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HomeMy WebLinkAbout07-24-00 Sun Mon Tue Wed Thu Fri Sat August 2000 1 2 3 4 5 6 7 8 9 10 11 12 Council-7 p.m. HRA-7 p.m. 13 14 15 16 17 18 19 Planning-7 p.m. HPC-7 p.m. Energy-7 p.m. Industrial Park-7:30 a.m. NRRC-7:30 p.m. 20 21 22 23 24 25 26 Council-7 p.m. 27 28 29 30 31 Planning-7 p.m. CITY OF HASTINGS Monday COUNCIL MEETING 7:00 P.M. DATE: July 24, 2000 I. CALL TO ORDER: Bud a MJ #C//6f,����,„� II. ROLL CALL: III. DETERMINATION OF QUORUM: IV. APPROVAL OF MINUTES: Approval of Minutes of the Regular Meeting of July 10, 2000 V. COUNCIL ITEMS TO BE CONSIDERED: CONSENT AGENDA: The items on the Consent Agenda are to be acted upon by the City Council in a single motion. There will be no discussion of these items unless a Councilmember or citizen so requests, in which event the items will be removed from the Consent Agenda to the appropriate department for discussion. 1. Pay All Bills As Audited 2. Item was removed from Agenda 3. Resolution--Application for Premise Permit for Lawful Gambling for the Minnesota Jaycees Charitable Foundation at Eagles Aerie #2212, 1220 Vermillion Street 4. Request for Payment, RKI-2000_Street & Utility Improvements: $407,534.68 5. Resolution — Waiving the 30 Day Waiting Period for Hastings Fire Department Relief Association Approve Changes in Joint Powers Agreement Resolution — Mail Balloting for Washington County Registered Voters in Hastings VII. AWARDING OF CONTRACTS & PUBLIC HEARING: VIII. RE,FvORTS FROM CITY STAFF: Public Works B. City Planner 1. Minor Subdivison/Variance it 295 Crestview Drive 2. Site Plan/House Move - 517 East 7th Street 3. Preliminary Plat/Site Plan - Hastings Marketplace West 4. Site Plan - Miller Electric (Industrial Park) C. Administrator 1. Presentation and acceptance of 1999 Comprehensive Annual Financial Report and Audit Management Letter 2. Resolution -- Set Sale for 2000 General Obligation Improvement Bonds 3. Residential Solid Waste Collection RFP 4. Wide Area Network Needs Study 5. Assistant Fire Chief Position IX. COMMENTS FROM AUDIENCE: X. UNFINISHED BUSINESS: Xl. NEW BUSINESS: XII. REPORTS FROM CITY COMMITTEES, OFFICERS, COUNCILMEMBERS: XIII. ADJOURNMENT: Next Regular City Council Meeting on Monday, August 7, 2000 Hastings,Minnesota July 10,2000 The City Council of the City of Hastings,Minnesota met in a regular meeting on Monday, July 10, 2000 at 7:00 p.m. in the City Hall Council Chambers, 101 4' Street East, Hastings, Minnesota Members Present: Councilmember Riveness, Simacek, Johnson, Hicks, Moratzka & Mayor Werner Members Absent: Councilmember Yandrasits Staff Members Present: Dave Osberg, City Administrator; Tom Montgomery, Public Works Director; Shawn Moynihan, City Attorney; John Grossman, HRA Director; Kris Jenson, Associate Planner/GIS Technician and Melanie Mesko,Administrative Assistant/City Clerk Approval of Minutes Mayor Werner asked if there were any corrections or additions to the minutes of the regular meeting of June 19, 2000 and hearing none approved the minutes as presented. 7 Ayes;Nays,None Approval of Consent Agenda Mayor Werner requested that Item C-1-Enterprise Facilitation Program Funding Request be moved under the Consent Agenda. Moved by Councilmember Riveness, seconded by Councilmember Hicks, to approve the Consent Agenda as amended. 6 Ayes;Nays,None 1. Pay All Bills As Audited 2. Resolution No. 7-2-00-Approve Resolution to Finance Bleacher Improvements 3. Resolution No. 7-3-00-Approve One Day Gambling License to Regina Medical Center to conduct a Raffle 4. Resolution No. 7-4-00-Approve Transfer of Liquor Locker Liquor License 5. 2000 Rivertown Days Agreement 6. Patrol Officers' Unicn Contract 7. Schedule Special City Council Meeting-Tuesday, August 15, 2000 8. Fire Department Secretary 9. YMCA Feasibility Study 10. Awning Replacement, 203 Second Street East 11. Enterprise Facilities Program Funding Request Award Contract-2000 Sealcoat Program Council is requested to approve the bid from Bituminous Roadways in the amount of $39,672.50 for the 2000 Sealcoat Program. Minutes of the Regular City Council Meeting of July 10,2000 Page 2 of 4 Moved by Councilmember Moratzka, seconded by Councilmember Hicks, to approve the low bid for the 2000 Sealcoat Program to Bituminous Roadways. 6 Ayes;Nays,None Public Hearing-Business Subsidy,Diversified Manufacturing Mayor Werner canceled this public hearing due to the fact that Diversified Manufacturing is no longer seeking a business subsidy. Rescind Preliminary Approval for Diversified Manufacturing Corp. Moved by Councilmember Simacek, seconded by Councilmember Hicks, to rescind the preliminary approval that was given by the Council at its December 10, 1999 Council meeting for Diversified Manufacturing Corporation. 6 Ayes;Nays,None Public Hearing-Business Subsidy,Miller Electric Mayor Werner opened the Public Hearing at 7:05 p.m.HRA Director John Grossman stated Council is requested to approve a Business Subsidy Agreement for Arthur G. Miller. Hearing no further public comment the public hearing was closed at 7:08 p.m. Approve Miller Development& Subsidy Agreements Moved by Councilmember Hicks, seconded by Councilmember Riveness, to approve the Miller Development and Subsidy Agreements as presented and authorize their execution by Mayor and City Clerk. 6 Ayes; Nays,None Resolution No. 7-6-00-Amend 2000 CDBG Program to Include Funding Sewer & Water Service Connections for East 7"Street&Authorize Assessing Sewer&Water Connection Fees for East 7`h St. Moved by Councilmember Simacek,seconded by Councilmember Johnson,to approve the amendment to the 2000 CDBG Program for East 71 Street sewer&water connections. 6 Ayes;Nays,None. Copy of resolution on file. Railroad Crossing Upgrade Expenses,2000 Improvement Program,6`h & 7th Streets Public Works Director Tom Montgomery requested approval of$40,000 for an upgrade of two crossings on 6`h & Th Streets to meet the new street width plan for the 6`h & Th Street improvements that are currently under construction. These upgrades would keep the street width at the crossing of the railroad at the approved 28 foot width. Montgomery also stated that this project is due to the railroad tracks and the City cannot assess CP for the improvements as the improvements do not meet the benefits attest. Moved by Councilmember Hicks, seconded by Councilmember Riveness,to construct the improvements on 6'& 71 Streets at a width of 16 feet to match the existing crossing width. 6 Ayes;Nays,None Minutes of the Regular City Council Meeting of July 10,2000 Page 3 of 4 Settlement Agreement, Solac appeal of 1998 Improvement Program Featherstone Road Assessments Moved by Councilmember Moratzka,seconded by Councilmember Johnson,to approve the settlement of the Solac Assessment Appeal as outlined in City Attorney Moynihan's letter of July 6, 2000. 6 Ayes;Nays,None Preliminary Approval-Green Lawn Industrial Park Land Sale Moved by Councilmember Simacek, seconded by Councilmember Johnson, to authorize Staff to prepare a purchase and development agreement for the Green Lawn Industrial Park Land Sale. 6 Ayes;Nays,None Concept Approval-Guardian Angels Block Redevelopment Plans Loren Brueggemann, representing Sherman Associates,requested Council to give concept approval to their redevelopment plan to remodel the church, rectory and school and to build new townhouses on the block for rental housing, day care, early childhood education and a domestic abuse shelter. He also asked the Council to give concept approval to those portions of the financing plan that the City would have to initiate or approve. Concept approval is needed to support Sherman Associates' application to the Minnesota Housing Finance Agency for tax credits and loans. Mary Ajax and Joelene Evenson of Community Action Council spoke in support of the shelter which they would administrate and the affordable housing. Moved by Councilmember Simacek,seconded by Councilmember Moratzka,to approve the concept of the redevelopment plan with the understanding that the formal site plan and zoning approvals will have to be considered by the Council when they are completed and reviewed by the planning commission. 6 Ayes;Nays,None Moved by Councilmember Johnson, seconded by Councilmember Simacek,to approve the concept of the financing plan and authorize the Mayor to write a letter of support for Sherman Associates' applications for funding, with the understanding that the process of allocating CDBG and establishing a Housing TIF District will be considered when major funding for the proposal is more certain. 6 Ayes;Nays,None Special Use Permit-Site Plan Personal Communication Services (PCS) 75' Tower Moved by Councilmember Hicks, seconded by Councilmember Riveness, to remove this item from table. 6 Ayes;Nays,None Moved by Councilmember Hicks, seconded by Councilmember Moratzka, to approve the 75'monopole with the understanding that should the signals from KDWA A.M.Radio be impacted by this tower,either by this user or by additional users in the future,US WEST will detune its tower at US WEST's expense. 6 Ayes;Nays,None Minutes of the Regular City Council Meeting of July 10,2000 Page 4 of 4 Neighborhood Group Petition Sy Vanderloop at 1554 West 14'Street presented a petition to the Council in opposition to a development proposed by Dakota County Community Development Agency on the South Frontage Road between General Sieben Drive and Pleasant Drive. City Administrator Dave Osberg stated that there is currently no proposed development that the Council or the Planning Commission is considering but,that this petition will be entered into the record for future considerations. Adjournment Moved by Councilmember Riveness, seconded by Councilmember Johnson,to adjourn the meeting at 8:37 p.m. 6 Ayes;Nays,None ATTEST Mayor City Clerk Vl-1 Date: 07/20/2000 Time: 15:23:25 Operator: LYNNE BENSON Page: 1 City of Hastings FM Entry - Invoice Payment - Department Report Department Vendor Name Description Amount ------------------- ------------------- ------------------------ ------------ BDM CONSULTING ENGIN INSPECTION SOUTH PINES 3 231.00 BDM CONSULTING ENGIN INSPECTION TARGET/SFR 528.00 BUM CONSULTING ENGIN INSPECTION-FEATHERSTONE 3,036.00 BDM CONSULTING ENGIN INSPECTION-SUMMIT PT 66.00 BDM CONSULTING ENGIN INSPECTION-WALLIN 9TH 4,059.00 BOLTON & MENK INC INSPECTION-FEATHERSTONE 583.85 BOLTON & MENK INC INSPECTION-SOUTH PINES 3 68.00 BOLTON & MENK INC INSPECTION-SUMMIT PT ADD 68.00 BOLTON & MENK INC INSPECTION-TARGET/SFR 136.00 BOLTON & MENK INC INSPECTION-WALLIN 8TH & 2,625.60 BOLTON & MENK INC INSPECTON-HASTINGS HS 170.00 MCES JUNE SAC CHARGES 14,968.80 Total for Department 26,540.25* CO+*NCIL EMILY'S CARL RETIREMENT REFRESHM 1x7.86 C ;IL JOHNSON, R.L. JEWELE RETIREMENT WATCH-KEN CAR 125.67 COUNCIL WAL MART STORE #01-1 SUPPLIES CARL RETIREMENT 19.02 Total for Department 6011 302.55* ADMINISTRATION AT&T JUNE LONG DISTANCE 20.97 ADMINISTRATION BEST BUY CO., INC. PRINTER CARTRIDGES 100.08 ADMINISTRATION BOISE CASCADE OFFICE PAPER/TAPE 434.66 ADMINISTRATION CORPORATE EXPRESS ENVELOPES/CLIPS/STAPLER/ 135.13 ADMINISTRATION CORPORATE EXPRESS PAPER 383.51 ADMINISTRATION CORPORATE EXPRESS PAPER/CASETTE TAPES 1,600.03 ADMINISTRATION CORPORATE EXPRESS PAPER/NOTES/BATTERIES 241.76 ADMINISTRATION CORPORATE EXPRESS PENS/PAPER 143.07 ADMINISTRATION CORPORATE EXPRESS STAPLER/SORTER 34.84 ADMINISTRATION DAY-TIMERS, INC. 2001 CALENDAR REFILL - 18.99 Total for Department 6020 3,113.04* CITY CLERK ELECTION SYSTEMS & SUNDAY ON SALE LIQUOR LI 19.72 CITY CLERK HASTINGS STAR GAZETT ASST DIVERSIFIED MFG 41.40 L CLERK HASTINGS STAR GAZETT ASST MILLER ELECTRIC 41.40 C1,f CLERK HASTINGS STAR GAZETT FILLINGS OPEN 272.70 CITY CLERK HASTINGS STAR GAZETT MARKETPLACE PRELIM PLAT 2,0.70 CITY CLERK HASTINGS STAR GAZETT REQ TO REZONE IAT 30 27.60 CITY CLERK HASTINGS STAR GAZETT SUBDIVIDE-KRUGER 48.30 CITY CLERK HASTINGS STAR GAZETT TEMPORARY CAR SALES 27.60 CITY CLERK IKON OFFICE SOLUTION STAPLES-COPY MACHINE 89.88 CITY CLERK MESKO, MELANIE MILEAGE 7/12-7/19 16.90 Total for Department 6040 606.20* ELECTIONS MESKO, MELANIE MILEAGE 7/12-7/19 16.25 ELECTIONS SCHROEDER, ADELINE MILEAGE 7/12/00 16.25 Total for Department 6041 32.50* FINANCE AMERICAN INET. OF CP ANNUAL MEMBERSHIP REGIST 125.00 FINANCE BENSON, LYNNE M. MILEAGE 7/20/00 - 27.30 FINANCE GRAPHIC DESIGN 2000 FINANCIAL STMT REPO 79.88 FINANCE MN GOVT FINANCE OFF 2000 MGFOA CONF-WEBSTER/ 400.00 Date: 07/20/2000 Time: 15:23:26 Operator: LYNNE BENSON Page: 2 City of Hastings PM Entry - Invoice Payment - Department Report Department Vendor Name Description Amount -------------------- -------------------- ------------------------ ------------ FINANCE SCANTRON SERVICE GRO MAINT AGREEMENT 7/1/00-6 2,606.00 FINANCE U.S. BANK SAFEKEEPING FEES 25.50 FINANCE WEBSTER, LORI A. CONFERENCE EXPENSES 29.90 FINANCE WEBSTER, LORI A. REIMS REPORTING MODEL BO 9.00 Total for Department 6050 3,302.58• CITY FACILITIES BEHNKE WOODWORKING I HINGES 17.99 CITY FACILITIES CRAMER BLDG SERVICE QUARTERLY CONTRACT 250.00 CITY FACILITIES DALCO VACUUM REPAIR PARTS 58.64 CITY FACILITIES GRAINGER, W.W. INC. UPRIGHT VACUUM 311.51 CITY FACILITIES NORTHLAND CHEMICAL S GLASS CLEANER 53.82 CITY FACILITIES R & 0 ELEVATOR CO. I ELEVATOR MAINT-AUGUST 140.00 CITY FACILITIES SCHILLING PAPER CO. PAPER SUPPLIES 397.87 - - - CITY FACILITIES STATE SUPPLY CO BOILER REPAIR PARTS 29.99 CITY FACILITIES TELECOMMODITIES, INC TELEPHONES 280.00 CITY FACILITIES WEBSTER, LORI A. CONFERENCE EXPENSES 15.00 Total for Department 6080 1,554.82* PLANNING RESOURCE STRATEGIES SHORELAND CONSULTING SVC 1,220.00 Total for Department 6090 1,220.00* POLICE ANDERSON, MARY JO 2000 CLOTHING EXP REIMBU 200.00 POLICE ANDERSON, MARY JO REIMS MICROSOFT OUTLOOK 21.29 POLICE AT&T JUNE LONG DISTANCE 132.48 POLICE BIRCHEN ENTERPRISES OIL CHANGE 49.08 POLICE BIRCHEN ENTERPRISES OIL CHANGE/TIRE REPAIR 23.56 POLICE BIRCHEN ENTERPRISES TIRE REPAIR 7.20 POLICE BIRCHEN ENTERPRISES TIRES 310.28 POLICE CITY OF MPLS. JUNE AUTOMATED PAWN MEMB 129.00 POLICE GRAPHIC DESIGN BUSINESS COARDS 122.48 POLICE HASTINGS VEHICLE REG REG TAGS-94 CHEVY CAPRIC 8.50 POLICE JACK'S UNIFORM EQUI JACKETS-RESERVES 339.65 POLICE MEDTOX LABORATORIES, DRUG SCREEN-BUKKILA 31.00 POLICE MN DEPT OF PUBLIC SA CJDN CONNECT CHARGE 390.00 POLICE ON SITE SANITATION RANGE RESTROOM 91.65 POLICE ON TRACK BIKE & SKI BIKE HELMETS 119.80 POLICE PAGENET OF MN PAGER SERVICE 105.90 POLICE PITNEY BOWES DICTATION EQUIPMENT 371.00 POLICE REGINA MEDICAL CENTS IAB WORK O'CONNOR 42.00 POLICE REIS,INC KEY FOR OFFICE 3.00 POLICE REIS,INC KEYS 1.50 POLICE RIVER VALLEY CLINIC PHYSICAL EXAM BUKKILA 101.00 POLICE RISCH, ROD REIMBURSE PART TIME OFFI 35.10 POLICE TECH PARTNERS COMPUTER PARTS 140.11 POLICE TECH PARTNERS CANNON PRINTER 79.24 POLICE TECH PARTNERS COMPUTER MAINTENANCE 375.59 POLICE UNIFORMS UNLIMITED RESERVE UNIFORM-MEYERS 63.00 POLICE UNIFORMS UNLIMITED SHIRTS 103.80 POLICE UNIFORMS UNLIMITED UNIFORM-BUKKILA 999.67 POLICE WAL MART STORE #01-1 FOOD FOR RT DAYS WORKERS 37.21 Date: 07/20/2000 Time: 15:23:27 Operator: LYNNE BENSON Page: 3 City of Hastings FM Entry - Invoice Payment - Department Report Department Vendor Name Description Amount -------------------- -------------------- ------------------------ ------------ POLICE WAL MART STORE #01-1 KEYS/BRUSHES 15.56 Total for Department 6210 4,439.65• EMERGENCY MANAGEMENT ASSN OF MN EMERGENCY CONFERENCE REG-HOLMES 80.00 Total for Department 6255 80.00* ANIMAL CONTROL SHAMROCK ANIMAL CLIN ANIMAL BOARDING 2/26-6/2 1,742.16 ANIMAL CONTROL TOP DOG INC. JULY ANIMAL CONTROL 1,135.00 Total for Department 6270 2,877.16• ENGINEERING BEATTIE, JOE T SHIRTS -WETLAND HEALTH 51.28 ENGINEERING GURNEY, DAVID MPWA CONF EXPENSES 378.25 ENGINEERING JOHNSON, KIRK BRIDGE INSPECTION REPORT 1,050.00 Total for Department 6311 1,479.53• STREETS AT&T JUNE LONG DISTANCE 8.14 STREETS DAKOTA CO TREASURER/ RECYCLE LIGHT BULBS 68.90 STREETS FARMERS UNION CO-OP ROUND UP 238.30 STREETS NORTHERN STATES POWE JUNE ELECTRIC 343.37 STREETS WAHLSTROM, LAVERNE C REPAIR SIDEWALK ON 2ND S 788.00 Total for Department 6312 1,446.71* STREET LIGHTING AT&T JUNE LONG DISTANCE .51 STREET LIGHTING DAKOTA ELECTRIC ASSN JUNE ELECTRIC 757.98 STREET LIGHTING GRAYBAR ELECTRIC GROUND CLAMPS/TERMINATOR 317.81 STREET LIGHTING NORTHERN STATES POWE JUNE ELECTRIC 11,780.90 Total for Department 6313 12,857.20• Senior Center ELECTRO WATCHMAN, IN QUARTERLY ALARM MONITORI 57.51 Senior Center FIRST NAT'L BANK SENIOR CENTER AUG 2000 1,527.35 Total for Department 6521 1,584.86- 1. ANCES LEAGUE/MN CITIES INS 3RD QTR INS PREMIUM 45,392.00 INSURANCES LEAGUE/MN CITIES INS 3RD QTR WORKERS COMP PRE 21,300.25 Total for Department 6922 66,692.25"' Total for Fund 101 128,129.30+ NIEBUR OIL CO INC DIESEL FUEL 828.26 Total for Department 828.26* PARKS/RECREATION AT&T JUNE LONG DISTANCE 9.32 PARKS/RECREATION CHEMSEARCH YIELD AEROSOL 144.10 PARKS/RECREATION CHEMLAWN CHEMICALS-BALL FIELDS 132.06 PARKS/RECREATION CHEMLAWN CHEMICALS-BALLFIELDS 1,784.94 PARKS/RECREATION ELECTRO WATCHMAN, IN QUARTERLY ALARM SERVICE 57.51 PARKS/RECREATION GRAPHIC DESIGN BUSINESS CARDS 63.90 PARKS/RECREATION LEEF BROTHERS, INC. TOWELS/MATS 54.80 PARKS/RECREATION MN PARK SUPERVISORS QUARTERLY MEETING REG-ER 100.00 PARKS/RECREATION MOTOR PARTS SERVICE SEAL/ROLL 29.15 Date: 07/20/2000 Time: 15:23:27 Operator: LYNNE BENSON Page: 4 City of Hastings FM Entry - Invoice Payment - Department Report Department Vendor Name Description Amount -------------------- ------------------ ---------------------- ------------ PARKS/RECREATION MTI DISTRIBUTING COM 640 C.O.M. 360 DEGREE W/ 1,393.46 PARKS/RECREATION NTI DISTRIBUTING COM CREDIT GAS SHOCK -38.68 PARKS/RECREATION MTI DISTRIBUTING COM CREDIT=HIGH LIFT BLADE -82.75 PARKS/RECREATION MTI DISTRIBUTING COM HOSE 55.83 PARKS/RECREATION MTI DISTRIBUTING COM WATER PUMP ASN 302.82 PARKS/RECREATION NORTHERN STATES PONE JUNE ELECTRIC 1,026.27 PARKS/RECREATION PSC SUPPLY CLEANNG SUPPLIES 11008.61 PARKS/RECREATION RENT 'N' SAVE PORTAB PORABLE RESTROOMS 714.10 PARKS/RECREATION SCHUMACHER'S INC LANDSCAPING MATERIALS 172.53 PARKS/RECREATION SHERWIN-WILLIAMS MASKING TAPE 49.84 PARKS/RECREATION SHERWIN-WILLIAMS PAINT 28.21 PARKS/RECREATION WAL MART STORE #01-1 PAPER PRODUCTS 68.84 Total for Department-65210 7,074.86* Total for Fund 200 7,903.12* AQUATIC CENTER ADOLPH KIEFER & ASSO LIFEGUARD SUIT 49.85 AQUATIC CENTER ADOLPH KIEFER & ASSO SWIMSUIT 49.85 AQUATIC CENTER ADVANCED SPORTSWEAR SWEATSHIRTS 98.00 AQUATIC CENTER AQUA LOGIC, INC. 2ND INSTALLMENT POOL CHE 4,488.98 AQUATIC CENTER ELECTRO WATCHMAN, IN QUARTERLY CHG ALARM SERV 79.88 AQUATIC CENTER NORTHLAND CHEMICAL S SANIFLUSH 48.66 AQUATIC CENTER PARR EMERGENCY,INC BANDAIDS 21.86 AQUATIC CENTER PARR EMERGENCY,INC BVM 16.57 Total for Department 6511 4,853.65* Total for Fund 201 4,853.65* CULTURE/RECREATION AURAN, PAUL 2ND QUARTER COUNCIL/PLAN 250.00 CULTURE/RECREATION HESKETT, JILL 2ND QUARTER COUNCIL/PLAN 350.00 Total for Department 6560 600.00* Total for Fund 205 600.00* PIONEER ROOM IOS CAPITAL COPY MACHINE LEASE 197.03 Total for Department 6641 197.03* Total for Fund 210 197.03* FIRE AMERIPRIDE LINEN & A TOWELS 42.60 FIRE AMOCO OIL CO MOTOR OIL 1.85 FIRE AT&T JUNE LONG DISTANCE 37.32 FIRE COUNTY MARKET COFFEE 56.24 FIRE GRAPHIC DESIGN BUSINESS CARDS 190.88 FIRE GRAPHIC DESIGN LETTERHEAD 167.21 FIRE LEAGUE OF MN CITIES REFUND OVERPMT W COMP-EG 823.13 FIRE MICROTECH COMPUTERS, LASER TRAY 89.07 FIRE MIKE'S SHOE REPAIR I REPAIR FIRE GEAR 21.00 FIRE MOTOR PARTS SERVICE ANTIFREEZE/TRAM FLUID 20.15 FIRE MOTOR PARTS SERVICE FILTERS 14.77 Date: 07/20/2000 Time: 15:23:25 Operator: LYNNE BENSON Page: 5 City of Hastings FM Entry - Invoice Payment - Department Report Department Vendor Name Description Amount FIRE MOTOR PARTS SERVICE WIRE/PANEL LIGHT 8.07 FIRE NORTHERN STATES POWE JUNE ELECTRIC 829.13 FIRE R & 0 ELEVATOR CO. I ELEVATOR EMERGENCY KEYS 42.00 FIRE TERRY'S ACE HARDWARE ANT BAIT 4.57 FIRE TERRY'S ACE HARDWARE BRUSHES/HANDLE 34.77 FIRE TERRY'S ACE HARDWARE CLAMPS/CORD STRETCH/ADAP 2.75 FIRE TERRY'S ACE HARDWARE DRILL BIT/SAW HOLE 26.59 FIRE TERRY'S ACE HARDWARE EPDXY GLUE 6.16 FIRE TERRY'S ACE HARDWARE MOUSE PRUFE 8.05 FIRE TERRY'S ACE HARDWARE NOZZLE/BUMPER .54 FIRE TERRY'S ACE HARDWARE OUTLET/ANTENNA 12.55 FIRE TERRY'S ACE HARDWARE OUTLETS 9.56 FIRE TERRY'S ACE HARDWARE PLIER/WRENCH 20.10 F- TERRY'S ACE HARDWARE PLUG 2.30 F. TERRY'S ACE HARDWARE SHIPPING SERVICE 6.52 FIRE TERRY'S ACE HARDWARE SHIPPING/BLADE/ACETONE 22.88 FIRE TERRY'S ACE HARDWARE VINYL REPAIR KIT/FIBERGL 13.61 FIRE TERRY'S ACE HARDWARE WASHER .68 FIRE VERIZON WIRELESS, BE CELL PHONES 118.49 FIRE WAL MART STORE #01-1 FOAM CUPS 3.10 FIRE WAL MART STORE #01-1 FRAMES 10.65 FIRE WAL MART STORE #01-1 MISC SUPPLIES 38.95 FIRE WAL MART STORE #01-1 PAPER PRODUCTS 65.00 FIRE WAL MART STORE #01-1 PHOTO FRAME 4.23 FIRE WAL MART STORE #01-1 SPARK PLUGS 9.97 FIRE WAL MART STORE #01-1 TOOLS 8.45 FIRE XEROX CORPORATION MONTHLY SERVICE CONTRACT 144.87 Total for Department 6220 2,918.76* AMBULANCE BIRCHEN ENTERPRISES RECHARGE AC 73.50 AMBULANCE BLUE CROSS & BLUE SH OVERPMT 990772-RODRIGUEZ 538.24 Ar"'n ANCE EQUITABLE LIFE ASSUR OVERPMT CALL 2000099-ZIM 109.54 A .ANCE PARR EMERGENCY,INC AMB SUPPLIES 111.04 AMBULANCE PRAXAIR DISTRIBUTION OXYGEN 138.90 AMBULANCE TECH 1 AUTOMOTIVE REPAIRS 1462 171.90 AMBULANCE TERRY'S ACE HARDWARE NOZZLE/BUMPER 8.38 AMBULANCE WAL MART STORE #01-1 COMFORT CURVE 37.48 Total for Department 6230 1,188.98* Total for Fund 213 4,107.74+ OTHER SERVICES/CHARG BOLTON & MENK INC L/D ROAD PRELIM DESIGN 6,386.00 OTHER SERVICES/CHARG KNUTSON,RICHARD INC 2000 CONSTRUCTION PAY ES 407,216.16 Total for Department 6700 413,602.16* Total for Fund 400 413,602.16* ADMINISTRATIVE/UNALL HOISINGTON KOEGLER G GREENWAYS MTGS/REVISION 1,817.45 Total for Department 6072 1,817.45* Date: 07/20/2000 Time: 15:23:29 Operator: LYNNE BENSON Page: 6 City of Hastings FM Entry - Invoice Payment - Department Report Department Vendor Name Description Amount -------------------- -------------------- ------------------------ ------------ ROADSIDE PARK FRANDRUP MASONRY INC CURB/PICNIC TABLE-ROADSI 31800.00 ROADSIDE PARK HOISINGTON KOEGLER G ROADSIDE PARK PLAYGROUND 2,735.00 ROADSIDE PARK OTTO LANDSCAPING ROADSIDE PARK PLAYGROUND 75,375.50 ROADSIDE PARK TESSMAN SEED INC SEED 677.47 _ Total for Department 6772 82,587.97* SWIMMING POOL GREMMER & ASSOCIATES POOL MTG EXPENSES 30.55 Total for Department 6795 30.55* Total for Fund 401 84,435.97* ADMINISTRATION RESOURCE STRATEGIES SHORELAND CONSULTING SVC 1,220.00 Total for Depart-rant-6631 1,220.00* OPERATIONS HOISINGTON KOEGLER G GRANT WRITING LCDA 225.00 Total for Department 6632 225.00* MISCELLANEOUS DAKOTA COUNTY CDA MISSISSIPPI TERRACE IST 15,000.00 Total for Department 6900 15,000.00* Total for Fund 402 16,445.00* ADMINISTRATION GROSSMAN, JOHN MILEAGE/REGISTRATION 77.92 Total for Department 6631 77.92* REDEVELOPMENT EHLERS & ASSOC FINANCIAL SVCS GUARDIAN 343.75 Total for Department 6635 343.75* Total for Fund 404 421.67* OTHER SERVICES/CHARG BRADLEY & DEIKE PA LEGAL SVC MILLER LAND JU 350.00 OTHER SERVICES/CHARG SIGNAL BANK N.A. PREPARE MIF APP-DIVERSIF 3,082.53 Total for Department 6700 3,432.53* Total for Fund 407 3,432.53* WATER AT&T JUNE LANG DISTANCE 8.65 WATER CRAWFORD DOOR CO. REPLACE DOOR 1,321.50 WATER DPC INDUSTRIES, INC. HFS ACID 461.70 WATER ECOLAB PEST ELIM.DIV ODOR UNIT 10.65 WATER ELECTRO WATCHMAN, IN QUARTERLY ALARM MONITORI 57.51 WATER ELECTRO WATCHMAN, IN REPLACE RESISTOR 198.75 WATER GOPHER STATE ONS-CAL JUNE ONE CALL SVC 217.60 WATER HASTINGS FORD-JEEP-E MUD GUARDS 56.79 WATER MN DEPARTMENT OF RSA WATER CERT RENEWAL-DUBE 23.00 WATER MOTOR PARTS SERVICE STETHOSCOP 18.59 WATER NORTHERN STATES PONE JUNE ELECTRIC 7,865.62 WATER REIS,INC SCREWS/ANCHORS 2.36 WATER SUPERIOR WIRELESS OF ANTENNA 85.81 WATER TERRY'S ACE HARDWARE BATTERIES/HANDLE 21.58 Date: 07/20/2000 Time: 15:23:29 Operator: LYNNE BENSON Page: 7 City of Hastings FM Entry - Invoice Payment - Department Report Department Vendor Name Description Amount -------------------- -------------------- ------------------------ ------------ WATER TERRY'S ACE HARDWARE CHAIN PROOF COIL/MISC SU 32.38 WATER TERRY'S ACE HARDWARE PLUG 1.37 WATER TERRY'S ACE HARDWARE WRENCH/FASTENERS 8.06 WATER TKDA ENGINEERS CONSULTING REPAINT 4TH S 3,459.22 WATER TKDA ENGINEERS REIMS MDH PERMIT FEE 100.00 WATER TWIN CITY WATER CLIN BACTERIA ANALYSIS .TUNE 2 96.00 WATER US FILTER DISTRIBUTI MULTIPORT EXPANDER 213.59 WATER US FILTER DISTRIBUTI MXU'S 6,083.28 Total for Department 7100 20,344.01* Total for Fund 600 20,344.01* WASTEWATER MCES AUGUST WASTEWATER SERVIC 62,400.00 W" _4WATER NORTHERN STATES POWE JUNE ELECTRIC 178.39 Total for Department 7300 62,578.39* Total for Fund 601 62,578.39* TRANSIT AT&T JUNE LONG DISTANCE 4.08 Total for Department 7500 4.08* TRANSIT-OPERATIONS HASTINGS BUS CO BACK UP DRIVER 6/1/00 39.74 TRANSIT-OPERATIONS HASTINGS BUS CO BACK UP DRIVER 6/12/00 49.47 TRANSIT-OPERATIONS HASTINGS BUS CO BACK UP DRIVER 6/14/00 50.79 TRANSIT-OPERATIONS HASTINGS BUS CO BACK UP DRIVER 6/15/00 49.47 TRANSIT-OPERATIONS HASTINGS BUS CO BACK UP DRIVER 6/16/00 127.80 TRANSIT-OPERATIONS HASTINGS BUS CO BACK UP DRIVER 6/19/00 53.59 TRANSIT-OPERATIONS HASTINGS BUS CO BACK UP DRIVER 6/2/00 53.59 TRANSIT-OPERATIONS HASTINGS BUS CO BACK UP DRIVER 6/20/00 53.59 TRANSIT-OPERATIONS HASTINGS BUS CO BACK UP DRIVER 6/21/00 53.59 TRANSIT-OPERATIONS HASTINGS BUS CO BACK UP DRIVER 6/22/00 127.80 TP"^*SIT-OPERATIONS HASTINGS BUS CO BACK UP DRIVER 6/23/00 127.80 7 ,IT-OPERATIONS HASTINGS BUS CO BACK UP DRIVER 6/26/00 37.10 TRANSIT-OPERATIONS HASTINGS BUS CO BACK UP DRIVER 6/27/00 53.59 TRANSIT-OPERATIONS HASTINGS BUS CO BACK UP DRIVER 6/28/00 53.59 TRANSIT-OPERATIONS HASTINGS BUS CO BACK UP DRIVER 6/29/00 53.59 TRANSIT-OPERATIONS HASTINGS BUS CO BACK UP DRIVER 6/30/00 123.67 TRANSIT-OPERATIONS HASTINGS BUS 00 BACK UP DRIVER 6/5/00 44.03 TRANSIT-OPERATIONS HASTINGS BUS CO BACK UP DRIVER 6/6/00 57.72 TRANSIT-OPERATIONS HASTINGS BUS CO BACK UP DRIVER 6/7/00 42.55 TRANSIT-OPERATIONS HASTINGS BUS CO BACK UP DRIVER 6/9/00 37.10 TRANSIT-OPERATIONS HASTINGS BUS 00 BACKUP DRIVER 6/13/00 49.47 TRANSIT-OPERATIONS RIVER VALLEY CLINIC PRE EMPLOYMENT EXAM DIXO 95.50 Total for Department 7501 1,435.14* Total for Fund 610 1,439.22* HASTINGS HOCKEY BOOS REFUND OVERPMT JAN 2000 10,606.37 Total for Department 10,606.37* Date: 07/20/2000 Time: 15:23:30 Operator: LYNNE BENSON Page: 8 City of Hastings FM Entry - Invoice Payment - Department Report Department Vendor Name Description Amount -------------------- ------------------- ------------------------ ------------ CIVIC ARENA AT&T JUNE LONG DISTANCE 8.82 CIVIC ARENA CARBURETION & TURBO REFUEL STATION FOR COMPR 8,529.00 CIVIC ARENA ELECTRO WATCHMAN, IN QUARTERLY ALARM SERVICE 57.51 CIVIC