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HomeMy WebLinkAbout08-21-00 m C� M O N O N M LL L N m r— 00 N N E m 0 c� H � a ri H M O I` Q CO N W N N CL C - a M N O U � co U LO �— = Z N E E o ° C- d ca c i= c v Cao c LO � c c �} m 0 m V x° a U N a c C'7 O N CITY OF HASTINGS Monday COUNCIL MEETING 7:00 P.M. DATE: August 21, 2000 I. CALL TO ORDER: II. ROLL CALL: III. DETERMINATION OF QUORUM: IV. APPROVAL OF MINUTES: Approval of Minutes of the Regular Meeting of August 07, 2000 & Special Meeting of August 15, 2000 V. COUNCIL ITEMS TO BE CONSIDERED: VI. CONSENT AGENDA: The items on the Consent Agenda are to be acted upon by the City Council in a single motion. There will be no discussion of these items unless a Councilmember or citizen so requests, in which event the items will be removed from the Consent Agenda to the appropriate department for discussion. 1. Pay All Bills As Audited 2. Resolution - Waiving Thirty-Day Waiting Period and Approval of One Day Gambling Permit for the Knights of Columbus on September 24, 2000 3. Resolution - Appointing the City Clerk as the City of Hastings' Data Compliance Official 4. Resolution - 2001 MnDOT Transportation Agreement 5. Resolution -Approving Application for Transfer of Liquor License at RJ's Tavern 6. Approve the Transfer of Tobacco License at Liquor Locker 7. Resolution - HYAA Grant Application: Soccer Fields at Wallin Park 8. Final Pay Estimate - 2000 Sealcoat Program 9. Pay Estimate, RKI, 2000 Improvement Program 10. 2000 Budget Adjustments 11. Staff Training 12. NRRC Appointments - Mike Brown & Harold Christenson 13. Senior Center Parking 14. Planning Commission Appointment- Barb Hollenbeck 15. Declare Excess Property --Awning 16. Renewal of Amusement Device Licenses VII. AWARDING OF CONTRACTS & PUBLIC HEARING: 1. Resolution -Awarding Contract for the Purchase of Two Small Transit Vehicles 2. Award sale of$3,380,000 G.O. Improvement Bonds, Series 2000A 3. Public Hearing -Guardian Angels Rezoning and Site Plan VIII. REPORTS FROM CITY STAFF: A. Public Works 1. Authorization to Contract Property Survey B. City Planner 1. Guardian Angels Redevelopment Block A. 2nd Reading Rezoning B. Site Plan 2. First Reading/Order Public Hearing - Hastings Marketplace Rezoning (C-4 to R-4) 3. First Reading/Order Public Hearing - Industrial Park Rezoning (Park Place) 4. Special Use Permit- Park Place Industrial Park 5. Roof Sign - 1't National Bank (Historic Downtown Directional Sign) 6. Zoning Code Amendment - Temporary Car Sales Administrator C. Administrator 1. Request for TRAC service outside the Hastings City Limits 2. Retirement Request 3. Closed Door Session - Lawsuit IX. COMMENTS FROM AUDIENCE: X. UNFINISHED BUSINESS: Xl. NEW BUSINESS: XII. REPORTS FROM CITY COMMITTEES, OFFICERS, COUNCILMEMBERS: XIII. ADJOURNMENT: Next Regular City Council Meeting on Tuesday, September 05, 2000 Hastings, Minnesota August 7,2000 The City Council of the City of Hastings,Minnesota met in a regular meeting on Monday, July 24, 2000 at 7:00 p.m. in the City Hall Council Chambers, 1014'St. E.,Hastings, Minnesota. Members Present: Councilmember Yandrasits, Riveness, Simacek, Johnson, Hicks, Moratzka & Mayor Werner Members Absent: None Staff Members Present: Dave Osberg, City Administrator; Shawn Moynihan, City Attorney; Matt Weiland, City Planner; Tom Montgomery, Public Works Director; John Grossman, HRA Director; and Melanie Mesko, Administrative Assistant/City Clerk Approval of Minutes Mayor Werner asked if there were any corrections or additions to the minutes of the regular meeting of July 24, 2000 and hearing none approved the minutes as presented. 7 Ayes;Nays,None Consent Agenda Moved by Councilmember Riveness,seconded by Councilmember Yandrasits,to move the 'Consent Agenda as presented. 7 Ayes;Nays,None 1. Pay All Bills As Audited 2. Authorize Advertisement for Bids-Outdoor Hockey Rink Civic Arena 3. Resolution No. 8-2-00-Appointing Election Judges for 2000 Primary Election 4. Resolution No. 8-1-00-Setting 2000 Election Judge Salaries 5. Set Special Council Meeting for Thursday, September 14, 2000 to Canvass 2000 Primary Election Results 6. Approve Liquor License for Oliver's Grove Pizza&Pasta, 1223 Vermillion Street 7. Repair of Street Lights in Industrial Park 8. Amendment to Miller Electric Development Agreement Planning Committee Recommendation-General Sieben Drive Extension Public Works Director Tom Montgomery stated that the Planning Committee of the City Council is recommending studies to determine the best alignment for General Sieben Drive extension. Moved by Councilmember Moratzka, seconded by Councilmember Johnson, to approve additional studies for a total cost of$25,000 for the General Sieben Drive extension. 7 Ayes;Nays,None Minutes of the Regular City Council Meeting of August 7 2000 Paee 2 of 4 Minor Subdivision-295 Crestview Drive City Planner Matt Weiland stated that the Council tabled this item at it's July 241 meeting and directed Staff to do further research. Weiland stated that the property is zoned R-3 PRD. Moved by Councilmember Yandrasits, seconded by Councilmember Riveness, to remove the item from the table. Moved by Councilmember Yandrasits, seconded by Mayor Werner, to approve the Minor Subdivision at 295 Crestview Drive. Roll Call Vote was taken 6 Ayes;Nays, Simacek EAW Record of Decision-Barton Sand and Gravel City Planner Weiland stated that Barton Sand and Gravel submitted a discretionary EAW to request the City Staff to clarify their existing and future mining operations in the City of Hastings and the adjoining township. Weiland stated that based on the information developed during the preparation of the EAW and the correspondence received during the EAW comment period,it would appear that the preparation of an Environmental Impact Statement is not warranted. Weiland also stated that Staff is requesting approval of the attached record of decision and resolution determining a negative declaration on the need for an EIS to be completed for the new Barton Sand and Gravel Pit. Moved by Councilmember Hicks, seconded by Councilmember Riveness, to determine a negative declaration on the need for an EIS for Barton Sand and Gravel. 7 Ayes;Nays,None V'Reading/Order Public Hearing-Guardian Angels Block Rezone City Planner Matt Weiland stated that Council is requested to have the 1s1 reading and order the public hearing for the rezone of Guardian Angels Block R2 to R4 PRD. Weiland stated that while this property is currently guided as U3, the new Comprehensive Plan as adopted by the Council is for mixed use development which is consistent with the request being proposed by the Guardian Angels. The Planning Commission at it's July 315`meeting recommended approval of the rezone. Moved by Councilmember Simacek,seconded by Councilmember Hicks,to approve the I" reading of an ordinance rezoning the property to R4 PRD Medium High Density Residence Planned Residential Development and order a public hearing for August 21, 2000. 7 Ayes;Nays,None Site Plan-Guardian Angels Block Redevelopment City Planner Matt Weiland stated that developers Sherman&Associates have requested site plan approval for a mixed use redevelopment project of the Guardian Angels Block. The project will be a mixture of redevelopment and historic preservation of an existing historic church,rectory and three story school building as well as new construction of affordable rental townhomes. Loren Brueggemann,Vice President of Development for Sherman&Associates,was present to respond to questions; as was Joelene Evenson, Director of Violence Prevention & Intervention Services for Community Action Council. Evenson read a letter from Inver Grove Heights Lieutenant Kleckner in regards to the proposed development. Kleckner addressed the Robert B. Lewis house and stated that the concerns that the community had prior to the Lewis house locating in Inver CiMinutes of the Re ular Council Meetin of Au ust 7 2000 Pa e3of4 Grove Heights were not realized. Brueggemann stated that there are six townhomes that will be at market rate,while the other town homes will be affordable housing. Brueggemann also stated that all tenants are subject to credit and background checks and that Sherman Associates received a 99% management rating for their properties reviewed by HUD. Mayor Werner asked about the proposed street improvements in conjunction with this ley Streets project; if this project was not to go in, when sta ed ithat the City is estimating that those redone as e roads er the City's plan? City Engineer Tom Montgomery would be improved within the next 5 to 10 years,but that sanitary and Ovate se would as wouldow the City to be upgraded for this project. Montgomery stated that any redevelopment to improve the water and sewer system as there is a concern about water service availability. He recommended that street,water and sanitary improvements be done all at one time to save money. Mayor Werner expressed concern that the residences surrounding the project would be bearing the was cost of the improvements prior to the normal improvement schedule,due Staff and streets. Staffsalso directed to work on an estimate of cost to provide new sewer, sanitary, directed to determine the cost to the City of patching the streets now and the replacement of the roads in a few years. ressed concern at the parking spaces, stating that the revise Councilmember Johnson exp the parking requirements, but at that compact parking spaces have been plan presented fulfills date more parking,the softening increased. Councilmember Yandrasits also noted that to accommo features of the parking lot have been removed, such as additional landscaping and plantings. Councilmember Hicks stated that he felt this was as beneficial project and that the developer has accommodated all parking on-site as requested by the Council. Mike Harp, 503 Ramsey Street, stated that he feels that there are still issues out there to be resolved before to approving the site plan. He stated that he felt there is too much being proposed to be developed on this site, even if the plans are aesthetically pleasing. Moved by Councilmember Hicks to amend the conditions to remove parking as an issue, seconded by Councilmember Simacek, and a friendly amendment was offered and accepted to the motion to remove the twelve guest parking spaces,but keep the compact parking spots as proposed in the revised plan. he would not support voting on the site plan until he gets an answer Mayor Werner stated that on the road construction issues and would like to table the issue until the meeting on August 2155 Councilmember Hicks stated he had no objections to tabling the issue. Moved by Councilmember Johnson, seconded by Councilmember Moratzka, to table the issue to August 2151 Council meeting. 7 Ayes;Nays,None Comments from the Audience Representative presented the Council and the City John Conzemius,Metropolitan Council with a certification of the Livable Communities Act. Mayor Werner accepted the award from Mr. Conzemius. Unfinished Business City Administrator Osberg stated there will be a special City Council ust 15, meeting on Aug 2000 at 7:00 p.m.to discuss the reports for the municipal golf course. Minutes of the Re ular City Council Meetin of Au ust 7 2000 Pa e4of4 Mayor Werner stated that he would like to recognize those who have participated in both Rivertown Days and the National Night aocommunity- Adjournment that the City of Hastings has met the threshold to be designated as a crime h Adjournment son, seconded by Councilmember Simacek,to adjourn the Moved by Councilmember John meeting at 9:05 P.M. 7 Ayes;Nays,None ATTEST Mayor City Clerk Hastings, Minnesota August 15, 2000 The City Council of the City of Hastings, Minnesota met in a special meeting on Tuesday August 15, 2000 at 7:00 PM in the Community Room at the Hastings City Hall, 101 East 4th Street, Hastings, Minnesota. Members Present: Acting Mayor Hicks, Councilmembers Johnson, Yandrasits, Riveness, Simacek, and Moratzka Members Absent: Mayor Werner Staff Members Present: City Administrator Dave Osberg Acting Mayor Hicks opened the meeting and stated the purpose of the meeting was as follows: 1.) Presentation by Springsted on the Industrial Park Utilization and Fiscal Analysis 2.) Presentation by Springsted on the Golf Course Financial Feasibility 3.) Presentation by Larry Lundine from Colbert-Burns, McDonnell Bob Thistle, from Springsted provided introductory comments on the reports prepared by Springsted, and introduced Nick Dragisisch. Nick Dragisich presented to the City Council the findings of the Industrial Park Utilization and Fiscal Analysis Report. Sue Mershon presented to the City Council the findings of the Golf Course Financial Feasibility Report. Larry Lundine from Colbert-Burns and McDonnell presented to the City Council information regarding their golf course proposal and the First Tee program for youth. Mr. Lundine presented a videotape regarding the First Tee Program. Acting Mayor Hicks read into the record excerpts from a letter received from the Hastings Area Chamber of Commerce. John Lorenz, Dan Raskob and Curt Walker offered comments regarding the proposed golf course. After considerable discussion and questions from the City Council, Councilmember Moratzka moved, and Councilmember Simacek seconded that the City Council no longer consider any further activity on the proposed golf course. Ayes: Moratzka, Simacek, Riveness, Johnson, Yandrasists, Hicks Nays: None Moved by Councilmember Johnson, seconded by Councilmember Riveness to adjourn the meeting at 8:50 PM. Ayes: Moratzka, Simacek, Riveness, Johnson, Yandarist, Hicks Nays: None David M. Osberg City Administrator HASTINGS AREA CHAMMER OF COMMERCE & TOURISM BUREAU 00000 on the Mississippi Date: August 15, 2000 To: Mayor Mike Werner and City Council Members From: Hastings Area Chamber of Commerce's Board of Directors Re: Proposed Municipal Golf Course My name is Peggy Johnson and I am the Chair of the Board for the Hastings Area Chamber of Commerce and Tourism Bureau. I want to thank you for allowing the Chamber to share the results of a survey conducted in mid May of 2000. The Hastings Area Chamber of Commerce asked 500 area business owners and managers what their feelings were about the possibility of a municipal golf course in Hastings. There was a 24% response rate to the survey,which represents approximately 120 businesses. Of those responding, 65%were opposed to the idea of a municipal golf course. The primary reasons given were the belief that the City should not compete with private enterprise and that there is an adequate number of golf courses in the area. Other concerns raised were the use of Industrial Park land for a golf course and whether the feasibility study that was conducted for the City was accurate. While 13% responded "no opinion,' comments included the need for more information, concern over saturation of golf courses, opposition to the cost of$40 per round and a preference toward seeing industrial land used to promote and support business development and to expand the tax base. Comments among the 20%who were in support of the course included five who would support it if it were lower cost or a beginner course and others who felt it was a clean industry and could bring people to town. The final 2% did not indicate their support, opposition or opinion, but provided general comments similar to others listed above. While the Chamber can appreciate that a municipal golf course could be a financial resource for the City, it could also be a financial liability. The challenges that the Golf Course Capacity and Feasibility Study Review present to the study conducted by THK are very concerning. With the omission of four 18 hole courses and one 27 hole course, there is concern over the real demand for another golf course in the Hastings Area. The Chamber is concerned that while using the land for a golf course instead of industrial development may provide revenue for the City of Hastings, that land will not generate income for School District#200 or Dakota County. If the land were used for industrial development,those industries would share a portion of the tax burden with existing businesses. Building homes around a golf course in the Industrial Park would not be a tax benefit, because providing public services to homes is more costly than providing services to commercial/industrial properties. We thank the City for their efforts to thoroughly review the implications of using this land for a golf course. It is our hope that the City Council looks at the future potential for business development within Hastings when making their decision. I thank you for hearing our concerns. 111 East Third Street•Hastings, MN 55033-1211 • Phone Toll Free (888) 612-6122•(651)437-6775• Fax(651) 437-2697 ® printed on recycled paper VI-1 Date: 08/17/2000 Time: 14:03:04 Operator: LYNNE BENSON Page: 1 City of Hastings FM Entry - Invoice Payment - Department Report Department Vendor Name Description Amount -------------------- -------------------- ------------------------ ------------ BDM CONSULTING ENGIN BAILEY RIDGE 551.00 BDM CONSULTING ENGIN FEATHERSTONE RIDGE 2,343.00 BDM CONSULTING ENGIN HIGH SCHOOL GRADING INSP 66.00 BDM CONSULTING ENGIN SOUTH PINES 3RD 297.00 BDM CONSULTING ENGIN SUMMIT PT 132.00 BDM CONSULTING ENGIN TARFET/SFR 66.00 BDM CONSULTING ENGIN WALLIN STH & 9TH 2,475.00 MCES JULY SAC CHARGES 26,730.00 Total for Department 32,660.00* COUNCIL BRIGGS & MORGAN WAGE & HOUR ISSUES 290.00 COUNCIL HASTINGS AREA CHAMBE 2000 BUDGET REQUEST 3,600.00 COUNCIL RIVER VALLEY CLINIC PRE EMPL PHYSICAL-MEIER/ 185.00 Total for Department 6011 4,075.00* A: ISTRATION AT&T JULY LONG DISTANCE 18.20 ADMINISTRATION CORPORATE EXPRESS BINDERS 75.98 ADMINISTRATION CORPORATE EXPRESS CASETTE TAPES/BINDERS 126.82 ADMINISTRATION CORPORATE EXPRESS COPY PAPER/PENS/FOLDERS 1,633.99 ADMINISTRATION CORPORATE EXPRESS FOLDERS 36.26 ADMINISTRATION CORPORATE EXPRESS PAPER/PENS/FOLDERS 1,633.99 ADMINISTRATION CORPORATE EXPRESS PENS 21.48 ADMINISTRATION CORPORATE EXPRESS RETURN BATTERIES -13.50 ADMINISTRATION CORPORATE EXPRESS RETURN DUPLICATE ORDER -1,633.99 ADMINISTRATION DAY-TIMERS, INC. SHIPPING/TAX 6.54 ADMINISTRATION FARMER BROS CO. COFFEE -53.18 ADMINISTRATION IKON OFFICE SOLUTION STAPLES FOR COPIER 78.43 ADMINISTRATION LASERSHARP, INC. INK CARTRIDGE 74.55 Total for Department 6020 2,111.93• PERSONNEL ADMINISTRA ST.PAUL PIONEER PRES AD-POLICE OFFICER 499.18 Total for Department 6030 499.18* C' MERK GRAPHIC DESIGN SUMMER 2000 RIVERTOWN NE 2,103.38 CI1i CLERK HASTINGS STAR GAZETT LEGAL ORDINANCE #10 27.60 CITY CLERK HASTINGS STAR GAZETT PARK PLACE STORAGE 20.70 CITY CLERK HASTINGS STAR GAZETT REZONE BLOCK 30 20.70 CITY CLERK HASTINGS STAR GAZETT REZONE IND PK/SP USE PER 62.10 CITY CLERK HASTINGS STAR GAZETT SPECIAL COUNCL MTG 6.90 CITY CLERK LABORATORY CORPORATI DRUG SCREEN-WOLF/MEIER 70.00 Total for Department 6040 2,311.38* ELECTIONS MESKO, MELANIE MILEAGE 8/8/00 27.30 ELECTIONS SCHROEDER, ADELINE MILEAGE 8/8/00 16.90 ELECTIONS SCHROEDER, ADELINE MILEAGE-7/31 16.90 Total for Department 6041 61.10* FINANCE BENSON, LYNNE M. MILEAGE-CLASSES 40.95 FINANCE COMPUTER MANAGEMENT UTILITY BILLING TRANG-ST 400.00 FINANCE GOVT FINANCE OFFICER GAAFR REVIEW SUB 10/2000 50.00 FINANCE _ GRAPHIC DESIGN CAFR REPORT COVERS & TAB 527.18 Date: 08/17/2000 Time: 14:03:04 Operator: LYNNE BENSON Page: 2 City of Hastings FM Entry - Invoice Payment - Department Report )epartment Vendor Name Description Amount -------------------- -------------------- ------------------------ ----------- Total for Department 6050 1,018.13+ :ITY FACILITIES AIR FILTERS UNLIMITE AIR FILTERS 119.94 :ITY FACILITIES BENSON, LYNNE M. PAYROLL BASICS CLASS 40.00 :ITY FACILITIES CRAMER BLDG SERVICE REPLACE RELAY 92.61 :ITY FACILITIES GENERAL OFFICE PRODU REPAIR CHAIRS 274.54 :ITY FACILITIES GRAINGER, W.W. INC. ELECTRIC MOTOR 257.86 :ITY FACILITIES REIS,INC BATTERY 8.40 :ITY FACILITIES REIS,INC key 1.50 :ITY FACILITIES REIS,INC LIME-A-WAY/SCRUBBER/NUT 10.63 :ITY FACILITIES REIS,INC PLASTIC WOOD 2.44 `ITY FACILITIES REIS,INC UPS 5,08 :ITY FACILITIES R & O ELEVATOR CO. I SEPT MAINTENANCE 140.00 :ITY FACILITIES SCHILLING PAPER CO. TOWELS 62.85 :ITY FACILITIES WAL MART STORE #01-1 SPOT LIFTER 42.47 Total for Department 6080 1,058.32• :ITY FACILITIES LIGH BRAUN INTERTEC AIR SAMPLE TESTING 505.00 :ITY FACILITIES LIGH NORTHERN STATES POWE JULY ELECTRIC 3,447.45 Total for Department 6081 3,952.45- ?OLICE AT&T JULY LONG DISTANCE 115.39 ?OLICE AWARDS ETC. CITIZEN PLAQUES 74.55 ?OLICE BIRCHEN ENTERPRISES 4 TIRES/FREON 294.97 ?OLICE BIRCHEN ENTERPRISES BRAKE PADS/ROTORS/OIL CH 261.36 ?OLICE BIRCHEN ENTERPRISES GASOLINE-UNLEADED 35.22 ?OLICE BIRCHEN ENTERPRISES OIL CHANGE 50.14 ?OLICE BIRCHEN ENTERPRISES OIL CHANGE/PLUG TIRE 24.36 ?OLICE "" BIRCHEN ENTERPRISES OIL CHANGE/REPLACE SOLEN 96.06 ?OLICE BIRCHEN ENTERPRISES OIL/TEMP SWITCH 35.54 ?OLICE BIRCHEN ENTERPRISES REPLACE MUFFLER/TAILPIPE 382.90 ?OLICE BIRCHEN ENTERPRISES TIRE REPAIRS 7.20 ?OLICE BIRCHEN ENTERPRISES TIRES 127.31 ?OLICE BIRCHEN ENTERPRISES TIRES/OIL CHANGE 264.58 ?OLICE BOISE CASCADE OFFICE STAPLER/TAPE/FOLDERS/HEA 314.51 ?OLICE CITY OF HASTINGS REPLENISH PETTY CASH-POL 57.97 ?OLICE COLOR LAB INC.(PHOTO PHOTOS 21.29 ?OLICE CONVERGENT COMMUNICA PHONE SYSTEM WORK 268.91 ?OLICE DAKOTA CNTY TREAS-AU DAKOTA COUNTY FUEL JULY 1,715.88 ?OLICE DESERT HOT PUBLIC SA TRAINING - COFER 99.00 ?OLICE DESERT HOT PUBLIC SA TRAINING - PETERSEN 99.00 ?OLICE GRAPHIC DESIGN SIGNS-NO PARKING 165.08 ?OLICE GRAPHIC DESIGN WALKING SAFETY PATROL BO 42.60 ?OLICE JACK'S UNIFORM EQUI BADGES 175.00 ?OLI CE JACK'S UNIFORM EQUI HOLSTER 41.15 ?OLICE THE LACK SHOP REKEY SQUADS 280.00 ?OLICE PAGENET OF MN PAGER SVC 275.85 )OLICE REGINA MEDICAL CENTS EMERGENCY ROOM-HERMAN 363.50 ?OLICE REGINA MEDICAL CENTE LAB WORK-HALBACH 42.00 ?OLICE REGINA MEDICAL CENTS LABWORK 42.00 Date: 08/17/2000 Time: 14:03:05 Operator: LYNNE BENSON Page: 3 City of Hastings FM Entry - Invoice Payment - Department Report Department Vendor Name Description Amount -------------------- -------------------- ------------------------ ------------ POLICE RISCH, ROD REPLACE PRESCRIPTION SUN 308.84 POLICE TECH PARTNERS MAINTENANCE CONTRACT 318.09 POLICE UNIFORMS UNLIMITED PANTS-MCMENOMY 131.85 POLICE UNIFORMS UNLIMITED RESERVE-ROSSING 145.50 POLICE UNIFORMS UNLIMITED SHIRTS-MCMENOMY 100.60 POLICE VERIZON WIRELESS, BE CELL PHONE 55.66 Total for Department 6210 6,833.86* CRIME WATCH/PREVENTI MID-AMERICAN SPECIAL RULERS 304.45 Total for Department 6215 304.45* BUILDING DAKOTA CNTY TREAS-AU DAKOTA COUNTY FUEL JULY 63.37 BUILDING GRAPHIC DESIGN ASSORTED STAMPS 599.83 Bi ING GRAPHIC DESIGN BUILDING INSPECTION LABE 238.56 BL__jING GRAPHIC DESIGN BUS CARDS - BAKKEN 58.58 BUILDING GRAPHIC DESIGN CORRECTION NOTICE BOOKS 292.88 BUILDING TSR WIRELESS - MINNE PAGER SERVICE 23.80 Total for Department 6240 1,277.02* EMERGENCY MANAGEMENT BECKER, RON OLDS-DOD EMERGENCY MANAGEMENT TRA 7,029.00 Total for Department 6255 7,029.00* ANIMAL CONTROL TOP DOG INC. AUGUST ANIMAL CONTROL 1,135.00 Total for Department 6270 1,135.00* ENGINEERING COPY EQUIPMENT INC. SHEETS SCANNED 204.96 ENGINEERING CORPORATE EXPRESS CASETTE TAPES 132.02 ENGINEERING DAKOTA CNTY TREAS-AU DAKOTA COUNTY FUEL JULY 222.72 ENGINEERING DAKOTA COUNTY RECORD JUNE TORRENS FEES 158.81 ENGINEERING GURNEY, DAVID APWA SUMMER MTG/CONFEREN 138.60 ENGINEERING MIKISKA, BRAD SAFETY BOOTS 79.00 EA" "EERING NEXTEL COMMUNICATION CELL PHONE 230.48 E1 .EERING O-BRIEN, JOE CHEVROL BLAZER REPAIR PORT INJEC 696.58 ENGINEERING O-BRIEN, JOE CHEVROL REPAIRS 94 BLAZER 630.84 ENGINEERING VECTOR INTERNET SERV ISDN LINE MONTHLY CHARGE 117.62 ENGINEERING V.I.P. TRAVEL CENTER FLIGHT TO APWA CONT-GURN 607.00 Total for Department 6311 3,218.63* STREETS ANDERSEN, E.F. & ASS STREET SIGNS 190.26 STREETS ARROW BUILDING CENTE WOOD LATHE 27.80 STREETS AT&T JULY LONG DISTANCE 11.21 STREETS BITUMINOUS ROADWAYS ANNUAL SEALCOAT PROGRAM 49,145.71 STREETS COMMERCIAL ASPHALT C BLACKTOP 1,840.48 STREETS C.T. FARM & COUNTRY CUP DISPENSER & CUPS 52.14 STREETS DAKOTA CNTY TREAS-AU DAKOTA COUNTY FUEL JULY 1,103.55 - STREETS HAROLD MEIER VACUUM BAGS/BELTS 418.44 STREETS FARMERS UNION CO-OP ROUNDUP 238.30 STREETS LAKELAND TRUCK CENTE CAM SPRING/DIAPHRAM 62.85 STREETS MENARDS IND SAND/BRUSH/ROLLER CO 50.11 STREETS MENARDS PAINT BRUSH/HANDY SAND 28.64 Date: 08/17/2000 Time: 14:03:06 Operator: LYNNE BENSON Page: 4 City of Hastings FM Entry - Invoice Payment - Department Report Department Vendor Name Description Amount -------------------- -------------------- ------------------------ ------------ STREETS MOTOR PARTS SERVICE ADHESIVE/FUSES 19.92 STREETS MOTOR PARTS SERVICE BATTERY 133.77 STREETS MOTOR PARTS SERVICE PARTS 8.62 STREETS MOTOR PARTS SERVICE SAND NOZZL 9.54 STREETS MOTOR PARTS SERVICE SWITCH 6.49 STREETS NIEBUR IMPLEMENT CO CHAIN SHARPEN/BLADE SET 52.72 STREETS NINE EAGLES GOLF CO. SHIRTS-MEIER 146.25 STREETS NORTHLAND CHEMICAL S HIGHLIGHT/CAR WASH 668.22 STREETS O'BRIEN, JOE CHEVROL CABLES 12.63 STREETS ORMAN, PATRICK REIMS FOR PHONE CASE 10.64 STREETS PINE BEND PAVING, IN FINE MIX 1,613.21 STREETS PRAXAIR DISTRIBUTION ACETYLENE OXYGEN LIFETIM 352.91 STREETS RUEDY, CALVIN PW CONGRESS-RUEDY 395.00 STREETS TERRY'S ACE HARDWARE ADAPTOR GALV 2.44 STREETS TERRY'S ACE HARDWARE COUPLING 5.60 STREETS TERRY'S ACE HARDWARE DIE HEX 36.19 STREETS TERRY'S ACE HARDWARE DROPCLOTH/STAPLES/STAPLE 53.72 STREETS TERRY'S ACE HARDWARE HEX KEY SET/WIRE 16.07 STREETS TERRY'S ACE HARDWARE ROLLER FRAME 3.60 STREETS TERRY'S ACE HARDWARE SCREWS 2,77 STREETS TERRY'S ACE HARDWARE STAPLES/MASKING TAPE 30.61 STREETS TERRY'S ACE HARDWARE TIE OUT CHAIN 3.50 STREETS THERMOGAS CO OF HAST 100# FILL 37.28 STREETS WEBER, DOUGLAS REIMB CELL PHONE CASE 10.64 Total for Department 6312 56,801.83* STREET LIGHTING DAKOTA ELECTRIC ASSN JULY ELECTRIC 757.98 STREET LIGHTING GRAYBAR ELECTRIC ARLINGTON IND 41.01 STREET LIGHTING GRAYBAR ELECTRIC GEDNEY/CABLE CLAMP 354.77 STREET LIGHTING NORTHERN STATES POWE JULY ELECTRIC 11,395.01 STREET LIGHTING PAUL MAHER HOIST TRUCK HWY 61 LIGHT 720.00 STREET LIGHTING RADKE ELECTRIC LIGHT REPAIRS IND BLVD 1,408.00 STREET LIGHTING SHERWIN-WILLIAMS COVER 9.35 STREET LIGHTING SHERWIN-WILLIAMS FILTERS 27.54 STREET LIGHTING SHERWIN-WILLIAMS PAINT/BRUSH 58.68 Total for Department 6313 14,772.34+ Reforestation S & S TREE SERVICE REMOVE TREE 561.26 Total for Department 6612 561.26* Total for Fund 101 139,680.88• PARKS/RECREATION AT&T JULY LONG DISTANCE 9.84 PARKS/RECREATION FARMERS UNION CO-OP ROUNDUP 238.30 PARKS/RECREATION LEEF BROTHERS, INC. TOWELS/MATS 65.85 PARRS/RECREATION MCNAMARA, MARTY NAT'L CONF REGISTRATION- 290.00 PARKS/RECREATION MIRACLE RECREATION E PARK BENCH 259.86 PARKS/RECREATION MOTOR PARTS SERVICE 7IN WHEEL 19.92 PARKS/RECREATION MOTOR PARTS SERVICE WIPER ARM/BLADE/BRUSH 22.96 PARKS/RECREATION NORTHERN STATES PONE JULY ELECTRIC 795.80 Date: 08/17/2000 Time: 14:03:06 Operator: LYNNE BENSON Page: 5 City of Hastings FM Entry - Invoice Payment - Department Report Department Vendor Name Description Amount ------------------- -------------------- ------------------------ ------------ PARKS/RECREATION NORTHLAND CHEMICAL S DEGREASER/LIQUID BACTERI 211.02 PARKS/RECREATION RELIABLE RENTAL CENT RENT SOD CUTTER 49.13 PARKS/RECREATION RENT 'N' SAVE PORTAB PORTABLE REST ROOM RENT 878.69 PARKS/RECREATION SCHUMACHER'S INC LANDSCAPING 215.18 PARKS/RECREATION SHERWIN-WILLIAMS PAINT 142.86 PARKS/RECREATION TERRY'S ACE HARDWARE BOLTS/NUTS/WASHERS 8.73 PARKS/RECREATION TERRY'S ACE HARDWARE CIRCUIT TESTER/GLUE 12.00 PARKS/RECREATION TERRY'S ACE HARDWARE CONCRETE MIX 130.56 PARKS/RECREATION TERRY'S ACE HARDWARE FERTILIZER 9.57 PARKS/RECREATION TERRY'S ACE HARDWARE FILLR STEEL MEND SYRNG 3.18 PARKS/RECREATION TERRY'S ACE HARDWARE FUEL LINE HOSE 19.69 PARKS/RECREATION TERRY'S ACE HARDWARE LAMPHOLDR PORC CHAIN BOX 3.72 PARKS/RECREATION TERRY'S ACE HARDWARE LIGHT BULBS 3.18 P' /RECREATION TERRY'S ACE HARDWARE LINE TRIMR 14.69 PA,_,J/RECREATION TERRY'S ACE HARDWARE PINE OIL CLEANER 15.82 PARKS/RECREATION TERRY'S ACE HARDWARE PUTTY KNIFE 2.12 PARKS/RECREATION TERRY'S ACE HARDWARE RUSTSTOP SPRAY 8.29 PARKS/RECREATION UNITED BUILDING CENT LUMBER 211.57 PARKS/RECREATION VIKING ELECTRIC SUPP ANCHOR BOLTS FOR ARENA R 129.45 PARKS/RECREATION VIKING ELECTRIC SUPP LIGHTS FOR ARENA RINK 1,144.93 Total for Department 6520 4,916.91* Total for Fund 200 4,916.91* AQUATIC CENTER ADOLPH KIEFER & A5SO KEYCHAINS/SIGNS/REAGENT 291.90 AQUATIC CENTER ADOLPH KIEFER & ASSO TAYLOR DPD#2 REAGENT 8.80 AQUATIC CENTER JOHNSON, DARBIE A.D REIMB-AIRHORNS 