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Home My WebLink About09-05-06 CITY OF HASTINGS COUNCIL MEETING Tuesday, September 5, 2006 7:00 PM I. CALL TO ORDER II. ROLL CALL III. DETERMINATION OF QUORUM DEMONSTRA TION-AutoMARK ELECTION EQUIPMENT IV. APPRO V AL OF MINUTES Approve Minutes of the Regular Meeting on August 21, 2006 V. COUNCIL ITEMS TO BE CONSIDERED VI. CONSENT AGENDA The items on the Consent Agenda are to be acted upon by the City Council in a single motioo. There will be no discussion on these items unless a Councilrnember or citizen so requests, in which event the items will be removed from the Consent Agenda to the appropriate Depaltment for discussion. 1. Pay Bills as Audited 2. Resolutions-Accepting Donations from Hastings Area Chamber of Commerce for Hastings Reserve and Canine Programs 3. Approve Sun Shade Installation 4. Approve Life and Long-Term Disability Rates 5. Request Assessment of Sewer Service Repair-613 Vermillion Street 6. Final Payment-Swanson and Youngdale: LeDuc Interior Painting ($1,567.50) 7. Authorization for Additional Downtown Car Show on October 7, 2006 8. C & A Propertiesn-Certificate of Satisfaction VII. A WARDING OF CONTRACTS AND PUBLIC HEARINGS I. Award Contract-2006 Sealcoat Program 2. Award Contract-Project 2006-2: North Frontage Road Watermain and Street Reconstruction 3. Award Contract-Project 2006-6: Commerce Drive Watermain 4. Award Contract-Water Treatment Plant Construction 5. Award Contract-Fiber Optic Project 6. Public Hearing-Rezoning 2006-39: R-I to PI at Pleasant Hill Library Site (1490 South Frontage Road) VIII. REPORTS FROM CITY STAFF A. Public Works B. Planning 1. Second Reading! Adopt Ordinance-Rezoning 2006-39: R-I to PI ~ Pleasant Hill Library Site (1490 South Frontage Road) 2. Resolution-Site Plan #2006-36: Regina Hospital Expansion 3. Resolution-Shoreland VarianceIMinor Subdivision #2006-38: Steve Theriault (108 River Street) 4. Resolution-Type II Home Occupation Permit #2006-42: Terry Hesselton (707 East 1 st Street) C. Administration 1. Lake Isabel Improvements IX. COMMENTS FROM AUDIENCE X. UNFINISHED BUSINESS XI. NEW BUSINESS XII. REPORTS FROM CITY COMMITTEES, OFFICERS, COUNCILMEMBERS XIII. ADJOURNMENT Special City Council Meeting on Thursday, September 14,2006 Next Regular Council Meeting on Monday, September 18, 2006 HASTINGS FIRE DEPARTMENT RELIEF ASSOCIATION Alan E. Storlie, President 115 West 5th Street Hastings, MN 55033-1815 Business Office (651) 480-6150 Fax (651) 480-6170 'f0: :Mayor Werner City }Idministrator Os6erg City Councif :Mem6ers City }Ittomey :Moynifian City Cfer{ PCR,.O:M: 'f/ie Jl'astin{js Pirefigfiters <D}lPE: Septem6er 5, 2006 SVCBJP,C'f: Jl'astin{js Pire <Department CRifiej }Issociation 's 66th }InnuaC(jjooya '11ie Jl'astin{js Pirefigfiters wouU ~ to eXlend an invitation to eacli of you and your jamifies to attend our 6(il1i }Innual (jjooya, wfiicfi wiII 6e lieU at tlie '1(Jl:;nlits oj CoCumGus Hall, Soutfi Jl'igfiway 61, onSu-nday, Septem6er 10,2006. Hope to see you tliere!!! To: From: Date: Re: Mayor Werner and City Council Melanie Mesko Lee, Assistant City Administrator August 30, 2006 Demonstration of AutoMARK ballot marking unit Background: The Help America Vote Act of 2002 (HAVA) requires governments to reform the election process and systems to increase privacy and independence for voters with disabilities. The AutoMARK is a ballot marking unit which allows voters with disabilities and other special needs to mark a ballot privately and independently. The City of Hastings, in coordination with Dakota County, used federal grant dollars to purchase these machines to be in compliance with HAVA voting requirements. Staff would like to provide a brief demonstration of the AutoMARK as part of public outreach that cities are required to conduct to increase awareness of this machine. Some capabilities of the AutoMARK include: . Zoom Selection-to increase the size of the font; . High Contract-which will change the screen from white with black characters to a black background with white characters; . Headphone Jack-allows sight impaired voters to listen to the ballot choices and mark to their wishes; . Control buttons with Braille-for sight impaired voters; . Touch Screen; . Ability to recognize overvotes and crossover votes and alert the voter; . Alert voters if they have undervoted; . Alert voters if they have not viewed all of the candidates or issues on a particular race/question; and . Summary page verification prior to the ballot being marked. This machine only marks the ballot; it is not a vote tabulator or ballot counter. After it is used by a voter to mark a ballot, the voter will still need to insert the ballot into our vote tabulator machine (Accu-Vote) for their ballot to be counted. The AutoMARK may be used by any voter in the polling location. There will be one AutoMARK at each polling location. There is an AutoMARK currently at City Hall which voters may use when casting their absentee ballots. Clty Of!!o1;;);$tlre,(,. 2Q1H)Uf~f"'1 ;;::,ti'i?tE:Ot E~lm.t. H~l~1}io"1rr;:'L r.1N t",lJ<O~~3"19~5.t:<~1,~~'8o-13a;i;().'.~';':Jl~43'l..4i:)8.2 · wft1'we#h~sung1!J""n<v~ Hastings, Minnesota City Council Minutes August 21, 2006 The City Council of the City of Hastings, Minnesota met in a regular meeting on Monday, August 21, 2006 at 7:00 p.m. in the Council Chambers at the Hastings City Hall, 101 East 4th Street, Hastings, Minnesota. Members Present: Mayor Werner, Councilmembers Hazlet, Hicks, Moratzka, Riveness and Schultz Members Absent: Councilmember Alongi Staff Members Present: City Administrator David Osberg Assistant City Administrator Melanie Mesko Lee City Attorney Shawn Moynihan Planning Director John Hinzman Public Works Director Tom Montgomery Finance Director Char Stark Approval of Minutes: Mayor Werner asked if there were any corrections to the minutes of the regular meeting of August 7, 2006. Hearing none, the minutes were approved as presented. Consent Agenda Moved by Councilmember Riveness, seconded by Councilmember Hicks to approve the Consent Agenda as presented. 1 . Pay Bills as Audited 2. Resolution-2007 MnDOT TRAC Management Plan 3. Approve 2006/2007 TRAC Drug Testing Policy 4. Schedule Special City Council Meeting on September 14,2006 to Canvass Primary Election Results 5. Budget Adjustment for HPC and Fire Departments 6. Resolution-Final Pay Estimate for Well #8 Construction: Keys Well Drilling ($9,128.79) 7. Pay Estimate #2-Well #8 Wellhouse: Magney Construction ($45,532.55) 8. Pay Estimate #2-Project 2006-1 3'd Street Area Street Reconstruction: Pember Companies ($276,898.70) 9. Approve Architectural Services for Updated Space Planning 10. First Reading/Order Public Hearing-Rezoning 2006-39: R-1 to PI - Pleasant Hill Library Site (1490 South Frontage Road) 11 . Approve Change Order #1_3rd Street Area I mprovements Project 12. Release of Reversionary Provision-Lodewegen Industrial Park Property 6 Ayes, Nays, None. Copy of resolutions on file. Public Hearing-Industrial Park 7th Addition Improvements Mayor Werner opened the public hearing at 7:05 p.m. Public Works Director Montgomery stated that the proposed project includes grading, street and utility improvements. The total project cost is estimated at $890,000. City of Hastings City Council Minutes August 21, 2006 Page 2 of 3 Hearing no further comments, Mayor Werner closed the public hearing at 7:06 p.m. Resolution-Industrial Park 7th Addition Improvements Moved by Councilmember Riveness, seconded by Councilmember Hazlet to approve the improvements as presented. 6 Ayes; Nays, none. Copy of resolution on file. Resolution-Ordering Feasibility Studies for Project 2007-1: 5th Street Area Improvements and Project 2007-2: Spiral Boulevard Area Street and Trail Improvements Moved by Councilmember Moratzka, seconded by Councilmember Hazlet to order the feasibility studies as presented. 6 Ayes; Nays, none. Copy of resolution on file. Resolution-Special Use Permit #2006-40: Temporary Auto Sales at Westview Mall Planning Director Hinzman stated that the Planning Commission recommended to allow Hastings Ford be issued a special use permit for temporary auto sales at Westview Mall from Friday, August 25 to Tuesday, September 5, 2006. Moved by Councilmember Schultz, seconded by Councilmember Riveness to approve the special use permit with the provisions recommended. 6 Ayes; Nays, none. Copy of resolution on file. Consider Request-Extend Roof Sign Permit #2005-49: Three Rivers Place (311 East 2nd Street) Planning Director Hinzman stated that Three Rivers Place has requested a two year extension for their roof sign permit. Moved by Councilmember Hicks, seconded by Councilmember Schultz to approve the roof sign permit for a period of one additional year. 6 Ayes, Nays, none. Resolutions-2007 Preliminary Budget Finance Director Stark stated that the Finance Committee of the Council has reviewed preliminary budget requests and is recommending approval of the following resolutions: Resolution-2007 Proposed City Budget Moved by Councilmember Moratzka, seconded by Councilmember Riveness to approve the proposed budget as presented. 6 Ayes; Nays, none. Copy of resolution on file. Resolution-2007 Proposed City Property Tax Levy Moved by Councilmember Hicks, seconded by Council member Hazlet to approve the proposed levy as presented. 6 Ayes; Nays, none. Copy of resolution on file. Resolution-2007 HRA Tax Levy Moved by Councilmember Hicks, seconded by Council member Schultz to approve the levy as presented. City of Hastings City Council Minutes August 21, 2006 Page 3 of 3 6 Ayes; Nays, none. Copy of resolution on file. Resolution-Set Truth in Taxation Public Hearing Dates Moved by Councilmember Hazlet, seconded by Councilmember Hicks to approve the initial date of December 4 with a back-up date of December 18. 6 Ayes; Nays, none. Copy of resolution on file. Request to Declare 514 18th Street West a Hazardous Building Moved by Council member Hazlet, seconded by Councilmember Moratzka to declare the building hazardous and direct property owners to repair or remove the hazards within 30 days 6 Ayes, Nays, none. Hearing-Liquor License Consideration: Levee Cafe Assistant City Administrator Mesko Lee requested that the Council consider administering a penalty to the Levee Cafe for failure to provide the required liquor license insurance certificate in a timely manner. Mesko Lee indicated that the Levee Cafe habitually submits liquor license paperwork and/or fees late, requiring significant staff time to follow up with the licensee. There was no one from the Levee Cafe present to request a formal hearing as they are permitted. Moved by Mayor Werner, seconded by Councilmember Hazlet to order a fine of $300 to be paid within 30 days for the repeated failure to submit liquor license paperwork and/or fees in a timely manner, most recently proof of liquor license insurance as part of the 2006/2007 liquor license renewal. Adjournment Moved by Councilmember Hicks, seconded by Councilmember Riveness to adjourn the meeting at 7:32 p.m. 6 Ayes, Nays, None. Michael D. Werner Mayor Melanie Mesko Lee City Clerk Otyof Hlstit 95 Merraurl.m To: City Council From: Becky Kline, Finance Department Date: 8/29/2006 The attached Department Report itemizes vouchers that were paid on August 29, 2006. Thank you. 8/29/2006 8:13 AM PACKET: 00346 Regular Payments VENDOR SET, FUND 101 GENERAL DEPARTMENT, 102 COUNCIL & MAYOR BUDGET TO USE: CB-CURRENT BUDGET VENDOR NAME ITEM # ==================================================================================================================================== AMOUNT -21190 FILTERFRESH 1-110312 -44012 LABOR RELATIONS ASSOC. I-AUG 06 -74510 EMBARQ I-AUG 06 REGULAR DEPARTMENT PAYMENT REGISTER G/L ACCOUNT NAME 101-102-1021-6450 101-102-1021-5433 101-102-1021-6321 BANK: GEN DESCRIPTION CHECK# MISCELLANEOUS COFFEE SERVICE 926292 DUES,SUBSCRIP FIREFIGHTERS/ POLICE ARBITRATN 926307 TELEPHONE TELEPHONE 926286 DEPARTMENT 102 COUNCIL & MAYOR TOTAL: PAGE: 214.00 3,938.75 12.55 4,165.30 8/29/2006 8,13 AM REGULAR DEPARTMENT PAYMENT REGISTER PAGE, 2 PACKET: 00346 Regular payments VENDOR SET, FUND 101 GENERAL DEPARTMENT: 105 ADMINISTRATION BANK: GEN BUDGET TO USE: CB-CURRENT BUDGET VENDOR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION CHECK# AMOUNT ------------------------------------------------------------------------------------------------------------------------------------ --------------------..--------------------------------------------------------------------------------------------------------------- -000114 CANON FINANCIAL SERVICE 1-6367853 1-6367853 101-105-1051 6206 101-105-1051 6206 -22350 ASSURANT EMPLOYEE BENEF -AUG 06 101-105 1051-6134 101-105 1051-6134 I-JUL 06 1 -56836 OFFICE MAX - A BOISE CO C 37856 1-659991 1-666809 101-105-1051-6201 101-105-1051-6201 101-105-1051-6201 101-105-1051-6201 101-105-1051-6201 1-706554 1-764261 1-905243 101-105-1051-6201 -74510 EMBARQ I-AUG 06 101-105-1051-6321 1 -74901 S & T OFFICE PRODUCTS I I-01LA9035 101-105-1051-6201 I-01LB2186 I-01LB2226 101-105-1051-6201 101-105-1051-6201 DUPLICATING & COPIER LEASE DUPLICATING & COPIER LEASE 926275 552.87 926275 423.41 EMPLOYER PAID LONG TERM DISABILITY PREMIUM EMPLOYER PAID LONG TERM DISABILITY PREMIUM 926267 48.90 926267 48.90 OFFICE SUPPLI SUPPLIES 926323 926323 926323 926323 926323 926323 10.31- 166.80 OFFICE SUPPLI SUPPLIES OFFICE SUPPLI SUPPLIES OFFICE SUPPLI SUPPLIES 13.94 159.70 OFFICE SUPPLI SUPPLIES 66.37 OFFICE SUPPLI SUPPLIES 177.67 TELEPHONE TELEPHONE 926286 234.91 926330 10.35 926330 10.74 926330 5.48 TOTAL: 1,909.73 --------- --------- OFFICE SUPPLI SUPPLIES OFFICE SUPPLI SUPPLIES OFFICE SUPPLI SUPPLIES DEPARTMENT 105 ADMINISTRATION 8/29/2006 8:13 AM PACKET: 00346 Regular Payments VENDOR SET, FUND 101 GENERAL DEPARTMENT: 107 CITY CLERK BUDGET TO USE: CB-CURRENT BUDGET VENDOR NAME ITEM # ==================================================================================================================================== AMOUNT -22350 ASSURANT EMPLOYEE BENEF -AvG 06 -JUL 06 -74510 EMBARQ I -AVG 06 1 -82219 U.S. POSTMASTER I-FALL 2006 REGULAR DEPARTMENT PAYMENT REGISTER G/L ACCOUNT NAME 101-107-1071-6134 101-107~l071-6134 101-107-1071-6321 101-107-1071~6322 DESCRIPTION EMPLOYER PArD LONG TERM DISABILITY PREMIUM EMPLOYER PAID LONG TERM DISABILITY PREMIUM TELEPHONE TELEPHONE PAGE: BANK: GEN CHECK# 926267 926267 926286 926339 TOTAL: ---------------------------------------------------------------------------------------------- POSTAGE NEWSLETTER POSTAGE DEPARTMENT 107 CITY CLERK 11.17 11.17 12.55 1,269.15 1,304.04 8/29/2006 8,13 AM PACKET: 00346 Regular Payments VENDOR SET, FUND 101 GENERAL DEPARTMENT: 120 BUDGET TO USE: FINANCE CB-CURRENT BUDGET VENDOR NAME ITEM # ~----------------------------------------------------------------------------------------------------------------------------------- ------------------------------------------------------------------------------------------------------------------------------------ AMOUNT -22350 ASSURAi'JT EMPLOYEE BENEF I-ADG 06 I-JUL 06 1 -26372 GOVT FINANCE OFFICERS A 1-00409908 06 1 -49370 MN TREASURY MANAGEMENT I-ADG 06 1 -74510 EMBARQ I-ADG 06 REGULAR DEPARTMENT PAYMENT REGISTER G/L ACCOUNT NAME 101 120 1201-6134 101 120 1201-6134 101-120-1201-6433 101-120-1201-6433 101-120-1201-6321 DESCRIPTION EMPLOYER PAID LONG TERM DISABILITY PREMIUM EMPLOYER PAID LONG TERM DISABILITY PREMIUM DUES,SUBSCRIP SGR GAAFR REVIEW DUES,SUBSCRIP MEMBERSHIP TELEPHONE TELEPHONE DEPARTMENT 120 FINANCE -------------------------------------------------------------~------------------------------ PAGE: BANK: GEN CHECK# 926267 926267 926297 926315 926286 TOTAL: 4 50.01 50.01 50.00 150.00 96.08 396.10 8/29/2006 8:13 AM PACKET: 00346 Regular Payments VENDOR SET, 1 FUND 101 GENERAL DEPARTMENT: 130 LEGAL BUDGET TO USE: CB-C1]RRENT BUDGET VENDOR NAME ITEM # ------------------------------------------------------------------------------------------------------------------------------------ ------------------------------------------------------------------------------------------------------------------------------------ AMOUNT -21886 FLUEGEL & MOYNIHAN PA I-AVG 06 REGULAR DEPARTMENT PAYMENT REGISTER G/L ACCOUNT NAME 101-130-1301-6304 LEGAL FEES DEPARTMENT 13 0 DESCRIPTION CHECK# LEGAL FEES 926294 LEGAL TOTAL, PAGE, BANK: GEN 11,250.00 11,250.00 8/29/2006 8:13 AM PACKET: 00346 Regular Payments VENDOR SET, FUND 101 GENERAL DEPARTMENT: 140 MAINTENANCE BUDGET TO USE: CB-CURRENT BUDGET VENDOR NAME ITEM # --:================================================================================================================================= AMOUNT -22350 ASSURANT EMPLOYEE BENEF I-AUG 06 I-JUL 06 -74510 EMBARQ I -AUG 06 -88085 WALMART COMMUNITY ERC 1-5660 REGULAR DEPARTMENT PAYMENT REGISTER G/L ACCOUNT NAME 101-140-1401-6134 101-140-1401-6134 101-140-1401-6321 101-140-1401-6217 ----------------------------------------------------- DESCRIPTION EMPLOYER PAID LONG TERM DISABILITY PREMIUM EMPLOYER PAID LONG TERM DISABILITY PREMIUM TELEPHONE TELEPHONE OTHER GENERAL SUPPLIES DEPARTMENT 140 MAINTENANCE PAGE; BANK; GEN CHECK# 926267 926267 926286 926342 TOTAL; 6 15.38 15.38 45.90 13.27 89.93 8/29/2006 PACKET: VENDOR SET, FUND DEPARTMENT, 150 BUDGET TO USE: VENDOR NAME 8:13 AM 00346 Regular Payments 1 101 GENERAL PLANNING CB-CURRENT BUDGET ITEM # 1 -22350 ASSURANT EMPLOYEE BENEF -AVG 06 I-JUL 06 1 -74510 EMBARQ I-AVG 06 REGULAR DEPARTMENT PAYMENT REGISTER G/L ACCOUNT NAME 101-150 1501-6134 101-150 1501-6134 101-150-1501-6321 DESCRIPTION EMPLOYER PAID LONG TERM DISABILITY PREMIUM EMPLOYER PAID LONG TERM DISABILITY PREMIUM TELEPHONE TELEPHONE DEPARTMENT 150 PLANNING PAGE: BANK, GEN CHECK# 926267 926267 926286 TOTAL: AMOUNT 30.29 30.29 62.73 123.31 8/29/2006 8:13 AM PACKET: 00346 Regular payments VENDOR SET, 1 FUND 101 DEPARTMENT, 160 BUDGET TO USE: VENDOR NAME ==================================================================================================================================== AMOUNT GENERAL 1. T. CB-CURRENT BUDGET ITEM # -22350 ASSURANT EMPLOYEE BENEF AUG 06 I-JUL 06 1 -74510 EMBARQ I-AUG 06 1 -82209 UNITED PARCEL SERVICE I-0000X6640X336 REGULAR DEPARTMENT PAYMENT REGISTER G/L ACCOUNT NAME 101 160-1601-6134 101 160-1601-6134 101-160-1601-6321 101-160-1601-6322 DESCRIPTION EMPLOYER PAID LONG TERM DISABILITY PREMIUM EMPLOYER PAID LONG TERM DISABILITY PREMIUM TELEPHONE TELEPHONE POSTAGE SHIPPING DEPARTMENT 160 LT. --------------------------------------------------------------------------------- PAGE: BANK, GEN CHECK# 926267 926267 926286 926340 TOTAL: 32.92 32.92 25.09 7.73 98.66 8/29/2006 8,13 AM PACKET: 00346 Regular Payments VENDOR SET, FUND 101 GENERAL DEPARTMENT, 201 BUDGET TO USE, POLICE CB-CURRENT BUDGET VENDOR NAME ITEM # ==================================================================================================================================== AMOUNT -000114 CANON PINANCIAL SERVICE 1-6367853 1 -05340 BIRCHEN ENTERPRISES INC I-JULY 06 1 -05366 BOUND TREE/NORTH AMERIC 1-50338451 1 -09311 CITY OF BURNSVILLE 1-971120 1 -11011 CUB FOODS 1-109 1-325 I-55 1 -22350 ASSURANT EMPLOYEE BENEF I-AUG 06 I-JUL 06 1 -56836 OFFICE MAX - A BOISE CO 1-931418 1 -56996 OSI BATTERIES 1-153278 1 -50050 ARCH WIRELESS I -AUG 06 1 -74504 SPRINT I-AUG 06 1 -74510 EMBARQ I-AUG 06 -88085 WALMART COMMUNITY BRe 1-456 1 -92700 XCEL ENERGY I-AUG 2006 REGULAR DEPARTMENT PAYMENT REGISTER G/L ACCOUNT NAME 101-201-2010-6206 101-201-2010-6354 101-201-2010-6219 101-201-2010-6313 101-201-2010 6450 101-201-2010 6450 101-201-2012-6450 101-201-2010-6134 101-201-2010-6134 101-201-2016-6201 101-201-2010-6353 101-201-2010-6364 101-201-2010-6364 101-201-2010-6321 101-201-2010-6450 101-201-2016-6343 DESCRIPTION DUPLICATING & COPIER LEASE REPAIRS & MAl VEHICLE REPAIR / MAINT MEDICAL & FIR FIRST AID MED SUPPLIES DISPATCH CONT DAK COMMUNICATION CTR FEE MISCELLANEOUS RIVERTOWN DAYS MISCELLANEOUS RIVERTOWN DAYS MISCELLANEOUS SCHOOL CROSSING GUARD PICNIC EMPLOYER PAID LONG TERM DISABILITY PREMIUM EMPLOYER PAID LONG TERM DISABILITY PREMIUM OFFICE SUPPLI SUPPLIES REPAIRS & MAl BATTERIES RENTAL-OTHER PAGER LEASE RENTAL-OTHER MDT DATA CONNECTION TELEPHONE TELEPHONE MISCELLANEOUS SUPPLIES LIGHT & POWER ELECTRIC SERV 51-6960219 DEPARTMENT 201 POLICE CHECK# 926275 926272 926273 926277 926280 926280 926280 926267 926267 926323 926324 926266 926333 926286 926342 926343 TOTAL: PAGE: 9 BANK, GEN 434.18 1,548.49 193.35 1,393.08 30.96 6.98 12.81 500.72 500.72 94.74 209.60 246.30 1,155.28 613.05 99.05 39.91 7,079.22 8/29/2006 8,13 AM PACKET: VENDOR SET, 00346 Regular Payments REGULAR DEPARTMENT PAYMENT REGISTER FUND 101 GENERAL DEPARTMENT: 230 BUDGET TO USE: BUILDING & INSPECTIONS CB-CURRENT BUDGET VENDOR ITEM # NAME -22350 ASSURANT EMPLOYEE BENEF I-AVG 06 AUG 06 JUL 06 I-JUL 06 1 -74510 EMBARQ I-AVG 06 I-AVG 06 G/L ACCOUNT NAME 101-230-2301 6134 101 230 2302-6134 101 230 2301 6134 101 230 2302-6134 101-230-2301 6321 101-230-2302 6321 DESCRIPTION EMPLOYER PAID LONG TERM DISABILITY PREMIUM EMPLOYER PAID LONG TERM DISABILITY PREMIUM EMPLOYER PAID LONG TERM DISABILITY PREMIUM EMPLOYER PAID LONG TERM DISABILITY PREMIUM TELEPHONE TELEPHONE TELEPHONE TELEPHONE DEPARTMENT 230 BUILDING & INSPECTIONS PAGE: 10 BANK: GEN CHECK# 926267 926267 926267 926267 926286 926286 TOTAL: AMOUNT 81.84 13.90 81.84 13.90 62.73 12.55 266.76 REGULAR DEPARTMENT PAYMENT REGISTER 8/29/2006 8,13 AM PACKET: 00346 Regular Payments VENDOR SET, FUND 101 GENERAL DEPARTMENT, 300 BUDGET TO USE: PUBLIC WORKS CB-CURRENT BUDGET VENDOR NAME ITEM # ==================================================================================================================================== 84.52 -000114 CANON FINANCIAL SERVICE 1-6367853 -000191 O'REILLY AUTOMOTIVE 1-1544 152006 -000301 GOPHER SIGN COMPANY 1-68395 -01790 ALL STAR WIRELESS 1-51468001634 1 -08718 CEMSTONE PRODUCTS CO. 1-489016 1 -22350 ASSURANT EMPLOYEE BENEF 1-AUG 06 I -AUG 06 I-JUL 06 I-JUL 06 1 -22900 GREENlMAGE 1-02 2034799 -26761 GRAYBAR ELECTRIC C-91864442 C-919715240 DISCOUNT 1-919715240 -29600 H & L MESABI C-68954 1-69101 -38293 RUFFRIDGE JOHNSON EQUIP I-E01517 -45400 LITTLE FALLS MACHINE IN 1-00035959 -53395 NINE EAGLES PROMOTIONS 1-12005 1 -60200 PAUL MAHER I-AUG 06 -70400 RDO EQUI PMENT / POWER P I-P08567 1 -73168 SHERWIN-WILLIAMS G/L ACCOUNT NAME 101-300-3100-6206 101-300-3200-6353 101-300-3200-6226 101-300-3200-6321 101-300-3200-6224 101-300-3100-6134 101-300-3200-6134 101-300-3100-6134 101-300-3200-6134 101-300-3200-6353 101-300-3201-6353 101~300-3201-6353 101-300-3201-6353 101-300-3200-6221 101-300-3200-6221 101-300-3200-6224 101-300-3200-6353 101-300-3200-6218 101-300-3201-6353 101-300-3200-6353 DESCRIPTION DUPLICATING & COPIER LEASE REPAIRS & MAl FLOOR MATS STREET SIGN/S CONES TELEPHONE REPAIRS / CASES STREET MAINTE CONCRETE EMPLOYER PAID LONG TERM DISABILITY PREMIUM EMPLOYER PAID LONG TERM DISABILITY PREMIUM EMPLOYER PAID LONG TERM DISABILITY PREMIUM EMPLOYER PAID LONG TERM DISABILITY PREMIUM REPAIRS & MAl HYDRAULICS/ SUPPLIES REPAIRS & MAl PVC REPAIRS & MAl GRAYBAR ELECTRIC REPAIRS & MAl LAMPS EQUIPMENT PAR BLADE EQUIPMENT PAR BLADE/SUPPLIES STREET MAINTE TAILGATE PAVER RENTAL REPAIRS & MAl SPRINGS/CHAINS CLOTHING & BA PAGE/ UNIFORMS REPAIRS & MAl HOIST TRUCK REPAIRS REPAIRS & MAl GASKET PAGE: 11 BANK: GEN CHECK# 926275 926322 926296 926264 926276 926267 926267 926267 926267 926300 926299 926299 926299 926301 926301 926329 926308 926320 926325 926327 AMOUNT 31.93 283.40 80.54 190.74 107.35 121.46 107.35 104.79 356.08 26.04- .31- 150.08 121.07- 241.01 532.50 98.73 84.00 500.00 1.10 8/29/2006 PACKET: VENDOR SET, FUND 8:13 AM 00346 Regular Payments REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 12 101 GENERAL DEPARTMENT: 300 BUDGET TO USE: PUBLIC WORKS CB-CURRENT BUDGET BANK: GEN VENDOR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION CHECK# AMOUNT 1 -73168 SHERWIN WILLIAMS continued 3699-8 101 300 3201-6353 REPAIRS & MAl PAINT /SUPPLIES 926331 64.24 8122 -6 101-300 3201-6353 REPAIRS & MAl PAINT 1 EDGER 926331 60.90 -8196 0 101-300-3201-6353 REPAIRS & MAl PAINT 926331 28.78 -8197 101-300-3201-6353 REPAIRS & MAl TRAY LINERS 926331 5 .03 1-8323-0 101-300-3201-6353 REPAIRS & MAl PAINT / SUPPLIES 926331 63 .67 -74510 EMBARQ I-AUG 06 101 300-3100-6321 TELEPHONE TELEPHONE 926286 87.82 I-AUG 06 101 300~3200-6321 TELEPHONE TELEPHONE 926286 128.47 I-AUG 06 101-300-3200-6321 TELEPHONE DATA CONNECTIONS 926286 149.29 -76750 TERRYS ACE HARDWARE 1-19674 101-300-3200-6221 EQUIPMENT PAR SUPPLIES 926335 14 .90 1-19899 101-300-3200-6221 EQUIPMENT PAR SUPPLIES 926335 12 .69 1-19928 101-300-3201-6353 REPAIRS & MAl SUPPLIES 926335 10.61 1-19952 101~300~3200-6221 EQUIPMENT PAR SUPPLIES 926335 23.20 1-19976 101-300-3200-6221 EQUI PMENT PAR SUPPLIES 926335 26 .36 1-20056 101-300-3200-6217 OTHER GENERAL SUPPLIES 926335 34. 83 1-20318 101-300-3200-6217 OTHER GENERAL SUPPLIES 926335 4.24 1-20653 101-300-3200-6221 EQUIPMENT PAR SUPPLIES 926335 8 .07 1-20659 101-300-3200-6217 OTHER GENERAL SUPPLIES 926335 8 .50 1-20764 101-300-3201-6353 REPAIRS & MAr SUPPLIES 926335 17.71 -82152 UNLIMITED SUPPLY INC 1-06080641 101-300-3200-6221 EQUIPMENT PAR SUPPLIES 926341 177.88 1 -88085 WALMART COMMUNITY ERC 1-26262 101-300-3100-6217 OTHER GENERAL SUPPLIES 926342 4.56 1 -92700 XCEL ENERGY I-AUG 2006 101-300-3201-6343 LIGHT & POWER ELECTRIC SERV 51-6960218 926343 13,437.69 DEPARTMENT 300 PUBLIC WORKS TOTAL: 17,296.60 8/29/2006 8,13 AM PACKET: VENDOR SET, FUND 101 DEPARTMENT, 401 BUDGET TO USE: VENDOR NAME ==================================================================================================================================== AMOUNT 00346 Regular Payments GENERAL PARKS & RECREATION CB-CURRENT BUDGET ITEM # 1 -21402 FIRST NATL BANK I-SEPT 06 1 -22350 ASSURANT EMPLOYEE BENEF -AUG 06 I -JUL 06 REGULAR DEPARTMENT PAYMENT REGISTER G/L ACCOUNT NAME 101-401-4143-6361 101 401-5002-6134 101 401-5002-6134 DESCRIPTION RENTAL-BUILDI LOAN 0320243279 EMPLOYER PAID LONG TERM DISABILITY PREMIUM EMPLOYER PAID LONG TERM DISABILITY PREMIUM DEPARTMENT 401 PARKS & RECREATION VENDOR SET 101 GENERAL CHECK# 926293 926267 926267 TOTAL: TOTAL: PAGE: 13 BANK, GEN 1,527.35 8.19 8.19 1,543.73 45,523.38 8/29/2006 8:13 AM PACKET: 00346 Regular Payments VENDOR SET, REGULAR DEPARTMENT PAYMENT REGISTER FUND 200 PARKS DEPARTMENT, 401 PARKS & RECREATION CB-CURRENT BUDGET BUDGET TO USE: VENDOR ITEM # NAME -000114 CANON FIN~~CIAL SERVICE 1-6367853 -000237 HASTINGS UMPIRE ASSOC 1-107 1 -000299 NOZAL, GAIL 1-101 1 -22350 ASSURANT EMPLOYEE BENEF I -AVG 06 I-JUL 06 1 -22900 GREEN IMAGE 1-02 2035001 1 -28117 HASTINGS TIRE & AUTO SV I-H140815 1 -53395 NINE EAGLES PROMOTIONS 1-12043 1 -74510 EMBARQ AVG 06 AVG 06 -76750 TERRYS ACE HARDWARE 1-20896 1-21968 1 -82209 UNITED PARCEL SERVICE I-0000X6640X336 -92700 XCEL ENERGY I-AUG 2006 G/L ACCOUNT NAME 200-401-4147-6206 200-401-4101-6450 200-401-4101-6319 200-401-4101 6134 200-401-4101 6134 200-401-4101-6356 200-401-4101-6353 200-401-4101-6218 200-401-4101-6321 200-401-4101-6321 200-401-4101-6353 200-401-4101-6353 200-401-4101-6322 200-401-4101-6343 DESCRIPTION DUPLICATING & COPIER LEASE MISCELLANEOUS AUG CHARGES OTHER PROFESS TREE INV TRAINING EMPLOYER PAID LONG TERM DISABILITY PREMIUM EMPLOYER PAID LONG TERM DISABILITY PREMIUM UPKEEP OF GRO OIL / LUBE REPAIRS & MAl TIRE REPAIR CLOTHING & BA STEVENS/ UNIFORMS TELEPHONE TELEPHONE TELEPHONE DATA CONNECTIONS REPAIRS & MAl ADAPTER REPAIRS & MAl BATTERIES POSTAGE SHIPPING LIGHT & POWER ELECTRIC SERV 51-6960215 DEPARTMENT 401 PARKS & RECREATION VENDOR SET 200 PARKS CHECK# 926275 926303 926321 926267 926267 926300 926302 926320 926286 926286 926335 926335 926340 926343 TOTAL: TOTAL: PAGE: 14 BANK, GEN AMOUNT 266.57 1,053.50 180.00 102.63 102.48 32.98 21. 24 125.00 261.92 298.58 .84 .58 7.73 2,457.46 4,919.51 4,919.51 8/29/2006 8:13 AM PACKET: VENDOR SET, FUND 00346 Regular Payments 201 AQUATIC CENTER PARKS & RECREATION CB-CURRENT BUDGET DEPARTMENT, 401 BUDGET TO USE, VENDOR ITEM # NAME -22350 ASSURANT EMPLOYEE BENEF I-AUG 06 I-JUL 06 -74510 EMBARQ I-AUG 06 1 -88085 WALMART COMMUNITY BRC 1-11871 1-13291 1-14020 1-25496 1 -92700 XCEL ENERGY I-AUG 2006 REGULAR DEPARTMENT PAYMENT REGISTER GIL ACCOUNT NAME 201 401-4240-6134 201 401-4240-6134 201-401-4240-6321 201-401-4246-6254 201-401-4240-6214 201-401-4240-6214 201-401-4246-6254 201-401-4240-6343 DESCRIPTION EMPLOYER PAID LONG TERM DISABILITY PREMIUM EMPLOYER PAID LONG TERM DISABILITY PREMIUM TELEPHONE TELEPHONE COST OF MERCH SUPPLIES RECREATION SU SWIM LESSONSUPPLIES RECREATION SU POOL SUPPLIES COST OF MERCH CONCESSION SUPPLIES LIGHT & POWER ELECTRIC SERV 51-6960209 DEPARTMENT 401 PARKS & RECREATION VENDOR SET 201 AQUATIC CENTER CHECK# 926267 926267 926286 926342 926342 926342 926342 926343 TOTAL: TOTAL: PAGE: 15 BANK: GEN AMOUNT 21. 93 21.93 138.64 18.96 37.04 .79 24.93 3,239.16 3,512.38 3,512.38 8/29/2006 8,13 AM PACKET; VENDOR SET, FUND DEPARTMENT, 420 BUDGET TO USE; VENDOR NAME -74510 EMBARQ 00346 Regular Payments 205 CABLE TV CABLE CB-CURRENT BUDGET ITEM # I-AUG 06 REGULAR DEPARTMENT PAYMENT REGISTER G/L ACCOUNT NAME 205-420-4201-6321 TELEPHONE DEPARTMENT 420 VENDOR SET 205 PAGE: 16 BANK: GEN DESCRIPTION CHECK# TELEPHONE 926286 CABLE TOTAL: CABLE TV TOTAL: AMOUNT 12.55 12.55 12. S5 8/29/2006 8,13 AM PACKET: VENDOR SET: FUND DEPARTMENT: 170 BUDGET TO USE: VENDOR NAME ------------------------------------------------------------------------------------------------------------------------------------ ------------------------------------------------------------------------------------------------------------------------------------ AMOUNT 00346 Regular Payments REGULAR DEPARTMENT PAYMENT REGISTER 210 HERITAGE PRESERVATION HERITAGE PRESERVATION CB-CURRENT BUDGET ITEM # 1 -49398 MN HISTORICAL SOCIETY 1 -74510 EMBARQ 1-5 REGISTRATIONS I -AVG 06 G/L ACCOUNT NAME 210-170-1702-6323 210-170-1704-6321 DESCRIPTION CONFERENCE & PRESERVATION CONF TELEPHONE TELEPHONE DEPARTMENT 170 HERITAGE PRESERVATION VENDOR SET 210 HERITAGE PRESERVATION PAGE: 17 BANK: GEN CHECK# 926313 926286 TOTAL: TOTAL: 410.00 12.55 422.55 422.55 8/29/2006 8,1) AM PACKET: 00346 Regular Payments VENDOR SET, 1 FUND 213 FIRE & AMBULANCE DEPARTMENT: 210 FIRE BUDGET TO USE: CB-CURRENT BUDGET VENDOR NAME ITEM # ~=================================================================================================================================== AMOUNT 1 -000107 O'BRIEN J DOYLE, JR 1-2006 10 -000114 CANON FINANCIAL SERVICE 1-6367853 -000303 L-Z TRUCK EQUIPMENT CO 1-58217 -000304 ALERT-ALL CORP 1-6080342 1 -01937 AMERIPRIDE LINEN & APPA I -M771312 1 -05340 BIRCHEN ENTERPRISES INC 1-1200 1 -09766 CLAREYS SAFETY EQUIP IN 1-103021 1 -17949 EMERGENCY APPARATUS MAI 1-26989 1-26995 -20054 FAIR OFFICE WORLD 1-119400 1-119659 1 -22350 ASSURANT EMPLOYEE BENEF I -AUG 06 I-JUL 06 -28260 HASTINGS VEHICLE REGIS. I~AUG 06 -50360 MOTOR PARTS SERVICE CO C-4894 1-4881 -74510 EMBARQ I -AUG 06 -76750 TERRYS ACE HARDWARE 1-21050 -88085 WALMART COMMUNITY BRC I ~AUG 06 REGULAR DEPARTMENT PAYMENT REGISTER G/L ACCOUNT NAME 213-210-2100-6311 213-210-2100-6206 213-210-2100~6221 213-210-2100-6217 213-210-2100-6217 213-210-2100~6354 213-210-2100-6218 213 210-2100-6354 213-210-2100-6354 213-210-2100-6201 213-210-2100-6201 213-210-2100-6134 213-210-2100-6134 213-210-2100-6354 213-210 2100-6221 213-210 2100-6221 213-210-2100-6321 213-210-2100-6217 213-210-2100-6217 DESCRIPTION EXPERT & CONS MAC & ASSOC SERVICES DUPLICATING & COPIER LEASE EQUIPMENT PAR CABLE ASSEMBLY OTHER GENERAL FIRE PREVENTION MATERIALS OTHER GENERAL LINENS REPAIRS & MAl REPAIR TIRE CLOTHING & BA BOOTS/LINERS REPAIRS & MAl REPAIR / #1481 REPAIRS & MAl SERVICE #1481 OFFICE SUPPLI SUPPLIES OFFICE SUPPLI SUPPLIES EMPLOYER PAID LONG TERM DISABILITY PREMIUM EMPLOYER PAID LONG TERM DISABILITY PREMIUM REPAIRS & MAl 03 CR VIC/ TITLE & REG EQUIPMENT PAR CORE CREDIT EQUIPMENT PAR STARTER/ 1494 TELEPHONE TELEPHONE OTHER GENERAL PLEXIGLASS OTHER GENERAL STATION SUPPLIES DEPARTMENT 210 FIRE CHECK# 926283 926275 926305 926263 926265 926272 926278 926289 926289 926290 926290 926267 926267 926304 926317 926317 926286 926335 926342 TOTAL: PAGE: 18 BANK: GEN 7,107.50 306.73 313.75 114.95 31. 