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Home My WebLink About20190401 - CC PacketSign up to receive automatic notification of Council agendas At ccagenda-subscribe@hastingsmn.gov or by calling 651-480-2350 City Council packets can be viewed in searchable format on the City’s website at http://www.hastingsmn.gov/city-government/city-council/city-council-agendas-and-minutes CITY OF HASTINGS CITY COUNCIL AGENDA Monday, April 1, 2019 7:00 p.m. I. CALL TO ORDER II. PLEDGE OF ALLEGIANCE III. ROLL CALL IV. DETERMINATION OF QUORUM V. APPROVAL OF MINUTES Approve Minutes of the Regular City Council meeting on March 18, 2019 VI. COMMENTS FROM THE AUDIENCE VII. COUNCIL ITEMS TO BE CONSIDERED VIII. CONSENT AGENDA The items on the Consent Agenda are items of routine nature or no perceived controversy to be acted upon by the City Council in a single motion. There will be no discussion on these items unless a Councilmember so requests, in which event the items will be removed from the Consent Agenda to the appropriate Department for discussion. 1. Pay Bills as Audited 2. Authorize Solicitation of Quotes for 2019 Seal Coat Program 3. Authorize Solicitation of Quotes for 2019 Crack Seal Program 4. Approve Plans and Authorize Advertisement for 2019 Mill & Overlay Program Bids 5. Approve Special Event Request by Always Lucy Strong 6. Resolution: Metropolitan Council Livable Communities Loan Assignment 7. Resolution: Approve Sidewalk Café Renewals 8. Resolution: Approve an In-Store Fireworks License for Coborn’s 9. Resolution: Approve an In -Store Fireworks License for Cub Foods 10. Resolution: Approve a Temporary On-Sale Liquor License for Dakota County Historical Society 11. Resolution: Reauthorization of Variance to Erect Carport; Peters, 295 West 15th Street 12. Resolution: Proclaiming Arbor Day for 2019 IX. AWARDING OF CONTRACTS AND PUBLIC HEARING These are formal proceedings that give the public the opportunity to express their concern, ask questions, provide additional information, or support on a particular matter. Once the public hearing is closed, no further testimony is typically allowed and the Council will deliberate amongst itself and with staff and/or applicant on potential action by the Council. X. REPORTS FROM CITY STAFF These items are intended primarily for Council discussion and action. It is up to the discretion of the Mayor as to what, if any, public comment will be heard on these agenda items. A. Public Works 1. Adopt ADA Transition Plan B. Community Development Sign up to receive automatic notification of Council agendas At ccagenda-subscribe@hastingsmn.gov or by calling 651-480-2350 City Council packets can be viewed in searchable format on the City’s website at http://www.hastingsmn.gov/city-government/city-council/city-council-agendas-and-minutes 1. Resolution: Minor Subdivision and Variance #2019-06; Kranz, 1548 Featherstone Road C. Administration 1. Seek City Council Direction on Consent Agenda Process 2. Solar Subscription Opportunities XI. UNFINISHED BUSINESS XII. NEW BUSINESS XIII. REPORTS FROM CITY COMMITTEES, OFFICERS, COUNCILMEMBERS XIV. ADJOURNMENT Next Regular City Council Meeting: Monday, April 15, 2019 7:00 p.m. Sign up to receive automatic notification of Council agendas At ccagenda-subscribe@hastingsmn.gov or by calling 651-480-2350 City Council packets can be viewed in searchable format on the City’s website at http://www.hastingsmn.gov/city-government/city-council/city-council-agendas-and-minutes Hastings, Minnesota City Council Minutes March 18, 2019 The City Council of the City of Hastings, Minnesota met in a regular meeting on Tuesday, March 18, 2019, at 7:00 p.m. in the Council Chambers at the Hastings City Hall, 101 East 4th Street, Hastings, Minnesota. Members Present: Mayor Fasbender, Councilmembers Balsanek, Braucks, Folch, Leifeld, Lund and Vaughan. Staff Present: Interim City Administrator Julie Flaten City Attorney Dan Fluegel Police Chief Bryan Schafer Fire & EMS Director Mike Schutt Public Works Director Nick Egger City Engineer Ryan Stempski Presentation: New Employee Introductions Flaten introduced the new Deputy City Clerk Erica Henderson and Chief Schutt introduced the new Fire and EMS responder Joe Cysiewski. Swearing-in of New Officers New officers, David Bauer, Jacob Willers, Nicholas Cross, Daniel Vomastek and Michelle Caballero were introduced by Chief Schafer; Flaten administered the Oath; and badges were pinned by family member. Approval of Minutes Mayor Fasbender asked if there were any additions or corrections to the minutes of the City Council Workshop or to the Regular City Council Meeting on March 4, 2019. Minutes were approved as presented. Consent Agenda 1. Pay Bills as Audited 2. Accept Resignation: Planning Commissioner Jeff Deaver 3. Memo: Declare Surplus Property and Authorize Public Sale or Disposal – I.T. Department 4. Memo: Declare Surplus Property and Authorize Public Sale – Fire & EMS Department 5. Resolution: Approve Fireworks License for TNT tent at Wal-Mart parking lot 6. Resolution: Approve Lawful Gambling Premise Permit for Irish Football Boosters 7. Resolution: Support of Comprehensive Transportation Funding Per Councilmember Balsanek’s request, Item 7 was removed and placed under the Administrative Report. Councilmember Folch motioned to approve as amended, seconded by Councilmember Braucks. Ayes, 7; Nays, 0. Sign up to receive automatic notification of Council agendas At ccagenda-subscribe@hastingsmn.gov or by calling 651-480-2350 City Council packets can be viewed in searchable format on the City’s website at http://www.hastingsmn.gov/city-government/city-council/city-council-agendas-and-minutes Public Hearing – Proposed Special Assessments for 2019 Neighborhood Infrastructure Improvements Program City Engineer Stempski recapped the proposed infrastructure improvements and funding. He also detailed how the proposed assessments were determined and how residents may pay the assessment fee. Mayor Fasbender opened the public hearing at 7:31 p.m. Shelly Rohr, 2420 Southview Court, objected to the special assessment calculation method for the double cul-de-sac and claimed the ordinance and their constitutional rights were violated and explained why. She also cited the names of residents who provided written appeals to assessment amounts and gave them to Interim City Administrator Julie Flaten. Teal Girgen, 2430 Southview Court, discussed why he opposed the assessment calculation. Bob Kleis, 2470 Southview Court, stated that the assessment calculations were incorrect. Chris Hornisch, 1928 Manor Lane, disagreed with the assessment amount and that the public hearing process was difficult. Frank Siben, 2925 Highview Knoll, disagreed with the cul-de-sac amount of assessment. He inquired about the appeal process. City Attorney Fluegel described the appeal process. Dan Lavalla, 1948 Manor Lane, objected to the amount, fairness and timing of the assessment. Gary McNamara, 355 Hackberry Circle, recommended tabling the vote for this item and claimed the original road construction was faulty. Fred Rueman, 335 Hackberry Circle, discussed current road conditions and was objected to the assessment calculations. Todd Herbst, 3275 Lester Avenue, disagreed with the assessment calculation and the $50 Dakota County fee. He agreed that this topic should be tabled. Bruce Ganrud, 1895 Louis Lane, opposed how corner lots were assessed and provided Interim City Administrator Julie Flaten with a written objection. Dave Greengo, 705 Bohlken Drive, disagreed with which streets were included in the project scope. Rohr and Greengo both favored to table this discussion. Jewel Pickert, 570 Whispering Lane, spoke of the previous assessment to her condo. Mayor Fasbender closed the public hearing closed at 8:15 p.m. Per Council’s instruction, City Engineer Stempski responded to the various questions and concerns posed by the residents. He also described the method of determining assessment amounts. Council discussed the assessment calculations of irregular lots and cul-de-sacs, using franchise fees to fund road projects, process and appeal process for special assessments, property value appraisals and the issues of tabling the item. City Attorney Fluegel explained whether the item could be tabled or not. Councilmember Balsanek motioned to approve as presented, seconded by Councilmember Vaughan. Ayes, 7; Nays, 0. Update on Spring Flood Forecast & Request to Authorize Flood Preparation Actions Public Works Director Egger explained the flooding forecast and the City’s anticipated response to potential flooding. Council discussed the possibility of a train stopped on 2nd Street and blocking safety responders access to residents on the east side of the City, the City would provide sandbags to residents, the City’s cleanup efforts after the flood and the level of the Vermillion River. Councilmember Balsanek motioned to approve as presented, seconded by Councilmember Leifeld. Ayes, 7; Nays, 0. Approve 2019 Historic Downtown Hastings Cruise-In Sign up to receive automatic notification of Council agendas At ccagenda-subscribe@hastingsmn.gov or by calling 651-480-2350 City Council packets can be viewed in searchable format on the City’s website at http://www.hastingsmn.gov/city-government/city-council/city-council-agendas-and-minutes Chief Schafer discussed the special event application and conditions for 2019 Historic Hastings Downtown Cruise-In. The event would start Saturday, June 15, 2019 and continue every other Saturday through September 7, 2019 from 4:00 p.m. to 9:00 p.m. Council discussed public parking areas and appreciation towards Kevin Hoeschen for coordinating the event. Councilmember Vaughan motioned to approve as presented, seconded by Councilmember Leifeld. Ayes, 7; Nays, 0. Resolution No. 03-06-19: Support of Comprehensive Transportation Funding Councilmember Balsanek stated that the League of Minnesota Cities requested cities to pass this resolution and to forward it to the State Legislature. He stressed that this resolution was not related to a gas tax or any tax increase. Council discussed Local Road Improvement Grants, City Councils’ ability to tax for road improvements at local level and that support of this resolution does not provide support for tax increase. Councilmember Balsanek motioned to approve as presented, seconded by Councilmember Braucks. Ayes, 7; Nays, 0. Mayor Fasbender and Councilmembers made the following announcements:  Parks & Recreation Commission Workshop on Tuesday, March 19 at 6:30 p.m. at Joint Maintenance Facility.  Heritage Preservation Commission meeting on Tuesday, March 19 at 7:00 p.m. at City Hall.  Public Safety Advisory Commission meeting on Thursday, March 21 at 6:30 p.m. at City Hall.  Planning Committee of the Council will meet on Monday, March 25th at 6:00 p.m. at City Hall to discuss the keeping of chickens.  Planning Commission meeting on Monday, March 25 at 7:00 p.m. at City Hall.  Councilmember Vaughan will attend the Red Rock Corridor meeting on Thursday, March 28th at Newport City Hall.  Councilmember Folch expressed gratitude for Congresswoman Craig’s meeting with local leaders on Friday, March 15th to discuss local issues. Motion to adjourn the meeting was made by Councilmember Lund, seconded by Councilmember Leifeld. The meeting was adjourned at 9:46 p.m. ____________________________ ______________________________ Mary Fasbender, Mayor Julie Flaten, City Clerk ONE Aince 1857 I'lastingis MIRIIVESPJTA A\ » IIS I 114 111 y1 Usgl yyyyllllll ll ll ll lq@g11111 ll 1111V 01IIl0III IWmoioan°"""'" "" City Council Memorandum To: Mayor Fasbender &City Council Members From: Connie Lang - Accountant Date: 03/28/2019 Item: Disbursements Council Action Requested: Staff requests: Council review of February 2019 CC payments. Council review of weekly routine disbursements issued 03/26/2019. Council approval of routine disbursements, capital purchases and employee reimbursements to be issued 04/02/2019. Background Information: Disbursements for routine items are made weekly. Disbursements for capital purchases and employee reimbursements are made twice a month, subsequent to Council approval. Financial Impact: February 2019 CC Payments 18,285.78 Disbursement checks, EFT issued on 03/26/2019 861,651.30 Disbursement checks, EFT to be issued on 04/02/2019 31,684.74 Advisory Commission Discussion: N/A Council Committee Discussion: N/A Attachments: • Council Reports VIII-01 February 2019 Credit Card Charges Vendor Name Amount Department Account Coding CUB FOODS#1635 18.95 Council&Mayor-Council 101-102-1021-6450 SUBWAY 00999912 39.09 Council&Mayor-Council 101-102-1021-6450 CUB FOODS#1635 32.32 Council&Mayor-Council 101-102-1021-6450 VZWRLSS*MY VZ VB P 35.01 Administration-Administration 101-105-1051-6321 INDEED 89.75 City Clerk-Personnel Administration 101-107-1052-6330 CANVA 02229-5608135 1.00 City Clerk-Communications 101-107-1061-6217 FACEBK 65RFEJN9C2 20.00 City Clerk-Communications 101-107-1061-6217 VZWRLSS*MY VZ VB P 23.70) City Clerk-City Clerk 101-107-1071-6321 VZWRLSS*MY VZ VB P 51.01 City Clerk-City Clerk 101-107-1071-6321 NEPELRA 130.00 City Clerk-City Clerk 101-107-1071-6323 GOVERNMENT FINANCE OFFIC 160.00 Finance-Accounting 101-120-1201-6323 FREDPRYOR CAREERTRACK 99.00 Finance-Accounting 101-120-1201-6323 SKILLPATH/NATIONAL 34.18 Finance-Accounting 101-120-1201-6323 SKILLPATH/NATIONAL 199.00 Finance-Accounting 101-120-1201-6323 SUNCTRYAIR 3372112909202 223.61 Finance-Accounting 101-120-1201-6325 MINNESOTA GOVERNMENT FIN 50.00 Finance-Accounting 101-120-1201-6433 MINNESOTA GOVERNMENT FIN 50.00 Finance-Accounting 101-120-1201-6433 VZWRLSS*MY VZ VB P 51.01 Maintenance-Maintenance 101-140-1401-6321 TERRY'S HARDWARE 11.08 Maintenance-City Hall Bld 101-140-1404-6353 VZWRLSS*MY VZ VB P 35.01 Community Development-Planning 101-150-1501-6321 VZWRLSS*MY VZ VB P 51.01 Community Development-Planning 101-150-1501-6321 DELTA AIR 0062358211206 412.60 Community Development-Planning 101-150-1501-6323 AMERICAN PLANNING 735.00 Community Development-Planning 101-150-1501-6323 AIRBNB*HMCQ4PN89B 1,561.21 Community Development-Planning 101-150-1501-6323 VZWRLSS*MY VZ VB P 51.01 I.T.