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CITY OF HASTINGS
CITY COUNCIL AGENDA
Monday June 18, 2018 7:00 p.m.
CALL TO ORDER
ROLL CALL
DETERMINATION OF QUORUM
APPROVAL OF MINUTES
Approve Minutes of the Regular City Council Meeting on June 4 and City Council
Workshop on June 11, 2018.
Introduction of New Staff and Volunteers:
Ashley Parker, Senior Accountant
Chris Onken, Public Works Operator
Renier Steenkamp and Adam Harklerode, Firefighter/Paramedic
Sam Beuch, Police Officer
Kenneth Froelich, Police Fleet Support Volunteer
Proclamation – Make Music Day
V. COUNCIL ITEMS TO BE CONSIDERED
VI. CONSENT AGENDA
The items on the Consent Agenda are items of routine nature or no perceived controversy to be
acted upon by the City Council in a single motion. There will be no discussion on these items
unless a Councilmember or citizen so requests, in which event the items will be removed from the
Consent Agenda to the appropriate Department for discussion.
1. Pay Bills as Audited
2. Resolution – Approve 2018-2019 Renewal Liquor Licenses
3. Resolution – Approve 2018-2019 Renewal Tobacco Licenses
4. Resolution – Approve Massage Therapy License for Jolynn Marie Peck
5. Resolution – Designate Special Event for Hastings Area Rotary Concert and Approve
One-Day Gambling Permit on September 7, 2018
6. Resolution – Approve Fireworks License for Coborn’s, 225 W. 33rd Street, Hastings
7. Resolution – Approve DuGarel’s RTD Outdoor Music-Tent Application and Liquor
License Amendment for July 20th and 21st
8. Schedule Special City Council Meetings to Canvass Primary and General Election
Results
9. Resolution – Accept Donation of Promotional Banners to Parks Department for Make
Music Day
10. Resolution – Accept Donation from Janssen Family for Memorial Bench
11. Resolution – Accept the donation of two planters from the Hastings STAARS
Program for the fire department.
12. Order Public Hearing: Vacation of ROW – Adams Street South of 3rd Street - Helget
13. 1st Reading\Order Public Hearing: Amend City Code Chapter 155 – Fence Height
14. 1st Reading\Order Public Hearing: Amend City Code Chapters 30 and 155 – Special
Use Permits
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15. Accept Resignation: Heritage Preservation Commissioner Ian Martin
16. Appoint Planning Commissioners: Ian Martin and Emily Best
17. Resolution – Final Contractor Payment for Well No. 7 Rehabilitation Project (Traut
Companies) - $2,029.25
18. Approve Pay Estimate No. 1 – 2018 Neighborhood Infrastructure Improvements
(BCM Construction) – $115,388.25
19. Approve Pay Estimate No. 2 – Riverfront Renaissance Phase 3.1 (Global Specialty
Contractors) – amount forthcoming
VII. AWARDING OF CONTRACTS AND PUBLIC HEARING
These are formal proceedings that give the public the opportunity to express their concern, ask
questions, provide additional information, or support on a particular matter. Once the public
hearing is closed, no further testimony is typically allowed and the Council will deliberate
amongst itself and with staff and/or applicant on potential action by the Council.
1. Public Hearing – Ordinance Amendments to Chapter 34: Fees and Chapter 91:
Animals
VIII. REPORTS FROM CITY STAFF
These items are intended primarily for Council discussion and action. It is up to the discretion of
the Mayor as to what, if any, public comment will be heard on these agenda items.
Public Works
Community Development
1. Resolution: Site Plan – Resurrection United Methodist Church (615 West 15th
Street)
Administration
1. Resolution – Approve Issuance and Sale of $4,040,000 General Obligation
Improvement Bonds, Series 2018A
2. 2nd Reading/Ordinance Amendment - Ordinance Amendments to Chapter 34:
Fees and Chapter 91: Animals
IX. COMMENTS FROM AUDIENCE
During this period of time, citizens may speak informally to the Council on subjects not on the
agenda
X. UNFINISHED BUSINESS
XI. NEW BUSINESS
XII. REPORTS FROM CITY COMMITTEES, OFFICERS, COUNCILMEMBERS
XIII. ADJOURNMENT
Next Regular City Council Meeting: Monday, July 9, 2018 7:00 p.m.
Hastings Minnesota
CityCouncilWorkshop
June11 2018
TheCityCounciloftheCityofHastings MinnesotametinaworkshoponMonday June11
th2018at700pmintheVolunteerRoomattheHastingsCityHall101East4Street Hastings
Minnesota
MembersPresent MayorHicks CouncilmembersBraucks Balsanek Leifeld Vaughan
Lund
Absent CouncilmemberFolch
StaffPresent CityAdministratorMelanieMeskoLee
AdministrativeServicesDirectorJulieFlaten
CommunicationsCoordinatorLeeStoffel
MayorHickscalledtheworkshoptoorderat700pm
MeskoLeeprovidedahistoricaltimelineoftheDiversity Inclusion andEquitydiscussionto
date
MayorHicksprovidedcontextandaskedforgeneralquestionsfromthecouncil Councilasked
forthefulldatafromthecommunitymeeting
MayorHicksintroducedDerrickYaeger fromtheHastingsYMCA whospokeaboutathree
thhourcommunityeventhappeningonJune25attheHastingsHighSchoolcalledTheHidden
Brian UnconsciousBias
CouncilmemberFolcharrivedat740pm
DerrickalsotalkedabouttheEquityLeadershipInstituteeightphaseprogramandleadership
certificationprogram TheYMCAissponsoring 50000ofthe 89000neededtofundthe
communityprogram TheHastingsSchoolDistrictandtheCityofHastingsarebeingaskedto
splittheremainingfundsneeded TheCitycontributionwouldbe 19500tobefundedovertwo
years
Councildiscussiononprogramspecifics timelines financialcontribution partnersinfunding
program measurableoutcomes economicinterestofdiversity andmarketing
MayorHickssuggestedthisitembereferredtotheFinanceCommitteeoftheCouncil
ADJOURNMENT
MotiontoadjournbyCouncilmemberLeifeld secondedbyCouncilmemberBalsanekat
830pm
CityofHastings August4 2014
CityCouncilMinutes Page2of2
PaulHicks Mayor JulieFlaten CityClerk
Hastings, Minnesota
City Council Minutes
June 4, 2018
The City Council of the City of Hastings, Minnesota met in a regular meeting on Monday
June 4, 2018 at 7:00 p.m. in the Council Chambers at the Hastings City Hall, 101 East 4th Street,
Hastings, Minnesota.
Members Present: Mayor Hicks, Councilmembers Folch, Braucks, Leifeld, Lund, Vaughan,
Balsanek
Staff Present: City Administrator Melanie Mesko Lee
Administrative Services Director Julie Flaten
City Attorney Dan Fluegel
Community Development Director John Hinzman
Pleasant Hill Library Update – Mary Scheide
Mary Scheide with the Pleasant Hill Library presented Council with an update on
summer programming at Pleasant Hill and other Dakota County library branches.
Council thanked Mary for the information
Approval of Minutes
Mayor Hicks asked if there were any additions or corrections to the minutes of the
Regular City Council meeting or the Council Workshop meeting on May 21, 2018.
Minutes were approved as presented.
Council Items to be Considered
Councilmember Vaughan asked to pull #5 Approve Advance Resignation Notice
Program. Mayor Hicks stated it will be placed as #2 under Administration.
Councilmember Balsanek asked to pull #2 Resolution 06-01—18 Approve Tobacco
License for Rudy’s at the Pines, 2015 Westview Drive, Hastings, MN. Mayor Hicks stated it will
be place das #3 under Administration.
Consent Agenda
Councilmember Leifeld moved, seconded by Councilmember Braucks to approve as
amended.
Ayes, 7; Nays, none.
1. Pay Bills as Audited
2. Resolution 06-01-18 – Approve Tobacco License for Rudy’s at the Pines, 2015
Westview Drive, Hastings, MN
3. Resolution 06-02-18 – Approve Temporary 1-Day Gambling Permit for YMCA of
the Greater Twin Cities for the Annual Duck Race on July 22, 2018
4. Resolution 06-03-18 – Accept Donation for Memorial Bench from Frances and
Joseph Knollmaier
5. Approve Advance Resignation Notice Program
6. Designate Relay for Life as a Special Event on August 3, 2018
7. Accept Resignation of Heritage Preservation Commissioner Nikki Johnson Ussatis
8. Declare Excess Property in Police Department
9. Conduct First Reading and Order Public Hearing for June 18, 2018 for Ordinance
Amendments to Chapter 34: Fees and Chapter 91: Animals
Resolution 06-04-18 – Amended Site Plan – Wise Funeral Home (400 Spring St)
City of Hastings June 4, 2018
City Council Minutes Page 2 of 3
Hinzman introduced the item requesting Council review and take action on a proposed
amendment to the April 16th site plan approval of a funeral home and crematory addition.
Council discussion on setback and landscaping.
Councilmember Balsanek moved, seconded by Councilmember Vaughan to approve as
presented.
Ayes, 7; Nays, none.
Special Events Policy
Flaten introduced the item requesting Council review and adopt a special events policy
that will define amount of City support that will be provided to organizations seeking to hold
events in public places in Hastings.
Council discussion on objectives of policy, tiers, fees, waiving of fees, review after 12
months, insurance requirements, and history of Police Reservists stipend.
Councilmember Braucks moved, seconded by Councilmember Folch to approve as
presented.
Ayes, 7; Nays, none.
Approve Advance Resignation Notice Program (#5 on Consent Agenda)
Council discussion on need and reasons for program, availability to all employees, costs,
overlap between new and existing employees, and training opportunities.
Staff explained that providing an incentive for employees to give advance notice of
resignation/retirement allows the City time to prepare for the employees replacement by allowing
ample time to review the job duties and qualifications, post the job, interview, and potentially
leave overlap time for some cross training before the outgoing employee has left.
Councilmember Leifeld moved, seconded by Councilmember Balsanek to approve as
presented.
Ayes, 6; Nays, 1 (Vaughan voting nay)
Resolution 06-01-18 – Approve Tobacco License for Rudy’s at the Pines, 2015 Westview
Drive, Hastings, MN (#2 on Consent Agenda)
Councilmember Balsanek asked if Council would be willing to consider raising legal age
to purchase tobacco in City limits and send topic to committee. Discussion on whether should be
handled at State level, what other communities are doing, where is topic in legislative process.
Topic to be brought up at next council meeting for discussion on sending to committee. There
were no concerns with Tobacco License for Rudy’s at the Pines.
Councilmember Balsanek moved, seconded by Councilmember Lund to approve as
presented.
Ayes, 7; Nays, none.
Mayor Hicks and Councilmembers made the following announcements:
Councilmember Folch asked staff to contact MnDOT regarding sweeping and spraying
along Highway 61 for weed control.
Filing closes Tuesday, June 5th at 5:00 p.m. for the Mayor and At-Large Councilmember
seats.
Summer Kick-Off event at Levee Park Tuesday, June 5th at 5:30 p.m.
Planning Commission will conduct interviews on Tuesday, June 5th at 6:00 p.m.
Planning Commission will meet on Monday, June 11th at 7:00 p.m.
City Council will conduct a workshop on Monday, June 11th at 7:00 p.m. on Diversity,
Inclusion, and Equity.
HEDRA will have a workshop on Tuesday, June 12th at 6:30 p.m.
Parks and Recreation Commission will meet on Tuesday, June 12th at 7:00 p.m.
City of Hastings June 4, 2018
City Council Minutes Page 3 of 3
HEDRA will meet on Thursday, June 14th at 6:30 p.m.
City Council will conduct a workshop on Monday, June 18th at 5:30 p.m. on the 2019
budget.
City Council meetings will be held on July 9th and July 23rd.
Planning Commission meetings will be held on July 16th and July 30th.
Motion to adjourn the meeting was made by Councilmember Leifeld, seconded by
Councilmember Vaughan. Meeting was adjourned at 7:50 p.m.
____________________________ ______________________________
Paul Hicks, Mayor Julie Flaten, City Clerk
Proclamation
Declaring June 21, 2018 as “Make Music Day” in Hastings, Minnesota
WHEREAS, The City of Hastings has declared Thursday, June 21, as Make Music Day; And,
WHEREAS, This is the second year the City of Hastings has celebrated Make Music Day. Make Music
Day is a free celebration of music around the world on June 21st, beginning in 1982 in France, and is now held
on the same day each year in more than 750 cities in 120 countries; And,
WHEREAS, The purpose of Make Music Day is to encourage and invite Hastings residents and visitors
to celebrate by enjoying free performances, cultivating civic pride and a sense of community; And,
WHEREAS, Make Music Day 2018 will be held 7:00 a.m. – 9:30 p.m. at various Hastings Parks; And,
WHEREAS, Hastings area resident, Chuck Spavin, has donated two banners in promotion of Make
Music Day; And,
WHEREAS, local and metro area bands and soloists will be donating their performance; and the City of
Hastings is appreciative of these civic minded performers to help make this event possible; And,
NOW THEREFORE, BE IT RESOLVED, that the City Council of the City of Hastings hereby declares June
21, 2018 as “Make Music Day” in Hastings, Minnesota.
_____________________________ ____________________________
Paul J. Hicks Julie Flaten
Mayor City Clerk
June 18, 2018
APPROVED:
________________________
City Administrator
________________________
Finance Manager
________________________
Councilmember Vaughan
________________________
Councilmember Folch
________________________
Councilmember Balsanek
________________________
Mayor Hicks
________________________
Councilmember Leifeld
________________________
Councilmember Lund
________________________
Councilmember Braucks
City Council Memorandum
To: Mayor Hicks & City Council Members
From: Connie Lang - Accountant
Date: 06/14/2018
Item: Disbursements
Council Action Requested:
Staff requests:
Council review of credit card payments for April 2018.
Council review of weekly routine disbursements issued 06/12/2018.
Council approval of routine disbursements, capital purchases and employee reimbursements to be issued
06/19/2018.
Background Information:
Disbursements for routine items are made weekly. Disbursements for capital purchases and employee
reimbursements are made twice a month, subsequent to Council approval.
Financial Impact:
April 2018 credit cards: $ 22,416.55
Disbursement checks, EFT issued on 06/12/2018 $ 117,232.49
Disbursement checks, EFT to be issued on 06/19/2018 $ 1,334,416.99
Advisory Commission Discussion: N/A
Council Committee Discussion: N/A
Attachments: ● Council Reports
VI-01
Credit Card Charges
Vendor Name Amount Department Account Coding
CARIBOU COFFEE CO #1117 5.98 Council & Mayor - Council 101-102-1021-6450
VZWRLSS*MY VZ VB P 35.01 Administration - Administration 101-105-1051-6321
INTERNATION 1,221.00 Administration - Administration 101-105-1051-6433
CANVA FOR WORK YEARLY 119.40 City Clerk - Communications 101-107-1061-6217
FACEBK *WAPY7FW9C2 1.32 City Clerk - Communications 101-107-1061-6217
FACEBK *RAPY7FW9C2 8.68 City Clerk - Communications 101-107-1061-6217
VZWRLSS*MY VZ VB P 50.84 City Clerk - City Clerk 101-107-1071-6321
VZWRLSS*MY VZ VB P 35.01 City Clerk - City Clerk 101-107-1071-6321
MARRIOTT CHRLSTN RIVER 939.20 City Clerk - City Clerk 101-107-1071-6323
JULIAN'S TRANSPORTATION S 20.00 City Clerk - City Clerk 101-107-1071-6325
UNITED 0162608082824 25.00 City Clerk - City Clerk 101-107-1071-6325
SHERWIN WILLIAMS 703013 19.02 Maintenance - Maintenance 101-140-1401-6217
SHERWIN WILLIAMS 703013 8.99 Maintenance - Maintenance 101-140-1401-6217
VZWRLSS*MY VZ VB P 50.84 Maintenance - Maintenance 101-140-1401-6321
SHERWIN WILLIAMS 703013 253.61 Maintenance - Police Bld 101-140-1403-6353
AMAZON MKTPLACE PMTS 393.00 Maintenance - Police Bld 101-140-1403-6353
Amazon.com 411.90 Maintenance - Fire Bld 101-140-1406-6353
AMAZON MKTPLACE PMTS 352.29 Maintenance - Fire Bld 101-140-1406-6353
Amazon.com 23.06 Maintenance - Fire Bld 101-140-1406-6353
VZWRLSS*MY VZ VB P 50.84 Community Development - Planning 101-150-1501-6321
VZWRLSS*MY VZ VB P 35.01 Community Development - Planning 101-150-1501-6321
EMILY'S BAKERY AND DELI 5.19 Community Development - Planning 101-150-1501-6450
AMAZON MKTPLACE PMTS 15.95 I.T. - I.T.101-160-1601-6217
THREATTRACK SECURITY 1,872.00 I.T. - I.T.101-160-1601-6310
VZWRLSS*MY VZ VB P 50.84 I.T. - I.T.101-160-1601-6321
CENTURYLINK/SPEEDPAY 88.68 I.T. - I.T.101-160-1601-6321
HEARTLAND CUST SOLUTIONS 175.00 I.T. - I.T.101-160-1601-6353
INNOVATIVE OFFICE SOLUTIO 75.89 Police - Police operations 101-201-2010-6201
UNITED PROMOTIONS 30.95 Police - Police operations 101-201-2010-6218
GALLS 75.77 Police - Police operations 101-201-2010-6218
AMAZON MKTPLACE PMTS 98.96 Police - Police operations 101-201-2010-6219
VZWRLSS*MY VZ VB P 1,474.36 Police - Police operations 101-201-2010-6321
VZWRLSS*MY VZ VB P 560.16 Police - Police operations 101-201-2010-6321
BCA TRAINING EDUCATION (375.00) Police - Police operations 101-201-2010-6323
SQ *MNSCIA 60.00 Police - Police operations 101-201-2010-6323
BCA TRAINING EDUCATION (500.00) Police - Police operations 101-201-2010-6323
WAL-MART #1472 56.23 Police - Police operations 101-201-2010-6450
U OF M-VET MED CENTER 1,579.20 Police - Canine 101-201-2219-6231
RIO GRAN BOARDING DAY C 70.00 Police - Canine 101-201-2219-6231
U OF M-VET MED CENTER 300.00 Police - Canine 101-201-2219-6231
RIO GROOMING SCHOOL 50.85 Police - Canine 101-201-2219-6231
FLUEGELS LAWN GARDEN & P 58.91 Police - Canine 101-201-2219-6231
HASTINGS VETERINARY CLINI 286.40 Police - Canine 101-201-2219-6231
DEPARTMENT OF LABOR AND I 660.10 Building & Inspections - Building & Inspections 101-230-2301-2015
DEPARTMENT OF LABOR AND I (25.00) Building & Inspections - Building & Inspections 101-230-2301-5221