67 12.00 473.82 2,649.60 794.65 350.10 181.35 196.29 179.62 28.50 15.00- 92.70 493.88 47.93 144.32 13,504.36 8(29(2006 8,13 AM PACKET: 00346 Regular Payments VENDOR SET, 1 FUND 213 FIRE & AMBULANCE DEPARTMENT: 220 AMBULANCE BUDGET TO USE: CB~CURRENT BUDGET VENDOR NAME ITEM # ------------------------------------------------------------------------------------------------------------------------------------ ------------------------------------------------------------------------------------------------------------------------------------ AMOUNT 1 ~50340 MOORE MEDICAL CORP. 1-94324648 -50360 MOTOR PARTS SERVICE CO 1-4772 1-5051 -62700 PRAXAIR DISTRIBUTION-44 1-889641 1 -68682 REGINA MEDICAL CENTER I -AUG 06 REGULAR DEPARTMENT PAYMENT REGISTER G/L ACCOUNT NAME 213-220-2200-6216 213-220 2200-6221 213-220 2200-6221 213-220-2200-6216 213-220-2200-6216 DESCRIPTION CHEMICALS & C MED SUPPLIES EQUIPMENT PAR FILTER/1461 EQUIPMENT PAR BLADES/FILTERS/ 1463 CHEMICALS & C OXYGEN CHEMICALS & C AMB SUPPLIES DEPARTMENT 220 AMBULANCE VENDOR SET 213 FIRE & AMBULANCE CHECK# 926316 926317 926317 926326 926328 TOTAL: TOTAL: PAGE: 19 BANK: GEN 423.33 9.16 40.54 111.93 187.10 772.06 14,276.42 PACKET: 00346 Regular Payments REGULAR DEPARTMENT PAYMENT REGISTER PAGE, 20 8/29/2006 8:13 AM VENDOR SET: FUND DOWNTOWN TIF 402 DEPARTMENT; 500 HOUSING & REDEVELOPMENT BUDGET TO USE: CB-CURRENT BUDGET VENDOR NAME ITEM # G/L ACCOUNT NAME ------------------------------------------------------------------------ ------------------------------------------------------------------------ 62.50 ------====================================================== -06713 BRADLEY & DEIKE PA 1-26689 402-500-6004-6319 1 -17192 EHLERS & ASSOC I~333237 402-500-6004-6319 BANK, GEN DESCRIPTION CHECK# OTHER PROFESS TAX INCREMENT DIST 1 926274 OTHER PROFESS ANNUAL TIF RPTS 926285 DEPARTMENT 500 HOUSING & REDEVELOPMENT TOTAL: VENDOR SET 402 DOWNTOWN - TIF TOTAL: AMOUNT 262.50 325.00 325.00 a/29/2006 PACKET: VENDOR SET, FUND 8:13 AM 00346 Regular Payments REGULAR DEPARTMENT PAYMENT REGISTER 404 HRA REDEVELOPMENT DEPARTMENT, 500 BUDGET TO USE; HOUSING & REDEVELOPMENT C8-CURRENT BUDGET VENDOR NAME ITEM # -000302 800 LINE RAILROAD COMPA I -ADG 06 -17192 EHLERS & ASSOC 1-333236 -22350 ASSURANT EMPLOYEE BENEF I -ADG 06 I -JUL 06 1 -52170 NATL TRUST HISTORIC PRE I-MIDWEST OFFICE 1 -74510 EMBARQ I -ADG 06 G/L ACCOUNT NAME 404-500-6108-6319 404-500-6008-6311 404-500-6003-6134 404-500-6003-5134 404-500-6003-6323 404~500-6003-6321 DESCRIPTION OTHER PROFESS FEE FOR QUIT CLAIM DEED/BLKl EXPERT & CONS REDEVELOPMENT EMPLOYER PAID LONG TERM DISABILITY PREMIUM EMPLOYER PAID LONG TERM DISABILITY PREMIUM CONFERENCE & GROSSMAN REGISTRATION TELEPHONE TELEPHONE DEPARTMENT 500 HOUSING & REDEVELOPMENT TOTAL: VENDOR SET 404 HRA REDEVELOPMENT BANK, GEN CHECK# 926332 926285 926267 926267 926318 926286 TOTAL: PAGE: 21 AMOUNT 2,500.00 165.00 18.26 18.26 80.00 12.55 2,794.07 2,794.07 8/29/2006 8,13 AM PACKET: 00346 Regular Payments REGULAR DEPARTMENT PAYMENT REGISTER VENDOR SET, FUND 407 INDUSTRIAL PARK CONST DEPARTMENT: 180 BUDGET TO USE: ECONOMIC DEVELOPMENT CB-CURRENT BUDGET VENDOR ITEM # ------------------------------------------------------------------------------------------------------------------------------------ ------------------------------------------------------------------------------------------------------------------------------------ AMOUNT NAME -000218 DAMON FARBER ASSOCIATES 1-18253 -12044 DAKOTA COUNTY PROPERTY 1-1515 1 -22350 ASSURANT EMPLOYEE BENEF AUG 06 JUL 06 G/L ACCOUNT NAME 407-180-1502-6311 407-180-1502-6304 407-180-1502-6134 407-180-1502-6134 DESCRIPTION EXPERT & CONS VERM ST MASTER PLAN LEGAL FEES A MILLER RECORDING DEED EMPLOYER PAID LONG TERM DISABILITY PREMIUM EMPLOYER PAID LONG TERM DISABILITY PREMIUM DEPARTMENT 180 ECONOMIC DEVELOPMENT VENDOR SET 407 INDUSTRIAL PARK CONST CHECK# 926282 926281 926267 926267 TOTAL: TOTAL: PAGE: 22 BANK: GEN 3,740.49 46.00 10.77 10.77 3,808.03 3,808.03 8/29/2006 8,13 AM PACKET: VENDOR SET, FUND DEPARTMENT, 300 BUDGET TO USE: VENDOR NAME 1 -26730 GRAPHIC DESIGN 1-)4853 00346 Regular Payments 496 2006 IMPROVEMENT PROJECTS Public Works CB-CURRENT BUDGET ITEM # REGULAR DEPARTMENT PAYMENT REGISTER G/L ACCOUNT NAME 496-300-361)-6450 PAGE: 23 BANK: GEN DESCRIPTION CHECK#; MISCELLANEOUS CARD STOCK 926298 DEPARTMENT 300 VENDOR SET 496 Public Works TOTAL: 2006 IMPROVEMENT PROJECTSTOTAL: AMOUNT 10.65 10.65 10.65 8/29/2006 8:13 AM PACKET: 00346 Regular Payments VENDOR SET, 1 FUND 600 WATER DEPARTMENT, 300 PUBLIC WORKS BUDGET TO USE; CB-CURRENT BUDGET VENDOR ITEM # NAME 1 ~000114 CANON FINANCIAL SERVICE 1-6367853 ~12023 OPC INDUSTRIES, INC. 1-82701458-06 ~22350 ASSURANT EMPLOYEE BENEF I-AUG 06 I-JUL 06 1 -24025 G & K SERVICES 1-1182878185 ~49502 MN PIPE & EQUIPMENT 1-0193136 1 -52175 NATL WATERWORKS 1-3806730 1 -74510 EMBARQ I-AUG 06 I~AUG 06 1 ~76750 TERRYS ACE HARDWARE 1-19624 1-19873 1-20146 I~20375 I~20650 I~20753 1-20918 I~20921 I~20986 1 -82219 U.S. POSTMASTER I~AUG 06 ~88085 WALMART COMMUNITY BRC 1-1199 REGULAR DEPARTMENT PAYMENT REGISTER G/L ACCOUNT NAME DESCRIPTION 600-300-3300-6206 DUPLICATING & COPIER LEASE 600-300~3300~6216 CHEMICALS & C HYDROFL ACID 600~300 3300 6134 EMPLOYER PAID LONG TERM DISABILITY PREMIUM 600~300 3300 6134 EMPLOYER PAID LONG TERM DISABILITY PREMIUM 600~300~3300~6350 REPAIRS & MAl MAT / TOWEL RENTAL 600-300-3300-6357 REPAIRS & MAl COPPER DISCS 600~300~3300~6358 REPAIRS & MAl BATTERIES 600~300 3300 6321 600-300 3300 6321 TELEPHONE TELEPHONE TELEPHONE DATA CONNECTIONS 600~300~3300 6211 CLEANING SUPP SUPPLIES 600~300~3300 6221 EQUIPMENT PAR SUPPLIES 600-300-3300-6353 REPAIRS & MAl SUPPLIES 600~300~3300 6211 CLEANING SUPP SUPPLIES 600-300 3300 6357 REPAIRS & MAl SUPPLIES 600~300 3300 6240 SMALL TOOLS & SUPPLIES 600~300~3300-6353 REPAIRS & MAl SUPPLIES 600-300-3300-6357 REPAIRS & MAl SUPPLIES 600~300~3300~6211 CLEANING SUPP SUPPLIES 600-300.3300-6322 POSTAGE POSTAGE/CYCLE 2 600~300~3300~6217 OTHER GENERAL SUPPLIES DEPARTMENT 300 PUBLIC WORKS VENDOR SET 600 WATER PAGE: 24 BANK, GEN CHECK# AMOUNT 926275 84.52 926284 921.85 926267 926267 69.54 69.54 926295 142.91 926314 31.11 926319 1,823.47 9262B6 926286 128.47 149.29 926335 4.78 926335 17 .BB 926335 19 .56 926335 64 .91 926335 5 .40 926335 19 .12 926335 29 .26 926335 14 .02 926335 2 .13 926338 849.65 926342 14.54 TOTAL: 4,461.95 TOTAL: 4,461.95 8/29/2006 PACKET: VENDOR SET, FUND 8,13 AM 00346 Regular Payments 601 WASTEWATER DEPARTMENT: 300 PUBLIC WORKS BUDGET TO USE: CB-CURRENT BUDGET VENDOR ITEM # ==================================================================================================================================== 84.54 NAME -000114 CANON FINANCIAL SERVICE 1-6367853 -22350 ASSURANT EMPLOYEE BENEF I~AUG 06 I-JUL 06 -88085 WALMART COMMUNITY ERC I~8S68 -92700 xeEL ENERGY I-AVG 2006 REGULAR DEPARTMENT PAYMENT REGISTER G/L ACCOUNT NAME 601-300-3400-6206 601-300 3400-6134 601-300 3400-6134 601-300-3400-6217 601-300-3400-6343 DESCRIPTION DUPLICATING & COPIER LEASE EMPLOYER PAID LONG TERM DISABILITY PREMIUM EMPLOYER PAID LONG TERM DISABILITY PREMIUM OTHER GENERAL DVD PLAYER/ SUPPLIES LIGHT & POWER ELECTRIC SERV 51-6960217 DEPARTMENT 300 PUBLIC WORKS VENDOR SET 601 WASTEWATER PAGE: BANK, GEN CHECK# 926275 926267 926267 926342 926343 TOTAL: TOTAL, 25 AMOUNT 69.69 69.69 75.80 1,204.62 1,504.34 1,504.34 8/29/2006 PACKET: VENDOR SET, FUND 8:13 AM 00346 Regular Payments 1 610 TRANSIT DEPARTMENT: 107 CITY CLERK BUDGET TO USE: CB-CURRENT BUDGET VENDOR NAME ITEM # ==================================================================================================================================== 12.00 -05340 BIRCHEN ENTERPRISES INC 1-1125551 -22350 ASSURANT EMPLOYEE BENEF AUG 06 I-AUG 06 I-JUL 06 I-JUL 06 1 -74510 EMBARQ I-AUG 06 1 -76750 TERRYS ACE HARDWARE 1-21910 REGULAR DEPARTMENT PAYMENT REGISTER G/L ACCOUNT NAME 610-107-1075-6369 610-107-1074-6134 610-107-1073-6134 610-107-1074-6134 610-107-1073-6134 610-107-1073-6321 610-107-1075-6450 DESCRIPTION REPAIR-VEHICL REPAIR FLAT TIRE EMPLOYER PAID LONG TERM DISABILITY PREMIUM EMPLOYER PAID LONG TERM DISABILITY PREMIUM EMPLOYER PAID LONG TERM DISABILITY PREMIUM EMPLOYER PAID LONG TERM DISABILITY PREMIUM TELEPHONE TELEPHONE MISCELLANEOUS KEYS! DEPARTMENT 107 CITY CLERK VENDOR SET 610 TRANSIT PAGE: BANK: GEN CHECK#; 926272 926267 926267 926267 926267 926286 926335 TOTAL: TOTAL, 26 AMOUNT 38.78 13.59 38.78 13.59 18_80 6.77 142.31 142.31 8/29/2006 8,13 AM PACKET: 00346 Regular Payments VENDOR SET, FUND 615 ARENA DEPARTMENT: 401 PARKS & RECREATION BUDGET TO USE: CB-CURRENT BUDGET VENDOR ITEM # NAME -22350 A8SURANT EMPLOYEE BENEF I~AUG 06 I-JUL 06 1 -74510 EMBARQ I-AVG 06 I-ADG 06 -92700 XCEL ENERGY I-ADG 2006 REGULAR DEPARTMENT PAYMENT REGISTER G/L ACCOUNT NAME 615 401-4103-6134 615 401-4103-5134 615-401 4103-6321 615-401 4103-6321 615-401-4103-6343 DESCRIPTION EMPLOYER PAID LONG TERM DISABILITY PREMIUM EMPLOYER PAID LONG TERM DISABILITY PREMIUM TELEPHONE TELEPHONE TELEPHONE DATA CONNECTIONS LIGHT & POWER ELECTRIC SERV 51-6960211 DEPARTMENT 401 VENDOR SET 615 PARKS & RECREATION ARENA CHECK# 926267 926267 926286 926286 926343 TOTAL: TOTAL: PAGE: 27 BANK: GEN AMOUNT 41.93 41.93 93.53 298.58 4,214.50 4,690.47 4,690.47 8/29/2006 8,13 AM PACKET: 00346 Regular Payments VENDOR SET, 1 FUND 620 HYDRO ELECTRIC DEPARTMENT: 300 BUDGET TO USE: PUBLIC WORKS CB-CURRENT BUDGET VENDOR ITEM # NAME .20664 FEDERAL ENERGY REG.COMM H60560-00 1 -22350 ASSURANT EMPLOYEE BENEF I-ADG 06 I-JUL 06 -74510 EMBARQ I-ADG 06 REGULAR DEPARTMENT PAYMENT REGISTER G/L ACCOUNT NAME 620-300-3500-6341 620-300-3500-6134 620-300-3500-6134 620-300-3500-6321 DESCRIPTION LICENSE FEES ADMIN CHARGES EMPLOYER PAID LONG TERM DISABILITY PREMIUM EMPLOYER PAID LONG TERM DISABILITY PREMIUM TELEPHONE TELEPHONE DEPARTMENT 300 PUBLIC WORKS VENDOR SET 620 HYDRO ELECTRIC CHECK# 926291 926267 926267 926286 TOTAL: TOTAL: PAGE: 28 BANK: GEN AMOUNT 31,978.63 14.26 14.26 45.90 32,053.05 32,053.05 8/29/2006 8013 AM PACKET: 00346 Regular Payments VENDOR SETo FUND DEPARTMENT: N/A BUDGET TO USE: VENDOR NAME ==================================================================================================================================== AMOUNT REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 29 807 ESCROW - DEV/ENG/TIF-HRA NON DEPARTMENTAL CB CURRENT BUDGET ITEM # -06713 BRADLEY & DEIKE PA 1-26688 -17192 EHLERS & ASSOC 333238 G/L ACCOUNT NAME 807-500-6108-2026 807-500-6108-2026 BANK: GEN DESCRIPTION CHECK# RIVERFRONT-SH RIVERFRONT DEV 926274 RIVERFRONT-SH SHERMAN PROJ 926285 DEPARTMENT NON-DEPARTMENTAL TOTAL: VENDOR SET 807 DEV/ENG/TIF-HRA TOTAL; ESCROW 25.00 948.75 973.75 973.75 8/29/2006 8,13 AM PACKET: 00346 Regular Payments REGULAR DEPARTMENT PAYMENT REGISTER VENDOR SET, FUND 999 POOLED CASH FUND DEPARTMENT: N/A BUDGET TO USE, NON-DEPARTMENTAL CB-CURRENT BUDGET VENDOR NAME ITEM # ------------------------------------------------------------------------------------------------------------------------------------ ------------------------------------------------------------------------------------------------------------------------------------ AMOUNT 1 -10220 CNA INSURANCE 1-32 200608090233 1-32 PAYROLL 0825 1 -44700 L.E.L.S. 1-8 200608090233 1-8 PAYROLL 0825 1 -46262 LOCAL UNION 49 1-3 200608090233 1-3 PAYROLL 0825 1 -46263 LOCAL 320 4 200608090233 1-4 PAYROLL 0825 1 -49425 MINNESOTA NCPERS 1-2 200608090233 1-2 PAYROLL 0825 1 -49500 MN CHILD SUPPORT PMT CT 1-6 PAYROLL 0825 -76650 TEAMSTERS 320 WELFARE T 1-7 200608090233 1-7 PAYROLL 0825 G/L ACCOUNT NAME 999-000-0000-2184 999-000-0000-2184 999-000 0000-2153 999-000 0000-2153 999-000-0000-2155 999-000-0000-2155 999-000 0000-2150 999-000 0000-2150 999-000-0000-2190 999-000-0000-2190 999-000-0000-2196 999-000-0000-2192 999-000-0000-2192 DESCRIPTION LONG TERM CAR LONG TERM CARE INSURANCE LONG TERM CAR LONG TERM CARE INSURANCE UNION DUES LE UNION DUES L.E.L.S. UNION DUES LE UNION DUES L.E.L.S. UNION DUES LO UNION DUES LOCAL 49 UNION DUES LO UNION DUES LOCAL 49 LOCAL 320 UNION DUES LOCAL 320 LOCAL 320 UNION DUES LOCAL 320 PERA LIFE INS PERA LIFE CONTRIBUTIONS PERA LIFE INS PERA LIFE CONTRIBUTIONS OTHER DEDUCT I OTHER DEDUCTIONS DENTAL INSURA DENTAL INSURANCE PREMIUMS DENTAL INSURA DENTAL INSURANCE PREMIUMS DEPARTMENT NON-DEPARTMENTAL VENDOR SET 999 POOLED CASH FUND CHECK# 926279 926279 926306 926306 926310 926310 926309 926309 926311 926311 926312 926334 926334 TOTAL: TOTAL: REPORT GRAND TOTAL: PAGE: 30 BANK: GEN 65.00 65.00 314.50 314.50 330.00 330.00 467.50 467.50 104.00 104.00 712.50 260.00 260.00 3,794.50 3,794.50 123,224.91 B/31/2006 10:03 AM PACKET: 00350 Regular Payments VENDOR SET, 1 FUND 101 GENERAL DEPARTMENT: N/A NON DEPARTMENTAL BUDGET TO USE: CB CURRENT BUDGET REGULAR DEPARTMENT PAYMENT REGISTER VENDOR ITEM # ~:================================================================================================================================== AMOUNT NAME 1 -1 MISCELLANEOUS VENDOR JOHN TOWNSEND I-CK 9293 REPLACEMEN BNR IRRIGATION SER I-IR2006-75 & 76 KAYLA LUTZ -P/R OB/25 G/L ACCOUNT NAME 101-000-0000-2061 101-230 2301 5221 101-000 0000 2061 VI-1 DESCRIPTION UNCLAIMED FUN JOHN TOWNSEND , REPLACEMENT CK BUILDING PERM BNR IRRIGATION SERV:REFUND UNCLAIMED FUN KAYLA LUTZ; DEPOSIT RETURN DEPARTMENT NON-DEPARTMENTAL BANK: GEN CHECK# 000000 000000 000000 TOTAL: PAGE: 45.00 270.00 94.49 409.49 8/31/2006 10,03 AM PACKET: 00350 Regular Payments VENDOR SET, 1 FUND 101 GENERAL DEPARTMENT, 105 ADMINISTRATION BUDGET TO USE: CB-CURRENT BUDGET VENDOR NAME ITEM # ------------------------------------------------------------------------------------------------------------------------------------ ------------------------------------------------------------------------------------------------------------------------------------ AMOUNT 1 -000194 SELECT ACCOUNT I-AUG 06 I-AVG 12-18 1 -20108 FARMER BROS CO. 1-7800961 1 -44114 LASERSHARP, INC. 1-58263 REGULAR DEPARTMENT PAYMENT REGISTER G/L ACCOUNT NAME 101-105-1051 6132 101-105-1051 6132 101-105-1051-6201 101-105-1051-6201 PAGE: BANK, GEN DESCRIPTION CHECK# HIGH DEDUCTIB PARTICIPANT FEE HIGH DEDUCTIB HRA PAYMENTS 000000 000000 OFFICE SUPPLI COFFEE 000000 OFFICE SUPPLI TONER 000000 DEPARTMENT 105 ADMINISTRATION TOTAL: 2 2.45 20.00 28.49 83.07 134.01 8/31/2006 10:03 AM PACKET; 00350 Regular Payments VENDOR SET: FUND 101 GENERAL DEPARTMENT; 107 CITY CLERK BUDGET TO USE: CB-CURRENT BUDGET VENDOR NAME ITEM # ==================================================================================================================================== 1 -000194 SELECT ACCOUNT I-AUG 06 REGULAR DEPARTMENT PAYMENT REGISTER G/L ACCOUNT NAME 101-107-1071-6132 PAGE; BANK: GEN DESCRIPTION CHECK# AMOUNT HIGH DEDUCTIB PARTICIPANT FEE 000000 1. 62 DEPARTMENT 107 CITY CLERK TOTAL: 1. 62 - - - - - - - .- - - - - - - - - - - - - - - - ~ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -. - - - - - - - 8/31/2006 10:03 AM PACKET: 00350 Regular Payments VENDOR SET: FUND DEPARTMENT: 120 BUDGET TO USE: VENDOR NAME ~=====~========================================================================~==============================================~===== AMOUNT 101 GENERAL FINANCE CB-CURRENT BUDGET -000194 SELECT ACCOUNT ITEM # APR 7 AUG 06 I-JUNE 10 - 16 1 -01952 AMERICAN PAYROLL ASSN I-BENSON 1 -88705 WELLS FARGO BANK/ CREDI I-AFP REGULAR DEPARTMENT PAYMENT REGISTER G/L ACCOUNT NAME 101-120 1201-6132 101-120 1201-6132 101-120 1201-6132 101-120-1201-6433 101-120-1201-6323 DESCRIPTION CHECK# HIGH DEDUCTIB HRA PAYMENTS HIGH DEDUCTIB PARTICIPANT FEE HIGH DEDUCTIB HRA PAYMENTS 000000 000000 000000 DUES,SUBSCRIP APA DUES 000000 CONFERENCE & CONFERENCE/STARK 000000 DEPARTMENT 120 FINANCE TOTAL: PAGE: 4 BANK: GEN 273.97 4.90 20.00 165.00 1,199.00 1,662.87 8/31/2006 10,03 AM PACKET: 00350 Regular Payments REGULAR DEPARTMENT PAYMENT REGISTER PAGE, VENDOR SET, FUND 101 GENERAL DEPARTMENT, 140 BUDGET TO USE: MAINTENANCE CB-CURRENT BUDGET VENDOR NAME ITEM # ============================================================================================================================ AMOUNT -000169 TERRI-RAND BUILDERS INC 1-106 A & B -000194 SELECT ACCOUNT I-AUG 06 -12098 DALeO 1-1782233 1 -48683 MENARDS 1-45453 1 -69414 RIVERTOWN HEATING 1-1158-615 1 -76750 TERRYS ACE HARDWARE 1-21635 1-21917 1-22253 1 -88705 WELLS FARGO BANK! CREDI I-MEMBERSHIP FEES G/L ACCOUNT NAME 101-140-1403-6520 101-140-1401-6132 101-140-1404-5353 101-140-1403-6520 101-140-1406-6353 101 140-1401-6217 101 140-1401-6217 101-140-1401-6217 101-140-1401-6433 BANK: GEN DESCRIPTION CHECK# BUILDING & ST PD REMODEL 000000 HIGH DEDUCTIB PARTICIPANT FEE 000000 REPAIRS & MAl BRUSHES 000000 BUILDING & ST SUPPLIES/PO 000000 REPAIRS & MAl REPLACE AC/FD 000000 OTHER GENERAL SUPPLIES OTHER GENERAL SUPPLIES 000000 000000 000000 OTHER GENERAL SUPPLIES DUES,SUBSCRIP MEMBERSHIPS 000000 DEPARTMENT 140 MAINTENANCE TOTAL: 5 2,565.00 2.45 22.79 14.87 2,520.00 13.71 5.33 5.31 10.00 5,159.46 8/31/2006 10,03 AM PACKET; 00350 Regular Payments VENDOR SET, FUND 101 GENERAL DEPARTMENT: 150 PLANNING BUDGET TO USE, CB - CURRENT BUDGET VENDOR ITEM # ------------------------------------------------------------------------------------------------------------------------------------ ------------------------------------------------------------------------------------------------------------------------------------ 000000 NAME 1 -88705 WELLS FARGO BANK! CREDI I-MEMBERSHIP FEES REGULAR DEPARTMENT PAYMENT REGISTER G/L ACCOUNT NAME 101-150-1501-6433 PAGE: BANK: GEN DESCRIPTION CHECK# AMOUNT DUES,SUBSCRIP MEMBERSHIPS 10.00 DEPARTMENT 150 PLANNING TOTAL: 10.00 8/31/2006 10,03 AM PACKET: 00350 Regular Payments VENDOR SET, FUND 101 GENERAL DEPARTMENT, 160 BUDGET TO USE, 1. T. CB - CURRENT BUDGET VENDOR NAME ITEM # 1 -000194 SELECT ACCOUNT AUG 06 1 -12037 DAKOTA COUNTY TREAS AUD I-JULY 06 1 -34180 INSIGHT PUBLIC SECTOR 1-110374380 1 -88705 WELLS FARGO BANK/ CREDI 1- DAMEWARE I-HARDWARE I - NEWEGG I-UPS BATTERY I-WAL-MART REGULAR DEPARTMENT PAYMENT REGISTER G/L ACCOUNT NAME 101-160-1601-6132 101-160-1601-6212 101-160-1601-6571 101-160-1601-6571 101-160-1601-6217 101-160-1601-6353 101-160-1601-6571 101-160-1601-6217 PAGE: BANK, GEN DESCRIPTION CHECK# HIGH DEDUCTIB PARTICIPANT FEE 000000 MOTOR FUEL & FUEL CHARGES 000000 NON CAPITAL C CANNED AIR 000000 NON CAPITAL C UPGRADES OTHER GENERAL UTILITY CARD REPAIRS & MAI FAN UNITS NON CAPITAL C BATTERY OTHER GENERAL STORAGE BOXES 000000 000000 000000 000000 000000 DEPARTMENT 160 1. T. TOTAL: 7 AMOlmT 4.90 40.47 24.97 433.00 21.29 38.36 58.89 22.92 644.80 8/31/2006 10,03 AM PACKET: 00350 Regular Payments VENDOR SET, 1 FUND 101 REGULAR DEPARTMENT PAYMENT REGISTER GENERAL DEPARTMENT: 201 BUDGET TO USE: POLICE CB-CURRENT BUDGET VENDOR ITEM # ==================================================================================================================================== AMOUNT NAME 1 -000194 SELECT ACCOUNT AUG 06 I-JULY 15 I-JUNE 10 21 16 -09400 CITY OF MPLS. I-JULY 06 1 -12037 DAKOTA COUNTY TREAS-AUD I-JULY 06 -12685 DE LAGE LANDEN FINANCIA 1-6090885723 1 -14278 DOFFING RENE I-ADG 06 1 -56836 OFFICE MAX - A BOISE CO 1-404700 1 -63215 PUCH, CRAIG I-AUGUST 06 -72385 MICHAEL SCHMITZ I-ADG 06 1 -88705 WELLS FARGO BANK! eREDI I-MEMBERSHIP FEES G/L ACCOUNT NAME 101 201-2010-6132 101-201 2010-6132 101-201-2010 6132 101-201-2010-6311 101-201-2010-6212 101-201-2010-6364 101-201-2010-6311 101-201-2010-6201 101-201-2010-6323 101-201-2219-6450 101-201-2010-6433 DESCRIPTION HIGH DEDUCTIB PARTICIPANT FEE HIGH DEDUCTIB HRA PAYMENTS HIGH DEDUCTIB HRA PAYMENTS EXPERT & CONS AUTOMATED PAWN SYSTEM MOTOR FUEL & FUEL CHARGES RENTAL-OTHER DICTATION SYSTEM EXPERT & CONS VASCULAR SCREENING TEST OFFICE SUPPLI OFFICE SUPPLIES CONFERENCE & TUITION REIMUBRSEMENT MISCELLANEOUS K9 LODING /REIMBURSE DUES,SUBSCRIP MEMBERSHIPS DEPARTMENT 201 POLICE BANK: GEN CHECK# 000000 000000 000000 000000 000000 000000 000000 000000 000000 000000 000000 TOTAL; PAGE: 7.35 750.00 0.35 175.00 4,342.23 280.96 109.00 85.80 1,000.00 90.00 30.00 6,870.69 8/31/2006 10,03 AM PACKET: 00350 Regular Payments VENDOR SET, FUND 101 REGULAR DEPARTMENT PAYMENT REGISTER GENERAL DEPARTMENT: 230 BUILDING & INSPECTIONS BUDGET TO USE: CB-CURRENT BUDGET VENDOR NAME ITEM # ==================================================================================================================================== AMOUNT 1 -000194 SELECT ACCOUNT I-AUG 06 I-AVG 06 -12037 DAKOTA COUNTY TREAS-AUD I-JULY 06 I-JULY 06 -49365 MN DEPT/LABOR & INDUSTR I-AVG 06 1 -49373 MN BUILDING PERMIT TECH 1-D WEST G/L ACCOUNT NAME lOl-230~2301-6132 101-230-2302-6132 101 230-2301 6212 101 230-2302-6212 101-230-2301-5323 101-230-2302-6323 DESCRIPTION HIGH DEDUCTIB PARTICIPANT FEE HIGH DEDUCTIB PARTICIPANT FEE MOTOR FUEL & MOTOR FUEL & FUEL CHARGES FUEL CHARGES CONFERENCE & LANGER / BAKKEN SEMINARS CONFERENCE & IRC FUNDAMENTALS DEPARTMENT 230 BUILDING & INSPECTIONS BANK, GEN CHECK# 000000 000000 000000 000000 000000 000000 TOTAL: PAGE: 9 .45 .45 411.18 52.69 140.00 75.00 683.77 8/31/2006 10,03 AM 00350 Regular Payments REGULAR DEPARTMENT PAYMENT REGISTER PACKET: VENDOR SET, FUND 101 GENERAL DEPARTMENT: 300 BUDGET TO USE: PUEL I C WORKS CB-CURRENT BUDGET VENDOR NAME ITEM # ==================================================================================================================================== AMOUNT -000194 SELECT ACCOUNT AVG 06 I~JULY 15 - 21 I-JULY 22 28 I-JULY 29= AVG 4 -1 MISCELLANEOUS VENDOR NI CK MARSH 1- AVG REIMBURSE -12037 DAKOTA COUNTY TREAS AUD I-JULY 06 I-JULY 06 1 -29380 HILLYARD INC 1-1841703 1 -38298 KIRK JOHN'SON 1-82806 -50328 MONTGOMERY, THOMAS I -AUGUST 06 I -AUGUST 06 1 -62700 PRAXAIR DISTRIBUTION-44 1-972198 -92700 xeEL ENERGY I-AUGUST 06 G/L ACCOUNT NAME 101-300-3100-6132 101-300-3100-6132 101-300-3100-6132 101-300-3100-6132 101-300-3200-6218 101-300-3100-6212 101-300-3200-6212 101-300-3200-6356 101-300-3100~6311 101-300-3100-6324 101-300-3100-6325 101-300-3200-6216 101-300-3201-6343 DESCRIPTION HIGH DEDUCTIB PARTICIPANT FEE HIGH DEDUCTIB HRA PAYMENTS HIGH DEDUCTIB HRA PAYMENTS HIGH DEDUCTIB HRA PAYMENTS CLOTHING & BA NICK MARSH;SAFETY BOOTS MOTOR FUEL & MOTOR FUEL & FUEL CHARGES FUEL CHARGES UPKEEP OF GRO CAN LINERS EXPERT & CONS 06 BRIDGE INSPECTIONS MILEAGE MILEAGE / PARKING TRANSPORTATIO MILEAGE / PARKING CHEMICALS & C ACETYLENE LIGHT & POWER ELEC SERVICE DEPARTMENT 300 PUBLIC WORKS VENDOR SET 101 GENERAL CHECK# 000000 000000 000000 000000 000000 000000 000000 000000 000000 000000 000000 000000 000000 TOTAL; TOTAL: PAGE: 10 BANK: GEN 7.35 160.05 13.87 65.00 45.00 470.35 2,742.99 303.31 2,300.00 189.13 5.25 10.14 229.47 6,541.91 22,118.62 8/31/2006 10,03 AM PACKET: VENDOR SET: FUND DEPARTMENT: N/A BUDGET TO USE: VENDOR NAME ==================================================================================================================================== 00350 Regular Payments 200 PARKS NON-DEPARTMENTAL CB-CURRENT BUDGET ITEM # -94360 YOCUM OIL CO INC 1-794593 REGULAR DEPARTMENT PAYMENT REGISTER G/L ACCOUNT NAME 200-401-4101-1501 PAGE: 11 BANK: GEN DESCRIPTION CHECK# AMOUNT FUEL INVENTOR DIESEL FUEL DEPARTMENT ooaooo 1,845.80 NON DEPARTMENTAL TOTAL: 1,845.80 8/31/2006 10,03 AM PACKET: 00350 Regular Payments VENDOR SET, 1 FUND 200 PARKS REGULAR DEPARTMENT PAYMENT REGISTER DEPARTMENT: 401 BUDGET TO USE: PARKS & RECREATION CB-CURRENT BUDGET VENDOR ITEM # ==:================================================================================================================================= AMOlmT NAME 1 -000122 ANDREW HILL 1-00008 1 -000194 SELECT ACCOUNT -AVG 06 1 -000234 G L SPORTS 1-355275 1 -000305 R H DONNELLEY 1-300308523 1 -06805 BROADWAY AWARDS 1-20790 1 -29380 HILLYARD INC 1-1841703 1 -44670 LEEF BROTHERS, INC. 1-1191513 1 -51094 MTI DISTRIBUTING COMPAN 1-542215-00 1 -74900 S & S TREE SERVICE 1-5923 1 -76750 TERRYS ACE HARDWARE 1-22046 1-22047 1-22048 1-22298 -88705 WELLS FARGO BANK/ CREDI I-MEMBERSHIP FEES G / L ACCOUNT NAME 200-401-4101-6217 200-401-4101-6132 200-401-4101-6214 200-401-4101-6433 200-401-4101-6214 200-401-4101-6356 200-401-4101-6211 200-401-4101-6353 200-401-4101-6356 200-401-4101-6217 200-401-4147-6350 200-401 4101-6217 200-401 4101-6356 200-401-4101-6433 DESCRIPTION OTHER GENERAL PHOTO HIGH DEDUCTIB PARTICIPANT FEE RECREATION SU NET CLIPS DUES,SUBSCRIP YELLOW PAGE LISTINGS RECREATION SU SOFTBALL TROPHIES UPKEEP OF GRO CAN LINERS CLEANING SUPP TOWELS REPAIRS & MAl PARTS / LABOR 580 D UPKEEP OF GRO FIELD AERATION OTHER GENERAL BLOW GUN REPAIRS & MAl REPAIRS OTHER GENERAL AIR TOOL UPKEEP OF GRO ADAPTER DUES,SUBSCRIP MEMBERSHIPS DEPARTMENT 401 PARKS & RECREATION VENDOR SET 200 PARKS CHECK# 000000 000000 000000 000000 000000 000000 000000 000000 000000 000000 000000 000000 000000 000000 TOTAL: TOTAL: PAGE: 12 BANK: GEN 50.00 2.45 66.43 330.00 302.46 303.31 66.19 2,800.73 1,597.50 7.23 6.38 .48 .46 10.00 5,544.62 7,390.42 8/31/2006 10,03 AM PACKET: 00350 Regular Payments VENDOR SET, 1 FUND 201 DEPARTMENT: 401 BUDGET TO USE, VENDOR NAME ==================================================================================================================================== AMOUNT AQUATIC CENTER PARKS & RECREATION CB-CURRENT BUDGET ITEM # 1 -000300 SUNPORTS INTERNATIONAL 1-0010421 1 -02700 AQUA LOGIC, INC. 1-29263 1 -38290 JOHNSON, DARBIE A.D. I-AUGUST 06 1 -85485 VISTAR CORPORATION 1-19074984 REGULAR DEPARTMENT PAYMENT REGISTER G/L ACCOUNT NAME 201-401-4246-6580 201-401-4240..6216 201-401-4240-6214 201-401-4246-6254 DESCRIPTION CHECK# EQUIPMENT SHADE STRUCTURE 000000 CHEMICALS & C CHEMICALS 000000 RECREATION SU TEEN NIGHT SUPPLIES/REIMBURSE 000000 COST OF MERCH CONCESSION SUPPLIES 000000 DEPARTMENT 401 PARKS & RECREATION TOTAL: VENDOR SET 201 AQUATIC CENTER TOTAL: PAGE; 13 BANK, GEN 26,999.00 304.71 84.00 530.72 27,918.43 27,918.43 8/31/2006 10,03 AM PACKET: 00350 Regular Payments VENDOR SET, 1 FUND 2 13 DEPARTMENT, 210 BUDGET TO USE: FIRE & AMBULANCE FIRE CB-CURRENT BUDGET VENDOR NAME ITEM # ==================================================================================================================================== 220.00 -000304 ALERT-ALL CORP 1-6080590 -08120 CARLSON AUTO TRUCK INC. 1-6131 1 -12037 DAKOTA COUNTY TREAS-AUD I-JULY 06 -17949 EMERGENCY APPARATUS MAr 1-26993 1-26994 I~26996 1-26997 1-26998 1-26999 1-27000 1 -34108 INDUSTRIAL SCIENTIFIC C 1-674310 -52126 NATL FIRE PROTECTION AS 1-3575570Y 1-3580208Y 1 -68682 REGINA MEDICAL CENTER 1-2006 -76750 TERRYS ACE HARDWARE 1-22654 1-22746 -78731 LARSON COMPANIES I-B2G2360173 -88705 WELLS FARGO BANK/ CREDI I-MEMBERSHIP FEES REGULAR DEPARTMENT PAYMENT REGISTER G/L ACCOUNT NAME DESCRIPTION 213-210-2100~6217 OTHER GENERAL FIRE PREVENTION MATERIALS 213-210~2100~6354 REPAIRS & MAl REPAIRS/FORD 213-210~2100~6212 MOTOR FUEL & FUEL CHARGES 213-210~2100~6354 REPAIRS & MAl SERVICE / REPAIR 1480 213~210-2100-6354 REPAIRS & MAl SERVICE / REPAIR 1483 213-210-2100-6354 REPAIRS & MAl SERVICE / REPAIR 1482 213-210-2100-6354 REPAIRS & MAl SERVICE / REPAIR 1490 213-210-2100-6354 REPAIRS & MAl SERVICE / REPAIR 1495 213-210~2100~63S4 REPAIRS & MAl SERVICE / REPAIR 1492 213~210-2100-63S4 REPAIRS & MAl SERVICE / REPAIR 1494 213~210~2100~6353 REPAIRS & MAl PARTS / REPAIRS TMX412 213~210~2100~6433 213~210~2100~6217 DUES,SUBSCRIP NFCSS CD OTHER GENERAL FIRE PREVENTION MATERIALS 213-210-2100-6311 EXPERT & CONS ACLS/BLS CONTRACT 213 210~2100~6217 213 210-2100-6221 OTHER GENERAL SHOP SUPPLIES EQUIPMENT PAR SHIPPING 213~210~2100~6221 EQUIPMENT PAR PARTS / 1483 213~210~2100~6433 DUES,SUBSCRIP MEMBERSHIPS DEPARTMENT 210 FIRE PAGE: 14 BANK, GEN CBECK# AMOUNT 000000 000000 1,245.96 000000 1,093.10 000000 1,636.97 000000 943.04 000000 921.12 000000 654 .23 000000 572 .36 000000 372.78 000000 284.90 000000 741.52 000000 000000 682.95 273.45 000000 1,000.00 000000 000000 10.63 10.40 000000 20.98 000000 20.00 TOTAL: 10,704.39 8/31/2006 10,03 AM PACKET: 00350 Regular Payments VENDOR SET, 1 FUND 213 DEPARTMENT, 220 BUDGET TO USE: VENDOR NAME ==================================================================================================================================== 000000 FIRE & AMBULANCE AMBULANCE CB-CURRENT BUDGET ITEM # 1 -12037 DAKOTA COUNTY TREAS-AUD I-JULY 06 1 -62700 PRAXAIR DISTRIBUTION-44 1-919707 REGULAR DEPARTMENT PAYMENT REGISTER G/L ACCOUNT NAME 213-220-2200-6212 213-220-2200-6216 PAGE: 15 BANK, GEN DESCRIPTION CHECK# AMOUNT MOTOR FUEL & FUEL CHARGES 1,530.32 CHEMICALS & C OXYGEN 000000 158.66 DEPARTMENT 220 AMBULANCE TOTAL: 1,688.98 VENDOR SET 213 FIRE & AMBULANCE TOTAL: 12,393.37 8/31/2006 10,03 AM PACKET: 00350 Regular Payments VENDOR SET, REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 16 FUND 220 LE Due DEPARTMENT, 450 LEDUC BANK, GEN BUDGET TO USE: CB-CURRENT BUDGET VENDOR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION CHECK# AMOUN"T =================================================================================================================================~-- 1 -24895 TIM GIBSON CLEANING I~99455 220-450-4160-6310 MAINTENANCE C CLELANING SERV 000000 395.00 DEPARTMENT 450 LEDUC TOTAL: 395.00 VENDOR SET 220 LE Due TOTAL: 395.00 8/31/2006 10,03 AM PACKET: 00350 Regular Payments VENDOR SET: 1 FUND 401 PARKS CAPITAL PROJECTS DEPARTMENT: 401 BUDGET TO USE: PARKS & RECREATION CB-CURRENT BUDGET VENDOR NAME ITEM # ------------------------------------------------------------------------------------------------------------------------------------ ------------------------------------------------------------------------------------------------------------------------------------ AMOUNT 1 -02250 APPLE IRRIGATION LLC I -AUG 06 1 -04126 BARR ENGINEERING CO. 1-2319960 1 -20111 FARMERS MILL & ELEVATOR Cl 019338 1 -74900 S & S TREE SERVICE 1-6112 1-6113 1-6114 1 -76754 TESSMAN SEED INC I-S072079-IN REGULAR DEPARTMENT PAYMENT REGISTER G / L ACCOUNT NAME 401-401-4133-6450 401-401-4115-6450 401-401-4133-6450 401-401-4133-6450 401-401-4133-6450 401-401-4133-6450 401~401-4133-6450 DESCRIPTION MISCELLANEOUS IRRIGATION EXPANSION MISCELLANEOUS PROF SERVICES/LAKE ISABEL MISCELLANEOUS FERTILIZER/VET'S PARK MISCELLANEOUS FIELD MISCELLANEOUS FILED NORTH SOUTH MISCELLANEOUS NORTH FIELD MISCELLANEOUS SEED DEPARTMENT 401 PARKS & RECREATION VENDOR SET 401 PARKS CAPITAL PROJECTS CHECK# 000000 000000 000000 000000 000000 000000 000000 TOTAL: TOTAL: PAGE: 17 BANK: GEN 4,883.00 4,152.23 202.36 1,992.51 532.50 2,130.00 1,295.04 15,187.64 15,187.64 8/31/2006 10,03 AM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 18 PACKET: 00350 Regular Payments VENDOR SET: FUND 404 HRA REDEVELOPMENT DEPARTMENT: 500 BUDGET TO USE: HOUSING & REDEVELOPMENT CB-CURRENT BUDGET BANK: GEN VENDOR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION CHECK# AMOUNT ------------------------------------------------------------------------------------------------------------------------------------ ------------------------------------------------------------------------------------------------------------------------------------ -88705 