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Home My WebLink About12-05-05 CITY OF HASTINGS COUNCIL MEETING Monday, December 5, 2005 7:00 PM L CALL TO ORDER ll. ROLL CALL ID. DETERMINATION OF QUORUM IV. APPROVAL OF MINUTES Approve Minutes of the Regular Meeting on November 21, 2005 and Minutes of the CounciVStaffRetreat on November 18 & 19,2005 V. COUNCIL ITEMS TO BE CONSIDERED VI. CONSENT AGENDA The items on the Consent Agenda are to be acted upon by the City Council in a single motion. There will be no discussion on these items unless a Councilmember or citizen so requests, in which event the items will be removed from the Consent Agenda to the appropriate Department for discussion. 1. Pay Bills as Audited 2. Approve 2006 TRAC Grant Contract 3. 2005 Budget Adjustment-Maintenance Snowblower 4. Approve Contract with HLB Tautges Redpath LID Audit Services for 2005-2007 5. Approve Assessment Abatement for 2004 Improvement Program 6. Pay Estimate #3-Public Works Salt Shed: Ebert Construction ($94,905.00) 7. Resolution-Approve 2006 CDBG Budget 8. Authorize Release of Vermillion Street Request for Proposals 9. Approve 200512006 Seasonal Park Wages VII. AWARDING OF CONTRACTS AND PUBLIC HEARINGS 1. Truth in Taxation Public Hearing-2006 Budget 2. Public Hearing-Ordinance Amendment #2005-72: Public Institution Uses VIII. REPORTS FROM CITY STAFF A. Public Works B. Planning 1. Second Reading/Resolution-Ordinance Amendment #2005-72: Public Institution Uses 2. Approve Preliminary Land Credit and Sale-#2005-69: Miller Electric (Lot 5, Block 2, Hastings Industrial Park No.7) 3. Approve Roof Sign - 131 0 Vermillion Street C Administration IX. COMMENTS FROM AUDIENCE X. UNFINISHED BUSINESS XI. NEW BUSINESS Xll. REPORTS FROM CITY COMMITTEES, OFFICERS, COUNCILMEMBERS XllL ADJOURNMENT Next Council Meeting on Monday December 19, 2005 ~+.. Ln~g:~ N j;: ...:::~~ c ~. f- MSC:itt;; U) o o N ~ n:s :J C fa .., U'1 ..,._0011} __N ,ro')O"";'..,. __N 8' I-Ncn~~ o N ~"S: ~tlO~::::: stt- r-o""~,.HD ;E _NN :E: \OM Or-. _NN on !,:tH'''CJ\~ __N If) ..........-HO _NN lL\OI"'lO" -NN ':I: NO'I~~g U) _tlO~~~ <= ::> (J) :;:,. '" VI E It> .<: ~ "' ~ e It> U ::E <>. .,. ';I: N Ln o CO N -- CO N -- en >- '" '0 'r: u. >- It> ~ => F ~+--~ >- '" -g Q) <= -g 3: It> ]I F >- '" '0 <= o ::E Hastings, Minnesota Special Meeting Minutes Council/Staff Retreat November 18 & 19,2005 The City Council of the City of Hastings, Minnesota met in a special goal setting session on Friday, November 18, 2005 at 12:00 p.m. at the Green Mill Restaurant in Hastings and on Saturday, November 19,2005 at 8:00 a.m. in the Community Room at the Hastings City Hall, 101 East 4th Street, Hastings, Minnesota. Members Present: Mayor Werner, Councilmembers Alongi, Hazlet, Hicks, Moratzka, Riveness, and Schultz Staff Members Present: City Administrator David Osberg City Attorney Shawn Moynihan Assistant City Administrator Melanie Mesko Lee Planning Director John Hinzman Public Works Director Tom Montgomery Police Chief Mike McMenomy Building Official Tom Bakken Parks & Recreation Director Barry Bernstein IT Director Stephanie Nornes Fire Chief Mark Holmes Community Relations Specialist Shannon Rausch HRA Director John Grossman Consultant Jim Lynn Consultant Lisa Lynn The purpose of the meeting was to develop goals and objectives for addressing issues facing the City. The Council and staff discussed current management styles of the City as well as identified strengths, weaknesses, opportunities and threats facing the City of Hastings. Council and staff rated the various SWOT components into the most pressing items needing most immediate attention. Based on the development of seven goals, the Council and staff created objectives and timelines to help facilitate progress to the completion of the goals. It was agreed that the goals, objectives, and assignments will be formally adopted by the City Council at a future date. Adjournment The Council/Staff retreat was adjourned at 5:15 p.m. on Friday evening and at 12:00 on Sunday. Michael D. Werner Mayor Melanie Mesko Lee City Clerk Hastings, Minnesota City Council Minutes November 21, 2005 The City Council of the City of Hastings, Minnesota met in a regular meeting on Monday, November 21,2005 at 7:00 p.m. in the Council Chambers at the Hastings City Hall, 101 East 4th Street, Hastings, Minnesota. Members Present: Mayor Werner, Councilmembers Alongi, Hazlet, Hicks, Moratzka, Riveness, and Schultz Members Absent: None Staff Members Present: City Administrator David Osberg City Attorney Shawn Moynihan Assistant City Administrator Melanie Mesko Lee Planning Director John Hinzman The Mayor and Council welcomed Elliott Siebenaler and Troop #534, who were in attendance at the meeting as part of earning a communications badge. Approval of Minutes: Mayor Werner asked if there were any corrections or additions to the minutes of the regular meeting of Monday, November 7, 2005. Hearing none, the minutes were approved as presented. Consent Agenda Moved by Councilmember Hicks, seconded by Councilmember Hazlet to approve the Consent Agenda as presented. I. Pay Bills as Audited 2. Approve 2005 Police Supervisors Labor Agreement 3. Resolution-Approve Renewal of Friends of Animal Ark Gambling Permit 4. Resolution--Approve Massage Therapy License for Kimberly Stransky 5. First Reading/Order Public Hearing-Ordinance Amendment #2005-72: Public Institutional Uses 6. Pay Estimate #4-Project 2005-1: Dakota Hills Area Reconstruction: Pember Companies ($382,228.78) 7. Pay Estimate #2-Project 2005-3: South Frontage Road Project: Max Steininger Companies ($340,980.91) 8. Final Pay Estimate-Project 2005-4: LeDuc Mansion Parking Lot: Midwest Asphalt Corporation ($10,573.22) 9. Authorizing Recycling Grant Application 10. Appointment to NRRC II. Appointment to HPC 7 Ayes, Nays, None. Copy of resolutions on file. City of Hastings City Council Minutes November 21, 2005 Page 2 of2 Public Hearing-Vacation of Alley #2005-70: Town of Hastings Block 96 (14th Street-15th Street-Ashland Street-Spring Street) Mayor Werner opened the public hearing at 7:01 p.m. Planning Director Hinzman stated that no stated opposition has been received. Hearing no further comments, Mayor Werner closed the public hearing at 7:02 p.m. Second Reading/Resolution- Vacation of Alley #2005-70: Town of Hastings Block 96 (14th Street-15th Street-Ashland Street-Spring Street) City Attorney Moynihan noted that the legal description needs to be slightly amended. Moved by Councilmember Moratzka, seconded by Councilmember Alongi to approve the resolution as amended. 7 Ayes, Nays, None. Copy of resolution onjile. Resolution-Site Plan #2005-73: Waste Management Addition at 2800 Millard Avenue Mayor Werner noted that he would like to see the property cleaned up. Moved by Councilmember Riveness, seconded by Councilmember Hazlet to approve the site plan as presented. 7 Ayes; Nays, none. Copy of resolution on jile. Resolution-Site Plan #2005-75: Multiple Family Garage at 126 State Street (Wagner) Moved by Councilmember Riveness, seconded by Councilmember Hicks to approve the site plan as presented. 7 Ayes; Nays, none. Adjournment Moved by Councilmember Hicks, seconded by Councilmember Alongi to adjourn the meeting at 7: I 0 p.m. 7 Ayes, Nays, None. Michael D. Werner Mayor Melanie Mesko Lee City Clerk City of I-hsl i 95 =Wj.'if'~"1I't'A'~ Neracn:lm To: City Council From: Becky Kline, Finance Department Date: 11/30/2005 The attached Department Report itemizes vouchers that were paid on November 30, 2005. Thank you. 11/30/2005 8,54 AM PACKET, 00067 11/30 VENDOR SET, FUND 101 )EPARTMENT: 105 3UDGET TO USE: GENERAL ADMINISTRATION CB - CURRENT BUDGET "ENDOR NAME ITEM # ~~================================================================================================================================== -22350 FORTIS BENEFITS INS CO I-NOV 19 -56836 OFFICE MAX - A BOISE CO C-184214 1-001873 1-132082 1-17268 1-416386 1-575013 1-575053 1-581951 1-820994 1-870770 1-872736 REGULAR DEPARTMENT PAYMENT REGISTER G/L ACCOUNT NAME 101-105-1051-6134 PAGE; BANK: GEN DESCRIPTION CHECK# AMOUNT EMPLOYER PAID LONG TERM DISABILITY PREMIUM 023232 41.46 101-105-1051-6201 OFFICE SUPPLI CD WALLET CREDIT 023250 10.21- 101-105-1051-6201 OFFICE SUPPLI FILE POCKETS/IN/OUT BOARD/PAPE 023250 141.27 101-105-1051-6201 OFFICE SUPPLI CORKBOARD 023250 223.58 101-105~1051-6201 OFFICE SUPPLI CD WALLET/DISCS 023250 25.11 101-105-1051-6201 OFFICE SUPPLI STAMP 023250 12.78 101-105-1051-6201 OFFICE SUPPLI LABELS/TAPE/BUS HOLDER 023250 200.94 101-105-1051-6201 OFFICE SUPPLI PENS/PENCILS 023250 9.10 101-105-1051-6201 OFFICE SUPPLI INK APPLICATOR 023250 4.60 101-105-1051-6201 OFFICE SUPPLI ENVELOPES/PUNCH/PEN REFILLS 023250 96.35 101-105-1051-6201 OFFICE SUPPLI KEY TAGS/CALC PAPER 023250 28.30 101-105-1051-6201 OFFICE SUPPLI BK BOLD PEN 023250 6.77 DEPARTMENT 105 ADMINISTRATION TOTAL: 780.05 -------~----------------------------~------------~~------------- -22350 FORTIS BENEFITS INS CO I-MOV 19 101-107-1071-6134 EMPLOYER PAID LONG TERM DISABILITY PREMIUM 023232 11.00 DEPARTMENT 107 CITY CLERK TOTAL: 11.00 I-NOV 19 ------------------------------------------------~~---------------~- 49.52 101-120-1201-6134 EMPLOYER PAID LONG TERM DISABILITY PREMIUM 023232 DEPARTMENT 120 FINANCE TOTAL; 49.52 --------------------------~------~----~------------------ ~ -21886 FLUEGEL & MOYNIHAN PA I -NOV 05 -16343 ECOLAB PEST ELIM.DIVISI 1-2973689 1-2973690 -22350 FORTIS BENEFITS INS CO I -NOV 19 -51900 NALCO COMPANY I-92289215 -72648 SECURITY RESPONSE SERVI I-26169 101-130-1301-6304 101-140-1404-6310 101-140-1404-6310 101-140-1401-6134 101-140-1401-6216 101-140-1404-6310 LEGAL FEES LEGAL FEES 023231 11,250.00 DEPARTMENT 13 0 LEGAL TOTAL; 11,250.00 MAINTENANCE C CH PEST ELIMINATION MAINTENANCE C LD PEST ELIMINATION 023227 023227 107.90 101.55 EMPLOYER PAID LONG TERM DISABILITY PREMIUM 023232 14.94 CHEMICALS & C BOILERS/TEST KITS 023247 179.70 MAINTENANCE C LD MONITORING 023254 300.01 ll/30/2005 8,54 AM ?ACKET, 00067 11/30 lENDOR SET, 1 'UNO 101 lEPARTMENT: 140 lUDGET TO USE, REGULAR DEPARTMENT PAYMENT REGISTER GENERAL MAINTENANCE CB-CURRENT BUDGET lENDOR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION CIIECK# :=================================================================================================================================== AMOUNT l -76498 DARLENE OHLHAUSER I -NQV OS 101-140-1404-6310 MAINTENANCE C MONTHLY CLEANING 023260 l -76750 TERRYS ACE HARDWARE 1-4016 1-4364 101-140-1401-6217 101-140-1401-6217 OTHER GENERAL GENERAL SUPPLIES OTHER GENERAL GENERAL SUPPLIES 023261 023261 L -78380 TOWER CLEANING SYSTEMS 1-231123 101-140-1404-6310 MAINTENANCE C TOWER CLEANING SYSTEMS 023264 l -92700 xeEL ENERGY I-NOV I-NQV 101-140-1404-6343 101-140-1403-6343 LIGHT & POWER ELECTRIC SERV 51-6960208 LIGHT & POWER ELECTRIC SERV 51-6960213 023268 023268 DEPARTMENT 140 MAINTENANCE TOTAL: PAGE: 2 BANK: GEN 1,150.80 2.88 8.99 1,196.21 1,346.31 2,189.83 6,599.12 l -12044 DAKOTA COUNTY PROPERTY 1-1242 101-150-1501-6336 OTHER PUBLISH REC FEES/ TORRENS 023224 46.00 1-1247 101-150-1501-6336 OTHER PUBLISH REC FEES/ ABSTRACT 023224 97.50 l ~22350 FORTIS BENEFITS INS CO I-NOV 19 101~150-1501-6134 EMPLOYER PAID LONG TERM DISABILITY PREMIUM 023232 46.06 DEPARTMENT 150 PLANNING TOTAL: I-NOV 19 101-160~1601-6134 EMPLOYER PAID LONG TERM DISABILITY PREMIUM 023232 DEPARTMENT 160 LT. TOTAL: ._--------------------------~----------------~-------------------~------------------------------------------------------------------ 31.24 ~ -02115 ANDERSON GORDON C 1-272855 101-201-2010-6353 REPAIRS & MAl REPAIR/ SHOTGUNS 023205 "-09400 CITY OF MPLS. 1-40650002614 101-201-2010-6311 EXPERT & CONS AUTOMATED PAWN SYSTEM 023212 . -11400 CUSTOM MICRO INC. 1-2005-152 101-201-2010-6310 MAINTENANCE C JUSTICE SOFTWARE/ MAINT 023223 - -22350 FORTIS BENEFITS INS CO I-NOV 19 101-201-2010-6134 EMPLOYER PAID LONG TERM DISABILITY PREMIUM 023232 ~ -56836 OFFICE MAX - A BOISE CO 1-143949 101-201-2010-6201 OFFICE SUPPLI OFFICE SUPPLIES 023250 . ~74504 SPRINT 1-0153573186-7 NQV 101-201-2010-6321 TELEPHONE MDT VISION CARD CONNECT 023257 DEPARTMENT 201 POLICE TOTAL: ----------------------------~-------------------------- ----------------------------------------------------------- 189.56 31.24 540.88 120.00 4,300.00 458.97 249.68 1,133.19 6,802.72 ll/30/2005 8,54 AM ?ACKET, 00067 11/30 IENDOR SET, "lJND 101 )EPARTMENT, 230 JUDGET TO USE: REGULAR DEPARTMENT PAYMENT REGISTER PAGE, GENERAL BUILDING & INSPECTIONS CB-CURRENT BUDGET BANK: GEN !ENDQR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION CHECK# AMOUNT ==================================================================================================================================== l -04630 8DM CONSULTING ENGINEER 1-1105007 lOl~230-2301-6314 FINAL GRADE I FINAL GRADE 023207 3,255.00 1-1105008 101-230-2301-6315 TOP OF BLOCK TOP OF BLOCK VER 023207 1,210.00 l -10850 CROSSROADS EXPRESS LUBE 1-174638 101-230-2301-6354 REPAIRS & MAl REPLACE LIGHTS/a04 023222 10.63 1-174771 101-230-2301-6354 REPAIRS & MAl WIPER BLADES 023222 31.93 l -22350 FORTIS BENEFITS INS CO I-NOV 19 101-230-2301-6134 EMPLOYER PAID LONG TERM DISABILITY PREMIUM 023232 78.61 I ~NOV 19 101-230-2302~6134 EMPLOYER PAID LONG TERM DISABILITY PREMIUM 023232 12.96 l -76750 TERRYS ACE HARDWARE I~003919/1 101-230~2301-6240 SMALL TOOLS & TAPE/PAINT 023261 17.65 1-4773 101-230-2301-6240 SMALL TOOLS & 48" LEVEL 023261 34.07 DEPARTMENT 230 BUILDING & INSPECTIONS TOTAL ; 4,650.85 l -12074 DAKOTA ELECTRIC ASSN I ~NOV 05 101-300-3201-6343 LIGHT & POWER DAKOTA ELECTRIC ASSN 023225 1,981.80 l -22350 FORTIS BENEFITS INS CO I-NOV 19 I~NOV 19 101-300-3100~6134 101-300-3200-6134 EMPLOYER PAID LONG TERM DISABILITY PREMIUM EMPLOYER PAID LONG TERM DISABILITY PREMIUM 023232 023232 105.12 150.60 l -36021 J-CRAFT INe 1-38111 101-300-3200-6540 MOTOR VEHICLE AUGER 023241 284.00 DEPARTMENT 300 PUBLIC WORKS TOTAL: 2,521.52 ~~~---~~-----~-----~~----~~----~~------~----~----------~---~~---~~----~ l -21402 FIRST NATL BANK 1-68 101-401-4143-6361 RENTAL-BUILDI LOAN 0320243279 023230 1,527.35 l ~22350 FORTIS BENEFITS INS CO I-NOV 19 101-401-5002-6134 EMPLOYER PAID LONG TERM DISABILITY PREMIUM 023232 8.34 DEPARTMENT 401 PARKS & RECREATION TOTAL: 1,535.69 ~----~~----~-----~------~~-----~----~~-----~---------------------~----~---~-~ ~-------------- VENDOR SET 101 GENERAL TOTAL: 34,421.27 11/30(2005 PACKET: 8:54 AM 00067 11/30 VENDOR SET: E'UND 200 DEPARTMENT: 401 BUDGET TO USE: PARKS PARKS & RECREATION CB-CURRENT BUDGET VENDOR NAME ITEM # ==================================================================================================================================== AMOUNT 1 -22350 FORTIS BENEFITS INS CO I-NOV 19 1 -76750 TERRYS ACE HARDWARE C-4857 C-4857 1-4495 1-5213 l -92700 XCEL ENERGY I-NOV REGULAR DEPARTMENT PAYMENT REGISTER G/L ACCOUNT NAME 200-401-4101-6134 200-401-4101-6217 200-401-4101-6226 200-401-4101-6217 200-401-4101-6356 200-401-4147-6343 DESCRIPTION EMPLOYER PAID LONG TERM DISABILITY PREMIUM OTHER GENERAL BOLTS/CREDIT STREET SIGN/S BOLTS/CREDIT OTHER GENERAL MIse PARTS/SUPPLIES UPKEEP OF GRO PLANT STAKES/STRIPING TAPE LIGHT & POWER ELECTRIC SERV 51-6960220 DEPARTMENT 401 PARKS & RECREATION ~------~-------------~-----------------~--------------~-------~------------------------------------------ VENDOR SET 200 PARKS CHECK# 023232 023261 023261 023261 023261 023268 TOTAL: TOTAL: PAGE: BANK: GEN 91.57 21. 60- 17.38 44.14 15.03 576.53 723.05 723.05 11/30/2005 PACKET; ilENDOR SET, 8:54 AM 00067 11/30 1 F'UND 201 ~EPARTMENT; 401 BUDGET TO USE: ACQUATIC CENTER PARKS & RECREATION CB-CURRENT BUDGET vENDOR NAME ITEM # ==================================================================================================================================== AMOUNT 1 -22350 FORTIS BENEFITS INS 00 I-NOV 19 1 -76750 TERRYS ACE HARDWARE I-5502 1-5513 1 -92700 XCEL ENERGY I-NQV REGULAR DEPARTMENT PAYMENT REGISTER G/L ACCOUNT NAME 201-401-4102-6134 201-401-4102-6211 201-401-4102-6211 201-401-4102-6343 DESCRIPTION EMPLOYER PAID LONG TERM DISABILITY PREMIUM CLEANING SUPP POOL SUPPLIES CLEANING BUPP POOL SUPPLIES LIGHT & POWER ELECTRIC SERV 51-6960209 DEPARTMENT 401 PARKS & RECREATION ------------------------------------------------------------------------- VENDOR SET 201 ACQUATIC CENTER PAGE: BANK: GEN CHECK# 023232 023261 023261 023268 TOTAL: TOTAL: 5 19.90 19.11 8.69 447.79 495.49 495.49 11/30/2005 8,54 AM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 6 ?ACKET: 00067 11/30 IENDOR SET, ~UND 210 HERITAGE PRESERVATION )EPARTMENT, 170 3UDGET TO USE: HERITAGE PRESERVATION CB - CURRENT BUDGET BANK: GEN IENDOR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION CHECK# AMOUNT ~---------~------------------------------------------------------------------------------------------------------------------------- .----------------------------------------------------------------------------------------------------------------------------------- L -22350 FORTIS BENEFITS INS CO I-NOV 19 210-170-1702-6134 EMPLOYER PAID LONG TERM DISABILITY PREMIUM 023232 1. 68 DEPARTMENT 170 HERITAGE PRESERVATION TOTAL: 1.68 -------------------------------------------------------------------------- ----------------------------------------------------- VENDOR SET 210 HERITAGE PRESERVATION TOTAL: 1. 68 11/30/2005 8:54 AM PACKET: 00067 II/3~ VENDOR SET, FUND 213 FIRE & AMBULANCE DEPARTMENT, 210 FIRE BUDGET TO USE: CB-CURRENT BUDGET VENDOR NAME ITEM # :=================================================================================================================================== 1 -20054 FAIR OFFICE WORLD 1-115355-0 1 -22350 FORTIS BENEFITS INS CO I-NOV 19 1 -28718 HELMER PRINTING 1-88836 1 -48766 METRO FIRE, INC. 1-22472 L -68690 REGINA MEDICAL GROUP 1-144504 l -76750 TERRYS ACE HARDWARE I-005396/1 1-4437 L -88085 WALMART COMMUNITY BRC 1-2335 1-5164 1-5659 1-9167 -92700 XCEL ENERGY I-NOV REGULAR DEPARTMENT PAYMENT REGISTER G/L ACCOUNT NAME 213-210-2100-6201 213-210-2100-6134 213-210-2100-6201 213-210-2100-6217 PAGE: 7 BANK: GEN DESCRIPTION CHECK# AMOUNT OFFICE SUPPLI OFFICE SUPPLIES 023228 409.89 EMPLOYER PAID LONG TERM DISABILITY PREMIUM 023232 181.63 OFFICE SUPPLI BUS CARDS/ GELHAR 023239 158.69 OTHER GENERAL STREAMLIGHT LIGHT BOX BATTERY 023242 129.88 213-210-2100-6450 MISCELLANEOUS FLU VACCINES 023253 997.50 213-210-2100-6217 OTHER GENERAL KEYBLANKS 023261 10.72 213-210-2100-6221 EQUIPMENT PAR SUPPLY FOR FIRE TRK 1483 023261 45.80 213-210-2100-6217 OTHER GENERAL STATION SUPPLIES 023267 255.96 213-210-2100-6201 OFFICE SUPPLI OFFICE SUPPLIES 023267 204.71 213-210-2100-6217 OTHER GENERAL STATION SUPPLIES 023267 64.91 213-210-2100-6201 OFFICE SUPPLI OFFICE SUPPLIES 023267 52_12 213-220-2200-6460 213-220-2200-6354 213-220-2200-6460 213-220-2200-6460 213-220-2200-6221 213-220-2200-6354 213-220-2200-6216 LIGHT & POWER ELECTRIC SERV 51-6960214 023268 721. 36 213-210-2100-6343 DEPARTMENT 210 FIRE TOTAL: 3,233.17 -05781 BLUE CROSS & BLUE SHIEL I-CALL 20041849 --------------------------------------------------------------------------------- -06385 BOYER FORD TRUCKS 1-519518 -1 MISCELLANEOUS VENDOR ROCHELLE BUNTING I-CALL 2005630 MERLE CARLSON I-CL 2005630 -14270 OOERERS GENUINE PARTS 1-150414 -28150 HASTINGS FORD-JEEP-EAGL 1-70555 -50340 MOORE MEDICAL CORP. 1-93973065 REFUNDS-AMBUL REFUND OVERPAY 023209 61.75 REPAIRS & MAl REPAIR/ AMB 1461 023210 347.62 REFUNDS-AMBUL ROCHELLE BUNTING:REF OVERPAY REFUNDS-AMBUL REFUND OVERPAY 023218 023219 126.76 126.76 EQUIPMENT PAR BULB/ AMB 1461 023226 93.51 REPAIRS & MAl DOOR LOCK / AMB 1463 023238 2.94 CHEMICALS & C MED SUPPLIES 023245 461. 56 11/30/2005 PACKET: VENDOR SET: FUND 8:54 AM 00067 11/30 1 213 FIRE & AMBULANCE AMBULANCE CB-CURRENT BUDGET DEPARTMENT: 220 BUDGET TO USE: ITENOOR NAME ITEM # ==================================================================================================================================== AMOUNT 1 -50360 MOTOR PARTS SERVICE CO 1-88585-8 1 -62700 PRAXAIR DISTRIBUTION-44 1-974933 1-992465 1 ~78778 TRI-ANIM HEALTH SERVICE I-MMH5299701S REGULAR DEPARTMENT PAYMENT REGISTER G/L ACCOUNT NAME 21)-220-2200-6221 213-220-2200-6216 213-220-2200-6216 213-220-2200-6216 DESCRIPTION CHECK# EQUIPMENT PAR PARTS FOR AMB 1461 023246 CHEMICALS & C OXYGEN CHEMICALS & C OXYGEN 023252 023252 CHEMICALS & C CPAP VALVE/MASK 023265 DEPARTMENT 220 AMBULANCE TOTAL: VENDOR SET 213 FIRE & AMBULANCE TOTAL: PAGE: BANK: GEN 8.02 212.92 167.14 196.00 1,804.98 5,038.15 11/30/2005 8,54 AM PACKET: 00067 11/30 VENDOR SET, FUND 220 LE Due DEPARTMENT: 450 LEDUC BUDGET TO USE: CB-CURRENT BUDGET VENDOR NAME ITEM # ==================================================================================================================================== AMOUNT 1 -92700 XCEL ENERGY I-NOV REGULAR DEPARTMENT PAYMENT REGISTER G/L ACCOUNT NAME 220-450-4160-6343 DESCRIPTION LIGHT & POWER ELECTRIC SERV 51-6960231 DEPARTMENT 450 LEDUC CIIECK# 023268 ------------------------------------------------------- TOTAL: VENDOR SET 220 LE Due TOTAL: PAGE: 9 BANK: GEN 268.14 268.14 268.14 11/30/2005 PACKET: 8:54 AM 00067 11/30 REGULAR DEPARTMENT PAYMENT REGISTER ilENDOR SET, FUND 403 JEPARTMENT, 140 3UDGET TO USE, EQUIPMENT REVOLVING BUI LD ING MAINTENANCE CB~CURRENT BUDGET ilENDOR NAME ITEM 1I ;::================================================================================================================================= AMOUNT 1 -000130 COMMERCIAL PLUMBING & H 1-0009201 G/L ACCOUNT NAME 403-140-1401-6590 DESCRIPTION CONTRACTORS & EXHAUST DUCT WORK/PD DEPARTMENT 140 BUILDING MAINTENANCE L -56268 OBRIEN, JOE CHEVROLET I-DEe 05 --------------------------------------------------------------------------- 403-230-2301-6540 MOTOR VEHICLE LEASE/ 1740 DEPARTMENT 230 BUILDING & INSPECTIONS CHECK#: 023203 TOTAL: 023249 l -05500 BITUMINOUS ROADWAYS INC 1-98179 ----------------------------------------------------------------------------------------------------------------- TOTAL, l -06728 BRAUN INTERTEC 1-254239 l -74312 SOLBERG AGGREGATE COMPA 1-3140 403-300-3200-6590 403-300-3200-6590 403-300-3200-6590 CONTRACTORS & HOT MIX CONTRACTORS & SOIL TESTING CONTRACTORS & MOBILIZATION/ ROLLER RENTAL DEPARTMENT 300 PUBLIC WORKS VENDOR SET 403 EQUIPMENT REVOLVING 023208 023211 023256 TOTAL: TOTAL: PAGE: 10 BANK: GEN 3,100.00 3,100.00 319.50 319.50 34,747.18 413.50 958.50 36.119.18 39,538.68 11/30/2005 PACKET; VENDOR SET, FUND 404 DEPARTMENT, 500 BUDGET TO USE: 8:54 AM 00067 11/30 REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 11 HRA REDEVELOPMENT HOUSING & REDEVELOPMENT CB-CURRENT BUDGET BANK: GEN VENDOR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION CIIECK# AMOUNT 1 -22350 FORTIS BENEFITS INS CO I-NOV 19 ==================================================================================================================================== 404-500-6003-6134 EMPLOYER PAID LONG TERM DISABILITY PREMIUM 023232 15.64 DEPARTMENT 500 HOUSING & REDEVELOPMENT TOTAL: 15.64 ------------------------------------------------------------------------------------------ VENDOR SET 404 HRA REDEVELOPMENT TOTAL, 15.64 11/30/2005 8:54 AM REGULAR DEPARTMENT PAYMENT REGISTER PACKET: 00067 11/30 VENDOR SET, FUND 407 INDUSTRIAL PARK CONST DEPARTMENT, 180 ECONOMIC DEVELOPMENT BUDGET TO USE: CB~CURRENT BUDGET VENDOR NAME ITEM # ==================================================================================================================================== 1 -22350 FORTIS BENEFITS INS CO I -NOV 19 --~~---~~---~~----~---~~~--~~~---~----~~--- G/L ACCOUNT NAME 407-180~1502-6134 DESCRIPTION PAGE: 12 BANK; GEM CHECK# AMOUNT ECONOMIC DEVELOPMENT EMPLOYER PAID LONG TERM DISABILITY PREMIUM VENDOR SET 407 INDUSTRIAL PARK CONST 023232 3.33 TOTAL: 