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CITY OF HASTINGS
Monday
COUNCIL MEETING 7:00 P.M. DATE: December 18, 2000
I. CALL TO ORDER:
II. ROLL CALL:
III. DETERMINATION OF QUORUM:
IV. APPROVAL OF MINUTES:
Approval of Minutes of the Regular Meeting of December 04, 2000
V. COUNCIL ITEMS TO BE CONSIDERED:
VI. CONSENT AGENDA:
The items on the Consent Agenda are to be acted upon by the City Council in a single motion.
There will be no discussion of these items unless a Councilmember or citizen so requests, in
which event the items will be removed from the Consent Agenda to the appropriate department
for discussion.
1. Pay All Bills As Audited
2. Approval of Account Technician Position Description
3. Approval of City Hall Office Technician Position Description
4. Approval of Non-Union Compensation Schedule Adjustment
5. Approval of Personnel Policy Amendments—Travel Policy & Longevity
Policy
6. Resolution—Requesting Transfer of Tax-Forfeit Property
7. Advertise for Proposals to Lease City Land for Agriculture
8. Approve Letter to Minnesota Historical Society
9. Street Vacation/Order Public Hearing -- 4th Street East (Dave Carrol)
10. Resolution Adopting 2001 City Property Tax Levy
11. Resolution Adopting 2001 City Budget
12. Resolution Adopting 2001 City HRA Property Tax Levy
13. Call GO Improvement Bonds—Series 1993 A
14. Approval of Massage Licenses for 2001
15. Resolution –Approval of FTA Drug &Alcohol Policy
16. Resolution – Grand Excursion 2004
17. Charter Commission Appointment
18. 1999 Improvement Program Assessment Abatement
VII. AWARDING OF CONTRACTS & PUBLIC HEARING:
1. Public Hearing – Ordinance Annexing Certain Land into the City of Hastings
VIII. REPORTS FROM CITY STAFF:
A. Public Works
B. City Planner
1. Concept Approval of Transfer of Industrial Park Parcel for Relocation
2. Resolution -- Minor Subdivision at 13th and Pine Street
3. Resolution – Preliminary/Final Plat for Guardian Angels
4. Preliminary Plat - Riverdale
5. Resolution –2001 Community Development Block Grants (CDBG)
Programs
C. Administrator
1. 2nd Reading—Annexation
2. Approval of 2001 Fees for Hastings Family Aquatic Center
3. Presentation by Bruce Chamberlin—Riverfront Improvements
4. Closed Door Session –49's Union Negotiations
IX. COMMENTS FROM AUDIENCE:
X. UNFINISHED BUSINESS:
XI. NEW BUSINESS:
XII. REPORTS FROM CITY COMMITTEES, OFFICERS, COUNCILMEMBERS:
XIII. ADJOURNMENT:
Next Regular City Council Meeting on Tuesday, January 2, 2001
Hastings,Minnesota
December 4,2000
The City Council of the City of Hastings, Minnesota met in a regular meeting on
Monday, December 4, 2000 at 7:00 p.m. in the City Hall Council Chambers, 101 4th
Street East, Hastings,Minnesota.
Members Present: Councilmember Riveness, Simacek, Johnson, Hicks, Moratzka &
Mayor Werner
Members Absent: Councilmember Yandrasits
Staff Members Present: David Osberg, City Administrator;
Shawn Moynihan, City Attorney;
Lori Webster, Finance Director;
Matt Weiland, City Planner;
and Melanie Mesko, Administrative Assistant/City Clerk
Approval of Minutes
Mayor Werner asked if there were any corrections or additions to the minutes of
the regular meeting on November 20, 2000 and hearing none the minutes were approved
as presented.
Council Items to Be Considered
City Administrator Osberg stated that there are two items to be added to the
Consent Agenda. The first item is 1999 Improvement Program Assessment Abatement,
and the second item is the payment for new fire truck.
Moved by Councilmember Riveness, seconded by Councilmember Simacek, to
add those items to the Consent Agenda.
6 Ayes;Nays,None.
Moved by Councilmember Simacek, seconded by Councilmember Hicks, to
approve the Consent Agenda as amended.
6 Ayes;Nays,None.
1. Pay All Bills As Audited
2. Resolution No. 12-01-00-Authorizing AT & T Broadband St. Paul to Temporarily
Operate the Cable Communication System
3. Approval of City Employment Application
4. Pay Estimate #3, Repainting 4th Street Elevated Tank, Champion Coatings, Inc. --
$17,005
5. Approve 2001 Tobacco License Renewals
6. 2001 Dispatch Service Contract
7. Resolution No. 12-02-00-Arbor Day Proclamation
8. 1999 Improvement Program Assessment Abatement
9. Payment for new fire truck
Hastings City Council Minutes for Regular Meeting on December 4,2000 Page 2 of 3
Public Hearing-Truth In Taxation-2001 City Levy and Budget
Mayor Werner opened the Public Hearing at 7:03 p.m.
Finance Director Lori Webster discussed the Proposed 2001 City Property Tax
Levy and Proposed Budget. Hearing no public comments the public hearing was closed
at 7:04 p.m. with adoption for the 2001 City Levy and Budget to be held on December
18, 2000.
Public Hearing Rezoning—Rezoning Bailey Ridge (R-1 to R-3)
Mayor Werner opened the Public Hearing at 7:05 p.m.
City Planner Weiland stated that the Planning Commission recommended
approval of the rezoning at their November 13`h Planning Commission meeting. Hearing
no public comments the public hearing was closed at 7:07 p.m.
Rezoning-Bailey Ridge(R-1 to R-3)
Moved by Councilmember Hicks, seconded by Councilmember Johnson, to
approve the rezone of Bailey Ridge.
6 Ayes;Nays,None.
Public Hearing-Residential Solid Waste Collection Rate Decrease
Mayor Werner opened the Public Hearing at 7:07 p.m.
City Administrator Osberg stated that the City Council per City Ordinance needs
to approve any adjustment in Solid Waste Collection Rates. Hearing no public comment
the public hearing was closed at 7:09 p.m.
Residential Solid Waste Collection Rate Decrease
Moved by Councilmember Simacek, seconded by Councilmember Moratzka, to
approve the Residential Solid Waste Collection Rates as presented.
6 Ayes;Nays,None.
Street Vacation/Order Public Hearing-4th Street East (Dave Carrol)
Moved by Councilmember Johnson, seconded by Councilmember Hicks, to
approve the street vacation as proposed.
6 Ayes;Nays,None,
Residential Solid Waste Collection Routes
City Administrator Osberg stated that Waste Management is requesting to add an
additional service day within the City of Hastings. Randy Triplett stated that they are
requesting the new collection schedule to be effective January 8, 2001 and residents will
be notified by fliers and mailings.
Moved by Councilmember Hicks, seconded by Councilmember Moratzka, to
approve Waste Management's request for Solid Waste Collection Route additions.
6 Ayes;Nays,None
Hastings City Council Minutes for Regular Meeting on December 4 2000 Page 3 of 3
Ed Robinson of House of Wines said that he was opposed to the guidelines and he
said he would like to see Council require a swipe card machine be installed in locations
that fail their random compliance checks.
Moved by Councilmember Johnson, seconded by Councilmember Riveness, to
approve Resolution No. 12-3-00 for Illegal Liquor Sale Penalty Guidelines with a
friendly amendment that violators will be permitted to purchase the identification swipe
card machine following a first violation rather than paying the monetary fine.
6 Ayes;Nays,None. Copy of resolution on file.
Liquor License Violations
City Attorney Moynihan stated that based on the guidelines adopted by the
Council regarding Illegal Liquor License Sales there are two businesses, which would
qualify for a hearing to be held for a possible license suspension.
Mr. Anderson owner of River's Grill & Bar asked to speak with the Council prior
to his public hearing to be scheduled for January.
Council thanked Mr. Anderson for his comments and welcomed additional ones at
the public hearing to be scheduled.
Moved by Councilmember Hicks, seconded by Councilmember Johnson, to
schedule a public hearing for January 2, 2001 to discuss liquor license violation and
penalties for Short Stop Liquors and River's Grill & Bar.
6 Ayes;Nays,None.
Adjournment
Moved by Councilmember Johnson, seconded by Councilmember Riveness, to
adjourn the meeting at 7:37 p.m.
6 Ayes;Nays,None.
ATTEST
Mayor City Clerk
Date: 12/14/2000 Time: 14:43:03 Operator: LYNNE BENSON VI-1
Page: 1
City of Hastings
FM Entry - Invoice Payment - Department Report
Department Vendor Name Description Amount
BARR ENGINEERING CO. DEVELOPMENT REVIEW HSTGS 2,044.00
BARR ENGINEERING CO. DEVELOPMENT REVIEW RIVER 1,155.50
BDM CONSULTING ENGIN INSPECTION SVCS - SOUTH 264.00
BDM CONSULTING ENGIN INSPECTION SVCS - SUMMIT 231.00
BDM CONSULTING ENGIN INSPECTION SVCS - TARGET 66.00
BDM CONSULTING ENGIN INSPECTION SVCS - WALLIN 627.00
BDM CONSULTING ENGIN INSPECTION SVCS ARBOR OA 4,884.00
HASTINGS AREA CHAMBE OCT LODGING TAX 6,614.94
MCES NOV SAC CHARGES 8,553.60
P.E.R.A. PAY PERIOD END 12/15/00 155.00
Total for Department 24,595.04•
COUNCIL FILTERFRESH COFFEE MACHINE SERVICE 180.00
COUNCIL FILTERFRESH COFFEE SERVICE 181.30
:IL JOHNSON, R.L. JEWELE RETIREMENT GIFTS 280.09
Total for Department 6011 641.39•
ADMINISTRATION AT&T LONG DISTANCE CHARGES 16.29
ADMINISTRATION CORPORATE EXPRESS BOOK ENDS 10.54
ADMINISTRATION CORPORATE EXPRESS ENVELOPES/BINDERS 25.79
ADMINISTRATION CORPORATE EXPRESS ERASERS 9.54
ADMINISTRATION CORPORATE EXPRESS INK CARTRIDGES 82.44
ADMINISTRATION CORPORATE EXPRESS PRINTER INK CARTRIDGE 70.06
ADMINISTRATION CORPORATE EXPRESS TAPE & PENS 21.11
ADMINISTRATION IKON OFFICE SOLUTION COPY MACHINES 8/3/00-1/3 2,124.12
ADMINISTRATION MATT PARROTT & SONS W-21S & 1099-S 130.25
ADMINISTRATION SPRINT MONTHLY TELEPHONE 1,064.34
Total for Department 6020 3,554.48'
CITY CLERK M.P.E.L.R.A. 2001 DUES MPERA-MESKO 150.00
CITY CLERK VERIFIED CREDENTIAL BACKGROUND SCRREN-HUGHES 80.00
Total for Department 6040 230.00-
F. -ICE ALLINA MEDICAL CLINI RANDOM DRUG SCREEN DIXON 25.00
FINANCE ALLINA MEDICAL CLINI RANDOM DRUG SCREEN FRIES 25.00
FINANCE MN STATE BOARD OF AC LICENSE RENEWAL 45.00
FINANCE WEBSTER, LORI A. DEC MTG EXPENSES 29.62
Total for Department 6050 124.62*
LEGAL FLUEGEL,MOYNIHAN,MIL HAVEN HOMES SALE OF EXCE 9,607.70
LEGAL FLUEGEL,MOYNIHAN,MIL PROF SERVICES THROUGH 11 477.45
Total for Department 6060 10,085.15*
CITY FACILITIES BUDOLFSON SERVICE & SCRIM WIPES 22.37
CITY FACILITIES CONTINENTAL RESEARCH WHITE BOARD CLEANER 146.08
CITY FACILITIES GRAINGER, W.W. INC. PVC GLOVE/LAMP 31.35
CITY FACILITIES GRAINGER, W.W. INC. TRANSFORMER 15.18
CITY FACILITIES MINNEGASCO,ACCT'S PA MONTHLY GAS 1,106.10
CITY FACILITIES NORTHLAND CHEMICAL S SANI-FLUSH 48.66
CITY FACILITIES REIS,INC ANCHORS/SCREWS 8.82
CITY FACILITIES REIS,INC BATTERIES/DRANO 19.12
Date: 12/14/2000 Time: 14:43:04 Operator: LYNNE BENSON
Page: 2
City of Hastings
FM Entry - Invoice Payment - Department Report
Department Vendor Name Description Amount
-------------------- -------------------- ------------------------ ------------
CITY FACILITIES REIS,INC EXT CORD 5.09
CITY FACILITIES REIS,INC LAMP CORD 2.56
CITY FACILITIES REIS,INC SPEAKER WIRE/VAC BAGS 7.22
CITY FACILITIES REIS,INC WASHER KIT/PLUMBER PUTTY 2.83
CITY FACILITIES REIS,INC WIRE NUTS 1.79
CITY FACILITIES REIS,INC WIRE/WIRE NUTS 6.28
CITY FACILITIES SDS INC. NOV SNOW REMOVAL 666.66
CITY FACILITIES SIGN SOLUTIONS INC NAMEPLATE SIGNS 66.54
CITY FACILITIES SKIP'S SPRINKLERS WINTERIZE LAWN SPRINKLER 150.00
CITY FACILITIES STATE SUPPLY CO PLUMBING PARTS 44.86
CITY FACILITIES TECH PARTNERS 500 FT CAT-5 WIRING 166.43
CITY FACILITIES XCEL ENERGY MONTHLY ELECTRICITY 9,493.54
Total for Department 6080 12,011.48*
CITY FACILITIES LIGH DAKOTA ELECTRIC ASSN MONTHLY ELECTRICITY 17.70
CITY FACILITIES LIGH MINNEGASCO,ACCT'S PA MONTHLY GAS 100.65
Total for Department 6081 118.35*
PLANNING JENSON, KRISTINE CONFERENCE-JENSON 84.00
PLANNING WEILAND, MATTHEW REIMBURSE PARKING 6.00
Total for Department 6090 90.00*
POLICE AT&T LONG DISTANCE CHARGES 193.21
POLICE BAUMAN, JAMES REIMBURSE RESERVE UNIFOR 44.15
POLICE BIRCHEN ENTERPRISES MOUNT/BAL TIRES 18.00
POLICE BIRCHEN ENTERPRISES OIL CHANGE MOUNT/HAL TIR 33.92
POLICE BIRCHEN ENTERPRISES OIL CHANGE/BRK FLUID/MOU 49.21
POLICE BIRCHEN ENTERPRISES OIL CHANGE/MOUNT & HAL T 69.34
POLICE BIRCHEN ENTERPRISES REPLACE PROCESSOR & SWIT 431.92
POLICE BIRCHEN ENTERPRISES TIRES 124.11
POLICE BOISE CASCADE OFFICE LABELS 7.80
POLICE BOUND TREE/NORTH AME GLOVES/TOWELETTES 232.60
POLICE BOUND TREE/NORTH AME MEDICAL SUPPLIES 156.90
POLICE BUKKILA, BROCK REIMBURSE BODY ARMOR 330.00
POLICE CONVERGENT COMMUNICA PHONE LINE SWITCHING 253.12
POLICE CUSTOM MICRO INC. COMPUTER UPGRADE-NEW SYS 7,500.00
POLICE DAKOTA CNTY TREAS-AU DAKOTA CO FUEL MONTHLY C 1,634.61
POLICE DICTAPHONE INC SERVICE 102.00
POLICE GRAPHIC DESIGN CASE # LABELS 128.84
POLICE IKON OFFICE SOLUTION COPY MACHINES 8/3/00-1/3 537.46
POLICE KRUEN, MARK EDUCATIONAL REIMBURSEMEN 50.00
POLICE KUSTOM SIGNALS, INC. RADAR UNIT REPAIR 382.09
POLICE NORNES, STEPHANIE REIMBURSE COMP EQUIPMENT 370.04
POLICE NOWLAN, CRAIG REIMBURSE MEALS 30.64
POLICE NOWLAN, CRAIG REIMBUSE BODY ARMOR VEST 330.00
POLICE ON SITE SANITATION RESTROOM RENTAL 83.65
POLICE REGINA MEDICAL CENTS EMERG RM - A WOLFF 151.75
POLICE REIS,INC KEY-POLICE 1.50
POLICE SAMARITAN TIRE CO IN TIRES 93.48
POLICE SPRINT MONTHLY TELEPHONE 1,624.16
Date: 12/14/2000 Time: 14:43:05 Operator: LYNNE BENSON
Page: 3
City of Hastings
FM Entry - Invoice Payment - Department Report
Department Vendor Name Description Amount
-------------------- -------------------- ------------------------ ------------
POLICE TECH PARTNERS MAINTENANCE 318.09
POLICE TECH PARTNERS MICROSOFT SERVER 2000 3,163.58
POLICE TERRY'S ACE HARDWARE KEY 4.44
POLICE UNIFORMS UNLIMITED RESERVE UNIFORM-CHAPMAN 116.06
POLICE UNIFORMS UNLIMITED RESERVE UNIFORM-MEYERS 463.25
POLICE UNIFORMS UNLIMITED RESERVE UNIFORM-MORGAN 192.57
POLICE UNIFORMS UNLIMITED RESERVE UNIFORM-ROSING 46.71
POLICE U.S. INTERNET MONTHLY FEE 59.95
POLICE U.S. POSTMASTER STAMPS 68.00
POLICE VERIZON WIRELESS, BE WIRELESS SERVICE 55.66
POLICE WUOLLET, GERALD MEAL REIMBURSEMENT 32.48
Total for Department 6210 19,485.29*
I 'FORFEITURE RDS SPECIALTIES, INC DRUG AWARENESS SUCKERS 283.00
Total for Department 6211 283.00*
D.A.R.E. PROGRAM MN DEPT OF PUBLIC SA DARE SCHOOL - PUCH 350.00
Total for Department 6218 350.00*
BUILDING BAKKEN, THOMAS REIMS FOR SHOE COVERS 25.02
BUILDING CONVERGENT COMMUNICA PHONE LINE SWITCHING 84.38
BUILDING CROSSROADS EXPRESS L OIL CHANGE/MAINT 58.79
BUILDING DAKOTA CNTY TREAS-AU DAKOTA CO FUEL MONTHLY C 55.95
BUILDING G M A C DEC LEASE PMT 247.00
BUILDING G M A C DECEMBER LEASE PMT 247.20
BUILDING TECH PARTNERS COMPUTER-ICE DEPT SECRET 1,643.06
BUILDING TECH PARTNERS TAPE BACKUP DRIVE 366.31
BUILDING UNIVERSITY OF MINNES BLDG OFFICIAL INSTITUTE 360.00
Total for Department 6240 3,087.71*
HOUSING INSPECTION DAKOTA CNTY TREAS-AU DAKOTA CO FUEL MONTHLY C 29.76
Total for Department 6245 29.76*
ANIMAL CONTROL HASTINGS VETERINARY VETERINARY SERVICES 213.55
ANIMAL CONTROL TOP DOG INC. DEC 2000 ANIMAL CONTROL 1,135.00
Total for Department 6270 1,348.55*
ENGINEERING BRAUN INTERTEC GEOTECHNICAL ING GSD ALI 3,092.00
ENGINEERING C.P.RAIL SYSTEM PMT #2 10TH ST XING SIGN 795.47
ENGINEERING DAKOTA CNTY TREAS-AU DAKOTA CO FUEL MONTHLY C 53.23
ENGINEERING MONTGOMERY, THOMAS MILEAGE 9/21-11/16 40.30
ENGINEERING UNIVERSITY OF MINNES REG CEAM CONF - MONTGOME 230.00
Total for Department 6311 4,211.00*
STREETS ANDERSEN, E.F. & ASS STREET SIGNS/POSTS 342.93
STREETS ASPEN EQUIPMENT CO SHARPEN CHIPPER BLADES 37.00
STREETS AT&T LONG DISTANCE CHARGES 12.95
STREETS DAKOTA CNTY TREAS-AU DAKOTA CO FUEL MONTHLY C 1,857.72
STREETS DEERFIELD ADVERTISIN OUTERWEAR-PAGE 208.00
STREETS DEERFIELD ADVERTISIN OUTERWEAR/PULLOVER-ORMAN 169.50
Date: 12/14/2000 Time: 14:43:06 Operator: LYNNE BENSON
Page: 4
City of Hastings
FM Entry - Invoice Payment - Department Report
Department Vendor Name Description Amount
-------------------- -------------------- ------------------------ ------------
STREETS DEERFIELD ADVERTISIN SHIRT-MAHONEY 22.00
STREETS DEERFIELD ADVERTISIN SHIRTS/OUTERWEAR-KANE 240.00
STREETS FARMERS UNION CO-OP LUBE OIL 920.18
STREETS FARMERS UNION CO-OP MISC 6.92
STREETS GARTZKE CONST. CO. DOZER RENTAL CLEANUP PW 520.00
STREETS GRAPHIC DESIGN INSPECTION BOOKS 117.15
STREETS HOESCHEN, JAMES B. BOOTS-BIRK 139.95
STREETS HOESCHEN, JAMES B. BOOTS-KANE 110.00
STREETS HOESCHEN, JAMES B. BOOTS-ORMAN 146.20
STREETS HOESCHEN, JAMES B. RUBBERS-MAHONEY 17.95
STREETS LITTLE FALLS MACHINE A-FRAME/CULINDER/PIN/NUT 1,303.00
STREETS MACQUEEN EQUIPMENT, OIL SEAL 6.86
STREETS MINNEGASCO,ACCT'S PA MONTHLY GAS 159.68
STREETS MOTOR PARTS SERVICE BELT 11.08
STREETS MOTOR PARTS SERVICE FILTER 13.52
STREETS MOTOR PARTS SERVICE LAMP 34.72
STREETS MOTOR PARTS SERVICE PERMA CURE 80.88
STREETS NIEBUR IMPLEMENT CO CHAIN SHARPENING 31.50
STREETS NINE EAGLES GOLF CO. JACKETS/SHIRT-MEIER 145.00
STREETS O'BRIEN, JOE CHEVROL SEAL/LUBE 30.98
STREETS REIS,INC GREEN MARKING PAINT 5.62
STREETS REIS,INC TIMER 14.43
STREETS BOB INC. NOV SNOW REMOVAL 750.67
STREETS SOUTH EAST TOWING IN TOW TRUCK TO KRAMER 159.75
STREETS SPRINT MONTHLY TELEPHONE 261.48
STREETS TERRY'S ACE HARDWARE BOLTS 3.73
STREETS TERRY'S ACE HARDWARE EXTENSION CORDS 5.84
STREETS TERRY'S ACE HARDWARE HANDLE/SQUEEGE/BRUSH/CHA 73.77
STREETS TERRY'S ACE HARDWARE WHEEL WIRE/GRIND/FASTENE 36.56
STREETS TERRY'S ACE HARDWARE XMAS LIGHTS 44.66
STREETS ZARNOTH BRUSH WORKS, SPROCKET/SCREWS/CHAINS/B 1,087.58 -
STREETS ZARNOTH BRUSH WORKS, WELD SPROCKET 423.12
Total for Department 6312 9,552.88*
STREET LIGHTING DAKOTA ELECTRIC ASSN MONTHLY ELECTRICITY 794.90
STREET LIGHTING GRAYBAR ELECTRIC INTERMATIC/LEVITON 92.34
STREET LIGHTING GRAYBAR ELECTRIC INTERMATIC/LEVITON-PROMP -1.85
STREET LIGHTING XCEL ENERGY MONTHLY ELECTRICITY 776.85
Total for Department 6313 1,662.24*
RECYCLE/COMPOST HASTINGS STAR GAZETT RECYCLING AD 360.00
Total for Department 6619 360.00*
Total for Fund 101 91,820.94*
NIEBUR OIL CO INC DIESEL FUEL 876.17
Total for Department 876.17*
PARKS/RECREATION ABLE HOSE & RUBBER I TANK TRUCK HOSE 125.99
PARKS/RECREATION ANDERSEN, E.F. & ASS THIN ICE SIGN 245.30
Date: 12/14/2000 Time: 14:43:06 Operator: LYNNE BENSON
Page: 5
City of Hastings
FM Entry - Invoice Payment - Department Report
Department Vendor Name Description Amount
-------------------- -------------------- ------------------------ ------------
PARKS/RECREATION AT&T LONG DISTANCE CHARGES 9.09
PARKS/RECREATION DOERER'S GENUINE PAR AIR FILTER/SPARK PLUGS 8.51
PARKS/RECREATION DOERER'S GENUINE PAR BATTERY 19.17
PARKS/RECREATION DOERER'S GENUINE PAR BATTERY/FILTERS 55.08
PARKS/RECREATION DOERER'S GENUINE PAR CABLE TIES 11.70
PARKS/RECREATION DOERER'S GENUINE PAR CREDIT OIL FILTER -1.07
PARKS/RECREATION DOERER'S GENUINE PAR SPARK PLUGS 6.18
PARKS/RECREATION DOERER'S GENUINE PAR SUPPORT/HEAT HOSE/ANTI F 99.52
PARKS/RECREATION FINLEY BROTHERS ENTE OUTDOOR HOCKEY RINK CONS 75,629.00
PARKS/RECREATION HOISINGTON KOEGLER G MISSISSIPPI GREENWAYS 16,189.67
PARKS/RECREATION IKON OFFICE SOLUTION COPY MACHINES 8/3/00-1/3 537.46
PARKS/RECREATION LEEF BROTHERS, INC. TOWELS/MATS 44.14
PARKS/RECREATION MINNEGASCO,ACCT'S PA MONTHLY GAS 162.80
F /RECREATION MN DEPT. OF AGRICULT PESTICIDE APPL LICENSE R 50.00
PARKS/RECREATION MN PARK SUPERVISORS MPSA MEMBERSHIP ERICKSON 25.00
PARKS/RECREATION MTI DISTRIBUTING COM PLUG ASSEMBLIES 28.60
PARKS/RECREATION NEXTEL COMMUNICATION CELL PHONE SERV 274.33
PARKS/RECREATION NORTHWEST LANDSCAPE WINTERIZE LAWN IRRIGATIO 229.00
PARKS/RECREATION REIS,INC BOLTS 8.68
PARKS/RECREATION REIS,INC FILTERS/LIGHT BULBS 33.64
PARKS/RECREATION REIS,INC PLASTIC SHEETING/DUCT TA 39.84
PARKS/RECREATION SPRINT MONTHLY TELEPHONE 171.87
PARKS/RECREATION TERRY'S ACE HARDWARE DRILL BIT 15.96
PARKS/RECREATION TERRY'S ACE HARDWARE LAG BOLTS 4.92
PARKS/RECREATION TERRY'S ACE HARDWARE NAIL 10" SPIKES 43.34
PARKS/RECREATION TERRY'S ACE HARDWARE OIL 5.10
PARKS/RECREATION TERRY'S ACE HARDWARE TAPES-RULE 22.76
PARKS/RECREATION TERRY'S ACE HARDWARE WIRE/CONNECTORS 21.33
PARKS/RECREATION TWIN CITY TREE TRUST TIMBERS/PLANTS 181.12
PARKS/RECREATION UNITED BUILDING CENT 2X2X8 LUMBER 52.33
PARKS/RECREATION UNITED BUILDING CENT TREATED LUMBER 409.28
F '/RECREATION UNITED BUILDING CENT TREATED PINE 31.95
Ph_,S/RECREATION UNITED RENTALS ARGON 81.71
PARKS/RECREATION UNITED RENTALS COMPRESSOR RENT 32.26
PARKS/RECREATION VIKING SAFETY PRODUC 5 GALLON SAFETY CAN 160.09
PARKS/RECREATION XCEL ENERGY MONTHLY ELECTRICITY 166.89
Total for Department 6520 95,232.54*
Total for Fund 200 96,108.71*
AQUATIC CENTER MINNEGASCO,ACCT'S PA MONTHLY GAS 52.93
Total for Department 6511 52.93*
Total for Fund 201 52.93*
HISTORIC PRESERVATIO NAT'L TRUST HISTORIC ANNUAL MEMBERSHIP 115.00
Total for Department 6638 115.00*
PIONEER ROOM IKON OFFICE SOLUTION COPY MACHINES 8/3/00-1/3 537.46
Total for Department 6641 537.46*
Date: 12/14/2000 Time: 14:43:08 Operator: LYNNE BENSON
Page: 6
City of Hastings
FM Entry - Invoice Payment - Department Report
Department Vendor Name Description Amount
------------------ -------------------- ----------------------- -----------
Total for Fund 210 652.46'
P.E.R.A. PAY PERIOD END 12/15/00 3,304.89
Total for Department 3,304.89•
AMBULANCE JUDGE APPLIANCE & RE DVD PAYER & VCR 398.00
Total for Department 220 398.00-
FIRE ACTION TRAINING SYST TRAINING VIDEO SERIES 857.00
FIRE AMERICAN TEST CENTER LADDER TESTING 1,115.00
FIRE ASPEN MILLS RAINCOATS 768.27
FIRE AT&T LANG DISTANCE CHARGES 47.44
FIRE C-AIRF, INC. COMPRESSOR 3,754.00
FIRE COLOR LAB INC.(PHOTO PHOTO FINISHING 94.93
FIRE COUNTY MARKET COFFEE 11/28/00 49.52
FIRE DAKOTA CNTY TREAS-AU DAKOTA CO FUEL MONTHLY C 367.86
FIRE DAKOTA COUNTY TECH C EMERG VEHICLE OPERATORS 1,050.00
FIRE DOERER'S GENUINE PAR VEHICLE BATTERY 79.99
FIRE EMERGENCY APPARATUS AMBULANCE REPAIRS 1,113.58
FIRE EMERGENCY APPARATUS HEATER REPAIRS 56.74
FIRE EMERGENCY APPARATUS NFPA PUMP REPAIRS 327.76
FIRE EMERGENCY APPARATUS NFPA PUMP TEST 538.88
FIRE EMERGENCY APPARATUS TRANSMISSION REPAIRS 155.52
FIRE FAIR OFFICE WORLD COPYHOLDERS-COMPUTERS 55.89
FIRE FAIR OFFICE WORLD TRIPOD/EASEL/TRNG SUPPLI 350.65
FIRE FIT TEST INC. FIT TEST - FIREFIGHTERS 1,020.00
FIRE FURNITURE HOUSE/OAK VIDEO SHELVING 600.00
FIRE GREEN, THOMAS D SAFETY EQUIP 968.00
FIRE GELHAR JAMES REIMBURSE-TYPEWRITER 532.49
FIRE GRAPHIC DESIGN LETTERHEAD 135.26
FIRE KNOX COMPANY SENTRA LOX DECODER 735.00
FIRE MINNEGASCO,ACCT'S PA MONTHLY GAS 642.18
FIRE MOTOROLA RADIOS 44.73
FIRE NORTHWEST CAMERA & V REPAIR SLIDE PROJECTOR 129.00
FIRE NORTHWEST CAMERA & V REPAIR SLIDE PROJECTORS 129.00
FIRE O'CONNOR PLBG & HEAT FIRE DEPT FURNACE REPAIR 324.00
FIRE O'CONNOR PLBG & HEAT FURNACE REPAIRS 105.52
FIRE PETERSON, ROLF J. REIMBURSE MEALS 0 SCHOOL 174.00
FIRE PRENTICE HALL, INC. WORKBOOKS 908.30
FIRE REGINA MEDICAL GROUP PHYSICALS 470.00
FIRE RIVERLAND COMMUNITY TRAINING 2,416.34
FIRE SO. CENTRAL TECH COL FIREFIGHTER TRAINING 180.00
FIRE SOUTH EAST TOWING IN TOWING 1462 182.12
FIRE SPRINT MONTHLY TELEPHONE 500.40
FIRE TERRY'S ACE HARDWARE BATTERIES 11.69
FIRE TERRY'S ACE HARDWARE DUCK TAPE/POWER OUTLET/E 35.29
FIRE TERRY'S ACE HARDWARE POWER OUTLET 4.78
FIRE TERRY'S ACE HARDWARE SHIPPING SVC 22.24
FIRE TERRY'S ACE HARDWARE SUPER GLUE 5.84
FIRE TERRY'S ACE HARDWARE VAC BAG FILTER 12.56
Date: 12/14/2000 Time: 14:43:09 Operator: LYNNE BENSON
Page: 7
City of Hastings
FM Entry - Invoice Payment - Department Report
Department Vendor Name Description Amount
-------------------- -------------------- ------------------------ ------------
FIRE TERRY'S ACE HARDWARE VIDEO TAPES 74.44
FIRE TROPHIES PLUS ACCOUNTABILITY TAGS 70.29
FIRE VECTOR INTERNET SERV INTERNET 84.00
FIRE VERIZON WIRELESS, BE CELL PHONE CHARGES 101.61
FIRE XCEL ENERGY MONTHLY ELECTRICITY 746.82
Total for Department 6220 22,148.93*
AMBULANCE BIRK, DAVID OVERPMT D BIRK 9.55
AMBULANCE BLUE CROSS & BLUE SH REFUND JASON VANBEEEK 691.04
AMBULANCE CITY OF ST. PAUL 3 BAG SETS 2,047.50
AMBULANCE CITY OF ST. PAUL BAG SETS 707.50
AMBULANCE DAKOTA CNTY TREAS-AU DAKOTA CO FUEL MONTHLY C 393.79
AMBULANCE EMERGENCY MEDICAL PR BOARD 458.91
P '.ANCE FOX, REINOLD OVERPMT CALL 20000891 282.89
A� .LANCE HOFF, LAURA REIMBURSE TRAVEL EXP 22.00
AMBULANCE JUDGE APPLIANCE & RE DVD PAYER & VCR 25.87
AMBULANCE MN AMBULANCE ASSOCIA 2001 MEMBERSHIP DUES 550.00
AMBULANCE MOORE MEDICAL CORP. AMB SUPPLIES 220.50
AMBULANCE MOORE MEDICAL CORP. AMBULANCE SUPPLIES 456.59
AMBULANCE MOTOR PARTS SERVICE BATTERY/LAMP/FILTER 76.75
AMBULANCE MOTOR PARTS SERVICE SWITCH 8.45
AMBULANCE MOTOR PARTS SERVICE TOTALPOWER 10.43
AMBULANCE PRAXAIR DISTRIBUTION OXYGEN 381.82
AMBULANCE REGINA MEDICAL CENTE EMS SUPPLIES 138.19
Total for Department 6230 6,481.78*
Total for Fund 213 32,333.60*
OTHER SERVICES/CHARG BOLTON & MENK INC L/D ACCESS ROAD STUDY 12,176.62
OTHER SERVICES/CHARG BRAUN INTERTEC GEOTECHNICAL L/D ROAD 2,125.75
OTHER SERVICES/CHARG GARTZKE CONST. CO. DOZER RENTAL L/D ACCESS 680.00
Total for Department 6700 14,982.37*
Total for Fund 400 14,982.37*
OPERATIONS SDS INC. NOV SNOW REMOVAL 672.67
Total for Department 6632 672.67*
REDEVELOPMENT BRADLEY & DEIKE PA BIRCHEN 237.50
Total for Department 6635 237.50*
Total for Fund 402 910.17*
ADMINISTRATION COLOR LAB INC.(PHOTO FILM/PROCESSING 45.26
Total for Department 6631 45.26*
REHABILITATION 114 RENTAL REIMS FOR EXTERIOR IMPRO 477.25
