HomeMy WebLinkAbout07-06-98
CITY OF HASTINGS
COUNCIL MEETING
7:00 P.M.
Monday
DATE: July 6, 1998
I. CALL TO ORDER:
II. ROLL CALL:
III. DETERMINATION OF QUORUM:
IV. APPROVAL OF MINUTES:
Approval of Minutes of the Regular Meeting of June 15, 1998
V. COUNCIL ITEMS TO BE CONSIDERED:
VI. CONSENT AGENDA:
The items on the consent agenda are to be acted upon by the City
Council in a single motion. There will be no discussion of these items
unless a Councilmember or citizen so requests, in which event the item
will be removed from the Consent Agenda to the appropriate department.
1. Pay All Bills as Audited
2. Election Judges for Special General Election
3. 1998 Updated Campaign Manual
4. Request to Close Off Street for Block Party
5. Tobacco License- Gardner House Restaurant Services for Fitch Public
House
6. Application for Commercial Solid Waste Hauler License- All-Star Disposal
Inc.
7. Application for Gambling Premises-Hastings Downtown Association- at
Professor Javas, located at 202 E. Second Street
8. 1998 Fund Transfers
9. 1998 Budget Transfers
10. Contract Agreement with Springsted for Continuing Disclosure and/or
Arbitrage Rebate Services for 1998 Debt Issues
11. Resolution- Consenting to the Separation of U.S. West Communications
and U.S. West Media Group
12. 1998 Rivertown Days Agreement
13. Order P.H. for July 20,1998 to Consider a Request to Vacate Alley Right-
of-Way - 1403 and 1417 E. Third St.- Charles & Michael Reuter
14. Resolution- Approve Award of Joint Fuel Facility Contract
15. Authorization to Advertisement for Bids for 1998 Sealcoat Program
16. Resolution - "Safe and Sober Communities" Program
VII. AWARDING OF CONTRACTS AND PUBLIC HEARING:
1. Public Hearing: Zoning Ordinance Text Amendment to C-3 District Use
Regulations
2. Public Hearing: Zoning Ordinance Text Amendment to 0-1 District use
Regulations
3. Public Hearing: Rezone- AG to R-3- Summit Point
-Continued-
VIII. REPORTS FROM CITY STAFF:
A. Public Works Director
1. Replace Engineering, Building, and Community Development
Computer Network Server
B. Community Development Director
1. Report on Economic Hardship Regarding Appeal of HPC Denial of
Vinyl Siding Permit
2. 2nd/Final Reading: Zoning Ordinance Text Amendment to C-3
District Use Regulations
3. 2nd/Final Reading: Zoning Ordinance Text Amendment to 0-1
District Use Regulations
4. 2nd/Final Reading: Rezone- AG to R-3 - Summit Point
5. Summit Point Preliminary Plat
6. R-2 District: Use Interpretation - 520 Ramsey Street
7. Authorize Sale of Industrial Park Property to Jerry Grot john
8. Site plan- Lot 4 & &, Block 1, Hastings Industrial Park No. 4- Jerry
Grot john
C. Administrator
1. Civic Arena Project Change Order
2. Resolution- Remove/Repair Order at Sirett Court
3. Presentation of 1997 Comprehensive Annual Financial Report and
Audit Management Report
IX. COMMENTS FROM AUDIENCE:
X. UNFINISHED BUSINESS:
XI. NEW BUSINESS:
XII. REPORTS FROM CITY COMMITTEES, OFFICERS, COUNCILMEMBERS:
XIII. ADJOURNMENT
Next Special City Council Meeting: Monday, July 13, 1998
Next Regular City Council Meeting: Monday, July 20, 1998
Hastings, Minnesota
June 15, 1998
The City Council of the City of Hastings, Minnesota met in regular meeting on Monday, June
15,1998 at 7:00 p.m. in the City Hall Council Chambers, 101 4th Street East, Hastings, Minnesota.
Members Present: Councilmember Simacek, Riveness, Johnson, Hicks, Moratzka & Mayor
Werner
Members Absent: Councilmember Yandrasits
Staff Members Present:
Dave Osberg, City Administrator;
Tom Montgomery, Public Works Director;
Mike Wozniak, Community Development Director;
Matt Weiland, Zoning Administrator;
Joyce P. Hottinger, Administrative Assistant/City Clerk;
and Shawn Moynihan, City Attorney
Council Items to Be Considered
Moved by Councilmember Simacek, seconded by Councilmember Johnson, to add Item No. 14
Civic Arena Bills including:
Graus Contracting, Inc. Change Order:
Bartley Sales
Carciofini Caulking
Bredenus Hardware Credit
Becker Arena
$ 1,363.25
$ 442.00
($ 7.60)
$30.195.75
$31,993.40
Fabcon, Inc. Change Order:
6 Ayes; Nays, None
$ 782.00
Consent Agenda
Moved by Councilmember Simacek, seconded by Councilmember Johnson, to approve the
consent agenda as presented with the addition of Item No. 14.
1. Pay All Bills as Audited
2. Resolution No. 6-5-98 Monte Meier Day in Hastings
3. Application for One-Day 3.2% Malt Liquor License and an Exemption from Lawful Gambling
for the Hastings Fire Relief Association Booya License (Resolution No. 6-6-98)
4. Resolution No. 6-7-98 Declare Well #3 & Well #4 Pumps and Pump Motors Excess
5. Pay Estimate #6, Brown-Minneapolis Tank, Ground Storage Tank Replacement, $20,612.86
6. Pay Estimate #2, Richard Knutson, Inc., 1998 Improvement Program, $302,915.33
7. Resolution No. 6-8-98 Requesting An Advance of Municipal State Aid Funds, CR #54 Bridge
Replacement
8. 151 Reading/Schedule Public Hearing for July 6, 1998-Zoning Ordinance Text Amendment to
C-3 District Use Regulations
9. 151 Reading/Schedule Public Hearing for July 6, 1998-Zoning Ordinance Text Amendment to
0-1 District Use Regulations
10. Authorize Execution of Metropolitan Council Comprehensive Plan Loan Agreement
Hastings City Council Minutes for Regular Meeting of June 16. 1998
Page 2 of8
Consent Agenda (Continued)
11. Proclamation-Resolution No. 6-9-98 Declaring July 2, 1998, as First Regiment Minnesota
Volunteer Infantry Day
12. Request to Allow Roof Sign at 1224 Vermillion Street
13. Election Judges for Special Primary Election
14. Civic Arena Bills:
Fabcon, Inc. Change Order: $ 782.00
Graus Contracting, Inc. Change Order:
Bartley Sales
Carciofini Caulking
Bredenus Hardware Credit
Becker Arena
Total
6 Ayes; Nays, None.
$ 1,363.25
$ 442.00
$ (7.60)
$30.195.75
$31,944.10
Approval of Minutes
Mayor Werner asked whether there were any corrections or additions to the regular meeting of
June 1, 1998, and hearing none, approved the minutes as presented.
Public Hearing for Proposed Ordinance Amendment to Require Background Investigations for
Taxi Cab Licenses
Mayor Werner opened the Public Hearing at 7:01 p.m. to receive comments on the proposed
ordinance amendment. Mayor Werner asked if there were any public comments on the issue, and
hearing none, closed the public hearing at 7:02 p.m.
Ordinance No. 432-Second/Final Reading for Proposed Ordinance Amendment to Require
Background Investigations for Taxi Cab Licenses
Moved by Councilmember Johnson, seconded by Councilmember Hicks, to approve Ordinance
No. 432 an Ordinance of the City of Hastings Amending City Code Chapter 5.60, Subd. 2-3, by
requiring background investigations and new applications if license holders allow insurance to lapse
without reinstatement.
6 Ayes; Nays, None.
Public Hearing: Rezone C-3 to R-2 - 220 12th Street
Mayor Werner opened the Public Hearing at 7:03 p.m. to receive comments on the rezone
request for 220 12th Street. Mayor Werner asked if there were any public comment on the issue, and
hearing none closed the public hearing at 7:04 p.m.
Ordinance No. 431-Rezone C-3 to R-2-220 12th Street
Moved by Councilmember Riveness, seconded by Councilmember Moratzka, to approve
Ordinance No. 431 Rezone C-3 to R-2-220 12th Street.
6 Ayes; Nays, None.
Hastings City Council Minutes for Regular Meeting of June 16. 1998
Page 3 of 8
Resolution No. 6-10-98, Joint Fueling Station Agreement
Director of Public Works Tom Montgomery clarified the necessity to replace existing fuel tanks
and the anticipated cost savings for the Joint Fuel Tank Agreement between Dakota County, Hastings
and the State Highway Department.
Moved by Councilmember Johnson, seconded by Councilmember Simacek, to approve
Resolution No. 6-10-98, to authorize the City to enter into a Joint Fueling Agreement with Dakota
County and the Minnesota Department of Transportation.
5 Ayes; Nays, 1 Riveness. Copy of resolution on file.
Proclamation Presentation of Resolution No. 6-5-98 Monte Meier Day in Hastings
The Mayor presented Monte Meier with Resolution No. 6-5-98, a Proclamation declaring June
15, 1998 as Monte Meier Day in Hastings and a certificate in recognition for the key to the City of
Hastings. Monte Meier thanked the community for recognizing his efforts. \
Request for City Replacement of Sanitary Sewer Service-831 W. 3,d St.
Director of Public Works Tom Montgomery introduced the item and distributed a memo to City
Council on behalf of Ms. Holly Denn-Schlicht of 831 W. 3'd Street outlining her position that the City
should pay the cost ofrep1acing the sanitary service line within the street right-of-way.
Moved by Counci1member Simacek, seconded by Councilmember Johnson, to have the City
pay for sewer service replacement and assess the property owner over a two year period.
6 Ayes; Nays, None.
Authorization to Request Bids and Set Date for Bond Sales (Resolution #'s 6-12-98 through
6-14-98)
Ron Langness, on behalf of Springsted, explained the request.
Moved by Councilmember Hicks, seconded by Councilmember Riveness, to approve Resolution
No. 6-12-98, Series 1998A G.O. Improvement Bonds-$1,850,000; Resolution No. 6-13-98 Series
1998B G.O. Pool Bonds-$1,650,000; and Resolution No. 6-14-98, Series 1998C G.O. Equipment
Certificates-$21 0,000.
6 Ayes; Nays, None. Copy of resolutions on file.
Ron Langness stated he would be recommending a proposal for refinancing City Hall through
Municipal Revenue Refunding Bonds, to the HRA on June 25th.
Mayor Werner stepped out of the City Council meeting at 7:30 p.m. Councilmember Paul Hicks
served as Acting Mayor. Mayor Werner returned at 7:31 p.m.
VariancefMinor Subdivision-320 W. 4th St.
Community Development Director Mike Wozniak introduced the item. Attorney Barbara
Hoekstra representing applicants Kristie and Denny Thurmes, explained the duplex has been in place
since 1971 and indicated the next door neighbor, Mrs. Meier, is not willing to sell her portion ofthe
home at this time.
Councilmember Johnson inquired about the construction required for a fire wall. Community
Development Director Mike Wozniak indicated both sides of the unit would be required to have fire
wall construction.
Mayor Werner discussed the need for the Fire and Building Departments to inspect the property.
Attorney Hoekstra, on behalf of the applicants, requested the item be tabled to provide the opportunity
for the Fire and Building Departments to inspect the property.
Hastings City Council Minutes for Regular Meeting of June 16. 1998
Page 4 of8
City Attorney, Shawn Moynihan, suggested the Council explore obtaining a waiver from the
property owners acknowledging that if the structures burn down the owners are aware the lots are not
buildable.
Moved by Councilmember Johnson, seconded by Councilmember Moratzka, to table the item
until the applicants, Kristie and Dennis Thurmes, request the item be placed on the City Council agenda.
6 Ayes; Nays, None.
Interpretation Regarding "Vehicle Storage" as a Permitted "Land Use" within the Agriculture
Zone District
Community Development Director, Mike Wozniak, introduced the item. Applicant, Shawn
McMurray, 1514 3'd Street East, expressed his interest in acquiring land in the Industrial Park for
developing a storage/impound lot. \
Moved by Mayor Werner, seconded by Councilmember Moratzka, to allow vehicle
impounding in the Agriculture District, and direct Staff to initiate an amendment to the Zoning
Ordinance to permit motor vehicle impound lots in agriculture district, subject to conditions similar in
those established for the 1-3 District.
A roll call vote on the motion was taken. 4 Ayes; Riveness, Hicks, Moratzka & Mayor Werner;
2 Nays: Johnson & Simacek.
Barton Sand and Gravel-Soil Processing Permit-Renewal
Moved by Councilmember Hicks, seconded by Councilmember Moratzka, to approve the Soil
Processing Permit from June, 1998 to December 31, 1998 subject to the following conditions:
Barton Sand & Gravel Company is permitted to operate a Soil Processing Operation on land
described in Exhibit A and pursuant to the most recent information submitted and provided during their
original application in 1984 and in 1987 by Davies Excavating, Incorporated. The condition stipulated
during the original special use permit issuance in 1987 are still in effect and the following:
1. The site is to be restored, upon completion of the mining operation, pursuant to the plans
provided to the City during the original application in 1984 and pit expansion proposal in 1987.
2. Operating hours are not to be in excess of7 a.m. to 5 p.m., Monday through Saturday, except
holidays. In cases of emergency, Barton Sand & Gravel may be operated during hours other
than those noted upon approval by the City Administrator.
3. Barton Sand & Gravel Company shall refrain from using West 10th Street between Trunk
Highway 61 and Trunk Highway 55 for hauling purposes.
4. The City of Hastings shall be informed of the results of the most recent inspection of the Barton
Sand & Gravel Pit as made by the Bureau of Mines.
5. Barton Sand & Gravel Company shall provide to the City within ten days after the City Council
approval of the permit, and before work begins an irrevocable bond or other form of security
acceptable to the City in the amount of$25,000 the estimated cost of restoring the cost the site
covered by the soil pursuant to City Code.
6. After the special use permit is approved, Barton Sand & Gravel Company shall provide to the
City a liability insurance policy or certificate of insurance from an insurance company
authorized to write casualty insurance in the State of Minnesota as will protect the applicant,
its agents and the City from claims or bodily injury, death or property damage which may arise
from operations under the soil processing permit. The amounts of the insurance shall not be less
than that which is required by the City Code.
Hastings City Council Minutes for Regular Meeting of June 16. 1998
Page 5 of8
Gary Sauer, President of Barton Sand & Gravel, requested another employee contact in an
emergency situations where the City Administrator cannot be reached.
Moved by Councilmember Hicks, seconded by Councilmember Moratzka, to make a friendly
amendment to condition #2 to read "Operating hours shall be from 7 a.m. to 5 p.m., Monday through
Saturday except holidays. In cases of emergency Barton Sand & Gravel may be operated during hours
other than those noted upon approval by the City Administrator, or in his absence, the Public Works
Director or the City Engineer.
City Council vote on the original motion and friendly amendment: 6 Ayes; Nays, None.
Barton Sand & Gravel Hot Mix Plant Permit-Renewal
Moved by Councilmember Hicks, seconded by Councilmember Riveness, to approve the special
use permit that allows commercial asphalt to operate a hot asphalt plant subject to the following
conditions: \
1. Expiration of the permit shall be December 31, 1998.
2. All PCA requirements shall be met and all permits received before the operation of the plant.
3. The site must be watered as necessary to control dust.
4. Before commencing operation of the plant, the applicant shall provide the City with the
necessary insurance certificates and performance bond for $25,000.
5. The site ofthe temporary asphalt plant shall be at an elevation of not less than 694 feet. This
requirement includes that the bottom of the spill basin shall also be at an elevation of not less
than 694 feet.
6. The aggregate stock pile shall be maintained as shown on the site plan for screening purposes.
Also, it is strongly encouraged that the stock pile be wrapped around the front of the site as
much as possible to provide effective screening.
7. That all requirements of the City Code concerning temporary asphalt plants be attached as
conditions for permanent approval and be it adhered to by the applicant.
8. The applicant shall file with the local fire authority a materials safety data sheet for a flammable
combustable liquid storage permit.
9. That conditions for approval be strictly enforced.
10. Hours of operation shall be from 7 a.m. to 5 p.m., Monday through Saturday, except holidays.
In cases of emergency, Barton Sand & Gravel may be operated during hours other than those
upon approval by the City Administrator, or in his absence, the Public Works Director or the
City Engineer.
6 Ayes; Nays, None.
First Reading/Schedule Public Hearing for July 6, 1998-Rezone & Preliminary Plat-Summit Point
Dan Tillson, Planner on behalf of Siewert Construction, reviewed information distributed to
Council.
Rezone
Moved by Councilmember Moratzka, seconded by Councilmember Johnson, to approve a First
Reading and Schedule a Public Hearing for July 6, 1998 for a Rezone-Summit Point.
6 Ayes; Nays, None.
Preliminary Plat
Moved by Councilmember Moratzka, seconded by Councilmember Riveness, to table the
preliminary plat request to allow the Planning Committee of the City Council to review the request and
make recommendations.
6 Ayes; Nays, None.
Hastings City Council Minutes for Regular Meeting of June 16. 1998
Page 6 of8
Amendment to Riverwood PRD Plan
Moved by Councilmember Moratzka, seconded by Councilmember Simacek, to approve an
amendment that the Riverwood general plan of development (Planned Residential Development Plan)
which was approved by City Council on December 15, 1997 to incorporate changes proposed on revised
Riverwood General Plan of Development dated April 17, 1998.
5 Ayes; Nays, 1, Hicks
Riverwood 7lh Addition-Preliminary Plat
Moved by Councilmember Moratzka, seconded by Councilmember Riveness, to approve the
Riverwood 7th Addition Preliminary Plat (1-26-98) subject to the following conditions:
1. Rezoning of that portion of the site currently zoned agriculture to R-3 PRO.
2. No work shall commence in Dakota County right-of-way until a permit is obtained from the
Council Highway Department and no permits shall be issued until the plat has been filed. \
3. The applicant shall be required to obtain from the City a special use permit to allow the
proposed grading and residential development within the general flood plain district prior to
issuance of a grading permit for grading associated with the Riverwood 7th Addition
Preliminary/PRO.
4. Future site development of "Shoreland" area (300 feet from the OHWL) within Lot 1, Block 6,
of the Riverwood 7th Addition Preliminary Plat shall be restricted to open space and storm water
ponding use.
5. The site grading plan for the Riverwood 7th Preliminary Plat shall be reviewed by the Dakota
County SWCD prior to issuance of the grading permit and all costs for review and inspections
shall be paid by the applicant.
6. All residential development of more than 2 attached units shall be subject to site plan approval
by the City.
7. Documentation that Northern Natural Gas has authorized encraument into its easement for the
315t Street crossing.
8. Townhome fronting on Village Trail and 36th Street (Tuttle Drive) shall be required to comply
with 35' front yard setback and driveway shall incorporate turnarounds.
9. Provisions for installation of low maintenance landscaping shall be required as part of final plat
requirements for the cul-de-sac island proposed, along with provisions for maintenance of said
island by a home owner's association.
10. The developer shall provide evidence to illustrate how maintenance of privately owned ponding
areas and drainage swales shall be maintained prior to final plat approval.
11. Shared townhome driveways shall be limited to 24 feet in width through the right-of-
waylboulevard area to provide additional show storage area and boulevard green space.
12. The applicant shall be required to fund review of the final grading plans and drainage way
construction plans by Barr Engineering to insure that the design will handle future high flows.
13. The developer shall enter into a development agreement with the City to memorialize conditions
of the preliminary plat/PRO plan prior issuance of the grading permit for site grading and/or
prior to approval of any final plat.
14. That building permits for those units affected proposed to be constructed in the general flood
plain district shall not be issued until the applicant has pursued a CLOMR and at such time
FEMA has acknowledged the map revisions.
Hastings City Council Minutes of Re\:ular Meeting of June 16. 1998
Page 7 of8
15. That all future plats require that the developer pay cash in lieu of land to outstanding public land
dedication/cash in lieu ofland requirements at a rate of 34% for each dwelling unit. The current
cash dedication rate is $850/unit, this rate is subject to change. 34% of this amount yields $289
per unit. This requirement shall be stipulated in conjunction with each final plat approved for
the property.
16. Interceptor sewer: as a condition of final plan approval the developer shall pay to the City the
"Interceptor" sewer charge based on the per-residential unit rate in effect at the time of payment.
5 Ayes; Nays, 1 Hicks.
Riverwood 7th Addition-Special Use Permit-Grading & Residential Development in General Flood
J>lain District
Councilmember Hicks stated he held serious reservations about water drainage issues not relat~d
to this project.
Moved by Councilmember Simacek, seconded by Councilmember Moratzka, to approve a
special use permit to allow grading in residential development within the general flood plain district
as required to construct Riverwood 7th Addition.
1. Grading in residential development being completed according to the drainage plan and cross
section layout of Riverwood dated February 16, 1998 (Planning File 98-6).
2. Any forthcoming recommendations of Barr Engineering based on review of the final grading
plans and granding way construction plans to insure that the design will handle future high
flows.
3. That building permits for those units proposed to be constructed in the General Flood Plain
District shall not be issued until the applicant has pursued a CLOMR and at such time as FEMA
has acknowledged the map revisions.
4. Subject to amendment of Floodway and Floodfringe boundaries as identified on the City of
Hastings Zoning Map prior to issuance of building permits for those residential units proposed
to be constructed in the General Flood Plain District.
6 Ayes; Nays, None.
Resolution No. 6-11-98 Establishing a Background Investigation Fees for Taxi Cab License
Background Checks
Moved by Councilmember Simacek, seconded by Councilmember Hicks, to approve Resolution
No. 6-11-98, a Resolution establishing background investigation fees for taxi cab license background
checks.
6 Ayes; Nays, None. Copy of resolution on file.
Authorization to Send Warning Letter
Moved by Councilmember Johnson, seconded by Councilmember Riveness, to direct Staff to
mail a letter to Westview Liquor informing them of the violation and advising Westview Liquor that
further violations will result in some type of suspension or alternately termination of the liquor license.
6 Ayes; Nays, None.
Hastin2S City Council Minutes for Regular Meeting of June 16. 1998
Page 8 of8
Annual Renewal of On Sale, Sunday On Sale, Off Sale, Club & 3.2 Beer Licenses Effective July
1,1998
Moved by Councilmember Moratzka, seconded by Councilmember Simacek, to approve the list
of all liquor related licenses listed in Council packet due for renewal on 7-1-98, contingent upon receipt
of all necessary paperwork, successful background checks and approval of the Minnesota Liquor
Commissioner. Following receipt of all necessary paperwork and background checks renewal
paperwork will be forwarded to the Minnesota Liquor Commissioner for final review and approval.
6 Ayes; Nays, None.
Audience Comments
There were no comments from the audience.
New Business
City Administrator Dave Osberg announced a ribbon cutting ceremony for the completion of
the CR #42 Project on June 16th at II :30 a.m.
Councilmember Hicks announced traffic on Ashland & Pine Streets will be diverted for this
ribbon cutting ceremony, and reminded citizens to proceed slowly during the event.
Mayor Werner thanked Gemini from Cannon Falls, for the $1,000 contribution to the Fire
Department for equipment and supplies.
Adjournment
Moved by Councilmember Simacek, seconded by Councilmember Hicks, to adjourn the regular
meeting at 8:30 p.m. 6 Ayes; Nays, None.
Mayor
ATTEST
City Clerk
DAlE 07/02/98 lIME 08:58
VI-1
CIlY OF HASTINGS
COUNCIL REPORT PAGE
APPROVAL OF BILLS
PERIOD ENDING: 07/06/98
CHECK# VENDOR NAME
DESCRIPTION
.___M... ._.....____..____._._____ ------------------------ .-----.- -------.---
DEPT.
AMOUNT
HASTINGS FIRE RELIEF ASSN 97 FIRE RELIEF STATE AID
MINNESOTA MUTUAL JULY PREMIUM
BIERMAN ENTERPRISES REFUND LIQUOR LICE4NSE
AMBLE, NANCY REFUND TRAC TOKENS
*** TOTAL FOR DEPT 00
EMILY'S
LEAGUE OF MN CITIES
MINNESOTA MUTUAL
SO CENTRAL SERVICE COOP
*** TOTAL
A T & T
A T & T
BEST BUY CO., INC.
BEST BUY CO., INC.
8T OFFICE PRODUCTS INT/L.
BT OFFICE PRODUCTS INT'L.
BT OFFICE PRODUCTS INT'L.
BT OFFICE PRODUCTS INT'L.
BT OFFICE PRODUCTS INT/L.
BT OFFICE PRODUCTS INT'L.
BT OFFICE PRODUCTS INT'L.
BT OFFICE PRODUCTS INT'L.
BT OFFICE PRODUCTS INT'L.
BT OFFICE PRODUCTS INT'L.
MINNESOTA BOOK STORE
MINNESOTA BOOK STORE
MINNESOTA MUTUAL
TIE SYSTEMS INC MN
UNITED TELEPHONE SYSTEM
UNITED TELEPHONE SYSTEM
*** TOTAL
ROLLS-STORM DAMAGE CLEAN
AWAIR WORKSHOP PAULSON
JUL Y PREM IUM
FY 98-99 MEMBERSHIP FEE
FOR DEPT 01
-------- 74,327.00
-------- 521.85
-------- 200.00
-------- 19.50
75,068.35
LEGISLAT 52.00
LEGISLAT 10.00
LEGISLAT 52.50
LEGISLAT 250.00
364.50
JUNE PHONE ADMINIST 5.97
JUNE PHONE AOMINIST 0.39
PRINTER CARTRIDGES ADMINIST 71.98
PRINTER CARTRIDGES ADMINIST 4.68
ASSORTED OFFICE SUPPLIES ADMINIST 384.65
ASSORTED OFFICE SUPPLIES AOMINIST 25.00
HEATER/FOLDERS/PENCILS ADMINIST 88.07
HEATER/FOLDERS/PENCILS ADMINIST 5.72
PORTFOLIO ADMINIST 8.23
PORTFOLIO ADMINIST 0.54
COIN ENVELOPES ADMINIST 16.14
COIN ENVELOPES ADMINIST 1.05
PORTFOLIOS RETURNED ADMINIST 8.23-
PORTFOLIOS RETURNED AOMINIST 0.54-
AREA CODE 651 STICKERS ADMINIST 13.00
AREA CODE 651 STICKERS ADMINIST 0.65
JULY PREMIUM ADMINIST 11.25
REPAIR EXT 375 & 380 ADMINIST 119.00
JUNE PHONE ADMINIST 387.46
JUNE PHONE ADMINIST 25.18
FOR DEPT 02 1,160.19
ELECTION SYSTEMS & CANDIDATE RCPT BOOK
ELECTION SYSTEMS & CANDIDATE RCPT BOOK
HOTT INGER, JOYCE P. JUNE MILEAGE
*** TOTAL FOR DEPT 04
AMERICAN INST. OF CPA'S DUES LORI WEBSTER
BENSON, LYNNE M. JUNE APA MEETING
BENSON, LYNNE M. JUNE APA MEETING
GOV/T ACCT.STANDARD BRD GASB PRONOUNCEMENTS
ICMA BOOKS
M M K R & CO 1997 FINANCIAL AUDIT
MINNESOTA MUTUAL JULY PREMIUM
MN TAXPAYER ASSC. 1998 DUES
NORWEST INVESTMENT SERVo MAY SAFEKEEPING FEES
*** TOTAL FOR DEPT 05
BIG BOB'S REPAIR SHOP
BIG BOB'S REPAIR SHOP
DAKOTA ELECTRIC ASSN
ELECTION 20.27
ELECTION 1.24
ELECTION 62.95
84.46
FINANCE 95.00
FINANCE 20.48
FINANCE 20.00
FINANCE 80.00
FINANCE 79.50
FINANCE 2,500.00
FINANCE 30.00
FINANCE 53.00
FINANCE 63.75
2,941.73
INC REHANG CONTROL
INC REHANG CONTROL
JUNE ELECTRIC
ROOM DOOR CITY
ROOM DOOR CITY
CITY
HAL
HAL
HAL
399.00
6.83
16.21
DATE 07/02/98 TIME 08:58
CITY OF HASTINGS
COUNCIL REPORT PAGE
2
APPROVAL OF BILLS
PERlOO ENDING: 07/06/98
CHECK# VENDOR NAME
DESCRIPTION
DEPT.
AMOUNT
-------- -~----------------------- ------------------------ -------. -----------
DAKOTA ELECTRIC ASSN JUNE ELECTRIC CITY HAL 1.05
DRUMMOND AMERICAN CORP. CHEMICAL SUPPLIES CITY HAL 495.88
DRUMMOND AMERICAN CORP. CHEMICAL SUPPLIES CITY HAL 31.29
FARMER BROS CO. COFFEE CITY HAL 49.20
LIFEWORKS SERVICES INC. MAY JANITORIAL SVCS CITY HAL 129.49
LIFEWORKS SERVICES INC. MAY JANITORIAL SVCS CITY HAL 8.42
MAINTENANCE ENGINEERING BULBS CITY HAL 357.19
MAINTENANCE ENGINEERING LlGHT BULBS CITY HAL 102.17
MAINTENANCE ENGINEERING BULBS CITY HAL 23.22
MAINTENANCE ENGINEERING Ll GHT BULBS CITY HAL 6.64
METRO MILLIIORK WINDOW GLASS/INSTALLATIO CITY HAL 491. 08
METRO MILLWORK WINDOW GLASS/INSTALLATIO CITY HAL 21. 52
MINNESOTA MUTUAL JUL Y PREM IUM CITY HAL 7.50
NORTHERN STATES POWER JUNE ELECTRIC CITY HAL 1,290.15
NORTHERN STATES POWER JUNE ELECTRIC CITY HAL 83.86
R & 0 ELEVATOR CO. INC. JULY 98 MAINT CITY HAL 137.55
SCHILLING PAPER CO. INC. PAPER SUPPLl ES CITY HAL 51.06
SCHILLING PAPER CO. INC. PAPER SUPPLlES CITY HAL 2.60
STATE SUPPLY CO BOILER PARTS CITY HAL 25.82
STATE SUPPLY CO BOILER PARTS CITY HAL 1.33
TUKUA, OARYL COVER WINDOW SILLS ALUMI CITY HAL 1,575.00
WAL MART STORE #01-1472 HOSE CLAMPS/PATCH KIT CITY HAL 4.83
WAL MART STORE #01-1472 HOSE CLAMPS/PATCH KIT CITY HAL 0.31
*** TOTAL FOR DEPT 08 5,319.20
MINNESOTA MUTUAL JUL Y PREMIUM PLANNING 17.25
IIOZNIAK, MICHAEL FOAM BOARD/SCALE PLANNING 63.60
*** TOTAL FOR DEPT 09 80.85
AMOCO 01 L CO FUEL POll CE
CAPITOL COMMUNICATIONS IN RADIO REPAIRS POLICE
CAPITOL COMMUNICATIONS IN RADIO REPAIRS POLICE
CAPITOL COMMUNICATIONS IN RADIO REPAIRS POLICE
CAPITOL COMMUNICATIONS IN RADIO REPAIRS POLICE
COLOR LAB INC.(PHOTO FAIR DEVELOPING FILM POLICE
COLOR LAB INC.(PHOTO FAIR DEVELOPING FILM POLICE
COLOR LAB INC.(PHOTO FAIR DEVELOPING FILM POLICE
COLOR LAB INC.(PHOTO FAIR DEVELOPING FILM POLICE
COLOR LAB INC.(PHOTO FAIR FILM DEVELOPING POLICE
COLOR LAB INC.(PHOTO FAIR FILM DEVELOPING POLICE
EMERGENCY VEHICLE SUPPLY INSTALL LIGHTS/RADIO POLICE
EMERGENCY VEHICLE SUPPLY INSTALL LIGHTS/RADIO POLICE
GALLS, INC. EQUIPMENT BAG POLlCE
GLOCK INC SIGHT TOOL/PISTOL PARTS POLICE
GLOCK INC SIGHT TOOL/PISTOL PARTS POLlCE
HASTINGS CONOCO FOODMART TIRE REPAIR POLICE
HASTINGS CONOCO FOODMART TIRE REPAIR POLICE
HASTINGS CONOCO FOODMART 4/19-5/29 CAR WASHES POLICE
HASTINGS BUS CO DARE PICNIC CP ADAMS POLICE
HASTI NGS CHAMP ION AUTO F LASHER POll CE
HAST I NGS CHAMP I ON AUTO FLASHER POll CE
HASTINGS POLICE ASSN PART TIME OFFICER RENEWA POLICE
HASTINGS POLICE ASSN FULL TIME OFFICER RENEWA POLICE
12.30
45.00
15.00
79.00
30.00
5.41
0.38
4.25
0.28
10.38
0.67
541. 38
16.47
55.98
165.00
9.30
19.00
0.20
34.00
71.91
2.49
0.16
90.00
90.00
DATE 07/02/98 TIME 08:58
CITY OF HASTINGS
COUNCIL REPORT PAGE
APPROVAL OF BILLS
PERIOD ENDING: 07/06/98
CHECK# VENDOR NAME
DESCR I PTI ON
DEPT.
3
...---.------.----------- ------------------------ -------- -----------
AMouNT
HICKS \.IAYNE
ACE HARD\.IARE
ACE HARDIIARE
BIRCHEN ENTERPRISES INC.
BIRCHEN ENTERPRISES INC.
BIRCHEN ENTERPRISES INC.
BIRCHEN ENTERPRISES INC.
BIRCHEN ENTERPRISES INC.
BIRCHEN ENTERPRISES INC.
BIRCHEN ENTERPRISES INC.
BIRCHEN ENTERPRISES INC.
BIRCHEN ENTERPRISES INC.
BIRCHEN ENTERPRISES INC.
BIRCHEN ENTERPRISES INC.
BIRCHEN ENTERPRISES INC.
BIRCHEN ENTERPRISES INC.
BIRCHEN ENTERPRISES INC.
BIRCHEN ENTERPRISES INC.
BIRCHEN ENTERPRISES INC.
BIRCHEN ENTERPRISES INC.
BIRCHEN ENTERPRISES INC.