3.33 DEPARTMENT 180 -----~-~~--~~~----~-~--~~----~~---~~~----~--~~~--~----~~---~---~~ TOTAL: 3.33 11/30/2005 a,54 AM PACKET: 00067 11/30 vENDOR SET, 1 eUND 600 WATER JEPARTMENT: 300 3UDGET TO USE: PUBLIC WORKS CB - CURRENT BUDGET JENDOR NAME ITEM #: -----------------------------~------------------------------------------------------------------------------------------------------- ------------------------------------------------------------------------------------------------------------------------------------ AMOUNT L -16343 ECOLAB PEST ELIM.OIVISI 1-5158726 L -22350 FORTIS BENEFITS INS CO I -NQV 19 L -22600 FRANDRUP MASONRY INC. 1-200511220101 ~ -26761 GRAYBAR ELECTRIC 1-913349634 - -34180 INSIGHT PUBLIC SECTOR 1-110274674 -76498 DARLENE OHLHAUSER I -NOV 05 -82219 U.S. POSTMASTER I-NQV 05 -92700 XCEL ENERGY I-NOV REGULAR DEPARTMENT PAYMENT REGISTER G/L ACCOUNT NAME 600-300-3300-6310 600-300~J300-6134 600-300-3300-6357 600-300~3300-6357 600-300-3300-6570 600-300-3300-6310 600-300~3300-6322 600-300~3300-6343 --------~----------------~---------~------------------- DESCRIPTION MAINTENANCE C ODOR UNITS/ CHECK POINT EMPLOYER PAID LONG TERM DISABILITY PREMIUM REPAIRS & MAl CONCRETE SLAB REPAIRS & MAl WIRE COMPUTER EQUI MONITORS MAINTENANCE C MONTHLY CLEANING POSTAGE ZONE 2 BILLING LIGHT & POWER ELECTRIC SERV 51-6960210 DEPARTMENT 300 PUBLIC WORKS VENDOR SET 600 WATER CHECK# 023227 023232 023235 023236 023240 023260 023266 023268 TOTAL; TOTAL; PAGE; 13 BANK; GEN 99.05 90.62 1,725.00 115.05 937_38 319.50 795.53 646.96 4,729.09 4,729.09 11/30/2005 PACKET: ;TENDOR SET, PUND 8:54 AM 00067 11/30 601 WASTEWATER JEPARTMENT, 300 3UDGET TO USE: PUBLIC WORKS CB-CURRENT BUDGET JENDOR NAME ITEM #: ==================================================================================================================================== AMOUNT 1 -10329 CONNELLY INDUSTRIAL ELE 1-8461 l -22350 FORTIS BENEFITS INS CO I-NOV 19 REGULAR DEPARTMENT PAYMENT REGISTER G/L ACCOUNT NAME 601-300-3400-6353 601-300-3400-6134 DESCRIPTION REPAIRS & MAl REPAIRS EMPLOYER PAID LONG TERM DISABILITY PREMIUM DEPARTMENT 300 PUBLIC WORKS BANK: GEN CHECK#: 023221 023232 ------------------------------------------------------------------------------------------------------------------------ TOTAL: VENDOR SET 601 WASTEWATER TOTAL: PAGE: 14 814.94 42.68 857.62 857.62 11/30/2005 a,S4 AM PACKET: 00067 11/30 VENDOR SET, FUND 610 TRANSIT DEPARTMENT: N/A BUDGET TO USE: NON-DEPARTMENTAL CB~CURRENT BUDGET vENDOR NAME ITEM # ------------------------------------------------------------------------------------------------------------------------------------ ------------------------------------------------------------------------------------------------------------------------------------ AMOUNT 1 -000131 STEVE HOLMAY 1-200511230102 REGULAR DEPARTMENT PAYMENT REGISTER G/L ACCOUNT NAME 610-107-0000-5493 DESCRIPTION PASSENGER FAR REFUND TRAC TOKENS RETURNED DEPARTMENT NON-DEPARTMENTAL CHECK# 023204 TOTAL: PAGE: 15 BANK: GEN 22.50 1 -03325 AUTO VALUE HASTINGS I-FG948 ----------------------- ------------------------~~---~~~---~~----~-----~---------~---~~----~~--- 22.50 1 -22350 FORTIS BENEFITS INS CO I-NOV 19 I~NOV 19 t -28124 HASTINGS BUS CO r -46293 1-46897 1-47378 l -53395 NINE EAGLES PROMOTIONS 1-10813 1-10818 L -75210 SUBURBAN TENT & AWNING 1-16384 610-107-1075-6221 610~107-1074-6134 610-107-1073~6134 610-107-1074-6319 610-107-1074-6319 610-107~1074-6319 610-107~1074-6218 610-107~1074-6218 610-107~1075-6221 EQUIPMENT PAR FILTERS STOCK EMPLOYER PAID LONG TERM DISABILITY PREMIUM EMPLOYER PAID LONG TERM DISABILITY PREMIUM OTHER PROFESS BACK UP DRIVER 10/7/05 OTHER PROFESS BACK UP DRIVER 10/21/05 OTHER PROFESS BACK UP DRIVER 11/04/05 CLOTHING & BA JACKET/SHIRTS CLOTHING & BA SHIRTS-FRIESE EQUIPMENT PAR BUCKET SEAT REPAIR DEPARTMENT 107 CITY CLERK ~----~~~----~-----~~----~~----~~------~-----~-----~ VENDOR SET 610 TRANSIT 023206 023232 023232 023237 023237 023237 023248 023248 023258 TOTAL = TOTAL: 28.76 37.65 13.52 175.00 280.00 210.00 127.00 249.00 137.50 1,258.43 1,280.93 11/30/2005 PACKET: 8:54 AM 00067 11/30 IlENDOR SET, 1 FUND 615 ~EPARTMENT: 401 BUDGET TO USE: ARENA PARKS & RECREATION CB-CURRENT BUDGET ;rENDOR NAME ITEM # ==================================================================================================================================== AMOUNT 1 -21395 1ST LINE BEVERAGES INC. 1-57355 1 -22350 FORTIS BENEFITS INS CO r -NOV 19 1 -49310 MIDWEST COCA-COLA BTLG 1-84263080 1 -49397 MN DEPARTMENT OF HEALTH 1-6634-01923 l -75794 SYSCO, MINNESOTA 1-511171228 1-511171228 L -76750 TERRYS ACE HARDWARE 1-3926 1-4030 1-4055 1-4151 1-4470 4535 1-4613 1-4701 1-4801 1-4872 1-5028 1-5074 I-A55247 I-A56758 REGULAR DEPARTMENT PAYMENT REGISTER G/L ACCOUNT NAME DESCRIPTION CIIECK# 615-401-4103-6254 COST OF MERCH CONCESSION SUPPLIES 023229 615-401-4103-6134 EMPLOYER PAID LONG TERM DISABILITY PREMIUM 023232 615-401-4103-6254 COST OF MERCH POP/H20/JUICE 023243 615-401-4103-6433 DUES,SUBSCRIP CONCESSION LIC RENEWAL 023244 615-401-4103-6254 615-401-4103-6216 COST OF MERCH CONCESSION SUPPLIES CHEMICALS & C SALT 023259 023259 615-401-4103-6217 OTHER GENERAL FLASH LITE BATS/MOUSE FOOD 023261 615-401-4103-6217 OTHER GENERAL PLUMB ING REPAIR PARTS 023261 615-401-4103-6217 OTHER GENERAL PLUMBING REPAIR PARTS 023261 615-401-4103-6216 CHEMI CALS & C LIQ CHLORINE/SOFTENER SALT 023261 615-401-4103-6217 OTHER GENERAL PLUMBING REPAIR PARTS 023261 615-401-4103-6216 CHEMICALS & C SOFTENER SALT 023261 615-401-4103-6217 OTHER GENERAL PLUMBING REPAIR PARTS 023261 615-401-4103-6217 OTHER GENERAL PLIERS/BOLT 023261 615-401-4103-6217 OTHER GENERAL PLUMB REPAIR PARTS 023261 615-401-4103-6217 OTHER GENERAL 3 RINK BOLT 023261 615-401-4103-6217 OTHER GENERAL TWINE 023261 615-401-4103-6217 OTHER GENERAL PLUMBING REPAIR 023261 615-401-410)-6217 OTHER GENERAL NUMBERS 023261 615-401-4103-6217 OTHER GENERAL NUT DRIVER/BOLTS/WASHERS 023261 DEPARTMENT 401 PARKS & RECREATION TOTAL: ------------------------------------------------------------------------------------------ VENDOR SET 615 ARENA TOTAL: PAGE: 16 BANK: GEN 586.33 51.46 343.80 235.00 220.58 72.95 20.19 9.55 25.27 61. 07 27.08 52.56 3.77 4.88 6.74 3.48 2.12 6.35 1.53 8.51 1,743.22 1,743.22 11/30/2005 8,54 AM PACKET: 00067 11/30 VENDOR SET, 1 FUND 620 DEPARTMENT, 300 BUDGET TO USE, VENDOR NAME ==================================================================================================================================== AMOUNT HYDRO ELECTRIC PUBLIC WORKS CB-CURRENT BUDGET ITEM # 1 -22350 FORTIS BENEFITS INS CO I-NOV 19 REGULAR DEPARTMENT PAYMENT REGISTER G/L ACCOUNT NAME 620-300-3500-6134 DESCRIPTION EMPLOYER PAID LONG TERM DISABILITY PREMIUM DEPARTMENT 300 PUBLIC WORKS PAGE: 17 BANK: GEN CHECK# 023232 -------------------------~----------------------------------------------------------------------------------------- TOTAL: VENDOR SET 620 HYDRO ELECTRIC TOTAL: 16.05 16.05 16.05 11/30/2005 8,54 AM PACKET: 00067 11/30 VENDOR SET, 1 FUND 807 ESCROW - DEV/ENG/TIF-HRA DEPARTMENT: N/A NON-DEPARTMENTAL 8UDGET TO USE, CB - CURRENT BUDGET vENDOR NAME ITEM # ------------------------------------------------------------------------------------------------------------------------------------ ------------------------------------------------------------------------------------------------------------------------------------- 1 -04630 BOM CONSULTING ENGINEER 1-1105005 1-1105027 1-1105030 1-1105032 1-1105036 -1 MISCELLANEOUS VENDOR NICK CONZEMIUS 1-200511220096 JOHN DWYER 1-200511220097 PLASTIC PRINTERS 1-200511220098 DUANE MARKUSON 1-200511220099 OAKRIOGE ASaTO LIV 1-200511220100 DEAN SNYDER CONSTR I-ESCROW l -73400 SIEWERT CONSTRUCTION I - REFUND ESCROW I-REFUND ESCROW I-REFUND ESCROW REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 18 BANK: GEN G/L ACCOUNT NAME DESCRIPTION CHECKft AMOUNT 807-150-1559-2024 STOTKO SPEEDL STOTKO/WESTVIEW COMMONS 023207 128.00 807-150-1536-2024 PRAIRIE RIDGE PRAIRIE RIDGE/CENTEX 023207 285.00 807-1S0-15S1~2024 DAK CO JWENI CTY JAIL EXPANSION 023207 413.00 807-150-1556 2024 SEAS EXPANSIO SEAS ADDITION 023207 62.50 807-150-1560 2024 MIDWEST PRODU MIDWEST PROD 023207 96.00 807-150-1531-2024 DAKOTA SUMMIT NICK CONZEMIUS,REFUND ESCROW 023213 1,257 .50 807-150~1530-2024 ESCROW EASTEN JOHN DWYER:REFUND ESCROW 023214 231 .75 807-150-1545-2024 PLASTIC PRINT PLASTIC PRINTERS:REFUND ESCROW 023215 1,210. 00 807-150-1554-2024 WMS AnON LIB1 DUANE MARKUSON:REFUND ESCROW 023216 1,726.00 807-150-1555-2024 ARBOR OAKS PL OAKRIDGE ASSTD LIVING REF ESCR 023217 2,250.00 807-150-1533-2024 CULVERS RESTA DEAN SNYDER CONSTRUCTION:REFND 023220 501.25 807-1S0~1529-2024 807-150-1534-2024 807-150~1561-2024 RIVERWOOD 8TH RIVERWOOD 023255 023255 023255 2,891.25- RIVERWOOD 7TH RIVERWOOD RIVERWOOD 8TH RIVERwOOD 2,192.<>0 3,126.25 DEPARTMENT NON-DEPARTMENTAL TOTAL: 10,588.50 VENDOR SET 807 ESCROW - DEV/ENG/TIF-HRA TOTAL: 10,588.50 REPORT GRAND TOTAL: 99,720.84 .2/01/2005 2:30 PM )ACKET: 00073 Regular Payments TENDOR SET: 1 'UN!) 101 GENERAL >EPARTMENT : 102 COUNCIL & MAYOR IUDGET TO USE: CB - CURRENT BUDGET 'ENDOR NAME ITEM # '=========3E======================================================================================================================== AMOUNT -21190 FILTERFRESH 1-102759 -74510 SPRINT I-NOV REGULAR DEPARTMENT PAYMENT REGISTER G/L ACCOUNT NAME 101-102-1021-6450 101-102-1021-6321 PAGE: BANK: GEN DESCRIPTION CHECK# MISCELLANEOUS COFFEE TELEPHONE DEPARTMENT 102 000000 TELEPHONE 000000 COUNCIL & MAYOR TOTAL: 1 VI-l 186.94 13.15 200.09 12/01/2005 2 dO PM PACKET: 00073 Regular Payments iIENDORSET: 1 l'\lND 101 GENERAL JEPARTMENT, 105 ADMINISTRATION 3UDGET TO USE, CB-CURRENT BUDGET REGULAR DEPARTMENT PAYMENT REGISTER JENDOR NAME ITEM # ==================================================================================================================================== AMOUNT 1 -000114 CANON FINANCIAL SERVICE 1-5725416 1-5725416 1-5725416 L -22888 GREEN MILL / HASTINGS 1-11/18/05 l -44114 LASERSHARP, INC. 1-53543 l -58892 OSBERG, DAVID M. I -REIMBURSEMENT l -72361 SCHROEDER, ADELINE 1-200512010105 _ -74510 SPRINT I-NOV G/L ACCOUNT NAME 101-105-1051-6206 101-105-1051-6206 101-105-1051-6206 101-105-1051-6450 101-105-1051-6201 101-105-1051-6450 101-105-1051-6201 101-105-1051-6321 DESCRIPTION DUPLICATING & COPY MACHINE DUPLICATING & COPY MACHINE DUPLICATING & COPY MACHINE MISCELLANEOUS STAFF/COUNCIL RETREAT OFFICE SUPPLI TONER CART MISCELLANEOUS COUNCIL/STAFP WKSHP EXPENSES OFFICE SUPPLI HEADSET/TELEPHONE TELEPHONE TELEPHONE DEPARTMENT 105 ADMINISTRATION .--------------------------------------------------------------------------------------------------- BANK: GEN CHECK# 000000 000000 000000 000000 000000 000000 000000 000000 TOTAL: PAGE: 2 420.16 552.87 423.41 268.15 68.16 46.35 19.98 249.81 2,048.89 12/01/2005 2,30 PM PACKET: 00073 Regular Payments VENDOR SET: REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 3 FUND 101 )EPARTMENT: 107 3UDGET TO USE: GENERAL CITY CLERK CB-CURRENT BUDGET BANK: GEN JENDOR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION CHECK# AMOUNT ==================================================================================================================================== l ~26730 GRAPHIC DESIGN 1-29652 101-107-1071-6336 OTHER PUBLISH NEWSLETTER/WINTER 000000 3,267.00 l -74510 SPRINT I-NOV 101-107-1071-6321 TELEPHONE TELEPHONE 000000 13.16 DEPARTMENT 107 CITY CLERK TOTAL: 3,280.16 ------------------------------- ---------------------------------------------------------------------------------------------------- 12/01/2005 2,30 PM ?ACKET: !EIIDOR SET, I ?UNO 101 JEPARTMENT: 120 3UDGET TO USE, lENDOR NAME ::================================================================================================================================== AMOUNT l -74510 SPRINT 00073 Regular Payments GENERAL FINANCE CB-CURRENT BUOOET ITEM # I-NQV REGULAR DEPARTMENT PAYMENT REGISTER G/L ACCOUNT NAME 101-120-1201-6321 TELEPHONE DEPARTMENT 120 PAGE: BANK: GEN DESCRIPTION CHECK# TELEPHONE 000000 FINANCE TOTAL: 4 99.15 99.15 12/01/2005 2:30 PM PACKET: 00073 Regular Payments VENDOR SET: FUND 101 GENERAL DEPARTMENT, 140 MAINTENANCE BUDGET TO USE: CB - CURRENT BUDGET VENDOR NAME ITEM If: ::===============~=======================================================================================================3========== 1 -74510 SPRINT I-NOV REGULAR DEPARTMENT PAYMENT REGISTER G/L ACCOUNT NAME 101-140-1401-6321 TELEPHONE DEPARTMENT 140 PAGE: 5 BANK: GEN DESCRIPTION OIECK# AMOUNT TELEPHONE 000000 42.34 MAINTENANCE TOTAL: 42.34 12/01/2005 PACKET: 'lENDOR SET: FUND 101 DEPARTMENT: 150 BUDGET TO USE, VENDOR NAME ==================================================================================================================================== AMOUNT L -74510 SPRINT 2:30 PM 00013 Regular Payments GENERAL PLANNING CB-CURRENT BUDGET ITEM # I-NOV REGULAR DEPARTMENT PAYMENT REGISTER G/L ACCOUNT NAME 101-150-1501-6321 TELEPHONE DEPARTMENT 150 PAGE: BANK: GEN DESCRIPTION CHECK# TELEPHONE 000000 PLANNING TOTAL: 6 65.80 65.80 12/01/2005 PACKET, VENDOR SET, 2: 30 PH 00073 Regular Payments 1 REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 7 FUND 101 GENERAL LT. CB-CURRENT BUDGET BANK: GEN DEPARTMENT, 160 BUDGET TO USE, VENDOR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION CHECK# AMOUNT ================================================================================================================================E=== 1 -34180 INSIGHT PUBLIC SECTOR 1-110267877 101-160-1601-6450 MISCELLANEOUS INSIGHT PUBLIC SECTOR 000000 6.07 1 -74510 SPRINT I-NOV 101-160-1601-6321 TELEPHONE TELEPHONE 000000 26.32 1 -88705 WELLS FARGO BANK/ CREDI 1-200511300103 lOl-160~1601-6433 DUES,SUBSCRIP COMPUTER SHPR SUBSCRIPTION 000000 9.95 DEPARTMENT 160 LT. TOTAL, 42.34 .----------------------------------------------------------------------------------------------------------------------------------- 12/01/2005 2,30 PM PACKET: 00073 Regular Payments VENDOR SET, 1 FUND 101 GENERAL DEPARTMENT , 201 POLICE BUDGET TO USE: CD -CURRENT BUDGET REGULAR DEPARTMENT PAYMENT REGISTER VENDOR NAME ITEM # ==================================================================================================================================== AMOUNT I -000114 CANON FINANCIAL SERVICE 1-5725416 1 -12685 DE LAGE LANDEN FINANCIA 1-5128714654 1 -24073 GALLAND JAMES I-REIMBURSEMENT 1 -63185 PUBLIC SAFETY CENTER IN 1-86592IN 1 -63215 PUCH, CRAIG I-REIMUBRSMENT l -73131 KURT WALTER HANSEN 1-128877 l -74510 SPRINT I-NOV L -88705 WELLS FARGO BANK/ CREDI 1-203598 G/L ACCOUNT NAME 101-201-2010-6206 101-201-2010-6364 101-201-2010-6218 101-201-2010-6450 101-201-2010-6323 101-201-2011-6367 101-201-2010-6321 101-201-2010-6450 DESCRIPTION DUPLICATING & COPY MACHINE RENTAL-OTHER MONTHLY DICTATION SYSTEM CLOTHING & BA UNIFORMS MISCELLANEOUS FLASHLIGHT BATTERIES CONFERENCE & TUITION BOARDING FEES DOG KENNEL 10/28-11/12 TELEPHONE TELEPHONE OIECKft 000000 000000 000000 000000 000000 000000 000000 000000 ._~-----------------------------------------------~-------- ._-----~--------~------------------------~-----~-------- TOTAL: MISCELLANEOUS PHOTO SOFTWARE DEPARTMENT 201 POLICE PAGE: 8 BANK: GEN 434.18 280.96 79.99 85.23 500.00 244.28 635.82 45.49 2,305.95 12/01/2005 PACKET: 2: 30 PM 00073 Regular Payments VENDOR SET, FUND 101 DEPARTMENT: 230 BUDGET TO USE: GENERAL BUILDING & INSPECTIONS CB-CURRENT BtIDGET VENDOR NAME ITEM # ================3~================================================================================================================== 101-230-2301-6325 58.20 1 ~04730 KEVIN BENSHOOF I - REIMBURSEMENT 1 -34198 INTL CODE COUNCIL tNe I-AMBO-ICC -74510 SPRINT I-NOV I-NOV 1 -82231 UNIVERSITY OF MINNESOTA I-CCE #177757 I-CCE #177757 I-CCE #177757 I-CCE #177757 I-CCE #1:177757 REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 9 BANK: GEN G/L ACCOUNT NAME DESCRIPTION CHECK# AMOUNT TRANSPORTATIQ SEMINAR TRAVEL 000000 101-230-2301-6323 CONFERENCE & ANNUAL SCHOOL 000000 724.50 101-230-2301-6321 101-230-2302-6321 TELEPHONE TELEPHONE TELEPHONE TELEPHONE 000000 000000 67.80 13 .16 101-230-2301-6323 CONFERENCE & ANDERSON 000000 170.00 101-230-2301-6323 CONFERENCE & BENSHOOF 000000 140.00 101-230-2301-6323 CONFERENCE & LANGER 000000 100.00 101-230-2301-6323 CONFERENCE & BAKKEN 000000 140.00 101-230~2301-6323 CONFERENCE & WEST 000000 70.00 DEPARTMENT 230 BUILDING & INSPECTIONS TOTAL: 1,483.66 ---~------~----------------~------------~~~-----~~~-----~------~~~~----~~- 12/01/2005 2,30 PM PACKET: 00073 Regular Payments VENDOR SET, FUND 101 DEPARTMENT, 300 BUOOET TO USE: REGULAR DEPARTMENT PAYMENT REGISTER GENERAL PUBLIC WORKS CB-CURRENT BUDGET I/ENDOR NAME ITEM # ::====:================z~=========================================================================================================== AMOUNT 1 -000114 CANON FINANCIAL SERVICE 1-5725416 1 -02104 ANDERSEN, B.F. & ASSOC. 1-0069209 L -02976 ASPEN EQUIPMENT 00 1-1128381 1 -04630 BDM CONSULTING ENGINEER 1-1105003 1-1105013 l -16966 NICHOLAS EGGER I-REIMBURSEMENT I - REIMBURSEMENT I-REIMBURSEMENT L -48784 MEYER COMPANY 1-57504 1-57509 1-57512 L -49327 MIKISKA, BRAD I -REIMBURSEMENT - -55430 NORTHERN SAFETY TECHNOL 1-8343 - -70400 ROO EQUIPMENT / POWER P I-P00168 -74510 SPRINT I-NOV I-NQV I-NOV -76140 TAYLOR TECHNOLOGIES, IN 1-26154 G/L ACCOUNT NAME 101-300-3100-6206 101-300-3200-6226 101-300-3200-6221 101-300-3100-6311 101-300-3100-6316 101-300-3100-6324 101-300-3100-6325 101-300-3100-6450 101-300-3100-6218 101-300-3100-6219 101-300-3100-6219 101-300-3100-6450 101-300-3200-6353 101-300-3200-6221 101-300-3100-6321 101-300-3200-6321 101-300-3200-6321 101-300-3100-6450 DESCRIPTION DUPLICATING & COPY MACHINE STREET SIGN/S SIGN PLATES EQUIPMENT PAR SCRAPERS CHECU 000000 000000 000000 GRADING PLAN LOT REVIEW CERTIFICATES EXPERT & CONS 721 MELVILLE CIRCLE CERT REVIE 000000 000000 MILEAGE MILEAGE TRANSPORTATIO PARKING MISCELLANEOUS OTHER CLOTHING & BA MEYER COMPANY CLOTHING & BA YOKIEL/ CLOTHING ALLOW CLOTHING & BA WOLFE CLOTHING ALLOW MISCELLANEOUS BATTERIES REPAIRS & MAl STROBE/FLANGE KIT EQUIPMENT PAR BULB/FREIGHT TELEPHONE TELEPHONE TELEPHONE TELEPHONE TELEPHONE DATA CONNECTIONS 000000 000000 000000 000000 000000 000000 000000 000000 000000 000000 000000 000000 000000 TOTAL: PAGE: 10 BANK: GEN 84.52 61.22 164.59 96.00 2,730.00 141.62 36.00 10.00 219.99 174.93 30.00 5.19 91. 88 22.32 94.11 126.75 149.29 55.00 ---------------------------------------------------------------------------- -------------------------------------------------- 4,283.40 MISCELLANEOUS TAYLOR TECHNOLOGIES. INC. DEPARTMENT 300 PUBLIC WORKS 12/01/2005 2,30 PM PACKET: VENDOR SET, FUND 101 DEPARTMENT, 450 BUDGET TO USE, REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 11 00073 Regular Payments GENERAL LE DUe CB-CURRENT BUDGET BANK: Gm VENDOR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION CIIECK# AMOUNT ==================================================================================================================================== 1 -04630 BDM CONSULTING ENGINEER 1-1105017 101-450-4160-6450 MISCELLANEOUS OS~4 LEDUC MANSION PKG LOT 000000 22.50 DEPARTMENT 450 LE DUC TOTAL: 22.50 ------------------------------------------------------------------------------------------------------------------------------------ 12/01/2005 PACKET: VENDOR SET; FUND 101 DEPARTMENT; 600 BUDGET TO USE: \7ENDOR NAME =Z:=======================E=~======================================================================================================= AMOUNT 2: 30 PM 00073 Regular Payments GENERAL MISCELLANEOUS CB-CURRENT BUDGET ITEM # 1 -44647 LEAGUE/MN CITIES INS TR 1-11036180 1-11053052 REGULAR DEPARTMENT PAYMENT REGISTER G/L ACCOUNT NAME 101-600-6001-6337 101-600-6001-6337 DESCRIPTION INSURANCE-GEN DEDUCTIBLE ROBINSON INSURANCE-GEN DEDUCTIBLE HARRINGTON DEPARTMENT 600 HI SCELLANEQUS CHECK# 000000 000000 ----------------------------------------------------------------- TOTAL: VENDOR SET 101 GENERAL TOTAL: PAGE: 12 BANK: GEN 1,000.00 2,662.47 3,662.47 17,536.75 12/01/2005 PACKET: VENDOR SET, FUND 200 DEPARTMENT, 401 BUDGET TO USE, VENDOR NAME ==================================================================================================================================== AMOUNT 2,30 PM 00073 Regular Payments PARKS PARKS & RECREATION CB-CURRENT BUDGET ITEM # 1 -000114 CANON FINANCIAL SERVICE 1-5725416 1 -74510 SPRINT I-NOV I-MOV REGULAR DEPARTMENT PAYMENT REGISTER G/L ACCOUNT NAME 200-401-4147-6206 200-401-4101-6321 200-401-4101-6321 BANK; GEN DESCRIPTION CHECK# DUPLICATING & COPY MACHINE VENDOR SET 200 000000 TELEPHONE DATA CONNECTIONS 000000 000000 TELEPHONE TELEPHONE DEPARTMENT 401 PARKS & RECREATION TOTAL: --------- ----------------------------------------------------------------------------------------------------------- PARKS TOTAL: PAGE: 13 266.57 268.06 298.58 833.21 833.21 12/01/2005 2,30 PM PACKET; 00073 Regular Payments VENDOR SET, FUND 201 DEPARTMENT, 401 BUDGET TO USE, VENDOR NAME :z=c================================================================================================================================ AMOUNT 1 -74510 SPRINT ACQUATIC CENTER PARKS & RECREATION CB-CURRENT BUDGET ITEM # I-NOV REGULAR DEPARTMENT PAYMENT REGISTER G/L ACCOUNT NAME 201-401-4102-6321 DESCRIPTION TELEPHONE TELEPHONE DEPARTMENT 401 PARKS & RECREATION -------------~------------------------------------------------------------------------ VENDOR SET 201 ACQUATIC CENTER CHECK# TOTAL: TOTAL: PAGE: 14 BANK: GEN 000000 121. 72 121. 72 121 .72 12/01/2005 2,30 PM ?ACKET: JENDOR SET, 1 ?UND 205 JEPARTMENT, 420 3UDGET TO USE, JENDOR NAME :=================================================================================================================================== AMOUNT l -74510 SPRINT 00073 Regular Payments CABLE TV CABLE CB-CURRENT BUDGET ITEM # I-NOV REGULAR DEPARTMENT PAYMENT REGISTER G/L ACCOUNT NAME 205-420-4201-6321 DESCRIPTION CHECK# PAGE: 15 BANK: GEN 000000 13 .16 --------~--------------------------------------------------------------------------------------------------------------------------- 13 .16 TELEPHONE TELEPHONE DEPARTMENT 420 CABLE TOTAL, VENDOR SET 205 CABLE TV TOTAL: 13 .16 12/01/2005 2,30 PM PACKET: 00073 Regular Payments ~R SET: PUND 210 HERITAGE PRESERVATION JEPARTMENT, 170 HERITAGE PRESERVATION 3tIDGET TO USE: CB-CURRENT BUDGET REGULAR DEPARTMENT PAYMENT REGISTER IENDOR NAME ITEM # ==================================================================================================================================== l -74510 SPRINT I-NOV l -88705 WELLS FARGO BANK/ CRED! I-I G/L ACCOUNT NAME 210-170-1704-6321 210-170-1704-6571 DESCRIPTION TELEPHONE TELEPHONE PAGE: 16 BANK: GEN CIIECK# AMOUNT NON CAPITAL C JASC PAINT SHOP PRO DEPARTMENT 170 HERITAGE PRESERVATION 000000 13 .16 000000 45.49 TOTAL: 58.65 --~------- ----------------------------------------------------------------------- VENDOR SET 210 HERITAGE PRESERVATION TOTAL: 58.65 12/01/2005 2,30 PM PACKET: 00073 Regular payments VENDOR SET, 1 PlJND 213 )EPARTMENT, 210 3UDGET TO USE: ilENDOR NAME ==================================================================================================================================== AMOUNT FIRE & AMBULANCE FIRE CB-CURRENT BUDGET ITEM # L -000114 CANON FINANCIAL SERVICE 1-5725416 t -02102 ANCOM COMMUNICATIONS IN 1-42101 1-66509 1 -24072 GALLS, INC. 1-5789158200041 1 -50360 MOTOR PARTS SERVICE CO 1-88766 1 -74510 SPRINT I-NOV REGULAR DEPARTMENT PAYMENT REGISTER G/L ACCOUNT NAME 213-210-2100-6206 213-210-2100-6581 213-210-2100-6353 21)-210-2100-6218 213-210-2100-6211 213-210-2100-6321 DESCRIPTION ClIECK# DUPLICATING & COPY MACHINE 000000 NON CAPITAL E MINITOR V PAGER REPAIRS & MAl REPAIR PAGER 000000 000000 CLOTHING & BA BADGES 000000 CLEANING SUPP VEHICLE SUPPLIES 000000 TELEPHONE TELEPHONE 000000 DEPARTMENT 210 FIRE TOTAL: PAGE: 17 BANK: GEN 306.73 452.63 70.13 449.90 14.16 486.18 1,779.73 12/01/2005 PACKET, VENDOR SET, FUND 213 JEPARTMENT, 220 3TJDGBT TO USE ~ 2:30 PM 00073 Regular Payments REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 18 FIRE & AMBULANCE AMBULANCE CB-CURRENT BUOOET BANK: GEN JENDQR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION CHECK# AMOUNT ===:================================================================================================================================ L -48720 MEDTRONIC PHYSIO-CONTRQ I-PC75301Q 213-220-2200-6216 CHEMICALS & C QUIK-COMBO 000000 260.32 l -62700 PRAXAIR DISTRIBUTION-44 1-118861 213-220-2200-6216 CHEMICALS & C OXYGEN 000000 144.90 DEPARTMENT 220 AMBULANCE TOTAL, 405.22 ---------------------------------------------------------------------------------------------- VENDOR SET 213 FIRE & AMBULANCE TOTAL: 2,184.95 12/01/2005 2,30 PM PACKET: 00073 Regular Payments lENOOR SET, 1 ruND 301 JEPARTMENT, 700 3UDGET TO USE: REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 19 CITY BUILDING DEPARTMENT DEBT CB-CURRENT BUDGET BANK: GEN lENOOR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION CHECK# AMOUNT ===m================================================================================================================================ l -50337 MOODYS INVESTORS SERVIC !