-I.T. 101-160-1601-6321 PK 2069 7 CORNERS 5.00 I.T.-I.T. 101-160-1601-6325 PAYPAL*BUSS COMM 30.00 I.T.-I.T. 101-160-1601-6353 PAYPAL*EFAMILYUSAI 22.18 I.T.-I.T. 101-160-1601-6353 AMZN Mktp US*MI5OH73A1 59.95 I.T.-Fire 101-160-2100-6571 INNOVATIVE OFFICE SOLUTIO 103.06 Police-Police operations 101-201-2010-6201 WAL-MART#1472 106.05 Police-Police operations 101-201-2010-6201 HOLIDAY STATIONS 0016 28.11 Police-Police operations 101-201-2010-6212 SHELL OIL 10011067005 31.44 Police-Police operations 101-201-2010-6212 HOLIDAY STATIONS 0016 24.75 Police-Police operations 101-201-2010-6212 MARATHON PETRO205344 36.00 Police-Police operations 101-201-2010-6212 KWIK TRIP 39600003962 29.96 Police-Police operations 101-201-2010-6212 PEAVEY CORP. 525.25 Police-Police operations 101-201-2010-6217 AMZN Mktp US*MI9A83FO2 30.79 Police-Police operations 101-201-2010-6219 AMZN Mktp US*MIISN2CH2 154.26 Police-Police operations 101-201-2010-6219 AMZN Mktp US*MI2ZY5CL0 325.66 Police-Police operations 101-201-2010-6219 VZWRLSS*MY VZ VB P 105.03 Police-Police operations 101-201-2010-6321 VZWRLSS*MY VZ VB P 560.18 Police-Police operations 101-201-2010-6321 VZWRLSS*MY VZ VB P 1,530.30 Police-Police operations 101-201-2010-6321 GLOCK PROFESSIONAL INC 250.00 Police-Police operations 101-201-2010-6323 GLOCK PROFESSIONAL INC 250.00 Police-Police operations 101-201-2010-6323 GRANDVIEW LODGE AND TENNI 285.28 Police-Police operations 101-201-2010-6323 BCA TRAINING EDUCATION 175.00 Police-Police operations 101-201-2010-6323 360 COMMUNITIES 90.00 Police-Police operations 101-201-2010-6323 Sheraton Grand Los Angele 603.93 Police-Police operations 101-201-2010-6323 HTTP://WWW.GOGOAIR.COM 10.00 Police-Police operations 101-201-2010-6323 UNITED 0162928235298 9.00 Police-Police operations 101-201-2010-6325 UNITED 0162928235297 10.00 Police-Police operations 101-201-2010-6325 UNITED 0162928235296 7.00 Police-Police operations 101-201-2010-6325 VIII-01 UNITED 0162928235294 10.00 Police-Police operations 101-201-2010-6325 UNITED 0162438039730 277.00 Police-Police operations 101-201-2010-6325 UNITED 0162438039729 277.00 Police-Police operations 101-201-2010-6325 MSP AIRPORT PARKING 90.00 Police-Police operations 101-201-2010-6325 UBER 31.76 Police-Police operations 101-201-2010-6325 IACP 150.00 Police-Police operations 101-201-2010-6433 ASSOCIATION OF MINNESO 100.00 Police-Police operations 101-201-2010-6433 U OF M-VET MED CENTER 20.00 Police-Canine 101-201-2219-6231 FLUEGELS LAWN GARDEN&P 61.05 Police-Canine 101-201-2219-6231 RIO GROOMING SCHOOL 58.21 Police-Canine 101-201-2219-6231 DEPARTMENT OF LABOR AND I 145.53 Building&Inspections-Building&Inspections 101-230-2301-2015 DEPARTMENT OF LABOR AND I 25.00) Building&Inspections-Building&Inspections 101-230-2301-5221 VZWRLSS*MY VZ VB P 51.01 Building&Inspections-Building&Inspections 101-230-2301-6321 GOT BRAKES 36.00 Building&Inspections-Building&Inspections 101-230-2301-6354 INT'L CODE COUNCIL INC 145.00 Building&Inspections-Code Enforcement 101-230-2302-6323 DAKOTA COUNTY 125.00 Public Works-Engineering 101-300-3100-6311 U OF M CONTLEARNING 375.00 Public Works-Engineering 101-300-3100-6323 VZWRLSS*MY VZ VB P 94.53 Streets-Streets 101-301-3200-6321 TENNIS SANITATION LLC 41.49 Miscellaneous-Unallocated expenses 101-600-6001-6311 VZWRLSS*MY VZ VB P 35.01 Parks&Recreation Operations-Operations 200-401-4440-6321 VZWRLSS*MY VZ VB P 114.03 Parks&Recreation Operations-Operations 200-401-4440-6321 FRIENDS OF FREEDOM PARK I 50.00) Parks&Recreation Operations-Operations 200-401-4440-6323 PROPOWER RENTAL 69.42 Parks&Recreation Operations-Operations 200-401-4440-6365 MN SOC ARB 250.00 Parks&Recreation Operations-Operations 200-401-4440-6433 U OF M CONTLEARNING 300.00 Parks&Recreation Operations-Operations 200-401-4440-6433 WALL'S ENTERPRISES#0001 118.05 Parks&Recreation Operations-Operations 200-401-4440-6450 TWIN CITIES INFLATABLE 800.00 Parks&Recreation Operations- 200-401-4445-6319 TWIN CITIES INFLATABLE 620.00 Parks&Recreation Operations- 200-401-4445-6319 CUB FOODS#1635 11.97 Parks&Recreation Operations- 200-401-4452-6217 MALL OF AMERICA 360.00 Parks&Recreation Operations- 200-401-4460-6217 EMILY'S BAKERY AND DELI 35.25 Parks&Recreation Operations- 200-401-4460-6450 KWIK TRIP 24900002493 44.15 Fire-Fire 213-210-2100-6212 MENARDS COTTAGE GROVE MN 152.78 Fire-Fire 213-210-2100-6221 MENARDS COTTAGE GROVE MN 265.63 Fire-Fire 213-210-2100-6221 VZWRLSS*MY VZ VB P 1,050.11 Fire-Fire 213-210-2100-6321 VZWRLSS*MY VZ VB P 291.08 Fire-Fire 213-210-2100-6321 DIVE RESCUE INTERNATIONA 150.00 Fire-Fire 213-210-2100-6323 SUPERIOR DIVING REPAIR 162.00 Fire-Fire 213-210-2100-6353 LONG HOT SUMMER 179.00 Ambulance-Ambulance 213-220-2200-6323 RADISSON DULUTH 281.51 Ambulance-Ambulance 213-220-2200-6323 ASSOCIATION OF MINNESO 200.00 Ambulance-Ambulance 213-220-2200-6433 NATIONAL REGISTRY EMT 315.00 Ambulance-Ambulance 213-220-2200-6433 KWIK TRIP 24900002493 50.64 Public Works-Water Utility 600-300-3300-6212 VZWRLSS*MY VZ VB P 210.08 Public Works-Water Utility 600-300-3300-6321 VZWRLSS*MY VZ VB P 35.01 Public Works-Water Utility 600-300-3300-6321 VZWRLSS*MY VZ VB P 82.52 Public Works-Water Utility 600-300-3300-6321 AMZN Mktp US*MI6VY1V01 58.91 Public Works-Water Utility 600-300-3300-6357 Amazon.com*Ml6MV6L41 14.72 Parks&Recreation Operations-Civic Arena Operatioi 615-401-4103-6353 GRIFFIN FORD 500.00 Miscellaneous- 703-600-6006-6540 TOTAL 18,285.78 VIII-01 03-26-2019 07:36 AM 10-02 COUNCIL REPORT PAGE: 1 DEPARTMENT FUND VENDOR NAME DESCRIPTION AMOUNT I.T.GENERAL CENTURY LINK ACCT #612-E10-0514-020 88.68 TOTAL: 88.68 FUND TOTALS ---------------- 101 VIII-01 03-28-2019 11:00 AM 10-02 COUNCIL REPORT PAGE: 1 DEPARTMENT FUND VENDOR NAME DESCRIPTION AMOUNT NON-DEPARTMENTAL GENERAL AVESIS APR 2019 VISION PREMIUM 185.09 MISCELLANEOUS V WS & D PERMIT SERVICE WS & D PERMIT SERVICE: REF 1.00 DELTA DENTAL PLAN OF MINNESOTA APR 2019 DENTAL PREMIUM 2,287.58 APR 2019 DENTAL PREMIUM 44.10 HASTINGS AREA CHAMBER/COM LODGING TAX 4 OF 4 REPORTE 2,991.34 TOTAL: 5,509.11 COUNCIL & MAYOR GENERAL CENTURY LINK LONG DISTANCE PHONE 6.08 TOTAL: 6.08 ADMINISTRATION GENERAL CENTURY LINK LONG DISTANCE PHONE 147.57 GREATAMERICA FINANCIAL SERVICES CORP. COPY MACHINE LEASE - DEPT. 555.25 TOTAL:702.82 CITY CLERK GENERAL CENTURY LINK LONG DISTANCE PHONE 6.08 TOTAL: 6.08 FINANCE GENERAL CENTURY LINK LONG DISTANCE PHONE 54.73 TOTAL: 54.73 FACILITY MANAGEMENT GENERAL CENTURY LINK LONG DISTANCE PHONE 105.00 MILLER ELECTRIC INC ELECTRICAL WORK CITY HALL 554.57 CENTERPOINT ENERGY CITY DEPARTMENTS GAS SERVI 3,022.16 CITY DEPARTMENTS GAS SERVI 1,463.86 CITY DEPARTMENTS GAS SERVI 45.18 TOTAL: 5,190.77 COMMUNITY DEVELOPMENT GENERAL CENTURY LINK LONG DISTANCE PHONE 12.16 TOTAL: 12.16 I.T.GENERAL CENTURY LINK LONG DISTANCE PHONE 18.24 TOTAL: 18.24 POLICE GENERAL CENTURY LINK LONG DISTANCE PHONE 161.96 ENTERPRISE FM TRUST CITY DEPTMTS VEHICLE LEASE 301.51 CITY DEPTMTS VEHICLE LEASE 285.48 CITY DEPTMTS VEHICLE LEASE 276.80 CITY DEPTMTS VEHICLE LEASE 394.20 CITY DEPTMTS VEHICLE LEASE 371.51 GREATAMERICA FINANCIAL SERVICES CORP. COPY MACHINE LEASE - DEPT. 440.16 TOTAL: 2,231.62 BUILDING & INSPECTIONS GENERAL CENTURY LINK LONG DISTANCE PHONE 30.41 LONG DISTANCE PHONE 6.08 ENTERPRISE FM TRUST CITY DEPTMTS VEHICLE LEASE 334.83 MISCELLANEOUS V WS & D PERMIT SERVICE WS & D PERMIT SERVICE: REF 65.00 TOTAL:436.32 PUBLIC WORKS GENERAL CENTURY LINK LONG DISTANCE PHONE 30.41 GREATAMERICA FINANCIAL SERVICES CORP. COPY MACHINE LEASE - DEPT. 65.42 TOTAL: 95.83 PUBLIC WORKS STREETS GENERAL NICOLAI, LEO / NICOLAI REPAIR SHEAR PIN 6.25 ROAD EQUIPMENT PARTS CENTER FILTERS 155.44 CENTURY LINK LONG DISTANCE PHONE 125.74 1ST AYD CORPORATION EAR MUFFS, GOGGLES, HEAD G 111.64 VIII-01 03-28-2019 11:00 AM 10-02 COUNCIL REPORT PAGE: 2 DEPARTMENT FUND VENDOR NAME DESCRIPTION AMOUNT NAPA AUTO PARTS BULBS 2.99 BACK-UP ALARM 57.05 BRAKELINE 24.75 RETAINER 4.83 SPIN CITY LAUNDROMAT, LLC. LAUNDER RAGS 20.00 GREATAMERICA FINANCIAL SERVICES CORP. COPY MACHINE LEASE - DEPT. 65.42 THE SANDBAGGER, LLC SAND BAGS 6,180.00 ANDERSEN, EARL F. STREET SIGNS 153.79 SIGNAGE 74.85 MINNESOTA AG GROUP - HASTINGS OIL 10.34- BEARING 47.00 BOYER FORD TRUCKS OIL FILTERS 51.90 ELBOWS, UNION 14.04 CARGILL INCORPORATED CLEARLANE DE-ICER 9,686.78 CLEARLANE DE-ICER 2,129.15 ROAD DE-ICER 9,385.15 RIVER COUNTRY COOPERATIVE OIL, DRUM CHARGE 207.95 OIL, DRUM CHARGE 207.95 FORCE AMERICA BATTERIES 28.62 HOSES, PIPE SWIVEL 751.08 WERNER IMPLEMENT CO INC DELIVERY, LABOR, SEAL, GAS 4,977.25 BRACKETS 99.00 TOTAL: 34,558.28 PUBLIC WORKS SIR. LIGH GENERAL CENTURY LINK LEVEE PARK BROAD BAND 137.18 TOTAL: 137.18 PARKS & RECREATION GENERAL CENTERPOINT ENERGY CITY DEPARTMENTS GAS SERVI 368.98 TOTAL:368.98 NON-DEPARTMENTAL PARKS MANSFIELD OIL COMPANY 696 GALLONS OF DIESEL 1,756.66 1200 GALLONS OF GAS 2,867.52 DELTA DENTAL PLAN OF MINNESOTA APR 2019 DENTAL PREMIUM 461.30 TOTAL: 5,085.48 PARKS & RECREATION PARKS CINTAS CORPORATION NO 2 JMF FIRST AID SUPPLIES 68.44 CARPENTER NATURE CENTER/THOMAS & EDNA ANIMALS IN THE PARK PROGRA 400.00 ALTERNATIVE SPRING BREAK C 50.00 TRI-STATE BOBCAT, INC. HYDRO CAP FOR SKID 18.30 AA AUTO TECHNICIANS, INC. NEW WINDOW MOTOR IN CREW C 410.75 METRO JANITORIAL SUPPLY INC. TP DISPENSERS 1,163.59 SRV ENTERPRISES WELDING & FABRICATING PUMP & CABLES FOR PLOW 711.43 RELAY FOR PLOW 67.71 SCHLOMKA'S PORTABLE RESTROOMS & MOBILE SERVICES FOR JANUARY 2019 281.00 OVERHEAD DOOR CO. GARAGE DOOR REPAIRS 1,214.83 CENTURY LINK LONG DISTANCE PHONE 206.15 BAUER BUILT INC TIRE FOR POLAR TRACK 95.89 HOMETOWN ACE HARDWARE FUEL HOSE 5.20 GLOVES 13.01 GLOVES FOR SHOP 34.02 BATTERY 14.99 BATTERIES FOR EXIT SIGNS-J 297.51 CONNECTORS 2.19 CLEANING SUPPLIES 14.84 ENTERPRISE FM TRUST CITY DEPTMTS VEHICLE LEASE 484.53 GREATAMERICA FINANCIAL SERVICES CORP. COPY MACHINE LEASE - DEPT. 179.12 VIII-01 03-28-2019 11:00 AM 10-02 COUNCIL REPORT PAGE: 3 DEPARTMENT FUND VENDOR NAME DESCRIPTION AMOUNT NAPA AUTO PARTS 50 50 ANTIFR 26.97 GASKET MAKER 3.19 HYDRO HOSE FOR BLOWER 39.54 CREDIT CAP FOR SKID 15.98- FUEL CAP FOR SKID 15.98 WIPER BLADES FOR 04 CHEV 32.42 HYDRO HOSE FITTINGS 56.92 LENS 1.34 NEW STROBE FOR POLAR TRACK 125.88 SCREW DRIVER SET & TESTER 40.79 LIGHTS FOR POLAR TRACK 56.00 ELECTRICAL SUPPLIES 33.99 PER FLUID 22.00 LIGHT COVER 9.20 BLADES FOR TRUCK 15.98 AIR FILTER FOR RTV 16.81 OIL FILTER FOR RTV 6.96 THE BORED MUSIC IN THE PARK JULY 24 400.00 DALCO TOILET PAPER FOR JMF 213.93 HASTINGS TIRE & AUTO SVC TIRE MOUNTING 20.95 TRUCK TIRE MOUNT 11.50 H & L MESABI VUTTING EDGES FOR PLOWS 781.00 CENTERPOINT ENERGY CITY DEPARTMENTS GAS SERVI 660.49 CITY DEPARTMENTS GAS SERVI 1,772.50 NIEBUR TRACTOR & EQUIPMENT, INC. SNOWBLOWER REPAIR 8.24 SNOWBLOWER CHAIN 40.53 SOUTH EAST TOWING OF HASTINGS INC TOW OF POLAR TRACK 101.00 TERRYS HARDWARE, INC. RECOIL HOSE 8.99 CABLE TIES 5.79 WERNER IMPLEMENT CO INC HYDRO LINE FOR PLOW 114.87 TOTAL: 10,361.28 PARKS & RECREATION AQUATIC CENTER CENTURY LINK LONG DISTANCE PHONE 135.41 CENTERPOINT ENERGY CITY DEPARTMENTS GAS SERVI 204.32 TOTAL:339.73 CABLE CABLE ACCESS HASTINGS ACCESS CORP. 2/16/19-5/15/19 ACCESS SUP 96,015.00 TOTAL: 96,015.00 HERITAGE PRESERVATION HERITAGE PRESERVAT CENTURY LINK LONG DISTANCE PHONE 6.08 TOTAL: 6.08 NON-DEPARTMENTAL FIRE & AMBULANCE DELTA DENTAL PLAN OF MINNESOTA APR 2019 DENTAL PREMIUM 407.80 TOTAL:407.80 FIRE FIRE & AMBULANCE CENTURY LINK LONG DISTANCE PHONE 347.65 GREATAMERICA FINANCIAL SERVICES CORP. COPY MACHINE LEASE - DEPT. 263.67 CENTERPOINT ENERGY CITY DEPARTMENTS GAS SERVI 2,268.56 PJS AND ASSOCIATES INCORPORATED CARABINER, PS XL AUTO RED, 145.53 TOTAL: 3,025.41 LEDUC LEDUC HISTORIC EST CENTERPOINT ENERGY CITY DEPARTMENTS GAS SERVI 1,009.65 TOTAL: 1,009.65 NON-DEPARTMENTAL HRA REDEVELOPMENT CONFLUENCE DEVELOPMENT, LLC GRANT REIMB.