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Home My WebLink About20200706 - CC Minutes Hastings, Minnesota City Council Meeting Minutes July 6,2020 The City Council of the City of Hastings,Minnesota met in a regular meeting on Monday,July 6, 2020 at 7:00 p.m. via Zoom video conference. Mayor Fasbender explained why and referenced various city, state and federal declarations and guidelines that an in-person meeting was not practical or prudent due to the COVID-1 9 Pandemic, Members Present: Mayor Fasbender, Councilmernbers Balsanek Braucks, Folch, Leifeld, Lund and Vaughan Staff Present: City Administrator Dan Wietecha Deputy City Clerk Erica Henderson City Attorney Dan Fluegel Community Development Director John Hinman Parks and Recreation Director Chris Jenkins Presentation—Emerald Ash Borer—Rainbow Tree Care Jeff Hafner, Rainbow Tree Care Director of Municipal Consulting, gave a presentation about how Rainbow Tree is helping to protect and maintain the City's ash trees, cost benefit models and resident participation in the program. Council discussed the preventative maintenance cost for the City versus residents of ash trees in the boulevard, that the ordinance details boulevard trees must be maintained by the property owner, cost share between the City and residents, cost of preventative maintenance versus tree removal, possible future impact EAB and tree loss, how Rainbow Tree informs residents of the reduced cost preventative maintenance program, residents participating in the reduced cost program, various areas within the City where residents are treating boulevard ash trees, and recommendation to forward this to the Parks and Recreation Committee. Approval of Minutes Mayor Fasbender asked if there were any additions or corrections to the minutes of the Regular Meeting on June 15,2020 of the City Council. Minutes were approved as presented. Comments from the Audience Stan McCoy, 1208 Tyler Street, explained why Council should forgive the overtime charges on a waterline repair bill and that the Operations Committee previously denied this request. Councilmember Folch requested that this be placed on the July 20, 2020 agenda. Consent Agenda I. Pay Bills as Audited 2. 1"Reading\Order Public Hearing: Amend City Code Chapter 51.03 Rules and Regulations Relating to Municipal Utilities 3. Fiber Optic Indefeasible Right to Use(IRU)Agreement with Dakota Broadband Board 4. Resolution No. 07-01-20:Appointment of Election Judges for the 2020 Primary and General Elections 5. Resolution No. 07-02-20:Acceptance and Appreciation of a Donation from the Norring Family to the Parks & Recreation Department 6. Resolution No. 07-03-20:Acceptance and Appreciation of a Donation from the Ruedy Family to Sign up to receive automatic notification of Council agendas At ccagenda-subscribe@hastingsmn.gov or by calling 651480-2350 City Council packets can be viewed in searchable formal on the City's website at littp://www,hastiiigsiiin.gov/city-govei-niiient/city-coul)cil/city-council-ap ,endas-and-minlites the Parks & Recreation Department 7. Accept Ardent Mills Sponsorship for the 2020 Rotary Pavilion 2020 Programing for Movies in the Park 8. Resolution No. 07-04-20:Acceptance and Appreciation of a Donation from the Stein Family to the Fire Department 9. Declare Surplus Property and Authorize for Public Sale—Fire Department 10. Declare Abandoned/Surplus Property and Authorize for Public Sale—Police Department 11. Approve Wireless Carrier Lease Agreement with AT&T 12. Special Event Designation: MN Fire Engines Club Councilmember Folch motioned to approve as presented, seconded by Councilmember Braucks.Roll Call:Ayes 7;Nays 0. Award Contract to AEM Financial for Interim Financial Services Wietecha summarized the previous discussion for interim financial services through September, various finance projects and why the contract should be awarded to AEM Financial. Councilmember Lund motioned to approve as presented, seconded by Councilmember Vaughan. Roll Call:Ayes 7, Nays 0 CARES Act Funding Wietecha detailed the CARES Act Funding, eligible expenses and restrictions, and that the City will receive$1,743,298 for eligible expenses. Council discussed various scenarios about how the money could be used, clarification on requirements and definitions, types of reimbursable expenses and how these were being tracked for reimbursement, current COVID-1 9 related expenses, money that has been used to help local small businesses, state aid for small businesses, supplanting, recommendation of spending by the CARES Act Fund, forwarded to the Administrative Committee and that staff should continue as is and provide an update at the next City Council meeting. COVID-19 Financial Update Wietecha provided an update on the affects that COVID-19 is having on the City's finances. Mayor Fasbender and Councilmembers made the following announcements: • COLincilmember Folch updated the Council on the recent Utilities Committee meeting. • The first free event of the season at Levee Park is Music in the Park with The Brothers Allmanac performing rock music on Thursday, July 9, 7:00 p.m. - 8:30 p.m. • Next week, Music in the Park continues with Westwind Swing Band on Thursday, July 16, 7:00 - 8:30 p.m. • Story Walk features"Once Upon a Reader"this weekend, Friday, July 10, to Monday, July 13. • There will be an Open House update on the Lake Isabel Park Master Plan on Thursday, July 16, from 4 to 6 pm at Lake Isabel Park. • HEDRA, Thursday, July 9, 6:00 pm • Planning Commission, Monday, July 13, 7:00 pin • Parks &Recreation Commission, Meeting Cancelled on Tuesday,July Sign up to receive automatic notification Of Council agendas At ccagenda-subscribe@hastingsmn.gov or by calling 651480-2350 City Council packets can be viewed in searchable format on the City's website at ii(lp://Nvww,liastiiigsinti.gov/city-goveriiiiient/city-coLincil/citV-cotincil-,ieteiidas-atid-niinutes • Public Safety Advisory Commission, Thursday, July 16, 6:30 pin • City Council—closed session to meet with attorney about litigation, Monday,July 20, 5:30 pm Councilmember Vaughan motioned to adjourn, seconded by Councilmember Folch, Roll Call: Ayes 7;Nays 0, The meeting was adjourned at 9:21 p.m. Mary FQpbender, Mayor �.qJulie ten, City Clerk Sign up to receive automatic notification of Council agendas At ccagenda-subscribe@hastingsi-nn.gov or by calling 651-480-2350 City Council packets can be viewed in searchable format on the City's website at littp://www.liastiiigs.iiin.gov/city-Rovei-niiient/citV-COLII]Cil/CitV-COLincil-a.geiidas-aiid-iiiintites