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Home My WebLink About09-18-06 CITY OF HASTINGS COUNCIL MEETING Monday, September 18,2006 7:00 PM I. CALL TO ORDER II. ROLL CALL III. DETERMINATION OF QUORUM IV. APPROVAL OF MINUTES Approve Minutes of the Regular Meeting on September 5, 2006 V. COUNCIL ITEMS TO BE CONSIDERED VI. CONSENT AGENDA The items on the Consent Agenda are to be acted upon by the City Council in a single motion. There will be no discussion on these items unless a Council member or citizen so requests, in which event the items will be removed from the Consent Agenda to the appropriate Department for discussion. J. Pay Bills as Audited 2. Resolution-Award Off-Sale Liquor License to Wal-Mart Store, Inc (d/b/a Wal-Mart Supercenter #1472) located at 1752 North Frontage Road 3. Resolution-Issue Massage Therapy License to Donald Roen (d/b/a The Double Helix Massage) located at 106 Vz East 2nd Street, Apt. #2 4. Approve 2007 Health Insurance Contributions 5. Declare Excess Property 6. Reauthorize Industrial Park Ag Lease #2004-59 7. Pay Estimate-3ld Street Improvement Project: Pember Companies - Sam will prepare 8. Accounts Receivable write off an account balance 9. Budget Transfer and Adjustment-Parks 10. Grant Acceptance and Budget Adjustment-Police 11. Request for Payment-Fire Truck VII. AWARDING OF CONTRACTS AND PUBLIC HEARINGS VIII. REPORTS FROM CITY STAFF A. Public Works B. Planuiug I. Resolution-Site Plan/Final Plat #2006-41: Eagle Pointe Apartments/Glendale Heights 4th Addition 2. Use of Tax Increment for 2006 Public Improvements 3. Authorize Selection: 2030 Comprehensive Plan Consultant C. Administration I. RFP-Residential Solid Waste Collection 2. Transfer of funds for City Hall IS! floor annex remodel IX. COMMENTS FROM AUDIENCE X. UNFINISHED BUSINESS XI. NEW BUSINESS XII. REPORTS FROM CITY COMMITTEES, OFFICERS, COUNCILMEMBERS XIII. ADJOURNMENT Next Regular Council Meeting on Monday, October 2, 2006 Hastings, Minnesota City Council Minutes September 5, 2006 The City Council of the City of Hastings, Minnesota met in a regular meeting on Tuesday, September 5, 2006 at 7:00 p.m. in the Council Chambers at the Hastings City Hall, 101 East 4th Street, Hastings, Minnesota. Members Present: Mayor Werner, Councilmembers Alongi, Hazlet, Hicks, Moratzka, Riveness and Schultz Staff Members Present: City Administrator David Osberg Assistant City Administrator Melanie Mesko Lee City Attorney Shawn Moynihan Planning Director John Hinzman Public Works Director Tom Montgomery Parks & Recreation Director Barry Bernstein IT Director Steph Nornes Approval of Minutes: Mayor Werner asked if there were any corrections to the minutes of the regular meeting of August 21, 2006. Hearing none, the minutes were approved as presented. Consent Agenda Moved by Councilmember Riveness, seconded by Councilmember Hicks to approve the Consent Agenda as presented. 1. Pay Bills as Audited 2. Resolutions-Accepting Donations from Hastings Area Chamber of Commerce for Hastings Reserve and Canine Programs 3. Handicap Parking Sign Request-AI-Anon Building (East 3rd Street) 4. Request Assessment of Sewer Service Repair-613 Vermillion Street 5. Approve Sun Shade Installation 6. Approve Life and Long-Term Disability Rates 7. Final Payment-Swanson and Youngdale: LeDuc Interior Painting ($1,567.50) 8. Authorization for Additional Downtown Car Show on October 7,2006 9. Authorize Advertisement-Industrial Park Agriculture Lease 10. C & A Properties-Certificate of Satisfaction 7 Ayes, Nays, None. Copies of resolutions on file. Award Contract-2006 Sealcoat Program Moved by Councilmember Moratzka, seconded by Alongi to award the contract to Pearson Brothers for $296,940. 7 Ayes; Nays, None. Copy of resolution on file. Award Contract-Project 2006-2: North Frontage Road Watermain and Street Reconstruction Moved by Councilmember Moratzka, seconded by Alongi to award the contract to Park Construction Company for $701,135.25. City of Hastings City Council Minutes September 5, 2006 Page 3 of 4 presented isn't in the best interest of the City and suggested that Regina should leave the lines in their present location and design the expansion around them. Mark Prettyman, 130 First Place, stated concern with health risks. William Pim, an engineer for Xcel Energy, stated that the request by Regina to move the power lines within the existing site does not require further state review, as the proposal is considered a minor alteration to an existing site. He also stated that burying the lines is not acceptable, as there are both service reliability and construction concerns. Hearing no further comments, Mayor Werner closed the public hearing at 7:37 p.m. The Council discussed alternatives which could leave the power lines in their present location or keep the lines in the inside of the site as much as possible. There was also discussion as to the helipad location and whether that could not be built on a rooftop. There was discussion over further conversations with the neighborhood by Regina in order to facilitate a compromise. Moved by Councilmember Alongi, seconded by Councilmember Riveness to extend the applicant's site plan request an additional 60 days to further discuss outstanding issues. 7 Ayes; Nays, none. Moved by Councilmember Alongi, seconded by Councilmember Riveness to deny the site plan as presented and direct staff to prepare findings of fact. 7 Ayes; Nays, none Resolution-Shoreland Variance/Minor Subdivision #2006-38: Steve Theriault (108 River Street) Planning Director Hinzman stated that the Planning Commission recommended approval of the Shoreland variance and minor subdivision to allow the applicant to divide the lot into two single family lots. Moved by Councilmember Hicks, seconded by Councilmember Alongi to approve the Shoreland variance/minor subdivision as presented. 7 Ayes; Nays, none. Copy of resolution on file. Resolution-Type II Home Occupation Permit #2006-42: Terry Hesselton (707 East 1st Street) Planning Director Hinzman stated that the planning commission has recommended approval on a 4-3 vote; those voting against felt that, if the license were to be approved, the applicant would automatically be in non-compliance because of outdoor storage of equipment. The HPC recommends approval of the permit because the historic property will be used, which extends the life of a building, because it has been well maintained, and because it is an appropriate use for the site. Moved by Councilmember Alongi, seconded by Councilmember Riveness to approve the home occupation permit for a period of one year. 7 Ayes, Nays, none. Lake Isabel Improvements Moved by Councilmember Alongi, seconded by Moratzka to approve the preparation of paperwork for improvements related to accessible parking, ramp, fishing pier and a boat landing loop. 7 Ayes; Nays, none. City of Hastings City Council Minutes September 5, 2006 Page 40f4 Adjournment Moved by Councilmember Hicks, seconded by Councilmember Moratzka to adjourn the meeting at 8:50 p.m. 7 Ayes, Nays, None. Michael D. Werner Mayor Melanie Mesko Lee City Clerk 9/14/2006 9,29 AM PACKET; 00362 Regular Payments VENDOR SET: 1 FUND 101 DEPARTMENT: N/A BUDGET TO USE: VENDOR NAME ==================================================================================================================================== AMOUNT GENERAL NON-DEPARTMENTAL CB CURRENT BUDGET ITEM # 1 -48769 METROPOLITAN COUNCIL EN I -AVG 06 I-AVG 06 REGULAR DEPARTMENT PAYMENT REGISTER G/L ACCOUNT NAME 101-230-2301-2017 101-230-2301-5221 DESCRIPTION SAC CHARGES P SAC CHARGES BUILDING PERM SAC CHARGES VI-1 DEPARTMENT NON-DEPARTMENTAL CHECK# 000000 000000 TOTAL: PAGE, BANK, GEN 17,050.00 170.50- 16,879.50 9/14/2006 9,29 AM PACKET: VENDOR SET: FUND 00362 Regular Payments 1 101 GENERAL DEPARTMENT, 102 BUDGET TO USE: COUNCIL & MAYOR CB - CURRENT BUDGET VENDOR NAME ITEM # ==================================================================================================================================== AMOT.mT 1 -21190 FILTERFRESH 1-111012 1 -44646 LEAGUE OF MN CITIES 1-2006 I -MAYORS 06 REGULAR DEPARTMENT PAYMENT REGISTER G/L ACCOUNT NAME 101-102-1021-6450 101-102-1021-6433 101-102-1021-6433 DESCRIPTION CHECK# MISCELLANEOUS COFFEE SERVICE 000000 DUES,SUBSCRIP LMC MEMBERSHIP DUES DUES,SUBSCRIP MEMBERSHIP DUES 000000 000000 DEPARTMENT 102 COUNCIL & MAYOR TOTAL: BANK: GEN PAGE, 2 187.86 13,343.00 20.00 13,550.86 9/14/2006 9:29 AM PACKET: 00362 Regular Payments VENDOR SET, 1 FUND 101 GENERAL DEPARTMENT: 140 BUDGET TO USE: MAINTENANCE CB-CURRENT BUDGET VENDOR NAME ITEM # ==================================================================================================================================== 435.71 1 -000182 SRL CONTRUCTION INC 1-06-109 -000309 TENNANT SALES & SERVICE 1-94040250 1 -12074 DAKOTA ELECTRIC ASSN I-SEPT 06 -45313 LIFEWORKS SERVICES INC. 1-12559 1 -48683 MENARDS 1-51447 1 -50353 PATRICK D MOSENG 1-11870 1 -62864 FRED PRYOR SEMINARS 1-8814930 1 -69414 RIVERTOWN HEATING 1-1158-634 -73340 SIGN-A-RAMA 1-16100 -75115 STATE SUPPLY CO 1-288825 1 -76750 TERRYS ACE HARDWARE 1-22863 1 -92700 XCEL ENERGY I-SEPT 06 I-SEPT 06 REGULAR DEPARTMENT PAYMENT REGISTER G/L ACCOUNT NAME 101-140-1403-6520 101-140-1403-6353 101-140-1403-6343 101-140-1404-6310 101-140-1401-6217 101-140-1401-6217 101-140-1401-6323 101-140-1404-6580 101-140-1401-6226 101-140-1401-6216 101-140-1401-6217 101-140-1404-6343 101-140-1403-6343 DESCRIPTION BUILDING & ST PD REMODEL REPAIRS & MAl VACUUM REPAIR PARTS LIGHT & POWER ELECTRIC SERVICE MAINTENANCE C CLEANING SERV OTHER GENERAL SUPPLIES OTHER GENERAL LOCK PARTS CONFERENCE & STOUDT/TRAINING PAGE: BANK, GEN CHECK# 000000 000000 000000 000000 000000 000000 000000 EQUIPMENT-CAP INSTALL AC UNIT/IT SERVER ROOM 000000 SIGN/SIGN REP SIGNAGE/CH CHEMICALS & C BOILER SUPPLIES/CH OTHER GENERAL SUPPLIES LIGHT & POWER ELECTRIC SERV 51-6960208 LIGHT & POWER ELECTRIC SERV 51-6960213 DEPARTMENT 140 MAINTENANCE 000000 000000 000000 000000 000000 TOTAL: AMOUNT 66.54 21.97 1,025.74 26.28 22.37 299.00 4,500.00 56.18 133.82 10.52 1,616.22 3,260.76 11,475.11 9/14/2006 9,29 AM PACKET: 00362 Regular Payments VENDOR SET, 1 FUND 101 GENERAL DEPARTMENT: 201 POLICE BUDGET TO USE: CB-CURRENT BUDGET VENDOR ITEM # ==================================================================================================================================== 286.08 NAME -05340 BIRCHEN ENTERPRISES INC I -AUG 06 -12074 DAKOTA ELECTRIC ASSN I-SEPT 06 I-SEPT 06 -17799 ELECTRO WATCHMAN , INC 1-53626 1 -24073 GALLAND JAMES I-SEPT 06 1 -28270 HASTINGS VETERINARY eLl 1-120188 -44900 LEXIS NEXIS 1-0608265755 1 -56836 OFFICE MAX - A BOISE CO 1-382425 1-782421 1 -60050 ARCH WIRELESS p60973261 -74367 MICHAEL T HELGET 1-19684 REGULAR DEPARTMENT PAYMENT REGISTER PAGE: G/L ACCOUNT NAME 101-201-2010-6354 101-201-2016-6343 101~201-2016-6343 101-201-2010-6311 101-201~2010-6218 101~201-2219-6450 101-201-2010-6311 101~201-2010-6201 101~201-2010-6201 101-201-2010-6364 101-201-2010-6354 BANK: GEN DESCRIPTION CHECK# REPAIRS & MAl VEHICLE REPAIR!MAINT 000000 LIGHT & POWER ELECTRIC SERVICE LIGHT & POWER ELECTRIC SERVICE 000000 000000 EXPERT & CONS REPAIR ALARM BOARD 000000 CLOTHING & BA UNIFORMS 000000 MISCELLANEOUS K-9 FOOD 000000 EXPERT & CONS ONLINE RESEARCH 000000 OFFICE SUPPLI OFFICE SUPPLIES OFFICE SUPPLI OFFICE SUPPLIES 000000 000000 RENTAL-OTHER PAGER LEASE 000000 REPAIRS & MAl REPAIR TIRE 000000 DEPARTMENT 201 TOTAL: POLICE 4 AMOUNT 12.18 113.22 149.03 264.24 39.16 116.00 158.15 182.12 258.51 35.00 1,613.69 9/14/2006 PACKET: VENDOR SET, FUND 101 DEPARTMENT, 230 BUDGET TO USE, VENDOR NAME ==================================================================================================================================== 700.00 9:29 AM 00362 Regular Payments REGULAR DEPARTMENT PAYMENT REGISTER GENERAL BUILDING & INSPECTIONS CB~CURRENT BUDGET ITEM # -10000 10,000 LAKES CHAPTER OF I-NOV 06 -34198 INTL CODE COUNCIL INe 1-06-0261450 G/L ACCOUNT NAME 101-230-2301-6323 101-230-2301-6433 DESCRIPTION CONFERENCE & EDUCATION DUES,SUBSCRIP MEMBERSHIP DEPARTMENT 230 BUILDING & INSPECTIONS PAGE: 5 BANK, GEN CHECK# 000000 000000 TOTAL: AMOUNT 100.00 800.00 9/14/2006 9:29 AM PACKET: 00362 Regular Payments Ul!'lJMn t!~'f. t FUND 101 GENERAL DEPARTMENT: 300 PUBLIC WORKS BUDGET TO USE: CB~CURRENT BUDGET VENDOR ITEM # NAME 1 -02104 ANDERSEN, E.P. & ASSOC. I~7373S I~73777 ~12074 DAKOTA ELECTRIC ASSN I-SEPT 06 ~20110 RIVER COUNTRY COOPERATI C-40627 I~44059 1 -26761 GRAYBAR ELECTRIC I~920132022 1 -49385 MN STREET SUPERVISOR AS I-FALL 06 1 -50360 MOTOR PARTS SERVICE CO 1-4590 I~4625 1-4658 1-4801 1-4873 I~4936 I~4958 1-5055 I~S07S I~5175 ~88735 WERNER IMPLEMENT CO INC 1-58717 ~96108 ZARNOTH BRUSH WORKS, IN I~108423 REGULAR DEPARTMENT PAYMENT REGISTER G/L ACCOUNT NAME 101 300 3200 6356 101 300 3200 6356 101~300~3201~6343 101-300-3200 6212 101~300~3200 6212 101~300~3201~6353 101~300~3200-6323 PAGE: BANK: GEN DESCRIPTION CHECK# AMOUNT UPKEEP OF GRO CHIP SEAL MARKERS UPKEEP OF GRO CHIP SEAL MARKERS 000000 602 .36 000000 382 .60 000000 2,016.96 000000 40 .00- 000000 1,199. 38 000000 31. 65 LIGHT & POWER ELECTRIC SERVICE MOTOR FUEL & DRUM CREDIT MOTOR FUEL & OIL / ANTIFREEZE REPAIRS & MAl TRAFFIC SIGNALS CONFERENCE & MAINT EXPO 000000 200.00 101-300-3200-6221 EQUIPMENT PAR SUPPLIES 000000 8.21 101-300-3200-6221 EQUIPMENT PAR SUPPLIES 000000 9.09 101-300-3200-6221 EQUIPMENT PAR COOLANT 000000 120.91 101-300~3200~6212 MOTOR FUEL & SUPPLIES 000000 25 .05 101-300-3200-6353 REPAIRS & MAl SUPPLIES 000000 441 .92 101 300 3200~6221 EQUIPMENT PAR SUPPLIES 000000 23 .46 101 300 3200~6211 CLEANING SUPP SUPPLIES 000000 106 .93 101-300-3200-6221 EQUIPMENT PAR SUPPLIES 000000 16. 51 101 300 3200 6221 EQUIPMENT PAR SUPPLIES 000000 19. 66 101 300 3200 6212 MOTOR FUEL & SUPPLIES 000000 10 .35 101-300~3200~6221 101-300-3200~6221 EQUIPMENT PAR OFFSET LINE 000000 17.25 EQUIPMENT PAR BROOM REFILLS 000000 961. S9 DEPARTMENT 300 PUBLIC WORKS TOTAL: 6,153.88 9/14/2006 9,29 AM PACKET: 00362 Regular Payments VENDOR SET, FUND 200 PARKS DEPARTMENT: 401 PARKS & RECREATION BUDGET TO USE: CB-CURRENT BUDGET VENDOR NAME ITEM # ==================================================================================================================================== AMOUNT 1 -000237 HASTINGS UMPIRE ASSOC 1-108 1 -000243 COMMUNITY DREAM TECHNOL 1-1272CDT 1 -000280 CINTAS CORPORATION -754787063 -754792191 1-754797299 -49378 MN RECREATION /PARK ASS I-BERNSTEIN 06 1 -49904 MOBILE-LINK WIRELESS 1-1336 1 -76750 TERRY8 ACE HARDWARE 1-23382 1-23399 1-23493 -92700 XCEL ENERGY I-SEPT 06 REGULAR DEPARTMENT PAYMENT REGISTER G/L ACCOUNT NAME 200-401-4101-6450 200-401-4101-6217 200-401-4101-6356 200-401-4101-6356 200-401-4101-6356 200-401-4101-6323 200-401-4101-6321 200-401-4101-6356 200-401-4101-6214 200-401-4101-6356 200-401-4147-6343 DESCRIPTION MISCELLANEOUS FALL GAMES OTHER GENERAL AUG FEES UPKEEP OF GRO CLEANING/VETS PARK UPKEEP OF GRO CLEANING/VETS PARK UPKEEP OF GRQ CLEANING/ VETS PARK CONFERENCE & CONFERENCE TELEPHONE CAR CHARGER UPKEEP OF GRO WALLIN SHELTER LIGHTS RECREATION SU SOCCER NET ANCHOR UPKEEP OF GRO LIGHTS/ FLAG & SIGN LIGHT & POWER ELECTRIC SERV 51-6960220 DEPARTMENT 401 PARKS & RECREATION PAGE: BANK: GEN CHECK# 000000 000000 000000 000000 000000 000000 000000 000000 000000 000000 000000 -------------------------------------------------------------------------------------------------------------------- TOTAL: VENDOR SET 200 PARKS TOTAL: 318.50 255.25 127.80 127.80 127.80 355.00 21.29 37.12 12.74 15.41 824.82 2,223.53 2,223.53 9/14/2006 9,29 AM PACKET: 00362 Regular Payments VENDOR SET, 1 FUND DEPARTMENT: 401 BUDGET TO USE: VENDOR NAME -000251 WHITERQCK CONSTRUCTION I -AUG 06 1 -000308 SOLRX 1 -92700 XCEL ENERGY 201 AQUATIC CENTER PARKS & RECREATION CB-CURRENT BUDGET ITEM # 1-81-3050 I-SEPT 06 REGULAR DEPARTMENT PAYMENT REGISTER G/L ACCOUNT NAME 201-401-4240-6530 201-401-4240-6214 201-401-4240-6343 DESCRIPTION IMPROVEMENTS COPING STONE PROJECT RECREATION SD SUNSCREEN LIGHT & POWER ELECTRIC SERV 51-6960209 DEPARTMENT 401 PARKS & RECREATION VENDOR SET 201 AQUATIC CENTER PAGE: BANK: GEN CHECK# 000000 000000 000000 TOTAL: TOTAL: AMOUNT 3,266.00 120.00 3,179.04 6,565.04 6,565.04 9/14/2006 9;29 AM PACKET; 00362 Regular Payments VENDOR SET, 1 FUND DEPARTMENT: 420 BUDGET TO USE: VENDOR NAME 206 CABLE ACCESS CABLE CB-CURRENT BUDGET ITEM # -28114 HASTINGS ACCESS CORP. I-3RD QTR 06 REGULAR DEPARTMENT PAYMENT REGISTER G/L ACCOUNT NAME 206-420-4202-6450 DESCRIPTION CHECK# MISCELLANEOUS ACCESS SUPPORT DEPARTMENT 420 VENDOR SET 206 000000 CABLE TOTAL: CABLE ACCESS TOTAL: PAGE: 10 BANK: GEN AMOUNT 50,000.00 50,000.00 50,000.00 9/14/2006 9,29 AM PACKET: 00362 Regular Payments REGULAR DEPARTMENT PAYMENT REGISTER VENDOR SET, 1 FUND DEPARTMENT: 170 BUDGET TO USE: VENDOR NAME ------------------------------------------------------------------------------------------------------------------------------------ ------------------------------------------------------------------------------------------------------------------------------------ AMOUNT 1 -73973 CYNTHIA SMITH 210 HERITAGE PRESERVATION HERITAGE PRESERVATION CB - CURRENT BUDGET ITEM # I-SEPT 06 I-SEPT 06 I-SEPT 06 G/L ACCOUNT NAME 210-170-1704 6550 210-170-1704 6217 210-170-1704 6324 DESCRIPTION ARTIFACTs/eOL EXPENSE REIMBURSE/FRAME OTHER GENERAL EXPENSE REIMBURSEjRE-GLAZE MILEAGE EXPENSE REIMBURSE/MILEAGE DEPARTMENT 170 HERITAGE PRESERVATION VENDOR SET 210 HERITAGE PRESERVATION PAGE: 11 BANK: GEN CHECK# 000000 000000 000000 TOTAL: TOTAL: 160.00 160.48 16.20 336.68 336.68 9/14/2006 9,29 AM REGULAR DEPARTMENT PAYMENT REGISTER PACKET: 00362 Regular Payments VENDOR SET: 1 FUND 213 FIRE & AMBULANCE DEPARTMENT, 210 FIRE BUDGET TO USE, CB-CURRENT BUDGET VENDOR ITEM # NAME 1 -000310 FIRE SAFETY USA INC 1-12491 -02977 ASPEN MILLS 1-69220 -17974 EMILYS I-AVG 31 06 1 -21370 FIRE INSTRUCTORS ASSN I-II 1 -24712 GELHAR JAMES I-SEPT 06 1 -28260 HASTINGS VEHICLE REGIS. 1-06 ARCTIC CAT 1 -50360 MOTOR PARTS SERVICE CO 1-5339 1-5393 1 -53395 NINE EAGLES PROMOTIONS 1-12103 1 -60129 CHRISTOPHER PAULSON I-SEPT 06 -76750 TERRYS ACE HARDWARE 1-23271 1-23407 1 -92700 XCEL ENERGY I-SEPT 06 G/L ACCOUNT NAME 213-210-2100-6221 213-210-2100-6218 213-210-2100-6217 213-210-2100-6323 213-210-2100-6217 213-210-2100-6354 213-210-2100-6221 213-210-2100-6221 213-210-2100-6218 213-210~2100-6212 213-210-2100-6217 213-210-2100-6217 213-210-2100-6343 DESCRIPTION CHECK# EQUIPMENT PAR FIRE BRIGADE/HYDRANT TOOL BAG 000000 CLOTHING & BA UNIFORMS OTHER GENERAL ROLLS/EMP SATIS SURVEY CONFERENCE & PUMPING APPARATUS 0/0 OTHER GENERAL EXPENSE REIMBURSEMENT REPAIRS & MAl 3 YR REG/TRAIL DECAL EQUIPMENT PAR BACKUP ALARM EQUIPMENT PAR LAMP/ BULB CLOTHING & BA UNIFORMS MOTOR FUEL & REIMBURSE / FUEL OTHER GENERAL FIRE ENGINE SUPPLIES OTHER GENERAL FUSE / SOFTENER SALT LIGHT & POWER ELECTRIC SERV 51-6960214 DEPARTMENT 210 FIRE 000000 000000 000000 000000 000000 000000 000000 000000 000000 000000 000000 000000 TOTAL: PAGE: 12 BANK: GEN AMOUNT 227.33 2,347.46 18.40 243.10 45.31 79.50 43.01 47.46 85.00 152.02 34.42 35.26 1,072.20 4,430.47 9/14/2006 9,29 AM PACKET: VENDOR SET, FUND DEPARTMENT, 220 BUDGET TO USE, VENDOR NAME ------------------------------------------------------------------------------------------------------------------------------------ ------------------------------------------------------------------------------------------------------------------------------------ DESCRIPTION CHECK# AMOUNT 00362 Regular Payments REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 13 213 FIRE & AMBULANCE AMBULANCE CB-CURRENT BUDGET ITEM # 1 -1 MISCELLANEOUS VENDOR ARDLEY JOHNSON DONALD FLETCHER I-CALL 20060188 I-CALLS 6090 & 6125 1 -62700 PRAXAIR DISTRIBUTION-44 1-58826 G/L ACCOUNT NAME 213-220 2200-6460 213-220 2200-6460 213-220-2200-6216 BANK: GEN REFUNDS-AMBUL ARDLEY JOHNSON:REFUND OVERPAY 000000 REFUNDS-AMBUL DONALD FLETCHER;REFUND OVERPAY 000000 74.21 849.94 CHEMICALS & C OXYGEN 000000 72.96 DEPARTMENT 220 AMBULAN'CE 997.11 TOTAL: VENDOR SET 213 FIRE & AMBULAN'CE 5,427.58 TOTAL: 9/14/2006 9:29 AM PACKET: 00362 Regular Payments VENDOR SET, FUND 220 LE DUe DEPARTMENT, 450 LEDUC BUDGET TO USE, CB - CURRENT BUDGET VENDOR ITEM # NAME 1 -24895 TIM GIBSON CLEANING 1-99456 1 -49330 MILLER ELECTRICAL INC 1-1989 REGULAR DEPARTMENT PAYMENT REGISTER G/L ACCOUNT NAME 220-450-4160-6310 220-450-4160-6350 DESCRIPTION MAINTENANCE C CLEANING / LO REPAIRS & MAl INSTALL OUTLETS/LD DEPARTMENT 450 VENDOR SET 220 LEDUC LE Due PAGE; 14 BANX: GEN CHECK# 000000 000000 TOTAL: TOTAL: AMOUNT 395.00 368.24 763.24 763.24 9/14/2006 PACKET: VENDOR SET, FUND 9,29 AM 00362 Regular Payments 1 407 INDUSTRIAL PARK CONST REGULAR DEPARTMENT PAYMENT REGISTER DEPARTMENT: 180 ECONOMIC DEVELOPMENT CB-CURRENT BUDGET BUDGET TO USE: VENDOR NAME ITEM # ==================================================================================================================================== AMOUNT 1 -000218 DAMON FARBER ASSOCIATES 1-18343 G/L ACCOUNT NAME 407-180-1502-6311 DESCRIPTION EXPERT & CONS VERM ST MASTER PLAN DEPARTMENT 180 VENDOR SET 407 ECONOMIC DEVELOPMENT INDUSTRIAL PARK CONST BANK: GEN CHECK# 000000 TOTAL: TOTAL: PAGE: 15 4,445.40 4,445.40 4,445.40 9/14/2006 9,29 AM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 16 PACKET, 00362 Regular payments VENDOR SET, FUND 496 2006 IMPROVEMENT PROJECTS DEPARTMENT: 300 Public Works BANK; GEN BUDGET TO USE, CB-CURRENT BUDGET VENDOR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION CHECK# AMOUNT 1 -04630 BDM CONSULTING ENGINEER 1-307932 496-300-3613-6311 EXPERT 6< CONS 3RD ST PROJ 000000 154.00 PROJ: 041 496 3rd Street Area 2006 Construction 1-307933 496-300 3613-6311 EXPERT & CONS IND PARK 7 000000 125.00 PROJ: 045-496 Industrial Park # 7 Site 2006 Construction 1-307937 496-300 3613-6311 EXPERT & CONS 3RD ST PROJ ooooao 5,329.00 PROJ: 041-496 3rd Street Area 2006 Construction 1 -60690 PEMBER EXCAVATING INC I-PAY EST #3 06 496-300-3613-6311 EXPERT & CONS 3RD ST RECONSTRUCTION 000000 496,025.19 PROJ: 041 496 3rd Street Area 2006 Construction DEPARTMENT 300 Public Works TOTAL: 501,633.19 VENDOR SET 496 2006 IMPROVEMENT PROJECTSTOTAL: 501,633.19 9/14/2006 9,29 AM PACKET: 00362 Regular Payments VENDOR SET, FUND 600 DEPARTMENT: 300 BUDGET TO USE: VENDOR NAME ==================================================================================================================================== AMOUNT WATER PUBLIC WORKS CB-CURRENT BUDGET ITEM # 1 -06335 BONESTROO & ASSOC -134314 1-134315 1-134316 1-134317 1 -12074 DAKOTA ELECTRIC ASSN I-SEPT 06 1 -20130 FASTENAL COMPANY I-MNHAS6383 1 -26336 GOPHER STATE ONE-CALL I 1-6080429 1 -52175 NATL WATERWORKS 1-3942260 1 -92700 XCEL ENERGY I-SEPT 06 REGULAR DEPARTMENT PAYMENT REGISTER G/L ACCOUNT NAME 600-300-3300-6590 600-300-3300-6590 600-300-3300-6590 600-300-3300-5590 600-300-3300-6343 600-300-3300-6580 600-300-3300-6313 600-300-3300-6358 600-300-3300-6343 DESCRIPTION CONTRACTORS & WATER TREATMENT SERVICES CONTRACTORS & WELL #8 CONSTRUCTION SERV CONTRACTORS & PUMPHOUSE #8 SERV CONTRACTORS & WELL #1 ABANDONMENT SERV LIGHT & POWER ELECTRIC SERVICE EQUIPMENT CART DISPATCH CONT LOCATIONS REPAIRS & MAl REGISTERS LIGHT & POWER ELECTRIC SERV 51-6960210 DEPARTMENT 300 PUBLIC WORKS VENDOR SET 600 WATER CHECK# 000000 000000 000000 000000 000000 000000 000000 000000 000000 TOTAL: TOTAL: PAGE: 17 BANK: GEN 111,858.43 1,683.41 20,553.40 7,395.61 23.22 134.18 488.65 229.41 902.21 143,268.52 143,268.52 9/14/2006 9,29 AM PACKET; 00362 Regular Payments VENDOR SET, FUND WASTEWATER PUBLIC WORKS CB-CURRENT BUDGET 601 DEPARTMENT, 300 BUDGET TO USE, VENDOR ITEM # ==================================================================================================================================== AMOUNT NAME 1 -21814 FLEXIBLE PIPE TOOL CO 1-10394 1-10405 1-10409 -48018 MACQUEEN EQUI PMENT , INC 1-2065728 1 -48768 MCES 1-0000831403 REGULAR DEPARTMENT PAYMENT REGISTER G/L ACCOUNT NAME 601-300-3400 6353 601-300-3400 6580 601-300-3400-6353 601-300-3400-6353 601-300-3400-6366 DESCRIPTION REPAIRS & MAl FLEXICAM REPAIR EQUIPMENT VIDEO INSPECTION SYSTEM REPAIRS & MAl TIGERTAILS REPAIRS & MAl SHOE / BLOCKS METRO WASTE C OCT WASTEWATER SERV DEPARTMENT 300 PUBLIC WORKS VENDOR SET 601 WASTEWATER CHECK# 000000 000000 000000 000000 000000 TOTAL: TOTAL: PAGE: 18 BANK, GEN 103.78 74,017.50 106.50 127.67 74,439.88 148,795.33 148,795.33 9/14/2006 PACKET: VENDOR SET, FUND DEPARTMENT, 401 BUDGET TO USE: VENDOR NAME 1 -20698 FERRELLGAS 9:29 AM 00362 Regular Payments 615 ARENA PARKS & RECREATION CB-CURRENT BUDGET ITEM # 1-1010876922 1 -68000 RAMSBACHER FLOOR COVERI 1-1293 REGULAR DEPARTMENT PAYMENT REGISTER G/L ACCOUNT NAME 615-401-4103-6212 615-401-4103-6350 MOTOR FUEL & 7 FILLS DESCRIPTION REPAIRS & MAl BLACK COVE DEPARTMENT 401 VENDOR SET 615 PARKS & RECREATION ARENA PAGE: BANK, GEN CHECK# 000000 000000 TOTAL: TOTAL: 19 AMOllliT 51.69 106.50 158.19 158.19 9/14/2006 9,29 AM PACKET, 00362 Regular Payments VENDOR SET, FUND DEPARTMENT: N/A BUDGET TO USE: VENDOR NAME ===================================================================~================================================================ REGULAR DEPARTMENT PAYMENT REGISTER 807 ESCROW DEV/ENG/TIF-HRA NON-DEPARTMENTAL CB - CURRENT BUDGET ITEM # -04630 BDM CONSULTING ENGINEER 307913 1-307914 1-307915 1-307916 307917 307921 1-307923 307924 307925 1-307926 1-307927 1-307928 1-307929 1-307930 1-307931 1-307934 1-307935 1-307936 1-307938 1-307939 1-307940 1-307941 1-307942 G/L ACCOUNT NAME 807-300-3171-2022 807-300-3177-2022 807 300-3184-2022 807 300 3184 2022 807 300.3188 2022 807-300-1529.2022 807-300 1531 2022 807-300 1535 2022 807-150 1544-2024 807-300 1543~2022 807-300 1536-2022 807-300-3194-2022 807-300-1553-2022 807-300-1556-2022 807-300-1561-2022 807-300-1558-2022 807-300-1562-2022 807-300-1564-2022 807-300-1570-2022 807-150~1569-2024 807-300-3156-2022 807-300-1525-2022 807-150-1571-2024 000000 40 .00 000000 80 .00 000000 375 .00 000000 125. 00 000000 80 .00 000000 160 .00 000000 40 .00 000000 40 .00 000000 40. 00 000000 40 .00 000000 880.00 000000 234.00 000000 40.00 000000 40.00 000000 40.00 000000 2,240 .00 000000 2,330. 00 000000 1,868.00 000000 805.00 000000 125.00 000000 504 .00 000000 1,014 .50 000000 62 .50 TOTAL: 11,203.00 ~ - - - - - .- - - - - - - - DESCRIPTION INSPECTION-SU SUMMIT HEIGHTS INSPECTION-SO SO OAKS INSPECTION-SC SCH HS SQ INSPECTION-SC SCH HS SQ INSPECTION-EA EASTENDERS RIVERWOOD 8TH RIVERWOOD 8TH DAKOTA SUMMIT DAK SMT 2 GLENDALE HTS GLENDL HTS 2 WEST VIEW PAC WESTVIEW AMCON BANK SO AMCON PRAIRIE RIDGE PR RIDGE INSPEC-WMS-LO LAWRENCE CONDO UBC RELOCATIO UBC RELOCATION SEAS EXPANSIO SEAS PARK PLACE ST PARK PL STORAGE WAL-MART SUPE WALMART EXP FEATHERSTONE FEATHERSTONE OAKS MILLER ELECTR MILLER ELEC SCHOOL HOUSE SCH HS SQ BANK KENNEDY SCHOO KENNEDY ELEM INSPECTION-RI RIVERWOOD 7TH INSPECTION-RE REGINA EXP DAIRY QUEEN DAIRY QUEEN DEPARTMENT NON-DEPARTMENTAL VENDOR SET 807 DEV/ENG/TIF-HRA TOTAL: ESCROW REPORT GRAND TOTAL: PAGE: 20 BANK: GEN CHECK# AMOUNT 11,203.00 928,642.74 September 19, 2006 GOy of Hlstit 95 Merratrdm To: City Council From: Becky Kline, Finance Department Date: 9/1212006 The attached Department Report itemizes vouchers that were paid on September 12, 2006. Thank you. 9/12/2006 9,09 AM PACKET, VENDOR SET, FUND DEPARTMENT, N/A BUDGET TO USE: VENDOR NAME 00358 Regular Payments 101 GENERAL NON-DEPARTMENTAL CB-CURRENT BUDGET ITEM # 1 -28125 HASTINGS AREA CHAMBERjC I-JULY 06 REGULAR DEPARTMENT PAYMENT REGISTER G/L ACCOUNT NAME 101-120-1201-2039 DESCRIPTION LODGING TAX P LODGING TAX DEPARTMENT NON DEPARTMENTAL PAGE, BANK: GEN CHECK# 926447 TOTAL: AMOUNT 6,651.58 6,651.58 9/12/2006 9,09 AM PACKET: VENDOR SET, FUND DEPARTMENT: 105 BUDGET TO USE: VENDOR NAME 00358 Regular Payments 101 GENERAL ADMINISTRATION CB-CURRENT BUDGET ITEM # -52795 NEXTEL COMMUNICATIONS 1-465427521-028 REGULAR DEPARTMENT PAYMENT REGISTER G/L ACCOUNT NAME 101-105-1051-6321 TELEPHONE DEPARTMENT 105 DESCRIPTION CELL PHONE CHARGES ADMINISTRATION PAGE: BANK: GEN CHECK# 926464 TOTAL: 2 AMOUNT 38.71 38.71 9/12/2006 9:09 AM PACKET: 00358 Regular Payments VENDOR SET, FUND 101 GENERAL DEPARTMENT, 120 FINANCE BUDGET TO USE, CB - CURRENT BUDGET VENDOR NAME ITEM # ==================================================================================================================================== 50.00 -26372 GOVT FINANCE OFFICERS A 1-40990 REGULAR DEPARTMENT PAYMENT REGISTER G/L ACCOUNT NAME 101-120-1201-6433 DESCRIPTION CHECK# DUES,SUBSCRIP GAFFR REVIEW DEPARTMENT 120 TOTAL: FINANCE PAGE: BANK: GEN AMOUNT 926443 50.00 9/12/2006 9:09 AM PACKET; 00358 Regular Payments REGULAR DEPARTMENT PAYMENT REGISTER VENDOR SET, 1 FUND 101 DEPARTMENT: 140 GENERAL MAINTENANCE BUDGET TO USE: CB-CURRENT BUDGET VENDOR ITEM # NAME 1 -44648 LEAGUE MN CITIES INSURA 23167 23167 1 -49343 CENTERPOINT ENERGY I -AUG 06 I-AUG 06 1 -52795 NEXTEL COMMUNICATIONS 1-465427521-028 G/L ACCOUNT NAME 101-140-1401-6339 101-140-1401-6337 101-140-1401-6345 101-140-1402-6345 101-140-1401-6321 PAGE; BANK, GEN DESCRIPTION CHECK# INSURANCE VEH VEHICLES INSURANCE GEN GENL LIAB 926450 926450 HEAT HEAT TELEPHONE DEPARTMENT 140 HEATING/ GAS HEATING/ GAS 926427 926427 CELL PHONE CHARGES 926464 MAINTENANCE TOTAL: 4 AMOUNT 55.50 7.50 110.17 67.48 16.09 256_74 9/12/2006 9,09 AM PACKET: 00358 Regular Payments REGULAR DEPARTMENT PAYMENT REGISTER VENDOR SET, FUND 101 GENERAL DEPARTMENT, 150 PLANNING BUDGET TO USE: CB-CURRENT BUDGET VENDOR ITEM # NAME -52795 NEXTEL COMMUNICATIONS 1-465427521-028 G/L ACCOUNT NAME 101-150-1501-6321 TELEPHONE DEPARTMENT 150 PAGE, BANK, GEN DESCRIPTION CHECK# CELL PHONE CHARGES 926464 PLANNING TOTAL: 5 AMOUNT 38.22 38.22 9/12/2006 9:09 AM PACKET: 00358 Regular Payments VENDOR SET: 1 FUND 101 GENERAL DEPARTMENT; 160 1. T. BUDGET TO USE; CB . CURRENT BUDGET REGULAR DEPARTMENT PAYMENT REGISTER VENDOR ITEM # NAME -52795 NEXTEL COMMUNICATIONS 1-465427521 028 G/L ACCOUNT NAME 101-160-1601-6321 TELEPHONE DEPARTMENT 160 PAGE: BANK: GEN DESCRIPTION CHECK# CELL PHONE CHARGES 926464 1. T. TOTAL: AMOUNT 76.92 76.92 9/12/2006 9,09 AM PACKET: 00358 Regular Payments VENDOR SET: FUND 101 GENERAL DEPARTMENT: 201 POLICE BUDGET TO USE: CB-CURRENT BUDGET REGULAR DEPARTMENT PAYMENT REGISTER VENDOR ITEM # ==================================================================================================================================== AMOUNT NAME 1 -00001 CITY OF HASTINGS I-AUG 06 1 -000120 BROWNELLS, INC. 1-04054008 1 -44648 LEAGUE MN CITIES INSURA 23167 1-23167 1 -52795 NEXTEL COMMUNICATIONS 1-465427521-028 1 -73131 KURT WALTER HANSEN 1-139089 G/L ACCOUNT NAME 101-201-2010-6450 101-201-2010-6353 101-201-2010-6339 101-201-2010-6337 101-201-2010-6321 101-201-2011-6367 DESCRIPTION MISCELLANEOUS PETTY CASH/TABS REPAIRS & MAl GUN REPAIR INSURANCE~VEH VEHICLES INSURANCE-GEN GENL LIAB TELEPHONE CELL PHONE CHARGES BOARDING FEES DOG KENNEL STORAGE JULY/AUG DEPARTMENT 201 POLICE BANK: GEN CHECK# 926430 926426 926450 926450 926464 926475 TOTAL: PAGE: 9.50 31.99 2,002.00 1,012.00 609.68 1,282.71 4,947.88 9/12/2006 9,09 AM PACKET: 00358 Regular Payments REGULAR DEPARTMENT PAYMENT REGISTER VENDOR SET, FUND 101 DEPARTMENT, 230 BUDGET TO USE, GENERAL BUILDING & INSPECTIONS CB~CURRENT BUDGET VENDOR ITEM # ==================================================================================================================================== AMOUNT NAME 1 ~OOOOl CITY OF HASTINGS I -AVG 06 I -ADG 06 1 -26730 GRAPHIC DESIGN 35097 1-35163 -44648 LEAGUE MN CITIES INSURA 1-23167 1-23167 1 -52795 NEXTEL COMMUNICATIONS 1-465427521-028 1-465427521-028 G/L ACCOUNT NAME 101-230-2301-6323 101-230-2302-6321 101-230-2301-6201 101-230-2301-6201 101-230 2301 6339 101-230 2301 6337 101-230-2301-6321 101-230-2302-6321 DESCRIPTION CONFERENCE & PETTY CASH/MEETINGS TELEPHONE PETTY CASH/STAMPT OFFICE SUPPLI NOTICES/ CODE ENF OFFICE SUPPLI POSTCARDS/RENTAL NOTIF INSURANCE-VEH VEHICLES INSURANCE-GEN GENL LIAB TELEPHONE TELEPHONE CELL PHONE CHARGES CELL PHONE CHARGES DEPARTMENT 230 BUILDING & INSPECTIONS PAGE, BANK: GEN CHECK# 926430 926430 926444 926444 926450 926450 926464 926464 TOTAL: 48.00 0.78 78.81 46.86 396.50 175.00 144.05 21. 64 911. 64 9/12/2006 PACKET: VENDOR SET, FUND 9:09 AM 00358 Regular payments 1 101 GENERAL DEPARTMENT, 300 BUDGET TO USE, PUBLIC WORKS CB - CURRENT BUDGET VENDOR ITEM # ~=================================================================================================================================== 82.50 NAME 1 ~0002B9 DAN PETERSON SERVICES L 1-733 -00310 ABM EQUIPMENT & SUPPLY 1-108142 -01832 ALLIED BLACKTOP CO. 1-10048 -02104 ANDERSEN, E.F. & ASSOC. 1-0073449 1-0073663 1 -03220 AUTO DOCTOR 1-35875 1 -04048 BAHLS SERVICE 1-70694 1-70959 1 -04126 BARR ENGINEERING CO. 1-2319703-62 -09132 CONSTRUCTION BULLETIN 1-3360026 -10316 COMMERCIAL ASPHALT CO I -AUGUST 06 -18350 ENVIRONMENTAL EQUIPMENT 1-5903 -20698 FERRELLGAS 1-2064273 -22900 GREENlMAGE 1-02 2035259 26761 GRAYBAR ELECTRIC 1-919783477 -44648 LEAGUE MN CITIES INSURA 1-23167 1-23167 1-23167 I~23167 48018 MACQUEEN EQUIPMENT, INC 1-2065577 REGULAR DEPARTMENT PAYMENT REGISTER G/L ACCOUNT NAME 101-300-3200-6356 101~300-3200-6221 101-300~3200-6356 101~300-3200-6226 101-300-3200~6226 101-300-3200-6353 101-300-3200-6212 101-300-3201-6353 101-300-3100-6311 101-300-3200-6356 101-300-3200-6224 101~300~3200~6353 101-300-3200-6221 101-300-3200-6353 101-300-3201-6353 101~300-3100~6339 101-300-3200-6339 101-300-3100 6337 101-300-3200 6337 101-300-3200-6353 DESCRIPTION UPKEEP OF GRO 711 TYLER ST/LAWN CARE EQUIPMENT PAR EXTEND & RETRACT TAG UPKEEP OF GRO CRACKFILLING STREET SIGN/S SIGNS STREET SIGN/S SIGN PLATES REPAIRS & MAl BALL JOINTS MOTOR FUEL & FILTERS/LUBE REPAIRS & MAl SUPPLIES EXPERT & CONS DRAINAGE/TWNSHP,CTY UPKEEP OF GRO SEAL COAT AD STREET MAINTE HOT MIX REPAIRS & MAl HOSE EQUIPMENT PAR HOSE REPAIRS & MAl POLY KNIFE REPAIRS & MAl FUSES INSURANCE-VEH VEHICLES INSURANCE-VEH VEHICLES lNSURANCE-GEN GENL LIAB lNSURANCE-GEN GENL LIAB REPAIRS & MAl MAIN DRIVE CHAIN CHECK# 926435 926414 926415 926416 926416 926418 926419 926419 926420 926434 926433 926438 926439 926446 926445 926450 926450 926450 926450 926453 PAGE, 9 BANK, GEN AMOUNT 29.04 32,807.00 107.13 77.72 855.6S 20_18 35_86 1,325.49 93.28 1,461.86 531. 63 13.04 25.45 53.10 192.00 848.50 27.00 1,117.50 316.45 9/12/2006 9:09 AM PACKET: 00358 Regular Payments VENDOR SET, FUND 101 GENERAL DEPARTMENT, 300 PUBLIC WORKS BUDGET TO USE: CB-CURRENT BUDGET REGULAR DEPARTMENT PAYMENT REGISTER VENDOR ITEM # NAME 1 -48018 MACQUEEN EQUIPMENT, INC 1-2065579 1 -48784 MEYER COMPANY 1-46209 1 -49989 MILLERBERND 1-054704 1 -52795 NEXTEL COMMUNICATIONS 1-465427521-028 1-465427521-028 1 -53310 NIEBUR IMPLEMENT CO 1-76243 1-76284 1 -53395 NINE EAGLES PROMOTIONS 1-12133 1 -56268 OBRIEN, JOE CHEVROLET I-CTCS68611 1 -58945 OTTO EXCAVATING, INC. 1-3118 1 -61364 PINE BEND PAVING, INC. 1-11506 1 -73168 SHERWIN WILLIAMS 1-3993-5 1-4120 4 1-8391-7 1-8392-5 1-8637 1-8638 1 -88735 WERNER IMPLEMENT CO INC 1-58275 1 -96670 ZEE MEDICAL SERVICES 1-54162161 G/L ACCOUNT NAME continued 101-300-3200-6353 101-300-3200-6218 101-300-3201-6353 101-300-3100-6321 101-300-3200-6321 101~300-3200-6221 101-300-3200-6221 101-300-3200-6218 101-300-3200-6353 101-300-3200-6356 101-300-3200-6224 PAGE: 10 BANK, GEN DESCRIPTION CHECK# AMOUNT REPAIRS & MAl FLAILS 926453 1,738.15 CLOTHING & BA WEBER/UNIFORMS 926455 187.50 REPAIRS & MAl LIGHT POLES 926456 9,190.95 TELEPHONE TELEPHONE CELL PHONE CHARGES CELL PHONE CHARGES 926464 926464 281.10 257.89 EQUIPMENT PAR POLYCUT EQUIPMENT PAR POLYCUT 926466 926466 31.90 82.96 CLOTHING & BA RUEDY/ UNIFORMS 926467 268.00 REPAIRS & MAl TRANSMISSION REPAIRS 926469 78.65 UPKEEP OF GRO LABOR/JEFFERSON PONDING B 926471 999.50 STREET MAINTE LV WEAR 926472 133.17 101-300-3201~6353 REPAIRS & MAl SUPPLIES 926477 23.45 101-300-3201-6353 REPAIRS & MAl COVERS/PAINT 926477 76 .54 101 300-3201-6353 REPAIRS & MAl PAINT 926477 39. 35 101 300-3201-6353 REPAIRS & MAl SUPPLIES 926477 .82 101. 