38.28 AQUATIC CENTER NORTHERN STATES POWE JULY ELECTRIC 5,221.38 AQUATIC CENTER PARR EMERGENCY,INC ICE PAKS 38.16 AQUATIC CENTER PARR EMERGENCY,INC WATERPROOF TAPE 32.76 AQUATIC CENTER WAL MART STORE #01-1 INK CARTRIDGES 78.65 Ar ^IC CENTER WAL MART STORE #01-1 POOL CLEANING SUPPLIES 64.94 A�, :IC CENTER WAL MART STORE #01-1 POOL SUPPLIES 30.68 Total for Department 6511 5,805.55* Total for Fund 201 5,805.55* CULTURE/RECREATION MOSS & BARNETT LEGAL FEES-CABLE RENEWAL 420.00 Total for Department 6560 420.00* - Total for Fund 205 420.00* CULTURE/RECREATION HASTINGS ACCESS CORP ACCESS SUPPORT/DEV 20,000.00 Total for Department 6560 20,000.00* Total for Fund 206 20,000.00* FIRE AMERIPRIDE LINEN & A TOWELS 21.30 FIRE AT&T JULY LONG DISTANCE 40.38 FIRE CLAREY'S SAFETY EQUI HELMET PARTS 19.75 Date: 08/17/2000 Time: 14:03:07 Operator: LYNNE BENSON Page: 6 City of Hastings FM Entry - Invoice Payment - Department Report Department Vendor Name Description Amount -------------------- ------------------- ----------------------- ------------ FIRE CONVERGENT COMMUNICA PHONE SYSTEM WORK 680.41 FIRE DAKOTA CNTY TREAS-AU DAKOTA COUNTY FUEL JULY 410.82 FIRE EDS HANDBOOKS 23.62 FIRE GRAPHIC DESIGN ENVELOPES 31.95 - FIRE GRAPHIC DESIGN NOTE CARDS/ENVELOPES 114.49 FIRE NAT'L ASSN OF EMERGE MEMBERSHIP 50.00 FIRE NORTHERN STATES POWE JULY ELECTRIC 810.43 FIRE TERRY'S ACE HARDWARE BATTERIES 26.80 FIRE TERRY'S ACE HARDWARE FORK SPADING TRUPER 30" 20.22 FIRE TERRY'S ACE HARDWARE SHIPPING SVC 5.86 FIRE TERRY'S ACE HARDWARE SHIPPING SVC/EYEGLASS RE 9.52 FIRE TERRY'S ACE HARDWARE STATION REPAIRS 19.13 FIRE TERRY'S ACE HARDWARE WIRE CONNECTOR 2.01 FIRE UNIFORMS UNLIMITED BADGE 108.63 .FIRE UNIFORMS UNLIMITED BADGES 308.80 FIRE UNIFORMS UNLIMITED BRASS COLLAR 8.90 FIRE VERIZON WIRELESS, BE CELL PHONE 125.67 FIRE WHITEWATER WIRELESS, PAGER REPAIR 335.40 FIRE WHITEWATER WIRELESS, PAGER REPAIRS 96.64 FIRE WHITEWATER WIRELESS, PROGRAM RADIOS 145.50 Total for Department 6220 3,416.23* AMBULANCE AUTO DOCTOR REPAIR 1463 643.47 AMBULANCE DAKOTA CNTY TREAS-AU DAKOTA COUNTY FUEL JULY 389.89 AMBULANCE EMERGENCY APPARATUS 1462 REPAIRS 5,947.05 AMBULANCE HASTINGS TIRE & AUTO TIRES-1463 633.25 AMBULANCE HASTINGS FORD-JEEP-E REPAIRS 1463 208.03 AMBULANCE KREMER SPRING & ALIG POWER STEERING REPAIRS-1 515.65 AMBULANCE LOCAL 49 - CLAIMS DE INCORRECT PMT L ROBERTSO 1,411.06 AMBULANCE MANN, RICHARD REFUND OVERPMT R MANN 602.73 AMBULANCE PRAXAIR DISTRIBUTION OXYGEN 426.36 AMBULANCE U CARE OVERPMT J NORCROSS 386.73 Total for Department 6230 11,164.22• Total for Fund 213 14,580.45* OTHER SERVICES/CHARG BRAUN INTERTEC GEOTECHNICAL SERVICES 302.00 OTHER SERVICES/CHARG KNUTSON,RICHARD INC 2000 CONSTR PAY EST k3 343,737.86 Total for Department 6700 344,039.86* Total for Fund 400 344,039.86* ADMINISTRATIVE/UNALL HOISINGTON KOEGLER G PARK PLAN-GREENWAYS 336.34 ADMINISTRATIVE/UNALL HOISINGTON KOEGLER G PARK PLAN-RIVERFRONT/GRE 1,044.93 ADMINISTRATIVE/UNALL HOISINGTON KOEGLER G PARK PLANNING-RIVERFRONT 102.00 ADMINISTRATIVE/UNALL LACUS ARCHITECTURE,L MCKNIGHT GRANT PROD INFO 1,912.50 Total for Department 6072 3,395.77* LIONS PARK COUNTY MARKET FRANKS FOR ROADSIDE PARK 26.16 Total for Department 6744 26.16* Date: 08/17/2000 Time: 14:03:07 Operator: LYNNE BENSON Page: 7 City of Hastings FM Entry - invoice Payment - Department Report Department Vendor Name Description Amount -------------------- -------------------- ----------------------- ------------ ROADSIDE ---------- ROADSIDE PARK HOISINGTON KOEGLER G PARK PLAN-ROADSIDE 596.25 Total for Department 6772 596.25' VETS ATHLETIC COMPLE TESSMAN SEED INC TURF SEED 220.77 Total for Department 6786 220.77* WALLIN PARK HOISINGTON KOEGLER G PARK PLAN-WALLIN 913.27 Total for Department 6790 913.27* Total for Fund 401 5,152.22' ADMINISTRATION HASTINGS STAR GAZETT ANNUAL TIF DISCLOSURE 55.20 ADMINISTRATION HOISINGTON KOEGLER G DISTRICT PLAN REVISION A 403.68 Total for Department 6631 458.88• Total for Fund 402 458.88* ADMINISTRATION BRADLEY & DEIKE PA HRA PROGRAMS 25.00 ADMINISTRATION BRADLEY & DEIKE PA SHERMAN ASSOC 50.00 Total for Department 6631 75.00* Total for Fund 404 75.00* OTHER SERVICES/CHARG BRADLEY & DEIKE PA MILLER ELECTRIC 275.00 Total for Department 6700 275.00* Total for Fund 407 275.00* WATER AMERICAN WATERWORKS CONFERENCE-HEUSSER 155.00 WATER AT&T JULY LONG DISTANCE 11.20 WATER COIT SERVICES, INC. CARPET CLEANING 214.04 WP- �. CORPORATE EXPRESS TAPES 88.01 W, DPC INDUSTRIES, INC. HYDROFLOU ACID & FUEL SU 521.34 WATER DAKOTA CNTY TREAS-AU DAKOTA COUNTY FUEL JULY 514.03 WATER ECOLAB PEST ELIM.DIV INSECT/RODENT CONTROL 82.32 WATER GOPHER STATE ONE-CAL JULY CALLS 188.80 WATER JIFFY-JR PRODUCTS SQUEEGE/TOWELS/BRUSH 114.52 WATER MOTOR PARTS SERVICE OIL FITERS 16.19 WATER MOTOR PARTS SERVICE PART 16.57 WATER MOTOR PARTS SERVICE PG PLUS 40.93 WATER MOTOR PARTS SERVICE SPECTRA/PITMAN ARM/TIE R 180.74 WATER NINE EAGLES GOLF CO. T-SHIRTS-GARY R 50.75 WATER NORTHERN STATES POWE JULY ELECTRIC 8,997.84 WATER REIS,INC FITTING .63 WATER REIS,INC FITTINGS/TAPE/TUBING 6.40 WATER REIS,INC KEYS 9.01 WATER TERRY'S ACE HARDWARE BATHROOM SUPPLIES 30.71 WATER TERRY'S ACE HARDWARE BOLTS/NUTS 1.21 WATER TERRY'S ACE HARDWARE DUCT TAPE 4.57 WATER TERRY'S ACE HARDWARE ROLLER/PADS 16.57 Date: 08/17/2000 Time: 14:03:08 Operator: LYNNE BENSON Page: 8 City of Hastings FM Entry - Invoice Payment - Department Report Department Vendor Name Description Amount ------------------- -------------------- ------------------------ ------------ WATER TERRY'S ACE HARDWARE SCISSORS 12.56 WATER TERRY'S ACE HARDWARE SHIPPING/MOPHEAD 40.23 WATER TKDA ENGINEERS 4TH ST WATER TOWER PAINT 1,580.61 WATER 'TWIN CITY WATER CLIN BACTERIA ANALYSIS 96.00 - WATER US FILTER DISTRIBUTI METERS/FLANGE KIT 424.02 WATER US FILTER DISTRIBUTI METERS/FLANGE KITS/TRANS 800.88 WATER US FILTER DISTRIBUTI SUPPLIES 1,714.78 WATER US FILTER DISTRIBUTI TRANSCIEVER UNITS/BRACKE 20,767.50 WATER US FILTER DISTRIBUTI WIRE/2* METER 937.20 Total for Department 7100 37,635.16* Total for Pund 600 37,635.16* WASTEWATER MOSS SEPT WASTEWATER 62,400.00 WASTEWATER NORTHERN STATES POWE JULY ELECTRIC 380.53 Total for Department 7300 62,780.53* Total for Fund 601 62,780.53* TRANSIT AT&T JULY LONG DISTANCE 3.97 TRANSIT MOTOR PARTS SERVICE AIR FILTER .64 - TRANSIT MOTOR PARTS SERVICE AIR FILTERS ,95 TRANSIT MOTOR PARTS SERVICE GASKET/FILTER .46 TRANSIT MOTOR PARTS SERVICE POWER STEERING FLUID .22 TRANSIT NEXTEL COMMUNICATION JULY 2000 TRAC CEI.. PHON 62.40 Total for Department 7500 68.64* TRANSIT-OPERATIONS HASTINGS BUS CO BACKUP DRIVER 7/10/00 53.59 TRANSIT-OPERATIONS HASTINGS BUS CO BACKUP DRIVER 7/11/00 57.72 TRANSIT-OPERATIONS HASTINGS BUS CO BACKUP DRIVER 7/12/00 60.36 TRANSIT-OPERATIONS HASTINGS BUS CO BACKUP. DRIVER 7/13/00 57.72 TRANSIT-OPERATIONS HASTINGS BUS CO BACKUP DRIVER 7/14/00 65.96 TRANSIT-OPERATIONS HASTINGS BUS CO BACKUP DRIVER 7/17/00 53.59 TRANSIT-OPERATIONS HASTINGS BUS CO BACKUP DRIVER 7/18/00 57.72 - TRANSIT-OPERATIONS HASTINGS BUS CO BACKUP DRIVER 7/19/00 41.23 TRANSIT-OPERATIONS HASTINGS BUS CO BACKUP DRIVER 7/25/00 61.84 TRANSIT-OPERATIONS HASTINGS BUS CO BACKUP DRIVER 7/26/00 53.59 TRANSIT-OPERATIONS HASTINGS BUS CO BACKUP DRIVER 7/28/00 53.59 TRANSIT-OPERATIONS HASTINGS BUS CO BACKUP DRIVER 7/31/00 57.72 TRANSIT-OPERATIONS HASTINGS BUS CO BACKUP DRIVER 7/5/00 263.84 TRANSIT-OPERATIONS HASTINGS BUS CO BACKUP DRIVER 7/6/00 53.59 TRANSIT-OPERATIONS HASTINGS BUS CO BACKUP DRIVER 7/7/00 53.59 TRANSIT-OPERATIONS PINKERTON SERVICES G DRUG SCREEN DIXON 68.00 Total for Department 7501 1,113.65* TRANSIT-MAINTENANCE DAKOTA CNTY TREAS-AU DAKOTA COUNTY FUEL JULY 505.28 TRANSIT-MAINTENANCE MOTOR PARTS SERVICE AIR FILTER 9,79 TRANSIT-MAINTENANCE MOTOR PARTS SERVICE AIR FILTERS 14.60 TRANSIT-MAINTENANCE MOTOR PARTS SERVICE GASKET/FILTER 6.95 TRANSIT-MAINTENANCE MOTOR PARTS SERVICE POWER STEERING FLUID 3.31 Date: 08/17/2000 Time: 14:03:09 Operator: LYNNE BENSON _ Page: 9 City of Hastings FM Entry - Invoice Payment - Department Report Department Vendor Name Description Amount ------------------- ------------------- ------------------------ ------------ Total --------- Total for Department 7502 539.93* Total for Fund 610 1,722.22* CIVIC ARENA AT&T JULY LONG DISTANCE 9.29 CIVIC ARENA ELECTRONIC COMMUNICA 406 DOWNPMT-MATERIALS/LA 2,860.80 CIVIC ARENA FAIR OFFICE WORLD INKJET 76.66 CIVIC ARENA MINNCOMM PAGING PAGER SERVICE 20.45 CIVIC ARENA REIS,INC 3 BOXES SCREWS 41.38 CIVIC ARENA REIS,INC FUSES 5.24 CIVIC ARENA REIS,INC SCREWDRIVERS 2.11 CIVIC ARENA SHERWIN-WILLIAMS BLADE 14.32 CIVIC ARENA TERRY'S ACE HARDWARE FLASHLIGHT 13.54 CT ARENA TERRY'S ACE HARDWARE WALLPAPER REMOVER BLADE 19.11 C1 _ ARENA TERRY'S ACE HARDWARE WALLPAPER REMOVER REPLAC 12.74 CIVIC ARENA TERRY'S ACE HARDWARE WALLPAPER REMOVER REPLAC 6.37 CIVIC ARENA ZEE MEDICAL SERVICES FIRST AID KIT 92.52 Total for Department 7700 3,174.53* Total for Fund 615 3,174.53* HYDROELECTRIC AT&T JULY LONG DISTANCE 20.39 HYDROELECTRIC GRAINGER, W.W. INC. FUSES 92.40 HYDROELECTRIC NORTHERN STATES POWE JULY ELECTRIC 2,807.12 Total for Department 7900 2,919.91* Total for Fund 620 2,919.91* Grand Total 643,637.10* August 21, 2000 APPROVED: City Administrator Finance Director Councilmember Simacek Councilmember Riveness Councilmember Johnson Councilmember Moratzka Councilmember Hicks Councilmember Yandrasits Mayor Werner VI-2 h�t>rMaRAkQuhr - To: Mayor Werner and City Councilmembers From: Melanie Mesko, Administrative Assistant/City Clerk Date: August 15, 2000 Re: Application for Gambling Premises Permit-Knights of Cotumbu5, Highway 61 South, Hastings Recommended City Council Action: Approve the attached Resolution,waiving the 30-day waiting period for the Knights of Cotumbu5 and authorizing the Knights of Columbue to conduct a raffle on September 24, 2000 at the Knights of Cotumbu5, Highway 61 South. background: Apptication has been received from the Knights of Cotumbu5 to conduct a raffle for their organization on September 24, 2000 at the Knights of Columbus, Highway 61 South. If Council should approve this application,the attached rcootution will be sent to the-Minnesota L%OW GambRriq Board showing the City`s approvat to allow thr-raffle and at5D-to waive the 5U-day waiting period. Should you have any concerns or questions, pfeaoc do not hesitate to contact me. Attar nt: Resolution-Waiving the 30-day waiting period for the Knight6 of Columbus, Highway 61 South, Haoting5 CITY OF HASTINGS DAKOTA COUNTY, MINNESOTA RESOLUTION NO. 08- -00 EXTRACT OF MINUTES-OF A MEETING OF THE CITY COUNCIL OF THE CITY OF HASTINGS, MINNESOTA HELD: AUGUST 24 2000 Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Hastings,Dakota and Washington Counties,Minnesota,was duty held at the City Hall in said City on the 21"of August,2000 at 7:00 o'clock p.m.for the purpose in part of autforizing Resolution No. 08- -00l, waiving the 30 day waiting period for the Knights of Columbus, and authorizing the Knights of Columbus to conduct a raffle on September 24, 2000 at the Knights of Columubs, Highway 61 South,Hastings. The following Councilmembers were present: And the following Councilmembers were absent: Councilmember introduced the following resolution and moved its adoption: RESOLUTION NO. 08- -00 RESOLUTION WAIVING THE 30 DAY WAITING PERIOD FOR THE KNIGHTS OF-COLUMBUS TO CONDUCT A RAFFLE WHEREAS,the Knights of Columbus has presented an application to the City of Hastings to conduct a raffle on September 24, 2000x, at the Knights of Columbus, Highway 61 South in Hastings; and WHEREAS, the Minnesota Lawful Gambling Board requires,a Resolution be passed to waive the 30-day waiting period; and WHEREAS,the application for Exemption from lawful Gambling license has been presented; NOW,THEREFORE,BE IT RESOLVED by the City Council of the City of Hastings that the Mayor and City Clerk are authorized and directed to sign this resolution and forward to the Minnesota Department of Gaming, Gambling Control Division, showing the 30 day waiver and the approval ofthis application for an Exemption from Lawful Gambling License. The motion for the adoption of the foregoing resolution was duly seconded by Councilmember and, after felt discussion thereof and upon vote being taken thereon, the following voted in favor thereof and the following voted against the same: Whereupon said resolution was declared duly passed and adopted. Michael D. Werner,Mayor ATTEST: Artie My istanas�ivea�Clerk (SEAL) -— VI-3 MEMORANDUM To: Mayor Werner&City Councilmembers From: Melanie Mesko, Administrative Assistant/City Clerk Date: August 15, 2000 Re: Designation of Data Compliance Officer round Action Requested• Approve the appointment of the City Clerk as the Data Compliance Officer for the City of Hastings Ba . ground Information: The 2000 legislature approved an amendment to Chapter 13, the Government Data Practices Act, to require municipalities to designate a position with responsibility for dealing with disputes relating to data practices. Persons with questions or concerns relating to obtaining information would contact this position. Cities must identify and approve a position with these responsibilities by December 1, 2000. The City Clerk position is already the designated Data Practices responsible authority. If you have any questions, please do not hesitate to contact me immediately. VI-4 CITY OF HASTINGS Dakota County, Minnesota RESOLUTION 08- -00 Resolved that the City of Hastings enter into an Agreement with the State of Minnesota to provide public transportation service in the City of Hastings Further resolved that the City of Hastings agrees to provide a local share of 40 percent of the total operating cost and 20% of the total capital costs. Further resolved that the City of Hastings authorizes the Administrative Assistant and the City Administrator to execute the aforementioned Agreement and any amendments thereto. ADOPTED BY THE CITY COUNCIL,OF HASTINGS, MINNESOTA THIS 21sT DAY .OF AUGUST, 2000. Ayes: Nays: Absent: Michael D. Werner,Mayor Melanie Mesko, Administrative Assistant/City Clerk (SEAL) CERTIFICATION I hereby certify that the foregoing resolution is a true and correct copy ofthe resolution prespnted to and-adopted-by the-Hastings-City-Council at a duty authorized meeting therenf-held-on the 21" day of August, 2000 as shown by the minutes of said meeting in my possession Melanie Mesko,Administrative Assistant/City Clerk Notary VI-5 C�IEIyfRANDI�M To: Mayor Werner and City Councilmembers From: Melanie Mesko, Adminietrative Assistant/City Clerk Date: August 15, 2000 Re: Transfer of On-sale, Sunday, & Off-5ale Liquor License at RJ's Tavern on Main, 106 2"a 5treet East Council Action Requested: Approve the transfer of on-eale liquor, Sunday on-sale and off-eale liquor license at RJ's Tavern on Main from Wendy Dodge-Agen to Joe Ryan. l3ackground: Staff received an application from Joe Ryan.to tranefer the current on-eale, Sunday on- eale, and off-sale liquor license at Us. Mr.Ryan has completed all applicable application materials and a successful background check hae been conducted. Attachmente: 1. Resolution Application materials on file CITY OF HASTINGS DAKOTA COUNTY, MINNESOTA RESOLUTION NO. 08- -00 RESOLUTION APPROVING APPLICATION FOR TRANSFER OF LIQUOR LICENSE AT RFS TAVERN ON MAIN WHEREAS, Mr. Joe Ryan has presented application to the City of Hastings to transfer the liquor license at RJ's Tavern on Main, 106 2"d Street East, Hastings, Minnesota; and WHEREAS, staff has received all necessary paperwork and a successful background check has been conducted by the Hastings Police Department. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hastings that the Mayor and Administrative Assistant/City Clerk are authorized and directed to sign this resolution transferring the liquor license at RJ's Tavern on Main, 106 2"d Street East from Ms. Wendy Dodge-Agen to Mr. Joe Ryan. ADOPTED BY THE CITY COUNCIL OF THE CITY OF HASTINGS THIS 21st DAY OF AUGUST, 2000. Ayes: Nays: Absent: Michael D. Werner,Mayor Melanie Mesko, Administrative Assistant/City Clerk (SEAL) VI-6 _MEMORANDUM : 7o: Mayor Werner and City Councilmembero From: Melanie Mcoko,Administrative Aesieitant/City Clerk Date: August 15, 2000 Re: 7ranefer of 2000 Tobacco License--Liquor Locker Recommended City Council Action: Approve-the-tranefer of the tabacco License at Liquor Locker Background: Uquor Locker recently changed owncrofiip;white-the Hquor ticem5e wag transferred to the new awn-arl the tobacco License was not. ataff is-requesting_appravat-far tttc-ranmfer f the tobacco hcense to Linda Datmqon, new-owner-of tfte Liquor Locker_ Tim incense wift tge in effect through December 31, 2000. ifycu+w= any-quretions,piease do notileEAtatee to contact me. V1 - 7 MEMO Date: August 16, 2000 To: Mayo an ity C uncil From: c Subject: HYAA Grant request The Hastings Youth Athletic Association is requesting the City Council to approve the attached resolution in support of developing soccer fields at Wallin Park. If this grant application is approved by the Minnesota Amateur Sports Commission, the HYAA would be receiving $40,000 to help develop athletic fields at Wallin Park. COUNCIL ACTION: Approve the resolution supporting the HYAA in requesting $40,000 to assist in funding the development of soccer fields at Wallin Park. jt RESOLUTION NO. 8- -00 RESOLUTION OF APPLICATION FOR MASC/CFL GRANT WHEREAS,the Minnesota Amateur Sports Commission(MASC),via the State Fund,provides for capital funds to assist political subdivisions of the State of Minnesota for the development of sport facilities; and WHEREAS, the City of Hastings desires to construct and develop a Multi-Purpose Soccer/Athletic Fields for the sports of boy's and girl's soccer, and other athletic/social activities. NOW,THEREFORE BE IT RESOLVED by the City Council of Hastings as follows: 1. It is estimated that the total cost of developing said facility shall be$160,644.00,and the City of Hastings is requesting$40,000.00 from the MASC/CFL General Fund and will assume responsibility for a match requirement of$120,644.00. 2. The City of Hastings agrees to own,,assume 100 percent operation costs for said facility, and will operate said facility for its intended purpose for the functional life of the facility which is estimated to be 50 plus years. 3. The Hastings City Council agrees to enter into necessary and required agreement with the Minnesota Amateur Sports Commission for the specific purpose of constructing a sport facility and long-term program directions. 4. That an application can be made to the State of Minnesota,Minnesota Amateur Sports Commission and the Children Family and Learning. 5. That the Mayor and City Clerk of'the City of Hastings are authorized and directed to execute said application, and the City Parks & Recreation Director shall serve as the official liaison with the Minnesota Amateur Sports Commission. ADOPTED BY THE CITY COUNCIL OF THE CITY OF HASTINGS,MINNESOTA THIS 21sT DAY OF AUGUST,2000. Ayes: Nays: None: Michael D. Werner,Mayor ATTEST: (SEAL) Melanie Mesko, City Clerk CITY OF HASTINGS & HASTINGS YOUTH ATHLETIC ASSOCIATION APPLICATION FOR FUNDING ADDITONAL SOCCER FIELDS SUBMITTED TO: DEPARTMENT OF CHILDREN,FAMILIES & LEARNING AND THE MINNESOTA SPORTS COMMISSION SUBMITTED BY: CITY OF HASTINGS & HASTINGS YOUTH ATHLETIC ASSOCIATION 1014 ST EAST HASTINGS,MN 55033 TABLE OF CONTENTS Letter .................................................................................. 1 Application ............................................................................ 2 Written Description of Project .......................................:........... 3 Budget ................................................................................. 4 Abstract ............................................................................... 5 Statement of need .................................................................. 6 Mapof Sports Facility ............................................................. 7 Appendix .............................................................................. 8 Letters of support City of Hastings Council Members HYAA Board of Directors Hastings Youth Athletic Association August 9,2000 Ms. Nancy Valento Division of Management Assistance Department of Children, Families &Learning 1500 Highway 36 West Roseville,MN 55113 Dear Ms. Valento: Enclosed is the formal request from The City of Hastings and the Hastings Youth Athletic Association(HYAA)for a grant of$40,000.00 from the Department of Children's, Families&Learning and the Minnesota Amateur Sports Commission toward the development of two soccer fields in Hastings,Minnesota. The Hastings City Council and HYAA Board of directors sincerely hope that you will act favorably upon the request for these additional fields. The City Council will develop a Resolution on August 21, 2000 and will provide this to you once it is complete. If you have any questions, you may call me at(952)431-9409. Sincerely, ,t OCzCT Jodi Lindsay Prange HYAA Board Member i Department of Children,Families&Learning Division of Management assistance 1500 Highway 36 West Roseville,MN 55113 651/582-8864 Application Form Project Name: Wallin Park Athletic Complex Name of Application Organization: City of Hastings &Hastings Youth Athletic Association. Address: 1014 th Street East, Hastings, MN 55033 Chief Executive: Mayor Mike Werner Contact Person: Marty McNamara, Park&Recreation Director Phone: (651) 437-4127 Project Description: To develop two new soccer fields and an athletic complex that will have baseball/softball fields, basketball court, Recreational Ice skating, Hockey rink and play ground area. Grant Amount Requested: $ 40,000 Cost of Total Project: $160,644.00 Proposed Length of Project: Start Date: August 28, 2000 Completion date August 2001. Soccer fields will be available next spring. Sources and amount of Matching Funds: Joint effortwith HYAA and City of Hastings. Year Round Program: Yes New Program:No Expansion of Existing Program: Yes Authorized Signature 2 Written Description of Project • Land is already owned by the City of Hastings • Project is the development of two new soccer fields that overlap the outfield area of ball fields • Excavation of 14 acres of farmland including: —4 Mobilization Erosion Control Common Excavation -4 Storm Sewer/water Wood Fiber Blanket Turf Seeding • Seeding of fields and common areas including growth and watering. • Parking • Bituminous Trail This facility will handicap accessible and comply with the Americans With Disability Act. 3 Budget 1. Mobilization $ 152000.00 2. Erosion Control $ 2,660.00 3. Common Excavation $ 51,170.00 4. Storm Sewer $ 24,160.00 5. Wood Fiber Blanket $ 1, 197.00 6. Prairie Seeding $ 81835.00 7. Turf Seeding $ 32, 420.00 8. Grade 1 Compost $ 5, 202.00 9. Parking/Bituminous Trail $ 20,000.00 Total Cost: $160,644.00 4 ABSTRACT Hastings Youth Athletic Association(HYAA),the City of Hastings and Hastings School District 200 have experienced a growth in youth who are playing soccer,HYAA has identified the need for additional soccer fields to meet this demand. The PURPOSE of this grant is to able to offer the youth of Hastings the opportunity to promote, learn and enhance the skill of soccer, increase self-esteem and provide a safe outlet for after school activities. The OBJECTIVE of this grant is to develop two additional fields. The TARGET POPULATION to be served by this grant is youth in grades 4t`- 8th. The GEOGRAPHIC AREA is Hastings, Minnesota a rural town in Dakota County. 5 STATEMENT OF NEED Hastings is located East of the Twin Cities and is in Dakota County, which is in the United States Congressional District 6. 17, 263 people comprise Hastings. It continues to grow with steady residential, commercial and industrial development. 5, 183 Students attended Independent School District 200 in 1999. Of those students 364 received free lunches and 223 received reduced lunches. The Hastings Youth Athletic Association(HYAA)is a Minnesota non-profit, 501 (C)3 corporation. Our mission is to promote, foster and perpetuate the game of soccer,baseball and softball for players in a positive environment; to teach and enhance youth skills,players self-esteem and physical fitness, while instilling a lifelong passion for the sport. HYAA is a parent run organization that began in 1982 with 468 youth involved, in 1987 our numbers increased to 1,629. In 2000 we served 2, 158 youth from the ages of five to 19 years old. HYAA has worked closely with the City of Hastings and School district 200 in providing over 34,000 youth the opportunity to play soccer, softball and baseball since 1982. Soccer has been provided in both spring and summer. Due to an increase demand and desire to play soccer, a fall league was started in 1998. We currently do not have adequate fields to meet our increased demand and have been using ponding basins and empty land to meet these needs. The City of Hastings has agreed to develop a 14-acre multi use, all year round sports facility. This facility will have two soccer fields that will be used for youth in grades 41h through 861. This facility will be handicap accessible and comply with the American with Disability Act. The city will fund all ongoing costs of this facility and will maintain it. They have and will continue to provide HYAA with the use of these facilities at no cost to our program. The City of Hastings, Hastings School District 200 and HYAA believe that nothing is more important than our youth. Our program provides a safe outlet for after school activities, it increases the youth self esteem and keeps parents involved in the lives of their children. Developing this sport complex with two additional soccer fields is a small step in the right direction to providing for these needs,especially those of our future, our children. Our whole community stands to benefit. F �r- '- - -- '/y. �� .� •fir; � `��;.,. LU Ir .•>ff !tom DoeJam^ r '' _ �• "?s,, t''A Jerry Dempsey Minnesota State Representative District 29A -i House of Dakota and Goodhue Counties = Representatives COMMITTEES:VICE-CHAIR:CAPITAL INVESTMENT; K-12 EDUCATION FINANCE;EDUCATION POLICY August 11, 2000 Minnesota Dept. of Children, Families &Learning Division of Management Assistance ATTN: Nancy Valente 1500 Highway 36 West Roseville, MN 55113 Re: Mighty Kicks soccer field grants Dear Ms. Valento: The Hastings Youth Athletic Association and the City of Hastings are requesting a $40,000 Mighty Kicks grant from the Department of Children, Families &Learning. The purpose of the funding is to partially pay for the construction of additional youth soccer fields in the City of Hastings, Minnesota. I fully support this request. Hastings has a tradition and commitment in providing programs that benefit the youths of the Hastings community. These new soccer fields will be used primarily for children in grades 4-8. Hastings is a growing community, and the number of youths enrolled in the soccer program is approximately 1,100 per year and growing. I know that the funds, if appropriated, will be judiciously expended and managed. I know the individuals well who will be accountable for expending the funds, and I have confidence in their ability to spend wisely. I trust their honesty and good character. Again, I support the request of the City of Hastings, and the Hastings Youth Athletic Association without reservation. Thank you for your consideration. Should you wish to contact me, I can be reached at(651) 385- 0319. Iincerely, �G� e Dempsey State Representative cc.&41'm Collins The Honorable Mike Werner, Mayor, City of Hastings 1017 West 14th Street, Hastings, Minnesota 55033 1-(800)-653-6115 (651)437-5249 State Office Building, 100 Constitution Ave., St.Paul,Minnesota 55155-1298 FAX(651)297-2668 (651)296-8635 L, Email:rep.jerry.dempsey@house.leg.state.mn.us It u Hastings Senior High School 1000 11TH STREET WEST HASTINGS, MN 55033-2597 PHONE(651)438-0705 EXCELLENCE IS ATTITUDE FAX(651)437-7332 Richard G.Clymer,PRINCIPAL Vicki Davis,ASSISTANT PRINCIPAL Bob Majeski,ASSISTANT PRINCIPAL Paul D.Valth,ASSISTANT PRINCIPAL Michael D.Johnson,ASSISTANT PRINCIPAL Tom Johnson,ATHLETIC DIRECTOR To Whom it May Concern: 8/10/00 Please accept this letter in support of the grant written by the Hastings Soccer community to enhance current facilities and develop a new multi-use park in the cities newest addition. The City of Hastings, Hastings Public Schools and the Hastings Youth Athletic Association have a long history of collaborative ventures that benefit the youth of Hastings. Our Joint Powers Commission specifically addresses how the city and the school can best utilize our current facilities. Agreements are in place regarding usage, maintenance and development of our parks, fields and arena. As a representative of , the Hastings Public Schools, I work closely with city officials to evaluate our current facilities and plan for the future on the Facilities Needs Task Force. It is my sincere hope that this relationship will continue. We are blessed with people who are constantly asking themselves, "What is the best thing for the youth of Hastings?" With this attitude and a continuing spirit of cooperation, Hastings will continue to be a great place to work, live and raise a family. Sincerely, Tom Johnson Athletic Director Hastings High School 1000 West 11 th Street Hastings, MN 55033 651-438-0709 COUNSELORS: Maydene Anderson Jeffrey Drake Kirk Johnson Nell Misegades c Hastings Youth Athletic Association August 14, 2000 To Whom It May Concern: ry+:Nr V l.w The Hastings Youth Athletic fk�soci�lian.