HomeMy WebLinkAbout20181203 - CC Packet
CITY OF HASTINGS
CITY COUNCIL AGENDA
Monday, December 3, 2018 7:00 p.m.
I. CALL TO ORDER
II. ROLL CALL
III. DETERMINATION OF QUORUM
Presentation – Hastings Environmental Protectors
IV. APPROVAL OF MINUTES
Approve Minutes of the Regular City Council Meeting on November 19, 2018 and Workshops on
October 22, 2018 and November 19, 2018.
V. COUNCIL ITEMS TO BE CONSIDERED
VI. CONSENT AGENDA
The items on the Consent Agenda are items of routine nature or no perceived controversy to be acted upon
by the City Council in a single motion. There will be no discussion on these items unless a Councilmember
or citizen so requests, in which event the items will be removed from the Consent Agenda to the appropriate
Department for discussion.
1. Pay Bills as Audited
2. Resolution: Approve One-Day Gambling Permit for the Knights of Columbus on May 4,
2019
3. 1st Reading/Order for Public Hearing – Ordinance Amendment – Adjusting Utility Fees
4. Approve Change Order #3 – Riverfront Renaissance Phase 3.1
5. Memo: Declare Surplus Property and Authorize for Public Sale
6. Resolution: Accept Donation from Pat Moen Lawn Care to the Fire Department
VII. AWARDING OF CONTRACTS AND PUBLIC HEARING
These are formal proceedings that give the public the opportunity to express their concern, ask questions,
provide additional information, or support on a particular matter. Once the public hearing is closed, no
further testimony is typically allowed and the Council will deliberate amongst itself and with staff and/or
applicant on potential action by the Council.
1. Public Hearing – Truth in Taxation for 2019 Budget
VIII. REPORTS FROM CITY STAFF
These items are intended primarily for Council discussion and action. It is up to the discretion of the Mayor
as to what, if any, public comment will be heard on these agenda items.
A. Public Works
1. Resolution – Support MnDOT Highway 316 Recommendation Design Scope &
Improvements
2. Resolution – Modifying Parking Restrictions on a portion of West 1st Street
B. Community Development
1. Resolution: Sign Variance – M&H Gas Station – Indigo Signworks (1402 Vermillion
St)
C. Administration
1. Memo: HRA Pension Increase
2. Accept Resignation of City Administrator and Consider Process for Recruitment and
Hiring to fill Vacancy
IX. COMMENTS FROM AUDIENCE
During this period of time, citizens may speak informally to the Council on subjects not on the agenda
X. UNFINISHED BUSINESS
XI. NEW BUSINESS
XII. REPORTS FROM CITY COMMITTEES, OFFICERS, COUNCILMEMBERS
XIII. ADJOURNMENT
Next Regular City Council Meeting: Monday, December 17, 2018 7:00 p.m.
Hastings, Minnesota
City Council Workshop
October 22, 2018
The City Council of the City of Hastings, Minnesota met in a workshop on Monday, October 22, 2018
at 6pm in the Community Room at the Hastings City Hall, 101 East 4th Street, Hastings, Minnesota to
discuss the recommended project scope and design layout for the upcoming MnDOT Highway 316
project, scheduled for 2021 construction.
Members Present: Mayor Hicks, Councilmembers Balsanek, Braucks, Folch, Lund, and Vaughan
Members Absent: Councilmember Leifeld
City Staff Present: City Administrator Melanie Mesko Lee
Public Works Director Nick Egger
Community Development Director John Hinzman
City Engineer Ryan Stempski
Police Commander Bryan Schowalter
MnDOT Staff: MnDOT Metro South Area Acting Manager Amber Blanchard
& Consultants MnDOT Metro South Area Engineer Molly Kline
Brandi Popenhagen – HDR, Inc.
Audience/Guests: State Representative Tony Jurgens
State Senator Karla Bigham
Hastings Area Chamber of Commerce President Kristy Barse
Todd Akins – Owner – Innovative Services
Mayor Hicks called the workshop to order at 6pm.
Egger provided a brief summary of actions to date, and introduced MnDOT and HDR staff to make a
presentation.
Brandi Popenhagen of HDR provide a presentation of the recommended design layout concept for
Highway 316, including details on how the design and proposed roundabouts will function given short-
term and long-term traffic demands. Also included in the presentation was project schedule and
indication of need for City decision on whether or not to support the recommendation prior to January
2019 such that all remaining project planning steps can be completed in time for project letting in early
2021, and to allow time for legislative work to be pursued related to filling project funding gap.
Several questions and comments from Councilmembers regarding proposed design characteristics,
particularly regarding functionality at Spiral Boulevard intersection. Concerns noted with truck
maneuverability over mini roundabouts, snow and ice control, security of fragile freight loads, access to
residential properties on the middle part of the Highway 316 corridor, and interplay between intersection
of Highway 316 with Highway 61.
City of Hastings November 29, 2018
City Council Workshop Minutes Page 2 of 2
Staff and MnDOT committed to providing follow-up to questions raised, and to provide additional direct
engagement with concerned businesses before a follow-up workshop would be conducted in early
December.
ADJOURNMENT
Mayor Hicks adjourned the meeting at 7:35pm.
____________________________ ______________________________
Paul Hicks, Mayor Melanie Mesko Lee, City Administrator
Paul J. Hicks, Mayor Julie Flaten, City Clerk
Sign up to receive automatic notification of Council agendas
At ccagenda-subscribe@hastingsmn.gov or by calling 651-480-2350
City Council packets can be viewed in searchable format on the City’s website at
http://www.hastingsmn.gov/city-government/city-council/city-council-agendas-and-minutes
Hastings, Minnesota
City Council Minutes
November 19, 2018
The City Council of the City of Hastings, Minnesota met in a regular meeting on Monday, November
19th, 2018 at 7:00 p.m. in the Council Chambers at the Hastings City Hall, 101 East 4th Street, Hastings,
Minnesota.
Members Present: Mayor Hicks, Councilmembers Balsanek, Braucks, Folch, Leifeld, Lund and
Vaughan.
Members Absent: None
Staff Present: City Administrator Melanie Mesko Lee
Administrative Services Director Julie Flaten
City Attorney Dan Fluegel
Assistant City Engineer John Craven
City Engineer Ryan Stempski
Approval of Minutes
Mayor Hicks asked if there were any additions or corrections to the minutes of the Regular City
Council Meeting on November 5, 2018.
Minutes were approved as presented.
Council Items to be Considered
Councilmember Leifeld asked that the Council discuss the process for hiring a replacement for
the City Administrator position. Mayor Hicks stated this will be places as #1 under Administration.
Consent Agenda
Councilmember Vaughan motioned to approve as presented, seconded by Councilmember Folch.
Ayes, 7; Nays, 0.
1. Pay Bills as Audited
2. Resolution No. 11-08-18: Final Payment for 2018 Mill & Overlay Program – Park
Construction ($18,581.06)
3. Resolution No. 11-09-18: Final Payment for Vermillion River Dredging Project – JM
Hauling ($27,950.00)
4. Approve Pay Estimate No. 6 – Neighborhood Infrastructure Improvements – BCM
Construction ($260,273.02)
5. Approve Assessment Abatement for 2018 Neighborhood Infrastructure Improvements Project
6. Authorize Signature: 2019 Dakota County South Metro SWAT JPA
7. Memo: Declare Surplus Property and Authorize Public Sale
8. Resolution No. 11-10-18: Approve Massage Therapy License for Elianne McMahon-Miller
9. Resolution No. 11-11-18: Consent to and Approving Issuance of Revenue Obligations –
YMCA
10. Approve 2018 3rd Quarter Financial Report
Public Hearing – Annual Stormwater Pollution Prevention Plan Report
Caven introduced the item requesting Council to hold a Public Hearing for Hastings Annual
Sign up to receive automatic notification of Council agendas
At ccagenda-subscribe@hastingsmn.gov or by calling 651-480-2350
City Council packets can be viewed in searchable format on the City’s website at
http://www.hastingsmn.gov/city-government/city-council/city-council-agendas-and-minutes
Storm Water Pollution Prevention Plan. The Federal Clean Water Act requires small cities to submit a
permit to discharge storm water into receiving water bodies. The storm water permit typically covers a
five year period and is intended to reduce pollutants from not only our storm sewer discharge points, but
also from overland runoff that drains directly into rivers, lakes, and ponds. As part of the permit the City
was required to address six separate areas referred to as minimum control measures.
Public Hearing opened at 7:07 p.m.
Hearing no comments
Public Hearing closed at 7:08 p.m.
Council discussion on sweeping of Vermillion Street and City alleys
No Council action required on this item, public hearing and report only.
City Council Vacancy Process
Councilmember Leifeld inquired about the process in place to fill a City Administrator position
should a vacancy occur.
Mayor Hicks noted as of tonight’s meeting there has been no resignation. If a vacancy were to
occur Mayor Hicks suggested a process that would be led by the Administrative Committee of the
Council and would involve a review of the job description, the hiring of a consulting firm and the
appointment of an Interim City Administrator.
Council discussion on Councilmember involvement, not rushing the process and timeline.
Mayor Hicks and Councilmembers made the following announcements:
The Heritage Preservation meeting for Tuesday, November 20th has been cancelled.
The Operations Committee will meet on Wednesday, November 21st at 7:30 a.m. at the Public
Works Building.
City Offices will be closed on Tuesday, November 22nd and Friday, November 23rd in observation
of Thanksgiving.
On Monday, November 26th, the Planning Commission will meet at 7:00 p.m. at City Hall.
City Council Chambers are currently being renovated to update audio visual equipment, carpet
and paint.
On Tuesday, November 27th, there will be an Equity Innovation Lab at 6:00 p.m. at Dakota Pines
Banquet Center. There will be a $10.00 buffet-style dinner before the meeting and free child care
provided by the YMCA.
On Monday, December 3rd the City Council will hold a workshop at 5:30 p.m. to discuss
Highway 316.
Councilmember Vaughan will attend the High Speed Rail Commission meeting on Thursday,
November 29th. The Commission is working on rebranding.
Motion to adjourn the meeting was made by Councilmember Braucks, seconded by Councilmember
Leifeld. Meeting was adjourned at 7:33 p.m.
____________________________ ______________________________
Paul Hicks, Mayor Julie Flaten, City Clerk
City Council Memorandum
To: Mayor Hicks & City Council Members
From: Connie Lang - Accountant
Date: 11/29/2018
Item: Disbursements
Council Action Requested:
Staff requests:
Council review of October 2018 CC payments.
Council review of weekly routine disbursements issued 11/27/2018.
Council approval of routine disbursements, capital purchases and employee reimbursements to be issued
12/04/2018.
Background Information:
Disbursements for routine items are made weekly. Disbursements for capital purchases and employee
reimbursements are made twice a month, subsequent to Council approval.
