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CITY OF HASTINGS
CITY COUNCIL AGENDA
Monday, June 17, 2019 7:00 p.m.
I. CALL TO ORDER
II. PLEDGE OF ALLEGIANCE
III. ROLL CALL
IV. DETERMINATION OF QUORUM
V. APPROVAL OF MINUTES
Approve Minutes of the Regular City Council meeting and workshop on June 3, 2019.
VI. COMMENTS FROM THE AUDIENCE
Comments from the audience may include remarks about items listed on the Consent Agenda.
VII. COUNCIL ITEMS TO BE CONSIDERED
VIII. CONSENT AGENDA
The items on the Consent Agenda are items of routine nature or no perceived controversy to be
acted upon by the City Council in a single motion. There will be no discussion on these items
unless a Councilmember so requests, in which event the items will be removed from the Consent
Agenda to the appropriate Department for discussion.
1. Pay Bills as Audited
2. Resolution: Approve In-Store Fireworks Sales for Walmart
3. Resolution: Approve One-Day Gambling Permit for YMCA of the Greater Twin
Cities
4. Resolution: Acceptance of and Appreciation of a Donation From the Behrends
Family to the Parks and Recreation Department for a Memorial Bench
5. Resolution: Acceptance of and Appreciation of a Donation From the Lindberg
Family to the Parks and Recreation Department for a Memorial Bench
6. Resolution: Approve 2019-2020 Liquor License Renewals
7. Resolution: Approve 2019-2020 Tobacco License Renewals
8. Resolution: Approve 2019-2020 Pawnbroker/Precious Metal Dealers License
9. Resolution: Approve 2 AM Liquor License for River Investments Inc. d/b/a The
Busted Nut Bar & Grill
10. Approve Special Event Request from Beyond the Yellow Ribbon, Starlifter
Performance
11. Approve Medical Director Services Agreement
12. Approve Driving Diversion Program
IX. AWARDING OF CONTRACTS AND PUBLIC HEARING
These are formal proceedings that give the public the opportunity to express their concern, ask
questions, provide additional information, or support on a particular matter. Once the public
hearing is closed, no further testimony is typically allowed and the Council will deliberate
amongst itself and with staff and/or applicant on potential action by the Council.
X. REPORTS FROM CITY STAFF
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These items are intended primarily for Council discussion and action. It is up to the discretion of
the Mayor as to what, if any, public comment will be heard on these agenda items.
A. Public Works
B. Community Development
C. Administration
1. Providing for the Competitive Negotiated Sale of $3,935,000 of General Obligation
Improvement Bonds, Series 2019A
2. Energy Action Plan Update
3. Solar Subscription
4. Update on City Administrator Hiring Process
XI. UNFINISHED BUSINESS
XII. NEW BUSINESS
XIII. REPORTS FROM CITY COMMITTEES, OFFICERS, COUNCILMEMBERS
XIV. ADJOURNMENT
Next Regular City Council Meeting: Monday, July 1, 2019 7:00 p.m.
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Hastings, Minnesota
City Council Minutes
June 3, 2019
The City Council of the City of Hastings, Minnesota met in a regular meeting on Monday, June 3,
2019, at 7:00 p.m. in the Council Chambers at the Hastings City Hall, 101 East 4th Street, Hastings,
Minnesota.
Members Present: Mayor Fasbender, Councilmembers Balsanek, Braucks, Folch, Leifeld, Lund and
Vaughan
Staff Present: Interim City Administrator Julie Flaten
City Attorney Dan Fluegel
Community Development Director John Hinzman
Police Chief Bryan Schafer
Public Works Director Nick Egger
Proclamation: Declaring June 21, 2019 Make Music Day
City Council members read the proclamation and Kelly Casey presented information on Make Music
Day.
Swearing in of Police Sergeant Matt Hedrick
Chief Schafer introduced Sergeant Hedrick, Flaten administered the Oath and Hedrick’s wife pinned the
badge.
Introduction of Economic Development Coordinator Rusty Fifield
Hinzman introduced Fifield.
Approval of Minutes
Mayor Fasbender asked if there were any additions or corrections to the minutes of the Regular
City Council Meeting on June 3, 2019 or to the workshop minutes on May 6, 2019, May 9, 2019 and May
13, 2019.
Minutes were approved as presented.
Comments from the Audience
Senator Bigham provided an update on the recent legislative session and items relating to the City
of Hastings.
Consent Agenda
1. Pay Bills as Audited
2. Order Public Hearing: Vacation of Adams Street south of 3rd Street (Stier and Helget)
3. Appoint Planning Commissioner – Gino Messina
4. Approve the use of Memorial Donations – Fire Department
5. Approve Special Event Request and a Resolution for a Temporary Liquor License for
American Cancer Society-Relay for Life
6. Approve Contract for Electrical Inspector
7. Resolution No. 05-06-19: Approve a Massage Therapy License for Alana Dalmas
8. Approve Sale of Surplus Property
9. Utility Disconnection Agreement (Sanitary Sewer Service) - 119 W 2nd Street (Parking
Ramp)
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City Council packets can be viewed in searchable format on the City’s website at
http://www.hastingsmn.gov/city-government/city-council/city-council-agendas-and-minutes
Councilmember Balsanek motioned to approve as presented, seconded by Councilmember
Braucks. Ayes 7; Nays 0.
Public Hearing and Resolution No. 06-0819 for Vacation of Adams Street south of 3rd Street (Stier
and Helget)
Hinzman introduced the item and requested Council to hold a public hearing and approve the
resolution regarding vacating Adams Street, south of 3rd Street East.
Public Hearing opened at 7:29 p.m.
Hearing no comments from the public, the public hearings closed at 7:30 p.m.
Councilmember Balsanek motioned to approve as presented, seconded by Councilmember
Leifeld. Ayes 7; Nays 0.
Consider Permanent Installation of Water System Disinfection
Egger summarized the history of the contamination of the City’s water supply and asked Council
to consider implementing permanent ongoing disinfection and explained several options.
Council discussed the various options including doing nothing, potential future threats, funding
mechanism, health impacts of chlorine, rate increases and appreciation to staff for due diligence and
public involvement throughout process.
Councilmember Braucks motioned to approve as presented, seconded by Councilmember Folch
to approve as presented. Ayes 7; Nays 0.
Authorize Signatures & Order Work to Proceed - Professional Services for Final Design and
Construction Oversight of Water System Disinfection Equipment Installations
Egger requested that Council authorize staff to enter into an agreement with Stantec for
professional services regarding the final design of the gas chlorination system for the City’s water supply.
Councilmember Balsanek motioned to approve as presented, seconded by Councilmember
Vaughan to approve as presented. Ayes 7; Nays 0.
City Administrator Hiring Update and Appointment of Ad Hoc Committee
Jim Miller, The Mercer Group, updated the Council of the City Administrator hiring process,
inquired of the Council’s preference of how to conduct interviews and mentioned the appointment of an
Ad Hoc committee.
Council discussed the options for the interview process and dates for interviews.
Councilmember Lund motioned to approve the Ad Hoc committee to interview the semi-finalists,
seconded by Councilmember Balsanek. Ayes 7; Nays 0.
Mayor Fasbender and Councilmembers made the following announcements:
Planning Committee of the City Council meeting on Thursday, June 6th at 7:30 a.m. at City Hall.
Planning Commission will meet on Monday, June 10th at 7:00 p.m. at City Hall.
The Summer Kick-off Celebration begins on Tuesday, June 11 starting at 5:30 p.m. in Levee Park.
HEDRA will meet on Thursday, June 13th at 6:00 p.m. at City Hall.
Councilmember Folch announced her appointment to the Governor’s Council on Connected and
Automated Vehicles.
Motion to adjourn the meeting was made by Councilmember Lund, seconded by Councilmember
Braucks. The meeting was adjourned at 8:24 p.m.
____________________________ ______________________________
Mary Fasbender, Mayor Julie Flaten, City Clerk
City Council Memorandum
To: Mayor Fasbender & City Council Members
From: Connie Lang - Accountant
Date: 06/13/2019
Item: Disbursements
Council Action Requested:
Staff requests:
Council review of May 2019 Xcel payments.
Council review of weekly routine disbursements issued 06/11/2019.
Council approval of routine disbursements, capital purchases and employee reimbursements to be issued 06/18/2019.
Background Information:
Disbursements for routine items are made weekly. Disbursements for capital purchases and employee reimbursements
are made twice a month, subsequent to Council approval.
Financial Impact:
May Xcel Payments $ 51,063.22
Disbursement checks, EFT issued on 06/11/2019 $ 119,492.55
Disbursement checks, EFT, HEDRA to be issued on 06/18/2019 $ 227,446.17
Advisory Commission Discussion: N/A
Council Committee Discussion: N/A
Attachments: ● Council Reports
VIII-1
XCEL AUTOMATIC PAYMENTS
May 2019 Payments
Xcel Acct #Amount Date Paid Account #
51-6960213-7 1,640.62 30-Apr 101-140-1403-6343
51-6960208-0 1,624.00 10-May 101-140-1404-6343
51-8110141-1 1,159.98 10-May 101-140-1407-6343
51-6960219-3 55.37 9-May 101-201-2016-6343
51-6960210-4 127.90 10-May 101-300-3100-6343
51-6960210-4 639.52 10-May 101-301-3200-6343
51-0011278454-9 73.65 10-May 101-302-3201-6343
51-0263715-0 509.45 10-May 101-302-3201-6343
51-6960218-2 13,374.68 21-May 101-302-3201-6343
51-6960215-9 1,205.94 8-May 200-401-4440-6343
51-0010048093-4 13.75 10-May 200-401-4440-6343
51-0011082067-5 131.58 10-May 200-401-4440-6343
51-6960220-6 811.23 10-May 200-401-4447-6343
51-6960209-1 280.34 30-Apr 201-401-4240-6343
51-6960214-8 731.19 10-May 213-210-2100-6343
51-7216831-9 392.58 10-May 220-450-4160-6343
51-6960216-0 8,792.77 1-May 600-300-3300-6343
51-6960210-4 511.61 10-May 600-300-3300-6343
51-6960216-0 2,924.45 1-May 600-300-3302-6343
51-6960217-1 2,124.82 8-May 601-300-3400-6343
51-6960211-5 7,011.90 13-May 615-401-4103-6343
51-6960212-6 6,925.89 8-May 620-300-3500-6343
51,063.22
VIII-1
06-11-2019 03:02 PM 10-02 COUNCIL REPORT PAGE: 1
DEPARTMENT FUND VENDOR NAME DESCRIPTION AMOUNT_
NON-DEPARTMENTAL GENERAL SUN LIFE ASSUANCE COMPANY OF CANADA JULY 2019 LIFE INSURANCE 1,044.54
JULY 2019 LIFE INSURANCE 13.10
HASTINGS AREA CHAMBER/COM LODGING TAX 4 OF 4 REPORTE 3,691.97_
TOTAL: 4,749.61
ADMINISTRATION GENERAL GRAPHIC DESIGN #10 SECURITY ENVELOPES 343.00_
TOTAL: 343.00
CITY CLERK GENERAL I/O SOLUTIONS, INC. INTEGRITY TESTS 316.00
SUN LIFE ASSUANCE COMPANY OF CANADA JULY 2019 LIFE INSURANCE 19.65
JULY 2019 LIFE INSURANCE 4.59
JULY 2019 LTD 10.59
JULY 2019 LTD 44.29
GRAPHIC DESIGN RIVERTOWN NEWSLTR SPRING 1,293.50
RIVERTOWN NEWSLTR SPRING 1,851.98
SELFIE FRAMES-CITY EVENT P 219.00
SELFIE FRAMES-CITY EVENT P 200.00_
TOTAL: 3,959.60
FINANCE GENERAL SUN LIFE ASSUANCE COMPANY OF CANADA JULY 2019 LIFE INSURANCE 44.21
JULY 2019 LIFE INSURANCE 32.75
JULY 2019 LTD 62.61_
TOTAL: 139.57
LEGAL GENERAL FLUEGEL LAW FIRM, PA JUNE LEGAL FEES 12,662.00_
TOTAL: 12,662.00
FACILITY MANAGEMENT GENERAL MAJESKI PLUMBING & HEATING REPAIR & REPLACE PLUMBING 679.04
SUN LIFE ASSUANCE COMPANY OF CANADA JULY 2019 LIFE INSURANCE 5.57
JULY 2019 LTD 12.22
MISCELLANEOUS V ALLINA HEALTH ALLINA HEALTH: DEPOSIT REF 25.00
ELECTRO WATCHMAN, INC YRLY SERV. - SECURITY SYS. 1,928.60
GERRYS FIRE & SAFETY INC. ANNUAL FIRE EXTING. SVC - 57.00
ANNUAL FIRE EXTING. SVC - 137.20
ANNUAL FIRE EXTING. SVC - 153.50
ANNUAL FIRE EXTING. SVC - 49.00
GRAYBAR ELECTRIC LED BULBS FOR PW RELAMP PR 1,037.80
LIFEWORKS SERVICES INC. CONTRACTED CLEANING CH & P 452.54
TOXALERT, INC. ANNUAL INSPECTION - GAS DE 233.00_
TOTAL: 4,770.47
COMMUNITY DEVELOPMENT GENERAL SUN LIFE ASSUANCE COMPANY OF CANADA JULY 2019 LIFE INSURANCE 6.55
JULY 2019 LTD 18.26_
TOTAL: 24.81
I.T. GENERAL SUN LIFE ASSUANCE COMPANY OF CANADA JULY 2019 LIFE INSURANCE 19.65
JULY 2019 LTD 45.69
CENTURY LINK #612-E10-0514-020 911 88.68
PRESIDIO NETWORKED SOLUTIONS GROUP LLC EX2200-24T, 48P & 24P 77.40
EX2200-24T, 48P & 24P 984.20
EX2200-24T, 48P & 24P 705.18
CDW GOVERNMENT INC QUANTUM LTO 7 TAPES, QTY 4 2,604.40_
TOTAL: 4,525.20
POLICE GENERAL DAKOTA COMMUNICATIONS CENTER DCC FEE/2019 JULY CAPITAL 23,030.50
INNOVATIVE OFFICE SOLUTIONS, LLC LEATHER LTR BK PADHOLDER 11.81
VIII-1
06-11-2019 03:02 PM 10-02 COUNCIL REPORT PAGE: 2
DEPARTMENT FUND VENDOR NAME DESCRIPTION AMOUNT_
SUN LIFE ASSUANCE COMPANY OF CANADA JULY 2019 LIFE INSURANCE 216.15
JULY 2019 LTD 528.98
CITY OF MPLS. AUTOMATED PAWN SYSTEM 6.30
DAKOTA ELECTRIC ASSN ELECTRICAL SERVICES 15.73_
TOTAL: 23,809.47
BUILDING & INSPECTIONS GENERAL SUN LIFE ASSUANCE COMPANY OF CANADA JULY 2019 LIFE INSURANCE 26.20
JULY 2019 LIFE INSURANCE 6.55
JULY 2019 LTD 60.67
JULY 2019 LTD 14.13_
TOTAL: 107.55
PUBLIC WORKS GENERAL SUN LIFE ASSUANCE COMPANY OF CANADA JULY 2019 LIFE INSURANCE 20.31
JULY 2019 LTD 58.88_
TOTAL: 79.19
PUBLIC WORKS STREETS GENERAL SUN LIFE ASSUANCE COMPANY OF CANADA JULY 2019 LIFE INSURANCE 30.46
JULY 2019 LTD 61.14
ANDERSEN, EARL F. SIGNS, TUBES, POSTS, BRACK 6,864.50
SIGNS 2,629.60
FORCE AMERICA COUPLINGS 174.02
LITTLE FALLS MACHINE INC NUTS, BOLTS 224.76
RDO CONSTRUCTION EQUIPMENT CO. O-RINGS 4.66
COOL GARD 24.64_
TOTAL: 10,013.78
PARKS & RECREATION GENERAL GRAPHIC DESIGN RIVERTOWN NEWSLTR SPRING 646.75
HASTINGS SCHOOL DISTRICT #200 SR. CENTER/TILDEN COST SHA 2,500.00_
TOTAL: 3,146.75
NON-DEPARTMENTAL PARKS SUN LIFE ASSUANCE COMPANY OF CANADA JULY 2019 LIFE INSURANCE 163.53_
TOTAL: 163.53
PARKS & RECREATION PARKS WILDSIDE GRAPHIX PICK UP AFTER YOUR PET SIG 360.00
SUN LIFE ASSUANCE COMPANY OF CANADA JULY 2019 LIFE INSURANCE 65.50
JULY 2019 LTD 138.73
FOCUS ENGINEERING, INC. TRAIL PAVEMENT RECOMMENDAT 4,012.28
GERRYS FIRE & SAFETY INC. ANNUAL FIRE EXTING. SVC - 298.50
GRAPHIC DESIGN RIVERTOWN NEWSLTR SPRING 646.75
NINE EAGLES PROMOTIONS SEASONALS SHIRTS 390.00_
TOTAL: 5,911.76
PARKS & RECREATION AQUATIC CENTER HORIZON COMMERCIAL POOL SUPPLY CREDIT 80.00-
REPLACE SLIDE PUMP STRAINE 7,592.10
RIVER CITY STITCH STAFF UNIFORMS 4,237.95
STAFF UNIFORMS 220.50
HOMETOWN ACE HARDWARE CLAMP, TUBE HEAT SHRINK 25.63
TIES, CABLE 70.36
FENCE STAPLE, ROPE, SCREW, 77.49
MISC FASTENER 4.62
OIL FOGGING 9.28
MERLES WATER CONDITIONING SERVICE CALL FOR EQUIPMENT 149.00
DALCO PRODUCT RETURN CREDIT 139.98-
CAN LINER, PAPER TOWEL 271.49
1ST LINE BEVERAGES INC. SLUSHY FLAVOR AND BASE 399.75
TERRYS HARDWARE, INC. TYING TWINE 19.79
VIII-1
06-11-2019 03:02 PM 10-02 COUNCIL REPORT PAGE: 3
DEPARTMENT FUND VENDOR NAME DESCRIPTION AMOUNT_
_______________
TOTAL: 12,857.98
CABLE CABLE TV SUN LIFE ASSUANCE COMPANY OF CANADA JULY 2019 LIFE INSURANCE 1.97
JULY 2019 LTD 4.54_
TOTAL: 6.51
NON-DEPARTMENTAL HERITAGE PRESERVAT SUN LIFE ASSUANCE COMPANY OF CANADA JULY 2019 LIFE INSURANCE 8.17_
TOTAL: 8.17
HERITAGE PRESERVATION HERITAGE PRESERVAT SUN LIFE ASSUANCE COMPANY OF CANADA JULY 2019 LIFE INSURANCE 1.64
JULY 2019 LTD 4.23_
TOTAL: 5.87
NON-DEPARTMENTAL FIRE & AMBULANCE SUN LIFE ASSUANCE COMPANY OF CANADA JULY 2019 LIFE INSURANCE 316.13_
TOTAL: 316.13
FIRE FIRE & AMBULANCE FIRE SAFETY USA INC E-ONE END CAP-RUBRAIL FIRE 45.00
DAKOTA COMMUNICATIONS CENTER DCC FEE/2019 JULY CAPITAL 23,030.50
SUN LIFE ASSUANCE COMPANY OF CANADA JULY 2019 LIFE INSURANCE 23.25
JULY 2019 LTD 53.59
HOMETOWN ACE HARDWARE METAL POLISH-STATION USE 3.71
ALEX AIR APPARATUS INC RESET X-DOCK & REPAIR PAC 98.00
MN DEPT OF PUBLIC SAFETY TITLE/REG. 2019 CHEV TAHOE 2,433.03
TERRYS HARDWARE, INC. FASTENERS-FIRE ENGINE #4 2.67_
TOTAL: 25,689.75
AMBULANCE FIRE & AMBULANCE SUN LIFE ASSUANCE COMPANY OF CANADA JULY 2019 LIFE INSURANCE 94.65
JULY 2019 LTD 218.77
BOUND TREE MEDICAL LLC MEDICAL SUPPLIES 352.78
MEDICAL SUPPLIES 127.44
BOYER FORD TRUCKS FILTERS FOR AMB/MEDIC #1 & 50.70
PRAXAIR DISTRIBUTION-409 OXYGEN 794.60
OXYGEN 174.65
OXYGEN 866.31_
TOTAL: 2,679.90
LEDUC LEDUC HISTORIC EST SUN LIFE ASSUANCE COMPANY OF CANADA JULY 2019 LIFE INSURANCE 0.98
JULY 2019 LTD 2.16
GERRYS FIRE & SAFETY INC. ANNUAL FIRE EXTING. SVC - 42.50_
TOTAL: 45.64
NON-DEPARTMENTAL ECONOMIC DEV-IND. SUN LIFE ASSUANCE COMPANY OF CANADA JULY 2019 LIFE INSURANCE 9.49_
TOTAL: 9.49
ECONOMIC DEVELOPMENT ECONOMIC DEV-IND. SUN LIFE ASSUANCE COMPANY OF CANADA JULY 2019 LIFE INSURANCE 11.46
JULY 2019 LTD 33.65_
TOTAL: 45.11
NON-DEPARTMENTAL WATER SUN LIFE ASSUANCE COMPANY OF CANADA JULY 2019 LIFE INSURANCE 141.08_
TOTAL: 141.08
PUBLIC WORKS WATER O'REILLY AUTOMOTIVE COOLANT FILTER, SHEET, ETC 35.97
BAUER SERVICES REPAIR PV DUMP STATION 275.00
SUN LIFE ASSUANCE COMPANY OF CANADA JULY 2019 LIFE INSURANCE 33.99
JULY 2019 LTD 67.69
CORE & MAIN LP METERS 1,093.01
VIII-1
06-11-2019 03:02 PM 10-02 COUNCIL REPORT PAGE: 4
DEPARTMENT FUND VENDOR NAME DESCRIPTION AMOUNT_
ANDERSEN, EARL F. BLUE FLAGS 273.90
DAKOTA ELECTRIC ASSN ELECTRICAL SERVICES 68.24
GERRYS FIRE & SAFETY INC. ANNUAL FIRE EXTING. SVC - 429.75_
TOTAL: 2,277.55
NON-DEPARTMENTAL WASTEWATER SUN LIFE ASSUANCE COMPANY OF CANADA JULY 2019 LIFE INSURANCE 104.65_
TOTAL: 104.65
PUBLIC WORKS WASTEWATER VALLEY WELDING & MACHINE REPAIR WART HOG 75.00
STEEL 19.00
SUN LIFE ASSUANCE COMPANY OF CANADA JULY 2019 LIFE INSURANCE 26.07
JULY 2019 LTD 52.57
DAKOTA ELECTRIC ASSN ELECTRICAL SERVICES 127.09
ELECTRICAL SERVICES 117.51_