(HYA)k�^is'a nort p fit 501c-3 organization that has served the youth of thHattngs community since 1�" ;, The HYAA Board works closely with both the City of Hastings and Independent School District#200 and supports the development-dfithePailin Park multi-purpose facility. We hope that you will approve the grant, which will�4e our soccer, softball and baseball programs. fW11 Thank you for 7onside{atiohk �'4etialf of the HY,0. Boar �� Respectfully, � µ Jim Collins, Presirent� ' Hastings Youth A1<161 c,4ssociatio� yah„ Cc: Mike Werner, V�yor, City of Hastings Hastings City Councilm"'embers Mr. Wayne Haugen;Super'ntendent, Hastings Scttopls Mr. Marty McNamara, Dire tor,... Hastings;barks& Recrdation HASTINGS CITY COUNCIL MEMBERS Michael Werner,Mayor 101 4"' St East Hastings, MN 55033 (651) 437-4127 Janette Yandrasits,First Ward Mike Simacek-Second Ward 101 4a'St East 1014'St East Hastings, MN 55033 Hastings,MN 55033 (651)437-4127 (651) 4374127 Edward Riveness, Third Ward Janice J.Johnson 101 4`h St East 1010 St East Hastings,MN 55033 Hastings,MN 55033 (651) 437-4127 (651) 437-4127 Lynn Moratzka,At Large Paul Hicks,At Large 101 4`h St East 1014`s St East Hastings,MN 55033 Hastings,MN 55033 (651) 437-4127 (651) 437-4127 Hastings YouthAthietic Association Board of Directors 2000 Jim Collins,President Dick Crag,Vice President 152015`x'St W 12186190 St E Hastings,MN 55033 Hastings,MN 55033 (651)437-7729 (651)437-3122 Barb Grossman,Treasurer Betty Hoeschen, Secretary 59 Jackson Ct 110115 St W Hastings,MN 55033 Hastings,MN 55033 (651) 480-2553 (651)437-3564 Gordy Grossman,Baseball Director Bruce Larson,Softball Director 59 Jackson Ct 2017 Forest St Hastings,MN 55033 Hastings,MN 55033 (651)480-2553 (651)437-4233 John Arenivar, Traveling Soccer,Director Jim Hanson,Board Member 2232 Pine St 225 Whispering Lane Hastings,MN 55033 Hastings,MN 55033 (651) 480-8281 (651)437-7378 Tim O'Keefe,Recreational Soccer Director Carol Tammen,Board member 1560 Tierney Drive 725 6a'St W Hastings,MN 55033 Hastings,MN 55033 (651)438-3455 (651)437-9206 Jodi Lindsay Prange,Fall Soccer Director 1187 Winter Ct Hastings,MN 55033 (952)431-9409 vi - s m 0 co0 LOMB w I�- M A r N h � Q 7 N N CO W 0 m � N a 69- WilW ~ coo m Q J o O 0 O r M C M O N CN O IL 0 CF- O 0 U in p O H 603.6%69 W 7 m � Z r.-h N N N ~ O C Li. Z �V U W p Q �0 0 C9 Q lz w m m d IL N M o y d O z R G a J LL E w=.. Y tmW W Cb ca In F- = m 00 — C-) (L NNO = t�pQ ' F- Z �>. ao W W � O LUn F- M y - t- O Z C.f' m Q ce O W O a 0 ir- U- C/) CITY OF HASTINGS DAKOTA COUNTY,MINNESOTA Resolution No. RESOLUTION ACCEPTING WORK AND ORDERING FINAL PAYMENT FOR THE 2000 SEALCOAT PROGRAM WHEREAS, pursuant to a written contracted signed with the City of Hastings on July 10, 2000; Bituminous Roadways, Inc. has satisfactorily completed the 2000 Sealcoat Program. NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HASTINGS AS FOLLOWS; that the Clerk and Mayor are hereby directed to issue a proper order for the final payment of$49,145.71 on the above said project for such contracts, taking the contractor receipt in full. ADOPTED BY THE CITY COUNCIL OF HASTINGS,MINNESOTA,THIS 21$` DAY OF AUGUST, 2000. Ayes: Nays: Michael D. Werner,Mayor ATTEST: Melanie Mesko, City Administrator SEAL VI-9 c0 co c0 N d' cO O� O cocn h V c0 M M t� c0 = h O .- t`M of 00 � LL') M y co O SH b'>fiT . E9' R w N N m W m 0 � � O O O O O O O O O O O O EF?6%b9 H3 N CO V Z L _ o F- c U) .o cD co Q or00 000 occr-� o CD rp CO e4 r CO cl r Ch • Nh pjrr w mM aiM c`oi `w LL 0 o 0 - 10 ; Ph It cb ® w m • 5F3� °�r r r ry c cZ tocoi LLI Y t o L _ m U N O H f0 4O CMD> C N p�t CO C '0 C coQ' � � w U ca 0 W 0 r N Cr) N w 0 07 m 7 E ° ca d C E 7LU � aco r z .00adao � 0U n � y � E Ea Q E� m m a ° a` U w m U Q d Q VI-10 MEMO To: Honorable Mayor and City council members From: Lori A. Webster,Finance Director ' ^ Subject: 2000 Budget Adjustments Date: August 17, 2000 Request s are being made for adjustments to the 2000 City budget for the following items: *A $120,000 increase to the Parks project budget expenditures for the Wallin Park. This increase to the expenditures was inadvertently missed during the 2000 budget process-It is fully funded with funds currently on hand. (Increase 401-6790-590—$120,000) * An increase to Expert and Consultant fees(101-6011-311)for$4,600 as approved by City Council on July 24,2000. This was for a Voice and Data Systems Needs Study. No funding source was suggested. *And increase to the Salary and related tax and retirement line items for$26,028 due to the implementation of the new pay plan for non-union. If you should have any questions, please feel free to contact me. VI-11 MEMO To: Honorable Mayor and City council members From: Lori A. Webster, Finance Director Subject: Staff Training Date: August 17, 2000 Computer training classes are being offered in regard to the departments computer software. In order to begin meeting some of the goals (as discussed with the Finance Committee)and eliminate future audit comments I am planning to send some employees to be crossed trained on our system modules. The training thus far is only offered in Sioux Falls,SD or Ames, IA(The headquarters for Computer Management Systems-our software company). We would like to send both Lynne Benson and Char Stark to AmeS,IA for one day of computer training on the Utility Billing System. If you should have any questions,please feel free to contact me. VI - 12 MEMO Date: August 16, 20000 To: May Co cil From: c amara Subject: C Appointments The Natural Resource&Recreation Commission interviewed Mike Brown&Harold Christenson, on Tuesday, August 15th, 2000, for the vacancy on the commission. The NRRC was impressed with both candidates and are recommending to the City Council that both be appointed to the commission. The NRRC has only one vacancy at this time, but in December the Chairman of the commission will have served six years on the commission, and will not be eligible to be reappointed. Seeing that this vacancy is only three months away, and the NRRC feels that they have two quality applicants, they would like the Council to appoint both candidates to the commission. COUNCIL ACTION: Appoint Mike Brown&Harold Christenson to the Natural Resource& Recreation Commission. Cc: Mike Brown&Harold Christenson Date: �16 �o CITY OF HASTINGS APPLICATION FOR COMMISSION APPOINTMENT NAME OF COMMISSION YOU ARE APPLYING FOR �y�N R1 R C. NAME 1 � � 7 L�l f.� c I L . G/ 0w -� ADDRESS 19 '-( S A � V PHONE NO. (HOME) LO7.211 (WORK) 6 51-3 a'8-r 1 z 1 Y SIGNATURE The Information below is optional. The applicant mayor may not provide the data requested. Use additional sheets of paper if necessary. EMPLOYMENT DATA Place of Employment Position Held SSC,C-NJ � Brief statement of position content SYS EDUCATIONAL DATA High School Attended G-r-e, Q--( Pre.\nk e College(University Attended U•W .. S+cQciAs Major Q%o\. :!l l R601-,KC Degree e.s. rn��t Technical, Vocational or Trade School Attended Course of Study Post Graduate School Major Degree Other(enter data not covered above) F I LEMARKSWRC.APP MILITARY EXPERIENCE Branch of Service u 0 ti t^ Period: From To GENERAL INFORMATION/REMARKS (fill in as desired by applicant) Why do you wish to serve on this Commission? 6 e 11 e.,c-- +oaf Q J t ^y c'I\v vvAcj 0 Other Remarks CITY OF HASTINGS APPLICATION FOR COMMISSION APPOINTMENT NAME OF COMMIS ON YOU ARE APPLYING FOR: NAME ADDRESS PHONE NO. (HOME .v (WORK) �l vS =�/`�� SIGNATURE ------------------------------------------------------------------------------------------------------------- The Information below is optional. The applicant may or may not provide the data requested. Use ad&s �heets of paper if necessary. EMPLOYMENT DATA Place of Employment -�i1P�Jl Position Held P/�. 2Uig('LA Brief statement of , position content c/l'e'k) —� �ckudkAhc✓ �o�e✓�eir/� '�'12rlfzde+-�L D«l iS`�`�r � EDUCATIONAL DATA High School Attended&Alef- College/University Attended24��/P��� Major � .,,L¢,.Q� Degree Technical, Vocational or Trade School Attended Course of Study Post Graduate School.,_ Major_ G%�y t Degree Other(enter data not covered above) FILESWARKSWRC.APP MILITARY EXPERIENCE Branch of Service , S" Period: From'�UuL q 1 74,0 To GENERAL INFORMATION/REMARKS (fill in as desired by applicant) Why do you wish to serve on this Commission? ,ice �/�Po! L%� Other Remarks VI-93 To: Honorable Mayor & Cit Councilmembers From: Janette Yandrasits Subject: Senior Center parkin Date: August 12, 2000 I have been contacted by Laurie Thrush, Coordinator of the Hastings Senior Center, 213 Ramsey St., regarding some parking problems the seniors have had recently. The addition of the Driver's Examination Office in the same building as the Senior Center has reduced the number of off-street parking spaces that are available, and some of the seniors have begun to park in the six on-street parking spaces directly in front of the center on Ramsey Street. Unfortunately, these spaces are limited to 2-hour parking, and often the Senior Center's programming runs longer that 2 hours. At least one senior has already been ticketed, and Laurie Thrush is concerned that, without close, long-term parking available, many seniors will not come to the center, especially once winter arrives. While Third Street has unlimited parking spaces, these are often used by the Driver's Examination Office, and, for some seniors, these spaces are too far from the center. I am proposing that the Senior Center be allowed to produce and distribute a placard to seniors parked in the six Ramsey Street parking spaces directly in front of the Center. These placards would permit the users of the center to park for periods longer than the 2- hour limit without being ticketed. The placards would only be needed on those days when the Center's programming runs longer than two hours, would be given to the senior on request, and would be returned to the Center once the senior left the parking space. At all other times, the parking spaces would remain 2-hour parking to help accommodate downtown businesses and prevent downtown tenants from parking around the clock. I have reviewed this with Chief McMenomy, and he is in agreement with this plan. In addition, Tom Montgomery recalls that, in the past, the Council came up with a similar arrangement for a downtown resident who needed to park for a longer period than the 2-hour parking allowed on Second street. Please contact Laurie Thrush, 438-0750, or myself, 438-3194, if you have any questions. Otherwise, I would appreciate your support on this motion. cc: Dave Osberg Chief McMenomy Laurie Thrush VI-14 Memo To: Mayor Werner and City Council From: Matthew Weiland, City Planner Subject: Planning Commissioner Appointment Date: August 14th, 2000 The Planning Commission Selection recently held interviews to fill the vacancy created by the departure of Planning Commissioner Joan Donndelinger. After interviewing three applicants,the Planning Commission Selection Committee recommended appointment of Barb Hollenbeck, of 212 2"a St E, to the Planning Commission. She will fill the remainder of Joan's term which ends in 2001. Requested Action: Motion to recommend appointment of Barb Hollenbeck to the Hastings Planning Commission for a term ending on December 3151, 2001. VI-15 August 17, 2000 TO: The Honorable Mayor& City Council FROM; John Grossman for the HPC RE: Request declaration of excess property The HPC requests that the awning purchased from Top Shelf be declared excess so that it can be advertised and sold. The city departments are not able to use it. Cxessale.wpd CITY OF HASTINGS Dakota County, Minnesota Resolution No. RESOLUTION DECLARING AWNING EXCESS AND AUTHORIZING SALE WHEREAS The Heritage Preservation Commission owns an awning for which the various city departments have no use. NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HASTINGS AS FOLLOWS: 1. The awning is hereby declared excess and is to be sold in accordance with Hastings City Code, Section 2.63, Subd. 3. 2. The HRA Director is directed to publish notice offering the awning for public sale and to accept sealed bids. ADOPTED BY THE CITY COUNCIL OF HASTINGS, MINNESOTA, THIS 21sT DAY OF AUGUST, 2000. AYES: NAYS: ABSENT: Michael D. Werner, Mayor ATTEST: SEAL David M. Osberg, City Administrator VIA 6 ........................................................................ ......................................................................... ........................................................................ MEMa( AIDU To: Mayor Werner and City Councilmembers From: Melanie Mesko, Administrative Assistant/City Clerk Date: August 16, 2000 Re: Amusement Device Licenses Council Action Requested: Approve the following amusement device renewal application for games of rkillr,juke box, coin amusement, game tables, and bowling lanes. These licenses will be effective 5eptember 01, 2000 through August 31, 2001. M2�0 LICENSEE NAME APPRE55 STATUS OF APPLICATION American Legion Port 47 50 5ibley 5treet All Materials Received The Bar 2101 Vermillion Street All Materials Received Bierrtube 109 West 11`h 5treet All Materials Received Eagles Club 1220 Vermillion 5treet All Materials Received Olivers Grove Pizza & Pasta 1223 Vermillion Street fending Receiving Material Papa Charrito'r 350 West 33rd 5treet All Materials Received Rivers Grill & Bar 412 Vermillion 5treet All Materials Received RJ'r Tavern on Main 106 2"d Street East All Materials Received VFW Fort 1210 320 2"d 5treet East All Materials Received Wal-Mart 225 55' 5treet West All Materials Received Friar Tucks 1840 Vermillion 5t. All Materials Received Pizza Hut 1330 5. Frontage Road Pending Receiving Material 5hould you have any quertionr, please do not hesitate to contact me. Attachments: None- Application materials on file VII-1 MO1"f1QC" �IG�U To: Mayor Werner& City Councilmembers From: Melanie Mesko, Administrative Assistant/City Clerk Date: August 16, 2000 Re: Authorization to Accept Bid For the Procurement of Two 15-16 Passenger Buses for TRAC Council Action Requested: Accept the bid for$52,180 for each Ford Eldorado Aerotech 15-16 passenger buses (total of approximately$104,360),and accept the trade in each forthe City's 1991 Ford Supreme and 1992 GMC Ward Vanguard transit buses. Authorize 5taff to draft a contract with Minnesota 13ody& Equipment for the purchase of two 15-16 passenger buses with the trade-in of two existing TRAC vehicle(1991 and 1992 vehicles). Background: The City has a grant from Metropolitan Council to purchase transit vehicles. Staff used the state contract from which to purchase,and are recommending the procurement of two Ford Eldorado Aerotech vehicles. We have been given an estimate of $52,180 for each vehicle,with an estimated increase of approximately$1,000 for the 2001 models. We have $178,403 available, so there will be no City participation at thio time. These vehicles are extremely similar to the vehicles we purchased in 1999. The only real difference is the addition of wider driver seats for the drivers' comfort. Those will be ordered separately from the vehicle order and will total an additional cost of approximately $215 for both vehicles. Once Council approval is received, we should take possession of the vehicles in approximately 5 months. Staff anticipates a three--Pour year capital cycle on these vehicles, and we will have this process again in approximately 2002/2003 to replace our 1999 vehicles. If you have any questions about this request, please do not hesitate to contact me immediately. CITY OF HASTINGS DAKOTA COUNTY,MINNESOTA RESOLUTION 08- -00 RESOLUTION AWARDING CONTRACT FOR THE PURCHASE OF TWO SMALL TRANSIT VEHICLES WHEREAS,the City of Hastings TRAC currently operates four vehicles,two of which are 8 and 9 years old, respectively; and WHEREAS, the Metropolitan Council has authorized Grant SG-99-94 in the amount of $178,403 for the purpose of purchasing additional small transit vehicles to replace vehicles in the current fleet; and WHEREAS, the City has reviewed the.State of Minnesota purchasing contract for the procurement of two small buses to be used in the City's TRAC transit program; and WHEREAS, Minnesota Body & Equipment Company is an authorized bidder on the state contract for small transit vehicles and has provided a low bid of$52,180 for each of the two buses, which are the City's choice of vehicle. NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HASTINGS, AS FOLLOWS: that the Mayor and City Clerk are hereby authorized and directed to enter into a contract with Minnesota Body&Equipment Company in the amount of$52,180 for each of two small transit vehicles for the City's TRAC program. ADOPTED BY THE CITY COUNCIL THIS 21ST DAY OF AUGUST, 2000. Ayes: Nays: Michael D. Werner, Mayor Melanie Mesko,Administrative Assistant/City Clerk (SEAL) V11-2 MEMO To: Honorable Mayor and City council members From: Lori A. Webster,Finance Director Subject: Resolution to Award sale of$3,380,000 G.O. Improvement Bonds, Series 2000A Date: August 16, 2000 Attached(included in your packet)you will find the Resolution accepting offer on the sale of$3,380,000 General Obligation Improvement Bonds, Series 2000A as prepared by Briggs and Morgan,the City's Bond Counsel.Also included with the packet for City council members is a copy of the City's Official Statement as prepared by Springsted Inc. A representative from Springsted, Inc.will be presenting the bids received for the bonds with recommendations for approval of the sale. A telephone conference has been set up with a representative from Moodys to answer any remaining financial questions they have and then the bonds will be going to the rating committee on Thursday, August 17,2000. If you should have any questions,please feel free to contact me. Recommended Council Action Approve the attached City Resolution accepting on the sale of $3,380,000 G.O.Improvement Bonds 2000A. EXTRACT OF MINUTES OF A MEETING OF THE CITY COUNCIL OF THE CITY OF HASTINGS, MINNESOTA HELD: August 21, 2000 Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Hastings, Dakota and Washington Counties, Minnesota, was duly called and held at the City Hall in said City on Monday, the 21st day of August, 2000, at 7 : 00 P.M. , for the purpose of awarding the sale of, $3, 380, 000 General Obligation Improvement Bonds, Series 2000A of the City. The following members were present : and the following were absent : Councilmember introduced the following resolution and moved its adoption: RESOLUTION ACCEPTING OFFER ON THE SALE OF $3 , 380, 000 GENERAL OBLIGATION IMPROVEMENT BONDS, SERIES 2000A, PROVIDING FOR THEIR ISSUANCE AND LEVYING A TAX FOR THE PAYMENT THEREOF A. WHEREAS, the City Council of the City of Hastings, Minnesota (the "City" ) , has heretofore determined and declared that it is necessary and expedient to issue $3, 380, 000 General Obligation Improvement Bonds, Series 2000A of the City, pursuant to Minnesota Statutes, Chapters 429 and 475, to finance the construction of various improvement projects in the City (the "Improvements") ; and B. WHEREAS, the construction of each of the improve- ment projects to be financed by the Bonds have heretofore been ordered; and C. WHEREAS, offers to purchase the Bonds were solicited on behalf of the City by Springsted Incorporated; and D. WHEREAS, it is in the best interests of the City that the Bonds be issued in book-entry form as hereinafter provided; and 1194249.1 E. WHEREAS, the following offers were received, opened and recorded at the offices of Springsted Incorporated at 12 : 00 Noon, this same day: Bidder Interest Rate Net Interest Cost NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hastings, Minnesota, as follows : 1 . Acceptance of Offer. The offer of (the "Purchaser" ) , to purchase $3 , 380, 000 General Obligation Improvement Bonds, Series 2000A of the City (the "Bonds" , or individually a "Bond") , in accordance with the terms of proposal, at the rates of interest hereinafter set forth, and to pay therefor the sum of $ , plus interest accrued to settlement, is hereby found, determined and declared to be the most favorable offer received and is hereby accepted, and the Bonds are hereby awarded to the Purchaser. The Clerk is directed to retain the deposit of said Purchaser and to forthwith return to the others making offers their good faith deposits. 2 . Terms of Bonds. (a) Title: Original Issue Date; Denominations ; Maturities; Term Bonds. The Bonds shall be titled "General Obligation Improvement Bonds, Series 2000A" , shall be dated September 1, 2000, as the date of original issue and shall be issued forthwith on or after such date as fully registered bonds . The Bonds shall be numbered from R-1 upward in the denomination of $5, 000 each or in any integral multiple thereof of a single maturity. The Bonds shall mature on February 1 in the years and amounts as follows: Year Amount Year Amount 2002 $ 95, 000 2007 $335, 000 2003 340, 000 2008 340, 000 2004 325, 000 2009 340, 000 2005 330, 000 2010 345, 000 2006 335, 000 2011 330, 000 265, 000 As may be requested by the Purchaser, one or more term Bonds may be issued having mandatory sinking fund redemption and final 1194249.1 2 maturity amounts conforming to the foregoing principal repayment schedule, and corresponding additions may be made to the provisions of the applicable Bond(s) . (b) Book Entry Only System. The Depository Trust Company, a limited purpose trust company organized under the laws of the State of New York or any of its successors or successors to its functions hereunder (the "Depository" ) will act as securities depository for the Bonds, and to this end: (i) The Bonds shall be initially issued and, so long as they remain in book entry form only (the "Book Entry Only Period" ) , shall at all times be in the form of a separate single fully registered Bond for each maturity of the Bonds; and for purposes of complying with this requirement under paragraphs 5 (with respect to redemption) and 10 (with respect to registration, transfer and exchange) Authorized Denominations for any Bond shall be deemed to be limited during the Book Entry Only Period to the outstanding principal amount of that Bond. (ii) Upon initial issuance, ownership of the Bonds shall be registered in a bond register maintained by (the "Bond Registrar" ) in the name of CEDE & CO. , as the nominee (it or any nominee of the existing or a successor Depository, the "Nominee" ) . (iii) With respect to the Bonds neither the City nor the Bond Registrar shall have any responsibility or obligation to any broker, dealer, bank, or any other financial institution for which the Depository holds Bonds as securities depository (the "Participant" ) or the person for which a Participant holds an interest in the Bonds shown on the books and records of the Participant (the "Beneficial Owner") . Without limiting the immediately preceding sentence, neither the City, nor the Bond Registrar, shall have any such responsibility or obligation with respect to (A) the accuracy of the records of the Depository, the Nominee or any Participant with respect to any ownership interest in the Bonds, or (B) the delivery to any Participant, any Owner or any other person, other than the Depository, of any notice with respect to the Bonds, including any notice of redemption, or (C) the payment to any Participant, any Beneficial Owner or any other person, other than the Depository, of any amount with respect to the principal of or premium, if any, or interest on the Bonds, or (D) the consent given or other action taken by the Depository as the Registered Holder of any Bonds (the "Holder") . For purposes of securing the vote or consent of any Holder under this Resolution, the City may, however, rely upon an omnibus proxy under which the Depository assigns its consenting or voting rights to certain 1194249.1 3 Participants to whose accounts the Bonds are credited on the record date identified in a listing attached to the omnibus proxy. (iv) The City and the Bond Registrar may treat as and deem the Depository to be the absolute owner of the Bonds for the purpose of payment of the principal of and premium, if any, and interest on the Bonds, for the purpose of giving notices of redemption and other matters with respect to the Bonds, for the purpose of obtaining any consent or other action to be taken by Holders for the purpose of registering transfers with respect to such Bonds, and for all purpose whatsoever. The Bond Registrar, as paying agent hereunder, shall pay all principal of and premium, if any, and interest on the Bonds only to or upon the Holder of the Holders of the Bonds as shown on the bond register, and all such payments shall be valid and effective to fully satisfy and discharge the City' s obligations with respect to the principal of and premium, if any, and interest on the Bonds to the extent of the sum or sums so paid. (v) , Upon delivery by the Depository to the Bond Registrar of written notice to the effect that the Depository has determined to substitute a new Nominee in place of the existing Nominee, and subject to the transfer provisions in paragraph 10 hereof (with respect to registration, transfer and exchange) , references to the Nominee hereunder shall refer to such new Nominee. (vi) So long as any Bond is registered in the name of a Nominee, all payments with respect to the principal of and premium, if any, and interest on such Bond and all notices with respect to such Bond shall be made and given, respectively, by the Bond Registrar or City, as the case may be, to the Depository as provided in the Letter of Representations, to the Depository required by the Depository as a condition to its acting as book-entry Depository for the Bonds (said Letter of Representations, together with any replacement thereof or amendment or substitute thereto, including any standard procedures or policies referenced therein or applicable thereto respecting the procedures and other matters relating to the Depository' s role as book-entry Depository for the Bonds, collectively hereinafter referred to as the "Letter of Representations" ) . (vii) All transfers of beneficial ownership interests in each Bond issued in book-entry form shall be limited in principal amount to Authorized Denominations and shall be effected by procedures by the Depository with the Participants for recording and transferring the ownership of beneficial interests in such Bonds. 