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CITY OF HASTINGS
COUNCIL MEETING
7:00 P.M.
Monday
DATE: August 17,1998
I. CALL TO ORDER:
II. ROLL CALL:
III. DETERMINATION OF QUORUM:
IV. APPROVAL OF MINUTES:
Approval of Minutes of the Regular Meeting of August 3, 1998
V. COUNCIL ITEMS TO BE CONSIDERED:
VI. CONSENT AGENDA:
The items on the consent agenda are to be acted upon by the City
Council in a single motion. There will be no discussion of these items
unless a Council member or citizen so requests, in which event the item
will be removed from the Consent Agenda to the appropriate department.
1. Pay All Bills as Audited
2. Certification of FTA Drug Testing Forms- TRAC
3. Amusement Device Licenses- 1998/1999 Renewal
4. Appoint Election Judges for 1998 Primary/General Election
5. Resolution- TRAC- MNDoT/MetCouncil1999 Preliminary Budget and
Management Plan
6. Authorization to Solicit Request for Proposals for Audit Services for the
City Financial Audit and the Fire Relief Audit
7. Budget Adjustment - 1998
8. NSP Power Lines - Outdoor Pool
9. Accept Resignation for Assistant Building Inspector
10. 1998 Street & Utility Improvements-Payment Request No.3, Richard
Knutson, Inc. - $718,605.51
11. COPS Grant
VII. AWARDING OF CONTRACTS AND PUBLIC HEARING:
1. Public Hearing: Ordinance Amending City Charter Chapter V Taxation
and Finance
VIII. REPORTS FROM CITY STAFF:
A. Public Works Director
-Continued-
B. Community Development Director
1. Variance Request- 117 Adams Street- Yard Setback for Swimming
Pool
2. Regina Memorial 3'd Addition- Preliminary IFinal Plat
3. Concept Site Plan- Regina Medical Office Expansion
4. Site Plan- Residential Care Facility- 1306 Lincoln Lane- Ruth
Homes, Inc.
C. Administrator
1. Prioritization for Fundraising for Outdoor Pool Amenities
2. 2ndl Final Reading - An Ordinance Amending City Charter Chapter
V Taxation and Finance
3. Resolution- Tax Exempt Bond Policy
IX. COMMENTS FROM AUDIENCE:
X. UNFINISHED BUSINESS:
XI. NEW BUSINESS:
XII. REPORTS FROM CITY COMMITTEES, OFFICERS, COUNCILMEMBERS:
XIII. ADJOURNMENT
Special Meeting on Monday, August 24, 1998
Next Regular City Council Meeting: Tuesday, September 8, 1998
(City Hall offices closed on September 7, 1998 in observance of Labor Day)
Hastings, Minnesota
August 3,1998
The City Council of the City of Hastings, Minnesota met in a regular meeting on Monday,
August 3, 1998 at 7:00 p.m. in the City Hall Council Chambers, 101 Fourth Street East, Hastings,
Minnesota.
Members Present: Councilmember Yandrasits, Riveness, Johnson, Simacek, Hicks,
Moratzka & Mayor Werner
Members Absent: None
Staff Members Present:
Dave Osberg, City Administrator; City Administrator;
Mike Wozniak, Community Development Director;
John Grossman, HRA Director;
Joyce P. Hottinger, Administrative Assistant/City Clerk;
and Shawn Moynihan, City Attorney
Approval of Minutes
Mayor Werner asked whether there were any corrections or additions to the regular meeting of
July 20, 1998, and hearing none, approved the minutes as presented.
Council Items to be Considered
Moved by Councilmember Simacek, seconded by Councilmember Moratzka, to add Dog
Kennel/Animal Shelter License-Animal Ark as Item No.8 to the Consent Agenda; add Resolution NO.8-
3-98 Calling for a Public Hearing on an issue of revenue bonds on behalf of Regina Medical Center and
scheduling special City Council meeting for Monday, August 24th at 5:00 p.m. as Item NO.1 under City
Administrator; and to pull Item No.7, Goodyear Tire Center Amended Site Plan, from the Consent
Agenda and place it as Item No.6 under Community Development Director to allow for discussion on
the item.
7 Ayes; Nays, None.
Consent Agenda
Moved by Councilmember Yandrasits, seconded by Councilmember Riveness, to approve the
consent agenda as amended with the removal ofItem No.7, Goodyear Tire Center Amended Site Plan,
to be placed under Community Development Director #6, and the addition of a Dog Kennel! Animal
Shelter License-Animal Ark, as Item NO.8 to the Consent Agenda.
1. Pay All Bills as Audited
2. 1!1t Reading/Schedule Public Hearing - An Ordinance Amending City Charter Chapter V Taxation
and Finance
3. Amend Taxi Cab License - Transfer ofVehic1es - Country Cab
4. Authorization for Classification & Compensation Adjustments
5. Vacate Grove Street
6. Resolution No. 8-2-98 -Wallin 7th Addition Final Plat
7. Goodyear Tire Center :\mendcd Site Plan (Moved to Community Dev. Dir. Item No.6)
8. Dog Kennel!Animal Shelter License - Animal Ark
7 Ayes; Nays, None.
Hastings City Council Minutes for Regular Meeting of August 3, 1998
Page 2 of 4
Public Hearing: Ordinance No. 436 2nd/Final Reading-Zoning Text Amendment to District Use
Regulations for the Agricultured District
Mayor Werner opened the Public Hearing at 7:02 p.m. to receive comments on the proposed
ordinance amendment. Mike Helget, 645 W. 31st St., questioned whether regulations for impound lots
should be the same in Agriculture as Industrial Districts. Mike Wozniak clarified the applicants interest
was for storage inside the Husting and Engstrom Building.
Mayor Werner asked ifthere were any additional public comments on the issue, and hearing
none, closed the public hearing at 7: 10 p.m.
Ordinance No. 436-Second/2nd Reading-Zoning Text Amendment to District Use Regulations for
the Agriculture District
Moved by Councilmember Hicks, seconded by Councilmember Riveness, to approve the
2nd/Fina1 Reading of Ordinance No. 436, Amending Chapter 10.0 of the Hastings City Code having to
do with Section 1O.11-Agriculture.
6 Ayes; Nays, I-Simacek.
Public Hearing: 2nd/Final Reading City Code Amendment to Chapter 16-Shoreland Management
Ordinance
Mayor Werner opened the Public Hearing at 7: 11 p.m. to receive comments on the proposed
Ordinance amendment. Community Development Director, Mike Wozniak, introduced the item and
indicated Patrick Lynch III, DNR Area Hydrologist, had provided a letter of comment requesting
Council table taking action on the item to allow an opportunity for DNR Staff to meet with City Staff
on the proposed ordinance.
Mayor Werner asked if there was any public comments on the issue, and hearing none, closed
the public hearing at 7: 13 p.m.
2ndIFinal Reading of City Code Amendment to Chapter 16-Shoreland Ordinance
Moved by Councilmember Hicks, seconded by Councilmember Yandrasits, to amend the
northwest corner of the proposed shoreland overlay district map boundary to extend west along 2nd
Street for approximately three blocks and north to the City property line of the storm water outlot, to
include structures north of this line approximately 3-1/2 blocks.
7 Ayes; Nays, None.
Moved by Counci1rnember Hicks, seconded by Councilmember Yandrasits, to table taking action
on the proposed ordinance, until Council receives comments on the proposed Shoreland Overlay district
and entire existing Shoreland Ordinance from the DNR, HPC, and Planning Committee which should
include comments on the relationship of the shoreland overlay district to the critical areas plan, and
provide consideration for maintaining the riverfront area as green space.
7 Ayes; Nays, None.
Hastings City Council Minutes for Regular Meeting of August 3,1998
Page 3 of 4
Authorize Sale of Industrial Park PropertylLand Credit-Eischen Cabinet Company
Councilmember Yandrasits clarified the sale reflects the Industrial Park Board's reassessment
of industrial park properties.
Moved by Councilmember Yandrasits, seconded by Councilmember Riveness, to authorize the
sale of Lot 4, Block 1, Hastings Industrial Park No.6, to Paul & Jacqueline Eischen, subject to the
following conditions:
1. Payment of one dollar ($1. 00) to the City at the time of sale;
2. The Purchaser shall enter into a Development Agreement with the City to memorize a
commitment to construct a building and site improvements valued at $250,000.00 and to have
an annual payroll of $200,000.00 at the site in no less than five years;
3. The Purchaser shall reimburse the City for the cost of writing the Development Agreement;
4. The Owner shall agree that they will not object if the City assess the value of the land ($36,155)
less the $1.00 purchase price against the property in the event they do not meet the commitments
specified in the Development Agreement;
5. The Owner shall enter into an Agreement as required by the State of Minnesota setting job and
wage goals in return for the public assistance;
6. Site plan approval prior to closing.
7 Ayes; Nays, None.
Site Plan-Lot 4, Block 1, Industrial Park No.6-Eischen Cabinet Company
Moved by Councilmember Hicks, seconded by Councilmember Moratzka, to approve the site
plan for Eischen Cabinet Company to construct a 10,000 sq. ft. building and related site improvements
on Lot 4, Block 1, Hastings Industrial Park No.6, subject to the following conditions:
1. Modification of the site plan proposed grading to be approved by the Public Works Director;
2. Modification of the site plan to identify how City water and sanitary sewer will be provided to
the proposed building;
3. Modification of the site plan to include site landscaping subject to the approval of the
Community Development Director;
4. Modification of the site plan to identify site lighting subject to the approval of the Community
Development Director.
7 Ayes; Nays, None.
Special Use Permit-460 Spiral Blvd., Hastings Gymnastics Center, Inc.
Moved by Councilmember Hicks, seconded by Councilmember Johnson, to approval a special
use permit to allow the Hastings Gymnastics Center to operate a Gymnastics teaching and training
facility at 460 Spiral Blvd.
7 Ayes; Nays, None.
Goodyear Tire Center Amendment Site Plan
Mr. Chiwon Lee, of the Hastings Inn, introduced his family David and Michael Lee present at
the meeting. Mr. Lee expressed concern regarding a five foot extension to the southeast of Hastings
Holiday which blocks Hastings Inn signage. Mr. Lee provided photos of the blocked sign and stated he
may request future Council consideration to improve visibility of the Hastings Inn sign.
Hastings City Council Minutes for Regular Meeting of August 3, 1998
Page 4 of 4
Moved by Councilmember Simacek, seconded by Councilmember Riveness, to approve an
amendment to the site plan for the Goodyear Service Center, allowing the existing extension of five feet
for a wing wall on the southeast and northwest corners of the Goodyear Service Center.
7 Ayes; Nays, None.
Resolution No. 8-3-98 Calling for a Public Hearing on an Issue of Revenue Bonds on behalf of
Regina Medical Center
Staff members of Regina Medical Center were present. Councilmember Moratzka indicated she
would be abstaining from the vote as she is a member of the Regina Hospital Board of Directors.
Councilmember Yandrasits clarified the request indicating the City serves only as a conduit and issuance
of such revenue bonds on behalf of Regina Medical Center does not affect the City's bond rating. Mayor
Werner expressed concern over the short turn around for City Staff and Council on this issue.
Moved by Councilmember Simacek, seconded by Councilmember Yandrasits, to approve
Resolution No. 8-3-98 and schedule a special City Council meeting for Monday, August 24, 1998 at
5:00 p.m.
6 Ayes; Nays, None; Abstaining 1 (Moratzka). Copy of resolution on file.
Comments from Audience
There were no comments from the audience.
New Business
City Council announced National Night Out will be held on Tuesday, August 9, 1998.
Councilmember Moratzka announced the City received a recognition award of $155,000 for the
redevelopment of the Koch property known as the Mississippi Riverfront Restoration Project and
Interpretative Center, from the Legislative Commission on Minnesota Resources.
Adjournment
Moved by Councilmember Yandrasits, seconded by Councilmember Riveness, to adjourn the
regular City Council meeting at 8:00 p.m.
7 Ayes; Nays, None.
Mayor
ATTEST
City Clerk
VI.1
OAff 08(1J/98 rIME 01:07
CITY Of HASTlNGS
COUNClL REPORT PAGE
APPROVAL OF BILLS
PERIOD ENDING: 08/17/98
CHECK# VENDOR NAME
DESCRIPTION
DEPT.
AMOUNT
-------- ------------------------- ------------------------ -------- -----------
BOLTON & MENK INC WALLIN 7TH ADD CONST -------- 4,265.00
BOLTON & MENK INC WALLIN 7TH GRADING IMP -------- 3,035.00
BOLTON & MENK INC WALLIN 4TH & 5TH CONST -------- 169.20
BOLTON & MENK INC SUNSET W 2ND ADD CONST -------- 5,120.00
BOLTON & MENK INC WALLIN 6TH ADD CONST -------- 1,260.00
MCES JULY SAC REPORT -------- 16,929.00
KAMPA, DANIEL OVERPMT 1186 WESTERN CT -------- 37.78
ADOLPHSON, MARION OVERPMT 285 TIFFANY DR a_______ 33.80
ANDERSON, DARYL OVERPMT 3095 CANNON ST -------- 186.59
PRESTEGORD, Ll NDA OVERPMT 1455 TIERNEY CT -------- 78.43
HUSTING, MARJORIE OVERPMT 1900 ASHLAND ST -------. 11.30
ENGSTROM, JOHN OVERPMT 205 E 2ND ST -------- 8.56
*** TOTAL FOR OEPT 00 31,134.66
NAT'L LABORATORY CNTR INC DOT RANDOM SCREENING
SUBURBAN RATE AUTHORITY 2NO HALF 98 MEMBERSHIP
*** TOTAL FOR DEPT 01
LEGISLAT 86.00
LEGISLAT 800.00
886.00
A T & T JULY LONG DISTANCE ADMINIST 29.91
A T & T JULY LONG DISTANCE ADMINIST 1.60
BT OFFICE PROOUCTS INT'L. BINDERS/INDEX CARDS ADMINIST 118.15
BT OFFICE PRODUCTS INT'L. BINDERS/INDEX CARDS ADMINIST 7.68
BT OFFICE PRODUCTS INT'L. POST IT'S ADMINIST 7.90
BT OFFICE PRODUCTS INT'L. POST IT'S ADMINIST 0.51
BT OFFICE PRODUCTS INT'L. LASER LABELS ADMINIST 48.94
BT OFFICE PRODUCTS INT'L. LASER LABELS ADMINIST 3.18
BT OFFICE PRODUCTS INT'L. INDEX CARDS ADMINIST 106.92-
BT OFFICE PRODUCTS INT'L. INDEX CARDS ADMINIST 6.95-
BT OFFICE PRODUCTS INT'L. RING BINDERS/INDEX TABS ADMINIST 364.40
BT OFFICE PRODUCTS INT'L. RING BINDERS/INDEX TABS ADMINIST 23.69
DAY-TIMERS, INC. 1999 CALENDAR ADMINIST 22.74
GRAPHIC DESIGN PURCHASE ORDERS ADMINIST 425.00
GRAPHIC DESIGN PURCHASE ORDERS ADMINIST 27.63
IKON OFFICE SOLUTIONS COPY MACH 7/26-8/26/98 ADMINIST 558.59
IKON OFFICE SOLUTIONS FAX MACH 7/28-8/28/98 ADMINIST 43.66
LEAGUE OF MN CITIES 98 LEAGUE DIRECTORIES ADMINIST 312.73
LEAGUE OF MN CITIES 98 LEAGUE DIRECTORIES ADMINIST 20.33
PRECISION BUSINESS SYSTMS HEADSET FOR DICTAPHONE ADMINIST 54.82
PRECISION BUSINESS SYSTMS HEADSET FOR DICTAPHONE ADMINIST 3.56
TIE SYSTEMS INC MN TIE 80 BUTTON STATION ADMINIST 746.50
TIE SYSTEMS INC MN TIE 80 BUTTON STATION ADMINIST 27.63
TIE SYSTEMS INC MN HEADSETS/AMPLIFIERS ADMINIST 1,213.50
TIE SYSTEMS INC MN HEADSETS/AMPLIFIERS ADMINIST 67.99
*** TOTAL FOR DEPT 02 4,016.77
ELECTION SYSTEMS & ELECTION SUPPLIES ELECT ION 301.82
ELECTION SYSTEMS & ELECTION SUPPLIES ELECTION 8.13
HOTTINGER, JOYCE P. MILEAGE PRUITT ELECTION 11.38
SCHROEDER, ADELINE MILEAGE ELECTION TRNT ELECTION 15.41
*** TOTAL FOR DEPT 04 336.74
COpy CAT GBC BINDINGS FINANCE 47.36
COPY CAT GBC BINDINGS FINANCE 2.55
DATE 08/13/98 TIME 01,07
CITY OF HASTINGS
COUNCIL REPORT PAGE
2
APPROVAL OF BILLS
PERIOD ENDING: 08/17/98
CHECK# VENDOR NAME
DESCRIPTION
WISC GOVT FINANCE OFFICER FIN RPTG SEM-BENSON
*** TOTAL FOR DEPT 05
ECOLAB PEST ELIM.DIVISION FLYING INSECT ELIM
ECOLAB PEST ELIM.DIVISION FLYING INSECT ELIM
ECOLAB PEST ELIM.DIVISION BIRDS MONTHLY CONTRACT
ECOLAB PEST ELIM.DIVISION BIRDS MONTHLY CONTRACT
FARMER BROS CO. COFFEE
ACE HARDWARE TOOLS
ACE HAROWARE TOOLS
ACE HARDWARE TORCH/WELDING ROO/ANGLE
ACE HARDWARE TORCH/WELDING ROD/ANGLE
ACE HARDWARE SQUARE TUBE
ACE HARDWARE SQUARE TUBE
NORTHLAND CHEMICAL SUPPLY TOILET CLEANER
NORTHLAND CHEMICAL SUPPLY TOILET CLEANER
REIS,INC PLUG IN REFILLS
REIS,INC PLUG IN REFILLS
REIS,INC SCREWS/WASHERS/ANCHOR
REIS,INC SCREWS/WASHERS/ANCHOR
REIS.INC SPRAY PAINT/BOLTS/NUTS
REIS,INC SPRAY PAINT/BOLTS/NUTS
REIS.INC DOOR STOPS
REIS.INC DOOR STOPS
REIS.INC SNAPS/CHAIN/HOOKS
REIS,INC SNAPS/CHAIN/HOOKS
REIS,INC FITTING
REIS,INC FITTING
ROSSING, JAMES A. PICTURE HANGERS
ROSSING, JAMES A. PICTURE HANGERS
SCHILLING PAPER CO. INC. TRASH BAGS
SCHILLING PAPER CO. INC. TRASH BAGS
SHERIDAN SHEET METAL DOWNSPOUT/ELBOWS
SHERIDAN SHEET METAL DOWNSPOUT/ELBOWS
DARLENE OHLHAUSER AUG CLEANING CITY HALL
DARLENE OHLHAUSER AUG CLEANING CITY HALL
DARLENE OHLHAUSER AUG BLD MAINT POLICE OPT
DARLENE OHLHAUSER AUG BLD MAINT POLICE DPT
*** TOTAL FOR DEPT 08
ATOM
A T & T
A T & T
CONCEPT SEATING
GRAPHIC DESIGN
GRAPHIC DESIGN
HASTINGS CONOCO FOODMART
HASTINGS FORD-JEEP-EAGLE
HASTINGS FORD-JEEP-EAGLE
LEAGUE OF MN CITIES
LEAGUE OF MN CITIES
BIRCHEN ENTERPRISES INC.
BIRCHEN ENTERPRISES INC.
MGMT/PERFORMANCE CLASS
JULY LONG DISTANCE
JULY LONG DISTANCE
CAR SEATS
COMPLAINT/WARNING FORMS
COMPLAINT/WARNING FORMS
CARWASHES 7/14-7/24
BRAKE RELEASE CABLE
BRAKE RELEASE CABLE
98 LEAGUE DIRECTORIES
98 LEAGUE DIRECTORIES
WIPER REPAIRS
FRONT BRAKE PADS/RPR
DEPT.
AMOUNT
FINANCE 75.DD
124.91
CITY HAL 59.25
CITY HAL 3.85
CITY HAL 69.00
CITY HAL 4.49
CITY HAL 68.07
CITY HAL 24.98
CITY HAL 1.62
CITY HAL 59.54
CITY HAL 3.87
CITY HAL 4.59
CITY HAL 0.30
CITY HAL 45.06
CITY HAL 2.60
CITY HAL 11.37
CITY HAL 0.74
CITY HAL 3.05
CITY HAL 0.20
CITY HAL 2.53
CITY HAL 0.16
CITY HAL 4.56
CITY HAL 0.30
CITY HAL 11.84
CITY HAL 0.77
CITY HAL 1.25
CITY HAL 0.08
CITY HAL 34.86
CITY HAL 2.27
CITY HAL 42.16
CITY HAL 2.12
CITY HAL 95.04
CITY HAL 6.18
CITY HAL 1,000.00
CITY HAL 65.00
CITY HAL 1,000.00
CITY HAL 65.00
2,696.70
POLICE
POLICE
POLICE
POLICE
POLICE
POLICE
POLICE
POLICE
POLICE
POLICE
POLICE
POLICE
POLICE
195.00
108.78
6.86
420.00
470.00
30.55
23.00
74.19
0.64
56.86
3.70
45.00
88.50
DATE 08/13/98 TIME 01:07
CHECK# VENDOR NAME
BIRCHEN ENTERPRISES INC.
BIRCHEN ENTERPRISES INC.
BIRCHEN ENTERPRISES INC.
BIRCHEN ENTERPRISES INC.
BIRCHEN ENTERPRISES INC.
BIRCHEN ENTERPRISES INC.
BIRCHEN ENTERPRISES INC.
BIRCHEN ENTERPRISES INC.
BIRCHEN ENTERPRISES INC.
BIRCHEN ENTERPRISES INC.
BIRCHEN ENTERPRISES INC.
BIRCHEN ENTERPRISES INC.
BIRCHEN ENTERPRISES INC.
BIRCHEN ENTERPRISES INC.
BIRCHEN ENTERPRISES INC.
BIRCHEN ENTERPRISES INC.
MPPOA
MN CRIME PREVENT. ASSOC.
NORNES, STEPHANIE
PAGING NETWORK OF MN,
PAGING NETWORK OF MN,
THE SIGN CENTER INC.
STREICHER'S
STREICHER'S
STREICHER'S
STREICHER'S
STREICHER'S
STREICHER'S
UNIFORMS UNLIMITED
UNIFORMS UNLIMITED
UNIFORMS UNLIMITED
TECH PARTNERS
AIRTOUCH CELLULAR
AIRTOUCH CELLULAR
WAL MART STORE #01-1472
WAL MART STORE #01-1472
WAL MART STORE #01-1472
WAL MART STORE #01-1472
WAL MART STORE #01-1472
WAL MART STORE #01-1472
WAL MART STORE #01-1472
WAL MART STORE #01-1472
WAL MART STORE #01-1472
WAL MART STORE #01-1472
WAL MART STORE #01-1472
WAL MART STORE #01-1472
WAL MART STORE #01-1472
WAL MART STORE #01-1472
WAL MART STORE #01-1472
WAL MART STORE #01-1472
WAL MART STORE #01-1472
WAL MART STORE #01-1472
WAL MART STORE #01-1472
CITY OF HASTINGS
APPROVAL OF BILLS
PERIOD ENDING: 08/17/98
DESCR I PTI ON
FRONT BRAKE PADS/RPR
TIRE
TIRE
MUFFLER/BLOWER/EXHAUST
MUFFLER/BLOWER/EXHAUST
TIRE
TIRE
Ol L CHANGE
OIL CHANGE
TUNEUP/PLUGS/FILTER/OIL
TUNEUP/PLUGS/FILTER/OIL
OIL CHANGE/ANTIFREEZE
OIL CHANGE/ANTIFREEZE
OIL CHANGE
OIL CHANGE
CREDIT 97 OVERPAYMENT
POLICE RGHTS- S SCHAR FE
MCPA CONF-HICKS
AOL/GEOCITIES
INC PAGER SERVICE
INC PAGER SERVICE
SIGNS
BPT MOUTHPIECES
BPT MOUTHPIECES
BARRIER TAPE
BARRIER TAPE
BARRIER TAPE
BARRIER TAPE
SLACKS-NORNES 1236
ANKLE HOLSTER-1443BROWN
ANKLE HOLSTER-1443BROWN
MAINT CONTRACT
CELL PHONE SVC
CELL PHONE SVC
COOLERS/STENCIL
COOLERS/STENCIL
TAPES
TAPES
BATTERIES
BATTERIES
BATTERIES
BATTERIES
MISC
MISC
KEYS
KEYS
KEYS
KEYS
KEYS
KEYS
MISC
MISC
TAPES
COUNCIL REPORT PAGE
DEPT.