300-3201-6353 REPAIRS & MAl PAINT/BRUSHES 926477 44 .65 101-300-3201-6353 REPAIRS & MAl BRUSHES 926477 5 .71 101-300-3200-6353 REPAIRS & MAl LINK/ROLLER CHAINS 926486 418.25 101-300-3200-6219 MEDICAL & FIR SUPPLIES 926487 103.86 DEPARTMENT 300 PUBLIC WORKS TOTAL: 53,988.78 9/12/2006 9,09 AM PACKET: VENDOR SET, FUND DEPARTMENT, 401 BUDGET TO USE: VENDOR NAME 00358 Regular Payments 101 GENERAL PARKS & RECREA TI ON CB~CURRENT BUDGET ITEM # 1 -44648 LEAGUE MN CITIES INSURA 1-23167 REGULAR DEPARTMENT PAYMENT REGrSTER G/L ACCOUNT NAME 101-401-4143-6337 DESCRIPTION INSURANCE-GEN GENL LIAB DEPARTMENT 401 PARKS & RECREATION PAGE: 11 BANK, GEN CHECK# 926450 TOTAL: AMOUNT 68.50 68.50 9/12/2006 9,09 AM PACKET: 00358 Regular Payments VENDOR SET: FUND 101 GENERAL DEPARTMENT: 450 LE DUe BUDGET TO USE: CB-CURRENT BUDGET VENDOR ITEM # NAME 1 -75530 SWANSON & YOUNGDALE INC 1-506238R REGULAR DEPARTMENT PAYMENT REGISTER G/L ACCOUNT NAME 101-450-4160-6520 DESCRIPTION BUILDINGS & S LE Due INTERIOR PAINTING DEPARTMENT 450 LE Due PAGE, 12 BANK: GEN CHECK# AMOUNT 926480 1,567.50 TOTAL: 1,567.50 9/12/2006 9:09 AM PACKET: 00358 Regular Payments VENDOR SET: 1 FUND 101 GENERAL DEPARTMENT: 600 MISCELLANEOUS BUDGET TO USE: CB-CURRENT BUDGET VENDOR ITEM # NAME 1 -44648 LEAGUE MN CITIES INSURA 1-23167 REGULAR DEPARTMENT PAYMENT REGISTER G/L ACCOUNT NAME 101-600-6001-6337 PAGE: 13 BANK: GEN DESCRIPTION CHECK# AMOUNT INSURANCE-GEN GENL LIAB DEPARTMENT 600 VENDOR SET 101 926450 19,610.00 MISCELLANEOUS TOTAL: 19,610.00 GENERAL TOTAL: 88,206.47 9/12/2006 9,09 AM PACKET: 00358 Regular Payments VENDOR SET, 1 FUND 200 DEPARTMENT, N/A BUDGET TO USE: VENDOR NAME ==================================================================================================================================== 140.00 PARKS NON-DEPARTMENTAL CB-CURRENT BUDGET ITEM # -1 MISCELLANEOUS VENDOR BRENT WARNER I-WARNER REFUND REGULAR DEPARTMENT PAYMENT REGISTER G/L ACCOUNT NAME 200-401-4101~5830 DESCRIPTION OTHER-UNCLASS BRENT WARNER:ST TOURN FEE DEPARTMENT NON-DEPARTMENTAL PAGE, 14 BANK, GEN CHECK# 926425 TOTAL: AMOUN'T 140.00 9/12/2006 9,09 AM PACKET; VENDOR SET, FUND 00358 Regular Payments REGULAR DEPARTMENT PAYMENT REGISTER 200 PARKS DEPARTMENT, 401 BUDGET TO USE, PARKS & RECREATION CB~CURRENT BUDGET VENDOR ITEM # ==============================================================================================================================:===== 127.80 NAME 1 -000280 CINTAS CORPORATION 1-754802434 1 -000306 GLENN REHBEIN FARMS I E 1-9934 1 -09152 CHEMSEARCH 1-286983 1 -14321 TERRY DONAHOE I-36A 1 -44648 LEAGUE MN CITIES INSURA 1-23167 1-23167 1 -49343 CENTERPOINT ENERGY I -AUG 06 I-AUG 06 1 -52795 NEXTEL COMMUNICATIONS 1-465427521 028 1-465427521 028 -56836 OFFICE MAX - A BOISE CO 1-535015 1 -72369 SHEMIN NURSERIES 1-434064 -76750 TERRYS ACE HARDWARE 1-22465 1-22573 1-22712 1 -82209 UNITED PARCEL SERVICE I-0000X6640X356 1 -83900 VACKER lNC 1-465 G/L ACCOUNT NAME 200-401-4101-6356 200-401-4101-6356 200-401-4101-6217 200-401-4101-6356 200-401-4101-6339 200-401-4101-6337 200-401-4101-6345 200-401-4147-6345 200-401-4101-6321 200-401-4152-6321 200-401-4101-6217 200-401-4101-6356 200-401-4101-6356 200-401-4101-6353 200-401-4101-6356 200-401-4101-6322 200-401-4101-6217 DESCRIPTION UPKEEP OF GRO RESTROOM CLEANING/VET'S UPKEEP OF GRO AQUATIC CTR TURF REPAIR OTHER GENERAL PENETRANT/GLASS CLEANER UPKEEP OF GRO HERBICIDE INSURANCE-VEH VEHICLES INSURANCE-GEN GENL LIAB HEAT HEAT HEATING/ GAS HEATING/ GAS TELEPHONE TELEPHONE CELL PHONE CHARGES CELL PHONE CHARGES OTHER GENERAL CABINET/CONF ROOM UPKEEP OF GRO ROADSIDE PARK/PLANTING UPKEEP OF GRO REPAIR PARTS REPAIRS & MAl REPAIR PARTS UPKEEP OF GRO TRAIL SEALER POSTAGE SHIPPING OTHER GENERAL BENCH PLATE SIGNS DEPARTMENT 401 PARKS & RECREATION VENDOR SET 200 PARKS CHECK# 926429 926441 926428 926479 926450 926450 926427 926427 926464 926464 926470 926476 926481 926481 926481 926484 926485 TOTAL: TOTAL: PAGE: 15 BANK, GEN AMOUNT 323.33 296.22 4,627.43 454.50 3,243.00 35.62 47.30 241.17 97.65 244.71 104.16 0.84 .46 18.08 11.10 46.86 9,920.23 10,060.23 9/12/2006 PACKET: VENDOR SET, FUND 9:09 AM 00358 Regular payments REGULAR DEPARTMENT PAYMENT REGISTER 201 AQUATIC CENTER DEPARTMENT, 401 PARKS & RECREATION CB-CURRENT BUDGET BUDGET TO USE: VENDOR ITEM # NAME G/L ACCOUNT NAME DESCRIPTION CHECK# PAGE: 16 BANK, GEN AMOUNT I-SEPT 06 ==================================================================================================================================== 79.95 1 -000250 COMCAST 1 -44648 LEAGUE MN CITIES INSURA 1-23167 1 ~49343 CENTERPOINT ENERGY I -AVG 06 1 ~S2795 NEXTEL COMMUNICATIONS 1-465427521~028 1 -76750 TERRYS ACE HARDWARE 1-22722 201-401-4240-6319 201-401-4240-6337 201-401-4240-6345 201-401-4240-6321 201-401-4240-6211 OTHER PROFESS CABLE SERV INSURANCE-GEN GENL LIAB HEAT HEATING! GAS TELEPHONE CELL PHONE CHARGES CLEANING SUFP CLEANING SUPPLIES DEPARTMENT 401 PARKS & RECREATION VENDOR SET 201 AQUATIC CENTER 926432 926450 926427 926464 926481 TOTAL: TOTAL: 2,666.50 4,362.84 39.45 64.29 7,213.03 7,213.03 9/12/2006 9,09 AM PACKET: 00358 Regular Payments REGULAR DEPARTMENT PAYMENT REGISTER VENDOR SET, FUND 213 FIRE & AMBULANCE DEPARTMENT: 210 BUDGET TO USE: FIRE CB-CURRENT BUDGET VENDOR ITEM # ---------------------------------------~-------------------------------------------------------------------------------------------- ------------------------------------------------------------------------------------------------------------------------------------ 180.38 NAME 1 ~02977 ASPEN MILLS 1-68971 1 -09766 CLAREYS SAFETY EQUIP IN 1-103347 I-I03347A -24072 GALLS, INC. 1-5847736500017 1 -44648 LEAGUE MN CITIES INSURA 1-23167 1-23167 1 -49343 CENTERPOINT ENERGY I-AUG 06 1 -50360 MOTOR PARTS SERVICE CO 1-5224 1 -52795 NEXTEL COMMUNICATIONS 1-465427521 028 G/L ACCOUNT NAME 213-210-2100-6218 213-210-2100-6581 213-210-2100-6581 213-210-2100-6218 213-210-2100-6339 213-210-2100-6337 213-210-2100-6345 213-210-2100-6221 213-210-2100-6321 DESCRIPTION CHECK# CLOTHING & BA UNIFORM SHIRTS 926417 NON CAPITAL E FIRE HOSE NON CAPITAL E FREIGHT/ FIRE HOSE 926431 926431 CLOTHING & BA BOOTS 926440 INSURANCE-VEH VEHICLES 926450 INSURANCE-GEN GENL LIAB 926450 HEAT HEATING/ GAS 926427 EQUIPMENT PAR LAMP BULBS 926460 TELEPHONE CELL PHONE CHARGES 926464 DEPARTMENT 210 TOTAL; FIRE PAGE, 17 BANK, GEN AMOUNT 8,160.00 618.90 110.98 2,323.00 705.00 78.59 16.51 496.46 12,689.82 9/12/2006 9,09 AM PACKET: 00358 Regular Payments VENDOR SET, FUND FIRE & AMBULANCE 213 DEPARTMENT, 220 AMBULANCE BUDGET TO USE: CB-CURRENT BUDGET VENDOR ITEM # NAME -06366 BOUND TREE/NORTH AMERIC 1-50347152 1 -17950 EMERGENCY MEDICAL PRODU 1-867103 1 -44648 LEAGUE MN CITIES INSURA 1-23167 1-23167 1 ~48720 MEDTRONIC EMERGENCY RES I-PC933225 1 -62700 PRAXAIR DISTRIBUTION-44 1-27440 1 -68682 REGINA MEDICAL CENTER I - AUGUST 06 REGULAR DEPARTMENT PAYMENT REGISTER G/L ACCOUNT NAME 213-220-2200-6216 213-220-2200-6216 213-220-2200 6339 213-220-2200 6337 213-220-2200-6216 213-220-2200-6216 213-220-2200-6216 DESCRIPTION CHEMICALS & C MED SUPPLIES CHEMICALS & C IV WARMERS INSURANCE-VEH VEHICLES INSURANCE-GEN GENL LIAB CHEMICALS & C MED SUPPLIES CHEMICALS & C OXYGEN CHEMICALS & C AMBULANCE MEDS DEPARTMENT 220 AMBULANCE VENDOR SET 213 FIRE & AMBULANCE CHECK#: 926423 926437 926450 926450 926454 926473 926474 TOTAL: TOTAL: PAGE: 18 nANK, a~N AMOUNT 604.80 921.87 111.00 122.50 241.95 111.93 57.36 2,171.41 14,861.23 9/12/2006 9,09 AM PACKET: 00358 Regular Payments VENDOR SET, 1 FUND 220 LE DUe DEPARTMENT: 450 BUDGET TO USE: LEDUC CB-CURRENT BUDGET VENDOR ITEM # ------------------------------------------------------------------------------------------------------------------------------------ ------------------------------------------------------------------------------------------------------------------------------------ AMOUNT NAME 1 -49343 CENTERPOINT ENERGY I -AUG 06 REGULAR DEPARTMENT PAYMENT REGISTER G/L ACCOUNT NAME 220-450-4160-6345 PAGE, 19 BANK: GEN DESCRIPTION CHECK# HEAT HEATING/ GAS 926427 DEPARTMENT 450 LEDUC TOTAL: VENDOR SET 220 LE Due TOTAL: 38.04 38.04 38.04 9/12/2006 9,09 AM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 20 PACKET: VENDOR SET, 00358 Regular Payments FUND 404 HRA REDEVELOPMENT DEPARTMENT, 500 HOUSING & REDEVELOPMENT BANK: GEN BUDGET TO USE: CB-CURRENT BUDGET VENDOR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION CHECK# AMOUNT ------------------------------------------------------------------------------------------------------------------------------------ ------------------------------------------------------------------------------------------------------------------------------------ 1 -44648 LEAGUE MN CITIES INSURA 1-23167 404-500-6003-6337 INSURANCE-GEN GENL LIAB 926450 255.50 DEPARTMENT 500 HOUSING & REDEVELOPMENT TOTAL: 255.50 VENDOR SET 404 HRA REDEVELOPMENT TOTAL: 255.50 9/12/2006 9;09 AM PACKET; VENDOR SET, FUND DEPARTMENT, 300 BUDGET TO USE, VENDOR NAME 1 -16330 E & G CONSULTING INC 1-2006-3 00358 Regular Payments 495 2005 IMPROVEMENT PROJECTS PUBLIC WORKS CB-CURRENT BUDGET ITEM # REGULAR DEPARTMENT PAYMENT REGISTER G/L ACCOUNT NAME 495-300-3612-6311 DESCRIPTION CHECK# EXPERT & CONS 2005-1 DAK HILLS DEPARTMENT 300 VENDOR SET 495 PUBLIC WORKS TOTAL: 2005 IMPROVEMENT PROJECTSTOTAL: PAGE: 21 BANK, GEN 926436 AMOUNT 170.00 170.00 170.00 9(12(2006 9,09 AM PACKET; VENDOR SET, FUND 00358 Regular Payments 496 2006 IMPROVEMENT PROJECTS DEPARTMENT, 300 Public Works CB-CURRENT BUDGET BUDGET TO USE, VENDOR ITEM # NAME -06728 BRAUN INTERTEC 266076 1 -09132 CONSTRUCTION BULLETIN 1-3355037 -3355037 -3360025 1-3360025 1-3363966 1 -16330 E & G CONSULTING INC 1-2006-3 1 -30294 HOISINGTON KOEGLER GROU I-JULY 06 1 -49397 MN DEPARTMENT OF HEALTH !-PROJ 44 REGULAR DEPARTMENT PAYMENT REGISTER G/L ACCOUNT NAME DESCRIPTION 496-300-3613-6311 EXPERT & CONS TESTING SERVj 2ND & EDDY 496-300-3613-6311 EXPERT & CONS AD FOR BIDS COMM DR 495-300 3613 -6311 EXPERT & CONS AD FOR BIDS N F RD 496-300 3613 -6311 EXPERT & CONS AD FOR BIDS/COMM DR 496-300 3613 -6311 EXPERT & CONS AD FOR BIDS/N F RD 496-300-3613-6311 EXPERT & CONS AD FOR BIDS/IND PK 7 496-300-361)-6311 EXPERT & CONS 2006-1 3RD ST PROJECT 496-300-3613-6311 EXPERT & CONS DOWNTOWN REDEV 496-300-3613-6311 EXPERT & CONS 2006-3 MDR PERMIT DEPARTMENT 300 Public Works VENDOR SET 496 CHECK# 926424 926434 926434 926434 926434 926434 926436 926448 926459 TOTAL: 2006 IMPROVEMENT PROJECTSTOTAL; PAGE: 22 BANK, GEN AMOUNT 4,081.25 209.88 256.52 209.88 256.52 271. 36 10,200.00 196.50 150.00 15,831.91 15,831.91 9(12(2006 9,09 AM PACKET: 00358 Regular Payments VENDOR SET, 1 FUND DEPARTMENT; N/A BUDGET TO USE: VENDOR NAME -49397 MN DEPARTMENT OF HEALTH I-3rd QTR 06 600 WATER NON - DEPARTMENTAL CB-CURRENT BUDGET ITEM # REGULAR DEPARTMENT PAYMENT REGISTER G/L ACCOUNT NAME 600-300-3300-2011 DESCRIPTION ACCOUNTS PAYA MN TESTING FEE DEPARTMENT NON-DEPARTMENTAL PAGE: 23 BANK, GEN CHECK# AMOUNT 926458 11,196.00 TOTAL, 11,196.00 9/12/2006 PACKET: VENDOR SET: FUND 9,09 AM 00358 Regular Payments 600 WATER DEPARTMENT: 300 BUDGET TO USE: PUBLIC WORKS CB-CURRENT BUDGET VENDOR ITEM # -----~~============================================================================================================================= AMOUNT NAME 1 -04748 BERGERSON CASWELL INC 1-2358 -04756 BERRY COFFEE 1-589348 -09132 CONSTRUCTION BULLETIN I~3360027 1 -09152 CHEMSEARCH 1-289234 1 -26730 GRAPHIC DESIGN 1-35199 I~35200 1 -37316 JIFFY-JR PRODUCTS 1-142491 1 -44648 LEAGUE MN CITIES INSURA 1-23167 1-23167 -49343 CENTERPQINT ENERGY I -ADG 06 1 -52175 NATL WATERWORKS 1-3896614 1-3917236 1 -52795 NEXTEL COMMUNICATIONS 1-465427521-028 1 -53395 NINE EAGLES PROMOTIONS 1-12134 -55430 NORTHERN SAFETY TECHNOL 1-11217 1 -56268 OBRIEN, JOE CHEVROLET I~48368 -58945 OTTO EXCAVATING, INC. 1-3106 1 ~73168 SHERWIN~WILLIAMS 1-8372-7 1 ~74430 SPECIALIZED TURF SOD FA REGULAR DEPARTMENT PAYMENT REGISTER G/L ACCOUNT NAME 600-300-3300-6590 600-300-3300-6217 600-300-3300-6590 600-300-3300-6357 600-300-3300~6202 600~300~3300~6202 600-300-3300-6217 600-300-3300-6339 600-300-3300-6337 600-300-3300-6345 600 300-3300-6241 600 300-3300-6358 600-300-3300-6321 600-300-3300-6218 600-300-3300-6354 600-300-3300-6354 600-300-3300-6357 600~300~3300~6357 DESCRIPTION CONTRACTORS & WELL SEALINGS OTHER GENERAL COFFEE CONTRACTORS & WATER TREATMENT PLANT AD REPAIRS & MAl CLEAR GUARD PRINTED FORMS WORK ORDER PADS PRINTED FORMS STATEMENT INSERTING OTHER GENERAL GLOVES INSURANCE-VEH VEHICLES INSURANCE-GEN GENL LIAB HEAT HEATING/ GAS METERS FOR RE PORT EXPANDERS/MULTI READERS REPAIRS & MAl REGISTER TELEPHONE CELL PHONE CHARGES CLOTHING & BA UNIFORMS/ MCNAMARA REPAIRS & MAl LIGHTS/ROTATORS REPAIRS & MAl BATTERY REPAIRS & MAl 613 VERMILLION/REPAIRS W & S REPAIRS & MAl PAINT CHECK# 926421 926422 926434 926428 926444 926444 926449 926450 926450 926427 926461 926461 926464 926467 926468 926469 926471 926477 PAGE, 24 BANK: GEN 3,900.00 26.00 197.16 344.17 76.68 231.19 78.85 409.00 1,742.50 283.05 126.51 198.96 266.34 275.00 157.78 82.86 4,577.00 40.05 9/12/2006 9: 09 AM PACKET: 00358 Regular Payments VENDOR SET: 1 FUND 600 WATER DEPARTMENT: 300 PUBLIC WORKS BUDGET TO USE: CB-CURRENT BUDGET VENDOR ITEM # NAME 1 -74430 SPECIALIZED TURF SOD FA 1-2325 1-2328 1 -79578 TWIN CITY WATER CLINIC 1-2956 1 -82200 UNITED BUILDING CENTERS 1-300271 REGULAR DEPARTMENT PAYMENT REGISTER G/L ACCOUNT NAME continued 600-300-3300-6357 600-300-3300-6357 600-300-3300-6312 600-300-3300-6357 REPAIRS & MAl SOD REPAIRS & MAl SOD DESCRIPTION TESTING BERVl BACTERIA ANALYSIS AUG REPAIRS & MAl STAKES DEPARTMENT 300 VENDOR SET 600 PUBLIC WORKS WATER CHECK# 926478 926478 926482 926483 TOTAL: TOTAL: PAGE: 25 BANK: GEN AMOUNT 53.25 17.04 200.00 10.64 13,294.03 24,490.03 9/12/2006 9,09 AM PACKET: 00358 Regular Payments VENDOR SET, FUND 601 WASTEWATER DEPARTMENT, "DO PUBLIC WORKS BUDGET TO USE: CB-CURRENT BUDGET VENDOR ITEM # ------------------------------------------------------------------------------------------------------------------------------------ ------------------------------------------------------------------------------------------------------------------------------------ 1,193.65 NAME -000219 NEENAH FOUNDRY CO I~805996 1 -44648 LEAGUE MN CITIES INSURA I~23167 1 -49343 CENTERPOINT ENERGY I~AUG 06 REGULAR DEPARTMENT PAYMENT REGISTER G/L ACCOUNT NAME 601-300-3400-6357 601-300-3400-6337 601-300-3400-6345 DESCRIPTION CHECK# REPAIRS & MAl MANHOLE COVERS 926462 INSURANCE-GEN GENL LIAB 926450 HEAT HEATING/ GAS 926427 DEPARTMENT 300 PUBL I C WORKS TOTAL: VENDOR SET 601 WASTEWATER TOTAL: PAGE: 26 BANK, GEN AMOUNT 3,583.50 39.30 4,816.45 4,816.45 9/12/2006 9:09 AM PACKET: 00358 Regular Payments VENDOR SET, FUND 610 TRANSIT DEPARTMENT: 107 CITY CLERK BUDGET TO USE, CB-CURRENT BUDGET REGULAR DEPARTMENT PAYMENT REGISTER VENDOR ITEM # NAME -44648 LEAGUE MN CITIES INSURA 1-23167 I~23167 1 -52795 NEXTEL COMMUNICATIONS 1-465427521-028 G/L ACCOUNT NAME 610 107-1073-6339 610 107-1073-6337 610-107-1073-6321 DESCRIPTION CHECK# INSURANCE-VEH VEHICLES INSURANCE-GEN GENL LIAB 926450 926450 TELEPHONE CELL PHONE CHARGES 926454 DEPARTMENT 107 CITY CLERK TOTAL: VENDOR SET 610 TRANSIT TOTAL: PAGE: 27 BANK: GEN AMOUNT 2,047.50 285.00 36.08 2,369.58 2,369.58 9/12/2006 PACKET: VENDOR SET: FUND 9: 09 AM 00358 Regular Payments REGULAR DEPARTMENT PAYMENT REGISTER 615 ARENA DEPARTMENT, 401 BUDGET TO USE: PARKS & RECREATION CB-CURRENT BUDGET VENDOR NAME ITEM # ==================================================================================================================================== 2,359.50 1 -44648 LEAGUE MN CITIES INSURA 1-23167 1 -49343 CENTERPOINT ENERGY I -AUG 06 1 -52785 NEW MECH COMPANIES INC 1-756597 1 -52795 NEXTEL COMMUNICATIONS 1-465427521-028 G/L ACCOUNT NAME 615-401-4103-6337 615-401-4103-6345 615-401-4103-6353 615-401-4103-6321 DESCRIPTION INSURANCE-GEN GENL LIAB HEAT HEATING/ GAS REPAIRS & MAI SERVICE/MICRO BOARDS TELEPHONE CELL PHONE CHARGES DEPARTMENT 401 PARKS & RECREATION VENDOR SET 615 ARENA CHECK# 926450 926427 926463 926464 TOTAL: TOTAL: BANK, GEN PAGE: 28 AMOUNT 26.64 1,496.08 68.74 3,950_96 3,950.96 9/12/2006 9:09 AM PACKET: 00358 Regular Payments VENDOR SET, 1 FUND 620 HYDRO ELECTRIC DEPARTMENT, 300 BUDGET TO USE: PUBLIC WORKS CB-CURRENT BUDGET VENDOR NAME ITEM #/; ==================================================================================================================================== OTHER GENERAL WATER COOLER RENTAL 926442 7.46 1 -25760 GLENWOOD INGLEWOOD CO '~32669000 -44648 LEAGUE MN CITIES INSURA 1-23167 REGULAR DEPARTMENT PAYMENT REGISTER G/L ACCOUNT NAME 620-300-3500-6217 620-300-3500-6337 PAGE: 29 BANK, GEN DESCRIPTION CHECK# AMOUNT INSURANCE-GEN GENL LIAB 926450 1,127.50 DEPARTMENT 300 PUBLIC WORKS TOTAL: 1,134.96 VENDOR SET 620 HYDRO ELECTRIC 1,134.96 TOTAL: 9/12/2006 9,09 AM PACKET: 00358 Regular Payments VENDOR SET: FUND 999 POOLED CASH FUND DEPARTMENT, N/A NON-DEPARTMENTAL BUDGET TO USE, CB-CURRENT BUDGET REGULAR DEPARTMENT PAYMENT REGISTER VENDOR ITEM # NAME 1 -49500 MN CHILD SUPPORT PMT CT 1-6 200609070236 1-6 200609070236 G/L ACCOUNT NAME 999-000-0000-2196 999-000-0000-2196 DESCRIPTION CHECK# OTHER DEDUCT! PUCH 00138614701&000071897601 926457 OTHER DEDUCT! CONNELL 0014354527 926457 DEPARTMENT NON DEPARTMENTAL TOTAL: VENDOR SET 999 POOLED CASH FUND TOTAL, REPORT GRAND TOTAL: PAGE: 30 BANK: GEN AMOUNT 460.54 251.96 712.50 712.50 174,110.89 9/12/2006 10:15 AM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: PACKET: 00360 Regular Payments VENDOR SET, FUND 101 GENERAL DEPARTMENT, N/A NON-DEPARTMENTAL BANK, GEN BUDGET TO USE: CB-CURRENT BUDGET VENDOR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION CHECK# AMOUNT ------------------------------------------------------------------------------------------------------------------------------------ ------------------------------------------------------------------------------------------------------------------------------------ 1 ~000307 CAVEN, JOHN 1-09/08/06 PAYCHECK 101-000-0000-2101 SALARIES & WA ACH RETURN OF PAYROLL CK 926488 1,190.09 DEPARTMENT NON DEPARTMENTAL TOTAL: 1,190.09 VENDOR SET 101 GENERAL TOTAL: 1,190.09 REPORT GRAND TOTAL: 1,190.09 To: From: Date: Re: Mayor Werner and City Councilmembers Melanie Mesko Lee September 14, 2006 Off-Sale Liquor License for Wal-Mart SuperCenter Recommended City Council Action: Approve a new off-sale liquor license for Wal-Mart SuperCenter, pending final certificate of occupancy being issued. Backaround Information: Wal-Mart has made application for an off-sale license at their new addition on the Wal- Mart SuperCenter. All required paperwork has been received and a background check has been completed by the Hastings Police Department. This approval will be contingent upon issuance of a final certificate of occupancy. If you have any questions, please feel free to contact me. Thank you. C:,1'; of HaGtlngs . 101 f(,urth Street East. Hac,t.ng;:;. MN '$50.33-1955 . J}:6.51-481Y2350 . f:1'>51-431.-4{)8;? . _.rA h""IJng.5 mn.\t& CITY OF HASTINGS DAKOTA COUNTY, MINNESOTA RESOLUTION NO. 09- -06 RESOLUTION APPROVING APPLICATION FOR ISSUANCE OF AN OFF-SALE LIQUOR LICENSE FOR W AL-MART STORE, INC. d/b/a W AL-MART SUPERCENTER #1472 WHEREAS, Wal-Mart Store Inc., has presented application to the City of Hastings for an off-sale liquor license the Wal-Mart SuperCenter, once opened; and WHEREAS, staff has received all necessary paperwork, and a background check has been conducted by the Hastings Police Department; and WHEREAS, there has been no information found that would disqualifY the applicant from being issued a liquor license within the City of Hastings; and NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hastings that the Mayor and City Clerk are authorized and directed to sign this resolution approving the issuance an off-sale liquor license transfer to Wal-Mart Store, Inc. (bib/a Wal-Mart SuperCenter #1472) ADOPTED BY THE CITY COUNCIL OF THE CITY OF HASTINGS THIS 18th DA Y OF SEPTEMBER 2006. Ayes: Nays: Absent: Michael D. Werner, Mayor Melanie Mesko Lee, City Clerk (SEAL) TO: FROM: DATE: RE: Mayor Werner and City of Hastings Councilmembers Melanie Mesko Lee, Assistant City Administrator September 14, 2006 Massage Therapist License Council Approval Reauested: Approval of a Massage Therapist License for Donald Curtis Roen to operate as a licensed massage therapist at The Double Helix Massage, located at 106 Yz 2nd Street East. Backaround Information: Donald Roen has made application for a massage therapist license, to be operated out of The Double Helix Massage at 106 Yz 2nd Street East. All application materials have been submitted and a background check has been conducted by the Hastings Police Department. ThiS approval will be contingent upon the successful completion of a site inspection by the Fire Marshal, which is required by City Code, and payment of all applicable fees. If approved, the license will be in effect through December 31, 2006. If you have any questions, please do not hesitate to let me know. C}ty Of Haj~t,lr.1t,. l()l H.)u'1:-: ;:;tii'tl3ot Ea.-t.:t . H~")<;~/'!f/L ';'N55033'1~:)5'? .CJ.Y",1.4:f:.~O.235\.'1 ."61;;>1.~l31",4>O82 . WWfAt Ct hiFJ~Un,;(j. ~ln,V$ CITY OF HASTINGS DAKOTA COUNTY, MINNESOTA RESOLUTION 09-_-06 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HASTINGS APPROVING MASSAGE LICENSE FOR DONALD CURTIS ROEN D/B/A THE DOUBLE HELIX MASSAGE WHEREAS, Donald Curtis Roen has made application for a massage therapy license; and WHEREAS, Mr. Roen proposes to work at The Double Helix Massage, 106 Y, East 2nd Street, Hastings; and WHEREAS, Mr. Roen has had a background investigation conducted by the Hastings Police Department. NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCil OF THE CITY OF HASTINGS AS FOllOWS; That the Mayor and the City Clerk be authorized to sign a license authorizing Donald Roen to operate as a licensed massage therapist for the period of September 19-December 31, 2006 at The Double Helix, 106 Y, East 2nd Street, Hastings, upon successful inspection of the site by the Fire Marshal and payment of all applicable fees, unless revoked by the City Council. ADOPTED BY THE CITY COUNCil OF HASTINGS, MINNESOTA, THIS 18th DAY OF SEPTEMBER, 2006. Ayes: Nays: Absent: Michael D. Werner, Mayor ATTEST: Melanie Mesko Lee, Assistant City Administrator/ City Clerk (SEAL) TO: FROM: DATE: RE: Mayor Werner and City of Hastings Councilmembers Melanie Mesko Lee, Assistant City Administrator September 14, 2006 2007 Health Insurance Council Approval Reauested: Approve the City/Employee premium contribution split for the 2007 health insurance rates. Backaround Information: The City's 2007 health insurance premium increase will be 4.5% increase. The City of Hastings is a member of the South Central Service Co-op and this pool helps our membership by sharing some of our medical insurance "risk" throughout a larger pool. We received the minimum increase for 2007. Union contracts state that annual health insurance premium increases will be split 50%/50% between the City and employees. Therefore, the following breakdown is recommended for 2007 health insurance premium splits: TRIPLE GOLD PLAN CITY EMPLOYEE 2006 2007 monthly difference SINGLE (Union) $456.50 $477.00 $20.50 per per month paycheck $285.46 $171.04 $85.52 TOTAL CITY EMPLOYEE 2006 2007 monthly difference increase SINGLE (Non-Union) $456.50 $477.00 $20.50 per month $456.50 $0.00 per paycheck $0.00 ;:::ltYOf HaSH""€t. .::01.. r1:lU""V" :';:'.li'~,~t EZ'J7a.t . ~'h)tt!r<e':. M:"'i ~)Sc,:r3"19!)5 .' c<f5~1,,4B023~~ik.f '. f:t3,ljl.4g'1~40B2. W~bN:CllhMtJn,~;'S;Mn.Vs. RIPLE GOLD PLAN CITY EMPLOYEE FAMILY per month per paycheck 2006 2007 monthly difference monthl increase $1,269.50 $1,326.50 $57.00 $793.64 $475.86 $237.93 OPTIONS BLUE PLAN This is a high deductible health care plan with a Health Reimbursement Account (HRA). This plan was introduced on Janua 1, 2006 and the Cit contributes 50% of the annual HRA. CITY EMPLOYEE 2006 2007 monthly difference monthly SINGLE (Union) $362.00 $378.50 Premium $223.00 HRA $62.50 TOTAL $285.50 per month $139.00 per paycheck $69.50 $16.50 CITY EMPLOYEE SINGLE (Non-Union) $362.00 $378.50 Premium $362.00 HRA $62.50 Taxable to employee $32.00 TOTAL $424.50 per month $0.00 per paycheck $0.00 $16.50 $16.50 OPTIONS BLUE PLAN FAMILY Premium CITY HRA TOTAL EMPLOYEE per month per paycheck 2006 $1,006.50 $668.50 $125.00 $793.50 $338.00 $169.00 $1,052.50 $46.00 If you have any questions, please do not hesitate to let me know. VI-5 HASTINGS POLICE DEPARTMENT MEMO FROM: DATE: SUBJECT: Mayor Mike Werner Hastings City Council Members Chief Mike McMenomy September 11 ,2006 Consent Agenda Item-- Excess Property Declaration TO: The purpose of this memo is to request Council approval to declare property recovered by the Hastings Police Department as excess property to be sold at auction. This property includes approximately 60 to 90 bikes that have been picked up in the past 12 months, evidence and property seized from criminal investigations including stereo equipment, speakers, radios, miscellaneous tools and other property from our evidence room which we were unable to locate an owner for or the property was unclaimed. Other items to be auctioned include city owned property no longer used by various city departments. Scheduled date of the yearly auction is Saturday, October ih, 2006. VI-ij Memo To: Mayor Werner and City Council From: John Hinzman, Planning Director Date: September 18, 2006 Subject: Authorize Agricultural Lease Extension - Hastings Industrial Park (Carlson Ag, Inc.) REQUEST The City Council is asked to authorize the attached agricultural lease extension for the Hastings Industrial Park to Carlson Ag, Inc. The revised leased area encompasses 89 acres of undeveloped land in the park. The lease price per acre is $121.00, for a total of $11,737. The request extends the initial lease agreement approved in 2004. As part of the agreement, Carlson Ag would pay for the real estate tax on the leased farm land. The City would continue contact with Carlson on any impending sale of land for industrial uses. If the land is already planted, and the crop cannot be harvested, the City will deduct the costs of planting the effected area from the annual rent. ATTACHMENTS . Location Map . Agricultural Lease Agreement ~, CITY OF HASTINGS AGRICULTURAL LEASE EXTENSION AGREEMENT This agreement for extending the lease of approximately 89.00 acres ofland in the Hastings Industrial Park for the sole purpose offarming, is made and entered into this day of ,20_: by and between the City of Hastings (City) and Carlson Ag, Inc. (Lessee), and extends the original Agricultural Lease Agreement entered into on l6!h day of November, 2004 between the City and Lessee, both of whom understand as follows. This agreement includes all the provisions of the terms and conditions attached, and the rent proposal document submitted by the lessee to the City dated November 4, 2004:, with the following change: I) Lease area has been reduced to 89.00 acres The term of this agreement is from January 1,2007 through December 31,2007. Lessee Mayor, City of Hastings (Seal) City Clerk City of Hastings Industrial Park Ag Lease Land '- ,'Aue.s .- X Acres Excluding Trail and Ponding Area ", ,."..... . i ....~ ......~,I I"~-:::::::::==~:::----------- l ; r.--_ _. .,/ /...------T::::~-':'-l:~~~:TRL-- //",/ _ L- -----------::.// !,...------ , , ~ i _f 1[0' i, I I! I ' -, , I j I I <(I j j . . I I f I I j. , L ,[; " tUlJLllQi i(lJD , "T";lrlFI';TC(-~><; ! Ii j!! r~ 1! ,'il;1 ".'\~.' ; t~-:--n ~<:~x:~~-\\ '. ii' " ".' '."""1 !! j i 1\,,/ :\F? ii' :-~;~I I ,-----,IHl </~~;-J~) , r I I \ \ --- ,- , ~,<<f~i~~W N +E S ~e.~ I f"'tllt'\ Map Date: ecember 14, 2005 ,~ Site Location TERMS AND CONDITIONS AGRICULTURAL LEASE AGREEMENT CITY OF HASTINGS HASTINGS INDUSTRIAL PARK AG LEASE L The property leased is shown on the attached map, approximately 100 acres in the Hastings Industrial Park. The amount of acreage is based on a survey, but is not warranted by the City. The City makes no warranty as to the condition of the property. The lessee has inspected the property and agrees to lease the property as is. 2. This agreement is for one crop year, 2005. Rent will be paid in full and received at City Hall, 101 East 4th Street, Hastings, Minnesota 55033 by Novemut::r 30,2005. 3. This City property while under lease is subject to property tax to be paid by the lessees or user. Taxes are in addition to the rent. The Dakota County Assessors Office will be notified of the current acreage and any changes made by the City during the term of the lease. Notification may not be in time to change the property tax, in which case the rent will be reduced by excess taxes paid on a per acre basis. 4. The lessee shall exercise due care when working so not to cause any damage to neighboring property, roads, and ditches, shall leave the property in neat and clean condition after harvest, shall maintain proper weed control on the property, and shall remove all crops from the property before the expiration of this agreement. 5. The lessee shall furnish at his own expense all labor, equipment, materials and services required to farm the property. 6. The lessee shall not hold the City liable for any damages or injuries related to farming this property. 7. The lessee understands that the property is for sale and that the City reserves the right to sell any amount at any time. The City will advise the lessee of any sales known or pending at that time prior to planting in the Spring. The lessees' interest, under the terms of this agreement, in the acres sold is terminated at the time of closing. Lessee agrees to sign any document terminating lessee's leasehold iriterest,in any property which is sold. At the discretion of the City, the lessee shall be permitted to tend and harvest the crops before the new owner takes possession, OR the rent and farming input costs incurred for the acreage sold shall be deducted from the year's rent. The undersigned lessees have read and agree to these terms. .. A. / ,- /) ,~ L. 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The Agency has returned it back to us as uncollectible. Council Action: Authorized the writing off of this account in the total amount of $90.00. VI-9 MEMO TO: FROM: RE: DATE: Honorable Mayor and City Council members Charlene A. Stark, Finance Director 06 Budget Adjustment & Transfer September 13, 2006 '.(i.; $7,000.00 Increase the pools equipment line item for the additional cost of the sun shade over the concession's area. These costs were brought before council on September 5th and at the time Barry Bernstein, Parks Director thought there was enough money in this line item but after review there is not. The pool has an ERF account that has $7,000.00. Barry wishes to transfer this amount and fund the sunshade with it. Council Action Requested Authorize the above 2006 budget adjustments and transfer. VI-11 MARK J. HOLMES, CHIEF 115 West 5th Street Hastings, Minnesota 55033-1815 HASTINGS FIRE DEPARTMENT Business Office (651) 480-6150 Fax (651) 480-6170 TO: FROM: Mayor Werner City Council Members Mark J. Holmes, Fire chie~-IJ-- September 14, 2006 DATE: SUBJECT: Request for Payment At the May 16, 2005, council meeting, bid award occurred for a replacement fire department pumper truck. The city entered into contract with E-One, Incorporated for that purpose. The contract called for a new custom chassis vehicle to be equipped with all necessary components as specified. The price as quoted at the time of the bid was $426,500.00. As required by the contract, a pre-build conference would take place and the successful bidder would have the opportunity to discuss methods and alternatives specific to their processes. As a result of that conference, several items were deleted from the specification as being redundant to their standards or unnecessary due to design. The final cost for the delivered truck, as amended, is $407,135.00. The contract, as approved, called for final approval and acceptance testing to occur at the factory and receipt of the truck to take place upon that satisfaction. Two representatives from the fire department staff will be providing that service and returning with the vehicle when completed. It is anticipated that the completed vehicle will be ready for delivery on September 24, 2006. Requested Action: Approve payment in the amount of $407,135.00 to E-One, Incorporated and allow approximately $2,000.00 of the cost savings to be applied to delivery expenses. cc: Dave Osberg Char Stark Michael Schutt FIRE SUPPRESSION FIRE EDUCATION FIRE PREVENTION AMBULANCE SERVICE "j,i;",~., . , ",r::: ~ .,.',;lj' "~1~;~~1 ^ 'r" :,':'::,.,1.~':' : :il.~l)ijj :""FI:'1 @-Giii17> ~oI-S9WCOlp. 1701 Southwest 31th Ave.P.O. Box 2710. Ocala H 34478-2710 \'.,:,;"~ \ For questions regarding your invoice Please contact Accounts Receivable at: Phone: 352/237-1122 Fax: 352/237-5299 SALES INVOICE NUMBER DATE P 130786 - A 09-12-2006 REMITTANCE ADDRESS: E-ONE, INC. C/O SunTrust Bank P.O. Box 116135 Atlanta, Ga. 30368-6135 Account # 8800213871 PAGE NO. 1 OF 1 SOLD TO: CITY OF HASTINGS MARK HOLMES 651-437-5610 115 WEST 5TH STREET HASTINGS, MN 55033 SHIP TO: CITY OF HASTINGS MARK HOLMES 651-480-6510 115 WEST 5TH STREET HASTINGS, MN 55033 CUSTOMER NO. PROJECT ORDER NO. SALESMAN NAME REFERENCE NO. TERMS 900098/901100 130786 130786 RHEIN,JEFFREY M CONTRACT C.O.D. PRODUCT DESCRIPTION UIM QUANTITY NET AMOUNT NUMBER SHIPPED UNIT PRICE C034-H204 CUSTOM PUMPER C034-H204 ea 1.0000 VIN # : 4EN3AAA8861 000786 E-ONE, INC. RESER ES A SECURITY INTEREST IN THE ABOVE-DESCRIBE )PR PERTY AND AlL A pDITIONS THERE""! ::>. THE BUYER ABOVE !>lAMED, IRREVOCABLY APPOINTS SELLER OR ITS AT ORN EYS AS ITS AGENT ~ FOR THE PURPC SE OF PERFECTING THE SECURITY INTE REST IN ANY JURISDICTION WHATSOEVER. UPON Fl LLPI YMENT, THIS SECt RITY INTEREST S iALL BE VOID. RMS AND CONDITIONS OF SALE BY E-ONE, INC. I AMOUNT DUE $ 407,135.00 TE 1. Interest will be assessed at the rate of 1.5% per month (18% per year) or the maximum legal rate, whichever is less, to unpaid invoices from the due date thereof. 2. Remittance will be received by a bank simply as a clearing agency. The receiving bank has no authority to delennine whether or not the amount constitutes payment in full. Remittances marked to indicate payment in full will be deposited by the bank notwithstanding such markings and such deposit shall not indicate our acceptance of the remittance as payment of all sums OWed. . 3. Any Manufaclurefs Tax, Retailer's Occupation Tax, Sales Tax, Excise Tax, Duty, Custom, InspectiQn or TestillQ Fee, or other tax fee or charge of any nature whatsoever, imposed by any government or authorized authority, on or measured by any transactions between E-ONE, INC. and purchaser, shall be paid by Purchaser. In the event E-ONE, INC. shall be required to pay any such tax, fee or charge, purchaser shall reimbulse E-ONE, INC. thereon. 