1194249.1 4 (viii) In connection with any notice or other communication to be provided to the Holders pursuant to this Resolution by the City or Bond Registrar with respect to any consent or other action to be taken by Holders, the Depository shall consider the date of receipt of notice requesting such consent or other action as the record date for such consent or other action; provided, that the City or the Bond Registrar may establish a special record date for such consent or other action. The City or the Bond Registrar shall, to the extent possible, give the Depository notice of such special record date not less than 15 calendar days in advance of such special record date to the extent possible. (ix) Any successor Bond Registrar in its written acceptance of its duties under this Resolution and any paying agency registrar agreement, shall agree to take any actions necessary from time to time to comply with the requirements of the Letter of Representations. (x) In the case of a partial prepayment of a Bond, the Holder may, in lieu of surrendering the Bonds for a Bond of a lesser denomination as provided in paragraph 5 hereof (with respect to redemption) , make a notation of the reduction in principal amount on the panel provided on the Bond stating the amount so redeemed. (c) Termination of Book-Entry Only System. Discontinuance of a particular Depository' s services and •termination of the book-entry only system may be effected as follows : (i) The Depository may determine to discontinue providing its services with respect to the Bonds at any time by giving written notice to the City and discharging its responsibilities with respect thereto under applicable law. The City may terminate the services of the Depository with respect to the Bond if it determines that the Depository is no longer able to carry out its functions as securities depository or the continuation of the system of book-entry transfers through the Depository is not in the best interests of the City or the Beneficial Owners. (ii) Upon termination of the services of the Depository as provided in the preceding paragraph, and if no substitute securities depository is willing to undertake the functions of the Depository hereunder can be found which, in the opinion of the City, is willing and able to assume such functions upon reasonable or customary terms, or if the City determines that it is in the best interests of the City or the Beneficial Owners of the Bond that the Beneficial Owners - be able to obtain certificates for the Bonds, the Bonds 1194249.1 5 shall no longer be registered as being registered in the bond register in the name of the Nominee, but may be registered in whatever name or names the Holder of the Bonds shall designate at that time, in accordance with paragraph 10 hereof (with respect to registration, transfer and exchange) . To the extent that the Beneficial Owners are designated as the transferee by the Holders, in accordance with paragraph 10 hereof (with respect to registration, transfer and exchange) , the Bonds will be delivered to the Beneficial Owners. (iii) Nothing in this subparagraph (c) shall limit or restrict the provisions of paragraph 10 hereof (with respect to registration, transfer and exchange) . (d) Letter of Representations. The provisions in the Letter of Representations are incorporated herein by reference and made a part of the resolution, and if and to the extent any . such provisions are inconsistent with the other provisions of this resolution, the provisions in the Letter of Representations shall control. 3 . Purpose. The Bonds shall provide funds to finance the construction of various improvement projects in the City (the "Improvements") . The total cost of the Improvements, which shall include all costs enumerated in Minnesota Statutes, Section 475 . 65, is estimated to be at least equal to the amount of the Bonds. Work on the Improvements shall proceed with due diligence to completion. The City covenants that it shall do all things -and perform all acts required of it to assure that work on the Improvements proceeds with due diligence to completion and that any and all permits and studies required under law for the Improvements are obtained. 4 . Interest . The Bonds shall bear interest payable semiannually on February 1 and August 1 of each year (each, an "Interest Payment Date") , commencing August 1, 2001, calculated on the basis of a 360-day year of twelve 30-day months, at the respective rates per annum set forth opposite the maturity years as follows: 1194249.1 6 Maturity Interest Maturity Interest Year Rate Year Rate 2002 % 2007 2003 2008 2004 2009 2005 2010 2006 2011 2012 S . Redemption. All Bonds maturing in the years 2008 through 2012, both inclusive, shall be subject to redemption and prepayment at the option of the City on February 1, 2007, and on any date thereafter at a price of par plus accrued interest . Redemption may be in whole or in part of the Bonds subject to prepayment. If redemption is in part, the City shall determine the maturities and principal amounts within each maturity to be prepaid; and if only part of the Bonds having a common maturity date are called for prepayment, the specific Bonds to be prepaid shall be chosen by lot by the Bond Registrar. Bonds or portions thereof called for redemption shall be due and payable on the redemption date, and interest thereon shall cease to accrue from and after the redemption date. Mailed notice of redemption shall be given to the paying agent and to each affected registered holder of the Bonds. To effect a partial redemption of Bonds having a common maturity date, the Bond Registrar prior to giving notice of redemption shall assign to each Bond having a common maturity date a distinctive number for each $5, 000 of the principal amount of such Bond. The Bond Registrar shall then select by lot, using such method of selection as it shall deem proper in its discretion, from the numbers so assigned to such Bonds, as many numbers as, at $5, 000 for each number, shall equal the principal amount of such Bonds to be redeemed. The Bonds to be redeemed shall be the Bonds to which were assigned numbers so selected; provided, however, that only so much of the principal amount of each such Bond of a denomination of more than $5, 000 shall be redeemed as shall equal $5, 000 for each number assigned to it and so selected. If a Bond is to be redeemed only in part, it shall be surrendered to the Bond Registrar (with, if the City or the Bond Registrar so requires, a written instrument of transfer in form satisfactory to the City and the Bond Registrar duly executed by the holder thereof or his attorney duly authorized in writing) and the City shall execute and the Bond Registrar shall authenticate and deliver to the holder of such Bond, without service charge, a new Bond or Bonds of the same series having the same stated maturity and interest rate and of any authorized denomination or denominations, as requested by such holder, in aggregate principal amount equal to and in exchange for the unredeemed portion of the principal of the Bond so surrendered. 1194249.1 7 6 . Bond Registrar. in Minnesota, is appointed to act as bond registrar and transfer agent with respect to the Bonds (the "Bond Registrar") , and shall do so unless and until a successor Bond Registrar is duly appointed, all pursuant to any contract the City and Bond Registrar shall execute which is consistent herewith. The Bond Registrar shall also serve as paying agent unless and until a successor paying agent is duly appointed. Principal and interest on the Bonds shall be paid to the registered holders (or record holders) of the Bonds in the manner set forth in the form of Bond and paragraph 12 of this resolution (with respect to interest payment and record date) . 7 . Form of Bond. The Bonds, together with the Bond Registrar' s Certificate of Authentication, the form of Assignment and the registration information thereon, shall be in substantially the following form: 1194249.1 8 UNITED STATES OF AMERYCA STATE OF MINNESOTA DAKOTA AND WASHINGTON COUNTIES CITY OF HASTINGS R- $ GENERAL OBLIGATION IMPROVEMENT BOND, SERIES 2000A INTEREST MATURITY DATE OF RATE DATE ORIGINAL ISSUE CUSIP September 1, 2000 REGISTERED OWNER: PRINCIPAL AMOUNT: DOLLARS KNOW ALL PERSONS BY THESE PRESENTS that the City of Hastings, Dakota and Washington Counties, Minnesota (the "Issuer") , certifies that it is indebted and for value received promises to pay to the registered owner specified above, or registered assigns, in the manner hereinafter set forth, the principal amount specified above, on the maturity date specified above, unless called for earlier redemption, and to pay interest •thereon semiannually on February 1 and August 1 of each year (each, an "Interest Payment Date") , commencing August 1, 2001, at the rate per annum specified above (calculated on the basis of a 360-day year of twelve 30-day months) until the principal sum is paid or has been provided for. This Bond will bear interest from the most recent Interest Payment Date to which interest has been paid or, if no interest has been paid, from the date of original issue hereof . The principal of and premium, if any, on this Bond are payable upon presentation and surrender hereof at the principal office of , in , Minnesota (the "Bond Registrar") , acting as paying agent, or any successor paying agent duly appointed by the Issuer. Interest on this Bond will be paid on each Interest Payment Date by check or draft mailed to the person in whose name this Bond is registered (the "Holder" or "Bondholder") on the registration books of the Issuer maintained by the Bond Registrar and at the address appearing thereon at the close of business on the fifteenth day of the calendar month next preceding such Interest Payment Date (the "Regular Record Date") . Any interest not so timely paid shall cease to be payable to the person who is the Holder hereof as of the Regular Record Date, and shall be payable to the person who is the Holder hereof at the close of business on a date (the "Special Record Date") fixed by the Bond 1194249.1 9 Registrar whenever money becomes available for payment of the defaulted interest . Notice of the Special Record Date shall be given to Bondholders not less than ten days prior to the Special Record Date . The principal of and premium, if any, and interest on this Bond are payable in lawful money of the United States of America. So long as this Bond is registered in the name of the Depository or its Nominee as provided in the Resolution herein- after described, and as those terms are defined therein, payment of principal of, premium, if any, and interest on this Bond and notice with respect thereto shall be made as provided in the Letter of Representations, as defined in the Resolution, and surrender of this Bond shall not be required for payment of the redemption price upon a partial redemption of this Bond. Until termination of the book-entry only system pursuant to the Resolution, Bonds may only be registered in the name of the Depository or its Nominee. REFERENCE IS HEREBY MADE TO THE FURTHER PROVISIONS OF THIS BOND SET FORTH ON THE REVERSE HEREOF, WHICH PROVISIONS SHALL FOR ALL PURPOSES HAVE THE SAME EFFECT AS IF SET FORTH HERE. IT IS HEREBY CERTIFIED AND RECITED that all acts, conditions and things required by the Constitution, and laws of the State of Minnesota to be done, to happen and to be performed, precedent to and in the issuance of this Bond, have been done, have happened and have been performed, in regular and due form, time and manner as required by law, and that this Bond, together with all other debts of the Issuer outstanding on the date of original issue hereof and the date of its issuance and delivery •to the original purchaser, does not exceed any constitutional or statutory limitation of indebtedness. IN WITNESS WHEREOF, the City of Hastings, Dakota and Washington Counties, Minnesota, by its City Council has caused this Bond to be executed on its behalf by the facsimile signatures of its Mayor and its City Administrator, the corporate seal of the Issuer having been intentionally omitted as permitted by law. 1194249.1 10 Date of Registration: Registrable by: Payable at : BOND REGISTRAR'S CITY OF HASTINGS, CERTIFICATE OF DAKOTA AND WASHINGTON COUNTIES, AUTHENTICATION MINNESOTA This Bond is one of the Bonds described in the ls/ Facsimile Resolution mentioned Mayor within. /s/ Facsimile Administrator Bond Registrar By Authorized Signature 1194249.1 1 1 ON REVERSE OF BOND Redemption. All Bonds of this issue (the "Bonds") maturing in the years 2008 through 2012, both inclusive, are subject to redemption and prepayment at the option of the Issuer on February 1, 2007, and on any date thereafter at a price of par plus accrued interest . Redemption may be in whole or in part of the Bonds subject to prepayment . If redemption is in part, the Issuer shall determine the maturities and principal amount within each maturity to be prepaid; and if only part of the Bonds having a common maturity date are called for prepayment, the specific Bonds to be prepaid shall be chosen by lot by the Bond Registrar. Bonds or portions thereof called for redemption shall be due and payable on the redemption date, and interest thereon shall cease to accrue from and after the redemption date. Mailed notice of redemption shall be given to the paying agent and to each affected Holder of the Bonds . Selection of Bonds for Redemption; Partial Redemption. To effect a partial redemption of Bonds having a common maturity date, the Bond Registrar shall assign to each Bond having a common maturity date, a distinctive number for each $5, 000 of the principal amount of such Bond. The Bond Registrar shall then select by lot, using such method of selection as it shall deem proper in its discretion from the numbers assigned to the Bonds, as many numbers as, at $5, 000 for each number, shall equal the principal amount of such Bonds to be redeemed. The Bonds to be redeemed shall be the Bonds to which were assigned numbers so selected; provided, however, that only so much of the principal amount of such Bond of a denomination of more than $5, 000 shall be redeemed as shall equal $5, 000 for each number assigned to it and so selected. If a Bond is to be redeemed only in part, it shall be surrendered to the Bond Registrar (with, if the Issuer or the Bond Registrar so requires, a written instrument of transfer in form satisfactory to the Issuer and the Bond Registrar duly executed by the Holder thereof or his attorney duly authorized in writing) and the Issuer shall execute and the Bond Registrar shall authenticate and deliver to the Holder of such Bond, without service charge, a new Bond or Bonds of the same series having the same stated maturity and interest rate and of any authorized denomination or denominations, as requested by such Holder, in aggregate principal amount equal to and in exchange for the unredeemed portion of the principal of the Bond so surrendered. Issuance; Purpose ; General Obligation. This Bond is one of an issue in the total principal amount of $3, 380, 000, all of like date of original issue and tenor, except as to number, maturity, interest rate, denomination and redemption privilege, which Bond has been issued pursuant to and in full conformity with the Constitution and laws of the State of Minnesota and 1194249.1 12 ------_._. _... _._.. __... pursuant to a resolution adopted by the City Council of the Issuer on August 21, 2000 (the "Resolution" ) , for the purpose of providing money to finance the construction of various improve- ment projects . This Bond is payable out of the General Obligation Improvement Bonds, Series 2000A Fund of the Issuer. This Bond constitutes a general obligation of the Issuer, and to provide moneys for the prompt and full payment of its principal, premium, if any, and interest when the same become due, the full faith and credit and taxing powers of the Issuer have been and are hereby irrevocably pledged. Denominations: Exchange; Resolution. The Bonds are issuable solely as fully registered bonds in the denominations of $5, 000 and integral multiples thereof of a single maturity and are exchangeable for fully registered Bonds of other authorized denominations in equal aggregate principal amounts at the principal office of the Bond Registrar, but only in the manner and subject to the limitations provided in the Resolution. Reference is hereby made to the Resolution for a description of the rights and duties of the Bond Registrar. Copies of the Resolution are on file in the principal office of the Bond Registrar. Transfer. This Bond is transferable by the Holder in person or by his, her or its attorney duly authorized in writing at the principal office of the Bond Registrar upon presentation and surrender hereof to the Bond Registrar, all subject to the terms and conditions provided in the Resolution and to reasonable regulations of the Issuer contained in any agreement with the •Bond Registrar. Thereupon the Issuer shall execute and the Bond Registrar shall authenticate and deliver, in exchange for this Bond, one or more new fully registered Bonds in the name of the transferee (but not registered in blank or to "bearer" or similar designation) , of an authorized denomination or denominations, in aggregate principal amount equal to the principal amount of this Bond, of the same maturity and bearing interest at the same rate. Fees upon Transfer or Loss. The Bond Registrar may require payment of a sum sufficient to cover any ta:: or other governmental charge payable in connection with the transfer or exchange of this Bond and any legal or unusual costs regarding transfers and lost Bonds. Treatment of Registered Owners . The Issuer and Bond Registrar may treat the person in whose name this Bond is registered as the owner hereof for the purpose of receiving payment as herein provided (except as otherwise provided on the reverse side hereof with respect to the Record Date) and for all other purposes, whether or not this Bond shall be overdue, and neither the Issuer nor the Bond Registrar shall be affected by notice to the contrary. 1194249.1 13 Authentication. This Bond shall not be valid or become obligatory for any purpose or be entitled to any security unless the Certificate of Authentication hereon shall have been executed by the Bond Registrar. Not Qualified Tax-Exempt Obligation. This Bond has not been designated by the Issuer as a "qualified tax-exempt obligation" for purposes of Section 265 (b) (3) of the Internal Revenue Code of 1986, as amended. 1194249.1 14 ABBREVIATIONS The following abbreviations, when used in the inscription on the face of this Bond, shall be construed as though they were written out in full according to applicable laws or regulations : TEN COM - as tenants in common TEN ENT - as tenants by the entireties JT TEN - as joint tenants with right of survivorship and not as tenants in common UTMA - as custodian for (Cust) (Minor) under the Uniform (State) Transfers to Minors Act Additional abbreviations may also be used though not in the above list . 1194249.1 15 ASSIGNMENT For value received, the undersigned hereby sells, assigns and transfers unto the within Bond and does hereby irrevocably constitute and appoint attorney to transfer the Bond on the books kept for the registration thereof, with full power of substitution in the premises. Dated: Notice : The assignor' s signature to this assignment must correspond with the name as it appears upon the face of the within Bond in every particular, without alteration or any change. whatever. Signature Guaranteed: Signature (s) must be guaranteed by a national bank or trust company or by a brokerage firm having a membership in one of the major stock exchanges or any other "Eligible Guarantor Institution" as defined in 17 CFR 240 . 17 Ad-15 (a) (2) . The Bond Registrar will not effect transfer of this Bond unless the information concerning the transferee requested below is provided. Name and Address : (Include information for all joint owners if the Bond is held by joint account . ) 1194249.1 16 Use only for Bonds when they are Registered in Book Entry Only System PREPAYMENT SCHEDULE This Bond has been prepaid in part on the date (s) and in the amount (s) as follows: Authorized Signature Date Amount of Holder 1194249.1 17 8 . Execution; Temporary Bonds.` The Bonds shall be printed (or, at the request of the Purchaser, typewritten) shall be executed on behalf of the City by the signatures of its Mayor and Administrator and be sealed with the seal of the City; provided, however, that the seal of the City may be a printed (or, at the request of the Purchaser, photocopied) facsimile; and provided further that both of such signatures may be printed (or, at the request of the Purchaser, photocopied) facsimiles and the corporate seal may be omitted on the Bonds as permitted by law. In the event of disability or resignation or other absence of either such officer, the Bonds may be signed by the manual or facsimile signature of that officer who may act on behalf of such absent or disabled officer. In case either such officer whose signature or facsimile of whose signature shall appear on the Bonds shall cease to be such officer before the delivery of the Bonds, such signature or facsimile shall nevertheless be valid and sufficient for all purposes, the same as if he or she had remained in office until delivery. The City may elect to deliver, in lieu of printed definitive bonds, one or more typewritten temporary bonds in substantially the form set forth above, with such changes as may be necessary to reflect more than one maturity in a single temporary bond. The temporary bonds may be executed with photocopied facsimile signatures of the Mayor and Administrator. Such temporary bonds shall, upon the printing of the definitive bonds and the execution thereof, be exchanged therefor and canceled. 9 . Authentication. No Bond shall be valid or obligatory for any purpose or be entitled to any security or •benefit under this resolution unless a Certificate of Authenti- cation on such Bond, substantially in the form hereinabove set forth, shall have been duly executed by an authorized representa- tive of the Bond Registrar. Certificates of Authentication on different Bonds need not be signed by the same person. The Bond Registrar shall authenticate the signatures of officers of the City on each Bond by execution of the Certificate of Authentica- tion on the Bond and by inserting as the date of registration in the space provided the date on which the Bond is authenticated, except that for purposes of delivering the original Bonds to the Purchaser, the Bond Registrar shall insert as a date of registra- tion the date of original issue, which date is September 1, 2000 . The Certificate of Authentication so executed on each Bond shall be conclusive evidence that it has been authenticated and delivered under this resolution. 10 . Registration; Transfer; Exchange . The City will cause to be kept at the principal office of the Bond Registrar a bond register in which, subject to such reasonable regulations as the Bond Registrar may prescribe, the Bond Registrar shall provide for the registration of Bonds and the registration of transfers of Bonds entitled to be registered or transferred as herein provided. 1194249.1 18 Upon surrender for transfer of any Bond at the principal office of the Bond Registrar, the City shall execute (if necessary) , and the Bond Registrar shall authenticate, insert the date of registration (as provided in paragraph 9 with respect to authentication) of, and deliver, in the name of the designated transferee or transferees, one or more new Bonds of any authorized denomination or denominations of a like aggregate principal amount, having the same stated maturity and interest rate, as requested by the transferor; provided, however, that no Bond may be registered in blank or in the name of "bearer" or similar designation. At the option of the Holder, Bonds may be exchanged for Bonds of any authorized denomination or denominations of a like aggregate principal amount and stated maturity, upon surrender of the Bonds to be exchanged at the principal office of the Bond Registrar. Whenever any Bonds are so surrendered for exchange, the City shall execute (if necessary) , and the Bond Registrar shall authenticate, insert the date of registration of, and deliver the Bonds which the Holder making the exchange is entitled to receive. All Bonds surrendered upon any exchange or transfer provided for in this resolution shall be promptly cancelled by the Bond Registrar and thereafter disposed of as directed by the City. All Bonds delivered in exchange for or upon transfer of Bonds shall be valid general obligations of the City evidencing •the same debt, and entitled to the same benefits under this resolution, as the Bonds surrendered for such exchange or transfer. Every Bond presented or surrendered for transfer or exchange shall be duly endorsed or be accompanied by a written instrument of transfer, in form satisfactory to the Bond Registrar, duly executed by the Holder thereof or his, her or its attorney duly authorized in writing. The Bond Registrar may require payment of a sum sufficient to cover any tax or other governmental charge payable in connection with the transfer or exchange of any Bond and any legal or unusual costs regarding transfers and lost Bonds . Transfers shall also be subject to reasonable regula- tions of the City contained in any agreement with the Bond Registrar, including regulations which permit the Bond Registrar to close its transfer books between record dates and payment dates . The Administrator is hereby authorized to negotiate and execute the terms of said agreement . 1194249.1 19 11 . Rights Upon Transfer or Exchange. Each Bond delivered upon transfer of or in exchange for or in lieu of any other Bond shall carry all the rights to interest accrued and unpaid, and to accrue, which were carried by such other Bond. 12 . Interest Payment ; Record Date. Interest on any Bond shall be paid on each Interest Payment Date by check or draft mailed to the person in whose name the Bond is registered (the "Holder" ) on the registration books of the City maintained by the Bond Registrar and at the address appearing thereon at the close of business on the fifteenth (15th) day of the calendar month next preceding such Interest Payment Date (the "Regular Record Date" ) . Any such interest not so timely paid shall cease to be payable to the person who is the Holder thereof as of the Regular Record Date, and shall be payable to the person who is the Holder thereof at the close of business on a date (the "Special Record Date") fixed by the Bond Registrar whenever money becomes available for payment of the defaulted interest . Notice of the Special Record Date shall be given by the Bond Registrar to the Holders not less than ten (10) days prior to the Special Record Date . 13 . Treatment of Registered Owner. The City and Bond Registrar may treat the person in whose name any Bond is registered as the owner of such Bond for the purpose of receiving payment of principal of and premium, if any, and interest (subject to the payment provisions in paragraph 12 above with respect to interest payment and record date) on, such Bond and for all other purposes whatsoever whether or not such Bond shall .be overdue, and neither the City nor the Bond Registrar shall be affected by notice to the contrary. 14 . Delivery; Application of Proceeds . The Bonds when so prepared and executed shall be delivered by the Finance Director to the Purchaser upon receipt of the purchase price, and the Purchaser shall not be obliged to see to the proper application thereof . 15 . Fund and Accounts. There is hereby created a special fund to be designated the "General Obligation Improvement Bonds, Series 2000A Fund" (the "Fund") to be administered and maintained by the Finance Director as a bookkeeping account separate and apart from all other funds maintained in the official financial records of the City. The Fund shall be maintained in the manner herein specified until all of the Bonds and the interest thereon have been fully paid. There shall be maintained in the Fund two (2) separate accounts, to be designated the "Construction Account" and "Debt Service Account" , respectively. 1194249.1 20 W Construction Account . To the Construction Account there shall be credited the proceeds of the sale of the Bonds, less accrued interest received thereon, and less any amount paid for the Bonds in excess of $3 , 349, 580, and less capitalized interest in the amount of $ , (together with interest earnings thereon and subject to such other adjustments as are appropriate to provide sufficient funds to pay interest due on the Bonds on or before February 1, 2002) , plus any special assessments levied with respect to the Improvements and collected prior to completion of the Improvements and payment of the costs thereof. From the Construction Account there shall be paid all costs and expenses of making the Improvements listed in paragraph 16, including the cost of any construction contracts heretofore let and all other costs incurred and to be incurred of the kind authorized in Minnesota Statutes, Section 475 . 