ARENA IST LINE BEVERAGES I BEVERAGES 355.80 CIVIC ARENA JAYTECH, INC. WATER TREATMENT TEST 99.00 CIVIC ARENA LIGHTBOURN WELDING ARENA RAIL MODIFICATIONS 635.00 CIVIC ARENA MN ICE ARENA MNGR AS FALL CONF-ELLIOTT/TESSIE 150.00 CIVIC ARENA REIS,INC PARTS 2.63 CIVIC ARENA RUTTGER'S BAY LAKE L LODGING FALL CONF-TESSIE 514.38 CIVIC ARENA SHERWIN-WILLIAMS BLEACHER SEAL 217.01 CIVIC ARENA TERRY'S ACE HARDWARE SCREWDRIVERS 6.12 CIVIC ARENA THERMOGAS CO OF HAST 9 FILLS 79.08 CIVIC ARENA VIKING RLECrR.IC SUPP 1000 SCREWS 90.31 Total for Department 7700 10,744.66* Total for Fund 615 21,351.03* HYDROELECTRIC AT&T JUNE LONG DISTANCE 16.35 HYDROELECTRIC BRACKETT GEIGER USA, INSTALL TRASH RACK CLEAN 150,450.00 HYDROELECTRIC FEDERAL ENERGY REG.0 HYDRO LICENSE FEE 27,271.79 HYDROELECTRIC MASTER MECHANICAL IN PIPE INSULATION 406.83 HYDROELECTRIC NINE EAGLES GOLF CO. CLOTHING-WYTASKE 225.00 HYDROELECTRIC NORTHERN STATES POWE JUNE ELECTRIC 2,836.02 Total for Department 7900 181,205.99* Total for Fund 620 181,205.99* Grand Total 951,046.81* July 24, 2000 APPROVED: City Administrator Finance Director Councilmember Simacek Councilmember Riveness Councilmember Johnson Councilmember Moratzka Councilmember Hicks Councilmember Yandrasits Mayor Werner VI-3 Memorandum To: Mayor Werner&Councilmembero From: Melanie Meoko,Administrative Assistant/City Clerk Date: July 19, 2000 Re: Re9olution- Application for Premise Permit for Lawful Gambling for the Minneoota Jaycees Charitable Foundation at Eagleo Aerie #2212, 1220 Vermillion 5treet Council Action Requested: Adopt the attached resolution which approves a Claoo B Lawful Gambling Premises Permit Application for the Minnesota Jaycees Charitable Foundation at Eagles Aerie #2212, located at 1220 Vermillion Street. Background: Application has been received for a premise permit for lawful gambling at Eagles Aerie #2212, located at 1220 Vermillion 5treet, to be conducted by the Minnesota Jaycees Charitable Foundation. This application is for a Claoo B license, which allows pull-tabs, tipboardo, paddlewheels and raffles. The Eagles currently has a licenoe, and thio requeot is for a transfer of the organization who will be conducting the gambling at above location. Staff hao provided the propooed gambling license holder with a monthly reporting form to be uoed for reporting gambling expenditures and donations within the City'o trade area ao required by City Code. Attachments: 1. Ke-oolution approving a Claeo B Lawful Gambling Premioeo Permit Renewal Application(Attached) 2. Application(On File) CITY OF HASTINGS DAKOTA COUNTY, MINNESOTA RESOLUTION 07- -00 RESOLUTION APPROVING THE APPLICATION FOR A CHARITABLE GAMBLING LICENSE BY THE MINNESOTA JAYCEES CHARITABLE FOUNDATION WHEREAS,the Eagles Aerie#2212 located at 1220 Vermillion Street has a current license to conduct Charitable Gambling; and WHEREAS,the license was renewed in March,.2000; and WHEREAS,the Minnesota Jaycees Charitable Foundation has made application for a Class B premise license,which permits raffles, paddlewheels,tip boards, and pull-tabs at the Eagles Aerie #2212 at 1220 Vermillion Street; and WHEREAS,the Minnesota Jaycees Charitable Foundation and the Eagles Aerie#2212 shall comply with all applicable laws governing lawful gambling, including the requirement for 50% of lawful gambling expenditures to be used for lawful.purposes with the City of Hastings trade area. NOW,THEREFORE,BE IT RESOLVED by the City Council of the City of Hastings that the Mayor and Administrative Assistant/City Clerk are authorized and directed to sign this resolution and forward it to the Minnesota Department of Gaming, Gambling Control Division, showing approval of this application for a Premise Permit for the Minnesota Jaycees Charitable Foundation at the Eagles Aerie#2212, 1220 Vermillion Street. ADOPTED BY THE CITY COUNCIL OF HASTINGS,MINNESOTA THIS 24TH DAY OF JULY,2000. Ayes: Nays: Absent: Michael D.Werner Mayor Melanie Mesko Administrative Assistant/City Clerk (SEAL) VIA coco co trc "-: 4 00M co l0 N 1 rl Oi O O O M d' f� 6060 (a C OJ o a 0 N N 01 m m m 0 Cl 0 00 0 � co 6 W > c w m CL Z 1- ~ CO Q ZLLI= ° o "rto 000 a o T CSO � 6900M M d� M N CO LOw en -pp��� m LO LL UJ w O y 4) � 0 M a S I O ® H > V Z 69 69 EA WPI c�0 zUJ N Y L O CD f0 M OJ y C N T U M co O O C 3 V n. C-4 CV U) U W o N L >. N C• N } N C O a co O y O Q' H U O .0 'O C E ,,,, Q 7 C > �O 'a @ C Z od d p N O U Q0~ N N O J f0 d __ E J O EL �j (L F- w +O y G d J 0 a n Q VI S Memorandum To: Mayor Werner and City Councilmembere From: Melanie Mesko,Administrative Assistant/City Clerk Date: July 20,2000 Re: Application for One-Day 3.2% Malt Liquor License and an Exemption from Lawful Gambling for the Hastings Fire Relief Association Booya Recommended City Council Action: Approve a one-day on-sale 3.2% malt liquor license and a one-day exempt from lawful gambling license for the Hastings Fire Relief Association Annual Booya on September 10, 2000. Approval of the exempt from lawful Gambling License would include adoption of the attached Resolution, waiving the 30-day waiting period for the Hastings Fire department Association.Approval for both licen5e5 will be contingent upon approval by the proper 5tate licensing authorities. These applications also request Council to waive: • $10.00 license fee for the gambling license; • The background investigation requirement and $250.00 fee; • Temporary on-sale 3.2% malt liquor license fee of$5.00 per day. background: Applications for a one-day 32% malt liquor Sales and a one-day for raffles, paddlewheels, pull-tabs and tipboard5 have been received from the Hastings Fire Relief A55ociation. These activities, if approved, will be held in conjunction with the Booya on 5eptember 10, 2000. Both licen5e5 will be contingent upon approval from the proper State licensing authorities. The gambling and beer sales will be conducted at the.Kn.ig.ht5 of Columbus Hail, Highway 61 5outh, on September 10, 2000. 5hould you have any concerns or queotion5, please do not hesitate to contact me. Attachment.• 1. Resolution-Waiving the 30-day waiting period for Hastings Fire Department Relief A55ociation. CITY OF HASTINGS DAKOTA COUNTY, MINNESOTA RESOLUTION 07- -00 RESOLUTION WAIVING THE 30-DAY WAITING PERIOD FOR HASTINGS FIRE DEPARTMENT RELIEF ASSOCIATION WHEREAS,the Hastings Fire Department Relief Association has presented an application to the City of Hastings to conduct gambling on September 10, 2000 at the Hastings Knights of Columbus Hall (Highway 61 south location); and WHEREAS,the Minnesota Lawful gambling Board requires a Resolution be passed to waive the 30-day waiting period; and WHEREAS, the application for Exemption from Lawful Gambling License has been presented; and NOW,THEREFORE,BE IT RESOLVED by the City Council of the City of Hastings that the Mayor and City Clerk are authorized and directed to sign this resolution and forward it to the Minnesota Department of Gaming, and Gambling Control Division, showing the 30-day waiver and the approval of this application for an Exemption from Lawful Gambling License. APPROVED BY THE CITY COUNCIL OF THE CITY OF HASTINGS, MINNESOTA, THIS 24t°DAY of JULY, 2000. Ayes: Nays: Absent: Michael D. Werner Mayor Melanie Mesko Administrative Assistant/City Clerk (SEAL) VI-6 MEMO Date: July 19, 2000 To: Mayor and City Cpuncilm mbers lda��.r From: a cNamara Subject: Approve Changes in Joint Powers Agreement Please find attached, a copy of the City of Hastings/School District 200 Joint Powers Agreement. The agreement reflects some minor changes that have occurred. The changes are, that Articles have been included in the document, and that the cost share on the Senior Citizens Center have been clearly identified. Cost sharing for the Hastings Area Senior Citizens Center will be equally shared by the City of Hastings (50%) and Hastings School District 200 (50%). The operational costs shall include lease costs, insurance, taxes, maintenance, repair and replacement costs for structure and fixtures. The Senior Citizens Center shall be responsible for the monthly utility costs. jt HASTINGS COMMUNITY EDUCATIONIRECREATION JOINT POWERS AGREEMENT This Joint Powers Agreement is made and entered into between Independent School District No. 200 hereinafter called SCHOOL DISTRICT and the City of Hastings hereinafter called the CITY pursuant to the authority granted in Minnesota Joint Powers Act (M.S. 417.59). ARTICLE 1: PURPOSE The purpose of this agreement is to jointly plan and develop a Community Education Program pur- suant to M.S. 121.85 et seq in order to make maximum use of physical, financial and human resources between the SCHOOL DISTRICT and CITY. ARTICLE 2: JOINT POWERS STEERING COMMITTEE There is hereby created a Community Education Joint Powers Steering Committee hereinafter referred to as the STEERING COMMITTEE which shall consist of the following representatives: Superintendent of Schools; Two School Board Members; One member, at-large appointed by the School Board; One alternate school board member; City Administrator, Two City Council Members; One member, at-large appointed by the City Council; One alternate city council member. The Directors of Community Education and Parks and Recreation shall serve as ex-officio members of the STEERING COMMITTEE. All members shall serve without compensation. The term of office of the STEERING COMMITTEE MEMBER shall be established annually. Members shall con- tinue in office until their successor has been duly named and qualified. The STEERING COM- MITTEE shall elect officers as it deems necessary, except that the Director of Community Education shall serve as the executive secretary and chairperson of the STEERING COMMITTEE. The STEER- ING COMMITTEE may adopt such rules of procedure as it deems necessary. ARTICLE 3: DUTIES It shall be the function of the STEERING COMMITTEE to: A. Recommend to their respective governing bodies, operating procedures and policies consistent with the purpose of the program. B. Research and analyze Joint Powers Community Education issues, problems, and concerns, and recommend to their respective governing bodies, appropriate programs, activities, services and capital improvement projects consistent with the purposes of the program. C. Establish an annual operating budget, and recommend to their respective governing bodies, expenditures of funds necessary to carry out programs and functions of the Joint Powers Community Education Program. Each SPONSOR shall endeavor to make application for all State and Federal grants and funding programs and private and foundation resources that may be available to it to fund any items of expense of the Community Education Program, including salaries; provided that in such SPON- SOR'S opinion, the requirements or conditions necessary to obtain such grants and programs acceptable to it. ARTICLE 4: CITIZEN INVOLVEMENT The STEERING COMMITTEE shall direct the directors of Community Education and Parks and Recreation to work with appropriate community groups, community organizations, community agencies and advisory committees (e.g. Senior Citizens Advisory Committee, Special Services Advisory Committee, Athletics Advisory Committees, etc.) to accomplish the purposes of the Joint Powers Programs. ARTICLE 5: PROGRAM FUNDS All public program funds for the joint administration of the Community Education Program shall be paid into and disbursed by the SCHOOL DISTRICT in a manner provided by law. Contracts let and purchases made under the agreement shall conform to the requirements applicable to con- tracts and purchases of the SCHOOL DISTRICT. Strict accountability of all funds and reports of .1 receipts and disbursements shall be'provided for by the SCHOOL DISTRICT. the City and the SCHOOL DISTRICT shall contribute funds on a 50 - 50 basis, to administer approved Joint Powers sponsored Community Education Programs. Within 30 days after the conclusion of the CITY'S fiscal year (January 30), the SCHOOL DISTRICT shall submit an annual billing for expenditures incurred for the operations of approved joint pow- ers sponsored Community Education Programs. ARTICLE 6: CAPITAL IMPROVEMENT PROJECTS The SCHOOL DISTRICT and CITY agree to provide joint ventures in the development of recre- ational/athletic facilities that serve, and are mutually beneficial to both the SCHOOL DISTRICT and CITY. Capital Improvement Projects will be cooperatively developed by the directors of Community Education, Athletics, and Parks and Recreation, for approval by the STEERING COM- .AITTEE. This Plan will be reviewed annually by the STEERING COMMITTEE. ARTICLE 7: FUNDING AND ON-GOING MAINTENANCE OF CAPITAL IMPROVEMENT PROJECTS: Cost sharing of Capital Improvement Projects will be on a 70% - 30% match. 70% share is assumed by the governmental unit owning the property on which the facility is, or is to be located. Shares may include cash and in-kind contributions. Land purchases or ownership of property is not con- sidered part of the cost. CLARIFICATION: If a capital improvement project cost $250,000 and the sponsoring unit of government received a $50,000 grant or donation, this amount would be deducted from the total cost of the project and the 70% - 30% match would be based on the balance of $200,000. Project cost overestimate/underestimate, cost increase/reductions will be shared on the same basis as the original cost. The government unit that owns the land upon which the capital improvement projects are developed, shall be responsible for payment of the project and billing for the 30% cost sharing of the project. ON-GOING MAINTENANCE: Upon completion of the capital project, on-going maintenance shall be the responsibility of the "owning unit of government". ARTICLE 8: SENIOR CITIZENS CENTER Cost sharing for the Hastings Area Senior Citizens Center will be equally shared by the City of Hastings (50%) and Hastings School District 200 (50%). The operational costs shall include lease costs, insurance, taxes, maintenance, repair and replacement costs for the structure and fixtures. The Senior Citizens Center shall be responsible for the monthly utility costs. ARTICLE 9: TERMINATION: This AGREEMENT shall continue in full force and effective until terminated by either party by writ- ten notice to the other party at least one year prior to the date of desired termination. ARTICLE 10: DISTRIBUTION OF PROPERTY: Any property acquired as the result of this AGREEMENT shall be distributed in proportion to the contribution of the parties hereto in the event of termination of this AGREEMENT. EFFECTIVE DATE OF REVISION: This revised AGREEMENT shall be in full force and effect from and after (date) This revised AGREEMENT was adopted by Resolution of Independent School District on Date Chairperson Attest Clerk This revised AGREEMENT was adopted by Resolution of the Hastings City Council on Date Mayor Attest City Administrator ffisnmS COMMUNITY EDUCATION/RECREATION JOINT POWERS AGREEMENT This Joint Powers Agreement is made and entered into between Independent School District No. 200 hereinafter called SCHOOL DISTRICT and the City of Hastings hereinafter called the CITY pursuant to the authority granted in Minnesota Joint Powers Act (M.S. 417.59). PURPOSE: The purpose of this agreement is to jointly plan and develop a Community Education Program pursuant to M.S. 121.85 et seq in order to make maximum use of physical, financial and human resources between the SCHOOL DISTRICT and CITY. JOINT POWERS STEERING COMMITTEE: i here is hereby created a Community Eduration Joint Powers Steering Committee hereinafter referred to as the STEER- ING COMMITTEE which shall consist of the following representatives: Superintendent of Schools; Two School Board Members; One member, at-large appointed by the School Board; One alternate school board member; City Administrator; Two City Council Members; One member, at-large appointed by the City Council; One alternate city council member. The Directors of Community Education and Parks and Recreation shall serve as ex-officio members of the STEERING - COMMITTEE. All members shall serve without compensation. The term of office of the STEERING COMMITTEE MEMBER shall be established annually. Members shall continue in office until their successor has been duly named and qualified. The STEERING COMMITTEE shall elect officers as it deems necessary, except that the Director of Community Education shall serve as the executive secretary and chairperson of the STEERING COMMITTEE. The STEERING COMIYI=E may adopt such rules of procedure as it deems necessary. DUTIES: It shall be the function of the STEERING COMMITTEE to: A. Recommend to their respective governing bodies, operating procedures and policies consistent with the purpose of the program. B. Research and analyze Joint Powers Community Education issues, problems, and concerns, and recommend to their respective governing bodies, appropriate programs, activities, services and capital improvement projects consistent with the purposes of the program. C. Establish an annual operating budget, and recommend to their respective governing bodies, expenditures of funds necessary to carry out programs and functions of the Joint Powers Community Education Program. Each SPONSOR shall endeavor to make application for all State and Federal grants and funding programs and private and foundation resources that may be available to it to fund any items of expense of the Community Eduction Program, including salaries; provided that in such SPONSOR'S opinion, the requirements or conditions necessary to obtain such grants and programs are acceptable to it. CITIZEN INVOLVEMENT: The STEERING COMMITTEE shall direct the directors of Community Education and Parks and Recreation to work with appropriate community groups, community organizations, community agencies and advisory committees (e.g. Senior Citizens Advisory Committee, Special Services.Advisory Committee, Athletics Advisory Committees, etc.) to accomplish the purposes of the Joint Powers Programs. PROGRAM FUNDS: All public program funds for the joint administration of the Community Education Program shall be paid into and dis- bursed by the SCHOOL DISTRICT in a manner provided by law. Contracts let and purchases made under the agree- ment shall conform to the requirements applicable to contracts and purchases of the SCHOOL DISTRICT. Strict accountability of all funds and reports of all receipts and disbursements shall be provided for by the SCHOOL DIS- TRICT. the City and the SCHOOL DISTRICT shall contribute funds on a 50 - 50 basis, to administer approved Joint Powers sponsored Community Education Programs. Within 30 days after the conclusion of the CITY'S fiscal year (January 30), the SCHOOL DISTRICT shall submit an annual billing for expenditures incurred for the operations of approved joint Rowers sponsored Community Education Programs. CAPITAL IMPROVEMENT PROJECTS: The SCHOOL DISTRICT and CITY agree to provide joint ventures in the development of recreationaI/athletic facilities that serve, and are mutually beneficial to both the SCHOOL DISTRICT and CITY. Capital Improvement Projects will be cooperatively developed by the directors of Community Education, Athletics, and Parks and Recreation, for approval by the STEERING COMMITTEE. This Plan will be reviewed annually by the STEERING COIvUA=. FUNDING AND ON-GOING MAINTENANCE OF CAPITAL IMPROVEMENT PROJECTS: Cost sharing of Capital Improvement Projects will be on a 70% - 30% match. 70% share is assumed by the govern- mental unit owning the property on which the facility is, or is to be located. Shares may include cash and in-kind con- tributions. Land purchases or ownership of property is not considered part of the cost. CLARIFICATION: If a capital improvement project cost$250,000 and the sponsoring unit of government received a $50,000 grant or donation, this amount would be deducted from the total cost of the project and the 70% -30% match would be based on the balance of$200,000. Project cost overestimate/underestimate, cost increase/reductions will be shared on the same basis as the original cost. The government unit that owns the land upon which the capital improvement projects are developed, shall be respon- sible for payment of the project and billing for the 30% cost sharing of the project. ON-GOING MAINTENANCE: Upon completion of the capital project, on-going maintenance shall be the responsibility of the "owning unit of government". TERMINATION: This AGREEMENT shall continue in full force and effective until terminated by either party by written notice to the other party at least one year prior to the date of desired termination. DISTRIBUTION OF PROPERTY: Any property acquired as the result of this AGREEMENT shall be distributed in proportion to the contribution of the parties hereto in the event of termination of this AGREEMENT. EFFECTIVE DATE OF REVISION: This revised AGREEMENT shall be in full force and effect from and after February 5r 1997 . (date) This revised AGREEMENT was adopted by Resolution of Indepen:jistrict on z f; , s1i 9 /* — Date Chairperson ttest Jerk .iis revised AGREEMENT was adopted by Resolution-of the Hastings City Council on February 3, 1997 Date ayor j— Attest Q dministrator VI-7 Elmemorandum To: Mayor Werner and City Councilmember5 From: Melanie Mcoko, Administrative A5si5tant/City Clerk Date: July 20,2000 Re: Resolution- Mail balloting for Washington County Registered Voters in Hastings Council Action Requested: Council i5 requested to approve a resolution authorizing a Special mail procedure for thio fall's upcoming elections for Washington County, pending the SeCretary of cJtat?'S review and approval of the anticipated mail ballot procedures notice. Background: Currently the City of Haotingo has four registered voters in Hastings who reside in Ward One, within Washington County. Mail balloting was conducted in 1998 and has provided ease to these voters during the elections. Minnesota 1997 Election Laws, Section 8210.3000, provides for the municipal governing body, School board, or county board to authorize mail balloting by resolution, adopted no later than 45 days prior to the first election at which mail balloting will be used. The Statute also requires a posting of mail ballot procedures at least ON weeks before each election. Mail balloting can provide ease to the voter, but does require that during the day of election at least three electionjudge5 to be present at City Hall to accept mail ballots delivered in person and to process peroon5 registering on election day. Please contact me if you have any queotion5. Attachments: 1. Resolution- Designating Mail Balloting for 2000 primary and general elections 2. Notice of mail ballot procedures 3. Minnesota Rules 8210.3000—Mail Balloting (for your reference) CITY OF HASTINGS DAKOTA COUNTY,MINNESOTA RESOLUTION NO. 07- -00 A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF HASTINGS DESIGNATING MAIL BALLOTING FOR 2000 PRIMARY AND GENERAL ELECTIONS WHEREAS, State Statute provides for a municipal governing body, school board or county board to authorize mail balloting by resolution, adopted no later than 45 days prior to the first election at which mail balloting will be used; and WHEREAS, mail balloting would be used for Ward One, City of Hastings, Washington County voters who reside within the City of Hastings; and WHEREAS,mail balloting will be conducted pursuant to Minnesota Statutes, section 204B.45 for elections and will remain in effect for all subsequent state and county elections until revoked; and WHEREAS,before the first election at which mail balloting will be used, notice must also be given by one or more of the following means: publication in a newspapers of general circulation, posting of notice at public locations within each precinct, dissemination of information through the media or at public meetings, or mailed notice to registered voters. NOW,THEREFORE,BE IT RESOLVED by the City Council of the City of Hastings that the City of Hastings will use mail balloting for Ward One, City of Hastings, Washington County voters for primary and general elections in the year 2000. ADOPTED BY THE CITY COUNCIL OF THE CITY OF HASTINGS,MINNESOTA THIS 241h DAY OF JULY, 2000. Ayes: Nays: Absent: Michael D. Werner Mayor Melanie Mesko Administrative Assistant/City Clerk (SEAL) PUBLIC NOTICE CITY OF HASTINGS On July 24, 2000, the Hastings City Council approved Resolution No. 07-**-00, designating mail balloting for Ward One,Washington County voters,for 2000 primary and general elections. Pursuant to Minnesota Statutes, Section 8210.3000, subp. 3, a notice of mail ballot procedures shall be posted at least six weeks before each election. Before the first election at which mail balloting will be used, notice must also be given by one or more of the following means: publication in a newspaper of general circulation, posting of notice at public locations within each precinct, dissemination of information through the media or at public meetings, or mailed notice to registered voters. The City of Hastings will be conducting mail balloting for Ward One, City of Hastings Washington . . County voters,for the 2000 primary and general elections.. Ballots will be mailed from Washington County Government Center, and voted ballots can be returned to either the Washington County Government Center, Elections, 14900 61" Street North, Stillwater, MN or to the City Clerk at Hastings City Hall at 101 East Fourth Street,Hastings, MN. Eligible voters who are not registered may apply for a ballot through Washington County Elections at the Washington County Government Center or by calling (651)430-6188. A registered voter who will be absent from the precinct may apply to receive a ballot at a temporary address by making application for an absentee ballot by contacting Washington County Elections at (651)430-6188 or the Hastings City Clerk at (651)437-4127. The absentee ballot process will be conducted pursuant to Minnesota Statute Chapter 203B, Absentee Voting Laws. Ballots will be counted at Hastings City Hall, following the close of the election. For further information, please contact Washington County Elections at the Washington County Government Center, 14900 61' Street North, Stillwater, MN(651)430-6188; or by contacting the Hastings City Clerk at 101 Fourth Street East, Hastings, MN(65 1)437-4127. Posted: July 25, 2000 Minnesota Rule 8210.3000 Page 1 of 9 Minnesota Rules. Table of Chapters Table of contents for Chapter 8210 8210.3000 MAIL BALLOTING. Subpart 1. Scope. This part applies to mail balloting conducted under Minnesota Statutes, sections 204B.45 and 204B.46. Except as otherwise provided in this part, parts 8210. 