REHABILITATION RIES, RICHARD & BONN REHAB LOAN 200-202 EAST 20,000.00
Total for Department 6633 20,477.25*
Date: 12/14/2000 Time: 14:43:10 Operator: LYNNE BENSON
Page: 8
City of Hastings
FM Entry - Invoice Payment - Department Report
Department Vendor Name Description Amount
-------------------- -------------------- ------------------------ ------------
REDEVELOPMENT BRADLEY & DEIKE PA SHERMAN 887.50
REDEVELOPMENT EHLERS & ASSOC SERVICES EST TIF DISTRIC 5,093.75
Total for Department 6635 5,981.25*
Total for Fund 404 26,503.76*
OTHER SERVICES/CHARG BRADLEY & DEIKE PA AMP 225.00
OTHER SERVICES/CHARG BRADLEY & DEIKE PA GREEN LAWN 300.00
OTHER SERVICES/CHARG FLUEGEL,MOYNIHAN,MIL IP-MILLER ELECTRIC LEGAL 540.25
OTHER SERVICES/CHARG FLUEGEL,MOYNIHAN,MIL LEGAL FEES GREEN LAWN SP 675.60
OTHER SERVICES/CHARD HASTINGS STAR GAZETT IND PARK AD 570.00
Total for Department 6700 2,310.85*
Total for Fund 407 2,310.85*
OTHER SERVICES/CHARG BOLTON & MENK INC SPEED STUDY - 4TH ST 934.00
OTHER SERVICES/CHARG FLUEGEL,MOYNIHAN,MIL 1998 ASSMT APPEAL LEGAL 437.50
OTHER SERVICES/CHARG FLUEGEL,MOYNIHAN,MIL LEGAL SVCS 1999 CONSTRUC 1,204.80
Total for Department 6700 2,576.30*
Total for Fund 499 2,576.30*
MISCELLANEOUS FLUEGEL,MOYNIHAN,MIL LEGAL 1998 ASSMT APPEALS 1,821.00
Total for Department 6800 1,821.00*
Total for Fund 598 1,821.00*
DOHRER, LAURENE REFUND ASSMT ABATEMENT 0 396.88
Total for Department 396.88*
Total for Fund 599 396.88*
MN DEPARTMENT OF HEA 4TH QTR TESTING FEE PAYM 6,819.00
Total for Department 6,819.00*
WATER AT&T LONG DISTANCE CHARGES 12.95
WATER BAHLS SERVICE MOUNT TIRE/STEM 19.45
WATER BAHLS SERVICE TIRE PATCH 22.03
WATER CONNELLY INDUSTRIAL INSTALL CONVERSION MODUL 389.19
WATER CONNELLY INDUSTRIAL LABOR/MILEAGE REPAIRS WE 284.50
WATER DAKOTA CNTY TREAS-AU DAKOTA CO FUEL MONTHLY C 534.69
WATER DAKOTA ELECTRIC ASSN MONTHLY ELECTRICITY 51.39
WATER DEERFIELD ADVERTISIN OUTERWEAR/SWEATSHIRT-DUB 240.00
WATER DEERFIELD ADVERTISIN OUTERWEAR/SWEATSHIRT-PEI 235.00
WATER DOCUMENT RESOURCES LASER UBILITY BILLS 2,555.60
WATER DUBE, DAVID CLASS B LICENSE 11.00
WATER ECOLAB PEST ELIM.DIV ODOR UNIT REFILL 10.65
WATER GOPHER STATE ONE-CAL NOV GOPHER ONE CALL 96.00
WATER GRAYBAR ELECTRIC BUSSMAN 81.12
MACER IKON OFFICE SOLUTION COPY MACHINES B/3/00-1/3 537.46
Date: 12/14/2000 Time: 14:43:11 Operator: LYNNE BENSON
Page: 9
City of Hastings
FM Entry - Invoice Payment - Department Report
Department Vendor Name Description Amount
-------------------- -------------------- ------------------------ ------------
WATER MINNEGASCO,ACCT'S PA MONTHLY GAS 335.20
WATER MN PIPE & EQUIPMENT CREDIT -13.72
WATER MN PIPE & EQUIPMENT HYDRANT SWIVELS 351.45
WATER MN RURAL WATER ASSOC 2001 MEMBERSHIP DUES 25.00
WATER NOBLE'S TIRE SERVICE TIRES 119.08
WATER OTTO EXCAVATING, INC REPAIR WATERMAIN BREAK 682.50
WATER REIS,INC MULTI TESTER 30.19
WATER SPRINT MONTHLY TELEPHONE 261.49
WATER SUSA ANNUAL MEMBERSHIP - HEUS 100.00
WATER SWANSON PLBG. & HEAT REPLACE CIRCUIT BOARD 256.50
WATER SWANSON PLBG. & HEAT REPLACE CIRCUIT BOARD-SA 11.64
WATER TERRY'S ACE HARDWARE BATTERIES 29.21
WATER TERRY'S ACE HARDWARE CABLE TIES 34.07
f I TERRY'S ACE HARDWARE CABLE TIES/TAPE 37.74
Wn�ER TERRY'S ACE HARDWARE FLASHLIGHT 14.78
WATER TERRY'S ACE HARDWARE NUTS/BOLTS/NAILS/SCREWDR 17.97
WATER TERRY'S ACE HARDWARE SAND BAGS 5.31
WATER TERRY'S ACE HARDWARE TESTER DIGITAL 27.68
WATER TERRY'S ACE HARDWARE WASHERS - 4.17
WATER THOM, JOHN WATER SUPPLY OP/MAINT - 100.00
WATER TKDA ENGINEERS CONSULT 4TH ST TANK REPA 6,425.40
WATER TKDA ENGINEERS CONSULT SVC WATER SYSTEM 267.25
WATER TKDA ENGINEERS CONSULT SVC WELL #1 1,417.08
WATER TWIN CITY WATER CLIN NOV BACTERIA ANALYSIS 96.00
WATER WYTASKE, GARY CLASS B LICENSE 11.00
WATER XCEL ENERGY MONTHLY ELECTRICITY 1,591.60
Total for Department 7100 17,319.62*
Total for Fund 600 24,138.62*
WASTEWATER DAKOTA ELECTRIC ASSN MONTHLY ELECTRICITY 34.04
I. :'WATER MCES JAN 01 WASTEWATER SERVIC 65,608.00
R. _ .EWATER US FILTER DISTRIBUTI WIRE 255.60
WASTEWATER XCEL ENERGY MONTHLY ELECTRICITY 70.37
Total for Department 7300 65,968.01•
Total for Fund 601 65,968.01*
TRANSIT AT&T LONG DISTANCE CHARGES 3.97
TRANSIT DAKOTA CNTY TREAS-AU DAKOTA CO FUEL MONTHLY C 758.12
TRANSIT HASTINGS TIRE & AUTO TIRES-TRAC 56.63
TRANSIT MOTOR PARTS SERVICE BATTERY/LAMP 4.26
TRANSIT SPRINT MONTHLY TELEPHONE 54.12
Total for Department 7500 877.10*
TRANSIT-OPERATIONS HASTINGS BUS CO BACK-UP DRIVER 11/01/00 165.00
TRANSIT-OPERATIONS HASTINGS BUS CO BACK-UP DRIVER 11/13/00 70.00
TRANSIT-OPERATIONS HASTINGS BUS CO BACK-UP DRIVER 11/14/00 85.00
TRANSIT-OPERATIONS HASTINGS BUS CO RACK-UP DRIVER 11/15/00 75.00
TRANSIT-OPERATIONS HASTINGS BUS CO BACK-UP DRIVER 11/16/00 75.00
Date: 12/14/2000 Time: 14:43:12 Operator: LYNNE BENSON
Page: 10
City of Hastings
FM Entry - Invoice Payment - Department Report
Department Vendor Name Description Amount
-------------------- -------------------- ------------------------ ------------
TRANSIT-OPERATIONS HASTINGS BUS CO BACK-UP DRIVER 11/17/00 80.00
TRANSIT-OPERATIONS HASTINGS BUS CO BACK-UP DRIVER 11/2/00 49.47
Total for Department 7501 599.47*
TRANSIT-MAINTENANCE HASTINGS TIRE & AUTO TIRES-TRAC 871.22
TRANSIT-MAINTENANCE MOTOR PARTS SERVICE BATTERY/LAMP 65.53
Total for Department 7502 936.75*
Total for Fund 610 2,413.32*
CIVIC ARENA AT&T LONG DISTANCE CHARGES 11.83
CIVIC ARENA DOERER'S GENUINE PAR BELT 6.38
CIVIC ARENA DOMINO'S PIZZA PIZZAS & WINGS 54.65
CIVIC ARENA ENERGY SALES, INC. REPAIR 3 BURNERS 334.07
CIVIC ARENA FAIR OFFICE WORLD INKJET FOR CANNON PRINTE 82.96
CIVIC ARENA FARMER BROS CO. COFFEE/COCOA/CIDER 589.25
CIVIC ARENA FIRST LINE BEVERAGES BEVERAGES 454.84
CIVIC ARENA FRITZ CO. INC. CARMEL CORN/CANDY 171.00
CIVIC ARENA JAYTECH, INC. COOLING TOWER PROGRAM 3 1,375.00
CIVIC ARENA MAXIMUM SOLUTIONS, I ANNUAL SERVICE 300.00
CIVIC ARENA MCGREE JIM MEMOREX RADIO REIMBURSE 53.24
CIVIC ARENA MICKEY'S TAVERN STYL PIZZA 87.60
CIVIC ARENA MIDWEST COCA-COLA BT BEVERAGES 409.50
CIVIC ARENA MIDTOWN FOOD CENTER ARENA CHARGES 11/2000 207.57
CIVIC ARENA MINNEGASCO,ACCT'S PA MONTHLY GAS 3,771.45
CIVIC ARENA MN ICE ARENA MNGR AS MEMBERSHIP - 2001 100.00
CIVIC ARENA NEXTEL COMMUNICATION CELL PHONE SVC 85.69
CIVIC ARENA SHERWIN-WILLIAMS MASKING & DUCT TAPE 57.72
CIVIC ARENA SPRINT MONTHLY TELEPHONE 162.75
CIVIC ARENA SWANSON PLBG. & HEAT REPAIRS HEAT COIL 501.20
CIVIC ARENA SWANSON PLBG. & HEAT REPAIRS HEAT COIL-SALES 2.94
CIVIC ARENA SYSCO, MINNESOTA CONCESSION FOOD 920.33
CIVIC ARENA XCEL ENERGY MONTHLY ELECTRICITY -5,857.34
Total for Department 7700 3,882.63*
Total for Fund 615 3,882.63*
HYDROELECTRIC AT&T LONG DISTANCE CHARGES .00
HYDROELECTRIC PUGLEASA COMPANY, IN POTENTIOMETER 110.98
HYDROELECTRIC REIS,INC PUSHER 34.07
HYDROELECTRIC SPRINT MONTHLY TELEPHONE 47.43
HYDROELECTRIC XCEL ENERGY MONTHLY ELECTRICITY 50.99
Total for Department 7900 243.47*
Total for Fund 620 243.47*
Grand Total 367,116.02*
December 18, 2000
APPROVED:
City Administrator
Finance Director
Councilmember Simacek
Councilmember Riveness
Councilmember Johnson
Councilmember Moratzka
Councilmember Hicks
Councilmember Yandrasits
Mayor Werner
VI-2
MEMO
To: Honorable Mayor and City Council membPn
From: Lori A. Webster, Finance Director
Subject: Accounting Technician Position Descripti
Date: December 14, 2000
Attached you will find the job description for the Accounting Technician position for the Finance
Department as approved in the 2001 City Budget.
If you should have any questions, please feel free to contact me.
Council Action requested
Authorization to advertise for this position.
Page I
CITY OF HASTINGS- JOB DESCRIPTION
POSITION TITLE: Accounting Technician
DEPARTMENT: Finance
ACCOUNTABLE TO: Assistant Finance Director
PRIMARYOBJECTIVE OF POSITION
Performs high level accounting tasks including the most complicated details of general
accounting. Including maintaining accounting records,balancing and reconciling accounts and
responding to accounting inquiries. Reviews computer reports on a regular basis. Assists and directs
Secretarial staff with related cashiering questions. Performs related duties as assigned.
MAJOR AREAS OFACCOUNTABIUTY
Reconciles daily cash receipts to system reports. Proofs secretary/cashier's previous daily entries.
Prepares daily deposit for bank. Directs clerical staff on cash receipting as necessary.
Reviews and proofs city departmental pay vouchers for proper signature approval and accuracy in coding,
amounts and proper tax computation. Performs data entry function for the accounts payable claims.
Reconciles spreadsheet and database programs for lodging and sales tax reporting. Maintains and
updates data base on monthly basis. Mails tax forms to lodging establishments. Prepares monthly tax
pass through payment to Chamber.
Responsible for all data entry for oily wide payroll employee set up. Maintains and updates as necessary,
master file data base for all new employees, and all employees, including council, all full time, seasonal
and part time. Prepares all related forms for new employee, including payroll files and time cards.
Compiles financials statements,summaries and trial balances from accounting financial system.
Assembles and distributes reports to all departments.
Performs difficult and complex general accounting transactions Generates and reviews computer reports
on a regular basis.
Responsible for data entry for new account set up and account changes on the utility billing master files in
the Utility billing accounting system..
Compiles data for Comprehensive Annual Financial Report and data for annual audit.
Page 2
Prints monthly utility bills and reconciles billing count to report. Responsible for preparing monthly utility
bills for mailing to customers.
Works on special accounting projects requiring a broad understanding, analytical skills and computer
spreadsheet skills.
May direct or check the work of lower level accounting and or clerical personnel.
Performs other accounting and clerical duties and assumes other responsibilities as apparent or delegated.
WORK ENVIRONMENT
The work environment characteristics described herein are representative of those an employee
encounters while performing the essential functions of this position. Reasonable accommodations may be
made to enable individuals with disabilities to perform essential functions.
PHYSICAL DEMANDS
The incumbent in this position must be able to see,hear,talk,use hands and fingers, and remain in a
normal seated position. Approximately 70%of the workday is seated. Specific vision abilities required by
this position includes close vision-being able to view a computer monitor and detailed figures.
SCHEDULES AND OTHER CONDITIONS
Eight hours per day, Monday through Friday. May frequently require additional hours, especially during
peak workload times.
WORKREQUIREMENTS
Considerable skills and ability to operate database and spreadsheet software efficiently and to develop
basic systems.
Ability to maintain consistently high levels of productivity,accuracy and organization.
Ability to exercise independent judgement in accomplishing assigned and related activities.
Ability to effectively communicate,both orally and in writing
Ability to communicate with the customer(general public and employees)in an effective, tactful and
courteous manner.
Ability to plan,prioritize and complete work within established guidelines.
Page 3
REQUIRED EDUCATION EXPERIENCE AND'ABILITIES
Minimum Qualifications:
Associate degree or equivalent in business, finance, or accounting.
Two years work experience in a business or government accounting department environment to include
proficiency with databases and spreadsheet software.
Desirable Qualirkadons:
Knowledge of generally accepted accounting principles(GAAP)and of Governmental Accounting
Standards Board Pronouncements(GASB)as they relate to governmental accountng.
VI-3
M�MC��J°tND�,1M
TO: Mayor Werner and City Councilmembers
FROM: Melanie Mesko, Administrative Aooiotant/City Clerk
DATE: December 13, 2000
RE: Approval of City Hall Office Technician Position Description & 5alary
Schedule
Requested Council Action:
Approve the attached position description and Salary Schedule and authorize advertising
for the position of City Hall Office Technician.
Background-
Council has approved an office reorganization that will result in an existing clerical position
being moved to the second floor of City Hall to assist the Inspections&Code Enforcement
Department. With that change, staff i5 requesting approval for the replacement of this
position located at the front counter.
The attached position description has revised current positions (currently categorized a5
City Hall Secretary,Administrative 5ecretary,and Technical 5ecretary)to include all duties
of the front office staff under one position description. This is part of an effort to better
cross-train personnel as well a5 cover for some different duties. These changes do not
impactthe overall value of thio position category(defined in current pay plan as 5ecretary);
therefore staff is recommending approval of a salary scale for this position of $2,612
—$3,265/month. The duties of this position a5 well as the proposed salary are
commensurate with the salary schedule approved by the Council in July, 2000.
Pending Council approval, staff will begin advertising for this position as well a5 begin the
transition for the Inspectioh5 & Code Enforcement position to be filled internally.
If you have any que5tion5, please do not hesitate to contact me.
City of Hastings Page 1 of 3
Position Description: City Hall Office Technician
December,2000
November 30, 2000
CITY OF HASTINGS
POSITION DESCRIPTION
Position Title: Office Technician (Stanton: Secretary B)
Department: Administration
Reports To: Administrative Assistant/City Clerk
Exempt: No
Normal Shift: 8:00 a.m. - 4:30 p.m. Monday through Friday
Approved by
City Council: ----
SUMMARY
This is a non-exempt position responsible for assisting in administrative support duties. Answers
the City Hall& TRAC bus phones and assists the public with questions and general information.
ESSENTAL DUTIES & RESPONSIBILITIES
• Performs various support staff duties such as screening mail, handling telephone calls, and
setting up files and records.
• Performs support staff duties associated with the preparation and timely distribution of
Commission & Council packets and general information for the City Council & City
departments.
• Assists in the preparation and timely distribution of
• Public hearing notices to residents;
• Plans& specifications,
• Plan holder lists
• Assessment reports¬ices
• Pending assessments
• Feasibility reports,
• Contracts,
• Utility permits,
• Easements,
• Purchase orders&invoices,
• Weed& snow removal letters
• Provides accurate and polite information to the public and co-workers in person, on the
phone, and via electronic communication, including requests for PID's, zoning requests, City
facility reservations, dog licenses, and other general inquiries.
City of Hastings Page 2 of 3
Position Description: City Hall Office Technician
December,2000
• Assists with the maintenance of accurate and up-to-date information, including but not limited
to, property identification cards, ordinance book changes and updates, Diseased Tree
Program, and Adopt-A-Park Program.
• Assists in the preparation and timely distribution of license correspondence and renewal
paperwork.
• Transcribes dictation and handwritten letters as needed.
• Ability to work successfully in a team and in a constantly changing environment.
• Assists with the receipting and cashier functions for utility bills, building permits, and other
general licensing.
• Assists in the maintenance, meter reading, and postage for City Hall copy equipment,
including copier, postage machine, and fax machine.
• Assists with tracking of invoices, sending second requests for payments, and billing users for
City facilities.
• Maintains phone and radio communications with employees in various departments.
• Prepares general invoices for billing and maintains records for various departments as needed.
• Assist the public in scheduling TRAC service in coordination with TRAC drivers and TRAC
director.
• Provides historic preservation, rehabilitation, housing, and economic development information
as requested.
• Regular attendance is required.
• Performs other duties and assumes other responsibilities as apparent or as delegated.
REQUIRED QUALIFICATIONS:
• High School Diploma or GED equivalent.
• Two years experience in a professional office environment
• Thorough knowledge of common office practices& procedures.
• Competency in the use of proper grammar, punctuation, and spelling.
• Demonstrated ability to type 60 wpm accurately and efficiently.
• Thorough knowledge in wordprocessing and spreadsheet software.
• Demonstrated ability to use typical office machines, including IBM computers, 10-key
calculators, dictaphones, copy machines, fax machines, potage meter/mailing machines, and
other machines.
• Ability to determine work priorities and set and accomplish goals within limited periods of
time under pressure.
• Ability to create and maintain orderly filing systems to provide easy and quick access to
paperwork.
• Ability to communicate effectively and courteously to both members of the public and co-
workers.
• Experience with e-mail communication and on-line research.
• Two years experience in working with the public.
• Good verbal and written English communication skills.
• Experience in handling cash and receiving payments
City of Hastings Page 3 of 3
Position Description: City Hall Office Technician
December,2000
DESIRED OUALIFICATIONS:
• Office experience in a municipal or county government setting.
• Post secondary education and/or training.
PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee
to successfully perform the essential functions of this job. Reasonable accommodations may be
made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to sit, talk or hear,
stand, walk, use hands to finger, handle or operate objects, tools or equipment; reach with hands
and arms; climb or balance; stoop, kneel, crouch or crawl; taste and smell; lift or move up to fifty
(50) pounds. Specific vision abilities required by this job include close vision, distance vision,
color vision, peripheral vision, depth perception, and the ability to adjust focus.
WORK ENVIRONMENT:
The work environment characteristics described her are representative of those an employee
encounters while performing the essential functions of this job. Reasonable accommodations may
be made to enable individuals with disabilities to perform the essential functions.
Work is performed primarily in an office setting. The noise level in the work environment is
usually quiet in office settings, and may occasionally be loud.
Application materials can be obtained by calling 651-437-4127. A completed application form
may be submitted to the Administrative Assistant/City Clerk, 101 Fourth Street East, Hastings,
MN 55033 for consideration. Applicants are encouraged to include supplemental information
that demonstrates previous experience. The City of Hastings is an Equal Opportunity Employer.
Posted.- ---- -
Closing Date:
VI-4
MEMORANDUM
TO: Honorable Mayor and City Councilmembers
FROM: Dave Osberg, City Administrator
DATE: December 14, 2000
SUBJECT: Non-Union Compensation Schedule Adjustment
RECOMMENDED CITY COUNCIL ACTION
It is recommended that the City Council take action authorizing an adjustment of 3.25%
the non-union compensation schedule, effective January 1, 2001.
BACKGROUND
Effective January 1, 2001 three labor union contracts will allow for a 3.25% wage
adjustment. The fourth contract is under negotiation and will be discussed later during
the City Council meeting on December 18, 2000. The non-union adjustment
recommended would allow for an adjustment equal to that which is scheduled for
implementation with three of the labor unions, and proposed for the fourth. Staff would
recomme pproval.
David M. Os erg
City Administrator
VI-5
MEMC��ANC1f�M
TO: Mayor Werner and City Councilmembers
FROM: Melanie Mesko, Administrative Assistant/City Clerk
DATE: December 13, 2000
RE: Amendments to Travel & Longevity Policies
Council Action Requested: .
Council is request to approve the attached Travel & Longevity Policy amendments for the
City's Personnel Policy.
Background:
Travel-
There was some confusion as to the reimbursement amount and procedure for
requesting meal reimbursement. The amendments state that employees will be
reimbursed for meals up to the IR5 GONUS maximum (currently $34.00). While
receipts are not required for reimbursement, employees are encouraged to try to
keep receipts. In their absence,employees should submit a brief record of daily meal
expenses when submitting their reimbursement request.
Longevity.
This amendment provides for regular, part-time employees to earn credit towards
longevity. Currently,there is no provision in our policy for that category of employee.
This will apply to any employee who is considered regular part-time (not seasonal or
temporary workers) and the credit will be 1/z of the full-time rate whether the
employee regularly works 10, 20 or 30 hours a week.
Should you have any questions, please do not hesitate to call me.
Travel Expenses Page 1 of 3
Policy: TRAVEL EXPENSES Section: 6.20
Adopted by: City Council Page 1 of 3
Effective Date:
Policy Appropriate and reasonable expenses incurred by employees while
conducting City business or attending approved conferences or
training are paid by the City of Hastings. Expenses incurred by a
spouse attending a conference with an employee must be paid by the
employee.
Meals Effective January 1, 2000, the daily meal allowance to be reimbursed
by the City is per IRS rates for travel within the Continental United
States (CONUS), including gratuities when overnight
accommodations are required. Employees may spend the daily
allowance at their discretion on meals only.
Effective January 1, 2000, if an employee is traveling for a partial day,
the following maximum meal amounts are allowed:
Breakfast: $7.14
Lunch: $9.86
Dinner: $17.00
TOTAL: $34.00
The IRS CONUS rates for maximum meal allotment is intended to be
used as a guideline and is not intended to suggest that an employee
should spend up to this amount for each day. Employees will be
reimbursed up to a maximum of $34 00/day or the TRS CONUS rate
as it may change. The employee will be responsible for submitting a
record of the expenses incurred on a daily basis. Employees are
encouraged to submit original receipts as a part of this record
keeping.
A copy of the conferencetworkshop registration, indicating which
meals were included in the registration, should also be submitted as
part of an employee's reimbursement request. Meal expenses that are
included as a part of a conference registration shall not be reimbursed
separately, and the employee is expected to subtract the above
mentioned meal amount from the allowance allocated for that day. If
an employee is attending a function where the registration fee does not
include the meal, the City will reimburse the cost of this meal.
No alcoholic beverages will be reimbursed by the City under any
circumstances.
Travel Expenses Page 2 of 3
Lodging The actual cost for lodging is paid by the City. The City will reimburse
for the cost of a single room only, or the next larger size room in the
event there are no single accommodations available.
Personal phone calls and other"extras" must be paid by the employee.
A phone call home will be paid if the employee's schedule is changed,
and the return timeldate is different than originally planned.
Transportation Airline
The actual cost for a coach class airline ticket is paid for by the City.
Flight arrangements must be approved by the employee's su ep rvisor
prior to being scheduled. Prizes, bonuses or free trips, etc. awarded
by airlines for frequent flyer miles by the City, become the property of
the City and may not be accepted for personal use.
Automobile
If an employee is using their personal vehicle for City business and
there is no City vehicle available to use, then the employee will be
reimbursed at the IRS current maximum mileage reimbursement rate.
Transportation from the airport to an employee's hotel is
reimbursable. Transportation costs such as car rental, taxi fares, bus
fares and other in-town transportation costs are not reimbursable
unless used specifically for conducting city business.
If an employee chooses to travel by automobile rather than by airline,
requests for reimbursement for car mileage will be approved by the
City Administrator the employee will only be reimbursed the expenses
of the cheaper mode of transportation. For example, if a plane trip
would cost $300 and the automobile reimbursement rate would be
$400, the employee would only be reimbursed $300.00.
