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Home My WebLink About05-04-98 rlJ N 0' ...0 rrJ 0 ,.., N ('f) Q'\ ~ 0' 0 l"""""l ~ ill ..... CI) l[) N 0- ..... N N ~ 0 ..... ~ ~ N "i' ..... CI) ..... N N ~ 0 U1 S ~ P.. ....!l: S ~ ... N ~ rd ~ ~ .0 ""d(f') :I: !:: .. >-< N ~ (f') O' N ..... N N ~ 0 S U1 ~ P- O N ~ to ... " ~ ~ l[) N 0- --0 ..... ..... N ~ S S 0 P< P< U1 So N ~ .(f') 'Oll g P< .. NN ~ .... UU ~ ~~ !:: ~ :I:~ - ~ "i' ,...., ct) l[) ,...., ..... N ~ S ~ ~ P< ~ P< N P< 0 N 'Oll N ::E: - !:: ":";1 >. .... tl .... Q ~ !:: ~ ~ ""d ;:l !:: ;:l .... ~ - 0 0:; 0 0 U u :I: ..... (f') 0 N "i' (f') ..... ..... N 00 ~ ~ 0' ill 0' '1"""'1 CITY OF HASTINGS COUNCIL MEETING I. CALL TO ORDER: II. ROLL CALL: 7:00 P.M. Monday DATE: May 4,1998 III. DETERMINATION OF QUORUM: IV. APPROVAL OF MINUTES: Approval of Minutes of the Regular Meeting of April 20, 1998 V. COUNCIL ITEMS TO BE CONSIDERED: VI. . CONSENT AGENDA: The items on the consent agenda are to be acted upon by the City Council in a single motion. There will be no discussion of these items unless a Councilmember or citizen so requests, in which event the item will be removed from the Consent Agenda to the appropriate department. 1. Pay All Bills as Audited 2. Resolution-Proclamation Declaring May 4, 1998 as Maxwell House's Build a Home America Day in the City of Hastings 3. Dog License Fee Increase 4. Hastings Adult Softball Association Request to Sell 3.2% Beer at Veteran's Park Athletic Complex 5. Schedule Special Council Meeting for June 29, 1998 to discuss the Comprehensive Plan 6. Authorize execution of "Agreement Between the Dakota County Soil & Water Conservation District and City of Hastings Relating to Urban Plat Review and Site Inspection Services." 7. Schedule Public Hearing for May 18, 1998- Request to Vacate Park Land - King Midas Addition 8. Pay Estimate #9, Keys Well Drilling, Redevelop Wells #3 & #4, $18,121.25 9. City Audit Procedures 10. 1998 - 1999 Community Education Budget 11. 15t Reading/Schedule Public Hearing for May 18, 1998 - Rezone- Wallin 7th Addition 12. Civic Arena Pay Estimate A. Birkeland Architects $ 2,641.12 B. Graus Contracting $ 4,700.66 C. Merrimac $13,478.22 -'-' D. Bartley Sales $ 304.00 E. Carciofini Caulking $ 2,375.00 F. Skillmans Painting $ 7,125.00 G. Swansons Plumbing & Heating $19,677.44 H. Miller Electric $21,850.00 I. Gartner Refrigeration & Mfg. $88,245.50 J. Bredemus Hardware Credit $ (7.60) K. Construction Heaters $ 2,004.25 13. Civic Arena Change Order-Miller Electric $ 4,083.00 -Continued- VI. CONSENT AGENDA: (Continued) 14. Resolution-Sale of Abandoned Bicycles or Component Parts 15. Order Public Hearing-Request to Vacate Part of Barker Street 16. Old Mill Pawn Shop License Renewal Application VII. AWARDING OF CONTRACTS AND PUBLIC HEARING: 1. Award Contract- 1998 Improvement Program VIII. REPORTS FROM CITY STAFF: A. Public Works Director B. Community Development Director 1. Sunset West Addition Final Plat 2. Site Plan-Industrial Court- Tom Otto 3. Amendment to Riverwood Planned Residential Development Plan 4. Riverwood 7th Addition Preliminary Plat 5. Riverwood Special Use Permit- Grading and Residential Development within the General Flood Plan District C. Administrator 1. Swimming Pool Financial Issues 2. Resolution-Mail Balloting for Washington County Registered Voters IX. COMMENTS FROM AUDIENCE: X. UNFINISHED BUSINESS: XI. NEW BUSINESS: XII. REPORTS FROM CITY COMMITTEES, OFFICERS, COUNCILMEMBERS: XIII. ADJOURNMENT Next Regular City Council Meeting: Monday, May 18, 1998 -","-' Hastings, Minnesota April 20, 1998 The City Council of the City of Hastings, Minnesota met in a regular meeting on Monday, April 20, 1998 at 7:00 p.m. in the City Hall Council Chambers, 101 4th Street East, Hastings, Minnesota. Members Present: Councilmember Yandrasits, Riveness, Johnson, Simacek, Hicks, Moratzka and Mayor Werner Members Absent: None Staff Members Present: Dave Osberg, City Administrator; Mike Wozniak, Community Development Director; Matt Weiland, Zoning Administrator; Marty McNamara, Parks & Recreation Director; Joyce P. Hottinger, Administrative Assistant/City Clerk; and Shawn Moynihan, City Attorney Approval of Minutes Mayor Werner asked if there were any corrections or additions to the regular meeting of April 6, 1998 and hearing none, approved the minutes as presented. Consent Agenda Moved by Councilmember Moratzka, seconded by Councilmember Simacek, to remove Item No.9 Final Plat-Wallin 7th Addition from the Consent Agenda and place it as Item No.7 under Community Development Director. 1. Pay All Bills as Audited 2. Resolution No. 4-7-98, Application for Gambling Premises-Jack 1. Jorgensen Charitable Trust-at Hastings Country Club, located at 2105 Westview Drive 3. Commercial Solid Waste Hauler License-Dan's Container Service 4. Civic Arena Change Order-Swanson Plumbing & Heating 5. Civic Arena Change Order-Becker Arena Products 6. Authorize Advertisement for Bids for Outdoor Pool at Roadside Park 7. Resolution No. 4-8-98, Declare Street Department Equipment Excess 8. Resolution No. 4-9-98 Two Hour Parking, Harbor Shelter, 321 E. 6th St. 9. Moved to Item No.7 Under Community Development Director 10. Change Order No. I-Ground Storage Tank Construction 7 Ayes; Nays, None. Presentation-Dave Piggot-Metro East Development Partnership Mr. Piggot from Metro East Development Partnership provided an update on the Partnership's 1997 program highlights and 1998 goals. Hastings City Council Minutes for Regular Meeting of April 20. 1998 Page 2 of5 Public Hearing: Declaring City Property as Excess Mayor Werner opened the Public Hearing at 7:05 p.m. for the request to declare City property consisting of approximately 6 acres adjacent to the 14th Street Ponding Basin and General Sieben Drive, as excess. City Administrator Dave Osberg introduced the item. Mayor Werner asked if there was any public comment on the issue, and hearing none, closed the public hearing at 7:12 p.m. Resolution No. 4-10-98, Declaring City Property as Excess Moved by Councilmember Hicks, seconded by Councilmember Yandrasits, to approve Resolution No. 4-10-98, a Resolution declaring certain City property and authorizing the disposal in a commercially reasonable manner. Councilmember Moratzka clarified that the zoning for said property is currently residential, but guided R-l, Commercial. Council vote on Resolution No. 4-10-98: 7 Ayes; Nays, None. Copy of resolution on file. Public Hearing: Request to Vacate Alley Abutting Lots 3, 4, 5, Block 124, Town of Hastings Mayor Werner opened the Public Hearing for the request to vacate alley abutting Lots 3, 4, 5, Block 124, Town of Hastings at 7:16 p.m. Zoning Administrator Matt Weiland introduced the item. Mayor Werner asked if there was any public comment on the issue, and hearing none, closed the public hearing 7: 17 p.m. Resolution No. 4-11-98, Request to Vacate Alley Abutting Lots 3, 4, 5, Block 124, Town of Hastings Moved by Councilmember Yandrasits, seconded by Councilmember Johnson, to approve Resolution No. 4-11-98, a Resolution vacating street right-of-way and drainage and utility easements for part of unimproved alley between Lots 3, Lot 4, and Lot 5, Block 124, Town of Hastings. 7 Ayes; Nays, None. Copy of resolution on file. Resolution No. 4-12-98, Minor Subdivision (pete Likes-3000 E. 4th St.) Zoning Administrator Matt Weiland introduced the item. Councilmember Moratzka clarified the property would not be able to be further subdivided after filing this minor subdivision request. Moved by Councilmember Yandrasits, seconded by Councilmember Riveness, to approve the minor subdivision subject to the following conditions: 1. Approval of Resolution No. 4-12-98, a resolution approving a minor subdivision for 3000 East 4th St., Hastings, Minnesota. 2. The resolution waiving platting requirements and a certificate of survey shall be recorded with the County. A copy of the certificate of survey shall also be filed with the City. 3. The applicant shall pay $1,700 in park dedication fees. 4. The developer shall plant one "boulevard" tree and one front yard tree per lot. These trees shall be at least 2 inches in diameter at the base and the tree should be on the list of approved trees created by the City Forester. The requirement is consistent with what the City has been requiring in other area. 7 Ayes; Nays, None. Hastings City Council Minutes for Regular Meeting of April 20. 1998 Page 3 of 5 House Move-Lot 7 & 8, Block 6, Barker's Addition Moved by Councilmember Moratzka, seconded by Councilmember Simacek, to authorize issuance of moving and building permits to allow the home included in a proposal from Jim Hoeschen to be moved to Lot 1, Block 9, Barker's Addition subject to the following conditions: 1. Compliance with all applicable City Code requirements including, but not limited to: City Code Chapter 4 (Construction Regulations) and City Code Chapter 18 (Property Maintenance Ordinance). 2. That all exterior site work on the structure and site be completed within six, months from the date of permit issuance. 3. That the certificate of survey show the lowest floor elevation to be at or above the 694 foot regulatory flood elevation and that the finished fill elevation 15 feet beyond the structure is at 693 feet or above. 4. That one deciduous shade tree (minimum 2.5 inch diameter) be planted in the boulevard area of each street frontage prior to issuance of a Certificate of Occupancy. 7 Ayes; Nays, None. Site Plan - River Valley Dental Moved by Councilmember Hicks, seconded by Councilmember Moratzka, to approve the River Valley Dental site plan for development of 1250 North Frontage Road with dentist office subject to the following conditions: 1. Submission of a revised utility plan demonstrating the installation of a 4 inch gate valve to the existing WM to minimize the amount of time existing services is out of water. 2. Submission of revised plan illustrating the installation of pedestrian ramps at the intersection of the driveway and sidewalks. 3. The proposed structure and accessory items including, but not limited to, the parking lot and landscaping shall be completed pursuant to the approved site plan. Upon request for occupancy of the building, all uncompleted items contained within the site plan shall be addressed pursuant to City Code escrow requirements. 7 Ayes; Nays, None. Site Plan-Cemstone Moved by Councilmember Riveness, seconded by Councilmember Johnson, to approve the Cemstone site plan subject to the following conditions: 1. Submission of revised utility plan illustrating the pipe sizes and the exact locations of connections for the water and sanitary lines. 2. The proposed structure and accessory items including, but not limited to, the parking lot and landscaping shall be completed pursuant to the approved site plan. Upon request for occupancy of the building, all uncompleted items contained within the site plan shall be addressed pursuant to City Code escrow requirements. 7 Ayes; Nays, None. . Hastings City Council Minutes for Regular Meeting of A,pril20. 1998 Page 4 of 5 Minor Subdivision-320 West 4tb Street Moved by Councilmember Yandrasits, seconded by Councilmember Simacek, to direct Staff not to proceed administratively with the minor subdivision/lot line adjustment to property owned by Christy and Denny Thurmes at 320 West ~th St. City Council clarified granting this request would create two non-conforming lots within the City which has not been granted in the past. City Council also clarified the direction not to proceed administratively did not preclude the applicant from formally applying to the Planning Commission for a minor subdivision request. City Council vote on the motion: 6 Ayes; Nays, 1 (Hicks) Final Plat-Wallin 7tb Addition Councilmember Moratzka clarified this item was pulled from Consent Agenda to provide separate attention to the final plat request. Moved by Councilmember Hicks, seconded by Councilmember Yandrasits, to approve the Wallin 7th Addition Final Plat and Site Plan subject to the following conditions: 1. The final plat hard shells must be consistent with the approved final plat. 2. The fmal approve of the fmal plat is contingent on the rezoning of the property to R-l. 3. The developer shall pay $8,410 in interceptor sewer charges prior to the City signing any final plat. 4. The developer shall submit landscape plans showing the cul-de-sac islands required for River Heights Court and Brooke Place. The developer shall also be responsible for proving that the island will be maintained by some means other than through city involvement. 5. The developer shall plant one "boulevard" tree and one front yard tree per lot. These trees shall be at least 2 inches in diameter at the base and the species of the tree should be on the list of approved trees created by the City Forester. This requirement is consistent with what the City has been requiring in other areas. An escrow is required for any unplanted trees before occupancy of any units without trees is allowed. 7 Ayes; Nays, None. Comments from Audience There were no comments from the audience. New Business City Administrator Dave Osberg called attention to the memo Finance Director Lori Webster drafted in response to late utility bills and the City's utility bill drop box. City Administrator Osberg stated the Finance Committee would be reviewing the issue further. Councilmember Moratzka thanked Jane Toenjes, Technical Secretary, for the revised, easier to read building permit monthly detail summary. Mayor Werner directed Staff to draft a resolution in support of Monte Meier Day in Hastings for review at the next City Council meeting. Hastings City Council Minutes for Regular Meeting of April 20. 1998 Page 5 of 5 Adjourn to Closed Door Session Moved by Councilmember Johnson, seconded by Councilmember Yandrasits, to adjourn to a closed door session at 7:45 p.m. for the purpose of discussing 4ger's labor contract negotiations. 7 Ayes; Nays, None. Closed Door Session The closed door session was reconvened at 7:46 p.m. with all City Councilmembers present. Staff members present included City Administrator Dave Osberg, Administrative Assistant/City , Clerk, Joyce P. Hottinger and City Attorney Shawn Moynihan. Adjourn from Closed Door Moved by Councilmember Simacek, seconded by Councilmember Moratzka, to adjourn from the closed door session to discuss 4ger's labor contract negotiations at 8:00 p.m. 7 Ayes; Nays, None. Adjournment Regular Meeting The April 20, 1998 regular City Council meeting was reconvened following the closed door session with all City Councilmembers present. Staff members present included City Administrator Dave Osberg, Administrative Assistant/City Clerk, Joyce P. Hottinger and City Attorney Shawn Moynihan. Moved by Councilmember Johnson, seconded by Councilmember Riveness to adjourn the regular City Council meeting of April 20, 1998 at 8:01 p.m. 7 Ayes; Nays, None. Mayor ATTEST City Clerk DATE 05/01/98 TlME 10:30 ClTY Of ffASTlNGS APPROVAL OF BILLS PERIOD ENDING: 05/05/98 CHECK# VENDOR NAME DESCRIPTION HASTINGS AREA CHAMBER/COM MARCH LODGING TAX MN DEPT OF ADMINISTRATION JAN-MARCH SURCHARGE MINNESOTA MUTUAL MAY PREMIUM *** TOTAL FOR DEPT 00 MINNESOTA MUTUAL RIVENESS, EDWARD *** MAY PREMIUM LUNCH EXP TOTAL FOR DEPT 01 BT OFfICE PRODUCTS INT'L. BT OFFICE PRODUCTS INT'L. BT OFFICE PRODUCTS INT'L. BT OFFICE PRODUCTS INT'L. FAIR OFFICE WORLD FAIR OFFICE WORLD IKON OFFICE SOLUTIONS MINNESOTA MUTUAL SALVERDA, DONALD E SALVERDA. DONALD E TIE SYSTEMS INC MN . UNITED TELEPHONE SYSTEM UNITED TELEPHONE SYSTEM *** TOTAL BENSON, LYNNE M. MINNESOTA MUTUAL NORWEST INVESTMENT SERVo WEBSTER, LORI A. WEBSTER. LORI A. *** TOTAL BINDERS/CASSETTES BINDERS/CASSETTES ADD MACH TAPE ADD MACH TAPE MISC OFFICE SUPPLIES MISC OFFICE SUPPLIES MANT 4/26-5/26 COPIER MAY PREM IUM EFFECTIVE MGT PROGRAM EFFECTIVE MGT PROGRAM REPAIRS EXT 369 APRIL PHONE APRIL PHONE FOR DEPT 02 CMS TRNG 4/21 BLOOMINGTO MAY PREM IUM MARCH SAFEKEEPING FEES MILEAGE USER GRP MTG CONF EXPENSES FOR DEPT 05 AIR FILTERS UNLIMITED FILTERS AIR FILTERS UNLIMITED FILTERS AIR FILTERS UNLIMITED OXY-GEN UNIT CITY HALL AIR FILTERS UNLIMITED OXY-GEN UNIT CITY HALL AIR FILTERS UNLIMITED AIR FILTERS AIR FILTERS UNLIMITED AIR FILTERS DAKOTA ELECTRIC ASSN APRIL ELECTRIC DAKOTA ELECTRIC ASSN APRIL ELECTRIC FARMER BROS CO. COFFEE MINNESOTA MUTUAL MAY PREMIUM NORTHERN STATES POWER APRIL ELECTRIC NORTHERN STATES POWER APRIL ELECTRIC NORTHLAND CHEMICAL SUPPLY LEMON CLEANER NORTHLAND CHEMICAL SUPPLY LEMON CLEANER R & 0 ELEVATOR CO. INC. MAY ELEV MAINT ROSSING. JAMES A. FOAM CORE SHEETS ROSSING, JAMES A. FOAM CORE SHEETS SCHILLING PAPER CO. INC. PAPER TOWELS SCHILLING PAPER CO. INC. PAPER TOWELS SKIP'S SPRINKLERS ANNUAL SYSTEM SET UP UPPER MIDWEST SALES EXTRACTOR FLUID HOSE UPPER MIDWEST SALES EXTRACTOR FLUID HOSE COUNCIL REPORT PAGE DEPT. Vl-1 AMOUNT .------- 3,296.56 -------- 1,360.89 -------- 521.85 5,179.30 LEGISLAT 52.50 LEGISLAT 34.82 87.32 ADMINIST ADMINIST ADMINIST ADMINIST ADMINIST ADMINIST ADMINIST ADMINIST ADMIN 1ST ADMINIST ADMINIST ADMINIST ADMINIST 1,877.41 55.78 3.63 13.16 0.86 123.00 8.00 476.28 11.25 700.00 22.43 50.00 387.81 25.21 FINANCE 19.83 FINANCE 30.00 FINANCE 41.20 FINANCE 13.00 FINANCE 22.69 126_72 CITY HAL CITY HAL CITY HAL CITY HAL CITY HAL CITY HAL CITY HAL CITY HAL CITY HAL CITY HAL CITY HAL CITY HAL CITY HAL CITY HAL CITY HAL CITY HAL CITY HAL CITY HAL CITY HAL CITY HAL CITY HAL CITY HAL 37.93 1.94 2,265.00 147.23 37.93 1.94 16.22 1.06 49.54 7.50 1,008.32 65.54 69.80 4.21 131.00 46.44 3.02 40.00 2.60 173.70 144.97 9.21 DATE 05/01/98 TIME 10:30 CITY OF HASTINGS COUNCIL REPORT PAGE 2 APPROVAL OF BILLS PERIOD ENDING: 05/05/98 CHECK# VENDOR NAME DESCRIPTION ~------- ------------------------- ------------------------ -------- ----------- AMOUNT UPPER MIDWEST SALES WINDSOR PC BOARD UPPER MIDWEST SALES WINDSOR PC BOARD *** TOTAL FOR DEPT 08 MINNESOTA MUTUAL WOZNIAK, MICHAEL *** TOTAL MAY PREMIUM LODGING APA CONFERENCE FOR DEPT 09 DEPT. CITY HAL C IlY HAL 4.341.40 71. 95 4.35 PLANNING 17.25 PLANNING 692.72 709.97 BURNSVILLE PISTOL RANGE TARGETS/RANGE USE POLICE 120.00 COLOR LAB INC.(PHOTO FAIR PHOTOS POLICE 13.94 COLOR LAB INC.(PHOTO FAIR PHOTOS POLICE 0.91 COLOR LAB INC.(PHOTO FAIR PHOTOS POLICE 10.93 COLOR LAB INC.(PHOTO FAIR PHOTOS POLICE 0.71 HASTINGS CONOCO FOODMART 2/20-4/10 CAR WASHERS POLICE 28.00 HASTINGS BUS CO BUSES TIMBERWOLVES GAME POLICE 516.00 HASTINGS FORD-JEEP-EAGLE SELENOID/WIRE REPAIRS POLICE 237.28 HASTINGS FORD-JEEP-EAGLE SELENOID/WIRE REPAIRS POLICE 2.57 HASTINGS VEHICLE REGIS. 98 OLDS CIERA REG TAGS POLICE 8.50 JACK'S UNIFORM EQUIPMENT BADGES POLICE 338.00 JACK'S UNIFORM EQUIPMENT BADGES POLICE 4.75 MID-AMERICAN SPECIALTIES JUST SAY NO TO LOLLIPOPS POLICE 194.71 MPPOA CONF REG - HICKS POLICE 150.00 MPPOA CON F REG - BRllI/N POll CE 150.00 MINNESOTA MUTUAL MAY PREMIUM POLICE 210.00 PITNEY BllI/ES 3/30-4/30 DIGITAL SYSTEM POLICE 371.00 UNIFORMS UNLIMITED JACKET FOR RESERVE OFFIC POLICE 233.95 UNITED TELEPHONE SYSTEM APRIL PHONE POLICE 1.459.71 UNITED TELEPHONE SYSTEM APRIL PHONE POLICE 88.72 WASYLIK, NICHOLAS MN COP CONF EXP POLICE 543.66 *** TOTAL FOR DEPT 21 4.683.34 AMOCO 01 L CO GASOLl NE BUMPER TO BUMPER PARTS BUREAM OF CRIMINAL APPRHN ARSON TRAINING HOLMES CLAREY'S SAFETY EQUIP INC PIKE POLES CLAREY'S SAFETY EQUIP INC BODTS DURO TEST CORP LAMPS DURO TEST CORP LAMPS FAIR OFFICE WORLD INK CARTRIDGEI FORMS FAIR OFFICE WORLD INK CARTRIDGEI FORMS FAIR OFFICE WORLD FORMS FAIR OFFICE IIORLD FORMS FAIR OFFICE WORLD PENS/INDEX CARDS FAIR OFFICE WORLD PENS/INDEX CARDS FAIR OFFICE WORLD INK CARTRIDGE FAIR OFFICE WORLD INK CARTRIDGE FAIR OFFICE WORLD PAPER FAIR OFFICE WORLD PAPER FAIR OFFICE WORLD PAPER FAIR OFFICE WORLD PAPER FAIR OFFICE WORLD SHEARS/DESK PAD FAIR OFFICE WORLD SHEARS/DESK PAD FAIR OFFICE WORLD HOD PAD FIRE FIRE FIRE FIRE FIRE FIRE FIRE FIRE FIRE FIRE FIRE FIRE FIRE FIRE FIRE FIRE FIRE FIRE FIRE FIRE FIRE FIRE 25.18 14.36 160.00 100.75 172.50 124.67 8.10 2.0]. 0.13 7.83 0.51 16.74 1.09 10.33 0.67 25.50 1.66 76.50 4.97 11.84 0.77 5.57 ,,-~ DATf 05(01(98 TIME 10:30 CITY OF HASTINGS APPROVAL OF BILLS PERIOD ENDING: 05/05/98 CHECK# VENDOR NAME DESCRIPTION FAIR OFFICE YORLD HDD PAD FAIR OFFICE IIDRLD ADD PAD FAIR OFFICE IIDRLD ADD PAD HENNEPIN TECH COLLEGE FIR 1102 HENNEPIN TECH COLLEGE FIR 2110 MINNESOTA MUTUAL MAY PREMIUM NORTHERN STATES POYER APRIL ELECTRIC NORTHERN STATES POYER APRIL ELECTRIC TYIN CITY GARAGE DOOR CO DOOR REPAIRS TYIN CITY GARAGE DOOR CO DOOR REPAIRS U.S. POSTMASTER STAMPED ENVELOPES UNITED TELEPHONE SYSTEM APRIL PHONE UNITED TELEPHONE SYSTEM APRIL PHONE XEROX CORPORATION 4/17-5/17 LEASE XEROX CORPORATION 4/17-5/17 LEASE *** TOTAL FOR DEPT 22 MAB ENTERPRISES INC AMB SUPPLIES MAB ENTERPRISES INC AMB SUPPLIES MAB ENTERPRISES INC AMB SUPPLIES MA~ ENTERPRISES INC AMB SUPPLIES MICROFLEX MEDICAL CORP. GLOVES MICROFLEX MEDICAL CORP. GLOVES MICROFLEX MEDICAL CORP. GLOVES-CREDIT PRAXAIR DISTRIBUTION INC. OXYGEN SUPPLY REGIONS HOSPITAL AMBULANCE SUPPLIES REGINA MEDICAL CENTER AMBULANCE SUPPLIES *** TOTAL FOR DEPT 23 MINNESOTA MUTUAL MAY PREMIUM *** TOTAL FOR DEPT 24 BARR ENGINEERING CO. MINNESOTA MUTUAL MONTGOMERY, THOMAS MONTGOMERY, THOMAS UNIVERSITY OF MINNESOTA *** TOTAL COMP PLAN STORM SEYER MAY PREM IUM MSPE CONF EXP MILEAGE APYA CONF GURNEY FOR DEPT 31 GARTZKE CONST. CO. LOADER RENTAL MINNESOTA MUTUAL MAY PREMIUM NORTHERN STATES POYER APRIL ELECTRIC NORTHERN STATES POYER APRIL ELECTRIC NORTHERN YATER IIDRKS SPLY RED MARKING PAINT NORTHERN YATER IIDRKS SPLY REO MARKING PAINT RUEDY, CALVIN EXP-SNOY CONFERENCE SOLBERG AGGREGATE COMPANY 13.15 TON LR SOLBERG AGGREGATE COMPANY 13.15 TON LR UNITED TELEPHONE SYSTEM APRIL PHONE UNITED TELEPHONE SYSTEM APRIL PHONE AIRTOUCH CELLULAR VOICE MAIL YAL MART STORE #01-1472 COFFEE/FILTERS YAL MART STORE #01-1472 COFFEE/FILTERS COUNCIL REPORT PAGE DEPT. FIRE FIRE FIRE FIRE FIRE FIRE FIRE FIRE FIRE FIRE FIRE FIRE FIRE FIRE FIRE 3 AMOUNT 0.36 6.97- 0.45- 2,674.00 356.50 90.00 591.40 38.44 138.00 0.78 346.00 369.35 24.00 136.03 8.84 5,538.02 AMBULANC 156.75 AMBULANC 4.08 AMBULANC 44.50 AMBULANC 383.10 AMBULANC 235.50 AMBULANC 78.50 AMBULANC 79.40- AMBULANC 69.75 AMBULANC 34.00 AMBULANC 320.62 1,247.40 BUILDING 24.00 24.00 ENGINEER 3,133.00 ENGINEER 30.50 ENGINEER 120.00 ENGINEER 17_55 ENGINEER 105.00 3,406.05 STREETS STREETS STREETS STREETS STREETS STREETS STREETS STREETS STREETS STREETS STREETS STREETS STREETS STREETS 1,200.00 52.50 291.91 16.32 49.58 2.93 674.32 57.20 4.64 399.71 25.91 8.13 49.56 0.18 DATE 05/01/98 TIME 10:30 CITY OF HASTINGS APPROVAL OF BILLS PERIOD ENDING: 05/05/98 CHECK# VENDOR NAME DESCRIPTION -------- ------------------------- ------------------------ -------- ----------- ZARNOTH BRUSH ~ORKS, INC. S~EEPER BROOMS ZARNOTH BRUSH WORKS, INC. S~EEPER BROOMS *** TOTAL FOR DEPT 32 NORTHERN STATES PO~ER NORTHERN STATES POWER RADKE ELECTRIC RADKE ELECTRIC RADKE ELECTR I C RADKE ELECTRIC APRIL ELECTRIC APRIL ELECTRIC BUCKET TRUCK RENTAL REPAIR SHOP LIGHT HWY 55/RIVER H~Y 55/PLEASANT FOR DEPT 33 *** TOTAL COUNCIL REPORT PAGE 4 DEPT. AMOUNT STREETS 1.250.50 STREETS 81.28 4,164.67 ST LIGHT 1,832.44 ST LIGHT 119.09 ST LIGHT 50.00 ST LIGHT 120.45 ST LIGHT 125.00 ST LIGHT 125.00 2,371.98 HASTINGS STAR GAZETTE SPRINKLING BAN ORD CITY CLE 30.45 HASTINGS STAR GAZETTE REZONE ~ALLIN 7TH CITY CLE 73.08 HASTINGS STAR GAZETTE BIOS ST/UTILITY IMPROVE CITY CLE 90.40 HASTINGS STAR GAZETTE 4TH STREET PONDING BASIN CITY CLE 12.18 HASTINGS STAR GAZETTE REZONE VALLEY MANOR CITY CLE 24.36 MINNESOTA MUTUAL MAY PREMIUM CITY CLE 5.00 PRUITT. JOYCE L. MILEAGE CITY CLE 19.22 *** TOTAL FOR DEPT 41 254.69 NORTHERN STATES POWER NORTHERN STATES POWER *** TOTAL APRIL ELECTRIC APRIL ELECTRIC FOR DEPT 51 S~IM POO S~IM POO 24.92 23.40 1.52 LIKES, PETER EXCAVATION DUG OUT STEPS PK PROJE 130.00 R.S. POOL COMPANY TIERNEY PARK PK PROJE 487.00 R.S. POOL COMPANY LIONS PARK PK PROJE 2,452.67 PAUL HALLBERY ROADSIDE PARK TREES PK PROJE 425.00 TESSMAN SEED I NC GRASS SEED PK PROJE 3,023.90 TESSMAN SEED INC GRASS SEED PK PROJE 196.55 *** TOTAL FOR DEPT 52 6.715.12 BAHLS SERVICE CAP/LOCK NUT PK OPERA 21.24 BAHLS SERVICE CAP/LOCK NUT PK OPERA 1.38 BEACON BALLFIELDS BATTERS BOX/RAKE PK OPERA 182.08 BEACON BALLFIELDS BALL FIELD SUPPLIES PK OPERA 1,089.72 BECKER, RON OLDS-DODGE HINGE ASSEMBLY PK OPERA 41.00 BECKER. RON OLDS-DODGE HINGE ASSEMBLY PK OPERA 2.67 BECKER, RON OLDS-DODGE PLATE U/B PK OPERA 19.25 BECKER, RON OLDS-DODGE PLATE U/B PK OPERA 1.26 BECKER, RON OLDS-DODGE FUEL GUAGE/TRANS REPAIRS PK OPERA 177.10 BECKER. RON OLDS-DODGE FUEL GUAGE/TRANS REPAIRS PK OPERA 3.19 BRYAN ROCK PRODUCTS. INC. RED BALL DIAMOND AGG PK OPERA 727.76 BRYAN ROCK PRODUCTS, INC. RED BALL DIAMOND AGG PK OPERA 26.77 -.... CARLSON TRACTOR & EQUIP. REPAIRS PK OPERA 882.20 CARLSON TRACTOR & EQUIP. REPAIRS PK OPERA 12.61 COLOR LAB INC.