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CITY OF HASTINGS
COUNCIL MEETING
I. CALL TO ORDER:
II. ROLL CALL:
III. DETERMINATION OF QUORUM:
7:00 P.M.
Monday
DATE: October 5,1998
IV. APPROVAL OF MINUTES:
Approval of Minutes of the Regular Meeting of September 21, 1998
V. COUNCIL ITEMS TO BE CONSIDERED:
VI. CONSENT AGENDA:
The items on the consent agenda are to be acted upon by the City
Council in a single motion, There will be no discussion of these items
unless a Councilmember or citizen so requests, in which event the item
will be removed from the Consent Agenda to the appropriate department.
1, Pay All Bills as Audited
2, Civic Arena Change Orders
a) Miller Electric
b) Gartner Refrigeration
3, Civic Arena Payment- Bartley Sales
4, Block Off 2nd Street for Thanksgiving Day Morning Fundraising Race
5. Authorize Utilization of Services of Hoisington Koegler for Planning
Consulting Services
6. Juvenile Accountability Incentive Block Grant Program
7, Swimming Pool- Change Order 2-1, Change Order 2-2
8, Election Judges for General Election and Schedule Special Meeting on
Wednesday, November 4, 1998 at 5:00 p,m. to Canvass Election Results
9, Application for Off-Sale 3.2% Non-Intoxicating Malt Liquor License- Linn
Retail Center
10, 1998 Transfers, Closing of Funds, and Budget Adjustments
11, Order Feasibility Studies
~ 4th St. from Highway 61 to Pleasant Dr,
~ Featherstone Road from East Property Line of Summit Point Addition
to West City Limits
~ Forest St. from 15th St. to 17th St.
~ Hampton Bank Alley Between 15th & 16th Streets
12. Resolution Prohibiting Truck Traffic on Eddy Street Between 14th & 15th
Streets
13, Order Public Hearing for Dutch Elm and Delinquent Utility Bills
14, Pay Estimate #9, 1997 Street & Utility Improvements, Richard Knutson,
Inc" $11,500,01
VII. AWARDING OF CONTRACTS AND PUBLIC HEARING:
1, Public Hearing- Ordinance- Rezone South % Block 18
2, "ubI' :!earing Resolut)!' Velr 2te 8ark".'r Mey
-Continued-
VIII. REPORTS FROM CITY STAFF:
A. Public Works Director
1, Request for 4-Way STOP at Ramsey and 6th Streets
2. Resolutions Declaring Amount to be Assessed and Ordering Public
Hearing for 1996 Improvement Program, 1997 Improvement
Program, and CR #42 Improvements
B. Community Development Director
1. 2nd/Final Reading - Ordinance - Rezone South % Block 18
2, Resolution- Vacate Barker Alley
3. House Moving- 535 6th Street West
4. Site Plan Review (Regina Office Expansion)
C. Administrator
1. Resolution- Senior Center Acquisition
IX. COMMENTS FROM AUDIENCE:
X. UNFINISHED BUSINESS:
XI. NEW BUSINESS:
XII. REPORTS FROM CITY COMMITTEES, OFFICERS, COUNCILMEMBERS:
XIII. ADJOURNMENT
Next Regular Meeting on Monday, October 19, 1998
Hastings, Minnesota
September 21, 1998
The City Council of the City of Hastings, Minnesota met in a regular meeting on Monday,
September 21, 1998 at 7:00 p.m, in the City Hall Council Chambers., 101 4th St. East, Hastings,
Minnesota.
Members Present: Councilmember Yandrasits, Riveness, Johnson, Simacek, Hicks,
Moratzka and Mayor Werner
Members Absent: None
Staff Members Present:
Dave Osberg, City Administrator;
Mark Holmes, Assistant Fire Chief;
Nick Wasylik, Police Chief;
Tom Montgomery, Public Works Director;
Matt Weiland, Zoning Administrator;
Steven Scharfe, Sergeant;
Mark Belisle, Officer;
Joyce p, Hottinger, Administrative Assistant/City Clerk;
and Shawn Moynihan, City Attorney
Citizens Award Presentations
Chief of Police Nick Wasylik presented a Citizens Award to Tarra Maher for her service in
calling in 911 when observing a domestic situation, Assistant Mark Holmes presented a Citizens
Award to Michael Mimbach and Jade Zavatkay for heroic actions in saving a life,
Chief of Police Nick Wasylik presented the Hastings Police Departmental Metal of Valor to
Officer Mark Belisle and Sergeant Steven Scharfe for their service in responding to a fire call.
Approval of Minutes
Mayor Werner asked whether there were any corrections or additions to the regular meeting
of September 8, 1998 and hearing none, approved the minutes as presented,
Council Items to Be Considered
Moved by Councilmember Riveness, seconded by Councilmember Simacek, to add
discussion of MPRS Lawsuit as a closed door session item to the City Council agenda.
6 Ayes; Nays, None,
Mayor Werner stepped out of the Council meeting at 7:03 p,m, Councilmember Hicks
presided as Acting Mayor. Mayor Werner returned to the regular meeting at 7: 10 p,m.
Hastings City Council Minutes for the Regular Meeting of September 21. 1998 Page 2 of 4
Consent Agenda
Moved by Councilmember Simacek, seconded by Councilmember Riveness, to approve the
Consent Agenda as presented.
1. Pay All Bills as Audited
2, Pay Estimate #4, 1998 Improvement Program, Richard Knutson, Inc" $285,940,86
3. 1999 Dakota County Recycling Grant Application
4, Becker Arena Products Payment Request
5. Resolution No, 9-8-98-Minnesota Manufacturers Week. Copy of Resolution on file.
6, Resolutions No,9-9-98 and Resolution No, 9-1 0-98-Requesting Conveyance of Tax Forfeited
Land, Copy of Resolutions on file.
7, Block Off Street Sunday September 27,1998
8. Block Off Street for School Marathon
6 Ayes; Nays, None,
Authorize Advertisement for Bids-Water System Improvements & Water SCADA Control
System
Moved by Councilmember Hicks, seconded by Councilmember Yandrasits, to authorize
advertising for bids for the Pumphouse Improvements and the SCADA Control System.
Councilmember Riveness inquired about the current mechanical controls in place for the
water systems, Public Works Director, Tom Montgomery, clarified approximately ten years ago
control manufactures began switching away from mechanical controls to computer controlled
systems using programmable logic circuits (PLC).
7 Ayes; Nays, None.
1st Reading/Schedule Public Hearing for October 5, 1998-South Yz Block 18, Town of Hastings
(C-3 to R-2)
Moved by Councilmember Johnson, seconded by Councilmember Moratzka, to approve the
1 st Reading of the Rezone Hearing/Final Reading of the rezone for the October 5, 1998, City Council
meeting.
7 Ayes; Nays, None,
Resolution No. 9-11-98, Reuter Preliminary/Final Plat
Moved by Councilmember Hicks, seconded by Councilmember Simacek, to approve
Resolution No, 9-11-98 a resolution approving the Reuter Hastings Addition Final Plat.
7 Ayes; Nays, None, Copy of resolution on file,
Hastings City Council Minutes for the Regular Meeting of September 21. 1998 Page 3 of 4
Special Use Permit (1st Floor Residential) 418 Vermillion
Moved by Councilmember Yandrasits, seconded by Councilmember Johnson, to approve a
Special Use Permit to allow 1'1 floor residence at 418 Vermillion Street subject to the following
conditions:
1, The residence shall be accessory to a commercial use,
2, The residence shall be in the rear of the building and shall have it's own outdoor entrance.
3. The residence shall be provided two off-street parking spaces in the proposed parking area,
7 Ayes; Nays, None,
Resolution No. 9-12-98-Augustana Homes Revenue Bonds & Schedule Public Hearing
City Administrator Dave Osberg introduced the item. Tim Tucker, Chief Executive Officer
of Augustana Care Corporation, described the organization and proposed internal capital
improvement renovations for the facility. Mr. Tucker announced Dick HeIde, of Fagre & Benson,
and Jackie Nelson, of Augustana Homes, were present. Councilmember Moratzka clarified the
proposal is a revenue bond, and, therefore, the City is not responsible for taking on additional debt.
Moved by Councilmember Riveness, seconded by Councilmember Johnson, to approve
Resolution No, 9-12-98 calling for a public hearing on October 19, 1998 to consider the issuance of
revenue bonds for Augustana Homes.
7 Ayes; Nays, None.
Comments from Audience
There were no comments from The audience,
Unfinished Business
City Administrator Dave Osberg reminded residents and Council about the invitation to serve
on the Koch Advisory Council. Mr, Osberg announced the Planning Committee would be meeting
on September 22nd at 4:00 p,m, to discuss the Pleasant Hill Development.
Mayor Werner indicated Regina Hospital has committed to participate in the west side fence
for the Soldiers Cemetery,
Adjourn to Closed Door
Moved by Councilmember Simacek, seconded by Councilmcmber Moratzka, to adjourn to
a closed door meeting at 7:30 p,m, for the purpose of discussing the MPRS Lawsuit.
7 Ayes; Nays, None,
Convene Closed Door Session
The closed door session was convened at 7:32 p,m, with all Councilmembers, Mayor Wemer;
Dave Osberg, City Administrator; Shawn Moynihan, City Attorney; and Joyce p, Hottinger,
Administrative Assistant/City Clerk present.
Hastings City Council Minutes for the Regular Meeting of September 21. 1998 Page 4 of 4
Adjourn Closed Door Session
Moved by Councilmember Riveness, seconded by Councilmember Yandrasits, to adjourn
the closed door session at 7:36 p.m.
Reconvened Regular Meeting
The regular Council meeting of September 21, 1998, was reconvened at 7:37 p.m, with all
Councilmembers, Mayor Werner, Shawn Moynihan City Attorney, City Administrator Dave Osberg,
and Joyce P. Hottinger Administrative Assistant/City Clerk present.
Resolution No. 9-13-98, Resolution Approving Settlement & Authorizing Payment Thereof
Moved by Councilmember Hicks, seconded by Councilmember Yandrasits, to approve
Resolution No, 9-13-98, Resolution approving settlement and authorizing payment thereof for the
MPRS proposed payment of settlement.
7 Ayes; Nays, None. Copy of resolution on file.
Adjournment
Moved by Councilmember Riveness, seconded by Councilmember Simacek, to adjourn the
regular City Council meeting at 7:38 p.m.
7 Ayes; Nays, None.
ATTEST
Mayor
City Clerk
DATE 10/01/98 TIME 01:40
CITY OF HASTINGS
APPROVAL OF BILLS
OCTOBER 5, 1998 MEETING_
CHECK# VENDOR NAME
DESCRIPTION
HASTINGS AREA CHAMBER/COM JULY LODGING TAX
HASTINGS AREA CHAMBER/COM AUG LODGING TAX
MINNESOTA MUTUAL OCTOBER 1998 PREMIUM
... TOTAL FOR DEPT DO
MINNESOTA MUTUAL OCTOBER 1998 PREMIUM
... TOTAL FOR DEPT 01
COUNCIL REPORT PAGE
DEPT,
VI-1
AMOUNT
-------- 851.34
-------- 7,027.90
-------- 493.45
8,372.69
LEGISLAT 52.50
52.50
MINNESOTA MUTUAL OCTOBER 1998 PREMIUM ADMINIST
FORTIS BENEFITS INS CO JUNE 1998 INSURANCE ADMINIST
FORTIS BENEFITS INS CO JULY 1998 INSURANCE ADMINIST
FORTIS BENEFITS INS CO AUGUST 1998 INSURANCE ADMINIST
FORTIS BENEFITS INS CO SEPTEMBER 1998 INSURANCE ADMINIST
FORTIS BENEFITS INS CO OCTOBER 1998 INSURANCE ADMINIST
OSBERG, DAVID M. MEETING EXP REIMBURSE ADMINIST
TIE SYSTEMS INC MN PHONE REPAIRS ADMINIST
TIE SYSTEMS INC MN PHONE REPAIRS ADMINIST
UNITED STATES POSTAL SERV POSTAGE FOR METER ADMINIST
UNITED TELEPHONE SYSTEM SEPT PHONE ADMINIST
UNITED TELEPHONE SYSTEM SEPT PHONE ADMINIST
... TOTAL FOR DEPT 02 2,909.83
COLOR LAB INC.(PHOTO FAIR PHOTO DEV/FILM
COLOR LAB INC.(PHOTO FAIR PHOTO DEV/FILM
ELECTION SYSTEMS & PADLOCK SEALS
ELECTION SYSTEMS & PADLOCK SEALS
HASTINGS STAR GAZETTE AD FOR ELECTION JUDGES
JANICE NIEDERKORN MILEAGE REIMBURSE
OUR SAVIOUR'S LUTH CHURCH RENT-PRIMARY ELECTION
HOTTINGER, JOYCE P. PRIMARY ELECTION MILEAGE
HOTTINGER, JOYCE p, TO ~ESTERN OAK CTY BLDG
ST. PHILIPS LUTHERAN CH. RENT PRIMARY ELECTION
UNITED METHODIST CHURCH RENT PRIMARY ELECTION
~AL MART STORE #01-1472 LUGGAGE TAGS
~AL MART STORE #01-1472 LUGGAGE TAGS
~AL MART STORE #01-1472 EXTENSION CORDS
~AL MART STORE #01-1472 EXTENSION CORDS
... TOTAL FOR DEPT 04
ELECTION
ELECT ION
ELECTION
ELECTION
ELECTION
ELECT ION
ELECTION
ELECTION
ELECTION
ELECTION
ELECT ION
ELECT ION
ELECTION
ELECT ION
ELECTION
317.11
11.25
24,18
26,11
26.11
26.11
26.11
17.71
341.50
1.30.
2,000.00
384.46
24,99
19.17
1. 25
17.55
0.98
40.10
2.60
50.00
23.73
11. 70
50.00
50.00
7.38
0.48
39.60
2.57
AMERICAN PAYROLL ASSN 11/98-10/99 MEMBERSHIP FINANCE 125.00
BENSON, LYNNE M. MILEAGE APA CONFERENCE FINANCE 41.60
COMPUTER MANAGEMENT SVCS CMS SOFT~ARE MAINTENANCE FINANCE 2,620.00
COMPUTER MANAGEMENT SVCS CMS SOFT~ARE MAINTENANCE FINANCE 34.06
COMPUTER MANAGEMENT SVCS PACE TRAINING 2 PEOPLE FINANCE 1,000.00
MINNESOTA MUTUAL OCTOBER 1998 PREMIUM FINANCE 30,00
FORTIS BENEFITS INS CO JUNE 1998 INSURANCE FINANCE 46.64
FORTIS BENEFITS INS CO JULY 1998 INSURANCE FINANCE 51.79
FORTIS BENEFITS INS CO AUGUST 1998 INSURANCE FINANCE 51.79
FORTIS BENEFITS INS CO SEPTEMBER 1998 INSURANCE FINANCE 51. 79
FORTIS BENEFITS INS CO OCTOBER 1998 INSURANCE FINANCE 51.79
NOR~EST INVESTMENT SERVo AUG SAFEKEEPING FEES FINANCE 105.50
SOUDER, TRACY MILEAGE CMS/MGFOA FINANCE 285.39
SOUDER, TRACY CMS TRNG/MGFOA CONF FINANCE 625.51
DATE 10/01/98 TIME 01:40
CHECK# VENDOR NAME
CITY OF HASTINGS
COUNCIL REPORT PAGE
2
APPROVAL OF BILLS
OCTOBER 5, 1998 MEETING
DESCRIPTION
DEPT.
------------------ ------------------------ -------- -----------
AMOUNT
*** TOTAL FOR DEPT 05
5,120.86
AIR FILTERS UNLIMITED AIR FILTERS CITY HAL 153.30
AIR FILTERS UNLIMITED AIR FILTERS CITY HAL 9.09
AM MANAGEMENT ASSOC MANAGEMENT SEMINAR CITY HAL 149.00
FARMER BROS CO. COFFEE CITY HAL 54.64
W.W. GRAINGER, INC. ELECTRICAL PARTS CITY HAL 201.02
W.W. GRAINGER, INC. ELECTRICAL PARTS CITY HAL 12.63
MENAROS SHELVING CITY HAL 35.27
MENARDS SHELVING CITY HAL 2.29
MINNEGASCO,ACCT'S PAYABLE SEPT GAS CITY HAL 87.98
MINNEGASCO,ACCT'S PAYABLE SEPT GAS CITY HAL 5.72
MINNEGASCO,ACCT'S PAYABLE SEPT GAS CITY HAL 38.28
MINNEGASCO,ACCT'S PAYABLE SEPT GAS CITY HAL 2.49
MINNESOTA MUTUAL OCTOBER 1998 PREMIUM CITY HAL 7.50
FORTIS BENEFITS INS CO JUNE 1998 INSURANCE CITY HAL 6.85
FORTIS BENEFITS INS CO JULY 1998 INSURANCE CITY HAL 8.13.
FORTIS BENEFITS INS CO AUGUST 1998 INSURANCE CITY HAL 8.13
FORTIS BENEFITS INS CO SEPTEMBER 1998 INSURANCE CITY HAL 8.13
FORTIS BENEFITS INS CO OCTOBER 1998 INSURANCE CITY HAL 8.13
NORTHERN STATES POWER SEPT ELECTRIC CITY HAL 1,114.19
NORTHERN STATES POWER SEPT ELECTRIC CITY HAL 72.42
R & 0 ELEVATOR CO. INC. OCT 98 MAINTENANCE CITY HAL 137.55
SCHILLING PAPER CO. INC. CLEANING SUPPLIES CITY HAL 51.16
SCHILLING PAPER CO. INC. CLEANING SUPPLIES CITY HAL 3.33
SIGN SOLUTIONS INC SIGN CITY HAL 54.40
SIGN SOLUTIONS INC SIGN CITY HAL 3.09
WEBSTER, LORI A. TRAINING EKP CITY HAL 387.24
WEBSTER, LORI A. LODGING/MEALS CITY HAL 86.27
WEBSTER, LORI A. MILEAGE-CONF CITY HAL 121.56
*** TOTAL FOR DEPT 08 2,829.79
MINNESOTA MUTUAL
FORTIS BENEFITS INS CO
FORTIS BENEFITS INS CO
FORTIS BENEFtTS INS CO
FORTIS BENEFITS INS CO
FORTIS BENEFITS INS CO
WEILAND, MATTHEW
***
AWARDS, ETC. LLC
AWARDS, ETC. LLC
BT OFFICE PRODUCTS INT'L.
BT OFFICE PRODUCTS INT'L.
BT OFFICE PRODUCTS INT'L.
BT OFFICE PRODUCTS INT'L.
CAPITOL COMMUNICATIONS IN
CAPITOL COMMUNICATIONS IN
CAPITOL COMMUNICATIONS IN
CAPITOL COMMUNICATIONS IN
CAPITOL COMMUNICATIONS IN
DELLWO, PAUL
OCTOBER 1998 PREMIUM
JUNE 1998 INSURANCE
JULY 1998 INSURANCE
AUGUST 1998 INSURANCE
SEPTEMBER 1998 tNSURANCE
OCTOBER 1998 INSURANCE
1998 PLANNING CONF EXP
TOTAL FOR DEPT 09
PLANNING 9.75
PLANNING 26.69
PLANNING 29.64
PLANNING 29.64
PLANNING 29.64
PLANNING 12.64
PLANNING 59.19
197.19
AWARD PLAQUES POLICE
AWARD PLAQUES POLICE
MISC OFFICE SUPPLIES POLICE
MISC OFFICE SUPPLIES POLICE
CALENDARS/REFILLS POLICE
CALENDARS/REFILLS POLICE
RADIO REPAIR/PROGRAMMING POLICE
RADIO REPAIR/PROGRAMMING POLICE
RADIO REPAIR/PROGRAMMING POLICE
RADIO REPAIR/PROGRAMMING POLICE
SUNDAY EMERGENCY SERVICE POLICE
SCHOOL MEALS POLICE
115.50
7.51
198.50
12.90
24.66
1.60
160.70
4.60
160.70
4.60
120.00
25.03
O~lt ~Q/Q\/9B l\~t O~:4Q
cm Of ~IIS1\\lGS
COUNCll RE?ORl ?/;GE
:,
APPROVAL OF BILLS
OCTOBER 5, 1998 MEETING
CHECK# VENDOR NAME
EVANS, LARRY
IMATION
IMATION
KEGLEY, JOSEPH
KEGLEY, JOSEPH
MID-AMERICAN SPECIALTIES
MINNESOTA MUTUAL
FORTIS BENEFITS INS CO
FORTIS BENEFITS INS CO
FORTIS BENEFITS INS CO
FORTIS BENEFITS INS CO
FORTIS BENEFITS INS CO
NORNES, STEPHANIE
NORNES, STEPHANIE
O'BRIEN, JOE CHEVROLET
O'BRIEN, JOE CHEVROLET
O'BRIEN, JOE CHEVROLET
O'BRIEN, JOE CHEVROLET
O'BRIEN, JOE CHEVROLET
O'BRIEN, JOE CHEVROLET
O'BRIEN, JOE CHEVROLET
O'BRIEN, JOE CHEVROLET
O'BRIEN, JOE CHEVROLET
O'BRIEN, JOE CHEVROLET
PITNEY BOWES
RGNONTI, JAMES
STOUDT, CHARLOTTE
TACTICAL TECHNOLOGIES INC
W.H. PENNEY CO.
W,H. PENNEY CO.
UNITED TELEPHONE SYSTEM
UNITED TELEPHONE SYSTEM
WAL MART STORE #01-1472
WAL MART STORE #01-1472
WUOLLET, GERALD
*** TOTAL
DESCR I PT ION
DEPT
AMOUNT
SCHOOL MEALS POLICE
FILM POLICE
FILM POLICE
EXP MOCIC CONF POLICE
SHIRT/SHOES/BELT POLICE
IMPRINTED RULERS POLICE
OCTOBER 1998 PREMIUM POLICE
JUNE 1998 INSURANCE POLICE
JULY 1998 INSURANCE POLICE
AUGUST 1998 INSURANCE POLICE
SEPTEMBER 1998 INSURANCE POLICE
OCTOBER 1998 INSURANCE POLICE
AOL & GEOCITIES WEB POLICE
NT SEMINAR POLlCE
REPL COOLING FAN MOTOR POLICE
REPL COOLING FAN MOTOR POLICE
REPL BELT & TENSIONER POLICE
REPL BELT & TENSIONER POLICE
REPR WIRE BY STEER COLUM POLICE
REPR WIRE BY STEER COLUM POLICE
REPLACE 02 SENSOR POLICE
REPLACE 02 SENSOR POLICE
REPL T-STAT & ALTERNATOR POLICE
REPL T-STAT & ALTERNATOR POLICE
DIGITAL SYSTEM SEPT 98 POLICE
MOCIC CONF EXPENSES POLICE
COMPUTER CLASSES POLICE
AUDIO AMPLIFIER POLICE
BODYGUARD POll CE
BODYGUARO POll CE
SEPT PHONE POL I CE
SEPT PHONE POL I CE
VIOEO TAPE POLICE
VIDEO TAPE POLICE
LUNCH AT TRAINING POLICE
FOR DEPT 21 7,620,76
14.76
165.00
10.73
205.82
55.95
308.60
195.00
271. 43
304.96
304.96
310,58
310.58
26.90
795.00
145.22
5.80
128.29 '
4.69
59,58
0.23
113.72
2.74
347.72
16.03
371,00
323.08
48.00
185.00
127.80
7.64
1,594.90
7.46
4,97
0,32
10.00
ASPEN MILLS UNIFORMS FIRE 2,173,88
AT&T WIRELESS LONG DIST. LONG DISTANCE CELL FIRE 0,58
AT&T WIRELESS LONG DIST, LONG DISTANCE CELL fiRE 0.06
BAHLS SERVICE CARBURATOR REPAIRS FIRE 439.62
COLOR LAB INC.{PHOTO FAIR SUPPLl ES FIRE 20.89
COLOR LAB INC.(PHOTO FAIR SUPPLl ES FIRE 1.36
CUSTOM FIRE APPARATUS 30# DOOR CHECK FIRE 21.06
CUSTOM FIRE APPARATUS HYDRAULIC POWER/LIfT TRK FIRE 751.18
FAIR OFFICE WORLD PAPER FIRE 25.50
FAIR OFfICE WORLD PAPER FIRE 1,66
FAIR OFFICE WORLD PAPER FIRE 115.50
FAIR OFFICE WORLD PAPER FIRE 7.51
FAIR OFFICE WORLD PAPER FIRE 39.00-
FAIR OFFICE WORLD PAPER FIRE 2.54-
FAIR OFFICE WORLD DATA CART/PAPER CLl PS FIRE 25.15
FAIR OFFICE WORLD DATA CART/PAPER CLl PS FIRE 1,63
DATE 10/01/98 TIME 01:40
CITY OF HASTINGS
COUNCIL REPORT PAGE
4
APPROVAL OF BILLS
OCTOBER 5, 1998 MEETING_
CHECK# VENDOR NAME
DESCRIPTION
DEPT.
AMOUNT
-------- ------------------------- ------------------------ -------- ------~----
FAIR OFFICE ~ORLD
FAIR OFFICE ~ORLD
FAIR OFFICE ~ORLD
FAIR OFFICE ~ORLD
FAIR OFFICE ~RLD
FAIR OFFICE ~RLD
FOLSOM'S COMMUNICATIONS
GALLS, INC.
GALLS, I NC.
GALLS, INC.
HCFA LABORATORY PROGRAM
MINNEGASCO,ACCT'S PAYABLE
MINNEGASCO,ACCT'S PAYABLE
MINNESOTA MUTUAL
FORTIS BENEFITS INS CO
FORTIS BENEFITS INS CO
FORTIS BENEFITS INS CO
FORTIS BENEFITS INS CO
FORTIS BENEFITS INS CO
PAULSON CHARLES
UNITED TELEPHONE SYSTEM
UNITED TELEPHONE SYSTEM
*** TOTAL
BLUE CROSS & BLUE SHIELD
MAB ENTERPRISES INC
MAB ENTERPRISES INC
MAB ENTERPRISES INC
MAB ENTERPRISES INC
MAB ENTERPRISES INC
MAB ENTERPRISES INC
MAB ENTERPRISES INC
MAB ENTERPRISES INC
MAB ENTERPRISES INC
MAB ENTERPRISES INC
MATRX MEDICAL INC
MEDICA CHOICE
MICROFLEX MEDICAL CORP.
PRAXAIR DISTRIBUTION INC.
PRAXAIR DISTRIBUTION INC.
PRAXAIR DISTRIBUTION INC.
REGINA MEDICAL CENTER
SPORTSMAN'S GUIDE
TRAUMA-MED, INC.
ASHBAUCHER, CLAUDE
*** TOTAL
GOVT TRAINING SERVICE
MINNESOTA MUTUAL
FORTIS BENEFITS INS CO
FORTIS BENEFITS INS CO
FORTIS BENEFITS INS CO
FORTIS BENEFITS INS CO
DATA CART CREDIT
DATA CART CREDIT
RECEIPT BOOK
RECEIPT BOOK
IMN CART
IMN CART
RADIO REPAIRS
SAFETY BOOTS SELESKI
FLARE CONTAINER
FLARES
GLI A PROGRAM
SEPT GAS
SEPT GAS
OCTOBER 1998 PREMIUM
JUNE 1998 INSURANCE
JULY 1998 INSURANCE
AUGUST 1998 INSURANCE
SEPTEMBER 1998 INSURANCE
OCTOBER 1998 INSURANCE
REIMBURSE FOR FUEL
SEPT PHONE
SEPT PHONE
FOR DEPT 22
PMT ERROR H. BOCHE
AMB SUPPLI ES
AMB SUPPLI ES
AMB SUPPLI ES
VENTILATOR
VENTILATOR
AMB SUPPLI ES
AMB SUPPLIES
AMB SUPPLI ES
AMB SUPPLI ES
AMB SUPPLIES
AMB SUPPLI ES
OVERPMT B RAOKE
AMB SUPPLI ES
OXYGEN SUPPLY
OXYGEN SUPPLY
OXYGEN SUPPLY
PHARMACY SUPPLIES
BLANKETS FOR AMBULANCES
HEADGLOVE IMMOBILIZER
OVERPMT ASHBAUCHER
FOR DEPT 23
98 FALL BLDG CODE SEM
OCT08ER 1998 PREMIUM
JUNE 1998 INSURANCE
JULY 1998 INSURANCE
AUGUST 1998 INSURANCE
SEPTEMBER 1998 INSURANCE
FIRE
FIRE
FIRE
FIRE
FIRE
FIRE
FIRE
FIRE
FIRE
FIRE
FIRE
FIRE
FIRE
FIRE
FIRE
FIRE
FIRE
FIRE
FIRE
FIRE
FIRE
FIRE
23.25-
1. 51-
6.09
0_40
29.48
1.92
104.50
69.99
42.62
59.99
150.00
62,30
4.05
90.00
113.92
129.32
129.32,
129.32
129.32
15,00
363.89
23.65
5,174.36
AMBULANC 609.05
AMBULANC 56.88
AMBULANC 28.52
AMBULANC 15.84
AMBULANC 463.11
AMBULANC 117.80
AMBULANC 20.65
AMBULANC 57.00-
AMBULANC 458.02
AMBULANC 54.60
AMBULANC 120.00
AMBULANC 81.33
AMBULANC 508.84
AMBULANC 392.50
AMBULANC 69.74
AMBULANC 90.32
AMBULANC 130.95
AMBULANC 440.89
AMBULANC 314.39
AMBULANC 27.90
AMBULANC 510,82
4,455,15
BUILDING
BUILDING
BUILDING
BUILDING
BUILDING
BUILDING
60.00
16.50
34.46
38.58
38,58
38,58
~AT~ 10(01(98 TIME 01;40
CITY OF HA~T1NGS
APPROVAL OF BILLS
OCTOBER 5, 1998 MEETING_
CHECK# VENDOR NAME
DESCRIPTION
FORTIS BENEFITS INS CO OCTOBER 1998 INSURANCE
THE ITASCA GRP/INTERGRAPH COMPUTER SERVICE
THE ITASCA GRP/INTERGRAPH COMPUTER SERVICE
THE ITASCA GRP/INTERGRAPH COMPUTER SERVICE
THE ITASCA GRP/INTERGRAPH COMPUTER SERVICE
THE ITASCA GRP/INTERGRAPH COMPUTER SERVICE
THE ITASCA GRP/INTERGRAPH COMPUTER SERVICE
... TOTAL FOR DEPT 24
~QVNCI~ R~PORT PAGE
DEPT.
