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HomeMy WebLinkAbout09-05-00 CITY OF HASTINGS Tuesday COUNCIL MEETING 7:00 P.M. DATE: September 05, 2000 I. CALL TO ORDER: 11. ROLL CALL: III. DETERMINATION OF QUORUM: IV. APPROVAL OF MINUTES: Approval of Minutes of the Regular Meeting of August 21, 2000 V. COUNCIL ITEMS TO BE CONSIDERED: PRESENTATION Hastings Lions Club — Presentation of a Check for Lions Park VI. CONSENT AGENDA: The items on the Consent Agenda are to be acted upon by the City Council in a single motion. There will be no discussion of these items unless a Councilmember or citizen so requests, in which event the items will be removed from the Consent Agenda to the appropriate department for discussion. 1. Pay All Bills As Audited 2. Resolution —Waiving Thirty-Day Waiting Period and Approval of One Day Gambling Permit for the Hastings Downtown Association on September 16, 2000 3. Schedule Special City Council Meeting for Thursday September 14, 2000 at 5:00 PM a.) Canvass Election Results b.) 2001 Budget 4. Resolution — Minnesota Cities: Building Quality Communities 5. Designation of Building Official for the City of Hastings 6. Start Process for Guardian Angels Block TIF District 7. United Way Portable Sign Permit Fee Waiver VII. AWARDING OF CONTRACTS & PUBLIC HEARING: 1. Tennis West— Construct Hockey Rink Behind Civic Arena -- $75,629.00 2. Public Hearing - Hastings Marketplace Rezoning (C-4 to R-4) 3. Public Hearing - Industrial Park Rezoning (1-2 to 1-1) VIII. REPORTS FROM CITY STAFF: A. Public Works B. City Planner 1. Ordinance— Rezoning of Industrial Park from 1-2 to 1-1 2. Minor Subdivision &Variance -1516 Ramsey Street 3. Special Use Permit -Tiller Corporation (Barton Sand and Gravel) County Rd 54 mining operation 4. Site Plan - Park Place Storage 5. Site Plan - Hastings Civic Arena Locker Room Addition 6. Ordinance — Rezoning of Hastings Marketplace from C-4 to R-4 7. Resolution — Preliminary/Final Plat - Hastings Marketplace Family Housing 1st and 2nd Addition 8. Site Plan - Hastings Marketplace Senior/Family Housing Project 9. Zoning Text Amendment-Section 10.07, Special Provisions-Temporary Car Sales C. Administrator 1. Exempt Employee Compensatory Time Policy 2. Industrial Park Staffing Proposal 3. Waste Oil Reclamation Station IX. COMMENTS FROM AUDIENCE: X. UNFINISHED BUSINESS: XI. NEW BUSINESS: XII. REPORTS FROM CITY COMMITTEES, OFFICERS, COUNCILMEMBERS: XIII. ADJOURNMENT: Next Regular City Council Meeting on Monday, September 18, 2000 Hastings, Minnesota August 21,2000 The City Council of the City of Hastings, Minnesota met in a regular meeting on Monday, August 21, 2000 in the City Hall Council Chambers, 1014' Street East,Hastings, Minnesota. Members Present: Councilmember Yandrasits, Riveness, Simacek, Johnson, Hicks, Moratzka &Mayor Werner Members Absent: None Staff Members Present: Dave Osberg, City Administrator; Shawn Moynihan, City Attorney; Lori Webster, Finance Director; Tom Montgomery,Public Works Director; Matt Weiland, City Planner; Kris Jenson,Associate City Planner/GIS Technician; and Melanie Mesko,Administrative Assistant/City Clerk Approval of Minutes Mayor Werner asked if there were any corrections or additions to the minutes of the regular meeting of August 7, 2000 or the special meeting of August 15, 2000 and hearing none approved the minutes as presented. 7 Ayes;Nays,None. Consent Agenda Moved by Councilmember Riveness,seconded by Councilmember Simacek,to approve the Consent Agenda as presented. 7 Ayes;Nays,None. 1. Pay All Bills As Audited 2. Resolution No. 8-3-00-Waiving Thirty-Day Waiting Period and Approval of One Day Gambling Permit for the Knights of Columbus on September 24, 2000 3. Resolution No. 8-4-00-Appointing the City Clerk as the City of Hastings' Data Compliance Official 4. Resolution No. 8-5-00-2001 MnDOT Transportation Agreement 5. ResolutionNo,8-6-00-Approving Application for Transfer of Liquor License at RJ's Tavern 6. Approve the Transfer of Tobacco License at Liquor Locker 7. Resolution No. 8-7-00-HYAA Grant Application: Soccer Fields at Wallin Park 8. Resolution No. 8-8-00-Final Pay Estimate-2000 Sealcoat Program-$49,145.71 9. Pay Estimate, RKI, 2000 Improvement Program 10. 2000 Budget Adjustments 11. Staff Training 12. NRRC Appointments-Mike Brown&Harold Christenson 13. Senior Center Parking 14. Planning Commission Appointment-Barb Hollenbeck 15. Resolution No. 8-9-00-Declare Excess Property-Awning 16. Renewal of Amusement Device Licenses Minutes of the Regular City Council Meeting of August 21 2000 Page 2 of 6 Resolution No. 8-10-00-Awarding Contract for the Purchase of Two Small Transit Vehicles Moved by Councilmember Simacek, seconded by Councilmember Hicks, to approve Resolution No. 8-10-00 as presented. 7 Ayes;Nays,None. Copy of resolution on file. Resolution No. 8-11-00-Award sale of$3,380,000 G.O. Improvement Bonds, Series 2000A Sue Hartman of Springsted was present to recommend approval of Resolution No. 8-11-00: Sale of the G.O. Improvement Bonds, at an interest rate of 4.79%. Moved by Councilmember Simacek, seconded by Councilmember Moratzka, to approve Resolution No. 8-11-00 awarding the sale of$3,380,000 General Improvement Bonds. 7 Ayes;Nays,None. Copy of resolution on file. Public Hearing-Guardian Angels Rezoning and Site Plan City Planner Weiland stated that Sherman&Associates,the Developer for this project,has reduced the number of townhomes proposed from 12 to 10. Mayor Werner opened the Public Hearing at 7:14 p.m. Rick Harrington of 521 Tyler Street stated that he is not opposed to the project but, would like to see different building styles in the development. Terry Lares at 410 E. 61 Street questioned the need for this property to be rezoned for this project. He stated that he was concerned with the City of Hastings losing it's small town feel with this type of developments. City Planner Matt Weiland stated that this project is consistent with the City's Comprehensive Plan that was adopted by the Council which states that certain properties will be guided as higher densities rather than the City expanding outside its current boarders. Michelle Harrington of 521 Tyler Street stated she was concerned with the density proposed for this project and questioned how the project would be financed. Loren Brueggemann stated that the project is financed through MHSA. Kathy O'Brien of 222 E. 511' Street stated concerns about proposed sewer, water and street improvements and the impact it may have on her trees. O'Brien also stated that she did not feel that there were enough jobs within walking distance for that aspect to be used as a selling point for this project. Ms.O'Brien also stated that she was concerned that the crime rates in the neighborhood will increase. Leni Hagen of 303 E. 51 Street stated she was concerned with the density and the lack of green space in the project. Carol Novak of 1440 181 Court stated she felt that this was a good project for the City and she supported it. Debbie Handelson of 517 W. 5' Street stated that she felt this was a good project and that she felt that the height of the buildings proposed are appropriate for this neighborhood and that the idea of shared parking is also appropriate. Mike Harp of 503 Ramsey Street said that he was concerned with the density and that he felt maybe the Comprehensive Plan is wrong to guide this property as higher density. He also questioned any future use for the Middle School which is up for sale and whether that would be high density. Minutes of the Regular City Council Meeting of August 21, 2000 Page 3 of 6 City Planner Matt Weiland stated that the school property is guided for 4 to 8 units per acre, which is consistent with the current neighborhood density. Joe Vonley of 420 E. 61 Street stated that she did not agree the project and felt there is not enough parks or green space, there are not enough jobs downtown to justify the project. Pat Handleson of 517 W.51 Street stated that he supported this project and felt that the City's current affordable housing development have been good neighbors and that he did not feel this development would be any different. Kathy Halgren of 215 E.8t'Street stated concerns about an increase in crime and the density. Bob Anderson of 215 E. 81 Street questioned the safety of a womens housing shelter. Michelle Harrington of 521 Tyler Street questioned why the block has not been designated historical. Kelly Kecko of 801 Ramsey Street asked whether the project had been considered to be owner occupied. Loren Brueggemann stated that the project will be rental because the developers are trying to fill a housing need that doesn't currently exist in the City of Hastings. Karen Gebhart of 206 E. 5`" Street stated that she would like to see the City focus on high value, low volume development rather than this proposal. Nick Humbert of 121 W. 91 Street stated that the former owners of the church received less money when they sold it because they felt positively about the type of development that Sherman & Associates was proposing. Jim Mortanson of 407 Tyler Street questioned whether the City could require that the materials be purchased from the City or that the workers used on this project could be hired within the City. Mayor Werner stated that this is not a City financed or City directed project and therefore the City cannot dictate those factors. Public Works Director Tom Montgomery outlined the proposed utility and street improvements presented to the Council as requested from their August 7'meeting. Montgomery stated that any and all redevelopment in this area would require a utility upgrade. Montgomery outlined three options for the Council to consider: 1.) Replace the utilities and patch the streets with no assessments to surrounding property owners;2.)Replace the utilities, reconstruct the streets and assess according to current City policy; or 3.) Replace the utilities, reconstruct the streets and assess according to a new redevelopment assessment policy that would result in abutting property owners being assessed for half of the assessments they would have been assessed had not redevelopment accelerated the time frame for the street construction. Hearing no further public comments the public hearing was closed at 8:51 p.m. Guardian Angels Redevelopment Block-2nd Reading Rezoning Moved by Councilmember Yandrasits, seconded by Councilmember Hicks,to approve the 21 Reading for the Rezoning of Guardian Angels Redevelopment Block. 6 Ayes;Nays, Johnson. Minutes of the Regular City Council Meeting of August 21,2000 Page 4 of 6 Guardian Angels Redevelopment Block-Site Plan Moved by Councilmember Hicks, seconded by Councilmember Yandrasits,to remove this item from the table. Moved by Councilmember Hicks,seconded by Councilmember Simacek,to approve the new site plan as proposed by Guardian Angels, which would have 10 townhome units rather than 12 townhome units. Moved by Mayor Werner, seconded by Councilmember Simacek,to amend the motion for the City to pay water,sewer and for the patching ofthe streets in this development with the condition that if residents want an entire new street they can petition for the project improvements and be assessed for half of the assessments due to the fact that these improvements are being made at an accelerated rate due to the proposed development. 7 Ayes; Nays,None on the issue of the site plan to be approved with the amendment. 5 Ayes;Nays, Councilmembers Riveness & Johnson Council Adjourned for a Five Minutes Recess The meeting reconvened at 9:35 p.m. Authorization to Contract Property Survey Montgomery requested authorization to contract for property surveys and begin the process to declare excess two properties that are no longer needed by the Utilities Department. Site No. 1 is abutting General Sieben Drive north of 151 Street by the well site; Site No.2 is the site of the 231 Street water tower. Moved by Councilmember Riveness,seconded by Councilmember Simacek,to authorize the contract of a property survey. 7 Ayes;Nays,None. First Reading/Order Public Hearing-Hastings Marketplace Rezoning (C-4 to R-4) Moved by Councilmember Moratzka, seconded by Councilmember Hicks, to approve the V Reading and order a public hearing for September 5, 2000 Council meeting for the rezoning of the Hastings Marketplace property. 7 Ayes;Nays,None. First Reading/Order Public Hearing-Industrial Park Rezoning (Park Place) Moved by Councilmember Simacek,seconded by Councilmember Moratzka,to set a public hearing for September 5, 2000 meeting for the Industrial Park Rezoning. 7 Ayes;Nays,None. Special Use Permit-Park Place Industrial Park Moved by Councilmember Yandrasits, seconded by Councilmember Riveness, to approve this special use permit for Park Place Storage with the condition added that regular checks will be conducted to insure that usage is in compliance with the requirements of the permit. 7 Ayes;Nays,None. Minutes of the Regular City Council Meeting of August 21,2000 Page 5 of 6 Roof Sign-1st National Bank(Historic Downtown Directional Sign) Moved by Councilmember Moratzka,seconded by Councilmembcr Johnson,to approve the roof sign as proposed. 7 Ayes;Nays,None. Zoning Code Amendment-Temporary Car Sales Administrator Moved by Councilmember Hicks,seconded by Councilmember Yandrasits,to table this item to the Planning Committee of the Council for a recommendation. 7 Ayes;Nays,None. Request for TRAC service outside the Hastings City Limits Moved by Councilmember Moratzka, seconded by Councilmember Johnson, to deny the request for TRAC service outside the City limits. 7 Ayes;Nays,None. Retirement Request-Twyla Geiken Moved by Councilmember Yandrasits, seconded by Councilmember Hicks,to approve the request by TRAC Driver Twyla Geiken to retire early outside the provisions of the 49er's Union Contract. 5 Ayes;Nays, Councilmember Johnson&Mayor Werner Comments from the Audience Tom Siebenaler of 415 Robert Drive and Dianne Comer of 407 Robert Drive stated that they arc having water and drainage problems in their neighborhood and would like to know who is responsible for fixing the problem. Council assured them that City Staff would work with them for a successful resolution to this issue. Closed Door Session Lawsuit Moved by Councilmember Simacek,seconded by Councilmember Johnson,to adjourn to the closed door session at 10:14 p.m. to discuss the Wilbur litigation matter. The closed door session was opened at 10:15 p.m. Members Present: Councilmember Yandrasits, Riveness, Simacek, Johnson, Hicks, Moratzka & Mayor Werner Members Absent: None Staff Members Present: Dave Osberg, City Administrator; Melanie Mesko,Administrative Assistant/City Clerk; Shawn Moynihan, City Attorney Moved by Councilmember Hicks, seconded by Councilmember Moratzka, to adjourn the closed door session at 10:30 p.m. 7 Ayes;Nays,None. Minutes of the Regular City Council Meeting of August 21 2000 Page 6 of 6 Moved by Councilmember Yandrasits, seconded by Councilmember Riveness,to approve the settlement proposed by the LMCIT. 7 Ayes;Nays,None. Adjournment Moved by Councilmember Hicks, seconded by Councilmember Riveness, to adjourn the meeting at 10:31 p.m. 7 Ayes;Nays,None. ATTEST Mayor City Clerk VIA Date: 08/31/2000 Time: 14:22:37 Operator: LYNNE BENSON Page: 1 City of Hastings FM Entry - Invoice Payment - Department Report Department Vendor Name Description Amount -------------------- ------------------- ------------------------ ----------- DAKOTA COUNTY SOIL/W ARBOR OAKS 22.50 DAKOTA COUNTY SOIL/W FEATHERSTONE RIDGE 90.00 _ DAKOTA COUNTY SOIL/W HIGH SCHOOL 67.50 DAKOTA COUNTY SOIL/W RIVERWOOD 7TH 45.00 DAKOTA COUNTY SOIL/W WALLIN 157.50 MINNESOTA MUTUAL SEPTEMBER LIFE INSURANCE 654.15 Total for Department 1,036.65* COUNCIL JOHNSON, R.L. JEWELE RETIREMENT WATCH-GEIKEN 140.58 COUNCIL MINNESOTA MUTUAL SEPTEMBER LIFE INSURANCE 50.63 Total for Department 6011 191.21* ADMINISTRATION CORPORATE EXPRESS INDEX TABS 37.13 ADMINISTRATION CORPORATE EXPRESS KEYBOARD DRAWER 58.55 A ISTRATION CORPORATE EXPRESS PAPER FOLDER 859.9'8 ADI-uNISTRATION CORPORATE EXPRESS PAPER/BINDERS/ENVELOPES 243.15 ADMINISTRATION CORPORATE EXPRESS RETURN KEYBOARD DRAWER -58.55 ADMINISTRATION FARMER BROS CO. COFFEE 53.18 ADMINISTRATION FORTIS BENEFITS INS SEPT LTD 58.64 ADMINISTRATION IKON OFFICE SOLUTION CITY HALL FAX MACHINE 1,774.29 ADMINISTRATION IKON OFFICE SOLUTION MAITENANCE-FAX 350.00 ADMINISTRATION MINNESOTA MUTUAL SEPTEMBER LIFE INSURANCE 18.75 ADMINISTRATION SPRINT AUGUST PHONE 1,120.82 Total for Department 6020 4,515.94* CITY CLERK FORTIS BENEFITS INS SEPT LTD 16.34 CITY CLERK HASTINGS STAR GAZETT HASTINGS MARKEPLACS�PREL 20.70 CITY CLERK HASTINGS STAR GAZETT POLICE OFFICER AD 79.50 CITY CLERK HASTINGS STAR GAZETT S.U.P.BARTON GRAVEL 20.70 CITY CLERK -. MESKO, MELANIE MAUMA MEETING 36.98 CITY CLERK MINNESOTA MUTUAL SEPTEMBER LIFE INSURANCE 4.95 CITY CLERK RIVER VALLEY CLINIC PHYSICAL- N JUDGE 109.50 Total for Department 6040 288.67• ELECTIONS EMILY-S MEAT/CHEESE/BRKFST TRAYS 63.47 ELECTIONS HASTINGS STAR GAZETT ELECTION JUDGE AD 79.50 ELECTIONS HASTINGS STAR GAZETT LOCATION OF POLLING PLAC 205.60 ELECTIONS SCHROEDER, ADELINE REIMS ELECTION TRAINING 26.21 Total for Department 6041 374.78* FINANCE FORTIS BENEFITS INS SEPT LTD 73.59 FINANCE NAI TREASURY MANAGEME MEMBERSHIP-STARK 75.00 FINANCE MINNESOTA MUTUAL SEPTEMBER LIFE INSURANCE 30.00 FINANCE WEBSTER, LORI A. AUGUST GFOA MTG 15.00 FINANCE WEBSTER, LORI A. AUGUST GFOA MTG-MILEAGE 16.57 FINANCE WELLS FARGO BROKERAG JULY SAFEKEEPING FEES 49.00 Total for Department 6050 259.16* CITY FACILITIES CRAMER BLDG SERVICE SERVICE CALL 203.13 CITY FACILITIES DATA COMM WAREHOUSE WALL PLATES/JACKS 91.76 CITY FACILITIES FORTIS BENEFITS INS SEPT LTD 13.04 Date: 08/31/2000 Time: 14:22:38 Operator: LYNNE BENSON Page: 2 City of Hastings FM Entry - Invoice Payment - Department Report )epartment Vendor Name Description Amount '------------------- -------------------- ------------------------ ------------ :ITY FACILITIES MAINTENANCE ENGINEER LIGHTS 76.66 _ITY FACILITIES MINNEGASCO,ACCT'S PA AUGUST GAS 107.38 :ITY FACILITIES MINNESOTA MUTUAL SEPTEMBER LIFE INSURANCE 7.50 :ITY FACILITIES NAT'L BUSINESS FURNI TABLE 136.95 :ITY FACILITIES NORTHERN STATES POWE AUGUST ELECTRIC 1,307.68 =Y FACILITIES ORKIN PEST CONTROL SERVICE AUGUST 2000 82.05 :ITY FACILITIES T.D.'S CLEANING AUGUST POLICE DEPT CLEAN 1,118.25 :ITY FACILITIES TOWER CLEANING SYSTE CITY HALL CLEANING-AUGUS 1,150.20 Total for Department 6080 4,294.60* :ITY FACILITIES LIGH MINNEGASCO,ACCI'S PA AUGUST GAS 46.85 Total for Department 6081 46.85* PLANNING FORTIS BENEFITS INS SEPT LTD 32.84 PLANNING MINNESOTA MUTUAL SEPTEMBER LIFE INSURANCE 17.25 Total for Department 6090 50.09* POLICE ASSOC. CLINIC OF PSY PSYCHOLOGICAL EXAM BUKKI 350.00 POLICE BUREAU OF CRIMINAL A SURVIVAL SPANISH-WUOLLET 360.00 POLICE CITY OF ST. PAUL BIKE TRAINING SCHOOL 900.00 POLICE CITY OF MPLS. AUTOMATED PAWN SYSTEM 129.00 POLICE COMPUMASTER PC TROUBLESHOOTING WKSP- 895.00 POLICE CONVERGENT COMMUNICA PHONE SYSTEM REPAIRS 1,041.04 POLICE FORTIS BENEFITS INS SEPT LTD 382.21 POLICE GERRY'S FIRE PROTECT RECHARGE FIRE EXTINGUISH 44.21 POLICE ITL PATCH & MONOGRAM PATCHES FOR UNIFORMS 77.48 POLICE MINNESOTA MUTUAL SEPTEMBER LIFE INSURANCE 210.00 POLICE NEW WORLD INSTRUMENT WINDOW TINT SYSTEM 299.00 POLICE NEXTEL COMMUNICATION PD CELL PHONE 734.91 POLICE ON SITE SANITATION RANGE PORTABLE RESTROOM 81.65 POLICE PATROL BIKE SYSTEMS BIKE PATROL EQUIP/UNIFOR 407.10 POLICE PITNEY BOWES DICTATION EQUIP 371.00 POLICE RIVER VALLEY CLINIC PHYSICAL-B BUKKILA 101.00 POLICE 61 MARINE & SPORTS REPAIRS TO 97 SCRAMBLER 244.73 POLICE SPECIAL TEE'S RESERVE OFFICER SHIRTS 22.50 POLICE SPECIAL TEE'S SHIRTS-BIKE PATROL 99.13 POLICE SPRINT AUGUST PHONE 1,638.34 POLICE TECH PARTNERS KEYBOARD 59.59 POLICE TROPHIES PLUS RETIREMENT PLAQUE-SALES 2.93 POLICE TROPHIES PLUS RETIREMENT PLAQUE-SORENS 45.00 POLICE UNIFORMS UNLIMITED BELT/SOX-M MCMENOMY 43.50 POLICE U.S. INTERNET MONTHLY USER FEE 59.95 POLICE VAN METER & ASSOCIAT POLICE MANAGEMENT SCHOOL 125.00 POLICE VAN METER & ASSOCIAT POLICE MGMT SCHOOL 155.00 POLICE WAL MART STORE #01-1 AMMO-RESERVE SHOOT 74.12 POLICE WAL MART STORE #01-1 ATV SUPPLIES 36.48 POLICE WAL MART STORE #01-1 BATTERIES 8.35 POLICE WAL MART STORE #01-1 INK CARTRIDGES 57.37 Total for Department 6210 9,055.59* Date: 08/31/2000 Time: 14:22:39 Operator: LYNNE BENSON Page: 3 City of Hastings FM Entry - Invoice Payment - Department Report Department Vendor Name Description Amount ------------------ -------------------- --------------------- --------- CRIME WATCH/PREVENTI MID-AMERICAN SPECIAL CUSTOM COLORING HOOKS-CR 519.06 CRIME WATCH/PREVENTI MID-AMERICAN SPECIAL FINGERPRINT KITS 402.53 CRIME WATCH/PREVENTS NAT'L ASSN OF TOWN W BUTTONS/CAPS/BALLOONS/NE 1,339.21 CRIME WATCH/PREVENTI RDJ SPECIALTIES, INC KEYTAGS 357.72 Total for Department 6215 2,618.52* D.A.R.E. PROGRAM MN CRIME PREVENT. AS MCPA REGISTRATION-HICKS/ 140.00 Total for Department 6218 140.00* BUILDING FORTIS BENEFITS INS SEPT LTD 69.02 BUILDING MINNESOTA MUTUAL SEPTEMBER LIFE INSURANCE 31.50 BUILDING STATE OF MN BOARD OF 4 INSPECTION CERTIFICATE 100.00 Total for Department 6240 200.52* ENGINEERING FORTIS BENEFITS INS SEPT LTD 70.55 ENGINEERING MINNESOTA MUTUAL SEPTEMBER LIFE INSURANCE 38.00 Total for Department 6311 108.55* STREETS AM SITE FURNITURE TRASH RECEPTACLES 521.20 STREETS ANDERSEN, E.F. & ASS SIGNS 797.05 STREETS CAMAS MINNESOTA INC. FOR 2000 SEALCOAT 2,227.58 STREETS COMMERCIAL ASPHALT C BLACKTOP 116.89 STREETS DOYLE EQUIPMENT INC. SHAFT/COUPLING/FLANGE/KE 261.10 STREETS FORTIS BENEFITS INS SEPT LTD 121.87 STREETS G & K SERVICES MATS & TOWELS 83.82 STREETS GORDY'S GLASS WINDSHIELD 332.26 STREETS GRAYBAR ELECTRIC IGNITORS/LAMPS 363.86 STREETS GRAYBAR ELECTRIC LAMPS 275.00 STREETS GRAYBAR ELECTRIC PROMPT PAY DISCOUNT -15.74 STREETS GRAYBAR ELECTRIC TAPE/HEAT SHRK/LOCKING T 148..17 STREETS LAKELAND TRUCK CENTS SPRINGS 172.05 S 'TS MIDWEST MACHINERY, I PAD-UNIT 108 221.80 SIu ETS MINNEGASCO,ACCT'S PA AUGUST GAS 33.83 STREETS MINNESOTA MUTUAL SEPTEMBER LIFE INSURANCE 60.00 STREETS NEXTEL COMMUNICATION CELL PHONE 488.29 STREETS NIEBUR IMPLEMENT CO WHEELS 169.34 STREETS NORTHERN STATES POWE AUGUST ELECTRIC 371.81 STREETS RAGAN,BRAD INC TIRE REPAIR 37.92 STREETS RENTALL HASTINGS SAW, DIAMOND BLADE 136.82 STREETS SOLBERG AGGREGATE CO LIMEROCK 565.22 STREETS SPRINT AUGUST PHONE 240.20 STREETS WAL MART STORE #01-1 ADD MACHINE/OFFICE SUPPL 154.99 Total for Department 6312 7,885.33* STREET LIGHTING MILLERBERND BRIDGE BASE 174.66 STREET LIGHTING NORTHERN STATES POWE AUGUST ELECTRIC 1,593.08 STREET LIGHTING SHERWIN-WILLIAMS PAINT 81.03 STREET LIGHTING SHERWIN-WILLIAMS PAINT/BRUSH 32.85 Total for Department 6313 1,881.62* Date: 08/31/2000 Time: 14:22:39 Operator: LYNNE BENSON Page: 4 City of Hastings FM Entry - Invoice Payment - Department Report Department Vendor Name Description Amount -------------------- -------------------- ------------------------ -------—--- RECYCLE/COMPOST WASTE MANAGEMENT CITY CLEAN UP WASTE CONT 5,322.73 Total for Department 6619 5,322.73* RETIREE'S HEALTH INS MINNESOTA MUTUAL SEPTEMBER LIFE INSURANCE 27.80 Total for Department 6922 27.80* Total for Fund 101 38,298.61• PARKS/RECREATION BEACON BALLFIELDS BASES/PITCHERS BOX 487.76 PARKS/RECREATION CEMSTONE PRODUCTS CO CONCRETE MIX 44.73 PARKS/RECREATION DOERER'S GENUINE PAR CLEANER/PATCH/CEMENT 30.63 PARKS/RECREATION DOERER'S GENUINE PAR LENS 24.22 