TOTAL: 417.24
NON-DEPARTMENTAL STORM WATER UTILIT SUN LIFE ASSUANCE COMPANY OF CANADA JULY 2019 LIFE INSURANCE 87.49_
TOTAL: 87.49
PUBLIC WORKS STORM WATER UTILIT SUN LIFE ASSUANCE COMPANY OF CANADA JULY 2019 LIFE INSURANCE 23.45
JULY 2019 LTD 53.85_
TOTAL: 77.30
PARKS & RECREATION ARENA CINTAS CORPORATION NO 2 RESTOCK FIRST AID CABINET 39.43
HUEBSCH LAUNDRY CO. ENTRY RUG SERVICE 49.11
SUN LIFE ASSUANCE COMPANY OF CANADA JULY 2019 LIFE INSURANCE 13.10
JULY 2019 LTD 28.68
GERRYS FIRE & SAFETY INC. ANNUAL FIRE EXTING. SVC - 81.00
W.W. GRAINGER, INC. LAMPS FOR EMERGENCY EXITS 17.76
R & R SPECIALTIES, INC. BLADE SHARPENING 65.00_
TOTAL: 294.08
NON-DEPARTMENTAL HYDRO ELECTRIC SUN LIFE ASSUANCE COMPANY OF CANADA JULY 2019 LIFE INSURANCE 12.22_
TOTAL: 12.22
PUBLIC WORKS HYDRO ELECTRIC SUN LIFE ASSUANCE COMPANY OF CANADA JULY 2019 LIFE INSURANCE 3.26
JULY 2019 LTD 6.84_
TOTAL: 10.10
VIII-1
06-11-2019 03:02 PM 10-02 COUNCIL REPORT PAGE: 5
DEPARTMENT FUND VENDOR NAME DESCRIPTION AMOUNT_
=============== FUND TOTALS ================
101 GENERAL 68,331.00
200 PARKS 6,075.29
201 AQUATIC CENTER 12,857.98
205 CABLE TV 6.51
210 HERITAGE PRESERVATION 14.04
213 FIRE & AMBULANCE 28,685.78
220 LEDUC HISTORIC ESTATE 45.64
407 ECONOMIC DEV-IND. PK 54.60
600 WATER 2,418.63
601 WASTEWATER 521.89
603 STORM WATER UTILITY 164.79
615 ARENA 294.08
620 HYDRO ELECTRIC 22.32
--------------------------------------------
GRAND TOTAL: 119,492.55
--------------------------------------------
TOTAL PAGES: 5
VIII-1
06-13-2019 11:24 AM 10-02 COUNCIL REPORT PAGE: 1
DEPARTMENT FUND VENDOR NAME DESCRIPTION AMOUNT_
NON-DEPARTMENTAL GENERAL MISCELLANEOUS V CURRY, SUE ELLEN 1 -02479 65.06_
TOTAL: 65.06
ADMINISTRATION GENERAL ERICA HENDERSON ANTI-FATIGUE MAT 19.27_
TOTAL: 19.27
CITY CLERK GENERAL ALLINA OCC MED PRE-EMPLOYMENT 210.00
FORUM COMMUNICATIONS COMPANY PHN; REZONE 2128 VERMILLIO 55.20
PHN CHAPTER 91 ALLOW CHICK 69.00
PHN VACATION OF ROW IN TOD 124.20
PHN VACATION OF ROW ON ADA 82.80
ORDINANCE 2019-03; REZONE 55.20
LABORATORY CORP OF AMERICA HOLDING POST ACCIDENT/PREEMPLOYMEN 657.40_
TOTAL: 1,253.80
FINANCE GENERAL BERGANKDV LTD 2018 AUDIT FEES 14,500.00_
TOTAL: 14,500.00
FACILITY MANAGEMENT GENERAL ECOLAB PEST ELIMINATION DIVISION CONTRACTED PEST CONTROL AT 143.84
CONTRACTED PEST CONTROL AT 90.28
CONTRACTED PEST CONTROL AT 84.47
CONTRACTED PEST CONTROL AT 76.04
CENTERPOINT ENERGY GAS SERVICE 39.60
GAS SERVICE 67.99
GAS SERVICE 38.44
TRANE PARTS CENTER QUARTERLY SVC AGREEMENT CH 1,371.25_
TOTAL: 1,911.91
I.T. GENERAL OFFICE OF MN.IT SERVICES WAN/USAGE MAY 2019 125.00
LOGIS/LOCAL GOVERNMENT INFORMATION SYS NETWORK SERVICES 93.75
ENTRUST TOKEN, TRANSCEIVER 15.00
ENTRUST TOKEN, TRANSCEIVER 1,254.01
PRESIDIO NETWORKED SOLUTIONS GROUP LLC ARUBA IAP'S 8,946.54
ARUBA IAP'S 1,865.53
ARUBA IAP'S 1,259.40
ARUBA IAP'S 1,274.40
ARUBA IAP'S 4,005.40
ARUBA IAP'S 665.56
CDW GOVERNMENT INC QUANTUM LTO CLEANING TAPE 41.88_
TOTAL: 19,546.47
POLICE GENERAL SIEWERTS GARAGE INC TOW DUMP TRUCK - EVIDENCE 512.18
TACTICAL SOLUTIONS RADAR RECERTS 465.00
LOGIS/LOCAL GOVERNMENT INFORMATION SYS APPL/MDC POLICE & FIRE - J 2,855.00
THOMSON REUTERS - WEST CLEAR LAW ENFROCEMENT-MAY 200.55
ANCOM TECHNICAL CENTER, INC. PORTABLE RADIO PARTS 259.48
GALLS LLC HEDRICK UNIFORM ALLOWANCE 12.58
NET TRANSCRIPTS, INC. TRANSCRIPTION SERVICES 469.64
SHRED RIGHT DESTRUCTION CHARGES 15.00
MISCELLANEOUS V CHILDREN'S HOSPITALS & CASE REVIEW 250.00
DAKOTA COUNTY TECH COLLEGE PURSUIT REFRESHER YOUNG TO 500.00
PURSUIT REFRESHER NELSON, 500.00
GRAPHIC DESIGN BUSINESS CARDS 110.00
ITL PATCH & MONOGRAM MEDAL OF VALOR AWARD 54.85
SOUTH EAST TOWING OF HASTINGS INC JUNE 2019 LOT RENT 195.00
STREICHERS 99MM DUTY AMMUNITION 1,296.88
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06-13-2019 11:24 AM 10-02 COUNCIL REPORT PAGE: 2
DEPARTMENT FUND VENDOR NAME DESCRIPTION AMOUNT_
_______________
TOTAL: 7,696.16
BUILDING & INSPECTIONS GENERAL BAKKEN, THOMAS FLIGHT TO ICC CONFERENCE 316.23_
TOTAL: 316.23
PUBLIC WORKS STREETS GENERAL MIDWEST ELECTRICAL CONSTRUCTION REINSTALL/RE-ENERGIZE DT L 1,785.00
FORCE AMERICA MONITOR CREDIT 2,005.92-
ASSEMBLY, MONITOR 2,896.60_
TOTAL: 2,675.68
PUBLIC WORKS STR. LIGH GENERAL DAKOTA ELECTRIC ASSN ELECTRIC SVC #1527043 2,472.47
MILLERBERND LIGHT POLES 16,128.00_
TOTAL: 18,600.47
PARKS & RECREATION GENERAL CENTERPOINT ENERGY GAS SERVICE 53.90_
TOTAL: 53.90
PARKS & RECREATION PARKS CENTERPOINT ENERGY GAS SERVICE 78.85
GAS SERVICE 112.71_
TOTAL: 191.56
PARKS & RECREATION AQUATIC CENTER CENTERPOINT ENERGY GAS SERVICE 92.19_
TOTAL: 92.19
FIRE FIRE & AMBULANCE IMAGE TREND, INC. APPICATION SVC PROVIDER MO 675.00
PHASE 2 MONTHLY HOSTING FE 257.50
LOGIS/LOCAL GOVERNMENT INFORMATION SYS APPL/MDC POLICE & FIRE - J 275.00
HOMETOWN ACE HARDWARE PAPER KEY TAG FOR STATION 7.06
KIEL KWIATKOWSKI SAFETY FOOTWEAR 200.00
ASPEN MILLS UNIFORMS FOR NELSON 475.80
CARLSON AUTO TRUCK INC. REPAIR TO FIRE STAFF VEHIC 608.43
EMERGENCY APPARATUS MAINT DIPSTICK-CUMMINS FOR FIRE 103.80
GERRYS FIRE & SAFETY INC. ANNUAL FIRE EXTINGUISHER S 203.90
JEFFERSON FIRE & SAFETY INC BLK DIA RUBBER FF BOOTS 163.01
CENTERPOINT ENERGY GAS SERVICE 241.49
TERRYS HARDWARE, INC. RED SPRAY PAINT/HALOGEN BU 12.97_
TOTAL: 3,223.96
AMBULANCE FIRE & AMBULANCE PRAXAIR DISTRIBUTION-409 OXYGEN 175.58_
TOTAL: 175.58
LEDUC LEDUC HISTORIC EST ECOLAB PEST ELIMINATION DIVISION CONSTRACTED PEST CONTROL A 124.58
CENTERPOINT ENERGY GAS SERVICE 201.01_
TOTAL: 325.59
POLICE RESERVES POLICE RESERVE S.R KISS'S AUTO BODY & FRAME SHOP REAPAIR - H1008 1,244.85_
TOTAL: 1,244.85
POLICE-DUI ENFORCEMENT DUI ENFORCEMENT/EQ FLUEGEL LAW FIRM, PA FORFEITURE DISBURSEMENT 91.00
FORFEITURE DISBURSEMENT 27.00_
TOTAL: 118.00
EDA/HRA HRA REDEVELOPMENT DAKOTA COUNTY PROPERTY RECORDS RECORDING FEES - HEDRA LOA 64.80_
TOTAL: 64.80
NON-DEPARTMENTAL WATER MISCELLANEOUS V GARRICK, LORI 10-247000-05 125.00
VIII-1
06-13-2019 11:24 AM 10-02 COUNCIL REPORT PAGE: 3
DEPARTMENT FUND VENDOR NAME DESCRIPTION AMOUNT_
VANDERKOOI, ROSS/KAR 13-166000-01 19.61
BETTIS, BENJAMIN 15-080000-04 8.13_
TOTAL: 152.74
PUBLIC WORKS WATER MIDWEST ELECTRICAL CONSTRUCTION LIGHT FIXTURE REPAIRS - SH 105.00
CITY OF BLOOMINGTON BACT SAMPLING 325.00
GOPHER STATE ONE-CALL INC LOCATES - MAY 544.05
MILLER ELECTRIC INC ELECTRICAL WORK AT PW 1,278.35
CENTERPOINT ENERGY GAS SERVICE 223.68
GAS SERVICE 63.88_
TOTAL: 2,539.96
PUBLIC WORKS WASTEWATER CENTERPOINT ENERGY GAS SERVICE 156.23_
TOTAL: 156.23
PARKS & RECREATION ARENA CENTERPOINT ENERGY GAS SERVICE 566.46_
TOTAL: 566.46
PUBLIC WORKS HYDRO ELECTRIC MIDWEST ELECTRICAL CONSTRUCTION REPAIR SEALS - HYDRO 630.00_
TOTAL: 630.00
INVALID DEPARTMENT INSURANCE FUND LEAGUE/MN CITIES INS TRST WC CLAIM 1,166.66
LEAGUE MN CITIES INSURANCE TRUST 3RD QTR 2019 GENERAL LIABI 55,846.00
3RD QTR 2019 WORKERS COMP 92,949.00_
TOTAL: 149,961.66
NON-DEPARTMENTAL ESCROW - DEV/ENG/T MSA PROFESSIONAL SERVICES, INC. SOUTH PINES 9TH 1,363.64_
TOTAL: 1,363.64
=============== FUND TOTALS ================
101 GENERAL 66,638.95
200 PARKS 191.56
201 AQUATIC CENTER 92.19
213 FIRE & AMBULANCE 3,399.54
220 LEDUC HISTORIC ESTATE 325.59
221 POLICE RESERVE S.R. 1,244.85
222 DUI ENFORCEMENT/EQUIP S.R 118.00
404 HRA REDEVELOPMENT 64.80
600 WATER 2,692.70
601 WASTEWATER 156.23
615 ARENA 566.46
620 HYDRO ELECTRIC 630.00
705 INSURANCE FUND 149,961.66
807 ESCROW - DEV/ENG/TIF-HRA 1,363.64
--------------------------------------------
GRAND TOTAL: 227,446.17
--------------------------------------------
TOTAL PAGES: 3
VIII-1
City Council Memorandum
To: Mayor Fasbender & City Council Members
From: Erica Henderson, Deputy City Clerk
Date: June 17, 2019
Item: Approve In-Store Fireworks Sales for Walmart
Council Action Requested:
Approve the attached resolution approving in-store fireworks sales for Walmart.
Background Information:
Brandon Kilburg, Store Manager of Walmart, 1752 North Frontage Road, submitted an
application for in-store fireworks sales. The Fire Marshal has reviewed the application and a
background check was successfully completed. The proposed dates of sales are between June
18, 2019 and July 8, 2019. Issuance of the license is contingent on final inspection by the Fire
Marshal.
Financial Impact:
The $100.00 Fireworks License fee has been paid.
Advisory Commission Discussion:
N/A
Council Committee Discussion:
N/A
Attachments:
Resolution
VIII-2
CITY OF HASTINGS
DAKOTA COUNTY, MINNESOTA
RESOLUTION 06 - - 19
RESOLUTION APPROVING A FIREWORKS LICENSE FOR
WALMART WITHIN THE CITY OF HASTINGS
WHEREAS, Brandon Kilburg, Store Manager of Walmart, 1752 North Frontage Road, has presented
an application for an in-store sales Fireworks License between the days of June 18, 2019 and July 8, 2019 ; and
NOW, THEREFORE BE IT RESOLVED, by the City Council of the City of Hastings, that the in-store
sales Fireworks License for Walmart is approved.
ADOPTED BY THE CITY COUNCIL OF HASTINGS, MINNESOTA THIS 17th DAY OF
JUNE 2019.
Ayes:
Nays:
Absent:
Mary D. Fasbender, Mayor
ATTEST:
Julie Flaten, City Clerk (SEAL)
VIII-2
City Council Memorandum
To: Mayor Fasbender & City Council Members
From: Erica Henderson, Deputy City Clerk
Date: June 17, 2019
Item: One-Day Temporary Gambling Permit for YMCA of the Greater Twin Cities
Council Action Requested:
Approve the attached resolution approving the one-day temporary gambling permit for the
YMCA of the Greater Twin Cities.
Background Information:
The YMCA of the Greater Twin Cities submitted an application for a one-day temporary
gambling permit for July 21, 2019 for Duck Races to be held at Vermillion Falls Park, 215 21st
East Street. This event is part of the Rivertown Days Celebration.
Financial Impact:
The $25.00 One-Day Temporary Gambling License fee has been paid.
Advisory Commission Discussion:
N/A
Council Committee Discussion:
N/A
Attachments:
Resolution
VIII-3
CITY OF HASTINGS
DAKOTA COUNTY, MINNESOTA
RESOLUTION NO. 6- -19
RESOLUTION APPROVING THE APPLICATION BY
THE YMCA OF THE GREATER TWIN CITIES FOR A
TEMPORARY ONE-DAY GAMBLING PERMIT
WHEREAS, the YMCA of the Greater Twin Cities has presented an application to the City of Hastings
for a one day temporary gambling permit on July 22, 2018 to be held at Vermillion Falls Park, 215 21st East
Street, Hastings; and;
WHEREAS, the Minnesota Alcohol and Gambling Enforcement Division requires a resolution be passed
to approve these request; and
WHEREAS, an application for a one day temporary gambling permit has been presented;
WHEREAS, the required fee of $25.00 has been paid.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hastings that the Mayor
and City Clerk are authorized and directed to sign this resolution and forward to the appropriate agency, showing
the approval of this application.
Ayes:
Nays:
Absent:
Mary D. Fasbender, Mayor
ATTEST:
Julie Flaten, City Clerk
VIII-3
CITY OF HASTINGS
DAKOTA COUNTY, MINNESOTA
RESOLUTION 06- -19
A RESOLUTION EXPRESSING ACCEPTANCE OF AND APPRECIATION OF
A DONATION TO THE PARKS AND RECREATION DEPARTMENT
WHEREAS, The Behrends Family has presented to the City Parks &
Recreation Department a donation of $800.00 and has designated that this
donation be used for a memorial bench to be placed in a City Park or on a City
Trail; and
WHEREAS, the City Council is appreciative of the donation and
commends The Behrends Family for their civic efforts,
NOW, THEREFORE BE IT RESOLVED, by the City Council of the City of
Hastings, Minnesota;
1. That the donation is accepted and acknowledged with gratitude; and
2. That the donation will be appropriated for a memorial bench to be
placed in a City Park or on a City Trail; and
Adopted this 17th day of June
________________________________
Mary Fasbender, Mayor
Attest:
____________________________
Julie Flaten, City Clerk
VIII-4
CITY OF HASTINGS
DAKOTA COUNTY, MINNESOTA
RESOLUTION 06- -19
A RESOLUTION EXPRESSING ACCEPTANCE OF AND APPRECIATION OF
A DONATION TO THE PARKS AND RECREATION DEPARTMENT
WHEREAS, The Lindberg Family has presented to the City Parks &
Recreation Department a donation of $800.00 and has designated that this
donation be used for a memorial bench to be placed in a City Park or on a City
Trail; and
WHEREAS, the City Council is appreciative of the donation and
commends The Lindberg Family for their civic efforts,
NOW, THEREFORE BE IT RESOLVED, by the City Council of the City of
Hastings, Minnesota;
1. That the donation is accepted and acknowledged with gratitude; and
2. That the donation will be appropriated for a memorial bench to be
placed in a City Park or on a City Trail; and
Adopted this 17th day of June
________________________________
Mary Fasbender, Mayor
Attest:
____________________________
Julie Flaten, City Clerk
VIII-5
City Council
Memorandum
To: Mayor Fasbender & City Council Members
From: Erica Henderson, Deputy City Clerk
Date: June 17, 2019
Item: Approve Renewal of Liquor Licenses for 2019-2020 licensing period
Council Action Requested:
Approve the attached resolution approving liquor license renewals.
Background Information:
The City has received and reviewed applications for renewal of all liquor license categories for
the July 1, 2019 – June 30, 2020 licensing period; those establishments are listed in the attached
resolution.
Approvals and issuance of licenses are contingent upon the City receiving all license fees,
required documents and completion of criminal background investigations by the Hastings
Police Department.
Financial Impact:
License revenue is included in the budget.
Advisory Commission Discussion:
N/A
Council Committee Discussion:
N/A
Attachments:
Resolution
VIII-6
CITY OF HASTINGS
DAKOTA COUNTY, MINNESOTA
RESOLUTION NO. 06- -19
RESOLUTION APPROVING RENEWAL
OF LIQUOR LICENSES FOR 2019-2020
WHEREAS, the City has received and reviewed applications for renewal of all liquor
license categories; and
WHEREAS, approval and issuance of licenses are contingent upon the City receiving all
license fees, required documents and completion of criminal background investigations; and
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hastings
that the following licenses are approved for the July 1, 2019 – June 30, 2020 licensing period.
On-Sale and Sunday Intoxicating Liquor
Licensee Venue Address
2nd Street Depot Bar and
Grill LLC
2nd Street Depot Bar and Grill 320 2nd St. E.
Apple Minnesota Applebee’s Neighborhood Grill & Bar 2000 Vermillion St.
BCDE LLC Pub 55 880 Bahls Dr.
Bierstube Inc. Bierstube 109 W 11th St.
Chipotle Mexican
Grill/Colorado LLC
Chipotle Mexican Grill 1769 North Frontage Rd.
Due Olives LLC Lock & Dam Eatery 101 2nd St.
Dugarels Inc. Dugarels 3475 Vermillion St.
El Mexican Restaurant of
Hastings LLC
El Mexican Restaurant 119 2nd St. E.
GBR Investment Inc. Coliseum Sports Bar & Grill 1840 Vermillion St.
Jackson P. Reece LLC Hastings Public House 2015 Westview Dr.
Loco U & Me LLC Me & Julio 350 33rd St. W.
MOPECA Inc. Las Margaritas Mexican Restaurant 2100 Vermillion St.
PTJ Restaurants Inc. Hastings Green Mill 909 Vermillion St.
River Investments Inc. The Busted Nut Bar & Grill 118 2nd St. E.
Taproot LLC The Onion Grille 100 Sibley St.
Thompson Zeigler Fireside
Pizza
The Fireside Social House 106-108 2nd St. E.
Pizza on 50th & France Inc. Carbone’s Pizza of Hastings 1290 N. Frontage Rd.
VIII-6
Off-Sale Intoxicating Liquor
Licensee Venue Address
Coborn’s Inc. Coborn’s Liquor 225 33rd St. W.
Jake’s Discount Liquor LLC Jake’s Discount Liquor 1609 Vermillion St.
Nirvana LLC Ace Liquor Warehouse 1250 Frontage Rd.
Rondeau Enterprises LLC House of Wines and Liquor 1225 Vermillion St.
Supervalu Inc. Cub Discount Liquors 1729 Market Blvd.
Walmart Inc. Walmart 1752 N. Frontage Rd.
3.2 Off-Sale
Licensee Venue Address
Northern Tier Retail LLC Speedway 1390 Frontage Rd.
Northern Tier Retail LLC Speedway 215 33rd St. W.
Hastings 2002 LLC Cub Foods 1729 Market Blvd.
Kwik Trip Inc. Kwik Trip 1630 Vermillion St.
Tap Room On-Sale and Sunday, Brewer Off-Sale
Licensee Venue Address
Spiral Brewery LLC Spiral Brewery 111 2nd St. E.
On/Off-Sale and Sunday Intoxicating Liquor
Licensee Venue Address
Vermillion Bottle Shop Inc. The Bar 2101 Vermillion St.
Club/Sunday
Licensee Venue Address
American Legion Post 47 Nelson-Lucking Post 50 Sibley St.
FOE Aerie 2212 Spiral Bridge Eagles Club 1220 Vermillion St.
Ayes:
Nays:
Absent:
Whereupon said resolution was declared duly passed and adopted on the 17th day of June
2019.
_______________________
Mary D. Fasbender, Mayor
ATTEST:
_______________________________
Julie Flaten, City Clerk
VIII-6
City Council
Memorandum
To: Mayor Fasbender & City Council Members
From: Erica Henderson, Deputy City Clerk
Date: June 17, 2019
Item: Approve Renewal of Tobacco Licenses for 2019-2020 licensing period
Council Action Requested:
Approve the attached resolution approving liquor license renewals.
Background Information:
The City has received and reviewed applications for renewal of tobacco licenses for the July 1,
2019 – June 30, 2020 licensing period. Establishments renewing are listed in the attached
resolution.
Approvals and issuance of licenses are contingent upon the City receiving all license fees,
require documents and completion of criminal background investigations by the Hastings Police
Department.
Financial Impact:
License revenue is included in the budget.