VZWRLSS*MY VZ VB P 50.84 Building & Inspections - Building & Inspections 101-230-2301-6321
VZWRLSS*MY VZ VB P 105.03 Building & Inspections - Building & Inspections 101-230-2301-6321
EB VADNAIS HEIGHTS-20 125.00 Building & Inspections - Building & Inspections 101-230-2301-6323
EB EAGAN-2018 IBC AMP 250.00 Building & Inspections - Building & Inspections 101-230-2301-6323
AUTOZONE #6331 19.24 Building & Inspections - Building & Inspections 101-230-2301-6354
CHIPOTLE ONLINE 295.67 Safety - Safety 101-240-2020-6450
KWIK TRIP 36400003640 37.66 Public Works - Engineering 101-300-3100-6212
VZWRLSS*MY VZ VB P 35.01 Public Works - Engineering 101-300-3100-6321
U OF M CONTLEARNING 235.00 Public Works - Engineering 101-300-3100-6323
VZWRLSS*MY VZ VB P 94.14 Streets - Streets 101-301-3200-6321
ECO-PRODUCTS 295.51 Parks & Recreation Operations - Recycling 101-401-5001-6217
April 2018
VI-01
AMAZON MKTPLACE PMTS WWW.38.30 Parks & Recreation Operations - Recycling 101-401-5001-6217
U.S. PLASTIC CORPORATION 33.92 Parks & Recreation Operations - Reforestation 101-401-5002-6240
U.S. PLASTIC CORPORATION 20.24 Parks & Recreation Operations - Reforestation 101-401-5002-6240
TENNIS SANITATION LLC 41.49 Miscellaneous - Unallocated expenses 101-600-6001-6311
MENARDS COTTAGE GROVE MN 201.10 Parks & Recreation Operations - Operations 200-401-4440-6217
VZWRLSS*MY VZ VB P 113.60 Parks & Recreation Operations - Operations 200-401-4440-6321
VZWRLSS*MY VZ VB P 35.01 Parks & Recreation Operations - Operations 200-401-4440-6321
MN RECREATION AND PARK A 625.00 Parks & Recreation Operations - Operations 200-401-4440-6323
TRACTOR SUPPLY #1246 21.09 Parks & Recreation Operations - Operations 200-401-4440-6353
M.A.S.A. / SPORTSADV 478.83 Parks & Recreation Operations - Operations 200-401-4440-6356
OTC BRANDS INC. 264.86 Parks & Recreation Operations - 200-401-4445-6494
EMILY'S BAKERY AND DELI 32.85 Parks & Recreation Operations - 200-401-4460-6450
LIFEGUARD STORE - ONLINE 2,482.68 Parks & Recreation Operations - Aquatic Center Operations 201-401-4240-6218
SMARTSIGN 67.95 Parks & Recreation Operations - Aquatic Center Operations 201-401-4240-6226
SKILLPATH / NATIONAL 149.00 Parks & Recreation Operations - Aquatic Center Operations 201-401-4240-6319
ARC*SERVICES/TRAINING 300.00 Parks & Recreation Operations - Aquatic Center Operations 201-401-4240-6319
BCS*ISD196-COMM ED 295.00 Parks & Recreation Operations - Aquatic Center Operations 201-401-4240-6319
FUN EXPRESS 344.66 Parks & Recreation Operations - Lessons 201-401-4242-6217
CUB FOODS #1635 20.36 Fire - Fire 213-210-2100-6217
EMILY'S BAKERY AND DELI 32.85 Fire - Fire 213-210-2100-6217
OREILLY AUTO #1544 49.99 Fire - Fire 213-210-2100-6221
VZWRLSS*MY VZ VB P 289.96 Fire - Fire 213-210-2100-6321
VZWRLSS*MY VZ VB P 420.12 Fire - Fire 213-210-2100-6321
USPS PO 2642300046 3.95 Fire - Fire 213-210-2100-6322
IAFC WUI1151 355.00 Fire - Fire 213-210-2100-6323
HILTON CLEARWATER BEAC 215.83 Fire - Fire 213-210-2100-6323
NICOLAI REPAIR 366.57 Fire - Fire 213-210-2100-6353
TERRY'S HARDWARE 2.13 Leduc - 220-450-4160-6353
SHERWIN WILLIAMS 703013 4.75 Leduc - 220-450-4160-6353
TYCOINTEGRATEDSECURITY 138.00 HEDRA - Industrial Park 407-180-1502-6350
VZWRLSS*MY VZ VB P 82.22 Public Works - Water Utility 600-300-3300-6321
VZWRLSS*MY VZ VB P 140.04 Public Works - Water Utility 600-300-3300-6321
VZWRLSS*MY VZ VB P 35.01 Public Works - Water Utility 600-300-3300-6321
WESTERN HOIST INC 1,236.03 Public Works - Water Utility 600-300-3300-6350
DEPT OF NATURAL RESOURCES 1,000.00 Public Works - Storm Water 603-300-3600-6590
THE UPS STORE #4008 10.62 Parks & Recreation Operations - Civic Arena Operations 615-401-4103-6322
THE HOME DEPOT #2843 119.00 Parks & Recreation Operations - Civic Arena Operations 615-401-4103-6350
Total 22,416.55
VI-01
06-14-2018 10:45 AM 10-02 COUNCIL REPORT PAGE: 1
DEPARTMENT FUND VENDOR NAME DESCRIPTION AMOUNT_
NON-DEPARTMENTAL GENERAL HASTINGS AREA CHAMBER/COM APRIL LODGING TAX 4 OF 4 3,034.20_
TOTAL: 3,034.20
COUNCIL & MAYOR GENERAL MN WOMEN IN CITY GOVERNMENT ANNUAL MEETING X 3 30.00
CENTURY LINK LONG DISTANCE 6.27
DAKOTA COUNTY CDA BROADBAND STUDY-PREP SYSTE 2,995.83
PRECISION LANDSCAPING & CONSTRUCTION DOWNTOWN PLANTERS 5,818.50
DOWNTOWN PLANTERS 1,552.00
DOWNTOWN PLANTERS 323.75_
TOTAL: 10,726.35
ADMINISTRATION GENERAL MN WOMEN IN CITY GOVERNMENT ANNUAL MEETING X 3 15.00
CENTURY LINK LONG DISTANCE 148.54_
TOTAL: 163.54
CITY CLERK GENERAL CENTURY LINK LONG DISTANCE 6.27
SECRETARY OF STATE - NOTARY NOTARY - FLATEN 120.00_
TOTAL: 126.27
FINANCE GENERAL CENTURY LINK LONG DISTANCE 56.39_
TOTAL: 56.39
FACILITY MANAGEMENT GENERAL CENTURY LINK LONG DISTANCE 104.68
DAKOTA COUNTY TREAS-AUDITOR APR 2018 FUEL CHARGES 50.79
W.W. GRAINGER, INC. TOILET VALVE PARTS FOR CH 65.76
MILLER ELECTRICAL INC ELECTRICAL WORK - FD 529.25
TWIN CITY GARAGE DOOR CO SPRINGS FOR GARAGE DOOR 2,263.00_
TOTAL: 3,013.48
COMMUNITY DEVELOPMENT GENERAL CENTURY LINK LONG DISTANCE 12.53_
TOTAL: 12.53
I.T. GENERAL COMCAST COMCAST HIGH-SPEED INTERNE 84.90
CENTURY LINK LONG DISTANCE 18.80_
TOTAL: 103.70
POLICE GENERAL DAKOTA COMMUNICATIONS CENTER DCC FEE JULY 2018 23,996.00
DCC FEE JULY 2018 1,132.00
CENTURY LINK LONG DISTANCE 165.13
DAKOTA COUNTY TREAS-AUDITOR APR 2018 FUEL CHARGES 3,697.90
DAKOTA ELECTRIC ASSN ELECTRICAL SERVICES 15.83_
TOTAL: 29,006.86
BUILDING & INSPECTIONS GENERAL CENTURY LINK LONG DISTANCE 31.33
LONG DISTANCE 6.27
DAKOTA COUNTY TREAS-AUDITOR APR 2018 FUEL CHARGES 168.78_
TOTAL: 206.38
SAFETY GENERAL YMCA 2018 CORPORATE WELLNESS PR 200.00_
TOTAL: 200.00
PUBLIC WORKS GENERAL CENTURY LINK LONG DISTANCE 31.33
DAKOTA COUNTY TREAS-AUDITOR APR 2018 FUEL CHARGES 187.36_
TOTAL: 218.69
PUBLIC WORKS STREETS GENERAL VALLEY WELDING & MACHINE WELD HYDRAULIC LINE 140.00
VI-01
06-14-2018 10:45 AM 10-02 COUNCIL REPORT PAGE: 2
DEPARTMENT FUND VENDOR NAME DESCRIPTION AMOUNT_
CENTURY LINK LONG DISTANCE 125.98
HOMETOWN ACE HARDWARE SUPPLIES 24.62
SUPPLIES 30.15
SUPPLIES 24.07
ANDERSEN, EARL F. SIGNAGE 94.80
DAKOTA COUNTY TREAS-AUDITOR APR 2018 FUEL CHARGES 4,141.39
LITTLE FALLS MACHINE INC PIN 48.60
NORTHERN SAFETY TECHNOLOGY LIGHTS 155.66
PRAXAIR DISTRIBUTION-409 CYLINDER RENTAL 26.35
TERRYS HARDWARE, INC. SUPPLIES 24.98
SUPPLIES 60.96
SUPPLIES 10.71
SUPPLIES 32.18
NUSS TRUCK & EQUIPMENT HOSE ASSEMBLY 67.02
FILTERS 150.23
UNLIMITED SUPPLIES INC. WHEELS 124.63
SUPPLIES 37.93_
TOTAL: 5,320.26
PUBLIC WORKS STR. LIGH GENERAL CENTURY LINK LEVEE PARK BROADBAND 137.14_
TOTAL: 137.14
MISCELLANEOUS GENERAL LEAGUE/MN CITIES INS TRST WC CLAIM 210.69_
TOTAL: 210.69
PARKS & RECREATION PARKS A. D. STARR SOFTBALLS - ADULT SOFTBALL 2,897.00
CENTURY LINK LONG DISTANCE 207.15_
TOTAL: 3,104.15
PARKS & RECREATION AQUATIC CENTER CENTURY LINK LONG DISTANCE 136.01
MILLER ELECTRICAL INC ELECTRICAL WORK AT POOL 90.39_
TOTAL: 226.40
HERITAGE PRESERVATION HERITAGE PRESERVAT CENTURY LINK LONG DISTANCE 6.27_
TOTAL: 6.27
FIRE FIRE & AMBULANCE DAKOTA COMMUNICATIONS CENTER DCC FEE JULY 2018 23,996.00
DCC FEE JULY 2018 1,132.00
IMAGE TREND, INC. APPLICATION SVC PROVIDER F 675.00
PHASE 2 MONTHLY HOSTING FE 250.00
CLIFTONLARSONALLEN LLP FINAL BILLING-HFDRA AUDIT 1,320.00
CENTURY LINK LONG DISTANCE 349.41
HOMETOWN ACE HARDWARE FASTENERS 7.10
DAKOTA COUNTY TREAS-AUDITOR APR 2018 FUEL CHARGES 1,558.27
ZEP MANUFACTURING CO. CLEANING SUPPLIES FOR STAT 122.97_
TOTAL: 29,410.75
AMBULANCE FIRE & AMBULANCE ALLINA HOSPITALS & CLINICS AMBULANCE SUPPLIES 355.76
BOUND TREE MEDICAL LLC MEDICAL SUPPLIES 102.17
MEDICAL SUPPLIES 160.77
DAKOTA COUNTY TREAS-AUDITOR APR 2018 FUEL CHARGES 2,295.25
I-STATE TRUCK CTR\INTERSTATE POWER SYS REPAIR TO AMB #2 976.98
MOORE MEDICAL LLC MEDICAL SUPPLIES 1,330.29
ZOLL MEDICAL CORP 4 ECG RECTANGULAR ELECTROD 144.00_
TOTAL: 5,365.22
VI-01
06-14-2018 10:45 AM 10-02 COUNCIL REPORT PAGE: 3
DEPARTMENT FUND VENDOR NAME DESCRIPTION AMOUNT_
PUBLIC WORKS WATER WSB & ASSOCIATES INC WELL #7 REHABILITATION 48.75
IN CONTROL, INC. ENGINEERING SERVICES 483.00
ENGINEERING SVC - WTP FLOW 414.00
EXPRESS AUTO PARTS AIR FILTERS, OIL 53.54
CENTURY LINK LONG DISTANCE 119.71
DAKOTA COUNTY TREAS-AUDITOR APR 2018 FUEL CHARGES 1,345.96
DAKOTA ELECTRIC ASSN ELECTRICAL SERVICES 114.86
GRAYBAR ELECTRIC LIGHTING 391.88
TERRYS HARDWARE, INC. NIPPLES 5.99
SUPPLIES 23.96
SUPPLIES 2.29_
TOTAL: 3,003.94
PUBLIC WORKS WASTEWATER WSB & ASSOCIATES INC 2040 WW COMP PLAN 1,792.00
MIDWEST ELECTRICAL CONSTRUCTION ELECTRICAL LABOR 4,560.00
DAKOTA ELECTRIC ASSN ELECTRICAL SERVICES 112.24
ELECTRICAL SERVICES 68.88
I-STATE TRUCK CTR\INTERSTATE POWER SYS LABOR 148.50_
TOTAL: 6,681.62
PUBLIC WORKS STORM WATER UTILIT VALLEY-RICH CO., INC. LABOR, EQUIPMENT RENTAL 11,512.68
BARR ENGINEERING CO. UPDATE LOCAL H2O MGMT PLAN 4,644.00
SOLBERG AGGREGATE COMPANY DUMP CHARGE 30.00_
TOTAL: 16,186.68
PARKS & RECREATION ARENA CENTURY LINK LONG DISTANCE 64.87
W.W. GRAINGER, INC. BASIN WASHERS, MINIATURE L 17.96
NINE EAGLES PROMOTIONS ELLIOTT-T SHIRTS 60.00
R & R SPECIALTIES, INC. BLADE SHARPENED 40.50_
TOTAL: 183.33
PUBLIC WORKS HYDRO ELECTRIC FULL SERVICE BATTERY, INC. BATTERIES 141.95
EXPRESS AUTO PARTS BLEACH 27.48
FASTENAL COMPANY FITTINGS 14.00
FITTING 1.67
FITTINGS 11.48
PRECISION ASSOCIATES INC O-RING CORDS 25.25_
TOTAL: 221.83
NON-DEPARTMENTAL ESCROW - DEV/ENG/T SEH ENGINEERS AT&T W. 4TH STREET MODIFIC 305.82_
TOTAL: 305.82
VI-01
06-14-2018 10:45 AM 10-02 COUNCIL REPORT PAGE: 4
DEPARTMENT FUND VENDOR NAME DESCRIPTION AMOUNT_
=============== FUND TOTALS ================
101 GENERAL 52,536.48
200 PARKS 3,104.15
201 AQUATIC CENTER 226.40
210 HERITAGE PRESERVATION 6.27
213 FIRE & AMBULANCE 34,775.97
600 WATER 3,003.94
601 WASTEWATER 6,681.62
603 STORM WATER UTILITY 16,186.68
615 ARENA 183.33
620 HYDRO ELECTRIC 221.83
807 ESCROW - DEV/ENG/TIF-HRA 305.82
--------------------------------------------
GRAND TOTAL: 117,232.49
--------------------------------------------
TOTAL PAGES: 4
VI-01
06-14-2018 10:51 AM 10-02 COUNCIL REPORT PAGE: 1
DEPARTMENT FUND VENDOR NAME DESCRIPTION AMOUNT_
NON-DEPARTMENTAL GENERAL SUN LIFE ASSUANCE COMPANY OF CANADA JULY 2018 LIFE INS 1,920.17
MISCELLANEOUS V GENZ RYAN PLBG & HEATI GENZ RYAN PLBG & HEATING: 1.00
METROPOLITAN COUNCIL ENVIRONMENTAL SER MAY SAC CHARGES 4,970.00_
TOTAL: 6,891.17
COUNCIL & MAYOR GENERAL SUN LIFE ASSUANCE COMPANY OF CANADA JULY 2018 LIFE INS 44.21_
TOTAL: 44.21
ADMINISTRATION GENERAL INNOVATIVE OFFICE SOLUTIONS, LLC PAPER, PENS, BATTERIES & E 475.10
PAPER, AB PLSMA 65# PK 10.84
SUN LIFE ASSUANCE COMPANY OF CANADA JULY 2018 LIFE INS 6.55
JULY 2018 LTD INSURANCE 23.30
LEAGUE MN CITIES INSURANCE TRUST 3RD QTR INSURANCE 112.45
MESKO LEE, MELANIE TRANSPORTATION/PARKING 214.40_
TOTAL: 842.64
CITY CLERK GENERAL SUN LIFE ASSUANCE COMPANY OF CANADA JULY 2018 LIFE INS 4.59
JULY 2018 LIFE INS 19.65
JULY 2018 LTD INSURANCE 10.28
JULY 2018 LTD INSURANCE 35.89
ALLINA OCC MED PRE-EMPLOYMENT/POST-ACCIDE 344.50
FORUM COMMUNICATIONS COMPANY PH-MOBILE FOOD UNIT 96.60
PH-SIDEWALK CAFES 82.80
PUBLIC NOTICE OF FILING 34.50
PH-PLANNING COMMISSION 96.60
PUBLISH ORD. 2018-03 110.40
PUBLISH ORD. 2018-02 69.00
PUBLISH MEETING MINUTES 96.60
PUBLISH MEETING MINUTES 96.60
PH-FENCES WALLS & HEDGES 34.50
LABORATORY CORP OF AMERICA HOLDING PRE-EMPLOYMENT/POST ACCIDE 405.80
LEAGUE MN CITIES INSURANCE TRUST 3RD QTR INSURANCE 121.82_
TOTAL: 1,660.13
FINANCE GENERAL HILDI INC. ACTUARIAL DISCLOSURES GASB 390.00
SUN LIFE ASSUANCE COMPANY OF CANADA JULY 2018 LIFE INS 32.75
JULY 2018 LTD INSURANCE 58.60
AMERICAN ACCOUNTS & ADVISERS, INC. COLLECTION FEE 50.00
LEAGUE MN CITIES INSURANCE TRUST 3RD QTR INSURANCE 298.00_
TOTAL: 829.35
LEGAL GENERAL FLUEGEL LAW FIRM, PA LEGAL FEES FOR JUNE 2018 12,662.00_
TOTAL: 12,662.00
FACILITY MANAGEMENT GENERAL SUN LIFE ASSUANCE COMPANY OF CANADA JULY 2018 LIFE INS 5.57
JULY 2018 LTD INSURANCE 11.86
ECOLAB PEST ELIMINATION DIVISION CONTRACTED PEST CONTROL-CH 143.84
CONTRACTED PEST CONTROL-PD 85.00
CONTRACTED PEST CONTROL-CS 84.47
CONTRACTED PEST CONTROL-FD 76.04
LEAGUE MN CITIES INSURANCE TRUST 3RD QTR INSURANCE 1,124.51
3RD QTR INSURANCE 869.62
LIFEWORKS SERVICES INC. CONTRACTED CLEANING CH & P 193.14_
TOTAL: 2,594.05
COMMUNITY DEVELOPMENT GENERAL SUN LIFE ASSUANCE COMPANY OF CANADA JULY 2018 LIFE INS 6.55
VI-01
06-14-2018 10:51 AM 10-02 COUNCIL REPORT PAGE: 2
DEPARTMENT FUND VENDOR NAME DESCRIPTION AMOUNT_
JULY 2018 LTD INSURANCE 17.73
HASTINGS BUS CO COACH BUS RENTAL-COMM DEV 381.00
COACH BUS RENTAL-COMM DEV 38.10
JOHN HINZMAN MILIAGE 92.60
LEAGUE MN CITIES INSURANCE TRUST 3RD QTR INSURANCE 56.23_
TOTAL: 592.21
I.T. GENERAL OFFICE OF MN.IT SERVICES WAN/USAGE MAY-2018 125.00
SUN LIFE ASSUANCE COMPANY OF CANADA JULY 2018 LIFE INS 19.65
JULY 2018 LTD INSURANCE 44.20
DAKOTA COUNTY FINANCIAL SERVICES IT LEASE (FOR SERVER)-COUN 250.00
LEAGUE MN CITIES INSURANCE TRUST 3RD QTR INSURANCE 164.93
3RD QTR INSURANCE 193.04_
TOTAL: 796.82
POLICE GENERAL DAKOTA COUNTY TREASURER-AUDITOR MAY RADIO LICENSE FEES-PD/ 1,539.78
TACTICAL SOLUTIONS RADAR RECERTS 401.00
THOMSON REUTERS - WEST CLEAR LAW ENFORCEMENT 187.43
DAKOTA COUNTY FINANCIAL SERVICES VEHICLE FLEETS APRIL-2018 1,843.47
THE BPAD GROUP, INC. BPAD ENTRY LEVEL TESTS 60.00
GALLS LLC SCHAFER - ALLOWANCE 12.95
WIECH - BALLISTIC VEST PLA 80.08
WEID - BALLISTIC VEST PLAT 80.08
HEDRICK - BALLISTIC VEST P 80.08
GALLAND - BALLISTIC VEST P 80.08
SCHOWALTER - BALLISTIC VES 80.08
SCHAFER - ALLOWANCE 93.77
SCHAFER - ALLOWANCE 43.85
SUN LIFE ASSUANCE COMPANY OF CANADA JULY 2018 LIFE INS 209.60
JULY 2018 LTD INSURANCE 488.59
ENTERPRISE FM TRUST VEHICLE LEASES FOR CITY DE 301.51
VEHICLE LEASES FOR CITY DE 285.48
VEHICLE LEASES FOR CITY DE 276.80
VEHICLE LEASES FOR CITY DE 394.20
VEHICLE LEASES FOR CITY DE 371.51
SHRED RIGHT DESTRUCTION CHARGES 41.60
DAKOTA COUNTY TECH COLLEGE PURSUIT REFRESHER-BEUCH 225.00
PURSUIT REFRSHER - SCHOWAL 225.00
LEAGUE MN CITIES INSURANCE TRUST 3RD QTR INSURANCE 8,658.76
3RD QTR INSURANCE 361.72
3RD QTR INSURANCE 1,555.58
SOUTH EAST TOWING OF HASTINGS INC JUNE 2018 LOT RENT 195.00_
TOTAL: 18,173.00
BUILDING & INSPECTIONS GENERAL SUN LIFE ASSUANCE COMPANY OF CANADA JULY 2018 LIFE INS 26.20
JULY 2018 LIFE INS 6.55
JULY 2018 LTD INSURANCE 56.44
JULY 2018 LTD INSURANCE 13.71
ENTERPRISE FM TRUST VEHICLE LEASES FOR CITY DE 334.83
MISCELLANEOUS V GENZ RYAN PLBG & HEATI GENZ RYAN PLBG & HEATING: 45.00
LEAGUE MN CITIES INSURANCE TRUST 3RD QTR INSURANCE 18.74
3RD QTR INSURANCE 185.54
3RD QTR INSURANCE 56.23
3RD QTR INSURANCE 37.48
METROPOLITAN COUNCIL ENVIRONMENTAL SER 1% ADMINISTRATIVE FEES 49.70-
TOTAL: 731.02
VI-01
06-14-2018 10:51 AM 10-02 COUNCIL REPORT PAGE: 3
DEPARTMENT FUND VENDOR NAME DESCRIPTION AMOUNT_
PUBLIC WORKS GENERAL SUN LIFE ASSUANCE COMPANY OF CANADA JULY 2018 LIFE INS 26.86
JULY 2018 LTD INSURANCE 56.51
FOCUS ENGINEERING, INC. 4/29-5/26/18 RETAINER FEE 4,320.00
LEAGUE MN CITIES INSURANCE TRUST 3RD QTR INSURANCE 157.43
3RD QTR INSURANCE 296.12
3RD QTR INSURANCE 80.59_
TOTAL: 4,937.51
PUBLIC WORKS STREETS GENERAL PRECISE MOBILE RESOURCE MGMT. LLC DATA PLAN 203.88
EXPRESS AUTO PARTS ENCORE DELUXE KIT, TOOL KI 2,219.93
SUN LIFE ASSUANCE COMPANY OF CANADA JULY 2018 LIFE INS 30.13
JULY 2018 LTD INSURANCE 54.12
FOCUS ENGINEERING, INC. 4/29-5/26/18 RETAINER FEE 1,920.00
UNITED PROMOTIONS GREG PAGE-JEANS 59.90
JOE SPAGNOLETTI-SHIRTS 171.80
JOE BIRK - SHIRTS 55.90
JOE SPAGNOLETTI & MATT LIN 65.90
JOE BIRK - SHIRTS 43.80
JOE BIRK-SHIRTS 163.80
NAPA AUTO PARTS TUBING, VINYL TUBING 23.03
KRAIN CREEK FABRICATION INC TANK REPAIR, MATERIALS 3,193.67
H & L MESABI CURB RUNNER 1,194.00
LEAGUE MN CITIES INSURANCE TRUST 3RD QTR INSURANCE 273.63
3RD QTR INSURANCE 2,398.96
UNLIMITED SUPPLIES INC. LOCK NUTS 28.81_
TOTAL: 12,101.26
PUBLIC WORKS STR. LIGH GENERAL DAKOTA ELECTRIC ASSN ELECTRIC SERVICES 2,449.62_
TOTAL: 2,449.62
PARKS & RECREATION GENERAL HOFFMAN-MCNAMARA NEW TREES-CITY HALL & TIER 768.00
HASTINGS SCHOOL DISTRICT #200 SR CENTER/TILDEN COST SHAR 2,500.00
LEAGUE MN CITIES INSURANCE TRUST 3RD QTR INSURANCE 18.74_
TOTAL: 3,286.74
MISCELLANEOUS GENERAL LEAGUE MN CITIES INSURANCE TRUST 3RD QTR INSURANCE 10,008.17
3RD QTR INSURANCE 1,497.48
3RD QTR INSURANCE 9.37_
TOTAL: 11,515.02
NON-DEPARTMENTAL PARKS MANSFIELD OIL COMPANY 746 GALLONS OF DIESEL 2,088.30
1851 GALLONS OF GAS 5,189.71
343 GALLONS OF DIESEL 960.51
399 GALLONS OF DIESEL 1,263.09_
TOTAL: 9,501.61
PARKS & RECREATION PARKS CENTRAL TURF & IRRIGATION SUPPLY VALVE ASSEMBLY FOR VETS 60.10
IRRIGATION HEADS FOR VETS 118.20
MISC IRRIGATION SUPPLIES 356.35
TRI-STATE BOBCAT, INC. TOOL CAT RIM 117.00
WHEEL STUDS 100.00
AA AUTO TECHNICIANS, INC. NEW RADIATOR IN 09 DUMPTRU 1,133.11
MAJESKI PLUMBING & HEATING NEW URINAL AT VETS 332.72
VALLEY CHEVROLET OF HASTINGS, INC. REPAIRS TO 08 CHEV 1,732.36
PIONEER MANUFACTURING CO., INC. FIELD PAINT 698.00
SCHLOMKA'S PORTABLE RESTROOMS & MOBILE SERVICE FOR APRIL 2018 113.00
VI-01
06-14-2018 10:51 AM 10-02 COUNCIL REPORT PAGE: 4
DEPARTMENT FUND VENDOR NAME DESCRIPTION AMOUNT_
SERVICE FOR MAY 2018 2,304.00
SUN LIFE ASSUANCE COMPANY OF CANADA JULY 2018 LIFE INS 58.95
JULY 2018 LTD INSURANCE 122.03
ENTERPRISE FM TRUST VEHICLE LEASES FOR CITY DE 484.53
SOPHIA GREEN SAND VOLLEYBALL REF 120.00
TAELER MCVICKER SAND VOLLEYBALL REF 144.00
JOSIE JEAN WOJTOWICZ SAND VOLLEYBALL REF 144.00
NAPA AUTO PARTS GREESE & TUNE UP 58.98
ANTI FREEZE FOR 5910 67.96
FUEL FITLERS FOR ZERO TURN 6.56
WINDSHIELD WASHER 14.16
C & H SPORT SURFACES INC REPAIR SIX TENNIS COURTS 5,600.00