4. Seller represents thalthe respect to the production of the material and/or the performance of the SEllYices covered by this invoice, n has fully complied with the requirements of the Fair Labor S1andards Act of 1938, as amended. Page I of I Dave Osberg From: Thomas Montgomery Sent: Monday, September 18, 2006 12:13 PM To: Dave Osberg; Melanie Mesko Lee; Nick Egger; 'Anthony Alongi'; 'Danna Elling Schultz'; 'EDWARD RIVENESS (E-mail)'; 'Lynn Moratzka (E-mail)'; 'Michael Werner (E-mail)'; 'Paul Hicks (E-mail)'; 'Turney Hazlet' Subject: Additional Agenda Item - Award Contract Ind PK #7 Add Improvements Mayor and Council, Award of Contract for the Industrial Park #7 Addition grading, street and utility improvements was inadvertently removed from the agenda for tonight's meeting. I will be requesting that Council add this item to the agenda and award a contract to the low bidder, SM Hentges & Sons, Inc., in the amount of$249,848.31 - which is way below the estimated cost of $680,000. Enclosed is a memo addressing the cost difference and recommending award, and a resolution awarding a contract to SM Hentges & Sons. Please contact me if you have any questions. Thomas M. Montgomery Public Works Director City of Hastings 1225 Progress Drive Hastings, MN 55033 651-480-6188 tmontgomery@cLhastings.mn.us 9/18/2006 MEMO To: From: Date: Re: Honorable Mayor and City Council Tom Montgomery September 14, 2006 Contract Award Recommendation - Project 2006-3, Industrial Park 7th Addition On Thursday, September 14, bids were opened for the 2006-3 Industrial Park ih Addition project. The low bidder was S. M. Hentges & Sons Inc in the amount of $249,848.31. We received an unusually large number of bids for the project (15), and all of the bids were significantly below the estimated cost of $680,000.00. The largest difference between bids and estimate was in the site grading, with bid costs at 25% of estimated costs. The estimated costs were based on spring bids, and the low bids are reflective of a large slowdown in construction activity and lower fuel costs. Council is requested to adopt the enclosed resolution awarding a contract to the lowest bidder, S. M. Hentges & Sons Inc, in the amount of $249,848.31. - ern' OF HASTINGS CITY OF HASTINGS DAKOTA COUNTY, MINNESOTA Resolution No. RESOLUTION RECEIVING BIDS AND AWARDING CONTRACT FOR PROJECT 2006-3, INDUSTRIAL PARK 7TH ADDITION WHEREAS, pursuant to an advertisement for bids for Project 2006-3, Industrial Park ih Addition, bids were opened on September 14,2006 and tabulated according to law, and the following bids were received: Bidder S. M. Hentges & Sons Inc. Ryan Contracting Northwest Asphalt, Inc. Pember Companies Arcon Construction Gartzke Construction Heselton Construction Northdale Const. Sds Inc. Max Steininger Inc. Friedges Contracting Dahn Construction Rud Excavating Jay Bros. Inc. Frattalone Co. Inc. Bid $249,848.31 $266, Ill. 93 $317,209.04 $320,698.25 $330,915.10 $345,014.07 $358,217.82 $366,522.41 $377,727.25 $379,588.10 $397,088.26 $407,721.65 $421,172.50 $441,813.75 $514,016.25 WHEREAS, it appears that S. M. Hentges & Sons Inc. is the lowest responsible bidder; NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HASTINGS AS FOLLOWS; that the Clerk and Mayor are hereby authorized and directed to enter into a contract with S. M. Hentges & Sons Inc. in the amount of $249,848.31 for Project 2006-3, Industrial Park ih Addition. ADOPTED BY THE CITY COUNCIL OF HASTINGS, MINNESOTA, THIS 18th DAY OF SEPTEMBER, 2006. Ayes: Nays: Michael D. Werner, Mayor ATTEST: Melanie Mesko Lee, City Clerk (Seal) VIII-B-1 Site Plan and Final Plat- Glendale Heights 4th Addition City Council Memo - September 18, 2006 Page 1 Memo To: Mayor Werner and City Council Members From: Kari Barker, Associate Planner Date: August 28, 2006 Subject: Final Plat and Site Plan Approval #2006-41 -Glendale Heights 4th Addition -Voyageur Parkway north of Spiral Boulevard- Synergy Development Holdings, LLC REQUEST Synergy Development Holdings, LLC seeks approval for the following items: 1) To final plat an outlot as a single lot of record 2) Site plan approval to construct a 66 unit, three-level apartment building to be known as Eagle Pointe Apartments. The site is generally located west of Voyageur Parkway, which is located north of Spiral Boulevard. Action by Planning Commission On August 28, 2006, the Planning Commission recommended approval of the Final Plat for Glendale Heights 4th Addition. The motion passed (7-0). In addition, the Planning Commission recommending with a vote of (7-0) tabling of the Site Plan to address outstanding issues relating to fire suppression. On September 11, 2006, the Planning Commission met and reviewed the Site Plan. The Planning Commission approved the Site Plan (7-0). ATTACHMENTS . Location Map . Aerial Map · Approved Preliminary Plat- 2003 . Final Plat Site Plan and Final Plat- Glendale Heights 4th Addition City Council Memo - September 18, 2006 Page 2 . Site Plan . 8/28 and 9/11 Planning Commission Meeting Minutes . Application . Resolution for Final Plat Approval . Resolution for Site Plan Approval Site Plan and Final Plat- Glendale Heights 4th Addition City Council Memo - September 18, 2006 Page 3 BACKGROUND INFORMATION Rezoning Approval On August 5, 2002, the City Council approved a rezone of 79.59 acres along Spiral Boulevard east of Hastings Industrial Park from A-Agriculture to R-3 - Medium High Density Residence Planned Unit Development. The apartment building will be on a portion of this acreage. Please note that the original plan for this property was an 80 unit apartment building. The density on the proposed apartment building has been reduced to 66 units. Please see attached Plan showing the original density. Preliminary Plat Approval The City Council approved the Preliminary Plat for Glendale Heights 2nd Addition on October 27, 2003. As part of the Preliminary Plat, nine outlots were included for future development. The condition placed on the nine outlots was that developments of outlots would be prohibited, until replatted as a lot and block of record. Comprehensive Plan Classification The 2020 Comprehensive Plan designates the property as U-III- Urban Residential with four to 8 units per acre. The proposed use is consistent with the plan as the General Development Plan density is 7.3 units per acre. Zoning Classification The subject property is zoned R-3 PRD Medium-High Density Residence PRD. Thus, the Plan is consistent with the Zoning Ordinance. Adjacent Zoning and land Use The following land uses abut the property: Direction North Existina Use Vacant Future Apartments Zonina CompPIan R-3 PRD Med. High Density Res. U-II Urb. Res. 4-8 units per acre East Townhomes R-3 PRD Med. High Den. Res. U-II Urb. Res. 4-8 units per acre South Town homes Vacant R-3 PRD Med. High Den. Res. I-Industrial U-II Urb. Res. I-Industrial West Future Ind. Park I-Industrial I-Industrial Existing Condition The site is predominately open and hilly. Site Plan and Final Plat- Glendale Heights 4th Addition City Council Memo - September 18, 2006 Page 4 Environmental Assessment Worksheet A mandatory EAW was conducted for the site and road improvements around the time of the August 5,2002, rezone. Notice was published in the EQB Monitor for comment. The city received comments from seven parties, primarily state and federal agencies. The Council reviewed the EAW findings and comments at the July 1,2002, meeting. The City Council concluded that an Environmental Impact Statement (EIS) would not be warranted, and directed staff to provide responses to agencies, and incorporate comment in the development of the preliminary plat. Conditions were added to address sensitive bluffland and woodland areas, as well as storm water runoff. FINAL PLAT REVIEW Preliminary Plat Review The City Council approved the Preliminary Plat for Glendale Heights 2nd Addition on October 27, 2003. As part of the Preliminary Plat, nine outlots were included for future development. The condition placed on the nine outlots was that developments of outlots would be prohibited, until replatted as a lot and block of record. Thus, the final plat is platting one of the nine outlots as a single lot. The Final Plat is consistent with Preliminary Plat approval. Access and Circulation There are three accesses off of Voyageur Parkway into the apartment complex. One of the accesses leads to the outdoor parking lot. The other two accesses lead directly to the underground garages. Access and circulation is acceptable under the following conditions: 1) A second parking lot entrance must be provided. It appears the southern entrance could be modified to provide access to both the parking lot and the underground garage. Grading, Drainage, Erosion Control, and Utility Plan The City's consultant engineer has conducted an initial civil plan review. Preliminary Grading and Utility Plans have not been submitted for cursory review. The applicant must obtain formal approval of the Grading and Utility Plans by the Public Works Director as a condition for approval. In addition, formal approval of the utility plan must be given by the Assistant Fire Chief. Site Plan and Final Plat- Glendale Heights 4th Addition City Council Memo - September 18, 2006 Page 5 Park Land Dedication The Natural Resource and Recreation Commission recommends cash in lieu of land be paid to satisfy park dedication requirements as follows: 1) Cash in lieu of land shall be paid to satisfy park dedication requirements in the amount of $72,600 (66 units x $1,100 per unit). Park dedication must be paid prior to recording of the Final Plat. Interceptor Sewer Fee Sewer interceptor fees shall be paid as follows: 1) Sewer interceptor fees in the amount of $25,410 (66 units x $385 per unit) shall be paid prior to recording of the Final Plat. SITE PLAN REVIEW Zoning Setbacks Zoning Setbacks are acceptable. Setbacks in the C-4 District are not specified. The following setbacks are proposed: Direction Apartment Building North 22' East 22' South 27-1 0' West 28-8' Access and Circulation Please see comments above. Parking Parking is provided as follows: Required Spaces Pro osed Outdoor S aces Proposed Indoor & Outdoor Gara e Stalls Total Proposed Spaces 134 Proposed parking exceeds minimum standards and operational needs by two stalls. Site Plan and Final Plat- Glendale Heights 4th Addition City Council Memo - September 18, 2006 Page 6 Parking Lot Setback The parking lot setback meets the minimum 10 foot requirement along the perimeter of the property. Pedestrian Access Please see comments below under section titled "Fire MarshaL" Architectural Elevations The building incorporates differing materials and building articulation. The architectural appearance standards states 25% of front facades, and side and rear facades visible from public right(s)-of-ways, the public view from adjacent properties, parts, or residential uses or district must be comprised of at least 25 percent of Class 1 materials, and at least 25 percent of Class 2 materials. Class 1 material- Glass (including block, windows, or opaque mirrored panels) Class 2 material- Specialty Integral Colored Concrete Block (including textured burnished block, rock face block) Architectural materials are acceptable under the following conditions: 1) At least 25 percent of the building must be covered by Class 1 materials. 2) At least 25 percent of the building must be covered by Class 2 materials. Architectural materials are primarily metal siding and rock face block. There is a 12" frieze board separating the metal siding and rock face block. Staff believes the following changes would make the project more visually appealing: 1) Place a band of the 12" frieze board between the second and third story windows. 2) Widen and change the color of siding below the frieze board. Trash and Recycling Enclosure Outside dumpsters are prohibited. All waste and recycling shall be located within the building or within an accessory building matching architectural appearance. Landscape Plan Existing landscaping requirements are as follows: Requirement Proposal Alread lanted 31 trees 54 shrubs Site Plan and Final Plat- Glendale Heights 4th Addition City Council Memo - September 18, 2006 Page 7 The Landscape Plan must be modified as follows: 1) All landscaping and plantings shall be irrigated. 2) Replace 5 existing boulevard trees that are dying. 3) Replace the silver maple trees with another species. 4) No more than 50% of one species may be used in the landscaping. 5) Minimum tree and shrub quantities must be met. Lighting Plan A photometric lighting plan has been submitted. The proposed foot-candle illumination is acceptable. Signage Signage has not been indicated on the site plan and will be administratively permitted under a separate sign permit application. Although sign permit review will take place after site plan approval, the following regulations are applicable: The monument sign is limited to 50 square feet in size and must be no greater than 6 feet high. Building signage is limited to 5 percent of the elevation or 40 square feet (whichever is greater). Directional signs are allowed up to 4 feet in height and 2 square feet in size. Grading and Utility Plans Please see comments above. Comments from Fire Marshall 1) A negative ventilation system will be required to remove smoke due to the limited access/egress in the parking garages. This system would be automatic and manually controlled from a remote location. 2) A 10 to 12 foot walking path/emergency access path built to city standards is required on the north side of the building. A walking path/emergency access path will not be required on the west side ofthe building provided a Full 13 system is installed in the building. 3) The walking path/emergency access path must be maintained by the building owner during all seasons, including snow removal in the winter. s::: III -c o III .. CD )> C lC C CJl .. OOlllO@OOOlIIOIIIIOOlll " '" '" ~ f f ~ ~ ~ ~ E ~ ~ ~ 0 ~ I' I' ~ >> "' () >> 0 ;:: n ~ ~ < " -< " c " " 0: r ;u ;u ~ , 0 0 " co I'V o o en ._~z II:,' ... vT ~ .,.'. r- CD CO CD :J 0. ~ G') .. - CD~CD r"::S O::l'g. n a.> iD a _. Co.... o -...... ::s ::!: CD 0-' s: ::s cg. III .. " 111 Proposed Glendale Heights 4th Addition Aerial Image Planning Commission 8/28/2006 N + \1 CJ 10i; ~'@ I bJ d :_ , . Q I ~ l ~ ') \",,~. '" ;J)~ ::g ~ 5' ~ ~ g 5' 5' 5 ""Il<>", ""'-'.:r' ,- '_I :Wili: ~ ~ -al iW!1 lilI"11 ~n ~ ~ ~:! <D,." 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QI J> u '" . .... 3 III J .... ::0 .l- I'T1 S n mL <> < ~ g-J --- :; g" ~ 0" :r :r ~ ~ , . :r :; ~. g" 0" 0" f:' o b <) '! ~. :r :r ~ ~ ~ , ~ , v , ~ , (f g" r g' ~ ~ ~ ft 2' ~ it ~ e" e- go g' go g" g" :; I :r r g" g' g' go :; 9" :r g- ~ , ~ :. ~ ~ , 0' g" ~ " , if g' :r " , City of Hastings Planning Commission Minutes - August 28, 2006 Page 4 of8 Commissioner Truax said that Heselton will need to request a variance to the ordinances if the license were granted. Truax went on to say that Heselton must conform to the Home Occupation Regulations. Chairman Twedt pointed out that it is in the recommendation that Heselton cannot have outside storage of equipment and went on to say that there have not been any complaints by the neighbors because of the operation of the business. Planning Commission Action: Commissioner Schmitt motioned and Commissioner Hiedeman seconded approval of the Type II Home Occupation license: Chairman Twedt made a friendly amendment to the motion that should a license be granted, the applicant must apply to amend the license. Commissioner Schmitt accepted the friendly amendment. Type II Home Occupation license was motioned and seconded with the following recommendations: 1. A fire safety inspection by the Fire Marshall. 2. That the business be operated in compliance with the information provided by the applicant. The applicant shall provide the Planning Department notice of changes that expand the business (Le. additional outside employees) to determine if the business is operating within the confines of the code. 3. That the business will be operated in compliance with the Home Occupation regulations as established by the Hastings City Council. 4. That the Type II license will be in a probationary status for one year. When the year is up, the Council will review the license and determine whether it should be issued for the remaining two years. 5. If a license were to be granted, no storage of materials or equipment would be allowed outside of the garage onsite without first requesting an amendment to the exterior storage provision for the home occupation license. Upon vote taken, Ayes: 4, Nays 3. Motion passed. Commissioners Peine, Schmitt, Hiedeman, and Chairman Twedt voted aye. Commissioners Zeyen, Truax, and Mcinnis voted nay. 5. Synergy Development - Final Plat\Site Plan #2006-41 - Glendale Heights 4th Addition\Eagle Pointe Apartments - Voyageur Pkwy. Staff Report by Kari Barker. City of Hastings Planning Commission Minutes - August 28, 2006 Page 5 of8 First the Commission discussed the Final Plat. Chairman Twedt stated that this was not a public hearing but if persons from the public would like to make a comment they could. Peter Freeman, 2729 Rushmore Road, stated his concerns with property values of surrounding properties, the status of the project, and if Planning Commission has voted on this before. Director Hinzman informed Freeman that zoning and densities for this plan were allocated by the Planning Commission in 2002. Freeman inquired as to if this was a rental property and how much would the rents be. Marshall Weems, 300 East St. Germain Street, St. Cloud, MN, informed Freeman that rents will run from $850 - $1325 per month and be the highest in the City. Freeman asked if it would lower property value. Weems said that the company builds nice buildings, does a good job, they have high rents and do background checks. Commissioner Peine asked Weems how long will the company hold on to the building after it is built. Weems stated that with extra amenities and with a nice building people will want to rent these apartments so the company may own the building for awhile but nothing is definite. Donna Collins, 2735 Rushmore Road, came before the Commission and voiced her concerns. Collins said that the density of the building came as a surprise to her and she asked if it could become Section Eight subsidized housing. Collins was also concerned with extra traffic on Voyager Road and with the walking path. Weems said that it cannot become Section Eight housing because of high rental rates, Public Works had approved Voyager Road for the amount of traffic there will be, and the walking path will not be touched. Winston Riedesel, 2735 Rushmore Road, came before the Commission. He said neighboring residents don't know what will be developed and wanted to know where the funds will come from. Commissioner Truax pointed out that this was platted in 2002 so it was known what was City of Hastings Planning Commission Minutes - August 28, 2006 Page 6 of8 going to be there. Chairman Twedt said that it was public record that in 2002 it was rezoned from A- Agriculture to R-3 PRO. Commissioner Schmitt said that the benefit of having apartments is that there can be lower density areas in the R-3 PRO Zoning District. Commissioner Truax was concerned with the cash in lieu of land. Director Hinzman said that the cash will be paid in Ward One. There are plans for 2007 for a trail connection and funds collected from parks dedication will help with the trail connection. Chairman Twedt also voiced concern about approving development with cash in lieu. Planning Commission Action: Commissioner Schmitt motioned and Commissioner Zeyen seconded approval of the Final Plat with the following recommendations: 1. Conformance with the plans submitted with the Planning Commission staff report of August 28, 2006. 2. An escrow account must be established to ensure completion of outstanding site improvements, including landscaping prior to certificate of occupancy. 3. Submission of an electronic copy of all plan sets (TIF, PDF, or similar format) prior to issuance of certificate of occupancy. 4. Approval is subject to a one year Sunset Clause; if significant progress is not made towards construction of the proposal within one year of City Council approval, the approval is null and void. 5. Final approval of the development grading and utility plans by the City of Hastings Engineering Consultant. The applicant shall be liable for any costs involved in consultant review of the plans. 6. Cash in lieu of land shall be paid to satisfy park dedication requirements in the amount of $72,600 (66 units x $1,100 per unit). Park dedication must be paid prior to recording of the Final Plat. 7. Sewer interceptor fees in the amount of $25,410 (66 units x $385 per unit) shall be paid prior to recording of the Final Plat. Upon vote taken, Ayes: 7, Nays O. Motion passed. The Planning Commission proceeded with discussion on the Site Plan. City of Hastings Planning Commission Minutes - August 28, 2006 Page 7 of8 Director Hinzman stated that the major issue, in regards to recommendation 16, is the questions with fire suppression (Full 13 system) and the 10'-12' walking/emergency access path. Weems said that he has talked through fire plans with the Fire Marshal and is trying to get the issue resolved. Commissioner Truax asked if the trash dumpsters will be kept inside. Weems said they would because it would be more aesthetically pleasing. Commissioner Zeyen asked if the fire marshal would take care of the concerns with recommendation 16. Director Hinzman said that if the walking/emergency access path is required, the Site Plan will need modifications. Hinzman went on to tell the Commissioners that if they are not comfortable with recommendation 16 it could be revised to read: the building must meet the Fire Marshal's requirements of fire suppression. Chairman Twedt said that if we don't have a Full 13 system, a walking/emergency access path will be required which could significantly change the Site Plan. Commissioner Schmitt stated that if we put this decision upon the Fire Marshal's approval, the entire property has the potential to change significantly. Director Hinzman agreed that the change to the Site Plan may be significant if the walking/emergency access path is required. Chairman Twedt reiterated that this whole building may be altered depending on what the Fire Marshal says. Planning Commission Action: Commissioner Schmitt motioned to table the Site Plan until recommendation 16 is resolved with the Fire Marshal's comments. Commissioner Mcinnis seconded. Upon vote taken, Ayes: 7, Nays O. Motion tabled. 6. Other Business A. Director Hinzman informed the Planning Commission that at the August 21, 2006 City Council meeting improvements to Spiral Boulevard was discussed, the City of Hastings Planning Commission Minutes - September II, 2006 Page I of 4 Hastings Planning Commission September 11, 2006 Regular Meeting 7:00 p.m. Chairman Twedt called the meeting to order at 7:01 p.m. 1. Roll Call Commissioners Present: Peine, Zeyen, Truax, Twedt, Schmitt, Mcinnis, Hiedeman Staff Present: Planning Director John Hinzman 2. Approve August 28, 2006 Planning Commission Meeting Minutes Motion by Commissioner Mcinnis to approve the minutes of the August 28, 2006 Planning Commission meeting as presented, seconded by Commissioner Truax. Upon vote taken, Ayes: 7, Nays O. Motion passed. 3. Synergy Development, ConI. - Site Plan #2006-41 - Glendale Heights 4th Addition\Eagle Pointe Apartments - Voyageur Parkway Director Hinzman presented the staff report. Commissioner Truax asked for clarification between the NFPA 13 and 13R fire sprinklering systems. Director Hinzman explained he understood the NFPA 13 system to be commercial in nature and the 13R to by residential. Commissioner Schmitt asked if the NFPA 13 system would be required for all comparable residential buildings. Director Hinzman stated that was his belief. Planning Commission Action: Commissioner Truax motioned and Commissioner Mcinnis seconded approval of the Site Plan subject to the conditions of the staff report with the following modification: Eliminate Condition No. 16b - construction of a fire access road in lieu of a NFPA 13 system. City of Hastings Planning Commission Minutes - September 11, 2006 Page 2 of 4 Commissioner Schmitt requested that the condition be left in, and that the applicant have the discretion to choose either option 16a of 16b. Commissioner Truax and Commissioner Mcinnis accepted the amendment to approve the Site Plan subject to the conditions of the staff report as follows: 1) Conformance with the plans submitted with the Planning Commission staff report of September 11, 2006. 2) Recording of the Final Plat of Glendale Heights 4th Addition. 3) All parking and drive aisle areas shall be constructed to City standards including bituminous surfacing and concrete curb and gutter. 4) All disturbed areas on this property shall be stabilized with rooting vegetative cover to eliminate erosion problems. 5) The disturbed areas of the site shall be maintained to the requirements of the City's property maintenance ordinance. 6) Monument signs shall be architecturally consistent with the buildings on site and incorporate similar materials into their construction. 7) Lighting must incorporate cut-off shields and be directed onto parking lot areas. 8) All landscaping and plantings shall be irrigated. 9) Outside dumpsters are prohibited. All waste and recycling shall be located within the building or within an accessory building matching architectural appearance. 1 O)Final approval of the utility plans by the City of Hastings Fire Department. 11 )A second parking lot entrance must be provided added to the satisfaction of the Planning Director. 12)A negative ventilation system will be required to remove smoke due to the limited access/egress in the parking garages. This system would be automatic and manually controlled from a remote location. 13)Existing boulevard trees adjacent to the site along Voyageur Parkway that are dead or dying must be replaced to the satisfaction of the City Forester. 14 )Replace the silver maple trees with another species to the satisfaction of the City City of Hastings Planning Commission Minutes - September 11, 2006 Page 3 of 4 Forester. 15)The landscaping plan must be modified so no more than 50% of one species is used. 16)Address fire suppression system concerns with one of two options presented by the Fire Marshall. These options are: a) Sprinkle the entire building with a 13R system and place a 10- 12 foot walking path/emergency access path built to city standards on either the north or west side of the building. b) Sprinkle the entire building with a NFPA 13 system. This would not involve a change to the building location as a walking/emergency access path would not be required. 17)The walking path/emergency access path must be maintained by the building owner during all seasons, including snow removal in the winter. 18)Any rooftop equipment must be completely screened from the front elevation, any part of the roof top equipment that is visible from any other elevation must be painted to match the building on which the equipment sits. 19)The Landscape plan must be modified to meet minimum shrub and tree requirements of the Landscape Ordinance. 20)An escrow account must be established to ensure completion of outstanding site improvements, including landscaping prior to certificate of occupancy. 21 )Submission of an electronic copy of all plan sets (TIF, PDF, or similar format) prior to issuance of certificate of occupancy. 22)Approval is subject to a one year Sunset Clause; if significant progress is not made towards construction of the proposal within one year of City Council approval, the approval is null and void. 23)On the west side of the property, a buffer of trees similar to the size, placement, and number of existing trees buffering the industrial park shall be planted. 24)At least 25 percent of the building must be covered by Class 1 materials. 25)At least 25 percent of the building must be covered by Class 2 materials. Upon vote taken, Ayes: 7, Nays O. Motion passed. City of Hastings Planning Commission Minutes - September 11, 2006 Page 4 of 4 4. Other Business Director Hinzman updated the Commission on previous Council activities. 5. Adjourn The meeting was adjourned at 7:12 p.m. Respectfully submitted, John Hinzman Recording Secretary 4F .)0tX -1..11 LAND USE APPLICATION - CITY OF HASTINGS PLANNING DEPT 101 4'" St E, Hastings, MN 55033 - Phone: 651.480.2350 - Fax: 651.437.7082 Address of Property: XXX Voyageur Parkway Legal Description of Property. Outlot C Glendale Heights t'd Addition Applicant Name: Synergy Development Holdings. LLC Address: 300 E Saint Germain Street Suite 200 St. Cloud. MN 56304 Phone: 320-258-5260 Fax: 320-258-5263 Email: mweems@inhproperties.com Property Owner: same Address: same Phone: same Fax: same Email: same Description of Request: Final plat and site plan approval for apartment building to be known as Eagle Pointe Apartments. If requesting site plan review of multi-family units (three or more attached), are the units intended to be for sale or rental units? Rental Check Applicable Line(s) Rezone $500 X Final Plat $600 Variance $250 Vacation $400 House Move $500 Prelim Plat $500 + escrow X Site Plan $500 + escrow Please Note! All Fees and Escrows are due at time of application. Minor Subdivision $500 _ Special Use Permit $500 _ Comp Plan Amend. $500 _ Lot Split/Lot Line Adj. $50 Annexation $500 plus legal expenses EA W $500 plus $1,000 escrow Please see reverse side for escrow amounts required. Total Amount Due: $ 5.600 Make Checks payable to City of Hastings. Please ensure that all copies of required documents are attached. See reverse side of this application for information. ~ e-I-l!?~ Applicant Signature Date Owner Signature Date Marshall Weems. Chief Manager Applicant Name and Title - Please Print OFFICIAL USE ONLY File# .Q.,,~ Rec'dBy: 1'u';.t;W\,,, Fee Paid: k Receipt # Owner Name - Please Print Date Rec'd: sA lob App. Complete HASTINGS CITY COUNCIL RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HASTINGS GRANTING FINAL PLAT APPROVAL FOR GLENDALE HEIGHTS 4th ADDITION Council member Resolution and introduced the following moved its adoption: WHEREAS, Synergy Development Holdings, LLC has petitioned for Final Plat Approval for Glendale Heights 4th Addition. The property is located at the NE ~ of the SW ~ of Section 35-115-17; and WHEREAS the Planning Commission recommended approval of the request to the City Council subject to the conditions contained herein; and WHEREAS the City Council has reviewed the request and concurs with the recommendation of the Planning Commission. NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HASTINGS AS FOLLOWS: That the City Council hereby approves the Final Plat as presented to the City Council subject to the following conditions: 1. Conformance with the plans submitted with the Planning Commission staff report of August 28, 2006. 2. An escrow account must be established to ensure completion of outstanding site improvements, including landscaping prior to certificate of occupancy. 3. Submission of an electronic copy of all plan sets (TIF, PDF, or similar format) prior to issuance of certificate of occupancy. 4. Approval is subject to a one year Sunset Clause; if significant progress is not made towards construction of the proposal within one year of City Council approval, the approval is null and void. 5. Final approval of the development grading and utility plans by the City of Hastings Engineering Consultant. The applicant shall be liable for any costs involved in consultant review of the plans. 6. Cash in lieu of land shall be paid to satisfy park dedication requirements in the amount of $72,600 (66 units x $1,100 per unit). Park dedication must be paid prior to recording of the Final Plat. 7. Sewer interceptor fees in the amount of $25,410 (66 units x $385 per unit) shall be paid prior to recording of the Final Plat. Council member upon being put to a vote adopted by moved a second to this resolution and present. Ayes:_ Nays: Absent: ATTEST: Michael D. Werner, Mayor Melanie Mesko Lee City Clerk I HEREBY CERTIFY that the above is a true and correct copy of resolution presented to and adopted by the City of Hastings, County of Dakota, Minnesota, on the 2151 day of August, 2006, as disclosed by the records of the City of Hastings on file and of record in the office. Melanie Mesko Lee City Clerk (SEAL) This instrument drafted by: City of Hastings (KSB) 1014th St. East Hastings, MN 55033 HASTINGS CITY COUNCIL RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HASTINGS GRANTING SITE PLAN APPROVAL FOR GLENDALE HEIGHTS 4th ADDITION Council member Resolution and introduced the following moved its adoption: WHEREAS, Synergy Development Holdings, LLC has petitioned for Site Plan Approval for Glendale Heights 4th Addition. The property is located at the NE Y4 of the SW Y4 of Section 35-115-17; and WHEREAS the Planning Commission recommended approval of the request to the City Council subject to the conditions contained herein; and WHEREAS the City Council has reviewed the request and concurs with the recommendation of the Planning Commission. NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HASTINGS AS FOLLOWS: That the City Council hereby approves the Site Plan as presented to the City Council subject to the following conditions: 1) Conformance with the plans submitted with the Planning Commission staff report of September 11,2006. 2) Recording of the Final Plat of Glendale Heights 4th Addition. 3) All parking and drive aisle areas shall be constructed to City standards including bituminous surfacing and concrete curb and gutter. 4) All disturbed areas on this property shall be stabilized with rooting vegetative cover to eliminate erosion problems. 5) The disturbed areas of the site shall be maintained to the requirements of the City's property maintenance ordinance. 6) Monument signs shall be architecturally consistent with the buildings on site and incorporate similar materials into their construction. 7) Lighting must incorporate cut-off shields and be directed onto parking lot areas. 8) All landscaping and plantings shall be irrigated. 9) Outside dumpsters are prohibited. All waste and recycling shall be located within the building or within an accessory building matching architectural appearance. 10)Final approval of the utility plans by the City of Hastings Fire Department. 11)A second parking lot entrance must be provided added to the satisfaction of the Planning Director. 12)A negative ventilation system will be required to remove smoke due to the limited access/egress in the parking garages. This system would be automatic and manually controlled from a remote location. 13)Existing boulevard trees adjacent to the site along Voyageur Parkway that are dead or dying must be replaced to the satisfaction of the City Forester. 14) Replace the silver maple trees with another species to the satisfaction of the City Forester. 15)The landscaping plan must be modified so no more than 50% of one species is used. 16)Address fire suppression system concerns with one of two options presented by the Fire Marshall. These options are: a) Sprinkle the entire building with a 13R system and place a 10- 12 foot walking path/emergency access path built to city standards on either the north or west side of the building. b) Sprinkle the entire building with a NFPA 13 system. This would not involve a change to the building location as a walking/emergency access path would not be required. 17) The walking path/emergency access path must be maintained by the building owner during all seasons, including snow removal in the winter. 18)Any rooftop equipment must be completely screened from the front elevation, any part of the roof top equipment that is visible from any other elevation must be painted to match the building on which the equipment sits. 19)The Landscape plan must be modified to meet minimum shrub and tree requirements of the Landscape Ordinance. 20)An escrow account must be established to ensure completion of outstanding site improvements, including landscaping prior to certificate of occupancy. 21)Submission of an electronic copy of all plan sets (TIF, PDF, or similar format) prior to issuance of certificate of occupancy. 22)Approval is subject to a one year Sunset Clause; if significant progress is not made towards construction of the proposal within one year of City Council approval, the approval is null and void. 23)On the west side of the property, a buffer of trees similar to the size, placement, and number of existing trees buffering the industrial park shall be planted. 