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Home My WebLink About20200720 - CC Follow-Up Agenda CITY OF HASTINGS CITY COUNCIL FOLLOW-UP AGENDA Monday, July 20, 2020 7:00 p.m. I. CALL TO ORDER II. PLEDGE OF ALLEGIANCE III. ROLL CALL IV. DETERMINATION OF QUORUM Mayor Fasbender, Councilmembers Balsanek, Braucks, Folch, Leifeld, Lund and Vaughan Staff Present: City Administrator Dan Wietecha Administrative Services Director Julie Flaten City Attorney Dan Fluegel Community Development Director John Hinzman Public Works Director Nick Egger V. APPROVAL OF MINUTES Approve Minutes of the Regular City Council Meeting on July 6, 2020. Minutes were approved as presented. VI. COMMENTS FROM THE AUDIENCE Comments from the audience may include remarks about items listed on the Consent Agenda. VII. COUNCIL ITEMS TO BE CONSIDERED Unanimous consent is required to add items to the agenda. VIII. CONSENT AGENDA The items on the Consent Agenda are items of routine nature or no perceived controversy to be acted upon by the City Council in a single motion. There will be no discussion on these items unless a Councilmember so requests, in which event the items will be removed from the Consent Agenda to the appropriate Department for discussion. Folch, Leifeld to approve as presented. Roll call vote: Ayes 7, Nays 0 1. Pay Bills as Audited – 2. 2020 Mill & Overlay Program Pay Estimate No. 1 in the amount of $200,940.55 – 3. 2020-1 Neighborhood Infrastructure Improvements Pay Estimate No. 1 in the amount of $303,073.81 No. 07-05-20 4. Resolution : Acceptance and Appreciation of a Donation from the Humbert Family to the Parks and Recreation Department Sign up to receive automatic notification of Council agendas At ccagenda-subscribe@hastingsmn.gov or by calling 651-480-2350 Council packets can be viewed in searchable format on the City’s website at City http://www.hastingsmn.gov/city-government/city-council/city-council-agendas-and-minutes – 5. Appointment of Planning Commissioner Todd Matzke ‘Relay for life’ 6. Approve Special Event American Cancer Society Approve Special Event Jan’s School of Dance 7. 8. Set Special City Council Meeting to Canvass 2020 Primary Election Results No. 07-06-20 9. Resolution : Training of Healthcare Facility Employees to Administer Absentee Voting No. 07-07-20 10. Resolution : Approve Lawful Gambling Premise Permit for Hastings Hockey Boosters at Loco U & Me d/b/a Me & Julio nd 11. Tennis Sanitation Green Team Proceeds from 2 Quarter IX. AWARDING OF CONTRACTS AND PUBLIC HEARING These are formal proceedings that give the public the opportunity to express their concern, ask questions, provide additional information, or support on a particular matter. Once the public hearing is closed, no further testimony is typically allowed and the Council will deliberate amongst itself and with staff and/or applicant on potential action by the Council. 1. Public Hearing: Amend City Code Chapter 51.03 Rules and Regulations Relating to Municipal Utilities Flaten detailed the current and proposed process of billing, and proposal to move to an assessment vs. disconnection form of collection of delinquent invoices. Public hearing opened at 7:12 p.m. Hearing no comments Public hearing closed at 7:13 p.m. Council discussion on appreciation of staff for a well thought out proposal that addresses staff safety. X. REPORTS FROM CITY STAFF These items are intended primarily for Council discussion and action. It is up to the discretion of the Mayor as to what, if any, public comment will be heard on these agenda items. A. Public Works – 1. Water Service Repair Costs Appeal 1208 Tyler Street Egger discussed the water service repair cost appeal; the history of the water service repair at 1208 Tyler Street, owner’s responsibility as described in the ordinance, and that the Operations Committee of the Council discussed this twice and denied the appeal. Stan McCoy addressed the Council and discussed how he felt the property owners had no control over the repairs but would be charged to them. on City’s awareness of leak and why chose not to fix when Council discussion mill and overlay project was done, leak detection timing and process, ability of City to be certain leak exists without excavation, necessity of overtime, location of leak on main or service line, how leaks are detected, risk to City of not fixing in 2017, if water meters reflect leaks, ability of mill and overlay contractor to Sign up to receive automatic notification of Council agendas At ccagenda-subscribe@hastingsmn.gov or by calling 651-480-2350 City Council packets can be viewed in searchable format on the City’s website at http://www.hastingsmn.gov/city-government/city-council/city-council-agendas-and-minutes address leaks, encourage Operations Committee to look and main line vs. service line cost responsibilities and consider flat fee. Councilmember Folch made a motion to reduce the amount owed by $360.00 seconded by Councilmember Lund Roll call vote: Ayes 7, Nays 0 B. Community Development C. Parks & Recreation D. Administration nd 1. 