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Home My WebLink About20200420 - CC Follow-Up Agenda CITY OF HASTINGS CITY COUNCIL FOLLOW-UP AGENDA Monday, April 20, 2020 7:00 p.m. I. CALL TO ORDER II. PLEDGE OF ALLEGIANCE III. ROLL CALL IV. DETERMINATION OF QUORUM Mayor Fasbender, Councilmembers Balsanek, Braucks, Folch, Leifeld, Lund and Vaughan Staff Present: City Administrator Dan Wietecha Administrative Services Director Julie Flaten City Attorney Dan Fluegel Community Development Director John Hinzman Public Works Director Nick Egger Parks & Recreation Director Chris Jenkins V. APPROVAL OF MINUTES Approve Minutes of the Regular Meeting of the City Council on April 6, 2020. VI. COMMENTS FROM THE AUDIENCE Comments from the audience may include remarks about items listed on the Consent Agenda. Mayor Fasbender stated comments received about items not on the agenda have been distributed to all councilmembers and are acknowledged. VII. COUNCIL ITEMS TO BE CONSIDERED VIII. CONSENT AGENDA The items on the Consent Agenda are items of routine nature or no perceived controversy to be acted upon by the City Council in a single motion. There will be no discussion on these items unless a Councilmember so requests, in which event the items will be removed from the Consent Agenda to the appropriate Department for discussion. Braucks, Vaughan to approve as presented. Roll call vote 7 Ayes, 0 Nays 1. Pay Bills as Audited No. 04-10-20 2. Resolution: Acceptance and Appreciation of a Donation to the Hasting – Police Department from the K 9 Defender Fund Sign up to receive automatic notification of Council agendas At ccagenda-subscribe@hastingsmn.gov or by calling 651-480-2350 City Council packets can be viewed in searchable format on the City’s website at http://www.hastingsmn.gov/city-government/city-council/city-council-agendas-and-minutes No. 04-11-20 3. Resolution : Designation of Official Newspaper st 4. Tennis Sanitation Green Team Proceeds for 1 Quarter 5. Schedule New Date for Public Hearing: Highway 316 Municipal Consent Process 6. Approve 2020 Umpires Inc. Service Agreement 7. Council Candidacy Filing Dates and Fees 8. Approve Supplemental Agreement to Rebecca Park Lease No. DACW22-1-83-5106 for Parks & Recreation Department 9. Approve the Minnesota Department of Health COVID-19 Emergency Fund Grant for the Fire & EMS Department IX. AWARDING OF CONTRACTS AND PUBLIC HEARING These are formal proceedings that give the public the opportunity to express their concern, ask questions, provide additional information, or support on a particular matter. Once the public hearing is closed, no further testimony is typically allowed and the Council will deliberate amongst itself and with staff and/or applicant on potential action by the Council. X. REPORTS FROM CITY STAFF These items are intended primarily for Council discussion and action. It is up to the discretion of the Mayor as to what, if any, public comment will be heard on these agenda items. A. Public Works B. Community Development 1. Special Use Permit - Neighborhood Commercial Use - Kisby Ventures (201 East th 7 Street) Hinzman explained the Special Use Permit request by Kisby Ventures and reasons for staff recommending denial. The Planning Commission voted 5-1 to recommend approval. Council discussion on number of people on site when used for funeral home, ’ agreement with St. Lukes Church on shared parking lot, history of property ownership, use of parking spaces in alley, minimal neighborhood ’ opposition, staffs reasons for denial recommendation, parking restrictions, options for property and Special Use Permit if business relocates. Lonny Thomas, attorney for the applicant, addressed parking questions. Dave Kisby, applicant, provided additional details on employees on site at times during day and deliveries. Folch, Balsanek Roll call vote 7 Ayes, 0 Nays No. 04-12-20 2. Resolution : Interim Use Permit - United Heroes League (2800 Ravenna Tr) Hinzman discussed the Interim Use Permit request from United Heroes League; detailing the parking lot and obstacle course. The permit would Sign up to receive automatic notification of Council agendas At ccagenda-subscribe@hastingsmn.gov or by calling 651-480-2350 format on the City’s website at City Council packets can be viewed in searchable http://www.hastingsmn.gov/city-government/city-council/city-council-agendas-and-minutes expire in 18 months. The Planning Commission unanimously voted to recommend approval. Council discussion on future concepts for site, removal of shooting range, appreciation for work done by United Heroes League. Leifeld, Folch Roll call vote 7 Ayes, 0 Nays th No. 04-13-20 3. Resolution : Final Plat - Wallin 18 Addition th Hinzman described the Final Plat of Wallin 18 Addition request and history of the plat. The Planning Commission unanimously voted to recommend approval. Council discussion to recognize plat is consistent with original plat from 2002, driveway locations for lots on General Sieben Drive, clarification of what Council is approving and if any further approvals are needed. Leifeld, Lund Roll call vote 7 Ayes, 0 Nays No. 04-14-20 4. Resolution: Denial of Variance - Sideyard Setback - Ian Martin (1770 Greystone Rd) explained staff’s recommendation for denial of Hinzman