5
AMOUNT
BUILDING 27.44
BUILDING 180.00
BUILDING 5.85
BUILDING 150.00
BUILDING 626.50
BUILDING 18.79
BUILDING 150.00
1,385.28
BARR ENGINEERING CO. STORM WATER COMP PLAN ENGINEER 1,265.00
DIGITAL RESOURCE ON-SITE TECH SERVICE ENGINEER 210.00
DLT SOLUTIONS, INC. AUTOCAD MAP UPGRADE ENGINEER 555.00
GURNEY, DAVID APWA CONFERENCE EXP ENGINEER 335.87
MN DEPT OF TRANSPORTATION MNDOT DESIGN MANUALS ENGINEER 65.00
MINNESOTA MUTUAL OCTOBER 1998 PREMIUM ENGINEER 30.50
MONTGOMERY, THOMAS DAKOTA CTY - ROSEMOUNT ENGINEER 9.10
MONTGOMERY, THOMAS MNDOT MTG - ROSEVILLE ENGINEER 10.40 .
MONTGOMERY, THOMAS APWA CONFERENCE ENGINEER 771.13
FORTIS BENEFITS INS CO JUNE 1998 INSURANCE ENGINEER 37.85
FORTIS BENEFITS INS CO JULY 1998 INSURANCE ENGINEER 43.06
FORTIS BENEFITS INS CO AUGUST 1998 INSURANCE ENGINEER 43.06
FORTIS BENEFITS INS CO SEPTEMBER 1998 INSURANCE ENGINEER 43.06
FORTIS BENEFITS INS CO OCTOBER 1998 INSURANCE ENGINEER 43.06
NORTHSTAR REPRO PRODUCTS 4 ROLLS PLAT 20# 36X50 ENGINEER 53.06
NORTHSTAR REPRO PRODUCTS 4 ROLLS PLAT 20# 36X50 ENGINEER 3.05
THE ITASCA GROUP SERVER MODEM/CABLE/PORTS ENGINEER 482.50
THE ITASCA GROUP SERVER MODEM/CABLE/PORTS ENGINEER 30.88
THE ITASCA GROUP NETWORK INSTALLATION ENGINEER 1,350.00
... TOTAL FOR DEPT 31 5,381.58
BRAAS CO
BRAAS CO
CATCO PARTS & SERVICE
CATCO PARTS & SERVICE
COMMERCIAL ASPHALT CO
COMMERCIAL ASPHALT CO
COMMERCIAL ASPHALT CO
COMMERCIAL ASPHALT CO
COMMERCIAL ASPHALT CO
COMMERCIAL ASPHALT CO
COMMERCIAL ASPHALT CO
COMMERCIAL ASPHALT CO
D,J,'S MUNICIPAL SUPPLY
D,J.'S MUNICIPAL SUPPLY
DOYLE INC.
DOYLE INC.
DRESSER TRAP ROCK INC.
G & K SERVICES
G & K SERVICES
GORDY'S GLASS
GORDY'S GLASS
HASTINGS TIRES PLUS
HASTINGS TIRES PLUS
ARMATURE ASSEMBLY 825
ARMATURE ASSEMBLY 825
BRAKE SHOES/DRUMS
BRAKE SHOES/DRUMS
BLACKTOP
BLACKTOP
TACK OIL
TACK OIL
TACK OIL
TACK OIL
TACK 01 L
TACK OIL
PAINT/TAPE/RAKES
PAINT/TAPE/RAKES
V-BELT
V-BELT
TRAP ROCK FOR SHOP
SHOP TOWELS/MATS
SHOP TOWELS/MATS
MIRROR REPAIR
MIRROR REPAIR
TIRES
TIRES
STREETS
STREETS
STREETS
STREETS
STREETS
STREETS
STREETS
STREETS
STREETS
STREETS
STREETS
STREETS
STREETS
STREETS
STREETS
STREETS
STREETS
STREETS
STREETS
STREETS
STREETS
STREETS
STREETS
69.60
4.52
464,58
30.20
198.88
12.93
22,00
1.43
44.00
2.86
44.00
2,86
152.43
9.91
46.72
2.78
132.33
46,80
3,04
17.00
0.29
302.50
18,07
DATE 10/01/98 TIME 01:40
CITY OF HASTINGS
APPROVAL OF 8ILLS
OCTOBER 5, 1998 MEETING_
CHECK# VENDOR NAME
JOHNSTON CULVERT CO.
JOHNSTON CULVERT CO.
LAKE LAND TRUCK CENTER
LAKE LAND TRUCK CENTER
MACQUEEN EQUIPMENT, INC.
MACQUEEN EQUIPMENT, INC.
MIDWEST MACHINERY, INC.
MIDWEST MACHINERY, INC.
MIDWEST MACHINERY, INC.
MINNEGASCO,ACCT'S PAYABLE
MINNEGASCO,ACCT'S PAYABLE
MINNESOTA MUTUAL
fORTIS 8ENEfITS INS CO
FORTIS BENEFITS INS CO
fORTIS BENEfITS INS CO
fORTIS BENEFITS INS CO
FORTIS BENEFITS INS CO
NEXTEL COMMUNICATIONS
PINE BEND PAVING, INC.
PINE BEND PAVING, INC.
SCHUTT, MARK
SHERWIN-WILLIAMS
SHERWIN-WILLIAMS
SOLBERG AGGREGATE COMPANY
SOLBERG AGGREGATE COMPANY
UNLIMITED SUPPLY INC
UNLIMITED SUPPLY INC
UNITED TELEPHONE SYSTEM
UNITED TELEPHONE SYSTEM
WAl MART STORE #01-1472
WAl MART STORE #01-1472
ZARNOTH BRUSH WORKS, INC.
ZARNOTH BRUSH WORKS, INC.
*** TOTAL
NORTHERN STATES POWER
NORTHERN STATES POWER
*** TOTAL
HASTINGS STAR GAZETTE
HASTINGS STAR GAZETTE
HASTINGS STAR GAZETTE
HASTINGS STAR GAZETTE
HASTINGS STAR GAZETTE
MINNESOTA MUTUAL
FORTIS BENEFITS INS
FORTIS BENEFITS INS
FORTIS BENEFITS INS
FORTIS BENEFITS INS
FORTIS BENEFITS INS
DESCRIPTION
COUNCIL REPORT PAGE
DEPT.
CULVERTS & APRONS STREETS
CULVERTS & APRONS STREETS
EXPANDER STREETS
EXPANDER STREETS
GASKETS STREETS
GASKETS STREETS
FILTERS/CUTTING EDGE STREETS
FILTERS/CUTTING EDGE STREETS
FREIGHT ON RETURN STREETS
SEPT GAS STREETS
SEPT GAS STREETS
OCTOBER 1998 PREMIUM STREETS
JUNE 1998 INSURANCE STREETS
JULY 1998 INSURANCE STREETS
AUGUST 1998 INSURANCE STREETS
SEPTEMBER 1998 INSURANCE STREETS
OCTOBER 1998 INSURANCE STREETS
CELL PHONE/VOICE MAlLO STREETS
BLACKTOP STREETS
BLACKTOP STREETS
SAFETY BOOTS STREETS
PAINT FILTERS STREETS
PAINT fILTERS STREETS
LIME ROCK/RIP RAF STREETS
LIME ROCK/RIP RAF STREETS
BOLTS/NUTS/SHOP SUPPLIES STREETS
BOLTS/NUTS/SHOP SUPPLIES STREETS
SEPT PHONE STREETS
SEPT PHONE STREETS
PAPER TOWELS/CLEANER STREETS
PAPER TOWELS/CLEANER STREETS
BROOMS/SHOES FOR SWEEPER STREETS
BROOMS/SHOES FOR SWEEPER STREETS
FOR DEPT 32 7,075,51
SEPT ELECTRIC
SEPT ELECTRIC
FOR DEPT 33
RFP-SNOW REMOVAL
HEALTH CARE PROJECT BOND
BOOSTER STN/WELL PUMPHSE
REQUEST TO REZONE
PH BACATE BARKER ST
OCTOBER 1998 PREMIUM
CO JUNE 1998 INSURANCE
CO JULY 1998 INSURANCE
CO AUGUST 1998 INSURANCE
CO SEPTEMBER 1998 INSURANCE
CO OCTOBER 1998 INSURANCE
TOTAL FOR DEPT 41
***
BRAUN INTERTEC
POOL CONSULTANT SOIL
ST Ll GHT
ST Ll GHT
1,042,05
CITY CLE
CITY CLE
CITY CLE
CITY CLE
CITY CLE
CITY CLE
CITY CLE
CITY CLE
CITY CLE
CITY CLE
CITY CLE
238.02
6
AMOUNT
992.84
64.54
170 . 46
11.08
14.24
0.68
738.83
48.02
5.40
30.56
1.99
52.50
67.22
76.19
76.19
76,19
76.19 .
116.32
623,52
40.53
150.00
26.40
1.71
140.98
9,05
255.72
16.62
417.03
27.04
85.02
5.53
964,50
62.69
974.78
67.27
12.18
97,44
42.63
18,27
24,36
5.00
6.94
7,80
7,80
7.80
7.80
PK PROJE 3,876,00
OATE 10{01{98 TIME 01:40
CITY OF HASTINGS
COUNCIL REPORT PAGE
7
APPROVAL OF BILLS
OCTOBER 5, 1998 MEETING_
CHECK# VENDOR NAME
BRIGGS & MORGAN
GREMMER & ASSOCIATES INC.
GREMMER & ASSOCIATES INC.
*** TOTAL
CHEMSEARCH
CHEMSEARCH
MCNAMARA, MARTY
MINNEGASCO,ACCT'S PAYABLE
MINNEGASCO,ACCT'S PAYABLE
MINNESOTA MUTUAL
FORTIS BENEFITS INS CO
FORTIS BENEFITS INS CO
FORTIS BENEFITS INS CO
FORTIS BENEFITS INS CO
FORTIS BENEFITS INS CO
NORTHERN STATES PO~ER
NORTHERN STATES PO~ER
RENT ALL HASTINGS
RENT ALL HASTINGS
UNITED TELEPHONE SYSTEM
UNITED TELEPHONE SYSTEM
*** TOTAL
DESCRIPTION
1998A S~IM POOL BONDS
CONSULTANT 8/15-9/11
INSPECTION BOLTEM MENK
FOR OEPT 52
DEPT.
AMOUNT
PK PROJE 3,282,70
PK PROJE 3,486.81
PK PROJE 1.936.25
12,581.76
CITRON EXTRA PK OPERA
CITRON EXTRA PK OPERA
PARKS & REC CONFERENCE PK OPERA
SEPT GAS PK OPERA
SEPT GAS PK OPERA
OCTOBER 1998 PREMIUM PK OPERA
JUNE 1998 INSURANCE PK OPERA
JULY 1998 INSURANCE PK OPERA
AUGUST 1998 INSURANCE PK OPERA
SEPTEMBER 1998 INSURANCE PK OPERA
OCTOBER 1998 INSURANCE PK OPERA
SEPT ELECTRIC PK OPERA
SEPT ELECTRIC PK OPERA
RENT ~ELDER PK OPERA
RENT ~ELDER PK OPERA
SEPT PHONE PK OPERA
SEPT PHONE PK OPERA
FOR OEPT 53 1,870,66
HASTINGS ACCESS CORP. ACCESS SUPPORTIDEV
*** TOTAL FOR DEPT 56
GROSSMAN, JOHN
HOLST EXCAVATING INC
MINNESOTA MUTUAL
FORTIS BENEFITS INS CO
FORTIS BENEFITS INS CO
FORTIS BENEFITS INS CO
FORTIS BENEFITS INS CO
FORTIS BENEFITS INS CO
SALVERDA, DONALD E
*** TOTAL
MINNESOTA MUTUAL
FORTIS BENEFITS INS CO
FORTIS BENEFITS INS CO
FORTIS BENEFITS INS CO
FORTIS BENEFITS INS CO
FORTIS BENEFITS INS CO
SALVERDA, DONALD E
*** TOTAL
STRAND, JON M.
STRAND, JON M.
HRA MEETING COSTS
HABITAT HOUSING CONTRIBU
OCTOBER 1998 PREMIUM
JUNE 1998 INSURANCE
JULY 1998 INSURANCE
AUGUST 1998 INSURANCE
SEPTEMBER 1998 INSURANCE
OCTOBER 1998 INSURANCE
REGISTRATION MGMT PROGRA
FOR DEPT 63
OCTOBER 1998 PREMIUM
JUNE 1998 INSURANCE
JULY 1998 INSURANCE
AUGUST 1998 INSURANCE
SEPTEMBER 1998 INSURANCE
OCTOBER 1998 INSURANCE
REGISTRATION MGMT PROGRA
FOR DEPT 64
JUNEIJULYISEPT ENERGY
HEA
*** TOTAL FOR OEPT 65
BARTON SAND & GRAVEL
BARTON SAND & GRAVEL
GRAVEL
GRAVEL
152.69
9.39
879.26
46.36
3.02
55,62
69_46
78.97
78.97
59.16
75.01
177.75 '
10.83
36.72
2.21
127.28
7,96
CABLE 18,000.00
18,000,00
HRA
HRA
HRA
HRA
HRA
HRA
HRA
HRA
HRA
55.98
21,492.70
6.75
11.71
12.87
12.87
12.87
12.87
361.22
21,979.84
INOUSTRI
I NOUSTR I
INOUSTRI
INOUSTRI
INOUSTRI
INOUSTRI
INOUSTRI
377,40
1.50
2.73
2.99
2.99
2.99
2.99
361.21
1,500.00
50.00
ENERGY
ENERGY
1,550.00
~ATER
~ATER
232.91
15.14
DATE 10/01/98 TIME 01:40
CHECK# VENDOR NAME
CITY OF HASTINGS
COUNCIL REPORT PAGE
8
APPROVAL OF BILLS
OCTOBER 5, 1998 MEETING_
DESCR I PT ION
DEPT.
-------- ------------------------- ------------------------ -------- -----------
AMOUNT
CRAPPS, STEPHEN JR
DPC INDUSTRIES
HASTINGS STAR GAZETTE
HEUSSER, JAMES
MINNEGASCO,ACCT'S
MINNEGASCO,ACCT'S
MINNESOTA MUTUAL
FORTIS BENEFITS INS CO
FORTIS BENEFITS INS CO
FORTIS BENEFITS INS CO
FORTIS BENEFtTS INS CO
FORTIS BENEFITS INS CO
NEXTEL COMMUNICATIONS
NEXTEL COMMUNICATIONS
NORTHERN STATES POWER
NORTHERN STATES POWER
O'BRIEN, JOE CHEVROLET
O'BRIEN, JOE CHEVROLET
PT LAWNSCAPE, INC.
TKDA ENGINEERS
TKDA ENGINEERS
TKDA ENGINEERS
TKDA ENGINEERS
TKDA ENGINEERS
UNITED TELEPHONE SYSTEM
UNITED TELEPHONE SYSTEM
WATER PRO
WATER PRO
WATER PRO
WATER PRO
REPLACE CURB 1306 W 22ND WATER
HFS ACID WATER
AD FOR BIDS-SCADA SYSTEM WATER
AWWA CONFERENCE EXP WATER
PAYABLE SEPT GAS WATER
PAYABLE SEPT GAS WATER
OCTOBER 1998 PREMIUM WATER
JUNE 1998 INSURANCE WATER
JULY 1998 INSURANCE WATER
AUGUST 1998 INSURANCE WATER
SEPTEMBER 1998 INSURANCE WATER
OCTOBER 1998 INSURANCE WATER
CELL PHONE SERVICE WATER
DIRECT CONNECT WATER
SEPT ELECTRIC WATER
SEPT ELECTRIC WATER
PARTS. STRAP WATER
PARTS-STRAP WATER
SEED/MULCH/FERT-IND PARK WATER
PROF SVC-WATER STORAGE WATER
WATER STORAGE-WIRELESS WATER
SCADA SYSTEM DESIGN WATER
PUMP HOUSE RENOVATION AND WATER
PW GARAGE MASONRY BLOCK WATER
SEPT PHONE WATER
SEPT PHONE WATER
FLAGS/VLV BOX WATER
FLAGS/VLV BOX WATER
RETURN METER GASKET WATER
RETURN METER GASKET WATER
... TOTAL FOR DEPT 70 21,413.26
375.00
568.28
36.54
38.82
97.22
6.32
38.75
56.82
63.39
63.39
63.39
63.39
176.19
16.40
3,120.08
0.59
16.05
1.04
1,007.50
3,053.62
520.08
7,741.54
2,070.00
1,394.30
417.03
27.04
184.36
11.98
60.00-
3.90-
LORLAND SEWER & WATER
MINNESOTA MUTUAL
FORTIS BENEFITS INS CO
FORTIS BENEFITS INS CO
FORTIS BENEFITS INS CO
FORTIS BENEFITS INS CO
FORTIS BENEFITS INS CO
NORTHERN STATES POWER
NORTHERN STATES POWER
PEINE MARK
RUEDY, GARY
... TOTAL
AT&T WIRELESS SERVICES
AT&T WIRELESS SERVICES
CARLSON AUTO TRUCK INC.
CARLSON AUTO TRUCK INC.
CARLSON AUTO TRUCK INC.
HASTINGS BUS CO
HAST! NGS BUS CO
HASTINGS BUS CO
SVCS TO DON SKWERES WASTEWAT 4,900.00
OCTOBER 1998 PREMIUM WASTEWAT 16.25
JUNE 1998 INSURANCE WASTEWAT 22.97
JULY 1998 INSURANCE WASTEWAT 25.75
AUGUST 1998 INSURANCE WASTEWAT 25.75
SEPTEMBER 1998 INSURANCE WASTEWAT 25.75
OCTOBER 1998 INSURANCE WASTEWAT 25.75
SEPT ELECTRIC WASTEWAT 33,27
SEPT ELECTRIC WASTEWAT 2.16
SAFETY BOOTS WASTEWAT 126.65
SAFETY BOOTS WASTEWAT 139.40
FOR OEPT 71 5,343.70
8/17-9/14 CELL PHONE
8/17-9/14 CELL PHONE
RADIATOR/ELEC SYSTEM RPR
RADIATOR/ELEC SYSTEM RPR
RADIATOR/ELEC SYSTEM RPR
BACK-UP DRIVER 8/31/98
BACK-UP DRIVER 8/17/98
BACK-UP DRIVER 8/11/98
TRANSIT
TRANSIT
TRANSIT
TRANSIT
TRANSIT
TRANSIT
TRANSIT
TRANSIT
13,91
0.81
616.61
230.60
39,33
127.28
69.98
69.98
OATE 10/01/98 TIME 01:40
CITY OF HASTINGS
COUNCIL REPORT PAGE
9
APPROVAL OF BILLS
OCTOBER 5. 1998 MEETING_
CHECK# VENDOR NAME
HASTINGS BUS CO
HASTINGS BUS CO
HAST! NGS BUS CO
HASTINGS BUS CO
HAST! NGS BUS CO
HAST! NGS BUS CO
MINNESOTA MUTUAL
MINNESOTA MUTUAL
MOES, SHARON
FORTIS BENEFITS INS CO
FORTIS BENEFITS INS CO
FORTIS BENEFITS INS CO
FORTIS BENEFITS INS CO
FORTIS BENEFITS INS CO
FORTIS BENEFITS INS CO
FORTIS BENEFITS INS CO
FORTIS BENEFITS INS CO
FORTIS BENEFITS INS CO
FORTIS BENEFITS INS CO
UNITED TELEPHONE SYSTEM
*** TOTAL
CEMSTONE PRODUCTS CO.
CEMSTONE PRODUCTS CO.
HCI PUBLICATIONS
MINNESOTA MUTUAL
FORTIS BENEFITS INS CO
FORTIS BENEFITS INS CO
FORTIS BENEFITS INS CO
FORTIS BENEFITS INS CO
FORTIS BENEFITS INS CO
SHER~IN-~ILLIAMS
SHER~IN-~ILLIAMS
SHER~IN'~ILLIAMS
SHER~IN-~ILLIAMS
SUPERIOR ~IRELESS OF MN
SUPERIOR ~IRELESS OF MN
UNITED TELEPHONE SYSTEM
UNITED TELEPHONE SYSTEM
*** TOTAL
A,C.R.
ARRO~ BUILDING CENTER
ARRO~ BUILDING CENTER
ARRO~ BUILDING CENTER
ARRO~ BUILDING CENTER
ARRD~ BUILDING CENTER
BARTLEY SALES CO, INC.
CANIFF, DAVID R.
DALCO
DALCO
ACE HARD~ARE
ACE HARD~ARE
DESCRIPTION
BACK-UP DRIVER 8/10/98
BACK-UP DRIVER 8/11/98
BACK-UP DRIVER 8/14/98
BACK-UP DRIVER 8/18/98
BACK-UP DRIVER 8/28/98
BACK-UP DRIVER 8/07/98
OCTOBER 1998 PREMIUM
OCTOBER 1998 PREMIUM
MILEAGE REIMBURSE
JUNE 1998 INSURANCE
JUNE 1998 INSURANCE
JULY 1998 INSURANCE
JULY 1998 INSURANCE
AUGUST 1998 INSURANCE
AUGUST 1998 INSURANCE
SEPTEMBER 1998 INSURANCE
SEPTEMBER 1998 INSURANCE
OCTOBER 1998 INSURANCE
OCTOBER 1998 INSURANCE
SEPT PHONE
FOR DEPT 72
SAND
SAND
SUBSCRIPTION
OCTOBER 1998 PREMIUM
JUNE 1998 INSURANCE
JULY 1998 INSURANCE
AUGUST 1998 INSURANCE
SEPTEMBER 1998 INSURANCE
OCTOBER 1998 INSURANCE
PAINT & SUPPLIES
PAINT & SUPPLIES
PAINT & SUPPLIES
PAINT & SUPPLIES
CELL PHONE
CELL PHONE
SEPT PHONE
SEPT PHONE
FOR DEPT 73
PUMP MOTOR REPAIRS
LUMBER
LUMBER CREDIT
LUMBER
LUMBER
LUMBER
ARENA PAY APP #15
PAINTED BATHROOMS
FLOOR SEALER/FINISH
FLOOR SEALER/FINISH
VALVES/NIPPLE
VALVES/NIPPLE
DEPT.
TRANSIT
TRANSIT
TRANSIT
TRANSIT
TRANSIT
TRANSIT
TRANSIT
TRANSIT
TRANS IT
TRANSIT
TRANSIT
TRANSIT
TRANSIT
TRANSIT
TRANS IT
TRANSIT
TRANSIT
TRANSIT
TRANSIT
TRANSIT
1,815,83
HYDRO
HYDRO
HYDRO
HYDRO
HYDRO
HYDRO
HYDRO
HYDRO
HYDRO
HYDRO
HYDRO
HYDRO
HYDRO
HYDRO
HYDRO
HYDRO
HYDRO
ARENA
ARENA
ARENA
ARENA
ARENA
ARENA
ARENA
ARENA
ARENA
ARENA
ARENA
ARENA
686.22
AMOUNT
68.76
71.36
89.08
69.98
69.98
55.92
6,25
15.00
26.01
7.53
14.26
8,60
16,82
8.60
16.82
8.60
16.82.
8.60
16,82
51,52
48.00
3.12
65.00
7.50
9,29
10.58
10,58
10.58
10,58
13.74
0.89
124,21
8,07
299.00
19.44
42.96
2.68
86.50
58.23
16,72'
22,77
27.12
8.22
1 ,940.00
238.00
24.31
1,58
13.35
0.87
DATE 10/01/98 TIME 01:40
CITY OF HASTINGS
COUNCIL REPORT PAGE 10
APPROVAL OF BILLS
OCTOBER 5, 1998 MEETING_
CHECK# VENDOR NAME
DESCRIPTION
DEPTo
AMOUNT
-------- ------------------------- ------------------------ -------- -----------
ACE HARDWARE HOOKS/BOLTS/NUTS ARENA 307.44
ACE HARDWARE HOOKS/BOLTS/NUTS ARENA 19098
ACE HARDWARE HOSES/ELBOWS/WASHERS ARENA 17.43
ACE HARDWARE HOSES/ELBOWS/WASHERS ARENA 1.13
ACE HARDWARE WASHERS/SCREWS/NUTS ARENA 1.56
ACE HARDWARE WASHERS/SCREWS/NUTS ARENA 0.10
ACE HARDWARE FASTENER ARENA 0.10
ACE HARDWARE FASTENER ARENA 0001
ACE HARDWARE HOOKS/NUTS/CHAIN ARENA 23.74
ACE HARDWARE HOOKS/NUTS/CHAIN ARENA 1.54
ACE HARDWARE BUSHINGS/COUPLINGS ARENA 49018
ACE HARDWARE BUSHINGS/COUPLINGS ARENA 3020
MINNEGASCO,ACCT'S PAYABLE SEPT GAS ARENA 260.75
MINNEGASCO,ACCT'S PAYABLE SEPT GAS ARENA 16.96
MINNESOTA MUTUAL OCTOBER 1998 PREMIUM ARENA 19038
FORTIS BENEFITS INS CO JUNE 1998 INSURANCE ARENA 26.85
FORTIS BENEFITS INS CO JULY 1998 INSURANCE ARENA 30018.
FORTIS BENEFITS INS CO AUGUST 1998 INSURANCE ARENA 30.18
FORTIS BENEFITS INS CO SEPTEMBER 1998 INSURANCE ARENA 2.44
FORTIS BENEFITS INS CO OCTOBER 1998 INSURANCE ARENA 24.63
RENTALL HASTINGS RENT FLOOR POLISHER ARENA 47.10
RENTALL HASTINGS RENT FLOOR POLISHER ARENA 2.96
UNITED TELEPHONE SYSTEM SEPT PHONE ARENA 148043
UNITED TELEPHONE SYSTEM SEPT PHONE ARENA 9.26
VIKING ELECTRIC SUPPLY RAWL ARENA 59.68
... TOTAL FOR DEPT 74 3,508.44
BRIGGS & MORGAN 1998A HRA REFUND BONDS DEBT SER 6,674.10
FIRSTAR TRUST COMPANY HRA REFUND BONDS 1998A DEBT SER 100.00
*** TOTAL FOR DEPT 80 6,774.10
BRIGGS & MORGAN 1998C EQUIP CERTl FICA TES MISCELLA 1,734.90
*** TOTAL FOR DEPT 81 1,734.90
LEAGUE/MN CITIES INS TRST 4TH QTR WRKRS COMP INS UNALLOCA 24,097.50
MINNESOTA MUTUAL OCTOBER 1998 PREMIUM UNALLOCA 7.50
... TOTAL FOR DEPT 90 24,105.00
BRAUN INTERTEC
BRAUN INTERTEC
BRAUN INTERTEC
BRIGGS & MORGAN
KNUTSON,RICHARD INC
PRIME STAFF
SANDERS, WACKER, WEHRMAN
*** TOTAL
CIVIC ARENA TESTING
EAST HASTINGS TESTING
FEATHERSTONE RD TESTING
1998B GO IMPROVE BONDS
PAY EST #9 - 1997-7
CONST STAKING/SURVEYING
INSP OF CR 42 DEC FENCE
FOR DEPT 99
CONSTRUC 203075
CONSTRUC 633.50
CONSTRUC 581.25
CONSTRUC 3,543010
CONSTRUC 11,500.01
CONSTRUC 592050
CONSTRUC 420.00
17,474.11
... TOTAL FOR BANK 78
191,387,90
*** GRAND TOTAL ***
191,3B7090
October 5, 1998
APPROVED:
City Administrator
Finance Director
Councilmember Simacek
Councilmember Riveness
Councilmember Johnson
Councilmember Moratzka
Councilmember Hicks
Councilmember Yandrasits
Mayor Werner
VI-2 & 3
MEMORANDUM
DATE: October 1, 1998
TO: Honorable Mayor and City Councilmember
FROM: Dave Osberg, City Administrator
SUBJECT: A.) Civic Arena Change Orders
B.) Civic Arena Payment
RECOMMENDED CITY COUNCIL ACTION
It is recommended that the City Council take three actions regarding the Hastings Civic Arena
Proj ect:
1,) Approve the Change Order for Miller Electric, as outlined on the attached letter from
Birkeland Architects,
2,) Approve the Change Order for Gartner Refrigeration, as outlined on the attached letter from
Birkeland Architects,
3,) Approve Payment to Bartley Sales in the amount of$1,940.00.
