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Home My WebLink About20190415 - CC PacketSign up to receive automatic notification of Council agendas At ccagenda-subscribe@hastingsmn.gov or by calling 651-480-2350 City Council packets can be viewed in searchable format on the City’s website at http://www.hastingsmn.gov/city-government/city-council/city-council-agendas-and-minutes CITY OF HASTINGS CITY COUNCIL AGENDA Monday, April 15, 2019 7:00 p.m. I. CALL TO ORDER II. PLEDGE OF ALLEGIANCE III. ROLL CALL IV. DETERMINATION OF QUORUM Presentation – Tennis Sanitation V. APPROVAL OF MINUTES Approve Minutes of the Regular City Council meeting on April 1, 2019. VI. COMMENTS FROM THE AUDIENCE Comments from the audience may include remarks about items listed on the Consent Agenda. VII. COUNCIL ITEMS TO BE CONSIDERED VIII. CONSENT AGENDA The items on the Consent Agenda are items of routine nature or no perceived controversy to be acted upon by the City Council in a single motion. There will be no discussion on these items unless a Councilmember so requests, in which event the items will be removed from the Consent Agenda to the appropriate Department for discussion. 1. Pay Bills as Audited 2. Adopt Fair Housing Policy 3. Minnesota Umpires Inc. Independent Service Agreement 4. Resolution: Authorize Submittal of Grant Application – Met Council TBRA – Block 1 5. Approve Aesthetics Policy – Small Cell Wireless Installations on City Infrastructure 6. Authorize Preliminary Engineering Work – 2020 Infrastructure Improvements 7. Approve Special Event Request and a Resolution for a Temporary Liquor License from Animal Ark 8. Approve Special Event Request from Hastings YMCA 9. Resolution: Acceptance and Appreciation of a Donation from Dakota Electric Association for the Parks and Recreation Department 10. Resolution: Acceptance and Appreciation of a Donation from Cynthia Gerlach for a Memorial Bench 11. Resolution: Acceptance and Appreciation of a Donation from Monica Wheeler for a Memorial Bench IX. AWARDING OF CONTRACTS AND PUBLIC HEARING These are formal proceedings that give the public the opportunity to express their concern, ask questions, provide additional information, or support on a particular matter. Once the public hearing is closed, no further testimony is typically allowed and the Council will deliberate amongst itself and with staff and/or applicant on potential action by the Council. X. REPORTS FROM CITY STAFF Sign up to receive automatic notification of Council agendas At ccagenda-subscribe@hastingsmn.gov or by calling 651-480-2350 City Council packets can be viewed in searchable format on the City’s website at http://www.hastingsmn.gov/city-government/city-council/city-council-agendas-and-minutes XI. XII. XIII. XIV. These items are intended primarily for Council discussion and action. It is up to the discretion of the Mayor as to what, if any, public comment will be heard on these agenda items. A. Public Works 1. Resolution: Award Contract for 2019 Neighborhood Infrastructure Improvements B. Community Development 1. Resolution: Site Plan #2018-57 – McNamara Field Improvements C. Administration 1. Hastings Tobacco Exclusive Tobacco Store License UNFINISHED BUSINESS NEW BUSINESS REPORTS FROM CITY COMMITTEES, OFFICERS, COUNCILMEMBERS ADJOURNMENT Next Regular City Council Meeting: Monday, May 6, 2019 7:00 p.m. Hastings, Minnesota CityCouncilMinutes April1, 2019 TheCityCounciloftheCityofHastings, MinnesotametinaregularmeetingonMonday, April1, th2019, at7:00p.m. intheCouncilChambersattheHastingsCityHall, 101East4 Street, Hastings, Minnesota. MembersPresent: MayorFasbender, CouncilmembersBalsanek, Braucks, Folch, Leifeld, Lundand Vaughan. Absent: None. StaffPresent: InterimCityAdministratorJulieFlaten CityAttorneyDanFluegel PublicWorksDirectorNickEgger CityEngineerRyanStempski AssistantCityEngineerJohnCaven CommunityDevelopmentDirectorJohnHinzman ApprovalofMinutes MayorFasbenderaskediftherewereanyadditionsorcorrectionstotheminutesoftheRegular CityCouncilMeetingonMarch18, 2019. Minuteswereapprovedaspresented. CommentsfromtheAudience ththGaryStevens, 132617 StreetW, commentedontheinfrastructureneedson15 Streetandthe millandoverlayprogram. CouncilItemstobeConsidered CouncilmemberLundaskedthattheOperationsCommitteereviewtheneighborhood improvementprocessandexplainedwhy. MayorFasbenderindicatedthiswouldbemovedto #3under Administration. CouncilmemberBraucksmovedtoaddtheneighborhoodimprovementprocessas #3under Administration, secondedbyCouncilmemberLund. Ayes7; Nays0. ConsentAgenda 1. PayBillsasAudited 2. AuthorizeSolicitationofQuotesfor2019SealCoatProgram 3. AuthorizeSolicitationofQuotesfor2019CrackSealProgram 4. ApprovePlansandAuthorizeAdvertisementfor2019Mill & OverlayProgramBids, ResolutionNo. 04-08-19 5. ApproveSpecialEventRequestbyAlwaysLucyStrong 6. ResolutionNo. 04-01-19: MetropolitanCouncilLivableCommunitiesLoanAssignment 7. ApproveSidewalkCaféRenewals 8. ResolutionNo. 04-02-19: ApproveanIn-StoreFireworksLicenseforCoborn’s 9. ResolutionNo. 04-03-19: ApproveanIn-StoreFireworksLicenseforCubFoods 10. ResolutionNo. 04-04-19: ApproveaTemporaryOn-SaleLiquorLicenseforDakotaCounty HistoricalSociety SignuptoreceiveautomaticnotificationofCouncilagendas Atccagenda-subscribe@hastingsmn.govorbycalling651-480-2350 CityCouncilpacketscanbeviewedinsearchableformatontheCity’swebsiteat http://www.hastingsmn.gov/city-government/city-council/city-council-agendas-and-minutes th11. ResolutionNo. 04-05-19: ReauthorizationofVariancetoErectCarport; Peters, 295West15 Street 12. ResolutionNo. 04-06-19: ProclaimingArborDayfor2019 CouncilmemberFolchmotionedtoapproveaspresented, secondedbyCouncilmemberBraucks. Ayes7; Nays0. AdoptADATransitionPlan AssistantCityEngineerCavensummarizedtheoriginsoftheADATransitionPlan, detailedthe methodofdatacollectionandanalyzedanddiscussedthe30yeartimelineplan. Additionally, Council approvalwasneededtoqualifyforfederalfundingifitbecomesavailable. Councildiscussedthatthiswasfederallymandatedwithoutanyfundingsupport, totalcosts, grant fundingoptions, 30yeartimeline, residentsidewalkresponsibilitiesandliabilities, MnDOTschedulefor intersectionupgrades, playgroundaccessibilityandthankedstafffortheirworkontheproject CouncilmemberVaughanmotionedtoapproveaspresented, secondedbyCouncilmemberLund. Ayes7; Nays0. ResolutionNo. 04-07-19Aand04-07-19B: MinorSubdivisionandVariance #2019-06; Kranz, 1548 FeatherstoneRoad Hinzmandiscussedtheminorsubdivisionandvariancerequestfor1548FeatherstoneRoad. PlanningCommissionvotedtoapprovewithnoconcernsheardfromneighboringresidents. Councildiscussedanyfuturepotentialdevelopmentnear1548FeatherstoneRoadand neighborhoodnotification. CouncilmemberBraucksmotionedtoapprovetheminorsubdivisionaspresented, secondedby CouncilmemberBalsanek. Ayes7; Nays0. CouncilmemberBraucksmotionedtoapprovethevarianceaspresented, secondedby CouncilmemberBalsanek. Ayes7; Nays0. SeekCityCouncilDirectiononConsentAgendaProcess FluegeldescribedtheConsentAgendaprocessandthepros/consofallowingcitizenstoremove itemsfromtheagenda. HeaskeddirectionfromCouncilonhowtoproceed. Councildiscussedtheaudiencecommentportionofthemeeting. Fluegelclarifiedthatthelanguagehasbeenonconsentagendasinceatleast1984. Severalcouncilmembersprovidedreasonswhythelanguageshouldorshouldnotbeincluded. CouncilmemberBalsanekmotionedtoomitthecitizen’sabilitytoremoveitemsfromtheconsent agenda, secondedbyVaughan. Councildiscussedthetopicfurther. CouncilmemberFolchamendedthemotiontoalsoaddingthelanguage ‘onconsentagendaor otheritems’ toCommentsfromtheAudienceheader, secondedbyCouncilmemberLeifeld. Ayes - Folch, Braucks, Lund, Leifeld, Fasbender. Nays – Vaughan, Balsanek. SolarSubscriptionOpportunities CouncilmemberFolchrecappedthehistoryofsolaropportunitiesfortheCityandaskedthatitbe presentedtothePlanningCommissionfortheirconsideration. ISD200SchoolBoardMemberKelseyWaitsspokeabouttheschoolboarddecisionprocessfora solarsubscription. Councildiscussiononchangingtechnology, carbonfreeenergy, pastsolarsubscriptionprocess, thatsolarenergywasnotidentifiedasacouncilpriority, processforitembeingpresentedtocounciland concernswithpreviouslyproposedcontracts. SignuptoreceiveautomaticnotificationofCouncilagendas Atccagenda-subscribe@hastingsmn.govorbycalling651-480-2350 CityCouncilpacketscanbeviewedinsearchableformatontheCity’swebsiteat http://www.hastingsmn.gov/city-government/city-council/city-council-agendas-and-minutes CouncilmemberFolchmotionedtodirectthePlanningCommissiontoexaminesolarsubscription opportunities, secondedbyCouncilmemberLeifeld. Councildiscussedwhichwouldbetheappropriatecommissionorcommitteetoexaminesolar subscriptionopportunities. CouncilmemberLeifeldamendedthemotiontodirecttheUtilitiesCommitteeoftheCouncilto examinesolarsubscriptionopportunities, secondedbyCouncilmemberLund. Ayes7; Nays0. NeighborhoodInfrastructureProcess CouncilmemberLundrequestedthattheOperationsCommitteeoftheCouncilexaminethree itemspertainingtotheneighborhoodinfrastructureprocess: CIPusedasguidancetoprovidemore notificationtoresidentsofupcomingstreetimprovementprojects; creatingabrochureoftheprocessfrom starttofinish, includingtimelines, definitions, etc.; andclarityofformulasusedtocalculateassessment anddocumentingtheseformulas. CouncilmemberLundmotionedtodirecttheOperationsCommitteeoftheCounciltoexamine theneighborhoodinfrastructureprocess, secondedbyCouncilmemberBalsanek. Ayes7; Nays0. MayorFasbenderandCouncilmembersmadethefollowingannouncements: WaterDisinfectionOpenHouseonThursday, April4at6:00p.m. atCityHall. ParksandRecreationCommissionMeetingonTuesday, April9at7:00p.m. atCityHall. HeritagePreservationCommissionMeetingonTuesday, April16at7:00p.m. atCityHall. ArborDayCelebrationonFriday, April19from1:00p.m. to2:30p.m. atRiverwoodPark. HouseholdHazardousWasteandSpringClean-UponSaturday, April27from9:00a.m. to1:00p.m. atCalRuedyPublicWorksBuilding. PublicWorksDirectorEggerprovidedanupdateontheMississippiRiverflooding. CouncilmemberBraucks, inresponsetoanemailreceivedaboutachildbeingharassedwhilewalking homefromschool, encouragedresidentsoncommunityresponsibility. CouncilmemberFolchprovidedanupdatefromtheDakotaCountyLegislativebreakfastheldearlier intheday. thCouncilmemberBalsanekandhiswife, Betsy, werecongratulatedontheir50 weddinganniversary. MotiontoadjournthemeetingwasmadebyCouncilmemberBraucks, secondedbyCouncilmember Balsanek. Themeetingwasadjournedat9:24p.m. MaryFasbender, Mayor JulieFlaten, CityClerk SignuptoreceiveautomaticnotificationofCouncilagendas Atccagenda-subscribe@hastingsmn.govorbycalling651-480-2350 CityCouncilpacketscanbeviewedinsearchableformatontheCity’swebsiteat http://www.hastingsmn.gov/city-government/city-council/city-council-agendas-and-minutes Youth Recycling Program 2019 1st Quarter Organization: Cub Scout Pack #444 January February March Date Weight Proceeds Date Weight Proceeds Date Weight Proceeds 1/2/2019 1500 $11.25 2/1/2019 540 $4.05 3/1/2019 1120 $8.40 1/3/2019 760 $5.70 2/4/2019 1800 $13.50 3/4/2019 780 $5.85 1/4/2019 1020 $7.65 2/6/2019 600 $4.50 3/6/2019 840 $6.30 1/5/2019 1340 $10.05 2/8/2019 560 $4.20 3/8/2019 320 $2.40 1/7/2019 1200 $9.00 2/11/2019 2100 $15.75 3/11/2019 1600 $12.00 1/9/2018 1820 $13.65 2/13/2019 520 $3.90 3/13/2019 2100 $15.75 1/11/2019 1360 $10.20 2/15/2019 3380 $25.35 3/15/2019 1020 $7.65 1/14/2019 1680 $12.60 