-F1532834-000 301-700-7000-6450 MI SCELLANEOUS MUN BLOG REFUND LNG BONDS ooaooo 3,584.08 l -74508 SPRINGSTED PUBLIC FINAN I-I 301-700-7000-6450 MISCELLANEOUS MUN BLOG REFUNDING 000000 25,044.92 DEPARTMENT 700 DEBT TOTAL: 28,629.00 .----------------------------------------------------------------------------------------------------------------------------------- VENDOR SET 301 CITY BUILDING DEPARTMENT TOTAL: 28,629.00 12/01/2005 PACKET: VENDOR SET, FUND 350 DEPARTMENT, 700 BUDGET TO USE, 2: 30 PM 00073 Regular Payments REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 20 SWIMMING POOL DEBT CB-CURRENT BUlXiET BANK: GEN iTENDOR NAME ITEM It G/L ACCOUNT NAME DESCRIPTION CHECK# AMOUNT ::================================================================================================================================== t -50337 MOODYS INVESTORS SERVIC I-F1532834-000 350~700-7000-64S0 MISCELLANEOUS SWIM POOL REFUNDING BONDS 000000 1,250.59 l -74508 SPRINGSTED PUBLIC FINAN I-I 350-700-7000-6450 MISCELLANEOUS SWIMMING POOL REFUNDING 000000 10,354.71 DEPARTMENT 700 DEBT TOTAL: 11,605.30 ------------------------------------------------------------------------------------------ VENDOR SET 350 SWIMMING POOL TOTAL , 11,605.30 12/01/2005 2,30 PM PACKET: 00073 Regular Payments ~R SET: 1 ruND 403 )EPARTMEIlT, 300 3UllGET TO USE: REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 21 EQUIPMENT REVOLVING PUBLIC WORKS CB-CURRENT BUDGET BANK: GEN olENDOR NAME ITEM It G/L ACCOUNT NAME DESCRIPTION CIIECK# AMOUNT ==================================================================================================================================== 1 -16341 EBERT CONSTRUCTION 1-6357-#3 403-]00-3200-6590 CONTRACTORS & SALT SHED PAY EST #3 000000 94,905.00 1 -58945 OTTO EXCAVATING, INC. 1-2969 403-300-3200~6590 CONTRACTORS & EXCAVATION & RIP RAP 000000 715.00 DEPARTMENT 300 PUBLIC WORKS TOTAL: 95,620.00 +----------------------------------------------------------------------------------------------------------------------------------- VENDOR SET 403 EQUIPMENT REVOLVING TOTAL : 95,620.00 12/01/2005 2,30 PM PACKET: 00073 Regular Payments VENDOR SET: 1 FUND 404 DEPARTMENT, 500 BUDGET TO USE: VENDOR NAME =======c============================================================================================================================ AMOUNT REGULAR DEPARTMENT PAYMENT REGISTER HRA REDEVELOPMENT HOUSING & REDEVELOPMENT CB-CURRENT BUDGET ITEM n 1 -28155 JOHN F HARRINGTON I-7TH DRAW I - 8TH DRAW 1 -74510 SPRINT I-NOV G/L ACCOUNT NAME 404-500-6206-6401 404-500-6206-6401 404-500-6003-6321 ------------------------------------------------------------ LOANS LOANS TELEPHONE DEPARTMENT 500 DESCRIPTION CHECKn PAGE; 22 BANK: GEN -------------------------------------------------------- VENDOR SET 404 REHAB 307 E 6TH REHAB LOAN 000000 000000 TELEPHONE 000000 HOUSING & REDEVELOPMENT TOTAL: HRA REDEVELOPMENT TOTAL: 2,529.65 2,724.88 13.16 5,267.69 5,267.69 12/01/2005 2,30 PM PACKET: 00073 Regular Payments VENDOR SET: 1 FUND 407 DEPARTMENT: 180 BUDGET TO USE, VENDOR NAME =:================================================================================================================================== AMOUNT 1 -29490 JOHN HINZMAN REGULAR DEPARTMENT PAYMENT REGISTER INDUSTRIAL PARK CONST ECONOMIC DEVELOPMENT CB - CURRENT BUDGET ITEM # I-RElMUBRSEMENT I-RElMUBRSEMENT I-REIMUBRSEMENT G/L ACCOUNT NAME 407-180-1502-6323 407-180-1502-6323 407-180-1502-6324 CONFERENCE & CONFERENCE & MILEAGE DEPARTMENT 1 BO DESCRIPTION CONF EXPENSES/MILEAGE CONP EXPENSES/FEES CONP EXPENSES/PKG ECONOMIC DEVELOPMENT CHECK# 000000 000000 000000 TOTAL: PAGE: 23 BANK: GEN 242.50 1,034.67 18.00 ------------------------------------------------------------------------------------------------------------------------------------ 1,295.17 VENDOR SET 407 INDUSTRIAL PARK CONST TOTAL: 1,295.17 l2/01/200s 2,30 PM ?ACKET: 00073 Regular Payments IENDOR SET, 1 ?UND 493 JEPARTMENT, 300 lUDGET TO USE; lENDOR NAME ~~========:========================================================================================================================= AMOUNT REGULAR DEPARTMENT PAYMENT REGISTER 2003 IMPROVEMENT PROJECTS POOL I C WORKS CB-CURRENT BUDGET ITEM * l -04630 BDM CONSULTING ENGINEER 1-1105010 1-1105011 1-1105012 G/L ACCOUNT NAME 493-300-3609-6311 493-300-3609-6311 493-300-3609-6311 DESCRIPTION CHECK* PAGE: 24 BANK: GEM 413.00 155.00 134.00 ------------------------------------------------------------------------------------------------------------------------------------ 702.00 EXPERT & CONS 2003-3 SPIRAL & 31ST EXPERT & CONS 2003-) SPIRAL & 31ST EXPERT & CONS 2003-] SPIRAL & 31ST 000000 000000 000000 DEPARTMENT 300 PUBLIC WORKS TOTAL, VENDOR SET 493 2003 IMPROVEMENT PROJECTSTOTAL: 702.00 12/01/2005 2,30 PM PACKET: 00073 Regular Payments VENDOR SET, 1 FUND 494 DEPARTMENT, 300 BUDGET TO USE: REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 25 2004 IMPROVEMENT PROJECTS PUBLIC WORKS CB-CURRENT BUDGET BANK: GEN VENDOR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION CllECK# AMOUNT ==================================================================================================================================== 1 -04630 8DM CONSULTING ENGINEER 1-1105014 494-300-3611-6311 EXPERT & CONS 2004-2 31ST ST 000000 1,542.00 L -16330 E & G CONSULTING INC 1-2005-7 494-]00-3611-6311 EXPERT & CONS DAKOTA HILLS INSP 000000 1,840.00 DEPARTMENT 300 PUBLIC WORKS TOTAL: 3,382.00 +------------------------------------------------------------------------------------------------ VENDOR SET 494 2004 IMPROVEMENT PROJECTSTOTAL: 3,382.00 12/01/2005 2,30 PM PACKET: 00073 Regular Payments VENDOR SET: 1 FUND 495 DEPARTMENT, 300 BUDGET TO USE, REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 26 2005 IMPROVEMENT PROJECTS PUBLIC WORKS CB-CURRENT BUDGET BANK: GEN VENDOR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION CHECK# AMOUNT ==================================================================================================================================== 1 -04630 BOM CONSULTING ENGINEER 1-1105020 1-1105021 I~1105023 1-1105024 I-ll05025 495-300-3612-6311 EXPERT & CONS 05-1 DAKOTA HILLS 000000 664.00 495-300-3612-6311 EXPERT & CONS THREE RIVERS PLACE-TANEK 000000 270.00 495-300-3612-6311 EXPERT & CONS 05-) SOUTH FRONTAGE ROAD 000000 541- 00 495-300-3612-6311 EXPERT & CONS 05-3 SOUTH FRONTAGE ROAD 000000 11,407.00 495-300-3612-6311 EXPERT & CONS 05-5 DOWNTOWN DEV 000000 14,035.00 495-300-3612-6311 EXPERT & CONS TESTING/ OBSERVATIONS 000000 S3 9.50 495~300-)612-6311 EXPERT & CONS TESTING/ OBSERVATIONS 000000 2,812.00 1 -06728 BRAUN INTERTEC I-254169 1-254184 l -16330 E & G CONSULTING INC 1-2005-7 495-300-3612-6311 EXPERT & CONS DAKOTA HILLS INSP 000000 8,120.00 DEPARTMENT 300 PUBLIC WORKS TOTAL: 38,388.50 ---------------------------------------------------------------------------------------------------------------------------- - ----- VENDOR SET 495 2005 IMPROVEMENT PROJECTSTOTAL: 38,388_50 .2/01/2005 2,30 PM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 27 'ACKET : 00073 Regular Payments 'ENDOR SET: 1 "UND 496 lEPARTMENT: 300 IUDGET TO USE: 2006 IMPROVEMENT PROJECTS ** INVALID DEPT ** CB-CURRENT BUDGET BANK: GEN' 'ENIJOR NAME ITEM ## G/L ACCOUNT NAME DESCRIPTION CHECK# AMOUNT ::================================================================================================================================== -04630 BDM CONSULTING ENGINEER 1-1105035 496-300-3613-6311 EXPERT & CONS 2006 RECONSTRUCTION SSN 000000 2,138.00 DEPARTMENT 300 ** INVALID DEPT ** TOTAL: 2,13B.00 ---------------------------------------------------------------------- VENDOR SET 496 2006 IMPROVEMENT PROJECTSTOTAL: 2,138.00 12/01/2005 2,30 PM REGULAR DEPARTMENT PAYMENT REGISTER PACKET: 00073 Regular Payments ;TENO()R SET, 1 PUND 525 2005 GO IMPROVEMENT BONDS )BPARTMENT: 700 ** INVALID DEFT .* ,UDGET TO USE: CB - CURRENT BUDGET PAGE: 28 BANK: GEN i7ENDOR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION CHECK# AMOUNT :==2================================================================================================================================ l -50337 MOODYS INVESTORS SERVIC I-F1532834-00Q 525-700-7000-6450 MISCELLANEOUS 200S-GO IMPROVEMENT BONDS 000000 2,812.64 1 -74508 SPRINGSTED PUBLIC FINAN I-I 525-700-7000-6450 MISCELLANEOUS 2005 GO IMP 000000 23,288.18 DEPARTMENT 700 ** INVALID DEPT ** TOTAL: 26,100.82 --------------------------~--------~-------------------~---------------------------------------------------------------------------- VENDOR SET 525 2005 GO IMPROVEMENT BONDSTOTAL: 26,100.82 12/01/2005 2,30 PM PACKET: 00073 Regular Payments ~ENDOR SET: 1 rnND 600 JEPARTMENT: N/A 3UDGET TO USE: REGULAR DEPARTMENT PAYMENT REGISTER PAGE, 29 WATER NON-DEPARTMENTAL CB-CURRENT BUDGET BANK: GEN iIENDOR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION CHECK# AMOUNT ===::=============================================================================================================================== 1 -49397 MN DEPARTMENT OF HEALTH 1-200511300104 600-300-3300-2011 ACCOUNTS PAYA 4TH QTR MN TESTING FEE 000000 9,013.00 DEPARTMENT NON-DEPARTMENTAL TOTAL: 9,013 .00 ----------------------------~------------------------------------------------------------------------------------------------------- 12/01/2005 2,30 PM PACKET: 00073 Regular Payments VENDOR SET, 1 FUND 600 DEPARTMENT, 300 BUDGET TO USE, WATER PUBLIC WORKS CB-CURRENT BUDGET iIENDOR NAME ITEM # ==================================================================================================================================== AMOUNT -000114 CANON FINANCIAL SERVICE 1-5725416 1 -000132 MANN'S WATER TREATMENT 1-200512010106 1 -04126 BARR ENGINEERING CO. 1-2319750-32 l -12690 DELL DIRECT SALES L.P. I-J20401268 l -26336 GOPHER STATE ONE-CALL I 1-5100427 L -28018 HACH COMPANY 1-4501701 -50337 MOODYS INVESTORS SERVIC I-F1532834-00Q -74508 SPRINGSTED PUBLIC FINAN I-I -74510 SPRINT I-NQV I-NQV -8B705 WELLS FARGO BANK/ CRED I 1-203293 REGULAR DEPARTMENT PAYMENT REGISTER G/L ACCOUNT NAME 600-300-3300-6206 600-300-3300-6353 600-300-3300-6311 600-300-3300-6571 600-300-3300-6313 600-300-3300-6216 600-300-3300-6450 600-300-3300-6450 600~300-3300-6321 600-300-3300-6321 600-300-3300-6570 DESCRIPTION DUPLICATING & COPY MACHINE REPAIRS & MAL WATER SOFTENER EXPERT & CONS WELLHEAD PROTECTION NON CAPITAL C COMPUTER DISPATCH CONT LOCATES CHEMICALS & C SPADNS MISCELLANEOUS WATER REFUNDING BONDS MISCELLANEOUS WATER REFUNDING TELEPHONE TELEPHONE TELEPHONE DATA CONNECTIONS COMPUTER EQUI SOFTWARE DEPARTMENT 300 PUBLIC WORKS ------------------~---------~----~----~-------------------~--------------------~---------~-------~----- VENDOR SET 600 WATER CHECK# 000000 000000 000000 000000 000000 000000 000000 000000 000000 000000 000000 TOTAL: TOTAL: PAGE: 30 BANK: GEN 84.52 925.00 449.10 727.39 421.20 256.67 627.69 5,197.19 128.75 149.29 189.99 9,156.79 18,169.79 l2/01/2005 2,30 PM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 31 ?ACKET: 00073 Regular Payments IENDOR SET: 1 <'UNO 601 lEPARTMENT, 300 3UDGET TO USE: WASTEWATER PUBLIC WORKS CB-CURRENT BUDGET BANK: Gm IENDOR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION amCK# AMOUNT 0:==========%======================================================================================================================= - -000114 CANON FINANCIAL SERVICE 1-5725416 601-300-3400~6206 DUPLICATING & COPY MACHINE 000000 84.54 DEPARTMENT 300 PUBLIC WORKS TOTAL: 84.54 ._---~------------------------------------------------------------------------------------------------------------------------------ VENDOR SET 601 WASTEWATER TOTAL, 84.54 l2/01/2005 2,30 PM ?ACKET : 00073 Regular Payments IENDOR SET, 1 !UNO 610 JEPARTMENT, 107 lUDGET TO USE, TRANSIT CITY CLERK CB-CURRENT BUDGET IENDOR NAME ITEM # :::================================================================================================================================= l -28124 HASTINGS BUS CO 1-47384 1-47385 1-47386 1-47387 I-47388 1-47389 1-47390 1-47391 1-4.7392 1-47393 1-48080 1-48081 I-48082 1-48132 1-48133 l -74510 SPRINT I-NOV REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 32 BANK, GEN G/L ACCOUNT NAME DESCRIPTION CIIECK# AMOUNT 610-107-1074-6319 OTHER PROFESS DRIVER 000000 168.75 610-107-1074-6319 OTHER PROFESS DRIVER 000000 168.75 610-107-1074-6319 OTHER PROPESS DRIVER 000000 168.75 610-107-1074-6319 OTHER PROFESS DRIVER 000000 168.75 610-107-1074-6319 OTHER PROFESS DRIVER 000000 168.75 610-107-1074-6319 OTHER PROFESS DRIVER 000000 159.38 610-107-1074-6319 OTHER PROFESS DRIVER 000000 159.38 610-107-1074-6319 OTHER PROFESS DRIVER 000000 168.75 610-107-1074-6319 OTHER PROFESS DRIVER 000000 159.38 610-107-1074-6319 OTHER PROFESS DRIVER 000000 159.38 610-107-1074-6319 OTHER PROFESS DRIVER 000000 168.75 610-107-1074-6319 OTHER PROFESS DRIVER 000000 168.75 610-107-1074-6319 OTHER PROFESS DRIVER 000000 318.75 610-107-1074-6319 OTHER PROFESS DRIVER 000000 159.38 610~107-1074-6319 OTHER PROFESS DRIVER 000000 159.38 610~107-1073-6321 TELEPHONE TELEPHONE 000000 23.41 DEPARTMENT 107 CITY CLERK TOTAL: 2,648.44 --------~----------------~~~~~-------------~----------------------~~-----------------~-~~------------~-~~-----------------------~--- VENDOR SET 610 TRANSIT TOTAL : 2,648.44 12/01/2005 2:30 PM PACKET: 00073 Regular Payments VENDOR SET: 1 FUND 615 ARENA DEPARTMENT: 401 PARKS & RECREATION BUDGET TO USE: CB~CURRENT BUDGET IIENDOR NAME ITEM # ==================================================================================================================================== AMOUNT 1 -74510 SPRINT I-NQV I-NOV REGULAR DEPARTMENT PAYMENT REGISTER G/L ACCOUNT NAME 615-401-4103~6321 615-401-4103-6321 TELEPHONE TELEPHONE DEPARTMENT 401 DESCRIPTION TELEPHONE DATA CONNECTIONS -------------------------------------- -------------------------- PARKS & RECREATION VENDOR SET 615 ARENA CHECK# 000000 000000 TOTAL: TOTAL: PAGE: 33 BANK: GEN 95.82 29B.58 394.40 394.40 12/01/2005 2,30 PM PACKET: 00073 Regular Payments VENDOR SET: 1 FUND 620 DEPARTMENT, 300 BUDGET TO USE, VENDOR NAME ==================================================================================================================================== 000000 HYDRO ELEcrRIC PUBLIC WORKS CB-CURRENT BUDGET ITEM # 1 -62332 PORTABLE BARGE SERVICE 1-23 1 -74510 SPRINT I-NOV REGULAR DEPARTMENT PAYMENT REGISTER G/L ACCOUNT NAME 620-300-3500-6350 620-300-3500-6321 PAGE: 34 BANK: GEN DESCRIPTION CHECK#: AMOUNT REPAIRS & MAl LOG BOOM REMOVAL 1,290.00 TELEPHONE TELEPHONE 000000 42.34 DEPARTMENT 300 PUBLIC WORKS TOTAL, 1,332.34 VENDOR SET 620 HYDRO ELECfRIC TOTAL, 1,332.34 12/01/2005 2,30 PM PACKET: 00073 Regular Payments VENDOR SET, 1 REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 35 FUND 807 DEPARTMENT, N/A BUOOET TO USE: ESCROW - DEV/ENG/T1F-HRA NON-DEPARTMENTAL CB-CURRENT BUDGET BANK: GEN VENDOR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION CHECK# AMOUNT ==================================================================================================================================== 1 -04630 BDM CONSULTING ENGINEER 1-1105004 807~300-3171-2022 INSPECTION-SU SUMMIT HEIGHTS 000000 62.00 1-1105006 807-300-3188-2022 INSPECTION-EA EASTBNDERS 000000 115.50 1-1105009 807-300-]193-2022 INSPECTION-WM WILLIAMS ADD L1 B1 000000 1.320.00 1-1105015 807-]00-1529-2022 RIVERWOOD 8TH RlVERWOQD 8TH 000000 439.00 1-1105016 807-300-1535-2022 GLENDALE HTS GLENDALE HEIGHTS 2ND 000000 93.00 1-1105018 807-300-3155-2022 HASTINGS SR M SR HOUSING RIVERTOWN COURT 000000 64.00 1-1105019 807-300-1541-2022 WALLIN 11TH A WALLIN 11TH 000000 262.00 1-1105022 807-300-1543-2022 AMCON BANK SO AMooN BANK 000000 279.00 1-1105026 807-300-1536-2022 PRAIRIE RIDGE PRAIRIB RIDGE 000000 4,328.50 1-1105028 807-300-3194-2022 INSPEC-wMS-LO LAWRENCE CONDOS 000000 304.00 I-II05029 807-300-1551-2022 OAK CO JUVENI DAKOTA CO JAIL EXPANSIOON 000000 1,435.50 1-1105031 807-300-1553-2022 UBC RELOCATIO UBC RELOCATION 000000 825.00 1-1105033 807-300-1557-2022 PARK STORAGE PARK PLACB STORAGE 000000 39.00 1-1105034 807-300-1557-2022 PARK STORAGE PARK PLACE STORAGE 000000 125.00 DEPARTMENT NON-DEPARTMENTAL TOTAL: 9,691.50 VENDOR SET 807 ESCROW - DEV/ENG/TIF-HRA TOTAL, 9,691.50 12/01/2005 2,30 PM PACKET; 00073 Regular Payments VENDOR SET, FUND 999 DEPARTMENT, N/A BUDGET TO USE: POOLED CASH FUND NON-DEPARTMENTAL CB-CURRENT BUDGET VENDOR NAME ITEM # ==================================================================================================================================== AMOUNT 1 -000129 MINNESOTA DEPARTMENT OF 1-10 11/27 PR 1 ~10220 CNA INSURANCE 1-32 11/27 PR 1 -44700 L.B.L.S. I-a 11/27 PR L -46262 LOCAL UNION 49 I-3 11/27 PR 1 -46263 LOCAL 320 I-4 11/27 PR l -49425 MINNESOTA NCPERS I-2 11/27 PR L -49500 MN CHILD SUPPORT PMT CT I-6 11/27 PR l -76650 TEAMSTERS 320 WELFARE I-7 11/27 PR REGULAR DEPARTMENT PAYMENT REGISTER G/L ACCOUNT NAME 999-000-0000-2196 999-000-0000-2184 999-000-0000-2153 999-000-0000-2155 999-000-0000-2150 999-000-0000-2190 999-000-0000-2196 999-000-0000-2192 DESCRIPTION OTHER DEDUCT! WAGE LEVY LONG TERM CAR LONG TERM CARE INSURANCE UNION DUES-LE UNION DUES L.E.L.S. UNION DUES-LO UNION DUES LOCAL 49 LOCAL 320 UNION DUES LOCAL 320 PERA LIFE INS PERA LIFE CONTRIBUTIONS OTHER DEDUCT I OTHER DEDUCTIONS DENTAL INSURA DENTAL INSURANCE PREMIUMS DEPARTMENT NON-DEPARTMENTAL -------~------~------------------------------~----~----~- 2,526.14 ._--------~---------------------------------------------------------- VENDOR SET 999 POOLED CASH FUND CHECK#- 000000 000000 000000 000000 000000 000000 000000 000000 TOTAL: REPORT GRAND TOTAL: TOTAL, PAGE: 36 BANK, GEN 291.33 72.20 296.00 315.00 472.50 120.00 699.11 260.00 2,526.14 268,724.07 December 5, 2005 APPROVED: City Administrator ~ ~ ,(kA JJA., ~~ Finance Director Councilmember Hazlet "r:! ;)> .~ . ? Councilmember Hicks ~Imembcr Alon~ Mayor Wemer MeVlA.O rCl V\..ot UVIA. VI-2 To: Mayor Werner & City Councilmembers From: Melanie Mesko Lee Date: December I, 2005 Re: 2006 TRAC Grant Contract Council Action Requested: Approve the 2006 TRAC grant contract with MnDOT. Back2round Information: Annually, the City enters into a funding agreement with both MnDOT and Met Council for TRAC services. The 2006 grant contract is for $42,600. MEMO VI-3 TO: FROM: RE: DATE: Honorable Mayor and City Council members Charlene A. Stark, Finance Director Budget Adjustments November 30, 2005 $10,000.00 Increase the Maintenance budget for the PO reconstruction. In the 2005 we made the transfer of funds but no budget was allocated as it was believed to be a future expenditure. In the 2006 budget there is a continued allocation of 15,000, thus reconstruction would like to begin in December for the project upon approval of this budget adjustment. Council Action Reauested Authorize the above 2005 budget adjustments. MEMO TO: FROM: RE: DATE: Honorable Mayor and City Council members Charlene A. Stark, Finance Director Acceptance of Audit Services for 2005-2007 October 31,2005 VI-4 On September 6th the City Council authorized the request for proposals for audit services. Four proposals have been received. I reviewed the proposals, contacted other cities of which each of them audit and based upon estimated hours, average hourly rate, firms location of offices and the firms association with the local chapter of GFOA I made my recommendation to the Finance committee on November 15th. The Finance committee approved of my recommendation on the condition that I meet with David Mol from the firm Tautges Redpath, LTD. and bearing no "red flags" seek council approval for the contract of three years for audit services with Tautges Redpath. Attached is the engagement letter from Tautges Redpath outlining the agreed upon terms for the City's audit for 2005. Council Action Requested Authorize the three year contract between the City of Hastings and the audit firm of Tautges Redpath, LTD. The City's audit rate for 2005-2006 will be $30,000, $31,500, $33,200 respectively. The 2005 Fire Relief audit will be $3,400.00. . Toutgee Rod_h. Ltd. Certified Public Accountants and Consultants November 30, 2005 City of Hastings 101 East Fourth Street Hastings MN 55033 We are pleased to confirm our understanding ofthe services we are to provide the City of Hastings, Minnesota for the year ending December 31, 2005. The scope of services includes the following: Audit and Related Services · We will audit the financial statements of the governmental activities, the business- type activities, the discretely presented component unit, each major fund, and the aggregate remaining fund information, which collectively comprise the entity's basic financial statements of the City of Hastings, Minnesota as of and for the year ending December 31, 2005. We will provide an "in-relation-to" opinion on the combining and individual fund financial statements, supporting schedules and supplementary information. The document will also include additional information that will not be subject to the auditing procedures applied in our audit of the financial statements, and for which our accountant's report will disclaim an opinion as follows: o Introductory section o Management's discussion and analysis o Budgetary comparison schedules presented as RSI We understand that the fmancial statements will be presented in accordance with the financial reporting model described in GASB Statement No. 34. Also as part of the audit we will prepare a draft of your financial statements and related notes. In accordance with Government Auditing Standards, you will be required to review and approve those financial statements prior to their issuance and have a responsibility to be in a position in fact and appearance to make an informed judgment on those financial statements. Further you are required to designate a qualified management- level individual to be responsible and accountable for overseeing our services. · State Legal Compliance Audit · Preparation of Audit Management Letter. 