65; and the moneys in said account shall be used for no other purpose except as otherwise provided by law; provided that the proceeds of the Bonds may also be used to the extent necessary to pay interest on the Bonds due prior to the anticipated date of commencement of the collection of taxes or special assessments herein levied or covenanted to be levied; and provided further that if upon completion of the Improvements there shall remain any unexpended balance in the Construction Account, the balance (other than any special assessments) may be transferred by the Council to the fund of any other improvement instituted pursuant to Minnesota Statutes, Chapter 429, and provided further that any special assessments credited to the Construction Account shall only be applied towards payment of the costs of the Improvements upon 'adoption of a resolution by the City Council determining that the application of the special assessments for such purpose will not cause the City to no longer be in compliance with Minnesota Statutes, Section 475 . 61, Subdivision 1. (ii) Debt Service Account . There are hereby irrevocably appropriated and pledged to, and there shall be credited to, the Debt Service Account : (a) all collections of special assessments herein covenanted to be levied with respect to the Improvements and either initially credited to the Construction Account and not already spent as permitted above and required to pay any princi- pal and interest due on the Bonds or collected subsequent to the completion of the Improvements and payment of the costs thereof; (b) all accrued interest received upon delivery of the Bonds; (c) all funds paid for the Bonds in excess of $3, 349, 580; (d) capitalized interest in the amount of $ (together with interest earnings thereon and subject to such other adjustments as are appropriate to provide sufficient funds to pay interest due on the Bonds on or before February 1, 2002) ; (e) all collections of taxes herein or hereafter levied for the payment of the Bonds and interest thereon; (f) all funds remaining in the Construction Account after completion of the Improvements and payment of the costs thereof, not so transferred to the account 1194249.1 21 of another improvement; (g) all investment earnings on funds held in the Debt Service Account; and (h) any and all other moneys which are properly available and are appropriated by the governing body of the City to the Debt Service Account . The Debt Service Account shall be used solely to pay the principal and interest and any premiums for redemption of the Bonds and any other general obligation bonds of the City hereafter issued by the City and made payable from said account as provided by law. No portion of the proceeds of the Bonds shall be used directly or indirectly to acquire higher yielding investments or to replace funds which were used directly or indirectly to acquire higher yielding investments, except (1) for a reasonable temporary period until such proceeds are needed for the purpose for which the Bonds were issued and (2) in addition to the above in an amount not greater than the lesser of five percent (W of the proceeds of the Bonds or $100, 000 . To this effect any special assessments against benefitted properties are also pledged to the Debt Service Account, in excess of amounts which under then-applicable federal arbitrage regulations may be invested without regard to yield shall not be invested at a yield in excess of the applicable yield restrictions imposed by said arbitrage regulations on such investments after taking into account any applicable "temporary periods" or "minor portion" made available under the federal arbitrage regulations . Money in the Fund shall not be invested in obligations or deposits issued by, guaranteed by or insured by the United States or any agency or instrumentality thereof if and to the extent that such investment would cause the Bonds to be "federally guaranteed" •within the meaning of Section 149 (b) of the Internal Revenue Code of 1986, as amended (the "Code") . 16 . Assessments. It is hereby determined that no less than twenty percent (20%) of the cost to the City of each Improvement financed hereunder within the meaning of Minnesota Statutes, Section 475 .58, Subdivision 1 (3) , shall be paid by special assessments to be heretofore levied against every assessable lot, piece and parcel of land benefitted by any of the Improvements . The City hereby covenants and agrees that it will let all construction contracts not heretofore let within one (1) year after ordering each Improvement financed hereunder unless the resolution ordering the Improvement specifies a different time limit for the letting of construction contracts . The City hereby further covenants and agrees that it will do and perform as soon as they may be done all acts and things necessary for the final and valid levy of such special assessments, and in the event that any such assessment be at any time held invalid with respect to any lot, piece or parcel of land due to any error, defect, or irregularity in any action or proceedings taken or to be taken by the City or the City .Council or any of the City officers or employees, either in the making of the assessments or in the performance of any condition precedent thereto, the City 1194249.1 22 and the City Council will forthwith do all' further acts and take all further proceedings as may be required by law to make the assessments a valid and binding lien upon such property. It is hereby determined that the assessments shall be payable in equal, consecutive installments of principal, with interest on the declining balance, with general taxes for the years shown below and with interest on the declining balance of all such assessments at a rate per annum not greater than the maximum permitted by law and not less than 7 . 002c per annum: Improvement Levy Collection Designation Amount Years Years 2000-1&2 General Sieben $213 , 966 2001-2010 2002-2011 Drive and 4th Street 2000-3 6th & 7th Streets 82, 629 2001-2010 2002-2011 2000-4 Featherstone Road 626, 592 2001-2010 2002-2011 2000-5 17th Street 224 , 324 2001-2010 2002-2011 2000-6 10th Street - Ashland 59, 781 2001-2010 2002-2011 to Pine 2000-7 9th Street 82, 357 2001-2010 2002-2011 2000-8 Forest Street 16, 309 2001-2010 2002-2011 2000-9 10th Street - Highway 107, 085 2001-2010 2002-2011 61 to Ashland • 1999-20 Highway 55 278, 929 2000-2009 2001-2010 1998 Additional 130, 000 2000-2009 2001-2010 Improvements Riverfront/Lock 188, 000 2000-2009 2001-2010 At the time the assessments are in fact levied the City Council shall, based on the then-current estimated collections of the assessments, make any adjustments in any ad valorem taxes required to be levied in order to assure that the City continues to be in compliance with Minnesota Statutes, Section 475 . 61, Subdivision 1 . 17 . Tax Levy: Coverage Test . To provide moneys for payment of the principal and interest on the Bonds there is hereby levied upon all of the taxable property in the City a direct annual ad valorem tax which shall be spread upon the tax rolls and collected with and as part of other general property taxes in the City for the years and in the amounts as follows : 1194249.1 23 Year of Tax Year of Tax Levy Collection Amount 2000 2001 2001 2002 2002 2003 2003 2004 2004 2005 2005 2006 2006 2007 2007 2008 2008 2009 2009 2010 The tax levies are such that if collected in full they, together with other revenues herein pledged for the payment of the Bonds, will produce at least five percent (5t) in excess of the amount needed to meet when due the principal and interest payments on the Bonds . The tax levies shall be irrepealable so long as any of the Bonds are outstanding and unpaid, provided that the City reserves the right and power to reduce the levies in the manner and to the extent permitted by Minnesota Statutes, Section 475 . 61, Subdivision 3 . 18 . General Obligation Pledge. For the prompt and full payment of the principal and interest on the Bonds, as the same respectively become due, the full faith, credit and taxing powers of the City shall be and are hereby irrevocably pledged. if the balance in the Debt Service Account is ever insufficient to pay all principal and interest then due on the Bonds and any other bonds payable therefrom, the deficiency shall be promptly paid out of any other funds of the City which are available for such purpose, and such other funds may be reimbursed with or without interest from the Debt Service Account when a sufficient balance is available therein. 19 . Certificate of Registration. The Administrator is hereby directed to file a certified copy of this resolution with the County Auditors of Dakota and Washington Counties, Minnesota, together with such other information as they shall require, and to obtain the County Auditors ' certificates that the Bonds have been entered in the County Auditors ' Bond Registers, and the tax levy authorized by law has been made . 20 . Records and Bonds. The officers of the City are hereby authorized and directed to prepare and furnish to the Purchaser, and to the attorneys approving the legality of the issuance of the Bonds, certified copies of all proceedings and records of the City relating to the Bonds and to the financial condition and affairs of the City, and such other affidavits, certificates and information as are required to show the facts 1194249.1 24 relating to the legality and marketability' of the Bonds as the same appear from the books and records under their custody and control or as otherwise known to them, and all such certified copies, certificates and affidavits, including any heretofore furnished, shall be deemed representations of the City as to the facts recited therein. 21 . Defeasance. When all Bonds have been discharged as provided in this paragraph, all pledges, covenants and other rights granted by this resolution to the registered holders of the Bonds shall, to the extent permitted by law, cease. The City may discharge its obligations with respect to any Bonds which are due on any date by irrevocably depositing with the Bond Registrar on or before that date a sum sufficient for the payment thereof in full; or if any Bond should not be paid when due, it may nevertheless be discharged by depositing with the Bond Registrar a sum sufficient for the payment thereof in full with interest accrued to the date of such deposit. The City may also discharge its obligations with respect to any prepayable Bonds called for redemption on any date when they are prepayable according to their terms, by depositing with the Bond Registrar on or before that date a sum sufficient for the payment thereof in full, provided that notice of redemption thereof has been duly given. The City may also at any time discharge its obligations with respect to any Bonds, subject to the provisions of law now or hereafter authorizing and regulating such action, by depositing irrevocably in escrow, with a suitable banking institution qualified by law as an escrow agent for this purpose, cash or securities described in Minnesota Statutes, Section 475 . 67, Subdivision 8, bearing interest payable at such times and at such rates and maturing on such dates as shall be required, subject to sale and/or reinvestment, to pay all amounts to become due thereon to maturity or, if notice of redemption as herein required has been duly provided for, to such earlier redemption date. 22 . Negative Covenant as to Use of Proceeds and Improvements. The City hereby covenants not to use the proceeds of the Bonds or to use the Improvements, or to cause or permit them to be used, or to enter into any deferred payment arrangements for the cost of the Improvements, in such a manner as to cause the Bonds to be "private activity bonds" within the meaning of Sections 103 and 141 through 150 of the Code. 23 . Tax-Exempt Status of the Bonds: Rebate. The City shall comply with requirements necessary under the Code to establish and maintain the exclusion from gross income under Section 103 of the Code of the interest on the Bonds, including without limitation (1) requirements relating to temporary periods for investments, (2) limitations on amounts invested at a yield greater than the yield on the Bonds, and (3) the rebate of excess investment earnings to the United States if the Bonds (together 1194249.1 25 with other obligations reasonably expected to be issued and outstanding at one time in this calendar year) exceed the small-issuer exception amount of $5, 000, 000 . For purposes of qualifying for the exception to the federal arbitrage rebate requirements for governmental units issuing $5, 000, 000 or less of bonds, the City hereby finds, determines and declares that (1) the Bonds are issued by a governmental unit with general taxing powers, (2) no Bond is a private activity bond, (3) ninety-five percent (95%) or more of the net proceeds of the Bonds are to be used for local governmental activities of the City (or of a governmental unit the jurisdiction of which is entirely within the jurisdiction of the City) , and (4) the aggregate face amount of all tax-exempt bonds (other than private activity bonds) issued by the City (and all subordinate entities thereof, and all entities treated as one issuer with the City) during the calendar year in which the Bonds are issued and outstanding at one time is not reasonably expected to exceed $5, 000, 000, all within the meaning of Section 148 (f) (4) (D) of the Code. 24 . No Designation of Qualified Tax-Exempt obligations . The Bonds have not been designated as "qualified tax-exempt obligations" within the meaning of Section 265 (b) (3) of the Code. 25 . Compliance with Reimbursement Bond Regulations . The provisions of this paragraph are intended to establish and provide for the City' s compliance with United States Treasury •Regulations Section 1.150-2 (the "Reimbursement Regulations" ) applicable to the "reimbursement proceeds" of the Bonds, being those portions thereof which will be used by the City to reimburse itself for any expenditure which the City paid or will have paid prior to the Closing Date (a "Reimbursement Expenditure" ) . The City hereby certifies and/or covenants as follows : (a) Not later than 60 days after the date of payment of a Reimbursement Expenditure, the City (or person designated to do so on behalf of the City) has made or will have made a written declaration of the City' s official intent (a "Declaration") which effectively (i) states the City' s reasonable expectation to reimburse itself for the payment of the Reimbursement Expenditure out of the proceeds of a subsequent borrowing; (ii) gives a general and functional description of the property, project or program to which the Declaration relates and for which the Reimbursement Expenditure is paid, or identifies a specific fund or account of the City and the general functional purpose thereof from which the Reimbursement Expenditure was to be paid (collectively the "Project" ) ; and (iii) states 1194249.1 26 the maximum principal amount of debt `expected to be issued by the City for the purpose of financing the Project; provided, however, that no such Declaration shall necessarily have been made with respect to: (i) "preliminary expenditures" for the Project, defined in the Reimbursement Regulations to include engineering or architectural, surveying and soil testing expenses and similar prefatory costs, which in the aggregate do not exceed 20% of the "issue price" of the Bonds, and (ii) a de minimis amount of Reimbursement Expenditures not in excess of' the lesser of $100, 000 or 5t of the proceeds of the Bonds. Notwith- standing the foregoing, with respect to any Declaration made by the City between January 27, 1992 and June 30, 1993 , with respect to a Reimbursement Expenditure made prior to March 2, 1992, the City hereby represents that there exists objective evidence, that at the time the Expenditure was paid the City expected to reimburse the cost thereof with the proceeds of a borrowing (taxable or tax-exempt) and that expectation was reasonable. (b) Each Reimbursement Expenditure is a capital expenditure or a cost of issuance of the Bonds or any of the other types of expenditures described in Section 1 . 150- 2 (d) (3) of the Reimbursement Regulations. (c) The "reimbursement allocation" described in the Reimbursement Regulations for each Reimbursement Expenditure shall and will be made forthwith following (but not prior to) the issuance of the Bonds and in all events within the period ending on the date which is the later of three years after payment of the Reimbursement Expenditure or one year after the date on which the Project to which the Reimbursement Expenditure relates is first placed in service . (d) Each such reimbursement allocation will be made in a writing that evidences the City' s use of Bond proceeds to reimburse the Reimbursement Expenditure and, if made within 30 days after the Bonds are issued, shall be treated as made on the day the Bonds are issued. Provided, however, that the City may take action contrary to any of the foregoing covenants in this paragraph 25 upon receipt of an opinion of its Bond Counsel for the Bonds stating in effect that such action will not impair the tax-exempt status of the Bonds . 26 . Continuing Disclosure. (a) The City is the sole obligated person with respect to the Bonds . The City hereby agrees, in accordance with 1194249.1 27 the provisions of Rule 15c2-12 (the "Rule") , promulgated by the Securities and Exchange Commission (the "Commission" ) pursuant to the Securities Exchange Act of 1934, as amended, and a Continuing Disclosure Undertaking (the "Undertaking" ) hereinafter described to: (1) Provide or cause to be provided, in a timely manner, to (i) each nationally recognized municipal securities information repository ( "NRMSIR" ) or to the Municipal Securities Rulemaking Board ( "MSRB" ) and (ii) the state information depository (the "SID" ) , if any, notice of the occurrence of certain material events with respect to the Bonds in accordance with the Undertaking. (2) The City agrees that its covenants pursuant to the Rule set forth in this paragraph and in the Undertaking are intended to be for the benefit of the holders and any other beneficial owners of the Bonds and shall be enforceable on behalf of such holders and beneficial owners; provided that the right to enforce the provisions of these covenants shall be limited to a right to obtain specific enforcement of the City' s obligations under the covenants . (b) The Mayor and Administrator of the City, or any other officer of the City authorized to act in their place, (the "Officers" ) are hereby authorized and directed to execute on behalf of the City the Undertaking in substan- tially the form presented to the Council, subject to such modifications thereof or additions thereto as are (i) consistent with the requirements under the Rule, (ii) required by the purchaser of the Bonds and (iii) acceptable to the Officers . 27 . Severability. If any section, paragraph or provision of this resolution shall be held to be invalid or unenforceable for any reason, the irivalidity or unenforceability of such section, paragraph or provision shall not affect any of the remaining provisions of this resolution. 28 . Headings. Headings in this resolution are included for convenience of reference only and are not a part hereof, and shall not limit or define the meaning of any provision hereof . The motion for the adoption of the foregoing resolution was duly seconded by member and, after a full discussion thereof and upon a vote being taken thereon, the following voted in favor thereof : 1194249.1 28 and the following voted against the same : Whereupon said resolution was declared duly passed and adopted. 1194249.1 29 STATE OF MINNESOTA COUNTIES OF DAKOTA AND WASHINGTON CITY OF HASTINGS I, the undersigned, being the duly qualified and acting Clerk of the City of Hastings, Minnesota, DO HEREBY CERTIFY that I have compared the attached and foregoing extract of minutes with the original thereof on file in my office, and that the same is a full, true and complete transcript of the minutes of a meeting of the City Council of said City, duly called and held on the date therein indicated, insofar as such minutes relate to authorizing the issuance of $3, 380, 000 General Obligation Improvement Bonds, Series 2000A of said City. WITNESS my hand this day of 2000 . Clerk 1194249.1 30 Vll-3 Memo To: Mayor Werner and City Council From: Matthew Weiland, City Planner Date: August 14th , 2000 Subject: Public Hearing/Final Reading-Rezone(Guardian Angels Block R-2 to R-4 PRD) St. Elizabeth Ann Seaton Church has requested the rezoning of property they own (legally described below) from R-2 Medium Density Residence to R-4 PRD Medium High Density Residence Planned Residential Development. The property proposed for development is 1.8 acres in size and is located along 4th St E and Sibley St (see site location map). The property in question is legally described below : All of Block 30 Town of Hastings, according to the recorded plat thereof, situated in Dakota County,Minnesota Background Information: Comprehensive Plan Classification: The subject property is currently classified U-III(High Density Urban Residential 8+residential units/acre). The proposed R-4 PRD Medium High Density Residence Planned Residential Development is a consistent zoning for this land use. The land use for this property will be classified mixed use once the 2020 Comprehensive Plan is approved. The proposed R-4 PRD Medium High Density Residence Planned Residential Development is a consistent zoning for this land use also. Zoning Classification: The subject property is currently zoned R-2 Medium Density Residence. The Applicants are requesting the property be rezoned to R-4 PRD Medium High Density Residence Planned Residential Development. This zoning classification allows for a combination of single and multiple family housing as well as a mixture of uses. The area around this property is comprised of many housing types and a variety of land uses. This is a good zoning classification for redevelopment property because it allows for a mixture of densities and a higher housing density which are goals of the City's Comprehensive plan. Surrounding Properties: The area surrounding this property is currently zoned R-2 Medium Density Residence and C-3 Community Regional Commerce. The area around this property is comprised of many different housing types and a mixture of uses from commercial to government offices. Planning Consideration: The applicant's property is located in an existing historic neighborhood that is filled with many different uses. The R-4 PRD zoning classification would allow this property to be redeveloped with a mixture of uses and a higher housing density which would allow for more affordable housing in the City. This property is identified as a redevelopment property in the 2020 Comprehensive Plan and the proposed zoning is consistent with the goals of the Comprehensive Plan. Planning Commission Recommendation: Planning Commission recommended approval of the rezoning of the property to R-4 PRD Medium High Density Residence Planned Residential Development and at their 7/31/00 Planning Commission Meeting. The City Council passed the first reading of the ordinance rezoning the property to R-4 PRD Medium High Density Residence Planned Residential Development at their August 7`h City Council Meeting Recommended Action:: Recommendation to approve the ordinance rezoning the property to R-4 PRD Medium High Density Residence Planned Residential Development • 1 � ` f NEW tep Lai �Ml pul ®' sN. 1 L a��'i�rsvK�.li �Iaca c`+— bit ��'1 ,F 'iy'�' `Pk '�` � __• k1 81 r 1 �_ t M 'Sh � zh PN3inYfit; ^b wwhW+'Ygm 4at'. _Yt � ' hAt iIM, � 1 1� � 4 L IJ' Y �t • H t i w m '¢ i>wa f �H s� Y y iitEum'' Yt F,tromm �' ",p���eu�S""bi xeax'moi° .3��'e'da. •7u',w7.�". � � r 9 �FK V8 Sam s� j a E s� In��ifi. tliNOWj ly"F�tr'�,AESf'4`� `�"iw"t`•'t �a e i ix t F l" ti` ORDINANCE NO. SECOND SERIES AN ORDINANCE OF THE CITY OF HASTINGS, MINNESOTA AMENDING SECTION 10.01, SUBDIVISION 1 OF THE CITY CODE HAVING TO DO WITH: OFFICIAL ZONING MAP BE IT ORDAINED by the City Council of the City of Hastings as follows: Subdivision 1. The following described properties are hereby zoned from R-2 Medium Density Residence TO R4 PRD High Density Residence PLANNED RESIDENTLAL DEVELOPMENT All of Block 30 Town of Hastings, according to the recorded plat thereof, and situate in Dakota County,Minnesota ADOPTED BY THE CITY COUNCIL THIS 21st DAY OF August, 2000. Michael D. Werner, Mayor ATTEST: z Melanie Mesko, Administrative Assistant/City Clerk I HEREBY CERTIFY that the above is a true and correct copy of an ordinance presented to and adopted by the City of Hastings, County of Dakota, Minnesota, on the 21"day of August,2000, as disclosed by the records of the City of Hastings on file and of record in the office. Melanie Mesko, Administrative Assistant/City Clerk (SEAL) This instrument drafted by: City of Hastings 101 4th ST. Hastings, MN 55033 VIII-A-1 MEMO To: Honorable Mayor and City Council Members From: Tom Montgomery Subject: Authorization to Contract for Property Surveys Date: August 16, 2000 Council is requested to authorize staff to contract for property surveys and begin the process to declare as excess two properties that are no longer needed by the Utility Department. Enclosed with this memo is a drawing illustrating the two proposed excess parcels. The first parcel is the well site abutting General Sieben Dr.,north of 15" Street. This property was acquired with the intention to construct a well at this location. However, a geologic fault beneath the property has made it impractical to develop a high capacity well at this site. The second parcel is the site of the 23rd St. water tower that was removed upon completion of the new Industrial Park water tower. Well#4 is still located on this property,but the east half of the parcel could be split off and developed. Should Council wish to investigate declaring these properties excess, staff is recommending that surveys be conducted to properly identify property boundaries, existing utilities and foundations. In addition,public hearings should be scheduled to notify abutting property owners and solicit comments about a proposed sale of these properties for development. t TIERNEY DR Proposed Excess N <v Property O . El � � 1 11 IE III IE ID I art ;1 m EJ EA El 11 E I 15TH ST-W — Old Well Site General Sieben Dr. & 15th St. • �' i i .—J l-, � --I I r�'�i_;�"�J —.-.;l_� �i, � i I --I (/tel 22NDSTW � .0 N m m r, 5 Proposed Excess 23RD ST W Property ti- LLIj I�, i Old Water Tower Site 23rd Street Proposed Excess Properties D. Fund and Claims, Thereon. All proceeds from such sale shall be paid into the General Fund of the City and expenses thereof paid therefrom. The former owner, if he makes claim within eight (8) months from the date of publication of the notice herein provided, and upon application and satisfactory proof of ownership, may be paid the amount of cash and negotiables or, in the case of property sold, the amount received therefor, less a pro rata share of the expenses of storage, publication of notice, and sale expense, but without interest. Such payment shall also be made from the General Fund. Subd. 3. Disposal of Excess Property. A. Declaration of Surplus and Authorizing Sale of Property. The City Administrator may, from time to time, recommend to the Council that certain personal property (chattels) owned by the City is no longer needed for a municipal purpose and should be sold. By action of the Council, said property shall be declared surplus, the value estimated and the City Administrator authorized to dispose of said property in the manner stated herein. B. Surplus Property Worth a Total Estimated Value of Less Than $100.00. The. City Administrator may sell surplus property with a total value of less than $100.00 through negotiated sale. C. Surplus Property With a Total Estimated Value Between $100.00 and $500.00. The City Administrator shall offer for public sale, to the highest bidder, surplus property with a total estimated value of from $100. 00 to $500.00. Notice of such public sale shall. be given stating time and place of sale and generally describing the property to be sold at least ten (10) days prior to the date of sale either by publication once in the official newspaper, or by posting in a conspicuous place in the City Hall at the City Administrator's option. Such sale shall be by auction. D. Surplus Property With a Total Estimated Value Over $500.00. The City Administrator shall offer for public sale, to the highest bidder, surplus property worth a total estimated value over $500. 