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Home My WebLink About05-17-99 10 CJ) LO iN ~ en ~ c..o N CITY OF HASTINGS COUNCIL MEETING 7:00 P.M. Monday DATE: May 17, 1999 I. CALL TO ORDER: II. ROLL CALL: III. DETERMINATION OF QUORUM: IV. APPROVAL OF MINUTES: Approval of Minutes of the Regular Meeting of May 3, 1999 V. COUNCIL ITEMS TO BE CONSIDERED: VI. CONSENT AGENDA: The items on the consent agenda are to be acted upon by the City Council in a single motion. There will be no discussion of these items unless a Councilmember or citizen so requests, in which event the item will be removed from the Consent Agenda to the appropriate department. 1. Pay All Bills as Audited 2. Pay Estimate No.6, M.C. Magney Construction, Inc., Booster Station and Pumphouse Improvements, $114,445.55 3. Aquatic Center Change Order No. 8-1 Drain Tile & Change Order No. 8-2 Deduct for Flag Pole 4. Charter Commission Appointment 5. Code Enforcement Inspector Job Description & Advertisement 6. Street Department Excess Equipment 7. Grading Permit & Inspection Policy 8. New Application for 3.2 On-Sale Beer License-Sun Moon Buffet 9. Barton Sand and Gravel Soil Processing Permit 10. Holst Soil Processing Permit 11. Commercial Asphalt Bituminous Plant Permit REPORT FROM JOHN CONZEMIOUS-MET COUNCIL REPRESENTATIVE VII. AWARDING OF CONTRACTS AND PUBLIC HEARING: 1. Aquatic Center Exclusive Beverage Rights 2. Hastings Aquatic Center Concession Operations VIII. REPORTS FROM CITY STAFF: A. Public Works Director 1. Summit Point Easement B. City Planner 1. Special Use Permit-Freedom Gas Station (18th & Vermillion) C. Administrator 1. Recognition of Hazel Jacobsen IX. COMMENTS FROM AUDIENCE: X. UNFINISHED BUSINESS: XI. NEW BUSINESS: XII. REPORTS FROM CITY COMMITTEES, OFFICERS, COUNCILMEMBERS: XIII. ADJOURNMENT Next Regular Meeting on Monday, June 7, 1999 Hastings, Minnesota May 3, 1999 The City Council of the City of Hastings, Minnesota met in a regular meeting on Monday, May 3, 1999 at 7:00 p.m. in the City Hall Council Chambers, 101 4th St., East, Hastings, Minnesota Members Present: Councilmember Yandrasits, Riveness, Simacek, Johnson & Hicks Members Absent: Councilmember Moratzka & Mayor Werner Staff Members Present: Dave Osberg, City Administrator; Matt Weiland, Acting Community Development Director; Tom Montgomery, Public Works Director; and Shawn Moynihan, City Attorney Approval of Minutes Acting Mayor Hicks asked if there were any corrections or additions to the minutes of the regular meeting of April19, 1999 and hearing none approved the minutes as presented. Council Items to Be Considered City Administrator Osberg recommended that the following changes and additions be made to the City Council Agenda: Item NO.6-Barton Sand & Gravel Soil Processing/Bituminous Permit and Item No.7-Holst Soil Processing Permit be removed from the agenda since those are special use permits requiring six of seven City Councilmember to approve. Item No.1 Under Public Hearing-Changed to reflect a rezoning of the High School site, rather than a vacation of an easement. Item No.3 Under Community Development Director, Site Plan Review-Erickson Oil 18th & Vermillion St. should reflect action as site plan and special use permit. Item No.5 Under Community Development Director is added to reflect the 2nd reading of the rezoning for the Hastings High School site. Moved by Councilmember Simacek, seconded by Councilmember Johnson, to change the agenda and add the items as presented by City Administrator Osberg. 5 Ayes; Nays, None. Consent Agenda Moved by Councilmember Yandrasits, seconded by Councilmember Riveness, to approve the Consent Agenda as presented. 5 Ayes; Nays, None. 1. Pay All Bills as Audited 2. Aquatic Center Grant Agreement State of Minnesota 3. Resolution No. 5-1-99-Capital Assistance Grant Agreement Amendment 4. Approve 1999-2000 Joint Powers Budget 5. Accept Inspec Inc., Proposal for Engineering Services for Reroofing Civic Arena 6. Barton Sand and Gravel Soil Processing/Bituminous Permit (Removedfrom Agenda) 7. Holst Soil Processing Permit (Removed from Agenda) 8. Resolution No. 5-2-99-Final Payment, Brown Minneapolis Tank, Ground Storage Tank, $25,700 9. Resolution No. 5-3-99-Declaring Utility Department Equipment Excess 10. Accept Proposal-TKDA-Update & Prepare Water System Comprehensive Plan 11. Final Payment Bartley Sales (Arena)-$434.75 Hastings City Council Minutes for Regular Meeting of May 3. 1999. Page 2 of 4 Public Hearing-2nd Reading of Rezoning Ordinance for Hastings High School Acting Community Development Director Matt Weiland presented to the City Council information regarding the proposed rezoning of the Hastings High School site from Agriculture to R-3 PRD Medium Density Residence. Acting Mayor Paul Hicks opened the Public Hearing at 7:04 p.m. for persons to comment on the proposed rezoning. Acting Mayor Hicks asked for any comments from the audience and hearing none closed the public hearing at 7:05 p.m. Ordinance No. 443-2ndlFinal Reading-Rezoning Ordinance-Hastings High School Moved by Councilmember Johnson, seconded by Councilmember Yandrasits, to approve Ordinance No. 443 an Ordinance amending Section 10.01, Subdivision 1 of the City Code rezoning from Agriculfure to R-3 PRD Medium.Density Residential. 5 Ayes; Nays, None. Public Hearing-Easement Vacation-Sunny Acres 4 Acting Community Development Director Matt Weiland presented information on the proposed easement vacation in the Sunny Acres 4 Addition. Acting Mayor Paul Hicks opened the Public Hearing at 7:06 p.m. and asked for comments from the audience, and hearing none closed the Public Hearing at 7:06 p.m. Moved by Councilmember Riveness, seconded by Councilmember Simacek, to approve Resolution No. 5-4-99. 5 Ayes; Nays, None Public Hearing-2nd Reading of Rezoning Ordinance-Wallin 9th Addition Acting Community Development Director Matt Weiland presented information on the proposed rezoning in the Wallin 9th Addition from Agricultural to R-1. Acting Mayor Paul Hicks opened the Public Hearing at 7:07 p.m. and asked for any comments from the audience, and hearing none closed the Public Hearing at 7:07 p.m. Ordinance No. 442-2ndlFinal Reading-Rezoning Wallin 9th Addition Moved by Councilmember Yandrasits, seconded by Councilmember Johnson, to approve Ordinance No. 442 an Ordinance amending Section 10.01, Subdivision 1 of the City Code rezoning the Wallin 9th Addition from Agricultural to R-l Low Density Residence. 5 Ayes; Nays, None Award Contract-1999 Public Improvement Public Works Director Tom Montgomery presented the results of the bids received for the 1999 Street and Utility Improvement Program. Moved by Councilmember Johnson, seconded by Councilmember Simacek, to approve Resolution No. 5-5-99 receiving bids and awarding contract for the 1999 Street and Utility Improvement Program. 5 Ayes; Nays, None. Copy of resolution on file IIastings City Council Minutes for Re~lar Meeting of May 3. 1999 Page 3 of 4 Soldiers and Sailors Cemetery Fence Public Works Director Tom Montgomery presented information on the Soldiers and Sailors Cemetery Fence bid presented by Selby Ornamental Iron Company. Moved by Councilmember Yandrasits, seconded by Councilmember Riveness, to approve the compromise bid submitted by Selby Ornamental Iron Company and allow the City to enter into an contract with Selby Ornamental Iron Company for furnishing and installing the ornamental fence around the Soldiers and Sailors Cemetery at a bid price of $27,944. The fence construction will not include a mow strip, and City forces will then be used to remove the existing fence. 5 Ayes; Nays, None. Site Plan and Special Use Permit Erickson Oil Acting Community Development Director Matt Weiland presented information on the proposed site plan submitted by Erickson Oil at 18th & Vermillion St. Moved by Councilmember Yandrasits, seconded by Councilmember Riveness, to approve the site plan for the Freedom Gas/Convenience Store and Car Wash, subject to the following conditions: 1.) Site plan approval shall be contingent upon the site receiving special use permit approval for the use of the gas station. 2.) The proposed structure and accessory items including, but not limited to, the parking lot landscaping shall be completed pursuant to the approved site plan. Upon request for occupancy of the building, all uncompleted items contained within the site plan shall be addressed pursuant to City Code Escrow Agreements. 3.) The light pole in the northwest comer of the site shall be rotated clock wise to minimize the amount of spill over light onto the adjacent western property. 4.) As a condition of special use permit issuance, the applicant shall be required to manage the operation of the car wash, such that the use of blowers to dry the cars is mandated from November to April. 5.) The trees and bushes along the west side of the property shall be kept to allow for more buffering and screening. 6.) The applicants shall submit a revised site plan and incorporate Public Works Director Tom Montgomery's comments listed in his memo dated April 27, 1999 concerning the Freedom Station site plan before the City issues a building permit. Councilmember Yandrasits offered a friendly amendment requiring that no lighting shall be located on the west side of the canopy facing the existing residential area. Councilmember Riveness agreed to allow this as a friendly amendment. Acting Mayor Paul Hicks called for a vote on the action requested as amended, with the six conditions as outlined. 5 Ayes; Nays, None. Hastings High School Environmental Assessment Worksheet Decision Moved by Councilmember Simacek, seconded by Councilmember Johnson, to approve Resolution No. 5-6-99 a Resolution of the City Council of the City of Hastings adopting Findings of Fact and conclusions pertaining to the environmental assessment worksheet for the proposed Hastings High School and determining that an environmental impact statement is not required to be completed for said project. 5 Ayes; Nays, None. Copy of resolution on file. Hastings City Council Minutes for Regular Meeting of May 3. 1999 Page 4 of 4 Interim Adjustments Due to Administrative Assistant/City Clerk Vacancy Moved by Councilmember Riveness, seconded by Councilmember Yandrasits, approve the following interim adjustments due to the current vacancy in the position of Administrative Assistant/City Clerk: I.) Adjust the monthly compensation of Carol Latham, Jane Toenjes and Tracy Souder by $200.00 per month for a period of time from March 24, 1999 through May 14, 1999. 2.) Grant Finance Director Lori Webster until July 1, 1999 to exceed the compensatory time maximum of 80 hours, with the understanding that her compensatory time shall not exceed 80 hours, after July 1, 1999. 5 Ayes; Nays, None. Appointment of City Planner Moved by Councilmember Simacek, seconded by Councilmember Johnson, to approve the recommendation of the Administrative Committee authorizing the appointment of Matt Weiland to the position of City Planner at a starting salary for the position of $3,700 per month. 5 Ayes; Nays, None. Establishment and Appointment of Full-Time City Hall Secretary/Receptionist Moved by Councilmember Simacek, seconded by Councilmember Riveness, to authorize the establishment of a full-time City Hall Secretary/Receptionist position, and authorize the appointment of Adeline Schroeder to this position, effective May 4, 1999 at a starting wage of$12.10 per hour. 5 Ayes; Nays, None. Comments from Audience There were none. Unfinished Business City Administrator Dave Osberg reminded the public and the City Council of the open house scheduled for May 6,1999 from 4:00 to 8:00 p.m. in the Community Room at the Hastings City Hall for further information on the City's Comprehensive Plan. New Business Acting Mayor Paul Hicks commented on the open house that was conducted at the new Senior Center on Sunday, May 2, 1999 and thanked all those involved with the Senior Center Project. Adjournment Moved by Councilmember Simacek, seconded by Councilmember Riveness, to adjourn the meeting at 7:40 p.m. 5 Ayes; Nays, None. ATTEST Administrator Acting Mayor D~lE 05/13/99 lIME 01:29 CHECK# VENDOR NAME BARR ENGINEERING CO. HELGET, JACKI E *** TOTAL CI1~ Of H~SlINGS APPROVAL OF BILLS PERIOD ENDING: 05/17/99 DESCR I PTl ON ORAINAGE REVIEW TARGET REFUND TRAC TOKENS FOR DEPT 00 COUNCIL REPORT PAGE DEPT. 3,334.14 VI-1 AMOUNT 3,322.14 12.00 RILEY, DETTMANN & KELSEY COMPENSATION CONSULTANT LEGISLAT 1,180.00 *** TOTAL FOR DEPT 01 1,180.00 CITY OF HASTINGS REIMB PETTY CASH POSTAGE ADMINIST 19.75 CITY OF HASTINGS REIMB PETTY CASH SUPPLIE ADMINIST 1.00 A T & T APRIL LONG DISTANCE ADMINIST 30.12 A T & T APRIL LONG OISTANCE AOMINIST 1.87 BT OFFICE PRODUCTS INT'L. PAPER/ENVELOPES AOMINIST 197.11 BT OFFICE PRODUCTS INT'L. PAPER/ENVELOPES AOMINIST 12.81 BT OFFICE PRODUCTS INT'L. PENS AOMINIST 2.07 BT OFFICE PRODUCTS INT'L. PENS AOMINIST 0.13 BT OFFICE PRODUCTS INT'L. BINDERS AOMINIST 13.57 BT OFFICE PRODUCTS INT'L. BINOERS ADMINIST 0.88 GRAPHIC OESIGN MAILING LABELS ADMINIST 75.00 GRAPHIC DESIGN MAILING LABELS ADMINIST 4.87 GRAPHIC DESIGN DOG LICENSE FORMS ADMINIST 185.00 GRAPHIC OESIGN OOG LICENSE FORMS ADMINIST 12.02 LEAGUE OF MN CITIES 99 CITY OIRECTORIES ADMINIST 340.80 LEAGUE OF MN CITIES 99 CITY DIRECTORIES ADMINIST 21.84 UNITED STATES POSTAL SERV POSTAGE ADMINIST 2,000.00 *** TOTAL FOR DEPT 02 2,918.84 GOVT FINANCE OFFICERS ASN CERT OF ACHIEVEMENT FEE GRAPHIC DESIGN FINANCIAL REPORT PAPER GRAPHIC DESIGN FINANCIAL REPORT PAPER NORTHSTAR CHAPTER APA 1999-2000 DUES *** TOTAL FOR DEPT 05 AIR FILTERS UNLIMITEO AIR FILTERS UNLIMITED CRAMER BLOG SERVICE OATA COMM WAREHOUSE FARMER BROS CO. W.W. GRAINGER, INC. W.W. GRAINGER, INC. MN OEPT/LABOR & INDUSTRY ORKIN PEST CONTROL ORKIN PEST CONTROL REIS,INC REIS,INC REIS,INC REIS,INC REIS,INC REIS,INC REIS,INC REIS,INC REIS,INC REIS,INC REIS,INC AIR FILTERS AIR FILTERS APRIL-JUNE CONTRACT NETWORK PARTS COFFEE MOPHEAD/GLASS CLEANER MOPHEAD/GLASS CLEANER PO EXEMPTION INVOICE MAY 99 SERVICE MAY 99 SERVICE EPOXY PUTTY EPOXY PUTTY PHONE CORD PHONE CORD CONDUIT/ACCESSORY PACK CONDUIT/ACCESSORY PACK AMMONIA/BOWL BRUSH AMMONIA/BOWL BRUSH WIRING SUPPLIES WIRING SUPPLIES WD40/STRAINER/CHAIN FINANCE 415.00 FINANCE 25.00 FINANCE 1.62 FINANCE 25.00 466.62 CITY HAL CITY HAL CITY HAL CITY HAL CITY HAL CITY HAL CITY HAL CITY HAL CITY HAL CITY HAL CITY HAL CITY HAL CITY HAL CITY HAL CITY HAL CITY HAL CITY HAL CITY HAL CITY HAL CITY HAL CITY HAL 246.13 13.58 242.00 52.85 66.03 63.63 3.81 30.00 72.00 4.68 3.25 0.21 4.98 0.32 9.78 0.64 4.24 0.28 30.69 1.99 8.90 DATE 05/13/99 TIME 01:29 CITY OF HASTINGS COUNCIL REPORT PAGE 2 APPROVAL OF BILLS PERIOD ENDING: 05/17/99 CHECK# VENDOR NAME DESCRIPTION DEPT. AMOUNT ----..