Ground TransRortation
If an employee uses ground transportation to and from the airport to
the conference center, lodging facility, or from the lodging facility to
the conference center,the City may reimburse the employee, provided
there is a receipt or reasonable explanation why a receipt cannot be
provided in writing_
Parking fees, incurred for City business, will be reimbursed for their
actual amount, if a car is necessary for transportation.
Reimbursement Employees must complete an expense reimbursement form, available
from the Finance Department, and attach receipts for lodging,
mileage, and/or parking expenses incurred. Meal expenses will be
reimbursed per above-outlined policy. Reimbursement claims for
Travel Ezoenses Page 3 of 3
expenses will be paid upon submission with department head approval.
After department head and/or City Administrator approval, employees
then submit the completed form to the Finance Department for
processing and payment.
Repeals: Section 25 Employee Reimbursement
Policy: LONGEVITY Section: 6.10
Approved by: City Council Page: 1 of 2
Effective Date:
Policy It is the policy of the City of Hastings to acknowledge the tenure of
regular full and part-time City employees through a longevity
policy. This policy applies to all non-union employees; union
employees should refer to their union contract for any longevity
provisions that may apply.
Earning of Longevity Employees will earn longevity based upon continuous employment
at the following rate:
Regular, Full-Time Employees
Full-time employees will earn one year of credit for longevity for
each year worked. Therefore,
5 years of continuous employment: 1% of salary per month;
10 years of continuous employment: 2%of salary per month;
15 years of continuous employment: 3%of salary per month
Regular,Part-Time Employees
Part-time employees will earn '/2 year to credit for longevity for
each year worked. Therefore,
10 years of continuous
part-time employment: 1% of salary per month;
20 years of continuous
part-time employment: 2%of salary per month;
30 years of continuous
part-time employment: 3% of salary per month.
Change of Employment
Status Should an employee change from part-time to full-time status (or
vice versa), they shall earn longevity credit at the rate that
corresponds with the status at which they were classified for the
majority of the year that the employee worked for the City of
Hastings.
Therefore, if an employee is hired in January as part-time, and they
move from part-time to full-time status in May and work the rest of
the year as a full-time employee; they would earn 1 year's credit to
longevity, as they worked eight out of the 12 months as a full-time
Lonaevily Page 2 of 2
employee. If an employee works less than 12 months in a calendar
year, their status shall be calculated on the percentage of
employment as a part-time vs. full-time employee in determining
earning of longevity.
Non-Continuous
Employment Longevity is not transferable from one position as a City of
Hastings employee to another position as a City employee when
there is a gap between the status as a City of Hastings employee.
Longevity is continuous should an employee transfer to another
City department or position without there being a gap in
employment status as a City of Hastings employee. A gap in
employment status is defined as a person who works for the City of
Hastinas in the above-defined classifications, then does not hold an
above-classified position, and then returns to an above full or part-
time classified position.
Seasonal, On-Call, Other
Employment This longevity policy does not apply to those employees who are
classified as seasonal, on-call, temporary, or another employment
status. The longevity policy applies only to regular full and part-
time employees of the City of Hastings who are subject to the
provisions of the City's Personnel Handbook.
VI-6
December 11, 2000
TO: The Honorable Mayor& Council
FR: John Grossman, HRA Director
RE: Resolution requesting conveyance of tax-forfeited property
SUMMARY: The Hastings Housing and Redevelopment Authority asks the City
Council to approve the attached resolution and request the specified tax-forfeited
property be conveyed to the HRA.
BACKGROUND: The resolution requests that a 2.5 acre parcel on the West side of
the CP rail tracks south of 8th Street. The property is adjacent to a parcel guided U-
H residential, 4- 8 units to the acre, one of the few multi-family development sites
left in the City. The staff believes those parcels may have development potential
which would be strengthened by acquisition of the tax-forfeit piece.
The parcel would be requested for the following public purposes.
To preserve the potential for this parcel to enhance the adjacent privately
owned parcel as a feasible development site by reducing the overall density.
To preserve the potential views of Lake Isabel as an amenity for nearby
development.
To preserve the potential to connect the City trail from the east to 8' Street
through this natural area.
The proposed uses of the parcel are contingent. If it cannot be used as proposed,
the property could revert to the State.
RECOMMENDATION: Approve the attached resolution and request for tax-forfeit
property.
CITY COUNCIL OF THE CITY OF HASTINGS
DAKOTA COUNTY, MINNESOTA
RESOLUTION NO. - 2000
RESOLUTION REQUESTING CONVEYANCE OF TAX FORFEITED LAND
DATED: December 18,2000
Council Member introduced the following Resolution and moved its adoption.
WHEREAS the Dakota County Treasurer-Auditor has notified the City of Hastings that Tax
Parcel No.19-31900-201-01 has been forfeited for non-payment of real estate taxes; and
WHEREAS said parcel described as that part of Lots 1 through 5 and lots 18 through 20, Block
1, lying southwest of a line parallel to and 50 feet southwest of the centerline of the main track
and west of the west line of Russell Street and south of the centerline of 8'Street, Hancock and
Russells Addition, Town of Hastings; and
WHEREAS said parcel is adjacent to a city trail route and located in a neighborhood which
could qualify as a redevelopment project under MS Chapter 469.002, Sub.14 and may be
acquired by the HRA under MS Chapter 469.012.
NOW THEREFORE BE IT RESOLVED that the City of Hastings requests that the parcel be
conveyed to the Housing and Redevelopment Authority of the City of Hastings for the public
purposes of enhancing a public trail system and neighborhood redevelopment;
AND BE IT FURTHER RESOLVED by the City Council of the City of Hastings that the
requested parcel be conveyed to the Housing and Redevelopment Authority of the City of
Hastings as an exception to the Rule of Reversion in anticipation that the parcel may be sold for
private redevelopment as part of a project.
Council Member made a second to the foregoing Resolution and upon being
put to a vote the Council Members voted as follows:
Ayes:
Nays:
Absent:
WHEREUPON, The Mayor declared the Resoltuion to be duly passed.
THE CITY OF HASTINGS
Michael D. Werner, Mayor
ATTEST:
Melanie Mesko, Administrative Assistant/City Clerk
CERTIFICATION
Melanie Mesko, Administrative Assistant/City Clerk of the City of Hastings, does hereby certify
the foregoing Resolution is a true and correct copy of the Resolution that was duly adopted at a
regular meeting of the City Council of the City of Hastings held December 18, 2000.
(Seal)
Melanie Mesko,Administrative Assitant/City Clerk
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WIL
HASTINGS HOUSING & REDEVELOPMENT AUTHORITY
Resolution 7-2000
RESOLUTION REQUESTING CONVEYANCE OF TAX FORFEITED LAND
WHEREAS the Dakota County Treasurer-Auditor has notified the City of Hastings that Tax
Parcel No. 19-31900-201-01, described as part of Lots 1 through 5 and lots 18 through 20,
Block 1, lying southwest of a line parallel to and 50 feet southwest of the centerline of the main
track and west of the west line of Russell Street and south of the centerline of 8'' Street, Hancock
and Russells Addition, Town of Hastings has been forfeited for non-payment of real estate taxes,
and is adjacent to a planned city trail route, and adjacent to property designated by Hastings
Comprehensive Plan for residential uses, and is located in an area which would qualify as a
redevelopment project under MS Chapter 469.002 Sub.14. and may be acquired by the HRA
under MS Chapter 469.012.
NOW THEREFORE BE IT RESOLVED to recommend that the City Council approve and
request that the parcels be conveyed to the Hastings Housing &Redevelopment Authority for
public purposes including the elimination of blight, enhancement of a public trail, neighborhood
redevelopment, and access to redevelopment property,under the rule of reversion.
HASTINGS HOUSING &REDEVELOPMENT AUTHORITY
p
Clarence Soleim, Jr., Chairman
ATTEST:
ohn Gr Director date
67�e
45
C O U N T Y
September 21, 2000
Treasurer-Auditor
Dakota County
Administration Center
1590 Highway 55 Ms. Barb Thompson
Hastings,MN 55033 (city of Hastings
651438.4576 101 4th Street
Fax 651.438.8260 Hastings, MN. 55033
Fax 65 14384399
wwwco.dakota.mn.us Dear Ms . Thompson
The attached is a classification list on non-
conservation land located in your municipality. The
described parcels have been forfeited to the State
of Minnesota for non-payment of property taxes .
As provided in Minnesota Statutes 282 . 01, we request
that you either approve the parcel (s) for public
auction or request a conveyance to your municipality
for public use. The redemption period for the
parcels in forfeiture expires on October 16, 2000 .
We require a certified copy of the Council
Resolution authorizing any action taken. If you
request that a parcel be conveyed to your
municipality, we also require that the form PT Form
962, "Application By A Governmental Subdivision For
Conveyance of Tax Forfeited Land" (Revised
10/11/96) , be completed and mailed to this office.
Please be advised that if the Council fails to
respond within ninety (90) days of the date of this
letter, the sale will be deemed approved.
If you have any questions in regards to these
parcels please call Carl at 438-4362
Sincerely,
6zoe
Carol J. Leonard
Dakota County Treasurer-Auditor
class
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/JJ FWK OW0R11RJlY FIAOY9l
CERTIFICATE OF COUNTY BOARD OF CLASSIFICATION OF
FORFEITED
LANDS PROVIDED BY CHAPTER 386, LAWS 1935 AS AMENDED.
To the CITY COUNCIL of the CITY of HASTINGS
We, the members of the County Board of the County of Dakota, Minnesota,
do hereby certify that the parcels of land hereinafter listed are all of the lands
which have been classified by us as NON conservation lands, from
the list of lands forfeited to the State of Minnesota for non-payment of taxes
for the year or years 1993 & 1995 as provided by by Minnesota Statutes
1945, section 282.01 as amended.
SUBDIVISION
E
201-01 AND RUSSELLS ADD
TS 1 THRU 5 b LOTS
20 BLK 1 LYING SWARR TO 6 50 FT SWIN TRACK&W OF W
SELL ST d S OF CIL
20 1
19-32150-020-62
TOWN OF HASTINGS BLKS 1
THRU 99
262
In witness hereof we have hereunto subscribed our names this day of
U. �.
Chairman of t Board
Attest: County treasurer-Auditor
The forgoing classification sale is hereby approved.
By the of the of HASTINGS
Dated
VI-7
December 11, 2000
TO: The Honorable Mayor and Council
FROM: John Grossman, HRA Director
RE: Advertise for proposals to lease agricultural land in Industrial Park
SUMMARY
The last lease with Robert and Keith Carlson, for 1998 and 1999 was extended
through 2000 because the question of a golf course was under consideration.
The City typically leases the land for two years at a time. The lease agreement allows
the City to notify the lessee that some or all of the land will be sold or used for other
purposes. If crops have been planted and cannot be harvested, the City will reimburse
the lessee for costs to date. The lessee pays agricultural property taxes in addition to
rent.
RECOMMENDATION:
Authorize advertising for proposals to lease the land for 2001 and 2002.
CITY OF HASTINGS
FARM LAND FOR LEASE
The City of Hastings requests proposals to lease approximately 120 acres of land east of Millard
Avenue,within the Hastings Industrial Park,for raising crops during 2001 and 2002. Proposal forms
are available from John Grossman,City Hall, 101 E 4th St,Hastings, 651-437-4127. Proposals will
be received until 10:00 a.m. January 4, 2001. The City Council may accept or reject any and all
proposals.
FOR THE CITY OF HASTINGS
John Grossman
HRA Director
Publish December 21 and 28, 2000.
vi-s
December 14, 2000
TO: Mayor and Council
FROM: John Grossman
RE: LeDuc House
The Minnesota Historical Society has been reviewing future uses of the property for
over a year. Wayne Gannaway, MHS staff, has been working on the future of the
site with an advisory board of community leaders. He has talked to local
organizations and held open forums. Specialized reports on the market for adaptive
uses, the costs of rehabilitating the house and potential themes for interpretation at
the site have been completed. He is now completing his report to MHS
administration.
MHS has emphasized that they are not likely to open the house for interpretation by
themselves. A combination of their institutional priorities and legislative policies
has restricted state funding for the operation of historic sites. MHS has emphasized
their wish to work with local partners to operate sites.
In October the Council authorized the Parks and Recreation Committee to meet with
MHS to discuss in detail what is expected of a local partner. In November Council
members Lynn Moratzka, Paul Hicks and Janette Yandrasits met with Rachel
Tooker, Tom Ellig and Wayne Gannaway of Minnesota Historical Society's
Historic Sites Department. Mark Reidell, the Director of the Dakota County
Historical Society was also present.
The inclosed letter summarizes the points of view expressed by the Committee
members on future uses of the site, on what types of support the City could
consider for operating an historic site, and under what conditions.
If the Council authorizes this letter, with or without modification, and it can be sent
soon, it would be included in Mr. Gannaway's report to MHS Administration. I
believe this would be very useful in clarifying the City's position and interest in the
future of the site.
c:\VnNNT\rrosta\j�ssmm\rmumW*UcEeDuc.r&x.�po=.vMd
DRAFT
December 19, 2000
Wayne Gannaway
William G. LeDuc House Site
Minnesota Historical Society
220 Sibley Street, Ste D
Hastings MN, 55033
Dear Mr. Gannaway,
The Hastings City Council wishes to respond to the Minnesota Historical Society's
(MHS) on-going future use study for the LeDuc House. The positions outlined
below are based on the materials concerning future options provided to and
discussed with the Parks and Recreation Committee of the City Council by the MHS
Historic Sites Staff on November 15, 2000. The three headings indicate the options
for future use of the LeDuc property which were discussed.
I. The LeDuc property is operated as an historic site with an interpretive
program.
The City wants to see the LeDuc property open to the public and operated as an
historic site because it is a prominent physical feature of Hastings' heritage and
because interpretation would be an educational and recreational experience for
residents of and visitors to the area.
A. The City understands that MHS is not likely to open and operate the house and
grounds for historic interpretation without local partnership(s) to provide and fund
operational staff and services.
1. The City would prefer a partnership between MHS as property owner, a
historic organization as provider of interpretation , and the city as provider of
maintenance services. The City does not have the staff or expertise to
operate an historic site. The City prefers that the State of Minnesota and
MHS continue to be available for capital funding needs.
2. The City is pleased that Dakota County Historical Society is interested in
occupying the property and providing an interpretive program and is willing
to work with the Society and County to facilitate that outcome.
3. The City can provide typical municipal services such as grounds
maintenance, plowing and security. Services could be provided as long as the
property was open to the public and used for historic interpretation/education.
4. The city would consider providing some capital improvements to the
grounds, such as parking lots and trails, to support public access and
interpretation/education.
B. MHS would consider transferring the property for a nominal price to a public
entity that would commit to operate a historic site itself or through a non-profit
organization.
1. The City would support transfer of ownership to Dakota County if the
Dakota County Historical Society wanted to use and interpret the site.
2. The City might consider accepting the property under some conditions,
such as : (1) if it were to be used for historic interpretation, (2) if a historic
nonprofit or organization committed to a long term lease to operate the site;
(3) if the endowments come with the property; (4) if interpretive materials
and artifacts were made available by MHS; (5) if the condition of the house
was acceptable for occupation/interpretation before the transfer.
3. The City could sponsor, prepare and cooperate in applications for grant
funding through various tourism, historic and transportation enhancement
programs.
4. Comments 3 and 4 under A also apply.
II. The LeDuc site's uses are mixed (adaptive reuse) by leasing the house for
private commercial purposes while retaining the outbuildings and grounds for
interpretation.
The City will not be able to provide maintenance or capital costs for the
grounds if the house were used for private purposes. The appearance of City
funds supporting private activities would be unacceptable.
The City has not considered purchasing part of the LeDuc grounds at market
value, but it seems unlikely at this time.
III. The property is sold to a private party for private uses with easements and
covenants restricting alterations.
The City would not want to see the property sold for private purposes except
as a last resort, all other options proven unworkable. The City could not
provide maintenance if the property were private.
The City Council commends all those involved in the comprehensive and inclusive
process that the Minnesota Historical Society has initiated to identify and evaluate
future uses for the LeDuc House. Please keep us informed as you report and
recommend and the Executive Council considers their decision. We are willing to
discuss forms of partnership that would open the LeDuc house and grounds to the
public as a historic site. We look forward to working with you to move toward this
goal.
Yours truly,
Michael D. Werner
Mayor
VI-9
CITY OF HASTINGS
101 4th Street East • Hastings, MN 55033-1955
651-437-4127 • Fax: 651-437-7082
MEMORANDUM
TO: Mayor Werner and City Council
FROM: Matt Weiland, City Planner
DATE: November 28, 2000
SUBJECT: Request to vacate part of 4 St E - Order Public Hearing
Background Information
The City Council ordered a public hearing held regrading this street vacation at the
12/18/00 City Council meeting. The public notice was not published in time for this
meeting. The recommendation is to order a new public hearing for the 1/2/2001 City
Council meeting.
This street vacation request is to correct an earlier street vacation of Locust St which the
City approved. A small square was left out of the street vacation (see map). This street
vacation request will solve this problem.
Background information:
Dave Carroll has submitted an application and a petition to the City Of Hastings requesting the
vacation of a portion of 4' St. E (Site Location Map enclosed). The vacated property is legally
described as follows:
The east 33 ft of the platted Locust St Right Of Way located adjacent to Lot 4,
Block 14, Barker's Addition, and southerly of the north line of the south 33 feet of
4' St extended westerly
He is requesting this vacation for many reasons. The main reason is that the road has always
been an unimproved city street and he would like to add this property to his property for future
site development. He has been maintaining this property for many years. This request for
vacation first came before the City Council back in April, 1999. There were concerns r
Hastings on the Mississippi
that time about this street being used as a future public access for Lake Isabel. The item was
tabled at that time to allow for a study being done on Lake Isabel to be completed. That study has
now been completed. I would recommend the City Council order a new public hearing to discuss
this street vacation to be held on February 22nd, 2000. If the City Council vacates this street, the
applicant should be responsible for all recording fees required by Dakota County.
Planning Comments:
Every property owner in the city has a right to petition the city to vacate street r.o.w. property.
However, the City is not obligated to vacate street property. This property has always been
unimproved. It is a slope that runs down to the flood plain. The applicant would like to maintain
this property and possibly put a home on the property. The property owner is aware of the
shoreland and flood plain rules in this area and will have to meet these rules in order to put a
home in here. Future access to Lake Isabel could still be accommodated in the western 33 ft of
the Locust St. R.O.W. .
Requested Action:
Motion to Order a Public Hearing to be held on January 2nd, 2001
cc: Dave Carroll
VIA 0-11-12
MEMO
To: Honorable Mayor and City Council members
From: Lori A. Webster,Finance Director
Subject: 2001 Proposed Budget
Date: December 14, 2000
The Council has held the City's Truth in Taxation Public Hearing on December 4, 2000, as
required by MN Statute, The Finance committee also conducted a Budget Forum/Open House
for interested taxpayers to attend and ask questions they may have on the City Budget. This
meeting was held on Monday,November 13, 2000.
Tonight, council is asked to approve three separate Resolutions related to the City Budget and
Property taxes and the City HRA Property Tax Levy as follows:
1. Resolution Adopting 2001 City Property Tax Levy
2. Resolution Adopting 2001 City Budget
3. Resolution Adopting 2001 City HRA Property Tax Levy
If you should have any questions, please feel free to contact me.
CITY OF HASTINGS
RESOLUTION #
RESOLUTION ADOPTING THE
2001 CITY PROPERTY TAX LEVY
WHEREAS,the State of Minnesota as discontinued levy limits for 2001, and the Finance
Committee has met to discuss a proposed 2001 City Levy;and
WHEREAS, provisions of the Minnesota Truth and Taxation Law require Cities to certify a
proposed Property Tax Levy to the County Auditor by September 15,2000 for the year 2001;and
WHEREAS,the Finance Committe of the City Council has met with individual department and
division directors to discuss their proposed budget requests. And,
WHEREAS,the Finance Committee of the City Council's desire is to continue to limit or lower
the City's tax capacity rate for 2001;and
WHEREAS, the Finance Committee of the City Council has directed staff to prepare this
resolution resulting in a 2001 Property Tax Levy which is expected to lower the City's tax capacity
rates;and
NOW,THEREFORE BE IT RESOLVED,that the proposed Property Tax Levy of the City of
Hastings,for 2001 City Budget to be Certified is hereby adopted as follows:
Levy*
General Revenue Levy $3,482,362
Debt Levy 1,280,000
Total Proposed Tax Levy 4,762,362
*Amount Certified to the State of Minnesota,and to Dakota and Washington County Auditors.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF HASTINGS,THIS 18th DAY OF
DECEMBER, 2000.
Ayes:
Nays:
Absent:
Michael D.Warner, Mayor
ATTEST:
Melanie Mesko, City Clerk
CITY OF HASTINGS
RESOLUTION#
RESOLUTION ADOPTING A PROPOSED YEAR 2001 CITY BUDGET
WHEREAS,the Finance Committee of the City Council has met with individual
department and division directors to discuss their proposed 2001 budget requests. The
Committee has also met to discuss and approve a preliminary year 2001 City budget ; and
WHEREAS, provisions of the Minnesota Truth and Taxation Law require Cities to
certify a Proposed Property Tax Levy and City Budget to the County Auditor by September 15,
2000; and
NOW, THEREFORE BE IT RESOLVED,that the preliminary 2001 City's budget for
the City of Hastings is hereby approved.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF HASTINGS,THIS 18th
DAY OF DECEMBER,2000.
Ayes:
Nays:
Michael D. Werner,Mayor
ATTEST:
Melanie Mesko, City Clerk
CITY OF HASTINGS
RESOLUTION NO.
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HASTINGS
APPROVING A PROPOSED 2001 HRA SPECIAL TAX LEVY
WHEREAS,the Housing and Redevelopment Authority in and for the City of Hastings
adopted Resolution 1-99. This Resolution authorizes the Levy of a Special Benefit Tax pursuant
to Minnesota Statutes 469.033 Subdivision 6; and
WHEREAS, the Housing and Redevelopment Authority in and for the City of Hastings
(the"Authority")was created by the City Municipal Housing and Redevelopment Act,Minnesota
Statutes, Section 469.001 to 469.047 (formerly, Section 462.411 to 462.711) C the Act");and
WHEREAS, Section 469.033, Subdivision 6, of the Act permits the Authority to levy and
collect a special benefit tax of up to .0144 percent of taxable market value in the City upon all
taxable property, real and personal, within the City; and
WHEREAS, the Authority desires to levy such tax based upon the limit of.0144 % of the
taxable market value, and
WHEREAS,the levy of such a special benefit tax is subject to consent by Resolution of
the City Council of the City of Hastings.
NOW, THEREFORE BE IT RESOLVED,by the Hastings City Council that the City
of Hastings HRA Special Levy be granted, subjected to the limit of.0144 percent of taxable
market value as per Minnesota Statue.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF HASTINGS THIS 18th
DAY OF DECEMBER,2000.
Ayes:
Nays:
Michael D. Werner,Mayor
ATTEST:
Melanie Mesko, City Clerk
VIA 3
MEMO
To: Honorable Mayor and City Council mem
From: Lori A. Webster,Finance Director
Subject: Redemption(Call) of General Obligation Improvement Bonds, Series 1993 A
Date: December 14, 2000
Attached you will find a resolution for your adoption as prepared by the City's Bond Counsel,
Briggs and Morgan. The Resolution is calling for the redemption of the City's GO Improvement
Bonds, Series 1993 A. These bonds are callable as of February 1, 2001 and with sufficient funds
to pay the call ,the City will save approximately$26,000 of interest over the next two years.
In conjunction with this call -I am also working on the defeasance of two additional bond issues -
which will save the City approximately an additional $300,000 over the remaining life the these
issues.
We are currently working with both Springsted, Inc and Briggs and Morgan on these items to
assure the proper resolutions are in place and to assist us with the proper legal notification to the
current bond holders.
If you should have any questions,please feel free to contact me.
EXTRACT OF MINUTES OF MEETING OF THE
CITY COUNCIL OF THE CITY OF
HASTINGS, MINNESOTA
HELD: December 18, 2000
Pursuant to due call and notice thereof, a regular meeting of the City Council of
the City of Hastings, Minnesota, was duly called and held at the City Hall in said City on the 18th
day of December, 2000, at o'clock .M.
The following members were present:
and the following were absent:
Member introduced the following resolution and moved its
adoption:
RESOLUTION CALLING FOR REDEMPTION OF
GENERAL OBLIGATION IMPROVEMENT BONDS, SERIES 1993A
WHEREAS:
A. The City of Hastings, Minnesota, has heretofore issued its General
Obligation Improvement Bonds, Series 1993A, dated August 1, 1993;
B. The bonds maturing in the years 2002 through 2005,both inclusive, are
subject to redemption and prepayment at the option of the City on February 1, 2001, and on any
date thereafter at par and accrued interest;
C. The City Council deems it desirable and in the best interests of the City to
call said Bonds maturing in the years 2002 through 2005, both inclusive on February 1, 2001, in
accordance with said resolution authorizing the issuance of said Bonds;
NOW THEREFORE, BE IT RESOLVED by the City Council of the City of
Hastings,Minnesota, as follows:
1238206.1
1. The General Obligation Improvement Bonds, Series 1993A of the City
maturing in the years 2002 through 2005,both inclusive, shall be redeemed and prepaid on
February 1, 2001, at a price of par and accrued interest.
2. The City Finance Director is hereby authorized and directed to cause notice
of the call to be mailed to the paying agent for the Bonds at least 30 days prior to February 1,
2001. The notices shall be in substantially the form attached hereto as Exhibit A.
The motion for the adoption of the foregoing resolution was duly seconded by
member and upon a vote being taken thereon,the
following voted in favor thereof,
and the following voted against the same:
Whereupon said resolution was declared duly passed and adopted.
1238206.1 2
STATE OF MINNESOTA
COUNTIES OF DAKOTA AND WASHINGTON
CITY OF HASTINGS
I, the undersigned, being the duly qualified and acting Clerk of the City of
Hastings, Minnesota,DO HEREBY CERTIFY that I have carefully compared the attached and
foregoing extract of minutes of the City Council of the City held on the date therein indicated,
with the original thereof on file in my office, and the same is a full,true and complete transcript
therefrom insofar as the same relates to calling for redemption the outstanding General Obligation
Improvement Bonds, Series 1993A.
WITNESS my hand as such Clerk this day of 2000.
City Clerk
1238206.1 3
EXFIIBIT A
NOTICE OF CALL FOR REDEMPTION
GENERAL OBLIGATION IMPROVEMENT BONDS,
SERIES 1993A
CITY OF HASTINGS
DAKOTA AND WASHINGTON COUNTIES,MINNESOTA
NOTICE IS HEREBY GIVEN that by order of the City Council of the City of Hastings,Dakota
and Washington Counties,Minnesota,there have been called for redemption and prepayment on
February 1, 2001
outstanding bonds of the City designated as General Obligation Improvement Bonds, Series
1993A, dated August 1, 1993,having stated maturity dates in the years 2002 through 2005, and
totaling $215,000 in principal amount. The Bonds are being called at a price of par, plus accrued
interest to February 1, 2001, on which date all interest on said Bonds will cease to accrue.
Holders of the Bonds hereby called for redemption are requested to present their Bonds for
payment, at Wells Fargo Bank Minnesota,National Association (as successor to Norwest Bank
Minnesota,National Association in Minneapolis, Minnesota) on or before February 1, 2001.
Important Notice: Under the Interest and Dividend Compliance Act of 1983 31%will be
withheld if tax identification number is not properly certified.
Dated December 18, 2000.
BY ORDER OF THE CITY COUNCIL OF THE
CITY OF HASTINGS, MINNESOTA
/s/David Osberg
City Administrator
1238206.1 A-1
VI-14
Memorandum
To: Mayor Werner and City Councilmembers
From: Melanie Mooko, Administrative Aaoiotant/City Clerk
Date: December 13, 2000
Re: 2001 Ma55age Therapy Establiohment/Therapist License Renewals
Requested Action
Approve massage therapy/e5tabli5hment licenses for the following individual5/bu5ine55e5
pending receipt of all necessary paperwork and satisfactory background checks:
► Joan Seidl (Massage Therapist License)
► 5andra Burdine (Massage Therapist License)
► Barbara Defoe (Massage Therapy Establishment License)
► RiverGown Fitness—Dana Collins (Massage Therapy Establishment License)
► 5un Ki55ed Tone&Tan—Richard Myklebu5t (Massage Therapy Establishment
License)
► Pre55ure Point—Lucille Bauer (Massage Therapy Establishment License)
► Lucille Bauer (Massage Therapist License)
► Vickie Lynn Novak (Ma55age Therapist & Establishment License)
► Michelle Caturia (Massage Therapist License)
► Kathleen Roo5en (Massage Therapist License)
These licenses will be effective January 01, 2001 through December 31, 2001.
If you have any que5tion5, please contact me.
Attachments:
None-Renewal App/ication5 on File
VI-15
MEM4KANPUM
TO: Mayor Werner and Councilmember5
FROM: Melanie McSko, Administrative A55iotant/City Clerk
DATE: December 13, 2000
RE: Approval of FTA Drug & Alcohol Policy
Council Action Reaue5ted:
Approve the attached drug & alcohol test policy to apply to Safety sensitive transit
employees.
Bac around:
City Staff has recently attended a workshop outlining the requirements of the FTA in
regards to drug &alcohol testing policieo. In response to the information provided at thio
workshop, staff hao revised our policy to comply with FTA regulations. This policy will affect
transit drivers,transit dispatchero, and the transit director.
If you have any questions, please let me know.
CITY OF HASTINGS POLICY
IMPLEMENTING THE
FEDERAL TRANSIT ADMINISTRATION'S
REGULATIONS ON DRUG USE AND ALCOHOL MISUSE
1.0 OVERVIEW
The City of Hastings operates a dial-a-ride/subscription transit service to provide transportation
options to the residents of the City of Hastings within the City's corporate limits. This transit
service is subject to the conditions set out by the Federal Transit Administration (FTA)
regulating drug and alcohol misuse in the workplace.
This policy, as adopted by the City Council of the City of Hastings, is designed to both enhance
productivity and safety as well as foster excellence in service by maintaining a safe and
productive environment for employees. The City of Hastings maintains a strong commitment to a
drug-free and alcohol-free work environment and has adopted this policy to provide guidance to
supervisors and employees in dealing with drug and alcohol misuse.