(PHOTO FAIR SLIDES PK OPERA 10.99 COLOR LAB INC.(PHOTO FAIR SLIDES PK OPERA 0.71 COLOR LAB INC.(PHOTO FAIR FILM/SLIDES PK OPERA 33.56 COLOR LAB INC.(PHOTO FAIR FILM/SLIDES PK OPERA 2.18 DOERER'S GENUINE PARTS BELT PK OPERA 4.83 DDERER'S GENUINE PARTS BELT PK OPERA 0.31 O~lE 05/0\/98 l\ME \0:30 C\l~ Of ~~Sl\KGS APPROVAL OF BILLS PERIOD ENDING: 05/05/98 CHECK# VENDOR NAME DESCRIPTION FOLSOM'S COMMUNICATIONS RADIO FOLSOM'S COMMUNICATIONS RADIO FOLSOM'S COMMUNICATIONS INSTALL RADIO/ANTENNA FOLSOM'S COMMUNICATIONS INSTALL RADIO/ANTENNA HORIZON SEMINARS POOL CLASS SMITH MINNESOTA MUTUAL MAY PREMIUM NORTHERN STATES POWER APRIL ELECTRIC NORTHERN STATES POWER APRIL ELECTRIC NORTHLAND CHEMICAL SUPPLY CLEANING SUPPLIES NORTHLAND CHEMICAL SUPPLY CLEANING SUPPLIES ON SITE SANITATION CP ADAMS PARK ON SITE SANITATION CP ADAMS PARK ON SITE SANITATION VETS PARK ATHL COMPLEX ON SITE SANITATION VETS PARK ATHL COMPLEX ON SITE SANITATION VETS PARK ATHL COMPLEX ON SITE SANITATION VETS PARK ATHL COMPLEX ON SITE SANITATION VETS PARK ATHL COMPLEX ON SITE SANITATION VETS PARK ATHL COMPLEX SHERWIN-WILLIAMS PAINT/TAPE SHERWIN-WILLIAMS PAINT/TAPE UNITED TELEPHONE SYSTEM APRIL PHONE UNITED TELEPHONE SYSTEM APRIL PHONE WAL MART STORE #01-1472 POTTING SOIL WAL MART STORE #01-1472 POTTING SOIL ... TOTAL FOR DEPT 53 COUKC\L REPORl P~GE DEPT. PK OPERA PK OPERA PK OPERA PK OPERA PK OPERA PK OPERA PK OPERA PK OPERA PK OPERA PK OPERA PK OPERA PK OPERA PK OPERA PK OPERA PK OPERA PK OPERA PK OPERA PK OPERA PK OPERA PK OPERA PK OPERA PK OPERA PK OPERA PK OPERA 5,435.49 5 AMOUNT 511. 50 30_32 192.03 0.20 189.00 55.62 404.88 33.62 316.75 20.26 4.64 0.05 34.83 0.35 34.83 0.35 34.83 0.35 98.64 6.41 198.36 9.91 15.92 1.03 ELECTRONIC INTERIORS ELECTRONIC INTERIORS HASTINGS ACCESS CORP. ... TOTAL COUNCIL VIDEO SYSTEM CABLE 1,649.17 CABLE IIORK CABLE 307.04 ACCESS SUPPORT/DEVELOPME CABLE 18,000.00 FOR DEPT 56 19,956.21 S & S TREE SERVICE REMOVE TREE 219 W 3RD ... TOTAL FOR DEPT 62 FLUEGEL,MOYNIHAN,MILES,PA CMC HEARTLAND PURCHASE FLUEGEL,MOYNIHAN,MILES,PA ERICKSON - 222 RAMSEY MINNESOTA MUTUAL MAY PREMIUM ... TOTAL FOR DEPT 63 MINNESOTA MUTUAL MAY PREMIUM ... TOTAL FOR DEPT 64 STRAND, JON M. ENERGY COORD MCH/APRIL ... TOTAL FOR DEPT 65 REFOREST 543.15 543.15 HRA 1,371.40 HRA 1.028.40 HRA 6.75 2,406.55 INDUSTRI 1.50 1.50 ENERGY 1,000.00 1,000.00 CONNELLY INDUSTRIAL ELEC. INVESTIGATE ALARMS WATER CONNELLY INDUSTRIAL ELEC. BATTERY FOR DIALER WATER CONNELLY INDUSTRIAL ELEC. BATTERY FOR DIALER WATER CONNELLY INDUSTRIAL ELEC. BATTERY FOR LIFT STATION WATER CONNELLY INDUSTRIAL ELEC. BATTERY FOR LIFT STATION WATER DAKOTA ELECTRIC ASSN APRIL ELECTRIC WATER DAKOTA ELECTRIC ASSN APRIL ELECTRIC WATER ECOLAB PEST ELIM.DIVISION PEST SERVICE WATER 170.15 24.67 1.60 35.60 2.31 73.49 4.78 65.00 DATE 05/01/98 TIME 10:30 CHECK# VENDOR NAME CITY OF HASTINGS APPROVAL OF BILLS PERIOD ENDING: 05/05/98 DESCRIPTION COUNCIL REPORT PAGE DEPT. 6 -------- ------------------------- --------------------.--- -------. ----------- AMOUNT ECOLAB PEST ELIM.DIVISION PEST SERVICE GARTZKE CONST. CO. IIATERMAIN RPR HIIY 61 HASTINGS CHAMPION AUTO MUD FLAPS HASTINGS CHAMPION AUTO MUD FLAPS IKON OFFICE SOLUTIONS 4/20-5/20 MAINT COPIER KEYS IIELL DRILLING CO PAY EST 9 IIELL 3/4 DEV MIDIlEST TANK COMPANY VERTICAL SURGE TANK MIDIlEST TANK COMPANY VERTICAL SURGE TANK MINNESOTA MUTUAL MAY PREMIUM MN PIPE & EQUIPMENT TRENCH ADAPTOR MN PIPE & EQUIPMENT TRENCH ADAPTOR NEXTEL COMMUNICATIONS APRIL CELL PHONE NORTHERN STATES POIIER APRIL ELECTRIC NORTHERN STATES POIIER APRIL ELECTRIC NORTHERN STATES POIIER APRIL ELECTRIC NORTHERN STATES POIIER APRIL ELECTRIC SENSUS TECHNOLOGIES. INC. SYSTEM SUPPORT UNITED TELEPHONE SYSTEM APRIL PHONE UNITED TELEPHONE SYSTEM APRIL PHONE AIRTOUCH CELLULAR CELL SVC 270-0169 IIATER PRO 3" SRH COMPOUND METER IIATER PRO 3" SRH COMPOUND METER *** TOTAL FOR DEPT 70 DAKOTA ELECTRIC ASSN APRIL ELECTRIC DAKOTA ELECTRIC ASSN APRIL ELECTRIC MINNESOTA MUTUAL MAY PREMIUM NORTHERN STATES POIIER APRIL ELECTRIC NORTHERN STATES POIIER APRIL ELECTRIC *** TOTAL FOR DEPT 71 AT&T IIIRELESS SERVICES AT&T IIIRELESS SERVICES CARLSON AUTO TRUCK INC. CARLSON AUTO TRUCK INC. CARLSON AUTO TRUCK INC. CARLSON AUTO TRUCK INC. CARLSON AUTO TRUCK INC. CARLSON AUTO TRUCK INC. CARLSON AUTO TRUCK INC. CARLSON AUTO TRUCK INC. CARLSON AUTO TRUCK INC. HASTI NGS BUS CO HASTI NGS BUS CO HASTI NGS BUS CO HASTI NGS BUS CO HASTI NGS BUS CO HASTINGS BUS CO HASTI NGS BUS CO HASTI NGS BUS CO HASTI NGS BUS CO HASTI NGS BUS CO HASTINGS BUS CO IIATER 4.23 IIATER 1,012.50 IIATER 19.98 IIATER 1.30 IIATER 19.85 WATER 18,121.25 WATER 1,500.00 IIATER 97.50 IIATER 38.75 WATER 180.00 WATER 11.70 WATER 136.54 IIATER 291.90 WATER 16.32 WATER 2,569.11 WATER 9.42 IIATER 500.00 WATER 399.70 IIATER 25.92 IIATER 17.01 WATER 1,274.30 WATER 76.81 26,701.69 WASTEWAT 20.65 IIASTEIIAT 1.34 WASTEWAT 16.25 IIASTEWAT 604.65 WASTEWAT 39.31 682.20 TRAC CELL PHONE APRIL TRANSIT TRAC CELL PHONE APRIL TRANSIT OIL/FILTER/LUBE TRANSIT OIL/FILTER/LUBE TRANSIT OIL/FILTER/LUBE TRANSIT BEARINGS/ROTORS/OIL/FLTR TRANSIT BEARINGS/ROTORS/OIL/FLTR TRANSIT BEARINGS/ROTORS/OIL/FLTR TRANSIT HEATER REPAIRS TRANSIT HEATER REPAIRS TRANSIT HEATER REPAIRS TRANSIT BACK UP DRIVER 3/03/98 TRANSIT BACK UP DRIVER 3/10/98 TRANSIT BACK UP DRIVER 3/18/98 TRANSIT BACK UP DRIVER 3/19/98 TRANSIT BACK UP DRIVER 3/20/98 TRANSIT BACK UP DRIVER 3/23/98 TRANSIT BACK UP DRIVER 3/24/98 TRANSIT BACK UP DRIVER 3/24/98 TRANSIT BACK UP DRIVER 3/25/98 TRANSIT BACK UP DRIVER 3/26/98 TRANSIT BACK UP DRIVER 3/27/98 TRANSIT 18.07 1.03 29.25 16.27 0.96 275.83 359.30 16.83 345.68 342.00 21.40 50.88 50.88 66.16 47.06 50.88 50.88 53.48 61.12 58.52 45.84 66.16 -~. DATE 05/01/98 TIME 10:30 CITY OF HASTINGS COUNCIL REPORT PAGE 7 APPROVAL OF BILLS PERIOD ENDING: 05/05/98 CHECK# VENDOR NAME DESCR I PT ION DEPT. AMOUN T -------- ----------~._~----------- ------------------------ -------- -----_...---- HASTINGS BUS CO BACK UP DRIVER 3/31/98 TRANSIT 73.80 MINNESOTA MUTUAL MAY PREMIUM TRANSIT 6.25 MINNESOTA MUTUAL MAY PREMIUM TRANS IT 15.00 PRUITT, JOYCE L. MILEAGE TRANSIT 6.30 PRUITT, JOYCE L. PARKING TRANS IT 11.00 PRUITT, JOYCE L. MILEAGE TRANSIT 9.43 UNITED TELEPHONE SYSTEM APRIL PHONE TRANSIT 52.21 *** TOTAL FOR DEPT 72 2,202.47 GOODIN CO. CHECK VALVES HYDRO 58.94 GOODIN CO. CHECK VALVES HYDRO 3.60 GOODIN CO. CHECK VALVES HYDRO 55.36 GOODIN CO. CHECK VALVES HYDRO 3.60 L & S INDUST. & MARINE CLEAN TRASH RACKS HYDRO HYDRO 5,776.00 MINNESOTA MUTUAL MAY PREMIUM HYDRO 7.50 UNITED TELEPHONE SYSTEM APRIL PHONE HYDRO 42.96 UNITED TELEPHONE SYSTEM APRIL PHONE HYDRO 2.76 *** TOTAL FOR DEPT 73 5,950.72 ACME CARBURATION, INC. REPAIR KITS ARENA ACME CARBURATION, INC. REPAIR KITS ARENA BARTLEY SALES CO, INC. PAY APPL #11 ARENA BIRKELAND ARCHITECTS INC PAY APPL #11 ARENA ARENA CARCIOFINI CAULKING CO PAY APPL #11 ARENA ARENA CONSTRUCTION HEATERS INC. HEATERS/ARENA CONSTRUCT I ARENA CONSTRUCTION HEATERS INC. HEATERS/ARENA CONSTRUCT I ARENA CONSTRUCTION HEATERS INC. HEATERS/ARENA CONSTRUCT I ARENA DOERER'S GENUINE PARTS BRUSH/CLEANER ARENA DOERER'S GENUINE PARTS BRUSH/CLEANER ARENA GARTNER REFRIGERATION PAY EST #11 ARENA ARENA GRAUS CONTRACTING. INC. PAY EST #11 ARENA ARENA MERRIMAC CONSTRUCTION PAY APP #11 ARENA ARENA MINNESOTA MUTUAL MAY PREMIUM ARENA RAMSBACHER FLOOR COVERING ADHESIVE/BASE ARENA R & R SPECIALITIES, INC. BLADE GRIND ARENA RELIABLE RENTAL CENTER FLOOR TILE ROLER/WT ATTA ARENA RELIABLE RENTAL CENTER FLOOR TILE ROLER/WT ATTA ARENA SHERWIN-WILLIAMS PAINT BLOCK FILLER/GRIP ARENA SKILLMAN'S PAINTING INC. PAY APPL #11 ARENA ARENA MILLER ELECTRICAL INC PAY APPL #11 ARENA ARENA SWANSON PLBG. & HEATING PAY APPL #11 ARENA ARENA UNITED TELEPHONE SYSTEM APRIL PHONE ARENA UNITED TELEPHONE SYSTEM APRIL PHONE ARENA ZEE MEDICAL SERVICES MED SUPPLIES ARENA ZEE MEDICAL SERVICES MED SUPPLIES ARENA *** TOTAL FOR DEPT 74 164,705.80 ROSSING, JAMES A. ROSSING, JAMES A. ROSSING, JAMES A. ROSSING, JAMES A. ROSSING, JAMES A. ROSSING, JAMES A. FRAMING RINDAHL PHOTOS HERITAGE FRAMING RINDAHL PHOTOS HERITAGE FRAME SCHURRIG BIRDS HERITAGE FRAME SCHURRIG BIRDS HERITAGE GOLD FRAME CITY HALL OIL HERITAGE GOLD FRAME CITY HALL OIL HERITAGE 217.27 13.89 304.00 2,641.12 2,375.00 277.75 858.50 868.00 8.12 0.53 88,245.50 4,700.66 13,478.22 19.38 1,520.08 41.00 14.30 0.93 53.98 7,125.00 21,850.00 19,677.44 288.61 18.44 101. 95 6.13 480.00 31.20 68.94 4.48 151.55 9.85 DATE 05/01/98 TIME 10:30 CHECK# VENDOR NAME CITY OF HASTINGS APPROVAL OF BILLS PERIOD ENDING: 05/05/98 OESCRIPTION COUNCIL REPORT PAGE 8 DEPT. AMOUNT -------- ------------------------- ------------------------ -------- ---._------ 746.02 *** TOTAL FOR DEPT 85 MN U.C. FUND MN U.C. FUND MN U.C. FUND MINNESOTA MUTUAL *** TOTAL RUBIN. BRYAN TESSIER TIM CREDIT 1ST QUARTER MAY PREMIUM FOR DEPT 90 DAKOTA COUNTY TREASURER CR 42 CONSTRUCTION *** TOTAL FOR DEPT 99 *** TOTAL FOR BANK 38 *** GRAND TOTAL *** UNALLOCA UNALLOCA UNALLOCA UNALLOCA 1,845.72 641.00 1,442.00 252.28- 15.00 CONSTRUC 102,900.45 102,900.45 375,830.28 375,830.28 -"-. May 4, 1998 APPROVED: City Administrator Finance Director Councilmember Simacek Councilmember Riveness Councilmember Johnson Councilmember Moratzka Councilmember Hicks Councilmember Yandrasits Mayor Werner 04/27/98 14:29 U2124484484 KETCHUM P.R. .1fJ 004 VI- 2 Joyce Hastings City Hall Via Fax April 27. 1998 Dear Joyce, Maxwell House has pllrtnered with Habitat for Humanity to create BUILD A HOME AMERICA. the national volunteer initiative to build 100 homes for 100 families in 100 weeks. The program launched in July 1997 and has already completed 49 homes. April ] 998 marks year two of the BUILD A HOME AMERJCAjoumey, when 51 more homes will he built to meet our 100 home goal. To fund the initiative, Mal'.well House ha~ donated $2 million to Habitat for Humanity. Of equal importance, the company will help galvanize grass roots support by rallying volunteers and challenging local affiliates to match the company's $2 million contribution to incrca~e the total home-building power to $4 million. Working as partners, Maxwell House and Habitat for Humanity will help remind Americans that through community action the "American Dream" is still very much alive. and !hey are counting on everyone to get involved by contribllling time, talent or resources to Habitat for Humanity. 1 am proud to announce that, as part of this milestone program. we will build 4 simple, decent and affordable homes in partnership with Habitat for Humanity and with homeowner families in your community. To celebrate this special Qcea~ion, we are hosting a build event on May Sib. In honor of this special occasion, we would like to request Mayor Mike Werner proclaim May Suo MAXWELL HOUSE'S BUILD A HOME AMERICA DAY in Ha.uings. I have attached a sample proclamation containing all pertinent information. I need to receive the proclamation no later than May SUI. Please feel free [0 contact me with any questions you may have at 2121448-4288. Emily F. B nner Ketchum Public Relations RESOLUTION NO. 4- -98 RESOLUTION DECLARING MAY 5,1998 AS MAXWELL HOUSE'S BUILD A HOME AMERICA DAY IN THE CITY OF HASTINGS, DAKOTA COUNTY WHEREAS, Maxwell House's BUILD A HOME AMERICA program is a volunteer project initiated by Maxwell House Coffee and Habitat for Humanity to build 100 homes for 100 families , in 100 weeks; and ' WHEREAS, To fund this initiative, Maxwell House Coffee has donated $2 million to Habitat for Humanity. In addition, Maxwell House is helping mobilize grass roots support by rallying volunteers and challenging communities across the nation to raise funds and increase the total home-building power to $4 million; and WHEREAS, Twin Cities Habitat for Humanity Minneapolis has been selected as one of 46 affiliates to participate in Maxwell House's BUILD A HOME AMERICA effort to build 4 affordable homes in partnership with homeowner families in our community. NOW, THEREFORE, I, Mayor, Michael D. Werner, by virtue of the authority vested in me as Mayor of Hastings, MN do hereby proclaim May 5 MAXWELL HOUSE'S BUILD A HOME AMERICA DA Y and. do hereby applaud the Maxwell House Coffee Company and Habitat for Humanity for their commitment to create a future with hope for those less fortunate. ADOPTED BY THE CITY COUNCIL OF THE CITY OF HASTINGS TillS 4m DAY OF MAY, 1998. Ayes: Nays: Absent: Michael D. Werner, Mayor ATTEST: Joyce P. Hottinger, City Clerk (SEAL) VI-3 MEMORANDUM Date: April 24, 1998 To: Honorable Mayor and City Councilmembers From: Carol Latham, Administrative Secretary Subject: Dog License Fee Increase Attached you will fmd a survey that I have conducted with other Cities regarding their dog licensing fees and, as you will note from the gathered information, the City of Hastings dog license fees are lower than any other cities. At this time I am asking the Mayor and City Council to approve a $2.00 fee increase raising our dog license rates from the following: Current Fees: Unaltered Male or Female $6.00 Altered (Neutered or Spayed $4.00 Proposed Rate Increase: Unaltered Male or Female Altered (Neutered or Spayed) $8.00 $6.00 Dog licenses will be expiring on July 1, 1998. If this proposed rate increase is approved these fees would go into effect on July 1, 1998. If you have any questions regarding any of this information please feel free to contact me. 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'" ~ ~ 0 '0 ~ "" 8~ 8 ~ ~ ~ '" " u :r: VI-4 MEMORANDUM DATE: April 22, 1998 TO: Mayor and City Council FROM: Marty McNamara SUBJECT: Hastings Adult Softball Association Request to Sell 3-2 Beer at Veterans' Park Athletic Complex Please find attached a request from the Hastings Adult Softball Association to sell 3-2 beer at Veterans' Park Athletic Complex for four softball tournaments this summer. The Natural Resource and Recreation Commission reviewed this request from Jeff Matby at their NRRC Meeting that was held on Tuesday April 21, 1998. The Natural Resource and Recreation Commission unanimously approved the request providing that following criteria are met: 1. That the insurance requirements are satisfactory with the City Attorney. 2. All City ordinances are followed regarding the sales of 3-2 beer. 3. The beer is removed from the premises and the end of each day as indicated by Mr. Matby. 4. All rental fees are paid two weeks in advance as required. 5. An off duty police officer is hired as required. 6. All profits are distributed as indicated by Mr. Matby. 7. The investigation fees are waived by the City Council. If you have any questions regarding this matter, please contact me at 480-2344. Sincerely, M MMlas CC: David Osberg, Joyce Hottinger, Shawn Moynihan lasUngs Adub S.flllall issie. ... . '~i ;<w~;~,~:~krt(;; < 1712 Walnut ST. Hastings MN 55033 . Phone (612)437-5028 Home Phone (612)437-4093 April 16, 1998 Marty McNamara Hastings Park Board Hastings City Hall t , ' Dear Board Members, I would like to thank you all for the opportunity to let you know about the upcoming year in the adult softball leagues. This summer plans to be an exciting one as we have reached new heights as far as number of teams. This year we have 44 adult softball teams in the Independent leagues. an average team has 12 players on it, so approximently 530 adults will be participating in almost 800 league games at our Veterans Park Athletic Complex. Because of the extremely prestige facilities that we have to play on in this community our leagues are some of the most sought after in all the south metro. It is a fact that some out of town sponsored teams are playing, but still 90% of the adults are originally from or still live in Hastings. Over the past two summers the leagues have grown by 12 teams, that translates into $2880.00 in additional users fee's to the city. The added games have all been officiated by local person's who use it as summer income. Most are retired or school dist. employees. We have operated the concession stand on league night the past two summers also. It is run by some young kids from my neighborf1oocl. They earn $10.00 a night for selling hot dogs and pop and have a good time meeting all the players. The money made from the stand goes toward the teams post season entry fees. Our league is home to three former state championship teams, a state 'runner up team, and many top ten national place finishing teams. Our teams are sanctiOOec::t through the Minnesota Sports Federation. The MSF has the largest participation of amateur athletes in the state. Some 10,000 adults will play softball through them alone this summer. Two years ago we were fortunate enough to be able to host a MSF district tournament. I was able to obtain a 3-2 liquor license for this event and the investigation fee was waived presumably because of the MSF's credibility. Last year we were able to put on three events. We had a Kittenball Tournament for the Rivertown Days Weekend, and again were able to host a MSF district and a State tournament. We were granted a 3-2 liquor license again last year without an investigation fee and the money raised at these events went toward the purchase of scoreboards for the four fields at the complex and some eqUipment replacement for inside the concession stand. A total of approximently $1800.00 was invested into these purchases. This summer we would like to put on all the same events as in the past with one new one added. We are hosting a Memorial Toumament May 16 - 17 to raise money for the Tom Keene scholarship fund at the high school. We have again applied for a 3-2 liquor license for these events. As always I have secured Dram Shoppe Insurance ( this year naming the city as an insured party), security, and liability insurance for the fields. With field rental and the above mentioned expenses It will cost us $900.00 just to put on the one event. Entry fee's cover officials, and awards,-coocesslonii1COrT1eCOiiersyoor--- ._m -. overhead. Beer sales help immensely to cover that overhead. Beer is legal to bring and drink in the park. I feel safer knowing that if they buy it from me that I am covered insurance wise and now this year the city is also. We have had some issues in the past with alcohol problems, underage drinking on league nights, teams not wanting to leave the park when it was lights out. I believe our record speaks for itself that we are proactive in working with the city in solving and eliminating these issues. Because of concern's about the beer being left in the park overnight the commitment has been made this year to remove it after 10:00 PM and bring it back at 12:00 noon on Sundays. Myself or a trusted friend are the only ones who dispense and sell the beer. The events that we have held in the past have been well run and organized. We have received many accolades from players, fans, the MSF and local businesses. It is estimated that a softball team in a town for a weekend toumament will spend $600.00 - $800.00 in that community. Being a business Operator myself I can tell you that the weekends 1Ne have tournaments can be some of the busiest of the summer. I have worked closely with the hotels, bars, and restaurants in town to keep them up to speed on when the events are so they can prepare. The help the city has provided with field set up and park maintenance has been much appreciated and wonderfully done. If we didn't have one the finest facilities in the Metro area these events would not be the success they are. I hope you can see that the Softball Assoc. 's are trying to make a positive impact on the community. It takes allot of hard work and dedication to give so many people something to do in the summer. These events are fun and family orientated, and as long as they can cover themselves financially we would like to continue having them. I have had discussions with Marty that if the league continues to have success with these events that the excess money be put back into the complex. Money towards upgrades, or new facilities. Nothing would make me happier than to see a covered picnic shelter build at the complex. Thank you for taking the time to consider my request and for inviting me to your meeting. I am fully committed to doing whatever it takes to assure you that what we do is for the good 'of the community, for the people that choose to participate in the events. Thank you for the past support and I look forward to working with you for many more years. i~\~' Geoff Maltby VI-5 MEMORANDUM TO: FROM: DATE: SUBJECT: Honorable Mayor and City Councilmembers Dave Osberg, City Administrator April 30, 1998 Schedule Special City Council Meeting for June 29, 1998 to Discuss Comprehensive Plan RECOMMENDED CITY COUNCIL ACTION It is recommended that the City Council take action approving the scheduling of a special meeting for June 29, 1998 to discuss the Comprehensive Plan. BACKGROUND City Staff continues to work on the various elements of the Comprehensive Plan that must be completed by December 31, 1998. In order to review the various elements, receive direction from the City Council, and discuss formats for engaging the public in discussions regarding the Comprehensive Plan, Staff would like to conduct a special meeting with the City Council on June 29, 1998. VI.6 City of Hastings HASTINGS ON THE MISSISSIPPI 101 4th Stteet E. . Hastings, Minnesota 55033-1955 612.437.4127 . Fax: 612.437.7082 To: Mayor Werner & City Council From: Michael Wozniak, Community Development Director Date: May 1, 1998 Subject: Authorization to execute "Agreement Between the Dakota County Soil & Water Conservation District and the City of Hastings Relating to Urban Plat Review and Site Inspection Services" In 1997 the City Council approved a policy requiring all new subdivisions to be reviewed by the Dakota County Soil & Water Conservation District for compliance with proper erosion and sediment control measures during construction. The policy required that developers pay plan review fees and also bear the cost of period inspections by SWCD personnel. These services were provided by the DCSWCD in 1997. Normally an agreement is executed between the DCSWCD and the local government where services are being provided. In order to follow normal DCSWCD operating procedures it has been requested that the City execute the attached agreement to formalize the arrangement for services. Requested Action: Authorize City signatures to execute an "Agreement Between the Dakota County Soil & Water Conservation District and the City of Hastings Relating to Urban Plat Review and Site Inspection Services". An Equal Opportunity Employer AGREEMENT BETWEEN THE DAKOTA COUNTY SOIL & WATER CONSERVATION DISTRICT AND THE CITY OF HASTINGS RELATING TO URBAN PLAT REVIEW AND SITE INSPECTION SERVICES THIS AGREEMENT is made by and between the Dakota County Soil and Water Conservation District, hereinafter referred to as the "District", and the City of Hastings, hereinafter referred to as the "City". This agreement is entered into between the District and the City for the administration of the urban erosion control services. WHEREAS, the District has the capabilities to provide the needed assistance; WHEREAS, this technical assistance may enable the City to make informed decisions and control erosion occurring in new development areas; _. WHEREAS, the City may request assistance from the District in the administration of the Minnesota Wetland Conservation Act (WCA); now; THEREFORE, both parties agree to the following: I. TERM OF AGREEMENT The term of this agreemt{nt shall be in effect from January 1, 1998 and shall continue in effect until terminated in accordance with the provisions herein. -..