Advisory Commission Discussion:
N/A
Council Committee Discussion:
N/A
Attachments:
Resolution
VIII-7
CITY OF HASTINGS
DAKOTA COUNTY, MINNESOTA
RESOLUTION NO. 06- -19
RESOLUTION APPROVING RENEWAL
OF TOBACCO LICENSES FOR 2019-2020
WHEREAS, the City has received and reviewed applications for renewal of tobacco
licenses; and
WHEREAS, approval and issuance of licenses are contingent upon the City receiving all
license fees, required documents and completion of criminal background investigations; and
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hastings
that the following licenses are approved for the July 1, 2019 – June 30, 2020 licensing period.
Licensee d/b/a Address
Nirvana LLC Ace Liquor Warehouse 1250 Frontage Rd.
Coborn’s Inc. Coborn’s Liquor 225 33rd St. W.
Coborn’s Inc. Coborn’s Store 225 33rd St. W.
Hastings 2002 LLC Cub Foods 1729 Market Blvd.
Linn Retail Centers Inc. Hastings Holiday 1500 Vermillion St.
Hastings Tobacco & Vape Inc. 1769 Market Blvd.
Rondeau Enterprises LLC House of Wines and Liquor 1225 Vermillion St.
Jake’s Discount Liquor LLC Jake’s Discount Liquor 1609 Vermillion St.
Kwik Trip Inc. Kwik Trip 1630 Vermillion St.
LiQuiVape 1318 Vermillion St.
Coborn’s Inc. Little Dukes 225 33rd St. W.
Miller & Holmes Inc. M & H Gas 1402 Vermillion St.
Northern Tier Retail LLC Speedway 1390 Frontage Rd.
Northern Tier Retail LLC Speedway 215 33rd St. W.
Walgreens 1017 Vermillion St.
Walmart Inc. Walmart 1752 N. Frontage Rd.
Westview Tobacco 1355 S. Frontage Rd.
Ayes:
Nays:
Absent:
Whereupon said resolution was declared duly passed and adopted on the 17th day of June
2019.
_______________________
Mary D. Fasbender, Mayor
ATTEST:
_______________________________
Julie Flaten, City Clerk
VIII-7
City Council
Memorandum
To: Mayor Fasbender & City Council Members
From: Erica Henderson, Deputy City Clerk
Date: June 17, 2019
Item: Approve Renewal of Pawnbroker/Precious Metal Dealers License for 2019-
2020 licensing period
Council Action Requested:
Approve the attached resolution approving a pawnbroker/precious metal dealers license renewal.
Background Information:
Mr. Robert Bohn, Old Mill Pawn, 2324 Vermillion Street, submitted a renewal application for
the pawnbroker/precious metal dealers license for the July 1, 2019 – June 30, 2020 licensing
period.
Approval and issuance of the license is contingent upon the City receiving all license fees. The
Old Mill Pawn is in compliance with monthly reporting and payments.
A criminal background investigation has been completed by the Hastings Police Department.
Financial Impact:
License revenue is included in the budget.
Advisory Commission Discussion:
N/A
Council Committee Discussion:
N/A
Attachments:
Resolution
VIII-8
CITY OF HASTINGS
DAKOTA COUNTY, MINNESOTA
RESOLUTION NO. 06- -19
RESOLUTION APPROVING RENEWAL
A PAWNBROKER/PRECIOUS METAL DEALERS
LICENSE FOR 2019-2020
WHEREAS, the City has received and reviewed the pawnbroker/precious metal dealers
application for Old Mill Pawn; and
WHEREAS, approval and issuance of the license is contingent upon the City receiving
the license fee; and
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hastings
that the following licenses are approved for the July 1, 2019 – June 30, 2020 licensing period.
Ayes:
Nays:
Absent:
Whereupon said resolution was declared duly passed and adopted on the 17th day of June
2019.
_______________________
Mary D. Fasbender, Mayor
ATTEST:
_______________________________
Julie Flaten, City Clerk
VIII-8
City Council
Memorandum
To: Mayor Fasbender & City Council Members
From: Erica Henderson, Deputy City Clerk
Date: June 17, 2019
Item: River Investments Inc. d/b/a The Busted Nut Bar & Grill 2:00 a.m. Liquor
License
Council Action Requested:
Approve the attached resolution approving a 2:00 a.m. Liquor License for River Investments Inc.
d/b/a The Busted Nut Bar & Grill.
Background Information:
River Investments Inc. d/b/a The Busted Nut Bar & Grill has submitted a 2:00 a.m. Liquor
License to be able to sell liquor until 2:00 a.m. The 2:00 a.m. Liquor License is a separate liquor
license and is not included in The Busted Nut Bar & Grill’s On-Sale and Sunday Liquor
Licenses.
MN State Statute 340A.504 and Hastings City Code Section 111 allows liquor establishments to
sell liquor until 1:00 a.m. The State Statute and City Code also allows licensed liquor
establishments to sell liquor between the hours of 1:00 a.m. and 2:00 a.m. To sell liquor until
2:00 a.m., the licensed liquor establishment must apply for a special 2:00 a.m. license through
the State Alcohol and Gambling Enforcement Division (AGED). The initial application requires
City Council approval. The AGED coordinates with the liquor establishment for renewal of the
2:00 a.m. license.
Financial Impact:
Fees are established and paid to the AGED; the City does not require any fees.
Advisory Commission Discussion:
N/A
Council Committee Discussion:
N/A
Attachments:
Resolution
VIII-9
CITY OF HASTINGS
DAKOTA COUNTY, MINNESOTA
RESOLUTION NO. 06- -19
RESOLUTION APPROVING THE APPLICATION BY
RIVER INVESTMENTS INC.
d/b/a THE BUSTED NUT BAR & GRILL
FOR A 2:00 A.M. LIQUOR LICENSE
WHEREAS, River Investments Inc. d/b/a The Busted Nut Bar & Grill has presented an
application to the City of Hastings for a 2:00 a.m. Liquor License; and
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hastings
that the 2:00 a.m. Liquor License for River Investments Inc. d/b/a The Busted Nut Bar & Grill is
approved.
Ayes:
Nays:
Absent:
Whereupon said resolution was declared duly passed and adopted on the 17th day of June
2019.
_______________________
Mary D. Fasbender, Mayor
ATTEST:
_______________________________
Julie Flaten, City Clerk
VIII-9
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City Council Memorandum
To: Mayor Fasbender & City Council Members
From: Michael T. Schutt, Fire & EMS Director
Date: June 11, 2019
Item: Approve Medical Director Services Agreement
Council Action Requested: Council is asked to approve an updated Medical Director Services
Agreement with Dr. Larry Erickson.
Background Information: Dr. Erickson has been serving as our Medical Director for the City for over
forty years. Our current Agreement is through Allina Health and Dr. Erickson. Dr. Erickson is in the
process of retiring from Allina Health, but would like to stay on as our Medical Director for the City,
primarily for our ambulance service. Dr. Erickson has been a valued member of our organization, he is
active in the metro area ambulance services director’s group and continually stays abreast of current
technologies, trends and skills.
Financial Impact: Under the Allina/Dr. Erickson agreement, the cities obligation is $1000.00 annually,
with Allina Health paying the difference. The proposed contract is for an annual fee of $6000.00 payable
to Dr. Erickson and the city providing professional liability insurance through the cities provider. This
policy is $2679.04.
I did a comparison of comparable public ambulance services in the area and found the annual cost of
medical direction is between $10,000 and $20,000 annually.
Advisory Commission Discussion: N/A
Council Committee Discussion: N/A
Attachments:
Copy of Agreement
Copy of insurance quote
VIII-11
PRE-HOSPITAL MEDICAL DIRECTION SERVICES AGREEMENT
BETWEEN
DR. LAWRENCE ERICKSON
AND
THE CITY OF HASTINGS
This medical direction pre-hospital services agreement (“Agreement”), is, by and between Dr. Lawrence
Erickson, a Minnesota licensed physician, and the City of Hastings, a Minnesota municipal corporation.
RECITALS
WHEREAS, City operates an ambulance service which provides emergency medical services in Hastings’
primary service area.
WHEREAS, Dr. Erickson is a physician and provides emergency medical training, medical direction, and
other services to municipal and private rescue-EMS service providers, and
WHEREAS, City maintains and operates an emergency medical service program and desires the
assistance and training of Dr. Lawrence Erickson in the provision of such services; and
WHEREAS, Dr. Lawrence Erickson desires to provide assistance and training to the City.
NOW THEREFORE, in consideration of the mutual covenants contained herein and for other valuable
consideration, the receipt and sufficiency of which is hereby acknowledged, the parties set forth above,
intending to be legally bound, agree as follow:
ARTICLE 1
Obligations of Parties
1.1 Medical Director. Dr. Lawrence Erickson shall serve as the pre-hospital Medical Director
(“Medical Director”) for the City pursuant to the terms of this Agreement. The duties and
obligations of the Medical Director are specified in Schedule 1.1, which is attached hereto and
incorporated herein by this reference. The Medical Director shall at all times (a) be currently
licensed as a physician in the State of Minnesota, (b) be a board certified emergency medicine
physician, (c) have experience in, and knowledge of, emergency care of acutely ill or traumatized
patients, and (d) be familiar with the design and operation of local, regional and state
emergency medical service systems.
1.2 Duties of City. To assist Dr. Lawrence Erickson in the discharge of its duties hereunder City shall
be responsible for performing the duties set forth in Schedule 1.3, which is attached hereto and
incorporated herein by this reference.
ARTICLE 2
Term and Termination
2.1 Term. This Agreement shall commence on the Effective Date and shall remain in effect through
December 31, 2021 (“Term”).
VIII-11
2.2 Termination. Subject to the continuing obligations of the parties as set forth in Articles 1, 4, 5
and 7:
2.2.1 Termination without Cause. Either party may terminate this Agreement at any time
without cause by providing the other party written notice of termination at least
sixty (60) days prior to the date of termination. Any termination of this Agreement
pursuant to this Section shall be effective only at the end of the then current contract
year. Further, no termination pursuant to this Section may be effective prior to the
end of the first contract year of this Agreement.
2.2.2 Termination with Cause. Either party may terminate this Agreement with cause upon
the default of the other party under any material term of this Agreement and the
defaulting party’s failure to cure such default within thirty (30) days after receipt of
written notice specifying the precise nature of the default. Upon the defaulting
party’s failure to cure the default within the foregoing thirty-day cure period, this
Agreement shall be deemed terminated without further action.
2.2.3 Change in Law. If any provision of this Agreement is in conflict with current state
or federal laws, regulations or rules, or a subsequent change in state or federal
law, regulations or rules, or judicial interpretation thereof, the parties mutually
agree to amend this Agreement in writing to comply with the law, regulation, rule or
interpretation, or, if the parties are unable to reach agreement through good faith
negotiation within thirty (30) days of becoming aware of the conflict, either party
may terminate this Agreement effective immediately upon notice in writing to the
other party.
2.2.4 Mutual Agreement. The parties may terminate this Agreement by mutual agreement
at any time.
ARTICLE 3
Compensation
3.1 Compensation. In consideration of the services furnished by Dr. Lawrence Erickson under
this Agreement, City shall pay Dr. Lawrence Erickson compensation of $6,000 annually.
ARTICLE 4
Indemnification
4.1 City Indemnification. Subject to the limitations, exceptions, and maximum liability set forth in
Minnesota Statutes Chapter 466, City shall indemnify, defend, and hold harmless Dr. Lawrence
Erickson, his affiliates, officers, employees, agents, successors, and assigns from and against any
and all liabilities, claims, damages, causes of actions, lawsuits, judgments, demands, and
expenses, including court costs and reasonable attorneys’ fees, resulting from any act or
omission of City, its agents, employees, contractors, and trainees arising out of this Agreement.
4.2 Dr. Lawrence Erickson Indemnification. Dr. Lawrence Erickson shall indemnify, defend, and hold
harmless City, its Mayor, city council and individual city council members, employees, and
agents from and against any and all liabilities, claims, damages, causes of actions, lawsuits,
VIII-11
judgments, demands, and expenses, including court costs and reasonable attorneys’ fees,
resulting from any act or omission of Dr. Lawrence Erickson, his agents, employees, and
contractors arising out of this Agreement.
ARTICLE 5
Confidentiality and Audits
5.1 Data Practices Act. Dr. Lawrence Erickson shall comply with the requirements of the Minnesota
Government Data Practices Act (the “Act”) and any applicable laws, rules and regulations
governing the privacy of patient or medical data, including but not limited to any Privacy
Regulation (as defined below) in providing services under this Agreement. No private or
confidential data collected, maintained or used in the course of performance of this Agreement
shall be disseminated, except as authorized or required by the Act either during the Term of this
Agreement or thereafter. Any data supplied to City by Dr. Lawrence Erickson during the Term of
this Agreement shall be administered in accordance with the provisions of the Act regardless of
any internal classifications assigned to the data by City.
5.2 Other Confidential Information. During the course of the performance of the services under this
Agreement, the parties may have access to or become acquainted with confidential information
relating to each others’ business, including, without limitation, patient records, medical
information, and/or other information that relates to or identifies patients. The parties
acknowledge and understand the importance of keeping such information, including the terms
and conditions of this Agreement, confidential and agree to never use, except in performing its
duties under this Agreement, or disclose such information to any third party except as may be
required by a court order. If disclosure is ordered by a court or administrative order, the party
subject to the order shall immediately notify the other party to allow such party the
opportunity to make a reasonable effort to obtain a protective order. Upon the expiration or
termination of this Agreement, the parties shall immediately return to the other party all
records or other tangible documents that contain, embody, or disclose, in whole or in part, any
confidential information of the other party.
5.3 Protected Health Information. Dr. Lawrence Erickson may use and/or disclose protected health
information in providing the services under this Agreement. The parties are committed to
complying with the Standards for Privacy of Individually Identifiable Health Information (the
“Privacy Regulation”) 45 C.F.R. Parts 160 & 164 under the Health Insurance Portability
and Accountability Act of 1996 (“HIPPA”) as it is currently drafted and as it may be subsequently
updated, amended, or revised.
5.4. Auditing. The City and Dr. Lawrence Erickson shall each maintain books, records, documents
and other evidence pertaining to the costs or expenses associated with the work performed
pursuant to this Agreement. Upon request, the City and Dr. Lawrence Erickson shall each allow
the Legislative Auditor or the State Auditor to inspect, audit, copy or abstract all of the books,
records, papers or other documents relevant to this Agreement. The City and Dr. Lawrence
Erickson shall each use generally accepted accounting principles in the maintenance of such
books and records, and shall retain all such books, records, documents and other evidence for a
period of six (6) years from the date of the completion of the activities funded by this
Agreement.
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ARTICLE 6
Miscellaneous Provisions
6.1 Medicare Sanctions or Exclusion. Each party hereby represents and warrants that it is not
and at no time has been sanctioned or excluded from participation in any federally funded
health care programs, including Medicare and Medicaid. Each party shall immediately notify
the other party if it or any of its employees are sanctioned or excluded from any federally
funded health care program, including Medicare and Medicaid, or threatened with the same.
If either party or any of its employees is sanctioned or excluded from participation
in any federally funded health care program during the Term of this Agreement, or
if at any time after the Effective Date it is determined that a party is in breach of
this requirement, this Agreement shall automatically terminate as of the effective
date of such sanction, exclusion or breach.
IN WITNESS WHEREOF, the parties have executed this Agreement effective as of the date first listed
above.
THE CITY OF HASTINGS DR. LAWRENCE ERICKSON
By: ______________________________ ______________________________
Mayor Dr. Lawrence Erickson
By: ______________________________
City Clerk
SCHEDULE 1.1
DUTIES AND OBLIGATIONS OF THE MEDICAL DIRECTOR
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The Medical Director and/or authorized designee shall provide the following:
Responsibilities:
1. Review and update the triage, treatment and transportation guidelines specified in the Basic
and Advanced Life Support Policies and Guidelines for Minnesota (“Guidelines”), and policies at
least annually based upon medical audit outcomes, and medical literature review.
2. Establish policies and procedures for pre-hospital care. (These Policies and Guidelines will be
recognized as Basic and Advanced Life Support Policies and Guidelines for Minnesota Services.)
3. Establish procedures for the administration of medications. (The procedures will be contained
in the Guidelines).
4. Establish, collect and report data points established by the Medical Director used for monitoring
system performance.
5. Provide a Quality Assurance mechanism for hearing, addressing, and responding to complaints
from patients and providers, including, but not limited to, case review and resolution of patient
complaints.
6. Solicit and obtain input from field personnel on a variety of issues related to the development
and operation of Quality Assurance and Continuing Quality Improvement programs.
7. Provide and approve standards for the training and orientation of EMS personnel that impact
patient care.
8. Conduct an annual review of all medications and medical equipment for potential changes.
9. Approve standards, and provide advice as requested, for purchasing and upgrading equipment
and supplies that impact patient care.
10. Conduct annual inservicing and evaluation of Guidelines content of all Emergency Medical
Technicians and Paramedics.
11. Conduct patient care report audits as necessary for QA data collection purposes adhering to
Article 5 Confidentiality: 5.1 Data Practices Act.
12. Maintain the quality of pre-hospital patient care according to the standards and procedures
established under the responsibilities listed above.
13. Conduct regular meetings with Ambulance Department leaders and operational personnel.
SCHEDULE 1.1 (Continued)
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Annual Skills Assessment:
1. Annually, the Medical Director or its designee shall assess the practical skills of each person on
the City roster, including each person’s (a) variance, (b) ALS and (c) BLS skills, and sign a
statement verifying the proficiency of each individual. The statement shall be maintained in
City’s files.
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SCHEDULE 1.3
DUTIES AND RESPONSIBILITIES OF THE CITY
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City shall provide the following:
1. Advise the Medical Director in a timely manner in accordance with the Policies and Guidelines of
any:
a. complaint received concerning the delivery of care by the City.
b. medication or procedure (e.g., intubation) errors that occur.
c. equipment, vehicle, or communication failures that impacts patient care.
d. gross deviation from standards of care.
e. provide medical direction liability insurance.
2. Establish and maintain a mechanism to conduct a review of patient care reports for charting
compliance.
3. Assure that all personnel meet continuing medical education requirements as established by
applicable regulatory agencies.
4. Maintain a current roster, training records, data collection forms, etc.
5. Maintain the following documentation and records related to its First Responders, Emergency
Medical Technicians and Paramedics:
Immunizations and screenings for Hepatitis B, Tetanus (every 10 years), Influenza
(optional), and Mantoux (annually). Documentation must include refusal forms, if
applicable;
HEPA or N95 respirator fit-testing;
Initial and annual continuing education on blood-borne and air-borne pathogens;
Annual Right-to-Know training;
Other licensing requirement documentation as required by Minnesota law;
Background checks
Initial emergency driving training; and
Annual practical skills proficiency statement for each individual
(Remainder Of This Page Intentionally Left Blank)
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City Council Memorandum
To: Mayor Fasbender & City Councilmembers
From: Melanie Lammers, Finance Manager
Date: June 17, 2019
Item: Set Sale Date for Issuance of Bonds
Council Action Requested:
Approve the sale date as July 15, 2019 for $3,935,000 of General Obligation
Bonds, as well as corresponding resolution.
Background Information:
These bonds are for the financing of various street improvement projects within
the City, including Louis Lane neighborhood and Bohlken Drive/31st West
neighborhood. These obligations will be sold by a competitive negotiated sale in
accordance with Minnesota Statues, Chapters 429, 444, and 475. The rating of
these bonds will take place the week of June 24th, 2019.
Financial Impact:
Bonds and interest payments are factored into the City’s debt structure.
Advisory Commission Discussion:
N/A
Council Committee Discussion:
N/A
Attachments:
Resolution
Finance Plan
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EXTRACT OF MINUTES OF A MEETING
OF THE CITY COUNCIL
CITY OF HASTINGS, MINNESOTA
HELD: June 17, 2019
Pursuant to due call and notice thereof, a regular or special meeting of the City Council
of the City of Hastings, Dakota and Washington Counties, Minnesota, was duly held at the City
Hall on June 17, 2019, at 7:00 P.M. for the purpose in part of authorizing the competitive
negotiated sale of the $3,935,000 General Obligation Bonds, Series 2019A.
The following members were present:
and the following were absent:
Member _______________ introduced the following resolution and moved its adoption:
RESOLUTION NO. _______________
RESOLUTION PROVIDING FOR THE COMPETITIVE NEGOTIATED SALE OF
GENERAL OBLIGATION BONDS, SERIES 2019A
A. WHEREAS, the City Council of the City of Hastings, Minnesota (the "City"), has
heretofore determined that it is necessary and expedient to issue General Obligation Bonds,
Series 2019A (the "Bonds") to finance various improvement projects in the City; and
B. WHEREAS, the City has retained Northland Securities, Inc., in Minneapolis,
Minnesota ("Northland"), as its independent municipal advisor and is therefore authorized to sell
the Bonds by competitive negotiated sale in accordance with Minnesota Statutes, Section 475.60,
Subdivision 2(9); and
C. WHEREAS, the City has retained Briggs and Morgan, Professional Association,
in Minneapolis, Minnesota as its bond counsel for purposes of this financing.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hastings,
Minnesota, as follows:
1. Authorization. The City Council hereby authorizes Northland to solicit proposals
for the competitive negotiated sale of the Bonds.
2. Meeting; Proposal Opening. The City Council shall meet at the time and place
specified in the Notice of Sale, in substantially the form attached hereto as Exhibit A, for the
purpose of considering sealed proposals for and awarding the sale of the Bonds. The Finance
Manager, or designee, shall open proposals at the time and place specified in the Notice of Sale.
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3. Notice of Sale. The terms and conditions of the Bonds and the negotiation thereof
are in substantially in the form set forth in the Notice of Sale attached hereto as Exhibit A and
hereby approved and made a part hereof.
4. Official Statement. In connection with the competitive negotiated sale of the
Bonds, the Finance Manager and other officers or employees of the City are hereby authorized to
cooperate with Northland and participate in the preparation of an official statement for the
Bonds, and to execute and deliver it on behalf of the City upon its completion.
The motion for the adoption of the foregoing resolution was duly seconded by member
_______________ and, after full discussion thereof and upon a vote being taken thereon, the
following voted in favor thereof:
and the following voted against the same:
Whereupon the resolution was declared duly passed and adopted.
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STATE OF MINNESOTA
COUNTIES OF DAKOTA AND WASHINGTON
CITY OF HASTINGS
I, the undersigned, being the duly qualified and acting Clerk of the City of Hastings,
Minnesota, DO HEREBY CERTIFY that I have compared the attached and foregoing extract of
minutes with the original thereof on file in my office, and that the same is a full, true and
complete transcript of the minutes of a meeting of the City Council duly called and held on the
date therein indicated, insofar as such minutes relate to the City's $3,935,000 General Obligation
Bonds, Series 2019A.
WITNESS my hand on June 17, 2019.