WELLS FARGO BANK/ eRED! I-MEMBERSHIP FEES 404-500-6003-6433 DUES,SUBSCRIP MEMBERSHIPS 000000 10.00 DEPARTMENT SOD HOUSING & REDEVELOPMENT TOTAL: 10.00 VENDOR SET 404 HRA REDEVELOPMENT TOTAL: 10.00 8/31/2006 10,03 AM PACKET: 00350 Regular Payments VENDOR SET, REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 19 FUND 496 2006 IMPROVEMENT PROJECTS DEPARTMENT: 300 BUDGET TO USE: Public Works CB-CURRENT BUDGET BANK: GEN VENDOR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION CHECK# AMOUNT ==================================================================================================================================== -49374 MN POLLUTION CONTROL AG I - PROJ 42 496-300-3613-6311 EXPERT & CONS 2006-2 STORMWATER PERMIT ooaooo 400.00 PROJ, 042 496 North Frontage Road 2006 Construction PROJ 43 496-300-3613 6311 EXPERT & CONS 2006-6 SWPPP PERMIT 000000 400.00 PROJ: 043 -496 Commerce Drive 2006 Construction I-PROJ 44 496-300-3613-5311 EXPERT & CONS 2006 3 SWPP PERMIT 000000 400.00 PROJ: 044-496 Industrial Park # 7 2006 Construction PROJECT 44 496-300-3613-6311 EXPERT & CONS 2006 3 SANITARY SEWER PERMIT 000000 240.00 PROJ: 044 496 Industrial Park # 7 2006 Construction -49397 MN DEPARTMENT OF HEALTH I-PROJ 44 496-300~3613-6311 EXPERT & CONS 2006-3 MDH PERMIT 000000 150.00 DEPARTMENT 300 Public Works TOTAL: 1,590.00 VENDOR SET 496 2006 IMPROVEMENT PROJECTSTOTAL: 1,590.00 8/31/2006 10,03 AM PACKET: VENDOR SET: FUND DEPARTMENT: N/A BUDGET TO USE; VENDOR NAME -----------------------------~------------------------------------------------------------------------------------------------------ ------------------------------------------------------------------------------------------------------------------------------------ 00350 Regular Payments 600 WATER NON-DEPARTMENTAL CB-CURRENT BUDGET ITEM # 1 -49397 MN DEPARTMENT OF HEALTH 1-3rd QTR 06 REGULAR DEPARTMENT PAYMENT REGISTER G/L ACCOUNT NAME 600-300-3300-2011 PAGE: 20 BANK: GEN DESCRIPTION CHECK# AMOUNT ACCOUNTS PAYA MN TESTING FEE DEPARTMENT 000000 11,196.00 NON DEPARTMENTAL TOTAL: 11,196.00 8/31/2006 10,03 AM PACKET: 00350 Regular Payments VENDOR SET, FUND 600 WATER DEPARTMENT, 300 PUBLIC WORKS BUDGET TO USE: CB-CURRENT BUDGET VENDOR ITEM # ------------------------------------------------------------------------------------------------------------------------------------ ------------------------------------------------------------------------------------------------------------------------------------ AMOUNT NAME 1 -12034 DAKOTA COUNTY TREASURER I -AUG 06 1 -12037 DAKOTA COUNTY TREAS AUD I -JULY 06 -14868 DUBE, DAVID I-AUG 06 -68677 REED BUSINESS INFORMATI 1-3355038 1 -92700 xeEL ENERGY I-AUGUST 06 REGULAR DEPARTMENT PAYMENT REGISTER G/L ACCOUNT NAME 600-300-3300-6357 600-300-3300-6212 600-300-3300-6212 600-300-3300-6590 600-300-3300-6343 DESCRIPTION CHECK# REPAIRS & MAl WATER TESTING 000000 MOTOR FUEL & FUEL CHARGES 000000 MOTOR FUEL & GAS REIMBURSEMENT 000000 CONTRACTORS & AD FOR BIDS 000000 LIGHT & POWER ELEC SERVICE 000000 DEPARTMENT 300 PUBLIC WORKS TOTAL: VENDOR SET 600 WATER TOTAL: PAGE: 21 BANK, GEN 11,956.51 1,428.76 172.24 197.16 15,723.62 29,478.29 40,674.29 8/31/2006 10,03 AM PACKET: VENDOR SET, FUND DEPARTMENT: 300 BUDGET TO USE: VENDOR NAME 00350 Regular Payments 601 WASTEWATER PUBLIC WORKS CB-CURRENT BUDGET ITEM # 1 ~12037 DAKOTA COUNTY TREAS AUD I-JULY 06 1 -21814 FLEXIBLE PIPE TOOL CO 1-10377 REGULAR DEPARTMENT PAYMENT REGISTER G/L ACCOUNT NAME 601-300-3400-6212 601-300-3400-6353 PAGE: 22 BANK, GEN DESCRIPTION CHECK# MOTOR FUEL & FUEL CHARGES 000000 REPAIRS & MAl HOSEI TIGERTAIL DEPARTMENT 300 VENDOR SET 601 000000 PUBLIC WORKS TOTAL: WASTEWATER TOTAL: AMOUNT 0.00 213.00 213.00 213.00 8/31/2006 10:03 AM PACKET; 00350 Regular Payments VENDOR SET, FUND 610 TRANSIT DEPARTMENT; 107 CITY CLERK BUDGET TO USE: CB-CURRENT BUDGET VENDOR ITEM # NAME 1 -000194 SELECT ACCOUNT I-AUG 06 -06385 BOYER FORD TRUCKS C-26982SAV 1-28752SAV 1-288248 I~28B248 1-902762 1 -12037 DAKOTA COUNTY TREAS-AUD I-JULY 06 1 -76750 TERRYS ACE HARDWARE 1-22187 REGULAR DEPARTMENT PAYMENT REGISTER G/L ACCOUNT NAME 610-107-1074-6132 610-107 1075-6221 610-107-1075-6221 610-107 1075-6221 610-107 1075 6354 610-107-1075 6221 610-107-1075-6212 610-107-1075-6221 DESCRIPTION CHECK# HIGH DEDUCTIB PARTICIPANT FEE 000000 EQUIPMENT PAR PARTS EQUIPMENT PAR T REPAIRS EQUIPMENT PAR T REPAIRS REPAIRS & MAl T-3 REPAIRS EQUIPMENT PAR T-l REPAIRS 000000 000000 000000 000000 000000 MOTOR FUEL & FUEL CHARGES 000000 EQUIPMENT PAR T~4 REPAIRS 000000 DEPARTMENT 107 CITY CLERK TOTAL: VENDOR SET 610 TRANSIT TOTAL: PAGE: 23 BANK: GEN AMOUNT 0.83 6.70~ 22.64 43.48 490.50 12.54 2,497.37 8.09 3,068.75 3,068.75 8/31/2006 10,03 AM PACKET: 00350 Regular Payments VENDOR SET, FUND 615 ARENA DEPARTMENT: 401 PARKS & RECREATION BUDGET TO USE: CB-CURRENT BUDGET VENDOR NAME ITEM # REGULAR DEPARTMENT PAYMENT REGISTER G/L ACCOUNT NAME DESCRIPTION CHECK# PAGE: 24 BANK: GEN AUG 06 ~~================================================================================================================================== AMOUNT 1 -000194 SELECT ACCOUNT -06810 BRO TEX,INC 1-332011 -12098 DALeO 1-1779997 -19954 EZ SHARP INC. 1-10208 1 -20698 FERRELLGAS 1-1010687920 1 -26725 w.w. GRAINGER, INC. 1-9164855745 1 -76750 TERRYS ACE HARDWARE I~22108 1-22622 615-401-4103-6132 615-401-4103-6211 615-401-4103-6211 615-401-4103-6350 615-401-4103-6212 615-401-4103-6217 615-401-4103-6217 615-401-4103-6217 HIGH DEDUCTIB PARTICIPANT FEE CLEANING SUPP CLEANING TOWELS CLEANING SUPP JANITOR SUPPLIES REPAIRS & MAl STONES / DIAMONDS MOTOR FUEL & FILLS OTHER GENERAL BULBS/WRENCHES OTHER GENERAL PAINT BRUSHES OTHER GENERAL SUPPLIES DEPARTMENT 401 PARKS & RECREATION VENDOR SET 615 ARENA 000000 000000 000000 000000 000000 000000 000000 000000 TOTAL: TOTAL: 2.45 145.74 3.88 385.11 85.86 593.94 3.60 9.56 1,230.14 1,230.14 8/31/2006 10,03 AM PACKET: 00350 Regular Payments VENDOR SET, 1 FUND 620 DEPARTMENT: 300 BUDGET TO USE: VENDOR NAME ==================================================================================================================================== 000000 1 -92700 XCEL ENERGY HYDRO ELECTRIC PUBLIC WORKS CB-CURRENT BUDGET ITEM # I-AUGUST 06 REGULAR DEPARTMENT PAYMENT REGISTER G/L ACCOUNT NAME 620-300~3500-6343 PAGE: 25 BANK: GEN DESCRIPTION CHECK# AMOUNT LIGHT & POWER ELEe SERVICE DEPARTMENT 300 VENDOR SET 620 4,328.19 PUBLIC WORKS TOTAL: 4,328.19 HYDRO ELECTRIC TOTAL: 4,328.19 REPORT GRAND TOTAL: 136,517.85 September 5, 2006 APPROVED: City Administrator Finance Director Councilmember Hazlet Councilmember Riveness Councilmember Schultz Councilmember Moratzka Councilmember Hicks Councilmember Alongi Mayor Werner VI-2 CITY OF HASTINGS DAKOTA COUNTY, MINNESOTA RESOLUTION 09- -2006 A RESOLUTION EXPRESSING ACCEPTANCE OF AND APPRECIATION OF A DONATION TO THE HASTINGS POLICE DEPARTMENT WHEREAS, Hastings Chamber of Commerce Rivertown Days has presented to the Hastings Police Department a donation of $2,200.00 and have designated that this donation be used for the Hastings Police Department Reserve Unit Program, WHEREAS, the City Council is appreciative of the donation and commends Hastings Chamber of Commerce Rivertown Days for their civic efforts, NOW, THEREFORE BE IT RESOLVED, by the City Council of the City of Hastings, Minnesota; 1. That the donation is accepted and acknowledged with gratitude; and 2. That the donation will be appropriated for the Hastings Police Department Reserve Unit Program, and 3. That the 2006 Hastings Police Reserve Unit Account budget be adjusted accordingly. Adopted this 5th day of September, 2006 Michael Werner, Mayor Attest: Melanie Mesko Lee, Assistant City Administrator/City Clerk VI-2 CITY OF HASTINGS DAKOTA COUNTY, MINNESOTA RESOLUTION 09- -2006 A RESOLUTION EXPRESSING ACCEPTANCE OF AND APPRECIATION OF A DONATION TO THE HASTINGS POLICE DEPARTMENT WHEREAS, Hastings Chamber of Commerce Rivertown Days has presented to the Hastings Police Department a donation of $600.00 and have designated that this donation be used for the Hastings Police Department Police Canine Program, WHEREAS, the City Council is appreciative of the donation and commends Hastings Chamber of Commerce Rivertown Days for their civic efforts, NOW, THEREFORE BE IT RESOLVED, by the City Council of the City of Hastings, Minnesota; 1. That the donation is accepted and acknowledged with gratitude; and 2. That the donation will be appropriated for the Hastings Police Department Canine Program, and 3. That the 2006 Hastings Police Canine Account budget be adjusted accordingly. Adopted this 5th day of September, 2006 Michael Werner, Mayor Attest: Melanie Mesko Lee, Assistant City Administrator/City Clerk City of Hastings Parks & Recreation Department 920 W 10th St. Hastings. MN 55033 Ph: (651)480-6]75 Fax: (651) 437-5396 www.ci.hastings.mn.us Aquatic Center 90 I Maple St. Hastings, MN 55033 Ph: (65]) 480-2392 Fax: (65])437-5396 Civic Arena 2801 Redwing Blvd. Hastings, MN 55033 Ph: (65]) 480-6]95 Fax: (65] )437-4940 VI-3 MEMO Date: 8/28/06 To: Honorable City Council and Mayor From: Barry Bernstein, Parks and Recreation Director Subject: Hastings Family Aquatic Center BACKGROUND: The City Council approved the purchase of a sun shade product for the HF AC in 2006. At the time the Parks and Recreation Department conducted our research to install this product, the Parks Department seemed comfortable with installing this product in-house. When the sun shade was delivered, the Parks Department was less certain of the in-house installation due to the modification in the pool deck that needs to take place. The modifications that are needed include drilling holes in the deck and pouring footings for the support poles. When we sent plans and specifications to the shade company detailing what we wish to have constructed, the shade was constructed as desired, but unfortunately, they did not take in consideration of the building overhang and emergency entrance gate to the HF AC. Therefore I am suggesting the following modifications: . Hire a contractor to set the sun shade poles in place . Move the sun shade approximately 6' from building to the south and east . Cut into the side hill (approx 30') on the south to increase deck size and place additional seating in this area. In addition, place footings for the sun shade in this area. This would create a larger deck surface for shade and seating capacity which seems to be a major area of concern. The total cost of this proposal is approximately $10,000 of which we have ($11,000) remaining in account 201-401-4240-6580. City Council: pool sun shade modifications 1 2006 ?\'Q .f' )( '.~ (.,~ ~ H .~. T :t- A ~ _ ..,..~_ .t --- -. 4,~ <'- ~ ~. :~J\'>:~;r~,_."o ,:, ~, To: From: Date: Re: Mayor Werner and City Council Melanie Mesko Lee, Assistant City Administrator August 30, 2006 Life and Long Term Disability Rates Reauested Council Action: Accept the following life and long-term disability insurance rates and carriers: Life: Remain with Minnesota Life (current carrier) Basic/AD&D (city paid) Decrease from $.25/$1,000 to $.165/$1,000 Supplemental Age Current Rate New Rate per oer $1,000 $1,000 Under 35 $0.12 $0.07 35-39 $0.14 $0.11 40-44 $0.20 $0.15 45-49 $0.30 $0.24 50-54 $0.50 $0.40 55-59 $0.80 $0.64 60-64 $0.88 $0.78 65-69 $1.67 $1.34 70-74 $3.01 $2.41 Dependent: no change; remains at $1.30/$10,000 coverage Long-Term Disability Remain with Assurant (current carrier) Decrease from $0.40/$100 to $0.35/$100 Backaround: The City is required to go out for bids every 60 months for life and long-term disability rates. Working with our life and L TO consultant, Ochs, Inc., the City advertised an RFP for this coverage. LIFE INSURANCE Two proposals were received for life insurance coverage. For the life insurance proposals, Minnesota Life's proposal included all current coverage levels and submitted a proposal for a cost decrease for both basic and supplemental coverage based on our experience and level of participation. The proposal from Standard Insurance proposed a reduction in the basic coverage only; they removed the AO&O benefit from the spousal supplemental coverage and the rates were the same as we are currently paying. "1;'1 '" Ha$ure~ . 10: rN.J~"" ,:.t",,! l<l~t . H<l~1J~r,~. M!'l ,:>1)033.19"':> . t.,6',j1.480023'YJ · t:6'.'1.431.40l!l2 · <II"'fII c, I'lMUf\Il"> "'O.\); LONG TERM DISABILITY Two proposals were received for long-term disability coverage. For the L TO proposals, Assurant's proposal included all a decrease in the billing rate (from $0.40 to $0.35) as well as an increase in the maximum monthly payment to $6,000 (currently $5,000). The proposal from Standard Insurance proposed a reduction in the billing rate from $0.40 to $0.36 and no increase in the current maximum monthly payment. If approved, the L TD change would be effective September 1, 2006 and the Life change would be effective January 1, 2006, which would coincide with our annual renewal as well as when coverage adjustments are typically made. VI-5 MEMO To: From: Date: Re: Honorable Mayor and City Council Tom Montgomery August 30, 2006 Sewer Service Repair Assessment Request - 613 Vermillion Street Enclosed for Council approval is a request from Joe Waller of613 Maple St. for the City to pay the $5,357 cost to repair his sanitary sewer service line and assess this cost back to his property. With similar requests for utility service repair, the City Attorney has prepared an agreement and waiver of assessment appeal for property owners to sign, spelling out the conditions and terms of the assessment and protecting the City from an assessment appeal. COUNCIL ACTION REQUESTED Council is request to approve Mr. Waller's request for the City to fund the sewer service repair and assess this cost back to their property under the condition that Mr. Waller first enter into an assessment agreement with the City. en"" 01' HASTlNtlS Memorandwn To: City Of Hastings, co: 'rom Montgomery From: Joe Waller Data: 8/3012006 Re: sewet. repair bill being lIdded to my property taxes I OWll the propel1y at 613 Vl..'t1l1i Ilion Sl Hastings, MN 55033. Lasl month 1 had a sewer line broke. The sewer line was located under the garage floor of Ihe pl'Opel'ty nt. 60 I Vennillion St. alto Excavating Inc. removed the gHtage 11001' at 60 I Vermillion St and fixed tJ;e sewer line, di''Poscd ofall old dirt and back tlllcd the hole lor It lolalbill of$4557.00 Josh Serres is going to be ft.!plaeing the concrete slab in the garag" tor a !.utal bill of$800,OO I am asking for the City ofl-lastings Help to pay these bills and Ihen lIdd the dollar amuunt. 1.0 nlY prupcrly taxes. Otto Rxcavating Ine, 262 tllldustrial Ct Haslings, MN 55033 Josh Serres 1481 41b St West l-Iastings,MN 55033 cd WdlS:10 900c 0~ '6n~ cSvv6vLS1L: 'ON X~j 1 WO~j SITE MAP PROPERTY 10 NUMBER: 19-32150-040-45 2006 ESTIMATED MARKET VALUES (PAYABLE 2007) FEE OVv'NER JOSEPH L WALLER 613 VERMILLION ST HASTINGS MN 55033 CAND BUILDING TOTAL 36,500 119,900 156,400 LOT SIZE (EXCLUDES ROAD EASEMENTS) 2006 BUILDING INFORMATION (PAYABLE 2007): TYPE S.FAM.RES YEAR BUILT 1880 ARCH/STYLE 1-314 STRY FOUNOA TION sa FT 847 FINISHED sa FT 1135 BEDROOMS 2 BATHS 1.5 FRAME VIIOOD GARAGE SO FT 598 OTHER GARAGE MISC BLOG PROPERTY ADDRESS: 613 VERMILLION ST HASTINGS MN 55033 SCHOOL DISTRICT: 200 9.199 sa FT 0.21 ACRES LOCATION" SW1/4 NW1I4 SECTION 27-115-17 PAYABLE 2006 TAXES PAYABLE 2007 HOMESTEAD STATUS: NON HOMESTEAD NETTAX' SPECIAL ASSESSMENTS: TOTAL TAX & SA: 1.79912 0.00 1,799.12 WATERSHED DISTRICT. VERMILLION RIVER PAYABLE 2007 ASMNT USAGE:RESJDENT1AL LAST QUALIFIED SALE DATE 1112002 AMOUNT" 160,000 106 513 1.19 121 101 109 .fiTILST E , " 6{)1 '. '. 602 1.14 1 0 612 This drawing is neither a legally recorded map nor a survey and is not intended to be used as one. This drawing is a compilation of records, information and data located in various city, county, and state offices and other sources, affecting the area shown, and is to be used for reference purposes only. Dakota County is not responsible for any inaccuracies herein contained. If discrepancies are found, please contact Dakota County Survey and Land Information Department 445 N t NOTE: Dimensions rounded to nearest foot PLAT NAME: TOWN OF HASTINGS BLKS 1 THRU 99 TAX DESCRIPTION S 1/2 OF LOT 3 BLK 45 S 1/2 OF LOT Copyright 2006, Dakota County - Map Date: AuguSl29, 2006 Parcels Updated: 8/17/2006 Aerial Photography: 2004 WAIVER OF PROCEDURAL IRREGULARITY AND ASSESSMENT APPEAL THIS AGREEMENT, is made this _ day of September, 2006, between the City of Hastings, a Minnesota Municipal Corporation, hereinafter referred to as "City" and Joseph L. Waller, hereinafter referred to as "Owner". WHEREAS, Owner owns the property legally described as: The south 12 of Lot 3, Block 45 and the south Yz of Lot 4, Block 45, Town of Hastings, Dakota County, Minnesota (Subject Property) WHEREAS, the Property Identification Number for the Subject Property is 19-32150-040-45; and WHEREAS, the Owner needs to replace a sanitary sewer line on the Subject Property; and WHEREAS, the Owner has requested assistance from the City to help Owner pay for the replacement of the sanitary sewer service line; and WHEREAS, the City Council is willing to advance the funds necessary to replace the sanitary sewer service line in return for Owner's agreement to have the costs of the replacement assessed against the Subject Property as provided in this document. IN CONSIDERATION of the City's willingness to advance the funds to necessary for the sanitary sewer line replacement on the Subject Property, OWNER MAKES THE FOLLOWING AGREEMENT: A. Owner, for himself, his heirs and assigns, agrees to have the Subject Property assessed for the full amount necessary to replace the sanitary sewer service line on the Subject Property, which at this time is expected to be approximately $5,357.00. B. Owner, for himself, his heirs and assigns, agrees that the amount assessed to the Subject Property will be spread over ten years, with interest accruing at a rate of 5.25% per year. Owner further agrees that the City can assess an additional $50.00 which represents $5.00 per year for the term of the assessment to offset the fees imposed by Dakota County for this assessment, plus the City's administrative fee. C. Owner agrees that the City can certify this assessment to Dakota County for collection with the real estate taxes payable in 2007, without the necessity ofthe City complying with any ofthe procedural or notice requirements outlined in Minn. Stat. Chapter 429 or elsewhere. D. In further consideration of the City's agreement to advance the funds to pay for the sanitary sewer service line repair, Owner, for himself, his heirs and assigns, also hereby waive any and all right to appeal the amount assessed against the Subject Property for the sanitary sewer service line repair, whether the basis for the appeal is that the assessment exceeds the benefits to the property; on any procedural basis; or on any other basis whatsoever. Owner signs this Waiver with full understanding of his legal rights and acknowledge he has had sufficient opportunity to discuss this matter with an attorney of his choosing. 2 Dated: September ,2006. CITY OF HASTINGS, A Minnesota Municipal Corporation By: Michael D. Werner, Its Mayor (SEAL) By: Melanie Mesko Lee, Assistant City Administrator/City Clerk Dated: September ,2006. OWNER: By: Joseph L. Waller ACKNOWLEDGMENT STATE OF MINNESOTA) ) ss. COUNTY OF DAKOTA ) The foregoing instrument was acknowledged before me this _ day of September, 2006, by Michael D. Werner and Melanie Mesko Lee, the Mayor and Assistant City Administrator/City Clerk of the City of Hastings, a Minnesota Municipal Corporation. Notary Public ACKNOWLEDGMENT STATE OF MINNESOTA) ) ss. COUNTY OF DAKOTA ) The foregoing instrument was acknowledged before me this _ day of September, 2006, by Joseph L. Waller. Notary Public 3 - I en C) ze:::: -w I-I eno <C:J J:o LL> 0>- ~<( !:::o... () L- 1-6 '"' -= ::: o <J <J -< o N V) \D , <=> '" - "t o V) "T - o - .;; .s ~ = .s ... ... 'tl OIl 8 ... ::: 'tl .!:l ..... - ..... ... .~ ~ tIl Q; .. l:l .. '-' 0: 0 '"' ~..... ..... fr -= ..0 0: 'tl ~E-- ~ .. ..... 0 ~ ::: 0 -< ~ =,.Q ....= rJJ - tIl ~..... \D ~ 0 0 .. E-- - 0 '" 0-0 !::::l u ... = 0'\ 8 ,StIl N I': --- loo 00 ~ C-' '" :g bJ) 5 o >-< O(j I': o Ul 8 ~ r/l -- '" loo ~ ..... ~ tIl loo tIl .c ~ ~ "" '-' = o .. ..... c.. 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Box 26070 Minneapolis, Minnesota 55426-0070 Phone: 952.545.2541 Fax: 952.545.4435 Invoic'06238R August 21,2006 ATTENTION: Accounts Payable City of Hastings, City Hall 101 4th Street East Hastings, MN 55033-1955 S & Y #1205405 Le Duc House Interior Painting Hastings, MN Original Contract: Alternate NO.1 Add: Alternate NO.2 Add: Change Order #1 : $29,950.00 $740.00 $410.00 $250.00 Current Contract: $31,350.00 Total Earned To Date: Less: 0% Retainage To Date: $31,350.00 0.00 Total Earned Less Retainage: $31,350.00 Less: Payments Received To Date: Less: Total Amount Due From Prior Invoices: 29,782.50 0.00 Current Amount Due: $1,567.50 Summary Of Current Invoice: Total Earned: 5% Retainage Reversal: Amount Due: $0.00 1,567.50 $1,567.50 If you should have any questions regarding this invoice, please contact: Bryan Burton Please Pay From Invoice Remittance Address: SDS-12-1575, P.O. Box 86, Minneapolis, MN 55486-0086 "the company with the finishing touch" An FnlJRI nnnnrtlJnihl 1=mn/mu:;rlrnntriu,.tt'lr VI-7 MEMO: To: From: cc: Date: Re: Honorable Mayor and City Council Community Relations Specialist, Shannon M. Rausch City Administrator, Dave Osberg; Assistant City Administrator, Melanie Mesko Lee August 31, 2006 Approval for closing of 2nd Street for Historic Hastings Saturday Night Cruise-In Council Action Requested: Approval to close Second Street East between Vermillion and Tyler Streets on the Saturday, October 7 for one Final Historic Hastings Cruise- In. Sponsored by the Downtown Business Association. Mayor Werner and Council Members; The Downtown Business Association, The Chamber of Commerce, the Historic Hastings Cruise-In steering committee and volunteers are requesting City Council extend it's approval to close 2nd Street between Vermillion and Tyler Streets for one final Historic Hastings Cruise- In which is sponsored by the Downtown Business Association. This final show would be held October 7, from 5 - 10 p.rn. Your approval would close Second Street to general traffic on October 7, from 5 - 10 p.m., from Vermillion (at the corner of RJ's Tavern, which would allow access up to Third Street) east to Tyler Street (leaving Tyler open for access to East Hastings.) Emergency vehicles will have access at all times. Since it's inception in June, The Downtown Business Association's Historic Hastings Saturday Night Cruise-In has continually grown with each event. It is estimated that during the most recent show on August 25, the event drew over 1,000 cars and at least 2,500 spectators and has been well received by the shops and restaurants downtown. Shannon M. Rausch Community Relations Specialist Phone: 651-480-2344 srausch@ci.hastinq.mn.us VI-U August 30, 2006 TO: The Honorable Mayor and City Council FROM: John Grossman, HRA Director RE: C & A Properties (Ross Albertson and Matt Christenson) - Certificate of Satisfaction SUMMARY: When the terms of a land credit agreement (for Industrial Park property) are met by the property owner a certificate of satisfaction is recorded on the title to remove the repayment obligations. The agreement calls for completion of the agreed requirements in no less than five years or repay the balance of the deferred land value to the City. A. Land credits. C & A Properties, Inc. (the Developer) and the City executed the land credit agreement October 3, 2002. The Developer received title to two acres and paid cash for one acre, $43,561. The deferred value of one acre ''the assessments", was agreed to be $43,559. The agreement provides that the deferred value is to be matched or exceeded by a combination of building and payroll credits in five years. The Developer also agreed to construct a 17,600 sq.ft. building and create two (2) new jobs with an average wage of $10.00. It was agreed that the tenant, Westburne Supply (now named Ferguson), could provide the new jobs. Property records and employment reports provided to the City document that: 1) The tenant provided 3 new employees at $14.00 average wage by March of2004. 2) The building was completed by June 30, 2003. 3) The assessor's market value of the building (January 2006) is $637,000. The building credit is $63,700. 4) The building credit exceeds the deferred value of one acre by $20,141. As the total credit exceeds the deferred land value, no balance is due the City. B. Business subsidy. The business subsidy agreement requires that the owner or tenant remain in business at the site for five years which will be October 3, 2007. The attached letters indicate that one ofthe partners, Ross Albertson, will continue to be an owner, and that Ferguson, the tenant, will continue in business at least to that date. Robert Deike, an attorney specializing in these matters, advises that these assurances satisfy the intent of the business subsidy law. ACTION: Motion to approve the satisfaction and authorize the Mayor and City Clerk to execute the attached Certificate. Au~ 31 06 10:22a Miss~ Sha1een 651-438-0487 p. 1 :SUiOBEt'ii~~P.~" A1IORNEYS at. LAW Einar E.1Iamon "* ADClrew c. Myers Of CouRs.:I Jack C. Strabrl* LoRD Q. Bryneslad t ill:iO .lIminal 1'1 W"1StOASin t Civil Trial S_iali.d. mfifOld by tile Mill_ S_1IIr "S1OCiaIian August 30, 2006 City Hall 1 0 1 East 4 tb Street Hastings, MN 55033 Attention: John Grossman . al!lrO Idmined in IU\l101 Red Wins 6~1-)81-1~91 Twin Cilieo 651-222~I09 F.ni...ilc fiSl.~8B.760S !;mail Iwh...@chan<f.nL'f ~ WWW.snobr:1hlnson.mm RE: C & A Properties, Inc.: Dear Mr. Grossman: This I~tcr is provided to you upon your r-equest. A sale of C&A Properties bas current! y taken place. Ross Albertson bas bought out Matt Christenson, the only other shareholder in C&A Properties, Inc. Mr. Albertson is currently the only shareholder of C&.A Properties, me. Additionally, Mr. Albertson agrees that C&A Properties is responsible fur the five year period noted in Section 2.3 of the Business Subsidy Agreement. If any other documentation is needed, please COfltBct me at the office. Thank you. Sincerely yours, STROBEL & HANSON, P.A. ~ rc'~ Andrew C. Myers ACM L~J t?~-=- Ross Albertson, Viee President ofC&A Properties 406 West Third SIRel, Suite 200. hd Wiltg. Mimu:mra :5:5066-23 LIS TOTAL P. 02 AUG-30-2006 14:57 HU~-~~-~~~O ~~-~r STROBEL & HANSON !I"'" ._ ,_.. ,,- ~~!!~~SON~ Ferguson Enftlrprleeu. Inc.. eotl:lOralll Officuli in Hamplo" Roads 12600 Jefferson AvenYll NelNport Nuwli. VA 23602-4314 phone, ('87)87407795 FAX: (757) 989.2501 R.",Iy'tO: P.O. SOl( 2778 N"""pon N_. VA 2360&-0778 August 30. 