the variance for a sideyard setback. The Planning Commission voted 5-1 to recommend denial. Council discussion on ownership of pond, location of drainage easement on both sides of home, future needs of easement, public comments received, neighborhood notification provided, any buried infrastructure on easement, role of contractor and City, owner created predicament, building permit not pulled before work began, homeowner building deck without contractor and inspections, approval may set precedent, penalty for not obtaining building permit, options for homeowner, what happens to partially constructed deck if variance denied, not all tests met in ordinance to provide approval. Ian Martin, homeowner, addressed the council and acknowledged he did not follow process correctly, explained reasons for moving forward. Vaughan, Balsanek Roll call vote 7 Ayes, 0 Nays 5. Allocation of Business Park Land Sales to COVID-19 Economic Assistance Hinzman discussed sale proceeds from Business Park land be allocated for COVID-19 economic recovery. HEDRA unanimously voted in favor of this proposal. Sign up to receive automatic notification of Council agendas At ccagenda-subscribe@hastingsmn.gov or by calling 651-480-2350 format on the City’s website at City Council packets can be viewed in searchable http://www.hastingsmn.gov/city-government/city-council/city-council-agendas-and-minutes Balsanek, Lund Roll call vote 7 Ayes, 0 Nays C. Parks D. Administration – 1. City Revenue Projections Impact of COVID-19 Wietecha discussed revenue projections, cash flow and implications on City finances. Council discussion on potential additional funding in new legislation, provide City Council members talking points on Hastings story, identify shelf ready projects, status of spending on 2020 budgeted items, trail and street construction projects for 2020, bid openings, workable delays in timetable of projects, and contingency planning. 2. Inclusion of Emergency Responders in FFCRA Benefits Flaten explained the Families First Coronavirus Relief Act (FFCRA) benefits detailing the Paid Sick Leave and the Expanded Family and Medical Leave. The City is recommending all emergency responders be eligible for both benefits. Leifeld, Braucks Roll call vote 7 Ayes, 0 Nays 3. Consideration and Possible Emergency Ordinance Action on Options for Refund, Reduction or Deferral of Certain Municipal License Fees Flaten discussed the various options for certain license fee relief for Liquor, Tobacco, Massage, and Pawn shops which the City Council may consider providing due to the COVID-19 Pandemic. Council discussion if hair salons are licensed by City, re-visit options as conditions change, challenges restaurants in downtown area are facing, what expenses would City cut to cover revenue loss associated with options provided, recognition there are more businesses affected than license holders, Economic Task Force created to assist all. Councilmember Lund makes a motion to move forward with Option 1 and Option 3 as presented, seconded by Councilmember Vaughan. Councilmember Folch offers an amendment to provide a pro-rated refund for license holders through June 30, seconded by Councilmember Leifeld. Roll Call vote on amendment Roll call vote 7 Ayes, 0 Nays Sign up to receive automatic notification of Council agendas At ccagenda-subscribe@hastingsmn.gov or by calling 651-480-2350 format on the City’s website at City Council packets can be viewed in searchable http://www.hastingsmn.gov/city-government/city-council/city-council-agendas-and-minutes Roll Call vote on original motion as amended Roll call vote 7 Ayes, 0 Nays 4. 2021 Budget Process and Timeline Wietecha discussed the upcoming budget process and proposed timeline. Council discussion on scheduling a Finance Committee meeting prior to May 18 to discuss current projections, contingency planning, senior staff planning efforts in progress. XI. UNFINISHED BUSINESS XII. NEW BUSINESS XIII. REPORTS FROM CITY COMMITTEES, OFFICERS, COUNCILMEMBERS • Mayor Fasbender noted: o Street patching will begin to ramp up with sustained warmer – weather pothole patch requests call Public Works at (651) 480- 6185 or use City website tool under Residents “I Want To…” section. o Hastings businesses are asked to complete the online COVID-19 Business Survey posted on City of Hastings Website. The City of Hastings and HEDRA have allocated funding to assist businesses affected by the COVID-19 Pandemic. Completion of the survey will assist in how to best target funding. The City’s Economic Development Task Force will meet again on o Wednesday to discuss survey results to date as well as options for assistance. • Heritage Preservation Commission will meet on Tuesday, April 21 at 7:00 p.m. • Planning Committee of the City Council will meet on Wednesday, April 22 at 7:00 p.m. • Planning Commission will meet on Monday, April 27 at 7:00 p.m. XIV. ADJOURNMENT 11:00 p.m. Next Regular City Council Meeting: Monday, May 4, 2020 7:00 p.m. Sign up to receive automatic notification of Council agendas At ccagenda-subscribe@hastingsmn.gov or by calling 651-480-2350 format on the City’s website at City Council packets can be viewed in searchable http://www.hastingsmn.gov/city-government/city-council/city-council-agendas-and-minutes