-. --_.-. --- - -- --. -- -- -- -- -- ------------------------ -------- ----------. REIS,INC ~40/STRAINER/CHAIN CITY HAL 0.5B REIS,INC WASHERS/SCREWS CITY HAL 1.05 REIS,INC WASHERS/SCREWS CITY HAL 0.07 REIS,INC WD40/BELT/ANCHORS/SCREWS CITY HAL 9.93 REIS,INC WD40/BELT/ANCHORS/SCREWS CITY HAL 0.65 REIS,INC BOLTS/NUTS/WASHERS CITY HAL 5.61 REIS,INC BOLTS/NUTS/WASHERS CITY HAL 0.36 R & 0 ELEVATOR CO. INC. MAY 99 MAINTENANCE CITY HAL 137.55 SIGN SOLUTIONS INC OFFICE SIGN CITY HAL 54.00 SIGN SOLUTIONS INC OFFICE SIGN CITY HAL 3.09 SKIP'S SPRINKLERS SPRINKLER TEST/RPR CITY HAL 189.36 TECH PARTNERS CAT 5 CABLE CITY HAL 155.00 TECH PARTNERS CAT 5 CABLE CITY HAL 9.43 *** TOTAL FOR DEPT DB 1,426.67 A T & T APRIL LONG DISTANCE POLICE 101.59 A T & T APRIL LONG DISTANCE POll CE 6.41 DAKOTA CNTY TREAS-AUDITOR APRIL FUEL OAK CO POll CE 1.017.29 LEAGUE OF MN CITIES 99 CITY DIRECTORIES POll CE 56.80 LEAGUE OF MN CITIES 99 CITY DIRECTORIES POll CE 3.64 BIRCHEN ENTERPRISES INC. POll CE 7.38 BIRCHEN ENTERPRISES INC. OIL CHANGE POll CE 15.45 BIRCHEN ENTERPRISES INC. OIL CHANGE POll CE 0.91 BIRCHEN ENTERPRISES INC. FUEL FILTER POll CE 60.95 BIRCHEN ENTERPRISES INC. FUEL FILTER POll CE 1.62 BIRCHEN ENTERPRISES INC. CLUTCH FAN/OIL CHANGE POLICE 175.45 BIRCHEN ENTERPRISES INC. CLUTCH FAN/OIL CHANGE POLICE 8.97 BIRCHEN ENTERPRISES INC. HOSE ASSY/COOLANT LK POll CE 133.85 BIRCHEN ENTERPRISES INC. HOSE ASSY/COOLANT LK POLICE 4.80 BIRCHEN ENTERPRISES INC. OIL CHANGE POLICE 15.45 BIRCHEN ENTERPRISES INC. OIL CHANGE POll CE 0.91 BIRCHEN ENTERPRISES INC. TIRES POll CE 113.88 BIRCHEN ENTERPRISES INC. TIRES POll CE 6.23 BIRCHEN ENTERPRISES INC. OIL/LUBE POll CE 28.40 BIRCHEN ENTERPRISES INC. OIL/LUBE POll CE 1.75 BIRCHEN ENTERPRISES INC. REMOVE SNOW TIRES POll CE 9.00 MILLER & HOLMES, INC. CAR WASHES 2/24-4/28 POll CE 117.37 MILLER & HOLMES, INC. CAR WASHES 2/24-4/28 POll CE 7.63 O'BRIEN, JOE CHEVROLET TRANSMISSION REPAIRS POll CE 1,777.02 ~i O'BRIEN, JOE CHEVROLET TRANSMISSION REPAIRS POll CE 85.75 POST BOARD POST RENEWAL HICKS POll CE 90.00 POST BOARD POST RENEWAL KEGLEY POll CE 90.00 POST BOARD POST RENEWAL KREUN POLICE 90.00 POST BOARD POST RENEWAL LARSON POll CE 90.00 POST BOARD POST RENEWAL MCMENOMY POll CE 90.00 POST BOARD POST RENEWAL MILLER POll CE 90.00 POST BOARD POST RENEWAL MUNSON POll CE 90.00 STREICHER'S HANDCUFFS POll CE 24.95 STREICHER'S HANDCUFFS POll CE 1.62 *** TOTAL FOR DEPT 21 4,415.07 AMERICAN LINEN & APPAREL TOWEL S FIRE 17.15 AMERICAN LINEN & APPAREL TOWELS FIRE 1.11 VATE 05(13(99 TIME 01 ;29 CITY OF ffA$TINGS COUNCIL REPORT PAGE 3 APPROVAL OF BILLS PERIOD ENDING: 05/17/99 CHECK# VENDOR NAME DESCRIPTION A T & T APRIL LONG DISTANCE A T & T APRIL LONG DISTANCE DAKOTA CNTY TREAS-AUDITOR APRIL FUEL OAK CO COUNTY MARKET COFFEE FIRE/EMS CENTER TUITION-FASBENDER FIRE/EMS CENTER TUITION-FINLEY FIRE/EMS CENTER TUITION-MESAROS GRAPHIC DESIGN ENVELOPES GRAPHIC DESIGN ENVELOPES GRAPHIC DESIGN DISPATCH LOG/ENVELOPES GRAPHIC DESIGN DISPATCH LOG/ENVELOPES KNOLL, ANDREY FIRE SCHOOL MILEAGE LEAGUE OF MN CITIES 99 CITY DIRECTORIES LEAGUE OF MN CITIES 99 CITY DIRECTORIES MOTOR PARTS SERVICE CO GUAGE MOTOR PARTS SERVICE CO GUAGE MOTOR PARTS SERVICE CO AIR HOSE FOR SHOP MOTOR PARTS SERVICE CO AIR HOSE FOR SHOP MOTOR PARTS SERVICE CO CABLE/PLUG/TUBE MOTOR PARTS SERVICE CO CABLE/PLUG/TUBE MOTOR PARTS SERVICE CO AIR FILTERS MOTOR PARTS SERVICE CO BEARINGS/SEALS-RESCUE MOTOR PARTS SERVICE CO BEARINGS/SEALS-RESCUE AIRTOUCH CELLULAR MONTHLY CHARGES YAL MART STORE #01-1472 PRINTER YAL MART STORE #01-1472 PRINTER YAL MART STORE #01-1472 PAPER PRODUCTS YAL MART STORE #01-1472 PAPER PRODUCTS XEROX CORPORATION MONTHLY LEASE XEROX CORPORATION MONTHLY LEASE *** TOTAL FOR DEPT 22 AUTO DOCTOR MUFFLER REPAIRS DAKOTA CNTY TREAS-AUDITOR APRIL FUEL OAK CO HEALTH PARTNERS OVERPMT MICHAEL BANC PARR EMERGENCY,INC AMB SUPPLIES NINETY-FOUR SERVICES INC. COTS/YHEELCOVERS PRAXAIR DISTRIBUTION INC. OXYGEN PRAXAIR DISTRIBUTION INC. OXYGEN PRAXAIR DISTRIBUTION INC. OXYGEN TECH 1 AUTOMOTIVE TRANSMISSION REPAIRS ZOLL MEDICAL CORP AMB SUPPLLIES ZOLL MEDICAL CORP AMB SUPPLLIES YOOD, DAVID OVERPMT M YOOD 990311 *** TOTAL FOR DEPT 23 DAKOTA CNTY TREAS-AUDITOR APRIL FUEL OAK CO *** TOTAL FOR DEPT 24 BELTZ, JEFFREY H. MAY ANIMAL CONTROL *** TOTAL FOR DEPT 27 DAKOTA CNTY TREAS-AUDITOR APRIL FUEL OAK CO DEPT. FIRE FIRE FIRE FIRE FIRE FIRE FIRE FIRE FIRE FIRE FIRE FIRE FIRE FIRE FIRE FIRE FIRE FIRE FIRE FIRE FIRE FIRE FIRE FIRE FIRE FIRE FIRE FIRE FIRE FIRE AMOUNT 35.98 2.27 296.77 48.23 100.00 100.00 100.00 25.00 1.62 150.00 9.75 106.02 28.40 1.82 43.63 2.84 22.37 1.13 98.70 6.42 19.72 70.60 4.59 161.20 307.87 20.01 46.92 3.05 136.03 8.84 1,978.04 AMBULANC 82.11 AMBULANC 134.14 AMBULANC 1,480.84 AMBULANC 32.55 AMBULANC 6,400.00 AMBULANC 62.70 AMBULANC 83.45 AMBULANC 41.85 AMBULANC 163.39 AMBULANC 95.00 AMBULANC 88.00 AMBULANC 837.79 9,501.82 BUILDING 31.74 31.74 ANIMAL C 1,100.00 1,100.00 ENGINEER 41.71 DATE 05/13/99 TIME 01:29 CITY OF HASTINGS COUNCIL REPORT PAGE 4 APPROVAL OF BILLS PERIOD ENDING: 05/17/99 CHECK# VENDOR NAME DESCRIPTION DEPT. AMOUNT ~---~--- .---....----------------. ------------------------ -------- ----------- DWYER & ASSOCIATES 11TH ST ROW ENGINEER 3,605.00 MONTGOMERY, THOMAS MILEAGE 3/31-4/30 ENGINEER 49.56 MONTGOMERY, THOMAS SUSA MTG ENGINEER 10.00 *** TOTAL FOR DEPT 31 3,706.27 ASPEN EQUIPMENT CO WOOD CHIPPER STREETS 23,763.00 ASPEN EQUIPMENT CO WOOD CHIPPER STREETS 1,544.60 ASPEN EQUIPMENT CO KNIFE SET FOR CHIPPER STREETS 162.50 ASPEN EQUIPMENT CO KNIFE SET FOR CHIPPER STREETS 10.08 A T & T APRIL LONG DISTANCE STREETS 17.25 A T & T APRIL LONG DISTANCE STREETS 1.09 DAKOTA CNTY TREAS-AUDITOR APRIL FUEL OAK CO STREETS 723.97 FARMERS UNION CO-OP ASSN GREASE STREETS 107.00 FARMERS UNION CO-OP ASSN GREASE STREETS 6.96 FARMERS UNION CO-OP ASSN OIL STREETS 242.00 FARMERS UNION CO-OP ASSN OIL STREETS 15.73 FOLSOM'S COMMUNICATIONS RADIO REPAIRS STREETS 153.59 G & K SERVICES SHOP TOWELS & RUGS STREETS 65.69 G & K SERVICES SHOP TOWELS & RUGS STREETS 4.27 KREMER SPRING & ALIGNMENT REPLACE PIN ON R-SPRING STREETS 75 .75 KREMER SPRING & ALIGNMENT REPLACE PIN ON R-SPRING STREETS 0.49 KREMER SPRING & ALIGNMENT STERLING PIN ON SPRING STREETS 98.75 KREMER SPRING & ALIGNMENT STERLING PIN ON SPRING STREETS 1.98 LAKE LAND TRUCK CENTER REO LENS ASY STREETS 52.14 LAKE LAND TRUCK CENTER REO LENS ASY STREETS 3.39 LAKE LAND TRUCK CENTER SENSOR STREETS 49.47 LAKE LAND TRUCK CENTER SENSOR STREETS 3.22 LAKE LAND TRUCK CENTER SWITCH STREETS 34.46 LAKE LAND TRUCK CENTER SWITCH STREETS 2.24 BIRCHEN ENTERPRISES INC. KEROSINE-STREETS STREETS 7.50 MOTOR PARTS SERVICE CO D/S STOP LIGHT STREETS 15.60 MOTOR PARTS SERVICE CO O/S STOP LIGHT STREETS 1.02 NIEBUR IMPLEMENT CO PARTS STREETS 113.97 NIEBUR IMPLEMENT CO PARTS STREETS 5.65 NIEBUR IMPLEMENT CO CHAIN SAW STREETS 343.96 NIEBUR IMPLEMENT CO CHAIN SAW STREETS 22.36 N.W. ASPHALT MAINTENANCE 26,363 LBS CRACKSEAL STREETS 15,000.55 PRAXAIR DISTRIBUTION INC. GOGGLE/HEAT SHIELD/NOZZL STREETS 204.37 PRAXAIR DISTRIBUTION INC. GOGGLE/HEAT SHIELD/NOZZL STREETS 12.56 PRAXAIR DISTRIBUTION INC. SUPPLI ES STREETS 156.00 PRAXAIR DISTRIBUTION INC. SUPPLI ES STREETS 9.96 RENTALL HASTINGS SAW RENT STREETS 133.52 RENTALL HASTINGS SAW RENT STREETS 8.05 SCHUTT, MARK SAFTEY BOOTS STREETS 150.00 SOLBERG AGGREGATE COMPANY HAULING CONCRETE-GAS PMP STREETS 520.00 TOWER ASPHALT, INC. BLACKTOP STREETS 450.23 TOWER ASPHALT, INC. BLACKTOP STREETS 29.26 UNITED BUILDING CENTERS CEMENT STREETS 4.98 UNITED BUILDING CENTERS CEMENT STREETS 0.32 UNITED BUILDING CENTERS CEMENT STREETS 2.49 UNITED BUILDING CENTERS CEMENT STREETS 0.16 WAL MART STORE #01-1472 BA HERY STREETS 47.96 WAL MART STORE #01-1472 BATTERY STREETS 3.12 nm OS/H/99 flME 01 ~29 CITY O~ Kl~TI"G~ COU"CIL REPORT PlGE 5 APPROVAL OF BILLS PERIOD ENDING: 05/17/99 CHECK# VENDOR NAME DESCRIPTION DEPT. AMOUNT ~ ~. - - - -- -----------------._-----. ------------------------ -------- ----------- WAL MART STORE #01-1472 WAL MART STORE #01-1472 ZARNOTH BRUSH WORKS, INC. ZARNOTH BRUSH WORKS, INC. *** TOTAL DAKOTA ELECTRIC ASSN DAKOTA ELECTRIC ASSN NORTHERN STATES POWER NORTHERN STATES POWER *** TOTAL HASTINGS STAR GAZETTE HASTINGS STAR GAZETTE HASTINGS STAR GAZETTE HASTINGS STAR GAZETTE HASTINGS STAR GAZETTE HASTINGS STAR GAZETTE *** TOTAL O'CONNOR PLBG & HEATING OTTO LANDSCAPING OTTO LANDSCAPING OTTO LANDSCAPING QUALITY COLLISION CENTER STOFFEL, RALPH SPLASHTACULAR, INC. *** TOTAL ADOLPH KIEFER & ASSOCIATE A T & T A T & T BAHLS SERVICE BAHLS SERVICE BAHLS SERVICE BAHLS SERVICE BAHLS SERVICE BAHLS SERVICE BT OFFICE PRODUCTS INT'L. BT OFFICE PRODUCTS INT'L. CEMSTONE PRODUCTS CO. CEMSTONE PRODUCTS CO. TRUGREEN CHEMLAWN TRUGREEN CHEMLAWN FIRST NAT'L BANK FIRST NAT'L BANK GORDY'S GLASS GORDY'S GLASS HASTINGS VEHICLE REGIS. JOHN MOORMAN, INC. LEEF BROTHERS, INC. LEEF BROTHERS, INC. MN DEPT/LABOR & INDUSTRY CHAMOIS/WASH SUPPLIES CHAMOIS/WASH SUPPLIES MAIN/GUTTER BROOMS MAIN/GUTTER BROOMS FOR DEPT 32 STREETS 33.45 STREETS 2.17 STREETS 756.75 STREETS 49.19 45,224.77 APRIL ELECTRIC APRIL ELECTRIC APRIL ELECTRIC APRIL ELECTRIC FOR DEPT 33 ST LIGHT 592.28 ST LIGHT 38.49 ST LIGHT 8,995.58 ST LIGHT 509.07 10,135.42 REZONE RIVERWOOD 7TH SPECIAL USE PMT-HOLST SPECIAL USE PMT-M & H 99 STREET IMPROVEMENTS 99 ST IMP PD TWICE ORDINANCE #442 FOR DEPt 41 CITY CLE 58.50 CITY CLE 45.50 CITY CLE 52.00 CITY CLE 96.40 CITY CLE 144.60- CITY CLE 84.50 192.30 PLUG-POOL MONUMENT PK PROJE 60.00 PLAY EQUIP/PEA GRAVEL PK PROJE 8,056.25 PLAY EQUIP/PEA GRAVEL PK PROJE 7,100.00 PLAY EQUIP/PEA GRAVEL PK PROJE 7,100.00 REPAIRS POOL PLAQUE PK PROJE 391.00 TUTTLE PK BACKSTOP/FENCE PK PROJE 6,412.00 WATERSLIDE PMT #4 PK PROJE 28,647.25 FOR DEPT 52 57,766.50 RED FANNY PACKS PK OPERA APRIL LONG DISTANCE PK OPERA APRIL LONG DISTANCE PK OPERA BATTERY PK OPERA TIRES PK OPERA BATTERY PK OPERA TI RES PK OPERA T I RES PK OPERA TIRES PK OPERA CASH DRAWER/SAFE PK OPERA CASH DRAWER/SAFE PK OPERA CONCRETE PK OPERA CONCRETE PK OPERA FERTILIZER APP PK OPERA FERTILIZER APP PK OPERA HRA-SR CENTER JUNE 99 PK OPERA ESCROW SHORTAGE SR CTR PK OPERA WINDSHIELD/TORO LAWNMOWE PK OPERA WINDSHIELD/TORO LAWNMOWE PK OPERA TITLE/REG-99 CHEV PU PK OPERA CPO COURE-JOHNSON PK OPERA TOWELS/MATS PK OPERA TOWELS/MA TS PK OPERA EXEMPTION INVOICE PK OPERA 198.92 3.23 0.20 133.40 56.19 8.67 3.65 166.50 8.58 367.17 23.87 20.80 1.35 124.00 8.06 1,977.35 699.31 225.46 11.73 1,504.37 139 . 00 36.60 2.38 10.00 DATE 05/13/99 TIME 01:29 CITY OF HASTINGS COUNCIL REPORT PAGE 6 APPROVAL OF BILLS PERIOD ENDING: 05/17/99 CHECK# VENDOR NAME DESCR I PTI ON DEPT. AMOUNT ....----..