HomeMy WebLinkAbout20181105 - CC Entire Packet
CITY OF HASTINGS
CITY COUNCIL AGENDA
Monday, November 5, 2018 7:00 p.m.
I. CALL TO ORDER
II. ROLL CALL
III. DETERMINATION OF QUORUM
Proclamation – Tom Bell Day
IV. APPROVAL OF MINUTES
Approve Minutes of the Regular City Council Meeting and Workshop on October 15, 2018.
V. COUNCIL ITEMS TO BE CONSIDERED
VI. CONSENT AGENDA
The items on the Consent Agenda are items of routine nature or no perceived controversy to be acted upon
by the City Council in a single motion. There will be no discussion on these items unless a Councilmember
or citizen so requests, in which event the items will be removed from the Consent Agenda to the appropriate
Department for discussion.
1. Pay Bills as Audited
2. Resolution: Approve One-Day Gambling Permit for Hastings Hockey Boosters
3. Approve Submittal of 2019 Community Funding Recycling Grant Application and JPA
4. Resolution: Accept Donation from Rivertown Lions Club to Hastings Police Department
5. Authorize Signature: Approve Amended Dakota County Drug Task Force Joint Powers
Agreement
6. Memo: Declare Surplus Property and Authorize for Public Sale
7. Resolution: Accept Donation from Maureen Vanyo to the Parks and Recreation
Department for Memorial Bench
8. Resolution: Accept Donations to the Parks and Recreation Department for the
Community Halloween Party
9. Resolution: Accept Donation from Rivertown Lions Club to the Hastings Fire/EMS
Department
10. Approve Change Orders No. 1-7: City Hall Masonry Restoration
11. Authorize Signature: Approve Agreement with Stantec for Feasibility Study
12. Resolution: Approve On-Sale and Special Sunday On-Sale Liquor License for Hastings
Public House
13. Approve Utility Vehicle Use Permit for Bruce Reuter
VII. AWARDING OF CONTRACTS AND PUBLIC HEARING
These are formal proceedings that give the public the opportunity to express their concern, ask questions,
provide additional information, or support on a particular matter. Once the public hearing is closed, no
further testimony is typically allowed and the Council will deliberate amongst itself and with staff and/or
applicant on potential action by the Council.
VIII. REPORTS FROM CITY STAFF
These items are intended primarily for Council discussion and action. It is up to the discretion of the Mayor
as to what, if any, public comment will be heard on these agenda items.
A. Public Works
B. Community Development
1. Authorize Signature: Hastings Economic Development and Administration/Management
Practices
C. Administration
1. Rotary Pavilion Programming Recap
2. Award Residential Solid Waste Contract
IX. COMMENTS FROM AUDIENCE
During this period of time, citizens may speak informally to the Council on subjects not on the agenda
X. UNFINISHED BUSINESS
XI. NEW BUSINESS
XII. REPORTS FROM CITY COMMITTEES, OFFICERS, COUNCILMEMBERS
XIII. ADJOURNMENT
Next Regular City Council Meeting: Monday, November 19, 2018 7:00 p.m.
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City Council packets can be viewed in searchable format on the City’s website at
http://www.hastingsmn.gov/city-government/city-council/city-council-agendas-and-minutes
Hastings, Minnesota
City Council Minutes
October 15, 2018
The City Council of the City of Hastings, Minnesota met in a regular meeting on Monday October 15,
2018 at 7:00 p.m. in the Council Chambers at the Hastings City Hall, 101 East 4th Street, Hastings,
Minnesota.
Members Present: Mayor Hicks, Councilmembers Balsanek, Braucks, Folch, Lund and Vaughan.
Members Absent: Leifeld
Staff Present: City Administrator Melanie Mesko Lee
City Attorney Dan Fluegel
City Planner Justin Fortney
Public Works Director Nick Egger
Communications Coordinator Lee Stoffel
Presentation – Pleasant Hill Library Update
Mary Scheide from Pleasant Hill Library provided an update on the Pleasant Hill Library remodel project.
The library has moved operations to 1355 Frontage Road, Suite 200 in the Westview Mall building. The
renovation is anticipated to be completed by Spring/Summer of 2019.
Presentation – Tennis Sanitation
Stacy from Tennis Sanitation presented a revenue sharing check to Hastings Football Connections in the
amount of $413.03 and a check to the City of Hastings in the amount of $231.09.
Approval of Minutes
Mayor Hicks asked if there were any additions or corrections to the minutes of the Regular City
Council Meeting and Workshop on October 1, 2018.
Minutes were approved as presented.
Consent Agenda
Councilmember Balsanek asked to remove item #7 from the consent agenda.
Councilmember Braucks asked to remove items #8 and #9 from the consent agenda.
Mayor Hicks placed all items under Administration.
Councilmember Balsanek motioned to approve as amended, seconded by Councilmember
Braucks.
Ayes, 6; Nays, 0.
1. Pay Bills as Audited
2. Resolution No. 10-02-18: Approve 1-Day Gambling Permit for SEAS on January 30, 2019
3. Resolution No. 10-03-18: Approve 1-Day Liquor License for Regina Hospital for January 28,
2018
4. Resolution No. 10-04-18: Support Dakota County’s 2019-2023 Capital Improvement
Program
5. Special Event Request – Gobble Gait
6. Accept Resignation: HEDRA Commissioner Pam Denning
7. Resolution No. 10-05-18: Authorize Grant Submittal – MN DEED Environmental Cleanup –
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Block 1
8. Resolution No. 10-06-18: Authorize Grant Submittal – Met Council TBRA Environmental
Cleanup – Block 1
9. Authorize Signature: Met Council LCDA Environmental Investigative Grant – Block 1
10. Approve Pay Estimate No. 5 – 2018 – 1 Neighborhood Infrastructure Improvements
($372,556.19)
11. Resolution No. 10-07-18: Order Public Hearing: SWPPP Annual Meeting
Public Hearing – Ordinance Amendment – Community Development and Building Department
Fees
Hinzman introduced the item requesting Council to adopt an Ordinance amendment to Hastings
City Code Chapter 34.03 – Fee Schedule. Proposed changes include: Increasing the current $50.00 fee to
$75.00 fee for al zoning permits including accessory structure, above ground swimming pools, and decks,
establishing a Home Occupation Permit Renewal Fee of $50.00, increasing the fee for a zoning ordinance
from $12.00 to $20.00. Fees increases better reflect staff time in processing permits.
Public Hearing opened at 7:11 p.m.
No Comments
Public Hearing closed at 7:12 p.m.
Water System Update
Egger provided an update of action taken since the October 1st City Council workshop including
chlorination, addressing community concerns, frequency of water testing, and next steps.
Council discussion on off gassing, taste and smell concerns. Alternatives to chlorination and the
costs of alternatives or chlorination. Egger stated that there is currently a feasibility study being done and
those results should be concluded in December, this will assist the City in determining what the best
choice is. Council also raised concerns about liability of the City if this were to happen again and health
concerns of residents. Egger let Council know that the reason for the current chlorination is for risk
management, public health, and prevention of another incident.
Carla Peterson from the Minnesota Department of Health responded the concerns by stating that
the strong smell and taste will last some time due to the chlorine reducing the amount of biofilm,
eventually, the taste and smell will decrease. Carla addressed the health concerns with explaining
disinfection by-productions. This is caused by organics in the pipes and water, this can cause carcinogens
to be in the water. Carla stated that this area has very low organics in our water, but the Minnesota
Department of Health with begin to test our water for disinfection by-products.
2nd Reading/Adoption: Ordinance Amendment – Community Development and Building
Department Fees
Councilmember Vaughan motion to approve as presented, seconded by Councilmember Braucks.
Ayes, 6; Nays, 0.
Resolution No. 10-05-18: Authorize Grant Submittal – MN DEED Environmental Cleanup – Block
1
This item was removed from #7 in the consent agenda and moved to Administration.
Councilmember Balsanek motion to approve as presented, seconded by Councilmember Braucks.
Ayes, 6; Nays, 0.
Sign up to receive automatic notification of Council agendas
At ccagenda-subscribe@hastingsmn.gov or by calling 651-480-2350
City Council packets can be viewed in searchable format on the City’s website at
http://www.hastingsmn.gov/city-government/city-council/city-council-agendas-and-minutes
Resolution No. 10-06-18: Authorize Grant Submittal – Met Council TBRA Environmental Cleanup
– Block 1
This item was removed from #8 in the consent agenda and moved to Administration
Councilmember Balsanek motion to approve as presented, seconded by Councilmember Braucks.
Ayes, 6; Nays, 0.
Authorize Signature: Met Council LCDA Environmental Investigative Grant – Block 1
This item was removed from #9 in the consent agenda and moved to Administration.
Hinzman provided background of all three items including investments in Block 1, plans for
development of property and two groups who have expressed interest in the property. City is asking to
move forward with environmental cleanup grants based on letter of intent from potential developer. These
actions do not mean HEDRA has chosen a final use for the property.
Council discussion on how HEDRA may calculate value of competing interests, is HEDRA the
right entity to decide on non-economic proposed use of property, option to lease land, possibility of two
interests working together.
Councilmember Balsanek motion to approve as presented, seconded by Councilmember Braucks.
Ayes, 6; Nays, 0.
Mayor Hicks and Councilmembers made the following announcements:
Heritage Preservation Commission meeting on Tuesday, October 16th at 7:00 p.m. at City Hall
Public Safety Advisory Commission meeting on Tuesday, October 18th at 6:30 p.m. at City Hall
Planning Commission meeting on Monday, October 22nd at 7:00 p.m. at City Hall
Candidate Forum on Tuesday, October 25th at 6:30 p.m. at City Hall
Community Halloween Party on Friday, October 26th at 6:00 p.m. at Hastings High School
City Hall will be open on Saturday, November 3rd from 10:00 a.m. to 3:00 p.m. for Early Voting
City Hall will be open until 5:00 p.m. on Monday, November 5th for voting.
Absentee voting is available daily at City Hall from 8:00 a.m. to 4:30 p.m.
Tuesday, October 23rd is Equity Innovation Lab at Dakota Pines Banquet Facility from 6:00 p.m.
– 9:00 p.m.
Councilmember Balsanek will attend the DCC Board Meeting on Thursday, October 18th at 8:00
a.m.
City Council workshop on Monday, October 22nd from 6:00 p.m. – 8:00 p.m. in the Community
Room at City Hall to discuss Highway 316 update.
Wednesday, October 31st is the Creepy Crawl in Downtown Hastings from 4:00 p.m. to 8:00 p.m.
Mayor Hick was congratulated on the Alumni of the Year Award.
Motion to adjourn the meeting was made by Councilmember Braucks, seconded by Councilmember
Vaughan. Meeting was adjourned at 8:08 p.m.
____________________________ ______________________________
Paul Hicks, Mayor Megan White, Deputy City Clerk
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City Council packets can be viewed in searchable format on the City’s website at
http://www.hastingsmn.gov/city-government/city-council/city-council-agendas-and-minutes
Hastings, Minnesota
City Council Workshop
October 15, 2018
The City Council of the City of Hastings, Minnesota met in a workshop on Monday, October
15, 2018 at 5:30 p.m. in the Volunteer Room at the Hastings City Hall, 101 East 4th Street,
Hastings, Minnesota.
Members Present: Mayor Hicks, Councilmembers Braucks, Folch, Lund, and Vaughan
Absent: Councilmembers Leifeld
Staff Present: City Administrator Melanie Mesko Lee
Administrative Services Director Julie Flaten
Public Works Director Nick Egger
Community Development Director John Hinzman
Dakota County Commissioner Mike Slavik
Mayor Hicks called the workshop to order at 5:30 p.m.
Egger introduced Joe Morneau, Senior Transit Specialist with Dakota County.
Morneau provided a presentation of the Dakota County Eastern Transit Study. Topics covered
included: need and purpose of study, project involvement and guidance, tasks,
recommendations, schedule and considerations for Hastings.
Council discussion on: stakeholder list, have all been involved to date, Metro Mobility role,
Transit Link concerns, study not about infrastructure, scope of study and link to East/West
Study, MTVA role, Transit Taxing District costs to homeowner, experience in other
communities, transit hubs, and description needed of different bussing services.
ADJOURNMENT
Motion to adjourn by Councilmember Balsanek, seconded by Councilmember Folch at 6:27
p.m.
____________________________ ______________________________
Paul Hicks, Mayor Megan White, Deputy City Clerk
Proclamation
Declaring November 8th as Tom Bell Day
WHEREAS, the City of Hastings is geographically located where three rivers meet and thus its
lands have major natural history importance; and
WHEREAS, the City of Hastings has set goals to identify, preserve, and protect open spaces and
natural areas in its jurisdiction; and
WHEREAS, Tom Bell has been a leader with local efforts to educate, study, and influence
protection of our waterways,
WHEREAS, his commitment and energy to ecological causes are an inspiration to others; and
WHEREAS, Tom’s dedication to protecting the exceptional ecosystems near Hastings is well
known, recognized, and honored; and
WHEREAS, the Hastings Environmental Protectors are presenting the Tecla Karpen Award to
Tom Bell, and
NOW, THEREFORE BE IT RESOLVED, that November 8, 2018 is hereby declared as Tom
Bell Day in the City of Hastings and Mr. Bell is commended for his ecological awareness.
_________________________________
Paul Hicks, Mayor
________________________________
Megan White, Deputy City Clerk
City Council Memorandum
To: Mayor Hicks & City Council Members
From: Connie Lang - Accountant
Date: 11/01/2018
Item: Disbursements
Council Action Requested:
Staff requests:
Council review of September 2018 CC payments.
Council review of weekly routine disbursements issued 10/23 & 10/30/2018.
Council approval of routine disbursements, capital purchases and employee reimbursements to be issued
11/06/2018.
Background Information:
Disbursements for routine items are made weekly. Disbursements for capital purchases and employee
reimbursements are made twice a month, subsequent to Council approval.