-MC LCDA PKING 567,387.24 TOTAL: 567,387.24 VIII-01 03-28-2019 11:00 AM 10-02 COUNCIL REPORT PAGE: 4 DEPARTMENT FUND VENDOR NAME DESCRIPTION AMOUNT NON-DEPARTMENTAL ECONOMIC DEV-IND. DELTA DENTAL PLAN OF MINNESOTA APR 2019 DENTAL PREMIUM 86.78 TOTAL: 86.78 PUBLIC WORKS 2019 IMPROVEMENTS BARR ENGINEERING CO. 2019-1 MODELING REVISED ST 949.50 TOTAL:949.50 NON-DEPARTMENTAL WATER MISCELLANEOUS V MANN, GORDON/JOSEPH 03-026000-01 3.50 WITTKOPF, BERNIECE 03-187000-00 123.08 CROTHERS, TIM 17-718000-01 29.45 DELTA DENTAL PLAN OF MINNESOTA APR 2019 DENTAL PREMIUM 184.15 TOTAL:340.18 PUBLIC WORKS WATER FERGUSON WATERWORKS CLAMPS, BUSHING 687.56 CENTURY LINK LONG DISTANCE PHONE 119.66 HOMETOWN ACE HARDWARE ANCHOR 13.00 TOOL BOX 13.94 NAPA AUTO PARTS SPARK PLUG 8.20 GREATAMERICA FINANCIAL SERVICES CORP. COPY MACHINE LEASE - DEPT. 65.42 US SALT WATER TREATMENT PLANT SALT 6,305.94 GORDY'S GLASS, INC. WINDSHIELD, ADHESIVE 343.09 GRAPHIC DESIGN UTILITY BILLING STATEMENTS 82.00 CENTERPOINT ENERGY CITY DEPARTMENTS GAS SERVI 1,734.55 CITY DEPARTMENTS GAS SERVI 701.24 SHERWIN-WILLIAMS PAINT, BRUSH 66.86 US POSTMASTER CYCLE BILLING 934.52 CYCLE BILLING 96.50 TOTAL: 11,172.48 NON-DEPARTMENTAL WASTEWATER DELTA DENTAL PLAN OF MINNESOTA APR 2019 DENTAL PREMIUM 143.40 TOTAL: 143.40 PUBLIC WORKS WASTEWATER GREATAMERICA FINANCIAL SERVICES CORP. COPY MACHINE LEASE - DEPT. 65.42 GRAPHIC DESIGN UTILITY BILLING STATEMENTS 82.00 MCES WASTEWATER SERVICES-APRIL 106,128.47 CENTERPOINT ENERGY CITY DEPARTMENTS GAS SERVI 1,353.89 TOTAL: 107,629.78 NON-DEPARTMENTAL STORM WATER UTILIT DELTA DENTAL PLAN OF MINNESOTA APR 2019 DENTAL PREMIUM 180.66 TOTAL: 180.66 PUBLIC WORKS STORM WATER UTILIT GRAPHIC DESIGN UTILITY BILLING STATEMENTS 82.00 TOTAL: 82.00 NON-DEPARTMENTAL ARENA DELTA DENTAL PLAN OF MINNESOTA APR 2019 DENTAL PREMIUM 169.20 TOTAL: 169.20 PARKS & RECREATION ARENA PBBS EQUIPMENT CORP CEILING FURNACE REPAIRS 1,199.50 CENTURY LINK LONG DISTANCE PHONE 64.66 HOMETOWN ACE HARDWARE RIVETS 24.17 RIVETS 1.86 NAPA AUTO PARTS OIL, FILTERS 81.18 FERRELLGAS 38 LB @ $2.00 84.89 W.W. GRAINGER, INC. CARPET KICKER 80.81 WATER FOUNTAIN FILTER 110.31 CENTERPOINT ENERGY CITY DEPARTMENTS GAS SERVI 5,514.91 SYSCO, MINNESOTA CONCESSION SUPPLIES 515.19 VIII-01 03-28-2019 11:00 AM 10-02 COUNCIL REPORT PAGE: 5 DEPARTMENT FUND VENDOR NAME DESCRIPTION AMOUNT TERRYS HARDWARE, INC. CARPET CLEANER RENTAL 51.97 TOTAL: 7,729.45 NON-DEPARTMENTAL HYDRO ELECTRIC DELTA DENTAL PLAN OF MINNESOTA APR 2019 DENTAL PREMIUM 16.93 TOTAL: 16.93 PUBLIC WORKS HYDRO ELECTRIC K.R. WEST CO. INC. AEROQUIP REDUCER 96.39 TOTAL: 96.39 FUND TOTALS ---------------- 101 VIII-01 03-28-2019 08:27 AM 10-02 COUNCIL REPORT PAGE: 1 DEPARTMENT FUND VENDOR NAME DESCRIPTION AMOUNT COUNCIL & MAYOR GENERAL LEAGUE OF MN CITIES LMC ANNUAL CONFERENCE-COUN 2,950.00 TOTAL: 2,950.00 CITY CLERK GENERAL I/O SOLUTIONS, INC. FF/PARAMEDIC INVENTORY TES 215.00 MEGAN WHITE MILEAGE 60.32 ALLINA OCC MED RANDOM/PRE-EMPLOYMENT/POST 428.50 LABORATORY CORP OF AMERICA HOLDING RANDOM/POST ACCIDENT/PRE 152.40 TOTAL: 856.22 FACILITY MANAGEMENT GENERAL ECOLAB PEST ELIMINATION DIVISION CONTRACTED PEST CONTROL-CS 84.47 TOTAL: 84.47 COMMUNITY DEVELOPMENT GENERAL SIGNARAMA HEDRA NAMEPLATES - 2 116.26 TOTAL: 116.26 POLICE GENERAL INNOVATIVE OFFICE SOLUTIONS, LLC ROLL, ADD/CALL, 2.25, 12/P 4.64 CHAIRMAT, SANITARY WIPES, 88.47 POINTER, 3-IN-1 LASER, (BL 42.94 TOTAL: 136.05 PUBLIC WORKS STREETS GENERAL JOE SPAGNOLETTI JOE SPAGNOLETTI - WORK PAN 69.98 H & L MESABI BLADES, BOLTS W NUTS 379.70 BLADES, BOLTS W NUTS 816.98 NUSS TRUCK & EQUIPMENT WIPER ARMS 77.60 COOLANT PIPE 1,079.26 WIPER ARM 38.80 VALVE 225.20 TOTAL: 2,687.52 NON-DEPARTMENTAL PARKS MANSFIELD OIL COMPANY 531 GALLONS OF DIESEL 1,371.39 411 GALLONS OF DIESEL 1,097.08 TOTAL: 2,468.47 PARKS & RECREATION PARKS TRI-STATE BOBCAT, INC. TOOL CAT/BOBCAT LOADER FIL 473.83 HYDRO FLUID FOR TOOL CAT 54.90 HOMETOWN ACE HARDWARE RUBBER GLOVES FOR SHOP 24.16 PARMAN ENERGY GROUP OIL FOR JMF 656.70 MAKE MUSIC ALLIANCE INC MAKE MUSIC DAY ALLIANCE-DU 325.00 HASTINGS TIRE & AUTO SVC TIRE MOUNTED FOR POLAR TRA 11.50 MTI DISTRIBUTING COMPANY POLAR TRACK REPAIRS 611.01 NIEBUR TRACTOR & EQUIPMENT, INC. KUBOTA FILTERS 124.70 TERRYS HARDWARE, INC. CUTTING TORCH GASES 188.97 WERNER ELECTRIC VENTURES LLC LIGHT BULBS FOR JMF SHOP 340.74 TOTAL: 2,811.51 FIRE FIRE & AMBULANCE NAPA AUTO PARTS BATTERY OPRTD PUMP-STATION 24.49 AGC7-1 2 FUSE-FIRE ENG. TR 2.47 IRAN FLUID-FIRE BRUSH TRK 11.74 CCP INDUSTRIES INC BIG ROLL TOWELS 278.30 NEUTRAL FRESH DISINFECTANT 96.12 CENTURY COLLEGE PICO 155.00 EMERGENCY APPARATUS MAINT REPAIR FIRE ENG. TRUCK #2 1,289.77 WALMART COMMUNITY STATION SUPPLIES 7.88 STATION SUPPLIES 114.54 TOTAL: 1,980.31 VIII-01 03-28-2019 08:27 AM 10-02 COUNCIL REPORT PAGE: 2 DEPARTMENT FUND VENDOR NAME DESCRIPTION AMOUNT AMBULANCE FIRE & AMBULANCE BOUND TREE MEDICAL LLC MEDICAL SUPPLIES 115.64 MEDICAL SUPPLIES 457.35 MISCELLANEOUS V DANIEL MILLIGAN DANIEL MILLIGAN: AMB REFUN 1,000.00 MICHELE LOOSBROCK MICHELE LOOSBROCK: AMB REF 1,297.20 DOROTHY ROWAN DOROTHY ROWAN: AMB REFUND 121.39 PRAXAIR DISTRIBUTION-409 OXYGEN 99.48 OXYGEN 117.17 OXYGEN 100.26 TOTAL: 3,308.49 NON-DEPARTMENTAL WATER MISCELLANEOUS V BOLSTORFF, ANTHONY/E 12-596200-05 301.27 TOTAL:301.27 PUBLIC WORKS WATER WIX PLUMBING PUMPHOUSE REPAIRS & MATERI 315.00 TOTAL:315.00 PUBLIC WORKS WASTEWATER FLEXIBLE PIPE TOOL COMPANY CABLE 642.60 TOTAL: 642.60 PARKS & RECREATION ARENA HUEBSCH LAUNDRY CO. ENTRY RUG SERVICE 32.72 ICE SKATING INSTITUTE 2019-2020 ANNUAL MEMBERSHI 395.00 MN DEPT PUBLIC SAFETY 2017 HAZ. CHEM. INVENTORY 25.00 R & R SPECIALTIES, INC. LPG CONVERTER FOR '98 ZAMB 213.85 BLADE SHARPENING 110.00 TOTAL:776.57 PUBLIC WORKS HYDRO ELECTRIC MEMBRANE PROCESS & CONTROLS, INC. HYDRO INSPECTION 12,250.00 TOTAL: 12,250.00 FUND TOTALS ---------------- 101 VIII-01 City Council Memorandum To: Mayor Fasbender & City Council Members From: John Caven Date: February 25, 2019 Item: Accept Solicitation of Quotes for 2019 Seal Coat Program Council Action Requested: The council is requested to authorize solicitation of quotes for the 2019 Seal Coat Program. Background Information: Seal coating is a necessary pavement management practice which extends a roadway’s usable life by rejuvenating the pavement surface with oil and traprock. Approximately 2.7 miles of the 100 City wide miles of streets are proposed to be seal coated. To assist in locking in any loose traprock, one cul-de- sac, Cobblestone Court, will receive an additional treatment called a fog seal. Financial Impact: The engineer’s estimate for the entire project is $58,500. $44,000 (2.3 miles) will be paid out of the 2018-1 Street Improvements project to seal coat last year’s reconstruct project. The remaining $14,500 (0.45 miles) will be paid out of development escrow funds collected for 2017 Allina project, Wallin 16th Addition, and United Methodist Church project. Attachments: Project Maps (2) VIII-02 VIII-02 VIII-02 City Council Memorandum To: Mayor Fasbender & City Council Members From: John Caven Date: March 13, 2019 Item: Accept Solicitation of Quotes for 2019 Crack Sealing Program Council Action Requested: The council is requested to authorize solicitation of quotes for the 2019 Crack Seal Program. Background Information: Crack sealing is a necessary pavement management practice that prevents water from seeping through cracks and undermining the roadway and creating potholes. The 2019 Crack Seal Program consists of routing and filling pavement cracks with a hot rubber crack sealer up to 10.5 miles of streets or $15,000 maximum, whichever comes first. Financial Impact: The crack sealing budget is $15,000 and will be paid out of Upkeep to Grounds. Attachments: 2019 Crack Seal Program Project Maps (3) VIII-03 VIII-03 VIII-03 VIII-03 City Council Memorandum To: Mayor Fasbender & City Council Members From: John Caven – Assistant City Engineer Date: February 22, 2019 Item: Approve Plans and Authorize Advertisement for Bids – 2019 Mill & Overlay Program Council Action Requested: The council is requested to adopt the enclosed resolution approving the 2019 Mill & Overlay Program and authorize advertisement for bid. Background Information: A mill and overlay is a street maintenance technique that extends the life of a pavement by removing the top layer of pavement by milling off the surface. After the top layer is removed, a new layer of bituminous pavement is put back in its place. The ideal street to mill and overlay contains the following characteristics: • Age: 20-25 years old • Pavement Condition Index (PCI) Rating: 55-70 on a scale of 0-100, 100 being a brand new road in perfect condition. • Cross Section: 4” minimum pavement thickness • Surface: Cracks becoming wider and more abundant. Potholes becoming more prevalent. Surface may appear better than the actual road condition dictates. Annual maintenance costs begin to spike. • Base: Generally in good condition. The project proposes to mill the top 2” of pavement for 1.46 miles on Ramsey St from 10th St to 18th St, Tyler St from 10th St to 18th St, River St from 4th St to Hwy 55, and pedestrian ramp safety improvements located on General Sieben Dr at Market Blvd and South Frontage Rd. Please note: This scope varies from the one proposed in the 2019 Budget requests, which included Northridge Drive instead of River Street. Late in the budgeting process funding for the program was reduced and staff made adjustments to maximize utilization of the approved funding in the 2019 Budget. Ramsey St, Tyler St, and River St were last constructed in 1991, 1992 and 1987 respectively. PCI ratings fall narrowly below the targeted range for a mill and overlay however they remain a good candidate for a mill and overlay since most of the dilapidation can be attributed to surface stripping and potholing. The base remains in decent condition. The project also includes replacing the adjacent sidewalk pedestrian ramps to include truncated domes to meet ADA standards, spot replacement of curb and gutter, spot replacement of rings and castings on catch basins and manholes, and spot replacement of problematic top box sections on gate valves. Centerline striping will remain the same as the existing layout. The timeline for this project is to begin construction as early as June 10th and be wrapped up by no later than July 18th to accommodate Kennedy Elementary School and Rivertown Days festivities. The entire process should take approximately 3-4 weeks. VIII-04 Financial Impact: Ramsey St and Tyler St from 10th St to 15th St are State Aid streets. The City’s Municipal State Aid for Local Transportation account via MnDOT and not the general fund will account for a targeted cost of $200,000. The state aid portion has an estimated construction and inspection cost of $207,000. Ramsey St and Tyler St from 15th St to 18th St and River St from 4th St to Hwy 55 are local residential non-State Aid streets and is allotted a $200,000 budget. The non-State Aid portion has an estimated construction and inspection cost of $200,000. General Sieben Dr pedestrian ramp safety improvements has a $65,000 budget and the construction cost estimate is $54,000. Attachments: • Project Map • Photos of Present Condition VIII-04 CITY OF HASTINGS DAKOTA COUNTY, MINNESOTA RESOLUTION NO. _ RESOLUTION APPROVING PLANS AND AUTHORIZING ADVERTISEMENT FOR BIDS FOR 2019 MILL & OVERLAY IMPROVEMENTS WHEREAS, the City contracts for a mill and overlay project as part of its pavement maintenance and preservation plan; NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HASTINGS AS FOLLOWS; that 1. Plans and specifications for the 2019 Mill & Overlay Program prepared by the Hastings City Engineer are hereby approved as presented, and; 2. The City Engineer shall prepare and cause to be inserted on the Quest Construction Data Network web site, and on the City of Hastings official web site an advertisement for bids for the construction of the approved 2019 Mill & Overlay Program in accordance with such approved plans and specifications. The advertisement shall be published for three weeks, shall specify the work to be done, shall state that bids will opened at 10:00 AM, Thursday, April 25, 2019 at Hastings City Hall, and that no bids will considered unless sealed and filed with the Clerk and accompanied by a cash deposit, cashier’s check, bid bond, or certified check payable to the City of Hastings for 5% of the amount of each bid. ADOPTED BY THE CITY COUNCIL OF HASTINGS, MINNESOTA, THIS 1ST DAY OF APRIL, 2019. Ayes: Nays: Mary Fasbender, Mayor ATTEST: Julie Flaten, City Clerk SEAL VIII-04 Hw y 6 1 H w y 5 5 Ty l e r S t Ra m s e y S t 4th St 10th St 15th St 18th St 5th St 6th St 7th St Ramsey St - 10th St to 15th St (State Aid) Tyler St - 10th St to 15th St (State Aid) Ramsey St - 15th St to 18th St (Local) Tyler St - 15th St to 18th St (Local) River St - 4th St to Hwy 55 (Local) 2019 Mill & Overlay Program VIII-04 VIII-04 20 1 9 M i l l a n d O v e r l a y P r o g r a m Ex i s t i n g C o n d i t i o n Fe b r u a r y 2 2 , 2 0 1 9 R a m s e y S t – l o o k i n g n o r t h f r o m n o r t h o f 1 1 th S t T y l e r S t – l o o k i n g s o u t h f r o m t o p o f hi l l s o u t h o f 1 5 th St R i v e r S t – l o o k i n g n o r t h f r o m 7 th S t G e n e r a l S i e b e n D r – l o o k i n g n o r t h a t S o u t h F r o n t a g e R d VIII-04 V I I I - 0 5 V I I I - 0 5 V I I I - 0 5 V I I I - 0 5 V I I I - 0 5 V I I I - 0 5 V I I I - 0 5 V I I I - 0 5 V I I I - 0 5 V I I I - 0 5 V I I I - 0 5 V I I I - 0 5 City Council Memorandum To: Mayor Fasbender & City Councilmembers From: John Hinzman, Community Development Director and Melanie Lammers, Finance Manager Date: April 1st, 2019 Item: Loan consenting and forgiveness Council Action Requested: Approve the attached resolution consenting to an assignment and assumption of a loan agreement, note, and mortgage; and authorizing the forgiveness of the loan, termination of the loan agreement and note, and release of the mortgage. Background Information: The original development agreement was executed in 2000 for the redevelopment of the former Guardian Angels Church and School located at 208 East 4th street by Sherman Associates. The project included the establishment of a TIF district and the issuance of a loan by the former Hastings Housing and Redevelopment Authority (HRA). Met Council also gave several grants to the project through Livable communities, one which was structured as a loan. The Met Council loan was for $328,500 to enable Sherman Associates to acquire and rehabilitate an existing building. It was interest free and repayment was due at the end of 30 years or in 2031. The grant was structured in this manner for tax reasons that benefitted the developer. The City had to authorize the loan but was not entitled to any repayment, as Met Council would receive any funds repaid. Common Bond is now purchasing the property from Sherman Associates. They plan to add three units to the area once designated as a daycare, and rehabilitate the property. Common Bond has requested the $328,500 Metropolitan Council loan be forgiven. Met Council has reviewed the request