Financial Impact:
October 2018 CC Payments $ 22,299.43
Disbursement checks, EFT issued on 11/27/2018 $ 54,156.10
Disbursement checks, EFT to be issued on 12/04/2018 $ 39,658.12
Advisory Commission Discussion: N/A
Council Committee Discussion: N/A
Attachments: ● Council Reports
VI-01
Credit Card Charges
Vendor Name Amount Department Account Coding
DUNN BROS COFFEE-41 16.07 Council & Mayor - Council 101-102-1021-6450
JIMMY JOHNS - 696 - EC 146.41 Council & Mayor - Council 101-102-1021-6450
VZWRLSS*MY VZ VB P 35.01 Administration - Administration 101-105-1051-6321
MN BROWNFIELDS 50.00 Administration - Administration 101-105-1051-6323
RENAISSANCE HOTELS BAL (227.00) Administration - Administration 101-105-1051-6323
RENAISSANCE HOTELS BAL 960.96 Administration - Administration 101-105-1051-6323
FACEBK *L9CRAHW9C2 60.00 City Clerk - Communications 101-107-1061-6217
VZWRLSS*MY VZ VB P 35.01 City Clerk - City Clerk 101-107-1071-6321
VZWRLSS*MY VZ VB P 50.94 City Clerk - City Clerk 101-107-1071-6321
ARROWWOOD RESORT AND CONF 247.24 Finance - Accounting 101-120-1201-6323
ARROWWOOD RESORT AND CONF 247.24 Finance - Accounting 101-120-1201-6323
AMZN Mktp US*MT9RP39C0 594.87 Maintenance - Maintenance 101-140-1401-6217
TERRY'S HARDWARE 3.20 Maintenance - Maintenance 101-140-1401-6217
VZWRLSS*MY VZ VB P 50.94 Maintenance - Maintenance 101-140-1401-6321
TERRY'S HARDWARE 27.13 Maintenance - Police Bld 101-140-1403-6353
TERRY'S HARDWARE 2.54 Maintenance - City Hall Bld 101-140-1404-6353
TERRY'S HARDWARE 3.20 Maintenance - City Hall Bld 101-140-1404-6353
PBBS EQUIPMENT CORP 4.70 Maintenance - City Hall Bld 101-140-1404-6353
VZWRLSS*MY VZ VB P 35.01 Community Development - Planning 101-150-1501-6321
VZWRLSS*MY VZ VB P 50.94 Community Development - Planning 101-150-1501-6321
MN BROWNFIELDS 50.00 Community Development - Planning 101-150-1501-6323
DELTA AIR Baggage Fee 25.00 Community Development - Planning 101-150-1501-6323
DELTA AIR Baggage Fee 25.00 Community Development - Planning 101-150-1501-6323
MONOPRICE INC. 25.95 I.T. - I.T.101-160-1601-6217
VZWRLSS*MY VZ VB P 50.94 I.T. - I.T.101-160-1601-6321
CDW GOVT #PRW6305 19.08 I.T. - I.T.101-160-1601-6353
PAYPAL *GELECTRONIC (22.88) I.T. - I.T.101-160-1601-6353
PAYPAL *GELECTRONIC 22.88 I.T. - I.T.101-160-1601-6353
CDW GOVT #101-160-1601 66.69 I.T. - I.T.101-160-1601-6353
LSOFT TECHNOLOGIES INC 201.63 I.T. - I.T.101-160-1601-6353
INNOVATIVE OFFICE SOLUTIO 243.49 Police - Police operations 101-201-2010-6201
AMZN Mktp US*MT6Y87EF0 22.49 Police - Police operations 101-201-2010-6201
EPOLICESUPPLY COM 507.65 Police - Police operations 101-201-2010-6218
BLAUER MANUFACTURING 139.98 Police - Police operations 101-201-2010-6218
Amazon.com*MT0CU1860 62.94 Police - Police operations 101-201-2010-6218
AMZ*mophie.com 49.95 Police - Police operations 101-201-2010-6218
KEEPRS ROSEVILLE 54.99 Police - Police operations 101-201-2010-6218
AMZN Mktp US*M81F65N41 166.04 Police - Police operations 101-201-2010-6219
SMK*SURVEYMONKEY.COM 360.00 Police - Police operations 101-201-2010-6311
VZWRLSS*MY VZ VB P 560.16 Police - Police operations 101-201-2010-6321
VZWRLSS*MY VZ VB P 1,477.26 Police - Police operations 101-201-2010-6321
USPS PO 2642300046 9.85 Police - Police operations 101-201-2010-6322
MSP AIRPORT PARKING 120.00 Police - Police operations 101-201-2010-6323
CROWNE PLAZA ORLANDO 774.00 Police - Police operations 101-201-2010-6323
UBER TRIP HQLK2 30.64 Police - Police operations 101-201-2010-6323
UBER TRIP HQLK2 5.00 Police - Police operations 101-201-2010-6323
UBER TRIP OCXAH 3.00 Police - Police operations 101-201-2010-6323
UBER TRIP OCXAH 25.26 Police - Police operations 101-201-2010-6323
BCA TRAINING EDUCATION 250.00 Police - Police operations 101-201-2010-6323
MSP AIRPORT PARKING 72.00 Police - Police operations 101-201-2010-6323
CROWNE PLAZA ORLANDO 580.50 Police - Police operations 101-201-2010-6323
UBER TRIP U66YS 30.78 Police - Police operations 101-201-2010-6323
UBER TRIP PCQOW 28.80 Police - Police operations 101-201-2010-6323
IACP 425.00 Police - Police operations 101-201-2010-6323
STREICHER'S MO 438.30 Police - Police operations 101-201-2010-6353
HOLIDAY CAR WASH 3563 11.00 Police - Police operations 101-201-2010-6354
POST BOARD SERVICE FEE 2.24 Police - Police operations 101-201-2010-6433
October 2018
VI-01
STATE OF MN POST BOARD 90.00 Police - Police operations 101-201-2010-6433
POST BOARD SERVICE FEE 2.24 Police - Police operations 101-201-2010-6433
STATE OF MN POST BOARD 90.00 Police - Police operations 101-201-2010-6433
WM SUPERCENTER #1472 14.92 Police - Police operations 101-201-2010-6450
GREEN MILL RESTAURANT 58.88 Police - Police operations 101-201-2010-6450
ME & JULIO'S 51.90 Police - Police operations 101-201-2010-6450
TARGET 00014845 39.41 Police - Police operations 101-201-2010-6450
WAL-MART #1472 24.30 Police - Police operations 101-201-2010-6540
FLUEGELS LAWN GARDEN & P 65.32 Police - Canine 101-201-2219-6231
RIO GROOMING SCHOOL 57.85 Police - Canine 101-201-2219-6231
RIO GRAN BOARDING DAY C 97.00 Police - Canine 101-201-2219-6367
RIO GRAN BOARDING DAY C 165.00 Police - Canine 101-201-2219-6367
DEPARTMENT OF LABOR AND I 1,626.38 Building & Inspections - Building & Inspections 101-230-2301-2015
DEPARTMENT OF LABOR AND I (32.53) Building & Inspections - Building & Inspections 101-230-2301-5221
VZWRLSS*MY VZ VB P 105.03 Building & Inspections - Building & Inspections 101-230-2301-6321
VZWRLSS*MY VZ VB P 50.94 Building & Inspections - Building & Inspections 101-230-2301-6321
GOT BRAKES 41.33 Building & Inspections - Building & Inspections 101-230-2301-6354
AMZN Mktp US*MT7P732P1 225.00 Public Works - Engineering 101-300-3100-6204
AMZN Mktp US*MT4PN52C1 169.99 Public Works - Engineering 101-300-3100-6221
THE UPS STORE #4008 10.59 Public Works - Engineering 101-300-3100-6311
VZWRLSS*MY VZ VB P 70.02 Public Works - Engineering 101-300-3100-6321
U OF M CONTLEARNING 120.00 Public Works - Engineering 101-300-3100-6323
U OF M CONTLEARNING 255.00 Public Works - Engineering 101-300-3100-6323
KWIK TRIP 24900002493 52.92 Streets - Streets 101-301-3200-6212
SEARS ROEBUCK 7221 34.38 Streets - Streets 101-301-3200-6240
VZWRLSS*MY VZ VB P 94.38 Streets - Streets 101-301-3200-6321
KWIK TRIP 24900002493 21.41 Streets - Streets 101-301-3200-6353
TENNIS SANITATION LLC 49.99 Miscellaneous - Unallocated expenses 101-600-6001-6311
Amazon.com*MT5IH8P82 68.55 Parks & Recreation Operations - Operations 200-401-4440-6217
THE HOME DEPOT 2843 534.55 Parks & Recreation Operations - Operations 200-401-4440-6240
VZWRLSS*MY VZ VB P 35.01 Parks & Recreation Operations - Operations 200-401-4440-6321
VZWRLSS*MY VZ VB P 113.86 Parks & Recreation Operations - Operations 200-401-4440-6321
LANIER PARKING 21046000 8.50 Parks & Recreation Operations - Operations 200-401-4440-6323
LANIER PARKING 21046000 8.50 Parks & Recreation Operations - Operations 200-401-4440-6323
MN RECREATION AND PARK A 405.00 Parks & Recreation Operations - Operations 200-401-4440-6323
GRAINGER 515.46 Parks & Recreation Operations - Operations 200-401-4440-6353
PARTSWAREHOUSE.COM 36.24 Parks & Recreation Operations - Operations 200-401-4440-6353
GRAFFITI SOLUTIONS INC 178.00 Parks & Recreation Operations - Operations 200-401-4440-6356
IN *PROPET DISTRIBUTORS I 1,299.00 Parks & Recreation Operations - Operations 200-401-4440-6356
SAMS CLUB #4736 45.00 Parks & Recreation Operations - Operations 200-401-4440-6433
AD STARR 416.00 Parks & Recreation Operations - 200-401-4442-6214
WM SUPERCENTER #1472 49.94 Parks & Recreation Operations - 200-401-4445-6494
COBORN'S SUPERSTORE 2.79 Parks & Recreation Operations - 200-401-4451-6254
WM SUPERCENTER #1472 1.98 Parks & Recreation Operations - 200-401-4451-6254
WAL-MART #1472 12.43 Parks & Recreation Operations - 200-401-4451-6254
WM SUPERCENTER #1472 1.58 Parks & Recreation Operations - 200-401-4451-6254
EMILY'S BAKERY AND DELI 35.25 Parks & Recreation Operations - 200-401-4460-6450
SPIRIT HALLOWEEN 60449 235.12 Parks & Recreation Operations - Operations 200-401-4460-6494
SAMSCLUB #4736 1,461.12 Parks & Recreation Operations - Operations 200-401-4460-6494
WALMART.COM 8009666546 11.48 Parks & Recreation Operations - 200-401-4460-6494
WALMART.COM 8009666546 12.48 Parks & Recreation Operations - 200-401-4460-6494
AIM*OLD HOUSE JRNL SUB 28.00 Heritage Preservation - Historic Preservation 210-170-1702-6433
SPIRAL PIZZA 240.00 Fire - Fire 213-210-2100-6217
BEST MAID COOKIE CO 378.85 Fire - Fire 213-210-2100-6217
MENARDS COTTAGE GROVE MN 47.02 Fire - Fire 213-210-2100-6217
THE UPS STORE #4008 24.44 Fire - Fire 213-210-2100-6221
MINN FIRE SVC CERT BOARD 475.00 Fire - Fire 213-210-2100-6311
VZWRLSS*MY VZ VB P 420.12 Fire - Fire 213-210-2100-6321
VZWRLSS*MY VZ VB P 290.64 Fire - Fire 213-210-2100-6321
IMPARK00200090U 15.00 Fire - Fire 213-210-2100-6323
VI-01
IMPARK00200090U 15.00 Fire - Fire 213-210-2100-6323
IMPARK00200090U 15.00 Fire - Fire 213-210-2100-6323
IMPARK00200090U 15.00 Fire - Fire 213-210-2100-6323
MINNESOTA STATE FIRE CHIE 175.00 Fire - Fire 213-210-2100-6323
NATIONAL REGISTRY EMT 80.00 Ambulance - Ambulance 213-220-2200-6323
NATIONAL REGISTRY EMT 80.00 Ambulance - Ambulance 213-220-2200-6323
NATIONAL REGISTRY EMT 80.00 Ambulance - Ambulance 213-220-2200-6323
NATIONAL REGISTRY EMT 80.00 Ambulance - Ambulance 213-220-2200-6323
NATIONAL REGISTRY EMT 80.00 Ambulance - Ambulance 213-220-2200-6323
TERRY'S HARDWARE 77.09 Police - Police reserves 221-201-2021-6450
TERRY'S HARDWARE 145.14 Police - Police reserves 221-201-2021-6450
AMZN Mktp US*MT03N48G2 97.08 Police - Police reserves 221-201-2021-6450
MENARDS COTTAGE GROVE MN 13.96 Public Works - 478-300-3625-6311
MENARDS COTTAGE GROVE MN 82.18 Public Works - 478-300-3625-6311
Amazon.com*M85C24ZA0 59.93 Public Works - Water Utility 600-300-3300-6216
AMZN Mktp US*M81PX4N42 71.77 Public Works - Water Utility 600-300-3300-6216