PARKS/RECREATION DOERER'S GENUINE PAR OIL/FILTERS 52.15 PARKS/RECREATION FORTIS BENEFITS INS SEPT LTD 104.24 PARKS/RECREATION GERLACH SERVICE,INC. DIODE/BRUSH HOLDER ASSY 75.43 PARKS/RECREATION GERLACH SERVICE,INC. DIODE/BRUSH HOLDER ASSY' 4.90 - PARKS/RECREATION HASTINGS STAR GAZETT AD FOR OUTDOOR HOCKEY RI 64.25 PARKS/RECREATION MINNEGASCO,ACCT'S PA AUGUST GAS 48.17 PARKS/RECREATION MINNESOTA MUTUAL SEPTEMBER LIFE INSURANCE 60.00 PARKS/RECREATION NORTHERN STATES POWE AUGUST ELECTRIC 2,179.59 PARKS/RECREATION SOLBERG AGGREGATE CO 1.35 PARKS/RECREATION SOLBERG AGGREGATE CO AGGREGATE 17.08 PARKS/RECREATION SPECIALIZED.TURF SOD SOD 44.73 PARKS/RECREATION SPRINT AUGUST PHONE 172.69 Total for Department 6520 3,411.92* Total for Fund 200 3,411.92* AQUATIC CENTER BURNS, JENNIFER SIGN LANGUAGE TRANSLATER 40.00 AQUATIC CENTER JOHNSON, DARBIE A.D CD-RW DISCS 19.16 AQUATIC CENTER MINNEGASCO,ACCT'S PA AUGUST GAS 3,782.79 AQUATIC CENTER RECREATION SUPPLY CO BASKETBALL UNIT/VOLLEYBA 1,022.06 AQUATIC CENTER WAL MART STORE #01-1 NON LATEX GLOVES 8.72 AQUATIC CENTER WAL MART STORE #01-1 POOL SUPPLIES 52.09 Total for Department 6511 4,924.82* Total for Fund 201 4,924.82* ^ULTURE/RECREATION MOSS & BARNETT LEGAL FEES-CABLE RENEWAL 637.00 Total for Department 6560 637.00* Total for Fund 205 637.00* FIRE CHIEF SUPPLY BATTERIES 56.04 FIRE CLAREY'S SAFETY EQUI TOOL 493.50 FIRE FAIR OFFICE WORLD ENVELOPES/POST-IT'S 30.51 FIRE FAIR OFFICE WORLD PAPER/MARKERS 128.03 FIRE FAIR OFFICE WORLD PAPER/PENS/NOTE PADS/TAP 89.98 FIRE FAIR OFFICE WORLD RECEIPT BOOK 6.75 FIRE FORTIS BENEFITS INS SEPT LTD 181.65 Date: 08/31/2000 Time: 14:22:40 Operator: LYNNE BENSON Page: 5 City of Hastings FM Entry - Invoice Payment - Department Report Department Vendor Name Description Amount --------------"----- -------------------- ------------------------ ------------ FIRE MINNEGASCO,ACCT'S PA AUGUST GAS 87.71 FIRE MINNESOTA MUTUAL SEPTEMBER LIFE INSURANCE 90.00 FIRE NAT'L FIRE PROTECTIO MEMBERSHIP 115.00 FIRE SPRINT AUGUST PHONE 500.40 FIRE WORKING FIRE VIDEO T TRAINING SERIES 300.00 Total for Department 6220 2,079.57+ AMBULANCE HAUGEN, JOAN OVERPMT CALL 200000659 8.23 AMBULANCE MEDICA CHOICE OVERPMT S ROLOFF 775.50 AMBULANCE PARR EMERGENCY,INC AMB SUPPLIES 306.90 AMBULANCE PRAXAIR DISTRIBUTION OXYGEN 125.65 AMBULANCE REGINA MEDICAL CENTS AMB SUPPLIES 88.60 Total for Department 6230 1,304.88* Total for Fund 213 3,384.45* OTHER SERVICES/CHARG BOLTON & MENK INC CONSULTING L/D ROAD 2,708.00 OTHER SERVICES/CHARG BRKW APPRAISALS BENEFITS APPRAISAL 2000- 3,000.00 OTHER SERVICES/CHARG BRKW APPRAISALS BENEFITS APPRAISAL 2000- 3,000.00 OTHER SERVICES/CHARG BRKW APPRAISALS BENEFITS APPRISAL 2000-3 4,500.00 Total for Department 6700 13,208.00* Total for Fund 400 13,208.00• ROADSIDE PARK SHADE TREE ACRES MOVE TREE ® ROADSIDE PAR 175.00 Total for Department 6772 175.00• VETS ATHLETIC COMPLE BRYAN ROCK PRODUCTS, RED BALL DIAMOND AGG 443.09 Total for Department 6786 443.09* Total for Fund 401 618.09* ADmiNISTRATION EHLERS & ASSOC ANNUAL TIF REPORT TO STA 218.75 Total for Department 6631 218.75* Total for Fund 402 218.75* ADMINISTRATION FORTIS BENEFITS INS SEPT LTD 12.94 ADMINISTRATION HOMETOWN MINNESOTA 12 MONTH SUBSCRIPTION 150.00 ADMINISTRATION MINNESOTA MUTUAL SEPTEMBER LIFE INSURANCE 6.75 Total for Department 6631 169.69* Total for Fund 404 169.69* OTHER SERVICES/CHARG FORTIS BENEFITS INS SEPT LTD 11.70 OTHER SERVICES/CHARG MINNESOTA MUTUAL SEPTEMBER LIFE INSURANCE 1.50 Total for Department 6700 13.20* Total for Fund 407 13.20* Date: 08/31/2000 Time: 14:22:40 Operator: LYNNE BENSON Page: 6 City of Hastings FM Entry - Invoice Payment - Department Report Department Vendor Name Description Amount -------------------- ------------------- ----------------------- ------------ CHAPMAN, CLARENCE REFUND PERMIT 2316 159.75 Total for Department 159.75* WATER SABLE SERVICE LABOR/REPAIRS 92.43 WATER CRAWFORD DOOR CO. CYLINDERS & LABOR 182.00 WATER DAKOTA ELECTRIC ASSN AUGUST ELECTRIC 24.97 WATER FORTIS BENEFITS INS SEPT LTD 83.72 WATER GRAYBAR ELECTRIC BUTT SPLICE CONN 149.10 WATER HACH COMPANY FLUORIDE 148.02 WATER MINNEGASCO,ACCT'S PA AUGUST GAS 101.88 WATER MINNESOTA MUTUAL SEPTEMBER LIFE INSURANCE 46.25 WATER NEXTEL COMMUNICATION CELL PHONE 404.07 WATER NINE EAGLES GOLF CO. SHIRTS-GARY R 34.00 WATER NORTHERN STATES POWE AUGUST ELECTRIC 383.07 WATER SPRINT AUGUST PHONE 240.19 WATER SPRINT INSTALL/CHANGE PHONES 1,497.45 WATER T.D.'S CLEANING PUBLIC WORKS CLEANING AU 319.50 WATER US FILTER DISTRIBUTI 2" METER 275.45 WATER US FILTER DISTRIBUTI METER CONNECTORS/WASHERS 183.18 WATER US FILTER DISTRIBUTI MXU UNIT BRACKET 239.06 Total for Department 7100 4,404.34* Total for Fund 600 4,564.09* WASTEWATER DAKOTA ELECTRIC ASSN AUGUST ELECTRIC 23.64 WASTEWATER FORTIS BENEFITS INS SEPT LTD 34.45 WASTEWATER MINNESOTA MUTUAL SEPTEMBER LIFE INSURANCE 16.25 WASTEWATER NORTHERN STATES POWE AUGUST ELECTRIC 109.04 Total for Department 7300 183.38* Total for Fund 601 183.38* EMBRETSON, PAUL REFUND TRAC TOKENS 7.50 Total for Department 7.50* TRANSIT AT&T WIRELESS SERVIC TRAC CELL PHONE 11.07 TRANSIT FORTIS BENEFITS INS SEPT LTD 22.10 TRANSIT LAKELAND TRUCK CENTE FRONT BRAKE PADS 9.21 TRANSIT MINNESOTA MUTUAL SEPTEMBER LIFE INSURANCE 6.30 TRANSIT MOTOR PARTS SERVICE FILTERS-TRAC BUS 3.38 - TRANSIT NEXTEL COMMUNICATION TRAC CELL PHONE 170.09 TRANSIT SPRINT AUGUST PHONE 54.12 TRANSIT TERRY'S ACE HARDWARE SQUEEGE ,54 TRANSIT WAL MART STORE #01-1 BUS CLEANING SUPPLIES .78 Total for Department 7500 277.59* TRANSIT-OPERATIONS FORTIS BENEFITS INS SEPT LTD 11.44 TRANSIT-OPERATIONS MINNESOTA MUTUAL SEPTEMBER LIFE INSURANCE 15.00 TRANSIT-OPERATIONS SCHUTT, MARK CAN COOLERS FOR TRAC BUS 23.54 Total for Department 7501 49.98* Date: 08/31/2000 Time: 14:22:41 Operator: LYNNE BENSON Page: 7 City of Hastings FM Entry - Invoice Payment - Department Report Department Vendor Name Description Amount ----------------- ----------------- ---------------------- --------- TRANSIT-MAINTENANCE LAKELAND TRUCK CENTS FRONT BRAKE PADS 141.74 TRANSIT-MAINTENANCE MOTOR PARTS SERVICE FILTERS-TRAC BUS 51.96 TRANSIT-MAINTENANCE TERRY'S ACE HARDWARE SQUEEGE 8.28 TRANSIT-MAINTENANCE WAL MART STORE #01-1 BUS CLEANING SUPPLIES 11.98 Total for Department 7502 213.96* Total for Fund 610 549.03* CIVIC ARENA 1ST LINE BEVERAGES I ICE CREAM 169.40 CIVIC ARENA IST LINE BEVERAGES I RETURNED RED/WHITE/BLUE -69.81 CIVIC ARENA FORTIS BENEFITS INS SEPT LTD 33.59 CIVIC ARENA INSPEC, INC. STRUCTURAL DESIGN WORK 3,500.00 CT- ARENA MINNEGASCO,ACCr'S PA AUGUST GAS 360.1.6 C1 _ ARENA MINNESOTA MUTUAL SEPTEMBER LIFE INSURANCE 15.00 CIVIC ARENA SCHUMACHER'S INC ANCHOR DIA GRAY BLACK 608.65 CIVIC ARENA SCHUMACHER'S INC RETURN UMBER BLACK -14.38 CIVIC ARENA SPRINT AUGUST PHONE 164.19 CIVIC ARENA SWANSON PLBG. & HEAT DUCT WORK-AIR HANDLING U 1,678.25 CIVIC ARENA WESTBURNE SUPPLY INC RAIN CAP CHIMNEY 42.07 Total for Department 7700 6,487.12* Total for Fund 615 6,487.12* HYDROELECTRIC FORTIS BENEFITS INS SEPT LTD 14.08 HYDROELECTRIC MINNESOTA MUTUAL SEPTEMBER LIFE INSURANCE 7.50 HYDROELECTRIC SPRINT AUGUST PHONE 47.43 Total for Department 7900 69.01* Total for Fund 620 69.01* Grand Total 76,737.16* August 21, 2000 APPROVED: City Administrator Finance Director Councilmember Simacek Councilmember Riveness Councilmember Johnson Councilmember Moratzka Councilmember Hicks Councilmember Yandrasits Mayor Werner VI-2 MEMORANIP To: Mayor Werner and City Councilmembers From: Melanie Mesko, Administrative Assistant/City Clerk Date: - August 30, 2000 Re: Application for Gambling Premises Permit-Hastings Downtown Association at Professor Java's, located at 202 East 2"' Street Rerommended C'U Council Action: Approve the attached Resolution, waiving the 30-day waiting period for the Hastings Downtown Association and authorizing the Hastings Downtown Association to conduct a raffle on September 16, 2000 at Professor Java's, 202 East 2"' Street. Bs_kground: Application has been received from the Hastings Downtown Association to conduct a raffle for their organization on September 16, 2000 at Professor Java's, located at 202 East 2"' 51;reet in Hastings. The raffle's total value of prizes is estimated not to exceed $2,500.00. If Council Should approve this application, the attached resolution will be sent to the Minnesota Lawful Gambling Board showing the City's approval to allow the raffle and also to waive the 30-day waiting period. The Gambling Control Board allows up to 5 licenses of this type to be issued to a nonprofit organization per year. The Council approved a license for the Downtown Business Association in February, 2000. Should you have any concerns or questions, please do not hesitate to contact me. Attachment: 1. Resolution- Waiving the 30 day waiting period for the Hastings Downtown Association at Professor Java's, 202 East 2' 5treet. CITY OF HASTINGS RESOLUTION NO. 09- -00 EXTRACT OF MINUTES OF A MEETING OF THE CITY COUNCIL OF THE CITY OF HASTINGS,MINNESOTA HELD: SEPTEMBER 5,2000 Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Hastings,Dakota and Washington Counties, Minnesota,was duly held at the City Hall in said City on the 5'of September, 2000 at 7:00 o'clock p.m. for the purpose in part of authorizing Resolution No. 09- -00, waiving the 30 day waiting period for the Hastings Downtown Association, and authorizing the Hastings Downtown Association to conduct a raffle on September 16, 2000 at Professor Java's, 202 East 2nd Street. The following Councilmembers were present: And the following Councilmembers were absent: Councilmember introduced the following resolution and moved its adoption: RESOLUTION NO. 09- -00 RESOLUTION WAIVING THE 30 DAY WAITING PERIOD FOR THE HASTINGS DOWNTOWN ASSOCIATION TO CONDUCT A RAFFLE WHEREAS, the Hastings Downtown Association has presented an application to the City of Hastings to conduct a raffle on September 16, 2000, at Professor Java's, 202 East 2"d Street in Hastings; and WHEREAS, the Minnesota Lawful Gambling Board requires a Resolution be passed to waive the 30-day waiting period; and WHEREAS, the application for Exemption from lawful Gambling license has been presented; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hastings that the Mayor and City Clerk are authorized and directed to sign this resolution and forward to the Minnesota Department of Gaming, Gambling Control Division, showing the 30 day waiver and the approval of this application for an Exemption from Lawful Gambling License. The motion for the adoption of the foregoing resolution was duly seconded by Councilmember and, after full discussion thereof and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: Whereupon said resolution was declared duly passed and adopted. Michael D. Werner,Mayor ATTEST: Melanie Mesko,Administrative Assistant/City Clerk (SEAL) VI-3a,b MEMORANDUM TO: Honorable Mayor and City Councilmembers FROM: Dave Osberg, City Administrator DATE: August 31, 2000 SUBJECT: Schedule Special City Council Meeting RECOMMENDED CITY COUNCIL ACTION It is recommended that the City Council take action scheduling a special City Council meeting for Thursday September 14, 2000 at 5:00 PM, for purposes of canvassing the primary election results and adopting the necessary resolutions regarding the 2001 Budget and Preliminary Tax Levy. BACKGROUND The Primary Election will be conducted on Tuesday September 12, 2000. Canvassing of the election results was previously set for Thursday September 14, 2000 at 7:00 PM. With this action, the meeting would be conducted at 5:00 PM. In addition to canvassing the primary election results, the Finance Committee and Staff are requesting that the City Council adopt the necessary resolutions for setting the preliminary 2001 Budget and Tax Levy. These resolutions must be approved and forwarded to the County by September 15, 2000. The Finance Committee conducted one meeting on August 24, 2000 to review the preliminary budget submittals from the Department Heads. They have another meeting scheduled for Thursday September 7, 2000 at 7:30 AM, to review further the information regarding the preliminary budget and tax proposals, in anticipation of presenting a recommendation for the full City Council to consider at the special meeting on Thursday September 14, 2000. David M. Osberg City Administrat VI-4 MC 145 University Avenue West, St. Paul, MN 55103-2044 Phone: (65.1) 281-1200 0 (800) 925-1122 TDD (651) 281-1290 League of Minnesota Cities LMC Fax: (651) 281-1299 • LMCIT Fax: (651) 281-1298 Cities promoting escAnce Weh Site: http://www.Imnc.org August 21, 2000 David Osberg, Admin 101 4th St E Hastings, MN 55033-1944 Dear David: I am writing to personally ask for your help. At the June Annual Conference, the League launched its Building Quality Communities initiative. This program is a two-year effort in part to change how legislators, the media, and citizens look at local government. As you know all to well, the dialogue often focuses exclusively on the level of taxation without recognition that those taxes have a direct bearing on the quality of life in our communities. We are now in the process of preparing our legislative agenda for the coming session. As part of that effort, our policy committees will be reviewing all of our policies in the context of the Building Quality Communities initiative. Our hope, of course, is that by framing policies in this way it will help to make that important connection between cities and quality of life. Another important step, and the purpose of this letter, is to be able to demonstrate to legislators and the media that we have widespread support among Minnesota's cities. Therefore, I am asking that you present the accompanying resolution to your City Council for its consideration. Thank you for your consideration. Please send copies of your adopted resolutions to Laura Petersen at the League offices. Also, if you have any questions or would like further information, please contact either Laura or me. Sincerely, ��nn • 90�,� _721�AI James F. Miller Executive Director AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER RESOLUTION NO. 09- -00 RESOLUTION APPROVING THE CITY OF HASTINGS TO PARTICIPATE IN THE MINNESOTA CITIES: BUILDING QUALITY COMMUNITIES EFFORT WHEREAS, the top values and priorities of citizens include safety, family, job opportunities,health, the well-being of children, and recreational opportunities; and WHEREAS,many ofthe services cities provide directly enhance those citizen priorities;and WHEREAS,the connection between city services and how they benefit citizens priorities and concerns is not always understood by citizens; and WHEREAS,it is one of the responsibilities of city officials to ensure legislators,media and citizens understand their governments through open and frequent communication using various avenues and means; and WHEREAS,it is important to encourage citizens to'actively participate in city government, to share their views, and to work in partnership with city officials to ensure that the needs of the community are met; and WHEREAS,partnerships developed between citizens and city officials can result in greater understanding of the connection between Minnesota's high quality of life and the services provided by Minnesota cities, as well as in greater trust by citizens in the efforts to their city government; NOW,THEREFORE BE IT RESOLVED,that the City Council of the City of Hastings, Minnesota has hereby declared its commitment to join in the "Minnesota Cities: Building Quality Communities" statewide educational effort in cooperation with our fellow members of the League of Minnesota Cities. We hereby designate David M. Osberg, City Administrator as the City of Hastings' key contact for this effort, and will inform the League of Minnesota Cities of this designation. Ayes: Nays: Absent: Michael D. Werner, Mayor ATTEST: Melanie Mesko, City Clerk (SEAL) VI-5 MEMORANDUM TO: Honorable Mayor and City Councilmembers FROM: Dave Osberg, City Administrator DATE: August 31, 2000 SUBJECT: Building Official Appointment RECOMMENDED CITY COUNCIL ACTION It is recommended that the City Council take action approving the appointment of Bill Mesaros as the Building Official for the City of Hastings, to fill the vacancy in that position. David M. Osberg City Administr r VI-6 August 29, 2000 TO: The Honorable Mayor and City Council FROM: John Grossman, HRA Director -RE: Start Process- Guardian Angels Block TIF District At the Council Meeting of July 10, concept approval was given to the financing plan proposed by Sherman Associates, Inc. for the redevelopment of the Guardian Angels Block. The concept approval related to those pieces which require Council action: 1. Tax Increment Financing - $400,000 2. Hastings HRA Loan- $100,000 3. Community Development Block Grant - $85,000 (City allocation for one year) 4. Liveable Communities Grant- $400,000 Sherman Associates has applied to MHFA for 4 million plus in loans, grants and housing tax credits for the majority of the financing. Their approval is expected in October. Sherman Associates will close on the purchase of the property in early November provided their financing is in place. In order to bring the tax increment district to the Council for public hearing and action in early November, the process has to be started in September. In order to use TIF funds for the loan, the Downtown Redevelopment Area must be expanded to include the Guardian Angels Block. This does not expand the Downtown TIF District(the parcels where TIF is collected) or change its duration. This process will also take about 60 days. The HRA proposes that these processes can be undertaken simultaneously with the assistance of Ehlers&Associates,the HRA's financial consultants. See the attached schedule. Sherman Associates will provide a Letter of Credit to reimburse the HRA for its costs in the event that the district is not approved or the development is not completed. The Community Development Block Grant funds are a re-allocation of existing balances which can be authorized by the Council and Dakota County CDA at any time. The Liveable Communities grant application scored high in phase one. The City Planner will be submitting the application for the final award phase. RECOMMENDATION: Authorize the HRA to start the process to establish a TIF housing district for Block 30, Town of Hastings,to extend the boundary of the Downtown Redevelopment Area to include Block 30, and to prepare the redevelopment agreement for the purpose of partial financing of the Sherman Associates redevelopment proposal, provided that Sherman Associates provides a Letter of Credit to cover the estimated costs. C:\W INNC\Profiles\jgmssman\PersorW*MA\GATIF.sart.wpd SCHEDULE OF EVENTS HASTINGS HOUSING AND REDEVELOPMENT AUTHORITY AND THE CITY OF HASTINGS FOR THE MODIFICATION OF THE HASTINGS DOWNTOWN REDEVELOPMENT AREA AND THE ESTABLISHMENT OF TAX INCREMENT FINANCING DISTRICT NO.3 (a qualified housing district) As of August 29,2000 September 14, 2000 HRA requests that the City Council call for a public hearing. September 16,2000 Project information, property identification numbers, and maps sent to Ehlers and Associates for drafting documentation. , September 18, 2000 City Council calls for public hearing on the establishment of Tax Increment Financing District No. 3. September 23,2000 Project information submitted to the County Board for review of county road impacts(at least 45 days prior to public hearing). September 26,2000 Letter received by County Commissioner giving notice of potential qualified housing tax increment financing district(at least 30 days prior to publication of public hearing.notice). [Sent by September 22, 2000] October 6,2000 Fiscal/economic implications received by School Board Clerk and County Auditor(at least 30 days prior to public hearing). [Sent by October 4, 2000] October 12,2000 HRA considers the Plans. October 23,2000 Ehlers confirms with the City whether building permits have been issued on the property to be included in the TIF District. October 23,2000 Planning Commission reviews Plans to determine if they are in compliance with City's comprehensive plan. October 26,2000 Date of publication of hearing notice and map for the establishment of Tax Increment Financing District No. 3 (at least 10 days but not more than 30 days prior to hearing). [Hastings Star Gazette publication deadline October 23, 20001 November 6,2000 City Council holds public hearing at 7:00 P.M. on the establishment of Tax Increment Financing District No._and passes resolution approving the Plans. [Council packet information sent by October 31, 2000] By June 30,2001 Ehlers certifies District with county and state EHLERS ASSOCIATES INC VI- August 28, 2000 United Way Mr. David Osberg of Hastings City of Hastings City Hall, 101 East 4' Street Riviera Office Center Hastings, MN 55033 Suite 103 213 Sibley Street Post Office Box 353 RE: Portable Sign Permit Hastings, Minnesota 55033 Phone: (612) 438-3337 Dear Mr. Osberg, On behalf of the United Way of Hastings I respectfully request the City of Hastings consider waiving the portable 2000-2001 sign permit fee as described in Section 10.08, Resolution Board of Directors #51-92 of the Hastings City Code, for the attached Betty Gennow application. The United Way of Hastings is a local non- President profit, which supports 26 agencies and programs in the Rev.Pat Handlson community of the Hastings. The sign will be located at Is'Vice President 1017 Vermillion Street, the site of Walgreen Drug. The management of Walgreen's has alreadyagreed to allow us Reid Seipp g 2°d Vice President place the sign on their property. The purpose of the sign is to provide the community with weekly updates about the Becky Ganzke progress of the campaign in the community. The sign Treasurer would be in place at the above stated location from 9/8/00 Ted Amundson thru 10/31/00, the duration of our campaign, and would be Past President removed immediately on 11/1/00. If you have any further Diana Bussey question regarding this matter please feel free to contact me at 438-3337 or by email at deannamernerOatt net .On LaVonne Fassbender behalf of the United Way of Hastings Board of Directors I Dorothy Sandahl thank you for your consideration in this matter. Scott Pengelly Sincerely, Val Sharfe ✓�; Desiree Heimann Deanna Werner Executive Director Enclosures United Way Mission: To increase the organized capacity of people to care for one another. PORTABLE SIGN PERMIT APPLICATION SITE ADDRESS: 1017 Vermillion Street ( Walgreens Store) LEGAL DESCRIPTION: Portable Themometer Sign for Campaign Progress - Applicant: Owner: Name: United Way of Hastings Name: United Way of Hastings Address: P.O. Box 353 Address: Same Hastings, MN 55033 Same Telephone: 651-438-3337 Telephone: Same Indicate below the size of the proposed portable sign. SIZE OF PROPOSED PORTABLE SIGN AREA FEET INCHES X FEETIINCHES = SQUARE FEET 4ft. W X 8 ft (h) = 32 sq. ft. TOTAL SQUARE FOOTAGE = 32 s q. f t. Is this a 15 day or X 30 day permit (check one) . All applicants shall submit a sign plan drawn to scale indicating the height, location, setback from all property lines, design, construction materials and type of lighting. In addition, applicants shall satisfy all requirements contained in Section 10.075 of the Hastings City Code. I HEREBY ACKNOWLEDGE THAT I HAVE READ THIS APPLICATION AND STATE THAT THE INFORMATION IS CORRECT AND AGREE TO COMPLY WITH ALL HASTINGS ORDINANCE REGULATIONS FOR SIGN CONSTRUCTION AND PLACEMENT. SIGNATURE ) APPLICANTEI'C �i /� f%��1�/�,//(Je/C.Alr• DATE 8/28/00 OWNER (. l/�t'(� �a)r v <"?