Financial Impact:
September 2018 CC Payments $ 17,970.01
Disbursement checks, EFT issued on 10/23/2018 $ 167,902.05
Disbursement checks, EFT issued on 10/30/2018 $ 234,017.48
Disbursement checks, EFT to be issued on 11/06/2018 $ 154,795.55
Advisory Commission Discussion: N/A
Council Committee Discussion: N/A
Attachments: ● Council Reports
VI-01
Credit Card Charges
Vendor Name Amount Department Account Coding
VZWRLSS*MY VZ VB P 35.01 Administration - Administration 101-105-1051-6321
RENAISSANCE HOTELS BAL 227.00 Administration - Administration 101-105-1051-6323
SQ *BWI CAB #131 49.68 Administration - Administration 101-105-1051-6325
ST PAUL AREA CHAMBER OF C 220.00 Administration - Administration 101-105-1051-6450
FACEBK *YHG7YGEAC2 30.00 City Clerk - Personnel Administration 101-107-1052-6330
FACEBK *YHG7YGEAC2 22.21 City Clerk - Communications 101-107-1061-6217
MINNESOTA ASSOCIATION OF 100.00 City Clerk - Communications 101-107-1061-6323
MINNESOTA ASSOCIATION OF 85.00 City Clerk - Communications 101-107-1061-6433
VZWRLSS*MY VZ VB P 35.01 City Clerk - City Clerk 101-107-1071-6321
VZWRLSS*MY VZ VB P 50.76 City Clerk - City Clerk 101-107-1071-6321
GOVERNMENT FINANCE OFFIC 435.00 Finance - Accounting 101-120-1201-6301
TERRY'S HARDWARE 3.52 Maintenance - Maintenance 101-140-1401-6217
TERRY'S HARDWARE 5.13 Maintenance - Maintenance 101-140-1401-6217
VZWRLSS*MY VZ VB P 50.76 Maintenance - Maintenance 101-140-1401-6321
MENARDS COTTAGE GROVE MN 199.63 Maintenance - City Hall Bld 101-140-1404-6353
TERRY'S HARDWARE 22.46 Maintenance - City Hall Bld 101-140-1404-6353
VZWRLSS*MY VZ VB P 35.01 Community Development - Planning 101-150-1501-6321
VZWRLSS*MY VZ VB P 50.76 Community Development - Planning 101-150-1501-6321
VZWRLSS*MY VZ VB P 50.76 I.T. - I.T.101-160-1601-6321
Amazon.com 39.95 I.T. - I.T.101-160-1601-6323
Amazon.com 29.95 I.T. - I.T.101-160-1601-6323
BATTERIES PLUS - #0017 80.99 I.T. - I.T.101-160-1601-6353
HOMETOWN ACE HARDWARE 1.50 I.T. - I.T.101-160-1601-6353
WALMART.COM 149.99 I.T. - I.T.101-160-1601-6353
THE UPS STORE #4008 41.56 I.T. - I.T.101-160-1601-6571
WAL-MART #1472 61.56 Police - Police operations 101-201-2010-6201
WAL-MART #1472 21.24 Police - Police operations 101-201-2010-6201
CASEYS BIG LAKE 39.36 Police - Police operations 101-201-2010-6212
SUPERAMERICA 4777 25.00 Police - Police operations 101-201-2010-6212
AMZN Mktp US 8.95 Police - Police operations 101-201-2010-6218
AMZN Mktp US 21.79 Police - Police operations 101-201-2010-6218
AMZN Mktp US 101.82 Police - Police operations 101-201-2010-6219
AMZN Mktp US 43.65 Police - Police operations 101-201-2010-6219
Amazon.com 43.29 Police - Police operations 101-201-2010-6219
AMZN Mktp US 29.98 Police - Police operations 101-201-2010-6219
AMZN Mktp US 78.64 Police - Police operations 101-201-2010-6219
VZWRLSS*MY VZ VB P 560.16 Police - Police operations 101-201-2010-6321
VZWRLSS*MY VZ VB P 1,472.04 Police - Police operations 101-201-2010-6321
USPS PO 2642300046 6.70 Police - Police operations 101-201-2010-6322
CITY OF BURNSVILLE 700.00 Police - Police operations 101-201-2010-6323
BREEZY POINT RESORT INTL 171.00 Police - Police operations 101-201-2010-6323
PAYPAL *JPNIXONCONS 299.00 Police - Police operations 101-201-2010-6323
DELTA AIR 0062338092451 303.40 Police - Police operations 101-201-2010-6323
DELTA AIR 0062338877039 506.40 Police - Police operations 101-201-2010-6323
IACP 425.00 Police - Police operations 101-201-2010-6323
HOLIDAY CAR WASH 3563 10.00 Police - Police operations 101-201-2010-6354
HOLIDAY CAR WASH 3563 11.00 Police - Police operations 101-201-2010-6354
INTOXIMETERS INC 180.00 Police - Police operations 101-201-2010-6450
CVS/PHARMACY #10252 6.49 Police - Canine 101-201-2219-6231
FLUEGELS LAWN GARDEN & P 5.35 Police - Canine 101-201-2219-6231
RIO GRAN BOARDING DAY C 136.00 Police - Canine 101-201-2219-6231
FLUEGELS LAWN GARDEN & P 76.03 Police - Canine 101-201-2219-6231
DEPARTMENT OF LABOR AND I 2,891.93 Building & Inspections - Building & Inspections 101-230-2301-2015
DEPARTMENT OF LABOR AND I (58.05) Building & Inspections - Building & Inspections 101-230-2301-5221
VZWRLSS*MY VZ VB P 105.03 Building & Inspections - Building & Inspections 101-230-2301-6321
VZWRLSS*MY VZ VB P 50.76 Building & Inspections - Building & Inspections 101-230-2301-6321
September 2018
VI-01
DEPARTMENT OF LABOR AND I 85.00 Building & Inspections - Building & Inspections 101-230-2301-6323
DOWNTOWN TIRE AND AUTO 30.95 Building & Inspections - Building & Inspections 101-230-2301-6353
CHIPOTLE ONLINE 337.44 Safety - Safety 101-240-2020-6450
VZWRLSS*MY VZ VB P 70.02 Public Works - Engineering 101-300-3100-6321
U OF M CONTLEARNING 255.00 Public Works - Engineering 101-300-3100-6323
KWIK TRIP 24900002493 50.34 Streets - Streets 101-301-3200-6224
SEARS ROEBUCK 7711 (34.38) Streets - Streets 101-301-3200-6240
SEARS ROEBUCK 7701 69.04 Streets - Streets 101-301-3200-6240
NORTHERN TOOL EQUIPMNT 2,553.69 Streets - Streets 101-301-3200-6240
VZWRLSS*MY VZ VB P 93.93 Streets - Streets 101-301-3200-6321
PAYPAL *MINNESOTAFA 180.00 Streets - Streets 101-301-3200-6323
WAL-MART #1472 15.57 Streets - Streets 101-301-3200-6353
METRO FLUID POWER INC 358.19 Streets - Streets 101-301-3200-6353
FACEBK *YHG7YGEAC2 10.00 Parks & Recreation Operations - Reforestation 101-401-5002-6450
TENNIS SANITATION LLC 49.99 Miscellaneous - Unallocated expenses 101-600-6001-6311
THE UPS STORE #4008 66.67 Parks & Recreation Operations - Operations 200-401-4440-6201
Amazon.com 20.22 Parks & Recreation Operations - Operations 200-401-4440-6217
MENARDS COTTAGE GROVE MN 49.76 Parks & Recreation Operations - Operations 200-401-4440-6240
VZWRLSS*MY VZ VB P 35.01 Parks & Recreation Operations - Operations 200-401-4440-6321
VZWRLSS*MY VZ VB P 113.38 Parks & Recreation Operations - Operations 200-401-4440-6321
MENARDS COTTAGE GROVE MN 62.47 Parks & Recreation Operations - Operations 200-401-4440-6356
FACEBK D9CJKGETT2 1.15 Parks & Recreation Operations - 200-401-4442-6214
TERRY'S HARDWARE 13.48 Parks & Recreation Operations - 200-401-4442-6319
SWANK MOTION PICTURES IN 25.00 Parks & Recreation Operations - 200-401-4445-6494
COBORN'S SUPERSTORE 1.48 Parks & Recreation Operations - 200-401-4451-6254
WAL-MART #1472 4.78 Parks & Recreation Operations - 200-401-4451-6254
WM SUPERCENTER #1472 3.16 Parks & Recreation Operations - 200-401-4451-6254
EMILY'S BAKERY AND DELI 35.25 Parks & Recreation Operations - 200-401-4460-6450
ARC*SERVICES/TRAINING 108.00 Parks & Recreation Operations - Aquatic Center Operations 201-401-4240-6319
MINNESOTA HISTORICAL SOCI 100.00 Heritage Preservation - Historic Preservation 210-170-1702-6323
Orbitz*7376012827108 119.38 Heritage Preservation - Historic Preservation 210-170-1702-6323
KWIK TRIP 24900002493 18.31 Fire - Fire 213-210-2100-6212
HOLIDAY STNSTORE 0196 27.53 Fire - Fire 213-210-2100-6212
HOLIDAY STNSTORE 0196 31.91 Fire - Fire 213-210-2100-6212
KWIK TRIP 24900002493 15.00 Fire - Fire 213-210-2100-6212
EMILY'S BAKERY AND DELI 35.25 Fire - Fire 213-210-2100-6217
MCDONALD'S F4016 84.55 Fire - Fire 213-210-2100-6217
C-AIRE INC 52.97 Fire - Fire 213-210-2100-6217
SUBWAY 00034140 118.72 Fire - Fire 213-210-2100-6217
SPIRAL PIZZA 106.25 Fire - Fire 213-210-2100-6217
IN *TRAFFIC SAFETY SYSTEM 78.48 Fire - Fire 213-210-2100-6221
HOMEDEPOT.COM 39.37 Fire - Fire 213-210-2100-6221
MENARDS COTTAGE GROVE MN 107.11 Fire - Fire 213-210-2100-6240
VZWRLSS*MY VZ VB P 420.12 Fire - Fire 213-210-2100-6321
VZWRLSS*MY VZ VB P 289.38 Fire - Fire 213-210-2100-6321
MINNESOTA STATE FIRE CHIE 300.00 Fire - Fire 213-210-2100-6323
PLATINUM EDUCATIONAL 500.00 Ambulance - Ambulance 213-220-2200-6311
DEED COMMUNICATIONS 100.00 HEDRA - Industrial Park 407-180-1502-6323
VZWRLSS*MY VZ VB P 140.04 Public Works - Water Utility 600-300-3300-6321
VZWRLSS*MY VZ VB P 35.01 Public Works - Water Utility 600-300-3300-6321
VZWRLSS*MY VZ VB P 82.07 Public Works - Water Utility 600-300-3300-6321
WALMART.COM 8009666546 55.22 Public Works - Water Utility 600-300-3300-6357
Amazon.com 29.98 Public Works - Wastewater Utility 601-300-3400-6357
ZORO TOOLS INC 33.61 Parks & Recreation Operations - Civic Arena Operations 615-401-4103-6217
Total 17,970.01
VI-01
10-26-2018 03:04 PM 10-02 COUNCIL REPORT PAGE: 1
DEPARTMENT FUND VENDOR NAME DESCRIPTION AMOUNT_
NON-DEPARTMENTAL GENERAL DELTA DENTAL PLAN OF MINNESOTA NOV 2018 DENTAL INS. PREMI 3,658.70_
TOTAL: 3,658.70
ADMINISTRATION GENERAL GRAPHIC DESIGN LUND-CAVEN BUSINESS CARDS 52.50
LUND-CAVEN BUSINESS CARDS 52.50_
TOTAL: 105.00
CITY CLERK GENERAL RATWIK, ROSZAK & MALONEY, P.A. LEGAL SERVICES 625.00
CAMPION, BARROW & ASSOCIATES OF IL WILLERS/CROSS POST OFF. TE 850.00
EMILY'S BAKERY & DELI INC CITY HALL SANDWICHES & BAR 99.60
LABORATORY CORP OF AMERICA HOLDING PRE-EMPLOYMENT POLICE OFFI 152.40_
TOTAL: 1,727.00
FINANCE GENERAL AMERICAN ACCOUNTS & ADVISERS, INC. COLLECTION FEE 30.00_
TOTAL: 30.00
FACILITY MANAGEMENT GENERAL TOTAL ENERGY SYSTEMS, LLC ANNUAL INSP. OF PD GENERAT 1,205.40
REPAIRS TO PD GENERATOR 1,258.40
ANNUAL INSP. OF FD GENERAT 1,116.50
TOTAL FILTRATION SERVICES INC HEPA FILTERS FOR CH 130.19
LIFEWORKS SERVICES INC. CONTRACTED CLEANING OF CH- 179.82
MILLER ELECTRIC INC ELECTRICAL WORK AT FD 1,400.47
ELECTRICAL WORK AT CH 97.07
CENTERPOINT ENERGY GAS SERVICE FOR CITY BLDGS 247.84
GAS SERVICE FOR CITY BLDGS 48.68
GAS SERVICE FOR CITY BLDGS 39.40
NALCO COMPANY STEAM BOILER CHEMICALS 857.50
CHEMICAL TEST KITS 103.50
VIKING AUTOMATIC SPRINKLER ANNUAL FIRE SPRINKLER - PD 350.00_
TOTAL: 7,034.77
I.T. GENERAL LOGIS/LOCAL GOVERNMENT INFORMATION SYS KNOWBE4 RENEWAL & ADM. FEE 895.98_
TOTAL: 895.98
POLICE GENERAL DIGITAL ALLY BODY CAMERA BATTERY 70.00
BODY CAMERA HEAD 145.00
BODY CAMERA HEAD 145.00
BODY CAMERA HEAD 145.00
BODY CAMERA HEAD 145.00
LOGIS/LOCAL GOVERNMENT INFORMATION SYS LOGIS - APPL/MDC 2,912.00
THOMSON REUTERS - WEST CLEAR LAW ENFORCEMENT 187.43
DAKOTA COUNTY FINANCIAL SERVICES VEHICLE FLEETS AUGUST 2018 3,147.29
GALLS LLC DAVE WILSKE - UNIFORMS 136.95
BRYAN SCHAFER - UNIFORMS 72.95
BRYAN SCHAFER - UNIFORMS 80.35
NICK CROSS - UNIFORMS 63.40
NICK CROSS - UNIFORMS 394.29
NET TRANSCRIPTS, INC. TRANSCRIPTION SERVICES 75.62
ENTERPRISE FM TRUST VEHICLE LEASES FOR CITY DE 301.51
VEHICLE LEASES FOR CITY DE 285.48
VEHICLE LEASES FOR CITY DE 276.80
VEHICLE LEASES FOR CITY DE 394.20
VEHICLE LEASES FOR CITY DE 371.51
SHRED RIGHT DESTRUCTION CHARGES 41.60
RIVER BLUFF HUMANE SOCIETY ANIMAL CONTROL 160.00
ALLINA OCC MED SWANSON-DUI 9/9/18 65.00
VI-01
10-26-2018 03:04 PM 10-02 COUNCIL REPORT PAGE: 2
DEPARTMENT FUND VENDOR NAME DESCRIPTION AMOUNT_
ANCOM COMMUNICATIONS INC. REPAIRS TO TILDEN SIREN 129.00
MN DEPT OF PUBLIC SAFETY CJDN CONNECTION 960.00
MILLER & HOLMES, INC. SQUAD CAR WASHES 7/21-9/22 125.00
SOUTH EAST TOWING OF HASTINGS INC OCTOBER 2018 LOT RENT 195.00
TRI COUNTY LAW ENFORC. ASSN 2019 MEMBERSHIP - TRI COUN 75.00_
TOTAL: 11,100.38
BUILDING & INSPECTIONS GENERAL ENTERPRISE FM TRUST VEHICLE LEASES FOR CITY DE 334.83_