MENARDS COTTAGE GROVE MN 53.51 Public Works - Water Utility 600-300-3300-6216
AMZN Mktp US*M86HJ7LE0 31.06 Public Works - Water Utility 600-300-3300-6217
Amazon.com*MT6DL4KC2 32.09 Public Works - Water Utility 600-300-3300-6217
WAL-MART #1472 26.24 Public Works - Water Utility 600-300-3300-6217
VZWRLSS*MY VZ VB P 140.04 Public Works - Water Utility 600-300-3300-6321
VZWRLSS*MY VZ VB P 35.01 Public Works - Water Utility 600-300-3300-6321
VZWRLSS*MY VZ VB P 82.40 Public Works - Water Utility 600-300-3300-6321
SUBWAY 00034140 21.38 Public Works - Water Utility 600-300-3300-6450
HOLIDAY STATIONSTORE 26.32 Public Works - Water Utility 600-300-3300-6450
CUB FOODS #1635 47.84 Public Works - Water Utility 600-300-3300-6450
AMZN Mktp US*MT6A128N2 9.63 Parks & Recreation Operations - Civic Arena Operations 615-401-4103-6217
AMZN Mktp US*MT6WA88F1 9.63 Parks & Recreation Operations - Civic Arena Operations 615-401-4103-6217
KWIK TRIP 24900002493 20.55 Parks & Recreation Operations - Civic Arena Operations 615-401-4103-6254
MANUFACTURERS EDGE 228.00 Public Works - Hydro 620-300-3500-6353
TOTAL 22,299.43
VI-01
11-28-2018 11:47 AM 10-02 COUNCIL REPORT PAGE: 1
DEPARTMENT FUND VENDOR NAME DESCRIPTION AMOUNT_
NON-DEPARTMENTAL GENERAL DELTA DENTAL PLAN OF MINNESOTA DEC 2018 DENTAL INS. PREMI 3,765.00
METROPOLITAN COUNCIL ENVIRONMENTAL SER OCTOBER SAC 2,485.00_
TOTAL: 6,250.00
COUNCIL & MAYOR GENERAL LEAGUE OF MN CITIES 2019 LEADERSHIP CONF.-FOLC 225.00_
TOTAL: 225.00
ADMINISTRATION GENERAL GREATAMERICA FINANCIAL SERVICES CORP. COPY MACHINE LEASES 560.07_
TOTAL: 560.07
CITY CLERK GENERAL RATWIK, ROSZAK & MALONEY, P.A. LEGAL SERVICES 135.00_
TOTAL: 135.00
FINANCE GENERAL AMERICAN ACCOUNTS & ADVISERS, INC. COLLECTION FEE 43.52
GOVT FINANCE OFFICERS ASN 2019 MEMBERSHIP DUES 225.00_
TOTAL: 268.52
FACILITY MANAGEMENT GENERAL ELECTRO WATCHMAN, INC PD SERVER ROOM ACCESS CONT 44.07
TOTAL FILTRATION SERVICES INC HEPA FILTERS 247.14
HEPA FILTERS 130.13
HEPA FILTERS 247.96
GENERAL OFFICE PRODUCTS CHAIR PARTS FOR PD 780.00
LIFEWORKS SERVICES INC. CONTRACTED CLEANING CH & P 73.26
MOSENG LOCKSMITHING RELOCK PD IT SERVER ROOM 116.57_
TOTAL: 1,639.13
POLICE GENERAL GREATAMERICA FINANCIAL SERVICES CORP. COPY MACHINE LEASES 430.72
MN DEPT OF PUBLIC SAFETY REG. TABS-2016 MALIBU & FO 11.00
REG. TABS-2016 MALIBU & FO 11.00
TITLE/REG. 2002 DODGE R150 21.75_
TOTAL: 474.47
BUILDING & INSPECTIONS GENERAL METROPOLITAN COUNCIL ENVIRONMENTAL SER 1% AMDIN. FEES 24.85-
TOTAL: 24.85-
PUBLIC WORKS GENERAL GREATAMERICA FINANCIAL SERVICES CORP. COPY MACHINE LEASES 65.72_
TOTAL: 65.72
PUBLIC WORKS STREETS GENERAL GREATAMERICA FINANCIAL SERVICES CORP. COPY MACHINE LEASES 65.72_
TOTAL: 65.72
PUBLIC WORKS STR. LIGH GENERAL DAKOTA ELECTRIC ASSN ELECTRIC SERVICE 2,443.69
VIKING ELECTRIC SUPPLY BLACK WIRE 750.38_
TOTAL: 3,194.07
PARKS & RECREATION GENERAL SHRED-N-GO, INC. AMERICA RECYLCES DAY-SHRED 875.00_
TOTAL: 875.00
PARKS & RECREATION PARKS SPIN CITY LAUNDROMAT, LLC. CLEANING OF TABLE CLOTHES 40.00
GREATAMERICA FINANCIAL SERVICES CORP. COPY MACHINE LEASES 173.88_
TOTAL: 213.88
FIRE FIRE & AMBULANCE GREATAMERICA FINANCIAL SERVICES CORP. COPY MACHINE LEASES 253.83
ALEX AIR APPARATUS INC TUBE OIL/CARBON DIOXIDE/ET 464.20
EMERGENCY APPARATUS MAINT REPAIR TO FIRE ENGINE #3 12,314.86
REPAIR TO FIRE ENGINE #1 901.02
VI-01
11-28-2018 11:47 AM 10-02 COUNCIL REPORT PAGE: 2
DEPARTMENT FUND VENDOR NAME DESCRIPTION AMOUNT_
NORTHERN SAFETY TECHNOLOGY LED BRAKE/TAIL/TURN RED/LE 1,371.30
RDJ SPECIALTIES, INC. FIRE PREVENTION MATERIAL 530.15_
TOTAL: 15,835.36
AMBULANCE FIRE & AMBULANCE BOUND TREE MEDICAL LLC MEDICAL SUPPLIES 102.27
MEDICAL SUPPLIES 133.89
CENTURY COLLEGE 4 BLS PROVIDER CARDS-$7.00 28.00
MISCELLANEOUS V SARAH SMITH SARAH SMITH: AMB REFUND 200.00
PRAXAIR DISTRIBUTION-409 OXYGEN 169.90_
TOTAL: 634.06
DEBT SWIMMING POOL SPRINGSTED PUBLIC FINANCE SERIES 2013A ARB. CALC 1,000.00_
TOTAL: 1,000.00
EDA/HRA HRA REDEVELOPMENT STANTEC CONSULTING SERVICES INC. HUDSON-SUPPLEMENTAL SAMPLI 432.50
MN POLLUTION CONTROL AGCY VOL. INVEST. CLEANUP-LOCAL 1,500.00
VOL. INVEST. CLEANUP-LOCAL 562.50_
TOTAL: 2,495.00
ECONOMIC DEVELOPMENT ECONOMIC DEV-IND. FLUEGEL LAW FIRM, PA LEGAL SERVICES-HEDRA LOANS 3,458.50
LEGAL SERVICES-HEDRA LOANS 145.64
LEGAL SERVICES-GENERAL HED 207.00
LEGAL SERVICES-11TH ST. SA 846.00
LEGAL SERVICES-IND. PARK S 1,536.75_
TOTAL: 6,193.89
NON-DEPARTMENTAL WATER MISCELLANEOUS V WOG, PATRICK 03-014000-02 0.11
GIFFORD, SAMUEL 03-204000-04 46.66
STORDAHL, MIKE 12-594130-00 23.84
AMUNDSON, CHRIS/ANGE 13-497650-00 351.95
MEYER, JASON 13-777880-04 40.92
FORREY, CLAUDIA F 15-165000-03 1.42_
TOTAL: 464.90
PUBLIC WORKS WATER CINTAS CORPORATION NO 2 BANDAIDS, DISINFECTANT, ET 75.02
VALLEY CHEVROLET OF HASTINGS, INC. CLIPS 10.26
CORE & MAIN LP METERS, MXU'S FREIGHT 6,711.34
GREATAMERICA FINANCIAL SERVICES CORP. COPY MACHINE LEASES 65.73
BROCK WHITE COMPANY TRASH BUCKETS 252.64
TOTAL FILTRATION SERVICES INC HEPA FILTERS 219.84
GRAPHIC DESIGN UTILITY BILLING STATEMENTS 98.33
SPRINGSTED PUBLIC FINANCE SERIES 2013A ARB. CALC 2,100.00
US POSTMASTER CYLE BILLING 976.46
CYLE BILLING 98.70_
TOTAL: 10,608.32
PUBLIC WORKS WASTEWATER ENVIRONMENTAL PRODUCTS & ACCESSORIES JET KIT, ROOT CUTTER, FREI 266.77
NAPA AUTO PARTS RADIATOR CAP 6.69
GREATAMERICA FINANCIAL SERVICES CORP. COPY MACHINE LEASES 65.73
GRAPHIC DESIGN UTILITY BILLING STATEMENTS 98.34_
TOTAL: 437.53
PUBLIC WORKS STORM WATER UTILIT GRAPHIC DESIGN UTILITY BILLING STATEMENTS 98.33_
TOTAL: 98.33
PARKS & RECREATION ARENA PRO GUARD SPORTS, INC. LACES, TAPE, MOUTHGUARDS 755.17
VI-01
11-28-2018 11:47 AM 10-02 COUNCIL REPORT PAGE: 3
DEPARTMENT FUND VENDOR NAME DESCRIPTION AMOUNT_
CLAREY'S SAFETY EQUIPMENT, INC REPAIRS TO GAS MONITOR 100.00
HUEBSCH LAUNDRY CO. ENTRY RUG SERVICE 32.72
FARMER BROS CO. CONCESSION SUPPLIES 334.99
FERRELLGAS 66.2 GAL @ $2.00 PER, DEL. 141.89
SYSCO, MINNESOTA CONCESSION SUPPLIES 829.48
TERRYS HARDWARE, INC. BATTERIES, HOSE REPAIR PAR 32.73_
TOTAL: 2,226.98
PUBLIC WORKS HYDRO ELECTRIC AVANT ENERGY, INC. REC MANAGEMENT-JUNE/JULY F 220.00_
TOTAL: 220.00
=============== FUND TOTALS ================
101 GENERAL 13,727.85
200 PARKS 213.88
213 FIRE & AMBULANCE 16,469.42
350 SWIMMING POOL 1,000.00
404 HRA REDEVELOPMENT 2,495.00
407 ECONOMIC DEV-IND. PK 6,193.89
600 WATER 11,073.22
601 WASTEWATER 437.53
603 STORM WATER UTILITY 98.33
615 ARENA 2,226.98
620 HYDRO ELECTRIC 220.00
--------------------------------------------
GRAND TOTAL: 54,156.10
--------------------------------------------
TOTAL PAGES: 3
VI-01
11-29-2018 08:30 AM 10-02 COUNCIL REPORT PAGE: 1
DEPARTMENT FUND VENDOR NAME DESCRIPTION AMOUNT_
NON-DEPARTMENTAL GENERAL AVESIS DEC 2018 VISION PREMIUM 169.21_
TOTAL: 169.21
COUNCIL & MAYOR GENERAL CENTURY LINK LONG DISTANCE PHONE 6.17_
TOTAL: 6.17
ADMINISTRATION GENERAL CENTURY LINK LONG DISTANCE PHONE 148.19_
TOTAL: 148.19
CITY CLERK GENERAL CENTURY LINK LONG DISTANCE PHONE 6.17_
TOTAL: 6.17
FINANCE GENERAL CENTURY LINK LONG DISTANCE PHONE 55.51
ASHLEY PARKER PARKER - MILEAGE, CONFEREN 33.03
PARKER - MILEAGE, CONFEREN 15.00_
TOTAL: 103.54
FACILITY MANAGEMENT GENERAL CENTURY LINK LONG DISTANCE PHONE 105.02
W.W. GRAINGER, INC. THERMAL FUSES 79.29_
TOTAL: 184.31
COMMUNITY DEVELOPMENT GENERAL FORTNEY, JUSTIN MILEAGE, MEALS 131.35
MILEAGE, MEALS 35.00
CENTURY LINK LONG DISTANCE PHONE 12.33_
TOTAL: 178.68
I.T. GENERAL CENTURY LINK LONG DISTANCE PHONE 18.50_
TOTAL: 18.50
POLICE GENERAL THOMSON REUTERS - WEST CLEAR LAW ENFORCEMENT 187.43
ANCOM TECHNICAL CENTER, INC. PORTABLE RADIIO REPAIR 259.25
GALLS LLC WILLERS - NEW EMPLOYEE 34.99
CROSS - NEW EMPLOYEE 94.99
VOMASTEK - NEW EMPLOYEE 21.20
VOMASTEK - NEW EMPLOYEE 329.99
VOMASTEK - NEW EMPLOYEE 108.00
VOMASTEK - NEW EMPLOYEE 122.45
VOMASTEK - NEW EMPLOYEE 210.00
CROSS - NEW EMPLOYEE 169.98
WILLERS - NEW EMPLOYEE 169.98
DKMAGS INC. RIFLE 2,704.00
CENTURY LINK LONG DISTANCE PHONE 163.52
DAKOTA COUNTY TREAS-AUDITOR OCT 2018 FUEL 3,653.53
NINE EAGLES PROMOTIONS POLICE HATS 360.00_
TOTAL: 8,589.31
BUILDING & INSPECTIONS GENERAL CENTURY LINK LONG DISTANCE PHONE 30.84
LONG DISTANCE PHONE 6.17
DAKOTA COUNTY TREAS-AUDITOR OCT 2018 FUEL 160.72_
TOTAL: 197.73
PUBLIC WORKS GENERAL GOODPOINTE TECHNOLOGY C/O ZOOM 2018 PAVEMENT CONDITION SU 920.25
CENTURY LINK LONG DISTANCE PHONE 30.84
DAKOTA COUNTY TREAS-AUDITOR OCT 2018 FUEL 127.98_
TOTAL: 1,079.07
VI-01
11-29-2018 08:30 AM 10-02 COUNCIL REPORT PAGE: 2
DEPARTMENT FUND VENDOR NAME DESCRIPTION AMOUNT_
PUBLIC WORKS STREETS GENERAL HYDRAULIC COMPONENT REPAIR SERVICE CYLINDER REPAIR 377.18
VALLEY CHEVROLET OF HASTINGS, INC. LUBRICANT 8.68
EXPRESS AUTO PARTS SUPPLIES 60.96
PISTOL GREASE GUN 25.75
JOE SPAGNOLETTI SPAGNOLETTI - GLOVES 20.34
CENTURY LINK LONG DISTANCE PHONE 126.02
SPIN CITY LAUNDROMAT, LLC. LAUNDER RAGS 20.00
OTTOMATIC LAWN CARE LLC OCTOBER MOWING 800.00
DAKOTA COUNTY TREAS-AUDITOR OCT 2018 FUEL 4,087.47
DAKOTA COUNTY TECH COLLEGE DEFENSIVE DRIVING COURSE 230.00
NINE EAGLES PROMOTIONS RUEDY - CLOTHING 184.00
RUEDY, GARY RUEDY - CLOTHING 151.00
CITY OF ST PAUL HOT MIX 850.72_
TOTAL: 6,942.12
PUBLIC WORKS STR. LIGH GENERAL CENTURY LINK LEVEE PARK BROADBAND 137.18_
TOTAL: 137.18
PARKS & RECREATION GENERAL TERRYS HARDWARE, INC. CHAIN SAW CHAIN 15.35_
TOTAL: 15.35
MISCELLANEOUS GENERAL LEAGUE/MN CITIES INS TRST PARKS VEHICLE HIT CAR 2,749.90_
TOTAL: 2,749.90
PARKS & RECREATION PARKS CINTAS CORPORATION NO 2 JMF SAFETY SUPPLIES 113.42
CENTRAL TURF & IRRIGATION SUPPLY VETS - IRRIGATION SUPPLIES 1,405.92
WILDSIDE GRAPHIX 10 MILE LOOP SIGNAGE 600.00
TROPHIES PLUS OF HASTINGS LLC BENCH PLAQUE 18.00
BENCH PLAQUE 18.00
CENTURY LINK LONG DISTANCE PHONE 206.87
HOMETOWN ACE HARDWARE FILTERS FOR FURNACE AT JMF 28.24
NEW DRILL SET 649.99
PARMAN ENERGY GROUP HYDRO OIL 1,200.93
MN DEPARTMENT OF HEALTH RENEWAL-SPECIAL EVENT FOOD 95.00
PRECISION LANDSCAPING & CONSTRUCTION HWY 61 MEDIAN PAINT 2,625.00
TERRYS HARDWARE, INC. SPRAY PAINT 7.98
SPRAY PAINT 3.99
SHOP SUPPLIES 24.07_
