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HomeMy WebLinkAbout20191205 - HEDRA Minutes-DRAFTHEDRA HASTINGS ECONOMIC DEVELOPMENT and REDEVELOPMENT AUTHORITY Hastings City Council Chambers Minutes of December 5, 2019, 6:00 PM Regular Meeting HEDRA Commissioners Present: Balsanek, Sinclair, Toppin and Vaughan Fox arrived at 6:05 p.m. HEDRA Commissioners Absent: Sullivan and Peine. Staff Present: Community Development Director John Hinzman Economic Development Coordinator Rusty Fifield City Administrator Dan Wietecha I. Quorum A quorum was established and the meeting was called to order by President Sinclair at 6:00 PM with four members present. II. Minutes Commissioner Balsanek motioned to approve the minutes from the regular meeting of November 14, 2019, as presented, seconded by Commissioner Toppin. Motion approved 4‐0. III. Bills Hinzman summarized the bills. Commissioner Toppin motioned to approve as presented, seconded by Commissioner Balsanek. Motion approved 4‐0. Commissioner Balsanek motioned that all future items related to Hudson be called The Confluence, seconded by Commissioner Toppin. Motion approved 4‐0. Commissioner Fox arrived at the meeting. IV. Business A. Award Bid and Authorize Signature of Contract: Wood Sealing and Encapsulation - Hudson Manufacturing - Mavo Systems Hinzman recapped the history of the bidding process for wood sealing and encapsulation at The Confluence and the current contract with Mavo Systems. He also presented a revised bid with a reduction in cost from Mavo Systems. The bid amount was still greater than anticipated. However, Hinzman was able to determine funding to help pay for this project. Commissioner Vaughan inquired when the wood sealing and encapsulation would begin. Hinzman answered that it would be at the end of the project. Commissioner Balsanek and Hinzman discussed the amount owed by HEDRA and the fund balance. Commissioner Vaughan motioned to approve as presented, seconded by Commissioner Fox. Motion approved 5‐0. B. Resolution: TIF Reimbursement for Remediation Costs - The Confluence Fifield discussed the TIF reimbursement for remediation costs for The Confluence. Commissioner Sinclair and Fifield discussed the TIF District timeline and when and how generated money from the TIF District may be used. Commissioner Toppin added that the money generated was from the taxable value of the building. Commissioner Vaughan asked if the TIF District designation date was extended. Fifield stated that the approval of an interfund loan does not affect the date when a TIF District expires. Commissioner Balsanek and Fifield discussed the current number of TIF Districts within the City of Hastings. Commissioner Toppin motioned to approve as presented, seconded by Commissioner Balsanek. Motion approved 5‐0. C. Focus Issues for 2020 - Strategic Plan Priorities Fifield presented a summary of the 2020 HEDRA strategic plan priorities, which were presented at the November 14, 2019 meeting. Commissioner Toppin stated his order preference of priorities with housing the number one priority. Commissioner Balsanek agreed that housing should be the first priority and explained why. Commissioner Sinclair and Fifield discussed whether the arts and culture project influence any of HEDRA’s priorities. The Commissioners agreed that the priority of issues should be; Housing, Business Environment, Redevelopment and Strategic Planning. D. Order a Public Hearing: TIF District No. 8 - Schoolhouse Square Senior Housing Fifield explained the request for a TIF District for Schoolhouse Square Senior and requested Commissioners approve the ordering of a public hearing for this topic. Commissioner Sinclair asked about the pro’s and con’s of adding a TIF District in the City. Fifield provided further explanation. Commissioner Vaughan expressed his concern of TIF Districts. Commissioner Vaughan motioned to approve as presented, seconded by Commissioner Fox. Motion approved 5-0. E. Authorize Budget Amendment Hinzman described the 2019 budget amendment. Commissioner Toppin motioned to approve as presented, seconded by Commissioner Fox. Motion approved 5-0. V. Reports and Information A. The Confluence Hinzman updated the Commissioners of the progress done at The Confluence. Commissioner Balsanek and Hinzman discussed the spending of the grant money and contractor profit. B. Commercial Vacancy Hinzman noted that Panache has submitted preliminary plans. He noted that all documents should be submitted by December 31 and will be presented to HEDRA in January. C. Development Update Hinzman commented that: -a new daycare facility will be opening in Westview Mall; -staff is reviewing plans for a climate controlled storage facility and a mini-storage facility; -the Planning Commission will consider an amendment to the City Code to increase the additional housing units in historic homes at the December 9th meeting; and -the grant for the downtown revitalization study was received. Commissioner Vaughan asked for an update on the proposed Caribou Coffee on Vermillion Street. Hinzman said he has not received any new information since the last time HEDRA met. D. HEDRA Appointment Hinzman indicated that interviews for the open HEDRA position are scheduled for December 9th with the appointment made at the December 16th City Council meeting. F. Recognition of HEDRA Commissioner Ron Toppin Hinzman stated that this meeting was Commissioner Toppin’s last meeting and thanked him for his 20 plus years of service on various City Commissions. Commissioner Toppin remarked on his time volunteering for the City. The Commissioners thanked Commissioner Toppin for his service. VI. Adjourn Commissioner Balsanek motioned to adjourn the meeting at 7:03 p.m., seconded by Commissioner Toppin. Motion approved 5‐0. Next Meeting: January 9, 2020 Respectively Submitted: Erica Henderson Deputy City Clerk