24)At least 25 percent of the building must be covered by Class 1 materials. 25)At least 25 percent of the building must be covered by Class 2 materials. Council member upon being put to a vote adopted by moved a second to this resolution and present. Ayes:_ Nays: Absent: ATTEST: Michael D. Werner, Mayor Melanie Mesko Lee City Clerk I HEREBY CERTIFY that the above is a true and correct copy of resolution presented to and adopted by the City of Hastings, County of Dakota, Minnesota, on the 21st day of August, 2006, as disclosed by the records of the City of Hastings on file and of record in the office. Melanie Mesko Lee City Clerk (SEAL) This instrument drafted by: City of Hastings (KSB) 101 4th St. East Hastings, MN 55033 VIII-B-2 September 12,2006 TO: The Honorable Mayor and City Council FR: John Grossman, HRA Director RE: Use ofpre-79 tax increment for public improvements A result of Sherman's inability to close on land and start work this year, the HRA has a balance of pre-79 increment from the downtown district. The funds were to be used for a parking lot and the balance for infrastructure assessments along Tyler Street. The anticipated balance is expected to around $725,000. The funds are to be spent this year by a combination of paying for completed work and escrowing for contracted work. The HRA has committed to or is planning $285,000 in redevelopment and rehabilitation costs by year-end, including the Second and Third Street crossings. The HRA proposes to use the remaining balance to pay this year's public improvements on 3rd and Eddy inside the TIF district. That amount would be at least $440,000, perhaps more. This amount could be used to reduce the bonded debt and/or be used in lieu of sewer and water funds, saving the City the expense this year. The HRA asks that the City Council agree to provide the HRA a credit, in an equal amount, against the costs of street and utility work to be done adjacent to HRA redevelopment property in the future. An agreement would be written to document the amounts and types of costs paid for this year. The Engineer's estimate of costs to be paid by the City for Third and Eddy Street public improvement project. Street reconstruction: Sewer and water reconstruction: Total $346,658 $279,228 $626,540 City improvement bond City's sewer and water fund Staffhas discussed this with Char Stark, Tom Montgomery and tax increment consultants to verify that it would meet legal and accounting requirements. The consultants advise that the HRA can use the increment to pay for the City's share of public improvements in the district. If the Council approves of this concept, an agreement would be drafted for the meeting in October when the Public Works Director asks the Council to levy for the project. ACTION: Approve this use of tax increment in concept, and direct that an agreement be drafted for consideration. VIII-B-3 Memo To: Mayor Werner and City Council From: John Hinzman, Planning Director Date: September 18, 2006 Subject: Authorize Selection of 2030 Comprehensive Plan Consultant REQUEST The City Council is asked to authorize selection of McCombs Frank Roos Associates (MFRA) to complete the 2030 Comprehensive Plan. Upon selection, a contract for services would be drafted for City Council approval in the near future. BACKGROUND Six firms responded to the Comprehensive Plan Request For Proposals. The Planning Committee of the City Council reviewed the proposals and selected two firms to interview. MFRA was selected from the two finalists based on their experience and record of involving the public in formation of the Comprehensive Plan. MFRA's preliminary estimate of $92,338 is below the estimated budget for the Comprehensive Plan. ATTACHMENTS · Proposal for Services - MFRA VIII-C-1 MEMORANDUM TO: FROM: DATE: SUBJECT: Honorable Mayor and City Councilmembers Dave Osberg, City Administrator September 14, 2006 Residential Solid Waste Collection Request for Proposals RECOMMENDED CITY COUNCIL ACTION The Utilities Committee of the City Council is recommending approval of the attached Residential Solid Waste Collection Request for Proposals, and authorizing City Staff to distribute, with a submittal date of October 30, 2006. BACKGROUND The current residential solid waste collection license held by Waste Management is scheduled to expire on December 31, 2006. In anticipation ofthe expiration of the residential solid waste collection license, the Utilities Committee of the City Council has conducted two meetings in the last several months to review the draft request for proposals document prepared by City Staff. Much of the information is similar to documents that were used in 1993 and 2000 to solicit proposals, with certain sections updated to more accurately reflect the practices currently in place. Some of the highlights of the RFP are as follows: -Proposals will be submitted by October 30th, with an informational meeting scheduled for Tuesday October 3, 2006 at I :30 PM. Staff anticipates being in a position to make a recommendation for the City Council to consider at the meeting on November 20th, 2006. -Staff has included a description on the front page of the document, outlining to those who may submit a proposal, the provisions in City Ordinance relating to residential solid waste collection rate regulation. -The original license term shall be for three years, with an option to consider an extension for an additional three years. -The definitions section more closely resembles the current practices in place throughout the City of Hastings, relating to residential solid waste collection, recycling, yard waste, and other provisions of the request for proposal. -There is a provision that includes a description of the current container sizes and the existing number of customers at each level. -The hauler who receives the residential solid waste collection license shall be required to provide a yard waste drop off site in Hastings, free to Hastings residents, but for certain exceptions as in past years. The hauler shall be required to dispose of the yard waste and other material on the same day in which it collected, and the site is open for business. - The single sort recycling program remains in place, with the same material eligible for collection as currently exists. -The recycling revenue sharing program remains in place. -A website and email address will be required of the successful hauler, to allow for information gathering and sharing, along with service and complaint management. Notice of Request for Proposals By City of Hastings For Residential Solid Waste Collection The City of Hastings is requesting proposals from experienced and qualified residential solid waste haulers for the collection of solid waste from residential structures in the City of Hastings. The request for proposal and proposal forms can be obtained from David M. Osberg, City Administrator, City of Hastings, 101 East 4th Street, Hastings, MN, 55033, (6510 480-2350 and can be downloaded from the City's website at www.ci.hastings.mn.us. All proposals must be returned to David M. Osberg, City Administrator, 101 East 4th Street, Hastings, MN 55033, no later than 4:30 PM on Monday October 30th, 2006. Any proposals received after the deadline will not be considered and will be disposed of, unopened. Faxed or e-mailed copies will not be accepted. An informational meeting to address issues and answer questions regarding the residential solid waste collection RFP will be conducted on Tuesday October 3, 2006, at the Hastings City Hall, 101 East 4th Street, beginning at I :30 PM. All proposals must be submitted on the formes) provided, and must return twelve (12) copies ofthe proposal. Please note the following provision of the City Ordinance relating to Rate Regulation for Residential Solid Waste Collection, when considering the information that will be submitted in the proposal: "The City shall, by resolution approved by a majority of the entire Council, determine the rates for residential solid waste collection within the City. Any hauler issued a residential hauler's license shall comply with the rates established by the City Council. Any requested change in these rates shall be submitted to the City Council in writing, at least sixty (60) days prior to the proposed implementation date for any rate adjustment. A request for a rate adjustment shall include all information necessary to support the rate adjustment requested. The residential hauler requesting the rate adjustment shall also submit additional documentation requested by the City. Prior to the City Council passing on any rate adjustment, the City Council shall hold a public hearing which shall be preceded by ten (10) day's published notice. Any rate adjustment must be approved by a majority of the entire City Council. A residential hauler cannot request a rate adjustment during the first year of a residential hauler's license. " 1 CITY OF HASTINGS REQUEST FOR PROPOSALS RESIDENTIAL SOLID WASTE COLLECTION This is a Request for Proposals Process. Not a Competitive Biddine Process PROPOSAL REOUIREMENTS General Conditions: The City of Hastings reserves the right to issue a license and enter into a contract with the solid waste hauler who does not necessarily submit the proposal with the lowest hauling rates. The City of Hastings reserves the right to waive any minor irregularities in this request for proposal and the proposals submitted; to negotiate with those submitting proposals as to any issues, and to reject any or all proposals. The solid waste collection hauler selected by the City shall be required to comply with all of the requirements ofthe license, contract and proposal documents, ordinances, laws and to fulfill all of the requirements thereof. The required performance bond and certificate of insurance shall be provided prior to the issuing of the license and execution ofthe contract. Proposal Form: All proposals shall be submitted on forms provided by the City. Proposals submitted on forms other than those issued by the City will be rejected. Reiection of Proposal: Proposals may be rejected if they show any alterations ofform, additions not called for, conditional proposals not requested, erasures or irregularities of any kind. Oualification of Applicants: No license will be issued, or contract executed with any applicant who cannot provide satisfactory assurances as to its ability to carry out the terms ofthe license and contract, based on its financial condition, previous experience or any other reason. As evidence supporting an applicant's qualifications, the proposals must include a work history statement, together with the company's most recently audited financial statement. Applicants must submit a proposal for all of the services in this request for proposal. Coordinate with Current Hauler: The applicant who is awarded the license and contract shall be required to coordinate its activities with those of the present hauler to assure a successful transition of operations and services. 2 EVALUATION CRITERIA The City intends to award the license and enter into a contract with the residential solid waste collection hauler who the City believes to be the best for the City of Hastings, when considering the entire proposal submitted by the applicant. Proposed rates alone will not be the sole determining factor. PURPOSE OF CONTRACT The hauler shall collect all solid waste and recycling materials from residential structures within the corporate boundaries of the City of Hastings, as they exist now, and may change in the future, at least once each week during the term of the contract. Residential structures are those having three or less dwelling units in a single building. The successful applicant will be required to comply with all laws, city and county ordinances relating to the collection of residential solid waste and recycling materials now in effect, and as they may be amended during the term of the contract. TERM OF CONTRACT The term of the contract shall be for a period of three (3) years, commencing on January 1,2007 through December 31, December 31,2010, with an option to consider extending an additional three years, at the sole discretion of the City Council. The hauler shall pay an annual contract administrative fee, presently $200.00 per year, but which may be amended by City Council Resolution periodically during the life of this contract. DEFINITIONS The following terms as used in this request for proposals shall have the meaning stated: A. ADDITIONAL COLLECTION SERVICE: All items that are collected in excess of the maximum volume for each household. B. APPLICANT: Any individual, sole proprietorship, partnership, corporation, or other entity that submits a request for proposal. C. BRUSH: Hedge clippings, tree trimmings and branches. D. CITY: City of Hastings E. COMPOST: Organic materials consisting of grass clippings and/or leaves, but excluding pine cones, twigs, branches, garbage or refuse of any kind. F. COMPOST RECEPTACLE: Paper biodegradable bags. Receptacles are not to exceed 30 gallons. G. CONSTRUCTION AND DEMOLATION MATERIAL: Any refuse resulting from the construction, alteration removal of a structure. 3 H. DWELLING UNIT: One room or rooms, connected together, constituting a separate, independent housekeeping establishment for owner occupancy, or rental or lease on a daily, weekly, monthly or longer basis, and physically separate from any other rooms or dwelling units, which may be in the same structure, and containing independent cooking sleeping facilities. I. GARBAGE: All organic waste resulting from the handling, preparation, cooking, service and consumption of food. J. PERSON: Any natural person, partnership, corporation or limited liability partnership or corporation. K. RECYCLABLES: All those materials which are required to be recycled under City Code and/or are currently recycled by the present recycling hauler. L. REFUSE: All inorganic waste, including construction and demolition material from residential properties, excluding compost and recyclables. M. REFUSE CONTAINER: A wheeled cart, that is water tight and fly-tight or a 30 gallon bag provided by the customer, with a sticker attached, as provided by the hauler, for low volume customers who do not produce 30 gallons of solid waste per week. N. RESIDENTIAL HAULER: Any person under contract with the City to collect solid waste from residential structures within the City. O. RESIDENTIAL STRUCTURE: Any structure containing one, two or three dwelling units which are located in a residential zone within the City. Residential structures which rent dwelling units on a daily, weekly or longer basis, shall be considered a residential structure for purposes ofthis request for proposals. Residential structures containing, one, two or three dwelling units and which are non-conforming uses under Chapter 10 of the City Code, shall be considered residential structures for purposes of this request for proposal. P. SOLID WASTE: Garbage and refuse. Q. TOXIC AND HAZARDOUS WASTE: Waste materials including, but not limited to, poisons, radioactive materials, flammable or explosive materials and similar harmful chemicals and wastes, which require special handling and must be disposed of in a manner to conserve the environment and protect the public health and safety. R. VOLUME BASED SOLID WASTE COLLECTION: The maximum limit of garbage and refuse a dwelling unit is permitted to dispose of under the base refuse rate, with the following volume levels available for pick up on a weekly basis: 96 gallon; 64 gallon; 32 gallon. S. WASTE MATTER: Items composed of soil, earth, sand, clay, gravel, loam, stone, brick, plaster, crockery, glass, glassware, ashes, cinder, shells, metal and all other noncombustible materials which have been or are to be discarded. T. WHITE GOODS: Refrigerators, stoves, dishwashers, washers, dryers, water heaters, household furniture and water softeners. U. Y ARD WASTE: Grass, weeds, leaves, garden waste, sod strippings, tree waste and brush. 4 SOLID WASTE COLLECTION FOR RESIDENTIAL STRUCTURES A.) All occupants of residential structures in the City shall be required to keep solid waste in: 1.] Individual refuse containers that are water and fly tight, which are provided by the hauler. Current refuse container sizes and customer usage at each level are estimates as follows: a.} 32gallon-1182 customers b.} 64gallon-2401 customers c.} 96 gallon-l 593 customers d.} 32gallon bag/sticker system-l 18 customers R) Solid waste collection shall not include toxic and hazardous waste. The successful hauler shall provide a single bag/sticker system designed for low volume generators. C.) Persons with physical disabilities which prohibit the placement of refuse containers at curbside will be allowed to make special pick-up arrangements with the hauler at no added cost to the customer, if they provide a signed statement of need from their physician. Currently there are approximately 25 customers on this program. D.) On a Saturday in January of each year, the hauler shall collect all Christmas trees set out at curb side for pick-up and disposal. Public relations work and advertising related to this service shall be the responsibility ofthe solid waste collection hauler. The hauler shall deliver the Christmas trees to a licensed disposal site. This service must be provided at no additional cost to the residents of the City of Hastings. E.) The hauler shall provide service as necessary for the collection and disposal of solid waste and recycling materials from all City owned or leased facilities and parks at no cost to the City of Hastings. A current list of these facilities is included on Attachment A F.) The hauler shall advise the City of Hastings, in writing, of the place and method of disposal of solid waste collected in the City. The disposal of all solid waste collected by the hauler must comply with all Dakota County, State of Minnesota, City of Hastings, and federal laws and regulations, now and in effect as they may be amended during the term of this contract, regardless of where the solid waste is ultimately disposed. The hauler shall provide an annual weight report to the City Administrator. The hauler shall maintain landfill receipts from equipment which carries exclusively garbage from City residential structures. Such receipts shall be made available for inspection by the City. G.) Refuse containers shall be placed at the curb on collection day, in a location easily accessible for pick up by the hauler 5 H.) Sold waste in excess ofthe designated volume-base per dwelling unit, will be subject to additional collection service charges and will be billed separately by the hauler. Collection service for white goods and large items must have prior arrangements with the hauler, and will be billed separately by the hauler. RESIDENTIAL Y ARD WASTE A.) The hauler shall provide for a method of disposal of residential yard waste within the City limits, where residents can drop off residential yard waste at no additional cost to the resident, except for disposal of brush, as defined in this request for proposal. The site shall be mutually agreed upon by the City and the hauler. The site shall not be on City property. The hauler must identify in the proposal where within the City limits, it will establish a residential yard waste drop off site. All residential yard waste must be disposed of at a licensed facility, and the hauler shall identify on an annual basis where the yard waste is disposed. All material shall be removed from the site on each day in which the facility is open for operation. B.) The hauler shall provide as an option, residential yard waste collected at curbside and the hauler must identify the charge for the curbside pick-up ofresidential yard waste, and under what circumstance the price would change. C.) Brush collection service must be provided by the hauler when residents request this service. The hauler must identify how much it will charge for this service and under what circumstance that price would change. The hauler shall deliver and dispose of the brush material at a licensed facility. D.) At a minimum, the hauler will be required to operate the residential yard waste drop off site during the following hours: April I-April 30: Saturday; Wednesday; 8: AM-2:00 PM 3:00 PM-7:00 PM May I-September 30: Saturday; Wednesday; 8:00 AM-12 noon 4:00 PM-7:00 PM October I-November 18: Saturday; Wednesday; 8:00 AM-2:00 PM 1:00 PM-5:00 PM E.) Yard waste drop off shall be free for persons living within the City limits of the City of Hastings. The hauler must identify in the proposal the cost for brush disposal at the site. In addition, the hauler must provide for small amounts of demolition material at the site, with the cost for demolition debris identified in the proposal. Large amounts of demolition material need not be accepted at the site. 6 Acceptable Yard Waste shall include: grass, weeds, leaves, garden waste, sod strippings, tree waste and brush. The following materials are not considered yard waste: hay, dirt, animal feces, fruit, dead animals, tree stumps. The hauler shall make the necessary arrangements to be certain that only City of Hastings residents use this facility. The site shall be available only for residential use, with no commercial debris accepted. Yard waste shall be free, including brush three (3) inches in diameter. Material must either be in compostable paper, or the container must be emptied and removed from the site. No loose material shall be accepted. The hauler shall identify the price for disposal of brush/per bundle, that is over three inches in diameter. Bundles need not be longer than four feet in length, nor heavier than 40 pounds. The maximum diameter of accepted branches need not be longer than four inches. The hauler shall identify the price for customer disposal of demolition debris, such as: lumber, concrete, roofing, drywall, etc. The hauler shall be required to accept tires and batteries, and identify the price for said disposal. The hauler shall provide at no charge, the drop off of used oil. The hauler shall provide recycling drop off service for electronic products. The hauler shall identify the fee for the disposal of said products. RECYCLING SERVICE A.) Curbside recycling collection shall take ever other week and on the same day during the same hours as solid waste collection. The hauler must provide recycling collection to all residential customers. Residential customers shall be allowed to co-mingle. The hauler shall provide a wheeled recycling cart at no additional charge to the customer. B.) Single Sort recycling service must be provided to all customers. All recycling material shall be placed in the recycling container provided by the hauler, with the cart placed curbside on the scheduled day of collection. There shall be no limit to the volume of recyclables that may be collected by the customer during the two week period. If the single sort cart is insufficient, the hauler shall provide a larger or additional cart, at no charge. 7 C.) All occupants ofresidential properties consisting of three dwelling units in single building who wish to participate in the recycling program will be supplied one recycling container with at hinged top provided by the hauler for recycling materials. D.) Recycling collection will be from the curbside. At a minimum, collection must include the following items: Aluminum Cans Glass Bottles and Jars Jelly jars Plastic Bottles with a Narrow neck Paperboard Cereal Boxes Magazines Office Paper Corrugated Boxes Tin Cans Pickle Jars Plastic Milk and Water Jugs Loose Newspaper Cardboard Cracker Boxes Glossy Paper Junk Mail Brown Grocery Bags E.) The hauler shall provide for recycling services, including the collection and disposal of recycling materials from all City owned or leased facilities, properties and parks at no cost to the City. A list of those facilities is included on Attachment A. F.) The hauler shall deliver the recyclable materials to a recycling market. The hauler shall not mix other types of refuse or inorganic material unacceptable to the recycling center. G.) The hauler must provide monthly reports for all recyclable material collected. The required information includes original truck scale tickets, or market receipts showing the name of the hauler and market, the date of delivery to market, and the net weight and type of materials. H.) The hauler shall agree to share with the City all revenue received from aluminum and newspaper collected in Hastings based upon the following formula. Beginning January I, 2007 the quarterly average price of aluminum will be determined, which shall be the average price received by the hauler for aluminum and newspaper for that quarter. If the quarterly average prices for aluminum exceeds both $1,200 per ton, and $40.00 per ton for newspaper, then the hauler agrees to share equally with the City, all revenue received by the hauler during that quarter for aluminum and newspaper which exceeds both $1200 per ton and $40.00 per ton respectively. The hauler agrees to provide the City with reports at least quarterly, showing the quantities of the recyclable materials collected in the City and the revenue received for those materials. The hauler agrees to make payment to the City within 30 days of the end of each quarter. 8 1.) The hauler must provide to the City, on an annual basis an affidavit indicating that all products in the recycling program are recycled according to the all State laws, Dakota County and City Ordinances. COLLECTION SERVICE PROVISIONS AND SCHEDULE A.) All collection service shall be conducted between the hours of6:30 AM and 6:30 PM, Monday through Friday. Any change in the schedule of collections shall be submitted in writing to the City Council for approval. Solid waste collection shall be completed weekly. Recycling collection shall be completed every other week, and on the same day as the residential solid waste collection. B.) The hauler shall bear all costs involved in notifying residents of any approved schedule changes. The hauler may request a change in the route by requesting such change in writing to the City. A route change shall be effective only upon authorization from the City Council and fourteen (14) days advance written notice to the residents. C.) Collection of solid waste shall not take place on the following holidays: New Years Day, Memorial Day, Independence Day, Labor Day and Christmas Day. If pick up is the day after the holiday, service shall be delayed by one day. Saturday and Sunday holidays shall not affect the regular pick up schedule. D.) The City reserves the right to improve any street or alley, which could result in the hauler being prevented from traveling its customary routes for collection. The hauler shall contact the Public Works Director prior to each construction season to determine areas of conflict and possible alternative routes or solutions. No additional compensation will be made for alternate routes or solutions. E.) The hauler shall provide for solid waste collection and recycling services for the City's annual festival, currently called Rivertown Days. PERFORMANCE STANDARDS AND OPERATIONS A.) The hauler shall collect solid waste, yard waste and recyclables in water tight metal receptacles or vehicles with closed tops constructed such that the contents will not leak, spill or scatter. Any solid waste, yard waste or recyclables dumped or spilled in collection or transporting, shall be immediately cleaned up by the hauler. A broom and shovel in useable condition shall be placed and maintained on each vehicle. Receptacles and vehicles shall be kept clean and as a free from all offensive odors as possible, and shall not be allowed to stand on any street, alley or other place longer than is reasonably necessary to collect solid waste, yard waste or recyclables. 8.) All vehicles shall be painted and marked uniformly and shall have the hauler's name and telephone number prominently displayed in letters of contrasting color, at least three (3) inches high, on each side ofthe vehicle. 9 C.) The hauler shall keep all equipment used in a clean, operable and sanitary condition. All equipment shall meet all Federal, State, County and Municipal regulations concerning vehicles used on public roads. Equipment is subject to periodic inspection by the City of Hastings. Each collection vehicle shall be equipped with all OSHA waming devices, fire extinguishers and signs on the rear of the vehicle stating: "This Vehicle Makes Frequent Stops." D.) The hauler shall furnish the City with a written description of all vehicles and equipment to be used within the City. E.) Hauler's employees shall handle all containers with reasonable care to avoid damage; replace containers in an upright position on the boulevard adjoining the curb, and dispose of any contents that may be spilled. F.) The hauler shall establish and maintain in a location approved by the City, an office with continuous supervision, for accepting complaints and resident calls. City residents shall not be required to make long distance calls for service or to register complaints. The office shall be in service during the hours of 8:00 AM-4:30 PM Central Time, Monday through Friday, except Holidays. The address and telephone number of such office and any changes shall be submitted in writing to the City of Hastings. A Web site and Email address, to allow for the registering of complaints, service inquiries, must also be provided by the hauler, and identified in the proposals. G.) Whenever a resident notifies the hauler of a location which has not received scheduled service, the hauler is required to service such location no later than the following working day from the time of the complaint. All complaints shall be answered promptly and courteously. A record of all complaints and actions taken thereof shall be kept by the hauler. H.) The hauler shall comply with the Ordinances of the City and the laws and regulations of Dakota County, the State of Minnesota and its agencies relating to the collection of solid waste, yard waste and recyclables. 1.) The hauler shall provide and maintain all sanitary and safety accommodations for the use and protection of its employees as may be necessary to provide for their health and welfare and comply with federal, state and local codes and regulations, as well as those of other bodies and tribunals having jurisdiction. HOUSEHOLD HAZARDOUS WASTE The hauler shall participate in a household hazardous waste disposal drop off day, once a year, at no charge to the City of Hastings. The hauler shall also participate annually at least annually in the City Spring Clean up Day. The labor and equipment shall be provided by the hauler for loading and transfer. The City will pay the tipping fees as submitted and approved by the City. 10 MISCELLANEOUS PROVISIONS A.) The hauler shall keep complete and accurate records in accordance with general accounting practices. B.) Insurance: COMMERCIAL GENERAL LIABILITY (Occurrence Form)- -General Aggregate (other than Prod/Comp Ops Liability: $2,000,000 -Products/Completed Operations Aggregate: $2,000,000 -Personal & Advertising Injury Liability: $1,000,000 -Each Occurrence: $1,000,000 -The City of Hastings is to be named an Additional Insured on ISO forms CG 2010 (10-01) and CG 2037 (10-01) or their equivalents. Additional insured coverage shall apply as primary insurance with respect to the City. Contractor shall obtain from its insurer a waiver of subrogation in favor of the City with respect to losses arising out of or connection with the work. WORKERS COMPENSA nON AND EMPLOYERS LIABILITY - Workers Compensation: State Statutory Limits -Employer's Liability Bodily Injury by Accident: Bodily Injury by Disease: Bodily Injury by Disease: $500,000 each accident $500,000 policy limit $500,000 each employee AUTOMOBILE LIABILITY- $1,000,000 each accident UMBRELLA LIABILITY- Each Occurrence and Aggregate: $1,000,000 The above coverages must be placed with an insurance company with an A.M. Best rating of A-:VII or better. C.) The hauler shall execute and deliver to the City a performance bond in the sum of$I,OOO,OOO conditioned upon the faithful performance of the contract terms. In the event the hauler fails to comply with the terms and conditions of the contract, the City may take all actions necessary to secure replacement solid waste, yard waste and recyclable collection for the remainder of any agreed upon contract term. II D.) The hauler agrees to indemnify and hold harmless the City, its agents, officers and employees from any and all claims, causes or action, liabilities, losses, damages, costs including reasonable attorney fees, suits, demand and judgments of any nature, because of bodily injury to, or death of any person or person(s) and/or because of damages to property of the hauler or others, including the loss of use from any cause whatsoever, which be asserted against the hauler's employees or agents in connection with the hauler's performance. The hauler agrees to defend any action brought against the City on any such matters, and to pay and satisfy any judgment entered thereon, together with all costs and expenses incurred in connection therewith E.) The hauler's contract issued by the City may not be assigned or transferred in whole or in part by the hauler unless the City Council, in its sole discretion, gives its approval prior to any proposed assignment or transfer. Any attempt to assign or transfer the contract in whole or in part without prior approval of the City Council shall be grounds for termination of the contract. F.) The hauler agrees that during the life of the contract, the hauler will not, within the State of Minnesota, discriminate against any employee or applicant for employment because of race, color, creed, national origin, ancestry or gender, and will include similar provisions in all agreements entered into for the performance thereof. 12 City of Hastings 101 East 4th Street Hastings, Minnesota 55033-1955 (651) 480-2383 INSTRUCTIONS: Please provide all requested information. Failure to do so is grounds for rejection of this proposal. Attach additional papers and supporting information if necessary. I. Trade Name of Business: Business Address: Business Telephone: Business Web Site Address: Name of Primary Contact: Primary Contact Email: 2. Name of Applicant: Address of Applicant: Type of Entity: _Sole proprietorship _Corporation _ Partnership _ Limited Liability Company If Sole Proprietorship, please list: Date of Birth Social Security Number If licensee is a Corporation, Partnership or Limited Liability Company a Corporation Record or Partnership Record or Limited Liability Company record must be filled out 3. Description of Equipment to be Used: 4. List of all disposal sites to be used during the life of the license SOLID WASTE: RECYCLABLES: YARD WASTE: 5. List of all municipal solid waste hauler licenses or contracts currently held in Minnesota and Wisconsin 6. Attach a certificate of insurance as outlined in the R.F.P. 7. Please attach the following two additional forms, as required by Minnesota Statutues: 1.) Minnesota and Federal ID Numbers (MN.STA T.270.72) 2.) Workers Compensation Requirements (MN.STAT.176.181) The undersigned proposer hereby submits a residential solid waste collection proposal to the City of Hastings. The proposer agrees to abide by all Federal and State laws, City and County Ordinances, now in effect and as they may be amended, regarding the collection and disposal of solid waste and recyclables. It is understood that violations of these laws and ordinances are grounds for revocation of the residential solid waste collection license. The undersigned warrants that all information provided in this proposal is correct and that the undersigned has the authority to sign this proposal. Date Signature By Its TITLE Company Name PROPOSED RESIDENTIAL SOLID WASTE COLLECTION RATES Solid Waste Collection-3 or more less dwellint! units in a sint!le buildint!. please list rates on a weekly basis. 