POll CE
POll CE
POll CE
POll CE
POll CE
POll CE
POll CE
POll CE
POll CE
POLlCE
POLlCE
POll CE
POll CE
POll CE
POll CE
POll CE
POll CE
POll CE
POll CE
POll CE
POll CE
POll CE
POll CE
POll CE
POll CE
POll CE
POll CE
POll CE
POll CE
POLlCE
POll CE
POll CE
POll CE
POll CE
POll CE
POll CE
POll CE
POll CE
POll CE
POll CE
POll CE
POll CE
POll CE
POll CE
POll CE
POll CE
POll CE
POll CE
POll CE
POll CE
POll CE
POll CE
POll CE
3
AMOUNT
2.76
69.95
3.96
333.36
17.18
64.95
3.51
15.45
0.91
292.90
11.07
27.45
1.69
15.45
0.91
230.61-
75.00
78.00
53.80
199.20
12.69
740.95
101.95
6.24
35.80
2.33
17.90
1.16
62.00
40.45
2.63
258.00
333 .74
39.44
62.89
4.09
31.81
2.07
14.01
0.91
23.31
1.52
34.96
2.27
1.94
0.13
17.66
1. 15
17.46
1.13
37.26
2.42
66.01
DATE 08/13/98 TIM~ O~,O?
CITV O~ "~STINGS
COUNCIL ~~~O~T ~AC~
I.
APPROVAL OF BILLS
PERIOD ENDING: 08/17/98
CHECK# VENDOR NAME
DESCR I PT ION
DEPT.
AMOUNT
-------- ------------------------- ------------.----------- -------- -----------
I/AL MART STORE #01-1472 TAPES POll CE 4.29
I/AL MART STORE #01-1472 DIL/I/SI/ASH/ETC PDLlCE 35.60
I/AL MART STORE #01-1472 OIL/I/SI/ASH/ETC POll CE 2.31
I/AL MART STORE #01-1472 CLAMPS/KIT-PAID TI/ICE POll CE 4.83-
I/AL MART STORE #01-1472 CLAMPS/KIT-PAID TI/ICE POll CE 0.31-
JANISCH, PAT ICE CREAM FOR NATL NITE POll CE 144.84
*** TOTAL FOR DEPT 21 4,720.15
AMERICAN Ll NEN & APPAREL TOI/ELS FIRE 17.15
AMERICAN Ll NEN & APPAREL TOI/ELS FIRE 1.11
A T & T JULY LONG DISTANCE FIRE 22.59
A T & T JULY LONG DISTANCE FIRE 1.43
AUTO DOCTOR EXHAUST REPAIRS FIRE 88.60
DANKO EMERGENCY EQUIP CO TURN OUT GEAR FIRE 776.08
DANKO EMERGENCY EQUIP CO TURN OUT GEAR FIRE 3,548.55
DOERER'S GENUINE PARTS BATTERIES FIRE 269.92
DOERER'S GENUINE PARTS BATTERIES FIRE 151.90
DOERER'S GENUINE PARTS CHAMOIS FIRE 16.68
DOERER'S GENUINE PARTS CHAMOIS FIRE 1.08
DOERER'S GENUINE PARTS AUTO BULBS FIRE 5.16
DOERER'S GENUINE PARTS TERMINAL FIRE 10.90
EMERGENCY APPARATUS MAINT REPAIRS FIRE 3B3.25
EMERGENCY APPARATUS MAINT REPAIRS FIRE 79.50
EMERGENCY APPARATUS MAINT REPAIRS FIRE 234.76
EMERGENCY APPARATUS MAINT REPAIRS FIRE 150.30
EMERGENCY APPARATUS MAINT REPAIRS FIRE 0.00
EMERGENCY APPARATUS MAINT REPAIRS FIRE 370.53
EPSON ACCESSORIES INC. EXIT TRAY FIRE 46.65
FIRE/EMS CENTER FIRE SCHOOL EGGERT FIRE 100.00
FIRE/EMS CENTER FIRE SCHOOL MESAROS FIRE 100.00
GRAPHIC DESIGN CARDS FIRE 110.00
GRAPHIC DESIGN CARDS FIRE 7.15
GRAY AUTO ELECTRIC REPAIR/ALTERNATORS FIRE 209.50
GRAY AUTO ELECTRIC REPAIR/ALTERNATORS FIRE 707.41
HASTINGS FORD-JEEP-EAGLE PART FIRE 12.91
HASTINGS FORO-JEEP-EAGLE PART FIRE 0.84
HASTINGS RADIATOR REPAIRS FIRE 146.70
HOF F, LAURA POSTAGE REIMBURSEMENT FIRE 4.51
HOESCHEN, JAMES B. KNOLL BOOTS-FIRE FIRE 162.20
LEAGUE OF MN CITIES 98 LEAGUE DIRECTORIES FIRE 28.43
LEAGUE OF MN CITIES 98 LEAGUE DIRECTORIES FIRE 1.43
MOTOR PARTS SERVICE CO CIRCUIT BRKR FIRE 5.46
MOTOR PARTS SERVICE CO CIRCUIT BRKR FIRE 0.36
RIVERTOI/N EYE CLINIC SAFETY GLASSES HOLMES FIRE 124.00
U.S. POSTMASTER STAMPED ENVELOPES FIRE 346.00
AIRTOUCH CELLULAR MONTHLY CHARGES FIRE 124.05
AIRTOUCH CELLULAR MONTHLY CHARGES FIRE 12.29
I/AL MART STORE #01-1472 PAPER TOIIELS/CUPS FIRE 43.92
I/AL MART STORE #01-1472 PAPER TOIIELS/CUPS FIRE 2.85
I/AL MART STORE #01-1472 PLUGS FIRE 19.92
I/AL MART STORE #01-1472 PLUGS FIRE 1.29
XEROX CORPORATION LEASE-COPIER FIRE 136.03
XEROX CORPORATION LEASE-COPIER FIRE 8.84
OAT~ 08/13/98 TrME 01:07
CrTY OF HASTrNGS
APPROVAL OF BILLS
PERIOD ENDING: 08/17/98
CHECK# VENDOR NAME
DESCRIPTION
XEROX CORPORATION
XEROX CORPORATION
... TOTAL
DRY INK
DRY INK
FOR DEPT 22
MAB ENTERPRISES INC
MAB ENTERPRISES INC
MICROFLEX MEDICAL CORP.
PRAXAIR DISTRIBUTION INC.
... TOTAL
AMB SUPPLI ES
AMB SUPPLI ES
AMB SUPPLIES
OXYGEN SUPPLY
FOR DEPT 23
GRAPHIC DESIGN
GRAPHIC DESIGN
BUSINESS CARDS
BUSINESS CARDS
... TOTAL FOR DEPT 24
BELTZ, JEFFREY H. AUG 98 ANIMAL CONTROL
... TOTAL FOR DEPT 27
BARR ENGINEERING co.
NEXTEL COMMUNICATIONS
NEXTEL COMMUNICATIONS
NINE EAGLES GOLF CO.
O'BRIEN, JOE CHEVROLET
O'BRIEN, JOE CHEVROLET
SUPERIOR WIRELESS OF MN
SUPERIOR WIRELESS OF MN
V.I.P. TRAVEL CENTER INC
... TOTAL
STORMWATER COMP PLAN
RADIO SVC
MONTHLY SVC CHARGE
SHIRTS/SWEATERS MIKISKA
FAN MOTOR
FAN MOTOR
NEXTEL 1600
NEXTEL 1600
AIRFARE APWA NATL
FOR DEPT 31
COUNCIL REPORT PAGE
5
OEPT.
AMOUNT
FIRE
FIRE
105.00
6.83
8,704.06
AMBULANC 142.52
AMBULANC 122.04
AMBULANC 235.50
AMBULANC 90.34
590.40
BUILDING
BUILDING
63.90
60.00
3.90
ANIMAL C 1,000.00
1,000.00
ENGINEER 199.50
ENGINEER 44.79
ENGINEER 146.43
ENGINEER 76.42
ENGINEER 50.40
ENGINEER 3.28
ENGINEER 179.00
ENGINEER 11.64
CONFER ENGINEER 433.50
1,144.96
AMERICAN LI NEN & APPAREL TOWELS STREETS 21.20
AMERICAN LINEN & APPAREL TOWELS STREETS 1.38
AMERICAN PAGING INC. PAGERS STREETS 7.16
AMERICAN PAGING INC. PAGERS STREETS 0.39
ANDERSEN, E.F. & ASSOC. STREET SIGNS/POSTS STREETS 1,389.40
ANDERSEN, E.F. & ASSOC. STREET SIGNS/POSTS STREETS 90.31
ARROW BUILDING CENTER S IDE BOARDS STREETS 21.64
ARROW BUILDING CENTER SIDE BOARDS STREETS 1.41
A T & T JULY LONG DISTANCE STREETS 11.95
A T & T JULY LONG DISTANCE STREETS 0.75
BRAKE & EQUIPMENT WHSE BRAKE SHOES STREETS 16.36
BRAKE & EQUIPMENT WHSE BRAKE SHOES STREETS 1.06
CEMSTONE PRODUCTS CO. CEMENT LIONS PARK STREETS 455.10
CEMSTONE PRODUCTS CO. CEMENT LIONS PARK STREETS 29.58
CHAPIN CONSTRUCTION BLTN SEALCOAT AD FOR BIDS STREETS 62.35
CHEMSEARCH PARTS CLEANER STREETS 726.51
CHEMSEARCH PARTS CLEANER STREETS 42.25
COMMERCIAL ASPHALT CO TACK OIL STREETS 88.00
COMMERCIAL ASPHALT CO TACK OIL STREETS 5.72
COMMERCIAL ASPHALT CO TACK OIL STREETS 44.00
COMMERCIAL ASPHALT CO TACK OIL STREETS 2.86
CONTINENTAL SAFETY EYE/FACE WASH BOWL STREETS 199.86
CONTINENTAL SAFETY EYE/FACE WASH BOWL STREETS 12.99
COUNTRYSIDE IMPLEMENT INC EX PIPE/AIR FILTER STREETS 189.90
COUNTRYSIDE IMPLEMENT INC EX PIPE/AIR FILTER STREETS 12.34
OATE 08(13(98 TIME 01:07
CITY OF HASTINGS
COUNCIL REPORT PAGE
6
APPROVAL OF BILLS
PERIOD ENDING: 08/17/98
CHECK# VENDOR NAME
DESCRIPTION
DEPT.
AMOUNT
-------- ------------------------- ------------------------ -------- -----------
DOYlE INC. V.BELT STREETS 25.50
DOYlE INC. V.BELT STREETS 1.40
FOLSOM'S COMMUNICATIONS INSTALL RADIO STREETS 54.76
FOLSOM'S COMMUNICATIONS INSTALL RADIO STREETS 0.83
G & K SERVICES SHOP TOWELS STREETS 46.80
G & K SERVICES SHOP TOwELS STREETS 3.04
ACE HARDWARE TORCH TRIGGER START STREETS 27.99
ACE HARDWARE TORCH TRIGGER START STREETS 1.82
ACE HARDWARE PEAT MOSS STREETS 4.59
ACE HARDWARE PEAT MOSS STREETS 0.30
ACE HARDWARE TREE PRUNER STREETS 39.99
ACE HARDWARE TREE PRUNER STREETS 2.60
ACE HARDWARE STAPLEGUNS/BATTERIES STREETS 47.27
ACE HARDWARE TAP/NAILS STREETS 6.77
ACE HARDWARE STAPLEGUNS/BATTERIES STREETS 3.07
ACE HARDWARE TAP/NAILS STREETS 0.44
ACE HARDWARE BOLTS STREETS 3.20
ACE HARDWARE BOLTS STREETS 0.21
ACE HARDWARE BOLTS/WASHERS STREETS 3.24
ACE HARDWARE BOLTS/WASHERS STREETS 0.21
MAHONEY, PAUL SAFETY BOOTS STREETS 147.05
MOTOR PARTS SERVICE CO COUPLERS/BLOGUNS STREETS 31.55
MOTOR PARTS SERVICE CO COUPLERS/BLOGUNS STREETS 2.06
MOTOR PARTS SERVICE CO LUBE STREETS 3.71
MOTOR PARTS SERVICE CO LUBE STREETS 0.25
NIEBUR IMPLEMENT CO REPAIR CHAIN SAW STREETS 55.22
NIEBUR IMPLEMENT CO REPAIR CHAIN SAW STREETS 0.27
NIEBUR IMPLEMENT CO OIL STREETS 8.94
NIEBUR IMPLEMENT CO OIL STREETS 0.58
PINE BEND PAVING, INC. BLACKTOP STREETS 1,114.40
PINE BEND PAVING, INC. BLACKTOP STREETS 72.43
PRAXAIR DISTRIBUTION INC. SUPPlI ES STREETS 58.40
PRAXAIR DISTRIBUTION INC. SUPPlI ES STREETS 3.15
REIS,INC FLOOR SCRAPERS STREETS 30.98
REIS,INC FLOOR SCRAPERS STREETS 2.01
SPECIAL TEE'S SIGNS FOR TRUCKS STREETS 35.00
SPECIAL TEE'S SIGNS FOR TRUCKS STREETS 2.28
THERMOGAS CO OF HASTINGS PROPANE STREETS 36.21
THE TREE HOUSE SHRUBS FOR SHOP STREETS 85.80
THE TREE HOUSE SHRUBS FOR SHOP STREETS 5.58
WERNER IMPLEMENT CO INC TIRES FOR SKID LOADER STREETS 418.00
WERNER IMPLEMENT CO INC TIRES FOR SKID LOADER STREETS 25.61
*** TOTAL FOR DEPT 32 5,847.98
DAKOTA ELECTRIC ASSN JULY ELECTRIC ST 1I GHT 540.30
DAKOTA ELECTRIC ASSN JULY ELECTRIC ST 1I GHT 35.12
NORTHERN STATES POWER JULY ELECTRIC ST 1I GHT 8,974.16
NORTHERN STATES POWER JULY ELECTRIC ST 1I GHT 507.30
*** TOTAL FOR OEPT 33 10,056.88
GRAPHIC DESIGN NEWSLETTER CITY CLE 1,500.00
GRAPHIC DESIGN NEWSLETTER CITY CLE 97.50
HASTINGS STAR GAZETTE PRELIM PLAT REGINA 3RD CITY CLE 36.54
O~TE 08113198 TIME 01:07
CITY Of HASTINGS
APPROVAL OF BILLS
PERIOD ENDING, 08/17/98
CHECK# VENDOR NAME
DESCRIPTION
HASTINGS STAR GAZETTE
HASTINGS STAR GAZETTE
HASTINGS STAR GAZETTE
*** TOTAL
PRELIM PLAT PLEASANT HIL
BONDS REGINA MEDICAL
ORD AMEND TAX/FINANCE
FOR DEPT 41
A & L CONSTRUCTION INC. PAY APP #2 POOL
GLOBAL SPECIALTY CONTRACT PAY APP #2 POOL
GREMMER & ASSOCIATES INC. POOL CONST EXP
GREMMER & ASSOCIATES INC. BLUEPRINTING/MAILING
HOISINGTON KOEGLER GROUP DRAFT/PHYSICAL PLAN
MOODY'S INVESTORS SERVICE 9B SWIM POOL BONDS
RENNE, JOHN SCOTT VETS TRAIL APPRAISAL
SPRINGSTED PUBLIC FINANCE 98 SWIMMING POOL BONDS
... TOTAL FOR DEPT 52
ARROW BUILDING CENTER PLYWOOD
ARROY BUILDING CENTER PLyyooD
ARROW BUILDING CENTER PLYWOOD
ARROW BUILDING CENTER PLYWOOO
ARROW BUILDING CENTER NAILS/NUTS/BOLTS
ARROW BUILDING CENTER NAILS/NUTS/BOLTS
A T & T JULY LONG DISTANCE
A T & T JULY LONG DISTANCE
BAHLS SERVICE TIRES
BAHLS SERVICE TIRES
BAHLS SERVI CE PARTS
BAHLS SERVI CE PARTS
TRUGREEN CHEMLAYN GRASS FERTILIZING
TRUGREEN CHEMLAYN GRASS FERTILIZING
TRUGREEN CHEMLAYN GRASS FERTILIZING
TRUGREEN CHEMLAWN GRASS FERTILIZING
TRUGREEN CHEMLAWN GRASS FERTILIZING
TRUGREEN CHEMLAYN GRASS FERTILIZING
DAKOTA CNTY TREAS-AUDITOR ACCESS-KEVIN SMITH
FARMERS UNION CO-OP ASSN FERTILIZER
FARMERS UNION CO-OP ASSN FERTILIZER
HOESCHEN, JAMES B. SHOES-CERNOHOUS/LIKES
ACE HARDYARE SCREYS
ACE HARDWARE SCREWS
ACE HARDYARE PRIMER/CEMENT
ACE HARDYARE PRIMER/CEMENT
ACE HARDYARE BOYL YAX RING/AUGER
ACE HARDWARE BOWL WAX RING/AUGER
ACE HARDYARE YASP/HORNET SPRAY
ACE HARDWARE WASP/HORNET SPRAY
ACE HARDYARE ROLLER/BRUSH/NOZZLE
ACE HARDYARE ROLLER/BRUSH/NOZZLE
ACE HARDYARE KEYBLANK
ACE HARDYARE KEYBLANK
LEEF BROTHERS, INC. TOWELS/MATS
LEEF BROTHERS, INC. TOYELS/MATS
MOTOR PARTS SERVICE CO OIL FILTER
MOTOR PARTS SERVICE CO OIL FILTER
COUNCIL REPORT PAGE
DEPT.
CITY CLE
CITY CLE
CITY CLE
1,719.30
7
AMOUNT
36.54
36.54
12.18
PK PROJE 56,950.60
PK PROJE 121,695.00
PK PROJE 13,496.77
PK PROJE 1,952.43
PK PROJE 4,684.02
PK PROJE 1,793.10
PK PROJE 1,200.00
PK PROJE 14,462.56
216,234.48
PK OPERA
PK OPERA
PK OPERA
PK OPERA
PK OPERA
PK OPERA
PK OPERA
PK OPERA
PK OPERA
PK OPERA
PK OPERA
PK OPERA
PK OPERA
PK OPERA
PK OPERA
PK OPERA
PK OPERA
PK OPERA
PK OPERA
PK OPERA
PK OPERA
PK OPERA
PK OPERA
PK OPERA
PK OPERA
PK OPERA
PK OPERA
PK OPERA
PK OPERA
PK OPERA
PK OPERA
PK OPERA
PK OPERA
PK OPERA
PK OPERA
PK OPERA
PK OPERA
PK OPERA
65.76
4.27
22.13
1.44
78.12
5.08
4.35
0.27
427.00
25.81
58.07
3.77
604.00
39.26
124.00
8.06
1,072.00
69.68
60.00
496.96
32.14
257.00
11. 75
0.76
10.68
0.69
7.28
0.47
3.79
0.25
31.53
2.05
5.16
0.34
35.06
2.28
8.04
0.53
DA TE 08113/98 TIME 01 :07
CHECK# VENDOR NAME
MTI DISTRIBUTING COMPANY
MTI DISTRIBUTING COMPANY
NORTHERN STATES POWER
NORTHERN STATES POWER
ON SITE SANITATION
ON SITE SANITATION
ON SITE SANITATION
ON SITE SANITATION
P & H WAREHOUSE SALES
P & H WAREHOUSE SALES
RED WING SERVICE CO.
RED WING SERVICE CO.
RED WING SERVICE CO.
SHERWIN-WILLIAMS
SHERWIN-WILLIAMS
SHERWIN-WILLIAMS
SHERWIN-WILLIAMS
SKIP'S SPRINKLERS
TESSMAN SEED INC
TESSMAN SEED INC
*** TOTAL
CITY OF HASTINGS
APPROVAL OF BILLS
PERIOD ENDING, 08/17/98
DESCRIPTION
COUNCIL REPORT PAGE
DEPT.
8
AMOUNT
10" TIRE PNEUMATIC PK OPERA 338.08
10" TIRE PNEUMATIC PK OPERA 21.39
JULY ELECTRIC PK OPERA 190.94
JULY ELECTRIC PK OPERA 12.41
PORT-O-LETS-HIGH SCHOOL PK OPERA 90.00
PORT-O-LETS-KENNEDY PK OPERA 115.00
PORT-O-LETS-CANNON ST PK OPERA 65.00
PORT-O-LETS-CRESTVIEW PK OPERA 65.00
INC GROUNDSKEEPING SUPPLIES PK OPERA 123.97
INC GROUNDSKEEPING SUPPLIES PK OPERA 8.06
REPAIRS LIGHTENING DAMAG PK OPERA 412.00
REPAIRS LIGHTENING DAMAG PK OPERA 16.38
BATTERY PROBLEM RPR PK OPERA 75.00
MASKING TAPE PK OPERA 35.64
MASKING TAPE PK OPERA 2.32
PAINT/TRAY LINER PK OPERA 18.33
PAINT/TRAY LINER PK OPERA 1.19
SPRINKLER REPAIRS PK OPERA 90.56
GRASS SEED PK OPERA 1,318.57
GRASS SEED PK OPERA B5 . 71
FOR DEPT 53 6,665.38
S & S TREE SERVICE
S & S TREE SERVICE
*** TOTAL
BRADLEY & DEIKE PA
HAGEN, LENI
BRUCE A LIESCH ASSOC INC
*** TOTAL
GRAPHIC DESIGN
GRAPHIC DESIGN
TREE/STUMP REMOVAL
TREE/STUMP REMOVAL
FOR DEPT 62
LEGAL ADVICE SENIOR CNTR
3RD DRAW LOAN FUNDS
SVC/MASTERS & O'CONNOR
FOR DEPT 63
SOLID WASTE GUIDES
SOLID WASTE GUIDES
*** TOTAL FOR DEPT 69
AMERICAN PAGING INC. PAGER SERVICE
AMERICAN PAGING INC. PAGER SERVICE
A T & T JUL Y LONG 0 I STANCE
A T & T JULY LONG DISTANCE
BT OFFICE PRODUCTS INT'L. CARTRIDGE
BT OFFICE PRODUCTS INT'L. CARTRIDGE
ECOLAB PEST ELIM.DIVISION PEST CONTROL
ECOLAB PEST ELIM.DIVISION PEST CONTROL
GOPHER STATE ONE-CALL INC LOCATE FEES JULY
HOESCHEN, JAMES B. BOOTS-MCNAMARA
ACE HARDWARE ADAPTOR/COUPLE/ELBOW
ACE HARDWARE ADAPTOR/COUPLE/ELBOW
ACE HARDWARE HOE
ACE HARDWARE HOE
ACE HARDWARE COP TUBING/VALVES
ACE HARDWARE COP TUBING/VALVES
ACE HARDWARE PIPE
ACE HARDWARE PIPE
REFOREST 4,036.00
REFOREST 262.37
4,298.37
HRA
HRA
HRA
25.00
2,291.04
207.48
2,523.52
RECYCLE 1,620.00
RECYCLE 105.30
1 .725 . 30
WATER
WATER
WATER
WATER
WATER
WATER
WATER
WATER
WATER
WATER
WATER
WATER
WATER
WATER
WATER
WATER
WATER
WATER
14.32
0.78
11.95
0.76
33.50
2.18
65.00
4.23
176.75
150.45
2.34
0.15
10.49
0.68
46.36
3.01
7.07
0.46
OAT~ OR/1!/QR T[ME 01~07
CITY OF "A~TI~C~
COU~CIL REPORT PAGE
9
APPROVAL OF BILLS
PERIOD ENDING: OB/17/98
CHECK# VENDOR NAME
ACE HARDWARE
ACE HARDWARE
ACE HARDWARE
ACE HARDWARE
ACE HARDWARE
ACE HARDWARE
ACE HARDWARE
ACE HARDWARE
ACE HARDWARE
ACE HARDWARE
ACE HARDWARE
ACE HARDWARE
ACE HARDWARE
ACE HARDWARE
ACE HARDWARE
ACE HARDWARE
ACE HARDWARE
ACE HARDWARE
MOTOR PARTS SERVICE CO
MOTOR PARTS SERVICE CO
NEXTEL COMMUNICATIONS
NORTHERN STATES POWER
NORTHERN STATES POWER
O'BRIEN, JOE CHEVROLET
O'BRIEN, JOE CHEVROLET
REIS,INC
REIS,INC
SERCO, LABS
STRANSKY JAMES W.