�l f C/�✓ ,: �) DATE APPROVED BY: HASTINGS BUILDING OFFICIAL CITY PLANNER DATE RECEIVED: FEE:-$ PERMIT #: United Way of Hastings 2000-2001 Campaign Community Goal $200,000 VII-1 MEMORANDUM DATE: August 28, 2000 TO: 4oCity ouncil FROM: SUBJECT: Hockey Rink The City of Hastings advertised for bids to construct an outdoor hockey rink behind The Civic Arena. Advertisements were placed in the Hastings Star Gazette and the Construction Bulletin. Bids were opened on Friday, August 25, 2000. One bid was submitted for the construction of the rink, that bid was from Tennis West in the amount of$75,629.00. Council Action: Award a contract in the amount of$75,629.00 to Tennis West to construct an outdoor hockey rink behind the Civic Arena. VII-2 VIII-B-6 Memo To: Mayor Werner and City Council From: Matthew Weiland, City Planner Date: August 30th, 2000 Subject: Public Hearing/Final Reading-Rezone (Hastings Marketplace C-4 to R-4 PRD) The City has initiated the rezoning of property (legally described below) from C-4 Regional Shopping Center to R-4 PRD Medium High Density Residence Planned Residential Development. Outlot B+C, Hastings Marketplace, according to the recorded plat thereof, and situated in Dakota County, Minnesota Background Information: Comprehensive Plan Classification: The subject property is currently classified U-III(High Density Urban Residential 8+residential units/acre). The proposed R-4 PRD Medium High Density Residence Planned Residential Development is a consistent zoning for this land use. Zoning Classification: The subject property is currently zoned C-4 Regional Shopping Center. The proposed zoning is R-4 PRD Medium High Density Residence Planned Residential Development. This zoning classification allows a mixture housing as well as a mixture of uses. The area around this property is comprised of many housing types and a variety of land uses. This is a good zoning classification for this property because it allows for a mixture of densities and a higher housing density which are goals of the City's Comprehensive plan. Surrounding Properties: The areas surrounding this property are currently zoned Public Institution, C-4 Regional Shopping Center, R-3 Medium High Density Residence and R-1 Low Density Residence The area around this property is comprised of many different housing types and a mixture of uses from commercial to government offices. Planning Consideration: This property is located appropriately for higher density housing. The R-4 PRD zoning classification would allow this property to be redeveloped with a mixture of uses and a higher housing density which would allow for more affordable housing in the City. This property is identified as a high density housing property in the 2020 Comprehensive Plan and the proposed zoning is consistent with the goals of the Comprehensive Plan. Plannine Commission Recommendation: Planning Commission recommended approval of the rezoning of the property to R-4 PRD Medium High Density Residence Planned Residential Development and at their 8/14/00 Planning Commission Meeting. Recommended Action:: The City Council passed the first reading of the ordinance rezoning the property to R-4 PRD Medium High Density Residence Planned Residential Development at their August 21st City Council Meeting Recommended Action: Recommendation to approve the ordinance rezoning the property to R-4 PRD Medium High Density Residence Planned Residential Development ORDINANCE NO. SECOND SERIES AN ORDINANCE OF THE CITY OF HASTINGS,MINNESOTA AMENDING SECTION 10.01, SUBDIVISION 1 OF THE CITY CODE HAVING TO DO WITH: OFFICIAL ZONING MAP BE IT ORDAINED by the City Council of the City of Hastings as follows: Subdivision 1. The following described properties are hereby zoned from C-4 Regional Shopping Center TO R-4 High Density Residence PRD PLANNED RESIDENTIAL DEVELOPMENT: Outlot B +C, Hastings Marketplace, according to the recorded plat thereof, and situated in Dakota County, Minnesota ADOPTED BY THE CITY COUNCIL THIS DAY OF , 2000. Michael D. Werner, Mayor ATTEST: Melanie Mesko, Administrative Assistant/City Clerk I HEREBY CERTIFY that the above is a true and correct copy of an ordinance presented to and adopted by the City of Hastings, County of Dakota, Minnesota, on the day of , 2000, as disclosed by the records of the City of Hastings on file and of record in the office. Melanie Mesko, Administrative Assistant/ City Clerk ( SEAL) This instrument drafted by: City of Hastings 101 4th ST. Hastings, MN 55033 f IN L11Pj poi al �IIFJ��■ g7[� � k9P3 MI I ®97n» E3 x4s �t71I ILI1 Ik.713s ®� !� 1. �I C�G a �1 i r � �., «�~ � � �"` .�� '�♦�`',7 r"iir �'°M1�rfil■�` Isl '©�r�Y�ia�li� ��i■ all rs Y1,11 OR L's IIIIIIIss. 19 MMM 9-1 oil Ell ., c��i♦d�� i 99 iugLai a r� fQ 11l1�Y3TWVl -;,1�" m x ■ �� =■ P = X11 VII-3 VIII-B-1 Memo To: Mayor Werner and City Council From: Matthew Weiland, City Planner Date: August 30th, 2000 Subject: Public Hearing/Final Reading- Rezone (Park Place I-2 to I-1) The City has initiated the rezoning of property (legally described below) from I-2 Industrial Park Storage to I-I Industrial Park. Lot 1, Block 1, Hastings Industrial Park No. 4, according to the recorded plat thereof, and situated in Dakota County, Minnesota Background Information: Comprehensive Plan Classification: The subject property is currently classified I(Industrial). The proposed I-1 Industrial Park is a consistent zoning for this land use. Zoning Classification: The subject property is currently zoned I-2 Industrial Park Storage. The proposed zoning is I-1 Industrial Park. The I-1 zoning classification allows service/retail by special use permit in the Industrial Park district. The area around this property is comprised of Industrial land uses. Surrounding Properties: The areas surrounding this property are currently zoned I-1 Industrial Park and I-2 Industrial Park Storage. The area around this property is mostly vacant with a Towing Buisness directly to the East. Planning Consideration: This property is cost prohibitive to serve with sanitary sewer service, and is best suited for a use with minimal sanitary sewer demands. This facility is required per building code to have a bathroom on site,and the only other sanitary use will involve the emptying of storage tanks from RV's. The site will have holding tanks, which will then be pumped on a regular basis. The site will have water service. Planning Commission Recommendation: Planning Commission recommended approval of the rezoning of the property to I-1 Industrial Park at their 8/14/00 Planning Commission Meeting. The City Council passed the first reading of the ordinance rezoning the property to I-1 Industrial Park at their August 21st City Council Meeting Recommended Action:: Recommendation to approve the ordinance rezoning the property to 1-1 Industrial Park. ORDINANCE NO. SECOND SERIES AN ORDINANCE OF THE CITY OF HASTINGS,MINNESOTA AMENDING SECTION 10.01, SUBDIVISION 1 OF THE CITY CODE HAVING TO DO WITH: OFFICIAL ZONING MAP BE IT ORDAINED by the City Council of the City of Hastings as follows: Subdivision 1. The following described properties are hereby zoned from I-2 Industrial Park Storage/Service TO I-1 INDUSTRIAL PARK: Lot 1, Block 1,Hastings Industrial Park No. 4, according to the recorded plat thereof, and situated in Dakota County, Minnesota ADOPTED BY THE CITY COUNCIL THIS DAY OF 2000. Michael D. Werner,Mayor ATTEST: Melanie Mesko, Administrative Assistant/ City Clerk I HEREBY CERTIFY that the above is a true and correct copy of an ordinance presented to and adopted by the City of Hastings, County of Dakota, Minnesota, on the day of , 2000, as disclosed by the records of the City of Hastings on file and of record in the office. Melanie Mesko, Administrative Assistant/ City Clerk ( SEAL) This instrument drafted by: City of Hastings 101 4th ST. Hastings, MN 55033 W 0 O � as = • of •eo _ •� 0 ami c 1 N Ja cn N c] oe NoOo ••• m1 • w Z N a 1 MILLARD AVE 3 xi tt ♦♦ �a�W l�YV Od YET 1.,�1ry.g'. lK�' U U s s�G[a„�gz ✓3"x.{�dV_. � w^ F^� 4 t ft`3dxs�z33rk s5@ t3�. ;Y3 r: ~e.aPs{x P x ek+.fr s sxry zaFR+R''+ k P . h4 4' SS f ntr4P55 tki61%6r+¢, §l'.�� 'E#kEfiRi=fR++4'93• •e,...�+T PA{f.=P. c2a- §is'c 2Ea Y^.�$tih&.�`•• .' r iF"L y ASSCOj r LL aas £ � s K u 5 ` - •„ as 3083NNoO _. A P � • n 4 P� f � x u > ft ..{Y�� v.G:f2 ' �?f�.. 4i.d4a Fa+�Y a9c. `.K.. •. n4 ,xiixE3•P{+;iY v�9es£o-n Ei� n+.r aASS Sa a'1!•-�, as ^zs a W _ •��xi� tf La4 ti .✓5 ^' m r . 4 m: lot F n A r r VII-3 VIII-B-1 Memo To: Mayor Werner and City Council From: Matthew Weiland, City Planner Date: August 30th , 2000 Subject: Public Hearing/Final Reading - Rezone (Park Place I-2 to I-1) The City has initiated the rezoning of property (legally described below) from I-2 Industrial Park Storage to I-1 Industrial Park. Lot 1, Block 1, Hastings Industrial Park No. 4, according to the recorded plat thereof, and situated in Dakota County,Minnesota Background Information: Comprehensive Plan Classification: The subject property is currently classified I(Industrial). The proposed 1-1 Industrial Park is a consistent zoning for this land use. Zoning Classification: The subject property is currently zoned I-2 Industrial Park Storage. The proposed zoning is I-1 Industrial Park. The I-1 zoning classification allows service/retail by special use permit in the Industrial Park district. The area around this property is comprised of Industrial land uses. Surrounding Properties: The areas surrounding this property are currently zoned I-1 Industrial Park and I-2 Industrial Park Storage. The area around this property is mostly vacant with a Towing Buisness directly to the East. Planning Consideration: This property is cost prohibitive to serve with sanitary sewer service, and is best suited for a use with minimal sanitary sewer demands. This facility is required per building code to have a bathroom on site,and the only other sanitary use will involve the emptying of storage tanks from RV's. The site will have holding tanks,which will then be pumped on a regular basis. The site will have water service. Planning Commission Recommendation: Planning Commission recommended approval of the rezoning of the property to I-1 Industrial Park at their 8/14/00 Planning Commission Meeting. The City Council passed the first reading of the ordinance rezoning the property to I-1 Industrial Park at their August 21st City Council Meeting Recommended Action:: Recommendation to approve the ordinance rezoning the property to I-1 Industrial Park. ORDINANCE NO. , SECOND SERIES AN ORDINANCE OF THE CITY OF HASTINGS, MINNESOTA AMENDING SECTION 10.01, SUBDIVISION 1 OF THE CITY CODE HAVING TO DO WITH: OFFICIAL ZONING MAP BE IT ORDAINED by the City Council of the City of Hastings as follows: Subdivision 1. The following described properties are hereby zoned from I-2 Industrial Park Storage/Service TO I-1 INDUSTRIAL PARK: Lot 1, Block 1, Hastings Industrial Park No. 4, according to the recorded plat thereof, and situated in Dakota County, Minnesota ADOPTED BY THE CITY COUNCIL THIS DAY OF 52000. Michael D. Werner, Mayor ATTEST: Melanie Mesko, Administrative Assistant/City Clerk I HEREBY CERTIFY that the above is a true and correct copy of an ordinance presented to and adopted by the City of Hastings, County of Dakota, Minnesota, on the day of , 2000, as disclosed by the records of the City of Hastings on file and of record in the office. Melanie Mesko, Administrative Assistant/ City Clerk (SEAL) This instrument drafted by: City of Hastings 101 4th ST. Hastings, MN 55033 c '- N M y N t0 � Q 0 V r o d � � x K � �w 3+ • (0 o 9900090006 c 14 C J fQ 0CL aa'i c Fit(/�`I { 3 L ` \ d 0] Q V V tJ LL N rn cu � x 0 • N000666106 F- w Z N MILLARD AVE 3 r ryry tt a , F aV _ s t t blit a. w . a � '. P 3 x r -v �"= z Pa§ 6§aviu§ i-a<.�.^° t O� ...:-- ,E _ •, y tir eia ai$,v Pia r. f P3RR ,- ' 'i-w § u any Paewsxm' 0 x A N pp Sa _a v• � as. U 84 30N3Vffl h Y{) n V r 4a'n. bS gxa -- ,. s° 3� a ,aaa, - rs# N � #7 oap w �Yi N � " '�► „ aa. V111-B-2 Memo To: Mayor Werner and City Council From: Kris Jenson,Associate Planner Subject: Minor SubdivisionNariance 1516 Ramsey Street Date: August 30,2000 CC: Robert Geiken,Duane Markuson Duane Markuson has submitted an application and a request for a minor subdivision of property located at 1516 Ramsey Street,which is owned by Robert Geiken. He is requesting the minor subdivision in order to subdivide an existing lot into two separate lots.Attached with this memo are copies of a site map,the land use application, and a copy of the proposed survey. A variance would also be required to proceed with the subdivision process. Background Information: Existing Conditions: The existing lot currently has a single family home. Proposed Conditions: The property owner is proposing to split the lot into two separate parcels. See the attached survey for the proposed lot configurations. Minor Subdivision Criteria: A minor subdivision is a waiver of the platting requirement in the City. It is allowed for property which will not be subdivided into no more than three lots and these shall not necessitate any additional public investment. The property in question currently is served by an existing road and the lots are serviced by City Sewer and Water. Property Location: The subject property is located at 1516 Ramsey Street. Comprehensive Plan Classification: This property is guided U-I Urban Residential. The proposed use is consistent with this plan classification. Site Zoning: The subject property is zoned R-2 Medium Density Residence. The minimum lot size is 7000 sq ft. After the subdivision,Parcel A would have 6,402 square feet and Parcel B would have 7,023 square feet. The lots are meeting the minimum width requirements at setback. A home could be placed on the lot that would meet the zoning setback requirements. Proposed Public Improvements: There are no public improvements as a part of this project. Trees: The developer shall plant one "boulevard"tree and one front yard tree per lot. These trees shall be at least two inches in diameter at the base and the species of the tree should be on the list of approved trees created by the City Forester. This requirement is consistent with what the city has been requiring in other areas. City Council Page 2 August 30,2000 Planning Commission Recommendation:The Planning Commission recommended approval of the Minor Subdivision for 1516 Ramsey Street at their 8/28/00 Planning Commission meeting based on the conditions listed below. Action Requested: A motion to approve the minor subdivision subject to the following conditions: 1. Approval of a resolution waving platting requirements. 2. The resolution waving platting requirements and a certificate of survey shall be recorded with the County. A copy of the certificate of survey shall also be filed with the City. 3. The applicant shall pay$850.00 in park dedication fees. 4. The applicant shall pay$305.00 in sewer interceptor fees. 5. The developer shall plant one"boulevard"tree and one front yard tree per lot. These trees shall be at least two inches in diameter at the base and the species of the tree should be on the list of approved trees created by the City Forester.This requirement is consistent with what the city has been requiring in other areas. 6. This subdivision is contingent upon a lot-size variance required for Parcel A. Variance In order to proceed with the Minor Subdivision of this property at 1516 Ramsey Street, a lot size variance must be granted by the City. The proposed Lot A is 6402 square feet and the minimum lot size in the R-2 district is 7000 square feet. This is a unique lot that was originally platted as a part of an Auditor's Subdivision. This is a through lot,with frontage on both Ramsey and Florence Street. It is the only through lot in the neighborhood.The lots to the south of this property had also been through lots and have been minor subdivided over the past years.They were however large enough to meet minimum zoning requirements.The lots to the north and south have lot depths from 102 ft- 111 ft. This lot has a lot depth of 203 ft. City staff feels that there are special conditions existing on this property based on the way it was originally platted as a through lot with two street frontages. Further, there are no other through lots in the area. Background Information: 1. Current Zonine: R-2 Medium Density Residential 2.- Setback Requirements: City Code requires a 7000 square foot lot size.This setback requirement is mainly for safety and aesthetic reasons. City Council Page 3 August 30,2000 3. Existing Conditions: There is currently a home located at 1516 Ramsey Street. 4. Proposed Conditions: The applicant is proposing to subdivide his lot in order to sell it, should the variance and minor subdivision be approved. See attached drawing for site location. 5. Adiacent Properties:The land use of the area surrounding the property is made up of primarily single family homes that are zoned R-2,with R-3 zoning to the west of the property. 6. Variance Criteria: A. That special conditions and circumstances exist which are peculiar to the land, structure, or building involved and which are not applicable to other lands, structures, or buildings in the same district. B. The literal interpretation of the City Code would deprive the applicants of rights commonly enjoyed by other properties in the same district under the terms of Chapter 10. C. That the special conditions and circumstances do not result from actions of the applicant. D. That granting the variance requested will not confer on the applicant any special privilege that is denied by Chapter 10 to other lands, structures, or buildings in the same district. No non- conforming use of neighboring lands,structures,or buildings in the same district,and no permitted or nonconforming use of lands, or buildings in other districts shall be considered grounds for the issuance of a variance. Planning Commission Recommendation: The Planning Commission recommended approval of the variance for 1516 Ramsey Street at their 8/28/00 Planning Commission meeting, subject to findings of fact listed below: 1. This lot was platted narrower than other lots in the neighborhood. 2. This lot was part of an Auditor's Subdivision, that was platted as a thru lot with two street frontages. 3. The new lot would be consistent with the other lots in the area. Applicants Action Requested: A motion to approve a 598 square foot lot size variance based on the findings that the applicant has satisfied the variance criteria as follows: A. That special conditions and circumstances exist which are peculiar to the land,structure, or building involved and which are not applicable to other lands, structures,or buildings in the same district. City Council Page 4 August 30,2000 B. The literal interpretation of the City Code would deprive the applicants of rights commonly enjoyed by other properties in the same district under the terms of Chapter 10. C. That the special conditions and circumstances do not result from actions of the applicant. D. That granting the variance requested will not confer on the applicant any special privilege that is denied by Chapter 10 to other lands,structures,or buildings in the same district. No non-conforming use of neighboring lands,structures,or buildings in the same district,and no permitted or nonconforming use of lands, or buildings in other districts shall be considered grounds for the issuance of a variance. HASTINGS CITY COUNCIL RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HASTINGS APPROVING A MINOR SUBDIVISION FOR 1516 Ramsey St, Hastings, Minnesota Council member introduced the following Resolution and moved its adoption: WHEREAS, the Hastings City Council has initiated consideration of a minor subdivision of the following legally described property: The North 66.00 feet of Lot 23,Auditors Subdivision Number 9 Hastings Minn.,according to the recorded map thereof,Dakota County,Minnesota WHEREAS, on August 28th, 2000, a Public Hearing on this proposed minor subdivision was held before the Planning Commission of the City of Hastings,which hearing was proceeded by published notice as required by state law, city charter and city ordinance; and NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HASTINGS AS FOLLOWS: 1. That the minor subdivision for the following property does meet the requirements for minor subdivision and is waived from the platting requirement. 2. That the resolution waving platting requirements and a certificate of survey shall be recorded with the County. A copy of the certificate of survey shall also be filed with the City. 3. The applicant shall pay$850.00 in park dedication fees. 4. The applicant shall pay $305.00 in sewer interceptor fees. 5. The applicant shall plant one"boulevard"tree and one front yard tree per lot. These trees shall be at least two inches in diameter at the base and the species of the tree should be on the list of approved trees created by the City Forester. 6. That this subdivision is contingent upon a lot-size variance required for Parcel A. 7. The Minor Subdivision shall create the following two legally described parcels: Parcel A The West 97.00 feet of the North 66.00 feet of Lot 23, Auditors Subdivision Number 9 Hastings Minn., according to the recorded map thereof,Dakota County,Minnesota Parcel B The North 66.00 feet of Lot 23, Auditors Subdivision Number 9 Hastings Minn.,according to the recorded map thereof,Dakota County, Minnesota, except the West 97.00 feet thereof. BE IT FURTHER RESOLVED, that a copy of this resolution shall be filed with the Dakota County Recorder's Office by the Hastings City Clerk. Council member moved a second to this resolution, and upon being put to a vote it was unanimously adopted by all Council members present. Adopted by the Hastings City Council on September 5th, 2000 by the following vote: Ayes: Nays: Absent: ATTEST: Michael D. Werner, Mayor Melanie Mesko, Administrative Assistant/City Clerk (City Seal) I HEREBY CERTIFY that the above is a true and correct copy of resolution presented to and adopted by the City of Hastings, County of Dakota, Minnesota, on the 5th day of September, 2000, as disclosed by the records of the City of Hastings on file and of record in the office. Melanie Mesko Administrative Assistant/City Clerk ( SEAL) This instrument drafted by: City of Hastings 101 4th ST. Hastings, MN 55033 LAND USE APPLICATION CITY OF HASTINGS AUG 1 6 2000 101 4th Street East,Hastings, MN 55033 Phone (651)437.4127 Fax (651)427.7082 , Address of Property Involved: 5 /�o P 19 MSE y 5 7y^e e r Legal Description of Property Involved: A08 -e—WS S-L)tid, ki: s Applicant: Official Use Only Name jjyAAje L_ A�tA-rKUSu-,%j DateRec'd Address 3-;15- A q-It,.,A g-, , File No. 41Asr-1SSy X4 . ' 5- 33 Fee Paid pp,60 Phone 6(-L SV-91 ( 3 Rec'dby Ordinance # Section Owner differp from Applicant); e Address /5/L ,Q m se y 5 tfk t >- 5sa 3.3 Phone Request: Special Use: Rezone: Subdivision: Comp Plan Amend: Vacation: Site Plan: Other: Variance: TOTAL: Description of Request (include site plan, survey, and/or plat if applicable): Signature-6f Aolicant Date p Signl ature of Owner Date U) U 1 / J M n/ L �` g p� n m < J J J c� LL _ i d a rc rc rc rc rc 3 �_ C LL a C.0 (� J 01 61086111011100081101 �' L r w �t ••• af+ th cca 7. 