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Home My WebLink About20200601 - CC Minutes Hastings,Minnesota City Council Meeting Minutes June 01,2020 The City Council of the City of Hastings,Minnesota met in a regular meeting on Monday,June 1, 2020 at 7:00 p.m. via Zoom video conference. Mayor Fasbender explained why and referenced various city,state and federal declarations and guidelines that an in-person meeting was not practical or prudent due to the COVID-19 Pandemic. Members Present: Mayor Fasbender, Councilmembers Balsanek, Braucks, Folch, Leifeld, Lund and Vaughan Staff Present: City Administrator Dan Wietecha Administrative Services Director Julie Flaten City Attorney Dan Fluegel Police Chief Bryan Schafer Community Development Director John Hinzman Public Works Director Nick Egger Approval of Minutes Mayor Fasbender asked if there were any additions or corrections to the minutes of the Regular Meeting and Workshop of the City Council on May 18, 2020. Councilmember Folch requested that a sentence be added that the City's communications were referred to the Administrative Committee. Comments from the Audience Mayor Fasbender stated comments received about items not on the agenda have been distributed to all Councilmembers and are acknowledged. Suzie Dillon stated she raised$1,200 from private donations to use towards the downtown area planters. Council Items to be Considered Mayor Fasbender asked that a moment of silence be observed and to make a statement on recent events around the killing of George Floyd be read. Councilmember Balsanek motioned to allow, seconded by Councilmember Braucks. Roll call: Ayes7; Nays 0. Consent Agenda 1. Pay Bills as Audited 2. Resolution 06-01-20: Acceptance and Appreciation of a Donation to the Parks &Recreation Department from Joe Fairbanks 3. Private Property Premise Expansion for Liquor Licenses 4. Order Public Hearing: Vacation of Alley-Block 134 (6`I'\7h\Bailey) 5. Approval of First Amendment to Mural Contract and First Amendment to License Agreement 6. Authorize Work—Hydroelectric Plant Dewatering and Repairs 7. Accept Quotes&Authorize Work—2020 Street Crack Sealing 8. Accept Bids&Authorize Work—2020 Street Sealcoating Sign up to receive automatic notification of Council agendas At ccagenda-subscribe@hastingsmn.gov or by calling 651-480-2350 City Council packets can be viewed in searchable format on the City's website at http://www.hastinasmn.gov/city-government/city-council/city-counci I-aeendas-and-minutes 9. Resolution 06-02-20: Final Payment for 2019 Sanitary Sewer Lining Program ($6,405.58)—Hydro Klean, LLC. 10. Authorize Signatures for Vermillion Shores Apartments Long-Term Stormwater BMP Maintenance Agreement 11. Emergency Ordinance for Full Year Liquor License Refund 12. Letter to Governor Walz: Request for Prompt and Safe Re-opening of Customer-facing Businesses Councilmember Vaughan motioned to approve as amended,seconded by Councilmember Folch. Roll Call: Ayes 7;Nays 0. Resolution 06-03-20: Municipal Consent Approving Layout of Trunk Highway 316 Improvements Project Egger reasoned that the public hearing was to solicit comments on the Right-of-Way acquisition necessary for the roadway layout to move forward if the improvements to Highway 316 were to begin the summer of 2021. Molly Kline,Metro District South Area Engineer with MnDOT,presented the layout and right of way impacts to three properties which require municipal consent. Mayor Fasbender opened the public hearing at 7:33 p.m. Hearing no comments,Mayor Fasbender closed the public hearing at 7:34 p.m. Council discussed the petition received from residents regarding medians and access to driveways, aesthetics of medians,MnDOT meeting individually with effected property owners, availability of left turns from roundabout to Highway 61 and access to Civic Arena and car dealership. Councilmember Folch motioned to approve as presented, seconded by Councilmember Balsanek. Roll Call: Ayes 7;Nays 0. Award Contract: Hastings Business Park Topsoil Sale-Gartzke Construction Hinzman asked the Council to award a contract to Gartzke Construction for the removal of excess topsoil at 2030 Spiral Blvd in the Industrial Park. Councilmember Vaughan motioned to approve as presented, seconded by Councilmember Balsanek. Roll Call: Ayes 7;Nays 0. Sidewalk Cafe Requests and Extensions of Sidewalk Cafes Hinzman introduced the item asking for approval of Sidewalk Cafe licenses, renewals of Sidewalk Caf6 Licenses and Expansion of Sidewalk Caf6 licenses for various establishments in the downtown area. A waiver of associated fees is also requested. This is needed to facilitate the request from the Downtown Business Association to expand the footprint of their establishments. Mayor Fasbender lost internet connection, Councilmember Balsanek, Acting Mayor, opened the public hearing at 7:49 p.m. Hearing no comments,Acting Mayor Balsanek closed the public hearing at 