MINNESOTA MUTUAL
MINNESOTA SHREDDING LLC
MOTOROLA
MOTOROLA
MOTOROLA
MOTOROLA
NAT'L ASSN OF TOliN \.lATCH
NORNES, STEPHANIE
NORNES, STEPHANIE
ON SITE SANITATION
ON SITE SANITATION
PITNEY BOllES
REGINA MEDICAL CENTER
REGINA MEDICAL CENTER
REGINA MEDICAL GROUP
RISCH, ROD
ST. PAUL POLICE DEPARTMNT
SLIDE LOCK TOOL COMPANY
SOTA
UNIFORMS UNLIMITED
UNIFORMS UNLIMITED
UNIFORMS UNLIMITED
UNIFORMS UNLIMITED
UNIFORMS UNLIMITED
UNITED TELEPHONE SYSTEM
UNITED TELEPHONE SYSTEM
AIRTOUCH CELLULAR
AIRTOUCH CELLULAR
*** TOTAL
MPOA ROOMS POll CE
KEYS/R I NG POll CE
KEYS/R I NG POll CE
\.lATER PUMP REPACEMENT POLICE
IIATER PUMP REPACEMENT POLICE
PADS/ROTORS POll CE
PADS/ROTORS POLICE
01 L CHANGE POll CE
01 L CHANGE POll CE
HEADLI GHT POll CE
HEADLl GHT POll CE
01 L CHANGE POll CE
01 L CHANGE POll CE
OIL CHANGE POLICE
01 L CHANGE POll CE
BRAKES/PADS/ROTORS POLICE
BRAKES/PADS/ROTORS POLICE
TIRES POLICE
TIRES POLICE
FREON/AC SPECIAL POLICE
FREON/AC SPECIAL POLICE
JUL Y PREM IUM POll CE
SHRED/DESTROY CONFIDENTI POLICE
RADIOS POLICE
RADIOS POLICE
RADIOS POLICE
RADIOS POLICE
CAPS/NECKLACES/BALLOONS/ POLICE
AOL/GEOCITIES IIEB POLICE
\.IINZIP SOFTIIARE POLICE
SERVICE-GLENDALE ROAD POLICE
SERVICE-GLENDALE ROAD POLICE
DIGITAL SYSTEM JUNE 98 POLICE
LAB POLICE
LAB POLICE
EMPLOYEE MANTOUX SHOTS POLICE
GUN VAULT POll CE
SCHARFE/GALLAND POI CLAS POLICE
LOCK TOOLS POLICE
SIIAT TRAINING BELISLE POLICE
TIE POLICE
TROUSERS/SHIRT-1401 \.IASY POLICE
SHIRT-RISCH 1408 POLICE
BOOTS-BRO\.lN 1443 POLICE
UNIFORMS-1425 POLICE
JUNE PHONE POLICE
JUNE PHONE POLICE
CELL PHONE SVC POLICE
CELL PHONE SVC POLICE
FOR DEPT 21 14,183.61
AMOCO 01 L CO FUEL FIRE
AT&T \.IIRELESS LONG DIST. IIIRELESS LONG DISTANCE FIRE
525.00
7.16
0.47
223.50
6.24
111.00
2.76
15.45
0.91
21. 95
0.84
15.45
0.91
15.45
0.91
132.45
3.64
64.95
3.51
44.25
0.83
195.00
126.54
2,625.00
170.63
352.75
22.93
2,565.03
31.85
29.00
88.00
0.65
371.00
37.50
37.50
276.00
154.41
590.00
1,344.21
100.00
11.82
128.56
82.50
82 .75
255.36
1,525.66
89.71
351.22
41.84
86.34
3.05
DATE 07/02/98 TIME 08:58
CITY OF HASTINGS
APPROVAL OF BILLS
PERIOD ENDING: 07/06/98
CHECK# VENDOR NAME
DESCRIPTION
-------- ---~--------------------- ------------------------ -------- -----------
AT&T WIRELESS LONG OIST. WIRELESS LONG DISTANCE
BATTERY PROOUCTS INC. LIGHT STICKS
CARBURETOR SHOP REPAIRS
CLAREY'S SAFETY EQUIP INC OIL
CLAREY'S SAFETY EQUIP INC RESCUE RAM W/ACC
COLOR LAB INC.(PHOTO FAIR PRINTS
COLOR LAB INC.(PHOTO FAIR PRINTS
COLOR LAB INC.(PHOTO FAIR PRINTS
COLOR LAB INC.(PHOTO FAIR PRINTS
DANKO EMERGENCY EQUIP CO RESCUE EQUIPMENT
DANKO EMERGENCY EQUIP CO RESCUE EQUIPMENT
DANKO EMERGENCY EQUIP CO RESCUE EQUIPMENT
DANKO EMERGENCY EQUIP CO RESCUE EQUIPMENT
DOERER'S GENUINE PARTS BATTERY
DOERER'S GENUINE PARTS ALTERNATOR
EMILY'S MEETING COOKIES/BARS
FAIR OFFICE WORLD BINDERS
FAIR OFFICE WORLD BINDERS
FAIR OFFICE WORLD REP COVERS
FAIR OFFICE WORLD REP COVERS
FAIR OFFICE WORLD PAPER/ADD ROLLS
FAIR OFFICE WORLD PAPER/ADD ROLLS
HOFF, LAURA COMPUTER CONFERENCE
HOFF, LAURA COMPUTER CONFERENCE
HOLMES, MARK COMPRESSOR MONITOR
ACE HARDWARE EXT CORD/DUCK TAPE
ACE HARDWARE EXT CORD/DUCK TAPE
ACE HARDWARE PROPANE CYLINDER/NOZZLE
ACE HARDWARE PROPANE CYLINDER/NOZZLE
ACE HARDWARE KEY RING
ACE HARDWARE KEY RING
LATCH, DONALD MSFOA CONFERENCE EXP
MIDTOWN FOOD CENTER COFFEE
MINNESOTA MUTUAL JULY PREMIUM
NORTHERN STATES POWER JUNE ELECTRIC
NORTHERN STATES POWER JUNE ELECTRIC
SCHULDT, PENNE BINDERS/DIVIDERS
MILLER ELECTRICAL INC LAMPS
SWANSON PLBG. & HEATING REPAIRS
TWIN CITY GARAGE DOOR CO GLAZING STRIP
TWIN CITY GARAGE DOOR CO GLAZING STRIP
UNIFORMS UNLIMITED SHIRTS-LATCH-l0402 FIRE
UNITED TELEPHONE SYSTEM JUNE PHONE
UNITED TELEPHONE SYSTEM JUNE PHONE
AIRTOUCH CELLULAR MONTHLY CELL
AIRTOUCH CELLULAR MONTHLY CELL
ZACK'S INC. CLEANER
ZACK'S INC. CLEANER
... TOTAL FOR DEPT 22
BAHLS SERVICE
LATCH, DONALD
PRAXAIR DISTRIBUTION
TI RES
LATCH/HOLMES LUNCH
INC. OXYGEN SUPPLY
COUNCIL REPORT PAGE
4
DEPT.
AMOUNT
FIRE
FIRE
FIRE
FIRE
FIRE
FIRE
FIRE
FIRE
FIRE
FIRE
FIRE
FIRE
FIRE
FIRE
FIRE
FIRE
FIRE
FIRE
FIRE
FIRE
FIRE
FIRE
FIRE
FIRE
FIRE
FIRE
FIRE
FIRE
FIRE
FIRE
FIRE
FIRE
FIRE
FIRE
FIRE
FIRE
FIRE
FIRE
FIRE
FIRE
FIRE
FIRE
FIRE
FIRE
FIRE
FIRE
FIRE
FIRE
10,296.10
0.29
35.53
262.50
192.00
2,450.00
20.64
1.34
6.99
0.45
3,231.54
203.76
868.25
55.12
38.08
70.75
23.28
37.36
2.43
7.98
0.52
35.05
2.28
155.60
87.74
186.36
25.07
1.63
13.14
0.85
2.97
0.19
362.45
86.00
90.00
750.59
48.79
12.14
90.96
74.50
16.07
0.68
92.85
365.70
23.76
117.86
12.07
40.00
2.60
AMBULANC
AMBULANC
AMBULANC
209.58
16.00
59.46
o~tE 07/02/QR TIME 08:58
CHECK# VENDOR NAME
CITY OF H~STINGS
APPROVAL OF BILLS
PERIOD ENDING: D7/D6/98
DESCRIPTION
COUNC[l REPORT PAGE
DEPT.
5
----_.- - -- - --- - -_.- - ---- - --- - -- -- --- - -- --- -- -_.- -- - -- -- - - -- --- -- - - - .---- - ---
AMOUNT
PRAXAIR DISTRIBUTION
REGIONS HOSPITAL
SCOTT, DELORES
DOROTHE EVERT FAMILY
SHALEEN, GORDON
GERALD KREMER ESTATE
INC. OXYGEN SUPPLY
AMB SUPPLI ES
OVERPMT 971107 SCOTT
TRUS OVERPMT 980508 EVERT
OVERPMT 980545 SHALEEN
OVERPMT 711 G KREMER
*** TOTAL FOR DEPT 23
MINNESOTA MUTUAL JULY PREMIUM
*** TOTAL FOR OEPT 24
HASTINGS VETERINARY CLIN EUTHANASIA & LAB
VIREN, JOHN V. EMER EUTH & DIS CAT
*** TOTAL FOR DEPT 27
NORNES, STEPHANIE
YASTE MANAGEMENT
YASTE MANAGEMENT
***
KEYS WELL DRILLING CO
MINNESOTA MUTUAL
***
AUTO DOCTOR
BECKER, RON OLDS-DODGE
BECKER, RON OLDS-DODGE
BOYER FORD TRUCKS
BOYER FORD TRUCKS
BOYER FORD TRUCKS
BOYER FORO TRUCKS
BOYER FORD TRUCKS
BOYER FORD TRUCKS
BOYER FORD TRUCKS
BOYER FORD TRUCKS
BRAAS CO
BRAAS CO
GORDY'S GLASS
GORDY'S GLASS
JIM HATCH
JIM HATCH
JIM HATCH
JIM HATCH
ACE HARDWARE
ACE HARDWARE
ACE HARDWARE
ACE HARDWARE
ACE HARDYARE
ACE HARDYARE
ACE HARDYARE
ACE HARDYARE
ACE HARDYARE
ACE HARDYARE
DIGITAL CAMERA
DUMPSTERS-MAY 30 STORM
DUMPSTERS-MAY 30 STORM
TOTAL FOR DEPT 30
SEAL 4 MONITORING YELLS
JULY PREM IUM
TOTAL FOR DEPT 31
AMBULANC 49.17
AMBULANC 68.72
AMBULANC 134.83
AMBULANC 179.25
AMBULANC 511.33
AMBULANC 418.38
1,646.72
BUILDING 24.00
24.00
ANIMAL C 47.30
ANIMAL C 80.00
127.30
EMS
EMS
EMS
785.48
1,670.00
84.00
2,539.48
ENGINEER 600.00
ENGINEER 30.50
630.50
ALIGN TRK STREETS
LAMP ASSY STREETS
LAMP ASSY STREETS
MISC PARTS STREETS
MISC PARTS STREETS
MISC PARTS STREETS
MISC PARTS STREETS
MISC PARTS STREETS
MISC PARTS STREETS
MISC PARTS RETURNED STREETS
MISC PARTS RETURNEO STREETS
BRUSH HOLDER & BRUSHES STREETS
BRUSH HOLDER & BRUSHES STREETS
REPLACE WINDSHIELD STREETS
REPLACE WINDSHIELD STREETS
GLOVES/SHOVELS/FORKS/RAK STREETS
GLOVES/SHOVELS/FORKS/RAK STREETS
BROOMS/SHOBELS/VESTS/ETC STREETS
BROOMS/SHOBELS/VESTS/ETC STREETS
CHAIN PROOF COIL STREETS
CHAIN PROOF COIL STREETS
CAULK/CAP STREETS
CAULK/CAP STREETS
CUPS STREETS
CUPS STREETS
SPRINKLING CAN STREETS
SPRINKLING CAN STREETS
TRESPASSING SIGNS STREETS
TRESPASSING SIGNS STREETS
39.95
47.50
3.09
351.45
24.60
119.89
7.72
274.95
19.24
268.91-
18.82-
66.83
4.07
246.80
13.99
358.94
21.87
608.70
33.44
27.48
1.79
5.08
0.33
1.49
0.10
15.49
1. 01
2.58
0.17
DATE 07/02/98 TIME 08:58
CITY OF HASTINGS
APPROVAL OF BILLS
PERIOD ENDING: 07/06/98
CHECK# VENDOR NAME
DESCRIPTION
-------- ----.-------------------- ------------------------ -------- -----------
ACE HARDWARE MAILBOX/POST
ACE HARDWARE MA I LBOX/POST
ACE HARDWARE RUSTSTOP/CLEANR/HOOKS
ACE HARDWARE RUSTSTOP/CLEANR/HOOKS
LAKE LAND TRUCK CENTER PIPE ASSY
LAKE LAND TRUCK CENTER PIPE ASSY
MACQUEEN EQUIPMENT, INC. WIPER MOTOR
MACQUEEN EQUIPMENT, INC. WIPER MOTOR
MIDWEST MACHINERY, INC. LAMP
MIDWEST MACHINERY, INC. LAMP
MINNESOTA MUTUAL JULY PREMIUM
NIEBUR IMPLEMENT CO REPAIR WEED WHIP
NIEBUR IMPLEMENT CO REPAIR WEED WHIP
NIEBUR IMPLEMENT CO SHARPEN CHAIN SAWS
NINE EAGLES GOLF CO. SHIRTS
NORTHERN STATES POWER JUNE ELECTRIC
NORTHERN STATES POWER JUNE ELECTRIC
N.W. ASPHALT MAINTENANCE CRACKSEAL
PAINTERS GEAR, INC. PRIME VALVE
PAINTERS GEAR, INC. PRIME VALVE
PINE BEND PAVING, INC. BLACKTOP
PINE BEND PAVING, INC. BLACKTOP
ROYAL EXCAVATING, INC. RENT TREE CHIPPER
ROYAL EXCAVATING, INC. RENT TREE CHIPPER
SPECIALIZED TURF SOD FARM SOO
SPECIALIZED TURF SOO FARM SOD
UNITED TELEPHONE SYSTEM JUNE PHONE
UNITED TELEPHONE SYSTEM JUNE PHONE
*** TOTAL FOR DEPT 32
KILLMER ELECTRIC CO, INC.
KILLMER ELECTRIC CO, INC.
NORTHERN STATES POWER
NORTHERN STATES POWER
RADKE ELECTRIC
RADKE ELECTRIC
RADKE ELECTRIC
LIGHT POLES/FIXTURES
LIGHT POLES/FIXTURES
JUNE ELECTRIC
JUNE ELECTRIC
LI GHT REPA I RS
LIGHT REPAIRS
LIGHT REPAIRS
FOR DEPT 33
*** TOTAL
COUNCIL REPORT PAGE
6
DEPT.
AMOUNT
STREETS 31.98
STREETS 2.08
STREETS 18.24
STREETS 1.19
STREETS 92.30
STREETS 6.00
STREETS 123.50
STREETS 7.76
STREETS 34.32
STREETS 2.23
STREETS 52.50
STREETS 81.11
STREETS 1.13
STREETS 18.00
STREETS 735.93
STREETS 314.97
STREETS 17.82
STREETS 15,000.34
STREETS 188.50
STREETS 12.25
STREETS 420.05
STREETS 27.30
STREETS 923.00
STREETS 60.00
STREETS 2.70
STREETS 0.18
STREETS 398.04
STREETS 25.80
20,610.04
ST LIGHT 9,310.00
ST LIGHT 605.15
ST LIGHT 1,815.11
ST LIGHT 130.48
ST LIGHT 95.95
ST LIGHT 90.00
ST LIGHT 125.00
12,171.69
ELECTION SYSTEMS & SUNOAY LIQUOR LICENSE CITY CLE 25.27
ELECTION SYSTEMS & SUNDAY LIQUOR LICENSE CITY CLE 1.57
HASTINGS STAR GAZETTE CHAP 10 ZONING ORD CITY CLE 24.36
HASTINGS STAR GAZETTE SUMMIT POINT REZONE CITY CLE 24.36
HASTINGS STAR GAZETTE CHAP 10 ZONING ORD CITY CLE 18.27
HASTINGS STAR GAZETTE PH REZONE 803 OAK ST CITY CLE 18.27
INT'L INST/MUNIC. CLERKS NOTARY PUBLIC HANDBOOK CITY CLE 28.95
MN DEPT OF COMMERCE NAME CHANGE-NOTARY CITY CLE 40.00
MINNESOTA MUTUAL JUL Y PREM IUM CITY CLE 5.00
HOTTINGER, JOYCE P. LUNCH REIMBURSEMENT CITY CLE 7.23
HOTTINGER, JOYCE P. JUNE MILEAGE CITY CLE 68.39
SCHROEDER, ADELINE ELECTION MILEAGE CITY CLE 15.41
U.S. POSTMASTER MAIL AUG CITY NEWSLETTER CITY CLE 727.32
*** TOTAL FOR DEPT 41 1,004.40
NORTHERN STATES POWER JUNE ELECTRIC SWIM POO 37.44
DATE 07/02/98 TIME 08:58
COUNCIL REPORT PAGE
CITY OF HASTINGS
APPROVAL OF BILLS
PERIOD ENDING: 07/06/98
CHECK# VENDOR NAME
DESCRIPTION
DEPT.
~------- ------------------------- ------------------------ -------- -----------
AMOUNT
7
NORTHERN STATES POWER JUNE ELECTRIC
*** TOTAL FOR DEPT 51
SWIM POO 2.43
39.87
DAKOTA CO TREASURER/AUDIT WATER TESTING
GREMMER & ASSOCIATES INC. POOL CONSULTANT
HOISINGTON KOEGLER GROUP MAY 31 BILLING PK PLAN
PAUL HALLBERY TREES 90" ON SITE
*** TOTAL FOR DEPT 52
PK PROJE 89.00
PK PROJE 3,345.00
PK PROJE 4,400.33
PK PROJE 425.00
B,259.33
COLOR LAB INC. (PHOTO FAIR SLIDES PK OPERA
COLOR LAB INC.(PHOTO FAIR SLIDES PK OPERA
FARMERS UN ION CO-OP ASSN SUPPLI ES PK OPERA
FARMERS UNION CO-OP ASSN SUPPLIES PK OPERA
HOFFMAN-MCNAMARA RENT DUMP TRUCK STORM CL PK OPERA
MINNESOTA MUTUAL JULY PREMIUM PK OPERA
NORTHERN STATES POWER JUNE ELECTRIC PK OPERA
NORTHERN STATES POWER JUNE ELECTRIC PK OPERA
ON SITE SANITATION MCAULIFFE SCHOOL PK OPERA
ON SITE SANITATION MCAULIFFE SCHOOL PK OPERA
ON SITE SANITATION VETS PARK PK OPERA
ON SITE SANITATION VETS PARK PK OPERA
ON SITE SANITATION VETS PARK PK OPERA
ON SITE SANITATION VETS PARK PK OPERA
ON SITE SANITATION VETS PARK PK OPERA
ON SITE SANITATION VETS PARK PK OPERA
ON SITE SANITATION C P ADAMS PARK PK OPERA
ON SITE SANITATION C P ADAMS PARK PK OPERA
ON SITE SANITATION VERMILLION FALLS PARK PK OPERA
ON SITE SANITATION VERMILLION FALLS PARK PK OPERA
ON SITE SANITATION ROADSIDE PARK PK OPERA
ON SITE SANITATION ROADSIDE PARK PK OPERA
ON SITE SANITATION WILSON PARK PK OPERA
ON SITE SANITATION WILSON PARK PK OPERA
ON SITE SANITATION ROADSIDE PARK PK OPERA
ON SITE SANITATION ROADSIDE PARK PK OPERA
ON SITE SANITATION SR H.S. TENNIS COURTS PK OPERA
ON SITE SANITATION SR H.S. TENNIS COURTS PK OPERA
ON SITE SANITATION CONZEMIUS PARK PK OPERA
ON SITE SANITATION CONZEMIUS PARK PK OPERA
ON SITE SANITATION ISABEL PARK PK OPERA
ON SITE SANITATION ISABEL PARK PK OPERA
ON SITE SANITATION PIONEER PARK PK OPERA
ON SITE SANITATION PIONEER PARK PK OPERA
ON SITE SANITATION SUNNY ACRES PARK PK OPERA
ON SITE SANITATION SUNNY ACRES PARK PK OPERA
ON SITE SANITATION PLEASANT PARK PK OPERA
ON SITE SANITATION PLEASANT PARK PK OPERA
ON SITE SANITATION DAKOTA HILLS PARK PK OPERA
ON SITE SANITATION DAKOTA HILLS PARK PK OPERA
ON SITE SANITATION WESTWOOD PARK PK OPERA
ON SITE SANITATION WESTWOOD PARK PK OPERA
ON SITE SANITATION LIONS PARK PK OPERA
ON SITE SANITATION LIONS PARK PK OPERA
29.63
1.97
9.00
0.59
1,000.00
55.62
1,735.04
112.77
51.08
0.51
65.00
0.65
65.00
0.65
65.00
0.65
65.00
0.65
65.00
0.65
65.00
0.65
39.46
0.39
32.50
0.33
32.50
0.33
16.25
0.16
9.29
0.09
9.29
0.09
9.29
0.09
9.29
0.09
9.29
0.09
9.29
0.09
9.29
0.09
DATE 07/02/98 TIME 08:58
CITY OF HASTINGS
COUNCIL REPORT PAGE
8
APPROVAL OF BILLS
PERIOD ENDING: 07/06/98
CHECK# VENOOR NAME
DESCR I PTI ON
--~----- ------------------------- ------------------------ -------- -----------
DEPT.
AMOUNT
PSC SUPPLY YELLOII LINERS PK OPERA
PSC SUPPLY YELLOII LI NERS PK OPERA
PRARIE RESTORATIONS INC. RESEED LAKE REBECDCA PK OPERA
PUMP & METER SERVICE, INC PUMP REPAIRS PK OPERA
UNITED TELEPHONE SYSTEM JUNE PHONE PK OPERA
UNITED TELEPHONE SYSTEM JUNE PHONE PK OPERA
IIAL MART STORE #01-1472 PAINT/PAPER TOIIELS PARKS PK OPERA
IIAL MART STORE #01-1472 PAINT/PAPER TOIIELS PARKS PK OPERA
*** TOTAL FOR DEPT 53 16,738.71
HASTINGS ACCESS CORP. ACCESS SUPPORT/DE V
*** TOTAL FOR DEPT 56
587.20
38.17
12,275.00
78.50
129.42
8.09
41.92
2.72
CABLE 18,000.00
18,000.00
COLOR LAB INC.(PHOTO FAIR FILM HRA
COLOR LAB INC. (PHOTO FAIR FILM HRA
COLOR LAB INC.(PHOTO FAIR PHOTO FINISHING HRA
COLOR LAB INC.(PHOTO FAIR PHOTO FINISHING HRA
HASTINGS STAR GAZETTE TAX INCREMENT DISCLOSURE HRA
MINNESOTA MUTUAL JULY PREMIUM HRA
*** TOTAL FOR DEPT 63
MINNESOTA MUTUAL JULY PREMIUM
*** TOTAL FOR DEPT 64
6.58
0.43
13.70
0.89
24.36
6.75
52.71
INDUSTRI 1.50
1.50
DAKOTA CO TREASURER/AUDIT UNEXPENDED LANDFILL ABAT RECYCLE 5,566.00
*** TOTAL FOR DEPT 69 5,566.00
BAHLS SERVI CE PARTS
BAHLS SERVICE PARTS
COLOR LAB INC.(PHOTO FAIR FILM & PHOTOS
COLOR LAB INC.(PHOTO FAIR FILM & PHOTOS
CONTINENTAL SAFETY SAFETY HAT
CONTINENTAL SAFETY SAFETY HAT
CONNELLY INDUSTRIAL ELEC. SNUBBERS
CONNELLY INDUSTRIAL ELEC. SNUBBERS
DPC INDUSTRIES, INC. HFS ACID
DAKOTA ELECTRIC ASSN JUNE ELECTRIC
DAKOTA ELECTRIC ASSN JUNE ELECTRIC
DAVIES IIATER EQUIPMENT CO REPAIR LOCATOR
DAVIES IIATER EQUIPMENT CO REPAIR LOCATOR
DOERER'S GENUINE PARTS FUEL FILTER
DOERER'S GENUINE PARTS FUEL FILTER
FOLSOM'S COMMUNICATIONS RADIO REPAIR
GOPHER STATE ONE-CALL INC MAY ONE CALL SERVICE
HASTINGS CHAMPION AUTO BATTERY CHARGER
HASTINGS CHAMPION AUTO BATTERY CHARGER
HEUSSER, JAMES IIATER OPERATOR CONF
IKON OFFICE SOLUTIONS COPIER MAINT
MINNESOTA MUTUAL JULY PREMIUM
NEXTEL COMMUNICATIONS CELL PHONE
NORTHERN STATES POIIER JUNE ELECTRIC
NORTHERN STATES POIIER JUNE ELECTRIC
NORTHERN STATES POIIER JUNE ELECTRIC
IIATER
IIATER
IIATER
IIATER
IIATER
IIATER
IIATER
IIATER
IIATER
IIATER
IIATER
IIATER
IIATER
IIATER
IIATER
IIATER
IIATER
IIATER
IIATER
IIATER
IIATER
IIATER
IIATER
IIATER
IIATER
IIATER
8.23
0.54
34.70
2.26
33.12
4.85
22.50
0.91
526.92
14.27
0.93
150.25
0.13
3.29
0.21
155.00
225.75
36.88
2.40
176.36
18.90
38.75
100.78
314.97
17.82
5,630.33
DATE 07/02/98 TIME 08:58
CITY Of HASTINGS
COUNCIL REPORT PAGE
9
APPROVAL OF BILLS
PERIOD ENDING: 07/06/98
CHECK# VENDOR NAME
DESCRIPTION
DEPT.
-------- ------------------------- ------------------------ .------- ------.----
AMOUNT
NORTHERN STATES POWER
SHERWIN-WILLIAMS
SHERWIN-WILLIAMS
SHERWIN-WILLIAMS
SHERWIN-WILLIAMS
UNITED TELEPHONE SYSTEM
UNITED TELEPHONE SYSTEM
WATER PRO
WATER PRO
WATER PRO
WATER PRO
WATER PRO
WATER PRO
*** TOTAL
OAKOTA ELECTRIC ASSN
DAKOTA ELECTRIC ASSN
FLEXIBLE PIPE TOOL CO
FLEXIBLE PIPE TOOL CO
MINNESOTA MUTUAL
NINE EAGLES GOLF CO.
NORTHERN STATES POWER
NORTHERN STATES POWER
RADKE ELECTRIC
RADKE ELECTRIC
STOFFEL, RALPH
*** TOTAL
MCMURRAY, SEAN
AT&T WIRELESS SERVICES
AT&T WIRELESS SERVICES
BAHLS SERVICE
BAHLS SERVICE
BAHLS SERVICE
BAHLS SERVICE
BAHLS SERVICE
BAHLS SERVICE
BAHLS SERVICE
BAHLS SERVICE
BAHLS SERVICE
CARLSON AUTO TRUCK INC.
CARLSON AUTO TRUCK INC.
CARLSON AUTO TRUCK INC.
CARLSON AUTO TRUCK INC.
CARLSON AUTO TRUCK INC.
CARLSON AUTO TRUCK INC.
CARLSON AUTO TRUCK INC.
CARLSON AUTO TRUCK INC.
CARLSON AUTO TRUCK INC.
HASTINGS BUS CO
HASTINGS BUS CO
HASTINGS BUS CO
HASTINGS BUS CO
JUNE ELECTRIC WATER 6.04
PAINT & SUPPLIES WATER 73.09
PAINT & SUPPLIES WATER 4.76
PAINT & SUPPLIES WATER 18.99
PAINT & SUPPLIES WATER 1.23
JUNE PHONE WATER 398.03
JUNE PHONE WATER 25.81
METER PARTS WATER 384.10
METER PARTS WATER 24.61
l"SR REG/3/4" METER CONN WATER 785.00
l"SR REG/3/4" METER CONN WATER 51.03
HYDRANTS & PARTS WATER 3,814.15
HYDRANTS & PARTS WATER 242.33
FOR DEPT 70 13,350.22
JUNE ELECTRIC
JUNE ELECTRIC
SEWER RODS
SEWER RODS
JULY PREMIUM
SHIRTS
JUNE ELECTRIC
JUNE ELECTRIC
WILSON PUMP HOUSE RPR
10TH ST SEWER CONTROL
FENCE VETS STATION
FOR DEPT 71
TOWING FORD BUS
JUNE PHONE
JUNE PHONE
PATCH TIRE
PATCH TIRE
PATCH TIRE
TIRE LABOR/DISPOSAL
TIRE LABOR/DISPOSAL
TIRE LABOR/DISPOSAL
TIRE LABOR/DISPOSAL
TIRE LABOR/DISPOSAL
TIRE LABOR/DISPOSAL
LEAK REAR WHEEL
LEAK REAR WHEEL
LEAK REAR WHEEL
REPLACE DRAINPLUG
REPLACE DRAINPLUG
REPLACE DRAINPLUG
OIL/FILTER/LUBE
OIL/FILTER/LUBE
OIL/FILTER/LUBE
BACKUP DRIVER 5/6/98
BACKUP DRIVER 5/11/98
BACKUP DRIVER 5/15/98
BACKUP DRIVER 5/18/98
WASTEWAT 16.33
WASTEWAT 1.06
WASTEWAT 1,555.37
WASTEWAT 97.21
WASTEWAT 16.25
WASTEWAT 766.72
WASTEWAT 484.26
WASTEWAT 31.48
WASTEWAT 64.95
WASTEWAT 4,416.55
WASTEWAT 2,411.00
9,861.18
TRANSIT
TRANSIT
TRANSIT
TRANSIT
TRANSIT
TRANSIT
TRANSIT
TRANSIT
TRANSIT
TRANSIT
TRANSIT
TRANSIT
TRANSIT
TRANS IT
TRANSIT
TRANSIT
TRANSIT
TRANSIT
TRANSIT
TRANSIT
TRANSIT
TRANSIT
TRANSIT
TRANSIT
TRANSIT
45.00
14.20
0.69
3.00
12.00
0.20
4.00
40.00
0.26
4.00
40.00
0.26
18.13
58.50
0.99
3.89
11.70
0.21
35.28
29.25
2.20
129.88
68.76
39.42
64.94
DATE 07/02/98 TIME 08:58
CHECK# VENDOR NAME
CITY OF HASTINGS
APPROVAL OF BILLS
PERIOD ENDING: 07/06/98
DESCRIPTION
COUNCIL REPORT PAGE 10
DEPT.
AMOUN T
-------- ------------------------- ------------------------ -------. -----------
HAST! NGS BUS CO
HASTINGS BUS CO
HASTINGS BUS CO
HAST! NGS BUS CO
HASTINGS BUS CO
HASTINGS BUS CO
HAST! NGS BUS CO
HASTINGS BUS CO
MINNESOTA MUTUAL
MINNESOTA MUTUAL
HOTTINGER, JOYCE P.
UNITED TELEPHONE SYSTEM
*** TOTAL
L & S INDUST. & MARINE
MINNESOTA MUTUAL
UNITED TELEPHONE SYSTEM
UNITED TELEPHONE SYSTEM
*** TOTAL
DALCO
DALCO
DALCO
DALCO
W.W. GRAINGER, INC.
W.W. GRAINGER, INC.
ACE HARDWARE
ACE HARDWARE
ACE HARDWARE
ACE HARDWARE
ACE HARDWARE
ACE HARDWARE
MINNESOTA MUTUAL
NORTHERN STATES POWER
NORTHERN STATES POWER
RELIABLE RENTAL CENTER
RELIABLE RENTAL CENTER
SCHUMACHER'S INC
SCHUMACHER'S INC
SHERWIN-WILLIAMS
SHERWIN-WILLIAMS
STATE SUPPLY CO
STATE SUPPLY CO
UNITED TELEPHONE SYSTEM
UNITED TELEPHONE SYSTEM
UNITED TELEPHONE SYSTEM
*** TOTAL
RENNIX CORPORATION
RENNIX CORPORATION
SEH ENGINEERS
*** TOTAL
KAREN LATHAM
BACKUP DRIVER 5/21/98
BACK UP DRIVER 5/22/98
BACK UP DRIVER 5/26/98
BACK UP DRIVER 5/27/98
BACK UP DRIVER 5/27/98
BACK UP DRIVER 5/28/98
BACK UP DRIVER 5/29/98
BACK UP DRIVER 6/08/98
JUL Y PREM lUM
JUL Y PREM lUM
JUNE MILEAGE
JUNE PHONE
FOR DEPT n
TRANSIT 129.88
TRANSIT 127.28
TRANSIT 129.88
TRANSIT 160.44
TRANSIT 45.84
TRANSIT 127.28
TRANSIT 129.88
TRANSIT 68.76
TRANSIT 6.25
TRANSIT 15.00
TRANSIT 11.70
TRANSIT 52.14
1,631.09
REPAIR LOG BOOM STORM DA HYORO
JULY PREMIUM HYDRO
JUNE PHONE HYDRO
JUNE PHONE HYDRO
FOR DEPT 73 5,953.14
5,900.00
7.50
42.96
2.68
CLEANING SUPPLIES ARENA
CLEANING SUPPLIES ARENA
CLEANING SUPPLIES ARENA
CLEANING SUPPLIES ARENA
2 GAL SAFETY CAN ARENA
2 GAL SAFETY CAN ARENA
SUPPLIES FOR GAS YARD PR ARENA
SUPPLIES FOR GAS YARD PR ARENA
RETURN SUPPLIES ARENA
RETURN SUPPLIES ARENA
GLASS SCRAPER BLADES ARENA
GLASS SCRAPER BLADES ARENA
JULY PREMIUM ARENA
JUNE ELECTRIC ARENA
JUNE ELECTRIC ARENA
RILE CUTTER/FLOOR ROLLER ARENA
RILE CUTTER/FLOOR ROLLER ARENA
LANDSCAPE BLOCKS ARENA
LANDSCAPE MATERIALS ARENA
GOAL FRAME PAINT/BRUSH ARENA
GOAL FRAME PAINT/BRUSH ARENA
REPAIR KITS ARENA
REPAIR KITS ARENA
JUNE PHONE ARENA
JUNE PHONE ARENA
JUNE PHONE ARENA
FOR DEPT 74 5,217.44
CABLE-OPTICON SYSTEM
CABLE-OPTICON SYSTEM
CONSULTING EVP SYSTEM
FOR DEPT 81
FRAMING PRINTS FOR CH
213.46
13.22
271.30
17.63
29.72
1.68
14.60
0.95
3.95-
0.26-
4.98
0.32
19.38
1,030.68
67.00
42.00
2.74
1,n6.05
1,554.00
12.67
0.82
39.09
2.31
147.83
0.00
9.22
MISCELLA 734.50
MISCELLA 45.63
MISCELLA 566.25
1,346.38
HERITAGE
563.05
DATE 07/02/98 TIME 08:58
CITY OF HASTINGS
APPROVAL OF BILLS
PERIOD ENDING: 07/06/98
CHECK# VENDOR NAME
DESCRIPTION
~--~---- ------------------------- ------------------------ -------- -----------
DEPT.