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'`�. � t $$'# J`N�Y✓.S�'�x t tam# #aa Ta-a e•rt kms' H axs R E N C E S� � y ........-_......-..... ._.....- N ! y �r cu �R�I 'dry _ r r , it � !! i t _ . .. _ _ .. ; Y' ` Certificate of Survey for: BK; 27 PG. 22 PHONE(507)263.3274 Duane Markuson SAMUELSON SURVEYING INC. 1103 West Mein V.Richard Samuelson Cannon Falls,MN 55009 Registered Land Surveyor SURVEYOR'S CERTIFICATE s��xzs ��sr�x M M M .00,00.00 S 00.99 £Z 101 3Nil 1SV3-/ i \� o I 0 1 m W C p O Y N M C z to O ~O O `N 'O y <j w w = N z U �o = ''•. �o Ips W Ole rq� a °u c da Q a IMIL d V pw U . a z a Na R Z o Nd' J Zw Wcco c c o n o 0 4 FQ N U n W II .2 0 .i... v f I w�+ 1 W Fl U 'C �^�y b !:•j 00'99 �.. M .61,L0.00 N / a a. f 3 � = v F E, fY; M a N �+ a Z 3 '.i.' R o D 1A J 0 .L.. CO CO U C >� 0p �a .i.i Z o o N dY. oU W0 q o,�: od N �U// }o'/j (o u v o F- f Q I Waw t < c d a I aW o d 0 a N 5 0 1 ' Z� K z o 3 I £Z 10l 3NIl 1S3M / gM z v c L 1 / LA0 0 Na o0 `0$ v —_ U a o ++ U 00'99 _ F w o M .61,L0.00 N Om o 0 0 zaz a$ 00 WJ W p raj M OD_ r-: o ,p o 0 0 r d H e 00 0 z MUM a^maziorld ` E — +Y PM 1 hereby certify that this survey,Plan or report was -`• 1�'kf Ft prepared by maor under my Ssupervision and that I em a duly Registered Land Surveyor yor under the laws of the State of Minnesota. V.Richard Samuelson Dated August .15, 2000 - Minnesota Registration No.16998 VIII-B-3 CITY OF HASTINGS 101 4th Street East • Hastings, MN 55033-1955 651-437-4127 • Fax: 651-437-7082 MEMORANDUM TO: Mayor Werner and City Council FROM: Matthew Weiland, City Planner DATE: 8/30/00 SUBJECT: Special Use Permit-Renewal of Soil Processing Permit(Tiller Corporation - Barton Sand and Gravel) Enclosed is an application from Tiller Corporation requesting the City to renew their soil processing permit for 2000. The applicant is required to reapply each year for the special use permit. This year City staff worked with the applicant to clarify the boundaries, operations, and conditions of their soil processing permit. Past approvals for the gravel operation did not clearly indicate the boundaries or permitted operation of the mining operation. As part of this years approval, the City also required the applicant to go through a discretionary environmental assessment worksheet(EAW). The purpose of the EAW was to determine any potential environmental impacts of the mining operation to address as part of the special use permitting process. The City Council determined on August 7`h, 2000 the there was not a need to do an EIS for this project. Many environmental impacts were identified as part of the EAW and will be addressed through this special use permit. A brief review of the Barton Sand & Gravel Company operation and recommendations are as follows: The City issued an initial special use permit to Davies Excavating in early 1984 with several conditions attached. In 1988 the soil processing permit for the operation was transferred from Davies Excavating to Tiller Corporation. The City has renewed their special use every year since through 1999. The current permit allows them to operate from 7:00 am to 5:00 pm, Monday through Saturday. However, their normal operating hours are Monday through Friday. Normal truck r Hastings on the Mississippi routes moving to and from the operation are County State Aid 54 or County Road 91 to Trunk Highway 316. Background Information: 1 Zoning:-A Agriculture and F-W Floodway. Sand extraction is allowed as a Special Use in both the Agriculture and Flood Way District. 2. Existing Conditions: Information provided by the applicant describes the mining operation, the phasing of the mining operation and the reclamation process. 5. Access: The mining operation has two accesses off of County Rd 54. These access points should be gated or chained placed across it to prevent unauthorized access to the site. Any future accesses will require Dakota County location approval. 6. Critical Areas/Shore land Areas: The entire site is located in the Rural Open Space district of the Minnesota River Critical Area Corridor. Land within 300ft of the Vermillion River is also located in the City's Shore land area. The Vermillion river is defined as a transitional river. The following conditions shall be added to the permit in accordance with state critical area requirements and the City's Shore land Ordinance a. The earthen berms shall be immediately seeded with a native grass mixture after they are constructed. b. The site above the water table shall also be planted with native vegetation at the end of mining activities on the site. C. Native trees shall be planted in the shore land impact zone that has been affected by historic farming practices (pre-mining) as part of the reclamation of this site.. d. The mining operation shall stay at least 75 ft away from the ordinary high water (OHWL) of the Vermillion River. Planning Consideration: Zoning: Mining operations are allowed in the Agricultural Zoning District by Special Use Permit. A Special use is allowed as long as it meets minimum ordinance standards and standards set forth by the City Council addressing reasonable Health, Safety, and General Welfare concerns. The City Council may add reasonable conditions to Special Use Permit addressing specific concerns with that project. 2 This property was recently farmed and is now being mined with a sand and gravel operation. There are many natural features on the property. The property includes flood plains, shore lands, wetlands and is in the MNRRA Critical Area. The use of the property as a gravel operation is an appropriate use for the site as the reclamation of the property will leave it as a natural area with more wetland habitat. Mining operations do have environmental impacts, but they also have a limited life span . There is a community need for sand and gravel and there are less opportunities to site these operations appropriately as the area becomes more urbanized. The City has adopted many local ordinances to protect its natural features and amenities. These ordinances include a floodplain ordinance, a shore land ordinance, and a Critical Areas Ordinance (in process of being approved/Executive Order 79-19 enforced in the interim). The City will address and mitigate where feasible the environmental impacts of this mining operation through it's Special Use Permit process. This special use permit is reviewed yearly. It should be noted that the applicant has worked hard with the City to address the City's concerns. The applicant has made all the changes the city has asked of them. Planning Commission Recommendation: The Hastings Planning Commission recommended approval of the soil processing special use permit at their 8/28/00 Planning Commission Meeting, subject to the conditions listed below: Action Requested: A motion to recommend approval of the soil processing permit from August 2000 to December 31, 2000, subject to the following conditions: Tiller Corporation Company is permitted to operate a soil processing operation including the following activities that have been previously permitted: A. Processing of rock, aggregates and recycled materials, including crushing, washing and stock piling. Tiller Corporation is permitted to operate on the land described by exhibit A and exhibit B. The conditions stipulated during the original special use permit issuance in 1987 are still in effect and the following: 1. The site is to be restored, upon completion of the mining operation, pursuant to the plans provided to the City and dated August 23,2000. 2. The earthen berms shall be immediately seeded with a native grass mixture after 3 they are constructed. This native grass mixture shall be approved by the DNR. 3. The remainder of the site above the water table shall also be planted with native vegetation at the end of mining activities on the site. This native grass mixture shall be approved by the DNR. 4. The applicant shall plant native trees in the shore land impact zone that has been affected by historic farming practices (pre-mining) as part of the reclamation of this site. 5. The applicant shall retain and protect all the existing trees in the wetland and shore land impact zone. 6. The applicant shall not encroach upon any identified wetlands as identified on the 8/23/2000 site plan. The wetlands shall be marked with stakes in the field , as identified on the 8/23/00 site plan, prior to excavation near those areas. The stakes in the field shall be reviewed annually for visibility after excavation occurs in these areas. 7. The applicant shall stay at least 75 ft back landward from the ordinary high water level of the Vermillion River(Shore land Impact zone). The shore land impact zone shall be marked with stakes in the field , as identified on the 8/23/00 site plan, prior to excavation near those areas. The stakes in the field shall be reviewed annually for visibility after excavation occurs in these areas. 8. Any abandoned on-site wells shall be abandoned according to Dakota County Ordinance No. 114. 9. Salvage and waste materials located near the abandoned farm house in phase 1 shall be removed before mining can occur in this area. 10. Tiller Corporation shall notify the City Planning Department if any excavation of previously undisturbed areas reveals the presence of historic artifacts. 11. Operating hours are not to be in excess of 7:00 am to 5:00 pm Monday through Saturday except holidays. In addition,Tiller Corporation shall refrain from at all times using CSAH 54 and HWY 91 for hauling purposes between the hours of 5:00 pm and 7:00 am. In cases of emergency, Tiller Corporation may operate during hours other than those noted upon approval by the City Administrator or the Public Works Director. This special use permit can be revoked if the applicant is discovered working beyond these hours and does not have authorization to do so. 4 12. Tiller Corporation Company shall refrain from using West 10th Street between Trunk Highway 61 and Trunk Highway 55 for hauling purposes. 13. All accesses to this property shall be gated or chained to prevent unauthorized access to the site. Any new accesses shall be approved by Dakota County. 14. Tiller Corporation shall continue in full force and effect an irrevocable bond or other form of security acceptable to the City in the amount of$75,000.00 for the estimated cost of restoring the site covered by the soil pursuant to City Code. 15. Tiller Corporation shall provide to the City a Liability insurance policy or certificate of insurance from an insurance company authorized to write casualty insurance in the State of Minnesota as will protect the applicant, its agents and the city from claims for bodily injury, death or property damage which may arise from operations under the soil processing permit. The amounts of the insurance shall not be less than that which is required by the City Code. 16. Vegetative Cover as required by the City of Hastings Storm Water Management Ordinance, shall be restored on the steeply sloped portions of the site, identified on the mining plans Appropriate erosion control measures as determined by the Public Works Director shall be undertaken to ensure establishment of vegetative over on steeply sloped portions of the site where mining is complete according to the approved plan. 17. Reclamation of each mining phase shall begin as part of the condition of moving on to the next mining phase. 18. The applicant shall operate the facility with due regards to the rights of the easement holders on the property. Mining operations shall not conflict with pipelines and power lines as established within easements on the property. 19. As applicable,the applicant shall be responsible for obtaining any water appropriations or dewatering permits required from the State DNR 20. The applicant shall follow the State's DNR well dispute resolution system set up to handle well interference problems. The applicant shall correct interference with existing wells by modification of pumping operations, replacing wells, or lowering impacted wells. 21. The City of Hastings shall be informed of the results of the most recent inspection of the mining operation by the Mine Safety and Health Association. 5 22. The applicant shall notify well owners within a one mile radius of the gravel pit the following item: 1. Contact name, address and phone number. - 23. The mining operation and plan shall be in compliance with the City's Floodplain Ordinance. 6 E O ai N Q V o I /v N `+`y[��' W_ O O]a.Cl OSOE C�6t 64¢Ct ll l..l 1..11.:0111�.6d� (C NI� 111 X,W ' � S :a �.>;w m 4� ` ; � £ A B tel @ l V$ {{ Q s ,.- .. 1# i e k dT q 1 S 4{ q4S Y §*s _- 1 -yt�•rwo� �� Yom. } Ftt f4ft" rT�ix26A l±� '^ -6 d t� tfl fk .x! 3K "ff ta^i Alf" \/, �t -�-y q d d dF a* it e r*-"t2 f frdF A I T d,u i � V I O t rA A itii, it it # fr 4 l O wx t O fx E i O iP � 3 i r ^1 I I.L O LL I 1� i Q i j i i I O .i O 1 a oroli i I lye 212q | / | ` k< \§ CL � � {) � . �ELLLL.J !�IL . | | , •�:�((�:�:�: ; : ||�s,IN ��| ■« |� � p \\ s*• $ ) � � . ! . �� ■ . \ \` ! | ) m | nm • | .mW L§ 2 � . 4 %% ■ . ` | � � • --/. i •Re ..a :k � AI � • ' %° |, �m � bIb § § I1 . . � § � . � ■ • . | f | � - � &:• •••: � � # . VIII-B-4 Memo To: Mayor Werner and City Council From: Matthew Weiland, City Planner Subject: Site Plan-Park Place Condominiums Date: August 30, 2000 CC: Paul Jorgensen Paul Jorgenson has made application and requested site plan approval for a new business to be located in the industrial park. The lot is legally described as Lot 1,Block 1,Hastings Industrial Park No.4. The City Council voted to sell this land to the applicant and offer him the land credit subsidy at their July 10`x,2000, City Council meeting based on several conditions. One of the conditions of the land sale and land credit program is the approval of a final site plan. Included with this memo are the following: Site Plan and a Site Location Map. Background Information: 1. Comprehensive Plan Designation: The subject property is guided Industrial in the Comprehensive Plan. The warehouse/office development proposed is a consistent and permitted use for this land use designation. 2. Zoning:The propertyis currently zoned I-2 Industrial Park Storage/Service.A public hearing will be held at the same council meeting to rezone the property to I-1.Retail/service uses are allowed in the I-1 district with a special use permit.The site plan approval is contingent upon the rezoning of the property. 3. Existing Conditions: The property is currently undeveloped. 4. Proposed Conditions: The applicant is proposing to construct seven storage buildings. Storage space in the buildings would them be sold. The typical use for these spaces are the storage of RV's, boats, and other recreational equipment. 5. Adjacent Land Uses: The proposed development is surrounded by Industrial Park property with various buildings and uses. Page 2 Site Plan Proposed Uses and Lot Layout: The buildings are spaced on the lot to provide wide drive aisles for maneuvering and easy access to the buildings. Site Access: The access for the site will be off of Commerce Drive. Zoning Setback requirements: Proposed parking areas are in compliance with zoning ordinance parking lot setback requirements. The drive areas are curbed around the entire site. Building Setbacks: The building setbacks are determined through site plan review for this zoning district. The setbacks are appropriate based on the buildings proposed for the site. Number of Parking Spaces:There are no set parking spaces for this use. It is anticipated that owners will park in front of their storage space. The main drive aisles are 60'in width,to accommodate for vehicles maneuvering. Sanitary, Water, Storm Sewer and Grading Plans: This site will have water service, and the one bathroom on site will be hooked up to a connected to a septic holding tank. Providing sanitary service to this site would be cost prohibitive. The holding tanks will allow owners of recreational vehicles to empty tanks at the storage site. The culverts proposed to go under both accesses to the site are 24"on the grading plans. The Public Works Director has asked that they be increased to 30". The culvert under Commerce Court is a 30" culvert and is upstream from the drainage. Site Landscaping: Eighteen White Firs are proposed to be located along the perimeter of the site, approximately every 50'.Existing vegetation on the north side of the site will be retained aspractical. A 6' chain link fence will surround the site for security purposes. Site Plan Issues: The proposed development is meeting the minimum standards of the proposed design guidelines for the Industrial Park. Building Elevations: The buildings will have white vertical metal siding and asphalt shingles.These buildings will have peaked roofs and an overall height of 24'. Industrial Park Board Recommendation :The Industrial Park Board recommended approval of the Park Place Storage Condominiums Site Plan at their 8/17/00 meeting based on the conditions listed below. Recommended Action: Motion to Recommend the approval of the Park Place Storage Condominiums Site Plan subject to the following: Page 3 1. That the proposed structure and accessory items including,but not limited to, the parking lot and landscaping shall be completed pursuant to the approved site plan. Upon request for occupancy of the building, all uncompleted items contained within the site plan shall be addressed pursuant to city code escrow requirements. 2. That the property be rezoned from I-2 Industrial Park Storage/Service to 1-1, Industrial Park. 3. That the culverts under both accesses be increased in size to 30". _ co n •� 0000000000 J O O N N }_� La N a m' rn a cS cS J LL = Cc N 0 0 • N 0 •oo • w Z N _ r i MILLARD AVE ; f 1�r Ftl R4�9� �j ie. 0 w w w 0 0 cn xzt stall -" �" y = u iasis. &j4lid�ti+�S � "r' aRs! �V�— w F � O NO 3083wwoo i1'iWWt� �§S3gdit -M. #vtJ`4R£ 4^b4s§fr} 1 -':h.d,�`9iLie �jWRtPI(+.Y� x.5t rt 3.PY 'i syn s § sg ��. �Y y^ '¢tin 2ga'�N MRre 3 a4ir s,£ W Rx rw� VIII-B-5 MEMO TO: Mayor Werner and City Council FROM: Kris Jenson, Associate Planner DATE: 6/30/00 5UBJECT: Site Plan Review- Locker Room Addition to the Hastings Civic Arena - 2501 Vermillion Street Graus Contracting,on behalf of the Hastings Hockey Boosters,have submitted plans to construct a locker room addition to the northeast side of the property. These facilities will be owned maintained by the City of Hastings through agreements with the Hastings School District (see enclosed memo date April 1', 1999). Background Information: 1. Comprehensive Plan Designation: Commercial. The proposed use of the property is consistent with the plan designation. 2. Lo ina: A- Agriculture. Non-commercial recreational uses are permitted within the Agriculture District. 3. Existing Conditions: There is currently the Hastings Civic Arena on this site. 4. Proposed Conditions: Locker Rooms are proposed to be constructed on the Northeast side of the existing civic arena. The locker rooms are 54'x 60'.The building addition will be rock- faced block, which City Staff feels is acceptable for the site. 5. Landsca.Vine: There will be no additional landscaping with this proposal. 7. Traffic Circulation. Drainage and Utilities: City 5tafP and the Public Works Division have reviewed the submitted plans. A fire access road around that end of the building will be re- routed to go around the locker rooms.The Public Works Director has reviewed the plan6 for drainage issues,and feels that drainage has been adequately addressed.Safety posts will be added along the re-routed road to protect the existing storage tanks in the area. The existing water main will be rerouted around the locker rooms and join up with the existing water line on the north side of the existing building. Planning Commission Recommendation :The Planning Commission recommended approval of the Hastings Civic Arena Locker Room Addition Site Plan at their 8/28/00 Planning Commission meeting based on the conditions listed below. Action Requested: A motion to recommend approval of the 5ite Plan for the Locker (Zoom Addition at the Hastings Civic Arena, subject to the following conditions: 1. The proposed structure and accessory items including, but not limited to, the parking lot and landscaping shall be completed pursuant to the approved site plan. Upon request for occupancy of the building, all uncompleted items contained within the site plan shall be addressed pursuant to city code escrow requirements. VIII-C-2 MEMORANDUM TO: Honorable Mayor and City Councilmembers FROM: Dave Osberg, City Administrator DATE: April 1, 1999 SUBJECT: Hastings High School Locker Rooms at Civic Arena RECOMMENDED CITY COUNCIL ACTION It is recommended that the City Council take action granting preliminary concept approval to the possibility of having Hastings High School Hockey Locker Rooms constructed and attached to the Civic Arena by the Hastings Hockey Boosters, for use' by the Hastings High School Boys and Girls Hockey Programs, with the following understandings: 1.) The City of Hastings will not be responsible for any costs associated with the construction of the locker rooms, or any other costs remotely or directly associated with the project, including construction administration. 2.) Any exterior infrastructure improvements, such as parking lot improvements, utility line relocations, parking lot lighting installation or relocation, etc., must be included in the construction costs and paid by others. 3.) The City of Hastings and the Hastings School District will enter into an agreement that memorializes the fact that the Hastings School District shall be responsible for the additional (incremental) cost associated with the operation, maintenance and all insurance costs associated with the locker rooms. 4.) The Hastings Hockey Boosters and/or the contractor(Graus Construction)will be responsible for providing to the City of Hastings, all necessary insurance, performance bonds and/or other indemnification associated with the construction of the locker rooms. 