0200 to 8210.2500 also apply to mail balloting. In unorganized territory, the county auditor shall perform the duties specified for the municipal clerk. Subp. 2. Authorization. The municipal governing body, school board, or county board may authorize mail balloting by resolution adopted no later than 45 days prior to the first election at which mail balloting will be used. If mail balloting is adopted pursuant to Minnesota Statutes, section 204B.45, the resolution remains in effect for all subsequent state and county elections until revoked. Revocation of the resolution may occur no later than 45 days before the next affected election. Authorization to conduct a special election pursuant to Minnesota Statutes, section 204B.46, expires after completion of the election. Subp. 3. Notice. The municipal clerk or school district clerk shall notify the county auditor of the adoption or discontinuance of mail balloting no later than two weeks after adoption or revocation of the resolution. The county auditor shall send a similar notice to the secretary of state for elections authorized pursuant to Minnesota Statutes, section 204B.45. The county auditor, municipal clerk, or school district clerk shall post notice of mail ballot procedures at least six weeks before each election. Notice of mail ballot procedures must include: A. the name or description of the municipality or unorganized territory; B. the date of the election and the dates that ballots will be mailed; C. a statement that each voter registered by the 21st http://www.revisor.leg.state.mn.us/arule/8210/300' '•tml 7/20/00 Minnesota Rule 8210.3000 Page 2 of 9 day before the election will be mailed a ballot; D. the times, places, and manner in which voted ballots can be returned; E. an explanation of how an eligible voter who is not registered may apply for a ballot and how a registered voter who will be absent from the precinct may apply to receive the ballot at a temporary address; F. the place and time for counting of ballots; and G. the name and address or telephone number of the official or office where additional information can be obtained. Before the first election at which mail balloting will be used or discontinued, notice must also be given by one or more of the following means: publication in a newspaper of general circulation, posting of notice at public locations within each precinct, dissemination of information through the media or at public meetings, or mailed notice to registered 'voters. Subp. 4. Mailing ballots. The county auditor, municipal clerk, or school district clerk shall mail ballots to the voters registered in the municipality or unorganized territory. A ballot mailing must be sent to each registered voter no earlier than 20 or later than 14 days prior- to the election. No ballot may be mailed to a challenged voter. A challenged voter may apply for an absentee ballot. Ballots must be sent by nonforwardable mail. Ballots for eligible voters who reside in health care facilities may be delivered as provided in Minnesota Statutes, section 203B.11. The ballot mailing must be addressed to the voter at the voter's residence address as shown on the registration file unless the voter completes an absentee ballot request as provided in Minnesota Statutes, section 203B.04 or 203B.16. A return envelope, a ballot secrecy envelope, and instructions for marking and returning mail ballots must be included with the ballots. The instructions may include a telephone number or electronic mail address which voters can call or write for help in mail voting. At the request of the secretary of state, a survey card that the voter can return to the secretary of state must also be included. The ballot return envelope must be printed with the mail voter's certificate. The http://www.revisor.leg.state.mn.us/arule/8210/3000.html 7/20/00 Minnesota Rule 8210.3000 Page 3 of 9 ballot return envelope must be addressed for return to the county auditor, municipal clerk, or school district clerk that is conducting the election. First class postage must be affixed to the return envelope. Subp. 4a. Form of instructions to mail voters. INSTRUCTIONS TO MAIL BALLOT VOTERS Follow these instructions carefully. Before you vote you must have a witness. Step 1. Locate one of the following people to serve as your witness: a. a United States citizen who is at least 18 years old, who lives in your county, and who is eligible to vote (your spouse or another relative who meets these qualifications may serve as your witness) ; b. a notary public; or C. any person having authority to administer an oath, such as a judge. Step 2. Show your witness the unmarked ballots. Step 3. Mark the ballots in secrecy. If you are disabled or otherwise unable to mark the ballots, you may ask your witness to assist you. Step 4. Fold each ballot so that your votes cannot be seen. Do not put any identifying marks on the ballot. Step 5. Place all voted ballots in the tan colored Ballot Secrecy Envelope and seal the envelope. Do not write on this envelope. Step 6. Place the tan colored ballot secrecy envelope into the white ballot return envelope and seal the envelope. An unsealed envelope will not be accepted. Step 7. Print your name and address and sign your name on the back of the white ballot return envelope. The name, address, and signature of your witness is required as well. http://www.revisor.leg.state.mn.us/arule/8210/300f"4tn-d 7/20/00 Minnesota Rule 8210.3000 Page 4 of 9 Step 8. The ballot return envelope may be mailed or delivered in person by you or your designated agent to the county auditor's office. You may mark and return your ballot at any time before election day. Be sure to mail back the ballot in time to be delivered by election day or return the ballot in person or through your designated agent to the auditor's office no later than 8:00 p.m. on election day. If you have questions, please call (. . . ) . . ... . . . . Subp. 4b. Form of mail voter's certificate. ❑TO BE COMPLETED BY VOTER❑ VOTER'S NAME (PLEASE PRINT) VOTER'S ADDRESS (PLEASE PRINT) I certify that on election day I will meet all the legal requirements to vote. VOTER'S SIGNATURE DATE ❑TO BE COMPLETED BY WITNESS❑ I certify that the voter * showed me the blank ballots before voting; * marked the ballots in secrecy or, if physically unable to mark the ballots, the ballots were marked as directed by the voter; and * enclosed and sealed the ballots in the secrecy envelope. NAME OF WITNESS (PLEASE PRINT) ADDRESS OF WITNESS (PLEASE PRINT) http://www.revisor.leg.state.mn.us/arule/8210/3000.html 7/20/00 Minnesota Rule 8210.3000 Page 5 of 9 SIGNATURE OF WITNESS DATE TITLE OF WITNESS (IF AN OFFICIAL) Subp. 4c. Presidential primary ballots. In precincts voting by mail in the presidential primary, the county auditor shall mail the ballots of each of the major political parties to every registered voter. The county auditor shall include a secrecy envelope that provides a place for the voter to indicate the party whose ballot has been enclosed by the voter. The secretary of state shall supply the county auditors with the format for the secrecy envelope. The voter must be instructed to vote and return the ballot of only one party and indicate their party choice on the secrecy envelope. The election judges must inspect the secrecy envelope and record the voter's party choice on the polling place roster. If the voter has not indicated a party choice, the return envelope must be marked "rejected." When the election judges open the secrecy envelopes, they shall determine whether the party choice indicated by the voter on the face of the envelope matches the party of the ballot in the envelope. If the party choice does not match the ballot, the ballot is completely defective. If more than one ballot is included, only the ballot whose party matches the party choice indicated by the voter can be counted. The remaining ballots are completely defective. Subp. 5. Nonregistered eligible voters. An eligible voter who was not registered on the 21st day prior to the election may apply for and receive an absentee ballot. Absentee voting in precincts using mail balloting must be conducted under Minnesota Statutes, chapter 203B, except that the time for applying for, receiving, and returning absentee ballots is extended until 8:00 p.m. on the day of the election. The instructions to absentee voters must be those specified in part 8210.0500, subpart 2. The statement of absentee voter must be that specified in part 8210.0600, subpart la, or 8210.0800, subpart 3a. The absentee ballot return envelope must be as specified in part 8210.0700 or 8210.0800. http://www.revisor.leg.state.mn.us/arule/8210/300' ' tml 7/20/00 Minnesota Rule 8210.3000 Page 6 of 9 Subp. 6. Replacement ballots. A voter who has spoiled a ballot may request a replacement ballot from the official conducting the election by completing a replacement mail ballot affidavit. The spoiled ballot must be returned to the official who issued the ballot, either by mail or in person, before a replacement ballot can be issued. The election official must put the returned ballot in a spoiled ballot envelope. A replacement ballot may also be issued to a voter who signs an affidavit stating that the voter did not receive or lost the ballot mailed to the voter. The election official shall stamp or mark on all replacement ballot return envelopes the words "REPLACEMENT BALLOT" and shall maintain a record of all replacement ballots issued. Subp. 6a. Form of replacement mail ballot affidavit. REPLACEMENT MAIL BALLOT AFFIDAVIT OF (print or type legal name of voter) (print or type legal address) I certify that I am a resident and eligible voter in (name of township or territory) I certify that I am requesting a replacement ballot because I spoiled, lost, or did not receive the ballot mailed to me. I certify that if I spoiled the ballot, I have returned the spoiled ballot to the official who issued the ballot or that it is enclosed with this affidavit. I certify that if I receive both ballots or find the first ballot, I will destroy the unused ballot and will vote only once. I understand that voting twice is a felony punishable by not more than five years imprisonment and a fine of not more than $10,000, or both. http://www.revisor.leg.state.mn.us/arule/8210/3000.htm1 7/20/00 Minnesota Rule 8210.3000 Page 7 of 9 (date) (legal signature of voter) Subp. 7. Undeliverable ballots. Ballots returned by the post office as undeliverable to the voter at the address of registration must be securely retained. If the auditor, municipal clerk, or school district clerk is able to verify the voter's residence at that address, the ballot may be reissued. A ballot undeliverable to the voter at the address of registration must be considered a returned notice of verification as provided in Minnesota Statutes, section 201.12, and the voter's registration must be challenged. The official conducting the election shall maintain a record of all undeliverable ballots. If the ballot is returned by the post office with notification of the voter's new address within the county, municipality, school district, or unorganized territory holding the mail election, the auditor or clerk shall resend a ballot to the voter along with a voter registration card, an absentee ballot return envelope as provided in part 8210.0600, subpart Is, and a notice explaining the need and the procedure to register at the voter's new address. The auditor or clerk shall keep a list of individuals who are sent the second mailing and will provide a copy of that list to the election judges for use in processing the returned ballots. The list of voters sent the second mailing will take the place -of the absentee ballot request form specified in part 8210.0200. Subp. B. Returning ballots. Mail ballots may be returned to the official conducting the election by mail, in person, or by designated agent. Ballots returned in person, or by designated agent, must be accepted until 8:00 p.m. on the day of the election. An individual shall not be the designated agent of more than three absentee voters in one election. Subp. 9. Polling place and election judges. The only polling place required for mail balloting is the office of the election official conducting the election. The number of voting stations set up in the office of the official conducting the election must be sufficient to accommodate the number of voters expected to vote in person on election day. On election day, the official conducting the election shall provide one or more secure drop boxes where voters can deposit return envelopes containing ballots. The governing body of the jurisdiction conducting the election shall designate a suitable location http://www.revisor.leg.state.mn.us/arule/8210/300' '-lml 7/20/00 Minnesota Rule 8210.3000 Page 8 of 9 where the election judges can meet on election day to receive and count ballots. The location must be open for public observation of the counting of ballots. The governing body of the jurisdiction conducting the election shall appoint election judges as provided in Minnesota Statutes, sections 204B.19 to 204B.21. For state elections, the county auditor shall appoint election judges for mail ballot precincts and shall apportion the cost of the election judges among the precincts voting by mail in that election. The county auditor may delegate the authority to appoint election judges for precincts voting by mail in state elections to the municipal clerk. During the day of the election at least two election judges must be present at the office of the official conducting the election to accept mail ballots delivered in person and to process persons registering on election day. Additional judges may be appointed as needed. If the ballots are to be counted by hand and there are more than two questions or one office to be voted on, at least one judge must be appointed for the counting of ballots for every 500 persons from whom ballots are expected to be returned. Subp. 10. Receiving and counting ballots. On or before election day, the election judges shall receive from the county auditor, municipal clerk, or school district clerk, returned ballots, applications for absentee ballots, affidavits for replacement ballots, and the list of voters sent a second mailing of the ballot. The judges-shall arrange to receive from the election official any additional ballots received in the mail or returned by a voter prior to 8:00 p.m. on election day. Ballots must be transported to the location where ballot processing and counting will occur in a sealed transfer case by two or more election judges. During the receiving and counting of ballots, the ballots must at all times remain in the custody of two or more election judges. Prior to 8:00 p.m. on election day, the election judges may examine the return envelopes, mark them "accepted" or "rejected" and remove the ballot envelopes from the "accepted" return envelopes. The election judges may check any list of registered voters provided by the county auditor or contact the county auditor to determine whether a witness who did not provide an address is a registered voter and therefore an eligible voter. The ballot envelopes must be placed unopened in a locked ballot box or other sealed container. At 8:00 p.m. on election day, the election judges shall open the ballot box, remove the ballots from the ballot envelopes, and count the ballots. http://www.revisor.leg.state.mn.us/arule/8210/3000.htnil 7/20/00 Minnesota Rule 8210.3000 Page 9 of 9 Subp. 11. Challenges. Challengers appointed under Minnesota Statutes, section 204C.07 may be present while the election judges are examining and accepting or rejecting the return envelopes. Challenges must be made and determined as provided in Minnesota Statutes, section 204C.13, subdivision 6. Subp. 12. Costs. The governing body authorizing mail balloting shall pay the costs of the mailing. Costs of mailing include postage costs and the costs of printing required envelopes, instructions, affidavits, and mailing labels. Other expenses must be paid as provided in Minnesota Statutes, section 204B.32. Subp. 13. Experimental forms. The secretary of state may authorize the experimental use of envelopes and other forms related to mail elections. STAT RUTH: MS s 203B.08; 203B.09; 203B.125; 203B.14; 204B.45 HIST: 12 SR 2142; 17 SR 8; 17 SR 351; 19 SR 593; 20 SR 2787; 23 SR 459 Current as of 04/13/00 http://www.revisor.leg.state.mn.us/arule/8210/300' '•tml 7/20/00 VII►-8-1 Memo To: Mayor Werner and City Council From: Kris Jenson, Associate Planner Subject: Minor Subdivision 295 Crestview Drive Date: June 19`h, 2000 CC: Arthur Kruger,Teresa Kruger Arthur Kruger has submitted an application and a request for a minor subdivision of properly locate Kruger, at 295 Crestview Drive, which is owned by Teresa , the applicant's daughter. He is g lot into two separate lots.Attached requesting the minor subdivision in order to subdivide an existin with this memo are copies of a site map,the land use application,and a copy of the proposed survey. Minor Subdivision Background Information: History: When the home located at 295 Crestview was originally built in 1987, an error was made in locating the foundation. The builder received permission from the City Council to leave the home in its present location and a lot line adjustment was made to ensure that the home had a proper side yard setback. Existing Conditions. The existing lot currently has a single family home. Proposonditions:The property owner is proposing to split the lot into two separate parcels. See the attached survey for the proposed lot configurations. n the City. Minor Subdivision Criteria: A minor subdivision more than three lots andatting requirement lthese shall It is allowed for property which will no be subdivided into no not necessitate any additional public investment. The property in question currently is served by an existing road and the lots are serviced by City Sewer and Water. property Location: The subject property is located at 295 Crestview Drive Com rehensive Plan Classification: This property is guided U-II Urban Residential. The proposed use is consistent with this plan classification. Site Zoning: The subject property is zoned R-3 Medium-High Density Residence. The minimum lot size is 5000 sq ft. After the subdivision,Parcel A would have 22,352 square feet and Parcel B would have 17,142 square feet. City Council Page 2 June 19,2000 Proposed Public Improvements: There are no public improvements as apart of this project. Trees: The developer shall plant one "boulevard"tree and one front yard tree per lot. These trees shall be at least two inches in diameter at the base and the species of the tree should be on the list of approved trees Created by the city Forester. This requirement is consistent with what the city has been requiring in other areas. Planning Consideration: The newly created lot will require a variance for lot width at the building line. The new lot will have a width of 48.88 feet at the building setback line of 25 feet. Variance Arthur Kruger is requesting approval of a 1.12'variance to the required 50 foot lot width minimum at the building setback line. The applicant is proposing to construct a single family home on the lot. The applicant has submitted a land use application and supplemental information showing existing conditions and proposed conditions. Background Information: 1. Current Zoning: R-3 Medium High Density Residential 2. Setback Requirements: City Code requires a 50 foot lot width at the building setback line. This setback requirement is mainly for safety and aesthetic reasons. 3. Existing Conditions: There is currently a home located at 295 Crestview Drive. 4. Proposed Conditions: The applicant is proposing to construct a single family home should the variance and minor subdivision be approved. See attached drawing for site location. 5. Adjacent Properties: The land use of the area surrounding the property is made up of primarily single family homes that are zoned R-3. 6. Variance Criteria: A. That special conditions and circumstances exist which are peculiar to the land,structure, or building involved and which are not applicable to other lands, structures, or buildings in the same district. B. The literal interpretation of the City Code would deprive the applicants of rights commonly enjoyed by other properties in the same district under the terms of Chapter 10. C. That the special conditions and circumstances do not result from actions of the applicant. City Council Page 3 June 19,2000 D. That granting the variance requested will not confer on the applicant any special privilege that is denied by Chapter 10 to other lands, structures,or buildings in the same district. No non-conforming use of neighboring lands, structures,or buildings in the same district, and no permitted or nonconforming use of lands, or buildings in other districts shall be considered grounds for the issuance of a variance. Planning Commission Review The Planning Commission reviewed this item at their July 17th meeting. Several neighbors spoke during the public hearing, stating that they did not feel there was enough room on this site for a second home, and that this proposal would not be consistent with the neighborhood. The Planning Commission voted inn, imously(6-0)±o:deny the lot width.variance as they did not feel it met thc. variance criteria. A vote was not taken on the Minor Subdivision due to the fact that the variance was necessary for the minor subdivision to proceed. Applicant's Action Requested: A motion to recommend approval of a 1.12' lot width at the building setback line variance based on the findings that the applicant has satisfied the variance criteria as follows: A. That special conditions and circumstances exist which are peculiar to the land, structure,or building involved and which are not applicable to other lands,structures, or buildings in the same district. B. The literal interpretation of the City Code would deprive the applicants of rights commonly enjoyed by other properties in the same district under the terms of Chapter 10. C. That the special conditions and circumstances do not result from actions of the applicant. D. That granting the variance requested will not confer on the applicant any special privilege that is denied by Chapter 10 to other lands, structures, or buildings in the same district. No non-conforming use of neighboring lands,structures,or buildings in the same district, and no permitted or nonconforming use of lands, or buildings in other districts shall be considered grounds for the issuance of a variance. Applicant's Action Requested: A motion to recommend approval of the minor subdivision subject to the following conditions: 1. Approval of a resolution waving platting requirements. City Council Page 4 June 19,2000 2. The resolution waving platting requirements and a certificate of survey shall be recorded with the County. A copy of the certificate of survey shall also be filed with the City. 3. The applicant shall pay$850.00 in park dedication fees. 4. The developer shall plant one "boulevard" tree and one front yard tree per lot. These trees shall be at least two inches in diameter at the base and the species of the tree should be on the list of approved trees created by the City Forester. This requirement is consistent with what the city has been requiring in other areas. 5. Approval of the Minor Subdivision 6 contingent upon approval of a variance for the minimum lot width at the building setback line. LAND USE APPLICATION CITY OF HASTINGS 101 4th Street East,Hastings, MN 55033 Phone(651)437.4127 Fax(65/11)427.7082�.. Address of Property Involved: r'�9 r _ ►r e s f V i e W a 1 J r,, U L Legal Description of Property Involved: 71,ose f9RR.TS 0,�- lob- 8 a-,0- 9 C-3Ln cK 9, W .i T--'Z . Applicant: ff // Oficial Use Only Name At-fkur �, t�rw44f. DateRec'd Address 1,03 File No. 1 -"7 &r Aw.,,i s`�a3� Fce Paid 'fS07 ;�i 2lJGD Phone �� _ ��'l- x{34— Rec'dby Ordinance# Section Owner(If different from Applicant): :esn 9 Name *e. Kt--�EP, Address Z qfs- C,,.es�-v;e,y Du. ;t- 1-1-A-P. t- 1-1-A-e-m iu" AW s so 3M Phone (F y/- 137 -- z S o r Request: Special Use: Rezone: Subdivision: Comp Plan Amend: Vacation: Site Plan: Other: Variance: TOTAL: Description of Request(include site plan, survey, and/or'plat if applicable): See �lurve �o� j�Lt�T O Signature of Applic Date Signature of Owner Date Arthur and Marie Kruger 1603 Forest Street Hastings, MN 55033 June 7, 2000 Hastings Planning Commission Hastings City Hall Hastings, MN 55033 Dear Members: We are requesting an approval of a variance of 1.12 feet for a Minor Subdivision of Lot 8 and 9 Block 2 Williams First Addition located on Crestview Drive in Hastings, Minnesota.See Drawing #2000-046 for location and area in question. The variance is necessary to meet the required 50' at the 25' set back line. As the drawing indicates, the set back at 25' is 48.88 feet, or short 1.12 feet. This would yield a lot.containing 17,142 square feet. If approved I plan on erecting a one story home which would be an asset to the area. This also would allow my wife and myself to reside next to my daughter in our later stages of our life. Respectfully submitted, Arthur Kruger and Marie Kruger 295 Crestview Drive Proposed Lot Split � � Hveringe vv tlhe Mrcauaippi Cp �+ c�A� .1ZE+� IG:Y V ..DR T t, ® Buildings Structures 'au 4 5 is tl,� ' Y V ate rg Limits it it it it it N W�E :i 5 it it it i it T,y it it 0. _ Site Location ti it it it <,- 0 it it it it it it it tti This is not a survey I10 / I Rw9C3f. A Jd/ Qc"x� . I 9boee pasta of Lata 8 and 91 annoy, Z, 'dor, D rlR9T ounty, Hi ee flee end of � a, baaesd od the offim of the G®67 Oemader, Dakota County, ainoeneta. dS.I i y aascribkd es the met y/,ay]3 J� i o.^ be4inaie9 et Un coat athe "l7 eortler n6 mid Lmt 6: Lot a afia^5t'17'a, `. ds bwrinq eneesed, along the aeatoeastecly 11oe of Inti Lot 8 a distuve of m of 76,20 feet; thanm 9 au of 2X7.23 fare parallel ster Ybe •eaGustert nim of We to the easterly nim of said Lot a; theme&00.04'15'9, along the nest line of "id lata a sea 91 a &eaten Of 1:6.12 ate; thee , 370.10.00.9 a dint"" of 253.90 last to the eoothomterl9 llae of aaia Let 9, theeea northenotorl7, alw;l Weld soaaasaaEerl;7 line of Est 9, m e mutangential Werra, eoxm, to the ?E eeatr-,est, moftq a radtm of 253_Z9 feet_, a met0il angle of d•31'01•, a chord N 0 benring of a3ft0b•S2-K, a ddataom of 12.39 feet to the point of begivoing. �Qh•'�'L a A0 I iaotutol" 22592 egaone feecoree feet, ma,* or ls. �_ l 1\ + 9'Y 1ev �` a S9yatt to sometimes of record. aTaacsl, a N, i{� ;yea l That parr of Lot 91 aleck 2, 9£Luh93'Y193T 20DTT709, on file and of naoord Sn \ aW10 C�Y / tisp�.Of the y mrgrdor. ➢algia Comt7. Niumeoba, tying Southerly of :i \ ��. I/ the, LE"N g4etihlto4 liner Ce®erd9y at the 91D9t ata . ray ooreer, id of Lot a of Stu Block 2; tteem \\ r A1 # a60'31'1Ta. marisg"mood a" t'pe esethw rml7 line of avid Lot 10 disl:tam.o! 12,82 fnetT L'bence 9"4506 93-8 a Moment of 76.20 fast, thnem 4 Y"ww 7, 1 s a u;ul'+1 I s sr�.u•a. vasanlax,&A #:qe 3y lion of mid Let�e. .e�dioumas of ay m—J IW 28 fYek'to sbe apow 7aae 9gr!"'Wink 24 lWeeus.90or11a'15'•i, e1oa9 Ga o� AF �¢a l _ i — +aa litre of sada leis band a a-§p�apm of i19 la feet to the potat a2 bN;.ato of ale YEm 9m ya.deeasfb4&, t0ay6m 970'29'62`2 a dtataem of 253..90 „1_ _ 230 MEQ P"I I .. o'boeomm tnealn.