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Home My WebLink About20200601 - CC Follow-Up Agenda CITY OF HASTINGS CITY COUNCIL FOLLOW-UP AGENDA Monday, June 1, 2020 7:00 p.m. I. CALL TO ORDER II. PLEDGE OF ALLEGIANCE III. ROLL CALL IV. DETERMINATION OF QUORUM Mayor Fasbender, Councilmembers Balsanek, Braucks, Folch, Leifeld, Lund and Vaughan Staff Present: City Administrator Dan Wietecha City Attorney Dan Fluegel Police Chief Bryan Schafer Community Development Director John Hinzman Public Works Director Nick Egger V. APPROVAL OF MINUTES Approve Minutes of the Regular Meeting and Workshop of the City Council on May 18, 2020. Councilmember Folch requested a sentence be added to the regular meeting ’ minutes to reflect the Councils desire to discuss City communications with the Administrative Committee. VI. COMMENTS FROM THE AUDIENCE Comments from the audience may include remarks about items listed on the Consent Agenda. Mayor Fasbender stated comments received about items not on the agenda have been distributed to all councilmembers and are acknowledged. Suzie Dillon stated she has raised $1,200 from private donations to use towards plantings in the planters in the downtown area. VII. COUNCIL ITEMS TO BE CONSIDERED Unanimous consent is required to add items to the agenda. Wietecha asked that a moment of silence be observed and a statement on recent events around the killing of George Floyd be read. Motion by Councilmember Balsanek, seconded by Councilmember Braucks to add at this time. Roll call vote 7 Ayes, 0 Nays Sign up to receive automatic notification of Council agendas At ccagenda-subscribe@hastingsmn.gov or by calling 651-480-2350 City Council packets can be viewed in searchable format on the City’s website at http://www.hastingsmn.gov/city-government/city-council/city-council-agendas-and-minutes VIII. CONSENT AGENDA The items on the Consent Agenda are items of routine nature or no perceived controversy to be acted upon by the City Council in a single motion. There will be no discussion on these items unless a Councilmember so requests, in which event the items will be removed from the Consent Agenda to the appropriate Department for discussion. Vaughan, Folch to approve as presented Roll call vote 7 Ayes, 0 Nays 1. Pay Bills as Audited 2. Resolution: Acceptance and Appreciation of a Donation to the Parks & Recreation Department from Joe Fairbanks 3. Private Property Premise Expansion for Liquor Licenses thth 4. Order Public Hearing: Vacation of Alley - Block 134 (6\\7\\Bailey) 5. Approval of First Amendment to Mural Contract and First Amendment to License Agreement – 6. Authorize Work Hydroelectric Plant Dewatering and Repairs – 7. Accept Quotes & Authorize Work 2020 Street Crack Sealing – 8. Accept Bids & Authorize Work 2020 Street Sealcoating – 9. Resolution: Final Payment for 2019 Sanitary Sewer Lining Program ($6,405.58) Hydro Klean, LLC. 10. Authorize Signatures for Vermillion Shores Apartments Long-Term Stormwater BMP Maintenance Agreement 11. Emergency Ordinance for Full Year Liquor License Refund 12. Letter to Governor Walz: Request for Prompt and Safe Re-opening of Customer- facing Businesses IX. AWARDING OF CONTRACTS AND PUBLIC HEARING These are formal proceedings that give the public the opportunity to express their concern, ask questions, provide additional information, or support on a particular matter. Once the public hearing is closed, no further testimony is typically allowed and the Council will deliberate amongst itself and with staff and/or applicant on potential action by the Council. 1. Public Hearing: Highway 316 Layout (Access & Right of Way Changes) Egger detailed the reason for the public hearing being to solicit comments on the Right-of-Way acquisition necessary to move the roadway layout forward if the improvements to Highway 316 are to begin the summer of 2021. Molly Kline, Metro District South Area Engineer with MnDOT, gave a presentation on the layout and right of way impacts. Public hearing opened at 7:33 p.m. Public hearing closed at 7:34 p.m. Council discussion on petition received from residents regarding medians and access to driveways, aesthetics of medians, MnDOT meeting individually with effected property owners, availability of left turns from roundabout to Highway 61 and access to Civic Arena and car dealership. Sign up to receive automatic notification of Council agendas At ccagenda-subscribe@hastingsmn.gov or by calling 651-480-2350 City’s website at City Council packets can be viewed in searchable format on the http://www.hastingsmn.gov/city-government/city-council/city-council-agendas-and-minutes 2. Award Contract: Hastings Business Park Topsoil Sale - Gartzke Construction Hinzman asked the Council to award a contract to Gartzke Construction for the removal of excess topsoil at 2030 Spiral Blvd in the Industrial Park. Vaughan, Balsanek to approve as presented. Roll call vote 7 Ayes, 0 Nays 3. Public Hearing: Sidewalk Café Requests and Extensions of Sidewalk Cafes Hinzman introduced the item asking for approval of Sidewalk Café licenses, renewals of Sidewalk Café Licenses and Expansion of Sidewalk Café licenses for various establishments in the downtown area. A waiver of associated fees is also requested. This is needed to facilitate the request from the Downtown Business Association to expand the footprint of their establishments. Public hearing opened at 7:49 p.m. Hearing no comments Public hearing closed at 7:50 p.m. Council discussion on amount of assistance City has provided exceeding neighboring communities and glad to see businesses expand footprints. 