-...:- Urban Services Contract Page 2 II. TERM(S) OPTION A. This agreement is automatically renewed on an annual basis unless terminated by either party. B. Written notice of Intent Not to Renew shall be given by the District or the City at least 90 days before the expiration of the Agreement term as specified in Exhibit A. III. SERVICES TO BE PROVIDED - DISTRICT The District shall perform the following work, as per the conditions of this agre~ment: A. Review of DreIiminarv GradinelErosion and Sediment Control Plans Using the criteria and procedures contained in the Minnesota Construction Site Erosion and Sediment Control Planning Handbook, hereinafter referred to as the "Handbook", review the plan for adequacy. If the erosion and sediment control plan does not meet the criteria set forth in the Handbook, written documentation of which criteria are not met shall be presented to the designated City representative. The District's review shall include the following: 1. Prepare a written report after reviewing the preliminary grading, erosion and sediment control plan for compliance with appropriate erosion and sediment control practices. This shall be completed within ten (10) working days of District receipt of the preliminary grading, erosion and sediment control plan. It is further understood that the District will complete their review of the plans in the order of priority as determined by the City, and within the shortest time frame possible. 2. Describe the general soils and identify any potential soil erosion and management problems associated with the project or site location. 3. Identify lakes, wetlands, or water courses on or adjacent to the site. Discuss the potential soil and water impacts on these water bodies, or any impacts that may be regulated. B. Review of Final Gradin~ Plans/Erosion and Sediment Control Plans _ Following the criteria identified in the Handbook and recommendations made by the District under section lILA, review the adequacy of the final grading/erosion and sediment control plan. If the plan does not meet the criteria, written documentation of which elements are not adequate shall be completed within two weeks (10 working days) of District receipt of the final plan. It is further understood that the District will complete their review of the final plan in the order of priority as determined by the City, and within the shortest time frame available. C. Meetinl! Attendance Upon request by the City, the District will make every effort possible to have a representative present at pre-construction and staff meetings to review and discuss any erosion and sediment control practices contained or recommended in the erosion and sediment control plan. Urban Services Contract Page 3 D. Site Inspections & Enforcement Site inspections will be performed by the District for the time periods listed below. An inspection report will be completed for each site visited and retained by the District for future reference. 1. Prior to the start of any grading, excavation, or filling. 2. During each "phase" of construction, but no longer than 14 days between inspections during periods of activity. 3. Upon request by the City. If erosion and sediment controls require maintenance or erosion-related restoration is necessary, the District will contact the developer and/or contractor (and the City) to inform them of the issues identified during site inspections and determine when maintenance/restoration will occur. District staff will provide recommendations and technical support at this time. A copy of the detailed inspection reports (Attachment C or similar) will be retained by the District for future reference. If the site developer and contractor do not comply with the District's recommendations, the District shall draft a letter to the developer or designee, indicating the areas of noncompliance, those erosion and sediment control practices that need to be installed, and an implementation (time) schedule. A copy of this letter shall be sent to the City. A follow-up phone call and/or site visit with the developer or designee will be made or scheduled by the City within 5 days from the issuance of the noncompliance letter. Upon request by the City, the District will be present at any follow up meetings to discuss recommendations for erosion and sediment control. E. Wetland Conservation Act (WCA) The City may request assistance from the District in the administration or implementation of the WCA as follows: 1. Delineation of wetlands; 2. Review of wetland delineations; 3. Review of preliminary mitigation plans, prior to formal permit submission; 4. Wetland banking administration; and 5. Wetland replacement site annual reviews. IV. PROJECTS TO WHICH SERVICES APPLY Services shall be provided for construction or development projects as mutually agreed to by the City and District. Urban Services Contract Page 4 V. EROSION AND SEDIMENT CONTROL PLAN INFORMATION The City agrees to provide the District with a copy of the preliminary and/or final grading and erosion and sediment control plans. Items required on the plan include: 1. Name, Address, Phone Number of Developer 2. Signature and Company responsible for erosion and sediment control plan, if different than above 3. North Arrow 4. Scale 5. Property boundary and lot lines 6. 2' contours (dashed existing with solid proposed overlay) 7. Extended existing contour lines a minimum of200' beyond the property lines 8. Directional site and lot drainage arrows 9. Percent of slope for streets and parking areas 10. OHWand 100 year flood elevations for ponds, wetlands and lakes 11. Basement floor elevations 12. Utility plans in the area of proposed development 13. Limits of clearing and grading 14. A site map that identifies vegetative and structural erosion and sediment control measures to be installed 15. A narrative that describes the project, site, and erosion and sediment control measures. VI. PAYMENT FOR SERVICES Payment for services not listed in the following Fee Schedules, shall be made to the District for materials and actual hours worked at a rate of $45.00 per hour. The District shall bill the City on a monthly basis with cost accounting information for each project being billed. The City shall make payment within thirty (30) days upon receipt of the invoice. - Urban Services Contract Page 5 VII. Fee Schedule A. Detached Single-Family Subdivision Flat Inspection Fee # of Lots Rate Fee Per Visit 1 - 5 $125.00 $45.00/Hr. 6 - 15 $180.00 $45.00/Hr. 11 - 15 $225.00 $45.00/Hr. , , 16 - 30 $300.00 $45.00/Hr. 31 - 50 $350.00 $45.00/Hr. 51 - 75 $400.00 $45.00/Hr. 76 - 100 $425.00 $45.00/Hr. 100 - Up $475.00 $45.00/Hr. DEFINITIONS: # of Lots - Total number oflots included in subdivision plat, whether or not the entire area of the lots are to be disturbed. Flat Rate Fee - Minimum fee for time spent on plan review, including (a) field review, (b) office review, (c) travel, (d) clerical, (e) material, and (t) administration. Inspection Fee - Fee' includes time and travel spent on the inspection of individual lots and general site development, temporary and permanent control measures, and a final report for the total area covered by the agreement. Additional Fees - Any staff, or special meetings, areas disturbed due to work not directly involved in the construction of individual lots, drainage and roadways, including ball fields, recreation area, etc., will be charged $45.00 per hour. B. Multi-Family Residential Flat Inspection Fee # of Buildings Rate Fee Per Visit 1 - 5 $150.00 $45.00/Hr. 6 - 15 $225.00 $45.00/Hr. 16 - 30 $300.00 $45.00/Hr. 31 - 50 $350.00 $45.00/Hr. 51 - 100 $400.00 $45.00/Hr. 100 - Up $500.00 $45.00/Hr. -~- DEFINITIONS: # of Buildings - Total number ofindividuaI buildings. Urban Services Contract Pa11;e6 Flat Rate Fee - Same as single-family. Inspection Fee - Fee includes time and travel spent on the inspection of individual lots and general site development, temporary and permanent control measures, and a final report for the total area covered by the agreement. Additional Fees - Same as single-family. C. Commercial, Industrial, Roads, and Drainage, and Other Area Flat Inspection Fee Acre (s) Rate Fee Per Visit 1 - 5 $150.00 $45.00IHr. 6 - 10 $225.00 $45.00IHr. 11 - 25 $300.00 $45.00/Hr. 26 - 50 $350.00 $45.00/Hr. 51 - 100 $400.00 $45.00/Hr. 100 - Up $450.00 $45.00/Hr. DEFINITIONS: Area - The total land surface area, in acres, involved in all construction related activities, including but not limited to easements, ingress and egress, general site development, drainage facilities, stockpile areas, and cleared areas. VIII. INSURANCE The parties agree that they will at all times during the term of this Contract, have and keep in force, at their own expense, insurance of the types and amounts outlined below, covering any injury caused by any act or omission on the part of each party in the performance of or with relation to any of the work or service provided to be performed under the terms' of this Contract, in the following amounts: Workers' Compensation - Statutory Minimum. Such policies of insurance shall apply to the extent of, but not as a limitation upon or in satisfaction of the indemnity provisions herein. IX. INDEMNIFICATION The District shall indemnify up to the limits of its insurance or the statutory limits, whichever is greater, hold harmless and defend the City, its officers and employees against any and all liability, loss, costs, damages, expenses, claims or actions which the City, its officers and employees may hereafter sustain, incur or be required to pay, arising out of or by reason of any Urban Services Contract Page 7 negligent or willful act or omission of the District, its agents, servants or employees, in the execution, performance, or failure to adequately perform the District's obligations pursuant to this Contract. The City shall indemnify up to the limits of its insurance or the statutory limits, whichever is greater, hold harmless and defend the District, its officers and employees against any and all liability, loss, costs, damages, expenses, claims, or actions which the District, its officers and employees may hereafter sustain, incur or be required to pay, arising out of or by reason of any negligent or willful act or omission of the City, its agents, servants, or employees, in the execution, performance, or failure to adequately perform the City's obligations pursuant to this , Contract. ' X. SUBCONTRACTING AND ASSIGNMENT Parties to this Contract shall not enter into any subcontract for the performance of the services contemplated under this Contract nor assign any interest in the Contract without prior written approval of all parties and subject to such conditions and provisions as are deemed necessary. The subcontracting or assigning party shall be responsible for the performance of its subcontractors or assignors unless otherwise agreed. XI. DELAYS Neither party shall hold the other responsible for damages or delay in performance caused by acts of God, strikes, lockouts, accidents, or other events beyond the reasonable control of the other or the other's employees and agents. XII. MODIFICATIONS Any alterations, variations, modifications, or waivers of the provisions of this Contract shall only be valid when they have been reduced to writing, signed by authorized representatives of the District and the City, and attached to this Contract. - XIII. MERGER The entire and integrated agreement of the parities is contained in this Contract which shall supersede all prior negotiations, representations or agreements whether written or oral. All items referred to in this Contract as incorporated or attached are deemed to be part of this Contract. -~. XIV. WAIVER The waiver of any of the rights and/or remedies arising under the terms of this Contract on any occasion by either party hereto shall not constitute a waiver of any rights and/or remedies in respect to any subsequent breach or default of the terms of this Contract. The rights and remedies provided or referred to under the terms of the Contract are cumulative and not mutually exclusive. lJrban Services Contract Page 8 XV. TERMINATION The District or City may terminate this Contract without cause and for any reason whatsoever upon giving at least ninety (90) days written notice thereof to the other party. In such event, the District shall be entitled to receive compensation for the services provided in a satisfactory manner up to and including the effective date of termination. The District shall provide the City with all work products upon receipt of compensation for services. XVI. LIASON/AUTHORIZED REPRESENT A TIVES/NOTIFI<:;A TION A. Liaison To assist the parties, ensure compliance and provide ongoing consultation, a liaison shall be designated by the District and the City. Jay Riggs, Urban Conservationist, shall act on behalf of the District, at 460-8004. Mike Wozniak, Community Development Director, shall act on behalf of the City, at 437-4127. B. Authorized Reoresentative City: The Community Development Director is the City Representative who has the authority to modify or terminate this Contract when so authorized by the City Council. District: The District Manager is the District's representative who has the authority to modify or terminate this Contract when so authorized by the District Board. XVII. NOTIFICATION Notification required to be provided pursuant to this Contract shall be provided to the following named persons and addresses unless otherwise stated in this Contract, or in a modification of this Contract. To the City: To the District: Mr. Mike Wozniak Community Development Director City of Hastings 100 Sibley Street Hastings, MN 55033 James Riggs Urban Conservationist Dakota County SWCD Farmington Professional Building 821 Third Street, Suite 100 Farmington, MN 55024 XVIII. MINNESOT A LAW TO APPLY The parties agree that Minnesota is both the place of making of this Contract and the place of performance of this Contract and shall be governed by and construed in accordance with the laws of the state of Minnesota. All proceedings related to this Contract shall be reviewed in the State of Minnesota. Urban Services Contract Page 9 IN WITNESS WHEREOF, the parties hereto have caused this Contract to be duly executed. City of Hastings By: Mayor Date: Attest: Title: Date: Dakota County SWCD By: Board of Supervisors Date: Attest: District Manager Date: -~- VI-7 MEMORANDUM TO: Mayor Werner and City Council FROM: Matt Weiland, Zoning Administrator DATE: 4/30/98 SUBJECT: Order Public Hearing - Request to vacate park property in King Midas Add Herman Fasbender has submitted an application and a petition to the City Of Hastings requesting the vacation of park land in the King Midas Addition. He is requesting this vacation in order to replat the property. The City is being dedicated land in the replat of the property as Old Mill Addition. The City is being dedicated an outlot that runs along the Vermillion River. If the City Council vacates this road, the applicants should be responsible for all recording fees required by Dakota County. A Public Hearing could be scheduled for May 18th, 1998 if the City Council wants to vacate this property. Included with this memo is a Resolution referencing this action and a site location map. Recommended Action: Motion to approve A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HASTINGS VACATING THE PARK DEDICATED AND DELINEATED IN KING MIDAS ADDITION cc: Jim O'Connell Cf'> o o o Cf'> o o ~'?i-, '''~~DlJCI'' ",.2'P1? ~ ~ N 0 0 "" . ;pI !Jl. - L <@> ~ 11< ~ ~ cn~z -~-~ T ~I' '" iii- i'. ~ ' < ::tl OJ =E (J p) oc: p)O Q ~o.: or ~ !:to in 3" '"" 0 o ::r l.O c: ::::s'U!" ~ VI ::r .g 'U n n n . . ~ I ./ ." D) ~ ~ S" <ca D) II: n _I D) a. =tom o en ::I VI-8 I TKDA TOLTZ. KING. DUVAll. ANDERSON AND ASSOCIATES. INCORPORATED ENGINEERS' ARCHITECTS' PLANNERS 1500 PIPER JAFFRAY PlAZA 444 CEDAR STREET SAINT PAUL, MINNESOTA 55101-2140 PHONE:6121292-4400 FAX:6121292-D083 Comm. No. 10874-0 I Cert. No. 9 St. Paul, MN, April 21 ,19~ To City of Hastings, Minnesota Owner This Certifies that Kevs Well Drilling Company , Contractor For Construction of Well No.8 Is entitled to Eighteen Thousand One Hundred Twenty One and 25/100 Dollars ................ ($ 18,121.25 QP;ng 9th estimate for partial payment on contract with you dated September 3, ,19 9 Received payment in full of above Certificate. TOLTZ, KING, DUVALL, ANDERSON AND ASSOCIATES, INC. ENGINEE -AR !TECTS-PLANNERS Keys Well Drilling Co. David L. Moore, P. E. ,19 RECAPITULATION OF ACCOUNT I CONTRACT PLUS EXTRAS PAYMENTS CREDITS ,-ontract price plus extras 107,885.00 All previous payments $ 92,575.25 . Change Order No.1 27,230.00 " " " 2 78,520.00 " " " " " " " " " - AMOUNT OF THIS CERTIFICATE 18,121.25 Totals 213,635.00 110,696.50 There will remain unpaid on contract after payment of this Certificate 102,938.50 I 213,635.00 II 213,635.00 II I An Foual ODoortunitv Emolover , Telephones: . (612) 646-7871 . Fax: (612) 641-0216 INVOICE 413 North Lexington Par1<way Saint Paul. Minnesota 55104 r CITY OF HASTINGS 101 EAST 4TH STREET HASTINGS, MN 55033 'I L ~ TERMS: NET 10 DAYS ITF; INVOtCE NO. CUSTOMER ORDER NO. LOCATION OF WORK APR. 15, 1998 980006-2 CONTRACT WELL #8 #3 AND #4 I UNIT QTY UNIT PRICE WELL WORK #8 (960147) Mobilization and demobilization 0.75 LS $8,000.00 $6,000 00 Drive 30" 18 LF $190.00 $3,420 00 Drill 29" 273 LF $85.00 $23,205 00 Set 24" Casing o LF $50.00 $0 00 Neat Cement o CY $215.00 $0 00 Explosives o LB $8.00 $0 00 Bailing o CY $55.00 $0 00 Mobilization/demobilization of air compressor o LS $1,750.00 $0 00 Air Surging o HR $130.00 $0 00 2nd Air o HR $250.00 $0 00 Install test pump o LS $3,000.00 $0 00 Well testing o HR $100.00 $0 00 Additional testing o LS $500.00 $0 00 0 Sand tests o EA $25.00 $0 00 Chemical test 1 LS $550.00 $550 00 Gamma log o LS $850.00 $0 00 Colored video record o LS $1,000.00 $0 00 WELL TOTAL $33,175. po TEST HOLE Mobilize rig/permits 1 LS $1,500.00 $1 ,500 00 --..: Drill & install 8" temp. 0 67 LF $30.00 $2,010 00 Drill 8" open 180 LF $25.00 $4,500 00 0 Set 4" liner 247 LF $8.00 $1,976 00 Drill 4" open hole 100 LF $10.00 $1,000 00 Install test pump 1 LS $600.00 $600 00 Test 3 HR $60.00 $180 00 Abandon 1 LS $1,000.00 $1,000 00 Prevailing ;n(ere.,t rale!; will be charged on all oocr-due acCfJunl1c. , Telephones: . (612) 646-7871 o Fax: (612) 641-0216 CITY OF HASTINGS 101 EAST 4TH STREET HJ\'STINGS, MN 55033 L ,n; INVOICI; NO. INVOICE I ~ APR. 15, 1998 980006-2 CUSTOMF;I{ OI{[)F;1{ NO. CONTRACT UNIT QTY UI\JiT PRICE 2nd Testing on Cannon Street Install test pump T est pumping Samples (Braun Intertec) 1 LS $600.00 3 HR $60.00 1 LS $145.00 TEST HOLE TOTAL ADDITIONAL WORK AT GENERAL SIEBEN PER FAX 9/4/97 Aquifer Testing 1 LS $1,800.00 TOTAL ADDITIONAL ABANDON WELL AT GENERAL SIEBEN SITE Neat cement Pea rock 1:1 concrete 42 CY $215.00 12 CY $50_00 21 CY $175.00 TOTAL ABANDONMENT CHANGE ORDER #2 Wells #3 & #4 Well No.3 (980005) Mobilization Test pumping Remove pump Blasting Bailing Mobilize air Air surge/pumping Install test pump Test pumping Sand test New bowl New motor Install 1 LS 4 HR 1 LS o LB o CY o LS o HR 1 LS 32 HR 2 EA o LS o LS o LS $3,000.00 $65.00 $1,050.00 $15.00 $70.00 $3,000.00 $130.00 $3,000.00 $100.00 $25.00 $4,650.00 $6.500.00 $1,200.00 413 North Lexinglon Parkway Saint Paul. Minnesota 55104 /4' K. I OM 5<'''' 7:j8 APR 20 AMi3:3:3S TERMS: NET 10 DAYS Prevailing interest rate.' will be charged on all (Iver-due accounl1t. , LoeA nON or WiJRK WELL #8. #3 AND #4 $13,691 00 $1,80 .00 $1,80000 $13,30500 . Telephones:. (612) 646-7871 . Fax: (612) 641-0216 413 North Lexington Par1<way SainI Paul. Minnesota 55104 I CITY OF HASTINGS 101 EAST 4TH STREET HASTINGS, MN 55033 L ATE INVOICE NO. APR. 15, 1998 980006-2 Well NO.4 (980006) Mobilization Remove pump Blasting Bailing Mobilize air Air surge/pumping Install test pump Test pumping/drilling chunks Run discharge Sand test New bowl New motor Install INVOICE I ~ CUSTOMER ORDER NO. CONTRACT UNIT aTY UNIT PRICE TOTAL WELL #3 1 LS $3,000.00 1 LS $1,050.00 292 LB $15.00 220 CY $70.00 1 LS $3,500.00 52.5 HR $130.0 1 LS $3,000.0 35.25 HR $100.0 o LF $2.00 2 EA $25.0 o LS $4,650.0 o LS $6,500.0 o LS $1,200.0 TOTAL WELL #4 SUBTOTAL CHANGE ORDER Nq. 2 5% RETAINER TOTAL CHANGE ORDER NO.2 TOTAL WELL #8 TOTAL BILLED LESS PAYMENTS AMOUNT DUE TERMS: NET 10 DAYS Prt~oailing intere.d rales will be charged nn allover-due accounllt. , LOCATION OF WORK WELL #8, #3 AND #4 '. $3,00 .00 $1,05 .00 $4,38 .00 $15,40 .00 $3,50 .00 $6,82 .00 $3,00 .00 $3,52 .00 $ .00 $ .00 $ .00 $ .00 $ .00- $10,56000 $40,730 00 ---- ........