�. d,»Iete._9 ,ad these t:a.iaatiel. \ 581fZ2' I aub9evt Co ueaarnta dE raaet0. 1 CA CFS6rD701 0900®"PLIZ3 I DWYER$c ASIOCIAT1151 INC. fr,ee�zSSep�ln6ee�e;m�a m o m g g r«e Sue:(6519497-'1909 'Bkr:(891}.+Bl'1979 7 a DENOTES 1/Y IRON PIPE SET, MARKED BY R.LS. 9294. 9 DENOTES FOUND IRON PIPE BEARING SYSTEM IS ASSUMED. ''AWe690160 we ah woug,pW,a aeeeaw, MINOR - LOT SUBDIVISK 9.Wealk9asoonew w%tdwantewoudeto I+WedW9' h9f1aWW9ayo�o111r�0etota SCALE: 1'=30' DRAWN DATE:5/73/00REVISED: ARTHUR KRUGER HASTINGS, MN. °2000_ Vlll-B-2 Memo To: Mayor Werner and City Council From: Kris Jenson,Associate Planner Subject: House Move Proposal- 517 E 71' Street Date: July 19, 2000 CC: Joan Illa/Thomas Sieben Thomas Sieben has submitted an application to move a pre-owned home to 517 E 7`h Street. The new home will be moved in as an addition to the existing home on the site. Attached with this memo are copies of information regarding this request which has been submitted by the applicants. This item was being referred to the Planning Commission to consider aesthetic and functional compatibility of the house for the site. The Commission was asked to review this proposal as the "Board of Design Control". Site Location Issues: Included with this proposal are photographs of the subject property. The property is situated in one of the City's older neighborhood's and is surrounded by homes of mixed architectural style. There are also a lot of mature trees on the lot. The home proposed to be moved in will be located behind the existing home and will serve as an addition to the existing home. It is my opinion that the size and mass of the house proposed to be moved is consistent with other structures in the immediate vicinity of the site. Further,the manner in which the home would be configured on the property appears to be appropriate given the configuration of the grade of the lot.-As part of the Building Permit application a Certificate of Survey providing more detailed measurements and elevations will be required if the applicant continues to pursue the project. There does not appear to be any grading and drainage problems which would arise from siting the proposed house on the premises. Appearance& Condition of House to be moved: Included with the proposal are photographs of the exterior of the house. The exterior of the home is sided. It will be painted to match the existing home. The existing house on the site is a 2 story structure,while the house proposed to be moved in is a 1 '/2 story structure. The applicant originally intended to construct an addition onto his home,but decided to move a house in instead. City Council Page 2 July 10,2000 Role of the Board of Design Control: The Planning Commission acting as the"Board of Design Control"has the following responsibilities: 1. Call of Hearing: The Board is required to hold a hearing to consider the application papers. Notification of the hearing date and time must be given to the applicant and other persons deemed appropriate by the Board Secretary. 2. Hearing&Findings: Before or during the hearing,each member may view the premises upon which the hearing,each member may view the premises upon which the structure is located or to be located, and at the hearing the Board shall examine the application papers and hear the applicant. It may also hear any members of a citizen's committee and any other persons who request to be heard. The Board may adjourn from time to time, but within forty-eight (48) hours of the close of the hearing the Board shall,pursuant to a majority vote of all the members of the Board,file written findings of the fact that the exterior design,appearance and functional plan of such structure is or is not at variance or so dissimilar with the exterior design, appearance and functional plans of structures constructed or in the course of construction in the neighborhood of said proposed structures,which are in the same zoning district as the proposed structure, as to cause material depreciation generally to property in said neighborhood. The Board shall further make a recommendation that the application be accordingly granted or denied. The action of the Board will then be presented to the City Council at its next regular meeting. Further action with respect to the granting or refusing of a permit with respect to such application shall be held in abeyance pending order and direction of the Council. Board of Design Control(Planning Commission)recommendation: Motion to recommend to City Council that they authorize issuance of moving&building permits to allow the home included in a proposal from Joan Illa/Thomas Sieben to be moved 517 E 7`" Street subject to the following conditions: 1. Compliance with all applicable City Code requirements including,but not limited to:City Code Chapter 4 (Construction Regulations) and City Code Chapter 18 (Property Maintenance Ordinance). 2. That all exterior site work on the structure and site be completed within 6 months from the date of permit issuance. This exterior work shall included painting the house. LAND USE APPLICATION CITY OF HASTINGS 101 4th Street East,Hastings,MN 55033 Phone(651)437.4127 Fax(651)427.7082 Address of Property Involved: E/rJ E Ski Legal Description of Property Involved: L o "7 V ( 3 q �OWv� O � l"lQ�i ` IhS Applicant: —{ 0 0� f Official Use Only Name '��o n c,S r C 2 v1 Date Recd Address S / �) /=_ . 4- File No. Fee Paid ®(� Phone .. ! - 7 r� C;` Rec'd by Ordinance # Section Owner(If different from Applicant): Name Address KM Phone JUN 14 2000 Request: m © 0 e. 'i A Ino ;c Special Use: CITY uT i"'/to f kl'6 Rezone: Subdivision: Comp Plan Amend: Vacation: Site Plan: Other: *n' w TZU.-�T Variance: TOTAL: Description of Request(include site plan, survey, and/or plat if applicable): k La Signature of Applicant Date Signa' re of Owner Date 1. Age of 1-1/2 story structure house is 25 to 30 years old. 2. Wood Structure. 3. Height is 18 feet, 6 inches. 4. Weight is 24,000 pounds 5. Outside measurements are 32 feet x 24 feet. 6. There are five rooms on the first f loor: - Living Room Kitchen/Dining Room - Bathroom - 2 Bedrooms The second floor is a sloped, unfinished loft. 7. The house is to be moved at the end of July. 8. The house is now located at 11610 207th Street E., Lakeville, MN, owned by Bill Otting, phone 1-952-461-3265. 9. The house shall be painted, landscaped, etc., to match the existing home. 10. The structure will have a partial or full basement, with proper foundations, footings, setbacks, etc. Tom Sieben & Joan Ilia 517 East 7th Street Hastings, MN 55033 651-437-7784 � >p - : � —��--� - � g §� J, ! $ d . � . � � & � • �� �,:„ _��; I •�, . . • E I � ��� � , �. '�: � � � � �` `«,� `4 �'�. > ^� ��� � "k c� �.�'��iE K�. �E�,:. ��i� wiillJ^'�� ::/ �7j AJ b�F WNAO )n . �RN�t;}- �, w t k Vlll-B-3 Memo To: Mayor Werner and City Council From: Matthew Weiland, City Planner Subject: Preliminary Plat/Master Site Plan -Hastings Marketplace West Date: July 20th, 2000 CC: Hastings 55, LLC Hastings 55, LLC; -has made application and requested preliminary plat approval and Master r an approval for 16 acres of property located southwest of the intersection of HWY 55 and General Sieben Dr. A site location map is included in this memo. The preliminary plat proposes to divide this property into 6 lots.This proposed development would include a 68,530 sq ft proposed Grocery with an associated 21,425 sq ft retail strip center and 3 retail outlots totaling another 17,450 sq ft of retail. This project would add a total of 107,255 sq ft of retail space to the City. A Master Plan is being reviewed as part of the preliminary plat review due to the size of this project. The Master Plan gives abroad perspective of how the property could ultimately be developed. It identifies possible future uses as well as lot layout, traffic access and circulation, and parking. The Master Plan will be used as a guide for future site plan approvals. It should be noted that the master plan is based on a previous Hastings Marketplace master plan approved when Target was developed. This master plan is consistent with that master plan and will replace it for this property. The Master Plan only gives concept plan approval. The Developer will be required to submit detailed site plans for every phase of the development. Conditions may however be attached to the Master Plan approval that will guide future development of the property. Included with this memo are the following: Master Plan;Preliminary Plat, Land Use Application form, and a Site Location Map. Background Information: This is a large project with numerous issues to discuss. The City has already spent a lot of time meeting with the Developers and reviewing the project. Many recommendations and changes to the proj ect have already been made prior to this meeting.This memo will outline and highlight the main issues and concerns surrounding approval of this project. This proposed project is part of the Hastings Marketplace development.A Master Plan was approved for this area back in 1999. There is also a development agreement in place dated 4/19/99. Both of these documents outline future development of this site and will be used as guides in reviewing this new proposed project. The proposed development is slightly smaller than the original master plan. Hastings Marketplace west Page 2 The proposed development is still consistent with the Master Plan in Layout, parking, and traffic circulation. Zoning Comprehensive Plan :The subject property is guided for Commercial The proposed retail development is a consistent and permitted use for the rest of the property. Current Zoning_Classification:The proposed zoning is C-4 Regional Shopping Center. This zoning classification is consistent with the city's Comprehensive Plan. The proposed development would be a permitted use in this district. Adjacent Land Uses: The Property North and East of this Site are guided commercial in the comprehensive plan. The Property directly south of the site is guided medium density residential and is being developed with town homes as part of the Bailey Ridge project. The property to the west is outside the city limits and contains the NSP substation. Preliminary Plat Approval Subdivision Ordinance Requirements: The submittal provided for the Hastings Marketplace West Subdivision meets subdivision ordinance requirements for a preliminary plat submittal. The applicant is currently proposing to plat the property into 6 lots . 1. Infrastructure:Development of Hastings Marketplace West will not involve the new construction of public roads. The site will be served by General Sieben Drive through two separate accesses that both line up with existing accesses to General Sieben Drive. All drives through the project will be privately built and maintained. 2. Site Grading&Storm Water Management:The applicant is proposing to mass grade the entire site. Lots 1 and 2 would be constructed in year 2000 ,with the remaining site being proposed for construction in year 2001. The applicant will have to stabilize the disturbed areas of the site not being developed with appropriate cover to eliminate erosion problems. These areas must also be maintained to meet the City's minimum property maintenance requirements. The applicants are aware of these requirements and have adjusted their preliminary grading plans accordingly. 3. Public Land Dedication/Sidewalk Trails: The Park land dedication was satisfied for this development property previously by land the school district dedicated as part of Hastings Marketplace west Page 3 the City's library. This was agreed to in a development agreement between the City and the School District. There will be a sidewalk extended from General Sieben Dr west through the parking lot to the front of the grocery store and strip center. This will be a good and safe connection. 4. Intercgptor Sewer Fee:Per City Ordinance,a condition of this plat approval shall be that the applicant must pay 6 interceptor sewer charges per developable acre at a rate of$305.00 per sewer interceptor charge. The developable acres for this property shall include the whole plat except for the existing drainage and utility easement on the south side of this property. 5. Drainage and Utility Easements-Additional drainage and utility easements shall be identified on the final plat along the north and west sides of the property. There shall be at least a 10 ft easement along the north property line and 5 easement along the west property line. 6. Access Easements-There shall be shared access easements and agreements recorded with the final plat that allow for shared access through the property. Master Site Plan Approval Background Information There is an approved Master Plan in place for this project. This proposed development is consistent with the original Master Plan. The building locations,parking layout, and traffic circulation are all consistent with the Master Plan. The preliminary site plan outlines a total of 107,255 sq ft of retail space . This plan was created to demonstrate the ultimate development of this site so the environmental/traffic impacts could be measured. The Master plan will be used as a guide to review and approve future phases of the development. The Developer will be required to submit detailed site plans for each phase of the development. The Master Plan is currently proposing the following uses: Hastings Marketplace west Page 4 Grocery Store 68,530 Strip Retail shops 21,425 Retail Outlots 17,450 total 107,255 Future uses for this site may differ,but the overall site development level will not. Changes to the proposed Master Plan lot layout will be reviewed for its impact to traffic and circulation and its impact to the overall site design. The Master Plan displays a rational layout for this kind of development. This is a good location for this kind of development. Proposed Uses and Lot Layout The proposed uses and lot layout are appropriate. The parking areas are located in front of the buildings. The buildings will provide a buffer between the parking areas and the homes to the south of the project. The ponding basin to the south also provides a green space buffer between this development as it transitions into the neighborhoods to the south. The location of the retail outlots in the parking lot help to break up the large parking lot area. Zoning Setback requirements: Proposed parking areas are in compliance with zoning ordinance parking lot setback requirements Building setbacks in the C-4 Zone District are established through site plan review. It is the opinion of staff that the proposed buildings are rationally sited relative to other structures in the general area. The Parking lots are in front of the buildings which allow the buildings themselves to buffer some of the parking lot noise. Number of Parking Spaces: The Zoning Ordinance requires a standard of 1 parking space per 200 sq. ft.of gross building area for general retail use and slightly different standards for restaurants and gas stations. The developer has demonstrated on the Master Plan that the parking requirement for the proposed uses can be met on site. The applicant is proposing 709 parking spaces. The City's Zoning Ordinance would only require between 537 - 632 parking spaces. It is very important to provide adequate parking for these project,but over parking just creates more impervious service and visual pollution. It is City staff's opinion that this development is over parked and would recommend the elimination parking spaces in order to increase green space. The applicant has been cooperative in making requested changes to the parking layout and has expressed a willingness to work with city staff on reducing parking where feasible based one land use. City staff would recommend the elimination of the following 50parking spaces: 1. 17 parking spaces in the northeast corner of the site. Hastings Marketplace west Page 5 2. 24 parking spaces in the northwest corner of the site. 3. 9 parking spaces along the western property line. The elimination of these parking spaces will still leave the project with more parking than is required and will allow for more greens space that will enhance the site. The layout of the parking lot is rational, although it is more than is required. Traffic Circulation Issues: Traffic Circulation within the site flows well. There are two main accesses to General Sieben Drive. There is also a dedicated drive aisle connecting the main parking area to the southern access which will lower the amount of congestion at the main access. Traffic Issues Traffic is a concern for this project. A traffic study was done as part of the original master plan for this area. The traffic study outlined recommendations for traffic control in this area as the project is developed. Traffic can be adequately and safely handled in this area with the appropriate traffic control systems installed. Traffic Controls Two new traffic signals may ultimately be installed as part of this proposed development. The proposed signals would be installed at the intersection of the main access (north access) for this development and General Sieben Dr and at the intersection of the South Frontage Rd and Pleasant Dr. The Traffic Study has demonstrated that these signals will be required at some point in time based on full development of the project. The timing of when these signals get installed it as the discretion of the City. The cost and timing of these traffic signals were addressed as part of the Hastings Marketplace development agreement as outlined below. North Access (Lot 1, Block 1 + Outlot A) - The developers shall provide the City a new intersection configuration(referenced plan) to be approved by the City. The Developers will also install conduit and handholds for future traffic signals at this intersection. The intersection will start with a two way stop control. At the time the City feels there is a traffic problem at this intersection, the City will conduct a traffic study to determine if the intersection warrants the installation of a signal and to determine the level of service for the intersection. If traffic warrants a signal and the level of service is E or lower,then a traffic signal will be installed and the benefitted properties will be assessed. It is assumed the City will pay a%of this signal based on the thru trips(Currently 6%). Estimated cost of Signal: Hastings Marketplace west Page 6 Intersection %share Icity% Estimated I Dev. Cost CityCost of Si nal Share Costs Share share 2. General Sieben Dr Access 94.00% 6.00% $185,300.00 $174,182.00 $11,118.00 South Frontage/ Pleasant Dr Intersection (signal) - The City will install a new Pleasant Dr southbound right turn lane(back 120 ft)and a new S Frontage Rd westbound right turn lane(the city will acquire the R.O.W), as well as a new traffic signal. The signal may be installed after the City approves the first development proposed on Outlot A of Hastings Marketplace. It is assumed the City will pay a 60% of this traffic signal and associated traffic improvements based on thru trips. The other 40%will be assessed to benefitted property owners to the east and west of the intersection. A revised traffic count will be done as part of the traffic study to determine benefit based on the thru trips. Estimated cost of Signal: Intersection %share City% Estimated Dev. Cost Icity Cost of Si nal Share Costs Share share 3. S Frontage Rd/Pleasant Dr 0.00% 60.00°/ $187,000.00 $37,400.00 $112,200.00 Total Estimated City Costs: Intersection % share City% Estimated Dev. Cost of Signa Share Costs Share share 1. HWY 55/General Sieben Dr 50.00% 0.00% $226,300.00 $113,150.00 $0.0 2. General Sieben Dr Access 94.00% 6.00% $185,300.00 $174,182.00 $11,118.0 3. S Frontage Rd/Pleasant Dr 20.00% 60.00% $187,000.00 $37,400.00 $112,200.0 total $598,600.00 $324,732.00 $123,318.0 %of total cost Trail Connections There will be a sidewalk extended from General Sieben Dr west through the parking lot to the front of the grocery store and strip center. This will be a good and safe connection. Hastings Marketplace west Page 7 Sanitary, Water. Storm Sewer and Gradin Pg lans: The Public works Director has reviewed the proposed grading and utility plans and has submitted his comments to the applicants. The applicants have revised their plans accordingly. The applicants are proposing to modify the existing ponding basin. The applicants have submitted their modifications to Barr Engineering for their review. The applicants will be required to pay for this review and shall be required to modify their grading plan based on comments from this review. The applicants have indicated a willingness to do this. Li htin : The applicant shall submit a detailed lighting plan for this project as part of the site plan review for each development in this project. Site Landscaping: The proposed landscape plan includes a spectrum of different trees and shrubs. The Landscape plan compliments the site and the building. The landscape plan is well done and will enhance the development. The foundation plantings will do a good job ofbreaking up the large grocery store and strip retail buildings. There is a good buffer along the southern property line of project, except for the are behind the grocery store loading docks. The following additions to the landscaping plan are suggested 1. The area behind the loading docks of the proposed grocery should be intensified with more evergreens and should include some 8 ft trees. As an alternative,the applicant could also install a 6 ft opaque fence along the back of the loading dock area. The site plan for the grocery shall be modified to indicate this. 2. More trees and shrubs should be added to the new green space added with the elimination of the 72 parking spaces. 3. The impervious surface area in the delivery turn around area should be minimized through the use of more of more green space and a landscaped island should be investigated. Building Elevations:The applicant will have to submit detailed architectural building elevations with each site plan. Waste Disposal:The applicant will have to indicate plans for waste disposal with each site plan. All outdoor dumpsters must be enclosed and screened form view with complimentarybuilding materials. MNDOT (Minnesota Department of Transportation) The city is currently waiting for comments form MNDOT on the proposed plat and site plan. MNDOT has review authority over property adjacent to their right of way. It is anticipated that since Hastings Marketplace west Page 8 this project has no direct connection to HWY 55,that MNDOT's comments will focus on the traffic issues and signals and not on the actual plat or site plan. A condition of preliminary and site plan approval will be to incorporate any of MNDOT's comments into the plat or site plan. Summary: The proposed Hastings Marketplace West project will add a significant amount of shopping to the City as well as on opportunity for jobs and an increase to the City's tax base.It will enhance the Western side of the City and will compliment the buildings in the area. The project is well thought out and has been well engineered. This property was guided and planned for a project like this and this is the place in City to do a project like this. The infrastructure is in place to serve this project and the traffic caused by this development can be adequately handled with the installation of traffic signals. Planning Commission Recommendation :The Planning Commission recommended approval of the Hastings Marketplace West Preliminary Plat and Preliminary Site Plan at their 7/17/00 Planning Commission meeting based on the conditions listed below. Recommended Action: There are two separate items requiring City Council action on this project listed below: Preliminary Plat Motion to recommend the approval of the Hastings Marketplace West Preliminary Plat subject to the following conditions: 1. That the storm water plan is approved by Barr Engineering and the Public Works Director. The Developer shall be required to incorporate into the development grading plans any comments from BARR Engineering or the Public Works Director. 2. The Developer shall pay for the Barr Engineering review. 3. All disturbed areas on this property shall be stabilized with appropriate cover to eliminate erosion problems. 4. The disturbed areas of the site shall be maintained to the requirements of the City's property maintenance ordinance. Hastings Marketplace west Page 9 5. That the Developer shall incorporate MNDOT's comments into the preliminary plat or site plan. 6. The developer shall pay 6 interceptor sewer charges per developable acre at a rate of$305.00 per sewer interceptor charge. The developable acres for this property shall include the whole plat except for the existing drainage and utility easement on the south side of this property. These fees shall be paid prior to City release of final plat hardshells. 7. That the Developer shall obtain Site Plan approval from the City prior to issuance of any building permits for any future proposed developments on property. 8. The final plat shall be modified to include additional drainage and utility easements along the north and west sides of the property. There shall be at least a 10 ft easement along the north property line and 5 easement along the west property line. 9. There shall be shared access easements and agreements recorded with the final plat that allow for shared access through the property. Hastings Marketplace West Preliminary Site Plan Motion to Recommend the approval of the Hastings Marketplace West Preliminary Site Plan subject to following: 1. That the storm water/utility plan is approved by Barr Engineering and the Public Works Director and that any comments from them is incorporated into the storm water and utility plan. 2. That the Developer shall incorporate MNDOT's comments into the preliminary plat or site plan. 3. That the applicant shall modify the site plan to eliminate the following 50 parking spaces: 1. 17 parking spaces in the northeast corner of the site. 2. 24 parking spaces in the northwest corner of the site. Hastings Marketplace west Page 10 3. 