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Home My WebLink About20200615 - CC Minutes Hastings,Minnesota City Council Meeting Minutes June 15,2020 The City Council of the City of Hastings, Minnesota met in a regular meeting on Monday,June 15, 2020 at 7:00 p.m. via Zoom video conference. Mayor Fasbender explained why and referenced various city, state and federal declarations and guidelines that an in-person meeting was not practical or prudent due to the COVID-19 Pandemic. Members Present: Mayor Fasbender, Councilmembers Balsanek, Folch, Leifeld,Lund and Vaughan Members Absent: Councilmember Braucks Staff Present: City Administrator Dan Wietecha Administrative Services Director Julie Flaten City Attorney Dan Fluegel Community Development Director John Hinzman Finance Manager Melanie Lammers Public Works Director Nick Egger Approval of Minutes Mayor Fasbender asked if there were any additions or corrections to the minutes of the Regular and Workshop Meetings on June 1, 2020 and the Special City Council Meeting on June 9, 2020 of the City Council. Minutes were approved as presented. Comments from the Audience Mayor Fasbender stated comments received about items not on the agenda have been distributed to all Councilmembers and are acknowledged. Council Items to be Considered Mayor Fasbender asked that working with AEM Financial Services to provide interim Financial Manager services be added to the agenda. This item was added as#5 under Administration. Roll call: Ayes 6;Nays 0. Consent Agenda 1. Pay Bills as Audited 2. Resolution No. 06-04-20: Approve 2020-2021 Liquor License Renewals 3. Resolution No. 06-05-20: Approve 2020-2021 Tobacco License Renewals 4. Resolution No. 06-06-20: Approve In-Store Fireworks Sales for Walmart 5. Resolution No. 06-07-20: Approve In-Store Fireworks Sales for Cub Foods 6. Resolution No. 06-08-20: Approve the Transfer of Hastings Social LLC d/b/a Hastings Tavern Liquor License to a New Owner 7. Authorize Signature: License to Encroach—Ginther— 1773 Cobblestone Court 8. Authorize Signature: License to Encroach—Slavik— 1050 Southview Drive 9. Authorize Signature: Temporary Permit to Construct for Governmental Entities—Highway 316 Proj ect 10. Hotel and School Inspection Agreements Sign up to receive automatic notification of Council agendas At ccagenda-subscribe@hastingsmn.gov or by calling 651-480-2350 City Council packets can be viewed in searchable format on the City's website at httv://,.%�%rw.hastins5mn.aov/city-eovemment/city-counciUcity-council-agendas-and-minutes 11. Sale of Surplus Property-Police Department 12. Fire Relief Association Pension Increase 13. Emergency Ordinance No. 2020-10 for Liquor License Fee Waivers 14. Authorize Signatures for Vermillion Shores Apartments Long-Term Stormwater BMP Maintenance Agreement 15. Emergency Ordinance for Full Year Liquor License Refund 16. Letter to Governor Walz: Request for Prompt and Safe Re-opening of Customer-facing Businesses Councilmember Folch motioned to approve as presented, seconded by Councilmember Balsanek. Roll Call: Ayes 6;Nays 0. Resolution No. 06-11-20: Award of Contract—E 21"Street Water Quality Improvements Egger detailed the project, received bids and that staff recommended the contract be awarded to Minnesota Dirt Works. The City and the Vermillion River Watershed received grant funds to cover approximately$190,000 of the project cost. The City's share cost was approximately$53,000. Councilmember Folch motioned to approve as presented, seconded by Councilmember Balsanek. Roll Call: Ayes 6;Nays 0. Public Hearing and Resolution No.06-09-20: Vacation of Alley-Block 134 (61"\71"\Bailly) Hinzman explained the reason for the request to vacate the specified area and asked that Council hold a public hearing. He indicated he spoke with several residents about the access on the eastern side of the proposed vacated alley. Mayor Fasbender opened the public hearing at 7:12 p.m. Hearing no comments, Mayor Fasbender closed the public hearing closed 7:13 p.m. Council discussed the historical purpose of alleys which were vacated,proposed driveway access to the applicant's garage, and railroad spur active to Ardent Mills. Councilmember Folch motioned to approve as presented, seconded by Councilmember Leifeld. Roll call: Ayes 6;Nays 0. Public Hearing: Sidewalk Cafe Requests and Extensions of Sidewalk Cafes Hinzman discussed the requests for new sidewalk cafes. These requests fulfilled the request from the Downtown Business Association to allow establishments to expand their area to serve more customers. Mayor Fasbender opened the public hearing at 7:19 p.m. Hearing no comments, Mayor Fasbender closed the public hearing closed 7:20 p.m. Councilmember Leifeld motioned to approve as presented, seconded by Councilmember Lund. Roll call: Ayes 6;Nays 0. Approve Cooperative Agreement,Easement,& Long Term Stormwater BMP Maintenance Agreement with Cemstone for E 21"Street Water Quality Improvements Sign up to receive automatic notification of Council agendas At ccagenda-subscribe@hastingsmn.gov or by calling 651-480-2350 City Council packets can be viewed