2006 City of Hastlngs City Hall 101 East 4th S1reet HB.!tings, MN 55033 Ann: John Grossman u: C &. A Properties, Inc. and Ferguson Enterprises, Inc. 703 - 31st Street East Hastings, Minnesota Dear Mr. Grossman: 1 651 388 7605 P.03/03 .fergYBon.com This letter 15 written to gin you the assurance that Ferguson Enterprises Inc., II tenant in the abovNeferenced property owned by C & A Properties, will continue to f nt from C & A Properties through October of2007. Thank you. Sincerely, Steven R. Adcox Assistant General Counsel SRAlagw WHERE THE PROS (ifiT IE TOTAL P.03 CERTIFICATE This Certificate is executed this _ day of , 2006, by the City of Hastings, Minnesota, a home rule charter city under the laws of the State of Minnesota (the "City"). WITNESSETH: WHEREAS, pursuant to a Purchase and Development Agreement dated as of October 3, 2002, (the "Development Agreement"), the City has conveyed to C & A Properties, a Minnesota Corporation, (the "Developer") certain real property legally described as Lots 7 & 8, Block 2, Hastings Industrial Park Number 6, according to the recorded plat thereof, Dakota County, Minnesota (the "Property"); and WHEREAS, the Developer only paid a portion of the actual value of the Property in consideration for the City's conveyance of the Property to the Developer but with the understanding that if the Developer did not meet certain construction and wage and job goals, all or a portion of the value of the Property not paid at the time of the closing on the conveyance to the Developer would be payable by the Developer; and WHEREAS, pursuant to the Agreement the Developer agreed that the Developer's obligation to pay the value of the Property not paid at the closing on the conveyance would be assessed as a lien (the "Assessments") against the Property, subject to discharge if and when the Developer meets its construction and wage and job goals set forth in the Agreement; and WHEREAS, the Agreement also provided that upon request by the Developer and upon submission by the Developer to the City of documentation showing that the Developer has met in full or in part its construction and wage and job goals the City would execute a certificate to be recorded against the property evidencing the Developer's performance and discharging in whole or in part the Assessments as a lien against the Property; and WHEREAS, the Developer has provided to the City documentation sufficient to allow the City to execute and deliver to the Developer this Certificate in accordance with the provisions ofthe agreement. NOW, THEREFORE, the City does hereby certify that the Assessments, as defmed in the Agreement, are hereby discharged and shall no longer be in force. IN WITNESS WHEREOF, the City has caused this Certificate to be executed as of the date first written above. CITY OF HASTINGS (seal) By Michael D. Werner, Mayor By Melanie Mesko Lee, City Clerk STATE OF MINNESOTA) )SS. COUNTY OF ) The foregoing instrument was acknowledged before me this day of ,2006, by Michael D. Werner, and Melanie Mesko Lee, the Mayor and City Clerk of the City of Hastings, a home rule charter city under the laws of the state of Minnesota. Notary Public This document was drafted by: BRADLEY & DEIKE, P. A. 4018 West 65th Street, Suite 100 Edina, MN 55435 Telephone: (952) 926-5337 VII-1 MEMO To: From: Date: Re: Honorable Mayor and City Council Tom Montgomery August 31, 2006 Resolution - Award Contract for 2006 Seal coat Project Council is requested to adopt the enclosed resolution awarding a contract to Pearson Brothers for the 2006 Sealcoat Project. The estimated cost of the project was $300,000. The following bids were received on August 31 st. BIDDER Pearson Brothers Caldwell Asphalt Allied Blacktop BID $296,940.00 $302,972.80 $307,831.00 - CITY OF HASTINGS CITY OF HASTINGS DAKOTA COUNTY, MINNESOTA Resolution No. RESOLUTION RECEIVING BIDS AND AWARDING CONTRACT FOR THE 2006 SEALCOA T PROGRAM WHEREAS, pursuant to an advertisement for bids for the 2006 Sealcoat Program, bids were opened on August 31,2006 and tabulated according to law, and the following bids were received: BIDDER Pearson Brothers Caldwell Asphalt Allied Blacktop BID $296,940.00 $302,972.80 $307,831.00 WHEREAS, it appears that Pearson Brothers is the lowest responsible bidder; NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HASTINGS AS FOLLOWS; that the Clerk and Mayor are hereby authorized and directed to enter into a contract with Pearson Brothers in the amount of $296,940.00 for the 2006 Seal coat Program. ADOPTED BY THE CITY COUNCIL OF HASTINGS, MINNESOTA, THIS 5th DAY OF SEPTEMBER, 2006. Ayes: Nays: Michael D. Werner, Mayor ATTEST: Melanie Mesko Lee, City Clerk (Seal) VII-2 MEMO To: From: Date: Re: Honorable Mayor and City Council Tom Montgomery August 31, 2006 Resolution - Award Contract for Project 2006-2, North Frontage Road Street Reconstruction and Watermain Project Council is requested to adopt the enclosed resolution awarding a contract to Park Construction Company for Project 2006-2, North Frontage Road Street Reconstruction and Watermain Project. The estimated cost of the project was $935,000. The following bids were received on August 31 st. BIDDER Park Construction Company Pember Companies Northwest Asphalt Northdale Construction Heselton Construction 3 Rivers Construction Ryan Contracting Arcon Construction BID $701,135.25 $737,818.53 $738,508.30 $763,300.54 $777,479.50 $825,913.50 $847,487.70 $938,328.40 - CITY OF HASflN6S CITY OF HASTINGS DAKOTA COUNTY, MINNESOTA Resolution No. RESOLUTION RECEIVING BIDS AND AWARDING CONTRACT FOR PROJECT 2006-2, NORTH FRONTAGE ROAD STREET RECONSTRUCTION AND W A TERMAIN PROJECT WHEREAS, pursuant to an advertisement for bids for Project 2006-2, North Frontage Road Street Reconstruction and Watermain Project, bids were opened on August 31, 2006 and tabulated according to law, and the following bids were received: BIDDER Park Construction Company Pember Companies Northwest Asphalt Northdale Construction Heselton Construction 3 Rivers Construction Ryan Contracting Arcon Construction BID $701,135.25 $737,818.53 $738,508.30 $763,300.54 $777,479.50 $825,913.50 $847,487.70 $938,328.40 WHEREAS, it appears that Park Construction Company is the lowest responsible bidder; NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HASTINGS AS FOLLOWS; that the Clerk and Mayor are hereby authorized and directed to enter into a contract with Park Construction Company in the amount of $701,135.25 for the construction of Project 2006-2, North Frontage Road Street Reconstruction and Watermain Project. ADOPTED BY THE CITY COUNCIL OF HASTINGS, MINNESOTA, THIS 5th DAY OF SEPTEMBER, 2006. Ayes: Nays: Michael D. Werner, Mayor ATTEST: Melanie Mesko Lee, City Clerk (Seal) MEMO To: From: Date: Re: Honorable Mayor and City Council Tom Montgomery September 5, 2006 Resolution - Award Contract for Project 2006-6, Commerce Drive Watermain Project The apparent low bidder for the Commerce Drive Watermain project, Northwest Asphalt, had an error in their bid sheet resulting in their bid increasing by about $2,800. The actual low bidder is now Dirt Pro with a bid of$149,868.45. Council is requested to adopt the enclosed resolution awarding a contract to Dirt Pro for Project 2006-6, Commerce Drive Watermain Project. The estimated cost ofthe project was $181,000. The following bids were received on August 31 st. BIDDER Dirt Pro Heselton Construction Park Construction Company Northwest Asphalt Northdale Construction Pember Companies Arcon Construction Gartzke Construction Otto Excavating Burschville Construction, Inc. 3 Rivers Construction BID $149,868.45 $150,227.50 $150,841.00 $151,203.54 $157,254.45 $160,267.65 $163,881.50 $164,255.00 $172,681.00 $177,350.00 $185,325.00 - ern' OF HASTINGS CITY OF HASTINGS DAKOTA COUNTY, MINNESOTA Resolution No. RESOLUTION RECEIVING BIDS AND AWARDING CONTRACT FOR PROJECT 2006-6, COMMERCE DRIVE W ATERMAIN PROJECT WHEREAS, pursuant to an advertisement for bids for Project 2006-6, Commerce Drive Watennain Project, bids were opened on August 31,2006 and tabulated according to law, and the following bids were received: BIDDER Dirt Pro Heselton Construction Park Construction Company Northwest Asphalt Northdale Construction Pember Companies Arcon Construction Gartzke Construction Otto Excavating Burschville Construction, Inc. 3 Rivers Construction BID $149,868.45 $150,227.50 $150,841.00 $151,203.54 $157,254.45 $160,267.65 $163,881.50 $164,255.00 $172,681.00 $177,350.00 $185,325.00 WHEREAS, it appears that Dirt Pro is the lowest responsible bidder; NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HASTINGS AS FOLLOWS; that the Clerk and Mayor are hereby authorized and directed to enter into a contract with Dirt Pro in the amount of$149,868.45 for the construction of Project 2006-6, Commerce Drive Watennain Project. ADOPTED BY THE CITY COUNCIL OF HASTINGS, MINNESOTA, THIS 5th DAY OF SEPTEMBER, 2006. Ayes: Nays: Michael D. Werner, Mayor A TIEST: Melanie Mesko Lee, City Clerk (Seal) VII-4 MEMO To: From: Date: Re: Honorable Mayor and City Council Tom Montgomery August 31, 2006 Resolution - Award Contract for the Water Treatment Plant Construction Council is requested to adopt the enclosed resolution awarding a contract to Magney Construction Inc. in the amount of $2,825,000 for the Water Treatment Plant construction. The estimated cost of the project was $3,500,000. The following bids were received on August 31st. BIDDER Magney Construction, Inc Rice Lake Construction Group Madsen Johnson Corporation Gridor Construction, Inc. Graham Penn Company BID $2,825,000 $3,044,400 $3,186,600 $3,275,000 $3,380,000 CITY OF HASTINGS CITY OF HASTINGS DAKOTA COUNTY, MINNESOTA Resolution No. RESOLUTION RECEIVING BIDS AND AWARDING CONTRACT FOR THE WATER TREATMENT PLANT CONSTRUCTION WHEREAS, pursuant to an advertisement for bids for the Water Treatment Plant construction, bids were opened on August 31, 2006 and tabulated according to law, and the following bids were received: BIDDER Magney Construction, Inc Rice Lake Construction Group Madsen Johnson Corporation Gridor Construction, Inc. Graham Penn Company BID $2,825,000 $3,044,400 $3,186,600 $3,275,000 $3,380,000 WHEREAS, it appears that Magney Construction, Inc is the lowest responsible bidder; NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HASTINGS AS FOLLOWS; that the Clerk and Mayor are hereby authorized and directed to enter into a contract with Magney Construction, lnc in the amount of $2,825,000 for the construction of the Water Treatment Plant. ADOPTED BY THE CITY COUNCIL OF HASTINGS, MINNESOTA, THIS 5th DAY OF SEPTEMBER, 2006. Ayes: Nays: Michael D. Werner, Mayor ATTEST: Melanie Mesko Lee, City Clerk (Seal) VII-5 MEMO To: From: Date: Re: Mayor Werner and City Council members Stephanie Nornes, IT Director August 22, 2006 Joint Fiber Project contract Council Action Requested: Approve a contract with Access Communications Inc. in the amount of $188,880.40 for the City of Hastings' share of the Joint Fiber Project with School District 200 and Dakota County. (Please see additional memos from the Finance Department referencing funding). Backqround Information: The inclusion of the City of Hastings government offices in the Dakota County fiber INet was approved in 2004, for the 2005 budget. The ballpark figure at the time the budget was finalized was $99,841, which was based on a rough estimate from a quote the County received, and which included best guesses of the contributions by the County and State. The fiber project was delayed while the school district pursued special e-funding, which significantly reduced their project cost. Therefore, the City's budget dollars for this project were rolled over to 2006. The RFP was issued in July, 2006, and the bid process resulted in Access Communications being awarded the project, with completion of the City's connections scheduled for late this year. The current bid for $188,880.40 only reflects cost sharing for the common fiber runs, and most of the City's fiber is shared with the School District. The County would like to connect from the City Hall campus across the bridge with Washington County to form another Metro ring, and the State might be interested in having a camera mounted near City Hall focused on the Mississippi Bridge and also in connecting to the Vets Home from the Public Works building. However, those plans were not finalized at the time the RFP was completed. The County and State are currently discussing their plans, and I am optimistic that they will agree to share in the cost and with the City when the final decisions are made. The Bureau of Criminal Apprehension will also reimburse the City for eliminating the cost of providing the current Criminal Justice Data Network T1 connection to City council Memo Joint Fiber Project August 22, 2006 the Police Department. This project will connect all the City buildings, with the exception of the Civic Arena, with each other. It will also link into the Dakota County Inet, which in turn connects to the State of Minnesota and out to the Internet. Additional fiber will be run to provide for future needs as well as current needs. The benefits of implementing this fiber network are many. Our current bandwidth to Parks and Public Works is inadequate for transferring GIS and AutoCAD files between buildings. With the fiber installation, back up procedures can be revised to allow for more centralized backups, and we will be able to mirror data between servers for redundancy and disaster recovery. The Police Department will see considerable performance increases when accessing BCA and FBI data networks both at the office and in their squads. Ever increasing Internet traffic, both outgoing from City offices and incoming to the web site, will improve significantly. The County INet also connects to other state fiber rings for added backup connectivity. Joining with the County and School District on this project has given the city an opportunity for sharing costs that would have been drastically higher if done on an individual basis. The City will also save approximately $10,000 annually by eliminating the T1 and DSL connections with Embarq that we currently use. Internet connectivity through the State will also allow us to cancel our current internet service provider and cable internet arrangements. The City maintenance on the fiber to cover locates and repairs will be $6,535.00 per year, which is also a considerable reduction due to the joint project cost sharing. If you have any questions, please contact me. Thank you. MEMO TO: FROM: RE: DATE: Honorable Mayor and City Council members Charlene A. Stark, Finance Director 06 Budget Adjustments and Transfers September 5, 2006 Backaround In the 2006 IT budget there is $99,841 for the Fiber Optics project. Per Stephanie Nornes memo the budget for this project is under funded. Stephanie and I have gone over her budget and have come up with the following funding sources to make up for some of the deficit. These budget adjustments and transfer will fund approximately $151,841 of this project. Total needed per Stephanie is $198,000 if the State does not pick up any part of this project. As outlined by Stephanie it is most probably that the State will share in the cost of the project as they will benefit from this project. The amount remaining to be funded or picked up by the State or County is $46,159.00. Another possible funding source for the City would be an additional transfer from the City's ERF capital account that has been in place since the refurbishing of City Hall. At this time we are not seeking a transfer from this account until we are notified by the State and the County that they will not pick up any of these costs. We will seek later authorization of the transfer if deemed necessary. $ 8,000.00 Adjust line item 101-160-1601-6311 expert & consultant and move to capital computers 101-160-1601-6570. This will result in a zero effect on the budget. $10,000.00 Transfer and adjust the IT ERF cash to capital computers line item in the general fund. This will draw down this account to zero. $34,000.00 Use the 2005 budget rollover of $34,000 for the Fiber Optics project. At the time of the budget rollover no item was designated. Council Action Reauested Authorize the above 2006 budget adjustments and transfers. FillER OPTIC CABLE LEASE AGREEMENT BETWEEN CITY OF HASTINGS & ACCESS COMMUNICATIONS, INC. This Agreement, amendments and supplements thereto subject to the laws of Minnesota, is between the City of Hastings, Minnesota (hereinafter "CITY") and Access Communications, an independent contractor, not an employee of the CITY, address 5005 Cheshire Lane N., Plymouth, Minnesota 55446 (hereinafter "CONTRACTOR"). WHEREAS, the CITY is empowered to acquire fiber cabling, equipment, goods, and services WHEREAS, the CITY is in need of technical services for the installation, testing and inspection of a comprehensive fiber network, and WHEREAS, the CONTRACTOR represents that it is willing to perform the services set forth herein. NOW, THEREFORE, it is agreed: I. INCLUSION OF DOCUMENTS: This Agreement consists of the following documents: 1. This Agreement for Fiber Optic Cable. 2. CONTRACTOR'S bid response to the Hastings School District (hereinafter "DISTRICT") and CITY joint bid issued June 30, 2006. In the event of any conflict or inconsistency in the terms and conditions of the documents making up this Agreement, the order of precedence of the documents for purpose of resolving such conflicts or inconsistencies shall be the order in which the documents are listed above. II. CONTRACTOR'S DUTIES: III. 8/29/06 The CONTRACTOR shall 1. Install fiber optic cabling between sites listed in Exhibit A of this Agreement and provide the specified number of fiber strands within the cable between the locations for exclusive use of the CITY and the DISTRICT. Maintain the fiber network from date of acceptance for the term of the agreement. Maintenance includes, but is not limited to, clearing of tickets, locates, and fiber repair. Maintenance does not include relocation. CONTRACTOR shall provide maintenance 24 hours a day 7 days a week and provide a telephone number where problems can be reported. CONTRACTOR shall be on-site within four hours of trouble report should service restoration require on-site presence. Contractor shall obtain insurance as requested in the RFP and shall identify the CITY as an additional insured party. Contractor shall provide the CITY with certificate of insurance. Complete the DISTRICT and CITY portion of the fiber project by December 31, 2006. 2. 3. 4. 5. CITY'S DUTIES: The CITY shall 1. Provide access to the CITY buildings sufficient to allow performance of CONTRACTOR's duties, during regular business hours, or as mutually agreed by CONTRACTOR and CITY. 2. Coordinate with the DISTRICT for building access and assist the CONTRACTOR during installation. IV. CONSIDERATION AND TERMS OF PAYMENT: A. Consideration for all services performed by the CONTRACTOR pursuant to this Agreement shall be paid as follows: . By the CITY - One time payment of$188,880 and an annual recurring cost of$6,535 for maintenace. This amount shall be billed by the CONTRACTOR to the CITY. · By the DISTRICT -The amount paid by the DISTRICT is listed under a separate agreement between the DISTRICT and the CONTRACTOR. Under this agreement the CONTRACTOR shall bill the DISTRICT directly for payment. B. The CONTRACTOR shall invoice for recurring charges on an annual basis after installation is completed and the fiber network has been accepted by the CITY. V. CONDITIONS OF PAYMENT. All installation services performed by the CONTRACTOR pursuant to this Agreement shall be performed to the satisfaction of the CITY, as determined at the sole discretion of its authorized representative, and in accord with all applicable federal, city, and local laws, ordinances, rules and regulations. The CONTRACTOR shall not receive payment for work found by the CITY to be unsatisfactory, or performed in violation of federal, CITY or local law, ordinance, rule or regulation. In the event of installation work found by the CITY to be unsatisfactory, the CITY will provide CONTRACTOR with written notice describing the work found to be unsatisfactory in any reasonable respect and thirty (30) days to correct the unsatisfactory service performed. CONTRACTOR will work with the CITY to correct the unsatisfactory service to the parties mutual satisfaction within thirty (30) days of said notice. VI. OWNERSHIP. The CITY and the DISTRICT shall own the number of fiber strands specified in Exhibit A. The CONTRACTOR shall retain ownership ofthe cable sheath, the conduit in which the fiber cable is installed, fiber strands installed above and beyond that installed for the exclusive use of the CITY and the DISTRICT, hand-holes or splice cases not dedicated for the exclusive use of the CITY and the DISTRICT, and other accoutrements needed to install the fiber cable. For maintenance purposes, the CONTRACTOR shall maintain all of the components within the fiber network including fiber strands, cable sheath, conduit, and splices. VII. TERM OF AGREEMENT. This Agreement shall be effective upon the date that the final required signature is obtained by the CITY and shall remain in effect until all obligations set forth in this Agreement have been satisfactorily fulfilled. The fiber maintenance is for a period of ten years from the date of service acceptance. The CONTRACTOR understands that NO work should begin under this Agreement until ALL required signatures have been obtained, and the CONTRACTOR is notified to begin work by the CITY'S Authorized Representative. VIII. RENEWAL. The CITY may choose to renew the maintenance at the end of the term of this Agreement. The CONTRACTOR agrees to renew the maintenance should the CITY choose to do so. The cost of maintaining the fiber strands shall not exceed the amount specified in the bid response adjusted for Minneapolis/St. Paul metropolitan area Consumer Price Index increase. The annual maintenance amount for the CITY segments in the bid response is $6,535. IX. CANCELLATION. This Agreement may be canceled by the CITY for cause, upon thirty (30) days written notice to the CONTRACTOR after failure by the CONTRACTOR to correct a material breach within 30 days of written notice from the CITY. In the event of such a cancellation, the CONTRACTOR 8/29/06 2 shall be entitled to payment, determined on a pro rata basis, for work or services satisfactorily performed, but shall not be entitled to continuing payments under paragraph IV .A, above. X. BANKRUPTCY PROCEEDINGS. In the event the CONTRACTOR ceases doing business or is involved in bankruptcy proceedings, title to the cable sheath, the conduit in which the fiber is installed including any additional fiber, splice cases, hand-holes and accoutrements shall be immediately transferred to the CITY. The CITY and the DISTRICT shall mutually agree on the allocation and the disposition of the acquired assets. XI. CITY'S AUTHORIZED REPRESENTATIVE. The CITY'S Authorized Representative for the purposes of administration of this Agreement is the City Administrator. The CONTRACTOR'S Authorized Representative for the purposes of administration of this Agreement is the CEO. The CITY'S Authorized Representative shall have final authority for acceptance of the CONTRACTOR'S services and if such services are accepted as satisfactory, shall so certifY on each invoice submitted pursuant to Clause IV. XII. ASSIGNMENT. The CONTRACTOR shall neither assign nor transfer any rights or obligations under this Agreement without the prior written consent of the CITY. XIII. AMENDMENTS. Any amendments to this Agreement shall be in writing, and shall be executed by the same parties who executed the original Agreement, or their successors in office. XIV. LIABILITY. The CONTRACTOR shall indemnifY, save, and hold the CITY, its representatives and employees harmless from any and all claims or causes of action, including all attorney's fees incurred by the CITY, arising from the performance of this Agreement by the CONTRACTOR or CONTRACTOR'S agents or employees. This clause shall not be construed to bar any legal remedies the CONTRACTOR may have for the CITY'S failure to fulfill its obligations pursuant to this Agreement. xv. CITY AUDITS. The books, records, documents, and accounting procedures and practices of the CONTRACTOR relevant to this Agreement shall be subject to examination by the City and the State of Minnesota Legislative Auditor. 8/29/06 3 XVI. GOVERNMENT DATA PRACTICES ACT. The CONTRACTOR must comply with the Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13, as it applies to all data provided by the CITY in accordance with this Agreement, and as it applies to all data, created, collected, received, stored, used, maintained, or disseminated by the CONTRACTOR in accordance with this Agreement. The civil remedies of Minnesota Statutes Section 13.08, apply to the release of the data referred to in this Article by either the CONTRACTOR or the CITY. In the event the CONTRACTOR receives a request to release the data referred to in this Article, the CONTRACTOR must immediately notifY the CITY. The CITY will give the CONTRACTOR instructions concerning the release of the data to the requesting party before the data is released. The CONTRACTOR shaIl comply with the Minnesota Data Practices Act as it applies to all data provided by the CITY in accordance with this Agreement and as it applies to all data created, gathered, generated or acquired in accordance with this Agreement. XVII. COPYRIGHTS AND INTELLECTUAL PROPERTY RIGHTS. The MATERIALS created under this Agreement by the CONTRACTOR, its employees or subcontractors, individuaIly or jointly with others, shaIl be considered "works made for hire" as defined by the United States Copyright Act. AIl of the MATERIALS, whether in paper, electronic, or other form, shaIl be remitted to the CITY by the CONTRACTOR, its employees and any subcontractors. The CONTRACTOR, its employees, and any subcontractors shall not copy, reproduce, allow or cause to have the MATERIALS copied, reproduced or used for any purpose other than performance of the CONTRACTOR'S obligations under this Agreement without the prior written consent of the CITY'S authorized representative. The CONTRACTOR represents and warrants that MATERIALS produced or used under this Agreement do not and will not infringe upon any inteIlectual property rights of another, including but not limi ted to patents, copyrights, trade secrets, trade names, and service marks and names. The CONTRACTOR will indemnifY and defend the CITY at the CONTRACTOR'S expense from any action or claim brought against the CITY to the extent that it is based on a claim that all or part of the MATERIALS infringe upon the inteIlectuaI property rights of another. The CONTRACTOR shaIl be responsible for payment of any and all such claims, demands, obligations, liabilities, costs, and damages including, but not limited to, reasonable attorney fees arising out ofthis Agreement, amendments and supplements thereto, which are attributable to such claims or actions. If such a claim or action arises, or in the CONTRACTOR'S or the CITY'S opinion is likely to arise, the CONTRACTOR shaIl at the CITY'S discretion either procure for the CITY the right or license to continue using the MATERIALS at issue or replace or modifY the aIlegedly infringing MATERIALS. This remedy shaIl be in addition to and shaIl not be exclusive to other remedies provided by law. XVIII. PUBLICITY. Any publicity given to the program, publications, or services provided resulting from this Agreement, including, but not limited to, notices, informational pamphlets, press releases, research, reports, signs, and similar public notices prepared by or for the CONTRACTOR or its employees individuaIly or jointly with others, or any subcontractors shall identifY the CITY as the sponsoring agency and shaIl not be released prior to receiving the approval of the CITY'S authorized representative. XIX. FORCE MAJEURE. The CITY agrees that CONTRACTOR is relieved of all obligations, and will incur no liability or responsibility for any liquidated damages or any other damages contained herein, beyond payment of insurance proceeds, if the performance of any obligation is prevented or restricted or interfered with by reason of: Explosion, epidemic, hurricane, cyclone, flood, other acts of God, power failure, riots, or war. 8/29/06 4 XX. AFFIRMATNE ACTION. (When applicable) The CONTRACTOR certifies that it has received a certificate of compliance from the Commissioner of Human Rights pursuant to Minnesota Statutes, Chapter 363.073. It is hereby agreed between the parties that Minnesota Statues, Section 373.073 is incorporated into this Agreement by reference. XXI. WORKERS' COMPENSATION. In accordance with the provision of Minnesota Statutes, Section 176.182, as amended, the CONTRACTOR shall provide acceptable evidence of compliance with the workers' compensation insurance coverage requirement of Minn. Stat 176.181, Subd. 2, as amended, prior to the commencement of any duties to be performed under this Agreement. XXII. ANTITRUST. The CONTRACTOR hereby assigns to the CITY any and all claims of CONTRACTOR for overcharges for goods and/or services provided to CITY under this Agreement resulting from antitrust violations that arise under the antitrust laws for the United States and the antitrust laws of the State of Minnesota. XXIII. JURISDICTION AND VENUE. This AGREEMENT, and executed amendments thereto, shall be governed by the laws of the State of Minnesota. Venue for all legal proceedings arising out of the Agreement, or breach there of, shall be in the state of federal court with competent jurisdiction in Dakota County, Minnesota. IN WITNESS WHEREOF, the parties have caused this Agreement to be duly executed intending to be bound thereby. 1. CITY OF HASTINGS, MINNESOTA By (authorized CITY office signature) Title - Mavor Date 2. CITY OF HASTINGS, MINNESOTA By (authorized CITY office signature) Title - City Clerk Date 3. CONTRACTOR: the Agreement on behalf of the CONTRACTOR as required by applicable articles, by-laws, resolutions, or ordinances. By (authorized signature) Title Date 8/29/06 5 i:l:: f;I;;:l = .... ~ ;>< = ~ f;I;;:l Eo-< U f;I;;:l Z Z o u 00 f;I;;:l Eo-< .... 00 ~ o Eo-< 00 .... ...:l -< Eo-< .... = ~ f;I;;:l '" 'tl = ~ C\j' c:> ~ = ~ ~ lo.. CD $ CD CD CD '0 ... '0 0 '0 '0 00 z z z z Z lo.. 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'- fJ) .~ en'" UJ 0 1::5 -g Q:; ::J"O"O-o'-Q)::J-O c-Q)~Q)Q)C:.c~ ~""'O"" Ole: .- e: .- CIl 0 CIl Q) !{l~::>~coe::; ~ a.'c a. 0 0 CIl = (/)U)CIlU)ol::f-:;<( ~N M -<i 'Cl Lri \0 o 0; N ~ 00 VII-6 Memo To: Mayor Werner and City Council From: Larry Phillips, Planning Intern Date: September 5, 2006 Subject: Public Hearing - Rezone #2006-39 to rezone property from R-1, Low Density Residence, to P-I, Public Institution at Pleasant Hill Library located at 1490 South Frontage Road. REQUEST The City Council is asked to hold a public hearing and consider 2nd reading of an ordinance amendment to Chapter 10.0 I of the City Code to rezone the two properties generally located at 1490 South Frontage Road be rezoned from R-l, Low Density Residence to P-I, Public Institution, as requested by the City. The City Council held a first reading and authorized hearing notice publication at the August 21, 2006 meeting. There is no proposed development at this time. RECOMMENDA nON BY PLANNING COMMISSION The Planning Commission unanimously voted to recommend approval of the rezoning at the August 141\ 2006 meeting with limited discussion. No one spoke for or against the item during the public hearing. The rezoning is consistent with the Comprehensive plan, ATTACHMENTS . Ordinance Amendment . Site Location Map BACKGROUND INFORMA nON Comprehensive Plan Classification The 2020 Comprehensive Plan designates these properties as P, Public. Adjacent Zoning and Land Use Direction Existing Use Zoning Como Plan North East Highway 55 Dakota Co. Gov, Cen. P-I - Public Institution Pleasant Drive Super Amer. Gas Sta. C-4 ~ Reg. Shop, Center South Frontage Road Town Homes R-4 - PRD High Den. Res. Vacant Land R-l - Low Den. Res. North American BankC-4 - Reg. Shop. Center P-Public C-Commercial South West U-III-Urban Res. P-Public C-Commercial Existing Condition The Pleasant Hill Library located at 1490 South Frontage Road was constructed in 1994. The adjacent property known as the NW Y. of the SE Y. of Section 29-115-17 is vacant and is owned by the City. Purpose Dakota County seeks the rezoning in order to allow for a second monument sign on the site. Monument signs in the R-l Districts are limited to one sign. ORDINANCE NO. , SECOND SERIES AN ORDINANCE OF THE CITY OF HASTINGS, MINNESOTA AMENDING SECTION 10.01, SUBDIVISION I OF THE CITY CODE HA VING TO DO WITH: OFFICIAL ZONING MAP BE IT ORDAINED by the City Council of the City of Hastings as follows: Subdivision I. The following described property is hereby zoned from R-l - Low Density Residence to P - Public Institution: Lot 1, Block I, Hastings Library Addition, Dakota County, Minnesota; and Outlot A, Hastings Library Addition, Dakota County, Minnesota. ADOPTED BY THE CITY COUNCIL THIS 5th DAY OF SEPTEMBER, 2006. Michael D. Werner, Mayor ATTEST: Melanie Mesko Lee, City Clerk #2006-39 - Rezone Pleasant Hill Library Site City Council Memo - September 5, 2006 Page 4 I HEREBY CERTIFY that the above is a true and correct copy of an ordinance presented to and adopted by the City of Hastings, County of Dakota, Minnesota, on the 5 TH day of September, 2006, as disclosed by the records of the City of Hastings on file and of record in the office. Melanie Mesko Lee, City Clerk (SEAL) This instrument drafted by: City of Hastings (JWH) 101 4th St. E. Hastings, MN 55033 >- i::'t III Q) ...c.c. :eeCll ...Ja.:iE ==1:1:: :I: Q).2 ...0'" l::: Cll Cll Cll..... 0 lI):9 0 Cll.........J ..9:1-0 a.l::: Cll "' "-t" <D 0 0 C N 0 "<j' :;:; .,..- CIl () ..... 0 (f) ::::l -.J OJ Q) ::l ..... <( E ~ ~ ~ ""0 C :s C 0 ill Q) OJ Q) --l ~ 0 3 3 0 g ~ ~ 6 ~ ~ ~ o 0 rr rr Q... Q... :J S: I- ~ ~ ~ ~ ~ ~ ~ ~ II f 1111'1110 @iill" , n:: L!) L!) >- S I VIII-a-1 Memo To: Mayor Werner and City Council From: Larry Phillips, Planning Intern Date: September 5,2006 Subject: 2nd Reading/Adopt Ordinance - Rezone #2006-39 to rezone property from R-1, Low Density Residence, to P-I, Public Institution at Pleasant Hill Library located at 1490 South Frontage Road. REQUEST Please see the Public Hearing Staff Report for further information. VIII-B-2 Memo To: Mayor Werner and City Council Members From: Kari Barker, Associate Planner Date: September 5, 2006 Subject: Site Plan Review #2006-36 -Regina Medical Center Site Plan- 1175 Nininger Road - Regina Medical Center. REQUEST Regina Medical Center seeks site plan approval for additions and remodeling to the existing Center. The property is generally located north of 1st Street West, and west ofNininger Road/County Road 42, and east of Pleasant Drive. The new construction will consist of58,000 square feet and the remodel 20,000 square feet, totaling 78,000 square feet. ACTION BY CITY COUNCIL On August 5, 2006, the City Council met on the aforementioned item, The City Council voted to table the site plan to resolve outstanding issues including power lines, pedestrian crossing, smoking off-campus, and landscaping and to hold a neighborhood meeting with residents to address outstanding issues. A TT ACHMENTS . Resolution · Location Map . Pictometry Map . Plans . Pictures · Neighborhood Questions\Concerns from 8/24/06 Neighborhood Meeting . July 31,2006, Planning Commission minutes . Letter from Xcel Energy . Application Site Plan Review- Regina Medical Center City Council Memo - September 5, 2006 Page 2 NEIGHBORHOOD PUBLIC MEETING- AUGUST 30, 2006 Approximately 50 people were in attendance at the meeting which was held from 5:00 pm to 7:00 pm. During a question and answer session, three main concerns were voiced. These concerns are power lines, helopad location, and electromagnetic fields, Power lines: The three areas of concern regarding power lines are aesthetics, property values, and location. I) Residents are worried about the appearance ofthe power lines. Regina has increased the amount and size ofland~caping to assist in the appearance of the power lines. In addition, Xcel Energy has stated 75 foot poles can be used versus 95 foot poles. However, by choosing this option, an additional 4 poles would need to be added to the site. Finally, there are a few different types offinishes available for the poles. 