DARLENE OHLHAUSER
DARLENE OHLHAUSER
UNITED BUILDING CENTERS
UNITED BUILDING CENTERS
UNITED BUILDING CENTERS
UNITED BUILDING CENTERS
WATER PRO
WATER PRO
WATER PRO
WATER PRO
WATER PRO
WESTBURNE SUPPLY INC
WESTBURNE SUPPLY INC
... TOTAL
DESCRIPTION
DEPT.
SCREWS WATER
SCREWS WATER
NUTSETTER/TAPCON/SCREWS WATER
NUTSETTER/TAPCON/SCREWS WATER
CONDUIT PVC/SCREWS/BITS WATER
CONDUIT PVC/SCREWS/BITS WATER
SAW HOLE/PILOT DRILL/ELB WATER
SAW HOLE/PILOT DRILL/ELB WATER
BRUSH WHEEL/BALL VALVE WATER
BRUSH WHEEL/BALL VALVE WATER
BUSHINGS/TEE WATER
BUSHINGS/TEE WATER
ROLLERS/PAINTBRUSHES WATER
ROLLERS/PAINTBRUSHES WATER
WEED FERTILIZER WATER
WEED FERTILIZER WATER
COVER/ADAPTER WATER
COVER/ADAPTER WATER
BRAKE QUIET WATER
BRAKE QUIET WATER
CELL SERVICE WATER
JULY ELECTRIC WATER
JULY ELECTRIC IIATER
PAINT WATER
PAINT WATER
CLR/IIRENCH/WASHERS/FITTI IIATER
CLR/WRENCH/WASHERS/FITTI WATER
BACTERIA TESTING WATER
LOCKS/RPR/LABOR WATER
AUG CLEANING PUB WORKS WATER
AUG CLEANING PUB IIORKS IIATER
PLYWOOD IIATER
PLYIIOOD WATER
PLYIIOOD WATER
PLYIIOOD IIATER
MXU'S/BRACKETS IIATER
MXU'S/BRACKETS WATER
MXU'S/BRACKETS IIATER
PIPE FITTINGS IIATER
PIPE FITTINGS WATER
VALVE WATER
VALVE WATER
FOR DEPT 70 60,614.74
MCES SEPT SEilER SERVICE
MN POLLUTION CONTROL AGCY CERT RENEIIAL DUBE
NORTHERN STATES POWER JULY ELECTRIC
NORTHERN STATES POIIER JULY ELECTRIC
IIAL MART STORE #01-1472 CLNG SUPPLIES/COFFEE
WAL MART STORE #01-1472 CLNG SUPPLIES/COFFEE
... TOTAL FOR DEPT 71
A T & T
WASTEWAT
WASTEWAT
WASTEWAT
WASTEWAT
WASTEWAT
WASTEWAT
64,307.11
JULY LONG DISTANCE
TRANSIT
AMOUNT
3.90
0.25
4.83
0.31
16.11
1.05
21.29
1.38
12.08
0.79
7.75
0.50
14.76
0.96
29.97
1.95
3.18
0.21
2.76
0.18
100.78
55.49
3.60
4.45
0.29
14.36
0.93
40.00
25.00
240.00
15.60
21.25
1.38
32.69
2.12
47,311.46
3,071.25
8,100.00
821.11
50.25
45.11
2.93
64,146.83
23.00
44.08
2.87
88.39
1.94
2.58
DATE 08/13/98 TIME 01:07
CITY OF HASTINGS
COUNCIL REPORT PAGE 10
APPROVAL OF BILLS
PERIOD ENDING: 08/17/98
CHECK# VENDOR NAME
DESCRIPTION
DEPT.
AMOUNT
-------- ------------------------- - ----- - -- -- -- --- -- --- --- -------- -----------
A T & T JULY LONG DISTANCE TRANS IT 0.16
CARLSON AUTO TRUCK INC. OIL/LUBE/CK FLUIDS TRANS IT 35.28
CARLSON AUTO TRUCK INC. OIL/LUBE/CK FLUIDS TRANS IT 29.25
CARLSON AUTO TRUCK INC. OIL/LUBE/CK FLUIDS TRANS IT 2.20
CARLSON AUTO TRUCK INC. A/C & RADIO REPAIRS TRANS IT 128.70
CARLSON AUTO TRUCK INC. A/C & RADIO REPAIRS TRANS IT 17.10
CARLSON AUTO TRUCK INC. A/C & RADIO REPAIRS TRANS IT 0.69
GRAPHIC DESIGN TRAC RIDERSHIP SURVEYS TRANS IT 360.00
GRAPHIC DESIGN TRAC RIDERSHIP SURVEYS TRANSIT 23.40
HASTI NGS BUS CO BACK.UP DRIVER 7/01/98 TRANSIT 127.28
HASTINGS BUS CO BACK-UP ORIVER 7/01/98 TRANSIT 53.48
HASTINGS BUS CO BACK-UP DRIVER 7/02/98 TRANS IT 163.04
HASTI NGS BUS CO BACK-UP DRIVER 7/06/98 TRANSIT 127.28
HASTINGS BUS CO BACK-UP DRIVER 7/07/98 TRANSIT 129.88
HASTINGS BUS CO BACK-UP DRIVER 7/08/98 TRANSIT 129.88
HASTINGS BUS CO BACK-UP DRIVER 7/09/98 TRANSIT 129.88
HASTINGS BUS CO BACK-UP DRIVER 7/10/98 TRANSIT 129.88
HASTI NGS BUS CO BACK-UP DRIVER 7/13/98 TRANSIT 69.98
HASTI NGS BUS CO BACK-UP DRIVER 7/13/98 TRANSIT 57.30
HASTI NGS BUS CO BACK-UP DRIVER 7/15/98 TRANSIT 129.88
HAST! NGS BUS CO BACK-UP DRIVER 7/16/98 TRANSIT 150.20
HASTINGS BUS CO BACK-UP DRIVER 7/16/98 TRANSIT 49.66
HAST! NGS BUS CO BACK-UP DRIVER 7/17/98 TRANSIT 127.28
HAST! NGS BUS CO BACK-UP DRIVER 7/17/98 TRANSIT 49.66
HASTINGS BUS CO BACK-UP DRIVER 7/20/98 TRANSIT 61.12
HASTINGS BUS CO BACK-UP DRIVER 7/21/98 TRANSIT 38.20
HAST! NGS BUS CO BACK-UP DRIVER 7/22/98 TRANSIT 56.08
HAST! NGS BUS CO BACK-UP DRIVER 7/23/98 TRANSIT 50.88
HAST! NGS BUS CO BACK-UP DRIVER 7/24/98 TRANS IT 50.88
HAST! NGS BUS CO BACK-UP DRIVER 7/27/98 TRANSIT 66.16
HAST! NGS BUS CO BACK-UP DRIVER 7/28/98 TRANS IT 66.16
HAST!NGS BUS CO BACK-UP DRIVER 7/29/98 TRANSIT 69.98
HASTINGS BUS CO BACK-UP DRIVER 7/30/98 TRANS IT 69.98
HASTINGS BUS CO BACK-UP DRIVER 7/31/98 TRANSIT 66.16
*** TOTAL FOR DEPT 72 2,819.52
A T & T JULY LONG DISTANCE HYDRO 2.58
A T & T JULY LONG DISTANCE HYDRO 0.16
FEDERAL ENERGY REG.COMM. LICENSE FEE BILLING ERR HYDRO 1,320.98
NORTHERN STATES POWER JULY ELECTRIC HYDRO 909.06-
NORTHERN STATES POWER JULY ELECTRIC HYDRO 27.77
*** TOTAL FOR DEPT 73 442.43
ARROW BUILDING CENTER NAILS/SINKERS ARENA 6.37
ARROW BUILDING CENTER HANKS/BLADES/PAIL ARENA 20.55
ARROW BUILDING CENTER DRAINGUARD ARENA 83.04
ARROW BUILDING CENTER TREATEO PINE/NAILS ARENA 175.92
A T & T JULY LONG DISTANCE ARENA 6.33
A T & T JULY LONG DISTANCE ARENA 0.40
DALCD TRASH TOPS ARENA 24 .72
DALCO TRASH TOPS ARENA 1.61
DALCO PART FOR WET DRY VAC ARENA 51.16
DALCO PART FOR WET DRY VAC ARENA 3.06
DATE 06(13(96 mlE 01:07
CITY OF HASTINGS
COUNCIL REPORT PAGE 11
APPROVAL OF BILLS
PERIOD ENDING: 08/17/98
CHECK# VENDOR NAME
DESCRIPTION
DEPT.
AMOUNT
-------- ------------------------- ------------------------ -------- -----------
DOERER'S GENUINE PARTS PS CAP/FLUID ARENA 5.64
DOERER'S GENUINE PARTS PS CAP/FLUID ARENA 0.37
ACE HARDWARE POLY FILM BLK ARENA 23.16
ACE HARDIIARE POLY FILM BLK ARENA 1.51
ACE HARDWARE GLUE/SCREWS ARENA 7.06
ACE HARDIIARE ARENA 0.00
ACE HARDWARE GLUE/SCREIIS ARENA 0.46
ACE HARDIIARE NUTS/SCREIIS/PLUGS ARENA 6.77
ACE HARDIIARE NUTS/SCREIIS/PLUGS ARENA 0.44
ACE HARDIIARE THREADED ROD ARENA 3.50
ACE HARDIIARE THREADED ROD ARENA 0.23
ACE HARDIIARE ANCHORS/SCREIIS ARENA 6.18
ACE HARDWARE ANCHORS/SCREWS ARENA 0.40
MIDTOIIN FOOD CENTER TREE TRUST APPRECIATION ARENA 47.42
MIDTOWN FOOD CENTER TREE TRUST APPRECIATION ARENA 0.38
MINNCOMM PAGING PAGER ARENA 19.20
MINNCOMM PAGING PAGER ARENA 1.25
REIS,INC RINSE & VAC/CLNR/SCRAPER ARENA 45.52
REIS,INC RINSE & VAC/CLNR/SCRAPER ARENA 2.96
REIS,INC BATTERY ARENA 6.48
REIS,INC BATTERY ARENA 0.42
RELIABLE RENTAL CENTER FLOOR ROLLER ARENA 40.50
RELIABLE RENTAL CENTER FLOOR ROLLER ARENA 2.63
SHERIIIN-IIILLIAMS PAINT & EQUIP FOR BLDG ARENA 222.36
SHERWIN-WILLIAMS PAINT & EQUIP FOR BLDG ARENA 14.45
SHERWIN-WILLIAMS PAINT & EQUIP FOR BLDG ARENA 53.70-
SHERWIN-WILLIAMS PAINT & EQUIP FOR BLDG ARENA 3.50-
SOLBERG AGGREGATE COMPANY RIP-RAP ARENA 169.34
SOLBERG AGGREGATE COMPANY RIP-RAP ARENA 8.06
MILLER ELECTRICAL INC KEY SWITCHES ARENA 175.44
*** TOTAL FOR DEPT 74 1,128.09
MOODY'S INVESTORS SERVICE HRA BONDS PROF SVCS DEBT SER 4,000.00
*** TOTAL FOR OEPT 80 4,000.00
MOODY'S INVESTORS SERVICE 98 EQUIP CERTIFICATES MISCELLA 222.81
NORNES. STEPHANIE MS IIORD TRAINING/REF BKS MISCELLA 143.57
SPRINGSTED PUBLIC FINANCE 98 EQUIP CERTIFICATES MISCELLA 3,926.99
TECH PARTNERS KEYBOARDS/MEMORY MISCELLA 185.00
TECH PARTNERS KEYBOARDS/MEMORY MISCELLA 12.03
TECH PARTNERS LABOR MISCELLA 576.00
*** TOTAL FOR DEPT 81 5,066.40
LEAGUE/MN CITIES INS TRST PREMIUM ADJUSTMENT
LEAGUE/MN CITIES INS TRST DEDUCTIBLE CLAIM SMITH
*** TOTAL FOR DEPT 90
UNALLOCA 49.00
UNALLOCA 500.00
549.00
ARCON CONSTRUCTION CO
ARROII BUILDING CENTER
ARROII BUILDING CENTER
BARR ENGINEERING CO.
BOLTON & MENK INC
COPY EQUIPMENT INC.
INC CR42 STORM SEWER REVISED CONSTRUC
NAILS CONSTRUC
NAILS CONSTRUC
CR42 SED BASIN CONSULTAN CONSTRUC
CR 42 CONSULT SVC CONSTRUC
MARKING PAINT/FLAGGING CONSTRUC
563.20
7.90
0.51
598.33
1,632.80
55.01
DATE 08/13/98 TIME 01:07
CITY OF HASTINGS
APPROVAL OF BILLS
PERIOD ENDING: 08/17/98
CHECK# VENDOR NAME
OESCRIPTION
COPY EQUIPMENT INC. MARKING PAINT/FLAGGING
DAKOTA COUNTY TREASURER CR42 CONSTRUCTION
OUNHAM ASSOCIATES ELECTRIC LIGHTING DESIGN
HOFFMAN-MCNAMARA CR42 LANDSCAPING
KNUTSON,RICHARD INC STREET/UTIL PAY EST #3
MOODY'S INVESTORS SERVICE 98 IMPROVEMENT BONDS
SPRINGSTED PUBLIC FINANCE 98 G.O. IMPROVE BONDS
*** TOTAL FOR DEPT 99
*** TOTAL FOR BANK 65
*** GRAND TOTAL ***
COUNCIL REPORT PAGE 12
DEPT.
AMOUNT
CONSTRUC 3.41
CONSTRUC 58,403.50
CONSTRUC 113.78
CONSTRUC 2,141.60
CONSTRUC 718,605.51
CONSTRUC 1,984.09
CONSTRUC 14,603.66
798,713.30
1,242,131.05
1,242,131.05
VI.2
MEMO I
To:
From:
Date:
Re:
Mayor Werner and City Councilmembers ,rfX
Joyce P. Hottinger, Administrative Assistant/City Clerk [j/
August 12, 1997 .
Certification of FTA Drug Testing Forms- TRAC
Council Action Requested:
Authorize the FT A Drug Testing "EZ" Data Collection forms for random drug and alcohol
testing for TRAC employees January 1998 through June 1998.
Background:
Federal regulations require Section 5311 recipients to develop and implement a program that tests
safety sensitive employees for illegal drug and alcohol misuse. Funding for TRAC through the
State (MnDoT) necessitates completion of these forms. Information collected is used by FTA to
ensure compliance with FT A's testing regulations and to enforce these regulations.
The "EZ" form was completed since the Hastings TRAC transit system had no positive tests on
the random testes) conducted. The FTA Drug and Alcohol Testing Forms are required to be
certified by the transit department's governing board, in this case, the City Council.
The report covers the first two quarters of 1998 (January 1998- June 1998). Failure to complete
and submit the reports can cause an agency to lose FT A funding.
Hastings Bus Company, backup service provider for TRAC will also be reporting any drug testing
occurring between January through June 1998.
Should you have any questions, be interested in reviewing the forms, please do not hesitate to
contact me.
Attachments:
None- Forms on file
VI-3
MEMO I
To:
From:
Date:
Re:
Mayor Werner and City Councilmembers
Joyce P. Hottinger, Administrative Assistant/City Clerk
August 11, 1997
Amusement Device Licenses
Council Action Requested:
Approve the following amusement device renewal application for games of skills, juke box, coin
amusement, game tables, and bowling lanes:
American Legion
Bierstube
Buccaneer Bowling Center
Eagles #2212
Mega Bits
Friar Tucks
Godfather's Pizza
Papa Charrito' s
Pizza Hut
River's Grill & Bar
The Bar
V.F.W.
RJ.'s Tavern on Main
Wal-Mart
effective September 01, 1998 through September 01, 1999, pending receipt of all necessary
paperwork and required fees.
Should you have any questions, please do not hesitate to contact me.
Attachments:
None- Application materials on file
VI- 4
Memo
To: Mayor Werner and City Councilmembers
From: Joyce P. Hottinger, Administrative Assistant/City Clerk
Date: August 12, 1998
Re: Election Judges for Primary and General Elections
Recommended City Council Action:
Approve the attached list of election judges at the Primary and General Elections and authorize
the polling places listed below.
As in 1996, the three churches and Armory will be used as polling places.
rtWard
2nd Ward
3rd Ward
4th Ward
National Guard Armory
Our Saviour's Lutheran Church
United Methodist Church
St. Philip's Lutheran Church
3050 Red Wing Boulevard
400 West 9th Street
615 West 15th Street
1401 West 15th Street
Because of the requirement to balance Parties in Section 204B.19 of the Minnesota Election
Laws, staff may need to reassign judges as needed to different Wards. All the judges will not be
working the full day of election, as some of them may be working an afternoon or morning shift
only on election days, others will serve as alternates in the event a backup judge is required. In
the event we receive additional interest by individuals interested in serving as election judges prior
to election training dates, we will invite them to serve as judges or alternates.
Staffwill most likely be submitting a similar list that will be finalized for the General Election
before November. Staff has contacted the Hastings High School for interest in having students
serve as trainee election judges for the General Election.
Please refer to the attachments for the list of judges.
Background:
The City of Hastings is not holding a Primary Election for the Mayoral or At-Large Seats.
Therefore, according to the Secretary of State, no Special Meeting to canvass results of the
Primary Election is required. The County Auditor will be responsible for canvassing the Primary
results.
Attachment:
I. Primary List of Election Judges
HI (1994/1996)
AJ (1994/1996)
J (1994/1996)
J (1994/1996)
(New)
J (1994/1996)
J (1994/1996)
J (Sub in 1996)
(New)
(1994/1996)
(1996)
1998 Primary Election Judges
Ward 1
Head
Assistant
Denice Kehn
Joan Moes
Dora Hinton
Mavis Meiers
Eileen Calkins
Pat Fox
Gloria Stoneberg
Lorraine Tri
Ian Niederkorn
9 total 5D; 4R
R
D
R
R
R
D
D
D
D
Absentees
Pat Pederson
Lois Keene
Diane Christnagel
3 totallD; 2R
D
R
R
Health Centers
Pending- Election Judge's schedule availability. The two or three working as Health Center
election judges will be chosen from this list.
~ Mary Yaeger is checking her availability and may be able to serve in the mornings for
Health Center Absentee voting and possibly assist with Ward 4 in the morning of the
Primary
~ Janice Niederkorn (R)may serve as Health Center Judge as well as Election Judge
~ Pending receipt of Election form from Bev Bacon to serve as an election judge
~ Pending receipt of Election form from Melva Jane Proechel
HJ (1994/1996)
AI (1994/1996)
J (1994/1996)
J (1996)
J (New)
(New)
J (1996)
J (1996)
J (1996)
(New)
(New)
Ward 2
Head Mary Teuber
Assistant Fern Mjolsness
Margaret Nicholas
Marcella Linde
La V onne Olson
Iona Holmes
Joan Grier
Ann Knoll
Helen McDonald
Carol Allen
Peggy Ritter
R
R
R
R
R
R
D
D
D
D
D
6:00 a.m.- 2:00 p.m.
2:00 p.m. - close
Total = 11 D=5; R6
10 each Sh!ft with D~ 5; R~5
Ward 3
HJ (1994/1996) Head Jackie Kane D
J (1996) Assistant Pat MilIiren R
J (1996) Helen Ruedy D 6:00 a.m.-2:00 p.rn.
J (1996) Jan Tarras D 2:00 p.m.-close
(New) Carol Allen D
J (1996) Janet McNamara D
J (1994/1996) Janice Burr D
(New) Shirley Wenig R
J (1996) Rex Metcalf R
J (1996) Patricia Agen R
(New) Janice Niederkorn R
Total= 11 10 each shift Afternoon: D=5; R=5
Morning: D=5; R=5
Ward 4
(New) Head
(New) Assistant
J (1996/1994)
J (1996/1994)
(New)
(New)
(New)
(New)
J (1994/1996)
J-3rd (1996)
Total 11;
Substitutes
Adeline Schroeder
Maureen McNeary
Shirle Stevens
Helen Bastien
Sheila Jones
Muriel Fletcher
Marlene Swanson
Eleanore Peine
Char Rondeau
Jeanne McGree
R
R
R
R
D
D
D
D
R
D
6:00 a.m.- 2:00 p.m.
Morning Shift 11
Afternoon Shift 10
D=5; R=5
D=5; R=6
Sue Schrader R
(May serve as election judge depending upon availability)
VI- 5
Memo
To: Mayor Werner and City Councilmembers
From: Joyce P. Hottinger, Administrative Assistant/City Clerk
Date: August 12, 1998
Re: TRAC MnDoT/Metropolitan Council 1999 Preliminary budget and
Management Plan
Recommended City Council Action:
A motion to approve the 1999 Federal funding request with the total budget being $221,105.00,
or less as agreed to with MnDoT and the Metropolitan Council. The action also will authorize
Staff to submit the necessary grant applications to MnDoT and Metropolitan Council, and
forward the attached resolution to enter into an agreement for Federal Assistance Funding with
MnDoT.
Background:
Attached is a copy of the Hastings MnDoT (Federal) Transit Grant Application for contract year
1999. Following completion of attachments regarding fleet inventory, testing certification, etc.,
and subject to Council approval of the management plan, the Federal Application will be
submitted, along with a signed Resolution, to MnDoT.
MnDot and MetCouncil representatives intend on meeting with Staffby the end of August 10
finalize the management plan and budget. The projected preliminary total operating costs for
1999 is $221,105.00, which is an increase of$19,709.00, over the 1998 budget of$201,396.00
Due a system of performance based funding through Metropolitan Council, a majority of the
projected 1999 budget will be borne by the MetCouncil. In the past, MetCouncil funding in effect
penalized efficiently operating transit services by using a formula that provided greater funding to
programs that were operating inefficiently. Performance based funding rewards TRAC's strong
fare box return and previous years operating effeciences. TRAC, if approved for funding at the
optimal level, may receive up to $123,862 from Metropolitan Council for 1999, which is an
increase of$18,862 from the 1998 MetCouncil contracted subsidy. It is assumed that as lower
efficiency programs begin to operate at a higher level of efficiency then the standard for allocating
funding will be more even and then the City would be expected to participate more in future
budgetary years.
A preliminary review shows the City of Hastings may contribute approximately +/- $11,390 for
the 1999 TRAC operating budget. This figure is $6,838 less for City contribution than in 1998.
This, of course, is subject to Metropolitan Council and MnDo T' s approval of the budget and
approval of funding.
With that said, significant increases in the 1999 budget are attributable to the following:
(1020) Operators Wages $5,679.00
TRAC proposes to hire a part-time (average lO/hours per week) backup driver for 1999.
Backup service costs through a private company are projected to increase to a minimum
of$16.49/hour. This is a measure to provide a backup driver that may be a more
affordable alternative than the bus company to cover for vacations, illnesses and trainings
in order to keep TRAC running efficiently. The backup driver would be contacted first
before the private company for availability to work.
Uniform, license fees and training funds have been budgeted for this position.
