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HomeMy WebLinkAbout20180917 - CC Follow-Up Agenda CITY OF HASTINGS CITY COUNCIL AGENDA Monday, September 17, 2018 7:00 p.m. I. CALL TO ORDER II. ROLL CALL Mayor Hicks, Councilmembers Balsanek, Braucks, Folch, Leifeld, Lund, and Vaughan Staff Present: City Administrator Melanie Lee Mesko Administrative Services Director Julie Flaten City Attorney Dan Fluegel Community Development Director John Hinzman Public Works Director Nick Egger III. DETERMINATION OF QUORUM Presentation – Creative MN Economic Impact of Art Report Update Dick Graham, Hastings Prescott Area Arts Council, introduced Shelia Smith of Creative Minnesota who presented information from a study on the Economic Impact of Art. Presentation – APWA National Project of the Year Award – Riverfront Renaissance Nick Egger, Public Works Director, presented the award which was recently given at the American Public Works Association conference. IV. APPROVAL OF MINUTES Approve Minutes of the Regular City Council Meeting on September 4, 2018. Minutes were approved as presented V. COUNCIL ITEMS TO BE CONSIDERED Councilmember Folch requested Item #2 be pulled. Mayor Hicks placed the item as #1 under Administration. VI. CONSENT AGENDA The items on the Consent Agenda are items of routine nature or no perceived controversy to be acted upon by the City Council in a single motion. There will be no discussion on these items unless a Councilmember or citizen so requests, in which event the items will be removed from the Consent Agenda to the appropriate Department for discussion. Vaughan, Braucks to approve as amended 7-0 1. Pay Bills as Audited 2. Adopt City Purchasing Policy 3. Resolution No. 09-13-18: Accept $1,200.00 donation from the Fuchs Family to the Parks and Recreation Department for a Memorial Tree and Memorial Bench 4. 1st Reading/Order Public Hearing: Ordinance Amendment – Temporary Keeping of Goats for Control of Invasive Species and Weed Control 5. 1st Reading/Order Public Hearing: Ordinance Amendment – Electronic Graphic Display Signs 6. Appoint Heritage Preservation Commissioner 7. Resolution No. 09-14-18: Accept $125.00 donation from anonymous citizens to the Fire Department 8. Approve Payment Estimate No. 4 – 2018 Neighborhood Infrastructure Improvements ($300,838.20) – BCM Construction 9. Resolution No. 09-15-18: Accept $1,200.00 donation from Jackie Loose to the Parks and Recreation Department for a Memorial Tree and Memorial Bench 10. Approve Water Service Repair Assessment – 1315 Tyler Street (Henn) 11. Approve Agreement with (Lumin) theater lab for Use of City Hall VII. AWARDING OF CONTRACTS AND PUBLIC HEARING These are formal proceedings that give the public the opportunity to express their concern, ask questions, provide additional information, or support on a particular matter. Once the public hearing is closed, no further testimony is typically allowed and the Council will deliberate amongst itself and with staff and/or applicant on potential action by the Council. VIII. REPORTS FROM CITY STAFF These items are intended primarily for Council discussion and action. It is up to the discretion of the Mayor as to what, if any, public comment will be heard on these agenda items. A. Public Works B. Community Development 1. Resolution No. 09-16-18: Preliminary and Final Plat – Wallin 18th Addition (Brandlewood Ct) Hinzman introduced the item asking Council to approve the Preliminary and Final Plat of Wallin 18th Addition, a cluster subdivision containing 14 single family villa homes. This action was tabled from the September 4, 2018 Council meeting. Mayor Hicks allowed public comment limiting it to information not presented at the September 4th council meeting. Anna Prettyman, 1655 Fallbrooke Drive, spoke on behalf of several residents and provided a letter containing five reasons Council could consider denying the project request. Curtis Gerrits, 1771 Greystone Road, commented on the preservation of trees in the proposed development. Audience members who were opposed to the project raised their hands. Jill Gentz, 1671 Fallbrooke Drive, commented on the history of Fieldstone Family Homes, MW Johnson Homes, and its owners. Gentz provided Council inspection history from the cities of Farmington and Hastings. Todd Rapp, representative for the developer, was provided the opportunity to respond. Rapp commented on the history of Fieldstone Family Homes, its owner, and the reasons for denial presented by residents. Council discussion on the valuation of homes, communication from the developer, landscaping between existing homes and proposed villas, covenants history and precedence, transient nature of villas, degree of welfare of community, proposed green space and definition of cluster development not met by project proposal. Further discussion about future mixed use development. Council asked how many findings of fact are required to deny project. Fluegel responded only one is required. Council asked about next steps for developer if project is denied. Fluegel responded the process would re-start. Councilmember Vaughan made a motion to deny based on finding of fact cluster definition in ordinance was not met by proposed project. Seconded by councilmember Balsanek. 7-0 2. Resolution No. 09-17-18: Vacation of Easement – Wallin 17th Addition Hinzman presented a summary of the staff report requesting Council to vacate a drainage and utility easement located on Outlot A, Wallin 17th Addition as requested by Roberta Sjodin on land owned by Duane Wallin and Winston Wallin Partnership. The City Council held the public hearing on August 20th and tabled action at its September 4th Council meeting. Hinzman requested this item be denied in conjunction with denial of previous resolution. Vaughan, Folch to deny 7-0 3. Resolution No. 09-18-18: Site Plan – Intek Parking Lot Expansion (1000 Spiral Blvd) Hinzman introduced the item asking approve a site plan to add an additional 21 parking spaces and a new truck entrance at the Intek property. Leifeld, Braucks to approve as presented 7-0 4. Resolution No. 09-19-18: Pleasant Hill Library Addition (1490 South Frontage Road) Hinzman presented a summary of the staff report requesting Council to grant Site Plan approval for Kodet Architectural to construct a 1,571 s.f. addition to the south side of the existing Pleasant Hill Library located at 1490 South Frontage Road. Braucks, Folch to approve as presented 7-0 C. Administration 1. Adopt City Purchasing Policy Councilmember Folch commented the policy was not given Council committee review and questioned the delegation amount for signature by department heads and the City Administrator. Mesko Lee responded the policy memorizes long standing practice and increases contact amounts to newly updated statutory limits. Balsanek, Lund to approve as presented 6-1, Folch voting no IX. COMMENTS FROM AUDIENCE During this period of time, citizens may speak informally to the Council on subjects not on the agenda X. UNFINISHED BUSINESS XI. NEW BUSINESS XII. REPORTS FROM CITY COMMITTEES, OFFICERS, COUNCILMEMBERS  Parks & Recreation Commission meeting on Tuesday, September 18th at 6:00 p.m.  Heritage Preservation Commission meeting on Tuesday, September 18th at 7:00 p.m. at City Hall.  HEDRA meeting on Thursday, September 20th at 6:30 p.m. at City Hall.  Planning Commission meeting on Monday, September 24 at 7:00 p.m. at City Hall.  The YMCA and Equity Innovation Center will hold a 2-part training at Hastings High School on September 20th and September 27th. Sign up at www.hastingsmn.gov.  Communications Coordinator Lee Stoffel was congratulated on her recent Leaders in Local Government Award.  Councilmember Braucks was wished a Happy Birthday.  Councilmember Balsanek asked staff to look at parking on Ashland between 6th and 10th Streets during events held at the football stadium.  Councilmember Balsanek requested a review of the tobacco ordinance relating to age requirements for purchase be sent to a Council Committee. Mayor Hicks referred the item to the Administration Committee. XIII. ADJOURNMENT 9:07 p.m. Next Regular City Council Meeting: Monday, October 1, 2018 7:00 p.m.