2) Residents voiced opinions that their property values would be negatively affected by the power lines. Xcel Energy stated that there is no conclusive evidence supporting this theory. Further. Xcel has stated individual power lines can be moved up to approximately 50feet to either the lefi or right. Therefore, if a resident is concerned about looking out of their front door directly at a pole. this specific pole location can be adjusted. 3) The specific location of the power lines around the property was the largest concern. Xcel Energy will not allow the power lines to be buried. The reason for this is primarily difficulty in maintenance. In addition, Xcel Energy will not allow power lines to be built over buildings or skyways. To do so would be creating mqjor issues if afire were to occur on the site. Regina Hospital has stated they do not want the power poles located within the site, such as the parking lot. The Hospital states that future expansion possibilities will be hampered by locating the poles in the parking lot. Helopad location: I) Residents expressed concern that the helicopter pilot would have difficulty landing in the proposed heliport location. Regina stated that the location and slope of the heliport meets FAA guidelines. 2) Residents questioned why the heliport location could not be moved to another location on site, thus allowing the power line to be relocated. Regina is still exploring the possibility of locating the heliport offsite. However, the current site is conducive to the property. particularly due to the location of the lines. Site Plan Review- Regina Medical Center City Council Memo - September 5, 2006 Page 3 Electromagnetic Fields: I) A concern from residents was the health affects of the electromagnetic fields, Regina assured residents that there is no conclusive study supporting an increase in health risks. such as cancer. In addition. Regina asserted that individuals with pace makers who reside near the power lines will not have any negative affects with their pace makers. STAFF RESPONSE TO OUTSTANDING CONCERNS Electrical Transmission Line Relocation - Historically, the City has not been involved in regulating the location of utilities on private property. The City Attorney does not believe the City has legal authority to regulate the location of utilities on private property, particularly when the location of utilities does not cause the site plan to violate land use provision ofthe City Code. Traffic - The major entrance to the campus will be relocated to Pleasant Drive. Pleasant Drive serves as a collector\state aid route and is designed to carry between 2,000 - 10,000 vehicles per day. Pleasant Drive currently handles less than 2,000 vehicles a day at the proposed hospital entrance and increases up to 6,700 vehicles a day at Highway 55. The new entrance to 151 Street is designed to be secondary in nature, and is located west of the existing homes south of 151 Street. The new main building entrance is most easily accessible by traveling Nininger Road or Pleasant Drive. Although access to the main entrance from 151 Street is available, many vehicles will traverse immediately to Pleasant Drive (bypassing the existing neighborhood). Trail Crossings - Public Works Director, Tom Montgomery does not agree with the Planning Commission's recommendation to install a crosswalk and flashing amber light on Pleasant Drive and the Jackson Dr./Regina Entrance/Pleasant Dr. intersection. With the combination of high traffic volume and a 40 mph speed limit, pedestrians should not be encouraged to cross Pleasant Drive at an uncontrolled intersection, but rather directed along the existing sidewalk/trail system to the Featherstone Road or CR #42 intersections. The speed limit on Pleasant Drive at the proposed main entrance is 40 mph, The speed limit on Pleasant Drive (as are all speed limit determinations) was set by the MN Commissioner of Transportation after ajudicial ruling that the previously posted 30 mph speed limit was invalid. There is a bituminous trail on the west side of the Pleasant Drive and a sidewalk on the east side ofthe street, providing very good pedestrian access. There are only 60 homes on Jackson Drive, so the demand for pedestrians to cross Pleasant to reach the hospital campus would be very small; not enough to justify painting a crosswalk, much less a flashing amber light. Other Pleasant Valley pedestrian traffic exiting the development from the Jefferson Street intersection and wanting to cross Pleasant Drive should be directed to the safer, stopped intersection at CR #42 which is only 200 feet to the north. Site Plan Review- Regina Medical Center City Council Memo - September 5, 2006 Page 4 RECOMMENDATION BY PLANNING COMMISSION On July 31, 2006, the Planning Commission met on the aforementioned item. The Planning Commission voted to recommend approval and added the following conditions to the staff recommendations: 1) Addition of pedestrian crossing striping on the north and south sides of the west entrance to Pleasant Drive (across from Jackson Drive), pedestrian crossing signage, and pedestrian crossing hazard lights. 2) Speed limit along Nininger Road shall be lowered to 25 mph in front of Hospital. 3) Landscape Plan should be modified to better group coniferous trees to screen power pole locations, 4) Regina should investigate modifYing the relocation of the overhead power lines to avoid traversing the perimeter of the site along I st Street and Pleasant Drive. The power lines should be located internally if possible. 5) A portion of the propose parking area must be designated as proof of parking to better match maximum required parking spaces of the zoning code. Please see the comments under the parking section on page 5 regarding proofofparking. PUBLIC COMMENTS At the July 31,2006, Planning Commission meeting, public comments were taken. The main concerns are summarized below: I) The view of the power lines and poles, 2) Regina's policy ofa non-smoking campus, resulting in employees smoking where residents that live near Regina see them. 3) The speed around the proposed entrance, 4) An increase in landscaping around the powerlines and a landscaping buffer from the residential area. OUTST ANDING INFORMATION The following outstanding information was identified in the August 5, 2006 City Council Report. Information received appears in italics. I) Confirmation from Xcel Energy that the powerlines cannot be buried. Site Plan Review- Regina Medical Center City Council Memo - September 5, 2006 Page 5 Please see attached letter from Xcel Energy. 2) A rendering of the landscaping\power line view from I st Street and Pleasant Drive. Please see attachment labeled Pleasant Drive. 3) Materials for screening of he lip ad area in traffic circle. Per the architect, it will mOJt likely be a block retaining wall.fYItem that will match the buildinK 4) A reasoning why all the parking is needed. Please note staff has revisited the parking stall calculations. There are only an additional 64 parking stalls being requested as part of the remodel and expansion. 5) Smoking policy issues and ways that Regina can better police employee smoking off site, Please see allachment titled Regina Medical Center Policy and Procedure Statement. 6) City staff has not received a specific inventory of the trees to be removed. The applicant is working on this request and an update will be provided at the City Council meeting. A tree inventory was submilled. Please see allachmentlabeled Tree Preservation. 7) Revised Site Plan showing dimensional width of parking drives. Please see allachments labeled 20 I. CS and 202. CS. BACKGROUND INFORMA nON The hospital expansion will link together the existing buildings of Regina Clinic, Allina Clinic, and Regina Medical Center. The expansion will include creating a new out-patient entry ofT of Pleasant A venue and expansion of the Medical/Surgical areas. Further, several floors ofthe current Medical Center will be expanded and remodeled. In addition, the parking lot will be expanded. A future YMCA is planned, however final site plan approval will be considered under a separate application. Comprehensive Plan Classification The 2020 Comprehensive Plan designates the property as P-l, Public Institution. The proposed use is consistent with the plan. Zoning Classification The subject property is zoned P-l, Public Institution. Hospitals and other medical care facilities are identified as "permitted uses" in the P-l, Public Institution District. Site Plan Review- Regina Medical Center City Council Memo - September 5, 2006 Page 6 Adjacent Zoning and Land Use The following land uses abut the property: West Existing Use Agriculture Agriculture Residential Agriculture Residential Zoning A- Agriculture A- Agriculture R-2 Medium Density Res, A- Agriculture R-3 - Medium High Density Comp Plan R - Rural R - Rural U-l Urban Res. 1-3 ula U-l Urban Res. 4-8 ula U-Il Urban Res. Direction North East South Existing Condition The site is predominately flat and open. EA W lEIS Neither an Environmental Assessment Worksheet (EA W) nor an Environmental Impact Statement (EIS) is required for this project per the Environmental Review Rules. The Regina Medical Center Expansion will be a total of 78,000 square feet. Thus, the expansion and remodel are well under the square footage that would require an EA W or EIS. HISTORY In August 2004, the City Council approved the Preliminary and Final Plat of Regina Medical Center Addition located on 13.09 acres on the east side of Pleasant Dr, between Nininger Rd and 1st St W. The request involved the platting of one lot and two outlots. SITE PLAN REVIEW Zoning Setbacks The hospital expansion will link together three existing buildings- Regina Clinic, Alina Clinic, and Regina Medical Center. Therefore, the new building will not encroach on the existing setbacks. Thus, zoning setbacks are acceptable. Access and Circulation Access would be provided via County Road 42, West First Street, and Pleasant Drive. The site would utilize existing driveway curb cuts along these roads. The entrance at Pleasant Drive would be the main entrance. Internal traffic circulation is logical. Powerline Relocation Several powerlines will be relocated and additional poles placed as part of the expansion. Regina Medical Center will be responsible for coordinating the relocation with Xcel Energy. Overhead electrical power lines may not be relocated onto city right-of-way. Site Plan Review- Regina Medical Center City Council Memo - September 5, 2006 Page 7 Heliport Location A heliport (helicopter landing pad) will be located east of the main entrance off of Pleasant Drive. The use ofthe heliport will require closing offthe main ingress and egress. Per the architects for the project, "The heliport area will have a partial decorative wall surrounding it and creating the center of the roundabout. This wall will form the monumental sign for the Regina Medical Center site. The grading surrounding the roundabout slopes away to the south, however, the helipad within it will be essentially flat with the entrance to the heliport on the north side where the grades are higher see sheet 201.CG. Within the low walls, the heliport will be a hardscape with the required regulatory markings indicating the TLOF, cross with an "H", ground lights & windsock." Parking Following the Planning Commission meeting, statfexplored the parking space numbers further. Perthe architect for the project, Regina Medical Center currently has 845 bituminous parking stalls. Therefore, they are proposing to add 64 parking stalls. [fthe City Council wishes to require proof of parking, these 64 stalls may be noted as such, Per City of Hastings Code Hospital 3 spaces per 2 beds=85.50 Nursing Residential Care Facility- Dependent Home 1 per 3 units= 6.67 1 per 3 seats based on design capacity- Chapel 66.67 Assisted Residential Care Facility- Living Semi Independent 1 per 2 units= 38 Assisted Residential Care Facility- Living Semi Independent 1 per 2 units= 29.5 Clinic 1 space/300 s.f= 131.66 Clinic 1 space/300 s.f= 121.13 Hospital 3 spaces per 2 beds= 117 Hospital 3 spaces per 2 beds= 26.30 Parking Total 625.43 Existing Stalls 845 Proposed New Stalls 64 In addition, 204 additional spaces are designated for future parking. Parking Lot Setback The parking lot setback meets the minimum] 0 foot requirement along the perimeter of the property. Site Plan Review- Regina Medical Center City Council Memo - September 5, 2006 Page 8 Pedestrian Access A sidewalk must be placed along West First Street to connect with County 42. Architectural Elevations The building incorporates differing materials and building articulation and meets architectural appearance standards. Entry Materials Predominant materials are tan brick to match existing buildings, high efficiency Low E glazing, and composite metal panel with final color to be determined. Stone is to be used at entry canopies and Out- Patient main entry high walls. Rooftop Screen wall is comprised of composite metal panel and metal siding. Medical/Surgery Expansion Materials Walls to match previous addition to the west ofthe In-Patient Entrance with punched window openings and terracotta colored brick. Trash and Recycling Enclosure All waste refuse facilities shall be located in one enclosed building matching the primary building. Outside dumpsters are prohibited. Landscape Plan The Landscape Plan is based on the total Medical Campus Square feet totaling 481,612. Site Requirement Proposal Site Landscaping 193 Trees (I :2,500 s.f.) 244 Trees 482 Shrubs (1:1,000 s.f.) 566 Shrubs Boulevard Trees 24 Evergreen Trees (I :50 feet) 36 Evergreen Trees A tree inventory was taken and 22 significant trees are identified to be removed. The Landscape Plan is acceptable under the following conditions: I) All landscaping and planting shall be irrigated. 2) Tree replacement must meet the Hastings Tree Preservation Guidelines. Lighting Plan A photometric lighting plan has been submitted. The proposed foot-candle illumination is acceptable. Site Plan Review- Regina Medical Center City Council Memo - September 5, 2006 Page 9 Sign age Signage has not been indicated on the site plan and will be administratively permitted under a separate sign permit application. Although sign permit review will take place after site plan approval, the following regulations are applicable: The monument sign is limited to 50 square feet in size and must be no greater than 6 feet high. Building signage is limited to 5 percent ofthe elevation or 40 square feet (whichever is greater), Directional signs are allowed up to 4 feet in height and 2 square feet in size. Grading and Utility Plans Preliminary Grading and Utility Plans have been submitted for cursory review. The applicant must obtain formal approval ofthe Grading and Utility Plans by the Public Works Director as a condition for approval. , tll~~~~ .f Caring for Life Memorandum Date: September 1, 2006 To: Mayor and City Council, City Staff, Neighbors of Regina From: Regina Medical Center, BWBR Architects, Xcel Energy RE: Response to neighborhood questions The information presented at the community meeting on August 30th has addressed the questions that were presented via email on August 25th. We appreciate the opportunity to respond to the concerns of the neighborhood and have compiled the information gleaned from the meeting. Our responses are listed below. QUESTIONS/CONCERNS REGINA MEDICAL CENTER EXPANSION 2006 NEIGHBORHOOD MEETING. 8-24-06 WOULD XCEL ADDRESS THEIR POSITION REGARDING THE EMF- EFFECTS-ON-HEAL TH CONTROVERSY? What health hazards are associated with the high voltage power lines? The issue of possible health effects from electric and magnetic fields has been the subject of much debate. Many studies have been conducted over the last 30 years to determine if there is an association between electric power lines and adverse health affects. This body of work has established no conclusive link between power line generated electric and magnetic fields and adverse health effects. No state regulators in Xcel Energy's service territory have issued any regulations regarding the avoidance of electric lines, Xcel Energy provided copies of two informational EMF booklets at the neighborhood meeting, one printed by Xcel Energy and the other prepared by the National Institute of Health. The booklets describe in detail magnetic and electrical fields and summarize the results of numerous studies on the potential health risks of high voltage power lines. The results of these studies 1 may be summarized by this excerpt from the conclusion of a National Academy of Sciences report (found on p. 53 of the NIH booklet): "Based on a comprehensive evaluation of published studies relating to the effects of power-frequency electric and magnetic fields on cells, tissues, and organisms (including humans), the conclusion of the committee is that the current body of evidence does not show that exposure to these fields presents a human health hazard. " Regina Medical Center has been operating the hospital adjacent to the power lines for a number of years. Our patients and staff, as well as sensitive medical equipment, are much closer to electric and magnetic fields (EMF) than any members of the neighborhood. We've seen no adverse effects in patients with pacemakers or with any other sensitive medical and diagnostic equipment. There are no trends to indicate that our staff has suffered any ill effects from EMF exposure. Do health hazards increase if the voltage is increased? As noted in the previous response, there is no conclusive evidence that there are any health risks associated with power line generated electric and magnetic fields. Explain what Xcel means by "Prudent Avoidance"? Prudent avoidance is a philosophy advocated by some parties until further EMF research results are known. Under this philosophy, measures to reduce EMF exposures that can be accomplished without major investments or inconveniences should be considered. Because electric and magnetic field strengths are dependant on the distance from the source as well as the voltage and current involved, many common devices and electrical systems, including photo copiers, electric blankets, microwave ovens, electric panels and electric motors produce electric and magnetic fields which can exceed those produced by power lines at normal approach distances. On an individual level. personal avoidance relates to activities people do in their personal lives to reduce EMF exposure such as not using electric blankets and distancing themselves from electrical appliances (i.e. sitting farther away from television sets). 2 As it relates to Xeel Energy, we build/construet our power lines utilizing low EMF designs when appropriate and we continue to monitor EMF research. RE-ROUTING OF HIGH VOLTAGE TRANSMISSION LINE -- Present RMC proposal to re-route the high voltage transmission line around the perimeter of their property is unacceptable. Among concerns are EMF exposure on health, severe visual impact of poles and lines and devaluation of property. Does RMC have a Plan B? Before the current plan was put on paper, several different options were thoroughly reviewed: 1. Placinf! the lines on the east side of Ref!ina's woverly: the existing trees and buildings would not allow Xcel to relocate the power lines to this area. 2. Bury the vower lines: The cost is estimated to be $4.1 million with a two-year time-frame to complete the work. Xcel energy does not bury its transmission lines for several reasons: 1) Failures of underground transmission lines result in long restoration time in the event of a failure; 2) Underground construction is extremely expensive in comparison to overhead construction; 3) The environmental impacts of underground trench construction can be greater than impacts from overhead construction; and 4) It is difficult to access underground facilities to conduct inspections and maintenance. In Xcel Energy's entire Minnesota and Wisconsin service territory there are about 15 miles of buried transmission lines, the majority ofwhich are located in downtown Minneapolis. 3. Locatinf! the vower lines back from the verimeter of Ref!ina 's vroverty and in our varkinf! lot: This option would interfere with our heliport and was determined not to be cost effective for future growth, since the power lines would then need to be moved again prior to another expansion. 4. Relocatinf! Ref!ina 's vower vlant vs. leavinf! vower lines in their current location: The relocation cost of the power plant was estimated to be $3.8 million. This option would still inhibit future growth because the power lines would have to be moved for future expansions. RMC believes the best location for the power lines and for the future flexibility for expansion and campus growth is to put them at the edge of the property. This eliminates the need to relocate them for future expansion. In addition, the current site plan has the helipad in the center of site. However, we are always willing to look at other options and ideas. At this time the plan presented is the best and most cost efficient one to meet the growing health care needs of the community. 3 Proposals/Questions Can the proposed expansion be redesigned around existing pole locations possibly with a tunnel to present hospital building? It is not possible to expand Regina under the power lines. Xce/ Energy expressly prohibits the construction of buildings under transmission power lines in current easement agreements. Xcel Energy does not allow construction of buildings under transmission lines in order to ensure the safe operation and maintenance of the power lines and to allow for future reconstruction of the lines without restriction. Furthermore, a structure fire under a transmission line may destroy the power line or cause the insulators to fail electrically and flash over. Fire departments typically will not fight a fire below an energized transmission line because of the significant risk to their crews. In such an emergency, Xcel Energy may not be able to de-energize and ground the line for a number of hours. The emergency department, medical imaging and surgery areas need to be located in close proximity to each other for quality of care and especially for emergency situations. Constructing a tunnel or skyway would separate these departments from each other and disrupt the flow of care for our patients. Can the power line be buried? Iflines can be buried provide estimated cost and support information for that estimate. If the power line cannot be buried provide reason. Xcel Energy has recommended that the transmission lines on the Regina campus should not be buried. Placing transmission lines underground is not a straightforward design decision, because of the numerous technical and practical limitations of high voltage underground construction: Cost: The overhead reroute proposal is estimated to cost $700,000. An initial estimate to bury the line is $4.1 million dollars making it cost prohibitive for Regina Medical Center. Maintenance: It is more difficult to repair failures of underground lines since it is difficult to access the facilities. Repair difficulty and 4 outage duration are significantly greater than what is required to repair overhead power lines. System Reliability: This line is one of two sources to the Hastings substation. Installing an underground segment, which, in the event of a failure, could take many months to repair, jeopardizes the reliability of electricity supply for the entire city EMF: Placing power lines underground does not provide shielding from magnetic fields. Material Lead Time & Construction Crew Availabilitv: Underground transmission cable and fittings are made to order and often custom designed for the particular installation. The cable and terminations are installed by specialty crews brought in just for the project, Lead times for engineering, manufacturing and construction scheduling for this type of a project could easily add 18 to 24 months to the project. Can the power poles and line be installed just to the west of the buildings over the parking lot? If future development is needed, provide for tunnel to other building(s). Running the power lines through the middle of the parking lot will interfere with the location of the heliport. Even if there were no heliport on the property, the power lines would still hinder future growth. Can there be a combination of poles and buried cables across the parking lot? Please refer to the above response about buried power lines. HELIP AD - Exactly where is the Helicopter landing location planned? Will the power lines, in present design location, interfere with it? Could helipad be placed in northwest comer of property, without power lines? The location of the Helipad is planned in the roundabout. The power lines will not interfere with the location shown. The helipad could be placed almost anywhere on site without the power lines. It could not be in the far NW corner as currently designed due to the campus storm water retention pond being planned to be in that location as shown on the site plan. 5 XCEL'S THOUGHTS ON WHEN NEXT POSSIBLE UPGRADE WILL BE? - UPGRADE TO WHAT? 230kv? 345kv? Xcel Energy currently has no plans to upgrade the transmission facilities running through the Regina campus. A potential upgrade might involve upgrading the existing 69 kV transmission line to 115 kV. The timeframe for this upgrade depends upon area electrical demand growth. Xcel Energy does not plan to upgrade these lines to 230 kV or 345 kV operation. If in the future either of the line voltages were increased, a Certificate of Need filing would be required with the Public Utilities Commission before that work could be conducted. Is there a requirement of Public Utilities Commission to make provisions for upgrading when rerouting a high voltage transmission line -- such as the fe-routed line must be capable of expansion in transmission capacity? If so, explain what that involves. No. When the Public Utilities Commission reviews Route Permit applications, in some cases they do need to consider the potential of the facilities to be operated at a higher voltage in the future. After reviewing the information presented in the docket, the Commission may decide that should be conducted. However, there is no requirement that the Commission must require afacility to be capable of being upgraded to a higher voltage in those types of proceedings. Who owns the right-of-way/easement ifline is re-routed? Xce/ Energy does not own the land under this power line. Xcel Energy owns an easement across the property, which gives the company the right to operate, maintain and upgrade electric power lines across the property. In the event of are-route, Xcel Energy normally releases the easement for the vacated route and negotiates a new easement for the new alignment. What rights does the "owner" have inasmuch as what the owner may Of may not do to re-route, upgrade line, etc., at later time. The easement that is granted defines the utility's and the landowner's rights in regards to these issues. The easement holder can exercise any rights described in the easement. If those rights are not defined, the 6 easement holder would have to acquire a new easement with those rights included, ENVIRONMENTAL ASSESSMENT - We understand that it is not needed for building expansion/remodeling but the State may require it for re-routing of high voltage power lines. Question about Minn. Stat. 99 116C.51 - 116C.69 and Minn. Rules 4400.0650,4400.3820 and 4400.5000, any others? If the Regina project is approved and the transmission lines needs to be relocated, Xcel Energy will apply to the Commissionfor a Minor Alteration (Minn. Rules 4400.3820). That review does not require an environmental assessment. If the Minor Alteration is granted, the project proceeds. If the Commission determines the project is not a "minor alteration" to the existing facility, they will direct the utility to file for a Route Permit. At that time, Xcel Energy would either file for a Route Permit under 4400, 2000 (alternative process) or 4400.5000 (local review). In either case, an environmental review would be conducted according to the permitting agencies' requirements. TRAFFIC/CONGESTION CONCERNS - RMC proposal is to remove one access to RMC off ofCR 42 and to add one access off of West 151 Street (near YMCA) making a total of 10 city streets and access routes to RMC - all in "zig-zag" position along the 2,000-foot span of West 151 Street. This is not including the driveways directly off of West 151 Street. In the Hastings Planning Commission's review ofRMC's site plan, under Access and Circulation, it states "Access would be provided via County Road 42, West First Street, and Pleasant Drive. The site would utilize existing driveway curb cuts along these roads." Has a traffic study been completed to identify that West 151 Street traffic would be acceptable with an added access to RMC? We believe there should be no additional RMC access off of West 151 Street. Input will be needed from the City of Hastings to answer this question. As stated previously in a letter to the neighbors on our mailing list, we have been working closely with the City of Hastings to create appropriate traffic flow patterns to and from Regina. From an engineering standpoint, Pleasant Drive is a preferred route because of its design to support a heavier traffic flow now and in the future. This includes the development of the Regina campus and the vacant property on both sides of Pleasant Drive between Featherstone Road and 4th Street. Pleasant Drive is 44 feet wide and has trails and sidewalks on both sides of the street. There are plans to extend General Sieben Drive as a through street to County Road 42. This is part of the residential development plan north of the high school. It will provide additional access to the high school, Dakota County Government Center and other commercial property along Hwy. 55. 