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Home My WebLink AboutVIII-6 Approve Contract for Electrical InspectorCityCouncilMemorandum To: MayorFasbender & CityCouncilmembers From: TomBakken, ChiefBuildingOfficial Date: May20, 2019 Item: ApproveHiringofContractualElectricalInspector CityCouncilActionRequested: TheCityCouncilisaskedapprovethehiringofMcMullenInspecting, Inc. tohandlethe stinspectionsforallelectricalpermitsissuedstartingJune1, 2019. BackgroundInformation: MikeHawketheelectricalinspectorsince2011isretiringMay31, 2019andhehas recommendedPatMcMullenandhiscompanytotakeoverthedutiesfortheCityof Hastings. McMullenInspectionswouldhandleanyoutstandinginspectionsofMike stHawkestocompletetheprojectsofpermitsobtainedbeforeJune1. McMullen InspectingcurrentlyhandlestheelectricalinspectionsforRosemount, SouthSt. Paul, WestSt. Paul, StateFairGrounds, andMinneapolis. McMullenInspectionsoffersbetter servicesthanwecurrentlyhaveinthatinspectionscanberequestedandscheduledonline inadditiontobyphone. TheyalsoprovideuswithinspectionsMonday – Thursdayplus Fridayswhenalongholidayweekendoccurs. Currentlyonlyinspectionsaredonefor electricalTuesdaysandThursdaysinourarea. AfterreviewofPatMcMullen’sresumeweinterviewedhiman dfeelitwillbeasmooth transitionandwillultimatelyofferbettercustomerserviceoptionsforthoseobtaining electricalpermits. CityAttorneyDanFluegelandIhavereviewedthecontractproposal andtheirliabilityinsuranceandhaverecommendedapprovalasamendedandwritten. FinancialImpact: Wewillretain20% ofeachelectricalpermitfeeplusthe $10processingfee AdvisoryCommissionDiscussion: N\\A CouncilCommissionDiscussion: N\\A Attachments: ContractAgreement VIII-6 AGREEMENT THISAGREEMENT (Agreement) ismadeasofApril25, 2019byandbetweentheCityof Hastings (theCity), aMinnesotamunicipalcorporation, andPatrickE. McMullen (the thInspector), McMullenInspecting, Inc., 712815 AvenueSouth, Richfield, MN55423. TheCityandtheInspectorinconsiderationofthemutualcovenantscontainedhereinand othergoodandvaluableconsideration, agreeasfollows: SECTION1. INSPECTIONSERVICES. TheinspectionservicesaretobeprovidedbytheInspectoraredescribedinageneral wayonExhibitA. SECTION2. CONTRACTDOCUMENTS. ThedocumentswhichmakeupthecompleteAgreementbetweentheCityandthe InspectorarelistedinExhibitB. SECTION3. DUTIESANDOBLIGATIONS. TheInspectorshallcommenceperformanceofhisdutiesandobligationspursuanttothe termsofthisAgreement, asspecifiedonExhibitC. SECTION4. PAYMENT. PaymentsshallbemadebytheCitytotheInspectorinaccordancewiththeschedule containedinExhibitD. SECTION5. COMPLIANCEWITHLAWSANDSTANDARDS. a). TheInspectorshallcomplywithallapplicablefederalandstatestatutesand regulationsaswellaslocalordinancesineffectduringthetermofthisAgreement. b). TheInspectorspecificallyrepresentsthattheInspectorisfullyauthorizedandlicensed tofurnishtheservicespursuanttothisAgreement. c). Failuretomeettherequirementsofclausesof (a) and (b) above, maybecauseforthe CitytocancelthisAgreement, inaddition, tootherremediesinthisAgreementor otherwiseavailableinlaworequity. VIII-6 SECTION6. INSURANCE. TheInspectorshallpurchase, intheInspector’sownfunds, andmaintainthroughoutthe termofthisAgreementtheminimumtypesandamountsofinsurancesetforthinExhibit E. SECTION7. INDEMNITY. TheInspectoragreestodefend, indemnify, andholdharmlesstheCity, itselected officials, officers, andemployees, againstanyandallliability, loss, costs, damages, and expenseswhichtheCity, itselectedofficials, officers, oremployees, mayhereafter sustain, incur, orberequiredtopay, arisingoutoftheInspector’sperformanceorfailure toperformhisobligationspursuanttothisAgreement. SECTION8. INDEPENDENTCONTRACTORSTATUS. Itisagreedthatnothinghereincontainedisintendedorshouldbeconstruedinany mannerascreatingorestablishingtherelationshipofagents, partners, jointventuresor associatesbetweenthepartiesheretoorasconstitutingtheInspectorastheemployeeof theCityforanypurposeorinanymannerwhatsoever. TheInspectoristobeandshall remainanindependentcontractorwithrespecttotheperformanceofInspector’s obligationsunderthisAgreement. SECTION9. NONDISCRIMINATION. TheInspectoragreestocomplywithallapplicablefederalandstatelaws, rules, regulations, andexecutiveorderswithregardtounlawfuldiscrimination