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Home My WebLink About10-03-05 CITY OF HASTINGS COUNCIL MEETING 7:00 PM Monday, October 3, 2005 I. CALL TO ORDER: II. ROLL CALL: III. DETERMINATION OF QUORUM: IV. APPROVAL OF MINUTES: Approve Minutes of the Regular Meeting on September 19,2005 V. COUNCIL ITEMS TO BE CONSIDERED: VI. CONSENT AGENDA The items on the Consent Agenda are to be acted upon by the City Council in a single motion. There will be no discussion on these items unless a Councilmember or citizen so requests, in which event the items will be removed from the Consent Agenda to the appropriate Department for discussion. 1. Pay Bills as Audited 2. Approve Master Application Policy for Long Term Care Insurance 3. Resolution-Amend Copying Fees 4. Item Removed 5. 2005 Budget Adjustments 6. Recommendations & Resolutions for the Sale of GO Improvement & Refunding Bond Series 2005A 7. Recommendations & Resolutions for the Sale of GO Municipal Building Refunding Bonds Series 2005B 8. Resolution-Final Plat #2005-60- Three Rivers Place 9. 1st Reading/Order Public Hearing-Ordinance Amendment #2005-44-Sign Ordinance 10. Resolution-Grant Approval Extension-Site Plan #2004-12-Schoolhouse Square 3rd Condominiums 11. Resolution-Requesting Speed Study for CSAH 46/47 12. Pay Estimate #1-Public Works Salt Shed, Ebert Construction-$3,996.00 13. Order Public Hearing On October 17 for Midwest Products 14. Resolution Authorizing Execution of Agreement - Dakota County Traffic Safety Group VII. AWARDING OF CONTRACTS AND PUBLIC HEARINGS 1. Public Hearing-Ordinance Amendment #2005-54-Landscape Ordinance VIII. REPORTS FROM CITY STAFF A. Public Works 1. Water System Improvements Concept Plan 2. Authorize Negotiations for Purchase of Right of Way Hastings, Minnesota City Council Minutes September 19, 2005 The City Council of the City of Hastings, Minnesota met in a regular meeting on Monday, September 19, 2005 at 7:00 p.m. in the Council Chambers at the Hastings City Hall, 101 East 4th Street, Hastings, Minnesota. Members Present: Mayor Werner, Councilmembers Hicks, Alongi, Hazlet, Riveness, Schultz and Moratzka Members Absent: None Staff Members Present: City Administrator Dave Osberg City Attorney Shawn Moynihan Associate Planner Kris Jenson Public Works Director Tom Montgomery Parks & Recreation Director Barry Bernstein Assistant City Administrator Melanie Mesko Lee Police Lieutenant Joe Kegley Public Works Superintendent John Zgoda Approval of Minutes: Mayor Werner asked if there were any corrections or additions to the minutes of the regular meeting of Tuesday, September 6, 2005. Hearing none, the minutes were approved as presented. Council Items to Be Considered Assistant City Administrator Mesko Lee stated that the Green Mill has made application for a tent dance on Friday, September 23,2005 and staff is requesting that that request be added to the Consent Agenda for approval. Moved by Councilmember Moratzka, seconded by Councilmember Schultz to add the Green Mill's request to the Consent Agenda. 7 Ayes; Nays, none. Consent Agenda Councilmember Alongi requested that Item #6: Approve Investigation for Potential "Quiet Zone" in Downtown Hastings, and Item #14: Resolution-Approve Site Plan Modification #2005-50: Wal-Mart (1752 North Frontage Road) be moved under Planner for discussion. Moved by Councilmember Alongi, seconded by Councilmember Riveness to approve the Consent Agenda as amended. City of Hastings City Council Minutes September 19, 2005 Page 4 of 4 Councilmember Moratzka commented on the amount of parking required and requested that the City's parking requirements be reviewed. Moved by Councilmember Hazlet, seconded by Councilmember Riveness to approve the modifications as presented. 7 Ayes, nays, none. SteLuTec Foundation Gambling Permit Anthony Price of SteLuTec requested that the gambling permit which had been revoked in August be reinstated. Mr. Price stated that his foundation is in compliance with state requirements and that previous questions about compliance had been answered. Police Lieutenant Kegley stated that, due to sales via the internet & by credit cared, the integrity of the rafl1e was in question. The state is no longer investigating the issue because the City took action rescinding the raft1e; therefore it's no longer an active Issue. The Council took no action on this item. Adjournment Moved by Councilmember Hicks, seconded by Councilmember Alongi to adjourn the meeting at 8:44 p.m. 7 Ayes, Nays, None. Michael D. Werner Mayor Melanie Mesko Lee City Clerk City of Hastings City Council Minutes September 19, 2005 Page 3 of 4 Copy of ordinance on file. Ground Water Pesticide Update Public Works Director Montgomery provided information regarding some pesticides in City Well #3. Montgomery stated that staff is working with the state and county on this issue and hopes to have a draft concept plan for water system improvements to the City Council on October 3 or 17. In the meantime, the City is preparing a news release to help answer questions about this issue. Approve Stormwater Plan-SUP #2005-23: ConAgra FloodwaU at 2005 Vermillion Street (SACC Group) Associate Planner Jenson stated that ConAgra has provided a map of the drainage patterns for the entire site, as requested by the City Council. Mayor Werner stated that a stormwater plan for the entire site was request, which would be a significant document, not just a map. City Administrator Osberg stated that the Special Use Permit for this project has been approved by the City Council, with a condition that the stormwater drainage plan be reviewed by staff, which is what is typically done. PublicW orks Director Montgomery stated that the City is not in a position to require ConAgra to change their flow as a part of this SUP; the water on the site is not proposed to change. The Council discussed increased erosion and impervious surfaces, as well as water runoff concerns. There was additional discussion about meeting with ConAgra regarding water concerns. Moved by Councilmember Hicks to approve the stormwater plan with the condition that staff meet with ConAgra regarding a comprehensive stormwater management plan for the site. Councilmember Hicks withdrew his motion. Moved by Coucnilmember Hicks, seconded by Councilmember Schultz to table the action until October 3,2005 Council meeting for ConAgra to prepare stormwater site map. 7 Ayes; Nays, none. Approve Investigation for Potential "Quiet Zone" in Downtown Hastings Moved by Councilmember Alongi, seconded by Councilmember Hicks to approve the request, with the addition that all sites on the map provided by staff be investigated for inclusion in the study at a cost of $12,000. 7 Ayes, nays, none. Resolution-Approve Site Plan Modification #2005-50: Wal-Mart (1752 North Frontage Road) Councilmember Alongi questioned where the modifications were and the impact on the site. Rhonda Dala from Wal-Mart's consultant MFRA, stated that the additional space at the liquor store is for storage and the storage on the north side of the site is for additional storage so Wal-Mart will no longer store items at the former site on Highway 316. City of Hastings City Council Minutes September 19, 2005 Page 2 of 4 Pay Bills as Audited 1. Pay Bills as Audited 2. Pay Estimate #11-Project 2004-1: Westwood Area Reconstruction to Rivers Construction ($12,956.69) 3. Pay Estimate #2-Project 2005-1: Dakota Hills to Pember Companies ($568,378.86) 4. Pay Estimate #2-Project 2005-2: Zweber Lane/Oak Ridge Drive to Pember Companies ($113,278.93) 5. Authorize Execution of License to Encroach #2005-61 - 2310 Westview Drive - Dan Owl 6. Approve Investigation for Potential "Quiet Zone" in Downtown Hastings- moved to Planningfor discussion 7. Approve Temporary Liquor License-DuGarels Bar & Grill on October 29, 2005 8. Resolution-2006 TRAC Management Report for MnDOT 9. Authorize Use of City Property and City Resources for Commercial Production 10. Approve Amendment to the Audit Policy 11. Approve Budget Adjustment-Parks and Recreation 12. Utility Billing Waiver of Penalty 13. Development Agreement #2005-57-Williams 3rd Addition (Whispering Lane) 14. Resolution-Approve Site Plan Modification #2005-50: Wal-Mart (1752 North Frontage Road}-moved to Planningfor discussion 15. Resolution - Approve Renewal of Gambling for Hastings Lions Club 16. Approve 2005/2006 TRAC Drug & Alcohol Testing Policy 17. Resolution - Approve Massage License for Dwayne Collis 18. Resolution-Approve Request for Tent Dance at the Green Mill: September 23, 2005 7 Ayes, Nays, None. Copy of resolutions on file. Public Hearing-Ordinance Amendment #2005-59: R-2 Residential Development Moratorium in Heart of Hastings Mayor Werner opened the public hearing at 7:03 p.m. Associate Planner Jenson ~rovided a brief overview of the proposed moratorium. Mark Reger, 3214 West 6 Street, stated that he had a petition with 189 signatures on it, supporting an addition to the moratorium prohibiting demolition of existing properties during the moratorium. Greg Loesch, 215 West 7th Street, asked when the moratorium would become effective. City Attorney Moynihan stated it will be in effect seven days after publication. Hearing no further comments, Mayor Werner closed the public hearing at 7:09 p.m. Second Reading/Ordinance Amendment-Ordinance Amendment #2005-59: R-2 Residential Development Moratorium in Heart of Hastings Moved by Councilmember Hicks, seconded by Councilmember Schultz to approve the moratorium, with an amendment to include prohibition of demolition of properties and with a friendly amendment to clarify language regarding a permit application. 7 Ayes, Nays, None. I r i I atyof I-bstigs Memnrdrn To: City Council From: Becky Kline, Finance Department Date: 9/27/2005 The attached Department Report itemizes vouchers that were paid on September 27, 2005. Thank you. Date: 09/27/2005 Time: 08:18:43 Operator: LYNNE BENSON CITY OF HASTINGS FM Entry - Invoice Payment - Department Report Ranges: Fund: (A) Dept Id: (A) Program: (A) Vendor #: (A) Invoice #: (A) Schedule Journal #: (r) 43028 - 43028 Bank #: (A) Options: Print Ranges/Options: Y Page on Department: N # of copies: 1 Page: 1 Department Vendor Name Description Amount -------------------- -------------------- ------------------------ ------------ CNA INSURANCE CNA INSURANCE Total AUGUST LTC SEPT LTC for Department DELTA DENTAL PLAN OF AUGUST DENTAL DELTA DENTAL PLAN OF OCTOBER DENTAL DELTA DENTAL PLAN OF SEPT DENTAL L.E.L.S. SEPT DUES LOCAL UNION 49 SEPT UNION DUES LOCAL 320 SEPT UNION DUES MINNESOTA NCPERS OCT PREMIUM MN CHILD SUPPORT PMT 138614701,71897601 PUCH MN CHILD SUPPORT PMT 1435452601 CONNELL TEAMSTERS 320 WELFAR SEPT DENTAL INSURANCE PR Total for Department 000 COUNCIL AND MAYOR FILTERFRESH COFFEE SERVICE Total for Department 102 ADMINISTRATION ADMINISTRATION ADMINISTRATION FORTIS BENEFITS INS AUGUST LTD FORTIS BENEFITS INS SEPT LTD IKON OFFICE SOLUTION PAYOFF COPIER CONTRACTS Total for Department 105 FORTIS BENEFITS INS AUGUST LTD FORTIS BENEFITS INS SEPT LTD SUNMOON BUFFET REFUND OVERPAYMENT LIQUO Total for Department 107 CITY OF ST MICHAEL GPRS MTG - KLINE/BENSON FORTIS BENEFITS INS AUGUST LTD FORTIS BENEFITS INS SEPT LTD INSIGHT PUBLIC SECTO MONITORS CITY CLERK CITY CLERK CITY CLERK FINANCE FINANCE FINANCE FINANCE FINANCE FINANCE FINANCE SCANNER WEEK END 9/11 WEEK END 9/18 Department 120 INSIGHT PUBLIC SECTO WORK CONNECTION INC WORK CONNECTION INC Total for A KAIESER A KAISER LEGAL FLUEGEL & MOYNIHAN P MONTHLY LEGAL FEE Total for Department 130 236.92 236.92 473.84* 1,668.25 1,948.55 1,868.10 592 . 00 300.00 559.00 112.00 460.54 238.57 520.00 8,267.01* 191. 70 191.70* 41. 46 41.46 807.43 890.35* 11.00 11.00 500.00 522.00* 54.38 49.52 49.52 1,979.37 2,653.89 308.00 223.30 5,317.98* 11,250.00 11,250.00* Date: 09/27/2005 Time: 08:18:43 Operator: LYNNE BENSON Page: 2 Department Vendor Name Description Amount CITY OF HASTINGS FM Entry - Invoice Payment - Department Report -------------------- -------------------- ------------------------ ------------ MAINTENANCE MAINTENANCE MAINTENANCE MAINTENANCE MAINTENANCE MAINTENANCE MAINTENANCE MAINTENANCE MAINTENANCE MAINTENANCE MAINTENANCE MAINTENANCE MAINTENANCE MAINTENANCE MAINTENANCE MAINTENANCE MAINTENANCE MAINTENANCE MAINTENANCE MAINTENANCE MAINTENANCE MAINTENANCE MAINTENANCE PLANNING PLANNING M.LS. M.LS. M.LS. M.LS. M.LS. M.LS. M.LS. M.LS. POLICE POLICE POLICE POLICE POLICE POLICE POLICE POLICE POLICE POLICE POLICE FINAL TOUCH SERVICES WINDOW WASHING FINAL TOUCH SERVICES WINDOW WASHING CH FORTIS BENEFITS INS AUGUST LTD FORTIS BENEFITS INS SEPT LTD LIFEWORKS SERVICES I AUGUST CLEANING CH/PD MENARDS PHONE JACKS MENARDS SILICONE/SCREWS/ANCHORS ORKIN PEST CONTROL PEST CONTROL SHERWIN-WILLIAMS PAINT CH SHERWIN-WILLIAMS SUPPLIES FOR CH SIGN-A-RAMA SIGNS FOR OFFICES T.D.'S CLEANING SEPT CLEANING PD TERRY'S ACE HARDWARE NUTSETTER/MOUSE PROOF TERRY'S ACE HARDWARE SCREWS TERRY'S ACE HARDWARE SOCKET TERRY'S ACE HARDWARE VINYL TUBING/CLAMP HOSE TOWER CLEANING SYSTE SEPT CLEANING CITY HALL TOWER CLEANING SYSTE SEPT CLEANING LEDUC VOSS LIGHTING LIGHTS FOR CH/PD VOSS LIGHTING LIGHTS FOR LEDUC XCEL ENERGY CH ELEC SVC XCEL ENERGY ENERGY MGMT SYSTEM FOR P XCEL ENERGY POLICE ELEC Total for Department 140 FORTIS BENEFITS INS AUGUST LTD FORTIS BENEFITS INS SEPT LTD Total for Department 150 CRABTREE COMPANIES I TIME BLOCK DELL DIRECT SALES L. DELL DRlVES/PERC CARD 1M FORTIS BENEFITS INS AUGUST LTD FORTIS BENEFITS INS SEPT LTD INNERLINK TECHNOLOGY REPLACE FAN ARENA INNERLINK TECHNOLOGY TRIP CHARGE/LABOR LASERSHARP, INC. REPAIR PRINTER WELLS FARGO BANK/ CR STORAGE BOXES Total for Department 160 APPLE VALLEY FORD REPAIR SQUAD 1402 CITY OF MPLS. AUTOMATED PAWN SYSTEM FORTIS BENEFITS INS AUGUST LTD FORTIS BENEFITS INS SEPT LTD IKON OFFICE SOLUTION PAYOFF COPIER CONTRACTS NAT'L ASSN OF TOWN W NATIONAL NIGHT OUT ITEMS PATRICK GRAPHICS & T K-9 PHOTO PLAQUES REGINA MEDICAL CENTE BLOOD DRAW 05008105 REGINA MEDICAL CENTE BLOOD DRAW 05009556 SPRINT (CELL PHONES) MDT VISION CARD CONNECT I STREICHER'S CREDIT 282.23 878.63 14.94 14.94 266.90 16.95 7.28 94.04 10.75 11.83 169.06 1,150.80 10.10 .38 3.08 1.31 1,196.21 527.18 158.42 52.01 1,659.41 400.00 3,686.20 10,612.65* 46.06 46.06 92.12* 1,130.00 2,790.30 31. 24 31.24 122.16 74.00 125.03 14.69 4,318.66* 369.34 126.00 458.97 458.97 403.71 962.68 118.91 70.25 70.25 1,132.86 -26.57 Date: 09/27/2005 Operator: LYNNE BENSON Time: 08:18:44 CITY OF HASTINGS FM Entry - Invoice Payment - Department Report Department Vendor Name Description -------------------- -------------------- ------------------------ POLICE STREICHER'S PRISONER SEATS (2) Total for Department 201 BUILDING AND INSPECT 10,000 LAKES CHAPTER 2006 GOVERNMENTAL MEMBER BUILDING AND INSPECT CROSSROADS EXPRESS L OIL CHANGE 804 BUILDING AND INSPECT FORTIS BENEFITS INS AUGUST LTD BUILDING AND INSPECT FORTIS BENEFITS INS SEPT LTD BUILDING AND INSPECT GRAPHIC DESIGN STAMP BUILDING AND INSPECT INT'L CODE COUNCIL I 2006 GOVERNMENTAL MEMBER Total for Department 230 PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS ABM EQUIPMENT & SUPP LABOR/BOLT/CLUTCH/ORING/ ANDERSEN, E.F. & ASS SIGNS BDM CONSULTING ENGIN BLOG DRAINAGE DITCH BDM CONSULTING ENGIN LOT REVIEW CERTIFICATES FORTIS BENEFITS INS AUGUST LTD FORTIS BENEFITS INS SEPT LTD GRAYBAR ELECTRIC WIRE H & L MESABI BLADES/BOLTS W/ NUTS LITTLE FALLS MACHINE COVER & ASSEMBLY MILLERBERND ARM ROO EQUIPMENT / POWE WHEEL RING SIDELINE SIGNS & GRA LETTERING TERRY'S ACE HARDWARE ANCHORS TERRY'S ACE HARDWARE BOLTS TERRY'S ACE HARDWARE CHALKLINE TERRY'S ACE HARDWARE KEYBLANKS TERRY'S ACE HARDWARE MORTAR/CONCRETE MIX TERRY'S ACE HARDWARE PROTECTANT TERRY'S ACE HARDWARE SCREWS TERRY'S ACE HARDWARE SPRAYERS TERRY'S ACE HARDWARE STRINGLINER REEL TERRY'S ACE HARDWARE TAPE/BOLTS/PARTS Total for Department 300 PARKS AND RECREATION FIRST NAT'L BANK OCT LOAN PMT 0320243279 PARKS AND RECREATION FORTIS BENEFITS INS AUGUST LTD PARKS AND RECREATION FORTIS BENEFITS INS SEPT LTD PARKS AND RECREATION RlVERTOWN TREE SERVI 1/2 TREE REMOVAL 1828 ED Total for Department 401 Total for Fund 101 PARKS AND RECREATION ARROW BUILDING CENTE PARKS AND RECREATION COLT ELECTRIC INC. PARKS AND RECREATION COLT ELECTRIC INC. PARKS AND RECREATION COLT ELECTRIC INC. PARKS AND RECREATION CUSTOM ASPHALT PARKS AND RECREATION FORTIS BENEFITS INS PARKS AND RECREATION FORTIS BENEFITS INS LUMBER/NAILS DISCONNECT ELEC/PHONE SK ROADSIDE PARK MONUMENT L WALLIN PARK LIGHTS PAVE BIKE PATH WALLIN PA AUGUST LTD SEPT LTD Page: 3 Amount 851.89 4,997.26* 75.00 44.65 90.94 91. 