and related documents and does not see a conflict in the City forgiving the Met Council loan. Met Council is granting additional monies to Common Bond for the remodel and renovation costs. Financial Impact: The attached resolution reassigns the loan to Common Bond. It then terminates the Loan agreement and note, and authorizes the release of the mortgage. There is no financial impact to the City as we were a pass through for the loan from Met Council. VIII-06 Advisory Commission Discussion: HEDRA took action on March 14th to reassign the HRA loan and Tax Increment from the TIF district. Council Committee Discussion: None. Attachments: Resolution Guardian Angels Construction Narrative VIII-06 11608245v1 EXTRACT OF MINUTES OF MEETING OF THE CITY COUNCIL OF THE CITY OF HASTINGS, MINNESOTA HELD: April 1, 2019 Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Hastings, Minnesota, was duly held at the City Hall in said City on April 1, 2019, at 7:00 P.M. The following members were present: and the following were absent: Member ___________________ introduced the following resolution and moved its adoption: RESOLUTION CONSENTING TO AN ASSIGNMENT AND ASSUMPTION OF LOAN AGREEMENT, NOTE, AND MORTGAGE; AND AUTHORIZING THE FORGIVENESS OF THE LOAN, TERMINATION OF THE LOAN AGREEMENT AND NOTE, AND RELEASE OF THE MORTGAGE WHEREAS, the Metropolitan Council awarded the City on December 20, 2000 funds from the Metropolitan Livable Communities Act, Livable Communities Demonstration Account (the “Met Council Funds”) to help fund the Guardian Angels Redevelopment project, pursuant to Minnesota Statutes, Sections 473.25 through 473.255 (the “Act”); WHEREAS, Guardian Angels of Hastings Limited Partnership, a Minnesota limited partnership (“Guardian Angels”) and the City entered into that certain Loan Agreement, dated as of December 14, 2001 (the “Loan Agreement”), to loan $328,500.00 of the Met Council Funds (the “Met Council Loan”) to enable Guardian Angels to pay for the acquisition and rehabilitation of an existing building, located at 208 Fourth Street East within the City (the “Property”), into twenty units of rental housing and the construction of an additional ten units of rental housing for occupancy by Very-Low Income Families, as defined in the Loan Agreement; WHEREAS, the Met Council Loan was evidenced by that certain Met Council Promissory Note, dated December 14, 2001, executed and delivered by the Assignor to the City (the “Note”), and secured by that certain Combination Mortgage, Assignment of Rents, Security Agreement and Fixture Financing Statement, dated December 14, 2001, and recorded in the Office of the County Recorder, Dakota County, Minnesota as Document No. 1853846, (the “Mortgage”); WHEREAS, Guardian Angels is selling the Property to CB Guardian Angels Holding LLC, a Minnesota limited liability company (“CBGA”), and in connection with said sale, is VIII-06 11608245v1 entering into a certain Assignment and Assumption of Loan Agreement, Note, and Mortgage (the “Assignment”), with CBGA, and both Guardian Angels and CBGA have requested that the City consent to the Assignment; WHEREAS, CBGA intends to rehabilitate the Property, including the replacement of numerous building systems, the conversion of an existing vacant commercial space into three additional affordable apartments, and the construction of other various improvements (the “Project”); WHEREAS, CBGA has further requested, after entering into the Assignment, that the City forgive the Met Council Loan, terminate the Loan Agreement and Note, and release the Mortgage; WHEREAS, the Metropolitan Council has reviewed the request and related documents, and does not see a conflict in the City forgiving the Met Council Loan. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hastings, as follows: 1. The City Council hereby consents to the Assignment, and authorizes the Interim City Administrator, or her designee, to execute the same. 2. Because of the new Project and approval from the Metropolitan Council, the City Council hereby determines that it is in the best interests of the City to forgive the Met Council Loan, terminate the Loan Agreement and Note, and release the Mortgage. 3. The City Council hereby forgives the Met Council Loan, terminates the Loan Agreement and Note, and releases the Mortgage, and authorizes and directs the officers of the City, and Briggs and Morgan, Professional Association, as counsel to the city, to prepare, furnish, and execute all documents necessary to effectuate the same. The following motion was seconded by member ___________________ and the following voted in favor thereof: and the following against the same: VIII-06 11608245v1 ADOPTED BY THE CITY COUNCIL OF THE CITY OF HASTINGS, THIS 1 st DAY OF APRIL, 2019. ______________________________ Mary Fasbender, Mayor ATTEST: _____________________________________ Julie Flaten, City Clerk VIII-06 11608245v1 STATE OF MINNESOTA COUNTIES OF DAKOTA AND WASHINGTON CITY OF HASTINGS I, the undersigned, being the duly qualified and acting City Clerk of the City of Hastings, Minnesota, DO HEREBY CERTIFY that I have carefully compared the attached and foregoing extract of minutes with the original minutes of a meeting of the City Council duly called and held on the date therein indicated, which are on file and of record in my office, and the same is a full, true and correct transcript therefrom insofar as the same relate to a resolution of the City Council consenting to an assignment of a loan, and the forgiveness and termination of the same. WITNESS my hand as such Clerk this ___ day of ______________, 2019. ________________________________ City Clerk VIII-06 February 4, 2019 RE: Guardian Angels Apartments and Townhomes Construction Narrative Guardian Angels Apartments and Townhomes is an existing housing tax credit property that was initially developed in 2001. The property is a critical affordable housing resource for the City of Hastings and the larger community, with highly affordable rents serving a resident base whose average income is 31% of the area median income. The property is, however, in need of a comprehensive recapitalization in order to address physical needs and restructure the existing financing. The rehab scope of work will include the replacement of numerous building systems and the conversion of an existing vacant commercial space into three additional affordable apartments. The addition of these revenue producing units is expected to substantively improve the financial performance of the property. The construction scope of work for the converted school building (current apartments), includes:  Adding 3 new units at currently vacant commercial space  Replacing sidewalks  Patching/repairing parking lot  Tuck pointing exterior façade  Replacing the flat roof  Refurbishing existing windows  Modernizing the elevator  Upgrading kitchen cabinets/counters/faucets  Replacing bath vanities/faucets/toilets  Replacing unit flooring  Painting units  Replacing boilers  Adding cameras and replacing light fixtures The scope of work for the existing two townhomes buildings, includes:  Replacing sidewalks  Replacing siding  Replacing roofing VIII-06  Replacing windows  Replacing entry doors  Upgrading kitchen cabinets/tops/faucets  Replacing bath vanities/tops/faucets/toilet  Replacing bath fans  Painting entire unit/living space  Adding cameras and replacing light fixtures VIII-06 City Council Memorandum To: Mayor Fasbender & City Council Members From: Megan White, Human Resources Technician Date: April 1st, 2019 Item: Renewal of Sidewalk Café Licenses with Liquor License Amendments Council Action Requested: Consider the renewal applications for sidewalk café with liquor license amendment for 2nd Street Depot, The Busted Nut, The Onion Grill, Lock & Dam Eater, and Spiral Brewery. Background Information: All names establishments have submitted the required applications for sidewalk café licenses with liquor license amendments. A Sidewalk Café License Insurance and Indemnification Agreement will need to be signed before issuance of the renewal licenses. Financial Impact: N/A Advisory Commission Discussion: N/A Council Committee Discussion: N/A Attachments:  Renewal Applications with Liquor License Amendments VIII-07 V I I I - 0 7 V I I I - 0 7 V I I I - 0 7 V I I I - 0 7 V I I I - 0 7 V I I I - 0 7 V I I I - 0 7 V I I I - 0 7 V I I I - 0 7 V I I I - 0 7 V I I I - 0 7 V I I I - 0 7 V I I I - 0 7 V I I I - 0 7 V I I I - 0 7 V I I I - 0 7 VIII-07 VIII-07 VIII-07 VIII-07 City Council Memorandum To: Mayor Fasbender & City Council Members From: Megan White, Human Resources Technician Date: April 1st, 2019 Item: Approve In-Store Fireworks Sales for Coborn’s Council Action Requested: Approve the attached resolution approving in-store fireworks sales for Coborn’s. Background Information: David Meyer of Coborn’s Incorporated has submitted an application to sell fireworks in-store. Issuance of license is contingent on a completed background check and a final inspection by the Fire Marshal. Financial Impact: Fee for a Fireworks License is $100.00 Advisory Commission Discussion: N/A Council Committee Discussion: N/A Attachments:  Resolution VIII-08 CITY OF HASTINGS DAKOTA COUNTY, MINNESOTA RESOLUTION 04 - - 19 RESOLUTION APPROVING A FIREWORKS LICENSE FOR COBORN’S WITHIN THE CITY OF HASTINGS WHEREAS, David Meyer has applied for a Fireworks License for the storage and sale of fireworks at Corborn’s within the City of Hastings; and WHEREAS, the City Council of the City of Hastings has established a licensing process; and WHEREAS, the appropriate licensing fees have been paid and the application paperwork has been reviewed by the Hastings Fire Marshal. NOW, THEREFORE BE IT RESOLVED, by the City Council of the City of Hastings, that Coborn’s is hereby authorized to store and sell fireworks in compliance with local and state regulations from May 6th, 2019 to July 10th, 209. ADOPTED BY THE CITY COUNCIL OF HASTINGS, MINNESOTA THIS 1st DAY OF April, 2019. Ayes: Nays: Absent: Mary D. Fasbender, Mayor ATTEST: Julie Flaten, City Clerk (SEAL) VIII-08 City Council Memorandum To: Mayor Fasbender & City Council Members From: Megan White, Human Resources Technician Date: April 1st, 2019 Item: Approve In-Store Fireworks Sale for Cub Foods Council Action Requested: Approve the attached resolution approving a Fireworks Permit for Cub Foods to sell in-store. Background Information: Michael Harris, of Cub Foods has submitted a Fireworks application. The issuance of a Fireworks license will be contingent on a final Fire Marshal inspection. Financial Impact: Fee for a Fireworks License is $100.00 Advisory Commission Discussion: N/A Council Committee Discussion: N/A Attachments:  Resolution VIII-09 CITY OF HASTINGS DAKOTA COUNTY, MINNESOTA RESOLUTION 04 - - 19 RESOLUTION APPROVING A FIREWORKS LICENSE FOR CUB FOODS WITHIN THE CITY OF HASTINGS WHEREAS, Michael Harris has applied for a Fireworks License for the storage and sale of fireworks at Cub Foods within the City of Hastings; and WHEREAS, the City Council of the City of Hastings has established a licensing process; and WHEREAS, the appropriate licensing fees have been paid and the application paperwork has been reviewed by the Hastings Fire Marshal. NOW, THEREFORE BE IT RESOLVED, by the City Council of the City of Hastings, that Cub Foods is hereby authorized to store and sell fireworks in compliance with local and state regulations from May 6th, 2019 to July 18th, 2019. ADOPTED BY THE CITY COUNCIL OF HASTINGS, MINNESOTA THIS 1st DAY OF April, 2019. Ayes: Nays: Absent: Mary D. Fasbender, Mayor ATTEST: Julie Flaten, City Clerk (SEAL) VIII-09 City Council Memorandum To: Mayor Fasbender & City Council Members From: Erica Henderson, Deputy City Clerk Date: April 1, 2019 Item: Temporary One-Day On-Sale Liquor License for Dakota County Historical Society on June 21, 2019 and November 22, 2019. Council Action Requested: Approve the attached resolution approving two one-day temporary on-sale liquor licenses for the Dakota County Historical Society on June 21, 2019 and November 22, 2019 at the LeDuc Historic Estate, 1629 Vermillion Street. Background Information: Dakota County Historical Society has submitted two one-day temporary on-sale liquor license applications to sell on-sale liquor. Financial Impact: The individual permit fee was $25.00; the total $50.00 permit fee was paid. Advisory Commission Discussion: N/A Council Committee Discussion: N/A Attachments:  Resolution VIII-10 CITY OF HASTINGS DAKOTA COUNTY, MINNESOTA RESOLUTION NO. 04- -19 RESOLUTION APPROVING THE APPLICATION BY DAKOTA COUNTY HISTORICAL SOCIETY FOR A TEMPORARY ON-SALE LIQUOR LICENSE WHEREAS, Dakota County Historical Society has presented applications to the City of Hastings for a temporary on-sale liquor license on June 21, 2019 and on November 22, 2019 at LeDuc Historic Estate, 1629 Vermillion Street, Hastings, MN; and; WHEREAS, the Minnesota Alcohol Enforcement Division requires a resolution be passed to approve the request; and WHEREAS, an application for a temporary on-sale liquor license has been presented; and WHEREAS, Dakota County Historical Society has paid the City’s license fee. NOW, THEREFORE, BE IT RESOLVED by the City Council of the Cit y of Hastings that the Mayor and City Clerk are authorized and directed to sign this resolution and forward to the appropriate agency, showing the approval of this application. Ayes: Nays: Absent: Whereupon said resolution was declared duly passed and adopted on the 1st day of April 2019. _______________________ Mary D. Fasbender, Mayor ATTEST: _______________________________ Julie Flaten, City Clerk (SEAL) VIII-10 