AMOUNT
KAREN LATHAM
FRAMING PRINTS FOR CH
*** TOTAL FOR DEPT 85
LEAGUE/MN CITIES INS TRST 3RD QTR 9B WC INS PREM
MINNESOTA MUTUAL JULY PREMIUM
*** TOTAL FOR DEPT 90
COUNCIL REPORT PAGE 11
HERITAGE 36.60
599.65
UNALLOCA 24,097.50
UNALLOCA 7.50
24,105.00
BARR ENGINEERING CO. SED BASIN DESIGN/INSPECT CONSTRUC 1,155.99
*** TOTAL FOR DEPT 99 1,155.99
*** TOTAL FOR BANK 54
*** GRAND TOTAL ***
260,131.33
260,131.33
July 6, 1998
APPROVED:
City Administrator
Finance Director
Councilmember Simacek
Councilmember Riveness
Councilmember Johnson
Councilmember Moratzka
Councilmember Hicks
Councilmember Yandrasits
Mayor Werner
VI-2
Memo
To: Mayor Werner and City Councilmembers
From: Joyce P. Hottinger, Administrative Assistant/City Clerk
Date: July 01, 1998
Re: Election Judges for Special General Election
Council Action Requested:
Approve the following tentative list of election judges to serve as Special General Election
Judges. Because of the need to finalize the list and the requirement to balance parties,
Staff may need to assign other eligible election judges as necessary.
List of General Election Judges for Special Election
. Pat Fox - Head Judge
. Joan Moes
. Mavis Meiers
. Dora Hinton (Alternate, if needed)
Background:
A Special Primary Election was held on June 30, 1998. From this election, the list offive
candidates was narrowed to two candidates; R. H. "Dick" Stafford and Kevin Foley, for
the Special General Election on July 14, 1998.
The General Special Election will be a mail ballot election, like the Primary, with City Hall
designated as the polling place on Election Day.
If you have any questions, please contact me.
Attachments:
None
VI.3
I~
To: Mayor Werner and City Councilmembers
From: Joyce P. Hottinger, Administrative Assistant/City Clerk
Date: July 01, 1998
Re: Election Judges for Special General Election
Council Action Requested:
Approve the updated 1998 campaign election manual for the City of Hastings.
Background:
Filing for City offices will begin on July 7, 1998 and end at 5:00 p.m. on July 21, 1998.
The attached campaign manual will be distributed to all persons filing.
In addition to grammatical, spelling, etc. changes, items that have been updated within the
1998 manual include:
V The addition of another form for proof of residency (effective in August 1998)
Including an original utility bill for gas, electric, telephone, cable, television, water
or sewer service provided with bill shows the voter's name and current address
within the precinct and the due date of the bill is within 30 days before or after
election day. This utility bill must be used with photo identification. Am expired
drivers license, with a current utility bill, for example, would be appropriate forms
for proof of residency for the elections this fall.
V Campaign literature does not need a disclaimer in the following situation only:
The literature is from an individual acting independently or any candidate,
committee, or political fund; if the individuals spend his or her own funds for the
literature; less than $300 is spent in the aggregate; and the campaign material is
distributed at least 14 days prior to the election to which the literature relates.
V The prohibition on broadcasting or distribution of campaign materials on election
day was repealed. However, the prohibition of campaign signs, political badges,
campaign literature etc. can not be within 100 feet of the entrance to a polling
place nor can it be worn at the polls on election day.
V An updated Dakota County resolution (#96-531) is referenced which allows the
County to charge a $5.00 handling fee per sign for signs that are removed the
Dakota County right-of-way.
City Attorney Shawn Moynihan has reviewed the manuaL
If you have any questions, please contact me.
Attachments:
1. 1998 Hastings Campaign Manual
CITY
OF
HASTINGS
MINNESOTA
ELECTIONS
AND
CAMPAIGN
MANUAL
CITY OF HASTINGS
ELECTIONS AND CAMPAIGN MANUAL
This manual has been compiled for the benefit of citizens of Hastings who have filed or are
considering filing for election to the Hastings City Council.
The main source of information is from Minnesota State Statutes, Chapters 200 through 211 B which
regulate all elections and campaign practices of State and local candidates and their committees in
Minnesota elections. Also incorporated into the manual are provisions of City Code and City
Charter regarding municipal elections.
The information contained applies to Hastings municipal elections only. The text is basically in
summary form and annotated as appropriate.
The City Attorney has reviewed the contents and will assist in the updating as election and campaign
practice laws change. The Hastings Council has approved the manual for use by candidates of
municipal elections.
Questions regarding election procedures or campaign practices should be directed to the Election
Administrator at City Hall, 437-4127. Concerns or complaints of potential unfair election or
campaign practices shall be filed with the County Attorney.
Disclaimer
This manual is not intended to be a complete statement of election laws. Election matters discussed
in this manual should be taken as general information, not advice. For legal advice, consult your
attorney.
Adopted June - 1990
Updated June - 1992
Updated June - 1994
Updated June - 1996
Updated July - 1998
CITY OF HASTINGS
ELECTION AND CAMPAIGN MANUAL
TABLE OF CONTENTS
I. GENERAL INFORMATION
A. Wards and Precincts..... ................................................................................................1
B. Form of Govemment.................................. ............................................... ........ ........ I
\
II. ELECTION PROCEDURES
A. Municipal Election...... .............................................................................................2
B. Voter Registration...............................................................................................3 & 4
C. Election Judges. ........... .......................................................... ...................................5
III. CANDIDATES
A. Filing...... ................................ ................................................................. ....... ...........5
B. Withdrawal................................................................................................................6
C. Keeping Names Off City Ballot..................................................................................6
IV. CAMPAIGN PRACTICES
A. Campaign Literature..................................................................................................6
B. Advertising..... ............................. ......................................................... ..................... 7
C. Campaign Committee.............................. ................................................................. 7
D. Contributions....... ............ .......................................................... ............................7 &8
E. Election Day Activities........................................................ .....................................8
F. Expenditures........ ................................................................................. .....................9
G. Financial Reporting Requirements....................................................................9 & 10
H. Signs.......................................... ........ ...... ......................................... .......................10
I. Ethics Disclosure........................................ ........... ............. ................................ .....1 0
INDEX...............................................................................................................................
CALENDAR......................................................................................................................11
ELECTION DAY CONT ACTS.......................................................................................12
Ad vertising ...................................................7
Campaign Literature..............................6 & 7
Campaign Committee...................................7
Canvassing................................................... .3
Challengers................................................... 8
City Attorney.............................................. 12
City Clerk...................................................12
Contributions........................................ 7 & 8
Corporations................................................. 8
Councilmembers............ ........... .... .... .......... ..1
County Attorney.........................................12
Election Day Activities................................8
Election Judges............................................ 5
Ethics Disc1osure.......................................l 0
Expenditures................. ....... ................. .......9
Filing For Candidacy...................................5
Financial Reports................................9 & 10
INDEX
Hours of V oting...........................................3
Keeping Names Off City Ballot...................6
Mayor............................. .............. ......... ........1
Municipal Election..................................2 & 3
Obtaining Voter Reg. List..................3, 4, & 5 \
Polling Place...................... ...................... ....2
Precincts....................................................... 2
Public Meetings...... ....... .............. .......... .......3
Qualifications
Candidate.........................................5
Judge................................................5
Voter Registration............................3
Reporting Requirements................................ 9
Signs.. ......... ........................ ....... .................1 0
Term of Office.............................................. 1
Transporting Voters.................... ........ ..........9
Voter Registration..............................3, 4 & 5
Wards........................................................... .1
Withdrawal From Candidacy.......................6
I. GENERAL INFORMATION
A. WARDS AND PRECINCTS
The City of Hastings is divided into four wards, with Ward I divided into 2 election
Precincts. (Charter, Chapter 1, Sec. 1.03) Ward boundaries are based on population
information supplied by the Federal Census conducted every ten years. A map
showing the correct boundaries of each election precinct is available at the City
Clerk's office. Wards 2, 3 and 4 contain only 1 election precinct.
B. FORM OF GOVERNMENT
The "Mayor-Council Plan" has been established as the legislative form of the City
The City Council determines all matter of policy. (Charter, Chapter 3, Sec. 3.01)
The Mayor is the presiding officer of the Council. The Mayor votes as a member of
the Council. (Charter, Chapter 3, Sec. 3.025)
The Mayor and six Councilmembers serve on the Council as elected officials. The
Mayor is elected by the electors of the City at-large. One Councilmember is elected
from each of the four wards by the electors of that ward. Two Councilmembers are
elected at-large by the electors of the entire City. Terms of the at-large
Councilmembers are staggered from those elected from wards. All members of the
Council hold their offices for a four (4) year term. (Charter, Chapter 3, Sec. 3.02)
If a Councilmember moves to a different ward during his or her term or should a
vacancy on the Council arise for other reasons, the Council may appoint an eligible
person to fulfill the term. (Charter, Chapter 3, Sec. 3.03)
1
II. ELECTION PROCEDURES
A. MUNICIPAL ELECTION
A primary municipal election will only be held in the event 3 or more qualified
persons have filed for the Mayor position or a Ward seat. For the Councilmember
at large position, a primary municipal election will be held only if 5 or more persons
file. A primary election is held on the 1st Tuesday after the 2nd Monday in
September preceding any general City election. (Charter, Chapter 2, Sec. 2.04)
For 1998:
. Tuesday, September 15,1998
State Primary Election
. Tuesday, November 3,1998
State General Election
The regular municipal election is held on the first Tuesday after the first Monday in
November of each even numbered year. (Charter, Chapter 2, Sec. 2.02) Special
elections may be ordered, by resolution, by the Council. (Charter, Chapter 2, Sec.
2.03) Municipal elections are non-partisan.
The general laws of the State of Minnesota pertaining to elections apply to municipal
elections except as provided by City Charter. (M.S.Chapter 205.02,Subd.l and 2)
The Council may, by ordinance and resolution, further regulate the conduct of
municipal elections. (Charter, Chapter 2, Sec. 2.01)
The Election Administrator is the official in charge of administering the municipal
election. State law and the City Charter are very specific as to the conduct of the
election. Every effort is made to conduct a fair election. The City Charter supersedes
State law in the conduct of municipal elections.
The 4 wards vote at the following locations:
Ward 1 - National Guard Armory - 3050 Red Wing Blvd.
(Precinct 1 & Precinct 2)
Ward 2 - Our Saviour's Lutheran Church - 400 W. 9th S1.
Ward 3 - United Methodist Church - 615 W. 15th S1.
Ward 4 - S1. Philips Lutheran - 15th & Pleasant Sts.
2
The buildings conform to elderly and handicap accessibility laws and an accessible
voting booth is provided.
The polls are open from 7:00 A.M. through 8:00 P.M. (M.S.204C.05) The Council
could by resolution set different hours for municipal elections.
No public meetings are to be held between 6:00 P.M. and 8:00 P.M. on election day.
This includes the School Board, Board of County Commissioners and the City
Council and Commissions. (M.S.204C.03,Subd. 1)
The returns of the election must be canvassed by the City Council within two (2)
days after any regular or special election. (Charter, Chapter 2, Sec. 2.06) Candidates
become elected by receiving the highest number of votes, whether or not that number \
equals a majority. A certificate of election is delivered by the City Clerk to the
elected candidate no sooner than seven (7) days after the canvassing board has
declared the results unless the election has been contested. (M.S.204CAO,Subd. 2)
A losing candidate may request a recount of votes according to M.S.204C.36. Any
voter, including a candidate, may contest any election procedure according to
M.S.Chapter 209.
B. VOTER REGISTRATION
To vote in any public election in Minnesota, a person must be:
1. Age 18 or older on the day of the election;
2. A citizen of the United States and
3. A resident of the State for at least 20 days.
(M.S.201.014,Subd. 1)
Any individual convicted of treason or any felony whose civil rights have not been
restored; is under a guardianship of the person; or is found by court of law to be
legally incompetent is not eligible to vote.
(M.S.204.014,Subd.2)
3
Any individual who votes knowing they are not eligible to vote is guilty of a felony.
(M.S.201.014,Subd.3)
Anyone wishing to register may obtain voter registration cards from the City Clerk
or County Auditor either in person or by mail prior to election day except during the
20 days immediately preceding any election. (M.S.20 1.061 ,Subd.l) Completed voter
registration cards must be submitted to the appropriate county auditor within ten days
after the cards are dated by the voter. (M.S. 201.061, Subd. 1) An individual who is
eligible to vote may register at the polling place on election day by completing the
registration card and providing one of the following as proof of residency:
1. Driver's license or Minnesota identification card showing current
address in precinct;
2. Any document approved by the Secretary of State as proper \
identification;
3. A signed oath of a register voter in the precinct vouching that they
personally know that the individual is a resident of the precinct.
(M.S.20 1.061 ,Subd.3)
4. Effective for the 1998 election, the following documents are
acceptable photo identification cards if they contain the voters name
and photograph:
a. A Minnesota driver's license or identification card;
b. A United States Passport;
c. A United States Military Identification Card;
d. A Student Identification Card issued by a Minnesota post
secondary educational institution; or
e. An original bill for gas, electric, telephone, cable television,
water, or sewer services is acceptable as an additional proof
of residence if:
1. The bill shows the voter's name and current address
in the precinct; and
2. The due date on the bill is within 30 days before or
after election day.
The only other means of registering is by absentee ballot. If the individual voting by
absentee ballot is not registered, a card must be included in the return envelope with
the proper signatures of the voter and witness. This does not apply to absentee
voting of a member of the armed forces.
The County Auditor has delegated voter registration duties for Hastings to the
Hastings City Clerk. Registration Cards are maintained in City Hall. The County
maintains duplicate files on computer. Any voter may receive a copy of the voter
registration list within ten (10) days of submitting a written request to the County
accompanied by payment of the cost of reproduction. (M.S.20 1.091 ,Subd.5) Request
forms are available from the County Auditor and requires the individual acquiring
the list to be a registered voter and agree the information will be used only for
purposes related to elections, political activities or law enforcement.
4
Registration is not necessary at each election. You need to re-register only if you
have moved, changed your name, or have not voted in the last four years.
C. ELECTION JUDGES
Any qualified voter may serve as an election judge with the following exceptions:
1. If the individual is unable to read, write, or speak the English
language;
2. If the individual is the spouse, parent, child or sibling; of an election
judge serving in the same precinct; of any candidate at that election;
or of any member of the governing body of the municipality or
county which established the precinct; \
3. If the individual is a candidate at that election; (M.S.204B.19,Subd.l
and 2)
Judges must receive at least the prevailing Minnesota minimum wage for each hour
spent carrying out their duties at the polling places and in attending training sessions.
(M.S.204B.31) All judges must attend a training session conducted by the Election
Administrator so that they may be certified.
III. CANDIDATES
A. FILING
Any eligible person interested in having his or her name placed on the ballot as a
candidate for any office can do so by completing the "Affidavit of Candidate and
Receipt for Filing". This affidavit shall state the name and address and residence of
such person, the office for which he or she desires to be a candidate and that he or she
is a qualified voter in the City of Hastings. If the office sought is that of Mayor, or
at large councilperson, the petitioners may reside anywhere in the City of Hastings.
For ward seats the person nominated shall reside in the ward from which he or she
seeks election. He or she may become a candidate by paying a $5.00 filing fee along
with the completion of the affidavit. (Charter, Chapter 2,Sec.2.05)
5
B. WITHDRAWAL
Candidates may withdraw by filing an affidavit of withdrawal with the City Clerk
before 12:00 o'clock noon on the day after the last day for filing affidavits of
candidacy. Withdrawal after that time is not allowed. (M.S.205.l2,Subd.6) The
filing fee will not be refunded upon withdrawal.
C. KEEPING NAMES OFF CITY BALLOT
The name of a convicted felon, persons legally incompetent and individuals under
guardianship of the person can be kept off the ballot by the City Clerk obtaining a
certified copy of the final judgement or court order and notifying the person by
certified mail. (M.S. Chapter 364)
IV.
CAMPAIGN PRACTICES
(M.S.211 B.04-06)
A. CAMPAIGN LITERATURE
1. On all written campaign material, the law requires the following disclaimer:
"Prepared and paid for by the Committee,
(address)" for material prepared and
paid for by a principal campaign committee, or "Prepared and paid for by the
Committee,
(address), in support of (insert name of candidate on ballot question)" for
material prepared and paid for by a person or acommittee other than a
principal campaign committee. (M.S.21IB.04."b") Campaign literature does
not need a disclaimer if the literature is from an individual acting
independently of any candidate, committee, or political fund; if the individual
spends his or her own funds for the literature; less than $300 is spent in the
aggregate; and the campaign material is distributed at least 14 days prior to
the election to which the literature relates.
2. In the case of broadcast media, the required form of disclaimer is "Paid for
by the committee. "(M.S.21IB.04(c))
3. Campaign material that is not circulated on behalf of a particular candidate
or ballot question must also include in the disclaimer either that it is in
opposition to (insert name of candidate or ballot questions), or that
"this publication is not circulated on behalf of any candidate or ballot
question." (M.S.211B.04(d))
4. This section does not apply to objects stating only the candidates name and
the office sought, fund-raising tickets, or personal letters that are clearly
being sent by the candidate. (M.S.211B.04(e))
6
5. No political advertisement can be printed by newspaper, magazine or
periodical without a disclaimer and the words "paid advertisement" at the
beginning or end of the ad. Radio, TV and cable stations are likewise
prohibited from broadcasting political advertisements unless the words "paid
advertisement" are included as provided above. (M.S.211B.04,Subd.l,3)
6. Every person who intentionally participates in the preparation or
dissemination of paid political advertising or campaign material with respect
to the personal or political character or acts of any candidate which is known
by that person to be false and which is designed or tends to elect, injure or
defeat any candidate for nomination or election to a public office, is guilty of
a gross misdemeanor. (M.S.211B.06)
B. ADVERTISING
A newspaper may not intentionally accept for insertion a political advertisement
unless the words "PAID ADVERTISEMENT", and the disclaimer as listed under
Section IV A are included in the ad. (M.S.211B.05)
C. CAMPAIGN COMMITTEE
A candidate may select one principal campaign committee. If a candidate chooses to
establish such a committee, he or she must file with the filing officer a signed
statement containing the names and addresses of the secretary and other members of
the committee. If only one name is submitted, that person is considered to be the
secretary. A candidate is not required to appoint a personal campaign committee.
The candidate must file the lists of committee names and addresses with the City
Clerk no later than thirty (30) days before the municipal election.
D.
CONTRIBUTIONS
(M.S.211B.15,Subd.2,6 & 7)
Contribution means anything of monetary value that is given or loaned to a candidate
or committee for a political purpose. "Contribution" does not include a service
provided without compensation by an individual.
Beginning January 1, 1994, candidates may not accept aggregate contributions from
any individual or committee in excess of $300 in an election year or in excess of
$100 in a non-election year.
For purpose of this section, the terms "corporation" or "corporations" shall mean
corporations, nonprofit corporations and a limited liability company formed under
Minnesota law.
Corporations may not make contributions or offer to make contributions, either
directly or indirectly, of any funds, property, services of officers or employees, or
item of value to a political party, organization, individual or committee to promote
or defeat a candidate for nomination, election or appointment to a political office.
7
Corporations may not make independent contributions or offer or agree to make such
expenditures to promote or defeat a candidate.
A corporation convicted of violating this provision is subject to a fine of not more
than $40,000. A convicted domestic corporation may also be dissolved as well as
fined. A foreign or nonresident corporation so convicted, in addition to being fined,
may lose its right to do business in this State.
Officers, stockholders, employees, attorneys or other representatives of a corporation
acting on its behalf in violation of these provisions may be fined not more than
$20,000 or face imprisonment of not more than five (5) years, or both.
E. ELECTION DAY ACTIVITIES (M.S.211B.ll,Subd.I-4)
It is unlawful for any person to attempt to influence any voter within 100 feet of any
polling place.
No one may buy, sell, give or provide any political badges, buttons or other insignia
at or about the polling place nor may they be worn at the polls on election day.
It is illegal for any person to attempt to influence a voter's choice while transporting
him or her to the polls.
No voters or other individuals may congregate in any number within 100 feet of the
entrance to the polling place. The entrance to a polling place is the doorway or point
of entry leading into the room or area where voting is occurring.
No campaign signs are to be posted within one hundred (100) feet of the entrance to
polling place on election day.
A candidate may appoint by written certificate, voters to act as challengers at a
polling place for each precinct. (M.S.204C.07,Subd.2) The election judges must
allow challengers to be present during the hours of voting and remain until the votes
are counted.
Challengers must not interfere with voting procedures, attempt to influence voters
or converse with a voter except to determine, in the presence of an election judge,
whether the voter is eligible to vote in the precinct. (M.S.204C.07,Subd.4)
8
F.
EXPENDITURES
(M.S.211B.12)
The expenditures of money or the distribution of other things of value by any
candidate, personal campaign committee, party committee, or political committee for
political purposes other than the following is prohibited:
1. Salaries, wages and fees;
2. Communications, mailing, transportation and travel;
3. Campaign advertising;
4. Printing,
5. Office and other space and necessary equipment, furnishings and
supplies;
6. Charitable contributions of not more than $50 to any charity annually;
7. Other expenses, not included in the above, which are reasonably \
related to conducting election campaigns. Also, expenditures made
for the purpose of providing information to constituents, whether or
not related to conducting an election are permitted. Money collected
for political purposes and assets of a political committee or political
fund may not be converted to personal use.
G.
FINANCIAL REPORTING REQUIREMENTS
(M.S.02)
Individuals seeking election to a county, school district or other political subdivision
office (including elected municipal positions), except candidates seeking election to
judicial office, are covered under the provisions of M.S.Chapter 21lA. Forms
required for financial reporting can be obtained from the office of the City Clerk.
Initial financial reports by campaign committees or candidates must be submitted to
the City Clerk within fourteen (14) days after the campaign or candidate receives or
makes disbursements of more than $750.00 in a calendar year and must continue to
make required reports until a final report is filed.
A report must be filed by January 31st of each year following the year when the
initial report was filed and in a year when the candidates name appears on the ballot.
Additionally the candidate or committee shall file a report:
1. Ten (10) days before the primary or special election;
2. Ten (10) days before a general election; and
3. Thirty (30) days after a general or special election
4. A final report is to be filed when all debts have been settled and all
assets of more than $100.00 have been disbursed.
5. A Certification of Filing shall be submitted to the City Clerk that all
reports required by Minnesota Statutes 211A.02 have been submitted
to the City Clerk, or that the candidate or committee has not received
contributions or made disbursements exceeding $750.00 in the
calendar year. This must be submitted no later than seven days after
the general or special election. If they fail to file, a certificate of
election may not be issued. (M.S.211A.05)
9
All reports are to include the following information:
1. Name of candidate or ballot question,
2. Name and address of person responsible for filing the report,
3. Total amount of receipts and expenditures for the period from
the last previous report to five (5) days before the current
report is due,
4. Purpose of each expenditures,
5. The name of any individual or committee that during the year
has made one or more contributions that in the aggregate are
equal to or greater than $300.
A candidate or committee member who intentionally fails to file a report is guilty of
a misdemeanor. If a report is not timely filed, the filing officer shall notify the \
county attorney who then notifies the candidate or committee. If the report is then
not filed within ten (10) days after notification is mailed, the county attorney shall
proceed under Section 211A.08.
H. SIGNS
1. Election signs are permitted on private property with the property owner's
consent. No election signs shall be posted before August 1st in a state
general election, and removed 10 days after the general election in 1998. No
election signs shall be affixed to utility poles.
2. Signs are prohibited within the public right-of-way or easement unless
otherwise specifically permitted by this Subdivision 3. The Council may
grant permission to locate signs and decorations on or within the right -of-way
for a specified time not to exceed 60 days.
3. Signs shall not be erected or maintained in such a manner as to obscure or
otherwise physically interfere with an official traffic sign, signal or device or
to obstruct or physically interfere with the driver's view of approaching,
merging, or intersecting traffic.
4. Signs shall not be painted on a fence, or similar structure or feature in any
district. Paper and similar signs shall not be attached directly to a building
wall by an adhesive or similar means.
5. Dakota County has passed a resolution 96-531
that no private signs are to be placed in Dakota County right-of-way as per
Minnesota Statutes. Signs that are removed from the road right-of-way will
be stored at the highway shop for a reasonable period and returned to owners
requesting the signs for a $5.00 handling fee per sign, A copy of the
resolution shall be given to all candidates who seek office.
I. ETHICS DISCLOSURE
The City of Hastings has adopted an Ethics Ordinance which requires elected
officials to disclose certain information regarding property or businesses they have
some interest in. Within 30 days newly elected officials will be required to make the disclosure required by the Ethics Ordinance.
10
1998 ELECTION CALENDAR
July 7 - Council filings open - 8:00 a.m.
July 21 - Council filings close - 5:00 p.m.
September 15 - PRIMARY ELECTION - 7:00 a.m. - 8:00 p.m.
November 3 - GENERAL ELECTION - 7:00 a.m. - 8:00 p.m.
Follow the schedule in the Campaign Manual for the Financial Reporting requirements - This is a
State Law.
11
ELECTION DAY CONTACTS
Election Administrator
City Hall
101 4th St. E Street
Hastings, Minnesota 55033
Dakota County Attorney
Dakota County Government Center
1560 Highway 55 West
Hastings, Minnesota 55033
(612) 437-4127
(612) 438-4438
City Attorney
1303 S. Frontage Rd.
Hastings, Minnesota 55033
Dakota County Treasurer/Auditor
Dakota County Government Center
1560 Highway 55 West
Hastings, Minnesota 55033
(612) 438-9777
(612) 438-4375
12
CAMPAIGN FINANCIAL REPORTING DATES
CAMPAIGN FINANCIAL REPORT CERTIFICATION OF FILING
ALL CANDIDATES MUST FILE THE "CAMPAIGN FINANCIAL REPORT
CERTIFICATION OF FILING" FORM REGARDLESS OF THE AMOUNT OF THE
CONTRIBUTIONS OR DISBURSEMENTS.
I NOVEMBER 10, 1998 I SEVEN (7) DAYS AFTER THE GENERAL
CAMPAIGN FINANCIAL REPORT
ONLY CANDIDATES WHO RECEIVE CONTRIBUTIONS OR MAKE DISBURSEMENTS
OF MORE THAN $750 IN A CALENDAR YEAR MUST FILE THE "CAMPAIGN
FINANCIAL REPORT". THE INITIAL REPORT MUST BE FILED WITHIN 14 DAYS OF
REACHING THE $750 THRESHOLD.
REPORTING DATES AFTER THE INITIAL CAMPAIGN FINANCIAL REPORT IS FILED.
(After the first report is filed, additional Campaign Financial reports must be filed by the following dates.)
SEPTEMBER 4, 1998 TEN (10) DAYS BEFORE THE PRIMARY
OCTOBER 23, 1998 TEN (10) DAYS BEFORE THE GENERAL
NOVEMBER 10, 1998 SEVEN (7) DAYS AFTER THE GENERAL
"CAMPAIGN FINANCIAL REPORT CERTIFICATION
OF FILING" IS DUE FROM ALL CANDIDATES. (SEE
ABOVE)
DECEMBER 3, 1998 THIRTY (30) DAYS AFTER THE GENERAL
JANUARY 31, 1998 A CAMPAIGN FINANCIAL REPORT MUST BE FILED
BY JANUARY 31 OF EACH YEAR FOLLOWING THE
YEAR WHEN THE INITIAL REPORT WAS FILED OR
UNTIL A FINAL REPORT IS SUBMITTED.
******************************************************************************
VI-4
Memo
To: Mayor Werner and City Councilmembers f
From: Joyce P. Hottinger, Administrative Assistant/City Cler~
Date: June 25, 1998
Re: Request to Close Off Street for Block Party
Recommended City Council Action:
Approve the request for the City to block off the 1600 Cul-de-sac on Wyndam Place on August
29, 1998 from 12:00 until 10:00 p.m.
Baclq:round:
Application has been received from Annette Walker, on behalf of the Wyndham Place
Neighborhood, to have a block party along the 1600 Wyndham Place Cul-de-sac from 12:00 until
10:00 p.m. on August 29, 1998. The request is to have the City block off this area during this
time.
The Police, Fire and Public Works Departments have been contacted on this issue. If Council
approves this request, the Streets Department will make arrangements to comply with the request.
The applicant(s) will be responsible for the conditions of the equipment furnished by the City.
Should you have any concerns or questions, please do not hesitate to contact me.
Attachment:
1. June 22, 1998 Wyndham Place Neighborhood Letter
June 22, 1998
City of Hastings
Hastings MN 55033
RE: Neighborhood Block Party
Dear Mayor Wemer and Council Members,
Our neighborhood has been growing over the last year and it was decided that we would like to have a gathering. It
was also discussed that no one had a home big enough to accommodate everyone. It was suggested that we block the
street off and make it an annual event.
It is our request for permission to have this gathering. Our request is for August 29, 1998. Please notify us after you
have met July 6, 1998 so that we can plan accordingly.
We are aware that the Public Works and the Police department have to be notified. They have both given the O.K.
and have road blocks available for this use.
Thank you for your consideration in this matter. We await your reply.
Sincerely,
Neighbor of Wyndham Place
Wette Wal~er ,r,' ,./
JjA--~_tHJ L.c! tLtb-
Wyndham Place Neighborhood
1600's Wyndham Place
Hastings MN 55033
VI-5
, Memo'
To: Mayor Werner and City Councilmembers _~
From: Joyce P. Hottinger, Administrative Assistant/City Clerk~1 .
Date: June 30, 1998
Re: Tobacco License- Gardner House Restaurant Services for Fitch Public House
Requested Action:
Approve the following tobacco license Gardner House Restaurant DBA Fitch Public
House, located at 217 East Second Street. The license will be in effect from July 6, 1998
until a new license is issued, based upon passage of a City or County Tobacco Ordinance.
Background:
Presently, the City and the County are drafting tobacco ordinances. While these drafts are
prepared, tobacco license holders are not required to pay a license fee. It was determined
to charge the 1998 license fee upon the adoption of a new ordinance by the County or
City CounciL
The applicant has been advised that changes in requirements, applications and new license
fees are anticipated for tobacco license holders later in 1998. This application is for Fitch
Public House to sell tobacco products behind their counter.
If you have any questions, please contact me.
Attachments:
None- Application on file.
VI-6
I co
Memo
To: Mayor Werner and City Councilmembers /X'rtY
From: Joyce P. Hottinger, Administrative Assistant/City ClerUAI
Date: June 25,1998
Re: Application for Commercial Solid Waste Hauler License- All-Star Disposal
Inc.
Recommended City Council Action:
Approve a Commercial Solid Waste Haulers license for All-Star Disposal, Inc., pending receipt of
required license fees. If approved, the license will be effective July 6, 1998 through December 31, \
1999.
Background:
Application has been received from All-Star Disposal Inc. for a Commercial Solid Waste Hauler's
License.
Should you have any concerns or questions, please do not hesitate to contact me.
Attachment:
1. None- Application on File
VI-7
Memo
"
To: Mayor Werner and City Councilmembers rqJ/
From: Joyce P. Hottinger, Administrative Assistant/City Cler4
Date: June 25, 1998
Re: Application for Gambling Premises-Hastings Downtown Association- at
Professor Javas, located at 202 E. Second Street
Recommended City Council Action:
Approve the attached Resolution, waiving the 30-day waiting period for the Hastings Downtown
Association and authorizing the Association to conduct a raffle on September 19, 1998, pending
receipt of all required fees.
Background:
Application has been received from the Hastings Downtown Association to conduct a raftle for
their organization on September 19, 1998 at Professor Java's, located at 202 East Second Street
in Hastings. The raffle's total value of prizes is estimated not to exceed $2,500.00. Per Hastings
City Code, Section 5.80, Subd. 7B, a $10.00 application fee is required
If Council should approve this application, the attached resolution will be sent to the Minnesota
Lawful Gambling Board showing the City's approval to allow the raftle and also to waive the 30-
day waiting period.
The Gambling Control Board allows up to 51icenses of this type to be issued to a nonprofit
organization per year. The Hastings Downtown Association applied for, and was granted, one
one-day exempt gambling license for February 1997.
Should you have any concerns or questions, please do not hesitate to contact me.
Attachment:
1. Resolution- Waiving the 30 day waiting period for the Hastings Downtown Association at
professor Java's, located at 202 East Second Street.
RESOLUTION NO.
EXTRACT OF MINUTES OF A MEETING OF THE
CITY COUNCIL OF THE
CITY OF HASTINGS, MINNESOTA
HELD: JULY 6, 1998
Pursuant to due call and notice thereof, a regular meeting of the City Council of the City
of Hastings, Dakota and Washington Counties, Minnesota, was duly held at the City Hall in said
City on the 6th ofJu1y, 1998, at 7:00 o'clock P.M. for the purpose in part of authorizing
Resolution No. , waiving the 30 day waiting period for the Hastings Downtown
Association, and authorizing the Hastings Downtown Association to conduct a rafile on
September 19, 1998 at the Professor Java's at 202 East Second Street.
The following Councilmembers were present:
and the following Counci1members were absent:
Councilmember
adoption:
introduced the following resolution and moved its
RESOLUTION NO.
RESOLUTION WAIVING THE 30 DAY WAITING PERIOD
FOR THE HASTINGS DOWNTOWN ASSOCIATION
WHEREAS, the Hastings Downtown Association has presented an application to the
City of Hastings to conduct a raille on September 19, 1998, at Professor Javas, at 202 East
Second Street in Hastings; and
WHEREAS, the Minnesota Lawful Gambling Board requires a Resolution be passed to
waive the 30-day waiting period; and
WHEREAS, the application for Exemption from lawful Gambling license has been
presented;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hastings
that the Mayor and City Clerk are authorized and directed to sign this resolution and forward to
the Minnesota Department of Gaming, Gambling Control Division, showing the 30 day waiver
and the approval of this application for an Exemption from Lawful Gambling License.
The motion for the adoption of the foregoing resolution was duly seconded by
Counci1member , and, after full discussion thereof and upon vote being taken
thereon, the following voted in favor thereof:
and the following voted against the same:
Whereupon said resolution was declared duly passed and adopted.
Michael D. Werner, Mayor
ATTEST:
Joyce P. Hottinger, Administrative Assistant/City Clerk
(SEAL)
VI-8
MEMO
To:
Honorable Mayor and City Council members
Lori A Webster, Finance Director y
Fund Transfers
June 24, 1998
From:
Subject:
Date:
The attached resolution includes the following recommended transfers (with explanations) that are
recommended to be entered in the 1998 City Financial Statements.
+ $ 5,650 from the General Fund to the Bldg Inspection ERF fund. This figures
represents the remaining amount budgeted in 1999 and will be used for lease
payments in 1998 and 1999. In the ERF account, interest will accrue on these
funds to lessen the amount that will be need in the year 2000 - the final year of the
three year lease.
+ $ 21,000 from the Water Enterprise fund to the City's General fund as per the
1998 City budget. This transfer of funds is used to account for administrative fees
for utility (water) billing
+ $ 21,000 from the Wastewater Enterprise fund to the City's General fund as per
the 1998 City budget. This transfer of funds is used to account for administrative
fees for utility (sewer) billing.