onaccountof race, color, creed, religion, nationalorigin, sex, maritalstatus, statuswithregardtopublic assistance, disability, orage. SECTION10. MINNESOTALAWtoGOVERN. ThisAgreementshallbegovernedbyandconstruedinaccordancewiththesubstantive lawsoftheStateofMinnesota, withoutgivingeffecttotheprinciplesofconflictoflaws. All proceedingsrelatedtothisAgreementshallhaveavenueinDakotaCounty, Minnesota. SECTION11. DATAPRIVACY. VIII-6 ForpurposesofthisAgreementalldatacollected, created, received, maintained, or disseminatedshallbegovernedbytheMinnesotaGovernmentDataPracticesAct, MinnesotaStatuteChapter13, andtheMinnesotaRulesimplementingtheActnowin forceorhereafteradopted. SECTION12. TERM; TERMINATION. a). ThisAgreementshallbecomeeffectiveonthelastdateitisexecutedbyoneofthe partiesandshallremainineffectuntilJuly1, 2022unlessterminatedearlierasprovided inthisSection. b). IftheInspectorisindefaultofanymaterialobligationunderthis Agreement, theCitymanyterminatethisAgreementby30dayswrittennoticetothe Inspectorunlesswithinthattimethedefaultiscuredorarrangementssatisfactorytothe CityforcorrectingthedefaulthavebeenmadebytheInspector. SECTION13. EXHIBITS. AllexhibitsreferredtointhisAgreementareincorporatedhereinbyreferenceandare madeaparthereofasiftheywereincludedinthetexthereof. SECTION14. BACKGROUNDCHECKS. TheCitymayperformbackgroundchecks, inaccordancewithstatelaw, ontheInspector oranyofhissubcontractorswhoprovideservicestotheCity. SECTION15. RECORDSACCESS. TheInspectorshallprovidetheCityandtheStateAuditorasrequiredbyMinnesota Statutes § 16.05accesstoanybooks, documents, papers, andrecordswhicharedirectly pertinenttotheAgreement, forthepurposeofmakingaudit, examination, excerpts, and transcriptions, forsixyearsafterfinalpaymentsandallotherpendingmattersrelatedto thisAgreementareclosed. SECTION16. ASSIGNMENT. TheInspector shallprocuretheservicesofanotherqualifiedindividualorcompanyto provideservicesunderthisAgreementasasubcontractor toperformservicesunderthis AgreementorintheeventthattheInspectorisunableorunavailableforaperiodofmore thanoneday. TheInspectorshallobtaintheexpresswrittenapprovaloftheCitypriorto VIII-6 subcontractingwiththeindividualorcompany. TheInspectorshallalsoinformtheCityin advancewhensubcontractingwiththisindividualorcompanyandforallrequirements, includingcompensationthatmayberequiredundercontract. SECTION17. ENTIREAGREEMENT, AMENDMENTS. ThisAgreementconstitutestheentireAgreementbetweentheparties, andnoother agreementpriortoorcontemporaneouswiththisAgreementshallbeeffective, exceptas expresslysetforthorincorporatedherein. AnypurportedamendmenttothisAgreement is noteffectiveunlessitisinwritingandexecutedbybothparties. SECTION18. NOWAIVERBYCITYOFHASTINGS. ByenteringintothisAgreement, theCitydoesnotwaiveitsentitlementtoanyimmunity understatuteorcommonlaw. CityofHastings Dated: __________ by: _____________________ Mayor Dated: __________ by: ______________________ CityClerk PatrickE. McMullen Dated: __________ by: _____________________ VIII-6 EXHIBITA TASKS 1). ElectricalInspectionServicesofelectricalworkwhichispermittedwithintheCity accordingtotheCityCode. VIII-6 EXHIBITB CONTRACTDOCUMENTS 1). ThisAgreement (includingallExhibits) 2). Inspector’sInsuranceCertificate VIII-6 EXHIBITC DUTIESANDRESPONSIBILITY 1). TheInspectorshallprovideelectricalinspectionservicebyperformingonsite inspectionofallnew, remodeling, andalternationconstructionintheCityonallresidential, commercial, industrialandagriculturalstructuresinaccordancewithallCityCodesand theNationalElectricalCode. 2). TheInspectorshallkeeprecordsofinspection, repairnotices, andredtagsand maintaincontactwithChiefBuildingOfficial. TheInspectorshallissueandattachfinal inspectiontagsuponfinalacceptance. 3). TheInspectorshallsubmitmonthlyrecordsofinspectionsforpaymentofallfinal inspectionsandpartialinspectionsforlargecommercialorindustrialstructures. 4). TheInspectorisempowered, attheinspector’sowncostandexpen se, toemploy, subjecttotheapprovaloftheCityEngineer, anyassistantinspectorsandclerical assistantsnecessaryfortheproperconductofhisdutiesandobligations. 5). TheInspectorshallbeaMinnesotaStateCertifiedElectricalInspector. Anyassistant shallmeetthesamerequirements. 