TOTAL: 6,997.41
PARKS & RECREATION AQUATIC CENTER CENTURY LINK LONG DISTANCE PHONE 135.86_
TOTAL: 135.86
HERITAGE PRESERVATION HERITAGE PRESERVAT CENTURY LINK LONG DISTANCE PHONE 6.17_
TOTAL: 6.17
FIRE FIRE & AMBULANCE O'REILLY AUTOMOTIVE TIE 11.99
FIRE SAFETY USA INC BATTERY 235.20
CENTURY LINK LONG DISTANCE PHONE 348.89
HOMETOWN ACE HARDWARE ACE RSTP SPRAY 4.64
AMERIPRIDE LINEN & APPAREL SERVICES LINENS 65.62
DAKOTA COUNTY TREAS-AUDITOR OCT 2018 FUEL 1,341.07
WALMART COMMUNITY STATION SUPPLIES 393.82_
TOTAL: 2,401.23
AMBULANCE FIRE & AMBULANCE BOUND TREE MEDICAL LLC MEDICAL SUPPLIES 141.59
VI-01
11-29-2018 08:30 AM 10-02 COUNCIL REPORT PAGE: 3
DEPARTMENT FUND VENDOR NAME DESCRIPTION AMOUNT_
DAKOTA COUNTY TREAS-AUDITOR OCT 2018 FUEL 2,070.65
PRAXAIR DISTRIBUTION-409 OXYGEN 114.76
OXYGEN 151.22
ZOLL MEDICAL CORP ELECTRODE 840.00_
TOTAL: 3,318.22
POLICE-DUI ENFORCEMENT DUI ENFORCEMENT/EQ FLUEGEL LAW FIRM, PA FORFEITURE DISBURSEMENT 300.00
INTOXIMETERS, INC DRY GAS 730.00_
TOTAL: 1,030.00
PUBLIC WORKS 2018 IMPROVEMENTS BOLTON & MENK INC RR PH 3.1 ALLEY 1,328.00_
TOTAL: 1,328.00
PUBLIC WORKS WATER MATTHEW LINDEMAN LINDEMAN - CLOTHING 10.00
INNOVATIVE OFFICE SOLUTIONS, LLC 2 CALENDARS 22.84
CENTURY LINK LONG DISTANCE PHONE 119.85
DAKOTA COUNTY TREAS-AUDITOR OCT 2018 FUEL 1,100.98
MN DEPARTMENT OF HEALTH WATER LICENSE RENEWAL-MCNA 23.00
SEH ENGINEERS WATER REPLACEMENT PROGRAM 141.28_
TOTAL: 1,417.95
PUBLIC WORKS WASTEWATER CUMMINS SALES & SERVICE HEATER 123.47_
TOTAL: 123.47
PARKS & RECREATION ARENA WATSON COMPANY CONCESSION SUPPLIES 581.38
CENTURY LINK LONG DISTANCE PHONE 64.84
NINE EAGLES PROMOTIONS PART TIME EMP. CLOTHING 527.00
R & R SPECIALTIES, INC. BLADE SHARPENING 42.50
REPAIRS TO ZAMBONI 235.15
SYSCO, MINNESOTA CONCESSION SUPPLIES 842.63
TERRYS HARDWARE, INC. HARDWARE 62.53
HARDWARE 18.35_
TOTAL: 2,374.38
=============== FUND TOTALS ================
101 GENERAL 20,525.43
200 PARKS 6,997.41
201 AQUATIC CENTER 135.86
210 HERITAGE PRESERVATION 6.17
213 FIRE & AMBULANCE 5,719.45
222 DUI ENFORCEMENT/EQUIP S.R 1,030.00
478 2018 IMPROVEMENTS 1,328.00
600 WATER 1,417.95
601 WASTEWATER 123.47
615 ARENA 2,374.38
--------------------------------------------
GRAND TOTAL: 39,658.12
--------------------------------------------
TOTAL PAGES: 3
VI-01
City Council Memorandum
To: Mayor Hicks & City Council Members
From: Megan White, Deputy City Clerk
Date: December 3, 2018
Item: Temporary One-Day Gambling Permit for Knights of Columbus Council 1600 on May 4,
2019.
Council Action Requested:
Approve the attached resolution approving a one-day temporary gambling permit for Knights of
Columbus Council 1600 to be held at the St. Elizabeth Ann Seton Catholic Church, 2035 West 15th
Street, Hastings on May 4, 2019.
Background Information:
The Knight of Columbus Council 1600 have submitted an application for a one-day temporary gambling
permit for May 4, 2019.
Financial Impact:
The $25.00 fee has been paid for this permit.
Advisory Commission Discussion:
N/A
Council Committee Discussion:
N/A
Attachments:
Resolution
VI-02
CITY OF HASTINGS
DAKOTA COUNTY, MINNESOTA
RESOLUTION 12- -18
RESOLUTION APPROVING THE APPLICATION BY
KNIGHTS OF COLUMBUS COUNCIL 1600 FOR A
TEMPORARY ONE-DAY GAMBLING PERMIT
WHEREAS, Knights of Columbus Council 1600 have presented an
application to the city of Hastings for a one day temporary gambling permit
onMay 4, 2019 to be held at St. Elizabeth Ann Seton Catholic Church, and;
WHEREAS, the Minnesota Alcohol and Gambling Enforcement Division
requires a resolution to be passed to approve these requests, and;
WHEREAS, an application for a one day temporary gambling permit has
been presented;
WHEREAS, the required fee of $25.00 has been paid.
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of
Hastings that the Mayor and City Clerk are authorized and directed to sign the resolution
and forward to the appropriate agency, showing approval of this application.
Ayes:
Nays:
Absent:
Whereupon said resolution was declared passed and adopted on the 3rd day of
December, 2018.
_______________________________
Paul Hicks, Mayor
_____________________
Julie Flaten, City Clerk
(SEAL)
VI-02
City Council Memorandum
To: Mayor Hicks & City Councilmembers
From: Melanie Lammers, Finance Manager
Date: December 3, 2018
Item: First Reading/Ordinance Amendment-Adjustment of Utility Rate Fees
Council Action Requested:
Council is requested to conduct a first reading and order a public hearing for December 17,
2018 to consider an ordinance amendment adjusting the Utility fees.
Background Information:
In 2016 the City worked with Ehlers on a utility rate study and took an in-depth look at the
structure of our utility funds and sustainability. The study recommended a rate restructure
which was passed and implemented in July 2017. The 2019 rate recommendation is based
upon information from the Utility Rate study, our identified capital needs for infrastructure
paid through utility funds, and for long term sustainability of the utility funds.
Staff has recommended a 5% increase in Water rates. This is based on analysis of the above
factors and to avoid a negative cash flow in the Water Fund. The Engineering department is
planning on redoing an older section of street in 2019. The cost to the Water fund is
significant. Staff is also looking at future road projects and estimating the impact to the Water
fund, mitigating as much cost and work as possible to keep the rate increases to the Fund
reasonable.
A 3% increase is being recommended for our Sewer Rates. This adjustment keeps the Fund in
line with inflationary increases to expenditures, and the Met Council increase of 3.24%. (Met
Council is the largest expense for the Sewer Fund)
A 3% increase is also being recommended for our Storm water fund. The Storm Water Funds
future capital projects are driving this proposed increase.
Financial Impact:
The proposed rate increase is included in our 2019 budget. It is anticipated this increase will
create a neutral or positive revenue stream from each of the utility funds. Rate increase requests
in future years will be evaluated based on the fund health, and are expected to be in line with
inflationary measures and Capital projects. Staff also recommends a utility rate study be
budgeted for 2020, for an outside viewpoint of how the new rate structure is functioning.
If approved, the updated fee structure will be effective with the January 2019 billing.
VI-03
Residential Impact Chart – quarterly bill
Average Single Family Home
City Average based on 15,000 gallons
2017 2018
2017/2018
Increase
2019
w/5/3/3
2018/2019
Increase
WATER 15 15 15
0.91 0.99 1.04
13.65 14.85 15.60
SEWER 15 15 15
3.32 3.98 4.10
49.80 59.70 61.50
Water 13.65 14.85 1.20 15.60 0.75
WA Fixed 15.09 16.45 1.36 17.27 0.82
Sewer 49.80 59.70 9.90 61.50 1.80
SW Fixed 14.66 17.59 2.93 18.12 0.53
Stormwater 14.44 18.05 3.61 18.59 0.54
MN Test Fee 1.59 1.59 0.00 1.59 0
109.23 128.23 19.00 132.67 4.44
Advisory Commission Discussion:
N/A
Council Committee Discussion:
November 15th Finance Committee meeting included discussion on the utility funds and rate
increase requests.
Attachments:
Ordinance amendment
Finance Committee Memo and Recap
VI-03
CITY OF HASTINGS, MINNESOTA
ORDINANCE NO. 2018- THIRD SERIES
AN ORDINANCE OF THE CITY OF HASTINGS, MINNESOTA AMENDING
CHAPTER 34 OF THE HASTINGS CITY CODE PERTAINING TO FEES FOR
MUNICIPAL SERVICES
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF HASTINGS AS
FOLLOWS:
Chapter 34 of the Hastings City Code is hereby amended as follows:
Section 34.03 Fee Schedule
Current Proposed
Water Base Charges
5/8” Meter $16.45 $17.27
1.0” Meter $41.10 $43.16
1.25” & 1.5” Meter $82.22 $86.33
2.0” Meter $131.54 $138.12
3.0” Meter $246.65 $258.98
4.0” Meter $534.38 $561.10
6.0” Meter $1,150.99 $1,208.53
Irrigation Base Charges
5/8” Meter $32.90 $34.54
1.0” Meter $82.20 $86.31
1.25” & 1.5” Meter $164.44 $172.66
2.0” Meter $263.08 $276.23
3.0” Meter $493.33 $518.00
4.0” Meter $1068.76 $1122.20
6.0” Meter $2301.98 $2417.08
VI-03
Water Consumption Current Proposed
Residential Users (applies
all year)
0 – 15,999 gallons $.99/1,000 gallons $1.04/1,000 gallons
16,000 – 30,999 gallons $1.29/1,000 gallons $1.35/1,000 gallons
31,000 – 60,999 gallons $2.06/1,000 gallons $2.16/1,000 gallons
61,000 gallons and above $3.91/1,000 gallons $4.11/1,000 gallons
Other Users
0 – 15,999 gallons $.99/1,000 gallons $1.04/1,000 gallons
16,000 – 75,999 gallons $1.29/1,000 gallons $1.35/1,000 gallons
76,000 – 200,999 gallons $2.06/1,000 gallons $2.16/1,000 gallons
201,000 gallons and above $3.91/1,000 gallons $4.11/1,000 gallons
Sewer Fixed Charges $17.59 $18.12
Sewer Consumption
Charge (based on metered
use during winter billing
quarter)
$3.98/1,000 gallons $4.10/1,000 gallons
Storm Water Utility Rates
Low Density Residential $18.05/lot $18.59/lot
Medium Density
Residential
$9.92/lot $10.22/lot
High Density Residential $70.39/acre $72.50/acre
Manufactured Housing $54.14/acre $55.76/acre
Commercial/Office $86.63/acre $89.22/acre
Industrial $75.80/acre $78.07/acre
Public/Institutional Exempt/acre Exempt/acre
Golf Course $16.25/acre $16.74/acre
Open Space/Vacant $18.05/lot $18.59/lot
Agricultural $18.05/lot $18.59/lot
Section 34.03 Effective Date
This ordinance shall be effective with the January 2019 billing.
Moved by Councilmember , seconded by Councilmember
to adopt the ordinance as presented.
VI-03
Adopted by the Hastings City Council on this 17th day of December, 2018, by the
following vote:
Ayes:
Nays:
Absent:
CITY OF HASTINGS
____________________
Paul J. Hicks, Mayor
ATTEST:
_____________________
Julie Flaten, City Clerk
I hereby certify that the above is a true and correct copy of the Ordinance presented to
and adopted by the City of Hastings, County of Dakota, Minnesota, on the 17th day of
December, 2018, as disclosed by the records of the City of Hastings on file and of record
in the office.