+ $ 150,000 from the Fire and Ambulance fund to the Equipment Replacement Fund
(Fire designation) as per the 1998 City Budget
Recommended Council Action
Approve the attached resolution allowing the appropriate transactions to be conducted, as
recommended by the City Finance Director and/or as approved previously by City Council in the
1998 Budget
City of Hastings
Resolution #
RESOLUTION OF THE CITY OF HASTINGS AUTHORIZING
FUND TRANSFERS FOR 1998
Whereas, the City budget calls for certain transfers to be made on the City financial statements for 1998, and
Whereas, the following items are recommended to be transferred in the 1998 Financial system:
. $ 5,650 from the General Fund to the Bldg Inspection ERF fund. This figures represents the
remaining amount budgeted in 1999 and will be used for lease payments in 1998 and 1999. In the
ERF account, interest will accrue on these funds to lessen the amount that will be need in the year
2000 - the final year of the three year lease.
. $ 21,000 from the Water Enterprise fund to the City's General fund as per the 1998 City budget.
This transfer of funds is used to account for administrative fees for utility (water) billing.
. $ 21,000 from the Wastewater Enterprise fund to the City's General fund as per the 1998 City
budget. This transfer offunds is used to account for administrative fees for utility (sewer) billing.
. $ 150,000 from the Fire and Ambulance fund to the Equipment Replacement Fund (Fire designation)
as per the 1998 City Budget.
Now; Therefore Be It Resolved, that the Hastings City Council does hereby authorize the [mancial transfers
to be entered in to the City's financial system.
Adopted By the City Council ofthe City of Hastings, Minnesota This 6th Day of July, 1998.
Ayes:
Nays:
A TrEST:
Joyce Pruitt, City Clerk
(SEAL)
Michael D. Werner, Mayor
VI-9
MEMO
To:
From:
Subject:
Date:
Honorable Mayor and City council members
Lori A. Webster, Finance Director ~
1998 Budget adjustments
June 24, 1998
The attached resolution includes necessary adjustments to the 1998 City approved budget as explained
below:
. $ 2,830 - increase to Transit - Advertising line item - an increase as suggested and paid for
by Metropolitan Council- Transit authority. Was amended by Transit Director but had not
been adjusted in thc City's final budget figurcs.
. $ 1,000 - increase General fund - repair to sidewalks line item. Was amended but not in
final approved by City Council.
. ($12,000) - reduce Bldg inspections vehicles purchase an increase leases $6,350 (for
closing costs and first 9mos of payment) Lease approved in prior council meeting. Approve
transfer of remaining budgeted funds of$5,650 to Bldg ERF for future years payment on
lease...
. $ 150,000 - increase revenue ( operating transfer) to Equipment Revolving Fund (ERF) to
reflect transfer in from Fire and Ambulance fund
. $4,000 - Increase to repair to structure for City downtown - TlF correction from published
budget
. $9,550 -Increase FICA (Social Security) line item for Arena. Was part of adopted budget
however line item is missing in budget document
. $770 - increase to Hydro expenditures - MN sales tax by $700 and Dues, subscriptions by
$70 - correction to published budgeted amount.
. Some of these items, although approved as part of the 1998 budget process were erroneously left out of the
actual published budget. Items presented that are additions to the 1998 budget are to be funded by sources
other that property taxes.
1fyou should have any questions regarding this information, please feci free to contact me.
Recommended Council Action
Approve the attached resolution allowing the appropriate budget adjustments to be conducted to the City's
1998 budget
City of Hastings
Resolution #
RESOLUTION OF THE CITY OF HASTINGS AUTHORIZING
BUDGET ADJUSTMENTS FOR 1998
Whereas, the City from may adjust the budget as it deems necessary due to additional receipt of funds,
corrections etc.. and
Whereas, the following items are recommended to be adjusted in the 1998 Budget Financial system:
. $ 2,830 - increase to Transit - Advertising line item - an increase as suggested and paid for
by Metropolitan Council - Transit authority. Was amended by Transit Director but had not
been adjusted in the City's fmal budget figures.
. $ 1,000 - increase General fund - repair to sidewalks line item. Was amended but not in
fmal approved by City Council.
. ($12,000) - reduce Bldg inspections vehicles purchase an increase leases $6,350 (for
closing costs and first 9mos of payment) Lease approved in prior council meeting. Approve
transfer of remaining budgeted funds of $5,650 to Bldg ERF for future years payment on
lease...
. $ 150,000 - increase revenue ( operating transfer) to Equipment Revolving Fund (ERF) to
reflect transfer in from Fire and Ambulance fund
. $4,000 - Increase to repair to structure for City downtown - TlF correction from published
budget
. $9,550 - Increase FICA (Social Security) line item for Arena. Was part of adopted budget
however line item is missing in budget document
. $770 - increase to Hydro expenditures - MN sales tax by $700 and Dues, subscriptions by
$70 - correction to published budgeted amount.
Now; Therefore Be It Resolved, that the Hastings City Council does hereby
authorize the financial budget transfers to be entered in to the City's financial system.
Adopted By the City Council of the City of Hastings, Minnesota This 6th Day of
July, 1998.
Ayes:
Nays:
ATTEST:
Joyce Pruitt, City Clerk
(SEAL)
Michael D. Werner, Mayor
VI-10
MEMO
To:
From:
Subject:
Date:
Honorable Mayor and City Council Members
,1 '.
Lori A. Webster, Finance Director ,#L~
Continuing Disclosure and/or Arbitrage Rebate Agreement
June 24, 1998
In 1997, the City contracted with Springsted, Inc for continuing disclosure and/or arbitrage rebate
services for all debt issues in 1997. The City will need to again contract for these services for the
1998 debt service issues as follows:
$ 1,690,000 General Obligation Swimming Pool Bonds, Series 1998A
$ 1,870,000 General Obligation Improvement Bonds, Series 1998B
$ 210,000 General Obligation Equipment Certificates of Indebtedness, Series 1998C
Included is a letter from Mr. Ron Langness, a copy of the contract addendum for these services
and a "primer" on Arbitrage and Rebate.
Council Action Requested
Approve and authorized the attached addendum to the contract with Springsted, Inc. for
Continuing Disclosure and/or Arbitrage Rebate services for the above mentioned bond issues.
S\ E. SEVENTH PLACE, SUITE 100
SAINT PAUL, MN 55101.2887
612-22>-3000 FAX, 612-223-3002
SPRINGSTED
Publz{ Finance Advisors
~
June 15, 1998
Ms. Lori Webster, Finance Director
City of Hastings
101 East Fourth Street
Hastings, MN 55033-1955
Re: Continuing Disclosure and/or Arbitrage Rebate Requirements Relating to:
$1,690,000 General Obligation Swimming Pool Bonds, Series 1998A
$1,870,000 General Obligation Improvement Bonds, Series 1998B
$210,000 General Obligation Equipment Certificates of Indebtedness, Series 1998C
Dear Ms. Webster:
Previously, the City contracted with Springsted Incorporated to provide continuing disclosure
and/or arbitrage rebate services for debt issues. The above-listed issues are subject to the
same regulations as tile past issues.
We have enclosed a contract addendum for execution should the City wish to engage
Springsted to provide these same services for the new issues. Please sign and return both
copies to Springsted; we will return to you an executed copy and begin the monitoring process.
If you choose not to engage Springsted for these services, please advise us as to who will be
the responsible party so that we can coordinate efforts.
Cordially,
/)!~ , #~/ .
\ '4r _f-' c.--..." .~~
)['.---......-~.1.- _'~
~.-
Ronald W. Langness
Managing Principal
emc
Enclosure
SA/:\T PAUL, \1'\
.\\IN:'\T...1,.P( HIS, MN
BROOKHELD, \VI
OVF/{!..\\:D /'AKK l(-';
\\'ASI {J:,\CTC):"":' DC
IU\\,\ ('ITY, J:\
AMENDMENT TO ADDENDUM A AND B OF AGREEMENT FOR CONTINUING
DISCLOSURE AND/OR ARBITRAGE AND REBATE MONITORING
The Agreement dated July 9, 1997 for continuing disclosure and/or arbitrage and rebate
monitoring between the City of Hastings, Minnesota ("Client") and Springsted Incorporated
("Advisor") is hereby amended as follows:
Client and Advisor agree that the following Client debt obligation(s) will be added to
Addendum A, Continuing Disclosure Services and Addendum B, Arbitrage and Rebate
Monitoring Services, and be subject to the terms and provisions contained in the original
Agreement:
$1,690,000
General Obligation Swimming Pool Bonds, Series 1998A
$1,870,000
General Obligation Improvement Bonds, Series 19988
$210,000
General Obligation Equipment Certificates of Indebtedness, Series 1998C
The foregoing Amendment is hereby entered into, effective ,
19_, on behalf of the respective parties by signature of the following persons each of whom is
duly authorized to bind the parties indicated.
FOR CLIENT
SPRINGSTED Incorporated
Title
Ronald W. Langness
Managing Principal
ARBITRAGE AND REBATE PRIMER
Background
The following information entitled "Arbitrage and Rebate Primer" is a general description of the
arbitrage and rebate requirements under existing laws and regulations. In June 1993, the
Treasury issued its final arbitrage regulations, which we have attempted to address in this
discussion. This material is being furnished by Springsted Incorporated in order to provide
issuers with general information relating to the arbitrage regulations. It does not purport to be a
definitive set of instructions, and it should not be construed as legal advice. While this
description represents a consensus among nationally recognized bond counsel firms on the
issues discussed, issuers should be aware that different bond counsels may have differing
opinions.
It should further be noted that this description may not reflect changes in law that may occur, or
certain Treasury regulations and administrative and judicial rulings that may have bee"
promulgated, subsequent to the date of its preparation. Any such changes in law or new rulings
and regulations may have a material effect on the issuer's duties.
Concept
What is the general concept behind the arbitrage laws? The arbitrage laws minimize the
benefits that can be obtained through the investment of proceeds from the issuance of tax-
exempt obligations. These laws remove the incentive to issue more obligations, issue
obligations earlier, or to leave obligations outstanding longer than necessary to carry out the
governmental purpose of the issue.
Definition
The general definition of an arbitrage obligation is any obligation which attempts to exploit the
difference between tax-exempt and taxable interest rates by investing in a materially higher
yield (except under certain permitted temporary periods) or to increase the burden on the tax-
exempt market through early issuance or over issuance. An arbitrage obligation cannot be
issued as a tax-exempt obligation. The arbitrage rules set forth certain exemptions or "safe
harbor" provisions for permitting the issuance of tax-exempt obligations. With each issue, to
obtain the three-year temporary period for construction proceeds, the issuer must reasonably
expect to expend (or be committed to expend) not less than 5% of obligation proceeds,
including investment earnings but exclusive of any reserve, within six months of receipt and to
expend 85% within three years. In addition to the 5%, the issuer must continue with due
diligence to complete the project and expend the proceeds.
In General
The arbitrage laws can be broken into two sections. The first section has roots which began in
the provisions enacted by congress in the Tax Reform Act of 1969. These rules set forth the
criteria by which the proceeds of the tax-exempt obligations can be invested. The second
section calls for arbitrage profits to be rebated back to the IRS. The second portion originated
in 1981 when congress imposed a rebate requirement on mortgage revenue bonds. The rebate
extended to industrial development bonds in 1985 and generally to most other tax-exempt
obligations in 1986.
Since the Tax Code of 1986, regulations of 1989, 1992, 1993, 1994, and 1997 have been
written. The most important of these are the comprehensive revised regulations of 1993 which
are effective for tax-exempt obligations issued after June 30, 1993.
~ SPRINGSTED
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March 24, 1998
Funds Subject to Arbitrage and Rebate
Gross Proceeds of an issue are subject to the arbitrage restriction and arbitrage rebate
provisions. Gross proceeds, as defined in the Tax Code, include original proceeds from the
issuance of tax-exempt obligations, investment earnings on those proceeds, and any money
provided for payment of debt service on the obligations or as security or a reserve for the
obligations, regardless of source.
Yield on Tax-Exempt Obligations
The arbitrage laws limit allowable earnings and determine rebate by using "yield" as a
measurement. The yield on a fixed rate issue is the discount rate that, when computing the
present value as of the issue date of all payments of principal, interest and fees for qualified
guarantees on the issue (e.g. insurance premium) produces an amount equal to the present
value, using the same discount rate, of the aggregate issue price of the tax-exempt obligation
as of the issue date. The yield on a variable rate issue is the discount rate that, when used iM
computing the present value as of the first date of a computation period of all payments
attributable to the computation period, produces an amount equal to the present value of the
aggregate issue price (or deemed issue price for the computation period) as of the first date of
the computation period.
Restricted Yields and Temporary Periods
In addition to the rebate provisions under certain circumstances, investments of the proceeds
from the issuance of tax-exempt obligations are restricted to a yield not to exceed one-eighth of
one percent of the yield on the obligations. This concept is referred to in the regulations as
"materially higher yield." Materially higher yield is 0.001% over bond yield for: refunding
escrow; replacement proceeds (which includes a reserve and a sinking fund). Restricted yield
is required for (i) proceeds, including investment earnings but excluding reserve funds not
expended within the three-year period; (ii) that portion of proceeds in a reserve fund in excess
of 10% of the issue amount; (iii) funds from any source in a reserve fund in excess of 10% of
the issue amount; and (iv) amounts in a debt service fund in excess of a bona fide debt service
fund amount plus the minor portion. Proceeds not subject to these restricted yield requirements
qualify for temporary periods and are eligible to be invested at an unrestricted yield.
Rebate Exemptions
The Code and regulations provide some exceptions to the rebate requirements. They are as
follows:
a) small issuer exception;
b) exception for investments in tax-exempt securities;
c) six-month spending exception;
d) 18-month spending exception;
e) 24-month spending exception;
f) six-month tax and revenue anticipation note (TRANs) spending exception; and
g) bona fide debt service fund exception.
Although these exceptions exempt an issuer from being subject to various rebate requirements,
an issuer must comply with the yield restriction/temporary period provisions.
~ SPRINGSTED
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April 7, 1998
Small Issuer Exception
According to the 1993 regulations, an issue (other than a refunding issue) qualifies for the small
issuer exception only if the issuer reasonably expects, as of the issue date, that the aggregate
face amount of all tax-exempt obligations (other than private activity bonds) issued during that
calendar year does not exceed $5,000,000. Unlike other arbitrage and rebate tests, actual
events prevail over reasonable expectations. If additional unexpected obligations are issued,
so the total amount exceeds $5,000,000 during the calendar year, such later issues will be
subject to rebate, but the small issuer exception will continue to apply to the earlier obligations.
The Taxpayer Relief Act of 1997 increased the small issuer rebate exemption for financing the
construction, which includes reconstruction and rehabilitation, of public school facilities. The
new exemption is up to $10 million, provided that the Issuer issues no more than $10 million in
the calendar year and no more than $5 million is used to finance expenditures other than for
public school capital expenditures (e.g., land acquisition, equipment acquisition, and cash flow
borrowing).
Obligations issued by a subordinate entity must be included in the aggregate face amount of
any obligations issued by an entity.
Only the portion of a current refunding tax-exempt obligation that exceeds the face amount of
the obligation being refunded is included in the total aggregate face amount issued.
Any refunding obligations (current or advance), even if the issuer issues less than $5,000,000 in
the year, are subject to rebate unless all the following criteria are met:
a) the face amount of all tax-exempt obligations (other than private activity bonds)
issued during the calendar year does not exceed $5,000,000;
b) the refunded issues were exempted from rebate when issued or, if issued prior
to 1986, they were issued in a year when the issuer did not issue more than
$5,000,000 of governmental obligations;
c) the average maturity date of the refunding issues is not later than the average
maturity date of the obligations to be refunded; and
d) no refunding bond has a maturity date later than 30 years after the date the
original bond was issued.
If obligations that count toward the $5,000,000 limit (new money issues, higher current
refunding principal, and advance refundings) are over $5,000,000, then the current refunding
issues also are subject to rebate (along with those that counted) even if the above conditions
are met. The 1993 regulations also set forth special provisions if any original issue discount or
original issue premium is not a "de minimis" amount. If either is not a "de minimis" amount, the
total aggregate face amount of the issue may be different than the par amount of tax-exempt
obligations issued.
Exception for Investments in Tax-Exempt Securities
The regulations provide an exemption from rebate if the gross proceeds of an issue are
invested in certain tax-exempt securities. The tax-exempt securities must not be subject to the
Alternative Minimum Tax (AMT) for their earnings to be exempt. For obligations issued after
March 31, 1988, whose proceeds are invested in tax-exempt obligations subject to the AMT,
the earnings from the AMT investments will be subject to the rebate requirements.
~ SPRINGSTED
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April 7, 1998
Spending Exceptions
Issuers are not required to rebate excess earnings on project funds if they meet the six-month,
18-month or 24-month spending exceptions. For all three spending exceptions, rebate will still
be due on any reserve funds, debt service funds and sinking funds. Expenditures of tax-
exempt proceeds to redeem bonds do not qualify toward the various expenditure targets.
The six-month and 18-month exceptions can apply to any type of tax-exempt obligations,
including industrial development bonds or mortgage revenue bonds. The 24-month exception
applies only to "construction issues." See discussion under "24-Month Spending Exception" for
details on this exception.
Expended Expenditure Test Periods
Within Six-Month 18-Month 24-Month
6 months 100% 15% 10%
12 months 60% 45%
18 months 100% 75%
24 months 100%
Six-Month Spending Exception
Issuers can qualify for the six-month exception if 100% of the proceeds are expended within six
months. This law allows issuers of governmental use bonds or 501 (c)(3) bonds an additional
six months to spend proceeds, provided the unspent amount after the first six months did not
exceed the lesser of 5% of proceeds or $100,000. For obligations issued after August 5, 1997
the $100,000 limit was removed and the test now is having spent 95% of the proceeds within
six months.
18-Month Spending Exception
Issuers can qualify for the 18-month exception if 100% of the gross proceeds are spent within
18 months according to the following schedule:
a) at least 15% of the gross proceeds were spent within six months after the date of
the issuance of the bonds;
b) 60% of such proceeds were spent within one year;
c) 100% of such proceeds were spent within 18 months.
Failure to spend down a "de minimis" amount at the final payment date is disregarded for the
18-month exception if:
a) the amount does not exceed the lesser of 3% of the issue price or $250,000;
b) the issuer exercises due diligence to complete the project; and
c) if, after 18 months a "reasonable retainage," limited to 5% of construction
proceeds is spent within the next twelve months.
~ SPRINGSTED
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April 7, 1998
24-Month Spending Exception
The 24-month spending exception provides an exception from the rebate requirements for
construction proceeds if at least 75% of the proceeds of the issue are for construction purposes
and if the following spending criteria are met:
a) at least 10% of the "available construction proceeds" were spent within SIX
months after the date of issuance of the bonds;
b) 45% of such proceeds were spent within one year;
c) 75% of such proceeds were spent within 18 months; and
d) 100% of such proceeds were spent within two years.
The same rules that define failure to spend down a "de minimis" amount at the final paymet'lt
date for the 18-month spending exception also apply to the 24-month spending exception.
The term "available construction proceeds" means an amount equal to the "issue price" (the
principal amount plus accrued interest less discount) of the obligations, increased by the
earnings on the issue price, and decreased by both the amount of the issue price in a
reasonably required reserve fund and the issuance costs of the issue.
At the time of issuance, the issuer may elect that shortfalls in meeting the expenditure tests will
be subject to 1.5% penalty each six months, instead of subjecting the entire issue to rebate.
Under the 24-month spending exception the issuer can elect the following provisions:
a) to apply provisions based on actual facts in lieu of reasonable expectations;
b) to exclude earnings on a reasonably required reserve or replacement fund from
available construction proceeds;
c) to treat a portion of an issue used for construction as a separate issue
(bifurcation); and
d) to terminate the 1.5% penalty and subject the issue to rebate.
TRANs Six-Month Spending Exception
Issuers can qualify for this six-month exception if, within the first six-months of issuance, the
actual cash position, including the TRANs proceeds, reduces to no more than 10% of the size
of the TRANs borrowing.
Bona Fide Debt Service Exception
Amounts deposited into a bona fide debt service fund (BDSF) are exempt from rebate for long-
term fixed rate issues and for short-term or variable rate issues if the BDSF earned less than
$100,000 during each bond year (fixed rate governmental issues with an average maturity of
over 5 years get the exception without regard to the $100,000 limit). A BDSF is defined as a
fund which equally matches the revenues to the debt service within each bond year, with a
permitted carryover of the greater of the actual earnings in the fund in the preceding bond year
or 1/12th of the debt service. See discussion under "Other Topics of Interest" for more
information regarding debt service funds.
~ SPRINGSTED
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April 7, 1998
Rebate
If an issue or fund does not meet any of the above mentioned exceptions, it is subject to the
rebate requirements and any arbitrage earnings will have to be rebated to the Internal Revenue
Service.
Rebate Computation Periods and Payments
At the time the bond issue is sold, an anniversary date is established by the issuer. This is
usually the dated date of the bonds, but can be any reasonable date within that year. Not less
than every five years from the anniversary date, the issuer must compute the rebatable amount
and send at least 90% of the amount to the Treasury. Within 60 days of the final debt service
payment, regardless of the length of the issue, the final computations must be completed and
all remaining rebatable funds sent to the Treasury. An issuer may recover an overpayment for
an issue of tax-exempt obligations by establishing to the satisfaction of the Commissioner that
the overpayment occurred.
Annual vs. Fifth Year
Although rebate reporting is not required by federal regulations until each fifth year interval, we
have long maintained the position that the issuer is best served by annual calculations. Debt
management and recognition of financial obligations are better served by annual computations,
particularly during the period of time when the project funds remain available or if rebatable
earnings are anticipated.
Information Necessary to Generate a Rebate Calculation
In order to properly comply with the arbitrage and rebate provisions, careful records have to be
maintained by the issuer for all funds subject to rebate. The information needed to produce a
rebate calculation consists of all investment cash flow transactions (receipts and
disbursements) into and out of the funds subject to rebate as summarized as follows:
1) Deposits of proceeds or funds from other sources into each fund.
2) Investments of moneys in the fund (e.g. purchase price, purChase date, accrued
interest, etc.).
3) Dates and amounts of receipts of interest and principal from investment
balances.
4) Fund and investment balances as of the computation date.
Calculating Rebate on TRANs
If the issuer does not qualify for the available six-month exception, the regulations require that
cash on hand is expended first, then future revenues received before the deficit, and finally the
TRANs proceeds. Issuers beware. Under this method of use of funds, it becomes very unlikely
that short-term borrowing proceeds will be expended quickly. Thus, most of your short-term
borrowing proceeds will be assumed to be available for a period of time and could generate a
rebate liability.
~ SPRINGSTED
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April 7, 1998
Other Topics of Interest
Arbitraqe Requirements
An issue that is exempt from the rebate requirements IS not exempt from the arbitrage
requirements.
Private Activitv Bonds
Private activity bonds are generally those for which (i) more than 10% of the bond proceeds will
be used for private business and more than 10% of debt service payments will be paid or
secured, either directly or indirectly, by a private business interest; or (ii) a loan of more than
5% of the bond proceeds (or $5,000,000, if less) will be made to a "non-governmental person."
A special category of private activity bonds exist for 501 (c)(3) organizations, primarily not-for-
profit educational and healthcare facilities.
Governmental Purpose Bonds
Governmental purpose bonds are bonds that are not private activity bonds.
Application of the 1993 Requlations
The 1993 regulations are generally effective for bonds issued after June 30, 1993. Issuers also
may elect to apply 1993 regulations, except for the 18-month spending exception from rebate,
to bonds issued on or before June 30, 1993 that are still outstanding on that date.
Reimbursement Bonds
A reimbursement bond is a portion of a bond issue used to pay an expenditure that was paid
prior to the date the bond was issued. A reimbursement bond cannot be issued as tax-exempt
unless the issuer meets the following requirements:
If an issuer wishes to reimburse itself with proceeds from tax-exempt bonds to be issued after
the expenditure is actually made, it must declare its intent to do so within 60 days after the
expenditure has been made. The declaration must contain (i) a description of the project or
identify the fund or account used to pay the expenditure and (ii) state the maximum amount of
bonds expected to be issued for the project.
Preliminary expenditures in an amount not greater than 20% of the bond issue may be paid
without the declaration of intent. These expenditures include architectural, engineering, testing,
surveying, bond issuance costs and other incidental costs incurred prior to commencement of
the project. Eligible costs do not include land acquisition or site preparation. A "de minimis"
amount equal to the lesser of $100,000 or 5% of the proceeds is also available.
Reimbursement must take place not later than 18 months after the later of (i) the date the
expenditure was made or (ii) the date the financed property is placed in service or abandoned,
but in no event later than three years after the expenditure is made. Small issuers
(governmental units that issue $5,000,000 or less of tax-exempt bonds during the calendar
year) get a three-year period instead of 18 months.
Useful Life
To assure tax-exempt obligations are not outstanding too long, safe harbors should be adhered
to. A safe harbor maturity limits the average maturity of the issue to 120% of the useful life of
the capital project being financed with the proceeds from the tax-exempt obligation. The IRS
~ SPRINGSTED
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April 7, 1998
has provided some guidelines as to expected useful life calculations which can be taken into
account in the structuring of each bond issue.
Yield Reduction Payments on Non Bona Fide Portion of Debt Service Fund
With the demise of the ten-year temporary period for debt service funds for tax-exempt
obligations issued after June 30, 1993, amounts in excess of the bona fide portion of a debt
service fund must be yield restricted. Because yield restricting debt service funds can be a
complicated and cumbersome process, the IRS allows issuers to make yield reduction
payments (similar to rebate) on non bona fide amounts of up to 15% of the original stated
principal amount of the issue. Once the non bona fide portion exceeds 15% the fund must be
yield restricted. Small issuers as well as those subject to rebate can use yield reduction
payments instead of making restricted investments. It should be noted that some Bond
Counsel do not believe that yield reduction is available for a classic sinking fund.
Note: Being a small issuer does not exempt an issuer from being subject to yield restriction.
~ SPRINGSTED
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April 7, 1998
VI-11
MEMORANDUM
TO:
FROM:
DATE:
SUBJECT:
Honorable Mayor and City Councilmembers
Dave Osberg, City Administrator
July 2, 1998
Resolution Consenting to the Separation of the US West
Communications and US West Media Group
RECOMMENDED CITY COUNCIL ACTION
It is recommended that the City Council take action approving the enclosed
Resolution Consenting to the Separation of the US West Communications and US Media
Group.
BACKGROUND
Enclosed is a Resolution that was provided to Cable Administrator Dave Baudoin,
from the attorney who assists the City with cable television franchise issues, Mr. Tom
Creighton. The Resolution approves the split between US West Communications
and US W t Media Group, and is recommended for approval by Mr. Creighton.
David M. Osberg
City Administrator
cc. D,ave Baudoin
C
'.
RESOLUTION NO.
RESOLUTION CONSENTING TO THE SEPARATION OF
US WEST COMMUNICATIONS AND US WEST MEDIA GROUP
WHEREAS, the cable television franchise (the "Franchise") of the City of Hastings ("City") is
currently owned and operated by King Videocab1e Company-Minnesota ("Grantee") which is indirectly
but wholly-owned by US WEST, Inc. ("USW"); and
WHEREAS, USW's Board of Directors has voted to recommend restructuring USW into two
completely separate, unaffiliated companies and USW's shareholders are expected to vote On such
restructuring at the next annual meeting of shareholders; and
WHEREAS, the restructuring, as more fully described in the SEC Form S-4 Registration
Statement filed by USW-C, Inc. on behalf ofUSW ("SEC Form S-4"), which is incorporated hereirl by
reference, will result in the formation of New US WEST, Inc. (to be renamed US WEST, Inc. and
referred to herein as "New US WEST") and MediaOne Group, Inc. ("MediaOne Group"); and
WHEREAS, subsequent to restructuring, MediaOne Group will own and operate substantially
all of the cable systems currently owned and operated by USW, along with certain other businesses, and
New US WEST will own and operate the fourteen (14) state regional bell operating company telephone
business currently owned and operated by USW, along with certain other businesses; and
WHEREAS, subsequent to restructuring, MediaOne Group will wholly own the Grantee and
New US WEST will have no interest in the Grantee; and
WHEREAS, this restructuring will impact the technical, legal and financial qualifications of
USW, and is subject to review and approval by the City pursuant to federal, state and local law, and the
Franchise; and
WHEREAS, USW has requested the City's consent and approval for this restructuring and has
filed documentation related thereto ("Request"); and
WHEREAS, the City has previously consented to ownership by USW upon certain conditions,
including the provision of a Corporate Guaranty; and
WHEREAS, the City has reviewed the Request including the SEC Form S-4, has solicited,
received and reviewed certain other information and responses from USW including certain IRS rulings,
a draft Separation Agreement and FCC Orders, and has procured, received and reviewed an analysis of
the financial impact of the restructuring; and
WHEREAS, MediaOne Group will guarantee all Franchise obligations pursuant to a
reaffirmation of the Corporate Guaranty currently provided by USW; and
WHEREAS, no notice of breach or default under the Franchise has been issued by City or any
of its Member Municipalities within the past 12 months and none is outstanding; and
WHEREAS, the City has determined that subject to certain conditions which must be met,
MediaOne Group possesses the requisite minimum legal, technical and financial qualifications;
NOW, THEREFORE, BE 11' RESOLVED, that the restructuring ofUSW into two separate
companies - MediaOne Group, Inc. and New US WEST, Inc. is hereby approved and consented to by the
City and permitted conditioned upon:
1. Execution and delivery of a letter reaffirming the Corporate Guaranty from MediaOne
Group in a form and substance acceptable to City; and
2. Execution and delivery of a copy of the Separation Agreement detailing the
understandings and agreements between MediaOne Group and New US WEST
subsequent to separation, the inclusion therein of non-competitive agreements shall void
this approval and consent as of the date hereof; and
3. Compliance with all federal, state, and local govemment orders, decisions, authorizations,
or approvals relating to MediaOne Group's ownership and operation of the system; and
4. Successful consummation ofthe transaction as described in the SEe Form S-4, including
receipt of all required regulatory and shareholder approvals, on or before July 31, 1 ~98
with written certification that the transaction was consummated in materially the same
manner as indicated in the SEC Form S-4. In the event closing does not occur prior to
this date, the City's consent to transfer shall be deemed to be withheld.
5. Reimbursement of all reasonable fees incurred in the City's review of the proposed
transactions; and
BE IT RESOLVED FURTHER, that MediaOne Group may, at any time and from time to time,
assign or grant or otherwise convey one or more liens or security interests in its assets, including the
Franchise to any lender providing financing to MediaOne Group, from time to time.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF HASTINGS, MINNESOTA
THIS 6TH DAY OF JULY, 1998.
Ayes:
Nays:
Absent:
ATTEST:
Michael D. Werner, Mayor
Joyce P. Hottinger, City Clerk
SEAL
VI-12
MEMORANDUM
DATE: July 2, 1998
TO: Honorable Mayor Werner and City Council Members
FROM: David Osberg, City Administrator
SUBJECT: Agreement for Hastings Rivertown Days
RECOMMENDED CITY COUNCIL ACTION
It is recommended that the City Council take action approving the enclosed agreement for the
Hastings Rivertown Days Festival between the Hastings Area Chamber of Commerce and the City
of Hastings.
BACKGROUND
Enclosed City Council members will find a copy of the proposed agreement for the 1998 Hastings
Rivertown Days. This agreement is similar to that which has been approved by the City Council the
last several years.
Items of note include the following:
1.) Buttons will again be required for admission to events held at Jaycee and Lake Rebecca Park.
2.) Please note on page 2 a certificate of insurance and hold harmless agreement provision.
3.) Vending permits must be secured from the Rivertown Days Committee.
4.) A climbing wall will be located in Lake Rebecca Park.
5.) The arts and crafts fair will be located in the Pioneer Park on Saturday July 18 and Sunday
July 19.
6.) A new parade route has been established, as the City will be responsible for closing 1st Street
from Pleasant Drive to 2nd Street and both East and West bound lanes of 2nd Street to
Ramsey Street. Both North and South bound lanes of Ramsey Street will be closed to 7th
Street.
Various city staff members have been involved throughout the last year with Chamber officials
planning the activities for the Rivertown Days activities and the responsibilities for the City of
Hastings.
;;::!
..-.;:
David Osberg, Cit
DOM/as
AGREEMENT FOR HASTINGS RIVERTOWN DAYS
THIS AGREEMENT made this 6th day of July, 1998, by and between the City of Hastings, Minnesota, and the
Hastings Area Chamber of Commerce.
WHEREAS, the Hastings Area Chamber of Commerce (Chamber) has scheduled a community festival for
Hastings entitled Rivertown Days, which is to be held on July 16 through July 19,1998; and
WHEREAS, in the past the City of Hastings (City) has cooperated with the Chamber in its production of
Rivertown Days by providing some assistance; and
WHEREAS, both parties wish to put in writing the agreement which has been made between the parties.
NOW THEREFORE, it is agreed by both parties as follows:
I. CONCESSION FEES
The fees for Rivertown Days participants to the Chamber are:
EXHIBIT GAMEIRET AIL FOOD
Civic/Church $55 $80 $130
Commercial $80 $155 $210
Hastings Chamber Members
Non-Member $130 $210 $290
II. SHUITLE BUS
Contact person: Pat Regan, Hastings Bus Company, 437-1888.
Hastings Bus Company will provide one bus to operate on a limited basis Saturday and Sunday. The
shuttle will run between the hours of 11 am. and 5 p.m on Saturday and noon to 4 p.m. on Sunday to
transport people from Jaycee Park to Pioneer Park and Peavey Park. If demand is sufficient, the
Chamber will provide an additional bus for shuttle purposes.
III. BUTTON SALES
The Chamber will be selling Rivertown Days Buttons for $1 each. Buttons will be required for
admission for individuals age 12 and older to enter some Rivertown Days activities, including events
held in Jaycee and Lake Rebecca Parks. Hastings Family Service will be given buttons to distribute to
individuals who cannot afford to purchase a button.
IV. PICNIC TABLES
The City will provide an adequate number of picnic tables to be determined by the City and the
Rivertown Days Committee at Jaycee, Lake Rebecca, Pioneer and Peavey Parks and at the Roadside
and Senior High tennis courts. Rivertown Days Committee will coordinate with Marty McNamara.
V. INSURANCE
A. CemfirntesofI~uranre
The Chamber will obtain and present to the City prior to Rivertown Days remfirntes of insuranre from
each of the following: LumbeIjack Show, pyrotechnician, carnival operator, power boat races, and
climbing wall operator. Waivers of liability will be secured from all sports participants. Each
remficate of i~uranre shall name the City of Hastings, the Hastings Area Chamber of Commerre, and
the Rivertown Days Committee as Additional I~ureds at no additional cost to the City of Hastings.