5.) Written evidences of approval of the project by the Hastings School District and the Hastings Hockey Boosters shall be provided to the City of Hastings prior to the start of construction 6.) Prior to, or at completion, there shall be documentation that the locker rooms are a donation to the City, and shall be owned by the City. BACKGROUND The City Council was previously advised that the Hastings High School Hockey Coach Russ Welch has secured $150,000 in donated money for the construction of locker rooms that will serve the boys and girls varsity and junior varsity programs. Staff has conducted meetings during the last several weeks with representatives from Graus Construction and Mr. Welch. Current information is as follows: Graus Construction would provide a guarantee that the exterior and some of the interior of the locker rooms can be constructed for$150,000. The additional interior work would be completed and funded, as needed, by others. The $150,000 in funding has been sent to an account with the Hastings Hockey Boosters. Further construction cost estimates need to be prepared by the Hastings Hockey Boosters/Graus and their architect. The City is being asked to provide preliminary concept approval, before any further expenditures are completed on the design/construction estimate. The locker rooms would be attached to the southern portion of the new arena. A copy of the rough sketch of the locker rooms is attached for review by the City Council. Any exterior improvements, such as parking lot improvements, utility line relocations, parking lot lighting, etc would have to be included in the construction costs and paid by others. Mr. Welch, Graus Construction and Superintendent Wayne Haugen have all been advised by City Staff that the City will not bear any costs associated with the construction of the locker rooms, or any other costs remotely or directly associated with the project. In addition, the additional costs associated with the operation and maintenance of the locker rooms would be the responsibility of the Hastings High School, and there must be an agreement recognizing this. Finally, the City will insist that proper legal, insurance and performance bond requirements are satisfied before construction begins, to assure the City is not responsible for any financial or legal aspects of the project. Once all estimates are complete, the City Council will be asked to provide final approval to the project, before construction begins. The City Council action at the meeting on Monday March 15, 1999, outlines the conditions in which final City approval will be granted, yet provides for the High School Hockey program and the Hockey Boosters an initial acceptance of the concept by the City Council, and thus an opportunity to gather more design and construction cost estimate information, to confirm the feasibility of the project. David M. Osberg City Administrat CC. W augen Russ Welch LAND USE APPLICATION CITY OF HASTINGS 101 4th Street East, Hastings,MN 55033 Phone(651)437.4127 Fax(651)427.7082 Address of Property Involved: 28M Red Wing Mxd. Legal Description of Property Involved: Lot 2, Hlook 3, Hastirgs lrd-isrrial Park #1 Applicant: Official Use Only Name Claus Contracting, Inc. Date Rec'd Address 360 Hwv, 61 Nxffi File No. Hastings, 1`N 55033 Fee Paid Phone 651-437-4515 Rec'd by Ordinance# Section Owner(If different from Applicant): Name City of Hastirles Address 101 4th Street Fast Hastings, M 55033 Phone 651,437-x+127 Request: Special Use: Rezone: Subdivision: Comp Plan Amend: Vacation: Site Plan: Other: Variance: TOTAL: Description of Request(include site plan, survey, and/or plat if applicable): 3,2/40 s.f. locker roam addition to east end of existing ia-- arena. Q-r- story 12 magwxy walls, steel joist, & deck with tapered insulation EPEMroofing. A�zC {� l�y l 08.18.00 1 Sig ature o Applicant Date Signature of Owner Date U .> ° z U0 cu E— ` V y W m' a V J J a 1 1 6 d e rc rc rc a rc rc 3 CD N � C 01 fl 00 elloo1/00o110 cn Z c� = W • -, .- sx awe.• a sx iss : k �s S+t mm',[s vII 77 ■�.�i.'YS feik ��P.d Y X53: Ii�4 U' •, r ,>q Y e • a � .irr xt+P � `l • '+T° t txwu as xx�i"ff -$ate 4 5 •� m 1 N U Q 'J l e �') 1" a eY� -} � u a c a dl•as;;*. s.SP'€rtEyY x a-s. -.� I " SNc}rir J1 f ,u+ ; w -te• r 4 RX jy€,a -P � 5 s - �� S�R �,� { � •�.� n-� � s -v i s s+i 'sl 'x E }'v,b r rc at t � � � • � , .+ k { i .z. z rt "_'_'"" s r s} 4} :rs r r rar } a as 1,. ;+ }, T tissde 3 wy .., t ,.a:§ n3W` a:a=' rg e j xHd:. • .+ . i �4 l %..at.,3.3"a.: , hu Y.. .. VII-2 VIII-B-6 Memo To: Mayor Werner and City Council From: Matthew Weiland, City Planner Date: August 30th , 2000 Subject: Public Hearing/Final Reading- Rezone (Hastings Marketplace C-4 to R-4 PRD) The City has initiated the rezoning of property (legally dekcribed below) from C-4 Regional Shopping Center to R-4 PRD Medium High Density Residence Planned Residential Development. Outlot B +C, Hastings Marketplace, according to the recorded plat thereof, and situated in Dakota County,Minnesota Background Information: Comprehensive Plan Classification: The subject property is currently classified U-III(High Density Urban Residential 8+residential units/acre). The proposed R-4 PRD Medium High Density Residence Planned Residential Development is a consistent zoning for this land use. Zoning Classification: The subject property is currently zoned C-4 Regional Shopping Center. The proposed zoning is R-4 PRD Medium High Density Residence Planned Residential Development. This zoning classification allows a mixture housing as well as a mixture of uses. The area around this property is comprised of many housing types and a variety of land uses. This is a good zoning classification for this property because it allows for a mixture of densities and a higher housing density which are goals of the City's Comprehensive plan. Surrounding Properties: The areas surrounding this property are currently zoned Public Institution, C-4 Regional Shopping Center, R-3 Medium High Density Residence and R-1 Low Density Residence The area around this property is comprised of many different housing types and a mixture of uses from commercial to government offices. Planning Consideration: This property is located appropriately for higher density housing. The R-4 PRD zoning classification would allow this property to be redeveloped with a mixture of uses and a higher housing density which would allow for more affordable housing in the City. This property is identified as a high density housing property in the 2020 Comprehensive Plan and the proposed zoning is consistent with the goals of the Comprehensive Plan. Planning Commission Recommendation: Planning Commission recommended approval of the rezoning of the property to R-4 PRD Medium High Density Residence Planned Residential Development and at their 8/14/00 Planning Commission Meeting. Recommended Action:: The City Council passed the first reading of the ordinance rezoning the property to R-4 PRD Medium High Density Residence Planned Residential Development at their August 21st City Council Meeting Recommended Action: Recommendation to approve the ordinance rezoning the property to R-4 PRD Medium High Density Residence Planned Residential Development ORDINANCE NO. SECOND SERIES AN ORDINANCE OF THE CITY OF HASTINGS, MINNESOTA AMENDING SECTION 10.01, SUBDIVISION 1 OF THE CITY CODE HAVING TO DO WITH: OFFICIAL ZONING MAP BE IT ORDAINED by the City Council of the City of Hastings as follows: Subdivision 1. The following described properties are hereby zoned from C-4 Regional Shopping Center TO R-4 High Density Residence PRD PLANNED RESIDENTIAL DEVELOPMENT: Outlot B +C, Hastings Marketplace, according to the recorded plat thereof, and situated in Dakota County, Minnesota ADOPTED BY THE CITY COUNCIL THIS DAY OF , 2000. Michael D. Werner,Mayor ATTEST: Melanie Mesko, Administrative Assistant/City Clerk I HEREBY CERTIFY that the above is a true and correct copy of an ordinance presented to and adopted by the City of Hastings, County of Dakota, Minnesota, on the day of , 2000, as disclosed by the records of the City of Hastings on file and of record in the office. Melanie Mesko, Administrative Assistant/City Clerk (SEAL) This instrument drafted by: City of Hastings 101 4th ST. Hastings, MN 55033 ::•. p unn.u•:iqi u::c_. ad Fig n�tP "'! �« r''I"' "'1 �� iL7�3 G••iiC3 �,�!! �!'� iF',il � ��I a f ��L I y `` ■■ '�[II i_■ J rail rES [ c I til P1 i® „�'�iJ: �i � Cif i .®« �l7i� ar7 9p!p!�F !_�!3 � I [a rasa ; Elsm;L 70 3ju 11740111 p I� r! E-1 LJ In LZ 0,1211 inn= JOIN III LLJ Abr in �9 ®� Kri� s: 03 — '� vin-B-7 Memo To: Mayor Werner and City Council From: Matthew Weiland, City Planner Date: August 30th, 2000 Subject: Prelim/Final Plats -Hastings Marketplace Family Housing 1" and 2nd Addtion The Dakota County Community Development Agency has requested preliminary/final plat approval for anew senior housing/family town home project. The property proposed to be platted is currently platted as outlots of the Hastings Marketplace plat. This property was platted as part of the Target project. This is a new development project proposed for existing vacant property. The Dakota County CDA is proposing to develop a 66 unit senior housing apartment project and 49 units of family townhomes. The project would be split between 5.8 acres of property behind Target(see map) and 3.8 acres of property northeast of Christa McAuliffe school (see map). The Planning Commission approved the rezoning and site plan for this project at their 8/14/00 Planning Commission meeting. There are two separate plats being proposed for this project because there are two separate pieces of property involved. The Hastings Marketplace Family Housing 1"Addtion preliminary plat is located northeast of Christa McAuliffe and will plat the property into one lot. Hastings Marketplace Family Housing 2nd Addtion is located south of Target and will plat the property into two lots. One lot will be for the senior housing apartment building and one lot will be for the family town home project. All of the units in both of these project will be rental units, which accounts for the small amount of platted lots being proposed. Included with this memo is a site location map, land use application, and preliminary/final plats. Background Information: Comprehensive Plan Classification: The subject property is classified U-III(Urban Residential 8 +residential units/acre). The proposed development density for the whole project is @ 12 units per acre. This density is a consistent use with the comprehensive plan. The density for the project breaks down as follows: 1 Project Units Acres density Senior Project 66 2.82 23 units/acre Western Townhomes 21 3.04 6.9 units/acre Eastern Townhomes 28 3.75 7.46 units/acre Total 115 9.62 11.9 units/acre The main reason the density on this project is so high, is because of the three story senior housing building. The townhomes are being built at a similar density to other townhome projects in the City, including the Bailey Ridge townhome project which is being developed just west of this project. Zoning Classification: The subject property is currently zoned C-4 Regional Shopping Center. The proposed zoning is R-4 (PRD)High Density Residence Planned Residential Development . This mixed housing project at this density would be a permitted use in this district as part of a planned residential development. Planned residential developments allow development to mix housing types and spread densities over the entire site. This project will have a high housing density while still retaining some open space. This allows a good balance for this site. Approval of these preliminary/final plats will be contingent on the rezoning of this property to R-4 PRD Planned Residential Development. Surrounding Properties: The subject property is currently located in a mixed use area. Target and a commercial area is located to the north, the Bailey Ridge Townhome development is located to the west, there is a school splitting this project area, there is a city ponding basin to the south, and there are mixed housing types south of the project consisting of single family homes and town homes. Site Development Issues: The subject property is currently vacant and is located adjacent to a City ponding basin. This project will serve as a buffer between the commercial areas and the single family areas to the south of it. Buildings and landscaping need to be located appropriate to provide an aesthetic visual buffer. Any project in this area must be sensitive to the existing neighborhoods and compliment them. Preliminary/Final Plat Issues Subdivision Ordinance Requirements: The preliminary/final plats are complete. The following items are a summary of preliminary/final plat issues. The developer is proposing to plat three lots across two preliminary/final plats. All the units on the property will be rental units. 2 1. Site Access: Access to the subject property will be provided off of the South Frontage RD. There will be internal private drives connecting this project tot he South Frontage Rd. A condition of preliminary plat approval should be that all private drives and related utilities be designed and constructed according to City policies as determined by the Public Works Director. Furthermore, it should be required that the applicant provide evidence that all private drives and utilities will be maintained by a homeowner's association or other entity and not by the City. 2. Site Grading& Storm Water Management: The Site is designed to drain correctly through the use of curb and gutter and will empty into the ponding basin to the south. The capacity of the ponding basin was reviewed as part of the Target approval project. This type and intensity of development was assumed for this property. The Public Works Director has reviewed the stormwater plans and has approved them. The pond has the capacity to handle the added run-off from this project. 3. Public Land Dedication: The Park land dedication was satisfied for this development property previously by land the school district dedicated as part of the City's library. This was agreed to in a development agreement between the City and the School District. 4. Trail Connections: There are existing sidewalks along the South Frontage Rd. This project will also be required to construct an 8ft trail along the rear of the project connecting the trail along General Sieben Dr with the trail leading to Target. This trail connection will run along the top of the ponding basin and will provide a great trail addition and connection to the City's existing trail network. Internal sidewalks will also be constructed to connect to the existing trail network. 5. Interceptor Sewer: The developer shall be required to pay$305.00 per unit in interceptor sewer charges . The interceptor sewer charge for this whole project totals $35,075.00 for 115 units. These fees shall be paid prior to the issuance of building permits for each individual phase of the project. Planning Consideration: This is one of the last vacant pieces of high density housing zoned property left in the City. This land has been guided for this type of development in the City's Comprehensive plan. There is a need for affordable housing in the City and well as more senior housing as indicated in the City's Housing Plan. This need will continue to grow as the population ages. Demand for vacant land over the next few years will also make it more difficult to do this type of project. Planning Commission Recommendation: The Hastings Planning Commission recommended approval of the Hastings Marketplace Family Housing ? and 2nd Addtion Preliminary/Final Plats at their 8/21/00 Planning Commission Meeting, subject to the conditions listed below: 3 Recommended Action: Preliminary/Final Plats Motion to recommend the approval of the Hastings Marketplace Family Housing I" and 2"d Addtion Preliminary/Final Plats subject to the following conditions: 1. The final plat hard shells must be consistent with the approved final plat. 2. That the approval of the preliminary/final plats are subject to the property being rezoned to R-4 medium high density housing planned residential development. 3. That the private drives and related utilities be designed and constructed according to City policies as determined by the Public Works Director. 4. That the applicant provide evidence that the private drives will be maintained by a private entity and not by the City; 5. That the applicant shall be required to pay$305.00 per unit in interceptor sewer charges . The interceptor sewer charge for this whole project totals $35,075.00 for 115 units. These fees shall be paid prior to the issuance of building permits for each individual phase of the project. 6. The developer shall plant landscaping elements according to the approved landscaping plan. An escrow is required for any unplanted trees before occupancy is allowed. 4 HASTINGS CITY COUNCIL RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HASTINGS APPROVING THE HASTINGS MARKETPLACE FAMILY HOUSING SUBDIVISION WHEREAS, The Dakota County Community Development Agency has requested approval of a final plat for a subdivision to be called Hastings Marketplace Family Housing . This final plat includes 1 lot. NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL AS FOLLOWS: The Hastings Marketplace Family Housing final plat is approved subject to the following conditions: 1. The final plat hard shells must be consistent with the approved final plat. 2. That the approval of the preliminary/final plats are subject to the property being rezoned to R-4 medium high density housing planned residential development. 3. That the private drives and related utilities be designed and constructed according to City policies as determined by the Public Works Director. 4. That the applicant provide evidence that the private drives will be maintained by a private entity and not by the City; 5. That the applicant shall be required to pay $305.00 per unit in interceptor sewer charges . The interceptor sewer charge for this whole project totals $35,075.00 for 115 units. These fees shall be paid prior to the issuance of building permits for each individual phase of the project. 6. That the developer shall plant landscaping elements according to the approved landscaping plan. An escrow is required for any unplanted trees before occupancy is allowed. Adopted by the Hastings City Council on September 5th, 2000 by the following vote: Ayes: Nays: Absent: Michael D. Werner, Mayor ATTEST: Melanie Mesko,Administrative Assistant/City Clerk (City Seal) I HEREBY CERTIFY that the above is a true and correct copy of resolution presented to and adopted by the City of Hastings, County of Dakota, Minnesota, on September 5th, 2000, as disclosed by the records of the City of Hastings on file and of record in the office. Melanie Mesko, Administrative Assistant/City Clerk (SEAL) This instrument drafted by: City of Hastings 101 4th ST. Hastings, MN 55033 HASTINGS CITY COUNCIL RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HASTINGS APPROVING THE HASTINGS MARKETPLACE FAMILY HOUSING SECOND ADDTION WHEREAS, The Dakota County Community Development Agency has requested approval of a final plat for a subdivision to be called Hastings Marketplace Family Housing Second Addition. This final plat includes 2 lots. NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL AS FOLLOWS: The Hastings Marketplace Family Housing Second Addition final plat is approved subject to the following conditions: 1. The final plat hard shells must be consistent with the approved final plat. 2. That the approval of the preliminary/final plats are subject to the property being rezoned to R-4 medium high density housing planned residential development. 3. That the private drives and related utilities be designed and constructed according to City policies as determined by the Public Works Director. 4. That the applicant provide evidence that the private drives will be maintained by a private entity and not by the City; 5. That the applicant shall be required to pay$305.00 per unit in interceptor sewer charges . The interceptor sewer charge for this whole project totals $35,075.00 for 115 units. These fees shall be paid prior to the issuance of building permits for each individual phase of the project. 6. That the developer shall plant landscaping elements according to the approved landscaping plan. An escrow is required for any unplanted trees before occupancy is allowed. Adopted by the Hastings City Council on September 5th, 2000 by the following vote: Ayes: Nays: Absent: Michael D. Werner, Mayor ATTEST: Melanie Mesko, Administrative Assistant/City Clerk (City Seal) I HEREBY CERTIFY that the above is a true and correct copy of resolution presented to and adopted by the City of Hastings, County of Dakota, Minnesota, on September 5th, 2000, as disclosed by the records of the City of Hastings on file and of record in the office. Melanie Mesko, Administrative Assistant/City Clerk ( SEAL) This instrument drafted by: City of Hastings 101 4th ST. Hastings, MN 55033 la Y 1� 1 • . R ®'i�► - !� PyPR ii IFJ ir r■ �; [] i�:l� - ��1I SEs i�[� U KZ1f � . 1� !. �����1 .®�7fli�i 9a]■3 � �� I�������0 �����11111►�j� _ 1 LAND USE APPLICATION ' CITY OF HASTINGS JUL 10 2000 101 4th Street East, Hastings, MN 55033 Phone (651)437.4127 Fax (651)427.7082 Ci7t u� N6\STiNuS Address of Property Involved: General Sieben & S. Frontage Road and Pleasant Drive & So—u—n Frontage Road Legal Description of Property Involved: Hastings Marketplace, Outlot B and C Applicant: Official Use Only Name Dakota County Community Development DateRec'd Address 2496 145th Street West ' Agency File No. Rosemount MN 55068 Fee Paid Phone 651-423-4800 Recd by Ordinance # Section Owner(If different from Applicant): Name Hastings 55, LLC Address 401 Second Avenue S, Suite 550 inneapo is MN bb4U1 Phone Preliminary and Final Plat: Request: $330 ($30/3 lots) Special Use: Rezone: Subdivision: Comp Plan Amend: Vacation: Site Plan: $200.00 Other: Variance: TOTAL: $530.00 Description of Request(include site plan, survey, and/or plat if applicable): The Dakota County CDA is seeking grelminary and final plat approval for the property noted abovelocated in Hastings Marketplace. 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Ed iz I < / z ' �= W Q• •�7"• I � � 7 v � [V�7 '� a 2 c u' EWA � id • 3 :8 .W v I / i cs 6z 0 0 Z � S N 03 i / •�X • • ux E--4[ •- Io--� i / �n oy� r � I8 VIII-B-8 Memo To: Mayor Werner and City Council From: Matthew Weiland, City Planner Date: August 30th, 2000 Subject: Site Plan-Hastings Marketplace Senior/Family Housing Project(Dakota County CDA) Hastings Marketplace Senior/Family Housing Project ' The Dakota County Community Development Agency(CDA) , has requested site plan approval for a new senior/family housing project. This is a new development project proposed for existing vacant property. The Dakota County CDA is proposing to develop a 66 unit senior housing apartment project and 49 units of family townhomes. The project would be split between 5.8 acres of property behind Target (see map) and 3.8 acres of property northeast of Christa McAuliffe school(see map). The Dakota County CDA developed and manages Mississippi Terrace(Senior Housing) in downtown Hastings and Pleasant Ridge Town homes (Family Housing) located off of the North Frontage Rd.. This project fulfills many goals for the City of Hastings Comprehensive Plan, including the following: Land Use Plan Land Use Goal 2: Provide a balance and variety of housing type and value for all types of individuals and families that currently reside or desire to live in Hastings. Policy 1: Locate residential land uses in proximity to services and amenities. Strategy 1: Higher residential development will be located in areas of the City where services are available and convenient, near major transportation routes, and adjacent to employment centers. Strategy 2: Higher density residential development shall be encouraged provided that adequate open space is planned within the development and that it is in keeping in scale with the adjacent area. 1 Housing Plan Housing Goals -Hastings will maintain a balanced supply of housing available for people at all income levels and a range of housing types that meet varying life- cycle needs of community residents. ■ The City will strive to provide a range of housing choices that address the needs of all income and age groups. Hastings will implement this policy by exercising zoning and subdivision practices that allow flexible site design that permits a variety of housing types including,but not limited to,attached and detached single-family, manufactured homes, multi-family housing, and apartments. ■ Hastings will continue to work with the Dakota County Housing and Redevelopment Authority (HRA) and other state, regional and local housing providers and agencies to develop housing programs that meet the needs of community residents. ■ Hastings will continue to emphasize convenient linkages between housing and other land uses in the community including employment centers. In order to be a balanced, sustainable community, efforts will be made to link all housing and employment centers by roadways, trails and transit facilities. ■ New affordable housing units will be dispersed throughout the community rather than being concentrated in specific areas. This project would be done in three phases. The following is a tentative time line for development. Future development is determined by the ability to secure financing for these type of projects. Phase Project Name Units Year Phase 1 Eastern Town Homes 28 2001 Phase 2 Senior Housing Building 66 2002 Phase 3 Western Town Homes 21 2003 or beyond There were many concerns from the surrounding neighbors regarding this project. Their main concerns centered around the density of the project and the rental use of the property. Their concerns will be addressed in this memo. The property will also have to be rezoned. Any recommendations for the site plan will be contingent upon the property being rezoned. 