ARROW BUILDING CENTER TREATED POSTS 92.40
WOOD LATH 38.60
POINTED STAKES 19.80
DALCO SUPPLIES FOR JMF 508.48
ELECTRO WATCHMAN, INC ALARM SYSTEM AT VETS CONTR 264.00
GERTEN GREENHOUSES INC. SHRUBS-COUNCIL RING-ROADSI 239.33
LEAGUE MN CITIES INSURANCE TRUST 3RD QTR INSURANCE 528.52
3RD QTR INSURANCE 5,491.38
3RD QTR INSURANCE 8,074.01
3RD QTR INSURANCE 873.37
3RD QTR INSURANCE 918.35
MIRACLE RECREATION EQUIPMENT CO. BENCHES 1,822.28
MTI DISTRIBUTING COMPANY 5910 SUPPLIES 87.89
HOSE FOR 5910 58.51
RADIATOR HOSE FOR 5910 58.51
REPAIRS TO 5910 444.23
NIEBUR TRACTOR & EQUIPMENT, INC. FENDER KIT FOR KUBOTA TRAC 606.74
MOWER BLADES & SPRING 211.40
BLADES & GEAR FOR KUBOTA M 234.07
SLEEVE 5.89
SOLBERG AGGREGATE COMPANY AG-LIME FOR FIELDS 230.96
TERRYS HARDWARE, INC. SUPPLIES FOR POOL FIX 21.72
STAPLES 3.49
CLEANING SUPPLIES FOR LEVE 20.06
SNAP RING 3.49
2" SOCKET TO PLASTIC 7.99
SAFETY HEADPHONES FOR MOWE 134.98
REBAR & SEALER FOR ROADSID 11.28
CIRCUIT BREAKERS FOR VETS 19.16
CLEANING SUPPLIES FOR PARK 91.32
SUPPLIES FOR TRAIL FIX 26.97
VACKER INC PARK SIGNS 1,250.00
WERNER ELECTRIC VENTURES LLC FANS FOR JMF 1,010.97_
TOTAL: 37,296.16
PARKS & RECREATION AQUATIC CENTER ZEBEC OF NORTH AMERICA, INC. CHAINS-PROTECTIVE COVERING 2,009.95
TRI TECH DISPENSING INC. FRIDGE, FREEZER, ETC. REPA 280.00
HORIZON COMMERCIAL POOL SUPPLY SIKAFLEX 957.60
CREDIT FOR EXPANSION 255.80-
PATCH PLASTER 975.00
RIVER CITY STITCH STAFF UNIFORMS 2,469.80
HOMETOWN ACE HARDWARE CAP 1.84
MAGNET 5.20
GREAT LAKES COCA-COLA DISTRIBUTION, ll POP 804.37
VI-01
06-14-2018 10:51 AM 10-02 COUNCIL REPORT PAGE: 5
DEPARTMENT FUND VENDOR NAME DESCRIPTION AMOUNT_
CREDIT 75.00-
CEMSTONE PRODUCTS CO. CONCRETE FOR POOL REPAIR 115.00
DALCO HAND SANITIZER 73.23
CAN LINERS, ECO CLEANER 269.01
LEAGUE MN CITIES INSURANCE TRUST 3RD QTR INSURANCE 253.02
3RD QTR INSURANCE 2,072.85
MILLER ELECTRICAL INC ELECTRICAL WORK AT POOL 1,475.31
SYSCO, MINNESOTA FOOD FOR CONCESSIONS 3,138.72
FOOD FOR CONCESSIONS 526.84
FOOD FOR CONCESSIONS 673.76
W W GOETSCH ASSOCIATES INC NEW PLAY FEATURE PUMP 6,135.07_
TOTAL: 21,905.77
CABLE CABLE TV SUN LIFE ASSUANCE COMPANY OF CANADA JULY 2018 LIFE INS 1.97
JULY 2018 LTD INSURANCE 4.41
LEAGUE MN CITIES INSURANCE TRUST 3RD QTR INSURANCE 7.50_
TOTAL: 13.88
HERITAGE PRESERVATION HERITAGE PRESERVAT SUN LIFE ASSUANCE COMPANY OF CANADA JULY 2018 LIFE INS 1.62
JULY 2018 LTD INSURANCE 4.11
LEAGUE MN CITIES INSURANCE TRUST 3RD QTR INSURANCE 18.74_
TOTAL: 24.47
FIRE FIRE & AMBULANCE CRAIG LATCH REIMB.-BL DEF FLD-AERIAL L 20.13
DAKOTA COUNTY TREASURER-AUDITOR MAY RADIO LICENSE FEES-PD/ 1,259.82
CLIFTONLARSONALLEN LLP HFDRA AUDIT 2017 PROGRESS 1,900.00
TROPHIES PLUS OF HASTINGS LLC ACCOUNTABILITY TAGS 24.00
SUN LIFE ASSUANCE COMPANY OF CANADA JULY 2018 LIFE INS 22.27
JULY 2018 LTD INSURANCE 55.60
NAPA AUTO PARTS FIRE RESCUE BOAT 1-MATERIA 9.49
KIEL KWIATKOWSKI REIMB.-SAFETY FOOTWEAR 200.00
EMERGENCY RESPONSE SOLUTIONS, LLC SCBA'S PURCHASED W/FED GRA 798,198.56
AMERIPRIDE LINEN & APPAREL SERVICES LINENS 57.59
ASPEN MILLS SCHUTT-UNIFORMS 174.92
GERLACH OUTDOOR POWER EQUIP MOTOR-STARTER FIRE RESC BO 155.00
LEAGUE MN CITIES INSURANCE TRUST 3RD QTR INSURANCE 374.84
3RD QTR INSURANCE 1,021.43
TERRYS HARDWARE, INC. NOZZLE-PRO HOSE FOR STATIO 26.98_
TOTAL: 803,500.63
AMBULANCE FIRE & AMBULANCE DAKOTA COUNTY FINANCIAL SERVICES 2018 TRANSPORT FEES 2,239.00
EXPERT T BILLING INC. 208 ELECTRONIC AMB BILLS 5,616.00
SUN LIFE ASSUANCE COMPANY OF CANADA JULY 2018 LIFE INS 89.08
JULY 2018 LTD INSURANCE 230.16
LEAGUE MN CITIES INSURANCE TRUST 3RD QTR INSURANCE 935.22
3RD QTR INSURANCE 193.04
PRAXAIR DISTRIBUTION-409 OXYGEN 114.76
OXYGEN 133.45_
TOTAL: 9,550.71
LEDUC LEDUC HISTORIC EST SUN LIFE ASSUANCE COMPANY OF CANADA JULY 2018 LIFE INS 0.98
JULY 2018 LTD INSURANCE 2.09
ECOLAB PEST ELIMINATION DIVISION CONTRACTED PEST CONTROL-LD 124.58
LEAGUE MN CITIES INSURANCE TRUST 3RD QTR INSURANCE 13.12
3RD QTR INSURANCE 331.73_
TOTAL: 472.50
VI-01
06-14-2018 10:51 AM 10-02 COUNCIL REPORT PAGE: 6
DEPARTMENT FUND VENDOR NAME DESCRIPTION AMOUNT_
EDA/HRA HRA REDEVELOPMENT LEAGUE MN CITIES INSURANCE TRUST 3RD QTR INSURANCE 1,630.55
3RD QTR INSURANCE 148.06_
TOTAL: 1,778.61
ECONOMIC DEVELOPMENT ECONOMIC DEV-IND. SUN LIFE ASSUANCE COMPANY OF CANADA JULY 2018 LIFE INS 11.46
JULY 2018 LTD INSURANCE 16.16
LEAGUE MN CITIES INSURANCE TRUST 3RD QTR INSURANCE 112.45_
TOTAL: 140.07
PUBLIC WORKS 2018 IMPROVEMENTS BCM CONSTRUCTION, INC. 2018-1 NEIGHBORHOOD PROJEC 115,388.25
GLOBAL SPECIALTY CONTRACTORS RR PH 3.1 PAY EST 2 113,161.33_
TOTAL: 228,549.58
NON-DEPARTMENTAL WATER MISCELLANEOUS V PINGION, MICHAEL/PAM 12-831150-01 70.00
DAGASTINO, SCOTT 13-511020-00 61.04
LESTER, CHRIS 17-626000-04 182.19
JURRENS, JAMES 20-067000-01 72.07
BERTSCH, TOD/NANCY 16-248428-03 13.95_
TOTAL: 399.25
PUBLIC WORKS WATER CRESCENT ELECTRIC SUPPLY COMPANY LAMPS 242.60
ERIC KRAMER SAFETY BOOT-AMAZON 159.95
SUN LIFE ASSUANCE COMPANY OF CANADA JULY 2018 LIFE INS 30.72
JULY 2018 LTD INSURANCE 64.01
FOCUS ENGINEERING, INC. 4/29-5/26/18 RETAINER FEE 1,440.00
HOMETOWN ACE HARDWARE MOP, CLEANER 17.65
UNITED PROMOTIONS MATT LINDEMAN-HATS 31.90
JOE SPAGNOLETTI & MATT LIN 101.85
TRAUT COMPANIES WELL #7 REHAB 2,029.25
FERGUSON ENTERPRISES INC NIPPLES 39.60
GOPHER STATE ONE-CALL INC MAY LOCATES 486.00
GRAPHIC DESIGN MAY 2018 UTILITY BILLING 82.00
LEAGUE MN CITIES INSURANCE TRUST 3RD QTR INSURANCE 1,311.93
3RD QTR INSURANCE 431.06
3RD QTR INSURANCE 431.06
TWIN CITY WATER CLINIC IN MAY 2018 BACT SAMPLING 338.00_
TOTAL: 7,237.58
PUBLIC WORKS WASTEWATER SUN LIFE ASSUANCE COMPANY OF CANADA JULY 2018 LIFE INS 23.78
JULY 2018 LTD INSURANCE 49.36
FOCUS ENGINEERING, INC. 4/29-5/26/18 RETAINER FEE 1,440.00
GRAPHIC DESIGN MAY 2018 UTILITY BILLING 82.00
LEAGUE MN CITIES INSURANCE TRUST 3RD QTR INSURANCE 2,380.22
3RD QTR INSURANCE 224.90
3RD QTR INSURANCE 318.61
MCES WASTEWATER SERV-JULY 2018 102,794.36
PINE BEND PAVING, INC. BAILEY/6TH ST, 1206 N FRON 5,550.00
ZIEGLER, INC. TRANSFORMER, SHIPPING 210.55_
TOTAL: 113,073.78
PUBLIC WORKS STORM WATER UTILIT SUN LIFE ASSUANCE COMPANY OF CANADA JULY 2018 LIFE INS 23.12
JULY 2018 LTD INSURANCE 50.06
FOCUS ENGINEERING, INC. 4/29-5/26/18 RETAINER FEE 480.00
BARR ENGINEERING CO. VERMILLION RIVER DREDGING 7,189.40
GRAPHIC DESIGN MAY 2018 UTILITY BILLING 82.00
LEAGUE MN CITIES INSURANCE TRUST 3RD QTR INSURANCE 2,249.03
VI-01
06-14-2018 10:51 AM 10-02 COUNCIL REPORT PAGE: 7
DEPARTMENT FUND VENDOR NAME DESCRIPTION AMOUNT_
PINE BEND PAVING, INC. BAILEY/6TH ST, 1206 N FRON 2,160.00
QUALITY FLOW SYSTEMS, INC. STORM PUMP, BEARINGS, RING 5,211.00_
TOTAL: 17,444.61
PARKS & RECREATION ARENA SUN LIFE ASSUANCE COMPANY OF CANADA JULY 2018 LIFE INS 13.10
JULY 2018 LTD INSURANCE 27.48
NAPA AUTO PARTS OIL SEAL 11.10
OIL SEALS, PAINT, MUFFLER 42.01
LEAGUE MN CITIES INSURANCE TRUST 3RD QTR INSURANCE 1,293.19
3RD QTR INSURANCE 93.74
R & R SPECIALTIES, INC. ZAMBONI PARTS 44.90
TERRYS HARDWARE, INC. PAINT BRUSHES 5.45
WAX, PAINT, BRUSH 14.56
GRINDING WHEEL 5.98
PADLOCK 6.49_
TOTAL: 1,558.00
PUBLIC WORKS HYDRO ELECTRIC SUN LIFE ASSUANCE COMPANY OF CANADA JULY 2018 LIFE INS 2.95
JULY 2018 LTD INSURANCE 6.63
HOMETOWN ACE HARDWARE HEAT SHRINK TUBE KIT 13.01
LEAGUE MN CITIES INSURANCE TRUST 3RD QTR INSURANCE 149.94_
TOTAL: 172.53
NON-DEPARTMENTAL ESCROW - DEV/ENG/T FOCUS ENGINEERING, INC. CATURIA-SMIDT FUNERAL HOME 73.50
GREAT RIVERS LANDING PROJE 122.50
SOUTH PINES 9TH 147.00
WALLIN 16TH ADDITION 441.00
MCSHANE DENTAL/WH. ASPEN 906.50_
TOTAL: 1,690.50
=============== FUND TOTALS ================
101 GENERAL 80,106.75
200 PARKS 46,797.77
201 AQUATIC CENTER 21,905.77
205 CABLE TV 13.88
210 HERITAGE PRESERVATION 24.47
213 FIRE & AMBULANCE 813,051.34
220 LEDUC HISTORIC ESTATE 472.50
404 HRA REDEVELOPMENT 1,778.61
407 ECONOMIC DEV-IND. PK 140.07
478 2018 IMPROVEMENTS 228,549.58
600 WATER 7,636.83
601 WASTEWATER 113,073.78
603 STORM WATER UTILITY 17,444.61
615 ARENA 1,558.00
620 HYDRO ELECTRIC 172.53
807 ESCROW - DEV/ENG/TIF-HRA 1,690.50
--------------------------------------------
GRAND TOTAL: 1,334,416.99
--------------------------------------------
TOTAL PAGES: 7
VI-01
City Council Memorandum
To: Mayor Hicks & City Council Members
From: Adeline Schroeder, Deputy City Clerk
Date: June 14, 2018
Item: Renewal of 2018/2019 Liquor Licenses
Council Action Requested:
Approve the attached Exhibit A, 2018/2019 Liquor License Renewals.
Background Information:
Liquor licenses have a July 1– June 30 license period. For the 2018/2019 license term, renewal
notices have been processed. Licensees must complete all renewal paperwork, pay any current
and outstanding fees, and submit appropriate insurance paperwork to be eligible for a license
renewal. In cases where minor renewal information may be missing (e.g. a form is missing a
signature), staff generally recommends approval of the license renewal contingent upon those
minor items being addressed before the renewal information is submitted to the State of
Minnesota. Infrequently, a licensee has not completed the renewal process sufficiently or has
chosen not to renew their license, and staff would recommend that liquor license not be renewed
at this time. In that case, the liquor license would expire on June 30 of the current license year.
That expiration does not preclude a licensee from completing the paperwork and applying for a
liquor license at a later date.
Financial Impact:
All appropriate fees have been paid and have been included as part of the 2018 budget process.
Advisory Commission Discussion:
N/A
Council Committee Discussion:
N/A
Attachments:
• Resolution
• Exhibit A
VI-02
CITY OF HASTINGS
Dakota County, Minnesota
RESOLUTION 06- -18
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HASTINGS
APPROVING 2018/2019 LIQUOR LICENSE RENEWALS
WHEREAS, on-sale, off-sale, club, wine and 3.2 liquor licenses must be renewed on an annual
basis; and
WHEREAS, the license year runs from July 1, 2018 to June 30, 2019; and
WHEREAS, the following establishments as listed on Exhibit A have complied with all liquor
license renewal requirements, including proper insurance and full payment of fees; and
WHEREAS, if a license is missing any required information for their liquor license renewal, then the
City Clerk is authorized to hold the application for submittal to the State of Minnesota for final
approval until all required elements are submitted.
NOW, THEREFORE BE IT RESOLVED, by the City Council of the City of Hastings that the
Mayor and the City Clerk be authorized and directed to sign this resolution, showing approval of
2018/2019 On-Sale, 3.2, Club and other liquor license renewal applicants, upon all required
paperwork and fees being submitted.
ADOPTED BY THE CITY COUNCIL OF HASTINGS, MINNESOTA THIS 18th DAY OF
JUNE, 2018.
Ayes:
Nays:
Absent:
Paul J. Hicks, Mayor
ATTEST:
Julie Flaten, City Clerk (SEAL)
VI-02
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VI-02
City Council Memorandum
To: Mayor Hicks & City Council Members
From: Adeline Schroeder, Deputy City Clerk
Date: June 14, 2018
Item: Renewal of 2018/2019 Tobacco Licenses
Council Action Requested:
Approve the attached Tobacco License renewal resolution.
Background Information:
Council is requested to approve the Tobacco Licenses for July 1, 2018 – June 30, 2019 which
is the license year as listed in the attached resolution. Licensees must complete all renewal
paperwork, pay any current and outstanding fees to be eligible for a license renewal. In cases
where minor renewal information may be missing (e.g. a form is missing a signature), staff
generally recommends approval of the license renewal contingent upon those minor items being
addressed before the renewal. Infrequently, a licensee has not completed the renewal process
sufficiently or has chosen not to renew their license, and staff would recommend that tobacco
license not be renewed at this time. In that case, the tobacco license would expire on June 30th
of the current license year. That expiration does not preclude a licensee from completing the
paperwork and applying for a tobacco license at a later date.
Financial Impact:
All appropriate fees have been paid and have been included as part of the 2018 budget process.
Advisory Commission Discussion:
N/A
Council Committee Discussion:
N/A
Attachments:
• Resolution
VI-03
CITY OF HASTINGS
Dakota County, Minnesota
RESOLUTION 06- -18
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HASTINGS
APPROVING 2018/2019 TOBACCO LICENSES
WHEREAS, on an annual basis, establishments must apply for and be approved to sell tobacco and
tobacco-related paraphernalia within the City of Hastings; and
WHEREAS, the license year runs from July 1, 2018 to June 30, 2019; and
WHEREAS, if a license is missing any required information for their tobacco license renewal, then
the City Clerk is authorized to hold the application for final approval until all required elements are
submitted.
WHEREAS, the following applicants have applied for a tobacco license renewal for the 2016/2017
license year:
Coborn’s Liquor Store, 225 33rd St. W.
Coborn’s Superstore, 225 33rd St. W.
Cub Foods, 1729 Market Blvd.
Cochran Receiving Center, 1294 18th St. E Bldg. 1
Hastings Holiday, 1500 Vermillion St.
House of Wines, 1225 Vermillion St.
Jake’s Discount Liquor, 1608 Vermillion St.
Kwik Trip #249, 1630 Vermillion St.
LiQuiVape, 1318 Vermillion St.
Little Duke’s Gas Station, 225 33rd St. W
M & H Gas Station, 1402 Vermillion St.
MGM Liquor, 1250 S Frontage Rd.
Rudy’s at the Pines, 2015 Westview Dr.
SuperAmerica #4486, 1390 S Frontage Rd.
SuperAmerica #4539, 215 33rd St. W
Tobacco Tree, Inc., 1769 Market Blvd.
Vets Home, 1200 18th St. E
Walgreens, 1017 Vermillion St.
Wal-Mart, 1752 N Frontage Rd.
NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
HASTINGS AS FOLLOWS:
That the Mayor and the City Clerk be authorized to sign licenses showing approval of 2018/2019
tobacco license renewal applicants, upon all required paperwork and fees being submitted, to operate as a
VI-03
licensed tobacco establishment for the period of July 1, 2018 through June 30, 2019, unless revoked by the
City Council.
ADOPTED BY THE CITY COUNCIL OF HASTINGS, MINNESOTA THIS 18th DAY OF JUNE,
2018.
Ayes:
Nays:
Absent:
Paul J. Hicks, Mayor
ATTEST:
Julie Flaten, City Clerk (SEAL)
VI-03
City Council Memorandum
To: Mayor Hicks & City Councilmembers
From: Adeline Schroeder, Deputy City Clerk
Date: June 13, 2018
Item: Massage License for Jolynn Marie Peck
Council Action Requested:
Approve the attached resolution approving a Massage License for Jolynn Peck.
Background Information:
Jolynn Peck has completed all necessary paperwork for a Massage License and a
background check has been successfully completed.
Financial Impact:
The background license fee has been paid and the prorated license fee will be paid before
issuance of a Massage License.
Advisory Commission Discussion:
N/A
Council Committee Discussion:
N/A
Attachments:
Resolution
VI-04
(SEAL)
CITY OF HASTINGS
DAKOTA COUNTY, MINNESOTA
RESOLUTION 06- -18
RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF HASTINGS
APPROVING A MASSAGE LICENSE FOR
JOLYNN MARIE PECK
WHEREAS, Jolynn Marie Peck has made application for a massage therapy
license; and
WHEREAS, Ms. Peck proposes to work at Sequence Massage and Bodywork, 117
3rd Street West, Hastings; and
WHEREAS, Ms. Peck has had a background investigation conducted by the
Hastings Police Department.
NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF HASTINGS AS FOLLOWS;
That the Mayor and the City Clerk be authorized to sign a license authorizing Jolynn
Marie Peck to operate as a licensed massage therapist for the period of June 19th to
December 31, 2018 in Hastings.
ADOPTED BY THE CITY COUNCIL OF HASTINGS, MINNESOTA, THIS 19th
DAY OF JUNE 2018.
Ayes:
Nays:
Absent:
Paul J. Hicks,
Mayor
Julie Flaten, City Clerk
VI-04
City Council Memorandum
To: Mayor Hicks & City Council Members
From: Sarah Hodder, Deputy City Clerk/HR Technician
Date: June 14, 2018
Item: Special Event Request – Hastings Rotary Club
Council Action Requested: Consider the request by the Hastings Rotary Club for a Special Event
Designation on Thursday September 6-Friday September 7, 2018 for a concert featuring Hairball.
Background Information:
The Hastings Area Rotary Club is requesting exclusive use of Levee Park, the City’s downtown parking lot,
and part of Sibley Street located north of the alley adjacent to the American Legion Club for a special
event featuring live music with food and liquor vendors. The event organizers have indicated that they
have shared their proposed plan with the DBA President and Legion and Onion Grille representatives and
those entities are supportive of the Rotary’s requests.
Rotary’s request and map is attached for council review.
City staff has been working with the Rotary organizers on the logistics of the proposed event and
recommends consideration of the following as conditions should a special event be designated:
All items identified by the Rotary to be completed as indicated
Written confirmation has been acquired from private property owner of acceptance of Rotary’s
use of property for the event.
The City parking lot and the public spaces in front of the American Legion on Sibley Street, and
Levee Park will be reserved for exclusive use of the event organizers beginning at noon through
midnight on Friday September 7th.