9 parking spaces along the western property line. 4. That the developer modify the landscape plan to include the following elements subject to approval of the City Planner: 1. More trees and shrubs shall be added to the new green space created with the elimination of the 72 parking spaces.. 2. The area behind the loading docks of the proposed grocery shall be intensified with more evergreens and should include some 8 ft trees. As an alternative, the applicant could also install a 6 ft opaque fence along the back Of the loadinog dccl: area. 3. The impervious surface area in the delivery turn around area should be minimized through the use of more of more green space and a landscaped island should be investigated. 5. That the proposed structure and accessory items including, but not limited to,the parking lot and landscaping shall be completed pursuant to the approved site plan. Upon request for occupancy of the building, all uncompleted items contained within the site plan shall be addressed pursuant to city code escrow requirements. Hastings Marketplace Plat and Site Plan r _ MUSA Line R,ninpn on ac Mncissippi Legend Government Center U-iii a 2020 comp plan city.shp U c-comabs MXD-M.W Use O-Office Exisitn Traffic Si na w• .. Exisitn Traffic Si na P-Pubic • - � w , • `._ •- ' O w-Uawn Resor l-J unnsrPer eoe un-urns Reeia as unlls/eae R-Rur Libra can.Uro Renal UMVwe Future Traffic Sl nal Row-Ripmawai Future Traffle SI nal wAT-weer Target • -------- Ro .hp Hastings Marketplace West `' euftWsshp New Develo ment U-III N Proposed Dakota CDA Pro'ecl Ponding Basin West w E s U-1I U-111 Sehool s sailtey cadge Town Nome Pro Sed Dakota CDA Project U- Development ti!! Site Location Ud Ponding Basin U-II rc h.• U ,..,� . T b 101 r .e • r. ,� .,SN This is not a survey 06/26/00 :A:07 FAX 6129331153 RLE-MITSISTO Q002/004 V •. v LAND UE APPLICAxxoN JUN 3 0 2000 CITY OF HASTINGS 101 4tH Street]cast.Hm6ngs,MN $5033 Phone (651)437.4127 flax(651)427,7082 Address of Property Involved; MIA Lcgal Description of.Property jmvolvod: �� AULRIO l k aRa W aecer�dl� :6U %CwAtl p, "��rytlG t Arta �i-�yn�yt� is. 1Dnig6L '(a �ou+� r ASSe�e Applicant; r/ir� Toe- MOW Use Only Munc 90 ' SS1 LLC Date Recd Address Qtsl $e.,etit AK S.r SIW�I a ssr, rile No. M4-VV:� g 4nI vrt�Paid Phone _(J2M) z-e,'L-Zift+Nt .Rec'dby Ordinance#f Section Owner(N different from Applicant): Nanny S►.M� Addross Phone Request; ?r0%VA;PQM,_ 'Plv.* *Z60" Special Use; Rezone: gyp^ 00* Ff 10ts@ft1d"k)3ubdivision: Comp Plan Amend: Vacation: Site Plan: Joos�Vk Sift V 46 O° Other' Vari"ce: TOTAL: a°M Descrip t io n of.Request(include site plan, survey, pu veey,�and/or plat ifyla-1pplicable): ""SOS C t` AF+I.J�+ 1rwy% 41AU-S&q. I16'K G - D,0o l dd-17* Si o40-4r�e—r , i nDate ?-IQ � �yis gGJGY / Signa rn ' hate G �/ Engineering Planning Surveying Landscape Architecture KUUSISTO LTD FST.1959 July 13,2000 Mr.Matthew Weiland City Planner City of Hastings 1014" Street SE Hastings,MN 55033-1944 Re: Hastings Marketplace West Preliminary Plat and Master Site Plan Submission Dear Mr.Weiland: Thank you for arranging for City staff to meet with us to review the technical issues for the above referenced project submitted on June 26,2000. At the meeting,City staff identified several issues. We have revised our plans in an attempt to address all concerns. We ask that you accept the attached revised plan sets and incorporate these changes into your staff report for the July 17 Planning Commission meeting. 1. Sanitary sewer service to Lot 2 was proposed to connect into an existing sanitary manhole located in General Sieben Drive near the main access to the existing Target store. This manhole is'abandoned and is not available for a connection. Our plans have been revised to provide sanitary service to Lot 2 from the existing sanitary manhole in the intersection of General Sieben Drive and the South Frontage Road. 2. A public utility easement was requested over the proposed sanitary sewer and watermain along the south end of the parking lot for a possible future extension to serve future development to the west. Plans have been revised to show this easement. 3. City staff was concerned with capacity limitations of the storm inlet proposed to capture runoff from the Highway 55 right-of way. RLK-Kuusisto,Ltd. staff field verified that the tributary drainage area was correctly defined and that the proposed storm pipe was accurately sized. Plans have been revised to provide a flared-end-section inlet with a trash guard to increase the inlet capacity from the previously submitted plans with a catch basin inlet. Plans have also been submitted to MnDOT for their review. 4. Previously submitted plans included a 3:1 slope from the south curb line into the existing drainage easement on the south end of the parcel. The City of Hastings codes allow for a maximum slope of 5:1 within a drainage easement. Plans have been revised to comply with this requirement. 5. Placing fill within the existing drainage easement,as described in item#4 above,may reduce the calculated storage volume of the existing regional pond. RLK-Kuusisto,Ltd.has submitted plans and hydraulic calculations to Barr Engineering Co.for their review to determine the impacts on regional ponding. RLK-Kuusisto will work with Barr to assure that Offices: Hibbing Minnetonka • St.Paul • Twin Ports (952)933-0972 • 6110 Blue Circle Drive Suite 100 • Minnetonka,MN 55343 • FAX(952)933-1153 any reductions on storage volume will be compensated by additional excavation within other areas of the existing drainage easement. 6. Asset Realty indicated that they intend to mass grade the entire site this year,upon receiving all applicable approvals. Lots 1 and 2 would be constructed in 2000,with the remaining portions of the overall development constructed in 2001. City staff indicated concern over stabilizing disturbed areas to eliminate wind erosion and blowing of dust across the Highway 55 right-of-way. A note has been added to the Preliminary Grading Plan that requires the contractor to plant MnDOT seed mix No. 115A immediately upon completion of mass- grading operations. 7. The applicant was requested to add an 8.0' landscaped island north/south spanning the entire parking lot to discourage vehicles from driving across parking aisles. Plans have been revised to add this island between the parking field for Lot 3 and 4 and the parking field for Lots 5 and 6. 8. City staff indicated that the proposed development w ks generally over-parked and requested that the plans be revised to remove parking areas and increase greenspace. Upon reviewing the City of Hastings parking requirements,however,the required number of stalls varies considerably depending on the land use. Plans have been revised to show the required number of stalls based on varying land uses. Minor modifications have also been made to the lot lines to distribute the parking fields appropriately based on required parking counts. The applicant agrees to work with City staff on reducing parking fields and increase greenspace if land use permits,but is maintaining the previously submitted design for the Master Site Plan Submission. 9. A 6.0' sidewalk was added across the north portion of Lot 1 at the request of City staff. This sidewalk provides a continuous pedestrian connection from the existing Target store to the grocery and retail potions of this proposed development. 10. City staff suggested that foundation plantings be added across the front of the proposed strip retail(Lot 5)to break up the continuous facade. The Preliminary Landscape Plan has been revised accordingly. 11. The easterly drive aisle of the grocery parking field was closed from direct access to the intersection in the northwest corner of Lot 1. This revision was made at the City staff's request to minimize the access points into this intersection. Upon review of the enclosed documents,please contact either Joe Nemo of Asset Realty at(612) 252-2041,or Chet Harrison at RLK-Kuusisto,Ltd.(952)259-9206. Sincerely, Chester J.Harrison,P.E. Senior Professional Engineer cc: Joe Nemo,Asset Realty D3W0 pll-YNMIq lTA .. Preliminary Plans i for Grading, Sanitary Sewer, Water Main, Storm Sewer- and Landscaping for Hastings Marketplace MMNGCP TOWNSINP % � - • ® ,� �. Hastings, Minnesota o- SITE LOCATION s s `4° � off �`";-v�. d,��Y s�; • _ �- � PREPARED BY: � s • r'sM s so. t Hibbing, MN. I r \ 7tirin Ports, MN. � Rj .K Minnetonka, MN. - A. Mendota Heights, MN. �•e KVlSIS10 LTD Phone: ((Olt 933-0972 Ig • -r ~ 0 Pex: (612j 933-1153 I s "w.rlk-kuueisto.com P � 8110 Blue Circle Dr.•Suite i100•Minnetonka, MN. 55343 �- "z 1 e F @•�` oq TM m '...1 I WRSHW TOWNSMP lI POv.I,me PREPARED FOR: I 1%o s¢r Moir PxErilwulr our - � 'omiowar art nAv y- #7! i5q gq r �r _-'rv°wl�m/_�A"awB"Tw.'n""rrwuVatOann%iwnE""naao"lL—l"11-1—D—l—MY --73MACON Construction Construction SGS MARKETPLACE�. . T _- n="243 77 lIA51N9S' Tne SHEET 91NKSDiA 7 A. a r Ilm,ewe Ppdny Midi a i �� ST11E u 1 9 )rn ane]r..eP_w-ao� Jill i _ uL To t'rw reoa-m-nw 1 --------------- = a ELSTMa I`aaefatt OEYIilg14 � -.I \�$�' aur,xrwm ururtrn,oT uesr. ... �'•'-� PFII •M1 LIO /. � II I etlaly�MRflf1Y aE1WI1W {�1i� ■ `� 4w y < � I W h4 w L Iwnlw IIMM1in)¢)Ot 1�1' �M+Iu ar r Il.au. jele tl e)4m sort nee rm♦ �\. ��rr.4w r.+s o-r(d•�•rr-M.+P.w)y e.r.) 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I ZUO S.F. 0, R v LOT 5 IMU5 S.F. oe LOT 6 As TO Ta * GREEN SPACE w; VT4 SITE16.07&C PROPOSEDD( ENSPA AREA �s I LOT I QSP M A.Q 49.5X LOT 2 am&Q 'T 3 2.41 A.Q 279x WT 4 am A,Q aix �-7 6 ki WT 5 a2 &a Mcm LOT a A17 k 4M ---------- ------ PARKING COUNTS WT 1 caw45 p So 5, counma So 5.0 LOT 2 .1 ISS 13 50 13 5.0 5J JN 5,0 Lot 34 t z toT u 7 1. Io 14 5, LOT 3 4145 TA 1193/115 &OA.2"93,103 &0^06 LTO.T 6 IM ST. "S.565 IT M Ro'& EST-R-1 A 4 N MS 4 STALLS W nM WE W Yal 5 MMES 16 STALLSSTALLSON RCM WE W SWM a 28 PM M STN - •- 710 ?I 9 WITH STREET/STATE AIQFWAY i5-'- GOPHER TATE 1X•1 1 I Ti A 8 llll • i .. .. wTa F.1-S Zw-llw ! ;, T� ixlw A1w SSl 4m-0 .i 1p 0 CSI i� -_ -- _ � 1 J -..... pj �!%fII � '� \ � � � E.^}, i 1rr,1w i xEST�Nr I •7 , \ L-----T ':,-"! _ 'I qt, ` "•. wm-el-Cu •11 1� I II' ; CuB. calk k I \ tAs y• 1 1' I� t 'I; 1 IE3! 3 -ca 9t' m ,aw enn jam.. •__ ` «/r e Q u�+;aw I 1 ; l {� � I 11 pw, -- - LEGEND 9 ; b NRIRE FVTLW •' 11[.ew OWN] 1 fUIURE EtAi RETAIL R --. `. 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STH STREET STATE HIC4..,AY 55 W Ta F t 1111111111 H 11111111111 t RMEr It 01 c-- 1 4 LEGEND FUTURE FUTURE FUTURE RETAIL RETAIL RETAIL w.rtm1 tYr A LOT 3 ��I i j iT k �.,. ®� FUTURE k f up UTILITY CONSTRUCTION NOTES 17 F ———————— a V ml� StAn r v—/' V�m F L__________----------- NQ MT J11 F�77t 7- a GOPHER Tp- ON F CAI I 145TH 3TREET 8-1 A TC RUHWAI Z5 W IW F.I-MO- IMM Y C2) I __j----------- r-----------i I EW3 IL-----------i 4- f if 4 r ra� ! 4 I GAS 2m ILF. u tii_I4 4 rl r RE E FRE RETFUTUFUTUR AL RETML &F. 2 1 amSr. 2w ss. LOT 3 FUTURE GROCERY 7u, W=ST. UOUOR LANDSCAF)E NOTES ------ -- ----------- - 3`UG�E81 ED SCHEDULE DECTOUOoUS ME—ITT TOTAL 811RUB6-666 TOTALI �AL�T NOW,�,W :mwx A�2%-OIA. A�HTIB' •MU3 "Tw& U�W. wm=Egw •M,� .H�T REOEW'4�� REMA�TmL "T MARY K�U� • LOT BXAU. -�E FOR IMIWIWG MC FNRRE P=_ ?RNAMIRM TREW 56 TOTAL z wAmA�N� P T MW 'j�—Tr AHD — A�14-M& ...=F m� V •PUN ro TE LANDSCAPE�TECT -AkAJR m� (D 17 W�AVM TD BE W�M"��N�WAYWR�TW WAY. •�TAWCT0R M�ATE W UAW� CWHI2 TREES o TOTAL x ACITATY. LS AW.HT W w 7�_ U6 Vlll-B-4 Memo To: Mayor Werner and City Council From: Matthew Weiland, City Planner Subject: Site Plan -Miller Electric Date: July 20`h, 2000 CC: Bud Miller Bud Miller of Miller Eiectric has made application and requested site plan approval for a new 7,920 sq ft building located in the industrial park. The lot is legally described as Lot 2, Block 1, Hastings Industrial Park No. 5. The City Council voted to sell this land to the applicant and offer him the land credit subsidy at their July 10`h, 2000, City Council meeting based on several conditions. One of the conditions of the land sale and land credit program is the approval of a final site plan. Included with this memo are the following: Site Plan and a Site Location Map. Background Information: 1. Comprehensive Plan Designation: The subject property is guided Industrial in the Comprehensive Plan. The warehouse/office development proposed is a consistent and permitted use for this land use designation. 2. Zoning: The property is currently zoned I71 Industrial Park. This zoning classification is consistent with the City's Comprehensive Plan. The proposed development would be a permitted use in this district. 3. Existing Conditions: The property is currently undeveloped. 4. Proposed Conditions: The applicant is proposing to construct a new 7,920 sq ft building and a new parking lot. The applicant would use 5,000 sq ft of the building for his space and would lease the other 2,920 sq ft of space. The applicant will use the building for storage and office space. 5. Adjacent Land Uses: The proposed development is surrounded by Industrial Park property with various buildings and uses. Page 2 Site Plan Proposed Uses and Lot Layout The proposed use of the lot and site layout are beneficial to the property. The building and parking lot are pushed back on the site allowing a generous buffer of landscaped green space. The building and parking lot also maximize the site with room for future expansion. Site Access: The access for the site will be off of Industrial Ct. Zoning Setback requirements: Proposed parking areas are in compliance with zoning ordinance parking lot setback requirements., except the following area: . Building,Setbacks: The building setbacks are determined through site plan review for this zoning district. The setbacks are appropriate based on the this building and other buildings in the area. It is the opinion of Staff that the proposed building is rationally sited relative to the parking lots and the site itself. Number of Parking Spaces: The Zoning Ordinance requires a standard of 1 parking space per employee or one parking space per 1000 sq ft of gross building area in the industrial park. The site plan is indicating 21 parking spots which meets this condition. This parking lot will adequately serve the applicants needs and well as any future tenants needs. Sanitary, Water, Storm Sewer and Gradin Pg lans: The building will be using existing utility services stubbed into the property. Site Landscaping: The proposed landscaping is appropriate for the Industrial park and will soften the large building. Site Plan Issues: The proposed development is meeting the minimum standards of the proposed design guidelines for the Industrial Park. Some of these features include curbed parking lots, improved landscaping, and improved building design. Building Elevations: The building is designed with many architectural features that will allow it to compliment the area. The office area will be separated out from the rest of the building through the use of brick on the office areas exterior walls. The roof will also have overhangs on Summary: The proposed building development is a good project and a good investment in the City. It is well designed and will enhance the area. This project will serve as a model for future building projects in the Industrial Park. Page 3 Industrial Park Board Recommendation : The Industrial Park Board recommended approval of the Miller Electric Site Plan at their 7/20/00 meeting based on the conditions listed below. Recommended Action: Site Plan Motion to Recommend to the approval of the Miller Electric Site Plan subject to following: 1. That the proposed structure and accessory items including, but not limited to,the parking lot and landscaping shall be completed pursuant to the approved site plan. Upon request for occupancy of the building, all uncompleted items contained within the site plan shall be addressed pursuant to city code escrow requirements. { $��iv Y 1m rte p G 1 a ... . ' Ada �4 9YY99 x 1 OM z. r xr--`, "�"kai.T, MW v NO BTM e ,j ' / e,� cnR• VIII-C-1 MEMO To: Honorable Mayor and City council members From: Lori A. Webster, Finance Director 4VAII' Subject: 1999 Comprehensive Annual Financial Report (CAFR) and Audit Management Report Date: July 19, 2000 Included with this packet you will find the City's 1999 Comprehensive Annual Financial Report, and the Audit Management Report Finance Committee members of the City Council have received these reports and have reviewed the reports at a meeting on Tuesday,July 18,2000. Audit Partner,Jennifer Thiennes and Audit Manager Joe Rigdon from Kern, DeWenter, Viere were on hand to review the report and related audit comments. Committee members, Paul Hicks, Lynn Moratzka, and Mike Simacek were all present as were City Administrator, Dave Osberg, Assistant Finance Director, Char Stark, and myself. The Finance Committee has indicated that it will be a goal to implement the audit recommendations and therefore eliminate future audit comments. We will be working within the Finance Department and with other departments to accomplish these goals. The auditors also updated the committee members on GASB #34 (Governmental Accounting Standards Board) This latest pronouncement of GASB is the biggest and most significant change to governmental accounting. The statement does not go into effect until December 31, 2003 for the City of Hastings, but there will be many hours of preparation before that time. As these changes begin to take place, I will be updating the councii. Audit Manager Joe Rigdon will be present at the City'Council meeting to briefly discuss the City Audit and some financial trends of the City If you should have any questions regarding the audit report or the financial report, please feel free to contact me. Recommended Council Action Accept the above referenced reports. Vlll-C-2 MEMO To: Honorable Mayor and City council members From: Lori A. Webster, Finance Director Subject: Resolution and Recommendation for $3,380,000 G.O. Improvement Bonds, Series 2000 A Date: July 20 , 2000 Attached (included in your packet)you will find the Recommendations for the issuance of $3,380,000 General Obligation Improvement bonds, Se1ies"2000A as prepared by Springsted, Inc. The bond amount is based upon figures provided previously to Springsted by Public Works Director, Tom Montgomery for the 2000 Improvements and for a few 1999 projects. Attached for Council approval is a Resolution providing for the Sale of these bonds, as prepared by the City's bond counsel, Mary Dryseth of Briggs and Morgan. Bob Thistle, Senior Vice President will be present at the City Council meeting to present the recommendations for this issue. If you should have any questions, please feel free to contact me. Recommended Council Action Approve the attached City Resolution providing for the sale of $3,380,000 G.O. Improvement Bonds. EXTRACT OF MINUTES OF A MEETING OF THE CITY COUNCIL OF THE CITY OF HASTINGS, MINNESOTA HELD: July 24, 2000 Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Hastings, Washington County, Minnesota, was duly held at the City Hall in said City on the 24th day of July, 2000, at o' clock .M. for the purpose in part of authorizing the competitive negotiated sale of the $3 , 380, 000 General Obligation Improvement Bonds, Series 2000A of said City. The following members were present : and the following were absent : Member introduced the following resolution and moved its adoption: RESOLUTION PROVIDING FOR THE COMPETITIVE NEGOTIATED SALE OF $3 , 380, 000 GENERAL OBLIGATION IMPROVEMENT BONDS, SERIES 2000A A. WHEREAS, the City Council of the City of Hastings, Minnesota, has heretofore determined that it is necessary and expedient to issue its $3, 380, 000 General Obligation Improvement Bonds, Series 2000A (the "Bonds" ) to finance various improvements in the City; and B. WHEREAS, the City has retained Springsted Incorporated, in Saint Paul, Minnesota ("Springsted") , as its independent financial advisor and is therefore authorized to sell these obligations by a competitive negotiated sale in accordance with Minnesota Statutes, Section 475 . 60, Subdivision 2 (9) ; and NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hastings, Minnesota, as follows : 1188263.1 1 . Authorization: Findings_. The City Council hereby authorizes Springsted to solicit bids for the competitive negotiated sale of the Bonds. 2 . Meeting: Bid Opening. This City Council shall meet at the time and place specified in the Terms of Proposal attached hereto as Exhibit A for the purpose of considering sealed bids for, and awarding the sale of, the Bonds . The Administrator, or his designee, shall open bids at the time and place specified in such Terms of Proposal . 3 . Terms of Proposal . The terms and conditions of the Bonds and the negotiation thereof are fully set forth in the "Terms of Proposal,, attached hereto as Exhibit A are hereby approved and made a part hereof . 4 . Official Statement . In connection with said competitive negotiated sale, the Administrator and other officers or employees of the City are hereby authorized to cooperate �;ith Springsted and participate in the preparation of an official statement for the Bonds, and to execute and deliver it on behalf of the City upon its completion. The motion for the adoption of the foregoing resolution was duly seconded by member and, after full discussion thereof and upon a vote being taken thereon, the following voted in favor thereof : and the following voted against the same: Whereupon said resolution was declared duly passed and adopted. 1188263.1 2 STATE OF MINNESOTA COUNTY OF WASHINGTON CITY OF HASTINGS I , the undersigned, being the duly qualified and acting Clerk of the City of Hastings, Minnesota, DO HEREBY CERTIFY that I have compared the attached and foregoing extract of minutes with the original thereof on file in my office, and that the same is a full, true and complete transcript of the minutes of a meeting of the City-Council .nf said City, duly called and held on the date therein indicated, insofar as such minutes relate to the City' s $3, 380, 000 General Obligation Improvement Bonds, Series 2000A. WITNESS my hand this day of , 2000 . Clerk 1188263.1 3 EXHIBIT A THE CITY HAS AUTHORIZED SPRINGSTED INCORPORATED TO NEGOTIATE THIS ISSUE ON ITS BEHALF. PROPOSALS WILL BE RECEIVED ON THE FOLLOWING BASIS: TERMS OF PROPOSAL $3,380,000 CITY OF HASTINGS, MINNESOTA GENERAL OBLIGATION IMPROVEMENT BONDS, SERIES 2000A (BOOK ENTRY ONLY) Proposals for the Bonds will be received on Monday, August 21, 2000, until 12:00 noon, Central Time, at the offices of Springsted Incorporated, 85 East Seventh Place, Suite 100, Saint Paul, Minnesota, after which time they will be opened and tabulated. Consideration for award of the Bonds will be by the City Council at 7:00 P.M., Central Time, of the same day. SUBMISSION OF PROPOSALS Proposals may be submitted in a sealed envelope or by fax (651) 223-3002 to Springsted. Signed Proposals, without final price or coupons, may be submitted to Springsted prior to the time of sale. The bidder shall be responsible for submitting to Springsted the final Proposal price and coupons, by telephone (651) 223-3000 or fax (651) 223-3002 for inclusion in the submitted Proposal. Springsted will assume no liability for the inability of the bidder to reach Springsted prior to the time of sale specified above. All bidders are advised that each Proposal shall be deemed to constitute a contract between the bidder and the City to purchase the Bonds regardless of the manner of the Proposal submitted. DETAILS OF THE BONDS The Bonds will be dated September 1, 2000, as the date of original issue, and will bear interest payable on February 1 and August 1 of each year, commencing August 1, 2001. Interest will be computed on the basis of a 360-day year of twelve 30-day months. The Bonds will mature February 1 in the years and amounts as follows: 2002 $ 95,000 2005 $330,000 2008 $340,000 2011 $330,000 2003 $340,000 2006 $335,000 2009 $340,000 2012 $265,000 2004 $325,000 2007 $335,000 2010 $345,000 Proposals for the Bonds may contain a maturity schedule providing for a combination of serial bonds and term bonds, provided that no serial bond may mature on or after the first mandatory sinking fund redemption date of any term bond. All term bonds shall be subject to mandatory sinking fund redemption and must conform to the maturity schedule set forth above at a price of par plus accrued interest to the date of redemption. In order to designate term bonds, the proposal must specify "Last Year of Serial Maturities" and "Years of Term Maturities" in the spaces provided on the Proposal Form. BOOK ENTRY SYSTEM The Bonds will be issued by means of a book entry system with no physical distribution of Bonds made to the public. The Bonds will be issued in fully registered form and one Bond, representing the aggregate principal amount of the Bonds maturing in each year, will be registered in the name of Cede & Co. as nominee of The Depository Trust Company ('DTC"), - i - New York, New York, which will act as securities depository of the Bonds. Individual purchases of the Bonds may be made in the principal amount of $5,000 or any multiple thereof of a single maturity through book entries made on the books and records of DTC and its participants. Principal and interest are payable by the registrar to DTC or its nominee as registered owner of the Bonds. Transfer of principal and interest payments to participants of DTC will be the responsibility of DTC; transfer of principal and interest payments to beneficial owners by participants will be the responsibility of such participants and other nominees of beneficial owners. The purchaser, as a condition of delivery of the Bonds, will be required to deposit the Bonds with DTC. REGISTRAR The City will name the registrar which shall be subject to applicable SEC regulations. The City will pay for the services of the registrar. OPTIONAL REDEMPTION The City may elect on February 1, 2007, and on any day thereafter, to prepay Bonds due on or after February 1, 2008. Redemption may be in whole or in part and if in part at the option of the City and in such manner'as the City shall determine. If less than all Bonds of a maturity are called for redemption, the City will notify DTC of the particular amount of such maturity to be prepaid. DTC will determine by lot the amount of each participant's interest in such maturity to be redeemed and each participant will then select by lot the beneficial ownership interests in such maturity to be redeemed. All prepayments shall be at a price of par plus accrued interest. SECURITY AND PURPOSE The Bonds will be general obligations of the City for which the City will pledge its full faith and credit and