2/18/2019 2000 $15.00 3/18/2019 2040 $15.30 1/16/2019 1440 $10.80 2/20/2019 1300 $9.75 3/20/2019 2020 $15.15 1/18/2019 1020 $7.65 2/22/2019 660 $4.95 3/22/2019 2340 $17.55 1/21/2019 700 $5.25 2/25/2019 640 $4.80 3/25/2019 1700 $12.75 1/23/2019 1880 $14.10 2/27/2019 820 $6.15 3/27/2019 1400 $10.50 1/25/2019 580 $4.35 3/29/2019 1800 $13.50 1/28/2019 920 $6.90 1/30/2019 240 $1.80 Total Weight:25.61 Tons Proceeds:$385.95 Next Organization: Hastings All Night Grad Party PRESENTATION: TENNIS SANITATION u1Urrr Aince 1857 111 lastirlgls. MINNESOTA mti 111 111 IIdh511111 I ti51hO11IVI1Np11114411164llm1III ouu titinli a.... City Council Memorandum To: Mayor Fasbender &City Council Members From: Connie Lang -Accountant Date: 04/11/2019 Item: Disbursements Council Action Requested: Staff requests: Council review of March 2019 Xcel payments. Council review of weekly routine disbursements issued 04/09/2019. Council approval of routine disbursements, capital purchases and employee reimbursements to be issued 04/16/2019. Background Information: Disbursements for routine items are made weekly. Disbursements for capital purchases and employee reimbursements are made twice a month, subsequent to Council approval. Financial Impact: March Xcel Payments 62,270.81 Disbursement checks, EFT issued on 04/09/2019 63,654.55 Disbursement checks, EFT, HEDRA to be issued on 04/16/2019 374,173.34 Advisory Commission Discussion: N/A Council Committee Discussion: N/A Attachments: • Council Reports VIII-01 March 2019 Xcel Payments Xcel Acct#Amount Date Paid Account# 51-6960213-7 1,582.78 4-Mar 101-140-1403-6343 51-6960208-0 1,527.35 14-Mar 101-140-1404-6343 51-8110141-1 1,070.17 15-Mar 101-140-1407-6343 51-6960219-3 55.63 12-Mar 101-201-2016-6343 51-6960210-4 136.04 14-Mar 101-300-3100-6343 51-6960210-4 680.20 14-Mar 101-301-3200-6343 51-0011278454-9 82.35 13-Mar 101-302-3201-6343 51-0263715-0 601.42 15-Mar 101-302-3201-6343 51-6960218-2 13,631.93 21-Mar 101-302-3201-6343 51-6960215-9 1,895.72 11-Mar 200-401-4440-6343 51-0010048093-4 14.05 13-Mar 200-401-4440-6343 51-0011082067-5 170.03 13-Mar 200-401-4440-6343 51-6960220-6 857.92 13-Mar 200-401-4447-6343 51-6960209-1 260.79 1-Mar 201-401-4240-6343 51-6960209-1 241.50 29-Mar 201-401-4240-6343 51-6960214-8 936.89 13-Mar 213-210-2100-6343 51-7216831-9 399.32 13-Mar 220-450-4160-6343 51-6960210-4 544.16 14-Mar 600-300-3300-6343 51-6960216-0 9,702.00 26-Mar 600-300-3300-6343 51-6960216-0 2,758.45 26-Mar 600-300-3302-6343 51-6960217-1 1,230.04 11-Mar 601-300-3400-6343 51-6960211-5 11,829.81 26-Mar 615-401-4103-6343 51-6960212-6 12,062.26 8-Mar 620-300-3500-6343 62,270.81 VIII-01 04-11-2019 09:15 AM 10-02 COUNCIL REPORT PAGE: 1 DEPARTMENT FUND VENDOR NAME DESCRIPTION AMOUNT NON-DEPARTMENTAL GENERAL SUN LIFE ASSUANCE COMPANY OF CANADA APR 2019 LIFE INSURANCE 1,882.40 MISCELLANEOUS V CUSTOM REMODELERS, INC CUSTOM REMODELERS, INC.: R 1.00 HASTINGS AREA CHAMBER/COM LODGING TAX 4 OF 4 REPORTE 2,952.25 TOTAL: 4,835.65 COUNCIL & MAYOR GENERAL SUN LIFE ASSUANCE COMPANY OF CANADA APR 2019 LIFE INSURANCE 44.21 TOTAL: 44.21 ADMINISTRATION GENERAL NINE EAGLES PROMOTIONS NAME TAG - ERICA HENDERSON 8.50 STAR TRIBUNE STAR TRIBUNE CLOSE ACCOUNT 47.58 TOTAL: 56.08 CITY CLERK GENERAL I/O SOLUTIONS, INC. FF/PARAMEDIC INTEGRITY TES 133.00 SUN LIFE ASSUANCE COMPANY OF CANADA APR 2019 LIFE INSURANCE 4.59 APR 2019 LIFE INSURANCE 13.10 APR 2019 LTD 10.59 APR 2019 LTD 34.22 TOTAL: 195.50 FINANCE GENERAL SUN LIFE ASSUANCE COMPANY OF CANADA APR 2019 LIFE INSURANCE 32.75 APR 2019 LTD 62.61 TOTAL: 95.36 LEGAL GENERAL FLUEGEL LAW FIRM, PA LEGAL FEES 12,662.00 TOTAL: 12,662.00 FACILITY MANAGEMENT GENERAL SUN LIFE ASSUANCE COMPANY OF CANADA APR 2019 LIFE INSURANCE 5.57 APR 2019 LTD 12.22 PAPCO, INC VACUUM CLEANER CH 544.34 TOTAL FILTRATION SERVICES INC HEPA FILTERS FOR PD 261.96 W.W. GRAINGER, INC. DRY LUBE FOR FD 227.52 TOTAL: 1,051.61 COMMUNITY DEVELOPMENT GENERAL SUN LIFE ASSUANCE COMPANY OF CANADA APR 2019 LIFE INSURANCE 6.55 APR 2019 LTD 18.26 TOTAL: 24.81 I.T.GENERAL COMCAST COMCAST HIGH-SPEED INTERNE 84.90 SUN LIFE ASSUANCE COMPANY OF CANADA APR 2019 LIFE INSURANCE 19.65 APR 2019 LTD 45.69 SHI INTERNATIONAL CORP BLUETOOTH KEYBOARD FOR IPA 32.00 SOLARWINDS, INC.DAMEWARE REMOTE SUPPORT 210.00 COW GOVERNMENT INC TRIPPLITE USB TO RJ45 CARL 35.08 TOTAL:427.32 POLICE GENERAL DIGITAL ALLY CHEST CAMERA 145.00 INNOVATIVE OFFICE SOLUTIONS, LLC CERT. HOLDER & STAMP 26.67 SUN LIFE ASSUANCE COMPANY OF CANADA APR 2019 LIFE INSURANCE 216.15 APR 2019 LTD 487.10 SHRED RIGHT DESTRUCTION CHARGES 41.60 RIVER BLUFF HUMANE SOCIETY ANIMAL CONTROL - AXEL 475.00 ANIMAL CONTROL - CHIHUAHUA 80.00 ANIMAL CONTROL - BLACK LHA 80.00 ANIMAL CONTROL - WHITE HUS 80.00 DAKOTA COUNTY TECH COLLEGE PURSUIT REFRESHER-VOM/SCHL 500.00 DAKOTA ELECTRIC ASSN ELECTRIC CHARGES 15.62 VIII-01 04-11-2019 09:15 AM 10-02 COUNCIL REPORT PAGE: 2 DEPARTMENT FUND VENDOR NAME DESCRIPTION AMOUNT MILLER & HOLMES, INC. SQUAD WASHES 1/19-3/21/201 125.00 STREICHERS 223 CAL. AMMUNITION 11160.96 TOTAL: 3,433.10 BUILDING & INSPECTIONS GENERAL SUN LIFE ASSUANCE COMPANY OF CANADA APR 2019 LIFE INSURANCE 26.20 APR 2019 LIFE INSURANCE 6.55 APR 2019 LTD 60.52 APR 2019 LTD 14.13 MISCELLANEOUS V CUSTOM REMODELERS, INC CUSTOM REMODELERS, INC.: R 65.00 TOTAL: 172.40 PUBLIC WORKS GENERAL SUN LIFE ASSUANCE COMPANY OF CANADA APR 2019 LIFE INSURANCE 26.86 APR 2019 LTD 58.88 TOTAL: 85.74 PUBLIC WORKS STREETS GENERAL SUN LIFE ASSUANCE COMPANY OF CANADA APR 2019 LIFE INSURANCE 33.41 APR 2019 LTD 61.14 HOMETOWN ACE HARDWARE FASTENERS, NUTS 33.10 CLEANSER, 0-CEL 0-HANDY 5.19 CHEROKEE MANUFACTURING, LLC SANDBAGS, POLY 5,060.00 ACE TRAILER SALES BATTERY 50.00 MINNESOTA AG GROUP - HASTINGS CLEVIS, PIN, BUSHINGS 73.31 I-STATE TRUCK CTR\INTERSTATE POWER SYS FUEL FILTERS 136.65 KREMER SPRING & ALIGNMENT LABOR, SPRING, UBOLT, WASH 979.26 TERRYS HARDWARE, INC. HEX BOLTS 1.40 CHAINS 49.68 BRUSHES, SCREWS, LIMESTONE 73.30 VULKEM 29.95 TIRE GUAGE 9.49 TOTAL: 6,595.88 PARKS & RECREATION PARKS SUN LIFE ASSUANCE COMPANY OF CANADA APR 2019 LIFE INSURANCE 65.50 APR 2019 LTD 138.60 NINE EAGLES PROMOTIONS PAIGE ZIP-UP/SHIRT 68.00 TOTAL:272.10 CABLE CABLE TV SUN LIFE ASSUANCE COMPANY OF CANADA APR 2019 LIFE INSURANCE 1.97 APR 2019 LTD 4.54 TOTAL: 6.51 HERITAGE PRESERVATION HERITAGE PRESERVAT SUN LIFE ASSUANCE COMPANY OF CANADA APR 2019 LIFE INSURANCE 1.61 APR 2019 LTD 4.23 TOTAL: 5.84 FIRE FIRE & AMBULANCE FIRE SAFETY USA INC 12" TIGER TOOTH BLADE 1,135.00 IMAGE TREND, INC. APPLICATION SERVICE PROVID 675.00 PHASE 2 MONTHLY HOSTING FE 257.50 SUN LIFE ASSUANCE COMPANY OF CANADA APR 2019 LIFE INSURANCE 20.31 APR 2019 LTD 51.86 EMERGENCY APPARATUS MAINT REPAIR TO FIRE TENDER #1 186.85 TERRYS HARDWARE, INC. SUPPLIES FOR FIRE ENG. #2 51.40 TOTAL: 2,377.92 AMBULANCE FIRE & AMBULANCE SUN LIFE ASSUANCE COMPANY OF CANADA APR 2019 LIFE INSURANCE 77.95 APR 2019 LTD 208.97 BOUND TREE MEDICAL LLC MEDICAL SUPPLIES 1,279.54 VIII-01 04-11-2019 09:15 AM 10-02 COUNCIL REPORT PAGE: 3 DEPARTMENT FUND VENDOR NAME DESCRIPTION AMOUNT MOORE MEDICAL LLC MEDICAL SUPPLIES 8.72 MEDICAL SUPPLIES 714.04 PRAXAIR DISTRIBUTION-409 OXYGEN 83.98 TOTAL: 2,373.20 LEDUC LEDUC HISTORIC EST SUN LIFE ASSUANCE COMPANY OF CANADA APR 2019 LIFE INSURANCE 0.98 APR 2019 LTD 2.16 TOTAL: 3.14 POLICE-DUI ENFORCEMENT DUI ENFORCEMENT/EQ STALKER RADAR RADAR FOR NEW SQUAD 3,142.00 RADAR FOR NEW SQUAD 3,142.00 TOTAL: 6,284.00 ECONOMIC DEVELOPMENT ECONOMIC DEV-IND. SUN LIFE ASSUANCE COMPANY OF CANADA APR 2019 LIFE INSURANCE 4.91 APR 2019 LTD 16.65 TOTAL: 21.56 PUBLIC WORKS 2018 IMPROVEMENTS BOLTON & MENK INC RR PH 3.1 ALLEY-LANDSCAPE 300.00 TOTAL:300.00 NON-DEPARTMENTAL WATER MISCELLANEOUS V BOLSTORFF, ANTHONY/E 12-596200-05 301.27 TOWNSEND, ERIK 12-808000-02 89.67 TOTAL:390.94 PUBLIC WORKS WATER CINTAS CORPORATION NO 2 WIPES, BANDAGES, DISINTECT 50.88 IN CONTROL, INC.ENGINEERING SERVICES 140.00 INNOVATIVE OFFICE SOLUTIONS, LLC TABS, PAPER, ENV., BINDERS 222.02 SUN LIFE ASSUANCE COMPANY OF CANADA APR 2019 LIFE INSURANCE 31.70 APR 2019 LTD 67.69 DAKOTA COUNTY PROPERTY RECORDS 19-32150-72-020 WELL HOUSE 392.94 DAKOTA ELECTRIC ASSN ELECTRIC SERVICES 4.07 W.W. GRAINGER, INC. VALVES 268.62 VALVES 279.36 VALVE CREDIT 134.31- HOSE, INC.INDUSTRIAL HOSE 359.65 TOTAL: 1,682.62 PUBLIC WORKS WASTEWATER SUN LIFE ASSUANCE COMPANY OF CANADA APR 2019 LIFE INSURANCE 24.76 APR 2019 LTD 52.57 DAKOTA ELECTRIC ASSN ELECTRIC SERVICES 191.03 ELECTRIC SERVICES 148.79 QUALITY FLOW SYSTEMS, INC. MARATHON MOTOR 7,390.00 CONTROL UPGRADE, CONTROLLE 5,835.00 TOTAL: 13,642.15 PUBLIC WORKS STORM WATER UTILIT SUN LIFE ASSUANCE COMPANY OF CANADA APR 2019 LIFE INSURANCE 24.43 APR 2019 LTD 53.85 TOTAL: 78.28 PARKS & RECREATION ARENA CINTAS CORPORATION NO 2 RESTOCK FIRST AID CABINET 79.00 SUN LIFE ASSUANCE COMPANY OF CANADA APR 2019 LIFE INSURANCE 13.10 APR 2019 LTD 28.68 BECKER ARENA PRODUCTS,INC GLASS CLIPS, PROTECT-ALL, 872.61 SHERWIN-WILLIAMS PAINT FOR LOCKER ROOMS, BR 139.23 PAINT FOR LOCKER ROOMS 128.35 TOTAL: 1,260.97 VIII-01 04-11-2019 09:15 AM 10-02 COUNCIL REPORT PAGE: 4 DEPARTMENT FUND VENDOR NAME DESCRIPTION AMOUNT PUBLIC WORKS HYDRO ELECTRIC SUN LIFE ASSUANCE COMPANY OF CANADA APR 2019 LIFE INSURANCE 2.95 APR 2019 LTD 6.84_ TOTAL: 9.79 INVALID DEPARTMENT VEHICLE REVOLVING ADVANCED GRAPHIX 911 SQUAD GRAPHICS-NEW SQU 153.00 PRECISION MOUNTING TECHNOLOGY COMPUTER DESK STATIONS-NEW 1,803.84 TOTAL: 1,956.84 INVALID DEPARTMENT INSURANCE FUND LEAGUE/MN CITIES INS TRST SNOW PLOW HIT CAR 2,246.11 TOTAL: 2,246.11 NON-DEPARTMENTAL ESCROW - DEV/ENG/T SEH ENGINEERS ATT ANTENNA @ W 4TH ST 1,062.92 TOTAL: 1,062.92 FUND TOTALS ---------------- 101 VIII-01 04-11-2019 10:08 AM 10-02 COUNCIL REPORT PAGE: 1 DEPARTMENT FUND VENDOR NAME DESCRIPTION AMOUNT ADMINISTRATION GENERAL GRAPHIC DESIGN BUSINESS CARDS - RUSTY FIT 85.00 TOTAL: 85.00 CITY CLERK GENERAL DAKOTA COUNTY PROPERTY RECORDS NOTARY RECORDING FEE 20.00 FORUM COMMUNICATIONS COMPANY NOTICE OF PUBLIC HEARING 69.00 TOTAL: 89.00 FINANCE GENERAL TYLER TECHNOLOGIES, INC. 3/21/19 PARKER-PAYROLL 275.00 BERGANKDV LTD INTERIM BILLING - AUDIT 20 9,000.00 NIEDERKORN, KIMBERLY MILEAGE (JANUARY-MARCH) 97.94 TOTAL: 9,372.94 LEGAL GENERAL FLUEGEL LAW FIRM, PA PROSECUTION EXP/ADV 3/31/1 116.85 CIVIL EXPENSES & ADV. -3/3 119.65 TOTAL:236.50 FACILITY MANAGEMENT GENERAL SCHINDLER ELEVATOR CORPORATION ELEVATOR SERV. AGRMT-CH/PD 1,370.46 ELEVATOR SERV. AGRMT-CH/PD 1,370.46 RENODRY USA LLC DRYING UNIT FOR BASEMENT-C 9,000.00 MISCELLANEOUS V DAK. CO. EMPL. RELATIO DAK. CO. EMPL. RELATIONS:R 25.00 DALCO CLEANING SUPPLIES 534.10 CLEANING SUPPLIES 534.10 LIFEWORKS SERVICES INC. CONTRACTED CLEANING CH & P 350.46 TOTAL: 13,184.58 I.T.GENERAL OFFICE OF MN.IT SERVICES WAN/USAGE MAR-19 125.00 ALAN NORDQUIST MILEAGE JAN 7-MAR 19, 2019 94.61 CENTURY LINK 4612-E10-0514-020 911 88.68 COW GOVERNMENT INC VISIO STD 2019 FOR STOUDT 217.01 TOTAL:525.30 POLICE GENERAL DAKOTA COMMUNICATIONS CENTER DCC FEE/2019 MAY CAP. PROD 23,030.50 LOGIS/LOCAL GOVERNMENT INFORMATION SYS NETWORK SERVICES FEB 31.25 LOGIS-APPL/MDC PD-FD APRIL 2,855.00 LOGIS-APPL/MDC PD/FD NETWO 2,855.00 MATTHEW HEDRICK HEDRICK, MATT SAFETY BOOTS 79.99 GALLS LLC CMDR. SCHOWALTER 152.80 PAUL YOUNG BCA CRIME SCENE PROC. TRAI 534.93 UPS SUPPLY CHAIN SOLUTIONS, INC. US CUSTOMS & BROKERAGE CHA 18.25 MN DEPT OF PUBLIC SAFETY CJDN CONNECTION 960.00 MN