Rotary will provide signage indicating one-way traffic in the alley from Ramsey to Sibley and
Tyler to Ramsey and Do Not Enter signs at the exit of those alleys
City staff will have signs made and posted to indicate parking restriction signs to warn public of
the lot closures. Signs will be installed by Wednesday, September 5th and costs incurred by the
City will be reimbursed by the Rotary according to the Special Event Policy.
Music will be from 5:00 PM-11:00 PM.
The alley north of Second Street will allow traffic one-way from west to east.
Medical service will be provided by Allina. Event organizers are to facilitate coordination between
Allina and City Fire/EMS staff in advance of the event. This should occur and conditions be
VI-05
confirmed in writing a minimum of 1 week in advance of the event. City Fire/EMS staff will not be
providing EMS service on site.
City restroom facilities will remain open but will not be staffed by City personnel. Additional port-
a-potties will be supplied by the Rotary.
Water access can be provided via City hydrant with a meter. Coordination on water access
between event organizers and City staff will occur the day before or the morning of the event.
Those costs will be borne by the Rotary.
The Rotary will need to complete all applicable paperwork to be issued a temporary liquor
license. Additionally, event organizers must comply with the conditions outlined by Chief Schafer
(or designee) with respect to private security and City Police assistance for the event. These
costs will be borne by the Rotary.
The Rotary will utilized trained and qualified public safety volunteers for event security in lieu of
Hastings PD services.
Neighborhood notification will be provided by the Rotary. This distribution will include the date
and times of the event/closures and will be done a week prior to the event.
All garbage generated on site will be disposed of by the Rotary’s contracted hauler, including City
cans that are currently provided in the special event area.
Any tents or other items which would need to be secured must be done through use of weights
(not stakes) and coordinated with our P&R Department liaison.
The City and Rotary will exchange contact information for any necessary communication on the
day of the event itself. Rotary will be asked to provide a primary contact person(s) who will be
able to make decisions regarding the event and logistics.
Event coordinators and City staff will conduct a meeting approximately two weeks in advance
with Rotary Decision makers and City staff to run through final logistics and questions.
Insurance certificate naming the City as an additional insured will be provided in the limits
provided by the City’s insurance agent.
In lieu of payment of fees for the Rotary’s exclusive use of Levee Park, the parking lot, and Sibley
Street north of the alley by the American Legion club, the City is listed as a primary sponsor of
the event.
Any other reasonable conditions as determined by staff.
Financial Impact:
The Rotary has requested complete waiver of any fees related to reserving Levee Park, the City’s parking
lot, and Sibley Street north of the alley by the American Legion Club. If that is acceptable to the City
Council, City staff recommends that the City of Hastings be listed as a primary sponsor of the event. This
would include the City’s name and logo on advertisements for the event. This coordination would be done
with the City's Communications staff.
There will be some fees associated with the event which will be charged back to the Rotary in alignment
with the City’s adopted fee schedule.
Advisory Commission Discussion:
VI-05
Council Committee Discussion:
Attachments:
Rotary’s Request
Map of Proposed event
Resolution
VI-05
City Council Memorandum
To: Mayor Hicks & City Councilmembers
From: Adeline Schroeder, Deputy City Clerk
Date: June 13, 2018
Item: Temporary One-Day Gambling Permit for Hastings MN Area Rotary Club on
September 7, 2018
Council Action Requested:
Approve the attached resolution approving a one-day temporary gambling permit for the
Hastings MN Area Rotary Club to be held at Hastings Levee Park, 20 Ramsey Street,
Hastings on September 7, 2018.
Background Information:
The Hastings MN Area Rotary Club has submitted an application for a one-day temporary
gambling permit for September 7, 2018.
Financial Impact:
The $25.00 fee has been paid.
Advisory Commission Discussion:
N/A
Council Committee Discussion:
N/A
Attachments:
Resolution
VI-05
CITY OF HASTINGS
DAKOTA COUNTY, MINNESOTA
RESOLUTION NO. 6- -18
RESOLUTION APPROVING THE APPLICATION BY
THE HASTINGS MN AREA ROTARY CLUB FOR A
TEMPORARY ONE-DAY GAMBLING PERMIT
WHEREAS, the Hastings MN Area Rotary Club has presented an application to the City of
Hastings for a one day temporary gambling permit on September 7, 2018 to be held at Levee Park,
20 Ramsey Street, Hastings; and;
WHEREAS, the Minnesota Alcohol and Gambling Enforcement Division requires a
resolution be passed to approve these request; and
WHEREAS, an application for a one day temporary gambling permit has been presented;
WHEREAS, the required fee of $25.00 has been paid.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hastings that
the Mayor and City Clerk are authorized and directed to sign this resolution and forward to the
appropriate agency, showing the approval of this application.
Ayes:
Nays:
Absent:
Whereupon said resolution was declared duly passed and adopted on the 19th day of June,
2018.
__________________________
Julie Flaten, City Clerk _______________________
Paul J. Hicks, Mayor
(SEAL)
VI-05
5/22/18
Mayor Hicks and City Council Members:
The Hastings Area Rotary Club and United Heroes League are requesting Council approval to
hold our 3rd annual evening concert at the Rotary Pavilion on Friday, September 7.
As in past years, our fundraising concert event would run from 5:00 PM to 11:00 PM. In
addition to live music, our event will include food vendors and alcoholic beverage sales. We
would utilize Levee Park and the adjacent downtown parking lot (see the enclosed site layout
and event plan).
In addition to requesting approval for use of the park and the parking lot, the Rotary Club and
United Heroes League is also requesting:
Waiver of the $300 rental fee for the Rotary Pavilion and surrounding park area
Allow use of four MN licensed police officers from other jurisdictions to provide
security for the event – subject to Hasting Police Department approval of the
police officers volunteering to provide security. (Last year’s Hastings PD invoice
for security was $2,050. Utilizing volunteer licensed police officers would allow
us to eliminate this expense and raise more money for community projects and
charitable activities.)
The Hastings Rotary Club and United Heroes League are committed to continuing to grow this
event and attract large crowds of supporters to enjoy our community’s downtown area and
beautiful riverfront amenities. All monies raised from this concert will be used to further the
Rotary mission of service to the community and for United Heroes League to provide support
for military families.
Sincerely,
Tom Montgomery,
Hastings Area Rotary Club President
VI-05
About Our Organizations
For over 36 years, Hastings Area Rotary Club members have
supported community charitable organizations, funded
community projects, and volunteered for community service
events. The Rotary Club provides annual financial support to
Hastings Family Service, the Lewis House shelter, United Way’s literacy program, and
scholarships for Hastings High School seniors.
In addition to envisioning, planning, and fundraising for the construction of the Rotary Pavilion,
the Rotary club has funded:
conversion of the railroad bridge over the Vermillion River gorge to a pedestrian
and bike crossing
installation of decorative bike trail signage
purchase of the viewing scope for the Mississippi River observation platform
re-decking of the Carpenter Nature Center raving overlook
Rotary member’s community service efforts include supporting and staffing over 70 annual
Let’s Go Fishing events - taking seniors on outings on the Mississippi and St. Croix rivers; annual
cleanup of Vermillion Falls and Old Mill parks; tree planting at the High School athletic fields;
and play structure assembly at the Lewis House.
United Heroes League is a Hastings based charitable organization
that actively works to ensure that children of military members
are afforded every opportunity to participate in sports. United
Heroes league has provided over $3 million worth of free sports
equipment, game tickets to college and professional sporting
events, cash grants, and summer camps to military families across
the US and Canada. Much more information about their mission, programs, and special events
can be found on their website at www.UnitedHeroesLeague.org .
VI-05
HASTINGS AREA ROTARY
Schedule of Events
Friday September 7th
o Warm up band or DJ
o Hairball
o VIP tent activities
5:00 to 8:00 PM
o Warmup Band or DJ
8:30 to 10:30PM
o Hairball
Levee Park and Adjacent Parking Lot Usage – requested to be closed for the music
event on September 7th from noon to midnight
Thursday Night preparations
Setup stage (would like to start as early as possible that evening) and start fencing
Friday preparations
Finish installing fencing around the perimeter as shown on the attached location
drawing.
Setup Beer Garden and Food Vendors
Complete stage and sound setup
Install Tents
Install required signage
Close off parking lot at noon Friday September 7th. CITY TO PREPOST NO PARKING
SIGNS BY WED MORNING (9/5).
Bring in port-o-potties and additional trash receptacles
After Event Clean-up
Friday night:
o Empty trash receptacles into contracted Tennis dumpster
o Pick up trash and litter in park
o Open up riverfront trail
o Remove chairs from pavilion seating area
Saturday – all cleanup to be completed by noon
o Take down event fencing
o Additional clean-up as needed
o Vendor to remove port-o-potties
VI-05
o Vendor to remove dumpster
o Vendor to disassemble and remove stage
Monday
o Vendor to pick up signage
Alcohol Sales and Vendors
Patrons will not be allowed to bring their own alcohol to event – coolers and bags will
be checked at the admission gates.
Alcoholic beverages will not be permitted to leave the park.
ID’s to be checked to ensure compliance with alcohol consumption laws. Wrist bands
will be used to verify compliance with age requirements.
Proof of insurance for temporary liquor sales will be provided to City staff.
Event Security
4 MN licensed police officers from other jurisdictions to provide security for the event –
subject to Hasting Police Department approval of the police officers volunteering to
provide security.
United Heroes League will be providing addition security. They will have a crew of 12
military personnel who are on leave that have extensive security background to
supplement the Police Department personnel.
Traffic Control
As required by City
Event Coordination
The American Legion Club and The Onion Grille have been contacted about the closing
of the Downtown parking lot. They both support the plan and the music event.
Permission has been granted by Bob Abdo for use of his property for the event.
VI-05
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1.02015-2 RIVERFRONT RENAISSANCE IMPROVEMENTS - PHASE 2
CHASKA, MN RAMSEY, MN MAPLEWOOD, MN BAXTER, MN ROCHESTER, MN
MANKATO, MN FAIRMONT, MN SLEEPY EYE, MN BURNSVILLE, MN WILLMAR, MN
AMES, IA SPENCER, IA DES MOINES, IA FARGO, NDΞBolton & Menk, Inc. 2014, All Rights Reserved
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VI-05
City Council Memorandum
To: Mayor Hicks & City Council Members
From: Adeline Schroeder, Deputy City Clerk
Date: June 13, 2018
Item: 2018 Fireworks License
Council Action Requested:
Approve the attached resolution approving an application from Coborn’s, Inc.,225 W. 33rd
Street, Hastings.
Background Information:
Coborn’s, Inc. has made application for a Fireworks License to sell fireworks at 225 W. 33rd
Street, Hastings. Applicant has been made aware of City Ordinance requirements. Before
issuance of a license an inspection by the Fire Marshal will be completed.
Financial Impact:
Applicant has paid the required $100.00 fee.
Advisory Commission Discussion: N/A
Council Committee Discussion: N/A
Attachments:
• Resolution
VI-06
CITY OF HASTINGS
COUNTY OF DAKOTA, MINNESOTA
RESOLUTION 06-____-18
RESOLUTION APPROVING A FIREWORKS LICENSE
FOR COBORN’S, INC. WITHIN THE CITY OF HASTINGS
WHEREAS, Coborn’s, Inc. has applied for a Fireworks License for the storage
and sale of fireworks at 225 W. 33rd Street, within the City of Hastings; and
WHEREAS, The City Council of the City of Hastings has established a licensing
process; and
WHEREAS, the appropriate licensing fees have been paid and the application
paperwork has been reviewed by the Hastings Fire Marshal.
NOW THEREFORE, BE IT RESOLVED, by the City Council of the City of
Hastings, that Coborn’s, Inc. is hereby authorized to store and sell fireworks in
compliance with local and state regulations until December 31, 2018 at Coborn’s, Inc.,
225 W. 33rd Street, Hastings, MN. 55033.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF HASTINGS,
MINNESOTA THIS 19th DAY OF JUNE, 2018.
Ayes:
Nays:
Absent:
_______________________
Paul J. Hicks,
Mayor
_____________________
Julie Flaten,
City Clerk
(SEAL)
VI-06
City Council Memorandum
To: Mayor Hicks & City Councilmembers
From: Adeline Schroeder, Deputy City Clerk
Date: June 14, 2018
Item: Outdoor Music Request and Liquor License Amendment –DuGarel’s
Council Action Requested:
Approve the attached resolution for a liquor license amendment and outdoor music between
8 p.m. and Midnight. at DuGarel’s, 3475 Vermillion Street as part of Rivertown Days on July 20
and 21, 2018.
Background Information:
DuGarel’s has previously been allowed to have outdoor music within a tent and been approved
to have a liquor license amendment as part of Rivertown Days Event. City staff has reviewed the
request and recommend approval of the event with the following conditions:
• Access to and egress from the alcohol service areas must be staffed with security
personnel at all times during service hours. DuGarel’s staff/security are to wear
recognized shirts to distinguish them as employees and security.
• The access and exit points must be staffed during all hours of business operation.
• Security personnel are expected to immediately report to the Hastings Police Department
any traffic safety issues, disorderly conduct, or criminal behavior that may affect the
safety of the event organizers, attendees, or the surrounding community.
• Walkie talkies must be issued to door staff so they can be in constant communication
with one another.
• ID scanners will be used to ensure compliance with the Minnesota alcohol consumption
possession statutes.
• Outdoor security cameras will be in place. All video on the new system will be kept for 3
weeks.
• Alcoholic beverages may not be permitted outside the designated/fenced area.
• No party buses.
• Three security personnel are to be staffed as often as possible.
• For the RTD event five additional security guards from ASIA Security will be hired in
addition to four security guards of DuGarel’s. All security guards will have walkie
talkies to communicate with each other at all times.
• All staff that closes or deals with serving alcohol attended responsible beverage server
training, even if they attended with the last 3 years.
• Keep the trespass list at the front door visible and accessible to all staff.
VI-07
• Parking to be better regulated by the door staff/bartenders/servers. They will take breaks
in the front parking lot and walk the perimeter.
• At closing time the Security Staff will remain in the parking lot until all patrons have left.
• Last call will by 1:35 am.
• Approve an Outdoor Music application. The request is for music until 12 midnight
which is consistent with previous Council action. The layout is attached.
• Proof of insurance for the temporary liquor sales must be received by City staff in
advance of the events.
• Tent inspection by the Fire/EMS Department to address proper safety items prior to the
event.
Financial Impact:
Required fee of $50.00 for a two day liquor license amendment must be paid prior to the event.
Advisory Commission Discussion:
N/A
Council Committee Discussion:
N/A
Attachments:
• Resolution
VI-07
CITY OF HASTINGS
DAKOTA COUNTY, MINNESOTA
RESOLUTION NO. 6- -18
RESOLUTION APPROVING LIQUOR LICENSE AMENDMENT AND OUTDOOR MUSIC
FOR DuGAREL’S ON JULY 20 AND 21, 2018
WHEREAS, Ms. Jessie Ritter on behalf of DuGarel’s has presented application to the City of
Hastings to amend the liquor license to allow for an outdoor music and serving alcohol within the
confines of a fenced area as submitted to the City at the DuGarel’s, located at 3475 Vermillion Street,
Hastings, MN 55033 on July 20 and 21, 2018;
WHEREAS, a written request has been submitted; along with a map of the proposed layout; and
WHEREAS, staff recommends approval of DuGarel’s request with the following conditions:
Access to and egress from the alcohol service areas must be staffed with security
personnel at all times during service hours. DuGarel’s staff/security are to wear
recognized shirts to distinguish them as employees and security.
The access and exit points must be staffed during all hours of business operation.
Security personnel are expected to immediately report to the Hastings Police
Department any traffic safety issues, disorderly conduct, or criminal behavior that may
affect the safety of the event organizers, attendees, or the surrounding community.
Walkie talkies must be issued to door staff so they can be in constant communication
with one another.
ID scanners will be used to ensure compliance with the Minnesota alcohol consumption
possession statutes.
Outdoor security cameras will be in place. All video on the new system will be kept for
3 weeks.
Alcoholic beverages may not be permitted outside the designated/fenced area.
No party buses.
Three security personnel are to be staffed as often as possible.
For the RTD event five additional security guards from ASIA Security will be hired in
addition to four security guards of DuGarel’s. All security guards will have walkie
talkies to communicate with each other at all times.
All staff that closes or deals with serving alcohol attended responsible beverage server
training, even if they attended with the last 3 years.
Keep the trespass list at the front door visible and accessible to all staff.
Parking to be better regulated by the door staff/bartenders/servers. They will take breaks
in the front parking lot and walk the perimeter.
At closing time the Security Staff will remain in the parking lot until all patrons have
left.
Last call will by 1:35 am.
Approve an Outdoor Music application. The request is for music until 12 midnight
which is consistent with previous Council action. The layout is attached.
VI-07
Proof of insurance for the temporary liquor sales must be received by City staff in
advance of the events.
Tent inspection by the Fire/EMS Department to address proper safety items prior to the
event.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hastings that the
Mayor and City Clerk are authorized and directed to sign this resolution with the conditions as outlined
above.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF HASTINGS THIS 18th DAY OF
JUNE, 2018.
Ayes:
Nays:
Absent:
________________________________
Paul J. Hicks, Mayor
_________________________________
Julie Flaten, City Clerk (SEAL)
VI-07
CityCouncilMemorandum
To MayorHicks CityCouncilmembers
From JulieFlaten AdministrativeServicesDirector
Date June18 2018
Item SpecialCityCouncilMeetingstoCanvass2018ElectionResults
CouncilActionRequested
ScheduletwospecialCityCouncilmeetingsforThursday August16andFriday
November9 2018forthepurposeofcanvassingthelocalresultsofthePrimaryand
GeneralElections
BackgroundInformation
BystatutetheCityCouncilmustcanvassthelocalresultsofthePrimaryandGeneralthElectionswithinaspecifiedtimeperiodAttheAugust16meetingtheresultsforthe
raceofMayorwillbecanvassedtonarrowthechoicesfromthreecandidatestotwoforththeGeneralElectioninNovemberAttheNovember9meetingtheresultsfortheraces
ofMayorandAtLargeCouncilmemberwillbecanvassed Aquorumisneededateach
meeting Themeetingsarebriefandwillbeheldat730am intheVolunteerRoomat
CityHall
FinancialImpact
NA
AdvisoryCommissionDiscussion
NA
CouncilCommitteeDiscussion
NA
Attachments
NA
VI-08
CITY OF HASTINGS
DAKOTA COUNTY, MINNESOTA
RESOLUTION 06- -18
A RESOLUTION EXPRESSING ACCEPTANCE OF AND APPRECIATION OF
A DONATION TO THE PARKS AND RECREATION DEPARTMENT
WHEREAS, Chuck Spavin has presented to the City Parks & Recreation
Department an in-kind donation of two promotional banners and has designated
that this donation be used for Make Music Day; and
WHEREAS, the City Council is appreciative of the donation and
commends Chuck Spavin for his civic efforts.
NOW, THEREFORE BE IT RESOLVED, by the City Council of the City of
Hastings, Minnesota;
1. That the donation is accepted and acknowledged with gratitude; and
2. That the donation will be appropriated for Make Music Day.
Adopted this 18th day of June, 2018
________________________________
Paul Hicks, Mayor
Attest:
____________________________
Julie Flaten, City Clerk
CITY OF HASTINGS
DAKOTA COUNTY, MINNESOTA
RESOLUTION 06- -18
A RESOLUTION EXPRESSING ACCEPTANCE OF AND APPRECIATION OF
A DONATION TO THE PARKS AND RECREATION DEPARTMENT
WHEREAS, Kayla Janssen has presented to the City Parks & Recreation
Department a donation of $800.00 and has designated that this donation be used
for a memorial bench to be placed in a City Park or on a City Trail; and
WHEREAS, the City Council is appreciative of the donation and
commends Kayla Janssen for her civic efforts,
NOW, THEREFORE BE IT RESOLVED, by the City Council of the City of
Hastings, Minnesota;
1. That the donation is accepted and acknowledged with gratitude; and
2. That the donation will be appropriated for a memorial bench to be
placed in a City Park or on a City Trail; and
Adopted this 18th day of June, 2018
________________________________
Paul Hicks, Mayor
Attest:
____________________________
Julie Flaten, City Clerk
VI-10
City Council Memorandum
To: Mayor Hicks & City Council Members
From: Michael T. Schutt, Fire & EMS Director
Date: June 5, 2018
Item: Accept Donation
Council Action Requested: Council is asked to accept a donation of two flower planters from the
Hastings STAARS Program. These planters will be placed at the fire station.
Background Information: STAARS (Students of Transition Age Acquiring Relevant Skills), with the
assistance of high school students, planned and built the planters. They also researched the flowers and
plants to be planted within each planter. The plants were specifically chosen to attract butterflies.
CF Industries provided funding to the STAARS Program to cover the costs associated with their project.
Financial Impact: There is no financial impact to the city for this donation.
Advisory Commission Discussion: N/A
Council Committee Discussion: N/A
Attachments:
Resolution
VI-11
City of Hastings 101 Fourth Street East Hastings, MN 55033-1944 Phone: 651-480-2350
www.hastingsmn.gov
June 18, 2018
Hastings STAARS Program
Ms. Eva Johnson
Hastings Senior High School
200 General Sieben Drive
Hastings, MN 55033
Dear Eva:
Thank you for your recent donation of two planters to the City of Hastings Fire Department. The
City Council recently accepted your generous donation. We are very proud of the services
provided by our firefighters and paramedics within the Hastings community. Your contribution
is greatly appreciated.
Community is defined as “the people with common interests or a common characteristic or
interest living in a particular area.” Thank you for helping to strengthen the Hastings
community through your donation.
Regards,
Paul J. Hicks
Mayor
VI-11
CITY OF HASTINGS
DAKOTA COUNTY, MINNESOTA
RESOLUTION 6- -18
A RESOLUTION EXPRESSING ACCEPTANCE OF AND APPRECIATION OF
A DONATION TO THE HASTINGS FIRE DEPARTMENT
WHEREAS, the Hastings STAARS students have made a donation of two
planters to the fire department;
WHEREAS, the City Council is appreciative of the donation and
commends the participants of the STAARS Program for their civic efforts,
NOW, THEREFORE BE IT RESOLVED, by the City Council of the City of
Hastings, Minnesota;
1. That the donation is accepted and acknowledged with gratitude.
Adopted this 18th day of June 2018.
________________________________
Paul Hicks, Mayor
Attest:
____________________________
Julie Flaten, City Clerk
VI-11
City Council Memorandum
To: Mayor Hicks & City Councilmembers
From: John Hinzman, Community Development Director
Date: June 18, 2018
Item: Order Public Hearing– Vacation of ROW #2018-24 – Adams Street (3rd Street to
Lake Isabel) - Helget Council Action Requested:
Order a public hearing to consider vacating a portion of the Adams Street Right-of-Way
(ROW) between 3rd Street and Lake Isabel as requested by Mike and Jackie Helget,
owners of 1020 East 3rd Street. Upon action by the Council, the public hearing and final approval would be scheduled for the July 9, 2018 City Council Meeting. A simple
majority is necessary for action.
Background Information:
History – The Helget’s recently purchased 1020 East 3rd Street located at the southwest
corner of 3rd and Adams Street and have demolished the home in order to construct a new
home on the site.