4810 White Bear Parkway White Bear Lake. Minnesota 55110 1303 South Frontage Road Suite 13 Hastings. Minnesota 55033 651 4267000 651 4265004 Fax www.hlbtr.com 651 4804990 651 4265004 Fax HlB Tautges Redpath. Ltd. is a member of !II! International, a world-wide organilation of accounting firms arid business advisors City of Hastings Contract for Auditing Services November 30, 2005 Page 2 Audit Obiectives The objective of our audit is the expression of an opinion as to whether your financial statements are fairly presented, in all material respects, in conformity with U.S. generally accepted accounting principles and to report on the fairness of the additional information referred to in the first paragraph when considered in relation to the financial statements taken as a whole. Our audit will be conducted in accordance with U.S. generally accepted auditing standards; the standards for financial audits contained i n Government Auditing Standards, issued by the Comptroller General 0 f t he United S tates, and the minimum procedures for auditors as prescribed by MS 6.65, and will include tests of the accounting records of the City of Hastings, Minnesota, and other procedures we consider necessary to enable us to express such an opinion. If our opinion on the financial statements is other than unqualified, we will fully discuss the reasons with you in advance. If, for any reason, we are unable to complete the audit, or are unable to form or have not formed an opinion, we may decline to express an opinion or to issue a report as a result of this engagement. We will also provide a report (that does not include an opinion) on internal control related to the financial statements and compliance with laws, regulations, and the provisions of contracts or grant agreements, noncompliance with which could have a material effect on the financial statements as required by Government Auditing Standards. This report will include a statement that the report is intended solely for the information and use of the audit committee, management, and specific legislative or regulatory bodies and is not intended to be and should not be used by anyone other than these specified parties. ManaQement Responsibilities Management is responsible for establishing and maintaining effective internal control and for compliance with the laws, regulations, contracts and agreements. In fulfilling this responsibility, estimates and judgments by management are required to assess the expected benefits and related costs of the controls. The objectives of internal control are to provide management with reasonable, but not absolute, assurance that assets are safeguarded against loss from unauthorized use or disposition, that transactions are executed in accordance with management's authorizations and recorded properly to permit the preparation of financial statements in accordance with U.S. generally accepted accounting principles. Management is responsible for making all financial records and related information available to us. We understand that you will provide us with such information required for our audit and that you are responsible for the accuracy and completeness of that information. We will advise you about appropriate accounting principles and their application and will assist in the preparation of your financial statements, but the responsibility for the financial statements remains with you. As part of our engagement, we may propose standard, adjusting, or correcting journal entries to your financial statements. You are responsible for reviewing the entries and understanding the nature of any proposed entries and the impact 705277.1 City of Hastings Contract for Auditing Services November 30, 2005 Page 3 they have on the financial statements. That responsibility includes the establishment and maintenance of adequate records and effective internal control over financial reporting, the selection and application of accounting principles, and the safeguarding of assets. Management is responsible for adjusting the financial statements to correct material misstatements and for confirming to us in the representation letter that the effects of any uncorrected misstatements aggregated by us during the current engagement and pertaining to the latest period presented are immaterial, both individually and in the aggregate, to the financial statements taken as a whole. You are responsible for the design and implementation of programs and controls to prevent and detect fraud, and for informing us about all known or suspected fraud affecting the government involving (1) management, (2) employees who have significant roles in internal control, and (3) others where the fraud could have a material effect on the financial statements. You are also responsible for informing us of your knowledge of any allegations of fraud or suspected fraud affecting the government received in communications from employees, former employees, grantors, regulators, or others. In addition, you are responsible for identifying and ensuring that the entity complies with a pplicable laws and regulations and for taking timely and appropriate steps to remedy fraud, illegal acts, violations of contracts or grant agreements, or abuse that we may report. Audit Procedures - General An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements; therefore, our audit will involve judgment about the number of transactions to be examined and the areas to be tested. We will plan and perform the audit to obtain reasonable rather than absolute assurance about whether the financial statements are free of material misstatement, whether from (I) errors, (2) fraudulent financial reporting, (3) misappropriation of assets, or (4) violations of laws or governmental regulations that are attributable to the entity or to acts by management or employees acting on behalf of the entity. Because the determination of abuse is subjective, Government Auditing Standards do not expect auditors to provide reasonable assurance of detecting abuse. Because an audit is designed to provide reasonable, but not absolute assurance and because we will not perform a detailed examination of all transactions, there is a risk that material misstatements may exist and not be detected by us. In addition, an audit is not designed to detect immaterial misstatements or violations of laws or governmental regulations that do not have a direct and material effect on the financial statements. However, we will inform you 0 f any material errors and fraudulent financial reporting or misappropriation of assets that comes to our attention. We will also inform you of any violations of laws or governmental regulations that come to our attention, unless clearly inconsequential. Our responsibility as auditors is limited to the period covered by our audit and does not extend to matters that might arise during any later periods for which we are not engaged as auditors. 70'\2771 City of Hastings Contract for Auditing Services November 30, 2005 Page 4 Our procedures will include tests of documentary e vidence supporting the transactions recorded in the accounts, and may include tests of the physical existence of inventories, and direct confirmation of receivables and certain other assets and liabilities by correspondence with selected individuals, creditors, and financial institutions. We will request written representations from your a ttorneys asp art 0 f t he engagement, and t hey may b ill you for responding to this inquiry. At the conclusion of our audit, we will also request certain written representations from you about the financial statements and related matters. Identifying and ensuring that the City of Hastings, Minnesota complies with laws, regulations, contracts, and agreements is the responsibility of management. As part of obtaining reasonable assurance about whether the financial statements are free of material misstatement, we will perform tests of the City of Hastings, Minnesota's compliance with applicable laws and regulations and the provisions of contracts and agreements. However, the objective of our audit will not be to provide an opinion on overall compliance with such provisions and we will not express such an opinion. Audit Procedures - Internal Controls In planning and performing our audit we will consider the internal control sufficient to plan the audit in order to determine the nature, timing and extent of our auditing procedures for the purpose ofexpressing our opinions on the City of Hastings, Minnesota's financial statements. We will obtain an understanding of the design of the relevant controls and whether they have been placed in operation, and we will assess control risk. Tests of controls may be performed to test the effectiveness of certain controls that we consider relevant to preventing and detecting errors and fraud that are material to the financial statements and to preventing and detecting misstatements resulting from illegal acts and other noncompliance matters that have a direct and material effect on the financial statements. Tests of controls relative to financial statements are required only if control risk is assessed below the maximum level. Our tests, if performed, will be less in scope than would be necessary to render an opinion on the internal control and, accordingly, no opinion will be expressed in our report on internal control issued pursuant to Government Auditing Standards. An audit is not designed to provide assurance on internal control or to identify reportable conditions. However, we will inform the governing body or audit committee of any matters involving internal control and its operation that we consider to be reportable conditions under standards established by the American Institute of Certified Public Accountants. Reportable conditions involve matters coming to our attention relating to significant deficiencies in the design or operation of the internal control that, in our judgment, could adversely affect the entity's ability to record, process, summarize, and report financial data consistent with the 705277 .1 City of Hastings Contract for Auditing Services November 30, 2005 Page 5 assertions of management in the financial statements. We will also inform you of any nonreportable conditions or other matters involving internal control, if any, as required by Government Auditing Standards. Audit Administration. Fees and Other We understand that your employees will prepare all cash or other confirmations we request and will locate any invoices selected by us for testing. The audit documentation for this engagement is the property of HLB Tautges Redpath, Ltd. and constitute confidential information. However, pursuant to authority given by law or regulation, we may be requested to make certain audit documentation available to a federal agency providing direct or indirect funding, or the U.S. Government Accountability Office for purposes of a quality review of the audit, to resolve audit findings, or to carry out oversight responsibilities. We will notify you of any such request. If requested, access to such audit documentation will be provided under the supervision of HLB Tautges Redpath, Ltd. personnel. Furthermore, upon request, we may provide photocopies of selected audit documentation to regulators or grantor agencies. These parties may intend, or decide, to distribute the photocopies of information contained therein to others, including other governmental agencies. Our fee for these services will be at our standard government audit hourly rates plus out- of-pocket costs (postage, travel, copies, telephone, etc.) except that we agree that our gross fee, including expenses, will not exceed the following: I Financial and State Legal Compliance Audits I $30,000 I Our standard hourly rates vary according to the degree of responsibility involved and the experience level of the personnel assigned to your audit. Our invoices for these fees will be rendered each month as work progresses and are payable on presentation. The above fee is based on anticipated cooperation from your personnel, completion of workpapers per the client to prepare list by your personnel, and the assumption that unexpected circumstances will not be encountered during the audit. If significant additional time is necessary, we will discuss it with you and arrive at a new fee estimate before we incur the additional costs. Government Auditing Standards requires that we provide you with a copy of our most recent external peer review report and any letter of comment, and any subsequent peer review reports or letters of comment received during the period of contract. Our 2004 peer review report and letter of comment accompanies this letter as Appendix A. 705277.1 City of Hastings Contract for Auditing Services November 30, 2005 Page 6 We appreciate the opportunity to be of service to the City of Hastings, Minnesota and believe t his I etter accurately summarizes the significant terms 0 four engagement. If you have any questions, please let us know. If you agree with the terms of our engagement as described in this letter, please sign the enclosed copy and return it to us. Very truly yours, HLB TAUTGES REDPATH, LTD. Dae/~ Response This letter correctly sets forth the understanding of the City of Hastings, Minnesota: By: By: Title: Title: Date: Date: 705277.1 - _SGcIolfol_. NIIlC~ To the Shareholders HLB Tautges, Redpath. J..td. - -0>mpanIt$- --.,- __of c..- NIIlC..-- We have nwiewed the sylltem of quality control for the accounting and audit practice of HLB Tautges, Redpath, Ltd. (the firm) in effect for the year ended September 30,2004. A system of quality control encompasses the firm's organizational sttucture. the policies adopted and procedures established to provide it with reasonable assurance of conforming with professional standards, The elements of quality control are described in the Statements on Quality Control Standards issued by the Amcrican Institute of CPAs (AlCP A). 'I'he firm is responsible for' designing a system of quality control and complying with it to provide the firm reasonable assurance of conforming with professional standards in all material respects. Our responsibility is to express an opinion on the design of the system of quality control and the firm's compliance with its system of quality control based on our review. . Our review was conducted in accordance with standards established by the Peer Review Board of the AlCPA. During our review, we read required representations from the firm. interviewed firm personnel and obtained an understanding of the nature of the flou's accounting and auditing practice, and the design of the firm's system of quality control sufficient to assess' the risks implicit in its practice. Based on our assessments, we selected engagements and administrative files to te$t for conformity with professional ~ and compliance with the funts sysCem of q\.lality control. The ~ge~nts seleeted represented a reasonable eross-section of the firm's accounting and auditing practice with emphasis on higher-risk engagements. The engagements selected included among olbers. audits of EmployeeBenefrtPlan$ and engapents performed under Government Auditing S.tandards. Prior to concluding the review, we reassessed the adequacy of the scope of the peer review procedures and met with firm management to discuss the results of our review. We believe that the procedures we performed provide a reasonable bW for our opinion. In performing our review, we obtained an undemanding of the system of quality control for the firm's accounting and auditing practice. In addition, we tested compliance Vlith the firm's quality control policies and procedures to the extent we considered appropriate_ These tests covered the application of the firm's policies and procedures on selected engagements. Our review was based on selected tests therefore it would not necessarily detect all weaknesses in the system of quality control or all instances of noncompliance with it There are inherent limitations in the effectiveness of any system of quality control and therefore noncompliance with the system of quality control may occur and not be detected. Projection of any evaluation of II system of quality control to future CettiIied Public ^"-_ 4455 fall CaIIlclbed Iloacl Suite E290 Plloeallo, ArIzona 8501$ ~ (OO:t) 661-6/MO Fax 16a2) 667-6039 Appendix A Page 1 '. Appendix A Page 2 HLB Tautges. Redpath, Ltd. Page Two periods is subject to the risk that the system of quality control may become inadequate because of changes in conditions, or because the degree of compliance with the policies or procedures may deteriorate. In our opinion. the system of quality control for the accounting and audit practice of HLB Taulges. Redpath, Ltd. in etJ!ect for the year ended September 30, 2004, has been designed to meet the requirements of the quality control standards for an acwunting and auditing practice established by the Alep A and was compiled with during the year then ended to provide the firm with reasonable assurance of conforming with professiooal standards. ~q-~~/""'.~. Phoenix. Arizona lanuaty 21, 2005 III Tautges Redpath. Ltd. Certified Public Accountants and Consultants November 30, 2005 Ms. Charlene Stark Hastings Fire Department Relief Association 104 East Fourth Street Hastings MN 55033 Dear Charlene: We are pleased to confirm our understanding of the services we are to provide for Hastings Fire Department Relief Association for the year ended December 31, 2005 . We will audit the financial statements ofthe governmental activities and fiduciary activities, which collectively comprise the entity's basic financial statements of the Hastings Fire Department Relief Association as of and for the year ended December 31,2005. Also, the document we submit to you will include the following additional information that will be subjected to the auditing procedures applied in our audit of the financial statements upon which we will provide an opinion in relation to the basic financial statements: Audit and Related Services I. Audit of financial statements of general and special funds of Hastings Fire Department Relief Association. 2. Legal Compliance report as required by the Office of State Auditor. Nonaudit Services · Financial statement preparation assistance. Audit Obiective The objective of our audit is the expression of an opinion as to whether your financial statements are fairly presented, in all material respects, in conformity with U.S. generally accepted accounting principles and to report on the fairness of the additional information referred to in the first paragraph when considered in relation to the financial statements taken as a whole. Our audit will be conducted in accordance with U.S. generally accepted auditing standards and will include tests ofthe accounting records and other procedures we consider necessary to enable us to express such an opinion. If our opinion on the financial statements is other than unqualified, we will fully discuss the reasons with you in advance. If, for any reason, we are unable to complete the audit or are unlble to form or have not fo~ed an 4810 White Bear Parkway White Bear Lake. Minnesota 55110 651 4267000 651 426 5004 Fax www.hlbtrcom 1303 South Frontage Road Suite 13 Hastings. Minnesota 55033 6514804990 6514265004 Fax HlB Taulges Redpath. ltd. is a member of III International. a world.wide organization of accounting firms and business advisors Hastings Fire Department Relief Association Contract for Audit Services November 30, 2005 Page 2 opinion, we may decline to express an opinion or to issue a report as a result ofthis engagement. ManaQement Responsibilities Management is responsible for making all financial records and related information available to us. We understand that you will provide us with such information required for our audit and that you are responsible for the accuracy and completeness of that information. We will advise you about appropriate accounting principles and their application and will assist in the preparation of your [mancial statements, but the responsibility for the financial statements remains with you. You are responsible for making all management decisions performing all management functions, and designating a management-level employee with sufficient skills, knowledge, or experience to oversee our financial statement preparation services and to evaluate the adequacy and results of those services. As part of our engagement, we may propose standard, adjusting, or correcting journal entries to your financial statements. You are responsible for reviewing the entries and understanding the nature of any proposed entries and the impact they have on the financial statements. That responsibility includes the establishment and maintenance of adequate records and effective internal control over financial reporting, the selection and application of accounting principles, and the safeguarding of assets. Management is responsible for adjusting the financial statements to correct material misstatements and for confirming to us in the representation letter that the effects of any uncorrected misstatements aggregated by us during the current engagement and pertaining to the latest period presented are immaterial, both individually and in the aggregate, to the financial statements taken as a whole. You are responsible for the design and implementation of programs and controls to prevent and detect fraud, and for informing us about all known or suspected fraud affecting the government involving (1) management, (2) employees who have significant roles in internal control, and (3) others where the fraud could have a material effect on the financial statements. You are also responsible for informing us of your knowledge of any allegations of fraud or suspected fraud affecting the govemment received in communications from employees, former employees, regulators, or others. In addition, you are responsible for identifying and ensuring that the entity complies with applicable laws and regulations and for taking timely and appropriate steps to remedy any fraud, illegal acts, or violations of contracts or grant agreements that we may report. 705279.1 Hastings Fire Department Relief Association Contract for Audit Services November 30, 2005 Page 3 Audit Procedures - General An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements; therefore, our audit will involve judgment about the number of transactions to be examined and the areas to be tested. We will plan and perform the audit to obtain reasonable rather than absolute assurance about whether the financial statements are free of material misstatement, whether from (1) errors, (2) fraudulent financial reporting, (3) misappropriation of assets, or (4) violations oflaws or governmental regulations that are attributable to the entity or to acts by management or employees acting on behalf ofthe entity. Because an audit is designed to provide reasonable, but not absolute, assurance and because we will not perform a detailed examination of all transactions, there is a risk that material misstatements may exist and not be detected by us. In addition, an audit is not designed to detect immaterial misstatements, or violations of laws or governmental regulations that do not have a direct and material effect on the financial statements. However, we will inform you of any material errors that come to our attention, and we will inform you of any fraudulent financial reporting or misappropriation of assets that come to our attention. We will also inform you of any violations of laws or governmental regulations that come to our attention, unless clearly inconsequential. Our responsibility as auditors is limited to the period covered by our audit and does not extend to matters that might arise during any later periods for which we are not engaged as auditors. Our procedures will include tests of documentary evidence supporting the transactions recorded in the accounts, and may include tests of the physical existence of inventories, and direct confirmation of receivables and certain other assets and liabilities by correspondence with selected individuals, creditors, and financial institutions. We will request written representations from your attorneys as part ofthe engagement, and they may bill you for responding to this inquiry. At the conclusion of our audit, we will also require certain written representations from you about the financial statements and related matters. Identifying and ensuring that Hastings Fire Department Relief Association complies with laws, regulations, contracts, and agreements is the responsibility of management. As part of obtaining reasonable assurance about whether the financial statements are free of material misstatement, we will perform tests of Hastings Fire Department Relief Association's compliance with applicable laws and regulations and the provisions of contracts and agreements. However, the objective of our audit will not be to provide an opinion on overall compliance and we will not express such an opinion. 