HomeMy WebLinkAbout20180618 - VI-17 Resolution-Final Contractor Payment for Well No. 7 City Council Memorandum
To: Mayor Hicks & City Council Members
From: Nick Egger – Public Works Director
Date: June 13, 2018
Item: Resolution - Approve Final Payment – Well No. 7 Rehabilitation Project
COUNCIL ACTION REQUESTED
Council is requested to approve a resolution making the final payment to Traut Companies for the Well No. 7
Rehabilitation Project.
BACKGROUND INFORMATION
The project was substantially completed in early December of 2014, and we have spent the last couple of
months settling out construction quantities and obtaining all of the final construction related documentation
from the contractor.
FINANCIAL IMPACT
The original budget for all project related costs, including consulting engineering and project management, was
$85,000. The original contract bid amount for the well components work was approximately $99,000, however,
this amount was based on a worst case scenario wherein all possible types of rehabilitation work would be
performed. This is an industry standard way in which well maintenance/rehab contracts are bid, and well
contractors are accustomed to this form of contract. Essentially, it helps to set prices for all of the various types
of work that could happen, yet it is presumed by agencies and contractors alike that only a portion of the items
will ever be used. After bidding, the City and our consultant WSB & Associates estimated that in the end the
contract total would come in around $40,000 based on the items we expected to utilize. Indeed, the final
contract amount with Traut for their work came to $40,585. Several less-significant things that are currently in
process and will be wrapping up in the near future include working with separate vendors on the replacement and
integration of the flow measurement meter, replacement of the small furnace within the structure, a thorough
cleaning of the interior of the wellhouse by City staff, and recoating of the floor surfaces. Total project costs when
all is said and done are tracking towards an amount of approximately $65,000.
STAFF RECOMMENDATION
Staff is recommending that the Council formally approve the final payment resolution and release the final
payment of $2,029.25 to Traut Companies, Inc.
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CITY OF HASTINGS
DAKOTA COUNTY, MINNESOTA
RESOLUTION NO.
RESOLUTION ACCEPTING WORK AND ORDERING FINAL PAYMENT
FOR THE WELL NO. 7 REHABILITATION PROJECT
WHEREAS, pursuant to a written contract signed with the City of Hastings on December 18, 2018, Traut
Companies, Inc. has satisfactorily completed the Well No. 7 Rehabilitation project.
NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HASTINGS AS FOLLOWS; that the Clerk
and Mayor are hereby directed to issue a proper order for the final payment of $2,029.25 on the above said
contract, taking the contractor receipt in full.
ADOPTED BY THE CITY COUNCIL OF HASTINGS, MINNESOTA, THIS 18TH DAY OF JUNE, 2018.
Ayes:
Nays:
Paul J. Hicks, Mayor
ATTEST:
Julie Flaten, City Clerk
SEAL
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178 East 9th Street, Suite 200 | St. Paul, MN 55101 | (651) 286-8450
Building a legacy – your legacy.
Equal Opportunity Employer | wsbeng.com
K:\010922-000\Admin\Construction Admin\Pay Vouchers\010922-000 LTR PV2 Final to CTY 052518.docx
May 30, 2018 Mr. Nick Egger City of Hastings 101 4th Street Hastings, MN 55033 Re: Well No. 7 Rehabilitation City of Hastings WSB Project No. R-010922-000 Dear Mr. Egger: Please find enclosed Construction Pay Voucher No. 2 for the above referenced project in the amount of $2,029.25. The quantities completed to date have been reviewed and agreed upon by the contractor, and we hereby recommend that the City of Hastings approve Construction Pay Voucher No. 2 and Final for Traut Companies. Also enclosed please find the final pay voucher, along with:
1. Satisfactory showing that the contractor has complied with the provisions of Minnesota
Statutes 290.92 requiring withholding state income tax (IC134 forms). 2. Consent of Surety to Final Payment certification from the contractor’s surety.
The amount indicated above reflects the release of retainage. Please include one executed copy with the payment to Traut Companies and return one executed copy to our office for our file. If you have any questions or comments regarding this voucher, please contact me at (651) 286-8465. Thank you.
Sincerely,
WSB & Associates, Inc.
Greg Johnson, PE Water/Wastewater Group Manager
Attachment
cc: Ray Theiler, WSB & Associates, Inc. kkp
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