57 23.70 100.00 425.86* 1,161.61 160.18 648.00 2,860.00 183.03 196.13 169.02 508.18 114.67 926.55 308.86 52.75 8.05 4.64 5.85 3.39 13.38 12.77 6.66 89.44 12.77 64.58 7,510.51* 1,527.35 8.34 8.34 485.64 2,029.67* 56,899.61* 62.62 78.00 668.10 1,087.50 1,485.00 91.29 91.57 Date: 09/27/2005 Operator: LYNNE BENSON Time: 08:18:44 CITY OF HASTINGS FM Entry - Invoice Payment - Department Report Page: 4 Department Vendor Name Description Amount -------------------- -------------------- ------------------------ ------------ PARKS AND RECREATION IKON OFFICE SOLUTION PAYOFF COPIER CONTRACTS PARKS AND RECREATION LEEF BROTHERS, INC. LAV/SHOP TOWELS PARKS AND RECREATION LOCAL UNION 49 SEPT UNION DUES PARKS AND RECREATION MN RECREATION /PARK MPRA CONF-THE WHOLE THIN PARKS AND RECREATION MN RECREATION /PARK YOUTH OBESITY & HEALTH R PARKS AND RECREATION MOTOR PARTS SERVICE BELT DRESSING PARKS AND RECREATION MTI DISTRIBUTING COM ROOF MOUNTED FLASHER ASS PARKS AND RECREATION MTI DISTRIBUTING COM TAIL LIGHT FOR 580D PARKS AND RECREATION NATURE CALLS INC TOILET RENT PARKS AND RECREATION TERRY'S ACE HARDWARE CABLE TIES PARKS AND RECREATION TERRY'S ACE HARDWARE CARWASH SUPPLIES PARKS AND RECREATION TERRY'S ACE HARDWARE CONSTRUCTION SUPPLIES PARKS AND RECREATION TERRY'S ACE HARDWARE CUSHMAN GROOMER REPAIR P PARKS AND RECREATION TERRY'S ACE HARDWARE NAILS-TREE TRUST PROJECT PARKS AND RECREATION TERRY'S ACE HARDWARE NUTS & BOLTS PARKS AND RECREATION TERRY'S ACE HARDWARE TREE TRUST SCREENS PARKS AND RECREATION TOWER CLEANING SYSTE SEPT CLEANING PARKS PARKS AND RECREATION UNITED BUILDING CENT STAKES FOR PARK BENCHES PARKS AND RECREATION VERMILLION ELEVATOR 5 GAL GLYPHOS EXTRA PARKS AND RECREATION VIKING ELECTRIC SUPP EMERGENCY LIGHT BATTERIE PARKS AND RECREATION XCEL ENERGY JT MAINT FAC ELEC PARKS AND RECREATION YOCUM OIL CO INC DIESEL FUEL PARKS AND RECREATION YOCUM OIL CO INC UNLEADED FUEL Total for Department 401 Total for Fund 200 PARKS AND RECREATION FORTIS BENEFITS INS AUGUST LTD PARKS AND RECREATION FORTIS BENEFITS INS SEPT LTD PARKS AND RECREATION TERRY'S ACE HARDWARE ACID PARKS AND RECREATION XCEL ENERGY POOL ELECTRICITY Total for Department 401 Total for Fund 201 HERITAGE PRESERVATIO FORTIS BENEFITS INS AUGUST LTD HERITAGE PRESERVATIO FORTIS BENEFITS INS SEPT LTD HERITAGE PRESERVATIO IKON OFFICE SOLUTION PAYOFF COPIER CONTRACTS HERITAGE PRESERVATIO ST. PAUL STAMP WORKS HPC NAME PLATE Total for Department 170 Total for Fund 210 LOCAL 320 SEPT UNION DUES MINNESOTA NCPERS OCT PREMIUM Total for Department 000 FIRE FIRE FIRE AMERIPRIDE LINEN AMOCO OIL CO ASPEN MILLS & A LINENS GAS UNIFORM 1,293.33 51. 96 120.00 340.00 10.00 4.46 165.16 105.32 238.25 29.37 32.87 54.13 13.80 7.94 17.25 18.02 500.55 9.04 106.23 67.19 798.50 1,198.19 2,106.62 10,852.26* 10,852.26* 19.90 19.90 7.32 2,766.08 2,813.20* 2,813.20* 1. 68 1. 68 403.71 16.00 423.07* 423.07* 386.00 64.00 450.00* 30.61 30.55 85.94 Date: 09/27/2005 Operator: LYNNE BENSON Time: 08:18:44 CITY OF HASTINGS FM Entry - Invoice Payment - Department Report Department Vendor Name Description FIRE FIRE FIRE FIRE FIRE FIRE FIRE FIRE FIRE FIRE FIRE FIRE FIRE FIRE FIRE FIRE FIRE FIRE FORTIS BENEFITS INS AUGUST LTD FORTIS BENEFITS INS SEPT LTD GREEN, THOMAS D HOUSE/ADAPTOR/MOUNT PLAT IKON OFFICE SOLUTION PAYOFF COPIER CONTRACTS MOTOR PARTS SERVICE LAMP/STP NEXTEL COMMUNICATION MONTHLY CELL PHONE SWEET COMPUTER SERVI SALES TAX PRIOR INVOICES TERRY'S ACE HARDWARE BRUSH/LIGHTER TERRY'S ACE HARDWARE CARWAX/TIRE CLEANER/MITT TERRY'S ACE HARDWARE DUCK TAPE TERRY'S ACE HARDWARE KEYBLANK TERRY'S ACE HARDWARE PAINTBRUSH TERRY'S ACE HARDWARE SCREWS/NUTS/WASHERS TERRY'S ACE HARDWARE SHIPPING TERRY'S ACE HARDWARE SHIPPING SERVICE TERRY'S ACE HARDWARE STATION SUPPLIES TERRY'S ACE HARDWARE WASP FOAM/CAULK XCEL ENERGY FIRE ELECTRICITY Total for Department 210 AMBULANCE AMBULANCE AMBULANCE MOORE MEDICAL CORP. MEDICAL SUPPLIES PRAXAIR DISTRIBUTION OXYGEN REGINA MEDICAL CENTE AUGUST MEDICAL SUPPLIES Total for Department 220 Total for Fund 213 LE DUC MANSION XCEL ENERGY LEDUC ELECTRIC Total for Department 450 Total for Fund 220 PARKS AND RECREATION COLT ELECTRIC INC. LIGHT BOX PIONEER PARK Total for Department 401 Total for Fund 401 HOUSING AND REDEVELO LIESCH ASSOCIATES IN UBC HAZMAT TESTS HOUSING AND REDEVELO WILSON DEVELOPMENT S UBe RELOCATION SERVICES Total for Department 500 Total for Fund 402 FINANCE INCODE / CMS DIVISIO UTILIY BILLING TRNG/SETU Total for Department 120 Total for Fund 403 HOUSING AND REDEVELO EHLERS & ASSOC HOUSING AND REDEVELO FORTIS BENEFITS INS TAX INC #4 ADMIN AUGUST LTD Page: 5 Amount 213.47 213.47 639.02 1,151.79 15.44 482.32 1,197.30 10.41 38.37 19.14 1. 69 12.74 8.20 13 .47 8.25 31. 99 29.78 1,093.39 5,327.34* 1,292.92 126.33 231. 50 1,650.75* 7,428.09* 578.44 578.44* 578.44* 162.50 162.50* 162.50* 6,785.79 335.75 7,121. 54* 7,121. 54* 3,816.11 3,816.11* 3,816.11* 925.00 15.64 Date: 09/27/2005 Time: 08:18:44 Operator: LYNNE BENSON Page: 6 Department Vendor Name Description Amount CITY OF HASTINGS FM Entry - Invoice Payment - Department Report HOUSING AND REDEVELO FORTIS BENEFITS INS SEPT LTD HOUSING AND REDEVELO ST. PAUL STAMP WORKS HRA NAME PLATE Total for Department 500 Total for Fund 404 ECONOMIC DEVELOPMENT FORTIS BENEFITS INS AUGUST LTD ECONOMIC DEVELOPMENT FORTIS BENEFITS INS SEPT LTD Total for Department 180 Total for Fund 407 PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS DEBT PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS BDM CONSULTING ENGIN 2003-3 SPIRAL BLVD & 31S BDM CONSULTING ENGIN RSO BDM CONSULTING ENGIN RSO-SURVEYING Total for Department 300 Total for Fund 493 BDM CONSULTING ENGIN 2004-2 31ST ST PROJ BRAUN INTERTEC 2004-1 CONSTRUCTION TEST DAKOTA FENCE OF MN I 2004-1 BLACK VINYL CHAIN E & G CONSULTING INC 2004-1 AUGUST WESTWOOD I RIVERTOWN TREE SERVI TREE REMOVAL 1954 OAK Total for Department 300 Total for Fund 494 E & G CONSULTING INC 2005-1 AUGUST DAKOTA HIL Total for Department 300 Total for Fund 495 RIVERTOWN TREE SERVI 1/2 TREE REMOVAL 1828 ED Total for Department 700 Total for Fund 592 AUTO VALUE HASTINGS WATER PUMP DAVIES WATER EQUIPME LOWE CASE ASSEMBLY LAB F ELECTRO WATCHMAN, IN ALARM MONITORING FORTIS BENEFITS INS AUGUST LTD FORTIS BENEFITS INS SEPT LTD G & K SERVICES TOWEL/MAT RENTAL GRAPHIC DESIGN STATEMENT INSERTS IKON OFFICE SOLUTION PAYOFF COPIER CONTRACTS INSIGHT PUBLIC SECTO PRINTER LOCAL UNION 49 SEPT UNION DUES MINNESOTA NCPERS OCT PREMIUM NAT'L WATERWORKS WIRE 15.64 16.00 972.28* 972.28* 3.33 3.33 6.66* 6.66* 1,178.00 155.00 216.00 1,549.00* 1,549.00* 559.00 1,221.25 1,313.00 160.00 1,153.40 4,406.65* 4,406.65* 17,280.00 17,280.00* 17,280.00* 485.64 485.64* 485.64* 51. 88 77.69 57.51 90.62 90.62 133.23 226.54 403.71 1,269.65 60.00 16.00 252.17 Date: 09/27/2005 Time: 08:18:44 Operator: LYNNE BENSON CITY OF HASTINGS FM Entry - Invoice Payment - Department Report Department Vendor Name Description PUBLIC WORKS RlVERTOWN EYE CLINIC SAFETY GLASSES-COWDEN PUBLIC WORKS SHERWIN-WILLIAMS RED PAINT PUBLIC WORKS SUSA UTILITY SCHOOL-COWDEN/WY PUBLIC WORKS T.D. 'S CLEANING SEPT CLEANING PW PUBLIC WORKS TERRY'S ACE HARDWARE ADAPTER/ELBOW/RING/KEYS/ PUBLIC WORKS TERRY'S ACE HARDWARE BATTERY PUBLIC WORKS TERRY'S ACE HARDWARE BULB/FOAM PUBLIC WORKS TERRY'S ACE HARDWARE BULBS PUBLIC WORKS TERRY'S ACE HARDWARE BUSHING/DRAIN/ELBOW/PIPE PUBLIC WORKS TERRY'S ACE HARDWARE CAULK/SAW HOLES PUBLIC WORKS TERRY'S ACE HARDWARE HANDLE/KEY PUBLIC WORKS TERRY'S ACE HARDWARE KEY PUBLIC WORKS TERRY'S ACE HARDWARE KEYS PUBLIC WORKS TERRY'S ACE HARDWARE LUBE/BATTERY PUBLIC WORKS TERRY'S ACE HARDWARE RAGS PUBLIC WORKS TERRY'S ACE HARDWARE SHIPPING PUBLIC WORKS TERRY'S ACE HARDWARE SOD CUTTER RENTAL PUBLIC WORKS U.S. POSTMASTER ZONE 3 UB POSTAGE PUBLI C WORKS XCEL ENERGY STREETS/WATER PW GARAGE Total for Department 300 Total for Fund 600 PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS AUTO VALUE HASTINGS CLAMP FORTIS BENEFITS INS AUGUST LTD FORTIS BENEFITS INS SEPT LTD QUALITY FLOW SYSTEMS TRANSDUCER/BARRIER Total for Department 300 Total for Fund 601 CITY CLERK CITY CLERK CITY CLERK CITY CLERK CITY CLERK CITY CLERK CITY CLERK CITY CLERK CITY CLERK CITY CLERK CITY CLERK BOYER FORD TRUCKS ALTERNATOR T-1 BOYER FORD TRUCKS CAP ASY T-1 BOYER FORD TRUCKS CORE RETURN T-4 BOYER FORD TRUCKS PUMP ASY V-BELT T-2 FORTIS BENEFITS INS AUGUST LTD FORTIS BENEFITS INS SEPT LTD LOCAL UNION 49 SEPT UNION DUES MINNESOTA NCPERS OCT PREMIUM WHITEWATER WIRELESS, T-1 RADIO REPAIR WHITEWATER WIRELESS, T-2 RADIO REPAIR WHITEWATER WIRELESS, T-4 RADIO REPAIR Total for Department 107 Total for Fund 610 PARKS AND RECREATION FORTIS BENEFITS INS PARKS AND RECREATION FORTIS BENEFITS INS PARKS AND RECREATION MINNESOTA NCPERS PARKS AND RECREATION SHERWIN-WILLIAMS AUGUST LTD SEPT LTD OCT PREMIUM EPOX/INHIB/TAPE/BRUSHES Page: 7 Amount 138.18 35.74 60.00 319.50 122.36 10.64 13 .17 76.66 80.71 12.01 6.77 1. 69 3.39 6.69 15.96 5.12 42.60 631. 73 730.90 5,043.44* 5,043.44* 4.22 42.68 42.68 1,324.70 1,414.28* 1,414.28* 284.42 5.04 -153.36 185.87 50.92 50.92 120.00 16.00 252.23 260.16 176.70 1,248.90* 1,248.90* 51.46 51. 46 16.00 172.11 Date: 09/27/2005 Time: 08:18:45 Operator: LYNNE BENSON CITY OF HASTINGS FM Entry - Invoice Payment - Department Report Page: 8 Department Vendor Name Description Amount PARKS AND RECREATION TERRY'S ACE HARDWARE 3" PBC PLUB/ADAPTER PARKS AND RECREATION TERRY'S ACE HARDWARE BLADES CARPET KNIFE PARKS AND RECREATION TERRY'S ACE HARDWARE FUNNEL PARKS AND RECREATION TERRY'S ACE HARDWARE RAGS/CLAMPS/GREASE PARKS AND RECREATION TERRY'S ACE HARDWARE RENT FLOOR SANDER/PAD PARKS AND RECREATION TERRY'S ACE HARDWARE RENTAL FLOOR ROLLER PARKS AND RECREATION TERRY'S ACE HARDWARE ROUNDUP/PAINT ROLLER PARKS AND RECREATION TERRY'S ACE HARDWARE ZIP TIES PARKS AND RECREATION XCEL ENERGY ARENA ELECTRIC Total for Department 401 Total for Fund 615 PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS FORTIS BENEFITS INS AUGUST LTD FORTIS BENEFITS INS SEPT LTD LOCAL UNION 49 SEPT UNION DUES MINNESOTA NCPERS OCT PREMIUM Total for Department 300 Total for Fund 620 BDM CONSULTING ENGIN RIVERWOOD 8TH Total for Department 150 PLANNING PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS BDM CONSULTING ENGIN DAKOTA SUMMIT 2ND CONZEM BDM CONSULTING ENGIN EASTENDERS ADDITION BDM CONSULTING ENGIN SCHOOL HOUSE SQUARE BDM CONSULTING ENGIN SUMMIT HEIGHTS Total for Department 300 Total for Fund 807 Grand Total 1. 75 11. 89 2.55 13 .24 65.57 15.98 24.35 12.33 7.73 446.42* 446.42* 16.05 16.05 30.00 16.00 78.10* 78.10* 1,575.00 1,575.00* 155.00 1,580.50 186.00 101.00 2,022.50* 3,597.50* 126,623.69* Date: 09/29/2005 Time: 10:50:32 Operator: LYNNE BENSON CITY OF HASTINGS FM Entry - Invoice Payment - Department Report Ranges: Fund: (A) Dept Id: (A) Program: (A) Vendor #: (A) Invoice #: (A) Schedule Journal #: (r) 43043 - 43043 Bank #: (A) Options: Print Ranges/Options: Y Page on Department: N # of copies: 1 Page: 1 VI-I Department Vendor Name Description Amount COUNCIL AND MAYOR SPRINT PHONE SVC Total for Department 102 -------------------- -------------------- ------------------------ ------------ 13 .28 13.28* ADMINISTRATION ADMINISTRATION LUNCH/PKG LAW/LABOR ARBI PHONE SVC Total for Department 105 OSBERG, DAVID M. SPRINT CITY CLERK SPRINT PHONE SVC Total for Department 107 FINANCE SPRINT PHONE SVC Total for Department 120 MAINTENANCE MAINTENANCE SPRINT PHONE SVC TARGET COMMERCIAL IN DRAWER CABINET Total for Department 140 PLANNING SPRINT PHONE SVC Total for Department 150 M.I.S. SPRINT PHONE SVC Total for Department 160 POLICE POLICE POLICE POLICE POLICE POLICE POLICE POLICE POLICE POLICE BOOTH KATIE PARKING BOUND TREE/NORTH AME MEDICAL SUPPLY ITEMS DE LAGE LANDEN FINAN MONTHLY DICTATION SYSTEM ELECTRO WATCHMAN, IN QTR ALARM SVC 10/1-12/31 HUMAN RELATIONS MEDI DAKOTA CO COALITION GRAN MN CRIME PREVENT. AS CRIME PREV CONF PUCH/HIC SCHUTT, MIKE HOTEL/REGISTRATION SHAMROCK ANIMAL CLIN DOG KENNEL STORAGE 8/2-9 SPRINT PHONE SVC WALMART COMMUNITY CAMERA BATTERIES Total for Department 201 BUILDING AND INSPECT SPRINT PHONE SVC Total for Department 230 PUBLIC WORKS PUBLIC WORKS BAHLS SERVICE BAHLS SERVICE BOLTS TIRE REPAIR/PATCH 16.14 204.87 221. 01* 13 .28 13.28* 99.75 99.75* 42.46 265.97 308.43* 66.40 66.40* 26.56 26.56* 21. 00 163.32 290.05 57.51 703.89 150.00 650.02 527.64 682.87 121. 03 3,367.33* 81. 68 81. 68* 13 .10 21.12 Date: 09/29/2005 Operator: LYNNE BENSON Time: 10:50:32 CITY OF HASTINGS FM Entry - Invoice Payment - Department Report Department Vendor Name Description -------------------- -------------------- ------------------------ PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS BARR ENGINEERING CO. PROF SERVICES BRKW APPRAISALS APPRAISAL MIKISKA, BRAD MILEAGE/CONF/PKG MONTGOMERY, THOMAS MILEAGE/TRANSPORTATION PAUL MAHER LABOR SPRINT PHONE SVC VERMILLION ELEVATOR GRASS SEED WALMART COMMUNITY GARBAGE BAGS/WIPES/SPONG WOLFE, JUSTIN MILEAGE/PARKING Total for Department 300 LE DUC MANSION BDM CONSULTING ENGIN LEDUC PARKING LOT Total for Department 450 Total for Fund 101 PARKS AND RECREATION BEHRENS, KRISTIN NOTARY COMMISSION REG FE PARKS AND RECREATION IND. SCHOOL DISTRICT TOWELS/TRASH LINERS PARKS AND RECREATION MINNESOTA SPORTS FED SOFTBALL TOURNEY ENTRY F PARKS AND RECREATION MTI DISTRIBUTING COM FLOOR MAT/ROOF MOUNTED F PARKS AND RECREATION NINE EAGLES PROMOTIO SOFTBALL T SHIRTS PARKS AND RECREATION SPRINT PHONE SVC PARKS AND RECREATION WALMART COMMUNITY CARDSTOCK Total for Department 401 Total for Fund 200 PARKS AND RECREATION KINEMATICS LTD 25% DEPOSIT COPING STONE PARKS AND RECREATION SPRINT PHONE SVC PARKS AND RECREATION WALMART COMMUNITY CLEANING SUPPLIES PARKS AND RECREATION WALMART COMMUNITY CONCESSION SUPPLIES PARKS AND RECREATION WALMART COMMUNITY POOL SUPPLIES Total for Department 401 Total for Fund 201 CABLE SPRINT PHONE SVC Total for Department 420 Total for Fund 205 HERITAGE PRESERVATIO EVANSEN, ANDREW ORIG WATERCOLOR PROFESSO HERITAGE PRESERVATIO SPRINT PHONE SVC Total for Department 170 Total for Fund 210 FIRE CHRISTIANSON, MICHAE TONER CARTRIDGES FIRE EMERGENCY APPARATUS REPAIR LADDER TRUCK 1480 FIRE EMERGENCY APPARATUS REPAIR TANKER TRUCK 1495 Page: 2 Amount 429.00 4,600.00 38.53 312.46 735.00 371.49 175.73 27.56 31. 08 6,755.07* 652.00 652.00* 11,604.79* 100.00 55.85 135.00 309.01 160.00 567.86 7.58 1,335.30* 1,335.30* 25,962.50 121.96 56.65 13.67 109.49 26,264.27* 26,264.27* 13 .28 13.28* 13.28* 650.00 13 .28 663.28* 663.28* 990.39 946.64 611.69 Date: 09/29/2005 Time: 10:50:33 Operator: LYNNE BENSON CITY OF HASTINGS FM Entry - Invoice Payment - Department Report Department Vendor Name Description FIRE FAIR OFFICE WORLD CALCULATOR RIBBON FIRE FASTENAL COMPANY SHOP SUPPLIES FIRE SPRINT PHONE SVC FIRE WALMART COMMUNITY STATION SUPPLIES FIRE WHITEWATER WIRELESS, SVC ON MOTOROLA CORD FIRE WINGFOOT COMMERCIAL TIRES 1497 Total for Department 210 AMBULANCE WINGFOOT COMMERCIAL TIRES 1463 TAX EXEMPT Total for Department 220 Total for Fund 213 PARKS AND RECREATION HOISINGTON KOEGLER G RIVERWOOD MASTER PLAN PARKS AND RECREATION HOISINGTON KOEGLER G SOUTH PINES MASTER PLAN Total for Department 401 Total for Fund 401 PUBLIC WORKS PUBLIC WORKS EBERT CONSTRUCTION PAY EST #1 TKDA ENGINEERS SALT SHED DESIGN Total for Department 300 Total for Fund 403 HOUSING AND REDEVELO BRADLEY & DEIKE PA HOUSING AND REDEVELO HARRINGTON, JOHN F HOUSING AND REDEVELO SPRINT SHERMAN GA NOTE AMENDMEN 3RD DRAW RES REHABLOAN 3 PHONE SVC Total for Department 500 Total for Fund 404 ECONOMIC DEVELOPMENT HINZMAN JOHN MILEAGE/CONFERENCE/PKG ECONOMIC DEVELOPMENT YAGGY COLBY ASSOCIAT HASTINGS IND PK 7 PLATTI Total for Department 180 Total for Fund 407 PUBLIC WORKS BDM CONSULTING ENGIN 2005-1 DAKOTA HILLS PUBLIC WORKS BDM CONSULTING ENGIN 2005-3 SO FRONTAGE RD PUBLIC WORKS BDM CONSULTING ENGIN 2005-5 DOWNTONW REDEV (1 PUBLIC WORKS BRAUN INTERTEC 2005-1 DH TESTING SERVIC PUBLIC WORKS BRAUN INTERTEC 2005-5 DT REDEV PROJ GEO Total for Department 300 Total for Fund 495 PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS H & H INDUSTRIES INC LIGHTS PEINE MARK REPLACE CHECK 20734 SPRINT PHONE SVC Page: 3 Amount 2.40 239.87 488.85 393.59 13 2 . 65 509.84 4,315.92* 643.94 643.94* 4,959.86* 473.74 473.73 947.47* 947.47* 3,996.00 2,182.35 6,178.35* 6,178.35* 87.50 4,300.00 13 .28 4,400.78* 4,400.78* 833.83 393.00 1,226.83* 1,226.83* 16,601. 00 669.00 7,824.00 2,820.00 4,500.00 32,414.00* 32,414.00* 76.77 10.00 278.53 Date: 09/29/2005 Time: 10:50:33 Operator: LYNNE BENSON CITY OF HASTINGS FM Entry - Invoice Payment - Department Report Department Vendor Name Description PUBLIC WORKS TKDA ENGINEERS PROFESSIONAL SVCS Total for Department 300 Total for Fund 600 PUBLIC WORKS PUBLIC WORKS CONNELLY INDUSTRIAL LABOR/MILEAGE/PANEL QUALITY FLOW SYSTEMS MODULES Total for Department 300 Total for Fund 601 CITY CLERK CITY CLERK CITY CLERK CITY CLERK REPLACE CK 20101 2/8/05 PHONE SVC BLEACH WET ONES/FABREEZE/BOUNTY Department 107 DIXON, THOMAS SPRINT WALMART COMMUNITY WALMART COMMUNITY Total for Total for Fund 610 PARKS AND RECREATION MIDWEST COCA-COLA BT POP/JUICE PARKS AND RECREATION SHERWIN-WILLIAMS BLADES PARKS AND RECREATION SPRINT PHONE SVC Total for Department 401 Total for Fund 615 PUBLIC WORKS SPRINT PHONE SVC Total for Department 300 Total for Fund 620 PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS BDM CONSULTING ENGIN AMCON BANK/DAYCARE BDM CONSULTING ENGIN DAKOTA CO JAIL EXPANSION BDM CONSULTING ENGIN GLENDALE HEIGHTS 2ND BDM CONSULTING ENGIN HASTINGS SR MARKTPLACE H BDM CONSULTING ENGIN LAWRENCE CONDOS BDM CONSULTING ENGIN PARK PLACE STORAGE BDM CONSULTING ENGIN PRAIRIE RIDGE BDM CONSULTING ENGIN UBC RELOCATION BDM CONSULTING ENGIN WALLIN 11TH Total for Department 300 Total for Fund 807 Grand Total Page: 4 Amount 3,770.97 4,136.27* 4,136.27* 8,497.55 900.03 9,397.58* 9,397.58* 31. 00 23.53 1. 67 145.93 202.13* 202.13* 354.25 14.63 394.89 763.77* 763.77* 42.46 42.46* 42.46* 772.00 31. 00 1,146.50 355.00 31. 