1150 Staff Development Costs
Random drug testing for TRAC dispatchers. MnDoT asserts dispatchers are defined as a
safety sensitive position since they direct the route the transit system will take. Staff
requested MnDot address the need for drug testing dispatchers in a letter. A copy of this
letter will be provided to Council when it is available.= $210.00
Drug testing training materials for TRAC employees $100.00
To provide in house training on drug testing for TRAC employees. Last training was
several years ago.
Passenger Assistance Training for 5 TRAC employees $375.00
1180 Other Direct Administrative Charges
· Parking and mileage fees were increased in 1999 to compensate for increased
attendance at transportation meetings, especially related to Welfare to Work
Meetings.
Mileage= $325.00 budgeted
Parking= $60.00 budgeted
1310 Purchase of Service $8,000.00
Hastings Bus Company projects a minimum increase from $15.28/hour to $16.49/hour
1320 Depreciation
$5,000.00
1360 Other Operations Charges
As per 1999 4gers Union Contract- Clothing allowance @ 5 employees
$1,175.00
In order to save paper, I attached only one application (MnDot's) which contains the same budget
information and essentially the same management plan as the MetCouncil plan. The Metropolitan
Council's plan provides additional detail on various sections, but the dollar amounts and goals
mirror the MnDot application. If Council wishes to review both drafts of the management plans,
please let me know and I will forward a copy to you.
Following a meeting with Metropolitan Council and MnDoT, Staffwill notifY Council on the
finalized City contribution for projected 1999 operating costs.
Distributions of funding for operating costs are as follows (as mentioned earlier, the numbers are
subject to change following the meeting with the Metropolitan Council and MnDoT):
1998 Budget 1999 Budget
Fares: One Way $1.55 $1.55
Revenues (Fares) $40,050.00 $40,770
State (MetCouncil) $107,118.00 $123,862.00
Federal (MnDoT) $36,000.00 $45,083.00
City Share $18,228.00 $11,390.00
Total $201,396.00 $221,105.00
If you have any questions, please do not hesitate to contact me.
Attachment:
1. MnDoT Preliminary 1999 Management Plan (does not include attachment materials)
RESOLUTION NO.
-98
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HASTINGS
AUTHORIZING THE ADMINISTRATIVE ASSISTANTICITY CLERK TO EXECUTE
THE 1999 CONTRACT AND AMENDMENTS THERETO, AND REQUESTS FOR
FUNDS FROM THE MINNESOTA DEPARTMENT OF TRANSPORTATION IN
CONJUNCTION WITH FUNDING OF THE CITY OF HASTINGS TRAC PROGRAM
WHEREAS, the City of Hastings enter into Contract #_ with the State of Minnesota,
Department of Transportation, to provide a public transportation service in the City of Hastings.
WHEREAS, the City of Hastings agrees to provide up to 40 percent of the total operating
cost and 20 percent of the total capital cost of the transit project from local funds.
WHEREAS, authorization to execute the aforementioned contract and any amendments
thereto is hereby given to the Administrative Assistant/City Clerk.
NOW, THEREFORE BE IT RESOLVED, the Administrative Assistant/City Clerk is
hereby authorized to execute request for reimbursement from the Minnesota Department of
Transportation.
Ayes:
Nays:
Absent:
CERTIFICATION
I hereby certify that the foregoing resolution is a true and COrrect copy of the resolution
presented to and adopted by the City Council of the City of Hastings, Minnesota at a duly authorized
meeting thereof held on the 17th of August, 1998, as shown by the minutes of said meeting in my
posseSSIOn.
Michael D. Werner, Mayor
ATTEST:
Joyce P. Hottinger, Administrative Assistant/City Clerk
(SEAL)
RESOLUTION NO.
CITY OF HASTINGS
DAKOTA AND WASHINGTON COUNTIES
WHEREAS, Resolved that City of Hastings enter into a Contract Number with the
State of Minnesota, Department of Transportation, to provide public transportation service in
Hastings.
BE IT RESOLVED that City of Hastings agrees to provide --'percent of the total
operating costs from local funds and up to 20% of the total capital costs.
BE IT FUR THER RESOLVED that authorization to execute the aforementioned contract and
any amendments thereto is hereby given to the City Administrator or the Administrative
Assistant/City Clerk.
BE IT FURTHER RESOLVED that the City Administrator or the Administrative Assistant/City
Clerk is hereby authorized to execute requests for reimbursement from the Minnesota Department
of Transportation.
Ayes:
Nays:
Absent:
CERTIFICA TION
I hereby certifY that the foregoing resolution is a true and correct copy of the resolution presented
to and adopted by the Hastings City Council at a duly authorized meeting thereof held on the I 7th
day of August, 1998 as shown by the minutes of said meeting in my possession.
Notary
(Name)
Administrative Assistant/City Clerk
City of Hastings
August 17,1998
HASTINGS
ON THE
MISSISSIPPI
101 4th Street E. . Hastings, Minnesota 55033-1955
M D All D. t 612.437.4127 · Fax: 612.437.7082
s. onna en, !fee or
Office of Transit-MN Department of Transportation
MS 430
395 John Ireland Blvd.
St. Paul, Minnesota 55155-1899
Dear Ms. Allen:
Please find enclosed the 1999 application forms for transit funding.
Official Name of Applicant:
City of Hastings "TRAC"
101 East Fourth Street
Hastings, Minnesota 55033-1955
(651) 437-4127
Name of Contact Person:
Joyce P. Hottinger, Administrative Assistant/City Clerk
The City of Hastings is projecting the total operating costs for its system in 1999 to be $22,105.00
Total operating revenues are projected to be $40,770.00. Based upon the formulas provided the
funding level breakdown as follows:
.
Federal Section 5311
Local Share
State/Exurban (Met Council)
Total
$ 44,083.00
$ 11,390.00
$123,862.00
$221,105.00
.
.
.
Please feel free to call if you have any questions.
Sincerely,
City of Hastings TRAC
Joyce P. Hottinger, Administrative Assistant/City Clerk
JPH: crnl
An Equal Opportunity Employer
ACKNOWLEDGMENT OF RECIPIENT'S AUTHORIZED SIGNATURES
STATE OF MINNESOTA
COUNTY OF DAKOTA
On the 17th day of August, 1998, before me appeared Joyce P. Hottinger and David M. Osberg to
me personally know, who being by me duly sworn, did say their respectively Administrative
Assistant/City Clerk, and City Administrator of the City of Hastings, Minnesota.
AUTHORIZED SIGNATURES:
Signatures appearing below are those of the persons listed above by title.
City of Hastings
By:
Title: Administrative Assistant/City Clerk
By:
Title: City Administrator
Notary:
Item ..[
1) C over Letter............ ....................................... ............ ......................... ....... ........... 0
2) Application Checklist........................................................................................... 0
3) Management Plan and Budget Narrative.......................................................... 0
1 Introduction......... .................................................................. ..................... 0
II Description of Service. ........ ............... .... ... .......... .............................. ......... 0
A. Organization................................................................................... 0
Organizational Chart.......................................................... 0
B. Project Goals & Objectives............................................................ 0
C. System Goals and Objectives............................................................ 0
D. Service Plan................................................................................... 0
Route Maps & Brochures................................................... 0
E. Coordination with Existing Transit Operations.............................. 0
Time Distribution Record (Form)....................................... 0
F. Personnel Policies........................................................................... 0
G. Expense Contracts........................................................................... 0
H. Revenue Contracts.... .......... ........... ......... .............. ....................... .... 0
1. Capital Plan...................................................................................... 0
J. Vehicle Maintenance Program........................................................ 0
Driver's Vehicle Defect Report (Form)............................... 0
Driver's Daily Check List (Form)....................................... 0
K. Insurance............................ ......... ............ ..... ........ ........... ........ ........ 0
Certificate ofInsurance (Sent Separately).......................... 0
L. Marketing Plan............................................................................ 0
III. Budget and Operating Statistics................................................................. 0
A. Budget Narrative............................................................................ 0
B. Budget Forms and Operating Statistics.......................................... 0
Service Level Chart (Form)................................................ 0
Performance Statistics (Form)............................................ 0
Fleet Utilization Analysis (Form)...................................... 0
Capital Improvement Plan (Form)..................................... 0
Expense Contracts (Form)................................................. 0
Revenue Contracts (Form)................................................. 0
Budget Narrative................................................................ 0
Budget (Form).................................. ..... ............................. 0
Operating Statistics (Form)................................................ 0
Revenue Worksheet (Form)............................................... 0
Local Share Worksheet (Form)........................................... 0
Capital Request Form (if applicable)................................. 0
Vehicle Analysis Worksheet (if applicable)....................... 0
Vehicle Analysis Worksheet (if applicable)....................... 0
4.) Certification Required of ALL Applicants..............."............................. 0
Certified Resolution (Notarized Form)....................................................... 0
Acknowledgment of Recipient's Authorized Signatures underneath this: 0
(not due until contract signing)
5.) Required by Section 5311 Applicants..................................................... 0
Federal Charter Certification of Compliance (Form).................................. 0
School Bus Operations Certification of Compliance (Form)...................... 0
Local Civil Rights Assurances (Title VI) (Form)........................................ 0
Public Hearing Form (If Applicable)........................................................... 0
Special Section B(c) Warranty (Letter)...................................................... 0
Participation of Disadvantaged Businesses (Form)..................................... 0
Certification of Compliance - Americans with Disabilities Act (Form)...... 0
Certification of Restrictions on Lobbying (Form)....................................... 0
Certification of Compliance - Drug & Alcohol (Form)................................ 0
Name of person completing this checklist: Joyce P. Hottinger
Title of person completing this checklist: Administrative Assistant/City Clerk
Telephone Number: (651) 437-4127
TRAC
1999
I. INTRODUCTION
Hastings is 11.6 square miles, and is located approximately 20 miles from the Twin City
Metropolitan Area. The City has a picturesque setting with the Mississippi River boarding
Hastings on the north, the St. Croix bluffs framing on the east, and the Vermillion River
slicing through the town on the south, producing a spectacular waterfall at the Vermillion
Falls Park. TRAC or Transportation Around the City, provides services available five days
a week for all residents of Hastings from 6:00 a.m. to 6:00 p.m. The program uses four small
buses to provide this door to door service for residents. Major employers of the area, two
nursing homes, a major medical center and the Dakota County Government Center, rely on
TRAC services.
II. DESCRIPTION OF SERVICE
A. Organization
1. The City Council will be the controlling board and will dictate policy to
Joyce P. Hottinger, Administrative Assistant/City Clerk. The Administrative
Assistant/City Clerk will be responsible for decision making, directing,
controlling, and review of the system progress. The Administrative
Assistant/City Clerk will implement all facets of the transit service and the
management plan. The following is an organizational chart:
City Council
City Administrator
Administrative Assistant/City Clerk
Drivers Dispatch/Secretary Maintenance
2. The City of Hastings owns and operates the transit system, vehicles and
equipment. There is no anticipated change in ownership expected during the
contract period.
3. The Administrative Assistant/City Clerk will be responsible for the daily
management and operation of the transit system. This person continually
evaluates the level of service. This person is also responsible for all
depromotions, advertising, technical reports, and contract correspondence as
appropriate.
4. Labor negotiations Contracts are delegated to the City Administrator.
Negotiating an assistance contract with the State will be delegated to the
Administrative Assistant/City Clerk.
5. This level of service requires two full-time drivers, two regular part-time
drivers, contract back-up drivers, one Y2 time dispatcher-secretary, one 1/3
time management, one part-time maintenance person for cleaning vehicles,
daily checks and minor maintenance. The two regular part-time drivers work
approximately 20 hours per week each and the contract back-up drivers work
as needed to fill in for absences. The part-tim~: maintenance person works
approximately ten hours per week. The City also uses area service stations
for work on the vehicles. We are proposing to add 1 backup part-time driver
for 1999 for no more than 10 hours per week.
6. Mn/DOT operating standards for specialized transportation does not apply to
Hastings.
B. PROJECT GOALS AND OBJECTIVES
Current and future services area needs in June 1998 the City of Hastings distributed
a 7 page Customer Survey to TRAC riders. A free-one way token was provided to
each survey respondent. In addition to requesting responses relating to customer
satisfaction for existing service, we inquired about preferences for service
improvements. Service improvement choices included evening service, Saturday
service and circulatory routes. The surveys are due by August 31, 1998. In
September 1998 results will be compiled and presented to funding agencies including
the City, Metropolitan Council and MNDOT. Compilation of survey respondent
results will drive research for any or certain types of expanded service or necessary
improvements to existing service. This research will drive service plan for the next
three years.
C. SYSTEM GOALS AND OBJECTIVES
SERVICE EFFECTIVENESS
GOAL:
1. To maintain/increase ridership levels that have decreased in previous two
years.
OBJECTIVE:
1. Through promotion, maintain/increase ridership that decreased in previous
years.
COST EFFECTIVENESS:
GOAL:
1. To improve passenger/mile ratio.
OBJECTIVE:
1. To reduce mileage by encouraging people to schedule rides together in
advance and improve scheduling techniques to obtain a .50 passenger/mile
ratio. This will also include to work with groups on welfare connection
Issues.
2. Investigate transit meeting and customer needs.
3. Work with area groups to investigate partnership group rates, etc. for cost
savings and scheduling.
COST EFFICIENCY
GOAL:
1. Obtain a 35% fare box return.
2. Maintain increase revenues received.
OBJECTIVE:
1. Keeping cost to a minimum and obtaining a 35% fare box return.
2. Through promotional and innovative use of the services maintained/increased
revenues received. Attempts will include contacting local businesses to
advertise on 8.5-1/2 x 11 inch sheets within our transit buses to generate
revenue for the program.
QUALITY
GOAL:
1. To reduce maintenance cost per mile.
OBJECTIVE:
1. Through the purchase of a minimum of two new buses, and possibly a third
provided funding is allocated from Met Council reduce escalating
maintenance costs related to ageing fleet ofvehic1es.
D. SERVICE PLAN
1. The service area for the system includes the area defined as within the City's
Corporate Limits. This area covers approximately 11.6 square miles and a
population forecast of 17,900 for the year 2000. The Transit System covers
all persons requesting service within this area.
2. A combination of subscription and Dial-A-Ride Service will continue to be
offered.
3. The system is anticipated to run at its current level of service. This service
is not offered on holidays. Thus, service may not run in the late afternoon on
Christmas Eve and New Year's Eve Days and other low demand times.
During the year, two buses will operate about 12 hours per day Monday
through Friday, 6:00 a.m. to 6:00 p.m.
4. The subscription service hours are from 6:00 a.m. to 6:00 p.m. Dial-A-Ride
hours are from 9:30 a.m. to 2:30 p.m. These services are offered Monday
through Friday. During peak seasons and/or peak hours, another bus will be
available for subscription or dial-a-ride service as needed, approximately 2-
1/2 hours per day with the hours of service remaining the same. It is
expected with these hours that the City will be able to provide more efficient
bus service.
5. Contract services generally do not apply to the Hastings' system for revenue.
6. A route map is not applicable for our system because the route changes every
day with various subscriptions, and dial-a-rides areas scheduled and routed
by request.
7. The City has four lift equipped buses. Attached are vehicle data forms for
each bus.
8. Volunteer drivers are not applicable to the Hastings system.
9. At this time, one taxi service, Country Cab, has been licensed off and on
since May 5,1997.
10. The system is accessible to the general public, including elderly and disabled
persons. The registrations of persons or certification process is not applicable
to the Hastings' system.
E. COORDINATION WITH EXISTING TRANSIT OPERATIONS.
The Hastings Para-Transit Service is designed to serve all persons in need of
transportation in the City. At present, the City has one licensed Taxi Service,
Country Cab, that has been licensed to operate within the City off and on since May
1997. Hastings Bus CompanylMinnesota Coaches, located in Hastings, provides
charter services. DARTS offers a limited service to senior citizens one day per week
for those going to St. Paul. Volunteer drivers, using their personal vehicles are
utilized five days of the week for congregate dinning. Hastings's paratransit service
stands ready to coordinate rides for patrons using other transit services. The City has
no inter City carriers or regular route transit. The social services will provide
volunteer drivers for those in need, but only for out of town trips.
TRAC Administration is participating in transportation task force meeting monthly
to discuss the welfare to work initiative and impacts on Dakota County communities
transportation. The task force is working towards creating a network of customer-
center transportation resources and services that will be responsive to the complex
and individual needs of welfare clients and their families as they prepare to work.
Dakota County, during their comprehensive plan review, is working with Dakota
County Transportation Services to implement a seamless transportation service for
TRAC will be involved with these discussions to provide better linkages for Hastings
residents outside the City.
Additionally, the City of Hastings has ISTEA grant funding for a multi-modal
facility at the existing Hastings Depot to provide connections for proposed rail,
bicycle, pedestrian and transit services. TRAC will be working with this project to
provide subscription service, if necessary, for drop om/pickups for the facility.
F. PERSONNEL POLICIES DRIVER SELECTION.
All drivers are required to possess a valid commercial drivers license in the State of
Minnesota with an acceptable performance record. The City has a very low driver
turnover rate. When the City is required to hire a new driver, the City will follow
state and federal requirements with respect to the required application form, reference
checks, drivers record check, physical examination, drug testing, etc. Potential
drivers are interviewed and required to be people oriented (i.e. courteous, proven
reliable and service oriented. The City also attempt to facilitate the drivers
completion of defensive driving courses, first aid/CPR, severe weather awareness,
safety awareness training, sexual harassment training, etc. Time distribution record
enclosed is a daily time distribution sheet used by the City of Hastings for reporting
hours worked by activity. As part of the 1997 audit recommendations, traffic
administration personnel will be providing a breakdown on each time sheet of transit
time allocations. Furthermore, in order to comply with Metropolitan Councils record
keeping guidelines Transit Personnel specifically schedulers and administration, will
be coding allocations of time spent in four major groups.
G. EXPENSE CONTRACTS
The City of Hastings at this time has very limited expense contracts that are as
follows:
o Insurance on the vehicles would be provided by the League of Minnesota
Cities Insurance Trust. The contract dates run from January through
December a copy of the policy for 1999 will be forwarded upon receipt.
o The contract for union transit system employees has been negotiated until the
year 2000.
o See all other expenses including, but not limited to, minor maintenance, fuel
and accounting will be full-filled with existing personnel and supplies on an
as needed basis.
o Effective at the end of 1998, the City of Hastings has entered into a joint
fueling station agreement with the State of Minnesota and Dakota County for
a fueling station at Dakota County Public Works which will provide per
vehicle breakdowns for diesel usage, mileage and date of use of fuel.
o The City of Hastings will contract with the Hastings Bus Company to provide
back-up drivers. The rate charged to the City by the Hastings Bus Company
is estimated not to exceed $16.04 per hour. The contract between the City of
Hastings Bus Company is structured as a continuous contract, which requires
Hastings Bus Company to provide the City with at least sixty days notice of
any rate increase. Any rate increase shall require approval of the Hastings
City Council. The contract price, based on preliminary discussions with
Hastings Bus Company, is estimated to increase to a minimum of
$ 16.04/hour in 1999 from the existing price of $ 15.28/hour in 1999 from the
existing price of$15.28/hour, to reflect the company's pay increases. A copy
of the existing contract for $15 .28/hour is included with this management
plan.
o With increasing costs for backup transit service, this management plan
proposes to add one additional part-time driver, for approximately 10 hours
per week, to contact as a backup driver. This individual would be contacted
first to fill in before the backup service is called. If this position proves
workable TRAC would propose increasing the hours in future years in order
to diminish the need to use the Hastings Bus Company.
H. REVENUEIREVENUE CONTRACTS
1. A fee of $1.55 per one way ride, for all rides, accept those age 3 and under
when accompanied by an adult, will be charged through project year 1998.
Groups of tokens will be sold for $1.50 each.
2. TRAC will be conducting research on interest for selling advertising space
within TRAC vehicles.
3. No revenue contracts are anticipated during 1999.
I. CAPITAL IMPROVEMENTS
The City will be ordering two vehicles to replace the existing 89 Ford Hawk and 90
Ford Star with $85,000 from Met Council. Provided funding is allocated, the City
intends on purchasing a new 15 passenger bus in 1999. This vehicle will be
replacing an existing vehicle that is almost 64,809 miles as of August 01, 1998.
Depending on results of June 1998 ridership survey, three year plan for capital will
be researched in 1999.
J. VEHICLE MAINTENANCE PROGRAM
A complete preventative maintenance program has been established for the transit
system detailed forms necessary for a sound maintenance program have been
prepared for the specific needs of each vehicle purchased and based upon time and
mileage maintenance specified by the manufacturer. All drivers have been instructed
to properly complete and submit required forms to the System's Manager. Daily
inspections are done on the vehicles each evening before they come into the garage.
Any item(s) needing immediate attention are fixed by mechanics before small
problems expand. Routine service is recommended in the vehicle operators manual
as closely monitored, and scheduling for providing maintenances done by the
manager, or her designee, of this system. General maintenance such as oil changes,
lubricating lifts, replacing bulbs, lights, etc. is done by the Hastings TRAC
Maintenance Staff, or an area service facility, depending on the complexity of the
work. All other maintenances accomplished by an area service station or one that is
applicable to the work needed being done total fleet maintenance cost per mile-
January 1, 1997 through December 31, 1997 = $3.73 including labor and parts
expenses. (See expense code 1200).
K. INSURANCE
The insurance carrier for the paratransit vehicles is League of Minnesota Cities
Insurance Trust with the limit of $600,000 per claim and $600,000 for any number
of claims. The City also carries an umbrella policy in an amount of $1,000,000.
Collision coverage on a vehicle is $1,000 deductible, ,md comprehensive coverage
has a $1,000 deductible. The transit vehicles are included under the League with all
City vehides. Mn/DOT shall be named as an additional insured. A copy of the
insurance certificate for 1998 is enclosed and the City intends on renewing the same
policy for 1999.
L. MARKETING PLAN
TRAC, or Transportation Around the City, provides affordable, reliable and
courteous service available five days a week (M-F) for all residents of Hastings from
6:00 a.m. to 6:00 p.m.
Target markets include Hastings residents, specifically those persons who are seeking
rides from 6:00 a.m. to 6:00 p.m. TRAC service is available to all residents, whether
wheelchair bound, elderly, youth etc.
Following compilation of TRAC ridership survey distribution in June 1998,
additional research may be conducted in 1999 related to a requested for expanded
services. Research would include reviewing marketing plans most feasible for
expanded service in the future.
Attempts will be made to contact potential users such as visits to the senior citizens,
businesses, merchants and schools to promote and answer questions of the service.
In addition use of free advertising i.e. local cable t.v. access the City Newsletter, and
yellow page advertisements will continue to be utilized to attract additional riders.
A city paid advertising campaign will also be conducted to conduct new riders. The
City of Hastings will distribute and have on display a professionally printed bus
schedule and transit brochure, printed in late 1998. The enclosed brochure and
schedule is being used until the professional copies are ready. A copy of the
professionally printed brochure will be provided when available. Attempts will also
be made to notify local businesses of the opportunity to development a program to
invite businesses to advertise an 8.5 inch by 11 inch sheets hung within the Trac
buses. Due to lack of driver interest, TRAC will not be participating in the
Rivertown Days Parade. The City has previously utilized and hopes to continue in
1999, marketing tools provided by MnlDOT's Marketing Consultant, assuming
sufficient funding is available.
Contract Number
ACKNOWLEDGMENT OF RECIPIENT'S AUTHORIZED SIGNATURES
State of Minnesota
Counties of Washington and Dakota
On this 17111 day of August, 1998, before me appeared David M. Osberg and Joyce P. Hottinger to
me personally known, who being by me duly sworn, did say they are respectively of the City of
Hastings.
AUTHORIZED SIGNATURES:
Signatures appearing below are those of the persons listed above by title.