~ $18,12125 VI.9 MEMO To: From: Subject: Date: Honorable Mayor and City council members Lori A Webster, Finance Director 2~ Annual City audit _ Audit Services Contract /6 v April 30, 1998 As you are aware, the Minnesota Statutes require the City of Hastings to undergo an annual financial audit. In 1997, City council extended the current contract with Malloy, Montague, Karnowski, Radosevich & Co. for audit services for the audit year 1997. The City will begin an audit bid procedure later this summer for the 1998 audit year. The last bid for audit services was in 1989 for the 1989 audit. This began as a three year contract and has been renewed/extended for multiple years since that time period. The City has been with the current audit firm for a total of 7 years. The City does not currently have a policy on obtaining audit services especially as to the length of contract or a need to change audit firms. The Finance Committee met on Wednesday, April 29, 1998 to discuss this issue and has approved the attach policy for Council approval. If you should have any questions regarding this information, please feel free to contact me. Council Action Requested Approve the attached audit services policy as recommended by the Finance Committee. CITY OF HASTINGS AUDIT SERVICES POLICY Contracts for audit services for The City of Hastings will be for a three year period - with the option of renewing once for an additional three - year period. The City will not retain an audit firm for a period longer than a consecutive six year period. The City shall rebid for audit services every three years unless the option to renew services has been exercise. The City must, at minimum re- bid for audit services after a six year period with the same audit firm.. -'..: VI-10 MEMO Date: April 29, 1998 To: i~iI amara From: Subject: Community Education Joint Powers Budget - 1998- 1999 Staff is requesting that the City Council formally approve the 1998/99 Community Education Joint Powers Budget. If you have any questions regarding this matter, please contact me at 480-2344. Thank you. jt " HASTINGS COMMUNITY EDUCATION PROPOSED PAGE 2: PAGE 3: PAGE 4: PAGE 5: PAGE 6: PAGE 7: PAGE 8: PAGE 9: ~ AGE 10: PAGE 11: PAGE 12: PAGE 13: PAGE 14: BUDGET HIGHliGHTS MANAGEMENT POLICY ADULT LEAGUE FEE SUMMARY The Steering Committee approved the proposal to retain the current fee of $20/player for'FY1998-99. Projected revenues are $26,140. SUMMARY OF REVENUES AND EXPENDITURES Summarizes t~e projected revenues and expenditures for FY1998-99 JOINT POWERS ADMINISTRATION No change in budget. Combined clerical and bookkeeper funqtion into one code. SENIOR CITIZENS PROGRAM 5% increase in coordinator. Outreach worker position provides coverage at the Senior Center in Laurie's absence. Estimated lease to remain at approximately $18,000. SPECIAL SERVICES 5% increase in coordinator salary. No planned changes in'the program. RECREATION This page summarizes the following detail pages 9 - 14. ATHLETIC CLINICS No change. Continue to operate this program on a "fee based self supporting" basis. SUMMER PLAYGROUND (PITS) PROGRAM No change proposed in this program. INDOOR POOL Increase coordinator salary 3%. Increase lifeguards and WSI teachers $.25/hour. Includes continuation of an indoor summer swim program 2 hours/day in the afternoon, in lieu of operating an outdoor pool program. Lessons increased $.50. AQUATICS PROGRAM No change in this program. Fee based and self supporting. GENERAL Maintain rink supervision and weeknight open gym program as we have done in the past. SUMMARY EXPENDITURES PAGE Summarizes expenditures by program and by function (eg. staff, transportation, su pp lies, etc.) CD CD ffi 8 8.0 =a;'>oo~ -~:5~aal cc:na.<O-.:t'_al_ .-ONN(\I ~>N~-w~ u.... ... CD :~ - ... '" c '" .. - .. i: a:ooo woo a >- 0 0 d c( <o:t 0 co -J to "Q" a) Q..NNN ~~fJt* ... o o ci C\I M 6 ... ...,.....a:ooo CDG)WOOq m u, >- ci d 0 -cn:5<o:tOal ccna.(Q"Q"cc- -ONNN .!;>(\J~fJttl't u.... u..CIl 0[5 .. >- < ..J a. 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'" Gl 0:: -.: 0:: e u - .. 0 0- .~ . ~ tII is 0:: Gl :!: u; Gl en ~ .~ lii - "0 'c 0 0 <3 "0 - 0 E ., .c ?:' s:: '0 ..: Cl. ::J (3 .. 4: en en 10 III III SUMMARY SHEET OF BUDGET PROJECTION FUND 04 COMMUNITY EDUCATION ORG. UNIT 700 JOINT POWERS DEPARTMENT 105 ADMINISTRATION SOURCE 321 CODE DESCRIPTION BUDGETED ACTUAL PROPOSED FY1997.98 FY1997 FY1998-99 170 Clerical $12,241.47 $12,546.17 $14,000.00 171 Bookkeeper/Data Processing $1 ,000.00 $1,000.00 $0.00 210 Soc. Sec. (.0765) $1,012.97 $1,115.54 $1,071.00 214 PERA (.0448) $593.22 $544.08 $627.20 220 Hospitalization $550.00 $513.n $550.00 230 Life Insurance $50.00 $42.81 $50.00 240 L.T.D. (.0051) $67.53 $48.31 $67.53 260 Dental Insurance $100.00 $0.00 $50.00 329 Postage $1,100.00 $691.57 $700.00 350 Contract Repair $250.00 $98.60 $250.00 66 TraveVConference $500.00 $85.00 $200.00 370 Xerox Copying $500.00 $0.00 $500.00 381 Advertising $25.00 $0.00 $25.00 401 Supplies $400.00 $3n.72 $400.00 421 Fuel $0.00 $89.89 $100.00 422 Electricity $0.00 $0.00 $0.00 423 Telephone $550.00 $550.00 $550.00 530 Equipment $0.00 $188.20 $0.00 899 Miscellaneous $25 00 $46 50 $25 00 TOTAL $18,965.19 $17,938.16 $19,165.73 SUMMARY SHEET OF BUDGET PROJECTION FUND 04 COMMUNITY EDUCATION ORG. UNIT 700 JOINT POWERS DEPARTMENT 555 SENIOR CITIZENS SOURCE 321 CODE DESCRIPTION PROPOSED ACTUAL PROPOSED FY1997-98 FY1997 FY1998-99 107 Coordinator's Salary $22,698.64 $22,840.40 $23,982.42 165 Instructor Salary $1,600.00 $2,271.13 $1,600.00 , '<;5 Dining Site Mgr $5,841.00 $4,949.50 $5,841.00 .06 Outreach Worker $1,416.00 $0.00 $1,416.00 210 Soc. Sec. (.0765) $2,255.11 $1,928.00 $2,512.22 214 PERA (.0448) $1,350.26 $1,129.56 $1,471.21 220 Hospitalization $3,800.00 $3,732.49 $3,800.00 230 Life Insurance $120.00 $109.44 $120.00 240 L.T.D. (.0051) $153.71 $114.20 $153.71 260 Dental Insurance $750.00 $733.14 $750.00 290 Vision Care $150.00 $187.20 $150.00 329 Postage $400.00 $208.35 $400.00 366 Travel/Conference $400.00 $310.43 $400.00 368 Contract Transportation $25.00 $0.00 $25.00 374 Lease/Rental $20,000.00 $17,138.32 $18,000.00 401 Supplies $300.00 $15.98 $300.00 23 Telephone $300.00 $300.00 $300.00 511 Equipment $0.00 $0.00 $0.00 899 Miscellaneous $25 00 $25 00 $25 00 TOTAL $61,584.72 $55,993.14 $61,246.55 Revenue: United Way Allocation $1,600.00 NOTE: Lease terms remain unchanged for FY1998. SUMMARY SHEET OF BUDGET PROJECTION FUND 04 ORG. UNIT 700 . DEPARTMENT 565 SOURCE 326 COMMUNITY EDUCATION JOINT POWERS SPECIAL SERVICES 107 165 166 210 214 220 230 240 260 265 329 366 368 401 423 880 899 Coordinator's Salary Sp. Servo Leaders-United Way(A) Instructors Soc. Sec. (.0765) PERA (.0448) Hospitalization Ufe Insurance L.T.D. (.0051) Dental Insurance Vision Ins. Postage Travel/Conference Contract Transportation Supplies Telephone Admissions Miscellaneous BUDGETED ACTUAL PROPOSED FY 1997-98 FY 1997 FY 1998-99 $10,180.78 $9,466.01 $10,689.82 $2.000.00 $2.652.23 ,$2.000.00 $2,000.00 $2.212.60 '$2.000.00 $1,084.83 $876.72 $l,123.n $635.30 $424.08 $658.10 $1,034.00 $994.43 $1,000.00 $60.00 $29.16 $30.00 $72.32 $47.33 $50.00 $225.00 $195.33 $225.00 $0.00 $0,00 $0.00 $150.00 $348.47 $300.00 $500.00 $148.31 $200.00 $100.00 $697.45 $700.00 $800.00 $n2.26 $800.00 $275.00 $275.00 $275.00 $300.00 $560.00 $300.00 $25 00 $000 $25 00 $19,442.23 $19,699.38 $20,376.69 CODE DESCRIPTION TOTAL A. United Way Allocation: $2,000 B. Special Services State Grant: $6,500 SUMMARY SHEET OF BUDGET PROJECTION FUND 04 COMMUNITY EDUCATION ORG. UNIT 700 JOINT POWERS DEPARTMENT 560 RECREATION SOURCE 321 CODE DESCRIPTION BUDGETED ACTUAL PROPOSED FY1997-98 FY1997 FY1998-99 , 107 Coordinator's Salary $6,525.33 $5,707.50 $6,650.00 165 Staff Salaries $35,196.75 $23,880.59 $35,239.50 166 Instructor's Salary $15,462.00 $12,004.41 $14,518.75 'J Clerical Salary $11,852.71 $7,416.35 $12,000.00 <:10 Social Security (.0765) $2,000.00 $2,849.33 $3,000.00 214 PERA (.0448) $1.200.00 $1,031.59 $1,200.00 220 Hospitalization Insurance $800.00 $709.24 $800.00 230 life Insurance $50.00 $48.28 $50.00 240 L TO Insurance $60.00 $57.18 $60.00 260 Dental Insurance $40.00 $39.36 $40.00 265 Vision Insurance $10.00 $10.05 $10.00 329 Postage $1.000.00 $1,000.00 $1,000.00 366 TraveVTraining $800.00 $367.05 $400.00 368 Contract Tranportation $750.00 $769.83 $750.00 374 Satellite Rentals $2,300.00 $100.00 $2,300.00 381 Contract Printing $4,500.00 $1,912.66 $4,500.00 401 Supplies - Program $850.00 $1,839.46 $1,100.00 i1 Tax $700.00 $557.14 $600.00 870 Refunds $0.00 $100.00 $0.00 880 Admission $750.00 $892.00 $750.00 899 Miscellaneous $410 00 $000 $410 00 TOT ALS: $85,256.79 $61,292.02 $85,378.25 REVENUES: Fees $58,895.00 Rural Contributions $2,300.00 Total: $61,195.00 FUND ORG. UNIT DEP'T. SOURCE OBJECT 166 401 Page 9 DETAIL SHEET 04 700 560 321 COMMUNITY EDUCATION JOINT POWERS RECREATION ATHLETIC CUNICS DESCRIPTION COST COMMENTS: Coach Salaries " Girls Basketball $85.00 All clinics will be operated on a "lee base sell supporting basis'. . Boys Wrestling . Volleyball Camp . Tennis Camps . Gymnastics Camp . Goll Clinic $300.00 $175.00 $900.00 $1,500.00 $150.00 $3,110.00 Supplies $150.00 TOTAL: $3,260.CO ------------------------------------------------------------------------------------------- REVENUE: Camp/Clinic lees: $4,200.00 Page 11 DETAIL SHEET FUND 04 ORG. UNIT 700 DEP'T. 560 SOURCE 321 COMMUNITY EDUCATION JOINT POWERS RECREATION ~UMMER PLAYGROUND PROGRAMS OBJECT DESCRIPTION COST COMMENTS: 107 Coord ina to r/S uperviso r $2,600.00 165 Playground Leaders $10,440.00 6 hrslday x 40 days = 240 hrs $8.50/hr x 240 hrs = $2,040 x 3 leader $6.00/hr x 240 hrs = $1,440 x 3 leader 368 Transportation $750.00 6 field trips x $100 = $600 Grand Finale Picnic = $150 401 Supplies $500.00 880 Admissions $750.00 6 trips @ $125 = $750 899 Youth Leadership Plan $50.00 TOTAL: $15,090.00 -------------------------------------------------------------------------------------- REVENUES: . Rural Contributions $2,300.00 4 communities x $575 = $2,300 Hampton, Vermillion, 2 days @ Denmark . Field Trips $1,920.00 40 students x $8Itrip = $320 $320/trip x 6 trips = $1,920 TOTAL: $4,220.00 FUND ORG. UNIT DEP'T. SOURCE OBJECT 107 165 166 401 861 DETAIL SHEET 04 700 560 321 COMMUNITY EDUCATION JOINT POWERS RECREATION INDOOR POOL DESCRIPTION .COST COMMENTS: Coordinator Salaries SCHOOL OPEN SWIM $4,050.00 3% increase $420.00 $135.00 Sept. 15 . Apr. 30 - 32 days 32 days x 1.5 hrs/day - 48 hrs 1 Supv. @ $8.75Ihr x 48 hrs 1 Guard @ $7.50/hr x 48 hrs Saturdays Open Swim: Oct. 1 . Apr. 18 = 24 days 24 days x 2 hrs/day - 48 hrs 1 Supv. @ $8.75Ihr x 48 hrs 1 Guanl @ $7.501hr x 48 hrs $420.00 $360.00 Summer Open Swim: June 15. August 15 (60 days) 2 hrslday x 60 days = 120 hours x 4 guards 3 ~s @$7.501hr x 1211 hrs 1 Supervisor @ $9.ool1lr X 120 hrs 1 Locker Att8ndant 0 $6Ihr x120 hrs 10 Splash PartiesJyr X 1.5 hrs - 15hrs 1 Supv. 41 $9.00Ihr X 15 hrs 1 Guard 0 $7.501hr X 15 hrs 1 Supv. 0 $9.00 X 3 hIS/day x12 days 2 Guards tI $7.5OIhr x 3 hrslday X 12 days 1 Locker al1endant " $6"'r X 3hrslday X 12 days $2,700.00 $1.080.00 $720.00 Splash parties $135.00 $112.50 $324.00 $540.00 $216.00 Sunday Family Swim Instruction Saturdays 3hrslday X 8days/qlr X 3 qtrs-72 hrs + 3hrs prep 3hrs prep - 75 hours 75 hrslinstructor X 3 ill$lnIctors X $8.75Ihr Locker attendant 75 hrs x $6.00lhr $1.968.75 $450.00 Summer $5.740.00 4hrs/day X IOdays = 40hrs/session X 4 160hrs + 4 hours prep - 164hrs each 164hrs x $8.75Ihr X 4 Instructors In -service WorKshop Supplies Sales Tax $384.00 $300.00 5600 00 $20,655.25 4hrs/staff X 12 staff - 48 hrs X $8.00thr TOTAL: REVENUE: -----..-----------------------------------------------------------------------------------------------------. $21.115.00 Saturday: 9 students/section per hour x $22.50 = $202.5O/section 6 sections/qtr x 3 qtrs = 18 sections x $202.50 - $3,645 Summer: 9 students/section per hour x $22.50Ihr - $202.50:section 4 sections/hr x 4 hrs/day x 4 summer sessions - $12.960 Open Swim: $1.750.00 School Year Program Open SWim: $2.000.00 Summer Program Family Swim: $360.00 Family Weekend Swim Splash. Party 10 parties @ $40 each = $400 NOTE: Instructional swim tees Increased to $22.501se..lon. ($22/sesslon last year) NOTE: Includes an indoor summer open swim program 2 hours/day x 60 days. FUND ORG. UNIT DEP'T. SOURCE OBJECT 166 401 DETAIL SHEET Page 13 04 700 560 321 COMMUNITY EDUCATION JOINT POWERS RECREATION AQUATICS PROGRAM DESCRIPTION COST COMMENTS: Instructor Salaries . Lap Swim (2 quarters) $216.00 12hrslqtr x $9.00/hr = $108.0~ $108/qtr x 2 qtrs = $216' . Special Ed. Swim $800.00 1hr/day x 10dayslsession = 10 hrs 10hrs x $8/hr = $801instructor 5 instructors x $80 each = $400/qtr $400/qtr x 2 qtrs = $800 . Aquacise/Aquajog $336.00 8 hrslsession 8hrslsession x $141hr = $1121qtr $1121qtr x 3 qtr = $336 . Toddler Swim (Fall, Winter Spring) $525.00 1I2hr per day x 5 days = 2.5hrs/session 5 secJqtr x 2.5hrs = 12.5 hrslqtr 12.5 hrs/qtr x $14/hr = $175/qtr $1751qtr x 3 qtrs = $525 . Toddler Swim (Summer) $630.00 1/2 per day x 5 days = 2.5hrslsession $14/hr x 2.5hrs = $351section $35/section x 18 sections = $630 . Adult Lessons $135.00 $14/hr x 10 hrs/qtr = $140 . Jr. Olympics $224.00 32 hrs x $7/hr = $224 Supplies $50.00 Supplies for Jr. Olympics TOTAL: $2,916.00 ------------------------------------------------------------------------------------------ REVENUE: FEES $3,050.00 Lap Swim: Spec. Ed Swim: Aquacize: Toddler Swim: Adult Lessons: $200 $800 $550 $1,300 $200 FUND ORG. UNIT DEP'T. SOURCE OBJECT 165 374 401 899 DETAIL SHEET 04 700 560 321 COMMUNITY EDUCATION JOINT POWERS RECREATION GENERAL ra,.,c::: .... DESCRIPTION COST COMMENTS: Salaries: . Rink Attendants $14,625.00 Dec. 15 - Feb. 15 (60 days) 375hrs/rink x 6 rinks = 2,250 hrs $6.50/hr x 2,250 hrs = $14,625 Open Gym Fees: . Open Gym Supervisor Monday evenings Tuesday evenings Thursday evenings Saturdays $336.00 $336.00 $336.00 $420.00 . Family Open Gym 12 Weekend Days $432.00 $216.00 $720.00 $216.00 16 days x 3 hrs/day x$7/hr 16 days x 3 hrs/day x$7/hr 16 days x 3 hrs/day x$7/hr 20 days x 3 hrs/day x$7/hr Subtotal: $1.428 1 Supervisor @ $12/hr x 3 hrs/day x 12 days 1 Assistant @ $6Ihr x 3 hrs x 12 days 1 Custodian @ $201hr x 3 hrs x 12 days 1 Locker Attendant @ $6Ihr x 3hrslday x 12 days Subtotal for gym supervision: $3,012 Annual Compliance Dinner $360.00 20 people x $18 = $360 REVENUE: --------------------------------------------------------------------------------------------- Satellite Rentals $2,300.00 Supplies $100.00 TOTAL: $20,397.00 Open Gyms $1,750.00 Family DaYl $720.00 20 Families/day x $3Ifamily x 12 days 0 0 0 0 0 ii~ 0 ;0 0 q 0 0 0 0 q ;0 q 0 ci ui ci ci II) ici II) W 0 '" ~ II) ... II) '.. (l) In; :J "!. "'- 0_ ... ~ i- ~ .... .... ~ '" '" :tD ~ -. Z ..J .... .... 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N ... .. ...\0 .... ... . 010 .....:0 T \ I u _I g\ J~\ !I .. :;: III ., .. ~ il ... :l I ., Iii '0 C 01 ii . , .c ii: .. - I..j - 0 !I ~l ., 0 et c.. .. ~ ..J ~ ! E: ~ u ~ ~>l ! .1 .. o,;j C ~I II - .., !~i E u 0 C 'CI 0 6-l ~I .. ., D.l . :l .. . O' :l I'" '0 ... o!Jll ~ ;; '0 ~ I .. ~ =i . ,c.., III U, ,Ill E <I III III 1 t- et CI COMMUNITY fVUCATIONIRECREATION JOINT POWERS STEERING COMMITTEE STRATEGIC PLANNING SESSION: SATURDAY, JANUARY 11, 1997 SUMMARY 1. WELCOME & INTRODUCTIONS Paul Hicks welcomed the Steering Comrnittee and served as the facilitator for the meeting. The purpose of the meeting was to have a frank and honest discussion about the Joint Powers program and how we can continue to work collaboratively together to better serve the needs of the school and community. 2. REVIEW OF JOINT POWERS AGREEMENT Don Kramlinger distributed the current "Joint Powers Agreement" and reviewed it with the group. After some discussion it was recornmended that we'revise the agreernent and clarify the issue of capital improvements at our January 24th meeting. 4. REVIEW PUBLIC OFFICIALS PROGRAM SURVEY Don Kramlinger reviewed the survey that was administered to the public officials last spring to determine their level of awareness and to identify what areas needed to be strengthened. The committee divided into two groups and addressed the following: . What programs and/or activities should we be offering or providing that we currently are not providing in the community? Results included: A. Conduct a survey of senior citizens to determine interest in various senior athletic programs (eg. senior softball, etc.) B. Assess feasibility of initiating an intramurals program for gr. 6 - 12 and for young adults (eg. volleyball, hockey, basketball, touch football, broomball, ban dee, etc.) C. How could the additional sheet of ice be used for intramurals? D. Adult Flag Football E. Couples softballlkittenball - possibly family softball? F. Family Recreation: . Open gyms & Swims for the family on weekends . Need to establish a reliable schedule for open gyms and cornmunicate this to the public. G. Use of gyms during school breaks for youth open gym programs H. Need a commitment to establishing and maintaining a consistent open gym schedule. 1. Expand arts & cultural programs (eg. community theater) or find out what is available in the community. 5. STATUS REPORTS ON: A. ICE ARENA - Marty McNamara updated the committee on the status of the ice arena. The Hockey Boosters will be meeting with the city council in later January or early February to begin the final planning stages for building the second sheet of ice. The city council will be hiring an architect to draw up specifications and to "firm" up the price for construction. B. OUTDOOR POOL INITIATIVE - Marty McNamara shared with the committee the status of the outdoor pool initiative involving several community members and members from the city council. Paul Hicks has met with the group and shared his position that the outdoor pool should be primarily a recreational facility and not a competitive swimming facility. This was the consensus of the steering committee. C. SECONDARY SCHOOL NEEDS - Wayne Haugen discussed the need for additional secondary space for the school district. The school board will be conducting an "excess levy referendum" next November. This would be to maintain the current excess levy for operating purposes. The school board is considering conducting a bond issue to build a new secondary school either in spring of 1998 or the fall of 1998. The decision has not yet been made regarding building a new middle school or a new high school. 5. REVIEW OF 5 YEAR CAPITAL OUTLAY PLAN AND 1992 NEEDS ASSESSMENT Marty McNamara reviewed the 5 year capital outlay plan and priorities along with a 1992 Needs Assessment collaboratively conducted with Regina Medical Center, the City of Hastings and School District 200. The group divided into two groups to discuss: "What should are priorities be in terms of cooperative capital development projects between the city and school district? Results of our discussion included: A. Revise the Joint Powers agreement to clarify sponsor costs B. Upon completion of the capital project, on going maintenance should be the responsibility of the "owning unit of government" C. Eliminate the multipurpose facilities (4 hockey rinks with permanent shelters built - one per ward) D. Elirninate lighting one softball field at the Senior High. Dick Cragg felt that HYAA can effectively schedule the girls fastpitch program now that they can use Wilson Park for the younger (under 12) girls program; E. Eliminate curb and gutter at Vets Park F. Prioritize baseball & soccer fields (staff submit to Steering Committee) G. Use recreational rinks around the community and eliminate the hockey rinks for various community sites (except Pioneer and Kennedy) H. Hockey Boosters to maintain the two outdoor hockey rinks at the arena I. Maintenance- continue and expand sharing of equipment and personnel J. Consider cost sharing of a maintenance person during the surnmer to help with field maintenance of both city and school facilities 6. REVIEW COMMUNITY CENTER REPORT Don Kramlinger briefly reviewed the 1994 Community Center report. . Discussion: What level of participation could the city and school district collaborate on developing a community center? A. The school district should retain responsibility for maintaining this facility when it comes into existence. B. We should continue to equally cost share on program development costs (eg. recreation programs, senior citizens programs, special services programs). If an outdoor pool is built or the existing is remodeled we would continue to operate the facility as we have in the past. 7. SUMMARIZE EVENTS OF THE DAY Paul Hicks summarized the events of the day and informed the group a written report will be prepared and distributed at our next meeting. Paul thanked everyone for participating. VI - 11 MEMORANDUM TO: Mayor Wemer and City Council FROM: Matthew Weiland, Zoning Administrator DATE: 4/30/98 SUBJECT: 1st Reading/Order Public Hearing. Rezone Wallin 7th Addition (AG Agriculture District to R-t Low Density Residence) The Wallin Partnership is requesting that the property proposed to be platted as Wallin 7th Addition (18.18 acres) be rezoned from AG Agriculture District to R-I Single Family Residence. The proposed zoning is consistent with the property's Comprehensive Land Use designation: U-I Urban residentiall. This is the first public hearing held to consider this rezoning. Attached with this memo is a copy of an ordinance which would cause the rewning of the property as requested. Background Information: 1. Comprehensive Plan: The property is currently guided U-I Urban Residential. The R-l Low Density Residence Zoning District is appropriate for this land use classification. 2. Zoning: The subject property is currently zoned AG (Agriculture). The applicant has requested to rezone the property to R-I Low Density Residence. The property to the North, East, and South is currently zoned R-1 Low Density Residence. The property to the West is zoned AG Agriculture and is currently undeveloped. 3. Preliminary Plat: A preliminary plat was approved by the City in August 1996, which included the Wallin 7th Addition Plat: 4. Existing Conditions: The subject property is currently undeveloped. 