To further our commitment to providing a safe, drug-free and alcohol-free environment, the City
of Hastings has adopted the following policies:
* A program that assures that employees are not impaired in their ability to perform
assigned duties in a safe, productive, and healthy manner;
* A workplace environment free from the adverse effects of drug abuse and alcohol
misuse;
* A program that prohibits the unlawful manufacture, distribution, dispensing,
possession, or use of controlled substances;
* An employee and supervisor education and training program;
* A drug and alcohol testing program for employees and applicants for employment
in safety-sensitive positions;
* A program for evaluating employees who violate the drug use and alcohol misuse
policy; and
* Administrative procedures for record keeping, reporting, releasing information
and certifying compliance.
All covered, employees are given a copy of each Drug & Alcohol policy and subsequent
amendments that are adopted by the City Council of the City of Hastings.
2.0 PURPOSE
The purpose of this policy is to assure worker fitness for duty and to protect the employees of the
City of Hastings, passengers riding the TRAC vehicles, and the general public from the risks
posed by the misuse of alcohol and use of prohibited drugs. This policy is also intended to
comply with all applicable Federal regulations governing workplace anti-drug and alcohol
misuse in the transit industry. The Federal Transit Administration (FTA) of the U.S. Department
Page I of 19
of Transportation has published 49 CFR Part 653 and Part 654, as amended, that mandate urine
drug testing and breath alcohol testing for safety-sensitive positions and prohibit performance of
safety-sensitive functions when there is a positive test result. The U.S. Department of
Transportation has also published 49 CFR Part 40, as amended, that sets standards for the
collection and testing of urine and breath specimens. In addition, the Federal government
published 49 CFR Part 29, "The Drug-Free Workplace of 1988," which requires the
establishment of drug-free workplace policies and the reporting of certain drug-related offenses
to the FTA. This policy incorporates those requirements for safety-sensitive employees and
others when so noted.
3.0 EMPLOYEE CATEGORIES SUBJECT TO TESTING
Under FTA regulations, all employees who perform safety-sensitive functions, applicants for and
incumbent employees seeking transfer to safety-sensitive positions will be included in this drug
and alcohol-testing program. Participation in this drug and alcohol-testing program is a condition
of employment for each safety-sensitive employee.
This policy applies to all safety-sensitive transit system employees and non-safety-sensitive
transit system employees, paid part-time employees, contract employees, and contractors when
they are on transit property or when performing any transit-related safety-sensitive or non-safety-
sensitive business. This policy applies to off-site lunch periods or breaks when an employee is
scheduled to return to work. Visitors, vendors, and contractor employees are governed by this
policy while on transit premises and will not be permitted to conduct transit business if found to
be in violation of this policy.
The FTA defines the term "safety sensitive" to apply to all employees in a position who perform
the following functions:
1. Operate revenue service vehicles, whether or not the vehicle is in revenue service;
2. Operate non-revenue service vehicles that require drivers to hold a Commercial Drivers
License("CDL");
3. Control dispatch or movement of service vehicles; and
4. Maintain revenue service vehicles or equipment used in revenue service.
The following positions have been determined to meet the FTA definition:
All vehicle operators;
✓ All maintenance personnel; and
✓ All dispatchers.
A list of safety-sensitive employees and positions is attached. Other positions may be included in
the list of safety-sensitive functions if the duties include the performance of any safety-sensitive
functions. While this list is accurate at the time of adoption is subject to amendment at any time.
Supervisors who perform or who are likely to perform safety-sensitive functions also are
considered safety-sensitive employees and will be included in the drug and alcohol-testing
program applicable to all safety-sensitive employees.
Page 2 of 19
4.0 PROHIBITED CONDUCT
4.1 Manufacture, Trafficking,Possession, and Use
All transit system employees, contract employees and contractors when they are on transit
property are prohibited from engaging in the unlawful manufacture, distribution,
dispensing, possession, or use of prohibited substances on transit system premises, in
transit vehicles, in uniform or while on transit business, pursuant to the Drug-Free
Workplace Act. Transit employees who violate this provision will be discharged. Law
enforcement shall be notified, as appropriate, where criminal activity is suspected.
Visitors, vendors, and contract employees are governed by this policy while on transit
premises and will not be permitted to conduct transit business if found to be in violation of
this policy. This policy applies to off-site lunch periods or breaks when an employee is
scheduled to return to work.
4.2 Intoaication/Under the Influence
Any safety-sensitive employee who is reasonably suspected of being intoxicated,
impaired, under the influence of a prohibited substance, or not fit for duty shall be
suspended from job duties pending an investigation and verification of condition.
Employees found to be under the influence of a prohibited substance or who fail to pass a
drug or alcohol test shall be removed from duty and be subject to disciplinary action, up to
and including termination. A drug or alcohol test is considered positive if the individual is
found to have a quantifiable presence of a prohibited substance in the body above the
minimum thresholds defined in 49 CFR Part 40, as amended.
4.3 Alcohol
No safety-sensitive employee shall report for duty or remain on duty when his/her ability
to perform assigned safety-sensitive functions is adversely affected by alcohol or when
his/her breath alcohol concentration is 0.04 or greater. No safety-sensitive employee shall
use alcohol while on duty, in uniform, while performing safety-sensitive functions, or just
before or just after performing a safety-sensitive function. Safety-sensitive employees
shall not use alcohol within four (4) hours of reporting for duty, or during the hours that
they are on call. Safety-sensitive employees shall not consume alcohol for up to eight (8)
hours following an accident, or until employee undergoes a post-accident test, whichever
occurs first. Violation of these provisions is prohibited and punishable by disciplinary
action up to and including termination.
As referred to in this policy, alcohol means the intoxicating agent in beverage alcohol,
ethyl alcohol or other low molecular weight alcohols including methyl or isopropyl
alcohol. FTA regulations currently prohibit a covered employee from reporting for duty or
remaining on duty requiring the performance of safety-sensitive functions while having an
alcohol concentration of 0.04 or greater.
An employee found to have an alcohol concentration greater than 0.02 but less than 0.04
may not perform any safety-sensitive function until the employee's alcohol concentration
Page 3 of 19
measures less than 0.02 or until the start of the employee's next regularly scheduled duty
period to begin a minimum of eight (0) hours following administration of the test. An
alcohol concentration of 0.04 or greater will be considered a positive alcohol test and in
violation of this policy and a violation of the requirements set forth in 49 CFR Part 654
for safety-sensitive employees.
4.4 Compliance with Testing Requirements
All safety-sensitive employees will be subject to urine drug testing and breath alcohol
testing as a condition of employment. Any safety-sensitive employee who refuses to
comply with a request for testing shall be removed from duty and their employment
terminated. Any safety-sensitive employee who is suspected of providing false
information in connection with a test, or who has been suspected of falsifying test results
through tampering, contamination, adulteration, or substitution will be required to
undergo an observed collection. Verification of these actions will result in the employee's
removal from duty and their employment terminated. Refusal may be defined to include
an inability to provide a sufficient urine specimen or breath sample without a valid
medical explanation, as well as a verbal declaration, obstructive behavior, or physical
absence resulting in the inability to conduct the test.
4.5 Treatment Requirements
All employees are encouraged to make use of the available resources for treatment for
alcohol misuse and illegal drug use problems following the guidelines set forth in the
transit system's personnel policies. The cost of any treatment or rehabilitation services
will be paid for directly by the employee or their insurance provider. Safety-sensitive
employees that test positive will be evaluated by the City of Hastings' Substance Abuse
Professional (SAP) to determine if he/she requires treatment in resolving problems
associated with alcohol misuse or drug use.
4.6 Illegally Used and Controlled Substances or Drugs
The use of any illegal drug or any substance identified in Schedules I through V of
Section 202 of the Controlled Substance Act (21 U.S.C. 812), as further defined by 21
CFR 1300.11 through 1300.15' is prohibited at all times unless a legal prescription has
been written for the substance. This includes, but is not limited to: Marijuana,
amphetamines, opiates, phencyclidine (PCP), and cocaine, as well as any drug not
approved for medical use by the U.S. Drug Enforcement Administration or the U.S. Food
and Drug Administration. Illegal use includes use of any illegal drug, misuse of legally
prescribed drugs, and use of illegally obtained prescription drugs. Safety sensitive
employees will betested for marijuana, cocaine, amphetamines, opiates, and
phencyclidine as described in Section 6.0 of this policy.
1 See Appendix A
Page 4 of 19
4.7 Notifying the Transit System of Criminal Drug Conviction
Pursuant to the requirements of the Drug-Free Workplace Acte, employees are required to
notify the City of Hastings of any criminal drug statute conviction for a violation
occurring in the workplace within five (5) days after such conviction. Failure to comply
with this provision shall result in disciplinary action, up to and including termination.
4.8 Proper Application of the Policy
The City of Hastings is dedicated to assuring fair and equitable application of this
substance abuse policy. Therefore, supervisorstmanagers are required to use and apply all
aspects of this policy in an unbiased and impartial manner.
4.9 Test Sites
The City of Hastings will select an appropriate site for the administration of drug and
alcohol tests which meets the requirements specified by the U.S. Department of
Transportation Federal Transit Administration.
The site selected for urine specimens will provide:
✓ A privacy enclosure for urination;
✓ A toilet;
✓ A suitable, clean writing surface; and
✓ A water source for hand washing, which, if practicable, will be located outside the
privacy enclosure.
The contractor who conducts the testing will ensure that access to the testing site is
restricted during testing, that unauthorized persons are not present and that there are no
unobserved entrance points to the testing site. Furthermore, the City of Hastings shall
ensure that the collection site personnel provided by the contractor ensure the dignity and
privacy of the donor and that all collection site personnel are trained to prepare the
collection site, collect specimens, examine specimens and properly label and preserve the
chain of custody of the specimens. These steps will be taken to protect the employee and
the integrity of the drug testing process, safeguard the validity of the test results and
ensure that the test results are attributed to the correct employee.
Alcohol tests will be conducted with the use of a non-evidential screening devise and/or
evidential breath testing device ("EBT") approved for use by the National Highway
Traffic Safety Administration 3. A Screening Test Technician ("STT") will administer
non-evidential screening tests. Only a Breath Alcohol Technician ("BAT") will
administer an EBT test. Law enforcement officials certified by the state or local
governments to conduct breath alcohol testing are qualified BAT's. For a test conducted
2 See Appendix B
3See Appendix C
Page 5 of 19
by such an officer to be accepted under FTA alcohol testing regulations, the officer must
have been certified by a state or local government to use the particular EBT used for the
test. Alcohol tests will be administered in a location that affords visual and aural privacy
to the employee being tested which is sufficient to prevent unauthorized persons from
seeing or hearing the test results. If the screening test reveals a breath alcohol
concentration of 0.02 or less, the test is considered negative and will be reported as such.
If the screening test reveals a breath alcohol concentration of 0.02 or greater, a
confirmation test will be performed. Confirmation tests will be performed using an EBT
and conducted within thirty (30) minutes of the completion of the screening test. If the
employee must be transported from the screening test site to the confirmation test site, the
employee will remain under direct observation of a BAT, STT or other employer
representative. These steps will be taken to protect the employee and the integrity of the
testing process, safeguard the validity of the test results and ensure that the test results are
attributed to the proper employee.
Testing records will be released only to those authorized to receive such information.
5.0 ALCOHOL AND DRUG USE
No safety-sensitive employee should report for duty or remain on duty when his/her ability to
perform assigned safety-sensitive function is adversely affected by alcohol or when his/her
breath alcohol concentration is 0.04 or greater. No safety-sensitive employee shall use alcohol
while performing safety-sensitive functions, or just before or just after performing a safety-
sensitive function. No safety-sensitive employee shall use alcohol within four (4) hours of
reporting for duty, or during the hours that they are on call.
All safety-sensitive employees are prohibited from reporting for duty or remaining on duty any
time there is a quantifiable presence of a prohibited substance in the body above the minimum
thresholds defined in 49 CFR Part 40, as amended.
6.0 DRUG AND ALCOHOL TESTING PROGRAM AND PROCEDURES
Analytical urine drug testing and breath testing for alcohol may be conducted when
circumstances warrant or as required by Federal regulations. All safety-sensitive employees shall
be subject to drug testing prior to employment, for reasonable suspicion, and following an
accident as defined in Section 5.2, 5.3, and 5.4 of this policy. In addition, all safety-sensitive or
non-safety-sensitive employees will be tested prior to returning to duty after failing a drug or
alcohol test and after completion of the Substance Abuse Professional's recommended treatment
program and subsequent release to duty. Follow-up testing will also be conducted following
return to duty for a period of one to five years, with at least six (6) tests performed during the
first year.
Those employees who perform safety-sensitive functions as defined in Section 3.0 of this policy
shall also be subject to testing on a random, unannounced basis.
Testing shall be conducted in a manner to assure a high degree of accuracy and reliability and
using techniques, equipment, and laboratory facilities which have been approved by the U.S.
Page 6 of 19
Department of Health and Human Service (DHHS). All testing will be conducted consistent with
the procedures put forth in 49 CFR Part 40, as amended. The procedures will be performed in a
private, confidential manner and every effort will be made to protect the employee, the integrity
of the drug testing procedure, and the validity of the test result.
The drugs that will be tested for .include marijuana, cocaine, opiates, amphetamines, and
phencyclidine. Urine specimens will be collected using the split specimen collection method
described in 49 CFR Part 40. Each specimen will be accompanied by a DOT Chain of Custody
and Control Form and identified using a unique identification number that attributes the
specimen to the correct individual. An initial drug screen will be conducted on the primary urine
specimen.
For those specimens that are not negative, a confirmatory Gas Chromatography/Mass
Spectrometry(GC/MS)test will be performed.
The test will be considered positive if the amounts present are above the minimum thresholds
established in 49 CFR Part 40, as amended. The test results from the laboratory will be reported
to a Medical Review Officer. The Medical Review Officer (MRO) is a licensed physician with
detailed knowledge of substance abuse disorders and drug testing. The MRO will review the test
results to ensure the scientific validity of the test and to determine whether there is a legitimate
medical explanation for a confirmed test result. The MRO then will contact the employee, notify
the employee of the positive test result, and provide the employee with an opportunity to explain
the confirmed test result. The MRO will subsequently review the employee's medical
history/medical records to determine whether there is a legitimate medical explanation for a
positive laboratory result. If no legitimate medical explanation is found, the MRO will report the
test as positive.
The split specimen will be stored at the initial laboratory until the analysis of the primary
specimen is completed. If the primary specimen is negative, the split will be discarded. If the
primary is positive, the split will be retained for testing if so requested by the employee through
the Medical Review Officer.
Test for breath alcohol concentration will be conducted utilizing a National Highway Traffic
Safety Administration (NHSTA)-approved testing device operated by a trained technician. If the
initial test indicates an alcohol concentration of 0.02 or greater, a second test will be performed
to confirm the results of the initial test. The confirmatory test will be performed using NHSTA-
approved evidential breath testing device (EBT) operated by a trained breath alcohol testing
technician(BAT). The BAT will identify each test by a unique sequential identification number.
This number, time, and unit identifier will be provided on each EBT printout. The EBT printout
along with an approved alcohol testing form will be used to document the test, the subsequent
results, and attribute the test to the correct employee. The test result will be performed in a
private, confidential manner as required by 49 CFR Part 40 as amended. The procedure will be
followed as prescribed to protect the employee and to maintain the integrity of the alcohol testing
procedures and the validity of the test result.
Page 7 of 19
A safety-sensitive or non-safety-sensitive employee who has confirmed alcohol concentration of
greater than 0.02 but less than 0.04 will be removed from his/her position for a minimum of eight
(8) hours unless a retest results in a concentration measure of less than 0.02. An alcohol
concentration of 0.04 or greater will be considered a positive alcohol test and in violation of this
policy and a violation of the requirements set forth in 49 CFR Part 654 for safety-sensitive
employees.
Any safety-sensitive or non-safety sensitive employee that has a confirmed positive drug or
alcohol test will be removed from his/her position, informed of educational and rehabilitation
programs available, and referred to a Substance Abuse Professional(SAP)for assessment.
Drug and alcohol test results will only be released directly to an authorized representative of the
City of Hastings, unless there is a written authorization by the employee. In addition, employees
must give written authorization to release drug and alcohol test information to a SAP when there
is a positive test result and referral to a SAP has been mandated.
An individual outside the transit system's random pool (The City Administrator) will be
responsible for performing the random selection and employee notification if TRAC system's
program administrator is included in the random pool. This person is identified in Section 14.0
System Contact,with a back-up administrator to be the Administrative Assistant/City Clerk.
The transit system affirms the need to protect individual dignity, privacy, and confidentially
throughout the testing process.
6.1 Employee Requested Testing
Any safety-sensitive employee who questions the results of a required drug test under
paragraphs 5.2 through 5.7 of this policy may request that the split sample be tested. This
test must be conducted at a different DHHS-certified laboratory. The test must be
conducted on the split sample that was provided by the employee at the same time as the
original sample. All costs associated with split sample testing initially will be provided by
the employer, including shipping and handling transportation, testing and reporting to the
Medical Review Officer (MRO). If the result of the retest or split sample test is positive,
reimbursement for these costs is the responsibility of the employee. If the result of the
retest or split sample test is negative, no reimbursement will be sought. Additionally, if
the result of the split sample is negative, the employee will be reinstated with no loss of
seniority and paid for any lost back wages.
The method of collecting, storing, and testing the split sample will be consistent with the
procedures set forth in 49 CFR Part 40, as amended. The employee's request for a split
sample test must be made to the Medical Review Officer within 72 hours of the notice of
the original sample verified test result. Requests after 72 hours will only be accepted if
the delay was due to documentable facts that were beyond the control of the employee.
6.2 Pre-Employment Testing
All applicants for a safety-sensitive position shall undergo urine drug testing immediately
Page 8 of 19
following the offer of employment or transfer into a safety-sensitive position. Receipt by
the City of Hastings TRAC system of a negative drug test result is required prior to
employment. Failure of a pre-employment drug test will disqualify an applicant for
employment for a period of 120 days. Evidence of the absence of drug dependency from
a Substance Abuse Professional that meets with the approval of the City of Hastings and
negative pre-employment drug tests will be required prior to further consideration for
employment. The cost for assessment and any subsequent treatment will be the sole
responsibility of the individual, not the City of Hastings.
In instances where a person is on temporary leave (i.e., vacation, sick, jury duty) no pre-
employment test is required before an individual can resume his/her safety-sensitive
duties. However, in instances where the individual's status within the agency changes or
is reclassified (i.e., seasonal layoff, leave of absence, out or reassignment for worker's
compensation), a pre-employment test is required prior to reassignment to a safety-
sensitive job function.
6.3 Reasonable Suspicion Testing
All safety-sensitive and employees may be subject to a fitness for duty evaluation, and
urine and/or breath testing when there are reasons to believe that drug or alcohol use is
adversely affecting job performance. A reasonable suspicion referral for testing will be
made on the basis of documented objective facts and circumstances that are consistent
with the short-term effects of substance abuse or alcohol misuse. Examples of reasonable
suspicion include, but are not limited to, the following:
1. Physical signs and symptoms consistent with substance use or alcohol misuse;
2. Evidence of the manufacture, distribution, dispensing, possession, or use of
controlled substances, drugs, alcohol, or other prohibited substances;
3. Occurrence of a serious or potentially serious accident that may have been caused
by prohibited substance abuse or alcohol misuse; and/or
4. Fights (to mean physical contact), assaults, and flagrant disregard or violations of
established safety, security, or other operating procedures.
Reasonable suspicion referrals must be made by a supervisor who is trained to detect the
signs and symptoms of drug and alcohol use and who reasonably concludes that an
employee may be adversely affected or impaired in his/her work performance due to
possible prohibited substance abuse or alcohol misuse.
Page 9 of 19
6.4 Post-Accident Testing
All safety-sensitive employees will be required to undergo urine and breath testing if they
are involved in an accident with a TRAC transit system vehicle (regardless of whether or
not the vehicle is in revenue service) that results in a fatality. This includes all surviving
safety-sensitive employees that are operating the vehicle and any other whose
performance could have contributed to the accident. In addition, a post-accident test will
be conducted if an accident results in injuries requiring immediate transportation to a
medical treatment facility; or one or more vehicles incur disabling damage; unless the
employee can be completely disconnected as a contributing factor to the accident.
Following an accident,the safety-sensitive employee(s)will be tested as soon as possible,
but not any longer than eight (8) hours for alcohol testing and thirty-two (32) hours for
drug testing. Any safety-sensitive employee involved in an accident must refrain from
alcohol use for eight hours following the accident or until he/she undergoes a post-
accident alcohol test. Any safety-sensitive employee who leaves the scene of the accident
without justifiable explanation prior to submission to drug and alcohol.testing will be
considered to have refused the test and their employment terminated. Employees tested
under this provision will include not only the operations personnel, but also any other
covered employee whose performance could have contributed to the accident.
If there was no collision, but an individual is injured on a vehicle and requires immediate
transport to a medical treatment facility, a post-accident test is required unless the driver
can be completely discounted as a contributing factor to the accident.
6.5 Random Testing
Random testing will be conducted for all employees performing safety-sensitive
functions at a random rate established by law. Effective January 1, 1998, the random
testing rate for prohibited drugs is 50 percent of the safety sensitive pool and the random
testing rate for alcohol is 10 percent of the safety sensitive pool. Random tests will be
unannounced and spread throughout all hours of operation and throughout the year. There
will be no pattern to when random tests will be conducted and all employees performing
safety-sensitive functions will have an equal chance of being selected for testing from the
random pool each time random tests are conducted. Employees shall remain in the pool
even after being selected and tested. Therefore, an employee may be selected for a
random test more than once during a year.
Employees will be selected anonymously using an identification number having no
correlation to the actual employee name. The employee must report to the collection site
immediately after receiving notification of his/her selection from the random pool. In the
event a randomly selected employee is absent from work on the day when his/her test is
scheduled, the employee will be tested immediately upon his/her return to work, as
practicable, unless the employee fails to return to work before the next randomly selected
testing date.
Page 10 of 19
A safety-sensitive employee will be subject to random testing for alcohol only while the
employee is performing safety-sensitive functions or just before or just after performing
safety-sensitive functions.
6.6 Return-To-Duty Testing
An employee who receives a verified positive drug test result, an alcohol test result of
0.04 or greater, or who refuses to submit to any test, may not return to work until the
employee:
1. Is evaluated by a SAP who determines that the employee has followed any
treatment program prescribed by the SAP, and
2. Passes a return-to-duty test.
A return-to-duty test will be performed only after the SAP indicates that the employee
has completed or is following a prescribed treatment program. In the return-to-duty
evaluation, the SAP also will determine the frequency and duration of follow-up testing
after the employee returns to duty. The SAP may recommend that the employee be
subject to a return-to-duty test for both drugs and alcohol even if the employee only
tested positive for one or the other. To pass the return-to-duty test, the result must be a
verified negative drug test result and/or an alcohol test result of less than 0.02.
A Substance Abuse Professional (SAP) is a licensed physician or certified psychologist,
social worker, employee assistance professional, or addiction counselor certified by the
National Association of Alcoholism and Drug Abuse Counselors Certification
Commission or by the International Certification Reciprocity Consortium/Alcohol and
Other Drug Abuse. The SAP must also have clinical experience in the diagnosis and
treatment of drug and alcohol related diseases. Before scheduling the return to duty test,
the SAP must assess the employee and determine required treatment has been completed.
6.7 Follow-Up Testing
Employees permitted to return to duty are subject to unannounced follow-up testing. The
SAP will determine the frequency and duration of the follow-up testing. A minimum of
six (6) follow-up tests during the first 12 months after the employee returns to duty will
be performed. The follow-up testing period shall not exceed 60 months from the
employee's return to duty. Follow-up testing is separate from and in addition to the
regular random testing program. Accordingly, employees subject to follow-up testing will
remain in the standard random pool and will be tested whenever their names come up for
random testing, even if this means being tested twice in the same day, week or month.
Page 11 of 19
The SAP may recommend that the employee be subject to follow-up testing for both
drugs and alcohol even if the employee only tested positive for one or the other.
Therefore, an employee who is subject to follow-up drug tests may be required to take
one or more follow-up alcohol tests with a result of less than 0.04. If the employee is
subject to follow-up alcohol tests, the employee may be required to take one or more
follow-up drug tests with a verified negative result. Follow-up alcohol testing will be
conducted only just before, during, or just after the period the employee is to perform a
safety-sensitive function.
7.0 EDUCATION AND TRAINING
The City of Hastings will display and distribute educational materials explaining the
requirements of the FTA Drug and Alcohol Testing Regulations and its policies and procedures
to employees performing a safety-sensitive function. Employees and supervisors who perform a
safety-sensitive function also will be provided at least 60 minutes of training on the effects and
indications of drug use. Employees will be required to sign a form indicating that they have
received a copy of the policies and procedures. This form will be kept on file in the office of the
Administrative Assistant/City Clerk.
All safety sensitive employees will undergo a minimum of 60 minutes of training on the signs
and symptoms of drug use including the effects and consequences of drug use on personal health,
safety, and the work environment. The training must also include manifestations and behavioral
cues that may indicate prohibited drug use.
Supervisors will also receive 60 minutes of reasonable training on the physical, behavioral, and
performance indicators of probable drug use and 60 minutes of additional reasonable suspicion
training on the physical, behavioral, speech, and performance indicators of probable alcohol
abuse.
Information on the signs, symptoms, health affects and consequences of alcohol misuse is
presented in Attachment 1 of this policy.
8.0 EMPLOYMENT ASSESSMENT
Any safety-sensitive employee who tests positive for the presence of illegal drugs or alcohol
above the minimal thresholds set forth in 49 CFR Part 40, as amended will be referred for
evaluation by a Substance Abuse Professional (SAP). A SAP is a licensed or certified physician,
psychologist, social worker, employee assistance professional, or addiction counselor with
knowledge of and clinical experience in the diagnosis and treatment of drug and alcohol-related
disorders. The SAP will evaluate each employee to determine what assistance if any the
employee needs in resolving problems associated with prohibited drug use or alcohol misuse.
Assessment by a SAP or participation in the City of Hastings' Employee Assistance Program
does not shield an employee from disciplinary action or guarantee employment or reinstatement
with the transit system. The City of Hastings' Disciplinary Policy in the City Personnel Policy
should be consulted to determine the penalty for performance-based infractions and violation of
policy provisions.
Page 12 of 19
If a safety-sensitive employee is allowed to return to duty, he/she must properly follow the
rehabilitation program prescribed by the SAP, the employee must have negative return to duty
drug and alcohol test, and be subject to unannounced follow-up testing for a period of one to five
years.
9.0 RE-ENTRY CONTRACTS
Employees who re-enter the workforce must agree to a re-entry contract. That contract may
include(but is not limited to):
1. A release to work statement from the Substance Abuse Professional;
2. A negative test for drugs and/or alcohol;
3. An agreement to unannounced frequent follow-up testing for a period of one to four
years;
4. A statement of work-related behaviors;
5. An agreement to follow specified after care requirements with the understanding that
violation of the re-entry contract is grounds for termination.
11.0 ROLE OF THE MEDICAL REVIEW OFFICER("MRO")
All drug test results from the DHHS Certified Laboratory will be reviewed by a specially trained
physician serving as the MRO. The MRO will notify the City of Hastings' City Administrator or
Administrative Assistant/City Clerk directly if an employee's drug test result is negative. If the
drug test result is positive, the MRO will contact the employee to discuss the test, to determine if
the positive result is valid, and to notify the employee that he/she has 72 hours to request a test of
the split specimen. The City of Hastings will only be informed that an individual has tested
positive or negative. The specific drug(s) involved may be disclosed to the City of Hastings by
the MRO. The levels detected will not be disclosed by the MRO to the City of Hastings.
The MRO will verify a test as positive without having communicated directly with the employee
in the following three circumstances:
1. The employee declines the opportunity to discuss the test result with the MRO;
2. Neither the MRO nor the employer contact person (City Administrator or Administrative
Assistant/City Clerk) is able to contact the employee within fourteen(14)days of the date
the MRO receives the confirmed positive test result; or
3. More than five (5) days have elapsed since the City Administrator or Administrative
Assistant/City Clerk successfully made and documented a contact with the employee in
which he/she instructed the employee to contact the MRO.
Page 13 of 19
If a test result is verified positive under the last two circumstances specified above, the employee
may present to the MRO information documenting that serious illness, injury, or other
circumstances unavoidably prevented the employee from being contacted by the MRO or City
Administrator or Administrative Assistant/City Clerk, or from contacting the MRO within the
time provided. The MRO, on the basis of such information, may reopen the verification,
allowing the employee to present information concerning a legitimate explanation for the
confirmed positive test. If the MRO concludes that there is a legitimate explanation, the MRO
shall declare the test negative.
A Medical Review Officer (MRO) is a licensed physician with detailed knowledge of substance
abuse disorders and drug testing. The MRO will review the test results to ensure the scientific
validity of the test and to determine whether there is a legitimate medical explanation for a
confirmed test. The MRO will contact the employee, notify the employee of the positive
laboratory test result, and provide the employee with an opportunity to explain the confirmed test
result. The MRO will subsequently review the employee's medical history/medical records to
determine whether there is a legitimate medical explanation for a positive laboratory result. If no
legitimate medical explanation is found, the MRO will report the test as positive.
11.0 ROLE OF THE SUBSTANCE ABUSE PROFESSIONAL(SAP)
All safety-sensitive employees with a verified positive drug test result or confirmed alcohol test
result of 0.04 or greater, or refused test, including those who have been terminated, will be
referred for an assessment. If the employee's eventual return to duty is permitted under this
policy, the SAP may prescribe a treatment program that the employee must successfully
complete or continue to follow in order to return to work. This treatment program may include
referral of the employee by the SAP to the Employee Assistance Program ("EAP") or other
treatment provider.
Safety-sensitive employees permitted to return to work following a positive test will be re-
evaluated by the SAP to determine whether the City of Hastings has complied with the SAP's
recommendations. After the evaluation and the successful completion of a return-to-duty test,the
SAP will recommend to the City of Hastings the number and frequency of follow-up alcohol
and/or drug test to be administered following the employee's return to duty. The follow-up
testing shall consist of at least six (6) tests in the first twelve (12) months following the
employee's return to duty. The SAP will recommend whether the employee should be subject to
both drug and alcohol follow-up tests.