power to levy direct general ad valorem taxes. In addition the City will pledge special assessments against benefited property. The proceeds will be used to finance the construction of various improvements within the City. TYPE OF PROPOSALS Proposals shall be for not less than $3,349,580 and accrued interest on the total principal amount of the Bonds. Proposals shall be accompanied by a Good Faith Deposit ("Deposit") in the form of a certified or cashier's check or a Financial Surety Bond in the amount of $33,800, payable to the order of the City. If a check is used, it must accompany the proposal. If a Financial Surety Bond is used, it must be from an insurance company licensed to issue such a bond in the State of Minnesota, and preapproved by the City. Such bond must be submitted to Springsted Incorporated prior to the opening of the proposals. The Financial Surety Bond must identify each underwriter whose Deposit is guaranteed by such Financial Surety Bond. If the Bonds are awarded to an underwriter using a Financial Surety Bond, then that purchaser is required to submit its Deposit to Springsted Incorporated in the form of a certified or cashier's check or wire transfer as instructed by Springsted Incorporated not later than 3:30 P.M., Central Time, on the next business day following the award. If such Deposit is not received by that time, the Financial Surety Bond may be drawn by the City to satisfy the Deposit requirement. The City will deposit the check of the purchaser, the amount of which will be deducted at settlement and no interest will accrue to the purchaser. In the event the purchaser fails to comply with the accepted proposal, said amount will be retained by the City. No proposal can be withdrawn or amended after the time set for receiving proposals unless the meeting of the City scheduled for award of the Bonds is adjourned, recessed, or continued to another date without award of the Bonds having been made. Rates shall be in integral multiples of 5/100 or 1/8 of 1%. Rates must be in level or ascending order. Bonds of the same maturity shall bear a single rate from the date of the Bonds to the date of maturity. No conditional proposals will be accepted. - ii - AWARD The Bonds will be awarded on the basis of the lowest interest rate to be determined on a true interest cost (TIC) basis. The City's computation of the interest rate of each proposal, in accordance with customary practice, will be controlling. The City will reserve the right to: (i)waive non-substantive informalities of any proposal or of matters relating to the receipt of proposals and award of the Bonds, (ii) reject all proposals without cause, and, (iii) reject any proposal which the City determines to have failed to comply with the terms herein. BOND INSURANCE AT PURCHASER'S OPTION If the Bonds qualify for issuance of any policy of municipal bond insurance or commitment therefor at the option of the underwriter, the purchase of any such insurance policy or the issuance of any such commitment shall be at the sole option and expense of the purchaser of the Bonds. Any increased costs of issuance of the Bonds resulting from such purchase of insurance shall be paid by the purchaser, except that, if the City has requested and received a rating on the Bonds from a rating agency, the City will pay that rating fee. Any other rating agency fees shall be the responsibility of'Lila purchaser. . Failure of the municipal bond insurer to issue the policy after Bonds have been awarded to the purchaser shall not constitute cause for failure or refusal by the purchaser to accept delivery on the Bonds. CUSIP NUMBERS If the Bonds qualify for assignment of CUSIP numbers such numbers will be printed on the Bonds, but neither the failure to print such numbers on any Bond nor any error with respect thereto will constitute cause for failure or refusal by the purchaser to accept delivery of the Bonds. The CUSIP Service Bureau charge for the assignment of CUSIP identification numbers shall be paid by the purchaser. SETTLEMENT Within 40 days following the date of their award, the Bonds will be delivered without cost to the purchaser through DTC in New York, New York. Delivery will be subject to receipt by the purchaser of an approving legal opinion of Briggs and Morgan, Professional Association, of Saint Paul and Minneapolis, Minnesota, and of customary closing papers, including a no- litigation certificate. On the date of settlement, payment for the Bonds shall be made in federal, or equivalent, funds which shall be received at the offices of the City or its designee not later than 12:00 Noon, Central Time. Except as compliance with the terms of payment for the Bonds shall have been made impossible by action of the City, or its agents, the purchaser shall be liable to the City for any loss suffered by the City by reason of the purchaser's non-compliance with said terms for payment. CONTINUING DISCLOSURE On the date of actual issuance and delivery of the Bonds, the City will execute and deliver a Continuing Disclosure Undertaking (the "Undertaking") whereunder the City will covenant for the benefit of the owners of the Bonds to provide certain financial and other information about the City and notices of certain occurrences to information repositories as specified in and required by SEC Rule 15c2-12(b)(5). - iii - OFFICIAL STATEMENT The City has authorized the preparation of an Official Statement containing pertinent information relative to the Bonds, and said Official Statement will serve as a nearly-final Official Statement within the meaning of Rule 15c2-12 of the Securities and Exchange Commission. For copies of the Official Statement or for any additional information prior to sale, any prospective purchaser is referred to the Financial Advisor to the City, Springsted Incorporated, 85 East Seventh Place, Suite 100, Saint Paul, Minnesota 55101, telephone (651) 223-3000. The Official Statement, when further supplemented by an addendum or addenda specifying the maturity dates, principal amounts and interest rates of the Bonds, together with any other information required by law, shall constitute a "Final Official Statement' of the City with respect to the Bonds, as that term is defined in Rule 15c2-12. By awarding the Bonds to any underwriter or underwriting syndicate submitting a proposal therefor, the City agrees that, no more than seven business days after the date of such award, it shall provide without cost to the senior managing underwriter of the syndicate to which the Bonds are awarded 125 copies of the Official Statement and the addendum or addenda described above. The City designates the senior managing underwriter of the syndicate to which the Bonds are awarded as its agent for purposes of distributing copies of the Final Official Statement to each Participating Underwriter. Any underwriter delivering a proposal with respect to the Bonds agrees ihereby that if its proposal is accepted by the City (i) it shall accept such designation and (ii) it shall enter into a contractual relationship with all Participating Underwriters of the Bonds for purposes of assuring the receipt by each such Participating Underwriter of the Final Official Statement. Dated July 24, 2000 BY ORDER OF THE CITY COUNCIL /s/ Melanie Mesko Clerk 7/17/00 12:48 PM- - IV- VIII-C-3 MEMORANDUM TO: Honorable Mayor and City Councilmembers FROM: Dave Osberg, City Administrator DATE: July 20, 2000 SUBJECT: Residential Solid Waste Collection RFP RECOMMENDED CITY COUNCIL ACTION It is recommended that the City Council take action approving the enclosed Residential Solid Waste Collection Request for Proposals and authorize their distribution with a deadline for submittal set for September 1, 2000 BACKGROUND The current residential solid waste collection license held by Waste Management of Hastings is scheduled to expire on December 31, 2000. Utility Committee members Ed Riveness, Janette Yandrasits and Paul Hicks have been working with City Attorney Shawn Moynihan and I, on the preparation of the attached request for proposals. Much of the document is similar to that which was used for the RFP process in 1993. While the Utility Committee has completed much of the review work together and with Shawn and I, there are three items in which consensus has yet to be reached: a.) Currently, the garbage is not collected on holidays recognized as New Year's Day; Memorial Day; Independence Day and Christmas. Rather, the garbage collection during those weeks in which the above holidays fall, is "moved back" one day. The Utility Committee discussed, without reaching an agreement a change in that practice. The change under consideration would require the hauler to "double collect" on the day following the holiday, to be certain that those whose garbage is normally collected "after" the holiday, are not forced to have their garbage collected one day later than the normal collection day. The current "draft" of the proposal indicates a requirement that the hauler must "double collect" during the week in which solid waste is not collected on a holiday. Council direction is needed on this item. b.) New technology with trucks allows for the collection of garbage and recycling material with one truck ("One Pass"). While there may be additional cost considerations and the impact on city streets is unknown, the Committee suggested that the RFP at least include a reference to the opportunity to having the one pass system in Hastings. Thus, the current draft of the RFP states that applicants are encouraged to submit information about the opportunity for the one pass system, but it is not required. The City Council should discuss whether that provision should remain in the RFP. c.) The City Council should also discuss whether the RFP should include a requirement that the recycling containers have a hinged top. With approval of the request for proposal document, Staff will place a notice in the local newspaper, and also mail to several haulers who have indicated an interest in receiving the RFP. An informational meeting will be conducted on August 14. The proposals will be due on September 1, 2000. Staff expects to present a recommendation for City Council consideration at the City Council meeting on October 2, 2000: David M. Osberg City Administrator CITY OF HASTINGS RESIDENTIAL SOLID WASTE COLLECTION REQUEST FOR PROPOSALS Proposals Must be Returned By September 1, 2000 Notice of Request for Proposals By City of Hastings For Residential Solid Waste Collection The City of Hastings is requesting proposals from experienced and qualified residential solid waste haulers, for the collection of solid waste from all residential structures in the City of Hastings. The request for proposal and proposal forms can be obtained from David M. Osberg, City Administrator, 101 East 4th Street, Hastings, Minnesota 55033 (651)437- 4127. All proposals must be returned to David M. Osberg, City Adminstrator, 101 East 4t Street, Hastings, Minnesota, 55033, no later than 4:30 PM on Friday September 1, 2000. Any proposals received after that time will not be considered and will be disposed of, unopened. Faxed or e-mailed proposals will not be accepted. An informational meeting to address issues and answer questions regarding the residential solid waste collection Request for Proposals will be conducted on August 14, 2000 at 9:00 am in the Hastings City Hall, 101 East 4th Street All persons submitting a proposal must use the proposal form supplied by the City and must be return twelve (12) copies of the proposal. CITY OF HASTINGS REQUEST FOR PROPOSALS RESIDENTIAL SOLID WASTE COLLECTION This is a request for proposals, not a competitive bidding process. PROPOSAL REQUIREMENTS General Conditions: The City of Hastings reserves the right to enter into a contract with a solid waste hauler who does not necessarily submit the proposal with the lowest price. The City of Hastings reserves the right to waive any minor irregularities in the proposal documents, to negotiate with those submitting proposals as to any issues, and to reject any or all proposals. The solid waste collection hauler selected by the City shall be required to comply with all of the requirements of the contract, request for proposals, ordinances, and to fulfill all of the requirements ihereof. The required Performance Bond and Certificate of Insurance shall be provided prior to the execution of the contract. Proposal Form: All proposals shall be submitted on forms provided by the City. Proposals submitted on forms other than the ones issued by the City will be rejected. Rejection of Proposal: Proposals may be rejected if they show any alterations of form, additions not called for, conditional proposals not requested, erasures, or irregularities of any kind. Qualification of Applicants: No contract will be executed with any applicant who cannot provide satisfactory assurances as to its ability to carry out the terms of the contract. As evidence supporting an applicants qualifications, the applicant shall submit a work history statement, together with the company's most recently audited financial statement. Applicants must submit a proposal for all of the services in this request for proposals. Coordinate With Current Hauler: The applicant submitting the successful proposal shall coordinate its activities with those of the present hauler to assure a successful transition of operations and services. EVALUATION CRITERIA The City intends to award the residential solid waste collection haulers contract to the hauler that the City believes to be the best for the City of Hastings, when considering the entire proposal submitted by the applicant. Rates alone will not be the sole determining factor. PURPOSE OF CONTRACT The hauler shall collect all solid waste and recycling materials from residential structures within the corporate boundaries of the City of Hastings, as they exist now, and may change in the future, at least once each week during the term of the contract. Residential structures are those having three or less dwelling units in a single building. The successful applicant will be required to comply with all laws and City Ordinances relating to the collection of residential solid waste and recycling materials now in effect and as they may be amended during the term of the contract. TERM OF CONTRACT The term of the contract shall be for a period of six (6) years, commencing January 1, 2001 through December 31, 2006. The annual contract administrative fee shall be $450.00, and may be amended by City Council Resolution, from time to time, during the life of this contract. DEFINITIONS The following terms as used in this request for proposal shall have the meaning stated: A. ADDITIONAL COLLECTION SERVICE: All items that are collected in excess of the maximum volume for each household. B. APPLICANT: Any individual, sole proprietorship, partnership, corporation, or other entity that submits a request for proposal. C. BRUSH: Hedge clippings, tree trimmings and branches, provided the limb size is not larger than six (6) inches in circumference. D. CITY: City of Hastings. E. COMPOST: Organic materials consisting of grass clippings and/or leaves, but excluding pine cones, twigs, branches, garbage or refuse of any kind. F. COMPOST RECEPTACLE: Paper biodegradable bags. Receptacles are not to exceed 30 gallons. G. CONSTRUCTION AND DEMOLITION MATERIAL: Any refuse resulting from the construction, alteration or removal of a structure. H. DWELLING UNIT: One room or rooms connected together, constituting a separate, independent housekeeping establishment for owner occupancy, or rental or lease on a daily, weekly, monthly or longer basis, and physically separated from any other rooms or dwelling units, which may be in the same structure, and containing independent cooking and sleeping facilities. I. GARBAGE: All organic waste resulting from the handling, preparation, cooking, service and consumption of food. J. PERSON: Any natural person, partnership or corporation. K. RECYCLABLES: All those materials which are required to be recycled under City Code. L. REFUSE: All inorganic waste, including construction and demolition material, from residential, commercial, industrial, professional, governmental or institutional operations, excluding compost, recyclables. M. REFUSE CONTAINER: Water tight receptacle with a tight-fitting lid, preferably rubberized, plastic or a plastic bag, thirty three (33) gallons or less, securely fastened at the neck. N. RESIDENTIAL HAULER: Any person under contract with the City to collect solid waste from residential structures within the City. O. RESIDENTIAL STRUCTURE: Any structure containing one, two or three dwelling units which are located in a residential zone within the City. Residential structures which rent dwelling units on a daily, weekly or longer basis, shall be considered a residential structure for purposes of this request for proposals. Residential structures containing one, two or three dwelling units and which are non-conforming uses under Chapter 10 of the City shall be considered residential structures for purposes of this request for proposal. P. SOLID WASTE: Garbage and refuse. Q. TOXIC AND HAZARDOUS WASTE: Waste materials including, but not limited --to, poisons, rad-luacidive materials, flammable or explosive materials and similar harmful chemicals and wastes, which require special handling and must be disposed of in a manner to conserve the environment and protect the public health and safety. R. VOLUME BASED SOLID WASTE COLLECTION: The maximum limit of garbage and refuse a dwelling unit is permitted to dispose of under the base refuse rate. S. WASTE MATTER: Items composed of soil, earth, sand, clay, gravel, loam, stone, brick, plaster, crockery, glass, glassware, ashes, cinders, shells, metal and all other noncombustible materials which have been or are to be discarded. T. WHITE GOODS: Refrigerators, stoves, dishwashers, washers, dryers, water heaters, and household furniture. U. YARD WASTE: Garden waste, leaves, lawn cuttings, weeds and prunnings. SOLID WASTE COLLECTION FOR RESIDENTIAL STRUCTURES A.) All occupants of residential structures consisting of three (3) or less dwelling units in single building in the City shall be required to keep solid waste in: 1.) Individual refuse containers provided by the hauler, which are water tight and have fly-tight lids. Current refuse container sizes and customer usage at each level is as follows: a.) 30 gallon 1501 b.) 60 gallon 1922 c.) 90 gallon 924 2.) Pick-up and disposal of solid waste from residential structures with two or three dwelling units may use standard refuse containers which are provided and maintained by the hauler in an amount not to exceed 90 gallons, provided they are water tight and have fly-tight lids. Such containers are to be furnished and maintained by the hauler. B.) Solid waste collection shall not include toxic and hazardous waste. C.) The successful hauler shall provide a single bag/sticker system designed for low volume generators. Current low volume generators are estimated at 175 customers. D.) Persons with physical disabilities which prohibit the placement of refuse containers at curbside will be allowed to make special pick-up arrangements with the hauler at no added cost to the customer, if they provide a signed statement of need from their physician. E.) On a Saturday in January of each year, the hauler shall collect all Christmas trees set out at curb side for pick-up and disposal. Public relations work and advertising related to this service shall be the responsibility of the solid waste collection hauler. The hauler shall deliver the Christmas trees to a licensed disposal site. This service must be provided at no additional cost to the residents of Hastings. F.) The hauler shall provide service as necessary for the collection and disposal of solid waste from all City owned or leased facilities and parks at no cost to the City of Kastings. A list of these facilities is included on Attachment A. G.) The hauler shall advise the City of Hastings, in writing, of the place and method of disposal of the solid waste collected in the City. The disposal of all solid waste collected by the hauler must comply with all Dakota County, State of Minnesota and federal laws and regulations, now and in effect as they may be amended during the term of this contract, regardless of where the solid waste is ultimately disposed. The hauler shall provide an annual weight report to the City Administrator. The hauler shall maintain landfill receipts from equipment which carries exclusively Hastings refuse. Such receipts shall be made available for inspection by the City. H.) Refuse containers shall be placed at the curb on collection day, in a location easily accessible for pick up by the hauler. I.) Solid waste in excess of the designated volume-base per dwelling unit, will be subject to additional collection service charges and will be billed separately by the hauler. Collection services for white goods and large items must have prior arrangements with the hauler, and will be billed separately by the hauler. RESIDENTIAL YARD WASTE A.) The hauler shall provide for a method of disposal of residential yard waste within the City limits, where residents can drop off residential yard waste at no additional cost to the residents, The shall be mutually agreed upon by the City and the hauler, and that site shall not be on City property. The hauler must identify in the proposal where, within the City limits, it will establish a residential yard waste drop off site. All residential yard waste must be disposed at a licensed facility. B.) Residential yard waste shall be collected at curbside on the same day as the solid waste pick-up, and the hauler must identify how much it will charge for a curbside pick-up of residential yard waste and under what circumstances that price will change. C.) Brush collection service must be provided by the hauler when residents request this service, and the hauler must identify how much it will charge for this service and under what circumstances that price will change. The hauler shall deliver and dispose of the brush material at a licensed facility. D.) At a minimum, the hauler will be required to keep the residential yard waste drop off site open the following hours: April 1-April 30 Saturdays 8:00 AM-2:00 PM Wednesdays 3:00 PM-7:00 PM May 1-September 30 Saturdays 8:00 AM-12:00 Noon Wednesdays 4:00 PM-6:00 PM October 1-November 15 Saturdays 8:00 AM-12:00 Noon Wednesdays T.00 Ptvl-5:00 PM Grass and leaf-drop off shall befree for City of Hastings residents. The hauler must identify in the proposal the cost for brush disposal at the site. In addition, the hauler must provide for small amounts of demolition debris at the site, with the cost for demolition debris identified in the proposal. Large amounts of demolition material need not be accepted at the site. RECYCLING SERVICE A.) Curbside recycling collection shall take place weekly and on the same day and during the same hours as solid waste collection. The hauler must provide recycling collection to all residential customers. Residential customers shall be allowed to co-mingle their non-paper recyclable products. B.) All occupants of residential properties consisting of three or less dwelling units in a single building who wish to participate in the recycling program will be supplied by the hauler, one recycling container with a hinged top??, when their current recycling container is replaced C.) Recycling collection will be from the curbside. At a minimum, collection must be for newspaper, glass, containers, plastic containers, aluminum containers, steel containers, office paper products and magazines, cereal boxes, household batteries and any other materials that may be required by state law or Dakota County Ordinance. If mutually agreed upon by the City and the hauler, other materials may be added. D.) The hauler shall provide for recycling services, including the collection and disposal of recycling materials from all City owned or leased facilities, properties and parks at no cost to the City, A list of those facilities is included on Attachment A E.) The hauler shall deliver the recyclable materials to a recycling market. The hauler shall not mix other types of refuse or inorganic material unacceptable to the recycling center. F.) The hauler must provide monthly reports for all recyclable materials collected. The required information includes orginal truck scale tickets or market receipts showing the name of the hauler and market, the date of delivery to market, and the net weight and type of materials. The hauler shall agree to share with the City all revenue received from all recyclables collected in Hastings. The hauler shall include in the proposal its revenue sharing program and formula. G.) The hauler must provide to the City, on an annual basis an affidavit indicating that all products in the recycling program are recycled according to all state laws and Dakota County Ordinances. COLLECTION SERVICE PROVISIONS AND SCHEDULE A.) All collection service shall be conducted between the hours of 6:30 am and 6:30 pm, Monday through Saturday. B.) Collections may be done Monday through Saturday, in accordance with the „schedule_of,collections currently provided to the City of Hastings' residents. Any th change in e schedule of collections shall be submitted in writing to the City Council for approval. Each dwelling unit shall have its solid waste and recyclables collected a minimum of once a week, on the same day. C.) The hauler shall bear all costs involved on notifying residents of any approved schedule changes D.) The hauler may request a change in the route schedule by requesting such change in writing to the City. A route change shall be effective only upon authorization from the City Council and fourteen (14) days advance written notice to the residents. E.) Collection of solid waste shall not take place on the following holidays: New Years Day,Memorial Day, Independence Day, Christmas Day. "Double" collection shall take place on the day following the holiday.. F.) The City reserves the right to improve any street or alley which may prevent the hauler from traveling its customary routes for collection. The hauler shall contact the Public Works Director prior to each construction season to determine areas of conflict and possible alternate routes or other solutions. No additional compensation will be made for alternate routes or solutions. G.) The hauler shall provide for solid waste collection and recycling services for the City's annual festival, currently called Rivertown Days, at no charge, based on the following locations, volumes, and standards currently in place: 1.) Provide two, 8 yard roll off boxes at the City's Parks Garage. 