- ------------------------- ------------------------ -------- ----------- MOTOR PARTS SERVICE CO CABLE TIES/FILTERS PK OPERA 29.98 MOTOR PARTS SERVICE CO CABLE TIES/FILTERS PK OPERA 1.95 MOTOR PARTS SERVICE CO ALTERNATOR/TORO LAWNMOWE PK OPERA 327.70 MOTOR PARTS SERVICE CO ALTERNATOR/TORO LAWNMOWE PK OPERA 21.31 MTI DISTRIBUTING COMPANY PUMP SUB ASSY PK OPERA 34.32 MTI DISTRIBUTING COMPANY PUMP SUB ASSY PK OPERA 2.02 MTI DISTRIBUTING COMPANY RETAINING RING PK OPERA 0.79 MTI DISTRIBUTING COMPANY RETAINING RING PK OPERA 0.03 MTI DISTRIBUTING COMPANY TIRE PNEUMATIC/BELTS/FLT PK OPERA 867.14 MTI DISTRIBUTING COMPANY TIRE PNEUMATIC/BELTS/FLT PK OPERA 55.13 NINE EAGLES GOLF CO. JACKET/SHIRTS PK OPERA 182.03 NORTHERN STATES POWER APRIL ELECTRIC PK OPERA 191.10 NORTHERN STATES POWER APRIL ELECTRIC PK OPERA 13.96 O'BRIEN, JOE CHEVROLET 99 4WD CHEV PICK UP PK OPERA 22,774.79 REIS,INC SHIPPING-UMBRELLAS PK OPERA 60.04 REIS,INC SCREWS/B IT PK OPERA 1.21 REIS,INC SCREWS/B IT PK OPERA 0.08 RENT 'N' SAVE PORTABLE PORTABLE REST ROOM RENT PK OPERA 208.20 RENT 'N' SAVE PORTABLE PORTABLE REST ROOM RENT PK OPERA 5.41 RETEK CORP SEASON PASS/PMT #1 PK OPERA 1,800.00 TRI-FOXCO U.S.A. INC. WHISTLES W/ LANYARD PK OPERA 188.40 WAL MART STORE #01-1472 OFFICE SUPPLIES PK OPERA 193.00 WAL MART STORE #01-1472 OFFICE SUPPLIES PK OPERA 12.55 *** TOTAL FOR DEPT 53 32,701.93 HOFFMAN-MCNAMARA TREES HOFFMAN-MCNAMARA TREES *** TOTAL FOR DEPT 62 GROSSMAN, JOHN GROSSMAN, JOHN APRIL MILEAGE MISC EXP *** TOTAL FOR DEPT 63 FLUEGEL,MOYNIHAN,MILES,PA HIP-LAKE ELMO BANK *** TOTAL FOR DEPT 64 HASTINGS STAR GA2ETTE COMPOST LEAVES ADVERT *** TOTAL FOR DEPT 69 A T & T APRIL LONG DISTANCE A T & T APRIL LONG DISTANCE CARLSON AUTO TRUCK INC. DIFFERENTIAL-90 GMC PU CARLSON AUTO TRUCK INC. DIFFERENTIAL-9D GMC PU GROT JOHN, JERRY ASPHALT/CURB REPAIR DAKOTA CNTY TREAS-AUDITOR APRIL FUEL OAK CO DAKOTA ELECTRIC ASSN APRIL ELECTRIC DAKOTA ELECTRIC ASSN APRIL ELECTRIC DAVIES WATER EQUIPMENT CO LOCATOR DAVIES WATER EQUIPMENT CO LOCATOR FOLSOM'S COMMUNICATIONS RADIO REPAIRS M.C. MAGNEY CONSTRUCTION PAY EST #6 BOOSTER STA NIEBUR IMPLEMENT CO FILTERS NIEBUR IMPLEMENT CO FILTERS REFOREST REFOREST 309.92 HRA HRA 291.00 18.92 52.08 19.06 71.14 INDUSTRI 447.00 447.00 RECYCLE 350.00 350.00 WATER WATER \lATER WATER WATER WATER WATER WATER WATER \lATER WATER \lATER WATER WATER 17.24 1.09 1,639.83 78.74 3,363.00 287.73 74.41 4.84 2,500.00 162.50 153.59 114,445.55 19.59 1.27 DATE 05/13/99 TIME 01:29 CITY Of HASTINGS APPROVAL OF BILLS PERIOO ENDING: 05/17/99 CHECK# VENDOR NAME DESCRIPTION -------- ---------------.--------- ----------.------------. -------- --------.-- OTTO EXCAVATING, INC. REIS,INC REIS,INC RENT ALL HASTINGS RENTALL HASTINGS SERCO, LABS T~IN CITY ~ATER CLINIC ~ATER PRO ~ATER PRO ZGOOA, JOHN REPLACE CURB/GUTTER CABLE CLAMPS CABLE CLAMPS CONCRETE SA~ CONCRETE SA~ COLIfORM BACTERIA IN APRIL 99 ~ATER ANALYSIS ~ATER MAIN REPAIR ~ATER MAIN REPAIR PARKING FEE *** TOTAL FOR DEPT 70 BRAUN PUMP & CONTROL INC. DAKOTA ELECTRIC ASSN DAKOTA ELECTRIC ASSN FLEXIBLE PIPE TOOL CO FLEXIBLE PIPE TOOL CO MCES *** TOTAL SVC CALL 10TH ST APRIL ELECTRIC APRIL ELECTRIC LEADER HOSE LEADER HOSE JUNE SE~ER SVC fOR DEPT 71 LIFT A T & T APRIL LONG DISTANCE A T & T APRIL LONG DISTANCE CARLSON AUTO TRUCK INC. BRAKE REPAIRS CARLSON AUTO TRUCK INC. BRAKE REPAIRS CARLSON AUTO TRUCK INC. BRAKE REPAIRS CARLSON AUTO TRUCK INC. DRIVE SHAfT/TURN SIGNAL CARLSON AUTO TRUCK INC. DRIVE SHAFT/TURN SIGNAL DAKOTA CNTY TREAS-AUDITOR APRIL fUEL OAK CO HASTINGS BUS CO BACK-UP DRIVER 4/7/99 HASTINGS BUS CO BACK-UP DRIVER 4/26/99 HASTINGS BUS CO BACK-UP DRIVER 4/27/99 HASTINGS BUS CO BACK-UP DRIVER 4/28/99 LAKE LAND TRUCK CENTER SOLENOID FOR HAYK LAKE LAND TRUCK CENTER SOLENOID FOR HA~K YAL MART STORE #01-1472 BATTERIES ~AL MART STORE #01-1472 BATTERIES *** TOTAL fOR DEPT 72 COUNCIL REPORT PAGE 7 DEPT. AMOUNT 450.00 3.80 0.25 104.76 6.31 40.00 76.00 1,127.31 66.80 7.00 YATER ~ATER ~ATER YATER ~ATER YATER ~ATER ~ATER ~ATER ~ATER 124,631.61 ST ~ASTE~AT 305.00 ~ASTE~AT 22.91 ~ASTEYAT 1.49 ~ASTE~AT 125.00 YASTEWAT 8.13 WASTE~AT 68,027.17 68,489.70 TRANSIT TRANSIT TRANSIT TRANSIT TRANSIT TRANSIT TRANS IT TRANSIT TRANSIT TRANSIT TRANSIT TRANSIT TRANS IT TRANS IT TRANSIT TRANSIT 1,345.85 3.00 0.19 349.72 10.04 94.50 156.26 1.97 307.40 74.20 61.84 61.84 61.84 33.18 2.16 119.92 7.79 A T & T APRIL LONG DISTANCE HYDRO A T & T APRI L LONG DISTANCE HYDRO CHAPIN CONSTRUCTION BLTN BID-HYDRO COOLING SYSTEM HYDRO L & S INDUST. & MARINE LOG BOOM/TRASH RACK CLNG HYORO NORTHERN STATES POWER APRIL ELECTRIC HYDRO NORTHERN STATES POWER APRIL ELECTRIC HYDRO *** TOTAL FOR DEPT 73 6,684.76 AMERIPRIDE APPAREL/PAPER AMERIPRIOE APPAREL/PAPER A T & T A T & T DALCO ELLIOT, JEfF ACE HARD~ARE ULTIMA TISSUE ULTIMA TISSUE APRIL LONG DISTANCE APRIL LONG DISTANCE PARTS/LABOR ENGINEER LICENSE AIR QUICKCONNECT 2.68 0.17 73.95 6,582.00 24.44 1.52 ARENA ARENA ARENA ARENA ARENA ARENA ARENA 126.21 8.20 15.50 0.98 59.76 20.00 1.09 DATE 05/13/99 TIME 01:29 CITY OF HASTINGS APPROVAL OF BILLS PERIOD ENDING: 05/17/99 CHECK# VENDOR NAME DESCRIPTION ~~~._--- ------------------------- ------------------------ -------- ----------- ACE HARDWARE AIR QUICKCONNECT MCGREE JIM BOILER LICENSE MINNCOMM PAGING PAGER MINNCOMM PAGING PAGER THERMOGAS CO OF HASTINGS 6 CYL FILL THERMOGAS CO OF HASTINGS 6 CYL FILL T~ERMOGAS CO OF HASTINGS 45 GAL L/P FUEL COOLING THERMOGAS CO OF HASTINGS 45 GAL L/P FUEL COOLING *** TOTAL FOR DEPT 74 DAKOTA COUNTY TREASURER CITY SHARE OAK CO FUEL *** TOTAL FOR DEPT 81 IDS CAPITAL 5/26-6/25 COPIER MAINT 105 CAPITAL 5/26-6/25 COPIER MAINT CAROLE ZELLIE CLG GRANT FY 98 SVCS MIDWEST PHOTO SERVICE INC PHOTO PROCESSING MIDWEST PHOTO SERVICE INC PHOTO PROCESSING MIDWEST PHOTO SERVICE INC PHOTO PROCESSING MIDWEST PHOTO SERVICE INC PHOTO PROCESSING *** TOTAL FOR OEPT 85 COUNCIL REPORT PAGE 8 DEPT. AMOUNT ARENA ARENA ARENA ARENA ARENA ARENA ARENA ARENA 0.07 20_00 19.20 1.25 54.00 3.51 30.11 1.95 361.83 MISCELLA 85,351.00 85,351.00 HERITAGE HERITAGE HERITAGE HERITAGE HERITAGE HERITAGE HERITAGE 1,793.43 194.25 12.03 1,500.00 33.23 2.16 48.60 3.16 LEAGUE/MN CITIES INS TRST DEDUCTIBLE CLM 11025734 UNALLOCA 1,000.00 LEAGUE/MN CITIES INS TRST 1ST AND 2ND QTR INS UNALLOCA 78,264.50 LEAGUE/MN CITIES INS TRST EXCESS LIAB INS UNALLOCA 29,550.00 LEAGUE/MN CITIES INS TRST 98 PREM AUDIT ADJUSTMENT UNALLOCA 11,131.00 LEAGUE/MN CITIES INS TRST INS PREM COVENANT UNALLOCA 2,461.00 *** TOTAL FOR DEPT 90 122,406.50 BRKW APPRAISALS DWYER & ASSOCIATES SANDERS, WACKER, WEHRMAN SEH ENGINEERS APPRAISAL 1204 OAK ST 4TH ST ROIl PLAT SOLDIER/SAILORS FENCE SIGNAL DESIGN SIEBEN/55 *** TOTAL FOR DEPT 99 *** TOTAL FOR BANK 36 *** GRAND TOTAL *** CONSTRUC 2,800.00 CONSTRUC 1,455.00 CONSTRUC 617.50 CONSTRUC 3,492.45 8,364.95 596,687.82 596,687.82 May 17, 1999 APPROVED: City Administrator Finance Director Councilmember Simacek Councilmember Riveness Councilmember Johnson Councilmember Moratzka Councilmember Hicks Councilmember Yandrasits Mayor Werner VI-2 .' TKDA TOLTZ. KING, OUVALL. ANDERSON AND ASSOCIATES. INCORPORATED ENGINEERS. ARCHITECTS' PLANNERS 1500 PIPER JAFFRAY PlAZA 444 ceDAR STREET SAINT PAUL. MINNESOTA 55101-2140 PHONE:ll121292~ FAX:6121292-0083 Comm. No. 11587-02 Cert. No. 6 St. Paul, MN, May 7 . 19---22... To City of Hastings Minnesota Owner This Certifies that M. C. Magnev Construction, Inc. , Contractor For High Service Booster Station and Well Pumphouse Improvements, Hastings Minnesota Is entitled to One Hundred Fourteen Thousand, Four Hundred Fortv Five and 55/100 Dollars................($114.445.55) being 6th estimate for partial payment on contract with you dated October 20 , 19 98. Received payment in full of above Certificate. M. C. Magney Construction, Inc TOLTZ. IT ANDERSON AND """"",." <NC. ENGINEE.AR CI'S-PLANNERS ~/~ David L. Moore, P. E. ,19 RECAPITULATION OF ACCOUNT CONTRACT PLUS EXTRAS PAYMENTS CREDITS ~"ntract price plus extras 696,600.00 All previous payments $ 441,109.70 Change Order No. n .. .. n .. .. n .. .. .. .. .. AMOUNT OF TillS CERTIFICATE 114,445.55 Totals 696,600.00 555,555.25 There will remain unpaid on contract after payment of this Certificate 141,044.75 I 696,600.00 II 696,600.00 II I ..dn ~ru,...1 r'\..............rI-..,..,;f.1 C......~/_..__ o ~g CJ l6:;: 0) .... w . ~ ~ z;:; ~ a: z . u - c ~ 0:: - " . ~~ 10 , z tf2 :E Q! 'C III - .;f~~.!!! ~=ll ~ffi~~ Ii!' a...c ~e _'15~ iij )~Jil ca:: ~ IU "E - III -.J n , ",1!~= b; &.IJ > E m~:I: :e ~n i~~~ it ~61 ~o~o "-{1 < 1- 0 Hili ~ 0 >- ..I ~ iIi "''' S"I ll.c C/) <0 'Iii - u 10 ....... ..=,(1 ~e oxxx 0 ;;..~. I-'8J~::lci'" 01 tl.l!!'156 Ccso ({ -'-l' z~ a.l:lw j'lii w .!!! 00 IIlj'lii- a. 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Q) Q) Q) Q) C C C c: ro .E .~ .~ .S: .c. .c. .c..c.. .. ..... ..... ..... ..... ~~Eo.Eo.Eo.EQ)Q)Q)Q)IIII====~~~~~BBBB~g~~~~~~ u cccc:~~~~. oooo.-mrnoo'S~~'~'--'-_l'Ol'Ol'Oltl ~l'Ol'Ol'Ol'O====cccc~~~~c(----~~C/)C/)~~~~ OOOOOEEEE::l::l:;:l::lOOOO.~~~~~~............~~~~ uuuuuuuuuuuuuuuuuu~~~~~~~~~~~~~~~~ ~<<<<<<<<~<<<<<<<<EEEEEEEEEEEEEEEE >>>>>>>>>>>>>>>>>>~~~~~~~~~~~~~~~~ IIIIIIIIIIIIIIIIIIWWWWWWWWWWWWWWWW dgggggggggggggggggggggggggggggggggg ~~~~~~~~~~~~~~~~~~~0000000000000000 w~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ l/) oJ ~ o ~ VI.3 MEMO Date: May 12, 1999 Subject: Ma~r ~City Council ;~ M~V ____lhnara Hastings Aquatic Center Change Order 8-1 and Change Order 8-2 To: From: Staff is requesting that the City Council approve Change Order 8-1 which will add drain tile behind the retaining wall at a cost of$550.00. Change Order 8-2 the deduction ofa flag pole which will amount to a credit of$988.00. Both these Change Orders are under Contract 1 with A & L Construction. If you have any questions regarding this matter please call me. jt I CHANGE ORDER No. 8 DATE OF ISSUANCE April 27. 1999 EFFECTIVE DATE Apri 1 27. 1999 OWNER CONTRACTOR Contract: Project: OWNER's Contract No. ENGINEER r,r~mm~r & AssociQt~s q71?1'l You are directed to make the following changes in the Contract Documents: Description: (1) Add drain tile (add $550.00) (2) Deduct flag pole (deduct $988.00) Reason for Change Order: I~ . .,:;. Owner request, provide drainage in back of wall. Attachments: (List documents supporting change) C08-1, C08-2 I CHANGE IN CONTRACT PRICE: I Original Contract Price $ 781,000.00 Net Increase (Decrease) from previous Change Orders No. lto~: $ 80,191. 30 Contract Price prior to this Change Order: $ 861,191.30 Net imtMle (decrease) of this Change Order: $ ($438.00) Contract Price with all approved Change Orders: $ 860.753.30 N4~ E R (Authorized Signature) I CHANGE IN CONTRACT TIMES: I Original Contract Times: May 21, 1999 Substantial Completion: Ready for final payment: .111n{::lo lA, lqqq (days or dates) Net change from previous Change Orders No. ~ to No. Q.....: Substantial Completion: 0 Ready for final payment: 0 (days) Contract Times prior to this Change Order: Substantial Completion: May 21. 1999 Ready for final payment: ,1unE> lR, lqqq (days or dates) Net increase (decrease) this Change Order: Substantial Completion: 0 Ready for final payment: 0 . (days) Contract Times with all approved Change Orders: Substantial Completion: Ma y 21, 1999 Ready for final payment: ,1une 18. 1999 (days or dates) APPROVED: By: OWNER (Authorized Signature) Date: Apri 1 27. 1999 Date: Date: '1f E1CDC 191O-8-B (1996 Edition) Prepared by the Engineers Joint Contract Documents Committee and endorsed by The Associated General Contractors of America and the Construction Specifications Institute. VI-4 MEMORANDUM TO: FROM: DATE: SUBJECT: Honorable Mayor and City Councilmembers Dave Osberg, City Administrator May 13,1999 Charter Commission Appointment RECOMMENDED CITY COUNCIL ACTION It is recommended that the City Council take action approving the appointment of Gene Sabaitis to his second term as a member of the City Charter Commission, effective May 1, 1999. Mr Sabaitis will be serving his second, four year term. VI-5 MEMORANDUM TO: Honorable Mayor and City Councilmembers FROM: Dave Osberg, City Administrator DATE: May 12,1999 SUBJECT: Code Enforcement Inspector RECOMMENDED CITY COUNCIL ACTION It is recommended tI1at the City Council take action approving the attachedjbb description and authorize the advertising for the position of Code Enforcement Inspector. BACKGROUND The City Council previously approved the job description and authorized the advertisement for the position of Housing/Building Inspector. After January 1, 1999, applications were received and interviews with four candidates were conducted. For various reasons, including lack of qualified candidates and withdrawal of one candidate, no person was hired for the position. Since that time, Inspections and Code Enforcement Supervisor Bill Mesaros has completed the attached job description that changes slightly some of the duties, and changes the title from Housing/Building Inspector, to Code Enforcement Inspector. Primary tasks for this position will continue to be the enforcement of the housing, rental and property maintenance codes of the City. Less emphasis is placed on the tasks commonly associated with building code inspections and enforcement. This change in the job description will more accurately reflect the responsibilities of the position, and lend itself to more consistent and effective enforcement and administra 'on of the hou ing, rental and property maintenance codes. CITY OF HASTINGS 101 4th Street East. Hastings, MN 55033-1955 651-437-4127. Fax: 651-437-7082 City of Hastings Job Description Position Title: Code Enforcement Inspector Department: Inspections and Code Enforcement Exempt: No Department:.. Inspections and Code Enforcement Reports To: Inspections and Code Enforcement Supervisor Shift: 8:00 A.M. - 4:30 P.M. May include some additional and/or different hours periodically, as determined by Supervisor Approved by City Council on May 17, 1999 1. ,~ 2. 