_____________________
Julie Flaten, City Clerk
VI-03
To: Finance Committee (Vaughan*, Balsanek, Braucks)
From: Melanie Lammers, Finance Manager
Cc: Melanie Mesko Lee, City Administrator
Date: November 15, 2018 7:45am
2019 Budget Considerations.
The committee is asked to review a number of options for final budget preparation. The 2019 insurance
rates were favorable, so there is approximately $100,000 in general levy available within the 2019
Preliminary Levy.
10% insurance overage budgeted – total of approximately $100,000 general levy
$100,000 overage in our budget- need to decide what course of action we would like to take.
• Lower the levy by $100,000.
Current tax rate for 2019 estimated at 59.55% (information from Dakota County)
New rate with decrease estimated at 59.05%
Half a percent decrease in rate lowers median value home tax approx. $10 for the year
• Use the monies to build fund balance in an internal service fund for insurance.
All insurance will be paid out of the insurance fund moving forward.
Funds/departments will contribute to the insurance fund for premiums. The goal is to
establish a fund that the City can use if a claim is not covered by our insurance. Current
liability is up to $2 million per occurrence. Another $1 million costs $32,000 a year.
This fund can also be used for paying deductibles, carrying a higher deducible,
emergency situations (money for natural disasters), and phasing in large insurance
increases if needed.
Staff recommends working toward a $500,000 fund balance at this time. Note: this is for
liability and work comp insurance, not payroll funded employee items (health, dental,
etc.) and will take many years to reach our initial target.
• Use the monies to fund a project or item that didn’t make the final cut in the 2019
budget. Staff will make recommendations based on department priorities, available
funding, and outstanding needs.
VI-03
2019 UTILITY RATES
The adopted Utility Rate study had projected future rate increases based on anticipated
projects to be funded out of the utility funds. The rate study increase implementation schedule
for the next few years:
2017 2018 2019 2020 2021 2022 2023
Water 9% 9% 9% 9% 9% 9% 7%
Sewer 20% 20% 3% 3% 3% 3% 3%
Storm 25% 25% 25% 25% 5% 5% 5%
Using the existing study, we refined the numbers with a debt/cash combination for the
requested Capital projects. We also have been working with the public works department to
refine and provide more detail for future anticipated capital projects. Here is the current,
budgeted, and projected projects worked into the model.
Actual Budgeted Projected Projected Projected Projected
2018 2019 2020 2021 2022 2023
Water 1,246,000 1,271,550 1,060,963 650,000 968,000 965,000
Sewer 450,000 592,000 609,569 840,000 411,000 552,700
Storm 150,000 260,000 90,600 225,000 31,000 21,000
Public works will continue to refine the projects identified for the next several years to ensure
we are planning appropriately. Based on the projects in the next few years, we are budgeting a
2019 utility rate increase effective with the January 2019 billing of 5% Water, 3% Sewer, and
3% Stormwater,. These increases are much smaller than the prior two increases adopted by
the Council.
We have prepared several graphs showing the capital project amounts and the Target working
capital for each fund with various rate increases. We are balancing the need for expensive
capital investment with the impact to the property owner.
VI-03
No 2019 increase, resume at 9% in 2020
2019 – 5% Increase 2020 – 9% Increase
2019 – 9% Increase. 2020 – 9% Increase
0
1,000,000
2,000,000
3,000,000
4,000,000
5,000,000
6,000,000
2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026
Water Fund Capital Unrestricted Cash Reserves
Target working capital Actual working capital
0
1,000,000
2,000,000
3,000,000
4,000,000
5,000,000
6,000,000
2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026
Water Fund Capital Unrestricted Cash Reserves
Target working capital Actual working capital
0
1,000,000
2,000,000
3,000,000
4,000,000
5,000,000
6,000,000
2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026
Water Fund Capital Unrestricted Cash Reserves
Target working capital Actual working capital
VI-03
No 2019 increase, resume at 3% in 2020
2019 – 3% Increase – estimating 3% yearly inflationary increase
(1,000,000)
0
1,000,000
2,000,000
3,000,000
4,000,000
5,000,000
2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026
Sewer Fund Capital Unrestricted Cash Reserves
Target working capital Actual working capital
(1,000,000)
0
1,000,000
2,000,000
3,000,000
4,000,000
5,000,000
6,000,000
2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026
Sewer Fund Capital Unrestricted Cash Reserves
Target working capital Actual working capital
VI-03
2019 – No increase, resume 3% in 2020
2019 – 3% Increase – estimating yearly 2% or 3% inflationary increase
0
500,000
1,000,000
1,500,000
2,000,000
2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026
Storm Water Fund Capital Unrestricted Cash Reserves
Target working capital Actual working capital
0
500,000
1,000,000
1,500,000
2,000,000
2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026
Storm Water Fund Capital Unrestricted Cash Reserves
Target working capital Actual working capital
VI-03
Customer Impacts
With the budgeted rates identified above, the impact to a residential customer would be as
follows.
Average Single Family Home
City Average based on 15,000 gallons
2017 2018
2017/2018
Increase 2019 w/5/3/3
2018/2019
Increase
WATER 15 15 15
0.91 0.99 1.04
13.65 14.85 15.60
SEWER 15 15 15
3.32 3.98 4.10
49.80 59.70 61.50
Water 13.65 14.85 1.20 15.60 0.75
WA Fixed 15.09 16.45 1.36 17.27 0.82
Sewer 49.80 59.70 9.90 61.50 1.80
SW Fixed 14.66 17.59 2.93 18.12 0.53
Stormwater 14.44 18.05 3.61 18.59 0.54
MN Test Fee 1.59 1.59 0.00 1.59 0
109.23 128.23 19.00 132.67 4.44
VI-03
Finance Committee Meeting: 2019 Levy/Budget, Utility Rates
November 15, 2018
Hastings City Hall: Volunteer Room
7:45 a.m. – 8:00 a.m.
Members Present: Councilmembers Balsanek, Braucks, Vaughan*
Staff Present: City Administrator Melanie Mesko Lee
Finance Manger Melanie Lammers
Overview
Committee was asked to review 2019 Budget options for Health Insurance overage.
Health Insurance was budgeted at a 10% increase, but came in at a 0% increase. This
created lower expense in the amount of approximately $100,000 in our Levy supported
funds.
Three option were presented and discussed for the budget overage
1. Lower the Levy by $100,000
The impact of this was discussed. It would be around $10 less of tax for a median home
in Hastings.
2. Put the $100,000 in the newly created insurance fund.
This fund was created to more easily monitor insurance expense and claims, and to
build a reserve for items not covered by insurance, or emergency use.
-Our current insurance policy covers up to $2miilion per incident
-If the City is found liable for more than $2million for an incident, the City must pay the
money out of its coffers for the claim.
-Additional $1 million in coverage is $32,000 a year
-A built up insurance fund will also allow us flexibility in choosing our deductible, a
higher deductible creates lower insurance rates. To have a higher deductible, we need
money to cover incidents-the insurance fund would provide this.
-Staff Recommends fund balance target of $500,000 initially-this will take several years
to get to.
Councilmembers asked how much the fund should have in it, want to be prudent to
not build up to many funds by overtaxing. – Staff explained it is a policy decision for the
VI-03
Council to make. Many Cities have larger insurance fund balances upward of $1 million,
some keep less available.
3. Use the monies to fund a project or item that didn’t make the final 2019 budget cuts.
Discussion ensued on which projects, or how you would pick. Staff explained option for
well vetted items could be presented. Councilmembers questioned adding items that
had already been rejected. Also discussed splitting the overage between insurance fund
and a project.
Finance Committee members voted unanimously to put the $100,000 in the insurance
fund.
Utility Funds
Staff presented the three Utility funds and the financial outlook for each fund. Explained the
recommended increases to each fund, and talked about the capital projects in the next 5 years driving
the request. Staff also recommended having another utility rate study in 2020. The study would be less
in-depth, and rather take a look at how each fund performed under the new rates.
Water 5% - Staff recommended increasing water by 5%. The schedule from the rate study suggests a 9%
increase. Staff is cognizant of the large increase/changes from the rate study implementation, and is
sensitive to our customers, trying to keep any increase manageable for our residents. The water meter
replacement project, along with street reconstruction costs each year are driving the Water fund rate
increases. Engineering is looking at how to cut future replacement costs using technology to determine
if we can leave any of our Water infrastructure in the ground.
The future Capital projects dictate 9% rate increases in the future, but will be analyzed each year to
confirm. This fund is the most financially challenged, with Water projects being some of the most
expensive in the City.
Sewer 3%- Staff recommended increasing sewer by 3%. This is in-line with the rate study and
inflationary costs. It also maintains the funds financial sustainability when looking at future capital
projects.
Stormwater 3%- Staff recommended increasing stormwater by 3%. This is significantly less than the 25%
increase recommended in the Utility rate study. The lower increase is to keep up with inflationary costs.
The fund does not have solid future capital items to warrant a 25% increase at this time.
Customer impact charge was presented. The proposed changes will have a $4.44 increase to a
residential customer using 15,000 gallons of water a quarter. The last increase impact was $19.00 per
quarter for the same household.
-council member Balsanek stated his water bill is lower than that as he doesn’t use that much water,
asked what his increase would be. Staff explained it will be lower than the $4.44 if he is using less water
than 15,000 gallons.
VI-03
Finance committee discussed some of the upcoming Capital projects coming up. Councilmember
Vaughn stated he approves of the rate increase on the condition we have another Utility study in 2020.
3-0 Unanimous vote to recommend the rate increase.
Motion to dismiss, Second.
*Committee chair
VI-03
City Council Memorandum
To: Mayor Hicks & City Council Members
From: Nick Egger – Public Works Director
Date: November 29, 2018
Item: Approve Change Order #3 for Riverfront Renaissance Phase 3.1 Improvements
COUNCIL ACTION REQUESTED
Council is requested to approve the attached change order to the contract for Phase 3.1 of the Riverfront
Renaissance program.
BACKGROUND INFORMATION
The Change Order accounts for changes to a section of concrete sidewalk and ramp from the original design
layout to resolve some drainage issues that had been realized after installation of the original surface near the
American Legion building. The concrete had to be removed, and the layout and grades were changed to fit
together differently from the original plan, adding steps in place of a ramp.
FINANCIAL IMPACT
The value of the Change Order #3 results in a $3,907.27 increase to the total contract value, about a 0.77%
increase. Overall, change orders to date represent an increase to the original contract value of 2.4%
Below is a table summarizing to date the Change Orders to this contract.
Riverfront Renaissance Phase 3 Change Order Summary
Change
Order Date Item
Estimated
Value
1 5/16/2018 Increased Size of Electrical Trough, Additional Hand Hole, & Dumpster
Enclosure Door Reconfiguration.
$7,736.46
2 7/2/2018 Additional Echelon Control Unit – Bridge Aesthetic Lighting $575.94
3 11/26/2018 Sidewalk/Ramp Removal & Replacement – American Legion Rear Access $3,907.27
Net Total Increase/(Decrease) to date $12,219.67
Original Contract Value $509,430.00
Change Orders as Percentage of Contract Value to date 2.40%
STAFF RECOMMENDATION
The change order will result in a small increase of the total contract value and construction costs for the project,
but was necessary to ensure proper functionality of the infrastructure in question, and the value of all change
orders remains well within the project’s budget and contingencies. Staff recommends formal approval by the
Council.
VI-04
VI-04
VI-04
City Council Memorandum
To: Mayor Hicks & City Council Members
From: Bryan D. Schafer, Chief of Police
Date: December 3, 2018
Item: Declare surplus property and authorize for public sale
Council Action Requested:
Declare forfeiture vehicle as surplus and authorize for public sale/destruction.
Background Information:
The Hastings Police Department currently has one vehicle that has been seized through forfeiture
proceedings. The vehicle has been cleared for sale/destruction with the proceeds to be applied to the
Department's forfeiture account in accordance with Minnesota law. Upon declaration of the vehicle as
excess/surplus property, it will be made available for public sale via a commercially available online
auction service or destroyed. The following vehicle is to be declared surplus/excess property and
authorized for sale/destruction:
1999 Lexus S30 JT8CD32Z5X1004921 Forfeiture
Financial Impact:
Positive budgetary impact
Advisory Commission Discussion:
None
Council Committee Discussion:
None
Attachments:
None
VI-05
City Council Memorandum
To: Mayor Hicks & City Council Members
From: Michael T. Schutt, Fire & EMS Director
Date: November 29, 2018
Item: Accept Donation from Pat Moen Lawn Care, Inc.
Council Action Requested: Council is asked to accept a donation of one large wreath to be used in
conjunction with the Keep the Wreath White Fire Prevention Campaign. This wreath has been placed on
the east exterior wall of the fire station.
Background Information: The Keep the Wreath White Fire Prevention Campaign is a public outreach
program to remind our citizens of the importance of fire prevention during the busy holiday season. As
part of this program, a large wreath decorated with white lights is placed at the fire station along
Highway 61. For every preventable structure fire, within our service area, a white light will be replaced
with a red light. Our goal is to have a “white holiday season.”