00. Notice of such public sale shall be given stating time and place of sale and generally describing property to be sold at least ten (10) days prior to the date of sale by publication once in the official newspaper. Such sale shall be to publication once in the official newspaper. Such sale shall be to the person submitting the highest sealed bid. E. Receipts From Sales of Surplus Property. All receipts from sales of surplus property under this Section shall be placed in the General Fund, unless the property sold is dedicated park property, in which event the funds received shall be placed in the Park Fund.* Subd. 4. Persons Who May Not Purchase - Exception. 52 VIII-B-1-A MEMO To: Honorable Mayor and City Council Members From: Tom Montgomery Subject: Guardian Angels Redevelopment Street and Utility Improvements Assessment Options Date: August 16,2000 At the last City Council meeting, Council directed staff to address the premature street and utility improvements recommended in conjunction with the proposed Guardian Angels redevelopment. As discussed at the previous Council meeting,the sanitary sewer on 4`h St.needs replacement, the watermains on 4`h and 5`h Streets are undersized and very old, and a looping main needs to be constructed on Sibley St.between 4`h and 5' Streets. All of these utility improvements are driven by the redevelopment of the Guardian Angels block. Normally, the utilities would be replaced when the streets warranted reconstruction. Neither 4h, 5`h, or Sibley Streets would be reconstructed within the next five to ten years. However, the utilities surrounding the Guardian Angels block are the original 1906 era sewer and watermain and should be replaced before any redevelopment occurs. Options for the Council to consider are: • Replace the utilities and patch the streets with no assessments • Replace the utilities,reconstruct the streets and assess according to policy • Replace the utilities,reconstruct'the streets and assess according to a new redevelopment assessment policy. PATCH STREET Replacing both water and sewer mains will result in most of the bituminous surfacing being damaged and replaced. The patched street would likely consist of new surfacing matching up to the existing curbs. It will be very difficult to maintain a uniform cross section and there will be some ponding of drainage where existing curbs are settled, displaced, or missing. The patched street and new utilities would likely put off the need for reconstruction for many years. Utility replacement is not assessed. The entire cost of replacing the utilities and patching the streets would be funded through the Wastewater and Water Funds. RECONSTRUCTED STREET-ASSESSMENT POLICY Staff is recommending reconstructing the streets along with the utility replacement to provide proper drainage,replace bad curb, and widen the street as needed. The existing assessment policy calls for the center 24 ft. of a street to be funded by the City with the remaining width assessed to abutting property owners. This generally results in 50%to 65%of the street reconstruction costs assessed to abutting property owners. RECONSTRUCTED STREET-NEW REDEVELOPMENT ASSESSMENT POLICY The streets are proposed to be reconstructed five to ten years prematurely. Abutting property owners would be paying assessments five to ten years earlier than they normally would and theoretically, are losing the interest earnings on those premature assessments. However, construction costs should also be increasing during that same time period. Staff is proposing a redevelopment assessment policy that could be prepared that would result in abutting property owners being assessed for half of the assessments they would have been assessed had not redevelopment accelerated the time frame for the street reconstruction. Such an assessment policy would require development and adoption of a street improvement plan, and definitions of qualifying redevelopment projects and improved areas. Guardian Angels Area Proposed Street & Utility Improvements N 40 0 40 80 120 Fee L if 4TH STE-' T T-- CO uj: Ulf. 75- 1 0 T ------- _J1 ho ............ t77r7f 'T MTN rmz I Flu iif A L III I -4 t7 J J . L ------------ L-2 J if IIA- Proposed Street and Utility Improvements 4th St. - Replace Watermain and Sanitary Sewer - Reconstruct Street - Replace Walk As Needed 5th St. - Replace Watermain and Sanitary Sewer - Install Storm Sewer to Drain Intersection at 5th & Sibley - Reconstruct Street - Replace Walk As Needed Sibley St. - Construct Watermain Connecting 4th & 5th Streets - Reconstruct Street - Replace Walk As Needed VIII-B-1-B Memo To: Mayor Werner and City Council From: Matthew Weiland, City Planner Date: August 14th, 2000 Subject: Site Plan - Guardian Angels Block The site plan approval of this project was tabled at the 8/7/00 City Council meeting. Action was tabled in order to allow City staff time to gather more information regarding street and utility improvements related to this project. Guardian Angels Project Sherman and Associates, private developers, have requested site plan approval for a mixed use redevelopment project of the Guardian Angels Block. The proposed project is a redevelopment and infill mixed use project located near the City's historic downtown and river front area that will intensify an existing land use. The project will be a mixture of redevelopment and historic preservation of an existing historic church, rectory and three story school building as well as new construction of affordable rental townhomes. This project fulfills many goals for the City of Hastings Comprehensive Plan, including the following: 1. This project provides historic preservation of existing buildings through adaptive re-use of the buildings. 2. This project intensifies the land use of an existing developed property by creating more and varied housing units in the downtown area where parks, shopping and jobs are within an easy walk. 3. This project provides affordable housing in mixture of housing types designed appropriately to blend in well with the neighborhood. 4. This project is a redevelopment infill project that would take advantage of existing infrastructure This project is a redevelopment infill project that would include a mixture of four different uses. All of these uses are appropriate for the site and compliment each other. The project would include affordable housing, an affordable day care center, a battered women shelter, and in the 1 church, a program and gathering space for public and private uses including arts,performance, education and services (see Site Plan). The housing part of the project would include two different housing types. There would be 20 affordable apartments built in the existing school building and there would be 12 new rental town homes constructed (see Site Plan). Six of the twelve townhomes would be market rate townhomes while the other six would be affordable townhomes. This would be a mixed income housing project serving a variety of people with different income levels. The property proposed for development is a one city block in size(1.8 acres) and is located northeast of the intersection of 4' St E and Sibley St(site location map enclosed). The property will also have to be rezoned. Any recommendations for the site plan will be contingent upon the property being rezoned. There were many concerns from the surrounding neighbors regarding this project. Their main concerns centered around the building architecture and the rental use of the property. Their concerns will be addressed in this memo. Included with this memo is a site location map, land use application, and site plan . Background Information: Comprehensive Plan Classification: The subject property is classified U-III(Urban Residential 8 +residential units/acre). The proposed development density for the subdivision is @16 units per acre. This is a consistent use with the comprehensive plan. The main reason the density on this project is so high, is because of the apartments being built in the existing three story building. The average neighborhood density surrounding this project is 4 units per acre. Zoning Classification: The subject property is currently zoned R-2 Medium density residence. The proposed zoning is R-4 (PRD)High Density Residence Planned Residential Development . A mixed use project at this density would be a permitted use in this district as part of a planned residential development. The setbacks of the buildings will also be adjusted as part of the planned residential development process. Surrounding Properties: The subject property is currently located in a mixed use area. The property was once uses a church , a rectory and a school. The uses surrounding the property include government offices, single family homes, apartments, and commercial areas. Site Development Issues: The subject property includes existing buildings in an existing well established historic neighborhood. There is a desire from the City to preserve the historic building while allowing the property to be developed to a higher and greater use. Any project in this area must be sensitive to the existing historic neighborhoods and compliment them. Site Plan 2 1. Proposed Uses and Lot Layout The proposed uses for the site are appropriate for the site and complement each other. A day care/pre-school will serve not only this project well,but also the neighborhoods and downtown area around it. The shelter will also provide a needed service in this area. The proposed uses will also allow for the adaptive reuse of the existing buildings which will serve to historically preserve the buildings. There are a mixture of uses throughout this area as well as mixture of housing types. The new buildings and parking lot are located appropriately for this historic area. The new town homes are located close to the property lines with their parking areas in the rear. The parking area is located behind the buildings which will buffer it from the road. 2. Zoning Setback requirements: Proposed parking areas meet zoning setbacks. The new town home units are being placed closer to property lines to match the building setbacks on the property and in the area. The town home units are being placed 10 - 15 ft off of property lines instead of the usual 20 ft required by the zoning ordinance. This is allowed as part of the planned residential development process. 3. Number of Parking Spaces: The Zoning Ordinance requires at least 2 parking spaces for every residential dwelling unit. There are 20 apartments, 12 rental townhomes and 4 units in the shelter for a total of 36 units. This would require 72 parking spaces. The townhomes and the shelter have garages and garage stalls that will meet this 2 parking space requirement. There are also 40 off street parking stalls identified for the apartments which satisfies the minimum requirements of the zoning ordinance. 25% of the 40 apartment parking spots are designed for compact cars which is allowed by the City's Zoning Ordinance. There are also 12 guest parking spots identified in front of the town home units. These are in addtion to the minimum number of required parking spaces. The project also includes a daycare and preschool. The daycare and preschool would require one parking spot for every classroom and one parking spot for every 30 children. There would be a total of two classrooms. The preschool would have 30 kids and the daycare would have 30 kids for a total of 60 kids. The parking requirement for the preschool/daycare would be 4 parking spots. The preschool/daycare parking spots would be satisfied through shared parking with the off street residential parking spaces. The need for the parking spots in the day for the school would be opposite the need for the parking lot at night by the local residents. The Developer is also proposing to create a preschool/daycare drop-off area along Sibley St. The Zoning Ordinance allows the City Council to allow off site parking if there is adequate off-street parking available within 400 ft of the project. There would be adequate parking available at the City's public parking lot. Guest parking would use the on street parking spaces in the area or the City's public parking lot across the street. It is assumed that the parking requirements for the proposed public space in the existing church would be satisfied by sharing the City's public parking lot. The demand for 3 parking from this project would come at night which is opposite the City's demand for the parking area during the daytime. Most of the units in the apartment building would only have one car. 8 units of the apartments are one bedroom units. The parking issues are a big concern of the neighborhoods but they are being appropriately addressed. City staff's only comment about the parking lot would be to recommend that the guest parking spaces in front of the townhomes be eliminated and be replaced with landscaped green space as illustrated in the original site plan. Guest parking 'spaces can be accommodated on the street or in the City public lot. 4. Site Access: Access to the subject property will be provided off of Ramsey St and Sibley St. These streets provide good access to this site. S. Traffic Circulation Issues: Traffic Circulation within the site flows well. The two entrances are connected by a private drive. The private drive and parking areas have been designed to slow down traffic within the site. The Developer is also proposing a drop off area along Sibley St for the preschool/daycare. 6. Traffic Issues: There are no traffic issues within the site and the street network around the property is designed to serve this type of use. 7. Trail Connections: There are existing sidewalks on all four sides of this project that will remain. Internal sidewalks will also be constructed to connect to the existing sidewalks, allowing safe pedestrian flow through the site. 8. Streets and Utilities: The Public Works Director has reviewed the streets and utility plans and has approved them with the following comment: 1. The streets and utilities in the area are old and need to be reconstructed. The utilities in 4' St E have to be reconstructed and updated in order to serve this project and the neighborhoods appropriately. A looped water main also needs to be constructed between 4' St E and 5' St E along Sibley St to provide adequate fire protection in the area. Finally, the roads in the area need to be reconstructed to solve drainage problems and provide safer parking and traffic circulation. The roads and utilities in this area needed to be reconstructed at some point. They are on the City's reconstruction list. It is not a matter of"if'to to do these projects,but a matter of"when"to do these projects. This is a good time to reconstruct these roads as part of a new development process. Any new development on this block would require upgrading of the utilities. The City would pay for upgrading of the exiting utilities in the street from existing utility funds. The City would also pay to reconstruct the center 24 ft of the road. The remainder of the costs would be assessed to all benefitting property owners. 4 The Public Works Director is suggesting the following road construction to be done in this area. The road construction work would be proposed for summer 2001. 1. Reconstruct 4`h St E from Sibley St to Tyler St. 2. Reconstruct 5`h St E from Hwy 61 to Tyler St. 3. Reconstruct Sibley St from 4`h St E to 8th St E There was a request from the City Council for City staff to investigate different alternatives for installing the required street and utility improvements. The Public Works Director will be presenting these alternatives. A condition of site plan approval would require that these road and utility improvements be initiated prior to building permit approval for this project,based on the alternative the City Council adopts. The shelter may be occupied prior to the road projects being completed. 2. The developer should have separate water meters and water lines installed for all irrigation systems. 9. Site Grading & Storm Water Management: The Site is designed to drain correctly through the use of curb and gutter and a catch basin/storm water sewer system that will connect into existing storm sewer in Ramsey St. 10. Interceptor Sewer: The developer shall be required to pay$305.00 per lot in interceptor sewer charges,prior to the city releasing the final plat hardshells. The interceptor sewer charge for this project totals $12,200.00 for 40 units. The developer shall interceptor sewer credits for existing buildings. 11. Lighting: Any building lighting will have to have to be focused down with cut off shields. 12. Site Landscaping: The proposed landscape plan includes large amount and a wide spectrum of different trees and shrubs. The Landscape plan compliments the site and the buildings as well as the neighborhoods in the area. The landscape plan includes many historic landscape features such as daylilies, irises, roses, and lilacs. This is an excellent landscape plan that enhances this development and the neighborhood around it. Only a few minor additions to the landscaping plan are suggested. The landscape plan shall be modified as follows: 1. Boulevard trees shall be planted every 50 ft along Sibley St and 5' St. 2. Two trees shall be placed in the front yard of 5 unit building along 5`h St. 5 13. Building Architectural Elevations The developer has worked with the City's Historic Preservation Committed (HPC)to develop building plans that will compliment the historic area. The HPC finds that the new buildings are compatible with the neighborhood in terms of size, materials and general design(letter enclosed). This property is not in the Historic District,but the developer has been willing to add historical features and accents to the town home buildings to make them more compatible with the area and the existing brick school building. The Developer is also working with the City's HRA on getting a loan to put a brick veneer on the front of the town home buildings. The City's HRA has given preliminary approval for the loan (letter enclosed). 14. BuildingIs� The developer will have to address all fire safety,building safety and accessability issues as part of the building plan review process. 15. Fire Safety Issues: The site is adequately served with fire hydrants and good access to all the buildings for fire safety. The developer will have meet the requirements for fire protection in the existing school building and church. This may require fire sprinklers and will be addressed as part of the building plan review. The site plan shall be modified to show a fire protection water line if required. 16. Waste Storage: The developer shall identify how and where waste storage shall be handled on the site. Any outdoor dumpsters must be completely screened. Neighborhood Concerns: A neighborhood meeting was conducted June 8th,2000 to discuss this project. There were many comments received and concerns raised at the neighborhood open house for this project. Most of the concerns revolved around the appearance of the new buildings. City staff is working with the developer on the design of these buildings to make them more compatible with the existing neighborhood. The Hastings Heritage Preservation Commission has reviewed the developers building plans. The developers have incorporated their comments and recommendations into new building design plans. The Developer is also proposing to use brick on the front of the town home units to make the buildings more historic in appearance and help them compliment the existing brick school on the site. There were also concerns raised about this project being a rental project. There are many rental units throughout the neighborhoods surrounding this project. The City needs more rental housing. A community .is made up of a wide range of people with a wide range of incomes and needs. It is the City's goal to provide housing for all the people that make up this community,not just parts of it. The tenants of these rental units are working people. This would be a mixed income project. There would be affordable housing as well as market rate housing on this property. This project incorporates people into the community, rather than segregating them to small areas. The City does not have the authority to require this project to be rental or owner occupied housing. The City is not the owner of the property. How successful these projects are is determinated by the owners and managers of the project. This would be a private development 6 and privately managed by the private sector, not the public sector. The developers have a lot of experience owning and managing this type of project. The City works towards balancing the concerns of the neighbors with the goals of the project to get the best project possible. Planning Commission Public Hearing (Minutes Enclosed): A number of issues were raised at the Planning Commission Public Hearing held 7/31/00. The main issues revolved around parking issues,playground issues, amount of people,management of the site, and shelter issues. The parking issues can be addressed through one on the proposed options previously discussed. The neighbors were also concerned about the amount of kids in the development and the size of the playground, as well as the lack of recreational opportunities in the area. City Staff would argue that there are a number of recreational resources in the area including the following(see map): Name Distance St Elizabeth Anne Seaton 2 blocks School Playground Wilson Park 2 blocks Levee Park/River 3 blocks Kennedy School Playground 6 blocks Lake Isabel Park 7 blocks The developer is also proposing to double the size of the play area on site. This play area will include playground equipment. The Planning Commission also recommended that the City Council investigate further park creation in the first ward. The existing St Elizabeth Ann Seaton site and the middle school site offer redevelopment potential with possible park space. This property is guided for high density housing. This property will have a lot of people on it regardless of it being an affordable family housing project or not. The Developer has also indicated that there will be an onsite manger for this project. The onsite manager is responsible for the maintenance of the project and well as enforcing the rules and regulations of the project. The Community Action Council (CAC) addressed the concerns about a battered women's shelter. Unfortunately, there are a need for these shelters in this community and throughout the county. This shelter will add critical services to this community. The affordable housing and the affordable daycare linked to this project will also serve to further a women's transition and opportunity to get away from a domestic abusive situation. One of the biggest reasons women stay in domestic abuse situations is that they have no place to go or can not afford to go anywhere. The CAC also submitted a letter from the Inver Grove Heights Police Department in support of the shelter(enclosed). 7 Planning Consideration: This is a great redevelopment mixed use project that meets many of the goals of the City's Comprehensive Plan. It is intensifying the land use of an existing area and adding more housing density to the core of the City, instead of sprawling outside the City. This project compliments the neighborhoods and mixtures of uses in the area. The project will historically preserve buildings the community has an interest in saving. The new shelter and daycare/pre-school will add valued services to the City. The Church will add a unique public space that may serve a variety of needs. Finally, the affordable housing will help the City address it's rental housing shortage and provide more life cycle housing in the community. The developers of the project have a lot of experience building and managing these projects. The site is well designed with good landscaping and attractive buildings. This redevelopment project will add value to the neighborhoods and areas around it. Planning Commission Recommendation: The Planning Commission recommended approval of the Guardian Angles Redevelopment Site Plan at their 7/31/00 Planning g Commission Meeting, subject to the following conditions: Recommended Action: Guardian Angels Block Redevelopment Site Plan Motion to Recommend to the City Council the approval of the Guardian Angels Block Redevelopment Site Plan subject to following: 1. That the proposed structure and accessory items including, but not limited to, the parking lot and landscaping shall be completed pursuant to the approved site plan. Upon request for occupancy of the building, all uncompleted items contained within the site plan shall be addressed pursuant to city code escrow requirements. 2. Site Plan approval is contingent upon the rezoning of the property to R-4 PRD. 3. That the developer shall install separate water meters and water lines installed for all irrigation systems. 4. That the developer modify the landscape plan to include the following elements subject to approval of the City Planner: A. Boulevard trees shall be planted every 50 ft along Sibley St. and 51'' St. E. 8 B. Two trees shall be placed in the front yard of 5 unit building along 5'h Ramsey St. 5. That the City Council shall order and adopt a method of payment for the reconstruction of the streets and utilities for 4th St. E, 5th St. E, and Sibley St. Prior to the issuance of building permits for this project. 6. That the shelter may be occupied before the road improvements are ordered. 7. That the developer will work with the HPC to develop building plans that compliment the surrounding neighborhoods. 8. That the developer shall be required to address all fire safety,building safety, and accessability requirements for the use of the new and existing buildings as part of the building plan review. 8. That the developer shall identify how and where waste storage shall be handled on the site. Any outdoor dumpsters must be completely screened. 9. That parking requirements for this project must be met through one of the following four options: Option A- Accept the current proposed site plan with shared parking allowed in the City's Public parking lot on 4th St E. Option B - Require the developer to provide off street parking in another location within 400 ft of the apartment building. Option C- Require the developer to satisfy the parking requirement totally on the subject property. Option D - Require the Developer to eliminate apartment units from the project, if none of the other parking options are feasible. 10. That the site plan shall be modified to increase the play area as much as feasible, subject to the approval of the City Planner. 11. That the Developer shall establish a drop off area on Sibley St and 4" St for the daycare/preschool. 12. That residential parking permits should be investigated for Sibley, Ramsey and 5th St to control on street parking. 9 °�' � v:¢; iron�s�',��+,.�Jrw`:►. I��I IhI I� x'�l1'k'rx Kc Me, """y �r�"x�,•v+'�i x� ,>t Sti'v ;h'%syryn5Y^ �+ rxm :,n; �r/' aaw /""'anti x• .. Yii ,7 ��`I �_ .rr��^rrrr v�"L°� s�� aR i "" :� im^a•FtflkEt iY�°�'i tI&. _ ,•rr rrrrr ' S:. -r_f�p� r•r rii wrr..r rrrI Ilia rrarr .. /rrr r~�►rr rr }�� rr ..i + 41z 5s�t(ry.�.4�n a W(Y'7 ,SSWs'�+�'s,5745 •• +iP'ssix.+?"ix ., tx u s m,� MY E3 in Ila i S' gi 3 Ead • - 1,1.11 �- �I`' <dur'+ig Up q pvY y e t C} I i7` e S pr £I aag Y ➢r d �� x C+t F 4 8" `q �i , -7= ! 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Approve July 17th, 2000 Planning Commission Meeting Minutes. 3. Public Hearing-Park Place Special Use Permit The Public Hearing for this item was canceled as the project also needs to have a rezoning on the property. The Public Hearing was rescheduled for the August 14'Planning Commission meeting. 