00 62.50 10,883.00 279.00 310.00 13,870.00* 13,870.00* 118,420.42* October 3, 2005 ( Councilmember Hazlet Mayor Werner VI-2 To: From: Re: Date: Mayor Werner and City Councilmembers Melanie Mesko Lee, Assistant City Administrator Approve Long Term Care Insurance Master Application September 28, 2005 Requested Action Approve long term care insurance master application. Backaround Information The Council approved the implementation of a long-term care insurance policy in October 2003. The master application is an administrative component of the master policy. There are no changes proposed to the policy itself. If you have any questions, please do not hesitate to let me know. VI-3 Memorandum To: From: Date: Re: Mayor Werner & City Councilmembers Melanie Mesko Lee, Assistant City Administrator September 28, 2005 Copying Charges Council Action Reauested: Approve the attached resolution, approving the copying rates for City documents. Backaround Information: In April 2003, the City Council approved a resolution establishing a standard copying fee of $0.50 per page for City documents. The 2005 legislature placed a new limit on copies of any government data. If a person requests 100 or fewer pages of black & copies on letter or legal size paper, cities may not charge more than $0.25 for each page copied. This change will make the City policy in compliance with recent legislative changes. If you have any questions, please let me know. CITY OF HASTINGS DAKOTA COUNTY, MINNESOTA Resolution 10-_-05 WHEREAS, the City of Hastings incurs a cost when it is requested to copy documents for the public; and WHEREAS, The City previously approved a copying fee of $0.50 per page; and WHEREAS, the 2005 state legislature has approved a limit on charging for copies for any government data that states that cities may not charge more than $0.25 per page for black and white copies on letter or legal size paper, if there are not more than 100 pages requested. NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HASTINGS AS FOLLOWS; that the City Council of the City of Hastings hereby amends its copying fee to $0.25 per page for copies requested from any department of the city. ADOPTED BY THE CITY COUNCIL OF HASTINGS, MINNESOTA, THIS 3rd DAY OF OCTOBER 2005. AYES: NAYS: ABSENT: Attest: Michael D. Werner Mayor Melanie Mesko Lee Assistant City Administrator/City Clerk (SEAL) MEMO VI-5 TO: FROM: RE: DATE: Honorable Mayor and City Council members Charlene A. Stark, Finance Director Budget Transfers September 22, 2005 $1,270.00 Reduce Repairs & Maint to lines in the Water fund and Increase Computer Equipment line item in the Water fund. Printer that was due to be replaced in 2006 needs to be replaced now. It was found to be more econcomical to replace it then fix it. $ 200.00 Reduce conference & schools line item and increase the miscellaneous line item in the HPC-Pioneer room budget. Cindy would like to repair/rebind some antique books. She will forgoe any conference that may come up for the rest of the year. Council Action Reauested Authorize the above 2005 budget transfers. VI-6 MEMO To: Honorable Mayor and City council members From: Charlene A Stark, Finance Director Subject Resolutions and Recommendations for 2005 GO Improvement Bonds, Series 2005A Date: Sept 26, 2005 Attached (included in your packet) you will find the Recommendations for the issuance of $4,895,000 GO Improvement Bonds and Refunding Bonds, Series 2005A, as prepared by the City's financial advisors, Springsted, Inc. These Improvement bonds are for the 2005 Street Improvement Projects and for refinancing the 1998A GO Swimming Pool bonds and the 1997B GO Water Revenue Bonds. By refinancing these two issues the City will save approximately $91,611 and 49,575 respectively. Enclosed is a worksheet showing the effect of these bonds on the three Key Financial debt ratios that are a part of the debt management policy adopted last year. The rating of these bonds will take place in October with bid opening and award to take place on November 7th, 2005. Attached for Council approval is a Resolutions providing for the Sale of these bonds, as prepared by the City's bond counsel, Mary Dyrseth of Briggs and Morgan. If you should have any questions, please feel free to contact me. Recommended Council Action Approve the attached Resolutions providing for the sale of $4,895,000 GO Improvement Bonds, Series 2005A. EXTRACT OF MINUTES OF A MEETING OF THE CITY COUNCIL OF THE CITY OF HASTINGS, MINNESOTA HELD: October 3, 2005 Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Hastings, Dakota County, Minnesota, was duly held at the City Hall in said City on the 3rd day of October, 2005 at 7:00 o'clock P.M. for the purpose in part of authorizing the competitive negotiated sale of the $4,895,000 General Obligation Improvement and Refunding Bonds, Series 2005A of said City. The following members were present: and the following were absent: Member introduced the following resolution and moved its adoption: RESOLUTION PROVIDING FOR THE COMPETITIVE NEGOTIATED SALE OF $4,895,000 GENERAL OBLIGATION IMPROVEMENT AND REFUNDING BONDS, SERIES 2005A A. WHEREAS, the City Council of the City of Hastings, Minnesota, has heretofore determined that it is necessary and expedient to issue its $4,895,000 General Obligation Improvement and Refunding Bonds, Series 2005A (the "Bonds") to (i) fmance various improvement projects within the City; (ii) refund the February 1,2007 through February 1,2019 maturities of the City's General Obligation Swimming Pool Bonds, Series 1998A dated August 1, 1998 and (iii) refund the February 1,2007 through February 1,2017 maturities of the City's General Obligation Water Revenue Bonds, Series 1997B dated August I, 1997; and B. WHEREAS, the City has retained Springsted Incorporated, in Saint Paul, Minnesota ("Springsted"), as its independent financial advisor and is therefore authorized to sell these obligations by a competitive negotiated sale in accordance with Minnesota Statutes, Section 475.60, Subdivision 2(9); and NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hastings, Minnesota, as follows: I. Authorization; Findings. The City Council hereby authorizes Springsted to solicit bids for the competitive negotiated sale of the Bonds. 2. Meeting; Bid Opening. This City Council shall meet at the time and place specified in the Terms of Proposal attached hereto as Exhibit A for the purpose of considering 1819087vl sealed bids for, and awarding the sale of, the Bonds. The Administrator, or his designee, shall open bids at the time and place specified in such Terms of Proposal. 3. Terms of Proposal. The terms and conditions of the Bonds and the negotiation thereof are fully set forth in the "Terms of Proposal" attached hereto as Exhibit A and hereby approved and made a part hereof. 4. Official Statement. In connection with said competitive negotiated sale, the Administrator and other officers or employees of the City are hereby authorized to cooperate with Springsted and participate in the preparation of an official statement for the Bonds, and to execute and deliver it on behalf of the City upon its completion. The motion for the adoption of the foregoing resolution was duly seconded by member and, after full discussion thereof and upon a vote being taken thereon, the following voted in favor thereof: and the following voted against the same: Whereupon said resolution was declared duly passed and adopted. 1819087vl 2 STATE OF MINNESOTA COUNTY OF DAKOTA CITY OF HASTINGS I, the undersigned, being the duly qualified and acting Clerk of the City of Hastings, Minnesota, DO HEREBY CERTIFY that I have compared the attached and foregoing extract of minutes with the original thereof on file in my office, and that the same is a full, true and complete transcript of the minutes of a meeting of the City Council of said City, duly called and held on the date therein indicated, insofar as such minutes relate to the City's $4,895,000 General Obligation Improvement and Refunding Bonds, Series 2005A. WITNESS my hand this _ day of ,2005. Clerk I 8 19087v I 3 EXHIBIT A THE CITY HAS AUTHORIZED SPRINGSTED INCORPORATED TO NEGOTIATE THIS ISSUE ON ITS BEHALF. PROPOSALS WILL BE RECEIVED ON THE FOLLOWING BASIS: TERMS OF PROPOSAL $4,895,000* CITY OF HASTINGS, MINNESOTA GENERAL OBLIGATION IMPROVEMENT AND REFUNDING BONDS, SERIES 2005A (BOOK ENTRY ONLY) Proposals for the Bonds will be received on Monday, November 7, 2005, until 12:00 Noon, Central Time, at the offices of Springsted Incorporated, 380 Jackson Street, Suite 300, Saint Paul, Minnesota, after which time they will be opened and tabulated. Consideration for award of the Bonds will be by the City Council at 7:00 P.M., Central Time, ofthe same day. SUBMISSION OF PROPOSALS Springsted will assume no liability for the inability of the bidder to reach Springsted prior to the time of sale specified above. All bidders are advised that each Proposal shall be deemed to constitute a contract between the bidder and the City to purchase the Bonds regardless of the manner in which the Proposal is submitted. (a) Sealed Biddin1!. Proposals may be submitted in a sealed envelope or by fax (651) 223-3046 to Springsted. Signed Proposals, without final price or coupons, may be submitted to Springsted prior to the time of sale. The bidder shall be responsible for submitting to Springsted the final Proposal price and coupons, by telephone (651) 223-3000 or fax (651) 223-3046 for inclusion in the submitted Proposal. OR (b) EIe.ctronic Bidd~. Notice is hereby given that electronic proposals will be received via PARIT . For purposes of the electronic bidding process, the time as maintained by P ARITY@ shall constitute the official time with respect to all Bids submitted to P ARITY@. Each bidder shall be solely responsible for making necessary arrangements to access P ARlTY@ for purposes of submitting its electronic Bid in a timely manner and in compliance with the requirements of the Terms of Proposal. Neither the City, its agents nor P ARITY@ shall have any duty or obligation to undertake registration to bid for any prospective bidder or to provide or ensure electronic access to any qualified prospective bidder, and neither the City, its agents nor P ARITY@ shall be responsible for a bidder's failure 1819087vl A-I to register to bid or for any failure in the proper operation of, or have any liability for any delays or interruptions of or any damages caused by the services of PARITY@. The City is using the services of PARITY@ solely as a communication mechanism to conduct the electronic bidding for the Bonds, and PARITY@ is not an agent of the City. If any provisions of this Terms of Proposal conflict with information provided by P ARITY@, this Terms of Proposal shall control. Further information about P ARITY@, including any fee charged, may be obtained from: PARlTY@, 1359 Broadway, 2nd Floor, New York, New York 10018 Customer Support: (212) 849-5000 DETAILS OF THE BONDS The Bonds will be dated December 1,2005, as the date of original issue, and will bear interest payable on February 1 and August 1 of each year, commencing August 1,2006. Interest will be computed on the basis of a 360-day year of twelve 30-day months. The Bonds will mature February 1 in the years and amounts as follows: 2007 $120,000 2014 $460,000 2008 $430,000 2015 $465,000 2009 $430,000 2016 $480,000 2010 $435,000 2017 $485,000 2011 $445,000 2018 $120,000 2012 $450,000 2019 $125,000 2013 $450,000 * The City reserves the right, after proposals are opened and prior to award, to increase or reduce the principal amount of the Bonds offtred for sale. Any such increase or reduction will be made in multiples of $5,000 in any of the maturities. In the event the principal amount of the Bonds is increased or reduced, any premium offtred or any discount taken by the successful bidder will be increased or reduced by a percentage equal to the percentage by which the principal amount of the Bonds is increased or reduced. Proposals for the Bonds may contain a maturity schedule providing for a combination of serial bonds and term bonds. All term bonds shall be subject to mandatory sinking fund redemption and must conform to the maturity schedule set forth above at a price of par plus accrued interest to the date of redemption. In order to designate term bonds, the proposal must specify "Years of Term Maturities" in the spaces provided on the Proposal Form. BOOK ENTRY SYSTEM The Bonds will be issued by means of a book entry system with no physical distribution of Bonds made to the public. The Bonds will be issued in fully registered form and one Bond, representing the aggregate principal amount of the Bonds maturing in each year, will be 1819087vl A-2 registered in the name of Cede & Co. as nominee of The Depository Trust Company ("DTC"), New York, New York, which will act as securities depository of the Bonds. Individual purchases of the Bonds may be made in the principal amount of $5,000 or any multiple thereof of a single maturity through book entries made on the books and records of DTC and its participants. Principal and interest are payable by the registrar to nTC or its nominee as registered owner of the Bonds. Transfer of principal and interest payments to participants of DTC will be the responsibility of DTC; transfer of principal and interest payments to beneficial owners by participants will be the responsibility of such participants and other nominees of beneficial owners. The purchaser, as a condition of delivery of the Bonds, will be required to deposit the Bonds with DTC. REGISTRAR The City will name the registrar, which shall be subject to applicable SEC regulations. The City will pay for the services of the registrar. OPTIONAL REDEMPTION The City may elect on February 1,2014, and on any day thereafter, to prepay Bonds due on or after February 1,2015. Redemption may be in whole or in part and if in part at the option of the City and in such manner as the City shall determine. If less than all Bonds of a maturity are called for redemption, the City will notify DTC of the particular amount of such maturity to be prepaid. DTC will determine by lot the amount of each participant's interest in such maturity to be redeemed and each participant will then select by lot the beneficial ownership interests in such maturity to be redeemed. All prepayments shall be at a price of par plus accrued interest. SECURITY AND PURPOSE The Bonds will be general obligations of the City for which the City will pledge its full faith and credit and power to levy direct general ad valorem taxes. In addition, the City will pledge special assessments against benefited properties and net revenues of the City's Water Utility. The proceeds will be used to (i) finance various improvement projects within the City, (ii) refund the February 1, 2007 through February I, 2019 maturities of the City's General Obligation Swimming Pool Bonds, Series 1998A, dated August I, 1998, (iii) refund the February 1, 2007 through February 1, 2017 maturities of the City's General Obligation Water Revenue Bonds, Series 1997B, dated August 1, 1997, and (iv) pay the costs of issuing the Bonds. TYPE OF PROPOSALS Proposals shall be for not less than $4,855,840 and accrued interest on the total principal amount of the Bonds. Proposals shall be accompanied by a Good Faith Deposit ("Deposit") in the form of a certified or cashier's check or a Financial Surety Bond in the amount of $48,950, payable to the order of the City. If a check is used, it must accompany the proposal. If a Financial Surety Bond is used, it must be from an insurance company licensed to issue such a bond in the State of Minnesota, and preapproved by the City. Such bond must be submitted to Springsted Incorporated prior to the opening of the proposals. The Financial Surety Bond must identify each underwriter whose Deposit is guaranteed by such Financial Surety Bond. If the Bonds are awarded to an underwriter using a Financial Surety Bond, then that purchaser is required to 1819087vl A-3 submit its Deposit to Springsted Incorporated in the form of a certified or cashier's check or wire transfer as instructed by Springsted Incorporated not later than 3 :30 P.M., Central Time, on the next business day following the award. If such Deposit is not received by that time, the Financial Surety Bond may be drawn by the City to satisfy the Deposit requirement. The Deposit received from the purchaser, the amount of which will be deducted at settlement and no interest will accrue to the purchaser, will be deposited by the City. In the event the purchaser fails to comply with the accepted proposal, said amount will be retained by the City. No proposal can be withdrawn or amended after the time set for receiving proposals unless the meeting of the City scheduled for award of the Bonds is adjourned, recessed, or continued to another date without award of the Bonds having been made. Rates shall be in integral multiples of 5/100 or 118 of 1 %. Rates must be in level or ascending order. Bonds of the same maturity shall bear a single rate from the date of the Bonds to the date of maturity. No conditional proposals will be accepted. AWARD The Bonds will be awarded on the basis of the lowest interest rate to be determined on a true interest cost (TIC) basis. The City's computation of the interest rate of each proposal, in accordance with customary practice, will be controlling. The City will reserve the right to: (i) waive non-substantive informalities of any proposal or of matters relating to the receipt of proposals and award of the Bonds, (ii) reject all proposals without cause, and (iii) reject any proposal that the