2 Included with this memo is a site location map, land use application, and site plan . Background Information: Comprehensive Plan Classification: The subject property is classified U-III (Urban Residential 8 +residential units/acre). The proposed development density for the whole project is @ 12 units per acre. This density is a consistent use with the comprehensive plan. The density for the project breaks down as follows: Project Units Acres density Senior Project 66 2.82 23 units/acre Western Townhomes 21 3.04 6.9 units/acre Eastern Townhomes 28 3.75 7.46 units/acre Total 115 9.62 11.9 units/acre The main reason the density on this project is so high, is because of the three story senior housing building. The townhomes are being built at a similar density to other townhome projects in the City, including the Bailey Ridge townhome project which is being developed just west of this project. Zoning Classification: The subject property is currently zoned C-4 Regional Shopping Center. The proposed zoning is R-4 (PRD)High Density Residence Planned Residential Development . This mixed housing project at this density would be a permitted use in this district as part of a planned residential development. Planned residential developments allow development to mix housing types and spread densities over the entire site. This project will have a high housing density while still retaining some open space. Approval of this project will be contingent on the rezoning of this property to R-4 PRD Planned Residential Development. Surrounding Properties: The subject property is currently located in a mixed use area. Target and a commercial area is located to the north, the Bailey Ridge Townhome development is located to the west, there is a school splitting this project area, there is a city ponding basin to the south, and there are mixed housing types south of the project consisting of single family homes and town homes. Site Development Issues: The subject property is currently vacant and is located adjacent to a City ponding basin. This project will serve as a buffer between the commercial areas and the single family areas to the south of it. Buildings and landscaping need to be located 3 appropriately to provide a visual buffer. Any project in this area must be sensitive to the existing neighborhoods and compliment them. Site Plan 1. Proposed Uses and Lot Layout The proposed uses for the site are permitted by the City's Comprehensive plan. The Buildings and parking areas are meeting zoning setbacks. The townhomes have been backed up to the ponding to create a visual buffer that will screen the parking areas in front of the town homes. The town home site will also include a playground area and a hard court play area for the children in the town homes. There are also many recreational opportunities in the area including the library, school playground and fields,parks and trails. This property is located adjacent to large amounts of open space in the ponding basin and the school. The open space provides a transition between this higher density housing area and the lower density areas to the south of it. 2. Zoning Setback requirements: Proposed parking areas meet zoning setbacks. All proposed structures are also meeting zoning setback requirements. 3. Number of Parking Spaces: The Zoning Ordinance requires at least 2 parking spaces for every residential dwelling unit for the townhomes and one parking space for every dwelling unit in the senior housing building. The town homes and the senior building are meeting the zoning code minimum parking requirements as well as providing sufficient visitor parking. 4. Site Access: Access to the subject property will be provided off of the South Frontage RD. There will be internal private drives connecting this project tot he South Frontage Rd. A condition of preliminary plat approval should be that all private drives and related utilities be designed and constructed according to City policies as determined by the Public Works Director. Furthermore, it should be required that the applicant provide evidence that all private drives and utilities will be maintained by a homeowner's association or other entity and not by the City. 5. Traffic Circulation Issues: There are no traffic circulation issues.. There are two separate entrances provided for both town home projects. The private drive and parking areas have been designed to slow down traffic within the site. 6. Traffic Issues: There are no traffic issues within the site and the street network around the property is designed to serve this type of use. A traffic study was done for this area as part of the Target approval project. Full development of this project area, including the 4 commercial areas, may require future traffic signals in the area. 7. Trail Connections: There are existing sidewalks along the South Frontage Rd. This project will be required to construct an 1Oft trail along the rear of the project. This trail will serve as both an off-street trail as well as an emergency access for fire vehicles. This trail will connect the trail along General Sieben Dr with the trail leading to Target. Internal sidewalks will also be constructed to connect to the existing trail network. 8. Streets and Utilities: The Public Works Director has reviewed the streets and utility plans and has approved them with the following comment: 1. The developer should have separate water meters and water lines installed for all irrigation systems. 9. Site Grading & Storm Water Management: The Site is designed to drain correctly through the use of curb and gutter and will empty into the ponding basin to the south. The capacity of the ponding basin was reviewed as part of the Target approval project. This type and intensity of development was assumed for this property. The Public Works Director has reviewed the stormwater plans and has approved them. The pond has the capacity to handle the added run-off from this project. 10. Li tin : The building and parking lot lighting be focused down with cut off shields. The lighting of the project will not create additional light pollution in the area. 11. Site Landscaping: The proposed landscape plan includes a large amount and a wide spectrum of different trees and shrubs . There is a good buffer of evergreen trees separating this project from the proposed new trail creating separation and privacy. 12. Building Architectural Elevations The town home buildings are well designed. They are being built with good materials. City Staff would only recommend that the townhomes have masonry wainscoting added to the garage areas to add more architectural accents and protect the garage walls. The Senior building will be built with a mixture of materials including a large amount of brick. It will compliment the other large commercial buildings in the area. 13. BuildingIssues The developer will have to address all fire safety,building safety and accessability issues as part of the building plan review process. 14. Fire Safety Issues: The site is adequately served with fire hydrants. The developer will have to meet the requirements for fire protection in the senior apartment building and the town homes. There is a need to get fire vehicles all the way around the building. To meet this need,the site plan shall be modified to increase the size of the 8ft trail behind 5 the senior building to 10 ft. The trail shall also be relocated to be within 55 ft of the building. 15. Waste Storage: All the waste needs for this project will be satisfied internally. There will be no outdoor dumpsters. Neighborhood Meetings and Concerns: There have been two neighborhood meetings held to discuss this project. One was held on May 17', 2000 and one was held on August 3rd, 2000. There have also been two public hearings held at two Planning Commission meetings for this project, in regards to the rezoning, the plat, and the site plan. These planning commission meetings were held on August 14'h and August 28`x, 2000. The City Council also received a petition from the neighborhood against this project (petition enclosed). There were many comments received and concerns raised at the neighborhood open houses for this project. Most of the concerns revolved around the density of the project, the appearance and maintenance of the project and the rental nature of the project. The concerns are addresses as follows: Density of Project- This property is guided for high density housing. This is one of the last pieces of vacant property left in the City to do a project like this The neighbors have indicated that they would not be concerned with this project if it were all seniors or owner occupied housing. This property will have a lot of people on it regardless of it being an affordable family housing project or not. The traffic concerns and the amount of children concerns would remain the same. Appearance and Maintenance of Project- The developers have a lot of experience owning and managing this type of project. The two projects the Dakota County CDA manage in town are well maintained. The City also has property maintenance codes and rental housing codes. The City has the legal authority to ensure these projects are maintained appropriately. The Developer has indicated that there will be an onsite manger for this project. The onsite manager is responsible for the maintenance of the project and well as enforcing the rules and regulations of the project. The building elevations submitted for this project illustrate well designed buildings with good building materials. Rental Project Issues - The City's Housing plan illustrates a need for more rental housing and affordable housing in this community. This project is located in a area of the City where services are available and convenient,near major transportation routes, and adjacent to employment centers. The City does not have the legal authority to require this project to be rental or owner occupied housing. 6 There are a lot of neighbors concerned about this project as demonstrated by the petition. I have enclosed a map displaying the neighbors who signed the petition. This project is both a neighborhood decision and a community wide decision . City staff have made every effort to address the neighbors concerns through the site plan process. Planning Consideration: The property proposed for development is guided for this type of land use in the City's Comprehensive Plan. This is a logical location for these types of projects based on the amount of amenities in the area including schools, shopping,jobs and open space. This project meets the City's standards in regards to site design,building design and landscaping. The developers have a lot of experience owning and managing this type of project. This project will add needed affordable and senior housing to the City of Hastings. Planning Commission Action: The Planning Commission recommended approval of the Hastings Marketplace Senior/Family Housing Site Plan at their 9/7/00 Planning Commission meeting, subject to the conditions listed below: Recommended Action: Hastings Marketplace Senior/Family Housing Site Plan Motion to recommend the approval of the Hastings Marketplace Senior/Family Housing Site Plan subject to following: 1. That the proposed structure and accessory items including, but not limited to,the parking lot,trail and landscaping shall be completed pursuant to the approved site plan. Upon request for occupancy of the building, all uncompleted items contained within the site plan shall be addressed pursuant to city code escrow requirements. 2. Site Plan approval is contingent upon the rezoning of the property to R-4 PRD. 3. That the approval is contingent upon the property being platted. 4. That the developer shall install separate water meters and water lines installed for all irrigation systems. 5. That the developer shall be required to address all fire safety,building safety, and accessability requirements for the new buildings as part of the building plan review. 6. That the 8ft trail be increased in size to a 10 ft trail behind the proposed senior apartment building and that the trail be moved to within 55 ft of the building. The Site plan shall be modified to illustrate this. 7 t $ � � "�• a��� S..a 6n n 1 tl III BE , l•J M # i U H, Y 9-1Atl dt. Y ns —Yi L es P`$b ft i, p�i �•'1 p`�� � tt;; pi ` TM �., _ pp xi Mp -44 t E i �1 S�T Um �Y 4 11 LAND USE APPLICATION CITY OF HASTINGS J U L 10 2000 101 4th Street East,Hastings, MN 55033 C`r uf- rASTIt�,US Phone (651)437.4127 Fax(651)427.7082 Address of Property Involved: General Sieben & S. Frontage Road and Pleasant Drive & South Frontage Road Legal Description of Property Involved: Hastings Marketplace, Outlot B and C Applicant: Official Use Only Name Dakota County Community Development DateRec'd Address 2496 145th Street West 9ency File No. Rosemount MN 55068 Fee Paid Phone 651-423-4800 Rec'd by Ordinance ft Section Owner(If different from Applicant): Name Hastings 55. LLC Address 401 Second Avenue S, Suite 550 -iinapo MN 5b401 Phone Preliminary and Final Plat: Request: $330 ($30/3 lots) Special Use: Rezone: Subdivision: Comp Plan Amend: Vacation: Site Plan: $200.00 Other: Variance: TOTAL: $530.00 Description of Request(include site plan, survey, and/or plat if applicable): The Dakota County CDA is seeking prelminary and final plat approval for the property noted above located in Hastings Marketplace. The CDA proposes to construct family townhomes and a senior housing building. ' 6-30 -6Q Signature of Applicai t Date Sign ure of Own Da 07/17/00 12:05 To:Oave Osberg From:Cheryl Jacobson 612 423 1273 Page 2/2 Pleasant Ridge Townhomes • Average Income: $31,388 • Percentage of Working Families: 93% (27 of 29) Examples of positions held by residents: Working As Where Stylist Hastings Sales Associate Walmart- Hastings Clinic Assistant River Valley Clinic-Hastings Packer & Shipper Smeads-Hastings Insurance Clerk St. Paul Auto Body Painter New Port Legal Secretary Government Center-Hastings ..Operation Manager St. Paul Customer Service West Publishing- Eagan Secretary City of Newport Laborer Work Connection-Hastings Laborer. Intek-Hastin s Support Assistant Hastings Middle School .Operator Specialist US Bank St. Paul Program Assistant Farmington School District Bookkeeper Title Com an -Hastings Secreta �I I .Eagan _ , Cleaner i ' 1,,- I, iHastin s Sales Coordinator National Rod Ends- Mendota Heights Shipping'Coordinator ASC-Eagan - Operation Manager St, Paul • 70%of the residents are originally fromiHastings. The remaining come from communities such as Cottage Grove, IhveriGroVe Heights, South St. Paul, Farmington, &Prescott 1 ,I. 1i 11- + I In. 11i,'I :.li•�i 16(111,it I C FAMILY TOWNHOMES SERVING WORKING FAMILIES INDAKOTA COUNTY The Hastings Townhome Development will provide two and three bedroom townhomes to families working at modest paying jobs. lxi x £ b E a p ' I `n I x 's r room ates and live` Famt a os um of a istpu tc assistance*ar TENANT PROFILE Based on experience at completed developments in Burnsville,Eagan,Apple Valley,Inver Grove Heights, Lakeville and Hastings,we expect the following tenant profile: * Average number of children per household: 1.88 * Percent single parent households: 57% * Average annual turnover: 18% This compares to an average turnover rate of over 50% in market rate housing. It means that the families living at the Hastings Family Townhomes will be more stable than most rental housing. * Percent working,families: 95% * Anticipated average family income: $28,292 Y" Now PROPERTY MANAGEMENT The Hastings Family Housing Limited Partnership II,owner of the Hastings Family Townhomes,will hire the Dakota County Community Development Agency(CDA)to,managethe'property. The Dakota County.CDA is an experienced'property manager and currently mariages.1206 units of rental housing for families and seniors, Property.Managers employed by the CDA are certified and professional. The management of the Hastings Townhomes will.be governed by an Admissions and:Continued Occupancy Policy.which incorporates the most up to date and stringent policies we have seen in the property management field. In addition to this policy,we have a detailed lease which prescribes tenant. and CDA responsibilities. *Important sections of thepolicy and lease include: 1. Eligibility. Applicants with a history of poor credit,bad landlord references, criminal activity,;fraud, or any other behavior that would disturb neighbors are not eligible. 2. Eviction. Tenants who violate terms of the lease are promptly warned and, if necessary, evicted. 3. Occupancy. To prevent overcrowding the unit and the site,we have occupancy standards limiting the number of people who can live in each unit. 4. Household Composition. Only tenants on the lease who have been properly screened may live in the unit. Guests may only stay ten days within a thiry day period. 5. Storage. Tenants may not store vehicles, boats, or campers on the site. They will be towed. Tenants are required to store garbage cans,bikes, chairs, etc. inside their garage or unit. The caretaker regularly inspects the site and asks tenants to properly store their belongings.. Good property management is important to prevent crime, and we take property management very seriously. Experts conclude that tenant screening,formal leases, and lease enforcement are key to a safe development. The CDA screens tenants carefully. Should aproblem occur,which can happen in the best managed property,we have explicit leases and we vigorously enforce them. We have a standard of conduct for on-site staff and tenants, and we enforce it. These good management practices prevent problems. i yv <t _ eriCe t dS' chll ��ITe - a ,`angteT 4 s"M tori,ari Tlar ag. ON-SITE STAFF The CDA will hire a resident caretaker. The caretaker will: * Monitor children's play while outside to ensure they are not disruptive to neighbors: Will report any ongoing concerns. * Monitor and maintain the landscaping and snow removal. Ensure the site looks good at all times. Pick up debris. Ensure tenants put away bikes, grills,and garbage cans. * Report lease violations and incidents. * Resolve tenants' concerns and problems. The property manager will hold regular office hours at the on-site office. s ' I1ie A _ A hi pnvat o f � c - :an d wln I`impro- ements I` r Owner/Renter Mix The 1990 U.S. Census figures for Dakota County identified the following owner/renter mix: 72,633 owner occupied units (74%) and 25,660 renter occupied units (26%), countywide. In comparison, Hastings had an owner/renter mix with 3,911 units of owner occupied housing (73%) and 1,494 units of renter occupied housing (27%) as per the 1990 U.S. Census. More current analysis in 1997 found a ratio of 68% owner to 32% renter occupied housing in Hastings. Rental Housing In 1999, the overall vacancy rate for rental housing in Hastings was 0.74% which was down from the 1998 figure of 1.22%. Consistent with the tight supply of vacant rental housing, the average rent paid for rental housing increased 7.33% from 1998 to 19992. The following table summarizes 1999 rental conditions.as recorded by Dakota County: Table 5 Summary of 1999 Hastings Rental Data Unit Types Efficiency IBR 2BR 3BR Totals Number of Units 82 203 426 42 679 Percent of Market 1.18% 29.90% 62.740/. 6.19% 100% Average Rent $ 406.88 486.08 554.77 646.19 538.15 from 1998 to 1999 Increase in Rent 9.29% 8.15% 7.53% 5.12% NA Number of Vacancies 0 1 4 0 5 Vacancy Rate 0% 0.49% 0.94% 0% 0.74% Source:Dakota County HRA.Dakota County 1999 Rental Market Survey Life-Cycle Housing—Household Breakdown Apurimmp ®tll ®W b Apnrtmerrs Life-cycle housing is a phrase used to describe the 6 f/awmt different types of housing that the average person or household may need during a lifetime. The illustration at right represents different types of r housing based on life-cycle housing needs. The The Life Cycle Metropolitan Council correlates interest in housing Housing Chain types with age or status in the life cycle housing 7heStone,name chain. Table 6 combines the 1990 Census age breakdowns with the Metropolitan Council's range of life-cycle housing choices. Ar eit;single Q Family How s Dakota County HRA.Dakota County 1999 Rental Market Survey Hastings Comprehensive Plan—Housing Preliminary Draft—January 11, 2000 Page 7 anal .� • r11 .. �• r'w� °,.► 37s] 'L»l f-dd"i LIN AL if [] LAI W-m��� ■� �■[] 117 71-4 L111111 K 09L; r !I � 0 FES ��L �� �I ® �a ♦ ���11111►�j�� �•� ,_ � �]-�.6 � 'Q 1111 ILL] Evil I VA rim] Ej LA EA • ® ` = �/VIII ■ ..■� MEN June 19,2000 To: Hastings City Council Dakota County Community Development Agency We, the undersigned neighboring property owners, respectfully present this petition representing our concerns regarding the proposed development on the South Frontage Road between General Sieben Drive and Pleasant Drive. The development proposed by Dakota County Community Development Agency is totally'out of character in maintaining the integrity of the neighborhood. We do not oppose the development of owner occupied dwellings, consistent with the surrounding residential property. Sincerely, The Concerned Neighborhood Property Owners cc: Matt Weiland Dave Osberg .000 I the undersigned agree with the attached letter regarding the proposed development on South Frontage Road between General Sieben Drive and Pleasant Drive. Name/Signature Address /y3/ T& V3/ 70W 7 160 I! 3 3 T 2 �Y. -7S I! 1 r , 19. �/ys I o� �� >> I, orj /&% Z Jt,/ 1gti1-s1'"e,57s . i I the undersigned agree with the attached letter regarding the proposed development on South Frontage Road between General Sieben Drive and Pleasant Drive. Name/Signature Address 7-1 4 r\ 771- --777-Y7*-� _2 L,J— U 7L- C- 171 12, V S761,4� J 16-2-0 f t • I EdO T; Vr i7l 454') %-I t5/a5 .5 R5- Ti U - IaL.� ...•J..-_•. J ..