City Council Memorandum To: Mayor Fasbender and City Councilmembers From: John Hinzman, Community Development Director Date: April 1, 2019 Item: Resolution: Reauthorization of Variance ‐ Paul Peters #2016‐35 – Variance – Carport Setback Council Action Requested: Adopt the attached resolution reauthorizing approval of a sideyard setback variance for Paul Peters to construct a carport at 295 15th Street W. A simple majority vote is necessary for approval. Background Information: The City Council approved the original variance granting a 2.5 foot variance to the minimum 7 foot minimum sideyard setback requirement for construction of a carport on September 6, 2016. Approval was subject to a one year sunset clause requiring substantial completion. Mr. Peters was unable to begin the project due to health issues (see attached letter), but is now looking to construct the carport. The City Council voted 7‐0 to approve the variance with limited discussion. Financial Impact: N\A Advisory Commission Discussion: The Planning Commission voted 7‐0 to recommend approval at the August 22, 2016 meeting with limited discussion. Neighbors were notified of the request and no comments were received. Council Committee Discussion: N\A Attachments:  Resolution  Applicant Letter  Staff report – Planning Commission August 22, 2016 VIII-11 HASTINGS CITY COUNCIL RESOLUTION NO._________ A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HASTINGS REAUTHORIZING A VARIANCE TO THE SIDEYARD SETBACK FOR AN ATTACHED CARPORT AT 295 15th STREET WEST Council member _______________________ introduced the following Resolution and moved its adoption: WHEREAS, Paul Peters has petitioned for a 2.5-foot foot variance from the required 7- foot side setback requirement for an attached carport on an R-2 zoned parcel. The property is located at 295 15th Street East, legally described as the East 60 Feet of the West 180 Feet of Lot 2, Auditors Subdivision No 10, Dakota County MN. WHEREAS, on August 22, 2016, the request was reviewed by the Planning Commission of the City of Hastings, as required by state law, city charter and city ordinance; and WHEREAS the Planning Commission recommended approval of the request to the City Council subject to the conditions contained herein; and WHEREAS upon review of the request on September 6, 2016, the City Council adopted Resolution No. 9-12-16 approving the variance subject to certain conditions including a sunset clause requiring certain progress be achieved within one year or approval would be null and void; and WHEREAS significant progress was not made within the one year period as directed by the resolution for approval due to health issues of the applicant; and WHEREAS the applicant seeks to reauthorize the approvals granted in Resolution No. 9- 12-16 to allow construction to commence. NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HASTINGS AS FOLLOWS: That the City Council hereby reauthorizes the approval granted by City Council Resolution No. 9- 12-16. Approving the variance as presented to the City Council based on the following findings of fact: VIII-11  Evidence that practical difficulties in complying with the regulations exist o The uncommonly small garage does not fit a fishing boat or pickup truck. o Placing a carport over the driveway that meets the setbacks will block items from being removed from the garage like lawnmowers, snow blowers, etc. there would not be room to bring them between the home and vehicle or the posts and vehicle.  Circumstances relating to these difficulties may not have been created by the landowner. o The property was constructed in 1951, many years before the applicant purchased it.  The variance may not alter the essential character of the locality o The character of the area will remain unchanged, the carport will be in line with the front building line of the area and existing house. o Additionally, as it is an open structure, it will not appear to clutter the side property line. o There is vegetation along the east property line creating an extra buffer from the neighbor. With the following conditions: 1) Conformance with the Planning Commission Staff Report and plans dated August 22, 2016. 2) Approval is subject to a one year Sunset Clause; if progress on the proposal is not made within one year of City Council approval, the approval is null and void. Council member __________________ moved a second to this resolution and upon being put to a vote adopted by _____ present. VIII-11 Adopted by the Hastings City Council on April 1, 2019, by the following vote: Ayes: Nays: Absent: ATTEST: __________________________ Mary Fasbender, Mayor ________________________________ Julie Flaten City Clerk (City Seal) I HEREBY CERTIFY that the above is a true and correct copy of resolution presented to and adopted by the City of Hastings, County of Dakota, Minnesota, on the 1st day of April 2019, as disclosed by the records of the City of Hastings on file and of record in the office. ________________________________ Julie Flaten City Clerk (SEAL) This instrument drafted by: City of Hastings (JJF) 101 4th St. E. Hastings, MN 55033 VIII-11 V I I I - 1 1 V I I I - 1 1 V I I I - 1 1 To: Planning Commission From: Justin Fortney, City Planner Date: August 22, 2016 Item: Variance – Carport Setback PLANNING COMMISSION ACTION REQUESTED: Review and make a recommendation on the proposed carport setback variance Background The applicant would like to build an attached carport onto his home. His attached one-car garage is very small and does not house his vehicle or boat. The carport will be attached to the east side of the house, in front of the attached garage that is set back from the front of the house. The applicant contends that if the carport was constructed to meet the 7-foot setback, the width of the carport would only be 10-feet wide, which would be difficult to back his 8.8-foot boat into. In addition, once a vehicle is in the carport, there would not be enough room on either side of it to pass a lawnmower or snow blower past the vehicle from inside the garage. Comprehensive Plan Classification The 2030 Comprehensive Plan designates the property as Low Density Residential. Zoning Classification The property is zoned R-2 Medium Density Residence, the following land uses abut the property: Direction Existing Use Zoning Comp Plan North Residential R-2 MD Res Low Density Res East Residential R-2 MD Res Low Density Res South Residential R-2 MD Res Low Density Res West Residential R-2 MD Res Low Density Res Existing Condition The lot is very small at 3,960 SF (60’ wide by 66’ deep) and the home is 1,026 SF. Planning Commission Memorandum VIII-11 Variance review Below is a list of variance requirements that must be satisfied prior to approval of a variance with the findings summarized below each item: • Evidence that practical difficulties in complying with the regulations exist o The uncommonly small garage does not fit a fishing boat or pickup truck. o Placing a carport over the driveway that meets the setbacks will block items from being removed from the garage like lawnmowers, snow blowers, etc. there would not be room to bring them between the home and vehicle or the posts and vehicle. • Circumstances relating to these difficulties may not have been created by the landowner. o The property was constructed in 1951, many years before the applicant purchased it. • The variance may not alter the essential character of the locality o The character of the area will remain unchanged, the carport will be in line with the front building line of the area and existing house. o Additionally, as it is an open structure, it will not appear to clutter the side property line. o There is vegetation along the east property line creating an extra buffer from the neighbor. Notification Neighbors were notified of the request and no comments have been received. Recommended Action: Staff recommends approval of the variance, subject to the following conditions: 1) Conformance with the Planning Commission Staff Report and plans dated August 22, 2016. 2) Approval is subject to a one year Sunset Clause; if progress on the proposal is not made within one year of City Council approval, the approval is null and void. Attachments: • Aerial Photographs • Photograph • Plan VIII-11 VIII-11 VIII-11 VIII-11 CITY OF HASTINGS DAKOTA COUNTY, MINNESOTA RESOLUTION 04- -19 A RESOLUTION PROCLAIMING AROBOR DAY, 2019 WHEREAS, The City of Hastings has declared Friday, April 19, as Arbor Day, 2019; and WHEREAS, The City of Hastings has celebrated Arbor Day since 1997, planting trees in different parks and spaces identified by the City Forester, Paul Mahoney; and WHEREAS, The purpose of Arbor Day is to encourage and educate Hastings residents in tree planting, developing civic pride and a sense of community; and WHEREAS, Arbor Day 2019 will be held at Riverwood Park, Friday, April 19th at 1:00 p.m. – 2:30 p.m. WHEREAS, 10 trees will be planted, mulched and watered. WHEREAS, Arbor Day 2019 is partially sponsored by Dakota Electric Association, Modern Woodmen of America Insurance, Catholic United Financial, and Our Saviour’s Lutheran Church; and the City of Hastings is appreciative of these civic minded groups to help make this event possible; and WHEREAS, The City of Hastings has been recognized as a Tree City USA community by the National Arbor Day Foundation since 1997, celebrating 23 years; and NOW THEREFORE, BE IT RESOLVED, that I, Mayor of the City of Hastings, do hereby proclaim April 19th, 2019 as Arbor Day. ADOPTED BY THE CITY COUNCIL OF THE CITY OF HASTINGS, MINNESOTA, THIS 1st DAY OF APRIL, 2019. Ayes: Nays: Absent: ___________________________ Mary Fasbender, Mayor Attest: ________________________ Julie Flaten, City Clerk (SEAL) VIII-12 City Council Memorandum To: Mayor Fasbender & City Council Members From: John Caven Date: March 20, 2019 Item: Adopt ADA Transition Plan Council Action Requested: The council is requested to approve the ADA Transition Plan. Background Information: The Americans with Disabilities Act (ADA) is a civil rights law prohibiting discrimination against individuals on basis of disability. The law requires a government agency to bring their infrastructure within the public right of way in to ADA compliance within a reasonable amount of time. In 2018, the Engineering Department hired an intern to collect data on what infrastructure we have and in what condition it is in. Sidewalks, trails, pedestrian ramps, and parking lots were identified and rated. Costs for upgrading the deficiencies were calculated. By December 2018, a draft ADA Transition Plan was drafted that described a 30 year plan to bring its infrastructure in to full ADA compliance. After meeting with the Operations Committee on January 23, 2019, City staff held an informational public meeting on February 27, 2019 to discuss the draft plan and to gain feedback from the public. For reference, these comments are attached. Applicable comments have been updated within the plan. City Council is requested to approve the ADA Transition Plan. Approving of the plan allows the City to continue its practice of applying, when applicable, for Federal Funding for projects within the public right of way. The proposed ADA Transition Plan can be found on the City’s website: www.hastingsmn.gov/ADA Financial Impact: The City of Hastings is mandated (unfunded) to bring the system in to ADA compliance. The cost estimate to bring all infrastructure within City of Hastings public right of way in to ADA compliance is 4.7 million dollars. The ADA Transition Plan recommends spreading this cost out over 30 years through various funding mechanisms. • Absorb replacement of deficient pedestrian ramps and sidewalks in with annual reconstruction project. • Absorb replacement of deficient pedestrian ramps in with annual mill and overlay project. • Include annual budget request for stand-alone project to improve parking lots and trails and to accelerate improvements on pedestrian ramps and sidewalks. Attachments: Public Comments (4) X-A-01 P UB L I C C OM M E N T S AD A T R A N S I T I O N P L A N Na m e / O r g a n i z a t i o n / A d d r e s s C o m m e n t s C i t y S t a f f R e s p o nses Ni c o l e D e P a l m a Pa r k s & R e c C o m m i s s i o n (P h o n e ) Ho w d o w e s e e o u r P a r k s a n d R e c r e a t i o n v e n u e s , s e r v i c e s , an d p r o g r a m s b e c o m i n g m o r e " u s e r f r i e n d l y " f o r a l l o f o u r Co m m u n i t y t o h a v e a c c e s s t o , a n d b e a b l e t o p a r t i c i p a t e i n wh a t o u r P & R s y s t e m h a s t o o f f e r ? Ve n u e s , s e r v i c e s , a n d p r o g r a m s s h o u l d a l s o h a v e a p l a n t o be f u l l y “ u s e r f r i e n d l y . ” T h e p l a n p r o p o s e d t o d a y h o w e v e r is s t r i c t l y f o r t h e p u b l i c s p a c e w i t h i n t h e r o a d r i g h t o f w a y an d p u b l i c p a r k i n g l o t s . I n o t h e r w o r d s t h e t r a n s p o r t a t i o n co r r i d o r s t a k i n g p e o p l e t o t h e i r d e s t i n a t i o n . S o f o r t h i s , we ’ r e t a l k i n g a b o u t s i d e w a l k s , t r a i l s , p e d e s t r i a n r a m p s , a n d pa r k i n g l o t s . T h e i n v e s t m e n t t o b r i n g t h i s a l l i n t o co m p l i a n c e i s j u s t u n d e r 5 m i l l i o n d o l l a r s . T o m i t i g a t e t h e fi n a n c i a l b u r d e n , t h e C i t y i s p r o p o s i n g t h i s w o r k t o b e sp r e a d o u t o v e r 3 0 y e a r s p r i o r i t i z i n g t h e m o s t s e v e r e de f i c i e n c i e s f i r s t o r t h o s e w i t h g r e a t e s t n e e d , w h i c h i s a l l on