__________________________________
Clerk
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EXHIBIT A
NOTICE OF SALE
$3,935,000*
GENERAL OBLIGATION BONDS, SERIES 2019A
CITY OF HASTINGS, MINNESOTA
(Book-Entry Only)
NOTICE IS HEREBY GIVEN that these Bonds will be offered for sale according to the following terms:
TIME AND PLACE:
Proposals (also referred to herein as “bids”) will be opened by the City’s Finance Manager, or designee, on
Monday, July 15, 2019, at 10:30 A.M., CT, at the offices of Northland Securities, Inc. (the City’s “Municipal
Advisor”), 150 South 5th Street, Suite 3300, Minneapolis, Minnesota 55402. Consideration of the Proposals for
award of the sale will be by the City Council at its meeting at the City Offices beginning Monday, July 15, 2019
at 7:00 P.M., CT.
SUBMISSION OF PROPOSALS
Proposals may be:
a) submitted to the office of Northland Securities, Inc.,
b) faxed to Northland Securities, Inc. at 612-851-5918,
c) for proposals submitted prior to the sale, the final price and coupon rates may be submitted to Northland
Securities, Inc. by telephone at 612-851-5900 or 612-851-4945, or
d) submitted electronically.
Notice is hereby given that electronic proposals will be received via PARITY™, or its successor, in the manner
described below, until 10:30 A.M., CT, on Monday, July 15, 2019. Proposals may be submitted electronically
via PARITY™ or its successor, pursuant to this Notice until 10:30 A.M., CT, but no Proposal will be received
after the time for receiving Proposals specified above. To the extent any instructions or directions set forth in
PARITY™, or its successor, conflict with this Notice, the terms of this Notice shall control. For further
information about PARITY™, or its successor, potential bidders may contact Northland Securities, Inc. or i-
Deal at 1359 Broadway, 2nd floor, New York, NY 10018, telephone 212-849-5021.
Neither the City nor Northland Securities, Inc. assumes any liability if there is a malfunction of PARITY™ or its
successor. All bidders are advised that each Proposal shall be deemed to constitute a contract between the bidder
and the City to purchase the Bonds regardless of the manner in which the Proposal is submitted.
BOOK-ENTRY SYSTEM
The Bonds will be issued by means of a book-entry system with no physical distribution of bond certificates
made to the public. The Bonds will be issued in fully registered form and one bond certificate, representing the
aggregate principal amount of the Bonds maturing in each year, will be registered in the name of Cede & Co. as
nominee of Depository Trust Company (“DTC”), New York, New York, which will act as securities depository
of the Bonds.
* The City reserves the right to increase or decrease the principal amount of the Bonds. Any such increase or decrease will be
made in multiples of $5,000 and may be made in any maturity. If any maturity is adjusted, the purchase price will also be adjusted
to maintain the same gross spread.
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Individual purchases of the Bonds may be made in the principal amount of $5,000 or any multiple thereof of a
single maturity through book entries made on the books and records of DTC and its participants. Principal and
interest are payable by the City through U.S. Bank, National Association, St. Paul, Minnesota (the “Paying
Agent/Registrar”), to DTC, or its nominee as registered owner of the Bonds. Transfer of principal and interest
payments to participants of DTC will be the responsibility of DTC; transfer of principal and interest payments
to beneficial owners by participants will be the responsibility of such participants and other nominees of
beneficial owners. The successful bidder, as a condition of delivery of the Bonds, will be required to deposit the
bond certificates with DTC. The City will pay reasonable and customary charges for the services of the Paying
Agent/Registrar.
DATE OF ORIGINAL ISSUE OF BONDS
Date of Delivery (Estimated to be August 8, 2019)
AUTHORITY/PURPOSE/SECURITY
The Bonds are being issued pursuant to Minnesota Statutes, Chapters 429, 444 and 475. Proceeds will be used
to finance an improvement project and a water project, and to pay costs associated with the issuance of the
Bonds. The Bonds are payable from special assessments levied against benefited property, net revenues of the
City’s water utility, and additionally secured by ad valorem taxes on all taxable property within the City. The
full faith and credit of the City is pledged to their payment and the City has validly obligated itself to levy ad
valorem taxes in the event of any deficiency in the debt service account established for this issue.
INTEREST PAYMENTS
Interest is due semiannually on each February 1 and August 1, commencing August 1, 2020, to registered
owners of the Bonds appearing of record in the Bond Register as of the close of business on the fifteenth day
(whether or not a business day) of the calendar month preceding such interest payment date.
MATURITIES
Principal is due annually on February 1, inclusive, in each of the years and amounts as follows:
Year Amount Year Amount
2021 $330,000 2026 $395,000
2022 370,000 2027 410,000
2023 380,000 2028 415,000
2024 385,000 2029 425,000
2025 390,000 2030 435,000
Proposals for the Bonds may contain a maturity schedule providing for any combination of serial bonds and term
bonds, subject to mandatory redemption, so long as the amount of principal maturing or subject to mandatory
redemption in each year conforms to the maturity schedule set forth above.
INTEREST RATES
All rates must be in integral multiples of 1/20th or 1/8th of 1%. Rates must be in level or ascending order. All
Bonds of the same maturity must bear a single uniform rate from date of issue to maturity.
ESTABLISHMENT OF ISSUE PRICE
(HOLD-THE-OFFERING-PRICE RULE MAY APPLY – BIDS NOT CANCELLABLE)
The winning bidder shall assist the City in establishing the issue price of the Bonds and shall execute and deliver
to the City at closing an “issue price” or similar certificate setting forth the reasonably expected initial offering
price to the public or the sales price or prices of the Bonds, together with the supporting pricing wires or
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equivalent communications, substantially in the form attached hereto as Exhibit A, with such modifications as
may be appropriate or necessary, in the reasonable judgment of the winning bidder, the City and Bond Counsel.
All actions to be taken by the City under this Notice of Sale to establish the issue price of the Bonds may be
taken on behalf of the City by the City’s Municipal Advisor and any notice or report to be provided to the City
may be provided to the City’s Municipal Advisor.
The City intends that the provisions of Treasury Regulation Section 1.148-1(f)(3)(i) (defining “competitive sale”
for purposes of establishing the issue price of the Bonds) will apply to the initial sale of the Bonds (the
“competitive sale requirements”) because:
(1) the City shall disseminate this Notice of Sale to potential underwriters in a manner that is reasonably
designed to reach potential underwriters;
(2) all bidders shall have an equal opportunity to bid;
(3) the City may receive bids from at least three underwriters of municipal bonds who have established
industry reputations for underwriting new issuances of municipal bonds; and
(4) the City anticipates awarding the sale of the Bonds to the bidder who submits a firm offer to purchase
the Bonds at the highest price (or lowest cost), as set forth in this Notice of Sale.
Any bid submitted pursuant to this Notice of Sale shall be considered a firm offer for the purchase of the
Bonds, as specified in the bid.
In the event that the competitive sale requirements are not satisfied, the City shall promptly so advise the winning
bidder. The City may then determine to treat the initial offering price to the public as of the award date of the
Bonds as the issue price of each maturity by imposing on the winning bidder the Hold-the-Offering-Price Rule
as described in the following paragraph (the “Hold-the-Offering-Price Rule”). Bids will not be subject to
cancellation in the event that the City determines to apply the Hold-the-Offering-Price Rule to the Bonds.
Bidders should prepare their bids on the assumption that the Bonds will be subject to the Hold-the-
Offering-Price Rule in order to establish the issue price of the Bonds.
By submitting a bid, the winning bidder shall (i) confirm that the underwriters have offered or will offer the
Bonds to the public on or before the date of award at the offering price or prices (the “Initial Offering Price”),
or at the corresponding yield or yields, set forth in the bid submitted by the winning bidder and (ii) agree, on
behalf of the underwriters participating in the purchase of the Bonds, that the underwriters will neither offer nor
sell unsold Bonds of any maturity to which the Hold-the-Offering Price Rule shall apply to any person at a price
that is higher than the Initial Offering Price to the public during the period starting on the award date for the
Bonds and ending on the earlier of the following:
(1) the close of the fifth (5th) business day after the award date; or
(2) the date on which the underwriters have sold at least 10% of a maturity of the Bonds to the public at a
price that is no higher than the Initial Offering Price to the public (the “10% Test”), at which time only
that particular maturity will no longer be subject to the Hold-the-Offering-Price Rule.
The City acknowledges that, in making the representations set forth above, the winning bidder will rely on (i)
the agreement of each underwriter to comply with the requirements for establishing issue price of the Bonds,
including, but not limited to, its agreement to comply with the Hold-the-Offering-Price Rule, if applicable to the
Bonds, as set forth in an agreement among underwriters and the related pricing wires, (ii) in the event a selling
group has been created in connection with the initial sale of the Bonds to the public, the agreement of each dealer
who is a member of the selling group to comply with the requirements for establishing issue price of the Bonds,
including but not limited to, its agreement to comply with the Hold-the-Offering-Price Rule, if applicable to the
Bonds, as set forth in a selling group agreement and the related pricing wires, and (iii) in the event that an
underwriter or dealer who is a member of the selling group is a party to a third-party distribution agreement that
was employed in connection with the initial sale of the Bonds to the public, the agreement of each broker-dealer
that is a party to such agreement to comply with the requirements for establishing issue price of the Bonds,
including, but not limited to, its agreement to comply with the Hold-the-Offering-Price Rule, if applicable to the
Bonds, as set forth in the third-party distribution agreement and the related pricing wires. The City further
acknowledges that each underwriter shall be solely liable for its failure to comply with its agreement regarding
the requirements for establishing issue price of the Bonds, including but not limited to, its agreement to comply
with the Hold-the-Offering-Price Rule, if applicable to the Bonds, and that no underwriter shall be liable for the
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failure of any other underwriter, or of any dealer who is a member of a selling group, or of any broker-dealer
that is a party to a third-party distribution agreement to comply with its corresponding agreement to comply with
the requirements for establishing issue price of the Bonds, including, but not limited to, its agreement to comply
with the Hold-the-Offering-Price Rule if applicable to the Bonds.
By submitting a bid, each bidder confirms that: (i) any agreement among underwriters, any selling group
agreement and each third-party distribution agreement (to which the bidder is a party) relating to the initial sale
of the Bonds to the public, together with the related pricing wires, contains or will contain language obligating
each underwriter, each dealer who is a member of the selling group, and each broker-dealer that is a party to
such third-party distribution agreement, as applicable, (A) to comply with the Hold-the-Offering-Price Rule, if
applicable if and for so long as directed by the winning bidder and as set forth in the related pricing wires, (B)
to promptly notify the winning bidder of any sales of Bonds that to its knowledge, are made to a purchaser who
is a related party to an underwriter participating in the initial sale of the Bonds to the public (each such term
being used as defined below), and (C) to acknowledge that, unless otherwise advised by the underwriter, dealer
or broker-dealer, the winning bidder shall assume that each order submitted by the underwriter, dealer or broker-
dealer is a sale to the public, and (ii) any agreement among underwriters or selling group agreement relating to
the initial sale of the Bonds to the public, together with the related pricing wires, contains or will contain language
obligating each underwriter or dealer that is a party to a third-party distribution agreement to be employed in
connection with the initial sale of the Bonds to the public to require each broker-dealer that is a party to such
retail distribution agreement to comply with the Hold-the-Offering-Price Rule, if applicable, in each case if and
for so long as directed by the winning bidder or the underwriter and as set forth in the related pricing wires.
Notes: Sales of any Bonds to any person that is a related party to an underwriter participating in the initial sale
of the Bonds to the public (each such term being used as defined below) shall not constitute sales to the public
for purposes of this Notice of Sale. Further, for purposes of this Notice of Sale:
(1) “public” means any person other than an underwriter or a related party,
(2) “underwriter” means (A) any person that agrees pursuant to a written contract with the City (or with
the lead underwriter to form an underwriting syndicate) to participate in the initial sale of the Bonds to
the public and (B) any person that agrees pursuant to a written contract directly or indirectly with a
person described in clause (A) to participate in the initial sale of the Bonds to the public (including a
member of a selling group or a party to a third-party distribution agreement participating in the initial
sale of the Bonds to the public).
(3) a purchaser of any of the Bonds is a “related party” to an underwriter if the underwriter and the
purchaser are subject, directly or indirectly, to (A) more than 50% common ownership of the voting
power or the total value of their stock, if both entities are corporations (including direct ownership by
one corporation or another), (B) more than 50% common ownership of their capital interests or profits
interests, if both entities are partnerships (including direct ownership by one partnership of another),
or (C) more than 50% common ownership of the value of the outstanding stock of the corporation or
the capital interests or profit interests of the partnership, as applicable, if one entity is a corporation
and the other entity is a partnership (including direct ownership of the applicable stock or interests by
one entity of the other), and
(4) “sale date” means the date that the Bonds are awarded by the City to the winning bidder.
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ADJUSTMENTS TO PRINCIPAL AMOUNT AFTER PROPOSALS
The City reserves the right to increase or decrease the principal amount of the Bonds. Any such increase or
decrease will be made in multiples of $5,000 and may be made in any maturity. If any maturity is adjusted, the
purchase price will also be adjusted to maintain the same gross spread. Such adjustments shall be made promptly
after the sale and prior to the award of Proposals by the City and shall be at the sole discretion of the City. The
successful bidder may not withdraw or modify its Proposal once submitted to the City for any reason, including
post-sale adjustment. Any adjustment shall be conclusive and shall be binding upon the successful bidder.
OPTIONAL REDEMPTION
Bonds maturing on February 1, 2029 and 2030 are subject to redemption and prepayment at the option of the
City on February 1, 2028 and any date thereafter, at a price of par plus accrued interest. Redemption may be in
whole or in part of the Bonds subject to prepayment. If redemption is in part, the maturities and principal amounts
within each maturity to be redeemed shall be determined by the City and if only part of the Bonds having a
common maturity date are called for prepayment, the specific Bonds to be prepaid shall be chosen by lot by the
Bond Registrar.
CUSIP NUMBERS
If the Bonds qualify for assignment of CUSIP numbers such numbers will be printed on the Bonds, but neither
the failure to print such numbers on any Bond nor any error with respect thereto shall constitute cause for a
failure or refusal by the successful bidder thereof to accept delivery of and pay for the Bonds in accordance with
terms of the purchase contract. The CUSIP Service Bureau charge for the assignment of CUSIP identification
numbers shall be paid by the successful bidder.
DELIVERY
Delivery of the Bonds will be within forty days after award, subject to an approving legal opinion by Briggs and
Morgan, Professional Association, Bond Counsel. The legal opinion will be paid by the City and delivery will
be anywhere in the continental United States without cost to the successful bidder at DTC.
TYPE OF PROPOSAL
Proposals of not less than $3,895,650 (99.00%) and accrued interest on the principal sum of $3,935,000 must be
filed with the undersigned prior to the time of sale. Proposals must be unconditional except as to legality.
Proposals for the Bonds should be delivered to Northland Securities, Inc. and addressed to:
Melanie Lammers, Finance Manager
Hastings City Hall
101 4th Street East
Hastings, Minnesota 55033
A good faith deposit (the “Deposit”) in the amount of $78,700 in the form of a federal wire transfer (payable to
the order of the City) is only required from the apparent winning bidder, and must be received within two hours
after the time stated for the receipt of Proposals. The apparent winning bidder will receive notification of the
wire instructions from the Municipal Advisor promptly after the sale. If the Deposit is not received from the
apparent winning bidder in the time allotted, the City may choose to reject their Proposal and then proceed to
offer the Bonds to the next lowest bidder based on the terms of their original proposal, so long as said bidder
wires funds for the Deposit amount within two hours of said offer.
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The City will retain the Deposit of the successful bidder, the amount of which will be deducted at settlement and
no interest will accrue to the successful bidder. In the event the successful bidder fails to comply with the
accepted Proposal, said amount will be retained by the City. No Proposal can be withdrawn after the time set for
receiving Proposals unless the meeting of the City scheduled for award of the Bonds is adjourned, recessed, or
continued to another date without award of the Bonds having been made.
AWARD
The Bonds will be awarded on the basis of the lowest interest rate to be determined on a true interest cost (TIC)
basis. The City’s computation of the interest rate of each Proposal, in accordance with customary practice, will
be controlling. In the event of a tie, the sale of the Bonds will be awarded by lot. The City will reserve the right
to: (i) waive non-substantive informalities of any Proposal or of matters relating to the receipt of Proposals and
award of the Bonds, (ii) reject all Proposals without cause, and (iii) reject any Proposal which the City determines
to have failed to comply with the terms herein.
INFORMATION FROM SUCCESSFUL BIDDER
The successful bidder will be required to provide, in a timely manner, certain information relating to the initial
offering price of the Bonds necessary to compute the yield on the Bonds pursuant to the provisions of the Internal
Revenue Code of 1986, as amended.
OFFICIAL STATEMENT
By awarding the Bonds to any underwriter or underwriting syndicate submitting a Proposal therefor, the City
agrees that, no more than seven business days after the date of such award, it shall provide to the senior managing
underwriter of the syndicate to which the Bonds are awarded, the Final Official Statement in an electronic format
as prescribed by the Municipal Securities Rulemaking Board (MSRB).
FULL CONTINUING DISCLOSURE UNDERTAKING
The City will covenant in the resolution awarding the sale of the Bonds and in a Continuing Disclosure
Undertaking to provide, or cause to be provided, annual financial information, including audited financial
statements of the City, and notices of certain material events, as required by SEC Rule 15c2-12.
BANK QUALIFICATION
The City will designate the Bonds as qualified tax-exempt obligations for purposes of Section 265(b)(3) of the
Internal Revenue Code of 1986, as amended.
BOND INSURANCE AT UNDERWRITER’S OPTION
If the Bonds qualify for issuance of any policy of municipal bond insurance or commitment therefor at the option
of the successful bidder, the purchase of any such insurance policy or the issuance of any such commitment shall
be at the sole option and expense of the successful bidder of the Bonds. Any increase in the costs of issuance of
the Bonds resulting from such purchase of insurance shall be paid by the successful bidder, except that, if the
City has requested and received a rating on the Bonds from a rating agency, the City will pay that rating fee.
Any other rating agency fees shall be the responsibility of the successful bidder. Failure of the municipal bond
insurer to issue the policy after the Bonds have been awarded to the successful bidder shall not constitute cause
for failure or refusal by the successful bidder to accept delivery on the Bonds.
The City reserves the right to reject any and all Proposals, to waive informalities and to adjourn the sale.
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Dated: June 17, 2019 BY ORDER OF THE HASTINGS, MINNESOTA CITY COUNCIL
/s/ Melanie Lammers
Finance Manager
Additional information may be obtained from:
Northland Securities, Inc.
150 South 5th Street, Suite 3300
Minneapolis, Minnesota 55402
Telephone No.: 612-851-5900
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EXHIBIT A
(ISSUE PRICE CERTIFICATE – COMPETITIVE SALE SATISFIED)
The undersigned, on behalf of ______________________________ (the "Underwriter"),
hereby certifies as set forth below with respect to the sale of the General Obligation Bonds, Series 2019A (the
"Bonds") of the City of Hastings, Minnesota (the "Issuer").
1. Reasonably Expected Initial Offering Price.
(a) As of the Sale Date, the reasonably expected initial offering prices of the Bonds to the Public
by the Underwriter are the prices listed in Schedule A (the "Expected Offering Prices"). The Expected
Offering Prices are the prices for the Maturities of the Bonds used by the Underwriter in formulating its bid to
purchase the Bonds. Attached as Schedule B is a true and correct copy of the bid provided by the Underwriter
to purchase the Bonds.
(b) The Underwriter was not given the opportunity to review other bids prior to submitting its
bid.
(c) The bid submitted by the Underwriter constituted a firm offer to purchase the Bonds.
2. Defined Terms.
(a) "Maturity" means Bonds with the same credit and payment terms. Bonds with different
maturity dates, or Bonds with the same maturity date but different stated interest rates, are treated as separate
Maturities.
(b) "Public" means any person (including an individual, trust, estate, partnership, association,
company, or corporation) other than an Underwriter or a related party to an Underwriter. The term "related
party" for purposes of this certificate generally means any two or more persons who have greater than 50
percent common ownership, directly or indirectly.
(c) "Sale Date" means the first day on which there is a binding contract in writing for the sale of
a Maturity of the Bonds. The Sale Date of the Bonds is _________________.
(d) "Underwriter" means (i) any person that agrees pursuant to a written contract with the Issuer
(or with the lead underwriter to form an underwriting syndicate) to participate in the initial sale of the Bonds to
the Public, and (ii) any person that agrees pursuant to a written contract directly or indirectly with a person
described in clause (i) of this paragraph to participate in the initial sale of the Bonds to the Public (including a
member of a selling group or a party to a retail distribution agreement participating in the initial sale of the
Bonds to the Public).
The representations set forth in this certificate are limited to factual matters only. Nothing in this
certificate represents the Underwriter's interpretation of any laws, including specifically Sections 103 and 148
of the Internal Revenue Code of 1986, as amended, and the Treasury Regulations thereunder. The undersigned
understands that the foregoing information will be relied upon by the Issuer with respect to certain of the
representations set forth in the Nonarbitrage Certificate and with respect to compliance with the federal income
tax rules affecting the Bonds, and by Briggs and Morgan, Professional Association, Bond Counsel in
connection with rendering its opinion that the interest on the Bonds is excluded from gross income for federal
income tax purposes, the preparation of the Internal Revenue Service Form 8038-G, and other federal income
tax advice that it may give to the Issuer from time to time relating to the Bonds.
Dated: _________________, 2019.
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____________________________________________
By__________________________________
Its ______________________________
(ISSUE PRICE CERTIFICATE – HOLD THE PRICE)
The undersigned, on behalf of ________________________________ (the "Underwriter"), on behalf
of itself, hereby certifies as set forth below with respect to the sale and issuance of General Obligation Bonds,
Series 2019A (the "Bonds") of the City of Hastings, Minnesota (the "Issuer").
1. Initial Offering Price of the Bonds.
(a) The Underwriter offered each Maturity of the Bonds to the Public for purchase at the respective
initial offering prices listed in Schedule A (the "Initial Offering Prices") on or before the Sale Date. A copy of
the pricing wire or equivalent communication for the Bonds is attached to this certificate as Schedule B.
(b) As set forth in the Notice of Sale, the Underwriter has agreed in writing that, (i) for each
Maturity of the Bonds, it would neither offer nor sell any of the Bonds of such Maturity to any person at a price
that is higher than the Initial Offering Price for such Maturity during the Holding Period for such Maturity (the
"hold-the-offering-price rule"), and (ii) any selling group agreement shall contain the agreement of each dealer
who is a member of the selling group, and any retail distribution agreement shall contain the agreement of each
broker-dealer who is a party to the retail distribution agreement, to comply with the hold-the-offering-price rule.
Pursuant to such agreement, no Underwriter (as defined below) has offered or sold any Maturity of the Bonds at
a price that is higher than the respective Initial Offering Price for that Maturity of the Bonds during the Holding
Period.