Financial Impact: Pat Moen Lawn Care, Inc., has graciously donated the wreath to be used as part of
our campaign. The wreath has a sales value of $100.00
Advisory Commission Discussion: N/A
Council Committee Discussion: N/A
Attachments: N/A
VI-06
CITY OF HASTINGS
DAKOTA COUNTY, MINNESOTA
RESOLUTION 12- -18
A RESOLUTION EXPRESSING ACCEPTANCE OF AND APPRECIATION OF
A DONATION TO THE HASTINGS FIRE and EMS DEPARTMENT
WHEREAS, Pat Moen, owner of Pat Moen Lawn Care, Inc., has
designated that his donation of a large holiday wreath, valued at $100.00 be
used towards the Keep the Wreath White Fire Prevention Campaign; and
WHEREAS, the City Council is appreciative of the donation and
commends Mr. Pat Moen of Pat Moen Lawn Care Inc., for his civic efforts,
NOW, THEREFORE BE IT RESOLVED, by the City Council of the City of
Hastings, Minnesota;
1. That the donation is accepted and acknowledged with gratitude; and
2. That the donation will be used in the Keep the Wreath White
Campaign.
Adopted this 3rd day of December, 2018.
________________________________
Paul Hicks, Mayor
Attest:
____________________________
Julie Flaten, City Clerk
VI-06
City of Hastings 101 Fourth Street East Hastings, MN 55033-1944 Phone: 651-480-2350 www.hastingsmn.gov
To: Mayor Hicks & City Councilmembers
From: Melanie Mesko Lee, City Administrator
Date: December 3, 2018
Item: Truth in Taxation Hearing for 2019 Recommended Budget
Council Action Requested:
Conduct the Truth in Taxation hearing for the 2019 budget. The Council will be asked to consider
adopting the final budget at their December 17, 2018 meeting.
Background Information
Purpose of the Budget
The budget represents the financial plan and priorities of the City of Hastings. It is intended to clearly
communicate the City’s goals and how resources are allocated to those priorities in an easy to
understand manner. The recommended budget is the result of an ongoing process whereby priorities
and goals are established and funded in alignment with Council directives and our CORE values.
Council and Committee Meetings
The Finance Committee (Vaughan*, Balsanek, Braucks) met in a workshop on May 14, 2018 to discuss
preliminary 2019 budget projections and to provide broad direction for the coming year’s budget
process and outcomes. The Finance Committee met again on two separate dates — August 16th and
November 15th-- to review 2019 budget information and proposals. Between those meetings,
Departments prepared their budget requests for consideration. Comprehensive information on
revenues, expenses, and department requests for capital, new initiatives, and personnel were brought
forward for discussion and explanation.
The full City Council then met on two separate dates – June 18th and August 16th –to review the
preliminary budget recommendations and provide further direction on the final levy and budget items.
At the August 2nd Finance Committee Workshop, staff was directed to develop a 2019 budget with a
tax rate under 60% and balanced operations. This calculates to a 2019 preliminary tax levy of
$14,233,201.
A 2019 Council Workshop was held on August 16th which met those directives. Capital project requests
and funding was reviewed, along with the tax impact of the proposed 2019 levy.
VII-01
P a g e | 2
The Finance Committee met on November 15th to make a recommendation for the 10% budgeted for
health insurance (which increased 0%). It was recommended to use the $100,000 in the insurance
fund. This fund is used in case of liability exceeding the City’s insurance coverage. It is a fund being
created in 2019 to help minimize the City’s liability exposure in future years.
Historical Information
The City experienced its largest tax capacity increase since 2015 for the 2019 year. Overall City
tax capacity will increase by over 8% in 2019 to $21,297,719.
In alignment with a City Council’s goal, staff has prepared a budget which reduces the City’s tax
rate in 2019. The tax rate has been declining from a high of 68.99% in 2013 to a projected
59.55% with the proposed 2019 tax levy. Additionally, the City’s debt levy (the portion of the
tax levy needed to make debt payments) has averaged approximately $3,100,000 over the past
six years.
0.00%
10.00%
20.00%
30.00%
40.00%
50.00%
60.00%
70.00%
80.00%
90.00%
100.00%
-
2,000,000
4,000,000
6,000,000
8,000,000
10,000,000
12,000,000
14,000,000
16,000,000
18,000,000
2013 2014 2015 2016 2017 2018
proposed
Local Tax
Capacity
Levy
LGA
Tax Rate
Year Tax Rate
2014 66.25%
2015 62.58%
2016 63.58%
2017 62.52%
2018 60.86%
2019*59.55%
* proposed rate
Year Debt Levy
2014 2,700,000$
2015 2,800,000$
2016 3,035,000$
2017 3,349,999$
2018 3,424,475$
2019*3,141,681$
* proposed rate
VII-01
P a g e | 3
Recommended Budget
The recommended budget is the result of many meetings with our department staff and
following Council direction to responsibly take care of our current assets. The recommended
budget is balanced operationally and makes use of Local Government Aid for necessary one
time projects and initiatives to support our services to the community. As part of the proposed
levy and budget, we have the following significant items identified within the
recommendations:
Aquatic Center equipment updates
Medical and fire equipment
Computer/IT updates
Two squad cards for the police department, and an ambulance remount
Arena building repair
City Hall maintenance and remodel
Economic development initiatives
o Branding initiative
o Block 1 cleanup
Infrastructure improvements
o Neighborhood improvement project
o Pedestrian crossing enhancements
o Highway 61 scoping study
o Continue sanitary sewer trunk lining program
o Continue water meter replacement program
o Continue mill and overlay program
Impact on Taxpayers
The City Council has
consistently shown a
high sensitivity to
how budget
decisions impact the
Hastings taxpayer.
Accordingly, we have
prepared the
following analyses:
Homeowners
The City’s median
home value for 2019
is approximately
$218,300 and would
pay an estimated
$1,195 in City property taxes annually at the 2019 proposed tax rate.
VII-01
P a g e | 4
Businesses
Property taxes
for commercial
properties are
impacted by a
variety of factors
including
valuation, fiscal
disparities and
tax classification,
such that a
comparison by
property value
alone (as for
homeowners)
does not provide
an accurate
picture of tax
impact. The
comparison
below looks at
the tax history of
a sampling of
actual properties that represent the various types of commercial properties that exist within
the City. Impacts from the proposed 2019 levy are under $100 for the 2019 tax year for all
three property classes.
Additional Information
Additional detail on the 2019 proposed budget is available in the attached “2019 City of
Hastings Budget at a Glance” and online at www.hastingsmn.gov/budget .
Next Steps
Following the Truth in Taxation hearing on December 3rd the Council will be asked to consider
the full and final 2019 budget, levy, and HEDRA levy at their next regular meeting on December
17th.
I would like to extend a sincere appreciation to the leadership of the Finance Committee as well
as our staff for their work and involvement thus far on the 2019 budget. We continue to
approach the budget process in a strategic and holistic manner—balancing many needs with
limited resources. I am proud of our staff’s creativity and innovation in providing these services
in alignment with Council policy goals.
VII-01
City Council Memorandum
To: Mayor Hicks & City Council Members
From: Nick Egger – Public Works Director
Date: November 27, 2018
Item: Consider Resolution of Support – MnDOT Highway 316 Recommended Scope of Improvements
COUNCIL ACTION REQUESTED
Council is requested to consider the attached resolution indicating support of the recommended project scope for
changes to Highway 316 by MnDOT, scheduled for construction in 2021.
BACKGROUND
The City and MnDOT have been working through a scoping study of the project corridor for the last 12 month, with
public feedback solicited at open house meetings in February and August, online solicitation through MnDOT’s project
website, and direct meetings with locally impacted business interests and the Chamber of Commerce. The City has
also held three City Council workshops for direct interaction between the project team and elected officials.
Early on and throughout this process, four predominant areas of concern became very evident.
• Ability to access Highway 316, particularly for left-turns
• Safety
• Lack of Pedestrian & Bicyclist facilities
• Traffic Speeds
In receiving this feedback, the project management team worked extensively to develop a matrix of potential solutions
and evaluated those solutions for their effectiveness at addressing the concerns. These options were aired before the
public at-large during an open house held on August 21st, and presented for feedback using interactive tools through
MnDOT’s project website. Taking the stakeholder engagement further, MnDOT and the City reached out to the
Industrial/Business Park community in early September and once again in mid-November to explain the concepts, the
rationale behind their selection, and their effectiveness at addressing the predominant concerns. The team also
presented analysis results and design details to businesses who had operational concerns about the roundabout
concept at Spiral Boulevard to gain an improved level of comfort with that option. The recommended project scope is
a result of these outreach efforts and the careful and detailed analysis work conducted by the project management
team.
KEY PROJECT DESIGN FEATURES
ROUNDABOUT INTERSECTION CONTROLS
▪ Locations would be at Spiral Boulevard, Tiffany Drive, and
Tuttle Drive.
▪ Compact design that fits almost entirely within existing
right of way, minimizing the need for property
acquisition.
▪ Will work as effectively as full-sized roundabouts at
managing both present and projected traffic.
▪ Fully effective at handling large trucks, with
surmountable center island.
VIII-A-01
▪ Addresses access difficulties for side streets, providing acceptable gaps in traffic for both present and future
traffic volumes.
▪ Analysis shows effectiveness at facilitating traffic regardless of future changes to traffic control method at
Highway 61 and Highway 316 intersection.
▪ Provides traffic calming and tempering of vehicle speeds.
▪ Provides improved locations for pedestrian crossing activity to occur due to slower speeds and refuge islands.
MEDIAN ISLANDS & ACCESS RESTRICTIONS
▪ Improves safety by limiting locations where left turns can
occur and minimizes risk-taking opportunities.
▪ Used in conjunction with roundabouts, U-turns are made
possible by traveling a slightly increased distance in opposite
direction.
▪ Enhances restriction of lanes, inducing calming of traffic
speeds.
▪ Provides refuge area for locations of pedestrian crossing
activity.
PEDESTRIAN & BICYCLE TRAILS
▪ On each side of Highway 316 from 31st to the south.
▪ Includes connections with Civic Arena area and with
existing trails at south end of City.
▪ Extends off-street facilities and connectivity with MRT
Trail system.
▪ Provides students a path to walk to bus stops and may
provide opportunity for changes in pick-up/drop-off
location of school buses.
ESTIMATED COSTS & FUNDING
MnDOT estimates the cost of implementing the
recommended design to be in the range of $4.5-$5.6 Million.
MnDOT presently has $2.4 Million allocated towards the
portion of the project within the City limits, with the
remainder of presently available funding going towards the
mill and overlay portion of the project south of town. MnDOT
cost-share policy would require the City to fund a minimum of
$500,000, and perhaps up to $610,000 if actual project costs
fall near the higher end of the estimate. This would leave a
remaining gap in funding of $1.65-$2.55 Million. MnDOT has
expressed openness to partnering with the City and our State
elected officials to pursue funding to close this gap in the upcoming legislative sessions, but will need a City resolution
of support for the project to begin that process. The City also would have options at its disposal for contributing more
of its own funds towards closing the gap, such as its State Aid for Local Transportation account, or through allocating
capital funds in future budget years.
SCHEDULE
This project is scheduled in MnDOT’s State Transportation Improvement Program (STIP) to be under construction in
2021. Leading up to that point in time, MnDOT must work diligently on final design preparation, funding allocations,
right of way acquisitions, and project bidding, all of which will take two years from start to finish.
VIII-A-01
STAFF RECOMMENDATION
The recommended design concept has been carefully analyzed and studied, vetted by the general public, business
community, and technical professionals; it best addresses the most prominent concerns identified through the public
engagement process. Implementing the design at this time is a collective opportunity for both MnDOT and the City to
significantly resolve persistent traffic and safety issues along this section of Highway 316 for the foreseeable future,
and to take advantage of some funding streams that would otherwise not be made available under standard MnDOT
project prioritization structure. With these things in mind, staff recommends the Council adopt the enclosed
resolution expressing support for the recommended project scope. If Council support is not provided on the
recommended improvements as a result of this process, MnDOT intends to move forward with a mill & overlay of the
corridor and not return to this corridor for the life of that improvement (15 to 20 years).
VIII-A-01
CITY OF HASTINGS
DAKOTA COUNTY, MINNESOTA
RESOLUTION NO.
RESOLUTION IN SUPPORT OF THE RECOMMENDED SCOPE AND FEATURES
FOR THE 2021 TRUNK HIGHWAY 316 IMPROVEMENTS
WHEREAS, The Minnesota Department of Transportation (MnDOT) proposes to make certain improvements on a portion of
Trunk Highway 316 located in the City of Hastings under State Project (S.P.) 1926-22 in the year 2021; and
WHEREAS, MnDOT and the City facilitated an extensive public engagement process to gather feedback and concerns of the
public for purposes of developing recommended design concepts that would best address their inputs, and
WHEREAS, the predominate concerns expressed by the public were Access to Trunk Highway 316, Safety, Pedestrian Facilities,
and Vehicle Speeds; and
WHEREAS, the public engagement, technical design, and analysis process have together yielded a recommended layout
concept that collectively addresses the aforementioned concerns to a significant and reasonable extent; and
WHEREAS, The City of Hastings supports the inclusion, in this project letting, of improvements along Trunk Highway 316
located within the City Limits of Hastings that address the concerns expressed during the public engagement process; and
WHEREAS, the Minnesota Department of Transportation Policy and Procedures for Cooperative Construction Projects with
Local Units of Government, the City will have a participation in the cost for this work and the City share for this work.
