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HomeMy WebLinkAbout20190122 - CC Follow-Up Agenda CITY OF HASTINGS CITY COUNCIL FOLLOW UP AGENDA Monday, January 7, 2019 7:00 p.m. I. CALL TO ORDER II. ROLL CALL Mayor Fasbender, Councilmembers Balsanek, Braucks, Folch, Leifeld, Lund, and Vaughan Staff Present: Interim City Administrator Julie Flaten City Attorney Dan Fluegel III. DETERMINATION OF QUORUM Presentation – Tennis Sanitation – Willie will provide a check in the amount of $489.60 to Hope Youth Group and also provided the City a revenue share check in the amount of $202.19. IV. APPROVAL OF MINUTES Approve Minutes of the Regular City Council meeting on January 7, 2019. Minutes were approved as presented. V. COUNCIL ITEMS TO BE CONSIDERED Councilmember Folch asked to add an item to discuss the federal government shutdown. Mayor Fasbender asked this be added as #3 under Administration. VI. CONSENT AGENDA The items on the Consent Agenda are items of routine nature or no perceived controversy to be acted upon by the City Council in a single motion. There will be no discussion on these items unless a Councilmember or citizen so requests, in which event the items will be removed from the Consent Agenda to the appropriate Department for discussion. Leifeld, Balsanek to approve as amended. 7-0 1. Pay Bills as Audited 2. 2019 City Council Committee Appointments 3. Appoint Jen Fox as HEDRA Commissioner 4. Resolution No. 01-09-19: Approve Massage Therapy License Renewal for Bernadette Bauer 5. Acceptance of Sponsorship from Power Within Chiropractic for Rotary Pavilion Programming 6. Resolution No. 01-10-19: Accept Feasibility & Assessments Reports, Order Public Hearing for Project Scope and for Assessments – 2019 Neighborhood Infrastructure Improvements 7. Approve Wireless Carrier Lease Agreement – Verizon 8. Memo: Accept scholarship from Flint Hills Refinery to Fire & EMS Department for Training 9. Resolution No. 01-11-19: Approve One-Day Gambling Permit and On-Sale Liquor License for Hastings Family Services on March 25, 2019 10. Acceptance of Sponsorship from Ardent Mills for Rotary Pavilion Programming 11. Authorize Signature: License to Encroach – Merriman (743 Bohlken Dr) 12. Authorize Signature: Letter of Participation and Support – Dakota County CDAEPA Grant Application 13. Memo: Declare Surplus Property and Authorize Public Sale VII. AWARDING OF CONTRACTS AND PUBLIC HEARING These are formal proceedings that give the public the opportunity to express their concern, ask questions, provide additional information, or support on a particular matter. Once the public hearing is closed, no further testimony is typically allowed and the Council will deliberate amongst itself and with staff and/or applicant on potential action by the Council. 1. Public Hearing – Ordinance Amendments to Chapter 31.03: Council Procedure Mayor Fasbender introduced the item requesting Council to hold a public and complete a second reading of a proposed ordinance amendment modifying the standard City Council meeting procedure to include the Pledge of Allegiance and to move the public comment and suggestion section up to earlier in the meeting. Hastings City Code 31.03 provides the structure and order for the City Council meeting procedure. Public Hearing Opened at 7:08 p.m. Hearing no comments Public Hearing Closed at 7:09 p.m. Council discussion on purpose of allowing comments from audience earlier in meeting and potential ramifications, suggestions on how to manage comments and if an item is on the agenda comments wait until the item is presented. Question was asked if commissions would follow same meeting protocol. Attorney Fluegel stated that would be a policy decision as the ordinance is more prescriptive on council meeting order. VIII. REPORTS FROM CITY STAFF These items are intended primarily for Council discussion and action. It is up to the discretion of the Mayor as to what, if any, public comment will be heard on these agenda items. A. Public Works B. Community Development C. Administration 1. 2nd Reading/Ordinance Amendment – Ordinance Amendments to Chapter 31.03 Council Procedure Folch, Lund to approve as presented 7-0 2. Approve Request for Proposals for Executive Search Firm to fill City Administrator Vacancy Flaten introduced the item requesting Council to approve the Request for Proposals for an Executive Search Firm to assist with filling the City Administrator vacancy. A job description has been created for the position and reviewed by the Administrative Committee of the Council. This job description will be finalized with the assistance of the selected search firm. Upon approval of the Requests for Proposals the City will begin to solicit proposals to firms who have a known history and expertise in this area as well as publish the request with the League of MN Cities and on the cities website. Council discussion on changing the order of items listed in section III. Performance Specifications and adding additional language to #6. Discussion on purpose of request and providing clear direction to those firms responding to the proposal request. Councilmember Lund makes a motion to move #6 under III. Performance Specifications after #2 and adding language at the end to state to evaluate job qualifications and job duties. Seconded by Councilmember Folch. 5-2, Balsanek and Vaughan voting Nay 3. Federal Government Shutdown Councilmember Folch provided a recap of the effects of the Federal Government on Minnesota workers and also the impact on Hastings. Contact has been made with Hastings Family Service and the ministerial group. To date no direct impacts have been felt, but on January 31 a meeting will be held at Our Saviours Lutheran Church to discuss potential impacts if the shutdown continues. The Chamber of Commerce and Dakota County will also be represented. IX. COMMENTS FROM AUDIENCE During this period of time, citizens may speak informally to the Council on subjects not on the agenda X. UNFINISHED BUSINESS XI. NEW BUSINESS XII. REPORTS FROM CITY COMMITTEES, OFFICERS, COUNCILMEMBERS  Operations Committee meeting on Wednesday, January 23rd at 7:45 a.m. at the Public Works Facility to discuss to proposed 2019 Neighborhood Infrastructure Improvements and the City’s Draft ADA Transition Plan for Public Sidewalks and Trails.  Planning Commission meeting on Monday, January 28th at 7:00 p.m. at City Hall.  Chamber of Commerce Annual Awards Dinner on Thursday, January 24th at Hidden Greens.  The Administrative Committee of the Council will meet on February 21st to discuss the Request for Proposals for Executive Search Firms and again on February 28th to interview firms to assist with filling the vacant City Administrator position.  Councilmember Folch attended a Hastings Environmental Protectors meeting in which a 2017 study from Met Council showed that Lake Rebecca’s quality has been downgraded. Potential solutions will be discussed with the Parks & Recreations Director.  Fundraiser for the family of Melissa Black will be done by the Hastings High School Basketball Boosters. XIII. ADJOURNMENT 7:38 p.m. Next Regular City Council Meeting: Monday, February 4, 2019 at 7:00 p.m.