2. Defined Terms.
(a) "Holding Period" means, for each Maturity of the Bonds, the period starting on the Sale Date
and ending on the earlier of (i) the close of the fifth business day after the Sale Date (________________), or
(ii) the date on which the Underwriter has sold at least 10% of such Maturity of the Bonds to the Public at prices
that are no higher than the Initial Offering Price for such Maturity.
(b) "Maturity" means Bonds with the same credit and payment terms. Bonds with different
maturity dates, or Bonds with the same maturity date but different stated interest rates, are treated as separate
Maturities.
(c) "Public" means any person (including an individual, trust, estate, partnership, association,
company, or corporation) other than an Underwriter or a related party to an Underwriter. The term "related
party" for purposes of this certificate generally means any two or more persons who have greater than 50 percent
common ownership, directly or indirectly.
(d) "Sale Date" means the first day on which there is a binding contract in writing for the sale of a
Maturity of the Bonds. The Sale Date of the Bonds is _______________, 2019.
(e) "Underwriter" means (i) any person that agrees pursuant to a written contract with the Issuer
(or with the lead underwriter to form an underwriting syndicate) to participate in the initial sale of the Bonds to
the Public, and (ii) any person that agrees pursuant to a written contract directly or indirectly with a person
described in clause (i) of this paragraph to participate in the initial sale of the Bonds to the Public (including a
member of a selling group or a party to a retail distribution agreement participating in the initial sale of the Bonds
to the Public).
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The representations set forth in this certificate are limited to factual matters only. Nothing in this
certificate represents the Representative's interpretation of any laws, including specifically Sections 103 and 148
of the Internal Revenue Code of 1986, as amended, and the Treasury Regulations thereunder. The undersigned
understands that the foregoing information will be relied upon by the Issuer with respect to certain of the
representations set forth in the Nonarbitrage Certificate and with respect to compliance with the federal income
tax rules affecting the Bonds, and by Briggs and Morgan, Professional Association, Bond Counsel, in connection
with rendering its opinion that the interest on the Bonds is excluded from gross income for federal income tax
purposes, the preparation of the Internal Revenue Service Form 8038-G, and other federal income tax advice
that it may give to the Issuer from time to time relating to the Bonds.
Dated: __________, 2019
______________________________________
By: _________________________________________
Its ________________________________
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Finance Plan
Hastings, Minnesota
$3,935,000
General Obligation Bonds, Series 2019A
June 17, 2019
150 South 5th Street, Suite 3300
Minneapolis, MN 55402
612-851-5900 800-851-2920
www.northlandsecurities.com
Member FINRA and SIPC | Registered with SEC and MSRB
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Contents
Executive Summary ................................................................................................................................................... 3
Issue Overview ............................................................................................................................................................ 4
Purpose ................................................................................................................................................................ 4
Authority ............................................................................................................................................................. 4
Structure .............................................................................................................................................................. 4
Security and Source of Repayment ........................................................................................................ 4
Plan Rationale ................................................................................................................................................... 5
Issuing Process ................................................................................................................................................. 5
Attachment 1 – Preliminary Debt Service Schedules .................................................................................... 6
Total Combined 2019A Bonds .................................................................................................................. 6
Improvement Portion .................................................................................................................................... 7
Water Portion .................................................................................................................................................... 8
Attachment 2 – Estimated Levy Schedules ........................................................................................................ 9
Improvement Portion .................................................................................................................................... 9
Attachment 3 – Related Considerations .......................................................................................................... 10
Bank Qualification ................................................................................................................................ 10
Arbitrage Compliance ......................................................................................................................... 10
Continuing Disclosure ........................................................................................................................ 10
Premiums .................................................................................................................................................. 11
Rating .......................................................................................................................................................... 11
Attachment 4 – Calendar of Events ................................................................................................................... 12
Attachment 5 - Risk Factors.................................................................................................................................. 13
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Executive Summary
The following is a summary of the recommended terms for the issuance of $3,935,000 General
Obligation Bonds, Series 2019A (the “Bonds”). Additional information on the proposed finance
plan and issuing process can be found after the Executive Summary, in the Issue Overview and
Attachment 3 – Related Considerations.
Purpose Proceeds from the Bonds will be used to finance an
improvement project and a water project, and to pay costs
associated with the issuance of the Bonds.
Security The Bonds will be a general obligation of the City. The City
will pledge special assessments collected from benefitted
properties for payment on the Improvement Portion of the
Bonds, and net revenues of the water utility on the Revenue
Portion of the Bonds.
Repayment Term The Bonds will mature annually each February 1 in the years
2021 through 2030. Interest on the Bonds will be payable on
August 1, 2020 and semiannually thereafter on each February 1
and August 1.
Estimated Interest Rate Average coupon: 2.07%
True interest cost (TIC): 2.24%
Prepayment Option Bonds maturing on and after February 1, 2029 will be subject to
redemption on February 1, 2028 and any day thereafter at a
price of par plus accrued interest.
Rating A rating will be requested from Standard & Poor’s Rating
Agency. The City’s general obligation debt is currently rated
"AA” by S&P.
Tax Status The Bonds will be tax-exempt, bank qualified obligations.
Risk Factors There are certain risks associated with all debt. Risk factors
related to the Bonds are discussed in Attachment 5.
Type of Bond Sale Public Sale – Competitive Bids
Proposals Received Monday, July 15, 2019 @ 10:30 A.M.
Council Consideration Monday July 15, 2019 @ 7:00 P.M.
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Issue Overview
Purpose
Proceeds from the Bonds will be used to finance the following projects (together, the “Projects”):
• an improvement project, which includes Louis Lane neighborhood and Bohlken
Drive/31st Street West neighborhood (the “Improvement Portion”),
• a water project, which also includes Louis Lane neighborhood and Bohlken Drive/31st
Street West neighborhood (the “Revenue Portion”).
Proceeds will also be used to pay costs associated with issuing the Bonds. The Bonds have been
sized based on estimates provided by City Staff and the City engineer. The table below contains
the sources and uses of funds for the bond issue.
Authority
The Bonds will be issued pursuant to the authority of Minnesota Statutes, Chapters 429, 444,
and 475.
Under Chapter 429, an Improvement means any type of improvement made under authority
granted by section 429.021, which includes, but is not limited to, improvements to streets and
sidewalks, storm and sanitary sewer systems, and street lighting systems.
Before issuing bonds under Chapter 429, the City must hold a public hearing on the
Improvements and the proposed bonds, and must then pass a resolution ordering the
improvements by at least a 4/5 majority. Public hearings have been held for the Improvement
Portion on February 19, 2019 and all corresponding resolutions have passed with a 4/5
majority.
Structure
The Improvement Portion has been structured over 10 years, with relatively level annual debt
service payments. The Revenue Portion has also been structured over 10 years, with relatively
level annual debt service payments.
The proposed structure for the bond issue and preliminary debt service projections are
illustrated in Attachment 1 and the estimated levies are illustrated in Attachment 2.
Security and Source of Repayment
The Bonds will be general obligations of the City. The finance plan relies on the following
assumptions for the revenues used to pay debt service, as provided by City staff:
Street
Improvements Water
Issue
Summary
Sources Of Funds Par Amount of Bonds $3,120,000.00 $815,000.00 $3,935,000.00 Total Sources $3,120,000.00 $815,000.00 $3,935,000.00 Uses Of Funds Deposit to Project Construction Fund 3,056,300.00 800,000.00 3,856,300.00Total Underwriter's Discount (1.000%)31,200.00 8,150.00 39,350.00Costs of Issuance 30,272.33 7,907.67 38,180.00Rounding Amount 2,227.67 (1,057.67)1,170.00 Total Uses $3,120,000.00 $815,000.00 $3,935,000.00
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• Special Assessments. The City is expected to levy special assessments against benefited
properties in the amount of $1,795,991.67 for the Improvement Portion of the Bonds. The
assessments will be payable over 10 years, with an interest rate of 1.50% over the average
coupon on the Improvement Portion of the Bonds (currently estimated to be 3.60%) and
structured for level annual payments of principal and interest. The plan assumes that the
assessments will be levied in 2019 for initial payment in 2020.
• Utility Revenues. Net revenues of the City’s water utility will be pledged for payment of
the Revenue Portion of the Bonds. The City will covenant to adopt water rates and
charges that are sufficient to produce net revenues equal to at least 105% of the debt
service requirements on the Revenue Portion of the Bonds. In the event there is a
deficiency in the amount of net revenues available for payment of debt service, the City
may levy taxes to cover the insufficiency, but only on a temporary basis until rates are
adjusted.
• Property Taxes. The remaining revenues needed to pay debt service on the Bonds are
expected to come from property tax levies. The initial projections show an average
annual tax levy of approximately $151,491 is needed to produce the statutory
requirement of 105% of debt service, after accounting for assessments and utility
revenues. The levy may be adjusted annually based on actual special assessment
collections and additional monies in the debt service fund. The initial tax levy will be
made in 2019 for taxes payable in 2020.
Plan Rationale
The Finance Plan recommended in this report is based on a variety of factors and information
provided by the City related to the financed project and City objectives, Northland’s knowledge
of the City and our experience in working with similar cities and projects. The issuance of
General Obligation Bonds provides the best means of achieving the City’s objectives and cost
effective financing. The City has successfully issued and managed this type of debt for previous
projects.
Issuing Process
Northland will receive bids to purchase the Bonds on Monday, July 15, 2019 at 10:30 AM.
Market conditions and the marketability of the Bonds support issuance through a competitive
sale. This process has been chosen as it is intended to produce the lowest combination of
interest expense and underwriting expense on the date and time set to receive bids. The
calendar of events for the issuing process can be found in Attachment 4.
Municipal Advisor: Northland Securities, Inc., Minneapolis, Minnesota
Bond Counsel: Briggs & Morgan P.C., Minneapolis, Minnesota
Paying Agent: U.S. Bank, National Association, St. Paul, Minnesota
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Attachment 1 – Preliminary Debt Service Schedules
Total Combined 2019A Bonds
*Assumes “AA” Rates as of June 7, 2019, plus 0.25%.
Date Principal Coupon Interest Total P+I Fiscal Total
08/08/2019 -----08/01/2020 --76,828.98 76,828.98 -02/01/2021 330,000.00 1.800%39,176.25 369,176.25 446,005.2308/01/2021 --36,206.25 36,206.25 -02/01/2022 370,000.00 1.800%36,206.25 406,206.25 442,412.5008/01/2022 --32,876.25 32,876.25 -
02/01/2023 380,000.00 1.850%32,876.25 412,876.25 445,752.5008/01/2023 --29,361.25 29,361.25 -02/01/2024 385,000.00 1.850%29,361.25 414,361.25 443,722.5008/01/2024 --25,800.00 25,800.00 -
02/01/2025 390,000.00 1.900%25,800.00 415,800.00 441,600.0008/01/2025 --22,095.00 22,095.00 -02/01/2026 395,000.00 1.950%22,095.00 417,095.00 439,190.0008/01/2026 --18,243.75 18,243.75 -02/01/2027 410,000.00 2.000%18,243.75 428,243.75 446,487.5008/01/2027 --14,143.75 14,143.75 -02/01/2028 415,000.00 2.100%14,143.75 429,143.75 443,287.5008/01/2028 --9,786.25 9,786.25 -02/01/2029 425,000.00 2.200%9,786.25 434,786.25 444,572.5008/01/2029 --5,111.25 5,111.25 -02/01/2030 435,000.00 2.350%5,111.25 440,111.25 445,222.50
Total $3,935,000.00 -$503,252.73 $4,438,252.73 -
Date And Term Structure Dated 8/08/2019Delivery Date 8/08/2019First available call date 2/01/2028Call Price 100.000% Yield Statistics Bond Year Dollars $24,325.99Average Life 6.182 YearsAverage Coupon 2.0687866% Net Interest Cost (NIC)2.2305477%True Interest Cost (TIC)2.2388786%All Inclusive Cost (AIC)2.4119643%
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Improvement Portion
Date Principal Coupon Interest Total P+I Fiscal Total
08/08/2019 -----08/01/2020 --60,914.56 60,914.56 -
02/01/2021 260,000.00 1.800%31,061.25 291,061.25 351,975.8108/01/2021 --28,721.25 28,721.25 -02/01/2022 295,000.00 1.800%28,721.25 323,721.25 352,442.5008/01/2022 --26,066.25 26,066.25 -
02/01/2023 300,000.00 1.850%26,066.25 326,066.25 352,132.5008/01/2023 --23,291.25 23,291.25 -02/01/2024 305,000.00 1.850%23,291.25 328,291.25 351,582.5008/01/2024 --20,470.00 20,470.00 -02/01/2025 310,000.00 1.900%20,470.00 330,470.00 350,940.0008/01/2025 --17,525.00 17,525.00 -02/01/2026 315,000.00 1.950%17,525.00 332,525.00 350,050.00
08/01/2026 --14,453.75 14,453.75 -02/01/2027 325,000.00 2.000%14,453.75 339,453.75 353,907.5008/01/2027 --11,203.75 11,203.75 -02/01/2028 330,000.00 2.100%11,203.75 341,203.75 352,407.50
08/01/2028 --7,738.75 7,738.75 -02/01/2029 335,000.00 2.200%7,738.75 342,738.75 350,477.5008/01/2029 --4,053.75 4,053.75 -02/01/2030 345,000.00 2.350%4,053.75 349,053.75 353,107.50
Total $3,120,000.00 -$399,023.31 $3,519,023.31 -
Date And Term Structure Dated 8/08/2019Delivery Date 8/08/2019First available call date 2/01/2028Call Price 100.000% Yield Statistics Bond Year Dollars $19,289.33Average Life 6.182 YearsAverage Coupon 2.0686216% Net Interest Cost (NIC)2.2303690%True Interest Cost (TIC)2.2386981%All Inclusive Cost (AIC)2.4117646%
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Water Portion
Date Principal Coupon Interest Total P+I Fiscal Total
08/08/2019 -----08/01/2020 --15,914.42 15,914.42 -
02/01/2021 70,000.00 1.800%8,115.00 78,115.00 94,029.4208/01/2021 --7,485.00 7,485.00 -02/01/2022 75,000.00 1.800%7,485.00 82,485.00 89,970.0008/01/2022 --6,810.00 6,810.00 -
02/01/2023 80,000.00 1.850%6,810.00 86,810.00 93,620.0008/01/2023 --6,070.00 6,070.00 -02/01/2024 80,000.00 1.850%6,070.00 86,070.00 92,140.0008/01/2024 --5,330.00 5,330.00 -02/01/2025 80,000.00 1.900%5,330.00 85,330.00 90,660.0008/01/2025 --4,570.00 4,570.00 -02/01/2026 80,000.00 1.950%4,570.00 84,570.00 89,140.00
08/01/2026 --3,790.00 3,790.00 -02/01/2027 85,000.00 2.000%3,790.00 88,790.00 92,580.0008/01/2027 --2,940.00 2,940.00 -02/01/2028 85,000.00 2.100%2,940.00 87,940.00 90,880.00
08/01/2028 --2,047.50 2,047.50 -02/01/2029 90,000.00 2.200%2,047.50 92,047.50 94,095.0008/01/2029 --1,057.50 1,057.50 -02/01/2030 90,000.00 2.350%1,057.50 91,057.50 92,115.00
Total $815,000.00 -$104,229.42 $919,229.42 -
Date And Term Structure Dated 8/08/2019Delivery Date 8/08/2019First available call date 2/01/2028Call Price 100.000% Yield Statistics Bond Year Dollars $5,036.65Average Life 6.180 YearsAverage Coupon 2.0694184% Net Interest Cost (NIC)2.2312322%True Interest Cost (TIC)2.2395699%All Inclusive Cost (AIC)2.4127291%
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Attachment 2 – Estimated Levy Schedules
Improvement Portion
Date Total P+I 105% Levy
Less: Special
Assessment
Revenue*Net Levy Levy Year
Collection
Year
02/01/2020 ----02/01/2021 351,975.81 369,574.60 218,006.06 151,568.54 2019 202002/01/2022 352,442.50 370,064.63 218,006.06 152,058.57 2020 202102/01/2023 352,132.50 369,739.13 218,006.06 151,733.07 2021 202202/01/2024 351,582.50 369,161.63 218,006.06 151,155.57 2022 202302/01/2025 350,940.00 368,487.00 218,006.05 150,480.95 2023 202402/01/2026 350,050.00 367,552.50 218,006.06 149,546.44 2024 2025
02/01/2027 353,907.50 371,602.88 218,006.06 153,596.82 2025 202602/01/2028 352,407.50 370,027.88 218,006.06 152,021.82 2026 202702/01/2029 350,477.50 368,001.38 218,006.06 149,995.32 2027 202802/01/2030 353,107.50 370,762.88 218,006.06 152,756.82 2028 2029
Total $3,519,023.31 $3,694,974.48 $2,180,060.59 $1,514,913.89
*Special assessment revenue is based on assessments totaling $1,795,991.67 assessed at a rate of 3.60% (1.50%
over the average coupon), with equal annual payments.
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Attachment 3 – Related Considerations
Bank Qualification
We understand the City (in combination with any subordinate taxing jurisdictions or debt
issued in the City’s name by 501(c)3 corporations) anticipates issuing $10,000,000 or less in tax-
exempt debt during this calendar year. Therefore the Bonds will be designated as “bank
qualified” obligations pursuant to Federal Tax Law.
Arbitrage Compliance
Project/Construction Fund. All tax-exempt bond issues are subject to federal rebate
requirements which require all arbitrage earned to be rebated to the U.S. Treasury. A rebate
exemption the City expects to qualify for is the “18 month spending exemption.”
Debt Service Fund. The City must maintain a bona fide debt service fund for the Bonds or be
subject to yield restriction in the debt service fund. A bona fide debt service fund involves an
equal matching of revenues to debt service expense with a balance forward permitted equal to
the greater of the investment earnings in the fund during that year or 1/12 of the debt service of
that year.
The City should become familiar with the various Arbitrage Compliance requirements for this
bond issue. The Resolution for the Bonds prepared by Bond Counsel explains the requirements
in greater detail.
Continuing Disclosure
Type: Full
Dissemination Agent: Northland Securities
The requirements for continuing disclosure are governed by SEC Rule 15c2-12. The primary
requirements of Rule 15c2-12 actually fall on underwriters. The Rule sets forth due diligence
needed prior to the underwriter’s purchase of municipal securities. Part of this requirement is
obtaining commitment from the issuer to provide continuing disclosure. The document
describing the continuing disclosure commitments (the “Undertaking”) is contained in the
Official Statement that will be prepared to offer the Bonds to investors.
The City has more than $10,000,000 of outstanding debt and is required to undertake “full”
continuing disclosure. Full disclosure requires annual posting of the audit and a separate
continuing disclosure report, as well as the reporting of certain “material events.” Material
events set forth in the Rule, including, but not limited to, bond rating changes, call notices and
issuance of “financial obligations” (such as USDA loans, Public Finance Authority loans, and
lease agreements), must be reported within ten days of occurrence. The report contains annual
financial information and operating data that “mirrors” material information presented in the
Official Statement. The specific contents of the annual report will be described in the
Undertaking that appears in the appendix of the Official Statement. Northland currently serves
as dissemination agent for the City, assisting with the annual reporting. The information for the
Bonds will be incorporated into our reporting.
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Premiums
In the current market environment, it is likely that bids received from underwriters will include
premiums. A premium bid occurs when the purchaser pays the City an amount in excess of the
par amount of a maturity in exchange for a higher coupon (interest rate). The use of premiums
reflects the bidder’s view on future market conditions, tax considerations for investors and
other factors. Ultimately, the true interest cost (“TIC”) calculation will determine the lowest bid,
regardless of premium.
A premium bid produces additional funds that can be used in several ways:
• The premium means that the City needs less bond proceeds and can reduce the size of
the issue by the amount of the premium.
• The premium can be deposited in the Construction Fund and used to pay additional
project costs, rather than used to reduce the size of the issue.
• The premium can be deposited in the Debt Service Fund and used to pay principal and
interest.
Northland will work with City staff prior to the sale day to determine use of premium (if any).
A consideration for use of premium is the bank qualification of the Bonds.
Rating
A rating will be requested from Standard and Poor’s Rating Agency. The City’s general
obligation debt is currently rated "AA" by S&P. The rating process will include a conference call
with the rating analyst. Northland will assist City staff in preparing for and conducting the
rating call.
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Attachment 4 – Calendar of Events
The following checklist of items denotes each milestone activity as well as the members of the
finance team who will have the responsibility to complete it. Please note this proposed timetable assumes regularly scheduled City Council meetings.
Date Action Responsible Party
June 10 Set Sale Resolution and Finance Plan Sent to City Northland, Bond
Counsel
June 11 Rating Request sent to S&P. Preliminary Official
Statement Sent to City for Sign Off
Northland, City
June 17 Set Sale Resolution Adopted and Review of Finance
Plan
Northland, Bond
Counsel, City Council
Action
Week of June 17 or
June 24
Rating Call Northland, City,
Rating Agency
Week of July 1 Rating Received Northland, City,
Rating Agency
July 8 Awarding Resolution sent to City Northland, Bond
Counsel
July 15 Bond Sale at 10:30 a.m.
Bond Proposal Signed and Awarding Resolution
adopted – 7:00 p.m.
Northland, City
Council Action
August 8
Closing on the Bonds (Proceeds Available) Northland, City Staff,
Bond Counsel
May 2019 June 2019
Sun Mon Tue Wed Thu Fri Sat Sun Mon Tue Wed Thu Fri Sat
1 2 3 4 1
5 6 7 8 9 10 11 2 3 4 5 6 7 8
12 13 14 15 16 17 18 9 10 11 12 13 14 15
19 20 21 22 23 24 25 16 17 18 19 20 21 22
26 27 28 29 30 31 23 24 25 26 27 28 29
30
July 2019 August 2019
Sun Mon Tue Wed Thu Fri Sat Sun Mon Tue Wed Thu Fri Sat
1 2 3 4 5 6 1 2 3
7 8 9 10 11 12 13 4 5 6 7 8 9 10
14 15 16 17 18 19 20 11 12 13 14 15 16 17
21 22 23 24 25 26 27 18 19 20 21 22 23 24
28 29 30 31 25 26 27 28 29 30 31
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Northland Securities, Inc. Page 13
Attachment 5 - Risk Factors
Property Taxes: Property tax levies shown in this Finance Plan are based on projected debt
service and other revenues. Final levies will be set based on the results of sale. Levies should be
reviewed annually and adjusted as needed. The debt service levy must be included in the
preliminary levy for annual Truth in Taxation hearings. Future Legislative changes in the
property tax system, including the imposition of levy limits and changes in calculation of
property values, would affect plans for payment of debt service. Delinquent payment of
property taxes would reduce revenues available to pay debt service.
Special Assessments: Special assessments for the financed projects have not been levied at this
time. This Finance Plan is based on the assumptions listed earlier in this report. Changes in the
terms and timing for the actual assessments will alter the projected flow of funds for payment of
debt service on the Bonds. Also, special assessments may be prepaid. It is likely that the income
earned on the investment of prepaid assessments will be less than the interest paid if the
assessments remained outstanding. Delinquencies in assessment collections would reduce
revenues needed to pay debt service. The collection of deferred assessments, if any, has not
been included in the revenue projections. Projected assessment income should be reviewed
annually and adjusted as needed.
