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Hastings, Minnesota
City Council Minutes
November 19, 2018
The City Council of the City of Hastings, Minnesota met in a regular meeting on Monday, November
19th, 2018 at 7:00 p.m. in the Council Chambers at the Hastings City Hall, 101 East 4th Street, Hastings,
Minnesota.
Members Present: Mayor Hicks, Councilmembers Balsanek, Braucks, Folch, Leifeld, Lund and
Vaughan.
Members Absent: None
Staff Present: City Administrator Melanie Mesko Lee
Administrative Services Director Julie Flaten
City Attorney Dan Fluegel
Assistant City Engineer John Craven
City Engineer Ryan Stempski
Approval of Minutes
Mayor Hicks asked if there were any additions or corrections to the minutes of the Regular City
Council Meeting on November 5, 2018.
Minutes were approved as presented.
Council Items to be Considered
Councilmember Leifeld asked that the Council discuss the process for hiring a replacement for
the City Administrator position. Mayor Hicks stated this will be places as #1 under Administration.
Consent Agenda
Councilmember Vaughan motioned to approve as presented, seconded by Councilmember Folch.
Ayes, 7; Nays, 0.
1. Pay Bills as Audited
2. Resolution No. 11-08-18: Final Payment for 2018 Mill & Overlay Program – Park
Construction ($18,581.06)
3. Resolution No. 11-09-18: Final Payment for Vermillion River Dredging Project – JM
Hauling ($27,950.00)
4. Approve Pay Estimate No. 6 – Neighborhood Infrastructure Improvements – BCM
Construction ($260,273.02)
5. Approve Assessment Abatement for 2018 Neighborhood Infrastructure Improvements Project
6. Authorize Signature: 2019 Dakota County South Metro SWAT JPA
7. Memo: Declare Surplus Property and Authorize Public Sale
8. Resolution No. 11-10-18: Approve Massage Therapy License for Elianne McMahon-Miller
9. Resolution No. 11-11-18: Consent to and Approving Issuance of Revenue Obligations –
YMCA
10. Approve 2018 3rd Quarter Financial Report
Public Hearing – Annual Stormwater Pollution Prevention Plan Report
Caven introduced the item requesting Council to hold a Public Hearing for Hastings Annual
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Storm Water Pollution Prevention Plan. The Federal Clean Water Act requires small cities to submit a
permit to discharge storm water into receiving water bodies. The storm water permit typically covers a
five year period and is intended to reduce pollutants from not only our storm sewer discharge points, but
also from overland runoff that drains directly into rivers, lakes, and ponds. As part of the permit the City
was required to address six separate areas referred to as minimum control measures.
Public Hearing opened at 7:07 p.m.
Hearing no comments
Public Hearing closed at 7:08 p.m.
Council discussion on sweeping of Vermillion Street and City alleys
No Council action required on this item, public hearing and report only.
City Council Vacancy Process
Councilmember Leifeld inquired about the process in place to fill a City Administrator position
should a vacancy occur.
Mayor Hicks noted as of tonight’s meeting there has been no resignation. If a vacancy were to
occur Mayor Hicks suggested a process that would be led by the Administrative Committee of the
Council and would involve a review of the job description, the hiring of a consulting firm and the
appointment of an Interim City Administrator.
Council discussion on Councilmember involvement, not rushing the process and timeline.
Mayor Hicks and Councilmembers made the following announcements:
The Heritage Preservation meeting for Tuesday, November 20th has been cancelled.
The Operations Committee will meet on Wednesday, November 21st at 7:30 a.m. at the Public
Works Building.
City Offices will be closed on Tuesday, November 22nd and Friday, November 23rd in observation
of Thanksgiving.
On Monday, November 26th, the Planning Commission will meet at 7:00 p.m. at City Hall.
City Council Chambers are currently being renovated to update audio visual equipment, carpet
and paint.
On Tuesday, November 27th, there will be an Equity Innovation Lab at 6:00 p.m. at Dakota Pines
Banquet Center. There will be a $10.00 buffet-style dinner before the meeting and free child care
provided by the YMCA.
On Monday, December 3rd the City Council will hold a workshop at 5:30 p.m. to discuss
Highway 316.
Councilmember Vaughan will attend the High Speed Rail Commission meeting on Thursday,
November 29th. The Commission is working on rebranding.
Motion to adjourn the meeting was made by Councilmember Braucks, seconded by Councilmember
Leifeld. Meeting was adjourned at 7:33 p.m.
____________________________ ______________________________
Paul Hicks, Mayor Julie Flaten, City Clerk