12.0 INFORMATION DISCLOSURE
All drug and alcohol testing records will be maintained in a secure manner so that disclosure of
information to unauthorized persons does not occur. Information will only be released in the
following circumstances:
1. To a third party only as directed by specific, written instruction of the employee;
2. To the decision-maker in a lawsuit, grievance, or other proceeding initiated by or
on the behalf of the employee tested;
3. To a subsequent employer upon receipt of a written request from the employee;
Page 14 of 19
4. To the National Transportation Safety Board during an accident investigation;
5. To the DOT or any DOT agency with regulatory authority over the City of
Hastings or any of its employees, or to a State oversight agency authorized to
oversee rail fixed-guideway systems; or
6. To the employee, upon written request.
13.0 SYSTEM CONTACTS
FTA regulations require that a single contact person be identified to answer questions about this
policy. For purposes of this policy, the contact person is listed below:
Primary Contact
Name: David M. Osberg
Tide: City Administrator
Address: 101 Fourth Street East
Hastings, MN 55033
Telephone Number: 651-437-4127
Fax Number: 651-437-7082
Secondary Contact
Name: Melanie Mesko
Tide: Administrative Assistant/City Clerk
Address: 101 Fourth Street East
Hastings, MN 55033
Telephone Number: 651437-4127
Fax Number: 651-437-7082
14.0 MEDICAL REVIEW OFFICER
Name: Dr. Thomas Jetzer, MD,MPH
Address: 6515 Barrie Road
Suite 150
Edina, Minnesota 55435
Telephone Number: 612-920-5663
15.0 SUBSTANCE ABUSE PROFESSIONAL
Name: Journey Counseling Services
Address: 821 South 3' Street
Farmington,MN 55024
Telephone Number: 651-460-8085
Page 15 of 19
16.0 CONSORTIUM
Name: Pinkerton Services Group
Contact Person: Barb Hurley
Address: 565 Braund Street
PO Box 67
Onalaska, WI 54650
Telephone Number: 1-800-523-5447,Ext. 4600
Fax Number: 1-608-782-7794
17.0 LABORATORY
Name: Quest/SmithKline Beecham Clinical Lab
Address: 8000 Sovereign Row
Dallas_ TX 75247
Telephone Number: 1-214-638-1301
18.0 SAFETY-SENSITIVE FUNCTIONS
The job titles of those that perform safety-sensitive job functions are shown below:
Job Title Clerical/Dispatch(3)
Job Title Full-Time Transit Driver(2)
Job Title Part-Time Transit Driver(2)
Job Title Administrative Assistant/City Clerk
19.0 POLICY MODIFICATION
The City of Hastings system has the right to modify this policy as changes in regulation or law
occur.
Page 16 of 19
ATTACHMENT 1
Page 17 of 19
CITY OF HASTINGS
DAKOTA COUNTY, MINNESOTA
RESOLUTION 12- -00
RESOLUTION ESTABLISHING A
DRUG&ALCOHOL-FREE WORK PLACE POLICY
FOR CITY OF HASTINGS TRANSIT EMPLOYEES
WHEREAS, the City of Hastings recognizes that alcoholism and other drug
dependencies are significant social problems with a potential for causing severe effects to the
transit system's work force. The City of Hastings also recognizes that such drug dependency
may be an illness. Consistent with this understanding, the City of Hastings has an obligation to
insure that its employees perform their jobs safely, efficiently, and in a professional manner.
WHEREAS,the purpose of this document is set forth the FTA Drug& Alcohol-Policy regarding
alcohol and other drug use in the workplace and to comply with the Drug Free Workplace Act in
accordance with the terms of 49 CFR Part 653, and alcohol misuse prevention program in
accordance with the terms of 49 CFR Part 654. I further certify that the employee training
conducted under this part meets the requirements of 49 CFR Part 653.
NOW THEREFORE, BE IT RESOLVED, that the City Council of the City of
Hastings hereby adopts said policy and directs the Mayor and the Administrative Assistant/City
Clerk to sign said policy and distribute it to the Metropolitan Council Transportation & Transit
Department, the Minnesota Department of Transportation Office of Transit, the Hastings Bus
Company, and the City of Hastings employees that are covered under this policy.
DATED THIS 18TH DAY OF DECEMBER, 2000.
Michael Werner, Mayor
ATTEST:
Melanie Mesko, Administrative Assistant/City Clerk
Page 18 of 19
CERTIFICATION
I hereby certify that the foregoing resolution is a true and correct copy of the resolution presented
to and adopted by the City Council of the City of Hastings at a duly authorized meeting thereof
held on the 18th day of December, 2000 as shown by the minutes of said meeting in my
possession.
Melanie Mesko
Administrative Assistant/City Clerk
Page 19 of 19
VI-16
MEMO
Date: December 13,2000
To: Mayor d City Council
From: Me
cNamara
Subject: Grand Excursion 2004 Resolution
The Saint Paul Riverfront Corporation is requesting that the State Legislature allocate$5 million
to assist local communities in planning and promotion of the Grand Excursion 2004. I have
included in the enclosed information a brochure that was published to explain the event. The City
of Hastings would work cooperatively with the Chamber of Hastings in planning and promotion.
COUNCIL ACTION
Approve the resolution in support of the Saint Paul Riverfront Corporation that request the State
Legislature to allocate $5 million to plan and promote the Grand Excursion 2004.
jt
SAINT PAUL RIVERFRONT CORPORATION
BOARD
INCABNA AHAL November 22,2000
CHRIS COLEMAN
NORM COLEMAN
JAY COWLES
PATRI
VAN
MIKE G DON,JR.
THOMAS FISHER
MIRE EL GO,JR.
MICHAEL GOLDNER
SUSAN HAIGN Mr. Marty McNamara
RICHADEMISED HARRIS City of Hastings
PATRICKDErsEHARRIS parks &Recreation V'
DOUGLAS
HARMS ^ y RANDY BEfLL�Y� �/y///^r/
DalcuS YCISHERDAIE 101 E. 4th Street
CYNm LESHER City of Hastings DAVID IJLLY � i�k \ '
ED MURPHY
Hastings,MN 5503
DHA MURPHY
PHI Le OBER
PC
PAIL ORDWAY
RAPAEL Raz
FRED PEREL
Dear Mr. amara,
ALLAN SCHUMAN '
JIM SMFERE
VIRGINIA STRINGER Preparations for the Grand Excursion 2004 are continuing!
JON THEORALD
CH/,YANG
CYNTHIA WHITEFORD
c R�iNNG I,am writing to tell you about a proposal for a State of Minnesota legislative
EXECUTIVE request for-money to assist local communities in planning and promotion of the
COMMITTEE Grand Excursion 2004. A rough draft of the proposed legislation is attached. The
NORM COLEMAN
]AY COV/LES,CHAIR amount requested is yet to be determined, as we need to explore the support and
PATRICK DONovAN,TREASURER
DAVID LILLY needs of-die Minnesota Grand Excursion 2004 cities first.
JOHN MURPHY,VICE CHAIR
JON THEORALD
B LLIE YOUNG The purpose of this request is to build legislative knowledge and support for the
EXECUTIVE Grand Excursion 2004 and to further enhance the tourism potential of the
DIRECTOR
PATRICK SEER Mississippi River area. Your city's participation in this effort is critical and I hope
you and your community will work with us in achieving success.
We are on a tight timeline with the legislative session starting in January 2001. '
Our goal would be to know by December 18 if your town would be likely to
officially support this request as part of your legislative agenda. If we moved
forward together with this request,work for each city may entail participating at
the legislature during the January-May session and building additional grassroots
support for the request.
Char Mason will be calling you next week to discuss your interest level and needs
associated with the planning and promotion of the Grand Excursion 2004. I look
f d to working with you on this important next step.
Si erely,
Patrick eeb
Executive Director
Saint Paul River&ont Corporation
25 WEST Sixth STREET www.grandexcursion.com PHONE: 651-293-6860
SAINT PART.,MINNESOTA 55102 FAX: 651-293-6868
GRAND EXCURSION 2004
State of Minnesota Legislative Request
Ideas for Possible Uses for Grants
Each Minnesota Grand Excursion 2004 city may have different needs associated with
long-term preparations for the events and opportunities as they develop for the year 2004.
Serious planning involves dedicated time and resources.
Ideas for the uses for Grand Excursion 2004 city grants from the Department of Trade&
Economic Development may include:
■ Developing a fund-raising plan to get local projects completed by 2004.
■ Reshaping existing events or planning new events in order to take advantage of the
timing of Grand Excursion events in 2004.
■ Researching local 1854 history to include in Grand Excursion historical displays,
web sites, etc.
■ Adding a Grand Excursion telephone hotline, office space, etc. for volunteers and
staff.
■ Planning logistics for larger numbers of visitors in 2004.
■ Developing accommodation packages with other Grand Excursion cities,transit
programs, etc.
■ Managing community outreach, communications,meetings and volunteer
development.
■ Enhancing or creating a new web site to engage the local community,local
sponsors, etc.
■ Many other ideas not listed here...
Some of these ideas may involve staffing costs, communication costs, meetings costs,
postage, local"Get On Board"marketing costs,web site design,travel costs to attend
Grand Excursion planning meetings or visits to other cities, etc.
Questions? Call Char Mason, Grand Excursion 2004 Project, 651/698-2678 or
char@CharMason.com.
Marty McNamara
From: Char Mason [char@charmason.com)
Sent: Thursday, December 14, 2000 1:45 PM
To: Marty McNamara; Nancy Spooner-Mueller; Michael Rainville; Bob Musil;Chad Shryock;AI
Thurley; info@hastingsmn.org
Cc: Patrick Seeb; Chris Oshikata;John Apitz; ehyland@mandklaw.com; Gregory Page
Subject: Re:Grand Excursion 2004 Legislative
Dear Minnesota Grand Excursion City Reps,
We have had further discussion about the Grand Excursion legislative request and have decided
that we don't know enough about each city's needs and ideas to make the dollar amount decision
just yet.The$5 million amount shown in the sample resolution we sent you was a suggestion by an
interested legislator and seems high to some of us.Therefore,we are planning to continue
forward with the amount section unspecified until we have fleshed out the needs and opportunities
further. If you are bringing a resolution to your city council, please feel free to leave the
amount unspecified as well.
To get closer to the dollar amount and a clearer vision for the grants,we are planning a meeting
to discuss the Grand Excursion 2004 legislative request. Because many of you might already be
attending the Governor's Conference on Tourism scheduled for January 16-18,2001,a suggestion
was made to plan our meeting surrounding that conference. (If you need further information on
this conference, please call Jan Sawinski at 651/296-5205 or 800-657-3637.)
Would you be available to meet in Bloomington, MN on January 16th at about 11 a.m. (the
conference starts at 2:30 p.m.)? Please call or e-mail me your availability.
If you have questions, please feel free to call me at 651/698-2678. Thanksl
Char Mason
Char Mason
Char Mason&Associates
2136 Ford Parkway#104
Saint Paul, MN 55116-1863
Phone:651.698.2678
Fax:651.698-2672
mailto:char@charmason.com
httpJ/www.charmason.com
1
CITY OF HASTINGS
RESOLUTION NO.
A RESOLUTION DEVELOPING A STATE OF MINNESOTA
LEGISLATIVE REQUEST FOR GRAND EXCURSION 2004 PLANNING FUNDS
WHEREAS, The year 2004 marks the 150's anniversary of the "Grand Excursion", an event
that captured the interest of the entire country, bringing 1200 visitors from Rock
Island Illinois to St. Paul,Minnesota Territory in a magnificent steamboat flotilla
on the Mississippi River, and;
WHEREAS, The Grand Excursion was an unparalleled media extravaganza that involved every
major news organization of the time and brought initial fame, recognition, and
fortune to the upper Mississippi River region and began positioning the region as
a dominant force in the country's development, and;
WHEREAS, A celebration in remembrance of the Grand Excursion can again attract national
publicity and acclaim to the upper Mississippi River region, showcasing it as a
great place to live,work, and play, and;
WHEREAS, The Grand Excursion 2004 will allow river communities and the State to
showcase the economic, historical, educational and environmental significance of
the upper Mississippi River region, and;
WHEREAS, The City of Hastings along with the Minnesota cities of Camp La Cupolis,
Frontenac, Kellogg, Lake City, Mendota, Minneapolis,Reads Landing,Redwing,
St. Paul, Wabasha, and Wmona have previously passed resolutions of support for
the Grand Excursion 2004
THEREFORE BE IT RESOLVED BY THE CITY COUNCIL, that the City of Hastings
Supports and include in the City's legislative agenda support for a$ 5 million
appropriation for grants to local governmental units to plan for and promote the
Grand Excursion 2004, and;
BE IT FURTHER RESOLVED that a copy of this resolution be forwarded to the City's
legislative delegation.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF HASTINGS THIS DAY
OF 92000.
Ayes:
Nays:
Absent:
Michael D. Werner
Mayor
Melanie Mesko
Administrative Assistant/City Clerk
(SEAL)
VI-17
MEMORANDUM
TO: Honorable Mayor and City Councilmembers
FROM: Dave Osberg, City Administrator
DATE: December 14, 2000
SUBJECT: Charter Commission Appointment
RECOMMENDED CITY COUNCIL ACTION
It is recommended that the City Council take action approving the appointment of Ms.
Amy Hertel to the Charter Commission. A copy of Ms. Hertel's letter of application is
enclosed in a packet for review by the City Council.
David M. Osberg
City Administrat r
AMY C. HERTEL 1440 Ridgewood Court; Hastings,MN 55033-3248
651/437-6605
ahertelna.ei ofeagan com
December 8,2000 amyhertelAyahoo com
Mr.David Osberg
City Administrator
City of Hastings
Dear Mr. Osberg:
Please submit to the Mayor and City Council of the City of Hastings this letter of interest in serving on
the Charter Commission.
I currently work in municipal government, in the Office of the City Administrator at the City of Eagan.
Professionally,I intend to pursue local government management. I am profoundly interested in issues of
public concern and the limitless potential of government to do good in the lives of its citizens. In this
context,and as a student of good government practices,I would like to serve on the Charter Commission
to participate in discussions that would impact the City of Hastings.
I have lived in the City of Hastings for 18 years of my life,leaving only to attend college at the College of
St. Benedict(where I received a BA in Political Science and Economics)and to spend 14 months in an
appointment in the federal government in Washington,DC. I have seen the city grow,and have viewed
its issues through the eyes of a child,a non-voting but politically conscious youth and now as an adult.
While many people my age choose not to participate in local government,I have seen firsthand the impact
it can have and would like to volunteer my education,talents and commitment to public service to my
community. I believe I would offer a perspective that may not currently be represented in your advisory
commissions.
As you know from previous discussions,I hold deferred admission status at the Woodrow Wilson School
of Public and International Affairs at Princeton University,where I intend to enroll and receive my
Masters in Public Affairs. I am excited for this opportunity,but depending on numerous unresolved
factors at the time of this letter,this opportunity may preclude my participation on the Charter
Commission beyond September 2001. If this.is a barrier to my participation in the eyes of the Mayor and
City Council,I will certainly understand,but because my plans are still uncertain, I choose to submit my
letter of interest in the hope that I will be able to serve my community even if only for a short while.
I am happy to answer any questions you or the elected governing body may have for me and look forward
to the opportunity to work with you, the Council,and your staff in the coming months. Thank you for
considering me for appointment and forwarding my interest to the Mayor and City Council.
Sincerely,
Amy C.Hertel
VI-18
MEMO
To: Honorable Mayor and City Council Members
From: Tom Montgomery
Subject: 1999 Improvement Program Assessment Abatement
Date: December 13,2000
Council is requested to approval one last assessment abatement for the 1999
Improvement Program, 4' Street project. One additional property owner qualified as a moderate
income household. Council is requested to approve abatement of 50%of this property owner's
assessment. The abatement would total$1,217.83 This would bring the total 1999 Improvement
Program Assessment Abatement to $24,552.79. -- -
VIII-B-1
December 13, 2000
TO: The Honorable Mayor& Council
FROM: John Grossman
RE: Concept approval for transfer of industrial property
SU NLA,RY:
The Housing& Redevelopment Authority and the Industrial Park Board recommend
that City Council gives concept approval to the transfer of a parcel in the Industrial
Park to Birchen Enterprises for the relocation of their business under a purchase and
development agreement which is conditional on the sale of their downtown
riverfront property to the HRA.
BACKGROUND:
The HRA has been working with Birchen Enterprises concerning the purchase of
their property at lst and Tyler in downtown Hastings for some time. We negotiated
a similar agreement in 1995 but the timing was not right and we did not close. The
Industrial Park Board has always been involved in this discussion in order to
relocate the business to the Industrial Park. The HRA, Industrial Park Board and
Birchen Enterprises have reached general agreement on terms. We are now
working on the purchase and development agreements for both properties.
The Riverfront Property (Map 1)
Birchen Enterprises was Local Oil before they sold the bulk oil business to Cenex.
The tanks have been removed, leaving an office-warehouse, garage and storage
buildings. Completion of environmental clean-up of their riverfront property is
documented by letters and certificates from the MPCA. That part of the Birchen
property south of the 100 year flood line, together with the former Master's
property, will make a rectangular redevelopment parcel. After acquisition the
property will be rezoned from Industrial to Mixed Use in conformance with the
Comprehensive Plan. Mixed use would allow either or both residential and
commercial development. Part of the property may be used for parking, both for
downtown use and for transit if commuter rail is established.
The Industrial property (Map 2)
The 1.4 acre lot proposed for transfer is on Millard Ave, north of Spiral Blvd.,
described as Lot 2, Block 1, Hastings Industrial Park No. 2. The purchase and
development agreement will require Birchen Enterprises to build an office-
warehouse of 5,000 sq.ft. or more on this lot. Conveyance under the agreement
would not alter the normal City and Industrial Park Board review and permit
process for building and site plans. The site plan will need Council approval.
Business Subsidy
Conveying property at less than market value is sometimes a business subsidy.
When government purchases property, relocation costs are usually paid. The
property will be conveyed, in part, instead of paying relocation costs. This
transaction does not meet the definition of a business subsidy under state law
because the value of the property, after deductions for soil correction and typical
relocation expenses, will be under $25,000.
Public Purpose
The public purposes of both the purchase of riverfront property and transfer of the
industrial property include: (1) facilitates the relocation of uses which are non-
conforming with the comprehensive plan, zoning and Shorelands ordinances; (2)
increases the tax base (3) facilitates the elimination of substandard buildings on the
riverfront (4) will encourage investment in downtown redevelopment area (5) retains
a local business in the City.
RECOMMENDATION: Approve the concept of this real estate transfer in order
that purchase agreements between Birchen Enterprises, the HRA and the City can
be completed, the title searched and a deed prepared for final Council approval.
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This
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This drawing is a compilation of records,information and data located in various city,county,and
state o4ficas and other sources,affecling the area shown,and is to be used for reference purposes
only. Dakota County is not responsible for any inaccuracies herein contained. N discrepancies are
found,please contact Dakota County,Survey and Land Information Department.
Map Date:December 14,2000 Panels Updated:OW1r2OOO Aerial Photography
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This drawing is a cornpilation of records,information and data located in waious city,county,and
state offices and other sources,affecting the arae shown,and is to be used for reference purposes
only. Dakota County is not responsible for any inaccuracies herein contained. If discrepancies are
found,please contact Dakota County Survey and Lard Mormation Department
Map Date:December 14,2000 Parcels Updated:O021f1000 Aerial Photography.
viii-B-2
Memo
To: Mayor Werner and City Council
From: Kris Jenson,Associate Planner
Subject: Minor Subdivision(13' St and Pine St.)
Date: 12/13/00
CC: Mark Cemensky/Keith Estenson
Keith Estenson has submitted an application and a request for a minor subdivision of property on
behalf of Mark Cemensky,who owns the lot at the northeast corner of 13' St and Pine Street(site
map enclosed). He is requesting the minor subdivision to be able to subdivide his property into two
separate lots(see survey).Attached with this memo are copies of the survey,a site map,and the land
use application.
Background Information:
Minor Subdivision Criteria:A minor subdivision is a waiver of the platting requirement in the City.
It is allowed for property which will not be subdivided into no more than three lots and these shall
not necessitate any additional public investment. The property in question currently is served by an
existing road and the lots are serviced by existing City Sewer or Water.
Property Location: the subject property is located at the northeast corner of 13' Street and Pine
Street.
Existiniz Conditions: The lot is currently vacant.
Proposed Conditions: The applicant is proposing to split the lot and construct a twin home with a
zero lot line setback, facing 13`h Street.
Site Zoning: The subject property is R-2 Medium Density Residence. Two family homes are
permitted on lots that are at least 9,700 sq ft and 66 ft in width. This lot is 9,899 sq ft and 66 ft in
width. This district also requires the minimum lot size be 7,000 sq ft in size and 50 ft in width. The
two lots would not be buildable single family home lots after the minor subdivision occurred. A
condition of the minor subdivision will be that the only building that could ever be built on these two
lots is a twin home built with a zero setback in the middle and meeting all the other lot setbacks as
determined by the zoning district at that time.
City Council
Page 2
December 13'",2000
Park Dedication: The applicant will be required to pay$850.00 per unit, for a total of$1700.00 in
park dedication fees, due to the creation of two additional housing units in the City.
Sewer Interceator Fees:The applicant will be required to pay$305.00 per unit,for a total of$610.00
in sewer interceptor fees, due to the addition of two additional housing units.
Planning Consideration: This minor subdivision would meet the intent of the zoning standards in
the R-2 Area.
Planning Commission Action: The Planning Commission voted at the December 11, 2000
unanimously to recommend to the City Council approval of the minor subdivision.
Action Requested:
Approval of the minor subdivision subject to the following conditions:
1. Approval of a resolution waving platting requirements.
2. The resolution waving platting requirements and a certificate of survey shall
be recorded with the County. A copy of the certificate of survey shall also be
Med with the City.
3. The applicant shall pay$1700.00 in park dedication fees.
4. The applicant shall pay$610.00 in sewer interceptor fees.
LAND USE APPLICATION
CITY OF HASTINGS
101 4th Street East,Hastings, MN 55033
Phone (651)437.4127 Fax (651)427.7082
Address of Property Involved: XXX W. 13�h St
Legal Description of Property Involved: I A{�6c_k-:7, {-Idn cock 11nmmAs
PASS .4AAn
Applicant: 'I Official Use Only
Name Kev- VN L ESQ eh Son Date Recd
Address 15 g5 -Ti r r&M Dr• File No.
44 ajjL%4< � Fee Paid
Phone
051- q:2'_,- A%45 Rec'dby
Fax 651 - 4n- U4(09- Ordinance#
Section
Owner(If different from Applicant): App. Com.
Name Mak. CerAQAs Y-j
Address ZIL43 SWah hr:
Mendota Afj 4�, ILAW 55120
Phone 651-M(b- 8545(Cell
Fax
Request: Special Use:
Rezone: Subdivision:
Comp Plan Amend: Vacation:
Site Plan: Other:
Variance: TOTAL:
Description of Request (include site plan, survey, and/or plat if applicable):
Akyay 5uhdiVi5� 0f Lo+ (Zoned R-2) -for Gav,s-*Ake+)m of a twin bmte•
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Sig- natffe of Applicant Date Signature of Owne&4 Date
iPr&4-•P-3+MS., 177ARI. G6/'7ANSre�
Applicant Name and Title-Please Print Owner Name-Please Print
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HASTINGS CITY COUNCIL
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HASTINGS
APPROVING A MINOR SUBDIVISION FOR 818/820 13th St W
Lot 5, Block 7,Hancock Thomas and Co's Addition to the City of Hastings, according to
the recorded plat thereof,Dakota County,Minnesota
Council member introduced the following Resolution and
moved its adoption:
WHEREAS,the owner of the Lot 5, Block 7,Hancock Thomas and Co's Addition to the
City of Hastings, according to the recorded plat thereof, Dakota County,Minnesota (Subject
Property)requested a minor subdivision of the Subject Property which would allow for the creation
of two separate parcels, Parcels A and B and legally described below:
Parcel A
East '/2 of Lot 5, Block 7, Hancock Thomas and Co's Addition to the City of Hastings,
according to the recorded plat thereof,Dakota County, Minnesota
Parcel B
West %: of Lot 5, Block 7, Hancock Thomas and Co's Addition to the City of Hastings,
according to the recorded plat thereof,Dakota County,Minnesota
WHEREAS,the owner of the Subject Property requested this minor subdivision so that an
existing common wall twin home could be split with a zero lot line; and
WHEREAS, the Subject Property is located in the City's R-2 zoning district which allows
two family dwellings on lots which have at least 9700 sq ft; and
WHEREAS, the Subject property as platted contains 9,899 sq ft; and
WHEREAS, the City has proceeded with this minor subdivision request required by
ordinances.
WHEREAS,on December 11 th,2000,a Public Hearing on this proposed minor subdivision
was held before the Planning Commission of the City of Hastings,which hearing was proceeded by
published notice as required by state law, city charter and city ordinance; and
NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF HASTINGS AS FOLLOWS:
1. The City hereby approves the minor subdivision request for Lot 5, Block 7, Hancock
Thomas and Co's Addition to the City of Hastings, according to the recorded plat thereof,
Dakota County, Minnesota into two parcels Parcel A and Parcel B, whose legal descriptions are
as follows:
Parcel A
East%: of Lot 5, Block 7,Hancock Thomas and Co's Addition to the City of Hastings,
according to the recorded plat thereof, Dakota County,Minnesota
Parcel B
West%of Lot 5, Block 7,Hancock Thomas and Co's Addition to the City of Hastings,
according to the recorded plat thereof, Dakota County,Minnesota
2. Re-development of Parcels A and B shall be restricted to one common wall two family
dwelling with a zero lot line which meets the current zoning district setbacks
3. The applicant shall pay$1700.00 in park dedication fees.
4. The applicant shall pay$610.00 in sewer interceptor fees.
BE IT FURTHER RESOLVED,that a copy of this resolution shall be filed with the Dakota
County Recorder's Office by the Hastings City Clerk.
Council member moved a second to this resolution and upon
being put to a vote it was unanimously adopted by all Council Members present.
Ayes:
Nays:
Absent:
ATTEST:
Michael D. Werner, Mayor
Melanie Mesko
Administrative Assistant/City Clerk
I HEREBY CERTIFY that the above is a true and correct copy of resolution presented to and adopted
by the City of Hastings, County of Dakota, Minnesota, on the 18th day of December, 2000, as
disclosed by the records of the City of Hastings on file and of record in the office.
Melanie Mesko
Administrative Assistant/City Clerk (SEAL)
This instrument drafted by:
City of Hastings
101 4th St.
Hastings, MN 55033
VIII-B-3
Memo
To: Mayor Werner and City Council
From: Matthew Weiland, City Planner
Date: December 14th, 2000
Subject: Prelim&inal Plat- Guardian Angels Addition
Sherman and Associates,private developers, have requested preliminary plat/final plat approval
for the Guardian Angels Block. The Developers have proposed a redevelopment and infill mixed
use project on the property. The project will be a mixture of redevelopment and historic
preservation of an existing historic church, rectory and three story school building as well as new
construction of affordable rental townhomes. The property proposed for development is a one
city block in size(1.8 acres) and is located northeast of the intersection of 4d' St E and Sibley St
(site location map enclosed).
The City Planning Commission and City Council recommended approval of the rezoning of this
property and approval of a site plan for this property contingent upon the property being platted.
The property will be platted into 3 lots(plat enclosed) .
Included with this memo is a site location map, land use application, and preliminary/final plat .
Background Information:
Comprehensive Plan Classification: The subject property is classified U-III(Urban Residential 8
+residential units/acre). The proposed development density for the subdivision is @16 units per
acre. This is a consistent use with the comprehensive plan. The main reason the density on this
project is so high, is because of the apartments being built in the existing three story building.
The average neighborhood density surrounding this project is 4 units per acre.
i
Zoning Classification: The subject property is currently zoned R-4 (PRD) High Density
Residence Planned Residential Development. A mixed use project at this density would be a
permitted use in this district as part of a planned residential development. The setbacks of the
buildings will also be adjusted as part of the planned residential development process.
1
Surrounding Properties: The subject property is currently located in a mixed use area. The
property was once used as a church, a rectory and a school. The uses surrounding the property
include government offices, single family homes, apartments, and commercial areas.
Site Development Issues: The subject property includes existing buildings in an existing well
established historic neighborhood. There is a desire from the City to preserve the historic
building while allowing the property to be developed to a higher and greater use. Any project in
this area must be sensitive to the existing historic neighborhoods and compliment them.
Preliminary/Final Plat Approval
1. Site Access: Access to the subject property will be provided off of Ramsey St and Sibley
St. These streets provide good access to this site.
2. Traffic Circulation Issues: Traffic Circulation within the site flows well. The two
entrances are connected by a private drive. The private drive and parking areas have been
designed to slow down traffic within the site. The developer shall record access and
parking easements for the property allowing all lots access to the entrances and parking
areas. The developer shall provide the City a copy of these easements prior to the City
releasing the final plat hardshells.
3. Site Grading & Storm Water Management: The Site is designed to drain correctly through
the use of curb and gutter and a catch basin/storm water sewer system that will connect
into existing storm sewer in Ramsey St.
4. Park Dedication: Park dedication requirements would be $850.00 per unit or$25,500.00
for 30 units. The park dedication fee shall be agreed to upon in the development
agreement.
5. Trail Connections: There are existing sidewalks on all four sides of this project that will
remain. Internal sidewalks will also be constructed to connect to the existing sidewalks,
allowing safe pedestrian flow through the site.
6. Interceptor Sewer: The applicant shall be required to pay$305.00 per lot in interceptor
sewer charges,prior to,the city releasing the final plat hardshells. The interceptor sewer
charge for this project totals $9,150.00 for 30 units.
7. Streets and Utilities: The Engineering Department is currently working on designs for the
street and utilities in the area. After the designs have been completed, the Engineering
Department will hold an open house with the neighbors to discuss the street and utility
design options.
2
a. The developer should have separate water meters and water lines installed for all
irrigation systems.
7. Lot Layout The property shall be split into three lots. The church shall be one lot, the
rectory shall be one lot, and the school and proposed town homes will be on the other lot.
The lots are being split for different ownership and financing reasons. The Building
department has reviewed and approved the proposed lot lines in relationship to the
existing buildings.
Planning Consideration: This is a great redevelopment mixed use project that meets many of the
goals of the City's Comprehensive Plan. It is intensifying the land use of an existing area and
adding more housing density to the core of the City, instead of sprawling outside the City. This
project compliments the neighborhoods and mixtures of uses in the area. The project will
historically preserve buildings the community has an interest in saving. The new shelter and
daycare/pre-school will add valued services to the City. The Church will add a unique public
space that may serve a variety of needs. Finally,the affordable housing will help the City address
it's rental housing shortage and provide more life cycle housing in the community.