WHEREAS, MnDOT has requested that the City formally indicate its intent to participate in the costs of the improvements in
accordance with MnDOT’s “Policy and Procedures for Cooperative Construction Projects with Local Units of Government”
dated January 19, 2016.
NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HASTINGS AS FOLLOWS; that
1. The City of Hastings hereby supports the implementation of the recommended project scope and layout for
improvements along Trunk Highway 316 as herein described and presented by MnDOT.
2. Following approval by the Minnesota Department of Transportation of plans and specifications for the improvement
of said trunk highway and City Street, before a contract is awarded for the construction of said improvements, the
City shall enter into an agreement with the State which shall provide that the City shall pay its share of the cost of the
requested improvements as determined by the State in accordance with the latest “Policies and Procedures for
Cooperative Construction Projects with Local Units of Government” (a copy of which has been received by the City).
3. The City will work in partnership with MnDOT and State elected officials in pursuit of additional outside financial
resources to assist with covering project funding gaps.
ADOPTED BY THE CITY COUNCIL OF HASTINGS, MINNESOTA, THIS 3RD DAY OF DECEMBER, 2018
Ayes:
Nays:
Paul J. Hicks, Mayor
ATTEST:
Julie Flaten, City Clerk
SEAL
VIII-A-01
City Council Memorandum
To: Mayor Hicks & City Council Members
From: Nick Egger – Public Works Director
Date: November 29, 2018
Item: Consider Parking Restrictions Modifications – W 1st Street
COUNCIL ACTION REQUESTED
The Council is requested to consider a resolution modifying parking restrictions on parallel stalls along the
north side of W 1st Street between Fraiser and Farm Streets.
BACKGROUND INFORMATION
Staff received a complaint and concerns from a resident living near the intersection of Olive and 1st Streets
earlier in the year that Regina Senior living employees were regularly parking in front of their home at 120
Olive Street, thereby obstructing mail delivery from time to time and causing sightline issues for the
resident while backing out of their driveway. Hastings Police contacted Regina Senior Living management
to request that they apply some pressure to employees to utilize the on-site parking facilities at the
complex to help alleviate the concern. Management had limited success with this and cited that there was
nothing they could do to compel employees to not use parking spaces available on a public street.
In follow up to this, staff met with the Operations Committee to discuss alternative solutions to mitigate
the issue. The outcome of that discussion was a recommendation from the Operations Committee to
propose lifting parking restrictions on a portion of W 1st Street alongside the Regina Hospital and Regina
Senior Living complex to provide an area where the small number of employees currently parking on Olive
Street could relocate.
The section being proposed for allowing on-street parking is equal to or closer in proximity to the Hospital
and Senior Living complex than the Olive Street location. I have attached a map indicating the affected
section. W 1st Street does have adequate width to allow on-street parking and sight lines from exiting
driveways of the Hospital and Senior Living Complex will not be compromised.
FINANCIAL IMPACT
There is very limited financial impact in implementing the proposed changes, with a small amount of staff
time to remove a couple of existing No Parking signs and change a sign out from an existing post.
ATTACHMENTS
A resolution to adopt the aforementioned parking restrictions, along with several photos showing the
current impacts, and a graphic to show the proposed area of restrictions, have all been attached for
reference and consideration.
VIII-A-02
1st Street W
Cou
n
t
y
R
o
a
d
4
2
1s
t
P
l
a
c
e
Fa
r
m
S
t
r
e
e
t
Fr
a
i
s
e
r
S
t
r
e
e
t
Ol
i
v
e
S
t
r
e
e
t
St
a
t
e
S
t
r
e
e
t
Reduce area of restrictions on thisportion of 1st Street to allowparking for employees
120
Pl
e
a
s
a
n
t
D
r
i
v
e
Regina Hospital
Regina Senior Living
Proposed Solution - Recommendedby Operations Committee
Olive Street Parking Concern Parking Prohibited 24/7
Parking Allowed - 2 Hour ZoneParking Prohibited 7am-4pm Monday-Friday
Parking Allowed (24 Hour Max per Ordinances)
Existing Restrictions Proposed Changes
VIII-A-02
CITY OF HASTINGS
DAKOTA COUNTY, MINNESOTA
RESOLUTION NO.
RESOLUTION TO LIFT PARKING RESTRICTIONS ON THE
NORTH SIDE OF WEST 1ST STREET
WHEREAS, The City of Hastings has received a request to consider mitigation of ongoing concerns with on-
street parking activity on Olive Street near its intersection with West 1st Street, and
WHEREAS, said concerns are result of on-street parking activity by employees of the Regina Hospital and
Senior Living complex located on the north side of West 1st Street, and
WHEREAS, the Operations Committee of the City Council met to discuss the aforementioned issues, and
came to a recommendation that the Council consider allowing a place for a limited amount of on-street
parallel parking to occur along the northern side of West 1st Street, and
WHEREAS, the proposed modifications allowing parking on the north side of West 1st Street will not
interfere with residences, is still conveniently located for employees of the Regina Hospital and Senior
Living complex, will not affect the operation of West 1st Street, or negatively impact the safety of the
traveling public entering and exiting the Regina Hospital and Senior Living complex.
NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HASTINGS AS FOLLOWS:
1. The City of Hastings will remove currently in-place full-time restrictions of on-street parking along
the north side of West 1st Street, from a point 60 feet west of the western driveway of the Regina
Senior Living facility, to a point 50 feet east of the rear access driveway to the Regina Hospital,
located just east of Farm Street. All parking along this section of West 1st Street will be required to
conform to the City’s Ordinances for on-street parking.
ADOPTED BY THE CITY COUNCIL OF HASTINGS, MINNESOTA, THIS 3RD DAY OF DECEMBER, 2018.
Ayes:
Nays:
Paul J. Hicks, Mayor
ATTEST:
Julie Flaten, City Clerk
SEAL
VIII-A-02
City Council Memorandum
To: Mayor Hicks & City Councilmembers From: Justin Fortney, City Planner Date: December 3, 2018 Item: Resolution: Variances for an Existing Sign – 2018-58 – M & H Gas – 1402 Vermillion St Council Action Requested: Consider the requests for the variances listed below and take action on the attached resolution. 1. Sign Height
2. Sign Face Size The City Council serves as the Board of Adjustment and Appeals in consideration of the variance, requiring the support of 6 of 7 councilmembers
Background Information: The applicant is proposing to relocate their pole sign 100-feet to the north as it is
currently obscured from northbound traffic, due to traffic light poles. The variances will allow a nonconforming sign to be relocated on the site. No other changes are proposed for the existing sign.
The zoning ordinance only allows for legally nonconforming (grandfathered) signs to be
refaced. Other modifications including relocation require full compliance with the current sign code, which was modified sometime after they installed the sign about 14 years ago. Please see the attached Planning Commission staff report for additional information.
Advisory Commission Discussion: The Planning Commission voted 3-2 to recommend denial of the variances at the November 26, 2018 meeting. No members of the public spoke at the meeting.
Some commissioners stated they had no issues with the existing sign or its proposed relocation, but did not want to change its grandfather status to a permanent status, which would allow it to remain twice as large as other commercial signs for ever. Commissioners asked if there were a way to allow
the relocation with a condition for future removal similar to its grandfathered
status. Staff responded that only conditions needed to protect public health, safety, or the environment may be added to a variance approval.
VIII-B-01
Council Committee Discussion: N\A
Attachments:
•Resolution – Denial of Variances
•Planning Commission Staff Report – November 26, 2018
Additional information from the applicant 11-29-2018•
VIII-B-01
HASTINGS CITY COUNCIL RESOLUTION NO. ______________ A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HASTINGS DENYING THE REQUEST OF INDIGO SIGNWORKS AND M&H GAS TO VARY FROM HASTINGS CITY CODE 155.08 AT 1402 VERMILLION STREET W Council member ___________________________ introduced the following Resolution and moved its adoption: WHEREAS, Indigo Signworks and M&H Gas, have petitioned for an 11-foot
variance to the maximum sign height and 50 square foot variance to the maximum sign face size from the 6 and 50 foot maximums in order to relocate a legally nonconforming sign in the C-3 zoning district specified in Hastings City Code 155.08(e), generally located at 1402 Vermillion Street, legally described as all of Block 6, TRIPPS ADDITION, and
Block 98, TOWN OF HASTINGS BLKS 1 THRU 99, Dakota County, Minnesota; and
WHEREAS, on November 26, 2018, the Planning Commission of the City of Hastings serving as the Board of Zoning Adjustment and Appeals held reviewed the petition as required by state law, city charter and city ordinance; and
WHEREAS, The Planning Commission voted 3-2 to recommend denial of the petition; and WHEREAS, The City Council has reviewed the petition and concurs with the
opinion of the Planning Commission.
NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HASTINGS AS FOLLOWS:
That the City Council hereby denies the variance request as presented based on the
following findings of fact and conclusions: 1) The request is not in harmony with the purposes and intent of the ordinance. The purpose of the sign regulations stated in Hastings City Code chapter 155.08(e) is to have a uniform
and aesthetically appealing size of commercial signs within the city. 2) The Applicant has not demonstrated practical difficulties in complying with the zoning ordinance and other reasonable alternatives for similar use of the property are available to the applicant. There is an existing sign along Vermillion Street that is not obscured. The
VIII-B-01
subject sign could be disassembled and partially rebuilt in a different location in a manner
that meets the current sign code.
Council member _____________________ moved a second to this resolution, and upon being put to a vote it was unanimously adopted by all Council members present.
Adopted by the Hastings City Council on December 3, 2018, by the following vote: Ayes: Nays:
Absent:
ATTEST: ______________________________ Paul J. Hicks, Mayor
_____________________________________ Julie Flaten, City Clerk (City Seal)
I HEREBY CERTIFY that the above is a true and correct copy of resolution presented to
and adopted by the City of Hastings, County of Dakota, Minnesota, on the 3rd day of
December, 2018, as disclosed by the records of the City of Hastings on file and of record in the office.
______________________________
Julie Flaten, City Clerk (SEAL) This instrument drafted by:
City of Hastings (JJF) 101 4th Street East Hastings, Minnesota 55033
VIII-B-01
Additional information from the applicant 11-29-2018
The photos show the old traffic signal pole, still in use, and the new pole
base. The old signal was to the east of our ID sign. That pole also carried the
“arm” over the south bound lane, not blocking north bound highway 61 view of
the M&H sign. The new set up has the arm on the south side of the intersection
supported by the pole on the SW corner of the intersection. This blocks the view
of our sign.
OLD
New Base
VIII-B-01
Old and new being installed
New Signals
VIII-B-01
To: Planning Commission From: Justin Fortney, City Planner Date: November 26, 2018 Item: Variance – Nonconforming Sign Height and Size for Relocation
Planning Commission Action Requested Review and make a recommendation to the City Council on the proposed variance. Background The existing sign was installed about 14 years ago, prior to the existing codes now
limiting signs to a height of six (or nine feet tall with a decorative base) and 50 Sq Ft of sign area. The sign is grandfathered as a legal nonconforming sign and may continue to be operated and have the sign faces switched out. The existing sign is 17’ tall and 100 Sq Ft in size.
The Department of Transportation recently made intersection improvements to the area which changed the signal light pole in front of the south side of the sign. The property owners believe the new location of this signal pole obstructs the view of the sign to northbound traffic. The applicants are proposing to relocate the existing sign 100’ to the
north with no other changes. This will make the sign more legible by removing it from
the cluttered intersection. Nonconforming signs cannot be relocated unless they are granted a variance from their nonconformities, which in this instance are sign height and face size. The existing sign
would require an 11’ height variance and 50 Sq Ft size variance to be relocated.
If the sign were to be moved as is, with a variance, or as a conforming sign to the intended location, an existing smaller sign along Vermillion Street would have to be removed or relocated to another street frontage of the business. Only one sign is allowed
per street frontage.
Comprehensive Plan Classification
The 2030 Comprehensive Plan designates the property as Commercial.
Zoning Classification
The property is zoned C-3 Community Regional Commerce, the following land uses abut the property:
Planning Commission Memorandum
VIII-B-01
Direction Existing Use Zoning Comp Plan North Office/ Residential Commercial Commercial East CVS Commercial Commercial South Holiday Commercial Commercial West Residential Medium Density Res Medium Density Res
Existing Condition
The parcel is 1.82 acres and developed with a connivance store with fuel sales and holds a valid Special Use Permit for a carwash. The existing sign is located on private property just outside the sight triangle of the intersection corner. Variance review Below is a list of variance requirements that must be satisfied prior to approval of a variance. The applicant believes the findings are met in the following ways:
• Evidence that practical difficulties in complying with the regulations exist
o Leaving the sign in place does not allow for northbound visibility.
o Requiring an existing sign in good condition to be replaced to reattain
legibility due to recent actions beyond our control would pose practical
difficulties.
• Circumstances relating to these difficulties may not have been created by the
landowner.
o The sign was visible when we installed the sign. The Minnesota Department
of Transportation recently obscured the visibility of our sign with the
installation a new larger light signal this past summer.
• The variance may not alter the essential character of the locality
o The character of the area will remain unchanged, the existing sign will not be
modified other than its location which will still be along the same Vermillion
Street frontage.
o There are other similarly sized nonconforming sings in the area.