BACKGROUND
Harold Birkeland, the Architect for the Hastings Civic Arena Project has attached the enclosed letter
and explanation regarding Change Orders at the Hastings Civic Arena, In addition, attachments are
enclosed outlining the Request for Payment from Bartley Sales in the amount of$1,940.00,
Attachments
cl
~
BIRKELAND ARCHITECTS INC,
111 East Third Street P,O.Box154 Hastings,MN55033 (612)438-3613
S2~t9::~e:::-
')~
~~,
1 ("\('10
..........-''-'
Dave Osberg, City Ma~a~e~
Hastings City Hall
101 East Fourth Street
Hastings, MN 55033
Re: Hastings Civic Arena Additio~
Dear Sir:
E~closed are change orders req~ired for the above project.
1. Miller Electric C.O. #2
a. Item 1: Motorized damper interconnect required fOL
exhaust system requested in new arena.
b. Item 2: Ha~dicap door operator connection to power
source required and not included in bid plans.
2. Gartner Refrigeration C.O. #2: New gas service installed
required a new shut-off valve as existing was too small.
If acceptable, sign and return one copy Ior com:ractors to our
office and retain one for your file.
Very truly yours,
E~RKcLANu A~Cn~~EC~S! INC.
O~d~~~
Harold Blrkel.and
.............~.....~ ~,-~.'-
rLt;:).i.U.c:UL..
H!3:kb
Encl.
cc: 9607
1-
"','1 <~'l~
()l'(T ",lit;' Ye(}rs ')
CHANGE
ORDER
AlA DOCUMENT G7()f
OWNER
ARCHtTECT
CONTRACTOR
FIELD
OTHER
o
o
o
[J
n
PROJECT: Hastings Civic Arena Addition CHANGE ORDER NUMBER:
(name, address) Has t ings, MN
GARTNER REFRIGERATION & MFG.,
13205 - 16th Avenue North
Plymouth, MN 55441
The Contract is changed as follows:
INC.
2
September 18, 1998
ARCHITECT'S PROJECT NO: 9607
CONTRACT DATE: June 19, 1997
CONTRACT FOR: Bid Package :fF17
Hockey Rink Ice
Base Bid C
DATE:
TO CONTRACTOR:
(name, address)
Furnish and install gas check valve.
ADD $549.00
Not valid until signed by the Owner, Architect and Contractor.
The original (Contract Sum) (OIDll.NNi!t'K~iX:) was . . . , . . , , , . . . . . . . . .
Net change by previously authorized Change Orders,
The (Contract Sum)~:llilii*ilI:~) prior to this Change Order was,
The (Contract Sum) (!K~"ll<i!ll:iNiKKaUl) will be (increased) (~~
(uXiliilli~) by this Change Order in the amount of . . , . . . , , . . . . . . . . . . . . . . . . . $
The new (Contract Sum) (E~N~!ll:iMKI'lCI\{ilj:inc1uding this Change Order will he .. $
. . . . . . $
, . . S
.$
599,200.00
61,590.00
660,790.00
549.00
661,339.00
The Contract Time will be (lI:i~KJJfa:[X~) (unchanged) by ze ro
Thc date of Substantial Completion as of the date of this Change Order thcrcl(lre is
(0
) davs
NOTE,
ThiS SUllllllJr\' dot's not reflect changes in the Contract Sum, COlltrJCr Time Of Cuar:lIltecd ~laXiI11LlIll Prier.: which have heen aurhorizl'd h\
C:(JI1STructi<ln Cll;1I1ge Directin:,
BIRKELAND ARCHITECTS, INC.
ARCIIITECT
HastJngs, MN
Addrcs.'"
GARTNER REFRIG. & MFG.
CITY OF HASTINGS
COi':TR.\C:TOH
P1ymoutl1, MN
Addn:ss
()\\ '; 1'1(
Ha,stings, MN
A.(klrl'ss
"J-"":~:' M -,,{. n4., ('#I!f{,'~:!1l-
D\H 9 /:f) /7,~ __ DW - - ~/q.-r..
BY
[)\TE
CD
CAUTION: You should sign an original AlA document which h'lS th;s caution printed in red,
An oriqinal assures that changes will not be obscured as m:w ocel/' when documents MP rpnrnrlllc"ri
AlA DOCUMENT G701 . GL\]\;CE ORDER . l<)W EDITION . AIN~' . @19H . TilE
,.1",vIEKICAN INSTITI ''1'1': OF .-\HClllITCTS, I"'.~~ NE\\ YORK A \'1:. t'\.\'<' \X;\:-;HINCTO\-, DC ~()()()()
G701-1987
WARNING: Unlicensed photocopying violates U.S. copyright laws and is subject to legal prosecution.
CHANGE
ORDER
OWNER
ARCHITECT
CONTRACTOR
FIELD
OTHER
AlA DOCUMENT GlOl
o
o
o
o
o
PROJECT: Hastings Civic Arena Addition
(name, address) Hastings, MN
TO CONTRACTOR:
(name, address)
GARTNER REFRIGERATION & MFG., INC.
13205 - 16th Avenue North
Plymouth, MN 55441
The Contract is changed as follows:
Furnish and install gas check valve.
ADD $549.00
CHANGE ORDER NUMBER: 2
DATE: September 18, 1998
ARCHITECT'S PROJECT NO: 9607
CONTRACT DATE: June 19, 1997
CONTRACT FOR: Bid Package 4117
Hockey Rink Ice
Base Bid C
Not valid until signed by the Owner, Architect and Contractor.
The original (Contract Sum) (<XMooXC!eN:M~oe) was . . . . . , $
Net change by previously authorized Change Orders , . . . . . , . . . , . . , . . . , . . . . . , . $
The (Contract Sum) (~~~) prior to this Change Order was, ....... $
The (Contract Sum) (~)MQMMMKRiXl\l will be (increased) (~at)
~ilfiJ'bythisChangeOrderintheamountof......,....,.,.....,....... .S
The new (Contract Sum) (:&il&OOX~~~including this Change Order will be .. S
599,200.00
61,590.00
660,790.00
549.00
661,339.00
The Contract Time will be(Ml!t~X~) (unchanged) by ze r 0
The date of Substantial Completion as of the date of this Change Order therefore is
NOTE,
o ) days.
This sllIllmary does not refleer changes in the Contrtlct SUIll, Contract Time Of Guaranteed i'vlaximulll Price which have heen authorized hy
Construction Change DirccthT.
BIRKELAND ARCHITECTS, INC.
ARCHITECT
Hastings, MN
Add re55
GARTNER REFRIG. & MFG.
CONTRACTOR
Plymouth, MN
Address
CITY OF HASTINGS
OWNER
Hastings, MN
Address
,,-~,,~,l~~~~ ~~
DATE 1('?.>-/c; ~ DATE f/$7/f'J
r:IC
BY
DATE
CAUTION: You should sign an original AlA document which has this caution printed in red.
An original assures that changes will not be obscured as may occur when documents are reoroduced.
AlA DOCUMENT G701 . CHANGE ORDER . [9H-:' EDITlO:\ . AIA@ . @19tC . THE
A.\lERICAI\ fNSTlTLTE OF ARCHITECTS, l-.~') :\EW YO/{K A\'E.. :,\.\X-i" \X'ASllfNCiTON. D.C. 2000()
G701-1987
WARNING: Unlicensed photocopying violates U.S. copyright laws and is subject to legal prosecution.
CHANGE
ORDER
AlA DOCUMENT C7UI
OWNER
ARCHITECT
CONTRACTOR
FIELD
OTHER
o
o
o
o
D
PROJECT: Hastings Civic Arena Addition
(name, address) Has t ings, MN
CHANGE ORDER NUMBER 2
DATE: April 21, 1998
ARCHITECT'S PROJECT NO: 9607
CONTRACT DATE: June 26, 1997
CONTRACT FOR ifl6 Electrical
TO CONTRACTOR:
(name, address)
MILLER ELECTRIC, INC.
3550 Vermillion Street
Hastings, MN 55033
The Contract is changed as follows:
1. Wire motorized damper in arena to come on with exhaust fan El
(exhaust fan and damper provided by others).
ADD $615.00
2. Provide power for automatic swinging door.
ADD $505.00
Not valid until signed by the Owner, Architect and Contractor.
The original (Contract Sum) (~~M~oe) was .
Net change by previously authorized Change Orders.
The (Contract Sum) (~~) prior to this Change Order was,
The (Contract Sum) (~)MQJl.',iMilIffi:~~ will be (increased) (~d)
~otooJgi:'d) by this Change Order in the amount of , . . . . $
The new (Contract Sum) (~~l\{~OOOOX:l\lrl\(<ll:incluliing this Change Order will be . $
.......,'.,........... .$
$
.$
87,700.00
4,083.00
91,783.00
1,120.00
92,903.00
The Contract Time will be (M~~X~) (unchanged) by ze ro
The date of Substantial Completion as of the date of this Change Order therefore is
o )el:l\'s.
NOTE,
Thi" sUlllmary docs 11m refleer changes in the COl1tr:lct SUlll, C011lLlCl Tillle or GU:lranrced '\1aximulll Price which have heen ,lllthorii'.cd h\
C(lli."lructi(m Change Directive
BIRKELAND ARCHITECTS,
ARCHITECT
HastiIl_gs, MN
Addrl'ss
INC. MILL~R ELECT~IC, INC.
COi'TK\CTOH
_Has t ings, M~
CITY OF HASTINGS
OW:\ER
H,~s t ings ~
Address
Address
BJf;if~~i~J.:;1,A~~Z'A~: BY uZlkffJ11v~
DATE 9/G..3--/7 <;0 DAlE 4~/yt. '2// /19 l_
In
DATE _
rlt1
CAUTION: You should sign "n original AlA documenl which hi!'> this cautien printed in r'2d.
An original assures that changes will not be obscured as may occur when docum",nt~ ,..'" r",nrnt'ilJcp(j
AlA DOCUMENT 0701 . CHANCE ORDER . [i)K":" FDITIO;'\J . A1A'~) . cs; 1\)1r . THE
A:\Il':J-\lC:\:\ I:-':STrITTF Of' AHOllTECTS. l-_~') :\1':\\ YOR!\: A\T, :"W, \'C\SI11:""(;T():'\. I),C 20()()(1
G701-1987
WARNING: Unlicensed photocopying violates U.S. copyright laws and is subject to legal prosecution.
CHANGE
ORDER
OWNER
ARCHITECT
CONTRACTOR
FIELD
OTHER
o
o
o
o
o
A/A DUCUMENT G70/
PROJECT: Hastings Civic Arena Addition
(name, address) Hastings, MN
CHANGE ORDER NUMBER: 2
DATE: April 21, 1998
ARCHITECT'S PROJECT NO: 9607
CONTRACT DATE: June 26, 1997
CONTRACT FOR: 4116 Electrical
TO CONTRACTOR:
(name, address)
MILLER ELECTRIC, INC.
3550 Vermillion Street
Hastings, MN 55033
The Contract is changed as follows:
1. Wire motorized damper in arena to come on with exhaust fan El
(exhaust fan and damper provided by others).
ADD $615.00
2. Provide power for automatic swinging door.
ADD $505.00
Not valid until signed by the Owner, Architect and Contractor.
The original (Contract Sum) (O<lllOOxee~M~) was , . . . . . . , , . . . , , . .
Net change by previously authorized Change Orders . . . . . , . . , . . . . , . . . ,
The (Contract Sum) ~XXWf:K~PQ:t:Dl1X) prior to this Change Order was. .
The (Contract Sum) (<XiMNMQ~OOXFl'X~ will be (increased) ~d)
~Mi::tlxrg<Kl) by this Change Order in the amount of , . . . . , , , . . . . . . . , . . . . , .
The new (Contract Sum) (lK~~~ncluding this Change Order will be
. . ,$
.$
$
87,700.00
4,083.00
91,783.00
1,120.00
92,903.00
. , $
,,$
The Contract Time will be (increased) (decreased) (unchanged) by ze ro
The elate of Substantial Completion as of the date of this Change Order therefore is
(0 ) days.
NOTE,
This summary does not retlect changes in the Contract SUIll, Conrract Time Of Guaranteed Maximum Price \\"hich have heen authorized hy
Construction Change Directive
BIRKELAND ARCHITECTS, INC.
ARCHITECT
Hastings, MN
Address
MILLER ELECTRIC, INC.
CONTRACTOR
Hastings, MN
CITY OF HASTINGS
OWNER
Hastings, MN
Address
BY d~z/cLId><.d ~'7IlYt
DATE 9/~~ ~ ~ DATE
Ill'
DATE
r:m
CAUTION: You should sign an original AlA document which has this caution printed in red.
An original assures that changes will not be obscured as may occur when documents are reproduced.
N
AlA DOcuMENT1 G701 . CHANGE ORDER . 19fP EDITION ~ AIA@ . @198- . THE
AMERICAN INSTITUTE Of ARCHITECTS, I'_-I,<j NEW YORK AVE., N.\X-'., \X-.A.sIlIN(d'ON. D,C. 20006
G701-1987
WARNING: Unlicensed photocopying violates U.S. copyright laws and is subject to legal prosecution.
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Oll/ZU/II!! THlI 13:44 tAl HZ IIZII 4"133
HIUU LIH 1>fl.L.ll1>
II!.JUUO
~A~TLEY SALES CO_ INC. PROjeCt : HA9TINBS CIVIC RIlE:NA
RPPLtC~itDN NUM8~R : 7
CONTRACT 'it : 056012 09/30/97 ~PLICATI0N DAT~ : 1116/10/'38
ORIB AMT : 11,560.0ql PERIOD TO : 060/09/98
CONTRRCTOn . HRSTINGS/CITV~GRAUS RETAINRGE : Ii'!
.
DESCRIPilON SCHEDULED PREVIOUS THIS TOTAL
OF \.IORK VALUE RPPL PER 1 Ot> COMPLETED BALRNCE
.....------......---- ....,..-------- --.......---- ....--------- ---------
PR~T1il0NS F & ]; 5665.1110 4440.1lI0 4449.00
BOND 120.00 H~0. 00 120.00
SIGNS F & I 21&:5.00 1435.00- 1435.~
TOILET RCCESS F & I 3910.00 V00_00 1940.00 4&40.00
--- TOTRL --- 118.0.00 e6~5_0li'l 1940.08 10e.3:s.~0 122:5.00
08/20/98 THtT 13:44 FAX 612 929 4733
B4RTLEY SALES
DARTLEV
@c
.... Sales Company tn.c. .
=-
. . . .: P.O. BOX 26036 . .
. GS09 CAMBRIDG~ ST.. MINN~POUS. MN 55426.4401.
. H ..(612)02Q-QOQ1 .,. FAX~ (612) 929-4733
~~. ".':'II.'. .,:-,....:-:. .. , . ,
:'.~
INVOICE NUMBEH~ 02E'B76
.~,
.~.~<"w'_'. _ .'
;:::_~:: ::t, ~,
SOLO.:,ClTY OF HRSTllllbS. .
. TO: . .:' ~Sl{AUS CONTRACTING, lNC.
, ::3&0. HiGHWAY 61 1Il0RTH
..:I-fASTINGS. '.':,~'
....... ....~03~.;. . ,':,',;
SHIP
TO:
,'" :...;' ',". . .
'.
r SHIP VIA;
SHIP DATE' 0E>/fil'3/98
L DUE DATE: 07/0'3/98
,TERMS: NET 30
ITI!!M 1.0 ./DEse. ORDERED SHiPPED
INVOICE
PAC~:E: 1
INVOICE DATIE: . 06/0~ 1~8
I4J 007
"CITY OF....lASTINGS
.'''GRAUS l::ONTRACTlNG, INC.
'HQSTINGS CIVIC RRENA
..;.'HASTINBS ' MN
"-. ,. ,
.55033 .. .
CU~Tc to.,
F.Oc NUMBER:
P.O. DATE:
OUR ORDER NO.:
SALESPERSON,
HAST
SCA
06/04/98
681767
6
I
,
&0 1.00 1.00
A817675&12
INSTALLATION OF lOlLET ACCESSORIES &
INTEROlh SIGNS
...."'IA1NAI
PRICE
1940.0000
;.
SUBTOTAL:
TAX;
PAYMENT~;
TOTAl.:
'8 g
19't0.11.l0 E
1")40_00
0.00
0_00
1':)40.00
VI-4
MEMORANDUM
DATE: October 1,1998
TO: Honorable Mayor and City Councilmembers
FROM: Dave Osberg, City Administrator
SUBJECT: Authorize Blocking Off of 2nd Street for a Thanksgiving Day Morning Fundraising
Race
RECOMMENDED CITY COUNCIL ACTION
It is recommended that the City Council take action to authorize blocking off 2nd Street for a
Thanksgiving Day Morning Fundraising Race.
BACKGROUND
Mary Hoffmann contacted me during the week of September 21, 1998 regarding a fundraising event
that is scheduled to take place on the morning of Thanksgiving, November 26, 1998. A fundraising
race to raise money for Hastings Family Service is scheduled for the morning of Thanksgiving on
November 26, 1998. As a result, the City has been asked to approve blocking off2nd Street from the
Mississippi River Bridge, to Tyler Street during the morning of Thanksgiving, November 26, 1998.
City Staff recommends approval.
~
David M. Osberg
City Administrator
cl
VI-5
MEMORANDUM
DATE: October 1, 1998
TO: Honorable Mayor and City Councilmembers
FROM: Dave Osberg, City Administrator
SUBJECT: Planning Consulting Services
RECOMMENDED CITY COUNCIL ACTION
It is recommended that the City Council take action authorizing Staff to utilize the services of
Hoisington-Koegler to allow for review and comment on de:,elopment and planning proposals on
an as needed basis.
BACKGROUND
As the City Council is aware, the Consulting Firm of Hoisington-Koegler has been assisting the City
with preparation ofthe Comprehensive Parks Plan. Based on all obs,ervations and comments, all
seem pleased with their work. As a result, I conducted a meeting on Friday, September 11, 1998
with Mark Koegler to discuss with him the role his company could play by providing assistance to
the City of Hastings on an as needed basis for various planning and development activities.
Attached to this memorandum is a copy of a letter/proposal that Mr. Koegler provided, outlining the
concept being considered. As discussed in the letter, City Staff currently are available to address the
more routine planning aspects, but should larger more complicated projects be presented to the City,
the assistance of the Planning Consultant would be utilized. As noted in the letter, since the exact
nature of the work is unknown, Staff would utilize the services of Hoisington-Koegler on an hourly
basis, with specific projects being presented to the City resulting in a more specific fee associated
with specific tasks.
Creative Solutions for Land Planning and Design
September 14, 1998
Hoisington Koegler Group Inc.
11I13
~n
Mr. David M. Osberg, City Administrator
City of Hastings
101 4th Street East
Hastings, MN 55033-1955
Dear Mr. Osberg:
It was pleasure meeting with you on Friday to discuss interim planning services for the City of
Hastings. As I indicated, Hoisington Koegler Group has completed similar assignments for other
communities based on changes in staff personnel or maternity leaves. In the past three years, we
have worked in such a capacity for the cities of Chanhassen, Minnetonka and Becker. In all
cases, staff from HKGi served as an extension of city staff either on a specific project basis or in
a more general capacity.
,
My understanding of Hasting's situation is that you have other staff members who are capable of
handling many of the day-to-day planning questions that typically arise. General questions on
structure setbacks, variance procedures, allowable uses, etc. would be handed by the Zoning
Administrator or other staff members. HKGi' s role would likely be to provide planning
assistance on an as-needed basis, probably related to specific projects such as the upcoming
school expansion. Since the exact nature of the work is unknown at this time, the most
appropriate way to approach these efforts is to simply work on an hourly basis, at least initially.
Then, as specific projects become apparent, we can identify a specific fee associated with
specific tasks. Furthermore, we can establish invoicing on a basis acceptable to the City. In
many cases, communities want separate invoice notations for various planning activities so that
they can be charged against the appropriate escrow account or budget fund.
I will serve as the project manager for all interim planning services for the City of Hastings. We
will assign personnel based on specific project requirements. In order to ensure the City of cost
effective services, we will not use senior personnel unless warranted. Therefore, I anticipate that
most of the work will be completed by either Brad Scheib or Loren Gordon, both of whom have
mU:1icipa! staff planning e:.pe,ience. Their 1::>iIEng rf'tes <>re $52.00 per hour and $54.00 per hour
respectively. A complete hourly rate schedule is attached. I am also enclosing resumes to give
you additional background information.
After you have had a chance to review this material and discuss this situation with the City
Council, I would be happy to provide any additional information that may be needed. In the
meantime, please feel free to call me if you have any questions.
Sincerely,
~~
R. Mark Koegler, RLA
Pl\;-~~idc:'-i:
123 North Third Street. Suite 100, Minneapolis, MN 55401-1659
Ph (612) 338-0800 Fx (612) 338-6838
ATTACHMENT A
HOISINGTON KOEGLER GROUP INC.
1998 HOURL Y RATES
Senior Principal............................................. $85-115/hr
Principal.......................................................... $70-75/hr
Professional II ................................................. $52-54/hr
Professional I................................................... $38-48/hr
Technical......................................................... $26-38/hr
Secretarial.............................................................. $38/hr
Testimony..... ............ ....................... .................... $ 150/hr
* 5% discount for retainer services
Incidental Expenses:
Mileage............................................................... 31 tfmile
Photocopying...... .............. ............. .................. ...15i/page
Outside Printing............................................ Actual Cost
Diazo Printing .............................................. Actual Cost
Draft Plotting .................................................. $5.00 each
Vellum Plotting ............................................ $10.00 each
Color Plotting ............................................... $20.00 each
EDUCATION
B.S.L.A. Iowa State University
Business Administration, University of St. Thomas
MARK KOEGLER, RLA
PRESIDENT
REGISTRATION
Landscape Architect, Minnesota
Landscape Architect, Kansas
HOISINGTON
KOEGLER
GROUP
INC.
MEMBERSHIPS AND AFFILIATIONS
Minnesota Recreation and Park Association
American Planning Association
American Society of Landscape Architects
Sensible Land Use Coalition, President 1992-1994
Minnesota Design Team -
Team Member - Wadena, MN
Co-Leader - Sandstone, MN
Co-Leader - Benson, MN
PROFESSIONAL EXPERIENCE
MARK KOEGLER is a landscape architect/planner with 23
years of experience in completing public and private projects
throughout the Midwest. He has specialized expertise in
community and regional planning; park and recreational
design; residential, commercial and industrial site design;
streetscape and plaza design and the preparation of plans and
specifications for site improvements.
Prior to joining HKG, Mr. Koegler was a Vice President and
Board Member with VanDoren-Hazard-Stallings, Inc.; Project
Manager for Schoell and Madson, Inc.; Planning Director for
Chanhassen, Minnesota, and Director of Physical Planning
for the Central Iowa Regional Association of Local
Governments (CIRALG) in Des Moines. Iowa.
While at CIRALG, his department provided local and regional
planning assistance for an eight county area in central Iowa.
Mr. Koegler was responsible for the preparation of the region's
housing goals, policies and implementation techniques and
the preparation of a regional land use plan. He also coordinated
recreation grants and the area's A-95 review process.
Mark Koegler Resume/Page 2
REPRESENTATIVE PROJECT EXPERIENCE
. City of Inver Grove Heights, MN; Comprehensive Plan Update
. City of Johnston, IA; Comprehensive Plan Update
. City of New Prague, MN; Comprehensive Plan Visioning
. City of Deephaven, MN; Comprehensive Plan Update
. City of La Crescent, MN; Comprehensive Plan
. City of Chanhassen, MN; Comprehensive Plan Update
. City of Mound, MN; Comprehensive Plan Update
City of Hastings, MN; Downtown Master Plan
. City of Mound, MN; Downtown Master Plan
. City of Ames, IA; Downtown Parking Study
. City of Chanhassen, MN; Consulting Park Planner
. City of Shorewood, MN; Consulting Park Planner
City of Mound, MN; Consulting Park Planner
. City of Champlin, MN; Consulting Park Planner
City of Deephaven, MN; Chowen's Comer Redevelopment
Area, Streetscape and Landscaping Plan
. City of Bloomington, MN; Bush Lake Beach Reconstruction -
Master plan and preparation of plans and specifications for
site improvements.
. City of Chanhassen, MN; Lake Ann Park - Preparation of
community park master plan and plans and specifications.
. City of Chanhassen, MN; Lake Susan Park - Preparation of a
master plan and construction documents for a picnic shelter.
. Independent School District #272, Eden Prairie, MN; Site
planning and construction document preparation for athletic
fields for Central Middle School.
. City of Mitchellville, IA; Comprehensive Plan, Zoning and
Subdivision Ordinances and CIP
City of Blaine, MN; Centennial Green Park
. City of Rushmore, MN; Rushmore Community Park
. Master plans for five parks in LaCrescent, MN
Comprehensive Park and Recreation Plan, LaCrescent, MN
. Neighborhood and Community Park Master Plans, Chanhassen, MN
. Neighborhood and Community Park. Master Plans, Shorewood, MN
Minneapolis Convention Center; Plaza Site and Landscaping
Design and Implementation
. City of Altoona, IA; Greenbelt Plan
City of Slater, IA; Recreation Master Plan
Merriam Street Bridge. St. Anthony Main, Minneapolis. MN;
Site and Landscaping Improvements
LOREN GORDON, AICP
EDUCATION
B.S. Community and Regional Planning,
Iowa State University
HOISINGTON
KOEGLER
GROUP
INe.
MEMBERSHIPS AND AFFILIATIONS
American Institute of Certified Planners
American Planning Association
Minnesota Planning Association
Co-Chair, Ohio Planning Conference, Dayton/Miami Valley Chapter,
1995-97
PROFESSIONAL EXPERIENCE
Loren Gordon is a community planning consultant with a wide,
range of public and private experience in Minnesota, Ohio and
Iowa. He specializes in community and regional planning, land
use analysis, economic and demographic analysis, site planning,
and ordinance revision.
Prior to forming HKGi, Mr. Gordon worked as a community planner
fcr Woolpert LLP, where his responsibilities included
comprehensive planning at city and county gcvemment levels and
ongoing planning services for two communities. Loren has also
served as the acting City Planner for the City of Miamisburg, OH
and as a planner for the City of Ankey, lA. In these positions, he
has designed and coordinated Mainstreet projects, corridor
enhancement plans, and inventorized and analyzed park facitlities.
REPRESENTATIVE PROJECT EXPERIENCE
. City of Inver Grove Heights, MN ; Comprehensive Plan
. City of La Crescent, MN; Comprehensive Plan
. City of Mound, MN; Ongoing Planning Services
. City of Becker, MN; Comprehensive Plan Update
. City of Becker, MN; Ongoing Planning Services
. City of Ankeny, IA; Park Facilities Inventory and Analysis
. City of Ankeny, IA; Corridor Enhancement Plan
. City of Elkhart, IN; Comprehensive Plan
. City of Elkhart, IN; Zoning Ordinance
. Fayette County, OH; Comprehensive Plan
. Johnson County, IN; Comprehensive Plan
. City of Bluefield, WV; Comprehensive Plan
Loren Gordon Resume/Page 2
. City of Bluefield, WV; Neighborhood Revitalization Plan
Logan County, OH; Comprehensive Plan
. City of Town and Country, MO; Land Use Plan
. City of Riverside, OH; Planning and Zoning Assistance
. City of Carmel, IN; Parking Ordinance
. Golf Course Feasibility Study, Alexandria, KY
City of Miamisburg, OH; Ongoing Planning Services
. City of Miamisburg, OH; CDBG Neighborhood
Empowerment Program Plan
. City of Miamisburg, OH; Adult Entertainment Facility
Study and Ordinance
. Memphis Depot Reuse Authority; Demographic and
Industrial Market Analysis
. JMD Development; Housing Market Analysis
. USAF - Hurlburt Field, Eglin AFB; Comprehensive Land'
Use Plan
USAF - Hurlburt Field, Eglin AFB; AC-130 Sub Area Plan
. USAF - Hurlburt Field, Eglin AFB; Marine Terminal Sub
Area Plan
. USAF - Hurlburt Field, Eglin AFB; South Shore Sub Area
Plan
Northern Kentucky Sewer District; Land Use and
Population Projections
Longaberger Corporation/ODOT; State Route 16
Environmental Assessment
BRAD SCHEIB
EDUCATION
Bachelor of Science in Community and Regional
Planning
Iowa State University
Minnesota Real Estate License
Prosource Educational Services
HOISINGTON
KOEGLER
GROUP
INC
MEMBERSHIPS AND AFFILIATIONS
American Planning Association
Minnesota Planning Association
Sensible Land Use Coalition
PROFESSIONAL EXPERIENCE ,
Brad has a Bachelor of Science in Community and Regional
Planning. Throughout college his emphasis was in Computer
Automated Design, Geographic Information Systems, statistical
analysis, and transportation planning.
Prior to joining HKGi, Brad served as the Community
Development Assistant at the City of Anoka, Minnesota where
his responsibilities included housing redevelopment, economic
development and comprehensive planning. Brad also served
as the Interim City Planner during which time he completed
numerous industrial park site plan reviews and presented to
the Planning Commission. Brad played a key role in the
planning for the development of the Anoka Enterprise Park, a
400 acre industrial park that experienced one of the fastest
rates of growth in the Twin Cities Metropolitan Area.
He has completed courses in Real Estate and is involved in
continuing education courses including Commercial Real Estate
and Retail Strip Center Development. Brad served as a sales
associate for Century 21 Luger Realty, where he developed
experience in business and marketing plans as an independent
consultant.