DEPT OF PUBLIC SAFETY 2016 CHEVY EQUINOX-REG. TA 11.00 TITLE/REGISTRATION 21.75 TITLE/REGISTRATION 21.75 TITLE/REGISTRATION 21.75 SOUTH EAST TOWING OF HASTINGS INC 476 ELM ST., PRESCOTT TOW 120.00 APRIL 2019 LOT RENT 195.00 TOTAL: 30,908.97 BUILDING & INSPECTIONS GENERAL JERRY BACKLUND NORTHERN DAKOTA CTY MTG. 11.00 CRAIG SCHULTZ RENEW ICC BLDG. INSP. CERT 90.00 DAKOTA CO. LUNCHEON MTG 11.92 ALANA SIEBENALER MILEAGE 21.69 TOTAL: 134.61 PUBLIC WORKS GENERAL FOCUS ENGINEERING, INC. 2-24-19 TO 5-30-19 RETAINS 4,500.00 2-24-19 TO 5-30-19 RETAINE 1,361.25 VIII-01 04-11-2019 10:08 AM 10-02 COUNCIL REPORT PAGE: 2 DEPARTMENT FUND VENDOR NAME DESCRIPTION AMOUNT TOTAL: 5,861.25 PUBLIC WORKS STREETS GENERAL SAFETY SIGNS ROAD CLOSED-LOCAL TRAFFIC 864.00 SIEWERTS GARAGE INC PLOW TRUCK TOWING TO NUSS 438.00 TOWMASTER COUPLINGS 67.63 ROAD EQUIPMENT PARTS CENTER FILTERS 2.52 FILTERS 27.00 FILTERS 7.86 PRECISE MOBILE RESOURCE MGMT. LLC DATA PLAN 203.88 FOCUS ENGINEERING, INC. 2-24-19 TO 5-30-19 RETAINE 2,000.00 2-24-19 TO 5-30-19 RETAINE 605.00 NAPA AUTO PARTS BULBS 13.49 SPIN CITY LAUNDROMAT, LLC. LAUNDER RAGS 20.00 AIRGAS USA, LLC ACETYLENE, OXYGEN 47.50 BOYER FORD TRUCKS BLOWER ASSEMBLY 59.28 RESISTOR 31.56 FINANCE CHARGE 0.98 DALCO CLEANING SUPPLIES 237.38 DUBE, DAVID DUBE, DAVID IPHONE XR 150.00 FASTENAL COMPANY EPDXY 42.48 FORCE AMERICA KEY, 1 BUTTON 253.50 GOODIN CO.COUPLINGS 678.99 LITTLE FALLS MACHINE INC FLANGE BEARING 132.84 UNLIMITED SUPPLIES INC. WASHERS, HEX, SEALS, NUTS, 283.15 NAIL BRUSH 2.25 WERNER IMPLEMENT CO INC LABOR, COVER, SEALS, ORING 4,665.22 TOTAL: 10,834.51 PUBLIC WORKS SIR. LIGH GENERAL CRESCENT ELECTRIC SUPPLY COMPANY ZEDS 172.82 DAKOTA ELECTRIC ASSN ELECTRIC SERVICES 2,468.89 TOTAL: 2,641.71 PARKS & RECREATION GENERAL HOMETOWN ACE HARDWARE CHAIN & BAR OIL 31.60 HASTINGS SCHOOL DISTRICT #200 SR CENTER/TILDEN COST SHAR 2,500.00 TOTAL: 2,531.60 PARKS & RECREATION PARKS TRI-STATE BOBCAT, INC. HANDLE FOR TOOL CAT 377.14 FOCUS ENGINEERING, INC. TRAIL PAVEMENT RECOMMENDAT 222.00 HOMETOWN ACE HARDWARE TUBE 0.64 MISC BOLTS 4.92 CONCRETE SCREWS 18.13 CONDUIT FOR PAINTER 0.74 CABLE TIES BLADES & PVC CE 37.35 ROPE FOR DOCK 100.00 AIR FILTERS FOR JMF 42.36 ELECTRICAL SUPPLIES-PAINTE 23.03 ELECTRICAL SUPPLIES-PAINTE 5.75 ELECTRICAL SUPPLIES-PAINTE 2.78 SPIN CITY LAUNDROMAT, LLC. CLEANING OF RAGS 20.00 ARROW BUILDING CENTER TAPE MEASURE & WOOD LATH 60.55 MISCELLANEOUS V NICK FOX NICK FOX: LIVE MUSIC 250.00 DALCO CLEANING SUPPLIES 435.18 H & L MESABI WESTERN NOSE CONES 170.40 WESTERN PLOW CUTTING EDGE 233.30 SKID CUTTING EDGE 208.15 TIMBERWOLF CUTTING EDGE 272.50 VIII-01 04-11-2019 10:08 AM 10-02 COUNCIL REPORT PAGE: 3 DEPARTMENT FUND VENDOR NAME DESCRIPTION AMOUNT NIEBUR TRACTOR & EQUIPMENT, INC. LIGHTS/OIL FOR KUBOTA TRAC 219.30 TERRYS HARDWARE, INC. WIRE & PAINT 37.97 MISC FASTENERS 10.74 MISC SUPPLIES 16.96 PLASTIC MUD PAN 4.99 SHOVELS 70.95 OIL FOR PRESSURE WASHER 3.79 SUPPLIES FOR PAINT MIXER 74.73 DRILL BITS 40.21 WIRE WHEEL 17.99 HAND SANITIZER 9.00 ROLL PIN PUNCH 5.99 WERNER IMPLEMENT CO INC TIRE REPAIR FOR TOOL CAT 43.71 TOTAL: 3,041.25 PARKS & RECREATION AQUATIC CENTER GRAPHIC DESIGN BROCHURES 375.00 W W GOETSCH ASSOCIATES INC WET END PUMP 61118.81 TOTAL: 6,493.81 FIRE FIRE & AMBULANCE O'REILLY AUTOMOTIVE 1 GALLON ANTIFREEZE-ENG #2 77.94 FIRE SAFETY USA INC 3XL RED GEAR BAGS WITH WHE 195.34 ZICO HANDLE FOLDING LADDER 105.00 DAKOTA COMMUNICATIONS CENTER DCC FEE/2019 MAY CAP. PROD 23,030.50 CRAIG LATCH CRAIG LATCH-SAFETY FOOTWEA 200.00 LOGIS/LOCAL GOVERNMENT INFORMATION SYS LOGIS-APPL/MDC PD-FD APRIL 275.00 LOGIS-APPL/MDC PD/FD NETWO 275.00 EMERGENCY RESPONSE SOLUTIONS, LLC 2 BIT BAGS/GI CYLINDER ASS 9,145.58 TERRYS HARDWARE, INC. FLEX SPONGE/80 GRIT FLAP D 28.46 TOTAL: 33,332.82 AMBULANCE FIRE & AMBULANCE MN DEPT OF HUMAN SERVICES 2019 AMBULANCE SUPPL. PYMT 112,910.93 MOORE MEDICAL LLC MEDICAL SUPPLIES 22.61 TOTAL: 112,933.54 LEDUC LEDUC HISTORIC EST DAKOTA COUNTY HISTORICAL SOCIETY LEDUC-50% OF 1ST QTR TRUST 5,211.32 TOTAL: 5,211.32 POLICE RESERVES POLICE RESERVE S.R GALLS LLC RESERVES - GRAY 64.07 TOTAL: 64.07 DEBT GUARDIAN ANGELS - DAKOTA COUNTY PROPERTY RECORDS 2018 TIF 3 G.A, 5 NAPA & 7 634.00 TOTAL: 634.00 ECONOMIC DEVELOPMENT ECONOMIC DEV-IND. JOHN FIFIELD FIFIELD CELL PHONE REIMBUR 150.00 TOTAL: 150.00 INVALID DEPARTMENT NAPA TIF DISTRICT DAKOTA COUNTY PROPERTY RECORDS 2018 TIF 3 G.A, 5 NAPA & 7 606.00 TOTAL: 606.00 INVALID DEPARTMENT Downtown Redevelop DAKOTA COUNTY PROPERTY RECORDS 2018 TIF 3 G.A, 5 NAPA & 7 774.00 TOTAL:774.00 NON-DEPARTMENTAL WATER MISCELLANEOUS V MCCARTHY, WILLIAM 11-246000-03 102.07 INSKEEP, DAVID 13-553480-00 85.00 BIRK, AMY 15-596000-00 100.00 TOTAL:287.07 VIII-01 04-11-2019 10:08 AM 10-02 COUNCIL REPORT PAGE: 4 DEPARTMENT FUND VENDOR NAME DESCRIPTION AMOUNT PUBLIC WORKS WATER MATTHEW LINDEMAN MAINT. MGMT COURSE-MICHIGA 495.00 HAWKINS INC DRUM CREDIT 135.00- AZONE & FREIGHT 2,007.00 INNOVATIVE OFFICE SOLUTIONS, LLC PRE PUNCHED SPEC BOOK PAPE 41.55 TAPE, LABEL CARTRIDGES 76.00 FOCUS ENGINEERING, INC. 2-24-19 TO 5-30-19 RETAINE 1,500.00 2-24-19 TO 5-30-19 RETAINE 453.75 CORE & MAIN LP METERS 1,076.40 SWANSON FLO CO. SWITCHES 118.58 CITY OF BLOOMINGTON MARCH BACT SAMPLING 273.00 DALCO CLEANING SUPPLIES 237.38 DUBE, DAVID DUBE, DAVID-SAFETY BOOTS 189.95 GOPHER STATE ONE-CALL INC LOCATES - MARCH 76.95 GRAPHIC DESIGN UTILITY BILLING - MARCH 20 72.67 TOTAL: 6,483.23 PUBLIC WORKS WASTEWATER FOCUS ENGINEERING, INC. 2-24-19 TO 5-30-19 RETAINE 1,500.00 2-24-19 TO 5-30-19 RETAINE 453.75 GRAPHIC DESIGN UTILITY BILLING - MARCH 20 72.66 MCES WASTEWATER SERVICES-MAY 20 106,128.47 TOTAL: 108,154.88 PUBLIC WORKS STORM WATER UTILIT FOCUS ENGINEERING, INC. 2-24-19 TO 5-30-19 RETAINE 500.00 2-24-19 TO 5-30-19 RETAINE 151.25 GRAPHIC DESIGN UTILITY BILLING - MARCH 20 72.67 MACQUEEN EQUIPMENT, INC. BROOM BOLTON, ELGIN GAYLOR 2,476.34 TOTAL: 3,200.26 PUBLIC WORKS HYDRO ELECTRIC PREMIUM WATERS, INC. COOLER RENTAL - MARCH 11.00 COOLER RENTAL - APRIL 11.00 TOTAL: 22.00 INVALID DEPARTMENT VEHICLE REVOLVING DIGITAL ALLY IN-CAR VIDEO SYSTEMS-NEW S 7,290.00 TOTAL: 7,290.00 INVALID DEPARTMENT INSURANCE FUND LEAGUE/MN CITIES INS TRST WC CLAIM 116.55 ST SWEEPER STRUCK VEHICLE 8,597.57 TOTAL: 8,714.12 NON-DEPARTMENTAL ESCROW - DEV/ENG/T FOCUS ENGINEERING, INC. SOUTH PINES 9TH 125.00 MCNAMARA FIELD INPROV. 250.00 TOTAL:375.00 VIII-01 04-11-2019 10:08 AM 10-02 COUNCIL REPORT PAGE: 5 DEPARTMENT FUND VENDOR NAME DESCRIPTION AMOUNT FUND TOTALS ---------------- 101 VIII-01 City Council Memorandum To: Mayor Fasbender & City Councilmembers From: John Hinzman, Community Development Director Date: April 15, 2019 Item: Fair Housing Policy Council Action Requested: Adopt the attached Fair Housing Policy. Adoption requires a simple majority of the City Council. Background Information: The Fair Housing Policy attempts to ensure all people feel welcomed, treated fairly, and provided resources for fair housing when looking to reside in Hastings. Metropolitan Council has required adoption of a Fair Housing Policy to be eligible for future Livable Communities Development Agency Grants. The proposed policy is modeled after information provided by Metropolitan Council and other similar cities that have recently adopted Fair Housing Policies. Fair Housing Policy Statement: It is the policy and commitment of the City of Hastings to ensure that fair and equal housing opportunities are granted to all persons in all housing opportunities and development activities funded by the City regardless of race, color, religion, gender, sexual orientation, marital status, status with regard to public assistance, familial status, national origin, or disability. This shall be done through strong external policies that provide meaningful access to all constituents and fair housing informational and referral services; and internal practices and procedures do not discriminate and that affirmatively further fair housing. Policy Details The policy includes the following:  Recognition that the City of Hastings has limited resources available to solve diverse fair housing issues, but provides contacts for organizations that can assist.  Creation of Fair Housing information to be posted on the City website along with a Concern Report Form any fair housing issues. VIII-02  Designates the Community Development Director as the point of contact for any fair housing issues and provides direction on the handling of any reporting.  Requires the City to provide fair housing information to all rental licensees.  Requires City Home loan programs and financial assistance to abide by the Fair Housing Policy.  Review the City Code to identify any potential for disparate impact or disparate treatment.  Consider the Fair Housing Policy in the review of proposed housing developments. Financial Impact: N\A Advisory Commission Discussion: The Planning Commission voted 7-0 to recommend adoption of the policy at the March 25, 2019 meeting with limited discussion. Council Commission Discussion: N\A Attachments:  Fair Housing Policy VIII-02 City of Hastings, Minnesota Fair Housing Policy City Council Review – April 15, 2019 1. Purpose/Vision The purpose of this policy is to ensure all people feel welcomed, treated fairly, and provided resources for fair housing when looking to reside in the City of Hastings. Our vision is that Hastings maintains a high caliber of respect and fairness while maintaining a positive representation of equity for all people aspiring to be residents of Hastings. 2. Fair Housing Policy Statement It is the policy and commitment of the City of Hastings to ensure that fair and equal housing opportunities are granted to all persons in all housing opportunities and development activities funded by the City regardless of race, color, religion, gender, sexual orientation, marital status, status with regard to public assistance, familial status, national origin, or disability. This shall be done through strong external policies that provide meaningful access to all constituents and fair housing informational and referral services; and internal practices and procedures do not discriminate and that affirmatively further fair housing. 