City determines to have failed to comply with the terms herein. BOND INSURANCE AT PURCHASER'S OPTION If the Bonds qualify for issuance of any policy of municipal bond insurance or commitment therefor at the option of the underwriter, the purchase of any such insurance policy or the issuance of any such commitment shall be at the sole option and expense of the purchaser of the Bonds. Any increased costs of issuance of the Bonds resulting from such purchase of insurance shall be paid by the purchaser, except that, if the City has requested and received a rating on the Bonds from a rating agency, the City will pay that rating fee. Any other rating agency fees shall be the responsibility of the purchaser. Failure of the municipal bond insurer to issue the policy after Bonds have been awarded to the purchaser shall not constitute cause for failure or refusal by the purchaser to accept delivery on the Bonds. CUSIP NUMBERS If the Bonds qualify for assignment of CUSIP numbers such numbers will be printed on the Bonds, but neither the failure to print such numbers on any Bond nor any error with respect thereto will constitute cause for failure or refusal by the purchaser to accept delivery of theuBonds. The CUSIP Service Bureau charge for the assignment of CUSIP identification numbers shall be paid by the purchaser. SETTLEMENT Within 40 days following the date of their award, the Bonds will be delivered without cost to the purchaser through DTC in New York, New York. Delivery will be subject to receipt by the 1819087vl A-4 purchaser of an approving legal opinion of Briggs and Morgan, Professional Association, of Saint Paul and Minneapolis, Minnesota, and of customary closing papers, including a no- litigation certificate. On the date of settlement, payment for the Bonds shall be made in federal, or equivalent, funds that shall be received at the offices of the City or its designee not later than 12:00 Noon, Central Time. Unless compliance with the terms of payment for the Bonds has been made impossible by action of the City, or its agents, the purchaser shall be liable to the City for any loss suffered by the City by reason of the purchaser's non-compliance with said terms for payment. CONTINUING DISCLOSURE On the date of actual issuance and delivery of the Bonds, the City will execute and deliver a Continuing Disclosure Undertaking (the "Undertaking") whereunder the City will covenant for the benefit of the owners of the Bonds to provide certain financial and other information about the City and notices of certain occurrences to information repositories as specified in and required by SEC Rule 15c2-12(b)(5). OFFICIAL STATEMENT The City has authorized the preparation of an Official Statement containing pertinent information relative to the Bonds, and said Official Statement will serve as a nearly fmal Official Statement within the meaning of Rule 15c2-12 of the Securities and Exchange Commission. For copies of the Official Statement or for any additional information prior to sale, any prospective purchaser is referred to the Financial Advisor to the City, Springsted Incorporated, 380 Jackson Street, Suite 300, Saint Paul, Minnesota 55101, telephone (651) 223-3000. The Official Statement, when further supplemented by an addendum or addenda specifying the maturity dates, principal amounts and interest rates of the Bonds, together with any other information required by law, shall constitute a "Final Official Statement" of the City with respect to the Bonds, as that term is defined in Rule 15c2-12. By awarding the Bonds to any underwriter or underwriting syndicate submitting a proposal therefor, the City agrees that, no more than seven business days after the date of such award, it shall provide without cost to the senior managing underwriter of the syndicate to which the Bonds are awarded 195 copies of the Official Statement and the addendum or addenda described above. The City designates the senior managing underwriter of the syndicate to which the Bonds are awarded as its agent for purposes of distributing copies of the Final Official Statement to each Participating Underwriter. Any underwriter delivering a proposal with respect to the Bonds agrees thereby that if its proposal is accepted by the City (i) it shall accept such designation and (ii) it shall enter into a contractual relationship with all Participating Underwriters of the Bonds for purposes of assuring the receipt by each such Participating Underwriter of the Final Official Statement. Dated October 3, 2005 BY ORDER OF THE CITY COUNCIL Is! Melanie Mesko Lee City Clerk 1819087vl A-5 MEMO VI-7 To: Honorable Mayor and City council members From: Charlene A Stark, Finance Director Subject Resolutions and Recommendations for 2005 GO Improvement Bonds, Series 20058 Date: Sept 26, 2005 Attached (included in your packet) you will find the Recommendations for the issuance of $3,740,000 GO Municipal Building Refunding, Series 2005B, as prepared by the City's financial advisors, Springsted, Inc. These GO bonds will allow the City to purchase the Municipal building from the Housing and Redevelopment Authority (HRA). The City is currently leasing the building from the HRA. The bonds could be refinanced by the HRA for an approximate savings of $86,000, however because the City is buying the Municipal building and issuing its own bonds the savings are increased to $186.000. This is largely due to the type of bonds that can be issued by the City versus the HRA. Enclosed is a worksheet showing the effect of these bonds on the three Key Financial debt ratios that are a part of the debt management policy adopted last year. The rating of these bonds will take place in October with bid opening and award to take place on November 7th, 2005. Attached for Council approval is a Resolution providing for the Sale of these bonds, as prepared by the City's bond counsel, Mary Dyrseth of Briggs and Morgan. If you should have any questions, please feel free to contact me. Recommended Council Action Approve the attached Resolution providing for the sale of $3,740,000 GO Municipal Building Refunding, Series 2005B. EXTRACT OF MINUTES OF A MEETING OF THE CITY COUNCIL OF THE CITY OF HASTINGS, MINNESOTA HELD: October 3, 2005 Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Hastings, Dakota County, Minnesota, was duly held at the City Hall in said City on the 3rd day of October, 2005 at 7:00 o'clock P.M. for the purpose in part of authorizing the competitive negotiated sale of the $3,740,000 General Obligation Municipal Building Refunding, Series 2005B of said City. The following members were present: and the following were absent: Member introduced the following resolution and moved its adoption: RESOLUTION PROVIDING FOR THE COMPETITIVE NEOOTIA TED SALE OF $3,740,000 GENERAL OBLIGATION MUNICIPAL BUILDING REFUNDING BONDS, SERIES 2005B A. WHEREAS, the City Council of the City of Hastings, Minnesota, has heretofore detennined that it is necessary and expedient to issue its $3,740,000 General Obligation Municipal Building Refunding Bonds, Series 2005B (the "Bonds") to refund the February 1, 2006 through February 1, 2014 maturities of the Housing and Redevelopment Authority of the City of Hastings Municipal Building Revenue Refunding Bonds, Series 1998A dated August 1, 1998; and B. WHEREAS, the City has retained Springsted Incorporated, in Saint Paul, Minnesota ("Springsted"), as its independent financial advisor and is therefore authorized to sell these obligations by a competitive negotiated sale in accordance with Minnesota Statutes, Section 475.60, Subdivision 2(9); and NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hastings, Minnesota, as follows: 1. Authorization: Findings. The City Council hereby authorizes Springsted to solicit bids for the competitive negotiated sale of the Bonds. 1819098vl 2. Meeting~ Bid Opening. This City Council shall meet at the time and place specified in the Terms of Proposal attached hereto as Exhibit A for the purpose of considering sealed bids for, and awarding the sale of, the Bonds. The Administrator, or his designee, shall open bids at the time and place specified in such Terms of Proposal. 3. Terms of Proposal. The terms and conditions of the Bonds and the negotiation thereof are fully set forth in the "Terms of Proposal" attached hereto as Exhibit A and hereby approved and made a part hereof. 4. Official Statement. In connection with said competitive negotiated sale, the Administrator and other officers or employees of the City are hereby authorized to cooperate with Springsted and participate in the preparation of an official statement for the Bonds, and to execute and deliver it on behalf of the City upon its completion. The motion for the adoption of the foregoing resolution was duly seconded by member and, after full discussion thereof and upon a vote being taken thereon, the following voted in favor thereof: and the following voted against the same: Whereupon said resolution was declared duly passed and adopted. 1819098vl 2 STATE OF MINNESOTA COUNTY OF DAKOTA CITY OF HASTINGS I, the undersigned, being the duly qualified and acting Clerk of the City of Hastings, Minnesota, DO HEREBY CERTIFY that I have compared the attached and foregoing extract of minutes with the original thereof on file in my office, and that the same is a full, true and complete transcript of the minutes of a meeting of the City Council of said City, duly called and held on the date therein indicated, insofar as such minutes relate to the City's $3,740,000 General Obligation Municipal Building Refunding Bonds, Series 20058. WITNESS my hand this _ day of , 2005. Clerk 1819098vl 3 EXHIBIT A THE CITY HAS AUTHORIZED SPRlNGSTED INCORPORATED TO NEGOTIATE TmS ISSUE ON ITS BEHALF. PROPOSALS WILL BE RECEIVED ON THE FOLLOWING BASIS: TERMS OF PROPOSAL $3,740,000* CITY OF HASTINGS, MINNESOTA GENERAL OBLIGATION MUNICIPAL BUILDING REFUNDING BONDS, SERIES 2005B (BOOK ENTRY ONLY) Proposals for the Bonds will be received on Monday, November 7, 2005, until 12:00 Noon, Central Time, at the offices of Springsted Incorporated, 380 Jackson Street, Suite 300, Saint Paul, Minnesota, after which time they will be opened and tabulated. Consideration for award of the Bonds will be by the City Council at 7:00 P.M., Central Time, of the same day. SUBMISSION OF PROPOSALS Springsted will assume no liability for the inability of the bidder to reach Springsted prior to the time of sale specified above. All bidders are advised that each Proposal shall be deemed to constitute a contract between the bidder and the City to purchase the Bonds regardless of the manner in which the Proposal is submitted. (a) Sealed Biddin1!. Proposals may be submitted in a sealed envelope or by fax (651) 223-3046 to Springsted. Signed Proposals, without final price or coupons, may be submitted to Springsted prior to the time of sale. The bidder shall be responsible for submitting to Springsted the final Proposal price and coupons, by telephone (651) 223-3000 or fax (651) 223-3046 for inclusion in the submitted Proposal. OR (b) Electronic Bidd~. Notice is hereby given that electronic proposals will be received via PARIT . For purposes of the electronic bidding process, the time as maintained by P ARITY@ shall constitute the official time with respect to all Bids submitted to P ARITY@. Each bidder shall be solely responsible for making necessary arrangements to access P ARlTY@ for purposes of submitting its electronic Bid in a timely manner and in compliance with the requirements of the Terms of Proposal. Neither the City, its agents nor P ARITY@ shall have any duty or obligation to undertake registration to bid for any prospective bidder or to provide or ensure electronic access to any qualified prospective bidder, and neither the City, its agents nor P ARITY@ shall be responsible for a bidder's failure to register to bid or for any failure in the proper operation of, or have any liability A-I I 8 19098v I for any delays or interruptions of or any damages caused by the services of P ARITY@. The City is using the services of P ARITY@ solely as a communication mechanism to conduct the electronic bidding for the Bonds, and PARlTY@ is not an agent of the City. If any provisions of this T enns of Proposal conflict with information provided by P ARlTY@, this Terms of Proposal shall control. Further information about PARlTY@, including any fee charged, may be obtained from: PARITY@, 1359 Broadway, 2nd Floor, New York, New York 10018 Customer Support: (212) 849-5000 DETAILS OF THE BONDS The Bonds will be dated December 1, 2005, as the date of original issue, and will bear interest payable on February 1 and August 1 of each year, commencing August 1,2006. Interest will be computed on the basis of a 360-day year of twelve 30-day months. The Bonds will mature February 1 in the years and amounts as follows: 2007 $395,000 2008 $430,000 2009 $445,000 2010 $455,000 2011 $475,000 2012 $495,000 2013 $510,000 2014 $535,000 *The City reserves the right, after proposals are opened and prior to award, to increase or reduce the principal amount of the Bonds offered for sale. Any such increase or reduction will be made in multiples of $5, 000 in any of the maturities. In the event the principal amount of the Bonds is. increased or reduced, any premium offered or any discount taken by the successful bidder will be increased or reduced by a percentage equal to the percentage by which the principal amount of the Bonds is increased or reduced Proposals for the Bonds may contain a maturity schedule providing for a combination of serial bonds and term bonds. All term bonds shall be subject to mandatory sinking fund redemption and must conform to the maturity schedule set forth above at a price of par plus accrued interest to the date of redemption. In order to designate term bonds, the proposal must specify "Years of Term Maturities" in the spaces provided on the Proposal Form. BOOK ENTRY SYSTEM The Bonds will be issued by means of a book entry system with no physical distribution of Bonds made to the public. The Bonds will be issued in fully registered form and one Bond, A-2 I 8 19098v I representing the aggregate principal amount of the Bonds maturing in each year, will be registered in the name of Cede & Co. as nominee of The Depository Trust Company ("DTC"), New York, New York, which will act as securities depository of the Bonds. Individual purchases of the Bonds may be made in the principal amount of $5,000 or any multiple thereof of a single maturity through book entries made on the books and records of DTC and its participants. Principal and interest are payable by the registrar to DTC or its nominee as registered owner of the Bonds. Transfer of principal and interest payments to participants of OTC will be the responsibility of DTC; transfer of principal and interest payments to beneficial owners by participants will be the responsibility of such participants and other nominees of beneficial owners. The purchaser, as a condition of delivery of the Bonds, will be required to deposit the Bonds with DTC. REGISTRAR The City will name the registrar, which shall be subject to applicable SEC regulations. The City will pay for the services of the registrar. OPTIONAL REDEMPTION The Bonds will not be subject to payment in advance of their respective stated maturity dates. SECURITY AND PURPOSE The Bonds will be general obligations of the City for which the City will pledge its full faith and credit and power to levy direct general ad valorem taxes. The proceeds will be used to refund the February 1, 2006 through February 1, 2014 maturities of the Hastings Housing and Redevelopment Authority's Municipal Building Revenue Refunding Bonds, Series 1998A, dated August 1, 1998. TYPE OF PROPOSALS Proposals shall be for not less than $3,711,950 and accrued interest on the total principal amount of the Bonds. Proposals shall be accompanied by a Good Faith Deposit ("Deposit") in the form of a certified or cashier's check or a Financial Surety Bond in the amount of $37,400, payable to the order of the City. If a check is used, it must accompany the proposal. If a Financial Surety Bond is used, it must be from an insurance company licensed to issue such a bond in the State of Minnesota, and preapproved by the City. Such bond must be submitted to Springsted Incorporated prior to the opening of the proposals. The Financial Surety Bond must identify each underwriter whose Deposit is guaranteed by such Financial Surety Bond. If the Bonds are awarded to an underwriter using a Financial Surety Bond, then that purchaser is required to submit its Deposit to Springsted Incorporated in the form of a certified or cashier's check or wire transfer as instructed by Springsted Incorporated not later than 3 :30 P.M., Central Time, on the next business day following the award. If such Deposit is not received by that time, the Financial Surety Bond may be drawn by the City to satisfy the Deposit requirement. The Deposit received from the purchaser, the amount of which will be deducted at settlement and no interest will accme to the purchaser, will be deposited by the City. In the event the purchaser fails to comply with the accepted proposal, said amount will be retained by the City. No A-3 1819098vl proposal can be withdrawn or amended after the time set for receiving