Utility Revenues: The City pledges the net revenues of the water utility to the payment of
principal and interest on the Bonds. The failure to adjust rates and charges as needed and the
loss of significant customers will affect available net revenues. If the net revenues are
insufficient, the City is required to levy property taxes or use other revenues to cover the
deficiency. Property taxes can only be used on a temporary basis and may not be an ongoing
source of revenue to pay debt service.
General: In addition to the risks described above, there are certain general risks associated with
the issuance of bonds. These risks include, but are not limited to:
• Failure to comply with covenants in bond resolution.
• Failure to comply with Undertaking for continuing disclosure.
• Failure to comply with IRS regulations, including regulations related to use of the proceeds
and arbitrage/rebate. The IRS regulations govern the ability of the City to issue its bonds as
tax-exempt securities and failure to comply with the IRS regulations may lead to loss of tax-
exemption.
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City Council Memorandum
To: Mayor Fasbender & City Council Members
From: Megan White, Human Resources Technician
Date: June 17, 2019
Item: Energy Action Plan
Council Action Requested: Council is asked to support the Energy Action Plan as presented by staff,
Xcel Energy and members of the Energy Action Team.
Background Information: The City of Hastings applied to be a part of Xcel Energy’s Partners in Energy
in November of 2017, we were accepted in February of 2018 and workshops began in June of 2018. The
Energy Action Team members consisted of residents from Hastings, City Staff, and Councilmember Tina
Folch. Along with representatives from Xcel Energy, Dakota Electric, Citizens Utility Board, Hastings
Environmental Protectors, CenterPoint Energy, Chamber of Commerce, and local businesses.
The Energy Action Team and Partners in Energy held five workshops and one focus group to discuss
energy focused areas, energy concerns, and what can be done to reduce energy use in the community.
The team brainstormed goals they would like to see the community improve on & developed a plan to
reach those goals. The three focus areas the team decided on were; Resident Energy Use, Business
Energy Use, and Electric Vehicles. The Energy Action Plan outlines actions the team thought would have
the greatest impact on their respected focus areas.
Over the next 18 months, the Energy Action Plan will be put into implementation. The City’s main role
and objective in the implementation process is to share energy saving information and programs with
residents and with the partners the city has gained through this process. Information will be shared
through our website, social media, newsletters, and other outreach materials. Marketing materials are
provided by the Partners in Energy team. A portion of the plan will require the community to be engaged,
these will be called Community Calls to Action. These are events or actions the community will need to
take in order to reduce their energy costs and assist in improving the community of Hastings.
Financial Impact: Xcel Energy will provide support toward financial impacts, such as reimbursement for
printing and marketing costs.
Advisory Commission Discussion: N/A
Council Committee Discussion: N/A
Attachments:
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An Energy Action Plan for
Hastings, Minnesota
Draft: June 10, 2019
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i
Acknowledgements
Thank you to the following organizations and individuals for participating in developing
this Energy Action Plan.
Hastings Energy Action Planning Team
City of Hastings
Bryce LeBrun, staff engineer
John Hinzman, community development director
Lee Stoffel, communications coordinator
Megan White, deputy city clerk and human resources technician
Melanie Mesko Lee, former city administrator
Morgan Hill, former economic development coordinator
Sarah Hodder, former deputy city clerk/HR tech
Tina Folch, councilmember, ward 1
Hastings Residents
Daniel Saunders, former resident
Eric Peterson, resident
Joe Hunt, resident and member of the Hastings Environmental Protectors (HEP)
Mike Nelson, resident and member of the Hastings Environmental Protectors (HEP)
Patrick McCauley, resident
Rick Shuster, resident
Business Representatives
Mark Gelhar, assembly supervisor, Quality One Woodwork
Mary Scheide, former manager, Pleasant Hill branch of the Dakota County Library
Sulman Hafiz, operations manager, ABM Machining
External Partners
Ben Bratrud, Citizens Utility Board
Partners in Energy Community Facilitators
Emma Struss, Partners in Energy facilitator
Jamie Johnson, Partners in Energy facilitator
Marisa Bayer, Partners in Energy lead facilitator
Energy Utility Representatives
Emma Schoppe, local energy policy manager, CenterPoint Energy
Jake Sedlacek, community relations manager, Xcel Energy
Patrick Mathwig, energy services representative, Dakota Electric Association
Steph Pederson, energy services representative, Dakota Electric Association
Tami Gunderzik, Partners in Energy program manager, Xcel Energy
Tim Doherty, business account executive, Dakota Electric Association
Yvonne Pfeifer, community energy efficiency manager, Xcel Energy
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ii
Table of Contents
Executive Summary ........................................................................................................ 1
Where Are We Now? ................................................................................................... 1
Our Energy Vision........................................................................................................ 1
How Will We Get There? ............................................................................................. 1
Why an Energy Action Plan? ....................................................................................... 2
Introduction ..................................................................................................................... 3
Where Are We Now? ....................................................................................................... 3
Hastings Sustainability Initiatives ................................................................................. 3
Why an Energy Action Plan? ....................................................................................... 4
How Does Hastings Use Energy?................................................................................ 5
Where Do We Want To Go? ........................................................................................... 8
Our Energy Vision........................................................................................................ 8
Focus Areas ................................................................................................................ 8
Goals ........................................................................................................................... 9
How Are We Going To Get There? ............................................................................... 10
Community Call to Action .......................................................................................... 10
Focus Area A: Residential Energy Efficiency ............................................................. 11
Focus Area B: Business Energy Efficiency ................................................................ 18
Focus Area C: Electric Vehicles ................................................................................ 24
Long-term Energy Actions ......................................................................................... 28
Impact of Energy Action Plan ........................................................................................ 29
How Are We Going to Stay On Course? ....................................................................... 30
Appendix 1: Implementation Memorandum of Understanding ....................................... 31
Appendix 2: Xcel Energy’s Partners in Energy Planning Process ................................. 32
Appendix 3: Baseline Energy Analysis .......................................................................... 34
Appendix 4: Methodology for Measuring Success ........................................................ 45
Appendix 5: Glossary of Terms ..................................................................................... 47
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HASTINGS ENERGY ACTION PLAN
1
Executive Summary
This action plan, developed by and for the Hastings community, creates ownership and
accountability to address problems, such as rising energy costs and older, inefficient
buildings, as well as leverages opportunities and resources available to ensure benefits
to all residents and businesses. Successful implementation of this action plan will result
in energy cost savings for both residents and business owners, and an increased quality
of life through more comfortable and healthier homes and businesses.
Where Are We Now?
In 2017, our community consumed 1.5 million MMBTU of energy, spending a combined
$14.5 million in all sectors. Residences represent the largest sector of Hastings energy
users (91% of electric and 93% of natural gas premises) and consumed 54% of all
energy used in 2017. Comparatively, Hastings commercial/industrial premises represent
only 8% of electric premises and 7% of natural gas premises, having consumed 45% of
all energy used in 2017.
Our Energy Vision
Through increased education and engagement, Hastings residents and businesses will
adopt energy-saving behaviors and increase their home or facility’s energy efficiency to
enhance their quality of life and save energy and money.
How Will We Get There?
To achieve our vision, Hastings will prioritize three focus areas and promote specific
actions for residents and businesses to take:
•Complete a home energy audit
•Properly insulate and air seal your home
•Recycle inefficient refrigerators and freezers
•Install high-efficiency lighting
Focus Area A: Residential Energy Efficiency
•Participate in a business blitz visit
•Pursue financing options to help with upfront costs
•Apply for equipment rebates
Focus Area B: Business Energy Efficiency
•Learn about rates and incentives to charge your electric vehicle
•Attend an electric vehicle showcase
•Attend a fleet electrification workshop
Focus Area C: Electric Vehicles
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2
To measure success, near-term targets were set for each focus area. These targets are
specific, measurable, and achievable, ensuring our community will hit the ground
running towards achieving our energy vision.
Why an Energy Action Plan?
The City identified Xcel Energy’s Partners in Energy offering as an opportunity to create
a community-driven and data-driven action plan with direction and guidance on how to
reduce overall energy consumption. Members of our community, including residents,
local businesses, City staff, and energy utility representatives, participated in a series of
planning workshops to ensure Hastings priorities and values were represented in the
vision, goals, and strategies of this plan. With this plan, we have identified specific,
actionable strategies to ensure all Hastings residents and businesses take advantage of
opportunities to increase energy efficiency to save money and improve their quality of
life. Partners in Energy will provide marketing and communications support, data
tracking and measurement, program expertise, and project management to ensure
Hastings hits the ground running with implementation.
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HASTINGS ENERGY ACTION PLAN
3
Introduction
Hastings, known for its historic downtown,
riverfront green space, and small-town
charm, has created a vision for its
community to ensure all residents and
businesses take advantage of
opportunities to increase energy efficiency
to save money and improve their quality of
life.
Because we are focusing our efforts on
residents, businesses, and electric
vehicles, everyone in our community will
benefit. We have set a clear course of
action to save energy and money. In the near term, this plan will increase the comfort
and health of Hastings homes and businesses. Longer term, these actions will make
Hastings more desirable for future residents, workers, and businesses.
Where Are We Now?
Hastings Sustainability Initiatives
The City of Hastings has demonstrated a commitment to being a steward of our
community’s environment and natural resources. In 2017, the City achieved Step 3 in
GreenSteps Cities, a statewide voluntary challenge, assistance, and recognition
program to help cities achieve their sustainability goals. Energy-related best practices
include benchmarking city energy data, installing LED lighting in buildings, and
informing employees about energy-saving behaviors. The City continues to pursue
additional best practices and technical assistance.
The City is also exploring electric vehicles, completing a fleet analysis with Xcel Energy
and FleetCarma,1 and participating in Cities Charging Ahead!2 to understand ways to
integrate electric vehicles (EV) into the City fleet and become EV ready. The findings of
the fleet analysis will give the City a better picture of how their fleet is used, ways to
optimize operations, and how electrification of vehicles can impact operation and
maintenance costs.
1 Fleet analysis assesses electric vehicle suitability in City-owned fleet and charging infrastructure needed
based on deployment of electric vehicles. 2 Cities Charging Ahead! is sponsored by Clean Energy Resource Teams (CERTs) and Great Plains
Institute. Participating cities receive technical assistance focused on actions and best practices local
governments can implement to accelerate electric vehicle adoption.
Hastings City Hall
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4
Table 1: Hastings Energy-Related Initiatives
Hastings’ Energy Initiatives
Recognition Programs • GreenSteps Cities
Policies & Plans
• Draft 2040 Comprehensive Plan
o Resiliency in Development Goal 3:
Encourage Energy Efficiency in
Buildings, Lighting, and Infrastructure
• Recycling Program and Organics Pilot Program
• Environmentally Preferable Purchasing (EPP)
Policy
Community Initiatives • Hastings Environmental Protectors (HEP)
City-owned Properties & Fleet
• Completed fleet analysis through Xcel Energy
and FleetCarma
• Participated in Cities Charging Ahead!
• Plan to convert all lighting at all City buildings to
LED bulbs
• Planned energy efficient equipment upgrades
o Boiler replacement at City Hall and
Police Station
o Chiller replacement at Police Station
o HVAC and Energy Management
System upgrades at City Hall
• Solar light installations at dog park
Transportation • LOOP Bus Service
• Red Rock Corridor
Why an Energy Action Plan?
As noted in Table 1, the City of Hastings has made initial progress toward increasing
efficiency in their buildings, and has identified Comprehensive Plan strategies to
encourage energy efficiency in buildings, lighting, and infrastructure. The City identified
energy action planning as a way to create a shared energy vision, identify focus areas,
and develop actionable strategies to engage our community in energy saving initiatives.
Created by the Hastings community, this Energy Action Plan creates intention,
addresses problems, leverages opportunities, and enhances our values (Table 2).
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HASTINGS ENERGY ACTION PLAN
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Table 2: Hastings Energy Action Team Answers to "Why an energy action plan?"
Address Problems Create Intention
• Rising energy costs
• Climate Change
• Older, inefficient buildings & homes
• Prioritizing goals and creating focus
• Coordinating stakeholders
• Creates ownership and accountability
• Call to action
Leverage Opportunities Enhance Our Values
• Save money
• Renewable energy
• Electric vehicles
• Gateway to other sustainability
initiatives
• Forward-thinking, progressive
• Engage all community members
• Maintain small-town feel
Hastings Energy Action Team at Workshop 5, Photo Credit: City of Hastings
Our efforts will be implemented over an 18-month period, aligning with phase 2 of our
Partners in Energy experience. Xcel Energy Partners in Energy will provide marketing
and communications support, data tracking and measurement, program expertise, and
project management. Partners in Energy will also provide the City and partners access
to webinars, best practices from other community energy action plans, and other
resources to support our implementation. See Appendix 2 for more information about
Partners in Energy and the planning process.
How Does Hastings Use Energy?
An integral part of the Partners in Energy planning process is reviewing historic energy
data for Hastings. Xcel Energy, Dakota Electric Association, and CenterPoint Energy
provided data on energy use, and participation counts and savings for utility energy
conservation programs. See Appendix 3 for a complete picture of Hastings’ baseline
energy data.
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6
Grid Energy Use
In 2017, our community consumed 1.5 million MMBTU of energy3 (see Figure 1),
spending a combined $14.5 million in all sectors. Residents represent the largest sector
of Hastings energy users (91% of electric and 93% of natural gas premises) and
consumed 54% of all energy used in 2017. Comparatively, Hastings
commercial/industrial premises represent only 8% of electric premises and 7% of
natural gas premises, consuming 45% of all energy used in 2017.
Figure 1: 2017 Total Energy Consumption4
Renewable Energy
Renewable energy opportunities exist in two forms: subscription programs and on-site
installations. In 2017, 334 total Hastings residents and businesses subscribed to
support renewable energy through Xcel Energy’s Windsource®,5 Dakota Electric’s
Wellspring Renewable Energy®,6 and community solar gardens (Table 3). On-site
3 Includes both electricity and natural gas consumption. 4 Includes electric consumption data from Xcel Energy and Dakota Electric Association, and natural gas
consumption data from CenterPoint Energy. Natural gas consumption for municipal premises not
available at this time and included in commercial and industrial natural gas use. 5 Xcel Energy’s Windsource is a voluntary subscription program that allows Xcel Energy customers to
source some or all of their electricity from wind energy. 6 Dakota Electric Association’s Wellspring Renewable Energy is a voluntary subscription program. Those
who participate in the Wellspring program are purchasing renewable energy credits (RECs). Dakota
Electric provides Wellspring energy to members through Great River Energy, their wholesale power
supplier.
16%
19% 1%
38%
26%
Total Energy Consumption
Residential Electricity
Commercial and Industrial
Electricity
Municipal Electricity
Residential Natural Gas
Commercial and Industrial
Natural Gas
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HASTINGS ENERGY ACTION PLAN
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installations were less popular, with only two residential and four business premises
participating in Solar*Rewards7 and no customers participating in Dakota Electric Solar.8
Table 3: 2017 Renewable Energy Support Summary by Sector
Residential
Commercial &
Industrial
Windsource®
Subscribers 210 2
Subscription Amount (kWh) 463,321 17,466
Community Solar Gardens
Subscribers 103 1
Subscribed Amount (kWh) 277,107 2,988
Solar*Rewards
Installations 2 4
Total Capacity (kW) 17 107
Wellspring Renewable Energy
Subscribers 18 -
Subscribed Amount (kWh) 59,100 -
Dakota Electric Solar
Installations - -
Total Capacity (kW) - -
Energy Conservation Program Participation
Hastings residents and businesses have actively participated in energy conservation
programs.9 In 2017, 883 total premises participated in such programs, saving almost
13,500 MMBTU (0.9% of community energy use). The most popular energy-saving
programs for residents include home energy audits and efficiency rebates for heating
and cooling equipment. For commercial and industrial premises, lighting efficiency
programs, and heating and water-heating rebates have the highest participation rates.
7 Xcel Energy’s Solar*Rewards is an incentivized program, so monthly payments are made to the owner
of the solar system in exchange for Renewable Energy Credits (RECs) for the energy produced by the
solar system. 8 Dakota Electric Solar is a performance-based solar rebate program to assist members in recovering the
costs associated with installing a solar system. Members can also receive bill credits for the excess
energy produced by the solar system. 9 Utilities offer a portfolio of state-approved energy efficiency and demand management programs through
the state’s Conservation Improvement Program.
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8
Table 4: 2017 Energy Conservation Program Participation Summary
Residential
Commercial &
Industrial
Xcel Energy
Participants 423 40
Savings (kWh) 181,427 1,421,766
Dakota Electric Association
Participants 77 1
Savings (kWh) 52,213 219,000
CenterPoint Energy
Participants 310 32
Savings (therms) 29,783 41,150
Where Do We Want To Go?
Our Energy Vision
During the first planning workshop, the Hastings Energy Action Team worked together
to create a shared vision for Hastings’ energy future:
Through increased education and engagement, Hastings residents and
businesses will adopt energy-saving behaviors and increase their home or
facility’s energy efficiency to enhance their quality of life and save energy and
money.
Our vision represents the priorities of the Energy Action Team and the community
throughout the energy planning process.
Focus Areas
To achieve our shared energy vision, the Hastings Energy Action Team identified three
focus areas to prioritize strategies and
resources over the next two years:
Focus Area A: Residential Energy
Efficiency, targeting Hastings
homeowners.
Focus Area B: Business Energy
Efficiency, including all businesses with
specific outreach in Hastings historic
downtown and industrial park areas.
Photo Credit: City of Hastings
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HASTINGS ENERGY ACTION PLAN
9
Focus Area C: Electric Vehicles, focusing on education, rate options, and fleet
electrification.
These focus areas were chosen after analyzing baseline energy use, historical program
participation, and community demographics. By focusing our efforts in these three
areas, the Energy Action Team believes we can achieve near-term, measurable results
through the strategies outlined in this plan.
Goals
Working together, the team set near-term goals for each focus area to measure success
of implementing our Energy Action Plan.
Residential Energy Efficiency Focus Area Goals
100 Home Energy Squad® visits completed annually.
20 home insulation projects completed.
70 refrigerator or freezer recycling rebates annually.
Distribute 200 LED bulbs at community events.
Business Energy Efficiency Focus Area Goals
Conduct two business blitzes.
100 commercial and industrial energy conservation program participants
annually.
Electric Vehicles Focus Area Goals
Host three electric vehicle showcase events.
Deliver one fleet electrification workshop.
All goals will be achieved by the end of 2020 and measured against a three-year
baseline. Achieving these goals will result in energy and cost savings, increased quality
of life and comfort, and increased engagement with residents and businesses.
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10
How Are We Going To Get There?
The Energy Action Team developed near-term actionable strategies for each focus
area, including implementation resources, outreach strategy, and timeline.
Figure 2: Near-term Energy Saving Actions by Focus Area
Three long-term energy actions were identified for each focus area:
Focus Area A: Residential Energy Efficiency: Engage tenants.
Focus Area B: Business Energy Efficiency: Serve as an energy coach.
Focus Area C: Electric Vehicles: Increase public charging infrastructure.
The human, financial, and policy resources needed to achieve success and see
measurable results determined that these actions are best suited for long-term
implementation.
Community Call to Action
This Energy Action Plan was developed by and for the Hastings community. Successful
implementation of this plan will depend on community volunteers, local stakeholders,
and the City of Hastings working together. Residents, businesses, civic organizations,
and nonprofit organizations play a role in supporting this Energy Action Plan and
achieving our energy vision. Each focus area includes a “call to action” and
implementation tasks to help outline how the Hastings community can support
implementation.
•Complete a home energy audit
•Properly insulate and air seal your home
•Recycle inefficient refrigerators, freezers, and dehumidifiers
•Install high-efficiency lighting
Focus Area A: Residential Energy Efficiency
•Participate in a business blitz visit
•Pursue financing options to help with upfront costs
•Apply for equipment rebates
Focus Area B: Business Energy Efficiency
•Learn about rates and incentives to charge your electric vehicle
•Attend an electric vehicle showcase
•Attend a fleet electrification workshop
Focus Area C: Electric Vehicles
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HASTINGS ENERGY ACTION PLAN
11
Focus Area A: Residential Energy Efficiency
Why is this sector a priority?
The two primary reasons that Hastings residents are a priority are as follows:
Sector Size & Energy Use
Hastings residents are the largest sector of energy users in the city (91% of
electric and 93% of natural gas premises), consuming 54% of all energy used in
2017. Using existing communication channels and events, a large number of
residents can be reached through education and outreach.
Aging Housing Stock
Our housing stock is aging — 59% of all Hastings housing units were built before
1990.10 Older homes typically have many opportunities to improve efficiency
through equipment replacement and building envelope upgrades.
Who is the target audience for
residential outreach?
The primary target audience is
homeowners, who represent 72% of the
households in our community.11
Homeowners can reap all the benefits of
energy-related upgrades, and there are
fewer barriers to engaging homeowners
as opposed to tenants.
Low-income homeowners, who can
benefit from free or low-cost
opportunities, are also included in this
outreach.
What near-term actions will the City promote to help residents save energy?
Complete a home energy audit.
Properly insulate and air seal your home.
Recycle inefficient refrigerators or freezers.
Install high-efficiency lighting.
Goals
100 Home Energy Squad® visits completed annually.
20 home insulation projects completed.
70 refrigerator or freezer recycling rebates annually.
Distribute 200 LED bulbs at community events.
10 2013–2017 American Community Survey 5-Year Estimates, Year Structure Built. 11 2013–2017 American Community Survey 5-Year Estimates, Tenure.
A Hastings Home
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Community call to action: what can you do as a community member to support
residential energy efficiency?
Connect with community event organizers about tabling opportunities.
Volunteer to table at events to distribute information materials.
Share a testimonial about your experience getting a home energy audit or
upgrading your insulation to be part of a testimonial.
Support the Energy Action Plan goals and participate in an energy conservation
program; and encourage your neighbors to do the same.
Like and share City social media posts and newsletter articles with your own
network.
Engage local service providers, civic organizations, and other partners to share
energy conservation resources.
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HASTINGS ENERGY ACTION PLAN
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Near-term Residential Energy Efficiency Action Summary Tables
Residential Energy Efficiency Action A) Complete a home energy audit
Why is this action a
priority?
Home energy audits are an easy first step for homeowners to learn how their
home uses energy and identify energy saving improvements. There are different
service levels available to meet a resident’s needs, and free visits are available
to income-qualified households.