Existing Condition – A portion of the eastern half of the 66’ wide ROW was vacated previously to accommodate a home located at 1022 East 3rd Street. The eastern half of
the ROW presently contains a 14’ public roadway and utilities. There are no
improvements or utilities on the western half of the ROW (where the vacation is
requested).
Proposed Condition – Vacate the western half (33’) of the ROW adjacent to the
roadway. The width of the vacation would be reduced to 13’ wide between Lake Isabel
and the end of public roadway to maintain a 20’ ROW to preserve access to the lake.
Vacation Procedure – Hastings Home Rule Charter Section 7.05 regulates the vacation
of streets and alleys. The City Council may consider vacating public ways upon
published and mailed notice to affected property owners.
Recommendation – Approval of the vacation is recommended. The proposed area does not contain any public utilities and the City does not have plans to extend Adams Street
further south. The preservation of a minimum 20’ ROW corridor would maintain public
access to the lake.
Advisory Commission Discussion: N\A
VI-12
Council Committee Discussion: N\A
Attachments:
• Location Map
• Application
LOCATION MAP
VI-12
V
I
-
1
2
City Council Memorandum
To: Mayor Hicks & City Councilmembers
From: John Hinzman, Community Development Director
Date: June 18, 2018
Item: 1st Reading\Order Public Hearing: City Code Amendment – Fence Height
Council Action Requested: Consider 1st Reading and schedule a public hearing of the attached amendment to
Hastings City Code Chapter 155 – Zoning Code pertaining to the height of fences as
follows:
• Add a maximum height of 3.5 feet or 42 inches for fences installed within the front
yard of residentially zoned parcels.
Background Information: The City has a long standing policy of limiting front yard fence height to 42 inches. The
proposed amendment would codify the practice as part of the zoning code. Areas behind
the front of the home (side and rear yard) have an existing height limit of six feet.
Having a shorter fence height within the front yard is common in many zoning codes and
is intended to balance confinement and demarcation needs of the owner while maintaining the front yard view of properties.
Financial Impact:
N\A
Advisory Commission Discussion: The Planning Commission voted 5-0 to recommend approval of the amendment at the
June 11, 2018 meeting with limited discussion. No one spoke for or against the item
during the public hearing.
Council Committee Discussion: N\A
Attachments:
• Draft Ordinance Amendment
VI-13
1
CITY COUNCIL 1ST READING DRAFT
JUNE 18, 2018
ORDINANCE NO._____________, THIRD SERIES
AN ORDINANCE OF THE CITY OF HASTINGS, MINNESOTA AMENDING HASTINGS CITY CODE RELATING TO THE HEIGHT OF FENCES IN RESIDENTIAL ZONING DISTRICTS
BE IT ORDAINED by the City Council of the City of Hastings as follows:
Chapter of the Hastings City Code –Zoning Code is hereby amended as follows
(Additions to the ordinance are underlined, and section numbers may be renumbered):
§ 155.05 APPLICATION OF DISTRICT REGULATIONS.
(F) Fences and walls or hedges. (4) Height restrictions. The maximum height of any residential fence installed within a residential zoning district of the City of Hastings is 6 feet; however fences installed within the front yard are limited to a maximum height of 3.5 feet or 42 inches. Fences installed around swimming pools from ground up must be a minimum of 4 feet high and non-climbable with a self-closing, self-latching gate. Maximum height of all fences shall be in compliance with the city zoning code or as approved by the Planning Commission.
All other sections shall remain unchanged.
ADOPTED by the Hastings City Council on this 9th day of July, 2018
_________________________________
Paul J. Hicks, Mayor
ATTEST:
______________________________________________
Julie Flaten, City Clerk
I HEREBY CERTIFY that the above is a true and correct copy of an ordinance presented
to and adopted by the City of Hastings, County of Dakota, Minnesota, on the 9th day of
July, 2018, as disclosed by the records of the City of Hastings on file and of record in the
office.
VI-13
2
_____________________________________________
Julie Flaten, City Clerk (SEAL) This instrument drafted by:
City of Hastings (JH)
101 4th St. East Hastings, MN 55033
VI-13
City Council Memorandum
To: Mayor Hicks & City Councilmembers
From: John Hinzman, Community Development Director
Date: June 18, 2018
Item: 1st Reading\Order Public Hearing: City Code Amendment – Special Use Permits
Council Action Requested: Consider 1st Reading and schedule a public hearing of the attached amendment to
Hastings City Code Chapters 30 – City Organizations and Chapter 155 – Zoning Code
pertaining to Special Use Permit regulations. Upon action by the City Council, the public
hearing, 2nd reading, and final action would be scheduled for the July 9, 2018 City Council Meeting. Approval requires a simple majority of the City Council.
Background Information:
Proposed changes include:
• Adding a one year “sunset clause” provision to the issuance of new permits. This provision has been a boilerplate condition on the issuance of permits since 2002;
the amendment seeks to codify the provision.
• Adding a limitation for non-use of a permit. Special Use Permits would become null and void if operations ceases for over three years.
• Recording of Special Use Permits with Dakota County. Recording memorializes
the use for future property owners.
Financial Impact: N\A
Advisory Commission Discussion:
The Planning Commission held a public hearing and discussed the amendment at the April 23, 2018. No one provided comment during the public hearing. The Commission voted to table the item to further discuss. On June 11th the Commission continued
discussion voting 5-0 to recommend approval of the attached ordinance. Commissioners
discussed the effect of the change on business flexibility, rationale for recording, and
effect on existing permits. Council Committee Discussion: N\A
Attachments:
• Draft Ordinance Amendment
• Planning Commission Memo – June 11, 2018
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CITY COUNCIL 1ST READING – JUNE 18, 2018
ORDINANCE NO._____________, THIRD SERIES
AN ORDINANCE OF THE CITY OF HASTINGS, MINNESOTA
AMENDING HASTINGS CITY CODE RELATING TO SPECIAL USE PERMITS BE IT ORDAINED by the City Council of the City of Hastings as follows:
Chapter 30 of the Hastings City Code – City Organizations is hereby amended as follows
(Additions to the ordinance are underlined and section numbers may be renumbered):
§ 30.02 BOARD OF ADJUSTMENT AND APPEALS.
(E) Powers and duties. (2) Special use permits. (b) Granting permit. 6. A certified copy of the special use permit shall be recorded with the county. (c) Limitations. 1. In any case where a special use permit has not been established within one year from approval by the Board of Adjustment and Appeals, the permit shall be null and void. 2. In any case where a use authorized by a special use permit is discontinued for a period of three years or longer, the permit shall be null and void.
Chapter 155 of the Hastings City Code – Zoning Code is hereby amended as follows
(Additions to the ordinance are underlined and section numbers may be renumbered):
§ 155.02 DEFINITIONS.
SPECI AL USE. A use that would not be appropriate generally or without restriction throughout the zoning district but, if controlled as to number, area, location, or relation to the neighborhood, would not detract from the public health, safety, and welfare. Special uses may be permitted in a zoning district if specific provision for the special uses is made in this Zoning Ordinance. Conditional Uses and Conditional Use Permits shall have a similar meaning as Special Uses and Special Use Permits. Chapter 30.02, Subd. (E)(2) establishes conditions governing application procedures, granting of permits, and limitations.
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§ 155.53.5 EXTERIOR LIGHTING STANDARDS.
(B) Applicability. For all proposed new land uses, developments, buildings, and structures that require Site Plan or Conditional Special Use Permit approval, all outdoor lighting fixtures shall meet the requirements of the Ordinance. All existing and future lighting shall adhere to the footcandle illumination requirements of subsection (C)(4). Building additions or modifications of twenty-five (25) percent or more in terms of additional dwelling units gross floor area, or parking spaces, either with a single additional or with cumulative additions within a five (5) year period, shall invoke the requirements of this Ordinance for the entire property. All other sections shall remain unchanged. ADOPTED by the Hastings City Council on this 9th day of July, 2018
_________________________________ Paul J. Hicks, Mayor
ATTEST:
______________________________________________
Julie Flaten, City Clerk
I HEREBY CERTIFY that the above is a true and correct copy of an ordinance presented to and adopted by the City of Hastings, County of Dakota, Minnesota, on the 9th day of
July, 2018, as disclosed by the records of the City of Hastings on file and of record in the
office.
_____________________________________________
Julie Flaten, City Clerk
(SEAL)
This instrument drafted by: City of Hastings (JH)
101 4th St. East
Hastings, MN 55033
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To: Planning Commission
From: John Hinzman, Community Development Director
Date: June 11, 2018
Item: Continued: Ordinance Amendment #2018-19 – Special Use Permits
Planning Commission Action Requested
Review a proposed amendment to Hastings City Code Chapters 30 – City Organizations and
Chapter 155 – Zoning Code pertaining to Special Use Permit regulations. Proposed changes
are below, with items amended from the April 23rd meeting in red:
• Adding a one year “sunset clause” provision to the issuance of new permits. This
provision has been a boilerplate condition on the issuance of permits since 2002; the
amendment seeks to codify the provision.
• Adding a limitation for non-use of a permit. Special Use Permits would become null
and void if operations ceases for over three years (previously one year). In addition,
permits issued on properties in which the special use permit is discontinued due to
successive operation of a different use on the property would be null and void (e.g.
if a permit is issued on a property for a repair garage and the repair garage use is
replaced by an office use, the property owner could not revert back to a repair
garage under the original permit). Currently, permits issued, but not utilized for a
number of years may still be valid.
• Recording of Special Use Permits with Dakota County. Recording memorializes the
use for future property owners.
The item was previously scheduled for review at the May 29, 2018 Planning Commission
Meeting, which was cancelled.
Planning Commission Meeting – April 23, 2018
The Planning Commission held a public hearing and reviewed changes at the April 23, 2018
meeting. No one spoke for or against the action during the public hearing. Following are
items discussed at the meeting along with additional research by staff:
• Effect of Proposed Changes on Existing Permits – Discussion of whether the
changes would affect existing special use permits. The City Attorney has researched
the ability of the City to retroactively nullify past permits due to non-use and has not
been able to clearly determine if the City has the power to do so. The City has the
ability to subject new permits to time limits; however applying the proposed
changes to revoke an existing permit due to non-use may trigger a legal challenge.
Is it the intent of the Commission to place time limits on existing permits through
the adoption of this amendment?
Planning Commission Memorandum
VI-14
• Rationale for Recording Permits – Discussion of the purpose of recording permits
and who would do so. The issuance of a Special Use Permit provide for operation of
specific uses that run with the property (not the owner). Recording of a permit as
part of the property record more clearly provides for the uses and limitations to
successive property owners. The City would record permits as part of the
application fee.
• Issuing Permits Directly to the Operator, not the Owner – Discussion of limiting the
extent of a permit to only be valid for the original applicant; permits would not be
able to be transferred to new owners on the same property. Staff has confirmed
that Special Use Permits may not be limited to a specific owner, but must run with
the property.
Special Uses and Special Use Permits
The Zoning Code establishes both “permitted uses” and “special uses” within each zoning
district. Permitted uses are allowed by right, with no further action necessary by the
Planning Commission or City Council. Special uses may be allowed in a particular zoning
district via a Special Use Permit (SUP), subject to public notification, Planning Commission
review and City Council approval. The establishment of certain conditions are often a part
of SUP approval to ensure consistency with the neighborhood. Rights established under a
SUP are transferable to successive property owners (rights run with the property).
Board of Adjustment and Appeals
Under Chapter 30.02 of the City Code, the Board of Adjustment and Appeals is created and
given authority to issue a SUP. The chapter also designates the City Council to act as the
Board of Adjustment and Appeals.
Attachments:
• Ordinance Amendment
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PLANNING COMMISSION DRAFT – June 11, 2018
Changes to April 23rd Draft are in RED
ORDINANCE NO._____________, THIRD SERIES
AN ORDINANCE OF THE CITY OF HASTINGS, MINNESOTA AMENDING HASTINGS CITY CODE RELATING TO SPECIAL USE PERMITS BE IT ORDAINED by the City Council of the City of Hastings as follows:
Chapter 30 of the Hastings City Code – City Organizations is hereby amended as follows (Additions to the ordinance are underlined and section numbers may be renumbered):
§ 30.02 BOARD OF ADJUSTMENT AND APPEALS.
(E) Powers and duties. (2) Special use permits. (b) Granting permit. 6. A certified copy of the special use permit shall be recorded with the county. (c) Limitations. 1. In any case where a special use permit has not been established within one year from approval by the Board of Adjustment and Appeals, the permit shall be null and void. 2. In any case where a use authorized by a special use permit is discontinued ceases operation for a period of one year three years or longer, the permit shall be null and void. In addition, where a use authorized by a special use permit is discontinued due to the successive operat ion of a different use upon the property the permit shall be null and void.
Chapter 155 of the Hastings City Code – Zoning Code is hereby amended as follows (Additions to the ordinance are underlined and section numbers may be renumbered):
§ 155.02 DEFINITIONS.
SPECI AL USE. A use that would not be appropriate generally or without restriction throughout the zoning district but, if controlled as to number, area, location, or relation to the neighborhood, would not detract from the public health, safety, and welfare. Special uses may be permitted in a zoning district if specific provision for the special uses is made in thi s Zoning Ordinance. Conditional Uses and Conditional Use
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Permits shall have a similar meaning as Special Uses and Special Use Permits. Chapter 30.02, Subd. (E)(2) establishes conditions governing application procedures, granting of permits, and limitations.
§ 155.53.5 EXTERIOR LIGHTING STANDARDS.
(B) Applicability. For all proposed new land uses, developments, buildings, and structures that require Site Plan or Conditional Special Use Permit approval, all outdoor lighting fixtures shall meet the requirements of the Ordinance. All existing and future lighting shall adhere to the footcandle illumination requirements of subsection (C)(4). Building additions or modifications of twenty-five (25) percent or more in terms of additional dwelling units gross floor area, or parking spaces, either with a single additional or with cumulative additions within a five (5) year period, shall invoke the requirements of this Ordinance for the entire property. All other sections shall remain unchanged. ADOPTED by the Hastings City Council on this 9th day of July, 2018
_________________________________ Paul J. Hicks, Mayor
ATTEST:
______________________________________________
Julie Flaten, City Clerk
I HEREBY CERTIFY that the above is a true and correct copy of an ordinance presented to and adopted by the City of Hastings, County of Dakota, Minnesota, on the 9th day of
July, 2018, as disclosed by the records of the City of Hastings on file and of record in the
office.
_____________________________________________
Julie Flaten, City Clerk
(SEAL)
This instrument drafted by: City of Hastings (JH)
101 4th St. East
Hastings, MN 55033
VI-14
City Council Memorandum
To: Mayor Hicks & City Councilmembers From: Justin Fortney, City Planner
Date: June 18, 2018
Item: Heritage Preservation Commission- Resignation
Council Action Requested:
The City Council is asked to accept the resignation of HPC Commissioner Ian Martin.
Background Information: Commissioner Ian Martin has served on the HPC since April, 2014. His last day as an
HPC commissioner will be on July 17, 2018, after which time he would be serving as a
Planning Commission member.
Commissioner Martin was a valuable commissioner and would have liked to stay on the HPC, but has applied for and been recommended to serve on the Planning Commission.
Staff will advertise for a new HPC commissioner.
Financial Impact: None
Advisory Commission Discussion:
None
Council Committee Discussion: None
Attachments:
None
VI-15
City Council Memorandum
To: Mayor Hicks & City Councilmembers
From: John Hinzman, Community Development Director
Date: June 18, 2018
Item: Appoint Planning Commissioners – Best and Martin
Council Action Requested:
The City Council is asked to appoint the following individuals to the Planning
Commission:
• Emily Best of 405 Frederick Circle. Partial term 6/18/18 to 12/31/19
(remainder of Mike Harvey’s term).
• Ian Martin of 1770 Greystone Road. Partial term 7/18/18 to 12/31/18
(remainder of Noah Wallace’s term). Mr. Martin will resign his position on
the Heritage Preservation Commission after the 7/17/18 meeting to serve
on Planning Commission.
Action requires a simple majority of City Council.
Background Information:
Five candidates were interviewed for the position by Planning Committee Chair
Vaughan, Planning Commission Chair Deaver, City Administrator Mesko Lee, and
Community Development Director Hinzman. Commissioners are eligible to serve
a total of three, two year terms. Please see attached applications for further
information.
Financial Impact:
N\A
Advisory Commission Discussion:
N\A
Council Committee Discussion:
N\A
Attachments:
• Advisory Commission Applications
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Advisory Commission Interest Form
The City of Hastings encourages active participation of its residents. City Advisory Commissions are one
form in which residents can take a participatory involvement in the planning, development, and
preservation of our growing and historical community. Thank you for your interest in serving on an
advisory commission. Information about City commissions is available on the City’s website at
www.hastingsmn.gov.
Commission (Please indicate your interest)
Questions?
Contact 651-480-2350 or
Charter Melanie Mesko Lee mmesko_lee@hastingsmn.gov
Hastings Economic Development & Redevelopment Authority John Hinzman (HEDRA) Jhinzman@hastingsmn.gov
Heritage Preservation Commission Justin Fortney (HPC) Jfortney@hastingsmn.gov
Parks & Recreation Chris Jenkins (PRC) Cjenkins@hastingsmn.gov
Planning John Hinzman (PC) Jhinzman@hastingsmn.gov
Public Safety Melanie Mesko Lee (PSAC) mmesko_lee@hastingsmn.gov
Julie Flaten Other/ no Preference Jflaten@hastingsmn.gov
To help us have a better understanding of your interests and background, we ask for some general
information. Please complete and sign the application.
Name
Address
Day Phone
Evening Phone
e-mail
How long have you lived in Hastings?
VI-16
City of Hastings Page 2 of 2
Advisory Commission Interest Form
Please share why you are interested in becoming involved with a City commission.
Supplemental Information
Employer:
Occupation:
What experience would you bring to the C ommission?
Please return to: City of Hastings City Use
101 Fourth Street East OR Date Received: Hastings, MN 55033 Forwarded to:
§ 31.36 PUBLIC DISCLOSURE.
(A) Each public official of the City of Hastings shall file for public record in the office of the City Clerk, a sworn statement in a form
approved by the City Council and which must contain, at a minimum, the following information:
(1) The names of all businesses, corporations, companies, firms, partnerships, or other business enterprises, doing business with
or in the City of Hastings, in which the public official is connected thereto as an employee, owner, director, officer, adviser, or consultant, or in
which the public official has a continuing financial interest, through ownership of stock or as a beneficiary of any pension or retirement plan;
(2) A description of all parcels of real property, other than property occupied by the public official as a personal residence,
in which the public official has any interest, including the right to occupy any such property; and
(3) The interest of a spouse, or minor child or other member of the immediate household of any public official shall be
considered an interest of the public official for purposes of filing the statement required.
(B) Each person who becomes a public official shall, within 30 days after assuming the office or position, file a public disclosure
required by this section.
(1) Following an initial filing, the information on that filing shall remain in effect and all public officials will continue to attest to
its truth. Within 30 days of any change to the information on the initial filing and following any reappointment or reelection, all public officials
shall file a new sworn statement with the City Clerk. City staff members covered under this provision shall fill out an initial filing and shall
thereafter complete any amended filings within 30 days of any change to the information on the initial filing or at least every 4 years, in the years
in which the Mayor and at large Councilmember seats are up for election, whichever comes first. (Am. Ord. 511, passed 4-5-2004)
(2) This subchapter shall not be construed to require the filing of any information relating to any person’s connection with any
professional society or any charitable, religious, social, fraternal, recreational, civil or political organization or any similar organization not
conducted as a business enterprise.
(3) The City Administrator shall inform each person who is required to file a statement, the time and place for filing, and shall
furnish each such person with a copy of this subchapter and the required statement form. The City Administrator shall inform the City Council
when any person, who
is required to file a statement, fails to file the statement in a timely manner. (Prior Code, § 2.81)
VI-16
City Council Memorandum
To: Mayor Hicks & City Council Members
From: Nick Egger – Public Works Director
Date: June 13, 2018
Item: Resolution - Approve Final Payment – Well No. 7 Rehabilitation Project
COUNCIL ACTION REQUESTED
Council is requested to approve a resolution making the final payment to Traut Companies for the Well No. 7
Rehabilitation Project.
BACKGROUND INFORMATION
The project was substantially completed in early December of 2014, and we have spent the last couple of
months settling out construction quantities and obtaining all of the final construction related documentation
from the contractor.
FINANCIAL IMPACT
The original budget for all project related costs, including consulting engineering and project management, was
$85,000. The original contract bid amount for the well components work was approximately $99,000, however,
this amount was based on a worst case scenario wherein all possible types of rehabilitation work would be
performed. This is an industry standard way in which well maintenance/rehab contracts are bid, and well
contractors are accustomed to this form of contract. Essentially, it helps to set prices for all of the various types
of work that could happen, yet it is presumed by agencies and contractors alike that only a portion of the items
will ever be used. After bidding, the City and our consultant WSB & Associates estimated that in the end the
contract total would come in around $40,000 based on the items we expected to utilize. Indeed, the final
contract amount with Traut for their work came to $40,585. Several less-significant things that are currently in
process and will be wrapping up in the near future include working with separate vendors on the replacement and
integration of the flow measurement meter, replacement of the small furnace within the structure, a thorough
cleaning of the interior of the wellhouse by City staff, and recoating of the floor surfaces. Total project costs when
all is said and done are tracking towards an amount of approximately $65,000.
STAFF RECOMMENDATION
Staff is recommending that the Council formally approve the final payment resolution and release the final
payment of $2,029.25 to Traut Companies, Inc.
VI-17
CITY OF HASTINGS
DAKOTA COUNTY, MINNESOTA
RESOLUTION NO.
RESOLUTION ACCEPTING WORK AND ORDERING FINAL PAYMENT
FOR THE WELL NO. 7 REHABILITATION PROJECT
WHEREAS, pursuant to a written contract signed with the City of Hastings on December 18, 2018, Traut
Companies, Inc. has satisfactorily completed the Well No. 7 Rehabilitation project.
NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HASTINGS AS FOLLOWS; that the Clerk
and Mayor are hereby directed to issue a proper order for the final payment of $2,029.25 on the above said
contract, taking the contractor receipt in full.
ADOPTED BY THE CITY COUNCIL OF HASTINGS, MINNESOTA, THIS 18TH DAY OF JUNE, 2018.
Ayes:
Nays:
Paul J. Hicks, Mayor
ATTEST:
Julie Flaten, City Clerk
SEAL
VI-17
178 East 9th Street, Suite 200 | St. Paul, MN 55101 | (651) 286-8450
Building a legacy – your legacy.
Equal Opportunity Employer | wsbeng.com
K:\010922-000\Admin\Construction Admin\Pay Vouchers\010922-000 LTR PV2 Final to CTY 052518.docx
May 30, 2018 Mr. Nick Egger City of Hastings 101 4th Street Hastings, MN 55033 Re: Well No. 7 Rehabilitation City of Hastings WSB Project No. R-010922-000 Dear Mr. Egger: Please find enclosed Construction Pay Voucher No. 2 for the above referenced project in the amount of $2,029.25. The quantities completed to date have been reviewed and agreed upon by the contractor, and we hereby recommend that the City of Hastings approve Construction Pay Voucher No. 2 and Final for Traut Companies. Also enclosed please find the final pay voucher, along with:
1. Satisfactory showing that the contractor has complied with the provisions of Minnesota
Statutes 290.92 requiring withholding state income tax (IC134 forms). 2. Consent of Surety to Final Payment certification from the contractor’s surety.