proposals unless the meeting of the City scheduled for award of the Bonds is adjourned, recessed, or continued to another date without award of the Bonds having been made. Rates shall be in integral multiples of 5/100 or 118 of 1%. Rates must be in level or ascending order. Bonds of the same maturity shall bear a single rate from the date of the Bonds to the date of maturity. No conditional proposals will be accepted. AWARD The Bonds will be awarded on the basis of the lowest interest rate to be determined on a true interest cost (TIC) basis. The City's computation of the interest rate of each proposal, in accordance with customary practice, will be controlling. The City will reserve the right to: (i) waive non-substantive informalities of any proposal or of matters relating to the receipt of proposals and award of the Bonds, (ii)reject all proposals without cause, and (iii) reject any proposal that the City determines to have failed to comply with the terms herein. BOND INSURANCE AT PURCHASER'S OPTION If the Bonds qualify for issuance of any policy of municipal bond insurance or commitment therefor at the option of the underwriter, the purchase of any such insurance policy or the issuance of any such commitment shall be at the sole option and expense of the purchaser of the Bonds. Any increased costs of issuance of the Bonds resulting from such purchase of insurance shall be paid by the purchaser, except that, if the City has requested and received a rating on the Bonds from a rating agency, the City will pay that rating fee. Any other rating agency fees shall be the responsibility of the purchaser. Failure of the municipal bond insurer to issue the policy after Bonds have been awarded to the purchaser shall not constitute cause for failure or refusal by the purchaser to accept delivery on the Bonds. CUSIP NUMBERS If the Bonds qualify for assignment of CUSIP numbers such numbers will be printed on the Bonds, but neither the failure to print such numbers on any Bond nor any error with respect thereto will constitute cause for failure or refusal by the purchaser to accept delivery of the Bonds. The CUSIP Service Bureau charge for the assignment of CUSIP identification numbers shall be paid by the purchaser. SETTLEMENT Within 40 days following the date of their award, the Bonds will be delivered without cost to the purchaser through DTC in New York, New York. Delivery will be subject to receipt by the purchaser of an approving legal opinion of Briggs and Morgan, Professional Association, of Saint Paul and Minneapolis, Minnesota, and of customary closing papers, including a no- litigation certificate. On the date of settlement, payment for the Bonds shall be made in federal, or equivalent, funds that shall be received at the offices of the City or its designee not later than A-4 1819098vl 12:00 Noon, Central Time. Unless compliance with the terms of payment for the Bonds has been made impossible by action of the City, or its agents, the purchaser shall be liable to the City for any loss suffered by the City by reason of the purchaser's non-compliance with said terms for payment. CONTINUING DISCLOSURE On the date of actual issuance and delivery of the Bonds, the City will execute and deliver a Continuing Disclosure Undertaking (the "Undertaking") whereunder the City will covenant for the benefit of the <>wners of the Bonds to provide certain financial and other information about the City and notices of certain occurrences to information repositories as specified in and required by SEC Rule 15c2-12(b)(5). OFFICIAL STATEMENT The City has authorized the preparation of an Official Statement containing pertinent information relative to the Bonds, and said Official Statement will serve as a nearly final Official Statement within the meaning of Rule 15c2-12 of the Securities and Exchange Commission. For copies of the Official Statement or for any additional information prior to sale, any prospective purchaser is referred to the Financial Advisor to the City, Springsted Incorporated, 380 Jackson Street, Suite 300, Saint Paul, Minnesota 55101, telephone (651) 223-3000. The Official Statement, when further supplemented by an addendum or addenda specifying the maturity dates, principal amounts and interest rates of the Bonds, together with any other information required by law, shall constitute a "Final Official Statement" of the City with respect to the Bonds, as that term is defined in Rule 15c2-12. By awarding the Bonds to any underwriter or underwriting syndicate submitting a proposal therefor, the City agrees that, no more than seven business days after the date of such award, it shall provide without cost to the senior managing underwriter of the syndicate to which the Bonds are awarded 150 copies of the Official Statement and the addendum or addenda described above. The City designates the senior managing underwriter of the syndicate to which the Bonds are awarded as its agent for purposes of distributing copies of the Final Official Statement to each Participating Underwriter. Any underwriter delivering a proposal with respect to the Bonds agrees thereby that if its proposal is accepted by the City (i) it shall accept such designation and (ii) it shall enter into a contractual relationship with all Participating Underwriters of the Bonds for purposes of assuring the receipt by each such Participating Underwriter of the Final Official Statement. Dated October 3, 2005 BY ORDER OF THE CITY COUNCIL Is! Melanie Mesko Lee City Clerk A-5 18 I 9098v I City of Hastings VI-6 & VI-7 Key Financial, Economic, and Debt Ratios 2005A Bond Issue 2005B Bond Issue With Both 05 With Both 05 Current and Refunding and Refunding Issues-06 Budget Issues-06 Budget Limit 2005 as 12/31/05 as of 12/31/05 (With Out Certificates) With Certificates) Total annual debt service for G.O. will not exceed 35% of total 2005/2006 budgeted expenditures. Debt service 2005 8,928,975 3,735,055 2006 8,914,752 4,364,430 4,364,430 $4,364,430 $4,364,430 Percentage Rate 14.650% 17.135% 17.135% 17.135% 17.135% Net Bonded debt outstanding will not exceed (3.5%) of Assessor's Market Value of taxable property Net Outstanding debt 49,422,195.00 27,884,729 28,607,948 29,912,948 $29,912,948 $30,287,948 Assesor's Market Value (04/pay 05) 1,412,062,700 1,412,062,700 1,412,062,700 1,412,062,700 1,412,062,700 1,412,062,700 Percentage 3.500% 1.975% 2.026% 2.118% 2.118% 2.145% Assesor's Market Value (05/pay 06) 1,630,346,200 1,630,346,200 1,630,346,200 1,630,346,200 Percentage 1.755% 1.835% 1.835% 1.858% Gross bonded debt will not exceed $1,800 per capita. Outstanding debt (G.O.) 27,020,000 32,415,000 33,720,000 33,720,000 34,095,000 Population 2005 estimated 21,847 21,847 21,847 21,847 21,847 $ Value $ 1,800 $ 1,237 $ 1 ,484 $ 1,543 $ 1,543 $ 1,561 Increases of the percentage rates for the debt ratios are higher then usual due to the fact that the municipal bldg debt is now city debt and not HRA debt. Revised 9/21/05 Memo VI-8 To: Mayor Werner and City Council From: Cecily Schrader, Planning Intern Date: October 3, 2005 Subject: Robert Abdo - Final Plat #2005-60 - THREE RIVERS PLACE - North Half of Block 2 - Phase I REQUEST Egan, Field & Nowak, Inc. on behalf of Robert Abdo seeks Final Plat approval of THREE RIVERS PLACE, a +/- 0.85 acre residential subdivision containing one lot of record and consisting of 40 condominium units. The Final Plat will replat four existing lots into one lot of record. The property is generally located south of 1st Street between Ramsey and Tyler Streets. RECOMMENDATION The Planning Commission reviewed this item at its September 26th meeting. The Commission voted 6-0 in favor of approval of the request subject to the conditions of the attached resolution with limited discussion. ATTACHMENTS . Resolution . Location Map . Final Plat . Preliminary Plat . Application PRELIMINARY PLAT APPROVAL The City Council approved the Preliminary Plat of THREE RIVERS PLACE on April 50\ 2005. The Final Plat is consistent with the Preliminary Plat, however there is a slight discrepancy in lot size dimensions between the Preliminary and Final plats. BACKGROUND INFORMATION Development Plan Development Plan approval for the entire Three Rivers Place Site was granted by the City Council on March 7, 2005. It serves as a master plan for site development by outlining uses, density, parking, and architectural style. Individual components ofthe plan must now come back before Planning Commission and City Council for formal platting and site plan approval, and reviewed to ensure conformance with the development plan. Heart of Hastings Master Plan Classification The property is part of the "Downtown Core Multi-Use District" as designated in the Heart of Hastings Master Plan. The Plan views the area as "primarily a retailing district. However, allowances for residential, office and services are not only historically appropriate but also enhance the vitality and economic viability of the downtown Core." The development plan includes both residential and retail uses, consistent with the Master Plan. Comprehensive Plan Classification The property is guided MXD - Mixed Use Development in the 2020 Comprehensive Plan. The proposed uses are consistent with the Comprehensive Plan. Zoning Classification The property was recently rezoned DC - Downtown Core. The DC district allows for a mix of both commercial and residential uses. Existing Use The ro e Location North Half Block 2 contains a home, barn and vacant brewe build in. Existin Use Pro osed Use Residential home, barn, and 4.5 story condominium vacant brewe buildin buildin Adjacent Zoning and Land Use The following land uses abut the property: Direction Existina Use Zonina Comp Plan North Mississippi River - Kings Cove F-W - Floodway Floodway East Tyler Street (Block 1) - Vacant HRA Property DC - Downtown Core MXD - Mixed South Downtown Businesses - Spiral Foods DC - Downtown Core MXD - Mixed - Graphic Design DC - Downtown Core MXD - Mixed - Three Rivers Office DC - Downtown Core MXD - Mixed West Ramsey Street (Block 3) - Parking Lot C-3 - Comm Reg Comm MXD - Mixed FINAL PLAT REVIEW Securing all Property Mr. Abdo presently owns approximately 75 percent of the site. The eastern 25 percent is owned by the Hastings Housing and Redevelopment Authority (HRA). The HRA will not close the sale of its portion of the site until Mr. Abdo has secured financing for the development. Mr. Abdo will need to acquire the HRA property before the City releases the Final Plat for recording. The HRA signatory block on the Final Plat shall be removed once Mr. Abdo acquires all the property on the site. Streets No new public streets are included as a part of this plat. All access drives would be privately owned and maintained. A homeowners association must be established to ensure maintenance and access to all property by the owners, and not the City. Grading, Drainage, Erosion Control, and Utility Plan The City's consultant engineer has reviewed the Grading, Drainage, Erosion Control, and Utility Plans. Approval of the Final Plat is subject to approval of the Grading, Drainage, Erosion Control and Utility Plans by the Public Works Director, and reimbursement for any fees involved in plan review. Park land Dedication Cash in lieu of land shall be paid to satisfy park dedication requirements. The current park dedication fee is $44,000 (40 units at $1,100 per unit). Park dedication must be paid prior to the recording of the Final Plat. Interceptor Sewer Fee Sewer Interceptor Fees shall be paid prior to the recording of the Final Plat. The current fee is $14,600 (40 units at $365 per unit). Tree Preservation Plan The construction plan will remove approximately 20 trees consisting of primarily box elder, elm, and spruce. The following information is needed prior to approval: 1) The project shall adhere to the tree preservation policy for tree removal at the discretion of the City Forester. HASTINGS CITY COUNCIL RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HASTINGS APPROVING THE FINAL PLAT OF THREE RIVERS PLACE Council member adoption: introduced the following Resolution and moved its WHEREAS, Egan, Field and Nowak have requested approval for the .Final Plat of THREE RIVERS PLACE, a residential subdivision consisting of four lots of record on property legally described as Lots One, Two, Three and Four, Block Two, Town of Hastings, Dakota County, Minnesota; and WHEREAS, The Final Plat is consistent with the Preliminary Plat of THREE RIVERS PLACE, as approved by the City Council on April 5th, 2005; and WHEREAS, The Planning Commission reviewed the Final Plat at the September 26,2005 meeting, and recommends approval. NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL AS FOLLOWS: The Final Plat of THREE RIVERS PLACE is approved subject to the following conditions: 1) Adherence to the approved Preliminary Plat and conditions of approval. 2) Final approval of the development grading and utility plans by the City of Hastings. The applicant shall be liable for any costs involved in consultant review of the plans. 3) Execution of a development agreement to memorialize the conditions of the plat and to establish any applicable escrow amounts to guarantee the completion of platting activities 4) Any uncompleted site work (including landscaping) must be escrowed at 125 percent of the estimated value prior to issuance of a certificate of occupancy. 5) Submission of an electronic copy of all plan sets (TIF, PDF, or similar format) prior to release of the Final Plat mylars for recording. 6) The Final Plat shall be recorded with Dakota County within 90 days of approval by the City Council, or the approval is null and void. 7) A declaration of covenants, conditions and restrictions or the equivalent document shall be submitted for review and approval by the City before release of the final plat mylars for recording to ensure maintenance of open space, median plantings, cul-de-sac plantings, common drives, and common utilities. The declaration shall include, but is not limited to, the following: a) A statement requiring the deeds, leases or documents of conveyance affecting buildings, units, parcels, tracts, townhouses, or apartments be subject to the terms of the declaration. b) A provision for the formation of a property owners association or corporation and that all owners must be members of said association or corporation which may maintain all properties and common areas in good repair and which may assess individual property owners proportionate shares of joint or common costs. The association or corporation must remain in effect and may not be terminated or disbanded. c) Membership in the association shall be mandatory for each owner and any successive buyer. d) Any open space restrictions must be permanent and may not be changed or modified without city approval. e) The association is responsible for liability insurance, local taxes and the maintenance of the open space facilities deeded to it. f) Property owners are responsible for their pro-rata share of the cost of the association by means of an assessment to be levied by the association which meet the requirements for becoming a lien on the property in accordance with Minnesota Statutes. g) The association may adjust the assessment to meet changing needs. 8) Cash in lieu of land shall be paid to satisfy park dedication requirements in the amount of $44,000 (40 units at $1,100 per unit). Park dedication must be paid prior to recording of the Final Plat. 9) Sewer interceptor fees in the amount of $14,600 (40 units at $365 per unit) shall be paid prior to recording of the Final Plat. 10)Mr. Abdo and the HRA must finalize the sale of Lot 1, Block 2 and the east one foot of Lot 2, Block 2 before the City releases the Final Plat for recording. Council member moved a second to this resolution. Adopted by the Hastings City Council on October 3rd, 2005 by the following vote: Ayes: Nays: Absent: Michael D. Werner, Mayor ATTEST: Melanie Mesko Lee, City Clerk (City Seal) I HEREBY CERTIFY that the above is a true and correct copy of resolution presented to and adopted by the City of Hastings, County of Dakota, Minnesota, on October 3, 2005, as disclosed by the records of the City of Hastings on file and of record in the office. 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'11,2 I'"~",,,..,," -.......... ........... lllio ........-.....~........)J': ., "l.>." l~. ~ ~ ..,/ :a SAN Mrl ~ it / 'I"~ I · 'f A~ \\, I ", " .~ r I 1; ,~ ~ ~ " I .,~ , i~ / o::i .. ..: It! ~ -tc1()o S--6 0 LAND USE APPLICATION - CITY OF HASTINGS PLANNING DEPT 101 4th St E, Hastings, MN 55033 - Phone: 651.480.2350 - Fax: 651.437.7082 . , Address of Property: t5,sr fiLs?" S~~T g~ R""",sEl" f 7Y(.~ Legal Description of Property: 1.,,1 I J 2.; ~)r Bld/k'? 'f;.,u~~ "',9 '-k~h''l> Phone: Fax: Email: I Applicant Name: et;.m;. HELD i ~UI~ JC Address: 7'f/S- ""If'{ 84.,-.-.. 9~ ~- ;;~;:: ~~7 . qSZ- SCf(.