3. External Practices a. Reference Organizations The City does not claim to have all the resources needed to solve diverse fair housing issues therefore the City believes utilizing external organizations along with City resources will provide significant assistance to individuals’ housing needs. If contacted by current or potential residents of Hastings, the City will request the individual to complete the Concern Report Form, the City will access the report, then determine if they could be assisted by the City or by reference organizations. The list below of organizations is not an exhausted list but a starting place for assistance:  U.S. Department of Housing and Urban Development – Minnesota  Minnesota Department of Human Rights  Mid-Minnesota Legal Aid  Housing Justice Center  Home Line Minnesota  Southern Minnesota Regional Legal Services  Dakota County Community Development Agency VIII-02 b. Meaningful Access i. Online Information. The City of Hastings will have information about fair housing displayed on its website under the category “Housing”. The website will also have links to fair housing resources such as the Mid- Minnesota Legal Aid, Southern Minnesota Regional Legal Services, and others. Information on the website will also include the City Staff contact for fair housing concerns. In addition, the City will post the following policies: 1. Hastings Fair Housing Policy 2. Link to the State of Minnesota’s Olmstead Plan ii. In-Person Information. Upon inquiries about fair housing policies, that individual will be directed to the Community Development Director who will provide information about reference organizations and inform them of City practices to ensure fair housing. c. Languages. The City of Hastings is committed to providing information in diverse languages for its residents. Therefore, if requested, the City of Hastings will connect the individual to an organization that can assist with translation of fair housing policies. d. Rental License Program. The City administers a rental licensing program which requires the property owners of rental dwelling units to obtain a license from the City. The City will provide information on this fair housing policy to licensees. The City will also consider hosting a training session for landlords that provides information on fair housing and other relevant landlord/tenant issues. 4. Internal Practices The City of Hastings commits to the following steps to promote awareness and sensitivity to fair housing issues in all its government functions. a. Reporting – If an individual calls or comes to City Hall to voice a fair housing concern, a Concern Report Form that includes the name, contact information, description of the concern and desired outcome will need to be completed. Once the report is completed City staff will connect the individual to organizations that can assist the individual. The Concern Report Form would then be on file at City Hall. Staff will follow-up as needed to ensure the individual has received assistance. b. Home Loan Program – The City of Hastings offers Home Loan Programs available to both owner occupied and rental units. These programs are intended to assist in providing resources for necessary improvements. These loans will be administered in accordance with the City’s Fair Housing Policy. VIII-02 c. Financial Assistance – Developers who seek financial assistance through the City for housing projects must adhere to the City’s Fair Housing Policy. Information on this policy will be provided to Developers at the onset of conversations regarding financial assistance. Developers will be required to execute a financial development agreement that includes language regarding fair housing and this commitment to uphold fair housing practices. d. Housing Analysis – The City will review its housing inventory to examine the affordability of both rental and owner-occupied housing and whether all reasonable actions have been taken to remove barriers to ensure adequate housing choice for all city residents. e. Code Analysis – The City will review its municipal code, with specific focus on ordinances related to zoning building and occupancy standards, to identify any potential for disparate impact or disparate treatments. New ordinances will also be evaluated in context of fair housing. f. Project Planning and Analysis – When reviewing proposed housing developments, The City will consider fair housing issues, including whether potential projects may perpetuate segregation or lead to displacement of protected classes. The City is committed to working with other agencies to remedy any displacement or segregation that may occur. g. Community Engagement – the City commits to ongoing community engagement. Specifically, the City commits to robust conversations with the community regarding potential housing projects, zoning changes, and other land use planning decisions. The City of Hastings will review, and revise if necessary the Fair Hosing Statement and the Fair Housing Plan. VIII-02 V I I I - 0 3 V I I I - 0 3 V I I I - 0 3 V I I I - 0 3 City Council Memorandum To: Mayor Fasbender & City Councilmembers From: John Hinzman, Community Development Director Date: April 15, 2019 Item: Resolution: Authorize Submittal of Met Council TBRA Environmental Cleanup Grant (Block 1) City Council Action Requested: The City Council is asked to adopt the following resolution authorizing submittal of an environmental cleanup grant to the Metropolitan Council under the Tax Based Revitalization Account (TBRA). Funds would be used to assist with environmental cleanup of the area commonly known as Block 1 located north of Artspace (Outlots A and B RIVERFRONT ADDITION). Background Information: During the development of the Artspace Project in 2017 further environmental remediation was necessary beyond the level of our 1997 environmental completion letter. The City was awarded a $23,700 environmental investigation grant earlier this year and has completed a Phase I and II Environmental Investigation and have developed a Response Action Plan (RAP) for cleanup. Financial Impact: A local city match is not required. Advisory Commission Discussion: N\A Council Commission Discussion: N\A Attachments:  Resolution VIII-04 HASTINGS CITY COUNCIL RESOLUTION NO._________ A RESOLUTION AUTHORIZING APPLICATION FOR THE TAX BASE REVITALIZATION ACCOUNT Council member ___________________________ introduced the following Resolution and moved its adoption: WHEREAS the City of Hastings is a participant in the Livable Communities Act's Local Housing Incentives Account Program for 2019 as determined by the Metropolitan Council, and is therefore eligible to make application apply for funds under the Tax Base Revitalization Account; and WHEREAS the City has identified a contamination investigative project within the City that meet the Tax Base Revitalization Account’s purposes and criteria and are consistent with and promote the purposes of the Metropolitan Livable Communities Act and the policies of the Metropolitan Council’s adopted metropolitan development guide; and WHEREAS the City has the institutional, managerial and financial capability to ensure adequate project and grant administration; and WHEREAS the City certifies that it will comply with all applicable laws and regulations as stated in the contract grant agreements; and WHEREAS the City finds that the required contamination investigation will not occur through private or other public investment within the reasonably foreseeable future without Tax Base Revitalization Account grant funding; and WHEREAS the City represents that it has undertaken reasonable and good faith efforts to procure funding for the activities for which Livable Communities Act Tax Base Revitalization Account funding is sought but was not able to find or secure from other sources funding that is necessary for cleanup completion and states that this representation is based on the following reasons and supporting facts: Former property owner is unable to pay for the cleanup. NOW THEREFORE BE IT RESOLVED that, the City Council of Hastings authorizes John Hinzman, Community Development Director to submit an application for Metropolitan Council Tax Base Revitalization Account grant funds and, if the City is awarded a Tax Base Revitalization Account grant for this project, the City will be the grantee and agrees to act as legal sponsor to administer and be responsible for grant funds expended for the project contained in the Tax Base Revitalization grant application submitted on May 1, 2019. VIII-04 Council member ______________________ moved a second to this resolution and upon being put to a vote it was unanimously adopted by all Council Members present. Adopted by the Hastings City Council on April 15, 2019, by the following vote: Ayes: Nays: Absent: ATTEST: __________________________ Mary Fasbender, Mayor ________________________________ Julie Flaten City Clerk I HEREBY CERTIFY that the above is a true and correct copy of resolution presented to and adopted by the City of Hastings, County of Dakota, Minnesota, on the 15th day of April 2019, as disclosed by the records of the City of Hastings on file and of record in the office. ________________________________ Julie Flaten City Clerk (SEAL) This instrument drafted by: City of Hastings (JH) 101 4th St. E. Hastings, MN 55033 it’s September 27th meeting, the Planning co VIII-04 City Council Memorandum To: Mayor Fasbender & City Councilmembers From: Nick Egger – Public Works Director Date: April 10, 2019 Item: Approve Aesthetic Policy – Small Cell Wireless Equipment Council Action Requested: Council is requested to approve a policy on aesthetic expectations for small cellular equipment installations that are authorized to occur under City Ordinance 90.07. Background Information: Small cell equipment is the next step in the evolution of this communications technology. A large push was made by industry in 2016-2017 nationwide to begin to deploy small cell installations. In Minnesota, this largely took place in the core cities of the metro area in advance of the Super Bowl. To stay ahead of the industry and set in place processes for regulating these deployments, cities were urged by the League of MN Cities and others to adopt changes to their codes. Hastings’ code revisions were made in 2017. Since that time the FCC has recently mandated that all cities having regulations on small cell technology also adopt policies setting expectations for the aesthetics and locations of equipment and poles. The FCC’s ruling requires these policies to be published by April 15th. City Attorney Dan Fluegel and I have worked to develop the attached policy, relying on guidance and templates from the League of MN Cities, as well as several example policies already in existence in other communities. The proposed policy is commensurate with expectations and standards set in these reference documents. Although it appears that the rate of installations in the metro area may have slowed somewhat since the initial push, and although we have not received any applications to date, we do expect over the next several years to encounter interest from carriers to deploy small cell technology in the City of Hastings, and with the adoption of this policy we will be prepared to regulate it for the best interests of all in the community. Financial Impact: The City is entitled to charge lease rates to small cell operators for each location where they make an installation of equipment on a city-owned utility or light pole, or a new standalone site location, and this has already been codified in Chapter 90.07 with the aforementioned updates made in 2017. There is no financial impact to the City for adoption of the aesthetic policy. Attachments: • Proposed Aesthetics Policy VIII-05 City of Hastings Small Wireless Aesthetic Standards Policy Findings The City desires the most advanced and highest quality wireless services available. The City also wishes to minimize the negative impacts associated with wireless facility deployments including small wireless facilities. Such negative impacts may include interference with right-of-way sight lines, aesthetic impacts that are inconsistent with the surrounding area, fall zone and clear zone risks, navigation obstacles, interference with future right-of-way improvement or transportation improvement plans, interference with the installation or