5. Proposed Conditions: The proposed plat for Wallin 7th Addition would subdivide the property into 29 single family home lots. 6. Final Plat: City Council approved the Wallin 7th Addition final Plat on April 20th, 1998 subject to many conditions including the rewning of the property. Planning Commission recommended approval of this rezone at their April 27th, 1998 Planning Commission Meeting. Action Roouested: Order Public Hearing for May 18th, 1998 Motion to recommend approval of an ordinance to rezone Wallin 7th. Addition from AG Agriculture to R-l Single Family Residence. cc: Wallin Partnership -'..: ORDINANCE NO. . SECOND SERIES AN ORDINANCE OF THE CITY OF HASTINGS, MINNESOTA AMENDING SECTION 10.01, SUBDIVISION 1 OF THE CITY CODE HAVING TO DO WITH: OFFICIAL ZONING MAP BE IT ORDAINED by the City Council of the City of Hastings as follows: Subdivision 1. The following described properties are hereby zoned from AG A:.griculture to R-1 Single Family Residence. All that part of Section 32, Township 115, Range 17, Dakota County. Minnesota described as follows: Beginning at the northeast comer of the Southwest Quarter of said Section 32, thence on an assumed bearing of South 00 degrees 02 minutes 01 seconds East, along the east line of said Southwest Quarter of Section 32. a distance of 533.89 feet to the northerly right of way line of Northridge Drive as delineated and dedicated on WALLIN 41H ADDITION, according to the recorded plat thereof, said Dakota County; thence North 88 degrees 49 minutes 11 seconds West, along said northerly right of way line, a distance of 130.08 feet; thence westerly, continuing along said northerly right of way line, a distance of 263.53 feet, along a tangential curve, concave to the north, having a central angle of 16 degrees 22 minutes 17 seconds and a radius of 922.29 feet to the westerly right of way line of said N orthridge Drive; thence South 03 degrees 51 minutes 06 seconds West, along said westerly right of way line. a distance of 67.80 feet to a northwesterly line of Lot 7, Block 1, said WALLIN 41H ADDITION; thence South 16 degrees 37 minutes 15 seconds West, along said northwesterly line of Lot 7 a distance of37.13 feet to a northwesterly line of Outlot A, said WALLIN 41H ADDITION; thence South 40 degrees 47 minutes 06 seconds West, along said northwesterly line of Outlot A, a distance of 202.83 feet, to a northwesterly line of Outlot A; thence South 46 degrees 21 minutes 38 seconds West, along said northwesterly line of Outlot A, a distance of 114.22 feet to a westerly line of said Outlot A; thence North 66 degrees 12 minutes 12 seconds West, a distance of 220.76 feet; thence North 31 degrees 08 minutes 00 seconds West, a distance of 152.45 feet; thence North 19 degrees 18 minutes 28 seconds East, a distance of 154.04 feet; thence North 44 degrees 36 minutes 03 seconds West, a distance of 175.86 feet; thence North 07 degrees 02 minutes 55 seconds East, a distance of 12.75 feet; thence North 44 degrees 59 minutes 06 seconds East. a distance of 129.13 feet; thence North 39 degrees 13 minutes 09 seconds West, a distance of 88.39 feet; thence northwesterly, a distance of 243.72 feet. along a tangential curve concave to the northeast having a central angle of 22 degrees 03 minutes 36 minutes and a mdius of 633.00 feet; thence South 72 degrees 44 minutes 23 seconds West, not tangent to said curve. a distance of 179.24 feet; thence North 16 degrees 52 minutes 01 seconds West, a distance of 134.85 feet to the southerly line of Outlot A, W ALLINS1H ADDITION, according to recorded plat thereof, said Dakota County; thence North 81 degrees 52 minutes 18 seconds East, along said southerly line of Outlot A, a distance of 32.81 feet, to the easterly line of said Outlot A; thence North 02 degrees 29 minutes 38 seconds West, along said easterly line of Outlot A, a distance of 138.65 feet to the southerly line of Lot 9, Block 1, said WALLIN 51H ADDITION; thence North 70 degrees 41 minutes 54 seconds East, along said southerly line and its northeasterly extension, a distance of 149.18 feet to the southeasterly comer of Lot 10, Block 1, said WALLIN 51H ADDITION; thence North 82 degrees 07 minutes 48 seconds East, along the south line of Northridge Drive as delineated and dedicated on said WALLIN 51H ADDITION, a distance of 66.05 feet to the southwesterly comer of Lot 10, Block 3, said WALLIN 51H ADDITION; thence North 75 degrees 05 minutes 19 seconds East, along the southerly lines of Lots 9 and 10, Block 3, said WALLIN 51H ADDITION, a distance of 229.95 feet to the southwesterly comer of Lot 8, Block 3, said WALLIN 51H ADDITION; thence north 89 degrees 58 minutes 32 seconds East, along the south line of said Lot 8, a distance of 150.02 feet to the west line of the East Half of the East Half of the Northwest Quarter of said Section 32; thence South 00 degrees 01 minutes 28 seconds East, along said west line, a distance of 374.61 feet to the north line of said Southwest Quarter of Section 32; thence South 88 degrees 46 minutes 30 seconds East, along said north line of the Southwest Quarter of Section 32, a distance of 655.40 feet to the point of beginning. ADOPTED BY THE CITY COUNCIL TIllS 18th DAY OF APRIL, 1998. Michael D. Werner, Mayor A ITEST: Joyce Hottinger, City Clerk -<.: LANO USE A~PLXC~TION CITY OF HASTINGS SOI>T(.,J e.fZ~/^ I..L "N .5 1}- ~Of'" 0"-' At..ll) Address of Propert.y Involved: ,"'o~ <01- wes,,-. (If%. ,,vALI.../1\.l ~-A'Cl:>IT"e>N Legal Description of property Involved: WP.Ll'~ 77l:- ,A-OP/TIOtoJ Official Use Only Applicant:. Date I<ec'd 'L7VANlS: W~L!-' N, ~rl."''- PAR.T"N.!a. Naome WAI..L.(N WMIT"E.'D 'PATaT,.....IZ$t'tI? File No. Address ~73~ WI!S"'~T'E. f<.t!:>j.:r> (\I\I'~ Ns.. T't>N E<^" . M fool. S 5 .31./-5" fee Paid '1'elephone q33-1~~' Rec'd by Ordinance No. Owner (If different. frOJll Applicant): Section: NUe: Address: Telephone: Request: e2<<;#) RezonQ; TO 1<::-1 COlIIp. Plan Amend: Special Use: . e/OOyt;....,I'~~) Subdivision: F J'tJAL. pLAT P-1"""'PRe>\IAL. Site Plan: Va.cation: Variance: other: - Description or Request (include site plan, S\1l:'VII!lY I andjQr plat it. _ applicable): tb,()Of.Sr FU<lAI-"PLAT ....'PPrfDvAL- CEfEJ:.,K,.. NQ.I'-OS,ArrAetfU) F~ 100- r2'e&.ub':sr TZI."ei>N&. '(b i<-, - c.~~ NCl. 16a9 A-rrAGHLD FdR! 2.50~ "')>~ W"'''6. l!>UN Fu~cjlf.f.J) ~ -pI l!)1J1.~(Z., b./6-il\U..!.(z'(Nd-. rtL~r C.O#J~IX>!AATlCW OF "r"+,.s A?pt.i(IIn'tW..:&y Tt-l.S. ?LANNU.tG- eOMM-, ss (IOU ON A'Pr.!IL. ,~. "'iff ANt> 1!M..f "T1+l, C.l~"'" GOVlVC-It.. ON 'APR:.'L '2.0,''''19 IF 'Po sS/eL.€. PAID AI'Rl 0 1996 . ~ -;<, 'JIrIIL sigt1atu:r~ of 1\J:lplieant rA.lAW.1 K. ~ si9n~ture or OWner ~p~ ~ P~4.:r 3-),7 -9g Date 3-;).. 7 -911 Date . CITY. Of HAST!~GS ...c 0r- +-' I f'.. CJ) 0:: :a c C 0 ',~ -- 0 'l!l - ........ - N '6 ~ CJ) (..!:} S 0:: <( r t liiliilic~~~:::~333~!~~;Zi a[j~.. om III I I~ I, ~ z*oo Si: v CI) LL o o o '<t' o o o N o L~ 1 1----' ____-- .__L_ o o o N ---------------~- --1 r \ I APR-20-98 MON 10: 16 PM .3:' if t' ., . ,iJ,lCHANGE /f ORDER I AM DOWMllNr Ol"', PROJECT: Hastings Cl vic Arena (name, ~\.kkcss) Hastinga, Minnesota SWANSONS FAX 110. 612 437 2112 P. OWNl!R Al\ClIlTr.CT CON'I'RACTOII YIl!LU OTIII;R o o [J o n VI - 13 TO CONTRACI'Oft: (name, adtlrefis) Graus Contracting 360 Highway 61 North Hastinga, Minnesota 55033 (:IIANGE OROER NUMOER, DATI!: April 16, 1998 AHCHITEC'!"S I'HOJI!CT NO: CONTRACT DATE: June 26. 1997 CONTIlACT FOIt: /116 Electrical one The COl)tract Is changed ~H follows: St~b out pipe for future lights Wire urinal sensors Add receptacles in office area and re~ire ~ergency lights in existing rink $124.00 Add two receptacles in concesllion area $7h.OO, Add phone outlet in office & venq;ingarea$25l:00 Install conc'tui.t f6r future canopy wiring $57.00 Install neW' ground iTire for 5erv ic:e $713.00 Wire exit light in ex:jlltin~ rink $180.00 Add three rece~taclea in concession area $174.00 Extend condllits for scorers table and scoreboard Conceal conduit in concession area $58.00 $42'7.00 $1585.00 $440.00 :Z/i1 Not vlllld until signed by the Owner, Architeot ~lOd Contrilclor. 'rhe orlgJnaJ (Conlracl sUm)(Gua:dIlICCU MlIXi.lIum Price) "'Wi. . . , . . , . . . . . . , . . . . , . ... . .. 87.700.00 Nel change by prcYIOU6ly lIulho""c<l Changc Order. . . . . . . . . . . . . . . . . . . . . . . . . . J -0- 'rhc(Contrllct Swn) (Guarantc:<:d Maximum Price) prior 10 IhiS Change Order WII~. . . . . . . . . .. 87.700.00 The (COnLr.tCI Sum) (GuaralllC<.'d Maximum ('rice) will Ix: (;'K""",,,<I) (dccreUH<:<.I) (unchansed) hy ,hls Change Order ill the amount or. , . . . . . . . . . , . , . . . . . . . .ADD. . .. 4,083.00 The ncw (Conlract Sum) (GU:WlltlcCtl Maximum!'rl,;c) indudhllllhk~ ~:h.ngc Onler will he .. J 91,783.00 'nlC CUlIUa,! TIme wlll Ix: (illcl'e1l5cd)(dCCl'c;~~cll) (ullchmlllcd) hy The tlale ur Sub$tantllll Completion lIS uf tlte 1I,nc of IhL~ Change Order theref..fc L. ( -0-) "'I~'~. NOTI!. Thb; iiUllUl);1CY dl'e1i O(}! leflect <.:h;.tll~"lt; Ii' whe Ctlnlr~IL1 ~tIll\, lAmlnll'( TU\IC: or (_~U;n;U1U,:nl Mil~IlI1lUH Jilin: whh:h hu\"(; hc..T11 au,lh,..i~cd II~' Conli~nJ(..1iun Cllan~ 1)IR"(.'livc:: I~~~ ;41,LLF/L E'LCLr~I~/of:vt:. AHClIITI!CT 'd- /' CON'I'UAGr<lIl 1(1 i(/i/lf!{f; ,"J i~i1L/r __H.tJS"/"'/1I1 H, 11M. ::'~~~~~~i;t:.-4 >>J:I~ff DI.1ll L-j1:J-t?/ ,:;'rt' I)hT!; M ,;l../] / l'If '. OWNIHl At.hlr(.~ II\' DATE rnm . CAUTION: You should sign IlIn original AlA docu!nenl which 11118 Ihls allullon printed In red. An orlglnalllssurea thai changes will not be obacured 8S may ooour when docutnenls lire reproduced, ~A DOCUMENT G701 . cl1ANGI! IlMI)I!R . ,."', AIlITION . AlA. . ~>l"A' . 'l'1II! AMIlRI\:AN INSTI1'IITP. OF ARCIIlTF.(;T5, 11~' NEW YClRK AVF.., NW.. WASItINOH'N, 1).<:_ I"Xl(, 0701-1987 WARnltlO, Unll..""ed ph<>loo"l'l'lnO vlol.I" U. 9. c.py,lghllllWO .nd I. .Ublt.,1D lego' pronoullon. VI - 14 RESOLUT ION NO_ CITY OF HASTINGS, MINNESOTA WHERE~S, approximately seventy (70) bicycles or major component parts thereof, have lawfully come into the possession of the City in the course of its municipal operations and remain unclaimed by the owners thereof and have been in the possession of the City for at least sixty (60) days; and , , ' WHEREAS, no preliminary notice need same because of the lack of identity respective owners of said bicycles, and be given with regard to or whereabouts of the WHEREAS, it is in the best interest said unclaimed and abandoned bicycles storage costs and the like therein; of the City to dispose of so as to avoid further NOW, THEREFORE, in accordance with Hastings City Code Section 2.63, Subd. 2, be it, it hereby is, RESOLVED: That the said approximate 70 bicycles being held in the possession of the Hastings Police Department be, and the same hereby are, declared to be abandoned property, having lawfully come into the possession of the City in the course of its municipal operation and having remained unclaimed by the owner and having been in the possession of the City for at least sixty (60) days. BE IT FURTHER RESOLVED: That the City Administrator be, and hereby is, directed to publish a notice of this resolution together with the names, if known, and the addresses, if known, of prior owners and holders thereof. BE IT FURTHER RESOLVED: That said approximate 70 bicycles be sold at public auction to the highest bidder in accordance with the terms and conditions as in the notice hereinafter set fourth, which notice shall be published together with the text of this resolution: RESOLUTION NO. Page 2 NOTICE OF PUBLIC AUCTION OF ABANDONED PROPERTY NOTICE IS HEREBY GIVEN that the City of Hastings shall sell at public auction, to the highest bidder, approximately 70 bicycles that have come into its hands and constitute abandoned property under Hastings City Code Section 2.63, Subd. 2. Public Auction to be held Tuesday, Ma~ 19, 1998, beginning at 5:30 p.m. at the Hastings Parks Gara~e, 910 West 10th Street, Hastings, MN. BE IT FURTHER RESOLVED: That Hastings Auction Service be employed to conduct the sale aforesaid receiving therefore a commission of fifteen percent (15%) of the gross sale proceeds of said abandoned property. BE IT FURTHER RESOLVED: That the foregoing Notice be published one time at least two weeks prior to the sale date aforesaid in the legal newspaper of the City. BE IT FURTHER RESOLVED: That all proceeds from the foregoing sale, after payment of all expenses related thereto be credited to the fund of the Hastings Police Department. The foregoing Resolution and seconded by Councilman as follows: was duly moved by Councilman and a vote had thereon CITY OF HASTINGS .: By Michael Werner Mayor ATTEST: --,.';:-"." City Clerk MISC\98AUCTION.RES VI-15 MEMORANDUM TO: Mayor Werner and City Council FROM: Matt Weiland, Zoning Administrator DATE: 4/30/98 SUBJECT: Order Public Hearing. Request to vacate part of Barker ST Mr. Kenneth Macheska and Mr. Emmett Plan have submitted an application and a petition to the City Of Hastings requesting the vacation of part of Barker St. They are requesting this vacation for many reasons. The main reason is that the road has always been an unimproved city street and they would like to add property to their sites for future site development. If the City Council decides to vacate this road a public hearing could be set for May 18th, 1998. The applicants should be responsible for all recording fees required by Dakota County. Included with this memo is a Resolution referencing this action and a site location map. Recommended Action: Motion to approve A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HASTINGS VACATING THE BARKER ST ROW NORTH OF 3RD ST E BETWEEN LOT 1, BLOCK 3 AND LOT 4, BLOCK 4, BARKERS ADDmON cc: Kenneth Macheska Emmett Plan April 4, 1998 Mr. Tom Montgomery I attended the first Meeting of the East Hastings Road Improvement, Storm Sewer & Gutter,etc; I asked about vacating Barker Street between Mr. E. Plans property and my property, at that time you had said we need to make a request in writing and it would be done as part of the improvement project. At this time we are requesting vacating Barker Street North End between our properties. Thank You Emmett Plan 1102 E. 1st Street &u-p;-~ -<-' I j I ~ f: ca m c o .- .. ca u ca > ~ z*oo ~ c:: o +:; ro () o .____- ...J/- Q) - en a. ..c:: V} CL c: <r>..c:: 0 g> V} -.;::; -- -0 ro ~ -0 ro ~ 8ii&~ I N II :-ll~ .. I~ , if ~ II1!;g.'<D.; , ... 8 T I -0 Z:; I .; ~ I ' z;'; I .. ~ ~ i 'Illi ~li I L ~___ ----" -~ .1 VI-16 Memo i To: Mayor Werner and City Councilmembers From: Joyce P. Hottinger, Administrative Assistant/City Clerk Date: April 30, 1998 Re: Old Mill Pawn Shop License Renewal Application Council Action Requested: ~ Approve a pawn shop license renewal for Old Mill Pawn, contingent upon: ( 1) Receipt of all necessary paperwork (2) Receipt of required license fees (3) A successful background check from the Police Department. Background: Staff has been notified by Old Mill Pawn will be submitting their renewal application paperwork on May 4, 1998. Upon receipt, Staffwill forward the necessary papers to the Police Department for a background check. Old Mill Pawn has ben advised that if anything of concern arises from the background check that the Council will address the license renewal issue again. Old Mill Pawn will pay their license renewal fees on May 15, 1998, prior to the license expiration date of May 16, 1998. If you have any questions, please contact me. Attachments: None VII - 1 MEMO To: From: Subject: Date: Honorable Mayor and City Council Members Tom Montgomery Award Contract, 1998 Improvement Program May 1, 1998 Bids for the 1998 Improvement Program were opened on Thursday, April 30th. The low bidder was Richard Knutson, Inc., with a bid that was approximately 20% below the estimated construction cost. Enclosed for Council consideration is a resolution awarding a contract to Richard Knutson, Inc. for the 1998 Improvement Program. CITY OF HASTINGS DAKOTA COUNTY, MINNESOTA Resolution No. RESOLUTION RECEIVING BIDS AND A WARDING CONTRACT FOR THE 1998 STREET AND UTILITY IMPROVEMENT PROGRAM WHEREAS, pursuant to an advertisement for bids for the 1998 Street and Utility Improvement Program, bids were opened on April 30, 1998 and tabulated according to law, and the following bids were received; BIDDER BID AMOUNT Richard Knutson, Inc. $1,678,262.97 RH. Heselton $1,740,191.30 Arcon Construction $1,815,731.07 Northdale Construction $1,830,122.70 S.R. Wedema $1,923,585.30 Barbarossa & Sons $1,955,070.70 WHEREAS, it appears than Richard Knutson, Inc. is the lowest responsible bidder; NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HASTINGS AS FOLLOWS; that the Clerk and Mayor are hereby authorized and directed to enter into a contract with Richard Knutson, Inc. in the amount of $1,678,262.97 for the 1998 Street and Utility Improvement Program. ADOPTED BY THE CITY COUNCIL OF HASTINGS, MINNESOTA, THIS 4TH DAY OF MAY, 1998. Ayes: Nays: ATTEST: Michael D. Werner, Mayor Joyce Hottinger, City Clerk SEAL VIII-B-1 MEMORANDUM TO: Mayor Werner and City Council FROM: Matthew Weiland, Zoning Administrator DATE: 4/30/98 SUBJECT: Final Plat - Sunset West Phase 2 Lawrence Construction is requesting approval of a final plat named Sunset West Phase 2. This plat involves the development of 38 single family homes. Attached to this memo is a land use application, the final plat, and a site location map. Background Information: 1. Zoning: R-3 Medium Density Residence 2. Comvrehensive Plan Designation: U-I Urban Residential. Single Family homes are a consistent use with this Comprehensive Plan designation. 3. Existing Conditions: The subject property is currently undeveloped. 4. Proposed Conditions: The submitted plans shows 38 Single Family Home lots. 5. Preliminary Plat: The property located within Sunset West Phase 2 was platted as Outlot B in the Sunset West Preliminary plat approved by the City Council on April 4th, 1994 The Final plat is consistent with the preliminary plat, which allowed for single family homes. 6. Adiacent Properties: The property to the South is being developed with single family homes and twin homes as part of the Sunset West Phase I Addition. The property to the North is currently undeveloped and is outside of the City Limits. The property to the west is still undeveloped and is currently outside of the City's MUSA line. 7. Public Land Dedication: The developer is meeting park land dedication through a Development Agreement with Sunset West Phase 1 in which the Developer shall pay $850 per unit at the time of building permit issuance. 8. Interceptor Sewer Charges: The applicant will be required to pay an interceptor sewer charge of $290.00 per single family lot. 9. Grading. Streets. and Utilities: City Staff and the Public Works Division have reviewed the submitted plans and have approved them. 10. Trees: The developer shall plant one "boulevard" tree and one front yard tree per lot. These trees shall be at least two inches in diameter at the base and the species of the tree should be on the list of approved trees Created by the city Forester. This requirement is consistent with what the city has been requiring in other areas. Planning Commission recommended approval of this final plat at their April 27th, 1998 Planning Commission Meeting. Action Reauested: A motion to recommend approval of the final plat and site plan subject to the following conditions 1. The final plat hard shells must be consistent with the approved final plat. 2. The developer shall pay $11,020.00 in interceptor sewer charges prior to the City signing any final plat. 3. The Developer shall pay $850.00 per unit at the time of building permit issuance, in order to meet park land dedication requirements.. 4. The developer shall plant one "boulevard" tree and one front yard tree per lot. These trees shall be at least two inches in diameter at the base and the species of the tree should be on the list of approved trees Created by the city Forester. This requirement is consistent with what the city has been requiring in other areas. An escrow is required for any unplanted trees before occupancy of any units without trees is allowed. _,,"_0 cc: Lawrence Construction LAND USE ~PPLICATION hdcl1:"eS5 oJ: !;Oropcr\;.y CITY OF H1\8TTNG8 Xuvo:Lv",d: S\A.-V\S-{X WL-s,f Le9al Description of Property Involved: O\J-/t'~O\- Q. 2rvu'\0 West Official Use Only Appl~can~: ~ n II I. . _ I. _ L . t Name vcuA L~ (~\.If' A.. l/UYu,.1YUCTI m lJ.). Address I -:s \ 1 5:;.') lV~ ~~tF get }-tlS--hV~') ,A;VJ (7;1)-;3 Telephone ~-L?Lo! \ P...t:Q tu......,rl File No. Fee paid' Rec'd by Ordinance No. section: Name: different from Applicant): 9 C\.M. i t flli),{,\/vt..i. ~ ~ Owner (If Address: Telephone: Request: Rezone: Compo Plan Amend: Special Use: Subdivision:, )( site Plan:K Vacation: Variance: other: Description of Requ0st (include site plah, survey, and/or plat if applicable) ; ~eFs+ ~-pnn/a.J ~ hnJ flaX for 3B 2J'tAcjP4J ~ his ~ ~:xJ-~+ I1w.kd--__ ., --. / ~/~"[h3/qf> Signature/ei- APplicant Date / Signature of Owner Date .. OJ -l~." ~..."'9.,..... ,,!. ~ ~ - ;~!'~ niL:>,. .. \~" ~ ~~~ I 'ifJ~~ :~1blllf1 ~ ;,it: I116qJV~J . ...i ,! , ~~', ~ ~ #'/ i- i"", L:5 ~I _ ~ · 'H , .;" ~ ~A<, "r.;'-, . 1iiI' ~' -I" ~ i"n:l ..~' '-';.' ~/iij'i' l%i; . ~:Oj!- / 'Y/ 0 ..._~J"\__ ~ \~'. . ~/ .:;;" ,__~",m ~. ::t~";r~t.~~ ~~' l~ " ,,' ,II I : II.'''~'','' . ,,~_-. I' " I" ;1;"-----'-' '-;.i. - u - - ::r"N-; ~"\ u -~. ii: ~.~ 1 ~ , . T '( Y I !- ~ ~ ji' I, I ~t-- I---\\": II!:' ~<,]:loc ".' ~: ~!' I ::i:-, ",.", ,,,. ~r t:~~ g ~ .~ - ,,~ i~-~l ~ ~\J; = - /' .. ',,"-..)1.., "Ii -':,.., "', I! 1 .1' ~h /J,;, .! - - - I . / ~ jp T\/ ! ,-- J ,',I /'~il<< I = ~~ - ,. ~-\,' ~ r Ii ,-"., .... :, ;;, I II I ..f-\' II II I /; r-l -.cJ,"I..-.~~~jl.. Y/I(~ __ 1IIIIIIct~~IIII/~ ~IJ- I ' , -" ffff-J~ /~~.rr:r I I .,,~'_ "... -:~ \~ · ~!~ 1111 tdfJf!I I , ,_ i = 0 , ~ ~~~I~\c~~~-~-f~_u_~_~___ 1 - - m ~ 8m m' , Do B .. B .s.m . = B 'Om ~ B 1i Bmm III c :I III . III11 , I I I g r----m----~.--._.J___ ~ I L=.__ i--~----- VIII-B-2 City of Hastings HASTINGS ON THE MISSISSIPPI 101 4th Stteet E, . Hastings, Minnesota 55033-1955 612.437.4127 . Fax: 612.437.7082 To: Mayor Werner & City Council From: Michael Wozniak, Community Development Director Date: May 1, 1998 Subject: Site Plan - 2621 Industrial Ct. - Tom Otto Tom Otto (Otto Excavating), owner of2621 Industrial Court is requesting site plan approval to construct a 3,250 sq, ft, building and related site improvements. Included with this memo are copies of a two sheet site. Background Information: Comprehensive Plan Classification: The subject property is guided Industrial and is situated with the MUSA Zoning: Industrial Park District. Proposed Use: The proposed use of the 1.23 acre site is for a building to house the office and storage of equipment for Otto Excavating. This use is permitted in the 1-1 District, The- proposed building would be have an exterior and roof finished with pre-finished steel siding. Industrial Park Board recommendations: The Industrial Park Board reviewed this item at its February 26, 1997 meeting. The Board made a recommendation which required that the site plan be modified such that all parking or storage areas be paved and that landscaping be added to plan, The revised site plan being provided to Council has been amended according to Industrial Park Board recommendations. An Equal Opportuniry Employer Recommended Action: Approval of the site plan from Otto Excavating for construction ofa 3250 sq. ft, building and related site improvements at 2621 Industrial Court subject to the following conditions: 1, The proposed structure and accessory items including, but not limited to, the parking lot and landscaping shall be completed pursuant to the approved site plan, Upon request for occupancy of the building, all uncompleted items contained within the site plan shall be addressed pursuant to city code escrow requirements, 2, Approval by Community Development Director of species and size of trees and shrubs proposed on the site landscape plan. 3. That the applicant be required to observe special caution in maintaining proper soil erosion and sediment control measures to avoid erosion of the steep slopes on the northeast portion of the site, cc: Tom Otto VIII-B-3,4,5 City of Hastings HASTINGS ON THE MISSISSIPPI 101 4th Street E, . Hastings, Minnesota 55033-1955 612.437.4127 . Fax: 612.437.7082 To: Mayor Werner & City Council From: Michael Wozniak, Community Development Director Date: April 29, 1998 Subject: Amendment to Riverwood Planned Residential Development Plan Riverwood 7th Addition Preliminary Plat Riverwood 7th Addition Special Use Permit to allow grading & residential development in the General Flood Plain District At the request of the applicant, Advanced Homes, consideration of the Riverwood 7th Addition Preliminary Plat and Special Use Permit were tabled at the March 30, 1998 - Special City Council Meeting, The applicant has proposed a revision to the Riverwood Development Plan and is requesting that the above listed items be considered by Council. Included with this memo are the following: · Revised Riverwood General Plan of Development (PRD Plan) dated April 27 1998. · April 27 1998 Letter from Dan Tilson. · February 26 1998 Staff Memo on Riverwood 'fh Addition PreliminaJY Plat. · March 12 1998 Staff Memo on Riverwood 7th Addition Special Use Permit. Amendment to Riverwood Planned Residential Development Plan: The applicant is requesting that Council approved an amendment to the Riverwood General Plan of Development (PRD Plan) which was approved in December, 1997), The plan revision consist of a change from rental apartment units to owner occupied condominium units, The plan also reflects a lowering in the total number of units from the approved plan from 517 to 514 units, lowering the density from 5,8 to 5.7 units per acre, Requested Action: Approval of an amendment to the Riverwood General Plan of Development (planned Residential Development Plan) which was approved by City Council on December 15, 1997 to incorporate changes proposed on revised Riverwood General Plan of Development dated April 17 , 1998. An Equal Opportunity Employer Riverwood 7111 Addition Preliminary Plat: The revisions to the Riverwood General Plan of Development do not alter the lot layout, infrastructure of grading proposed for development of Riverwood 7th Addition, If Council is inclined to approve the Riverwood 7th Addition Preliminary Plat staff is recommending that the following conditions be included in any action to approve: Requested Action: Approval of the Riverwood 7th Addition preliminary plat (1/26/98) subject to the following conditions: " 1. Rezoning of that portion of the site currently zoned Agriculture to R-3 PRD. 2. No work shall commence in Dakota County right-of-way until a permit is obtained from the County Highway Department and no permit shall be issued until the plat has been filed. 