The amount indicated above reflects the release of retainage. Please include one executed copy with the payment to Traut Companies and return one executed copy to our office for our file. If you have any questions or comments regarding this voucher, please contact me at (651) 286-8465. Thank you.
Sincerely,
WSB & Associates, Inc.
Greg Johnson, PE Water/Wastewater Group Manager
Attachment
cc: Ray Theiler, WSB & Associates, Inc. kkp
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City Council Memorandum
To: Mayor Hicks & City Council Members
From: Bryan D. Schafer, Chief of Police
Date: June 4, 2018
Item: Animal Impound Ordinance Amendment
Council Action Requested:
Approve first reading and order a public hearing for June 18, 2018 to consider an ordinance amendment
to Ordinance 34.03 Fee Schedule for Dog Pick Up and Ordinance 91.26 Animal Pound.
Background Information:
On May 17, 2018, the Hastings Police Department was notified by Shamrock Animal Hospital they were
discontinuing impound services effective June 1st. Staff sought out a number of possible facilities in the
area and only found one who could meet our needs. To that end, an agreement was made with the
Humane Society of Goodhue County, Red Wing, to accept our stray and dangerous dogs. In order to
align operational costs and services with our new vendor, it is necessary to increase the cost of pick-up
and reduce the amount of time required before an unclaimed animal can be offered for adoption. Aside
from the requested ordinance change and new location, all other policies and procedures relative to
handling impounds remain the same.
Financial Impact:
No budgetary impact
Advisory Commission Discussion:
None
Council Committee Discussion:
None
Attachments:
Animal Ordinance Amendment
VII-1 & VIII-C-2
CITY OF HASTINGS, MINNESOTA
ORDINANCE NO. 2018-___, THIRD SERIES
An Ordinance of the City of Hastings Amending City Code
Chapter 34: Fees and Chapter 91: Animals
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF HASTINGS:
HASTINGS CITY CODE CHAPTER 34, SECTION 34.03 IS AMENDED AS FOLLOWS (new
language is underlined, strikethrough language is deleted):
§ 34.03 FEE SCHEDULE.
Dog Pick Up Fees
Basic $60.00 $70.00
Storage $20.00/day
HASTINGS CITY CODE CHAPTER 91, SECTION 91.26 IS AMENDED AS FOLLOWS (new
language is underlined, strikethrough language is deleted):
§ 91.26 ANIMAL POUND.
Any dog found in the city without a license, or running at large shall be placed in an animal pound, and an accurate record of the time of the placement shall be kept on each dog. Every dog placed in the animal pound shall be retained for a period of 10 5 days, and if unclaimed shall become the property and responsibility of the animal pound. Notwithstanding the provisions of this section, if a dog is found at large in the city and its owner can be identified and located, that animal need not be impounded but may, at the discretion of a peace officer or animal control officer, be taken to its owner. In this event, the animal shall not be returned to its owner until the owner pays the impound fee provided for by § 91.27. (Prior Code, § 9.21)
This Ordinance shall be effective upon its passage and publication.
Council member _____________________ moved a second to this Ordinance, and upon being put to a
vote it was adopted by a majority of all Council members present.
Adopted by the Hastings City Council on this 18th day of June, 2018, by the following vote:
Ayes
Nays:
Absent:
CITY OF HASTINGS
Paul J. Hicks, Mayor
VII-1 & VIII-C-2
ATTEST:
___________________________________
Julie A. Flaten
City Clerk
I hereby certify that the above is a true and correct copy of the Ordinance presented to
and adopted by the City of Hastings, County of Dakota, Minnesota, on the 18th day of June, 2018, as
disclosed by the records of the City of Hastings on file and of record in the office.
City Clerk
VII-1 & VIII-C-2
City Council Memorandum
To: Mayor Hicks & City Councilmembers From: Justin Fortney, City Planner Date: June 18, 2018
Item: Resolutions: Site Plan – Resurrection United Methodist Parking Lot Expansion –
615 15th Street West
Council Action Requested: Review and take action on the attached resolution to approve the site plan
request.
A simple majority vote is necessary for a site plan approval (4 of 7).
Background Information: The applicants are proposing to demolish a house, expand the parking lot, install a
stormwater treatment system, and build a storage garage. This is the first phase of what
may be a multi-phase project to one day expand the building.
Please see the attached June 11, 2018 Planning Commission staff report for further
information.
Financial Impact:
N/A
Advisory Commission Discussion:
The Planning Commission voted 5-0 to recommend approval of the action at the June 11,
2018 meeting. Only the applicant’s architect spoke to the item at the meeting.
Council Committee Discussion: N/A
Attachments:
• Resolution
• Planning Commission Memo – June 11, 2018
VIII-1
HASTINGS CITY COUNCIL
RESOLUTION NO._________ A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HASTINGS
GRANTING SITE PLAN APPROVAL FOR CONSTRUCTION OF A NEW
PARKING LOT AND STORAGE GARAGE LOCATED AT 615 15TH STREET WEST
Council member ___________________________ introduced the following
Resolution and moved its adoption: WHEREAS, Stephen Krause, agent for Resurrection Methodist Church has
petitioned for Site Plan approval to construct a 624 s.f. storage garage and expand the
parking lot generally located at 615 15th Street West, legally described as Block 2,
Belden & Young’s Addition to Hastings, Dakota County, Minnesota; and
WHEREAS, on June 11, 2018, review was conducted before the Planning
Commission of the City of Hastings, as required by state law, city charter, and city
ordinance; and
WHEREAS, The Planning Commission recommended approval of the request
subject to the conditions hereunder; and
WHEREAS, The City Council has reviewed the request and recommendation of the
Planning Commission; and
WHEREAS, The City Council grants site plan approval as outlined in Chapter 155.51.
NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF HASTINGS AS FOLLOWS:
That the City Council hereby approves the Site Plan as presented subject to the following
conditions:
1) Conformance with the Planning Commission Staff Report and plans dated June 11, 2018. 2) All disturbed areas on the property shall be stabilized with rooting vegetative cover
to eliminate erosion problems.
3) Any uncompleted site work must be escrowed at 125 percent of the estimated value
prior to issuance of a certificate of occupancy.
VIII-1
4) The perimeter of the site must have erosion control, as approved by the City Engineering Department. 5) The City Engineering Department must approve any required drainage plan.
6) Approval is subject to a one year Sunset Clause; if significant progress is not made
towards construction of the proposal within one year of City Council approval, the
approval is null and void. Council member ______________________ moved a second to this resolution and
upon being put to a vote it was adopted by the Council Members present.
Adopted by the Hastings City Council on June 18, 2018, by the following vote: Ayes:
Nays:
Absent:
ATTEST: __________________________
Paul J. Hicks, Mayor
________________________________ Julie Flaten, City Clerk (City Seal)
I HEREBY CERTIFY that the above is a true and correct copy of resolution
presented to and adopted by the City of Hastings, County of Dakota, Minnesota, on
the 18th day of June, 2018, as disclosed by the records of the City of Hastings on
file and of record in the office.
________________________________
Julie Flaten, City Clerk
(SEAL) This instrument drafted by:
City of Hastings (JJF)
101 4th St. E.
Hastings, MN 55033
VIII-1
To: Planning Commission
From: Justin Fortney, City Planner
Date: June 11, 2018
Item: Site Plan Review – 2018-22 – Resurrection United Methodist Parking Lot
Expansion – 615 15th Street West
Planning Commission Action Requested: The Planning Commission is asked to review
the proposed site plan and make a recommendation to the City Council.
Background Information:
The applicant is proposing to rebuild and expand the parking lot over the site of a house
to be demolished. A garage is also proposed on the south side of the central parking lot.
In the future, there may be other proposals to expand the parking lots and building.
Comprehensive Plan Classification
The 2030 Comprehensive Plan designates the north half of this block as Institutional and
the south side as Low Density Residential.
Zoning Classification
The subject property is zoned R-2, Medium Density Residence, which allows churches by
right.
Adjacent Zoning and Land Use
Direction Existing Use Zoning Comp Plan
North Residential R-2 Res. Low-D Res.
East Residential R-2 Res. Low-D Res.
South Residential R-2 Res. Low-D Res.
West Park R-2 Res. Park
SITE PLAN REVIEW
Access and parking
The existing drives are currently not proposed to change. The expanded parking lot will
add about 20 off street parking spaces to the site. There are 24 additional parking stalls
along Walnut and Maple streets.
Planning Commission Memorandum
VIII-1
Lighting
One light fixture is proposed in the center of the expanded parking lot. The photometric
plan shows expectable residential light limits at all property boundaries.
Setbacks
The setbacks for the parking lots and proposed garage on the south side of the central
parking lot meet the requirements.
Landscaping Plan
The landscaping ordinance requires a 10-foot wide landscape strip with a berm or hedge
between a new parking lot and property line adjacent to a street. A 6-foot tall wooden
fence is proposed between the new parking lot and house that the church rents out to
the south.
One tree per 50-feet of lot perimeter (new site improvement area) and one tree per
4,000 Sf of new pavement will require a total of 16 trees. One shrub per 40-feet of
perimeter will require 13 shrubs. In addition to the landscaping requirements, eight
trees are required per the tree replacement policy for significant sized trees that are
removed for the project. The proposed landscaping plan meets these landscaping
requirements.
Design Standards
The only structure proposed at this time is a small garage across the parking lot from the
church. The design is typical of a garage found in a residential area. It is proposed to be
26’ by 24’ with a 16’ by 8’ garage door and lap siding.
Attachments:
• Aerial Photograph
• Photographs
• Site Plans
VIII-1
Aerial Photo with parking lot & and ponding expansion overlay
VIII-1
House to be removed
Parking lot location
VIII-1
Garage
VIII-1
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Scale:Project Number:Date:Drawn By:Checked By:R E V I S I O N SI HEREBY CERTIFY THAT THIS DRAWING, SPECIFICATION OR REPORT WAS PREPARED BY ME OR UNDER MY DIRECT SUPERVISION AND THAT I AM A DULY REGISTERED ARCHITECT IN THE STATE OF MINNESOTA .MN REG #17979 DATE5075 Holly Lane North - Unit 7 Minneapolis, Minnesota 55446 (763) 331 -5178 info@sdk -architects.com 1" = 20'-0"L1LANDSCAPE PLAN 16-012Building / Grounds Expansion & Renovation Resurrection United Methodist Church JUN 5, 2018 SDK SDK615 - 15th street west - hastings, mn preliminary- review only SITE PLAN SUBMITTAL
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NOT FORCONSTRUCTION PRELIMINARY
V
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City Council Memorandum
To: Mayor Hicks & City Councilmembers
From: Melanie Lammers, Finance Manager
Date: June 18, 2018
Item: 2018A Bond Sale – G.O. Improvement Bonds
Council Action Requested:
Council is requested to accept the winning bond bid from the bond sale held on
June 18th at 10:00 a.m.
Bonds being sold are $4,040,000 General Obligation Improvement Bonds.
Background Information:
On May 21, 2018, City Council set the bond sale date to be June 18th, 2018. Paul
Steinman from Springsted will be available at the meeting to review the results of
the sale and to bring forth the winning bidder.
Financial Impact:
The principal amounts of the bonds to be sold are consistent with the 2018 budget
and approved projects. The resulting debt levies are accounted for in our long
term debt plans.
If any premiums are available on the sale, the principal amounts for the street
improvement portions of the bonds will be reduced.
An integral part of the bond sale process is having the City’s financial position
analyzed and rated. S&P global Ratings (Standard and Poor’s) was engaged to
provide a bond rating. City staff held a rating call on June 6th, 2018 and the
results of the rating had not yet been received at the time of this memo. Mr.
Steinman will provide an update to the rating at the Council meeting.
Advisory Commission Discussion:
N/A
Council Committee Discussion:
N/A
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Attachments:
Draft resolution attached for example, actual resolution with sale results will be
provided the day of the sale.
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10798517v1
EXTRACT OF MINUTES OF A MEETING
CITY COUNCIL OF THE
CITY OF HASTINGS, MINNESOTA
HELD: JUNE 18, 2018
Pursuant to due call, a regular or special meeting of the City Council of the City of
Hastings, Dakota and Washington Counties, Minnesota, was duly held at the City Hall on
June 18, 2018, at 7:00 P.M., for the purpose, in part of authorizing the issuance and awarding the
sale of $4,040,000 General Obligation Bonds, Series 2018A.
The following members were present:
and the following were absent:
Member __________ introduced the following resolution and moved its adoption:
RESOLUTION NO. ___________
RESOLUTION PROVIDING FOR THE ISSUANCE AND SALE OF $4,040,000 GENERAL
OBLIGATION BONDS, SERIES 2018A, PLEDGING FOR THE SECURITY THEREOF
SPECIAL ASSESSMENTS AND NET REVENUES AND LEVYING A TAX FOR THE
PAYMENT THEREOF
A. WHEREAS, the City Council of the City of Hastings (the City) has heretofore
determined and declared that it is necessary and expedient to issue $4,040,000 General
Obligation Bonds, Series 2018A (the "Bonds" or individually a "Bond"), pursuant to Minnesota
Statutes, Chapter 475; and
1. Section 429 to finance the construction of various public improvements within the
City (the "Improvements") in the amount of $___________ (the "Improvement Portion of the
Bonds");
2. Section 444.075 to finance improvements to the municipal water and sanitary
sewer systems (the "Utility Improvements") in the amount of $___________ (the "Utility Portion
of the Bonds");
3. Section 5.16 of the City Charter for improvements related to the City's Riverfront
Renaissance Project (the "Charter Improvements"), in the amount of $___________ (the
"Charter Portion of the Bonds"); and
B. WHEREAS, the Improvements and all their components have been ordered prior
to the date hereof, after a hearing thereon for which notice was given describing the
Improvements or all their components by general nature, estimated cost, and area to be assessed;
and
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10798517v1
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C. WHEREAS, the City owns and operates a municipal water utility system (the
"Water System") and a municipal sanitary sewer utility system (the "Sewer System" and,
together with the Water System, the "System"), as separate revenue producing public utilities;
D. WHEREAS, the net revenues of the Water System are pledged to the payment of
the "Water Revenue Refunding Portion" of the City's outstanding $5,805,000 original principal
amount of General Obligation Refunding Bonds, Series 2013A, dated February 21, 2013 (the
"Outstanding Water Bonds"); and
E. WHEREAS, on May 21, 2018, the Council adopted by at least three-fourths
(3/4ths) of all its members a resolution for the issuance of the Charter Portion of the Bonds not to
exceed $1,040,000 to finance the Charter Improvements and the resolution was published in the
official newspaper on _______________ ____ and ____, 2018.
F. WHEREAS, no petition signed by voters equal to 5 percent of the votes cast in
the City in the last general election requesting a vote on the issuance of the bonds was filed with
the City Clerk; and
G. WHEREAS, the City has retained Springsted Incorporated, in St. Paul, Minnesota
("Springsted"), as its independent municipal adviser for the sale of the Bonds and was therefore
authorized to sell the Bonds by private negotiation in accordance with Minnesota Statutes,
Section 475.60, Subdivision 2(9) and proposals to purchase the Bonds have been solicited by
Springsted; and
H. WHEREAS, the proposals set forth on Exhibit A attached hereto were received
by the Clerk, or designee, at the offices of Springsted at 11:00 A.M. on the date hereof, pursuant
to the Terms of Proposal established for the Bonds; and
I. WHEREAS, it is in the best interests of the City that the Bonds be issued in book-
entry form as hereinafter provided; and
NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Hastings,
Minnesota, as follows:
1. Acceptance of Proposal. The proposal of ______________________________
(the "Purchaser"), to purchase the Bonds, in accordance with the Terms of Proposal, at the rates
of interest hereinafter set forth, and to pay therefor the sum of $__________, plus interest
accrued to settlement, is hereby found, determined and declared to be the most favorable
proposal received, is hereby accepted and the Bonds are hereby awarded to the Purchaser. The
Clerk is directed to retain the deposit of the Purchaser and to forthwith return to the unsuccessful
bidders their good faith checks or drafts.
2. Bond Terms.
(a) Original Issue Date; Denominations; Maturities; Term Bond Option. The Bonds
shall be dated July 18, 2018, as the date of original issue and shall be issued forthwith on or after
such date in fully registered form, shall be numbered from R-1 upward in the denomination of
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10798517v1
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$5,000 each or in any integral multiple thereof of a single maturity (the "Authorized
Denominations") and shall mature on February 1 in the years and amounts as follows:
Year Amount Year Amount
2020 2025
2021 2026
2022 2027
2023 2028
2024 2029
As may be requested by the Purchaser, one or more term Bonds may be issued having
mandatory sinking fund redemption and final maturity amounts conforming to the foregoing
principal repayment schedule, and corresponding additions may be made to the provisions of the
applicable Bond(s).
(b) Allocation. The Improvement Portion of the Bonds, being the aggregate principal
amount of $_____________, maturing in each of the years and amounts hereinafter set forth, is
issued to finance the Improvements. The Utility Portion of the Bonds, being the aggregate
principal amount of $__________, maturing in each of the years and amounts hereinafter set
forth, is issued to finance the Utility Improvements. The Charter Portion of the Bonds, being the
aggregate principal amount of $___________, maturing in each of the years and amounts
hereinafter set forth, is issued to finance the Charter Improvements.
Year
Improvement
Portion
Utility
Portion
Charter
Portion
Total
2020
2021
2022
2023
2024
2025
2026
2027
2028
2029
If Bonds are prepaid, the prepayments shall be allocated to the portions of debt service
(and hence allocated to the payment of Bonds treated as relating to a particular portion of debt
service) as provided in this paragraph. If the source of prepayment moneys is the general fund of
the City, or other generally available source, the prepayment may be allocated to any portions of
debt service in such amounts as the City shall determine. If the source of the prepayment is
special assessments pledged to the Improvements, the prepayment shall be allocated to the
Improvement Portion of debt service. If the source of a prepayment is excess net revenues of the
System pledged to the Utility Improvements, the prepayment shall be allocated to the Utility
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10798517v1
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Portion of debt service. If the source of the prepayment is taxes pledged to the Charter
Improvements, the prepayment shall be allocated to the Charter Portion of debt service.
(c) Book Entry Only System. The Depository Trust Company, a limited purpose
trust company organized under the laws of the State of New York or any of its successors or its
successors to its functions hereunder (the "Depository") will act as securities depository for the
Bonds, and to this end:
(i) The Bonds shall be initially issued and, so long as they remain in book
entry form only (the "Book Entry Only Period"), shall at all times be in the form of a
separate single fully registered Bond for each maturity of the Bonds; and for purposes of
complying with this requirement under paragraphs 5 and 10 Authorized Denominations
for any Bond shall be deemed to be limited during the Book Entry Only Period to the
outstanding principal amount of that Bond.
(ii) Upon initial issuance, ownership of the Bonds shall be registered in a bond
register maintained by the Bond Registrar (as hereinafter defined) in the name of CEDE
& CO., as the nominee (it or any nominee of the existing or a successor Depository, the
"Nominee").
(iii) With respect to the Bonds neither the City nor the Bond Registrar shall
have any responsibility or obligation to any broker, dealer, bank, or any other financial
institution for which the Depository holds Bonds as securities depository (the
"Participant") or the person for which a Participant holds an interest in the Bonds shown
on the books and records of the Participant (the "Beneficial Owner"). Without limiting
the immediately preceding sentence, neither the City, nor the Bond Registrar, shall have
any such responsibility or obligation with respect to (A) the accuracy of the records of the
Depository, the Nominee or any Participant with respect to any ownership interest in the
Bonds, or (B) the delivery to any Participant, any Owner or any other person, other than
the Depository, of any notice with respect to the Bonds, including any notice of
redemption, or (C) the payment to any Participant, any Beneficial Owner or any other
person, other than the Depository, of any amount with respect to the principal of or
premium, if any, or interest on the Bonds, or (D) the consent given or other action taken
by the Depository as the Registered Holder of any Bonds (the "Holder"). For purposes of
securing the vote or consent of any Holder under this Resolution, the City may, however,
rely upon an omnibus proxy under which the Depository assigns its consenting or voting
rights to certain Participants to whose accounts the Bonds are credited on the record date
identified in a listing attached to the omnibus proxy.
(iv) The City and the Bond Registrar may treat as and deem the Depository to
be the absolute owner of the Bonds for the purpose of payment of the principal of and
premium, if any, and interest on the Bonds, for the purpose of giving notices of
redemption and other matters with respect to the Bonds, for the purpose of obtaining any
consent or other action to be taken by Holders for the purpose of registering transfers
with respect to such Bonds, and for all purpose whatsoever. The Bond Registrar, as
paying agent hereunder, shall pay all principal of and premium, if any, and interest on the
Bonds only to the Holder or the Holders of the Bonds as shown on the bond register, and
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10798517v1
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all such payments shall be valid and effective to fully satisfy and discharge the City's
obligations with respect to the principal of and premium, if any, and interest on the Bonds
to the extent of the sum or sums so paid.
(v) Upon delivery by the Depository to the Bond Registrar of written notice to
the effect that the Depository has determined to substitute a new Nominee in place of the
existing Nominee, and subject to the transfer provisions in paragraph 10 hereof,
references to the Nominee hereunder shall refer to such new Nominee.
(vi) So long as any Bond is registered in the name of a Nominee, all payments
with respect to the principal of and premium, if any, and interest on such Bond and all
notices with respect to such Bond shall be made and given, respectively, by the Bond
Registrar or City, as the case may be, to the Depository as provided in the Letter of
Representations to the Depository required by the Depository as a condition to its acting
as book-entry Depository for the Bonds (said Letter of Representations, together with any
replacement thereof or amendment or substitute thereto, including any standard
procedures or policies referenced therein or applicable thereto respecting the procedures
and other matters relating to the Depository's role as book-entry Depository for the
Bonds, collectively hereinafter referred to as the "Letter of Representations").
(vii) All transfers of beneficial ownership interests in each Bond issued in
book-entry form shall be limited in principal amount to Authorized Denominations and
shall be effected by procedures by the Depository with the Participants for recording and
transferring the ownership of beneficial interests in such Bonds.
(viii) In connection with any notice or other communication to be provided to
the Holders pursuant to this Resolution by the City or Bond Registrar with respect to any
consent or other action to be taken by Holders, the Depository shall consider the date of
receipt of notice requesting such consent or other action as the record date for such
consent or other action; provided, that the City or the Bond Registrar may establish a
special record date for such consent or other action. The City or the Bond Registrar shall,
to the extent possible, give the Depository notice of such special record date not less than
fifteen calendar days in advance of such special record date to the extent possible.
(ix) Any successor Bond Registrar in its written acceptance of its duties under
this Resolution and any paying agency/bond registrar agreement, shall agree to take any
actions necessary from time to time to comply with the requirements of the Letter of
Representations.
(d) Termination of Book-Entry Only System. Discontinuance of a particular
Depository's services and termination of the book-entry only system may be effected as follows:
(i) The Depository may determine to discontinue providing its services with
respect to the Bonds at any time by giving written notice to the City and discharging its
responsibilities with respect thereto under applicable law. The City may terminate the
services of the Depository with respect to the Bond if it determines that the Depository is
no longer able to carry out its functions as securities depository or the continuation of the
VIII-C-1
10798517v1
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system of book-entry transfers through the Depository is not in the best interests of the
City or the Beneficial Owners.