maintenance of other utilities, and increased visual or noise pollution. To address such impacts, any person desiring to collocate small wireless facilities or place new wireless support structures in the right-of-way must first obtain a small wireless facility permit pursuant to the City’s right-of-way ordinance, Code Section 90.07. Moreover, any person seeking to collocate small wireless facilities on an existing wireless support structure owned or controlled by the City must first enter a standard collocation agreement. The following aesthetic standards and requirements are intended to maintain the City’s aesthetic environment while also allowing for the availability wireless services, including broadband and “5G” services, using small wireless facilities. These standards are intended to establish clear and consistent aesthetic standards for small wireless facility placements in the City and establish a streamlined review and approval process. The City will make these standards publicly available. These standards apply to all small wireless facility permit applications for placement of small wireless facilities on City-owned and non-City-owned support structures (poles), and the placement or replacement of small wireless support structures in the public right-of-way. Compliance with these standards is a requirement for, and condition of, issuance of a small wireless facility permit. Any installation that does not conform to these standards will be in violation of the associated permit and the City’s right-of-way ordinance. In addition to the following standards, the placement of new support structures for small wireless facilities shall be subject to any conditions specified in the small wireless facility permit. Applications to install small wireless facilities or place new support structures in districts zoned for residential uses or within a historic district established by federal or state law or city ordinance, shall further be subject to any conditions contained in the required conditional use permit authorizing such installation. With respect to City-owned support structures, these standards additionally seek to: 1. establish reasonable and practical design requirements for providers to implement when applying for new small wireless facility permits associated with City support structures. 2. minimize unnecessary placement of new poles by encouraging co-location of small wireless facilities. VIII-05 3. in situations where City support structures will be replaced, require that the structures be of a stealth design such that the maximum amount of facilities, including any wiring, are concealed inside the structure. 4. in situations where attachments will be made to existing poles, require that facilities, equipment, cabling, and conduit be concealed through the use of approved shrouding or camouflaging. Section 1. Site Plans Applicants must submit site plans, elevation drawings and structural calculations prepared and signed by a Professional Engineer licensed by the State of Minnesota as detailed below. Site plans must depict any adjoining or nearby existing wireless facilities, with all existing transmission equipment identified; neighboring public improvements; the proposed small wireless facility, with all proposed transmission equipment and other improvements, and; the boundaries of the area surrounding the proposed facility and any associated access or utility easements and setbacks. Site plans must further include: 1. Photo Simulations: For all applications, photo simulations must be included. Such photo simulations must be from at least three line-of-site locations near the proposed project site depicting the viewpoints of the greatest pedestrian or vehicular traffic. 2. Equipment Specifications: For all equipment depicted on the plans, the applicant must include: a. the manufacturer’s name and model number; b. physical dimensions including, without limitation, height, width, depth, volume and weight with mounts and other necessary hardware; c. technical rendering of all external components, including enclosures and all attachment hardware. Section 2. Design Standards The City desires to promote aesthetically acceptable and area conforming wireless facilities using the smallest and least intrusive means available to provide small wireless services to the community. All facilities in the public right-of-way must comply with all applicable provisions in this section. Antennas: Antennas must be top-mounted and concealed within a radome (a structural, weatherproof enclosure that protects an antenna and is constructed of material that minimally attenuates the signal transmitted/received by such antenna) or otherwise concealed to the extent feasible. Cable connections, antenna mounts and other hardware must also be concealed. The 2 VIII-05 radome or other concealment must be non-reflective and painted or otherwise colored to match the existing support structure. The diameter of the antenna or antenna enclosure should not exceed the diameter of the top of the wireless support structure pole, and to the maximum extent practical, should appear as a seamless vertical extension of the pole. Collocation: Collocations between wireless service providers on the same support structure is required wherever feasible. If an applicant chooses to not collocate in areas where options are or appear to be available, the applicant must document the reasons that collocation is infeasible. Concealment: Concealment elements must be incorporated into the proposed design of the small wireless facility installation, and must include approved camouflaging or shrouding techniques. All equipment, including cables and wires, must be fully concealed on the support structure and shall match the color of the support structure. All equipment enclosures including electric meters shall be as small as feasible, and in no case shall the total volume of enclosures mounted on a small wireless support structure exceed six cubic feet in volume. Pole-Mounted Equipment Cages/Shrouds: When facilities are permitted to be pole- mounted, facilities other than the antenna(s), electric meter and disconnect switch must be concealed within an equipment shroud. The facilities must be installed at a height that presents the least aesthetic impact, but in no event lower than 15 feet above ground level. The equipment shroud must be non-reflective and painted, wrapped or otherwise colored to match the support structure. Shrouds must be mounted flush to the support where feasible. Standoff mounts must provide the minimum separation distance from the support structure necessary for feasibility. Tree Impacts: Tree “topping” or improper pruning of trees for gaining of clearance between a wireless support structure and/or antenna equipment is prohibited without explicit approval by the City. New Poles: New support structures must be the same color as neighboring, similar support structures and of the same design characteristics. Ground-Mounted Equipment: Ground-mounted equipment must be installed below grade or, if technically necessary, concealed in a ground-mounted cabinet. In addition to any applicable requirements in the City’s right-of-way ordinance, Code Section 90.07, ground mounted cabinets must: 1. be installed flush to the ground; 2. be the same color as neighboring, similar support cabinets or other ground-mounted structures; 3. on or adjoining sidewalks, trails, or other similar passageways, not interfere in any way with the flow of pedestrian, bicycle or vehicular traffic or violate any applicable local, state or federal safety or design standards; 3 VIII-05 4. conform to the American’s with Disabilities Act (ADA) including with respect to appropriate sidewalk spacing; and 5. not create a safety hazard; 6. Signage, Logos, Decals, & Cooling Fans: a. Signage: The small wireless facility operator/permittee shall post its name, location identification information, and emergency telephone number in an area on the cabinet to the small cell facility that is visible to the public. Signage shall not exceed 4 inches x 6 inches. b. Logos: The small wireless facility operator/permittee shall remove or paint over unnecessary equipment manufacturer decals in a color that matches the wireless support structure as approved by the City. Small wireless facilities and wireless support structures shall not include advertisements and may only display information required by federal, state, or local agencies. c. Cooling Fans: All equipment must use a passive cooling system unless otherwise substantiated by the operator/permittee and approved by the City. Any active cooling system considered for approval by the City shall have a low noise profile, and the operator/permittee shall submit equipment specifications for review. Lights: Unless otherwise required for compliance with FAA or FCC regulations, small wireless facilities shall not include any lights or lighting. This subsection does not prohibit installations on streetlights or the installation of luminaires or additional street lighting on new support structures if and where required by the City. Section 3. Location Criteria Obstructions: Any new support structure or other facilities associated with a new or existing support structure must not obstruct access to: 1. any existing above-ground or underground right-of-way user facilities, or public facilities; 2. any public infrastructure for traffic control, streetlight or public transportation purposes, including without limitation any curb control sign, parking meter, vehicular traffic sign or signal, pedestrian traffic sign or signal, barricade reflectors; 3. any public transportation vehicles, shelters, street furniture or other improvements at any public transportation stop (including, without limitation, bus stops, streetcar stops, and bike share stations); 4. fire hydrants; 5. any doors, gates, sidewalk doors, passage doors, stoops or other ingress and egress points to any building appurtenant to the right-of-way; and/or; 6. any fire escapes; and/or 7. Other public infrastructure owned and maintained by the City. Section 4. New and Replacement Support Structures 4 VIII-05 New Support Structures: Any new support structures shall be placed: 1. a minimum of 250 feet from any existing support structure or pole, and 2. at a distance which is the same as the prevailing separation distance among existing structures and poles in the surrounding vicinity as agreed upon by the applicant and City, or determined by the City where agreement cannot be reached. 3. as functional streetlights as the City may require, in its reasonable discretion. 4. in alignment with existing trees, utility poles, and streetlights. 5. an equal distance between trees when possible, with a minimum of 15 feet separation such that no proposed disturbance shall occur within the critical root zone of any tree. 6. with appropriate clearance from existing utilities. 7. outside of a 20-foot equipment clear zone (for base cabinets less than 18-inches in diameter) or 30-foot clear sight triangle (for base cabinets equal to or greater than 18-inches in diameter) at intersection corners. 8. so as not to be located along the frontage of a Historic building, deemed historic on a federal, state, or local level. 