p a r w i t h s u r r o u n d i n g c o m m u n i t i e s p l a n s . A n d , f o r sp e c i f i c o n - s i t e u p g r a d e s t o t h e P a r k s a n d R e c s f a c i l i t i e s I re c o m m e n d c o n t a c t i n g P a r k s D i r e c t o r C h r i s J e n k i n s t o di s c u s s . Th e P & R D e p a r t m e n t l o o k s t o a d d r e s s f a c i l i t y a c c e s s i b i l i t y is s u e s w h e n r e n o v a t i o n s a r e p l a n n e d f o r a f a c i l i t y ( t h i n k Le v e e P a r k a n d L i o n s P a r k f o r v e r y r e c e n t e x a m p l e s ) , a n d i f th e r e a r e a n y s i g n i f i c a n t b a r r i e r s t h a t w e a r e a w a r e o f . O n th e p r o g r a m m i n g f r o n t , w e w i l l a c c o m m o d a t e a s b e s t w e ca n f o r a l l w h o w a n t t o p a r t i c i p a t e ! O u r d e p a r t m e n t do e s n ’ t h a v e a n A d a p t i v e R e c r e a t i o n f u n c t i o n a t t h i s t i m e , so w e d o n ’ t o f f e r s p e c i f i c p r o g r a m m i n g w i t h t h a t f o c u s … ra t h e r t h e p r o g r a m m i n g t h a t w e o f f e r c a n b e m a d e ac c e s s i b l e t o a v e r y g r e a t e x t e n t . X-A-01 P UB L I C C OM M E N T S AD A T R A N S I T I O N P L A N Na m e / O r g a n i z a t i o n / A d d r e s s C o m m e n t s C i t y S t a f f R e s p o nses St e v e S a n d e e n Al l i n a (E m a i l ) Ar e t h e h o s p i t a l o r c l i n i c s i d e w a l k a c c e s s p o i n t s p l a n n e d f o r an y a c c e s s i b l e i m p r o v e m e n t s t h a t m i g h t m o v e u s a s a pr o p e r t y o w n e r t o r e p l a c e s e c t i o n s o f t h e s i d e w a l k s a l o n g t h e Pl e a s a n t a n d N i n i n g e r A v e s t r e e t s ? Ni n i n g e r R d / C S A H 4 2 s i d e w a l k s a r e t h e C o u n t y ’ s re s p o n s i b i l i t y ? As o f r i g h t n o w , P l e a s a n t D r i s s u b j e c t t o a C i t y i n i t i a t e d Re c o n s t r u c t i o n P r o j e c t b u t i t i s l i k e l y 5 - 1 0 y e a r s o u t . S o , a t th a t t i m e w e w o u l d r e - e v a l u a t e t h e p u b l i c s i d e w a l k s y s t e m a n d up g r a d e p e d e s t r i a n r a m p s a n d d i l a p i d a t e d s i d e w a l k b r i n g i n g i t up t o A D A c o m p l i a n c e . I n t h e m e a n t i m e , t h e s i d e w a l k s y s t e m is t h e p r o p e r t y o w n e r ’ s r e s p o n s i b i l i t y t o u p k e e p . M e a n i n g , p e r Ci t y O r d i n a n c e i f t h e r e i s a s e r i o u s t r i p h a z a r d o r d e f i c i e n c y Al l i n a w o u l d b e o n t h e h o o k t o r e p l a c e i t . N i n i n g e r R d / C S A H 42 i s a C o u n t y R o a d s o a n y u p g r a d e s o n t h a t c o r r i d o r w o u l d b e pe r f o r m e d t h r o u g h t h e m s i n c e i t i s t h e i r R O W . T h e i r l a s t pr o j e c t w a s i n 2 0 1 5 . H i s t o r i c a l l y t h e y m i l l a n d o v e r l a y o r mi c r o s u r f a c e e v e r y 7 y e a r s t a r g e t i n g a p o s s i b l e p r o j e c t i n 20 2 2 … bu t 2 0 2 2 i s p u r e l y s p e c u l a t i v e as I’m not with the County an d a m o n l y s a y i n g t h i s b a s e d o n h i s t o r i c a l t r e n d s . Y o u c o u l d co n t a c t t h e m d i r e c t l y t o v e r i f y . Si d e w a l k s a r e p r o p e r t y o w n e r s r e s p o n s i b i l i t y . A g o v e r n m e n t en t i t y m a y c h o o s e t o p i c k u p t h e t a b o n t h e d i l a p i d a t e d se g m e n t s d u r i n g a c o n s t r u c t i o n p r o j e c t . T h i s i s w h a t H a s t i n g s ch o o s e s t o d o t o h e l p f u l l y c l e a n u p a n a r e a a n d h e l p t h e pr o p e r t y o w n e r s o u t . H o w e v e r , D a k o t a C o u n t y m a y b e di f f e r e n t . I t ’ s b e s t t o c h e c k w i t h t h e m d i r e c t l y o n w h a t t h e i r po l i c y i s . T h e y l i k e l y w o u l d b e r e q u i r e d t o u p g r a d e d e f i c i e n t pe d e s t r i a n r a m p s d u r i n g t h e i r n e x t m i l l a n d o v e r l a y , m i c r o su r f a c e p r o j e c t , o r r e c o n s t r u c t i o n p r o j e c t . S i d e w a l k s th e m s e l v e s h o w e v e r a r e a d i f f e r e n t k i n d o f a n i m a l s o i t w o u l d pr o b a b l y b e b e s t t o s p e a k w i t h t h e C o u n t y d i r e c t l y o n w h a t th e i r p o l i c y i s o n s i d e w a l k s d u r i n g p r o j e c t s . X-A-01 P UB L I C C OM M E N T S AD A T R A N S I T I O N P L A N Na m e / O r g a n i z a t i o n / A d d r e s s C o m m e n t s C i t y S t a f f R e s p o nses Ly n n H o e s c h e n 41 9 6 th S t (A t t e n d e d M e e t i n g ) Co m m e n t e d t h a t a d j a c e n t 8 f t v a n a c c e s s i b l e p a r k i n g st a l l s d e s i g n e d t o l o a d a n d u n l o a d o f t e n a r e u s e d f o r pa r k i n g ( i l l e g a l l y ) . C a n n o p a r k i n g s i g n s b e i n s t a l l e d t o co m p l i m e n t t h e p a v e m e n t s t r i p i n g ? Me n t i o n e d p l a y g r o u n d s w i t h m u l c h r e s t r i c t m o b i l i t y o f us e r s i n w h e e l c h a i r s Ag r e e d t h i s i s u n f o r t u n a t e . P e r h a p s e n f o r c e m e n t a c t i o n b e ta k e n w h e n t h i s o c c u r s a s w e l l a s c r e a t e a n o u t r e a c h co m p o n e n t s p e c i f i c t o e d u c a t i n g t h e p u b l i c o f t h e n e e d o f th i s s p a c e . Di f f e r e n t m a t e r i a l s a r e a v a i l a b l e s o t h i s c a n b e a d i s c u s s i o n po i n t w h e n i n s t a l l i n g n e w p l a y g r o u n d s . El l i o t W o l c u t 19 9 7 S i e r r a L n (A t t e n d e d M e e t i n g ) 30 y e a r s s e e m s t o o l o n g . M y k i d s w o u l d h a v e t o w a i t f o r th e t r a n s i t i o n o u t s i d e m y h o u s e . I t s e e m s t h a t w e c a n d o be t t e r t h a n 3 0 y e a r s . Wh a t a r e y o u d o i n g t o i n c r e a s e e f f i c i e n c i e s t o r e p l i c a t e th e p r o c e s s o v e r a n d o v e r a g a i n f o r t h e s e p r o j e c t s t h a t yo u h a v e p l a n n e d o u t ? Ag r e e 3 0 y e a r s i s a l o n g t i m e b u t 4 . 7 M d o l l a r s i s a l a r g e co s t a n d n e e d t o b e r e a l i s t i c o n h o w w e a p p r o a c h t h i s . A n y in j e c t i o n o f a d d i t i o n a l f u n d i n g t o t h e p r o g r a m w o u l d de c r e a s e t h i s t i m e f r a m e . Ch o o s i n g r e c o n s t r u c t i o n a n d m i l l a n d o v e r l a y p r o j e c t s t h a t ar e p e d e s t r i a n r a m p h e a v y . U n f o r t u n a t e l y , r o a d p a v e m e n t su r f a c e c o n d i t i o n a n d u t i l i t i e s u n d e r n e a t h d i c t a t e w h e n a ro a d i s c o n s t r u c t e d . A D A c o m p l i a n c e s h o u l d b e c o n s i d e r e d as w e l l t h o u g h . Ef f i c i e n c i e s a r e g a i n e d b y e c o n o m y o f s c a l e s , m e a n i n g pu t t i n g p l a n s t o g e t h e r w i t h h i g h e r b i d d i n g q u a n t i t i e s re s u l t i n g i n l o w e r u n i t b i d p r i c e s . Ni c k H a l t v i c k 90 2 3 6 th S t (A t t e n d e d M e e t i n g a n d E m a i l ) Wh a t a b o u t t r a i l s ? R a m p s a r e t h e e a s y o n e s . W h a t a r e th e i s s u e s w i t h t h e t r a i l s : w i d t h s , p a t c h i n g , p o t h o l e s . Wh a t a r e t h e A D A r e g u l a t i o n s w i t h t h a t ? In q u i r e d a b o u t s n o w s h o v e l i n g . S h o u l d n ’ t s n o w b e sh o v e l e d t o r e m o v e m o b i l i t y b a r r i e r s ? Tr a i l s d o h a v e i s s u e s . T h e 4 . 7 M d o l l a r s m e n t i o n e d i n c l u d e s on l y s p o t r e p l a c e m e n t , n o t e n t i r e r e - p a v i n g o f t h e t r a i l s . Sp o t r e p l a c e m e n t w o u l d i n c l u d e t r a i l d i l a p i d a t i o n : h u m p s fr o m W i l l o w t r e e s , s u r f a c e r o u g h n e s s , e t c . Ye s . C i t y O r d i n a n c e r e q u i r e s a p r o p e r t y o w n e r t o s h o v e l wi t h i n 2 4 h o u r s o f a n e v e n t . T h e C o d e E n f o r c e m e n t O f f i c e r ma y r e s p o n d i f t h i s i s n o t d o n e . X-A-01 P UB L I C C OM M E N T S AD A T R A N S I T I O N P L A N Na m e / O r g a n i z a t i o n / A d d r e s s C o m m e n t s C i t y S t a f f R e s p o nses Da v e P e m b l e Pa r k s & R e c C o m m i s s i o n (A t t e n d e d M e e t i n g ) In q u i r e d a b o u t h o w m u c h a t y p i c a l r e p a i r c o s t s . $ 5 , 0 0 0 p e r p e d e s t r i a n r a m p , u p o r d o w n d e p e n d i n g o n ho w m u c h c o n c r e t e n e e d s t o b e t a k e n o u t . A l a r g e ex p e n s e c o n s i d e r i n g t h e n u m b e r o f p e d e s t r i a n r a m p s a n d wh e n a b s o r b i n g c o s t s w i t h i n e x i s t i n g p r o j e c t s . Kr i s t i e B i l l i a r 18 0 9 O a k S t (A t t e n d e d M e e t i n g ) Ge n e r a l I n q u i r y . S h e w o r k s f o r M N D O T i n s i m i l a r A D A ca p a c i t y a s t h i s . Di s c u s s e d H a s t i n g s p l a n a n d c o m p a r e d n o t e s w i t h M N D O T . Ja r e d S c h u m a c h e r (L i v e F e e d - F a c e b o o k ) Wh a t a b o u t w h a t I w i l l c a l l a r a t i n g # 7 , n o s i d e w a l k s a t a l l fo r c i n g e v e r y o n e t o w a l k t h e s t r e e t , t h i s i s m o s t o f Ha s t i n g s - X-A-01 City Council Memorandum To: Mayor Fasbender & City Councilmembers From: John Hinzman, Community Development Director Date: April 1, 2019 Item: Resolution: Minor Subdivision and Variance #2019-06 – Kranz – 1548 Featherstone Road Council Action Requested: Adopt the two attached resolutions approving the following actions requested by Johnson & Schofield Land Surveying on behalf of property owned by Shelly Kranz located at 1548 Featherstone Road: 1) Minor Subdivision – Split a 13,299 s.f. lot from a 2.52 acre lot. 2) Variance to Hastings City Code Chapter 155.50 – Residential Lot Regulations. Request to vary 45 feet from the 75 foot minimum lot width at front setback requirement for the larger 2.22 acre lot. The proposed lot would be 30 feet in width for the front 143 feet of lot depth. Beyond 143 feet the lot would meet minimum width requirements. Approval of the minor subdivision requires a simple majority of Council. Approval of the Variance requires the support of 6 of 7 Councilmembers. Background Information: The applicant seeks to subdivide a 13,299 s.f. lot (93’ x 143’) from the existing 2.52 acre lot for future construction of a new home by the current property owner. The new lot is located at the southwest corner of the existing lot with frontage on Featherstone Road. The larger 2.52 acre property contains a single family home constructed in 1976. The property is wooded with moderate slope and contains a 40 foot deep ravine traversing the north central area of the property. Access to the existing home is provided from a private joint driveway shared with the easterly adjacent property located within Nininger Township. The property was annexed to the City of Hastings in 2002. Financial Impact: Subdivision will create an additional lot for construction of a single family home. X-B-01 Advisory Commission Discussion: The Planning Commission voted 7-0 to recommend approval of both actions at the March 25, 2019 meeting. Commissioners discussed the rationale for a minimum lot width, location of utility stubs, and access to the property. No one spoke for or against the item during the public hearing. Council Commission Discussion: N\A Attachments:  Resolution – Variance to Minimum Lot Width  Resolution – Minor Subdivision  Planning Commission Memo – March 25, 2019 X-B-01 HASTINGS CITY COUNCIL RESOLUTION NO._________ A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HASTINGS GRANTING A VARIANCE TO THE MINIMUM LOT WIDTH REQUIREMENTS OF THE R-1 ZONING DISTRICT FOR PROPERTY LOCATED AT 1548 FEATHERSTONE ROAD Council member _______________________ introduced the following Resolution and moved its adoption: WHEREAS, Johnson & Schofield Inc. has petitioned for a variance to Hastings City Code Chapter 155.50 – Residential Lot Regulations to vary 45 feet from the 75 foot minimum lot width requirement of the R-1 Zoning District for property owned by Shelly Kranz, generally located at 1548 Featherstone Road, legally described as follows: That part of the Southwest Quarter of Section 20, Township 115, Range 17, Dakota County, Minnesota described as follows: Commencing at the southeast corner of said Southwest Quarter; thence west along the south line thereof a distance of 219 feet to the point of beginning; thence continuing west along said south line a distance of 123 feet; thence deflecting 90 degrees right a distance of 363 feet; thence deflecting 90 degrees left a distance of 190 feet; thence deflecting right a distance of 237 feet; thence deflecting 90 degrees right a distance of 279 feet; thence defecting right a distance of 237 feet; thence deflecting 35 degrees 18 minutes 40 seconds left a distance of 58.82 feet; thence deflecting 35 degrees 18 minutes 40 seconds right a distance of 315 feet to the point of beginning. WHEREAS, the subject variance is necessitated by a minor subdivision request to subdivide the subject property into two lots (Parcels 1 and 2) in accordance with Exhibit A. The creation of Parcel 1 would not meet the minimum lot width requirements of the zoning district; and WHEREAS, on March 25, 2019, the request was reviewed by the Planning Commission of the City of Hastings, as required by state law, city charter and city ordinance; and WHEREAS the Planning Commission recommended approval of the request to the City Council subject to the findings of fact contained herein; and X-B-01 WHEREAS The City Council has reviewed the request and concurs with the recommendation of the Planning Commission; and NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HASTINGS AS FOLLOWS: That the City Council hereby approves the variance as presented to the City Council based on the following findings of fact: 1. The shape of the land provides a practical difficulty. The minimum lot width cannot be achieved at the 20 foot setback line; however the property would be 113 feet wide where the existing house is set. 2. Additional public utility stubs were placed to facilitate future subdivision of the property. 