HomeMy WebLinkAboutX-A-01 Resolution Award Contract for 2019 Neighborhood Infrastructure Improvements City Council Memorandum
To: Mayor Fasbender & City Council Members
From: Ryan Stempski – City Engineer
Date: April 9, 2019
Item: Contract Award for 2019 Neighborhood Infrastructure Improvements
COUNCIL ACTION REQUESTED
Council is requested to adopt the attached resolution to award a contract for the 2019 Neighborhood
Infrastructure Improvements project.
BACKGROUND INFORMATION
The City received three bids for this project on March 20th. A summary of the bids is listed below.
Bidder Total Bid
A-1 Excavating – Bloomer, WI $3,375,829.75
Danner – South St. Paul, MN $3,490,452.25
Northdale Construction – Albertville, MN $3,775,152.18
All three bids were competitive, and the overall cost arrived within City budgetary constraints. The engineer’s
construction cost estimate for this work was $3,493,500.
POST-BID CONTRACTOR QUALIFICATION REVIEW
Contractors who furnished a bid were required to include a completed questionnaire and to submit a variety of
company background and experience data to substantiate their ability to perform the work on this project.
Contractors’ proposals were also scored using objective criteria for the information being submitted. A score of
10 points being the minimum necessary to be considered qualified to perform the project work.
The qualification review for A-1 Excavating determined that their proposal score was 11 points, which meets the
minimum score necessary to be considered qualified to perform this project. We also had a discussion with A-1
Excavating on dedicating an experienced and qualified project superintendent and committing to an early season
start date to avoid delays associated with late fall construction.
STAFF RECOMMENDATION
Staff is recommending that the City Council move forward in adopting the attached resolution awarding the
contract to A-1 Excavating, in the amount of $3,375,829.75.
X-A-01
CITY OF HASTINGS
DAKOTA COUNTY, MINNESOTA
RESOLUTION NO.
RESOLUTION RECEIVING BIDS AND AWARDING CONTRACT FOR PROJECT 2019-1
2019 NEIGHBORHOOD INFRASTRUCTURE IMPROVEMENTS
WHEREAS, pursuant to an advertisement for bids for Project 2019-1, the 2019 Neighborhood Infrastructure
Improvements project, and bids were opened on March 20, 2019 and tabulated according to law, and the
following bids were received:
Bidder Total Bid
A-1 Excavating – Bloomer, WI $3,375,829.75
Danner – South St. Paul, MN $3,490,452.25
Northdale Construction – Albertville, MN $3,775,152.18
and
WHEREAS, each bidder was required to submit detailed information regarding their company’s ability to perform
said project, and said information was reviewed and scored through the use of objective criteria for the purposes
of determining bidder’s ability to perform the project work, and
WHEREAS, the lowest bidder, A-1 Excavating, met the minimum number of points in the bidder’s qualification
review to meet the requirements, and
WHEREAS, it appears that A-1 Excavating is the lowest responsible bidder.
NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HASTINGS AS FOLLOWS:
1. The Mayor and Clerk are hereby authorized and directed to enter into a contract with A-1 Excavating.
2. The total amount of the contract is hereby declared to be $3,375,829.75.
ADOPTED BY THE CITY COUNCIL OF HASTINGS, MINNESOTA, THIS 15TH DAY OF APRIL, 2019.
Ayes:
Nays:
Mary D. Fasbender, Mayor
ATTEST:
Julie Flaten, City Clerk
SEAL
X-A-01