__ ...:♦L aL_ _u-_L _J I_u-_ .. IL _ _ _ _ _ _ _ J J_...._ u l�. LIIIUG JIyIICU dyICC YYILII LAIC QLLGL/IIGL/ ICLaG1 ICIJd(Ulj,y LIIC FII VFIVJCU UCY GIVFIUIGII• on South Frontage Road between General Sieben Drive and Pleasant Drive. �10 UL. Name/Signature Address �— sl.. mac-2,q �0 1le Lm, y - 7' � C f 56. Alt l� L 437-2c, 22L Z3612 413 Y,5-,5-z) - 80-7 '13 - ogo7 108 �XEL ( W27-7k� I the undersigned agree with the attached letter regarding the proposed development on South Frontage Road between General Sieben Drive and Pleasant Drive. Name/Si natu a Address XI v 77; '5PL /IA ZIA Z , /LI 9?/ 0 ' C q3• � L�" Q�b i u 5 0 I the undersigned agree with the attached letter regarding the proposed development on South Frontage Road between General Sieben Drive and Pleasant Drive. Name/Signature Address qd. 17g7 w .. Ff;l - U74 4& I f AAL U,11 WIk1WhLi,7 Z434 73 1 /o4 )I 4,1 in /off /09- ne67' i 11,740 ZZ). 57' 11/. Iq�f`l D n 2c( A), 10 ,xyO !17' I the undersigned agree with the attached letter regarding the proposed development on South Frontage Road between General Sieben Drive and Pleasant Drive. N e/ i nage Address /z2o• �i 1073• / �,Sa l�eb cr � �e 1456 �a�• [ c L If7 A/ gs �3� 155 -�. .� I the undersigned agree with the attached letter regarding the proposed development on South Frontage Road between General Sieben Drive and Pleasant Drive. Name/Signature Address _ ? j,1j9• � �� . 0.0_�i� .i�eAr�.,.,b4�lk r,5a� � /� Sr' /�us�,Ss,Gtu s-s�33 vro -s�sz srU 3 Y?7 7l � O• /5r) I!q 7I--:577 4 j l�/•� ���F'�ka �n a-i".0���,f �.�7 � 4i � l• �1��;tl,,.�;in �}l.� .s-SSD �3 �13�`� lY9• Ali � � .� �3U W. 1 �- � mry SrD3'� :2 7 3 G /5D. /Sod• ��_P,,r �n( . i�(d G ''ru Lzr �rw y?-�_ 3�� OD /r T n ' � 2 %� �3� r l i /2J i /J I the undersigned agree with the attached letter regarding the proposed development on South Frontage Road between General Sieben Drive and Pleasant Drive. Name/Signature Address �Ca?I/ • �'• /5 r i /! ' i y9 9 Aa- 7M. JY70 -r7 l.7(0• ['59,5; e rrTm —L, • .¢STS,-w cA1 . c I the undersigned agree with the attached letter regarding the proposed development on South Frontage Road between General Sieben Drive and Pleasant Drive. Name/Signature Address Y K loan L1v 184• /88 D n ( 02Z5 Iq M3. - L-22- 22,77 9s F37 j s 73 . 6C- � uy �7-7� 57 ��d I the undersigned agree with the attached letter regarding the proposed development on South Frontage Road between General Sieben Drive and Pleasant Drive. i Name/Signature Address �LI e—, 2 � `) Residents question proposal to build housingdevelopment in Target area By Randy Roberts "We've got a good track record w Star Guctu ma ngi°?�'a with them,"he said. Grossman emphasized the hous- family and senior housing 'ms's neither Section 8 nor welfare 55 istance. Weiland added that A project n the city's west assqualifying for CDA housing means proposed side proposed by the Dakota good credit history, good landlord Senior and Proposed ,ounty Community Development references, criminal background Family Family Housing Agency had a few Hastings area res- checks and income standards. Housm9 idents concerned during a neighbor- But not all the area residents nood meeting held May 17 at City believe what they have heard. Hall. "We're not bu}ring any of it," said h w At last week's neighborhood Sharon Pechacek who lives on Tier- meeting,held by the city in prepara- ney Drive. "They guarantee us it - tion of the issue being brought won't look like the slums,but even- " before the planning commission, 12 tually it will.' m m atizers signed in,but Housing and pechacek said the majority of / Rei opment Authority director neighborhood residents, including ' John srossmasaid at least 20 Citi- n those who were unable to attend the Tiemev Dr. zens were in attendance. Some of meeting are against the proposed the citizens wild signed in are resi housing development. dents of Tierney Drive and Steeple "Nobody in the neighborhood t.'ananne KowuiuorraSar Gazette Lane, the closest residential areas wants it."she said."It will lower the near the proposed housing site. value. and the crime rate According to Grossman, the con- property. Other neighbors suggested the which i_s needed in the city an ern is not whether housing is need- will go up. There were those there property be used for other city countywide. -e in the area of South Frontage (at the meeting) that were not only needs,such as a YMCA. Weiland said the private apurt- 99 Road, behind the new Target build- concerned themselves but were ment rental total vacancy in 1. ing, but rather the "type" of adresi- speaking for others who weren't About the proposal was five.with a vacant:rate of 0.7•1 dents who may take un occupancy there" The proposed housing area is in percent. in the proposed apartments. Linda Kieffer, also of Tierney two parts, with 5.8 acres lying "The citys role is to provide hous- 'There are some that are worried Drive, said she and others also directly behind Target from General ing for all races. income and ages. about 'those people." Grossman believe that,over time,there will be Sieben Drive to school district prop- Weiland said. "Our goal is to meet said.-But people who would qualify a devaluation of property. Kieffer erty where Christa McAuliffe Ele- all these needs.We also want to bal- For this kind of housing are like added that she is not against the mentary School is located: the other ante the commercial with high-den- for nurses, young teachers ... senior housing, but is cautious portion of the project consists of 3.8 sity housing." about the family housing. acres, giving the project a total of Weiland said as far as city plan- anyone who works." "The problem is the type of hous- "I understand people have a hard 9.6 acres, and includes the area of ping is concerned, apartments and inr s perceived to be," said Matt - time (finding affordable housing), South Frontage Road across from affordable housing protide a buffer We- 1d,city planner. but others (not intended to be eligi- pleasant Hill Library. between commercial and sin-le-fam- In a nutshell,the proposed CDA- ble)sneak in,"she said. Weiland said the area is zoned for ily residential areas. which is an managed housing is intended for Kieffer said one neighbor, who high-density housing and is consis- ideal situation.And in Hastings.the Families and seniors who can afford moved from Burnsville, said a Simi- rent with the land use guided for the land CDA was able to acqui*e -pur- to pay $500 to $600 per month for lar project,with all the promises of area, as set in the 2020 comprehen- chase agreement)from the Hr stings rent, but not upward to$1,000 a affordable housing, had a negative sive plan, which the City Council Marketplace (Target) development month. Ironically, Grossman said. impact on the neighborhood, so the approved in February. was about the last piece of ground the quality of the housing will be the family relocated to Hastings. The proposal calls for 60 to 65 for new high-density housing. same. According to CDA,the tenant pro- units of senior housing in one facili- "These were the last two areas "CDA is bringing a lot of file suggests that 95 percent of the ty,planned to be included in the 5.8 that this type of housing could resources together and can build an renters will be working, with an acres near General Sieben Drive. occur," said Weiland, who zdded equivalent product, and yet rent for average family income of$28,292. On the same property and jus:west that the Arbor Oaks senior housing about $500 or so' Grossman said. Weiland said a similar private of the planned senior apartments, development recently approved by They can do this because of grants family townhome project; proposed 25 family toAmhomes are planned. the City Council was the ori].- other and the various (finance)programs as Bailley Ridge,received no opposi- An additional 27 family townhome space available in Hastings. that they have. They're not cutting tion. The Bailley Ridge townhomes units are planned for the 3.8 acres The location,Weiland said.is also quality out of the housing." will be located in the same vicinity near Pleasant Drive. near places of work. sarz)ZI 'Instead of paying 5800 a month. of the CDA proposal,just west of The plan calls for a playground, schools and the libran. they can save some money and live General Sieben Drive. basketball courts and a trail. Once vacant space is used. Wei- here.' Weiland said. They're going "that will be eight units per acre, Although the city cannot diserirni- land and Grossman said t:e city to be beautiful buildings.' as opposed to the nine units per acre nate against any property owner will have to look at redevesprnem Weiland said the same builders of in this (CDA) proposal, and will be who proposes a housing develop-, proposals, such as the G'_ero:an the Pleasant Ridge family units affordable,too:Weiland said. merit that meets the guideiines, Angeis property off l=our.' ==r= north of Highway 55 will be con- Weiland said a ponding basin will Weiland said the plan will held pro- for high-density housing. strutting the proposed CDA build- still exist between the Tierney Drive ride affordable and senior housing, ings. homes and the housing project. 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I •iii ! iii 1 1 R 1� ! q '•1 ii •i x Ii•1 1 1 1 it 11 am z a m it �A 11 11m g k9J 1 1 j ey UM r ' t Mi i ` ill li 1 t ' /r y •� � iii � � •.,� NN fil l \ •. � \ `fit\\`�\ U' S \ � - CC \ �•y c IT! Fit i%i/�`Jy�� � i/ i� g � , ! / \;�7fi�y'- �%�a �g"/Y�.j` ?x•71 •per@�: / / / / / 1 r do i': i , K/ T .[fit € � $. fill , -.w..�...... ._ h..__.._._..... - Ja..... mix •rd[� v.. .\ d 1-' '--• -4. $ 1 � eP P j f A 3 ° �I r..,,.....oil a _ E ............... mac" ;•`.';i m � ® ® o a o � � o J 0 O � a R � i i j - 0 0 1 0 _ m � la�jpE€1199�ig1' - I L J i Ii f a f4- 4 IT 1 • i 1 1 B i : : js��M6E1�!`i�i �q P2 J VIII-B-9 To: Mayor Werner and City Council From: Matthew Weiland, City Planner MEMORANDUM Subject: Zoning Text Amendment -SECTION 10.07. SPECIAL PROVISIONS. Date: August 30, 2000 This item was tabled at the 8/21/00 City Council Meeting and sent to the Planning Committee for further discussion. Background The City has received a request to allowtemporary car sales in commercial districts. The Zoning ordinance currently allows temporary outdoor merchandising events and temporary outdoor garden centers in commercial districts. These outdoor events are limited to a certain number each year. The Zoning ordinance does not currently allow temporary car sales. Car sales are only allowed by special use permit in the C-2 zoning district. The City has a number of existing car dealerships permitted within the City. Temporary car sales would take up a large amount of space in existing parking lots. Site plans are approved with a required amount of parking to serve that land use parking need. The temporary car sales held in the past in Hastings were held in the parking lot of a vacant building. City staff would also be concerned about who would be allowed to hold temporary car sales. It could not just be limited to car dealerships within the City. City staff feels that the current zoning ordinance allows reasonable outdoor sales and that the City also allows a reasonable amount of property to sell cars in the City. City staff has been provided with a list of Cities that currently allow these temporary sales. The City should evaluate whether or not temporary car sales are a desired use and service in the City that the current car dealerships can not provide. If temporary car sales are considered a desired use, then the following issues should be addressed in the ordinance. 1. Location 2. Impact to existing Parking 3. Traffic Circulation and Safety 4. Duration of events 5. Number of Events per year 6. Who can do a car,sale (Any Licenced Car Dealer?) 7. Amount of parking lot used 8. Tent requirements 9. Use of large Balloons 10. # of outdoor events allowed at same time 11. Signage and Advertisement 0 Page 2 August 30, 2000 A public hearing was held before the Planning Commission on July 17th, 2000. Doug Erickson, of Hastings Ford spoke at the public hearing regarding past sales events. Members of the Planning Commission expressed concern for pedestrian safety and traffic issues, with off-site car sales having to share space with an existing business. Other Planning Commissioners did not see the need for this type of special event. Planning Commission Action The Planning Commission moved to recommend to the City Council the denial of a zoning text amendment to allow temporary car sales in the C-4 district. Planning Committee Action The planning committee also recommended the denial of a zoning text amendment to allow temporary car sales in the C-4 district. They were concerned about safety, impact to existing parking lot capacity, and car dealers outside the City wanting to hold these sales. Recommended Action: Motion to deny a zoning text amendment to allow temporary car sales in the C-4 district. ■ VIII-C-1 MEMORANDUM TO: Honorable Mayor and City Councilmembers FROM: Dave Osberg, City Administrator DATE: August 31, 2000 SUBJECT: Compensatory Time/Overtime Policy RECOMMENDED CITY COUNCIL ACTION It is the recommendation of the Administrative Committee that the City Council take action approving the enclosed Compensatory Time/Overtime Policy. BACKGROUND In October, 1999 the City Council authorized Briggs and Morgan to conduct an analysis of the City's policies and procedures regarding exempt employees accrual and use of overtime/compensatory time. The job descriptions for the exempt positions were analyzed by Briggs and Morgan and interviews were conducted with those persons holding the,positions, to determine accurately that they would still be considered exempt positions, and thus not subject to FLSA overtime payment requirements. Their analysis has resulted in the position of Assistant Arena Manager being properly reflected as a non-exempt position. The MIS Coordinator is an exempt position. Others that were subject to debate as to whether they were properly characterized included the Assistant Fire Chief (currently vacant); Police Captain (currently vacant, and not intended to be filled at this time as a Lieutenant position has been filled); Aquatics Manager and Civic Arena Manager. The analysis completed by Briggs and Morgan resulted in their conclusion that the following positions are exempt positions under the Fair Labor Standards Act: HRA Director Parks and Recreation Director Administrative Assistant/City Clerk Public Works Director City Engineer Inspections and Code Enforce. Sup. City Planner Finance Director Assistant Finance Director Fire Chief Assistant Fire Chief Police Chief Police Captain Utilities Superintendent Streets Superintendent Parks Superintendent Aquatics Center Manager Civic Arena Manager MIS Coordinator (While the City Administrator position is considered an exempt position, it is omitted, as the current policy is such that this position does not accumulate compensatory time under any circumstance.) With the determination of exempt positions established, the task became one of attempting to formulate a policy that treated all exempt employees the same. Numerous meetings were conducted with Department Heads and other "mid- management" staff impacted by the exempt employee compensatory time policy. In addition, the Administrative Committee has conducted several meetings to discuss the entire issue. The attached policy is the result of the meetings conducted with each of the groups. While there is not complete agreement on all aspects of the proposed policy, my sense is that most acknowledge that it does achieve the goal of treating all exempt employees equally. The fundamental points of the policy are: 1.) All exempt employees are treated the same 2.) There is no overtime pay 3.) Compensatory time will accumulate on an,hour for hour basis, over a two week period. 4.) The hour for hour accumulation of compensatory time will be for hours worked only, and will not include paid time off, except for holidays. 5.) The compensatory time balances will increase from 80 hours to 120 hours. Previously, there were various compensatory time/overtime pay practices for exempt employees. Certain situations resulted in some exempt employees receiving pay for certain overtime hours worked, while others did not receive payment. The exempt positions of Civic Arena Manager and Assistant Fire Chief in the past had the most overtime pay, and will be most impacted by this new policy, as there will no longer be overtime pay associated with the compensatory time policy. Furthermore, previous policy and practice resulted in overtime hours worked being compensated at a rate of time and one half. This policy eliminates all pay and compensatory time accruing at a rate of time and one half. The Administrative Committee and I recommend that the City Council take action approving the attached policy. Oe David M. Osber. City Administr or VIII-C-1 Policy: COMPENSATORY TIME & OVERTIME Section: 6.15 Approved by:City Council Page: 1 of 1 Mb I'JL o icy Emp oyees are expected to be in attendance during all scheduled hours of work. Typical hours are 8:00 a.m. to 4:30 p.m. Work hours may vary depending on the position, department, and building. The regular pay period consists of two weeks/eighty (80)hours,plus 0 hour per day of non-compensable time for lunch. Regular attendance is important for all employees. Employees are expected to work the normal hours and minimum number of hours per pay period as established for their position in their respective departments. Taking Work Home Non-exempt employees(eligible for overtime pay)are not authorized to take work home without prior approval from their supervisors. Non-Exempt Employees Compensatory Time/ Overtime Dner Micy, oyees considered non-exempt under the Fair Labor Standards Act (FLSA) are entitled to accrue compensatory time when assigned work by their department head in excess of the normal 40 hour/one week pay period. Non-exempt employees have the option of accruing compensatory time or pay, at a rate of one and one half (1 1/2) hours for each hour worked, to be noted on employee0s timesheet. Compensatory time may be accrued by the employee up to a maximum of eighty (80)hours. The accumulation of compensatory time will be for hours worked only, and does not include paid time off, except holidays. Documentation must be kept for all hours earned and used. Compensatory time accru us t b ap employee0s immediate supe isor. All non-exempt employees must request t e use o compensatory time off in advance from their supervisor. Non-exempt employees will be paid for their unused accumulated compensatory time, up to a maximum of 80 hours, when they leave employment with the City of Hastings. Exempt Employees qpftn vRAFStan nd City policy,employees considered exempt under the Fair Labor ds Act(FLSA)will be allowed to accumulate compensatory time off for hours worked beyond the normal 80 hour/two week work period. Compensatory time will be earned on an hour for hour basis, which will be accrued by the employee to a maximum of one hundred twenty(120)hours. The hour for hour accumulation of compensatory time will be for hours worked only, and does not include paid time off, except holidays. Employees are responsible for using their compensatory time in a manner so as to not exceed the one hundred twenty (120) hour bank limit. Hours earned over the one hundred twenty(120)hour cap will be lost to the employee, and will not be paid out upon termination of m es be pai for their unused accumulated compensatory time, up to a maximum of 120 hour,when they leave employment with the City of Hastings. VIII-C-2 MEMORANDUM TO: Honorable Mayor and City Councilmembers FROM: Dave Osberg, City Administrator DATE: August 31, 2000 SUBJECT: Industrial Park Board Staffing RECOMMENDED CITY COUNCIL ACTION It is recommended that the City Council take action approving a transfer of staffing responsibilities for the Industrial Park Board from John Grossman to Matt Weiland. BACKGROUND For the last several years, City Planner Matt Weiland and HRA Director John Grossman have share responsibility for the various administrative aspects of the Industrial Park. John has essentially served as the Staff person responsible for the sale of property and completing the necessary contractual obligations associated with the sale of property and development agreements. Matt has served as the Staff person responsible for site plan review and other issues associated with land use and zoning in the industrial park. Throughout the last several years, the amount of time that John has spent on Industrial Park has ranged from 11% in 1996 to 28% in 1999. As a result, activity with the HRA has declined from a high of 76% in 1996 to a low of 55% in 1999, which has become a concern with the HRA. Switching the administration of the Industrial Park to Planning will not only allow for a greater allotment of time specifically to the HRA and in some cases to Historical Preservation, it will also centralize the administration of the Industrial Park Board with the Planning Department. Sales, zoning, land use, and all issues associated with the Industrial Park Board will rest with Matt in the Planning Department. This has been discussed with the Industrial Park Board and the HRA, and they are in agreement. The 2001 Budget reflects the proposed changes. David M. Osberg City Administrat VIII-C-3 To Mayor Werner All City Councilmembers Dave Osberg I assume by now that each of you has received and reviewed my letter of 08/14/00. Therefore, I am requesting that the City Council approve of my request for an approved, city owned and controlled Waste Oil Reclamation Station and Site. As stated in my previous letter,this waste oil site could be run at no cost to the residents of Hastings once the facility is constructed. The construction costs are very modest as the letter indicated. I also ask that staff be directed to research this subject and report back to the City Council for action. Thank You Much, d Riven s To Mayor Werner 08/14/00 All City Councilmembers Subject-Waste Oil Reclamation Station In my own frustrating search to properly dispose of some waste oil, I came to the conclusion that the time has come for the city to provide the citizens of Hastings with an approved Waste Oil Reclamation Station where they could easily dispose of their waste oil at a city owned and controlled site. In my research,I found exactly what I was looking for at the Public Works Dept. in Cottage Grove. They have an excellent system that is very popular with the local residents. This same system would be excellant for our citizens as well. The benefits of a waste oil disposal system are obvious and many. It will give our citizens an approved place to dispose of a Hazardous Waste, at their convenience all year long at no cost .to them. It would also eliminate a possible fire hazard. There are too many people that tend to store these waste oil products in their garages until we offer them a special day once a year to get rid of it. The system is made up of 3 steel, double walled holding tanks,each with a holding capacity of 360 gallons. These tanks sit on a 24'x24'concrete slab. The holding tanks cost$2000. to fabricate and they are transportable with the use of a forklift if the need should arise. The tanks are equipped with gauges so you know when they are full, and have lockable tops. The tanks are housed in a 3 sided enclosure, constructed of metal siding with a few clear fibre glass panels to provide natural light. The framework is constructed of 4"x4" poles. The material used was all purchased at Menard's, and the Public Works Dept.personnel put the enclosure together. There is a cyclone fence that surrounds the facility with an access gate for the users. There is no personnel assigned to the disposal site, and they have had no problems to speak of. They are very pleased with the way it is working and the successful operation it has become. They are receiving over 30,000 gals. a4110p4r This waste oil is picked up at no cost by a recycling company called Como Lube & Supplies, Inc. I have attached a copy of their quote for your review. I am asking that council approve this request, and direct staff to research this project and return to the coucil with their findings for approval. This facility will become a real asset to our community. The company that manufactured the tank is, Larson Specialties Structure, located at White Bear Lake. Tel.