- ~g~ '#lord @ e-<:>", ~UN~Y . c.o~ Phone: Fax: Email: Property Owner: ;(obear /!. ;(J.hdo Address: .7/ ~ Ah~57i4~ We:s'l" IJJf/~/ /ll/fl ~{42- 6/;;2. - 33:3 - 1S"';l--6 h I 2- - BLfJ-- - 2-b 0 e j(o...bclo Il.lLbdoa...hck . ~ Description of Request F/#11L PIA.., ApP,e'l>u.., L If requesting site plan review of multi-family units (three or more attached), are the units intended to be for sale or rental units? NJ4. . . Check Applicable Line(s) Please Note! AU Fees and Escrows are due at time of application. Rezone $500 Minor Subdivision $500 X Final Plat $600e, Special Use Permit $500 Variance $250 Comp Plan Amend. $500 Vacation $400 Lot Split/Lot Line Adj. $50 House Move $500 Annexation $500 plus legal expenses Prelim Plat $500 + escrow EA W $500 plus $1,000 escrow Site Plan $500 + escrow Please see reverse side for escrow amounts required. Total Amount Due: $ 'tL:>. OC) Make Checks payable to City of Hastings. L~(f. Nord, 9r~:SI<:l~h + Applicant Name and Title - Please Print OFFICIAL us~~}' I ~ ( . File # 0tJ() ') -bU Rec'd By: -::::J lJ' II Z M ~'l Fee Paid.: -.eLJ-{ D Receipt # Please ensure that all copies of required documents are attached. See reverse side of this ap catio~r information. . J' ~ . 117 tt:JO~ /C1>be rr- ? Ii/;tlo ~-/7-()~ plicant Signature Date Owner Signature ~/M Owner Name - Please Print Date DateRec'd: <:6/tff! oS- App. Complete 03/l8/05 Memo VI-9 To: Mayor Werner and City Council From: Kris Jenson, Associate Planner Date: 3 October, 2005 Subject: First Reading - Order Public Hearing - City of Hastings -Zoning Ordinance Amendment #2005-44 - Amend Section 10.08, Sign Ordinance REQUEST The City Council is asked to approve the first reading and order a public hearing regarding proposed changes to Section 10.08 of the Zoning Ordinance, Signs. Over the summer, Staff has been working on some revisions to the Sign Ordinance, with input from the Planning Commission and the Chamber of Commerce. On September 26, the Planning Commission held a public hearing on this matter. No one from the public spoke at the hearing. The Commission recommended approval of the proposed ordinance on a 6-0 vote. BACKGROUND The sign ordinance currently permits banners and other such signage without a permit with the understanding that these signs are temporary in nature. No definition for the term temporary is given, however and there are instances in which business have put up banners that have been in place for several years, circumventing the permanent sign requirements. The Planning Department recognizes the value of banners and other temporary signage for businesses to advertise special events and the like. The intent of this ordinance is not to ban the banners, but to place a reasonable timeframe on their use. Projecting signs have been added as permitted signs within the commercial and office districts. The regulations for such signs are slightly different than the projecting sign regulations for the East 2nd Street Historic District, as they are more in line with the projecting signs that were placed at Schoolhouse Square. It should also be noted that the sign ordinance format has been modified to not be so repetitive. A chart has been added with sign size information for all districts. Previously, this information was included with the text under each district. While the code may look different, the actual changes are still minor overall. There are some other minor language changes that are housekeeping in nature - replacing Community Development Division with Planning Department, for instance. ATTACHMENTS · Ordinance Amendment ORDINANCE NO. , SECOND SERIES AN ORDINANCE OF THE CITY OF HASTINGS, MINNESOTA AMENDING CHAPTER 10, SECTION 10.08, OF THE HASTINGS CITY CODE PERTAINING TO: SECTION 10.08. SIGN ORDINANCE SUBD 1. General Provisions A. Purpose: The purpose of these provisions is to: 1. Establish standards that would permit businesses in the city a reasonable and equitable opportunity to advertise. 2. Preserve and promote civic beauty and not allow signs that would detract from this purpose because of unusual size, shape, height, location, condition or illumination. 3. Insure that signs shall not create a safety hazard. 4. Preserve and protect the value of land and buildings and also preserve and protect landscapes. B. Definitions: See Section 10.02 (DEFINITIONS). C. General: The following are minimum requirements: 1. All signs shall be erected or installed according to state building and electrical codes. Furthermore, all electrical signs shall require underground wiring. 2. All signs/sign structures shall be maintained in safe and orderly condition with the areas around them kept free from debris, bushes, high grasslweeds or anything else that would be a nuisance. 3. Address signs that are clearly legible from the street which access is gained shall be required for each principal structure, except in non- sewered areas where addresses shall be affixed and visible from both sides of the mailbox and/or a separate structure visible from the access or street. 4. Illuminated signs shall be designed so as not to be obtrusive to adjacent property or to passing motorists on private or public right of ways. 5. Except as otherwise regulated herein, the minimum setback from property lines for all signs may be zero feet provided that no portion of the sign extends into public right of way. At no time shall a sian be permitted to extend into a Minnesota Department of Transportation riaht of way. Sians above 30" in heiaht may not be placed within the vision trianale. which is measured bv 25' in either direction of an intersection at the edae of the street. or within anv easement. 6. Signs permitted by this section shall be designed and constructed to resist wind and seismic forces as specified in the 1982 Uniform Sign Code. 7. Roof Signs. To provide reasonable flexibility in respect to the sign regulations set forth in this section, the City Council may approve an application for a roof sign where an exception would be consistent with the intent of these regulations, in cases where the applicant demonstrates practical difficulties in using a wall sign or freestanding sign. However, no roof sign shall exceed in size the district requirements for freestanding signs. If the City Council approves a roof sign, the area of the roof sign may be subtracted from the allowable freestanding and/or wall signage allowed for the property and/or building. 8. Portable signs are allowed in all commercial districts, except within the Downtown Overlay District, in addition to permanent signs, only by temporary permit issued by the Community Development Division Plannina Department according to provisions established under Subdivision 5 of this Section. Portable signs may not exceed 32 square feet in size or six feet in height. The length of permits for portable signs shall be either 15 or 30 days. Permits for portable signs may be obtained for no more than 60 days per legal parcel per year. Only one portable sign per legal parcel may be permitted at a time. Portable signs may not be situated within any public street right-of- way or easement. Temporary Portable sign permit fees shall be established by resolution of City Council. SUBD. 2. Prohibited Signs and Sign Structures A. No sign shall be located within or over a public right of way unless otherwise specifically permitted by this section or the City Council. B. No illuminated flashing or revolving signs shall be permitted except movie theaters, time and temperature provided such signs are designed so as not to be obtrusive to adjacent property or to passing motorists on private or public right of ways. Furthermore, movie theaters with illuminated flashing or revolving signs shall use light bulbs that are 25 watts or less and shall not be operated between midnight and 6:00 a.m. C. No sign shall be erected or maintained in a way that obstructs, obscure~ or otherwise physically interfere~ with an official traffic sign, signal/device or driver's view of approaching, merging or intersecting traffic. D. No sign shall be erected or maintained which imitates or resembles any official traffic sign, signal or device. Furthermore, no sign shall contain such wording including, but not limited to, "stop," "warning" or "caution" which may be confused with traffic signing or controls unless such signs are approved by the City. E. No sign shall be painted or placed on a fence, utility pole, tree or other like structure except those signs that provide public information concerning a school, city, county, state or federal event. F. No sign shall be made of paper, cardboard or similar material and attached directly to a building. G. No sign/structure shall be placed that will obstruct safe access to doors, windows or fire escapes. H. No sign shall be supported by guy wires. I. No sign shall be placed on a rooftop or project above the roof line when attached to a structure except as may be permitted by the City Council under Subd. 1, of this section. J. Any sign not expressly permitted by the provisions of Section 10.08. Source: Ordinance No. 485 Second Series Effective Date: February 3,2003 SUBD. 3. Signs Permitted without a Permit A. Traffic signs as approved by the Public Works Director. B. Public signs as approved by the City of Hastings. C. Election/campaign signs on private property provided such signs are posted no sooner than 100 days before a city, school, county, state or federal election and removed within 10 days following an election. No election signs shall be affixed to utility poles. D. Real estate, lease and rental signs not more than 15 square feet for residentially zoned property and 32 square feet for non-residentially zoned property provided only one sign per street frontage upon which the property to be sold or leased abuts. E. Open house signs no larger than five square feet that state that a particular home, commercial, industrial or public institutional structure will be open for public inspection for a limited number of hours on a specific day. Said signs may be placed in the city boulevard area on the same day of the open house and only during the open house. F. One temporary, on-site construction sign for a residential development provided a final plat has been filed. Said sign shall not exceed 100 square feet in size, 10 feet in height and must be located on a vacant lot or lot with a model home within the subdivision at least 10 feet from the nearest property line. Furthermore, said sign shall be removed when 90 percent of single family or 75 percent of multiple family lots are sold. Construction trailers may be placed in close proximity to support construction of the site. Placement and/or use of the trailers solelv for adverti~ing shall be prohibited. G. One temporary, on-site construction sign for a commercial, industrial or public institution development provided a building permit has been issued. Such sign shall not exceed 100 square feet in size, 10 feet in height and shall be removed before any building in the project is occupied. Where a building permit or certificate of occupancy is not required for a construction project including, but not limited to, landscaping projects, one on-site sign not to exceed 25 square feet in size and 10 feet in height may be allowed up to seven days. Construction trailers may be placed in close proximity to support construction of the site. Placement and/or use of the trailers solely for advertisino shall be prohibited. H. Name plate signs displaying only the name or address of the owner not to exceed two square feet. I. Garage/rummage sale signs on private property not to exceed four square feet in size and to be removed the same day the sale ends. J. No trespass/no hunting and similar signs not to exceed two square feet in size may be placed on private property. K. Temoorarv ribbons, banners, pennants, and similar devices are allowed in commercial, industrial and public institution districts. Such devices Bfa intonded to be temporary and shall be removed if they become torn, discolored or in any way damaged to modify their original appearance;.,saiEi devices shall be removed. Businesses and/or propertv owners utilizino these temporary devices that include advertisino and/or a messaoe shall be allowed 90 davs per year. Only one device shall be used at a time. and the maximum size of said device shall be eQual to or less than the monument sion standards for the district in which the site is located. or in the case ofthe East 2nd Street Historic District or Downtown Core District. eQual or less than the wall sion standards. L. Temporary holiday signs or displays relating noncommercial messages associated with national, state or local holidays or festivals. M. One temporary seasonal farm products sales sign not to exceed 32 square feet in size. N. Flags or insignia of any government. SUBD. 4. Signs Requiring a Permit A. Unless otherwise noted. the followino reoulations apply to all zonino districts. 1. One monument sion for each principal structure. unified development or leoal parcel. whichever is more restrictive. Lots adiacent to more than one street may have one (1) sion per street frontaoe. In no case shall secondary signs exceed 50 SQuare feet in size or six (6) feet in heiaht. 2. Wall. Canopy. Proiectino or MarQuee. Except as otherwise noted. the amount of sianaae oermitted is based on the wall to which the sian will be attached. Sian heiahts shall not exceed the top of the parapet wall or. if there is no parapet wall. sion heioht shall not exceed heioht of eaves. 3. On-Site Directional Sians. To direct vehicular and pedestrian traffic in a safe and convenient manner. directional sians are permitted. provided the sian does not exceed the sizes indicated in Fiaure 1. The number and location of directional sians will be determined throuah sian permit review. 4. Figure 1 illustrates the allowed amounts of sianaae permitted in the various districts. Monument Wall Max size Clearance Max. Dist. from bid Directionals Monument Wall Max size Clearance Max. Dist. from bid Directionals Fiaure 1 A R P-I 5 ft. 50 s . ft. Bin. Greater of 40 s . ft or 5% of wall area N/A N/A 8 ft. 4 ft. 8ft. 4 ft. DC N/A N/A N/A Subd. 4E 8 ft. 2.5 ft. N/A N/A MultiDle OccUDant Bid 20 ft. 100 s . ft. 24 in. 8ft. 4 ft. B. "A", "R" and "P-I" Districts: 1. Pro Residential developments with six or more sinale familv or multiple familv dwellina units mav have one monument identification sian per 4 ft. C-3 Greater of 40 s . ft or 5% of wall area 8ft. 4 ft. the sizes indicated in Fiaure 1. One monument identification sign not to exceed 50 Gquaro feet in size or fi':o feet in height for residontial de'/elopments with six or more single family or mbJltiple family d~/telling tffiit&:. 2. fi Churches. public or orivate schools. hospitals. and residential care facilities are permitted one monument identification for the purpose of displavina the name of the institution and it's activities or services. One monument iaentifioation sign not to exooea 50 square feet in size or fi'.~e feet in height for each church, public or parochial school, hospital and r.esiaential car-e facility. Such sign shall be solely for the pUFpose of displaying the name of the institution and its activities or services. 3. On-Site Directional Sians are permitted for churches. public or private schools. hospital. residential care facility. or aovernmentlpublic institutions. B. "C-1" and "0-1" Districts: 1. Sians as permitted per Subd. 4A. One mORument sign for each principal structure or legal parcel, 'lIhiche'Jer is more restrictive, not to exceed 50 square feet in size or 6 feet in height. 2. Lots adiacent to more than one street mav have one (1) sian per street frontaae. In no case shall secondary sians exceed 50 SQuare feet in size or six (6) feet in heiaht. 'Nail, Canopy, or MarqloJee. Total sign area on anyone siae of a building may not e)(ceed five percent (5%) of the building fac;ade on which the sign is ereQted, or forty (40) square feet, '_&.'hichever is greater. Sign heights shall not exceed the top of the parapot wall or, if there is no parapet wall, sign height shall not exceed height of eaves. C. "C-2" District: 1. Sians as permitted per Subd. 4A. One mOAument sign for each principle structloJre or legal parcel, whichever is more restrictive, hO'Never, lots adjacent to more than one str-eet may ha\"e ORe (1) sign per str-eet frontage. Signs shall not exceed 50 square feet in size or 6 feet in height. 2. Lots adiacent to more than one street mav have one (1) sian per street frontaae. In no case shall secondary sians exceed 50 SQuare feet in size or six (6) feet in heiaht. 3. Additional monument signs permitted for Automobile Dealerships: a One monument sign not to exceed 50 square feet or 6 feet in height for advertisement of sale of pre-owned automobiles. b. One monument sign not to exceed 50 square feet or 6 feet in height for each additional new automobile product line (automobile make) sold on the premises. '_'Vall, Canopy, or Mar:quee. Total sign ar:ea on anyone side of a building may not C>>EOOeQ fi~ percent (5%) of the building fac;ade on which the sign is ereQted, or forty (40) square feet, '_&Jhichever is greater. Sign height shall not exceed the top of the parapet '''XlII or, if there is no parapet wall, sign height shall not exceed height of ea'les. D. "C-3" District: 1. Sians as permitted per Subd. 4A.Single Occupant Building a. One monument sign for each principal structure, unified development or legal parcel, ':.~hiohever is more restricti'.:e, hO'A~ver, lots adjacent to more than one street may have one (1) sign per str-eet frontage. Signs shall not exceed fifty (50) square foet in area per sign with a maximum height of six (6) feet.: b. 