Notification Immediate neighbors were notified of the request and no comments have been received. Attachments:
• Site plan
• Photographs
• Application
VIII-B-01
VIII-B-01
2015 Street Photo (taken from a different angle)
2018 Street Photo
VIII-B-01
VIII-B-01
City Council Memorandum
To: Mayor Hicks & City Council Members
From: Alan Storlie, Hastings Fire Relief Association President
Date: November 28, 2018
Item: FRA pension Increase
Council Action Requested: The Firefighters Relief Association is requesting City Council action to
approve a pension increase of $300.00 per year of service to $6,400.00
Background Information: Currently, our annual lump sum amount is $6,100.00 for those serving 20
years or more. Statutory formulas and our funding level would support the increase. To remain
conservative and not offset these calculations in one calendar year, we have chosen a benefit level much
lower than what the surplus of our fund would support. In previous years, the Board of Trustees has
used maintaining a 10% surplus in our investments as the threshold for seeking a benefit increase.
Currently our surplus is approximately 38%. Approving this increase would reduce that surplus to
approximately 31%, still well above that 10% threshold.
The Fire Relief met with the Finance Managers in May and also had a FRA 101 presentation with the
Council on November 19, 2018.
Financial Impact: Although I cannot guarantee that this action will not require Municipal financial
support in the future, I can assure you that nothing obvious would indicate this need.
Advisory Commission Discussion:
Council Committee Discussion:
Attachments:
November 19, 2018 Fire Relief Association Workshop Minutes
VIII-C-01
Minutes
City Council Workshop: Fire Relief 101
November 19, 2018
Hastings City Hall: Volunteer Room
Members Present: Acting Mayor Vaughan
Councilmembers Balsanek, Braucks, Folch, Leifeld, Lund
Staff Present: City Administrator Melanie Mesko Lee
Administrative Services Director Julie Flaten
Finance Manger Melanie Lammers
Senior Accountant Ashley Parker
Fire & EMS Director/FRA Member Mike Schutt
Fire Relief Board Members Craig Latch, Alan Storlie, Angela Neuharth,
Robert Wargo III, Dave Janssen
POC Gary Stevens
Absent: Mayor Hicks
Acting Mayor Vaughan called the meeting to order at 6:00 p.m.
The City Council had requested an overview of how the paid, on-call Firefighters and the Fire
Relief Association relate to the full-time Firefighter/Paramedics and City employment. Melaie
Lammers and Colleen Hartmon-Bollom, the Financial Advisor of Hastings’ Fire Relief prepared a
presentation describing the relationship between the City of Hastings and the Fire Relief
Association (FRA).
The City of Hastings oversees the department, which employs paid-on call firefighter/EMTs,
who are also members of the FRA, which is a separate non-profit that uses state aid and
investment returns to provide a pension to vested FRA members. Benefits are disbursed in a
one-time lump sum benefit based on years of service. The FRA must receive City approval for
any increases in the pension amount. The City Council has asked that the pension increase
requests be aligned with the City’s annual budget process. The FRA is requesting a $300
increase to their pension to bring the annual benefit to $6,400.
Audit requirements mandate the parameters for reporting and compliance for the fund. If the
funds do not perform well and have a deficit, the City of Hastings is required to cover the
finding shortfall. Increases to pension amount, once approved, cannot be reduced.
The Council thanked staff for the explanation and requested future updates to ensure clear
communication between the FRA and the City staff and City Council.
Meeting was adjourned at 6:56 p.m.
VIII-C-01
CITY COUNCIL
MEMORANDUM
To: Mayor Hicks & Councilmembers
From: Melanie Mesko Lee, City Administrator
Re: Accept Resignation of City Administrator Melanie Mesko Lee and Consider
Process for Recruitment and Hiring to fill Vacancy
Date: November 28, 2018
Council Action Requested:
Accept resignation of City Administrator Melanie Mesko Lee and consider process to fill the City
Administrator position.
Background Information
On November 21, 2018 I submitted my resignation as City Administrator, effective January 4,
2019 in alignment with my employment agreement. At the November 20, 2018 Council
meeting, there was inquiry about the process to fill the position. Upon submission of my
resignation, I recommend the Council accept the resignation and develop a process by which
the Council fill the vacancy of City Administrator.
During any vacancy, we look upon that as an opportunity to consider the position, the strategic
vision of the department and organization, and make a determination on the preferred way the
position can best continue to serve the community. With the City Administrator position,
Sections 3.10 and 3.11 of the City’s Charter defines the role of the position and the duties of
City Administrator. A job description has also been created for the position.
Within those parameters and absent any Charter amendment, the City Council has the ability to
define the process by which to fill the position. Based upon current City structure (including
both City Code and Charter), professional best practices, and my professional perspective based
upon my knowledge of the position and the community, I am offering the following process for
consideration by the Council.
It should be noted that the conceptual timeline below may be aggressive depending on the
process by which the Council adopts to fill the vacancy and the timeliness of developing that
process. The Council is encouraged to be realistic in considering the timeline in light of other
regularly scheduled meetings, other Council commitments (chamber awards, LMC elected
VI-02
officials training, LMC legislative conference, etc.), ongoing staff responsibilities, and a
consultant’s schedule and availability.
Conceptual Timeline
December 3, 2018
• City Council accept the resignation of Melanie Mesko Lee as City Administrator and refer
the issue of “City Administrator Recruitment” to the Administration Committee of the
Council (Braucks*, Folch, Lund) to meet and review current job description and the
preferred process to be used to fill the vacancy. (public meeting)
Mid/Late-December 2018
• Administrative Committee meets. Issues for consideration:
o Appointing Interim City Administrator effective January 5, 2019
o Hiring a consultant
o Developing a Request for Proposals and conceptual timeline
Late December 2018/early January 2019
• Finalize RFP for recruitment services and issue (public meeting).
Be cognizant of the holidays and expect schedule delays; build that in the timeline.
Early-mid January 2019
• Appoint Interim City Administrator effective January 5, 2019
• Review Consultant proposals received and award contract for consultant. (public meeting).
Mid/Late-January 2019
• Finalize position and recruitment details with chosen Consultant
Early February 2019
• Consultant issues position profile and begins recruitment (publicly advertised)
Early March 2019
• Consultant accept applications;
• Following close of recruitment, allow Consultant to narrow down the number of applicants
to a semi-finalist status.
Mid-Late March 2019
• Consultant meet with City Council and recommend finalists. (public meeting)
VI-02
Late March/Early April 2019
• Council Interviews/background checks/reference checks (public meeting)
Late March/Early April 2019
• Determination of successful candidate and announced. (public meeting)
*note—this may be at the same time as the interviews above
30-45 days later
• New CA Starts
Commission Discussion
N/A
Council Committee Discussion:
To Be Determined. Administration Committee recommended to be involved; full Council will
also need to determine preferred role in process.
Financial Considerations
A complete recruitment process provides a full range of services to assist the Council while also
allowing staff to continue to fulfill ongoing operational responsibilities. Costs associated with a
recruitment can range from $15,000-$25,000 depending on the scope of services. Additional
compensation for appointing an Interim City Administrator would be necessary. These costs can
be paid for through salary savings within the current vacancy.
Attachments
• City Charter Section 3.10 & 3.11
• City Code Section 31.16
• Mesko Lee Resignation Letter
VI-02
CITY CHARTER
SECTION 3.10. THE CITY ADMINISTRATOR. The City Administrator shall be the chief
administrative officer of the City. The City Administrator shall be chosen by the council solely on
the basis of their training, experience, executive and administrative qualifications. The City
Administrator shall be appointed for an indefinite term and may be removed at any time by an
affirmative vote of a majority of the entire council. But after the City Administrator has served
as Administrator for one year, the City Administrator may demand written charges and a public
hearing on the charges before the council prior to the date when the City Administrator's final
removal takes effect. After the hearing, if one is demanded, the council shall have unlimited
discretion either to reinstate the Administrator or make the City Administrator's removal final.
Pending the hearing and removal, the council may suspend the Administrator from office. A
majority of the entire council may designate some properly qualified person to perform the
duties of the Administrator during the City Administrator's absence, or disability or while the
office is vacant.
SECTION 3.11. POWERS AND DUTIES OF THE CITY ADMINISTRATOR.
Subdivision 1. The City Administrator shall be responsible to the council for the administration
of the City's affairs and shall have the powers and duties set forth in the following subdivisions.
Subdivision 2. The City Administrator shall see that this charter and the laws, ordinances and
resolutions of the City are enforced.
Subdivision 3. The City Administrator shall appoint and remove upon the basis of merit and/or
fitness alone, all employees of the City, except that the City Administrator shall receive council
approval to either appoint or remove department heads and division heads established by
either resolution or ordinance.
Subdivision 4. The City Administrator shall exercise control over all departments and divisions of
the City Administration created by this charter or by the council. Except for the purpose of
inquiry the Council and its members shall deal with and control the administrative services
solely through the City Administrator, and neither the Council nor any member thereof shall
give orders to any subordinates of the City Administrator either publicly or privately.
Subdivision 5. The City Administrator shall attend all meetings of the council and may take part
in discussion but not vote.
Subdivision 6. The City Administrator shall recommend to the council for adoption such
Measures as he or she deems necessary for the welfare of the people and the efficient
administration of the City's affairs.
VI-02
Subdivision 7. The City Administrator shall keep the council fully advised on the financial
condition and needs of the City, and shall prepare and submit to the council and annual budget
and capital program.
Subdivision 8. The City Administrator shall submit to the council and make available to the
public a complete report on the finances and administrative activities of the City at the end of
each fiscal year.
Subdivision 9. The City Administrator shall make recommendations for terminating and
suspending Department heads and Division heads, and may suspend any Department head or
Division head, until the next Council meeting when the Council shall affirm, modify or rescind
the suspension.
Subdivision 10. The City Administrator shall perform such other duties as are prescribed by
charter or may be required by the council.
Ord. 2010-09, 3rd Series Passed 4-19-10
VI-02
CODE OF ORDINANCES
§ 31.16 CITY ADMINISTRATOR
(A) Office created. The Office of City Administrator is hereby created. The City Administrator
shall be appointed by the Council on the basis of his or her training, experience, and
administrative qualifications.
(B) Duties. The duties of the City Administrator shall be as follows:
(1) Exercise control and supervision over all departments of the City and coordinate the
activities of consultants and advisory bodies.
(2) Exercise control over all departments of the City; appoint and remove all employees
of the City, except department heads, upon the basis of merit and/or fitness alone. Department
heads may be appointed or removed by the City Administrator only after receiving Council
approval. The City Administrator shall make recommendations for the suspension and
termination of department heads, and may suspend any department heads, until the next
Council meeting when the Council shall affirm, modify, or rescind the suspension. The City
Administrator shall act as the personnel officer and shall be responsible for the implementation
of the City’s personnel policy;
(3) Secure the enforcement of all laws, provisions of the City code and resolutions of the
City and of the state as they apply to the City, and make recommendations for changes or
additions to ordinances when necessary;
(4) Attend all special and regular meetings of the Council and actively participate in the
meetings in all respects, except voting;
(5) Prepare and submit to the Council the proposed annual budget, and enforce and
administer all provisions of the adopted budget;
(6) Submit reports to the Council on City finances, budget status, and administrative
activities on a regular basis, as well as submit to the Council and make available to the public a
complete report on a financial and administrative activities of the City at the end of each fiscal
year;
(7) Supervise the preparation and coordination of and submit to the Council the annual
and long-range work programs of the department of the City;
(8) Keep the Council advised as to the future needs of the City, and make
recommendations on long-range promotion of community welfare;
VI-02
(9) Familiarize himself or herself with alternate and supplemental sources of revenue,
including but not limited to federal and state aids, loans, grants, and other sources of revenue,
and prepare and submit proposals to the Council and other appropriate agencies of the City
recommendations for actions necessary to fully take advantage of the sources;
(10) Personally maintain amicable relations with City employees and the public and
promote the relations between the Council and its employees and constituents and adjoining
and overlapping governmental entities;
(11) Recommend to the Council any other measures required for the efficient
administration of City affairs and promotion of community welfare; and
(12) Any other and further duties and responsibilities as may be assigned to him or her
by the Council, including some of those delegated to the City Clerk under City code provisions.
(Prior Code, § 2.80)
VI-02
November 21, 2018
Mayor Hicks and Councilmembers:
Several months ago, I chose to apply for the Burnsville City Manager position. The decision to
pursue a new opportunity wasn’t made lightly. I’ve had almost twenty years of working with
some of the most amazing people in the profession while in Hastings. Together, we’ve done
great work to help continue to move the community forward.
I had the tremendous fortune of being appointed Hastings City Administrator by a City Council
that was willing to have a big vision, do big things, and make courageous decisions. Thank you
for giving me the opportunity to serve the Hastings community. Your grace, leadership, and
civility have been a model of effective governance.
Our staff are great people who work hard every day to continue to move the needle forward.
This requires professionalism, respect, and courage and I thank you for the opportunity to work
with and learn from you.
I have been fortunate to meet many warm and genuine people in Hastings and I feel privileged
that you shared your talents and time with me. These experiences have changed me for the
better as a result of my time in Hastings and in service to this community.
With this letter, I tender my resignation in alignment with my employment contract and am
providing 45 days’ notice. My last day will be Friday, January 4, 2019.
Respectfully,
Melanie Mesko Lee
VI-02