3. 4. 5. 6. SUMMARY: The position is intended to enforce and administer the various City ordinances related to housing, property maintenance and code enforcement. The position will conduct field inspections of rental housing and other properties with suspected property maintenance and housing maintenance ordinance violations. The position will involve working with property owners and occupants to bring deficient structures and properties into compliance with City requirements. The position will be responsible for conducting other building inspections as directed by the Inspections and Code Enforcement Supervisor. ESSENTIAL DUTIES AND RESPONSmU.ITIES Develop and keep up to date on inventory of the City's rental housing. Coordinate with other Staff the administration of licensing of rental housing,program. Inspect rental housing units to assure compliance with the Structure Maintenance Code for Rental Residential properties. Document inspections and compliance orders related to housing and property maintenance inspections. Respond to property maintenance related complaints and follows up in a timely manner with the necessary code enforcement measures. Assists other Staff in the Inspections and Code Enforcement Department with the implementation of a proactive housing and property maintenance code enforcement program. Hastings on the :\lississippi 7. Provides data input of inspections and code violation tracking information into the City's rental housing and code enforcement tracking and data base system. 8. Conducts building and zoning compliance inspections as directed by Code Enforcement Supervisor. 9. Confers with property owners and other interested parties to explain and interpret city building, housing and structure maintenance codes. QUALIFICATIONS REQUIRED 1. Valid Minnesota Drivers License 2. Experience working with IBM compatible computers 3. Experience working in a local government setting responsible for administering and conducting inspections, permitting and record keeping with housing maintenance, rental housing, structure maintenance and building code enforcement. Accredited B.I.T. coursework may be substituted for experience 4. High School graduate 5. Experience working in setting that allows for significant public contact on a regular basis 6. Knowledge of the Uniform Building Code 7. Experience working independently with strong self motivation and effective time management 8. Practical knowledge or experience in plumbing, heating and electrical systems WORK ENVIRONMENT The work environment characteristics herein are representative ofthose an employee may encounter while performing the essential functions of this position. PHYSICAL DEMANDS The person who fills this position must be able to see, hear, talk and have the physical mobility to inspect a wide variety of structure and properties. 1. Ability to inspect structures and sites in varying weather conditions 2. Ability to spend a significant amount of work hours driving to and at inspection sites 3. Ability to operate a personal computer WORK REQUIREMENTS 1. Ability to deal professionally and courteously with the public and other employees, City Councilmembers and other Committee and Commission members. 2. Ability to determine work priorities and accomplish goals within limited periods oftime while under pressure 3. Ability to communicate effectively, orally and in writing 4. Ability to work independently, prioritizes work responsibilities and effectively utilize time on a consistent basis 5. Ability to safely operate an automobile or truck ADVERTISEMENT The City of Hastings is accepting applications for the position of Code Enforcement Inspector. The position will be responsible for conducting various inspections and performing various administrative tasks associated with the City's Housing Maintenance, Rental Housing, Structure Maintenance and Building Codes. 2-4 Years of experience in housing and rental housing code administration and inspections is preferred. Starting salary is up to $3,000 monthly. Application materials are available at the Hastings City Hall, 101 East 4th Street, Hastings, MN 55033, (651)437-4127, and must be postmarked by . The City of Hastings is an Equal Opportunity Employer. i!;;\ s ,r,[.," -z' ,~: ~' l; VI-6 MEMO To: From: Subject: Date: Honorable Mayor and City Council Members Tom Montgomery Resolution - Declaring Street Department Equipment Excess and Authorizing Sale May 13,1999 Council is requested to declare the Street Department screener excess and authorize sale to the highest responsible bidder. The screener is 46 years old and no parts are available. Street Department crews have been attempting to make or modify parts to fit the screener but have met with only limited success.~ CITY OF HASTINGS DAKOTA COUNTY, MINNESOTA Resolution No. RESOLUTION DECLARING STREET DEPARTMENT EQUIPMENT EXCESS AND AUTHORIZING SALE WHEREAS, the following Hastings Street Department screener is no longer functional. NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HASTINGS AS FOLLOWS; that 1. The Hastings Street Department screener is hereby declared excess and is to be sold in accordance with Hastings City Code, Section 2.63, Subd. 3. 2. The Public Works Director is directed to publish notice offering said Hastings Street Department screener for public sale and accepting quotes for said equipment. ADOPTED BY THE CITY COUNCIL OF HASTINGS, MINNESOTA, THIS 17TH DAY OF MAY, 1999. Ayes: Nays: Michael D. Werner, Mayor ATTEST: David M. Osberg, City Administrator (Seal) VI-7 MEMO To: From: Subject: Date: Honorable Mayor and City Council Members Tom Montgomery Grading Permit and Inspection Policy May 13, 1999 Under the existing inspection policy, Developers are required to post a cash escrow to be used to fund the City's hiring of a grading inspector. However, under the building code adopted by the City, the developer is also required to take out a grading permit. The Building Department does not review the grading plans and does not inspect the grading operations and yet are required, by adoption of the State Uniform Building Code, to issue the permit and the permit amount is set by the code. The Target developer, AMCON, was required to post a cash escrow in the amount of $4,000 to cover the City's consultant grading inspection costs. AMCON was also charged over $900 for a grading permit. The developer questioned why it was paying twice for inspection services. A review of the current policy by the Code Enforcement and Inspection Department, the Planning Department, and Public Works Department, resulted in staff concluding that double billing was occurring and recommending revision of the existing Private Improvements Inspection Policy. Given that a grading permit is required by the State Uniform Building Code and the permit fee is also set by the code, and given that the consulting inspection costs will also exceed the grading permit fee, staff is recommending transferring the permit fee to the inspection escrow account and crediting the developer for the grading permit fee paid. Staff is also recommending revising the grading policy to cover developments five acres in size or larger, as the five acre size is also used by the State in requiring an MPCA erosion control and drainage permit. COUNCIL ACTION REQUESTED Council is requested to adopt the enclosed Site Grading and Private Improvements Inspection Policy that has been revised to credit the developer for grading permit fees paid and to increase the size of the applicable developments requiring site grading inspection from one acre to five acres in size. CITY OF HASTINGS 101 4th Street East. Hastings, MN 55033-1955 651-437-4127. Fax: 651-437-7082 CITY OF HASTINGS POLICY FOR INSPECTION OF SITE GRADING AND PRIV A TEL Y CONSTRUCTED PUBLIC STREET AND UTILITY IMPROVEMENTS AdoptGd J/2/1998 Revised 5/17/99 Developers wishing to contract and construct the public street and utility improvements for their development must first have their plans and specifications approved by the Public Works Director. When submitting plans and specifications for approval, the Developer shall be required to pay a $250 plan review fee. The City of Hastings will hire a consultant to conduct construction inspection of site grading for developments larger than one five acres in size, and for all privately constructed street and utility improvements in the public right of way. The Developer contracting these improvements will be required to post a cash escrow with the City of Hastings in the amount of 135% ofthe estimated cost of the inspection services prior to receiving approval to commence construction. The City will pay all inspection costs incurred from these funds, and furnish the Developer with copies of all invoices received. The City will also charge 10% of the consultant fees to cover City overhead and administrative costs connected to the consultant inspection services. Excess funds will be returned to the Developer upon completion of the improvement project. If the funds deposited with the City are insufficient to cover the inspection costs, the Developer will be required to deposit additional funds with the City to cover the estimated overage. As applicable by the State Uniform Building Code adopted by the City of Hastings, grading permits will be required for site grading work. The grading permit will be issued by . the City's Department of Code Enforcement and Inspection. The grading permit fee charged will be credited toward the grading inspection costs and will reduce the escrow required for grading inspection by the full amount of the grading permitfee. No construction in the public right of way will be permitted without the City's consultant inspector present. The City's consultant inspector will prepare the street and utility improvement plan asbuilts in addition to inspecting the improvement construction. Prior to accepting or approving the completed grading and/or street and utility improvements, the Developer must submit a maintenance bond from his contractor in the amount of20% of the improvement costs, covering a period of one year after City acceptance of the improvements. C:\My Documents\ WPDOCSIDEVELOP\INSPOLCY99revisions 1. WPD Hastings on the Mississippi VI-B MEMORANDUM Date: May 13, 1999 To: Honorable Mayor and City Councilmembers From: Carol Latham, Administrative Secretary Subject: New Application for 3.2 On-Sale Beer License-Sun Moon Buffet On April 29, 1999 the City of Hastings received an application for 3.2 On-Sale Beer License for the Sun Moon Buffet located at 1355 South Frontage Rd., #440. The applicant has filled out all necessary paperwork, paid for the license and we have received back from the Police Department that the background check has come back fme. At this time I am asking the City Council to approve the 3.2 On-Sale Beer License for the new Sun Moon Buffet. cl VI-9 CITY OF HASTINGS 101 4th Street East. Hastings, MN 55033-1955 651-437-4127. Fax: 651-437-7082 MEMORANDUM Mayor Wemer and City Council Matt Weiland, Zoning Administrator 4/29/99 SUBJECT: Special Use Permit- Renewal of SoH Processing Permit (Barton Sand aQ.d Gravel) Enclosed is an application from Barton Sand and Gravel requesting the City to renew their soil '. processing permit for 1999. The applicant is required to reapply each yearJor the special use permit. There are no changes requested for the approved conditions of operating. A brief review ofthe Barton Sand & Gravel Company operation and recommendations are as follow;;: The City issued an initial special use permit to Davies Excavating in early 1984 with several conditions attached. In 1988 the soil processing permit for the operation was transferred from Davies Excavating to Barton Sand and Gravel. Bartons current permit allows them to operate from 7:00 am to 5:00 pm, Monday through Saturday. However, their nornial operating hours are Monday through Friday. Normal truck routes moving to and from the operation are County State Aid 54 or County Road 91 to Trunk Highway 316. The Company is also sending. Copies of Surety Bond Endorsements and Certificates of Insurance directly to the City. Background Information: 1. Zoning: A Agriculture and F-W Floodway. Sand extraction is allowed as a Special Use in both the Agriculture and Flood Way District. '" Hastings 0-0 the Mississippi 2. Existing Conditions: Information provided by the applicant describes the mining operation, the phasing ofthe mining operation and the reclamation process. Action Requested: A motion to recommend approval of the soil processing permit from May 1999 to December 31, 1999, subject to the following conditions: Barton Sand and Gravel Company is permitted to operate a soil processing operation on land described in exhibit A and pursuant to the most recent information submitted and provided during the original application in 1984 and in 1987 by Davies Excavating, Incorporated. The conditions stipulated during thedriginalcspecial use pennitissuance in 1987 are still in effect and the following: 1. The site is to be restored, upon completion of the mining operation, pursuant to the plans provided to the city during the original application in 1984 and pit expansion proposal in 1987. 