705279.1 Hastings Fire Department Relief Association Contract for Audit Services November 30, 2005 Page 4 Audit Procedures-Internal Control In planning and performing our audits, we will consider the internal control sufficient to plan the audit in order to determine the nature, timing, and extent of our auditing procedures for the purpose of expressing our opinion on Hastings Fire Department Relief Association's financial statements. An audit is not designed to provide assurance on internal control or to identify reportable conditions. However, we will inform the governing body or audit committee of any matters involving internal control and its operation that we consider to be reportable conditions under standards established by the American Institute of Certified Public Accountants. Reportable conditions involve matters coming to our attention relating to significant deficiencies in the design or operation of the internal control that, in our judgment, could adversely affect the entity's ability to record, process, summarize, and report financial data consistent with the assertions of management in the financial statements. Nonaudit Services As part ofthe audit, we will provide the following nonaudit services: · Financial statement preparation assistance - includes preparing, proofing, copying and binding the audited financial statement document; and journal entry preparation as needed. You will be required to review and approve those financial statements and any journal entries prior to their issuance and have a responsibility to be in a position in fact and appearance to make an informed judgment on those services. Further you are required to designate a qualified management-level individual to be responsible and accountable for overseeing their services, or any other nonaudit services that may be requested. If you request additional nonaudit services at anytime during the engagement, the following provisions would apply: · Management is responsible for the substantive outcomes of the work and, therefore, has a responsibility to be in a position in fact and appearance to make an informed judgment on the results of the nonaudit service. · Management is responsible for establishing and monitoring the performance of the nonaudit service to ensure that it meets managements' objectives. · Management is responsible for making any decisions that involve management functions related to the nonaudit service and accepts full responsibility for such decisions. 705279.1 Hastings Fire Department Relief Association Contract for Audit Services November 30, 2005 Page 5 . Management is responsible for evaluating the adequacy ofthe services performed and any findings that result. Audit Administration. Fees. and Other Our fees for these services will be based on the actual time spent at our standard hourly rates, plus other out-of-pocket costs (such as report production, typing, postage, etc.). Our standard hourly rates vary according to the degree of responsibility involved and the experience level of the personnel assigned to your audit. We estimate our fee for this engagement to be $3,400. This estimate is based on anticipated cooperation from your personnel and the assumption that unexpected circumstances will not be encountered during the audit. If significant additional time is necessary, we will discuss it with you and arrive at a new fee estimate before we incur the additional costs. We appreciate the opportunity to be of service to the Hastings Fire Department Relief Association and believe this letter accurately summarizes the significant terms of our engagement. If you have any questions, please let us know. If you agree with the terms of our engagement as described in this letter, please sign the enclosed copy and return it to us. Very truly yours, HLB TAUTGES REDPATH, LTD. ~~~ David J. Mol, CPA DJM/clg 70<;77Q 1 Hastings Fire Department Relief Association Contract for Audit Services November 30, 2005 Page 6 RESPONSE This letter correctly sets forth the understanding of the Hastings Fire Department Relief Association: By: Title: Date: Nonaudit Services The employee(s) assigned to oversee the nonaudit services is as follows: o Name and Title 705279.1 ACORD. CERTIFICATE OF LIABILITY INSURANCE lU~~ '7lI55 lIiCa.J:'b1: .laciit OJ:i_ ..... haim.. _ 5UU ~IJS2-'I1-t700 1'ax:.S2-N7-,793 _,. ntSlt8Ca.rt ~_ Jlcdpatll. .... .1L "WI' Ek l'I1S110-"U _C1 THlRU:lIlIS"~~IIIlOWtfi\V€"__1tlMllM&UlW)tIMIill_ m. THlI'CllJCYPS'RIOD~l1O,~~ Nl'f IlfIQllflll!llll:l!lr. '1.l\UlRCrOiNiIITIOIIClF_OlIft/lUC1'ClfIQ1'IlPOOlllllulllllfWff"~ '10_ 'IHlS<:tiRTIFlI:'AU___ClfI -NR'I'lIlM. THI.....IlI::e~I'l'M~ 1ltI~.- ._rollLL 'IHI! 'lEAlld,1Xa1_ ~__Ol'SI1Q1 ~,_'It l.Il\IM.lllWNlllA\!'~ll8lIlHI!IIClUCEDBYNIOtulIilli fiIl!.lWlMlIll!L._ ~ $ A --- ....-....... ~<l\Il.T.Iii4~T IA~ . ,.. f S _"'WI .wro_T ~~~,!f!L~ ~ A1W1111alllfll 10131/0$ 10/11/011 lIIa.<:la.... t.. ...-,- 4 000 000 BLQIt-l MEMO To: From: Date: Re: Honorable Mayor and City Council Nick Egger December 2, 2005 2004 Improvement Program Assessment Abatement - Revision I've attached an updated tabulation of the households in the 2004 public improvement areas which qualify for assessment abatement. As you can see, the total assessment abatement recommended has changed from $82,750.60 to $80,574.40. The original assessment information submitted to the Dakota County CDA for PID #198375028000 did not reflect that this parcel is a comer lot and therefore subject to adjustment in accordance with the City's assessment policy so that it is not assessed for its full front footage. The assessment for this property is approximately $4,300 less than was previously stated to the County. With this household being recommended for 50% abatement, the total reduction to the bottom line is $2,176.20. The total assessment abatement recommended is $80,574.40, $32,574.40 of which is recommended to be transferred from the City's acquisition of blighted properties budget to supplement the $48,000 budgeted for 2004 assessment abatement. COUNCIL ACTION REQUESTED Council is requested to approve the enclosed assessment abatement for low and moderate income households. - em OF HASTINGS VI-5 MEMO To: From: Date: Re: Honorable Mayor and City Council Tom Montgomery December 1, 2005 2004 Improvement Program Assessment Abatement The Dakota County Community Development Agency has determined that 17 property owners qualify as low income households with a total abatement of $62,339.50. There are an additional 9 property owners that qualify as moderate income households. These properties were assessed a total of $40,822.20. Our 2005 Community Development Block Grant (CDBG) set aside only $48,000 to provide assessment abatement for the 2004 Improvement Program. As you can see, the combined total of assessments against qualifying low and moderate income households is more than the funding available. Federal requirements caIl for 100% abatement ofIow income households. The City can fund anywhere from 0% to 100% abatement for the qualifying moderate income households. In past years, the City has typically partially funded assessment abatement for moderate income households, at either a 50% rate or a pro-rated rate utilizing the remaining funds available after 100% oflow income household's assessments were abated. One year, enough funds were available to provide 100% abatement for both low and moderate income households, and Council approved 100% abatement for all qualifying households. I am recommending 50% assessment abatement for moderate income households, and transferring $34,750.60 from acquisition of blighted properties budget to supplement the $48,000 budgeted for 2004 assessment abatement. The total assessment abatement recommended is $82,750.60. COUNCIL ACTION REQUESTED Council is requested to approve the enclosed assessment abatement for low and moderate income households. - ern' OF HASTIN6S 2004 Improvement Program Assessment Abatement Qualifying Households Low Income Assessment Abatement Proiect PIO Amount Amount 2004-1 Westwood 198375006000 $3,852.40 $3,852.40 198375324300 $3,375.90 $3,375.90 198375110900 $4,352.40 $4,352.40 198375111900 $4,017.60 $4,017.60 198375161000 $4,352.40 $4,352.40 198375111200 $4,352.40 $4,352.40 198375036000 $4,185.00 $4,185.00 198375195000 $4,631.40 $4,631.40 198375188000 $3,906.00 $3,906.00 198375213000 $3,906.00 $3,906.00 196330015100 $3,906.00 $3,906.00 196330021300 $5,468.40 $2,468.40 198375111000 $4,352.40 $4,352.40 198375011000 $4,352.40 $4,352.40 2004-2 31st Street 197320110403 $590.40 $590.40 190030002103 $5,148.00 $5,148.00 197320110404 $590.40 $590.40 Total Qualifying Low Income Abatement $62,339.50 Moderate Income Assessment Proiect PIO 2004-1 198375028000 Westwood Amount $10,657.80 $3,069.00 $3,906.00 $4,296.60 $4,352.40 $4,464.00 $5,077.80 $4,408.20 198375168000 198375212600 196330015700 198375183000 198375112200 198375016000 198375173000 2004-2 31st 197320120504 Street $590.40 Total Qualifying Moderate Income Abatement TOTAL ABATEMENT Abatement Amount (50%) $5,328.90 $1,534.50 $1,953.00 $2,148.30 $2,176.20 $2,232.00 $2,538.90 $2,204.10 $295.20 $20,411.10 $82,750.60 ~ 0 0 - <= 0 0:: ." 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Eo8. .g'; ~ ~~~ o~~ <l0m cn!~ <>>ftI:::1 . ....!a... ~ I!:~~ ~ ~~.(ij ~.2~@ "<<;-.c E E :v.~ ~ $-g ~ ::l..5~8 O't:l 4) ~ oC::Qii5 ~ ;.~ 5 ;a: j &. 8 o I: Iii I: :~ (; <= <0: ci I1J a: .!: I!! tV .. 0. 0. tV X ~ OJ ;S .c: " :c ,,' I: o E o Ei :J " o C " ~ E o o <0: <( Iii <= :~ (; <= tV <= Cl '"0 -.g :; o .c: OJ :J o ?' z o t= ::> <0: o Memo VI-7 To: Mayor Werner and City Council From: John Hinzman, Planning Director Date: December 5, 2005 Subject: 2006 CDBG Budget Application REQUEST The City Council is asked to adopt the attached resolution authorizing submittal of the 2006 Community Development Block Grant (CDBG) Application to Dakota County CDA. The $73,800 estimated allocation is budgeted as follows: . $40,000 - Assessment Abatement - Assistance for low and low\moderate income homeowners with assessments from the Dakota Hills and Zweber\Oak Ridge reconstruction projects. . $33,800 - Housing Rehabilitation - Funding for housing rehabilitation of owner occupied and rental units in and around downtown. ATTACHMENTS . Resolution . Application HASTINGS CITY COUNCIL DAKOTA COUNTY, MINNESOTA RESOLUTION NO. A RESOLUTION APPROVING THE APPLICATION OF THE OF THE CITY OF HASTINGS FOR FISCAL YEAR 2006 DAKOTA COUNTY COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FUNDING WHEREAS, the City of Hastings is a participating jurisdiction with the Dakota County CDBG Entitlement Program for Fiscal Year 2006 (ending June 30, 2007); and WHEREAS, the Dakota County CDA is a Subgrantee of Dakota County for the administration of the CDBG Program; and WHEREAS, the Dakota County CDA has requested FY06 CDBG applications to be submitted by December 16, 2005 based on a district formula allocation of funds approved in the 1984 Community Development Implementation Plan. NOW, THEREFORE, BE IT RESOLVED that the City of Hastings hereby approves the following: 1. The FY06 CDBG application is approved by the City Council, and the City Administrator is authorized to execute it on behalf of the City. 2. The Dakota County CDA is designated as the administrative entity to cany out the CDBG program on behalf of the City, subject to future Subrecipient Agreements that may be required for specific CDBG-funded activities. Adopted by the City Council of the City of Hastings, Minnesota this 5th day of December, 2005. Ayes: _ Nays: _ Absent: ATTEST: Michael D. Werner, Mayor Melanie Mesko Lee City Clerk I HEREBY CERTIFY that the above is a true and correct copy of resolution presented to and adopted by the City of Hastings, County of Dakota, Minnesota, on the 5th day of December, 2005, as disclosed by the records ofthe City of Hastings on file and ofrecord in the office. Melanie Mesko Lee City Clerk ( SEAL) This instrument drafted by: City of Hastings (JWH) 101 4th St. East Hastings, MN 55033 APPLICATION FOR COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS Application must be received by the Dakota County Community Development Agency NO LATER THAN DECEMBER 16, 2005 ** In order to assess our PUBLIC SERVICE cap, please submit draft PUBLIC SERVICE proposals NO LATER THAN DECEMBER 2 2005 ** Applicant Name: City of Hastings CD District: 4 Contact Name: John Hinzman Applicant Address: 101 East 4th Street City, State, Zip: Hastings, Minnesota 55033 Phone: (651) 480-2378 Fax: (651) 437-7082 Email: jhinzman@cLhastings.mn.us Title: Assessment Abatement CDBG Request: $40,000 Title: Housing Rehabilitation CDBG Request: $33,800 Title: CDBG Request: Title: CDBG Request: Title: CDBG Request: Total Request: $73,800 PLEASE NOTE: AT LEAST 50% of the proposed funding must qualify as a LOW/MOD benefit and NO MORE THAN 40% of the proposed funding can be for PUBLIC SERVICES. I certify that the information contained in this application is true and correct and that it contains no misrepresentations, falsifications, intentional omissions, or concealment of material facts. I further certify that no contracts have been awarded, funds committed, or construction begun on the proposed project(s), and that none will be made prior to issuance of a Release of Funds Notice by the Program Administrator. Signature of Authorized Official Date Title of Authorized Official PLEASE ATTACH THE RESOLUTION OF THE GOVERNING BODY SHOWING APPROVAL OF THE REQUEST FOR CDBG FUNDS Please complete the following pages for EACH project/activity being proposed. (For example, if 3 projects/activities are being proposed, there will be 3 sets of the following pages.) Please describe the proposed project/activity. The City of Hastings 2005 Improvement Program included street reconstruction projects involving bituminous paving, storm sewer, concrete curb and gutter, and sidewalk\trail construction. Per City policy, all abutting property owners will be assessed for these improvements at rates averaging 4,000 - 6,000 per single family household. The City is proposing to allocate $40,000 in CDBG funding to provide assessment abatement to low and moderate income properties. Qualifying low income households would have 100 percent of their assessments abated, while qualifying moderate income households would have their assessments abated to the extent of remaining funds available. [gj Yes D No Has this Project/Activity received CDBG funding before? Check the eligible activity category: D Acquisition/Disposition: _ Vacant or undeveloped property _ Commercial property _ Residential property D Demolition/Clearance D Economic Development D Rehabilitation Owner occupied housing _ Rental housing Commercial D General Administration D Code Enforcement [gj Public Facilities/Improvements: _ Buildings Infrastructure -2L Assessment abatement D Public Services (i.e. child care, recreation programs) D Planning D Homeownership Assistance: Support services (i.e. pre or post purchase counseling) _ Downpayment assistance D Relocation D Other (please describe): Location of Project/Activity (address, specific area or neighborhood, or city-wide): . Westview Drive (15th Street to Southview Drive) . 16th Street thru 23rd Street (Westview Drive to Pleasant Drive) . Valley Lane (East ofWestview Drive) . Hilltop Lane (East ofWestview Drive) . Zweber lane (South of 15th Street) . Oak Ridge Drive (South of 15th Street) Proposed Project/Activity Start Date: 1/1/07 Proposed Project/Activity Completion Date: 12/31/07 COBG funded projects/activities must meet one of the program objectives. Check the objective for which the COBG funds will be used. o Low/Mod Area Benefit 0 Low/Mod Limited Clientele Benefit [8J Low/Mod Housing Benefit 0 Low/Mod Jobs Benefit o Slum/Blight Area Benefit 0 Slum/Blight Spot Benefit o Urgent Need (extremely rare; used only for emergencies): If you checked the Low/Mod Area Benefit box, please answer the following: A. In what Census Tract(s) and Block Group(s) do beneficiaries of your ProjecVActivity Jive? (Please include maps) B. How many residents Jive in this area? C. What is the percentage of low and moderate-income beneficiaries? D. How was this documented? 0 HUD Data (See enclosed map) o Survey (Please include a copy of survey) If you checked the Low/Mod Housing or Low/Mod Limited Clientele Benefit box, please answer the following: How many Low/Mod People or Households will benefit? (Please choose either people or households for each project.) Up to 20 People/Households How will income be verified? [8J Income Verification Request Forms 0 Eligibility Status for other Governmental Assistance program o Self Certification (must inform beneficiary that all sources of income and assets must be included when calculating annual income) o Presumed benefit (HUD presumes the following to be principally low and moderate-income: abused children, battered spouses, elderly persons, severely disabled persons, homeless persons, persons living with AIDS, migrant farm workers) * For projects that directly benefit people or households, race and ethnic data must be collected as well as number of female-headed households. If you checked the Slum/Blight Area or Slum/Blight Spot Benefit box, please answer the following: What are the boundaries of the slum/blight area (i.e. census tracts, intersecting streets) or the address of the slum/blight spot? If Slum/Blight Area, what percent of buildings are deteriorated? % What deficiency will be corrected? inspector noting deficiency and/or include a photo) (Please provide letter from city building What will the public improvement be? In what year did the slum/blight designation occur? If you checked the Low/Mod Jobs Benefit box, please answer the following: To meet the requirements of the "Jobs" National Objective, the business being assisted must enter into an agreement showing commitment that at lease 51 % of jobs created or retained will be available to low/mod income persons. The business must also be prepared to provide a list of all jobs, detailed information about the jobs being created or retained, the selection and hiring process, and demographic information about the employees. Will this project/activity create or retain full time equivalencies (FTEs)? 0 Create o Retain For job(s) that are being retained, please provide evidence that the business being assisted has issued a notice to affected employees or that the business has made a public announcement to that effect, OR an analysis of relevant financial records that clearly shows the business is likely to have to cut back on employment in the near future without the planned intervention. Will the job(s) created or retained require a special skill? 0 Yes o No What percent of permanent FTEs will be held by or available to low/mod income persons? % Please select a primary purpose for the project/activity: o Help the Homeless 0 Address Public Housing Needs o Help Persons with HIV/AIDS ~ Other Assist low and low\mod households o Help Persons with Disabilities with needed public improvements. Please select a specific objective for the project/activity: o Increase the supply of affordable rental housing ~ Improve quality of affordable rental or owner-occupied housing o Increase availability of affordable owner-occupied housing o Increase range of housing options and services for special needs o Increase number of homeless moving into permanent housing o End chronic homelessness o Improve services for low/moderate income people ~ Improve quality/increase quantity of neighborhood facilities for low/moderate income area o Remediate and redevelop brownfields for public improvements o Improve economic opportunities for low/moderate income people Which Housing or Community Development Need does your Project address? o Planning/Administration o Homelessness/HIV/AIDS o Non-homeless Special Needs o Rental Housing o Owner-Occupied Housing ~ Public Facilities/lmprovements ~ Infrastructure o Economic Development o Public Services o Other, please describe: Check the activity for which the COBG funds will be used: High Priority Needs - Housing o Renter, elderly, 0-50% of median income o Renter, small related, 0-80% of median income o Renter, all other, 0-50% of median income DOwner, 0-80% of median income High Priority Needs - Community Development o Acquisition of Real Property o Disposition of Real Property o Parks, Recreational Facilities [gJ Water/Sewer Improvements [gJ Street Improvements IZI Sidewalks o Clearance and Demolition o Clean-up of Contaminated Site o Senior Services o Youth Services o Rental Housing Subsidies o Relocation o Construction of Housing o Direct Homeownership Assistance o Rehabilitation of Single Unit Residential o Rehabilitation of Multi-Unit Residential o Rehabilitation of Commercial/Industrial o Code Enforcement o Commercial/lndustrial land Acq.lDisposition o Commercial/Industrial Infrastructure Development o Commercial/lndustrial Building Acq., Rehab o Planning Low Priority Needs - Community Development Privately Owned Utilities Handicapped Centers Neighborhood Facilities Child Care Centers Substance Abuse Services Employment Training Child Care Services Abused and Neglected Child Services Tenant/Landlord Counseling Medium Priority Needs - Housing o Renter, elderly, 51-80% of median income o Renter, large related, 0-80% of median income Medium Priority Needs - Community Development o Senior Centers o Homeless Facilities o Youth Centers o Solid Waste Disposal Improvements o Flood Drain Improvements o Handicapped Services o Transportation Services o Battered and Abused Spouses Services o Crime Awareness o Fair Housing Activities o Public Housing Modernization o Rehabilitation of Other Publicly Owned Residential o Residential Historic Preservation o Non-Residential Historic Preservation o Other Commercialllndustriallmprovements o Economic Development Non-Profit Assistance o Economic Development Technical Assistance o Micro-Enterprise Assistance ** Needs identified as Low Priority in the Consolidated Plan should be funded with sources other than CDBG. Please indicate how the project/activity will be measured and the proposed outputs. o People [8] Households UP to 20 o Housing Units _ o Public Facilities o Jobs _ o Businesses _ o Organizations _ Please indicate the proposed outcome and performance measurement: [8] Promote suitable living environment/neighborhood revitalization [8] Measured by an increase in property values or home sale prices as a result