(ii) Upon termination of the services of the Depository as provided in the
preceding paragraph, and if no substitute securities depository is willing to undertake the
functions of the Depository hereunder can be found which, in the opinion of the City, is
willing and able to assume such functions upon reasonable or customary terms, or if the
City determines that it is in the best interests of the City or the Beneficial Owners of the
Bond that the Beneficial Owners be able to obtain certificates for the Bonds, the Bonds
shall no longer be registered as being registered in the bond register in the name of the
Nominee, but may be registered in whatever name or names the Holder of the Bonds
shall designate at that time, in accordance with paragraph 10. To the extent that the
Beneficial Owners are designated as the transferee by the Holders, in accordance with
paragraph 10, the Bonds will be delivered to the Beneficial Owners.
(iii) Nothing in this subparagraph (d) shall limit or restrict the provisions of
paragraph 10.
(e) Letter of Representations. The provisions in the Letter of Representations are
incorporated herein by reference and made a part of the resolution, and if and to the extent any
such provisions are inconsistent with the other provisions of this resolution, the provisions in the
Letter of Representations shall control.
3. Purposes. The Improvement Portion of the Bonds shall provide funds to finance
the Improvements. The Utility Portion of the Bonds shall provide funds to finance the Utility
Improvements. The Charter Portion of the Bonds shall provide funds to finance the Charter
Improvements. The Improvements, Utility Improvements and the Charter Improvements are
herein referred to together as the Project. The total cost of the Project, which shall include all
costs enumerated in Minnesota Statutes, Section 475.65, is estimated to be at least equal to the
amount of the Bonds. The City covenants that it shall do all things and perform all acts required
of it to assure that work on the Project proceeds with due diligence to completion and that any
and all permits and studies required under law for the Project are obtained.
4. Interest. The Bonds shall bear interest payable semiannually on February 1 and
August 1 of each year (each, an "Interest Payment Date"), commencing February 1, 2019,
calculated on the basis of a 360-day year of twelve 30-day months, at the respective rates per
annum set forth opposite the maturity years as follows:
VIII-C-1
10798517v1
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Maturity Year Interest Rate Maturity Year Interest Rate
2020 2025
2021 2026
2022 2027
2023 2028
2024 2029
5. Redemption. All Bonds maturing on February 1, 2027 and thereafter, shall be
subject to redemption and prepayment at the option of the City on February 1, 2026, and on any
date thereafter at a price of par plus accrued interest. Redemption may be in whole or in part of
the Bonds subject to prepayment. If redemption is in part, the maturities and the principal
amounts within each maturity to be redeemed shall be determined by the City; and if only part of
the Bonds having a common maturity date are called for prepayment, the specific Bonds to be
prepaid shall be chosen by lot by the Bond Registrar. Bonds or portions thereof called for
redemption shall be due and payable on the redemption date, and interest thereon shall cease to
accrue from and after the redemption date. Mailed notice of redemption shall be given to the
paying agent and to each affected registered holder of the Bonds at least thirty (30) days prior to
the date fixed for redemption.
To effect a partial redemption of Bonds having a common maturity date, the Bond
Registrar prior to giving notice of redemption shall assign to each Bond having a common
maturity date a distinctive number for each $5,000 of the principal amount of such Bond. The
Bond Registrar shall then select by lot, using such method of selection as it shall deem proper in
its discretion, from the numbers so assigned to such Bonds, as many numbers as, at $5,000 for
each number, shall equal the principal amount of such Bonds to be redeemed. The Bonds to be
redeemed shall be the Bonds to which were assigned numbers so selected; provided, however,
that only so much of the principal amount of each such Bond of a denomination of more than
$5,000 shall be redeemed as shall equal $5,000 for each number assigned to it and so selected. If
a Bond is to be redeemed only in part, it shall be surrendered to the Bond Registrar (with, if the
City or Bond Registrar so requires, a written instrument of transfer in form satisfactory to the
City and Bond Registrar duly executed by the Holder thereof or the Holder's attorney duly
authorized in writing) and the City shall execute (if necessary) and the Bond Registrar shall
authenticate and deliver to the Holder of the Bond, without service charge, a new Bond or Bonds
having the same stated maturity and interest rate and of any Authorized Denomination or
Denominations, as requested by the Holder, in aggregate principal amount equal to and in
exchange for the unredeemed portion of the principal of the Bond so surrendered.
6. Bond Registrar. U.S. Bank National Association, in St. Paul, Minnesota, is
appointed to act as bond registrar and transfer agent with respect to the Bonds (the "Bond
Registrar"), and shall do so unless and until a successor Bond Registrar is duly appointed, all
pursuant to any contract the City and Bond Registrar shall execute which is consistent herewith.
The Bond Registrar shall also serve as paying agent unless and until a successor-paying agent is
duly appointed. Principal and interest on the Bonds shall be paid to the registered holders (or
record holders) of the Bonds in the manner set forth in the form of Bond and paragraph 12.
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10798517v1
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7. Form of Bond. The Bonds, together with the Bond Registrar's Certificate of
Authentication, the form of Assignment and the registration information thereon, shall be in
substantially the following form:
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10798517v1
9
UNITED STATES OF AMERICA
STATE OF MINNESOTA
DAKOTA AND WASHINGTON COUNTIES
CITY OF HASTINGS
R-_______ $_________
GENERAL OBLIGATION BOND, SERIES 2018A
Interest Rate Maturity Date Date of Original Issue CUSIP
________% February 1, July 18, 2018
REGISTERED OWNER: CEDE & CO.
PRINCIPAL AMOUNT:
The City of Hastings, Dakota and Washington Counties, Minnesota (the "Issuer"),
certifies that it is indebted and for value received promises to pay to the registered owner
specified above, or registered assigns, unless called for earlier redemption, in the manner
hereinafter set forth, the principal amount specified above, on the maturity date specified above,
and to pay interest thereon semiannually on February 1 and August 1 of each year (each, an
"Interest Payment Date"), commencing February 1, 2019, at the rate per annum specified above
(calculated on the basis of a 360-day year of twelve 30-day months) until the principal sum is
paid or has been provided for. This Bond will bear interest from the most recent Interest
Payment Date to which interest has been paid or, if no interest has been paid, from the date of
original issue hereof. The principal of and premium, if any, on this Bond are payable upon
presentation and surrender hereof at the principal office of U.S. Bank National Association, in St.
Paul, Minnesota (the "Bond Registrar"), acting as paying agent, or any successor paying agent
duly appointed by the Issuer. Interest on this Bond will be paid on each Interest Payment Date
by check or draft mailed to the person in whose name this Bond is registered (the "Holder" or
"Bondholder") on the registration books of the Issuer maintained by the Bond Registrar and at
the address appearing thereon at the close of business on the fifteenth day of the calendar month
next preceding such Interest Payment Date (the "Regular Record Date"). Interest on this Bond
will be paid on each Interest Payment Date by check or draft mailed to the person in whose name
this Bond is registered (the "Holder" or "Bondholder") on the registration books of the Issuer
maintained by the Bond Registrar and at the address appearing thereon at the close of business
on the fifteenth day of the calendar month next preceding such Interest Payment Date (the
"Regular Record Date"). Any interest not so timely paid shall cease to be payable to the person
who is the Holder hereof as of the Regular Record Date, and shall be payable to the person who
is the Holder hereof at the close of business on a date (the "Special Record Date") fixed by the
Bond Registrar whenever money becomes available for payment of the defaulted interest.
Notice of the Special Record Date shall be given to Bondholders not less than ten days prior to
the Special Record Date. The principal of and premium, if any, and interest on this Bond are
payable in lawful money of the United States of America. So long as this Bond is registered in
the name of the Depository or its Nominee as provided in the Resolution hereinafter described,
and as those terms are defined therein, payment of principal of, premium, if any, and interest on
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this Bond and notice with respect thereto shall be made as provided in the Letter of
Representations, as defined in the Resolution, and surrender of this Bond shall not be required
for payment of the redemption price upon a partial redemption of this Bond. Until termination of
the book-entry only system pursuant to the Resolution, Bonds may only be registered in the
name of the Depository or its Nominee.
Optional Redemption. All Bonds of this issue (the "Bonds") maturing on February 1,
2027, and thereafter, are subject to redemption and prepayment at the option of the Issuer on
February 1, 2026, and on any date thereafter at a price of par plus accrued interest. Redemption
may be in whole or in part of the Bonds subject to prepayment. If redemption is in part, the
maturities and the principal amounts within each maturity to be redeemed shall be determined by
the Issuer; and if only part of the Bonds having a common maturity date are called for
prepayment, the specific Bonds to be prepaid shall be chosen by lot by the Bond Registrar.
Bonds or portions thereof called for redemption shall be due and payable on the redemption date,
and interest thereon shall cease to accrue from and after the redemption date. Mailed notice of
redemption shall be given to the paying agent and to each affected registered holder of the Bonds
at least thirty (30) days prior to the date fixed for redemption.
Selection of Bonds for Redemption; Partial Redemption. To effect a partial redemption
of Bonds having a common maturity date, the Bond Registrar shall assign to each Bond having a
common maturity date a distinctive number for each $5,000 of the principal amount of such
Bond. The Bond Registrar shall then select by lot, using such method of selection as it shall
deem proper in its discretion, from the numbers assigned to the Bonds, as many numbers as, at
$5,000 for each number, shall equal the principal amount of such Bonds to be redeemed. The
Bonds to be redeemed shall be the Bonds to which were assigned numbers so selected; provided,
however, that only so much of the principal amount of such Bond of a denomination of more
than $5,000 shall be redeemed as shall equal $5,000 for each number assigned to it and so
selected. If a Bond is to be redeemed only in part, it shall be surrendered to the Bond Registrar
(with, if the Issuer or Bond Registrar so requires, a written instrument of transfer in form
satisfactory to the Issuer and Bond Registrar duly executed by the Holder thereof or the Holder's
attorney duly authorized in writing) and the Issuer shall execute (if necessary) and the Bond
Registrar shall authenticate and deliver to the Holder of the Bond, without service charge, a new
Bond or Bonds having the same stated maturity and interest rate and of any Authorized
Denomination or Denominations, as requested by the Holder, in aggregate principal amount
equal to and in exchange for the unredeemed portion of the principal of the Bond so surrendered.
Issuance; Purpose; General Obligation. This Bond is one of an issue in the total principal
amount of $4,040,000, all of like date of original issue and tenor, except as to number, maturity,
interest rate, denomination and redemption privilege, issued pursuant to and in full conformity
with the Constitution, Charter of the Issuer and laws of the State of Minnesota and pursuant to a
resolution adopted by the City Council on June 18, 2018 (the "Resolution"), for the purpose of
providing money to finance various municipal improvement projects within the jurisdiction of
the Issuer. This Bond is payable out of the General Obligation Bonds, Series 2018A Fund of the
Issuer. This Bond constitutes a general obligation of the Issuer, and to provide moneys for the
prompt and full payment of its principal, premium, if any, and interest when the same become
due, the full faith and credit and taxing powers of the Issuer have been and are hereby
irrevocably pledged.
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Denominations; Exchange; Resolution. The Bonds are issuable solely in fully registered
form in Authorized Denominations (as defined in the Resolution) and are exchangeable for fully
registered Bonds of other Authorized Denominations in equal aggregate principal amounts at the
office of the Bond Registrar, but only in the manner and subject to the limitations provided in the
Resolution. Reference is hereby made to the Resolution for a description of the rights and duties
of the Bond Registrar. Copies of the Resolution are on file in the office of the Bond Registrar.
Transfer. This Bond is transferable by the Holder in person or the Holder's attorney duly
authorized in writing at the office of the Bond Registrar upon presentation and surrender hereof
to the Bond Registrar, all subject to the terms and conditions provided in the Resolution and to
reasonable regulations of the Issuer contained in any agreement with the Bond Registrar.
Thereupon the Issuer shall execute and the Bond Registrar shall authenticate and deliver, in
exchange for this Bond, one or more new fully registered Bonds in the name of the transferee
(but not registered in blank or to "bearer" or similar designation), of an Authorized
Denomination or Denominations, in aggregate principal amount equal to the principal amount of
this Bond, of the same maturity and bearing interest at the same rate.
Fees upon Transfer or Loss. The Bond Registrar may require payment of a sum
sufficient to cover any tax or other governmental charge payable in connection with the transfer
or exchange of this Bond and any legal or unusual costs regarding transfers and lost Bonds.
Treatment of Registered Owners. The Issuer and Bond Registrar may treat the person in
whose name this Bond is registered as the owner hereof for the purpose of receiving payment as
herein provided (except as otherwise provided herein with respect to the Record Date) and for all
other purposes, whether or not this Bond shall be overdue, and neither the Issuer nor the Bond
Registrar shall be affected by notice to the contrary.
Authentication. This Bond shall not be valid or become obligatory for any purpose or be
entitled to any security unless the Certificate of Authentication hereon shall have been executed
by the Bond Registrar.
Qualified Tax-Exempt Obligation. This Bond has been designated by the Issuer as a
"qualified tax-exempt obligation" for purposes of Section 265(b)(3) of the Internal Revenue
Code of 1986, as amended.
IT IS HEREBY CERTIFIED AND RECITED that all acts, conditions and things
required by the Constitution, Charter of the Issuer and laws of the State of Minnesota to be done,
to happen and to be performed, precedent to and in the issuance of this Bond, have been done,
have happened and have been performed, in regular and due form, time and manner as required
by law; that the Issuer has covenanted and agreed with the Holders of the Bonds that it will
impose and collect charges for the service, use and availability of its municipal water and
sanitary sewer utility systems (the "System") at the times and in amounts necessary to produce
net revenues, together with other sums pledged to the payment of the Utility Portion of the
Bonds, as defined in the Resolution, adequate to pay all principal and interest when due on the
Utility Portion of the Bonds; and that the Issuer will levy a direct, annual, irrepealable ad
valorem tax upon all of the taxable property of the Issuer, without limitation as to rate or amount,
for the years and in amounts sufficient to pay the principal and interest on Utility Portion of the
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Bonds as they respectively become due, if the net revenues from the System, and any other sums
irrevocably appropriated to the Debt Service Account are insufficient therefor; and that this
Bond, together with all other debts of the Issuer outstanding on the date of original issue hereof
and the date of its issuance and delivery to the original purchaser, does not exceed any
constitutional, charter or statutory limitation of indebtedness.
IN WITNESS WHEREOF, the City of Hastings, Dakota and Washington Counties,
Minnesota, by its City Council has caused this Bond to be executed on its behalf by the facsimile
signatures of its Mayor and its Clerk, the corporate seal of the Issuer having been intentionally
omitted as permitted by law.
Date of Registration:
BOND REGISTRAR'S
CERTIFICATE OF
AUTHENTICATION
This Bond is one of the
Bonds described in the
Resolution mentioned
within.
U.S. BANK NATIONAL
ASSOCIATION
St. Paul, Minnesota,
Bond Registrar
By:
Authorized Signature
Registrable by: U.S. BANK NATIONAL
ASSOCIATION
Payable at: U.S. BANK NATIONAL
ASSOCIATION
CITY OF HASTINGS,
DAKOTA AND WASHINGTON COUNTIES,
MINNESOTA
/s/ Facsimile
Mayor
/s/ Facsimile
Clerk
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ABBREVIATIONS
The following abbreviations, when used in the inscription on the face of this Bond, shall
be construed as though they were written out in full according to applicable laws or regulations:
TEN COM - as tenants in common
TEN ENT - as tenants by the entireties
JT TEN - as joint tenants with right of survivorship and not as tenants in common
UTMA - ___________ as custodian for ______________
(Cust) (Minor)
under the _____________________ Uniform
(State)
Transfers to Minors Act
Additional abbreviations may also be used though not in the above list.
___________________________________________________________
ASSIGNMENT
For value received, the undersigned hereby sells, assigns and transfers unto
________________________________________________________________ the within Bond
and does hereby irrevocably constitute and appoint _________________ attorney to transfer the
Bond on the books kept for the registration thereof, with full power of substitution in the
premises.
Dated:_____________________ ______________________________
Notice: The assignor's signature to this assignment must correspond
with the name as it appears upon the face of the within
Bond in every particular, without alteration or any change
whatever.
Signature Guaranteed:
___________________________
Signature(s) must be guaranteed by a national bank or trust company or by a brokerage firm
having a membership in one of the major stock exchanges or any other "Eligible Guarantor
Institution" as defined in 17 CFR 240.17 Ad-15(a)(2).
The Bond Registrar will not effect transfer of this Bond unless the information
concerning the transferee requested below is provided.
Name and Address: ________________________________________
________________________________________
________________________________________
(Include information for all joint owners if the Bond is held by joint account.)
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8. Execution. The Bonds shall be in typewritten form, shall be executed on behalf of
the City by the signatures of its Mayor and Clerk and be sealed with the seal of the City;
provided, as permitted by law, both signatures may be photocopied facsimiles and the corporate
seal has been omitted. In the event of disability or resignation or other absence of either officer,
the Bonds may be signed by the manual or facsimile signature of the officer who may act on
behalf of the absent or disabled officer. In case either officer whose signature or facsimile of
whose signature shall appear on the Bonds shall cease to be such officer before the delivery of
the Bonds, the signature or facsimile shall nevertheless be valid and sufficient for all purposes,
the same as if the officer had remained in office until delivery.
9. Authentication. No Bond shall be valid or obligatory for any purpose or be
entitled to any security or benefit under this resolution unless a Certificate of Authentication on
such Bond, substantially in the form hereinabove set forth, shall have been duly executed by an
authorized representative of the Bond Registrar. Certificates of Authentication on different
Bonds need not be signed by the same person. The Bond Registrar shall authenticate the
signatures of officers of the City on each Bond by execution of the Certificate of Authentication
on the Bond and by inserting as the date of registration in the space provided the date on which
the Bond is authenticated, except that for purposes of delivering the original Bonds to the
Purchaser, the Bond Registrar shall insert as a date of registration the date of original issue of
July 18, 2018. The Certificate of Authentication so executed on each Bond shall be conclusive
evidence that it has been authenticated and delivered under this resolution.
10. Registration; Transfer; Exchange. The City will cause to be kept at the principal
office of the Bond Registrar a bond register in which, subject to such reasonable regulations as
the Bond Registrar may prescribe, the Bond Registrar shall provide for the registration of Bonds
and the registration of transfers of Bonds entitled to be registered or transferred as herein
provided.
Upon surrender for transfer of any Bond at the principal office of the Bond Registrar, the
City shall execute (if necessary), and the Bond Registrar shall authenticate, insert the date of
registration (as provided in paragraph 9) of, and deliver, in the name of the designated transferee
or transferees, one or more new Bonds of any Authorized Denomination or Denominations of a
like aggregate principal amount, having the same stated maturity and interest rate, as requested
by the transferor; provided, however, that no Bond may be registered in blank or in the name of
"bearer" or similar designation.
At the option of the Holder, Bonds may be exchanged for Bonds of any Authorized
Denomination or Denominations of a like aggregate principal amount and stated maturity, upon
surrender of the Bonds to be exchanged at the principal office of the Bond Registrar. Whenever
any Bonds are so surrendered for exchange, the City shall execute (if necessary), and the Bond
Registrar shall authenticate, insert the date of registration of, and deliver the Bonds which the
Holder making the exchange is entitled to receive.
All Bonds surrendered upon any exchange or transfer provided for in this resolution shall
be promptly canceled by the Bond Registrar and thereafter disposed of as directed by the City.
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All Bonds delivered in exchange for or upon transfer of Bonds shall be valid general
obligations of the City evidencing the same debt, and entitled to the same benefits under this
resolution, as the Bonds surrendered for such exchange or transfer.
Every Bond presented or surrendered for transfer or exchange shall be duly endorsed or
be accompanied by a written instrument of transfer, in form satisfactory to the Bond Registrar,
duly executed by the Holder thereof or his, her or its attorney duly authorized in writing.
The Bond Registrar may require payment of a sum sufficient to cover any tax or other
governmental charge payable in connection with the transfer or exchange of any Bond and any
legal or unusual costs regarding transfers and lost Bonds.
Transfers shall also be subject to reasonable regulations of the City contained in any
agreement with the Bond Registrar, including regulations which permit the Bond Registrar to
close its transfer books between record dates and payment dates. The Finance Manager is hereby
authorized to negotiate and execute the terms of said agreement.
11. Rights Upon Transfer or Exchange. Each Bond delivered upon transfer of or in
exchange for or in lieu of any other Bond shall carry all the rights to interest accrued and unpaid,
and to accrue, which were carried by such other Bond.
12. Interest Payment; Record Date. Interest on any Bond shall be paid on each
Interest Payment Date by check or draft mailed to the person in whose name the Bond is
registered (the "Holder") on the registration books of the City maintained by the Bond Registrar
and at the address appearing thereon at the close of business on the fifteenth day of the calendar
month next preceding such Interest Payment Date (the "Regular Record Date"). Any such
interest not so timely paid shall cease to be payable to the person who is the Holder thereof as of
the Regular Record Date, and shall be payable to the person who is the Holder thereof at the
close of business on a date (the "Special Record Date") fixed by the Bond Registrar whenever
money becomes available for payment of the defaulted interest. Notice of the Special Record
Date shall be given by the Bond Registrar to the Holders not less than ten days prior to the
Special Record Date.
13. Treatment of Registered Owner. The City and Bond Registrar may treat the
person in whose name any Bond is registered as the owner of such Bond for the purpose of
receiving payment of principal of and premium, if any, and interest (subject to the payment
provisions in paragraph 12) on, such Bond and for all other purposes whatsoever whether or not
such Bond shall be overdue, and neither the City nor the Bond Registrar shall be affected by
notice to the contrary.
14. Delivery; Application of Proceeds. The Bonds when so prepared and executed
shall be delivered by the Finance Manager to the Purchaser upon receipt of the purchase price,
and the Purchaser shall not be obliged to see to the proper application thereof.
15. Fund and Accounts. There is hereby established a special fund to be designated
"General Obligation Bonds, Series 2018A Fund" (the "Fund") to be administered and maintained
by the Finance Manager as a bookkeeping account separate and apart from all other funds
maintained in the official financial records of the City. The Fund shall be maintained in the
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manner herein specified until all of the Bonds and the interest thereon have been fully paid. The
Operation and Maintenance Account heretofore established by the City for the Water System
shall continue to be maintained in the manner heretofore provided by the City. The Operation
and Maintenance Account heretofore established by the City for the Sewer System shall continue
to be maintained in the manner heretofore provided by the City. (The Operation and
Maintenance Account for the Water System and the Operation and Maintenance Account for the
Sewer System are referred to collectively herein as the "Operation and Maintenance Accounts".)
