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Home My WebLink About20191218 - Packet December 18, 2019 OPERATIONS COMMITTEE MEETING PRESENTED INFORMATION WITH FOLLOW UP NOTES & ACTIONS This will be Superintendent Peine, City Engineer Stempski, and Assistant City Engineer Caven City Administrator Wietecha, PW Director Egger, PW no time remaining. 1208 Tyler Street 2020 Neighborhood Infrastructure Improvements Committee Chair Lund & Councilmember Vaughan brought forward at future meeting. – – Preliminary Project Schedule Old Mill Court Pavement Issues Proposed Assessment Rates McCoy Water Service Repair Andy & Stan McCoy Project Scope In Attendance: Agenda – – Public Present Staff Present ¤¤¤ ¨¨¨ City took action when clear evidence of leak was presenting itself. Contractors are busy and their arrival is not always Owner did have opportunity to seek out contractor to perform exploratory excavation and repair after being notified performed repair then, eliminating need for some amount of street patch costs and possibly utility contractor overtime. Owner asserting City could have performed additional leak detection before pavement mill and overlay project and In attempt to confirm location, City leak detection vendor brought back to area. Detection was inconclusive whether 1208 Tyler Street Ordinance, Chapter 51.05D at the optimal time of the client’s choosing, and leaving the leak persist risks other infrastructure damages. Service line leak suspected in 2017 after Citywide leak detection survey. Invoices sent to owner. Owner contests costs for overtime hours by utility Excavation confirms ¼” hole had developed on copper service line a is commensurate with other underground utility repairs for service or mainline failures. elects to have contractor perform exploratory opportunity to be present on site during repairs. City leak was on the service line or the main line. Excavation was only way to confirm. Sewer and Water Services are responsibility of property that they serve per Leak presented with water coming to surface in fall 2019. Owner notified and City indicated that expenses would be billed to owner. repairs contractor, and some cost of paving patch work. – McCoy Water Service Repair provided notice and given Owner notified. No action taken. few feet out from main. in 2017 of potential leak. City repair work. - Time of essence Owner Cost and ¤¤¤¤¤¤¤¤¤ ¨¨¨¨¨ item returning to the Committee’s agenda at its next meeting, which will likely City staff. There was a desire to understand what the and that there should also be some reduction of pavement patching costs. In their view, the work could have been performed before the mill and overlay would like for the overtime costs from the utility repair crew to be dropped, Committee members expressed a desire for additional information breaking down the value of the McCoy’s requested reductions. Staff anticipates this McCoy’s detailed request was, and the McCoy family indicated that they project and therefore no cost for the second and final layer of pavement The Committee members asked several questions of the McCoy family reached, and the decision was Committee Discussion Summary would have been necessary. No formal f o be in February 2020. representatives and ¨ Street) th Area 1 (15 – Street Improvements West of Vermillion – Street Improvements East of Vermillion – Street Improvements Street W th 15 – Utility Improvements Street E th 15 – Utility Improvements Area 2 (Cannon Area) – Street Improvements Cannon Area – Utility Improvements Sanitary Sewer Replacement Sanitary Sewer Rehabilitation Sanitary Sewer Lining Operation Water System Replacement Storm Sewer Extension reasonably comparable and fair given lot size differences Standard lot assessment is rate x property frontage to make Collector roads assessed at 25% of the estimated Calculated against a “standard” adjacent lot project cost (street, sidewalk, storm) Rate x 25% of length of long side Rate x length of short side Irregular shaped lots Assessment Policy along street Corner Lots ¤¤¤ ¨¨¨¨ Cemetery properties under analysis by Appraiser Partial Reconstruction (Commercial) = $78.18/FF Family & Apartment = $56.70/FF Area 2 (local streets to be reclaimed) Recommended Assessment Rates Reconstruction = $54.64/FF Twin Home = $66.60/FF Area 1 (collector road) - Single ¤¤¤¤¤ ¨¨ Residential = $1,600 to $13,200 (highest amounts are Assessments as Percentage of Bonded Debt ~ 38% Commercial = $800 to $11,300 (based on frontage) wide lots) wide lots/large acre lots) Institutional = $7,200 per lot (United Methodist) - Total Assessment Revenue = $765,700 Residential = $1,600 to $7,200 (double Recommended Assessment Rates Commercial = $9,700 to $20,600 - for corner lots/double Area 1 Ranges Area 2 Ranges ¤¤¤¤¤ ¨¨¨¨ Wide” Lot Width - “Double “Irregular” Lot Analysis 20’ January 21 City Council is provided transcript of comments received & staff responses shortly thereafter February 3 – Neighborhood Open House Meeting Schedule (subject to adjustment) October – April 6 Feasibility Report Submitted May March 2 – Construction Complete and 23 (location TBD)– – April 8 Assessment Hearing Construction Starts – Public Hearing – Open Bids ¤ ¨¨¨¨¨¨¨ throughout the corridor. On the east side of Vermillion Street, sidewalks will be by Hosch Appraisal & Consulting for the cemetery lots owned by Elizabeth Ann 0). Appraisal analysis currently ongoing stream on this project. The street will be narrowed, but still allows for parking Street to be constructed at 36’ wide (from face of curb to face of curb). The th Committee members supported the scope of improvements. Specifically, 15 compliant sidewalk will be placed on the south side The Operations Committee motioned to support the proposed assessment Seaton Church along Cannon Street. Results of these assessments will be width meets State Aid minimums, which allows for an additional funding shared with the committee members when available. Committee Discussion Summary – methodology and amounts (passed 2 placed on both sides of the street. - on both sides. An ADA ¨¨