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Home My WebLink About08-05-02 Hastings, Minnesota August 5, 2002 The City Council of the City of Hastings, Minnesota met in a regular meeting on Monday, August 5, 2002 at 7:00 p.m. in the City Hall Council Chambers, 101 4th Street East, Hastings, Minnesota Members Present: Councilmembers Hazlet, Hicks, Moratzka, Riveness, Schultz, and Mayor Werner Members Absent: Councilmember Yandrasits Staff Members Present: David Osberg, City Administrator; Shawn Moynihan, City Attorney; Melanie Mesko Lee, Administrative Assistant/City Clerk; John Hinzman, Planning Director; Tom Montgomery, Public Works Director; David Gurney, City Engineer; Bill Mesaros, Supervisor of Inspections & Code Enforcement; Marty McNamara, Parks & Recreation Director; Jim McGree, Civic Arena Manager Approval of Minutes Mayor Werner asked if there were any corrections or additions to the minutes of the regular meeting of July 15, 2002 or the special meeting of July 29, 2002. Hearing none, the minutes were approved as presented. Council Items to Be Considered City Administrator Osberg requested that Resolution-Approving Plans & Specifications for the 2002 Louis Lane Trail Project and Ordering Advertisements for Bids be added as #2 under Public Works. Moved by Councilmember Moratzka, seconded by Councilmember Hicks, to approve the addition of that item to the agenda. Presentation-Youth Recycling Recognition Randy Triplett presented a check in the amount of $367.65 to Troop #534, who worked at the recycling program for the months of May, June, & July. Girl Scout Troop #1584 will work the recycling program for August, September, and October. Triplett also noted that the Single Stream Recycling program has received positive comments and that they are adjusting some parts of the program in response to resident suggestions. Minutes of the Regular Meeting of August 5 2002 Page 2 of 5 ~- Consent Agenda Moved by Councilmember Riveness, seconded by Councilmember Moratzka, to approve the Consent Agenda as presented. 6 Ayes; Nays, None. Copy of resolutions on file. 1. Pay Bills As Audited 2. Indemnity Agreement-Wallin Park 3. Order Public Hearing for August 19,2002 for Business Subsidy for Quality One 4. Transfers to Close Funds 5. US Corps Loan Payoff 6. Appoint 2002 Primary Election Judges 7. Approve 2002 Election Judge Wages 8. Approve Assistant City Engineer Position Description & Salary Schedl~le 9. Approve Part-Time Information Technology Position Description & Renaming of MIS Department to Information Technology (IT) Department 10. Resolution-Approving 2002/2003 Safe & Sober Grant Agreement 11. Request for Cancellation of Ambulance Invoices 12. Pay Estimate #7-Hastings Hydroelectric Plant Powerhouse Modifications: Meisinger Construction Company ($37,957) 13. Letter ofUnderstanding-LMC NPDES Phase II Storm water Guide Plan Preparation 14. Resolution-MnDOT Cooperative Agreement for 10th Street & Highway 61 Intersection Improvements 15. Request for 2002 Engineering Department Budget Amendment 16. Accept Proposal-General Sieben Drive Extension Consultant Engineering 17. Approve By-Law Amendment-Hastings Fire Relief Association Award Contract-2002 Seal coat Program Moved by Councilmember Hicks, seconded by Councilmember Hazlet to award the contract as presented to Allied Blacktop Co. in the amount of$36,960 6 Ayes; Nays, none. Public Hearing-Xcel Energy Annexation Ordinance Mayor Werner opened the public hearing at 7:08 p.m. Hearing no public comments, Mayor Werner closed the public hearing at 7:09 p.m. Second Reading- Xcel Energy Annexation Ordinance Moved by Councilmember Hazlet, seconded by Councilmember Moratzka to approve the ordinance annexing the Xcel Energy property as presented. 6 Ayes; Nays, none. Public Hearing-Rezoning and Preliminary Plat: Glendale Heights Mayor Werner opened the public hearing at 7:10 p.m. Dan Tilson, representative for Glendale Heights, stated that he had conducted a traffic study and stated that he felt the development would not exacerbate traffic problems. Pat Hagen, 612 Vermillion stated that he would like awareness of the adjacent farmland to be recognized. ----_._--~_._-~._..."...~--"'-"--_.~,-,---"----,--~~------------ Minutes of the Regular Meeting of August 5 2002 Page 3 of 5 Hearing no further public comments, Mayor Werner closed the public hearing at 7:21 p.m. Resolution- Rezoning and Preliminary Plat: Glendale Heights Mayor Werner stated that he would prefer a more scientific traffic study to be conducted in order to determine what impacts this proposed development may have on truff.~ congestion. Public Works Director Montgomery stated that the City could cost-share a study, due to the fact that 31 st Street will need to be reconstructed as well. Councilmember Schultz inquired whether the City could inform the potential homeowners that this development abuts an Industrial Park. Dan Tilson stated that the applicant would be willing to waive the 60-day time limitation in order to do a traffic study. Council requested that this be submitted in writing to John Hinzman, Planning Director. Moved by Councilmember Moratzka, seconded by Councilmember Schultz to table this action and for staffto request proposals for a traffic study. 6 Ayes; Nays, none. Public Hearing-Preliminary Plat: Pleasant Acres 1st Addition Mayor Werner opened the public hearing at 7:35 p.m. Hearing no public comments, Mayor Werner closed the public hearing at 7:36 p.m. Resolution- Preliminary Plat: Pleasant Acres 1st Addition Moved by Councilmember Hicks, seconded by Councilmember Moratzka to approve the preliminary plat as presented. 