7 As a group of residents near Regina Medical Center, we are grateful for Regina's presence in Hastings and appreciate the services it provides for the 35,000 populace it serves. We believe that Regina's Project Goals for this expansion can be realized without re-routing high-voltage transmission lines around the perimeter of their property. We feel RMC's present proposal of re-routing these lines will put at risk the health and welfare of Regina's neighbors and place an unwarranted blight on the landscape of northwest Hastings. We feel there are better alternatives which still allow RMC to accomplish all their Project Goals. The Regina Medical Center neighbors are asking the Hastings City Council to not approve the existing plans. Additional information about our proposal: If Regina Medical Center is not allowed to expand on our health care campus it will impair our ability to continue delivering the quality health care that Hastings area residents deserve. Regina Medical Center is a private, non-profit health care organization that has served the Hastings area for 53 years. Over this time, we have continued to invest in our facility and programs to meet the needs of the public. As an appropriately zoned P-I (Public Institution) land use, we have developed and maximized our site within the constraints on the south end of our property. In 2004 we invested $14 million in our facility to enhance our services. Our proposal will tie the campus together and further enhance and upgrade services to meet the needs of the public. Regina is an asset to the community. With an employment of 700 and a $31 million annual payroll, we add substantially to the local economy. We also purchase products and services locally and are deeply involved in many community organizations. We originally owned the land to our west that now has been developed into residential areas, We have also shared our land with the Allina Medical Clinic-Hastings and most recently with the YMCA. We are appropriately zonedfor our expansion, but the power lines, which serve the Hastings area and beyond are impeding our growth. We need to expand to care for the ever-increasing number of patients, to be able to stay current with technology, attract additional medical specialists and to offer our patients a modern facility. Our emergency departmentformerly served 300-400 patients and is now approaching J J 00 monthly. Our inpatient units had several instances in the past year where we have been full and have had to divert patients to other hospitals, causing inconvenience. As you consider our request, please know that the greatest beneficiary of this proposal is the public. 8 HASTINGS CITY COUNCIL RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HASTINGS GRANTING SITE PLAN APPROVAL FOR REGINA HOSPITAL LOCATED AT 1175 NININGER ROAD Council member moved its adoption: introduced the following Resolution and WHEREAS, Regina Hospital has petitioned for Site Plan Approval to add 58,000 square feet and remodel 20,000 square feet. The subject property is located at 1175 Nininger Road legally described as the Southeast 1;4 of the Southeast Y4 of Section 20-115-17; and WHEREAS the Planning Commission recommended approval of the request to the City Council subject to the conditions contained herein; and WHEREAS the City Council has reviewed the request and concurs with the recommendation of the Planning Commission. NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HASTINGS AS FOLLOWS: That the City Council hereby approves the Site Plan Approval as presented to the City Council subject to the following conditions: I) Conformance with the plans submitted with the City Council Report presented September 5, 2006. 2) A sidewalk must be placed along West First Street to connect Nininger Road to Pleasant Drive. 3) Overhead electrical power lines must not be relocated onto city right-of-way. 4) All parking and drive aisle areas shall be constructed to City standards including bituminous surfacing and concrete curb and gutter. 5) All disturbed areas on this property shall be stabilized with rooting vegetative cover to eliminate erosion problems. 6) The disturbed areas of the site shall be maintained to the requirements of the City's property maintenance ordinance. 7) Final approval of the development grading and utility plans by the City of Hastings. The applicant shall be liable for any costs involved in consultant review of the plans. 8) Monument signs shall be architecturally consistent with the buildings on site and incorporate similar materials into their construction. 9) Lighting must incorporate cut-off shields and be directed onto parking lot areas. 10) Submission of an electronic copy of all plan sets (TIF, PDF, or similar format) prior to issuance of certificate of occupancy. II) Approval is subject to a one year Sunset Clause; if significant progress is not made towards construction of the proposal within one year ofCity Council approval, the approval is null and void. 12) All landscaping and plantings shall be irrigated. 13) Work may not commence on the Construction Phase without arranging with the City for an appropriate Letter of Credit and escrow deposit and holding a Preconstruction meeting. 14) A joint parking and access easement shall be recorded against all properties within the three additions of Regina Memorial Medical Center. 15) All waste refuse facilities shall be located in one enclosed building matching the primary building. Outside dumpsters are prohibited, 16) Fencing, walls, and landscaping must not encroach into the 25 feet site triangle area. 17) Lighting illumination shall be at least 2 feet candle at drive entrances and no more that 0.5 feet candle elsewhere along the perimeter of the property. 18) All landscaping shall be irrigated or low maintenance. 19) Helipad area must be screened with a decorative masonry wall to the satisfaction of the Planning Director. 20) Street trees must be planted every 50 teet at the site perimeter. 21) Addition of pedestrian crossing striping on the north and south sides of the west entrance to Pleasant Drive (across from Jackson Drive), pedestrian crossing signage, and pedestrian crossing hazard lights. 22) Staffwill work with Dakota County in an effort to reduce the speed limit along Nininger Road in front of Hospital. 23) Landscape Plan should be modified to better group coniferous trees to screen power pole locations. 24) Regina should investigate modifying the relocation of the overhead power lines to avoid traversing the perimeter of the site along I st Street and Pleasant Drive. The power lines should be located internally if possible. 25) A portion of the propose parking area must be designated as proof of parking to better match maximum required parking spaces of the zoning code, Council member adopted by _ present. moved a second to this resolution and upon being put to a vote Ayes: _ Nays: _ Absent: ATTEST: Michael D, Werner, Mayor Melanie Mesko Lee City Clerk I HEREBY CERTIFY that the above is a true and correct copy of resolution presented to and adopted by the City of Hastings, County of Dakota, Minnesota, on the 5th day of September, 2006, as disclosed by the records of the City of Hastings on file and of record in the office. Melanie Mesko Lee City Clerk (SEAL) This instrument drafted by: City of Hastings (KSB) 101 4th St. East Hastings, MN 55033 Site Plan Review- Regina Medical Center City Council Memo - August 7,2006 Page 1 Memo To: Mayor Werner and City Council Members From: Kari Barker, Associate Planner Date: August 7, 2006 Su bject: Site Plan Review #2006-36 -Regina Medical Center Site Plan- 1175 Nininger Road - Regina Medical Center. REQUEST Regina Medical Center seeks site plan approval for additions and remodeling to the existing Center. The property is generally located north of 151 Street West, and west ofNininger Road/County Road 42, and east of Pleasant Drive. The new construction will consist of 58,000 square feet and the remodel 20,000 square feet, totaling 78,000 square feet. RECOMMENDA nON BY PLANNING COMMISSION On July 31, 2006, the Planning Commission met on the aforementioned item. The Planning Commission voted to recommend approval and added the following conditions to the staff recommendations: I) Addition of pedestrian crossing striping on the north and south sides of the west entrance to Pleasant Drive (across from Jackson Drive), pedestrian crossing signage, and pedestrian crossing hazard lights. 2) Speed limit along Nininger Road shall be lowered to 25 mph in front of Hospital. 3) Landscape Plan should be modified to better group coniferous trees to screen power pole locations. 4) Regina should investigate modifying the relocation of the overhead power lines to avoid traversing the perimeter of the site along 151 Street and Pleasant Drive. The power lines should be located internally if possible. 5) A portion of the propose parking area must be designated as proof of parking to better match maximum required parking spaces of the zoning code. Mcinnis motioned, seconded by Zeyen to approve the site plan. The motion passed (6-0). Site Plan Review- Regina Medical Center City Council Memo - August 7,2006 Page 2 PUBLIC COMMENTS At the July 31,2006, Planning Commission meeting, public comments were taken. The main concerns are summarized below: I) The view of the power lines and poles, 2) Regina's policy of a non-smoking campus, resulting in employees smoking where residents that live near Regina see them, 3) The speed around the proposed entrance. 4) An increase in landscaping around the powerlines and a landscaping buffer from the residential area, STAFF COMMENTS Tom Montgomery, Public Works Director, has submitted comments regarding recommendations number I and 2. He states, "Pleasant Drive is a collector road with an average daily traffic of about 2,600 vehicles per day. The speed limit on Pleasant Drive in this location is 40 mph. The speed limit on Pleasant Drive (as are all speed limit determinations) was set by the MN Commissioner of Transportation after ajudicial ruling that the previously posted 30 mph speed limit was invalid. There is a bituminous trail on the west side of the Pleasant Drive and a sidewalk on the east side of the street, providing very good pedestrian access. I do not agree with the Planning Commission's recommendation to install a crosswalk and flashing amber light on Pleasant Drive and the Jackson Dr./Regina Entrance/Pleasant Dr. intersection. With the combination of high traffic volume and a 40 mph speed limit, pedestrians should not be encouraged to cross Pleasant Drive at an uncontrolled intersection, but rather directed along the existing sidewalk/trail system to the Featherstone Road or CR #42 intersections. There are only 60 homes on Jackson Drive, so the demand for pedestrians to cross Pleasant to reach the hospital campus would be very small; not enough to justify painting a crosswalk, much less a flashing amber light. Other Pleasant Valley pedestrian traffic exiting the development from the Jefferson Street intersection and wanting to cross Pleasant Drive should be directed to the safer, stopped intersection at CR #42 which is only 200 feet to the north." Further, please see the comments under the parking section on page 4 regarding proof of parking. OUTSTANDING INFORMA nON City staff has requested the following information from the applicant: I) Confirmation from Xcel Energy that the powerlines cannot be buried. 2) A rendering of the landscaping\power line view from 151 Street and Pleasant Drive. 3) Materials for screening of he lip ad area in traffic circle. 4) A reasoning why all the parking is needed, 5) Smoking policy issues and ways that Regina can better police employee smoking off site. Site Plan Review- Regina Medical Center City Council Memo - August 7,2006 Page 3 6) City staff has not received a specific inventory of the trees to be removed. The applicant is working on this request and an update will be provided at the City Council meeting. 7) Revised Site Plan showing dimensional width of parking drives. ATTACHMENTS . Resolution . Location Map . Pictometry Map . Site Plan Booklet . Civil Plans . Landscape Plans . July 31,2006, Planning Commission minutes . Application Site Plan Review- Regina Medical Center City Council Memo - August 7, 2006 Page 4 BACKGROUND INFORMATION The hospital expansion will link together the existing buildings of Regina Clinic, Allina Clinic, and Regina Medical Center. The expansion will include creating a new out-patient entry off of Pleasant A venue and expansion of the Medical/Surgical areas. Further, several floors of the current Medical Center will be expanded and remodeled. In addition, the parking lot will be expanded. A future YMCA is planned, however final site plan approval will be considered under a separate application. Comprehensive Plan Classification The 2020 Comprehensive Plan designates the property as P-I, Public Institution, The proposed use is consistent with the plan, Zoning Classification The subject property is zoned P-l, Public Institution. Hospitals and other medical care facilities are identified as "permitted uses" in the P-I, Public Institution District. Adjacent Zoning and Land Use The following land uses abut the property: West Existing Use Agriculture Agriculture Residential Agriculture Residential Zoning A- Agriculture A- Agriculture R-2 Medium Density Res, A- Agriculture R-3 - Medium High Density Comp Plan R - Rural R - Rural U-l Urban Res. 1-3 ula U-l Urban Res. 4-8 ula U-lI Urban Res. Direction North East South Existing Condition The site is predominately flat and open. EA W lEIS Neither an Environmental Assessment Worksheet (EA W) nor an Environmental Impact Statement (ElS) is required for this project per the Environmental Review Rules. The Regina Medical Center Expansion will be a total of 78,000 square feet. Thus, the expansion and remodel are well under the square footage that would require an EA W or EIS. HISTORY In August 2004, the City Council approved the Preliminary and Final Plat of Regina Medical Center Addition located on 13.09 acres on the east side of Pleasant Dr, between Nininger Rd and 151 St W, The request involved the platting of one lot and two outlots, Site Plan Review- Regina Medical Center City Council Memo - August 7,2006 Page 5 SITE PLAN REVIEW Zoning Setbacks The hospital expansion will link together three existing buildings- Regina Clinic, Alina Clinic, and Regina Medical Center, Therefore, the new building will not encroach on the existing setbacks. Thus, zoning setbacks are acceptable. Access and Circulation Access would be provided via County Road 42, West First Street, and Pleasant Drive. The site would utilize existing driveway curb cuts along these roads. The entrance at Pleasant Drive would be the main entrance, Internal traffic circulation is logical. Powerline Relocation Several powerlines will be relocated and additional poles placed as part of the expansion. Regina Medical Center will be responsible for coordinating the relocation with Xcel Energy, Overhead electrical power lines may not be relocated onto city right-of-way. Heliport Location A heliport (helicopter landing pad) will be located east ofthe main entrance off of Pleasant Drive. The use of the heliport will require closing off the main ingress and egress. Per the architects for the project, 'The heliport area will have a partial decorative wall surrounding it and creating the center of the roundabout. This wall will form the monumental sign for the Regina Medical Center site. The grading surrounding the roundabout slopes away to the south, however, the helipad within it will be essentially flat with the entrance to the heliport on the north side where the grades are higher see sheet 20 I.CG. Within the low walls, the heliport will be a hardscape with the required regulatory markings indicating the TLOF, cross with an "H", ground lights & windsock." Parking Following the Planning Commission meeting, staff explored the parking space numbers further. Per the architect for the project, Regina Medical Center currently has 845 bituminous parking stalls. Therefore, they are proposing to add 64 parking stalls. If the City Council wishes to require proof of parking, these 64 stalls may be noted as such. Site Plan Review- Regina Medical Center City Council Memo - August 7,2006 Page 6 Per City of Hastings Code Hospital 3 spaces per 2 beds=85.50 Nursing Residential Care Facility- Dependent Home 1 per 3 units= 6.67 1 per 3 seats based on design capacity- Chapel 66.67 Assisted Residential Care Facility- Living Semi Independent 1 per 2 units= 38 Assisted Residential Care Facility- Living Semi Independent 1 per 2 units= 29.5 Clinic 1 space/300 s.t= 131.66 Clinic 1 space/300 s.t= 121.13 Hospital 3 spaces per 2 beds= 117 Hospital 3 spaces per 2 beds= 26.30 Parking Total 625.43 Existing Stalls 845 Proposed New Stalls 64 In addition, 204 additional spaces are designated for future parking. Parking Lot Setback The parking lot setback meets the minimum 10 foot requirement along the perimeter of the property. Pedestrian Access A sidewalk must be placed along West First Street to connect with County 42. Architectural Elevations The building incorporatcs differing materials and building articulation and meets architectural appearance standards. Entry Materials Predominant materials are tan brick to match existing buildings, high efficiency Low E glazing, and composite metal panel with final color to be determined. Stone is to be used at entry canopies and Out- Patient main entry high walls. Rooftop Screen wall is comprised of composite metal panel and metal siding. Medical/Surgery Expansion Materials Walls to match previous addition to the west ofthe In-Patient Entrance with punched window openings and terracotta colored brick. Site Plan Review- Regina Medical Center City Council Memo - August 7,2006 Page 7 Trash and Recycling Enclosure All waste refuse facilities shall be located in one enclosed building matching the primary building. Outside dumpsters are prohibited. Landscape Plan The Landscape Plan is based on the total Medical Campus Square feet totaling 481,612. Site Site Landscaping Boulevard Trees A tree inventory was taken and 41 trees 8 inches or greater were identified to be removed, primarily Linden and Green Ash, However, as of the date of this publication, a list of specific trees to be removed has not been completed. An update will be given at the City Council meeting, The Landscape Plan is acceptable under the following conditions: I) All landscaping and planting shall be irrigated. 2) A tree inventory will be taken ofthe trees to be removed from the site. Tree replacement must meet the Hastings Tree Preservation Guidelines, Lighting Plan A photometric lighting plan has been submitted. The proposed foot-candle illumination is acceptable. Signage Signage has not been indicated on the site plan and will be administratively permitted under a separate sign permit application. Although sign permit review will take place after site plan approval, the following regulations are applicable: The monument sign is limited to 50 square feet in size and must be no greater than 6 feet high. Building signage is limited to 5 percent ofthe elevation or 40 squarc feet (whichever is greater). Directional signs are allowed up to 4 feet in height and 2 square feet in size. Grading and Utility Plans Preliminary Grading and Utility Plans have been submitted for cursory review. The applicant must obtain formal approval of the Grading and Utility Plans by the Public Works Director as a condition for approval. HASTINGS CITY COUNCIL RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HASTINGS GRANTING SITE PLAN APPROVAL FOR REGINA HOSPITAL LOCATED AT 1175 NININGER ROAD Council member Resolution and introduced the following moved its adoption: WHEREAS, Regina Hospital has petitioned for Site Plan Approval to add 58,000 square feet and remodel 20,000 square feet. The subject property is located at 1175 Nininger Road legally described as the Southeast \14 of the Southeast y" of Section 20- 115-17; and WHEREAS the Planning Commission recommended approval of the request to the City Council subject to the conditions contained herein; and WHEREAS the City Council has reviewed the request and concurs with the recommendation of the Planning Commission. NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HASTINGS AS FOLLOWS: That the City Council hereby approves the Preliminary Plan as presented to the City Council subject to the following conditions: I) Conformance with the plans submitted with the City Council Report presented August 7, 2006, 2) A sidewalk must be placed along West First Street to connect Nininger Road to Pleasant Drive, 3) Overhead electrical power lines must not be relocated onto city right-of-way, 4) All parking and drive aisle areas shall be constructed to City standards including bituminous surfacing and concrete curb and gutter. 5) All disturbed areas on this property shall be stabilized with rooting vegetative cover to eliminate erosion problems, 6) The disturbed areas of the site shall be maintained to the requirements of the City's property maintenance ordinance. 7) Final approval of the development grading and utility plans by the City of Hastings, The applicant shall be liable for any costs involved in consultant review of the plans. 8) Monument signs shall be architecturally consistent with the buildings on site and incorporate similar materials into their construction. 9) Lighting must incorporate cut-off shields and be directed onto parking lot areas. 10) Submission of an electronic copy of all plan sets (TIF, PDF, or similar format) prior to issuance of certificate of occupancy. II) Approval is subject to a one year Sunset Clause; if significant progress is not made towards construction of the proposal within one year of City Council approval, the approval is null and void. 12) All landscaping and plantings shall be irrigated. 13) Work may not commence on the Construction Phase without arranging with the City for an appropriate Letter of Credit and escrow deposit and holding a Preconstruction meeting. 14) A joint parking and access easement shall be recorded against all properties within the three additions of Regina Memorial Medical Center. 15) All waste refuse facilities shall be located in one enclosed building matching the primary building. Outside dumpsters are prohibited. 16) Fencing, walls, and landscaping must not encroach into the 25 feet site triangle area. 17) Lighting illumination shall be at least 2 feet candle at drive entrances and no more that 0.5 feet candle elsewhere along the perimeter of the property. 18) All landscaping shall be irrigated or low maintenance, 19) Helipad area must be screened with a decorative masonry wall to the satisfaction of the Planning Director. 20) Submittal of a revised site plan showing dimensional width of parking drives, 21) Street trees must be planted every 50 feet at the site perimeter. 22) Addition of pedestrian crossing striping on the north and south sides of the west entrance to Pleasant Drive (across from Jackson Drive), pedestrian crossing signage, and pedestrian crossing hazard lights. 23) Staff will work with Dakota County In an effort to reduce the speed limit along Nininger Road in front of Hospital. 24) Landscape Plan should be modified to better group coniferous trees to screen power pole locations. 25) A portion of the propose parking area must be designated as proof of parking to better match maximum required parking spaces of the zoning code, 26) A tree inventory must be taken of the trees to be removed from the site, Tree replacement must meet the Hastings Tree Preservation Guidelines. 27) Regina should investigate modifying the relocation of the overhead power lines to avoid traversing the perimeter of the site along I st Street and Pleasant Drive. The power lines should be located internally if possible. Council member moved a second to this resolution and upon being put to a vote adopted by _ present. Ayes: _ Nays: _ Absent: ATTEST: Michael D. Werner, Mayor Melanie Mesko Lee City Clerk I HEREBY CERTIFY that the above is a true and correct copy of resolution presented to and adopted by the City of Hastings, County of Dakota, Minnesota, on the ih day of August, 2006, as disclosed by the records of the City of Hastings on file and of record in the office. Melanie Mesko Lee City Clerk (SEAL) This instrument drafted by: City of Hastings (KSB) 101 4th St. East Hastings, MN 55033 ~*~ ::s to o o N - .,.... M ~ :J ..., Ql - III C Co III 2 fJl ~ C c .!: c::: c::: "0 ~ Il. Il. :;) ~ "'" ~~ ~~~~U"""N~7~~~~~~~20~ ~m~~UUUUC~~OIl.C:::C:::C:::C:::C:::C:::C:::C:::C:::> ~ I~ 00111 10 10!!~! s... cu ....c. c: CO ~:E -c: ~.2 . - .... -Cco CU 0 :EO co...J c: CU . - .... 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Ill' h ifill I Ii" III illl ill :!I:tH 1 !llh!1l i1!1l111 ;,! 1j HHH;HH !!HH!!Hg~H!!;!1I ~i !~~~~~~~~;~ m:j~~!::::;:::BH:!~ ! i, .!~ In ;~.t a ~ I n dhh~H~~ ~J~!Hi!~~~ l I ~,,'t.' i~~:!'l,'!".!;,-UJ !,;.I'~"l!lf~~~",i~ ! ;, lIh"o.m ",' ,!h. II i '! J ~i .Iid!!!Bhl!llll!lll!!!!'1 :', ;:l"iii" ;d;!ji'''i~!!!'!lll' ~~ ;H~~~r~;~~ !;~eH(!nHivt; ~ "-,",,!I,.,,, .".~"., 'I, 91!!H~!!Hn l . ~I~B!!:~!!!~ ~ , j ! .I ; II' j, " lil" 1I1i!!1 ~ !.'lhw,1. 1111 H=~L~"H!~i ~ I : : I ~ , , , ' i I I ii' i" ~ U u :]11 , , i ~"l \ . i! ji!I!I:!! i ii' " I ~~ ~ ~, 'II: 1 i"" h!lmlhi i... e 1111 " -................. ....._"'-- I' QUESTIONS/CONCERNS REGINA MEDICAL CENTER EXPANSION 2006 NEIGHBORHOOD MEETING, 8-24-06 WOULD XCEL ADDRESS THEIR POSITION REGARDING THE EMF- EFFECTS-ON-HEAL TH CONTROVERSY? What health hazards are associated with the high voltage power lines? Do health hazards increase if the voltage is increased? Explain what Xcel means by "Prudent Avoidance"? RE-ROUTING OF HIGH VOLTAGE TRANSMISSION LINE -- Present RMC proposal to re-route the high voltage transmission line around the perimeter of their property is unacceptable, Among concerns are EMF exposure on health, severe visual impact of poles and lines and devaluation of property. Does RMC have a Plan B? Proposals/Questions Can the proposed expansion be redesigned around existing pole locations possibly with a tunnel to present hospital building? Can the power line be buried? If lines can be buried provide estimated cost and support information for that estimate. If the power line cannot be buried provide reason. Can the power poles and line be installed just to the west of the buildings over the parking lot? If future development is needed, provide for tunnel to other building(s). Can there be a combination of poles and buried cables across the parking lot? ASSURE IN ALL CASES THAT NO NEIGHBORS OF RMC BE IMPACTED ANY MORE THAN THEY ARE BY THE PRESENT POWER LINE LOCATION. HELIP AD - Exactly where is the Helicopter landing location planned? Will the power lines, in present design location, interfere with it? Could helipad be placed in northwest corner of property, without power lines? XCEL'S THOUGHTS ON WHEN NEXT POSSIBLE UPGRADE WILL BE? - UPGRADE TO WHAT? 230kv? 34Skv? Is there a requirement of Public Utilities Commission to make provisions for upgrading when rerouting a high voltage transmission line -- such as the re-routed line must be capable of expansion in transmission capacity? If so, explain what that involves, Who owns the right-of-way/easement ifline is re-routed? What rights does the "owner" have inasmuch as what the owner may or may not do to re-route, upgrade line, etc., at later time. ENVIRONMENTAL ASSESSMENT - We understand that it is not needed for building expansion/remodeling but the State may require it for re-routing of high voltage power lines. Question about Minn. Stat. 99 116C.51 - 116C.69 and Minn, Rules 4400,0650, 4400.3820 and 4400.5000, any others? TRAFFIC/CONGESTION CONCERNS - RMC proposal is to remove one access to RMC offofCR 42 and to add one access offofWest 1st Street (near YMCA) making a total of 10 city streets and access routes to RMC - all in "zig-zag" position along the 2,000-foot span of West 151 Street. This is not including the driveways directly off of West 15t Street. In the Hastings Planning Commission's review ofRMC's site plan, under Access and Circulation, it states "Access would be provided via County Road 42, West First Street, and Pleasant Drive. The site would utilize existing driveway curb cuts along these roads." Has a traffic study been completed to identifY that West 15t Street traffic would be acceptable with an added access to RMC? We believe there should be no additional RMC access off of West 1 sl Street. As a group of residents near Regina Medical Center, we are grateful for Regina's presence in Hastings and appreciate the services it provides for the 35,000 populace it serves. We believe that Regina's Project Goals for this expansion can be realized without re-routing high-voltage transmission lines around the perimeter of their property. We feel RMC 's present proposal of re-routing these lines will put at risk the health and welfare of Regina's neighbors and place an unwarranted blight on the landscape of northwest Hastings. We feel there are better alternatives which still allow RMC to accomplish all their Project Goals. The Regina Medical Center neighbors are asking the Hastings City Council to not approve the existing plans. 2 City of Hastings Planning Commission Minutes - July 31,2006 Page I of 10 Hastings Planning Commission July 31, 2006 Regular Meeting 7:00 p.m. Chairman Twedt called the meeting to order at 7:01 p.m. 1. Roll Call Commissioners Present: Staff Present: Peine, Zeyen, Truax, Twedt, Mcinnis, Hiedeman Planning Director John Hinzman, Associate Planner Kari Barker, Planning Intern Larry Phillips 2. Approve July 17, 2006 Planning Commission Meeting Minutes Commissioner Mcinnis stated corrections were needed to his statements regarding temporary auto sales. Motion by Commissioner Truax to approve the minutes of the July 17, 2006 Planning Commission meeting. Upon vote taken, Ayes: 6, Nays O. Motion passed. OTHER ACTIONS 3. Regina Hospital- Site Plan #2006-36 - Hospital Addition. Associate Planner Barker presented Staff Report. Jewel Pickert, 507 Whispering Lane apt. 301, came before the Commission and asked why there is a need for an expansion and who would be funding the expansion. Director Hinzman stated that site plan approval is needed for any expansion project; funding sources for the project are not considered as part of City review. Mark Prettyman, 130 1 sl PI, came before the Commission and brought up four points. 1) Regina's policy of non-smoking on their campus so smokers smoke where residents that live near Regina would see them. 2) The speeds around the proposed new entrances. 