96 Gallon 64 Gallon 32 Gallon Solid Waste: Recycyling Total: (Tax Not be listed) Sint!le bat! collection system. please list rates on a weekly basis Rate for one (I) single bag for low volume generators: Rate for solid waste collection in excess of the volume base per dwellint! unit; please list rates on a weekly basis. Rate for residential yard waste pick up at curbside: Rate for residential brush pick up at curbside: Rate for electronic product pick up at curbside: For purposes of preparing the request for proposal, the solid waste collection hauler shall submit its rates based on the current service level and subject to change: Description Number of Accounts 96 Gallon 64 Gallon 32 Gallon Sticker/Bag Accounts 1,593 2,401 1,182 118 CORPORATION/LIMITED LIABILITY COMPANY If proposer is a Corporation, or Limited Liability Company the following record must be completed and accompany the proposal. Name of Corporation or Limited Liability Company: Telephone: ( ) Hastings Address: (if applicable) Home Office Address: Telephone: ( ) OFFICERS OF CORPORATION/LIMITED LIABILITY COMPANY Date of PRESIDENT: Birth: Telephone: ( ) (first-full middle-last) Home Address: (street address) (city) (state) (zip) Date of VICE-PRES.: Birth: Telephone: ( ) (first-full middle-last) Home Address: (street address) ( city) (state) (zip) Date of SECRET AR Y: Birth: Telephone: ( ) (first-full middle-last) Home Address: (street address) (city) (state) (zip) Date of TREASURER: Birth: Telephone: ( ) (first-full middle-last) Home Address: (street address) (city) (state) (zip) (ATTACH LIST OF DIRECTORS AND STOCKHOLDERS) I certify that the above information is true and correct. Date Signature PARTNERSHIP RECORIJ If proposer IS a partnership, the following record must be completed and accompany the proposal. Date of Birth: Telephone: ( Partner: (first-full middle-last) Home Address: (street address) (city) (state) (zip) Partnership Interest: % Partner: (first-full middle-last) Date of Birth: Telephone: ( ) Home Address: (street address) (city) (state) (zip) Partnership Interest: % Partner: Date of Birth: Telephone: ( ) (first-full middle-last) Home Address: (street address) (city) (state) (zip) Partnership Interest: % I certify that the above information is true and correct. Date Signature EXHIBIT The hauler shall provide solid waste collection and recycling collection and disposal from all City owned or leased facilities and parks at no cost to the City of Hastings as outlined below: Facility Address Size and Frequencv Cal Ruedy Public Works Garage 1229 Progress Drive Two dumpsters once a week Two recycling containers (60 gallon) Fire Station lIS W. Sth Street 4 Yard Dumpster/Once per Week. One 32 gallon recycling container, once per week. Hastings CivicArena Highway #316 South 6 CY Dumpster/Once per Week 4 CY Dumpster/Once per Week 3 32 Gallon Recycling Carts Once Per week Joint Parks Maintenance Facility 920 West loth Street 8 CY Dumpster/Once Per Week 2 (two) 96 gallon recycling Carts/weekly Veteran's Complex 6 CY Dumpster/Once per Week Hastings Aquatic Center 6 CY Dumpster/Once per Week I (one) 96 gallon recycling Container/weekl y City Hall and Police Station 101 East 4th Street One rolling dumpster for trash; 3' x 3' x 6' picked up twice weekly. Five large recycling bins, picked up twice weekly. LeDuc Mansion Two large garbage bins and one large recycling bin, each picked up weekly. VIII-C-2 To: The Honorable Mayor and Distinguished Council Members From: Dave Osberg Subject: Transfer of funds for City Hall I st floor annex remodel Dear Honorable Mayor and Council, We request that you approve the transfer of $90,000.00 from an ERF capital account to fund this capital improvement. This capital account was originally funded in 1992 for the remodel of city hall and has residual amounts remaining of approximately $300,000.00 before this transfer. The funds will be used to reconfigure the I st floor of the annex at city hall. This will create a larger IT department, consolidate the finance department, and create a new resource center and office, while maintaining flexibility for future needs. We anticipate that this project will be completed by January I, 2007. Attached are present and future floor plans for your review. Thank. you for your consideration on this matter. Respectfully, Dave Osberg ~ Lf m 6 \ r J \ \ s p q ~ d \ SOLrrH t NrR'( \ r I STb l? AGE If .5 E R uE R R DO iV\ III Fr N A Ntf. 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T T T t: ~[i~2 ~ ~ - ., ". .~ ~ . llllri n r ":~~~~(n I "'''Co> .~e~~,g cr f'r. r. '" 1.1tl:I; 8- (~~!~())> ;;8 ~ ~ ~ ~ lnm... 0 ~ ::i~ ~~ " j OJ r" en '" gi o' 8 < :3 fll ::J c-. Or 8, r ------~_...._-----_.- -_..-~-- ~-~-~ - ---~-~~ ---------------- -------- Proposal to Provide Professional Services City of Hastings Comprehensive Plan , Update McCombs Frank Roos Associates with Biko Associates Economic Development Services The 106 Group ,;i/ (, Ii }.~~ Engineering · Planning · SurveYIng MCCllIIU FrlI. 1101 IIHCIIIn. 'Ie. 14 July 2006 Mr. John Hinzman, AICP City of Hastings Planning Director lOl E. 4th Street Hastings, Minnesota 55033 Dear Mr. Hinzman: We understand that the City of Hastings is grappling with the issues that come with rapid growth while seeking to retain and enhance the community's historic riverfront character. Among these issues are new neighborhood design. road system planning. natural resource preservation, neighborhood protection and annexation agreements. I and our team members have helped many similar cities in this region confront these challenges and arrive at workable solutions. Consequently, we understand the many facets of the situation and the range of possible responses. In particular. we have expertise in fringe growth management, working with property owners in adjacent townships and the urban design. Bul most importantly, we have honed our skills at public engagement, agency involvement and personal interaction, which are essential to building consensus. We encourage you to ask two of our references about our skills in comprehensive planning and working with the public. Our team members include me as project manager and primary planner, Bill Smith. AICP. transportation, Janna King, CEO, economic development, Kathy O'Connell, RLA, new neighborhood design. Kristina Smitten. riverfront planning, Will Stark. historic preservation, Todd Ullom, natural resources, Rick Seifert, PE, utilities. Adam Parker, PE, surface water, and Julie Wotzcak, geographic information systems. We are enthused about the opportunity of working with the growing City of Hastings and look forward to an interview. Thank you. Sincerely, McCombs Frank Roos Associates, Inc. /?ill {I~ William Weber, AICP Director of Community Planning 14800 281h Avenue North' Suile 140' Plymoulh, Minnesola' 55447 phone 763/476-6010 . fax 763/476-8532 E-mail: mfra@mfra.com Proposal to Provide Professional Services City of Hastings Comprehensive Plan Submitted by McCombs Frank Roos Associates, Inc. with Biko Associates Economic Development Services The 106 Group William Weber, AICP Project Manager 763-259-6695 bweber@mfra.com 14 July 2006 McCOmbs Frank HOGS Associates. lac. Proposal to Update the Hastings Comprehensive Plan Submitted by McCombs Frank Roos Associates with Biko Associates Economic Development Services The 106 Group Summary of Reasons to Select Our Team ......................................... 1-1 Introduction to the Firms .................................................................. 2-1 Short descriptions of our firms. Related Experience ............................................................................ 3-1 Descriptions of several closely related projects by our team members. Team .................................................................................................. 4-1 Our project team members. References ........................................................................................ 5-1 Prior clients who can attest to the quality of our work. Philosophy and Understanding........................................................... 6-1 A short description of Hastings' planning needs and our response. Work Program ................................................................................... 7-1 Project Schedule ............................................................................... 8-1 Project Budget .................................................................................. 9-1 Appendix A - Team Member Resumes Appendix B - Project Approach McCombs Frank Roos City of Hastings Summary of Reasons to Select the McCombs Frank Roos Team We believe that the McCombs Frank Roos team is ideally qualified to help the City of Hastings update its comprehensive plan for these reasons: Senior Experience Our team members have significant experience in public participation, city land use planning, economic development strategy. transportation planning and other skills needed by Hastings. The project will be staffed by and benefit from these senior professionals who have collaborated previously on similar plans. Project manager and primary planner Bill Weber has prepared over three dozen comprehensive plans for similar communities such as Shakopee, Maple Grove. Eau Claire, La Crosse and Green Bay. His background encompasses every subject contained in the Hastings plan including transportation and the Mississippi River Critical Area. Transportation planner Bill Smith of Biko Associates has prepared system plans as elements of comprehensive plans plus corridor studies and transit plans. He has worked with Bill Weber as the transportation planner on land use planning projects since the 1980s. Janna King of Economic Development Services would contribute in economic development planning. She has worked with Bill Weber on other comprehensive plans and prepared strategies for freestanding cities such as St. Cloud. Janna is presently preparing an economic development plan for Dakota County. Will Stark of The 106 Group is an expert at historic preservation planning and has worked with many communities with resources similar to those of Hastings. McCombs Frank Roos I-I City of Hastings Summary of Reasons to Select Our Team Kathy O'Connell is an acknowledged regional leader in the design of new neighborhoods and has special expertise in New Urbanist neighborhood planning. We believe that the MFRA team may be the only candidate with proven expertise in both public sector comprehensive planning and private sector neighborhood design. The team also includes professionals in natural resources, utilities and GIS. Recent Similar Comprehensive Plans Project manager Bill Weber, in conjunction with Janna King, has completed plans within the past five years three other historic but rapidly growing cities -- Eau Claire, La Crosse and Green Bay. Each of these cities has an historic core, a riverfront and active peripheral development. Each plan addressed land use, transportation, historic preservation, natural resources, redevelopment, urban design, parks and utilities. Public participation and communication were, of course, important elements. The Eau Claire plan won the 2006 Distinguished Planning Award from the Wisconsin APA, and the Green Bay plan won an award from the APA for its use of the local newspaper in public communication. Eau Claire Land Use Plan Urban Design New residential neighborhood design is the largest element of the work of McCombs Frank Roos Associates. Thus, we can prepare illustrative lot layouts for annexation areas efficiently and realistically. Kathy and Bill are presently designing a 600-acre neighborhood for Clive, Iowa. Our recent comprehensive plans have each emphasized guidelines for the design of private and public improvements. A generous number of photos and sketches have been used to illustrate the policies. To see the Eau Claire urban design plan, go to: http://www.ci.eau- claire. wi.us/Departments/CompPlan2oo5/ comp_plan1205.htm Tatonka Waters Neighborhood Design, Buffalo, Minnesota McCombs Frank Roos 1-2 City of Hastings I: IE II: I: I: I: I: I: I: I: . . It It It . . . . I I I I I I I . . . I . . Summary of Reasons to Select Our Team Public Participation and Engagement Our proposal outlines a comprehensive program of public and agency participation including meetings with members of a citizen advisory committee, the general public, regional and county officials, agency representatives, City staff, the Planning Commission and City Council. Our team members have successfully built consensus in numerous challenging city planning projects. Our proposal describes a variety of techniques we propose to use for eliciting comment and fmding acceptable solutions. Project Budget Our project budget is efficient and tightly estimated. It is based on a detailed spreadsheet of tasks and team members and considers the specific number of meetings and the specific number of hours expected to be devoted to each major task. We are, of course, willing to negotiate the budget in conjunction with the work program. I I I I I I I I I I I I [ I I f Enthusiasm Our team enjoys comprehensive planning and would be delighted to work with Hastings. You can be assured of our commitment and service. Our prior planning clients will attest to the timely and personal service they have received. We urge you to contact them. A good plan helps build a great city. McCombs Frank Roos 1-3 Hastings City Introduction to the Firms This proposal is presented by: McCombs Frank Roos Associates, Inc. 14800 - 28th Avenue North, Suite 140 Plymouth, Minnesota 55447 763-259-6695 Project Manager William Weber, AlCP bweber@mfra.com Subconsultants Biko Associates, Inc. 25 University Avenue SE Minneapolis, Minnesota 55414 Bill Smith, AICP, President Economic Development Services, Inc. 3109 W. 50th Street #204 Minneapolis, Minnesota 55410 Janna King, CED, President The 106 Group 370 Selby Ave St Paul, MN 55102 - 1852 Anne Ketz, President McCombs Frank Roos Associates McCombs Frank Roos Associates, Inc., is a multi-disciplinary firm offering professional services in city planning, landscape architecture and civil engineering. Related services include wetland delineation and permitting, ecological studies, geographic information systems and surveying. Established in 1965, MFRA serves cities and counties as well as private land developers. The firm has approximately 100 personnel in two Twin Cities offices and works across Minnesota and western Wisconsin. McCombs Frank Roos Associates presents a team of professionals who have successfully completed comprehensive plans similar to that of Hastings in terms of size, complexity, issues and political sensitivity. MFRA is presently engaged in comprehensive plans for McCombs Frank Roos 2-1 City of Hastings Introduction the Cities of St. Anthony Village (20 percent complete), Milaca (90 percent complete) and Eau Claire (98 percent complete) as well as a complete zoning ordinance revision for Richfield (90 percent complete). Project manager Bill Weber, AICP, is the Director of Community Planning for MFRA and has been a city planning consultant for 28 years. Associate Kristina Smitten is a city planner with a background at the Metropolitan Council. The new office of McCombs Frank Roos Associates. Biko Associates Biko Associates, Inc. is a firm providing professional services in transportation planning, landscape architecture and public involvement. Biko Associates was founded by Bill Smith, AICP, in 1992 and has built a reputation around the Twin Cities and Greater Minnesota. The firm's transportation planning practice includes network models, corridor studies, intersection analysis and transit system planning. Bill Smith has worked with Bill Weber on city planning and transportation projects since the 1980s when they were with BRW, Inc. Biko is also recognized as a leader in the area of public involvement and citizen participation. It is their belief that early and sustained involvement and participation from a well-informed public adds meaning and significance to a planning/design process. Community members, those who will be affected by planning and design outcomes, should be given opportunities to participate in the development of assumptions, the development and refinement of alternatives, and the selection of preferred solutions. Biko is presently working on the West Broadway Corridor Improvement Plan (transportation planning, 30 percent complete) and the North Family Center (public involvement, 10 percent complete), both in Minneapolis, and the Redwood County Land Use Plan (80 percent complete). Bill Smith has 25 years experience in transportation planning with an emphasis on transportation planning and public engagement. He began his career as a professional McCombs Frank Roos 2-2 City of Hastings I Introduction I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I community organizer. His partner, Harold Skjelbostad, RLA, is a landscape architect with 28 years experience in public space, streetscape and park design. The firm is a State-certified Minority Business Enterprise I Disadvantaged Business Enterprise. Economic Development Services Economic Development Services, Inc., provides strategic and operational guidance in the economic development process. Relying principally on the expertise of Janna King, a Certified Economic Developer with over 20 years of experience in the profession, the firm draws on the expertise of other professionals as needed. Areas of competence include: Strategic planning for community or regional development Research and strategy development, including surveys, interviews, focus groups, market research and facilitated strategy sessions Economic development policy, including financing and incentives Tourism development and marketing Transportation-related economic development issues Effective economic development marketing Workforce development Industrial park market analysis Economic Development Services is presently preparing plans for Dakota County (40 percent complete) and Sherburne County (70 percent complete). The 106 Group, Ltd. The 106 Group, located in St. Paul, provides professional services in historic preservation, archaeology, architectural history, interpretive planning, and preservation law and process. The 106 Group has received national recognition as a leader in exploring new ways of integrating the study of archaeology and history with the latest technologies to improve the studies and streamline the process. The firm is certified as a Small and Woman-Owned Business Enterprise. McCombs Frank Roos 2-3 City of Hastings An aerial photograph of the City of Hastings (slightly out of date) with the major roads indicated. It: C C II; Ie It II: II; I: I: I I I I: I: I: I I I I I I I I I I McCombs Frank Roos 2-4 City of Hastings Related Experience This section describes comprehensive planning and other closely related experience by members of our team. Comprehensive Plans . Maple Grove . Eau Claire, Wisconsin . Green Bay, Wisconsin La Crosse, Wisconsin' . Brooklyn Park Northern Area Plan . Fond du Lac, Wisconsin . Hopkins . St. Anthony . Brooklyn Center Minnetonka Shakopee . Vadnais Heights Oakdale . Hutchinson . New VIm . Milaca . Eau Claire City-Wide Alternatives and Concept Plan . Green Bay Alternatives and Vision . Springfield, Missouri . Southeast Springfield Master Plan . Clive, Iowa . Ankeny, Iowa . Dubuque, Iowa . Roswell, New Mexico . Oak Ridge, Tennessee . Green River, Wyoming . Ruidoso, New Mexico . Casa Grande, Arizona . North Chicago, Illinois Urban Design Guidelines Green Bay Urban Design Plan Eau Claire Physical Character Plan . La Crosse Community Image Plan . Transit Station Neighborhood Design Guidelines Mississippi River Critical Area Plans . Minneapolis . Brooklyn Center Lillydale . lover Grove Heights Riverfront Plans Minneapolis . St. Paul . lover Grove Heights Stillwater Northfield . Brooklyn Center Transportation Plans . Every comprehensive plan listed . SEMI Master Plan and AUAR . Sturgeon Lake Road and Railroad Overpass Design Study . Trunk Highway 60 Access Management Plan McCombs Frank Roos Team City of Hastings 3-1 I;; E I: I:: E: I: I: I: I: I: t::: I: t: t: I: I: I: I: t: I: I: I: I: I: I: I: I: I: I: I: E: r; Related Experience and References Comprehensive Plans Maple Grove Comprehensive Land Use Plan The City of Maple Grove, a second-ring Minneapolis suburb, had been criticized for not being sufficiently inclusive in its land use and housing plans. Bill Weber, prior to joining McCombs Frank Roos Associates, helped Maple Grove understand the implications of its plans and policies and craft a new direction. The resulting land use plan and design guidelines promoted a variety of housing styles and price-points in each major neighborhood, a wider overall variety of housing, increased densities and abundant preservation of key natural resources. The plan was praised by the Twin Cities Metropolitan Council and received the Distinguished Planning Award from the Minnesota Chapter of the American Planning Association. Fee: $50,000. 1997. Smart Growth 2022: The Green Bay Comprehensive Plan The Green Bay Comprehensive Plan was notable for its elegant marriage of issues, alternatives, concept plan and functional plan elements. The plan was the product of a process that helped the community identify its most important values and needs, express them as distinctly different alternative futures, engage in a discussion and debate about those values, then translate those ideas into clear, directive policies for use by staff and officials. The text was concise, organized and readable, the GIS graphics were sharp, and there was coherence and consistency within and among the chapters. The analysis of conditions was sufficient to explain the issues but not so long that it could not be understood. The project team helped the Green Bay Press-Gazette newspaper prepare news articles and editorials that brought the newspaper a national journalism award from the American Planning Association. Fee: $450,000. 2000-2002. McCombs Frank Roos Team 3-2 City of Hastings I I I I I I I I I I I I . I . . . . . . . . . I . . I I . I I I Related Experience and References Confluence: The La Crosse Comprehensive Plan Confluence, like Smart Growth 2022, was prepared under the Wisconsin Smart Growth planning legislation. Consequently, it addressed demographics, land use, growth management, transportation, urban design, parks, utilities, community facilities, natural resources, historic preservation and intergovernmental coordination. La Crosse is located at the confluence of the Mississippi, Black and La Crosse Rivers and at the foot of towering glacial river bluffs. Because most of the easily-developed land below the bluffs was occupied, a major concern of the plan to identify locations for growth that were cost-effective and environmentally sensitive. The plan analyzed utility systems, slopes, and market forces to select future neighborhoods and recommended measures such as slope protection and density standards. Fee: $325,000. 2001-2003. The Eau Claire Comprehensive Plan, 1992 Eau Claire is another community, like La Crosse, rich in water resources but undergoing difficult economic changes. The planning process was initiated with a series of workshops by a large committee appointed by the Council that identified problems and opportunities, potential responses, three general alternatives and a concept plan. Fringe growth management, annexation and intergovernmental relations were prime elements of the plan. The final product was summarized with an attractive poster. Fee: $98,000. McCombs Frank Roos Team 3-3 City of Hastings McCombs Frank Roos Team 3-4 City of Hastings I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I Related Experience Eau Claire Comprehensive Plan, 2004 Bill Weber was invited to help update the 1992 plan. This most recent document focuses strongly on the issue of managing fringe growth. A m,yor achievement of this effort was to gain acceptance with the adjacent Towns on a pattern of land use, residential density, municipal annexation and utility extensions that would allow the city to expand in a compact, cost effective manner. Extensive citizen participation from both the City ,and adjacent units of government was one of the keys to this successful planning program. Mr. Weber held thirty meetings with a citizens committee appointed by the Council, conducted two community forums on Saturdays, and provided materials for a Web-site, newsletters, newspaper coverage, and meetings with neighborhood and other civic groups. Fee: $325,000. 2003-2006. Vision 20/20: The Springfield - Greene County Comprehensive Plan The plan was a joint effort of the City of Springfield and Greene County, Missouri. Consequently, the project team was able to craft a vision that encompassed the entire metropolitan community and its hinterland. Urban growth could be managed effectively because of the cooperation of the county on zoning, and features that cross jurisdictional boundaries, such as roads and surface water, could be planned comprehensively. The multi-jurisdictional nature of the process also led to the creation of a joint city-county park system. The plan included a travel behavior inventory, a new traffic model, a downtown plan, a community physical character (urban design) element, a housing assistance plan, neighborhoods plans and an historic preservation plan. Public participation included 12 subject- based committees that advised a citizens' steering committee. Fee: $650,000. 1995-1999. Related Experience and References Southeast Springfield Master Plan This plan for a four-by-five mile area on the southeastern fringe of the City of Springfield, Missouri, was an outcome of the comprehensive plan also prepared under the direction of Bill Weber. The study area included portions of developed neighborhoods and commercial districts plus large tracts of open or semi-developed land and Section- line road corridors. The maps and policies focused on the pattern of land use, roads and utilities with special concern about promoting urban growth that is both cost-effective and attractive. Major alternatives were studied, cost analyses were conducted for public infrastructure, and design guidelines written and illustrated. Reference: Ann Razer, City Planner, 417-864-1615. Fee: $85,000. 2000. Brooklyn Park Northern Area Plan Brooklyn Park needed a plan for its final stage of growth, consisting of nearly 4,000 acres, and it desired to diversify its housing stock by attracting more upper-bracket homes. Rather than require large lots, the resulting product emphasized high-quality public amenities such as a parkway and a linear park along with housing design guidelines. The area also included an office park and a pedestrian-oriented commercial center. A site plan showing building footprints, parking, access, ponding and conceptual landscaping was prepared for the 96th Street corridor, which was one-half mile in length and planned for offices, retail, attached housing, a mixed-use retail-residential node and an amphitheatre for the Minnesota Orchestra. Fee: $69,000. 1998. McCombs Frank Roos Team 3-5 City of Hastings Project Team Kristina Smitten Land Use and Riverfront Planning Kristina came to McCombs Frank Roos from the Twin Cities Metropolitan Council where she worked in comprehensive planning and the Mississippi River Critical Area and MNRRA programs. Kristina is an authority on those programs and has a close working relationship with program administrators. She would also work with Bill Weber on land use and other elements of the comprehensi ve plan. Will Stark Historic Preservation Will Stark would help the City staff update the historic preservation element of the plan. Will has worked on preservation and architectural documentation projects in Minnesota, Iowa, Wisconsin, New York and North Dakota. He has evaluated hundreds of urban, rural, industrial, engineering, commercial, and landscape properties for eligibility for listing on the National Register of Historic Places (NRHP), including many properties in Stillwater. His work has included an NRHP nomination, Minnesota Historic Properties Records documentation, direction of high-quality photographic documentation, and oral histories. He meets the U.S. Secretary of the Interior's Professional Qualifications Standards and is a qualified consultant of the Minnesota Department of Transportation in the areas of architectural history and history. Todd Ullom Natural Resources Todd will advise in the subject of natural resources. Mr. Ullom is an ecologist and wetlands specialist with 15 years of experience in environmental projects in both the public and private sectors. The types of projects that he has completed include wetland delineation, permitting and monitoring, characterization of soils, wetland violation investigations, floodplain delineation and management, hydrological studies, surface water quality monitoring of wetlands and land application of wastewater and sludge. McCombs Frank Roos Team 4-5 City of Hastings Related Experience and References Urban Design Guidelines Green Bay Urban Design Plan This policies and graphics of this plan guide public and private design and investment. Subjects included commercial corridors, local residential streets, neighborhoods, parks, conunercial site design, the proposed parkway system, the downtown and the Fox ri verfront. Eau Claire Physical Character Plan One of the major issues addressed in this document was how to promote or regulate the private design of new residential neighborhoods so they contain many of the desirable characteristics of traditional Eau Claire neighborhoods - sidewalks, street trees, interconnected streets, recessed garages, a mixture of housing types, parks, and small-scale retail areas within a short distance. La Crosse Community Image Plan This plan focused on neighborhood preservation, riverfront revitalization and new neighborhood design in the coulees. There were maps, photos, road cross-section sketches and policies. Transit Station Neighborhood Design Guidelines Bill Weber has prepared development guidelines for planned station neighborhoods along the Northstar Conunuter Rail corridor (Minneapolis to Big Lake, Minnesota) as well as for light rail transit systems in Milwaukee, Cincinnati and Raleigh-Durham, North Carolina. Tran.1t 5upport Area These documents, illustrated with photos and sketches, provided direction to cities and developers on land use types, intensity and mixture, plazas and parks, streetscape, sidewalks and bicycle routes, parking, roads, and zoning. Special emphasis was placed on walkability, human scale and mixed-use development. These are another example of experience in neighborhood scale land use and urban design. I I I I I I I I McCombs Frank Roos Team 3-7 City of Hastings McCombs Frank Roos Team 3-8 City of Hastings -= II: IE -= -= II: . . . E E E E E E E I: I:: E I: I: E Ii: I: t t Ii E Ii Ii E I Related Experience Economic Development Planning and Organization Economic Development Services, Inc. Economic Development Strategy and Workplan I Organization Strategy The Partnership (St. Cloud Area Economic Development Partnership) Economic Development strategy and Workplan I Organization Strategy Advance, the economic development arm of the Green Bay Area Chamber of Commerce Economic Development strategy and Workplan (1999 & 2003) Cambridge Development Alliance Sherburne County Economic Development Strategy and Workplan Elk River, Minnesota City of Sartell Economic Development Strategy and Workplan Sartell, Minnesota City of Becker Economic Development Strategy and Workplan Becker, Minnesota Brainerd Lakes Area Economic Development Strategy Region 5 Regional Development Commission I Brainerd Lakes Area Development Corporation, Staples and Brainerd, Minnesota Partners for Progress Economic Development Strategy and Workplan City of Owatonna, Owatonna Chamber of Commerce, Owatonna Public Utilities, Owatonna Business Incubator City of Cottage Grove Economic Development Strategy and Workplan Cottage Grove, Minnesota City of Jordan Economic Development Strategy and Workplan Jordan, Minnesota Opportunity Industrial Park (Financial/economic impact analysis, tour of competitive business and industrial parks, design, and marketing) City of Cambridge, Cambridge Development Alliance Business and Industrial Park Strategy, St. Cloud Market Area Northern States Power Sherburne County Industrial Park Market Analysis Sherburne County Elk River, Minnesota Business and Industrial Park Market Analysis Red Wing Port Authority, Red Wing, Minnesota Project Team McCombs Frank Roos Associates presents a project team that has worked together before on similar projects and has all the skills needed to help the City of Hastings update its comprehensive plan. Bill Weber, AICP .................Land Use and Project Management Bill Smith, AICP .................................................... Transportation Janna King, CEO ................................... Economic Development Kathy O'Connell, RLA ....................New Neighborhood Design Kristina Smitten ..................Land Use and Riverfront Planning Will Stark.................................................... Historic Preservation Todd Ullom .................................................... Natural Resources Rick Seifert, PE ................................................Utilities Systems Adam Parker, PE .....................................................Surfacewater Julie Wotzcak ...........................................GIS and Cartography Bill Weber, AICP Land Use, Community Engagement and Project Management Mr. Weber is ideally suited to lead, organize and produce the Hastings Comprehensive Plan Update. He is a professional city planner with 28 years experience as a consultant and a specialization in comprehensive planning. He has prepared more than three dozen city comprehensive plans (for communities from 10,000 to 200,000 population) and eleven county land use plans. Bill has experience with land use, growth management, city-township relations, transportation, fiscal impact analysis, city-wide urban design, park systems, natural resources, neighborhood revitalization, downtowns, zoning, public engagement and other aspects of comprehensive city planning. As Project Manager, Bill would be responsible for overall project team direction and coordination, client communications and public presentations. Bill was the project manager and principal planner for everyone of the comprehensive plans described in the Related Experience section of our proposal. McCombs Frank Roos 4-1 City of Hastings McCombs Frank Roos 4-2 City of Hastings i; E It c: E E E:: I: I: c: I: C I: r: r: I: I: I: I: II: II: I: II I: r: I: I: I: E E E . Project Team Comprehensive Plans Bill has managed more than three dozen comprehensive city plans for communities from 10,000 to 200,000 in population including projects under the Metropolitan Land Planning Act. Within the past six years, Bill has completed comprehensive plans for these cities: . Milaca, 2006 . Green Bay, 2003 St. Anthony Village (in process) La Crosse, 2002 . Eau Claire, 2005 . Springfield, Missouri, 2000 pach of these projects involved working with adjacent townships to forge a consensus on city growth. He has created district plans for the final growth areas of Brooklyn Park (4,000 acres) and southeastem Springfield, Missouri (six square miles). Because ofthis background and experience, Bill is adept at synthesizing large amounts of information from multiple sources, communicating to leaders their essential options and recommending strategic courses of action. He is an excellent