City of Hastings
By:
Title City Administrator
By:
Title: Administrative Assistant/City Clerk
Notary
Minnesota Department of Transportation
LINE ITEM BUDGET FORMS
OPERATING EXPENSES
Personnel Services
1010 Administrative, Management, & Supervisory Salaries
1020 Operators' Wages
1030 Maintenance/Repair Wages
1040 General Office Support Wages
1060 Fringe Benefits
1000 Total Personal Services
Administrative Charl.',es
1130 Advertising, Marketing and Promotions
1150 Staff Development Costs
1160 Office Supplies
1180 Utilities
1190 Other Direct Administrative Charges
1100 Total Administrative Charges
Vehicle Charl.',es
1210 Fuel and Lubricants
1220 Maintenance and Repair Materials (Vehicles)
1230 Contract Maintenance
1240 Tires
1250 Other Vehicle Charges
C.Y. 1999
PROPOSED
BUDGET ($)
$15,898.00
$94,680.00
$4,259.00
$17,247.00
$28,213.00
$160,297.00
$1,200.00
$1,729.00
$135.00
$900.00
$794.00
$4,758.00
$5,205.00
$6,500.00
$7,000.00
$1,6000.00
$860.00
1200 Total Vehicle Charges
$21,165.00
Operations Charges
1310 Purchase of Service
$8,000.00
1320 Depreciation
$5,000.00
1340 Repair and Maintenance of Other Property
$235.00
1350 Lease and Rentals
$480.00
1360 Other Operations Charges
$1,555.00
1300 Total Operations Charges
$15,270.00
Insurance Charges
1410 Public Liability & Property Damage on Vehicles
$8,000.00
1420 Public Liability & Property Damage Except Vehicles
$10,000
1400 Total Insurance Charges
$18,000.00
Taxes and Fees
1510 Vehicle Registration and Permit Fees
$0.00
1540 Other Taxes and Fees
$1,610.00
1500 Total Taxes and Fees
$1,610.00
1600 TOTAL OPERATING EXPENSES $221,100
$221,105.00
REVENUE AND FUNDING SOURCES
C.Y. 1999
PROPOSED
BUDGET
Farebox Revenues
2001 Farebox Revenues $40,770
Passenger Fares. Based upon 2,300 paying riders per month x 12 months
- 420 children (free rides) x $1.50 per one way ride
2000
Total Operating Revenues
$40.770
Federal Transit Grants
2110 Federal Nonurbanized Area Formula Funds
Total Operating Costs (221,105-40,770= 180,335
180,335 x .25= 45083.75)
$45,083.00
1999 OPERATING STATISTICS
PASSENGERS
2500 Total passengers, based upon 12 months (average of2,300 per month)
2510 Disabled
2511 Elderly
2512 Adult
2513 Youth
2514 Children (Free)
HOURS
2530 Total Vehicle Hours
Demand Response (Dial-A-Ride)
MILES
2540 Total Vehicle Miles
Demand Response (Dial-A-Ride)
27,600
5,267
8,263
11,129
2,641
300
6,000
6,000
70,000
70,000
1999 OPERATING EXPENSES ($)
PERSONNEL SERVICES
(1010) Administrative, Management and Supervisory services: 1/3 time
$18597.67
$15,898.00
(1020) Operators Wages:
* 2 full-time drivers at $14.91 @ 8 hours per day x 2080
plus applicable longevity as per City policy= $63,860.52
(Increase to base wage of$14.91 per Union Contract)
2 part-time drivers at $10.92 x 7 hours per day x 5 days per week
$25,139.40
(Increase per hour to $10.92 as per Union contract)
NEW PROPOSED POSITION: $5,679.00
1 part-time driver at $ 10. 92/hour @ 10 hours per week @ 50 weeks
to serve as backup driver to be called first before backup service company
$5,678.40
*
*
(1030) Maintenance and Repair Wages
1 part-time minOT maintenance, oil changes, grease,
minor repairs, cleaning and daily checks, etc)= $4258.80
(1040) General Office Support Wages
'h dispatcher/secretary= $17246.32
$94,680.00
$63,861.00
$25,140.00
$4,259.00
$17,247.00
(1060) Fringe Benefits
* Social Security at 7.65%= $10,104.20
* PERA at 5.18% [pERA contribution rate increase effective
January 1, 1998) = $6841.81
Insurance and LTD (1/3 Management; 'h office; 2 full time drivers)$7,766.00
· Health Insurance= $6,532.84
· Life Insurance- $476.00
· LTD = $756.64
Workers Compensation (Drivers & Maintenance) at $4.29
Based on 1998 rates. This is not anticipated to increase for 1999.
*
*
(1000) TOTAL PERSONNEL SERVICES
ADMINISTRATIVE CHARGES
(1130) Advertising, marketing and promotional
* Promotion to increase ridership levels through free coupon
$28,213.00
$10,105.00
$6,842.00
$3,500.00
$160,297.00
$1,200.00
$600.00
III newspaper
Ad- $200.00 Free Ridership = $400.00
Developing system to advertise in buses with 8.5" x 11" $500.00
Sheets hanging in buses and mailings to local businesses- working with County
on developing better linkages to outside and into City to access TRAC
Radio ad on local radio station $100.00
*
*
(1150) Staff Development Costs
*
Two CDL licenses= 1 new 7 2 for existing drivers @ 29.50/each
Physicals $80/each @ 5 drivers plus $16.00/each
for Pure Tone Test projected to be required in 1999
Random drug testing for drivers $70/each @ 5 drivers
Random drug testing for 3 dispatchers $70.00/each @ 3
safety sensitive positions
Defensive Driving Training for new backup driver
Passenger Assistance Training $75 (8 hour class) @ 5 employees
Drug Testing information Training for Supervisors
Drug testing training materials for TRAC employees
(For video purchase, handouts, pamphlets, etc.)
*
*
*
*
*
*
*
(1160) Office Supplies- estimate
* 12-exposure film for bus photos for advertising and MNDOT
* 4" binder for monthly TRAC reports
* 1- 1/2" binder for TRAC PO's
* Misc. Office Supplies
(1170) Utilities- Phone Service- estimate from previous year
(1180) Other Direct Administrative Charges- Including:
*
Annual Conference for Minn. Public Transit Conf.
Legislative Reception
Minnesota Public Transit Association Dues
Mileage:
Travel to MnDot 22 miles @.325 x 4 meetings/year=$28.60
Welfare to Work Meetings 36 miles @ .325 x 12/yeaF $140.40
MetCouncil Meetings 29 miles @ .325 x 8/year= $75.44
Misc. Conference and Training mileage= $75.00
Parking Fees
$7.002 8/year= $56.00
Misc. Based on YTD Actual 1998 expenses
*
*
*
*
*
(1100) TOTAL- ADMINISTRATIVE CHARGES
VEHICLE CHARGES
$1,729.00
$59.00
$500.00
$350.00
$210.00
$35.00
$375.00
$100.00
$100.00
$135.00
$3.29
$17.08
$9.75
$100.00
$900.00
$794.00
$140.00
$19.00
$150.00
$32500
$60.00
$10000
$4,758.00
(1210) Fuels and Lubricants. 70,000 miles for system. 70,00 miles at
8.5 miles to the gallon equals 8,235 gallons of diesel fuel multiplies
by $.80 gallons equal $6,588. Also $237.00 for grease, oil,
filters, lubricants, etc. 6588+260= $6848.00
* Minnesota Department of Revenue Fuel Tax Refund
Estimated at 8,235 x $.20= $1647 $6848-$1647= $5201.00
(1220) Maintenance and Repairs Materials (vehicles).
Estimate figure based on January - June 1998 expenses for part costs
$3179.14 @2= $6358.28
(1230) Contract Service Maintenance: Labor
Estimate figure based on January - June 1998 expenses for labor costs
$3407.66 @2 = $6815.32
(1240) Tires:
16 tires @$95.00 = $1,520.00
Patching & Regrooving holes - $16 @ 2 incidents
(1250) Other vehicle charges. Reimbursement money for washing and
cleaning vehicles, first aid equipment and non-capitalized vehicle
improvements
* No charge for washing vehicles- completed at Streets Dept.
* Cleaning of Up holes try (Ix year@ $60.00 x 4 buses)
* Annual supplies including Lysol
spray, snowbrushes, Formula 409, wiper blades, Windex,
paper towels, air fresheners, auto bulbs etc.)
1996 costs $600 x .03 increase= $18.00 = $600.00= $618.00
(1200) TOT AL- VEHICLE CHARGES
OPERATION CHARGES
$5,205.00
($5,201.00)
$6,500.00
$7,000.00
$1,600.00
$1,520.00
$32.00
$860.00
-0-
$240.00
$620.00
$21,165.00
(1310) Purchase of Service -contract with Hastings Bus Company to provide $8,000.00
backup drivers as needed.
2 part time drivers x 20 weeks $ 16.49/hour (Minimum projected increase)
$3792.70+$3792.70= $7585.40
(1320) Depreciation $5,000.00
(1340) Repair and Maintenance of other property. $235.00
* Estimate for small tool replacement, based on previous year estimates.
(1350) Lease and Rentals $480.00
* Based on 1998 rent charge for NSP building for parking 2 TRAC $480.00
vehicles November 1, 199- October 31, 1999
(1360) Other Operations Charges
* Towing Charge 2 @ $45.00
* As per 1999 4gers Union Contract- Clothing Allowance
$235.00 @ 5 employees = $1175.00
FCC licenses for radios within buses $45 @ 4
Misc. - based on actual 1998 expenses
$1,555.00
$100.00
$1,175.00
*
$180.00
$100.00
*
(1300) TOTAL-OPERATION CHARGES
$15,270.00
INSURANCE CHARGES
(1410) Public Liability and Property Damage on vehicles
* 1998 figure- not anticipated to increase significantly
$8,000.00
$8000.00
(1420) Public Liability and Property Damage-Other than vehicles
* 1998 figure- not anticipated to increase significantly
$10,000.00
$10,000.00
(1400) TOTAL -INSURANCE
$18,000.00
TAXES AND FEES
(1510)
License fees- Due in Even Numbered years
$00.00
(1540) Other Taxes and Fees
* Sales Tax= $24690.00 @ .065= $1604.85
$1,610.00
(1500) TOTAL- TAXES AND FEES
$1,610.00
(1600) TOTAL-OPERATING EXPENSES $221,100
$221,105.00
CAPITAL EXPENSES
1710 Vehicle $48,000?
TRAC will be ordering two vehicles to replace the existing 89 Hawk and 90 Ford
Star with $85,000 from MetCouncil. Provided funding is allocated, TRAC intends
on purchasing a new 15-passenger bus in 1999. This vehicle will be replacing an
existing vehicle that is almost $64,809 miles as of August 01, 1998. It not
anticipated MNDot would be responsible for funding any of the three bus
purchases.
Year 2000 purchase $52,000?
15-16 passenger bus to replace 1992 GMC, GMC has 46,771 miles as of July
1998.
1730 Communication Equipment
Year 2000 Purchase $3,416.00
New radio system for drivers/schedulers for use in transit vehicles ad base system
for City Hall location as Current system model is obsolete. Current radio system is
1978 Motorola Radio, which is no longer made. The Motorola MAX TRAC 100
mobile radio replaces this model and would cost approximately $3,416.00. To be
budgeted in 2000.
1700
Total Capital Expenses for 1999
MnDot Responsibility
Appr. $48,000
0.00
1999 OPERATING REVENUE
FA,RES
(20 10) Passenger Fares. Based upon 2,300 paying riders per month x 12 months
- 420 Children (free rides) = 27,180 x $1.50 per one way ride-) $40,770
(2000) TOTAL SYSTEM REVENUES $40.770
1999 FUNDING SOURCES
(2110) Federal Non-Urbanized Area Formula Program Funds
Total Operating Costs ($22],105- 40,7700 = ]80335
180,335 x.25 = 45083.75
$45,083
Local Share
$11,390
Total Operating Expenses minus Federal Grant=
Old formula= 221105 -41,400= 179705 x 60%= 107823
1999 allocation= 123,862.00
$]23,862
Total Funding Sources
$221.105
LOCAL SHARE WORKSHEET
Operating Revenue (Line 2000)
Total
$45 083
Local Appropriations (City Share)
Total
$11,390
Contributions
$
Local Share"
Total
$123 862
"
The Local Share was derived from a performance based funding calculation distributed by
the Metropolitan Council.
1999 OPERATING STATISTICS
PASSENGERS
(2500) Total Number of Passenger Boardings
27,600
(2510) Disabled
5,270
(2511) Elderly
8,195
(2512) Adult
10,970
(2513) Youth
2,745
(2514) Children (Free)
420
(2515) Dial A Ride 27,600
The City offers subscriptions service, as requested by subscribers and Dial A Ride
Service. No fixed route service is offered.
HOURS
(2530) Total Vehicle Revenue Hours: 24 hours per day x 5 days x 50 weeks 6,000
TOT AL VEHICLE HOURS 6,000
MILES
Total Vehicle Miles
70,000
VI-6
MEMO
To:
From:
Subject:
Date:
Honorable Mayor and City council members~ ~ ,:)
Lori A. Webster, Finance Director ~~
City Financial Audit and Fire Relief Audit
August 13, 1998
Earlier this summer, the Finance committee discussed a policy regarding the City audit. This
policy was later adopted by the City Council. The policy limits the number of consecutive years
an audit firm may provide audit services to the City. The city policy will allow for a contract for a
three year period with an option to renew for one additional three year period. After this period,
the City must request proposals for audit services.
The firm Malloy, Montagure,Kamowski, Radosevich & Co., PA has been with the City for at
least six years conducting both the City and Fire Relief audits, and for this reason staff is
requesting authorization to request proposals for audit services. The request will be for a three
year period beginning with the 1998 audit of the City Financial records and also the Hastings' Fire
Relief Association.
If you should have any questions regarding this information, please feel free to contact me.
Request for council action:
Authorize request for proposals for audit services.
VI-7
MEMO
To:
From:
Subject:
Date:
Honorable Mayor and City council~ mmbers
Lori A. Webster, Finance Director
1998 Budget Adjustment
August 13, 1998
In July of this year, the City received State funds from the Emergency Medical Service Board as
reimbursements for ambulance training that was conducted in December 1996 and March of
1997. These funds were not included in the 1998 budget and therefore staff is requesting to
adjust the 1998 budget as follows:
Increase:
213-5349-000 (State Aid Revenue) $3,375.00
Increase
213-6230-106 (Ambulance On Call Pay)
$ 3,375.00
This adjustment increases both the revenues and the expenditures by the amount that the City
received from the State.
If you should have any questions regarding this information, please feel free to contact me.
Request for council action:
Approve the adjustment to the 1998 budget as per above.
07-21-98 HASTINGS AMBULANCE SERVICE
-- ---------------- - -- - - -- ----~- -- ----------------------- - ----- - -------- -- --- - - ---- ---- -- ------------------------------- ----- - ----------- ---------
TRANS NUMBER
AGENCY & PHONE NUMBER
VENDOR INVOICE
AMOUNT
. - - --------- ------------ --..-- - ----------------------- - ----- --- ----- - - - - -.. -- - -- -- --- --- - - --- -- ------------------ ------...- ----------------------- -- --,
. .
H7S 00000001245
H7S 00000001246
H7S 00000001247
! EMERG MED SERV BOARD 612 627 5440 . AMBULANCE TRAINING 03/04/97
'EMERG MED SERV BOARD 612 627 5440:AMBULANCE TRAINING 03/04/97
,EMERG MED SERV BOARD 612 627 5440 ,AMBULANCE TRAINING 12/30/96
450.001
2,475.00;
450.00;
f/4'ifC/
;v :3- 5' 3 1f7-0(j)
. - - ----------------- --- --- - --- ------------------------------ ----------- - - - - - -- - ----- - - - - -----------------------------+---------------------------
DATE
07-21-98
NUMBER VENDOR NAME
49693651 HASTINGS AMBULANCE SERVICE
HASTINGS CITY OF
NET,
3,375.00
't
REMOVE CHECK ALONG THIS PERFORATION
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DEPARTMENT OF FINANCE
STATE OF MINNESOTA
400 CENTENNIAL BLDG. 658 CEDAR ST.
ST. PAUL, MINNESOTA 55155
612-296-1706
49693651 -
=
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DATE
07-21-98
NUMBER
49693651
NET AMOUNT
HASTINGS AMBULANCE SERVICE
HASTINGS CITY OF
$ ******3,375.00
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HASTINGS
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VI-8
MEMO
Date:
August 12, 1998
To:
May?r ~ CitY~UnCil
~Ji;?o/(7 f:!-nu.J
MartYjNlcN a am
From:
Subject:
NSP Lines - Outdoor Pool
Presently at the outdoor pool site between 10th St. & Highway 55, along the east side of Maple
Street, there are NSP poles carrying primary and secondary lines. Attached with these lines is
also a television cable line. The poles and lines would have a visual impact and a possible safety
concern with the construction of the new bath house for the new pool.
Staff met with Pat Cline from Northern States Power to discuss the concern of the power poles
and lines and its impact on the bath house. NSP has agreed to install 500 ft of 3 phase
underground cable, 4 new poles, 1 span of overhead service to a house on the west side of Maple
and one span of underground cable to a street light pole. The proposal includes the removal of
six poles, four spans of three phase overhead lines, one primary and two secondary overhead road
crossmgs.
Pat Wagner, representing the Cable Company has agreed to allow NSP to bury their cable line.
Staff Recommendation
AllowNSP and Media One Cable TV to make the above changes at a cost of$15,000. The
$15,000 would be paid for out of the $102,000 Pool Contingency fund.
jt
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DATE
CITY
TAX DISTRICT
SKETCH _OF
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FEEDER PHASE
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VI-9
August 12,1998
Building Department
City of Hastings
101 4th St E
Hastings MN 55033
Merlin,
"
Please accept my resignation as Building Inspector for the City of Hastings. 1 plan to leave my
job here on September 11,1998.
As you know, I have an opportunity to become the Building Official in the City of Vadnais
Heights, a chance for advancement in my career, but rnost importantly, an opportunity to better
provide for my family.
Although I'm eager to accept the challenges in this new position, there much regret in leaving
this City. You and the City of Hastings as a whole have treated me very well over the past 4
years. I won't forget the friendships I've made and the experiences I have had here as an
employee.
Best wishes to you and Allan !!
-1It2
Mick
VI-10
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VI-11
HASTINGS
POLICE DEPARTMENT
MEMO
TO:
MAYOR MIKE WERNER
CITY ADMINISTRATOR DAVE OSBERG
CITY COUNCIL MEMBERS
CHIEF NICK WASYLlK~
AUGUST 12, 1998
"COPS" GRANT
FROM:
DATE:
SUBJECT:
We are pleased to present to you confirmation of our final "COPS" grant. As you will notice
from the attached letter, the award is for an estimated $75,000.
These grants are to be used to give the city enough officers to promote the growth of
"community" policing. Since the start of these grants we have continued programs such as
D.A.R.E., and have increased our neighborhood programs from one neighborhood to
twelve. These positions have also increased our ability to keep up with our growing "calls
for service."
Please consider this as an excellent opportunity to increase service to the city.
NW
cs
Attachment (2)
U.S. Department of Justice
Office of Community Oriented Policing Services (COPS)
Office of the Director
Washington, D.C. 20530
August 2, 1998
Chief Michael McMenomy
Hastings Police Department
150 East 3rd Street
Hastings, MN 55033
RE: Grant for: Hastings Police Department
Dear Chief McMenomy:
It is with great pleasure that I write to inform you that your Department will
receive a COPS Universal Hiring Program grant award for 1 new, additional full-time
officer(s) and 0 part-time officer(s) at an estimated cost of $75,000.00. This is an
estimated amount offederal funds to be awarded to your jurisdiction for a three-year
period. The grant award start date is July 1, 1998, which means that you can be .
reimbursed for salaries and expenses of additional officer(s) hired after this date.
If you have not previously received a COPS Universal Hiring award, your
Universal Hiring Program budget information currently is being reviewed. Upon budget
approval, we will forward to you your Universal Hiring Program Award, budget
clearance memorandum, Grant Owner's Manual and Request for Payment form. The
memorandum will provide the actual award amount and will identify any disallowed
costs such as uniforms or overtime. Some departments also will receive COPS assistance
in developing community-policing strategies. If this condition applies, a special notice
pertaining to technical assistance will be enclosed. You must sign and return it to the
COPS Office along with your grant award. To_accept your grant, please sign the award
document and special condition, if applicable, and return it to the-COPS officewlthin45
clays.
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MN01903
Hastings Police Department
August 2, 1998
Page 2
If you have previously received a COPS FAST, AHEAD, or Universal Hiring
Program, this grant award will supplement your previous award. Upon budget approval
for the additional officers, you will receive a supplemental grant award which will
provide your actual award amount for this arlnouncement.
If you requested a waiver of the 25% local match, such requests are currently
under review. You will be notified whether a waiver has been grarlted at the time your
Universal Hiring Program Award and budget clearance memorandum are sent to you.
We are pleased that your Department has elected to participate in the Universal
Hiring Program and look forward to working with you in a productive partnership to
further your community policing efforts. Should you have any questions, please do not
hesitate to contact the COPS Office at 1-800-421-6770. Your grant advisor will be happy
to provide you with assistance.
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VIII-B-1
MEMORANDUM
TO: Mayor Werner and City Council
FROM: Matthew Weiland, Zoning Administrator
DATE: 8/12/98
SUBJECT: Setback Variance .117 Adams
David and Phyllis Dreis are requesting approval of a 5-foot variance to the required 10 foot setback
for pools from property lines. The applicant is proposing to add an above ground pool in their rear
yard and would like to place it five feet away from their rear property line. The applicant has
submitted a land use application an~ supplemental information showing existing conditions and
proposed conditions.
Background Information'
1. Current Zoning: R-2 Medium Density Residential
2. Setback Requirements: City Code requires a 10 foot setback from rear or side property lines
for pools .
3. Existing Conditions: The applicant currently has an open back yard.
4. Proposed Conditions: The applicant is proposing to add an above ground pool to the rear
yard. See attached drawing for site location. It would be located within 5 feet of the rear
property line which would be in violation of the City's required 10 ft setback for pools.
5. Adjacent Properties: The land use of the area surrounding the property is made up of
primarily single family homes that are zoned R-2 .
6. Variance Criteria:
A. That special conditions and circumstances exist which are peculiar to the land,
structure, or building involved and which are not applicable to other lands, structures, or
buildings in the same district.
B. The literal interpretation of the City Code would deprive the applicants of rights
commonly enjoyed by other properties in the same district under the terms of Chapter 10.
C. That the special conditions and circumstances do not result from actions of the applicant.
D. That granting the variance requested will not confer on the applicant any special
privilege that is denied by Chapter 10 to other lands, structures, or buildings in the
same district. NO non-conforming use of neighboring lands, structures, or buildings in
the same district, and no permitted or nonconforming use of lands, or
buildings in other districts shall be considered grounds for the issuance of a
variance.
The applicant has indicated that a variance is necessary due to several reasons. The main reason is
that the lot is narrow. They have also indicated that they have built a 6 ft privacy fence around the
pool site and that this will be an above ground pool. Staff will point out that this is not a zoning
rule, but rather a safety rule.
Planning Commission recommenced approval of this variance at their 8/10/98 meeting.
Action Requested:
A motion to recommend approval of a 5-foot front yard setback variance based on the fmdings that
the applicant has satisfied the variance criteria as follows:
A. That special conditions and circumstances exist which are peculiar to the land,
structure, or building involved and which are not applicable to other lands, structures, or
buildings in the same district.
B. The literal interpretation of the City Code would deprive the applicants of rights
commonly enjoyed by other properties in the same district under the terms of Chapter 10.
C. That the special conditions and circumstances do not result from actions of the applicant.
D. That granting the variance requested will not confer on the applicant any special
privilege that is denied by Chapter 10 to other lands, structures, or buildings in the
same district. NO non-conforming use of neighboring lands, structures, or buildings m
the same district, and no permitted or nonconforming use of lands, or
buildings in other districts shall be considered grounds for the issuance of a
variance.
cc: David Dreis
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CITY OF HASTINGS
Address of Property Involved:
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Legal Description of property Involved:
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Date Rec'd
Name
Do>>.d Ore..i 5
File No.