4. Public Hearing- Guardian Angels Redevelopment Block Rezoning Chairman Schultz reopened the Public Hearing at 7:02 pm. City Planner Matthew Weiland presented background information on the project.Planner Weiland discussed issues raised during neighborhood meetings and the previous Planning Commission meeting. Concerns regarding parking, landscaping, street reconstruction have been reviewed and addressed as well as the proj ect having been reviewed by the Heritage Preservation Commission and the Housing and Redevelopment Authority. Loren Bruggeman, Vice President of Development for Sherman and Associates gave some background on his company, stating that they manage over 4,000 rental housing units. The buildings will use red brick and limestone to keep the buildings in line with the existing church and school. The developers are looking at possibly using vines along the rear of the building to give it an "older" feeling. This project will have on-site, full-time management. Sherman and Associates recently received from HUD a Superior rating for their property management. Joelene Evenson, Director of Violence Prevention for the Community Action Council, currently operates the Robert B. Lewis House in Inver Grove Heights. She read a letter from Lt. Chuck Kleckner, Patrol Commander for the Inver Grove Heights Department of Public Safety, regarding 2 police issues with the women's shelter. The letter stated that the women's shelter had no negative impacts on the neighborhood and has not increased the calls for service in the area. Ms. Evenson also noted that this shelter was strictly for battered women and their children; it would not be used as a half-way house or sex-offender residence. Mr. Bruggeman presented information from Pleasant Ridge townhomes about their typical renter. Pleasant Ridge serves the same market as the affordable townhomes proposed in the Guardian Angels project. The average income at Pleasant Ridge is$31,388 for a family of four. Ninety-three percent of the families (27 of 29) are working families and 70% are from Hastings. Chairman Schultz asked the audience if there were any comments from the public regarding the rezoning of the block. Kathy OBrien,222 E 5h Street-Ms.O'Brien asked how a family making$31,000 could afford rents of$900 a month. She expressed concerns that the play area was not large enough to accommodate the potential number of children living on the block. She also questioned who would be running the day care center,where the parking for the center employees would be located. She also asked if the neighbor's really had a say in the project. Planner Weiland responded the proposed rents are$500 to $900 and include the affordable units as well as the units renting at market rate. The play area was approximately 30'x 70', and perhaps it could be increased in size. He also added that Staff can address certain issues with regards to developments,but issues such as rental versus owner occupied housing was not something the City can dictate. Mike McCabe, 804 Ramsey Street-He originally received information on a senior housing project on this site, and was wondering what was being done to provide senior housing in the area. He also feels that additional parking is required for this project. He also asked about whether the project would have on-site management. Loren Bruggeman responded to the questions, stating that originally this project was looked at as a senior housing project,but the financing was not available to make the project work. This project will have full-time on site management. Chairman Schultz closed the Public Hearing at 7:52 p.m. and asked Commissioners if they had any comments or questions. Commissioner Harrington asked if the current zoning was consistent with the Comp Plan and Planner Weiland stated that it was not. He stated that the proposed R-4 zoning was consistent with the Comp Plan. Commissioner Greil expressed concerns about the rezoning limiting the site's possibilities. Commissioner Anderson stated that the rezoning is based on the Comp Plan,of which there had been plenty of discussion. This project saves the church,rectory, and the school. Currently there are no 3 taxes being paid on the property as it is still owned by the church. This will be taxed at a high rate that single family homes. Mr. Bruggeman explained that once the sale is complete, the property will be assessed and placed on the tax rolls. The TIF which is being considered for the site would rebate a portion of the difference in the tax increase from the developed site to the site undeveloped,privately owned site. Commissioner Stotko expressed his support for this project while acknowledging that issues such as parking must be addressed. Commissioner Greil stated that he joined the Planning Commission after the Comprehensive Planning process. It is important to him that the church is saved,but he is concerned about how this project affects the neighborhood and the high density of housing in this part of town. He stated that higher density housing located in the western parts of town are generally surrounded by open space. Planning Commission Action: Commissioner Anderson moved and Commissioner Harrington seconded to recommend to the City Council to approve the rezoning of the property to R-4 PRD Medium High Density Residence Planned Residential Development. Upon vote taken, Ayes, 5;Nays, 1. Motion carried. 5. Site Plan - Guardian Angels Redevelopment Pian Commissioner Greil verified that the townhome units all have one car garages and asked about counting the parking space outside the garage.He also asked about where day care center employees would park, and where the drop off/pick up space for the center would be. Mr. Bruggeman stated that it is typical, especially in townhome developments to count the space outside the garage as a parking space for the project. Planner Weiland stated that it was anticipated the day are center employees would have shared parking on-site with the residents. Commissioner Anderson stated that Staff has presented viable options to address the parking issue. Option A is shared use with the Municipal parking lot across the street. This lot is not full during the day and is empty in the evenings.He feels that Option B is not viable,nor is Option C,as he feels it is important to keep the green space north of the rectory. Option D is not a benefit to the site. He suggested a curb cut area along Sibley Street as a pick up/drop off for the day care center. Commissioner Harrington added that parking is generally allowed on street,but it is an issue that can be raised with the City Council. Commissioner Schultz added that she feels the curb cut along Sibley is the best option. 4 Mr. Bruggeman agreed, stating that the drop off area would be the most viable. Commissioner Stotko asked for clarification on the parking counts and whether on street spaces indicated on the plans were included in the totals. Planner Weiland stated that on-street parking,while available for use by the residents is not counted in the parking totals. A parking lot island was being eliminated to provide an additional 2 spaces. Commissioner Greil inquired about park fees for the site. Planner Weiland responded that the new apartment and townhome units would each pay$850.00 park dedication fee. The NRRC may choose to give the project some type of credit for the playground area on site. The new units will also be paying WAC/SAC charges for the water and sewer connections. Ms. OBrien asked if the playground area was open to the neighborhood Planner Weiland stated that it would be, yes. Pat Handlson, 517 W 5' Street, stated that he felt this was an exciting proposal,that it will provide affordable housing which is much needed within the Hastings community. Paul Kasel, 121 E 6" Street - stated that he has lived in the neighborhood since 1966 and is concerned with parking. When the site was previously used as a school,many of the children were bused to the school. Mr.Bruggeman stated that the units have occupancy standards and residents are reviewed once per year, to ensure that they comply with occupancy standards. Mark OBrien expressed concern that this project would have a negative effect on his property values. Bob Hollenbeck, 212 'h 2"a Street E stated that bulldozing this site would not be good for the community and her is in favor of this project. Mr. McCabe expressed concern over the height of the buildings. Commissioner Anderson stated that neighbors can petition the City Council to make modifications to on street parking in the area and possibly establishing a residential permitting system. The play area is being made larger and that Staff should be trusted to work with the developer to accomplish the conditions. Chairman Schultz asked the Commission what their opinions were on the parking options provided. She would prefer to see something more definite than Option A,shared parking with the municipal lot. 5 Commissioner Harrington feels that Option B,requiring off-site parking within 400'is not a viable option. Commissioner Strauss doesn't like Option C,adding a parking lot in front of the shelter and reducing the greenspace,isn't crazy about Option B,but feels that residential permits may help the situation and alleviate the concerns of the neighbors. She reiterated that this project is not subsidized housing, it is comparable to Pleasant Ridge Townhomes. Planner Weiland stated that according to the police,calls in the Pleasant Ridge area are comparable with other areas of the City, and there had been no prosecutable cases before the City Attorney. Commissioner Greil moved that the Site Plan review be tabled,that the developer redesign the units to be two stories in height, and creative parking to address all the parking needs. The motion failed for lack of a second. Planner Weiland stated that the steeper pitched roofs were added due to neighborhood concerns that the units were too "horizontal." John Grossman, Staff liaison to the HPC, stated that the HPC reviewed the units and felt they were appropriate,that they were compatible with the neighborhood in size and materials. The verticality of the units was also compatible. Commissioner Strauss feels that under the parking options, Option C should be deleted. Commissioner Greil inquired about waste service for the site. Mr. Bruggeman stated that the townhomes would have individual waste pick-up while the apartments would have sort of interior garbage site. If located outdoors it would be fully screened. Planning Commission Action: Commissioner Strauss moved and Commissioner Anderson seconded a motion to recommend to the City Council the approval of the Guardian Angels Block Redevelopment Site Plan subject to following: 1. That the proposed structure and accessory items including,but not limited to, the parking lot and landscaping shall be completed pursuant to the approved site plan. Upon request for occupancy of the building, all uncompleted items contained within the site plan shall be addressed pursuant to city code escrow requirements. 2. Site Plan approval is contingent upon the rezoning of the property to R-4 PRD. 3. That the developer shall install separate water meters and water lines installed for all irrigation systems. 4. That the developer modify the landscape plan to include the following elements subject to approval of the City Planner: 1. Boulevard trees shall be planted every 50 ft along Sibley St. and 51" St. E. 2. Two trees shall be placed in the front yard of 5 unit building along 51' Ramsey St. 5. That road and utility improvements for 4`h St. E, 5" St. E, and Sibley St. must be ordered before the issuance of building permits for this project. 6. That the shelter may be occupied before the road improvements are ordered. 7. That the developer will work with the HPC to develop building plans that compliment the surrounding neighborhoods. 8. That the developer shall be required to address all fire safety,building safety, and accessability requirements for the use of the new and existing buildings as part of the building plan review. 9. That the developer shall identify how and where waste storage shall be handled on the site. Any outdoor dumpsters must be completely screened. 10. That parking requirements for this project must be met through one of the following four options: Option A- Accept the current proposed site plan with shared parking allowed in the City's Public parking lot on 4"' St E. Option B - Require the developer to provide off street parking in another location within 400 ft of the apartment building. Option C - Require the Developer to eliminate apartment units from the project, if none of the other parking options are feasible. 11. That the developer shall increase the size of the playground area from the current approximate size of 30' x 70' 12. That the developer shall add a loading/unloading area along Sibley Street for the daycare and preschool use. 13. That the developer shall add a loading/unloading area along 4" Street for the daycare and preschool use. 6 14. Recommendation to the NRRC to evaluate park options in the area. 15. That other considerations be made for parking in the area, including assigned parking spaces and residential parking permits for the neighborhood. Upon vote taken, Ayes, 5; Nays, 1. Motion carried. 6. Updates and Other Business Planner Weiland reminded the Commission and the public that a neighborhood meeting is scheduled for August 3rd in the Community Room at City Hall regarding the Dakota County CDA proposed family/senior townhomes. The meeting will be from 5:30 to 7:00 pm. Applications have been received for the vacant Planning Commissioner position and interviews are being set up at this time. 7. Adjournment There being no further business the meeting was adjourned at 9:20 pm. 7 07/17/00 12:05 To:Dave Osberg From:Cheryl Jacobson 612 423 1273 Page 2/2 Pleasant Ridge Townhomes • Average Income: $31,388 • Percentage of Working Families: 93% (27 of 29) Examples of positions held by residents: Working As Where S list Hastings Sales Associate Walmart- Hastings Clinic Assistant River Valley Clinic-Hastings Packer& Shipper Smeads-Hastings Insurance Clerk St. Paul Auto Body Painter.J! I :New Port Legal Secretary Government Center-Hastings Operation Manager St. Paul Customer Service West Publishing- Eagan Secretary City of Newport Laborer Work Connection-Hastings Laborer Intek-Hastin Su port Assistant Hastings Middle School Operator Specialist US Bank St. Paul Program Assistant Farmington School District Bookkeeper Title Company-Hastings Secreta -;. 'i:r .Ea an Cleaner " ! ' by r, ' iHastin s Sales Coordinator National Rod Ends- Mendota Heights Shi "ir1 'Coordinator ASC-Eagan Operation Manager Sty Paul • 70% of the residents are originally frofrllHastings, The remaining come from communities such as Cottage Grove, Ihver;GroVe Heights, South St. Paul, Farmington, &Prescott { i ..!{ifl "'{'!Il iGli.'I. ..1\ it • I i.ii l:lil INVER GROVE HEIGHTS Fred Stahl ER GROVE DEPARTMENT OF PUBLIC SAFETY Public Safety Director Phone: (651) 450-2525 NEIGHts 8150 Barbara Avenue Emergency Dial 911 «*E Inver Grove Heights, Minnesota 55077-3412 Fax: (651) 450-2543 =: PpL1C� MIN" July 26, 2000 Planning Commission Hastings City Hall 101 East 4t' Street Hastings, MN 55033 Dear Planning Commission members, I am writing in response to the Robert B. Lewis House and some concerns that some of your citizens have expressed over their possible move to Hastings. The Lewis House has had an Inver Grove Heights location for many years now. When we first received word that they were opening a location in Inver Grove Heights we also had many concerns. We had concerns about crime and our call-load going up, calls to the house resulting from angry husbands/boyfriends, the effects that it would have on the neighborhood, and on-and-on. I am writing to inform you that we were extremely wrong in our initial concerns. We have had a very positive relationship with the Robert B. Lewis House and its' employees for many years now. The initial apprehension and mistrust have been replaced with friendly cooperation and respect. They have helped us out many times and hopefully they have appreciated the help that we have given them. It has had no negative impact on the neighborhood and has not increased our calls for service in that area. If anything, it may have decreased problems in the neighborhood because of the extra-patrols that police officers continue to do in that area. In closing, I would like to say that we are sad to see the Robert B. Lewis House leave Inver Grove Heights for another location. Because of circumstances beyond our control, they have a need to relocate and our loss will be another's gain in this case. I would like to encourage you to seriously consider all of the positive things that they would bring to your community. If you do have any questions, please feel free to contact me and I would be happy to discuss it with you. Respectfully, FREDRICK E. STAHL, DIRECTOR OF PUBLIC SAFETY �20� Lieutenant Chuck Kleck iyv Patrol Commander cc: Joelene Evenson Battered Women's Shelter Standards: A. Facility Standards. 1. Facility. The facility shall comply with all applicable codes,ordinances and licensing regulations of the state and/or local jurisdiction in which the facility is located. 2. Policies. There shall be written policies and procedures regarding a. Measures for securing the facility and its occupants; b. Security of belongings for residents; c. Provision of food for shelter residents. Programs shall ensure culturally appropriate food is available; d. Provision of access for residents to clothing and personal hygiene items,including those which are culturally appropriate; e. Available laundry facilities at no charge to the residents; 1: Disaster plans and procedures,for meeting potential emergencies such as fire and severe weather, g. Designated smoke-free and smoking common areas. B. Program Standards. 1. Shelter. Programs shall provide temporary emergency housing for battered women and their children. 2. General Advocacy. Programs shall provide assistance in meeting a battered woman's self-defined needs, through a. General services which must include but are not limited to: a staffed office within the defined service area,24- hour telephone access so that one telephone call enables a battered woman to speak directly to an advocate, arrangements for emergency housing,transportation to safety,accompaniment to appointments as appropriate; coordination of services provided by other agencies;and b. information and referral to resources which may include but are not limited to: child care,services for children,income maintenance,legal services,food,clothing,medical services,transitional housing resources, and social services. 3. Legal Advocacy. Programs shall provide assistance in pursuing civil,criminal and family court remedies. 4. Group Interaction. Programs shall provide regular,ongoing opportunities for group interaction/gatherings among battered women through formal support groups and/or informal settings. 5. Safe Homes. If providing safe home services,programs shall screen and train safe home providers and use written agreements outlining responsibilities of the program and safe home provider(s). Rules for safe home residents shall be provided to residents in an accessible and understandable manner. Safe homes include any quarters used as a safe home,such as a hotel or motel. 6. Community Education and Professional Training. Programs shall assess the-community's training needs and schedule training each year to meet some of the identified needs. Programs shall provide training to at least one of the following audiences: community groups,schools,churches,legal,law enforcement,medical,mental health,social services,court personnel,etc. 7. orientation and Staff Development. Programs shall provide orientation for new employees,volunteers and board members as well as ongoing opportunities for staff(paid and volunteer)development. 8. Systems Change. Programs shall improve the community's response to battered women and their children by assessing the systems change needs in the area and developing a plan targeting at least one system such as schools,churches,legal,law enforcement,medical,mental health,social services,courts,etc. Systems change includes such activities as influencing and developing policies,procedures and practices,as well as community organizing. -CAC vr Together We Make �Difference 20730 Holyoke Avenue West • P.O.Box 1256 • Lakeville,MN 55044-1256 (612)985-5300 TTY(612)985-4077 • 'Pax(612)985-4015 June 30,2000 Mayor Michael Warner. Hastings City Council City Hall 101 East 4th,Street, Hastings MN 55033 Dear Mayor Warner and City.Council Members: I am pleased to correspond-to you in supportof the proposed development of the Guardian Angels Property by Sherman Associates. Sherman Associates is proposing a development project that addresses many needs of thg Hastings Community— affordable housing,child care/preschool,a community center and a shelter for battered women. Community Action Council(CAC)is extremely grateful that Sherman Associates bas agreed to donate the rectory building to our agency for use as a battered women's shelter as part of their proposed project. Over the past several months we have been searching for a new site for our Lewis House Shelter which is currently located in Inver Grove Heights. The project being propoSed by Sherman Associates affords CAC the oppoMmity to utilize:the rectory building to accommodate these needs, as well as enhancing our existing services to battered women,their children,and others in . the Hastings area. In 1999 alone,we provided services to 435 individuals from Hastings through our Lewis House Shelters,our Domestic Violence Outreach Services and our Violence Pmventien.Education presentations. For over 20 years,CAC has provided quality services to battered women and their children. The communities in which our shelters are located have supported our work and have seen us as an asset to the neighborhoods.in which we are located. CAC maintains highly secure facilities and local law enforcement agencies have expressed that neighbors in areas surrounding our shelters benefit from our safe environment and our close relationship with their police departments. The City of Hastings and Dakota County will greatly benefit from this venture. There is an extreme need for affordable housing throughout the metropolitan area and Sherman Associatds is responding to this need. The proposed housing' would provide families,young professionals and other residents of Hastings.the ability to secure•such necessary housing. An affordable daycare and a preschool,to be housed in the school building,would further enhance the quality of life for the young families that are working and living in Hastings. ' Residents of Hastings would also gain a community center from this project through the renovation of the existing " church building.. Such a center could be.utilized by area schools,youth groups,civic organizations,and other agencies to provide a space for children;teens and adults to come together for a variety of activities.' Community,centers.are known to.promote cohesiveness and civic involvement,provide positive,activities for children and youth,and build upon the strengttls that exist within individual communities. Shemran Associates has-designed a project that will provide a variety of benefits to the City of Hastings, our agency, and Dakota County. Community Action Council ism support of this"project and the many ways in which it will enrich this community. Sincerely,. - C�r Mara'Aja-I 261te EvensonPresident/CEO r Community Action-Council Violence Prevention and Intervention Services AN EQUAL OPPORTUNITY EMPLOYER UT/ZT/00 lU:x4 MA UlAiUAtXla 5=2UL I a ADZIWILA1nO UVJ CITY OF HASTINGS 1014th Street East•Hastings,MN 55033-1955 651-437-4127 •Pax: 651-437-7082 July 17, 2000 Minnesota Housing Finance Agency 400 Sibley St, Ste 300 St. Paul,Minnesota 55101 The Hastings Heritage Preservation Commission(HPC)wishes to express its approval for Sherman Associates' proposed redevelopment and use of the Guardian Angels buildings and for the design of the new townhouse&tu'be•built,on the property. Guardian Angels church and school are prominent landmarks in the historic area of Hastings.. The church represents the Catholic contribution to the community since 1868. The school is a handsome design using materials such as copper, slats,brick and wood floors and trim which would be very costly to duplicate. Historic preservation requires a compatible:reuse for the building.: Sherman Associates willingness•to take on the remodeling of these historic buildings is very welcome, The HPC has reviewed the design of the new townhouses and finds them compatible with the neighborhood in terms of size,materials and general design. The architecture reflects the verticality of the nearby housing. The new construction will reflect the brick, stone and clapboard used nearby. We encourage N4HFA to give the Sherman Associates proposal positive consideration for these reasons as well as for the community benefits of affordable housing and related services. Yours truly, _ ,1, , :•,r: !a� ��c h�aitt. oar 1J�^ � ��° G rls Richard Thorsen Chairman HOffUnV Vn the Mic;WpPl v r i c r�^v �V.yY rm vicuucollo .+a.a:u�uu! w nvvvvansaiv �„� , CITY OF HAS'T'INGS 1014th Street East •Hastings,MN 55033-1955 651-437-4127 •Fax: 651-437-7082 July 17, 2000 Minnesota Housing Finance Agency 400 Sibley St, Ste 300 St. Paul,Minnesota 55101 The Hastings Housing and Redevelopment Authority supports the application of Sherman Associates for the redevelopment of the Guardian Angels Block for affordable housing. We commend Sherman Associates for proposing this comprehensive approach to affordable housing and services supporting children and families. The HRA has actively supported the preservation and reuse of historic properties and the redevelopment of the downtown neighborhood for thltV JMA". This proposal is perfectly consistent with our vision of a neighborhood with homes,jobs, shopping, recreation and access to transit. The HRA encourages a-variety of in6ow6&ups, family sizes and ages to make their homes in This area. Within four blocks of the Guardian Angels Block are over 100 apartments and about the same number of single family houses, 3 blocks of shopping, many employers-some with 50 to 100 employees,two banks,two elementary schools, two parks and several churches. We are planning a transit center at the nearby depot. Sherman Associates asked the HRA to consider lending$100,500 to enhance the appearance ofthe townhouses with face brick The neighbors asked that materials compatible with the brick school and stone church be used with some architectural detailing from the neighborhood. At their meeting of July 13, 2000, the Commissioners voted unanimously to make the loan to Sherman Associates at the appropriate time. Yours truly, „ u1,1tI ;,nsr rU''„ Clarence Soleim, Jr. Chairman Th;:; t,�.v,,o�- , , i, .. n i.1,�'..;?'t .-';111111) �y ii-+31`l71 !'11i 8-11 Pon the No=hdn t /"-Sibley Street m w s 0 �3 1 �� O C C 1 I Ramsey Street M J � G�%� C ��� ��� \s 2 ro 7 CD C0,65 3 Guardian Angels Block + Hastings,Minnesota F ;zi a Shasnnn Associates Paul Madm+Associates,Ltd. N y S M EM M ® m r V ® ® - i ® ® � it I ® EN i I ® ® = r EM EM II ii ii m u ii IN IN - ii 1 Ell m, I' EM EM - f=� �� Guardian Angels Block his s Q Hastings,Minnesota RM + N °� i a19 • a shn Amm mes C Paul Madson+Associates.UL — l \ — — — — — — I 1{ �rr,` fits I I O p o i iOil n�� U) > J i i I i t • j m • i� i I �—� 4 t0. I 1 —�— .. i 1 D T S r - - - - - - - - c 0 D � MZ rn� C D o r Z n OC) -o M f f f f V V y V N < xMr 61 1�/ n c gngm Z v Ts C sr TV JVr D i! 