2.) Provide one, 8 yard roll off box at Jaycee Park 3.) Coordinate with the City Staff the location of at least 80 trash bags and trash bag holders, with a least a 60 gallon volume. 4.) Deliver roll off boxes on the Thursday of Rivertown Days, and pick up the roll off boxes on the Tuesday following Rivertown Days. 5.) Dispose of garbage in containers and the bags at least once a day on the Friday, Saturday and Sunday of Rivertown Days, and Monday and Tuesday following Rivertown Days. 6.) The hauler shall provide the name and telephone number of at least one employee who may be contacted and on-call during the Rivertown Days activities. r PERFORMANCE STANDARDS AND OPERATIONS A.) The hauler shall collect solid waste, yard waste and recyclables in water tight metal receptacles or vehicles with closed tops constructed such that the contents will not leak, spill or scatter. Any solid waste, yard waste or recyclables dumped or spilled in collection or transporting, shall be immediately cleaned up by the hauler. A broom and shovel in useable condition shall be placed and maintained on each vehicle. Receptacles and vehicles shall be kept clean and as free from all offensive odors as possible and shall not be allowed to stand in any street, alley or other place longer than is reasonably necessary to collect solid waste, yard waste or recyclables. No person shall collect solid waste, yard waste or recyclables without a contract. B.) All vehicles shall be painted and marked uniformly and shall have the hauler's name and telephone number prominently displayed in letters of contrasting color, at least three (3) inches high, on each side of the vehicle. C.) The hauler shall keep all equipment used in a clean, operable and sanitary condition. All equipment shall meet all Federal, State, County and Municipal regulations concerning vehicles used on public roads. Equipment is subject to periodic inspection by the City of Hastings. Each collection vehicle shall be equipped with: All OSHA required warning devices Fire Extinguishers Signs on the rear of vehicle stating: "This Vehicle Makes Frequent Stops" D.) The hauler shall furnish the City with a written description of all vehicles and equipment to be used within the City. E.) Hauler's employees shall handle all containers with reasonable care to avoid damage; replace the containers in an upright position on the boulevard adjoining the curb; and dispose of any contents which may be spilled. F.) The hauler shall establish and maintain in a location approved by the City, an office with continuous supervision, for accepting complaints and resident calls. City residents shall not be required to make long distance calls for services or to register complaints. The office shall be in service during the hours of 8:00 am — 4:30 pm, Central Time, Monday through Friday, except Holidays. The address and telephone number of such office and any change shall be submitted in writing to the City of Hastings G.) Each applicant is encouraged to submit in their proposal information regarding the opportunity to implement the "one-pass"system of solid waste and recycling collection, identifying the additional cost considerations the City should be aware of as it considers the possibility of implementing such a system. H.) Whenever a resident notifies the hauler of a location which has not received scheduled service, the hauler is required to service such location no later than the followign working day from the time of complaint. All complaints shall be answered promptly and courteously. A record of all complaints and actions taken thereof shall be kept by the hauler. I.) The hauler shall comply with the Ordinances of the City and the laws and regulations of Dakota County, the State of Minnesota and its agencies relating to the collection of solid waste, yard waste and recyclables. J.) The hauler shall provde and maintain all sanitary and safety accomodations for the use and protection of its employees as may be necessary to provide for their health and welfare and comply with federal, state and local codes and regulations, as well as those of other bodies and tribunals having jurisdiction. HOUSEHOLD HAZARDOUS WASTE The hauler shall participate in a household hazardous waste disposal drop-off day, once a year, at no charge to the City of Hastings. _The hauler shall also participate at least annually in the City Clean up day. The hauler shall provide the labor and equipment at no charge to the City of Hastings. The labor and equipment shall be provided for loading and transfer. The City will pay the tipping fees as submitted and approved by the City. MISCELLANEOUS PROVISIONS A.) The hauler shall keep complete and accurate records in accordance with general accepted accounting practices. B.) The hauler shall maintain, at its cost and expense and file with the City, policies or certificates of insurance for general liability, automobile liability and workers compensation. Automobile liability must have a minimum of a least $1,000,000 per occurrence. Automobile liability must cover ever vehicle used in the hauler's operation, with a minimum of $1,000,000 combined single limit per occurrence. The hauler shall maintain statutory employers liability insurance for workers compensation in such amounts as required by law. The hauler shall name the City as an additional insured on all such policies of insurance and shall provide the City with certificates of insurance for all such policies, which shall evidence continuous coverage. Any lapse of required insurance coverage shall be cause for the City to immediately terminate the contract. All policies evidencing insurance required by this paragraph shall insure the City and the hauler for any act or omission, including negligence of the hauler or of the hauler's employees or agents in connection with the performance of collection services, including employees or agents in connection with the performance of collection services, including claims arising out of the use or operation of any vehicles used by the hauler or the hauler's employees or agents in performing collection service. Such policies shall be in form and content satisfactory to the City Attorney and shall be filed with the City Clerk. C.) The hauler shall execute and deliver to the City a performance bond in the sum of $100,000 conditioned upon the faithful performance of the contract terms. In the event the hauler fails to comply with the terms and conditions of the contract, the City may take all actions necessary to secure replacement solid waste, yard waste and recyclable collection for the remainder of any agreed upon contract term. D.) The hauler agrees to indemnify and hold harmless the City, its agents, officers and employees from any and all claims, causes of action, liabilities, losses, damages, costs, including reasonable attorney fees, suits, demands and judgements of any nature, because of bodily injury to, or death of, any person or persons and/or because of damages to property of the hauler or others, including the loss of use from any cause whatsoever, which may be asserted against the City on account of any act or omission, including the negligence of the hauler, or the hauler's employees or agents in connection with the hauler's performance. The hauler agrees to defend any action brought against the City on any such matters, and to pay and satisfy any judgement entered thereon together with all costs and expenses incurred in connection therewith. E.) The hauler's contract issued by the City may not be assigned or transferred in whole or in part by the hauler unless the City Council, in its sole discretion, gives its approval prior to any proposed assignment or transfer. Any attempt to assign or transfer the contract in whole or in part without prior approval of the City Council shall be grounds for termination of the contract. F.) The hauler agrees that during the life of the contract, the hauler will not, within the State of Minnesota, discriminate against any employee or applicant for employment because of race, color, creed, national origin, ancestry, or gender, and will include similar provisions in all agreements entered into for the performance thereof. G.) Termination: 1.) If the City determines that the hauler is in violation of the contract, a written notice will be sent to the hauler, allowing it thirty (30) days to comply. The City may terminate the contract by any legal remedy or equitable means, if the hauler fails to comply with the contract terms within thirty (30) days. 2.) Upon failure of the hauler to fulfill any of the provisions of the contract, the City shall have the right to enforce the contract through any legal or equitable remedies available to it, including but not limited to, hiring such personnel and equipment, or assign City employees and equipment as may be necessary to do such work, and the expenses thereof may be deducted from any monies due to the hauler, or collected by recourse to the hauler's performance bond or financial guarantee. ATTACHMENT A The Hauler shall provide solid waste collection and recycling collection and disposal from all City owned or leased facilities and parks at no cost to the City of Hastings, as outlined below: CURRENT FACILITY ADDRESS SIZE FREQUENCY Public Works Garage 1229 Progress Dr. 5 CY 1/per week Fire Station 115 W. 5' St. 2 CY 1/per week Civic Arena Highway#316 4 CY 1/per week (Two Ice Sheets) April 1-Sept.30 2/per week Oct I-Mar. 31 Parks Garage 920 W. 10`x' St. 8 CY 2/per week Veterans Park Athletic Complex Industrial Park 4 CY 2/per week April-Oct. 31 Public Square City Hall and Police Station Sibley and 4`h Streets 2 CY 2/per week Aquatic Center 901 Maple Street 4 CY 2/per week May 15-Sept. 15 All containers shall be provided by the hauler at no cost to the City of Hastings. CITY OF HASTINGS 1014TH STREET EAST HASTINGS, MN 55033-1955 (651) 437-4127 INSTRUCTIONS: Please provide all requested information. Failure to do so is grounds for rejection of this proposal. Attach additional papers if necessary. 1. Trade Name of Business: Business Address: Street City State Zip Business Telephone: 2. Name of Applicant: Address of Applicant: Type of entity: Sole proprietorship Corporation Partnership If sole proprietorship, date of birth social security# (If licensee is a Corporation or Partnership, a Corporation Record or Partnership Record must be filled out) 3. Description of equipment to be used: Number of vehicles: 4. List all disposal sites of Hastings Solid Waste: Solid Waste Recyclables Yard Waste 5. List all municipal solid waste hauler licenses or contracts currently held in Minnesota& Wisconsin: 6. Attach a certificate of insurance showing comprehensive general and automobile liability insurance, including coverage for non-owned and hired vehicles, in minimum limits as follows: General Liability: a. Each person injured: $1,000,000 b. Each accident: $1,000,000 C. Property damage: $ 500,000 Automobile Liability. a. Combined single limit: $1,000,000 7. You will find attached two additional forms to be completed as required by Minnesota Statutes: 1. MN. & Federal I.D.Numbers (MN.Stat.270.72) 2. Workers' Comp. Requirements (MN.Stat.176.181) The undersigned proposer hereby submits a residential solid waste collection proposal to the City of Hastings. The proposer agrees to abide by all Federal and State laws, County and City ordinances now in effect and as they may be amended, regarding the collection and disposal of solid waste and recyclables. It is understood that violation of these laws and ordinances are grounds for revocation of the residential solid waste collection license. The undersigned warrants that all information provided in this proposal is correct and that the undersigned has the authority to sign this proposal. Date Signature By Its (Title) Firm CORPORATION RECORD If proposer is a corporation, the following record must be completed and accompany the proposal. Name of Corporation: Telephone: ( ) Hastings Address: (if applicable) Home Office Address: Telephone: ( ) OFFICERS OF CORPORATION Date of PRESIDENT: Birth: Telephone ( ) (first-full middle-last) Home Address: (street address) (city) (state) (zip) Date of VICE-PRES.: Birth: Telephone ( ) (first-full middle-last) Home Address: (street address) (city) (state) (zip) Date of SECRETARY: Birth: Telephone( ) (first-full middle-last) Home Address: (street address) (city) (state) (zip) Date of TREASURER: Birth: Telephone( ) (first-full middle-last) Home Address: (street address) (city) (state) (zip) (ATTACH LIST OF DIRECTORS AND STOCKHOLDERS) I certify that the above information is true and correct. Date Signature PARTNERSHIP RECORD If proposer is a partnership, the following record must be completed and accompany the proposal. Date of Partner: Birth: Telephone ( ) (first-full middle-last) Home Address: (street address) (city) (state) (zip) Partnership Interest % Date of Partner: Birth: Telephone ( ) (first-full middle-last) Home Address: street address)) (city) (state) (zip) Partnership Interest % Date of Partner: Birth: Telephone( ) (first-full middle-last) Home Address: (street address) (city) (state) (zip) Partnership Interest % I certify that the above information is true and correct. Date Signature Vlll-C-4 MEMO TO: Honorable Mayor and City Council Members FROM: Stephanie Nornes, MIS Coordinator DATE: Monday,July 17,2000 SUBJECT: Voice and Data Systems Needs S Enclosed is a proposal from Terry Hochb, ' of ATS&R for an integrated voice and data wide area network analysis. The first e i m f th foposal, which would serve as a preliminary needs study, could be obtained at a cost f$4,600. . Mr. Hochbein indicate at he would very much like to be involved in developing our integrated network, as he lived in Hastings at one time and feels a continuing connection to and interest in our city. He also worked on the phone system at Smead Manufacturing, and he was,highly recommended by contractors with whom he worked on the new Farmington school system. I believe this study is necessary for the City to consider at this time for many reasons, including: Data system— The City's departments (buildings) are on separate local area networks and, therefore, do not share data or resources • City Hall's main server is not capable of inclusion in a wide area network • City Hall's main server is becoming overused and efficiency is suffering • The City is maintaining separate internet and e-mail servers, and separate Internet access and Web hosting providers Phone system-- • The City's departments(buildings)are on separate phone systems • The City's current telephone system is very outdated technology • Future upgrades to this system are no longer feasible • Maintaining and paying for numerous separate phone lines is not cost effective • It may be advantageous to consider alternatives to our current provider, Convergent Communications This study would analyze the City's current system(s) to determine needs. The rest of the analysis, if impossible to fund in 2000, could be included in the budget for 2001 and provide the City with a plan for building our system in late 2001 or 2002. Many City departments are making separate plans for changes and additions to expensive equipment; therefore, having a master plan as early as possible will be invaluable. Most importantly, I want to make sure that any new system will be as upgradeable and scaleable(expandable) as possible to eliminate or greatly reduce unnecessary and costly replacement of components in the future. My ultimate objective is to implement a wide area voice and data network for the City of Hastings,whereby all users,regardless of their departments(buildings),would share a common central system for phone,voice- mail, data, peripheral devices,e-mail, and Internet access. However,even if the City can only achieve this in stages,a master plan up front would give us a"blue print"for working toward an integrated voice and data network. Requested Action: Council is requested to approve the preliminary integrated voice and data network needs study. ARMSTRONG TORSEfH SKOLD&RYDEEN INC June 9,2000 Stephanie Nornes,MIS Coordinator City of Hastings 101 Fourth Street East Hastings,MN 55033-1955 Ms.Nornes: It was a pleasure meeting with you regarding your City's networking project. As we discussed,ATS&R is proposing to conduct a Wide Area Networking(WAN)Alternatives Analysis. This analysis will review the available methods of providing voice and data connectivity for the City's facilities. The estimated costs, capabilities, capacities, and major differentiatimgcharacteristics of each alternative will be presented. Attached is our proposed project workplan with the Fixed Fee for our technology consulting services. This fee is all inclusive and includes all travel and miscellaneous expenses. If you elect to proceed only with the WAN analysis and exclude the preliminary design and budgets for integrating the voice and data systems with the WAN,then our Fixed Fee would be$11,890.00. We look forward to working with you and assisting the City of Hastings with it's technology needs. Should you have any questions,please contact me directly at: 612-525-5644 Office 612-817-9123 Cell Thochbeinna,atsr.com Sincerely, Terry Hochbein, RCDD/LAN Specialist. Partner/Director of ATS&R Technology Group TWH/dme Enc. ARCHITECTURE • ENGINEERING • PLANNING TECHNOLOGY • LANDSCAPE ARCHITECTURE INTERIOR DESIGN 8501 GOLDEN VALLEY* ROAD SUITE- 300 MINNEAPOLIS MINNESOTA 55427 PHONE 612 . 545 . 3731 612 . 525 . 3289 FAX CITY OF HASTINGS WIDE AREA NETWORKING ALTERNATIVES ANALYSIS PROPOSED WORKPLAN Major Workplan Activities ✓ Establish voice and data WAN requirements and capacities ✓ Review existing City facilities,LANs,voice systems,Internet access and costs,and voice trunking costs ✓ Establish WAN alternatives to be analyzed ✓ Conduct preliminary engineering of alternatives and prepare cost and benefit analysis ✓ Prepare preliminary design of voice system configuration,WAN integration,connection to the public switched telephone network,and establish the budget ✓ Prepare preliminary design of data system configuration,WAN integration,and establish the budget ✓ Prepare draft WAN alternative analysis report ✓ Review report and revise accordingly ✓ Present WAN recommendations and budget to City Council Technology Consulting Fees-Fixed Fee $159860.00 Prepared by ASTR Technology,June-2000 r Stephanie Nornes From: THochbein@atsr.com Sent: Tuesday, June 27, 2000 11:58 AM To: snornes@hastingsmn.net Subject: RE: Proposal Pricing Stephanie: The first three tasks of our proposal would be$4,600.00. If I can be of further assistance please contact me. Regards, Terry 1 Welcome http://www.atsr.com/ tt-lon.. search rvedlback a x ` 4 [ Services Welcome to Armstrong,Torseth,Skold, and Rydeen,Inc. (ATS&R). Founded in 1944,ATS&R is a multi-disciplined architectural and engineering Portfolio firm, providing comprehensive services through the following in-house Newsletter departments: architecture, educational facility planning, mechanical and electrical engineering,interior design,technology, landscape architecture, civil Future Events engineering, and field administration. Our Team Links cl&nt dotes Company Profile Join Us Contact Us ® We have 40+years of specialized experience in school planning and design • We are Educational Planning and Design Specialists-98% of our annual work • National Recognition-Award winning projects and invited presenters at national conferences Experience: ATS&R are educational specialists--98%of our work is schools. Members of the firm have extensive and specific experience in developing designs that respond to a variety of educational philosophies and curricula All employees have experience working on educational facilily projects.We thoroughly understand the needs and the vocabulary of the educators. Our Mission is ... ...to serve as a valued partner to our clients, community, profession through collaboration and communication... ...to provide quality and efficient professional services that revolve around integrity, fairness, and respect that enables the perpetuation of our firm. Our Vision is ... ...to create the greatest sense of satisfaction and betterment for our clients, staff,and profession... 1 of 2 06/01/2000 10:05 AM ,lcome http://www.atsr.com/ ...while producing the highest quality of architecture and engineering... ... and to serve as a model for others. oft 06/01/2000 10:05 AM VIII-C-5 MEMORANDUM TO: Honorable Mayor and City Councilmembers FROM: Dave Osberg, City Administrator DATE: July 20, 2000 SUBJECT: Assistant Fire Chief Position RECOMMENDED CITY COUNCIL ACTION The Public Safety Committee and City Administrator are recommending that the City Council take the following action: 1.) Authorize the posting/advertising for the position of Assistant Fire Chief, as a closed promotional, thus current volunteer and full time fire fighters would be eligible. 2.) Approve the attached job description for the position of Assistant Fire Chief 3.) Authorize Staff to utilize Personnel Decisions Inc (PDI) to assist with the testing process for Assistant Fire Chief candidates. BACKGROUND' There has been a vacancy in the Assistant Fire Chief position since Mark Holmes was appointed as the Fire Chief. Staff would like to begin the process of advertising (internally) for the position of Assistant Fire Chief. With the City Council taking the action as outlined above, a posting would be prepared that would allow existing full time firefighters and volunteer firefighters to become candidates. The expectation would be such that the Assistant Fire Chief would become paramedic certified within three years of the start date,provided they are not currently a paramedic. Staff would also like to utilize the services of PDI to assist with the testing of the Assistant Fire Chief candidates. The status of the exempt/non-exempt and the impact on the overtime/compensatory time is still being researched with Briggs and Morgan, and the Public Safety Committee and a final determination will be made before mutual interest is determined with the candidates. David M. Osber , City Admins or � .+QST 101N DESCRIPTION POSITION TITLE: Assistant Fire Chief/Fire Marshal DEPARTMENT: Fire STATUS: pt ACCOUNTABLE TO: Fire Chief POSITION SUMMARY Responsible for all operations, emergency response and daily activities of a combination fire department. The Assistant Fire Chief, when designated by the Fire Chief, shall also serve as the Fire Marshal. Directly supervises the personnel and operation of a specialized advanced life support ambulance and rescue service. The Fire Marshal is responsible for all fire prevention activities, uniform fire code enforcement and compliance with Federal, State and Local fire code standards. Serves as the Assistant Emergency Manager for the City. SUPERVISION RECEIVED Works under the General Guidance and Direction of the Fire Chief. SUPERVISION EXERCISED Supervises full-time Firefighter EMT-Paramedics and paid-on-call firefighters/EMT's or EMT-Paramedics. ESSENTIAL DUTIES AND RESPONSIBILITIES Performs all duties and exercises all authority of the Fire Chief in his absence. Responds to and assumes command, when appropriate, of emergency incidents whenever they occur. Initiates appropriate command, strategic and tactical responses. Directs, manages, and develops all fire prevention programs. Responsible for the enforcement of the Minnesota Uniform Fire Code. This is accomplished by planning and coordination with other agencies and City departments and by conducting inspections. Conducts inspections of commercial, industrial, public assembly, educational and multiple family dwellings to assure life safety and fire code compliance. Provide expertise and interpretation of fire and life safety codes for staff, contractors and the public. Writes formal orders of fire code violations and determines reasonable compliance requirements. Investigates all fire-related incidents to determine cause and origin. Investigates and prepares information for legal prosecution. Maintains all inspection-related documents. Supervises fleet maintenance. . , Supervises inventory control and equipment purchases for fire and ambulance. Supervises and provides specialized Advanced Life Support care. Closely works with physician medical direction on policy matters and quality assurance issues. Responds to inter-agency medical care concerns regarding patient care issues. Evaluates ambulance services to continually increase the effectiveness of the care provided. Serves as the Program Director for a Minnesota State licensed Emergency Medical Technician training facility. Responds to public concerns as a result of the services provided by the Fire and Ambulance Departments. Provides for the delivery of Fire and Ambulance related services. Coordinates and records all training for the department; to include safety, fire tactics, fire operations, policy and procedures, heavy rescue, hazardous materials, and advanced and basic life support training. Evaluates and makes recommendations for changes to enhance the effectiveness of services. Develops and maintains working relationships within a combination of part-time and full- time department. PERIPHERAL DUTIES Attends conferences and meetings to keep abreast of current trends in the field. Performs other duties and tasks as assigned. Serves as a member of various employee committees. DESIRED MINIMUM QUALIFICATIONS (A) An Associate of Arts Degree in Fire Science or similar related field; and (B) Participation in or completion of the Executive Officer's Program at the National Fire Academy; or (C) An equivalent combination of education and experience. REQUIRED MINIMUM QUALIFICATIONS Necessary Knowledge, Skills and Abilities: (A) Thorough knowledge of.modern fire suppression and prevention and emergency medical services principles, procedures, techniques, and equipment; Working knowledge of State and Federal laws and regulations; Considerable knowledge of applicable laws, ordinances, departmental standard operating guidelines and regulations; and (B) Ability to train and supervise subordinate personnel; Ability to perform work requiring good physical conditions; Ability to communicate effectively orally and in writing; Ability to exercise sound judgment in evaluating situations and in making decisions; Ability to effectively give and receive verbal and written instructions; Ability to establish and maintain effective working relationships with other employees, supervisors and the public; and (C) Progressive educational resume indicating the candidates willingness to demonstrate proficiency and learn new skills on the job. Successful completion of the Department of Transportation curriculum for Emergency Medical Technician Paramedic; and (D) Five (5)years of progressive experience in fire and emergency medical services work; and (E) Minnesota State certification for Firefighter II, Fire Inspector II, Hazardous Materials Operational Classification, and current National Registry Emergency Medical Technician Paramedic status; and (F) Experience in educational curriculum development and instructional methodology; or (G) An equivalent combination of knowledge, skills and abilities. SPECIAL REQUIREMENTS (A) Must be eighteen(18) years of age or older at time of hire; (B) Must possess, or be able to obtain by time of hire, a valid State Driver's License without record of suspension or revocation in any state; (C) No felony convictions or disqualifying criminal histories within the past seven years; (D) Ability to read and write the English language, and (E) Ability to meet Departmental physical standards. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to sit; talk or hear; stand; walk; use hands to finger, handle or operate objects, tools, or controls; and reach with hands and.arms. The employee is occasionally required to climb or balance; stoop, kneel, crouch, or crawl; and taste or smell. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 100 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work is performed primarily in office vehicles, and outdoor settings, in all weather conditions, including temperature extremes, during day and night shifts. Work is often performed in emergency and stressful situations. Individual is exposed to hearing alarms and hazards associated with fighting fires and rendering emergency medical assistance, including smoke, noxious odors, fumes, chemicals, liquid chemicals, solvents and oils. The employee occasionally works near moving mechanical parts and in high, precarious places and is occasionally exposed to wet and/or humid conditions, fumes or airborne particles, toxic or caustic chemicals, risk of electrical shock, and vibration. The noise level in the work environment is usually quiet in office settings, and loud at an emergency scene. SELECTION GUIDELINES Formal application; review of education and experience; appropriate testing and interviews; oral interview; background check; physical agility; drug screening; final selection and pre-employment medical examination. NOTE: Appointees will be subject to completion of a standard probationary period. The examples of duties are intended only as illustrations of the various types of work performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. The job description does not constitute an employment agreement between the employer and the employee and is subject to change by the employer as the needs of the employer and requirements of the job change. 2/28/2000 CC�eM. 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Ile ga4mrgd q"A& Soand 4 )&Cc and Ile q"&m94 q4m& &add4& 7e4M City of Hastings Building Department Building Permit Detail Summary June 1,2000 Through June 30,2000 Eccupancy Class of Work: Remodel Permit# Description of Work Date Issued Use of Building Valuation 2271 porch replacement-2nd floor 6/20/2000 Commercial 2,500 2238 sheetrock ceiling 6/14/2000 Commercial 3,000 Totals for Class of Work: Remodel Number of Permits = 2 Total Valuation = 5,500 [Totals for Occupancy: Number of Permits=2 Total Valuation 5,500 Occupancy R-3 Class of Work: Add Permit# Description of Work Date Issued Use of Building Valuation 2266 3 Season Porch 6/20/2000 Garage/Screened Porch 3,800 2224 Screen Porch 6/9/2000 Single Family 1,100 Totals for Class of Work: Add Number of Permits= 2 Total Valuation = 4,900 Class of Work: Remodel Permit# Description of Work Date Issued Use of Building Valuation 2204 Addition to existing garage 6/6/2000 Accessory Building 7,000 2163 box out window on existing 4 season porch 6/9/2000 Single Family 3,000 2160 Complete Rehab 6/8/2000 Single Family 48,000 . Wednesday,July 19,2000 Page 1 of 7 Class of Work: Remodel Permit# Description of Work Date Issued Use of Building Valuation 2190 Deck --- 6/1/2000 Single Family p 2189 Deck 6/1/2000 Single Family 0 2191 Deck 6/1/2000 Single Family 0 2196 Deck 6/2/2000 Single Family 4,750 2199 Deck 6/5/2000 Single Family 3,000 2198 Deck 6/5/2000 Single Family 1,000 2203 Deck 6/6/2000 Single Family 1,200 2080 Deck 6/8/2000 Single Family 1 2084 Deck 6/8/2000 Single Family 1,200 2165 Deck 6/8/2000 Single Family 1,500 2218 Deck 6/9/2000 Single Family - 500 2277 Deck 6/20/2000 Single Family 2,000 2273 Deck 6/20/2000 Single Family 1,800 2272 Deck 6/20/2000 Single Family 5,040 2270 Deck 6/20/2000 Single Family 820 2269 Deck 6/20/2000 Single Family 0 2275 Deck 6/20/2000 Single Family 1,500 2241 Exterior Repair 6/16/2000 Single Family 3,000 c 2185 Finish Basement 6/5/2000 Single Family 10,000 2227 Install Window 6/12/2000 Single Family 14,780 ' 2249 Install Window 6/19/2000 Single Family 0 2215 Install Windows 6/9/2000 Single Family 11,500 2226 Install Windows 6/12/2000 Single Family 4,680 2250 Install Windows 6/19/2000 Single Family 10,235 Wednesday,July 19,2000 Page 2 of 7 Class of Work: Remodel Permit# Description of Work Date Issued Use of Building Valuation 2294 In 1.Windows 6/23/2000 Single Family 5,894 2305 Install Windows 6/27/2000 Single Family 5,300 2225 Patio Door 6/12/2000 Single Family 1,772 2202 Re-roof Existing Structure 6/6/2000 Single Family 3, 000 2235 Siding 6/14/2000 Single Family 12, 100 2244 Siding 6/19/2000 Single Family 17,000 2300 Siding 6/26/2000 Single Family 5,300 Totals for Class of Work: Remodel Number of Permits= 34 Total Valuation = 186,872 Class of Work: New Permit# Description of Work Date Issued Use of Building Valuation 2283 Add Porch 6/21/2000 Single Family 31,255 2317 Deck 6/29/2000 Deck 1,620 6/19/2000 Fence _ 2252 Fence - _ — 500 -- - _ 2323 Fence 6/30/2000 Single Family 600 — - — ---- - 84,900 2221 Install Manufactured Home 6/9/2000 Single Family 2222 Install Manufactured Home 6/9/2000 Single Family 77,000 2223 Install Manufactured Home 6/9/2000 Single Family 56,993 2239 install wood buImig fireplace 6/15/2000 Single Family 3,700 2321 Roof Repair/Shingle 6/30/2000 Single Family 3,800 2320 Roof Repair/Shingle 6/30/2000 Single Family 3,800 2187 Single Family Dwelling-finished basement 6/8/2000 Single Family 182,950 _ _. _-- ---- — 2234 Single Family Dwelling-finished basement 6/14/2000 Single Family 126,814 2242 Single Family Dwelling-finished basement 6/19/2000 Single Family 235,000 Wednesday,July 19,1000 Page 3 of 7 Class of Work: New Permit# Description of Work Date Issued Use of Building Valuation 2154 Single Family Dwellin -unfinished basement 6/1/2000 Single Family 126,377 9 Y 9 52 Single Family Dwellin -unfinished basement 9 Y 9 6/2/2000 Single Family 111,079 - 51 Single Family Dwelling-unfinished basement 6/2/2000 Single Family 111,079 2153 - - - - Single Family Dwelling-unfinished basement 6!8/2000 Sin ----gle Family 143,400 2148 Single Family Dwelling-unfinished basement 6/8/2000 Single Family 140,560- 2125 Single Family Dwelling-unfinished basement 6/8/2000 Single Family 180,000 123 Single Family Dwelling-unfinished basement 6/8/2000 Single Family 146,480 2220 Single Family Dwelling-unfinished basement 6/9/2000 Single Family 135,000 ota s or Class of Work: New Number of Permits = 21 Total Valuation = 1,902,907 Class of Work: Repair Permit# Description of Work Date Issued Use of Building Valuation 2211 - -- - Install drywall & insulate 6/8/2000 Single Family 2 000 2168 porch repair/windows 6/8/2000 Single Family 10,000 2200 Re-roof Existing Structure 6/6/2000 Single Family 2,400 8 Re-roof Existing Structure 6/6/2000 Single Family 1,000 -_.... 2209 Re-roof Existing Structure 6/7/2000 Single Family 4,000 12 Re-roof ExistingStructure -- - -- - - - - 6/8/2000 Single Family 3,000 2213 Re-roof Existing Structure 6/8/2000 Single Family 2,800 --------- --- 58 Re-roof Existing Structure 6/19/2000 Single Family 1 800 2381 Re-roof Existing Structure 6/19/2000 Single Family 1,800 2263 Re-roof Existing Structure 6/19/2000 Single Family 1,800 62 Re-roof Existing Structure 6!19!200__0__-S_ingle Family 1,800 2261 Re-roof Existing Structure 6/19/2000 Single Family 1,800 Wednesday,July 19,2000 Page 4 of 7 Class of Work: Repair Permit# Description of Work Date Issued Use of Building Valuation 2260 Re-roof Existing Structure 6/19/2000 Single Family 1,800 2257 Re-roof Existing Structure 6/19/2000 Single Family 1,800 2245 Re-roof Existing Structure 6/19/2000 Single Family 2,850 2256 Re-roof Existing Structure 6/19/2000 Single Family 1,800 2255 Re-roof Existing Structure 6/19/2000 Single Family 1,800 2254 Re-roof Existing Structure 6/19/2000 Single Family 1,800 2253 Re-roof Existing Structure 6/19/2000 Single Family 1,800 2251 Re-roof Existing Structure 6/19/2000 Single Family 3,800 2259 Re-roof Existing Structure 6/19/2000 Single Family 1,800 2267 Re-roof Existing Structure 6/20/2000 Single Family 7,500 2288 Re-roof Existing Structure 6/22/2000 Apartment Building 52,000 2292 Re-roof Existing Structure 6/22/2000 Single Family 3,826 2287 Re-roof Existing Structure 6/22/2000 Single Family 3,000 -- - 2293 Re-roof Existing Structure 6/23/2000 Single Family 5,200 2232 re-roof with rubber roofing system 6/13/2000 Manufactured Home 1,200 2248 replace outside sewer line 6/19/2000 Single Family 1,500 Totals for Class of Work: Repair Number of Permits = 28 Total Valuation = 127,676 Totals for Occupancy: R-3 Number of Permits=85 Total Valuation 2,222,355 Occupancy U-1 Class of Work: New Permit# Description of Work Date Issued Use of Building Valuation 2195 Fence 6/2/2000 Fence 500 Wednesday,July 19,2000 Page 5 of 7 Class of Work: New Permit# Description of Work Date Issued Use of Building Valuation 2205 Fence 6/6/2000 Fence 0 2206 Fence 6/6/2000 Fence 2,400 2181 Fence 6/8/2000 Fence 300 2186 Fence 6/8/2000 Fence 0 2219 Fence 6/9/2000 Fence 700 2216 Garage 6/9/2000 Accessory Building 3,520 2158 storage Shed 6/8/2000 Accessory Building 1,800 2106 Swimming Pool 6/10/2000 Swimming Pool 10,500 2295 Swimming Pool 6/26/2000 Swimming Pool 1,500 Totals for Class of Work: New Number of Permits= 10 Total Valuation = 21,220 Totals for Occupancy: U-1 __ Number of Permits=10 Total Valuation 21,220 Occupancy A-3 Class of Work: Repair Permit# Description of Work Date Issued Use of Building Valuation 2193 Re-roof Existing Structure 6/2/2000 Civic Arena 649,750 Totals for Class of Work: Repair Number of Permits = I Total Valuation = 649,750 Totals for Occupancy: A-3 Number of Permits=1 Total Valuation 649,750 Occupancy M Class of Work: Remodel Permit# Description of Work Date Issued Use of Building Valuation Weduesday,July 19,1000 Page 6 of 7 Class of Work: Remodel Permit# Description of Work Date Issued Use of Building Valuation 2201 Remodel existing Retail Sales 6/6/2000 Commercial 10,000 Totals for Class of Work: Remodel Number of Permits= 1 Total Valuation = 10,000 LTotals for Occupancy M Number of Permits=1 Total Valuation 10,000 Occupancy E Class of Work: Repair Permit# Description of Work Date Issued Use of Building Valuation 2133 Loading Dock 6/8/2000 Educational 4,000 Totals for Class of Work: Repair Number of Permits = I Total Valuation = 4,000 l Totals for Occupancy: E Number of Permits=1 Total Valuation 4,000 Grand Total of'All Permits Issued: Number of Permits 100 Total Valuation = 21912,825 Wednesday,July 19,2000 Page 7 of 7 City of Hastings Building Department Building Permit Fees June 1, 2000 Through June 30,2000 Date Permit# Permit Fee Surcharge Plan Review Other Investigation SAC Fee Sewer Fee WAC Fee Meter Sales Tax 6/1/2000 2154 $1,141.46 $63.19 $741.95 $850.00 $0.00 $1,080.00 $605.00 $1,170.00 $300.00 $19.50 6/1/2000 2189 $50.00 $0.50 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 6/1/2000 2190 $50.00 $0.50 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 6/1/2000 2191 $50.00 $0.50 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 6/2/2000 2151 $1,055.79 $55.54 $686.27 $0.00 $0.00 $1,080.00 $605.00 $1,140.00 $300.00 $19.50 6/2/2000 2152 $1,055.79 $55.54 $686.27 $0.00 $0.00 $1,080.00 $605.00 $1,140.00 $300.00 $19.50 6/2/2000 2193 $3,945.06 $324.88 $2,564.29 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 6/2/2000 2195 $15.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 6/2/2000 2196 $50.00 $0.50 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 6/5/2000 2185 $181.25 $5.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 6/5/2000 2198 $50.00 $0.50 - $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 6/5/2000 2199 $50.00 $0.50 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 6/6/2000 2200 $50.00 $0.50 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 6/6/2000 2201 $181.25 $5.00 $117.81 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 6/6/2000 2202 $50.00 $0.50 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 6/6/2000 2203 $50.00 $0.50 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 6/6/2000 2204 $139.25 $3.50 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 6/6/2000 2205 $15.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 6/6/2000 2206 $15.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 6/6/2000 2208 $50.00 $0.50 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 6/7/2000 2209 $50.00 $0.50 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Wednesday,July 19,2000 Page 1 of 5 City of Hastings Building Department Building Permit Fees June I,2000 Through June 30,2000 Date Permit# Permit Fee Surcharge Plan Review Other Investigation SAC Fee Sewer Fee WAC Fee Meter Sales Tax 6/8/2000 2080 $50.00 $0.50 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 6/8/2000 2084 $50.00 $0.50 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 6/8/2000 2123 $1,254.04 $73.24 $815.12 $0.00 $0.00 $1,080.00 $605.00 $1,140.00 $300.00 $19.50 6/8/2000 2125 $1,441.75 $90.00 $937.14 $0.00 $0.00 $1,080.00 $605.00 $1,140.00 $300.00 $19.50 6/8/2000 2133 $97.25 $2.00 $63.21 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 6/8/2000 2148 $1,220.89 $70.28 $793.58 $0.00 $0.00 $1,080.00 $605.00 $1,140.00 $300.00 $19.50 6/8/2000 2153 $1,236.79 $71.70 $803.91 $0.00 $0.00 $1,080.00 $605.00 $1,140.00 $300.00 $19.50 6/8/2000 2158 $63.15 $0.90 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 6/8/2000 2160 $623.55 $24.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 6/8/2000 2165 $50.00 $0.50 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 6/8/2000 2168 $181.25 $5.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 618/2000 2181 $15.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 618/2000 2186 $15.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 6/8/2000 2187 $1,458.27 $91.48 $947.88 $0.00 $0.00 $1,080.00 $605.00 $1,140.00 $300.00 $19.50 6/8/2000 2211 $69.25 $1.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 6/8/2000 2212 $50.00 $0.50 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 6/8/2000 2213 $50.00 $0.50 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 6/9/2000 2163 $83.25 $1.50 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 6/9/2000 2215 $50.00 $0.50 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 6/9/2000 2216 $90.52 $1.76 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 6/9/2000 2218 $50.00 $0.50 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Wednesday,July 19,2000 Page 2 of 5 City of Hastings Building Department Building Permit Fees June 1,2000Througla June 30,2000 Date Permit# Permit Fee Surcharge Plan Review Other Investigation SAC Fee Sewer Fee WAC Fee Meter Sales Tax 6/9/2000 2219 $15.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 6/9/2000 2220 $1,189.75 $67.50 $773.34 $0.00 $0.00 $1,080.00 $605.00 $1,140.00 $300.00 $19.50 6/9/2000 2221 $100.00 $0.50 $0.00 $0.00 $0.00 $1,080.00 $605.00 $1,140.00 $0.00 $0.00 6/9/2000 2222 $100.00 $0.50 $0.00 $0.00 $0.00 $1,080.00 $605.00 $1,140.00 $0.00 $0.00 6/9/2000 2223 $100.00 $0.50 $0.00 $0.00 $0.00 $1,080.00 $605.00 $1,140.00 $0.00 $0.00 6/9/2000 2224 $41.80 $0.55 $27.17 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 6/10/2000 2106 $188.25 $5.25 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 6/12/2000 2225 $50.00 $0.50 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 6/12/2000 2226 $50.00 $0.50 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 6/12/2000 2227 $50.00 $0.50 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 6/13/2000 2232 $50.00 $0.50 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 6/14/2000 2234 $1,143.91 $63.41 $743.54 $0.00 $0.00 $1,080.00 $605.00 $1,140.00 $300.00 $19.50 6/14/2000 2235 $50.00 $0.50 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 6/14/2000 2238 $83.25 $1.50 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 6/15/2000 2239 $93.05 $1.85 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 6/16/2000 2241 $83.25 $1.50 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 6/19/2000 2242 $1,749.75 $117.50 $1,137.34 $0.00 $0.00 $1,080.00 $605.00 $1,140.00 $300.00 $19.50 6/19/2000 2244 $50.00 $0.50 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 6/19/2000 2245 $50.00 $0.50 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 6/19/2000 2248 $25.00 $0.50 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 6/19/2000 2249 $50.00 $0.50 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Wednesday,July 19,2000 Page 3 of 5 City of Hastings Building Department Building Permit Fees June 1,2000 Through June 30,2000 Date Permit# Permit Fee Surcharge Plan Review Other Investigation SAC Fee Sewer Fee WAC Fee Meter Sales Tax 6/19/2000 2250 $50.00 $0.50 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 6/19/2000 2251 $50.00 $0.50 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 6/19/2000 2252 $15.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 6/19/2000 2253 $50.00 $0.50 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 6/19/2000 2254 $50.00 $0.50 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 6/19/2000 2255 $50.00 $0.50 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 6/19/2000 2256 $50.00 $0.50 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 6/19/2000 2257 $50.00 $0.50 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 6/19/2000 2258 $50.00 $0.50 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 6/19/2000 2259 $50.00 $0.50 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 6/19/2000 2260 $50.00 $0.50 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 6/19/2000 2261 $50.00 $0.50 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 6/19/2000 2262 $50.00 $0.50 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 6/19/2000 2263 $50.00 $0.50 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 6/19/2000 2381 $50.00 $0.50 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 6/20/2000 2266 $94.45 $1.90 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 6/20/2000 2267 $50.00 $0.50 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 6/20/2000 2269 $50.00 $0.50 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 6/20/2000 2270 $50.00 $0.50 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 6/20/2000 2271 $76.25 $1.25 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 6/20/2000 2272 $50.00 $0.50 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Wednesday,July 19,2000 Page 4 of 5 City of Hastings Building Department Building Permit Fees June 1,2000 Through June 30,2000 Date Permit# Permit Fee Surcharge Plan Review Other Investigation SAC Fee Sewer Fee WAC Fee Meter Sales Tax 6/20/2000 2273 $50.00 $0.50 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 6/20/2000 2275 $50.00 $0.50 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 6/20/2000 2277 $50.00 $0.50 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 6/21/2000 2283 $454.43 $15.63 $295.38 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 6/22/2000 2287 $50.00 $0.50 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 6/22/2000 2288 $650.00 $26.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 6/22/2000 2292 $50.00 $0.50 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 6/23/2000 2293 $50.00 $0.50 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 6/23/2000 2294 $50.00 $0.50 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 6/26/2000 2295 $25.00 $0.50 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 6/26/2000 2300 $50.00 $0.50 - $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 6/27/2000 2305 $50.00 $0.50 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 6/29/2000 2317 $50.00 $0.50 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 6/30/2000 2320 $50.00 $0.50 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 6/30/2000 2321 $50.00 $0.50 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 6/30/2000 2323 $15.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Totals: $24,637.95 $1,279.85 $12,134.20 $850.00 $0.00 $15,120.00 $8,470.00 $15,990.00 $3,300.00 $214.50 Grand Total of Building Related Fees Collected. $81,996.50 Wednesday,July 19,2000 Page 5 of 5 City of Hastings Building Department Plumbing Permit Fees June 1,2000 Through June 30,2000 Date Permit# Permit Fee Surcharge 6/2/2000 2141 $59.00 $0.50 6/5/2000 1954 $107.00 - $0.50 6/5/2000 2056 $119.00 $0.50 6/6/2000 1990 $92.00 $0.50 6/6/2000 2173 $25.00 $0.50 6/7/2000 1908 $101.00 $0.50 6/9/2000 1999 $110.00 $0.50 6/9/2000 2000 $110.00 $0.50 6/19/2000 2009 $98.00 $0.50 6/19/2000 2010 $104.00 $0.50 6/19/2000 2059 $104.00 $0.50 6/19/2000 2060 $104.00 $0.50 6/19/2000 2061 $104.00 $0.50 6/19/2000 2062 $104.00 $0.50 6/20/2000 2264 $59.00 $0.50 6/21/2000 2031 $74.00 $0.50 6/28/2000 2064 $113.00 $0.50 6/28/2000 2124 $100.00 $1.00 :d}:ttIXS:ttv:uKW:wih'id:v:.%N.NwOihY<0.^fatt«OSA»(ivhY.A3:vi:5:Kiv'..\vwV>`%t9C:AYW'nv>p:w'3Rin\:<IX?tiv:vN}>:bkv'?SJ:vv?'A:i2+U.Y4%WNJfQY>1WN.tlHNS%dN'A'Y Totals: $1,687.00 $9.50 uexawYatt watt aw x,Yanauawxautcw:thaw:tt::.::x.::;ttan:tawv:.>wAArwY::,,;:;tun:;utu;oaYtxaowY,w:mwaaar:�xcwwo-awe:.w,xtttu:;u;:,.;ucuaca ..... x•.+c:>ti:ti :aw?h9'tr::nFS.WYAvh.C+XJfi\'O.vkCJ.4W`Y\V Grand Total of Plumbing Fees Collected: $1,696.50 tl).Y•O .y»»>):OM)N.0\\T))TU)A}ThVCUU..W#>A>W»>U.W»Y»>:ABY\y>Tv>%v'.»»Y}:.YYu:.YYY\V\y>}>]Y)p}>}}>'n}U).m.}NAyTr}>}>YFYY>A}]MA}AA}NT#SAJOY]Sff>W>NW>Y»>A. tl.WA.hTW>W. C( Wednesday,July 19,2000 Page I of I City of Hastings Building Department Plumbing Permit Detail Summary June 1, 2000 Through June 30,2000 Permit# Description of Work Date Issued Valuation 2141 Bsmt. Plbg 6/2/2000 0 2264 Bsmt. Plbg 6/20/2000 0 1954 Complete Bldg. Mg. _ _ 6/5/2000_ 0 2056 Complete Bldg. Mg. 6/5/2000 0 1990 Complete Bldg. Mg. 6/6/2000 0 2000 Complete Bldg. Mg. 6/9/2000 0 1999 Complete Bldg. Plbg. 6/9/2000 0 2009 Complete Bldg. Mg. 6/19/2000 0 2061 Complete Bldg. Plbg. 6/19/2000 0 2060 Complete Bldg. Mg. 6/19/2000 0 2059 Complete Bldg. Mg_ _ _ _ 6/19/2000 0 2062 Complete Bldg. Mg. _ 6/19/2000 0 2010 Complete Bldg. Plbg. 6/19/2000 0 2031 Complete Bldg. Plbg. 6/21/2000 0 2124 Complete Bldg. Mg. 6/28/2000 0 2173 Install Water Heater 6/6/2000 0 1908 New Bldg. Plbg. 6/7/2000 0 2064 New Bldg. Mg. 6/28/2000 0 Total Number of Permits= 18 Total Valuation = 0 B�CWWMMCPW:Ofd%F:M6.O:P:iCp:M::M:S:}::�:N<v.Cw.W:W:P%NIS<N\nvh`:A.xcYC»NCY:W}.W.':a(^n:..1^:MSF:#::iv^Y.N.Wkt`CY.C:tY:MO:f%M!:m.'!4ntlhtl.WWN:CNM. Wednesday,July 19,2000 Page]of l City of Hastings Building Department HVAC Permit Fees June 1, 2000 Through June 30,2000 Date Permit# Permit Fee Surcharge 6/2/2000 2141 $25.00 $0.50 6/6/2000 1864 $125.00 $1.50 6/6/2000 2207 $50.00 $0.50 6/9/2000 1999 $100.00 $1.00 6/9/2000 2000 $100.00 $1.00 6/9/2000 2214 $25.00 $0.50 6/12/2000 2228 $0.00 $0.00 6/13/2000 2230 $100.00 $0.50 6/13/2000 2231 $50.00 $0.50 6/19/2000 2010 $100.00 $0.50 6/21/2000 2221 $25.00 $0.50 6/21/2000 2222 $25.00 $0.50 6/22/2000 2290 $50.00 $0.50 6/22/2000 2291 $25.00 $0.50 6/27/2000 2307 $50.00 $0.50 6/28/2000 2124 $119.00 $0.50 2.b`A\`kkk.'Q2k2bA'SYa:HIbV3S??Y.kS2dL`kY^`ikkR?k`^`.`w`kkkku?Y?..'??k:%::kkkM?f.S"u^kkY?kkk???22k:???U`Y?k`YkktkL`L`diSk}3kb�tibt�di222`32�ikkkkk ` S3yt2Q Totals: $969.00 $9.50 N:X4S?A'?.u.'3b`YYUQ�`Yds"i?a`kk?�:?k�C:a1'Q^'fk3tkkkStk.\.'Q:ki3:Q^kAa.::M w'Qkk\\k>.k..h`C:fi'FtS,��.. '.(SRi:G'N+h't�C?."+*..:?C:%M1CY:^vS� iY.Ci hV:h'4Yn:Q�'h'.h\'C:C\'ti n%ip:^n4:Sh ti9rithh\fiat\tih:h.)%.\:<M:N.<v:iLtttlhl`h h:vhmMhWMK` W`NtIXMCft0.' btKi Grand Total of HVAC Fees Collected: $978.50 b%::J.tl.\bNtt3:N.NMJ(C£U6%SIMW%Jfk-0Cif:i$YrvW.W'AWA3X2:i}>#%SJ.NWV%aM?:O?:.:ih\^'{.Pf%i\\4 .�M�Of' JN MU.T»»�ffWvvT»XNN.^}pT».Mm)baM:)T Wvxaawv.mvuro .»a..na»n»ro»v»mKmyhv.p»sYfitlM%.`%W>.»»>M.»»T)WTtlUNW.^^WffN Wednesday,July 19,2000 Page 1 of I �•ocauwxuo-suwwmw.wvuaw•eeseeuarow:�veai<avwtwxo:.u.::ax<w,:e:.ceaxxw:ww;rowvxaowxxaceuao-xw:e»wew.wmaaw. City of Hastings Building Department HVAC Permit Detail Summary June I,2000 Through June 30,2000 Permit# Description of Work Date Issued Valuation 2141 Duct work 6/2/2000 2231 fireplace 6/13/2000 2,200 2214 Install Air Conditioning 6/9/2000 0 2230 Install Air Conditioning 6/13/2000 3,850 2291 Install Air Conditioning 6/22/2000 0 1864 Install Air Conditioning and Furnace 6/6/2000 0 2000 Install Air Conditioning and Furnace 6/9/2000 0 1999 Install Air Conditioning and Furnace 6/9/2000 0 2010 Install Air Conditioning and Furnace 6/19/2000 0 2124 Install Air Conditioning and Furnace 6/28/2000 0 2207 Install Fireplace 6/6/2000 0 2228 Install Fireplace 6/12/2000 1,100 2290 Install Fireplace 6/22/2000 1,100 2307 Install Fireplace 6/27/2000 1,100 2221 Install Gas Line 6/21/2000 0 2222 Install Gas Line 6/21/2000 0 Total Number of Permits= 16 Total Valuation = 91350 - mwx:ax%»>mmti�vaua.uromxn.Asa»rocroalw.wv�uuxxaxro».uxeuvxa�.r>+m+v.x:mw.wnwnsu::s.xxvssxw»ea.�wwww^:wr>rtw:exx»xvx>t.� Wednesday,July 19,2000 Page 1 of City of Hastings Building Department Fire Sprinkler Permit Fees June 1, 2000 Through June 30,2000 Date Permit# Permit Fee Surcharge 6/13/2000 2229 $100.00 $0.50 6/20/2000 2279 $100.00 $0.50 Totals: $200.00 $1.00 Grand Total of Fire Sprinkler Fees Collected $201.00 Wednesday,July 19,2000 Page I of I :iJNgO40WWUi�[MIX<20rCKYAhKF:CJCK2iitP:Gifu:M't4'.P:tiU:PriStiSiti:isG:tiWwtiW.Q'iwUritL'n'ti:t:KKv:itt{:L:L::M:d:iCtvdt•• itCtIX0.XIX City of Hastings Building Department Fire Sprinkler Permit Detail Summary June 1, 2000 Through June 30,2000 'dCTv�bW"AVS>.ti}�AU`.Fb.C" C'OM'�TTh kbX+'Yn�#�'A.ONFTT»F>iV)Mfr>RRM\HTHTTVMT}.\�HWu#FN.l T.9.W>a T.H\)YS\O.Ob'S.`�4"NYS.ftl Permit# Description of Work Date Issued Valuation 2229 10 heads-office/l head under stair/4 6/13/2000 2,300 heads-compres 2279 Expansion of existing sprinkler system 6/20/2000 5,230 Total Number of Permits = 2 Total Valuation = 70530 Ai)lNThW.tlN#)h.WNT}Wi%YMTTClThMh:TNkh+NTTTYNh�z�c»Mc.W.roh#ThWCiiP:9%OP)OCWIaP)Oh»T»NNPhwMCYTT WTHTT:M>NTT:M>:NTTTICN.W gtlO]WOP»NO.Y Wednesday,July 19,2000 Page I of