REPRESENTATIVE PROJECT EXPERIENCE
. City of Woodbury, MN; Comprehensive Plan
. City of Ramsey, MN; Comprehensive Plan
. City of Newport, MN; Economic Recovery Analysis
City of Anoka, MN; Zoning Ordinance Amendments
. City of Anoka, MN; Comprehensive Planning
. City of Anoka, MN; Floodplain Redevelopment Planning,
Acquisition Management, Demolition Management, grant
'Nrlti!1~
. City of Anoka, MN; Housing Studies, Housing Program
Development
. City of Anoka, MN; GIS Development
. City of Anoka, MN; Scattered Site Redevelopment Planning
City of Anoka, MN; Industrial Park Site Plan Review
. City of Anoka, MN; Economic Development Planning
. City of City of St. Paul, MN; Neighborhood Planning
. City of Champlin, MN; Comprehensive Planning
. City of Champlin, MN; Subdivision Review
. City of Champlin, MN; Transportation Planning
. City of Anoka, MN, Community Development Assistant,
updated the Comprehensive Plan, developed a geographic
information system, developed and prepared small studies
and analysis for various Tax Increment Financing Projects,
scattered site redevelopment projects and commercial,
rehabilitation projects. Brad also helped secured funding
for a first time home buyers program and a housing
rehabilitation program.
. City of Anoka, Interim City Planner,
. City of St. Paul, MN, Planning Intern, mapping GIS support
. City of Champlin, MN, Planning Intern, assisted in updating
of Comprehensive Plan
. City of So. St. Paul, MN; Visioning Process
Brad Scheib Resume/Page 2
VI-6
MEMORANDlJM
DATE: October 1, 1998
TO: Honorable Mayor and City Councilmembers
FROM: Dave Osberg, City Administrator
SUBJECT: Juvenile Accountability Incentive Block Grant Program
RECOMMENDED CITY COUNCIL ACTION
It is recommended that the City Council take action authorizing the Mayor and City Staff (Police
Chief and/or City Attorney and/or City Administrator) to send a letter authorizing and supporting
Dakota County's attempts to secure funding from the Juvenile Accountability Incentive Block Grant
Program, for continuation of the South Metro Gang and Youth Violence Prevention Project. In
addition, this action will authorize the City Staff to complete the enclosed application, indicating the
support for combining the City's allocation with other jurisdictions in Dakota County, organizing
into a single contracting entity.
BACKGROUND
Attached to this memorandum is a copy of a letter that was recently received from Dakota County
Attorney Jim Backstrom and Dakota County Sheriff Don Gudmundson regarding the Juvenile
Accountability Incentive Block Grant Program. Also attached is a description of the program and
the proposed funding system for the continuation of the South Metro Gang and Youth Violence
Prevention Project. Furthermore, Staff has attached a copy of the application from the Minnesota
Department of Economic Security, that provides further information regarding the program.
Please note that the City of Hastings is estimated to receive approximately $5,205 if we are choosing
to participate in the program. It is the recommendation of City Staff, including Police Chief Nick
Wasylik that the funds can be better utilized if pooled with other communities in Dakota County,
and the County itself, for continuation of the South Metro Gang Youth Violence Prevention Project,
thus Staff suggests City Council support for the project.
David M. Osberg /"
City Administrator /
cc: Nick "lice Chief
Attachments
c1
Workforce
Preparation Branch
Voice: (651) 296-0928
Fax: (651) 296-5745
TTY: (651) 296-2796
September 21, 1998
Mr. David Osberg
Administrator
The City of Hastings
City Hall
101 East 4th Street
Hastings, MN 55033-1955
Dear Mr. Osberg:
The Minnesota Department of Economic Security has been'designated by Governor Carlson
in consultation with the state Juvenile Crime Enforcement Coalition and the Juvenile Justice
Advisory Committee to allocate a total of $4,167,900 in federal Juvenile Accountability
Incentive Block Grant (JAIBG) funds. The City of Hastings has the opportunity to receive an
allotment of $5,205 under the JAIBG program authorized under Public Law 105-119. This
program is intended to help reform the juvenile Justice system and to provide greater
accountability for juveniles involved in the juvenile or criminal Justice system. Background
materials regarding the JAIBG Program are enclosed for your review. Please carefully
review all of the enclosed materials.
Your jurisdiction's allocation of $5,205 is based on a formula prescribed by federal law: two-
thirds (2/3) is based on your jurisdiction's share of average expenditures for law enforcement,
corrections and court-related activities for counties, cities, townships and tribal governments
(using data provided by the Minnesota State Auditor for 1993 through 1995). The remaining
one-third (1/3) is based on your jurisdiction's share of the average number of Part I crimes
committed between 1992 and 1994 (using data provided by the Justice Department and the
FBI). Federal law requires a minimum cash match of $578 to secure your award of
$5,205.
Your jurisdiction has three options available for pursuing these funds:
1. You may choose not to participate; OR,
2. You may choose to contract with the Minnesota Department of Economic Security
(MDES) to use JAIBG funding within your own jurisdiction, subject to all terms,
conditions and requirements of the JAIBG program (including matching funds); OR,
3. You may combine your allocation with other jurisdictions in your area and organize
yourselves into a single contracting entity. For your information, we have enclosed
a list of all of the jurisdictions located within your county, including the amount
allocated for each and the total resources available.
3~~;~j
"""or
Robo...t 5!"rr:f't
.~:- ",1' : .
. . ~- ~ ~.... ... - . '- .
'vV\N''/y'.d e:).~ta t2.rn 11. U':;
. -...;; ~'.;, ;. ,..
An Equal Opportulllty Employer
Mr. David Osberg
The City of Hastings
September 21, 1998
If your jurisdiction decides to pursue funding either on your own, or as the lead jurisdiction
for a larger partnership, the Department of Economic Security will provide you with
application materials and more extensive detailed information on the JAIBG program. We
intend to schedule a Technical Assistance workshop in the very near future.
To expedite release of these funds, please return the enclosed Certification of Use of JAIBG
Funds form (even if you choose not to participate) by October 20, 1998 to:
John Olson
MDES/WPB
390 North Robert Street
St. Paul, MN 55101-1812
If you have any further questions please do not hesitate to' contact John Olson at (651 )282-
2732 (e-mail: jrolson@ngwmail.des.state.mn.us), or Laura Crowder at (651 )296-2684 (e-mail:
I crowd er@ngwmail.des.state.mn.us).
Thank you for your cooperation.
Sincerely,
j~/
i\{(!J ,) /uu'<j-
Ka/i/acy, Direc61
Office of Youth Development
Minnesota Department of Economic Security
enclosures: Attachment A-Certification of Use of JAIBG Funds
Attachment B-Planning Estimates
Attachment C-JAIBG General Information
Attachment D-Questions and Answers
c: Jerry Ascher
Laura Crowder
John Olson
Attachment A
Certification of Use of Juvenile Accountability
Incentive Block Grant (JAIBG) Funds
Please choose ONE of the following options:
I,
do hereby assert that the
, chief executive officer of
of
1) Chooses not to participate in the Juvenile Accountability Incentive Block Grant
(JAIBG) in 1999.
2) Accepts the amount of $5,205 of JAIBG funds to be expended under the terms
and conditions of the program. We understand and acknowledge that we are
responsible for the expenditure of funds and obtaining the minimum required cash
match of $578.
3) You may combine your allocation with other jurisdictions in your area and
organize yourselves into a single contracting entity. Please include the
following information:
-Name of county OR city
-Contact Person
-Address, phone AND fax number
Please identify the contact person and the fiscal agent for your jurisdiction for the JAIBG ONLY
if you have checked Number 2 or 3 above.
1/ Primary Contact Person Fiscal Agent ...
I
Name: Name:
Title: Title:
Address: Address:
Phone: Phone:
FAX: FAX:
Authorized signature
Date
Title
Telephone Number
Return to: John Olson
MDES/wPB
390 No. Robert St.
St. Paul. MN SS101-1R17
Minnesota Department of Economic Security
Office of Youth Development
ce>ntefY'ber 21. 1 ')('8
PLEASE COMPLETE AND RETURN BY OCTOBER 20, 1998
Page 34
1998 JUVENILE ACCOUNTABILITY INCENTIVE BLOCK GRANT (JAIBG)
PLANNING ESTIMATES FOR DAKOTA COUNTY
7/23/98
JURISDICTION
DAKOTA COUNTY
BURNSVILLE
EAGAN
APPLE VALLEY
. SOUTH ST. PAUL
INVER GROVE HEIGHTS
LAKEVILLE
WEST ST. PAUL
HASTINGS
MENDO
ROSEM
FARM
L1LYDAL
SUNFISH
MENDO
RAVEN
VERMI
RANDOL
EMPIRE
MARSHA
EUREKA
'vERMI
HAMPT
CASTLE
MIESVlLL'
COATES '.
GREENV
NEW TRIE
WATERFO
SOOT A TWP .
DOUGlAS
HAMPTON TWP.
NININGERTWP .
RANDOLPH TWP. '.
COUNTY
DAKOTA
DAKOTA
DAKOTA
DAKOTA
DAKOTA
DAKOTA
DAKOTA
DAKOTA
DAKOTA
TOTALJAIBG ALLOCATION
$ 47,870
$ 16,848
$ 14,474
$ 10,574
$ 9,407
$ 8,289
$ 7,670
$ 7,346
$ 5,205
MATCH AMOUNT
$ 5,318.84
$ 1,872.01
$ 1,608.24
$ 1,174.88
$ 1,045.22
$ 921.04
$ 852.21
$ 816.20
$ 578.39
ELIGIBLE TO
RECEIVE JAIBG
FUNDS DIRECTLY
YES
YES
YES
YES
YES
YES
YES
YES
YES
TOTAL:
DAKOTA $
135,243 $
15,027
Denotes ineligible to receive JAIBG funding directly.
Minnesota Department of Economic Security
Attachment C
Minnesota Department of Economic Security
Juvenile Accountability Incentive Block Grant
General Information
Office of Youth Development
September, 1998
(","j
Page 2
Introduction
The federal Juvenile Accountability Incentive Block Grant (JAIBG) is authorized under Public Law 105-119.
This program is intended to help reform the juvenile justice system and to provide greater accountability
for juveniles involved in the juvenile or criminal justice system. Nationwide, a total of $250 million was
appropriated for allocation to states, principally based on each state's proportional share of persons
under 18 years of age.
Minnesota has been allocated a total of $4,167,900, of which 75 percent ($3,125,925) will be made
available to local units of government using the formula outlined below.
IMPORTANT: FINAL REGULATIONS HAVE YET TO BE ISSUED; CLARIFICATIONS AND/OR
CHANGES MAY OCCUR WHEN FINAL REGULATIONS ARE ISSUED.
Allocation Overview
Allocations from the state to local units of government within the state are determined by a formula
outlined in federal regulations and guidelines comprised of the following:
. Two-thirds (2/3) of the allocation is based on each unit of general local government's (including coun-
ties, cities, townships and tribal governments) proportional share of average noncapital expenditures
for law enforcement, corrections and the judiciary over a three-year period; and,
. The remaining one-third (1/3) is based on each unit of general local government's proportional share of
the average number Part I crimes committed over a three-year period.
After these factors have been computed, counties, cities, townships and tribal governments with an
allocation of $5,000 or greater will be eligible to receive a direct grant from the state, under federal
guidelines.
Units of general local government with an allocation of less than $5,000 are not eligible to receive direct
funding from the state. In Minnesota, the state is encouraging direct grantees to invite neighboring
counties and/or cities with allocations of less than $5,000 to participate in the development and imple-
mentation of their plans.
Matching Funds Requirements
. Any JAIBG funds received by state or local units of government must provide a hard cash match of
approximately 11.1 percent. The tables in Appendix A reflect the amount of matching funds required
for each jurisdiction and are matched to the amount of JAIBG funds which can be leveraged with those
matching funds.
. Allowable sources of cash match under the JAIBG program are as follows:funds from states and units of
local government; Housing and Community Development Act of 1974, Equitable Sharing Program, a
fedeli-Ii as,pl tnrfpitllrp rliqributlon pronrarn tc' Sldl~ ~l1d i). 11 of[icid!'., ;.nd nn"~T", fund,. In kind
COl1lIlUUtIOfl> ale flOI pet I I1ltted. -unoer federal regulanollS governlllg thiS program, matching funds
must be provided before grantees will be allowed to draw any JAIBG funds.
Minnesota Department of Economic Security
Page 3
Juvenile Accountability Incentive Block Grant AUowable Activities
Unless a waiver is granted by the state, no less than 35 percent of JAIBG funds received at the local level
must be used in activities 1,2 and 10. Unless a waiver is granted by the state, no less than 45 percent of
JAIBG funds received at the local level must be used in areas 3 through 9. Funding may also be used in
activities 11 and 12.
1. building, expanding, renovating, or operating temporary or permanent juvenile correction or
detention facilities, including training of correctional personnel; (Note: Any use of JAIBG funds for
construction in this category must be matched on a dollar-for-dollar basis)
2. developing and administering accountability-based sanctions for juvenile offenders;
3. hiring additional juvenile judges, probation officers, and court-appointed defenders, and funding
pre-trial services for juveniles, to ensure the smooth and expeditious administration of the juvenile
justice system;
4. hiring additional prosecutors, so that more cases involving violent juvenile offenders can be pros-
ecuted and backlogs reduced;
5. providing funding to enable prosecutors to address drug, gang and youth violence
problems more effectively;
6. providing funding for technology, equipment. and training to assist prosecutors in identifying and
expediting the prosecution of violent juvenile offenders;
7. providing funding to enable juvenile courts and juvenile probation officers to be more effective
and efficient in holding juvenile offenders accountable and reducing recidivism;
8. the establishment of court-based juvenile justice programs that target young firearms offenders
through the establishment of juvenile gun courts for the adjudication and prosecution of juvenile
firearms offenders;
9. the establishment of drug court programs for juveniles so as to provide continuing judicial supervi-
sion over juvenile offenders with substance abuse problems and to provide the integrated adminis-
tration of other sanctions and services;
10. establishing and maintaining interagency information-sharing programs that enable the juvenile
and criminal justice system, schools, and social services agencies to make more informed decisions
regarding the early identification, control, supervision, and treatment of juveniles who repeatedly
commit serious delinquent or criminal acts;
11. establishing and maintaining accountability-based programs that work with juvenile offenders who
are referred by law enforcement agencies, or which are designed, in cooperation with law enforce-
ment officials, to protect students and school personnel from drug, gang, and youth violence; and
12. implementing a policy of controlled substance testing for appropriate categories of juveniles within
the juvenile justice system. (NOTE: Further clarification is expected on requirements in this
,-aH'Jury; MOf.S CJ1,;'I'~. t,.s~ ;.'m~p'~ ::,. _ :._ .'.,:L,-~ _ ....liY :;'~:.9._51h...t. ffiuy occur.,.
Minnesota Department of Economic Security
Page 4
Local Requirements to Apply For JAIBGFtJnds
Those local units of government in Minnesota with an allocation of $5,000 or more will be contacted in
writing by the Minnesota Department of Economic Security, inviting them to participate in the JAIBG
program. Local jurisdictions eligible to receive direct funding will have three options with respect to
funds available. A jurisdiction receiving a letter from the Department of Economic Security may:
. Choose not to participate in the program, granting the state the right to reallocate the allocation for
that jurisdiction to another jurisdiction (or partnership consisting of several jurisdictions);
. Accept the amount outlined inthe letter and begin the application process; or,
. Enter into a multijurisdictional partnership with neighboring cities and/or counties and work together
to begin the application process.
Those jurisdictions choosing to pursue JAIBG funds either individually, or as a part of a larger
multijurisdictional partnership are required as a part of the appliGltion process to establish a Juvenife
Crime Enforcement Coalition (JCEC) which will be required to develop a coordinated enforcement plan
for reducing juvenile crime in their area.
When establishing a local JCEC, units of local government (or multijurisdictional partnerships) must
include, unless impracticable, individuals representing (1) police, (2) sheriff, (3) prosecutor, (4) State or local
probation services, (5) juvenile court, (6) schools, (7) business, and (8) religious affiliated, fraternal, non-
profit, or social service organizations involved in crime prevention. The eight listed groups for establish-
ing a JCEC is not an exhaustive list. Additional representatives can be added to the JCEC as appropriate.
Units of local government may utilize members of Prevention Policy Boards established under Title V of
the JJDP Act to meet the JCEC requirement, provided that each such Coalition meets the membership
requirements.
Local unit of governments choosing to combine resources and work together on an application covering
their combined area would only need to create one Coalition.
The plan prepared by the local JCEC would be based on a local analysis of juvenile justice system needs
within the represented area. This analysis would assist in determining the most effective uses of JAIBG
funds within the 12 categories of allowable activities towards reducing juvenile delinquency, improving
the juvenile justice system, and increasing accountability for juvenile offenders in the represented area.
Supplanting of JAIBG FundslUse of Funds
Funds may be expended in the 12 categories described on the previous page, and local jurisdictions who
enter into a contract with the Department of Economic Security may take up to 10 percent of the allot.
ment for administrative purposes. However, federal law stipulates that any JAIBG funds received cannot
supplant or otherwise replace funds received from other federal, state, or local sources.
Minnesota Department of Economic Security
Page 5
Application Procedures
As outlined earlier, local units of government eligible to receive Juvenile Accountability Incentive Block
Grant (JAIBG) funding directly from the State of Minnesota will receive an initial letter from the Minne-
sota Department of Economic Security. In addition to the letter, eligible recipients will receive the follow-
ing items enclosed with the letter:
. A Certification of Use of Juvenile Accountability Incentive Block Grant (JAIBG) Funds. This form is the
first step in the application process, indicating that jurisdiction's preference to pursue or waive JAIBG
funding. The form must be completed and returned to the Department of Economic Security.
· A spreadsheet containing the JAIBG allocations for each jurisdiction within the county of the eligible
applicant. Information is also available on the amount of matching funds required for each jurisdiction,
. as well as totals for all jurisdictions within the county.
. General information on the Juvenile Accountability Incentive Block Grant program. This document
provides a quick introduction to the JAIBG.
. Common "questions and answers" about the Juvenile Accountability Incentive Block Grant program,
focusing on administrative and operational issues.
The completed Certification of Use of Juvenile Accountability Block Grant (JAIBG) Funds form must be
received by the Minnesota Department of Economic Security no later than October 20,1998. Jurisdic-
tions who choose to pursue JAIBG funds on their own, or in a leadership role as a part of a larger,
multijurisdictional partnership, will receive a subsequent packet of information containing detailed
application information and materials needed to secure JAIBG funding.
Since this is not a competitive process, funds available to eligible jurisdictions under this grant will be
maintained by the state until the application is received and a contract is put in place. Eligible jurisdic-
tions who indicate in writing to the Minnesota Department of Economic Security that they are choosing
to not pursue funding either on their own or as a part of a larger multijurisdictional partnership will lose
their allocation for the current funding year. Every effort will be made to assign these funds to eligible
partnerships at the local level.
For More lnfonnation
For more information on the Juvenile Accountability Incentive Block Grant program, contact:
John Olson, Youth Programs Coordinator
Minnesota Department of Economic Security/Workforce Preparation Branch
390 North Robert Street
St. Paul, Minnesota 55101
(651) 282-2732 or toll-free at 1-800-456-8519
E-Mail:jrolson@ngwmail.des.state.mn.us
Laura Crowder
Minnesota Department of Economic Security/Workforce Preparation Branch
390 North Robert Street
St. Paul, Minnesota 55101
{651} 196 2684 or tol! "f--po Jt 1 00n "'.C;;f OC 10
E-Mail: Icrowder@ngwmail.des.state.mn.us
Minnesota Department of Economic Security
Page 6
Counties With 1998 Juvenile
Accountability Block Grant
Allocations of $5,000 or More
.
Minnesota Department of Economic Security
LEGEND
Counties With Own JAIBG
Allocation of $5,000 or More
(NOT Including Other
Jurisdictions)
Counties With Sum of ALL
Jurisdictions (Including
County) $5,000 or More
Workforce
Preparation Branch
Mirmesota Department of Economic Security
l:fDES
Hdping Pmpk Help Them.,elv", Achkt.'i E:mum"" S<rnriry
Voice: (651) 296-0928
Fax: (651) 296-5745
TTY: (651) 296-2796
Attachment 0
Juvenile Accountability Incentive Block Grant (JAIBG)
Questions and An~wers
1. How many jurisdictions are eligible?
Whether a county, city, township or tribal government is eligible to receive JAIBG funds directly
depends on its percentage of total statewide law enforcement and related expenditures and its
percentage of the state total of Part I crimes reported to the FBI. Using the formula specified in-federal
law, 55 cities and 41 counties in Minnesota are receiving this letter because their allocation is at or
above the $5,000 minimum threshold established in federal regulations. Planning estimates consisting
of percentages of law enforcement expenditures and Part I crimes have been calculated for the entire
state.
2. Are matching funds required? If so, how much?
Matching funds are required as a part of this grant. The amount of match required has been calculated
by MDES in accordance with federal law and policy established by the Justice Department. The
amount of match is roughly 11.8 percent of the amount of JAIBG funding allocated to eachjurisdiction.
3. If my jurisdiction wants to partner with others, what is the first step?
Each eligible jurisdiction (city or county) will have the option to partner with other communities and/or
counties as it deems appropriate. Jurisdictions may partner with others as they see fit; however, it is
very important that a lead partner be identified early on for purposes of coordinating the plan so we
know who the key contacts are as the process of developing plans and issuing contracts progresses.
4. What happens to the allocations for those jurisdictions that are under $5,000?
We intend to offer these funds to the appropriate county to use for activities allowed under JAIBG.
However, matching funds must be provided.
5. Who is eligible to be a fiscal agent?
Any unit of general local government (county, city, township or tribal government) can act as a fiscal
agent for this project.
6. How long will the funding last?
All contracts will be for twelve (12) months.
390 North Robert Street
Saint Paul, Minnesota 55101
www.des.state.mn.us
7. What are the reporting/auditing/monitoring procedures?
Once a contract has been signed by all parties, the fiscal agent will receive Financial Status Reports
(FSRs), Request For Cash forms, Quarterly Progress Reports and instructions on how to complete them.
8. How much funding is available for administration at the local level?
Up to ten percent of the amount of JAIBG funds received can be used for administrative purposes.
9. What are allowable sources of matching funds?
Allowable sources of cash match under the JAIBG program are as follows: funds from states and units
of local government; Housing and Community Development Act of 1974, Equitable Sharing Program, a
federal asset forfeiture distribution program to state and local officials; and, private funds. In-kind
contributions are not permitted.
10. What training and technical assistance will be available?
MDES will be hosting a one-day Technical Assistance Workshop:for representatives from eligible
jurisdictions within the very near future. We are presently identifying a location (or locations) where
your staff can meet with MDES staff to discuss specific issues and learn more about the Juvenile
Accountability Incentive Block Grant Program. We will also be offering ongoing telephone support as
well as assistance through e-mail. Additional information will be provided at these workshops, You
will be notified in writing ofthe time(s) and location(s) ofthese workshops.
JUVENILE ACCOUNTABILITY INCENTIVE BLOCK GRANT
TECHNICAL ASSISTANCE WORKSHOP
Thursday, November 5, 1998
St. Cloud Civic Center
St. Cloud, Minnesota
8:30 A.M. to 12:00 Noon
Sponsored by the Minnesota Department of Economic Security
and the Minnesota Juvenile Justice Advisory Committee
This one-half day session will provide participants with an overview of the new federal Juvenile
Accountability Incentive Block Grant Program. Highlights of areas to be addressed during this one-
halfday session will include:
o Allocation of Federal JAIBG Funds
o Identification of Eligible Jurisdictions
o Development of Required Plans For Accessing Funds
o Discussion of Allowable Activities
o Questions and Answers
You are strongly encouraged to send appropriate staff to learn more about the Juvenile
Accountability Incentive Block Grant. This session is provided at no cost to participants; a continental
breakfast and refreshments will be provided.
A separate registration form is enclosed for your information, Please copy the form as needed and
return it to:
Laura Crowder
Office of Youth Development
Minnesota Department of Economic Security
390 North Robert Street
St. Paul, Minnesota 55101
You may also fax the enclosed form to Laura Crowder at (651) 296-5745. Please return your form(s) no
later than October 26, 1998. If you have any additional questions, please contact John Olson from the
Department of Economic Security at (651) 282-2732 or via e-mail atjrolson@ngwmail.des.state.mn.us
We look forward to seeing you on November 5th!
JUVENILE ACCOUNTABILITY INCENTIVE BLOCK GRANT (JAIBG)
TECHNICAL ASSISTANCE WORKSHOP
REGISTRATION FORM
November 5, 1998
St. Cloud Civic Center
8:00 - 12 Noon
NAME:
PARTNERSHIP REPRESENTED:
TITLE:
ORGANIZATION:
ADDRESS:
CITY:
PHONE:
E-MAIL:
STATE:
FAX:
ZIP:
NAME:
PARTNERSHIP REPRESENTED:
TITLE:
ORGANIZATION:
ADDRESS:
CITY:
PHONE:
E-MAIL:
STATE:
FAX:
ZIP:
PLEASE RSVP NO LATER THAN OCTOBER 26, 1998
Mail to: Department of Economic Security
Workforce Preparation Branch
Attn: Laura Crowder
390 No. Robert St. - 1 st Floor - Room 125
St. Paul, MN 55101-1812
or Fax to: 651/296-5745 - Attn: Laura Crowder
Dakota County Judicial Center
1560 West Higllway 55
Hastings. Minnesota 55033-2392
Charles A. Diemer. CI,ler Deputy
Karen A. Scl,affer. First Assislant
Telephone
(612) 43tl-443H
FAX: (612) 438-4500 (Criminal Division)
FAX: 1612) 438-4479 (Other Divisions)
E-rnail: altorney@co.dakota.mn.us
OFFICE OF DAKOTA COUNTY ATTORNEY
JAMES C. BACKSTROM
COUNTY ATTORNEY
August 21, 1998
DAVE OSBERG
CITY ADMINISTRATOR
CITY OF HASTINGS
101 - 4TH ST E
HASTINGS MN 55033
Re: Juvenile Accountability Incentive Block Grant Program
Dear Mr. Osberg:
We recently met with the Police Chiefs Association in Dakota County to discuss funding that
will be made available under the Juvenile Accountability Incentive Block Grant Program (JAIBG
Program). The purpose of the JAIBG Program is to provide states and units of local government
with funds to develop programs to promote greater accountability in the juvenile justice system.
Minnesota has been allocated $4,167,900. The state has already applied to receive the funds,
which should be disbursed by September 30, 1998. It's our understanding that the State will pass
the money down to cities, similar to other law enforcement block grant programs.
Enclosed is a proposal that outlines needs that our offices haye in the area of preventing juvenile
crime. The Chiefs' Association was receptive to this proposal and I encourage you to discuss
this matter with your police chief. The proposal seeks funding to continue the South Metro Gang
and Youth Violence Prevention Project. The block grant program sets forth 12 purpose areas
under which the funding may be allocated (copy of relevant section describing purpose areas is
attached). The guidelines indicate that not less than 45% of the funding received by a
jurisdiction must be allocated to purpose areas 3-9, and not less than 35% must be allocated to
purpose areas 1, 2, and 10. Most of the purpose areas pertain to functions that are provided at the
county level. Our proposal focuses on purpose area 5, which pertains to functions that fall under
the jurisdiction of the county so we are not asking to compete with funds that could be utilized at
the city level of government. It appears that only purpose areas 2, 10 and 11 apply to functions
that could be provided at the city level of government.
Criminal Division
r>hi1H'~-n ~rn!~nr.o,\'ic' "(",:-l,,-1
Juvenile and Protective Services Di\"ision
r'0n......1r1 L' r)... ".", L,Je.'-H-l
Civil Division
1--"., n ~'-:,~'~r>:l j :C:li.....
Victirn/Witness Coordinator
Patrici(l Honken
Office Mc1l1dgt~1
Nanna J. ZcllJel
COlnnll1l1irv HeldlhH1S Oircct<)r
Dicll-lt' Anderson
@
30% post-consumer
,,\n l-::qlldl OppOrllllli:\ Elnployn
DA VE OSBERG
August 21,1998
Page 2
In addition, the regulations require units of local government to establish a Juvenile Crime
Enforcement Coalition to develop a coordinated enforcement plan to reduce youth crime. If your
city is eligible to receive funds under the lAIBG Program, and develops a coalition, please notify
us so we, or a member of our staff: can sit on your coalition. The regulations require that a
prosecutor and Sheriff must be represented on the coalition. As you all know, the County
Attorney prosecutes all juvenile delinquency matters, and consequently, it would be appropriate
for the County Attorney's office to be represented on these juvenile crime coalitions.
Please review our proposal and let us know if you have any questions. We will contact you to
follow up on our request within the next few weeks. Thank you for your consideration.
Very truly yours,
~i\M 1k~
JAMES C. BACKSTROM
DAKOTA COUNTY ATTORNEY
~ I:M-. <7} lJ.---tQ/~w/V-z-O ~
DON GUDMUNDSON
DAKOTA COUNTY SHERIFF
/dma
PREVENTION OF JUVENILE GANG
AND YOUTH VIOLENCE
FEDERAL FUNDING HAS BEEN PROVIDED TO FIGHT
JUVENILE CRIME. THE FEDERAL GOVERNMENT HAS
BEEN VERY SPECIFIC ABOUT FUNDING FOR DESIGNATED
PURPOSES. PROSECUTORS DO NOT COMPETE WITH LAW
ENFORCEMENT FOR FUNDING UNDER MOST AREAS.
FEDERAL FUNDING IS MANDATED FOR FUNCTIONS
PROVIDED AT THE COUNTY LEVEL, BUT MOST FUNDING
WILL BE DISTRIBUTED AT THE CITY LEVEL.
I. INTRODUCTORY SUMMARY
The Dakota County Attorney is charged with the responsibility of prosecuting all juvenile
crime that is committed in the County. Due to rapidly rising juvenile crime rates, the Dakota
County Attorney believes it is essential to continue to commit resources to take a pro-active
approach at preventing juvenile gang and youth violence.