Planning Commission Recommendation: The Planning Commission recommended
approval(6- 0) of the Guardian Angels Addition Preliminary/Final Plat at their 12/11/00
Planning Commission meeting, subject to the conditions listed below:
Recommended Action:
Guardian Angels Block Redevelopment Site Plan
Motion to Recommend the approval of the Guardian Angels Addition Plat subject to
following conditions:
1. That the Developer shall enter into a Development Agreement with the City
to memorialize conditions of preliminary plat/final and site plan approval
and that the executed Agreement shall be recorded against the subject
property prior to issuance of a grading permits.
2. That the applicant shall pay a park dedication fee of$850.00 per unit or
$25,500.00 for 30 units. These fees shall be agreed to upon in the
development agreement.
3. That the applicant shall pay a $305/lot-Interceptor Sewer Fee-which would
total $9,150.00 for 30 units.
3
4. That the developer shall record access and shared parking easements to be
recorded with the final plat. A copy of these easements shall be provided to
the City, prior to the City releasing the final plat hardshells.
5. That road and utility improvements for 4"' St. E, 5"' St. E, and Sibley St
must be ordered before the issuance of building permits for this project.
6. That separate utilities shall be installed for each separate lot, subject to the
approval of the Public Works Director.
7. That the developer shall pay any increased SAC and WAC unit charges as
determined by the Metropolitan Council.
4
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LAND USE APPLICATION
CITY OF HASTINGS
101 4th Street East,Hastings, MN 55033
Phone(651)437.4127 Fax(651)427.7082
Address of Property Involved:
Legal Description of Property Involved: Lots 1 thru 8. Block 30 together with
the vacated alley
Applicant: Official Use Only
Name Date Rec'd
Address File No.
Fee Paid
Phone Recd by
Ordinance#
Owner(If different from Applicant): Section
Name The Church of St. Elizabeth Ann Seaton
Address 2035 15th St. W.
Hactingc� MN 5,9031
Phone 651-437-4254
Request: Special Use:
Rezone: ` ) -,L Subdivision:
Comp Plan Amend: Vacation:
Site Plan: /� . /Z�J�.rJo/�rvtw�7` Other:
Variance: TOTAL:
Description of Request(include site plan, survey, and/or plat if applicable):
Signature of Applicant Date
hw&'
Signature o wner Date
Father Eugene McGlothlin, OSB, Pastor
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of
HASTINGS CITY COUNCIL
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HASTINGS
APPROVING GUARDIAN ANGELS ADDITION
WHEREAS, Sherman and Associates have requested approval of a final plat for a
subdivision to be named Guardian Angels Addition. This final plat includes 3 lots..
NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL AS
FOLLOWS:
The Guardian Angels Addition final plat is approved subject to the following conditions:
1. That the Developer shall enter into a Development Agreement with the City
to memorialize conditions of preliminary plat/final and site plan approval
and that the executed Agreement shall be recorded against the subject
property prior to issuance of a grading permits.
2. That the applicant shall pay a park dedication fee of$850.00 per unit or
$25,500.00 for 30 units. These fees shall be agreed to upon in the
development agreement.
3. That the applicant shall pay a $305/lot-Interceptor Sewer Fee -which would
total $99150.00 for 30 units.
4. That the developer shall record access and shared parking easements to be
recorded with the final plat. A copy of these easements shall be provided to
the City,prior to the City releasing the final plat hardshells.
5. That road and utility improvements for 4"' St. E, 5"' St. E. and Sibley St.
must be ordered before the issuance of building permits for this project.
6. That separate utilities shall be installed for each separate lot,subject to the
approval of the Public Works Director.
7. That the developer shall pay any increased SAC and WAC unit charges as
determined by the Metropolitan Council.
Adopted by the Hastings City Council on December 18th, 2001 by the following vote:
Ayes:
Nays:
Absent:
Michael D. Werner,Mayor
ATTEST:
Melanie Mesko, Administrative Assistant/City Clerk
(City Seal)
I HEREBY CERTIFY that the above is a true and correct copy of resolution presented to and
adopted by the City of Hastings, County of Dakota, Minnesota, on December 18th, 2000, as
disclosed by the records of the City of Hastings on file and of record in the office.
Melanie Mesko,Administrative Assistant/City Clerk (SEAL)
This instrument drafted by:
City of Hastings
101 4th ST.
Hastings, MN 55033
VIII-B-4
Memo
To: Mayor Werner and City Council
From: Matthew Weiland, City Planner
Date: December 14th,2000
Subject: Riverdale Preliminary Plat
CC: DR Horton,INC-Terry Matula
DR Horton has requested approval of a preliminary plat proposed to be named Riverdale. The
preliminary plat proposes a residential subdivision of 67 single family home lots with four
outlots. The property proposed for development is 41.21 acres in size and is located in the
northwest part of the city( site location map enclosed).
Included with this memo is a site location map, land use application, and the preliminary plat .
Background Information:
Comprehensive Plan Classification: The subject property is classified U-I(Urban Residential
1-4 residential units/acre) in the City's 1993 Comprehensive Plan. The proposed development
density for the subdivision is @ 1.6 units per acre. The density is low because of all the open
space incorporated into the site. This is a consistent use with the comprehensive plan.
Zoning Classification: The subject property is currently zoned R-1 Low Density Residence.
The proposed development is a permitted use in this zoning district. The Metropolitan Council
and the Minnesota Department of Natural Resources are reviewing this zoning amendment. This
plat approval will be contingent on the zoning amendment approval by these agencies.
Surrounding Properties: The subject property is an existing field located on a bluff adjacent to
the Mississippi River to the north. The property is about 30 ft lower than 15 the single family
homes to the south, and is surrounded by open undeveloped fields to the east and west.
Site Development Issues: The subject property is a unique property abutting the Mississippi
River. The property is located in the Urban Diversified District of the Mississippi National
River and Recreation Area(MNRRA) as well as the City's shore land area for both the
Mississippi River and Lake Rebecca. The City has adopted ordinances to regulate development
in these areas that will be addressed as part of the preliminary plat approval process.
1
Preliminary Plat Approval
Subdivision Ordinance Requirements: The submittal provided for the Riverdale Subdivision
meets subdivision ordinance requirements for a preliminary plat submittal. The applicant is
currently proposing to plat 67 single family home lots and 4 outlots for a total of 71 lots.
1. Site Access: Access to the subject property will be provided from County Road 42. The
site currently has one legally platted access at the western end of the property. Due to
Dakota County access spacing guidelines, there are a number of access alternatives being
investigated for this property. The accesses to this property will have to be finalized
before a final plat can be approved. The Dakota County Plats Commission has reviewed
the preliminary plat and has submitted comments (enclosed). The following are the
access alternatives for the site:
A. One full access at the legally platted access at the western end of
the property and one full access at the eastern end of the property.
The full eastern access would only be permitted if the Madison St
access to County Rd 42 were closed. This would require City
Council direction to meet with the neighbors and do a feasibility
study. The Developer will also have to provide evidence that he
has worked with the neighbors on the western access.
B. One full access at the legally platted access at the western end of
the property and one emergency access only at the eastern end on
the property. This option would have all of the traffic for the
development using the western access. The Developer will also
have to provide evidence that he has worked with the neighbors on
the western access.
C. One full western access outside the City Limits and one full access
at the eastern end of the property. The full eastern access would
only be permitted if the Madison St access to County Rd 42 were
closed. This would require City Council direction to meet with the
neighbors and do a feasibility study. The City has asked Dakota
County to work with the property owner west of this property in
order to provide a safer access that meets Dakota County's access
spacing guidelines. Any access outside the City Limits would
require that the City work with the County, the Township, and the
property owner to establish this access*.
Access to this site can be provided through one of these alternatives. City staff would
recommend that there are two accesses to the property and that these accesses should
2
meet Dakota County access spacing guidelines. City staff will continue to work with the
developer to provide the safest and most efficient access to this property.
* City and County Staff met with Mr. and Mrs. Avent,property owners to the west, to
discuss a potential western access through their property that would serve both the
Riverdale project and their property. City staff will be meeting again with the property
owners out on their property with the developer, County Staff, and Township officials to
discuss the western access alternatives in the near future.
D. Streets: The property is served internally by a main road, a looped drive, and two
private cul-de-sacs. The private cul-de-sacs are necessary due to the unique layout of the
property and to provide buildable lots. The private drives leading to the cul-de-sacs shall
be increased to 30 ft with a 28ft road. A condition of preliminary plat approval should be
that all private drives and related utilities be designed and constructed according to City
policies as determined by the Public Works Director. Furthermore, it should be required
that the applicant provide evidence that all private drives and utilities will be maintained
by a homeowner's association not by the City. The plat shall also be modified to display
street names subject to the approval of the Public Works Director and Fire Chief.
E. Traffic Issues: This project will increase the amount of trips on County RD 42, but it
will not have a significant impact. County Rd 42 is designed as a County Highway to
handle this amount of traffic. The road currently has about 2500 trips per day. This
project could add another 670 trips per day.
F. Site Grading & Storm Water Management: The site is relatively flat since it has been
farmed over the years. The grading of the site will not effect the bluff line along the
Mississippi River. A conditions of preliminary plat approval will require the grading plan
be modified to stay at least 40 ft away from the Mississippi River bluff line as required
by Executive Order 79-19,which the City is required to enforcing until it adopts its own
Mississippi River Corridor Ordinance. The grading plan will also cause minimal impact
to the slope along the southern property line. A majority of the vegetation will be
protected on the hillside. The two new road accesses will cause the most impact to
existing vegetation.
The stormwater plan has been reviewed and approved by the Public Works Director with
the following comments:
A. The stormwater plan shall be reviewed by BARR Engineering and
any BARR Engineering comments shall be incorporated into the
stormwater plan.
B. The Developer shall be responsible for the costs of the BARR
Engineering stormwater plan review.
3
C. The developer shall provide documentation that common open space and
ponding basins shall be privately maintained by a development
association and not the city.
5. Park Dedication: Park dedication requirements for this property were satisfied as part of
an agreement the City made with the property owners to install the bike trail down to
Lake Rebecca. The Developer is also proposing a park along the Mississippi River bluff
line. The Hastings NRRC recommended that this be a public park.
6. Trail Connections: The developer is proposing to re-align the existing bike trail to allow
for a storm water pond to be expanded. . The Hastings NRRC did not have a problem
with this realignment being allowed . This trail would have to be constructed first to
minimize the impact to the bike trial and allow for use during construction on the
property. The trail realignment shall also be constructed to MNDOT bike trail standards.
The project will also have a sidewalks through the project connecting to the park. A
sidewalks should be located on the north side of the road connecting to the park. This will
eliminate the need to cross the street. The plat should be modified to illustrate this.
7. Interceptor Sewer: The applicant shall be required to pay$305.00 per lot in interceptor
sewer charges,prior to the city releasing the final plat hardshells. The interceptor sewer
charge for this project totals $20,435.00 for 67units.
8. Utilities: The Public Works Director has reviewed the grading and utility plans and has
approved them with the following comment:
A. The developer should have a separate water meter and water line installed
for all irrigation systems.
B. The developer may be required to install two pressure reducing valve
stations (PRV `s) on the water mains into the site due to the high water
pressure in this area. This requirement is subject to further review and
approval by the Public Works Director.
C. All homes shall have individual prv's installed due to the high water
pressure in this area.
D. The sanitary invert into the site shall be lowered to accommodate sanitary
flows from future growth outside the City. The sanitary sewer mains may
also have to be increased in size to accommodate future sanitary flows.
This requirement is subject to further review and approval of the Public
Works Director.
10. Lot and Street Layout: The project is rationally laid out. Traffic will flow well through
the site utilizing the two main accesses. The roads have also been designed to connect to
the property both east and west in the future. Part of Outlot B, below the proposed lift
station, shall be modified to be dedicated as Right of Way(ROW) on the Plat to
accommodate this. All the lots meet zoning size requirements. The lots along the bluff
4
line have been platted large enough to meet shore land requirements and to keep the
buildings away from the bluff line.
11. MNRRA Corridor and Shore Land Regulations: The Metropolitan Council and the
Minnesota DNR have reviewed the preliminary plat in regards to MNRRA and shoreland
regulations and have submitted comments to the City. City staff directed the Developer
to modify the preliminary plat in order to incorporate the comments received. The site
has been designed to meet the requirements of both the MNRRA Corridor Executive
Order 79-19 and the City's Shore Land ordinances. The lots along the Mississippi River
have been clustered to create open space. The lot widths are smaller than the ordinance
requires, but the amount of lots is the same,which is allowed by the ordinance. The
building pads along the bluff line are set back at least 200 ft from the ordinary high water
level of the Mississippi River and at least 100 ft from the bluff line which meets the
minimum setback requirements.
The lots within the Lake Rebecca shore land area have also been clustered. The lots
widths and sizes are smaller than the shore land ordinance requires,but the overall
number of lots and total sq footage of lots is well below the requirements. A large amount
of land in the Lake Rebecca shore land area will be preserved as green space. The The
following conditions shall also be added to the preliminary plat approval to enforce the
MNRRA Corridor Executive Order 79-19 and the City's Shore Land ordinances.
1. No native vegetation or trees shall be cut on the slope of the Mississippi
bluff line or on any land 40 ft from the top of the bluff line.
2. Silt fence shall be placed to protect the toe of bluffs greater with greater
than 18% slopes.
3. Silt fence shall be added to protect the bluff line on the eastern part of the
property.
4. The cul de sacs shall be modified to so they do not encroach into the 18%
bluff area.
5. All buildings shall be located 40 R back from the bluff line.
6. No grading shall occur within 40 R of the bluff line.
7. The final plat shall be review by the Metropolitan Council for MNRRA
conformity,prior to final approval for the project.
12. Open Space and Bluff protection: The developer shall place conservation easements,
restrictive covenants, or other legal means to protect the two bluffs and open space in the
5
project area. These rules shall be recorded with the lots as part of the development
agreement for the property. The rules regulate the activities permitted in these areas. No
structures will be allowed in these areas and the existing vegetation will be protected.
13. Tree Plantings: The developer shall plant "boulevard"trees according to the submitted
tree plan and one front yard tree per lot. These trees shall be at least two inches in
diameter at the base and the species of the tree should be on the list of approved trees
Created by the city Forester. An escrow is required for any unplanted trees before a
certificate of occupancy is issued for any units without trees is allowed.
14. Other Plat Issues: The Developer shall deed Outlot B to the City. This Outlot contains
the City's bike trail which the City currently maintains. The two accesses proposed for
the project go through private property. The approval of the preliminary plat shall be
contingent on the private property owners agreeing to the accesses.
15. Neighborhood Issues: A neighborhood meeting was held September 1', 2000 and on
November 28h, 2000 to discuss this project. The neighbors of this project sit on a hill
overlooking this vacant property and have wonderful views. Any development on this
property will have an impact on the neighbors. There were many issues were raised by
the neighbors including the density of project,the height of buildings, street lights, and
existing wildlife and vegetation. These issues will be addressed below.
Density-This project is being developed at 1.6 units per acre which is a very low density
in the City. The density of the neighbors of this project is about 2.1 units per acre. The
average lot size for the development is 16, 644 sq ft. The project appears denser than it is
because of all the open space in the project.
Building Height. The back yards of the neighbors homes are about 30 ft higher the
property below it. The homes in the new development will be limited to a 25 ft height
limit as allowed by the City's Zoning Ordinance. The neighbor views will not be blocked
by these buildings, but the view will certainly be affected.
Street Lights - The neighbors are concerned about the light from street lights affecting
their views. The subdivision will need to install enough street lights for safety(12 - 14
lots). Standard street lights focus most of their light downward. The street lights for the
subdivision shall be from the NSP approved list, in order for NSP to maintain the lights.
NSP will not maintain street lights not on their list. The City will not maintain lights.
The only lights in the City that the City maintains are the historic street lights in the
downtown. The developer has indicated that he is willing to purchase street lights for the
project with full cutoff shields.
Existing Wildlife and Vegetation - The majority of the property has been fanned which
has already greatly impacted the property. There is existing vegetation along the hillside
6
south of the neighbors and along the bluff line. These areas will be protected during the
grading process as mush as feasible. The bluff life along the Mississippi River is
protected by the City's shore land ordinance. This project will have environmental
impacts,but will not cause any more impacts than farming in the area did. The water
quality of the water runoff will be greatly increased by the water treatment and
sedimentation ponds proposed for the project. The threshold for a mandatory EAW is
250 homes. A discretionary EAW should only be ordered if significant and specific
environmental impacts are existing on the property. City staff would not recommend that
and EAW should be ordered for this project.
Traffic-The neighbors are very concerned about the speed of traffic in the area and the
impact more traffic will cause. The neighbors would also like to see the City work to
lower and enforce the speed limit more pro-actively. The neighbors also recommend that
two accesses are needed for this project. This is a County Highway that has been
designed to handle the amount of existing and future traffic levels.
Minnesota DNR: The Minnesota DNR still has issues with the Riverdale Plat they would like
addressed to make the plat consistent with the City's Shore land Ordinance(comments enclosed).
A condition has been added to the preliminary plat recommendation that the City and Developer
continue to work with the DNR to make the plat consistent with the City's Shore land Ordinance
and MNRRA requirements before the final plat is submitted and approved. City staff is currently
working with the Developer and the DNR to process the shore land part of this project as a shore
land Planned Unit Development(PUD). This is permitted under state law. This project would
meet the requirements of a shore land PUD. The DNR would have review and approval authority
over the shore land PUD,because the City's current shore land ordinance does not recognize
shore land PUDS as a permitted use. The City's shore land ordinance should also be amended to
allow shore land PUDs.
Planning Consideration: This property has been identified for residential development in the
City's Comprehensive Plan. The subdivision is well laid out and has been designed to be
sensitive to the natural resources in the area. The project can be served by the roads and existing
utility services in the area. The City must make a decision on this plat. The 120 day review
period as required by state law will expire 12/22/00. The City would have to establish significant
findings in order to ask the developer for a time extension.
Planning Commission Recommendation: The Planning Commission recommended
approval(5-1) of the Riverdale Preliminary Plat at their 12/11/00 Planning Commission
meeting,subject to the conditions listed below:
Recommended Action:
Preliminary Plat
7
Motion to recommend the approval of the Riverdale Preliminary Plat subject to the
following conditions:
1. Access to the subject property shall be finalized before a final plat can be
approved and is subject to the approval of the Dakota County Plats
Commission. Access shall be provided through one of the following
alternatives:
A. One full access at the legally platted access at the western end
of the property and one full access at the eastern end of the
property. The full eastern access would only be permitted if
the Madison St access to County Rd 42 were closed. This
would require City Council direction to meet with the
neighbors and do a feasibility study. The Developer will also
have to provide evidence that he has worked with the
neighbors on the western access.
B. One full access at the legally platted access at the western end
of the property and one emergency access only at the eastern
end on the property. This option would have all of the traffic
for the development using the western access. The Developer
will also have to provide evidence that he has worked with the
neighbors on the western access.
C. One full western access outside the City Limits and one full
access at the eastern end of the property. The full eastern
access would only be permitted if the Madison St access to
County Rd 42 were closed. This would require City Council
direction to meet with the neighbors and do a feasibility study.
The City has asked Dakota County to work with the property
owner west of this property in order to provide a safer access
that meets Dakota County's access spacing guidelines.
2. That the preliminary plat shall be modified to illustrate the private drives
leading to the cul-de-sacs shall be increased to 30 ft with a 28ft road.
3. That all private drives and related utilities be designed and constructed
according to City policies as determined by the Public Works Director.
4. That the developer shall provide evidence that all private drives and utilities
will be maintained by a homeowner's association not by the City.
8
5. That the grading plan shall be modified to stay at least 40 ft away from the
Mississippi River bluff line as required by Executive Order 79-19.
6. That the developer shall modify the grading and stormwater plan according
to the following items, subject to the approval of the Public Works Director:
B. The Developer shall be responsible for the costs of the BARR
Engineering stormwater plan review.
C. The developer shall provide documentation that common open space
and ponding basins shall be privately maintained by a development
association and not the city.
7. That Outlot A shall either be dedicated to the City for park land, subject to
the approval of the NRRC and City Council, or the developer shall provide
evidence that Outlot A park will maintained by a homeowner's association
and not by the City
8. That the proposed realignment of the bike trail shall be constructed to
MNDOT bike trail standards, subject to the approval of the Public Works
Director. This trail realignment shall be constructed first to minimize the
impact to the bike trail and allow for use during construction on the
property.
9. A sidewalk should be located on the north side of the road connecting the
City Bike trail to the park. The plat shall be modified to illustrate this.
10. That the applicant shall pay a $305/lot Interceptor Sewer Fee, which would
total $20,435.00 for 67units,prior to the City's release of the plat hardshells.
11. That the developer shall modify the utility plan according to the following
items, subject to the approval of the Public Works Director:
A. The developer shall have a separate water meter and water line
installed for all irrigation systems.
B. The developer may be required to install two pressure reducing valve
stations (PRV `s) on the water mains into the site due to the high
water pressure in this area. This requirement is subject to further
review and approval by the Public Works Director.
C. All homes shall have individual prv's installed due to the high water
pressure in this area.
D. The sanitary invert into the site shall be lowered to accommodate
sanitary flows from future growth outside the City. The sanitary
sewer mains may also have to be increased in size to accommodate
9
future sanitary flows. This requirement is subject to further review
and approval of the Public Works Director.
12. That the preliminary plat be modified to plat Part of Outlot B,below the
proposed lift station, as Right of Way (ROW),subject to the approval of the
Public Works Director.
13. The following MNRRA Corridor Executive Order 79-19 and the City's
Shore Land conditions shall be enforced on the property.
A. No native vegetation or trees shall be cut on the slope of the
Mississippi bluff line or on any land 40 ft from the top of the bluff
line.
B. Silt fence shall be placed to protect the toe of bluffs greater with
greater than 18% slopes.
C. Silt fence shall be added to protect the bluff line on the eastern part of
the property.
D. The cul de sacs shall be modified to so they do not encroach into the
18% bluff area.
E. All buildings shall be located 40 ft back from the bluff line.
F. No grading shall occur within 40 ft of the bluff line.
G. The final plat shall be review by the Metropolitan Council for
MNRRA conformity, prior to final approval for the project.
14. That Preliminary plat approval is contingent upon the review of the zoning
amendment by the Metropolitan Council and Minnesota DNR for MNRRA
Plan conformity.
15. That the developer shall plant"boulevard"trees according to the submitted
tree plan and one front yard tree per lot. These trees shall be at least two
inches in diameter at the base and the species of the tree should be on the list
of approved trees Created by the city Forester. An escrow is required for
any unplanted trees before a certificate of occupancy is issued for any units
without trees is allowed.
16. That the Developer shall deed Outlot B to the City.
10
17. That preliminary plat approval is contingent upon the developer getting
agreements from the property owners affected by the proposed accesses.
18. That the City and Developer continue to work with the Minnesota DNR to
make the plat consistent with the City's Shore land Ordinance and MNRRA
requirements, prior to the final plat being submitted and approved.
19. That the Developer shall enter into a Development Agreement with the City
to memorialize conditions of preliminary plat and site plan approval and that
the executed Agreement shall be recorded against the subject property prior
to issuance of a grading permits.
20. That the restricted areas identified as bluffs and open space are protected
through legal means,such as a conservation easement or home owners
association, subject to the approval of the City Council. These legal means
shall be recorded with the property.
21. That permanent monuments are place on the property identifying the
restricted and protected areas.
11
08%29/00 14:41 FAX FLUEGEL MOYNIHAN 0 003
RUG-25-2000 15=17 r_I7Y OF HASTINGS 65143770£2 P.92
LAND USE APPLICATION
CITY OF HASDNGS
101 4th Sneer Baer,13a-gmgs,MN 55033
Photo(651)437.4127Q Fax(651)427.7082
Address of Properly Involved: Wit, L�17�p sfo1
Legal Description of Property Involved: 4f,..V
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Applicant: i Official Use Only
Name G , Ott Date Reed
Address .... .. - - - -
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Phone - --Z
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Request: special Use:
Rezone: Subdivision: z,.e iCr
Comp Plan Amend: Vacation_
Site Plan: Other:
Variance: TOTA .t QM
Description of Request(include siteplan, andiorplat ifapplicable):
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To: Matthew J. Weiland
The Natural Resource and Recreation Commission had an opportunity to review the plans for the Riverdale Development.
The issues that the commission reviewed were the changes for the existing trail and the proposed riverbluff park.
The developer staked for the commission the proposed realignment of the trail so that the commission could see the
change in the location of the trail to accomadate the proposed development. The NRRC did not have a problem with the
proposed realignment. They wanted to make sure that any changes would not impact use of the trail during construction.
That changes in grade would not impact the trail with snow removal from the proposed roadways. The commission also
wanted the developer to save the existing large oak tree off couty road 42.
The proposed riverbluff park if dedicated should be a public park not a private park for the development. The NRRC did
not want parks staff maintaining private property.
Matt, if you have any questions regarding this matter please contact me.
1
STATE OF MINNESOTA
DEPARTMENT: Natural Resources- DNR Waters
Office Memorandum
DATE: November 29, 2000
TO: Linda Milashius
Referrals Coordinator
Metropolitan Council
FROM: Sandy Fecht
Critical Are Hydrologi
CONNECTIONS: Phone 651-297-2401; fax 296-5939; a-mail: sandy.fecht@dnr.state.mn.us
SUBJECT: Initiation of Metropolitan Council formal review of proposed Critical Area amendment to
rezone in the City of Hastings
The City of Hastings is proposing to change the named area (attachment) which is
entirely within the Mississippi River Critical Area Corridor from the current zoning of A-
1 Agriculture to R-1 Low Density Residence. Portions are also within the Shoreland
Management District.
I am sending a copy of the proposed rezoning amendment and accompanying materials,
received November 29, 2000, to initiate Metropolitan Council review in accordance with
determined procedures. Pursuant to MN Statutes, chapter 116G, MN Rules, chapter
4410, Executive Order 79-19, and extension approval, the Metropolitan Council has a
maximum 60 days from date of receipt to review the proposed amendment, which relate
and apply to the Critical Area, for consistency with regional objectives and the order of
designation, and submit its written evaluation of those two criteria to Sandy Fecht,
Critical Area/MNRRA Hydrologist, for DNR review and approval. DNR then has a
maximum of 45 days from receipt of the Metropolitan Council evaluation to approve, or
return the proposed amendment to the local unit of government for modification.
Amendments affecting the Critical Area become effective only upon the approval of
DNR, as required in Minnesota Statutes, Rules, and Executive Order 79-19.
Please let me know if you have any questions about Metropolitan Council review
procedures. The City has requested expedited approval of this rezoning. Thank you for
your timely action on this matter.
cc: Matt Weiland
Metropolitan Council - Kristina Smitten
National Park Service- Susan Overson
Pat Lynch
Steve Johnson
y�P,��OF MINN�,O9
Minnesota Department of Natural Resources
M m
9
Y
ypJ 500 Lafayette Road 2�
`ch �Q0 St.Paul, Minnesota 55155-40N�'
Op NATUpP
Phone: 651-297-2401;fax 296-5939
Email: sandy.fecht@tinnstate.mmus
December 6,2000
City of Hastings Planning Commission&City Council
c/o Matt Weiland, City Planner
101 Fourth St. East
Hastings, MN 55033-1955 Via fax and mail
Dear Mr. Weiland:
RE: Revised Proposed Plat- Riverdale, City of Hastings
Mississippi River Critical Area Corridor
Thank you for the opportunity to meet with you about this project following the DNR's October
11, 2000 comments, and sending us a revised 11/17/00 drawing, of the proposed plat, Riverdale.
These follow-up comments are based on the materials received last week in response to our
meeting.
1. Zoning approvals: Potential lot yield/density for the property under the current approved
zoning classification of Agriculture is one home per 10 acres, or 4 for a 40 acre parcel.
The request for DNR approval to amend the site's zoning classification affecting lands
within the Mississippi River Critical Area Corridor from A to R-1 is underway.- The
request was received by DNR on November 29, 2000, and sent to Metropolitan Council
for review prior to the DNR approval decision in accordance with legal procedures.
Please refer to your copy of that initiation memo for further information. Amendments
become effective only upon the approval by DNR.
Area Hydrologist Pat Lynch will be sending his follow-up comments separately on any
further procedures and the compliance of the revisions with the City's DNR-approved
Shoreland Ordinance for lot size, lot width, density, permitted use and open space and
other requirements for a planned residential development within the Shoreland District of
Lake Rebecca and the Mississippi River.
2. Site Access: We continue to encourage compliance with Interim Development
Regulations (IDR) for the Critical Area for transportation facilities, including avoiding
steep slopes, bluffline setbacks, and locating new roads to avoid cuts and fills so as to
blend into the natural terrain so that it appears to be a part of the natural landscape.
3. Site Grading: Any approval for the project should include the following conditions: No
grading or site alteration should encroach at all on slopes greater than 18% within the
DNR Information: 651-296-6157 • 1-888-646-6367 9 TTY: 651-296-5484 • 4-800-657-3929
An Equal Opportunity Employer �j Printed on Recycled Paper Containing a
Who Values Diversity `p Minimum of 10%Post-Consumer Waste
RE:Riverdale
Page 2 of 3
Corridor. All grading and site alteration should be a minimum of 40 feet from all blufflines to
protect the integrity of the slope.
These are very important conditions for the project given the presence of such slopes within the
individual lot line configurations; the small size of nonconstrained, buildable area on some lots;
and general grading notes on plans that state "the depth of the [building] pad from front to back
shall be graded throughout the full width of the lot ...." There are multiple blufflines on this site
including on the northeast riverward side ranging from approximately 760' elevation to 764',
east side at approximately the 760' elevation, and the south property line ranging from 758'
elevation to 764' depending on location. The cul-de-sac roads shown on the revised plan and
the areas needed to construct the cul-de-sacs still appear to be encroaching on slopes greater
than 18%. The silt fences shown on the revised drawing do not necessarily match or protect in
all places the toe of a slope greater than 18%, nor are they shown for the slopes on the east side
of the property in Block 4.