editor and writer with a good sense of graphic design and page layout. Bill's comprehensive plans are concise, strategic (not merely comprehensive), useable and structured around identifying and responding to issues. Examples of his writing can be found on the Web at: ci.eau-claire.wi.us / comprehensive plan . cityoflacrosse.org / planning / comp plan . ci.green-bay.wi.us / geninfo / planning / plannin~development / planning Cities for which Bill has prepared comprehensive plans include: . Ankeny, Iowa (1990) . New Ulm, Minnesota (1995) . Brooklyn Center (1997 and 1981) North Chicago, Illinois (1995) . Casa Grande, Arizona (1986) Oak Ridge, Tennessee (1986) . Clive, Iowa (1997) . Oakdale, Minnesota (1983) . Eau Claire, Wisconsin (1993, 2004) . Roswell, New Mexico (1985) Fond du Lac, Wisconsin (1990) Ruidoso, New Mexico (1986) Green Bay, Wisconsin (2002) Savage, Minnesota ( 1995) . Green River, Wyoming (1983) . Shakopee, Minnesota (1991) Hopkins, Minnesota (1990) Springfield, MO. (2000) . Hutchinson, Minnesota (1991) . St. Anthony Village, Minnesota . La Crosse, Wisconsin (2002) (1997,1982,2006) Little Falls, Minnesota (1990) Thornton, Colorado (1988) . Maple Grove, Minnesota (1999) . Vadnais Heights, Minnesota (1982) Maplewood, Minnesota (1990) Milaca, Minnesota (2005) . Minnetonka, Minnesota (1998) Project Team Public Participation and Communication Bill has helped build consensus and resolve differences about planning and growth management issues. He has worked with planning committees of up to forty members. He has prepared and delivered public presentations to elected and appointed officials, members of the public and other interest groups. He has led team efforts to build public consensus on difficult policy issues through group discussion, individual consultation, newsletters, focus groups and key-person interviews, nominal-group and similar brainstorming processes, Web sites, project reports, and maps or other graphics. He has, administered, tabulated and analyzed community opinion surveys in conjunction with 13 community planning projects. Bill Smith, AICP Transportation Planning and Community Involvement Mr. Smith would be responsible for the transportation element of the comprehensive plan and work with Bill Weber on public participation tasks. Bill has experience in both transportation planning and comprehensive planning, focusing on the relationships between land use, trip generation, and concept-level roadway design to meet forecast demand. His transportation planning experience includes: . Transportation planning for city and county comprehensive plans . System planning; modeling; functional and jurisdictional classification . Traffic impact analysis . Origin-destination data collection and analysis . Travel demand forecasting . Travel demand management and transportation system management . Access management plans for Interregional Corridors and county highways . Downtown traffic circulation and parking . Neighborhood-level transportation planning and traffic calming . Bicycle and pedestrian planning and design . Transit planning (TDP preparation, route assignment, market research) . Reverse-commute planning and design Bill draws on his background as a professional community organizer to involve residents in planning and design processes to address local, neighborhood, community, and regional transportation and land use issues. It: Project T earn McCombs Frank Roos 4-4 City of Hastings c: It c: E E I::: I::: E: t:: E: I: I: I: I: I: I: C I: I: I: I: I: C C I: I: II: I: I: I: &; Janna King, CEO Economic Development Plan Janna King, who has 27 years of economic and community development experience, will direct the preparation of the economic development element of the plan. Janna prepared the economic development chapter and provided an economic development perspective for comprehensive plans in Green Bay, Wausau and Eau Claire, Wisconsin, focusing on key industries and key development areas. She is presently preparing an overall economic strategy and plan for Dakota County, which gives her very good background knowledge and insight into the opportunities and needs of Hastings. She held economic development leadership positions in Little Falls and St. Cloud, Minnesota, and Midland, Texas for 14 years, and has provided economic development expertise to over 60 clients in 8 states since establishing Economic Development Services in 1993. Her background enables her to understand both the public sector and private sector roles and challenges in community and economic development. She has worked with a number of clients on industrial park market analyses and strategies to maximize industrial tax base. Recognizing that land use and planning can support or constrain economic development, she has teamed with land planning firms on a number of consulting projects, providing development related insights. Kathy O'Connell, RLA New Neighborhoods She has prepared layouts that incorporate narrow lots, rear garages, alleys, sidewalks, street trees and shared driveways balanced by open spaces that protect a site's natural features. Housing types in these neighborhoods have ranged from singles to townhouses and apartments. Her work has won approval from Cities and found success in the market. Kathy will work with Bill Weber on new neighborhood lot layout options. Kathy is a leader in a movement to bring traditional neighborhood design to growing communities in the Twin Cities. Kathy and Bill Weber are currently collaborating on a 640-acre neighborhood design sponsored jointly by the City of Clive, Iowa (a major Des Moines suburb) and the landowners. That plan will include all the features mentioned above plus roundabouts, parkways, neighborhood parks and a greenway. Rick is a professional engineer with twelve years of experience in municipal engineering. His experience includes sanitary sewer systems, water systems, local roadways and surfacewater drainage. II I It It E I: I: Ie Ill: I::: E I: I: r: I: E: II:: c: I: E E: E: It: ~ Project T earn Rick Seifert, PE Utilities Systems Richard's strength is communicating the impacts from various ~ngineering design options to city officials in a manner that aids in the overall decision-making process. His role will be similar to that of Todd Ullom, a technical resources in all matters pertaining to sanitary sewer and water systems. Adam Parker Surfacewater Management Adam has 13 years experience n surfacewater management and planning. He has worked with Bill Weber and Todd Ullom on similar projects, most recently in Milaca and Woodbury. Julie Wotzcak GIS and Cartography Julie would be responsible for all mapping tasks. She is able to work with the City's current GIS and/or AutoCAD graphics data. Julie graduated with a B.S. in Geography with an emphasis in GIS, from Minnesota State University - Mankato in 1999. She has over eight years experience working on a variety of GIS related projects including land use, zoning and park system maps. Prior to joining McCombs Frank Roos Associates, Julie worked in GIS for with the Cities of Lakeville and Prior Lake. McCombs Frank Roos 4-6 City of Hastings References We urge you to call these former clients as they can attest to the quality of our service. McCombs Frank Roos References Michael Huggins City Manager City of Eau Claire 715-839-5028 Projects: Eau Claire Comprehensive Plan, 1992 and 2005 Eau Claire Downtown Plan, 1995 CDBG Consolidated Plan, 1996 Comprehensive Housing Affordability Strategy, 1994 David Duax Chairman Eau Claire Comprehensive Plan Citizens Advisory Committee 715-835-0905 Larry Kirch Director of Community Development City of La Crosse 608-789-7512 Project: Confluence: The La Crosse Comprehensive Plan, 2002 McCombs Frank Roos 5-1 City of Hastings .. ReFerences McCombs Frank Roos 5-2 City of Hastings c a:: J: K: r: I: I: &: I:: I:: I: t;: E E E E E I: I I: . I I I I I Ii I I I I Biko Associates References Carolyn Braun Director of Planning City of Anoka 763-576-2722 Project: Heart of Anoka (NCBD and CRTV) Planning Facilitation Project North Central Business District Redevelopment Plan Central Business District and North Central Business District Parking Plan North Central Business District and Commuter Rail Transit Village Community Connections Plan Pamela Miner Planning Department Supervisor Community Planning and Economic Development City of Minneapolis 612-673-3240 Project: Lake Street (Midtown Minneapolis) Development Objectives and Comprehensive Plan Update Economic Development Services References Brian Bensen County Administrator Sherburne County 763-241-2701 Project: Economic Development Strategy and Industrial Park Market Analysis Gregory Konat Director of Physical Planning Dakota County 952-891-7005 Project: Dakota County Economic Development Plan Peter Thillman Economic Development Director City of Green Bay 920-448-3397 Project: Economic Development chapter of the Green Bay Comprehensive Plan Understanding and Philosophy Understanding We understand that the City of Hastings seeks assistance in preparing a 2030 comprehensive plan in conformance with the Metropolitan Council Guidelines. Assistance is desired on the following general plan components: Primary Responsibilities . Background, policies and objectives . Land use plan Transportation plan . Resource protection plan Economic development Secondary Responsibilities . Housing Historic preservation plan . Water resources plan . Comprehensive sewer policy plan Implementation plan . Parks and open space plan I I I ! I t I E [ I I I Effective public engagement and communication are essential to the quality and acceptance of the plan. The consultant should propose a comprehensive program of meetings, workshops, interviews, staff meetings and public communications that runs throughout the entire planning process. The consultant should assume the lead role in public participation, with the City staff play9ing a support role. Philosophy and Approach Our philosophy and approach to preparing city comprehensive plans is outlined below and described in detail in Appendix B. 1. Effectively involve the public and agencies 2. Capitalize on amenities, location and access 3. Link land use and economic development 4. Promote redevelopment and infill growth 5. Emphasize urban design 6. Provide concise and understandable background information 7. Prepare a usable plan 8. Make the plan strategic but comprehensive 9. Meet the requirements of the Metropolitan Council 10. Assign an experienced project manager 11. Collaborate with City staff. I, I I I McCombs Frank Roos 6-1 City of Hastings McCombs Frank Roos 6-2 City of Hastings . I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I Understanding and Philosophy Pattern of Land Use, 2005 (Source: Metropolitan Council) Work Program When updating the Hastings Comprehensive Plan, existing text and maps will be re-used to the extent that they are still accurate and relevant. We will continue to follow the outline and structure in the 2000 plan to the extent possible. The use of ESRl software will aLso allow the City to easily calculate land use acreages as required by the Metropolitan Council and supply the Council with digital data for its regional mapping needs. We would confer with City staff to refine this work program and our preliminary project budget, especially in regard to mapping and the need to update the Surface Water Management Plan and the Water Supply Plan. To prepare the following work program, we reviewed the Regional System Statement for Hastings issued by the Metropolitan Council as well as the Local Planning Handbook from the Council. Following is an outline of our work program. Detailed task descriptions are provided following the outline. 1.0 Background and Issues 1.1 Base Maps 1.2 Previous Plans Review 1.3 Community Reconnaissance 1.4 Key-Person Interviews 1.5 Demographic Forecast 1.6 Land Use Analysis 1.7 Special Resources 1.8 Transportation Analysis 1.9 Economic Development Analysis 1.l0 Housing Analysis 1.11 Parks and Open Space Analysis 1.12 Urban Design and Neighborhoods Analysis (optional service) 1.13 Conditions and Issues Report McCombs Frank Roos 7-1 City of Hastings Work Program 2.0 Alternatives and Concept Plan (optional service) 2.1 Major Alternatives 2.2 Concept Plan 3.0 Plan Elements 3.1 Introduction and Summary 3.2 Land Use Plan 3.3 Transportation Plan 3.4 Parks and Open Space Plan 3.5 Economic Development Plan 3.6 Housing Plan 3.7 Historic Preservation 3.8 Water Resources Plan 3.9 Urban Design Plan (optional service) 4.0 Implementation Program 4.1 Implementation Program 4.1 Official Controls 4.2 Capital Improvement Program 4.3 Plan Monitoring and Evaluation 5.0 Document Refinement and Production 5. I Draft Documents 5.2 Final Documents 5.3 Deliverables 6.0 Public and Agency Participation Program 6.1 Participation for Major Tasks 1.0 and 2.0 - Analysis and Concept Plan 6.2 Participation Elements for Major Task 3.0 - Plan Elements McCombs Frank Roos 7-2 City of Hastings Ii. It ~ c: &: I:: E: I:: c: E: c: I:: E: I: I: I: I: I: I: I: I: I: I: I: I: E: J: I: I: I: a: F Work Program 1.0 Background and Issues 1.1 Base Maps Prepare a map of the City's streets and parcels using digital data provided by the City. 1.2 Previous Plans Review Review the previous comprehensive plan and any other specific studies or plans prepared since that time. Review the Regional System Policy Plans and the City's Regional System Statement. Inspect the community with a member of the City staff. 1.3 Community Reconnaissance . Tour the community with members of the City staff to learn about conditions and opportunities. . Photograph conditions. . Verify the map of existing land use. . Identify and understand locations of recent growth, natural resources, constraints and opportunities for growth, and elements that may affect municipal costs. . Interview key individuals as identified by City staff. . Interview major land developers and builders who are presently (or in the recent past) working in or near Hastings. 1.4 Key-person Interviews Conduct interviews in City Hall with people knowledgeable about the subjects to be addressed by the comprehensive plan. These persons, who will be selected by the City, may include elected or appointed officials, City staff, local land developers, business owners, concerned citizens and others. 1.5 Demographic Forecast Review the forecasts of population, households and employment provided by the Metropolitan Council and determine if they appear to be accurate. Otherwise, recommend changes. Update the demographic profile of the 2000 plan using data from the 2000 US Census. McCombs Frank Roos 7-3 City of Hastings McCombs Frank Roos 7-4 City of Hastings .. m: -= II:: -= c: E: I:: c: II:: II;: E: E: I:: a: I: I: II: I: J: J: I: a: I: I: E E I: E E E F Work Program 1.6 Land Use Analysis Update, expand or modify the current land use analysis text from the 2000 plan. The City will be asked to supply a digital copy of an up-to-date and accurate map of existing land use. The Metropolitan Council's recent map of existing land use may be used or updated by hand for digitizing. Map and analyze the current pattern of land use including surface waters, using the Metropolitan Council's standardized land use categories and definitions. Describe any apparent land use incompatibilities and locations potentially needing redevelopment or land use change. Prepare a written and graphic analysis of the land use pattern for Hastings and its vicinity addressing factors such as: . Existing land use in Hastings and adjacent cities and townships. . Natural conditions as they create opportunities and constraints. Map and describe the natural limitations for development in and around Hastings. . Review the housing stock in terms of conditions, types and locations. . Existing land use plans of Hastings and adjacent townships. . Hastings fringe development trends. Ten-year history of housing starts in Hastings. Rate of housing growth in adjacent townships and cities. Development trends and practices of adjacent cities and townships. Inspect locations anticipated as the locations of development proposals over the next ten years . Forces affecting fringe growth. Fringe growth and its relationship to the provision of public services and facilities, fiscal health, sensitive environmental features, and traffic and transit. . Identify and discuss with text and maps the major physical and institutional factors to be considered regarding future land development around Hastings. These may include the ability to serve various locations with sewer, water, roads and parks; suitability for commercial or industrial development; and existing large-lot residential development. Identify on a map, locations of low-, medium- and high-cost growth potential. This map may be used in a later phase ofthe planning process to design land use, street system and other public facility staging plans and an annexation staging plan. This task is not intended to be a fiscal analysis of possible annexation locations. . Existing Hastings sewer and water service areas. Known physical limitations to such service areas. . Land used for agriculture; locations of prime or highly productive soils. . Hastings residential neighborhood patterns, including stability and revitalization, vacant land and infill development needs, (re)development Work Program need and potential; blighting influences; design standards such as street and housing setback regulations; neighborhood physical image issues. o Describe and map the location of any areas that the community desires to study for potential redevelopment or intensive rehabilitation during the next ten years. Hastings commercial and industrial areas: patterns and directions of growth, development potential, design and aesthetic concerns (relate to the Economic Development Analysis). o Review the zoning ordinance and map o Objectives, policies and the plan map from the prior comprehensive plan. o Forecast the approximate acreage of land needed for residential and non-residential development in five year increments to 2030. o Identify and describe major land use and development issues, particularly in fringe locations. 1.7 Special Resources Describe with text and maps the current conditions and locations of: . Aggregate mining, including local regulations, expansion plans and estimated remaining life of operations. . The Mississippi River Critical Area and the Mississippi River National River and Recreation Area. Review and summarize the prior plans. Note any major changes that have occurred in the river corridor that may affect implementation of those plans. Based on the date that those plans were last updated, note the changes in State regulations regarding the Critical Area. . Solar Access: local regulations. 1.8 Transportation Analysis Roadways Prepare an analysis that meets the requirements of the Metropolitan Council and the needs of the City of Hastings. Analyze auto, transit, bicycle and pedestrian transportation with emphasis on the needs for new roadways in the developing perimeter of the community. The MFRA team will coordinate with City, County and Metropolitan Council staff. Existing Plans: Review the prior transportation plan to identify already defined issues and solutions. Review the regional 2030 Transportation Policy Plan as it applies to Hastings. McCombs Frank Roes 7-5 City of Hastings McCombs Frank Roos 7-6 City of Hastings .. m E E E E E II E E I: E E a:; E t E Ii I: I: E E E I I I I I I I I I Work Program Existing Network: Analyze the existing roadway network for issues of continuity, interconnectedness, capacity and safety. Functional Classification: Prepare maps of the functional and jurisdictional classification of roads. The functional class system will be consistent with the regional system. Define the functional classes in a table. For each of the Principal and A-Minor Arterials, the map will show: o Existing and proposed number of lanes o Current daily traffic counts according to the MnDOT traffic volume maps o Forecasted 2030 traffic volumes from the Met Council. Traffic Analysis Zones: Prepare a map of the regional traffic analysis zones. Planned Improvements: Describe planned improvements to the metropolitan highway system listed in Tables 4-9 and 4-10 of the Metropolitan Council Transportation Policy Plan as they affect the City of Hastings. Safety: Identify major roadway safety problems by consulting with the City Public Works Director, the City Police Department and the County Transportation Department. Transit and Para- Transit Describe existing transit routes and paratransit service. Identify Hastings's transit market area as shown in the Transportation Policy Plan. Map existing and planned transit corridors from the 2030 Transportation Policy Plan. Pay special attention to the potential for the Red Rock Corridor commuter rail line, the potential station location and the possible long-term opportunity for land use changes. Review the previously-prepared station neighborhood plan. Map the location of: o Existing park-and-ride facilities from Figure 2-1 of the Transportation Policy Plan. o Potential park-and-ride facility sites identified in Figures 5-1 through 5-4 of the Park and Ride Facility Site Location Plan. o Existing and planned passenger facilities such as transit centers and stations, especially the Red Rock commuter rail line station. Aviation Map and describe any aviation navigation aids, seaplane or heliport facilities and aspects of the Airport Influence Area to the extent its applies in Hastings. Work Program 1.9 Economic Development Analysis Describe current economic development programs, organizations and initiatives by the City and the County as they affect Hastings. Interview key economic development leaders. Summarize elements of the Dakota County Economic Development Plan that may affect Hastings. Review major employment areas, business and industrial parks, and general patterns of land use, roads and infrastructure as they may affect economic development. Identify major economic development issues. 1.10 Housing Analysis Review the outline of the housing analysis and the subsequent text and maps (both prepared by the City staff) and offer comments and recommendations. 1.11 Parks and Open Space Analysis Incorporate the analysis of conditions from the updated Parks System Plan. 1.12 Urban Design and Neighborhoods Analysis (optional service) Identify Urban Design Issues and Opportunities Identify and describe with photos and text the major opportunities, problems and issues relating to the physical image of the city. Through site visits and interviews with City representatives (e.g., staff, Advisory Committee members), identify and describe with photos and text the major opportunities, problems and issues relating to the physical image of the City. Anticipated subjects include: Commercial and industrial development (especially along major roadways) Residential neighborhoods Major institutional areas (e.g., hospital complex) Community entrances and major traffic corridors The natural environment (e.g., bluffs, wooded hillsides, the rivers) Neighborhood Analyses Prepare a written and graphic summary of the major issues, problems and opportunities facing the identified planning districts. Differentiate this analysis from the city-wide review of land use, transportation and other elements. Concentrate on subjects of neighborhood revitalization or stabilization, infrastructure, identity, image and organization. McCombs Frank Roos 7-7 City of Hastings Work Program Visual Preference Survey Prepare and administer a visual preference survey of the areas within and around the City. This would involve ranking of a series of about 100 photographic slides illustrating a variety of physical elements that reflect the physical character and image of the City and surrounding area. The slides would be shown to the assembled members of the Advisory Committee at its second meeting. Participants would numerically rank each image during the first viewing of the slides. The slides would then be re-shown and the participants would discuss their rankings. The purpose of this discussion would be to raise the participants' awareness of their environment and educate them regarding features that help create a livable community. This discussion tends to be more important and revealing than the actual scoring. However, the ranking results could be collected and tabulated for later analysis by the City if desires. Summary Report The results of the environmental preference survey and subsequent discussion will be summarized in a report. The purpose of this report will be to describe and evaluate the existing physical character of the City and surroundings and summarize the key issues and opportunities impacting the overall physical appearance of the built environment. This report will be incorporated into the Conditions and Issues report. 1.13 Conditions and Issues Report Summarize in writing what was learned from Tasks 1.1 through 1.11. Emphasize a concise and strategic presentation that helps community leaders really understand what are the key growth management factors and questions facing the community. Conclude with a listing of the major planning issues - questions that should be discussed, debated and resolved in light of the other issues during the planning process. McCombs Frank Roos 7-8 City of Hastings . I I I I I I . . I . . . . . . I I I I I I I . . . . . . . I I Work Program 2.0 Alternatives and Concept Plan (optional service) 2.1 Major Alternatives Prepare approximately three general alternative courses of action. The themes for these alternatives will be suggested by and respond to the major issues. It may be useful to conceive these options as pure or abstract forms of potential courses of action with the expectation that none of them would be chosen to guide the completion of the Hastings Comprehensive Plan. Positive aspects of each could be identified and brought together to create a preferred general development pattern. Likewise, creating alternatives that are extreme expressions of the major issues can help generate a discussion about those issues and begin to resolve them. Create generalized land use plan alternatives for the city that take into account current development and land use patterns, employment locations, roadways, major utilities, opportunities for preserving major open areas or corridors (greenways) and underutilized land areas. Meet with City staff to review and refine the alternative scenarios. Ensure that the alternatives reflect the full range of feasible choices and that each is presented with an equal degree of conceptual sophistication, coordination and graphics. Create new alternatives as determined advisable. Limit the number of alternatives to approximately three so that they focus on the major factors and so that adequate evaluations can be conducted. Redraw the alternatives as needed. Evaluate the alternatives in terms of their general impacts on the transportation system, the public utility systems and infrastructure costs. These other factors may include effects on environmental and natural resources, quality of life, access to and quality of community services and facilities, housing affordability, neighborhood quality, indirect costs to various socioeconomic groups, economic development and regional economic competitiveness, and/or likelihood of implementation. Involve the team members who were responsible for the transportation, utilities and environmental elements. The land use alternatives will be reviewed to identify improvements that would be needed to the transportation, water, sanitary sewer and storm sewer systems. 2.2 Concept Plan Prepare a Concept Plan that is a partial step between the alternatives and detailed plans for the districts and the City as a whole. This document will be an opportunity to make a first round of decisions about the direction of the plan, and McCombs Frank Roos 7-9 City of Hastings Work Program . -= McCombs Frank Roos 7-10 City of Hastings .-: -= c: II:: II:: II;: I;: I;: I; E: I::: I:: I: I: I: I: I: I: I: I: I: I: E: E: I: C C C a: t= it will guide the more specific recommendations that are to follow. Elements of this document would include: · A prose description of the plan including major themes . Major goals . Overall development principles and preliminary concepts in the major subject areas - land use, community physical image, parks and open space, transportation, utilities and implementation . The preferred development alternative - a very generalized land use map Review the Concept Plan with the Advisory Committee, the Plan Commission, the City Council and the community as a whole at the Community Forum #1. I I I . . . I I . I I I . I . . I . I I I I I I I I I I I I I I Work Program 3.0 Plan Elements The plan elements will each consist of: . A list of the major issues for each subject . A summary of the concept plan as it applies to each subject (optional) . A short number of objectives and several policies or actions that address each objective . One or more maps or other graphics to supplement the policies. (For examples of this approach, please refer to Bill Weber's recent comprehensive plans for Eau Claire, La Crosse or Green Bay, Wisconsin.) The plan may be organized either following the 2000 plan's outline or the policies and strategies may be rearranged by subject. 3.1 Introduction and Summary Describe the purpose of the plan, the planning process, and the format and contents of the document. Prepare a summary of the plan including the purpose, format and contents, major themes, plan elements and public participation program. Include one or more major maps, such as a combined land use and roadway functional classification plan. Include a credits page(s) drafted by the client. 3.2 Land Use Plan 3.2.1 Land Use Plan Map and Policies Update the existing map and text describing the future desired pattern of land use in Hastings. Incorporate ideas from the City staff and the Citizens Advisory Commission particularly as they relate to land use incompatibilities and potential redevelopment. Prepare a table identifying the acreage of each land use category and the forecast population, households and employment for the years 2010,2015,2020,2025 and 2030. Within each five-year stage, evaluate the implications for all local infrastructure. Demonstrate that the City is capable of providing necessary local facilities and services to accommodate its planned growth. Include the volume of anticipated sewage flow, which must correspond with the five-year increments in the plans ofthe City's interceptor sewer area. Include a map showing the surface water areas that the City plans to maintain. Describe strategies that the City will use to: McCombs Frank Roos 7-11 City of Hastings Work Program . Accommodate growth . Make efficient use of existing and planned infrastructure . Plan for development that links land use to transportation service . Provide a mixture of housing opportunities . Strengthen employment and tax base . Protect historic sties . Implement the state requirements for the Mississippi River Critical Area and the federal requirements for the Mississippi National River and Recreation Area. . Protect solar access . Protect aggregate deposits . Protect natural resources. These should be consistent with the regional plan strategies listed under "Community Role" in the 2030 Regional Development Framework. Document that the land use plan is consistent with the 2030 Regional Development Framework forecasts and conforms to the Regional System Plans. Consult the City's planning area designation and corresponding policies relative to density and the forecasts expressed in the City's System Statement. Use the Met Council's standard calculation of net development acres and net density to measure the City's capacity to accommodate residential development. 