2. Operating hours are not to be in excess of7:00 am to 5:00 pm Monday through Saturday except holidays. In cases of emergency Barton Sand and Gravel may operated during hours other than those noted upon approval by the City Administrator. 3. Barton sand and Gravel Company shall refrain from using West 10th Street between Trunk Highway 61 and Trunk Highway 55 for hauling purposes. 4. The City of Hastings shall be informed ofthe results of the most recent inspection ofthe Barton Sand & Gravel pit as made by the Bureau of Mines. 5. Barton Sand & Gravel Company shall provide to the city within 10 days after the City Council approval ofthe permit,' and before work begins an irrevocable bond or other form of security acceptable to the city in the amount of $25,000 for the estimated cost of restoring the site covered by the soil pursuant to City Code. 6. After the Special Use Permit is approved, Barton Sand & Gravel Company shall provide to the City a Liability insurance policy or certificate of insurance from an insurance company authorized to write casualty insurance in the State of Minnesota as will protect the applicant, its agents and the city from claims for bodily injury, death or property damage which may arise from operations under the soil processing permit. The amounts of the insurance shall not be less than that which is required by the City Code. cc: Brent Schlueter, Tiller Corporation LAND USE APPLrCATrO~ CITY CF~STINGS Address of :Pr.operty, Involved: ~45 Co~ty Ro~~I:I~~~. ~_ ____ Legal Descri~tion o~ property Involved: See Exhibit A attached !hereto. . ---,.--- ._----_...--.__._.__.-._~------- ; Applicant: Barton Sand Name Tiller Cor ; i I I &iGarvel Co., a division of tion Official Use Only /Ja t~e Ree' d File No. Address 10633 - 9th Avenue N., P.O. Box 1480 Fee Paid Maple Gr~ve, MN 55311-6480 Rec'd by Oidinanc~ No. . Telephone (612) 425-4191 Section: Owner (If different froll1 Applicant): Name: C & D Enterptises '" Address: Hastings, iMN , 55033 Tel.ephone: (651) 436-7234 Request: COJllp. Plan AlQend: Special Use: rSOil Processing $200.00 Subdivisi.on: Rezone: Site Plan:' Vacatiqn: Variance: Other: Description of Reque~t (incl.ude site pl.an, survey, and/or plat if appliCable): See additional information attached hereto. s~~ BrV~~r"O~ Signature of OWner Donald K. Davies 4/6/99 Date 4/6/99 Date 'ffILLER CORPORATION 10633 89th Avenue North. P.O. Box 1480 Maple Grove, MN 55311-6480 Phone (612)425-4191 . Fax (612)425-7153 www.tillercorp.com April 6, 1999 Mr. Matthew Weiland Zoning Administrator City of Hastings 101 - 4th Street East Hastings, MN 55033-1955 Re: Special Use Permit Applications for 1999 Dear Mr. Weiland: Enclosed are Special Use Permit Applications for 1999, along with the required permit fees. Also enclosed is a copy of the report issued by the Hastings Fire Department after they conducted their site inspection in December of 1998. Certificates ofInsurance are sent to you annually by Liberty Mutual Insurance and continuous surety bonds remain on file with the City of Hastings. Please contact me if you have any questions or require additional information. Sincerely, TILLER CORPORATION ~~ Brent Schlueter Facilities Planning and Compliance Coordinator Enclosures This Company is an Equal Opportunity Employer The following information is hereby submitted in connection with an application for the renewal of our Soil Processing Permit dated June 21, 1988 and renewed each year thereafter, to operate a sand and gravel mine in the City of Hastings. The Applicant and Operator, Barton Sand & Gravel Co. is a division of Tiller Corporation. The property is owned by C & D Enterprises, a general partnership owned by Donald (Butch) Davies and Donald Cysiewski. Location The mine is located in part in the City of Hastings and in part in Ravenna Township. Barton has obtained the required mining permit from Ravenna Township for the portion of the mine that lies in Ravenna Township. The site is north of East 10th Street (CSAH 54) near the intersection with County Road 91. The legal description for the mine is attached hereto as Exhibit A. Operating Hours The current Permit allows operations from 7:00 AM to 5:00 PM. However, situations arise such as public emergencies or accelerated work schedules which may require an extension of our normal operating hours. Traffic Patterns Traffic patterns to and from the site primarily involve the west entrance to the pit, and use East 10th Street (CSAH 54) and County Road 91. Traffic moves east and west on East 10th Street or north and south on County Road 91. In addition to East 10th Street, traffic to and from an area west ofthe site also uses U. S. Highway 61 for north and south travel through Hastings. Phasing/Reclamation Information Phasing and Reclamation Plans are attached hereto as Exhibit B. These plans, which are based on current market demand, represent the best estimate as to the future mining of this site. Site Inspection A copy of the most recent inspection conducted by the Mine Safety and Health Administration remains on file with the City of Hastings. + ~i d~ i l~ _~. 010,1 . II =1,: i -I- q, ~ r iM A jl ~!i I -+ + I! I; III I f~;1 I!~ I ill It Ill. .. .poi II .1111' fill' II I " ~I m !:ij + + + I -+ cj z + Z + ::i w .....J o~ ",f-' ~"'W w...J >-~~ ",;=of-' W'" I ~i!:~ -.. ~o~ "...w XO::C Ow'" "'>0 "-o'z ~~- ~"''' wZ + wOOz t:lt;;5: "''''~ ~u: "'::15 WloW ~~:g "- => .. ",'" + + ~n IN z"- ; o~ I. .. ;:: I ~! ~'l ~ A.,. ,.- 8~ J if ~ O::z a.. ~;:: + :! ~ f-:C I ~ -+ + II! I ~ ~ mfi · II i + + + ~ == . i I + z a. ! + + Q i= I !;(~ 1~ z "'z 0 !< Ow 1)1- .' j R~ &~ Ii ~ -f 0'" a'f =" Z ~ 't~ u;;" I 55 -I' , i~ o::~~! uQ pI I ' w- I w q' a ~" I .....Jill II a:.:: , !: ; -I Pi -+ + ~ <: , ~ f-I ! '! ' ~ ! Ii ! 98 I' I + I! -+ Ii I; ill I ' , II I! ;1 II! .1. I I' I' !i!- + + l:il: i Ii l~! In! hI! 1111'1 i,l II!lm~m Ili~r ~ s! ~ + + I -,+ + + --- + I -+ + + + + ~-... . ~ ~ I + " VI-tD MEMORANDUM TO: Mayor and City Council FROM: Matt Weiland, Zoning Administrator DATE: 4/29/99 SUBJECT: Special Use Permit- Renewal of Soil Processing Permit (Holst Excavating- 1998) Enclosed is an application from Holst Excavating requesting the City to renew their soil processing permit for 1999. Soil processing operations are required to renew their permits annually. A brief review of the Holst Excavating Company operation and recommendations are as follows: Holst Excavating's operation is located in east Hastings along Glendale Road south ofthe intersection of CSAH 54 and Glendale Road. The original permit for this site was issued to Donald Kluender in 1978. In 1983 the permit was transferred to Holst Excavating, INe. Holst's current permit allows them to operate from 7:00 am to 5:00 pm, Monday through Saturday. Normal truck routes moving to and from the operation are County State Aid 54 or County Road 91. The site was originally used to excavate sand. The site currently being used to wash crushed limestone to capture sand. A series of ponds of been constructed on the site for this purpose. It is a closed system. This site will continue to operate for about another year and a half while the applicant sets up s new washing area on a new proposed sand pit at the comer of County Rd 54 and 91. The applicant will be completing the restoration of the site this summer. They may excavate about 5000 more yards of sand as part of the restoration process. Cover has been established on the upper steep slopes of the site. The rest of the site should be restored this year. Background Information: 1. Zoning: A Agriculture. Sand extraction is allowed as a Special Use in both the Agriculture District. 2. Existing Conditions: The site is currently being used to wash crushed limestone to capture sand. Action Requested: A motion to approve the soil processing permit from May, 1999 to December 31,1999, subject to the following conditions: Holst Excavating is permitted to operate a soil processing operation on land described pursuant to the most recent information submitted and provided during the original application in 1983.. The conditions stipulated during the original special use permit issuance in 1987 are still in effect and the following: 1. The site is to be restored, upon completion ofthe mining operation, pursuant to the plans provided to the city during the original application in 1983. The site is being restored this summer. 2. Operating hours are not to be in excess of 7 :00 am to 5 :00 pm Monday through Saturday except holidays. In addition, Holst Excavating shall refrain from at all times from using CSAH 54 and HWY 91 for hauling purposes between the hours of 5:00 pm and 7:00 am. In cases of emergency Holst Excavating may operated during hours other than those noted upon approval by the City Administrator. 3. Holst excavating shall refrain from using West 10th St between Hwy 61 and Hwy 55 for the purpose of hauling. 4. Holst Excavating shall provide to the city within 10 days after the City Council approval of the permit, and before work begins an irrevocable bond or other form of security acceptable to the city in the amount of the estimated cost of restoring the site covered by the soil pursuant to City Code. This bond amount has been $75,000 in the past. 5. Holst Excavating shall provide to the City a Liability insurance policy or certificate of insurance from an insurance company authorized to write casualty insurance in the State of Minnesota as will protect the applicant, its agents and the city from claims for bodily injury, death or property damage which may arise from operations under the soil processing permit. The amounts of the insurance shall not be less than that which is required by the City Code. 7. Vegetative Cover as required by the City of Hastings Storm Water Management Ordinance, shall be restored on the steeply sloped portions ofthe site, identified on the mining plans as tier 1,2,3, and 4. Appropriate erosion control measures as determined by the Public Works Director shall be undertaken to ensure establishment of vegetative over on steeply sloped portions of the site where mining is complete according to the approved plan. 8. Any other conditions which the Council may deem as appropriate to address aforementioned concerns. cc: Bill Holst, Holst Excavating ... LAND USE APPLICATION CITY OF HASTINGS Address of Property Involved: Legal DescrLption of Property Involved: E 1 nf .rhA ~ t of Sec. 35, T115N, R17W Official Use Only Applicant: Date Rec'd Name Holst Excavatinq, Inc. N3941 state Road 35 P {) Rnx 36 File No. Address ~r Fee Paid Prf'!scott, WI 54021 Rec'd by Telephone 7151792-5301 Ordinance No. Owner (If different from Applicant): Section: Name: Address: " Telephone: Request: I .Rezone: Compo Plan Amend: Site Plan: Vacatiqn: Variance: Other: Description of Request (include site plan, survey, and/or plat if applicable) : The mininq of gravel. A wasnplant will be used in coni unction with the mining. ~~y~~. Signature of Applicant Jtllta1'Y1/ ':/ ~d zo: Signature of Owner 4/1/ ~C; Date ~ 4/ /99 Date 0"> c: c.. 0 c: c....l:: :;::; c.. rn ~ "2 Ul "'" (.) ~ Ul ..... cn~ z*oo +-' . =' c:: Ul 3/ res t 0 ..... :0-0 2c: Q) ~ = rtl ~ > +-' 0 =' 0 +-' V'l u :;;: co cc CI) (f) res '. '10 - u /~>> ~ 0 >< :c u.J C) C) C) VI-11 MEMORANDUM TO: Mayor Werner and City Council FROM: Matt Weiland, Zoning Administrator DATE: 4/29/99 SUBJECT: Special Use Permit Renewal- Hot Asphalt Plant (Commercial Asphalt) Enclosed is an application from Commercial Asphalt and background information that requests the City to renew a special use permit for the operation of a temporary asphalt plant. The applicant is required to reapply each year for their special use permit. There are no changes requested for their approved conditions of operating. The asphalt plant is operated as part of the Barton Sand and Gravel pit located along east 10th Street (CSAH 54). The City approved the original special use permit on June 19, 1989, subject to several conditions. The current application is similar to applications made in the past that have all been approved with similar conditions. The plant has operated since May 1990. The City Council will be reviewing this special use permit concurrently with the Barton Sand & Gravel Company's application for the renewal of a soil processing permit. Background Information 1. Location - The asphalt plant is proposed to be located in the west/northwest portion of the Davies pit located along County Road 54 near the intersection of County Road 54 & Glendale Road. 2. Performance Bond - City Code requires the submission of a performance bond by the applicant. Staff is again recommending a performance bond in the amount equal to $25,000. 