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section:
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Name:
Address:
Telephone:
Request:
Rezone:
special Use:
Compo Plan Amend:
Subdivision:
site Plan:
Vacation:
",~~/
variance:
;,.,.../
Other:
Description of Request
applicable.) :
cf:..:.t' vV /Vl cV~--uJ M
(include site plan,
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and/or plat if
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VIII-B-2
Memo
To:
From:
Date:
Subject:
Mayor Werner & City Council
Michael Wozniak, Community Development Director
August 12, 1998
Preliminary/Final Plat - Regina Memorial 3rd Addition
Regina Medical Center has requested approval of a plat to be called Regina Memorial 3rd
Addition. The purpose of this plat is to change the property boundary configuration of a portion
of the Regina land holdings. Included with this memo are copies of the preliminary and final
plat drawings.
Background Information:
This plat will involve no construction of new infrastructure. The preliminary and final plat
drawings meet submittal requirements and comply with zoning and subdivison ordinance
standards.
As illustrated on the final plat drawing the subdivision is merely causing part of Government Lot
7, Section 21 to be combined with Outlot A of the Regina Memorial 2nd Addition plat.
At its August 10, meeting the Planning Commission recommended approval of the Regina
Mernorial3rd Addition Preliminary and Final Plats.
Requested Action:
Approval of a Resolution approving the Regina Memorial 3rd Addition Preliminary Plat
and Final Plat.
HASTINGS CITY COUNCIL
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HASTINGS
APPROVING THE REGINA MEMORIAL 3RD ADDITION
PRELIMINARY PLAT & FINAL PLAT
WHEREAS, the Regina Medical Center requested approval of the Regina Memorial 3rd
Addition Preliminary Plat & Final Plat which proposed a subdivision of property to reconfigure
property boundaries of Regina Medical Center land holdings;
WHEREAS, the Hastings Planning Commission at its August 10, 1998, Regular
Meeting recommend approval of the Regina Memorial 3rd Addition Preliminary Plat & Final Plat
to the Hastings City Council
NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL AS
FOLLOWS:
The Regina Memorial3rd Addition Preliminary Plat & Final Plat on August 17,1998 is hereby
approved.
Michael D. Wemer,Mayor
ATTEST:
Joyce P. Hottinger
Administrative Assistant/City Clerk
VIII-B-3
Memo
To:
Mayor Werner and City Council
From:
Matthew Weiland, Zoning Administrator
Subject:
Site Plan - Medical Office Expansion ( Nininger Rd)
Date:
August 11th, 1998
CC:
Regina Medical Center
Regina Medical Group has submitted a concept site plan proposing an expansion of their existing
medical office. The applicant is currently requesting concept plan approval only. They will be
submitting a more detailed and technical site plan for final approval at later date closer to
construction. Included with this memo is a package of site plan drawings and a site location map.
Background Information:
1.
Comprehensive Plan Desi~nation: The property is currently guided P Public
Institution. A medical office is an appropriate use for this site..
,
2.
Zonin~: The site is currently zoned P Public Institution. A medical office is an
appropriate use for this site.
3.
Existing Conditions: The property is currently developed with the Regina Medical
Center Campus. The Campus includes a Hospital, a Nursing home, an Independent
Living Area, and other associated medical offices. The area where the office
expansion will occur includes part of the existing parldng lot and some vacant land.
4.
Proposed Conditions: The applicant is proposing to expand an existing medical
office by 15,000 sq ft. The project will also involve a new parking and
landscaping.
5.
Site Plan Issues: The applicant is currently only requesting concept plan approval
at this time. A complete site plan will be submitted for final approval at a later date
closer to construction.
Setbacks: Structure setbacks for structures in the P-l Public Institution District are
determined through the site plan review process.It is the opinion of staff that the
proposed setbacks represent a rational approach to for orderly development of the
site.
Planning Commission
Page 2
August 6th, 1998
Parking Setbacks: Off-street parking is required to be setback 10 feet from front
property lines and 5' from side or rear property lines. The parking area is laid out
well for this site. There is a large landscaped buffer between the parking lot and the
property boundaries.
Number of Parking Spaces: The development proposal is in compliance with
zoning ordinance requirements for number of parking spaces. They are constructing
more parking spaces than they will currently need. The extra parking capacity will
be used to fulfill future parking demands of future projects.
Grading/Stormwater: The applicant will provide more detailed grading and
storm water plans at the time of final site plan approval.
Access/Egress: The driveway width is appropriate for the site.
Landscaping/Screening: The applicant will be submitting a landscape plan at the
time of final site plan approval.
Sanitary & Water: The applicant will provide a more detailed utility plan at the time
of final site plan approval.
Lighting: The applicant will provide a more detailed lighting plan at the time of
final site plan approval.
Building Aesthetics: The applicant has included building elevations and floor plans
for the Assisted Living Complex. The architecture and building materials for both
buildings are attractive and functional for there proposed use.
Planning Commission recommended approval of this concept plan at their August 101\ 1998
meeting.
Requested Action:
Motion to recommend approval of the concept plan for the Regina Medical Office expansion
subject to the following conditions:
1.
Submission of a final site plan is required for final approval and will be based on
this plan
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VIII-B-4
Memo
To:
From:
Date:
Subject:
Mayor Werner & City Council
Michael Wozniak, Community Development Director
August 13, 1998
Site Plan - Residential Care Facility - 1306 Lincoln Lane - Ruth Homes, Inc.
Ruth Homes, Inc., is requesting site plan approval for an expansion its residential care facility
located at 1306 Lincoln Lane. Ruth Homes, Inc., a provide of health and domestic care services
for senior citizens operates out of a residential structure that was constructed as a duplex. The
current structure includes 3,952 square feet and Ruth Homes is proposing to add 5,446 square
feet which would result in a 9,398 square foot structure. Included with this memo are copies of
four sheets from the site and building plan submittal for the project. Also included is a site map
illustrating the general location of the subject property.
Backl!round Information:
Comprehensive Plan Classification: The subject property is classified U-ll (Urban Residential 3-
8 units per acre). The proposed residential care facility would be consistent with this plan
classification.
Zoning: The subject property is zoned R-3 PRD. Residential Care Facilities are listed as a
permitted use in the R-3 PRD District.
Plat Requirements: 1306 Lincoln Lane is located within the Pleasant Valley plat. A
development agreement for this subdivision limits development of the subject property includes
a stipulation that no building shall contain more than four separate residential units. The
applicant contends that they are expanding a duplex into a four-plex which would be permitted.
The floor plans indicate that the dwelling units will be connected to common areas.
Sizel Appearance of Facility: If expanded as proposed, the facility would include 20 bedrooms, 4
kitchens, 4 staff offices and 4 dining/living room areas. The subject property is 27,851 square
feet in size. Zoning ordinance density standards require 5,000 square feet per residential unit.
Assuming the residential care facility interpreted to be the equivalent of four residential units, it
would conform to density requirements for the R-3 zone district. An obvious question regarding
this proposed facility is the matter of neighborhood compatibility. The expanded structure
would remain residential in character. Elevation sketches of the proposed building facades have
been included with this memo. The design of the structure is consistent with surrounding
residential structures. There are numerous groupings of townhomes in the general vicinity of the
subject property which are similar in size and mass to the proposed structure. However, this
does not diminish the fact that it will be a large building.
Landscaping:
The site and existing structure are currently well landscaped. Some of the existing trees and
shrubs may needed to be moved or removed during construction of the addition. Staff
recommends that a condition of site plan approval should be to require that all existing plant
material be moved or replaced subject to approval of Community Development Division staff.
Utilities/Site Grading: The applicant has not proposed any changes to existing water and
sanitary sewer services. Engineering and Building Department staff have not yet evaluated the
plans to detennine if any changes are needed. A condition of site plan action should be make
approval subject to any utility modifications as may be detennined necessary by the Public
Works Director. The applicant has not submitted a grading plan for the addition. However, the
site and building plans suggest very little site grading will be necessary. It is recommended that
a condition of site plan approval be that the applicant provide site grading information as may
be deemed necessary by the Building Official prior to building pennit issuance.
Parking: The applicant is proposing to expand the existing driveway/parking area to provide a
total of 11 parking spaces. The zoning ordinance establish parking requirements based on the
number of residential care units. The applicant is contending that they are expanding the facility
to four units, however, the facility will include 20 bedrooms, plus staff. The operator has
suggested that most of the residents do not drive. Attached with this memo are copies of page 4
and page 34 of the Zoning Ordinance. Page 4 includes definitions for various type of residential
care facilities and page 34 notes parking requirements for said facilities. It is the opinion of
Community Development Division staff that the proposed parking would adequately serve the
needs of the facility and additional site area does exist to add more parking if needed.
Public Input: This item was considered by the Planning Commission at its August 10, meeting.
Although the Commission did not schedule a public hearing (not required for site plan review),
notice that the Ruth Homes Site Plan would be considered was mailed to surrounding property
owners within 350' of the site. A number of residents attended the meeting and asked numerous
questions. No objections to the expansion of Ruth Homes were expressed at the meeting.
The Planning Commission recommended approval of the Ruth Homes Expansion Site Plan as
listed on the following page.
Requested Action:
Approval of the site plan of Ruth Homes, Inc., to expand its facility situated at 1306 Lincoln
Lane from 3,952 sq. ft. to 9,398 sq. ft., subject to the following conditions:
1. That all existing plant materials impacted by the construction be moved or replaced
subject to approval of Community Development Division staff;
2. That approval shall be subject to any utility modifications as may be determined
necessary by the Public Works Director, prior to building permit issuance;
3. That the applicant provide site grading information as may be deerned necessary by the
Building Official prior to building permit issuance;
4. That pursuant to City Code Section 10.27, Subd. 3, before any occupancy permit shall be
issued, the applicant shall provide the city with a performance bond, cash escrow, letter
of credit or otherform of security, approved by the City, in the amount of 125% of the
estimated cost of any uncompleted improvement.
Jane Hausman, Ruth Homes, Inc.
TABLE 10.09-3
RESIDENTIAL:
Single FamilylDuplex
-;
Multi-family
Manufactured (Mobile) Home Park
Residential Care Facility - Semi-
Independent
Residential Care Facility ~ Dependent
Residential Senior Facility
TOURIST LODGING:
Hotels & Motels:
1. With no other facilities than
guest rooms:
2. With other facilities, including
restaurants, conference facilities
or meeting rooms:
Bed & Breakfast
COMMERCIAL:
General Retail
Professional/General Office
Banks/Credit Unions including stacking spaces
Self-Service Laundry
Bowling Alley
Theater
Furniture & Appliance Store
Restaurant, tavern or lounge:
Sit down full service:
a. without on-sale intoxicating liquor
or dance hail license: 1 per 60 sq. ft. or
b. with on-sale intoxicating
liquor or dance hall license:
Recreation-Participant/Spectator:
1. Indoor & Outdoor
REOUIRED # OF SPACES
2 per dwelling unit
2 per dwelling unit
2 per dwelling unit
1 per 2 units
1 per 3 units
1 per dwelling unit
REQUIRED # OF SPACES
1 per room + 1 per employee on the major shift
1 per room + 1 per each 4 persons of .
capacity in other facilities
See Section 10.13, Subd 2 (F)
REQUIRED # OF SPACES
I per 200 sq. ft.
1 per 300 sq. ft.
1 per 300 sq. ft.
I per 3 washing machines
5 per lane
1 per 6 seats based on design capacity
1 per 500 sq. ft.
1 per 3 seats
1 per 50 sq. ft. or 1 per 2 seats, except that in
cases that there is a bar area separate from the
'food service area, a dance area larger than 100
sq. ft., or other public areas, additional parking
may be required.
1 per 4 seats or 8' of bench length.
34
Public Safety Telecommunications Services: Licensed telecommunications systems used by local
governments and all other public and private entities eligible under Part 90 of the FCC rules for
public safety purposes including police, fire, emergency medical, highway maintenance, and forestry
conservation radio service.
-'
Residential Care Facility - Dependent: A residential facility licensed in accordance with Minnesota
Rules Chapter 4655.0100, Subpart 8 now in effect, or as may be amended in the future, and used to
provide full dependent care for aged or infirm persons who require nursing care and related services.
Residential Care Facilitv - Semi-independent: A state licensed residential facility for aged and/or
disabled persons within which provides only personal or custodial care.
Residential Senior Facility - independent: A residential facility in which at least one resident per
dwelling unit is 55 or older. The dwelling units must be self-contained and physically accessible to
aged persons.
Roof Line: That line in which an exterior wall surface of a building structure departs from a vertical
plane.
SeniorfDisabled Citizen Dwelling Unit: Is defined pursuant to Section 10.12, Subd. 3B(I).
Service Station: A retail station for servicing motor vehicles especially with gasoline, oil and other
accessones.
Shopping Center: A group of commercial retail establishments with multiple tenants that share
parking and have a visual appearance as a contiguous structure that mayor may not be planned,
constructed or managed as a total entity.
Sign;, Any letter work, symbo~ mode~ printed, projected or affixed device, poster, picture, reading.
matter, or other representation in the nature of an advertisement, announcement, direction or
informative device including structural and compound parts that is located outdoors and is larger
than one square foot in area.
Banners: Attention getting devices that resemble flags and are of a paper, cloth or plastic like
consistency.
Construction Sign: Any sign that displays information regarding the construction or development
of the site in which it is displayed.
Directional Sign: A sign that serves primarily to direct traffic to the location of a place, area or
activity.
Flag: A rectangular piece of fabric of distinctive design mounted on a pole used as a symbol (as a
nation), signaling device (nautical), or attention getting device (advertising).
Freestanding Sign: A sign that is self supporting and affixed to a frame structure not attached to a
building.
4
VUI.C.1
MEMORANDUM
TO:
Ma~Y. r d C~'.t Council
714 .1---
Marty N. ara
Pool Committee Fundraising/Recommendation for Amenities
FROM:
SUBJECT:
DATE:
August 13, 1998
The Swimming Pool Committee has been busy raising funds for additional amenities for the outdoor
pool at Roadside park. So far the Committee has raised $56.000.00.
The Pool Committee met on Wednesday, August 5, 1998 to prioritize their list of additional features
for the pool. The chainnan of the Pool Committee, Turney Hazlet, presented their proposal to the
Parks and Recreation Committee of the Council at a scheduled meeting on Wednesday August 12,
1998.
The Swimming Pool Committees recommendation is to add the additional features:
I) Drop Slide
2) Electrical Wiring and bases for the poles and fixtures
to light the pool. The poles and fixtures would be added
when funds become available
$32,870.00
$26,000.00
-------
--------
TOTAL
$58,870.00
The Pool Committees other priorities are:
Finish lighting pool
Landscaping
Pool furniture
Sand play area
Maintenance strip
The Park and Recreation Committee of the Council unanimously approved the Pool Committee
recommendation to add the Dropslide ($32,870.00) and the electrical work ($26,000.00) and to
forward to the Mayor and Council for approval.
The Pool Committee expects to raise an additional $15,000.00 for the Outdoor Pool.
tItj/VN ~ y~ ~ 0-- e
C..-I)
VIII-C-2
MEMORANDUM
TO:
FROM:
DATE:
SUBJECT:
Honorable Mayor and City Councilmembers
Dave Osberg, City Administrator
August 13, 1998
2nd Reading and Public Hearing-Ordinance Amending
City Charter Chapter V TAXATION AND FINANCE
RECOMMENDED CITY COUNCIL ACTION
It is recommended that the City Council take action approving the the second
reading of the attached Ordinance Amending City Charter Chapter V TAXATION AND
FINANCE after completion of the public hearing scheduled for Monday August 17,
1998.
BACKGROUND
Staff has attached two similar documents for review by the City Council. The first
document is a Resolution adopted by the Charter Commission at its meeting on July
23, 1998, making various changes in the City Charter Chapter V Taxation and
Finance. The second document is a the proposed ordinance for City Council
consideration that implements the proposed changes in Chapter V as recommended
by the Charter Commission. The Charter Commission is recommending that the
changes in the Charter be completed by Ordinance. All seven City Councilmembers
must vote in favor of the proposed Ordinance. The first reading was approved by the
City Council at the meeting on July 20, 1998.
Many of the changes in the Charter are housekeeping in nature, as they are changes
that reflect new State Law, eliminate references to the Budget Official and better
define the budget process. Staff has included the "strike out" version, so the City
Council is aware of the items that are proposed for deletion from the Ordinance.
Those sections with underlining, are proposed additions to the City Charter. The
changes are a culmination of suggestions from Finance Director Lori Webster, City
Attorney Shawn Moy,nihan and myself, and were approved by the entire Charter
Com#sion at its ing on July 23, 1998.
~~
David M. Osberg
City Administr 0
RESOLUTION
HASTINGS CHARTER COMMISSION
HASTINGS, MINNESOTA
July 23, 1998
Commissioner Connie Blasing, introduced the following Resolution and moved
its adoption:
WHEREAS, The Hastings Charter Commission has conducted an extensive
review of Chapter V Taxation and Finance of the City Charter; and
WHEREAS, The Hastings Charter Commission has determined that several
changes are needed in Chapter V Taxation and Finance to more accurately portray the
financial and budgetary process in the City of Hastings, so as to comply with all State
Laws; and
NOW, THEREFORE BE IT RESOLVED, BY THE HASTINGS CHARTER
COMMISSION THAT THE FOLLOWING CHANGES BE MADE TO THE
CITI CHARTER CHAPTER V TAXATION AND FINANCE:
SECTION 5.01. TAXATION. The City Council shall have full authority over
the financial affairs of the City, except as Iin-;ited or prohibited by the State
constitution, State La....;s or this Charter. This authority shall include the power to
assess, levy, and collect ta:xes on all subjects or objects of ta:xation, ~{cept as limited or
prohibited by the State Constitution, State Law or this Charter. and shall provide for
the collection of all revenues and other assets; the auditing and settlement of
accounts; and the safekeeping and disbursement of public moneys; and in the exercise
of sound discretion, shall make appropriations for the payment of all liabilities and
expenses.
SECTION 5.02. FISCAL YEAR. The fiscal year of the City shall be the
calendar year.
SECTION 5.03. BOARD OF EQUALIL^.TION. SYSTEM OF TAXATION.
All property taxes shall be assessed and collected in the manner provided by Law.
Subject to all Laws regarding taxation, the City Council shall have the full J)ower to
provide by Ordinance for a system of local taxation for general or special purposes.
SECTION 5.04 SUBMISSION OF BUDCET. On or before the date specified
by the City Council, the City f.dministrator, shall submit to the City Council a
budget for the folloyting fiscal year and an accompanying budget message. BOARD
OF EQUALIZATION. The City Council shall constitute a Board of Equalization
and shall meet as such in accordance with the provisions of Minnesota Statutes
274.01 as amended. The City Council may transfer the duties of Board of Review or
Equalization under Minnesota Statutes Chapter 274 to the Dakota and Washington
County Boards of Equalization.
SECTION 5.05. BUDCET MESSACE. Thc Budget Official shall explain the
budget in detail as follows:
(..^.) In fiscal terms, particularly noting financial policies, expenditures,
revenues, and debt position.
(B) In terms of its relationship to work programs and to current capital
impro'v'ement programs.
(C) In relationship to prior years, particularly a" related to major changes
and important features. The rea"ons for such changes shall be clearly
delineated.
PREPARATION OF THE ANNUAL BUDGET. Annually,
the City Administrator shall submit to the City Council a budget for the following
fiscal year. The City Administrator shall prepare the estimates for the annual budget
in accordance with generally accetJted accounting procedures for municipal
governments. The budget shall provide a complete financial plan of all City funds
and activities for the ensuing fiscal year. Except as required by Law or the City
Charter, the budget shall be in such form as the City Administrator deems
appropriate, or as the City Council may require. In organizing the budget, the City
Administrator shall utilize the most feasible combination of expenditure classification
by fund, organization unit, program, purpose or activity and object. It shall begin
with a clear summary of its contents, showing in detail the estimated income,
indicating the proposed property tax levy, and all proposed expenditures including
debt service for the ensuing fiscal year. The budget shall be so arranged to show
comparative figures for actual and estimate income and expenditures of the current
fiscal year and actual income and expenditures of the preceding fiscal year. It shall
indicate in separate sections:
(A) Proposed expenditures for current operations during the ensuing fiscal
year, detailed by offices, departments and agencies in terms of the
respective work prograrns, and the method of financing such
expenditures.
(B) Proposed capital expenditures during the ensuing fiscal year, detailed
by offices, departments and agencies when practicable, and the proposed
method of financing each such capital e..xpenditures.
(C) Anticipated net surplus or deficit for the following fiscal year of
each utility or other income producing property owned or operated
by the City and the proposed method of its disposition; subsidiary
budget for each utility and property giving detailed income and
expenditure information shall be attached as appendices to the budget.
The total of proposed expenditures shall not exceed the total of
estimated income, which may include current fund balances.
SECfION 5.06. PASSAGE OF BUDGET. Not later than the first regular
scheduled City Council meeting in September, the City Council shall establish dates
for public hearings for the budget. The public hearings shall be conducted to give
interested citizens a reasonable opportunity to be heard. The City Administrator
shall explain the various items thereof as deemed necessary by the City Council. The
annual budget agreed upon shall set forth in detail the financial plan of the City for
the ensuing fiscal year, and shall be approved by a majority vote of the entire City
Council, by Resolution. The sums appropriated shall not exceed the funds available
for each fund. The City Council shall also adopt a separate Resolution levying the
taxes, it considers necessary within statutory limits for the ensuing year.The tax
Resolution shall be certified to the Counties of Dakota and Washington.
SECTION 5.07. CAPITAL PROGRAM. Submission to Council. The Budget
Official shall prepare and submit to the City Council a five )'ear capital program at
least three (3) months prior to the final date for submission of the budget. The
capital program shall include: The City Administrator shall prepare and submit to
the City Council a five year capital program at the same time the annual budget is
submitted to the City Council. The capital program shall include the following:
(A) A clear summary of its contents.
(B) A list of all capital improvements which are proposed to be undertaken
during the five fiscal years next ensuing, with the appropriate
supporting information as to the necessity for such improvements.
(C) Cost estimates. Methods of financing and recommended time schedule
for each such improvement; and
(D) The estimated annual cost of operating and maintaining the facilities
to be constructed or acquired.
The capital program may be revised and extended each year with regard to capital
improvements still pending or in process of construction or acquisition. The City
Council, by Resolution, shall adopt the Capital Program at the same time it approves
the budget for the next fiscal year.
SECTION 5.08 COUNCIL /.CTION ON BUDCET The City Council may
adopt the budget v.rith or v.rithout amendmcnt. In amending thc budget it mB:)" add or
increase programs or amounts, and may delete or decrcasc any programs or amounts,
except expenditures required by 1&-;, or for debt service or for estimated cash deficit,
pro'''ided that no amendment to the budget shall increase the authorized expenditures
to an amount greater than the total of estimated income. The City Council by a
majority '"ote of all its members, shall adopt the budget and certify the property tax
levy for the follo'lAng fiscal year to the County by the date rcquired by lav;. If it fails
to adopt the budgct by this day, thc amount appropriated for the currcnt opcration
for the current fiscal year shall be deemed adopted for the ensuing fiscal year on a
month to month basis, wi.th all items in it prorated accordingly, until such time as the
City Council adopts the budget for the ensuing )'ear. The adoption of the budget
shall constitute appropriation of the amounts specified therein, as expenditures from
the funds indicated, and shall constitute a Ie-,; of the property tax therein proposed.
ENFORCEMENT OF THE BUDGET. It shall be the duty of the City
Administrator to enforce the provisions of the budget. The City Administrator shall
approve orders upon the City Treasury for expenditures in which an appropriation
has been included in the budget, and for which there is sufficient unexpended balance
in the appropriated fund, after deduction of the total past expenditures and the sum
of all outstanding orders against such fund. No officer or employee of the City shall
place any order or make any purchase except for a purpose and to the amount
authorized in the budget.
SECTION 5.09. COUNCIL .ACTION ON C^..PITAL PROCR1\M..
AMENDMENTS TO THE BUDGET. The City Council, by resolution, shall adopt
thc Capital Program y;i.th or viithout amendment, at the same time the Council
approves thc budget fDr thc next fiscal year. The City Council may adopt the budget
with amendments. In amending the budget, the City Council may add or increase
the budget with amendments. In amending the budget, the City Council may add or
increase programs, or amounts, and may delete or decrease any programs or amounts,
except expenditures required by Law or for debt service or for estimated cash deficits,
provided that no amendments to the budget shall increase the authorized
expenditures to an amount greater than the total of estimated income.