-553-7674. The contact person is Wayne Larson or Alan Larson. I realize that there are other reputable waste oil recyclers out there, but the names I mentioned are doing a fine job for the City of Cottage Grove. There is another waste oil recycler named Schlomka Pumping Service in Inver Grove Hgts. They also do a very good job and are very good to work with. Schlomka's worked for mein the same capacity when I was at CENEX. I hope as fellow councilmembers, you concur with this proposal. It is a very important on-going service that we can provide for our residents at no cost, once the facility is built at a very modest cost. This facility is one that will be welcomed with open arms. The only other concern for council and staff is to find a suitable location for the facility that is familiar to all. Thanks very much for your consideration. Sinc ly Riveness. Qpaowd Lube & Supplies, Inc.� Environmental Division NON Hazardous/Hazardous Waste Disposal Parts Washer Service•Used Oil&Oil Filters Floor Dry Sorbent Waste•Antifreeze Disposal 1-651-646-0830o�O :niel Schwinghammer Fax 1-6510-646-0860 ISupplies Inc. •Environmental Division 13575 Fenway Blvd N•Hugo,MN 55038 •(651)646-0830• 800-254-2705 •FAX(651) 646-0860 June 30, 2000 City of Hastings Attn: Ed Riveness 1140 West 14th Street Hastings, MN 55033 Dear Mr Riveness: Here is a quote on a few of Como Environmental's services that we talked about regarding waste removal at a designated local drop off site. Waste Oil Recovery Scheduled Free Used Oil Filter Recovery per 55gal drum/uncrushed $ 60.00 Waste Antifreeze Recovery per 55gal drum $ 60.00 Paint Waste Recovery per 55gal drum $ 180.00 Ed, if you have any questions please call me. Thank you, Dan Schwinghammer Como Lube & Supplies Inc JHastings Area aycecs August 17,2000 Dear Friend of the Hastings Area Jaycees, Each year, the Minnesota Jaycees recognize ten emerging leaders as the TEN OUTSTANDING YOUNG MINNESOTANS. A panel of distinguished judges selects the ten recipients from nominees submitted by chapters from throughout the state. The Hastings Area Jaycees are proud to announce that Elizabeth Dullum is one of this year's Ten Outstanding Young Minnesotans. The award will be presented during the Minnesota Jaycees convention at a formal banquet on Saturday, September 16, 2000 in Bloomington. The award program at the banquet will dramatize each winner's career and will provide a stage for the honorees to be recognized for their outstanding accomplishments. There will be a reception following the banquet on the 16`h at the Airport Hilton as well as later in the fall at City Hall in Hastings. You are cordially invited to attend either or both receptions. For details and to RSVP,please contact me at 651.458.0591 at your earliest convenience. I look forward to meeting you. Sincerely, Jeff Kivi 2000 President Hastings Area Jaycees w F IENOS,NE Friends of the Mississippi River 46 East Fourth Street, Suite 606 • Saint Paul, MN'55101-1121651 222 2193 • FAX: 651-222-6005 lot" MISSISSIPPI RIVER Working to protect the Mississippi River-cind its watershed in the Twin Cities area. , August 29, 2000 Marty McNamara Director of Parks and Recreation Hastings City Hall 101 East 4'-Street Hastings,MN 55033 Dear Mr. McNamara: On Monday, August 21,the partners of the Mississippi Greenway Strategic Planning "Project held their first meeting: It was a positive and productive meeting,. It is exciting to see the project moving forward. I.have enclosed minutes from the meeting, a'timeline of initial events for the project,contact information for each.of.the partners, and a copy of the Project Overview distributed at this first meeting. As you will note from the meeting minutes, we discussed developing a working definition of'a greenway.. I think it is very appropriate for us to come to a consensus on abasic definition that each of the partners can support and work toward. Each community will have.the:freedom:and the right to add to this definition for any greenways) that is developed within its jurisdiction, as long as the additions protect the basic values five all agree on. For example, one community may wish to develop a gieenway(s) that meets only the consensual definition. Another community may wish to incoiporate a public use component to ther.greenway(s). I think t71s:approach will help ensure that each community's implementation activities will follow the values that all of the partners and its citizens came to consensus on, while allowing and encouraging local control over its own needs and desires. For instance,one partnering communityy may develop'a greenway which restores andprotects the ecological functions of the.land-(migration corridors,, breeding habitat, etc), while another partnering community,in addition to meeting the basic definition, may wishto provide.some passive public use (nature.study,bird watching) of the greenway or a.portion of it. Still another-community.way wish.to provide . the possibility for more active public`use (trail). Printed with.sor-hosed ink on l00%post-consumer reercled paper - - To start the discussion toward defining what a greenway is; at least for this project, I would like to propose a definition that the.ConservationFund.uses which I have modified to some extent. Please call, e=mail, or write me with.your thoughts or suggestions. Greenways are corridors of protected open space managed for ecological purposes. Greenways often follow natural land or water features; and link nature reserves, natural areas, parks; cultural features; and historic sites with each other.and with populated area's-Some greenways are publicly owned,, some are privately awned, and some are the result of public/private partnerships. I think this definition addresses some the basic values we are trying to at;complish through ' this project:The Conservation,, has a nice website that has a section devoted to greenways. The web address is: Www.conservationfund.org/consdrvation/amgreen/in'dex . html.' At the meeting'on the 2V'.there were some issues of significant importance that I wanted"to . recap here. . -Each partner.was asked to compile,a list of key stakeholders that should be invited to participate in the public meetings or possibly more extensively in the'project:.These are cornmunity members who may be affected by the planning effort as'well as those knowledgeable or influential folks;whose voice in the process will-make our final product stronger. I would like to encourage you to compile your list (with addresses :and phone numbers if possible) and to forward them to me as soon as you can.. 2. : We are planningto tour the project area on Friday October 6th: We have room for each of the partner organizations/communities to include two or three people:on this four. Please submit your list of tour'participants to me soon, so we make sure we have adequate space and that.everyone is.invited.. We are also"asking partners to locate•a "local expert" who not only has a thorough knowledge of their respective communities,, but-would be willing to,share this information with us during the tour.. It was suggested that these people join the tour at-a predetermined location and participate only in their community. By limiting their time commitment, it may.make iveasier for these people to participate..The kind of knowledge we;are looking for includes local history,land use, ecology, geology, culture,and any other inforination which'you think may help tis gain insight into the physical and cultural attributes of the area and that will influence Old project. I would like to request'that•you provide the name of the person you have in mind for this presentation and a short description of what they will be discussing: .3. As you will note, the introductory public meeting is scheduled for November 16, at the Rosemount Community Center(we will be holding subsequent public meetings in other locations in the project area). I would like to ask you for your guidance on the, most effective and efficient way to communicate with yourcommunity's citizens to encourage their attendance at this meeting. If ycur.community has a newsletter, please provide me with the publication dates and deadlines for submissions, or if sending a notice in your.community's mater bill is a possibility, what are the deadlines to submit something for inclusion. What are the newspapers that your citizens read? 4. There was some discussion at our meeting regarding the relationship between this greenwayLeffortand the countywide Farmland and Natural Area project. .1 am an active partner in both projects and I will introduce this greenway.projectta the other partners at the Farmland and.Natural Areas Project partners meeting scheduled for Wednesday, September 6 at 2:00. Bruce Chamberlain has also been invited to attend this meeting. I think it makes sense for these two projects to have an ongoing dialogue to ensure that ;they strengthen and compliment each other.:This meeting will formally begin this dialogue. I realize that You are being'asked to do.numerous'things. We appreciate your time commitment to this project: It will be the involvement,of all of the partners and the public at large tliat will ensure that this project is successful Please feel free to contact Bruce -Chamberlain or me if you have any questions,comments, or suggestions: Sincerely, Tom L.ewanski ' Conservation Director Enclosures Mississippi River Greenway Strategic Planning Partner Meeting Monday August 21, 2000 Meeting Minutes In attendance: Karen Bremer, Cathy Busho, Bruce Chamberlain, Whitney Clark, Marty McNamara,Dan Schultz, Jade Templin, Hank Tressel,Tom Lewanski Meeting minutes: The meeting began at approximately 2:40. After introductions and a brief summary of the agenda, along with a call for additions or changes to the agenda, Bruce Chamberlain gave an overview of the project purpose, boundaries,,and the workplan. Mr. Tressel asked if the project boundaries were finalized and suggested that the boundary in Ravenna Township be shifted west to follow Hwy 316. Bruce will incorporate Mr. Tressel's suggested changes into the project map. Tom Lewanski then led a discussion on the roles of the participants. These roles include: 1. Participating as a member of the project advisory group. Tom stressed that it was very important that each participating organization/community designate a point person to participate in this group. This is the best way for the wishes; needs, and concerns of each of the partners to be heard, understood and addressed through the project. (The partners who were unable to attend this meeting will also be encouraged to appoint someone to serve as the organization's/community's representative). 2. Hosting a public meeting(s) within their community, compile a list of key stakeholders who should be invited to these public meetings, and assist in advertising for these meetings. It was also acknowledged that Dakota County is providing significant in-kind contribution mostly through GIS work, the DNR is contributing much of the financial support, while the Cities of Hastings and Rosemount are also providing financial assistance. The Hoisington Koegler Group and Friends of the Mississippi River are also providing in-kind assistance mostly through staff time. The group was asked to compile a list of key stakeholder that should be invited to participate in the public meetings. The group decided they would like to compile their lists at a later time and then forward the list to Tom. During the Question/Discussion portion of the meeting,Mr. Tressel asked what our definition of a greenway was. He felt that it was very important to define this at an early stage of the project so we are prepared to share it at the upcoming meetings. He thought the definition would help all parties be clear about the object of our work. Whitney Clark gave a definition which included providing or protecting the ecological functions of the land and which provides connectivity between natural areas. The issue of whether trails were included in the definition was raised. It was stated that some greenway definitions do not include trails per se. However, recreational use of greenways, including trails, can be incorporated into a greenway. Each community will have the ability to decide for itself whether they wish to'incorporate such recreational uses into their portion of any greenway developed. This lead to a discussion about a core set of principles that all of the partners support, such as ecological integrity, that the greenway will address. Beyond that, each community will incorporate features they wish to include. It was suggested that the advisory group discuss this more and then fashion a definition that will fit this project. There was also some discussion regarding the relationship between this project and the larger, county-wide Farmland and Natural Area Project (FNAP). There was some concern that this greenway planning effort would duplicate and/or compete with the FNAP. Tom Lewanski felt that this greenway effort would complement the FNAP. It was also thought that communication between the two projects would be very good since several people/organizations are partners in both projects. The last portion of the meeting was devoted to discussing the next steps including possible dates for specific meetings. The workplan calls for a meeting with city officials from each of the partner communities to introduce the project coordinators and to outline the project itself. Tentatively the meetings have been scheduled: L. Rosemount City Council working session—September 13 at 6:30. 2. Nininger Township Board meeting—September 19 at 8:30. 3. Ravenna Township Board meeting—October 5 at 7:00. 4. Tom will check with Roger Fox, who was unable to attend this meeting, to schedule a time with the Marshan Board. 5. Hastings. Marty felt that the City Council had discussed the project several times at length and that a separate introductory meeting was not necessary. 6. Dakota County. Physical Development Committee of the Whole. October 10. The workplan also calls for a tour of the project area. This tour is designed to familiarize all of the partner representatives with the project area. This bus tour will include the advisory group and possibly a key stakeholder or two from each of the communities. Each of the representatives from the partner communities will try to solicit the participation of community citizen who has a great depth and breadth of knowledge of her/his community. The date has been set for Friday October 6, from 2:00 until 6:00. . Marty McNamara of Hastings offered to inquire about a bus and to begin the tour in Hastings. Tom Lewanski will assist him in organizing this tour. Tom Lewanski will also begin to compile information for the"creative models" study, which will provide examples of successful greenway efforts in other parts of the country. The meeting adjourned at 4:35. Respectfully submitted, Tom Lewanski Mississippi River Greenway Strategic Planning Project Timeline Exploratory-meetings with local officials (task 1.1) Event Place Date/time Rosemount City Council Rosemount City Hall September 13 at 6:30pm Working session Nininger Township Ninninger Town Hall September 19 at 7:30pm Board meeting Ravenna Township Ravenna Town Hall October 5 at 7:OOpm Board meeting Dakota County Western Service Center October 10:30am Physical Development Committee Apple Valley of the Whole County Board meeting Marshan Township Marshan Town Hall October 17 at 8:OOpm Board meeting Introductory public meeting (task 2.1) Event Place Date time Public Meeting Rosemount Community Center November 16 at 7:30pm Ban uet Room Project area tour (task 1.4) Event Place Datetime Bus tour of the project area Start at Hastings City Hall Friday October 6, 2:00 - 6:00 PM O O O y N O W C N N U) (V 7 7 00 c E E E 0 c c E c Y E o N m m «° E ° m •° cc 0) 2 L O N N .� 21aU, O` 01 O �°a� V O O O E N Y �/ V N ° Ud m 7 CT wE YE 2 7 R C L U E m N m 3 E 4 c W U a 3 d E > acc co LO LO 04 C NO O in (Dn ^ p cc (ob M N N hce) r �C%jCO N V Opo M Pr P I N � \ W CO ((D CO CO CO C 11 Cl) s{ Cl) V O 0) O 0) V 00 U3 CO 00 1 h I L9 C\lC`') O cn O y ti LO M co NN 1� NN O .' 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N V ~ i c � o cm U �! CO c 0) d �.. m t.- C a LO w Go ITO N y c0 N UQ Ln N Cl) z mz o�z c— o m o >� H L4% Z01c U�> U o'(D carn pfd :°� o o�> co c O C -Y 0 d Y �p y >N CO 'D Z N CO c0 n N O co c0O O N Q U) �e-Q 0LLNJ 1204 C O w Q O N E CL m O a w y L m 0) p °a 5m w o aU CLO o 3 N (a > E F o o Ny A o 0 E- _ m d _C.s C F U N >`c0 H C Y a QL)0a.LL mw U) SUrn PROJECT . 0VERVIII Project Purpose create a multi jurisdictional implementation strategy for greenways in Hastings, Rosemount, Ravenna, Marshan and Nininger.The project will build on three recent efforts with a similar focus: Hastings Greenway Plan (City of Hastings), Protecting Dakota County Farmland and Natural Areas(Dakota County), Dakota County Township Greenway Plan (Township Officers Association). The project proposes to: 1) build multi jurisdictional, public consensus and support around a unified greenway effort; 2) demonstrate how greenways can coexist with various land uses; 3) strategize site-specific and system-wide tools and implementation steps necessary for greenway protection. Products vision statement and guiding principles "Creative Models" presentation demonstrating nationwide greenway efforts ecological greenway plan illustrations of land use / greenway relationships greenway Best Management Practices implementation blueprint Implications greater City/Township coordination on growth/no growthissues permanent preservation of an ecologically-functioning greenway greenway as urban development growth limit permanently preserved farming neighborhoods greenway as buffer between urban and rural public/political funding for acquisition of greenways & development rights August 2000 Mississippi River Greenway Strategic Plan 116.ift K*% C.0�,w °ea Communities of... Hastings, Marshan, Nininger, Ravenna, and Rosemount "'in Dakota County,Minnesota Funded through the Metro Greenways Program: 2000120001 Fn..&d ee MiuiW*A"" ss 1„' V Ld..WE It l,"e �tl u S AUL 2 g 2 /County Road System (Plat Review) Scale in Mlles �• County Parks and Trails 'N yTA IGH °"'r Shoreland Zoning Districts n 4, Floodplains(Rural Area) ® ON City Boundary I N R vEHEIGHT /County Boundary tl a Water uv i EAG 1 tl Project Area 1 L 1 B tl „ A PLE VALLEY OSEMO T ER P r-• 1 b tl 1 ----------------- LAKEVILLE . VERMILLIO TWP t EMPIRE TWP _ u MARSH TWP, w I r � r... t , RA N 1 1 i tl i FARMINGTON 1 11. n4 1 190 ERR EURE TWP 1 1 t lu AST ROCK7WN TWPP j ss _ - n GLAS 1 RANDOLPH TWP GREENY P 1 ._.F _v W ERFORD IWP Roadsymhol Legend <1 County t TA TWP 0County State Altl i (D Interstate 1 tl 0 Stale Highway 0 U.S.Highway - . 1 Prepared by:Dakota County office of Planning Source:Dakota County Mississippi River Greenway Strategic Plan Figure: L-1 Project Area Map January 1999 ATTACHMENT#2 Mississippi River Greenway Strategic Plan WORK PROGRAM 1.0 Idents what exists... (August—October 2000) Tasks. 1.1 Hold exploratory meetings with officials from each partner community to gain further direction on project approach and to identify key stakeholders. 1.2 Assemble GIS"feature mapping"of the project area from mapping already completed. Mapping components could include roads,buildings,trails,soils,topography, vegetation,biological survey,historical remnants,utilities,ownership and value. 1.3 Assemble a GIS map combining each community's comprehensive land use plan and zoning map. 1.4 Tour the project area with"local experts"to understand the physical influences on the project. 1.5 Assess the project area in terms of its image and identity,seeking opportunities to capitalize on elements that are meaningful. 1.6 Obtain information related to utilities and other infrastructure to determine constraints and opportunities posed by those facilities. 1.7 Prepare a"Creative Models"study/presentation that visually describes nation-wide examples of creative greenway preservation. Deliverables: • Refined project approach • GIS"features"maps of project area • Summary of existing conditions and project influences • Pictorial review of the project area • Identification of key project stakeholders • Creative Models Study/Presentation 2.0 Understand what is desired... (November 2000—February 2001) Tasks: 2.1 Hold an introductory public meeting to present the project approach and Creative Models study. 2.2 Hold a public"issues workshop"to identify areas of consensus and differences and document results. 2.3 Hold a public"visioning workshop"to highlight areas of consensus and work toward building consensus around areas of difference. 2.4 Draft a project vision statement and set of guiding principles that can be agreed upon by consensus. Deliverables: • Identification of issues surrounding the project • Project vision statement and set of guiding principles 0 Summaries of workshops Mississippi River Greenway Strategic Plan ATTACHMENT#2 Work Program Page 2 3.0 Describe how the greenway could look and function... (March—April 2001) Tasks: 3,1 Determine`landscape/cultural sensitivity"thresholds to assist in properly locating greenways in the project area. 3.2 Combine and manipulate GIS"features"maps to build a greenway plan. 3.3 Create a series of sketch illustrations(vignettes)to demonstrate how greenways can coexist with various land use settings found in the project area. 3.4 Compile greenway Best Management Practices(BMPs) 3.5 Hold a public concept review workshop to gain feedback on vision,guiding principles, greenway plan and vignettes. Deliverables: • Multi jurisdictional Greenway Plan • Vignettes demonstrating the coexistence of greenways with various land uses • Greenway BMPs • Workshop summary 4.0 Define how the greenway can become a reality... (May—June 2001) Tasks: 4.1 Compile a list and description of all potential greenway implementation tools such as TDR,easements,etc. 4.2 Prepare a detailed"implementation blueprint"that links specific properties with a short- list of preferred implementation tools. 4.3 Compile the project information and mapping into a report. Deliverables: • List of greenway implementation tools • Implementation Blueprint • Project report 5.0 Agree to move forward... (July 2001) Tasks: 5.1 Identify potential next-steps toward implementing the greenway. 5.2 Present the greenway plan to partner-community planning commissions, city councils and town boards. M.I HASTINGS199-451 Mergn_wp.doc