Erosion and sedimentation control best management practices, including silt fences, should
encompass all development. Silt fences should also be placed to protect all slopes greater than
18%. The project must also comply with Interim Development regulations for the Critical Area
for grading and filling, including erosion control and minimization of earthmoving, erosion,
vegetative cutting, and the destruction of natural amenities. After grading, disturbed areas
should be revegetated with native vegetation. Given that the bluffs are fragile and susceptible
to erosion, the project should ensure that erosion and scour will not occur at the any outlet or on
the slopes, and the bluffs are protected from any impact of the concentrated runoff.
4. Storm Water Mana eg ment: Critical Area final standards require minimization of runoff, so
infiltration of stormwater should be encouraged on-site through vegetative means and minimal
on-site topographic alterations, in addition to the NURP ponds.
5. Retaining wall: We are pleased that the retaining wall proposed to be placed on a slope that is
approximately 26 - 30% has been eliminated on the revised drawing in accordance with the
regulations prohibiting such.
6. Lot and street layout: We appreciate very much the reconfiguration and elimination of
previously proposed lots that showed potential structure placement on slopes greater than 18%
making them unbuildable. Even if the amendment for the zoning classification is approved,
potential lot configuration with buildable lot areas and number of lots must always comply with
the Regulations. Under the Regulations, no new structures shall be placed on slopes which are
18% or greater. No structure or road shall be placed less than 40 feet from blufflines.
Structures on slopes between 12 and 18% must follow the listed conditions in the IDR.
Executive Order 79-19 final standards mandate protection of all bluffs within the Critical Area
greater than 18% and retention of bluffs in their natural state.
Concerns were noted above about the cul-de-sac roads and grading that may be encroaching on
slopes greater than 18% in Block 5.
In our previous letter, we voiced concerns about the configuration of the Outlots that have not
protected nor included all of the bluffs, the bluff setbacks, or the natural existing trees and
RE:Riverdale
Page 3 of 3
vegetation in line with the guidelines for Urban Diversified District which require protection of
the natural, scenic, and environmental resources. It is very difficult to prevent landowners from
wanting to do topographic or vegetative alterations, such as trimming, within their private
property lot lines to achieve access to the river or unobstructed views. The revised drawing
shows the proposed restricted area. If a restrictive covenant over individual private property
lots in the lots riparian to the Mississippi River in Blocks 1 and 4 and on the southern part, is
approved instead of a permanently preserved open space Outlot under covenant for the entire
development, we recommend: a) additional restrictions to ensure permanent protection of the
bluffs and the 40 foot bluff setback area, and b) additional restrictions beyond the minimal
vegetative regulations. Additional restrictions on these areas should be included that prevent
any vegetative alterations and topographic alterations in these areas, except for removal of
invasive exotic species or diseased trees (removal done in conjunction with erosion control), or
minimal pruning only for the health of the tree. I'm happy to work with the City on these.
7. Vegetation protection: All vegetative cutting requirements of the IDR must be followed,
including prohibition of clear cutting on the slope or face of all bluffs within the Corridor, and
within the area 40 feet landward from blufflines. Beyond that prescribed protected area in the
Corridor, clear cutting shall be kept at the minimum necessary and other conditions met.
All seeding mixtures for erosion control should be a native grass mix. We would recommend
the use of a mix of native trees and shrubs appropriate to the ecology for all landscaping
requirements throughout the project,not just in protected Outlots.
Please see our previous October letter for additional information about procedures. The Interim
Development Regulations require review and notification to DNR (c/o Sandy Fecht) at least 30 days
before the local unit of government takes final action to approve or deny the final plat proposal, or
other phased procedures, i.e. changes from the materials sent to us. This is particularly important for
both Shoreland and Critical Area because of the stated inference in the cover letter that the lot
configuration or number of lots on the revised drawing is likely to change in the final analysis.
Thank you for your implementation of these rules and revisions and steps that have been taken already
to comply. Thank you for your continued protection and preservation of the Mississippi River Critical
Area Corridor.
Sincerely,
DNR WATERS
Sandy Fecht
Critical Area/MNRRA Hydrologist
cc: Terry Matula
Kristina Smitten,Metropolitan Council
Susan Overson,National Park Service
Area Hydrologist Pat Lynch
Steve Johnson
SENT BY: DNR METRO; 12- 8- 0 5:06PM; 6127727573 => 6514377082; X1 /1
AiINti�:cry
riF N
Minnesota. Department of Natural RestlurCes
- M.erro Waters - 1200 Warner Road, St. Paul, MN 55106-6793
4F NAI LSF 4•y Telephone: (651.) 772-7910 Fax: (651) 772-7977
Decenlhcr S, 2000
Matt Weiland
City of Hauings Zoning,Administrator
101 Fourth Street East
Hastings, Mi n nesota 55033-1955
RE: Proposed Plat of Riverdale,
Dean'Mr, Weiland.
I have reviewed the revised drawing entitled Riverdale, Site Cunsuairrrs.dated November 17,2000,Submitted a>the DNR.
We met ut discuss this proposed development on November 6.2WO.to review the comments DNR provided on the original
plat drawings.
With the exception of one,those lots riparian to the Mississippi River are considerably nartower than the re lWred 150-foot
mini mum lot width as required liir a Transition River. Consistent with language contained in the minimum statewide standards
for shoreland zoning,your shnreland ordinance does not requira a minintunr Int area for land within the shorcland diStrict of
river,.
Por sc wered Natural Environment lakes,such as Lake Rcbccca,the minimum required Int area is 20,000 square feel,and life
minimum 101.width is 125 feet. The vast majority ol'the lots within the Lake Rebecca Shoreland District fall well shoe.of holh
area and width minimum per Hastings' shoreland ordinance,
The revised drawing does not reflect consistency with the requirements of your shoreland ordinance. That land which lies
within the,,hot(:land of the Mississippi River and Lake Rehecca appears til have changed little from the original,
The applicant's November 21.2(x)(1,letter t4 you lndlcatc5 the potential lot yield For the subject property Could have been as
high as 160 units. With approximately one third of the site guided by the provisions of shoreland zoning.I have dil hculty
envisioning how 160 lots meeting all zoning requirements could po.ssihly be positioned on the property. 1 believe the plat
requires funher refinerncml before it it complain[with shareland regulations.
From a shoreland zoning,perspective,DNR is not opposed to the requested change.in zoning,ITom A-Agrieuhimil To R-I 11w•
Density Residence.
If you have any quecfions.please call me at 651 772 7917.
ti�in�:erely,
Patrick.1.LynchIll Cly
Area Hydrologist
C] Sandy Fecht, DNR Critical AreaNINRRA ilydrolugist
11Nlt lutomialton: 051-290-51.57 • I S 4.640.6307 • 'I'I'Y: 0S 1-290 i-1 t l 1 8011 (,/ 30l19
Au I,Iual ilppnn unity I.rnpinp,,r I'I'lllthl un Rc,:nir,l Papri t',ud:u
Who V.loo.I irvcn:ity VLuhuuiu of I0r:3-P.-,bl'nt-;vtu:•r US;,ie
AX
C O U N T Y
Survey and Land Information September 26, 2000
Gary H.Stevenson,R.L.S.
County Surveyor
Land Information Director City of Hastings
1014th Street East
Dakota County Hastings, MN 55033
Western Service Center
14955 Galaxie Avenue
Apple Valley.MN 55124-8579 Attention: Tom Montgomery
612.891.7087 Re: RIVERDALE
Fax 612.891.7097
v .co.dakota.mn.us The Dakota County Plat Commission met on September 25, 2000 to consider the
preliminary plat of RIVERDALE. Said plat is adjacent to CSAH 42, and is therefore,
subject to the Dakota County Contiguous Plat Ordinance.
Discussion of this plat centered on possible alternatives for access to CSAH 42. The
proposed plat shows two public streets accessing CSAH 42. The accesses do not meet
the County's Access Spacing Guidelines because of the numerous driveways along the
north side of CSAH 42 for single family homes built in the 1950's and 1960's with
individual driveways. Also, the proposed accesses do not meet the guidelines because
of Monroe Street and Madison Street built in 1984. Therefore, any access to the
proposed development would be a variance from the guidelines.
The proposed westerly access street is located on dedicated public right of way in the
plat of LIDDLE'S RIVERDALE, filed in 1956. The actual street was never built. This
dedicated right of way is approximately 350 feet west of the intersection of Monroe
Street. The proposed easterly access street is located approximately 250 feet east of
Madison Street. These short street offsets are a safety concern to the highway
department. Different ownership than the developer of the plat complicates the
alternatives for access.
The following are some of the options discussed:
1. The ideal situation would be to align the two accesses opposite existing
Monroe Street and Madison Street. This would involve removal of at least
two,existing homes. The homes would have to be purchased or condemned.
2. The westerly street should be located 660 feet west of Madison Street. This
places the street in Nininger Township on property owned by the Hoffman
family. It would probably require both condemnation and annexation by the
city. The development should be redesigned to at least allow this option in
the future.
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3. The easterly street built where proposed and the access of Madison Street to
CSAH 42 be closed, thereby eliminating the 250-foot offset intersection. .
This option does not appear to hamper traffic circulation on city streets south
of CSAH 42.
4. The easterly street not be built as a public street, but an access along with the
existing trail be built for emergency vehicle access only.
The County's Right of Way Guidelines require 55 feet of half right of way for a 2-lane
rural highway.
The County Highway department does not permit wide medians to be built on
intersecting streets.
The Plat Commission recommends city staff consider and discuss options with the
developer and resubmit for further Plat Commission review.
The Ordinance requires submittal of a final plat before a recommendation is made to the
County Board.
No work shall commence in the County right of way until a permit is obtained from the
County Highway Department and no permit will be issued until the plat has been filed
with the County Recorder's Office. The Plat Commission does not review or approve
actual engineering design of proposed accesses or other improvements to be made in
the right of way. The Plat Commission highly recommends early contact with the
highway department to discuss design features of any construction in public right of
way. The County Highway Department permit process reviews the design and may
require construction of highway improvements,including,but not limited to, turn
lanes, drainage features,limitations on intersecting street widths,allowance and size of
medians, etc.
Sincerely,
A4
aryyStevenson
Secretary, Plat Commission
c: Matthew Weiland, City Planner
James R. Hill
November 21, 2000. Site Constraints. Page 1 of 3
November 21, 2000
City of Hastings
Mr. Matt Weiland, City Planner
101 Fourth Street East
Hastings, MN 55033
RE: Riverdale / DNR Site Constraints
Dear Mr. Weiland:
Attached is a drawing showing MNRRA, Corps of Engineers, and shoreland impact
zones upon the Mattson property. You will find full and half size drawings for your use.
Copies of the drawings are also being sent to DNR with this letter.
The drawing is essentially the proposed plat adjusted to reflect the revisions brought
about by recent discussions with DNR. I am confident that the approach we will take for
the development depicted in this drawing satisfies the concerns raised by DNR. Here
are the main points.
Lake Rebecca Shoreland Zone. You will see a heavy dashed line indicating the 1000'
impact line from the shore of Lake Rebecca. The impact zone computation is also
noted on the drawing. That calculation indicates 24 lots would be allowable in this area.
There are 21 full lots in this zone, and small portions of three others, which would total
22 lots.
Mississippi River Shoreland Zone. This is also a heavy dashed line, running 300'
inland from the riverbank. Inside this zone we are allowed 13.5 lots along the river
frontage. 13 are depicted.
Silt Fences. Silt fences have always been depicted at the top of the river bluff and bot-
tom of the inland bluff slopes. The inland fence has moved to a point at the transition of
the 18% slope requirement.
Structure Setback. There is a medium weight dashed line depicting the MNRRA 40'
structure setback from the top of the riverside bluff slope.
Navigational Easement. The Corps of Engineers 200' navigational easement is
shown as a medium weight dashed line along the river frontage.
NURP Ponds. The critical stormwater retention ponds are noted as NURP ("National
Urban Runoff Protection") ponds. You'll see the center area pond was changed in an-
ticipation of the engineering impact of eliminating one pond that was previously noted to
D. R. Horton, Inc. ■ Minnesota
3459 Washington Drive, Suite 204 ■ Eagan, MN 55122
November 21, 2000. Site Constraints. Page 2 of 3
exist along the river frontage within lots 4 through 9 in block 4. The other NURP pond
requires a relocation of the existing paved trail — this is not a change -- to ensure ade-
quate capacity and retention characteristics.
Trails /Walks. These are noted as heavy lines on the drawing. For now, trail connec-
tions are noted to occur at both east and west ends leading to Nininger Road. The trail
is also stubbed to potential future development to the west.
Dakota County Highway Access Points. These are depicted as light dashed lines
from either of two points along Nininger Road. These two points are two options the
county prefers for access to the project. As I write this letter I do not know the status of
the county's deliberations with the Hoffman family — the owners of the adjoining lands —
to effect either of these two results. In either case, the lot configuration would have to
change to accommodate the revised access point.
Restricted Areas. The two bluff slopes within the project are shaded. These areas will
be included in a restrictive covenant as part of the development agreement with the
city. I presume we will work with the city's forestry agent to ensure that MNRRA stan-
dards are followed:
1. There is no clear cutting by lot owners.
2. That trimming and pruning is done in keeping with the intent of MNRRA.
3. That if new species are planted, they are native to the area.
Total Lot Count. It bears repeating that the potential lot yield for the property could
have been as high as 160 units. At the present time the total lot count has dropped
from 75 lots to 67 lots as depicted in the site constraints drawing. This is a direct result
of adjusting the project geometry to avoid the slope impacts the project might have had
on the inland bluff. The final lot count will likely change depending upon the outcome of
the county access situation noted above.
No one reading this letter or reviewing the site constraints drawing should infer that we
are limiting ourselves to 67 lots. It is entirely possible and probable that we may be
able to develop more than 67 lots in the final analysis. The only intent of this drawing is
to depict the probable lot count impact and overlay the various site constraints that we
will abide by as the final engineering is performed.
D. R. Horton, Inc. ■ Minnesota
3459 Washington Drive, Suite 204 ■ Eagan, MN 55122
November 21, 2000. Site Constraints. Page 3 of 3
Closing. If you have any questions, feel free to call me at the numbers noted below. I
look forward to moving ahead with the approvals process for the development of River-
dale.
Sincerely,
Terry atula
Dire 651-256-7142 Fax 651-454-0460 Cell 612-490-2331
cc: Mrs. Lois Mattson -- Mr. Tom Buss -- Ms. Barbara Miller-- Don Fluegel
Neil Hansen -- Don Patton -- Mike Suel -- John Kuehn -- Shannon Hoagland
Jim Sturm -- Mr. John Linc Stine / DNR -- Ms. Sandy Fecht/ DNR
D. R. Horton, Inc. ■ Minnesota
3459 Washington Drive, Suite 204 ■ Eagan, MN 55122
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Minnesota Statutes 2000,462.358 1Page 3 of 6
Subd. 3b. Review procedures. The regulations shall
include provisions regarding the content of applications for
proposed subdivisions, the preliminary and final review and
approval or disapproval of applications, and the coordination of
such reviews with affected political subdivisions and state
agencies. Subdivisions including lands abutting upon any
existing or proposed trunk highway, county road or highway, or
county state-aid highway shall also be subject to review. The
regulations may provide for the consolidation of the preliminary
and final review and approval or disapproval of subdivisions.
Preliminary or final approval may be granted or denied for parts
of subdivision applications. The regulations may delegate the
authority to review proposals to the planning commission, but
final approval or disapproval shall be the decision of the
governing body of the municipality unless otherwise provided by
law or charter. The regulations shall require that a public
hearing shall be held on all subdivision applications prior to
preliminary approval, unless otherwise provided by law or
charter. The hearing shall be held following publication of
notice of the time and place thereof in the official newspaper
at least ten days before the day of the hearing. At the
hearing, all persons interested shall be given an opportunity to
make presentations. A subdivision application shall be__
p reliminarily approved or disapproved within 120days following
' lic`afion completed in comp ianc `thle
--- '
b t e ap"pli'cant'"`to'tfie- municipality, unl'ess
-e* zs_o_ on of the review p
app_li_cant. When a division or subdivision to which the
regulations of the municipality do not apply is presented to the
city, the clerk of the municipality shall within ten days
certify that the subdivision regulations of the municipality do
not apply to the particular division.
If the municipality or the responsible agency of the
municipality fails to preliminarily approve or disapprove an
application within the review period, the application shall be
deemed preliminarily approved, and upon demand the municipality
shall execute a certificate to that effect. Following
preliminary approval the applicant may request final approval by
the municipality, and upon such request the municipality shall
certify final approval within 60 days if the applicant has
complied with all conditions and requirements of applicable
regulations and all conditions and requirements upon which the
preliminary approval is expressly conditioned either through
performance or the execution of appropriate agreements assuring
performance. If the municipality fails to certify final approval
as so required, and if the applicant has complied with all
conditions and requirements, the application shall be deemed
finally approved, and upon demand the municipality shall execute
a certificate to that effect. After final approval a
subdivision may be filed or recorded.
Subd. 3c. Effect of subdivision approval. For one
year following preliminary approval and for two years following
final approval, unless the subdivider and the municipality agree
otherwise, no amendment to a comprehensive plan or official
control shall apply to or affect the use, development density,
lot size, lot layout, or dedication or platting required or
permitted by the approved application. Thereafter, pursuant to
its regulations, the municipality may extend the period by
http://www.revisor.leg.state.mn.us/stats/462/358.html 10/12/2000
e,�
Appendix 7B
CLUSTERMUD EVALUATION SHEET
Part 1. DNR In-house Information:
DNR Region and Area Number Region_Area
Checklist Preparer
(Name)
Date Prepared
DNR PUD Approval Required?* —Yes —No
Date of Field Inspection
(DNR field inspection required when
the PUD is subject to DNR approval)
*In shoreland areas, DNR approval is required when the local unit of
government has not yet adopted planned unit development (PUD)
standards compliant with 1989 Minnesota Rules, Parts 6120.2500 -
6120.3900 for shoreland areas. DNR approval is required for all wild
&scenic rivers planned cluster developments (PCD). This form does
not apply to the Lower St. Croix Wild and Scenic Riverway Designation.
Part 2. General Project Information:
Project Name
Is this a Shoreland District PUD? Yes _No
Is this a Wild &Scenic River District PCD? —Yes N6
Lake/Stream Involved
(Include shoreland or wild&
scenic rivers classification.)
lassification
City& County
(City, if applicable)
(County Number ame
The Project Proposal is for:
New Development
Resort Conversion
Redevelopment of existing site
7B-1
Is the project one of the following:
_ Yes —No A"residential' PUD? Residential planned unit
development means a use where the nature of
residency is nontransient and the major or
primary focus of the development is not service- ,
oriented. For example, residential apartments,
manufactured home parks, townhouses, cooperatives,
and full fee ownership residences would be
considered as residential planned unit
developments.
_Yes _No A"commercial"PUD? Commercial planned unit
developments are typically uses that provide
transient, short-term lodging spaces, rooms, or
parcels and their operations are essentially
service-oriented. For example, hotel/motel
accommodations, resorts,recreational vehicle
and camping parks, and other primarily service-
oriented activities are commercial planned unit
developments.
NOTE: An expansion to an existing commercial PUD
involving 6 or less new dwelling units or sites
since the date the community adopted land use
regulations compliant with the revised shoreland
PUD standards in Part 6120.3800 is permissible as
a permitted use (under DNR's shoreland rules),
provided the total project density does not exceed
the density calculated in the project density
evaluation calculations which follows in Part 5.
Yes _No A combined "residential and commercial"PUD?
For the purposes of this checklist, this is a
development with a mixture of uses and a
combination of residential/commercial dwelling
units or sites. The total project acreage must be
divided between the respective tables on page 6
for residential density analysis and page 8 for
commercial density analysis. If a portion of the
project area is set aside for a strictly
commercial activity not involving dwelling units
or dwelling sites (e.g., aproposed/existing
marina, restaurants, etc.), then a portion of the
lot must be excluded from the density evaluation
noted in the preceding sentence - this would be
an area equal to creating a hypothetical lot for
these facilities such that all dimensional, sewage
treatment and water supply, and performance
standards could be satisfied assuming this
development was standing on its own.
7B-2
_ Yes _No Conversion of a resort or other land use to a
residential PUD? Resorts and other land uses may
be converted to a residential PUD provided:
1) the proposed conversion has been initially
evaluated in accordance with the criteria in Parts
5 and 6 which follow; and 2) remedial measures
have been taken to correct project deficiencies
as determined by the evaluation in Parts 5 and
6, all in accordance with Part 6120.3800,
Subpart 5. (D) (See Attachment A, Part A).
_Yes _No If this is a resort/other land
conversion,have items 1 and 2
in the preceding paragraph been
satisfied?
This checklist is designed so that an affirmative answer to the following questions will indicate that the
PUD proposal meets applicable DNR shoreland/wild and scenic rivers rules. If a question is not
applicable to a given PUD proposal, then an "N/A" should be entered into the "Yes" column (with an
explanation,if necessary).
Part 3. Land Use District Compatibility:
_Yes _No Is the proposed land use permissible in the
applicable zoning district.
_Yes _No If this is a residential PUD in a Shoreland
District, does the development have at least
5 dwelling units or sites? If not, the proposal
does not qualify as a residential PUD.
_Yes _No If this is a shoreland PUD, is the community
requiring a Conditional Use application?
Part 4. Project Development Information:
Have the following project development documents been provided:
Yes _No Documents that explain how the PUD will be
,designed and will function, as approved by the
DNR/local unit of government (specify which of
the following have been provided:
A master plan/drawing describing the project
and the floor plan for all commercial
structures to be occupied.
7B-3
A property owners association agreement (for
residential PUD's)with mandatorymembership,
and all in accordance with the requirements
of Part 6120.3800, subpart 5. (C) (See
Attachment A, Part B); and
Deed restrictions, covenants permanent ease-
ments or other instruments that: 1) properly
address future vegetative and topographic
alterations, construction of additional
buildings, (uncontrolled) beaching of water-
craft, and construction of commercial
buildings in residential PUD's; and 2) ensure
the long-term preservation and maintenance of
open space (in accordance with the criteria
and analysis specified in Part 6.A. of this
checklist).
Yes _No AA site plan and/or plat for the project showing
locations of property boundaries, surface water
features, existing and proposed structures and
other facilities, land alterations, sewage
treatment and water supply systems (where public
systems will not be provided), and topographic
contours at ten-foot intervals or less. When a
PUD is a combined commercial and residential
development, the site plan and/or plat must .
indicate and distinguish which buildings and
portions of the project are residential,
commercial or a combination of the two (see
discussion on combined residential and commercial
PUD's on page 2).
_Yes _No The PUD applicant has satisfied all the necessary
environmental assessment worksheet (EAW) or
environmental impact statement (EIS) requirements.
The DNR/local unit of government approval cannot
occur until the environmental review process is
complete. If an EAW/EIS is required, do not
answer this question "Yes"unless the required
environmental review process is complete.
In accordance with A.-C. below, attach a map or drawing which shows:
1. how the project has been divided into tiers; and
2. those areas 'unsuitable"for inclusion in the density calculation.
A. In a shoreland district, divide the parcel into tiers by locating one or more lines approximately
parallel to a line that identifies the ordinary high water level at the following intervals, proceeding
landward:
7B-4
SHORELAND TIER DIMENSIONS
Unsewered Sewered
(feet) (feet)
General development lakes-first tier 200 200
General development lakes-second and
additional tiers 267 200
Recreational development lakes 267 267
Natural environment lakes 400 320
All river classes* 300 300
*B. In a wild and scenic river district, determine the tier depth dimensions for all tiers by dividing the
minimum lot size by the minimum lot width requirement (NOTE: Certain urban reaches of wild
and scenic rivers are managed by use of shoreland provisions which will require identifying tier
depths as specified in A. above).
C. Calculate the "suitable area" for development within each tier, excluding all unsuitable areas such
as wetlands, bluffs, land below the ordinary high water level of public waters, controlled access lot
type areas**, and the area set aside for commercial facilities not involving dwelling units or sites.
This suitable area is then subjected to either the residential (subpart D below) or commercial
(subpart E below) PUD density evaluation steps to arrive at an allowable number of dwelling
units or sites. Include this suitable area figure in column 2 of the Residential PUD Table in
subpart D or column 4 of the Commercial PUD Table in subpart E, as appropriate. The total site
acreage equals . Specify the total square feet/acreage of the site which is unsuitable due
to: wetlands ; bluffs ; land below the ordinary high water level ;
controlled access lot area , or the area set aside for strictly commerical facilities
**See the discussion in Part 6. C. (4) of this checklist if it is desired to provide over-water mooring
spaces for nonriparian residential lot owners. To do this, additional riparian open space area will
have to be provided consistent with the controlled access lot sizing calculations in the shoreland
rules and as explained in Attachment A, Part C.
D. For residential PUD's, determine the allowable density by tier in accordance with Steps 1-3
below:
1. In a Shoreland District, divide the suitable area within each tier by the single residential lot
size standard for lakes or, for rivers, the single residential lot width standard times the tier
depth (unless the local unit of government has specified an alternative minimum lot size for
rivers which shall then be used) to yield a base density of dwelling units or sites for each tier.
Complete columns 2 and 3 in the Residential PUD Table on the following page;
2. In a wild and scenic river district, divide the suitable area within each tier by the single
residential lot size. Complete columns 2 and 3 in the Residential PUD Table in subitem 3
which follows; and
3. Complete the remainder of the table on the following page to the degree necessary to!
determine final allowable project density.
7B-5
RESIDENTIAL PUD ANALYSIS
1 2 3 4 5 6 7 8 9
Total
Allowable Allowable
Suitable Required Base Density: Density Density Total Cumulative Cumulative
area/ lot size/ divide Column Increase with Density Density Density
Tier sq.R.• sq.R. 3 into Column 2 Multiplier•• Multiplier Proposed Allowed*** Proposed•••
1 1.5
2 240
3 310
4 3`0
5 3.0
Column
Totals
*DO not include as suitable area any wetlands,bluffs,land below the ordinary high water level,any land designated as
controlled access lot area per Part 6,Subp.C of this checklist,or any land set aside for strictly commercial facilities.
The total site acreage equals_J and give the total square feet/acreage of the site which is unsuitable due to:
wetlands_�bluffs ;land below the ordinary high water level ;controlled access lot area :or land
for strictly commercial facilities
*
*The density Increase multiplier in this column can only be applied to the preceding column if the provisions of Subpart F.
which follow are satisfied.
***Use this column only if allowable density is being transferred from a given tier to another tier farther back from the
waterbody. Please note that density may not be transferred from a tier farther back to a tier closer to the waterbody.
4. —Yes —No Theproposed project density is consistent with
the Residential PUD Analysis Table.
E. For commercial PUD's determine the allowable density of dwelling units or sites by completing
the Commercial PUD Analysis Table in item 2 on the next page. Complete the Commercial PUD
Table,if necessary concurrently with the more detailed explanation in item 1 below:
1. Density/base dwelling unit or dwelling site calculation:
a) Determine the average inside living area size (i.e., average
unit floor area) of dwelling units or sites within each tier,
including both existing and proposed units and sites.
Computation of inside living area sizes need not include decks,
patios, stoops, steps, garages, or porches and basements,
unless they are habitable space. Fill in column 2 of the table
on the next page.
b) Select the appropriate floor area ratio from the table included
as Attachment B to this checklist and complete column 3 of the
table below.
7B-6
c) Multiply the suitable area within each tier(in column 4) by
the floor area ratio (in column 3) to yield a total floor area
for each tier allowed to be used for dwelling units or sites
and put the answer in column 5 of the table.
d) Divide the "total floor area"for each tier in column 5 by the
average inside living area size in column 2 to yield a base
number of dwelling units or sites for each tier, put the
answer in column 6.
e) Complete the remainder of the Commercial PUD Analysis Table,
as appropriate.
2. COMMERCIAL PUD ANALYSIS
1 2 1 3 4 5 6 7 S 9 to 11
Tocol
Fluor Area TOW
Average Pier Tier• than Density/ Allowable Told Cumulative Cumulative
Unit Fluor Fluor Area Suitable Column 3 Divide Density Dwelling Number of Number of Number of
Areal Ratlo/Frum Tier Areal suhiplkd Columna Increase Units/sites UnItslSltes UnkslSltes Units or Sites
Tier sq.tt Appendix B sq.h.• by Colum Ns by Cann 2000 Muhlplier'sss with Multiplier Proposed Allowedv.... Prop o..dveeee
1 105
2 =o
3 10
4
s 3.0
Columnf__r
Totals
.Do not Include as suitable ars any we"ands,Mons,land below the ordinary high water level of any land designated as controlled
ansm lot arta per Part 6.Subp.C of tits aincidist,or any land set aside for strictly commercial faeliitles.The total site
Wr"W equals�and give the total square feetlaaeage of the site which Is unsuitable due he wetlands_i Muffs
J
facilitiesfacilitiesland below the ordinary high water level_�controlled access let area_;or land for strictly commercial
`17t1s Is the total floor area for so&Iter allowed to be used for dwelling units or sites. -
***This Is the total number of dwelling units or situ allowable per tier without a density Increase.
001171s density Increase multiplier in this column can only be applied to the prenading column If the provisions of Subpart F which follow
are satisned.
.....Use this column only If allowable density is being transferred from a given tier to another tier farther back from the waterbody.
Please note that density may not he transferred from a tier farther back to a tier dower to the waterbody.
3. —Yes —No Theproposed project density is consistent with
the Commercial PUD Analysis Table.
F. _Yes —No Density Increases
Maximum density increases consistent with the
density multiplier in the tables in subparts D
7B-7
and E above are permissible only when all
of the design standards in Part 6 of this
checklist are fully satisfied and one of the
following provisions is satisfied.
_Yes _No The actual proposed structure
setback(s) identified in Part 6.
B. 5. c. of this checklist are
equivalent to 150 percent of the
minimum required structure
structure setback; or
_Yes _No The actual proposed structure
setback(s) identified in Part 6.
B. 5. c. of this checklist are
125 percent of the required
structure setback and the impact
of reducing the structure setback
from a 150 percent increase to a
125 percent increase is mitigated
or reduced an equivalent amount
through vegetative management,
topography, or other methods
acceptable to the local unit of
government.
Part 6. Design and performance standards.
All PUD's must meet the following design and performance standards prior to final approval by the
DNR/responsible local unit of government:
A._Yes —No Onen Space Preservation and Management
1. At least 50 percent of the total project area
is preserved as open space and the following
additional standards are met:
a) Dwelling units or sites, road rights-of-way,
or land covered by road surfaces, parking
areas, or structures, except water-oriented
accessory structures or facilities, are
developed areas and are not included in the
computation of minimum open space.
b) Open space does not include commercial
facilities or uses (except open space may
contain water-oriented accessory structures
or facilities consistent with Part
6120.3300, Subpart 3, (H) (See Attachmenf
A, Part D.) or recreational facilities for
use by owners or occupants of the dwelling
units or sites, or the public).