TOTAL: 334.83
PUBLIC WORKS GENERAL DAKOTA COUNTY FINANCIAL SERVICES ANNUAL SUPPORT PERMITS '18 570.67_
TOTAL: 570.67
PUBLIC WORKS STREETS GENERAL EXPRESS AUTO PARTS BLADES 41.94
AIR FILTERS 45.11
NAPA AUTO PARTS LENS, BLSTR MINI'S 14.36
FUEL FILTER 14.35
AIR FILTER 36.20
SPIN CITY LAUNDROMAT, LLC. LAUNDER RAGS 20.00
OTTOMATIC LAWN CARE LLC MOWING ROUTES 1,600.00
COMMERCIAL ASPHALT CO HOT MIX $1/TON CREDIT 126.81-
HOT MIX 126.81 TON 5,858.62
RIVER COUNTRY COOPERATIVE DEF, DRUM CHARGE 207.95
NINE EAGLES PROMOTIONS MARK S-SWEATSHIRTS, TSHIRT 320.00
CHRIS ONKEN-SHIRTS-EMBROID 111.00
PINE BEND PAVING, INC. DRUM RENTAL, TACK OIL, ASP 45,584.95
UNLIMITED SUPPLIES INC. WASHERS, SCREWS 12.17
REMOVAL TOOLS, CRIMPER, AD 126.19_
TOTAL: 53,866.03
PARKS & RECREATION GENERAL CENTERPOINT ENERGY GAS SERVICE FOR CITY BLDGS 28.53_
TOTAL: 28.53
MISCELLANEOUS GENERAL LEAGUE/MN CITIES INS TRST WC CLAIM 1,550.25
WC CLAIM 46.88
WC CLAIM 116.55_
TOTAL: 1,713.68
NON-DEPARTMENTAL PARKS MANSFIELD OIL COMPANY 497 GALLONS OF DIESEL 1,774.68_
TOTAL: 1,774.68
PARKS & RECREATION PARKS MCPHILLIPS BROS ROOFING CO ROOF REPAIR AT JMF 824.00
CENTRAL TURF & IRRIGATION SUPPLY IRRIGATION SUPPLIES FOR VE 1,154.40
IRRIGATION SUPPLIES FOR VE 214.58
AA AUTO TECHNICIANS, INC. REPAIRS TO QUAD CAB FORD 1,273.57
METRO JANITORIAL SUPPLY INC. JUMBO TOILET PAPER 518.55
SCHLOMKA'S PORTABLE RESTROOMS & MOBILE SEPTEMBER SERVICES 2,328.00
MINNESOTA UMPIRES INCORPORATED ADULT SOFTBALL UMPIRE PAY 1,540.00
HOMETOWN ACE HARDWARE SUPPLIES FOR SIGN 25.26
THREAD SEAL TAPE 2.76
HOSE FOR TOOL CAT SPRAYER 23.24
SOLDER GUN 55.79
CLEANING SUPPLIES FOR JMF 53.29
DRILL SET 29.97
ENTERPRISE FM TRUST VEHICLE LEASES FOR CITY DE 484.53
SPIN CITY LAUNDROMAT, LLC. WASHED RAGS 20.00
VI-01
10-26-2018 03:04 PM 10-02 COUNCIL REPORT PAGE: 3
DEPARTMENT FUND VENDOR NAME DESCRIPTION AMOUNT_
NAPA AUTO PARTS WASHER BLADE FOR 5910 14.68
COUPLER FOR AIR LINE 4.90
ANDERSEN, EARL F. TRAIL MILE SIGN POSTS 290.00
ARROW BUILDING CENTER 2 X 10 AND SCREWS 22.96
FRONTIER AG & TURF/JOHN DEERE FINANCIA BLOWER PARTS 15.79
DALCO SUPPLIES FOR PARKS 306.66
FERGUSON ENTERPRISES INC CLEANER 23.98
HASTINGS FORD-JEEP-EAGLE REPAIR TO FORD DUMP TRUCK 903.01
METROPOLITAN COUNCIL ENVIRONMENTAL SER CAMP - CITIZEN ASSIST MONI 550.00
CENTERPOINT ENERGY GAS SERVICE FOR CITY BLDGS 92.52
GAS SERVICE FOR CITY BLDGS 55.40
NIEBUR TRACTOR & EQUIPMENT, INC. POLE PRUNNER REPAIR 144.84
CHAIN SAW REPAIR 111.11
POLE SAW REPAIR 76.90
NINE EAGLES PROMOTIONS PAIGES SHIRTS 32.00
SOUTH EAST TOWING OF HASTINGS INC PICK UP 5910 & MOVE TO SHO 145.00
TERRYS HARDWARE, INC. PROPANE FILL 37.98
CYPRESS MULCH FOR CITY HAL 432.00
CYPRESS MULCH FOR CITY HAL 221.79
VACUUM BREAKER 4.79
LEVEE SUPPLIES 21.95
MISC BOLTS 8.39
ANTI FREEZE FOR BLOW OUTS 50.97
AIR LINE REPAIR AT JMF 60.97
AIR HOSE RETURN 10.00-
MISC NUTS AND BOLTS 25.60
SUPPLIES FOR SHOP 27.47
MISC SUPPLIES 33.26
WIRE WHEELS FOR SHOP 15.28
VERMILLION ELEVATOR INC FOAM BUSTER 37.90_
TOTAL: 12,306.04
PARKS & RECREATION AQUATIC CENTER TRI TECH DISPENSING INC. POP DISPENSING MACHINE CAL 612.50
CENTERPOINT ENERGY GAS SERVICE FOR CITY BLDGS 1,125.94_
TOTAL: 1,738.44
FIRE FIRE & AMBULANCE EMERGENCY APPARATUS MAINT REPAIR TO FIRE ENG. #2 265.00
REPAIR TO FIRE ENG. #1 265.00
REPAIR TO FIRE ENG. #3 265.00
REPAIR TO FIRE ENGINE #4 265.00
REPAIR TO FIRE AERIAL TRK 347.30
REPAIR TO FIRE ENG. #2 4,415.19
CENTERPOINT ENERGY GAS SERVICE FOR CITY BLDGS 87.28
MN STATE FIRE CHIEFS ASSN MIKE SCHUTT-REGISTRATION 300.00_
TOTAL: 6,209.77
AMBULANCE FIRE & AMBULANCE EXPERT T BILLING INC. 237 ELECTRONIC AMB BILLS 6,399.00
BOUND TREE MEDICAL LLC MEDICAL SUPPLIES 67.10
MEDICAL SUPPLIES 737.01
KREMER SPRING & ALIGNMENT REPAIR TO AMB/MEDIC #2 459.85
PRAXAIR DISTRIBUTION-409 OXYGEN 187.70
OXYGEN 114.76_
TOTAL: 7,965.42
LEDUC LEDUC HISTORIC EST MACDONALD & MACK ARCHITECTS LTD PROFESSIONAL SERVICES FOR 500.00
DAKOTA COUNTY HISTORICAL SOCIETY LEDUC - 50% OF 3RD QTR TRU 5,240.00
VI-01
10-26-2018 03:04 PM 10-02 COUNCIL REPORT PAGE: 4
DEPARTMENT FUND VENDOR NAME DESCRIPTION AMOUNT_
CENTERPOINT ENERGY GAS SERVICE FOR CITY BLDGS 48.68_
TOTAL: 5,788.68
POLICE-DUI ENFORCEMENT DUI ENFORCEMENT/EQ SOUTH EAST TOWING OF HASTINGS INC FORFEITURE TOW/CLEANUP 355.00
18-000987 - STORAGE FOR FO 500.00_
TOTAL: 855.00
PUBLIC WORKS 2018 IMPROVEMENTS AMERICAN ENGINEERING TESTING INC 2018-1 TESTING SERVICES 3,494.95
MSA PROFESSIONAL SERVICES, INC. 2018-1 RECON STAKING 3,695.10
BOLTON & MENK INC RR PH 3.1 ALLEY 2,516.00_
TOTAL: 9,706.05
PUBLIC WORKS 2019 IMPROVEMENTS MSA PROFESSIONAL SERVICES, INC. 2019 RECON TOPO & STAKING 11,643.50
BRKW APPRAISALS 2019-1 LOUIS LANE NEIGHBOR 9,000.00
2019-1 SOUTH PARK NEIGHBOR 9,500.00_
TOTAL: 30,143.50
NON-DEPARTMENTAL WATER MISCELLANEOUS V SONTAG, BEN 08-216000-00 8.51
BEYL TSTE, PETER 12-817010-01 19.23
HAMLIN, JEREN L 12-880420-00 24.77
ESLER, JAMES 13-777400-04 30.86_
TOTAL: 83.37
PUBLIC WORKS WATER O'REILLY AUTOMOTIVE FLASHERS 13.26
UNITED PROMOTIONS BRYCE THOMPSON-TSHIRT 9.95
NAPA AUTO PARTS ROCKER 8.58
CORE & MAIN LP CURB BOX COVERS 510.00
US SALT WATER TREATMENT PLANT SALT 6,920.63
CITY OF BLOOMINGTON BACTERIA SAMPLING 1,028.77
CENTERPOINT ENERGY GAS SERVICE FOR CITY BLDGS 111.27
GAS SERVICE FOR CITY BLDGS 23.77
NINE EAGLES PROMOTIONS BRYCE THOMPSON-EMBROIDERY 30.00
TWIN CITY WATER CLINIC IN SEPT BACT SAMPLING 338.00_
TOTAL: 8,994.23
PUBLIC WORKS WASTEWATER CENTERPOINT ENERGY GAS SERVICE FOR CITY BLDGS 43.36_
TOTAL: 43.36
PARKS & RECREATION ARENA E-Z SHARP GRINDING WHEELS 358.96
CENTERPOINT ENERGY GAS SERVICE FOR CITY BLDGS 801.80_
TOTAL: 1,160.76
PUBLIC WORKS HYDRO ELECTRIC PREMIUM WATERS, INC. COOLER RENTAL 11.00_
TOTAL: 11.00
NON-DEPARTMENTAL ESCROW - DEV/ENG/T MSA PROFESSIONAL SERVICES, INC. WALLIN 16TH PH 2 56.18_
TOTAL: 56.18
VI-01
10-26-2018 03:04 PM 10-02 COUNCIL REPORT PAGE: 5
DEPARTMENT FUND VENDOR NAME DESCRIPTION AMOUNT_
=============== FUND TOTALS ================
101 GENERAL 81,065.57
200 PARKS 14,080.72
201 AQUATIC CENTER 1,738.44
213 FIRE & AMBULANCE 14,175.19
220 LEDUC HISTORIC ESTATE 5,788.68
222 DUI ENFORCEMENT/EQUIP S.R 855.00
478 2018 IMPROVEMENTS 9,706.05
479 2019 IMPROVEMENTS 30,143.50
600 WATER 9,077.60
601 WASTEWATER 43.36
615 ARENA 1,160.76
620 HYDRO ELECTRIC 11.00
807 ESCROW - DEV/ENG/TIF-HRA 56.18
--------------------------------------------
GRAND TOTAL: 167,902.05
--------------------------------------------
TOTAL PAGES: 5
VI-01
10-30-2018 02:09 PM 10-02 COUNCIL REPORT PAGE: 1
DEPARTMENT FUND VENDOR NAME DESCRIPTION AMOUNT_
NON-DEPARTMENTAL GENERAL AVESIS OCT 2018 VISION INS. PREMI 163.43
MN DEPT OF COMMERCE UNCLAIMED PROPERTY-STATE 502.29_
TOTAL: 665.72
COUNCIL & MAYOR GENERAL CENTURY LINK LONG DISTANCE PHONE 6.77
LEAGUE OF MN CITIES BALSANEK-2018 LMC REG. MTG 45.00
BALSANEK-2018 LMC REG. MTG 30.00_
TOTAL: 81.77
ADMINISTRATION GENERAL INNOVATIVE OFFICE SOLUTIONS, LLC DESKTOP COPYHOLDER, MED PT 14.23
2019 CALENDARS FOR CITY EM 104.37
2019 CALENDAR, CORRECTION 35.28
RETURN OF TOOL, WIRE STRIP 101.88-
HASTINGS AREA ROTARY CLUB OCT-DEC CORPORATE DUES 140.00
CENTURY LINK LONG DISTANCE PHONE 152.68
GREATAMERICA FINANCIAL SERVICES CORP. COPY MACHINE LEASES-CITY D 563.44
LEAGUE OF MN CITIES BALSANEK-2018 LMC REG. MTG 45.00
BALSANEK-2018 LMC REG. MTG 30.00_
TOTAL: 983.12
CITY CLERK GENERAL INNOVATIVE OFFICE SOLUTIONS, LLC ADDRESS LABELS & GLUE STIC 44.22
MIDWEST IMAGING SOLUTIONS PRINTER CARTRIDGE 54.50
CENTURY LINK LONG DISTANCE PHONE 6.77
AWARDS NETWORK 2018 EMPLOYEE RECOGNITION 2,139.84_
TOTAL: 2,245.33
FINANCE GENERAL CENTURY LINK LONG DISTANCE PHONE 60.92
GRAPHIC DESIGN AR BLUE RETURN ENVELOPES 88.00_
TOTAL: 148.92
FACILITY MANAGEMENT GENERAL CENTURY LINK LONG DISTANCE PHONE 105.30_
TOTAL: 105.30
COMMUNITY DEVELOPMENT GENERAL CENTURY LINK LONG DISTANCE PHONE 13.54_
TOTAL: 13.54
I.T. GENERAL CENTURY LINK LONG DISTANCE PHONE 20.31
DAKOTA COUNTY FINANCIAL SERVICES OCT 2018 IT LEASE (FOR SER 250.00_
TOTAL: 270.31
POLICE GENERAL DAKOTA COUNTY TREASURER-AUDITOR SEPT RADIO LICENSE FEES PD 1,539.78
CENTURY LINK LONG DISTANCE PHONE 174.47
GREATAMERICA FINANCIAL SERVICES CORP. COPY MACHINE LEASES-CITY D 426.96
MN DEPT OF PUBLIC SAFETY TITLE REG.-1999 LEXUS SC30 21.75_
TOTAL: 2,162.96
BUILDING & INSPECTIONS GENERAL MIDWEST ELECTRICAL TECHNOLOGIES ELECTRICAL INSPECTION SERV 12,974.48
CENTURY LINK LONG DISTANCE PHONE 33.84
LONG DISTANCE PHONE 6.77_
TOTAL: 13,015.09
PUBLIC WORKS GENERAL CENTURY LINK LONG DISTANCE PHONE 33.84
GREATAMERICA FINANCIAL SERVICES CORP. COPY MACHINE LEASES-CITY D 67.25_
TOTAL: 101.09
PUBLIC WORKS STREETS GENERAL O'REILLY AUTOMOTIVE SOCKET, SEAFORM 45.96
VI-01
10-30-2018 02:09 PM 10-02 COUNCIL REPORT PAGE: 2
DEPARTMENT FUND VENDOR NAME DESCRIPTION AMOUNT_
VALLEY CHEVROLET OF HASTINGS, INC. BUMPER 60.14
EXPRESS AUTO PARTS OIL 62.04
CENTURY LINK LONG DISTANCE PHONE 128.11
NAPA AUTO PARTS FUEL FILTERS 28.20
RIVET, RETAINER 9.52
RIVET 4.69
GREATAMERICA FINANCIAL SERVICES CORP. COPY MACHINE LEASES-CITY D 67.24
BOYER FORD TRUCKS LIFT ASSEMBLY CREDIT 74.00-
MACQUEEN EQUIPMENT, INC. PIRANHA SEGMENT 236.48
NUSS TRUCK & EQUIPMENT NAME PLATE 171.22
UNLIMITED SUPPLIES INC. DEUTSCH TERMINAL ASSORTMEN 172.19
SCREWS, NUTS, WASHERS, SOC 227.00_
TOTAL: 1,138.79
PUBLIC WORKS STR. LIGH GENERAL CRESCENT ELECTRIC SUPPLY COMPANY CIRCUIT BREAKER 86.15
LAMPS, FUSES 381.15
LAMP 81.12
CENTURY LINK LEVEE PARK BROADBANK 137.18
MN DEPT OF TRANSPORTATION TH55 & WESTVIEW DR. - RELA 572.82_
TOTAL: 1,258.42
PARKS & RECREATION PARKS CENTURY LINK LONG DISTANCE PHONE 212.10
GREATAMERICA FINANCIAL SERVICES CORP. COPY MACHINE LEASES-CITY D 179.76_
TOTAL: 391.86
PARKS & RECREATION AQUATIC CENTER CENTURY LINK LONG DISTANCE PHONE 139.14_
TOTAL: 139.14
HERITAGE PRESERVATION HERITAGE PRESERVAT CENTURY LINK LONG DISTANCE PHONE 6.77_
TOTAL: 6.77
FIRE FIRE & AMBULANCE VALLEY WELDING & MACHINE REPAIR TO FIRE ENG. #4-BUM 600.00
DAKOTA COUNTY TREASURER-AUDITOR SEPT RADIO LICENSE FEES PD 1,259.82
CENTURY LINK LONG DISTANCE PHONE 358.01
GREATAMERICA FINANCIAL SERVICES CORP. COPY MACHINE LEASES-CITY D 293.47
CARLSON AUTO TRUCK INC. OIL CHANGE & REPAIR-FIRE U 268.77
EMERGENCY APPARATUS MAINT REPAIR TO FIRE ENGINE #4 8,529.94
HASTINGS FIRE RELIEF ASSN FIRE RELIEF PASS THRU-SUPP 35,566.54
FIRE RELIEF PASS THRU-SUPP 149,473.78
WALMART COMMUNITY STATION SUPPLIES 526.50_
TOTAL: 196,876.83
AMBULANCE FIRE & AMBULANCE BOUND TREE MEDICAL LLC MEDICAL SUPPLIES 185.97
MEDICAL SUPPLIES 552.39
BOYER FORD TRUCKS AIR FILTERS-AMB/MEDIC #3 33.80
ANTI-FREEZE-AMB/MEDIC #1 19.01
FILTERS-AMB/MEDIC #1 & #3 99.77
MOORE MEDICAL LLC MEDICAL SUPPLIES 860.58
PRAXAIR DISTRIBUTION-409 OXYGEN 223.73_
TOTAL: 1,975.25
PUBLIC WORKS WATER VALLEY WELDING & MACHINE SCREEN, SQUARE TUBE 132.00
HAWKINS INC CHLORINE 3,062.95
CHLORINE 2,763.86
VALLEY CHEVROLET OF HASTINGS, INC. GASKET 11.83
TRANSMISSION REPAIRS, ETC. 314.00
VI-01
10-30-2018 02:09 PM 10-02 COUNCIL REPORT PAGE: 3
DEPARTMENT FUND VENDOR NAME DESCRIPTION AMOUNT_
CENTURY LINK LONG DISTANCE PHONE 121.34