3. The applicant shall be required to obtain from the City a special use permit to allow the proposed grading and residential development within the General Flood Plain District prior to issuance of a grading permit for grading associated with the Riverwood 7th Addition Preliminary PlatIPRD. 4. Future site development of "Shoreland" area (300' from the OHWL) within Lot 1, Block 6, of the Riverwood 7th Addition Preliminary Plat shall be restricted to open space and storm water ponding use. 5. The site grading plan for the Riverwood 7th Preliminary Plat shall be reviewed by the Dakota County SWCD prior to issuance of a grading permit and all costs for review and inspections shall be paid by the applicant. 6. All residential development of more than 2 attached units shall be subject to site plan approval by the City. 7. Documentation that Northern Natural Gas has authorized encroachment into its easement for the 31st St. crossing. 8. Townhomes fronting on Village Trail and 3()lh Street (Tuttle Drive) shall be required to comply with a 35' front yard setback and driveways shall incorporate turnarounds. 9. Provisions for installation of low maintenance landscaping shall be required as part of final plat requirements for the cul-de-sac island proposed, along with provisions for maintenance of said island by a home owner's association. 10. The developer shall provide evidence to illustrate how maintenance of privately owned ponding areas and drainage swales shall be maintained prior to final plat approval. 11. Shared Townhome driveways shall be limited to 24 ft. In width through the right-of- waylboulevard area to provide additional snow storage are and boulevard green space. 12. The applicant shall be required to fund review of the final grading plans and drainage way constrnction plans by Barr Engineering to insure that the design will handle future high flows. 13. The Developer shall enter into a Development Agreement with the City to memorialize condition's of the preliminary plat/PRD plan prior issuance ofa grading permit for site grading and or prior to approval of any final plat. 15. That building permits for those units affected proposed to be constructed in the General Flood Plain District shall not be issued until the applicant has pursued a CLOMR and at such time as FEMA has acknowledged the map revisions. 16. That all future plat require that the developer pay cash in lieu ofIand to outstanding public land dedication/cash in lieu of land requirements at a rate of 34 percent for each dwelling unit. The current cash dedication rate is $8S0/unit, this rate is subject to change. 34 percent of this amount yields $289/unit. This , requirement shall be stipulated in conjunction with each final plat approved for the property. 17. Interceptor sewer: as a condition of final plat approval the developer shall pay to the City the "Interceptor" Sewer charge based on the per residential unit rate in effect at the time of payment. Riverwood 7th Addition Special Use Permit to allow grading & residential development in the General Flood Plain District: The revisions to the PRD Plan do not change proposed grading within the General Flood Plain District. If the City Council is inclined to approve the requested Special Use Permit to establish 100 Year Flood Elevation in the General Flood Plain District located within the Riverwood site and to permit requested grading and residential development of the property the following conditions are recommended by Staff: Requested Action: Approval of a Special Use Permit to allow Grading and Residential Development within the General Flood Plain District as required to construct Riverwood 7th Addition. 1. Grading and residential development being completed according to the Drainage Plan and Cross Section Layout ofRiverwood dated February 16, 1998 (planning File 98-6). Any forthcoming recommendations of Barr Engineering based on review of the final grading plans and drainage way construction plans to insure that the design will handle future high flows. That building permits for those units proposed to be constructed in the General Flood Plain District shall not be issued until the applicant has pursued a CLOMR and at such time as FEMA has acknowledged the map revisions. Subject to amendment of Floodway and Floodfringe boundaries as identified on the City of Hastings Zoning Map prior to issuance of building permits for those residential units proposed to be constructed in the General Flood Plain District. 2. 3. 4 cc: Greg Jablonski, Neil Siewert, & Dan Tilson VIII-B-3 Memo To: Mayor Werner & City Council From: Michael Wozniak, AICP Subject: Riverwood 7th Addition - Preliminary Plat Date: February 26, 1998 CC: Greg Jablonski, Neil Siewert, Dan Tilson This item was tabled by the Council at its March 2, meeting to defer consideration until the full City Council is present. It is anticipated that the full Council will not be present until the April 20, City Council Meeting. Deferring Preliminary Plat action until April 20, will eliminate the opportunity to include proposed public improvements in the City of Hastings 1998 - Public Improvements Program. Staff has placed this item on this Council meeting agenda because it may not have been clear to Council what the implications of the March 2, action would be. Council must decide if it wishes to reconsider this item prior to having the full Council present. In May of 1997 of 1997 the City tabled action on the Riverwood Planned Residential Development Plan and the Riverwood 7th Addition Preliminary Plat. Council referred both of these items to the Planning Committee of Council to resolve a number of issues. Based on recommendations from the Planning Committee, City Council took the following action at its December 15,1997 meeting. Moved by Councilmember Moratzka, seconded by Councilmember Simacek to approve the Riverwood PRD (General Plan of Development) subject to the following conditions: 1. That $200,000 of 'the costs associated with the constructing of two crossing of a major swale situated along the east boundary of the Riverwood Development be paid by the Developer; and 2. That the Developer may spread payment of the $200,000 costs for the swale crossings by paying a fee at the time of building permit application for each unit ($386/unit if final plans include 517 units); and Mayor Werner & City Council Page 2 February 26. 1998 3. That the Riverwood General Plan of Development be modified such that a street connection is made between South Pointe Drive and 31 st Street unless prior to construction of that portion of the site that the City Council determines that such a street connection is unfeasible or undesirable; and 4. That the phasing plan for the RivelWood Development be modified such that the first phase of the balance of the RivelWood property should include the following two northernmost apartment sites (102 units) and @84 units of single family, twinhomes, and townhomes situated at the southwest corner of the site. 5. That no development beyond the first phase (referenced in condition #4) shall be permitted until the following occur: a. 3151 Street is constructed to connect to where it currently terminates in the Sieben's Third Addition; and b. Development Plans are modified to include a street connection between South Point Drive and 3151 Street unless the City Council determines that such a street connection is unfeasible or undesirable. 6. That the Developer enter's into a Development Agreement with the City to memorialize City requirements related to the Riverwood PRD Plan (General Plan of Development) as a condition of approval of the Riverwood 7ili Addition Preliminary Plat. 7. That if either or both of the swale crossings are constructed by the City prior to payment of $200,000 by the Developer that the Developer shall waive ti!e right of appeal to assessment of the balance of that amount against the balance of undeveloped property in the Riverwood Development. Advanced Homes of Hastings has submitted a revised Riverwood 7ili Addition Preliminary Plat proposing to develop 193 residential units as the first phase in developing the remaining 90 acres of RivelWood. Significant Planning Issues: 1. Flood Hazard Concerns: The issue of whether flood hazard concerns are properly being addressed has been an on-going concern of City officials throughout the review process for this project. Included with this memo is a Mayor Werner & City Council Page 3 February 26. 1998 copy of a letter from Pat Lynch, MN DNR area hydrologist which helps to clarify the appropriate manner of addressing flood hazard concerns. Special Use Permit: A portion of the proposed preliminary plat abuts an Unnumbered A Zone (General Flood Plain) as depicted on the Flood Insurance Rate Map for the City of Hastings prepared by FEMA. The proposed grading and residential development that would occur in this area are subject to issuance of a Special Use Permit by the City. This special use permit would establish flood elevations for the subject property, would allow more than 1000 cubic yards of fill to occur in a Flood Fringe Area, and would allow the proposed residential use in a Flood Fringe Area. The applicant has made application for the required special use permit and the submittal is currently being reviewed by staff. A public hearing will be held by the Planning Commission at its March 9, meeting to consider the requested Special Use Permit. CLOMR: The DNR has recommended that the applicant pursue a Conditional Letter of Map Amendment (CLOMR) for the proposed channel modifications. A CLOMR is a letter from FEMA commenting on whether a proposed project, if constructed as proposed, would justify a revision to the floodplain map. If a CLOMR is issued, and a project constructed as proposed, FEMA will then issue a Letter of Map Amendment (LOMR) officially revising the current flood map to indicate changes to the floodplain. This matter is significant because if the Flood Insurance Rate Map is not amended proposed apartments and townhomes constructed in the General Flood Plain District will likely be subject to paying for high-cost flood insurance. DNR is recommending that the City condition approval of the preliminary plat on a requirement that building pennits for those units affected by the CLOMR are not issued until such time FEMA has acknowledged the map revisions. The action recommended below includes numerous staff recommendations generated when the preliminary plat was first reviewed in the Spring of 1997. Recommended Action: Motion to recommend approval of the Riverwood 7th Addition preliminary plat (1/26/98) subject to the following conditions: 1. Rezoning of that portion of the site currently zoned Agriculture to R-3 PRD. Mayor Werner & City Council Page 4 February 26. 1998 2. No work shall commence in Dakota County right-of-way until a permit is obtained from the County Highway Department and no permit shall be issuedp.ntil the plat has been filed. 3. The applicant shall be required to obtain from the City a special use permit to allow the proposed grading and residential development within the , General Flood Plain District prior to issuance of a grading permit for grading associated with the Riverwood 7th Addition Preliminary PlaUPRD. 4. Future site development of Shoreland area (300' from the OHWL) within Lot 1, Block 6, of the Riverwood 7th Addition Preliminary Plat shall be restricted to open space and storm water ponding use. 5. The site grading plan for the Riverwood 7th Preliminary Plat shall be reviewed by the Dakota County SWCD prior to issuance of a grading permit and all costs for review and inspections shall be paid by the applicant. 6. All residential development of more than 2 attached units shall be subject to site plan approval by the City. 8. Documentation that Northern Natural Gas has authorized encroachment into its easement for the 31st 8t. crossing. 9. Townhomes fronting on Village Trail and 3~ Street (Tuttle Drive) shall be required to comply with a 35' front yard setback and driveways shall incorporate turnarounds. 10. Provisions for installation of low maintenance landscaping shall be required as part of final plat requirements for the cul-de-sac island proposed, along with provisions for maintenance of said island by a home owner's association. 11. The developer shall provide evidence to illustrate how maintenance of privately owned ponding areas and drainage swales shall be maintained prior to final plat approval. Mayor Werner & City Council Page 5 February 26,1998 12. Shared Townhome driveways shall be limited to 24 ft. In width through the right-of-way/boulevard area to provide additional snow storage are and boulevard green space. 13. The applicant shall be required to fund review of the final grading plans and drainage way construction plans by Barr Engineering to insl,lre that the design will handle future high flows. ' 14. The Developer shall enter into a Development Agreement with the City to memorialize condition's of the preliminary platIPRD plan prior issuance of a grading permit for site grading and or prior to approval of any final plat. 15. That building permits for those units affected proposed to be constructed in the General Flood Plain District shall not be issued until the applicant has pursued a CLOMR and at such time as FEMA has acknowledged the map revisions. 16. That all future plat require that the developer pay cash in lieu of land to outstanding public land dedication/cash in lieu of land requirements at a rate of 34 percent for each dwelling unit. The current cash dedication rate is $850/unit, this rate is subject to change. 34 percent of this amount yields $289/unit. This requirement shall be stipulated in conjunction with each f'mal plat approved for the property. 17. Interceptor sewer: as a condition of final plat approval the developer shall pay to the City the Interceptor Sewer charge based on the per residential unit rate in effect at the time of payment. Minnesota Department of Natural Resources Metro Waters - 1200 Warner Road, St. Paul, MN 55106-6793 Telephone: (612) 772-7910 Fax: (612) 772-7977 Februaty 12, 1998 Matthew Weiland City of Hastings 101 Fourth Street East Hastings, Minnesota 55033-1955 RE: RNERWOOD SEVENTH ADDITION Dear Mr. Weiland: As per your request, I have reviewed the preliminaty plat drawings and hydraulic report for Riverwood 7th Addition, prepared by GOO Engineering. A portion of the proposed plat abuts an Umumbered A Zone (General Flood Plain) as depicted on the Flood Insurance Rate Map for the City of Hastings prepared by the Federal Emergency Management Agency (FEMA). In addition, the eastern portion of Lot 1, Block 6 lies both within the floodplain and shoreland district of the VemIillion River. Based upon the preliminaty plat drawings, it appears there will be no structures within the shoreland district. The proposed stonnwata" pond, shown within the 300-foot shoreland district at Lot 1, Block 6, is an acceptable use within the shoreland area. Chapter 13 of the city's zoning code regulates activities within regulatory floodplain areas. The applicant's engineer has provided the hydraulic and hydrologic information to determine base flood elevations (BFE's) for the reach of the Umumbered A Zone within the proposed development. It is my understanding, based upon conversation with the consulting engineer and review of Community Development Director Michael Womiak's March 20, 1997 memo to_ the Planning Commission, that the stonnwater calculations and channel design have been reviewed and approved by Barr Engineering. It is ~ the applicant pursue a Conditional Letter of Map Amendment (CLOMR) for the proposed channel modifications. A CLOMR is a letter from FEMA commer\ting on whether a proposed project, if constructed as proposed, would justifY a revision to the floodplain map. If a CLOMR is issued, and a project constructed as proposed, FEMA will then issue a Letter of Map Amendment (LOMR) officially revising the current flood map to indicate changes to the floodplain. As part of the CLOMR submittal to FEMA, any designated floodplain areas which have -- been previously filled or are proposed for future fill should be included in the request I'm thinking in particular of Lot 1, Block 6, which, I'm told, has previously been filled, under pennit, to an elevation above the 100-year flood level. Enclosed for your information is a set of application materials and instructions for completing the CLOMR process. Also enclosed is a FEMA publication~titled Appeals, Revisions and Amendments to National Flood Insurance Program Maps- A Guide for Community Officials. This is an excellent reference for floodplain zoning matters. The lowest floor of any structure in or adjacent to the floodplain must be elevated to no less than one foot above the 100-year flood elevation. It appears all the structures proposed meet this requirement. DNR Informalion: 612-296-6157, 1-800-766-6000 . TIY: 612-296-5484, 1-800-657-3929 An EqU31 Opportunity Employer Who Villuc~ DiversilY ft Printed on Recycled Pap~r Containing a '-~ Minimum of lOCk Pml-Clm~umcr Wa~t~ Matthew WeHand February 12, 1998 page 2 The DNR does not have any objections or concerns regarding the floodplain and shoreland zoning aspects of the proposed Riverwood 7th Addition. If the city considers approval of the preliminary plat, it is not necessary to defer such approval of the plat until the CLOMR process is completed. Conditional city approval can be granted, with requirements that building permits for those units affected by the CLOMR are not issued until such time FEMA has acknowledged the map revisions. Lastly, I note the subject site contains steep slopes. It is advisable to have the Dakota Soil and Water Conservation District review the plans for appropriate erosion control design, implementation, and maintenance. If you have any questions, please call me at 772-7910. Sincerely, YJ;J:::~ Patrick J. 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""'.... } .., l: ~ " ~ J 0 Own.,., PaUl or1-:I Martha G<eton OUTLOT A N 89-40'3l' E 1700.01 o , .^ <;~ "- 1i ..", ". I II II II II II I, II II II ,I ,I II II I' I , I I I I I 1 I I I , I I, II -j 0-...., Roboort Land l",. Fey. Walloce R_ F'o\t!t. (Le.) o......,WlllnrdondL<'<"onBouer DRAjNACE ANI) UTlUTY EASfMENTS ~.--" --"~"~.- ~".. 'IY....."'~T~_~_ I rKl "U,CI<lilOC<lF$Of:N0_lOt"tH' __-ILL... ..-40"_"""",,,,, ~- LAND USE APPLICATION CITY OF HASTINGS Address of Property Involved: Legal Description of Property Involved: Riverwood 7th Addition Official Use Only Applicant: Date Rec'd Name Advanced Homes of Hastinqs, Inc. File No. Address 308 Vermillion St. Fee Paid Hastinqs, MN 55033 Rec'd by Telephone 612-437-5000 Ordinance No. section: Owner (If different from Applicant): Name: .' Address: Telephone: Request: R~zone: special Use: Compo Plan Amend: Subdivision: site Plan: Vacation: Variance: Other: Description of Request (include site plan, survey i and/or plat if applicable) : ~reliminary Plat Approval ~I /./.