in searchable format on the City's website at http://nw%v.hastingsmn.sov/city-eovemment/city-council/city-counci I-aaendas-and-minutes Egger explained the agreements with Cemstone, how the project would provide water quality benefits along the E 2151 St corridor and how it aligns with the Vermillion river Watershed Joint Powers Organization goals. Councilmember Balsanek motioned to approve as presented, seconded by Councilmember Folch. Council discussed if this were a perpetual agreement and who monitors the items in agreement. Roll call: Ayes 6;Nays 0. Resolution No.06-10-20: Special Use Permit-Tap Room Extension (Roof)-Spiral Brewery Hinzman discussed the special use permit request for a roof top patio from Spiral Brewery and that it would extend their liquor license to the roof. Councilmember Leifeld motioned to approve as presented, seconded by Councilmember Folch. Roll call: Ayes 6;Nays 0. Approve Liquor License Premises Extension- Spiral Brewery Hinzman stated that this was the permit request to extend the liquor license to the roof of Spiral Brewery. Councilmember Leifeld to approve as presented, seconded by Councilmember Folch. Roll call: Ayes 6;Nays 0. Presentation and Approval of the 2019 Comprehensive Financial Report Lammers introduced Caroline Stutsman from Bergan KDV,the City's audit firm,who presented the results"of the 2019 audit. Council discussed the presentation,that the Finance Committee met prior to the Council meeting which offered more detail,and appreciation to staff. Councilmember Folch motioned to approve as presented, seconded by Vaughan. Roll call: Ayes 6; Nays 0. Proposed City Council Workshop on Diversity,Equity,and Inclusion Wietecha summarized the previous work the City has done on diversity,equity, and inclusion and inquired if the Council would like to have a workshop on these topics as requested by Councilmembers Balsanek and Folch with Derick Jaeger facilitating. Council discussed if the City should consider participating in LMC GARE initiative,training for Council and staff, previous items the City has completed,current workload of staff and timing of the workshop,that the workshop would only be for Councilmembers, and recognizing requests from citizens for action. Councilmember Balsanek motioned to approve as presented, seconded by Councilmember Folch. Roll call: Ayes 6;Nays 0. Sign up to receive automatic notification of Council agendas At ccagenda-subscribe@hastingsmn.gov or by calling 651-480-2350 City Council packets can be viewed in searchable format on the City's website at htto://w%vw.hastinesmn.gov/cit-. govemment/city-counciUcitv-councii-a—endas-and-minutes Pandemic Preparedness Plan Wietecha explained the reason for the Pandemic Preparedness Plan, what it encompassed and the City's approach to creating the plan. Council discussed FEMA and federal reimbursement options. Councilmember Folch motioned to approve as presented, seconded by Councilmember Balsanek. Roll call: Ayes 6;Nays 0. Update on Financial Impacts of COVID-19 Wietecha updated the Council of the financial impacts COVID-19 has had on the City's finances. Authorize staff to work with AEM Financial Services to provide interim Financial Manager services. Flaten explained that July 6,2020 was Lammers last day,that several finance items could not be completed by staff due to their current workload, and that staff recommended contracting with AEM Financial Services for the interim until the Finance Manager position could be filled. A contract would be brought forward at the July 6, 2020 council meeting. Council recognized Melanie Lammers' years of service. Councilmember Folch motioned to approve as presented, seconded by Councilmember Balsanek.Ayes 6;Nays 0. Mayor Fasbender and Councilmembers made the following announcements: • A helpful"Parking, Parks, &Public Spaces"Map is on the City website which shows options available to dine with takeout food. • The 4"'Annual Make Music Day will be a Livestream event on Sunday, June 21,with 10 performances from 2:30 to 7:30 pm. • This month's THRIVE Thursday will be a teleconferenced event about"Racial Justice—Listening to Community Voices"on Thursday, June 18, from 6:30 to 8:00 pm. Please see the THRIVE in Hastings Facebook page for details. • In-person absentee voting starts Friday, June 26, 8:00 to 4:30 either here at City Hall or at the Dakota County Administration Center. • Heritage Preservation Commission will meet on Tuesday, June 16 at 7:00 p.m. • Public Safety Advisory Commission meeting for Thursday, June 18 has been cancelled. • Planning Commission will meet on Monday, June 22 at 7:00 p.m. Councilmember Leifeld motioned to adjourn, seconded by Councilmember Vaughan. Roll Call: Ayes 6;Nays 0. The meeting was adjourned at 8:11 p.m. .1� 0" F (a-i.,,,- Mary F bender, Mayor tie-I aten,City Clerk Sign up to receive automatic notification of Council agendas At ccagenda-subscribe@hastingsmn.gov or by calling 651-480-2350 City Council packets can be viewed in searchable format on the City's website at http:/h%r%iw.hastinRsmn.2ov/city-L,ovemment/city-council/cih,-council-agendas-and-minutes