3. Operating Hours - The applicant indicates that the plants operating hours will generally be from 7:00 am to 5:00 pm. Last year the City allowed operating hours from 6:00 am to 5:00pm, however, no hauling before 7:00 am was allowed. 4. Vehicle Trios- The applicant indicates that the peak number of vehicle trips associated with the plant would be 21 per hour. Assuming two-way traffic, this would result in 42 trips on a peak hour basis. 5. Soill containment svstem - Previous conditions by the city require a spill containment system. The applicant has provided a spill containment system. 6. Flood Plain - The site ofthe asphalt plant is located near a flood hazard area. The applicant has indicated that the plant is at an elevation of 694.2 that is above the 1 00 Year Flood Boundary. 7. Screening - The site plan seems to illustrate that the plant will be screened in part be a stockpile of material. The City should require this type of situation to make the plant as unobtrusive as possible. It is strongly encouraged that the stockpile is wrapped around the front ofthe asphalt plant site as much as possible. Action Requested: A motion to recommend approval of the special use permit that allows Commercial Asphalt to operate a hot asphalt plant subject to the following conditions: a. Expiration of the permit shall be December 31, 1999. b. All PCA requirements shall be met and all permits received before the operation of the plant. c. The site must be watered as necessary to control dust. d. Before commencing operation of the plant, the applicant shall provide the city with the necessary insurance certificates and a performance bond for $25,000. e. The site ofthe temporary asphalt plant shall be at an elevation of not less than 694 feet. This requirement includes that the bottom of the spill basin shall also be at an elevation of not less than 694 feet. f: The aggregate stockpile shall be maintained as shown on the site plan for screening;. purposes. Also, it is strongly encouraged that the stockpile be wrapped around the front of the site as much as possible to provide effective screening. g. That all requirements of the city code concerning temporary asphalt plants be attached as conditions for permit approval and be adhered to by the applicant. h. The applicant shall file with the local fire authority a material safety data sheet for a flammable combustible liquid storage permit. 1. That conditions for approval be strictly enforced. J. Hours of operation shall be from 6:00 am to 5:00 pm, however no hauling may begin before 7:00 am. Cc: Commercial Asphalt Company +-> o o ... <({2 '" r-- '<;f" 00 ('<) N o 00 N '" .-< o , '\, \ , ". '. 00 ('<) N ~'..... ,/ " /' " ,-- " ,,' '- ,. , ~ ' ~ \ , ."'"'\ ~ :;.. ~ G + ..... '" ~ "" '" + '" ::: - ;,; ?x ~ ~ ~ -"-' ~ - ..,. ::: ==: - i 0 ~. .~ :: "- ~ ::: ::,. Q:l a .- :;;: ~ Ll\ND USE AP~LICATIO~ ~TY OF~STT.N~S Address of Pr.operty, Involved: 2445 County Road 54, Hastings, MN -.-.----- --- Legal Description o~ property Involved: See Exhibit A attached ~ereto. '--.----r----- .--------- .-'--'-' --_____. , Official Use Only i I Applicant: I Conunercial As halt Co., a division'of Name Tiller Cor or tion I)at;.e Rec' d !;ile No_ Address 10633 - 8 th Avenue N., P. O. Box 1480 Fee l?aid ! Maple Gro~e, MN 55311-6480 Re$;'d by Telephone (612)" 424-5400 Ordinance No. Section: Owner (If different rrom Applicant): .Ii-: ! ',,;. Name: C b D Enterptises ! , Address: Hastings, jMN , 55033 Telephone: (651) 436-7234 ~ Request: COlllp. Plan Amend: Site Plan:' Special Use: fRot Mix Asphalt Plant $200 Subdivision; .Rezone: Vacatiqn: Variance: other: Description of Reque~t (include site plan, survey, and/or plat if applicable): See additional informatiori attached hereto s~~ B~e~t SC~lJ.lete~ . .{ /C'7-J/ ~ ~ Signature of QwnQr Donald K. Davies 4/6/99 Da.te 4/6/99 Date .. The following information is hereby submitted in connection with an application for the renewal of our Special Use Permit dated June 19, 1989 and renewed each year thereafter to operate a portable hot mix asphalt plant in a sand and gravel mine in the City of Hastings. The Applicant and Operator, Commercial Asphalt Co. is a division of Tiller Corporation. The property is owned by C & D Enterprises, a general partnership owned by Donald (Butch) Davies and Donald Cysiewski. Location The plant site is in a sand and gravel mine located in part in the City of Hastings and in part in Ravenna Township. The site is north of East 10th Street (CSAH 54) near the intersection with County Road 91. The legal description is attached hereto as Exhibit A. The mine is operated under a current Soil Processing Permit issued by the City of Hastings to Barton Sand & Gravel Co., also a division of Tiller Corporation and thereby related to Commercial Asphalt Co. The plant site is in the City of Hastings, near the western entrance to the mine, and south of the Chicago, Milwaukee, St. Paul and Pacific Railroad tracks. A small part of the western portion of the property south of the railroad tracks is within the 100- Y ear Flood Boundary (flood plain) as set forth on the Flood Insurance Rate Map for the City of Hastings dated December 19, 1981. The plant is at an elevation of 694.2 feet, and therefore not in the flood plain. Operating Hours The current Permit allows operations from 6:00 AM to 5:00 PM, with no hauling before 7:00 AM. However, situations arise such as public emergencies or accelerated work schedules which may require an extension of our normal operating hours. Estimated Volume The amount of hot mix asphalt produced is dependent on market conditions and demand. We estimate production in 1999 will be approximately 125,000 tons. Traffic Patterns Traffic patterns to and from the plant primarily involve the west entrance to the mine, East lOth Street (CSAH 54) and County Highway 91. Traffic moves east and west on East 10th Street or north and south on County Road 91. In addition to East 10th Street, traffic to and from an area west ofthe site also uses U. S. Highway 61 for north and south travel through Hastings. Traffic Control Program The safety with which traffic moves to and from our plant and its impact on the health, safety and welfare of the people of the community is a major consideration to us. Safe trucking operations are dependent on the policies and procedures followed, including the condition of the equipment and the attitudes and driving practices of the individual drivers. Our goal IS safe and courteous trucking activities to and from our plant to minimize impact on the people around us. We have employed a traffic control program in the interest of safe trucking operations which includes the following: <. 1. Access to the site is limited to the two entrances that presently exist. 2. Stop signs are maintained at both exits from the site. 3. Signs have been placed by the plant to encourage safe and courteous driving practices in accordance with all traffic rules and regulations. 4. We follow-up directly with drivers or customers who are not driving safely. Traffic Volumes The quantity of material a truck can haul is dependent on the legal load limit for each specific truck and the weight restrictions on the streets and roads of the intended travel routes. The estimated average load size for trucks hauling material from this plant is 19 tons. Based on the production capacity of the plant, which is approximately 400 tons per hour, and the estimated average load size, the peak number of loads from the plant in any hour during the season will be 21. Air Pollution Control Eauipment The plant is equipped with a fabric filter baghouse to control particulate matter emissions (dust). Plant operations require a permit from the Minnesota Pollution Control Agency (MPCA) which specifies periodic performance testing to demonstrate continued compliance with the standards established. This permit also addresses requirements regarding allowable fuels and the control of fugitive emissions through application of water. Petroleum Storage Facilities and Back-up Containment Svstem The operations of the plant require storage facilities on site for burner fuel, diesel fuel and asphalt cement. This requires a Liquid Storage General Permit for aboveground tanks from the MPCA. This permit requires a containment system that will contain the tank contents in case of a spill. In accordance with Condition H of our current Permit, attached hereto as Exhibit B is a copy of the most recent inspection conducted by the Hastings Fire Department. Security Site access is restricted to authorized persons. Each site entrance has a gate that is locked during non-operating hours. There is also a series of natural barriers, fences and earthen berms that limit access. Trespassing or infringement by unauthorized persons has not historically been a problem at this site. /" DONALD C. LATCH, CHIEF 115 West 5th Street Hastings, Minnesota 55033-1815 HASTINGS FIRE DEPARTMENT Business Office (651) 437-5610 Fax (651) 437-5956 December 17, 1998 Brent ScWuetter Commercial Asphalt Co. PO Box 1480 Maple Grove, MN 55311-6480 Dear Mr. ScWuetter: Recently, a Minnesota Uniform Fire Code Compliance Inspection of your facilities located at 2445 Co. Rd. 54 in Ravenna Township was conducted. Accompanying me was Lane Cysiewski, Site Supervisor. I found the facility to meet the minimum requirements of the applicable code sections within my jurisdiction. If you have any questions, please feel free to contact me at 437-5610. Yours in Fire Prevention, // //~ ~ ',~ Mark ~ es Ass't. ChieflFire Marshal lh FIRE SUPPRESSION FIRE EDUCATION FIRE PREVENTION AMBULANCE SERVICE VII-1 MEMO Date: May 12, 1999 To: ~~d,~ltt-Council //#&-q;- Marty MeN"amara From: Subject: Exclusive Beverage Rights - Hastings Family Aquatic Center The Park and Recreation Committee of the City Council will meet on Monday, May 171h at 7:30 a.m. to make a recommendation on the exclusive beverage rights for the Hastings Family Aquatic Center. The Park and Recreation Committee Chair, Lynn Moratzka, City Attorney Shawn Moynihan, Aquatic Manager Darbie Johnson and myself met with representatives of Coca Cola and Pepsi Cola to study their proposals. The recommendation that will be brought forward to the full Park and Recreation Committee at their meeting on Monday morning May 171h will be to enter into a contract with the Coca Cola Bottling Company to provide this service. Shawn Moynihan, the City Attorney, is currently working on this contract and it will be reviewed by the full Park & Recreation Committee meeting and forwarded to the City Council. If you have any questions regarding this matter, you can contact the City Attorney Shawn Moynihan at 438-9777, or myself at 480-2344. jt VII-2 MEMO Date: May 12, 1999 To: Mayor & City Council ~. 70t1'Y?-"~ ) M~ainara fi , From: Subject: Concessions - Hastings Family Aquatic Center The City of Hastings received one proposal to operate the concession stand at the Hastings Family Aquatic Center. This proposal was submitted by S & S L.L.P. operated by Scott Carpenter and Shawn Berstch with Mark Gerry as their consultant. Please find attached a copy of their proposal. Currently, the City Attorney Shawn Moynihan is drafting a contract that will be reviewed by the Park & Recreation Committee of the Council on Monday, May 17th at 7:30 a.m. This contract will then be forwarded to the City Council. If you have any questions regarding the proposal, please contact Shawn Moynihan at 438-9777 or myself at 480-2344. jt ., 2ROPOSAL FOR CONCESSIONS AT THE HASTINGS AQUATIC CENTER This is a proposal for concessions at the Hasting3 Aquatic Center 'wder Option 3 in the request for proposals sent out hy the City. ;. A. FORMAL BUSINESS NAME, TELEPHONE, FACSIMILE NUMBER, TAX IDENTIFICATION NUMBER AND .SALES TAX IDENTIFICATION NUNBER. In the event that we are approved as the concessionaires we will establ.ish an operating entity ( possibly Aql.'atic Concessiuns, Inc.) for the sole purpose of operating the concessions at the Aquatic Center. This will also include securing the necessary tax I. D. llumhers to sell products as well as employ people needed to operate thlS business. We will also secure all necessary insurance cuverage. [;. A. STATEMENT OF EXPERTISE, QUALIFICATIONS, AND A LIST C)F REFERENCES TO VALIDAT.t<: STATEMENT. TbE business will be operated and managed by . SCOTT CARPENTER - Operator of the Hastings Dairy Queen for the past 15 years. Resides at 1870 Steeple Lane in the City of Hastings. SHAWN BERSTCH - Employee of Hastings Dairy Queen for 4 years. Owner\Operator of the Ellsworth Subway Sand~ich Restaurant for the past 2 years. Resides a.t 1514 16th Street in the City of Hastings. Consulting and Planning work will be done by: MARK GERRY Owner of the Blaine Dairy Qc1L:;en 1978 to