3.2.2 Critical Area I MNRRA Plan Amend the Mississippi River Critical Area / MNRRA Plan to address state regulatory changes since the prior version and address the disagreement between the City and the agencies of planned density near the downtown. (This is similar to the problem with which Bill Weber assisted the City of Minneapolis on their Critical Area Plan.) 3.2.3 Lot Layouts for Annexation Areas Prepare sketches illustrating possible configurations of residential single-family lots and attached residential buildings in areas that are being considered for annexation. We propose that the locations to be designed and the areas to be covered be refined after consultant selection along with the budget for this task. McCombs Frank Roos 7-12 City of Hastings I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I Work Program 3.3 Transportation Plan Update the transportation chapter of the current comprehensive plan with an emphasis on identifying approximate alignments for future collector and minor arterial roads. The focus of this work will be to update the 2000 plan with projects that have been accomplished since that time and new capacity, safety of continuity problems. Use the 2000 maps and text to the extent that they are still accurate and relevant. Meet the Metropolitan Council's requirements for the transportation chapter of a local comprehensive plan. Highways and Streets Functional Classification: Prepare a map showing the future functional classification of roads, particularly the Principal and A-Minor Arterial Roads. Describe the classifications using a matrix. Emphasize setting the general alignment and classification of future collectors and minor arterials in the developing periphery of the city. For each Principal and A-Minor Arterial, the map will show: existing and proposed number of lanes, current daily traffic counts according to the Mn/DOT traffic volume map, and forecast 2030 traffic volumes. Coordinate the future thoroughfare plan with the land use plan. Include a table indicates for each functional class, the right-of-way width and the range of the number of lanes. Establishing ROW width is essential in subdivision design and in protecting the future of the road system. Jurisdictional Classification: Describe any planned changes in the jurisdictional classification of roads. Traffic Forecasts: Prepare traffic forecasts using the Metropolitan Council's regional traffic forecasts (assuming they reflect Hastings' expected growth). If not, use a trend analysis. (If system modeling or intersection analysis are needed, the work program and project budget will be renegotiated.) Allocate the Met Council's forecast of 2030 population, households and jobs to the City's Traffic Analysis Zones based on the land use plan map. Capacity Improvements: Identify the design capacity of the local, county and regional road network and document whether anticipated growth will exceed capacity. Prepare a map and text describing major planned improvements to the local, county or regional road systems in Hastings. If the land use plan includes expansion to accommodate regional growth, the transportation plan will document the need to provide new or expanded transportation facilities and capacity. McCombs Frank Roos 7-13 City of Hastings McCombs Frank Roos 7-14 City of Hastings . I It E E I: E E E I: I:: I:: E: I: I: E: I: I: I: I: I: I: I: I: II: II: II: I: I: I: I: Ii Work Program Safety: Identify safety problems that the City of Hastings anticipates as the comprehensive plan is implemented and development occurs. The governmental unit responsible for each road will be asked to submit an inventory of safety problems and a plan for improvement in its transportation plan. Possible improvement strategies include access management, intersection changes and signal timing. Access Management: Incorporate the access management guidelines of the Minnesota Department of Transportation or of Dakota County into the transportation plan (and, ultimately, into the zoning and subdivision ordinances). Transit and Paratransit Map or describe existing transit routes, paratransit services, existing park-and- ride facilities and existing passenger facilities such as transit centers or stations. Identify Hastings' transit market area as shown in the 2030 Transportation Policy Plan. Identify desired future transit service options consistent with the Transportation Policy Plan's transit system service areas (Table 4-1 and Appendix M). Include a policy that Hastings will work with the Metropolitan Councilor with an opt-out transit provider to determine future transit services consistent with Hastings' transit market area and its associated service standards and strategies. Identify planned improvements to transit passenger and support facilities such as bus stops, shelters, transit centers and park-and-ride lots. ADA bus stops should be located along bus routes. Bicycles and Pedestrians Prepare a map and text describing planned improvements to bicycle routes and sidewalks. Promote interconnected local streets, striped lanes or paved shoulders on arterial roads, and off-road paths in parks and greenways. Aviation Address airspace protection in the plan. The protection is for potential hazards to air navigation including electronic interference. Airspace protection should be included in local codes and ordinances to control the height of structures especially when conditional use pennits would apply. Include a policy on the notification to the FAA as defined under CFR - Part 77 using the FAA form 7460-1, "Notice of Proposed Construction or Alternation:' ( J Work Program I C I I I I I I I I I I I I I I I I I 3.4 3.5 3.6 3.7 3.8 Parks and Open Space Plan Incorporate the Parks and Open Space Plan as a chapter of the comprehensive plan. It is expected that the text and maps will be prepared in a format by which they can easily and compatibly be melded into the comprehensive plan. Economic Development Plan Prepare strategies and program for improving the economic vitality of the community and making it attractive for new business investment and job creation to create a more balanced tax base for the long-term fiscal stability of the City and provide quality employment opportunities. Identify the public investments needed to support the economic development goals. Begin with the economic development analysis and strategies included in the land use plan chapter of the 2000 comprehensive plan. Housing Plan Review the City's outline for the Housing chapter and the subsequent Housing Plan text and maps. Meet to offer comments and recommendations during the process of preparing the draft. Historic Preservation Review the City's outline for the Historic Preservation chapter and the subsequent Historic Preservation Plan text and maps. Meet to offer comments and recommendations during the process of preparing the draft. Water Resources Plan Summarize the Water Resources Plan if the City wishes it to be included in the comprehensive plan during the time that MFRA is under contract. That plan should address at a minimum: . Metropolitan Sewer Service . Surface Water Management . Water Supply Planning McCombs Frank Roos 7-15 City of Hastings Work Program 3.9 Urban Design and Neighborhood Plan (optional service) Based on the results of the environmental preference survey and community open house meetings, develop a series of design principles that delineate the community's preferred physical image in the areas and districts studied. Illustrate principles with a "design vocabulary" of buildings and sites that are considered "exemplars" - models of good design. Prepare objectives and policies that address the appearance of the city in regard to both private and public property. Explain the policies using a generous number of photos and sketches from Hastings and other communities. Address: Overall urban character The regional setting Gateway, entries and views Neighborhood identity Mixed-use development Site design Pedestrian-friendly street network Major road corridors Parkways Downtown Parks Riverfronts Neighborhoods Plan Prepare objectives and policies that address: Neighborhood identity New residential neighborhoods Established neighborhoods Housing diversity and design Neighborhood services and facilities Neighborhood organization Major institutions in neighborhoods McCombs Frank Roos 7-16 City of Hastings Work Program 4.0 Implementation Program The Metropolitan Council requires that the City describe tools that will be used to implement the plan and to update their official controls within nine months of the approval of the plan. 4.1 Implementation Program Prepare a list of all the major short- and mid-term actions recommended by the Comprehensive Plan. This table should indicate for each action a description, its priority, the responsible agency and the required coordination. 4.1 Official Controls Update the comprehensive plan in terms of the ordinances and other tools that the City may use to implement the ideas of the plan, accommodate growth consistent with the 2030 Regional Development Framework forecasts, provide land use and transportation connections, and protect natural resources. Each will be related to one or more of the plan subjects such as land use, transportation, housing, parks or water resources. Examples include: . Zoning or subdivision ordinance amendments that allow mixed use development or higher housing densities . A land use plan that includes densities that may facilitate greater housing affordability. . Fiscal tools such as tax abatement, bonding or tax increment financing . The application review process . The public participation process . The use of the land use plan map . Special studies or district plans . Building codes . Design requirements . Affordable housing assistance through development and preservation programs . Home improvement and housing assistance programs through the housing and redevelopment authority . Official controls and land use regulation aimed at facilitating construction of affordable and lifecycle housing. 4.2 Capital Improvement Program Include a five-year capital improvement program for four areas: . Transportation . Wastewater . Water supply . Parks and open space facilities. Specify the timing and sequence of major local public facilities that will ensure that development occurs in accordance with the plan. Wastewater, water supply McCombs Frank Roos 7-17 City of Hastings McCombs Frank Roos 7-18 City of Hastings .. I . . II I II I: II I I: I: II II II II I I I iii iii iii III III Ii Ii Ii I II Ii I Ii Work PrQ9ram and parks CIPs will be provided by others. Provide criteria for ranking projects in priority based on the comprehensive plan. 4.3 Plan Monitoring and Evaluation Establish policies for the periodic review and amendment of the Comprehensive Plan, including timing, responsibility and citizen participation. Propose means to promote the regular use of the plan by staff and officials in decision-making. Propose means by which staff, officials and the public could continue to be kept aware of the existence of the plan, its value and its functions. Discuss the use of internet communications as a means of allowing the public to read the latest version of the plan's text and graphics. 5.0 Document Refinement and Production Draft Documents Prepare semi-final edits of all previous text and maps. Prepare each section of the plan (e.g., Land Use) so that it can be copied and bound as a stand-alone document and also as a chapter in a three-ring binder. Include a generous number of good-quality photographs, with captions, to illustrate the ideas in the text and to enliven the appearance of the document. Final Documents Prepare final edits of all text and graphics after approval of the plan by the Common Council and staff. Deliverables . 50 copies of the approved, complete Comprehensive Plan. . All text in Microsoft Word format. . All maps in ESRI ArcView format. . All Microsoft PowerPoint files. All maps will be converted into Microsoft PowerPoint slide shows. . The entire plan per chapter converted into Adobe Portable Document Format (PDF) to be placed on the City's Web page. . One original paper set of all plan document pages. All data and text used in the plan will become property of the City of Hastings. Work Program 6.0 - Summary of Public Communication and Involvement 6.1 Participation for Major Tasks 1.0 and 2.0 - Analysis and Concept Plan The roles of the three major review and bodies are understood to be as follows: Citizens Advisory Committee: This group will be appointed by the City Council for the purpose of advising the staff and consultant on the preparation and review of the comprehensive plan, It will send to the Planning Commission a draft comprehensive plan. Members may include persons from the Planning Commission and/or City Council. Planning Commission: The City Planning Commission is authorized to prepare the comprehensive plan and recommend (by a majority vote of the Commission) its adoption to the City Council. City Council: The City Council is authorized to adopt the comprehensive plan with a majority vote of the Council. Meetings with the Comprehensive Plan Advisory Committee It is proposed that the City enlist members for the Citizens Advisory Committee (CAe) from the numerous committees and commissions that presently exist and others as needed in Hastings. The CAC Committee would provide input and reaction to the work of the staff and consultants throughout the planning process. It is recommended that some members of the Planning Commission and City Council be on the Advisory Committee. Facilitate four evening meetings to review and refine the analysis of conditions and identification of issues. Visioning Exercise with the Citizens Advisory Committee At one of the early meetings with the Comprehensive Plan Citizens Advisory Committee (CAe) conduct an exercise to elicit and record ideas about the future of Hastings. Capture all ideas, not just those that are directly related to the elements of the comprehensive plan. Use a "nominal-group" brainstorming technique to promote the unrestricted flow of ideas. Review and summarize the key ideas and themes with the participants. Prepare a written summary for the Planning Commission and staff. McCombs Frank Roos 7-19 City of Hastings Work Program II IJ Staff and Agency Meetings Meet with the City staff and representatives of outside agencies (e.g., county Department of Transportation) to obtain information, review draft plan elements, etc. II II II m III II 1m ~ II II II II Community Forum #1: Analysis, Issues, Alternatives and Concept Plan Community Forum #1 should be a Saturday morning affair in a large meeting room. This event might include: . Large maps of all the analysis materials on the walls with "docents" to explain and answer questions . Results of the community opinion Web-based survey . Continuously running slide show about Hastings . The conceptual alternatives . The Concept Plan . A PowerPoint show and presentation explaining the analysis of conditions, the alternatives and the draft Concept Plan . Comment cards for citizens to record their thoughts . Fun events for children - draw a future Hastings . Pastries, coffee and juice . Elected and appointed officials and senior staff available to hear comments II McCombs Frank Roos 7-20 City of Hastings II II II E I I I Ii Ii Ii I Ii Ii I I: I I Neighborhood and Interest Group Meetings The McCombs Frank Roos team would assist the City staff if they wished to meet with neighborhood or local interest groups by providing PowerPoint shows at various stages of the project. Website Provide written and graphic materials describing the project for the City to use on a page in its Website. Newsletters We encourage the City to publicize the planning process, participants and products in the Hastings municipal newsletter. Newspaper Coverage We would assist the City staff with interviews with a reporter from the Hastings local newspaper in order to publicize the planning process, participants and products. (We have used local newspapers successfully on most of our other projects. The Green Bay Herald received a national APA award for their coverage of that City's comprehensi ve plan.) . I . I I . . I I I I I I I I I I I I I I I I I I I I I I I I I Work Program 6.2 Participation Elements for Major Task 3.0 - Plan Elements Meetings with the Comprehensive Plan Advisory Committee Facilitate five evening meetings to review and refine the draft plan elements. Community Forum #2 Facilitate Community Forum #2 to present and explain the draft plan and receive comments. Meetings with the Planning Commission and City Council Help the City staff brief the members of the Planning Commission and City Council the progress of the project, and solicit their comments. Participate in one public hearing with the Planning Commission and one with the City Council. The City Council should consider the updated plan, give it preliminary approval subject to Metropolitan Council review, and authorize the submittal of the plan to the Metropolitan Council. Final approval and adoption must occur within nine months of the time the Metropolitan Council has approved the updated plan. The City staff should submit two final, locally-adopted copies of the plan to the Council. Newspaper Coverage Continue to nurture the working relationship with editors and reporters from the Hastings Star Gazette to obtain regular and favorable news and editorial coverage. Web Site Provide written and graphic materials describing the project for the City to use on a page in its Web site. Newsletters We encourage the City to publicize the planning process, participants and products in the Hastings municipal newsletter. Newspaper Coverage We would assist the City staff with interviews with a reporter from the Hastings Times in order to publicize the planning process, participants and products. Neighborhood and Interest Group Meetings The McCombs Frank Roos team would assist the City staff if they wished to meet with neighborhood or local interest groups by providing PowerPoint shows at various stages of the project. McCombs Frank Roos 7-21 City of Hastings Work Program . I t: J J: i: i: 1= 1= 1= -= -= E: E: t t t = Metropolitan Council Communicate with the Council's Sector Representative as needed to ensure that the plan is prepared according to the Council's requirements and that regional issues are adequately addressed. Provide draft copies of the plan for the City staff to submit to the Metropolitan Council after the City Council has approved it but before final adoption. Include copies of any comments received from adjacent governmental units or affected school districts. Communicate with the Met Council's Sector Representative during the review period. The Council has up to 120 days to complete its review of and comment on the updated comprehensive plan. Work with City staff to amend the plan if the Metropolitan Council requires a plan modification. .. 10 .. to .. to . . . . McCombs Frank Roos 7-22 City of Hastings Project Schedule McCombs Frank Roos Associates could begin the comprehensive plan update project by September 1,2006, and complete it within 12 months. The table below shows the major events. Sept Oct Nov Dee Jan Feb Mar Apr May June July Aug MAJOR TASKS Document Refinement Background and Issues Alternatives lit Concept Pla~__ Plan Elements !fI1j>ll!l11el1~ti()n l>'-Oll"!I11_nn PARTICIPATION AND COMMUNICATION CAC Meetin s Plannin Commission Reviews Keeping a project on Schedule We follow these techniques to keep a project on schedule: 1. Set a Schedule. Agree upon a written schedule of meetings or submittal dates so that expectations are clear and there are interim deadlines for work. 2. Communicate. Communicate frequently with the client by telephone, e-mail and in person. 3. Provide Materials in Advance. Provide review materials in advance of meetings to that effective reaction can be obtained at the meeting. 4. Clear Direction. Provide clear, written direction to subconsultants or in- house team members about the schedule. McCombs Frank Roos 8-1 City of Hastings Project Budget The McCombs Frank Roos team has prepared the following preliminary budget based on the preceding work program. We would be happy to negotiate and refine the two of them together if selected. We could charge on an hourly basis with a not-to-exceed maximum. TASKS Weber O'Connell Smith rI[__~~_<<!i!_~Q~~~_I~~_~ ITl Base M~________ 2 :.1..? _~ ~~~~9~~J~!~~---.Beview _ _______ _ __00_ 2 11.3 I Community Reconnaissance _ _. ---~r--- it}---t6~~~~n~~~~__--------- B 11.6 Land Use Pattern 24 1.7 iSoecial Resources 1_8 !Transoortation Analvsis 1.9 ___II::C()~f?!llJ!:_~~~____ 1.10 --jHousinQ Analvsis 1.11 _ ~~~_i:l--'!~-.9E~Space__~~~_ 1.13 Conditions and Issues Report --- --~ - - 10-'Plan Elements 3.1 Plan Summary 3.2.1 Land Use and Growth Management Plan 3.2.2 Critical Area I MNRRA Plan __~ _____ ~~2.~_ Lot ~g~_ ____ ______________________ __ ___ 3.3 Transportation Plan 3.4 Parks Plan 3.5 EconomicDeveloDmeniP-fan r~J- ~:~~n~q;:ervationPian ~&___I-,^,~~~~__F:leS~l!~es Plan __________ ___ , i4.0 i Implementation Pro~uam 4.1 Imolementation Plan i 4.2 Plan MonitorinQ and Evaluation ~---- PlanReflnemetu and-Production - - ----- __n__ ------- on ___ -- - 2 16 8 32 4 : a --T- -- -- . 8 .L '32 161-~8- + ---. ---r- --- fill 16 Smitten Schlukebier Parker Ullom King Seifert ~ 81 I ! : 321 1 i - -, 8 - ___ u_ ___ 64! _u_ +---26' - ---~ I ---i-- ------ -.. 4~O - - Public InvolVement -00- ~__ ~~~!l!.tl.~.l~~~___ Meetinos with Staff PC ~stgg MeetinQS____n__________ _ I Neiohborhood & Interest GroUD Meetinas i Citizen Advisory Committee MeetinQs ICommunitv Forum #1 4.2 Plan Elelments ___ ____~.J:I.9.S_~_~~~!f_________ n ____ PC and CC Meetill<JS ___ ~~~GQ~.!!lJ!!.~~_~!!!!Y~__________ NeiQhborhood & Interest GroUD Meetinas j_<2om~~f2~~~~?_ _______ _______ - 32 16 8, 24 ! 16 40 .. , - ------ 16 8[ _ I Project Management Totals I Hourtv Charae Rales------- ~ywor9J~~aJ~ __ __ ___ Direct Charaes ! lVot-fE:E-"-~ !ota/________ 16 334 $120 _-$40,080 ____~_,n_ ____~-- 110; 120 i 14,QaO L__5,040--I , i ______ ..1_________..1 152 90 __13,68.0. a 8 4 a 16 - _ 16 _ _ : ---- -+- - - -- - t~~I- _ _____-+___ _ 4,8()O1 _ : 01 8 _ __~_~ __4.0401_ 15,080 -, 1,920 1.920 -- - -,~---~ LJlQ,-990_+~~9,999 3,200 i _-'~1.0 ___~~9QI_ 2,3481 _ _ ___ ____ _1...______ __"""."""j..._ ___ I 1 . i : j____--~i ~~ ! 1 I : Detail of Direct EXDenses -- t.O and 2.0 Number Each Total Mileaoe 22 34 748 Photocoovino - 1,500 Ovemiaht DelivelV 20 100 Sub-Total $ 2,348 Stark Wotzcak Sub-Total __ __---l----_ , -----~-l"------- 8 -_=-=-~_~~~~~~=~ 2,200 !J6()L 7201 5.480, 720 5,600, 2,440! :,:t~ 4 8 : , 40 1-- 16 40 8 1,480 32 5,9201 8 2,440 -- 1---- : {~Zj ------ ---- --,- -- :1- j~I--- ---32T- __.....!l j::gj-- --- -j---- - -------t- 31,9.!() I --r------- i 9601 i 480: -------j- ------ 8 -2~200+---- 3.640 1 ---- -+------ 8 - 8 8 --t---- I 1 - 2,64~- __....!,1J.201_ __ 01 4,560 4,040 8 $ 1,920'---- _ _.......?,8.80 L 4.800 $ 2,880 2,880 $ 5,760 Totals u I -- n_ 13,160 -- McCombs Frank Roos 9-1 City of Hastings William c. Weber, AICP Director of Community Planning Overview of Professional Qualifications Thirty years' experience in land use and transportation planning, comprehensive and strategic planning, commercial and industrial revitalization, neighborhood revitalization, park systems, environmental analysis and zoning. Coordinated and led teams of city planners, landscape architects, transportation planners, engineers and economic development professionals. Helped resolve problems and build consensus in controversial situations. Comprehensive City Plans Prepared more than two dozen comprehensive plans for cities up to 200,000 population in eight states. Created an innovative, effective and award-winning method for public involvement and decision-making that combines strategic and comprehensive planning; and led community leaders to consensus in complex and controversial situations. Client include Brooklyn Park, Maple Grove, Minnetonka, Shakopee, Hopkins, Savage, Maplewood, St. Anthony (1979 and 1987), Brooklyn Center, Hutchinson, New Ulm, Oakdale and Vadnais Heights, Minnesota; Green Bay, La Crosse, Eau Claire (1992 and 2004) and Fond du Lac, Wisconsin; Springfield, Missouri; Ankeny and Clive, Iowa; Oak Ridge, Tennessee; Roswell, New Mexico; Thornton, Colorado; and North Chicago, Illinois. He has created district plans for the final growth area of Brooklyn Park (4,000 acres) and southeastern Springfield, Missouri (six square miles). Transportation-Related Land Use Planning and Urban Design Conducted community development planning for the 1-494 Reconstruction Design and EIS, the TH 169 Alignment and EIS, the Southeastern Wisconsin LRT Comprehensive Plan, the Hennepin County Comprehensive LRT System Plan and EIS, the TH 14-52 Alignment and EIS, the TH 252-610 Alignment and EIS, and 79th-80th Street in Bloomington. Prepared station area planning and design guidelines for the Raleigh-Durham regional rail system, the Southeast Wisconsin LRT system, and the Twin Cities' commuter rail system. Prepared station area development plans for the Chapel Hill to Durham LRT system. Managed the Lincoln, Nebraska, Transit and Land Use Plan. River Corridors Prepared Mississippi River Critical Area Plans for Minneapolis and Brooklyn Center, and played a key role in Above the Falls: The Upper Mississippi River Corridor Master Plan. Redevelopment Managed revitalization plans for downtowns in Springfield, Missouri; Champaign, lllinois; Stillwater, Northfield and Rosemount, Minnesota; Eau Claire, Wisconsin; and Springfield, Missouri; the Minneapolis Upper Mississippi River Corridor Master Plan; the Crystal Bass Lake Road Redevelopment Plan; the St. Paul Central Riverfront Plan,; Westgate Business Park; and the Highway 7, Highway 61 and Brooklyn Boulevard Corridor Plans. Park Systems Managed citywide park system plans in Eau Claire, Fond du Lac, Green Bay and Superior, Wisconsin, Springfield, Missouri, and Vadnais Heights and Oakdale, Minnesota. Helped prepare plans for Lake Minnetonka Regional Park and the Upper Mississippi River parkway extension. Bicycle Networks and Corridors Designed a route linking downtown Milwaukee to the Bay View Neighborhood through the Port of Milwaukee; the 5.6-mile East River Bikeway in Manhattan, New York; a green ways system plan for the St. Louis metropolitan area; the eight-mile Mississippi River Heritage Trail through Dubuque, Iowa; and system plans for Oakdale and Vadnais Heights, Minnesota, and Eau Claire and Superior, Wisconsin. Natural Resources Directed ecologists in preparing the natural resource analysis and policies for several major comprehensive plans. Wrote local regulations for the protection of wetlands, floodplains, shorelands and cultural resources. Utilities Systems Directed the utilities chapter of comprehensive plans. Coordinated utilities staging plans with land use and roadway plans. Managed a regional sewer interceptor plan in Lino Lakes for the Metropolitan Waste Control Commission. Formal Education Master of Urban Planning, Michigan State University . Bachelor of Arts in Sociology, University of Notre Dame. Certificate in Real Estate Development, The National Development Council . Coursework in real estate finance, University of Minnesota Extension Service A wards and Honors . Wisconsin Chapter of the American Planning Association: Outstanding Planning Project award for the Eau Claire Comprehensive Plan, 1993. . Minnesota Chapter of the American Planning Association: Outstanding Planning Project award for the Maple Grove Land Use Plan, 1998. . Metropolitan Council of the Twin Cities: Commendations from the Council for the Maple Grove Land Use Plan, 1998, and the Minnetonka Comprehensive Plan, 1998. . Wisconsin Chapter of the American Planning Association: Outstanding Planning Project award for the Eau Claire Comprehensive Plan, 2006. Landscape Architect Urban Design and Planning Vice President Kathleen A. O'Connell, RIA Overview of Professional Qualifications Ms. Kathleen O'Connell is a landscape architect with 28 years of experience in the Twin Cities and San Francisco metropolitan area for both public and private sector clients. Her experience includes work in the areas of urban design, park design, master planning and site design with an expertise in environmentally sensitive areas. In addition to landscape architecture, Ms. O'Connell has a degree in fine arts and an advanced degree in education. She has used this expertise to work with teams and community groups to design projects that have identity and convey a sense of place. Project Experience Ms. O'Connell's experience includes the development of master plans, land use studies and design guidelines, in addition to project management. Examples of project experience include: Selected Residential and Commercial Land Planning . Stonemill Farms - Stonemill Farms is a high-end residential development located in Woodbury, MN. MFRA worked with Newland Communities to design and create various grand entryways with landscaped medians, ponds and fountains. The development includes a system of open spaces and parks connected by trails and sidewalks. MFRA worked to create an overall landscape concept that linked the project together and helped define the character of Stonemill Farms. Drifts of flowers and grasses highlight area ponds, creating focal points with incomparable views for the residents. . Gladstone - 360 acre PUD in Maple Grove combined diverse housing types and an ecologically sensitive approach in an area with extensive wetlands, floodplains, creek and mature woodlands. . Water's Edge, St. Cloud - a 325 acre PUD with a mix of housing types and ecologically sensitive areas. . Trammel Crow Residential - 45 acre PUD in Woodbury with high density residential, commercial, county library and future city proposed indoor park. · Highland Hills - 120 acre PUD in Cottage Grove · Dale Property, Oakdale - commercial · City of Crystal, Redevelopment - downtown plan and neighborhood design guidelines · City of Woodbury, Land Use Plan - Markgrafs Lakes Plan · City of Northfield, Land Use Plan - industrial park · City of Anoka, Land Use Plan - industrial park · City of St. Cloud, HRA, Laudenbach Farms - rental housing · Stonemill Farms, Woodbury - 700 acre PUD · The Lakes, Blaine - 1000 acre PUD · Reidl Property, Nisswa - commercial and residential PUD . Jefferson at Plymouth, Plymouth - high-end residential for rent · Willows of Aspen, Brooklyn Park - residential PUD . Oxbow Commons, Brooklyn Park - mixed use PUD and design guidelines · Dale Properties , Woodbury - mixed use PUD William Stark Summary of Qualifications Will has worked on preservation and architectural documentation projects in Minnesota, Iowa, Wisconsin, New York and North Dakota.. He has evaluated hundreds of urban, rural, industrial, engineering, commercial, and landscape properties for eligibility for 'listing on the National Register of Historic Places (NRHP), including many properties in Stillwater. His work has included an NRHP nomination, Minnesota Historic Properties Records documentation, direction of high-quality photographic documentation, and oral histories. Will served as a preservation consultant for the Historic Split Rock Lighthouse, contributed to the Historic Bluff Country Scenic Byway management plan and visitor's guide. developed an interpretive program for the Westminster Bridge overlook, and completed design review using the Secretary of the Interior's Standards for the Treatment of Historic Properties for improvements to the Fort Snelling National Cemetery. Will also volunteers as a board member for the Preservation Alliance of Minnesota, a statewide preservation advocacy organization dedicated to the preservation, protection and promotion of the state's historic properties. He serves as the Chair of the Advocacy Committee of the Alliance and has coordinated its" lO Most Endangered" properties list for several years. Will holds a Master's degree in Historic Preservation Planning from Cornell University. Additionally, Will has 10 years of experience working in human resources where he has been called upon to facilitate group meetings, design and conduct educational workshops, and coordinate employee meetings and events. He meets the U.S. Secretary of the Interior's Professional Qualifications Standards and is a qualified consultant of the Minnesota Department of Transportation in the areas of architectural history and history. Education 1999 M.A., Historic Preservation Planning, Cornell University, Ithaca, New York 1993 M.A., Human Resources Management, Marymount University, Arlington, Virginia 1987 B.A., Religion, Trinity University, San Antonio, Texas. I! I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I Janna King, CEO Economic Development Services Summary Janna King has been active professionally in community and economic development since 1979, including 14 years of leadership responsibility for private, non-profit community and economic development organizations. She established Economic Development Services in 1993 and provides consulting services to cities, non-profits, utilities and private businesses. Employment History Economic Development Services, Minneapolis. MN. September 1993 to present. Founded the business to provide strategic and operational expertise to public and non-profit organizations with an emphasis on community and economic development. President/CEO, Midland Chamber of Commerce, Midlarui TX. July 1990 - August 1993. Recruited to revitalize a comprehensive chamber program in a city of 100,000, in a metropolitan area of 250,000. Programs included economic development, convention and visitors bureau, transportation, government affairs, membership, leadership development and civic center management. Strategic planning was employed to focus the efforts of staff and volunteers. A strong emphasis was placed on economic development marketing. New programs included a business/education/community coalition to strengthen education and work force development. Alliances were developed to build relationships with other cities in west Texas and north-central Mexico to enhance trade and promote a transportation corridor. President/CEO, St. Cloud Area Economic Development Partnership, Inc., St. Cloud. MN. January 1987 - June 1990. Recruited to lead private/public partnership consisted of fourteen member organizations in a metropolitan area of 85,000. Members included seven units of local government, two electric utilities, two educational institutions, and three non-profits. The program included a strong existing industry emphasis, strengthening industry/education and training relationships, industry attraction, an incubator/manufacturing support program and management of the Downtown Development Corporation. Executive Director, Community Development of Little Falls/Morrison County, Inc., LittleFalls. MN May 1981-January 1987 Recruited to lead a pri vate non-profit organization serving a county of 30,000 with a county seat of 7,500 in north-central Minnesota. Because of its rural location and its loss of over 30% of its manufacturing base. program emphasis was on financing. In five years, an enterprise zone was designated and a revolving loan fund with over $1 million in assets was established. Other financing tools employed included SBA, FmHA, EDA as well as industrial revenue bonds, tax increment finance and leasing of industrial space. Results included two management buyouts retaining 300 + jobs; two industry attractions creating 400+ jobs and assistance to seven smaller operations creating in excess of 150 jobs. Economic Development Program Manager, Region Five Regional Development Commission. Staples, MN April 1979 - April 1981. Janna managed the organization's economic development, transportation, employment and training planning, and community development programs in a five county rural area. Two significant management buyouts were arranged using a variety of financing tools. ~ ~:~Oo ~SpS??