After adoption of the budget, the City Council, may at any time, by Resolution
approved by a maiority of the entire City Council, amend the budget as follows:
(A) Supplemental Appropriations. If during the fiscal year, the Budget
Official the City Administrator determines that there are available
for appropriation, revenues in excess of those estimated in the budget
the City Council by Resolution may make supplemental appropriations
for the year, up to the amount of such excess.
(B) Reduction of appropriations. If at any time during the fiscal year
it appears that the revenues available will be insufficient to meet the
amounts appropriated, the Budget Official City Administrator shall
report to the City Council indicating the estimated amount of the
deficit, any remedial action taken, and recommendations as to any other
steps to be taken. The City Council shall then take such further action
as it deems necessary to prevent or minimized any deficit, and for that
purpose it may by Resolution reduce appropriations.
(C) Transfer of appropriations. At any time during the fiscal year, the
Budget Official City Administrator may transfer part or all of any
unencumbered appropriation amounts among programs within a
department, office, or agency. The City Council may, by Resolution,
transfer part or all of any unencumbered appropriations balance from
one department, office or agency to another.
(D) Limitation. No appropriation for debt service may be reduced or
transferred, and no appropriation may be reduced below any amount
required by law to be appropriated or by more than the amount of
the unencumbered balance thereof.
SECTION 5.10. PUBLIC RECORDS. Copies of the budget and the capital
program adopted shall be public records and shall be made available to the public.at:
the office of the City Clerk.
SECTION 5.11. CERTIFICATION OF TAX LEVY. After adoption of the
budget, the City Council shall by Resolution determine the amount to be provided by
an ad valorem tax on all taxable property of the City. In addition to the amount
required to be provided, the City Council may include not more than five percent
thereof for tax delinquencies. The Resolution shall be certified to the County .Auditor
Dakota County and Washington County as required by the Laws of the State of
Minnesota.
SECTION 5.12. FUNDS. The City shall maintain such funds as are required
by State Statute, or by Resolution or Ordinance of the City Council.
SECTION 5.13. LAPSE OF APPROPRIATIONS. Every appropriation, except
an appropriation for a capital expenditure, shall lapse at the close of the fiscal year, to
the extent that it has not be expended or encumbered. An appropriation for capital
expenditure shall continue to be in force until the purpose for which it was made has
been accomplished or abandoned. The purpose of any such appropriation shall be
deemed abandoned if the funds or apportionment are not disbursed during the
planned capitalization period.
SECTION 5.14. DISBURSEMENT OF FUNDS. Disbursement shall be made
pursuant to procedures prescribed by City Ordinance. No payment shall be made or
obligation incurred against any allotment or appropriation except in accordance with
appropriations duly made and unless the Budget Official City Administrator first
certifies that there is a sufficient amount of unencumbered balance in such allotment
or appropriation and that sufficient funds therefrom are, or ,IViIl be available to cover
the claim or meet the obligation when it becomes due and payable. Any
authorization of payment or incurring of obligation in violation of the provisions of
this Charter shall be void and any payment so made illegal; such action shall be cause
for removal of any officer who knowingly authorized or made such payment, or
incurred such obligation and, and he or she will also be liable to the City for any
amount so paid. However, except where prohibited by Law, nothing in this Charter
shall be construed to prevent the making or authorizing of payments or making of
contracts for capital improvements to be financed wholly or partly for the issuance of
bonds or by grants or gifts or to prevent the making of any contract or providing for
payments beyond the end of the fiscal year, provided such action is made or approved
by Resolution.
SECTION 5.15 ACCOUNTS AND REPORTS. =Ffle--Budget Official shall be
the chief accounting officer of the City and e'/Cry branch thereof. He or she shall
submit a quarterly statement to the City Council sRo'Ning the status of all funds,
sums spent or chargeable against each of the annual budget allO'.vances and the
balances left thercin and such other information relative to the finances of the City as
the City Council ma:y require on March 1 of each year. The Budget Official shall
submit a similar rcport to thc City Council for the entire preceding year. The
accounts of the City shall be maintained in accordance with generally accepted
governmental accounting standards and procedures. The City Administrator shall
submit reports necessary to keep the City Council fully informed of the financial
condition of the City. Once each year by the 30th day of June, the City
Administrator shall submit a complete financial report to the City Council for the
preceding year. A summary of the report shall be published in the official newspaper.
SECTION 5.16. BORROWING. The City may borrow money for such
purposes, in such manner, and to such extent as permitted by the Laws of the State of
Minnesota. Whenever said laws require prior approval of the electors for any
borrowing by the City, such approval shall not be required, provided the City Council
adopts a Resolution by a vote of at least three-fourths (3,-'4) of all its members
determing to undertake such borrowing and unless within ten (10) days after the
second publication of such Resolution, which must be published twice, a week apart,
in the official newspaper of the City, a petition signed by the voters of the City
equaling not less than 5 percent of the number voting in the last general election held
in the City, shall be filed with the City Clerk requesting an election.
BE IT FURTHER RESOLVED, that the Hastings Charter Commission
recommends that the Hastings City Council adopts this proposed Charter
Amendment by Ordinance, in the manner allowed by Minnesota Statute 410.12,
Subdivision 7.
Commissioner Bolewsorthseconded the foregoing Resolution and upon being
put to a vote the Resolution was adopted by the Charter Commission members
present at the meeting.
WHEREUPON, the Chair declared this Resolution to be duly passed this 23rd
Day of July, 1998.
Chair
City Administrator
ORDINANCE NO.
-Second Series
AN ORDINANCE OF THE CITY OF HASTINGS AMENDING CITY
CHARTER CHAPTER V TAXATION AND FINANCE.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF HASTINGS
THAT THE FOLLOWING CHANGES, CORRECTIONS, DELETIONS AND
ADDITIONS ARE HEREBY MADE TO THE CITY CHARTER CHAPTER V
TAXATION AND FINANCE
SECTION 5.01. TAXATION. The City Council shall have full authority over
the financial affairs of the City, except as limited or prohibited by the State
constitution, State Lfr"l"s or this Charter. This authority shall include the power to
assess, le''''-), and collect taxes on all subjects or objects of taxation, e{cept as limited or
prohibited by the State Constitution, State Law or this Charter. and shall provide for
the collection of all revenues and other assets; the auditing and settlement of
accounts; and the safekeeping and disbursement of public moneys; and in the exercise
of sound discretion, shall make appropriations for the payment of all liabilities and
expenses.
SECTION 5.02. FISCAL YEAR. The fiscal year of the City shall be the
calendar year.
SECTION 5.03. BO:\RD OF EQU:\LIL^.TION. SYSTEM OF TAXATION.
All property taxes shall be assessed and collected in the manner provided by Law.
Subject to all Laws regarding taxation, the City Council shall have the full power to
provide by Ordinance for a system of local taxation for general or special purposes.
SECTION 5.04 SUBMISSION OF BUDCET. On or before the date specified
by the City Council, the City:\dministrator, shall submit to the City Council a
budget for the follmving fiscal year and an accompanying budget message. BOARD
OF EQUALIZATION. The City Council shall constitute a Board of Equalization
and shall meet as such in accordance with the provisions of Minnesota Statutes
274.01 as amended. The City Council may transfer the duties of Board of Review or
Equalization under Minnesota Statutes Chapter 274 to the Dakota and Washington
County Boards of Equalization.
SECTION 5.05. BUDCET MESS.^.CE. The Budget Official shall explain the
budget in detail as follo-.,;s:
(1\) In fiscal terms, particularly noting financial policies, expenditures,
revenues, and debt position.
(B) In terms of its relationship to v/Ork programs and to current capital
improvement programs.
(C) In relationship to prior years, particularly as related to major changes
and important features. The reasons for such dumge3 shall be clearly
delineated.
PREPARATION OF THE ANNUAL BUDGET. Annually,
the City Administrator shall submit to the City Council a budget for the following
fiscal year. The City Adrninistrator shall prepare the estimates for the annual budget
in accordance with generally accepted accounting procedures for municipal
governments. The budget shall provide a complete financial plan of all City funds
and activities for the ensuing fiscal year. Except as required by Law or the City
Charter, the budget shall be in such form as the City Administrator deems
appropriate, or as the City Council may require. In organizing the budget, the City
Administrator shall utilize the most feasible combination of expenditure classification
by fund, organization unit, program, purpose or activity and object. It shall begin
with a clear summary of its contents, showing in detail the estimated income,
indicating the proposed property tax levy, and all proposed expenditures including
debt service for the ensuing fiscal year. The budget shall be so arranged to show
comparative figures for actual and estimate income and expenditures of the current
fiscal year and actual income and expenditures of the preceding fiscal year. It shall
indicate in separate sections:
(A) Proposed expenditures for current operations during the ensuing fiscal
year, detailed by offices, departments and agencies in terms of the
respective work programs, and the method of financing such
expenditures.
(B) Proposed capital expenditures during the ensuing fiscal year, detailed
by offices, departments and agencies when practicable, and the proposed
method of financing each such capital expenditures.
(C) Anticipated net surplus or deficit for the following fiscal year of
each utility or other income producing property owned or operated
by the City and the proposed method of its disposition; subsidiary
budget for each utility and property giving detailed income and
expenditure information shall be attached as appendices to the budget.
The total of proposed expenditures shall not exceed the total of
estimated income, which may include current fund balances.
SECTION 5.06. PASSAGE OF BUDGET. Not later than the first regular
scheduled City Council meeting in September, the City Council shall establish dates
for public hearings for the budget. The public hearings shall be conducted to give
interested citizens a reasonable opportunity to be heard. The City Administrator
shall explain the various items thereof as deemed necessary by the City Council. The
annual budget agreed upon shall set forth in detail the financial plan of the City for
the ensuing fiscal year, and shall be approved by a majority vote of the entire City
Council, by Resolution. The sums appropriated shall not exceed the funds available
for each fund. The City Council shall also adopt a separate Resolution levying the
taxes, it considers necessary within statutory limits for the ensuing year.The tax
Resolution shall be certified to the Counties of Dakota and W'ashington.
SECTION 5.07. CAPITAL PROGRAM. Submission to Council. The Budget
Official shall prepare and submit to the City Council a fi',e year capital program at
least three (3) months prior to the final date for submission of the budget. The
capital progr8:ffi shall include. The City Administrator shall prepare and submit to
the City Council a five year capital program at the same time the annual budget is
submitted to the City Council. The capital program shall include the following:
(A) A clear summary of its contents.
(B) A list of all capital improvements which are proposed to be undertaken
during the five fiscal years next ensuing, with the appropriate
supporting information as to the necessity for such improvements.
(C) Cost estimates. Methods of financing and recommended time schedule
for each such improvement; and
(D) The estimated annual cost of operating and maintaining the facilities
to be constructed or acquired.
The capital program may be revised and extended each year with regard to capital
improvements still pending or in process of construction or acquisition. The City
Council, by Resolution, shall adopt the Capital Program at the same time it approves
the budget for the next fiscal year.
SECTION 5.08 COUNCIL ACTION ON BUDCET The City Council may
adopt the budget 'lAth or v.4thout amendment. In amending the budget it may add or
increase programs or amounts, and may delete or decrease any programs or amounts,
except expenditurcs required by la'll or for debt service or for estimated cash deficit,
provided that no amendment to the budget shall increase the authorized expenditures
to an amount greater thlffi the total of estimated income. The City Council by a
majority vote of all its members, shall adopt the budget and certify the property tax
levy for the follo'lAng fiscal year to the County by the date required by Ifr"N. If it fails
to adopt the budget by this day, the amount appropriated for the current operation
for the current fiscal year shall be deemed adopted for the ensuing fiscal year on a
month to month basis, 'lAth all items in it prorated accordingly, until such time as the
City Council adopts the budget for the ensuing year. The adoption of the budget
shall constitute appropriation of the amounts specified therein, as expenditures from
the funds indicated, and shall constitute a levy of the property ta:x therein proposed.
ENFORCEMENT OF THE BUDGET. It shall be the duty of the City
Administrator to enforce the provisions of the budget. The City Administrator shall
approve orders upon the City Treasury for expenditures in which an appropriation
has been included in the budget, and for which there is sufficient unexpended balance
in the appropriated fund, after deduction of the total past expenditures and the sum
of all outstanding orders against such fund. No officer or employee of the City shall
place any order or make any purchase except for a purpose and to the amount
authorized in the budget.
SECTION 5.09. COillJCIL f.CTION ON C^J>ITAL PROCRJ\.M.
AMENDMENTS TO THE BUDGET. The City Council, by resolution, shall adopt
the Capital Program 'lAth or vlithout amendment, at the same time the Council
appro'les the budget for the next fiscal year. The City Council may adopt the budget
with amendments. In amending the budget, the City Council may add or increase
the budget with amendments. In amending the budget, the City Council may add or
increase programs, or amounts, and may delete or decrease any programs or amounts,
except expenditures required by Law or for debt service or for estimated cash deficits,
provided that no amendments to the budget shall increase the authorized
expenditures to an amount greater than the total of estimated income.
After adoption of the budget, the City Council, may at any time, by Resolution
approved by a maiority of the entire City Council, amend the budget as follows:
(A) Supplemental Appropriations. If during the fiscal year, the Budget
Official the City Administrator determines that there are available
for appropriation, revenues in excess of those estimated in the budget
the City Council by Resolution rnay make supplemental appropriations
for the year, up to the amount of such excess.
(B) Reduction of appropriations. If at any time during the fiscal year
it appears that the revenues available will be insufficient to meet the
amounts appropriated, the Budget Official City- Administrator shall
report to the City Council indicating the estimated amount of the
deficit, any remedial action taken, and recommendations as to any other
steps to be taken. The City Council shall then take such further action
as it deems necessary to prevent or minimized any deficit, and for that
purpose it may by Resolution reduce appropriations.
(C) Transfer of appropriations. At any time during the fiscal year, the
Budget Official City Administrator may transfer part or all of any
unencumbered appropriation amounts among programs within a
department, office, or agency. The City Council may, by Resolution,
transfer part or all of any unencumbered appropriations balance from
one department, office or agency to another.
(D) Limitation. No appropriation for debt service may be reduced or
transferred, and no appropriation may be reduced below any amount
required by law to be appropriated or by more than the amount of
the unencumbered balance thereof.
SECTION 5.10. PUBLIC RECORDS. Copies of the budget and the capital
. program adopted shall be public records and shall be made available to the public.ffi
the office of the City Clerk.
SECTION 5.11. CERTIFICATION OF TAX LEVY. After adoption of the
budget, the City Council shall by Resolution determine the amount to be provided by
an ad valorem tax on all taxable property of the City. In addition to the amount
rcquired to be pro',ided, the City Council may include not more than five percent
thcreof for tax delinquencies. The Resolution shall be certified to the County Auditor
Dakota County and Washington County as required by the Laws of the State of
Minnesota.
SECTION 5.12. FUNDS. The City shall maintain such funds as are required
by State Statute, or by Resolution or Ordinance of the City Council.
SECTION 5.13. LAPSE OF APPROPRIATIONS. Every appropriation, except
an appropriation for a capital expenditure, shall lapse at the close of the fiscal year, to
the extent that it has not be expended or encumbered. An appropriation for capital
expenditure shall continue to be in force until the purpose for which it was made has
been accomplished or abandoned. The purpose of any such appropriation shall be
deemed abandoned if the funds or apportionment are not disbursed during the
planned capitalization period.
SECTION 5.14. DISBURSEMENT OF FUNDS. Disbursement shall be made
pursuant to procedures prescribed by City Ordinance. No payment shall be made or
obligation incurred against any allotment or appropriation except in accordance with
appropriations duly made and unless the Budget Official City Administrator first
certifies that there is a sufficient amount of unencumbered balance in such allotment
or appropriation and that sufficient funds therefrom are, or will be available to cover
the claim or meet the obligation when it becomes due and payable. Any
authorization of payment or incurring of obligation in violation of the provisions of
this Charter shall be void and any payment so made illegal; such action shall be cause
for removal of any officer who knowingly authorized or made such payment, or
incurred such obligation and, and he or she will also be liable to the City for any
amount so paid. However, except where prohibited by Law, nothing in this Charter
shall be construed to prevent the making or authorizing of payments or making of
contracts for capital improvements to be financed wholly or partly for the issuance of
bonds or by grants or gifts or to prevent the making of any contract or providing for
payments beyond the end of the fiscal year, provided such action is made or approved
by Resolution.
SECTION 5.15 ACCOUNTS AND REPORTS. The Budget Official shall be
the chief accounting officer of the City and e'J'ery branch thereof. He or she shall
submit a quarterly statement to the City Council shovAng the status of all funds,
sums spent or chargeable against each of the annual budget allov,'B.nccs and the
balances left therein and such other information relative to the finances of the City as
the City Council may require on March I of each year. The Budget Official shall
submit a similar report to the City Council for the entire preceding year. The
accounts of the City shall be maintained in accordance with generally accepted
governmental accounting standards and procedures. The City Administrator shall
submit reports necessary to keep the City Council fully informed of the financial
condition of the City. Once each year by the 30th day of June, the City
Administrator shall submit a complete financial report to the City Council for the
preceding year. A summary of the report shall be published in the official newspaper.
SECTION 5.16. BORROWING. The City may borrow money for such
purposes, in such manner, and to such extent as permitted by the Laws of the State of
Minnesota. Whenever said laws require prior approval of the electors for any
borrowing by the City, such approval shall not be required, provided the City Council
adopts a Resolution by a vote of at least three.fourths (%) of all its members
determing to undertake such borrowing and unless within ten (10) days after the
second publication of such Resolution, which must be published twice, a week apart,
in the official newspaper of the City, a petition signed by the voters of the City
equaling not less than 5 percent of the number voting in the last general election held
in the City, shall be filed with the City Clerk requesting an election.
THIS ORDINANCE AND CHARTER AMENDMENT SHALL BECOME
EFFECTIVE 90 DAYS AFTER ITS PASSAGE AND PUBLICATION.
Adopted by the City Council of the City of Hastings this
day of , 1998
Michael D. Werner
Mayor
ATTEST:
Joyce P. Hottinger, City Clerk
VIII-C-3
MEMO
Date:
Honorable Mayor and City council members)
Lori A. Webster, Finance Director _,~
Resolution regarding Issuance of Tax Exempt Revenue Bonds on behalf of Regina
Medical Complex
August 13, 1998
To:
From:
Subject:
As the City moves ahead with the planned issuance of the Tax Exempt Revenue Bonds on behalf
of Regina Medical Complex, staff has been working on a policy (resolution) for this issuance
In various stages, this policy/resolution has/will be reviewed by City Attorney, Shawn Moynihan,
City Administrator, Dave Osberg, HRA Director, John Grossman and the City's Financial
Advisor, Ron Langness.
This resolution is to primarily address the conditions and fees to be charged for this issuance. The
finance committee discussed these items at an earlier meeting on July 22, 1998 and while no
action was asked to be taken, there seem to be a consensus of the overall content.
In the Resolution, the City will require a .25% (of the amount financed) fee and amount equal to
the present value of the interest differential of the City's bonds - due to the non- bank
qualification from Regina. Regina will also be required to pay any costs for attorney review (by
the City Attorney and/or the City's bond Counsel- Briggs and Morgan) and also any costs
incurred from our Financial Advisors ( Springsted, Inc) for the calculations of the present value of
the interest differentia\. It is intended to use the .25% fee to defray staff administrative costs and
other costs such as the public hearing notice published in our local paper.
In surveying other City's and the Dakota HRA, we found that the basic fee varies from a one time
percentage of .25% to a full 1.00%. Dakota HRA charges annually a .125% fee on the
outstanding balance. None of the Cities I contacted had dealt with the loss of bank qualification
as the City itself was a large enough issuer that it was a mute point. This was something staff had
discussed previously with Springsted and it seemed that if the City is issuing the bonds on behalf
and for the benefit of Regina at the expense of additional interest - then they should incur that
cost.
Again, this information was previously discussed at a Finance Committee meeting on July 22,
1998 of which there was general consensus for the fees as outlined in the resolution.
Council Action Requested
Approve the attached Resolution Regarding the Issuance of Tax Exempt Revenue Bonds on
Behalf of Regina Medical Complex.
CITY OF HASTINGS
RESOLUTION #
RESOLUTION OF THE CITY OF HASTINGS REGARDING ISSUANCE OF TAX EXEMPT
REVENUE BONDS ON BEHALF OF REGINA MEDICAL COMPLEX
WHEREAS, the Regina Medical Center, a Minnesota nonprofit corporation ("Regina")
has advised this Council of its desire to (1) refund all or a portion of the City's Variable Rate
Demand Hospital Revenue Bonds, Series 1988 (Regina Medical Complex Project) (the "Prior
Bonds") , the proceeds of which were used to finance and refinance the acquisition and
construction of certain improvements to Regina's existing hospital facilities and (ii) finance or
refinance certain capital improvements to the Borrower's facilities including the construction and
equipping ofa new clinic building and a new assisted living facility (the "Project").
WHEREAS, the City is authorized by Minnesota Statutes, Sections 469.152 through
469.165, (the Act)to issue its revenue bonds to refund, in whole or in part, bonds previously
issued by the City under the Act and to finance capital projects consisting of properties used and
useful in connection with a revenue-producing enterprise, whether or not operated for profit,
engaged in providing health care services, including hospitals, nursing homes and related medical
facilities. Regina has requested the City to issue its revenue bonds (the "Bonds") to refund the
Prior Bonds and finance all or a portion of the Project.
WHEREAS, Regina has submitted preliminary construction and financing plans for the
use of the bond funds to the City,
NOW THEREFORE BE IT RESOLVED by the City Council of the City of Hastings,
Minnesota (the City) that the City is willing to issue revenue bonds on behalf of Regina for the
purposes identified in the preliminary plans, subject to the following conditions, as follows:
(1) The City reserves the right to employ legal, accounting, appraisals, financial,
engineering, architectural, and other consultants to review the proposed project and its financing.
The cost of such consultants, together with the City's administrative expense, shall be paid by
Regina, whether or not the City agrees to finance the project or whether or not the project is
constructed.
(2) Regina, the purchaser of the notes, and, the underwriters, shall hold harmless the City,
its officers, employees, consultants and agents for any alleged or actual violation of any securities
laws, state or federal, in connection with the issuance of bonds or notes for the project. The City
may require a bond or appropriate insurance to assure this "hold harmless" provision.
(3) In consideration of the City's making such tax exempt financing available and to assist
the City further in defraying its present and future administrative expenses, Regina shall, subject to
applicable federal arbitrage regulations, pay to the City the sum of .25% of the amount financed,
which shall be used by the City for any other expenses in connection with the project, or for any
other City purpose. To the extent permitted by law, the City will allow Regina to use this cost as
a project cost for financing purposes.
(4) Since the financing caused the City's bonding to go from bank qualified to non-
qualified, the City will charge an additional fee equal to the present value of the interest
differential of the City's bonds. An independent calculation will be made for each applicant by the
City's Financial Advisor, Springsted, Inc. at Regina's expense.
(5) Regina understands the approval or disapproval by the City of Hastings for bond
financing does not expressly or impliedly constitute any approval, variance, or waiver of any
provision or requirement relating to any zoning, building, or other rule or ordinance of the City of
Hastings, or any other law applicable to the property included in this project.
(6) Final approval shall not be granted by the City Council until the project has received
approval with respect to zoning, site design, building design, and platting as applicable.
(7) A public hearing notice and resolution of preliminary approval must be presented,
reviewed and approved by the City's attorney and/or bond counsel at the Regina's expense,
before submission to the City Council.
Adopted by the City Council of the City of Hastings, Minnesota on this 17th day of
August, 1998.
Ayes:
Nayes:
ATTEST:
Joyce Pruitt, City Clerk
(SEAL)
Michael D. Werner, Mayor
To:
From:
Subject:
Date:
INFORMA TIONAL MEMORANDUM
Honorable Mayor and City Council Members
Lynne M. Benson, Accountant
City Disbursements
August 13,1998
Attached please find a listing of all bills paid since the last City Council meeting of
August 3, 1998. These bills were approved for payment by the Finance Director. They
include only routine payroll claims and a postage for mailing the July utility bills.