9. so as not to significantly create a new obstruction to property sight lines. 10. at shared property lines if feasible. 11. not within 15 feet of the apron of a fire station or other emergency service responder facility. Replacement of City-Owned Support Structures: Any replaced support structures shall remain in their existing location unless otherwise permitted by the City. Replacement pole height shall not exceed 50 feet, or the height of the existing pole, whichever is greater. New and Replacement Structures. All support structures must: • be constructed of aluminum or stainless steel. • where constructed as a light pole, luminaire(s) and luminaire arm(s) must match adjacent city lighting standard and must contain a light fixture in accordance with City specifications 5 VIII-05 City Council Memorandum To: Mayor Fasbender & City Council Members From: Ryan Stempski – City Engineer Date: April 9, 2019 Item: Authorize Project Work – 2020 Neighborhood Infrastructure Improvements Council Action Requested: The Council is requested to authorize the Engineering Department to take up the required field data collection (surveying, pipe condition evaluation, and geotechnical investigation), design work, the preparation of a feasibility report, and an appraised benefits analysis for the 2020 Neighborhood Improvement Area. Background Information: The City’s Capital Street Improvement Plan calls for 15th Street from Tyler Street to Pine Street; 21st Street E and Commerce Drive; Cannon Street, 22nd Street W, 23rd Street W, 24th Street W and 25th Street W to be improved in 2020 as the City budget will allow. 15th Street and a portion of Cannon Street are on the State Aid System and subject to certain design standards to receive State Aid funding. The remainder of the streets are local and would receive a street improvement based on results of geotechnical evaluation and the need determined for the underground utility improvements. Funding through the Vermillion River Watershed has been secured in the amount of $184,600 to assist in water quality improvements along 21st Street E. A survey will need to be completed to begin design for these street segments. Water and sanitary sewer mains will need to be evaluated for their current pipe condition. A geotechnical investigation will have to be conducted to identify subsurface conditions in order to verify design assumptions and anticipate construction costs. An appraised benefits analysis will also need to be completed to prepare a preliminary assessment roll for the project. In order to initiate these improvements, the Council must direct the preparation of a feasibility report as required by the statutory process for public improvements that are specially assessed. Financial Impact: The costs for surveying, pipe condition assessment, appraised benefits analysis, and geotechnical investigation will be covered through reimbursement from bonded debt funds when bonds are issued for construction of the project in 2020. These services will need to be outsourced to consultants, therefore fee estimates will be obtained and managed within the overall project budget. Attachments: • 2020 Neighborhood Infrastructure Improvements Project Map • 2020-2024 Street CIP Map of Target Areas VIII-06 H i g h w a y 6 1 15th Street C a n n o n S t r e e t 21st Street E C o m m erc e D riv e Spiral Boulevard M i l l a r d A v e n u e 2 2 n d S t W 2 4 t h S t W P i n e S t r e e t T y l e r S t r e e t H ig h w a y 3 1 6 2020 Infrastructure ImprovementsProposed City Project 2020-1 VIII-06 Highway 55 15th Street P l e a s a n t D r i v e C a n n o n S t r e e t 21st Street E C o m m erc e D riv e R i v e r w o o d D r i v e H i g h w a y 6 1 5th Street W 13th Street W P a r k L a n e 4th Street W 1st Street W P r a i r i e S t r e e t S t a t e S t r e e t C o r y L a n e 37th Street Cari Park Ln Tierney Drive H i g h l a n d D r i v e Highway 316 Spiral Boulevard M a l c o l m A v e n u e Proposed 2020-2024 Street Improvement CIP 2024202020212023 2022 Exact dates and extents of construction subject to change Revised: April 10, 2019 2025 & Beyond VIII-06 VIII-07 VIII-07 VIII-07 VIII-07 VIII-07 VIII-07 VIII-07 CITY OF HASTINGS DAKOTA COUNTY, MINNESOTA RESOLUTION NO. 04- -19 RESOLUTION APPROVING THE APPLICATION BY ANIMAL ARK FOR A TEMPORARY ON-SALE LIQUOR LICENSE WHEREAS, Animal Ark has presented an application to the City of Hastings for a temporary on-sale liquor license on May 18, 2019 at 2600 Industrial Court, Hastings, MN; and; WHEREAS, the Minnesota Alcohol Enforcement Division requires a resolution be passed to approve the request; and WHEREAS, an application for a temporary on-sale liquor license has been presented; and WHEREAS, Animal Ark has paid the City’s license fee. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hastings that the Mayor and City Clerk are authorized and directed to sign this resolution and forward to the appropriate agency, showing the approval of this application. Whereupon said resolution was declared duly passed and adopted on the 15st day of April 2019. Ayes: Nays: Absent: _______________________ Mary D. Fasbender, Mayor ATTEST: _______________________________ Julie Flaten, City Clerk (SEAL) VIII-07 V I I I - 0 8 V I I I - 0 8 V I I I - 0 8 V I I I - 0 8 V I I I - 0 8 V I I I - 0 8 CITY OF HASTINGS DAKOTA COUNTY, MINNESOTA RESOLUTION 04- -19 A RESOLUTION EXPRESSING ACCEPTANCE OF AND APPRECIATION OF A DONATION TO THE PARKS AND RECREATION DEPARTMENT WHEREAS, Dakota Electric Association has presented to the City Parks & Recreation Department a donation of $500.00 and has designated that this donation be used for 2019 Annual Safety Camp and WHEREAS, the City Council is appreciative of the donation and commends Dakota Electric Association for their civic efforts, NOW, THEREFORE BE IT RESOLVED, by the City Council of the City of Hastings, Minnesota; 1. That the donation is accepted and acknowledged with gratitude; and 2. That the donation will be appropriated for the Annual Safety Camp; and Whereupon said resolution was declared duly passed and adopted on the 15st day of April 2019. Ayes: Nays: Absent: _______________________ Mary D. Fasbender, Mayor ATTEST: _______________________________ Julie Flaten, City Clerk VIII-09 CITY OF HASTINGS DAKOTA COUNTY, MINNESOTA RESOLUTION 04- -19 A RESOLUTION EXPRESSING ACCEPTANCE OF AND APPRECIATION OF A DONATION TO THE PARKS AND RECREATION DEPARTMENT WHEREAS, Cynthia Gerlach has presented to the City Parks & Recreation Department a donation of $800.00 and has designated that this donation be used for a memorial bench to be placed in a City Park or on a City Trail; and WHEREAS, the City Council is appreciative of the donation and commends Cynthia Gerlach for her civic efforts, NOW, THEREFORE BE IT RESOLVED, by the City Council of the City of Hastings, Minnesota; 1. That the donation is accepted and acknowledged with gratitude; and 2. That the donation will be appropriated for a memorial bench to be placed in a City Park or on a City Trail; and Whereupon said resolution was declared duly passed and adopted on the 15st day of April 2019. Ayes: Nays: Absent: _______________________ Mary D. Fasbender, Mayor ATTEST: _______________________________ Julie Flaten, City Clerk VIII-10 CITY OF HASTINGS DAKOTA COUNTY, MINNESOTA RESOLUTION 04- -19 A RESOLUTION EXPRESSING ACCEPTANCE OF AND APPRECIATION OF A DONATION TO THE PARKS AND RECREATION DEPARTMENT WHEREAS, Monica Wheeler has presented to the City Parks & Recreation Department a donation of $800.00 and has designated that this donation be used for a memorial bench to be placed in a City Park or on a City Trail; and WHEREAS, the City Council is appreciative of the donation and commends Monica Wheeler for her civic efforts, NOW, THEREFORE BE IT RESOLVED, by the City Council of the City of Hastings, Minnesota; 1. That the donation is accepted and acknowledged with gratitude; and 2. That the donation will be appropriated for a memorial bench to be placed in a City Park or on a City Trail; and Whereupon said resolution was declared duly passed and adopted on the 15st day of April 2019. Ayes: Nays: Absent: _______________________ Mary D. Fasbender, Mayor ATTEST: _______________________________ Julie Flaten, City Clerk VIII-11 City Council Memorandum To: Mayor Fasbender & City Council Members From: Ryan Stempski – City Engineer Date: April 9, 2019 Item: Contract Award for 2019 Neighborhood Infrastructure Improvements COUNCIL ACTION REQUESTED Council is requested to adopt the attached resolution to award a contract for the 2019 Neighborhood Infrastructure Improvements project. BACKGROUND INFORMATION The City received three bids for this project on March 20th. A summary of the bids is listed below. Bidder Total Bid A-1 Excavating – Bloomer, WI $3,375,829.75 Danner – South St. Paul, MN $3,490,452.25 Northdale Construction – Albertville, MN $3,775,152.18 All three bids were competitive, and the overall cost arrived within City budgetary constraints. The engineer’s construction cost estimate for this work was $3,493,500. POST-BID CONTRACTOR QUALIFICATION REVIEW Contractors who furnished a bid were required to include a completed questionnaire and to submit a variety of company background and experience data to substantiate their ability to perform the work on this project. Contractors’ proposals were also scored using objective criteria for the information being submitted. A score of 10 points being the minimum necessary to be considered qualified to perform the project work. The qualification review for A-1 Excavating determined that their proposal score was 11 points, which meets the minimum score necessary to be considered qualified to perform this project. We also had a discussion with A-1 Excavating on dedicating an experienced and qualified project superintendent and committing to an early season start date to avoid delays associated with late fall construction. STAFF RECOMMENDATION Staff is recommending that the City Council move forward in adopting the attached resolution awarding the contract to A-1 Excavating, in the amount of $3,375,829.75. X-A-01 CITY OF HASTINGS DAKOTA COUNTY, MINNESOTA RESOLUTION NO. RESOLUTION RECEIVING BIDS AND AWARDING CONTRACT FOR PROJECT 2019-1 2019 NEIGHBORHOOD INFRASTRUCTURE IMPROVEMENTS WHEREAS, pursuant to an advertisement for bids for Project 2019-1, the 2019 Neighborhood Infrastructure Improvements project, and bids were opened on March 20, 2019 and tabulated according to law, and the following bids were received: Bidder Total Bid A-1 Excavating – Bloomer, WI $3,375,829.75 Danner – South St. Paul, MN $3,490,452.25 Northdale Construction – Albertville, MN $3,775,152.18 and WHEREAS, each bidder was required to submit detailed information regarding their company’s ability to perform said project, and said information was reviewed and scored through the use of objective criteria for the purposes of determining bidder’s ability to perform the project work, and WHEREAS, the lowest bidder, A-1 Excavating, met the minimum number of points in the bidder’s qualification review to meet the requirements, and WHEREAS, it appears that A-1 Excavating is the lowest responsible bidder. NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HASTINGS AS FOLLOWS: 1. The Mayor and Clerk are hereby authorized and directed to enter into a contract with A-1 Excavating. 