3) The site plan with Regina with the assumption that the YMCA will also be coming in. 4) The unpleasing view of the power lines and poles the residents near Regina will have to see. City of Hastings Planning Commission Minutes - July 31,2006 Page 2 of 10 Eugene Fuchs, 1329 Jackson Drive, came before the Commission and asked how the property value of Regina's neighbors will be affected by this expansion. Rose Tappella, 120 1 sl PI, came before the Commission and expressed concern with the view of the power lines that will surround Regina. She hopes that the power lines will run inside of the Regina property. She wants more landscaping to buffer the neighbor's view of Regina. Brad Krump, BWBR Architects, came before the Commission and gave a presentation on Regina's expansion. Regina is reaching maximum potential and in order to accommodate for the future, an expansion needs to happen. Mark Prettyman, 130 1st PI, asked if the power lines were the main transmission line. Commissioner Truax asked is the transmission line can be buried. Mr. Krump said that a transmission line could not be buried Commissioner Truax stated that it is a wonderful thing to have a medical center but had concerns about parking. Truax pointed out that there was excess parking and felt there was too much parking; the excess parking was taking up green space Chairman Twedt asked if there was designated staff parking and a smoking area. Regina must understand that it would be a hardship to the neighbors to not allow smoking on the property because than it would push the smokers out into view of the neighboring residence. Mark Wilson, Regina Hospital, said that there were no current plans for a smoking spot but Regina could accommodate a place for staff parking. Commissioner Zeyen asked in regards to recommendation #2 if there would be a dead end sidewalk. Assistant Planner Barker stated that there would be potential for future linkage. Commissioner Mcinnis asked if there should be pedestrian crossing and sidewalk at the main entrances as well as striping. He was also concerned with the landscaping at the site and that it would remain consistent with City plans, as the City has been using Maple Ash trees and the landscaping plan for Regina called for evergreens. Commissioner Mcinnis was also concerned with the speed limit around Nininger Road and Pleasant Drive; he felt it maybe too high. Chairman Twedt felt that the helipad was not in a good location. City of Hastings Planning Commission Minutes - July 31,2006 Page 3 of I 0 Mr. Krump said that it would be preferable to have the helipad off site. Chairman Twedt pointed out that from discussion of the Commission and audience; there was not much support for the power lines running around the perimeter. Commissioner Peine brought to the Commissions attention that he was previously an intern with BWBR but his knowledge on the Regina expansion was limited to what the Commission had before it tonight. Dr. Piper Bigelow from Regina Clinic came before the Commission. She stated that people at the hospital are trying to do their best to make things flow smoothly. She feels that if they are not able to expand the community will look back at it as a big mistake. Commissioner Mcinnis suggested putting the power lines through the property instead of around it. Mr. Krump informed the Commission that they wanted to stay flexible with the location of the power lines and the plans. Commissioner Zeyen stated that in order for the Regina Medical Center to expand the community must "give" and "take" and the view of the power lines would be a "give." Commissioner Peine suggested that BWBR should address what the site will look like from a block away. He continued by stating there should be a better way to deal with the power lines. Mr. Krump said that he has been working with Excel energy for 10 months to find alternates for the power lines but will continue to explore more possibilities. Commissioner Mcinnis motioned to approve the Site Plan with these additional recommendations: 1) Crosswalk striping, signage, and hazard lights should be placed at the western entrance to Pleasant Drive. 2) A slower speed limit on Nininger Road, Pleasant Drive, and West First Street. 3) A more consistent landscape plan and trees should be clumped around the power line poles to 4) To remove the four power lines poles and to run the power lines though Regina's property instead of around it. City of Hastings Planning Commission Minutes - July 31,2006 Page 4 of 10 Commissioner Zeyen made a friendly amendment to not eliminate the four power line poles, but rather to send the issue back to City Staff to find the best location for the power line poles. Commissioner Mcinnis accepted the friendly amendment as long as all possibilities can be reviewed. Commissioner Zeyen seconded. Commissioner Truax made a friendly amendment to make phase two and phase four proof of parking. Commissioner Mcinnis stated that phase two and four should be completed as the ground breaking for the YMCA begins. Without parking there would result in a burden on neighboring residence for parking. Director Hinzman clarified the extra recommendations, following the existing 19 recommendations: 20) Stripping running north and south at the main entrance on Pleasant Drive as well as stripping on the 15t Street entrance for pedestrian crossing. 21) A slower speed limit on Nininger Road, Pleasant Drive, and West First Street. 22) A more consistent landscape plan and to hide power line poles better with tree clumpings. 23) Remove the four power line poles and reroute them at the best location. 24) Work to change parking at phase two and four with the partnership with the YMCA. Planning Commission Action: Commissioner Mcinnis motion and Commissioner Zeyen seconded approval of the site plan which will be subject to the follow recommendations: 1) Conformance with the plans submitted with the Planning Commission Report presented July 31, 2006. 2) A sidewalk must be placed along West First Street to connect Nininger Road to Pleasant Drive. 3) Overhead electrical power lines must not be relocated onto city right-of-way. City of Hastings Planning Commission Minutes -July 3 1,2006 Page 5 of 10 4) All parking and drive aisle areas shall be constructed to City standards including bituminous surfacing and concrete curb and gutter. 5) All disturbed areas on this property shall be stabilized with rooting vegetative cover to eliminate erosion problems. 6) The disturbed areas of the site shall be maintained to the requirements of the City's property maintenance ordinance. 7) Final approval of the development grading and utility plans by the City of Hastings. The applicant shall be liable for any costs involved in consultant review of the plans. 8) Monument signs shall be architecturally consistent with the buildings on site and incorporate similar materials into their construction. 9) Lighting must incorporate cut-off shields and be directed onto parking lot areas. 1 O)Submission of an electronic copy of all plan sets (TIF, PDF, or similar format) prior to issuance of certificate of occupancy. 11 )Approval is subject to a one year Sunset Clause; if significant progress is not made towards construction of the proposal within one year of City Council approval, the approval is null and void. 12)AII landscaping and plantings shall be irrigated. 13) Work may not commence on the Construction Phase without arranging with the City for an appropriate Letter of Credit and escrow deposit and holding a Preconstruction meeting. 14)A joint parking and access easement shall be recorded against all properties within the three additions of Regina Memorial Medical Center. 15)AII waste refuse facilities shall be located in one enclosed building matching the primary building. Outside dumpsters are prohibited. 16) Fencing, walls, and landscaping must not encroach into the 25 feet site triangle area. 17) Lighting illumination shall be at least 2 feet candle at drive entrances and no more that 0.5 feet candle elsewhere along the perimeter of the property. 18)Alllandscaping shall be irrigated or low maintenance. City of Hastings Planning Commission Minutes - July 31,2006 Page 6 of 10 19)A tree inventory will be taken of the trees to be removed from the site by the City Council meeting on August 7, 2006. 20)Stripping running north and south at the main entrance on Pleasant Drive as well as stripping on the 1 sl Street entrance for pedestrian crossing. 21) A slower speed limit on Nininger Road, Pleasant Drive, and West First Street. 22) A more consistent landscape plan and to hide power line poles better. 23) Remove the four power line poles and reroute them at the best location. 24) Work to change parking at phase two and four with the partnership with the YMCA. Upon vote taken, Ayes: 6, Nays O. Motion passed. 4. Mark Gerry - Site Plan #2006-35 - Construction of a new Dairy Queen - 1205 vermillion Street. Planning Intern Phillips presented Staff Report. Planning Intern Phillips made a modification to recommendation #11 so that a trash and recycling enclosure does not require a roof. Commissioner Truax questioned the close proximity of the drive thru on the north side of the proposed building to the house that is located just north of the property. Truax also questioned the location of the new monument sign. Director Hinzman stated that there is a garage between the house and the drive thru to give some buffering. Mark Gerry from Dairy Queen said the sign will be located at the same place as the old sign. Commissioner Hiedeman brought up the issue of noise from the drive thru. Gerry stated that he had spoke with the neighbor to the north of Dairy Queen and the neighbor was actually in favor of the location of the drive thru because it will prevent people from loitering on the north side of the Dairy Queen property. Commissioner Peine asked if the menu would be expanded. Gerry replied that it has expanded slightly but will be able more efficiently serve customers and that the actually number of customers will probably not increase. City of Hastings Planning Commission Minutes - July 31,2006 Page 7 of 10 Chairman Twedt asked how this falls into the Vermillion Street Corridor project. Director Hinzman said the Vermillion Street Corridor is still being discussed. Commissioner Peine pointed out that doing a good job on the patio on the west side of the proposed Dairy Queen building would be a great step towards the Vermillion Street Project. Planning Commission Action: Commissioner Mcinnis motioned to approve and Commissioner Peine seconded the approval of the Site Plan which will be subject to the following recommendations: 1) Conformance with the plans submitted with the Planning Commission Staff Report dated July 31, 2006. 2) Building permit issuance will be contingent upon presentation and approval of civil plans including drainage, utilities, and elevations. Approval of civil plans will be made by the Public Works Director. The applicant shall reimburse the City for any fees incurred due to development. The owner assumes all risks associated with the grading and utility placement prior to formal approvals. 3) Any uncompleted site work (including landscaping) must be escrowed for prior to issuance of a certificate of occupancy. 4) Submission of an electronic copy of all plan sets (TIF, PDF, or similar format) prior to recording of the Final Site Plan. 5) All disturbed areas on this property shall be stabilized with rooting vegetative cover to eliminate erosion problems. 6) A landscape surety for providing, installing and warranting typical landscaping and screening materials must be submitted in the amount of 125 percent of the value of the proposed landscaping prior to certificate of occupancy The surety will be released within one year from planting upon inspection by the City to ensure the health of the plantings. 7) Fence and patio is subject to review by the Planning Department. 8) Any fencing and walls must not encroach into the 25 foot site triangle requirement at street intersections. City of Hastings Planning Commission Minutes - July 31,2006 Page 8 of 10 9) Trash and recycling enclosure materials and colors shall be consistent with the main office building. 10) The trash and recycling enclosure must be fully enclosed on all four sides. 12)AII parking areas must be constructed of bituminous surfacing and concrete curb and gutter. 13) Illumination levels are limited to 0.5 foot candles at the property line and two foot candles at the entrances as required in the Zoning Code. 15)Approval is subject to a one year Sunset Clause; if significant progress is not made towards construction of the proposal within one year of City Council approval, the approval is null and void. Upon vote taken, Ayes: 5, Nays 0, Abstentions 1. Motion passed. Commissioner Zeyen abstained from voting due to business relations with Mark Gerry. 5. OTHER BUSINESS A. Signage Requirements Planning Director Hinzman informed the Commission that sign permits are approved or disapproved administratively. Commissioner Mcinnis asked to clarify the 60 day limit of the sign ordinance. Director Hinzman clarified that it is 60 days per calendar year. When a sign is put up the clock starts until those 60 days is expired. Commissioner Mcinnis asked what the penalty of exceeding those 60 days would be. Director Hinzman said that the person with the sign will receive a letter and if there is no response it can be turned over to the City Attorney. Commissioner Twedt asked who monitors the sings. Director Hinzman responded that it is monitored by complaint bases. Commissioner Truax pointed out that in the ordinance the blinking of illuminated signs is addressed. He gives examples of Walgreen's, M&H, and Carbone's. City of Hastings Planning Commission Minutes - July 31,2006 Page 9 of 10 Director Hinzman clarified if the Commission was referring to LED interchangeable sings. Commissioner Mcinnis requested that he would like to see the sign applications for illuminated lights go through the Planning Commission and the City Council before they can be approved. Chairman Twedt asked if it would be appropriate for City Council to discuss this. Director Hinzman stated the Commission may wish to make a motion asking the City Council to consider changes. Planning Commission Action: Commissioner Zeyen motioned to have City Council discuss the issue of illuminated signs going through Planning Commission and City Council before they are approved. Commissioner Mcinnis seconded. Upon vote taken, Ayes: 6, Nays O. Motion passed. B. Trail Crossings Commissioner Mcinnis voiced concerns with safety crossings at various intersections around the City and felt many of these intersections were not fit for roller bladers, bikers, and pedestrians. McInnis stated that stripping crossings would get drivers attention and make them slow down. Director Hinzman said he had spoke with Tom Montgomery, Public Works Director, who said that Dakota County is not in favor of stripping their County Roads but may consider signage of roads. Planning Commission Action: Commissioner Mcinnis moved to recommend to City Council that we have improved stripping at unsafe intersections or at the minimum implement safety signage with the possibility blinking amber lights. Commissioner Peine seconded. Upon vote taken, Ayes: 6, Nays O. Motion passed. C. Vermillion Street Corridor Meeting City of Hastings Planning Commission Minutes - July 31,2006 Page 10 of 1 0 Director Hinzman informed the Commission that the next Vermillion Street Corridor meeting would be Tuesday August 15, 2006. The concepts that were presented at the June meeting will be expanded upon at the August 15th meeting. The final plan for the Vermillion Street Corridor will be presented at the fall of this year. Commissioner Zeyen felt the plan for the Vermillion Street Corridor should be brought in front of the Planning Commission so the public will get the chance to be aware of the project. Planning Director Hinzman said that when the plan is put together the City will get the public reaction. D. 2030 Comprehensive Plan Director Hinzman informed the Commission that Metropolitan Council wants the City's 2030 Comprehensive Plan by 2008. Most of the work will be done in 2007 and some in 2006. 6. Adjourn Commissioner Zeyen moved to adjourn the meeting and Commissioner Hiedeman seconded. The meeting was adjourned at 9:05 p.m. Respectfully submitted, Larry Phillips Planning Intern Xcel Energy. 414 Nicollet Mall Minneapolis. Minnesota 55401-1993 TeJephone612-330-1904 Fax:612.573-9106 August 29, 2006 Bradley A. Krump, AlA BWBR Architects, Inc. 380 St. Peter St., Suite 600 Sr. Paul, MN 55102 RE: Scoping Estimate, Underground Option, Regina Hospital, Hastings, MN Dear Mr. Krump: At your requesr, Xcel Energy has prepared an indicative estimare of the costs associated with relocating the existing 115 kilovolt transmission lines on the Regina Hospital property. The existing double circuit electric transmission lines #5505 and #5523 cross through the central area of the hospital campus. To accommodate proposed facility expansions, the hospital has requested that Xcel Energy relocate the existing transmission lines to the perimeter of the property. An estimate and preliminary design package have already been prepared for a conventional overhead design on steel towers. This underground design estimate has been prepared only to provide an appreciation of the magnitude of the costs involved with underground construction. Xcel Energy likely would not consent to constructing an isolated section of underground cable on these lines because of the system operation constraints and long term maintenance restrictions imposed by underground cable segments. The estimated cost for running the two 115 kV transmission circuits underground around the perimeter of the hospital property is $4,100,000. The project planning and construction lead time for underground transmission construction is 18 to 24 months. Additional details about the assumptions used when compiling this estimate can be found in the attached design guide. 1 The accuracy of this estimate is sufficient only for evaluating project concepts and does not obligate Xcel Energy in any way. Sincerely, wd- . /?_' Transmission Engineering \,'illiam S, Pim, P.E. cc: File LAND USE APPLICATION - CITY OF HASTINGS PLANNING DEPT 1014th 5t E, Hastings, MN 55033 - Phone: 651.480.2350 - Fax: 651.437.7082 Phone: Phone: Fax: Fax: Email: . __I.~ Ernail: - Description of Request: ~ ~ A.JlAltl'f1')f7( uvI f'e*t~~ '1'b ~ftve. ~~(~ If requesting site plan review of multi-family units (three or more attached), are the units intended to be for sale or rental units? Check Applicable Line(s) Rezone $500 Final Plat $600 Variance $250 Vacation $400 House Move $500 Prelim Plat $500 + escrow V Site Plan $500 + escrow Please Note! All Fees and Escrows are due at time of application. Minor Subdivision $500 Special Use Permit $500 Comp Plan Amend. $500 Lot Split/Lot Line Adj. $50 Annexation $500 plus legal expenses EAW $500 plus $1,000 escrow Please see reverse side for escrow amounts required. Total Amount Due: $ 1;,000 Make Checks payable to City of Hastings. Please ensure that all copies of required documents are attached. See reverse side of this application for information. Applicant Signature Date Owner Signature Date ~ M4U1l)\Ii~ Applicant Name and Title - Please Print OFFICIAL USE ONLY File # Fee Paid: M.tYLwiI ~C.... Owner Name - Please Print 03/28/05 Rec'd By: Receipt # Date Rec'd: App. Complete VIII-B-3 Memo To: Mayor Werner and City Council From: John Hinzman, Planning Director Date: September 5, 2006 Subject: Resolution - Shoreland Variance\Minor Subdivision #2006-38 -108 River Street - Steve Theriault REQUEST Steve Theriault requests the following actions for property located at 108 River Street: 1) Variance to City Code Chapter 16.05, Subd. 1.2A- Minimum Shoreland Lot Size (Parcel B) and Minimum Shoreland Lot Width Requirements (Parcels A and B). 2) Minor Subdivision to divide a +/- 30,226 S.t. parcel into two single family lots. Existing Parcel A- Parcel B- Parcel Existing Home (Grove Street) (River Street) Minimum Lot Size - 20,000 s.f. 20,000 s.t. 20,000 s.t. Shoreland Ord. Minimum Lot Size 7,000 s.f. 7,000 s.f. 7,000 s.f. - Zoning Ord. Existing\Proposed 30,226 s.f. +/- 20,226 s.f. +/- 10,000 s.f. Lot Size Minimum Lot Width 125 feet 125 feet 125 feet - Shoreland Ord. Minimum Lot With - 50 feet 50 feet 50 feet Zoninq Ord. Existing\Proposed 1 00 feet 100 feet 100 feet Lot Width RECOMMENDATION The Planning Commission voted 7-0 to recommend approval of the action at the August 28, 2006 meeting with limited discussion. No one spoke for or against the item at the meeting. Theriault Shoreland Variance\Min Sub. - 108 River Street City Council Memo - September 5, 2006 Page 2 ATTACHMENTS . Resolution - Variance . Resolution - Minor Subdivision . Location Map . Aerial Photo . Site Plan . Application BACKGROUND INFORMATION Comprehensive Plan Classification The proposed use conforms to the 2020 Comprehensive Plan. The property is designated U-I- Urban Residential. Zoning Classification The property is zoned R-2 - Medium Density Residential. Single family dwellings are a permitted use in the R-2 District. Both the existing and proposed lot size and width meet the minimum requirements of the R-2 District. Adjacent Zoning and Land Use The following land uses abut the property: Direction North East ExistinQ Use Single Family River Street Single Family Single Family Grove Street Single Family ZoninQ R-2 - Med Dens Res. Comp Plan U-I - Urb Res. South West R-2 - Med Dens Res. R-2 - Med Dens Res. U-I - Urb Res. U-I - Urb Res. A - Agriculture P - Public Existing Condition The subject property contains a home (constructed in 1930) and detached garage facing River Street. The proposed new home site would abut Grove Street. The property is generally flat with mature trees. SHORELAND MANAGEMENT REGULATIONS Shoreland Management Regulations The subject property is within 1,000 feet of Lake Rebecca and subject to Shoreland Management Regulations. All variances require a public hearing, and notification of the Department of Natural Resources for comment. Ordinance Requirements Theriault Shoreland Variance\Min Sub. - 108 River Street City Council Memo - September 5, 2006 Page 3 Lake Rebecca is classified as a "Natural Environment" Lake. Single Family residences are a permitted use subject to greater lot width, and size requirements. Shoreland Variance Criteria Section 16.03, Subd. 2. outlines the procedures for granting variances as follows: A variance may not circumvent the general purposes and intent of this ordinance. No variance may be granted that would allow any use that is prohibited in the zoning district in which the subject property is located. Conditions may be imposed in the granting of a variance to ensure compliance and to protect adjacent properties and the public interest. In considering a variance request, the board of adjustment must also consider whether the property owner has reasonable use of the land without the variance, whether the property is used seasonally or year-round, whether the variance is being requested solely on the basis of economic considerations, and the characteristics of development on adjacent properties. Department of Natural Resources Copies of the hearing notice and plans have been forwarded to DNR for official review. Patrick Lynch, DNR Area Hydrologist, had the following comment: In the narrative that accompanied the application, the applicant suggests the boundary of the shoreland district is an arbitrary one and that development of the lot would have no effect on the shoreline. These statements reflect a lack of understanding of sound land management and the law. The shoreland boundary is anything but arbitrary. It is defined in statute as 1000' from a shoreland basin (Lake Rebecca) or 300 feet from a river (or the limits of the floodplain if that is wider). The simple sketch of the proposed lot layout depicts a new lot fronting Grove Street with a lot depth of 116'. According to the scale of the drawing the lot line as depicted is only 106' in length. If the applicant is successful in demonstrating hardship to the city and the city feels compelled to grant the variance request to create two non-conforming lots, the rear lot line of the lot fronting Grove Street should be moved east so that the new westerly lot is 140' deep. This is more in keeping with the two lots to the east, and, according to the sketch, maintains a 16' setback from the existing garage at 108 River Street. MINOR SUBDIVISION REVIEW Minor Subdivision Provisions Section 11.10 of the Subdivision Ordinance regulates the Minor Subdivision (Waiver of Platting Requirements) as follows: . A minor subdivision is limited to one division of a parcel of land per twelve month period which results in no more than three lots provided no new road is required and all lots created meet the requirements of the Zoning Ordinance. . The minor subdivision shall not necessitate any additional public investment in new roads nor utilities to serve the lots. Theriault Shoreland Variance\Min Sub. - 108 River Street City Council Memo - September 5, 2006 Page 4 Deferred Assessments At the request of the applicant, assessments for the 1998 Public I mprovement project for reconstruction of Grove Street were deferred, pending development of the property. The applicant must pay $13,377.76 prior to recording of the minor subdivision. Sewer Interceptor Fee The developer shall pay $385 in sewer interceptor fees for the additional unit added through the minor subdivision. Park Dedication The developer shall pay $2,200 in park dedication fees for the additional unit added through the minor subdivision. Landscaping The developer shall be obligated to plant one boulevard tree and one front yard tree per unit, consistent with the City Code. Tree Preservation Several significant deciduous trees exist on the property. The applicant shall adhere to the Tree Preservation Guidelines and work with the City Forester to preserve trees during construction of the site. HASTINGS CITY COUNCIL RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HASTINGS APPROVING A MINOR SUBDIVISION OF PROPERTY AND VARIANCE TO CHAPTER 16.05, SUBD.1.2A OF THE HASTINGS CITY CODE - SHORELAND LOT SIZE AND LOT WIDTH FOR PROPERTY GENERALLY LOCATED AT 108 RIVER STREET, HASTINGS, MINNESOTA Council member Resolution and moved its adoption: introduced the following WHEREAS, Steve Theriault, owner of property generally located at 108 River Street legally described as Lots 5, 6, 15, and 16, Block 2, ADDITION NO. 13, Dakota County, Minnesota has initiated consideration of the following requests: 1) Minor Subdivision to create two lots legally described as follows: Parcel "A" - Lots 5 and 6 Block 2, and the most easterly 50 feet of Lots 15 and 16, Block 2; all in ADDITION NO. 13, Dakota County, Minnesota. Parcel "B" - Lots 15 and 16 Block 2 ADDITION NO. 13, Dakota County, Minnesota; except the most easterly 50 feet thereof. 2) Variance request to Hastings City Code Chapter 16.05. Subd. 1.2A- Shoreland Management Ordinance for properties resulting from the subdivision as follows: a) Minimum Lot Size Requirement of 20,000 square feet for Parcel "B" b) Minimum Lot Width Requirement of 125 feet for Parcels "A" and "B" WHEREAS, on August 28,2006, a public hearing on the proposed minor subdivision and variance was conducted before the Planning Commission of the City of Hastings, said hearing was preceded by notification as required by state law, city charter and city; and WHEREAS, the Planning Commission of the City of Hastings recommends approval of the variance requests for the reasons included in this resolution. NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HASTINGS AS FOLLOWS: That the City Council of the City of Hastings concurs with the recommendation of the Planning Commission and hereby approves the variance request based on the following findings of fact: 1. The subject properties have been lots of record since January 1, 1855 and April 5, 1856, predating the adoption of the original Shoreland Ordinance of June 16, 1994. 2. Consistent with Characteristics of Development on Adjacent Properties. Both of the proposed lot divisions would exceed minimum requirements of the R-2 Zoning District and are consistent with the property sizes of the immediate neighborhood. 3. Preservation of Natural Features. The proposed division line between the two parcels is sought to preserve existing trees and vegetation. A more equal division of the property would result in greater vegetation loss. 4. Minimal Affect on Lake Rebecca. Lake Rebecca cannot be viewed from the subject property. The lake is located approximately 100 feet lower in elevation. The property is over 200 feet from the bluff line to the lake. AND That the City Council of the City of Hastings concurs with the recommendation of the Planning Commission and hereby approves the minor subdivision subject to the following conditions: 1. Payment of park dedication fees for one unit in the amount of $2,200. 2. Payment of sewer interceptor fees for one unit in the amount of $385. 3. Payment of deferred public improvement assessments of $13,377.76. 4. Planting of one boulevard tree and one front yard tree per unit, consistent with the City Code. 5. Adherence to the Tree Preservation Policy and review by the City Forester of building plans. 6. Approval is subject to a one year Sunset Clause; if significant progress is not made towards construction of the proposal within one year of City Council approval, the approval is null and void. BE IT FURTHER RESOLVED, the following: 1. A copy of this resolution shall be submitted to the Minnesota Department of Natural Resources, as required by Section 16.03, Subd. 2.2 of the City Code 2. A copy of this resolution shall be filed with the Dakota County Recorder's Office by the Hastings City Clerk. Council member moved a second to this resolution, and upon being put to a vote it was unanimously adopted by all Council members present. Adopted by the Hastings City Council on September 5, 2006 by the following vote: Ayes: Nays: Absent: ATTEST: Michael D. Werner, Mayor Melanie Mesko Lee, City Clerk (City Seal) I HEREBY CERTIFY that the above is a true and correct copy of resolution presented to and adopted by the City of Hastings, County of Dakota, Minnesota, on the 5th day of September, 2005, as disclosed by the records of the City of Hastings on file and of record in the office. Melanie Mesko Lee, City Clerk (SEAL) This instrument drafted by: City of Hastings (JWH) 101 4th St. East Hastings, MN 55033 CI> s::: o 0 S:::._ Co .~ .!!! en ~ ~> 00::: ~.- ~..::: >-ccvs::: "C oS.::: 0 . s:::....c:::;:; ~~ ~CI)co ~ '0 ;, ~ ~s~g ~G" oS::: ..J Q) c7j~ ~ N I cr:: UJ cr:: ::::> I- ...J ::::> U cr:: c:> <:{ I <:{ "t" CD o o N CO N ..... Ul :J 01 :J <:{ ~ 0 0 3 J g ~ ~ 6 ~ ~ ~ ~ " " e- '9 ~ 0 <l: a:: C( e::: $: ~ <i: I , JOO""O" .r . .II. III 'S: .- "C .0 ;j V"I ..... ~ CIJ 0 ~ s:: ..... .- V"I~ ~/ CIJ CIJ > u .- s:: o:::~ 00 'i: o~ .....> "C s:: ~ - CIJ ~ o .s:: V"I <.0 o o N -- CO N -- CO C o 'Vi III E E o o OJ c 'c c ro a.. 0.\ A~ ,... I l' vc 0_f.. ,.n n -lL ( .)L Y \-. --I " F~c -'"''^ Q .,-\ 1(" --.- -- - I-m- . .....' . , _____m_ I -- - - Ie J~ \ -- ;J ,i~ ./. .1. ... i " V ._~ m___ ~ 1---- I- r- -- 7)~ )ll.J7{ .~ --- - --- Lc+g, 5"1110 I t: ,I(? v .-, \ '" ~ lL.q F- I 0'\0 All '4-Im. Nc 13 I ~ . f----I--I--- .-f- . I, ' -- -- (;;.vV'rlO - /)~')I -' - ---~~_~ __m . (fJ -- -- ---f---I---- I '-- ---f-- ~- 1--' -" 1'---- mu -- ---- _m --. --. -- - f-- I-- mm _ __ ____ -- --lj~~ -=-- .-;;-hr- j)t-l It- C '\ -. - -.~- --I-r---.lr~r-. -+--.-- -- '~0~~~1.1>'\ ~ - - ___ n ".___ _ __mm____ __1--+__ I---- mn_n __ __~__m____m___1-- \ -- r--- .--- ~---r- __ ______m T ~ r;). IV IY .'-m m_ ----- --. --.- -- ------ -- -- -- - ___m --I- L-r----- --t--- ~!~ ",'='\ I-lp'/V{c I'-Vl .-----__ _____ - m _~___ .-- h &9f-~ -- +--+ I,;.; i \ 1--- -- -----f----+---- ___j--- __ _m____~ ___. - +__m__1 . ~- -f--- - -----.--- ----_ __m____ m_1--- 1"-1..... f' 1 ,I .c::. lJ> :-- = -" ., -~ _.,s.. k. ....... - --c-c __ ____I-'I I <-3 r c)v c... 1-';::: J Y~-e.-T__ ,lo.