CORE & MAIN LP METER COVERS 64.99
GREATAMERICA FINANCIAL SERVICES CORP. COPY MACHINE LEASES-CITY D 67.25
MISCELLANEOUS V THREE RIVERS LLP THREE RIVERS LLP: REFUND 1,055.95
US POSTMASTER OCT BILLING CYCLE 1,176.60
OCT BILLING CYCLE 109.51_
TOTAL: 8,880.28
PUBLIC WORKS WASTEWATER GREATAMERICA FINANCIAL SERVICES CORP. COPY MACHINE LEASES-CITY D 67.25_
TOTAL: 67.25
PARKS & RECREATION ARENA O'REILLY AUTOMOTIVE TRANSMISSION FLUID 35.74
CINTAS CORPORATION NO 2 RESTOCK FIRST AID CABINET 60.76
HUEBSCH LAUNDRY CO. ENTRY RUG SERVICE 32.15
CENTURY LINK LONG DISTANCE PHONE 66.19
DALCO CLEANING SUPPLIES 697.94
FARMER BROS CO. CONCESSION SUPPLIES 225.29
FERRELLGAS 8 GAL @ $2.00 PER, DELIVER 25.29
23 GAL @ $2.00 PER, DEL. C 56.09
HILLYARD INC CLEANING SUPPLIES 127.21
TERRYS HARDWARE, INC. FLOOR WAX, WD 40 31.96
ROLLER COVERS 4.58_
TOTAL: 1,363.20
PUBLIC WORKS HYDRO ELECTRIC INNOVATIVE OFFICE SOLUTIONS, LLC HYDRO BOOK, PEN 36.31
CANNON ELECTRIC MOTOR MOTOR TESTS 25.00
K.R. WEST CO. INC. BREATHERS 494.72
BAKER PUMP 1,570.51_
TOTAL: 2,126.54
=============== FUND TOTALS ================
101 GENERAL 22,190.36
200 PARKS 391.86
201 AQUATIC CENTER 139.14
210 HERITAGE PRESERVATION 6.77
213 FIRE & AMBULANCE 198,852.08
600 WATER 8,880.28
601 WASTEWATER 67.25
615 ARENA 1,363.20
620 HYDRO ELECTRIC 2,126.54
--------------------------------------------
GRAND TOTAL: 234,017.48
--------------------------------------------
TOTAL PAGES: 3
VI-01
11-01-2018 10:56 AM 10-02 COUNCIL REPORT PAGE: 1
DEPARTMENT FUND VENDOR NAME DESCRIPTION AMOUNT_
NON-DEPARTMENTAL GENERAL ASHLAND BLEVINS (LAMBERT) REFUND-HEALTH INS. MAY-SEP 3,232.50
MISCELLANEOUS V SAC WIRELESS LLC 1 -01960 481.76
HASTINGS AREA CHAMBER/COM LODGING TAX 4 OF 4 REPORTE 7,748.63_
TOTAL: 11,462.89
COUNCIL & MAYOR GENERAL BALSANEK, JOSEPH 10/18/18 MILEAGE FOR DCC M 17.44
GRAPHIC DESIGN EMERGENCY CHLORINATION MAI 1,570.00
EMERGENCY CHLORINATION MAI 2,117.47_
TOTAL: 3,704.91
ADMINISTRATION GENERAL WILDSIDE GRAPHIX ART SIGNS-DALE'S SCULPTURE 210.00
ART SIGNS-DALE'S SCULPTURE 600.00_
TOTAL: 810.00
CITY CLERK GENERAL INNOVATIVE OFFICE SOLUTIONS, LLC LABELS 61.98
VISION INTERNET VISIONLIVE SUBS. SERV. 7,280.88
MEGAN WHITE MILEAGE CITY CLERK/ELECTIO 88.29
MILEAGE CITY CLERK/ELECTIO 15.10
LODGING/MEALS/CONFERENCE 100.00
EMILY'S BAKERY & DELI INC CITY HALL SANDWICHES/BARS 99.60
SCHROEDER, ADELINE SUPPLIES FOR ELECTIONS 14.63
SUPPLIES FOR ELECTIONS 27.21_
TOTAL: 7,687.69
FINANCE GENERAL MELANIE LAMMERS MNGFOA CONF. MILEAGE 165.35
ASHLEY PARKER LODGING/MEALS/CONF. FEES 15.00
9/26/18-10/17/18 MILEAGE 191.19_
TOTAL: 371.54
FACILITY MANAGEMENT GENERAL SKYLINE BUILDING ENVELOPE CONSULTANTS ROOF REPAIR CSN & CSS 1,130.00
ROOF REPAIR CSN & CSS 2,130.00_
TOTAL: 3,260.00
I.T. GENERAL COMCAST COMCAST HIGH-SPEED INTERNE 84.90_
TOTAL: 84.90
POLICE GENERAL DIGITAL ALLY SQUAD CAMERA MEMORY CARDS 342.00
DAKOTA COUNTY FINANCIAL SERVICES VEHICLE FLEETS SEPT. 2018 4,760.43
INNOVATIVE OFFICE SOLUTIONS, LLC PAID DATER STAMP & 3/PK ER 17.03
BLUE PENS & GLUE STICKS 13.53
BRYAN SCHAFER SCHAFER-IACP CONFERENCE 239.50
ADVANCED GRAPHIX DECALS FOR UNIFORM EQUIPME 59.00
GALLS LLC JAKE WILLERS - NEW EMPLOYE 381.29
JAKE WILLERS - NEW EMPLOYE 63.40
NICK CROSS - UNIFORMS NEW 239.99
NICK CROSS - UNIFORMS NEW 274.97
JAKE WILLERS - NEW EMPLOYE 611.95
NICK CROSS - UNIFORMS NEW 189.98
NICK CROSS - UNIFORMS NEW 86.99
NICK CROSS - UNIFORMS NEW 591.27
NET TRANSCRIPTS, INC. TRANSCRIPTION SERVICES 49.75
DAVID WILSKE WILSKE-IACP CONFERENCE 180.50
CITY OF BROOKLUN PARK - POLICE SFST TRAINING FOR OFC. CRO 25.00
ELIZABETH JORDAN-O'DONNELL CRITICAL INCIDENT SERVICES 577.32
DAKOTA COUNTY TREAS-AUDITOR FUEL CHARGES FOR CITY DEPT 3,499.58
DAKOTA COUNTY TECH COLLEGE PURSUIT REFRESHER-SCHAFER 225.00
VI-01
11-01-2018 10:56 AM 10-02 COUNCIL REPORT PAGE: 2
DEPARTMENT FUND VENDOR NAME DESCRIPTION AMOUNT_
DAKOTA ELECTRIC ASSN ELECTRIC SERVICES 16.05
JACOBSON, JEREMY JACOBSON, J SAFETY BOOTS 178.49
MN DEPT OF PUBLIC SAFETY TITLE/REG. 2010 FORD PICKU 21.75
NORTHERN SAFETY TECHNOLOGY 1410 NEW SQUAD BUILD 11,244.96
1420 SQUAD REPAIR 38.00
1416 NEW SQUAD BUILD 12,561.29_
TOTAL: 36,489.02
BUILDING & INSPECTIONS GENERAL DAKOTA COUNTY TREAS-AUDITOR FUEL CHARGES FOR CITY DEPT 277.64_
TOTAL: 277.64
PUBLIC WORKS GENERAL DAKOTA COUNTY TREAS-AUDITOR FUEL CHARGES FOR CITY DEPT 89.01_
TOTAL: 89.01
PUBLIC WORKS STREETS GENERAL TRI-STATE BOBCAT, INC. BRAKE SWITCH, FREIGHT 56.96
NAPA AUTO PARTS BLSTR PK MINIS 3.99
SPIN CITY LAUNDROMAT, LLC. LAUNDER RAGS 20.00
ANDERSEN, EARL F. BEARING PLATES 175.00
DAKOTA COUNTY TREAS-AUDITOR FUEL CHARGES FOR CITY DEPT 3,303.52
FASTENAL COMPANY JOHNSON, J - GLOVES 12.29
LITTLE FALLS MACHINE INC SADDLE, SHAFT, SLOTTED NUT 936.43
RDO CONSTRUCTION EQUIPMENT CO. SEALS, UPS 49.50_
TOTAL: 4,557.69
PUBLIC WORKS STR. LIGH GENERAL CRESCENT ELECTRIC SUPPLY COMPANY LAMPS 99.07_
TOTAL: 99.07
PARKS & RECREATION GENERAL CHRIS JENKINS OCT. MILEAGE FOR MRPA MTG. 138.87_
TOTAL: 138.87
MISCELLANEOUS GENERAL LEAGUE/MN CITIES INS TRST WC CLAIM 5,000.00_
TOTAL: 5,000.00
NON-DEPARTMENTAL PARKS MANSFIELD OIL COMPANY 551 GALLONS OF DIESEL 1,852.34_
TOTAL: 1,852.34
PARKS & RECREATION PARKS AA AUTO TECHNICIANS, INC. REPAIR-04 CHEV TEMP CONTRO 205.15
TROPHIES PLUS OF HASTINGS LLC MEMORIAL PLAQUE 18.00
HOMETOWN ACE HARDWARE NEW LADDERS 172.03
FILTERS 31.60
MARKING FLAGS 37.16
GLUE & BATTERY 54.41
RAKES 34.39
PARMAN ENERGY GROUP HYDRO OIL FOR JMF 1,200.93
ABIGAIL ELIZABETH ANGERMAN SAND VOLLEYBALL REF 240.00
HUGO SANCHEZ ADULT SOCCER REFEREE 450.00
JILL S HUTCHESON SAND VOLLEYBALL REF 48.00
FRONTIER AG & TURF/JOHN DEERE FINANCIA RECOIL FOR CHAINSAW 71.70
GERLACH OUTDOOR POWER EQUIP NEW ENGINE FOR LEAF SUCKER 1,129.75
W.W. GRAINGER, INC. AIR REGULATOR 55.82
MAHONEY, PAUL MAHONEY, PAUL-WORK BOOTS 178.49
MTI DISTRIBUTING COMPANY 5910 BELT 190.22
NINE EAGLES PROMOTIONS VIALL, JESSE - CLOTHES 155.00
PRECISION LANDSCAPING & CONSTRUCTION DT WATERING HANGING POTS 2,345.00
TERRYS HARDWARE, INC. GLOVES & SHARPENING 36.49
NUTS & BOLTS FOR TABLES 11.90
VI-01
11-01-2018 10:56 AM 10-02 COUNCIL REPORT PAGE: 3
DEPARTMENT FUND VENDOR NAME DESCRIPTION AMOUNT_
MISC NUTS 18.78
WEBBER RECREATIONAL DESIGN INC MEMORIAL BENCHES 2,879.88_
TOTAL: 9,564.70
FIRE FIRE & AMBULANCE EMERGENCY RESPONSE SOLUTIONS, LLC FCPC, G1, FS, SM, SM NC, 4 288.94
AMERIPRIDE LINEN & APPAREL SERVICES LINENS 65.62
DAKOTA COUNTY TREAS-AUDITOR FUEL CHARGES FOR CITY DEPT 1,513.41
KNOLL, MARK KNOLL, MARK SAFETY FOOTWEA 189.95
NORTHERN SAFETY TECHNOLOGY PIONEER PORTABLE HANDLIGHT 689.62
TERRYS HARDWARE, INC. 100 PK RAZOR BLADES/SCRAPE 14.97_
TOTAL: 2,762.51
AMBULANCE FIRE & AMBULANCE HEALTH CARE LOGISTICS INC PULL-TIGHT MEDICATION SEAL 36.46
BOUND TREE MEDICAL LLC MEDICAL SUPPLIES 54.65
CENTURY COLLEGE 6 PALS PROVIDER CARDS 42.00
DAKOTA COUNTY TREAS-AUDITOR FUEL CHARGES FOR CITY DEPT 2,678.21
MOORE MEDICAL LLC MEDICAL SUPPLIES 735.31
MEDICAL SUPPLIES 2,441.86
PRAXAIR DISTRIBUTION-409 OXYGEN 132.55_
TOTAL: 6,121.04
EDA/HRA HRA REDEVELOPMENT MN POLLUTION CONTROL AGCY VOLUNTEER INVEST.-CLEANUP 250.00_
TOTAL: 250.00
NON-DEPARTMENTAL WATER MISCELLANEOUS V GREEN, ERIC/BRITT 08-319000-03 1.07
RYKHUS, CAROL 10-230000-04 119.61
NEUMAN, JEFFREY/RACH 12-594270-01 200.00
JAKATA PROPERTIES IN 15-037000-02 45.16
CONNELL, ARIK 29-140000-01 50.89_
TOTAL: 416.73
PUBLIC WORKS WATER MCPHILLIPS BROS ROOFING CO REPAIR OF PW OFFICE ROOF 1,093.00
HAWKINS INC AZONE, FREIGHT 661.50
CRESCENT ELECTRIC SUPPLY COMPANY ELBOWS, COUPLINGS, CONNECT 32.65
HEATER, CONE NUT 204.04
THOMPSON, BRYCE THOMPSON, B - SAFETY BOOTS 200.00
CORE & MAIN LP WATER METER REPLACEMENT PR 42,636.83
MORTENSON DEVELOPMENT INC. WATERMAIN OVER SIZING DAK 4,515.00
DAKOTA COUNTY TREAS-AUDITOR FUEL CHARGES FOR CITY DEPT 1,223.33
DAKOTA ELECTRIC ASSN ELECTRIC SERVICES 28.26
HACH COMPANY CHLORINE ACCUVACS 310.39
MCNAMARA WILLIAM MCNAMARA, W-CARHARTT FLANN 49.99
MN RURAL WATER ASSOC. 2018 CITY MEMBERSHP-EQMT F 250.00
2018 CITY MEMBERSHP-EQMT F 50.00
SEH ENGINEERS WATER METER REPLACEMENT 231.46_
TOTAL: 51,486.45
PUBLIC WORKS WASTEWATER NAPA AUTO PARTS RADIATOR CAP 5.99
DAKOTA ELECTRIC ASSN ELECTRIC SERVICES 141.34
ELECTRIC SERVICES 81.10_
TOTAL: 228.43
PUBLIC WORKS STORM WATER UTILIT BARR ENGINEERING CO. VERMILLION RIVER DREDGING 2,906.79_
TOTAL: 2,906.79
NON-DEPARTMENTAL ARENA CITY OF HASTINGS ARENA PETTY CASH 500.00
VI-01
11-01-2018 10:56 AM 10-02 COUNCIL REPORT PAGE: 4
DEPARTMENT FUND VENDOR NAME DESCRIPTION AMOUNT_
_______________
TOTAL: 500.00
PARKS & RECREATION ARENA WATSON COMPANY CONCESSION SUPPLIES 784.90
FERRELLGAS 33 GAL @ $2.00 PER, DEL. C 74.49
R & R SPECIALTIES, INC. BLADE SHARPENING-8 200.00
ZAMBONI PARTS 39.70
TERRYS HARDWARE, INC. SHOVEL, RAKE, V-BELT 80.77
TAPE & GALV. STRAP 19.48
FLOOR SQUEEGEE, HANDLE 30.77_
TOTAL: 1,230.11
PUBLIC WORKS HYDRO ELECTRIC IN CONTROL, INC. DRIVE, FREIGHT 1,244.40
K.R. WEST CO. INC. DESCASE BREATHERS 181.52
FLOW METER 439.30_
TOTAL: 1,865.22
NON-DEPARTMENTAL RUTH DOFFING TRUST DAKOTA COUNTY PLEASANT HILL LIBRARY DOFING ESTATE FUNDS 550.00
DOFING ESTATE FUNDS 235.00
DOFING ESTATE FUNDS 325.00
DOFING ESTATE FUNDS 467.95_
TOTAL: 1,577.95
=============== FUND TOTALS ================
101 GENERAL 74,033.23
200 PARKS 11,417.04
213 FIRE & AMBULANCE 8,883.55
404 HRA REDEVELOPMENT 250.00
600 WATER 51,903.18
601 WASTEWATER 228.43
603 STORM WATER UTILITY 2,906.79
615 ARENA 1,730.11
620 HYDRO ELECTRIC 1,865.22
810 RUTH DOFFING TRUST LIBR 1,577.95
--------------------------------------------
GRAND TOTAL: 154,795.50
--------------------------------------------
TOTAL PAGES: 4
VI-01
City Council Memorandum
To: Mayor Hicks & City Council Members
From: Megan White, Deputy City Clerk
Date: October 19, 2018
Item: Temporary One-Day Gambling Permit for Hastings Hockey Boosters on February 3, 2019.
Council Action Requested:
Approve the attached resolution approving a one-day temporary gambling permit for Hastings Hockey
Boosters to be held at the Hastings Civic Arena, 2801 Red Wing Boulevard, Hastings on February 3,
2019.
Background Information:
The Hastings Hockey Boosters have submitted an application for a one-day temporary gambling permit
for February 3, 2019.
Financial Impact:
The $25.00 fee has been paid for this permit.
Advisory Commission Discussion:
N/A
Council Committee Discussion:
N/A
Attachments:
Resolution
VI-02
CITY OF HASTINGS
DAKOTA COUNTY, MINNESOTA
RESOLUTION 11- -18
RESOLUTION APPROVING THE APPLICATION BY
HASTINGS HOCKEY BOOSTERS FOR A
TEMPORARY ONE-DAY GAMBLING PERMIT
WHEREAS, Hastings Hockey Boosters have presented an application to theCity
of Hastings for a one day temporary gambling permit on February 3, 2019 to be held
at Hastings Civic Arena, 2801 Red Wing Boulevard Hastings, and;
WHEREAS, the Minnesota Alcohol and Gambling Enforcement Division
requires a resolution to be passed to approve these requests, and;
WHEREAS, an application for a one day temporary gabling permit has been
presented;
WHEREAS, the required fee of $25.00 has been paid.