6 Ayes; Nays, none. Copy of resolution on file. Public Hearing-Vacation of Right-of-Way: 4th Street East and Locust Street Mayor Werner opened the public hearing at 7:38 p.m. Joan Gorder, 1023 East 3r Street, stated that she would like the street to remain open for public access to Lake Isabelle. Steve Lehtola, property owner requesting the street vacation, stated that his intent is to plant some of the property's natural vegetation in the proposed vacation. Hearing no further public comments, Mayor Werner closed the public hearing at 7:42 p.m. Resolution- Vacation of Right-of-Way: 4th Street East and Locust Street Councilmember Hicks stated that the Council has discussed public accessibility to the lake many times in the past, and has always determined that the public access is an important feature to protect. Moved by Councilmember Hicks, seconded by Councilmember Hazlet to deny the request for vacation of right-of-way. 6 Ayes; Nays, none. Minutes ofthe Regular Meeting of August 5 2002 Page 4 of 5 Resolution-Approve Plans and Authorize Advertisement for Bids for General Sieben Drive and Marketplace West Public Street and Utility Improvements Public Works Director Montgomery stated that several changes have occurred in the plans for these improvements. The include various design issues: . MnDot's review ofthe project was delayed due to their requirement of additional traffic counting and analysis of both General Sieben Drive and Pleasant Drive. . Also, MnDOT has not given their approval for the intersection changes and traffic signal revisions at Highway 55 & General Sieben Drive. . Additionally, changes in the lane designs have also occurred, which include the turn lanes at the north Frontage Road, on Highway 55, and on 4th Street. . Traffic signals have also been changed, as MnDOT has determined that current traffic projects do not warrant a signal. . Due to these design changes, the project's construction schedule has also been modified. Staff will be requesting approval of contract on September 3, 2002, with construction to begin in mid-September. . Finally, due to the above design changes, the original landscaping plan has b(;;l'::n modified. There will be less island planting than originally proposed. Mayor Werner asked whether the City could install a traffic signal even if MnDOT does not think it is warranted. Montgomery stated that the City could install its own signal, but that they would not receive any state funds and the City would be required to maintain the signal, which it has not done in the past. Bruce Chamberlain of Hoisington Koegler Group presented information on the revised landscape plan. He noted that the City has been working with the High School to be able to provide decorative banners along General Sieben Drive, leading north to the high school. He stated that he has not reached a formal agreement with the school to provide the banners. Councilmember Hicks stated that the City can determine whether a traffic signal is needed. He also stated that while he liked the concept of banners, he felt that the poles should not be installed unless there is an agreement with the high school about providing banners. Mayor Werner expressed concern over the timing of the project, and stated that he would prefer the project wait until school is out of session again. Council also expressed concerns about the length of the construction. General Sieben Drive is estimated to be closed for approximately 4-6 weeks, with the project estimated to be done by early November 2002. This would impact the high school and the government center. Montgomery stated that delaying the project to 2003 would significantly impact the development projects on the south side of Highway 55 and General Sieben Drive, and that, due to logistical constraints, the project should be done in one phase rather than by piecemeal. Mayor Werner questioned whether incentives could be offered to the successful bidder to speed up the process and try to reduce the traffic impact on General Sieben Drive north of Highway 55. Moved by Councilmember Hicks, seconded by Councilmember Moratzka to approve the project as presented, with an incentive to be given for completion by November 1, 2002. Roll Call Vote was taken 3 Ayes; 3 Nays, Councilmembers Schultz, Riveness and Mayor Werner voting against. Moved by Councilmember Hicks, seconded by Councilmember Moratzka to approve the project as presented with an incentive that the "critical element" of the project (Highway 55 and General Sieben north) be done as soon as possible. 5 Ayes; Nays, one; Councilmember Schultz voting against. Minutes of the Regular Meeting of August 5 2002 Page 5 of 5 ,.-- Resolution-Approving Plans & Specifications for the 2002 Louis Lane Trail Project and Ordering Advertisements for Bids Moved by Councilmember Schultz, seconded by Councilmember Moratzka to approve the resolution as presented. 6 Ayes; Nays, none. Copy of resolution on file. Resolution-Site Plan; Birchen Enterprises (2654 Millard Avenue) Moved by Councilmember Hicks, seconded by Councilmember Hazlet to approve the resolution as presented. 6 Ayes; Nays, none. Copy of resolution on file Resolution-Site Plan: Gene Chandler (1590 Spring Street) Moved by Councilmember Hicks, seconded by Councilmember Schultz to approve the resolution as presented, with a condition added that curb be installed as part of the project. 6 Ayes; Nays, none. Copy of resolution on file Guardian Angels Site Plan/Playground Moved by Councilmember Hicks, seconded by Councilmember Moratzka to refer this item to the Planning Committee of the Council. 6 Ayes; Nays, none. ~ Civic Arena Refrigeration System Report-Jim Maland: Bonestroo, Inc. Moved by Councilmember Moratzka, seconded by Councilmember Hazlet to approve the report and consulting agreement with Bonestroo and to direct staff to solicit bids for approval at September 3,2002 Council meeting.. 6 Ayes; Nays, none Resolution-Order to Correct a Hazardous Condition or Remove the Hazardous Building Moved by Councilmember Hicks, seconded by Councilmember Moratzka to approve the resolution pertaining to the property at 500 West 2nd Street. 6 Ayes; Nays, none. Copy of resolution on file Adjournment Moved by Councilmember Riveness, seconded by Councilmember Moratzka to adjourn the meeting at 9: 15 p.m. 6 Ayes; Nays, None. ~ ATTES~/~JUto~ City Clerk Mayor .__.._-------.~'_.~-'~"-~.-......_-"--------~--_...._-_._...,_.,-,~"-_..._.,-