'Nail, Canopy, or Marquee Total sign area on any side of a building may not exceed five (5) percent of the building faQade on 'Nhich the sign is erected, or forty (10) square feet, ':Jhiche'Jer is greater. Sign height shall not exceed the top of parapet \..~all or, if there is no parapet '1.';311, sign height shall not exceed height of ea'.~es. 2. Lots adiacent to more than one street may have one (1) sian per street frontaae. In no case shall secondary sians exceed 50 SQuare feet in size or six (6) feet in height. Multiple Oocupant Building a. Area Identification. One (1) monument sign may be er-ected on a-tet- The sign shall not exceed one hundred (100) square feet in area nor be higher than ten (10) feet. Monument signs may include the name of the development and up to four (4) tenants of the development. b. Occupant Identification. Sign area may not exceed fi'.~e (5) percent of the building facade on ....'hich the sign is erected, or forty (40) square feet, 'Nhichever is greater. For purposes of calculating area, the building itself shall be used. c. 'Nail signs shall be erected within the leasehold and theirv:idth shall not extend to any point less than one (1) foot from the leasehold boundary. d. Sign height shall not exceed the top of parapet 'Nail or, of there is no pampet wall, sign height shall not exceed height of eaves. 3. Those properties located within the East 2nd Street Historic District are subiect to the reaulations of Subd. 4G. On Site Directional Signs. To direct \'ehicular and pedestrian tmffic in a safe and con'Jenient manner, directional signs are permitted, pro':ided the sign does not exceed four (4) feet in height and two (2) square feet in size. The number and location of directional signs will be determined through sign permit re.:iew. E. "C-4" Districts: 1. Sians as permitted per Subd. 4A.Single Occupant Building a. Under 100,000 square feet One monument sign for each prinoipal structure, unified development of legal parcel, whiche'.:er is more r:estricti....e, howe':er, lots adjacent to mor-e than one stroet may have one (1) sign per streot frontage. Signs shall not e)(ceed fifty (50) square feet in area per sign with a maximum height of six (6) feet. b. Over 100,000 square feet One Monument sign for each principal structure, unified development or legal parcel, 'Nhiohever is more restrictive, however, lots adjacent to more than one street may have one (1) sign per str:eet frontage. Primary sign shall not exoeed seventy fi':e (75) square feet in area per sign ';,'ith a maximum height of fifteen (15) feet, and a seoondary street frontage sign shall not exceed fifty (50) square feet in area per sign with a maximum height of six (6) feet,. o. 'Nail, Canopy, or Marquee Total sign area on any side of a building may not exceed fi\'e (5) percent of the building fayade on ~::hich the sign is erected, or forty (40) square feet, whiohe'/er is greater. Sign height shall not exceed the top of parapet 'Nail or, if there is no parapet 'JlQII' sign height shall not exceed height of eaves. 2. Lots adiacent to more than one street may have one (1) sign per street frontage. In no case shall secondary sions exceed 50 SQuare feet in size or six (6) feet in height. Multiple Oooupant Building a. One monument sign for each principal struoture, unified development or legal parcel, '.a:hichever is more restrictive, hCYNever, lots adjacent to more than one street may have one (1) sign per str-eet frontage. Primary sign shall not exceed one hundred (100) square feet in area per sign ,.\'ith a maximum height of w:enty (20) feet, and a secondary street frontage sign shall not exceed fifty (50) square feet in area per sign '::ith a maximum height of six (6) feet. Monument signs may include the name of the development and up to four (4) tenants of the development. b. Occupant Identifioation. Sign area may not exceed five (5) percent of the building fayade on which the sign is erected, or forty (40) square feet, 'o\'hiche':er is greater. For purposes of oaloulating area, the building itself shall be used. The building faQade of the leasehold shall not include the area of any canopy. o. \^lall signs shall be ereoted within the leasehold and their width shall not extend to any point less than one (1) foot from the leasehold boundary. d. Sign height shall not exoeed the top of parapet wall or, if there is no parapet 'Nail, sign height shall not exoeed height of eaves. 3. Movie Theatres. The primary wall sign may not exceed ten (10) percent of the building fa~ade on which the sign is erected. Secondary signs on the other building facades may not exceed five (5) percent ofthe building facade on which the sign is erected, orforty (40) square feet, whichever is greater. 4. On Site Direotional Signs. To direct '/ehioular and pedestrian traffio in a safe and con'/enient manner, directional signs are permitted, provided the sign does not exceed four (4) feet in height and two (2) square feet in size. The number and location of directional signs ':JiII be determined through sign permit revie\..'. F. "1-1" and "1-2" Districts: 1. Sians as permitted per Subd. 4A.One monument sign for each principal structure or legal parcel, 'Nhichever is more restricthfe, not to exceed 60 square feet in size and 6 feet in height. 2. 'Nail Canopy, or Mar-quee total sign area on any side of a building may not exceed five (6) percent of the building fac;ade on which the sign is ereoted, or forty (40) square feet, whichever is greater. Sign height shall not exceed the top of parapet wall or, if ther.e is no parapet '-.Jall, sign height shall not exceed height of ea'les. 3. On site directional signs for directing vehioular or pedestrian traffio in a safe and con\~enient manner are permitted provided the sign does not exoeed four (4) feet in height and two (2) square feet in size. The number and 10C3tion '.vill be determined through sign permit re\'ie\\'. G. "Dewnte"-lm" <Nerlay Distriet DC- Downtown Core and East 2nd Street Historic District: 1. The "DO'::ntov.~n" Overlay District as established in this or-dinance has a unique and historic character. Downtown Hastings is a remarkably intact and compact example of commercial architecture from the 1860's to the 1920's. This historic character is considered an important asset of "Downtown" and, therefore, it is the intent of the Sign Section that this character be preserved. To accomplish this objective, all permanent signage within the "Downto'lm" O\'erlay District East 2nd Street Historic District or on property zoned DC Downtown Core shall comply with the following requirements and guidelines: a. Wall signs not to exceed two square feet per linear foot of building frontage. The size of a sign should be appropriate to the building. b. Signs should not cover up the traditional design elements of a building as identified in the following sketch: 1. When feasible signage shall be at traditional locations including: painted inside the windows, door pane or transom pane; flush on the storefront cornice or lintel; letters painted or attached directly on the cornice or lintel; mounted flush between the lintel and second floor windows. c. The style, colors, lettering and materials of the sign should reflect the age of the building. Examples may be found in old photographs and surviving signs. d. Contrast between a dark background and light lettering, or vice versa, is more important than size. The lettering style should be chosen for its legibility. e. Plastic, aluminum and back lit signs are not usually appropriate on older buildings because of their materials, colors, size and style of lettering. The content and logo of corporate and product signs can be transferred to more traditional materials and styles of sign. f. Signage shall be permitted on canvas or treated cloth awnings where they are compatible with the age of the building and character of "Downtown". g. Projecting signs are permitted within the East 2M Street Historic District upon approval of the Heritage Preservation Commission. The signs must conform witR to the following: i. Minimum height above grade is eight (8) feet. Maximum height above grade is 11' for the sign, and 12' for the bracket. ii. Sign may not project more than two and one-half (2.5) feet from the face of the building. iii. Total sign face may not exceed six (6) square feet. iv. Materials must be wood and/or metal. Plastic signs are not permitted. v. Projecting signs may not be lit, internally or externally. VI. Plans must be submitted to show how the sign will be anchored to the building and masonry. vii. Only one projecting sign permitted per business 9f building. viii. Signs must be advertising a specific business name, not a generic product. ix. The sign area of the projecting sign comes off the total signage allowed for the building under these Downtown Overlay District requirements. 2. All signs proposed to be constructed '.\'ithin the "DO':mtown" Overlay Distriot on properties that are designated as Heritage Preservation Sites or are in a Historic District are subject to approval by the Heritage Preservation Commission. 3. Freestanding signs are prohibited in the "DowntCYt.~n" Overlay Distriot East 2nd Street Historic District or on properties zoned DC Downtown Core. SUBD. 5. PERMIT REQUIREMENTS. A. Except as otherwise provided in this section, no sign or structure shall be erected, constructed, altered, rebuilt or relocated until a permit has been issued by the City. B. Sign applications are available from the Commlolnity De'lelopment Division Plannina Department. The applicant shall include sign dimensions, height, colors, construction materials, method of anchoring, content, and location. A sketch or photograph of the proposed sign is required and a site plan that adequately illustrates the location of the sign. In addition, the application shall include the location and size of all other signs at the subject property/development. C. Once a completed sign application is filed with the Community Development Division Plannina Department, staff shall review the plans and specifications for the proposed sign(s). If the proposed sign(s) meets ordinance requirements, the building code and all other laws and ordinances of the City, a sign permit will be approved. D. The required fee as established by resolution of the City Council shall be paid to the City before issuance of a sign permit. SUBD. 6. NONCONFORMING AND ILLEGAL SIGNS. A. Any sign legally existing on the effective date of this ordinance that does not conform to the requirements set forth in this ordinance shall become a nonconforming use and/or structure. Except as otherwise provided in this section, nonconforming signs shall be allowed to continue, but shall not be rebuilt, relocated, replaced or altered without being brought into compliance with all the requirements of this ordinance. Furthermore, nonconforming signs are subject to the provisions contained at Section 10.06. B. Any sign that is violation of this ordinance shall be removed or altered to comply with this section. C. Maintenance of existing signs, including the replacement offaceplates ofthe same size, shall be permitted on non-conforming signs. D. Temporary ribbons. banners. pennants. and similar devices that are in use as of the adoption of this ordinance must complv with the provisions of Subd. 3k of this section. ALL OTHER SECTIONS SHALL REMAIN UNCHANGED ADOPTED by the Hastings City Council on this day of October, 2005. Michael D. Werner, Mayor ATTEST: Melanie Mesko Lee, City Clerk I HEREBY CERTIFY that the above is a true and correct copy of an ordinance presented to and adopted by the City of Hastings, County of Dakota, Minnesota, on the of , 2.005, as disclosed by the records of the City of Hastings on file and of record in the office. Melanie Mesko Lee, City Clerk (SEAL) Memo VI-tO To: Mayor Werner and City Council From: John Hinzman, Planning Director Date: October 3, 2005 Subject: Resolution: Grant Approval Extension - Site Plan\Special Use Permit #2004-12 - Schoolhouse Square 3rd Addition Condominiums REQUEST The City Council is asked to adopt the attached resolution granting an extension to the Site Plan and Special Use Permit Approval to construct 57 condominium units as part of Schoolhouse Square 3rd Addition. Approval would be extended until December 31,2006 HISTORY The City Council approved the original project on April 5, 2004. Approval was subject to an 18 month sunset clause set to expire on October 5, 2005. The approval will be null and void if the extension is not granted. RECOMMENDATION Staff recommends approval of the extension ATTACHMENTS . Resolution . Site Plan . Extension Request Letter HASTINGS CITY COUNCIL RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HASTINGS AMENDING RESOLUTION NO. 04-09-04 BY GRANTING AN EXTENSION TO THE SUNSET CLAUSE PROVISION FOR THE SPECIAL USE PERMIT AND SITE PLAN OF SCHOOLHOUSE PARTNERS TO CONSTRUCT A 57 UNIT CONDOMINIUM BUILDING EXCEEDING 40 FEET IN HEIGHT IN THE R-5 ZONING DISTRICT ON LOT 1, BLOCK 1, SCHOOLHOUSE SQUARE 3RD ADDITION Council member moved its adoption: introduced the following Resolution and WHEREAS, On April 5, 2004 the City Council of the City of Hastings adopted Resolution No. 04-09-04 approving the Special Use Permit and Site Plan for construction of a 57 unit condominium building on Lot 1, Block 1, SCHOOLHOUSE SQUARE 3RD ADDITION subject to 17 conditions of approval; and WHEREAS, Schoolhouse Partners, owner ofthe project, request to modify Condition No. 14 of Resolution No. 04-09-04, which states as follows: Approval is subject to a Sunset Clause; if significant progress is not made towards construction of the proposal within 18 months of City Council approval, the approval is null and void. NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HASTINGS AS FOLLOWS: That the City Council hereby agrees to modify Condition No. 14 of Resolution No. 04-09-04 as follows: Approval is subject to a Sunset Clause; if significant progress is not made towards construction of the proposal by December 31, 2006, the approval is null and void. All other Conditions ofthe Resolution shall remain effective. Council member moved a second to this resolution and upon being put to a vote adopted by _ present. Ayes: _ Nays:_ Absent: ATTEST: Michael D. Werner, Mayor Melanie Mesko Lee City Clerk I HEREBY CERTIFY that the above is a true and correct copy of resolution presented to and adopted by the City of Hastings, County of Dakota, Minnesota, on the 3rd day of October, 2005, as disclosed by the records ofthe City of Hastings on file and of record in the office. Melanie Mesko Lee City Clerk ( SEAL) This instrument drafted by: City of Hastings (JWH) 101 4th St. East Hastings, MN 55033 . ~ I I I :7I8LFi" *-, "'J) I' r'. 7">\ S [;" Ij:;, <:. ~~ ~Z- --E . I j r::: I 0 , ! ; ;- z LJ'1z \"f1 L____u US f-i!CHW" }'NO .~~--~~=::::===~~ - VEfi'MIUION ';Tfi'lFl .. . :: 17;. -~~~~~, -\ ' p"M:;n- .:JRfTT (ONE WA }'j i':.; / -~-I o \JIm -< -im mr ..!il ~~ -! i ~ ~ " n ~ ~ !! !. E . . il ,. !t ~ Schoolhouse Square al~ >r;::.;, !;!j ~~c: 1"1: :ci'" ~~~~ ';0;.: a~ tljE:: ;'i:;:~ n",_ @;:;:~ O-!~ ~!i cn~m tit! r ! r f w~ ~~~ ~~~ 2~~ "'''lI~ %:I ~~ .~ ;e=i ~~ ~~ i:- ~ ? ~ . ~ ~i~2~ Hastings, Minnesota SCHOOLHOUSE PARTNERS, LLC 3030 Granada Avenue North Suite A Oakdale, Minnesota 55128 Phone:651-777-6869 Fax:651-777-8007 September 15,2005 Mr. John Hinzman City Planner City of Hastings 101 East 4TH Street Hastings, MN 55033 Re: Schoolhouse Square Dear Mr. Hinzman, We are in receipt of your letter dated September 8, 2005 pertaining to the "Sunset Clause" on the construction of the 57 unit condominium building at Schoolhouse Square. At this time we wish to extend this approval through 2006 in order to allow sufficient time for our marketing efforts to produce sales that will justify the start of construction. And, although our progress in this regard has been somewhat favorable, the changing real estate market and the additional costs associated with winter construction have made us cautious about starting the project this fall. Please advise us as to the specific date during which the City Council will address this issue and do not hesitate to call either myself or Pat Regan with any questions you may have whatsoever. Mario . C cchiarella Managin Partner MEMO VI-11 To: From: Date: Re: Honorable Mayor and City Council Tom Montgomery September 28, 2005 CSAH 46/47 Speed Limit Reduction Request At the September 19th Planning Committee meeting, I received a request to investigate whether the speed limit on CSAH 46/47 west of Village Trail can be reduced from 55 mph to 45 mph through to a point west of General Sieben Drive. Enclosed for Council approval is a resolution requesting Dakota County to reduce the speed limit on CSAH 46/47. ;., i. r :1i :r:: ; ~ . :1 ~ ;: 'AIA~~b~~l~t G702M -1992 .. "'. :!C., I Application and Cetti.@,:: . '. I If.ment TO OWNER: City Of~~, "iilY;,' ,!~' ",;' PROJECT: 101 Fa ~f!...t! . i55033~1~5 ~ ;:j , \.:l I Ebertic~ctimi : , ' 233S~:Co~ Ro~ to Loretib, MN!i SS3S? ' iL ; ~~~ ~.~ i ". '.. II', , "1 CONTRACTOR'S APPLlCArlONFOR PAYMENT Application is made for payment;iai, sb~ ~iow. in~nDection with the Contract. Continuation Sheet, AlA Docum# G7Q3. is~~ed.: I 1. ORIGINAL CONTRACT SUM ....1. i'. j. ....:.... .H';c.' f........ .........,.... $ 198.300.00 2. Net change by Change Orde~~.i"+.'