2. The total amount of the contract is hereby declared to be $3,375,829.75. ADOPTED BY THE CITY COUNCIL OF HASTINGS, MINNESOTA, THIS 15TH DAY OF APRIL, 2019. Ayes: Nays: Mary D. Fasbender, Mayor ATTEST: Julie Flaten, City Clerk SEAL X-A-01 City Council Memorandum To: Mayor Fasbender & City Councilmembers From: Justin Fortney, City Planner Date: April 15, 2019 Item: Resolution: McNamara Stadium – Site Plan – Stadium Area Improvements – 251 10th Street West Council Action Requested: Review and take action on the attached resolution to approve the site plan request. A simple majority vote is necessary for a site plan approval (4 of 7). Background Information: The applicants are proposing to make stadium area improvements including the installation of a synthetic turf, handicap bleacher lift, parking lot paving, trash enclosure, ticket buildings, and reconstruction of the concessions building. Please see the attached April 8, 2019 Planning Commission staff report for further information. Financial Impact: N/A Advisory Commission Discussion: The Planning Commission voted 6-0 to recommend approval of the action at the April 8, 2019 meeting. Only the applicants spoke to the item. Council Committee Discussion: N/A Attachments: • Resolution • Planning Commission Memo – April 8, 2019 X-B-01 HASTINGS CITY COUNCIL RESOLUTION NO._________ A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HASTINGS GRANTING SITE PLAN APPROVAL FOR MCNAMARA STADIUM AREA IMPROVEMENTS LOCATED AT 251 10TH STREET WEST Council member ___________________________ introduced the following Resolution and moved its adoption: WHEREAS, Wold Architects and Engineers, agents for the Hastings Public School District have petitioned for Site Plan approval to construct ticketing buildings, parking lot, reconstruct the concessions building, and other related improvements to the stadium area, generally located at 251 10th Street West, legally described as parts of Blocks 16, 17, and 18 of Town of Hastings Blocks 1 Thru 99 Addition to Hastings, Dakota County, Minnesota; and WHEREAS, on April 8, 2019, review was conducted before the Planning Commission of the City of Hastings, as required by state law, city charter, and city ordinance; and WHEREAS, The Planning Commission recommended approval of the request subject to the conditions hereunder; and WHEREAS, The City Council has reviewed the request and recommendation of the Planning Commission; and WHEREAS, The City Council grants site plan approval as outlined in Chapter 155.51. NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HASTINGS AS FOLLOWS: That the City Council hereby approves the Site Plan as presented subject to the following conditions: 1) Conformance with the plans submitted with the Planning Commission Staff Report dated April 8, 2019. X-B-01 2) All disturbed areas on the property shall be stabilized with rooting vegetative cover to eliminate erosion control problems. 3) Approval of the Grading, Drainage, Erosion Control, and Utility Plans by the Public Works Director and payment of any required inspection escrows. 4) All new lighting shall incorporate shields and cut-offs to direct light on the site. 5) Approval is subject to a one year Sunset Clause; if significant progress is not made towards construction of the proposal within one year of City Council approval, Site Plan approval is null and void. 6) The property must be platted prior to the issuance of the Certificate of Occupancy, provided that the City may, in its sole and reasonable discretion, issue the CO upon receipt of other assurances that the property will be timely platted. 7) Conditional approval has been provided by MnDot as sumarized below and more specifically addressed in their April 11, 2019 letter. a. Provide tree protection measures per MnDot requirements for trees on property leased from MnDOT b. Provide information regarding the proposed scoreboard location as it relates to the survey monument that must be protected. c. Continue to work with MnDot on the proposed land conveyance as Superintendent Collins requested in a 3-13-2019 letter. d. Contact Mndot regarding the encroachment of structures on state right-of-way to review the issue. e. MnDot strongly recommends that bicycle racks be included at the facility f. A MnDot drainage permit will be required for this site to ensure current drainage rates to MnDOT right-of-way will not be increased. g. Permits must also be obtained for work in state Rights-of-way. Council member ______________________ moved a second to this resolution and upon being put to a vote it was adopted by the Council Members present. Adopted by the Hastings City Council on April 15, 2019, by the following vote: Ayes: Nays: Absent: ATTEST: __________________________ Mary Fasbender, Mayor ________________________________ Julie Flaten, City Clerk (City Seal) X-B-01 I HEREBY CERTIFY that the above is a true and correct copy of resolution presented to and adopted by the City of Hastings, County of Dakota, Minnesota, on the 15th day of April, 2019, as disclosed by the records of the City of Hastings on file and of record in the office. ________________________________ Julie Flaten, City Clerk (SEAL) This instrument drafted by: City of Hastings (JJF) 101 4th St. E. Hastings, MN 55033 X-B-01 To: Planning Commission From: Justin Fortney, City Planner Date: April 8, 2019 Item: McNamara Stadium – Site Plan #2018-57 – Stadium Area Improvements – 251 10th Street West Planning Commission Action Requested: Review the request of Wold Architects and Engineers for Site Plan approval of improvements to McNamara Stadium facilities. BACKGROUND Existing Condition The site is nearly five acres, including a few platted city blocks, undeveloped city rights-of-way, and property owned by the Minnesota Department of Transportation. The site contains an athletic stadium, storage building, concession building, bleachers, and a gravel parking lot. Proposed Condition Proposed improvements generally include the installation of a synthetic turf, handicap bleacher lift, parking lot paving, trash enclosure, ticket buildings, and reconstruction of the concessions building. Comprehensive Plan Classification The site is designated as “Institutional” in the 2030 Hastings Comprehensive Plan. Site development is consistent with the Plan. Zoning Classification The site is zoned A, Agricultural, which allows for recreation facilities. Adjacent Zoning and Land Use The following land uses abut the site Existing Use Zoning Comprehensive Plan North Housing R-2 Medium Density Residence Res/ Commercial East Highway 55/ Park A Agricultural Park South Commercial, Housing, park R-2, A, C-3 Community Regional Commerce Park, Res, Com. West Walgreens C-3 Community Regional Commerce Commercial Planning Commission Memorandum X-B-01 SITE PLAN REVIEW Vehicular Access and Circulation Vehicular access and circulation is improved by paving and striping the parking lot. Pedestrian Access Pedestrian access is improved by replacing sidewalks and adding a bleacher lift to the north bleachers. Required Parking The number of parking stalls is unchanged. The limited improvements to the facility does not trigger additional parking requirements. Architectural Appearance The proposed construction meets architectural appearance standards and will match the existing buildings. The predominant materials include stone veneer and rock faced block. Landscape An existing tree and some landscaping will be removed for the improvements and replaced with a row of trees along Highway 55. Full landscaping compliance is not part of a site plan review with less than 25% building additions. Lighting Plan A photometric plan showing low light levels (.0-.1 foot candles) at the property boundaries has been submitted. (≤ .5 foot candles is required adjacent to residential zoning) Grading, Drainage, Erosion Control and Utility Plan Review The Public Works Department is reviewing the Grading, Drainage, Erosion Control, and Utility Plans. MN DOT Review Since some site improvements are taking place on MnDot property, MnDot has provided authorization for the city to review the application. Plans were submitted to MnDot for review because it is adjacent to a state highway. They have provided some conditions for development that staff has included in the resolution conditions. ATTACHMENTS • Location Map • Photographs • Colored Elevation drawing • Site plans • MnDot Conditional Approval Letter – April 11, 219 X-B-01 LOCATION MAP X-B-01 X-B-01 Concessions West Ticketing Ticketing building X-B-01 Metropolitan District 1500 County Road B-2 West Roseville, MN 55113 An equal opportunity employer April 11, 2019 Justin Fortney, City Planner City of Hastings City Hall, 101 Fourth Street East Hastings, MN 55033 SUBJECT: McNamara Field and Building Improvements Site Plan MnDOT Review #S19-014 NW of US 61 and MN 55 CS: 1913 City of Hastings, Dakota County Dear Mr. Fortney: MnDOT has reviewed the current site plans provided for the above-referenced project. Before further development, please address the following: Tree Protection See Figure 1 for required protection measures for trees on property leased from MnDOT. For questions, please contact Paul Voigt at MnDOT’s Office of Environmental Stewardship at Paul.Voigt@state.mn.us or 651-366-3631. Protection of MnDOT Survey Monument See Figure 2. Please provide information on how the MnDOT survey monument near the proposed scoreboard will be protected and maintained during and after construction. The survey monument is critical to the monitoring and protection of the stone wall along MN 61, and it is essential that the monument is not moved or damaged. Please describe any grade changes in this area of the site, possible relocation of the scoreboard, and the type of foundation that will be installed to support the scoreboard. Please be aware that the cost to reinstall the survey monument is approximately $10,000. For questions, please contact Casey Crisp of MnDOT’s Survey Section at Casey.Crisp@state.mn.us or 651-366-4332. Right-of-Way MnDOT has received the written requests dated 3/13/19 from Superintendent Collins for the updated lease for the parking area and the conveyance of the building area, and these requests are now being processed. For related questions, please contact Bridget Jacobson of MnDOT’s Right of Way Section at 651-234-7557 or Bridget.L.Jacobson@state.mn.us. In addition, the plans submitted show the encroachment of structures on state right-of-way. Please contact Area Engineer Molly Kline at Molly.Kline@state.mn.us or 651-234-7723 to review this issue. X-B-01 Page 2 of 5 Bicycle Racks The plans do not appear to include provisions for bike racks. Encouraging facility users and visitors to arrive by bike and on foot will be an important strategy for reducing motor vehicle traffic congestion on MN 55 and MN 61, as well as mitigating parking concerns in the adjacent residential neighborhood. Therefore, MnDOT strongly recommends that bicycle racks be included at the facility. For questions, please contact Cameron Muhic of the Metro District’s Multimodal Planning Section at Cameron.Muhic@state.mn.us or 651-234-7797. Drainage A drainage permit will be required for this site to ensure that current drainage rates to MnDOT right-of- way will not be increased. Please provide computations and plans so that MnDOT may verify that the proposed development maintains or reduces drainage rates to the state right-of-way. Please include both existing and proposed site conditions. Drainage permit applications are available and may be submitted online at: https://dotapp7.dot.state.mn.us/OLPA. Please submit the following documents with the drainage permit application: 1. A grading plan showing existing and proposed contours. 