4. Public Hearing: Body Cameras Public Input Schafer explained the need for a public hearing to solicit comments on the utilization of a new portable recording system, such as body cameras, as required by State Statute. Public hearing opened at 7:58 p.m. Hearing no comments Public hearing closed at 8:03 p.m. X. REPORTS FROM CITY STAFF These items are intended primarily for Council discussion and action. It is up to the discretion of the Mayor as to what, if any, public comment will be heard on these agenda items. A. Public Works 1. Resolution: Municipal Consent Approving Layout of Trunk Highway 316 Improvements Project Folch, Balsanek to approve as presented. Roll Call Vote 7 Ayes, 0 Nays Sign up to receive automatic notification of Council agendas At ccagenda-subscribe@hastingsmn.gov or by calling 651-480-2350 City’s website at City Council packets can be viewed in searchable format on the http://www.hastingsmn.gov/city-government/city-council/city-council-agendas-and-minutes B. Community Development 1. Revision to Expansion of Premise into Parklets Hinzman explained the expanded right-of-way plan for downtown businesses. On May 18 the Council adopted a resolution approving temporary measures th for the expansion of restaurants and businesses into the sidewalk and other public right-of-way areas. Since that time additional businesses have requested expansions and an increased number of parking spaces on 2 nd Street and other areas would be used for commerce. Council discussion on ability to fast track requests for businesses who did not meet the deadline for applying, Folch, Lund to approve as presented. Roll Call Vote 7 Ayes, 0 Nays 2. Sidewalk Café License and Sidewalk Café Extensions Folch, Vaughn to approve as presented. Roll Call Vote 7 Ayes, 0 Nays 3. Downtown Business Association Additional Request for Assistance Hinzman detailed the additional six requests for assistance from the Downtown Business Association (DBA). These include wavier of license fees, Emergency Ordinance changes to allow for consumption of liquor on public property and streets, a designated “Curbside to go” area, full closure of parts of Sibley Street and 2ns Street on all weekends up to November 1, removal or planting of st planters by City, and No Smoking/Vaping signs to be installed in parklets and in potential outdoor street closure areas. Councilmember Balsanek made a motion to accept staff recommendations for denial of requests 1 and 4. Seconded by Councilmember Vaughan. Council discussion recognizing work of staff and time taken to address multiple requests, suggest special meeting to further vet out requests, guidance available from League of Minnesota Cities, public safety concerns with proposal, phased- in approach to requests, concerns about impacts to residents, appreciation for creativity of Downtown Business Association. Councilmember Balsanek made an amendment to the motion to ask the Downtown Business Association for more clarity on the requests. Seconded by Councilmember Vaughan. Sign up to receive automatic notification of Council agendas At ccagenda-subscribe@hastingsmn.gov or by calling 651-480-2350 City’s website at City Council packets can be viewed in searchable format on the http://www.hastingsmn.gov/city-government/city-council/city-council-agendas-and-minutes Council discussion on time it takes for the Downtown Business Association to refine requests. Amy VanZee and Amy Fox from the DBA addressed the Council and shared information on challenges businesses are experiencing and frustrations. Councilmember Lund made a motion to table the DBA requests, seconded by Councilmember Leifeld. Council discussion on special City Council meeting to be scheduled soon to address these requests and whether or not denial of requests #1 and #4 should be included in the motion to table. Roll Call Vote 5 Ayes, 2 Nays (Balsanek, Vaughan voting Nay) Councilmember Leifeld made a motion to clarify that all DBA requests would be tabled, not just #1 and #4. Seconded by Councilmember Balsanek. Roll Call Vote 7 Ayes, 0 Nays C. Parks & Recreation D. Administration XI. UNFINISHED BUSINESS XII. NEW BUSINESS XIII. REPORTS FROM CITY COMMITTEES, OFFICERS, COUNCILMEMBERS • Operations Committee of the Council will meet at 5:00 p.m. on Thursday, June 4. th • Utilities Committee of the Council will meet on Monday, June 8 th at 6:00 p.m. • Planning Commission will meet on Monday, June 8 th at 7:00 p.m. • HEDRA will meet at 6:00 p.m. on Thursday, June 11. th • Finance Committee will meet on Monday, June 15 at 6:00 p.m. th • Filing for Ward Council seats ends tomorrow, June 2, at 5:00 p.m. nd • Mayor Fasbender congratulated the Class of 2020. XIV. ADJOURNMENT 9:26 p.m. Next Regular City Council Meeting: Monday, June 15, 2020 7:00 p.m. Sign up to receive automatic notification of Council agendas At ccagenda-subscribe@hastingsmn.gov or by calling 651-480-2350 City’s website at City Council packets can be viewed in searchable format on the http://www.hastingsmn.gov/city-government/city-council/city-council-agendas-and-minutes Sign up to receive automatic notification of Council agendas At ccagenda-subscribe@hastingsmn.gov or by calling 651-480-2350 City’s website at City Council packets can be viewed in searchable format on the http://www.hastingsmn.gov/city-government/city-council/city-council-agendas-and-minutes