3. Granting of the variance will not be detrimental to the public welfare or injurious to other land improvements in the vicinity. 4. The property will not impair light, air, congestion, fire danger, public safety, or property values within the vicinity. 5. The proposal puts the property to use in a reasonable manner. 6. The property owner is unable to acquire additional land to meet the minimum lot width requirements. BE IT FURTHER RESOLVED BY THE CITY COUNCIL OF THE CITY OF HASTINGS AS FOLLOWS: Approval of the variance is subject to the following conditions: 1. Conformance with the City Council Staff Memo and plans dated April 1, 2019. 2. Approval is subject to a one year Sunset Clause; recording of the subsequent minor subdivision request must occur within one year of this resolution or the approval is null and void. Council member __________________ moved a second to this resolution and upon being put to a vote adopted by _____ present. X-B-01 Adopted by the Hastings City Council on April 1, 2019, by the following vote: Ayes: Nays: Absent: ATTEST: __________________________ Mary Fasbender, Mayor ________________________________ Julie Flaten City Clerk I HEREBY CERTIFY that the above is a true and correct copy of resolution presented to and adopted by the City of Hastings, County of Dakota, Minnesota, on the 1st day of April 2019, as disclosed by the records of the City of Hastings on file and of record in the office. ________________________________ Julie Flaten City Clerk (SEAL) This instrument drafted by: City of Hastings (JH) 101 4th St. E. Hastings, MN 55033 X-B-01 Exhibit A – Minor Subdivision Description 1548 Featherstone Road Parcel 1 – 2.22 acres: That part of the Southwest Quarter of Section 20, Township 115, Range 17, Dakota County, Minnesota described as follows: Commencing at the southeast corner of said Southwest Quarter; thence west along the south line thereof a distance of 219 feet to the point of beginning; thence continuing west along said south line a distance of 123 feet; thence deflecting 90 degrees right a distance of 363 feet; thence deflecting 90 degrees left a distance of 190 feet; thence deflecting right a distance of 237 feet; thence deflecting 90 degrees right a distance of 279 feet; thence defecting 90 degrees right a distance of 237 feet; thence deflecting 35 degrees 18 minutes 40 seconds left a distance of 58.82 feet; thence deflecting 35 degrees 18 minutes 40 seconds right a distance of 315 feet to the point of beginning. Except that portion lying southerly and westerly of the following described line: That part of the Southwest Quarter of Section 20, Township 115, Range 17, Dakota County, Minnesota described as follows: Commencing at the southeast corner of said Southwest Quarter; thence west along the south line thereof a distance of 249 feet to the point of beginning of the line to be described; thence North 00 degrees 03 minutes 44 seconds West a distance of 143 feet; thence South 89 degrees 56 seconds 16 minutes West a distance of 93 feet and thence terminating. Parcel 2 – 0.31 acres: That part of the Southwest Quarter of Section 20, Township 115, Range 17, Dakota County, Minnesota described as follows: Commencing at the southeast corner of said Southwest Quarter; thence west along the south line thereof a distance of 219 feet to the point of beginning; thence continuing west along said south line a distance of 123 feet; thence deflecting 90 degrees right a distance of 363 feet; thence deflecting 90 degrees left a distance of 190 feet; thence deflecting right a distance of 237 feet; thence deflecting 90 degrees right a distance of 279 feet; thence defecting 90 degrees right a distance of 237 feet; thence deflecting 35 degrees 18 minutes 40 seconds left a distance of 58.82 feet; thence deflecting 35 degrees 18 minutes 40 seconds right a distance of 315 feet to the point of beginning. Except that portion lying northerly and easterly of the following described line: That part of the Southwest Quarter of Section 20, Township 115, Range 17, Dakota County, Minnesota described as follows: Commencing at the southeast corner of said Southwest Quarter; thence west along the south line thereof a distance of 249 feet to the point of beginning of the line to be described; thence North 00 degrees 03 minutes 44 seconds West a distance of 143 feet; thence South 89 degrees 56 seconds 16 minutes West a distance of 93 feet and thence terminating. X-B-01 HASTINGS CITY COUNCIL RESOLUTION NO._________ A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HASTINGS GRANTING APPROVAL OF A MINOR SUBDIVISION FOR PROPERTY LOCATED AT 1548 FEATHERSTONE ROAD Council member _______________________ introduced the following Resolution and moved its adoption: WHEREAS, Johnson & Schofield Inc. has petitioned for a Minor Subdivision to subdivide a 2.52 acre property owned by Shelly Kranz, generally located at 1548 Featherstone Road, legally described on Exhibit A; and WHEREAS, on March 25, 2019, the request was reviewed by the Planning Commission of the City of Hastings, as required by state law, city charter and city ordinance; and WHEREAS the Planning Commission recommended approval of the request to the City Council subject to the conditions contained herein; and WHEREAS The City Council has reviewed the request and concurs with the recommendation of the Planning Commission; and NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HASTINGS AS FOLLOWS: That the City Council hereby approves the minor subdivision as presented to the City Council subject to the following conditions: 1) Approval of a Variance to the minimum lot width requirements of the R-1 Zoning District for Parcel 1 of Exhibit A. 2) Conformance with the plans submitted with the City Council Staff Report dated April 1, 2019. 3) All disturbed areas on the property shall be stabilized with rooting vegetative cover to eliminate erosion control problems. 4) Recording of a Permanent Street and Utility Easement to better memorialize right-of-way rights along Featherstone Road. 5) Securing of access rights for construction of private utilties across abutting properties. 6) Payment of $2,200 to satisfy public park land dedication requirements. X-B-01 7) Payment of $485 to satisfy sewer interceptor fees. 8) Adhereance to the Hastings Tree Preservation Policy for removal of any significant trees. 9) Approval is subject to a one year Sunset Clause; the minor subdivision must be recorded with Dakota County within one year of City Council approval, or the approval is null and void. Council member __________________ moved a second to this resolution and upon being put to a vote adopted by _____ present. Adopted by the Hastings City Council on April 1, 2019, by the following vote: Ayes: Nays: Absent: ATTEST: __________________________ Mary Fasbender, Mayor ________________________________ Julie Flaten City Clerk I HEREBY CERTIFY that the above is a true and correct copy of resolution presented to and adopted by the City of Hastings, County of Dakota, Minnesota, on the 1st day of April 2019, as disclosed by the records of the City of Hastings on file and of record in the office. ________________________________ Julie Flaten City Clerk (SEAL) This instrument drafted by: City of Hastings (JH) 101 4th St. E. Hastings, MN 55033 X-B-01 Exhibit A – Minor Subdivision Description 1548 Featherstone Road Parcel 1 – 2.22 acres: That part of the Southwest Quarter of Section 20, Township 115, Range 17, Dakota County, Minnesota described as follows: Commencing at the southeast corner of said Southwest Quarter; thence west along the south line thereof a distance of 219 feet to the point of beginning; thence continuing west along said south line a distance of 123 feet; thence deflecting 90 degrees right a distance of 363 feet; thence deflecting 90 degrees left a distance of 190 feet; thence deflecting right a distance of 237 feet; thence deflecting 90 degrees right a distance of 279 feet; thence defecting 90 degrees right a distance of 237 feet; thence deflecting 35 degrees 18 minutes 40 seconds left a distance of 58.82 feet; thence deflecting 35 degrees 18 minutes 40 seconds right a distance of 315 feet to the point of beginning. Except that portion lying southerly and westerly of the following described line: That part of the Southwest Quarter of Section 20, Township 115, Range 17, Dakota County, Minnesota described as follows: Commencing at the southeast corner of said Southwest Quarter; thence west along the south line thereof a distance of 249 feet to the point of beginning of the line to be described; thence North 00 degrees 03 minutes 44 seconds West a distance of 143 feet; thence South 89 degrees 56 seconds 16 minutes West a distance of 93 feet and thence terminating. Parcel 2 – 0.31 acres: That part of the Southwest Quarter of Section 20, Township 115, Range 17, Dakota County, Minnesota described as follows: Commencing at the southeast corner of said Southwest Quarter; thence west along the south line thereof a distance of 219 feet to the point of beginning; thence continuing west along said south line a distance of 123 feet; thence deflecting 90 degrees right a distance of 363 feet; thence deflecting 90 degrees left a distance of 190 feet; thence deflecting right a distance of 237 feet; thence deflecting 90 degrees right a distance of 279 feet; thence defecting 90 degrees right a distance of 237 feet; thence deflecting 35 degrees 18 minutes 40 seconds left a distance of 58.82 feet; thence deflecting 35 degrees 18 minutes 40 seconds right a distance of 315 feet to the point of beginning. Except that portion lying northerly and easterly of the following described line: That part of the Southwest Quarter of Section 20, Township 115, Range 17, Dakota County, Minnesota described as follows: Commencing at the southeast corner of said Southwest Quarter; thence west along the south line thereof a distance of 249 feet to the point of beginning of the line to be described; thence North 00 degrees 03 minutes 44 seconds West a distance of 143 feet; thence South 89 degrees 56 seconds 16 minutes West a distance of 93 feet and thence terminating. X-B-01 To: Planning Commission From: John Hinzman, Community Development Director Date: March 25, 2019 Item: Johnson & Schofield – Minor Subdivision and Variance #2019‐06 – 1548 Featherstone Road – Shelly Kranz PLANNING COMMISSION ACTION REQUESTED: Hold a public hearing and review the following actions requeste d by Johnson & Schofield Land Surveying on behalf of property owned by Shelly Kranz located at 1548 Featherstone Road: 1) Minor Subdivision – Split a 13,299 s.f. lot from a 2.52 acre lot. 2) Variance to Hastings City Code Chapter 155.50 – Residential Lot Regulations. Request to vary 45 feet from the 75 foot minimum lot width at front setback requirement. Proposed lot would be 30 feet in width for the front 143 feet of lot depth. Beyond 143 feet the lot would meet minimum width requirements. BACKGROUND Existing Condition The 2.52 acre property contains a single family home constructed in 1976. The property is wooded with moderate slope and contains a 40 foot deep ravine traversing the north central area of the property. Access to the existing home is provided from a private joint driveway shared with the easterly adjacent property located within Nininger Township. The property was annexed to the City of Hastings in 2002. Proposed Condition Subdivide a 13,299 s.f. lot (93’ x 143’) from the existing 2.52 acre lot for future construction of a new home by the current property owner. The new lot is located at the southwest corner of the existing lot with frontage on Featherstone Road. Comprehensive Plan Classification The site is designated as “Low Density Residential” in both the 2030 and 2040 Hastings Comprehensive Plan. Site development is consistent with the Plan. Planning Commission Memorandum X-B-01 Zoning Classification The site is zoned R‐1 Low Density Residential. Single family homes are a permitted use within the R‐1 District. Adjacent Zoning and Land Use The following land uses abut the site Existing Use Zoning Comprehensive Plan North Agricultural & Forest Land Nininger Township Upland Conservation East Single Family Homes Nininger Township R‐1 – Low Density Residential Upland Conserv Low Density South Featherstone Road Single Family Homes R‐3 Medium High Density Residential Medium Density West Agriculture & Forest Oakwood Cemetery Nininger Township Upland Conserv Institutional MINOR SUBDIVISION REVIEW Applicable Regulations City Code Chapter 154 – Subdivision Regulations outlines rules and procedures for division of property. Smaller subdivisions resulting in the creation of no more than three lots and not requiring new roads are considered “Minor Subdivisions” and can be completed without the need for Preliminary and Final Plat. Minor Subdivision regulations are outlined in Chapter 154.10. X-B-01 Proposed Subdivision The applicant proposes to subdivide the 2.52 acre parcel as follows: Parcel Size Use Notes Parcel 1 2.2 