prpse;jt-. Owner o~ the Hastings Dairy Q~een 1983 to pres~n[. Developer and partial owner of Hastlngs Subway's. ~ . . , Developed and has ownership interests in over 30 various restaurant locations. Dairy Queen and Subway Franchisee. Experienced in all aspects of restaurant development from remodeling to plan development and construction of free standing buildings as well as operations. Resides at 1445 W. 14th Street in the City of Hastings. C. A DESCRIPT10N OF MERCHANDISE PROPOSED TO BE SOLD, SERVICES PROVIDED Am) HOURS OF OPERATION. We anticipate a core menu that will be established primarily by research and using information from other operating Aquatic Center's. We have been in contact with other cocessionaires and anticipate at this time to initially provide the following: - HOT DOGS - PIZZA SLICES - COLD S&~WICHES - CHIPS - NACHOS - SOFT DRINKS - JUICE - SPORT DRINKS - BOTTLED WATER - CANDY - POPCORN - FROZEN DRINKS ( LEMONADE, SLUSH FLAVORS. ETC. ) - ICE CREM1 TREATS With our affiliation with various suppliers as well as various Franchise concepts ( Dairy Queen, Subway ) we will have the ability ... to adjust the menu to the wishes of our customers from time to time. Because of the limited time that the Aquatic Center is open during the year we feel that we need the exclusive right to the concessions sold and consumed at the Center. We have no problem using the City's choice of s~[t drink ( Coke, Pepsi ) and supplier as long as the pricing for the fountain syrup is competitive. We have worked with both of the these companiRs for many years. A soft drink vending machine ln an employee area if thought to be necessary would probably be acceptable to us. We could discuss the details of this. Also, we feel that outside food or beverage should not be allowed into the Aquatic Center. This could adversely affect our sales as well as present problems with ( Glass containers, trash, etc. ). We would be in operation all hours the Center would be open for public swiwming. D. A LIST OF NECESSARY EQUIPMENT PROVIDED BY THE CONCESSIONAIRE TO OPERATE THE CONCESSIONS IN ACCORDANCE WITH ASL LOCAL, COUNTY AND STATE LICENSE\PERMIT REQUIREMENTS. The following is a list of initial equipment for the operatior, of the concessions: - UPRIGHT FREEZER - UPRIGHT REFRIGERATOR - HOT DOG STEAMER OR ROLLER - NACHO WARMING AND HOLDING EQUIPMENT - POPCORN MACHINE - SOFT DRINK DISPENSER WITH ICE MACHINE - FROZEN DRINK MACHINE - PIZZA DISPLAY WARMER AND POSSIBLE OVEN ~ , , - MICROWAVE _ ASSORTED SHELVING AND SMALLWARES TO OPERATE THE CONCESSION - CASH REGISTER It lS our understanding that when we receive the space ready for our installation of equipment that it will be constructed and equipped as follows: - WALLS, FLOORS, CEILINGS AND LIGHTING CONSTRUCTED AND FINISHED TO MEET SPECIFICATIONS FROM THE HEALTH DEPARTMENT FOR OPERATION OF A CONCESSION STAND - SERVING COUNTERS AS SHOWN IN PLAN TO MEET HEALTH DEPARTMENT STANDARDS - THREE COMPARTMENT SINK OPERATING TO HEALTH DEPARTMENT STANDARDS - HAND WASH SINK OPERATING TO HEALTH DEPARTMENT STANDARDS 'X. OTHER PLUMBING FIXTURES THAT MAY BE NEEDED TO MEET HEALTH DEPARTMENT STAND~RDS '/,- ADEQUATE ELECTRICAL OUTLETS ( We would like to be involved in the layout of the proposed outlets that you have in t.he current. plans. We 1.mderstand that any additional wiring would be at our expense. This would eliminate the possibility of duplicate work being done which would add cost. '1..- ADEQUATE PLUMBING ( Needed to service our soft drink machine, ice machine, etc. ) We have had many years of experience in operating with t.he local Health Departments and have an excellent record with them. It is our understanding that the City will provide and be responsible for all utility costs: gas, electric, water, and garbage pickup at the , Hastings Aquatic Center concession operations. E. YEARLY BREAKDOWN OF PROPOSAL FOR NO LESS THAN 3 YEARS AND A r1AXIMUM OF FIVE YEARS. We would propose paying the following rents to the City for the ~ ~ right to operate the concessions as the Aquatic Center. 1999 SEASON - $ 5,000.00 2000 SEASON - $ 5,500.00 2001 SEASON - $ 6,eOO.00 2002 SEASON - $ 6,500.00 2003 SEASON - $ 7,000 00 We feel we would need to establish a typical season with an amount of days of operation. If the Center does not open on time due to construction delays, etc., we would want to prorate the rents based on the amount of days open. We would be willing to explore other lengths of this agreement. One reason for five years would be the ability to invest in additional equipment needed to meet customer requests as we go along knowing that we would have adequate time to recapture the value of the investment. F. A DESCRIPTION OF ANY OTHER PRODlJCTS, SERVICES OR FACILITY IMPROVEMENTS THAT WILL BE PROVIDED TO THE CITY DURING THE LIFE OF THIS AGREEME~~. We would have the ability to work with the marketing of the pool by possibly offering a program regarding ticket purchases which may entitle the holder to a discount at the Dairy Queen. This could be done be offering a discount coupon on the back of a ticket stub or by some other means. This is just an example of one of the promotions that may be done. We feel we are already in the concession business on a full time basis at the Dairy Queen and this would be a plus to the marketing of th~ Aquatic Center. We have decided to develop a proposal strictly related to the Aqautic Center at this time rather that on the Civic Arena also for . " the f .-.11 ow:; n::: 1:'easons. Fi.(8t~lf: all "We (0=>:-,:1 t1:,at 'dP wo,,'':''d need '::.0 con.:ent..::-ate on one l.':.)cation in]~tial..lj~ to ~~rov'ide a p::,otecSiC!1311"/ LtPndg~~IJ of"::J (l t.. :leH!. We ~lso feel r-h...J~ it.: nti'ij I:,,:,: : "j :.iJe b~:>i: illt.eref't of t~e '''::ity to have. the abilit.y to compare. .:pera:i ans floIr. two (li[rt:.~:.r..pr~1...:. ('c)n'-:-es~",'jOfl.3i.~.-ec:~ tv le.?rn fr.'om eac.:h and hdve t_~rf:~ =ll_'i~.ity t'o ,-~G;.i'i.pare " It is 0UL" it:t.ent.io~~.l to display .3 prcfessional imaqe tt'J go aloIlg..wi.t:'"h ;'he :~mClge t:.hat tt;e City has provided by i.nvesting In a'complex that has the quality that the Hastings Aquatic Center has. We would provide employees in uniform, these uniforms will correspond with co1.0rs ana any logos that may be represpntJ.ng the Aquatic C~nter. We fEel t.t:ic will present a quality image for ;.he ::::onces8::.c::s at: the '._-"-:'.:1.r:er. \')'= have opera!:ed and. worked to SUpp0!"': 'cbe c')mrtn.,nity '-..,'f ;";.: i,,-:-~ ~'~,r. a long tirn.e anJ. hope that. >Ie 1~0'.lJ.0;)(~>rind OJ:' ;:r,~3by' P~:-()~'ll.5i.':'lg Ch2 CQ.D.c~3sions tGr.: t~he Hastin~Js .:~.auttt.j,~ ,~.'.e::Jl. (~:!':. i,V~ Vi ,t-.f?"(' ~ Y0111' ch:...ll-: lEoioD .j :.:-. we Wibh t.e) t:~La.ilk YD"d. fo.l.' YC~j.r con~3:"'.der'cl:l.L,n ,"'1;=, oUJ PI: 8-':;083.1. . 1.'Ve vlill support the l\.quatic Cem:er nu matter "hat yom:: (In::,} cle,~i,,>:;,on i.s t.(ILougl' i.J1.lr operating b'..ls'lnp:iSE'", here iIl'H.::iSijngs kespectfully, :~r;;}~i\ope'a'N , .~.e~L Cathf3rine ~a-(p"'nt,:fr ~)~~--..~.._--- ,-.-... Sll"'''ill Berstc;:1 - l.'i,"~r\CpE:~-:l..r" 'l~~ VIII-A-1 MEMO To: From: Subject: Date: Honorable Mayor and City Council Members Tom Montgomery Summit Point Drainage Easement May 12,1999 The Summit Point development includes a ponding basin on the north end that outlets on the north side of Featherstone Road into the ravine adjacent to the Oakwood Cemetery. The north side of Featherstone Road and the ravine are in Nininger Township. In order to construct the storm sewer pipe that outlets the Summit Point ponding basin, an easement from the cemetery association was required. As part of the approvals for the Summit Point development, Council mandated that the townhome associations in the Summit Point development are to be responsible for maintaining this easement. Enclosed is a letter from the developer, Todd Siewert, requesting that the City be responsible for maintaining this easement. The new high school site plan includes a drainage pond that will drain through the Summit Point ponding basin and outlet. The Featherstone Road improvements to be constructed in conjunction with the high school will also drain through this outlet. Council Action Requested Council is request to rescind the Summit Point development easement maintenance requirement and authorize City forces to maintain the easement. Siewert Construction Co., Inc. 910 MAIN STREEt SUITE 201 308 VERMILLION STREET RED WING. MINNESOTA 55066 HASTINGS, MINNESOTA 55033 388-4711 437-5335 May 12, 1999 City of Hastings 101 E. 4th St. Hastings, MN 55033 Attn: Tom Montgomery RE: Summit Point Cemetery Easement Dear Tom, The cemetery easement located to the north of Summit Point is currently proposed to be maintained by the association governing the Summit Point Plat. Upon reviewing this with Shawn Moniyhan this arrangement would be detrimental to the city and which could open up a possible lawsuit. The reason is that this easement will not only serve the Summit Point area but the School land as well will benefit from this easement. This reason alone could become an open invitation for a legal issue when forcing a private organization, who will be paying taxes, to financially obligate them to maintain this easement that obviously will have more than one benefactor. Whether this easement is in or out of the city limits does not have any significance. An easement is a tool used to grant permission to use and upkeep as long as the easement is in place. Siewert Construction requests to be put on the agenda to review and have the council make a motion to have the City of Hastings maintain this easement at the Monday, May 17, 1999 city council meeting. If you have any further questions, please don't hesitate to contact me. Todd Siewert Siewert Construction Co., Inc. +-' w '0. C z~. :r c Q) +-' .- E ':i C (/) " ocoQ) oS a.. co(/) ~ ~ 0> co E cW .- +-' E ""0 Q) C +-' :J o :J (/)0..0 - OlC C Q) :OE C Q) o C/) a..ro _w c- .- Q) 0- 0.."5 :!:O E C E'iii ;j ro u)CCl '. Q) :'= CJ) o o ..c u (/) ..c /._,l., , .-:~;~,r~~~j w ' i! C" :l c __ _!l, II --~-iri! U !i iir! I .... !i !j'-- 1(.......... !i Ii C-- _ _ _ _ Ii! 1 !l-:b _.=.=.=.=.~i l,) ., ijccccccc:o:ccCC) / i Ci ,. ! i r "j i 1.1 ,-, i ~ J : 1,1 t r; j j-------------!J ! ! ~ " ' i i i i _.___ ii ,-,-,~ _._=.-.;;.:;;~:....:;:~ ; ; ; ; j , ; ; ; ; i ; !I !i ii.~ !! Ii ~'-~1=":::~ : ^" i i! i' i,1 ), il / ;,/ ',,--'--.:-:/ a5 Q) u. o o to o o '<t o o o C\I u VIII-B-1 MEMORANDUM TO: Mayor Wemer and City Council FROM: Matthew Weiland, City Planner DATE: 5/13/99 SUBJECT: Special Use Permit & Site Plan - - Freedom Gas Station/Convenience Store and Car Wash (1726 Vermillion St) Erickson Oil Products is requesting approval of a special use permit and site plan for the construction of a new Convenience/ Gas Station and Car wash. The applicant is proposing to raze and replace its existing gas station with a larger one. The applicant originally applied for this permit approval back in October of 1996. This item went to the Planning Commission, but was stopped before it went to the City council. The item was stopped in order to get more information about their lighting plan. The city has finally received this information and the project is ready to move forward. This project also involved the adjacent lot north ofthe existing gas station where and office building once stood. This office building was razed a few years ago in order for this future store to be built. There are site plans, a land use application, and a site location map included with this memo. Background Information: 1. Comprehensive Plan Designation: Commercial. The proposed use of the property is consistent with the plan designation. 2. Zoning: C-3 Community Regional Commerce. Auto Service stations and Car washes are allowed by special use permit. The City may attach conditions to the operation of the Service station and Car wash it deems necessary to regulate the activity of this special use. 3. Existing Conditions: The applicant currently has a gas station located at the comer of 18th and Vermillion, which faces East towards Vermillion Street. The applicant has also purchased the property directly north of the gas station and has razed the office building which was once on the property, in order to pursue an expansion of its current gas station. 4. Proposed Conditions: The Submitted plans show a new enlarged store, new pumps, and a new canopy. The construction of the new gas station will involve the demolition of the old gas station. The proposed gas station will occupy both properties and will face South towards 18th St (see site plans) 5. Lighting: Concerns have been expressed to staff about the lighting of the new gas station. People are especially concerned about the new gas station being open 24 hours. The city has recommended in the past that it needs to protect motorists and adjacent residential property owners from excessive glare and trespass or spillover of light. The City required the applicants to submit a revised lighting plan that will minimize the spillover light to the neighbors. The lighting plan does minimize the light spillover for most of the property very well, except for an area in the northwest corner. The applicants have indicated that the light located in this area can be rotated counter clockwise to cut down the spillover light even more. This will be a requirement of site plan approval. 