This proposal requests funding from money that local jurisdictions will receive under the
Juvenile Accountability Incentive Block Grant (JAIBG) Program. The funding would allow the
South Metro Gang and Youth Violence Prevention Project, which originated in 1995, to
continue. It is a tri-county project between law enforcement in Dakota, Carver, and Scott
Counties and the local County Attorneys. The project is currently funded through September
30th of this year with funds that were received from the Minnesota Department of Children,
Families, and Learning. The Project Coordinator serves as the liaison between the Counties to
facilitate and implement project activities. An advisory committee was formed whose
membership reflects diverse professions.
The total amount of money needed to continue this project for the next fiscal year from
October 1, 1998 to September 30, 1999 is $69,086, which includes salary and benefits for the
Project Coordinator and funds for project activities Given the population of the three counties
served by the project, Dakota County's share of the project expenses is $48,360 (this is explained
further in section V).
II. PROBLEiVI ST A TEiVIENT
Juvenile crime is one of the most significant issues facing Dakota County at this time. In
1990, only 628 juveniles were prosecuted by the Dakota County Attorney's Office. This has
risen to 1,685 juvenile delinquency prosecutions in 1997, an increase of 168% during this
decade While juvenile f)ro~e\"t;or>s InVf~ increaserl significantlv since the earl v ] 990's, we are
seeing some signs of hope. The overall rate of prosecutions dropped almost 8% in 1997, from
1,829 prosecutions in 1996 to 1,685 prosecutions in 1997. A one year drop still leaves Dakota
County with a large increase in juvenile crime in the 1990' s.
It is vital that we continue to address the juvenile crime problem in Dakota County and
look ahead at what's forecasted for our future. It is estimated that the Dakota County population
of juveniles most prone to commit crime (14 to 17 years olds) is rising much faster than the
overall population of the County. Projections are that this population group will grow by 85%
between 1990 and 2004 in Dakota County, a growth rate that is four times higher than the State
average (Source: Dakota County Community Services Planning, 1995).
The significant juvenile population growth in Dakota County and increased crime rate
has resulted in the spread of gang activity and youth violence becoming an increasing concern.
Studies have shown that implementing programs that focus on prevention, intervention, and
suppression of gang activity before gangs have a strong presence in communities increases the
likelihood that gangs will not gain a significant foothold. When developing community
initiatives that serve to mobilize communities, research ha.s shown that the most promising way
to address the gang problem is through education and training of community members and
professionals, youth accountability, and coordination and communication between and among
criminal justice organizations and community organizations working in the area of violence
prevention (Source: Gang Suppression and Intervention: Community Models, 1994). The South
Metro Gang and Youth Violence Prevention Project is doing those things right now.
II. PROPOSAL OBJECTIVES Ac~D METHODS
The JAmG Program guidelines indicate that a given percentage of money must be
attributed to certain purpose areas. The purpose areas that pertain to duties provided by
the County Attorney's Office are separate from the purpose areas that are applicable to
services that could be provided by the city level of government. Consequently, the County
Attorney's Office is not competing with the funding that could be designated to cities
within Dakota County. It is important to note that the funding that is being requested to
continue the gang prevention project applies to purpose area five of the guidelines that set forth
the funding criteria. Purpose area five designates funding to enable prosecutors to address gang
and youth violence problems more effectively. The South Metro Gang and Youth Violence
Prevention Project is intended to do just that.
The advisory committee of the South Metro Gang and Youth Violence Prevention Project
developed a strategic plan that sets forth several project objectives. The Project Coordinator is
responsible for facilitating and implementing activities with guidance from the advisory
committee and County Attorneys and County Sheriffs from each county involved in the project.
Outlined below are the objectives that the project would continue to work towards achieving
with funding obtained from the J AIBG Program.
Objective I. Provide ongoing education and training regarding the: problem of youth violence
and gang activity
Method 1. Coordinate trammgs aimed at providing law enforcement officers,
community members, and other professionals with the necessary information to work to
prevent youth violence and gang activity.
Method 2.
Method 3.
Method 4.
Conduct presentations for schools, professional groups, business
organizations, family network groups, and youth groups.
Develop and disseminate educational information and literature regarding
youth violence and gangs to parents and the community.
Work with law enforcement to help schools develop policies relating to
gang and yout!1. violence prevention.
Objective 2. Collaborate with other groups on activities related to promoting safe communities
using methods pertinent to youth violence and gang prevention and intervention.
Method 1.
Method 2.
Assist communities in establishing networks which foster communication
between the various agencies and organizations pertaining to youth
violence and gang activity.
Assist communities and other organizations in developing new initiatives
to prevent or eliminate youth violence and gang activity.
Objective 3. Support and/or sponsor activities and initiatives that focus on intervention and
suppression of gangs and youth violence.
Method 1.
Method 2.
Method 3.
Facilitate the South Metro Gang Task Force.
Continue to support the graffiti removal poster campaign.
Address intervention strategies by gathering data about current programs
that assist parents and youth in confronting gang and youth violence
activity for planning of support group for parents.
Objective 4. Address medial public relations needs and activities.
Method 1.
Method 2.
Method 3.
Continue to support and maintain the project web site.
Develop a video project pertaining to youth violence and gang prevention.
Continue to support and distribute the project media packet to community
members and professionals.
IV. BUDGET SUMMARY
Th(' ex"efl~e~ H,I<lt('o tn rnntinllinp- thf' fidl-tirne Proiect C'oQrrlim.t0f ')05ition and
carrying out project activities from October 1, 1998 to September 30, 1999 are as follows
Salary and Benefits:
1 FTE Project Coordinator:
Project Expenses:
Print/Copy:
Phone/Postage:
Training/Contracting Expenses:
Supplies:
Travel:
Program Activities:
Total:
v. ACTION PLAN
$47,086
$6,000
$400
$7,000
$600
$3,000
$5,000
$69,086
The South Metro Gang and Youth Violence Prevention Project is a tri-county project, so
it would be appropriate for Dakota County to provide funding for only a given portion of the
total expenses. The most equitable method that was arrived at to determine each county's share
of the total expenses was to base the amount on county population figures. Dakota County,
population 330,000, comprises 70% of the total population, while Scott County (population
72,800) comprises 16% and Carver County (population 63,200) comprises 14%. Seventy
percent of the total project expenses amounts to $48,360.
We urge the Dakota County Police Chiefs and City Managers within Dakota County to
recommend designation of funding to the Dakota County Attorney's Office and Dakota County
Sheriff in the amount of $48,360 to continue the South Metro Gang and Youth Violence
Prevention Project for the time period from October 1, 1998 to September 30, 1999.
grantJuv
//
JAIBG Guidance Manual
on relative share of the aggregate of all States' population of people under the age ofl8 (see
appendix E for allocations to each State).
2.4 Program Purpose Areas
The purpose of the JAIBG Program is to provide States and units of local government with
funds to develop programs to promote greater accountability in the juvenile justice system.
Funds are available for the following eleven program purpose areas, as enumerated in H.R. 3. In
addition, the Appropriations Act provides a twelfth area for which funds may be expended: the
implementation of a State or local policy of controlled substance testing for appropriate
categories of juveniles within the juvenile justice system.
Purpose Area 1
Building, expanding, renovating, or operating temporary or permanent juvenile
correction or detention facilities, includin,g training of correctional personnel (see
Section 6.11,6.12, "Definitions");
Purpose Area 2
developing and administering accountability-based sanctions for juvenile
offenders;
Purpose Area 3
hiring additional juvenile judges, probation officers, and court-appointed
defenders, and funding pre-trial services for juveniles, to ensure the smooth and
expeditious administration of ~ juvenile justice system;
Purpose Area 4
hiring additional prosecutors, so that more cases involving violent juvenile
offenders can be prosecuted and backlogs reduced;
Purpose Area 5
providing funding to enable prosecutors to address drug, gang, and youth violence
problems more effectively;
Purpose Area 6
providing funding for technology, equipment, and training to assist prosecutors in
identifying and expediting the prosecution of violent juvenile offenders;
4
f'
JAIBG Guidance Manual
Purpose Area 7
providing funding to enable juvenile COurLS and juvenile probation offices to be
more effective and efficient in holding juvenile offend,ers accountable and
reducing recidivism;
Purpose Area 8
the establishment of court-based juvenile justice programs that target young
firearms offenders throu~1J the establishment of juvenile gun courts for the
adjudication and prosecution of juvenile firearms offenders;
Purpose Area 9
the establishment of drug court programs for juveniles so as to provide continuing
judicial supervision over juvenile offenders with substance abuse problems and to
pr~vide the integrafed administration of other sanctions and services;
Purpose Area la,
establishing and maintaining interagency infoimation-sharing programs that
en~ble the juvenile and criwinal justice system, schools, and social services
agencies to make more informed decisions regarding the early identification,
control, supervision, and treatment of juveniles who repeatedly commit serious
delinquent or criminal acts;
Purpose Area 11
establishing and maintaining accountability-based programs that work with
juvenile offenders who are referred by law enforcement agencies, or which are
designed, in cooperation with law enforcement officials, to protect students and
school personnel from drug, gang, and youth violence; and,
Purpose Area 12
implementing a policy of controlled substance testing for appropriate categories
of juveniles within the juvenile justice system.
.2.5 Eligibility Requirements
S tate Eligibility
In order to be eligible for FY 1998 JAIBG funds, the CbiefExecutive Officer of the State mus,
certify to the OJmp Administrator either active or prospective consideration of the requirements
outlined below. If a State already complies with one (o'r more) of these requirements,
certification of such compliance would be sufficient with regard to that requirement(s).
Consideration of only the remainin!:! reouirement(s) would be necessary.
- - .
5
-f'
JAIBG Guidance Manual
..
government, or a legally authorized combination, must serve as the fiscal agent(s) for receiving
the award from the State and obligating and expending funds for the benefit of the combined -
units.
*
~ Program Purpose Area Distribution of Funds
States applying for funding to OJJDP and units oflocal government receiving funds from States
must provide an assurance that, other than funds set aside for administration, not less than 45
percent is allocated for program purpose areas 3-9, and not less than 35 percent is allocated for
program purpose areas 1,2 and 10. b~.;f!!2f}1fu1!li~p~quired riilIes~ the~State'certifieS.toOJJDP}
or a unit ()f1ocal government certifies to .the State that the interests of public safety andjuv~l~J .
crin:te..contro1 would be better served by expending its funds in 'if proportioniotherthan the 45 :and :,
.".35 percent rniniIDuins. Such certification shall provide information concerning the availability of
existing structures or initiatives within the intended areas of expenditure (or the availability of
alternative funding sources for those areas), and the reasons for the State or unit oflocal
government's alternative use. However, with or without such certification, all program funds
must be expended for programs within the 12 authorized.program purpose areas. '
Waiver ofLoeal Pass-Through
A waiver may be requested by a State for the 75 percent pass-through to units oflocal
government if the State demonstrates that it bears the primary financial burden (more than 50
percent) for the administration of juvenile justice within that State. The State must demonstrate
how the level of primary financial burden for services provided in the authorized program
purpose areas was established (see Section 6.8, "Definitions") and submit a letter to the OJJDP
Administrator requesting approval of the waiver request In submitting a waiver request, the
State shall demonstrate that it has consulted with units oflocal government in the State or
organizations representing such units. OJJDP will review the request, and in the
Administrator's discretion, may waive the 75% pass-through requirement and substitute a lower
local pass-through requirement in an amount that reflects the relative financial burden for L~e
administration of juvenile justice that is borne by the State,
Example:
State X demonstrates that it bears 90 percent of the total costs incurred within that
State for the administration of juvenile justice (versus 10 percent for all units of
local government). The S tate could request a reduction 0 f the required local pass-
through from 75 to 10 percent.
Administration
A S tate may use up to 10 percent of the total grant award for administrative costs related to the.
JAIBG program. A unit of local government may also use up to 10 percent of the sub grant
awarded to that unit oflocal gove:nment for administrative costs related to the JAIBG program.
All funds used for administrative costs are subject to the match requirement.
12
VI-7
MEMO
Date:
September 29, 1998
To:
~Yor City Council
~~
Marty, cN amara
From:
Subject:
Swimming Pool Change Order 2-1 and Change Order 2-2
Staff is requesting that the City Council approve Change Order 2-1 to the outdoor swimming pool
that adds a cleanout to an 8 inch sewer line. The cost for this Change Order is $1,512.13.
Staff is also requesting City Council approval of Change Order 2-2, the concession area at the
swimming pool. This is to add a block divider wall and reverse door swing for the concession
area. This is the change order that staff is recommending for the storage of supplies. The total
additional charge is $1,774.28.
If you have any questions regarding these change orders, please contact me at 480-2344. Thank
you.
jt
....
SWANSON PLUMBING & HEATI~It\ INC.
3550 Vermillion Street r "1
HASTINGS, MINNESOTA 55033 \ C02 - \ j
(612) 437-9215
FAX (612) 437.2112
TO
A & L
11302 PHEASANT LANE NO.
MAPLE GROVE
ATTN: DOLORES VALASQUEZ
We hereby agree to make the change(s) specified below:
CHI'NGE ORDER
Number # 1
Y PHONE DATE ~
651-437-9215 8-31-98
JOB NAME/LOCATION
HASTINGS ROADSIDE PARK
HASTINGS, MN
JOB NUMBER JOB PHONE
884 480-1313
EXISTING CONTRACT NO. DATE OF EXISTING CONTRACT
~ 6-18-98 #
"ADD" CLEAN-OUT TO 8" SEWER LINE FROM BATH HOUSE
AS ORDERED BY BILL THOMSON.
ITH SHOULD BE NOTED THAT THE
NEW MANHOLE.
INSPECTION DEPT.
...m""................-"'..._mu
.(~:E:~J:,:rr-l)Ir-I~J?:E:~':J:':E:I:l':J:'ff:r1)~ORK ON F'~II:lP.XLP.{,JG.?J1J~~!3!1:'l' 4 P. M.
AND APPROVED THE INSTALLATION
MATERIAL
6 1/2 % TAX
LABOR
DIG & BACKFILL
$ 169.00
11 .00
569.00
375.00
......._ .........u.....
124.00
281.00
$1 405.00
plo
..>...
GRAND TOTAL
NOTE: This Change Order becomes part of and in conformance with the existing contract.
DATE
WE AGREE hereby to make the change(s) specified above at this price Q ADD
1,405 00
ACCEPTED - The above prices and specifications of
this Change Order are satisfactory and are hereby
2cC'spted l\P :<.\ fa be De:i(',rm~-:d u.""lclr- r S;::, ~f;;~ :~J'Y!':)
and conditions as specified in original contract unless
otherwise stipulated.
$
PREVIOUS CONTRACT AMOUNT
$ 152,500 00
$ 153,905.00
REVISED CONTRACT TOTAL
Signature
Date of acceptance
(OWNER)
).
Sep 14 99 01:23p
A & L Construction, Inc.
(612) 391-7942
p.l
I Ca'2.-~ \
A & L Construction" Inc.
11032 PbellSant LaJle North
Maple: Grove, MN 55369
Tel No. (m) 41.4-4380 Fax NIL (612) :m-1'.I42
September 14, 1998
Gremmer & Associates Consulli1lg Engineefs
C/O Tim Grommer
2546 Post Road
Plover, WI 54467
(Fax No. 1-115-341-1856,1 pgtransnlitred including this cover, ong. will not I" mailed)
Rc:
9801- Roadside Park Swimming Pool Contract # I
Cban~ @Concession Area (A & L COM Rev. 1)
Herewith below is our revise proposal for the above project, after ronvmatiOl1 I fom AI SlJeldon this
morning, SepteII1ber 14, 1998.
Our cost to add IICW blod divider wall and reverse doornving for Coocession I rea is all fur the sum of
. Below is our revise cost breakdown. Please no\e that HM: frame was ordered l ~LCad of time before this
change was initiated.
A & L-pick-upldclM':r HM frame for new swing opening 2 hrs@45 $ 90.00
I x3 cedar ( de1eted--;1el" disI;usSion 1his morning) 0.00
15% maIk-up 13.50
SUB-TOTAL (A) $ 103.50
SubcontI3ctor Price;
Wheeler Hardware $ 50.00
MSC Concn:tc &. Masonry $ 1,200.00
Paint New Divider Wall @ 238 sJ. $ 300.00
5% Mark-Up 77.50
SUB-TOT AL(B) S 1,627.50
SUB-TOTAL (A + B) $ 1,731.00
Add Bond Cost 43.28
TOTAL (REVISED)TI:IIS CHANGE S 1,774.28
HM frame has been isn1alled, A &L will proceed block wall divider isntaUa!I:o upon your notice 10
proceed. We request a conlraCl change order to be issued 10 cover lhe cost.
If Y<lU have any questions, please feel free t<l cootact myself or Eric @ 480- J 3.
Very truly yours,
C<:: C0#4Rev 1 \HlISlings\980 [
VI-8
Memo I
To: Mayor Werner and City Councilmembers ~l
From: Joyce P. Hottinger, Administrative Assistant/City ClertC\~
Date: October 1, 1998
Re: Election Judges for General Election and Schedule Special Meeting on
Wednesday, November 4 at 5:00 p.m. to Canvass Rdurns of Election
Recommended City Council Action:
Approve the following actions:
1) Authorize the attached list of election judges to serve at the Gemnl Election;
Because of the requirement to balance Parties in Section 204B.19 of the Minnesota
Election Laws, staff may need to reassign judges as needed to different Wards. All the
judges will not be working the full day of election, as'some of them may be working an
afternoon or morning shift only on election days, others will serve as alternates in the
event a backup judge is required, In the event we receive additional interest by individuals
interested in serving as election judges prior to election training dates, we will invite them
to serve as judges or alternates.
Please refer to the attachments for the list of judges.
2) Authorize the polling places listed below:
As in the Primary, the three churches and Amory will be used as polling places for the
General Election:
1" Ward
2nd Ward
3rd Ward
4th Ward
National Guard Armory
Our Saviour's Lutheran Church
United Methodist Church
St. Philip's Lutheran Church
3050 Red Wing Boulevard
400 West 9th Street
615 West 15th Street
1401 West 15th Street
3) Schedule a Special Meeting on Wednesday, November 4 at 5:00 p.m. to canvass the
Municipal Election Results.
Background:
In accordance with Chapter 2 of the City Charter, returns of election must be canvassed by the
City Council within two days after any regular or special election
Attachment:
I. Primary List of Election Judges
Experience
HJ (1994/1996)
AJ (1994/1996)
J (1994/1996)
J (1994/1996)
(New)
J (1994/1 006)
J (1994/1996)
J (Sub in 1996)
(New)
(New)
(New)
( 1996)
(New)
(New)
(New)
15 Total
Mornings (14) 7 D; 7 R
Afternoons (14) 7 D; 7 R
( 1994/1996)
(1996)
(1996)
(Head)
(Head)
GENERAL PARTY/NAME/SIDFT LIST
EFFECTIVE 9-28-98
Ward 1
Position
Name
Head
Assistant
Denice Kehn
Joan Moes
Dora Hinton
Mavis Meiers
Eileen Calkins
Pat Fox
Gloria Stoneberg
Lorraine T ri
Jan Niederkom
Vince Teuber
Eileen Schommer
Carol Scully
Rose Lueker
Nancy Skweres
Theresa Gerlach
Absentee
Pat Pederson
Lois Keene
Diane Christnagel
Health Center
September 8th (3) 1 Dj 2 R
Mary Teuber
Janice Niederkorn
Bev Bacon
September 9th (4) 2 Dj 2 R
Lois Milbrandt
Mary Teuber
T (1n10P l\Jlfl't1~,.1rf)r1')
Bev Bacon
Party
Shift
R
D
R
R
R
D
D
D
D (930 Lyn Way)
R
R
D
D
D
R
6 a.m.-2 p.m.
2:00 p.m.-Close
D
R
R
R
R (1534 Tyler S1.)
D
D
R
R.fl "14 Tvlf'f St\
. .
D
GENERAL PARTY /NAME/SHIFT LIST (Continued)
EFFECTIVE 9-28-98
Ward 2
Experience Position Name Party Shift
JH (1994/1996) Head Judge Mary Teuber R
AJ (1994/1996) Assistant Fern Mjolsness R
J (1994/1996) Margaret Nicholas R
J (New) La V onne Olson R 2:00 p.m.-Close
(New) Rose Sieben R
(New) lona Holmes R
J (1996) Ann Knoll D
J (1996) Helen McDonald D
( 1996) Katherine Sovik-Siemens D 2:00 p.m.-Close
(New) Margaret Hicks D 6 a.m.-2 p.m.
(New) Marlene Swanson D
(1996) Susan Cruse R 6 a.m.-2 p.m.
(New) Mary Cedar D
13 Total
Morning (11) 5 D; 6 R
Afternoon (11) 5 D; 6 R
Experience
HJ (1994/1996)
J (1996)
J (1996)
J (1996)
(New)
J (1996)
J (1994/1996)
(New)
(New)
J (1996)
J (1996)
J (1996)
(1996)
(New)
J (1994/1996)
(New)
(New)
17 Total
Morning (14) 7 D; 7 R
GENERAL PARTYINAME/SHIFT LIST (Continued)
EFFECTIVE 9-28-98
Position
Head Judge
Assistant
Afternoon (13) 6 D; 7 R
Ward 3
Name
Party
Shift
Jackie Kane
Pat Milliren
Helen Ruedy
J an Tarras
Carol Allen
Janet McNamara
Janice Burr
Shirley Wenig
Janice Niederkom
Sue Schraeder
Rex Metcalf
Patrica Agen
Marge Trautmann
Kathleen Lee
Helen Bastien
Dorothy Tutewohl
Shannon Becker
D
R
D
D
D
D
D
R
R (1534 Tyler) 6 a.m.-2 p.m.
R 2:00 p.m.-Close
R
R
R
D
R
R
D
6 a.m.-2 p.m.
6 a.m.-2 p.m.
6 a.m.-2 p.m.
2:00 p.m,-Close
2:00 p.m.-Close
Experience
(New)
(New)
J (1994/1996)
(New)
(New)
(New)
(New)
J (1994/1996)
J (3rd Ward 1996)
(N ew- Primary)
(New)
(New-Primary)
(New)
(New)
(New)
(New)
17 Total
Morning (15) 7 D; 8 R
GENERAL f ARTY /NAME/SHIFT LIST (Continued)
EFFECTIVE 9-28-98
Afternoon (13) 6 D; 7 R
Ward 4
Position
Name
Party
Head Judge Adeline Schroeder R
Assistant Maureen McNeary R
Shirle Stevens R
Elizabeth Schmitz R
Sheila Jones D
Muriel Fletcher D
Eleanore Peine D
Char Rondeau R
Jeanne McGree D
Lois Milbrandt D
Melva Jane Proechel R
Anthony Alongi R
Arleen Will eke R
Ann McGree D
John W. Schutt D
Pat Lorenz R
Elizabeth (Liz) Wintermeyer R
Shift
6 a.m.-2 p.m.
6 a.m.-2 p.m.
2:00 p.m.-Close
6 a.m.-2 p.m.
6 a.m.- 2 p.m.
2:00 p.m.-Close
GENERAL PARTYINAME/SHIFT LIST (Continued)
EFFECTIVE 9-28-98
Substitute
Rebecca Ward, 2107 Louis Lane
R
(480-8819) (Only 8:30 a.m. to 8:30 p.m.)
Marjory Evenson, 1114 West 2nd St.
D
(437-6247) (Only open to 8:00 a.m. & 6:00 p.m, to
8:00 p.m.)
August 12 Active Registrants by Wards:
W-4 2629
W-l 2333
W-3 2309
W-2 2132
VI-9
MEMO
...~
To:
From:
Date:
Re:
Mayor Werner and Councilmembers
Joyce P. Hottinger, Administrative Assistant/City Clerk
October 1, 1998
Application for OfT-Sale 3.2% Non-Intoxicating Malt Liquor License- Linn
Retail Center
Action Requested:
A motion to approve the application from Linn Retail Center, for an Off-Sale Non-Intoxicating
Malt Liquor license through June 30, 1999, pending reGeipt of proof of insurance.
Background:
Application has been received from Linn Retail Center, dba Hastings Holiday #563 at 1500
Vemrillion Street, for an Off-Sale non-intoxicating malt liquor license. Approval has been
received from the Police Department through the investigation process, and the applicant has met,
or agreed to meet, all requirements.
Attachments:
* None- Application on file
VI-10
MEMO
To:
From:
Subject:
Date:
Honorable Mayor and City council members "\
Lori A. Webster, Finance Director ~
1998 Transfers and Budget Adjustments /r
September 30, 1998
FUND TRANSFERS - 1998
The debt service payments for the City's 1995 Equipment Certificates have been completed this
year - All debt has been paid. This debt service account has remaining funds that will be required
to be transferred in order to "close" the funds in preparation of the city's year end financial
records. The city's practice is to continue to apply these funds to offset other debt. Finance is
requesting the following transfers to be made:
Transfer from:
Transfer to:
395-1010-000 (1995 Equipment Certificates Cash) $ 6,000.00
396-1010-000 (1996 Equipment Certificates Cash) $6,000.00
The Transit department has incurred higher than expected repair costs for the Transit vehicles.
Sufficient funds are available within the transit fund (dedicated equipment cash) to fund these
expenditures Staff is requesting the following transfer:
Transfer from:
Transfer to:
610-1010-000 (Transit Operations Cash) $ 6,000.00
610-1040-010 (Transit - Dedicated Cash - equipment) $ 6,000.00
A request was received from the police department to move cash funds from the drug awareness
to DARE to fund current expenditures for the DARE Program. Drug awareness monies are
turned over to the City after being released from the Police evidence room and usually originate
from confiscation, forfeitures etc..
Transfer to:
101-1006-000 (General fund dedicat(~d cash - drug awareness)
$ 1,00000)
101-1005-000 (General fund dedicated cash - DARE)
$1,000.00
Transfer from:
The Engineering and Parks departments brought to our attention that an expenditure that was
made in 1997 was incorrectly coded and thus charged against the wrong fund. Evidently, the
1997 Construction fund was mistakenly charged for Lions park grading costs. This error was
made in 1997 and due to the fact that the books have been closed for 1997 the only way to
remedy this is by creating an operating transfer between these funds. Staff is requesting the
following transfer to correct this error.
Honorable Mayor and City council members
Page 2
October 1, 1998
FUND TRANSFERS -1998 .... Continued
Operating transfer in:
Operating transfer out:
497-1010-000 (1997 Construction Fund) $ 18,800.00
401-1020-022 (Lions Park Capital Project Fund)
$ 18,800.00
BUDGET ADJUSTMENTS - 1998
Staff is also recommending the following budget adjustment - increasing the expenditure line
items but using funds on hand to finance:
Increase:
Increase:
610-7502-405 (Transit - repair to vehicles) $3,000.00
610-7502-221 (Transit - parts) $3,000.00
Recently, the City received reimbursements for damage repairs to city property. Staff is
recommending to increase these budget repair line items by the amount received. Repair costs
were completely reimbursed for a light pole damaged on July 2, 1998. The driver's insurance
company paid on this claim. On September 5, 1998 a City police squad sustained damage - the
City's insurance company paid for repairs less the City's deductible. The recommended
adjustments are as follows:
Increase:
Increase:
101-6313-404 (Street light repair) $1,309.00
101-6210-405 (Police repair to vehicles) $3,323.41
A request was received by Parks and Recreation Director, Marty McNamara to reallocate a
budgeted item within the Parks Capital Project Fund. Apparently, the budgeted amount for
Tennis Court Fencing appears within the wrong park/project and the request is to move the item
to within the Roadside Park project. This transfer does not increase the overall expenditures.
The budget transfer is as follows:
Decrease:
Increase:
401-6798-590 (Corps/Trail)
401-6770-590 (Roadside Park - Tennis Courts)
$15,000.00
$15,000.00
If you should have any questions regarding this information, please feel free to contact me.
Request for council action:
Approve the 1998 fund transfers and 1998 bud!!et adjustments as detailed above
VI-11
MEMO
To:
From:
Subject:
Date:
Honorable Mayor and City Council Members
Tom Montgomery
Feasibility Studies for 1999 Street and Utility Improvem(~nts
September 29, 1998
99-1, 4TH ST. FROM lIIGHW A Y 61 TO PLEASANT DR. & SPRING ST. FROM 2ND ST.
TO 4TH ST.
Council is requested to order a feasibility study for reconstructing 4 th St. from Highway
61 to Pleasant Drive and Spring St. from 2 nd St. to 4 th Street. The proposed 4 th St. improvements
will include extending 4th St. to Pleasant Drive. This extension will require acquisition of right
of way, and Council is also requested to authorize staff to contract with an appraiser to
determine value of the right of way required,
Spring St. between 2nd and 4th Streets is included in this project in order to construct a
sanitary sewer main from the new sanitary sewer installed as part of the CR #42 improvements
to 4th St. and eliminate the sanitary sewer lift station located in Wilson Park.
99-2, FEATHERSTONE ROAD
Council is also requested to order a feasibility study for improving Featherstone Road
from the end of this year's construction at the east boundary of the Summit Point Addition to the
west City limits. The proposed improvement would include street, storm sewer, sanitary sewer,
watermain, and sidewalk construction.
99-4, FOREST ST. FROM 15TH ST. TO 17TH ST.
Enclosed is a petition from Forest St. residents between 15 th and 17 th Streets requesting
reconstruction of their street. Council is requested to accept their petition and order a feasibility
study for the reconstruction of Forest Street.