acres Present Home Site Access provided via a shared private driveway Parcel 2 0.31 acres (13,299 s.f.) Future Home Site Access could be provided via Featherstone road or via the existing shared private driveway Zoning Regulations Parcel 2 would not meet the minimum 75 foot width requirement or the R‐1 District and would require approval of the variance submitted in conjunction with the subdivision application. The two parcels would meet all other minimum size and setback requirements of the Zoning Ordinance. Permanent Street and Utility Easement The current property is unplatted and extends to the centerline of Featherstone Road. Since the City has maintained the right‐of‐way area for at least six years we have acquired right‐of‐way interest through Minnesota State Statutes. To make ownership of the right‐of‐ way more definitive, the City will require recording of a Permanent Street and Utility Easement as a condition of subdivision approval. The Easement would be recorded against the property to more clearly delimit the extents of the right‐of‐way. Public Utility Access Water and sanitary sewer services were stubbed near the shared driveway abutting the property to the east. Since the service stubs are not located on the newly created property the owner would need secure rights from the abutting property owners to construct and maintain service lines. Public Land Dedication City Code Chapter 154.07 outlines public land (park) dedication requirements for subdivision of property. Cash in lieu of land dedication will be required in the amount of $2,200 prior to recording of the subdivision with Dakota County. Sewer Interceptor Fee The developer shall pay $485 in sewer interceptor fees for the unit added through the minor subdivision. The payment is due prior to recording of the minor subdivision. Landscape and Streetscaping Existing vegetation located within the building addition area would be removed with new vegetation being installed along a new outdoor patio area. X-B-01 Landscaping Requirements to plant a boulevard and front yard tree for the new home have been waived due to the presence of existing trees on the property. Tree Preservation Policy Construction of the new home may require removal of trees. Any tree removal shall adhere to the City’s Tree Preservation Policy for replanting of significant trees removed. Public Notification Notice of the request was published in the Hastings Star Gazette and paper copies were sent to all property owners within 350 feet of the property. No comments have been received to date. RECOMMENDATION Approval of the Minor Subdivision is recommended subject to the following conditions: 1) Approval of a Variance to the minimum lot width requirements of the R‐1 Zoning District for the larger 2.2 acre lot. 2) Conformance with the plans submitted with the Planning Commission Staff Report dated March 25, 2019. 3) All disturbed areas on the property shall be stabilized with rooting vegetative cover to eliminate erosion control problems. 4) Recording of a Permanent Street and Utility Easement to better memorialize right‐ of‐way rights along Featherstone Road. 5) Securing of access rights for construction of private utilties across abutting properties. 6) Payment of $2,200 to satisfy public park land dedication requirements. 7) Payment of $485 to satisfy sewer interceptor fees. 8) Adhereance to the Hastings Tree Preservation Policy for removal of any significant trees. 9) Approval is subject to a one year Sunset Clause; the minor subdivision must be recorded with Dakota County within one year of City Council approval, or the approval is null and void. VARIANCE REVIEW Variance Definition Variances are deviations from strict compliance of City Code provisions. The Board of Adjustment and Appeals may recommend issuance of a Variance upon determination of findings of fact and conclusions supporting the variance as established in Chapter 30.02, Subd. F of the City Code. X-B-01 Board of Zoning Adjustment and Appeals Hastings City Code Chapter 30.02 establishes the Board of Zoning Adjustment and Appeals and appoints the Planning Commission to facilitate the Board’s roles and duties. Applications for Variances require Board of Zoning Adjustment and Appeals review. Requested Variance – Minimum Lot Width in the R‐1 Zoning District Hastings City Code 155.50 – Residential Lot Regulations establishes minimum area and setback requirements for various residential zoning districts. The subject property is zoned R‐1 and subject to the 75 foot minimum lot width requirement. The lot width requirement is established at the front setback line (20 feet). The larger 2.22 acre parcel (Parcel 2) would have a minimum lot width of 30 feet, requiring a variance of 45 feet from the 75 foot minimum requirement. Variance Review The Planning Commission may consider variances to the Zoning Code that are not contrary to the public interest where owing to special conditions, and where a literal enforcement of the provision of the City Code would result in practical difficulties. Variances may be granted providing the following has been satisfied: (1) Because of the particular physical surroundings, shape or topographic conditions of the land involved, a practical difficulty to the owner would result, as distinguished from a mere inconvenience, if the strict letter of the regulations were to be carried out; The shape of the land provides a practical difficulty. The minimum lot width cannot be achieved at the 20 foot setback line; however the property would be 113 feet wide where the existing house is set. (2) The conditions upon which the petition for a variance is based are unique to the tract of land for which the variance is sought and one not applicable, generally, to other property with the same zoning classification; Additional public utility stubs were placed to facilitate future subdivision of the property. (3) The purpose of the variance is not based exclusively upon a desire to increase the value or income potential of the parcel of land; The current owner of the parcel seeks to construct a new home for their use on the newly created parcel. (4) The granting of the variance will not be detrimental to the public welfare or injurious to other land or improvements in the vicinity in which the tract of land is located; Granting of the variance will not be detrimental to the public welfare or injurious to other land improvements in the vicinity. (5) The proposed variance will not impair an adequate supply of light and air to property, or substantially increase the congestion of the public streets, or increase the danger of fire, X-B-01 or endanger the public safety or substantially diminish or impair property values within the vicinity; (Prior Code, §11.08) The property will not impair light, air, congestion, fire danger, public safety, or property values within the vicinity. (6) The variance is in harmony with the purposes and intent of ordinance; The minimum lot width will be achieved at the location of the existing home. (7) The variance is consistent with the comprehensive plan; The property is guided for low density residential development. The proposed use is consistent with the Comprehensive Plan. (8) The proposal puts the property to use in a reasonable manner; The proposal puts the property to use in a reasonable manner. (9) There are practical difficulties in complying with the official control. The property owner is unable to acquire additional land to meet the minimum lot width requirements. RECOMMENDATION Approval of the Variance is recommended subject to the above findings of fact in the Variance Review. ATTACHMENTS  Location Map  Site Pictures  Site Plan  Application X-B-01 LOCATION MAP X-B-01 SITE PICTURES Existing Home – Looking north from proposed home Proposed Home Site – Looking south from existing Home Proposed Home Site – Looking west from shared driveway Existing shared driveway X-B-01 X-B-01 X - B - 0 1 X-C-01 X-C-01 CityCouncilMemorandum To: MayorFasbender & CityCouncilmembers From: CouncilmemberFolch Date: April1, 2019 Item: SolarSubscriptionOpportunities CouncilActionRequested: Motionto refer reviewof2019solarsubscription opportunitiestotheHastings Planning Commission forarecommendation tobebrought forward. BackgroundInformation: Overthepastthreeyears, anever-growingnumber ofMinnesota citiesandschooldistricts havebeensigningupforsolargardensubscriptionstosavesignificant amountsonCity electricaloperation expenses. Thesecommunity solar gardensubscriptions are25-year contractswiththird-partyvendorswithnoupfrontcoststosubscribers. Inspring2017, I broughtforward totheCounciltheissuefortheCityof Hastingstoreceiveproposalsfor solarsubscriptions. InJune2017, Staffsolicitated solarsubscriptions. Atthetime, the CityreceivedtwoproposalsfromReneSolaandInnovatePowerSystems (IPS). Thebetter ofthetwoproposals received atthetime wasReneSolawhichinitiallygaveasolution that wouldsave anestimated $4millionofelectricalcostsover25years. FortheCityCouncil MeetingonAugust21, 2017, theCityAdministratorplaced the proposalontheCouncilConsentAgendaforapprovalwithoutbeingreview byany City commission orCouncilCommitteeinadvance. Ipulledtheitemfordiscussionbeingtold thataReneSolarepresentative would bepresent toprovidetheCouncilasawhole backgroundinformation; however, theCityAdministrator informedtherepresentativenot toattend. AtthatCouncil meeting, theproposalwasreferredtotheUtilitiesCommitteeof theCouncilforconsideration. Intheweeksthatfollowed, the CityAdministrator madearrangements withtheUtilities Committee Chair, Councilmember LoriBrauks, tohaveaphoneconferencecallwhere twoofthethreeCommittee members calledin, Councilmembers BrauksandLund, CouncilmemberBalsenek did notparticipate. Withoutholdingaseconddiscussion, ora meetingof theUtilitiesCommitteethatmeetsthedefinitionof theOpen Meeting Law, ChairLoriBraucksandCouncilmemberLunddidnotrecommend approvalofthe proposalto theCouncil. Twoprimaryreasons citedforrejectionwasthatitseemedtoo riskyastheyconsidered the contracttermination clausepenaltiesastoohigh andthe lengthofthecontracttermsfor25yearswastoolong. AttheCouncil MeetingonOctober 2, 2017, theCouncilmoved torejecttheproposal. X-C-02 Inthe pasttwoyears, ReneSolarhascontinued tohavecitiesand schooldistrictssignon Hasting Schoolforsolarsubscriptions. Most recently, inthepastseveralmonths, the DistricthasenteredintoanagreementwithReneSolarfora25-year contract term thatwillsavethe schooldistrictanestimated $100,000peryearBelowarethenames ofotherMinnesotacitiesalonethathavelockedintosimilaragreementswiththis company. Burnsville Stillwater Mendota Heights StCloud Rosemount Gibbon Lakeville NewAuburn Minneapolis Franklin Mantorville ChisagoCity Renville Jordan InDecember 2018, IrequestedupdatedinformationfromReneSolar andIPSastherate structuresforsolarsubscriptionshaschanged. Xcel Energy hasgrandfatheredinsolar gardensthathadbeenpreviously approvedtoallowthemost significantratesavings. rates. ReneSolar provided tworatestructureopportunitiesforHastingsifitsubscribedfor itsmaximumamountofelectricity whichis5,760,000kWh. Eachproposalhadan estimatedtotalsavingsof $6millionover25years. InJanuary, Irequestedthatthenew chairoftheUtilitiesCommittee oftheCouncil, Councilmember Balsenek, holdameeting todiscussnew proposalsbutthatmeetinghasnot beencalled. Thispastweek, Icontacted cities ofEaganandReneSolartoinquireiftheproposalwasstillvalidandwastoldthe RosemountarevotingearlyinApril totakeadvantagetheremainingsubscriptionsatthe bestrate. IadditionallyreceivedarevisedproposalfromIPS andaskedforthenamesofthe20 theUniversityofcitiesandschooldistrictswhichtheyhavesubscriptionswhichinclude: MN, theMetCouncil, theSt. Cloud School District, RedWingSchoolDistrict, City ofMapleGrove, BlueEarthCounty, and CityofMinnetonka. IamaskingfortheHastingsPlanningCommission toreviewupdated proposals, rate structuresandcontract termstodetermine whatfinancialsavingsopportunities theCity cantakeadvantage. Thiswillallowforanindependent reviewofinformationfrom the Council. FinancialImpact: Possibly $1to $4 millionofsavingsover25years Advisory CommissionDiscussion: N/A CouncilCommittee Discussion: N/A Attachments: IPSnewGuaranteedSolarSavingsoverview. Proposalsareconfidentialandcannot be included inCouncilpacketmaterials X-C-02 IPS Solar | 2670 Patton Road, Roseville, MN | 651-789-5305 | www.ips-solar.com Guaranteed Savings Our Community Solar Garden subscription rates offer 25-year savings of $15K- $1M. These rates, along with the Xcel Energy bill credits, are defined up-front, allowing us to guarantee your savings for all 25 years and make this a no-risk opportunity. Because the construction and operation of the off-site gardens is financed by our partners, no out-of-pocket money is needed to join a garden. Zero Risk Instead of fluctuating with the retail rate of electricity, Value of Solar (VOS) bill credits are locked in at a consistant rate for 25 years. As energy costs continue to rise subscriber savings will be uneffected. Using VOS allows us to offer the security of guaranteed savings over 25 years without any of the acompanying risk. How Much is Solar Worth? Minnesota’s Value of Solar Tariff redefines the way solar production will be evaluated. VOS looks at the economic benefits as well as social and environmental benefits that solar provides in order to get a complete picture of its value. For the first time solar energy producers will be compensated for the full value of the energy that they produce! GUARANTEED SOLAR SAVINGS Subscription Size 1st-Year Savings*25-Year Savings* 500,000 kWh / yr $2,500 $77,000 2,000,000 kWh / yr $10,000 $310,000 5,000,000 kWh / yr $25,000 $776,000 *Estimated X-C-02