of a series of coordinated neighborhood activities o Reduction in derelict properties and other blighting influences as a result of code enforcement, acquisition, demolition or rehabilitation o Decrease in numbers of children with elevated blood lead levels o Increase in the supply of potable water or adequate wastewater management systems due to infrastructure installation or upgrades o Increase in emergency vehicle access because of infrastructure improvements o Number and/or percent of housing units assisted that have eliminated at lease one significant health and safety deficiency as a result of housing rehabilitation, defined by local codes o Increase Affordable Housing o Percent increase in the homeownership rate in targeted neighborhoods or in the community overall. o Dollar increase in property values as a result of housing rehabilitation o Number of unit years of affordability in rental projects, based on the investment of HOME dollars o Percent of reduction of energy use or energy costs as a result of housing rehabilitation using ENERGY STAR building standards o Promote Economic Revitalization/Economic Opportunities o Increase in numbers of jobs and/or the number of "living wage" jobs o Decrease in abandoned or non-revenue producing properties - increased annual income as a result of employment or job training o Increase business sales volume in revitalized neighborhoods - increase number of small business loans in targeted neighborhood o Ending Chronic Homelessness o Decrease in the number of chronically homeless individuals in the community, by not less than 50 percent, by FY 2008. o Housing Opportunities for Persons with AIDS o Increase in the percentage of HOPWA clients who are able to maintain housing stability, avoid homeless ness, and access care Total Project Cost: $3.303.144 $40,000 CDBG Percent of Total Cost: 1.2% Total CDBG Funds: REMINDER: AT LEAST 50% of the proposed funding must qualify as a LOW/MOD benefit and NO MORE THAN 40% of the proposed funding can be for PUBLIC SERVICES. Source of Funds Amount Committed Pending Assessments to Abutting Properties $1,456,801 0 t8J Hastings Water and Sewer Fund $619,298 [8J 0 Bonded Debt $1,227,045 t8J 0 Expenses (Please itemize *) Total Costs CDBG Funds Requested Street, Storm Sewer, and Streetscape Improvements $2,706,616 Water System Improvement Costs $402,475 Sanitary Sewer System Improvement Costs $194,053 Total: $3,303,144 $40,000 * Please itemize project expenses using the following as applicable to your Project: · Acquisition & Improvement Costs - Including purchase price, closing costs, site improvements, clearance of toxic contaminants, and other acquisition and improvement costs · Construction/Rehabilitation Costs - Including site improvements, construction (labor, materials, supplies), installation, permits and other construction/rehabilitation costs · Professional Fees and Personnel Costs - Including architectural, engineering and code inspection fees, surveys, appraisals, legal fees, hazardous materials surveys, project management, and other professional/personnel fees · Other Development Costs - Including relocation, financing costs, environmental reviews, environmental studies, and other development costs · Eligible Costs for Planning Projects - Including professional services, project management costs, and other planning costs * * * * * Please review each section For completeness. Each project should have separate Sections I through VL Please complete the following pages for EACH project/activity being proposed. (For example, if 3 projects/activities are being proposed, there will be 3 sets of the following pages.) Please describe the proposed project/activity. Funds would be used city wide to assist in rehabilitation of rental and owner occupied housing. Activities would likely be focused on areas in and adjacent to the downtown. Funds would be available for both residential and mixed use downtown commercial buildings. A significant portion of this area consists of buildings in excess of 100 years in age, and do not meet current building\safety requirements. Housing rehabilitation will help sustain property values of surrounding residences and eliminate potential safety hazards. Has this Project/Activity received COSG funding before? Check the eligible activity category: o Acquisition/Disposition: _ Vacant or undeveloped property _ Commercial property _ Residential property o Demolition/Clearance o Economic Development [gI Rehabilitation -L Owner occupied housing -L Rental housing -L Commercial o General Administration o Code Enforcement [gI Yes o No o Public Facilities/Improvements: _ Buildings Infrastructure Assessment abatement o Public Services (i.e. child care, recreation programs) o Planning o Homeownership Assistance: _ Support services (i.e. pre or post purchase counseling) _ Downpayment assistance o Relocation o Other (please describe): Location of Project/Activity (address, specific area or neighborhood, or city-wide): City Wide Proposed Project/Activity Start Date: 9/1/06 Proposed Project/Activity Completion Date: 6/30/07 COBG funded projects/activities must meet one of the program objectives. Check the objective for which the COBG funds will be used. o Low/Mod Area Benefit 0 Low/Mod Limited Clientele Benefit [gI Low/Mod Housing Benefit 0 Low/Mod Jobs Benefit o Slum/Blight Area Benefit 0 Slum/Blight Spot Benefit o Urgent Need (extremely rare; used only for emergencies): If you checked the Low/Mod Area Benefit box, please answer the following: A. In what Census Tract(s) and Block Group(s) do beneficiaries of your Project/Activity live? (Please include maps) B. How many residents live in this area? C. What is the percentage of low and moderate-income beneficiaries? D. How was this documented? D HUD Data (See enclosed map) D Survey (Please include a copy of survey) If you checked the Low/Mod Housing or Low/Mod Limited Clientele Benefit box, please answer the following: How many Low/Mod People or Households will benefit? (Please choose either people or households for each project.) Up to 10 People/Households How will income be verified? l2J Income Verification Request Forms 0 Eligibility Status for other Governmental Assistance program D Self Certification (must inform beneficiary that all sources of income and assets must be included when calculating annual income) D Presumed benefit (HUD presumes the following to be principally low and moderate-income: abused children, battered spouses, elderly persons, severely disabled persons, homeless persons, persons living with AIDS, migrant farm workers) * For projects that directly benefit people or households, race and ethnic data must be collected as well as number of female-headed households. If you checked the Slum/Blight Area or Slum/Blight Spot Benefit box, please answer the following: What are the boundaries of the slum/blight area (i.e. census tracts, intersecting streets) or the address of the slum/blight spot? If Slum/Blight Area, what percent of buildings are deteriorated? % What deficiency will be corrected? inspector noting deficiency and/or include a photo) (Please provide letter from city building What will the public improvement be? In what year did the slum/blight designation occur? If you checked the Low/Mod Jobs Benefit box, please answer the following: To meet the requirements of the "Jobs" National Objective, the business being assisted must enter into an agreement showing commitment that at lease 51% of jobs created or retained will be available to low/mod income persons. The business must also be prepared to provide a list of all jobs, detailed information about the jobs being created or retained, the selection and hiring process, and demographic information about the employees. Will this project/activity create or retain full time equivalencies (FTEs)? D Create D Retain For job(s) that are being retained, please provide evidence that the business being assisted has issued a notice to affected employees or that the business has made a public announcement to that effect, OR an analysis of relevant financial records that clearly shows the business is likely to have to cut back on employment in the near future without the planned intervention. Will the job(s) created or retained require a special skill? DYes D No What percent of permanent FTEs will be held by or available to low/mod income persons? % Please select a primary purpose for the project/activity: D Help the Homeless D Address Public Housing Needs D Help Persons with HIV/AIDS [gI Other Improve the housinq for low and D Help Persons with Disabilities low\mod income households Please select a specific objective for the project/activity: D Increase the supply of affordable rental housing [gI Improve quality of affordable rental or owner-occupied housing D Increase availability of affordable owner-occupied housing D Increase range of housing options and services for special needs D Increase number of homeless moving into permanent housing D End chronic homelessness D Improve services for low/moderate income people D Improve quality/increase quantity of neighborhood facilities for low/moderate income area D Remediate and redevelop brownfields for public improvements D Improve economic opportunities for low/moderate income people Which Housing or Community Development Need does your Project address? D Planning/Administration D Homelessness/HIV/AIDS o Non-homeless Special Needs [8J Rental Housing [8J Owner-Occupied Housing D Public Facilities/lmprovements D Infrastructure o Economic Development D Public Services D Other, please describe: Check the activity for which the COSG funds will be used: High Priority Needs - Housing ~ Renter, elderly, 0-50% of median income o Renter, small related, 0-80% of median income o Renter, all other, 0-50% of median income o Owner, 0-80% of median income High Priority Needs - Community Development o Acquisition of Real Property o Disposition of Real Property o Parks, Recreational Facilities o Water/Sewer Improvements o Street Improvements o Sidewalks o Clearance and Demolition o Clean-up of Contaminated Site o Senior Services o Youth Services o Rental Housing Subsidies o Relocation o Construction of Housing o Direct Homeownership Assistance [8] Rehabilitation of Single Unit Residential o Rehabilitation of Multi-Unit Residential o Rehabilitation of Commercial/Industrial o Code Enforcement o Commercial/Industrial land Acq./Disposition o Commercial/Industrial Infrastructure Development o Commercial/Industrial Building Acq., Rehab o Planning low Priority Needs - Community Development Privately Owned Utilities Handicapped Centers Neighborhood Facilities Child Care Centers Substance Abuse Services Employment Training Child Care Services Abused and Neglected Child Services Tenant/Landlord Counseling Medium Priority Needs - Housing ~ Renter, elderly, 51-80% of median income o Renter, large related, 0-80% of median income Medium Priority Needs - Community Development o Senior Centers o Homeless Facilities o Youth Centers o Solid Waste Disposal Improvements o Flood Drain Improvements o Handicapped Services o Transportation Services o Battered and Abused Spouses Services o Crime Awareness o Fair Housing Activities o Public Housing Modernization o Rehabilitation of Other Publicly Owned Residential o Residential Historic Preservation o Non-Residential Historic Preservation o Other Commercial/Industrial Improvements o Economic Development Non-Profit Assistance o Economic Development Technical Assistance o Micro-Enterprise Assistance ** Needs identified as Low Priority in the Consolidated Plan should be funded with sources other than CDBG. Please indicate how the project/activity will be measured and the proposed outputs. o People o Households Up to 10 o Housing Units _ o Public Facilities o Jobs _ o Businesses o Organizations _ Please indicate the proposed outcome and performance measurement: i:8:I Promote suitable living environment/neighborhood revitalization IZI Measured by an increase in property values or home sale prices as a result of a series of coordinated neighborhood activities i:8:I Reduction in derelict properties and other blighting influences as a result of code enforcement, acquisition, demolition or rehabilitation o Decrease in numbers of children with elevated blood lead levels o Increase in the supply of potable water or adequate wastewater management systems due to infrastructure installation or upgrades o Increase in emergency vehicle access because of infrastructure improvements IZI Number and/or percent of housing units assisted that have eliminated at lease one significant health and safety deficiency as a result of housing rehabilitation, defined by local codes o Increase Affordable Housing o Percent increase in the homeownership rate in targeted neighborhoods or in the community overall. o Dollar increase in property values as a result of housing rehabilitation o Number of unit years of affordability in rental projects, based on the investment of HOME dollars o Percent of reduction of energy use or energy costs as a result of housing rehabilitation using ENERGY STAR building standards o Promote Economic Revitalization/Economic Opportunities o Increase in numbers of jobs and/or the number of "living wage" jobs o Decrease in abandoned or non-revenue producing properties - increased annual income as a result of employment or job training o Increase business sales volume in revitalized neighborhoods - increase number of small business loans in targeted neighborhood o Ending Chronic Homelessness o Decrease in the number of chronically homeless individuals in the community, by not less than 50 percent, by FY 2008. o Housing Opportunities for Persons with AIDS o Increase in the percentage of HOPWA clients who are able to maintain housing stability, avoid homelessness, and access care Total Project Cost: $33.800 $33.800 CDBG Percent of Total Cost: Total CDBG Funds: 100% REMINDER: AT LEAST 50% of the proposed funding must qualify as a LOW/MOD benefit and NO MORE THAN 40% of the proposed funding can be for PUBLIC SERVICES. Source of Funds Amount Committed Pending CDBG Funds $33,800 0 ~ 0 0 0 0 Expenses (Please itemize *) Total Costs CDBG Funds Requested Total: $33,800 * Please itemize project expenses using the following as applicable to your Project: · Acquisition & Improvement Costs - Including purchase price, closing costs, site improvements, clearance of toxic contaminants, and other acquisition and improvement costs · Construction/Rehabilitation Costs - Including site improvements, construction (labor, materials, supplies), installation, permits and other construction/rehabilitation costs . Professional Fees and Personnel Costs - Including architectural, engineering and code inspection fees, surveys, appraisals, legal fees, hazardous materials surveys, project management, and other professional/personnel fees · Other Development Costs - Including relocation, financing costs, environmental reviews, environmental studies, and other development costs · Eligible Costs for Planning Projects - Including professional services, project management costs, and other planning costs * * * * * Please review each section for completeness. Each project should have separate Sections I through VI. - City of Hastings Vermillion Street Corridor Master Plan Request for Proposal City Council Memo - December 5, 2005 Page 1 Memo VI.8 To: Mayor Werner and City Council From: Shannon Rausch, Community Relations Coordinator Date: December 1, 2005 Subject: Vermillion Street Corridor Master Plan - Authorize Request for Proposal for Vermillion Street Corridor Master Plan REQUEST The Economic Development Commission Request authorization of the following Request For Proposal for the Vermillion Street Corridor Master Plan RFP INCLUDES - The Goals set forth for this project in the RFP include: · Provide guidance on economic, architectural and transportation issues as they relate to development of the corridor. . Improve the viability of the corridor by providing for a mixture of uses and balancing the functional needs of traffic with safety and aesthetic needs or residents and businesses. · Improve the sense of continuity throughout the corridor, while at the same time recognizing the distinct character districts. TIMELlNE A one month dead line has been set for the return of proposals from participating firms, with proposals due not later than January 13, 2006. The Economic Development Commission will review and discuss submissions at their meeting on January 24. Interviews and selection of Firm will be completed by March 2006. A nine month deadline has been proposed for the actual development of the plan. Implementation of such a plan could then begin in 2007. -. VI-8 City of Hastings Vermillion Street Corridor Master Plan Request For Proposals City of Hastings Economic Development Commission 101 4th Street East Hastings, MN 55033-1955 P:6S1.-480-235O F:6S1.-437-7082 www.cl.hastilU!s.mn.us CIty of Hastings Vennlllon Street Corridor Master Plan Request For Proposals Table of Contents: I. Executive Summary and Background Infonnatlon 3 II. Project Goals 3 III. Project Approach 4 IV. Project Scope 4 V. QUalifications Desired 4 VI. Scope of Services - TImeline 4 VII. Submission Requirements 6 VIII. Project Management 7 IX. Project Products 7 X. Proposal Deadline 7 XI. Selection Criteria ...8 XII. Contact ...8 Append/x - Locat/on Map . . . 9 Request for Proposal January, 2006 Hastings' VermlUlon Stteel: Corrldor Page 2 CIty of Hastings Vennlllon street CorrIdor Master PI.. Request For Proposals 10 Executive SUnunary and Background Infonnatlon The City of Hastings is a historic and growing community of 21,000 located along the Mississippi River in Dakota County. Founded in 1857, Hastings retains a vibrant downtown core with many historic homes and businesses. The City has seen steady residential and commercial growth over the last 50 years. The City of Hastings is seeking assistance in creating a Master Economic Development Plan for the Vennillion Street corridor. Vermillion Street (US Highway 61) serves as a major north\south roadway linking Hastings to the Twin Cities Metro area on the north and Red Wing to the South. The two mile study area is subdivided into fIVe distinct districts as shown on the attached map and as follows: Downtown (MIssissippi River to 5th street) - Beginning at the foot of the Mississippi River Bridge, the Downtcwn segment serves as a major entry point to the City. The Downtown Hastings core is located just east of Vermillion Street. The area is primarily commercial with limited residential and includes a mixture of both historic and contemporary buildings. The future construction of a new Mississippi River Bridge and its effect on the area is a key concern. Vermillion HIli (5th Street to 10" Street) - The Vermillion HIli segment is home to many historic homes and churches. The area is primarily residential. Balancing preservation of existing historic structures and anticipated commercial reuse is a key concern. Midtown (10" Street to Vennllllon River) - This segment contains Midtown Shopping Center and a number of small commercial businesses. Midtown is primarily commercial with most buildings constructed from 1950 - 1980. The area has a high occupancy rate and limited land for new development Improving the corridor appearance and transportation safety\calming is a key concern. Soutb Vennllllon (Vennllllon River to HlgJlway 316) - South Vermillion is similar to Midtown but contains more vacant land and a lower occupancy rate. Assembling vacant and underused properties for redevelopment is a key concern. County Crossroads (Highway 316 to 33'" street) - This segment contains County Crossroads Shopping Center and associated businesses. County Crossroads was developed around 1990 and contains a vacant Wal-Mart Store. Larger tracts of vacant commercial land abut the site. Reuse of the Wal~art building and further development of the site is a key concern. The Master Plan is necessary to guide future economic growth and redevelopment of the distinct areas of the corridor. A nine month timeframe has been established to complete the plan. All proposals _ due no later than 4:00 pm on Friday, January 13, 2006. II. Project Goals · Provide gUidance on economic, architectural and transportation issues as they relate to development of the corridor. · Improve the viability of the corridor by providing for a mixture of uses and balancing the functional needs of traffic with safety and aesthetic needs or residents and businesses. · Improve the sense of continuity throughout the corridor, while at the same time recognizing the distinct character of individual districts. Request for Proposal January, 2006 Hastings' Vennlllon Stleet Corridor Page 3 CIty of Hastings Vennllllon Street Corridor Master PI.. Request For Proposals III. Project Approach · Define Real Market Conditions to drive an economically viable plan. Develop a strategy that responds to commercial, OffICe, and residential market conditions. . Create Urban Design and Architectural Guidelines that are defined to respond to the different character districts, and improve the livability and appearance of the corridor over time. · Conduct a Transportation Strategy which addresses the relationship of the Vermillion Street Corridor to surrounding land uses, as well as its evolving role within the city and regional roadway network. This strategy should balance the functional needs to move traffic though town and proVide parking, with pedestrian, bicycle, transit and streetscape Objectives. · Develop Implementation Strategies to address public and private initiatives; community organization; design standard administration; promotion; short-, mid- and long-term projects and action steps. IV. Project Scope land use planning. urban design, architecture, civil engineering, traffic engineering, communications, market analysis, public finance and project communications will all be integral components of this Master Plan. The creation of a unified implementation strategy with master plan elements and recommendations from each of the disciplines will be needed. Ability to coordinate with the City and MNDot is a key element. A consensus building, community involvement, and publiC relations process must be incorporated into this project. V. Qualifications Desired The City of Hastings and the Economic Development Commission is seeking a firm or alliance of interdisciplinary design professionals and engineers. The Commission will be looking for firms with experience in the economics of urban redevelopment, a broad base of experience in mixed-use urban development and a redevelopment project is essential. Desired finns will also be experienced in transportation planning, architecture, landscape architecture, marketing, economic redevelopment, and civil engineering. VI. Scope of Services - nmellne The selected consultant will meet with the Hastings Economic Development Commission to get input on the historical context for the general project direction. The Commission and staff will review preliminary draft products, assist the consultant team in developing a schedule for Community Meetings, and will review and critique the consultant team's work before it is presented at Community Meetings. Individual Commission members may also wish to participate in presentations to the Planning Commission and City Council. Specific services to be provided and timeline are outlined below: Request for Proposal January, 2006 Hastings' Vermillion 5tnlet CorrIdor Page 4 CIty of Hastings Vennlllon Street Corridor Master Plan Request For Proposals Date o - 3 Months 3 - 4 Months 4 - 7 Months 7 - 9 Months Activities . Conduct and review planning, traffic and economic development/redevelopment studies that affect the project area. · Conduct a physical analysis of the project area including a housing inventory, a commercial/industrial use inventory, utilities and infrastructure inventory, and a review of environmental issues. · Conduct a traffic/transportation analysis of both internal and external traffic and transportation issues that may affect the project area including linkages to Hastings' Main Street and Highway 55 Commercial/Business District, and Highway 316/lndustrial Park Area. · Conduct a market analysis of the project area to include recommendations for the type, mix and densities of housing, the type, mix and range of commercial, manufacturing and industrial uses with employment potentials and the type, mix and range of transit-oriented uses associated with the Venmillion Street Corridor. · Present initial findings to City staff, commissions, and elected officials to assess project direction. · Prepare land use feasibility and development/redevelopment recommendations through illustrative master plan concept altematives. · Document and present stUdy findings to the Economic Development Commission and City Staff, the general public, Planning Commission, Historic Preservation Commission and City Council. Proposed meetings should be outlined in the proposal and will include at a minimum a kick-off meeting, three Community Meetings (which can be run as workshops), monthly progress meetings with the Economic Development Commission and City Staff, check point meetings with the City Council and presentations of a draft final report to the Economic Development Commission and an approved draft to the City Council. · Document all input from pUblic presentations and modify master plan alternatives as needed. · Determine through the publiC participation process which master plan altemative to recommend and refine. · Prepare a final master plan recommendation with quantifications of land use types for presentation and approval. . Prepare a final report that summarizes the process, identifies and describes findings, presents master plan alternatives and presents the final approved master plan. Hastings' Vermilion Street ConIdor Request for Proposal January, 2006 Page 5 CIty of Hastings Vennnllon Street Corridor Master PI.. Request For Proposals VII. Submission Requirements Each submission should be presented in an 8 W' x 11 vertical, bound format. The submissions shall be limited to twenty (20) pages or less. Resumes, project sheets and other materials can be included in an addendum to the 2Q-page proposal. Ten (10) copies of the proposal shall be submitted at the time indicated in the following proposal schedule section. Submit one master copy and nine photocopies (black and white) of the complete package. Submittals will become the property of the City of Hastings and will not be retumed All submissions must be received by the City of Hastings by Friday, January 13, 2006 at 4:00 pm Submissions shall be addressed to John Hinzman, Planning Director, City of Hastings, 101 4'" Street East, Hastings, MN 55033. All phone calls regarding submission requirements shall be directed to Mr. Hinzman at 651-480-2378 or jhinzman@Ci.hastings.mn.us Specific Requirements: Each submission must be arranged according to the following outline: 1. Title Sheet The title sheet must provide the name(s) of the team submitting with the name of the prime contact clearly identified. 