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of
Hastings that the Mayor and City Clerk are authorized and directed to sign the resolution
and forward to the appropriate agency, showing approval of this application.
Ayes:
Nays:
Absent:
Whereupon said resolution was declared passed and adopted on the 5th day of
November, 2018.
_______________________________
Paul Hicks, Mayor
_____________________
Megan White, Deputy City Clerk
(SEAL)
VI-02
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City Council Memorandum
To: Mayor Hicks & City Council Members
From: Bryan D. Schafer, Chief of Police
Date: November 5, 2018
Item: Donation to Hastings Police Department
Council Action Requested:
Accept donation of $200.00 from the Rivertown Lions Club to be used for bicycle safety initiatives
including the purchase of youth bike helmets.
Background Information:
The Hastings Police Department will be participating in a number of youth outreach events in the
upcoming year to include, but not limited to collaboration with our Parks Department. This, in addition to
regular bicycle patrols, will give us an opportunity to connect with youth, recognize positive behavior, and
distribute promotional materials.
Financial Impact:
Positive budgetary impact
Advisory Commission Discussion:
None
Council Committee Discussion:
None
Attachments:
Resolution
Thank You Letter
VI-04
CITY OF HASTINGS
DAKOTA COUNTY, MINNESOTA
RESOLUTION XX-XX-18
A RESOLUTION EXPRESSING ACCEPTANCE OF AND APPRECIATION OF
A DONATION TO THE HASTINGS POLICE DEPARTMENT
WHEREAS, the Rivertown Lions has presented to the Hastings Police Department a
donation of $200.00; and
WHEREAS, this donation will be used for bicycle safety equipment, safety
initiatives, and promotional materials.
WHEREAS, the City Council is appreciative of the donation and commends the
Rivertown Lions for their civic efforts,
NOW, THEREFORE BE IT RESOLVED, by the City Council of the City of
Hastings, Minnesota;
1. That the donation is accepted and acknowledged with gratitude; and
2. That the donation will be appropriated for the Hastings Police Department as
designated; and
3. That the appropriate budget adjustments be made.
Adopted this 5th day of November, 2018.
_______________________________
Paul Hicks, Mayor
Attest:
_____________________
Megan White, Deputy City Clerk
VI-04
City Council Memorandum
To: Mayor Hicks & City Council Members
From: Bryan D. Schafer, Chief of Police
Date: November 5, 2018
Item: Dakota County Drug Task Force Joint Powers Agreement - AMENDED
Council Action Requested:
Approval of attached AMENDED joint powers agreement. Language was added to officially terminate
the prior JPA and set the term of new agreement. Furthermore, verbiage was added regarding
reimbursement to agency’s for supervisor’s salary.
Background Information:
The Hastings Police Department is an active participant in the Dakota County Drug Task Force (DCDTF)
through a Joint Powers Agreement. This group, consisting of officers from thirteen (13) Dakota County
jurisdictions, is responsible for the enforcement of controlled substance laws throughout this county.
We contribute both a full-time Hastings Police Officer to the team and an Administrative Staff Person
through a separate contract. The amended contract has no impact on the services provided by or to
the City of Hastings.
This amendment was reviewed and approved as to form by Hastings City Attorney Dan Fluegel.
Financial Impact:
None
Advisory Commission Discussion:
None
Council Committee Discussion:
Finance Committee
Attachments:
Joint Powers Agreement - FINAL
VI-05
DAKOTA COUNTY DRUG TASK FORCE
JOINT POWERS AGREEMENT
The parties to this Agreement are units of government responsible for the enforcement of controlled substance laws in their respective jurisdictions. This Agreement is made pursuant to the
authority conferred upon the parties by Minnesota Statutes §471.59.
NOW THEREFORE, the undersigned governmental units, in the joint and mutual exercise of
their powers, agree as follows: 1. Name. The parties hereby establish the Dakota County Drug Task Force (“Task Force”).
2. General Purpose. The purpose of this Agreement is to establish an organization to coordinate
efforts to investigate illegal drug activity and assist in the prosecution of drug offenders.
3. Members. The members of this Agreement shall consist of the following units of
government:
City of Apple Valley City of Lakeville
City of Burnsville City of Mendota Heights
City of Eagan City of Rosemount City of Farmington City of Savage
City of Hastings City of South St. Paul City of Inver Grove Heights City of West St. Paul Dakota County
4. Administrative Board.
4.1 Creation and Composition. A joint powers board, known as the Drug Task Force Administrative Board, is established for the purposes contained herein with the powers and duties set forth in this Agreement. The Board shall consist of one member from each of the member units of government,
appointed by their respective police chief or sheriff, plus one member appointed by the Dakota County Attorney. Board members appointed by police chiefs and the sheriff must be full-time supervisory peace
officers of their jurisdiction or office. Board members shall not be deemed employees of the Task Force
and shall not be compensated by it.
4.2 Term. Board members shall serve at the pleasure of their respective police chief, sheriff or
county attorney, or their legal successor. In the event that any Board member shall be removed by the appointing agency, the vacancy shall be filled by the appropriate appointing agency.
4.3 Officers. In January of each year, the Board shall elect from its members a chair, a vice-chair, a secretary/treasurer, and such other officers as it deems necessary to conduct its meetings and affairs.
Officers shall serve for a term of one (1) year or until the officer ceases to be a board member,
whichever is shorter.
4.4 Meetings. The Board shall have regular and special meetings at such times and places as the
Board shall determine. Special meetings may be held on three (3) days' notice by the chair or any two (2) board members; except that a special meeting to consider adoption of or amendments to the
Board's operating rules pursuant to paragraph 6.1 shall require ten (10) days' notice. The presence of two-thirds (2/3) of the board members at a meeting shall constitute a quorum.
4.5 Voting. Each Board member shall be entitled to one vote. Proxy voting is not permitted. The Board shall function by a majority vote of the board members present.
DAKOTA COUNTY DRUG TASK FORCE 1 2018-2023 JOINT POWERS AGREEMENT
VI-05
DAKOTA COUNTY DRUG TASK FORCE
JOINT POWERS AGREEMENT 5. Duties of the Administrative Board.
5.1 The Board shall formulate a program to carry out its purpose.
5.2 The Board shall coordinate intelligence between the members and the Task Force.
5.3 The Board shall appoint and supervise the Task Force Commander. The Board may appoint and supervise Team Leaders. All such appointments are subject to the concurrence of the Task Force
Commander's police chief or sheriff. 5.4 The Board shall cause to be made an annual independent audit of the books and accounts of
the Task Force and shall make and file a report to its members which includes the following information:
(a) the financial condition of the Task Force; (b) the status of all Task Force projects;
(c) the business transacted by the Task Force; and
(d) other matters which affect the interests of the Task Force.
5.5 The Task Force's books, reports and records shall be open to inspection by its members at all reasonable times.
6. Powers of the Administrative Board. 6.1 The Board may adopt and amend such bylaws that it may deem necessary or desirable
for the conduct of the business of the Board. Such bylaws shall be consistent with the terms of this Agreement and any applicable laws or regulations.
6.2 The Board may enter into any contract necessary or proper for the exercise of its powers or the fulfillment of its duties and enforce such contracts to the extent available in equity or at law. The Board
may authorize the chair of the Board to execute those contracts.
6.3 The Board may disburse funds in a manner which is consistent with this Agreement and with the
method provided by law for the disbursement of funds by the parties to this Agreement.
6.4 The Board may apply for and accept gifts, grants or loans of money or other property or
assistance from- the United States Government, the State of Minnesota, or any person, association or agency for any of its purposes; enter into any agreement in connection therewith; and hold, use and dispose of such money, property or assistance in accordance with the terms of the gift, grant or loan
relating thereto. 6.5 The Board may cooperate with other federal, state and local law enforcement agencies to
accomplish the purpose for which it is organized. 6.6 The Board may contract with any of its members to take title to, hold, manage and convey real
property obtained by the Board and on its behalf as a result of civil asset forfeiture proceedings; to enter into contracts regarding such real property; and to pay reasonable and necessary expenses
related to the hold, managing and conveyance of such real property. The member shall be entitled to
reimbursement for such expenses upon sale of the property and shall transmit any net proceeds to the Board. If expenses exceed the sale of proceeds, the Board shall reimburse the member from other
funds.
DAKOTA COUNTY DRUG TASK FORCE 2 2018-2023 JOINT POWERS AGREEMENT
VI-05
DAKOTA COUNTY DRUG TASK FORCE
JOINT POWERS AGREEMENT
6.7 The Board shall obtain liability insurance to indemnify the Board and its members for actions of
the Board and the members of this Agreement arising out of this Agreement.
6.8 The Board may hold such property as may be required to accomplish the purposes of this
Agreement and upon termination of this Agreement make distribution of such property as provided for in this Agreement.
6.9 The Board may recommend changes in this Agreement to its members. 7. Budgeting and Funding.
7.1 The members intend to fund the cost of operation of the Task Force from grant funds and
matching funds from member cities and Dakota County, from the proceeds of forfeiture actions, and
from restitution. It is the members' intention that matching funds shall fund the continued cost of maintaining the replacement officers for the full-time officer assigned by some members to the Task
Force.
7.2 The Board shall adopt a budget based upon grant funds, member matching funds and money
made available from other sources. The Board may amend the budget from time to time. 7.3 The Board may contract with any of its members to provide budgeting and accounting services
necessary or convenient for the Board. Such services shall include, but not be limited to: management of all funds, including member contributions and grant monies; forfeiture proceeds; payment for contracted services; and relevant bookkeeping and recordkeeping. No payment on any invoice for
services performed by any person providing services in connection with this Agreement shall be authorized unless approved by the chair, vice-chair or secretary/treasurer.
7.4 The members agree to contribute their grant funds and required matching funds to operate the Task Force.
7.5 All funds shall be accounted for according to generally accepted accounting principles. The Secretary/Treasurer shall make a monthly financial report of all expenditures and receipts, and current
fund balances to the Board.
7.6 The Board may not incur debts.
7.7 The Board's obligation to reimburse members for any expense, furnish equipment and the like is contingent upon the receipt of grant funds for that purpose. If insufficient grant funds are received, the
Board may reduce the level of reimbursement and/or reduce other expenditures. 8. Agent.
8.1 Each member shall inform the Board in December of each year the allocated number of experienced, full-time licensed peace officer(s) to serve as Agents for the Task Force for the
proceeding calendar year. The maximum number of licensed peace officers each member may assign to the Task Force, with the exception of the Dakota County Sheriff is two members. The maximum
number of licensed peace officers the Dakota County Sheriff may assign to the Task Force is five. The
number of licensed peace officer(s) per member allowed to serve as Agents for the Task Force must be approved in advance by the Board.
DAKOTA COUNTY DRUG TASK FORCE 3 2018-2023 JOINT POWERS AGREEMENT
VI-05
DAKOTA COUNTY DRUG TASK FORCE
JOINT POWERS AGREEMENT
8.2 Agents shall not be employees of the Task Force. Agents shall remain employees of the member that has assigned them to the Task Force and shall be compensated by that member. Each
party to this Agreement shall be responsible for injuries to or death of its own personnel. Each party to
this Agreement waives its right to sue any other party for any workers' compensation benefits paid to its own employee or their dependents, even if the injury were caused wholly or partially by the negligence
of any other party, or its officers, employees or agents. 8.3 Agents will be responsible for drug investigation, gang activity and other felony-level criminal
activity, including intelligence management, case development, case charging, handling and processing of evidence. Agents will also assist other Agents in surveillance and undercover operations. To the extent authorized by law Agents will work cooperatively with assisting agencies, including sharing
intelligence and information acquired by agents pursuant to this Agreement.
8.4 Agents will be supervised by the Task Force Commander or, in his/her absence, by the Team
Leader assigned by the Task Force Commander to act in his/her behalf.
8.5 The member appointing the Agent shall furnish the Agent a weapon, cellular phone, and a
vehicle and pay any lease payments, insurance, maintenance and operating costs of the vehicle. Further, the member appointing the Agent shall pay all expenses associated with tuition, travel, lodging
and meals. Each party shall be responsible for damages to or loss of its own equipment. Each party waives the right to sue any other party for any damages to or loss of its equipment, even if the damages or loss were caused wholly or partially by the negligence of any other party or its officers,
employees or agents. 8.6 The members shall maintain the officer positions hired to replace the officer assigned to the
Task Force, or maintain the Full Time Equivalent staffing assigned to the Task Force as shown in 8.1. 9. Task Force Commander and Team Leader(s).
9.1 From among the full-time Agents assigned by members, the Board shall appoint a Task Force
Commander who shall serve at the Board's pleasure. The Task Force Commander must be a full-time,
licensed supervisory peace officer of a member. The Task Force Commander shall remain an employee of the member that has assigned them to the Task Force.
9.2 The Task Force Commander shall be in charge of the day-to-day operation of the Task Force, including supervising the Task Force's assigned personnel subject to direction received from the Board.
The Task Force Commander is responsible for staffing, scheduling, case assignment, case management, record keeping, informant management, buy fund management, petty cash management and intelligence management. The Task Force Commander will be responsible to keep the Board
updated as to the Task Force's activity, which would include major case development within member jurisdictions. The Task Force Commander will supervise the drafting and execution of all search warrants initiated by the Task Force Unit and will work cooperatively with the agencies with venue over
the case. The Task Force Commander will be responsible for all buy fund monies and petty cash funds, and will provide Board members with a monthly accounting of all funds disbursed and a written summary of activity with the unit.
9.3 The Task Force Commander may exclude Agents from further Task Force involvement subject
to review by the Board. The member agency that assigned the Agent to the Task Force will be
immediately notified of the Task Force Commander's actions.
DAKOTA COUNTY DRUG TASK FORCE 4 2018-2023 JOINT POWERS AGREEMENT
VI-05
DAKOTA COUNTY DRUG TASK FORCE
JOINT POWERS AGREEMENT
9.4 From the Agents assigned by members, a Team Leader(s) may be appointed by the Board, with the concurrence of the Agent's member agency, and serve at the Board's pleasure. The Team
Leader(s) must be a full-time, licensed peace officer of a member and may be paid a supervisor's
salary by that member agency. The Board shall determine the amount of any reimbursement request to a member agency for the supervisor’s salary as determined by available funding. The Team Leader(s)
shall remain an employee of the member city or county at all times. 9.5 The duties, responsibilities and authority of the Team Leader(s), while the Task Force
Commander is absent, shall be the same as the Task Force Commander as described in paragraph 9.2 herein. If there is more than one Team Leader, the Task Force Commander will assign one Team Leader to act as Task Force Commander while the Task Force Commander is absent.
10. Forfeiture, Seizures and Fines. Items that are seized pursuant to this Agreement shall be
used to support Task Force efforts. The use and disbursement of these items must be approved by the
Board. In the case of federal forfeiture actions, established federal rules shall be followed. The Board may divide all remaining forfeited items among Task Force members in proportion to the then-assigned
Full Time Equivalent contributions of each member of this Agreement as set forth in paragraph 8.1
herein. Fine and restitution monies ordered paid to the Task Force by court order shall be used to offset equipment or operating costs of the Task Force not funded by grant or matching funds.
11. Insurance, Indemnification and Hold Harmless. The Board shall purchase general liability
insurance for activities of the Task Force. Such insurance shall name each member as an additional
insured. By purchasing insurance, the members do not intend to waive, and the Agreement shall not be interpreted to constitute a waiver of, by any member, limitations on liability or immunities provided by any applicable Minnesota law, including Minn. Stat. Chs. 466 and 471. The cost of the general liability
insurance shall be paid from funds provided pursuant to paragraph 7 hereunder. The members of this Agreement are not liable for the acts or omissions of the other members of this
Agreement except to the extent to which they have agreed in writing to be responsible for acts or omissions of the other members.
The Task Force shall defend and indemnify the members, and their officers, employees, and agents, from and against all claims, damages, losses, and expenses, including attorney fees, arising from Task
Force activities or operations, and decisions of the Board.