\
B. HcldHarrruessA~eemem
The Chamber a~ees to indemnify the City and hold it harmless from any and all claims, demands,
lawsuits, or liability for such loss or damage, injury, death, and costs and expenses incident thereto
arising out of all Chamber activities connected with Rivertown Days.
Prior to Rivertown Days, the City shall be fwnished with an endorsement naming the City as an
additional i~ured on the Chamber's policy. The Chamber's insurance policy shall not be canceled or
its conditions altered in any manner without ten days prior written notice to the City Administrator of
Hastings.
VI. ELECfRICITY
The City will give the rights for i~tallation of any additional electricity to the Chamber. Costs for
installation will be the respo~ibility of the Chamber.
VII. MISCELLANEOUS
A. In addition to the foregoing, the City of Hastings agrees to the following:
I. The City will provide trash and litter pickup before, during and after the festival, which will be
coordinated with Waste Management - Hastings. (This service donated by Waste Management
- Hastings)
2. Two Parks Department employees will be on duty on Saturday and Sunday, July 18th and 19th
from 7 a.m. to 5 p.m.
3. The City will provide barricades where appropriate.
4. The City will provide "no parking" signs where needed.
5. Ambulance service will be provided for miscellaneous events.
6. The City will provide a Fire Department water truck to fill the sinks at Pioneer and Jaycee
Parks on Saturday and Sunday.
7. The City will provide adequate police protection during the festival. \
8. The City will provide extra garbage barrels at Lake Rebecca, Jaycee, Pioneer, Levee, and
Peavey Parks and provide pickup Saturday afternoon.
9. The City will provide and pay for the use of all electricity needed for the festival.
10. The City will erect several temporary signs no larger than 4' X 8' (furnished by the Chamber)
approximately 3-6 weeks before the event and take them down after the festival.
11. All vendors must obtain a vending permit from the Rivertown Days Committee, not the City of
Hastings. Police will assist with removal of vendors without permits.
B. In addition to the foregoing, the Chamber agrees to the following:
1. The Chamber will arrange for daily cleanup of all areas used during Rivertown Days.
2. The Chamber will arrange for adequate traffic and crowd control at each scheduled Rivertown
Days event in addition to normal police on duty.
3. The Chamber will provide the City with a list of contact persons with phone numbers who are
responsible for the various areas and events.
4. The Chamber will secure all necessary City permits and licenses required by Hastings City
Ordinances for any and all activities during Rivertown Days.
5. The Chamber will provide a schedule of events for Rivertown Days (see attached).
6. The Chamber will provide and pay for all portable toilets at sanctioned Rivertown Days events
where they deem necessary.
7. The Chamber will provide and pay for all off-duty police reserve officers who shall be in
uniform during the festival where the Rivertown Days Committee deems necessary.
8. The Chamber will provide and pay for all Explorer Scout services during the festival.
9. The Chamber will coordinate with City on location of port-o-Iets.
10. The Chamber will coordinate all waste containers and recycling with Waste Management-
Hastings.
VIII. SCHEDULE OF EVENTS
A. See Attached.
IN WITNESS WHEREOF, the City of Hastings and the Hastings Area
Chamber of Commerce has caused this Agreement to be executed by its
Mayor and City Clerk and Chair of the Board and President,
respectively, each acting with full authority to bind each party to
this agreement.
CITY OF HASTINGS
By
Mike Werner, Mayor
By
Joyce Hottinger, City Clerk
HASTINGS AREA CHAMBER OF COMMERCE
By
Chris Koop,
Chair of the Board
By
Michelle Jacobs,
President
SECURITY DlITIES AT PIONEER,
LAKE REBECCA & JAYCEE PARK AREA
RIVERTOWN DAYS 1998
July 16 - 19
L Direct traffic and keep it running smoothly at the top of Lock & Dam Road (Second and Spring
Streets).
2. Continue to direct traffic to designated parking lots filling the first lots before proceeding to the
next.
3. Prevent unauthorized cars from parking directly on the side of Lock & Dam Road ("t'J'0
Parking" signs will be posted). All cars in violation will be towed.
4. Prevent cars from entering lots designated as areas for "special parking" only.
5. Patrol lots to support and assist Explorers to monitor public parking cooperation (e.g.
Handicapped Parking).
6. Provide on-site ambulance service Saturday, July 18th from 9 am. to Noon. and 2 p.m. to 4
p.m. for the Power Boat Races.
7. Watch for activities that may disrupt the peace and try to prevent any illegal activities.
8. Stay in contact by cellular phone or radio with the Rivertown Days Steering Committee.
9. Assist public or direct them appropriately with any questions or problems. (There will be an
information tent at the river and one at Pioneer Park.)
10. Alert and assist ambulance service in case of an emergency.
1 L Coordinate individuals or reserves so that an adequate number are working at all times. The
busiest time is Saturday evening from 6:00 p.m. until after the fireworks display and Sunday
during the parade.
12. Provide flashing warning lights at l~ and Maple and at l~ & Pine. .
13. Assist with escorting non-licensed vendors off of park property.
14. Other security duties as deemed appropriate by Nick Wasylik, Chief of Police.
HASTINGS RIVERTOWN DAYS 1998
SANCTIONED EVENTS
MID-JUL Y
EDINA REAL TV MEDALLION HUNT
Contact: Sandy Becker - 437-2121 (day) /455-2815 (eve)
Sponsor: Edina Realty
Clues start Tuesday, July 9, 1998 in the Star Gazette & Trade Winds, on Channel 10 local
cable TV, and on KDWA Radio 1460. Prize is $500.
· Chamber will coordinate this event.
· Securitv: None needed
THURSDAY, JULY 16
RlVERTOWN DAYS PHOTO CONTEST
Contact: Mac McGoon, Mac McGoon Studio - 437-2000
Sponsor: Mac McGoon Studio & Video, Inc.
Location: Throughout town
· Chamber will coordinate this event.
· Securitv: None needed.
All weekend long
RlVERTOWN DAYS FEST
Contact: LeAnn Bauer at 480-2366 or Michelle Jacobs at 437 ~775
Sponsor: Smead Manufacturing Company
Location: Lake Rebecca and Jaycee Parks
· Chamber and Youth First will coordinate this event. This is the second year of this event
intended for middle and high school students. The carnival will be open and volleyball nets
will be set up on the beach at Lake Rebecca. Entertainment and games are scheduled.
· Securitv: The City will provide a patrol car to frequent the area for traffic control and police
reserves will be used as deemed necessary by the Police Department.
6:30 - 11 PM
\
.
RIDE & GRIND BMX BIKE SHOW
Contact: Michelle Jacobs at 437-6775
Location: Jaycee Park Parking Lot
· Chamber will coordinate this event.
· Securitv: None needed.
Two Shows for youth only
FRIDAY. JULY 17
CARNIVAL
Contact:
Sponsor:
Location:
(times below)
.
Michelle Jacobs, Chamber- 437-6775
Rivertown Days Committee
Lake Rebecca Par1<
THURSDAY Open for youth only
SATURDAY Noon - 11 PM
Wristbands: Friday, 6 -10 PM
Chamber will coordinate this event. Camival operator shall cease ticket sales at the times
above each evening.
Security: City will provide security at Lake Rebecca & Jaycee Par1<s
FRIDAY
SUNDAY
4PM-11PM
Noon - 6 PM
.
MONSTER TRUCK RIDES (NEW) 10 AM to Dusk
Contact:: Jon Severson 437-1177 (day), 437-7735 (eve)
Sponsor: Westview Merchants' Association
Location: Comer or Westview Drive and South Frontage Road
. Chamber will coordinate this event
. The City of Hastings, Hastings Area Chamber and Rivertown Days will be listed as additional
insureds.
. Security: None requested
GAMES & EXHIBITS (times below)
Contact: Michelle Jacobs, Chamber - 437-6775
Location: Jaycee Par1<
FRIDAY 5 PM -11 PM
SATURDAY 10AM-11 PM
SUNDAY 10 AM - 6 PM
. Chamber will coordinate this event. Garbage cans will be provided. There will be 12 port-a-
lets (10 standard and 2 handicapped).
. Security: City will provide river security at Jaycee & Lake Rebecca Par1<s
MUSIC FESTIVAL
Contact: Rita Doffing - 437-8471
Location: Jaycee Par1< Stage
Sponsors: See Schedule of Events
Bands: 6 - 6:45 PM The Teddy Bear Band
7 - 11 PM Midlife Chryslers
. Chamber will coordinate this event.
. Security: City will provide river security at Jaycee & Lake Rebecca Par1<s
6 - 11 PM
RIDE & GRIND BMX BIKE SHOWS
(SEE THURSDAY)
6:30 & 8:30 PM
RIVER RUMBLE III (NEW)
Contact: Brian Schommer - 480-8198
Sponsor: Intek Plastics
Location: Veteran's Athletic Complex
. Baseball game between the Hastings Hawks and the Prescott Pirates
. Security: None requested
8PM
GARDEN CLUB FLOWER SHOW (registration)
Contact: Evelyn Panger1437-3237
Sponsor: Hastings Garden Club
Location: Our Saviour's Church, 400 West 9th Street
· Chamber will coordinate this event.
. Security: None needed
3:30 - 6:30 PM
Registration/entries
R1VERTOWN DAYS TENNIS TOURNAMENT
3 -10 PM
Contact:
Donita Soucek - 437-9678
(Registration: Cindy - 438-2122)
Hastings Women's Tennis League
Roadside Park and Sr. High Tennis Courts
The City will reserve the tennis courts at Roadside Park and the Senior High School for all
scheduled tennis tournament activities on Friday from 3 to 10 p.m. and all day Saturday and
Sunday, 8 a.m. to 8 p.m. The Tennis League has made arrangements for their own po~-o-
lets at the Senior High and at Roadside Park. City will provide four picniC tables, three at
Roadside and one at Senior High. Two garbage cans will also be provided for each location.
Security: None needed
Sponsor:
Location:
.
.
64 PERSON POOL TOURNAMENT
Contact: Lynn or Henri Valiukus, 437-9970 (eve), 738-8898 (day)
Sponsor: Rivers Grill 1& Bar, 412 Vermillion Street
Location: Rivers Grill & Bar
. Security: None needed
CLIMBING WALL (NEW)
Contact: Michelle Jacobs, 437-6775
Sponsor: Rivertown Days Committee
Location: Lake Rebecca Park
· The Chamber will coordinate this event
· Parents must be present to sign a waiver for individuals under 18 years of age.
· The City of Hastings, Rivertown Days and the Hastings Area Chamber of Commerce
shall be listed as additional insureds.
6 PM -11 PM
Saturday 10 AM - 11 PM
Sunday 11 AM - 6 PM
SATURDAY. JULY 18
RID RUN WALK & ROLL
Contact: Debbie Grimm - 437-4433/460-8146
Sponsor: Vermillion State Bank, Regina Medical Group and Healthy for Ufe.
Location: Roadside Park
Registration: 7:00 AM
8K In-Line Skating: 7:45 AM
8K Race 8:00 AM
2K Fun Run: 9:00 AM
· The City will reserve Roadside Park from 7 a.m. to 10:30 p.m. on Saturday, July 18.
Chamber will provide two port-o-Iets. 6 garbage containers are needed. The races will start
at 7:00 a.m. and begin from Roadside Park.
· Security: To be coordinated by Debbie Grimm. Police escort to lead each race and to block
major intersections. An ambulance is needed to follow runners in case of emergency.
7 -10 AM
(Race times below)
PANCAKE BREAKFAST
Contact: Marty McNunn, day - 437-4398; evening - 437-6817
Sponsor: United Methodist Church
Location: UMC, 615 West 15th Street
· Chamber will coordinate this event.
· Security: None needed.
8-11AM
SANDLOT VOLLEYBALL TOURNAMENT
Contact: JoAnne Savage, 437-3613
Location: The Point
. Chamber will coordinate this event.
· Security: None needed.
8AM
KITTEN BALL TOURNAMENT
Contact: Geoff Maltby 437-5028 (day), 437-4093 (eve)
Sponsor: Hastings Adult Softball League
Location: Veteran's Athletic Complex
. Geoff Maltby will coordinate with Parks & Recreation.
. Security: Adult Softball League will coordinate with Police Department.
8AM-5PM
PAPA CHARRlTO'S FUN DAY 8 AM -1 AM
Contact: Phil Biermaier - 437-6303
Sponsor: Papa Charrito's
Location: Papa Charrito's, 350 West 33rd Street
3 on 3 Basketball Toumey: 8 AM - 4 PM
Tent Dance: 7:30 PM -1:00 AM
· This event will be coordinated with the Chamber of Commerce. Five regular port-o-Iets will be
provided (5 billed to Papa Charrito's). Phil Biermaier will coordinate event. Waste and
aluminum can recycling containers are needed.
· Security: City will provide parking barricades on Friday evening for Saturday. Security is
needed for the Tent Dance.
RIVERTOWN DAYS FLEA MARKET
9 AM - 5 PM
Contact:
Sponsor:
Location:
.
Pat Wagner - 437-4449
First National Bank
First National Bank Parking Lot, 119 West 2nd
This event will be held in the parking lot of the First National Bank, downtown. Chamber will
coordinate this event.
Security: None needed
(SEE ALSO SUNDAY)
.
RIVERTOWN DAYS TENNIS TOURNAMENT
SEE FRIDAY
8 AM - 8 PM
LUMBERJACK SHOWS (NEW)
Contact: Michelle Jacobs, 437-6775
Sponsor: Koch Refining Company
Location: Lake Rebecca Boat Launch Parking Lot
· The City of Hastings, Rivertown Days and the Hastings Area Chamber of Commerce shall be
listed as additional insureds.
· Audience participation allowed with signed waiver.
Saturday - 1,4 & 7 PM
Sunday - 1, 3:30 & 5 PM
ARTS AND CRAFTS FAIR
Contact:
Sponsor:
Location:
.
9AM-6PM
.
Claire Mathews - 437-6775
Rivertown Days Committee
Pioneer Park
The activities will be located in Pioneer Park and will take place on Saturday, July 18 and
Sunday, July 19. The City will cut the grass. Set-up will begin around 7 a.m. both days and
some vendors will be setting up Friday evening, July 17th. Parking will be allowed on one
side of adjacent streets. Four port-o-Iets & two sinks are needed. Also need additional picnic
tables. The City will post no parking Signs on Friday and "No Parking Without Rivertown
Days Permit" signs will be posted by the diagonal parking along 161h Street between Pine &
Maple. Waste receptacles are also needed.
Security: The City's police will patrol Pioneer Park Friday and Saturday evening and Sunday
during the day.
(SEE ALSO SUNDAY)
SIDEWALK SALES (Sat. only)
Contact: Cindy Mcintosh - 438-9955
Sponsor: Downtown Business Association
Location: Downtown - East Second Street
· Chamber will coordinate this event.
9 AM - 4 PM
\
POWER BOAT RACES
Contact: Michelle Jacobs - 437-6775; or Jim Cummings - 340-5373 (w)/537-8007(h)
Sponsor: Rivertown Days Committee
Location: On the river, Jaycee and Levee Park area
9 AM - Noon - Races
2PM-4PM - Races
· City will provide on-site ambulance from 9 a.m. to noon and 2 p.m. to 4 p.rn.
· Chamber will coordinate with fire department and Power Boat Association.
been obtained from the County and Coast Guard.
9AM -4 PM
Permits have
MONSTER TRUCK RIDE
(SEE FRIDAY)
POOL TOURNAMENT
(SEE FRIDAY)
GARDEN CLUB FLOWER SHOW
SEE FRIDAY
10AM -4 PM
MIDTOWN EVENTS
Contact:
Sponsor:
Location:
10AM-2PM
.
.
Dorothy Sandahl, Just Thinking - 438-3696 or 437-7822
Midtown Merchants' Association
Midtown Shopping Area
10:00 a.m. - Non-Art Contest
10:30 a.m. - Legs Contest
11 :00 a.m. - Pet Contest
Noon - 2 PM - On Track Bike Rodeo
Need cones to block off drive through adjacent to Eagles building (13th Street).
Security: None needed
RICH V ALLE.Y ~\O CONiROllE.O
MODEL AIRPLANE DEMO
Contact: Penny Fasbender, 437-6775
Sponsor. Bierstube of Hastings
Location: Spring Lake Park Model Airplane Field
· Dan Knack will coordinate with Dakota County Parks
· Security: None needed
10 AM - 4 PM
USED BOOK SALE
Contact: Arleen Willeke - 437-5106
Sponsor: Friends of the Library
Location: Pleasant Hill Library, 1490 South Frontage Road
· The Chamber will coordinate this event.
· Security: None needed.
10 AM - 2 PM
OlDE TYME ICE CREAM SOCIAL 11 AM - 5 PM
Contact: Pat Ries - day, 437-6006; evening 437-2848
Sponsor: St. Luke's Episcopal Church
Location: St. Luke's Church, 7th & Vermilion Streets
· This event is a stop on the shuttle bus route. Chamber will coordinate this event.
· Security: None needed
GAMES & EXHIBITS
(SEE FRIDAY)
MUSIC FESTIVAL 10:30 AM -10 PM
Contact: Rita Doffing - 437-8471
Location: Jaycee Park Stage
Bands: 10:30 AM - Noon Sonlight Band and New Life Puppeteers
12:30 - 2:30 PM Becoming Lazlo
3:30 - 5:30 PM One Voice
4 - 5 PM The Wonderful World of Woody
6 -10 PM The Original Knights of Rock and Roll
· Chamber will coordinate this event.
· Security: City will provide river security at Jaycee & Lake Rebecca Parks
POOL TOURNEY
(SEE FRIDAY)
BRIDGE, 500 & EUCHRE TOURNAMENT
Contact: Laurie Thrush, 437-0750 (day), 459-0510 (eve)
Sponsor: Hastings Senior Center
Location: Hastings Center - Westliew Drive
· Security: None needed
1PM
RIVERTOWN DAYS JUNIOR OLYMPICS
Contact: Peggy Harron, 437-7818
Sponsor. Community Education, Hastings Parks & Recreation and HAST
Location: Hastings Senior High School Indoor Pool
· Parental signature required to participate
· Security: None needed
1 - 4 PM
FIREWORKS DISPLAY 10 PM
Contact: Michelle Jacobs - 437-6775
Sponsor. Rivertown Days Button, T-shirt, and Promo Package sales
Location: Jaycee and Levee Park Area
. The Rivertown Days Committee and Fire Department officials will coordinate the site plans
and safety requirements. The Fire Marshall will give final signal to begin display. Insurance
will be provided listing the City as an additional insured.
. Security: City will provide security officers to keep firing zone clear of spectators.
SUNDAY. JULY 19
R1VERTOWN DAYS TENNIS TOURNAMENT 8 AM - 8 PM
SEE FRIDAY
\
KITTENBALL TOURNAMENT 9 AM - 4 PM
SEE FRIDAY
MONSTER TRUCK RIDES 10 AM to Dusk
SEE FRIDAY
RICH VALLEY RADIO CONTROLLED MODEL AIRPLANE DEMO 10 AM - 4 PM
SEE SATURDAY
BARBARY COAST DIXIELAND BAND WORSHIP SERVICE 8:30 AM & 10 AM
Contact: Marilee Anderson - 437-9052
Sponsor. Our Savior's Evangelical Lutheran Church
Location: 400 West 9th Street
· Chamber will coordinate this event.
. Security: None needed
MUSIC FESTNAL Noon - 6 PM
Contact: Rita Doffing - 437-8471
Location: Jaycee Park Stage
Bands: Noon - 3 PM Rockin' Hollywoods
3 - 4:30 PM Strolling Musicians
3:30 -4:30 PM Tricia & The Toons
5 - 6 PM Eric The Juggling Magician
. Chamber will coordinate this event.
. Security: City will provide river security at Jaycee & Lake Rebecca Parks
ARTS AND CRAFTS FAIR 9 AM - 4 PM
SEE SATURDAY
R1VERTOWN DAYS CAR SHOW & SMALL ENGINE DISPLAY 9 AM - 4 PM
Contact:
Sponsor.
Location:
.
Herbert Steinke, Jr. - 437-7496
Riverbend Auto Club, and Hastings Ford, Lincoln, Mercury, Jeep & Eagle
Peavey Park, 18th & Vermilion Street
The City will reserve Peavey Park for this event. Two port-o-Iets needed. The City will provide
ten picnic tables. City will allow up to eight mobile homes to stay in the park overnight on
Saturday.
Security: None needed
.
RIYERTOWN DAYS FLEA MARKET
SEE SATURDAY
9AM-5PM
GARDEN CLUB FLOWER SHOW
SEE FRIDAY
SNEAKY PETE'S GARDEN TRACTOR PULL
10AM-4PM
Contact:
Sponsors:
Location:
Weigh-In 2 PM
Start Time - 3:30 PM
.
.
Carol or Cy Schmid - 423-3995 (w), 437-8291 (h)
Mycogen Plant Sciences, The Point Restaurant & Lounge, and Ger1ach Service, Inc.
County Point, Highways 61 &10
($7 - $10 entry fee)
The Chamber will coordinate this event.
Security: City will provide barriers for traffic and crowd control.
OlDE TYME ICE CREAM SOCIAL
SEE SATURDAY
11 AM - 5 PM
WILD WEST SHOW
Downtown Hastings - SEE PARADE (below)
YOUTH PARADE
Contact: Mary Hoffmann 437-8704
Sponsor. MDK Design for Hair
Route: Second Street under the bridge to the V.F.W.
SEE PARADE (BELOW) FOR SPECIAL INSTRUCTIONS
R1VERTOWN DAYS GRANDE PARADE 1:30 PM
Contact: Dolores Pemble 437-8302 or Cindy Mcintosh 438-9955
Sponsor. Downtown Business Association and Rivertown Days Committee in addition to those listed
on the Rivertown Days Schedule of Events
Route: River Valley Clinic to Second Street to Ramsey Street.
· The City will close First Street from Pleasant to Second Street and both east and west bound
lanes of Second Street to Ramsey Street. Both north and southbound lanes of Ramsey will
be closed to Seventh Street. Parade will continue to the St. Elizabeth Ann Seton School
parking lots where visiting units will park. Street department will put up "no parking" signs and
"parade route" signs along the route as requested by the Downtown Association. Chamber
will contribute signs. Two port-o-Iets are needed at the start of the parade.
· Security: To be coordinated with Dolores Pemble. Requested police reserves at head of
parade and police patrol along Second Street (1:00-3:00, approximately). Also need Police
Reserve at top of Lock and Dam Road to allow traffic to cross onto Spring Street.
1 :30 PM
1 :30 PM
64 PERSON POOL TOURNAMENT
SEE FRIDAY
RIVERTOWN DINNER THEATER
Contact: Pat Walker - 437-8126
Sponsor. United Methodist Church
Location: UMC, 615 West 15th Street
· Chamber will coordinate this event.
· Security: None needed
5:00 PM Dinner
6:30 PM Program
VI-13
MEMORANDUM
TO: Mayor Werner and City Council
FROM: Matt Weiland, Zoning Administrator
DATE: 6/30/98
SUBJECT: Public Hearing - Request to vacate part of Locust ST
Mr. & Mrs. Michael Reuter and Mr. & Mrs. Charles Rueter have submitted an application and a
petition to the City Of Hastings requesting the vacation of the Alley through their block. They
are requesting this vacation for many reasons. The main reason is that the road has always been
an unimproved city street and they would like to add property to their sites for future site
development. If the City Council vacates this alley, the applicants should be responsible for all
recording fees required by Dakota County.
Included with this memo is a Resolution referencing this action and a site location map.
Recommended Action:
Motion to set public hearing for July 20th to vacate the alley between Lots 1-8, Block 5,
Barkers Addition.
cc: Mike Reuter
Charles Rueter
PAID
JUN 3 0 1998
ell'{ OF HASTINGS
..June 21, 1898
To the City of Hastin~s
We, the undersigned, as owners of Lots 1 through 8 of
Block 5, Barkers's Addition to Hastings, being 1403 East 3rd
Street and 1417 East Third Street respectfully request the
vacation of the alley through our block.
This alley has never been opened to the public previously.
This would also facilitate the re-division of our lots.
We thank you for your assistance.
Sincerely yours.
~~~
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VI.14
MEMO
To: Honorable Mayor and City Council Members
From: Tom Montgomery
Subject: Resolution Approving A ward of Contract
Joint Fueling Facility
Date: June 30, 1998
Enclosed for Council approval is a resolution approving the award of a contract to
Kleepsie Tank for the installation of a joint fueling facility at the Dakota County shop on CR
#47 to be shared by the City, MnDOT, and Dakota County. The estimated City's share of the
construction cost is $88,030, which is below the $90,000 cap negotiated in the joint fueling
agreement. The low bid will be for double walled underground tanks, with the diesel fuel island
on the south side of the County shop abutting CR #47, and the gasoline fuel island on the west
side of the County shop.
CITY OF HASTINGS
DAKOTA COUNTY, MINNESOTA
Resolution No.
RESOLUTION ApPROVING THE AWARD OF CONTRACT FOR A JOINT FuELING
FACILITY BY DAKOTA COUNTY
WHEREAS, by agreement between the City of Hastings, the Minnesota Department of
Transportation, and Dakota County dated June 15, 1998, Dakota County was declared the lead
agency for designing and building a joint fueling facility to be shared by City of Hastings, the
Minnesota Department of Transportation, and Dakota County.
WHEREAS, pursuant to said agreement, Dakota County advertised for bids for the joint fueling
facility. Bids were opened on June 23, 1998 and tabulated according to law, and the following
bids were received;
BIDDER
BID PRICE
Kleepsie Tank
$266,538.00
$280,000.00
Meisenger Construction
WHEREAS, it appears that Kleepsie Tank is the lowest responsible bidder;
NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
HASTINGS AS FOLLOWS; the City Of Hastings approves the award of contract to Kleepsie Tank
by Dakota County for the construction of a joint fueling facility.
ADOPTED BY THE CITY COUNCIL OF HASTINGS, MINNESOTA, THIS 6TH DAY OF
JULY, 1998.
Ayes:
Nays:
ATIEST:
Michael D. Werner, Mayor
Joyce Hottinger, City Clerk
(SEAL)
VI-15
MEMO
To: Honorable Mayor and City Council Members
From: Tom Montgomery
Subject: Authorize Advertisement for Bids
1998 Sealcoat Program
Date: July 1, 1998
Council is requested to authorize advertisement for bids for the 1998 Sealcoat Program. \
Staff is proposing to sealcoat Pleasant Dr. from the North Frontage Road to CR #42 with trap
rock, and the Pleasant Valley Additions, Williams Addition, the North Frontage Road, and
Whispering Lane and Court with pea rock. As an alternate, staff is proposing to bid out the four
cul-de-sacs as a slurry seal due to problems in the past with turning cars dislodging the pea rock.
VI-16
HASTINGS POLICE DEPARTMENT
150 East 3rd Street. Hastings, MN 55033-1989 . 612-437-4126 . Fax 612-437-1206
M E M 0 RAN DUM
DATE: 7-1-98
TO: Joyce Hottinger
FROM: Lt. Sam Sorenson
RE: Safe & Sober Resolution
During the summer of 1997 this department joined Dakota
County Sheriff's Department in co-writing a grant
application for Safe & Sober funds. This department was
awarded approximately $7600.00 to be used for specific
periods of enhanced traffic enforcement. We are just
entering the third of four enforcement periods and have
been able to make a significant number of traffic
contacts. We have again co-written our grant application
with the Sheriff's department and have requested
approximately a 10% increase over last year.
The 1998-1999 grant requires a renewed resolution from
the city before any monies would be dispensed. We will
not know if we have been awarded the grant until August
but must still be prepared by having the resolution in
place. It is requested that the council consider passing
this resolution for the 1998-1999 grant so we can
hopefully continue being a Safe & Sober city.
Attached is a copy of the 1997-1998 resolution which can
be used verbatim except for the date changes.
Thank you for your assistance with this.
CITY OF HASTINGS
DAKOTA COUNTY
RESOLUTION NO. 7- -98
"SAFE AND SOBER COMMUNITIES" PROGRAM
BE IT RESOLVED, that the Hastings Police Department enter into a Grant Agreement with
Minnesota Department of Public Safety, Office of Traffic Safety for the project entitled SAFE AND
SOBER COMMUNITIES during the period from October 1,1998 through September 30,1999.
Nick Wasylik, Chief of Police, is hereby authorized to execute such agreements as are necessary to \
implement the project on behalf of the Hastings Police Department.
BE IT FURTHER RESOLVED, that Don Gudmundson, Sheriff of Dakota County, is hereby
authorized to be the fiscal agent and administer this grant on behalf of the Hastings Police
Department.
The motion for the adoption of the forgoing resolution
, duly seconded by Councilmember
by the following Councilmembers:
was moved by Counci1member
, and approved
I certify that the above resolution was adopted by the City Council of Hastings, Minnesota on July
6, 1998.
Michael D. Werner, Mayor
ATTEST:
Joyce P. Hottinger, City Clerk
(SEAL)
VII-1 &
VIII-B-2
To:
From:
Subje
ct:
Date:
City Council
Matthew Weiland, Zoning Administrator
Public HearinglFinal Reading (Zoning Text
Amendment -C-3 Special Uses)
June 30,1998
M'EM02(
.9Lg{1JCUM
Background
The current C-3 Community Regional Commerce zoning district allows
residential dwellings above the first floor. The proposed amendment is to
allow residential dwellings to be allowed on the first floor by special use
permit, provided they are accessory to a commercial use. The dwelling unit
would have to be located in the rear of the building and would be required to
have a separate outside entrance. This a creative land use tool that would
allow for more possibilities of affordable and handicap accessible housing in
the downtown. First floor dwelling units accessory to a commercial use are
already a permitted use in the C-1 Neighborhood Commerce zoning district.
Planning Commission recommended approval of this zoning
ordinance amendment at their June 8th,1998 meeting.
City Council approved the first reading of this ordinance at their
June 15t\ 1998.
Recommendation
Motion to approve the following ordinance amending
Chapter 10 Section 10.20 C-3 Community Regional Commerce
SUBD. 3. Uses by Special Permit
ORDINANCE NO.
, SECOND SERIES
AN ORDINANCE OF THE CITY OF HASTINGS, MINNESOTA AMENDING CHAPTER
10.0 OF THE HASTINGS CITY CODE HAVING TO DO WITH:
Section 10.20 C-3 Community Regional Commerce
BE IT ORDAINED by the City Council of the City of Hastings as follows:
Section 10.20 C-3 Community Regional Commerce Chapter 10 of the Hastings City
code is amended by adding following text:
Section 10.20 C-3 Community Regional Commerce
SURD. 3. Uses by Special Permit. Is amended to read:
C. Residential dwellings on the first floor level provided the dwelling is accessory to a
commercial use, less than 50% of the first level floor area and is located in the rear of
the building with a separate outside entrance.
SECTION 10.26. VIOLATION A MISDEMEANOR. Every person violates a section,
subdivision, paragraph or provision of this Chapter when he performs an act thereby prohibited
or declared unlawful, or fails to act when such failure is thereby prohibited or declared
unlawful, and upon conviction thereof, shall be punished as for a misdemeanor except as
otherwise stated in specific provisions hereof.
PASSED AND ADOPTED by the Hastings City Council on this 6th day of July 1998.
Attest:
Joyce Pruitt, City Clerk
Mike Werner, Mayor
1
VIl~2. & VIII-B-3
To:
From:
Subje
ct:
Date:
City Council
Matthew Weiland, Zoning Administrator
Public HearingIFinal Reading (Zoning Text
Amendment -0-1 General Office Special Uses)
June 30, 1998
!Jv{~M02{
!it9{'1Jf{1gy(
Background
The current 0-1 General Office zoning district allows medical offices, but
does not allow for small animal clinics. The proposed amendment would
allow small animal clinics in the 0-1 General Office District by special use
permit. These small animal clinics would exclude establishments with
outside runs and non-patient overnight boarding. These small animal clinics
are a medical use and are usually set up much like a standard medical office.
They can be an appropriate use in the office district. Small animal clinics
are currently allowed in the C-1, C-3, and C-4 districts.
Planning Commission recommended approval of this zoning
ordinance amendment at their June Sth,199S meeting.
City Council approved the first reading of this ordinance at their
June 15th, 1998.
Recommendation
Motion to approve the following ordinance amending
Chapter 10 Section 10.20 0-1 General Office District
SUBD. 3. Uses by Special Permit
ORDINANCE NO.
, SECOND SERIES
AN ORDINANCE OF THE CITY OF HASTINGS, MINNESOTA AMENDING CHAPTER
10.0 OF THE HASTINGS CITY CODE HAVING TO DO WITH:
Section 10.220-1 General Office
BE IT ORDAINED by the City Council of the City of Hastings as follows:
Section 10.220-1 General Office Chapter 10 of the Hastings City code is amended by
adding following text:
Section 10.220-1 General Office
SUBD. 3. Uses by Special Permit. Is amended to read:
C. Small animal clinics, excluding establishments with outside runs and non-patient
overnight stays.
SECTION 10.26. VIOLATION A MISDEMEANOR. Every person violates a section,
subdivision, paragraph or provision of this Chapter when he performs an act thereby prohibited
or declared unlawful, or fails to act when such failure is thereby prohibited or declared
unlawful, and upon conviction thereof, shall be punished as for a misdemeanor except as
otherwise stated in specific provisions hereof.
PASSED AND ADOPTED by the Hastings City Council on this 6th day of July 1998.
Attest:
Joyce Pruitt, City Clerk
Mike Werner, Mayor
1
V11-3 &
VIII-B-4
Memo
To:
From:
Date:
Subject:
Mayor Werner & City Council
Michael Wozniak, AICP, Community Development Director
July 1, 1998
Public Hearing: 2nd/Final Reading - Rezone - Summit Point
cc: Todd Siewert, Dan Tilson & Harold Featherstone
Todd Siewert on behalf of Siewert Construction has applied to have the following legally
described property rezoned from the AG (Agriculture) District to the R-3 PRD (Planned
Residential Development) District:
The following described parcel of land, lying and being in the City of Hastings, the County of
Dakota, and the State of Minnesota to wit:
The east 660 feet of the North half (N Y2) of the Northwest quarter (NW 1/4) of Section
Twenty-nine (29), Township One hundred fifteen (115), Range Seventeen (17),
according to the Government Survey thereof.
Containing 20.0 acres more or less.
Mr. Siewert is also seeking City approval of a preliminary/final plat for a residential subdivision
to include 72 townhomes (see separate agenda item).
Background Information:
Siewert Construction has proposed a 72 unit townhome development on @ 17 acres of property
situated between West Fourth Street and Featherstone Road, north of the Dakota County
Government Center (see Site Location Map). The applicant has entered into a purchase
agreement with Harold Featherstone to acquire this property. Harold owns approximately 20
acres of property. At this time he will retain a 3 acre site where his home is situated. Todd
Siewert has indicated that it is the intent of Siewert Construction to acquire the Featherstone
home site, at such time as Harold or his estate are will to sell. For this reason, staff has
requested that the applicant illustrate how the additional 3 acres could be developed to ensure
rational street & lot layout of future development (see preliminary plat memo).