If you should have any questions regarding these bills please feel free to contact me or
Lori Webster for further information.
SYSTEM DATE 07/3J/98 TIME 08:51
REPORT DATE 07/3J/98
SCHEDULE PAYMENT REPORT
PAGE
BANK VENDOR VENDOR T!TLE
G/L DEBIT G/L CREDIT
--------------------------------------------------------------------------------------------------------------.--.------
P.O. NO. INVOICE #
ACCOUNT NUMBiK
DESCRIPTION
CHECK # DATE
NET AMOUNT
----------------------------------------------------------------------------------------------------------------------------
6J 82219
999-000J '600
U.S. POSTMASTER
600-1010-000
A 600-7100-322
3184
CYCLE 1 UTILITY BILLiNG
329.02
******TOTAL FOR BANK NO - 61
329.02
***REGULAR CHECKS'*
"*MANUAL CKECKS**'
329.02
0.00
***GRANO TOTAL'***'
329.02
REPORT DATE 08/07/98
SYSTEM DATE 08/07/98 TIME 10:55
SCHEDULE PAYMENT REPORT
PAGE
G/L DEBIT
-------------------------------------------------------------------------------------------. ----------------------------------------
NET AMOUNT
BANK VENDOR VENDOR TITLE
G/L CRED IT
P.O. NO. INVOICE #
ACCOUNT NUMBER
DESCRIPTION
CHECK # DATE
63
32398
-------------------------------------------------------------------------------------------..----------------------------------------
ICMA RETIREMENT TRUST 457
101-1010-000
60744 P.E.R.A./DCP
101-1010-000
999-0001-101 101-1010-000
60745 P.E.R.A.
999-0001-101
999-0001-101
999-0001-101
999-0001-101
99...2-0001-101
0001-101
9w-0001-101
999-0001-101
999-0001-205
999-0001-101
999-0001-213
999-0001-200
999-0001-402
999-0001-407
999-0001-600
999-0001-601
999-0001-615
999-0001-610
999-0001-610
999-0001-610
999-0001-620
999-0001-101
999-0001-101
101-1010-000
101-1010-000
101-1010-000
101-1010-000
101-1010-000
101-1010-000
101-1010-000
101-1010-000
101-1010-000
205-1010-000
101-1010-000
213-1010-000
200-1010-000
402-1010-000
407-1010-000
600-1010-000
601-1010-000
615-1010-000
610-1010-000
610-1010-000
610-1010'000
620-1010-000
101-1010-000
101-1010-000
G 101-2180-000
G 101-2140-000
A 101-6011-121
...*TOTAL FOR P.E.R.A./OCP
G 101-2140-000
A 101-6020-121
A 101-6040-121
A 101-6050-121
A 101-6090-121
A 101-6240-121
A 101-6311-121
A 101-6619-121
A 101-6312-121
A 205-6560-121
A 101-6210-121
A 213-6220-121
A 200-6520-121
A 402-6631-121
A 407-6700-121
A 600-7100-121
A 601-7300-121
A 615-7700-121
A 610-7500-121
A 610-7501-121
A 610-7502-121
A 620-7900-121
A 101-6080-121
A 101-6011-493
.**.TOTAL FOR P.E.R.A.
*.**..TOTAL FOR BANK NO - 63
.""REGULAR CHECKS".
"""MANUAL CHECKS"."
***GRAND TOTAl*****
PAY PERIOD END 8/2/98
PAY PERIOD END 8/31/98
PAY PERIOD END 8/31/98
160.00
PAY PERIOD ENO 8/2/98
PAY PERIOD END 8/2/98
PAY PERIOD ENO 8/2/98
PAY PERIOD END 8/2/98
PAY PERIOD END 8/2/98
PAY PERIOD END 8/2/98
PAY PERIOD END 8/2/98
PAY PERIOD END 8/2/98
PAY PERIOD END 8/2/98
PAY PERIOD END 8/2/98
PAY PERIOD END 8/2/98
PAY PERIOD END 8/2/98
PAY PERIOD END 8/2/98
PAY PERIOD END 8/2/98
PAY PERIOD END 8/2/98
PAY PERIOD END 8/2/98
PAY PERIOD END 8/2/98
PAY PERIOD END 8/2/98
PAY PERIOD END 8/2/98
PAY PERIOD END 8/2/98
PAY PERIOD END 8/2/98
PAY PERIOD END 8/2/98
PAY PERIOD END 8/2/98
PAY PERIOD END 8/2/98
20,691.98
26,993.00
26,993.00
0.00
26,993.00
6,141.02
80.00
80.00
8,934.29
54.69
58.70
386.97
217.71
269.57
360.22
7.87
625.76
20.42
5,376.52
2,478.52
526.33
96.31
22.39
536.16
185.35
179.10
62.66
166.17
3.66
61.04
60.67
.90
A & 1 elnstructiln, Inc.
...
11032 Pheasant Lane North. Maple Grove, MN 55369
Phone (612) 424-4380. Fax (612) 391-7942
---------....---.........--....------------..-----.......--...---....--..---..---.....------.....------------------------------------------------------------------
ATTENDANCE:
Tim Gremmer,
Marty McNamara
David Gurney.
David Osberg
Lee Erickson
Dave Thompson
Delores F. Velasquez
Bill Kanuit
Jim Samuelson
Dan Campanaro
Bud Miller
ROADSIDE PARK SWIMMING POOL
HASTINGS, MN
MINUTES OF MEETING #3
July 29,1998 @ 10:00 a.m.
Gremmer & Associates
Director, City of Hastings
Engineer, City of Hastings
City of Hastings
City of Hastings
BMI
A & L Construction
GloballPCI Construction
Braun Intertec
Jacobsen Excavating
Miller Electric
REVIEW OF PREVIOUS MEETING:
Minutes of Meeting dated July 15, 1998 was distributed, discussed. Item #4 under General Discussion/Other
Business is deleted.
SCHEDULE:
1. Two weeks look ahead schedule 8/1-8/8/14/98 was distributed for Contract #1. A & L Const. indicated two
weeks schedule may change depending on actual progress.
GENERAL DISCUSSION/OTHER BUSINESS:
1. Two p'1nts established by City. City surveyor pinpoint exact location. (Action: Closed).
2. A & L:Construction hired services of Merila & Associates Surveying, Global Specialty hired other
surveying services. (Action: Closed).
3. ei~ _f IWMl1.oJ' r n'l::> l"Q'"hlidl iii \Lo €i~ !lUngo Bra. i:1II ~ Br illl" ""nP-,v-jJil..,..m.l
........1 ift8eH...(Aeli8R' ~it) <~
4. Damages sidewalk (one location-close to Global Specialty), to be repaired. (Action: Jacobsen)
5. Over excavated manhole #8 area, excavator was instructed to hold backfilling the area. The owner is
concerned of the possibility that the soil is not adequate to hold the pool deck. It was suggested to retest
the soil, stake out the storm sewer location. and replace some soil not adequate. (Action: A& L/Jacobsen).
6. Soil correction was done at Mechanical Area and portion ofteh exterior foundation. approx. 162 lin.ft.,
soil correction. Excavator will resubmit price. (Action: A & L/Jacobsen)
7. Contract #2 Pool survey/layout discussed with Tim Gremmer. (Action: Open).
8. Marty requested A & L to write letter regarding completion of Veterans Memorial. (Action: A & L).
9. Vet. Memorial foundation will be poured. (Action: MSC)
10. City requested A & L Const. to provide resident superintendent. Eric Kahman will be superintendent for
A & L and Delores will be safety representative on behalf of A & L. (Action: A & L)
11. Global and A & L will put trailer at sand play area location. Water lines. drainage. curb & gutter are to be
installed first before gravel/asphalt.
12. Marty requested certified payroll to mail directly to City. (Action: A & L/Global)
Minutes of Meeting #3
Roadside Park Swimming Pool
July 29, 1998
SUBMITI AL/ST A TUS:
I. Steel Doors.frames & hardware, light fixtures & panels, mechanical insulation,pool heater, floor drains,
plwnbing fixturessubmittals were returned with some items to be resubmit
2. Alum. storefront and mechanical ventilation submitted, awaiting for approval.
CHANGES:
1. All. E-l base inserts, wiring for pool price was submitted awaiting decision from City. (Action: Owner)
2. Soil Correction price to be submitted. (Action: A & L1Jacobsen)
MATERIAL STATUS:
1. No long lead items was discussed except rockface masonry.
NEW BUSINESS:
I. Tim recommended to City to accept standard gray rockface color, and apply 2 coats of paints in lieu of
two color rockface, due to long wait for two colors. (minimum of 12 weeks). A deduct change order will
be issued.
2. A possibility of change in the Concession area will affect electrical and mechanical. to be verified.
(Action: Owner/Gremmer).
Meeting adjourn. Next Meeting will be on August 12, 1998 @ 10: 00 a.m., 1st floor conference room of City Hall.
(Site visit follows after the meeting).
Submitted by:
A & L Constrnction, Inc.
0e1ura.[F. 'fJek~
(cc: copy of this minute was istributed during meeting 8/12/98)
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LEGISLATIVE COMMISSION ON MINNESOTA RESOURCES
100 CONSTITUTION A VENUElROOM 651SAINT PAUL, MINNESOTA 55155-1201
PHONE: 6121296-2406 TDD: 6121296-8896 OR 1-800-6S7-3550 RELAY: 612/297-5350 OR 1~27-3529
FAX: 612/296-1321 EMAIL: Icmr@commissions.leg.state.nm.us
John Velin, Director
Monday, August 10, 1998
TO: Project Managers of LCMR projects being recommended to the
1999 Legislature
FROM: John Velin
SUBJECT: 1999 WORKPROGRAM
Due to LCMR Office on or before September 30,1998
Now that your project has received preliminary approval by the LCMR, you are
requested to prepare a workprogram. Attached is the outline format for your 1999
workprogram and budget detail. We are requesting the workprogram at this time
to enable us to work with you to clarify the description of your activities and results
and to provide a clear understanding of the project results at the dollar amount
recommended.
There is NO page limit, however we ask that you be both complete and
concise.
The following notes are intended to guide you in developing your workprogram.
We will be setting up meetings with many of you, particularly if you have been
directed to cooperate with a similar project. However, please contact us if you
have any questions. We are happy to meet with you and/or your project team and
to spend as much time as necessary in person or on the phone to help you to get
your workprogram in the best shape possible. E-mail is also a good tool to use to
help us quickly answer your questions.
Keep in mind that the projects are recommendations by the LCMR to the 1999
legislature. We will be using the workprograms during the 1999 legislative session
to help explain the details of the projects as the recommendations are presented to
the various committees. Before the funding' can proceed, the recommendations
must be passed into law and signed by the Governor. After this is completed the
LCMR must review and adopt workprograms. After the 'Iegislative session you will
be asked to review your workprogram once more and to update it if necessary.
REPRESENTATIVES: Loren Solberg, CHAIR: Greg Davids; Ron Erl1ardt; Alice Hausman; Phyllis
Kahn; Willard Munger; Tom Osthoff; Dennis Ozment; Doug Peterson; Tom Rukavina.
SENATORS: Dennis Frederickson; Jeny Janezich; Janet Johnson; Gary Laidig: Bob Lessard; James
Metzen; Steven Morse; Leonard Price; Martha Robertson; Jim Vickerman.
1
K1-C
y-r]-98'
APPROPRIATION LANGUAGE: The draft appropriation language for your project
is enclosed. Please check that the language clearly describes your project. The
language must permit you to cany out your project and direct how the dollars may
be spent. Contact us now with any questions or corrections that reflect the intent
and results of the project.
Also enclosed is appropriation language which applies to all projects as
appropriate regarding energy conservation, recycled material content, match
requirements and data requirements. Please review - these are conditions of
accepting the money.
There may be some no~es following the appropriation language to clarify the
expenditures allowed or to ask you questions. The notes are indicated by NOTES
and are lightly shaded. These notes should be addressed either in your
workprogram and in the appropriation language. If your original project proposal
indicated a match but it is not mentioned in the draft legislative language, please
indicate if you intend to include the match in your overall project budget. Quite
often these matches are necessary for completion of the full scope of the project
even though there are not legislatively mandated.
All appropriations must have final products completed and delivered by June 30,
2001 unless the appropriation law specifies otherwise. If your project ending time
is different from this date, contact us to explain the situation.
ADDITIONAL MATERIAL REQUIRED FOR RESEARCH PROJECTS: The
following projects have been designated as being research or having
research components; (W01, W02, W13, W3S, W44, A10/A20, A13, A14, A22,
A24/A27, A29, A3S, A36/A42, A41, U06, U23, IT07, 009, 019, 021, B01, B08,
811,812, B13, 81S, NS06, NFOS, EOS): Seethe additional required submission
in Section X of the wOrkprogram outline and the Research Format for Peer Review
on Page 9. Also provide us with any peer review that the project ha$ received to
date. In November we will be scheduling a presentation of your project before a
peer review panel for discussion and comments. The outcome of the peer review
panel will be presented to the Commission before final adoption of their
recommendations. We will seek revisions to your workprograms as a result of
peer review recommendations.
NOTES ON REQUIREMENTS AND THE OUTLINE:
DIRECTIONS: Portions of this outline written in bold print must appear in the
actual work program. Comments written in italics are extra instructions and
suggestions meant to help guide you and clarify what information is being sought.
Do not repeat the text written in italics in your work program. Repeat anything
written in bold in your work program.
2
NUMBER OF COPIES: Submit 5 copies double-sided, single-spaced on
8-112 X 11 white paper. If you have Email, please also send us an electronic file.
PAGE NUMBERS: Number each page at bottom of page. There is no page limit.
ONLY FOR BONDING/LCMR FUNDING COMBINATIONS: You have recently
completed a combination Bonding/LCMR funding workprogram for approval of
1998 bonding. Use the same format for which you just received approval and add
your 1999 proposed project to it.
CONTINUATIONS: If you are submitting a 1999 workprogram and it is a
continuation of a 1995, 1996 or 1997 workprogram, explain clearly what the results
of your current project will be and what the 1999 project results will be.
FUTURE CHANGES TO THE WORKPROGRAM: After submission and approval
of workprograms, periodic updates are required. Amendments to workprograms
are allowed but must be submitted before the change in activity or budget is
implemented. Contact LCMR staff for procedure when you know you need to
make a change - do not wait for the periodic reporting period.
3
WORKPROGRAM OUTLINE
Date of Report: Put date in upper left-hand comer e.g. September 30, 1998.
Date of Next Status Report: Specify date of first status report, according to your
project needs.
Date of Workprogram Approval: Blank for initial submission.
Project Completion Date: This is June 30, 2001, unless the appropriation
language indicates otherwise. If your project needs more time than the two years
to have final products delivered and all work and reports completed, tell us why
and what additional time is required.
LCMR Work Program 1999 (No maximum length, single-spaced, at least 12-
point font size. This sentence is written in 12-point font size.)
I. PROJECT TITLE: This must be the same as in the draft appropriation
language enclosed.
Project Manager: Ust team members under cooperators in Section VI/.
Affiliation:
Mailing Address:
Telephone Number: E-Mail: Fax:
Web Page address: If applicable.
Total Biennial Project Budget:
$ LCMR: Amount $ Match: If applicable
- $ LCMR Amount Will be zero for first - $ Match Amount Will be zero for first
Spent: submission Spent: submission
= $LCMR Balance: Same as LCMR for first = $Match Balance: Same as match for first
submission submission
A. Legal Citation: ML 1999, [Chap.---1, Sec.r 1, Subd.
Chapter, Section, and Subdivision numbers will be determined following the
legislative session in Spring '99. See enclosed appropriation language that is in
project number order for your project. Insert the title and appropriation paragraph
as it appears. Do not include the notes. We may have changed your project title -
please begin using the title as it appears on the appropriation language.
Appropriation Language: Repeat the language exactly as it appears in the
appropriation law, e.g., ''This appropriation is from the ..." Use the enclosed draft
language for now.
4
B. Status of Match Requirement: If applicable, describe commitment, e.g., "St.
Louis County resolution on _ (date) for _ (amount)."
Note: Deadline for match commitment is January 1, 2000, for 1999 projects.
Projects with match requiremnts may not begin before the match is committed
unless specified. If the deadline is missed, the project will cancel.
II. PROJECT SUMMARY AND RESULTS:
A 250-word maximum description of the project and its results.
III. PROGRESS SUMMARY: This section is to be used later for periodic
work program progress submissions. Address individual results listed below and
describe project progress and problems against those results. This will be blank
on your initial wOrkprogram submission. Date each successive update. Include
dissemination activities to date.
IV. OUTLINE OF PROJECT RESULTS: Provide an outline of the specific
results necessary to complete all the activities of the project. Be specific and be
complete. For example, indicate miles of trail acquired and developed, acres
affected, or number of students reached. Place this information in bullets labeled
as Result 1, 2, 3, etc.
.. Budget: For each result, provide a budgeted amount (a single dollar
amount with no breakdown by any additional categories) from the
appropriation amount and for a match amount, if applicable. This is for the
Result specifically, not the project overall. See below for budget breakdown
by category.
Example:
Result 1: LCMR Budget: $ Match:$
Balance: $ Match Balance:$
(For the first submittal, these figures will be the original budget amounts
because no funds have been spent.)
.. Completion Date: For each result, provide a completion date. Do not just
list the end of project date. At what points in time during the two years will
each result be completed? Note: This date will also be a guide for
reimbursement of completed activities.
V. DISSEMINATION: Provide plans for dissemination, presentation,
documentation and sharing of data, samples, physical collections, and other
products. Will there be a Web site associated with information dissemination? If
so, provide the address or the Web page in Section I or in subsequent program
submissions.
5
VI. CONTEXT
A. Significance: Explain the significance of the project with the current state of
the issue, other recent work in this subject area, and how your project will
enhance the existing knowledge base or situation.
B. Time: If the proposed project will exceed two years, explain the additional
time and funding requirements.
C. Budget Context: Provide project context and budget history. Describe the
relationship of this project to other work specific to this project funded
currently or in the past by the public or private sector, not just LCMR funding.
For the 1999 LCMR project (just LCMR dollars), provide a budget breakdown as
follows for the project period only 7/99-6/01 or as specified:
1.
BUDGET:
Personnel
$ specifically, who is getting paid to do what - %for the
project.
$ What equipment - a general description and cost
$ how many acres, at what cost
$ e.g., capital improvements
$ Break down into sensible subcategories, take extra
room if needed, and specify what the "other" categories
are.
TOTAL $
2. Submit a budget detail with all the specifics as attached as Attachment A.
Equipment
Acquisition
Development
Other
VII. COOPERATION: If the project has cooperators and/or subcontractors, list
the individuals' names and agency or affiliation above in the personnel section.
Include LCMR project dollars received by these individuals and % of time to be
spent on the project.
VIII. LOCATION: Ust the specific county, city, etc. where the work will take
place. Attach a map showing where in the state the activities are taking place and
a map showing the local area (e.g., if the project has development or acquisition
activities on the ground, trail, park, etc.). Please do not submit a color map, since
staff will copy maps in black and white for members' use.
IX. Reporting Requirements: The following language must appear in the
work program: Periodic workprogram progress reports will be submitted not
later than Give us 2-3 dates that you propose to submit a status report
during the course of the project (e.g., January 2000, September 2000, and March
2001). A final workprogram report and associated products will be
6
submitted by June 30, 2001, or by the completion date as set in the
appropriation.
x. Research projects: A detailed description of work to be performed is required
per an attached addendum, sufficient for peer reviewers to clearly understand and
evaluate the proposed work. The Commission needs the workprogram as above,
but peer reviewers will be able to better provide comments through your
preparation of the addendum.
7
For all of the items below break out each result. Use as many results as
necessary. Landscaping to fit in all the columns may be helpful.
Attachment A Deliverable
Products and Related
Budget
LCMR Project Biennial Budget Objective/Result
Result 1 Result 2 Result 3,
etc.
Budget Item e.g. Design and e.g. Wetland ROW
Engineering Construction TOTAL
Wages, salaries & benefits -
Be specific on who is paid $
Space rental, maintenance &
utilities
Printing & Advertising
Communications, telephone,
mail, etc.
Contracts
ProfessionaVtechnical
Other contracts
Local automobile mileage paid
Other travel expenses in
Minnesota
Travel outside Minnesota
Office Supplies
Other Supplies
Tools and equipment
Office equipment & computers
Other Capital equipment
Other direct operating costs
Land acquisition
Land rights acquisition
Buildings or other land
improvement
Legal fees
COLUMN TOTAL $ $ $
8
Research Format for Peer Review
Project descriptions should be complete, but brief. Each project should include the
following information:
I. Abstract
II. Background and hypothesis
III. Description of the methodology to be employed to carry out the proposed
research. Include sample design.
IV. Description of the results and products produced from the proposed research.
V. Timetable for completing the proposed research.
VI. Budget requirements to conduct the proposed research, including an
identification of any in-kind and/or leveraged resources provided to support the
research.
VII. Identification and brief background (resumes acceptable) of the principal
investigators and cooperators who will carry out the proposed research and
selected publications.
J:\LCMR\SHARE\WORKFILE\WORKPROG\Wp99.doc
9
M02 Mississippi Riverfront Restoration Project & Interpretive Center
Martin McNamara
Project Draft Appropriation Language
M02 Mississippi Riverfront Trail and Access
155,000
This appropriation is from the ??? fund to the commissioner of natural resources for an
agreement with City of Hastings to acquire and restore the public access area and
complete the connecting riverfront trail from the public access to lock and dam no. two
adjacent to Lake Rebecca. This appropriation must be matched by at least $155,000 of
nonstate money.
Additional Requirements:
Subd. xx. Data Availability Requirements
(a) During the biennium ending June 30, 2001, the data collected by the projects funded under this section that
have common value for natural resource planning and management must conform to information architecture
as defined in guidelines and standards adopted by the information policy office and government information
access council. These data must be made accessible and
free to the public unless made private under the Data Practices Act.
(b) As part of their project expenditures, recipients of land acquisition appropriations must provide the
information necessary to update public recreation information maps and other appropriate media to the
department of natural resources in the specified form.
Subd. xx. Project Requirements
It is a condition of acceptance of the appropriations in this section that any agency or entity receiving the
appropriation must comply with Minnesota Statutes, chapter 116P.
Subd. xx. Match Requirements
Unless specifically authorized, appropriations in this section that must be matched and for which the match has
not been committed by January 1, 2000, are canceled, and in-kind contributions may not be counted as match.
Subd. xx. Payment Conditions and Capital Equipment Expenditures
All agreements, grants, or contracts referred to in this section must be administered on a reimbursement basis.
Notwithstanding Minnesota Statutes, section 16A.41 , expenditures made on or after July 1, 1999, or the date
the work program is approved, whichever is later, are eligible for reimbursement. Payment must be made upon
receiving documentation that project-eligible reimbursable amounts have been expended, except that
reasonable amounts may be advanced to projects in order to accommodate cash flow needs. The advances
must be approved as part of the work program. No expenditures for capital equipment are allowed unless
expressly authorized in the project work program.
Subd. xx. Purchase of Recycled and Recyclable Materials
A political subdivision, public or private corporation, or other entity that receives an appropriation in this section
must use the appropriation in compliance with Minnesota Statutes, sections 168121 to 168.123, requiring the
purchase of recycled, repairable, and durable materials, the purchase of
uncoated paper stock, and the use of soy-based ink, the same as if it were a state agency.
Subd. xx. Energy Conservation
A recipient to whom an appropriation is made in this section for a capital improvement project shall ensure that
the project complies with the applicable energy conservation standards contained in law, including Minnesota
Statutes, sections 216C.19 to 216C.21, and rules adopted thereunder.
The recipient may use the energy planning and intervention and energy technologies units of the commissioner
of public service to obtain information and technical assistance on energy conservation and alternative energy
development relating to the planning and construction of the capital improvement project.
Subd. xx. Year 2000 Compatible
A recipient to whom an appropriation is made in this section for computer equipment and software shall
ensure that the project expenditures comply with Year 2000 compatible data base and software.
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