99-5, HAMPTON BANK ALLEY BETWEEN 15TH & 16TH STREETS
The south half of this alley was paved as part of Hampton Bank's development. The
remaining north half of the alley is gravel surfaced and receives a large amount of traffic from
the Hampton Bank drive through and from the adjacent apartments and single family homes.
Staff investigated overlaying the alley but this would only exacerbate and existing drainage
problem with a low lying area near the middle of the gravel section. Staff is recommending
improving the alley with a storm drain and surmountable curb and gutter as well as bituminous
surfacing, Council is requested to order a feasibility study for this improvement.
COUNCIL ACTION REQUESTED
Council is requested to adopt the enclosed resolutions ordering feasibility studies to be
prepared for the proposed 4th St., Featherstone Road, Forest St., and Hampton Bank alley
improvements.
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CITY OF HASTINGS
Dakota County, Minnesota
Resolution No.
RESOLUTION ORDERING THE PREPARATION OF F'EASffiILITY REPORT FOR
PROJECTS No. 1999-1
WHEREAS, it is proposed to construct the following improvements as part of the 1999 Street
and Utility Improvement Program:
1999-1
4lh St. From Highway 61 to Pleasant Dr. & Spring St. from 2nd St. to 4lh St.
The 1999 improvements include street reconstruction, storm sewer, sanitary
sewer and watermain replacements, and sidt:walk.
NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
HASTINGS AS FOLLOWS; that
The above proposed improvements are hereby referred to the Public Woks Director for
study and he is instructed to report to the City Council with all convenient speed,
advising the Council in a preliminary way as to whether the proposed improvements are
feasible and as to whether they would be made as proposed or in connection with some
other improvements, and the estimated cost of the improvements as recommended.
ADOPTED BY THE CITY COUNCIL OF HASTINGS, MINNESOTA, THIS 5TH DAY
OF OCTOBER, 1998.
Ayes:
Nays:
ATTEST:
Michael D. Werner, Mayor
Joyce Hottinger, City Clerk
(Seal)
CITY OF HASTINGS
Dakota County, Minnesota
Resolution No.
RESOLUTION ORDERING THE PREPARATION OF FEASIBILITY REpORT FOR
PROJECTS No. 1999-2
WHEREAS, it is proposed to construct the following improvements as part of the 1999 Street
and Utility Improvement Program:
1999-2
Featherstone Road from the east property line of Surmnit Point Addition to the
west City limits
The 1999 improvements include street, storm sewer, sanitary sewer, watermain,
and sidewalk
NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
HASTINGS AS FOLLOWS; that
The above proposed improvements are hereby referred to th{: Public Woks Director for
study and he is instructed to report to the City Council with all convenient speed,
advising the Council in a preliminary way as to whether the proposed improvements are
feasible and as to whether they would be made as proposed or in connection with some
other improvements, and the estimated cost of the improvements as recommended.
ADOPTED BY THE CITY COUNCIL OF HASTINGS, MINNESOTA, THIS 5TH DAY
OF OCTOBER, 1998.
Ayes:
Nays:
Michael D. Werner, Mayor
ATTEST:
Joyce Hottinger, City Clerk
(Seal)
CITY OF HASTINGS
Dakota County, Minnesota
Resolution No.
RESOLUTION DECLARING ADEQUACY OF PETITION AND ORDERING THE
PREPARATION OF FEASmILITY REpORT FOR PROJECTS No. 1999-4
WHEREAS, a petition was received requesting public improvements for Forest Street between
15th and 17th Streets by street reconstruction.
NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
HASTINGS AS FOLLOWS; that
1. Said petition is hereby declared to be signed by the required percentage of owners
of property affected thereby and that this declaration is made in conformity to
Minnesota Statuettes, Section 429.
2. Said petition is hereby referred to the Public Woks Director for study and he is
instructed to report to the City Council with all convenient speed, advising the
Council in a preliminary way as to whether the proposed improvements are
feasible and as to whether they would be made as proposed or in connection with
some other improvements, and the estimated cost of the improvements as
recommended.
ADOPTED BY THE CITY COUNCIL OF HASTINGS, MINNESOTA, THIS 5TH DAY
OF OCTOBER, 1998.
Ayes:
Nays:
Michael D. Werner, Mayor
ATTEST:
Joyce Hottinger, City Clerk
(Seal)
CITY OF HASTINGS
Dakota County, Minnesota
Resolution No.
RESOLUTION ORDERING THE PREPARATION OF FEAsmILITY REpORT FOR
PROJECTS No. 1999-5
WHEREAS, it is proposed to construct the following improvements as part of the 1999 Street
and Utility Improvement Program:
1999-5
Hampton Bank Alley between 15th and 16th Streets on Block 6 of WG LeDuc's
Addition
The 1999 improvements include bituminous paving, concrete curb and gutter,
and storm sewer.
NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
HASTINGS AS FOLLOWS; that
The above proposed improvements are hereby referred to the Public Woks Director for
study and he is instructed to report to the City Council with all convenient speed,
advising the Council in a preliminary way as to whether the proposed improvements are
feasible and as to whether they would be made as proposed or in connection with some
other improvements, and the estimated cost of the improvements as recommended.
ADOPTED BY THE CITY COUNCIL OF HASTINGS, MINNESOTA, THIS 5TH DAY
OF OCTOBER, 1998.
Ayes:
Nays:
Michael D. Werner, Mayor
ATTEST:
Joyce Hottinger, City Clerk
(Seal)
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VI-12
MEMO
To:
From:
Subject:
Date:
Honorable Mayor and City Council Members
Tom Montgomery
Prohibit Truck Traffic on Eddy St. between 14th & ISthStreets
September 29, 1998
As part of the approvals of the Linn Company's Holiday Station and Goodyear
development at ISth St. and Highway 61, Council ordered that truck traffic be prohibited on
Eddy St. between 14th and lSth Streets. Enclosed for Council approval is a resolution prohibiting
truck traffic on Eddy St. between 14th and 15th Streets.
CITY OF HASTINGS
DAKOTA COUNTY, MINNESOTA
Resolution No.
RESOLUTION PROIDBITING TRUCK TRAFFIC ON EDDY ST. BETWEEN
14TH & 15TH STREETS
WHEREAS, the Hastings City Council has determined that commercial development at the
intersection of 15th St. and Highway 61 may generate undesirable truck traffic on Eddy Street
between 14th and 15th Streets, adversely affecting adjacent residents.
NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
HASTINGS AS FOLLOWS; that
The Hastings Street Department is hereby directed to post "NO TRUCKS" signs at the
intersections of Eddy St. with 14th and 15th Streets.'
ADOPTED BY THE CITY COUNCIL OF HASTINGS, MINNESOTA, THIS 5TH DAY
OF OCTOBER, 1998.
Ayes:
Nays:
ATTEST:
Michael D. Werner, Mayor
Joyce Hottinger, City Clerk
(Seal)
(
'5 Hastinl!s City Council Minutes for Re2:ular Meetine of February 17. 1~198 Pa2:e 5 of 5
The proposed structure and accessory items including, but not limit(:d to, the parking lot
and landscaping shall be completed pursuant to the approved site plan. Upon request for
occupancy of the building, all uncompleted items contained within the site plan shall be
addressed pursuant to city code escrow requirements.
tan
ty
5.
Councilmember Yandrasits made a fiiendly amendment, Councihnernber Moratzka
seconded, as #6 of the conditions to require the property owner to maintain site landscaping as set
forth in the landscaping plan.
Mayor Werner made two additional conditions as a fiiendly amendment, Councihnember
yard Hicks seconded, Mayor Werner directed one condition, to be listed as #7 of the motion's
{ conditions, that the property owner attenuate the noise levels at the property lines to less than 65
decibels (with 60 decibels being identified as a loud conversation level) prior to the issuance of the
lot certificate of occupancy. The other condition to be listed as #8 of the motion's conditions, that
tor the C of 0 not be issued until the resolution is passed eliminating truck traflic on Eddy Street
e between 14111 & 15111 Streets. Mayor Werner amended condition #8 to direct staff to draft a
resolution prohibiting truck traffic on Eddy Street between 14111 & 15111 Stre<::ts.
Jim O'Connor, 110 River Street expressed a concern about lighting on the property and .
stated that he would like to see lights lower than the 6 foot fence proposed for the property. Steve
Linn, President of Linn Companies, reviewed the proposed lighting diagram stating virtually all
illumination should be shining onto the Holiday property. Mr. Linn describc~ three problems with
using lighting other than the three lamp post pillars proposed. Mayor Wernl:r directed staff to
i; survey other communities regarding lighting and noise ordinances for futun~ issues.
~~ City Council vote on approval of the Linn Companies site plan for r1edevelopment of 1500
. Vermillion Street with a Holiday Station Store and Goodyear Auto Service Center subject to the
following conditions: "
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Ie
tion
n
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vith
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Council vote on the amendments: 6 Ayes; Nays, None.
I.
*)
2.
3.
Favorable review of the proposed Comprehensive Plan amendment by the Metropolitan
Council; and
Modification of the site plan to comply with MnDot requirements;
Modification of the storm water system according to the Public Works Director's
recommendations (see January 23, 1998 memo); and
Submission of a revised landscaping plan to include 10 evergreen tno:es such as Picea
glauca densata (Black Hills Spruce). These trees should be planted at least a 7 to 8 foot
height since they are slow growing but very hardy. These plantings shall be combined with
some of the ornamental shrubs (Regent Service Berry) included on Ithe current plan. The
reVISe": landscape pian "haJl k subject t...! appr~.,ai by the COllu,",UIuty Development
4.
Director.
Hastin s Ci Council Minutes for R
Pa e 5 of 5
5,
The Proposed structure and accessory items including. but not limited to, the parking lot
and landscaping shall be completed pursuant to the approved site plan. Upon request for
occupancy of the building. all uncompleted items contained within the site plan shall be
addressed pursuant to city code escrow requirements.
The property owner is required to maintain site landscaping as set forth in the landscaping
plan.
The property owner attenuate the noise levels at the property lines to less than 65 decibels
(with 60 decibels being identified as a loud conversation level) prior to the issuance of the
certificate of OCCUpan .
Direct staff to draft a resolution to prohibit truck trllffic on Eddy Street between 14111 & *
15111 Streets.
yes; Nays, None.
6.
7,
At 7:50 p.rn. Mayor Werner stepped out. CounciImember Hicks Was Acting Mayor.
7:56 p.rn. Mayor Werner returned to preside as Mayor,
.:j'
.;,
First Reading/Order Public Hearing for March 2, 1998-Zoning Text Amendment _ AG Uses
Moved by CounciImember Moratzka, seconded by CounciImember Yandrasits, to approve
a first reading and scheduling a public hearing for March 2, 1998 for an ordinance amending
Chapter 10.0 of the Hastings City Code having to do with Agricultural uses.
6 Ayes; Nays, None.
New Business
City Administrator Dave Osberg announced a special City Council meeting scheduled for
February 23, 1998 at 7:00 p.m.
Adjournment
Moved by Councilmember Yandrasits, seconded by Councilmember Johnson, to adjourn
the regular City Council meeting at 7:57 p.m.
6 Ayes; Nays, None.
AITEST
Mayor
City Clerk
Februar
Hasting
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VI-13
MEMO
To:
From:
Subject:
Date:
Honorable Mayor and City council members l'h '\
Lori A. Webster, Finance Director , ~
Order Public Hearing - Delinquent billings to be Assessed
October 1, 1998
Customers have been notified as to the delinquent status of their bills for utility and "dutch elm"
expenditures. A public hearing must be held for the dutch elm billings before they can be certified
to the County as special assessments. We therefore use this same format for the utility bills
(however it is not required) when there are other types of delinquencies:.
As previously stated, letters have been mailed out and paymetlt reuquested.To date, there are two
delinquent "dutch elm" billings totaling $ 565.52. At this time there are approximately 22
delinquent utitlity accounts totaling close to $ 3,000.
If you should have any questions regarding this information, please feel free to contact me.
Council Action Requested
Order Public Hearing for October 19, 1998 with the intent of authorizing the above assessments.
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VIII-A-1
MEMO
To:
From:
Subject:
Date:
Honorable Mayor and City Council Members
Tom Montgomery
All-Way STOP, 6th & Ramsey Streets
October 1, 1998
The City has received a request to place an All-Way STOP at the intersection of 6 th &
Ramsey Streets. Area residents have expressed a concern about pedestrian safety, with children
crossing Ramsey St. to access the new playground equipment at the St. Elizabeth Ann Seton
Elementary School at the southeast comer of 6th and Ramsey.
TRAFFIC ANALYSIS
I have enclosed a copy of the Multiway STOP warrants from the Manual on Uniform
Traffic Control Devices. Traffic counts show the peak 8 hours of traffic on Ramsey St.
averaging 140 vehicles per hour, and the peak 8 hours of traffic on 6thSt. averaging 36 vehicles
per hours. The traffic volumes do not warrant a All-Way STOP at this intersection.
Warrant 3(b) notes that pedestrian and vehicular traffic must average 200 units per hour
on the minor street over the 8 hour period. Pedestrian counts were not taken. However, given
the low vehicular average of 36 vehicles per hour, pedestrian traffic would have to average 164
pedestrian per hour crossing at this intersection for an 8 hour period to meet the warrant. It is
doubtful that the pedestrian volume crossing Ramsey St. at 6 th St. is high enough to meet the
warrant.
Safety Review
There have been two vehicular accidents at this intersection within the last three years,
well below the five accidents per year Multiway STOP warrant. The intersection is generally
unobstructed. Pedestrian crosswalks are painted on the roadway, and school crossing signs are
installed. In addition, a 20 mph school speed limit is posted, applicable when children are
present.
Staff Recommendation
Traffic volumes indicate that an All-Way STOP is not warranted at this intersection.
From a safety perspective, this is a very well marked and signed intersection. In addition, the
playground equipment is clearly visible from the roadway, helping to alert drivers to a possible
hazard. Installation of an unwarranted All-Way STOP at this intersection may induce some
safety enhancements but also has the potential for creating safety problems. Studies have shown
that unwarranted STOP signs have an undesirable side effect. Mid block traffic speeds increase
as motorists attempt to compensate for a perceived unnecessary traffic delay. Rolling stops also
increase, which can increase the safety hazard for pedestrian traffic.
A. s noted prev!l)l.1dv the ;'1t'O'rsl"<::tj"" ;< '~'ell ,."arb'-'] 'ind signed f0r SCh0')1 ~_ge ~edestrian
traffic, No traffic speed survey was conducted for this intersection. If traffic speed is perceived
as a problem, staff could conduct a speed survey, If the speed survey shows vehicle average
speed above the posted limit, staff could investigate traffic calming measures such as
reconstructing the intersection to neck down the street, creating a constriction that will slow
vehicles down and provide a shorter pedestrian crossing distance. Reconstructing the
intersection could be somewhat costly and will result in the loss of a number of parking stalls.
Staff is recommending leaving the intersection as is, with only the 6th St. traffic
stopped.
2B-6 Multiway Stop Signs
The "Multiway Stop" installation is useful as a safety measure at some
locations. It should ordinarily be used only where the volume of traffic on
the intersecting roads is approximately equal. A traffic control signal is
more satisfactory for an intersection with a heavy volume of traffic.
Any of the following conditions may warrant a multiway STOP sign
installation (sec. 2B-4):
I. Where traffic signals are warranted and urgently needed, the
multi way stop is an interim measure that can be installed quickly to
control traffic while arrangements are being made for the signal
installation.
2. An accident problem, as indicated by five or more reported accidents
of a type susceptible of correction by a multiway stop installation in a
l2-month period. Such accidents include right- and left-turn collisions as
well as right-angle collisions.
3. Minimum traffic volumes:
(a) The total vehicular volume entering the intersection from all
approaches must average at least 500 vehicles per hour for any 8 hours of
an average day, and
(b) The combined vehicular and pedestrian volume from the minor
street or highway must average at least 200 units per hour for the same 8
hours, with an average delay to minor street vehicular traffic of at least 30
seconds per vehicle during the maximum hour, but
(c) When the 85-percentile approach speed of the major street traffic
exceeds 40 miles per hour, the minimum vehicular volume warrant is 70
percent of the above requirements.
CITY OF HASTINGS
DAKOTA COUNTY, MINNESOTA
Resolution No.
RESOLUTION ORDERING THE PLACEMENT OF AN ALL- WAY STOP AT THE
INTERSECTION OF 6TH AND RAMSEY STREETS
WHEREAS, although the Manual on Uniform Traffic Control Devices warrants are not met for the
installation of an all-way STOP at the intersection of 6th and Ramsey Streets, the Hastings City
Council has determined that an all-way STOP should be installed to facilitate the safe crossing of
Ramsey Street by school age children;
NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
HASTINGS AS FOLLOWS;
The Hastings City Council has determined that an all-way STOP should be installed at the
intersection of 6th and Ramsey Streets to facilitate the'safe crossing of Ramsey Street by
school age children, and City staff is directed to install all-way STOP signs at this
intersection.
ADOPTED BY THE CITY COUNCIL OF HASTINGS, MINNESOTA, TillS 5TH DAY OF
OCTOBER, 1998.
Ayes:
Nays:
Michael D. Werner, Mayor
ATTEST:
Joyce Hottinger, City Clerk
(SEAL)
VIII-A-2
MEMO
To:
From:
Date:
Re:
Honorable Mayor and Members of the City Council
Tom Montgomery
October 1, 1998
Preparation of Assessment Rolls for 1996 Improvement Program, 1997
Improvement Program, and CR #42 Improvements
Staff is preparing the assessment rolls for the above listed improvement projects. The following
is a description of the improvements constructed:
1996 Improvement Program
96-1 Wallin 3rd Addition, Northridge Dr. along the City park property
1997 Improvement Program
97-1 Ashland St. from 11th St. to 12th St.
97-2 12th St., Eddy St., Maple St.
97-3 Wallin 4th Addition - Northridge Dr. from Pleasant Dr. to 950 ft. West
97 -4 BoWkens 4th Addition
97-6 Industrial Park Improvements - Enterprise Ave., Spiral Blvd., and 31st St.
97 - 7 SW Ponding Basin Renovations
CR #42 Improvements
CR #42, Ashland St., Maple St., River St., and Grove St.
COUNCIL ACTION REQUESTED
As part of the assessment process, Council is requested to adopt the enclosed resolutions
declaring the amounts to be assessed for each Improvement Program, and ordering Public
Hearings for these assessments. Council is asked to set a date for these assessment hearings
by either calling a special meeting for November 9, or conducting the assessment hearing at
the regular Council meeting on November 16.
State statutes require a 30 day period following the adoption of assessments to allow for
prepayment of the assessments before they are certified to the County for collection. However,
the County requires all assessments to be certified by December 1, 1998. Depending on the
assessment hearing date, the prepayment time period will extend either 9 days or 16 days past
the certification deadline. All prepayments received after December 1, 1998 will have to be
resubmitted to Dakota County for removal from the assessment certification. In order to reduce
the number ofresubrnittals to Dakota County, the Finance Department would prefer the
November 9, 1998 date for the assessment hearing.
",1'\,~~S~'KTS\()~~74:.\ Q",,{t~~'T-r:" 1;V?f'
City of Hastings
Dakota County, Minnesota
Resolution No,
RESOLUTION DECLARING COSTS TO BE ASSESSED FOR THE 1996 STREET AND
UTILITY IMPROVEMENTS AND ORDERING A PUBLIC HEARING ON THE PROPOSED
ASSESSMENT
WHEREAS, contracts have been let and the improvements constructed for the following projects;
1996-1 Northridge Drive within the Wallin 3rd Addition
Street, bituminous trail, and storm sewer improvements.
WHEREAS, the total cost of said improvements is $113,830.91, and of this cost $113,830.91 is
proposed to be assessed, and
WHEREAS, the City Engineer is completing preparation of the proposed assessment roll for the
previously mentioned projects and will deliver copies of the proposed assessment roll to the City
Council, retaining a copy to be filed in his office for public inspection;
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
HASTINGS AS FOLLOWS:
1. The amount to be specially assessed is hereby declared to be $113,830.91.
2. A hearing shall be held on Monday, November 16, 1998 at the City Council Chambers in
the Hastings City Hall at 7:00 P.M. to pass upon such proposed assessment and at such time
and place, all persons owning property affected by such improvement will be given an
opportunity to be heard with reference to such assessment.
3. The City Engineer is hereby directed to cause a notice of the hearing on the proposed
assessment to be published once in the official paper.
ADOPTED BY THE CITY COUNCIL OF HASTINGS, MINNESOTA, THIS 5TH DAY OF
OCTOBER, 1998.
Ayes:
Nays:
Michael D. Werner, Mayor
ATIEST:
Joyce Hottinger, City Clerk
(SEAL)
M:\ASSMTS\9697 42ASMtamount. WPD
City of Hastings
Dakota County, Minnesota
Resolution No.
RESOLUTION DECLARING COSTS TO BE ASSESSED FOR THE CR #42
IMPROVEMENTS AND ORDERING A PUBLIC HEARING ON THE PROPOSED
ASSESSMENT
WHEREAS, contracts have been let and the improvements constructed for the following projects;
CR #42 Reconstruction
Street reconstruction, storm sewer, sanitary sewer extensions and replacements, water main
extensions and replacements, street lighting, sidewalk, and bituminous trail improvements.
WHEREAS, the total cost of said improvements is $2,401,946.91, and of this cost $488,595.68 is
proposed to be assessed, and
WHEREAS, the Public Works Director is completing preparation of the proposed assessment roll
for the previously mentioned projects and will deliver copies of the proposed assessment roll to the
City Council, retaining a copy to be filed in his office for public inspection;
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
HASTINGS AS FOLLOWS:
1. The amount to be specially assessed is hereby declared to be $488,595.68
2. A hearing shall be held on Monday, November 16, 1998 at the City Council Chambers in
the Hastings City Hall at 7:00 P.M. to pass upon such proposed assessment and at such time
and place, all persons owning property affected by such improvement will be given an
opportunity to be heard with reference to such assessment.
3, The Public Works Director is hereby directed to cause a notice of the hearing on the
proposed assessment to be published once in the official paper.
ADOPTED BY THE CITY COUNCIL OF HASTINGS, MINNESOTA, THIS 5TH DAY OF
OCTOBER, 1998.
Ayes:
Nays:
Michael D. Werner, Mayor
ATTEST:
Joyce Hottinger, City Clerk
(SEAL)
M:\AS SMTS\9697 42ASMtamount.WPD
City of Hastings
Dakota County, Minnesota
Resolution No.
RESOLUTION DECLARING COSTS TO BE ASSESSED FOR THE 1997 STREET AND
UTILITY IMPROVEMENTS AND ORDERING A PUBLIC HEARING ON THE
PROPOSED ASSESSMENT
WHEREAS, contracts have been let and the improvements constructed for the following projects;
97-1 Ashland St. from 11th St. to 12th St.
Street reconstruction and storm sewer improvements
97-2 12th St., Eddy St., Maple St.
Street reconstruction and storm sewer improvements
97-3 Wallin 4th Addition - Northridge Dr. from Pleasant Dr. to 950 ft. West
Street, sanitary sewer, water main, storm sewer, and other miscellaneous
improvements.
97-4 Bohlkens 4th Addition
Street, sanitary sewer, water main, storm sewer, and other miscellaneous
improvements.
97-6 Industrial Park Improvements - Enterprise Ave., Spiral Blvd., and 31st St.
Street, storm drainage and ponding, sanitary sewer, and water main improvements.
97-7 SW Ponding Basin Renovations
Pump replacement and intake manhole revisions
WHEREAS, the total cost of said improvements is $1,998,195,00, and of this cost $1,627,973.23
is proposed to be assessed, and
WHEREAS, the City Engineer is completing preparation of the proposed assessment roll for the
previously mentioned projects and will deliver copies of the proposed assessment roll to the City
Council, retaining a copy to be filed in his office for public inspection;
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
HASTINGS AS FOLLOWS:
1. The amount to be specially assessed is hereby declared to be $1,627,973,23.
2, A hearing shall be held on Monday, November 16, 1998 at the City Council Chambers in
the Hastings City Hall at 7:00 P.M. to pass upon such proposed assessment and at such time
and place, all persons owning property affected by such improvement will be given an
opportunity to be heard with reference to such assessment.
M:\ASSMTS\9697 42ASMtamount. WPD
3. The City Engineer is hereby directed to cause a notice of the hearing on the proposed
assessment to be published once in the official paper.
ADOPTED BY THE CITY COUNCIL OF HASTINGS, MINNESOTA, THIS 5TH DAY OF
OCTOBER, 1998,
Ayes:
Nays:
Michael D. Werner, Mayor
A TIEST:
Joyce Hottinger, City Clerk
(SEAL)
M:\ASSMTS\9697 42ASM tamount. WPD
VIII-B-1
MEMORANDUM
TO:
Mayor Werner and City Council
FROM:
Matthew Weiland, Zoning Administrator
DATE:
10/1198
SUBJECT: Final Reading I Public Hearing- Re-zone South 1A~ of Block 18, Town of
Hastings (C-3 Community Regional Commerce to R-2 Medium nensity Residence)
The City has been requested by the property owners of 313 Ramsey St to re-zone their property
from C-3 Community Regional Commerce to R-2 Medium Density Residence. City staff is
proposing to re-zone the whole south Y2 of the Block on which the property is located. These
properties need to be rezoned in order to make them consistent with the Comprehensive Plan's
Land Use Designation, The proposed zoning is consistent with the property's Comprehensive
Land Use designation: U-ill Urban residential. This is the final reading/public hearing held to
consider this re-zoning. Attached with this memo isa copy of an ordinance which would cause
the re-zoning of the property as requested and a site location map.
The property to be rezoned is legally described below:
The South Y2 of Block 18, Town of Hastings, according to the recorded plat thereof on file
or of record in the office of the Register of Deeds, Dakota County, Minnesota.
Background Information:
1. Comprehensive Piau: The property is currently guided U-1I[ Urban Residential. The R-2
Medium Density Residence Zoning District is appropriate for this land use classification.
2. Zoning: The subject property is currently zoned C-3 Community Regional Commerce. The
applicant has requested to re-zone the property to R-2 Medium Density Residence Zoning.
The property to the north (Mississippi Terrace) is zoned R-5 High Density Residence. The
property to the south is zoned R- 2 Medium Density residential and the property to the west
is zoned C-3 Community Regional Commerce .
3. Existing Conditions: The subject properties are currently developed with residential
homes, situated in a residential neighborhood.
4. Proposed Conditions: The proposed conditions would be to guide this property to stay
residential.
Planning Consideration:
These properties are guided Urban Residential in the Comprehensive plan. It is an existing
residential neighborhood and the re-zoning will ensure that it stays this way. The property owners
could have trouble selling their homes, if the zoning is not changed to a residential zoning
classification.
Planning Commission recommended approval of this re-zoning at their 9/14/98 Planning
Commission Meeting.
The rt Reading of this Ordinance was approved at the September 21st, 1998 City Council
Meeting
Action Requested:
Motion to approve an ordinance re-zoning this property from C-3 Community
Regional Commerce to R-2 Medium Density Residence.
ORDINANCE NO.
, SECOND SERIES
AN ORDINANCE OF THE CITY OF HASTINGS, MINNESOTA AMENDING SECTION
10.01, SUBDNISION 1 OF THE CITY CODE HAVING TO DO WITH:
OFFICIAL ZONING MAP
BE IT ORDAINED by the City Council of the City of Hastings as follows:
Subdivision 1. The following described properties are hereby zoned from C-3 Community
Regional Commerce to R-2 Medium Density Residence
The South Y2 of Block 18, Town of Hastings, according to the recorded plat thereof on
file or of record in the office of the Register of Deeds, Dakota County, Minnesota.
ADOPTED BY THE CITY COUNCIL THIS 5th DAY OF October, 1998.
Michael D. Werner, Mayor
ATTEST:
Joyce P. Hottinger, City Clerk
I HEREBY CERTIFY that the above is a true and correct copy of an ordinance presented to and
adopted by the City of Hastings, County of Dakota, Minnesota, on th4~ 5th DAY OF October,
1998, as disclosed by the records of the City of Hastings on file and of record in the office.
Joyce P. Hottinger
Administrative Assistant/City Clerk
( SEAL)
This instrument drafted by:
City of Hastings
101 4th ST.
Hastings, MN 55033
LAND USE APPLICATION
CITY OF HASTINGS
Address of Property Involved: \.~ I 3
P... ItM.S E- Y
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Legal DescrLption of Property Involved:
xr ~~ P:le
Official Use Only
Applicant:
Date Rec'd
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Rec'd by
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Ordinance No.
Owner (If different from Applicant):
Section:
Name:
Address:
Telephone:
Request:
Rezone:~ 'd-dOoO
Compo Plan Amend:
Special Use:
Subdivision:
site Plan:
Vacation:
Variance:
Other:
Description of Request (include site plan, survey, and/or plat if
applicable) : P P... c P f:::-1'-. I '( t ~ · A/ It-A. t;;- 11 L. V It /.l. C'::c NT\- Y
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CITY OF HASTINGS
NOTICE OF PUBLIC BEARING
REQUEST TO REZONE FROM C-3 COMMUNITY REGIONAL COMMERCE TO
R-2 MEDIUM DENSITY RESIDENCE
Notice is hereby given that the City Council will meet in a public hearing at 7:00 p.m. on October
5th, 1998 in the City Council Chambers, located in the Hastings City Hall, 101 4th St. E., for the
purpose of reviewing a request to re-zone properties from C-3 (Community -Regional Commerce)
to R-2 (Medium Density Residential). The properties in question are legally described below:
The South 1/2 of Block 18, Town of Hastings, according to the recorded plat thereof on file or
of record in the office of the Register of Deeds, Dakota County, Minnesota.