Timeline Q3 2019–Q4 2020
Q3 2019–Q4 2019 - Informational materials on City website
Goal(s) Complete 100 Home Energy Squad® visits annually
Implementation
Team & Tasks
City of Hastings
Identify messaging that will resonate with Hastings residents
Assist with creating marketing plan for outreach strategy
Post informational materials on City website and social media platforms
Distribute information to community partners
Share testimonials from Hastings residents who have completed Home
Energy Squad visits on City communication channels
Identify city events for tabling
Call on volunteers to help with tabling
Partners in Energy
Create marketing plan for outreach strategy
Collect messaging from Dakota Electric Association about walk-through
audits
Create informational materials and webpage content
Create social media posts to promote energy audits
Write article about home energy audits for Rivertown News and Hastings
Star Gazette
Collect testimonials from previous Home Energy Squad participants
Coordinate Home Energy Squad tabling, if available
Train tabling volunteers
Dakota Electric Association
Provide information about walk-through audit program
Home Energy Squad®
Deliver visits
Assist with tabling at city events, if available
Volunteers, including Energy Action Team and Hastings Environmental
Protectors
Assist with identifying events for tabling
Table at events to distribute informational materials
Community partners, such Hastings Area Chamber of Commerce,
Carpenter Nature Center, Hastings Family Services, and Hastings Senior
Center
Disseminate information in their networks
Resources
Home Energy Squad program information
Informational materials promoting Home Energy Squad and Dakota
Electric Association’s walk-through audit program
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City webpage(s)
Community events
Volunteers to help with outreach
Funding to help with printing information materials
Residential Energy Efficiency Action B) Properly insulate and air seal your home
Why is this action a
priority?
Sufficient insulation and air sealing increases a home’s energy efficiency and
protects your home against cold air in the winter and excess heat in the summer.
By increasing efficiency through insulation and air sealing, you can save money
on your energy bills.
Timeline Q3 2019-Q4 2020
Q3 2019-Q4 2019 - Informational materials on City website
Goal(s) 20 insulation projects completed by 2020
Implementation
Team & Tasks
City of Hastings
Identify messaging that will resonate with Hastings residents
Assist with creating marketing plan for outreach strategy
Post informational materials on City website and social media platforms
Distribute information to community partners
Identify city events for tabling
Call on volunteers to help with tabling
Partners in Energy
Create marketing plan for outreach strategy
Collect messaging from CenterPoint Energy on insulation rebates
Create informational materials and webpage content
Create social media posts to promote insulation and air sealing in
conjunction with season changes
Write about benefits of air sealing and insulation for Rivertown News and
Hastings Star Gazette
Train tabling volunteers
CenterPoint Energy
Provide insulation rebate information and marketing materials
Share goal and rebate information with local trade partners
Volunteers, including Energy Action Team and Hastings Environmental
Protectors
Assist with identifying events for tabling
Table at events to distribute informational materials
Community partners, such Hastings Area Chamber of Commerce,
Carpenter Nature Center, and Hastings Senior Center
Disseminate information in their networks
Resources
Informational materials promoting insulation and air sealing
City webpage(s)
Community events
Volunteers to help with outreach
Funding to help with printing information materials
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HASTINGS ENERGY ACTION PLAN
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Residential Energy Efficiency Action C) Recycle inefficient refrigerators and freezers
Why is this action a
priority?
Old, inefficient refrigerators and freezers use more energy than you might think.
Residents have the option to recycle their second refrigerator or freezer to get a
rebate from their electric utility.
Timeline Q3 2019-Q4 2020
Q3 2019-Q4 2019 - Informational materials on City website
Goal(s) 70 refrigerator or freezer recycling rebates annually
Implementation
Team & Tasks
City of Hastings
Identify messaging that will resonate with Hastings residents
Assist with creating marketing plan for outreach strategy
Post informational materials on City website and social media platforms
Distribute information to community partners
Coordinate outreach with annual waste drop off day
Identify city events for tabling
Call on volunteers to help with tabling
Partners in Energy
Create marketing plan for outreach strategy
Create informational materials and webpage content
Create social media posts to promote refrigerator/freezer recycling
Write article about refrigerator/freezer recycling rebates in Rivertown
News
Create insert for one City utility bill cycle
Train tabling volunteers
Dakota Electric Association
Provide recycling rebate information and marketing materials
Volunteers, including Energy Action Team and Hastings Environmental
Protectors
Assist with identifying events for tabling
Table at events to distribute informational materials
Community partners, such Hastings Area Chamber of Commerce,
Carpenter Nature Center, and Hastings Senior Center
Disseminate information in their networks
Resources
Informational materials promoting both Xcel Energy and Dakota Electric
recycling rebates
City communication channels
Community events
Volunteers to help with outreach
Funding to help with printing information materials
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Residential Energy Efficiency Action D) Install high-efficiency lighting
Why is this action a
priority?
High-efficiency lighting is a quick-win for home efficiency. As bulbs burn out,
residents can replace bulbs with discounted LED bulbs purchased at
participating retailers.
Timeline Q2 2019 — Distribution at 2019 clean-up day
Q2 2020 — Distribution at 2020 clean-up day
Goal(s) Distribute 200 LED bulbs at community events
Implementation
Team & Tasks
City of Hastings
Add information to communication channels
Call on staff volunteers to handout bulbs
Distribute bulbs to staff volunteers
Volunteer City staff and Dakota County staff to distribute bulbs at clean-
up day
Distribute informational materials and LED bulbs
Partners in Energy
Create LED bulb stickers
Coordinate LED bulb delivery
Creating marketing plan for social media posts
Create social media posts to promote high-efficiency lighting
Xcel Energy
Provide LED bulbs for distribution
Print and deliver LED bulb stickers
Dakota Electric Association
Provide LED bulbs for distribution
Resources
City communication channels
Community events
LED bulbs to distribute at tabling events
Staff volunteers to help with outreach
Impact of Residential Energy Efficiency Near-term Actions
Successful implementation of these near-term actions will result in:
200 Home Energy Squad visits;12
20 homes with new, sufficient insulation;
140 inefficient refrigerators and or freezers safely recycled; and
200 LED bulbs distributed to Hastings residents.
12 Participation counts included for Xcel Energy’s Home Energy Squad, Low Income Home Energy
Squad, and Home Energy Audit.
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HASTINGS ENERGY ACTION PLAN
17
Achieving these targets will result in an additional 152,000 kWh saved and 12,300
therms saved total for these programs.13 These actions will also improve the quality of
life for Hastings residents by improving health and comfort of their homes, and lowering
their energy bills.
Through increased education and engagement, it is estimated energy conservation
program participation and associated savings will increase across the board for all utility
programs (Table 5).
Table 5: 2019–2020 Projected Residential Program Participation and Estimated Savings
3-year Baseline
Participants
Projected
Participants
2019–2020
Estimated
Savings 2019–
2020
Xcel Energy 335 981 429,526 kWh
Dakota Electric Association 70 175 66,858 kWh
CenterPoint Energy 370 935 103,510 therms
13 Compared to three-year baseline participation and savings continuing through 2019–2020 for Xcel
Energy’s Home Energy Squad, Low Income Home Energy Squad, Home Energy Audit, and Refrigerator
Recycling; CenterPoint Energy’s Home Insulation Rebates; and Dakota Electric Association’s Refrigerator
and Freezer Recycling. Baseline savings for these programs are 131,950 kWh and 3,004 therms.
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18
Focus Area B: Business Energy Efficiency
Why is this sector a priority?
The Energy Action Team identified three
primary reasons why businesses should be
engaged in energy efficiency:
Sector Use and Impact
The commercial/industrial sector represents
only 8% of electric premises and 7% of
natural gas premises, but consumes 45% of
all energy used in Hastings.14 When a few
businesses take action, it will have a
significant impact on reducing energy use and
greenhouse gas emissions.
Energy and Dollar Savings
When a business makes an energy efficient improvement, they save energy, and
save money on energy bills. In some cases, they will also see savings in
maintenance and operation. Separate from energy savings, there are real
financial benefits to businesses’ bottom line.
Economic Development
Hastings has a strong local business community. Many businesses in the area
are locally owned and operated. Investing in energy efficient improvements can
help a business increase the safety and comfort of the facility for their
employees, improving employee engagement and retention.
Who is the target audience for business outreach?
Downtown businesses, including unique retail and restaurant businesses located
in Hastings’ historic downtown.
Industrial businesses, located in the industrial park off Highway 316.
Downtown businesses and industrial park businesses were chosen because of their
geographic concentration and their economic importance to our community. Assisting
small businesses in the downtown area with efficiency upgrades will continue to
preserve Hastings’ small-town charm, and increase both worker and shopper comfort.
Assisting industrial businesses will increase worker safety and comfort, and helps the
bottom line.
14 Includes data from Xcel Energy, CenterPoint Energy, and Dakota Electric. 2017.
Downtown Hastings, Photo Credit: City of
Hastings
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HASTINGS ENERGY ACTION PLAN
19
What near-term actions will the City promote to help businesses save energy?
Participate in a business blitz visit.
Pursue financing options to help with upfront costs.
Apply for equipment rebates.
Goals
Conduct two business blitzes.
200 total commercial and industrial energy conservation program participants.
Community call to action: what can you do as a community member or business
owners to support business energy efficiency?
Advise the City of Hastings and Partners in Energy team on what information
your business wants to learn about.
Support businesses that make energy efficiency improvements.
Volunteer to assist with door-to-door outreach during a business blitz or table at
an event.
Conduct follow-up to businesses to encourage follow-through on energy saving
improvements.
Share energy efficiency and energy financing opportunities with other business
owners and business associations using your network.
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20
Near-term Business Energy Efficiency Action Summary Tables
Business Energy Efficiency Action A) Participate in a business blitz visit
Why is this action a
priority?
A business blitz is an effective way to engage businesses one-on-one in energy
action. Through quick, targeted engagement, businesses can learn about energy
efficiency opportunities and sign up on the spot for more information.
Timeline Q3 2019–Q4 2019 — Business Blitz 1
Q2 2020–Q3 2020 — Business Blitz 2
Goal(s) Conduct two business blitzes: one targeting downtown Hastings and one
targeting the industrial park.
Implementation
Team & Tasks
City of Hastings
Identify messaging that will resonate with businesses during outreach
Assist with identifying date and time for events
Assist with identifying partners to help organize and conduct business
blitz
Promote business blitz on City communication channels
Distribute press release to local papers
Email to business organizations letting them know about event
Call on volunteers and staff to assist with day-of and follow-up tasks
Provide list and map of businesses in downtown and industrial park
Partners in Energy
Coordinate messaging and call to action for business blitz
Create informational materials to distribute day-of
Create press release and flyers promoting blitz
Assist with identifying date and time for blitz
Identify partners to help organize and conduct business blitz
Coordinate partnership with energy nonprofits
Volunteers, including Energy Action Team and Hastings Environmental
Protectors
Assist with conducting blitz and follow-up
Local business organizations, such as Hastings Area Chamber of
Commerce and Hastings Downtown Business Association
Disseminate information in their networks
Support business blitz outreach
Energy nonprofits, such as Clean Energy Resource Teams (CERTs)
Assist with conducting blitz
Resources
Informational materials to distribute day-of
Communication channels to share outreach effort
Volunteers to help with outreach
Funding to help with printing information materials
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HASTINGS ENERGY ACTION PLAN
21
Business Energy Efficiency Action B) Pursue financing options to help with upfront costs
Why is this action a
priority?
Financing options are important to a business owner’s decision to make an
energy efficiency improvement. Low-cost financing or gap financing can be the
tool to help motivate a business to move forward with an improvement.
Timeline 2019–2021
Q4 2019–Q1 2020 — Informational materials on City website
Goal(s) Make financing information easily accessible on City website
Implementation
Team & Tasks
City of Hastings
Assist with identifying resources and financing options
Identify existing points of contact where the City interacts with
businesses to share message
Post informational materials on City website and social media platforms
Integrate information into existing City points of contact with businesses
Distribute information to business organizations
Partners in Energy
Identify resources and financing options to include in informational
materials
Create informational materials and webpage content
Create social media posts promoting financing webpage(s)
Customize materials to fit with existing point of contact engagement
Collaborate with business organizations to create newsletter or email
content to share
Volunteers, including Energy Action Team and Hastings Environmental
Protectors
Assist with sharing message to business organizations
Local business organizations, such as Hastings Area Chamber of
Commerce and Hastings Downtown Business Association
Disseminate information in their networks
Resources
Informational materials with financing information
Designated webpage(s) on City website and space at City Hall for
informational materials
Volunteers to help with outreach
Funding to help with printing information materials
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22
Business Energy Efficiency Action C) Apply for equipment rebates
Why is this action a
priority?
Rebates are an easy way for businesses to cut costs when upgrading
equipment. Almost all Hastings businesses can benefit because of the variety of
rebates available.
Timeline 2019–2021
Q4 2019–Q1 2020 — Informational materials on City website
Goal(s) Increase commercial/industrial sector utility program participation in
prescriptive rebates
Implementation
Team & Task
City of Hastings
Identify existing points of contact where the City interacts with
businesses to share message
Post informational materials on City website and social media platforms
Integrate information into existing City points of contact with businesses
Distribute information to business organizations
Partners in Energy
Identify equipment rebate options available
Create webpage content
Craft materials to target different types of business — small/medium size
vs. large/industrial
Create social media posts promoting equipment rebate webpage(s)
Customize materials to fit with existing point of contact engagement
Collaborate with business organizations to create newsletter or email
content to share
Volunteers, including Energy Action Team and Hastings Environmental
Protectors
Assist with sharing message to business organizations
Local business organizations, such as Hastings Area Chamber of
Commerce and Hastings Downtown Business Association
Disseminate information in their networks
Resources
Informational materials with rebate information for all energy utilities
Designated webpage(s) on City website and space at City Hall for
informational materials
Volunteers to help with outreach
Funding to help with printing information materials
Impact of Business Energy Efficiency Near-Term Actions
Successful implementation of business energy efficiency near-term actions will generate
important benefits for business engagement and retention, as well as lower energy use.
Achieving these near-term targets will result in 200 total commercial and industrial
energy conservation program participants by 2020. Program participation is estimated
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HASTINGS ENERGY ACTION PLAN
23
to primarily increase for lighting efficiency assessments and rebates. Table 6 illustrates
the estimated increase across all utility energy conservation offerings.
Table 6: 2019-2020 Projected Commercial and Industrial Program Participation and Estimated
Savings
3-year Baseline
Participants
Projected
Participants
2019–2020
Estimated
Savings
2019–2020
Xcel Energy 56 134 2,167,048 kWh
Dakota Electric Association 31 4 76,312 kWh
CenterPoint Energy 2 64 161,344 therms
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24
Focus Area C: Electric Vehicles
Why is this sector a priority?
Hastings’ Energy Action Team identified four main reasons why electric vehicles (EV)
and charging infrastructure are important:
Leveraging Efforts Underway
The City of Hastings is completing a fleet analysis with Xcel Energy and FleetCarma,
and is participating in the Cities Charging Ahead! initiative to understand EV-
readiness policies and charging infrastructure.
Becoming a Destination
Electric vehicles are emerging as a
popular car choice for consumers. In
October 2018, EV sales surpassed 1
million.15 Hastings can help meet the
demand for public charging infrastructure
as a draw for new residents, businesses,
and tourism.
Overcoming Knowledge Gaps
Electric vehicles are relatively new
technology. Not many people have driven an electric vehicle, and people often aren’t
sure how they work or what’s needed to maintain them.
Reducing Tailpipe Emissions
Electric vehicles do not generate tailpipe — yielding benefits to both air quality and
public health.
Who is the target audience for electric vehicle outreach?
Potential EV owners, who will become informed buyers through increased
education about EV ownership.
Current EV owners, who will benefit from new public charging infrastructure.
Local employers with fleet vehicles, who have the opportunity to electrify some or
all of their fleet (including the City of Hastings).
15 Inside EVs Plug-in Sales Scorecard, https://insideevs.com/monthly-plug-in-sales-scorecard.
Community Event, Photo Credit: City of Hastings
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HASTINGS ENERGY ACTION PLAN
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What near-term actions will the City promote to engage the target audience?
Learn about rates and incentives to charge your electric vehicle
Attend an electric vehicle showcase
Attend a fleet electrification workshop
Goals
Host three electric vehicle showcase events.
Deliver one fleet electrification workshop.
Community call to action: what can you do as a community member to support
the electric vehicles focus area?
Read the information available about rates and charging incentives
Volunteer to share information materials at tabling events or with your own social
network.
Help coordinate an electric vehicle showcase with local event organizers or
businesses.
Attend an electrical vehicle showcase and test drive a vehicle.
Encourage your employer to attend a fleet electrification workshop.
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26
Near-term Action Summary Tables
Electric Vehicles Action A) Learn about rates and incentives to charge your vehicle
Why is this action a
priority?
Some consumers don’t know about the different options they have for charging
their electric vehicle at home. This action will educate consumers about the
different rate structures available.
Timeline Q3 2019–Q4 2020
Q3 2019–Q4 2019 — Informational materials on City website
Goal(s) Increase awareness of rate structure options
Implementation
Team & Tasks
City of Hastings
Post informational materials on City website and social media platforms
Distribute information to volunteers and community partners
Call on volunteers to share information with their EV networks
Assist with having information available at electric vehicle showcase
(Action B) and electrification workshop (Action C)
Partners in Energy
Identify rate structures for both electric utilities
Create informational materials and webpage content for rate options for
each electric utility
Create social media posts about EV rate structures
Dakota Electric Association
Share rate structure information for electric vehicle charging
Volunteers, including Energy Action Team and Hastings Environmental
Protectors
Assist with sharing information to community partners and electric
vehicle organizations
Community partners, such as local car dealerships
Share information materials
Electric vehicle organizations, such as Drive Electric, Minnesota Tesla
Owners Club, and Minnesota EV Owners
Disseminate information in their networks
Resources
Webpage(s) on City website
Electric utility EV-rate structure information
Funding to help with printing information materials
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HASTINGS ENERGY ACTION PLAN
27
Action B) Attend an electric vehicle showcase
Why is this action a
priority?
Electric vehicle showcases help educate the public about the benefits of owning
an electric vehicle. Some events, known as “ride and drives,” give community
members an opportunity to test drive a vehicle or sit in a vehicle to see features
up close.
Timeline Q3 2019–Q4 2020
Q3 2019–Q4 2019 — Informational materials on City website
Goal(s) Host three electric vehicle showcase events
Implementation
Team & Tasks
City of Hastings
Identify existing events to host showcases
Assist with outreach to local event organizers and car dealerships to
assess interest in partnering to host ride and drive
Call on volunteers to help with tabling
Promote showcase to residents through City’s communication channels
and on City website
Partners in Energy
Support outreach to partners and co-hosts
Support volunteer and staff coordination
Dakota Electric Association
Share rate structure information for electric vehicle charging
Volunteers, including Energy Action Team and Hastings Environmental
Protectors
Assist with identifying event and showcase opportunities
Assist with outreach to local event organizers and car dealerships to
assess interest in partnering to host EV showcase
Assist with coordinating event logistics
Table at events to distribute informational materials
Community partners, such as Hastings Area Chamber of Commerce, local
car dealerships, and weekly car show hosts
Share information materials
Co-host showcase
Electric vehicle organizations, such as Drive Electric, Minnesota Tesla
Owners Club, and Minnesota EV Owners
Share event information in their networks
Resources
Events to co-host showcase
Electric vehicles to feature at showcase
Volunteers to help with outreach and staff showcase events
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28
Action C) Attend a fleet electrification workshop
Why is this action a
priority?
Businesses and organizations with fleet vehicles could benefit from fleet
electrification by reducing maintenance and fuel costs. The City of Hastings is
completing a fleet electrification analysis and can share what they learned to
educate others.
Timeline Host after City’s first EV purchase
Goal(s) Deliver one fleet electrification workshop
Implementation
Team & Tasks
City of Hastings
Post event information on City’s website and communication channels
Send invitations to businesses associations and their members
Identify date and time for event
Identify presenters
Reserve meeting space
Create and send invitation
Deliver workshop
Create presentation materials
Partners in Energy
Assist with coordinating presenters from Xcel Energy
Support event logistics
Volunteers, including Energy Action Team and Hastings Environmental
Protectors
Assist with identifying organizations with fleet vehicles for potential
attendance
Resources
Space for hosting workshop
Invitation and RSVP platform
Presenters
Workshop refreshments
FleetCarma results and suitability assessment
Long-term Energy Actions
Four long-term energy actions were identified as important to achieving Hastings energy
vision, but were determined to be best suited for long-term implementation because of
limited financial and human resources.
Subscribe to Renewable Energy
Renewable energy subscriptions are an easy way for residents and businesses to
support renewable energy without installing equipment on their home or facility. The
Energy Action Team determined promoting renewable energy subscriptions was best
suited as a long-term action after the Energy Action Plan’s message of energy efficiency
and increasing comfort resonated with the community. The team can use lessons
learned from the first 18-months of implementation for the best ways to share this
message.
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HASTINGS ENERGY ACTION PLAN
29
Engage Tenants
The Energy Action Team identified tenants as a target audience during initial planning,
but believed the landlord/tenant barrier was too difficult to overcome after evaluating
different target audiences. Using lessons learned and increased capacity from engaging
homeowners, the City of Hastings and its Energy Action Team will identify new
strategies for engaging tenants.
Serve as an Energy Coach
An energy coach would encourage a resident or business to participate in energy
efficiency rebates and programs, and act as a single point of contact for questions and
resource recommendations. The team decided to make this a long-term strategy
because of the financial and human resources needed to train and staff energy
coaches.
Increase Public Charging Infrastructure
Increasing public charging infrastructure is an important strategy for EV readiness and
promoting Hastings as a destination for EV drivers. Current policy and financial
resources needed to encourage new or existing developments to install a charging
station are currently not available. The Energy Action Team thought this strategy was
best suited for the long-term, but recommended the City encourage (but not require)
charging infrastructure during development review.
Impact of Energy Action Plan
The combined targets and strategies outlined in this plan will decrease community
energy use through increased efficiency, as well as increase community awareness of
the benefits of energy efficiency through engagement and outreach.
Overall, achieving near-term targets laid out in this plan will result in a 29% increase in
electricity savings and 18% increase in natural gas savings in 2019 and 2020 combined.
Residents and businesses who participate in energy conservation programs will save an
estimated $1.5 million combined.
Table 7: Estimated Energy Savings 2019–2020
Business as Usual
Savings
2019-2020
Energy Action Plan
Impact Savings
2019-2020
Percent
Change
Electricity (kWh) 2,160,366 2,779,197 29%
Natural Gas (Therms) 204,620 240,502 18%
Total Energy (MMBtu) 27,833 33,533 20%
In addition to energy and cost savings, this action plan will increase the comfort and
health of Hastings homes and businesses, making Hastings more desirable for future
residents, workers, and businesses.
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30
How Are We Going to Stay On
Course?
This Energy Action Plan is a living
document. Goals and strategies will be
assessed and refined as needed based on
data and Hastings staff capacity.
Data & Reporting
Partners in Energy will provide biannual
progress reports with metrics of success and
overall progress towards goals for Xcel
Energy rebates and programs. These reports will be available publicly and shared with
both the City and Energy Action Team.