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PROJECT PROFORMA Guardian Angels Black RedetielDpment USES OF FUNDS DATE_ 6127/00 TOTAL USES OF FifNDS 235 500,00 SOURCES OF FU NOS Transitional Housing Grant 7 OODAO MARIF units(4) 7 000,00 CBDG Hastings HRA 200000.00 Livable atles 10 011.00 Tax Credits 0 QO MHFA elrardebillty I=n/MET CDunn clHOU jearFund 1 0 .00 MORTGAGEMHFA 650000.00 TIF Supported Mortgage 1.625 006 00 TOTAL SOURCES OF FUNDS 00 OODAO 235 00.00 INTEREST RATE 6.80% AMORT. ,30 years ! ,` MORTGAGE E AMOUNT 2025000.00 ANNUAL DEBT SERVICE (combined)<r;: 156,40Q.00 DEBT SERV.OOVERAGE 1.15 2 760.00 VACANCY 796 24 300.OQ Reserves OPERATING EXPENSES (Rectory&Churchl 9 500.0 OPERATING EXPENSES 1 0 AO OPERATING EXPENSES Reductlontor'TIF 000.00 TOTAL INCOME REQUIRED 364912.00 PROFORMAINCOME 2 Tdwnhouse 2 beds 0$6831mD \ 4 Townhouse 3 beds @$789/mo b37 87206 8 2beds Apts. x$683/mo A;9 008 1bedsAge. @$571/mo4 2 beds apts,MARIF 8$400/mD 02 Townhouse 2 beds E�gggS/ 20 0.0 4 Townhouse 3 beds �926/ma Misc.Income; / 4400.00 Daymm/Preschool 4.500.00 Shelter 3,45 j0O COmmanity Center 72.000.OD TOTAL INCO ME 665000 4,9311!D0 Page 2 of 4 PROJECT COST STATEMENT Wardian Angels Block Redevelopment DATE-_ b127/00 In COSTS�, Remade School Building 34000 si (20 units and Daycareipreschool) Construction I2 Townhouses 2,000 900.00 Brick Vaoeere 9 Tawnhomes(Match Historic District) 1'2 00D00 Remodel Rectory (Robert Lewis House) l0 500.00 Pathfinders P77000.D0 land D0.00 Remodel Church (Community Center) 800 000.00 Contingency 5% $297 000 50 000.00 Subtotal Direct Casts 0.00 045 400.00 Arch/Eng 0,00 Survey 'U'50.0011M Legal 15 000,00 lesp.Arch.. 51000,06 Appralsel - 00.00 4,000.00 Marketing r,er nmL me 0,00 Leasing 943AR 0 Interim Intreest 0Underwriter 0Developers Fee 0DeuxtopersProjectOverhead Phn&Coordina liar Fees Parrn.Loan Fees 0Mort.Registration ion71 tie insurance5011Tests . Syndication/Tax Credit Submission Costs �1OldD0.Q0 Soft Cost Contingency 496 BO 0 AO` Interest on Contract 0,000.00 Subtotal tadlrect Casts 3D 600.00 119 150 100,00 dTA POJ '53T —� 35 500.00 Page 1 u14 Vlll-B-2 Memo To: Mayor Werner and City Council From: Matthew Weiland, City Planner Date: August 14th , 2000 Subject: First Reading/Order Public Hearing-Rezone(Hastings Marketplace C-4 to R- 4 PRD) The City has initiated the rezoning of property (legally described below) from C-4 Regional Shopping Center to R-4 PRD Medium High Density Residence Planned Residential Development. Outlot B +C, Hastings Marketplace, according to the recorded plat thereof, and situated in Dakota County,Minnesota Background Information: Comprehensive Plan Classification: The subject property is currently classified U-III(High Density Urban Residential 8+residential units/acre). The proposed R-4 PRD Medium High Density Residence Planned Residential Development is a consistent zoning for this land use. Zoning Classification: The subject property is currently zoned C-4 Regional Shopping Center. The proposed zoning is R-4 PRD Medium High Density Residence Planned Residential Development. This zoning classification allows a mixture housing as well as a mixture of uses. The area around this property is comprised of many housing types and a variety of land uses. This is a good zoning classification for this property because it allows for a mixture of densities and a higher housing density which are goals of the City's Comprehensive plan. Surrounding Properties: The areas surrounding this property are currently zoned Public Institution, C-4 Regional Shopping Center,R-3 Medium High Density Residence and R-1 Low Density Residence The area around this property is comprised of many different housing types and a mixture of uses from commercial to government offices. Planning Consideration: This property is located appropriately for higher density housing. The R-4 PRD zoning classification would allow this property to be redeveloped with a mixture of uses and a higher housing density which would allow for more affordable housing in the City. This property is identified as a high density housing property in the 2020 Comprehensive Plan and the proposed zoning is consistent with the goals of the Comprehensive Plan. Planning Commission Recommendation: Planning Commission recommended approval of the rezoning of the property to R-4 PRD Medium High Density Residence Planned Residential Development and at their 8/14/00 Planning Commission Meeting. Recommended Action:: Recommendation to approve the first reading of an ordinance rezoning the property to R-4 PRD Medium High Density Residence Planned Residential Development and order a public hearing for Septemeber 5t',2000. 111111..:::: EW. • . • a:�\`a1 n o"r�'��iiiiri 111�1��_��� g :rc„: �ym•-� �C� p;�"ry`n1 {L]*1t rails ! �l11� !'i° �'.ira �I ( `wr71■Lyss�� i.7r�11-�.� >1L �° `�r� � ,z7�9 �J�]` CJ®,til[ ; C71 whi f(� ;iQL lr�l a7[ az i�Ir� ii"diiil7:1 [•� a®a 1 NO, Lo ! 4 !� i —i I i�� ®t7� �7■ +1 '4]1� " _ F ■A, s.3' roul ' . f :®:.�i irl L F L I `j' ( r■�' ■,�„ j /!�� .��' Bier 1-1 � / I � �i.i� tl �� l.J F �Y� �L J ol€ fA 1 � I a a u �r i m M��i��� II `©■ISI■Y, ®' Eli : ,��' — w•Y i. �' p ■® �'�' ��'� p 1s«�,.I� ��■ ,. ® p r Pit eSStA;?✓�E 4 ■■ � , � X11 ORDINANCE NO. , SECOND SERIES AN ORDINANCE OF THE CITY OF HASTINGS,MINNESOTA AMENDING SECTION 10.01, SUBDIVISION 1 OF THE CITY CODE HAVING TO DO WITH: OFFICIAL ZONING MAP BE IT ORDAINED by the City Council of the City of Hastings as follows: Subdivision 1. The following described properties are hereby zoned from C-4 Regional Shopping Center TO R-4 High Density Residence PRD PLANNED RESIDENTIAL DEVELOPMENT: Outlot B+C,Hastings Marketplace, according to the recorded plat thereof, and situated in Dakota County, Minnesota ADOPTED BY THE CITY COUNCIL THIS DAY OF , 2000. Michael D. Werner, Mayor ATTEST: Melanie Mesko,Administrative Assistant/City Clerk I HEREBY CERTIFY that the above is a true and correct copy of an ordinance presented to and adopted by the City of Hastings, County of Dakota, Minnesota, on the day of , 2000, as disclosed by the records of the City of Hastings on file and of record in the office. Melanie Mesko,Administrative Assistant/City Clerk (SEAL) This instrument drafted by: City of Hastings 101 4th ST. Hastings, MN 55033 VIII-B-3 Memo To: Mayor Werner and City Council From: Matthew Weiland, City Planner Date: August 14th , 2000 Subject: First Reading/Order Public Hearing-Rezone (Park Place I-2 to 1-1) The City has initiated the rezoning of property (legally described below) from 1-2 Industrial Park Storage to I-1 Industrial Park. Lot 1, Block 1, Hastings Industrial Park No. 4, according to the recorded plat thereof, and situated in Dakota County, Minnesota Background Information: Comprehensive Plan Classification: The subject property is currently classified I(Industrial). The proposed I-1 Industrial Park is a consistent zoning for this land use. Zonin¢ Classification: The subject property is currently zoned I-2 Industrial Park Storage. The proposed zoning is I-1 Industrial Park. This zoning classification allows service/retail by special use permit in the Industrial Park district. The area around this property is comprised of Industrial land uses. Surrounding Properties: The areas surrounding this property are currently zoned 1-1 Industrial Park and I-2 Industrial Park Storage. The area around this property is mostly vacant with a Towing Buisness directly to the East. Planning Consideration: This property is cost prohibitive to serve with sanitary sewer service, and is best suited for a use with minimal sanitary sewer demands. This facility is required per building code to have a bathroom on site,and the only other sanitary use will involve the emptying of storage tanks from RV's. The site will have holding tanks, which will then be pumped on a regular basis. The site will have water service. Planning Commission Recommendation: Planning Commission recommended approval of the rezoning of the property to I-1 Industrial Park at their 8/14/00 Planning Commission Meeting. Recommended Action: Recommendation to approve the first reading of an ordinance rezoning the property to I-1 Industrial Park and order a public hearing for September 5"',2000. N C? V sf1 c4 p ¢ 0 (� o Z •� Do 0600066609 0 J a c LN a N .('A ^W' a m ¢ ti ti ti o si _ _ N n 0 • N00 96606 w y Z N MILLARD AVE 3 eF M4 sr a Iry K W ...i3O x;i. - ..... .L) a �arsz�,az, lmuw-' lo w s #at .�+aar3 sanni a +. e- ta,i 3 4as.s» !L ' j u6 £Y Y n tFpv�da d W i V "d f a � er s e + a 0 Q. ,�to aaaY'a 0 NOB083WWOO $x-- rh .._.ar}.x.., � �a •it£%`ti i S xa v.c .s x - a r T'.f x. SxflM'KS2YWt%Y 'eu -...E.'ib aw4rr wfwF:. • 'L; ..ixa�e 1'3"ro- - t .x +:� N e i w a T }, m� a 61 / d ORDINANCE NO. , SECOND SERIES AN ORDINANCE OF THE CITY OF HASTINGS, MINNESOTA AMENDING SECTION 10.01, SUBDIVISION 1 OF THE CITY CODE HAVING TO DO WITH: OFFICIAL ZONING MAP BE IT ORDAINED by the City Council of the City of Hastings as follows: Subdivision 1. The following described properties are hereby zoned from I-2 Industrial Park Storage/Service TO I-1 INDUSTRIAL PARK: Lot 1, Block 1, Hastings Industrial Park No. 4, according to the recorded plat thereof, and situated in Dakota County, Minnesota ADOPTED BY THE CITY COUNCIL THIS DAY OF , 2000. Michael D. Werner, Mayor ATTEST: Melanie Mesko, Administrative Assistant/City Clerk I HEREBY CERTIFY that the above is a true and correct copy of an ordinance presented to and adopted by the City of Hastings, County of Dakota, Minnesota, on the day of , 2000, as disclosed by the records of the City of Hastings on file and of record in the office. Melanie Mesko, Administrative Assistant/City Clerk (SEAL) This instrument drafted by: City of Hastings 101 4th ST. Hastings, MN 55033 vin-B-4 MEMORANDUM TO: Mayor Werner and City Council FROM: Matt Weiland, City Planner DATE: 8/16/00 SUBJECT: Special Use Permit- Park Place Storage Condominiums The I-1 district allows retail and service uses by special use permit. Park Place Storage Condominiums sells storage space for use, rather than renting the space. The units are heated and have secure access. The special use permit is reviewed administratively once a year to ensure that the conditions of the permit are being followed. This land is appropriate for this type of use due to the prohibitive expense of extending sanitary sewer service to this location. The Park Place Storage Condominiums will have one bathroom per building code, and a disposal areas for RV's to empty holding tanks. Waste product will be held in holding tanks and pumped regularly. Background Information: 1. Comprehensive Plan Designation:Industrial. The proposed use of the property is consistent with the plan designation. 2. Zoning: The property is currently in the process of being rezoned from I-2 Industrial Park Storage/Service to I-1 Industrial Park. 2. Existing Conditions: The land is currently vacant and undeveloped. 3. Proposed Conditions: The submitted plans show 7 buildings for approximately 34,200 sq. feet of space. The buildings are between 4500 and 4950 sq. feet in size.Drive aisles will be paved and curbed. 1 Action Requested: A motion to recommend approval of the Special Use Permit for Park Place Storage Condominiums to the City Council, subject to the following conditions: 1. That the structures will only be used for storage purposes. 2. No office/manufacturing/retail uses will be allowed to operate within the storage spaces. 3. A condominium association must be formed and the declarations recorded with the final plat. The declarations will address the following issues: 1. Maintenance of the common areas. 2. The City has the right to enter the property to perform property maintenance, if necessary, and assess the costs to the property owner. 3. Alarms in the septic holding tanks should be wired to alert City officials in an emergency situation. 2 LAND USE APPLICATION CITY OF HASTINGS 101 4th Street East, Hastings,'MN 55033 Phone(651)437.4127 Fax(651)427.7082 Address of Property Involved: !i,z✓ / n/O (/ Legal Description of Property Involved: e( Applicant: Official Use Only � C + Name Pe-',.4 /-Yee Date Rec'd Address File No. ((�4 Co ti^i� A) M NJ <,535-7 Fee Paid Phone _�Ia Rec'd by Ordinance# Section Owner(If different from Applicant): Name Address Phone Request: Rezone: Special Use: Comp Plan Amend: Subdivision: Site Plan: Vacation: Variance: Other: Description of Request(include site plan, survey, and/or plat if app]icable): D c` X r t r I u rs _r tic xk 1& /A CaL U rT 1 4 pp12 Act _♦ _- - 61e,-) Signature of ppl cant Date Signature of Owner Date cn p "' .:3O Q N CCU (V y co CJ CD ry ' `M N D ~ a ` dh� O n r� F— U U LV N xx O p• :? .a ) W n a U 2Ja 30213VMOO rimae it ' F r fa. i i � t i `E r y":x .vt°3a.,�� '�--y*•ih� 3 � sx�. §hr.'r*tt .4"d""W' ^i44'dSr� CS 9YL.� s ---- mRa b rY."j VIII-B-5 MEMORANDUM TO: Mayor Werner and City Council FROM: Matt Weiland, City Council DATE: 8/15/00 SUBJECT: Roof Sign - 1"National Bank Building located at 119 W 2nd St. The Downtown Business Association is requesting permission to place a directional/roof'sign on the 1" National Bank Building located at 119 W 2" St. They are requesting the sign as a way to adequately advertise the Historic Downtown's location. This sign would be a directional sign and not a commercial advertisement. The property is located in the C-3 zoning district. Roof signs are only allowed in this district when they are approved by City Council. The only signage permitted for this district includes wall signs that are less than 20%of the wall area and one pole sign not to exceed 100 sq ft in area or 20 ft in size. The applicant has indicated a need for the sign to provide better directions to the historic downtown. The sign would be 4 ft x 16 ft and would be located on the wall of the second level 6"above the roof line. The bank property currently has a free-standing sign and some wall signage. A site location map, applicant letter, site pictures and a diagram of the proposed sign is also included with this memo. Background Information: 1. Sign Ordinance- Roof Signs: To provide reasonable flexibility in respect to the sign regulations set forth in this section, the City Council may approve an application for a roof sign where an exception would be consistent with the intent of these regulations, in cases where the applicant demonstrates practical difficulties in using a wall sign or freestanding sign. However, no roof sign shall exceed in size the district requirements for freestanding signs. If the City Council approves a roof sign, the area of the roof sign may be subtracted from the allowable freestanding and/or wall signage allowed for the property and/or building. It should be noted that if the City Council approves the use of a roof sign on this site, it is still the applicants responsibility to get the permission of the building owner to do so.This sign would serve as a directional sign to the historic downtown which is in the vicinity of the bank. The bank has agreed to allow the sign to be placed on it's building and supports the directional sign. Although there is existing signage on the site, the placement of this sign on the property is in a location that would not impact or add to the existing sign area. This sign would be located on the wall of the second level and is only located technically 6" above the existing wall area. Action Requested: A motion to recommend approval of the roof sign request with the following conditions: 1. The applicant will be responsible for getting the necessary permission from the building owner to put up a roof sign. 2. The illumination of the sign shall be designed not to be obtrusive to motorists or adjacent property owners. cc: Downtown Business Association a`a 44 W c .o Xa J �D } lob JUL.26.2000 9:09AM P 2 FROM : Panasonic PPF S1VAV*A:ad,VA- E80mate No, 7188 I E bnob aom.d 1250) 01:49:e/µ, DOWNTOWN HASTING8 Attn: 203 EAST 2ND ACCL tit: 275 Phone: (651) HASTINGS,MN Fax: (651) - Prepared For, Thank you for taking time with me,and for your Interest In Sign-A-Ramal Listed below Is the quotation on the items we discussed. If you have any question ,please dg not hesitate to call. Terms:Fifty percent down:the balanFs is due upon delivery of order,In the event of cancellation after the proposal,the balance due shall be equal to the cost of design,the material used,and labor cancellation of through acceptance of this receipt of the cancellation.If you have any quest• ns call us at ou9h the date of � Your earNest convenience. Category Wowftd" Pr4ductCode: MDOPaInlod,s ou"Iy: 1.00 Color: BROWN sin: 48 Inch x 192 inch X.5 lx:h Sidle: 1 Pdca!: $544.92 beecriptlon M1�+d.�Mryi�l'11Nhi4�'���k1R�'��AE�I',(�isr �:' 5844.92 i i I i tidse: ......• ------ r Sub-Total $844.92 ;. salol Tax $41,92 shipping $0.00 Total $898.54 8iflCQfQIy, Brad S/GN*Aw-RABEENEENEEN MA 433 E.Mendota Rd. West St.Paul,MN 56118 Phone:651-457-0070 Fax:651.457-0131 (mnsignarameoprodipy.net) Pape 1 of 1 SIGN PERMIT APPLICATION City of Hastings 101 4th Street E. Hastings,MN 55.033 Phone(651)437.4127 Fax(651)437.7082 SITE ADDRESS: LK ,AIA? )?AetC LEGAL DESCRIPTION: Applicant: / Property Owner: Name: be wA7ow a j vs j nest-. /gscce. Name: Address: -Z t--t- Vh ns 4 Address: Phone: y37 - 79 Y� Phone: Indicate below the size and type of all existing and proposed signs. Circle F for freestanding signs and W for wall signs. SIZE OF PROPOSED SIGN AREAS SIZE OF EXISTING SIGN AREAS FT/IN X FT/IN = .SO. FT. MIN X FTAN = SO. FT. Al X /Cl = Age/ ° F X = F W X = F W X = F W X = F W X = F W Total Square Footage 49V� Total Square Footage All dpplicants shall submit a sign plan drawn to scale indicating the height, location, setback from all property lines, design, construction materials and type of lighting. In addition, applicants shall satisfy all requirements contained in Section 10.075 of Hastings City Code. I HEREBY ACKNOWLEDGE THAT I HAVE READ THIS APPLICATION AND STATE THAT THE INFORMATION IS CORRECT AND AGREE TO COMPLY WITH ALL HASTINGS ORDINANCE REGULATIONS FOR SIGN CONSTRUCTIONf AND PLACEMENT. SIGNATURE: APPLICANT r c' t? u�na Ik=��"'f DATE OWNER DATE APPROVED BY: HASTINGS BUILDING OFFICIAL CITY PLANNER Date Rec'd: �� Fee: $ Date Paid: Permit#: First National Bank August 2,2000 Downtown Business Association Bob Hollenbeck 212 2'ST E Hastings MN,55033 RE: Sign-Historic Downtown Hastings Downtown Business Association Members, This is formalize our discussions regarding the proposed placement of a Historic Downtown Sign on our building. I feel the placement of the signage would be beneficial to the Hastings and welcome the opportunity to assist the Downtown Association. The following outlines some of our general terms and conditions we discussed. 1) The Downtown Association would be responsible for obtaining any permit or local zoning consent that may be required. 2) The Downtown Association would be responsible for the cost of the sign.This includes installation. The maintenance would also be responsibility of the downtown Business Association. 3) The First National Bank would need to consent to the design,size and placement of the sign on the building. 4) The First National Bank reserves the right to remove the sign if it feels necessary in the -. future for any reason. The First National Bank has a long history with the downtown Business Community and I look forward to continuing that relationship. I look forward to working with you on this project. Sincerely, Dennis L Martodam Branch President 109 N.St.Paul Ave. 119 West Second Street Highway 55&Pleasant 406 Main Street 109 West Main 2551 Broadway Ave 208 North Broadway Fulda,MN 56131 Hastings,MN 55033 Hastings,MN 55033 Lakefield,MN 56150 LeRoy,MN 55951 Slayton,MN 56172 Spring Valley,MN 55975 507-425-2575 612437-3106 612437-3106 507-662-5281 507-324-5481 507-836-8507 507-346-7378 FAX(507)425-2579 FAX(612)437-2418 FAX(612)437-2418 FAX(507)662-6167 FAX(507)324-5102 FAX(507)836-8210 FAX(507)346-7985 MR ltl%-4 ONE" I=F-' JMF�l VIII-B-6 To: Planning Commission From: Matthew Weiland, City Planner MEMORANDUM Subject: Zoning Text Amendment - SECTION 10.07. SPECIAL PROVISIONS. Date: August 17, 2000 Background The City has received a request to allow temporary car sales in commercial districts. The Zoning ordinance currently allows temporary outdoor merchandising events and temporary outdoor garden centers in commercial districts. These outdoor events are limited to a certain number each year. The Zoning ordinance does not currently allow temporary car sales. Car sales are only allowed by special use permit in the C-2 zoning district. The City has a number of existing car dealerships permitted within the City. Temporary car sales would take up a large amount of space in existing parking lots. Site plans are approved with a required amount of parking to serve that land use parking need. The temporary car sales held in the past in Hastings were held in the parking lot of a vacant building. City staff would also be concerned about who would be allowed to hold temporary car sales. It could not just be limited to car dealerships within the City. City staff feels that the current zoning ordinance allows reasonable outdoor sales and that the City also allows a reasonable amount of property to sell cars in the City. City staff has been provided with a list of Cities that currently allow these temporary sales. The City should evaluate whether or not temporary car sales are a desired use and service in the City that the current car dealerships can not provide. If temporary car sales are considered a desired use, then the following issues should be addressed in the ordinance. I. Location 2. Impact to existing Parking 3. Traffic Circulation and Safety 4. Duration of events 5. Number of Events per year 6. Who can do a car sale (Any Licenced Car Dealer?) 7. Amount of parking lot used 8. Tent requirements 9. Use of large Balloons 10. # of outdoor events allowed at same time 11. Signage and Advertisement A public hearing was held before the Planning Commission on July 17',2000. Doug Erickson, of Hastings Ford spoke at the public hearing regarding past sales events. Members of the Planning ■ Page 2 August 17, 2000 Commission expressed concern for pedestrian safety and traffic issues, with off-site car sales having to share space with an existing business. Other Planning Commissioners did not see the need for this type of special event. Planning Commission Action The Planning Commission moved to recommend to the City Council the denial of a zoning text amendment to allow temporary car sales in the C-4 district. ■ V111-C-1 MEMORANDUM To: Mayor Werner& City Councilmembers From: Melanie Mesko, Administrative Assistant/City Clerk Date: August 15, 2000 Re: Request for TRAC Service Outside Hastings City Limits -------------------------------------------------------------------------------------------- Council Action Reau� eeted: Staff is recommending denial of the request to provide TRAC transit service outside the Hastings City limits. Background Information_ Staff has been asked to provide TRAC service outside the Hastings City limits. Past practice and past Council direction was to provide TRAC service only within the city limits. Attached is a letter from Theresa Thomas at Anderson Performance Improvement requesting additional consideration for service outside the City limits. Staff is checking with both the Metropolitan Council as well as MHPOT for possible impacts to funding if service areas are changed. If you have any questions, please do not hesitate to contact me immediately. Attachment: Letter from Anderson Performance Improvement Cc: Theresa Thomas, Anderson Performance Improvement August 10, 2000 City of Hastings Melanie Mesko 101 41h Street East ANDERSON Hastings, MN 55033 Performance Improvement Hastings City Council, On behalf of our tenants and employees, we would like to ask your help in soliciting the services of the Trac system. Please add this as an agenda item at your next city council meeting on August 21. We currently house nearly 250 people in our building including several LifeTouch employees. Many of these people could use the services of the Trac system. Our employees are contributing members to the Hastings community and do deserve the use of city provided services. Please advise at your earliest convenience the results of the council discussion. Best regards, Theresa Thomas x2:8x Margo Avenue South Hastings Minnesota 55033-9436 . Phone: 651.438.9825 Fax: 65 x.438.9826 . apic@andersonperformance.com - Vlll-C-2 International Union of Operating Engineers " LOCAL UNION NO.49,49A, 49B, 49C, 49D and 49E MINNESOTA NORTH DAKOTA SOUTH DAKOTA(East half) MICHAEL S.WENDEL,President NO. Affiliated with A.F.L.-C.I.O. DUANE L.OTNESS, Vice President DAK. O 49— - , TIMOTHY L.LELAND, ? s Recording-Corresponding Secretary JOHN H.PETERSON,Treasurer SO. DAK. MINN. FRED P. DERESCHLIK, Business Manager-Financial Secretary 2829 ANTHONY LANE SOUTH—MINNEAPOLIS,MINNESOTA 55418-3285 Phone:(612)788-9441 FAX(612)788-1936 July 28, 2000 Mr. Dave Osberg City Administrator City of Hastings 101 East 4th Street Hastings, MN 55033-1955 Dear Mr. Osberg; Concerning Article XX-Hospital-Medical, Section 20.4 entitled, "Early Retirement W.O.E. Local No. 49 is respectfully requesting that the City of Hastings waive the language under this section for employee Twyla Geiken because of special circumstances which will require Ms. Geiken to move out of the area. Sincerely, - INTERNATIONAL UNION OF OPERATING ENGINEEE LOCAL NO. 49 Jim Hansen Area Business Representative JH/dka opeiu #12 afl-cio cc: Twyla Geiken BRANCH OFFICES Box 279 2002 London Road Rt.9,Box 302 1848 2nd Ave.SE 8 North Enterprise Drive Bagley,MN 56621 Duluth,MN 55812 Mankato,MN 56001 Rochester,MN 55904 Virginia,MN 55792 (218)694-6206 (218)724-3840 (507)625-3670 (507)282-0401 (218)741-8190 2109-251st Street 2901 Twin City Dr. 3002 1st Ave.No. 724 Washington N. St.Cloud,MN 56301 Mandan,ND 58554 Fargo,ND 58102 Grand Forks,ND 58203 (320)252-2162 (701)663-0407 (701)232-2769 (701)775-3969 J 20.3 INSURANCE COMMITTEE: The EMPLOYER shall establish an Insurance Committee to review the insurance policy in the event of a a carrier or policy change. There shall be one (1) member of the bargaining unit from each department on this Committee. 20.4 EARLY RETIREMENT: The City shall provide paid health insurance for employees and their dependents, for employees who retire from the department after at least 10 years employment with the City and having reached the age of 55 years. The City will discontinue providing insurance when the employee reaches the age of 65. After 1987, any employee electing early retirement will only be eligible for City paid health insurance if the employee retires within a month of their 55tH 57tH 59th 61st, or 63rdbirthday. Regular full-time employees hired after December 31, 1992 are not eligible for the early retirement health insurance benefits. ARTICLE XXI - HOLIDAYS The EMPLOYER will provide the employees twelve (12) paid holidays to be as follows: • New Year's Day - January 1 • Martin Luther King Day-the 3rd Monday in January • Presidents Day-the 3rd Monday in February • Memorial Day-the last Monday in May • Independence Day - July 4th • Labor Day - the 1st Monday in September • Veteran's Day- November 11 • Thanksgiving Day-the 4h' Thursday in November - • Day After Thanksgiving • Christmas Day - December 25th • Two (2) Floating Holidays Providing that such employee shall work their regular work day preceding such holiday and the regular work day following such holiday, unless the employee is on vacation or absent from work because of an excused absence, or because of an accident suffered while performing his/her regular duties for the EMPLOYER. When New Year's Day, Independence Day, Veteran's Day or Christmas Day fall on a Sunday, the following Monday shall be celebrated as the holiday. When New Year's Day, Independence Day, Veteran's Day, or Christmas Day fall on a Saturday, the preceding Friday shall be celebrated as the holiday. Any premium pay for hours worked for holiday pay shall be based on the actual holiday, rather than the observed holiday. 16 Mlidn AINRrdi r a e s e H t e o a r Tanqueray 0 E ry f F i ry G AosCn Community Response Canticle PlaceHoward Brown Health Center Chicago House Sinai Family Health Centers August 10, 2000 Marty McNamara Hastings Parks & Recreation 101 4th St. Hastings MN 55033 Dear Marty, On July 15'", Twin CitiesOChicago AIDSRide 5 presented by Tanqueray concluded with a joyful and emotional Jictory Ride through Grant Park in Chicago. The Ride was an enormous success! 1,471 ordinary people had come together to do something very extra-ordinary: they rode their bikes over 500 miles in six days and raised in excess of$4.5 million for people living with AIDS/HIV in the Midwest, The riders were joined by a group of 425 selfless, generous and altruistic volunteer crew members who donated their time and sweat to make the Ride a reality. The crew staffed pit stops, set up and dismantled each campsite, carried water and ice, provided much needed massages, chiropractic and medical care, and did everything else necessary to move a mobile city with a population of 2,000 people through Minnesota, Wisconsin and Illinois. The Ride is a massive undertaking with amazing benefits. Without organizations like yours, however, the Ride would still be just a dream of what people are capable of doing. Instead, you have taken a bold step in changing the world by supporting our Ride. Words can not begin to express our gratitude for your contribution to the success of our fundraising efforts - $4.5 million and counting! On behalf of Twin CitiesOChicago AIDSRide 5, the benefiting AIDS service agencies, and the thousands of clients they serve, I want to thank you and Hastings Parks & Recreation for your support and participation. We are extremely grateful for your cooperative spirit and commitment to making a difference. I thank you personally for your never-ending support, We look forward to your continued support of Twin CitiesOChicago AIDSRide 6 in 2001. Very Sincerely, hv'v�fimv-� Ann Bums Productions Coordinator Pallotta TeamWorks 7. gga t AIDS 945 West George Street $ute 21 Chira ,ll `6p857 „Tt3)�Q I� ?73) 8W- 'tufo q�thgoaidsrtde.org ` 1—^ �s }