Nothing in this Agreement shall constitute a waiver of the statutory limits or liability set forth in
Minnesota Statutes, Chs. 466 and 471, or a waiver of any available immunities or defenses. To the fullest extent permitted by law, action by the members to this Agreement are intended to be and
shall be construed as a “cooperative activity” and it is the intent of the members that they shall be deemed a “single governmental unit” for the purposes of liability, as set forth in Minnesota Statutes, section 471.59, subd. 1a(a), provided further that for purposes of that statute, each member to this
Agreement expressly declines responsibility for the acts or omissions of another member. Nothing herein shall be construed to provide insurance coverage or indemnification to an officer,
employee, or agents of any member for any act or omission for which the officer, employee, or agent is guilty of malfeasance in office, willful neglect of duty, or bad faith.
Any excess or uninsured liability shall be borne equally by all the members, but this does not include the liability of any individual officer, employee, or agent which arises from his or her own malfeasance,
willful neglect of duty, or bad faith.
DAKOTA COUNTY DRUG TASK FORCE 5 2018-2023 JOINT POWERS AGREEMENT
VI-05
DAKOTA COUNTY DRUG TASK FORCE
JOINT POWERS AGREEMENT
12. Effective Date. This Agreement shall take full effect upon signature of all parties to the
Agreement. All members need not sign the same copy. The signed Agreement shall be filed with the
Board’s designated fiscal agent, who shall notify all members in writing of its effective date.
12.1 Termination of Prior Agreement. Upon the effectiveness of this Agreement, the Prior Agreement
shall terminate and have no further force and effect, and shall be superseded and replaced in its entirety by this Agreement without any further action by the Parties.
13. Termination and Withdrawal.
13.1 Termination Date. This Agreement shall terminate upon the occurrence of any one of the following events, whichever occurs first:
• When necessitated by operation of law or as a result of a decision by a court of competent jurisdiction; or
• When a majority of members agree by resolution to terminate the agreement upon a date
certain; or
• On December 31, 2023.
13.2 Withdrawal. Any member may withdraw from this Agreement upon 60-days written notice to the
Board. The Board shall notify the members pursuant to paragraph 14. Withdrawal shall not act to discharge any liability incurred by the member prior to withdrawal. Such liability shall continue until discharged by law or agreement. In the event of withdrawal by any member, the agreement shall
remain in full force and effect as to all remaining members.
13.3 Effect of Termination. Upon termination of this Agreement, all property of the Task Force shall
be sold or distributed to the members in proportion to the then-assigned Full Time Equivalent contributions of each member of this Agreement as set forth in paragraph 8.1 herein.
14. Notice. Notice of withdrawal shall be provided by first class mail to the following:
Apple Valley Chief of Police
7100 147th Street West Apple Valley, MN 55124
Burnsville Chief of Police 100 Civic Center Parkway
Burnsville, MN 55337 Eagan Chief of Police
3830 Pilot Knob Road Eagan, MN 55122
Farmington Chief of Police 19500 Municipal Drive
Farmington, MN 55024
DAKOTA COUNTY DRUG TASK FORCE 6 2018-2023 JOINT POWERS AGREEMENT
VI-05
DAKOTA COUNTY DRUG TASK FORCE
JOINT POWERS AGREEMENT
Hastings Chief of Police 150 3rd Street East
Hastings, MN 55033
Inver Grove Heights Chief of Police
8150 Barbara Avenue Inver Grove Heights, MN 55077
Lakeville Chief of Police 9237 183rd Street West Lakeville, MN 55044
Mendota Heights Chief of Police
1101 Victoria Curve
Mendota Heights, MN 55118
Rosemount Chief of Police
2875 145th Street West Rosemount, MN 55068
Savage Chief of Police 6000 McColl Drive
Savage, MN 55378
South St. Paul Chief of Police
125 3rd Avenue North South St. Paul, MN 55075
West St. Paul Chief of Police 1616 Humboldt Avenue
West St. Paul, MN 55118
Dakota County Sheriff
Law Enforcement Center
1580 Highway 55 Hastings, MN 55033
15. Multiple Counterparts: This Agreement may be executed in one or more counterparts, each of
which shall be deemed an original but all of which together shall constitute one and the same
instrument. IN WITNESS WHEREOF, the undersigned governmental units, by action of their governing bodies, have caused this Agreement to be executed in accordance with the authority of Minnesota Statute §471.59.
[Signatures on following pages]
DAKOTA COUNTY DRUG TASK FORCE 7 2018-2023 JOINT POWERS AGREEMENT
VI-05
Approved by the City Council CITY OF APPLE VALLEY
Dated: By
Date of Signature
Attest Date of Signature
DAKOTA COUNTY DRUG TASK FORCE 8 2018-2023 JOINT POWERS AGREEMENT
VI-05
Approved by the City Council CITY OF BURNSVILLE
Dated: By
Date of Signature
Attest Date of Signature
DAKOTA COUNTY DRUG TASK FORCE 9 2018-2023 JOINT POWERS AGREEMENT
VI-05
Approved by the City Council CITY OF EAGAN
Dated: By
Date of Signature
Attest Date of Signature
DAKOTA COUNTY DRUG TASK FORCE 10 2018-2023 JOINT POWERS AGREEMENT
VI-05
Approved by the City Council CITY OF FARMINGTON
Dated: By
Date of Signature
Attest Date of Signature
DAKOTA COUNTY DRUG TASK FORCE 11 2018-2023 JOINT POWERS AGREEMENT
VI-05
Approved by the City Council CITY OF HASTINGS
Dated: By
Date of Signature
Attest Date of Signature
DAKOTA COUNTY DRUG TASK FORCE 12 2018-2023 JOINT POWERS AGREEMENT
VI-05
Approved by the City Council CITY OF INVER GROVE HEIGHTS
Dated: By
Date of Signature
Attest Date of Signature
DAKOTA COUNTY DRUG TASK FORCE 13 2018-2023 JOINT POWERS AGREEMENT
VI-05
Approved by the City Council CITY OF LAKEVILLE
Dated: By
Date of Signature
Attest Date of Signature
DAKOTA COUNTY DRUG TASK FORCE 14 2018-2023 JOINT POWERS AGREEMENT
VI-05
Approved by the City Council CITY OF MENDOTA HEIGHTS
Dated: By
Date of Signature
Attest Date of Signature
DAKOTA COUNTY DRUG TASK FORCE 15 2018-2023 JOINT POWERS AGREEMENT
VI-05
Approved by the City Council CITY OF ROSEMOUNT
Dated: By
Date of Signature
Attest Date of Signature
DAKOTA COUNTY DRUG TASK FORCE 16 2018-2023 JOINT POWERS AGREEMENT
VI-05
Approved by the City Council CITY OF SAVAGE
Dated: By
Date of Signature
Attest Date of Signature
DAKOTA COUNTY DRUG TASK FORCE 17 2018-2023 JOINT POWERS AGREEMENT
VI-05
Approved by the City Council CITY OF SOUTH ST. PAUL
Dated: By
Date of Signature
Attest Date of Signature
DAKOTA COUNTY DRUG TASK FORCE 18 2018-2023 JOINT POWERS AGREEMENT
VI-05
Approved by the City Council CITY OF WEST ST. PAUL
Dated: By
Date of Signature
Attest Date of Signature
DAKOTA COUNTY DRUG TASK FORCE 19 2018-2023 JOINT POWERS AGREEMENT
VI-05
Approved by Dakota County Board COUNTY OF DAKOTA Resolution No. ________________.
By
Date of Signature Approved as to form:
/s/Helen R. Brosnahan 8/7/18 Assistant County Attorney/Date
Dakota County Attorney's Office Dakota County Judicial Center 1560 Highway 55
Hastings, MN 55033 651-438-4438
County Attorney File No. KS-18-317
DCDTF JPA
DAKOTA COUNTY DRUG TASK FORCE 20 2018-2023 JOINT POWERS AGREEMENT
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City Council Memorandum
To: Mayor Hicks & City Council Members
From: Bryan D. Schafer, Chief of Police
Date: November 5, 2018
Item: Declare surplus property and authorize for public sale
Council Action Requested:
Declare forfeiture vehicle as surplus and authorize for public sale/destruction.
Background Information:
The Hastings Police Department currently has two vehicles that has been seized through forfeiture
proceedings. These vehicles have been cleared for sale/destruction with the proceeds to be applied to
the Department's forfeiture account in accordance with Minnesota law. Upon declaration of the
vehicles as excess/surplus property, they will be made available for public sale via a commercially
available online auction service or destroyed. The following vehicles are to be declared surplus/excess
property and authorized for sale/destruction:
2001 Pontiac Aztek 3G7DA03EX1S532550 Forfeiture
2008 Honda Fit JHMGD37688S057768 Forfeiture
Financial Impact:
Positive budgetary impact
Advisory Commission Discussion:
None
Council Committee Discussion:
None
Attachments:
None
VI-06
CITY OF HASTINGS
DAKOTA COUNTY, MINNESOTA
RESOLUTION 11 - -18
A RESOLUTION EXPRESSING ACCEPTANCE OF AND APPRECIATION OF
A DONATION TO THE PARKS AND RECREATION DEPARTMENT
WHEREAS, Maureen Vanyo has presented to the City Parks &
Recreation Department a donation of $800.00 and has designated that this
donation be used for a memorial bench to be placed in a City Park or on a City
Trail; and
WHEREAS, the City Council is appreciative of the donation and
commends Maureen Vanyo for her civic efforts; and
NOW, THEREFORE BE IT RESOLVED, by the City Council of the City of
Hastings, Minnesota;
1. That the donation is accepted and acknowledged with gratitude; and
2. That the donation will be appropriated for a memorial bench to be
placed in a City Park or on a City Trail; and
Adopted this 5th day of November, 2018
________________________________
Paul Hicks, Mayor
Attest:
____________________________
Megan White, Deputy City Clerk
VI-07
CITY OF HASTINGS
DAKOTA COUNTY, MINNESOTA
RESOLUTION 11- -18
A RESOLUTION EXPRESSING ACCEPTANCE OF AND APPRECIATION OF
A DONATION TO THE PARKS AND RECREATION DEPARTMENT
WHEREAS, Hastings area businesses and individuals (included in
attachment) have presented to the City Parks & Recreation Department a
donation of $2,125 along with various prizes and have designated that these
donations be used for the Community Halloween Party that was held on October
26, 2018; and
WHEREAS, the City Council is appreciative of the donation and
commends these supportive community businesses and individuals for their civic
efforts,
NOW, THEREFORE BE IT RESOLVED, by the City Council of the City of
Hastings, Minnesota;
1. That the donations are accepted and acknowledged with gratitude; and
2. That the donations will be appropriated for the Community Halloween
Party
Adopted this 5th day of November, 2018
________________________________
Paul Hicks, Mayor
Attest:
____________________________
Megan White, Deputy City Clerk
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Halloween Party Donations
18 monetary donations
American Legion Post No. 47, $50.00
Dakota Electric Association, $100.00
Dynamic Structures, $50.00
Fluegel Law Firm, $100.00
Golden Key Property Management $25.00
Graphic Design Inc. $25.00
Hastings Fire Dept. Relief Association, $200.00
HCTV, $100.00
Hoffman and McNamara, $250.00
Intek, $100.00
Keystone Real Estate $100.00
Lee Hotel Group, $50.00
Minnesota Coaches, Inc. $50.00
Schommer Insurance $50.00
State Farm, Steve J. Johnson, $200.00
Tennis Sanitation LLC. $100.00
The New Art of Dentistry, $50.00
Three Rivers LLC, $75.00
Additional Event Support
Green Mill, $20 gift certificates for prizes
Coborn's, Cookie Decorating station
Carpenters Nature Center, live animal station
Sam’s Club, Gift Card toward candy purchase
State Farm, Teran Harmon, 60 pizzas & volunteers
VI-08
City Council Memorandum
To: Mayor Hicks & City Council Members
From: Michael T. Schutt, Fire & EMS Director
Date: October 31, 2018
Item: Accept Donation and Budget Increase
Council Action Requested: Council is asked to accept a donation in the amount of $200.00 from the
Hastings Rivertown Lions Club and to increase the Fire Departments 2018 fire prevention budget in the
same amount.
Background Information: Hastings Rivertown Lions Club has requested this donation be used
towards the purchase of fire prevention material.
Financial Impact: Council is asked to increase the Fire Department’s budget # 213-210-2100-6450 in
the same amount.
Advisory Commission Discussion: N/A
Council Committee Discussion: N/A
Attachments: N/A
VI-09
CITY OF HASTINGS
DAKOTA COUNTY, MINNESOTA
RESOLUTION 11- -18
A RESOLUTION EXPRESSING ACCEPTANCE OF AND APPRECIATION OF
A DONATION TO THE HASTINGS FIRE DEPARTMENT
WHEREAS, Hastings Rivertown Lions Club has designated that this
donation of $200.00 be used towards the purchase of fire prevention materials;
and
WHEREAS, the City Council is appreciative of the donation and
commends the Hastings Rivertown Lions Club for their civic efforts,
NOW, THEREFORE BE IT RESOLVED, by the City Council of the City of
Hastings, Minnesota;
1. That the donation is accepted and acknowledged with gratitude; and
2. That the donation will be appropriated towards the purchase of fire
prevention materials.
Adopted this 5th day of November, 2018.
________________________________
Paul Hicks, Mayor
Attest:
____________________________
Megan White, Deputy City Clerk
VI-09
City Council Memorandum To: Mayor Hicks & City Councilmembers
From: Justin Fortney, City Planner Date: November 5, 2018 Item: Approve Change Order #1-7 for the City Hall Masonry Restoration Council Action Requested: Council is requested to approve the attached change orders for the City Hall Masonry
Restoration. These change orders add seven cost changes to the contract. The items are mostly related to additional masonry repair units. Background Information: The project manual produced by Collaborative Design Incorporated identified the general
conditions of the building including areas of suspected damage and an estimate of unit numbers required for replacement. The contractors bid on the project on a per unit figure for each item with a lump sum based on the estimate. Below is a brief explanation of each item (numbers 2 and 3 were not used) some items were approved by staff due to
either the timeline of the project or due to the long lead time to have the materials
procured: 1. Stabilize the north window wells, which were not poured to the full depth of the foundation. Form and fill with concrete a portion of the foundation that was only
made up of dry stacked rubble (related to the removal of the old abutting County
Jail) $2,564.50 (staff approved and work completed) 4. Foundation stone replication. At the location of where the old County Jail abutted the building (SE corner) there was a large concrete patch. This was not included in the project because the architect considered this a previous repair. When the
foundation underneath was uncovered and found the dry stacked rubble (Change order 1) it was determined the patch was not only unsightly, but possibly inadequately supporting the building. These three foundation stones are large with a long lead time. The contractor went to multiple sources to find the lowest price
for the similar type of stone. $4,488.45 (staff approved and stone is on order)
5. Waterproofing product substitution. The specs called for a certain product, but when the waterproofing subcontractor inspected the uncovered foundation and how uneven the surface was due to the nature of the stacked stone, he recommended an alternate product that would work better on that surface. The
architect agreed and found it was also a less costly product leading to a deduction
in our favor. - $3,000 (staff approved and work completed) 6. The limestone features were mostly deeper than the specifications stated. From the attic the depth of stoned were measures between 4-6 inches in depth. Once the contractor started pulling a few stones, they determined many went as deep as 8 inches. Unfortunately, they cannot pull all the stones and order specific lengths
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because much of the stone is holding up other stones and or brick. During the long
lead time there could be a loss of materials from the building and water infiltration. The stones had to be reordered at maximum depth and cut on site to fit each opening. Backfilling the stones was not an option because the stones are not anchored, they are only held by their depth into the building. This was a high
amount, due to the quarrying and cutting of stone being one of the most costly
portions of the project. $6,269.80 (staff approved and stone on order) 7. Install a sidewalk at the rear of the City Council Chambers. There have long been plans to build a sidewalk here and the contractor provided a good bid when the sidewalks were being replaced from the foundation excavation. $2,300.00 (staff
approved and work completed)
8. Annex tuck-pointing overage. The specs said there were 1,500 linear feet of type 1 joints to be cut and tuck-pointed. Type 1 being mortar detached on both sides and or cracking. The contractor kept assuring us they were way under the allotted 1,500 LF. They and the architect counted what had been cut and found they were
over by 768 LF at a unit cost of $12/ foot. They submitted for a charge of $9,216
because they cut all type 1 joints as specified. Staff said only 1,500 LF was estimated and we needed to approve anything over the estimate. They said the joints were in poor shape and needed to be tuck-pointed, but should have kept better track of progress. They offered to split the difference and only charge $6/
foot for the overage. $4,608.00 (the work has been completed) the specs did say
all type 1 joints were to be tuck-pointed and the architect was confirming only poor joints were being cut. This was a tracking error that likely saved the city money. 9. Additional brick replacement. There were slightly more bricks required than
specified. The area near the Chamber emergency exit is heavily stained from an
old drain pipe. The staining hid the damage to about 50 bricks needing replacement. Another 100 bricks are spread around the building. $1,500.00 (The work has not been authorized or completed).