2. Cover Letter The cover letter must indicate the composition of the entire team including the Principal in Charge, Project Manger and support team. 3. Table of Contents 4. Background Infonnatlon for Each Finn Included on the Team Summarize for each firm its background and focus. list and describe the principals of each firm, their length of association and general background. Provide a list of current active projects, including the name, type of project, location, firm's role in the project and status of the project. 5. Relevant Experience of Rnns Comprising the Team For each firm list three to five (3 to 5) examples of planning/design projects comparable in scale, program, process, component parts and function to this master plan project Planned as well as completed projects are eligible. Include drawings, photographs or published materials to illustrate the nature and scope of each example project. For all projects listed as relevant experience, include the following: . Location · Client . Date of project involvement · Project description including illustrative materials and a written description of why this example is relevant to this master planning project . Cost and scope of the project . Specific services preformed by the firm. If the firm submitting this proposal was not the principal firm in charge of the example project, indicate the principal firm 6. Team Composition For each firm included in the team provide names, titles and qualifications of individuals who will be assigned to the project This section of the proposal should include descriptions of the respective roles that will be played by team members. Discuss the experiences of team members on the example projects referred to above. A resume (no more than one-page in length) should be included for key team members in an addendum to the proposal. 7. Professional References List a minimum of three (3) references for each firm. list references for the example projects. For each reference list the contact's name, address, phone number and relationShip to the firm. Request for Proposal January, 2006 HastIngs' Venn/l1on street Corridor Page 6 CIty of HastIngs Vennlllon Street Corridor Master Plan Request For Proposals 8. Statement of Philosophy and Project Understanding Provide a concise statement (one page) outlining the philosophy of the team in approaching projects of this nature and the team's grasp of Issues and goals to address in the Vermillion Street Corridor master plan study. 9. Overall prGject schedule Provide a proposed timeline for completing the scope of services. Identify project milestones that will be reached during the master plan study. 10. Project Budget Present a proposed budget to complete the master plan study. The budget should be task-based (related to the proposed work program) and present fully loaded hourly rates, by team member. The budget should also include an itemization of anticipated expenses. The budget section should include a description of approaches that will be used to contain cost and ensure quality control. VIII. Project Management The Hastings Economic Development Commission will have direct oversight of project completion and adoption of the final plan as It relates to the project. The Planning Commission, Natural Resources & Recreation Commission, and Heritage Preservation Commission will advise and make recommendations on elements of the project. The City Council will play an important role in adopting zoning and ordinance revisions and adopting the plan as it relates city powers. The Planning Director and Community Relations Coordinator will have primary staff responsibility for coordinating the project. IX. Project Products Rnal project deliverabfes shall include 40 bound copies of the final report as well as electronic files of the completed plan (pdt preferred). X. Proposal Deadline 4:00 pm Friday, January 13, 06 Request for Proposal January, 2006 Hastings' Vermllllon Street Conldor Page 7 City of Hastings Vennltlon Street Corridor Master Plan Request For Proposals XI. Selection Criteria The following criteria shall be used in evaluating project proposals: . Knowledge and experience in developing similar plans by consultant personnel who will be directly involved with the project including the areas of: · Transportation corridor planning · Financial redevelopment programs and options. · Mixed use deveiopment . Retail and commercial redevelopment · Historic districts · Ability to involve the City, residents, and MN Dot to create plan ownership. . Ability to complete the plan within the given timeframe (providing a detailed tlmeline). · Ability to maintain communication on plan development · Ability to involve partners and stakeholders in the planning process XII. Contact Questions and proposals should be directed to the following: John Hinzman, Shannon Rausch Planning Director Community Relations Coordinator City of Hastings City of Hastings 101 East 4'" Street 101 East 4'" Street Hastings, Minnesota 55033 Hastings, Minnesota 55033 Phone: (651)4~2378 Phone: (651)48~2344 Fax: (651) 437-7082 Fax: (651) 437-7082 Email: jhinzman@ci.hastings.mn.us Email: srausch@lcl.hastings.mn.us Request for Proposal January, 2006 Hastings' Vermilion 5tIeet CorrIdor Page 8 1;i~ of asti1!J~ Vermillion Street Corridor Map '--, ~' r'>,i i ~' ~______~___>o___l ,___ ___,--m.'J'_' -- " ~~_+.__ -I-------i- -'~ --I , , f- ~---'---~---T---I-,-I 5T}t S1t~ i 'I j -r--' -~--:' -: -I ! ~-~~~~ - t ,__~"-;--'" i i :------r- I ' ~Olnf ST E I C -h--'-, - 1--": I 1 , t - ^ __L_ I, . , 'I ~ -'-___L_ r--'" i: Ii ,---------'1 ~ ----~ .. ._..L i - , - 1 SOUTH VERMII..WON , i ~,--- ",' ..,/ -.\ .; "., '\. /'( ~~~--";.,, i ./ -"'~'~--.,/ N Legend N City Limits - Water W E I:rn' Of IJASI1fftiS Streets "- S City of Hastings Parks & Recreation Department 920 W 10th St. Hastings, MN 55033 Ph: (651) 480-6 J1S Fax: (65]) 437-5396 www.ci.hastings.mn.us Aquatic Center 90 \ Maple 51. Hastings, MN 55033 Ph: (65\) 480-2392 Fax: (651) 437-5396 Civic Arena 2801 Redwing Blvd. Hastings, MN 55033 Ph: (65\) 480-6195 Fax: (651) 437-4940 MEMO VI-9 Date: l21l/05 To: Honorable Mayor and Council Members From: Barry Bernstein, Parks and Recreation Director Subject: Seasonal Pay Rates Background Information: I have enclosed seasonal pay rates for the upcoming winter season. The enclosed pay rates are incorporated into the present budget. Council Action Requested: The Parks and Recreation Department is seeking the City Council's approval for the proposed pay scale. REF: City CounciVwinler part time employee pay rates 2005-2006 Seasonal Employment Wages 2005/2006 Position Year Wage Position Year Wage Civic Arena Labor 1 $6.50 Driver/Labor 1 $7.25 2 $6.75 2 $7.75 3 $7.00 4 $7.25 Concessions 1 $6.50 Driver 1 $8.25 2 $6.75 2 $8.75 3 $7.00 3 $9.25 4 $7.25 4 $9.50 5 $9.75 6 $10.00 7 $10.25 8 $10.50 9 $10.75 Warming House Attendants Skate Park Attendants 1 $7.00 1 $7.00 2 $7.25 2 $7.25 3 $7.50 3 $7.50 Hastings Family Aquatic Center Supervisor 1 $10.50 2 $11.00 3 $11.00 4 $11.00 4+ $11.00 Lifeguard Shift 1 $9.00 Guest Services 1 $7.50 Leaders 2 $9.25 Shift Leader 2 $7.75 3 $9.50 3 $8.00 4 $10.00 4 $8.25 4+ $10.00 4+ $8.25 Lifeguards 1 $8.00 Guest Services 1 $7.00 2 $8.25 2 $7.25 3 $8.50 3 $7.50 4 $8.75 4 $7.75 4+ $8.75 4+ $7.75 Public WorkslParks Labor 1 $8.60 2 $9.06 3 $9.38 4 $10.14 4+ $10.36 VII-1 MEMORANDUM TO: FROM: DATE: SUBJECT: Honorable Mayor and City Council members Dave Osberg, City Administrator December 1, 2005 2006 Budget and Property Tax Levy The City Council meeting scheduled for Monday December 5th, 2005 includes a public hearing on the proposed 2006 Budget and Property Tax Levy. The actual adoption of the 2006 Budget and Property Tax levy is scheduled for the December 19th, 2005 City Council meeting. The intent of the public hearing is to provide information and receive comments from the public on the proposed 2006 Budget and Property Tax Levy. Finance Director Char Stark has prepared the attached draft Resolutions that will be considered at the December 19th, 2005 meeting which formalize the action required by the City Council officially approving the budget and tax levy. The Finance Committee has conducted several meetings to review the proposed budget and levy, including brief presentations by each of the Department Heads during a meeting this summer. The preliminary levy adopted by the City Council in September 2005 suggested a 3.00% increase in the tax rate for the City of Hastings. The budget before you actually results in a 0.00% increase in the tax rate, as the Finance Committee has worked with Staff during the last several weeks to make adjustments in the budget that results in no increase in the actual tax rate. Adjustments recommended by the Finance Committee that are reflected in the most recent proposed budget include the following: TOTAL: $475,000 $ 80,000 $371,025 $ 31,214 $445,921 $1,403,160 Overall Use of Fund Balances for Operations: Adjustment in Debt Service Levy: Use of Equipment Certificates: Insurance Savings Since Original Levy: Additional Budget Reductions: Staff has included an attachment that illustrates the proposed capital expenditures included in the budget, and also the proposed personnel additions included in the budget. In addition to the capital and personnel items included in the proposed budget, highlights include the following: Compensation Schedule adjustment: 3.00% Increase in the health insurance premiums: 13% Increase in the conference and schools for City Administrator to allow for attendance and presentation at the Innovations Conference in Dayton, Ohio on behalf of the County-wide program on the High Performance Partnership Project. Transition Expenses for the Joint Dispatch Center Cooperative partnerships with County and/or other Cities as a result of the HiPP study. Consultants to assist with comprehensive plan preparation and master plan for Vermillion Street/Highway #61 Corridor Shaded Canopy for Aquatic Center ~ allocation for new refrigeration system for East rink at Civic Arena Consultant to assist with codification of City ordinances Allocation of funds to consider acquiring speed control monitoring devices Increase in conference and schools in Police Department to allow for additional law enforcement course work Increase in street maintenance materials and seal coating program Funding to continue study and implementation of water quality and production program. Customer service request software program Funding to assist with County program for fiber optic installation in certain parts of the City infrastructure City Staff will provide a brief presentation at the beginning of the public hearing, reiterating the contents of this memorandum, in particular sharing the intent to adopt a budget that has a 0.0% tax rate increase, and then suggest the public hearing be opened for public comment. As of this writing, Staff has not received any comment from the public regarding the recently mailed truth in taxation notices. CITY OF HASTINGS CAPITAL OUTLAY APPROVED REQUESTS FOR 2006 BUDGET Department Fund Source Capital Item Purpose GENERAL FUND - 101 Admin Computer Monitor for Shannon 21.3" Samsung LCD ($749.00) Levy Clerk Fumiture-chairs Levy IT Mail Server Exchange Server & CALS Backup Drive LaserFiche Components Avaya power distribution units General components/parts/equip Proprietary PC Visio IT UPS (2) Backup Exec (3) Remote BU agents (3) Gigabit switch PD Whats Up Gold Premium Ghost Solution Suite LaserFiche Clients LaserFiche Quick Fields Dakota Co Fiber Project CH2 Levy Levy Levy Levy Levy Levy Levy Levy Levy Levy Levy Levy Levy Levy Levy Levy Levy Web (2) (4) CH, PW, Parks Monitors, NICs, etc Cisco Management (2) PD & CH PD, PW & Parks PD PD County proj to Pks. Aq Ctr & PW Maintenance-City Hall Replace Shannon Raush's desk New L-shaped system _ Steelcase Levy IT Server room cooling unit 4 alc units to server rooms CH & PD Levy Install energy management system Control air handling unitslboilerslpumps, etc. Levy Maintenance-Fire Water softener Levy Painting of exterior items Levy Lighting fixtures Rebuild garage lights to T-8 from -T-12 Levy Maintenance-PD Finish Construction of patrol room-started in 05 Construction/2 wrk stations/office space Levy Replace carpet 1st floor Replace worn out carpet Levy Relocate fuel tank to basement Allows IT server room to expand Levy Rewire police station for emergency backup generate Allows PD to operate off emergency generator Levy Water softner Increase efficiency off heat exchange areas Levy Maintenance-other Capture hood Equipment to measure air flows/control ventilati Levy Planning Computer/printer/scanner Replace 4 yr old cpu/add printer scanner Levy Code Enforcement Used Car Levy Building Safety Computer/software Update computer/permitting software Levy Police 2 Squads Video/Audio recording system Handguns Continue annual rotation for interfiewing and taking statements Repalce 4 Glock handguns Equip Cer! Levy Levy 800.00 800.00 750.00 750.00 3,728.00 3,955.00 6,710.00 8,515.00 5,538.00 3,195.00 799.00 400.00 1,235.00 1,392.00 504.00 192.00 632.00 399.00 1,757.00 2,647.00 99,841.00 141,439.00 2,000.00 4,500.00 45,000.00 4,500.00 2,100.00 8,280.00 15,000.00 30,000.00 10,200.00 10,000.00 3,000.00 1,660.00 51,500.00 14,880.00 68,200.00 1,660.00 1,500.00 1,500.00 10,000.00 10,000.00 3,000.00 3,000.00 50,000.00 10,650.00 4,260.00 Fax/Copier Replace 5 year old fax/copier Levy 852.00 Civil Defense Siren Replace siren w/o battery backup Equip Cert 22,365.00 Computers Replace 4 computers @$2,000 each Levy 8,000.00 %,127.00 Animal control Dog Kennel (Non capitalized) Large dog kennel Levy 500.00 500.00 DUI Enforcment Equipment Levy 4,000.00 4,000.00 Streets Replace 1989 936E Cat loader with Plow and wing Equip Cert 212,538.86 1998 I ton truck Equip Cert 47,781.23 Chipper topper for Dump truck Eliminate debris/share with Parks dept Levy 5,253.66 Street signs Levy 16,000.00 281,573.75 Forestry Software for Tree Hazard Inventory-Hand held PC To be able to do tree inventory in field Levy 639.00 639.00 TOTAL GENERAL FUND 676,568.75 676,568.75 Cable 5,200.00 5,200.00 Fire Confined space rescue commuinication equip Allow entry to confined space for rescues Levy 6,800.00 Downed firefighter rescue/recovery equip Special breathing air equip/tools firefighter resCI Levy 5,450.00 Fire hoses 3rd yr of 5 yr project to replace old hoses Levy 8,735.00 Gas leak equipment (5) Levy 2,750.00 Porta CAF System Compressed Air Foam system Levy 3,000.00 Rescue tool blades and tips Raplace worn blades Levy 1,450.00 Technical rescue equipment Replace ropeslhoses/tools for use @ rescue oper Levy 3,000.00 Water rescue suits/equipment Continue 3 yr project upgrade equipment Levy 3,750.00 Furniture Stools Levy 1,250.00 System upgrades System upgrade Levy 850.00 New Employee equipment 3 pagers/3 portable radios Levy 3,675.00 40,710.00 Ambulance Larynascopes Levy 5,000.00 Pagers (5) Continue pager replacement program Levy 2,250.00 Back Savers (3) Ambulance cot retrofit equipment Levy 6,200.00 13,450.00 TOTAL FIRE AND AMUBLUANCE 54,160.00 54,160.00 ERF-Fire Watercrafl New boat designed for river/rough water Fund Balance 50,000.00 Addition to 05 vehicle already approved Fund Balance 40,000.00 No smoke vehicle exhaust filtration systems Final phase of 3 yr project Fund Balance 28,500.00 118,500.00 ERF-Engineering Replace 3 CADD/GIS personal computers 4 year replacement cycle Fund Balance 6,500.00 I new CADD/GIS personal computer and software-n For new City Engineer Fund Balance 8,307.00 7 software subscription for 7 workstatons AutoCad software subscriptions Fund Balance 5,858.00 20,665.00 ERF - Maintenance-Fire Replace roof at Fire dept Fund Balance 100,000.00 100,000.00 ERF - Elections-Clerk Federally mandated equipment HA V A compliant equipment ($3,000 per poll in! Fund Balance 24,000.00 place) Dakota Co Recommended amount Ballot Tracker software Mgmt of absentee voterslballots Fund Balance 1,600.00 RequestPartner software Facilitate on line customer service requests Fund Balance 7,845.00 33,445.00 TOTAL ERF 272,610.00 272,610.00 TlF Downtown redevelopment and UBC Fund Balance 1,702,000.00 1,702,000.00 TOTAL T1F 1,702,000.00 1,702,000.00 Historical Furniture & Fixtures Furniture/framing Levy 2,300.00 Artifacts/Collections Books/artifacts Levy 1,000.00 Compter Equipment Computer equip/photo printer Levy 2,850.00 6,150.00 TOTAL HISTORICAL 6,150.00 6,150.00 Industrial Park 0.00 TOTAL INDUSTRJAL PARK 0.00 0.00 Parks Operations Utility Vehicle Bobcat tool cart/grader Equip Cert 38,340.00 Commercial Lawn Edger Beautify edge areas/infield/outfield transitions Levy 3,730.00 Field Painter repair and upgrade Breakdown Levy 3.195.00 Trails Bonding 74,000.00 119,265.00 Skateboard Park TOTAL PARKS 119,265.00 119,265.00 Arena Furniture Levy 532.50 Printer/copier Need new printer/copier Levy 532.50 1,065.00 TOTAL ARENA 1,065.00 1,065.00 Pool Computer Replace 200 I Dell computer Levy 2,000.00 Ice Machine for concessions Levy 4,500.00 Orange slide Old one is safety hazard Levy 3,000.00 Expand dumpster create space for recycling dumpster Levy 2,500.00 Canapy Shade for concession area Levy 35,000.00 Fumiture Front desk chairs replacement Levy 1,500.00 48,500.00 TOTAL POOL 48,500.00 48,500.00 Parks Capital Jaycees-Riverfront -Culvert-consulting Culvert clogging problem Fund Balance 3,000.00 Lake Isabel-draw down of Lake Fund Balance 100,000.00 Lions Park-warming house Shelter Levy 130,000.00 Pioneer park-backstop Larger backstoplball catcher Fund Balance 10,000.00 Roadside Tennis cis Southpines development of park Vermillion Falls park reroof,helter and park trails Veterans Athletic complex Inigation at a park Dock-Mississippi river TOTAL PARKS CAPITAL FUND Water Replace 1996 Chev 810 1/2 ton pickup truck Computer Equipment Contractors-Well TOTAL WATER FUND Wastwater Equipment TOTAL W ASTEW ATER TOTAL CAPITAL OUTLAY REQUESTS Repair unsafe cracks Fund Balance development of park Fund Balance Reroof shelter/trail connection to underpass trail Fund Balance Fence protection/Contractors Levy Levy Fund Balance Revenue Revenue Revenue Revenue Revenue 6,500.00 100,000.00 20,000.00 30,000.00 10,000.00 100,000.00 509,500.00 509,500.00 23,270.00 4,000.00 7,000.00 1,000,000.00 1,034,270.00 1,034,270.00 1,034,270.00 90,525.00 90,525.00 90,525.00 90,525.00 4,519,813.7511 4,519,813.7511 2006 Personnel requests Department Position Public Works-Streets LEO-August (Replace Cal Ruedy) Public Works-Utilties Maintenance I1-Jan Public W orks- Engineerin~ Assistant City Engineer-J an Public Works-Utilities Promotion Parks Parks Added Clerical hours Added Summer Help Police Police Police Police Officer (Jan) Officer(May) (Sept) Clerical(Sept) HP Planning Intern Intern Fire Fire Fire Fire Fire Fighters Fire Fighters Fire Fighters Fire Inspector CITY OF HASTINGS RESOLUTION # RESOLUTION ADOPTING THE 2006 CITY PROPERTY TAX LEVY WHEREAS, the Finance Committee has met and directed staff to set the 2006 City levy to 0.00% increase to the net tax capacity rate, and, WHEREAS, the Finance Committee of the City Council has directed~staf'fto prepare this resolution resulting in a 2006 Property Tax Levy; and, NOW, THEREFORE BE IT RESOLVED, that the proposed'('>roperf}(!l"a)( Levy of the City of Hastings, for the 2006 City Budget to be certified is hereby adoR~f:lda-~ follows:; · Amount Certified to the State of Minnesota, and to Oak HIS 19th DAY OF Proposed "General "Levy Proposed Debt Levy Total Proposed Tax Levy ADOPTED BY THE CITY COUNCIL OF THE;CITY OF HASTI DECEMBER, 2005. Ayes: Nays: Absent: Michael O. Werner, Mayor ATTEST: CITY OF HASTINGS RESOLUTION # RESOLUTION ADOPTING A THE 2006 ANNUAL CITY BUDGET WHEREAS, the Finance Committee of the City Council has met with individual department and division directors to discuss their proposed 2006 budget requests. The Fina~Committee has also met to discuss and approve a preliminary year 2006 City budget; and WHEREAS, provisions of the Minnesota Statutes require Citi~tO..~ify a Property Tax Levy and City Budget to the County Auditor; and WHEREAS, the City council held its Truth in Taxatio present information on the 2006 budget and to receive co lip Hearing onQ~pember 5th 2005, to nt ; aM NOW, THEREFORE BE IT RESOLVED, thatJ set at: $ 25,012,122. 