2 Reading/Ordinance Adoption: Amend City Code Chapter 51.03 Rules and Regulations Relating to Municipal Utilities Balsanek, Braucks to approve as presented. Roll call vote: Ayes 7, Nays 0 2. CARES Act Funding Wietecha detailed the CARES Act Funding, eligible expenses, opportunities, and restrictions, that the City will receive $1,743,298 for eligible expenses. Council discussion on timeline constraints on large capital projects, partnering with other agencies who have resources to manage programs on business relief, consider special council meetings if necessary to keep process moving forward, recap of Administration Committee’s discussions on what City wants to accomplish including an efficient way to get funds into community, discussion on items on list for potential funding and City expenses, wants vs. needs, request from outside organizations, additional potential partnerships, sand scheduling additional meetings. XI. UNFINISHED BUSINESS XII. NEW BUSINESS XIII. REPORTS FROM CITY COMMITTEES, OFFICERS, COUNCILMEMBERS Councilmember Braucks gave an update on the Cottage Grove Beyond the Yellow Ribbon (BTYR) work. The group has been doing veteran service work in Hastings, meeting with community partners, and wish to officially expand into Hastings. They will be changing their name to Mississippi Valley BTYR to include more communities. Braucks also provided statistics and upcoming events. Councilmember Folch commented on the Open House held at Lake Isabel last Thursday where three master plan concepts were shared with the residents. Sign up to receive automatic notification of Council agendas At ccagenda-subscribe@hastingsmn.gov or by calling 651-480-2350 City Council packets can be viewed in searchable format on the City’s website at http://www.hastingsmn.gov/city-government/city-council/city-council-agendas-and-minutes Councilmember Folch asked for a discussion at an upcoming meeting on the mandating of face masks in City facilities. It was noted this discussion has a wide range of opinions and should be scheduled and publicized well in advance. Announcements We have several upcoming Levee Park activities. All have limited attendance of 250 people and social distancing requirements. All are free and open to the public. – • Music in the Park, supported by Ruth & George Doffing Charitable Fund Bavarian Musikmeisters on Thursday, July 23 at 7 pm performing traditional Germanic music including folk, polka, and waltz. – • Movie in the Park, sponsored by Ardent Mills Toy Story 4 on Friday, July 24 at 7:15 pm. Branchline Church will host family friendly games and activities an hour before the show. Please bring a non-perishable food donation for Hastings Family Services. – • Performance in the Park Ragamala South Indian Dance, experience the dance, music, and culture of India on Tuesday, July 28 at 6:00 pm. – • Party in the Park July is National Parks & Recreation Month! Celebrate with an interactive trivia show, live music, activities, and food trucks. – o Sassy Lassy Trivia 5:30 6:30 pm – o Nathan Griner & Band 6:30 8:00 pm – o Caricature Artists 5:30 8:00 pm – o Fun Zone Games 6:30 8:00 pm – o Carpenter Nature Center Booth 5:30 8:00 pm Meetings Tuesday, July 21 5:30 pm Public Safety Committee of City Council 7:00 pm Heritage Preservation Commission Monday, July 27 7:00 pm Planning Commission Monday, August 3 5:30 pm City Council Workshop – 7:00 pm City Council regular meeting Tuesday, August 4 8:00 am Finance Committee of City Council XIV. ADJOURNMENT 8:49 p.m. Next Regular City Council Meeting: Monday, August 3, 2020 7:00 p.m. Sign up to receive automatic notification of Council agendas At ccagenda-subscribe@hastingsmn.gov or by calling 651-480-2350 City Council packets can be viewed in searchable format on the City’s website at http://www.hastingsmn.gov/city-government/city-council/city-council-agendas-and-minutes Sign up to receive automatic notification of Council agendas At ccagenda-subscribe@hastingsmn.gov or by calling 651-480-2350 City Council packets can be viewed in searchable format on the City’s website at http://www.hastingsmn.gov/city-government/city-council/city-council-agendas-and-minutes