1. Current Comprehensive Plan Classification: The subject property is currently classified
U-II (Urban Residential) on the City's Year 2000 - Proposed Land Use Map and is
situated within the Municipal Urban Service Area (MUSA). The U-II plan classification
is intended for residential development at 3-8 units per acre. The proposed "R-3 PRD
Zoning and proposed townhome development are consistent with the intent of the current
comprehensive plan classification. The proposed Summit Point subdivision would result
in a residential density of 4.18 units/acre.
2. Current Zoning Classification: The property is currently zoned AG (Agriculture) and is
in agricultural use.
3. Proposed Zoning Classification: The R-3 PRD District is intended for attached housing
such as the proposed Summit Point Subdivision. The R-3 District establishes a density \
standard of 5,000 sq. ft. per residential unit. The proposed subdivision provides more
than 10,000 sq. ft. of lot area per residential unit.
Planning Commission recommendation:
Approval of an ordinance rezoning the following legally describe property proposed to be platted
as Summit Point from AG Agriculture to R-3 PRD:
The east 660 feet of the North half (N Yz) of the Northwest quarter (NW 1/4) of Section
Twenty-nine (29), Township One hundred fifteen (115), Range Seventeen (17),
according to the Government Survey thereof.
Containing 20.0 acres more or less.
Council approved the 1'( Reading of this Rezone at its June 15,1998 - meeting.
Requested Action:
Approval of 2nd/Final Reading of an ordinance rezoning the following legally describe
property proposed to be platted as Summit Point from AG Agriculture to R-3 PRD:
The east 660 feet of the North half (N Yz) of the Northwest quarter (NW 1/4) of
Section Twenty-nine (29), Township One hundred fifteen (115), Range Seventeen
(17), according to the Government Survey thereof.
Containing 20.0 acres more or less.
ORDINANCE NO.
, SECOND SERIES
AN ORDINANCE OF THE CITY OF HASTINGS, MINNESOTA AMENDING SECTION
10.01, SUBDNISION 1 OF THE CITY CODE HAVING TO DO WITH:
OFFICIAL ZONING MAP
BE IT ORDAINED by the City Council of the City of Hastings as follows:
Subdivision 1. The following described properties are hereby zoned from AG Agriculture to R-3
Planned Residential Development.
The following described parcel of land, lying and being in the City of Hastings, the County of
Dakota, and the State of Minnesota to wit:
The east 660 feet of the North half (N '12) of the Northwest quarter (NW 1/4) of Section
Twenty-nine (29), Township One hundred fifteen (115), Range Seventeen (17),
according to the Government Survey thereof.
Containing 20.0 acres more or less.
ADOPTED BY THE CITY COUNCIL THIS 6TH DAY OF JULY, 1998.
Michael D. Werner, Mayor
ATTEST:
Joyce P. Hottinger, City Clerk
VIII-A-1
MEMO
To: Honorable Mayor and City Council Members
From: Tom Montgomery
Subject: Replace Engineering, Building, Community Development Computer Network
Server
Date: June 30, 1998
The second floor City Hall computer network server's hard drive is starting to fail. This
server is utilized by the Engineering, Building, and Community Development Departments, and \
the receptionists at the front desk. Joyce, Marty, and John Grossman are also connected to this
server. If the hard drive fails, the Building Departments permit system will be out of service, the
Engineering Department will lose to its Computer Drafting capabilities, and no one will be able
to use the shared printers and map plotter.
A new hard drive can be installed at a materials and labor cost of approximately $600 to
$800. However, the computer consultant who reviewed the City-wide computer needs
recommended replacing this server. The existing server is almost 5 years old, is a 486, 66 MHZ
computer whose hard drive and tape back up are both at capacity. The operating speed of the
server is severely overmatched by the computers it services.
Staff Recommendation
Although the 1999 budget process has not started yet, staff was going to include
replacement of this server in the 1999 budget request. The cost of a new server is estimated to
be $11,000 - $14,000. Rather than spend $600 to $800 on fixing an existing server that should
be replaced, staff is recommending replacing the server now. Funding for the new server could
come from the General Fund reserves, and the 1999 budget could include funds to replace the
reserve funds. -
VIII-B-1
June 30, 1998
TO: The Honorable Mayor and City Council
FR: John Grossman, HPC staff
RE: Appeal ofHPC decision related to vinyl siding at 314 W Second.
The Council, at the meeting of June 1, referred this matter back to the HPC for a definition of the
term "economic hardship" as used in the preservation ordinance: "Consideration will also be
given to clear cases of economic hardship or to deprivation of reasonable use of the owners
property."
A. Staff research:
1. Definition of hardship: The State Historic Preservation Office, the Preservation Alliance of
Minnesota, the National Trust for Historic Preservation, the County Law Library and the City
Attorney were contacted. Minnesota state law does not define the term "economic hardship".
Preservation law, as a form ofland use regulation, borrows examples and definitions from zoning
law. The intent of "economic hardship" in the preservation ordinance may be similar to "undue
hardship" as used by zoning. Minnesota statutes permits municipalities to grant variances to a
zoning ordinance where strict enforcement would cause "undue hardship".
Generally undue hardship means:
1) the property cannot be put to reasonable use if used under the conditions allowed by the zoning
ordinance; A "reasonable use" is a critical factor. Economic impact has been measured in such
situations by looking at the owner's ability to carry out the traditional use of the property... Thus
for example, it may be difficult to establish economic hardship in situations where a house may
continue to serve as a personal residence. (16 P LR 1133)
2) the plight of the landowner is due to circumstances unique to the property not created by the
landowner; if an individual is allowed to create his own hardship constituting an exception to the
ordinance, every other person subject to the ordinance should do likewise, thus frustrating the
general purpose of enforcing uniformity through zoning. (Roseville vs. Rekuski)
3) granting the variance will not alter the essential character of the locality. A variance if granted
must still observe the intent and purpose of the ordinance.
Economic considerations alone do not constitute an undue hardship if reasonable use for the
property exists under the terms of the zoning ordinance. (Zoning) variances may be granted only
where the property, not the person, is subjected to hardship. (W &P 105) The fact that the
property may be worth more with a variance is not sufficient (NW Digest) Hardship must be
substantial and of compellingforce. not merely for reasons of convenience or profit. (NWD).
2. Defining hardship by cost or value: StatT is still looking for an HPC which uses a financial
formula to define hardship. St. Paul considered several approaches, but came to the conclusion
that they would not eliminate claims of unfairness because there are so many variables.
One approach would be to consider the difference in cost between rehab options as a
percentage of the market value of the property. No matter where the percentage was set it would
be considered arbitrary by those who did not make the cut. If you say 20%, an owner with a
difference of 19.5% would be aggrieved.
Another approach would be to consider the atTect of the different options on the value of
the property if sold. Single family versus investment property would have to be considered. Time
of sale would be a factor. The location of a property inside or outside a district would be a factor.
Finally there will always be a difference of opinion on what level of improvements is reasonable.
Weare still looking and waiting for some replies. If a working example is found the HPC
will consider it.
B. Preservation Commission's position:
1. Precedent: IfHPC decisions are set aside on the grounds that higher cost is an economic
hardship, the permit review powers of the commission would no longer be enforceable. The HPC
fears that the public purpose and intent of the preservation ordinance would be lost because this
interpretation of economic hardship, however well-intentioned, would repeatedly be used by
owners wanting relief from the ordinance. The owners can secure quotes for a level of work
costing more than the level they prefer. Whether the higher level of work is necessary or whether
there are more reasonable ways of doing the work is not clear without a signficant investment of
city statTtime and could still be argued. Nor does the owner have to commit to make the higher
level of investment.
2. Recommendation: The HPC asks that the City Council not allow a permit for vinyl siding at
314 W Second. The findings provided for the former consideration of the case still apply and are
attached.
C. Financial Assistance
Owners that qualify as a low and moderate income household may be able to obtain a 3% or
deferred rehabilitation loan through Dakota County HRA's owner-occupied rehabilitation loan
program. If they also have an apartment in the building, they may qualifY for the rental
rehabilitation loan program.
If they do not qualify for that program, the Hastings HRA will assist the owners with a loan for a
portion of cost, provided that financing through a conventional lending institution is not available,
and that the work has HPC approval.
May 28, 1998
TO: The Honorable Mayor and Council
FR: John Grossman for the Heritage Preservation Commission
RE: Owner's appeal ofHPC's permit denial for residing 314 W. Second St.
BACKGROUND: See attached memos dated May 4 and May 14, 1998. At the meeting of May
18, the City Council, at the request of the owners, Angela Wilcox and Joe Melson, tabled a
motion to concur with the HPC, so the owners could secure more than one quote for painting the
house.
HPC POSITION: The HPC asks that the City Council concur with the denial of the building
permit based on these findings:
a. Siding with vinyl is not consistent with the objectives of the preservation ordinance and
designation of historic districts in that the proposed alteration will "adversely impair the
significance or character of the Heritage Preservation Site" The historic character of a building is
largely established by the building style and materials, both of which will be concealed by siding.
(Sect. 2.18, Subd. 6. Review of Permits, E. 1. Criteria, City Code)
b. The proposed alteration is not consistent with the Secretary ofInterior's Standards for
Rehabilitation of National Register properties adopted by reference in the ordinance: "The Historic
character of a property shall be retained and preserved. The removal of historic materials or
alteration offeatures and spaces that characterize a property shall be avoided." Subd. 6. E. 1. (t).
c. The proposed alteration is not consistent with the HPC guidelines for historic residential
districts: "Buildings originally clad in wooden siding should not be resurfaced with brick...or vinyl
or aluminum siding."
LEAD-BASED PAINT: The State Department of Health provides a fact sheet of safe practices
for scraping and painting older homes for the guidance of owners and contractors. Jon
Springsted, Environmental Specialist, Dakota County Environmental Management, will attend the
meeting to clarify the issue.
NOTIFICATION: The HPC is working with the City Attorney to record historic designation on
the title of all affected properties so that prospective owners will be advised to check with the
City concerning possible changes to the property.
1. Remediation is not required except in cases of lead-poisening. Remediation is total removal
of the lead-based paint. Remediation is not required in lieu of normal maintenance. You can
VII-1 &
VIII-B-2
To:
From:
City Council
Matthew Weiland, Zoning Administrator
Public HearinglFinal Reading (Zoning Text
Amendment -C-3 Special Uses)
June 30, 1998
M'EM02{
.9L9{VCU9v{
Subje
ct:
Date:
Background
The current C-3 Community Regional Commerce zoning district allows
residential dwellings above the first floor. The proposed amendment is to
allow residential dwellings to be allowed on the first floor by special use
permit, provided they are accessory to a comrnercial use. The dwelling unit
would have to be located in the rear of the building and would be required to
have a separate outside entrance. This a creative land use tool that would
allow for more possibilities of affordable and handicap accessible housing in
the downtown. First floor dwelling units accessory to a commercial use are
already a permitted use in the C-1 Neighborhood Commerce zoning district.
Planning Commission recommended approval of this zoning
ordinance amendment at their June 8th,1998 meeting.
City Council approved the first reading of this ordinance at their
June 15t\ 1998.
Recommendation
Motion to approve the following ordinance amending
Chapter 10 Section 10.20 C-3 Community Regional Commerce
SURD. 3. Uses by Special Permit
ORDINANCE NO.
, SECOND SERIES
AN ORDINANCE OF THE CITY OF HASTINGS, MINNESOTA AMENDING CHAPTER
10.0 OF THE HASTINGS CITY CODE HAVING TO DO WITH:
Section 10.20 C-3 Community Regional Commerce
BE IT ORDAINED by the City Council of the City of Hastings as follows:
Section 10.20 C-3 Community Regional Commerce Chapter 10 of the Hastings City
code is amended by adding following text:
Section 10.20 C-3 Community Regional Commerce
SUBD. 3. Uses by Special Permit. Is amended to read:
C. Residential dwellings on the first floor level provided the dwelling is accessory to a
commercial use, less than 50% of the first level floor area and is located in the rear of
the building with a separate outside entrance.
SECTION 10.26. VIOLATION A MISDEMEANOR. Every person violates a section,
subdivision, paragraph or provision of this Chapter when he performs an act thereby prohibited
or declared unlawful, or fails to act when such failure is thereby prohibited or declared
unlawful, and upon conviction thereof, shall be punished as for a misdemeanor except as
otherwise stated in specific provisions hereof.
PASSED AND ADOPTED by the Hastings City Council on this 6th day of July 1998.
Attest:
Joyce Pruitt, City Clerk
Mike Werner, Mayor
VII~2 & VIII-B-J
To:
From:
Subje
ct:
Date:
City Council
Matthew Weiland, Zoning Administrator
Public Hearing/Final Reading (Zoning Text
Amendment -0-1 General Office Special Uses)
June 30, 1998
M~9Vf02(
YL9{f})CUM
Background
The current 0-1 General Office zoning district allows medical offices, but
does not allow for small animal clinics. The proposed amendment would
allow small animal clinics in the 0-1 General Office District by special use
permit. These small animal clinics would exclude establishments with
outside runs and non-patient overnight boarding. These small animal clinics
are a medical use and are usually set up much like a standard medical office.
They can be an appropriate use in the office district. Small animal clinics
are currently allowed in the C-l, C-3, and C-4 districts.
Planning Commission recommended approval of this zoning
ordinance amendment at their June 8th,1998 meeting.
City Council approved the first reading of this ordinance at their
June 15t\ 1998.
Recommendation
Motion to approve the following ordinance amending
Chapter 10 Section 10.20 0-1 General Office District
SUBD. 3. Uses by Special Permit
ORDINANCE NO.
, SECOND SERIES
AN ORDINANCE OF THE CITY OF HASTINGS, MINNESOTA AMENDING CHAPTER
10.0 OF THE HASTINGS CITY CODE HAVING TO DO WITH:
Section 10.220-1 General Office
BE IT ORDAINED by the City Council of the City of Hastings as follows:
Section 10.220-1 General Office Chapter 10 of the Hastings City code is amended by
adding following text:
Section 10.22 0-1 General Office
SUBD. 3. Uses by Special Permit. Is amended to read:
C. Small animal clinics, excluding establishments with outside runs and non-patient
overnight stays.
SECTION 10.26. VIOLATION A MISDEMEANOR. Every person violates a section,
subdivision, paragraph or provision of this Chapter when he performs an act thereby prohibited
or declared unlawful, or fails to act when such failure is thereby prohibited or declared
unlawful, and upon conviction thereof, shall be punished as for a misdemeanor except as
otherwise stated in specific provisions hereof.
PASSED AND ADOPTED by the Hastings City Council on this 6th day of July 1998.
Attest:
Joyce Pruitt, City Clerk
Mike Werner, Mayor
1
V11-3 &
VIII-B-4
Memo
To:
From:
Date:
Subject:
Mayor Werner & City Council
Michael Wozniak, AICP, Community Development Director
July 1, 1998
Public Hearing: 2Dd/Final Reading - Rezone - Summit Point
cc: Todd Siewert, Dan Tilson & Harold Featherstone
Todd Siewert on behalf of Siewert Construction has applied to have the following legally
described property rezoned from the AG (Agriculture) District to the R-3 PRD (Planned
Residential Development) District:
The following described parcel of land, lying and being in the City of Hastings, the County of
Dakota, and the State of Minnesota to wit:
The east 660 feet of the North half (N Y2) of the Northwest quarter (NW 1/4) of Section
Twenty-nine (29), Township One hundred fifteen (115), Range Seventeen (17),
according to the Government Survey thereof.
Containing 20.0 acres more or less.
Mr. Siewert is also seeking City approval of a preliminary/final plat for a residential subdivision
to include 72 townhomes (see separate agenda item).
Background Information:
Siewert Construction has proposed a 72 unit townhome development on @ 17 acres of property
situated between West Fourth Street and Featherstone Road, north of the Dakota County
Government Center (see Site Location Map). The applicant has entered into a purchase
agreement with Harold Featherstone to acquire this property. Harold owns approximately 20
acres of property. At this time he will retain a 3 acre site where his home is situated. Todd
Siewert has indicated that it is the intent of Siewert Construction to acquire the Featherstone
home site, at such time as Harold or his estate are will to selL For this reason, staff has
requested that the applicant illustrate how the additional 3 acres could be developed to ensure
rational street & lot layout of future development (see preliminary plat memo).
1. Current Comprehensive Plan Classification: The subject property is currently classified
U-II (Urban Residential) on the City's Year 2000 - Proposed Land Use Map and is
situated within the Municipal Urban Service Area (MUSA). The V-II plan classification
is intended for residential development at 3-8 units per acre. The proposed "R-3 PRD
Zoning and proposed townhome development are consistent with the intent of the current
comprehensive plan classification. The proposed Summit Point subdivision would result
in a residential density of 4.18 units/acre.
2. Current Zoning Classification: The property is currently zoned AG (Agriculture) and is
in agricultural use.
3. Proposed Zoning Classification: The R-3 PRD District is intended for attached housing
such as the proposed Summit Point Subdivision. The R-3 District establishes a density \
standard of 5,000 sq. ft. per residential unit. The proposed subdivision provides more
than 10,000 sq. ft. of lot area per residential unit.
Planning Commission recommendation:
Approval of an ordinance rezoning the following legally describe property proposed to be platted
as Summit Point from AG Agriculture to R-3 PRD:
The east 660 feet of the North half (N Y2) of the Northwest quarter (NW 1/4) of Section
Twenty-nine (29), Township One hundred fifteen (115), Range Seventeen (17),
according to the Government Survey thereof.
Containing 20.0 acres more or less.
Council approved the I't Reading of this Rezone at its June 15, 1998 - meeting.
Requested Action:
Approval of 2OO/Final Reading of an ordinance rezoning the following legally describe
property proposed to be platted as Summit Point from AG Agriculture to R-3 PRD:
The east 660 feet of the North half (N 1/2) of the Northwest quarter (NW 1/4) of
Section Twenty-nine (29), Township One hundred fifteen (115), Range Seventeen
(17), according to the Government Survey thereof.
Containing 20.0 acres more or less.
ORDINANCE NO.
, SECOND SERIES
AN ORDINANCE OF THE CITY OF HASTINGS, MINNESOTA AMENDING SECTION
10.01, SUBDIVISION 1 OF THE CITY CODE HAVING TO DO WITH:
OFFICIAL ZONING MAP
BE IT ORDAINED by the City Council of the City of Hastings as follows:
Subdivision 1. The following described properties are hereby zoned from AG Agriculture to R-3
Planned Residential Development.
The following described parcel of land, lying and being in the City of Hastings, the County of
Dakota, and the State of Minnesota to wit:
The east 660 feet of the North half (N Y2) of the Northwest quarter (NW 1/4) of Section
Twenty-nine (29), Township One hundred fifteen (115), Range Seventeen (17),
according to the Government Survey thereof.
Containing 20.0 acres more or less.
ADOPTED BY THE CITY COUNCIL THIS 6TH DAY OF JULY, 1998.
Michael D. Werner, Mayor
ATTEST:
Joyce P. Hottinger, City Clerk
YIII-B-5
Memo
To:
From:
Date:
Subject:
Mayor Werner & City Council
Michael Wozniak, AICP, Community Development Director
July 1, 1998
Summit Point - Preliminary Plat
cc: Todd Siewert, Dan Tilson & Harold Featherstone
This item was tabled at the June 15, Council Meeting and referred to the Planning
Committee of Council. The Applicant had submitted two letters to the City taking
exception to a number of the staff recommendations.
Included with this memo are copies of the following:
. Copy of Staff Memo for this item dated June 10, 1998
. Copies of the following letters:
1. Letter to Mayor and Council from Todd Siewert, Siewert Constrution
(dated June 10, 1998)
2. Letter to Mayor and Council from Dan Tilson (dated June 15, 1998)
. Drawing package which includes the following:
1. Concept plan for Alternatives of Summit Point; and
2. Preliminary Utility and Preliminary Staging Plan of Summit Point (revised)
. Memo from Public Works Director.
Planning Committee recommendations:
The Planning Committee met on June 23, to discuss issues associated with the Summit Point
Preliminary Plat. Planning Committee members Moratzska, Simacek and Johnson were present.
Todd Siewert, Paul Siewert and Dan Tilson also attended the meeting. Staff members Tom
Montgomery, Mike Wozniak and Matt Weiland were present to advise the Committee.
Choice of Development Alternative: The Committee discussed the merits of the three proposed
design alternatives (see drawing of Alternatives for Summit Point). The Committee
recommended on a 2 to 1 (Simacek opposed) to recommend that Council require the preliminary
plat to be modified to conform with Alternative 3.
Featherstone Road Right-of-Way/Storm Sewer Outlet: The Committee unanimously
recommended that as a condition of approval that the applicant be required either to acquire an
easement on the north side of Featherstone Road for the required stormwater outfall or that the
applicant modify the preliminary plat to plat an additional twenty feet of right-of-way along the
south side of Featherstone Road.
Street Names: The applicant agreed modify street names per staff recommendation.
Grading: The applicant agreed to modify the subdivision grading plan per staff
recommendations.
Storm Sewer in Featherstone Road: The Planning Committee unanimously concurred with the
staff recommendation that storm sewer on Featherstone Road should be sized and extended to
drain the area to the west. Approximately 1,200 ft. of Featherstone Road will drain east to the
storm sewer outlet at the ravine. The drainage area should include an area 200 ft. south and
parallel to Featherstone Road.
Park Dedication: The Committee considered arguements made by the applicant that cash
dedication requirements should be reduced for attached housing units. The Committee
unanimously agreed that cash in lieu of land should be paid at the same rate as single family
detached homes would pay. However, the Committee was receptive to allowing park dedication
fees to be paid at the time of building permit issuance for each unit.
Phasing of development of Summit Point: As a means of addressing the applicant's concerns
regarding having to design, construct and bear 100% of the cost of improvements to
Featherstone Road, the Planning Committee discussed the option of allowing a portion of the
development to proceed with access only to 4th Street. The intent would be to allow
development of the northerly portion of the site to be deferred until Featherstone Road is
constructed as a City project. It was assumed that if that were to happen that the property would
be subject to assessment for costs associated with improvements to Featherstone Road according
current City policy. The Planning Committee was unanimously receptive to the idea of phasing
development of Summit Point, however, the Committee directed staff to evaluate this concept
and make further recommendations to Council.
Planning Committee Recommendation:
. Approval of the Summit Point PreliminarylFinal Plat subject to the following
conditions:
1. Rezoning of the subject property from Agriculture to R-3 PRD.
2. That the Preliminary Plat be designed according to Concepts for Sununit
Point - Alternative 3.
3. That the preliminary plat grading plan must be modified to redirect runoff
away from abutting properties.
4. The applicant be required to identify drainage and utility easements as
recommended by Public Works Director Montgomery on the final plat.
5. That the Developer shall comply with DCSWCD recommendations.
6. That the Developer shall pay cash in lieu of land to meet park dedication
requirements at the rate which has been established by the City Council at
the time of final plat approval. The per residential unit cash in lieu of land
requirement may be paid at the time of building permit issuance for each
residential unit.
7. That proposed street names be changed prior to final platting to avoid
confusion between Summit Point Drive and Summit Point Lane.
8. That the applicant shall pay Interceptor Sewer Fees as established by City
Council at the time of final plat approval prior to City release of final plat
hardshells.
9. That the Developer shall obtain Site Plan approval from the City prior to
issuance of any building permits.
10. That the developer shall construct a temporary 20 ft. wide gravel drive as
part of Phase One, connecting to Featherstone Road.
11. That the Developer shall be required to complete the water main loop out to
Featherstone Road as soon as the water main in Featherstone Road has been
installed.
12. Platting of the right-of-way for the proposed Summit Point Lane through
Phase II as part of the Phase I - final plat.
13. Platting of an additional 20 ft. of right-of-way along the subject property's
660 feet of frontage on Featherstone Road to permit the construction of a
storm water outfall in the Oakwood Cemetery Ravine.
14. That reference shall be made in the Development Agreement that the
Developer must provide evidence to the City that common areas including
the proposed cul.de-sac island and ponding areas will be maintained by a
homeowner's association prior to issuance of any building permits for
residential construction.
15. That the Developer shall enter into a Development Agreement with the City
to memorialize conditions of preliminary plat approval and that the
executed Agreement shall be recorded against the subject property prior to
issuance of any grading and/or building permits.
MEMO
To:
From:
Subject:
Date:
Mike Wozniak
Tom Montgomery
Summit Point Addition Phasing Plan Review
July 1, 1998
I have reviewed the proposed Summit Point phasing plan and have the following comments;
1. Emergency Access
Phase One will create a development with only one access, approximately 900
from the furthest units. A temporary 20 ft wide gravel drive should be constructed as
part of Phase One, connecting to Featherstone Road.
2. Water Connections
There are fifty units proposed in Phase One serviced by one dead end water main.
If a water main break occurs, all fifty units will be without water. The water main loop
out to Featherstone Road should be completed as soon as the water main in Featherstone
Road has been installed.
3. Platting Right of Way
The right of way for the Summit Point Lane connection to Featherstone Road
should be platted as part of Phase One. As part of the Featherstone Road improvements,
or in coordination with the Featherstone Road improvements, the Summit Point Lane
street and utility improvements should be completed. If the developer wishes to
construct these improvements privately after the Featherstone Road improvements have
been completed, a limit on the number of units that may be built in Phase One prior to
completion of the Featherstone Road connection should be imposed.
The Phase One plat should also include an additional 20 ft. of right of way for
Featherstone Road to pennit the construction of the storm water outfall into the
Oakwood Cemetery ravine. If an easement is obtained from the cemetery negating the
need for this additional Featherstone Road right of way, the right of way could be
vacated as part of the Phase Two platting.
C:\My Documents\WPDOCS\DEVELOP\SUmpoinl.WPD
Siewert Construction Co., Inc.
910 MAIN STREET. SUITE 201
308 VERMILLION STREET
RED WING. MINNESOTA 55066
HASTINGS. MINNESOTA 55033
388-4711
437-5335
June 10, 1998
City of Hastings
E. 4th St.
Hastings MN 55033
RE: Summit Point Townhouse Plat
Dear tv1ayor fv1ikc 'Nerncr and C011ilC:: i1H:mbers;
This is in response to the memo received from Michael Wozniak regarding the II conditions (enclosed) of
the Summit Point plat recommended by staff for approval. Siewert Construction along with the city have
discussed the issues pertaining to the plat however do not necessarily agree with all their recommendation.
The following is an item by item response to each condition.
Regarding condition I.
The city staff is in favor of alternate 3 eliminating 2 cul-de-sacs. With the uncertainty of
the remaining 3 acres of land, this could be detrimental to the city with a dead end street
with no future of the street ever being extended. Also the current landowner of the 3
acres is adamant on the preservation of the existing oak trees. As per the
recommendation of the planning commission we also prefer alternate I.
Regarding condition 2.
The recommendation of the Public Works director prior to final plat will be reviewed by
Siewert Construction at the time available and commented on at that time.
Regarding condition 3.
The 660' of Featherstone Road to be designed and 100% paid for by Siewert
Construction is completely unfair. According to the superintendent Wayne Haugen, the
city has indicated to him that Featherstone Rd. will need to be extended upon completion
ofthe new school, which the school district would need to pay for. This was indicated to
him for purpose of establishing the totnl cost necessar/ for the referendum. With that
infornlation we feel that Featherstone Rd. should be an issue between the city and the
School not Siewert Construction. However, in all fairness, the area in which the land
owned by Siewert that fronts Featherstone Rd., approx. 330', could be assessed to
Siewel1 at the time the improvements are complete. The assessments to consist of the
cost of curb, gutter and blacktop only.
Regarding condition 4.
This may be difficult, according to our engineer, because of the extreme elevation
difference. We will commit and ensure that no increase in storm water runoff than what
currently exist onto this propel1y will occur.
Regarding condition 5.
No concerns with this condition.
Regarding condition 6.
No concerns with this condition.
Siewert Construction Co., Inc.
Page L coot.
910 MAIN STREET. SUITE 201
308 VERMilLION STREET
RED WING. MINNESOTA 55066
HASTINGS. MINNESOTA 55033
388-4711
437-5335
Regarding condition 7.
The park land dedication currently is 13% of the total platted land which in this case
would be 2.21 acres of park. Paying the city $60,350.00 in lieu of park is $27,307.69 per acre for the land.
This amount, by any standard, is extremely high. Townhouse developments should be $850.00 per two
units oftownhomes to be consistent with the single-family developments. This development targets the
empty nester and it seems that they get taken advantage of all to often. This is just another cost that will be
passed directly to the townhouse buyer.
Regarding condition 8.
No concerns with this condition.
Regarding condition 9.
No concerns with this condition.
Regarding condition 10.
No concerns with this condition.
Regarding condition II.
No concerns subject to the above mentioned items.
Additional items pertaining to the plat that the city required that Siewert Construction feel are unnecessary:
I. The ponding basin on the North side of the plat should not be a requirement due to the fact that
Featherstone Rd improvements should adequately service this small portion of the plats stonn
water run off. Further this land was previously assessed for the ponding basin that was put in off
of Pleasant. The ponding basins are extremely costly due to the fact the land is entirely on
limestone rock. In addition the 3-unit building facing WA1h St. should be moved to the area where
the north ponding basin currently is.
2. The improvements on Featherstone Rd. to be done by the City of Hastings not through
Siewert Construction.
I appreciate your time reviewing these conditions and look forward to the meeting on Monday, June 15. If
you have any questions for me prior to the meeting please call.
Sincerely I /"
/ , f;t
-J;{~'0J' "
Todd Siewert
Siewert Construction Co., Inc.
05/15/1998 15:49
5124554948
~)ESTVIEW PARK TILSEN
PAGE 02
Daniel J. Tilsen
PtA"'l9o ~ Engi1eerilg,
and Computer Aided Design Support Services
1653 South Victoria Road
Mendota Heights, MN 55118
June 15,1998
City of Hastings
Dear MayO(' Mike Werner and Coundl Members:
This is in response to the memo rece1ved from Tom Montgomery to Mike Wozniak dated June 10" 1998, regarding
Summit Point preliminary plat
1. Concept Plan for Future Development of Featherstone Homestead
We agree with the Planning commission recommendation of Mamate No. 1 for the following reasons.
8. Sieo/wert Construction has a first right of ~I opliQn on the hoolestead not control of tho future plans for the
homestead. This may result that If alternatives 2 or 3 are chosen the tempoolry stub street may be a long telTTl
condition or even a pelTTlanent configuration.
b. Mr. Featherstone has indicated he wants to make sure when and If the homestead Is developed the trees will be
saved.
c. The Planning Commission Indicated a trade off cul-de-sacs for lower density was a posI1lve direction.
2. F..t~one Road Right of Way , Stonn Sewer OUtlet
We feel It Is an unreasonable to require an additional 20 ft. of right of way for the following reasons.
a. The stolTTl water discharge from the subject project. has been designed with pondlng and does not Increase the rate
of runoff that currently exists, Therefore, the Increased peak flow Is a result of land use changes and the
Featherstone Road improvements to the west of our property. The result of this Is that additional room to construct
additional stOITTl sewer energy dissipation is required. We feel that this is not our nlSPOnslbility.
b. The ravine north of the road is not able to be developed and Is the best locatfon to lICCOmmodate any energy
dissipation and erosion control measUI9S required.
c. As an alternate. we could alXlulre an easement, however, this Is a hardship because we do not have the righl of
condemnation if the property owner Is unwilling to give an easement.
d. Additional room for stOITTl sewer energy dissipation Is required with or without this project.
e. The city has the option to a~uire an easement if necessary.
3. street Names
a. We feel that the roads are In dose proxlmlty, IlttIa confusion llctually Illdsts. In this case you wtll be able nnd Summit
Point Drive and Summit Point Lane In the same general location. This is no more confusing than most of the
curvilinear designs that exist throughout the city.
/ I~-""".L)
. 06/15/1998 15: 49
6124554948
WESTVIEW PARK TILSEN
PAGE 03
8f151V8
4. storm Drainage
a. If necessary. channeling drainage swales will be extended to assure that no more drainage flows onto adjacent
properties than what currently exists.
b. The over-sizing and extension of Stann Sewer on Featherstone Road Is for the benefit of adjacent propertIes. this
would be required with or with(lUt this project and should be the responsibility of the city. We have already shown the
extension and over-sizillll of the stann sewer to the southwest corner serving the school property.
c. Preliminary Calculations indicate that the extension of the storm sewer to the Intersection of Summit Point
Dl1veJl.ane may be unnecessary since that is a high point and a drainage divide. We are committed to wo~ closely
with the city engineering staff during the final design ~!jn oRler to assure good perfonnance and high quality
englneerlng standards.
5. san~ sewer and W..... ~n
a. Sanitary sewer extension to the west at minimum grade along Featherstone Road is for the beneftt of adjacent
properties outside the city limits and would be required with or without this project. ThIs Is a hardship beaI\J58 we do
not have e way of recovering any cost for thi$ walk. However. if the city were to choose to construct this as 1'1 city
project, some of the cost could be recovered when connections are made.
b. The Featherstone home will be connected to both the Sf!Ntef and water as part of this project.
c. The water main along Feathel'Stone Roac:I Is to be 10 Inch diameter. we have no problem with this requirement.
d. A 10 foot wide path at that location Is a liability for the city and would be lnappropllete becIluse the grade Is too steep
causlng a hazard. The sanitary sewer manholes are lIOCllSSible from the streets and the one stonn sewer manhole
near the pond should require very little mainteoance because It Is not an Inlel.
e. ... 8tnIet Set Backs
a. The SetbaCk on these units Is shown at 35 feet 8$ requested.
b. We have !eCOnSIdered the WIsdom of fronting units on 4" street and have revised and redesigned the layout In this
al'8a. The revised layout does not change the number of units and we believe that thl$ 15 a minor change as far as a
planning issue. We beHeve thi$ Is a substantlallfT1Pl'OVement and ask the clty to approve the I'tlVlsed layout.
Sincerely, \-~~") " n '" i Ii
<\. ~ C'1---.(I{.J ~
Daniel J. TIlsen
00. Todd SIeWert
2
VIII-B-7
Memo
To:
From:
Date:
Subject:
Mayor WeIDer & City Council
Michael Wozniak, AICP, Community Development Director
June 10, 1998
1 SI Reading/Schedule Public Hearing for July 6, 1998 - Rezone & Preliminary \
Plat - Summit Point
Todd Siewert on behalf of Siewert Construction has applied to have the following legally
described property rezoned from the AG (Agriculture) District to the R-3 PRD (planned
Residential Development) District:
The following described parcel ofland, lying and being in the City of Hastings, the County of
Dakota, and the State of Minnesota to wit:
The east 660 feet of the North half(N Y2) of the Northwest quarter (NW 1/4) of Section
Twenty-nine (29), Township One hundred fifteen (115), Range Seventeen (17), according
to the Government Survey thereof
Containing 20.0 acres more or less.