2006 Annual BUclget is hereby ADOPTED BY THE CITY COUNCIL OF THE CITY OF H DECEMBER, 2005. THIS 19th DAY OF Ayes: Nays: Michael D. Werner, Mayor ATTEST: CITY OF HASTINGS RESOLUTION NO. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HASTINGS APPROVING A 2006 HRA SPECIAL TAX LEVY WHEREAS, the Housing and Redevelopment Authority in and f Resolution 1-99. This Resolution authorizes the Levy of a Special Be; Statutes 469.033 Subdivision 6; and Authority to levy and collect a upon all taxable property, WHEREAS, the Housing and Redevelopment Autho . "Authority") was created by the City Municipal Housing and Section 469.001 to 469.047 (formerly, Section 462.411 t WHEREAS, Section 469.033, Subdivision 6, of t special benefit tax of up to .0144 percent of taxable market real and personal, within the City; and WHEREAS, the Authority desires market value, and WHEREAS, the levy of such a special bElllefit Council of the City of Hastings. ent by Resolution of the City NOW, THEREFORE BE ITR15S0L VED, HRA Special Levy be granted, subject~d to the limit Minnesota Statue. Hastings Council that the City of Hastings percent of taxable market value as per ADOPTED BY THE CITY COUNCIL OF THE CITY OF HASTINGS THIS 19Th DAY OF DECEMBE Michael D. Werner, Mayor ATTEST: Melanie Mesko Lee, Assistant Administrator/City Clerk Memo VII-2 To: Mayor Werner and City Council From: John Hinzman, Planning Director Date: December 5, 2005 Subject: Public Hearing - City Code Amendment #2005-72 - Chapter 10, Section 1 0.25A - Public Institution District REQUEST The City Council is asked to hold a public hearing and approve the attached amendment to the Zoning Ordinance relating to the PI - Public Institution Zoning District. The amendment is proposed to ensure compatibility of existing uses, and the proposed YMCA facility at Featherstone Road and Pleasant Drive. First reading of the proposed amendment occurred on November 21, 2005. RECOMMENDATION The Planning Commission unanimously recommended adoption of the proposed amendment at its November 14th meeting. No one from the public spoke for or against the ordinance during the public hearing. ATTACHMENTS . Ordinance Amendment. ORDINANCE NO. , SECOND SERIES AN ORDINANCE OF THE CITY OF HASTINGS, MINNESOTA AMENDING CHAPTER 1 O.25A OF THE HASTINGS CITY CODE PERTAINING TO: PUBLIC INSTITUTION USES BE IT ORDAINED by the City Council of the City of Hastings as follows: Chapter 1 0.25A of the Hastings City Code is amended as follows: SECTION 10.25A. PI - PUBLIC INSTITUTION SUBD. 1. Intent. The intent of this Chapter in establishing a public institution district is in recognition of the substantial amount of land within Hastings now devoted to medical care ~, qovernment service, and community service facilities. The City shall and the need to protect the various institutions the Public Institution District from encroachment by incompatible uses. SUBD. 2. Uses Permitted. A. Hospitals, sanitariums, residential care facilities - dependent and semi- independent, residential senior facility - independent, dormitories, and other medical care facilities of a similar nature. B. Specialized educational facilities above the secondary level. Structures of special historical signific~:mce. C. Governmental buildings when the use is considered to be an office use or jail. D. Communications Towers. E. Accessory uses incidental to the above principal uses including, but not limited to, signs and off-street parking. F. Churches G. Community qymnasiums and fitness facilities. H. Museums in structures of special historical siqnificance. SUBD. 3. Uses by Special Permit. A. Towers as regulated by Section 10.05 Subd. 12 of this Chapter. ALL OTHER SECTIONS SHALL REMAIN UNCHANGED ADOPTED by the Hastings City Council on this 5th day of December 2005. Michael D. Werner, Mayor ATTEST: Melanie Mesko Lee, City Clerk Memo VIII-B-l To: Mayor Werner and City Council From: John Hinzman, Planning Director Subject: December 5, 2005 2nd Reading\Adopt Ordinance: City Code Amendment #2005-72 - Chapter 10, Section 1 0.25A - Public Institution District Date: REQUEST Please see the Public Hearing Staff Report for further information. Memo VIII-B-2 To: Mayor Werner and City Council From: John Hinzman, Planning Director Date: December 5, 2005 Subject: land Sale\Conceptual Site Plan Review - Miller Electric - lot 5, Block 2, Hastings Industrial Park No.7 REQUEST Bud Miller of Miller Electric seeks to acquire Lot 5, Block 2, HASTINGS INDUSTRIAL PARK NO.7. The 2.4 acre property is located east of Enterprise Avenue between the proposed Midwest Products site and the storm water basin. The following actions are requested: 1) Preliminary approval of a land credit and property sale. The land credit subsidy would be valued at $141,792. Miller would need to pay $55,000 in cash upon acquisition of the parcel. Preliminary approval is based on the acquisition of the current Miller Electric site by Innovative Surfaces. Final land credit approval would come before the Council at a later date. 2) Concept plan review to construct a +/- 19,000 s.f. warehouse\office facility. Final Site Plan approval would come before the Council at a later date. Neighboring property owner Innovative Surfaces seeks to acquire the current Miler Electric Site on Industrial Court for future expansion. Miller Electric wishes to remain within the Industrial Park. RECOMMENDATION The Economic Development Commission recommended approval of the preliminary land credit and property sale at the November 22, 2005 meeting. The Commission recommended approval of the land credit based on the expansion benefit of Innovative Surfaces. Commissioner's agreed but for Innovative Surfaces acquisition of the Miller Electric property, Miller would not likely meet the land subsidy requirements because he received a similar subsidy for the construction of the current facility in 2000. The Commission generally agreed with the concept site plan stressing the need to comply with current landscape and architectural design regulations. Miller Electric- Land Sale\Conceptual Site Plan Review City Council Meeting - December 5, 2005 Page 2 ATTACHMENTS · Location Map · Site & Building Plans · Review of Land Credit - John Grossman · Application for Land Credit - Miller Electric BACKGROUND INFORMATION Miller Electric Miller Electric has operated from their current location at 2620 Industrial Court since 2000. The existing 8,800 s.f. building is located adjacent to Innovative Surfaces. Innovative Surfaces seeks acquisition of the Miller Electric property for future business expansion. Comprehensive Plan Classification The use conforms to the 2020 Comprehensive Plan. The subject property is classified I, Industrial. Zoning Classification The subject property is zoned 1-1, Industrial Park. Manufacturing and warehousing are permitted uses in the 1-1 district. Adjacent Zoning and Land Use The following land uses abut the property: Direction North East South West ExistinQ Use Ponding Basin Vacant Proposed Midwest Prod. Enterprise Avenue DSM Excavating Zoninq 1-1 - Industrial Park 1-1 - Industrial Park 1-1 -Industrial Park Comp Plan I - Industrial I - Industrial I - Industrial 1-1 -Industrial Park I - Industrial Existing Condition The existing site is flat and treeless. BUSINESS SUBSIDY ANALYSIS The action requested at this time is preliminary approval, setting the property aside for the applicant while complete plans and a development agreement are drafted and submitted for approval. Miller Electric- Land Sale\Conceptual Site Plan Review City Council Meeting - December 5, 2005 Page 3 Please see the attached memo from John Grossman for further information. CONCEPTUAL SITE PLAN REVIEW Use Construction of a +/- 19,000 sJ. warehouse\office facility. Miller Electric would occupy approximately half of the space; the remaining building would be leased out. A second 19,000 sJ. building is shown as a potential future project. Zoning Setbacks Setbacks in the 1-1 District are not specified. Proposed setbacks are similar to neighboring buildings in the Industrial Park. Zoning Setbacks appear acceptable; however the following should be addressed prior to Site Plan approval: 1) The proposed 20 foot rear yard setback to the north property line may require additional fire separation and\or limitation on building openings at the discretion of the Building Official. Access and Circulation Access and circulation appear to be adequate. The driveway entrance to Enterprise may need to be widened. There appears to be adequate ingress and egress for truck loading on site. Parking Parking will need to be further examined based on the following formula: Site Warehouse & Manufacturin Office Parking lot striping has not been shown. The 46 parking stalls proposed would be adequate for the warehouse portion of the site at full buildout but may be deficient for office uses. All parking areas must be constructed of bituminous surfacing and concrete curb and gutter. Parking Lot Setback Parking lot setback appears to be adequate. A 50 foot area will allow for plantings and berming. Miller Electric- Land Sale\Conceptual Site Plan Review City Council Meeting - December 5, 2005 Page 4 Architectural Building Elevations Architectural building elevations would need to be modified to meet minimum standards. Mr. Miller proposes a vertical metal sided building with a brick on the lower elevations. The southern building elevation would need to be modified to increase the amount of Class I and 2 materials to achieve the minimum 75 percent requirement. Landscape Plan & Berming Landscaping should incorporate boulevard street trees planted every 50 feet and a combination of both deciduous trees and understory shrubs adjacent to parking areas. Berming of truck loading areas is preferred with landscaping to screen activities. Grading and Utility Plans A grading and utility plan will need to be prepared as part of Site Plan approval. Stormwater Drainage Stormwater Drainage would likely be accomplished through the planned stormwater pipe located directly east of the property. Stormwater drainage will need to be further examined as a part of site plan approval. s: D> "0 o D> - ~ z Vl* i z~ -" ex> tT1 'N o o 01 " .., o "Os: o -. tJ)= CD CD c.'" ,,!!! c CD .., n n- .., :T -. Q) 0 tJ) CD o , -u r OJ;;tIeD CD o g E CO ([) 0. c:: CD en en S. ea ::::J (fl 0.. November 9, 2005 TO: John Hinzman FROM: John Grossman RE: Miller Electric application for land credit. This would be the second land credit sale to Miller. The first has been certified complete with no money owned city. Summary: land credit for 2.4 acres valued at $141,794 to build 19,000 sq.ft. building at cost of $640,000 and create 3 new jobs at NL T $ 12.00/hr. within 2 years. Justification for subsidy · Expansion of two local businesses: Miller Elec. and Innovative Surfaces* · Increase tax base by selling currently tax exempt property owned by City of Hastings · Create new jobs at competitive wages · Benefit to developer: The need for the subsidy is less than usual in that the developer will have cash from the sale of the existing building to pay for the new building. The land credit typically saves the developer cash land cost, assists financing, and eases operations cash flow during and after the construction period. · If this only involved Miller Electric, it may not be justified by need. However as Miller would sell existing building to Innovative Surfaces, facilitating their expansion, the public benefit may be sufficient to compensate for the lower need. Miller Electric is a Minnesota Corporation owned by Arthur Miller Jr. It is not a subsidiary. Mr. Miller would be the owner of the real estate. He would be responsible for meeting the building and job goals. The type of business (industrial) meets criteria for land credit and business subsidy_ Amount of subsidy: $141,792 (value of2.4 acres less $2.00) Estimated building credit in 5 years: $64,000 (10% of Assessor's market value) Estimated payroll credit in 5 years: $23,000 (Increase of$115,000 annual) Total estimated credits: $87,000. Estimated balance due in 5 years: $54,792 to be paid to the City. Requirements: Complete 19,000 sq.f.t building with estimated cost of $640,000 in 12 months from start. Create 3 new jobs at NLT $12.00 hour in two years from occupation of building (C of 0 date) Remain in business in Hastings for 5 years from occupation. If the requirements are not met, the owner has to repay the city a prorated share of the subsidy. Size of the subsidy in terms of use: 18% coverage is a little below average of 20%. With 10,000 s.f. less ofland or 1,000 s.f. more of building it would meet the average. As this consideration is a guideline, not a hard criteria, it may be considered close enough. Construction cost is $33 s.f. and Mr. Miller provides the electrical components through his own company. The new job goal proposed in 3. The average number of new jobs for land credits has been 2 per acre, so 4 to 5 jobs would be average. However, it is important not to propose more than can realistically be generated. The City can accept any number of jobs they find is appropriate for the subsidy, and may consider the size and type of company, the growth ofthe industry, etc. There is a benefit if having estimated $55,000 due to the City for land in five years. Cash sales in the park are rare, and cash is often needed for improvements. V :..~ ( . I L . . t.' .j ..J - --. ... -- ..... .... - -- - -- ..., 4~ ...... ~ 309.93: ,. ~. . '",: . , , . , , , , .~._,___. .f ;..__~_. I ( . .' .t....' I . . lJ ') ...---..-, ..---......... .." .. -.' -... o ~ . r-----.....z:; r I I I I I ~ I I~ " J I ~ ~I 1(1 ~r 'It I I' I I~ I I t L -..\ ,.., '. RI/15ED eoUCIUTE ~//JellJl!{"'}' .'" <:> -t::"I:lQ:l f' A - ,. ,;t ui: ::- 3 -l"" ~ - h.-: f' " l=i t ~ "'If .q ~ \ ~ , :j: (i'~~ ~ 4:--c;c:.o :P" ~ ",CXI('> "'+'4 \ ~ .......-. y' t I ,. ..-.t. .)- ~~, -? /Vlr/'na :3}Jn.t"j . I . 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"- 1 .--- - ( - -...l -: 1'J -7 - I- Mi-\ <:: :h ~ -l I- 10. ;;;1 ~ :z. <: '1 . m\ - t - 1:: ... ~ -; ~ ~ -.. - t j.. \1' ~s -1 " III - 7' f' r- ,. -i r- '{> .,. .., .~ m _ i'\) f' I- ""- I- I:::> DO -.. , .::s 0 r- .., ~ r- It\ " jO '" \-!I ... j (' ;-I - - ----' T -t:: ~ If G' -t:: -... l 10/18/2005 TUB 12:57 PAX 6514371654 !ltJQC1/OO'l INFORMATION FOR LAND PURCHASE OR SUBSIDY AGREEMENT ...<:,.,.... l. Name, address, pbone Gf dev6k)per (the pe1iSOns or entity that will be the owner of real estate) Arthur G. Miller, Jr. 2620 Industrial Ct. Hastings, Mh. 651-329-4122. 2. Developer's type of entity (corporation, partnership) recorded with the Secretary of State Corporation in State of Minnesota 3. Developer's FederalTax ID number 41-1568339 "_: . 4. Full names and tirle'(presidenr, etc,) of those signing agIeeIIlllllt for the developer Arthur George Miller, Jr., ?residen~ S. Prepeny: the acreag$ and.legaLdesc~Q.ftbeclty.pr~perty to be sold: 2.4 acres Lot 5 BlOCk 2 6. The agreed market ~ oftbe property to be acquired: $141,794.00 7. The agreed purclJaseprice: $1.00 8. The di:fierence between purchase price and market value of too property: $141,793.00 9. Date to whi.chpaymcat-is.defa;red: 2010 10. Costs to be paid before or at closing (examples listed, note any changes) a. By City: Title update Of' absttaOt-ee~on Deed Tax Comervatiop Fee b. By developer: Purchase price Recor-dmg"rees.~ ~8age & deveJopmem agreement Ti1:leinsuraDcecommi.tmexn $W"Vey for-ele'.'l1twns & ~ plan Environmental reports City's.atterney-aad-GOOSI:Iltant-reesfor agreements;. reviews .an.dappliaations ) 11. Proposed size and market value of buildings to be constructed on the propen": . . I I I I 72,X 264 X 16 .$640,000.00 1-2. Pr~posed Increase in- ann...w.~EJncr-eas& IWet' existing).on-the propeny In five years: $305,000.00 13. Estimation of credits: a. co~on-~t-~le b. jobsa-edit -tOOllllple ...... I, 10/16/2005 TUB 12.57 PAX 6514371654 1i.jJ0~2!OOA " "10 14. Job and wage goals to be reponed to MInnesota DeparlIDlmt of Trade & Economic DevelGpmeIIt to COmply- with-Bu6lness-Subsidy Act. a. Number of new jobs created by the business two years from occu~ancy: 3 b. Hourly wage of new jabs.to.be no.lesa-,than: $12.00 per hour 15. Construction a. Building cOnsmJeclall-oostS-{inGlude parkinglots;ootland): $640,000.00 b. Approximate beginning and completion dates of construction and all site work: Dec. 15, 2005 June 1, 2006 16. If the developer ism' the-1l8lJljleatit:y-a5-the busiIJess..which.wffi.occupy the buildiDg and provide the job c.reat1on, provide the following for each tenant: a. Business.name b. Address 8Dd phone c. Names and.titles-ofowners-ofthe'~iness d. Type of entity recorded with state e. Tax ID numberofbusiness.. :t: Na.tul'e of the business (wlmt product, process, material) g. Percs.clbu:il4l1lg-Sflaw. w-be GGeupied..by b~ h. NUIDber of the jobs given above (14) that this business be responsible for: ,. 1-7-. ReGent.history.oflho .Q~Gt'Jf,.1'l8W, the owner's-experlenoe milie business'lIlld/or resume (use separate page and lettetbead if available). . 18; Business. referenceSj. oonta~pel'S<>aand-phoBe nLlj!lber: >( a. banker Merchants Bank Hastings Bruce Goblirsch, 651-437-7760 b: suwJ,ier J. H. Larson Co. Brad Schwartz 1-800-472-4420 c. customer JHL Construction John ~gerfeld 651-437-7525 10/lS/200~ TijB 12lSS PAX f~14371f54 Iii!I0031004 20. Project finances '-.,. a Uses offimds'H fees $ so.ft costS' S -, - , .~. . . . , construction. S_ equipment $ b: Selil.'~ffunds developers cash 1oans-€bY-llmder) ...., $440,000.00 ~ $-200,000.00 $ Totals: S 640,000.00 public Wn~ (not JaneL) $ 0 $ 21. Fmancing. sources, list-equity ~~, lendtF8; contact. pet8GBS; phone numbers: Merchants Bank Bru~ GODlirsch 651-437-7760 22. List aU sources and amounts of public assistance io.clud.ins land, government loans and grams (lndnnlng those. you .have: or may. apply fur) . Land Price Subsidy Program 23. The developer may have to provide business financial records to a consultant hired by the City. The ~mwiog. ~be.confjdelXial to. fWl.extem the. law ptO.Wies. 24. Arr! lawsuits or B.Ctions pending against the developer, buslness(s) or partners? no 25, Has the applicant or 8. business owned by the applicant declared bankruptcy, when? 25. Name, title, sigJ1?ure ofpet'SOn providing the above Information. date IIl--IS> () r " '\ 3 IlQIlV2~g~..1'UB !Z~}~ I' PAX 6~l4371654 Ilfj004i004 '< .", AGREEMENT TO AUTHORIZE REFERENCES AND LENDERS TO PROVIDE FJNANCIAJ., INFORMATION, TO CITY OF lIASTINGS " DATE: Oct~, 18, 2005 , ! TO: City of Hastings FROM: Miller Electric, ,Inc. Arthur G. Miller, Jr. r have made a proposal to the. City..af.Hu$fil'1g11-to. purcbase Laod.in.~ rnO~lIIk.t;or the CQDSt1'Ul:;tion of a buiIdlng for the busJness named above. I am asking the City to defer full p~ fur the land fur five years. The City ash to confirm the bush1ess!s rel.atlollShip ",ith your firm. I hereby authorize banks, lende.rsand suppliers to provide the representative of the City of Hastings named below with this fioancial infbIIIllltion:fur the business: Bvetage accoUJlt balance and the payment record on CU1Tent.loans or credit lines. I hereby authorize customers to discuss their satis13.ction with the products1md deliveries. CITY REPRESENTATIVE: AUTIJORIZED BY: " 5 Memo VIII-B-3 To: Mayor Werner and City Council From: Kris Jenson, Associate Planner Date: December 5, 2005 Subject: Roof Sign Request - Dean Sorem of St. Croix Mortgage at 1310 Vermillion Street #2005-78. REQUEST Dean Sorem of St. Croix Mortgage is requesting approval to place a roof sign at 1310 Vermillion St, replacing a previous sign located on the same brackets. ATTACHMENTS · Picture of sign . Pictures of site . Application BACKGROUND INFORMATION Comprehensive Plan Classification The subject property is guided C - Commercial. Zoning Classification The site is zoned C-3 Community Regional Commerce. Mortgage offices are a permitted use in the District. ORDINANCE REQUIREMENTS The language for roof signs is as follows: Roof Signs. To provide reasonable flexibility in respect to the sign regulations set forth in this section, the City Council may approve an application for a roof sign where an exception would be consistent with the intent of these regulations, in cases where the applicant demonstrates practical difficulties in using a wall sign or freestanding sign. However, no roof sign shall exceed in size the district requirements for freestanding signs. If the City Council approves a roof sign, the area of the roof sign may be subtracted from the allowable freestanding and/or wall signage allowed for the property and/or building. PLANNING CONSIDERATION The sign frame remains on the roof, even though the previous sign itself was been removed last spring. The sign size would four feet by four feet, for a 16 square foot sign. Attached to this report is a picture of the bracket in relation to the building and approximately what the sign will look like. The applicant has stated that the final design of the sign is not yet completed, but has enclosed a drawing of the information that would be included on the sign. The applicant has stated that his office is located on the 2nd floor of the building, with an entrance on the north side of the building about 2/3 of the way west of Vermillion Street. The remainder of the site is parking lot with no area feasible for a monument sign. The City Council has the discretion to reduce the allowed amount of a freestanding sign and/or wall signage if a roof sign is approved. RECOMMENDATION The applicant requests approval of the roof sign. (c) COpyrighI2005, PictometIy International . . t http://207 .171.98.200/content/dakco/pimages/I9-77300-130-05 .jpg Page 1 of 1 .. . 12/1/2005 ~t:jYl.~ ~ t'316 V.(I/rWt;;),w-- St. Croix Mert a FAST & EASY MORTGAGE SOLUTIONS 651-438-2626 <?~ d "fii't'j/l (!m M FElNov.30. 20057: 9:57M\Ctl Deck ImageSRTGAGE INC .'" TO 4378745 No, 2520. P. 2a2 :ttaJOS"'~ 7 g'" . LAND USE APPLICATION - C1TY OF HASTINGS PLANNING DEPT l01411l St ~ Hutings, MN 55033 - Pllone: 651.480.2350 - Fax: 651,437.7082 . Addrw ot Property: /310 t/e rmdltm. ~~ n1't1 T..egaIDescriptionofProperti t;.y/> fid',6noy, '$t-r- /3 6d. ~ S ApplicanL Nam~':;; ~ Property Owner: /??L'1?61'..r.;.......5 A~ddeJS:l~I'l~~/~ia..:..:(:37 Addre." ./;,1-s-~ /,;1.,- .Jr..h. --::~ _~ ~~~ U L ;;;,j'r'~J5 ~'.J-P;j~ Phone: 1- c./- ~ ,",2.'- Phone: /.,,)-;.. l( ~ }~ .i::h7- Fax: b'S"( -~31T - 1../-11 L_ Fax: t, f7- yj) -1"'7 ~.J- Ema/l: ~A.SI}...eYJA p 44/, ~~ &nAil: ~JII'l'"~i'f. ~d'6i.,),.",cCt/".f,~"A->..... Oesaipti",of~que<r Z~-ew -$l7~ta,~ --, ' . ....PY1S'ti.n! -j---g ~ === ~ bCAlr{r7 If re'iuesting lrite plan review of multi.family units (three or more attached), are the w1.its intended to be fo~ sale or rental units? Check Applicable Line(s} _ Rezone $500 Final Plat $600 __ Variance $250 _ Vacation sroo House Move $500 _ PreUm Plat $500 '" escrow __ Site PIan $500 + escrow l'lease Note! All Fees and Escrows ate due at time of application. _ Minor Subdivision $500 _ Special Use Permit $500 _ Comp Plan Amend. $500 _ Lot Split/ Lot tine Adj. $50 _ Annexation $500 plus leg;d expenses _ EAW $500 plus $1,000 escrow A. ROOtS/jn ~/(XJ Please .see re\'eJ:se side for escrow amounts required. TofalAmowltDue:$ . lOo.ao Malee Ch&ks payable to City of Hastings. that all co 'es of required dOCllInents a~ attached. See ~verse 5ide of this Iod~ """ ~ . // $Z~ /~~flr_ Owner Signature Date aW'/tz~~ I(/;.>~(" Owner Nmne - Please Print ,. I..... .\11. r- OlVZSJll& DateRec'd:~ App. CompMa Applicant Signature ~ II ~.e~~ ~~~rrr- . Applicant Name and T e - Please rint OFflCAI,.,V$!.QJ:iLY ~ Fl1~tt ~ - Rec'd Ily; feePa~ on Receipt.. ~-7(j