</" S' nat of Applicant ----- Date Signature of Owner Date VIII-B-4 Memo To: Mayor Werner & City Council From: Michael Wozniak:, AICP Subject: Special Use Pennit - Riverwood 7th Addition - Grading and Residential Development within the General Flood Plain District ' Date: March 12, 1998 cc: Dan Tilson, Greg Jablonski, Neil Siewert Advanced Homes of Hastings, has requested a Special Use Permit to pennit site grading and residential development associated with the Riverwood Planned Residential Development to be permitted within a portion of the Riverwood property which is regulated as General Flood Plain District as defined in Chapter 13 (Flood Plain Regulations) of the Hastings City Code. Included with this memorandum is a package of drawings entitled: Drainage Plan and Cross Section Layout of Riverwood. Also included is a copy of a hydraulic report and map from GOO Engineering, Surveying & Planning which provides data regarding peak flows. Back~round Information: Advanced Homes of Hastings has submitted a revised Riverwood 7th Addition Preliminary Plat proposing to develop 193 residential units as the first phase in developing the remaining 90 acres of Riverwood. In addition to approval of a preliminary plat and rezoning of property, the applicant is also-subject to obtaining a special use permit to satisfy the City's Flood Plain Regulations. Special Use Permit: A portion of the proposed preliminary plat abuts an Unnumbered A Zone (General Flood Plain) as depicted on the Flood Insurance Rate Map for the City of Hastings prepared by FEMA (see enclosed copy of that part of the Flood Insurance Rate Map illustrating the Riverwood site). The proposed grading and residential development that would occur in this area are subject to issuance of a Special Use Permit by the City. This special use permit would establish flood elevations for the subject property, would allow more than 1000 cubic yards of fill to occur in a Flood Fringe Area, and would allow the proposed residential use in a Flood Fringe Area. Submittal Requirementi\: Section 13.06, Subd. 2, of the City Code (enclosed) identifies the information required from the applicant to consider the Special Use Permit. The special use permit submittal under consideration was prepared by State of Minnesota registered engineer, Geoffrey G. Griffin. The submittal appears to provide all necessary Planning Commission Page 2 March 5,1998 information to illustrate that the estimated peak discharge of a 100 year regional flood can be adequately conveyed based upon the proposed design. The proposed grading will develop a channel to contain surface water run-off generated from the Riverwood Development and which enters the site from the south. The swale currently located on the east side of the Riverwood property which is proposed to be modified is situated at the mouth of a major subdistrict of the Vermillion River Watershed. This subdistrict carries .surface waters from property as far to the south as Hampton, ' If the proposed channel is developed through the Riverwood property of paramount concern is whether or not channel will adequately convey flood waters without hazardous impacts on the proposed Riverwood development or abutting properties. The applicants submittal clearly addresses how the design of the channel will impact the Riverwood property. The submittal also appears to document no increase impact of flood waters on the abutting properties to the south and east of the proposed channel. Council may wish to ask the applicant to clarify this point at the meeting for the record. Other Flood Hazard Concerns: The issue of whether flood hazard concerns are properly being addressed has been an on-going concern of City officials throughout the review process for this project. Included with this memo is a copy of a letter from Pat Lynch, MN DNR area hydrologist which helps to clarify the appropriate manner of addressing flood hazard concerns. CLOMR: In addition to the requirement of obtaining a special use permit from the City the DNR has recommended that the applicant pursue a Conditional Letter of Map Amendment (CLOMR) for the proposed channel modifications. A CLOMR is a letter from FEMA commenting on whether a proposed project, if constructed as proposed, would justify a revision to the floodplain map. If a CLOMR is issued, and a project constructed as proposed, FEMA will then issue a Letter of Map Amendment (LOMR) officially revising the current flood map to indicate changes to the floodplain. This matter is significant because if the Flood Insurance Rate Map is not- amended proposed apartments and townhomes constructed in the General Flood Plain District will likely be subject to paying for high-cost flood insurance. DNR is recommending that the City condition approval of the preliminary plat on a requirement that building permits for those units affected by the CLOMR are not issued until such time FEMA has acknowledged the map revisions. It is the recommendation of City staff that the Special Use Permit should also be conditioned on a requirement that building permitsfor those units affected by the CLOMR are issued until such time as FEMA has acknowledged the map revisions.7 Planning Commission action: At its March 9,1998 meeting the Planning Commission took the following action: A motion was made by Commissioner Schommer to recommend approval of the requested Special Use Permit to allow Grading and Residential Development within the General Flood Plain District Planning Commission Page 3 March 5, 1998 associated with the Riverwood Planned Residential Development. Commissioner Flom made a second. Upon taking a vote the motion failed to carry by the following vote, Ayes, 2; Nays, 3. The following rational was identified by the Commissioners who voted against the Special Use Permit: Commissioner Donnedelinger indicated that she thought the applicant as creating ',another river and expressed the opinion that she was not in favor of that approach to managing storm water. Commissioner Harrington expressed his continued concern about the high density of residential development proposed in the flood plain area. Commissioner Schultz expressed concerned that if the Riverwood property is developed as proposed that flood hazard problems will eventually be experienced. Staff has not identified any technical problems with the Special Use Permit submittal. The applicant appears to be illustrating that regional flood waters can be adequately conveyed through the Riverwood Property. If the City Council Council is inclined to approve the requested Special Use Permit to establish 100 Year Flood Elevation in the General Flood Plain District located within the Riverwood site and to permit requested grading and residential development of the property the following conditions are recommended by Staff: 1. Grading and residential development being completed according to the Drainage Plan and Cross Section Layout of Riverwood dated February 16, 1998 (planning File 98-6). 2. Any forthcoming recommendations of Barr Engineering based on review of the final grading plans and drainage way construction plans to insure that the design will handle future high flows. 3. That building permits for those units proposed to be constructed in the- General Flood Plain District shall not be issued until the applicant has pursued a CWMR and at such time as FEMA has acknowledged the map revisions. 4 Subject to amendment of Floodway and F100dfringe boundaries as identified on the City of Hastings Zoning Map prior to issuance of building permits for those residential units proposed to be constructed in the General Flood Plain District. GGG Engineering Surveying & Planning 141 North Winona Street Chatfield, MN 55923 507-281-1683 March 9, ] 998 Mike Wozniak City of Hastings ] 0 14th Street East Hastings, MN 55033 Re: Response to your memo to Planning Commission dated March 5, 1998 Dear Mike: What follows is a response to items 2-4 in your list of submittal deficiencies: 2. The profiles submitted extend 500 feet upstream ofthe.property lines as requested. 3, The peak discharge information was submitted with the hydraulic letter to Paul Czech on March 9, 1996 (copy attached). This information was taken directly from the City of Hasting's "Drainage Plan South Fringe Area" dated December 1988. Note that we used the highest flow values and assumed that the city elected to not install any upstream water retention structures. 4 The same hydraulic letter shows the existing and proposed peak stages for the 100 year event for both channels. This information summarizes the impact to both our southerly and easterly neighbors. Note that all impacts are substantially below 0,5' maximum. Please feel free to call if you have any questions or need additional information. Sincerely , ::~ ~;:#; Geoffrey G Griffin PE LS /'- -- GGG Engineering, Surveying & Planning 241 North Winona Street Chatfield, MN 55923 507-282-2683 March 9, 1996 Paul Czech City of Hastings 101 Fourth Street East Hastings, MN 55033-1955 Re: Sketch Plan and Hydraulic Letter for Riverwood Development Area Dear Paul: Enclosed are 3 large copies and 15 small copies of the sketch plan for Riverwood Development Area. Also enclosed is a hydraulic letter addressing the channels running through the propertY. The enclosed sketch plan should address all concerns brought forward at the meeting we had with your staff. Please let us know what is required for us to proceed with a preliminary plat of the property. Feel free to call if you have any questions or need additional infonnation. Sincerely /1 /j,~1'~ /' . . Geoffrey G Griffin PE LS cc: Neil Siewart - Landowner Dave Johnson - Project Surveyor Pat Lynch - DNR Area Hydrologist ,/'- '- GGG Engineering, Surveying, & Planning 241 North Winona Street Chatfield, MN 55923 507-282-2683 Hydraulic Report Prepared for: Neil Siewart Star Reality 308 Vermillion Street Hastings, MN 55033 Project Location: Northwest Quarter Section 4, Towhship 114 North, Range 17 West & Southwest Quarter Section 33, Township 115 North, Range 17 West River or Stream: Not Named Watershed: WR-l1 - 2,200 acres or 35 square miles WR-12 - 11,000 acres or] 7.3 square miles QIOO - Peak Flow Information.: WR-ll WR-12 460 cfs 915 cfs Peak Stage @ Various Cross- Existing Conditions Proposed Conditions Sections (see attached map) WR-12 Section # 1 792.00 792.00 --- Section #2 792,14 792.08 Section #3 793.71 793.83 Section #4 797.13 797.25 Section #S 798,59 798.99 Section #6 799.45 799.64 WR-ll Existing & Proposed Section # 1 0 792.00 Section #11 795.12 Section #12 7%.69 - - . Existing Peak flow information was taken from the City of Hasting's "Drainage Plan South Fringe Area" Deoember 1988. Proposed peak flow was assumed to be the same as existing even though it will be lowec due to proposed storage structures. I hereby certify that this report was prepared by me or under my direct supervision and that I am a duly Registered Professional Engineer under the laws of the State of Minnesota. ..A, 4...{fi Date: Jlyh& ./ Registration No. 21940 I '1 <term In. If flood IMuronce Is .v.i1.bl~ In this community. To d I 'e agcnt or call the National Flood Insurance canuet your "sun.n... , Proarom at (800) 638-6620. . APPROXIMATE SCALE 800 0 800 FEET t-----1 J-----i_ NATIONAL flOOD INSURANCE PROGRAM FIRM FLOOD INSURANCE RATE MAP CITY OF HASTINGS, MINNESOT A DAKOTA AND WASHINGTON COUNTIES ONLY PANEL PRINTED COMMUNITY.PANEL NUMBER 270105 0005 0- MAP REVISED: DECEMBER 18, 1981 federal emergency management agency federal insurance administration ~ENCE MARKS ,CRIPTlON OF LOCATION It the southwest intersection of First Street and State Street. at the intersection of Second Street and Ashland Street. ~d at the intersection of Second Street and Lea Street. approximately 365 feet south of Fourth Street. 0.23 mile d at the intersection of Eight Street and Bailey Street. at the intersection of 21st Street and Edgewood Lane. t the '. ~rsection of Southview Drive and Westview Drive. the intersection of Ashland Street and CoUnty Highway 47. at the intersection of Maple Street and Forest Street. ----- -'~'~...,-*-.{,. _.'.....T KEY TO MAP SOD-Year Flood Boundary 100-Year Flood Boundary Zone DesiJ{nations. With Date of Identification e.g., 12/2/74 100- Year Flood Boundary SOD-Year Flood Boundary Base Flood Elevation Line With Elevation In Feet.. 513 Base Flood Elevation in Feet Where Uniform Within Zone". (EL 9871 Elevation Reference Mark RM7x River Mile . M 1.5 "Referenced to the National Geodetic Vertical Datum of 1929 *EXPlANATlON OF ZONE DESIGNATIONS ZONE A EXPLANATION Areas of l00-year flood; base flood elevations and flood hazard factors not determined. Areas of 100-year shallow flooding where depths are between one (1) and three (3) feet; average depths of inundation are shown. but no flood hazard fictors are determined. AH Areas of 10o-year shallow flooding where depths are between one (I) and three (3) feet; base flood elevations are shown, but no flood hazard factors are determined. AO A1.A30 Areas of lOO-year flood; base flood elentlons and flood hazard factors determined. A99 Areas of IOo-year flood to be protected by flood Protection system under construction; base flood elevations and flood hazard factors not determined. B Areas between limits of the 10o-year flood and 500- year flood;' or certain areas subject to 1 Oo-year flood- ing with average depths less than one (I) foot or where the contributing drainage area Is less than one square mile; or areas protected by levees from the base flood. (Medium shading) - C Areas of minimal flooding. (No shading) o Areas of undetermined, but possible, flood hazards. V Areas of 10o-year coastal flood with velocity (wave action); base flood elevations and flood hazard factors not determined. Vl-V30 Areas of lOa-year coastal flood with velocity (wave action); base flood elevations and flood hazard factors determined. . ~ NOTES TO USER ~::~}' Certain areas not in the special flood hazard ar~ (zones A and VI may be protected by flood control structures. This map is for flOOd insurance purposes only; it does not neces~ sarily show .11 .reas Subject to flooding in the community or all plinimetric features outside special flood hazard areas. For adjoining map panels. see separately printed Index To Map Panels. INITIAL IDENTIFICATION: NOVEMBER 16, 1973 FLOOD H.67AO..... ...~. .__ l- I- uJ I- uJ I- uJ a: w w w w w a: I- a: a: l- I- I- I- W 0: 0 u. W .J '" a.. <{ <{ 0 :;; r ~ ZONE A9 ! \ w Z 0.. Iii ~ (/; ~ ! ( ZONE C - ---- - , I I ~'-' , ~-- ~ _._ ~ ~".U-.' ;, ~~,__,~ __~~P.c."""................___.~~~~~~ VIII-C-1 April 29,1998 From: Mike Werner - Mayor To: Hastings City Council Members Re: Swimming Pool Financial Issues Dear City Council Members: I have had discussions in the recent days with various individuals regarding the distribution of the anticipated $500,000 grant from the State of Minnesota for the swimming pool project. There seems to be some significant differences of opinion in , how this money is to be used and how it will impact the original motion to limit the bonded indebtedness to < $1.8 m. The f6110wing is my position based on the previous City Council action as well as the information provided to the legislative committee during their hearing: In the legislative hearing it was proposed that some percentage of the grant would be used to reduce the bonded indebtedness for the project. It is proposed that 50% of the grant money would be used to reduce the bond costs and the remaining 50% would be used to purchase options that normally would not be purchased initially due to the expenditure cap. Using this formula it seems to make sense that the $1.8 m bonding cap be reduced by $250,000 and the remaining $250,000 be used to offset costs exceeding the original bonding cap of $1.8 m, This allows for a total City of Hastings expenditure of $2,050,000 for the pool project with $1,550,000 being supported by bonds and the remainder supported by the grant obtained from the State of Minnesota. It is my opinion that this is how the distribution of the grant money was proposed to the legislative committee and is aligned with the previous City Council action to cap the bonded indebtedness for the project. As stated previously there is a variety of opinions on this issue and we need to get it resolved relatively soon. I would like to see this issue resolved BEFORE the bids are received so this grant money is not being held hostage if the bids come in higher than the authorized design was estimated. I am requesting that this issue receives resolution at either the May 4 or May 18,1998 City Council meeting. I believe it is important that this issue is resolved prior to opening the bids for the project. Your consideration of this issue at the May 4,1998 meeting is requested and I have asked Dave Osberg to add this item to the agenda for that meeting. Mike Werner ~ VIII-C-2 'MemO' ~ To: Mayor Werner and City Councilmembers From: Joyce P. Hottinger, Administrative Assistant/City Clerk Date: April 30, 1998 Re: Resolution- Mail balloting for Washington County Registered Voters in Hastings Council Action Requested: ~ If Council wishes to offer mail ballot voting, approve a resolution authorizing a special mail procedure for an anticipated special election for Washington County to be announced in the upcoming weeks pending: (1) The Secretary of State's review and approval of the anticipated mail ballot procedures notice. ~ If Council does not wish to proceed with mail balloting, this is an informational item that a special election in Washington County will be forthcoming. Background: Staff was advised today that the Washington County Housing and Redevelopment Authority has voted to hire Commissioner Engstrom as the Executive Director. Currently the HRA and the Commissioner are negotiating the salary. If negotiations result in Commissioner Engstrom being hired as the HRA Executive Director, he will need to resign as Commissioner. After acting upon the resignation, the County Board will have 30 to 60 days to schedule a special election to fill the vacancy. The 30-60 days includes the time for a primary, if necessary, so it should be a swift process. Currently the City of Hastings has four registered voters in Hastings who reside in Ward One, within Washington County. Mail balloting may provide ease to these voters for this special election. Minnesota 1997 Election Laws, Section 8210.3000, provides for the municipal governing body, school board, or county board to authorize mail balloting by resolution, adopted no later than 45 days prior to the first election at which mail balloting will be used. The Statute also requires a posting of mail ballot procedures at least six weeks before each election. It is difficult to determine at this point whether the Commissioner will resign and if so on what date. Since no dates are scheduled yet, Staff cannot verify if there will be enough notice to proceed with mail balloting for the anticipated special election. Washington County Election Staff suggested if the City would desire mail balloting, the City proceed with the adoption of a resolution authorizing mail balloting within Hastings for the special election in the event the timeframe works out and the State authorizes the required notification procedures the anticipates using. The authorization to conduct a special election by mail balloting expires after completion of the election. Thus, for fall elections this year, Council will be required to approve a separate resolution authorizing mail balloting for applicable voters. The resolution for mail balloting for general elections will be presented to City Council at the May 16 City Council meeting for review. If the timeframe works, mail balloting could provide ease to the voter, but requires during the day of election at least three election judges to be present at City Hall to accept mail ballots delivered in person and to process persons registering on election day. Washington County is reviewing the attached notice with the State to verify if it will meet notice requirements required in Minnesota Statutes, Chapter 8210.3000. If it determined that mail balloting will be an option for the special election, Staff will provide written, mailed notice to the four registered voters outlining the mail balloting procedures, and will have City Hall offices open the required hours for absentee voting and election day. If it is determined mail balloting will be not be an option for the anticipated special election, then required voting poll operations will be followed. Staff will advise Council as updates on this issue occur. Please contact me if you have any questions. Attachments: 1. Resolution- Designating Mail Balloting a Special Washington County to fill a Commissioner Vacancy 2. Draft notice of mail ballot procedures- to be reviewed by the State 3. State Statute, Section 8210.3000 Mail Balloting (for your reference) RESOLUTION NO. A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF HASTINGS DESIGNATING MAIL BALLOTING FOR A SPECIAL WASHINGTON COUNTY ELECTION TO FILL A COMMISSIONER VACANCY WHEREAS, State Statute provides for a municipal governing body, school board or county board to authorize mail balloting by resolution, adopted no later than 45 days prior to the first election at which mail balloting will be used; WHEREAS, mail balloting would be used for Ward One, City of Hastings, Washington County voters who reside within the City of Hastings; WHEREAS, mail balloting will be conducted pursuant to Minnesota Statutes, section 204B.45 and 204B.46 for special elections and will expire after completion ofthe special election, WHEREAS, before the first election at which mail balloting will be used, notice must also be given by one or more of the following means: publication in a newspapers of general circulation, posting of notice at public locations within each precinct, dissemination of information through the media or at public meetings, or mailed notice to registered voters. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hastings that a Washington County special election to fill a Commissioner's vacancy, will use mail balloting for Ward One, City of Hastings, Washington County voters. ADOPTED BY THE CITY COUNCIL OF THE CITY OF HASTINGS, MINNESOTA THIS 4th DAY OF MAY, 1998. Ayes: Nays: Absent: Mayor, Michael D. Werner Joyce P. Hottinger, Administrative Assistant/City Clerk (SEAL) (Draft) PUBLIC NOTICE CITY OF HASTINGS On May 4, 1998, the Hastings City Council approved Resolution No. 05-XX-98, designating mail balloting for Ward One, Washington County voters, for a special Washington County Election to fill a Commissioner vacancy. Pursuant to Minnesota Statutes, Section 8210.3000, subp. 3, a notice of mail ballot procedures shall be posted at least six weeks before each election. Before the first election at which mail balloting will be used, notice must also be given by one or more of the following means: publication in a newspapers of general circulation, posting of notice at public locations within each precinct, dissemination of information through the media or at public meetings, or mailed notice to registered voters, The City of Hastings will be conducting mail balloting for Ward One, City of Hastings Washington County voters, for the Washington County Special Election to fill a Commissioner seat vacancy, Ballots will be mailed from Washington County Government Center, and voted ballots can be returned to Washington County Government Center, Elections, 14900-61st. St. North, Stillwater, MN or the City Clerk at Hastings City Hall at 101 East Fourth Street, Hastings, MN. Eligible voters who are not registered may apply for a ballot through Washington County Elections at the Washington County Government Center or by calling (612)430-6188, A registered voter who will be absent from the precinct may apply to receive a ballot at a temporary address by making application for an absentee ballot by contacting Washington County Elections at (612)430-6188 or the Hastings City Clerk at (612)437-4127, The absentee ballot process will be conducted pursuant to Minnesota Statute Chapter 203B, Absentee Voting Laws. Ballots will be counted at the Washington County Government Center, the responsible entity for the special election, following the close of the election. For further information, please contact Washington County Elections at the Washington County Government Center, 14900-61st St. North, Stillwater, MN (612) 430-6188; or by contacting the Hastings City Clerk at 101 Fourth Street East, Hastings, MN (612) 437-4127. MINNESOTA ELECTION LAWS -1997 Subp.2. Inspecting for seal. Before accepting an absentee ballot return envelope that is hand delivered by an absent voter or an agent, the county auditor or municipal clerk shall inspect the envelope to verify that it is sealed and that the absent voter's certificate is properly completed. When an absent voter hand delivers an envelope which is unsealed or has an improperly completed absent voter's certificate, the absent voter shall be allowed to seal the envelope, correct, or complete the certificate. When an agent hand delivers a sealed envelope with an improperly completed absent voter's certificate the agent may return the envelope to the absent voter for correction or completion. When an agent hand delivers an envelope that is not sealed or which the auditor or clerk has reason to believe has been tampered with, the envelope shall not be accepted. The auditor or clerk shall write "rejected" across the absentee ballot return envelope and shall write the reason for rejection on the envelope. The absentee ballot return envelope shall be retained by the auditor or clerk in the auditor's or clerk's of1ice. A notice ofnonac- ceptance shall be mailed to the absent voter promptly, stating the date of nonacceptance, ~e name and address of the agent, and the reason for nonacceptance. The absent voter may apply for replacement absentee ballots. Subp.3. Recording name and address. When an absentee ballot return envelope is hand delivered to the county auditor or municipal clerk by an agent, the agent shall, on a record maintained by the auditor or clerk, print the agent's name and address, the name and address of the absent voter whose ballot the agent is delivering, and sign his or her name. The agent shall show to the auditor or clerk identification which contains the agent's name and signature. Statutory Authority: MS s 2038.08; 203B. 09 History: 8 SR 1348; 17 SR 1279 8210.2300 RETAINING BALLOTS. A county auditor or municipal clerk who receives an absentee ballot return envelope in person from an absent voter or an agent may deposit the envelope in the mail or retain it in the office as provided in part 8210.2400. However, on receiving the return envelope on the day before election day, the auditor or clerk shall retain the return envelope in the auditor's or clerk's office as provided in part 8210.2400 and deliver the return envelope to the polling place on election day. Statutory Authority: MSs 2038.08; 203B.09 History: 17 SR 1279 8210.2400 SAFEGUARDING PROCEDURES. The county auditor or municipal clerk shall establish measures for safeguarding absentee ballot return enve- lopes received prior to election day. . A. An auditor or clerk intending to deposit return envelopes in the mail shall do so promptly upon receipt of the return envelope from the absent voter or agent. B. The auditor or clerk shall establish a record of absentee ballot return envelopes which are retained in the office. The record shall state the absent voter's name, address, and precinct number; the agent's name, if any; and the date the ballot was received by the auditor or clerk. e. All retained envelopes shall be placed in a locked, secure location after being dated, stamped, and recorded. The envelopes shall not be removed from this location or handled until election day, except as neces- sary ill an emergency. D. A part-time municipal clerk who receives return envelopes shall notify the auditor prior to each election of the safeguarding procedures which the clerk plans to follow, and the procedures shall be subject to the auditor's approval. E. On election day all absentee ballot return envelopes retained by the county auditor or municipal clerk shall be removed from the place of safekeeping and compared with the record required by this rule to ensure that all envelopes are accounted for. Any discrepancy shall be reported to the secretary of state promptly. Each return envelope shall then be deli vered to the polling place in the precinct where the absent voter resides. Statutory Authority: MSs 2038.08; 2038.09 8210 - 5 -'0: MINNESOTA ELECTION LAWS -1997 History: 17 SR 1279 8210.2500 MAIL PICKUP. . Each municipal clerk shall communicate with the United States postal service facility selVing the municipality with regard to the handling of absentee ballot return envelopes recei ved by the post office on election day after the last regular mail delivery has commenced. The municipal clerk shall take all reasonable steps to ensure that all return envelopes received by the post office before 4 p.m. on election day are delivered before the closing of the polls to the election judges in the precinct where the absent voter resides. Statutory Authority: MS s 2038.08; 2038.09 History: 17 SR 1279 MAIL BALLOTS , " 8210.3000 MAIL BALLOTING. Subpart 1. Scope. This part applies to mail balloting conducted under Minnesota Statutes, sections 204B.45 and 2048.46. Except as otherwise provided in this part, parts 8210.0200 to 8210.2500 also apply to mail balloting. In unorganized territory, the county auditor shall perform the duties specified for the municipal clerk. Subp. 2. Authorization. The municipal governing body, school board, or county board may authorize mail balloting by resolution adopted no later than 45 days prior to the first election at which mail balloting will be used. Ifmail balloting is adopted pursuant to Minnesota Statutes, section 204B.45, the resolution remains in effect for all subsequent state and county elections until revoked. Revocation of the resolution may occur no later than 45 days before the next affected election. Authorization to conduct a special election pursuant to Minnesota Statutes, section 2048.46, expires after completion of the election. Subp. 3. Notice. The municipal clerk or school district clerk shall notify thecomty auditor of the adoption or discontinuance of mail banoting no later than two weeks after adoption or revocation of the resolution. The county auditor shall send a similar. notice to the secretary of state for elections authorized pursuant to Minnesota Statutes, section 204B.45. The comty auditor, municipal clerk, or school district clerk shall post notice of mail ballot procedures at least six weeks before each election. Notice of mail ballot procedures must include: A the name or description of the municipality or WlOrganized territory; B. the date of the election and the dates that ballots win be mailed; C. a statement that each voter registered by the 21st day before the election will be mailed a ballot; D. the times, places, and manner in which voted ballots can be returned; E. an explanation of how an eligible voter who is not registered may apply for a ballot and how ii registered voter who win be absent from the precinct may apply to receive the ballot at a temporary address; F. the place and time for counting of ballots; and G. the name and address or telephone number of the official or office where additional information can be obtained. Before the first election at which mail balloting will be used or discontinued, notice must also be given by one or more of the following means: publication in a newspaper of general circulation, posting of notice at public locations within each precinct, dissemination of information through the media or at public meetings, or mailed notice to registered voters. Subp.4. Mailing ballots. The county auditor, municipal clerk., or school district clerk shall mail ballots to the voters registered in the municipality or unorganized territory. A banot mailing must be sent to each registered voter no earlier than 20 or later than 14 days prior to the election. No banot may be mailed to a challenged voter. Ballots must be sent by nonforwardable mail. Ballots for eligible voters who reside in health care facilities may be delivered as provided in Minnesota Statutes, section 2038.11. The ballot mailing must be addressed to the voter at the voter's residence address as shown on the registration file unless the voter completes an absentee ballot request as provided in Minnesota Statutes, section 2038.04. A return envelope, a ballot secrecy envelope, and instructions for marking and returning mail ballots must be 8210-6 MINNESOTA ELECTION LAWS -1997 included with the ballots. At the request of the secretary of state, a survey card that the voter can return to the secretary of state must also be included The ballot return envelope must be printed with the mail voter's certifi- cate. The ballot return envelope must be addressed for return to the COWlty auditor, mWlicipal clerk. or school district clerk that is conducting the election. First class postage must be affixed to the return envelope. Subp. 4a. Presidential primary ballots. In precincts voting by mail in the presidential primary, the county auditor shall mail the ballots of each of the major political parties to every registered voter. The county auditor shall include a secrecy envelope that provides a place for the voter to indicate the party whose ballot has been enclosed by the voter. The secretary of state shall supply the COooty auditors with the format for the secrecy envelope. The voter must be instructed to vote and return the ballot of only one party and indicate their party choice on the secrecy envelope. The electionjudges must inspect the secrecy envelope and record the voter's party choice on the polling place roster. If the voter has not indicated a party choice, the return envelope must be m~ked "rejected." When the election judges open the secrecy envelopes, they shall determine whether'the party choice indi- cated by the voter on the face of the envelope matches the party of the ballot in the envelope. If the party choice does not match the ballot, the ballot is completely defective. If more than one ballot is included, only the ballot whose party matches the party choice indicated by the voter can be COooted. The remaining ballots are completely defective. Subp. 5. Nonregistered eligible voters. An eligible voter who was not registered on the 21 st day prior to the election may apply for and receive an absentee ballot. Absentee voting in precincts using mail balloting must be conducted under Minnesota Statutes, sections 203B.04 and203B.06, except that the time for applying for, receiving, and returning absentee ballots is extended ooti18:00 p.m. on the day of the election. The absent voter's certificate and instructions must be those specified in parts 8210.9920 and 8210.9930. Subp. 6. Replacement ballots. A voter who has spoiled a ballot may request a replacement ballot from the auditor. The spoiled ballot must be returned to the auditor, either by mail or in person, before a replacement ballot can be issued. A replacement ballot may also be issued to a voter who signs an affidavit stating that the . voter did not receive the ballot mailed to the voter. The auditor shall stamp or mark on all replacement ballot retwn envelopes the words "REPLACEMENT BALLOr' and shall maintain a record of all replacement ballots issued. Subp. 7. Undeliverable baUots. Ballots returned by the post office as undeliverable to the voter at the address of registration must be securely retained. If the auditor, municipal clerk, or school district clerk is able to verify the voter's residence at that address, the ballot may be reissued. A ballot undeliverable to the voter at the address of registration must be considered a returned notice of verification as provided in Minneso1;a Statutes, section 201.12, and the voter's registration must be challenged. The auditor shall maintain ~ record of all oodeliv- - erable ballots. If the ballot is returned by the post office with notification of the voter's new address within the COooty, municipality, school district, or unorganized territory holding the mail election, the auditor or clerk shall resend a ballot to the voter along with a voter registration card, an absentee ballot return envelope as provided in part 8210.9930, and a notice explaining the need and the procedure to register at the voter's new address. The auditor or clerk shall keep a list of individuals who are sent the second mailing and will provide a copy of that list to -.....- the election judges for use in processing the returned ballots. The list of voters sent the second mailing will take the place of the absentee ballot request form specified in part 8210.0200. Subp. 8. Returning ballots. Mail ballots may be returned to the county auditor, municipal cIerk, or school district clerk, by mail, in person, or by designated agent. Ballots returned in person, or by designated agent, must be accepted ootil8:oo p.m. on the day ofthe election. Subp.9. Polling place and election judges. The only polling place required for mail balloting is the office of the election official conducting the election. The governing body shall designate a suitable location where the election judges can meet on election day to receive and COoot ballots. The location must be open for public observation of the COooting of ballots. The governing body shall appoint election j udges as provided in Minnesota Statutes, sections 204B.19 to 204B.21. During the day of the election at least three election judges must be 8210 - 7 MINNESOTA ELECTION LAWS -1997 present at the office of the official conducting the election to accept mail ballots delivered in person and to process persons registering on election day. Additional judges may be appointed as needed. If paper ballots are used, at least one judge must be appointed for the counting ofballots for every 500 persons from whom ballots are ex- pected to be returned. Subp. 10. Receiving and counting ballots. On or before election day, the election judges shall receive from the county auditor, municipal clerk. or school district clerk. returned ballots, applications for absentee ballots, affidavits for replacement ballots. and the list of voters sent a second mailing of the ballot. The judges shall arrange to receive from the election official any additional ballots received in the mail or returned by a voter prior to 8:00 p.m. on election day. Ballots must be transported to the location where ballot processing and counting will occur in a sealed transfer case by two or more election judges. During the receiving and counting of ballots, the ballots must at all times remain in the custody of two or more election judges. . Prior to 8:00 p.m. on election day, the election judges may examine the return envelope~"mark them "ac- cepted" or "rejected" and remove the ballot envelopes from the "accepted" return envelopes: The ballot enve- lopes must be placed unopened in a locked ballot box or other sealed container. At 8:00 p.m. on election day, the election judges shall open the ballot box, remove the ballots from the ballot envelopes, and count the ballots. Subp. 11. Challenges. Challengers appointed under Minnesota Statutes, section 204C.07 may be present while the election judges are examining and accepting or rejecting the return envelopes. Challenges must be made and determined as provided in Minnesota Statutes. section 204C.13, subdivision 6. Subp. 12. Costs. The governing body authorizing mail balloting shall pay the costs of the mailing. Costs of mailing include postage costs and the costs of printing required envelopes. instructions. affidavits, and mailing labels. Other expenses must be paid as provided in Minnesota Statutes, section 204B.32. Subp. 13. Experimental fonns. The secretary of state may authorize the experimental use of envelopes and other fonns related to mail elections. Statutory Authority: MSs 203B.08; 203B.09; 203B.125; 203B.14; 204B.45 History: 12SR 2142; 17 SR 8; 17 SR 351; 19SR 593; 20SR2787 8Zl0.300S REPLACEMENT BALLOT AFFIDAVIT, REQUIRED IN PART 8Zl0.3000, SUBPART 6. REPLACEMENT MAIL BALLOT AFFIDAVIT OF (print or type legal name of voter) (print or type legal address) I certify that I am a resident and eligible voter in (name of township or territory) I certify that I am requesting a replacement ballot because I did not receive the ballot mailed to me. I certify that in receive both ballots. I will destroy the unused ballot and will vote only once. I understand that voting twice is a felony punishable by not more than five years imprisonment and a fine of not more than $10,000, or both. ..<&: date) (kgalsignmureofv~er) Statutory Authority: MS s 204B. 45 History: 12 SR 2142 8210 - 8 To: From: Subject: Date: INFORMATIONAL MEMORANDUM Honorable Mayor and City Council Members Lynne M. Benson, Accountant City Disbursements April 30, 1998 Attached please find a listing of all bills paid since the last City Council meeting of April 20, 1998. These bills were approved for payment by the Finance'Director. They include routine payroll related claims, postage for mailing utility bills and the city newsletter, payments to NSP, and check from pay est #10 for the arena. lfyou should have any questions regarding these bills please feel free to contact me or Lori Webster for further information. SYSTEM DATE 04/30/98 TIME 08:39 REPORT DATE 04/30/98 SCHEDULE PAYMENT REPORT PAGE BANK VENDOR G/L DEBIT ------------------------------------------------------------------------------------------------------------------------------------ CHECK # DATE NET AMOUNT VENDOR TITLE G/L CRED IT P.O. NO. INVOICE # ------------------------------------------------------------------------------------------------------------------------------------ DESCRIPTION ACCOUNT NUMBER 36 19980 FABCON, INC. 999-0001-615 615-1010-000 55450 NORTHERN 999-0001-615 999-0001-615 999-0001-101 999-0001-101 999-0001-600 A 615-7700-590 STATES POIIER 615-1010-000 615-1010-000 . 101-1010-000 101-1010-000 600-1010-000 A 615-7700-381 A 615-7700-470 A 101-6081-381 A 101-6081-470 A 600-7100-381 FOR NORTHERN STATES POIIER ****TOTAL 82219 U.S. POSTMASTER 999-0001-600 600-1010-000 A 600-7100-322 ******TOTAL FOR BANK NO - 36 ***REGULAR CHECKS** ***MANUAL CHECKS*** ***GRAND TOTAL***** PAY EST #10-ARENA 17,650.05 APRIL ELECTRIC APRIL ELECTRIC APRIL ELECTRIC APRIL ELECTRIC APRIL ELECTRIC 41,555.75 2,358.56 153.31 606.39 39.42 1,398.07 CYCLE 1 UB POSTAGE 332.00 22,537.80 22,537.80 0.00 22,537.80 SYSTEM DATE 04/17/98 TIME 01:15 REPORT DATE 04/17/96 SCHEDULE PAYMENT REPORT PAG~ BANK VENDOR VENDOR TITLE G/L DEBIT G/L CREDIT DESCR I PTl ON ~~---------------------------------------------------------------------------------------------------------------------------------- CHECK # DATE NET AMOUNT P.O_ NO. INVOICE # ACCOUNT NUMBER ------------------------------------------------------------------------------------------------------------------------------------ 34 12037 DAKOTA CNTY TREAS-AUDITOR 101-1010-000 G 101-2196-000 PAYDATES 4/3 & 4/17/98 21886 FLUEGEL,MOYNIHAN,MILES,PA 999-0001-101 101-1010-000 A 101-6060-304 APRIL FEES 28727 HENN COUNTY COLLECTIONS 101-1010-000 G 101-2196-000 PAYDATES 4/3 & 4/17/98 32398 ICMA RETIREMENT TRUST 457 101-1010-000 G 101-2180-000 PAY PERIoD END 4/12/98 46262 LOCAL UNION 49 101-1010-000 G 101-2155-000 APRIL DUES 46263 LOCAL 320 101-1010-000 G 101-2150-000 APRIL DUES 101-1010-000 G 101-2192-000 APRIL DENTAL ****TOTAL FOR LOCAL 320 1,358.00 55450 NORTHERN STATES POWER 999-0001-600 600-1010-000 A 600-7100-381 MARCH ELECTRIC 60745 P.E.R.A. 101-1010-000 G 101-2140-000 PAY PERIOD END 4/12/98 999-0001-101 101-1010-000 A 101-6020-121 PAY PERIOD END 4/12/98 999-0001-101 101-1010-000 A 101-6040-121 PAY PERIOD END 4/12/98 999-0001-101 101-1010-000 A 101-6050-121 PAY PERIOD END 4/12/98 999-0001-101 101-1010-000 A 101-6090-121 PAY PERIOD END 4/12/98 999-0001-101 101-1010-000 A 101-6240-121 PAY PERIOD END 4/12/98 999-0001-101 101-1010-000 A 101-6311-121 PAY PERIOD END 4/12/98 999-0001-101 101-1010-000 A 101-6619-121 PAY PERIOD END 4/12/98 999-0001-101 101-1010-000 A 101-6312-121 PAY PERIOD END 4/12/98 '-0001-205 205-1010-000 A 205-6560-121 PAY PERIOD END 4/12/98 rOO01-l0l 101-1010-000 A 101-6210-121 PAY PERIOD END 4/12/98 999-0001-213 213-1010-000 A 213-6220-121 PAY PERIOD END 4/12/98 999-0001-200 200-1010-000 A 200-6520-121 PAY PERIOD END 4/12/98 999-0001-402 402-1010-000 A 402-6631-121 PAY PERIOD_END 4/12/98 999-0001-407 407-1010-000 A 407-6700-121 PAY PERIOD END 4/12/98 999-0001-600 600-1010-000 A 600-7100-121 PAY PERIOD END 4/12/98 999-0001-601 601-1010-000 A 601-7300-121 PAY PERIOD END 4/12/98 999-0001-615 615-1010-000 A 615-7700-121 PAY PERIOD END 4/12/98 999-0001-610 610-1010-000 A 610-7500-121 PAY PERIOD END 4/12/98 999-0001-610 610-1010-000 A 610-7501-121 PAY PERIOD END 4/12/98 999-0001-610 610-1010-000 A 610-7502-121 PAY PERIOD END 4/12/98 999-0001-620 620-1010-000 A 620-7900-121 PAY PERIOD END 4/12/98 999-000HOl 101-1010-000 A 101-6080-121 PAY PERIOD END 4/12/98 101-1010-000 G 101-2140-000 PAY PERIOD END 3/31/98 999-000HOl 101-1010-000 A 101-6210-121 PAY PERIOD END 3/31/98 999-0001-213 213-1010-000 A 213-6220-121 PAY PERIOD ENO 3/31/98 999-0001-213 213-1010-000 A 213-6230-121 PAY PERIOD END 3)31/98 ****TOTAL FOR P.E.R.A. 24,876.61 832.00 10,366.67 638.00 5,781.02 669.00 1,124.00 234.00 1,874.87 8,687.05 56.32 58.70 386.97 217.71 273.21 397.38 7.87 616.51 20.42 4,980.78 2,463.14 536:-88 96.31 22.39 555.40 130.35 216.19 62.66 154.13 2.79 79.76-' 59.63 1,922.26 18.78 432.51 2,420.51 SYSTEM DATE 04/17/98 TIME 01:15 REPORT DATE 04/17/98 BANK VENDOR G/L DEBIT 60747 SCHEDULE PAYMENT REPORT VENDOR TITLE G/L CREDIT INVOICE # ACCOUNT NUMBER P.O. NO. P.E.R.A./LIFE 101-1010-000 G 101-2190-000 82219 U.S. POSTMASTER 999-0001-101 101-1010-000 A 101-6040-322 ******TOTAL FOR BANK NO - 34 ***REGULAR CHECKS** ***MANUAL CHECKS*** ***GRAND TOTAL..*** DESCRIPTION APR I L PREM IUM MAIL APRIL 98 NEWSLETTER 47,417.49 47,(.17.49 , 0.00 47,417.49 PAGE 2 CHECK # DATE NET AMOUNT 294.00 727.32 Inform2tion HOT SPOTS APRIL 27, 1998 PAGE 3 HIGHWAY 47 (NORTHEAST) From 27th Ave. to 35th Ave. in northeast Minneapolis: This project includes major reconstruction of Hwy, 47. Work includes: a portion of St. Anthony Parkway that crosses Hwy. 47. Highway 47 will close in late April. 27 th Ave. at the Burlington Northern Railroad is closed to thru traffic. All traffic on University Ave. will be routed onto Lowry Ave. NE, Marshall St. NE, East River Road and 44th Ave. NE. AntiCipated completion date: November, 1998. I Project Engineer: Fred Starke, 797-3071. Public Affairs Coor'dinators: Liz Bedard, 582-1549. HIGHWAY 55 (WEST) Highwav 100 to Winnetka Avenue in Golden Valley: Expect minor delays for bridge replacement over Soo Line Railroad. Motorists should watch for bypass. Anticipated completion date: May, 1998. Project Engineer: Fred Starke, 797-3071. Public Affairs Coordinator: Judy Jacobs, 582-1365. HIGHWAY 61 HASTINGS BRIDGE (SOUTHEAST) BridIJe over the Mississippi River: Bridge inspection will be carried out from 9 a.m. to 3 p.m. MondaY!Q:rqy~pt€fjp~M,;:&1ay 4-8, 1998. Traffic will be controlled by a flagger. Mit&d$t$1~~bQMa::,~xpect traffic delays of up to 25 minutes during inspection. Inspector:PhTf Erickson, 297-4586. Public Affairs Coordinator: Kent Barnard, 582-..1363. INTERSTATE 94 (CENTRAL) Frontage road over Fairview Ave. just north of 1-94 in St. Paul: Work includes overlaying the bridge deck and replacing expansion joints. One lane of traffic will be maintained on the frontage road at all times. Expect delays. Anticipated completion date: mid-June, 1998. Project Engineer: Dave Reinsch, . 779-5013. Public Affairs Coordinator: Kent Barnard, 582-1363. HIGHWAY 169 (NORTHWEST) Over Mississippi River between Champlin and Anoka: Off-peak single lane closures may cause delays on Highway 169 from the bridge to County Road 12 in Champlin. Expect occasional off-peak lane restrictions north and south of the bridge during construction. Weather permitting, the bridge will open before the end of August, 1998. Anticipated completion date: Fall, 1998. Project Engineer: Dan Penn, 797-3072. Public Affairs Coordinator: Judy Jacobs, 582-1365. PROJECTS MAY BE DELAYED DUE TO INCLEMENT WEATHER