Mr. Siewert is also seeking City approval of a preliminary/final plat for a residential subdivision to
include 71 townhomes.
Included with this memo are copies of the following:
. Drawing package which includes the following:
1. Concept plan Alternative of Summit Point; and
2. Preliminary Plat of Summit Point; and
3. Preliminary Grading Plan of Summit Point; and
4. Preliminary Utility Plan of Summit Point.
. Land Use Application Form.
· Recommendation of Dakota County Soil & Water Conservation District regarding
soil erosion & sediment control measures.
. Site Location Map.
. Memo from Public Works Director.
. Ordinance for Rezone.
Back~round Information:
Siewert Construction has proposed a 71 unit townhome development on @17 acres of property
situated between West Fourth Street and Featherstone Road, north of the Dakota County
Government Center (see Site Location Map). The applicant has entered into a purchase
agreement with Harold Featherstone to acquire this property. Harold owns approximately 20
acres of property. At this time he will retain a 3 acre site where his home is situated. Todd
Siewert has indicated that it is the intent of Siewert Construction to acquire the Featherstone
home site, at such time as Harold or his estate are will to sell. Fort his reason, staff has requested \
that the applicant illustrate how the additional 3 acres could be developed to ensure rational street
& lot layout of future development.
· Current Comorehensive Plan Classification: The subject property is currently classified U-
II (Urban Residential) on the City's Year 2000 - Proposed Land Use Map and is situated
within the Municipal Urban Service Area (MUSA). The U-II plan classification is
intended for residential development at 3-8 units per acre. The proposed "R-3 PRD
Zoning and proposed townhome development are consistent with the intent of the current
comprehensive plan classification. The proposed Summit Point subdivision would result
in a residential density of 4.18 units/acre.
· Current Zoning Classification: The property is currently zoned AG (Agriculture) and is in
agricultural use.
· Prooosed Zoning Classification: The R-3 PRD District is intended for attached housing
such as the proposed Summit Point Subdivision. The R-3 District establishes a density
standard of 5,000 sq. ft. per residential unit. The proposed subdivision provides more
than 10,000 sq. ft. oflot area per residential unit.
· Subdivision Ordinance Requirements: The submittal provided for the Summit Point
Subdivision meets subdivision ordinance requirements for a preliminary plat submittal.
The applicant has not provided a final plat in the form required for City signatures,
however, this may be accomplished upon submittal of plat hardshells for City
signatures.
· Infrastructure: Development of Summit Point would involve construction of two new City
streets and improvement ofa 660' stretch of Featherstone Road (currently a gravel rural-
section road). Three alternatives for development of the site have been offered by Siewert
Construction (see Concept Plan Alternatives of Summit Point). Staff is recommending
that the Planning Commission and Council require that the proposed Summit Point
Preliminary/Final Plat be modified according to "Alternative 3" Doing this would
limit the number of cul-de-sacs to one. Alternative 3 will better distribute internal
traffic through the subdivision and will reduce street maintenance difficulty and cost. It
should be noted that the Planning Commission has recommended approval of the
preliminary plat designed according to Alternative 1. Public Works Director
Montgomery's memo further address this issue.
It is anticipated that the Developer will design, finance and construct required public
improvements privately. An issue that must be addressed is that only the south half of the
Featherstone Road Right-of-Way is situated within the City limits. Because the City
does not have the ability to assess costs associated with the design and construction
of that 660' stretch of Featherstone Road to properties situated outside the City
limits it will be necessary to require as part of this plat approval that the applicant
pay 100% of the cost of this work. This should be memorialized in a development
agreement between the Developer and City which should be recorded against the
subject property.
. Site Grading & Storm Water Management: (See Tom's memo)
The preliminary plat does not clearly identify drainage and utility easements. A minimum
of 10 foot wide drainage & utility easement must be provide along street right-of-ways
and around the perimeter of the property. Easements must be provide over the proposed
ponding areas. It is recommended that the applicant be required identify drainage
and utility easement as recommended by Public Works Director Montgomery on the
final plat.
The grading plan has been reviewed by Dakota County Soil and Water Conservation
District (DCSWCD) and recommendations provided by DCSWCD have been included
with this memo. It is recommended that compliance with DCSWCD
recommendations be required as a condition of preliminary plat approval.
· Public Land Dedication/Sidewalk Trails: The Natural Resources and Recreation
Commission has recommended that the City require payment of cash-in-1ieu of land to
meet park dedication requirements. At the current rate of $850/unit, a cash dedication
requirement would result in a requirement of $60,350, assuming 71 units
(Alternative 1) or $61,200 for 72 units (Alternative 3). Based on direction from City
staff the applicant has proposed constructing a five foot sidewalk along the north side of
Featherstone Road and a 8' bituminous trail along the north side of 4th Street. Public
Works Director Montgomery has also proposed that a 10' wide bituminous maintenance
trail should be required form the Summit Point Lane cul-de-sac connecting to 4th Street
(see Tom's memo).
· Interceptor Sewer Fee: Per City policy a condition of this plat approval should be
that the applicant must pay a $290/unit - Interceptor Sewer Fee - which would total
$20,590 for the proposed 71 units (Alternative 1) or $20,880 for 72 units (Alternative
3).
· Site Plan Review: A requirement of the Zoning Ordinance is that all attached housing with
more than two units attached (duplex or twinhome) shall be subject to site plan review.
During site plan review the Planning Commission and Council review proposed
landscaping and the architecture of the proposed structures. Approval of the Summit
Point Preliminary/Final Plat should be conditioned on Site Plan approval prior to
issuance of any building permits. Reference should be made in the Development
Agreement that Developer must provide evidence to the City that common areas
including the proposed cul-de-sac island and ponding areas will be maintained by a
homeowner's association prior to issuance of any building permits for residential
construction.
Summary:
In my opinion the proposed Summit Point Townhome Development represents a logical use that
will match up well with surrounding properties upon development. Because of numerous issues
associated with a Development Agreement should be required to memorialize conditions of
preliminary/final plat approval.
Planning Commission recommendations:
· Recommendation of approval of an ordinance rezoning the following legally describe
property proposed to be platted as Summit Point from AG Agriculture to R-3 PRD:
The east 660 feet ofthe North half(N Yz) of the Northwest quarter (NW 114) of
Section Twenty-nine (29), Township One hundred fifteen (US), Range Seventeen
(17), according to the Government Survey thereof.
Containing 20.0 acres more or less.
· Recommendation of approval of the Summit Point Preliminary/Final Plat subject to
the following conditions:
1. Rezoning of the subject property from Agriculture to R-3 PRD.
2. That the Preliminary Plat be designed according to Concepts for Summit
Point - Alternative 1.
3. That the Summit Point Preliminary Plat be modified to incorporate
recommendations of the Public Works Director outlined in his June 10, 1998
memorandum (Planning File 98-29).
4. That the Developer shall agree to design and construct of a 660' stretch of
Featherstone Road which abuts the subject property in conformance with
City standards and that the applicant agrees to pay 100% of the cost of this
work.
5. That the preliminary plat grading plan must be modified to redirect runoff
away from abutting properties.
6. The applicant be required to identify drainage and utility easements as
recommended by Public Works Director Montgomery on the final plat.
7. That the Developer shall comply with DCSWCD recommendations.
8. That the Developer shall pay cash in lieu of land to meet park dedication
requirements at the current rate of $850/unit prior to the City release of final
plat hardshells.
9. That the applicant shall pay a $290/unit - Interceptor Sewer Fee prior to City
release of final plat hardshells.
10. That the Developer shall obtain Site Plan approval from the City prior to
issuance of any building permits.
n. That reference shall be made in the Development Agreement that the
Developer must provide evidence to the City that common areas including
the proposed cul-de-sac island and ponding areas will be maintained by a
homeowner's association prior to issuance of any building permits for
residential construction.
12. That the Developer shall enter into a Development Agreement with the City
to memorialize conditions of preliminary plat approval and that the executed
Agreement shall be recorded against the subject property prior to issuance of
any grading and/or building permits.
Staff is recommending that City Council modify condition #2 to require that the
Preliminary Plat be modified to conform with Concepts for Summit Point "Alternative 3".
cc: Todd Siewert & Dan Tilson
ORDINANCE NO.
, SECOND SERIES
AN ORDINANCE OF THE CITY OF HASTINGS, MINNESOTA AMENDING SECTION
10.01, SUBDIVISION 1 OF THE CITY CODE HAVING TO DO WITH:
OFFICIAL ZONING MAP
BE IT ORDAINED by the City Council of the City of Hastings as follows:
Subdivision 1. The following described properties are hereby zoned from AG Agriculture to R-3
Planned Residential Development.
The following described parcel ofland, lying and being in the City of Hastings, the County of
Dakota, and the State of Minnesota to wit:
The east 660 feet of the North half(N Ih) of the Northwest quarter (NW 1/4) of Section
Twenty-nine (29), Township One hundred fifteen (115), Range Seventeen (17), according
to the Government Survey thereof
Containing 20.0 acres more or less.
ADOPTED BY THE CITY COUNCn.. THIS 15TH DAY OF JUNE, 1998.
Michael D. Werner, Mayor
ATTEST:
Joyce P. Hottinger, City Clerk
LAND USE APPLICATION
CITY OF HASTINGS
Address of Property Involved: f ~IA i'Yl ~If
7o\0'-}
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Involved:
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Legal Description of Property
Official Use Only
Telephone
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Date Rec'd
Applicant:
Name
File No.
Address
Fee Paid
Rec'd by
Ordinance No.
section:
Owner (If different from Applicant):
Name:
Address:
Telephone:
Request:
Rezone:
K
Special Use:
Camp. Plan Amend:
Subdivision:
site Plan:
Vacation:
Variance:
Other:
Description of Request (include site plan,
applicable) :
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Map symbols consist of numbers or a combination of numbers and a letter. The initial numbers represent the kind of soil. A capital letter following
these numbers indicates the class of slope. Symbols without a slope lener are for nearly level soils or miscellaneous areas. A final number of 2
followlng the slope lener indicates that the soil is eroded.
Symbol
2B
,C
7A
7B
7C
70
3A
3B
12C
27A
1iB
39A
39B
3982
39C
39C2
39D
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41B
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"9B
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31C
31E
94C
98
10CA
100B
100C
106B
106C
I06C!
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109
113
114
129
150B
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1510
155B
155C
155E
173F
176
177A
177B
177C
189
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251D
251E
252
253
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2838
283D
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2858
235C
299:\
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313
317
318
Name
Ostrander loam. I to 6 percent slopes
OstTilnder loam. 6 to 12 percent slopes
Hubbard loamy sand.. 0 to I percent slopes
Hubbard loamy sand.. 1 to 6 percent slopes.
Hubbard loamy sand. 6 to 12 percent slopes
Hubbard loamy sand. 12 to I8 percent slopes
Sparta loamy fine sand, I) to I percent slopes
Sparta loamy fine sand.. I to 6 percent slopes
Emmert very gravelly sandy loam. 3 to 5 percent slopes
Dickinson sandy loam. 0 to 2 percent slopes
Dickinson sandy loam. .2 to 6 percem slopes
Wadena loam. 0 to 2 percent slopes
Wadena loam. 2 to 6 percent slopes
Wadena loam. .2 to 6 percent slopes. eroded
Wadena loam. 6 to 12 percent slopes
Wadena loam. 6 to 12 percent slopes. eroded
Wadena loam. 12 to 18 percent slopes
Estherville sandy loam. 0 at 2 percent slopes
Estherville sandy loam..2 to 6 percent slopes
Salida gravelly coarse sandy loam. 2 to 12 percent slopes
Amigo silt loam. I to 8 percent slopes
Boone ioamy tine sand. 1 to 6 percent slopes
Boone loamy fine sand., 6 to 12 percent slopes
Boone loamy fine sand. 12 to 40 percent slopes
Terrilloam -l to 12 percent slopes
Cola silt loam. occassionallly flooded
Copaston loam 0 to 2 percent slopes
Copaston loam. 2 to 6 percent slopes
Copaston loam. 6 to 12 percent slopes
Lester loam. 2 to 6 percent slopes
Lester loam. 6 to 12 percent slopes
Lester loam 6 to 12 percent slopes, eroded
Lester loam. 12 to t 8 percent slopes. eroded
Cordova silty clay loam
Webster clay loam
G1encoe silty clay loam
Cylinder loam
Spencer silt loam 2 to 6 percent slopes
Burkhardt sandyloam. 6 to 12 percent slopes
Burkhardt sandy toam. 12 to 18 percent slopes
Chetek sandy loam. 3 to 8 percent slopes
Chetelc sandy loam. 3 to IS percent slopes
Chetelc sandy loam. 15 to 25 percent slops
Frontenac loam. 25 to 40 percent slopes
Garwin silty clay loam
Gotham loamy fine sand. 0 to 2 percent slopes
Gotham loamy fine sand.. :z to 6 percent slopes
Gotham laomy fine sand. 6 to 12 percent slopes
Aubumdale silt loam
Joy silt loam. 1 to 5 percent slopes
Kato silty clay loam
Klinger silt loam. 1 to 5 percent slopes
Lawson silt loam
Le Sueur ioam
Kennebec silt loam
Marlean 1aom 12 to 1 8 percent slopes
Marlean loam, 18 to :Z5 percent slopes
Marshan silty clay loam
Maxcreek silty clay loam
Mayer silt loam
Otterholt silt loam. t to 6 percent slopes
Otterholt silt loam. 6 to 15 percent slopes
Plainfield loamy sand. 0 to 2 percent slopes
Plainfield loamy sand. 2 to 6 percent slopes
P1aintield loamy sand. 6 to 18 percent slopes
Port Byron silt loam. 0 to 2 percent slopes
Port Byron silt loam, 2 to 6 percent slopes
Port Byron silt loam. 6 to 12 percent slopes
Rockton loam. 0 (0 :. percent slopes
Rockton loam. .2 to 6 percent slopes
Racklan loam, 6 (0 12 percent slopes
lindstrOm silt loam. I to -+ percent slopes
Spillville loam, 0Cc::Lsslonally tlooded
Oshawa silty clay loam
\1.eyer loam. ;wales
nOB
320C2
3428
342C
342E
342F
344
3778
378
3828
408
409B
409C
411A
411B
411C
414
415A
4158
415C
....9B
4548
~54C
454E
463
465
495
522
539
540
545
611C
6110
61lE
61lF
aSiA
357B
8S8C
360C
361C
86lE
865B
880F
388B
S8SC
8880
389B
389C
8890
895B
89SC
396E
396F
963C2
963D2-
963E2
10\3
1027
1029
1039
1055
:on
1815
1316
1321
1824
lS:5C
IS,7.\
13::B
13:7C
1848B
18948
1895B
18908
IS98f
19029
Tallula silt loam. 2 to 6 percent slopes
Tallula silt loam. 6 to 12 percent slopes. eroded
Kingsley sandy loam. 3 to g percent slopes
Kingsley sandy loam. 8 to 15 percent slopes
Kingsley sandy loam. 15 to 25 percent slopes
Kingsley sandy loam, 25 to 40 percent slopes
Quam silt loam
Merton silt loam, I to 6 percent slopes
~axjield silty clay loam
Blooming silt loam. t to 6 percent slopes
Faxon silty clay loam
Etter tine sandy loam. 1 to 6 percent slopes
Etter tine sandy loam, 6 tol2 percent slopes
Waukegan silt loam, 0 to I percent slopes
Waukegan silt loam. I to 6 percent slopes
Waukegan silt loam. 6 to 12 percent slopes
Hamel silt loam
Kanaranzi loam. 0 to 2 percent slopes
Kanaranzi loam. 2 to 6 percent slopes
Kanaranzi loam. 6 to 12 percent slopes
Crystal Lake silt loam. 1 to 8 percent slopes
Mahtomedi loamy sand. 3 to 8 percent slopes
Mahtomedi loamy sand. g to 15 percent slopes
Mahtomedi loamy sand. 15 to 25 percent slopes
Minneiska loam. occassionally flooded
Kalmarville sandy loam. frequently flooded
Zumbro fine sandy loam
Boots muck
Palms muck
Seelyeville muck
Rondeau mucic
Hawick coarse sandy loam. 6 to 12 percent slopes
Hawick coarse sandy loam. 12 to t8 percent slopes
Hawick loamy sand. 18 to 25 percent slopes
Hawick loamy sand.. 25 to 50 percent slopes
Urban land-Waukegan complex. 0 to I percent slopes
Urban 1and-Waukegan complex. I to 8 percent slopes
Urban land-Chetek complex. 1 to 15 percent slopes
Urban land-Lester complex. 3 to t5 percent slopes
Urban land-Kingsley complex. 3 to 15 percent slopes
Urban land-Kingsley complex. 15 to 25 percent slopes
Urban land-Hubbard cornIex.. 0 to 6 percent slopes
Brodale~Rock outcrop complex. 18 to 45 percent slopes
Kingsley-Lester complex, 2 to 6 percent slopes
Kingsley-Lester complex. 6 to 12 percent slopes
Kingsley-Lester complex, 12 to 18 percemslopes
Wadena-Hawiclc complex.:2 to 6 percent slopes
Wadena-Hawick complex. 6 to 12 percent slopes
Wadena~Hawick complex.. t2 to 18 percent slopes
Kingsley-Mahtomedi-Spencer complex. 3 to g percent slopes
Kingsley-Mahtomedi-Spencer complex. 8 to 15 percent slopes
Kingsley-MahlOmedi complex. t5 to 25 percent slopes
Kingsley~Mathomedi complex. 25 to 40 percent slopes
Timuia-Bold silt loarr.s. 6 to 12 percem slopes. eroded
Timuia-Bold silt loarns, 12 to 18 percent slopes. eroded
TimuJa-Bold silt loarns, 18 to 25 percent slopes. eroded
Pits. ~uarry
Udorthents. wet
Pits. gravel
Urban land
Aquolls and Histosols. ponded
Udorthents. moderately shallow
Zumbro loamy tine sand
Kennebec Variant silt loam
Algansee sandy loam. occassionally nooded
Quam silt loam. ponded
Seelyeville muck. sloping
Waukegan silt loam. bedrock subsrntum. -) (0 2 percent sloDes
Waukegan silt loam. bedrock :mbsrntum. ~ :06 percent siopes
Waukegan silt loam. bedrock substratum. ,) to i2 percent slopes
Sparta loamy sand. bedrock substr:l.tum. .2 :0 5 percent slooes
Winnebago loam, 2 to 6 percent slopes
C.lnni loam. ~ to S percent slopes
Ostr:l.nder-Cmni loams. 2 to 6 percent siopes
Ener.8rodale complex. 25 to 60 percent siopes
Je\velt Stlt loam. 1 [06 percent slopes
MEMO
To:
From:
Subject:
Date:
Mike Wozniak
Tom Montgomery
Sunny Acres 7th Addition Plat and Site Plan Review
June 10, 1998
I have reviewed the proposed Summit Point preliminary plat have the following comments;
1. Concept Plan for Future Development of the Featherstone Homestead
I recommend approval of alternate three (one cul-de-sac, two connections to
Featherstone Road)for future development of the Featherstone Homestead. Alternate
three provides good access through the site without concentrating all the development's
traffic on one road.
Townhome cul-de-sac developments create problems with snow removal and
street parking. The pie shaped townhome lots have little frontage on the cul-de-sac, most
of which is taken up by driveways, telephone pedestals, transformers, and hydrants. This
leaves no room for snow storage or parking in the cul-de-sac.
The City has been somewhat successful in limiting the number of cul-de-sacs in
the South Pines, Riverwood, and Wallin developments. Alternate one and alternate two
would go against this trend.
The Planning Commission noted a concern for limiting access points to
Featherstone Road with the construction of the new high school on the adjoining
property in their approval of alternate one (three cul-de-sacs, two connections to
Featherstone Road). Even with the two through street connections shown in alternate
three, there will only be four intersections in almost a half mile of roadway from the west
property line of the Summit Point development to Pleasant Drive. It should also be noted
that the School District intends 4th St. and General Sieben Drive to serve as the main
traffic access points for the new high school. Featherstone Road will serve as a
secondary access only.
2. Featherstone Road Right of Way! Storm Sewer Outlet
The outlet for the north ponding basin dumps into an existing ravine and drains
north through Nininger Township. The Featherstone Road storm runoff will also be
discharged at this location. It is doubtful that the storm sewer outlet and accompanying
energy dissipation and erosion control can be constructed within the existing 66 ft. wide
street right of way. The developer should be required to dedicate an additional 20 ft. of
right of way on the north side of their property to allow Featherstone Road to be shifted
south and provide enough room to construct the storm sewer outlet into the ravine. As
an alternate, the developer could acquire an easement from the ravine property owner for
construction of the storm sewer outlet prior to signing of the plat or approval of street
and utility construction plans.
3. Street Names
The use of Summit Point Drive and Summit Point Lane for the Summit Point
development streets is confusing. The two street names should be dissimilar.
4. Storm Drainage
~ Channeling drainage swales should be constructed along the east and north sides
of the site to prevent the dumping of storm runoff off the development onto other
properties.
~ Storm sewer on Featherstone Road should be sized and extended to drain the area
to the west. Approximately 1,200 ft. of Featherstone Road will drain east to the
storm sewer outlet at the ravine. The drainage area should include an area 200 ft. \
south and parallel to Featherstone Road.
~ Storm sewer will have to be extended to the Summit Point Dr.lSummit Point
Lane intersection.
5. Sanitary Sewer and Water Main
~ The sanitary sewer should be extended west at minimum grade/maximum depth
from the last manhole on Featherstone Road. This will allow at least two of the
three existing homes on the north side of the road to connect to the sanitary sewer
without have to use pumps. Sanitary sewer and water stubs should also be
constructed for these three homes. At some point in time, these homes will likely
be annexed into the City and required to connect to City utilities.
~ Sanitary sewer and water stubs should also be constructed to serve the
Featherstone home, which will be required to connect to City utilities when they
become available with this development.
~ The water main in Featherstone Road should be a 10 inch diameter main as called
for in the high system water study.
~ A 10ft. wide bituminous maintenance trail should be constructed from the
Summit Point Lane cul-de-sac connecting to 4 th St. to provide maintenance
access to the sanitary sewer and storm sewer manholes. This maintenance trail
will also serve as a good pedestrian access to the future 4 th St. trail extension.
6. 4th St. Set Backs
Three units are proposed to front on 4th Street. As with the Sunset West
development and townhomes fronting on General Sieben Drive, the townhomes that front
4th St. should have a 35 ft. set back from the property line and driveway turnouts should
be constructed so vehicles do not have to back out onto 4 th Street.
VIII-B-6
MEMORANDUM
TO: Mayor Werner and City Council
FROM: Matthew Weiland, Zoning Administrator
DATE: 6/30/98
SUBJECT: R-2 Use Interpretation (4-plex)
Scott Sydor is requesting to convert his existing triplex into a four plex. The subject property is
10,780 sq ft. with a 5000 sq ft structure on it. The subject property is zoned R-2 Medium
density Residence. Multiple Unit dwellings are allowed in the R-2 District with minimum lot
areas and site requirements determined by the City through site plan review. This property was
redeveloped and converted from the Saint Elizabeth Ann Seton office and residence to a triplex
with City approval back in 1995. Enclosed is a land use application, a site location map, and
reference materials provided by the applicant.
Background Information:
1. Comprehensive Plan: The property is currently guided U-I Urban Residential.
2. Zoning: The subject property is currently zoned R-2 Medium Density Residence.
Multiple Unit dwellings are allowed in the R-2 District with minimum lot areas and site
requirements determined by the City through site plan review
3. Existing Conditions: The subject property is currently developed with a triplex. The
triplex currently has three two bedroom apartments with sizes ranging from 1300 to
1700 sq feet.
4. Proposed Conditions: The proposed conditions would be to convert the existing triplex
to a four plex. This would be accomplished by converting the largest two bedroom
apartment into two one bedroom apartments.
5. Parking: City Code requires two parking spaces for each dwelling unit. The applicant
has five off street parking spaces and two parking spaces with a two stall garage for a
total of 7 parking spaces. The applicant has indicated that he would only have 6 people
living in the 4-plex at any time.
Planning Consideration:
Staff believes this is a good use of the property and existing structure. The structure is large
and could easily be converted into four large units. The parking should also work because the
applicant will only allow six people to live in the building.
Planning Commission recommended approval of this 4-plex
Action Requested:
Motion to recommended approval of this 4-plex
cc: Scott Sydor
Address of Property Involved:
~ ~ (2-f~/'A S~ '1
PAlO
JUN 041998
Sejf( OF I::lASrINGS
_ I fL6!::c. I
LAND USE APPLICATION
CITY OF HASTINGS
Legal Description of Property Involved:
A l.A.-- u? coi 3. OcJUf) /1ft.: ttAS'T If (' 6f Lor 7 \ (SLi)L~ ~
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()/1 /.LuL/} Co.:> 1Ii'""'lL{ I M,,,,i,^,c-~ l)r"t Official Use Only
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Applicant:
Date Rec'd
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Name
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Address S"'Ju tZ../-fr'1 ::, c Lj
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Fee Paid
Rec'd by
Ordinance No.
section:
Owner (If different from Applicant):
Name:
/(~~d
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Address:
Telephone:
Request:
Special Use:
Rezone:
Compo Plan Amend:
Subdivision:
Site Plan:
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Vacation:
Variance:
other:
0escriPtion of Request (include
applicable):
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I'D
Date: 6/1/98
TO: The City of Hastings
FROM:
Scott Sydor
RE: Varience plan/application for 520 Ramsey Street
I would like to convert a triplex zoned R2 to a four plex. It is a 5000
sq foot commercial grade brick structure with (3) 2 bedroom
apartments each 1300 to 1700 sq foot. With minor interior
modification I can divide the largest apartment creating (2) 850 sq
.~Z
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v..w, , VN,r z.. V,v',1 ((/",.7' ~)
I would continue to live in the upper part of apartment #3 and rent
out the_IO;itv~';he total number of people living in the building
would .. 2+2+1+1= 6; (I have control of occupancy per
MN state law). The total number of off street parking spaces would
remain the same;", (see sketch).
The building is on a lot which has the total square footage of 10,780
sq feet. The Hastings City Ordinance requires a lot size of at least
15,100 sq foot for 4 units within one building.
*7000 for the first unit, 2,700 for each additional (see sketch)
REASONS TO CONSIDER APPROVAL OF ~V.,l.':; '~?,l{...\A.NCE
1. This structure is unique by virtue of its size; the building was
"sized" and built in 1955. prior to the adoption of the Hastings
R2 medium density ordinance
2. It is an environmental way to develop this property. One
family or four units require THE SAME AMOUNT of fertilizer,
gasoline for trimming equipment, and overall maintenance
resources on this property. In addition, City infrastructure
(water, sewer, street access, ect. ) is already in place. A four
unit residence would make the most efficient use of these
existing resources.
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3. .... other 4 unit dwellings in R2 zones, in Hastings) seem to
function well on limited size lots (see photos)
4. Approval of this variance would increase the county and city
tax base and helps to address the housing shortage in this part
of Hastings WITHOUT building another unit.
Summary
Based on the above, I believe the City of Hastings should
approve a variance of 4,320 (or an additional 2700 sq feet of
existing) to enable the development of the building at 520
Ramsey into a 4 unit apartment building. I sincerely believe it
makes the best use of the space and will only serve to enhance
the community.
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V11l-B-7 & S
Memo
To:
From:
Date:
Subject:
Mayor Werner & City Council
Michael Wozniak, Community Development Director
July 2, 1998
Authorize Sale of Industrial Park Property to Jerry Grot john; and Site Plan 1 \
Lots 4 & 7, Block 1, Hastings Industrial Park No.4 - Custom Asphalt
cc: Jerry Grot john, Custom Asphalt
Jerry Grot john, owner of Custom Asphalt, has made an offer on two lots in the Hastings
Industrial Park. He is interested in purchasing Lot 4 and Lot 7, Block 1, Hastings Industrial
Park No.4. Included with this memo are the following:
. Offer Letter from Jerry Grot john, Custom Asphalt; and
. Site Plan; and
. Site Location Map
The subject property, Lot 4 and Lot 7 are 43,845 sq. ft. and 49,580 sq. ft. in area respectively.
Lot 4 and Lot 7 are not currently accessible from a public street. They front on Commerce
Drive, but due to a steep grade they would be accessible only with construction of a substantial
private drive or development of another public street from Industrial Court. Utility access to Lot
4 and Lot 7 is currently limited as well. A water line must be extended from Industrial Court to
provide water service. Also, a deep sanitary sewer line located along the south boundary of Lot
7 must be accessed to provide sanitary service to either of the lots.
The Industrial Park Board encouraged Jerry Grot john to explore the possibility of constructing
the infrastructure required to serve this property. It is estimated that the construction of a public
street and utilities to make Lot 4 and Lot 7 accessible would cost in excess of $70,000. Even if
that investment was made these two properties would still be in a less accessible and visible part
of the Industrial Park.
As an alternative to constructing a public street Jerry Grot john has proposed making Lot 4 and 7
accessible by constructing a private driveway from Commerce Drive. He would also bear the
cost of providing utility services.
The Industrial Park Board has recommended that city Council authorize the sale of Lot 4
and Lot 7, Block 1, Hastings Industrial Park No.4, subject to the following conditions:
1. Payment to the City of $14,099 with 10% earnest money to be paid upon execution
of a purchase and the balance to be paid at closing; and
2. Completion of sale within six months of Council authorization; and
3. Site Plan approval; and
4. Design and construction of private driveway and water and sanitary sewer
improvements required to serve the subject property.
Site Plan:
Jerry Grot john, owner of Custom Asphalt, has submitted a site plan for a 2,700 sq. ft. building
and related site improvements to be constructed on Lot 7, Block 1, Hastings Industrial Park No.
4 (see site plan). The Industrial Park Board reviewed a preliminary version of the site plan and
has allowed Mr. Grot john to proceed directly to Council with review of his final site plan in
order to accommodate his tight timetable for project completion. In an effort to be as responsive
as possible to this local business, staff is reviewing this site plan at extremely short notice. The
plan was received on July 1, at 2:00 p.m. Although Public Works Director Montgomery has
provide guidance to Mr. Grot john regarding engineering issues associated with his site plan,
Tom has not had the opportunity to review the currently version of the plan. For this reason I
am recommending that action on the site plan be subject to any forthcoming recommendations
of the Public Works Director.
Site access: A private driveway will be constructed from Commerce Drive to provide access to
Lots 4 & 7. A condition of site plan approval should be to require that a cross access easement
be recorded against the respective parcels to ensure that both parcels have access to a public
street.
Grading and Utilities: Again, site plan approval should be subject to detailed comments,
forthcoming from the Public Works Director. A proposed water line which will need to be
extended to provide service to Lot 4 and Lot 7, has not been shown on the site plan. Mr.
Grot john has discussed this issue with Tom Montgomery and is aware of where the line will
need to be constructed and to what specification.
Building Aesthetics: Due to a tight timetable for moving forward with this project, Mr. Grot john
has not included building facade elevation sketches with his site plan submittal. He describes
the building in his offer letter. Further, he has indicated that he expects the building to be
similar in appearance to the building occupied by Behnke Woodworking. It is recommended the
Council authorize the Community Development Director to review and approve Building Facade
Elevation Sketches prior to building permit issuance.
Landscaping: a series of tree plantings have been proposed which are consistent with
landscaping required for similar properties in the Industrial Park.
Recommended Action:
Approval of the Site Plan for Custom Asphalt for a 2,700 sq. ft. building and related site
improvement to be constructed on Lot 4 and Lot 7, Block 1, Hastings Industrial Park No.
4, subject to the following conditions:
1. to any forthcoming recommendations of the Public Works Director, prior to
building permit issuance; and
2. that a cross access easement be recorded against the respective parcels to ensure
that both parcels have access to a public street, prior to issuance of a certificate of
occupancy; and
3. approval by the Community Development Director of Building Facade Elevation
Sketches prior to building permit issuance.
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Site Location Map:
Lot 4 & Lot 7, Block 1,
Hastings Industrial Park No.4
CUSTOM ASPHALT
................
1227 Hillside Court. Hastings, Mn 55033, Telephone 612-437-8670
June 24, 1998
City of Hastings
Mr. John Grossman, Industrial Park Director
101 East 4th Street
Hastings, Mn 55033
Dear Mr. Grossman and Industrial Park Board;
As owner of Custom Asphalt I am making an offer to the City of Hastings, and to Mr.
John Grossman, the Industrial Park Director along with the Industrial Park Board for two
lots in the Hastings Industrial Park. The parcel ofland I am interested in is: Lot 7 and
Lot 4 of the Hastings Industrial Park, #4. The amount I am offering to purchase these lots
for is $14,099.00.
I am willing to put 10% earnest money down on the above listed property upon signing of
the purchase agreement.
The purposed use for Lots #7 and #4 of the Hastings Industrial Park, #4 would be to
construct a building for Custom Asphalt. The size of the building would be 56' long x 40'
wide with 32'long x 18' wide office with bathroom. This space would house an office for
my business and a shop for my equipment.
Enclosed is an outline and preliminary site plan for the buildings location on Lot 7 and Lot
4 of the Hastings Industrial Park #4, with its dimensions and descriptions. Specifications
will meet all of the City of Hastings codes. Dwyer and Associates of Hastings has been
hired and is in the process of doing a final site plan for Custom Asphalt which should be
completed by July 1 st.
CUSTOM ASPHALT
................
1227 Hillside Court. Hastings. Mn 55033. Telephone 612-437-6870
Following is a proposed building and lot description of Lot 7 and Lot 4 of the Hastings
Industrial Park, #4:
Building to be constructed by Cleary Building Corporation in Verona, Wi. Building to
have steel ceiling and one steel service door and two 14' x 14' overhead doors, with three
windows and 6" cement flooring and a floor drain. Size of this building would be 56'
long x 40' wide with a 32' long x 18' wide office space and bathroom. Total square feet to
be approximately 2,700.
All hook-ups of water and sewer for this building to be paid by Custom Asphalt in their
entirety. Building to be constructed in the northwest comer of Lot # 7. The parking lot
would be approximately 120' x 90' with a driveway entrance starting at the southwest
corner of the lot with a 4.34% grade going up and to the east oflot 7. The parking lot
and driveway will be bituminous asphalt with a minimum of an 18' width and slightly
larger radius's at driveway entrance off of Commerce Drive.
If necessary to keep the 3 to 1 slope, a 2 foot retaining wall would be constructed. A
culvert would be placed at driveway entrance with rip-rap on both sides of the culvert and
asphalt side slope leading to the culvert.
My building completion goal date is August 30th, 1998. I would appreciate your
acceptance of this offer which I believe will benefit both my business as well as the
Hastings Industrial Park. I look forward to moving ahead with this project in order meet
this goal.