7:50 p.m. Council discussed the amount of assistance the City has provided exceeding neighboring communities and glad to see businesses expand footprints. Sign up to receive automatic notification of Council agendas At ccagenda-subscribe@hastingsmn.gov or by calling 651-480-2350 City Council packets can be viewed in searchable format on the City's website at httn//www hastingsinn gov/city-governinent/city-council/city-council-agendas-and-minutes Mayor Fasbender rejoined the meeting at 7:51 p.m. Councilmember Folch motioned to approve as presented, seconded by Councilmember Leifeld. Roll Call: Ayes 7;Nays 0. Public Hearing: Body Cameras Public Input Schafer explained the State Statue requiring a public hearing to solicit comments on the utilization of a new portable recording system, such as body cameras. Mayor Fasbender opened the public hearing at 7:58 p.m. Hearing no comments, Mayor Fasbender closed the public hearing at 8:03 p.m. Revision to Expansion of Premise into Parklets Hinzman explained the expanded right-of-way plan for downtown businesses. On May 18"'the Council adopted a resolution approving temporary measures for the expansion of restaurants and businesses into the sidewalk and other public right-of-way areas. Since that time, additional businesses have requested expansions and an increased number of parking spaces on 2nd Street and other areas would be used for commerce. Council discussed the ability to fast track requests for businesses who did not meet the deadline for applying, Councilmember Folch motioned to approve as presented, seconded by Councilmember Lund. Roll Call: Ayes 7;Nays 0. Downtown Business Association Additional Request for Assistance Hinzman detailed the additional six requests for assistance from the Downtown Business Association (DBA). These included the wavier of license fees, Emergency Ordinance changes to allow for consumption of liquor on public property and streets,a designated "Curbside to go"area,full closure of parts of Sibley Street and 2nd Street on all weekends up to November Is', removal or planting of planters by City, and No Smoking/Vaping signs to be installed in parklets and in potential outdoor street closure areas. Councilmember Balsanek made a motion to accept staff recommendations for denial of requests 1 and 4. Seconded by Councilmember Vaughan. Council recognized the work of staff and time taken to address multiple requests, and discussed having a special meeting to further vet out requests, guidance available from League of Minnesota Cities,public safety concerns with proposal, phased-in approach to requests,concerns about impacts to residents, and appreciation for creativity of Downtown Business Association. Councilmember Balsanek made an amendment to the motion to ask the Downtown Business Association for more clarity on the requests. Seconded by Councilmember Vaughan. Council discussed the possible time it may take the DBA to refine their requests. Amy VanZee and Amy Fox, DBA representatives,addressed the Council and shared information about the current challenges and frustrations which the businesses were experiencing. Councilmember Lund made a motion to table the DBA requests, seconded by Councilmember Leifeld. Roll call: Ayes 5;Nays 2-Balsanek and Vaughan. Motion carries. Sign up to receive automatic notification of Council agendas At ccagenda-subscribe@hastingsmn.gov or by calling 651-480-2350 City Council packets can be viewed in searchable format on the City's website at http://www.hastin sg mn.gov/city-government/city-council/city-council-agendas-and-ininutes Council discussed scheduling a Special City Council meeting to address the DBA requests and whether or not denial of requests#1 and#4 should be included in the motion to table. Councilmember Leifeld made a motion to clarify that DBA six requests would be tabled, not just#1 and#4, seconded by Councilmember Balsanek. Roll Call: Ayes 7;Nays 0. Mayor Fasbender and Councilmembers made the following announcements: • Operations Committee of the Council will meet at 5:00 p.m. on Thursday,June 4d'. • Utilities Committee of the Council will meet on Monday, June 8`h at 6:00 p.m. • Planning Commission will meet on Monday,June 8d'at 7:00 p.m. • HEDRA will meet at 6:00 p.m. on Thursday,June 11" • Finance Committee will meet on Monday,June 15"'at 6:00 p.m. • Filing for Ward Council seats ends tomorrow,June 2"d,at 5:00 p.m. • Mayor Fasbender congratulated the Class of 2020. Councilmember Folch motioned to adjourn, seconded by Councilmember Leifeld.Roll Call: Ayes 7;Nays 0. The meeting was adjourned at 9:26 p.m. Mary Fa ender,Mayor QJulilaten,City Clerk Sign up to receive automatic notification of Council agendas At ccagenda-subscribe@hastingsmn.gov or by calling 651-480-2350 City Council packets can be viewed in searchable format on the City's website at http://www.hastingsinn.pov/ci tv-govermnent/ci ty-counci I/city-council-agendas-and-in inutes