Addresses Include: 313,323 Ramsey, 307-313 4th St, 310, 320 Tyler st
Prior to the date of the hearing persons may view exhibits pertaining to this matter which are
available at the Hastings City Hall between the hours of 8:00 a.m. and 4:30 p.m. Monday - Friday
excluding holidays. Copies of exhibits may be obtained at the purchaser's expense.
All persons are welcome to attend this hearing and make comment.
~-=-~
, Loning Administrator
City of Hastings
Published: September 24th, 1998
HRA IN It fOR CITYOf lfA~TINa~
1014TII ST E
HASTINGS MN 55033-1944
RICHARD D & GLENDA J TIMS
213 RAMSEY ST
HASTINGS MN
55033-1220
H P TST SCHOEN
215 SffiLEY ST
HASTINGS MN
55033-1226
HRA OF HASTINGS
101 4TII ST E
h :INGS MN
55033
DAKOTA COUNTY HRA
2496 145TII ST W
ROSEMOUNT MN
55068-4929
MARY BROSS
204 3RD ST E
HASTINGS
55033-1212
MN
C lSTINA M FREDRICKSON
31, AAMSEY ST
HASTINGS MN
55033-1221
LINDA A GROTII
313 4TII ST E
HASTINGS MN
55033-1948
MERLE H TSTE SYKORA
8789 116TII ST
CLEAR LAKE MN
55319-9493
MICHAEL A & JANETTE
Y ANDRASlTS
323 RAMSEY ST
HASTINGS MN 55033-1222
BRA OF HASTINGS
100 SffiLEY ST
HASTINGS MN
55033-1223
WALKER CHIROPRACTIC HEAL TII
CENTER
213 RAMSEY ST
HASTINGS MN 55033-1220
MARY LUCILLE HUSMAN
13720 IIOTII ST E
HASTINGS MN
55033-9422
RAYMOND & TIMOTHY ROWAN
1460 TIERNEY CT
HASTINGS MN
55033-2447
JOSEPH G RONDEAU
300 RAMSEY ST
HASTINGS MN
55033-1221
PAUL S JR & TERESA M KRANZ
639 2ND ST W
HASTINGS MN
55033-1112
MARY V BRECKNER
313 TYLER ST
HASTINGS MN
55033-1233
ROBERTA TOBIE
311 4TII ST E
HASTINGS MN
55033-1948
ROBERT A WALKER
316 RAMSEY ST
HASTINGS MN
55033-1221
DONNA J HANSON
319 TYLER ST
HASTINGS MN
55033-1233
WILLIAM SYLVANDER
315 3RD STE
HASTINGS MN
55033-1215
CLARENCE JR & L SOLEIM
17210AKST
HASTINGS MN
55033-2923
ALANO SOCIETY OF HASTINGS I
POBOX III
HASTINGS MN
55033-0 III
MONTE S & ELIZABETII KNOLL
402 3RD ST E
HASTINGS MN
55033-1216
GERVIS C HEASER
206 3RD ST E
HASTINGS MN
55033-1212
DON R&MARGARITE
YOUNGREN
306 RAMSEY ST
HASTINGS MN 55033-1221
ROBERT N & COLLEEN M HUGHES
310TYLERST
HASTINGS MN 55033-1232
TIIOMAS H TSTE OLSON
8789 116TII ST
CLEAR LAKE MN
55319-9493
CITY OF HASTINGS
101 4TII ST E
HASTINGS MN
55033-1944
MICHAEL J QUINN
322 RAMSEY ST
HASTINGS MN
55033-1221
GDAVIDKANE
320 TYLER ST
HASTINGS MN
55033-1232
STEVEN G & NANCY J DENN
402 TYLER ST
HASTINGS MN
55033-1928
GODFREY & MARJORIE BEISSEL
401 RAMSEY
HASTINGS MN
55033-1953
WILLIAM A & DIANE M MCGRATH
19454 BAUER CIR
HASTINGS MN 55033-9640
RAYMOND W & BEVERLY BURR
323 TYLER
HASTINGS MN
55033-1233
BRIAN & PEGGY MEISSNER
316 4TH ST
HASTINGS MN
55033
CH ST ELIZABETH ANN SEATON
520 RAMSEY ST
HASTINGS MN
55033-1925
LEN! I HAGEN
303 5TH ST E
HASTINGS
55033
MN
ROB TEATS
401 TYLER ST
HASTINGS
55033
MN
MARYECRAWMER
308 4TH ST E
HASTINGS MN
55033-1947
JOHN E STAIGER
1918 OAK ST
HASTINGS MN
55033-3575
CERTIFICATE OF MAILING
STATE OF MINNESOTA)
COUNTY OF DAKOTA) ss.
CITY OF HASTINGS)
I, Matthew Weiland, Zoning Administrator of the City of Hastings, Dakota County,
Minnesota, do hereby certify that a Notice of Public Hearing concerning
Request to rezone from C-3 Corrmunity Regional
Corrmerce to R-2 Medium Density Residence
was mailed to the attached list of property owners.
In witness Whereof I have hereunto set my hand and seal this _ 23r'l1ay of
September
,19~.
Matthew Weiland
Zoning Administrator
City of Hastings, Minnesota
(SEAL)
VIII-B-2
CITY OF HASTINGS
101 4th Street East. Hastings, MN 55033-1955
651-437-4127' Fax: 651-437-7082
MEMORANDUM
TO: Mayor Werner and City Council
FROM: Matt Weiland, Zoning Administrator
DATE: 412/98
SUBJECT: Public Hearing - Request to vacate part of Barker St and Alley between
between Lot 1, Block 12 and Lot 2, Block 12, Barkers Addition
Mr. & Mrs. Jerry Hoeschen have submitted an application and a petition to the City Of Hastings
requesting the vacation of part of Barker St and an alley. They are requesting this vacation for
many reasons. The main reason is that the road and alley have always been an unimproved city
street and they would like to add property to their site for a proposed home location. The
applicant's lot is small and is subject to the City's shoreland ordinance. This does not leave the
applicant with much developole land on his current lot. This is city property which requires the
City Council to initiate the vacation process by motion, If the City Council vacates this alley and
street, the applicants should be responsible for all recording fees required by Dakota County.
Drainage Easement: If the City Council recommends approval of the Barker St Vacation, it should
retain and 20 ft Drainage and utility easement over the east 33ft of the ROW.
Included with this memo is a Resolution referencing this action and a site location map.
Recommended. Action:
Motion to approve A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
HASTINGS VACATING The unimproved Barker St ROW described. as commencing at
the northwest corner of Lot 5, Block 11, Barkers Addition, extending north a distance of 10
ft, continuing west for a distance of 33 ft, continuing south for II distance of 10, and
continuing east for a distance of 33 ft back to the point of beginning,as dedicated. in the
plat of Barkers Addition on file and of record in the office of thl~ County Recorder, D
---.c...,.....tv__Mi'.lnesota, .
-
Hastings on the Mississippi
.
HASTINGS CITY COUNCIL
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HASTINGS
VACATING STREET R-O-W
& DRAINAGE & UTILITY EASEMENTS
FOR PART OF Barker ST
Council member
and moved its adoption:
introduced the following Resolution
WHEREAS, the Hastings City Council has initiated consideration of action to vacate that
portion of the street R.O.W and drainage and utility easement legally described as follows:
Vacated Street:
The unimproved Barker St ROW described as commencing at the northwest comer
of Lot 5, Block 11, Barkers Addition, extending north a distance of 10 ft,
continuing west for a distance of 33 ft, continuing south for a distance of 10, and
continuing east for a distance of 33 ft back to the point of beginning,
as dedicated in the plat of Barkers Addition on me and of record in
the office of the County Recorder, Dakota County, Minnesota,
WHEREAS, on October 5th, 1998, a Public Hearing on this proposed street vacation was
held before the City Council of the City of Hastings, which hearing was proceeded by published
notice as required by state law, city charter and city ordinance; and
WHEREAS, the City of Hastings in all respects proceeded with the vacation hearing as
provided by the Charter, ordinances and applicable Minnesota Statutes.
NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF
THE CITY OF HASTINGS AS FOLLOWS:
That the following legally described street R.O.W and drainage and utility easement:
Vacated Street:
The unimproved Barker St ROW described as commencing at the
northwest comer of Lot 5, Block 11, Barkers Addition, extending
north a distance of 10ft, continuing west for a distance of 33 ft,
continuing south for a distance of 10, and continuing east for a
distance of 33 ft back to the point of beginning,
as dedicated in the plat of B&ker;; Addition DA file m}d ~ ro-oord ...~
the office of the County Recorder, Dakota County, Minn~'
is hereby vacated effective of this date.
BE IT FURTHER RESOLVED, that a copy of this resolution shall be flIed with the
Dakota County Recorder's Office by the Hastings City Clerk.
Council member moved a second to this resolution and upon
being put to a vote it was unaminously adopted by all Council Members present.
Ayes:
Nays:
Absent:
ATIEST:
Michael D. Werner, Mayor
Joyce L.Hottinger
Administrative Assistant/City Clerk
I HEREBY CERTIFY that the above is a true and correct copy of resolution presented to and
adopted by the City of Hastings, County of Dakota, Minnesota, on the 5th day of October, 1998,
as disclosed by the records of the City of Hastings on flIe and of record in the office.
Joyce L. Hottinger
Administrative Assistant/City Clerk
( SEAL)
This instrument drafted by:
City of Hastings
101 4th ST.
Hastings, MN 55033
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VIII-B-3
Memo
To:
Mayor Werner and City Council
From:
Matthew Weiland, Zoning Administrator
Subject:
House Move Proposal- 535 6th St W (Lot 4, Block 42, Addition 13 to the City of
Hastings)
Date:
October }'t , 1998
CC:
Pat O'Connor/ Brian Hanson
Pat O'Connor and Brian Hanson have requested permission from the City to move a pre-owned
house to Lot 4, Block 14, Addition 13 to the City of Hastings. Attached with this memo are
copies of information regarding this request which has been submitted by the applicants.
This item was referred to the Planning Commission to consider aesthetic and functional
compatibility of the house for the site. The Commission was asked to review this proposal as
the "Board of Design Control".
Site Location Issues:
Included with this proposal are photographs of the subject property which is currently located in
Lakeville, MN.. The property is situated in one of the City's older neighborhood's and is
surrounded by homes of mixed architectural style. There are also a lot of mature trees on the lot.
The home should be sited on the lot to be as sensitive to the existing trees as possible. A principal
concern in siting a home in an existing neighborhood, whether new or one to be moved in, is
whether the size and mass of the structure(s) are consistent with other structures in the area. It is
my opinion that the size and mass of the house proposed to be moved is consistent with other
structures in the immediate vicinity of the site. Further, the manner in which the home would be
configured on the property appears to be appropriate given the configuration of the grade of the lot.
As part of the Building Permit application a Certificate of Survey providing more detailed
measurements and elevations will be required if the applicant continues to pursue the project.
There does not appear to be any grading and drainage problems which would arise from siting the
proposed house on the premises.
Appearance & Condition of House & Garage to be moved:
Included with the proposal are photographs of the exterior of the house. The exterior of the home is
stucco. The front of the home is quite plain and aesthetically unappealing. The applicant shave
indicated that they will be adding a small porch to the front of the house in order to give it more
Planning Commission
Page 2
September 10, 1998
character and have it fit into the neighborhood. The applicant will also be adding shutters to all the
windows that can be seen from the street.
Board of Design Control (Planning Commission) recommendation:
Motion to recommend to City Council that they authorize issuance of moving & building permits to
allow the home included in a proposal from Pat O'ConnorlBrian Hanson to be moved to Lot 4,
Block 42, Addition 13 to the City of Hastings subject to the following conditions:
1.
Compliance with all applicable City Code requirements including, but not limited to:
City Code Chapter 4 (Construction Regulations) and City Code Chapter 18
(Property Maintenance Ordinance).
2.
The applicants shall add a small front porch to the front of the home, The designs
for the porch shall be approved by the Community Development Department as part
of the Building Permit process.
3.
That all exterior site work on the structure and site be completed within 6 months
from the date of permit issuance. This exterior work shall included painting the
house and adding shutters to windows visible from the street.
4.
That the home be sited in order to save as many trees as possible.
5.
That the applicant use rock face block for the foundation.
6.
That the applicant plant foundation landscaping.
7.
That the applicant add an egress window to the basement.
Additional Information:
I will add that the applicants have moved other homes into the City of Hastings. These
properties include 713 W 11 th St and 117 24th St W. Feel free to drive by these properties to get
a feel for the type of work the applicants do.
AUG-17-98 MON 16:02
CITY OF HASTINGS
FAX NO. 43770B2
p, 02
PAID
LAND USE APPLICATION
~UG 2'i 1998
CITr OF HASTINGS
CIT"{ OF HASTINGS
Address of Property fnvolved:
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Official Use Only
C'..::. ~ Appl ican1;:;
Dat:e Rec' d
Ni1ll\e {jnC\'l ).k.(I.J II I H..Irllk U Clinei File No.
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Address h'3iu L..< 'rlb Ihr//j/l ii... II':~')I-<:' Fe,,! Paid
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Telephone 7pt!'- ":Jt-fI3.y3 ,7 ~3'7;/ ordinance No.
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Of Lc l Section:
ownerj1 (If dif~~,~~, j~~~~ /~pp~icja~t) : ,.
Name: fc:-.f"{c~k__ l> l:(~li'l/ll,(--((t.l'.:l_t \"(' 't\'--'.JJ
Address: 'l3'-1r LL'.,ZZlL((jj-. 1-*-'.')1i1')
Telephone:
(f -.\" ~ ~)(:
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Request:
Rezone:
special Use:
Compo Plan Amend:
Subdivision:
site Plan:
Vacation:
Other: f\Lv'r:.. 17( .c;,-'. n l 'eucrtl ) L (
Variance:
Description of Requt::\st (inclUde site plan, survey, and/or plat if
applicable):
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Signatur.~, of Owner:.,
AFFIDAVIT
state of Minnesota)
)
County of Dakota )
Patrick O'Connor and Brian Hanson being first duly sworn and
upon oath state as follows:
1) We are sUbmitting this affidavit in compliance with
section 4.02 subd. 2 of the ordinances of the city of Hastings.
2) We are making application to move a house from 11640-
275th street, Lakeville, Minnesota to 535 West sixth street,
Hastings, Minnesota.
It is a cream house with blue trim.
The
legal description of said lot is Lot 4, Block 42, Addition No.
Thirteen to the City of Hastings, according to the recorded plat
thereof.
Said lot is owned by Ri vertown Properties of which
Patrick O'Connor is a general partner.
3) We have been informed that the house was originally stick
built in July of 1963. It is thirty- five years old.
4) We have been informed that the height of the house is
thirteen feet and the weight is approximately 30,000 pounds or
fifteen tons.
5) The exterior of the home is 24 feet one inch by forty-two
feet one inch.
6) There is one bathroom in the house.
7) There are a total of six rooms, which have the following
approximate dimensions:
kitchen 11 X 11
Living room 18 X 11
Bathroom 8 X 5
Bedroom 1 11 X 10
Bedroom 2 11 X 10
Bedroom 3 11 X 9,5
8) It is expected that the house will follow the following
route from its current location to West sixth street: County Road
46 South to County Road 86 East to County Road 47 Northeast to
Pleasant Avenue North to Highway 55 East to Maple Street North and
then East on West sixth street.
FURTHER YOUR AFFIANTS SAYETH NAUGHT.
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Brian Harlson-
Subscribed to and sworn to by
Brian Hanson before me this
! (/ day' of Augtist 1998.
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'eSHARON K. GILLES
. NOTARY PuItJ: . MlMeorA
.. My CamrniIIiIn &In.lln. 31. 20lIlI
Subscribed to and sworn to by
Patrick O'Connor before me this
I~~ day of AUgU~~98.
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N tary Public
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To:
The Hastings Planning Commission
From:
Patrick O'Connor
Subject:
Supplemental Information on House Move Proposal - 535 6th St. W. (Lot
4, Block 14, Addition 13 to the city of Hastings
Date:
9-21-98
At the planning commission meeting on September 14, 1998, members of the
commission requested additional details regarding the proposed house move to 535 6th
St. W.
Brian Hanson and I intend to move the house and prepate it for resale by early next year.
In order to do this, we will be taking the following steps: Any flaws in the stucco will be
appropriately repaired. A small porch (awning and landing with rails and two to three
steps) will be added to the front door. Shutters will be added to the windows visible from
the street. The entire house will be painted; the house will be a yellow-cream color and
the trim will be a blue-green. The interior will be updated throughout.
I am a Hastings resident and grew up the neighborhood of the proposed site. I will insure
the end product will be a nice home that the buyer as well as the neighbors will
appreciate.
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VIII-B-4
Memo
To:
Mayor Werner and City Council
From:
Matthew Weiland, Zoning Administrator
Subject:
Site Plan - Medical Office Expansion ( Ninninger Rd)
Date:
October 1st, 1998
CC:
Regina Medical Center Office Expansion
Regina Medical Group has submitted a site plan proposing an expansion of their existing medical
office. The applicant recently received concept plan approval on this project and is now requesting
full site plan approval. Included with this memo is a package of site plan drawings and a site
location map.
Background Information:
1.
Comprehensive Plan Designation: The property is currently guided P Public
Institution. A medical office is an appropriate use for this site..
2.
Zoning: The site is currently zoned P Public Institution. A medical office is an
appropriate use for this site.
3.
Existing Conditions: The property is currently developed with the Regina Medical
Center Campus. The Campus includes a Hospital, a Nursing home, an Independent
Living Area, and other associated medical offices, The area where the office
expansion will occur includes part of the existing parking lot and some vacant land.
4.
Proposed Conditions: The applicant is proposing to expand an existing medical
office by 15,000 sq ft. The project will also involve a new parking and landscaping.
5,
Site Plan Issues: The applicant has already received concept plan approval and has
now submitted a complete site plan for review.
Setbacks: Structure setbacks for structures in the P-I Public Institution District are
determined through the site plan review process. It is tbe opinion of staff that the
proposed setbacks represent a rational approach to for orderly development of the
site,
Planning Commission
Page 2
AugUSI6Ih,I998
Parking Setbacks: Off-street parking is required to be setback 10 feet from front
property lines and 5' from side or rear property lines. The parking area is laid out
well for this site. There is a large landscaped buffer between the parking lot and the
property boundaries.
Number of Parking Spaces: The development proposal is in compliance with zoning
ordinance requirements for number of parking spaces. They are constructing more
parking spaces than they will currently need. The extra parking capacity will be
used to fulfill future parking demands of future projects.
Grading/Stormwater: Tom Montgomery, Public works Director, has reviewed the
grading/storm water plan and has found it to adequately serve the needs of the
proj ect.
Access/Egress: The drivewll)' width is appropriate for the site.
Landscaping/Screening: The applicant is proposing to do a lot of site landscaping.
The landscaping is very appropriate for the site and is well done. It will work well
with the existing landscaping on the site.
Sanitary & Water: The applicant has demonstrated adequate connections to both
water and sanitary. A water shut off valve will have to be added as part of the
building permit issuance.
Lighting: The lighting is appropriate for the site and parking area.
Building Aesthetics: The applicant has included building elevations and floor plans
for the Medical Office Expansion. The architecture and building materials for the
building is attractive and functional for there proposed use. The building will fit it in
appropriately on the site
Planning Commission recommendation:
The Planning Commission recommended approval of the Regina Medical Office Expansion
subject to the following conditions.
Requested Action:
Motion to recommend approval of the site plan for the Regina Medical Office expansion subject to
the following conditions:
1.
The proposed structure and accessory items including, but not limited to, the
parking lot and landscaping shall be completed pursuant to the approved site
plan. Upon request for occupancy of the building, all uncompleted items
Planning Commission
Page 3
August 6th, 1998
contained within the site plan shall be addressed pursuant to city code escrow
requirements.
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VIIf-C-1
MEMORANDUM
DATE: October 1, 1998
TO: Honorable Mayor and City Councilmembers
FROM: Dave Osberg, City Administrator
SUBJECT: Resolution-Senior Center
RECOMMENDED CITY COUNCIL ACTION
It is recommended that the City Council take action approving the attached Resolution stating the
City's intent to enter into a Lease Purchase Agreement with the City Housing & Redevelopment
Authority for acquisition of the Carpetland facility for the Senior Center, and the intent to amend the
Joint Powers Agreement with the School District to share costs associated with the Senior Center.
BACKGROUND
The City of Hastings and Independent School District No. 200 are in the process of working with
the City Housing & Redevelopment Authority on the acquisition of the Carpetland building to serve
as a Senior Center. The City Housing & Redevelopment Authority will be acquiring the Carpetland
building to serve as a Senior Center. The City of Hastings will enter into a Lease Purchase
Agreement with the HRA, similar to the arrangements completed for the City Hall and Police
Station. Furthermore, the Joint Powers Committee between the City Hastings and the School
District will amend the Joint Powers Agreement, that clarifies costs associated with the Senior
Center will be split equally between the School District and the City of Hastings.
On Wednesday, September 30,1998 the Joint Powers Steering Committee conducted a meeting, and
took action recommending that both the City Council and School District approve a resolution
stating the commitment to proceed with the acquisition of the Carpetland building by the City HRA;
the City of Hastings entering into an agreement with the City HRA for lease purchase, and a
subsequent amendment to the Joint Powers Agreement agreeing to the equal share of the operating
costs,
The attached resolution outlines the intent of all parties, as the School Board is scheduled to adopt
a similar resolution at its meeting on October 7, 1998. This provides assurances to this City HRA
that both t City of Hasti and School Board will continue with its commitment, with subsequent
and final ac '0 taken by the City Council at its meeting on October 19, 1998.
RESOLUTION NO.
WHEREAS, the City of Hastings and Independent School District entered into a Joint Powers
Agreement dated February 5, 1997 that allows for the joint planning and development of a Community
Education Program in order to make maximum use of physical, financial and human resources between the
School District and the City; and
WHEREAS, one element ofthe Joint Powers Community Education Program is the providing of Senior
Center Program; and
WHEREAS, the City of Hastings, Independent School District No. 200 and the City Housing &
Redevelopment Authority intend to approve the necessary agreements for the acquisition of the CarpetIand
facility to allow for the renovation to serve as a Senior Center; and
WHEREAS, the City of Hastings intends to outline for the City HRA its commitment to this project
and the necessary agreements that will be approved; and
NOW, THEREFORE BE IT RESOLVED, by the Hastings City Council as follows:
I.) The City of Hastings intends to enter into a Lease Agreement with an option to purchase with the
Hastings Housing & Redevelopment Authority to allow for the acquisition and redevelopment of the
Carpet land facility to serve as a Senior Center.
2.) The Hastings City Council hereby approves an amendment to the Joint Powers Agreement whereby a
new section entitled "SENIOR CITIZENS CENTER" shall be included that states as follows: "Cost
sharing for the Senior Citizens Center will be equally shared by the City of Hastings and School District
No. 200." The operational costs shall include: lease costs, insurance, taxes, maintenance, repair and
replacement costs for the structure and fixtures.
3,) The Senior Center shall be responsible for the monthly utility costs.
BE IT FURTHER RESOLVED, that the Hastings City Staff, is hereby directed to prepare the
necessary agreements and documentations for approval and execution by the City Council at its meeting on
October 19, 1998, with the understanding that the City Housing & Redevelopment Authority also complete the
necessary documentation prior to closing on November I, 1998.
Ayes:
Nays:
Absent:
Michael D. Werner, Mayor
ATTEST:
Joyce P. Hottinger, City Clerk
(SEAL)
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"IIN
he Asphalt Rebellion seems to begin, in just about
every state, at a bridge. It is a country
bridge: lightly traveled, decades old and
starting to fiill apart. The local government
wants a few modest repairs, The state
transportation department comes in, takes '
a look and declares that the only way to
save the bridge is to tear it down and build
something much bigger and costlier in its
place. A fight ensues, By the time it is over,
a mild-mannered mayor or council mem-
ber or selectman has turned into a rebel.
It happened two years ago at Poverty
Hollow, just outside Redding, Connecti-
cut, where there is a stone arch bridge on
a rural road with woods, ponds and lily
pads on one side and 18th-century barns
and fields on the other. The bridge is 17
feet wide, The state offered to fix it, but
said that in order to be made safe, it had to
be replaced by a brand new 28-foot-wide
structure made of steel and concrete, For-
tunately, the department said, there was
good news: $350,000 in state and federal
money was available to finance the project.
But it turned out that the Redding
board of selectmen had some news fur the
highway engineers. They didn't want the
money, They didn't want the project. If
they had to destroy the bridge in order to
save it, they would take their chances with
it as it was~r spend their own money
shoring it up. "It's a sad commentary on
our system,. Redding First Selectman
Henry Bielawa wrote in an open letter
mailed statewide, "when historic preser- accepting an overbuilt concrete monstros-
vation, neighborhood esthetics and com- ity on a country road, Both said no and did
mon sense are displaced by cookie-cutter the job with local money.
design requirements," ,Meanwhile, unknown to most of the
Around the time of the incident at activists in New England, a different crop
Poverty Hollow, a sirni- ........,.........'.....,...........,.......................... of road rebels was play,
Jar debate was going on III A l A. E H BE. HAL T ing out an almost identi-
in Guilford, Connecti- ...................................................,........... cal scenario in Virginia,
cut, and beyond the state border, in where they organized as the "Snickersville
Chester, Vermont. Both of those towns Turnpike Association" to block their state
ultimately decided that a big wad of fed- from bulldozing a 19th-century stone arch
eral money-almost $1 million in Gui!- bridge. The only real difference was the
ford's case-wasn't worth the price of resultTheSnickersvillerebelsdidn'thave
For decades, traffic
engineers have
been designing wider,
straighter, faster roads.
Now, some communities
are challenging
that approach.
20 G n , E R . I . G October 1997
II)(/~
to reject any money, The state gave in and
just widened the old bridge by three feet at
its narrowest point.
highways are designed and
built in America and the way
those decisions affect com-
munities and individual lives,
It has grown into a rebel-
lion against an entire half-
century of American engi-
neering ideology, and
against an obscure but
immensely important book:
-A Policy on Geometric
Design of Highways and
Streets, more commonly
referred to as the "MSIITO
Green Book." When traffic
engjneers propose the
replacement of an old stone
bridge with a pile of con-
crete; when they declare
that a city street must be
doubled in width to be made
safe; when they argue that a
two-lane country road be
converted to a four-lane
highway, they are doing it
because, at least in their
view, the AASHTO Green
Book dictates that it be done.
MSIITO is the American
Association of State High-
way and Transportation
Officials. For the past 43
years, it has been compiling,
publishing and revising its
1,044-page lime-colored
masterwork, packed with
numbers, equations and dia-
grams explaining to engi-
neers how to make Ameri-
can roads and bridges
efficient and safe. Until
1991, federal law required
that any road built with the
help of federal funds be built
in accordance with Green
Book standards. Now, there
is no such requirement. But
the book's status as virtually
sacred text in the engineering profession
has kept it just about as influential as ever
at the state level. "It's basically the foun-
dation for all the engineering design that
goes into highways:' says Thomas R.
Warne, Utah's transportation director and
chairman of the AAS HTO Design Com-
mittee.
Among those who hate it, the Green
Book has a reputation it doesn't entirely
deserve. The troth is, it mostly offers
advice about what sorts of construction are
safest in particular situations. It never has
THE ASPHALT REBELLION IGNI,
ted in many different places at virtually the
same time. There is no Rosa Parks of high-
way design, But during the past year or so,
it has become a full-fledged protest move-
ment, and it is spreading beyond New Eng.
land, beyond the narrow question of bridge
safety, beyond country roads and into the
much broader subject of how streets and
Bon Soul! il/usrrtltinn
'.0:'1--.-
\,
descIibed its language as anything more
than guidelines. During the decades when
it was being applied to construction of the
Interstate Highway System, conservative
Green Book policies undoubtedly saved
thousands of American lives, It is largely
in the post-Interstate era of the 1990s that
the engineering profession's Green Book
devotion has led state transportation offi-
cials into some all-but-indefensible deci-
sions-and set the Asphalt Rebellion in
motion. "People want to be safe," says one
of tlle activists, First Selectman Alan
Chapin of Washington, COIll1ectiCUt, 'but
they don't want to take a country bridge
and blow it up,"
THE FORMULAS AND EQUATIONS
of the Green Book make it virtually
impenetrable to the lay reader, but the
principles that emerge from it are remark-
ably simple, The first one is that safety
trumps all other considerations-history,
aesthetics, community habits, community
values, "The design values given within
this text," the Green Book states flatly,
"have safety as their primary objective."
The second principle is that in order to
be safe, a road or bridge must accommo-
date drivers traveling at high speeds, even
speeds considerably in excess of the legal
limit. AASHTO and most state highway
departments traditionally have used what
is \mown as the "85th percentile" stan-
dard, They calculate how fast the 15th
fastest driver out of every 100 on a high-
way is traveling, and they commit to make
that driver's trip free of danger, "The
AASHTO standards," says James
Lighthizer, a former Maryland transporta-
tion director and a Green Book critic,
"assume that everyone on the road is a
drunk speeding along without a seatbelt."
The third principle is that safety at high
speeds requires width, And so streets,
roads and bridges all become wider to
accommodate the very fastest drivers, In
the early 20th century, most urban streets
and roadways in America were built
between 18 and 24 feet wide. By the 1960s,
when most of the new pavement was being
laid in suburban subdivisions, the width
was nearly double that-32 to 34 feet.