All moneys for the System remaining after paying or providing for the items set forth in the
resolution establishing the Operation and Maintenance Account shall constitute or are referred to
as "net revenues" until the Utility Portion of the Bonds have been paid. There shall be
maintained in the Fund the following separate accounts to which shall be credited and debited all
income and disbursements of the System as hereinafter set forth. The Finance Manager and all
officials and employees concerned therewith shall establish and maintain financial records of the
receipts and disbursements of the System in accordance with this resolution. In such records
there shall be established accounts or accounts shall continue to be maintained as the case may
be, of the Fund for the purposes and in the amounts as follows:
(a) Construction Account. To the Construction Account there shall be credited the
proceeds of the sale of the Bonds, plus any amount paid for the Bonds in excess of the minimum
bid and any special assessments levied with respect to the Improvements and collected prior to
completion of the Improvements and payment of the costs thereof. From the Construction
Account there shall be paid all costs and expenses of making the Improvements, the Utility
Improvements and the Charter Improvements, including the cost of any construction or other
contracts heretofore let and all other costs incurred and to be incurred of the kind authorized in
Minnesota Statutes, Section 475.65. Moneys in the Construction Account shall be used for no
other purpose except as otherwise provided by law; provided that the proceeds of the Bonds may
also be used to the extent necessary to pay interest on the Bonds due prior to the anticipated date
of commencement of the collection of taxes, special assessments or net revenues herein levied or
covenanted to be levied; and provided further that if upon completion of the Improvements there
shall remain any unexpended balance in the Construction Account, the balance (other than any
special assessments) shall be transferred to the Debt Service Account or may be transferred by
the Council to the fund of any other improvement instituted pursuant to Minnesota Statutes,
Chapter 429, and provided further that any special assessments credited to the Construction
Account shall only be applied towards payment of the costs of the Improvements upon adoption
of a resolution by the City Council determining that the application of the special assessments for
such purpose will not cause the City to no longer be in compliance with Minnesota Statutes,
Section 475.61, Subdivision 1.
(b) Debt Service Account. There shall be maintained separate subaccounts in the
Debt Service Account to be designated the "Improvements Debt Service Subaccount", the
"Utility Improvements Debt Service Subaccount " and the "Charter Improvements Debt Service
Subaccount." There are hereby irrevocably appropriated and pledged to, and there shall be
credited to the separate subaccounts of the Debt Service Account:
(i) Improvements Debt Service Subaccount. To the Improvements Debt
Service Subaccount there shall be credited: (A) all collections of special assessments
herein covenanted to be levied with respect to the Improvements and either initially
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credited to the Construction Account and not already spent as permitted above and
required to pay any principal and interest due on the Improvement Portion of the Bonds
or collected subsequent to the completion of the Improvements and payment of the costs
thereof; (B) a pro rata share of any amount paid for the Bonds in excess of the minimum
bid; (C) available City funds in the amount of $_________ to provide sufficient funds to
pay interest due on the Improvement Portion of the Bonds on or before February 1, 2019;
(D) any collections of all taxes herein or hereinafter levied for the payment of the
Improvement Portion of the Bonds and interest thereon; (E) a pro rata share of all funds
remaining in the Construction Account after completion of the Project and payment of
the costs thereof; (F) all investment earnings on funds held in the Improvements Debt
Service Subaccount; and (G) any and all other moneys which are properly available and
are appropriated by the governing body of the City to the Improvements Debt Service
Subaccount. The Improvements Debt Service Subaccount shall be used solely to pay the
principal and interest and any premium for redemption of the Improvement Portion of the
Bonds and any other General Obligation Bonds of the City hereafter issued by the City
and made payable from said subaccount as provided by law.
(ii) Utility Improvements Debt Service Subaccount . To the Utility
Improvements Debt Service Subaccount there shall be credited: (A) the net revenues of
the System not otherwise pledged and applied to the payment of other obligations of the
City, in an amount, together with other funds which may herein or hereafter from time to
time be irrevocably appropriated to the Utility Improvements Debt Service Subaccount ,
sufficient to meet the requirements of Minnesota Statutes, Section 475.61 for the payment
of the principal and interest of the Utility Portion of the Bonds; (B) a pro rata share of any
amount paid for the Bonds in excess of the minimum bid; (C) any collections of all taxes
which may hereafter be levied in the event that the net revenues of the System and other
funds herein pledged to the payment of the principal and interest on the Utility Portion of
the Bonds are insufficient therefore; (D) a pro rata share of all funds remaining in the
Construction Account after completion of the Project and payment of the costs thereof;
(E) all investment earnings on funds held in the Utility Improvements Debt Service
Subaccount ; and (F) any and all other moneys which are properly available and are
appropriated by the governing body of the City to the Utility Improvements Debt Service
Subaccount . The Utility Improvements Debt Service Subaccount shall be used solely to
pay the principal and interest and any premium for redemption of the Utility Portion of
the Bonds and any other General Obligation Bonds of the City hereafter issued by the
City and made payable from said subaccount as provided by law.
(iii) Charter Improvements Debt Service Subaccount. To the Charter
Improvements Debt Service Subaccount there shall be credited: (A) all taxes herein and
hereafter levied for the payment of the Charter Portion of the Bonds; (B) any collections
of all taxes herein or hereinafter levied for the payment of the Charter Portion of the
Bonds and interest thereon; (C) available City funds in the amount of $____________ to
provide sufficient funds to pay interest due on the Charter Portion of the Bonds on or
before February 1, 2019; (D) all funds remaining in the Charter Improvements Debt
Service Subaccount of the Construction Account after completion of the Project and
payment of the costs thereof; (E) all investment earnings on funds held in the Charter
Improvements Debt Service Subaccount; and (F) any and all other moneys which are
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properly available and are appropriated by the governing body of the City to the Charter
Improvements Debt Service Subaccount. The Charter Improvements Debt Service
Subaccount shall be used solely to pay the principal and interest and any premiums for
redemption of the Charter Portion of the Bonds and any other general obligation bonds of
the City hereafter issued by the City and made payable from said subaccount as provided
by law.
No portion of the proceeds of the Bonds shall be used directly or indirectly to acquire
higher yielding investments or to replace funds which were used directly or indirectly to acquire
higher yielding investments, except (1) for a reasonable temporary period until such proceeds are
needed for the purpose for which the Bonds were issued and (2) in addition to the above in an
amount not greater than the lesser of five percent of the proceeds of the Bonds or $100,000. To
this effect, any proceeds of the Bonds and any sums from time to time held in the Construction
Account, Operation and Maintenance Account or Debt Service Account (or any other City
account which will be used to pay principal or interest to become due on the bonds payable
therefrom) in excess of amounts which under then applicable federal arbitrage regulations may
be invested without regard to yield shall not be invested at a yield in excess of the applicable
yield restrictions imposed by said arbitrage regulations on such investments after taking into
account any applicable "temporary periods" or "minor portion" made available under the federal
arbitrage regulations. Money in the Fund shall not be invested in obligations or deposits issued
by, guaranteed by or insured by the United States or any agency or instrumentality thereof if and
to the extent that such investment would cause the Bonds to be "federally guaranteed" within the
meaning of Section 149(b) of the Internal Revenue Code of 1986, as amended (the "Code").
16. Covenants Relating to the Improvement Portion of the Bonds.
(a) Special Assessments. It is hereby determined that no less than twenty percent of
the cost to the City of each Improvement financed hereunder within the meaning of Minnesota
Statutes, Section 475.58, Subdivision 1(3), shall be paid by special assessments to be levied
against every assessable lot, piece and parcel of land benefited by any of the Improvements. The
City hereby covenants and agrees that it will let all construction contracts not heretofore let
within one year after ordering each Improvement financed hereunder unless the resolution
ordering the Improvement specifies a different time limit for the letting of construction contracts.
The City hereby further covenants and agrees that it will do and perform as soon as they may be
done all acts and things necessary for the final and valid levy of such special assessments, and in
the event that any such special assessment be at any time held invalid with respect to any lot,
piece or parcel of land due to any error, defect, or irregularity in any action or proceedings taken
or to be taken by the City or the City Council or any of the City officers or employees, either in
the making of the special assessments or in the performance of any condition precedent thereto,
the City and the City Council will forthwith do all further acts and take all further proceedings as
may be required by law to make the special assessments a valid and binding lien upon such
property. . It is hereby determined that the assessments shall be payable in equal, consecutive,
annual installments, with general taxes for the years shown below and with interest on the
declining balance of all such assessments at a rate per annum not greater than the maximum
permitted by law and not less than the rates per annum shown opposite their collection years
specified below:
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Improvement
Designation
Levy
Years
Collection
Years Amount
See Attached Schedule in Exhibit B
At the time the assessments are in fact levied the City Council shall, based on the then-
current estimated collections of the assessments, make any adjustments in any ad valorem taxes
required to be levied in order to assure that the City continues to be in compliance with
Minnesota Statutes, Section 475.61, Subdivision 1.
(b) Tax Levy. To provide moneys for payment of the principal and interest on the
Improvement Portion of the Bonds there is hereby levied upon all of the taxable property in the
City a direct annual ad valorem tax which shall be spread upon the tax rolls and collected with
and as part of other general property taxes in the City for the years and in the amounts as
follows:
Levy Years Collection Years Amount
See Attached Schedule in Exhibit B
(c) Coverage Test. The tax levies are such that if collected in full they, together with
estimated collections of special assessments and other revenues herein pledged for the payment
of the Improvement Portion of the Bonds, will produce at least five percent in excess of the
amount needed to meet when due the principal and interest payments on the Improvement
Portion of the Bonds. The tax levies shall be irrepealable so long as any of the Bonds are
outstanding and unpaid, provided that the City reserves the right and power to reduce the levies
in the manner and to the extent permitted by Minnesota Statutes, Section 475.61, Subdivision 3.
17. Covenants Relating to the Utility Portion of the Bonds.
(a) Sufficiency of Net Revenues; Coverage Test. It is hereby found, determined and
declared that the net revenues of the System are sufficient in an amount to pay when due the
principal and interest on the Utility Portion of the Bonds and a sum at least five percent in excess
thereof. It is hereby found, determined and declared that the net revenues of the Water System
are sufficient in an amount to pay when due the principal and interest on the Outstanding Water
Bonds and a sum at least five percent in excess thereof. The net revenues of the System are
hereby pledged on a parity lien with the Outstanding Water Bonds and shall be applied for that
purpose, but solely to the extent required to meet, together with other pledged sums, the principal
and interest requirements of the Bonds. As used herein the term net revenues means the gross
revenues derived by the City from the operation of the System, including all charges for service,
use, availability, and connection to the System, and all monies received from the sale of any
facilities or equipment of the System or any by-products thereof, less all normal, reasonable, or
current costs of owning, operating, and maintaining the System.
Nothing contained herein shall be deemed to preclude the City from making further
pledges and appropriations of the net revenues of the System for the payment of other or
additional obligations of the City, provided that it has first been determined by the City Council
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that the estimated net revenues of the System will be sufficient in addition to all other sources,
for the payment of the Utility Portion of the Bonds and such additional obligations and any such
pledge and appropriation of the net revenues may be made superior or subordinate to, or on a
parity with the pledge and appropriation herein.
(b) Excess Net Revenues. Net revenues in excess of those required for the foregoing
may be used for any proper purpose.
(c) Covenant to Maintain Rates and Charges. In accordance with Minnesota Statutes,
Section 444.075, the City hereby covenants and agrees with the Holders of the Bonds that it will
impose and collect charges for the service, use, availability and connection to the System at the
times and in the amounts required to produce net revenues adequate to pay all principal and
interest when due on the Utility Portion of the Bonds and the Outstanding Bonds. Minnesota
Statutes, Section 444.075, Subdivision 2, provides as follows: "Real estate tax revenues should
be used only, and then on a temporary basis, to pay general or special obligations when the other
revenues are insufficient to meet the obligations."
18. Covenants Relating to the Charter Portion of the Bonds.
(a) Tax Levy. To provide moneys for payment of the principal and interest on the
Charter Portion of the Bonds there is hereby levied upon all of the taxable property in the City a
direct annual ad valorem tax which shall be spread upon the tax rolls and collected with and as
part of other general property taxes in the City for the years and in the amounts as follows:
Levy Years Collection Years Amount
See Attached Schedule in Exhibit B
(b) Coverage Test. The tax levies are such that if collected in full they, together with
other revenues herein pledged for the payment of the Charter Portion of the Bonds, will produce
at least five percent in excess of the amount needed to meet when due the principal and interest
payments on the Charter Portion of the Bonds. The tax levies shall be irrepealable so long as any
of the Charter Portion of the Bonds are outstanding and unpaid, provided that the City reserves
the right and power to reduce the levies in the manner and to the extent permitted by Minnesota
Statutes, Section 475.61, Subdivision 3.
19. General Obligation Pledge. For the prompt and full payment of the principal and
interest on the Bonds, as the same respectively become due, the full faith, credit and taxing
powers of the City shall be and are hereby irrevocably pledged. If the net revenues of the
System appropriated and pledged to the payment of principal and interest on the Utility Portion
of the Bonds, together with other funds irrevocably appropriated to the Utility Improvements
Debt Service Subaccount herein established, shall at any time be insufficient to pay such
principal and interest when due, the City covenants and agrees to levy, without limitation as to
rate or amount an ad valorem tax upon all taxable property in the City sufficient to pay such
principal and interest as it becomes due. If the balance in the Debt Service Account is ever
insufficient to pay all principal and interest then due on the Bonds and any other bonds payable
therefrom, the deficiency shall be promptly paid out of any other funds of the City which are
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available for such purpose, and such other funds may be reimbursed with or without interest
from the Debt Service Account when a sufficient balance is available therein.
20. Continuing Disclosure. The City is the sole obligated person with respect to the
Bonds. The City hereby agrees, in accordance with the provisions of Rule 15c2-12 (the "Rule"),
promulgated by the Securities and Exchange Commission (the "Commission") pursuant to the
Securities Exchange Act of 1934, as amended, and a Continuing Disclosure Undertaking (the
"Undertaking") hereinafter described to:
(a) Provide or cause to be provided to the Municipal Securities Rulemaking Board
(the "MSRB") by filing at www.emma.msrb.org in accordance with the Rule, certain annual
financial information and operating data in accordance with the Undertaking. The City reserves
the right to modify from time to time the terms of the Undertaking as provided therein.
(b) Provide or cause to be provided to the MSRB notice of the occurrence of certain
events with respect to the Bonds in not more than ten (10) business days after the occurrence of
the event, in accordance with the Undertaking.
(c) Provide or cause to be provided to the MSRB notice of a failure by the City to
provide the annual financial information with respect to the City described in the Undertaking, in
not more than ten (10) business days following such occurrence.
(d) The City agrees that its covenants pursuant to the Rule set forth in this paragraph
and in the Undertaking is intended to be for the benefit of the Holders of the Bonds and shall be
enforceable on behalf of such Holders; provided that the right to enforce the provisions of these
covenants shall be limited to a right to obtain specific enforcement of the City's obligations under
the covenants.
The Mayor and Clerk of the City, or any other officer of the City authorized to act in their
place (the "Officers") are hereby authorized and directed to execute on behalf of the City the
Undertaking in substantially the form presented to the City Council subject to such modifications
thereof or additions thereto as are (i) consistent with the requirements under the Rule, (ii)
required by the Purchaser of the Bonds, and (iii) acceptable to the Officers.
21. Defeasance. When all Bonds have been discharged as provided in this paragraph,
all pledges, covenants and other rights granted by this resolution to the registered holders of the
Bonds shall, to the extent permitted by law, cease. The City may discharge its obligations with
respect to any Bonds which are due on any date by irrevocably depositing with the Bond
Registrar on or before that date a sum sufficient for the payment thereof in full; or if any Bond
should not be paid when due, it may nevertheless be discharged by depositing with the Bond
Registrar a sum sufficient for the payment thereof in full with interest accrued to the date of such
deposit. The City may also discharge its obligations with respect to any prepayable Bonds called
for redemption on any date when they are prepayable according to their terms, by depositing
with the Bond Registrar on or before that date a sum sufficient for the payment thereof in full,
provided that notice of redemption thereof has been duly given. The City may also at any time
discharge its obligations with respect to any Bonds, subject to the provisions of law now or
hereafter authorizing and regulating such action, by depositing irrevocably in escrow, with a
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suitable banking institution qualified by law as an escrow agent for this purpose, cash or
securities described in Minnesota Statutes, Section 475.67, Subdivision 8, bearing interest
payable at such times and at such rates and maturing on such dates as shall be required, without
regard to sale and/or reinvestment, to pay all amounts to become due thereon to maturity or, if
notice of redemption as herein required has been duly provided for, to such earlier redemption
date.
22. Compliance With Reimbursement Bond Regulations. The provisions of this
paragraph are intended to establish and provide for the City's compliance with United States
Treasury Regulations Section 1.150-2 (the "Reimbursement Regulations") applicable to the
"reimbursement proceeds" of the Bonds, being those portions thereof which will be used by the
City to reimburse itself for any expenditure which the City paid or will have paid prior to the
Closing Date (a "Reimbursement Expenditure").
The City hereby certifies and/or covenants as follows:
(a) Not later than sixty days after the date of payment of a Reimbursement
Expenditure, the City (or person designated to do so on behalf of the City) has made or will have
made a written declaration of the City's official intent (a "Declaration") which effectively (i)
states the City's reasonable expectation to reimburse itself for the payment of the Reimbursement
Expenditure out of the proceeds of a subsequent borrowing; (ii) gives a general and functional
description of the property, project or program to which the Declaration relates and for which the
Reimbursement Expenditure is paid, or identifies a specific fund or account of the City and the
general functional purpose thereof from which the Reimbursement Expenditure was to be paid
(collectively the "Project"); and (iii) states the maximum principal amount of debt expected to be
issued by the City for the purpose of financing the Project; provided, however, that no such
Declaration shall necessarily have been made with respect to: (i) "preliminary expenditures" for
the Project, defined in the Reimbursement Regulations to include engineering or architectural,
surveying and soil testing expenses and similar prefatory costs, which in the aggregate do not
exceed twenty percent of the "issue price" of the Bonds, and (ii) a de minimis amount of
Reimbursement Expenditures not in excess of the lesser of $100,000 or five percent of the
proceeds of the Bonds.
(b) Each Reimbursement Expenditure is a capital expenditure or a cost of issuance of
the Bonds or any of the other types of expenditures described in Section 1.150-2(d)(3) of the
Reimbursement Regulations.
(c) The "reimbursement allocation" described in the Reimbursement Regulations for
each Reimbursement Expenditure shall and will be made forthwith following (but not prior to)
the issuance of the Bonds and in all events within the period ending on the date which is the later
of three years after payment of the Reimbursement Expenditure or one year after the date on
which the Project to which the Reimbursement Expenditure relates is first placed in service.
(d) Each such reimbursement allocation will be made in a writing that evidences the
City's use of Bond proceeds to reimburse the Reimbursement Expenditure and, if made within 30
days after the Bonds are issued, shall be treated as made on the day the Bonds are issued.
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Provided, however, that the City may take action contrary to any of the foregoing
covenants in this paragraph upon receipt of an opinion of its Bond Counsel for the Bonds stating
in effect that such action will not impair the tax-exempt status of the Bonds.
23. Certificate of Registration. The Clerk is hereby directed to file a certified copy of
this resolution with the County Auditors of Dakota and Washington Counties, Minnesota,
together with such other information as each of the County Auditors shall require, and to obtain
from each County Auditor their certificate that the Bonds have been entered in their Bond
Register, and that the tax levy required by law has been made.
24. Negative Covenant as to Use of Bond Proceeds and Project. The City hereby
covenants not to use the proceeds of the Bonds or to use the Project, or to cause or permit them
to be used, or to enter into any deferred payment arrangements for the cost of the Project, in such
a manner as to cause the Bonds to be "private activity bonds" within the meaning of Sections 103
and 141 through 150 of the Code.
25. Tax-Exempt Status of the Bonds; Rebate. The City shall comply with
requirements necessary under the Code to establish and maintain the exclusion from gross
income under Section 103 of the Code of the interest on the Bonds, including without limitation
(a) requirements relating to temporary periods for investments, (b) limitations on amounts
invested at a yield greater than the yield on the Bonds, and (c) the rebate of excess investment
earnings to the United States, if the Bonds (together with other obligations reasonably expected
to be issued and outstanding at one time in this calendar year) exceed the small issuer exception
amount of $5,000,000.
For purposes of qualifying for the exception to the federal arbitrage rebate requirements
for governmental units issuing $5,000,000 or less of bonds, the City hereby finds, determines and
declares that:
(a) the Bonds are issued by a governmental unit with general taxing powers;
(b) no Bond is a private activity bond;
(c) ninety-five percent or more of the net proceeds of the Bonds are to be used for
local governmental activities of the City (or of a governmental unit the jurisdiction of which is
entirely within the jurisdiction of the City); and
(d) the aggregate face amount of all tax exempt bonds (other than private activity
bonds) issued by the City (and all subordinate entities thereof, and all entities treated as one
issuer with the City) during the calendar year in which the Bonds are issued and outstanding at
one time is not reasonably expected to exceed $5,000,000, all within the meaning of Section
148(f)(4)(D) of the Code.
26. Designation of Qualified Tax-Exempt Obligations. In order to qualify the Bonds
as "qualified tax-exempt obligations" within the meaning of Section 265(b)(3) of the Code, the
City hereby makes the following factual statements and representations:
(a) the Bonds are issued after August 7, 1986;
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(b) the Bonds are not "private activity bonds" as defined in Section 141 of the Code;
(c) the City hereby designates the Bonds as "qualified tax-exempt obligations" for
purposes of Section 265(b)(3) of the Code;
(d) the reasonably anticipated amount of tax-exempt obligations (other than private
activity bonds, treating qualified 501(c)(3) bonds as not being private activity bonds) which will
be issued by the City (and all entities treated as one issuer with the City, and all subordinate
entities whose obligations are treated as issued by the City) during this calendar year 2018 will
not exceed $10,000,000;
(e) not more than $10,000,000 of obligations issued by the City during this calendar
year 2018 have been designated for purposes of Section 265(b)(3) of the Code; and
(f) the aggregate face amount of the Bonds does not exceed $10,000,000.
The City shall use its best efforts to comply with any federal procedural requirements
which may apply in order to effectuate the designation made by this paragraph.
27. Severability. If any section, paragraph or provision of this resolution shall be held
to be invalid or unenforceable for any reason, the invalidity or unenforceability of such section,
paragraph or provision shall not affect any of the remaining provisions of this resolution
28. Headings. Headings in this resolution are included for convenience of reference
only and are not a part hereof, and shall not limit or define the meaning of any provision hereof.
The motion for the adoption of the foregoing resolution was duly seconded by member
_____________ and, after a full discussion thereof and upon a vote being taken thereon, the
following voted in favor thereof:
and the following voted against the same:
Whereupon the resolution was declared duly passed and adopted.
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STATE OF MINNESOTA
COUNTIES OF DAKOTA AND WASHINGTON
CITY OF HASTINGS
I, the undersigned, being the duly qualified and acting Clerk of the City of Hastings,
Minnesota, do hereby certify that I have compared the attached and foregoing extract of minutes
with the original thereof on file in my office, and that the same is a full, true and complete
transcript of the minutes of a meeting of the City Council, duly called and held on the date
therein indicated, insofar as such minutes relate to authorizing the issuance and awarding the sale
of $4,040,000 General Obligation Bonds, Series 2018A.
WITNESS my hand on June 18, 2018.
_______________________________________
Clerk
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EXHIBIT A
PROPOSALS
[To be supplied by Springsted Incorporated]
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EXHIBIT B
SCHEDULES
[To be supplied by Springsted Incorporated]
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