6. Landscaping: The landscaping plan shows a variety of elements that should enhance the appearance of the site. A 6 ft redwood fence is proposed to be built along the West side of the property. This fence should be built in a manner which provides adequate screening to the property owners and is aesthetically pleasing. There are also many large trees and bushes which run along the West side of the property. These trees and bushes should be kept. 7. Traffic Circulation. Drainage and Utilities: City Staff and the Public Works Division have reviewed the submitted plans. Enclosed is a memo from Public Works Director Tom Montgomery, dated 4/27/99 concerning the Erickson site plan. A condition is proposed that incorporates Mr. Montgomery's comments. 8. Concerns of Abutting Propertv Owners: Following receipt of the public notice regarding the special use permit request for this project, property owners situated to the west and north of the subject property contacted staff to express concerns and ask questions related to the impact of the proposed development on their respective properties. The west lot line of the proposed convenience store site abuts two residential properties located at 122 18th St and 115 17th St. Currently, numerous large trees as well as a large hedge row are existing along this lot line. This vegetation provides an existing green buffer. The City requested that the applicants move their site plan 5 ft to the east in order to save these trees and hedges, which they were able to do. Action Requested: A motion to recommend approval of the Special Use Permit for the Freedom Gas/Convenience Store and Car Wash, subject to the following conditions: 1. Site Plan approval shall be contingent upon the site receiving special use permit approval for the use of the gas station. 2. The proposed structure and accessory items including, but not limited to, the parking lot landscaping shall be completed pursuant to the approved site plan. Upon request for occupancy of the building, all uncompleted items contained within the site plan shall be addressed pursuant to city code escrow requirements. 3. The light pole in the northwest comer of the site shall be rotated clockwise to minimize the amount of spillover light onto the adjacent western property.. 4. As a condition of special permit issuance, the applicant shall be required to manage the operation of the car wash, such that the use of blowers to dry the cars is mandated from November to April. The blowers should also be required to be set for 75 second cycles. 5. The trees and bushes along the West side ofthe property should be kept to allow for more buffering and screening. 6. The applicant shall submit a revised site plan and incorporate Public Works Director Tom Montgomery's comments listed in his memo dated 4/27/99 concerning the Freedom Station site plan before the city issues a building permit. 7. That all delivery and gas trucks shall travel to and from the site by way of Vermillion St and not 18th St. 8. That there shall be no lit advertisement on the western side of the canopy or building. MEMO To: From: Subject: Date: Matt Weiland Tom Montgomery 1999 Freedom Station Site Plan Review April 27, 1999 Enclosed is a copy of my comments from the 1996 plan review. Comments #2& #4 are still applicable and should be addressed as part of the building permit issuance. Comments #3 & #5 are addressed by the revised site plan. MEMO To: From: Subject: Date: Mike Wozniak Tom Montgomery Erickson Oil Freedom Station Site Plan Review October 9, 1996 I have reviewed the proposed Erickson Oil Freedom Station site plan and have the following comments; 1. The proposed car wash location poses a problem during winter months. As evidenced by the existing Conoco Station at 15th and Vermillion, vehicles exiting the car wash will drip water for some distance. The exit to Vermillion St. and Vermillion St. itself could become very slippery, creating a safety hazard. The car wash should either be relocated to the west side of the new building to provide more distance away from Vennillion St. for the vehicles to drip water, or the facility should be mandated to use blowers to dry the cars from November to ApriL 2. The water service line for the existing gas station will have to be abandoned at the watermain beneath 18th St. and the corporation stop capped. The sanitary sewer service for the existing gas station should be capped at the property line. It also appears that the water service line for the old KDW A building is proposed to be abandoned. Traffic volumes on Vermillion St. prevent the developer from properly abandoning this water service at the main beneath the highway. Instead, the developer should cap the water service line at the curb stop, and tie out the curb stop location on the site plan for future reference. In addition, a condition should be added to any approval of this project and attached to the property such that if the abandoned Vennillion St. water service line should fail, the developer would be responsible for the repair/abandonment costs. 3. As proposed, storm runoff and the car wash driveway drain will direct water across the existing Vermillion St. sidewalk and boulevard to drain out to Vennillion Street. Drainage should not be channeled across the sidewalk, but rather directed to drain out through the driveway. The roof drains on the east side of the proposed building should also be revised to direct runoff out to the Vermillion St. driveways and away from the Vennillion St. walk. 4. The 2 inch diameter water service line may not be able to provide adequate flow given the 40 - 45 psi water pressure available on the low water system. 5. Concrete curb and gutter should be constructed along the entire length of the 18th St. frontage, constructed 18 ft. north of the centerline of the existing street. Concrete curb and gutter should also be constructed west of the site to transition back to the existing bituminous curb and gutter at a 30 degree angle. LAND USE APPLICATION CITY OF HASTINGS Address of Property Involved: 1726 Vermillion Street. Hastings. MN Legal Description of Property Involved: Lots 21-24 Block 7 of Wm. G. LeDuc's Addition to the town of Hastings, also that parcel: . . .. (see attached) Official Use Only Applicant: Date Rec'd Name Erickson Oil Products File No. 1b,,;}'"7 Fee Paid ti - 21/ - c;(~} Address 1231 Industrial Road Hudson. WI 54016 Rec'd by Telephone 436-"8056 x 221- Ordinance No. section: Owner (If different from Applicant): Address: PAID SE.P 241996 CITY OF HASTINGS Name: Telephone: Request: Special Use: x Rezone: Compo Plan Amend: Subdivision: site Plan: x Vacation: variance: Other: Description of Request (include site plan, survey, and/or plat if applicable): Site plan and special use for raze and rebuild of existing storp C) t:4 PP-o-ih)06 9-/6-9,6 ~pplicant Date ptze s, 9,/6,9 Date Owner I, .:l=fi3~~ ~ . ::1.~:S() !i, I : . U.f%l 0 ~ &, 2,;", \ ~I (;) 13 5:! ~ i:\\l' rn~. mlfi J ! ; Iii , : ------- g 2 ..... Iii z: 0 ::J S! ! CD .1 - :z: >-' (I >- --~----- 0... .... 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In :r ... co ... <jz -lol ~ ~ ~ o r-- tr) <') OJ) 00 00 .-< o ~ .... t;,j ::: ~ .... ..... ~ t;,j "" ~ == ~ ~ .~ ~::::: ... .- ~ E " -e::: ~ .~ ~ ~ ~ ~ == - ~~ ~ ct~i;; '" '" '" ~ ~ ~ " t "'- [} ~ VIII-C-1 MEMORANDUM TO: Honorable Mayor and City Councilmembers FROM: Dave Osberg, City Administrator DATE: May 12, 1999 SUBJECT: Recognition for Hazel Jacobsen Representatives from the local Historical Society will be present at the City Council meeting on Monday to discuss the possibility ofrecognizing Hazel Jacobsen. An option presented to me was the renaming of Levee Park. Other options discussed include renaming of the courtyard in front of City Hall, renaming the Pioneer Room at City Hall, and preparation of a plaque recognizing Hazel Jacobsen. MEMORANDUM TO: FROM: DATE: SUBJECT: Honorable Mayor and City Councilmembers Dave Osberg, City Administrator May 11, 1999 Warning Siren Installation At the City Council meeting on April 5, 1999 action was taken approving the installation of a severe weather warning siren at the intersection of Tuttle Drive and Red Wing Boulevard. Since that time, the City Staff have been working with the installers to secure its location to the nearest power source. While once thought to be an NSP power source, that proved to be too expensive. Instead, we are now looking at a Sprint power source for the warning siren. It appears that this will be the most likely power source, but there is a need for proper documentation and liability coverage/waivers for Sprint. I anticipate having the necessary paperwork prepared soon, to allow for installation of the warning siren, shortly thereafter. Should City Councilmembers have any questions, please do not hesitate to contact me. Informational Memorandum To: From: Date: Subject: Honorable Mayor and City Council Members Lynne M. Benson May 13, 1999 City Disbursements Attached please find a listing of all bills paid since the last City Council meeting of May 3, 1999. These bills were approved for payment by the Finance Director. They include only routine payroll claims, a payment to NSP and postage for mailing April water bills. If you should have any further question regarding these bills, please feel to contact me or Lori Webster for further information. SYSTEM DATE 04/30/99 TIME 10:30 REPORT DATE 04/30/99 SCHEOULE PAYMENT REPORT PAGE P.O. NO_ INVOICE # ------------------------------------------------------------------------------------------------------------------------------------ CHECK # DATE NET AMOUNT BANK VENDOR VENDOR TITLE G/L DEBIT G/L CREDIT ACCOUNT NUMBER OESCR I PTION ------------------------------------------------------------------------------------------------------------------------------------ 32 32398 ICMA RETIREMENT TRUST 457 101-1010-000 G 101-2180-000 PAYOATE 4/30/99 49500 MN CHILD SUPPORT PMT CTR 101-1010-000 G 101-2196-000 PAYOATE 4/30/99 55450 NORTHERN STATES POWER 999-0001-615 615-1010-000 A 615-7700-381 MARCH ELECTRIC 999-0001-615 615-1010-000 A 615-7700-470 MARCH ELECTRIC 999-0001-620 620-1010-000 A 620-7900-381 MARCH ELECTRIC 999-0001-620 620-1010-000 A 620-7900-470 MARCH ELECTRIC 999-0001-101 101-1010-000 A 101-6081-381 MARCH ELECTRIC 999-0001-101 101-1010-000 A 101-6081-470 MARCH ELECTRIC 999-0001-600 600-1010-000 A 600-7100-381 MARCH ELECTRIC ****TOTAL FOR NORTHERN STATES POWER 11,186.38 60745 P.E.R.A. 101-1010-000 G 101-2140-000 PAY PERIOD END 4/25/99 999-0001-201 201-1010-000 A 201-6511-121 PAY PERIOD END 4/25/99 999-0001-101 101-1010-000 A 101-6020-121 PAY PERIOD END 4/25/99 999-0001-101 101-1010-000 A 101-6050-121 PAY PERIOD END 4/25/99 999-0001-101 101-1010-000 A 101-6090-121 PAY PERIOD END 4/25/99 999-0001-101 101-1010-000 A 101-6240-121 PAY PERIOD END 4/25/99 999-0001-101 101-1010-000 A 101-6311-121 PAY PERIOD END 4/25/99 999-0001-101 101-1010-000 A 101-6619-121 PAY PERIOD END 4/25/99 999-0001-101 101-1010-000 A 101-6312-121 PAY PERIOD END 4/25/99 999-0001-205 205-1010-000 A 205-6560-121 PAY PERIOD END 4/25/99 999-0001-101 101-1010-000 A 101-6210-121 PAY PERIOD END 4/25/99 999-0001-213 213-1010-000 A 213-6220-121 PAY PERIOD END 4/25/99 999-0001-200 200-1010-000 A 200-6520-121 PAY PERIOD END 4/25/99 999-0001-404 404-1010-000 A 404-6631-121 PAY PERIOD END 4/25/99 999-0001-407 407-1010-000 A 407-6700-121 PAY PERIOD END 4/25/99 999-0001-600 600-1010-000 A 600-7100-121 PAY PERIOD END 4/25/99 999-0001-601 601-1010-000 A 601-7300-121 PAY PERIOD END 4/25/99 999-0001-615 615-1010-000 A 615-7700-121 PAY PERIOD END 4/25/99 999-0001-610 610-1010-000 A 610-7500-121 PAY PERIOD END 4/25/99 999-0001-610 610-1010-000 A 610-7501-121 PAY PERlOO END 4/25/99 999-0001-610 610-1010-000 A 610-7502-121 PAY PERIOD END 4/25/99 999-0001-620 620-1010-000 A 620-7900-121 PAY PERIOD END 4/25/99 999-0001-101 101-1010-000 A 101-6080-121 PAY PERIOD END 4/25/99 ****TOTAL FOR P.E.R.A. 21,389.55 82219 U_S_ POSTMASTER 999-0001-600 600-1010-000 A 600-7100-322 CYCLE 1 UTILITY BILLS ******TOTAL FOR BANK NO - 32 33,534.13 ***REGULAR CHECKS** 33,534_13 ***MANUAL CHECKS*** 0.00 ***GRAND TOTAL...** 33,534.13 311.09 318.87 3,275.03 212.88 2,900.11 188.50 1,045.93 66.93 3,497.00 9,224.92 69.74 108.08 408.47 109.59 197.50 352.53 8_12 679.02 21.08 5,505_26 2,610.77 549.21 101.84 23_79 615_21 184.05 238_86 42.12 171_09 8.94 87.25 72_11 328.24 .... ::: ~ :: ~1:: ::: ~ '- ~ .... ~ ~~ ..... ~ ~.- ~~ - i:> "- '- == \..ll::q ~ I II I ' } I I ! ! 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