Financial Impact: The total value of these change orders is $19,480.75, which is about a 4.1% increase to the original contract amount. The City has been awarded a Capital Improvement grant from the Minnesota Historical Society for $212,187 for this project.
There may be future deductions for stone replacement and historic brick repointing at the
end of the project (around Thanksgiving).
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Change Order Summary
(*Dates are based on when the change order was sent to the architect for review)
Advisory Commission Discussion: N/A Council Committee Discussion: N/A
Attachments:
• Photographs
• Change Orders
Change Order
Date
Item Estimated addition 1 October 29 Concrete infill on all norther window wells and patching $2,564.50
4 October 11 Replicate 3 foundation stone $4,488.45
5 October 10 Alternate waterproofing credit -$3,000.00
6 October 15 Stone depth increase $6,269.80
7 October 18 Add new sidewalk $2,300.00
8 October 29 Annex tuck-pointing – additional units at 50% discount $4,608.00
9 October 29 Additional brick replacement 150 at $15/ each $2,250.00
Net Total Increase/Decrease to date
Original Contract Value Change Orders as Percentage of Contract Value to date
$19,480.75 $471,434.00
4.1%
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16264 Lakeside Ave SE, Prior Lake, MN 55372
Hastings City Hall Masonry Repairs
Hastings, Minnesota
Project No. 18013.00
Change Order Request No. 1 - Pour concrete under window wells
where soil has fallen away due to excavation for waterproofing.
Patch SE foundation corner with concrete.
October 29, 2018
Description:Quantity:Unit:Unit Cost:Total:
Form & Pour Concrete - Labor 24 HR $70.00 $1,680.00
Form & Pour Concrete - Materials &
Equipment 1 LS $550.00 $550.00
Markup (O&P)15 %$2,230.00 $334.50
Total:$2,564.50
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16264 Lakeside Ave SE, Prior Lake, MN 55372
Hastings City Hall Masonry Repairs
Hastings, Minnesota
Project No. 18013.00
Change Order Request No. 5 - Use Bentonite Waterproofing System in lieu of Specified
October 10, 2018
Description:Quantity:Unit:Unit Cost:Total:
Subcontract - Technical Waterproofing Solutions 1 LS -$3,000.00 -$3,000.00
Total:($3,000.00)
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16264 Lakeside Ave SE, Prior Lake, MN 55372
Hastings City Hall Masonry Repairs
Hastings, Minnesota
Project No. 18013.00
Change Order Request No. 4 - Stone Pieces Depth Increase from
4"-6" per Addendum No. 1 to 8" Actual.
October 15, 2018
Description:Total:
Remove and Set Stone (additional depth) - Labor $2,100.00
Stone Materials (additional depth) - Quarra Stone $3,352.00
Markup (O&P)$817.80
Total:$6,269.80
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16264 Lakeside Ave SE, Prior Lake, MN 55372
Hastings City Hall Masonry Repairs
Hastings, Minnesota
Project No. 18013.00
Change Order Request No. 7 - Add sidewalk between stair and
sidewalk and south side per attached email & drawing.
October 18, 2018
Description:Total:
Subcontract - Preferred 1 Construction $2,000.00
Markup (O&P)$300.00
Total:$2,300.00
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16264 Lakeside Ave SE, Prior Lake, MN 55372
Hastings City Hall Masonry Repairs
Hastings, Minnesota
Project No. 18013.00
Change Order Request No. 8 - Annex Building Tuckpointing Overage
October 29, 2018
Description:Quantity:Unit:Unit Cost:Total:
Annex Building Tuckpointing Overage (2,268lf actual vs 1,500lf allowance in bid)768 LF $6.00 $4,608.00
Total:$4,608.00
VI-10
16264 Lakeside Ave SE, Prior Lake, MN 55372
Hastings City Hall Masonry Repairs
Hastings, Minnesota
Project No. 18013.00
Change Order Request No. 9 - Historic Building Proposed Brick Replacement Overage
October 29, 2018
Description:Quantity:Unit:Unit Cost:Total:
Historic building proposed brick replacement overage (1,100ea proposed vs 1,000ea
allowance)150 EA $15.00 $2,250.00
Total:$2,250.00
VI-10
City Council Memorandum
To: Mayor Hicks & City Council Members
From: Nick Egger – Public Works Director
Date: November 1, 2018
Item: Request for Authorization to Enter into Contract for Professional Services
COUNCIL ACTION REQUESTED
Council is requested to authorize staff to sign the attached agreement with Stantec to perform work on a
feasibility study of various permanent disinfection methods for the City’s water supply system.
BACKGROUND INFORMATION
Stantec has been the City’s primary consultant on water system issues for quite some time, and recently
performed the City’s Water Supply System Comprehensive Plan updates and water system modeling update
work earlier this year. They have the expertise necessary to conduct the disinfection feasibility study, and we
are confident in their abilities to deliver a report to the City in December of this year for the Council’s
consideration of what the City should ultimately implement for minimizing biological contamination risks to the
public water supply. The proposal content lays out steps to review various disinfection methods that are
available and determine ranges of costs for retrofitting City water system facilities to incorporate those
methods. The City would like to consider the alternatives as soon as possible so that an informed decision
can be made for how the City wishes to address disinfection in the early part of 2019.
FINANCIAL IMPACT
The proposed scope of work entailed would have a cost of approximately $33,000, and would be funded by
water system funds.
RECOMMENDATION
Although this work was not anticipated or requested in the 2018 budget, but is time sensitive and warrants
Council’s authorization to keep the process going.
ATTACHMENTS
Stantec’s proposal has been attached for reference.
VI-11
Stantec Consulting Services Inc. 2335 Highway 36 West, St. Paul MN 55113-3819
12 October 2018
File: 19380
Attention: Nick Egger, City of Hastings
City of Hastings Nick Egger P.O. Box Hastings MN
Dear Nick,
Reference: DRAFT -Hastings Disinfection Evaluation
We thank you for this opportunity to assist the City of Hastings by providing professional services related to
the evaluation of disinfection alternatives for your existing well house facilities and water treatment plant
(WTP). As requested, we have prepared this proposal of services based on the scope of work described in
our recent conversation on Monday October 8, 2018.
Understanding
The understanding we gathered is that the City’s goal is to evaluate and the feasibility and effectiveness of
the available approaches/methods to disinfection. The ultimate goal is to protect the City’s water supply
from microbial attack. The City would like to consider the alternatives as soon as possible so that an
informed decision can be made for how the City wishes to address disinfection in the early part of 2019.
The general scope for the disinfection evaluation includes the following proposed tasks:
Scope of Work:
1. Conduct on-site Review of existing conditions and physical space constraints at each of the
wellhouse facilities and the WTP.
2. Review Ten State Standard (TSS) requirements that will be enforced by Minnesota Department of
Health (MDH) and conduct preliminary, intermediate and final review meetings with MDH.
3. Participate in workshop setting with Staff to adjust scope and gather direction.
4. Evaluate the effectiveness, required facilities and alternatives for disinfection including :
a. Chlorine gas systems
b. Sodium hypochlorite feed systems
c. Ultraviolet and Ozone disinfection
d. Combination of ultraviolet, ozone and chlorine
e. Shock Chlorination on periodic basis
5. Evaluate necessary safety provisions for each alternative identified for evaluation.
6. Prepare preliminary layout for proposed improvements at WTP and for a prototype wellhouse for
purpose of review.
7. Prepare cost estimates for each alternative identified.
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12 October 2018
Nick Egger, City of Hastings
Page 2 of 3
Reference: DRAFT -Hastings Disinfection Evaluation
8. Participate in workshop setting to discuss findings and provide information to assist Staff and
Council with making an informed decision on selecting an alternative.
9. Prepare letter report summarizing alternatives and associated cost estimates.
The tasks identified above were prepared to assist the City with defining the scope needed to deliver the
project described through conversation with Public Works. We are amenable to adjusting the proposed
scope or as you see fit at any time during the process of conducting the work.
Stantec is familiar with disinfection systems that have been implemented throughout the state of Minnesota
and has assisted many communities with projects involving disinfection equipment. We are familiar with
the requirements that the MDH enforces and will leverage our relationships with the MDH and various
members of the water industry to work to the benefit of the City of Hastings.
We are pleased to provide our proposal of services on an estimated hourly basis in accordance with our standard terms and conditions. Our estimated fee for the tasks associated with the Evaluation Phase is summarized below: Description of Fee
Evaluation Phase $32,966
Conduct on site investigation and verification of existing conditions. Review alternatives and prepare cost estimates for selected alternatives.
Budget is based upon review of alternatives identified above. Review of safety mechanisms including automatic shut off system, chlorine
containment and liquid containment. Participation in two workshops with Staff, the first to define scope and the second to summarize conclusions.
Participation in additional meetings, as requested on an hourly basis.
Total Estimated Fee $32,966
We look forward to this opportunity to continue to build on our working relationship by providing this urgent service to the City of Hastings. Please take a moment to review this proposal and contact us with any questions you may have.
We are prepared to move forward with the next steps in beginning evaluation, design and implementation upon receiving your authorization.
VI-11
12 October 2018
Nick Egger, City of Hastings
Page 3 of 3
Reference: DRAFT -Hastings Disinfection Evaluation
Regards,
Stantec Consulting Services Inc.
Ryan Capelle PE (MN, ND, WI) Associate
Phone: (651) 604-4857 Ryan.Capelle@stantec.com
By signing this proposal, the City of Hastings authorizes Stantec to proceed with the services herein described and the Client acknowledges that it has read and agrees to be bound by the attached Professional Services Terms and Conditions.
This proposal is accepted and agreed on the 15 day of October, 2018.
Per: City of Hastings
Enter Name & Title
Print Name & Title Signature
Attachment: Standard Terms and Conditions
c. C.C.
VI-11
City Council Memorandum
To: Mayor Hicks & City Council Members
From: Megan White, Deputy City Clerk
Date: October 31, 2018
Item: On Sale and Sunday Liquor License for Hastings Public House
Council Action Requested:
City Council is requested to approve the attached resolution approving the On-Sale and Sunday liquor
license for Hastings Public House, 2015 Westview Drive, Hastings, MN 55033
Background Information:
Staff recommends approval of these licenses as background investigation, fees, and other items required
by City and State code for the issuance of these liquor licenses have been completed. After approval of
these licenses, they will be issued. The liquor license will be forwarded to the state for approval after any
necessary inspections from the Building and Fire Departments are conducted and any necessary permits
issued.
Financial Impact:
License fees of $2,100 and background investigation fee of $500.
Advisory Commission Discussion:
Council Committee Discussion:
Attachments:
Resolution
VI-12
CITY OF HASTINGS
DAKOTA COUNTY, MINNESOTA
RESOLUTION 11- -18
RESOLUTION APPROVING THE ON-SALE AND SPECIAL SUNDAY LIQUOR
LICENSE FOR HASTINGS PUBLIC HOUSE
WHEREAS, Nicole Sindelar have presented an application to the City of
Hastings to be the licensees for an On-Sale and Special Sunday Liquor licenses for
Hastings Public House, 2015 Westview Drive, Hastings, Minnesota; and
WHEREAS, staff has received the necessary paperwork and all local and state
requirements have been met for final and complete approval by City Council.
NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF
THE CITY OF HASTINGS AS FOLLOWS, that the City Council of the City of the
City of Hastings that the Mayor and the City Clerk be given authorization and be directed
to sign this resolution approving an On-Sale and Special Sunday Liquor Licenses for
Hastings Public House, 2015 Westview Drive, Hastings, and forward the license and
resolution to the Minnesota Department of Public Safety, showing approval of this
request for liquor license.
ADOPTED BY THE CITY COUNCIL OF HASTINGS, MINNESOTA THIS 5th
DAY OF NOVEMBER, 2018.
Ayes:
Nays:
Absent:
_______________________________
Paul Hicks, Mayor
_____________________
Megan White, Deputy City Clerk (SEAL)
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City Council Memorandum
To: Mayor Hicks & City Councilmembers
From: John Hinzman, Community Development Director
Date: November 5, 2018
Item: Approve Amended HEDRA Bylaws and Administration\Management Practices
City Council Action Requested:
Approve Amendments to the following documents:
- HEDRA Bylaws
- HEDRA Administration and Management Practices.
In addition, HEDRA has also taken action to amend its Financial Assistance and Business
Subsidy Criteria. HEDRA approved changes are included, but do not require action by
the City Council.
Background Information:
The above documents were first executed upon the establishment of the Hastings
Economic Development and Redevelopment Authority (HEDRA) in 2009. The
document have been reviewed by City Staff, Northland Financial Advisors, and HEDRA.
Proposed changes include:
HEDRA Bylaws:
Removal of a HEDRA seal (we’ve never developed one).
Change the meeting time to 6:00 pm on the 2nd Thursday of the month.
Require a majority of all HEDRA members (4 of 7) to take action on the
following items:
Issuance of Business Subsidies as defined by Minnesota State Statute
116J.993.
Issuance or forgiveness of any loan exceeding $20,000.
Authorization to purchase or sell of any real property.
Authorization to execute any contract expending more than $20,000
in Authority funding.
Authorization to establish a Tax Increment Finance District.
VIII-B-01
HEDRA Administrative and Management Practices:
Delete the requirement to report annually to the City Council on any
changes to the enabling resolution; changes would still be reported to the
Council when desired.
Amend the staff designee to HEDRA to match the current title.
Remove the City Finance Director as a signatory on disbursements;
currently the Treasurer is the only signatory.
HEDRA Financial Assistance and Business Subsidy Criteria:
Update Minnesota State Statute enabling language to reflect current law.
Replace specified minimum wage provisions with language requiring
payment of a minimum wage, exclusive of benefits.
Delete the requirement to review minimum wages annually
Add language stating that Subsidy Agreements will be part of a broader
development agreement for the project, whenever possible.
Financial Impact:
Proposed changes will clarify the role and duties of HEDRA.
Advisory Commission Discussion:
HEDRA voted unanimously to approve the above changes at the October 11, 2018
meeting.
Council Commission Discussion:
N\A
Attachments:
HEDRA Bylaws
HEDRA Administration and Management Practices
HEDRA Financial Assistance and Business Subsidy Criteria (For informational
purposes only, no action needed).
VIII-B-01
HASTINGS ECONOMIC DEVELOPMENT & REDEVELOPMENT
AUTHORITY
BY-LAWS
ARTICLE I. THE AUTHORITY
Sec. 1. Establishment. The Authority has been established by enabling resolution of the
Hastings City Council on September 15, 2008, following a public hearing, pursuant to
Minnesota Statutes 469.093 to take effect January 1, 2009.
Sec. 2. Character. The Authority is a public body corporate and politic and a political
subdivision of the state with the right to sue and be sued in its own name.
Sec. 3. Name. The name of the Authority shall be Hastings Economic Development and
Redevelopment Authority (the Authority). The governing body shall be the Board of
Commissioners (the Board). The Board shall be the body responsible for the general
governance of the Authority and shall conduct its official business at meetings thereof.
Sec. 4. Seal. The seal of the Authority shall be in the form of a circle and bear the name
of the Authority.
Sec. 5. Office. The office of the Authority shall be Hastings City Hall, but the Authority
may hold its meetings at such other places as it may designate by resolution.
Sect. 6. Commissioners. The Board shall consist of seven commissioners: two shall be
City Council members and five shall be citizen members. All commissioners shall be
appointed by the Mayor with the approval of the City Council. The citizens initially
appointed shall be for terms of one, two, three, four and five years, respectively.
Thereafter citizen commissioners shall be appointed for six year terms. The terms of
commissioners who are members of the City Council shall coincide with their terms of
office as members of the City Council. A council member commissioner can serve three
consecutive full terms and a citizen commissioner can serve two consecutive full terms.
A vacancy must be filled for the balance of the unexpired term, in the manner in which
the original appointment was made. No more than one commissioner may be a non-
resident of the City of Hastings.
ARTICLE II. OFFICERS.
Sect. 1. Election or delegation. (a) The Authority shall elect a President, a Vice-
president and a Treasurer, at the annual meeting, from among the commissioners other
than City Council members and shall hold office for one year or until their successors are
elected and qualified. (b) The Authority will delegate the offices and duties of the
Secretary and Assistant treasurer to city employees designated by the City Administrator.