Even AASHTO's fiercest critics don't
dispute the Green Book's technical accu-
racy. When it proclaims that a given road
needs to be 30 feet wide to accommodate
cars traveling at 60 miles an hour, it knows
what it is talking about The question raised
by the Asphalt Rebels is why those speeds
have to be accommodated in the first place,
I
I
I
I
October 1997 GOY ERR I R G 21
---"
law that all but invites its trans-
portation department to depart
from AASHTO standards in road,
building. Connecticut has passed a
law relaxing the rules on bridges.
Philadelphia is seeking to rewrite
the AASHTO guidelines in urban
development neighboffioods,
Phoenix passed a city ordinance
this spring that explicitly offers
developers the option of building
narroWer streets in future residen,
tial developments. "Sometimes
we're building things wrong," the
deputy city manager explained,
"We're creating neighborhoods we
have to go back and fix." Up until
now, all residential streets in
Phoenix have had to be at least 32
feet wide. The new rules reduce
the minimum to 28, Eugene, Ore,
gon, which used to require 28 feet,
is now allowing some to be as nar,
row as 20,
Other cities are doing some.
thing even more difficult: taking
streets and highways that were
made into massive slabs of pave-
ment in the Green Book em and
retrofitting them, Wellesley,
Massachusetts, confronted with a
plan to widen heavily traveled
Route 16 through the center of
town, decided to narrow it, and
widened the sidewalks instead. In West
Palm Beach, Florida, six lanes ofU.S, I
are being converted into two separate
two,lane roads. The sister cities of River,
side and San Bernardino, California,
among the last places where one might
expect to find anli,AA,SHTO sentiment,
have both reduced their principal down,
town streets from four lanes to two and
are switching from parallel to diagonal
First Selectman Henry Bielawa of Redding, Connecticut, says neighborhood esthetics
and common sense have been replaced by cookie,cutter design requirements.
In the end, many of the rebels come to
realize that width is an all'important idea,
not only in designing roads but also in ere,
aling communities, Within a certain range
of highway width, many things are possible:
walkable pedestrian boulevards, Main
Street ,style commercial conidors, residen-
tial streets where neighbors stop and talk to
each other on the sidewalk. Beyond that
range, none of those things are possible.
It is a revolt that is going on largely in
the shadows of ISTEA, the massive fed-
eral transportation law, which is currently
being rewlitten in Congress, Most media
coverage of transportation issues is
focused on ISTEA, and on its heavily lob,
bied arguments about ti,e future distribu,
tion of federal highway money.
ISTEA is, in fact, crucial. But while it
is being debated, equally crucial debates
-
------------------------------------------------
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------------------------------------------_____L~
f
"Once you have a six-lane facility," says
Walter Kulash, a maverick traffic engineer
who supports the rebellion, "it is difficult to
make it into anything but an ugly monster."
And so the Asphalt Rebellion has
become, in the simplest terms, a revolt
against speed and width, and against the
doctrine that safety outweighs all other
considerations.
" ~ n Y F R N I N ~ ()"tohn.- HlO'
are quietly taking place over highway
design, However Congress ultimately
chooses to apportion its transportation
money, it is the states and localities that ulti-
mately will decide how the roads built and
rebuilt with that money are going to look.
And tI,at is a matter about which they are
beginning to change their minds.
In ti,e past year, Vermont has enacted a
parking to make them even narrower.
It is too fragmentary to be a revolution,
and yet many of the people involved in it
can't resist the temptation to talk in revo-
lutionary terms. "I just see a percolation,"
says Alan Chapin, the Washington, Con,
necticut, selectman who lobbied for pas-
sage of his state's new law. "It's spreading
broader and broader and broader as more
.-......---..---
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local governments hear about these things,
This is still a guerrilla movement, The
institutional resistance is tremendous, It
will take years before this becomes stan-
dard procedure, But at the neighborhood
level, this has tremendous appeal. And it
will spread and grow."
A few months ago, Chapin traveled
across the border to Providence, Rhode
Island, to testifY on the situation in Con-
necticut. "I thought I would be the only
person with this gripe," Chapin recalls.
Instead, he found road rebels from all over
New England and the East Coast who
wanted to talk strategy,
'The problem is everywhere," says Bar-
ton D, Russell, executive director of the
Connecticut Council of Small Towns,
"The discontent is everywhere. There's
just too much pavement. It's not what any-
body wants."
~,
(
One can, of course, ilismiss those com,
ments as the hyperbolae of a few
grass roots activists who blocked a
project or two and now have developed
graniliose dreams. There is, undoubtedly,
a fair amount of wishful thinking in the
Asphalt Rebellion. On the other hand,
events seem to be moving in its ilirection,
even far beyond the grassroots.
Earlv this summer, the Washington,
D.C.,based Institute of Transportation
Engineers issued its own manifesto of
street design guidelines. At.\3 pages, it is
hardly a rival to the Green Book. But ITE is
sort of a rival to AASHTO. ITE is a
broader.based organization whose 14,000
members include not only state and local
traffic engineers but also a variety of pri.
vate consultants and planners, many of
them more receptive to changing
entrenched practices than most of the high,
way,building establishment.
Connecticut's James Byrnes is a belit~ver in the Green Book, but he
still says that 'it's not useful for designers to act like automatons.'
defines "traditional" in such a loose way
that the guidelines could be applied to vir,
tually any facility short of a major arterial
highway. And it was written, says design
consultant Frank Spielberg, chainnan of
the committee that produced it, for the
express purpose of giving engineers a tan,
gible and credible alternative to the
AAS HTO way. "If our members have only
the old standards," says Spielberg, "that's
what they have to go by,"
Meanwhile, a few blocks away, some,
thing even more unusual has been happen'
wanted, "The Federal Highway Adminis,
tration does not own the rights to the Green
Book," says MSHTO's Wame, 'They can't
write an addendum to a book they ilidn't
publish," So now, it is being called Flexi-
bllity in Highway Design, and MSHTO
has not endorsed it in ariy official way,
Still, MSHTO has been involved with
the project all the way through, and that in
itself is pretty remarkable, considering
some of the things the book says. "If high-
way designers are not aware of opportu,
nities to use their creative abilities," it pro-
The new ITE manual doesn't set out to
pick a fight with MSHTO, and, indeed,
it is aimed specifically at what it calls "tra-
ilitional neighborhood development." But
it is ilifficult not to read it, at the velY least,
as a challenge, "A street," it proclaims,
"should be no wider than the minimum
widtb needed to accommodate the usual
vehicular mix that street will serve." It
ing, The Federal Highway Admini.stmtion,
more or less with the help of MSHTO
itself, has prepared a companion volume to
the Green Book. aimed at spmcing it lip for
the urban policy complexities of the new
era, At one point, in fact, the volume was
actually called a Companion Guide to the
Green Book, MSHTO ultimately decided
that was a little more comp,mionship thm1 it
claims right in the fotward, "the standard
of conservative use of the Green Book cri-
teria and related state standards, along
"ith a lack of full consideration of commu-
nity values, can cause a road to be out of
mntext with its surrounilings."
None of that was Wlitten accidentally,
"It's giving s'illction to new ways of doing
things," explains John Horsley, a deputy
(klnl...,. 1 qq, G 0 V f R N I N G 23
I
"
.1
!
assistant U.S. transportation secretary,
who has been helping to oversee the proj-
ect. ''The most important message," he
says, "is that it's OK not to do the hied and
hue wider, straighter, faster, flatter."
Can AASHTO really swallow that?
Maybe, says James Bymes, Connecticut's
chief highway engineer and chairman of
the AASHTO task force created to evalu-
ate the new book. In B~,'nes' view, neither
the book nor the Asphalt Rebellion itself
is anything for highway designers to be
afraid of. '1t's not useful for designers to
act like automatons," Bymes says, sound-
ing a bit like a refOlTIler himself. 'The pub-
lic doesn't want every road to be wide,
straight and mow evervthing down. Those
days are long over."
\\'hether they reall~' are over remains to
be seen, Next May, at a meeting in Mary,
land, AASHTO is scheduled to debate the
whole issue of the new guide and possibly
take a vote on endorsing it. If AASHTO
does agree to endorse the effort, with its
implicit criticisms of traditional practice,
it will be the strongest possible evidence
that the rebellion has come further than its
promoters ever could have imagined just a
couple of years ago.
Even if next year's meeting does pro-
duce a kinder, gentler AASHTO, how-
ever, the road to significant change in the
American streetscape is still paved with
huge obstacles.
Foremost among those obstacles is the
highway lobby. It may not be tile behe-
moth it was in the heyday ofInterstate
construction, but it remains an influential
voice in favor of maintaining bigger-faster,
wider principles of construction, From its
founding in 1914, AASHTO has been
linked in an almost seamless way to con-
struction labor. to the American Automo-
bile Association, and to asphalt and con,
crete suppliers and tmcking companies.
Many of those linkages survive, both at the
organization's Washington, D,C., head.
quarters and at the state level. State trans,
portation officials routinely rotate out of
their govemment jobs and into positions
with trucking and contracting companies,
and sometimes back again, The organiza-
24 G 0 V I R H I N G October 1997
!. , ; . (
tions that lobb~' on behalf of Green Book
highway standards continue to fund
design awards and research at major state
universities,
If the ties tllat bind lobby groups and
state transportation agencies are to weaken,
the most likely reason will be cost. Bigger,
wider highways are in the economic inter-
est of the people who are paid to design,
build and ship goods on them, but they are
not as clearl~, in a transportation depart-
ment's interest as they were when the fed,
era! Interstate program provided a virtu,
ally endless spigot of funds, A study
conducted for the state of Florida in 1991
found that the cost of resurfacing a typical
two-lane road was about S5OO,OOO per mile;
the cost of adding two new lanes to the
same road was $1.9 million per mile, Cost
can reasonably be eJ.:pected to serve as a
source of increasing future tension between
the highway lobby and state budget offic.es
Even governments determined to break
with the forces of tradition, however, often
fear a single issue that those forces repeat-
edly raise: liability. One thing any local
board or counc.illmows for sure is that if it
builds a road according to AASHTO stan-
dards, it \vill not be sued for design negli-
gence in the event of an accident.
Many states specifically exempt tlleir
employees from such liability, but that still
leaves local officials on the hook, and in the
past, it has kept many of them-and their
engineers-from breaking with the wide-
road tradition, "It's the lawyers driving the
engineers," says John Horsley of the U.S.
Transportation Department. "It's the lia-
bility suits they've been pounded with
over the last 20 years. The attorneys have
intimidated the engineers,"
The actual extent of the liability prob-
lem for local government remains very
much open to dispute, There is little con,
vincing evidence of a rash of design liabil,
ity cases in recent years, Most jury awards
appear to have less to do with design than
with maintenance, and that is an entirely
different proposition, In many places, a
town's liability is limited to the extent of
insurance, "Most of the work that's been
done says there's no liability problem,"
insists Hank Dittmar, director of the Sur,
f'lce Transpoliation Policy Project, a group
that promotes design change. "It's more
of a scare tactic at a public meeting than it
is a verifiable fact."
Some elements within the road-build-
ing community appear to agree, 'The only
way govemment employees can be held
negligent," in the words of James Thiel,
general counsel to Wisconsin's tranSPOlia'
tion department and chairnlan of
AASHTO's legal committee, "is if they fail
to perfonn a mandatory non-discretionary
function, If the action is discretionary,
which design matters usuallv are. the
employee cannot be held liable for exer,
cising judgment."
Whatever the truth about liabilitv, how,
ever, it is only pmt of the inertia within the
traffic engineCling profession. In a field
with ml quasi-militan, preference for order,
discipline and ha:rd numbers, the AASHTO
Green Book has served for decades to
ground crucial design decisions in data
rather than subjective preference. The ade-
quacy of an e}"isting road or bridge can be
determined by rating it on a IOO-point scale
for width, drainage, grade and a whole list
of other fixed criteria, In many cases, a
machine can do the measuring. To most
engineers, that is the beauty of the system.
'There's comfort and safety in following
standards," aclmowledges Warne, the
AASHTO design chai:rman. "By our nature,
we tend to be on the conservative side.
When you go outside the traditional rules,
you go outside your comfort wne."
To the Asphalt Rebels, the vel)' rigid,
ity of the standards constitutes the
main problem, "If you are designing
beams for a bridge, it's appropriate to look
it up in a book," says Jim Wick, an archi,
tect and highway design activist in Ver-
mont who has challenged the engineering
establishment there, 'but books and
tables aren't very good at explaining com,
plex phenomena. They ignore all the
human elements."
It is just this clash of cultures, between
the number-cmnching engineers and the
ultimately unquantifiable community val,
ues of the opposition, that is the central
point of the Asphalt Rebellion, in New
t!otJ/I/f.!.iL
:z: AJ FO
CITY OF HASTINGS
10 14th Street East · Hastings, MN 55033-1955
65],437,4]27. Fax: 65]-437,7082
September 28, 1998
Mr, John Velin
Director of Legislative Commission on
Minnesota Resources
100 Constitution Avenue, Room 65
St. Paul, Minnesota 55] 55-] 20]
Dear John:
Attached is a copy of the 1999 Work Program for the City of Hastings LCMR Project. If you
have any questions regarding this work program please contact me at 480-2344, Thank you,
Sincerely,
~~ l/l<!4~~
Marty McNamara
Director of Parks & Recreation
Enclosure
MM:jt
II
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Ha"itings on the J\'1ississippi
Date of Report -
Date of Next Status Report
Date of Work Plan Approval-
Project Completion Date:
September 30, 1998
January 31, 1999
Blank at this time
June 30,2001
LCMR Work Program 1998 - 1999:
The City of Hastings will complete negotiations with Koch Refinery in 1998-99 to acquire
property in order to develop the proposed Mississippi Riverfront Project. The City of Hastings
will also request Koch Refinery to contribute financially in the development of this property, This
was a request by the Legislative Commission on Minnesota Resources.
In 1998-99 the City of Hastings will meet with the Department ofNatuml Resources to determine
available DNR funds for trail development and improvements to the existing public access and
parking lots, This was also requested by the Legislative Commission of Minnesota Resources,
In 1998-1999 the City of Hastings will schedule meetings jointly with Koch Refinery, Army Corps
of Engineers, National Park Service and the Department of Natural Resources. These joint
meetings will be held to establish priorities for the development of this project. The goal of these
meetings will be to determine what the financial resources and in-kind contributions of each
agency will be for the proposed improvements,
The Hastings City Council appointed Mayor Mike Werner at their September 8, 1998 Council
meeting to serve on an Koch Refining Advisory Committee, This Committee is responsible to set
priorities for the use of funds that was assessed to Koch Refinery by the Minnesota Pollution
Control Agency, The fines assessed to Koch Refinery were for pollution problems at their Pine
Bend site. These funds are to be allocated for environmental projects for communities in Dakota
County impacted by the oil spills. The direction of the LCMR was for Hastings to request Koch
Refinery to allocate some of this money for riverfront improvements.
The City of Hastings is planning to design and engineer the Mississippi Riverfront Project in 1999,
The actual construction of the project will be in 2000. The project will be scheduled for
completion in June 2001.
I. Project Title: M02 Mississippi Riverfront Trail & Access
Project Managers:
Tom Montgomery
Marty McNamara
Affiliation:
Mailing Address:
Telephone Number:
Fax
City of Hastings
101 E. 4tll Street, Hastings, MN 55033
651,437,4127
651-437-7082
Total Biennial Project Budget
$790,000
LCMR ($155,000)
Match $635,000
LCMR Amount Spent -0-
Match Amount Spent -0-
LCMR Balance $155,000
Match Balance $635,000
A.
Legal Citation: ML 1999, Chap.
, Sec,
, Subd.
Appropriate language: This appropriation is from the ???? Fund to the
Commissioner of Natural Resources for an agreement with City of Hastings to
acquire and restore the public access area and complete the connecting riverfront
trail from the public access to Lock & Dam Number Two adjacent to Lake
Rebecca, This match must be matched by at least $155,000 of nons tate money,
,
B. Status of Match Requirement: The City of Hastings will budget a minimum of
$155,000 in 2000 for this project, Design & Engineering work will be completed
in 1999.
II. Project Summary & Results:
The City of Hastings will acquire property from Koch Refinery that will allow for the
improvements to the DNR/Jaycee Park public access and allow for the completion of the
riverfront trail. The acquisition of this leased property will secure the property for the
public access and parking lot areas from Koch. The lease expires on December 30,2000,
The trail connection will complete a fifteen mile trail loop around the City of Hastings
The Army Corps of Engineers estimates that there are over 50,000 visitors a year to Lock
& Dam #2, The DNR/Jaycee public access allows boaters access to the Mississippi River
and the St. Croix Rivers. The DNR has informed the City that the acquisition of the
access property is a priority for the DNR. The Jaycee access is one of the DNR's most
heavily utilized accesses,
III. Progress & Summary:
IV. Outline of Project Results
,.,
Result 1:
Acquiring the Koch Refinery riverfront property adjacent to Lake Rebecca and Lock and Dam
No, 2. This former industrial use property has been partially developed by the City and the DNR
under a lease agreement with Koch Refining. The lease agreement permitted the construction of a
public access boat launch with 45 vehicle and trailer parking stalls that serves the Mississippi
River and St. Croix River access, and a lighted trail connecting the Hastings Downtown area to
the public access. This lease agreement expires in the year 2000, Acquisition of this property
would ensure that the popular Mississippi River and S1. Croix River boat access and riverfront
trail remains open to the public.
Result 2:
Restoring the Koch Refining tank farm property to a scenic and natural area, which will preserve
a large natural area on the Mississippi River fro public use consistent with the MNRRA
Comprehensive Master Plan. A small three acre area, screened from the riverfront by vegetation
and berming would be used by the Corps of Engineers for dredge disposal and beneficial use. The
dredge material would be accessible for reuse by the City an4.the public as fill material in
accordance with the Corps' Mississippi River management plan and applicable state and federal
regulations. The existing dredge material disposal site is located within fifty feet of the
Mississippi River, in open view at the entrance to the Lock and Dam No, 2 property,
Result 3:
Completing the riverfront trail connection from the public access to Lock and Dam No.2. This
connection will complete a trail extending from the Downtown area along the riverfront to the
, west City limits, This trail will be extended in the future to connect to Dakota County's Spring
Lake Park, the regional bikeway system, and to other City trails and parks. The riverfront will also
serve as a major connection between Lock and Dam and the community
Result 4:
Riverfront/Lock & Dam Access Road Reconstruction.
V. Dissemination:
The City of Hastings will develop maps and sign age that will promote and educate users of the
public access, trail and riverfront area,
VI. Context:
A. Significance:
This project addresses the cooperation between the City of Hastings, Koch Refining,
Corps of Engineers, National Park Service and Dakota County to protect wildlife areas, make
trail connections, preserve boat access, preserve river front property for public use and interpret
the historical, natural and cultural aspects of the river.
The Koch Refining property adjacent to Lake Rebecca has been a tank farm for over 50
years. Koch Refining has recently ceased tank operations and removed the storage tanks. The
City of Hastings as well as the Army Corps of Engineers has been working with Koch Refining to
convert this area to a wildlife natural area. The City has also worked with Koch Refining to obtain
the currently leased public access property, the lease expires Dec, 31, 2000, As a part of this
project, the City will investigate the site for contamination, acquire the property and reestablish
the area as scenic and natural public park area, A portion of the property would be set aside for
use as a dredge disposal site for the US Army Corps of Engineers, relocating the existing dredge
spoil site away from the Lock and Dam Road and this material would be available for the City of
Hastings and the public to be reused in accordance with the Corps' Mississippi River management
plan and applicable State & Federal regulations. Cleaning up the tank farm and reestablishing the
natural areas will remove a former industrial site from the riverfront and complete the restoration
of this area for public use as set forth in the Comprehensive Management Plan for the MNRRA
Corridor. By acquiring the current public access area from Koch Refining it will guarantee a
public access for boaters on the Mississippi River in the City of Hastings for years to come. This
lease expires in the year 2000, Hastings is working within the goals and policies established in the
adopted MNRRA Plan, "
Demand for river boat access is very high, Parking for the riverfront public access is above
capacity every weekend and many week days during the summer boating season. Both the DNR
and the City feel it is important access to keep in operation for boaters and others wishing to use
riverfront park.
This proposal will also connect the public access trail to the Lock and Dam area thus
completing the trail section for the City of Hastings. Dakota County is proposing to continue this
trail to Spring Lake Park Regional Park. The City of Hastings has been working with Dakota
County as well as Nininger Township and National Park Service to achieve this connection
As a funding match, the City of Hastings and the US Army Corps of Engineers will
reconstruct the Lock and Dam Road from the intersection of CSAH 42 to Lock and Dam #2. The
road will be shifted south onto the Koch Refining property where it would still provide a scenic
view of the Mississippi River. The vacated road corridor will be reused for the bituminous trail
connecting the riverfront trail and the Lock and Dam NO.2 trail which eventually will connect
with Dakota County Spring Lake Park. The completed 12 foot lighted trail will connect with an
existing City and Dakota County bikeway system.
B, Time: The LCMR funded component ofthisproject will be completed by June 30, 2001.
Design and engineering work will be completed in 1999 and construction will begin in
2000.
C. Budget Context: The LCMR funding will provide $155,000 of the total $790,000 of
project costs. The City of Hastings, Corps of Engineers, DNR and Koch Refining will
cover the remaining hard costs and in kind services
4
1. Budget:
Personnel design & engineering projected as in kind contribution in 1999,
Equipment: 0
Acquisition: $108,000
Development: --
Other: $0
Total: $108,000
VII. Cooperation: The project will involve private and public cooperation with Army Corps of
Engineers, DNR, Koch Refinery, and The City of Hastings.
VIII. Location:
· Attached Map
IX. Reporting Requirements:
Periodic program reports will be submitted not later than January 31,2000, September 30,2000,
and March 31,2001. A final work program report will be submitted by June 30, 2001.
'"
Attachment A Deliverable
Products and Related Budget
LCMR Project Biennial Budget ObjectiveJResult
RESULT 1 RESULT 2 RESULT 3 RESULT 4
Acquire Koch Restoration of Koch Complete Road
Property Property Trail Reconstruction
Budget Item e.g, Design and e.g, Wetland ROW
Engineering Construction TOTAL
Wages, salaries & benefits -
Be specific on who is paid $
Space rental, maintenance &
utilities
Printing & Advertising
Communications, telephone,
mail, etc.
Contracts
ProfessionaUtechnical 12,000 5,000 45,000
Other contracts
Local automobile mileage paid
Other travel expenses in
Minnesota
Travel outside Minnesota
Office Supplies
Other Supplies
Tools and Equipment
Office equipment & computers
Other Capital equipment
Other direct operating costs
Land acquisition 108,000
Land rights acquisition
Buildings or other land 115,000 180,000 320,000
improvement
Legal fees 5,000
0"
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To:
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Subject:
Date:
INFORMATIONAL MEMORANDUM
Honorable Mayor and City Council Members
Lynne M. Benson, Accountant
City Disbursements
September 30, 1998
Attached please find a listing of all bills paid since the last City Council meeting of
September 21, 1998, These bills were approved for payment by the Finance Director.
They include only routine payroll claims, postage for mailing the September Utility
bills, payment for October sewer service and NSP payment.
If you should have any questions regarding these bills please feel free 10 contact me or
Lori Webster for further information,
....
SYSTEM DATE 09/21/98 TIME 02:16
REPORT DATE 09/21/98
SCHEDULE PAYMENT REPORT
PAGE
BANK VENDOR
G/L DEB IT
------------------------------------------------------------------------------------------------------------------------------------
CHECK # DATE
NET AMOUNT
VENDOR TI TLE
G/L CREDIT
P.O. NO.
INVOICE #
DESCRIPTION
73
12037
------------------------------------------------------------------------------------------------------------------------------------
ACCOUNT NUMBER
DAKOTA CNTY TREAS'AUDITOR
101'1010,000
G 101'2196-000
21886 fLUEGEL,MOYNIHAN,MILES,PA
999'0001'101 101-1010-000
28727
32398
46262
A 101,6060,304
HENN COUNTY COLLECTIONS
101'1010'000
G 101,2196'000
ICMA RETIREMENT TRUST 457
101,1010,000
G 101,2180,000
LOCAL UNION 49
101'1010-000
G 101,2155,000
46263 LOCAL 320
48768 MCES
999'0001-601
49425
101'1010'000
101,1010,000
G 101-2150'000
G 101-2192-0OJJ
****TOTAL fOR LOCAL 320
601'1010'000
50741098 A 601-7300'418
MINNESOTA NCPERS
101,1010'000
G 101-2190'000
55450 NORTHERN
999,0001,615
999'0001-615
999,0001,101
999,0001,101
999'0001,600
60745 P.E.R.A.
999,0001'101
999,0001,101
999-0001'101
999'0001'101
999,0001,101
999,0001,101
999,0001,101
999,0001'101
999-0001'205
999,0001,101
999,0001,213
999,0001,200
999,0001,402
999-0001-407
999-0001-600
999,0001,601
STATES POIIER
615-1010'000
615'1010'000
101'1010,000
101'1010'000
600'1010-000
A 615'7700-381
A 615-7700-470
A 101,6081,381
A 101'6081'470
A 600'7100'381
fOR NORTHERN STATES POIIER
****TOTAL
101,1010,000
101'1010'000
101'1010-000
101'1010,000
101'1010,000
101-1010'000
101'1010-000
101-1010'000
101'1010-000
205-1010-000
101,1010,000
213,1010,000
200'1010'000
402'1010,000
407'1010'000
600'1010-000
601-1010'000
G 101'2140-000
A 101-6020-121
A 101'6040-121
A 101'6050'121
A 101-6090-121
A 101-6240'121
A 101-6311'121
A 101,6619,121
A 101-6312-121
A 205'6560-121
A 101'6210-121
A 213'6220-121
A 200,6520,121
A 402,6631'121
A 407,6700'121
A 600-7100-121
A 601'7300'121
'.
PAYOATES 9/4 & 9/18/98 832.00
SEPT SERVICE 10,366.67
PAYDATES 9/4 & 9/18/98 \ 81.26
"-
PAY OATE 9/18/98 6,191.02
"-
SEPT OUES 712.50
SEPT DUES 581.00
SEPT ~NTAL 234.00
815.00
OCT SEilER SERVICE
SEPTEMBER PREMIUM
AUGUST ELECTRIC
AUGUST ELECTRIC
AUGUST ElECTRIC
AUGUST ELECTRIC
AUG~ ElECTRIC
. 9,335.92
PAY PERIOO ENO 9,13,98
PAY PERIOD END 9'13-98
PAY PERIOD END 9'13-98
PAY PERIOD END 9'13-98
PAY PERIOD END 9'13-98
PAY PERIOD END 9,13,98
PAY PERIOD END 9,13,98
PAY PERIOD END 9,13,98
PAY PERIOD END 9'13-98
PAY PERIOD END 9'13-98
PAY PERIOD END 9'13,98
PAY PERIOD END 9'13'98
PAY PERIOD END 9,13,98
PAY PERIOD END 9-13'98
PAY PERIOD END 9,13,98
PAY PERIOD END 9'13-98
PAY PERIOD END 9-13-98
"---
69,996.83
'"',
318.00
1,644.33
106.89
2,724.56
177.10
4,683.04
9,111.99
64.34
60.02
391.32
217.71
277.32
381.39
7.87
623 .75
20.42
5,552.04
2,462.34
522.72
96.31
22.39
536.79
178.54
SYSTEM DATE 09/21/98 TIME 02:16
l\~~Ol\~ Mn. ~l)J?\Jl)~
SCHEDULE PAYMENT REPORT
PAGE
2
BANK VENDOR VENDOR TITLE
G/L DEBIT G/L CREDIT
ACCOUNT NUMBER
....--.------------------.----------------------------------------------------------------------------------------------------------
CHECK # DATE
NET AMOUNT
P.O. NO. INVOICE #
DESCRIPTION
------------------------------------------------------------------------------------------------------------------------------------
999,0001,615
999'0001-610
999,0001,610
999,0001'610
999'0001-620
999-0001'101
615-1010'000
610,1010,000
610,1010,000
610-1010'000
620-1010'000
101'1010-000
A 615-7700'121
A 610-7500-121
A 610,7501,121
A 610'7502'121
A 620-7900,121
A 101'6080-121
****TOTAL FOR P.E,R.A.
******TOTAL FOR BANK NO - 73
***REGULAR CHECKS**
***MANUAL CHECKS***
***GRAND TOTAL***.*
PAY PERIOD END 9'13-98
PAY PERIOD END 9-13'98
PAY PERIOD END 9,13,98
PAY PERIOD END 9'13-98
PAY PERIOD END 9,13,98
P~PER[OD END 9'13-98
21,109.98
119,759.18
119,759.18
0.00
119,759.18
190.50
63.31
165.26
2.09
100.89
60.67
SYSTEM DATE 09/30/98 TIME 10:59
REPORT DATE 09/30/98
SCHEDULE PAYMENT REPORT
PAGE
------------------------------------------------------------------------------------------------------------------------------------
8ANK VENDOR
G/L OEBIT
VENDOR TITLE
G/L CRED IT
P.O. NO.
INVOICE #
ACCOUNT NUMBER
DESCRIPTION
CHECK # DATE
NET AMOUNT
----------------------------------------------------------------------------------------------------------____________________w_____
76 82219 U.S. POSTMASTER
999,0001,600 600'1010-000
A 600-7100-322
CYCLE 3 UTILITY BILLS
407.48
******TOTAL FOR BANK NO ' 76
407.48
***REGULAR CHECKS**
***MANUAL CHECKS***
***GRAND TOTAl*****
407.48
0.00
407.48