If available, ad-hoc participation reports for specific Xcel Energy programs (e.g. Home
Energy Squad) are available to measure success of campaigns and to determine if we
need to change course.
Partners in Energy will request participation and savings data annually during
implementation from Hastings other energy utilities — CenterPoint Energy and Dakota
Electric Association — to assist with measuring progress towards goals.
Project Management & Tracking
Partners in Energy will host biweekly project management check-in calls with City staff
to ensure we stay on course to achieve our strategies.
Hastings Energy Action Team at Workshop 1
Figure 3. Actions and Tracking
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Appendix 1: Implementation Memorandum of Understanding
To be added.
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32
Appendix 2: Xcel Energy’s Partners in Energy Planning
Process
Xcel Energy is one of two electric utilities serving Hastings. In the summer of 2014, Xcel
Energy launched Partners in Energy to support communities like Hastings to develop
and implement energy action plans that supplement existing sustainability plans,
strategies, and tools. The content of this plan is derived from a series of planning
workshops held in the community with a planning team committed to representing local
energy priorities and implementing plan strategies.
Partners in Energy will work with the City of Hastings to coordinate support for
implementing the plan and will develop a Memorandum of Understanding (Appendix 1)
that outlines specific support Xcel Energy will provide to help Hastings deploy its
strategies and achieve its goals.
Figure 4. Partners in Energy Process for
Success Figure 5. Resources from Xcel Energy for Implementation
Plan Development Process
City staff actively recruited a diverse group of community representatives, including
representatives from small businesses, community organization, residents, and the City
to create Hastings Energy Action Plan. Please see the Acknowledgements at the
beginning of this document for a complete list of participants.
The Energy Action Team met over the course of five planning workshops and one focus
group meeting to review community energy-use data, identify energy priorities, and
develop strategies. A summary of the planning process can be found in Table 8.
Project
Management
Communication
Assistance and
Resources
Tracking and
Measurement
Celebration and
Recognition of
Successes
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Table 8: Partners in Energy Planning Process
Partners in Energy Planning Process
Workshop 1
June 6, 2018
Team introductions and Partners in Energy process
overview.
Reviewed baseline energy data and past city and
community energy initiatives.
Discussed Energy Visions for Hastings’ future.
Workshop 2
September 6, 2018
Discussed background information, opportunities, and
prioritization of the focus areas that emerged from
Workshop 1 and the pre-Workshop 2 survey.
Voted on the prioritization of focus areas.
Introduced the group to the goal setting process and
sample community goals.
Workshop 3
October 11, 2018
Reviewed residential survey.
Identified target audience and opportunities for saving
energy in residential focus area.
Developed strategies and preliminary goals for residents.
Workshop 4
December 20, 2018
Identified target audience and opportunities for saving
energy for electric vehicles focus area.
Identified actions and timeline for engaging Hastings
community.
Brainstormed strategies and preliminary goals for electric
vehicles.
Business Focus Group
February 14, 2019
Identified barriers and benefits to engage small- and
medium-sized businesses in energy action
Brainstormed engagement strategies to best serve
Hastings’ business community
Workshop 5
March 27, 2019
Reviewed progress in planning process and reasons for
creating an Energy Action Plan.
Refined strategies for all three focus areas to identify
implementation lead and resources.
Conducted an impact-feasibility analysis to understand
what strategies to prioritize.
Identified strengths, weaknesses, opportunities, and
threats (SWOT analysis) to Hastings Energy Action Plan.
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34
Appendix 3: Baseline Energy Analysis
An integral part of the Partners in Energy planning process is reviewing historic energy
data for Hastings, which includes data on energy use, participation in utility energy
conservation programs, and savings associated with participation in those programs.
Data was provided by Xcel Energy, Dakota Electric Association, and CenterPoint
Energy for all Hastings premises for 2015–2017. The data helped the Energy Action
Team understand Hastings’ energy use and opportunities for energy conservation and
renewable energy. Data included in this section will also establish a baseline against
which progress toward goals will be compared to in the future.
Electric and Natural Gas Premises
In 2017, there were over 10,000 electric premises and over 8,000 natural gas premises
within the city limits.16 Xcel Energy and Dakota Electric provide electric service to
Hastings, and CenterPoint Energy provides natural gas service. A breakdown of the
City’s electric premises by sector is shown in Figure 6 and Figure 7. Municipal premises
are separated from commercial and industrial premises in the electric data shown
(Figure 6), but are not available separately from natural gas data at this time.
Figure 6: 2017 Electric Service Premise Count by Sector17
16 A premise is a unique identifier for the location of an energy service. 17 Includes data from Xcel Energy and Dakota Electric Association.
91%
8%
1%
Electric Premise Count
Residential
Commercial and Industrial
Municipal
Premises
10,019
2017
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Figure 7: 2017 Natural Gas Service Premise Count by Sector18
Electricity and Natural Gas Consumption by Sector
While commercial and industrial premises only make up 8% of electric premises and 7%
of natural gas premises, they account for 52% of the community’s electricity
consumption and 41% of natural gas consumption (Figure 8 and Figure 9). Municipal
premises consumed 3% of electricity community-wide and accounted for 1% of electric
premises.19
Figure 8: 2017 Electricity Consumption by Sector20
18 Includes data from CenterPoint Energy. 19 Natural gas use and premise counts for municipal facilities not available at this time. 20 Includes data from Xcel Energy and Dakota Electric Association.
93%
7%
Natural Gas Premise Count
Residential
Commercial and Industrial
Premises
8,427
2017
45%
52%
3%
Electricity Consumption
Residential
Commercial and Industrial
Municipal
159,171,864
Total kWh
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36
Figure 9: 2017 Natural Gas Consumption by Sector21
Energy Use Trends22
Over the baseline period of 2015 to 2017, total energy use decreased 2% community-
wide. This corresponded with a 4% decrease in electricity consumption and a 1%
decrease in natural gas consumption. As shown in Figure 10, residential premises are
responsible for the majority of community-wide energy use.
21 Includes data from CenterPoint Energy. 22 For the purpose of this plan, energy refers to electric and natural gas consumed by premises.
59%
41%
0%
Natural Gas Consumption
Residential
Commercial and Industrial
Municipal
therms
9,842,493
2017
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Figure 10: 2015–2017 Total Energy Consumption by Sector23
Greenhouse Gas Emissions and Trends
Similar to community energy use, residential premises were responsible for the greatest
portion of greenhouse gas emissions in Hastings. In 2017, energy use in Hastings
accounted for over 111,500 MTCO2, approximately equivalent to 23,600 passenger
vehicles driven for one year.24 Table 8 shows that community-wide greenhouse gas
emissions from energy use have been trending downwards over the three years shown,
and at a faster rate than electricity and natural gas use. While overall energy use
decreased by 2% from 2015 to 2017, carbon emissions decreased 14% in the same
period. The faster rate of decreasing emissions can be attributed to “grid
decarbonization,” which includes the current and planned reductions in the carbon
intensity of electricity provided by Xcel Energy through the addition of low- or no-carbon
energy sources to the electricity grid.25
23 Includes data from Xcel Energy, CenterPoint Energy, and Dakota Electric Association. “Municipal” in
this chart refers only to municipal electricity use. 24 United States Environmental Protection Agency, Greenhouse Gas Equivalencies Calculator. 25 For more information about Xcel Energy’s Carbon Reduction Plans, see “Building a Carbon-Free
Future.”
838 823 823
712 670 689
15
15 15
1,565 1,508 1,528
-
200
400
600
800
1,000
1,200
1,400
1,600
1,800
2015 2016 2017
MM
B
t
u
Th
o
u
s
a
n
d
s
Total Energy Consumption
Residential Commercial and Industrial Municipal
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38
Figure 11: 2017 Greenhouse Gas Emissions by Sector
Figure 12: 2015-2017 Greenhouse Gas Emission Trends by Sector
Energy Costs and Trends (2015–2017)
In 2017 alone, Hastings customers spent over $14.5 million on energy. Residents spent
over $6.6 million, while commercial and industrial customers spent over $7.4 million.
The City of Hastings spent $431,000 on electricity for city-owned facilities in 2017.
51%
47%
2%
GHG Emissions
Residential
Commercial and Industrial
Municipal
2017
65 58 57
62
52 53
2
2 2
129
111 112
-
20
40
60
80
100
120
140
2015 2016 2017
MT
C
O
2
e
Th
o
u
s
a
n
d
s
GHG Emissions
Residential Commercial and Industrial Streetlights Municipal
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Figure 13: 2017 Energy Costs by Sector
Energy Conservation Program Participation
Hastings residents and businesses have actively participated in utility energy
conservation programs. Figure 14 shows total participation in all utility conservation
programs from 2015–2017. Tables 9, 10, and 11 show program participation by utility.
45%
52%
3%
Energy Costs ($)
Residential
Commercial and Industrial
Municipal
Total Cost
$14,547,145
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40
Figure 14: 2015–2017 Energy Conservation Program Participation Trends by Sector26
26 Includes data from Xcel Energy, CenterPoint Energy, and Dakota Electric. Home Energy Squad
participation is only counted from Xcel Energy to avoid double counting.
745 815 810
70
127 73 815
942
883
0
100
200
300
400
500
600
700
800
900
1,000
2015 2016 2017
Pa
r
t
i
c
i
p
a
n
t
s
Conservation Program Participation
Residential Commercial and Industrial
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Table 9: 2015–2017 Xcel Energy Energy Conservation Program Participation and Savings by
Sector
2015 2016 2017
Programs Participants
Savings
(kWh) Participants
Savings
(kWh) Participants
Savings
(kWh)
Re
s
i
d
e
n
t
i
a
l
Efficient New Home
Construction 5 3,262 2 776 1 878
Home Energy Audit 2 - 3 - 3 -
Home Energy Savings
Program 4 1,456 9 567 4 528
Home Energy Squad 16 10,651 7 5,031 10 14,324
Low-Income Home
Energy Squad - - - - 37 22,437
Multi-Family Energy
Savings Program - - - - - -
Residential Cooling 74 41,010 98 58,112 76 24,753
Residential Heating 62 38,418 63 44,768 111 75,997
Refrigerator Recycling 41 37,953 19 18,499 41 42,161
Residential Saver's
Switch 99 792 58 464 136 274
Smart Thermostat - - 13 - 4 75
Co
m
m
e
r
c
i
a
l
Computer Efficiency - - 1 4,550 - -
Cooling 4 78,088 3 79,901 5 5,930
Custom Efficiency 1 13,292 1 323,930 1 263,702
Data Center Efficiency - - - - - -
Efficiency Controls - - - - 1 551,281
Electric Rate Savings 1 (1,328) - - 3 11,134
Energy Design
Assistance - - - - - -
Energy Efficient
Buildings - - 1 149,216 1 65,151
Fluid System
Optimization 3 407,453 1 76,649 1 3,852
Foodservice Equipment - - - - - -
Heating Efficiency - - - - 1 3,783
Lighting Efficiency 12 210,286 14 166,141 16 417,681
Motor Efficiency 3 170,720 5 305,407 2 35,465
Multi-Family Building
Efficiency - - - - - -
Process Efficiency - - - - - -
Recommissioning - - - - - -
Saver's Switch for
Business 2 15 50 727 2 5
Small Business Lighting 8 46,548 19 566,390 6 63,782
Turn Key Services - - 1 - 1 -
X-C-2
42
Table 10: 2015–2017 CenterPoint Energy Energy Conservation Program Participation and Savings
by Sector27
2015 2016 2017
Programs Participants Savings
(kWh) Participants Savings
(kWh) Participants Savings
(kWh)
Re
s
i
d
e
n
t
i
a
l
CenterPoint Energy
Home Efficiency
Rebates28
346
19,690
409
23,800 298
28,860
CenterPoint Energy
Home Insulation
Rebates
9
1,540 2 260 - -
CenterPoint Energy
Home Energy Squad 13 1,420 7 650
13
623
CenterPoint Energy
Residential Energy
Audit
8 n/a 4 n/a - -
CenterPoint Energy
New Home
Construction
Rebates29
3
1,090
6
1,460
12
300
CenterPoint Energy
Low-income
Residential Programs
6
950 5
170 -
-
Co
m
m
e
r
c
i
a
l
CenterPoint Energy —
C&I Heating and Water
Heating Rebates
28
52,690
23
62,480
27
29,490
CenterPoint Energy —
All Other C&I
Programs
5
2,600
5
66,850
5
11,660
27 Certain programs are excluded from these charts and participation counts. For CenterPoint Energy,
these programs are Home Energy Reports and Low-Flow Showerhead and Aerator. 28 Includes Heating System, Water Heating, Hearth, Laundry & Thermostat Rebates 29 Includes CenterPoint Energy Whole Home New Construction for 2015 and 2016.
X-C-2
Table 11: 2015–2017 Dakota Electric Association Energy Conservation = Program Participation
and Savings by Sector30
2015 2016 2017
Programs Participants Savings
(kWh) Participants Savings
(kWh) Participants Savings
(kWh)
Re
s
i
d
e
n
t
i
a
l
Dakota Electric Income
Qualified Programs - - 5 3,878 2 188
Dakota Electric
Residential Cooling
Rebates
31 9,969 48 16,967 55 32,497
Dakota Electric Other
Equipment Rebates 6 4,132 11 5,546 4 3,262
Dakota Electric
Refrigerator and
Freezer Recycling
10 10,029 21 21,501 16 16,266
Co
m
m
e
r
c
i
a
l
Dakota Electric LED
Lighting 3 86,481 3 27,988 - -
Dakota Electric Whole
Building
Commissioning &
Retrofit
- - - - 1 219,000
How is Hastings Investing in Renewable Energy?
In 2017, 335 total Hastings residents and businesses subscribed to support renewable
energy through Xcel Energy’s Windsource®, Dakota Electric’s Wellspring Renewable
Energy®, and community solar gardens (Table 12). On-site installations were less
popular, with only two residential premises and four business premises participating in
Solar*Rewards and no customers participating in Dakota Electric Solar.
30 Certain programs are excluded from these charts and participation counts. For Dakota Electric, these
programs are LED lights, CFL Bulbs, Holiday LEDs.
X-C-2
44
Table 12: 2017 Renewable Energy Support Summary by Sector
Residential
Commercial &
Industrial
Windsource®
Subscribers 210 2
Subscription Amount (kWh) 463,321 17,466
Community Solar Gardens31
Subscribers 103 1
Subscribed Amount (kWh) 277,107 2,988
Solar*Rewards32
Installations 2 4
Total Capacity (kW) 17 107
Wellspring Renewable Energy
Subscribers 18 -
Subscribed Amount (kWh) 59,100 -
Dakota Electric Solar
Installations - -
Total Capacity (kW) - -
31 Xcel Energy Community Energy Report, 2017. 32 Ibid.
X-C-2
Appendix 4: Methodology for Measuring Success
As part of implementation support, Partners in Energy will provide biannual progress
reports for Xcel Energy participation and savings data. All goals will be measured
against a 3-year baseline of 2015–2017 data unless otherwise noted.
The following section defines the 3-year baseline against which progress will be
measured, including the utility program(s) included in the baseline.
Residential Energy Efficiency Focus Area Goals
1. 100 Home Energy Squad® visits completed annually.
This target will be measured against a 3-year baseline of 26, which includes
participation counts from Xcel Energy’s Home Energy Audit, Home Energy
Squad, and Low-income Home Energy Squad.
2. 20 home insulation projects completed.
This target will be measured against a 3-year baseline of 4, which includes
participation counts from CenterPoint Energy Home Insulation Rebates.
Note: CenterPoint Energy data not included in biannual progress reports.
3. 70 refrigerator or freezer recycling rebates annually.
This target will be measured against a 3-year baseline of 50, which includes
participation counts from Xcel Energy’s Refrigerator Recycling and Dakota
Electric Association Refrigerator and Recycling.
Note: Dakota Electric Association data not included in biannual progress reports.
4. Distribute 200 LED bulbs at community events.
Xcel Energy provided 200 LED bulbs to Hastings City Staff on April 26, 2019.
This target will be measured against success of distributing those bulbs.
Additional bulbs provided by Xcel Energy, Dakota Electric Association, or another
entity will be included in the total count.
Business Energy Efficiency Focus Area Goals
1. Conduct two business blitzes.
This target will be measured against a baseline of zero.
2. 100 commercial and industrial energy conservation program participants
annually.
X-C-2
46
This target will be measured against a 3-year baseline of 89, which includes all
participation counts in Xcel Energy, CenterPoint Energy, and Dakota Electric
Association commercial and industrial programs and rebates.
Note: CenterPoint Energy and Dakota Electric Association data not included in
biannual progress reports.
Electric Vehicles Focus Area Goals
1. Host three electric vehicle showcase events.
This target will be measured against a baseline of zero. All showcase events
hosted between April 2019 and December 2020 will be included.
2. Deliver one fleet electrification workshop.
This target will be measured against a baseline of zero. All electrification
workshops hosted by the City will be included.
X-C-2
Appendix 5: Glossary of Terms
15 x 15: Xcel Energy’s privacy rule, which require all data summary statistics to contain
at least 15 presmises, with no single premise responsible for more than 15% of the
total. Following these rules, if a premiseis responsible for more than 15% of the total for
that data set, it is are removed from the summary.
Conservation Improvement Programs (CIP): Portfolio of approved utility energy
efficiency and demand management programs. Minnesota electric utilities have a goal
of saving 1.5% of their total energy sales each year via customer conservation efforts.
Minnesota natural gas utilities have a goal of saving 0.5% of their total energy sales
each year via customer conservation efforts.
Energy Burden: Percentage of gross household income spent on energy costs.
Greenhouse Gases (GHG): Gases in the atmosphere that absorb and emit radiation
and significantly contribute to climate change. The primary greenhouse gases in the
earth's atmosphere are water vapor, carbon dioxide, methane, nitrous oxide, and ozone.
Grid Decarbonization: The current planned reduction in the carbon intensity of
electricity provided by electric utilities through the addition of low- or no-carbon energy
sources to the electricity grid.
Kilowatt-hour (kWh): A unit of electricity consumption.
Million British Thermal Units (MMBtu): A unit of energy consumption that allows both
electricity and natural gas consumption to be combined.
Metric Tons of Carbon Dioxide Equivalent (MTCO2e): A unit of measure for
greenhouse gas emissions. The unit "CO2e" represents an amount of a greenhouse
gas whose atmospheric impact has been standardized to that of one unit mass of
carbon dioxide (CO2), based on the global warming potential (GWP) of the gas.
Premise: A unique identifier for the location of electricity or natural gas service. In most
cases it is a facility location. There can be multiple premises per building, and multiple
premises per individual debtor.
Renewable Energy Certificate (REC): For every megawatt-hour of clean, renewable
electricity generation, a renewable energy certificate (REC) is created. A REC embodies
all of the environmental attributes of the generation and can be tracked and traded
separately from the underlying electricity. Also known as a Renewable Energy Credit.
Resilience: The ability to prepare for and adapt to changing conditions and withstand
and recover rapidly from disruptions. Resilience includes the ability to withstand and
recover from deliberate attacks, accidents, or naturally occurring threats or incidents
Therm (thm): A unit of natural gas consumption.
X-C-2
48
Trade Partner: Trade Partners, also known as Trade Allies or Business Trade Partners,
are vendors and contractors who work with business and residential customers
servicing, installing, and providing consulting services regarding the equipment
associated with utility rebate programs. Their support for utility programs can range from
providing equipment and assisting with rebate paperwork, to receiving rebates for
equipment sold.
X-C-2
CityCouncilMemorandum
To: MayorFasbender & CityCouncilmembers
From: InterimCityAdministratorJulieFlaten
Date: June17, 2019
Item: SolarSubscriptionOpportunities
CouncilActionRequested:
AccepttherecommendationoftheUtilitiesCommitteeoftheCouncil (*Balsanek, Folch,
Lund) todirectstafftoprepareandreleaseaRequestforProposalsforsolarsubscriptions.
BackgroundInformation:
TheCityCouncilfirsttookupthetopicofsolarsubscriptionsin2017. InJuneof2017
theCitysolicitedproposalsforsolarsubscriptionsandmetwiththeUtilitiesCommitteeof
theCouncil. InOctoberof2017theCityCouncilrejectedtheproposalsanddidnotmove
forward.
AttheCityCouncil’sApril1, 2019meetingCouncilmemberFolchrequestedthetopicof
solarsubscriptionsberevisited. AtthattimetheCityCouncilreferredtheitemtothe
UtilitiesCommitteeoftheCouncil.
TheUtilitiesCommitteeoftheCouncil (*Balsanek, Folch, Lund) metonMonday, May
20, 2019andheardapresentationfromPeteLindstromandLissaPawlischfromClean
EnergyResourceTeams (CERTS). TheCommitteeunanimouslyrecommendedthefull
councilaskstafftoprepareaRequestforProposalsforsolarsubscriptions. Oncethe
RFQ’sarereceivedtheUtilitiesCommitteeoftheCouncilwillscheduleameetingto
review.
FinancialImpact:
TBD
AdvisoryCommissionDiscussion:
N/A
CouncilCommitteeDiscussion:
UtilitiesCommitteeoftheCouncil
Attachments:
X-C-3
memo
1
At its June 3rd meeting, the City Council appointed the members of the Administrative Committee
to serve as an ad hoc committee for the purpose of interviewing semi-finalist candidates for the
City Administrator position. The ad hoc committee will meet on the late afternoon/early evening
of Wednesday, June 19 and Monday, June 24 to conduct the interviews. These interviews will be
the basis for selecting finalists for interview by the City Council in July.
At the June 17 City Council meeting, the City Council is being asked to select the candidates to be
interviewed by the ad hoc interview committee. You will separately receive a candidate report
which identifies all 43 applicants and provides comments about each. The City Council is asked to
select no more than eight semi-finalists based on the information in the candidate report and
discussion at the June 17 City Council meeting.
As previously discussed, the names and all other identifying information about candidates must,
by law, remain confidential until finalists are named. This can make the City Council’s public
discussion and selection of semi-finalist candidates somewhat awkward as no candidate revealing
questions can be asked or information disclosed in response.
Therefore, at the June 17 meeting it is suggested that the City Council refer to candidates only by
the number assigned to each in the candidate report when asking questions of the consultant or
in discussions with each other. Likewise, using pronouns rather than names will be necessary and
all reference to current or previous employment must be generic.
To: Mayor Fasbender
Members of the City Council
Hastings, Minnesota
From: Jim Miller
Senior Vice President
The Mercer Group, Inc.
Date: 6/13/2019
Re:
Semi-finalist City Administrator selection
X-C-4
memo
2
The candidate report divides the applications into three categories based on my assessment of
how each meets the required and desired qualifications for the new City Administrator as
approved by the City Council for the recruitment profile: most qualified, potentially qualified
(these would require additional research into their respective backgrounds if they are further
considered), and not qualified (because of no relevant local government experience or their
background). It is suggested that the City Council begin its discussion on those candidates
identified as being most qualified in the report.
The consultant will be present at the June 17 City Council meeting to answer questions concerning
the candidates and process.
X-C-4