~1 I-- -I-'---r- II ~~' 1- --- -~f--- -----1---- - -- r-- --- --- ------ - __m ---f--- ---f--m-l-- -- 1'---- --- "-""=~F'''--F'': '---I-C" --,:-. =~- _______ ______ -- ---- -------- -.. ! -- --- -f--- -- _____u._ 'f--- -- --- ---------- -I---f-- -- -I---+----t---- -f--- ----f------r---- ---------- --~ - --- I---m - ~--- -- - I- VARIANCE REQUEST GROVE STREET PROPERTY Lot 15 & 16, Block 2, Addition 13 The 100 block of Grove Street is located north off of County Road 42 and runs one block where it dead ends. This area is made up of single-family homes on average sized city lots most dating from the 1960's. It is zoned R2. We own two undeveloped lots, 50' wide by 150' deep on this block. On either side of these lots are located single-family rambler styled homes. When we purchased this property 15 years ago, which also included two similar sized lots on River Street where our home is located, we planned someday to build a home either for our children or parents. Since we own the land this may be the most economical way to ensure they could build a home in the future. In the spring we began planning to build a one level handicapped accessible home on the Grove Street property for my parents to move into. I had contacted the city and learned that is zoned R2 and what the particular requirements for setbacks for building a house there. We began the process is planning this new residence. We recently learned that the properties located north of County Road 42 have additional zoning requirements, Shoreline. This zone requires that in order to build on a lot in this zone the lot must by 20,000 square feet. R2 zone requires only 7000 square feet. None of the residences on either side of this property conform to this zoning requirement. These level lots are located more than 600' from the hill above Lake Rebecca and more than 1500' from the Mississippi River. I believe these lots have been caught in an arbitrary drawn boundary that are located so far from any shoreline that building on them would have no effect. We are requesting that we be able to use the current undeveloped lots and conform to R2 zoning requirements and be allowed to build a home there. We are asking nothing more than what has already been allowed in that area nor are we asking for any special treatment than to follow the rules of an area zoned R2. Not allowing us to build would deprive us of rights that have been enjoyed by neighboring property owners. Thanks you for you consideration. 1!dC1J6 ~ 5 ({ LAND USE APPLICATION - CITY OF HASTINGS PLANNING DEPT 1014th St E, Hastings, MN 55033 - Phone: 651.480.2350 - Fax: 651.437.7082 Address of Property: Legal Description of Property: ra(.ov~ ~{'.u...+ LO+IG't lip J 61oe.K .~ I Ao.Q.~ON. l3 Applicant Name: ~E T"'€t2.\'AlAC\ Address: lOre> R\VBtt. 5\-. -1IA"3.-\-iN~S Phone: 43/1-l0'2.} Fax: . Email: ~\le .\h-erlQ"..d+~ CO. l)A~'rA. M~. US. . Description of Request: "z'QJ)rJj - Shor:e.\ U..re. \/a. r IA~c.e... Property Owner: S+6v'€ +..l '" lie Tl:t-e.v1o.u.l+ Address: ~ A:W\e- Phone: Fax: Email: It r.equesting site plan review of multi-family units (three or more attached),. are the units intended to be for sale or rental units? Check Applicable Line(s) Rezone $500 Final Plat $600 ~ Variance $250 Vacation $400 House Move $500 Prelim Plat $500 + escrow Site Plan $500 + escrow Please Note! All Fees and Escrows are due at time of application. Minor Subdivision $500 Special Use Permit $500 Comp Plan Amend, $500 Lot Split/Lot Line Adj. $50 Armexation $500 plus legal expenses EA W $500 plus $1,000 escrow Please see reverse side for escrow amounts required, Total Amount Due: $ 260 o..s- Make Checks payable to City of Hastings, () Date ~t 01'L~ . Signa e Date \ Q6va.) Th~r Applicant Name and Title - Please Print OFFICIAL ~qr: O.tJhY .<"1 I I File#~1Jb~SlS. Rec'dBy: ~) rr,IjZlVlvl1 Fee Paid: Receipt # Owner Name - Please Print Date Rec'd: 7hl06 App. Complete 03/28/05 VIII-B-4 Memo To: Mayor Werner and City Council From: Larry Phillips, Planning Intern Date: September 5, 2006 Su bject: Resolution - Heselton Excavating - Type II Home Occupation License Review #2006 - 42 Terry Heselton - 707 151 Street East REQUEST Terry Heselton of Heselton Excavating has requested a Type II Home Occupation License to operate an excavating business in a garage at 707 151 Street East. RECOMMENDATION BY PLANNING COMMISSION The Planning Commission reviewed this item at the August 28, 2006 meeting, The Commission recommended approval of the Type II Home Occupation License on a 4-3 vote (ayes - Peine, Twedt, Schmitt, and Hiedeman, nays - Zeyen, Truax, and McInnis). Those voting against the approval felt if the License were to be approved it would automatically be in non-compliance with the Home Occupation Requirements because of outdoor storage of equipment. Commissioners voting against the approval also voiced concerns with water pollution as the site is in close proximity to the Mississippi River. OUTSIDE STORAGE Mr. Hesselton currently stores a tandem dump truck, tractor\backhoe, and grader outside (behind the garage, see aerial photo) as part of his business. The home occupation ordinance does not allow for outside storage of equipment for a business. ATTACHMENTS . Resolution · Location Map · Aerial Photo . Photo of Home . Questionnaire · Home Occupation Regulations · Heritage Preservation Commission's Recommendations . Application Terry Heselton - Heselton Excavating - Type II Home Occupation Request #2006-42 City Council Memo - September 5, 2006 Page 2 BACKGROUND INFORMATION Comprehensive Plan Classification The 2020 Comprehensive Plan designates the property as U-I, Urban Residential. Zoning Classification The subject property is zoned R-2, Medium Density Residential. Type 11 Home Occupations are a permitted use upon review of Council. Adjacent Zoning and Land Use The following land uses abut the property: Direction North East South Existing Use Zoning Mississippi River WAT Water Unimproved Chestnut Street Single Family Res R-2 Med Den Res 1 sl Street East Single Family Res Single Family Res Como Plan WAT - Water U-I - Urb Res West R-2 Med Den Res R-2 Med Den Res U-I - Urb Res U-I - Urb Res Existing Condition The existing garage was built in 1857. It's located just south of the Mississippi River in East Hastings between Bass Street and Chestnut Street and north of I st Street East. The property is designated as Historic by the Hastings Heritage Preservation Commission and is also a National Registered Historic Place and was designated in 1978. HPC Review 707 151 Street East is designated as a National Registered Historic Place, on August 15, 2006 the Hastings Heritage Preservation Commission (HPC) meet and discussed the issue. The HPC recommends to Planning Commission to allow the Type 11 Home Occupation Permit. See attached for more information, History According to the 1994 Historic Resources Survey the garage which was built in 1857 and was used for an iron works, machine ship, boat works, and repair facility, Mr. Heselton indicated that his business has been there since 1976. Terry Heselton - Heselton Excavating - Type II Home Occupation Request #2006-42 City Council Memo - September 5, 2006 Page 3 HOME OCCUPATION REVIEW Ordinance Requirements Home occupations are regulated as type I - non-licensed home occupations which are allowed without a license and type II - licensed home occupations which require a license and must be passed by Planning Commission. 707 151 Street East requires a type II - licensed home occupation permit because the home occupation is operated out of the garage. See the attached home occupation regulations for more information. Outside Employees Mr, Heselton has indicated that he was the only person who will be employed through the home occupation. Access and Parking Mr. Heselton's questionnaire indicates that he does not have customers or other employees coming to the home or garage. Storage of Equipment Mr. Heselton indicated he uses a backhoe and a dump truck for his business; he stated that whatever he did not keep inside the garage he would try to keep out of sight. Sign age There does not appear to be any signage at the home or garage for the business. Comments from Neighbors At the Planning Commission meeting on August 28, 2006, two of Heselton's neighbors attested that Heselton's home occupation is not a nuisance to the neighborhood. Steven Mollick, 623 East 151 Street, stated that he had lived next to the Heseltons since 1977 and has had no problems with the Heseltons, Steve Mollick stated he wants the Planning Commission to honor the permit. Commissioner Gregory Schmitt, 109 Bass Street, stated that he has been neighbors with the Heseltons for six years and has never had any problems. HASTINGS CITY COUNCIL RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HASTINGS APPROVING THE TYPE II HOME OCCUPATION LICENSE FOR TERRY HESELTON AT 707 1ST STREET EAST Council member its adoption: introduced the following Resolution and moved WHEREAS, Terry Heselton has petitioned for approval of a Type" Home Occupation License to operate an excavating business at 707 I st Street East, legally described as Lots] thru 3, Block 104, ORIGINAL TOWN OF HASTINGS, Dakota County, Minnesota; and WHEREAS, on August 28,2006, a review was conducted before the Planning Commission of the City of Hastings, as required by state law, city charter and city ordinance; and WHEREAS, The Planning Commission of the City of Hastings recommended approval of the Type 11 Home Occupation License subject to the conditions of this resolution. NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HASTINGS AS FOLLOWS: That the City Council hereby approves the Type 11 Home Occupation License request of Terry Heselton as presented to the City Council subject to the following conditions: I) A fire safety inspection by the Fire Marshall. 2) That the business be operated in compliance with the Home Occupation Questionnaire signed July 31,2006 by the applicant. The applicant shall provide the Planning Department notice of changes that expand the business (i.e. additional outside employees) to determine if the business is operating within the confines ofthe code. 3) That the business will be operated in compliance with the Home Occupation regulations as established by the Hastings City Council. 4) That the Type 11 license will be in a probationary status for one year. When the year is up, the Council will review the license and determine whether it should be issued for the remaining two years, 5) Exterior storage of materials or equipment associated with the Home Occupation is not allowed. Council member moved a second to this resolution, and upon being put to a vote it was adopted by the City Council. Adopted by the Hastings City Council on September 5th 2006 by the following vote: Ayes: Nays: Absent: ATTEST: Michael D. Werner, Mayor Melanie Mesko Lee, City Clerk I HEREBY CERTIFY that the above is a true and correct copy of resolution presented to and adopted by the City of Hastings, County of Dakota, Minnesota, on the 5th day of September, 2006, as disclosed by the records ofthe City of Hastings on file and of record in the office. Melanie Mesko Lee, City Clerk (SEAL) This instrument drafted by: City of Hastings (JWH) 101 4th St. East Hastings, MN 55033 - VI (Q W - l: Q) 0 Q).- I.. _ U5~ _0 VI...J T"" ~ C ~ . E ~ ...... .:J ~ ...... .c 5 C U ilJ OJ en Q) --I ~ '-L.l ~1- ~ " ~ Z ~ '3 " ":: u ~ ~ 0 3 3 g ~ ~ 6 ~ ~ ~ ~ o 0 0" 0" ~ ~ ~ ~ ~ oc rl: rl: I I rOOtlllOlllOOO: 0~.ItOO::' N .iC .. ..1]1,:' 11\11" ijmq co " >- '9 ::?: 0 <( rr:: n::: rr:: 3: f- (f) <( W f- W w 0::: f- (f) f- (f) ..-- <S:l 0 0 N C CO 0 N :;:; ..... Cll C/) U :J OJ :J <( CHESTNUT ST SASS STREET N I 0::: - CD o o N -- t.O -- (j) '0 C :J o U C <3 CITY OF HASTINGS PLANNING DEPARTMENT 101 Fourth St East, Hastings MN 651.480.2350 - phone 651.437.7082 - fax www.ci.hastings.mn.us Home Occupation License - License Type Determiner Do you have any outside employees (who do not reside at the home)? Does more than one vehicle visit your business at a time? Do you use a garage (attached or detached) or shed for your business? Circle One Yes <Ei:> Yes ~ <:::mt> No If you answered yes to any of the above questions, you are required to obtain a Type II Home Occuapation License from the City of Hastings prior to operation of the business. Please complete the enclosed questionaire and application form, and return it to City Hall with the required application fee. If you answered no to all 3 questions, you are not required to obtain a license to operate the business from your home. Please fill out the lower portion of this form and return it to City Hall. It will be kept on file, so should someone contact the City regarding your home occupation, we have a record of the business. Your business will not be inspected or contacted unless a complaint has been made. Should your business change or grow in such a way that you have outside employees, more than one vehicle visiting your business at a time, or need to use a garage or shed in the operation of your business, you must apply for a Type 11 License. Please contact the Planning Department for the necessary forms. Name: hi'CR-y H~.'7-~l.-"""A ""' Business Name: /-1 L? ~ L--J.,.., -"'"' Ek'- Address: r; f} I) 1:? I ~ "5.7'",... Phone: l...} 'S? -:91) -:LD Fax: Email: Signatur~ V ~ -"-' --~ Date: r; - ~ I - D (0 9/28/2004 2 CITY OF HASTINGS Planning Dept. - 101 4'h Sl E. Hastings MN 55033 - Phone 651.480.2350 - Fax 651.437.7082 Home Occupation Questionnaire If additional space is needed to adequately answer any of the following questions, answer on a separate sheet of paper. Please number your answer to correspond with the question. 1. Describe the proposed home occupation: S:/1 etJ //{)wtLn(J E}G eel VOl -j-~ 2. Describe the character of the surrounding properties: /2-,-v;, } ck:..n 'l-t::t. ) 3. Of those who reside in the home, who will be employed in this home occupation and what will their duties be? -Ttt.,<;,.j- yvz z:..... 6J.t-V".., ~//'_ 4. Will there be any people employed in the home occupation who do not live in the home? If yes, describe the need for their employment, the number of employees, their duties, and their hours of employment. N'f) 5. In what part of the home will the home occupation be located? How will customers/employees access the area? (\]e-""'- z::...... 6. Will the home occupation be carried out in a garage, shed, or any other part of the property other than the home? If yes, describe what activities will take place in the garage/shed and/or what materials and in what quantity will be stored in the garage/shed: c:; +-11 V"" Q..:t <- -f.tT~ G 6Ll.-L1 /! T rY\.~rt -r- 3 7. What are the intended days and hours of this home occupation? LJe-e...~d~,,:> '{-; 8l()r7~ .::t:::S- ~a/'r T/-A/l-C- .:z:;- A4J-""%:- a. ~l&// -1-7.-" ~.:lb., 8. How many customers will visit your home occupation at anyone time, on any given day during any given week? If none, skip to Question 10. IVFJ-vv-c.- g. Do you have off-street customer parking available at your home occupation? Attach a detailed drawing showing the location, capacity, type of parking surface, and dimensions of parking area: 10. Will the home occupation require or involve any equipment not normally found in the home? If yes, describe the equipment: Du.,>"'\, t'-t-'^~(...I c-- - /.34.l-/c..h.O"C- lA-' Jr.c. -r r do//. "1- ~ r:,~ .:J;;.,'l.$ ) ~ ,;::r. 7' Aj jt} ~.;? (Tz,<-'I- ~ 'l! 5:-"tJ ~r 11. Will the home occupation involve the sale of merchandise over the counter that is produced off the property? If yes. describe the merchandise to be sold: n.o 12. How long do you anticipate the home occupation will be operated at this address? J'1fJ-r ?4--F'--c.-- 13. Are there any interior or exterior alterations required for this home occupation? If yes, describe the interior and/or exterior alterations required: Ylfl ' 4 14. Will the home occupation produce glare, noise, odor, or vibration that will be noticeable outside the home? If yes, describe: /)e 15. Do you plan on displaying any signs advertising your home occupation? If yes, attach a drawing of the proposed sign, including the size, materials, color and location of the sign. lJe/ 16. Are there any licenses or permits that are required from any government agencies to legally conduct this home occupation? If yes, list the licenses or permits below: }'\a 17. May the City inspect the property during the time this application is being considered for approval? Y~7 18. List any additional information concerning this home occupation that you believe is necessary for consideration of your application: ~ht'7 6~f"./A..="!:>? A~ h'C7'J ~<e7"-e::.... >.Jn~c... 717(P 1?e..--f?(J I'- z:- '/k r j 7- ~ Ct. 1;, V. ~ ~ >- $ J.-:rl.<-,",- 11' l..<...ub /;Ju.-;};r- z' n 14~<j By signing this application, / declare that I have read Chapter 10, Section 10. 12 Subd. 2d of the Hastings City Ordinance, and that all of the information provided to the City of Hastings on this application, or as a part thereof, is true and accurate to the best of my knowledge. ~ . 7./-~ /-/-4-L/~ S(gnatur of Applicant ~-31-(?/_ Date 9/28/04 HOME OCCUPATION REGULATIONS: Home Occupations are permitted in residential districts pursuant to the following standards: 1. 2. Purpose. The purpose of this section is to provide a means, through the establishment of specific standards and procedures, by which home occupations can be conducted in residential neighborhoods. This section recognizes that home occupations that are clearly incidental and subordinate to the primary residential use of a structure may be conducted so long as they do not negatively affect the residential character, health, safety, or general welfare of the surrounding neighborhood. In addition, this section is intended to provide a mechanism enabling a distinction between permitted home occupations and conditional or customarily "more sensitive" home occupations, so that permitted home occupations may be allowed through an administrative process rather than a quasijudicial hearing process. General Regulations: a. Exterior alterations or modifications that change the residential character or appearance of the dwelling, any accessory buildings, or the property itself for the purpose of a home occupation shall be prohibited. Exterior display or storage of equipment or materials related to the home occupation is prohibited. No article for sale shall be visible from the street. There shall be no indication of offensive noise, vibration, smoke dust, odors, heat, or glare at or beyond the property line. The home occupation shall be conducted indoors and shall be clearly incidental and subordinate to its use for residential purposes by its occupants. The use shall not generate sewage of a nature or rate greater than normally associated . with a residential occupancy nor shall it generate hazardous waste or solid wastes at a rate greater than that normally associated with residential occupancy. No home occupation shall be allowed which jeopardizes the health and safety of city residents. Shipment and delivery of products, merchandise, or supplies shall be limited to between 8:00 am and 6:00 pm. h. No home occupation causing additional parking or traffic than would be normally expected in a residential neighborhood shall be conducted between the hours of eight o'clock (8:00) P.M and seven o'clock (7:00) A.M. Only articles or services made or originating on the b. c. d. e. f. g. I. premises shall be sold to customers on-site, unless such articles are incidental to a permitted home occupation. J. Only one (1) vehicle and one (1) trailer specifically used for a home occupation are permitted to be parked at the residence licensed for a home occupation. The parking of these vehicles must be off- street and in compliance with the Parking Regulations of the City Code. k. Signage may consist of not more than one single faced unlighted wall sign per home with a maximum area of two (2) square feet. 3. Type I - Non-Licensed home occupations may be allowed without a license if in compliance with the following regulations: a. Compliance with General Regulations listed in Subd. 2 b. Persons engaged in operation of the home occupation are limited to only those members of the family residing on the premises. c. Traffic generated by such a permitted home occupation shall not exceed one vehicle at a time. d. The Type I Non-Licensed home occupation shall remain in effect provided it meets the requirements of this subdivision. It shall be a misdemeanor to operate a Type I home occupation in violation of this subdivision. Each day a violation occurs is a separate offense and may be punished as a separate misdemeanor. 4. Type II - Licensed home occupations require a license to be granted by the City Council. Type II - Licensed home occupations must comply with the following conditions: a. The Type II - Licensed home occupation fee shall be set by resolution of the City Council. b. The resident of the home must be chiefly involved in conducting the home occupation. Persons not residing in the home may be employed in the home occupation upon approval by the City Council c. No traffic shall be generated by such home occupation in greater volumes than would normally be expected in a residential neighborhood. Any need for parking generated by the conduct of the home occupation shall be met off of the street in accordance with Parking Regulations of the City Code. d. Accessory structures and garages may be used in the operation of a home occupation upon approval by the City Council and determination that its use will not negatively affect the ability to store equipment and vehicles. e. The process for Council review of Type II home occupations requires the following: i. Notification of all property owners within 350' of proposed home occupation at least 10 days prior to the Planning Commission meeting at which home occupation is to be reviewed. The notice must provide date of consideration before the Planning Commission and indicate that parties may be heard to consider the application. Failure of a property owner to receive said notice shall not invalidate any such proceedings as set forth within this Code. II. A fire safety inspection shall be required prior to issuance of any home occupation license in any case where the City Council allows the home occupation to employ outside employees. The fire safety inspection shall occur prior to any license renewal. f. Transferability. Licenses shall not run with the land and shall not be transferable. g. Reconsideration. Whenever an application for a Type II home occupation license has been considered and denied by the City Council, a similar application for a license affecting substantially the same property and use shall not be considered again by the Planning Commission or City Council for at least six (6) months from the date of its denial unless a decision to reconsider such matter is made by not less than six-sevenths (6/7) vote of the full City Council. h. Renewal of Permits. An applicant shall not have a vested right to a permit renewal by reason of having obtained a previous permit. The previous granting or renewal of a permit shall not constitute a precedent or basis for the renewal of a license. I. Inspection. The City hereby reserves the right upon issuing any home occupation license to inspect the premises in which the occupation is being conducted to ensure compliance with the provisions of this Chapter or any conditions additionally imposed. The City shall only have the right of inspection in cases which the resolution of the potential violation cannot be determined from outside the bounds of the property~ J. The license year shall run from January 1 to December 31st The application fee and license fee shall be established by resolution of the City Council. k. It shall be a misdemeanor to operate a Type II home occupation in violation of this subdivision. Each day a violation occurs is a separate offense and may be punished as a separate misdemeanor. I. The Type II Licensed home occupation shall remain in effect during the license year so long as it is operated in compliance with the provisions of this subdivision. The City Council may revoke the Type II license of any individual that violated the provisions of this Subdivision. Before any Type II license is revoked the holder of the license will be given a hearing before the City Council, which hearing will be preceded by 10 days mailed notice outlining the basis for the revocation of the license. At the hearing the holder of the license will be given an opportunity to address the council regarding the alleged violations. 5. Home Day Care Centers are permitted without a license, per the requirements of Dakota/Washington County. 6. All home occupations in existence on the effective date of this ordinance shall comply with all provisions of this ordinance within 180 days from this ordinance's effective date. The City Council reserves all rights to modify this ordinance in the future as it may deem appropriate. No home occupation operator, whether Type I or Type II, shall acquire any vested rights to continue operation under any ordinance provision that has been subsequently amended. 7. Violation is a Misdemeanor. It shall be a misdemeanor for anyone to violate a provision of this Subdivision. Each day a violation occurs is a separate offense and may be punished as a separate misdemeanor. RECOMMENDATION FROM HASTINGS HERITAGE PRESERVATION COMMISSION TO PLANNING COMMISSION Due to the fact that 707 1st Street East is designated as a National Registered Historic Place, on August 15, 2006 the Hastings Heritage Preservation Commission (HPC) met and discussed the issue. RECOMMENDATION: The HPC recommends to Planning Commission to allow the Type II Home Occupation Permit at 707 1 st Street East. The HPC feels that the Planning Commission should recommend approval on the following grounds: 1. A historic structure needs an appropriate use to be preserved. A vacant building rapidly deteriorates. 2. The Heselton's have owned and maintained the property for many years. They have proved themselves good stewards. 3. A garage use is appropriate for the building, given that the zoning, R-2, generally does not allow for commercial or industrial uses. HISTORY: According to the 1994 Historic Resources Survey the garage which was built in 1857 and was used for an iron works, machine ship, boat works, and repair facility. Mr. Heselton indicated that his business has been there since 1976. ~joa;-4d- 1 CITY OF HASTINGS - PLANNING DEPT. 101 4th St E., Hastings, MN 55033 - Phone:651.480.2350 - Fax:651.437.7082 Application for Home Occupation License APPlicant:?:i..A1'~Y # s:: S- ~ 1.__~..... Business Name: H;- <;-? L.-~... ~ Address: /)8/} .6< / ~ ~-": City: He.. ~Y-r~ ~ State: /Y7J? Zip: >~lr3.:s: Home Phone: 4?J!"" -q 2J A.../) Work Phone: (, f;:/ -') '7 >-1"" '7(..9 Email: Fax: Property Owner (If different from above): fltl)-rh-r:r bS.r-A~,<..~ Address: :7 4' ""I "... City: State: Zip: Home Phone: S<t...... ~ Work Phone: Email: Fax: Address of Proposed Home Occupation: "1 tJ ~ G I ~ s;:...,....... . . Legal Description: PID: Zoning Designation: Do you own or rent this property? If you do not own the property, you must attach written permission from the property owner to operate the business at that location. Please fill out this form and the attached questionnaire completely, and return it to the Planning Dept., along with the $250 application fee. The application review will not be scheduled for a Planning Commission meeting until all required materials have been provided. By signing this application, I declare that I have read Chapter 10, Section 10.12 Subd. 2d of the Hastings City Ordinance, and that all of the information provided to the City of Hastings on this application, or as a part thereof, is true and accurate to the best of my knowledge. ~~ ~<f'~~/~/ ?->-I-t::Jf- Signature o(Applicant Date ~ec. "* 0002. ~3.\b City of Hastings Parks & Recreation Department 920 W lOth St. Hastings, MN 55033 Ph: (651) 480-6175 Fax: (651)437-5396 w\vw.ci .hasti ngs,mn.l1s Aquatic Center 90 I Maple St. Ha;1ings, MN 55033 Ph: (651) 480-2392 Fax: (651) 437-5396 Civic Arena 2801 Redwing Blvd. Hastings, MN 55033 Ph: (651) 480-6195 Fax: (651) 437-4940 VIII-C-1 MEMO Date: 8/28/06 To: Honorable City Council and Mayor From: Barry Bernstein, Parks and Recreation Director Subject: Lake Isabel BACKGROUND: For the past several years, local residents have been interested in beautifying Lake Isabel and making the lake more users friendly. Recently, the City Council authorized BARR Engineering to conduct a lake diagnostic study to further determine issues in and around Lake Isabel. Steve Kline from BARR Engineering is here to update the council regarding the lake diagnostic study and also present three plans for possible improvements at Lake Isabel and Park. In addition, there is good indication from the DNR and Representative Denny McNamara that the City of Hastings has been approved for $25,000 towards a fishing pier. It seems we need to present to the DNR what action the city will be taking necessary to improve lake access to solidify our grant request. In addition, I have enclosed a memo from Bess Freeman, East Hastings Improvement Association President that confirms a financial commitment of $10,000 towards any improvements at Lake Isabel. I am seeking direction from the City Council in what manor we could precede with this project if at all. It is my recommendation to proceed with the dredging project, improved access and construction of the fishing pier if awarded by the DNR (Option #1). It is anticipated this project would begin early 2007. City Council: Lake Isabel recommendations 1 2006 TO: Barry Bernstein, Park & Recreation Director FROM: East Hastings Improvement Association RE: Donation DATE: August 24, 2006 ffif This letter is a confirmation of the East Hastings Improvement Association's pledge of $10,000.00 towards the Lake Isabel Project. Please contact Bess Freeman when you wish to receive these funds. They are available at any time. Thank you in advance for your assistance with this great project. Lake Isabel Lake Diagnostic Study Summary and Recreation Improvement Options · Betmra~$$to L.ake Isabel,posslbly via fishing pier,. boat access modifications, and handicap accessibility · SoIutionorim.prC)ve~nttoalg", proDfiHn (odor,appearance,red~d recreational use) 2 B:. .2006 Lake. Die.gnostic Study . 1. Performed to better understand the sources of phosphorus in Lake Isabel's water 2. Is usually analyzed for typical conditions 3. Enables the City to determine how to best use its funds for improving water quality 1. Rtinofffrom the immediate watershed 2. Groundwater 3. Lake..bed sediments 4. Atmospheric fallout 5. River inflows 3 Internal Load 494 Ibs, 43.3% Watershed Runoff 101 Ibs, 8.9% Atmospheric Deposition 23 Ibs, 2.0% Groundwater 141 Ibs, 12.3% River Inflows 382 Ibs, 33.5% 4 Some Feel City Should . Do Lake Drawdown Because: 1. Isabel is a valuable resource for the City 2. Relative low cost at $43,000 to $54,000 3. Some success in other areas along Mississippi and Lake Muskego (Wisconsin) We are fine with doing the drawdown project provided the City understands it.is an experiment. 1. Does City want to pursue raising lake overflow? · Maybe cost-sharing fundsavailabie from Vermillion WMO and other state agencies · We can look into this, if desired 2. Does City want to try Jake drawdown? · DNA & Corps permits required · Coordinate DNR fish management with drawdown 5 6 Fishing Pier o Boat ramp area is most accessible, but shallow o Dredging would be necessary (1 acre or less to minimize permitting requirements) 'i~~"Iw,"1 ,~ $% ~'i"'" '-""'./i';',' .... ~'T.~'"... .'6 ~.l !.,,<~'"" i ; 6~51tt:7'-~."",,",,,,,,,. .6IJ.J ,E~,:,r,j! /,~/:6r,'J'rP-r~~:~~'?};t'".O '---___ I'""""".... --.---.,./ '----j-" \ \ , ...-- C!t FtIhklgPlllr HIItdIngI,~ ~ · Options laid out · Reconnajssance~levelcO$ts prepared 7 8 Option #3: Boat-Landing LoOp with Upper Parking Lot j: " ! J,=-O LAtU: '1SP\.'UL , , , ~ zoo ... ,1 .. ~ , , , D'~f>GC' A"~A " $414,000 to $529,000 . ..ThreeOptions for Lake Access OPTION # 1 P id h f "h I"t $157,000to rov es muc . 0 WIS IS $200,000 OPTION # 2 Provides all of wish list with minimal park disturbance $394,000 to $503,000 OPTION # 3 Provides all of wish list; Is best for boat launching and landing activities; Results in some loss of park field activity area $414,000 to $529,000 9 10