2. Drainage area maps for the proposed project showing existing and proposed drainage areas. Any off-site areas that drain to the project area should also be included in the drainage area maps. The direction of flow for each drainage area must be indicated by arrows. 3. Drainage computations for pre- and post-construction conditions during the 2-, 10-, 50-, and 100-year rain events. 4. Time of concentration calculations. 5. An electronic copy of any computer modeling used for the drainage computations. MnDOT’s drainage permits checklist is attached for your convenience. For drainage-related questions, please contact Nick Olson of the Metro District’s Water Resources Section at Nicholas.Olson@state.mn.us or 651-234-7542. Permits In addition to the drainage permit mentioned above, any work within or that has impacts to the MnDOT right-of-way will require an appropriate permit. Permit forms and instructions are available and may be submitted online at: https://dotapp7.dot.state.mn.us/OLPA. Please direct any questions regarding permit requirements to Buck Craig of the Metro District’s Permits Section at 651-234-7911 or Buck.Craig@state.mn.us. Review Submittal Options MnDOT’s goal is to review proposed development plans and documents within 30 days of receipt. Electronic file submittals are typically processed more rapidly. There are four submittal options: 1. Email documents and plans in .pdf format to metrodevreviews.dot@state.mn.us. Attachments may not exceed 20 megabytes per email. If multiple emails are necessary, number each message. 2. Upload .pdf file(s) to MnDOT’s external shared internet workspace site at: X-B-01 Page 3 of 5 https://mft.dot.state.mn.us. Contact MnDOT Planning development review staff at metrodevreviews.dot@state.mn.us for access instructions and send an email listing the file name(s) after the documents have been uploaded. 3. Mail, courier, or hand deliver documents and plans in .pdf format on a CD-ROM compact disc to: MnDOT – Metro District Planning Section Development Review Coordinator 1500 West County Road B-2 Roseville, MN 55113 4. Submit printed documents via U.S. Mail, courier, or hand delivery to the address above. Include one set of full size plans. You are welcome to contact me with questions at 651-234-7795. Sincerely, David Elvin, AICP Principal Planner Copied by email: Molly Kline, Area Engineer Benjamin Klismith, Right of Way Buck Craig, Permits Casey Crisp, Surveys Nick Olson, Water Resources Jeff Rones, Design Almin Ramic, Traffic Natalie Ries, Noise Paul Voigt, Environmental Stewardship Bridget Jacobson, Right-of-Way Jennifer Matti, Right-of-Way Cameron Muhic, Multimodal Christina Markeson, MnDOT Derrick Dasenbrock, MnDOT Dan Sullivan, MnDOT Russell Owen, Metropolitan Council X-B-01 Page 4 of 5 Figure 1 X-B-01 Page 5 of 5 Figure 2 X-B-01 City Council Memorandum To: Mayor Fasbender & City Council Members From: Megan White, Human Resources Technician Date: April 15th, 2019 Item: Review Exclusive Tobacco Store License for Muath Ahmed Council Action Requested: Review the application and make a determination for an Exclusive Tobacco Store license for Muath Ahmed of Hastings Tobacco & Vape located at 1769 Market Boulevard. Background Information: Muath Ahmed submitted an application for an Exclusive Tobacco Store license on February 6, 2019. Upon completion of a standard background investigation, it was revealed that Mr. Ahmed was convicted of selling tobacco to a minor in 2017, a conviction Mr. Ahmed did not disclose on his application. Both the conviction and the failure to disclose the conviction on the application are reasons the Council may consider for denying the application. Attached is a letter from Mr. Ahmed’s attorney we received after asking Mr. Ahmed to provide any explanation he wanted the City Council to consider on this issue. Per City Ordinance §112.05, an application can be denied on the basis of: (1) the applicant have been convicted within the past 5 years of any violation of a federal, state, or other law, ordinance provision, or other regulation relating to tobacco or tobacco products, or tobacco-related devices and (2) the applicant fails to provide information required in the application, or provides false or misleading information. Proposed findings are attached in the event the City Council decides to deny the application. Financial Impact: Mr. Ahmed has paid the background fee of $150.00. Advisory Commission Discussion: N/A Council Committee Discussion: N/A Attachments:  Application  Supplemental Information including attorney letter and proposed Resolution X-C-01 X - C - 0 1 X - C - 0 1 X X X X X - C - 0 1 CITY OF HASTINGS DAKOTA COUNTY, MINNESOTA RESOLUTION A RESOLUTION MAKING FINDINGS, CONCLUSION AND DECISION DENYING THE APPLICATION OF MUATH AHMED FOR AN EXCLUSIVE TOBACCO STORE LICENSE BE IT RESOLVED, by the City Council of the City of Hastings, Minnesota, as follows: WHEREAS, Muath Ahmed (“Applicant”) has submitted on February 6, 2019 an application to the City of Hastings dated January 21, 2019 for an Exclusive Tobacco Store License for the premises at 1769 Market Boulevard in Hastings (“Application”); and WHEREAS, the Hastings City Council considered the Application and the supplemental information identified herein at its regular meeting on April 15, 2019 where the Applicant was given an opportunity to address the City Council in person or through his attorney. NOW, THEREFORE, based upon the evidence and testimony the City Council of the City of Hastings makes the following: FINDINGS 1. The Application is deemed complete and the Applicant signed the Application attesting that all the statements in the Application are true and complete and that any misstatements or omissions of material facts may result in disqualification or denial of the license. 2. The Applicant seeks an Exclusive Tobacco Store License so that he may acquire and continue the operation of the existing tobacco store business currently operating at 1769 Market Boulevard in Hastings. The Application indicates the Applicant is a current employee of the existing tobacco store business. 3. Following receipt of the Application, the City completed a background check of the Applicant which revealed that the Applicant had been convicted of Misdemeanor Sale of Tobacco to a Minor in violation of Minn. Stat. § 609.685, subdivision 1(a) on January 11, 2017 (the “Conviction”) for an incident occurring on or about November 23, 2016 at 1769 Market Boulevard in Hastings. 4. The Application does not disclose the existence of the Conviction. 5. Upon receipt of the background check the City notified the Applicant of the apparent failure to disclose the Conviction on the Application and provided the Applicant an opportunity to submit supplemental information or an explanation regarding the apparent failure to disclose the Conviction on the Application. The attorney for the Applicant X-C-01 submitted a letter dated March 29, 2019 which acknowledged the failure to disclose the Conviction in the Application but explaining the omission was due to a misunderstanding by the Applicant and was not intentional. That letter has been considered by the City Council and is part of the record. 6. Hastings City Code Section 112.05 provides: § 112.05 BASIS FOR DENIAL OF A LICENSE. (A) Generally. The following shall be grounds for denying issuance or a renewal of a license under this chapter. Except as may otherwise be provided by law, the existence of any particular ground for denial does not mean that the city must deny the issuance or renewal of the license. If a license is mistakenly issued or renewed to a person, it shall be revoked upon discovery the person was ineligible for the license under this section. (B) Specifically. (1) The applicant is under the age of 18 years. (2) The applicant has been convicted within the past 5 years of any violation of a federal, state, or other law, ordinance provision, or other regulation relating to tobacco or tobacco products, or tobacco-related devices. (3) The applicant had a license to sell tobacco, tobacco products, or tobacco related devices revoked within the preceding 12 months of the date of application. (4) The applicant fails to provide information required in the application, or provides false or misleading information. (5) The applicant is prohibited by federal, state, or other local law, ordinance, or other regulation, from holding such a license. (6) The applicant or license holder has outstanding fines, penalties, or property taxes owed to the city. CONCLUSION Muath Ahmed was convicted within 5 years of the date of the Application of violating a state law relating to tobacco and the Conviction was not disclosed on the Application. For these reasons and based on the provisions of City Code § 112.05, the Application should be denied. ORDER The application of Muath Ahmed for an Exclusive Tobacco Store License for the premises at 1769 Market Boulevard in Hastings is hereby denied for the reasons set forth above. The City Clerk shall mail a copy of this Resolution to the Applicant as notice of the denial. As provided in City Code § 112.13, the Applicant may request a hearing on the denial before the City Council. Any request for a hearing must be made by the Applicant in writing and filed with the City Clerk within 10 days of the mailing of the notice of denial to the Applicant. Failure to file a request for a hearing within the required time shall be deemed a waiver of any further right to a hearing on the denial. X-C-01 By order of the City Council of the City of Hastings, Minnesota, April 15, 2019. ______________________________ Mary Fasbender, Mayor ATTEST: _____________________________________ Julie Flaten, City Clerk X-C-01 CITY OF HASTINGS DAKOTA COUNTY, MINNESOTA RESOLUTION 04 - - 19 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HASTINGS APPROVING A TOBACCO LICENSE FOR HASTINGS TOBACCO & VAPE WHEREAS, Muath Ahmed of Hastings Tobacco & Vape has applied for an Exclusive Tobacco License; and WHEREAS, all paperwork has been submitted, a background check completed, and the required fee paid; and WHEREAS, the applicant will be subject to, and will need to comply, with any future Federal, State, or Local regulations implemented in the future which may regulate the use of Tobacco Products. NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HASTINGS AS FOLLOWS; That the Mayor and the City Clerk be authorized to sign a Tobacco License authorizing the above applicant to sell Tobacco at 1769 Market Boulevard unless revoked by the City Council. ADOPTED BY THE CITY COUNCIL OF HASTINGS, MINNESOTA THIS 15th DAY OF April, 2019. Ayes: Nays: Absent: Mary D. Fasbender, Mayor ATTEST: Julie Flaten, City Clerk (SEAL) X-C-01 X-C-01 X-C-01