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Sect. 2. President. The President shall preside at all meetings of the Authority. Except
as otherwise authorized by resolution of the Authority, the President shall sign all
contracts, deeds and other instruments made and approved by the Authority.
Sect. 3. Vice-President. The Vice-President shall perform the duties of the President in
the absence or incapacity of the President; and in case of the resignation or death of the
President, the Vice-President shall perform such duties of the President until such time as
the Authority shall elect a new President.
Sec. 4. Treasurer. The Treasurer shall be responsible for the acts of the Assistant
Treasurer and disburse Authority money by check only.
Sect. 5. Assistant Treasurer. The following duties of the Treasurer shall be delegated to
the Assistant Treasurer: (1) receive and be responsible for Authority money; (2) keep an
account of the source of all receipts, and the nature, purpose and authority of all
disbursements; (3) file the Authority’s detailed financial statement and audit with its
Secretary at least once a year. The Assistant Treasurer also has the powers and duties of
the Treasurer if the Treasurer is absent or disabled.
Sect. 6. Secretary. The Secretary shall (1) keep the records of the Authority; (2) act as
Secretary of the meetings and record all votes; (3) keep a record of proceedings
(minutes); (4) keep and affix the seal and certify documents authorized by the Authority.
Sect. 7. Vacancies. Should the office of President, Vice-President or Treasurer become
vacant the Authority shall elect a successor at the next regular meeting and such election
shall be for the unexpired term of said office.
Sect. 8. Additional personnel. The Authority may hire or contract personnel deemed
necessary to exercise its powers, duties and functions.
ARTICLE III. MEETINGS
Sect. 1. Meetings. All meetings shall conform to Minnesota Statutes governing meeting
notice and open meetings.
Sect. 2. Annual Meeting. The annual meeting shall be the first regular meeting in
January each year, at 7 p.m. 6:00 p.m. at the regular meeting place.
Sect. 3. Regular Meetings. The Authority will designate by resolution a monthly
meeting day, time and place. Two regular meetings a month may be designated. The
schedule of regular meetings will be made available to the public.
Sect. 4. Special Meetings. A special meeting may be called by the President or two
members of the Authority for the purpose of transacting any business designated in the
call. Authority members shall be called orally or in writing at least two days before the
meeting. The date, time, place and purpose of the meeting will be posted on the City
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bulletin board and web site at least three days before the meeting. No business other than
as designated in the call notice shall be considered at a special meeting.
Sect. 5. Emergency Meetings. Emergency meetings are special meetings called because
circumstances require immediate attention. Commissioners may be notified orally or by
any other means. A good faith effort shall be made to notify news media and others who
have requested notice as soon as reasonably practical.
Sect 6. Quorum. Four commissioners shall constitute a quorum for the purpose of
conducting its business and exercising its powers and for all other purposes, but a smaller
number may adjourn from time to time until a quorum is obtained. When a quorum is in
attendance action may be taken by the Authority upon a vote of a majority of the
Commissioners present, unless otherwise specified by the By-Laws, or other laws, or as
further described below:
A. A majority of all members of the Authority must be obtained to take action on
the following items:
i) Issuance of Business Subsidies as defined by Minnesota State Statute
116J.993.
ii) Issuance or forgiveness of any loan exceeding $20,000.
iii) Authorization to purchase or sell of any real property.
iv) Authorization to execute any contract expending more than $20,000 in
Authority funding.
v) Authorization to establish a Tax Increment Finance District.
Sect 7. Order of Business. At the regular meetings the Authority shall follow the order of
business:
(1) Quorum roll call
(2) Approval of the minutes of previous meeting(s).
(3) Approval of the disbursements since the last meeting.
(4) Items of business.
(5) Reports by staff and committees.
(6) Adjournment.
Section 8. Manner of Voting. Voting on all questions shall be oral, except when a roll
call is requested by a Commissioner, and the yeas and nays shall be entered in the
minutes of the meeting.
Section 9. Rules of Order. On all other questions and procedures not specifically
provided, Roberts Rules of Order Revised shall govern.
ARTICLE IV. MISCELLANEOUS
Section 1. Amendments. The By-Laws of the Authority shall be amended by a resolution
approved by a majority of the members of the Authority. The amendment shall be
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proposed at a regular meeting and voted upon at the following regular meeting. An
amendment requires the approval of City Council.
Section 2. Fiscal Year. The fiscal year of the Authority shall coincide with the fiscal
year of the City of Hastings.
Adopted by Authority Board: October 11, 2018. _____________________
Approved by City Council: November 5, 2018. ____________________
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HASTINGS ECONOMIC DEVELOPMENT & REDEVELOPMENT
AUTHORITY
ADMINISTRATION & MANAGEMENT PRACTICES
A. RESPONSIBILITIES & POWERS
Sect. 1. Responsibilities. The Authority is responsible for encouraging business and
industrial development within the city, for the redevelopment of commercial and
residential property in designated project areas, for the rehabilitation of commercial and
residential buildings and for the prevention or cure of blight and blighting conditions
within the city.
Sect. 2. Powers. The Authority has all the powers granted by Minnesota Statutes Chapter
469 and other laws to Economic Development Authorities, Housing and Redevelopment
Authorities, Municipal Development Districts, Municipal Industrial Development, Tax
Increment Districts and other economic development and revitalization programs.
Sect. 3. Limitations. The powers of the Authority are limited by the enabling resolution
as follows:
a. The sale of bonds or other obligations of the Authority must be approved by the City
Council.
b. The Authority must follow the budget process in accordance with City policies,
ordinances and resolutions. The Authority will be treated as a component of the City for
financial reporting purposes and the financial management of the Authority will be
performed by the City’s Finance Department.
c. Development and redevelopment actions of the Authority must be in conformance with
the City's comprehensive plan and all other controls implementing the comprehensive plan.
d. The Authority must submit its plans for development and redevelopment to the City
Council in accordance with City planning procedures and law.
e. The administrative structure and management practices of the Authority must be
approved by the City Council.
f. The Authority must obtain City Council approval for the acquisition of property for
economic development purposes through the use of the powers of eminent domain.
g. The Authority must submit all planned activities for influencing the action of any
other governmental agency, subdivision, or body to the City Council for approval.
Planned activities specifically means a grant application or cooperative agreement
with a government agency, subdivision or body.
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Sect. 4. Report. The Authority will report to the City Council annually within 60
days of the anniversary (January 1) whether and how the enabling resolution should
be modified.
B. COMMISSIONERS
Sect. 1. Appointment (469.095.Sub.2). The enabling resolution established a seven (7)
member authority, two of which will be Council members. Council members’ terms on
the Authority will be the same as their terms on the City Council. Citizen members’
terms will be six years. A city council member commissioner can serve three
consecutive full terms and a citizen commissioner can serve two consecutive full terms.
Commissioners are appointed by the Mayor with the approval of the City Council. The
Authority may advertise, interview and recommend the appointment of citizens to fill
vacancies to the Mayor and City Council. No more than one commissioner may be a non-
resident of the City.
Sect. 2. Compensation. Commissioners shall be paid for attending each regular or
special meeting of the authority in an amount determined by City Council.
Commissioners may be reimbursed for actual expenses incurred in doing official business
of the Authority.
Sect. 3. Removal for cause (469.095. Sub. 5). A commissioner may be removed by the
City Council for inefficiency, neglect of duty or misconduct in office.
Sect. 4. Conflict of Interest (469.098). Except as authorized in Minnesota Statutes
471.88, a commissioner, officer or employee of an authority must not acquire any
financial interest, direct or indirect, in any project or in any property included or planned
to be included in any project, nor shall the person have an financial interest, direct or
indirect, in any contract or proposed contract for materials or service to be furnished or
used in connection with any project.
Sect. 5. City Code of Ethics (Ordinances 31.30-31.36). Commissioners of the Authority
are Public Officials of the City of Hastings and subject to the Code of Ethics.
C. STAFF, SERVICES & SUPPLIES
Sect. 1. Staff. (a) The City Administrator will hire or designate a City employee as
Director of the Authority Economic Development and Redevelopment Director, with the
approval of the Authority, to serve as the primary staff liaison with the Authority. (b)
The City Administrator will designate a City employee to serve as Secretary of the
Authority and an employee of the City Finance Department to serve as Assistant
Treasurer.
Sect. 2. Services and Supplies. The City will provide equipment, supplies and materials,
furnish offices and provide accounting, clerical, engineering, property maintenance and
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other assistance and include the Authority property, commissioners and staff in its
insurance coverage.
Sect. 3. Legal Counsel. The Authority may use the services of the city attorney or hire an
attorney as general counsel for its legal needs. The city attorney or counsel as determined
by the Authority will be its chief legal advisor.
Sect. 4. Contracts for services. The Authority may contract for the services of
consultants, attorneys or other persons needed to perform its duties and exercise its
powers.
Sect.5. City costs. Actual or prorated costs of staff, services and supplies provided by the
City for the Authority may be charged to Authority funds.
D. FINANCIAL MANAGEMENT AND REPORTING
Sect. 1. Component of the City. The enabling resolution directs that the Authority will be
treated as a component of the City for financial reporting purposes and the financial
management of the Authority will be performed by the City’s Finance Department.
Sect. 2. Financial Management. (a) The following duties of the Authority Treasurer are
delegated to the Assistant Treasurer: receive and be responsible for Authority money;
keep an account of the source of all receipts and the nature, purpose and authority of all
disbursements; prepare and file the Authority’s detailed financial statement and audit
with its Secretary and the State Auditor at least once a year; (b) The Authority Treasurer
is responsible for the acts of the Assistant Treasurer and will sign Authority checks.(c)
All the financial functions of the Authority will be run through the City financial systems,
depositories, bank accounts and investment brokers.
Sect. 3. Disbursements. The City Finance Director and Authority Treasurer will sign all
checks. The Assistant Treasurer will provide the Authority a list of disbursements for
approval at each regular meeting.
Sect. 4. Statement and audit. The annual financial statement and audit will be reported to
and reviewed by the Authority. The Authority’s accounts will be audited together with
the City accounts. The audit will be filed with the State Auditor.
E. BUDGETS & LEVIES
Sect. 1. Budget required. The enabling resolution directs that the Authority will follow the
City budget process in accordance with policies, ordinances and resolutions.
Sect. 2. EDA Levy. The Authority may request the City Council to levy a special tax for
economic development operations in an amount not to exceed the current statutory limit
(MS 469.184). The uses will be specified within the annual budget.
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Sect. 3. HRA Levy. The Authority can levy under its HRA powers, with City Council
approval, a special tax for housing and redevelopment operations in an amount not to
exceed the current statutory limit (MS 469.033 Sub 6.). The uses will be specified within
the annual budget.
Sect. 4. Sources and uses. Funds received and spent under the EDA levy and under the
HRA levy will be accounted for and reported separately.
F. REAL ESTATE
Sect. 1. Title. Real estate acquired by the Authority or the City for economic
development, industrial development, housing development, redevelopment or
rehabilitation will be held in the name of the Authority.
Sect. 2. Proceeds. Revenues from the sale of Authority real estate will be Authority
money.
Sect. 3. Maintenance. The City will maintain Authority real estate including mowing,
landscaping, and the plowing of walks and parking lots.
Sect. 4. Insurance. The City will include Authority real estate in its liability and loss
insurance.
Sect. 5. Eminent Domain. The Authority must obtain City Council approval for the use of
the powers of eminent domain for the acquisition of property for economic development
purposes.
G. BUSINESS SUBSIDIES.
Sect. 1. Authority a grantor. The Authority is a “local government agency” authorized by
local government (the City) to provide business subsidies, and is therefore a “grantor”
under MS 116J.993
Sect. 2. Criteria. The Authority will hold a public hearing and adopt business subsidy
criteria before providing public assistance and will amend its criteria as needed to
conform to amendments to the statute.
Sect. 3. Notice and hearings. The Authority will provide public notice and hold a public
hearing on any request for public assistance that meets the criteria and statutory definition
of a business subsidy.
Sect. 4. Agreements. The Authority must enter into a subsidy agreement with recipients
of business subsidies that includes the information required by statute.
Sect. 5. Reports. The Authority will submit the required Business Assistance Reports to
the Department of Employment and Economic Development each year by April 1. The
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Authority will also report to the City Council each year on the progress of recipients in
meeting their business subsidy goals.
H. AMENDMENTS
Sect. 1. The Administration and Management Practices may be amended by a majority
of the Authority Board, subject to approval by the City Council. An amendment will be
introduced at a regular meeting and voted upon at the next regular meeting.
Adopted by Authority Board: October 11, 2018. _____________________
Approved by City Council: November 5, 2018. ____________________
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CityCouncilMemorandum
To: MayorHicks & CityCouncilmembers
From: MelanieMeskoLee, CityAdministrator
Date: October31, 2018
Item: ResidentialSolidWasteandRecyclingCollectionContract
CouncilActionRequested: AccepttherecommendationoftheUtilitiesCommittee
Balsanek*, Braucks, Lund) toawardtheexclusiveresidentialsolidwastecollectionand
recyclingcontracttoTennisSanitationforthetermofJanuary1, 2019-December31,
2021.
BackgroundInformation: TheCityofHastingshasanexclusivecontractforresidential
solidwasteandrecyclingcollectionforpropertieswiththreeunitsorfewer. Thecurrent
contractexpiresonDecember31, 2018aftersixyears; threeyearsoftheinitialcontract
withathreeyearextension.
Earlierthissummer, theUtilitiesCommitteeoftheCouncilprovideddirectiontostaffon
theparametersofthefutureresidentialsolidwasteandrecyclingcontractRequestfor
Proposals (RFP). TheRFPincludedcontinuationallofthecurrentcollectionprovisions.
Thecommitteealsorequestedsolicitinginterestinofferingasecond, fallclean-upday,
theabilitytoofferorganicscollection, ortheabilitytoprovidemorecoordinated
commercialcollectionpricing. Thoseitemswerealloptionalforproposers.
ProposalsweredueSeptember26, 2018andthreeproposalswerereceived. Republic
Services, TennisSanitation, andWasteManagementallrespondedtotheCity’sRFP. Per
committeerecommendation, staffconductedinterviewswiththethreeproviders.
WithintheRFP, weevaluatedtheproposal’salignmentwiththatdocument, optional
itemsproposed, andcompliancewithlocal, countyandstateregulations. Noneofthe
proposalsofferedcurbsideordropsiteorganicsoracommercialcollectionpricing
structure.
Followingtheinterviews, aconferencecallwasheldwiththeUtilitiesCommittee
members. StaffrecommendedthatTennisSanitationbeawardedthecontractfor2019-
2021. ThecommitteealsodiscussedtheorganicsproposalbyTennis; toofferaone-year
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pilotprojectforCityfacilitiestoprovideorganicsrecyclingwithinoursites. Theorganics
marketiscontinuallychanging, andTennis’sproposalallowstheCitytopilotanorganics
programwiththeabilitytoevaluatethecontinuationand/orexpansionofthatfor
subsequentyearsofthecontract. TheTennisproposalalsoprovidesforanadditionalfall
clean-upday. TheadditionaldaywouldbecoordinatedwithTennisin2019andwould
allowresidentstodisposeofexcessitemssimilartoourSpringCleanUpDay. Thefall
eventisnotanticipatedtoincludesomeoftheadditionalitemsofferedduringthespring
eventsuchashazardouswasteorshreddingservices.
ThecommitteerecommendsawardofthecontractforJanuary1, 2019through
December31, 2021. ThecommitteealsorecommendsapprovaloftheabilityoftheCity
toextendthecurrentcontractuptotwoadditionalthreeyearterms (2022-2024and
2025-2027). TheCitywouldnotbeunderanyobligationtoextendthecontractforthe
additionaltermsandmaychoosetorebidaftereachsuccessivethreeyeartermas
desired.
FinancialImpact: Tennis’sproposalwasthemostpricecompetitive.
Current Proposed
Rates Rates
2018 2019
per
month
30 $ 14.77 $ 15.40
30 $ 16.69 $ 17.32
90 $ 18.28 $ 18.91
singlebag $ 7.13 $ 7.68
curbsideyardwaste (season) $ 65.00 $ 65.00
brush (40/lb. bundle) $ 4.00 $ 4.00
AdvisoryCommissionDiscussion: N/A
CouncilCommitteeDiscussion: TheUtilitiesCommitteehasdiscussedthisissueseveral
timesoverthelastfewmonths. TheyrecommendawardofthecontracttoTennis
Sanitation.
Attachments:
None
VIII-C-02