Sincerely,
j~
botiOhn
Custom Asphalt
VIII-C-1
MEMORANDUM
TO:
FROM:
DATE:
SUBJECT:
Honorable Mayor and City Councilmembers
Dave Osberg, City Administrator
July 2, 1998
Change Order Request-Swanson Plumbing and Heating-Civic
Arena Sprinkler System
RECOMMENDED CITY COUNCIL ACTION
Staff recommends that the City Council take action approving the recommendation
of Birkeland Architects and Graus Construction, accepting a change order in the
amount of $15,000 to the contract with Swanson Plumbing and Heating for the
installation of the sprinlder system in the new rink and old rink at the Civic Arena.
BACKGROUND
The City of Hastings hired Birkeland Architect to design the improvements and
addition to the Hastings Civic Arena. The improvements were to include the
installation of a fire protection sprinlder system in both the existing Civic Arena and
the new addition. Birkeland Architect included in the plans and specifications certain
descriptions of the sprinkler system installation project for the two buildings.
However, when Swanson Plumbing and Heating submitted their bid, they state that
they submitted their bid for installation of the sprinlder system in only the new rink.
Swanson Plumbing and Heating claims the plans and specifications did not identify
that a fire protection sprinlder system was to be installed in the old arena building.
Attempts to resolve this problem started in approximately December, 1997 and have
continued ever since. These attempts have included meetings including parties
representing Swanson Plumbing and Heating, Follestad Engineering, Birkeland
Architects, Graus Construction and the City of Hastings, including myself and City
Attorney Shawn Moynihan. Swanson Plumbing and Heating has made arrangements
to complete the installation of the fire protection sprinkler system in both buildings,
and has in fact completed the installation in the new building. Installation of the fire
protection sprinlder system will take place when indoor activities have been
completed in the old arena, prior to the start of the fall ice rink season.
The $15,000 change order amount recommended by Birkeland Architects and Graus
Construction represents the increase "value" the City is receiving as a result of the
sprinkler system being installed in both the new and old ice rink. The $15,000,
combined with the initial bid submitted, suggest a value comparable to that which
might have been submitted if there would not have been any misunderstanding or
disagreement on the contents of the plans and specifications. However, it is not
equal to the amount requested by Swanson Plumbing and Heating, which was in fact
$5,000. Attempts to recover the additional $5,000, will not include any further
contribution by the City of Hastings, and should be sought from others. The City
Council action requested is to approve payment in the amount of $15,000 for the
installation of the fire protection sprinkler system in both the new and old rink at the \
Hastings Civic Arena.
cc. Matt . tenson, Swanson Plumbing and Heating
Harold Birkeland, Birkeland Architects
Mike Cahill, Graus Construction
Jim McGree, Civic Arena Manager
~
BlRKELA:'\D ARCI Wl'ECTS INC.
111 East Third Street P,OBox154 Hastings,MN55033 (612)43H-3613
.:J~ue 19, 1998
Dave Osberg, City Manager
Hastings City Hall
101 East Fourth Street
Hastings, MN 55033
~e: Hastings Civic Arena Additic~
Dear Sir:
Enclosed is a change order for Swanso~ Pluffib~ng and Heatir..g
relating to the spri!:kler contract. l'_",C''lnt listed. ' co net. ~co
originally requested by Swanson, bu~ recommended by Construction
Manager and Architect as fair.
If acceptable, please sign and send all three copies back to our
office for distribution to C.M. and contractor.
Very truly yours,
BIRKELAND A~CHI~ECTS, INC.
,/7
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Harold Birkeland
President
HB:kb
Encl.
ec: 9607
fir ()".") /. ~\, .." \
Graus Contracting, Inc.
360 Highway 61 North . Hastings, Minnesota 55033
(612) 437-4515 . Fax (612) 437-6008
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PR~fJtTc~~ ~/11/'-'
ATTENTION, !kiu.fli:! 1 PAGE 1 OF
Gentlemen:
We are sending you ~erewith 0 under separate cover -
TRANSMITTAL LETTER
DATE
TO:
~j
-1)12-+
NO. PRINTS SHEET NO.
DESCRIPTION
(':(1.
The above are -
- 0 Submitted for approval
o Approved
o Approved as noted
o Not Approved, re-submit
Ship so material is at Job Site on
GOI NO, 32720
Yours Truly,
GRAUS CONSTRUCTION CO.
f;.a/JZI4-
CHANGE
ORDER
OWNER
ARCHITECT
CONTRACTOR
FIELD
OTHER
AlA DOCUMENT ClOI
D
D
o
o
o
PROJECT:Hastings Civic Arena
(name, address) 2801 Red Wing Blvd.
Hastings, MN 55033
TO CONTRACTOR: Swanson Plumbing & Heating
(name, address) 3550 Vennillion St.
Hastings, MN 55033
The Contract is changed as follows:
Fire Protection
$ 15,000.00
'IDTAL $ 15,000.00
CHANGE ORDER NUMBER: Three (3)
DATE:6/l8/98
ARCHITECT'S PROJECT NO: 9607
CONTRACT DATE: 6/19/97
CONTRACT FOR: B.P. #15 - Mechanical
Not valid until signed by the Owner, Architect and Contractor.
$277,000.00
.$ 24,856.00
.. .$301,856.00
The original (Contract Sum)~was .
Net change by previously authorized Change Orders .
The (Contract Sum) ~prior to this Change Order was,
The (Contract Sum) (Gtoo~ will be (increased) (~
~bythisChangeOtderintheamountof. ...,.., ,$ 15,000.00
The new (Contract Sum) ~ including this Change Order will be ., $ 316,856.00
The Contract Time will be ~(unchanged) by
The date of Substantial Completion as of the date of this Change Order therefore is Unchanged
) days.
NOTE:
This summary does not reflect changes in the Contract Sum, Contract Time O[ (;uaranteed t\bxiIllUIl1 Price which ruvt' hCt'1l authorized h\
C()Ostmcti<)O (:hange Directive
Birkeland Architects, Inc.
ARCHITECT
III E. 3rd St.
Address
Swanson Plumbing & Heating
CONTRACTOR
3550 Vennil1ion St.
Address
City of Hastings
OWNER
101 E. 4th St.
HAstinBs, MN SS011 HRstinBs, MN SSOll
BY ~~/L,BY
DATE c,//C//'f}i' DATE
Address
Hastings, MN 55033
BY
ClJ
DAn
CAUTION: You should sign an original AlA document which has this caution printed in red.
An original assures that changes will not be obscured as may occur when documents are reproduced.
AlA DOCUMENT G701 . CHANGE ORDER . Il)H' EDITlOt\ . AIA@ . K'!{)!i"" . THf
AMERICAN INSTITUTE OF ARCHITECTS, ]7YS NE\X: YOl{K AVE, N\'!;' \'('ASHlf\j(;T()t\, DC 2000(1
G701-1987
WARNING: Unlicensed photocopying violates U.S. copyright laws and is subject to legal prosecution.
VIII-C-2
HASTINGS CITY COUNCIL
RESOLUTION NO.
ORDER OF THE CITY COUNCIL OF
THE CITY OF HASTINGS FOR THE
REMOVAL OR REPAIR OF THE STRUCTURE
LOCATED AT 3685 SIRETTCOURT, HASTINGS, MINNESOTA
DA TED: July 6, 1998
In the matter of the hazardous building located at 3685 Sirett Court,
Hastings, Minnesota, which is located on the following described real
estate in Dakota County, Minnesota, to wit:
\
\
Lot 6, Block 7, Cari Park
TO: Daneen Foote and any and all other persons having an interest in the property described
abOl'e.
Pursuant to Minn. Stat. S463.15 et seq., the City Council, of the City of Hastings, having duly
considered the matter, hereby finds the above-described building to be hazardous for the following
described reasons:
A. The sidewall of the attached garage has been completely blown off leaving part of the
garage and roof hanging without any visible means of structural support;
B. The garage roof appears capable offalling down at any moment;
C. The electrical panel in the garage is exposed to the weather and is not water tight
which, according to the state electrical inspector who has inspected it, presents a
imminent danger to the public;
D. The roof on the residential part of the structure is missing shingles which would allow
water to seep into the house,
E. The remaining part of the garage has been damaged to such an extent so as to become
an attractive nuisance for children; and
F. The building is being maintained in violation of specific requirements of the Uniform
Building Code and other laws and ordinances of the State of Minnesota and the City
of Hastings.
Based upon the foregoing reasons and pursuant to Minn. Stat. 9463.15, et seq.;
IT IS HEREBY ORDERED that the above hazardous building be repaired and made safe and
not detrimental or hazardous to the public health, welfare or safety, by correcting the faults listed
above, or, that in the alternative, at the option of the owners, that said building be razed and removed.
IT IS FURTHER ORDERED that all hazards listed in the preceding paragraphs A. through
F. must be eliminated within 14 days from the date of this Order.
IT IS FURTHER ORDERED that ifsaid property is not repaired within the time allowed,
that all personal property or fixtures that may unreasonably interfere with the repair or razing of the
structure, shall be removed within said time period, and if not so removed, the City of Hastings may
remove and sell such property or fixtures at a public auction. \
\
NOTICE IS FURTHER GWEN that unless such corrective action (repair or razing) is taken
within said 14 day time period, or an Answer is served upon the City of Hastings and filed in the
Office of the Clerk of District Court of Dakota County, Minnesota, within twenty (20) days from the
date of the service of this Order upon you, a motion for summary enforcement of this Order will be
made to the District Court of Dakota County, Minnesota, for enforcement of this Order.
YOU ARE FURTHER ADVISED that if the City of Hastings is compelled to take any
corrective action herein, all necessary costs incurred by the City will be assessed against the real
estate and collected as other real estate taxes.
CITY OF HASTINGS, A MINNESOTA
MUNICIPAL CORPORATION
By:
Michael D. Werner, Mayor
ATTEST
(SEAL)
Joyce P Hottinger, City Clerk
2
VIII-C-J
MEMO
To:
From:
Subject:
Date:
Honorable Mayor and City Council Members
Lori A. Webster, Finance Director ~
1997 Comprehensive Annual Financial Report and Audit Management Report
June 24, 1998
The City's 1997 Comprehensive Annual Financial Report has now been completed and is
presented to the City council. The report is being submitted to the Government Finance Officers
Association for the Certificate of Achievement which the City received for it's 1996 CAFR.
Some of the highlights- which may be printed in the City's newsletter later in July - are as follows:
.r General Government revenues of $11,491,135 an increase of 6.76% over the
prior year. This represents revenues for general, special revenue, debt service
and capital projects funds. The increase in revenues was largely due to
additional state and federal grants(aids that the City received during 1997.
.r General Government expenditures of $13,527,659 represent an increase of
51.24% from 1996. This increase reflects the added expenditures for debt
service issues that were called, extinguished and refunded during the year. In
addition, the City incurred additional expenditures for street and road
improvements - primarily for County Road 42 - when compared to 1996.
.r Interest revenue for the City's governmental funds increased by 16.45% from
the prior year,
.r The fund balance for the City's general fund increased by 15.77% to
$4,507,871. The increase adds to the strong position of the fund balance and
continues to reduce any likelihood of the Ci'ty entering the short-term debt
market to fund current operating expenditures.
Mr. Bill Lauer, Partner with Malloy, Montague, Karnowski, Radosevich & Co., P.A. (MMKR)
will be in attendance to present the Audit Management Report. The City received two comments
from the 1997 audit.
The first comment pertains to the designation of depositories. MN Statute l18A. 02 states that
the government shall designate its depositories and may authorize the chief financial officer to also
do so. The auditors seem to feel that this should be done on an annual basis - however the MN
Statute does seem vague on this point. Years ago, the Council designated this authority to the
Honorable Mayor and City Council Members
Page 2
June 24, 1998
Finance Director, but routinely the council has approved the depositories anyway at the first
council meeting of each year. Depositories were approved in January of 1998 but for some reason
process was overlooked in 1997.
The second comment pertains to MN Statute 471.345 requiring contracts entered into for the
purchase of supplies, materials, equipment or construction etc... when the contract is expected to
exceed $25,000, must be let through sealed bids solicited through public notice. During the year,
the City contracted with a vender for work on the Hydro plant that exceeded $25,000. The
Hydro plant was down due to mechanical problems and the desire was to correct the problems as
soon as possible while using contractors that were familiar with the plant from the inception. The
amount in question was only slightly over the statute limit.
IfIncluded with your packet should be the 1997 CAFR, the Audit Management Report and the
Special Purpose Audit Report - all for the year ended December 31, 1997. you should have any
questions on these items or the CAFR, please feel free to contact me.
Council Action Requested
Accept and approve the City's 1998 Comprehensive Annual Financial Report (CAFR) and accept
the City Audit Management Report.
I"'f"''''''''
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SUBJECT: PRE-CONSTRUCTION MEETING
ROADSIDE PARK SWIMMING POOL
HASTINGS, MINNESOTA
MEETING DATE: JUNE 11,1998
TIME: 10:00 AM
PRESNT: SEE ATTACHED LIST
LOCATION: HASTINGS CITY HALL
101 4TH STREET EAST
HASTINGS, MN 55033-1955
1. Execution of OWNER-CONTRACTOR Agreements.
· completed by CONTRACTOR: Completed by Global Specialty Contractors. Still
need to be completed by A&L Construction and Splashtacular.
· completed by OWNER: Global's contract submitted to OWNER for execution.
1. Submission of executed bonds and insurance certificates.
· completed by CONTRACTOR: Completed by Global Specialty Contractors. Still
need to be completed by A&L Construction and Splashtacular.
· completed by OWNER: Global's insurance submitted to OWNER for review.
OWNER to provide property insurance. OWNER and ENGINEER to be included
under CONTRACTOR'S insurance policy.
· Schedule of Values: Section 01019 - Need to get approval before payment can begin.
3. Distribution of Contract Documents.
Tim Gremmer distributed 20 copies of Contract Documents. Limited additional
copies available. Make sure copies included Addenda.
4. Submission of list of Subcontractors, list of products, Schedule of Va]ues.
These items still need to be submitted by all CONTRACTORS. CONTRACTOR'S to
include Allowance as line item in Schedule of Values.
5. Designation of personnel representing the parties in Contract, and the ENGINEER.
· OWNER: Marty McNamara, Emergency number: (6]2) 437-4]27
.
CONTRACTORS: A&L Construction: Delores Velasquez. - Phone: (612) 424-4380
Global: Ron Brazier- Phone: (612) 890-4655 ~/I../... 118. q)~3
Splashtacular: Steve Lavine - Phone (760) 771-5659 t(/;~. 1SCl.'5"
ENGINEER: Tim Gremmer - home phone: (715) 344-3617.
.
6.
Procedures and processing offield decisions, submittals, substitutions, applications
for payments, proposal requests, Change Orders and Contract Closeout procedures.
.
Only representatives of Gremmer & Associates (GA) will prepare Change Orders.
However questions concerning Architectural design should be initially directed to Al
Sheldon of Johnson, Sheldon & Sorensen (JSS), questions concerning plumbing and
HV AC directed to Paul Emanuelson of Emanuelson-Pod as (EP) and electrical
questions directed to Dennis Leslie ofEP. Again, if change orders are required they
will be prepared by Gremmer & Associates.
Submittals - Section 1300, 1.03. Submit to GA - they will distribute to Associate
Designers EP and JSS Architects.
Substitutions (or equal) - Instruction to Bidders 1.23; General Conditions 6.05 and
Section 01600, 1.06. Submit to GA.
Application for Payment: Document 00500,1.06; General Conditions Article 14;
Section 01019, 1.05. Submit to Tim Gremmer ofGA by first Monday of month.
OWNER will act on payment request at Council meeting held on third Monday of
month.
Change orders: General Conditions 10; Section 01019, 1.05. CONTRACTORS to
review requirements.
Contract Closeout: General Conditions 14; Section 01700. Specifications have
specific requirements and timelines for Contract closeout.
.
.
.
.
.
6.
Record Drawing responsibilities.
.
General Conditions 6.12; Section 01700. Record Drawings to be kept on project site
and kept up to date by CONTRACTORS. Will review at Progress Meetings
6.
Scheduling.
.
General Conditions 6.04; Section 01300, 1.04. CONTRACTORS to submit
schedules. Contractors to coordinate development of Schedules. Conflicts to be
resolved by OWNER.
9. Scheduling activities of OWNER.
· Monument relocation. OWNER will accept A&L's price for relocation. Must be
relocated ASAP so pool work can begin. Dick Fuchs, 437-9385 a local Architect is
responsible for design of new Veteran's Memorial.
10. Contract and Alternates summary of work of all contracts.
· Alternates accepted at this time listed in respective Contracts. OWNER may accept
additional Alternatives in future depending on fund raising effort. Should have better
idea of what can be included in a month.
10. Survey control points
. OWNER to provide.
12. Electrical and mechanical questions - EP; Bathhouse Architectural questions Al
Sheldon, JSS Architects. All others to Tim Gremmer or Jody Dahms at Gremmer &
Associate (TAG first-both gone talk to Dave Roberts).
13. Turn over of Site - Site to be turned over to CONTRACTORS when Contracts, Bond
and insurance requirements are met.
14. Wage rate certification: required submission of certified payroll monthly with
Application for Payment request and at substantial completion
15. E-mail addresses
· Gremmer & Associates: gaplvr@coredcs.com
· A & L Construction: boonang@aol.com
. City of Hastings: enghasting@aol.com
· Emanuelson-Podas: epengineer@aol.com
16. Status of State and City plan approvals
· GA will check status
17. Schedule for grading of Site by Contract No. 1 so Contract No.2 can begin. Thirty
days from notice to proceed.
18. Future meeting schedule
· Next meeting will be July 1, 10:00 AM at the site. Meetings after that will be at same
time on Wednesday, every two weeks.
19. Other items:
· Soil and materials testing to be provided by OWNER. Work to be done by Braun
Engineering. Contact Jim Samuelson. CONTRACTOR to notify Braun when testing
is required.
POOL PRE-CONSTRUCTION MEETING
June 11, 1998
SIGN-IN SHEET
Name: Address: Phone No.:
Tim Gremmer 2546 Post Road, Plover, WI 54467 (715) 341-4363
Ron Brazier Global Specialty Contractors (612)890-4655
201 W. Travelers Trail
Burnsville, MN
Bill Kanuit PCI (612) 798-5680
6017-12th Ave, South Minneapolis
Delores Valesquez 11032 Pheasant Lane, N. (612)424-4380
Maple Grove, MN 55369
Boon Ang Maple Grove, MN 55369 (612) 444-4380
Bud Miller 3550 Vermillion St., Hastings, MN (612) 437-8535
Matt Christenson 3550 Vermillion St., Hastings, MN (612) 437-9215
Lee Erickson Parks Dept. (612) 437-5858
Kevin Smith Parks Dept. (612) 437-5858
Dave Osberg City Administrator (612) 437-4127
Dan Campanaro Jacobsen Exc. (w) (612)426-8005
3696 Edgerton St. (mobil) (612) 834-3316
Vadnais Heights, MN 55127
Tom Montgomery Hastings Public Works Director (612) 437-4127
David Gurney Hastings City Engineer (612) 437-4127
Emanuelson Podas 6607 18th Ave. So., Minneapolis, (612) 866-8424
MN 55423
Veteran Community:
Ben Sontag
Jim Dodge
Bob Ddoge
Tom Nesbitt
J. D. Holmes
Al Sheldon JSS Architects (320) 235-7775
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Subject:
Date:
INFORMA TIONAL MEMORANDUM
Honorable Mayor and City Council Members
Lynne M. Benson, Accountant
City Disbursements
July I, 1998
Attached please find a listing of all bills paid since the last City Council meeting of
June 15, 1998, These bills were approved for payment by the Finance Director. They
include routine payroll claims, NSP and AT&T payments, Arena pay application # 13
payments, July sewer service payment, and postage for mailing May utility bills and
an express mail package.
If you should have any questions regarding these bills please feel free to contact me or
Lori Webster for further information.
SYSTEM DATE 06/15/98 TIME 10:31
REPORT DATE 06/15/98
SCHEDULE PAYMENT REPORT
PAGE
BANK VENDOR
G/L DEBIT
DESCRIPTION
--..---------------.----------------------------------------------------------------------------------------------------------------
CHECK # DATE
NET AMOUNT
VENDOR TITLE
G/L CRED IT
P.O. NO.
INVOICE #
ACCOUNT NUMBER
------------------------------------------------------------------------------------------------------------------------------------
46 3162 A T & T
999-0001-101 101-1010-000 A 101-6020-321 MAY LONG DISTANCE
999-0001-101 101-1010-000 A 101-6020-470 MAY LONG DISTANCE
999-0001-600 600-1010-000 A 600-7100-321 MAY LONG DISTANCE
999-0001-600 600-1010-000 A 600-7100-470 MAY LONG DISTANCE
999-0001-101 101-1010-000 A 101-6312-321 MAY LONG DISTANCE
999-0001-101 101-1010-000 A 101-6312-470 MAY LONG DISTANCE
999-0001-101 101'1010-000 A 101-6210-321 MAY LONG DISTANCE
999-0001-101 101-1010-000 A 101-6210-470 MAY LONG DISTANCE
999-0001-200 200-1010-000 A 200-6520-321 MAY LONG DISTANCE
999-0001-200 200-1010-000 A 200-6520-470 MAY LONG DISTANCE
999-0001-213 213-1010-000 A 213-6220-321 MAY LONG DISTANCE
999-0001-213 213-1010-000 A 213-6220-470 MAY LONG DISTANCE
999-0001-620 620-1010-000 A 620.7900-321 MAY LONG DISTANCE
999-0001-620 620-1010-000 A 620-7900-470 MAY LONG DISTANCE
999-0001-615 615-1010-000 A 615-7700-321 MAY LONG DISTANCE
999-0001-615 615-1010-000 A 615-7700-470 MAY LONG DISTANCE
****TOTAL FOR A T & T 98.53
32398 ICMA RETIREMENT TRUST 457
101-1010-000 G 101-2180-000 PAY PERIOD END 6/07/98
60744 P.E.R.A./DCP
101-1010-000 G 101-2140-000 PAY PERIOD END 6/07/98
999-0001-101 101'1010-000 A 101-6011-121 PAY PERIOD END 6/07/98
****TOTAL FOR P.E.R.A./OCP 160.00
60745 P.E.R.A.
101-1010-000 G 101-2140-000 PAY PERIOD END 6/07/98
999-0001-101 101-1010-000 A 101-6020-121 PAY PERIOD END 6/07/98
999-0001-101 101-1010-000 A 101-6040-121 PAY PERIOD END 6/07/98
999-0001-101 101-1010-000 A 101-6050-121 PAY PERIOD END 6/07/98
999-0001-101 101-1010-000 A 101-6090-121 PAY PERIOD END 6/07/98
999-0001-101 101-1010-000 A 101-6240-121 PAY PERIOD END 6/07/98
999-0001-101 101-1010-000 A 101-6311-121 PAY PERIOD END 6/07/98
999-0001-101 101-1010-000 A 101-6619-121 PAY PERIOD END 6/07/98
999-0001-101 101-1010-000 A 101-6312-121 PAY PERIOD END 6/07/98
999-0001-205 205-1010-000 A 205-6560-121 PAY PERIOD ENO 6/07/98
999-0001-101 101-1010-000 A 101-6210-121 PAY PERIOD END 6/07/98
999-0001-213 213-1010-000 A 213-6220-121 PAY PERIOD END 6/07/98
999-0001-200 200-1010'000 A 200-6520-121 PAY PERIOD END 6/07/98
999-0001-402 402-1010-000 A 402-6631-121 PAY PERIOD END 6/07/98
999-0001-407 407-1010-000 A 407.6700-121 PAY PERIOD END 6/07/98
999-0001-600 600-1010-000 A 600-7100-121 PAY PERIOD END 6/07/98
999-0001-601 601-1010-000 A 601-7300-121 PAY PERIOD END 6/07/98
999-0001-615 615-1010-000 A 615-7700-121 PAY PERIOD END 6/07/98
999-0001-610 610-1010-000 A 610-7500-121 PAY PERIOD END 6/07/98
999-0001-610 610-1010-000 A 610'7501-121 PAY PERIOD END 6/07/98
999-0001-610 610-1010-000 A 610-7502-121 PAY PERIOD END 6/07/98
999-0001-620 620-1010-000 A 620-7900-121 PAY PERIOD END 6/07/98
999'0001-101 101-1010-000 A 101-6080-121 PAY PERIOD END 6/07/98
101-1010-000 G 101-2140-000 PAY PERIOO ENO 5/09/98
16.96
1.05
1.50
.09
1.49
.10
54.71
3.55
1.49
.10
14.96
.97
1.33
.09
.1
.01
6,216.02
80.00
80.00
9,175.58
54.00
58.70
386.97
217.71
273.21
358.03
7.87
945.05
20.42
5,266.14
2,293.01
623.94
96.31
22.39
628.66
128.00
179.10
62.66
162.12
3.14
100.67
60.67
441.43
s~sm\ Or>.1E 06m/98 HI-IE 10:31
REPORT DATE 06/15/98
SCHEOUlE P~~MEK1 REPOR1
BANK VENDOR VENOOR TITLE
G/L DEBIT G/L CREDIT
P.O. NO. INVOICE #
ACCOUNT NUMBER
999-0001-101
999-0001-101
999-0001-213
999-0001-200
999-0001-600
999-0001-601
999-0001-610
999-0001-610
999-0001-620
101-1010-000
101-1010-000
213-1010-000
200-1010-000
600-1010-000
601-1010-000
610-1010-000
610-1010-000
620-1010-000
A 101-6311-121
A 101-6312-121
A 213-6220-121
A 200-6520-121
A 600-7100-121
A 601-7300-121
A 610-7501-121
A 610-7502-121
A 620-7900'121
****TOTAL FOR P.E.R.A.
******TOTAL FOR BANK NO - 46
***REGULAR CHECKS**
***MANUAL CHECKS***
***GRAND TOTAL*****
P~GE
2
OESCR I PTI ON
CHECK # DATE
NET AMOUNT
PAY PERIOD END 5/09/98
PAY PERIOD END 5/09/98
PAY PERIOD END 5/09/98
PAY PERIOD END 5/09/98
PAY PERIOD ENO 5/09/98
PAY PERIOD ENO 5/09/98
PAY PERIOD END 5/09/98
PAY PERIOD ENO 5/09/98
PAY PERIOO ENO 5/09/98
.... 22,047.18
28,521.73
28,521.73
0.00
28,521. 73
69.84
152.72
.12
76.67
107.86
13.33
43.16
1.18
16.52
SYSTEM DATE 06/19/98 TIME 09:05
REPORT DATE 06/19/98
SCHEDULE PAYMENT REPORT
PAGE
BANK VENDOR
G/L DEB IT
------------------------------------------------------------------------------------------------------------------------------------
VENDOR TITLE
G/L CREO IT
P.O. NO.
INVOICE #
ACCOUNT NUMBER
DESCRIPTION
CHECK # DATE
NET AMOUNT
------------------------------------------------------------------------------------------------------------------------------------
49 4130 BARTLEY SALES CO, INC.
999-0001-615 615-1010-000
48768 MCES
999-0001-601
601-1010-000
A 615-7700-590 PAY APPL #13 1,363.25
A 615-7700-590 PAY APPL #13 30,195.75
A 615-7700-590 PAY APPL #13 442.00
50740798 A 601-7300-418 JULY SEWER SERVICE 64,146.83
\
A 620'7900-381 MAY ELECTRIC 2,405.01
A 620-7900-470 MAY ELECTRIC 156.33
A 600-7100-381 MAY ELECTRIC 3,110.
****TOTAL FOR NORTHERN STATES POWER 5,671.59
**"'*TOTAL FOR BANK NO - 49 101,819.42
***REGULAR CHECKS** 101,819.42
***MANUAL CHECKS'** 0.00
***GRANO TOTAL*.... 101,819.42
4652 BECKER ARENA PRODUCTS,INC
999-0001-615 615-1010-000
8110 CARCIOFINI CAULKING CO
999-0001-615 615-1010-000
55450 NORTHERN
999-0001-620
999-0001-620
999-0001-600
STATES POWER
620-1010-000
620-1010-000
600-1010-000
SYSTEM DATE 06/26/98 TIME 10:16
REPORT DArE 061Z6/9B
SCHEDULE PAYMENT REPORT
--------------------------------------------------------------------------------------~------------._----------------
BANK VENDOR VENDOR TITLE
G/L DEBIT G/L CREDIT
P.O. NO. INVOICE #
ACCOUNT NUMBER
PAGE
50
12037
~-~---------------------------------------------------------------------------------------------------------------------------------
CHECK # DATE
NET AMOUNT
DESCRIPTION
DAKOTA CNTY TREAS-AUDITOR
101-1010-000
G 101-2196-000
PAYDATES 6/12 & 6/26/98
21886 FLUEGEL,MOYNIHAN,MILES,PA
999-0001-101 101-1010-000
A 101-6060-304
JUNE SERVICES
28260 HASTINGS VEHICLE REGIS.
999-0001-101 101-1010-000
28727
32398
46262
46263
G 101-2180-000 PAY PERIOD END 6/21/98 6,141.02
G 101-2155-000 JUNE DUES 640.00
G 101-2155-000 JUNE DUES 815.00
A 101-6081-381 JUNE ELECTRIC 2,239.22
A 101-6081-470 JUNE ELECTRIC 145.55
****TOTAL FOR NORTHERN STATES POWER 2,384.77
A 101-6210-405
TITLE/REG 98 FORD
HENN COUNTY COLLECTIONS
101-1010-000
101-1010-000
G 101-2196-000 PAYDATES 6/12 & 6/26/98
G 101-2196-000 PAYDATES 6/12 & 6/26/98
****TOTAL FOR HENN COUNTY COLLECTIONS 731.79
ICMA RETIREMENT TRUST 457
101-1010-000
LOCAL UNION 49
101-1010-000
LOCAL 320
101-1010-000
55450 NORTHERN STATES POWER
999-0001-101 101-1010-000
999-0001-101 101-1010-000
60745 P.E.R.A.
999-0001-101
999-0001-101
999-0001-101
''"''9-0001-101
9-0001-101
999-0001-101
999-0001-101
999-0001-101
999'0001-205
999-0001-101
999-0001-213
999-0001-200
999-0001-402
999-0001-407
999-0001-600
999-0001-601
999-0001-615
999-0001-610
999'0001-610
999-0001-610
999-0001-620
999-0001-101
101-1010-000
101-1010-000
101-1010-000
101-1010-000
101-1010-000
101-1010-000
101-1010-000
101-1010-000
101-1010-000
205-1010-000
101-1010-000
213-1010-000
200-1010-000
402'1010-000
407-1010-000
600-1010-000
601-1010-000
615-1010-000
610-1010-000
610-1010-000
610-1010-000
620-1010-000
101-1010-000
G 101-2140-000
A 101-6020-121
A 101-6040-121
A 101-6050-121
A 101-6090-121
A 101-6311-121
A 101-6240-121
A 101-6619-121
A 101-6312-121
A 205-6560-121
A 101-6210-121
A 213-6220-121
A 200-6520-121
A 402-6631-121
A 407-6700-121
A 600'7100-121
A 601-7300-121
A 615-7700-121
A 610-7500-121
A 610-7501-121
A 610-7502-121
A 620-7900-121
A 101-6080-121
PAY PERIOD END 6/21/98
PAY PERIOD END 6/21/98
PAY PERIOD END 6/21/98
PAY PERIOD END 6/21/98
PAY PERIOD END 6/21/98
PAY PERIOD END 6/21/98
PAY PERIOD END 6/21/98
PAY PERIOD END 6/21/98
PAY PERIOD END 6/21/98
PAY PERIOD END 6/21/98
PAY PERIOD END 6/21/98
PAY PERIOD END 6/21/98
PAY PERIOD END 6/21/98
PAY PERIOD END 6/21/98
PAY PERIOD END 6/21/98
PAY PERIOD END 6/21/98
PAY PERIOD END 6/21/98
PAY PERIOD END 6/21/98
PAY PERIOO END 6/21/98
PAY PERIOD END 6/21/98
PAY PERIOD END 6/21/98
PAY PERIOD END 6/21/98
PAY PERIOD END 6/21/98
832.00
10,366.67
9.00
638.00
93.79
8,656.03
58.88
58.70
386.97
217.71
364.67
278.70
7.87
736.64
20.42
4,738.15
2,469.30
553.63
96.31
22.39
588.43
154.55
179.10
62.66
162.25
3.66
72.21
60.67
SYSTEM DATE 06/26/98 TIME 10:16
REPORT DATE 06/26/98
BANK VENDOR
G/L DEBIT
60747
SCHEDULE PAYMENT REPORT
VENDOR TITLE
G/L CREDIT
INVOICE #
ACCOUNT NUMBER
P.O. NO.
****TOTAL FOR P.E.R.A.
P.E.R.A./LlFE
101-1010-000
G 101-2190-000
******TOTAL FOR BANK NO - 50
***REGULAR CHECKS**
***MANUAL CHECKS***
***GRAND TOTAL*****
DESCRIPTION
19,949.90
JULY PREMIUM
42,164.15
42,164.15
0.00
42,164.15
PAGE
2
CHECK # DATE
NET AMOUNT
294.00
SYSTEM DATE 06/29/98 TIME 01:09
IlIllOIl.1 om Q6/2Q/QB
SCHEDULE PAYMENT REPORT
PAGE
------------------------------------------------------------------------------------------------------------------------------------
BANK VENDOR VENDOR TITLE
GfL DEBIT GfL CREDIT
P.O. NO. INVOICE #
ACCOUNT NUMBER
DESCRIPTION
CHECK # DATE
NET AMOUNT
------------------------------------------------------------------------------------------------------------------------------------
51 82219 U.S. POSTMASTER
999-0001-101 101-1010-000
A 101-6020-322
POSTAGE FOR EXPRESS MAIL
34.25
******TOTAL FOR BANK NO - 51
34.25
***REGULAR CHECKS**
***MANUAL CHECKS*--
-**GRAND TOTAL*****
34.25
0.00
34.25
SYSTEM DATE 06/30/98 TIME 09:57
REPORT DATE 06/30/98
SCHEDULE PAYMENT REPORT
PAGE
BANK VENDOR
G/L DEBIT
--------------------------------------------------------------------------------------------------------------~------------------._-
CHECK # OATE
NET AMOUNT
VENDOR TITLE
G/L CREDIT
INVOICE #
P.O. NO.
ACCOUNT NUMBER
DESCRIPTION
------------------------------------------------------------------------------------------------------------------------------------
52 82219 U.S.
999-0001 -213
999-0001-213
999-0001-600
POSTMASTER
213-1010-000
213-1010-000
600-1010-000
A 213-6220-322
A 213-6220-322
A 600-7100-322
****TOTAL FOR U.S. POSTMASTER
******TOTAL FOR BANK NO - 52
***REGULAR CHECKS**
***MANUAL CHECKS***
***GRAND TOTAL**.**
500 1ST CLASS STAMPS
100 .55 STAMPS
CYCLE 3 UTLITY BILLS
619.48
619.48
619.48
0.00
619.48
160.00
55.00
404.48