7B-8
c) Open space includes areas with physical
characteristics unsuitable for development
in their natural state, and areas containing
significant historic sites or unplatted
cemeteries.
d) The appearance of open space areas,
including topography,vegetation, and
allowable uses, is preserved by use of
restrictive deed covenants, permanent
easements, public dedication and acceptance,
or other equally effective and permanent
means.
e) Allrequired open space areas are clearly
identified or described in all final project
drawings/plats and related project
documents.
NOTE: Open space may include subsurface
sewage treatment systems if the use of the
space is restricted to avoid adverse impacts
on the systems.
2. The shore impact zone (SIZ), based on normal
structure setbacks, is included as open space
subject to the following:
a) Determine SIZ depth by multiplying the
normal minimum building setback of
feet by one-half to give a shore impact
zone depth back from the ordinary high
water level of feet; and
b) Preserve the SIZ as open space as follows:
-For new residential PUD's, at least 70
percent of this SIZ area is preserved in its
natural state.
-For new commercial PUD's, at least 50
percent of this SIZ area is preserved in its
existing or natural state.
-For existing developments/conversions, at
least 50 percent of this SIZ area is
preserved in its natural or existing state.
7B-9
B. _Yes _No Centralization of Utilities and Structures
1. The PUD is connnected to a publicly-owned sewer
or water supply system, if available.
2. If publicly-owned utility systems are not
available, the on-site water supply and sewage
treatment systems are centralized and will meet
the applicable requirements of the State
Department of Health or the Minnesota Pollution
Control Agency,respectively.
3. The PUD applicant has either: 1) received any
required State Minnesota Pollution Control
Agency(MPCA) permit for the sewage treatment
system; or 2) the applicant has received a
written statement from the MPCA indicating that
it is likely that there will be no anticipated
problems in issuing a permit.
4. Sufficient lawn area free of limiting factors
has been set aside for a replacement soil
treatment system for each sewage treatment
system that is constructed.
5. For residential PUD's, all dwelling units or
sites are clustered into one or more groups
on suitable sites and are designed and
located to meet or exceed the following
standards for the relevant shoreland or wild
and scenic river district classification:
(1) (2) (3)
Percentage of
Requirement that required
of local Actual by local
ordinance Proposal ordinance
a) Minimum structure elevation N/A
above OHW*
b) Maximum structure height N/A
c) Minimum structure setback %**
from the OHW
d) Minimum structure setback %**
from top of bluff, if
applicable
*Either state in number of feet or specify an elevation using a national geodetic vertical datum or assumed
datum.
"Divide column 2 by column 1 and multiply by 100.
7B-10
C. Yes No Placement of Shore Recreation Facilities
1. All swimming areas, docks and watercraft
mooring areas and launching ramps are
centralized in suitable locations.
2. The number of spaces provided for continuous
over-water mooring,beaching or docking of
watercraft does not exceed one for each first
tier residential or commercial dwelling unit
or site allowable in the applicable table in
Part 5. D. or E. Commercial PUD's can also
include mooring sites authorized under a DNR
protected water's permit for a commercial
marina. Indicate the number of over-water
spaces in this proposed development , and of
this the number authorized under DNK-permit for
a commercial marina_(specify DNR Permit
3) Access to the lake or river for non-first tier
property owners or for occupants of non-first
tier commercial dwelling units or sites is
provided only by a launching ramp. The
launching ramp may include a small dock for the
loading and unloading of equipment.
4) As an alternative to item 3 immediately above
and for residential PUD's only, nonriparian
owners have been provided over-water mooring,
beaching, or docking spaces in addition to
those allowed for riparian first tier owners in
item 2 immediately above. This is accomplished
by providing additional "open space"in an
amount (area) equal to the "controlled access
lot" sizing requirements in the shoreland rules
in Part 6120.3300, Subp. 2. E. (1) for the
number of additional spaces proposed (complete
the calculations in Attachment A,Part C). The
additional open space also meets the following:
a) A separate [controlled access] "lot of
record" has not been created/subdivided,
but: 1) the riparian area used for the
controlled access lot sizing calculation
has been clearly shown on the PUD drawings;
and 2) the allowableproject densities
determined in Part 5.D. and E.have been
redetermined to reflect the reduced
riparian tier area now available for
dwelling unit or dwelling site density
calculations;
7B-11
b) This additional open space is treated
consistent with the provisions of Part 6.
A.1. a- e of this checklist; and
c) If nonriparian dwelling units or sites are
being provided with over-water mooring
spaces, then indicate the total number of
mooring spaces�_, and of this total the
number for: 1) residential/commercial first
tier dwelling units or sites ; 2) the
number authorized underD-W permit for a
commercial marina ; and 3) the number
of spaces for non first tier nonriparian
residential dwelling units or sites
calculated on Attachment A,Part C of this
checklist.
5) All launching ramps and on-water mooring
structures/facilities for residential uses,
within the meaning of Minnesota Rules,Parts
6115.0170, Subp. 20; 6115.0210; and 6115.0211,
shall be exempt from a DNR permit if:
1) approved as part of a PUD consistent with
Parts 6120.2500-6120.3900; and 2) designed and
constructed in accordance with the criteria of
the applicable DNR agency rule cited in this
subpart.
D._Yes _No Visibili . Structures, parking areas and other
facilities will be treated to reduce visibility
as viewed from the public water and adjacent
shoreland. A specistatement has
been submitted by the applicant showing how this
is to be accomplished by use of vegetation,
topography, increased setbacks, color, or other
means acceptable to the local unit of government/
DNR, assuming summer, leaf-on conditions.
E._Yes _No Erosion Control and Stormwater Management. To
prevent erosion:
1) If necessary, time restrictions have been
specified that limit the length of time bare
ground can be exposed.
2) Temporary ground covers, sediment entrapment
facilities,vegetated buffer strips or other
appropriate techniques will be used to minimize
erosion potential to surface waters.
3) If necessary because of special site
conditions, an erosion control plan approved
by the soil and water conservation district was
required.
7B-12
4) The project has been designed to effectively
manage the quantity and quality of runoff. The
project will not result in increased erosion,
sedimentation or flood discharges or stages for
runoff events up to and including the 100-year
frequency event.
5) Impervious surface within any tier does not
exceed 25 percent of the tier area (except that
35 percent impervious surface coverage may be
allowed in the first tier of general
development lakes with approved storm water
management and vegetative control plans).
F._Yes _No Accessory Structures:
1) All accessory structures and facilities, except
those that are water-oriented,meet or exceed
the normal structure setback standards.
2) Water-oriented accessory structures allowed
within the normal building setback area are
centralized and meet the standards in Parts
6120.3300, Subpart 3. B. (3) and 6120.3300,
Subpart 3. (H) (See Attachment A,Part D).
7B-13
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VI11-6-5
Memo
To: Mayor Werner and City Council
From: Matthew Weiland, City Planner
Subject: Resolution-2001 Community Development Block Grants(CDBG)Programs
Date: December 14, 2000
Please review the following breakdown of proposed 2001 CDBG programs and funds. I
received a letter from Dakota County HRA stating the Hastings allocation of the 2000 CDBG
funds will be $85,754.00 I am proposing we add funds to some of the programs from the last
two years as well as two new projects. The existing programs include Street and Utility
Assessment Abatement and the Housing Rehabilitation and Compliance Fund The new projects
would include the creation of an Affordable Housing Site Acquisition and Clearance Fund and a
Hastings Affordable Pool Pass Fund. The Affordable Housing Site Acquisition and Clearance
Fund would be used to acquire property for affordable housing. This could include single family
homes or multi-family housing. The City would partner up with developers,builders, or non-
profit agencies to build new housing or rehabilitate existing housing. The Hastings Affordable
Pool Pass Fund would be used to give Hastings Aquatic Center Pool Passes to eligible families
meeting income standard requirements. I have enclosed descriptions of all the proposed 2001
CDBG programs.
The following tables display the breakdown of 2001 CDBG Funds, past projects, and proposed
2001 CDBG Programs with new total funds.
Proposed 2001 CDBG Budget Allocations
Housing Rehabilitation and Compliance Fund(Created 1998) $15,000.00
Assessment Abatement(E Ok St+ 7"' St,Bailley St, W 9`' St - 11`h St $25,000.00
Emergency Utility Replacement Fund $5,000.00
Affordable Housing Site Acquisition and Clearance Fund $40,754.00
Hastings Affordable Pool Pass Fund $5,000.00
Total $85,754.00
Page2
Past CDBG Funds (Reallocation)
1999 Assessment Abatement to 2001 Assessment Abatement $1,474.15
2000 Assessment Abatement to 2001 Assessment Abatement $26,226.00
Old City CDBG Revolving Loan Fund to 2001 Emergency Utility $7,950.00
Replacement Fund(City has Money)
1998 Emergency Housing Rehab Fund to 2001 Housing Rehabilitation $14,553.52
and Compliance Fund
2000 Emergency Housing Rehab Fund to 2001 Housing Rehabilitation $20,000.00
and Compliance Fund
2000 Emergency Utility Replacement Fund (City has $7,950.00) $12,7950
Total $75,203.67
2001 CDBG ProErams and Fund Totals
Housing Rehabilitation and Compliance Fund(Created 1998) $49,553.52
Street and Utility Assessment Abatement (E 6'St+ 7"' St, Bailley St, W $52,7000.00
9d' St- W 11"' St)
Emergency Utility Replacement Fund (Created 2000) $12,950.00
Affordable Housing Site Acquisition and Clearance Fund $40,754.00
Hastings Affordable Pool Pass Fund $5,000.00
Total $112,957.67
Recommended Action:
Motion to approve the enclosed resolution approving the application for the 2001
Community Development Block Grant Program.
City of Hastings
2001 Community Development Block Grant
Programs Descriptions
Street and Utility Assessment Abatement
The City of Hastings is proposing major storm sewer, sanitary sewer, and street reconstruction
projects for Hastings in 2001. As per city policy, all abutting property owners will be assessed
for these improvements at a common front footage cost. Many of the residents in these areas
have incomes in the low or moderate income range. This CDBG program would provide
assessment abatement to low and moderate income properties. This fund would also include
funding for water and sanitary connection charges. The City has had an assessment abatement
program in place for many of the major street reconstruction projects the last few years.
Housing Rehabilitation and Compliance Fund
These funds would be used to correct deficiencies raised by the enforcement of the City's
Property Maintenance Code and Rental Code. These codes were adopted to preserve
neighborhoods and protect the welfare and safety of it's citizens. It is the City's goals to bring all
housing up to minimum standards of appearance and safety for the preservation of
neighborhoods, the prevention of blight,the protection of the lives and health of it's citizens, and
to provide affordable housing. These codes set minimum standards that all properties in the City
must meet. The enforcement of ordinances related to the maintenance of residential buildings,
particularly of rental,will inevitably raise cases of financial hardship on the part of owner-
occupants of limited means, and of financing repairs by owners of rental properties for tenants of
low and moderate income. These CDBG funds will be used to address those cases of hardship or
inability to secure financing.
Emergency Utility Replacement Fund
The Emergency Utility Replacement Fund would be used by income eligible homeowners or
rental property owners (providing low to moderate income housing) to repair or replace their
utilities in the public right of way. There are occasional emergency utility repairs that occur that
must be corrected immediately. This would be a revolving loan fund and would enhance the
Housing Rehabilitation and Compliance Fund the City currently has in place for income eligible
citizens.
Affordable Housing Site Acquistion and Clearance Fund
This fund would be used to acquire property to be used for affordable housing. The City would
partner up with the builders, developers or non-profit agencies to build or rehabilitate existing
housing into affordable owner occupied or rental housing. The affordable housing levels would
be set by Dakota County.
Hastings Affordable Pool Pass Fund
This fund would be used to give Hastings Aquatic Center Pool Passes to eligible families
meeting income standard requirements.
HASTINGS CITY COUNCIL
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HASTINGS
APPROVING THE APPLICATION OF THE CITY OF HASTINGS
FOR FISCAL YEAR 2001 DAKOTA COUNTY
COMMUNITY DEVELOPMENT BLOCK GRANT FUNDING
Council member introduced the following Resolution
and moved its adoption:
NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF
THE CITY OF HASTINGS AS FOLLOWS:
1. The City Planner is authorized to submit the attached Application to
Dakota County for a Community Development Block Grant in fiscal year
2001.
2. The application is approved by the City Council and the Mayor and City
Clerk are authorized to execute it on behalf of the City of Hastings.
3. That the Dakota County CDA can be designated as the administrative
Entity to carry out the program on behalf of the City.
Council member moved a second to this resolution and upon
being put to a vote it was unanimously adopted by all Council Members present.
Ayes:
Nays:
Absent:
ATTEST:
Michael D. Werner, Mayor
Melanie Mesko
Administrative Assistant/City Clerk
I HEREBY CERTIFY that the above is a true and correct copy of resolution presented to and
adopted by the City of Hastings, County of Dakota, Minnesota, on the 18th day of December,
2000, as disclosed by the records of the City of Hastings on file and of record in the office.
Melanie Mesko
Administrative Assistant/City Clerk (SEAL)
This instrument drafted by:
City of Hastings
101 4th ST.
Hastings, MN 55033
VIII-C-1
MEMORANDUM
TO: Honorable Mayor and City Councilmembers
FROM: Dave Osberg, City Administrator
DATE: December 14, 2000
SUBJECT: Annexation Ordinance
RECOMMENDED CITY COUNCIL ACTION
After completion of the scheduled public hearing, Staff would recommend that the City
Council take action approving the second reading of the attached annexation ordinance,
extending the corporate limits to include land south of the City of Hastings.
BACKGROUND
The City has received the attached petition forannexationof a parcel of land lying west
of Highway #316, and north of land previously described as the "Tuttle Farm'; and just
south of the of the current City limits. The property is commonly known as the
"Schlinglsag property, and is owned by Samuel Hertogs, William and Mary Crist and
Paul Lawrence. A copy of the petition is included in the packet for review by the City
Council, along with a map of the subject property. The City Council conducted the first
reading of the ordinance at the City Council meeting on November 6, 2000. A listing of
the property owners adjacent to the property, who were notified of the public hearing is
attached. Marshan Township was also advised of the public hearing.
David M'10sberg
City Administrator
• 7S5 Westview Drive
P.O.Box 65
TANNER, HAMILTON & ASSOCIATES, P.A. Hastings,MN 55033
Attorneys and Counselors at Law TELEPHONE(651)437-8037
DAVID E.TANNER+
FAX(651)437-1731
MICHAEL G.HAMILTON*
August 2, 2000
David M. Osberg
City Administrator
City of Hastings
101 E. 4th Street
Hastings, MN 55033
RE: Annexation
Dear Mr. Osberg:
This office represents Lawrence Builders, Inc . which is working
with the buyers of a parcel formerly owned by Ms . Schlingslag.
Our client has a parcel of land lying directly West of Highway
316 and North of land previously described as the "Tuttle Farm"
and just South of the present city limits (the Schlingslag
property) . The subject land consists of 6 . 693 acres. I am
attaching to this letter the legal description of the property
and a site plan showing its location.
This letter is intended to act as a petition for annexation of
the subject property pursuant to Minn. Stat . § 414 . 033 Subd. 3,
under which the City may become the moving party in an
annexation by ordinance procedure. The actual owners of the
property are Samuel H. Hertog, William Crisp, Paul Lawrence and
Edward McMenoney.
I would be happy to discuss this matter in more detail after you
have had an opportunity to review the matter.
Very truly yours,
David E. Tanner
DET:nkj
Enc.
CC: Don Lawrence
+qualified neutral under Rule 114 of the Minnesota General Rules of Practice
*also admitted in Maryland
JUL.25.2000 _ 3:42PM LAWRENCE BOHMBRCH RG N0.834 P.2i2
That part of the Southeast Quarter (SE 1/4) ofsection Three
(3) , Township One Hundred Fourteen (114) , Range Seventeen (17) ,
Dakota County, Minnesota, described as beginning at a point,
which point is the Northwest corner of the said Southeast
Quarter (SE 1/4) ; thence South on said West line 240 , 29 feet
thence South 89 degrees 07 minutes 53 seconds East for a
re or less, to the center line of
distance of 1213 .35 feet, mo
State Trunk Highway No. 316; thence Northwesterly along said
centerline for 319 .40 feet, more or less ,
to the North line of
said Southeast Quarter; thence North 89 degrees 51 minutes 53
seconds West along said North line for 1, 018 . 80 feet to the
point of beginning.
STATE OF MINNESOTA DISTRICT COURT
COUNTY OF DAKOTA FIRST JUDICIAL DISTRICT
--------------------------------
Samuel H. Hertogs, William J.
Crist, Mary A. Crist, and
Paul W. Lawrence,
Petitioners,
V• PETITION FOR ANNEXATION
City of Hastings,
Dakota County, Minnesota
Respondent .
---------------------------------
Pursuant to Minnesota Statues §414 . 033, the undersigned,
Samuel H. Hertogs, William J. Crist, Mary A. Crist, and Paul W.
Lawrence, being all of the owners thereof, petition the City
Council of the City of Hastings, Minnesota for annexation of the
land described on the attached Exhibit "A" . The basis for such
annexation is as follows :
1 . The land is urban or suburban in character or is about
to become so.
2 . The land abuts the Municipality and the area to be
annexed is less than 60 acres.
3 . The land is not presently served by public sewer
facilities and such sewer facilities are not otherwise
available.
Dated: 1. (S • 2000 .
Samuel H. Hert gs, etitioner
Dated: ? �, 2000 .
William J. Petitioner
,, - {; i
Dated: 2000 . f ° - fc.� )
Mary A. jCrist, Petitioner
/V
Dated: 2000 .
Paul. W. Lawrence, Petitioner
EXHIBIT A
That part of the Southeast Quarter (SE 1/4) of Section Three
(3) , Township one Hundred Fourteen (114) , Range Seventeen (17) ,
Dakota County, Minnesota, described as beginning at a point,
which point is the Northwest corner of the said Southeast
Quarter (SE 1/4) ; thence South on said West line 240 , 29 feet
thence South 89 degrees 07 minutes 53 seconds East for a
distance of 1213 .35 feet, more or less, to the center line of
State Trunk Highway No. 316; thence Northwesterly along said
centerline for 319 .40 feet, more or less , to the North line of
said Southeast Quarter; thence North 89 degrees 51 minutes 53
seconds West along said North line for 1, 018 . 80 feet to the
point of beginning.
ORDINANCE NO.
AN ORDINANCE OF THE CITY OF HASTINGS EXTENDING
ITS CORPORATE LIMITS TO INCLUDE CERTAIN LAND ABUTTING THE
CITY WHICH IS OWNED BY SAMUEL H. HERTOGS,WILLIAM J. CRIST,
MARY A. CRIST AND PAUL W. LAWRENCE
PREAMBLE
Samuel H. Hertogs, William J. Crist, Mary A. Crist and Paul W. Lawrence have
represented to the city of Hastings that they are the sole owners of property described
as:
That part of the Southeast Quarter(SE %)of Section Three (3), Township One
Hundred Fourteen (114), Range Seventeen (17), Dakota County, Minnesota, described
as beginning at a point,which point is the Northwest comer of the said Southeast
Quarter(SE '/); thence South on said West line 240.29 feet thence South 89 degrees 07
minutes 53 seconds East for a distance of 1213.35 feet, more or less, to the center line
of State Trunk Highway No. 316; thence Northwesterly along said centerline for 319.40
feet, more or less, to the North line of said Southeast Quarter; thence North 89 degrees
51 minutes 53 seconds West along said North line for 1, 018.80 feet to the point of
beginning.
That the property is unincorporated; it abuts the limits of the City of Hastings; is
not included within any other municipality; is not included in any area that has already
been designated for orderly annexation pursuant to Minn. Stat. 414.0325; and is
approximately 6.693 acres in size.
Section 1. The City Council hereby determines and finds that the property
described above abuts the.City of Hastings; that the area to be annexed is 60 acres or
less, that the property is not included in any area that has already been designated for
orderly annexation pursuant Minn. Stat.414.0325; that the City of Hastings received a
properly prepared Petition for Annexation signed by all of the owners of the property;
and that the Petition for Annexation complies with all of the provisions of Minn. Stat.
414.033.
Section 2. The property is urban or suburban in character and is in need of City
services which can be provided by the City of Hastings.
Section 3. The corporate limits of the City of Hastings are hereby extended to
include the property described above and that same property is hereby annexed to and
included within the City of Hastings A if the property had originally been a part of the
City.
Section 4. The City Clerk is directed to file a certified copy of this Ordinance with
the Minnesota Office of Planning; Marshan Township; Dakota County and the Minnesota
Secretary of State.
Section 5. This Ordinance shall become effective upon its pasage, seven days
after its publication, the filing of the certified copies as directed in Section 4 and upon
approval of this Ordinance by the Minnesota Office of Planning.
Adopted by the City Council of the City of Hastings, this , day of
December, 2000.
Ayes:
Nays:
Michael D. Werner
Mayor
ATTEST:
Melanie Mesko
City Clerk
Certification
Melanie Mesko, City Clerk of the City of Hastings, does hereby certify that the foregoing
Ordinance is a true and correct copy of the Ordinance that was duly adopted at a regular
meeting of the City Council of the City of Hastings held on . December, 2000.
(SEAL)
Melanie Mesko
City Clerk
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' i 1
CERTIFICATE OF MAILING
STATE OF MINNESOTA)
COUNTY OF DAKOTA) ss.
CITY OF HASTINGS)
I,David M.Osberg,City Administrator of the City of Hastings,Dakota County,Minnesota,
do hereby certify that a Notice of Public Hearing concerning adoption of an Ordinance extending
its Corporate Limits to include certain land abutting the City which is owned by Samuel H.Hertogs,
William J. Crist, Mary A. Crist and Paul W. Lawrence was mailed to the attached list of property
owners.
In witness Whereof I have hereunto set my hand and seal this 9th day of
November, 2000.
David M. Osberg
City Administr r
City of Hasti s, Mi esota
(SEAL)
City of Hastings
City Council
Public Hearing
Notice is hereby given that the City Council of the City of Hastings will conduct a
public hearing on Monday December 18, 2000 at 7:00 PM in the Council Chambers in
the Hastings City Hall, 101 E. 4`" Street, to consider the adoption of An Ordinance of the
City of Hastings Extending Its Corporate Limits to Include Certain Land Abutting the City
Which is Owned by Samuel H. Hertogs, William J. Crist, Mary A. Crist and Paul W.
Lawrence. All persons interested in commenting on the proposed ordinance will be
given an opportunity to do so at the public hearing. A copy of the ordinance is available
at the Hasti s City Hall during normal business hours.
David M. OZ- '-
City,
AdminiPubl' : N ,
I William H&Jennifer Kassa Lot 8,Blk 3,
185 37th St W Cali Park
Hastings,MN 55033
OWN:
2 Samuel Hertogs S 134.11 ft of N 374.40 ft of SEy4 lying
1350 Frontage Rd S W of Rd Ex pt platted as South Pines
Hastings,MN 55033 Section 3,Two 114,Range 17
OWNS:
3 David J Finn�gan N'F�of SWY4,
John Conzetdius�'m Section 3,Two 114,Range 17
25251 Chippendale Ave
Faimingto�J'MN 55024
OWN: {
A ..
4 John S&Nancy Trombley Lot 1,Blk 3,
175 W 37th St g Plains
Hastingmaola
OWN:
5 Joel V&Frances EHaC&1 Vnty Lot 2,Blk 3,
165 W 37th St Green Plains
Hastings,MN 55033
(Torrens)
OWN:
i A 6s 'act
a
i
6 Ann M&Darren B Cole Lot 3,Blk 3W Title
1 5 37th St W Green Plaits"
9Icings,MN 55033 (Torrens)
7 Ifavid M&Patricia A Berg Lot 4,Blk 3,
145W97th`St" '" " -----!!! Green Plains
Hastings,MN 55033 (Torrens)
OWN:
8 Michael L&Ann M Westland Lot 5,Blk 3,
135 W 37th St Green Plains
Hastings,MN 55033 (Torrens)
OWN:
s ;:.
9 Ronald G&Deian L Crock Lot 6,Blk 3,
125 W 37th St Green Plains
Hastings,MN 55033 (Torrens)
OWN:
10 Robert Lee Moore Jr Lot 7,Blk 3,
115 W 37th St Green Plains
Hastings,MN 55033 (Tonins)
OWNS:
11 Donna MeiereTste _ Lot 8,Blk 3,
3690 Red Wing Blvd Green Plains
Hastings,MSI 55033 (Torrens)
OWNS: ¢
Irvin A&Therese C Siebenaler
3690 Red''Ning Blvd
Hastings,MN 55033 ;
,LIFE ESTATE:
it
]4
Coua'y
k w
i
State of Minnesota,)
:ss.
county of Dakota.)
Dakota County Abstract&Title does hereby certify that the foregoing
exhibit consisting of entries numbered 1 to 11,both inclusive,constitutes a true
and complete report of th%gppjprent ownership of all parcels of land adjoining;
12
That part of the SE% Section 3,Township 114,Range 17,described as beginning at
a point which point is the Northwest comer,of the said SE'/.;thence South on said West
line 240.29 feet then4 South 89007'53"E4st for a distance of 1213.35 feet,more or
less,to the center like of State Trunk High�ay No.316;thence Northwesterly along said
centerline for 319:40 feet,more or less,to the North line of said SE%.;thence North
89°51'S3',West along said North line for 1,68.80 feet to the point of beginning
as shown by the records of the County Ree�der and d County Treasurer of said
Dakota
County.!_Dated at Hastings,Minnesota this 15th day of October,A.D.2000 at
County
8 o cl4k A.M. k eoi" my
Dakota County Abstract&Title,
si
to An Authorized Signature.
MEMBER AMERICAN LAND TITLE ASSVX-TION
and ;
f MINNESOTA LAND TITLE ASSOIAT1ON
t 1,
Dakota County Abstract&Title agcepts.no.ras�ror�bility as to the accuracy of the
addresses in this report as said addres4s are taken from the records of the office of the
County Treasurer and the County Recorper of said Dakota County and are not
necessarily$he.most�current-addresses,&said property owners.
V111-C-2
12-11-00
To: City Council Membe
From: Darbie A.D. Johnstprs Re: 2001 Aquatic Center
Cc: Marty McNamara
After discussion with the Park and Recreation Committee,the following changes are proposed
for the 2001 season at the Hastings Family Aquatic Center.
Season Pass Rates
Resident: Ages 1-5= $36.00
Ages 6 and up=$40.00
Ages 55 and over= $36.00
Non-Resident: Ages 1-5 =$46.00
Ages 6 and up=$50.00
Ages 55 and over=$46.00
Daily Rates
Daily=$5.00/person
Children under 42"tall= $3.50/person
Under 12 months=Free
After 5 PM all patrons—$3.50/person
Family Services
The 2000 season showed an increase in passes issued by family services. To insure that we are
reaching families in need,we are researching the possibility of verifying applications with the
reduced lunch program currently used by the school district. Family Services would complete
this verification at the time the application for a season pass is completed.
Teen Night
It is proposed to add several Teen Nights to the 2001 schedule. Proposed dates include,June 22,
July 13, 20,August 3, 10, and 31. This program was very popular last year with over 300 teens
attending. Activities include a DJ(once a month),water contests,water volleyball,water
basketball,open swim, and prize drawings.
Admission Rates:
Pass holders=$3.00
Non-pass holders=$5.00
Lap Swim
The lap swim program is continually growing. There were several inquiries about evening lap
swim during the summer months. Some swimmers cannot make the early morning times and
would like an opportunity to swim laps during the evening. It is proposed to add Monday and
Friday evening lap swim from 7-8:30 PM. This would require closing the drop slide for this time
frame. It is also proposed to adjust the morning time for lap swim to accommodate the out of
town employees and HAST. The proposed time for lap swim for the 2001 season is Tuesday,
and Thursday from 5:30—7:30 AM and Saturday from 5:30—8:30 AM.
HAST
The Hastings Area Swim Team is again interested in renting the pool for practice. It is proposed
to increase their rental charge to $35.00/hour when using the pool on Monday,Wednesday,and
Fridays, and$17.50/hour when using the pool on Tuesday and Thursdays. This is a 3%increase
that is consistent with the civic arena yearly rental increases.
Daycare Providers
The 2000 season posed many problems when it came to daycare providers. Several providers
would enter the facility with 10-12 children under the age of 7 and only one adult. These
children were constantly being rescued and the providers were constantly being reminded to
watch them. The lifeguards are on duty to respond to emergencies if and when they occur. It is
proposed that each daycare provider who enters the facility must have one adult for every three
children under the age of 6 years old. It is also proposed that each daycare provider be contacted
before the beginning of the season and informed on aquatic center policies and procedures. This
meeting would be open to both parents and daycare providers to help communicate the
expectations that aquatic center staff requires of the daycare providers. Additional information
would be made available to these daycare providers and parents on aquatic safety.
Other Programs
Programs to remain the same as the 2000 season include Wednesday evening Family Swim, after
hour rentals,and birthday parties.
If you have any questions,please contact me at 480-2360.
VIII-C-3
MEMO
Date: December 13, 2000
To: Mayor d,yyCJity Council )
From: M cNamara
Subject: Riverfront Improvements
Bruce Chamberlain with Hoisington Koegler Group will attend your council meeting on
December 18, 2000 and update the council on the plans to improve the riverfront. As you are
aware in 2001 a new roadway from West Second Street to Lock and Dam 42 will be constructed .
A lighted trail extension from the Jaycee Public Access to the Lock and Dam#2 will also be
constructed. The trail is being funded with $155,000 Legislative Commission of Minnesota
Resources Grant. In order for the City to obtain this grant,the trail must be completed by June
30, 2001. The city is confident that this deadline will be met.
In the 2001 City Budget$91,000 has been requested for design and engineering work for the
proposed Riverfront Interpretive CenterBandshell. So far the city has $500,000 for this phase of
development. The city received$250,000 grant from the McKnight Foundation and $250,000
SEP Grant. The estimated total costs for this phase of development is $1.2 million. The goal is to
plan the Interpretative Center/Bandshell in 2001 and to construct in 2002. City staff will continue
to solicit grants and donations for this phase of construction.
If you have any questions regarding the riverfront improvements please call.
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