~~T:~ TRANSPORTATION PLANNER! COMMUNITY INVOLVEMENT Bill Smith is a founder and the principal of Biko Associates' transportation planning and com-munity organizing projects. Mr. Smith draws on his eXl?eriences as a professional community organizer (1975 to 1984) to involve residents in planning and design processes to address local, neighborhood, com-munity, and regional transportation and land use issues. EDUCATION Master of Urban & Regional Planning University of Iowa (Iowa City, Iowa) B.A. Bio-Psychology Wesleyan University (Middletown, Connecticut) EMPLOYMENT EXPERIENCE 1993 - present Principal/Owner Biko Associates, Inc. 1986 - 1993 Transportation Planner BRW, Inc. ASSOCIA TlONS Certified Planner, Member AICP since 1986 American Planning Association Institute of Transportation Engineers State of Minnesota Historic Preservation Review Board COMMUNITY PLANNING AND DESIGN LAND USE AND TRANSPORTATION POLICY RESEARCH AND ANALYSIS GRAIN BELT BREWERY BOTTLING HOUSE 79 13th AVENUE N.E. STUDIO 104 MINNEAPOLIS, MINNESOTA 55413-1073 PHONE: 612-623-4000 FAX: 612-623-0200 w w w. b i k 0 ass 0 cia t e s. com . WHliam~. ~mlth, AIC~ IE K -= -= II K . I(: -= -= It IE IE IE IE E E E E E I: I: I: I: I: I: I: I: I:: C F PROJECT EXPERIENCE Mr. Smith has experience in the following areas of transportation planning. Traffic Impact Analysis studies for large-scale residential, institutional, office, retail, and employment center developments in urban, suburban, and exurban settings OriginlDestination data collection and analysis Travel demand forecasting Travel Demand Management and Transportation System Management Transportation element of county and municipal comprehensive plans Access management plans for Interregional Corridors and county highways Downtown traffic circulation and parking Neighborhood-level transportation planning and traffic calming Bicycle and pedestrian planning and design Transit planning (TDP preparation, route assignment, market research) Fixed guideway (Busway, LRT, and Commuter Rail planning and AAlEIS) HOV facilities and services planning and design Reverse-commute planning and design Mr. Smith's recent projects include: Project manager for the City of Frazee Comprehensive Plan Prepared transportation element for the City of Ramsey Comprehensive Plan Update and the North Branch and Pine City Comprehensive Plans. Prepared the transportation element of the Itasca County, Goodhue County, Wabasha County, and Becker County Comprehensive Plans, Project manager for the Redwood County Comprehensive Plan Update Prepared site feasibility study to identify transit-oriented redevelopment options for the southwest comer of UniversitylLexington in St. Paul. Prepared the transportation/traffic element of the Alternative Urban Area- Wide Review (AUAR) for the Southeast Minneapolis Industrial Area redevelopment project, including the SL Paul portion of the study area. Managed Social and Environmental Justice outreach activities related to the update of MnIDOT's 20-year Statewide Transportation Plan. Outreach activities (interviews with key stakeholders and focus group meetings) targeted African Americans, Asian Americans, Hispanic Americans, and recent immigrant populations. Facilitated MnlDOT Transportation Action Model (TAM) processes in Little Falls and Roseau, MN. These were community-based, alternative transportation planning processes linking community needs and visions with transportation-related, capital improvement planning processes. Prepared background studies and conducted a public involvement process for the City of Windom TH 60 Access Management Study, Managed Northstar Corridor TOD Station Area Planning Study to define land uses and community design characteristics for three commuter rail stations in Anoka County. Dan Patch Commuter Rail Feasibility Study, addressing public involvement; environmental consequences (including noise, ground-borne vibrations, community impacts, hazardous materials, traffic impacts); and land use and economic impacts, I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I Richard J. Seifert, P.E. Civil Engineer Overview of Professional Qualifications Mr. Richard Seifert is a professional engineer with ten years of experience in municipal engineering. Richard's experience includes preparation of feasibility reports, assessment rolls, assessment hearings, public improvement hearings, and all the plans and specifications requirements associated with public improvement projects. He is familiar with various state and federal loans and grants programs. Richard's strength is communicating the impacts from various engineering design options to city officials in a manner that aids in the overall decision-making process. Project Experience Mr. Seifert's experience includes managing various projects from concept phase through construction. Select examples of his project management experience include: · City of St. Paul Park- Preparation of feasibility studies, design and construction administration of various street and utility projects including a $5M federal aid project through this community. · City of Newport- Construction administration of $1.5M federal aid project. · City of /santi- Construction observation and administration of a $7.5M wastewater treatment facility, and various street and utility extension projects. · City of Tracy- Design and construction administration of various street and utility projects. As City Engineer, worked closely with city staff and elected officials to develop a $2M comprehensive improvements program. · City of St. Michael- Design of various street and utility projects including a $3M Parkway Project for expanding municipal services in this rapidly growing city. Professional Affiliations · Professional Engineer: Minnesota · City Engineer Association of Minnesota (CEAM) · Minnesota Public Work Association (MPW A) Education Bachelor of Civil Engineering, University of Minnesota. Dale Carnegie Course. Adam Parker, P.E. Water Resources Manager I I I I I I I I I I I I I I I I I I I I I I I I I I Overview of Professional Qualifications Mr. Adam Parker is a registered civil engineer with over seven years of experience in the engineering field. His area of expertise is water resource management with both private and municipal clients with an emphasis in surface and groundwater interaction and modeling. Mr. , Parker has a master's degree in Infrastructure Systems Engineering and a bachelor's degree in Civil Engineering. He has presented his master's thesis, "Assessment and Guidance of Infiltration Basins in the Minneapolis and Saint Paul Metropolitan Area" at the 2004 City Engineers Association of Minnesota (CEAM) Conference. Project Experience . Surface Water Modeling - Provided evaluation and design for numerous projects using HydroCad, XP-SWMM and other computer models for hydrologic and hydraulic analysis, including Walker P8 and Pondnet models for surface water quality design. Additional modeling experience includes development of regional surface water models for the communities of Owatonna, St. Paul Park, Jackson Township (MN), and private projects requiring volume control (infiltration). . Surface Water and Erosion Control Plan Review - Evaluate and assess Surface Water Management and Erosion Control Plans received by developers for communities and watershed districts such as Isanti, Buffalo Creek, and St. Paul Park. Ensured plan compliance of flood protection, wetland management, and water quality standards adopted by the city, watershed district, and other state and national permitting authorities. Verified proposed developments were built in compliance with existing regional XP-SWMM, HEC- RAS, HydroCAD etc., models and flood insurance studies (FEMA) located within the project area. . Stormwater Pollution Prevention Programs or Plans (SWPPP's) - Developed SWPPP's for the City of St. Paul Park and Mound's municipal separate storm sewer systems (MS4's). Prepared and updated construction specifications for private project SWPPP's that meet Phase II criteria. Developed technical specifications regarding surface water volume control for new developments within Stillwater Township. . Surface Water Management Plans - Prepared Surface Water Management Plans for the Cities of St. Paul Park and Owatonna, Developed ordinances, design standards, and plans that met state statutes while addressing the surface water management needs of the community. Education B.S., Civil Engineering. North Dakota State University M.S., Infrastructure Systems Engineering. University of Minnesota I I I I I I I I I I I I I I I I I I I I I I ( I I I I I I I I Project Approach Our Approach to Comprehensive Planning 1. Effectively Involve the Public and Agencies 2. Capitalize on Amenities, Location and Access 3. Link Land Use and Economic Development 4. Promote Redevelopment and Infill Growth 5. Emphasize Urban Design 6. Provide Concise and Understandable Background Information 7. Prepare a Usable Plan 8. Make the Plan Strategic but Comprehensive 9. Meet the Requirements of the Metropolitan Council 10. Assign an Experienced Project Manager 11. Collaborate with City staff. 1. Effectively Involve the Public and Agencies Need It goes without saying that leaders and citizens from the City understand the plan and generally endorse it in order for it to be effective and usable. A related need is to educate and inform citizens and civic leaders about good planning practices and growth strategies. Thus, public participation and communication will be the most important element of the planning process. Response Public engagement techniques that we propose to use are: Meetings with a citizens advisory committee (approximately one per month) Meetings with the City Planning Commission and/or City Council (beginning, middle and toward the end of the process) Public "open house" presentation combined with a formal presentation with questions and answers; PowerPoint presentations . Draft plan documents . The City's Web site . A summary chapter that could be distributed independently. Effective public communication and participation will be key to resolving the difficult issues and creating an acceptable plan for Hastings. Our planning "students" would be members of the public, City Council and Planning Commission members, and City staff. McCombs Frank Roos B-1 City of Hastings Appendix B - Project Approach Our education process will help people understand the reasoning behind our recommendations and provide a common level of knowledge from which discussion can take place. Reach out to All Segments, Including Potential Objectors To gain acceptance and lasting support for the plan, it will be essential to reach out to all segments of the affected public and involve them in meaningful ways. In particular, potential objectors must be involved from the outset and their views incorporated into the , discussion, lest they raise objections only after decisions have been made. Build Support Our planning team will employ a variety of techniques through the process to build support. The result should be informed consent, which is not necessarily the same as consensus, Informed consent means that the broad segments of the community have had ample opportunities to learn about and shape the plan and, because of those opportunities, either support the outcome or suspend their opposition. Provide Opportunities for Both Active and Passive Partidpation Participation in the planning process may be active, passive, or both, depending on the inclination of each citizen and the stage in the process. The various types of active and passive participation are listed below. r___._.__._________..~.._.....H____..__._.....__H__._ i Active Participation ;. Serve on the advisory committee i i. Participate in meetings i. Comment on draft elements ;. Speak to Planning Commission members I. Write opinion letters i. Testify at public hearings ; L~__"tte_l!QJ>.!gLect9~!!_bQlJ~~~_.._.___L_ i Passive Partidpation Read the Web site . Read newspaper articles about the plan . Review draft elements . Complete an opinion survey. , ; ; i .......__.._______.._......_...............____._._._....__._._....___._.._._..____..___1 The Active Public One tier of participation strategies is intended for those who tend to be actively engaged in the community; people who participate in civic organizations, civic clubs, business groups and other organized interests. A public "open house" presentation. Local cable 1V can be used effectively to show committee meetings. (Reality programming at its best.) B-2 City of Hastings McCombs Frank Roos Aooendix B - Project Aooroach Outreach activities for the Active Public could include small-group meetings, individual briefings, cluster meetings, interactive workshops and "focus groups." To get beyond the "usual suspects," we have found a proactive "go to where they are" approach to be effective (e.g., attend meetings of the townships). To stretch budgets, client staff often wish to conduct these activities. The Less-Active General Public A second tier of participation activities would be aimed at those who may wish to be informed of the progress of the plan and its outcome, who may wish to have some input, but do not care - or have time - to attend meetings. For this large segment of the population, our process offers information through newspapers, the Web site and drafts of the plan, Comments and opinions can be collected through the public opinion survey, the Web site, and a telephone number into the City offices. Working with the Citizens Advisory Committee Meetings with the advisory committee will have several objectives: . Reflect general community opinion and provide advice to the City staff and consultant on matters of policy and land use . Identify what people really value about Hastings and the Comprehensive Plan. . Help identify shortcomings in the current plan. Help committee members understand the role of the plan, its contents and the major issues. We define issues as questions to be discussed and resolved during the planning process. Framing the issues clearly will help the committee and others understand the key opportunities and problems before the City and help ensure that the plan addresses them. . Help the committee, staff and consultant view the long-term, strategic opportunities. Hopefully, this plan could help resolve outstanding issues and communicate a clear course for the continued evolution of a dynamic community. Sustain the interest and enthusiasm of the committee throughout the process. The general public should be invited and encouraged to attend meetings of the advisory committee. These invitations could be communicated through the City's newsletter and the City's Web site. The role of the public in these meetings could be decided by the advisory committee. The City Council should define the role of the committee and determine whether there should be a committee chairperson, and if the Council wishes to appoint the chair or have the committee members elect one. Individual discussions are often the best way to build consensus. McCombs Frank Roos B-3 City of Hastings McCombs Frank Roos 6-4 City of Hastings . I I: I: Ii I: I: I: I: IE I: I I: I: I: I: I I I: I I I I I I I I I I I I I Appendix 6 - Project Approach Working with an Advisory Committee Because working with an Advisory Committee will be the central element in the process of communication and consensus building, it will be beneficial to follow certain principles learned from similar experiences. '. 1. Understand the Roles of the Committee and the Consultant. Discuss how the Committee and the consultant should work together. 2. Build a Common Base of Knowledge. Both the Committee and the consultant have to review and understand the prior work, and make sense of it. The two can inform one another. 3. Provide Materials in Advance. The Committee should always have adequate time to review the written and graphic materials that will be discussed at each meeting, and they should make the effort to do so. 4. Be Courteous and Respectful in Discussions. A few people should not be allowed to dominate the discussion to the exclusion of others. 5. Encourage Questions and Debate. The Committee should question assumptions, probe the material and challenge the consultant. 6. Everyone Should Participate. Each member should speak at every meeting. Members should not be afraid to speak their minds. 7. Establish Ground Rules for Making Decisions. Whether the decision- making process is formal or informal, or both, it should be set forth and agreed upon. 8. Agree on a Schedule. There should be a written time schedule so that the Committee understands how the process is expected to work. The Committee should set firm meeting opening and adjourning times so that people are not discouraged by run-on meetings. Have an agenda for each meeting and try to follow it. 9. Make Decisions and Move Forward. There should be an opportunity to recap the prior meetings, but generally the process ought to proceed steadily forward if it ever is to conclude. 10. Be Emissaries for the Plan. Committee members should seek reaction on issues and recommendations from their constituencies between meetings. Facilitating Public Involvement Successfully updating the Hastings Comprehensive Plan will require that the consultant and staff engage members of the public in a way that elicits opinions from a wide variety of members, This is always one of the more challenging but important aspects of any city planning process, and we have learned these principles from our many years of facilitating meetings, interviews workshops and hearings. 1. Listen Respectfully. Listen attentively and honestly acknowledge the merit of each speaker's point. Everything said has merit from the speaker's point of view and each comment contributes to the mosaic of public opinion. 2. Encourage Diverse Opinions. Find ways for all points of view to be heard and for everyone to participate without fear or criticism. 3. Acknowledge that You Heard. Take notes on a large tablet or otherwise let the speaker know that his or her comment was fully heard, If there is any doubt, ensure that you heard correctly by paraphrasing and asking the speaker for confirmation. 4. Don't Take It Personally. Remember that these matters may bring rise to strong emotions but that anger is not directed toward you personally but toward the circumstances. Change is difficult and scary. S. Don't Debate. The facilitator should not debate or dispute comments at a meeting but take them in and sort them out later. 6. Ask Questions. Ask questions to elicit more detailed comments or clarify meaning. Pose "what-if' situations to measure the bounds of people's opmtons. 7. Select Effective Techniques. Select participation techniques that are appropriate to the audience and the situation. These may include brainstorming, unstructured conversation, nominal-group technique, dot- voting, opinion surveys, open-house presentations, formal theater-style presentations and others. 8. Lead and Inspire. Help participants envision an attractive future. Encourage them to seek the best outcomes. Base proposals on high ideals tempered by sound planning principles and a dose of political reality. 8. Have Fun. Encourage participation and reduce negative emotions with a relaxed and friendly style. McCombs Frank Roos B-6 City of Hastings . r; .:: .:: .:: E: It E: t: E: E: E: E: E: It IE: IE: I: t: t: t: E: I:: t: I: E: I: Ii: E I:: I: F Appendix B - Project Approach Meeting Techniques The following are several popular and effective techniques for conducting public information and listening meetings. r------------------ ! -----------T-Generai-r--- PCor---j ! Technique CAC 'Public Council- ! Meet in small groups around i * I * ! I tables with a recorder or leader ! 1 ! f-.;--------------------------J..----------------'-------------------~-------------- ! Meet theater-style I '*' I ;; ! Short-Consultant -preserlt"atiOri-i---------J------------+---------' I on a particular subject followed i * _ * * i by questions and discussion I ! 1----:-------.---:--..-.....--.----.--+-----------.---+..-......--.......---.--+--.-..--......---........--.---i i Have a list of meeting - * ; * ; * i objectives or issues to resolve. ; l-------.----...-----..------.-..---..........-i-.--.....-.--.-....-..--.....--...--j-.-..-.--....--.-...--.-.-.-j--..........m_----.--..-i i Pose questions to guide the - * '* * j discussion _, _ , [---;:--___._n___..______.__.___.._____..__..\-._._._.__.______.__..4-_...___._______......__!._.._.____.__.._.....__.........j i Present review materials in ! * I * i * ! ~J~a~~~inaj-grouPtechniq-ue---l------------f----------+-------------1 or brain-storming to identify i * I * I * i concerns or ideas. i _ j i ---------------------------------------------j--------------+----------------r--------------------; Tape ideas cards or flip chart I * i * ! sheets on the wall ! ! ! , --------.----.---.........--.-..-.-.---...}..--.---...-..--.4-.-..---....-----..--.]------...-.-...--\ I Dot-voting on cards or flip i * i * I ! I chart pages on the wall.! ! ! I L-----------------------------i-------------'------------'--------------------! I Draw or writ~ on maps in j * ' * I ' ; groups or individually. _ _ i ; i_____.____....._.._..___._____+___.__.._._..._..._~_...__._...____....._!-___.____i i Record comments on a flip . * I * I * I I chart ,i . f- - ----------i-------------------f------------------- r---------! i Presentations using PowerPoint I * i * * I ; or boards. I 1 ___.....__.._.__._....__._.._.j...._.._.__.__._..____.l..._._..... . --J i Individual interviews . , * i , I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I Appendix B - Project Approach 2. Capitalize on Amenities, Location and Access Need Hastings wishes to leverage its natural and historic attributes to promote better neighborhoods and jobs. Response Two of the best ways to encourage the private sector to build residential neighborhoods that are highly attractive and have lasting value is (I) to invest in public infrastructure such as parkways, parks, trails, greenways and schools and (2) to require through regulation sidewalks, street trees, wetland preservation, appropriately-narrow local streets, recessed garages and multiple-family housing that emulates and complements single-family housing. Each major neighborhood should be master-planned to the local street level when the first development proposal comes forward. That way, all stakeholders can agree on an efficient and attractive plan that protects the key natural resources, provides totally interconnected streets and includes a variety of housing types of price points. The characteristics of the current housing stock will be documented using Census data and observation. We will then determine which types and price ranges should be increased and adjust the land use and public infrastructure plans accordingly. Related Experience We have included the above features in our fringe growth management plans for Eau Claire, La Crosse, Green Bay, Maple Grove and Brooklyn Park. The latter City wished to diversify its housing on the high end in its last undeveloped 4,000 acres. Rather than just draw a plan for larger lots, our strategy was to provide a major trail greenway, a parkway, neighborhood parks with trail links to the greenway, street trees, a walkable, mixed-use neighborhood center, and housing design guidelines. The response by the development community has exceeded the City's expectations. .c,./~ ,-"..~....~-.':w {. 'fI.>.~ ....t-!~ }~~..;' ..;.. ~ ",~&,4,. _~' '~...!_~ Bicycling along the Vermillion River McCombs Frank Roos B-7 City of Hastings Appendix B - Project Approach 3. Link Land Use and Economic Development Need The land use plan should reflect and support the economic development strategy and the economic strategy should take into account the opportunities and limits allowed by the pattern of land use and circulation. The Metropolitan Council forecasts substantial growth of population, households and jobs between now and 2030: Rt'li<;ed Dt'\'t'lopmt'nt Framt'work 1990 2000 2010 2020 2030 PoPulation 15,478 18,204 23,000 27,500 30,000 Households 5,403 6,642 8,800 II ,000 12.500 Employment 6,982 8,317 8,700 9,000 9,400 Response Bill Weber and Janna King would collaborate on these two elements so that they are mutually supportive. The land use plan and zoning ordinance should be clear about the nature of commercial, industrial and office districts, and their desired design characteristics and densities. Additionally, the comprehensive plan should promote other features that can contribute to the desired type of economic growth such as attractive parks and recreation, good schools, clean image, a sense of small town community and so forth. Company leaders like to invest in a city that has a clear plan for its future, provides sound public infrastructure and services, can attract a skilled work force, and is operated efficiently. Related Experience Janna and Bill have collaborated on economic development and land use plans in Eau Claire and Green Bay, Janna is presently preparing the Dakota County Economic Development Plan. 4. Promote Redevelopment Need There is a continued need for reinvestment in and around downtown, the older neighborhoods and the riverfront. Response Public access should be provided to the riverfront, and the riverfront land use should capitalize on that amenity. Activities such as non-water-dependant industry should not be located there. The land use plans for the older neighborhoods should seek to eliminate nonconforming land uses but should allow continue reinvestment that is compatible in style and bulk with McCombs Frank Roos 6-8 City of Hastings Appendix B - Project Approach surroundings. Historically-compatible design should be required through zoning regulations. Prior downtown and riverfront plans will be reviewed to determine what the next steps should be. Downtown should continue to be designed to thrive in spite of the growth of businesses at the periphery, It should continue to include owner-operated retail and service businesses that succeed because they serve their local markets very precisely; it should be walkabIe; it should reflect its historic roots rather than an auto-oriented environment, it should provide sufficient parking, it should be organized and marketed as a single entity; and it should receive financial assistance for redevelopment from a private non-profit corporation and/or the City. The land use plan and zoning ordinance should continue to support a strategy of small-scale businesses, walkability, multi-family housing and small offices. Related Experience Project manager Bill Weber has prepared city-wide redevelopment, neighborhood revitalization and downtown improvement plans for cities such as Stillwater, Northfield, Rosemount, Eau Claire, La Crosse, Green Bay, Springfield, Missouri, and Champaign, Illinois. Neighborhood plans include Whittier, Phillips, Willard-Homewood (all in Minneapolis and Perdue Square (Pontiac, Michigan). Riverfront plans include the Minneapolis Upper Mississippi River Corridor Master and St. Paul Central Riverfront Plan. Corridor plans include Highway 7 (St. Louis Park), Highway 61 (White Bear Lake), and Brooklyn Boulevard (Brooklyn Center). 5. Emphasize Urban Design Need The Hastings comprehensive plan should address the appearance of the community and guide both public and private design, Response As an optional service, the McCombs Frank Roos team could prepare policies and graphics that guide the design of new neighborhoods, commercial areas, older neighborhood infill and redevelopment, the riverfront, the protection of key natural areas and similar subjects, This chapter would be generously illustrated with photos from Hastings and other communities that offer good examples. Related Experience We have prepared similar comprehensive plan chapters for our recent clients in Green Bay, La Crosse and Eau Claire, Wisconsin, and Springfield, Missouri. McCombs Frank Roos 8-9 City of Hastings McCombs Frank Roos B-10 City of Hastings . E I: . IE IE I: Ie II: II: E II: E I: I I I I I II II I I I I I I I I I I I Appendix B - Project Approach 6. Provide Concise and Understandable Background Information Need Hastings wishes to update the past plan and recent special studies that may inform and guide the comprehensive plan. Response The McCombs Frank Roos team believes that gathering information strategically is both the most effective and efficient approach to assembling the proper information for the plan. Strategic information gathering focuses on the preliminary issues to be addressed in the plan, It will be important to concentrate on the information that is most important to guiding the comprehensive plan. The planners and decision-makers must understand what is most important and why - and how the various factors interrelate. It is essential to do two things: 1. Gather and present information that will help decision-makers and citizens understand each of the major issues and their interrelationships. 2. Continually ask the question, "So what? ... So what is the significance or meaning of this information? ... Do we need this in the plan document? ... What does this tell us about the future of the community? .., How does this alter our view of the issues?" In this way, the plan can begin to be strategic, not just comprehensive. Drawing insights and expressing the interrelationships among the background information will be key, It will not be sufficient to simply present the information without conveying to the public and decision-makers what it really means, An excellent way to synthesize this material is by writing and clustering issues - questions to be discussed, debated and resolved during the course of this planning process. Related Experience Bill Weber and Bill Smith have a combined history of 50 years of land use planning and, consequently, are adept at distilling mounds of seemingly disparate information and communicating it clearly to their clients and the public. Bill Weber has developed special expertise at crafting issues-based plans in which there is a clear and logical linkage between the analysis, the options and the recommendations. Significant quantities of information can be easily gathered, but it takes experience and effort to sort out, interpret and present what is truly important then explain to the public why it is important. Appendix B - Project Approach Care in the analysis of conditions and identification of issues not only stretches the budget but is also a very useful public education and consensus-building tool. 7. Prepare a Usable Plan Need The City needs a plan that it can put to immediate use, one that includes practical ideas and direct recommendations for items such a~ zoning and application reviews. Response Include clear and concise policies, a list of action steps in each subject, recommendations for zoning changes and regulatory amendments, and readable maps with explanatory text. There should be no "motherhood and apple pie" policies that no one could disagree with; the plan should address and solve the identified issues. We would also provide guidelines on how the City could measure how well the plan is influencing decisions, and how to keep it up to date and useful. Hastings has many of the attributes desired in a prosperous and attractive small city: a riverfront, an historic downtown, regional highway access, woods and wetlands, design tradition, an involved citizenry and small- town character. A good plan can help citizens and leaders leverage these virtues and use them to guide land use regulations and public investments. McCombs Frank Roos City of Hastings 6-11 Appendix 6 - Project Approach 8. Make the Plan Strategic but Comprehensive Need The Hastings Comprehensive Plan should explain how various issues are related, identify and act on emerging issues that have long-term implications, test alternative futures and express a vision for the community at both large and small scales, Response The key to creating a truly useful and influential plan for Hastings will be to address the "big picture" items as well as the details. That is, the plan must identify those opportunities and challenges that are central to the future of the community ("big picture") and devise implementation strategies that focus in their direction, There will be choices or options that the City can choose that may have extraordinary influence on the direction and long-term growth of the City. The Council, staff and public should understand what these options are, as well as their potential benefits and impacts. To marry a strategic planning process and a more detailed comprehensive planning process, we are proposing the following elements be included in the plan: 1. Analysis of Conditions: We will prepare enough background material so that decision-makers and the public can understand the issues and how they are interrelated. We will build upon existing data sources and information for each of the respective areas of the Plan. Some of the analysis from the 1996 plan may be amenable to reuse. The analysis could be bound separately from the plan chapters as most plan readers will not need to use it. 2. Identification of Issues: The several months of the process will focus on identifying the questions that should be debated and resolved during the plan formulation stage. Issues will be identified by exercises with the Advisory Committee (or Planning Commission) and Council, consultant observations, the public opinion survey and interviews. It is essential that the issues be written and categorized carefully, that the most important issues be highlighted and that extraneous issues be culled from the list. If you don't truly understand the problem, you can't arrive at the right solution. The issues are also used to determine the appropriate analysis or level of detail needed to examine and resolve issues, We have put a significant effort into improving this aspect of our comprehensive plans during the past ten years, because we have found that the issues are the base of the plan. 3. Summary of Findings and Issues: At the beginning of each plan element (such as land use), the major findings and issues from the analysis will be summarized to provide a link for the reader. McCombs Frank Roes 8-12 City of Hastings Appendix B - Project Approach 4. Objectives and Policies: For each plan element, there will be a few objectives that respond to the Concept Plan (orthemes). Under each will be several policies or actions that will indicate clearly what or how the City or other agencies will achieve the objectives. These will be accompanied by maps, drawings and/or photos. 5. Implementation Program: At the end of each plan element, there will be a list of actions to implement that element. The major and strategic implementation items will be presented in an implementation chapter near the end of the plan document. This will not be a recitation of all the preceding items, but just the most important ones and those that bridge subjects. 6. Plan Summary: The opening chapter in the plan document will be a concise and readable summary with a few key maps and sketches, The conceptual alternatives and Concept Plan will be included as appendices. Related Experience In the last six years, we have prepared comprehensive plans that have a strong strategic planning focus in the cities of Eau Claire, Green Bay and La Crosse. The Eau Claire plan received the 2006 Distinguished Planning Project award from the Wisconsin APA for its melding of comprehensive and strategic planning. 9. Meet the Requirements of the Metropolitan Council Need The plan for the City of Hastings must not only meet the minimum requirements of the Metropolitan Land Planning Act but go beyond those basic standards to address the particular needs and aspirations of the community. Response Our work program addresses all the requirements of the Metropolitan Council and was prepared with reference to the Metropolitan Planning Handbook and the Hastings System Statement. Related Experience Project Manager Bill Weber has prepared seven plans under the MLPA and is presently updating the plan for the City of St. Anthony Village. McCombs Frank Roos B-13 City of Hastings Appendix B - Project Approach 10. Assign an Experienced Project Manager Need Hastings wishes to prepare an excellent plan and receive superb service from a consultant. Response The qualifications and commitment of the project manager are the key factors in the quality of the final plan. These ought to be the primary consideration of any client for a project of this nature. Bill Weber would serve as project manager. He is a highly experienced city planner who has prepared many comprehensive plans, worked with ad hoc project committees and integrated prior special-area plans into larger comprehensive plans. He would direct and coordinate the work of other members of his team in the areas of transportation, economic development, utilities, surfacewater and natural resources, Related Experience Bill Weber has been managing comprehensive plans and other city planning projects for the past 28 years. 11. Collaborate with City Staff Need Hastings would like the project to go smoothly and efficiently, for the document to be adopted in 2007, and for all review materials to be delivered with adequate time for staff and consultant review. In particular, the City staff would like to feel that they are intimately involved in preparing the plan and feel "ownership" of the plan. Response Our principal planners, Bill Weber, Kathy O'Connell and Bill Smith will devote the time to this project that it needs and deserves. Each will reserve time to conduct this project. The McCombs Frank Roos team would involve the City staff in every phase of the process. Communications would occur daily or weekly on facets of the project, and we would listen attentively to local representatives and members of the public. If the staff would like to conduct some of the meetings on their own, we could provide PowerPoint shows and printed maps for their use. McCombs Frank Roes 8-14 City of Hastings Appendix B - Project Approach Working with the City Staff It goes without saying that the consultant should not try to prepare this plan without close interaction with the City staff. So, here are a few pointers the MFRA team will follow in that regard. 1. Emphasize Communication. Communicate early and often. Don't assume anything. Listen carefully. Ask for feedback to ensure messages are understood. 2. Document Meetings and Calls. Make and share summaries of meetings and phone calls. 3. Deliver Review Materials Early. Give the City staff ample time to review and react to the consultant's work, Expect multiple drafts. 4. Use their Knowledge. The staff has a wealth of knowledge about the community and it should be mined for the success of the plan. 5. Overcome Distance with Technology. Use e-mail, overnight delivery and the telephone to erase the distance between offices. 6. Respect Staff Time Commitments. Remember that this is not the only staff's only obligation. 7. Check with Staff Before Speaking. Ensure that the staff has given you permission to speak to any given individual or audience, and that they approve of what you're going to say, Don't speak for the City without penmsslOn. 8. Help the Staff Look Good. Let the staff take credit whenever things are going well. Assume responsibility for any problems. 9. Have Fun. A friendly and light-hearted approach makes the work easier and defuses tension. McCombs Frank Roos 6-15 City of Hastings