6). TheInspector’sservicesshallbeprovidedinatimelymannerintheCityofHastings. RegularandresponsivecommunicationwithCitystaffmustbemaintainedtoensurethe promptdeliveryofinspectionservices. 7). TheInspectorshouldkeepregularhours (7:00AMto8:30AM) onregularbusiness daysinordertoanswerquestionsfromcitizensandcontractors. Theremainderofthe regularbusinessdayshallbedevotedtoinspections. 8). TheInspectorshallhaveawebsitetoallowcitizensandcontractorstoleave messageswhentheInspectorisunabletoanswerthephone. 9). TheInspector, oranyofhisassistants, shallnotengageinthesale, installationor maintenanceofelectricalequipment, directlyorindirectly, andshallhavenofinancial interestinanyconcernengagedinsuchbusinessintheCity. 10). TheInspectorshall emailininspectionsperformedonadailybasistotheCity’s BuildingDepartment. 11. TheInspectorwillprovideawebsitetoallowcommunicationona24/7/365basis. VIII-6 12. TheInspectorwillscheduleinspectionsattimesmostconvenienttorequesting parties. InspectionswillbedoneoutsideofthenormalMonday-Thursdayworkweekif necessary. EXHIBITD PAYMENTSCHEDULE 1). TheCityshallpaytheInspector80% ofthepermitfeescollectedbytheCityuponfinal inspection, orpartialinspectioninthecaseoflargecommercialorindustrialstructures. 2). InvoiceforpaymentshallbesubmittedbyInspectoronamonthlybasis. 3). Allpaymentsshallbemadewithinthirty (30) daysfromreceiptofinvoicefrom Inspector. VIII-6 EXHIBITE INSURANCE TheInspectorshallobtainandmaintainuntilthecompletionofthisagreementanditsfinal acceptancebythe Owner, atInspector’sowncostandexpense, thefollowingminimum insuranceoverageswithinsurancecompanieslicensedintheStateofMinnesotaand shallprovideaCertificateofInsuranceinformacceptabletotheOwnerasevidenceof suchcoverages. A. TypesofInsurance (onanoccurrencebasis) LimitsofLiability 1. CommercialGeneralLiability (including) $1,000,000/occurrence a. Comprehensiveform $1,000,000/aggregate b. Premises-completedoperations c. Explosionandcollapsehazard d. Undergroundhazard e. Contractualliability f. Broadformpropertydamage g. Independentcontractors h. Owners’ andContractors’ protective 2. AutomobileLiability (including) Combinedsinglelimit Eachoccurrence $1,000,000 a. Allownedautos b. Scheduledautos c. Hiredautos d. Non-Ownedautos 3. ExcessUmbrellaCoverage $1,000,000/occurrence 1,000,000/aggregate 4. Worker’sCompensation Statutory 5. Employer’sLiability $500,000 6. ProfessionalLiability (Errors & Omissions) VIII-6 1,000,000/act, errororomission 1,000,000/aggregate B. Generalliability, automotiveliability, andexcess “umbrella” liabilityshallnamethe Ownerasadditionalinsured. Thecoverageaffordedtotheadditionalinsuredshall beprimaryinsurance. Iftheadditionalinsuredhasotherinsurancewhichis applicabletotheloss, suchotherinsuranceshallbeonanexcesscontingentbasis. TheamountoftheInspector’sliabilityshallnotbereducedbytheexistenceofsuch otherinsurance. C. Generalliability, automobileliabilityandexcessumbrellacoverageshallonlybeon an “occurrence” basis. ProfessionalLiabilityInsurancemaybeona “claims-made” basis. D. ProfessionalLiability: IftheInspectorisunderwrittenonaclaims-madebasis, the RetroactiveDateshallbepriortoorcoincidentwiththedateofthiscontractandthe CertificateofInsuranceshallstatethatcoverageisclaimsmadeandalsothe RetroactiveDate. TheContractorshallmaintaincoverageforthedurationofthis contractandforthetwoyearsfollowingthecompletionofthiscontract. The InspectorshallprovidetheCityannualaCertificateofInsuranceasevidenceof suchinsurance. ItisfurtheragreedthattheInspectorshallprovidetheCitya30- daynoticeofaggregateerosion, anadvanceoftheRetroactiveDate, cancellation and/orrenewal. ItisalsoagreedthateithertheInspectororCitymayinvoketheExtendedReporting PeriodOption, onbehalfoftheotherparty, andthatExtendedReportingPeriod (ERP) premiumshallbepaidbytheInspector. E. AllinsurancepoliciesshallprovidethattheOwnershallbenotifiedinwritingbythe insurerofthecancellationorrestrictiveamendmentofthepolicynotlessthan30 dayspriortothedatethatthecancellationorrestrictiveamendmenttakeseffect. All noticeswillbesenttotheOwnerbyregisteredorcertifiedmail. F. AsusedinthisExhibitE, theword “Contractor” includesthe Inspector. VIII-6