.'''i'''''v~.tH~..j,..................... $ , 0.00 3.CONTRACTSUMTODATE(Line~ :t:2~.~(: . . In.,...!...................... $ 19A ~oo 00 4. TOTAL COMPLETED & STORED '" IJ~~ ..1~4o~0703) ............. $ 4'44000 5.RETAlNAOE' :t,~t' :: Ii! i i . I . :;: ;!!! 1 i . a. 10.00& ofC . ." i 1; :i! i i i ....... . ,.... . I b. (column..9-;t'..:L ~al : i.' ;! I' [1 '\.VJ.igU i, r. ..; ;, ( . .' on 0703) . i ! I,: i; ,~ ; l"; 'j.; i~ Total Retainage (Lines Sa + Sb or t.<t~ in GolJrnt 1 of 0703).. .. ... $ ~ ~ ; :j}. : : ! 6. TOTAL EARNED LESS RETAlNAGE .1~~......t.L...~..... ............ $ (Line 4 Less Line 5 Total) 1 : i :1 I :1 7. LESS PREVIOUS CERTIFICATES FOR PAYMENT!.... .:................. $ (Line 6 from prior Certifi~te) ;:t: Ii 8. CURRENT PAYMENT DUE .....L....; .;~..... LL..j.... ,....... .... I $ 9. ~CE TO F1N1~H, INCLUDl~G RET'~O: : :~! i:~ (Line 3 less Line 6) i . U~.t'~.~ i $ 194,304.00 I . . ~l:=:ff'; '~l);~ :~: ! ~: :~~~t;~~:. VI-12 ~~ HastinRS Salt Sand St0ra2c 122S Progress Drive Hastings, MN 55033 DistrIbu~on tQ: OWNER 0 j' AlA Document G'f02'III-1812. Copytl t! Oh963; 19613. t!$!!, ~7', 1978,1983 and 1992 by The AmerIcan In8tltute of Archltect8. All rlghts....-d. WARNING: This AlA' Dooument I. proteCted by U,S. Copyright Law .nd International Treatle.. UnauthOrl~lkhesirodlict1On: ct dIStr~utIon ofthle AlAI Document. or any portion of It, may result In HYfIfe clvlland criminal pen.It.....nd will be prosecuted to the mllllmum extent pouIble under' the law. Purchas818 arcl:pe~ t!) reo~ ter (10) copies of this document when comple\lld. To report copyright violations of AlA Contract Documents, e-mail The American Institute of Archltects' legal coull8el, copyrlghtOala.org.; ~ j . . VIA ARCHITECT: """~ $ 444.00 $ 444.00 3.996.00 3,996.001 DEDUCTIONS $ $ $ NETC 0.00 APPLlCA nON NO' PERIOD TO: CO ARCHITECT ~ CONTRACTOR 0 FIELD 0 OTHER 0 The undersigned Contractor certifies that to the best of the Contractor's knowledge, infonnation and belief the Work covered by this Application for Payment has been completed in accordance with the Contract Documents, that all amounts have been paid by the Contractor for Work for which previous Certificates for Payment were issued and payments received from the Owner, and that c t t sh erein is now due. CO RAC By: State of- County Subscribed and s me this 2lP 6357 I I D~:~ STACV JOV BURSCH NotClfY PUbliC state of IIAlnnesotd My Comml"lon Expires January S " 2009 ,., ARCHITECT'S CERTIFICAT In accordance with the Contract Documents, based on on-site observatiolll! and the data comprising this application, the Architect certifies to the Owner that to the best of the Architect's knowledge information and belief the Work has progressed as indicated. the quality of the Work is i~ accordance with the Contract Documents, and the Contractor is entitled to payment of the AMOUNT CERTIFIED. ............. $ ~~.OO t applied. Initial aU figures on this ged to coriform with the amount certified..) "j, · 0- f8frh 'Ie. The AMOUNT CERTIFIED is payable only , the Contractor yment and acceptance of payment are without prejudice to any rights of r under this Contract "AlA idct~~ht G703- -1992 Ii! i.: :1' l-.I? . !n i:l 11 Continuation SheetH: I: ,,~,~ , AlA Document 0702, APPUCA111 containing Contractor's . ' , In tabulations below, Use Column I::.~~ A c;: D E WORK COMPlBrBD .l! 1:; ! :i;i ' ! !i,: ~qmrlULED i VALUE ;/ i , 1 PROM PREVIOUS APPUCATION nus PERIOD (D+E) ITEM NO. U:, DESCRlPTION OF vfP~ Hi I · General Conditions Earthwork , Cast-In-Place Concr+te Pre-Cast Concrete ; Painting Fabric Covered StnI Electrical 12.900.00 6,200.00 '<;, 48,900.00 ,700.00 ; 500.00 ,8~.500.00 ~,600.00 4,440.00 , I. " I' ii J + ;! ;.; ~ 'i ! ; i -:;1 " 198,300.00 4,440.00 ../~ ,_...t.4_ ~~t ~1' CAunON: You should .Ign an Orlglna' !AJA"i::ont~ct ~ment, on which this text appears In RED. An orlglna' a ' ures that changes Will not be obscurec/o AlA Dooument07031M -1112. ~CH963, ~~, i~. 1~7, 1970, 1978,1983 and 1992 by The Amel1can institute of Architects. All rights reeerved. WARNING: This AlA. Document I. protected by u.s. Copyright l.8w and international T....tte.. Una~1a!d repl'OlIuctlonior distribution of this AlA. Document, or any portion of It, m.y result In ...,.,. olvll and criminal panaltles, and will be proaecuted to tile maximum extent poaIbIe under the law. Purchasers are ~ted 10 reproducie ten (10) copies of this document when completed. To report copyright violations of AlA Conlract Documents, .mall The Amerlcen institute of Archltects'legal counsel, copynght@ala.org. B ~'\f' ',~ ~~.>>",. MATBRfA.Ls PRESENTLY STORED (NOT IN DORE) APPLlCAT~N'~'~'ll,t'~' APPLlC~Jqll~~i'E: ";=S PROJECT NOi o TOTAL COMP1EI'BD AND STORED TO DATE (D+E+F) 9& (0 + C) 4,440.00 34.42 >;~~l ' 2.24 I 8/2S/200S 6357 H BALANCE TO FINISH (C - 0) 8,460.00 6,200.00 48,900.00 38,700.00 500.00 85,500,00 5,600.00 193,860.00 RETAINAGB (IF VARIABLE RATE) 4<t4.OO 444.00 September 28, 2005 VI-13 TO: The Honorable Mayor & Council FROM: John Grossman, lIRA Director RE: Order Public Hearing for Business Subsidy RECOMMENDED ACTION: Order a public hearing on the business subsidy in the form of a land credit for Midwest Products Company at 7 p.m. at the Council Meeting of October 17,2005. A public hearing is required by statute when a city provides of business subsidy valued over $100,000. Midwest Products proposes to build a manufacturing plant in the Industrial Park, of20,000 sq.ft. at a cost of $880,000. To facilitate their location in the industrial park, Midwest Products asks that the City Council approve the transfer of 2.4 acres under the land credit program which defers the land cost of$140,350 for five years. At the end of five years, construction and payroll credits are expected to reduce the balance due. The land credit proposals are subject to the City's program criteria and statutory requirements. The purchase and development agreement, site and building plans are expected to be submitted to the Council at the same meeting. This proposal has been reviewed and approved by the Economic Development Commission. H:\lPB\landaedit.orderhearing.doc CITY OF HASTINGS NOTICE OF PUBLIC HEARING Notice is hereby given that the Hastings City Council will conduct a public hearing on a proposed business subsidy in the form of the transfer of 2.4 acres of industrial park land valued at $140,352.00 to Midwest Products Company at the City Council meeting at 7 p.m. October 17, 2005 at City Hall, 101 E 4th Street, Hastings. Information about the business subsidy, including terms, is available for viewing at the City Hall during normal business hours. By Order of the Hastings City Council Sf John Grossman, HRA Director Publish October 6, 2005 VI-14 HASTINGS POLICE DEPARTMENT MEMO FROM: DATE: SUBJECT: Mayor Mike Werner Hastings City Council Members Chief Mike McMenomy 17 7Y 09/27/05 II Resolution Authorizing Execution of Agreement TO: If you will recall, the City of Hastings had previously signed a Resolution adopting the formation of the Dakota County Traffic Safety Group in which the City of Hastings will join with the fourteen other jurisdictions in Dakota County and provide traffic saturation and traffic safety patrols in various locations throughout the county. The Dakota County Traffic Safety Committee did put together a grant application through Safe and Sober and also the National Highway Transportation Safety Advisory Board. They have been notified that they are receiving grant money in the amount of $72,000 from these two organizations for the time period of October 1, 2005 through September 2006. Attached please find a Resolution Authorizing Execution of Agreement for this grant award money. The City of Apple Valley would be the fiscal agent and the administrator of the grant funds for the Dakota County Traffic Safety Program which is coordinated through the Dakota County Sheriffs Office. If you have any questions concerning this Resolution, please do not hesitate to contact me. Thank you. MCMlbjm RESOLUTION AUTHORIZING EXECUTION OF AGREEMENT Be it resolved that the City of Hastings Police Department enter into a grant agreement with the Minnesota Department of Public Safety, Office of Traffic Safety for the project entitled SAFE & SOBER COMMUNITIES and DAKOTA IMP AIRED DRIVING during the period from October 1, 2005 through September 30, 2006. Sheriff of Dakota County is hereby authorized to execute such agreements and amendments as are necessary to implement the project on behalf ofthe City of Hastings Police Deoartment Be it further resolved that the Chief of the Apple Valley Police Department is hereby authorized to be the fiscal agent and administer this grant on behalf of the City of Hastings Police Department. I certify that the above resolution was adopted by the City Council of Hastings MN, on October 3rd, 2005 SIGNED: WITNESSETH: (Signature) (Signature) Melanie Mesko Lee, Hastings City Clerk Michael Werner, Mayor City of Hastings (Date) (Date) Memo VII-l To: Mayor Werner and City Council From: Cecily Schrader, Planning Intern Date: October 3, 2005 Subject: Public Hearing: Chapter 10 Ordinance Amendment #2005-54, Landscape Standards, Chapter 10, Section 10.29. REQUEST The City Council is asked to hold a public hearing and second reading to adopt the attached amendment to the Hastings City Code, Chapter 10.29, Landscape Standards. This addition to the Zoning Ordinance will establish landscape standards for new commercial, industrial, multiple residential and institutional developments. At present, landscape requirements for new development are determined on a case by case basis. The Planning Department would like to establish landscape standards to provide developers with clear guidelines about the City's landscape requirements at the outset of the development process and to streamline site plan review. The standards were developed in consultation with the Parks Department and are comparable with landscape standards in neighboring communities. RECOMMENDATION The Planning Commission unanimous~ recommended adoption of Chapter 10.29, Landscape Standards, at its August 22" meeting. No one from the public spoke for or against the ordinance during the public hearing. ATTACHMENTS . Section 10.29, Landscape Standards ORDINANCE NO. , SECOND SERIES AN ORDINANCE OF THE CITY OF HASTINGS, MINNESOTA ADOPTING CHAPTER 10, SECTION 10.29 OF THE HASTINGS CITY CODE PERTAINING TO: LANDSCAPE STANDARDS BE IT ORDAINED by the City Council of the City of Hastings as follows: Sections 10.29 of the Hastings City code is adopted as follows: SECTION 10.29 LANDSCAPE STANDARDS SUBD. 1. INTENT AND PURPOSE. The City of Hastings places a high value on landscaping and greenery in both the natural and the built environments. Landscaping and screening provide many aesthetic, ecological, economic and health safety benefits. The provisions of this section are intended to: A. Enhance the overall aesthetic conditions within the City, 8. Provide screening and mitigation of potential conflicts between different land uses, C. Improve air quality and provide a buffer from air and noise pollution, D. Ensure significant tree canopy shading to reduce glare and heat build-up, E. Add visual interest to open spaces and blank facades, and F. Provide definition for public walkways and open space areas. SUBD. 2. LANDSCAPE PLAN. A detailed landscape plan must be submitted to the Planning Department in the following cases: · With any application for new development requiring site plan review; · When changes are made to an existing landscape plan on file with the City; or · With any application for additions or modifications to existing development that physically impacts existing landscaping or screening. Landscape plans shall be prepared consistent with the general site plan requirements in Section 10.27. The applicant shall submit a landscape plan prepared by a landscape architect, nursery designer or other qualified person. Landscape plans shall be reviewed and approved by the Planning Department. A. When a landscape plan is required, the following information shall be included: 1. General Information: a) Name of project, owner and developer and street address of project. b) Name, address, phone number of plan preparer and, if applicable, Minnesota license I certification number of the Landscape Architect or Certified Nursery and Landscape Professional (CNLP). c) A design narrative that includes text and lor graphics that provide detail on the design concept employed and key features of the landscaping design. The narrative should address the relationship of the proposed design with the surrounding properties, a description of special purpose plantings such as screening, erosion control, and methods of attaining year-round interest. 2. Landscape Plan Features: a) Scale and North arrow. b) Locations of existing and proposed buildings and all other structures. c) Location, height and materials of any existing and proposed screening. d) Location, approximate size and common name of existing trees, shrubs and other vegetation that are to be retained as part of the new landscaping and description of how they will be protected during construction. e) Location and details of irrigation systems. f) Location, width and height of all proposed earth berms and retaining walls. g) Planting details illustrating proposed locations of all new plant material. h) Planting schedule containing: 1) Plant key 2) Common and botanical plant names 3) Quantity of plants for each species 4) Size of plant material at time of planting and at maturity 5) Root condition (balled and burlapped, bare root, container, etc... ) 6) Special planting instructions i) Any other existing or proposed features that relate to or affect site finish and landscaping. B. Individual single-family and two-family residential home sites shall be exempt from the general landscaping criteria unless it is otherwise specified in this Section. C. Ecological Function. In its review of landscaped areas the Hastings Planning Department and Planning Commission shall include consideration of the following: 1. Interception and filtration of precipitation and stormwater through maximizing multiple-layered vegetative cover. 2. Reduction of reflectance and urban heat islands through increasing canopy cover. 3. Conservation of energy through strategic shading and the use of windbreaks. 4. Conservation of water through xeriscaping design strategies including using decorative rock as ground cover, limiting turf areas, selecting low- water-use plants and designing efficient irrigation systems. 5. Selection and placement of plant materials to limit required maintenance of landscaped areas. 6. Preservation or restoration of natural amenities. SUBD. 3. REQUIRED LANDSCAPING AND SCREENING: A. In all districts except Downtown Core (DC) and Residential Mixed Use (RMU), all new developed uses shall provide a landscaped yard along all public streets. The landscaped yard shall consist of trees, shrubs, planted ground cover and other vegetative materials. Ornamental non-vegetative material may also be used. This yard shall be at least twenty (20) feet deep, measured from the street right-of-way line. This yard shall be kept clear of all structures, storage and off- street parking. Except for driveways, the yard shall extend along the entire frontage of the lot, and along both streets in the case of a corner lot. Each side yard shall have a minimum of ten (10) feet of landscaped area and each rear yard shall have twenty (20) feet of landscaped area. B. Required Landscaping. Overall composition and location of landscaped areas shall complement the scale of the development and its surroundings. In general, larger, well-placed contiguous planting areas shall be preferred to smaller, disconnected areas. Development must provide the following number of trees and shrubs in addition to any trees and shrubs required for screening: 1. Not less than one (1) tree per 2,500 square feet of Developable Landscaping Area. 2. Not less than one (1) shrub per 1,000 square feet of Developable Landscaping Area. 3. The remainder of the landscaped area shall be covered with turf grass, native grasses or other perennial flowering plants, vines, shrubs or trees. 4. Developable Landscaping Area is defined as the total area of a development site or phase minus the portion of area within: a) A natural waterbody b) A protected wetland c) A scenic easement C. Required Perimeter Screening. 1. Perimeter screening designed to buffer incompatible uses is required: a) Along any off street parking area containing over six (6) parking spaces that is adjacent to a site that is residentially used and either residentially zoned or guided. b) Along any driveway to an off street parking area containing over six parking spaces when the driveway is adjacent to a site that is residentially used and either residentially zoned or guided. c) On commercial and industrial sites, along any property line that directly abuts a site that is residentially zoned or guided and along any side or rear property line that faces across a street a site that is residentially used and either residentially zoned or guided. d) Where required by the City Council through a condition of approval. 2. Landscaping must be provided around exterior storage, service and mechanical areas to screen the uses from view by adjacent property or streets. a) Screening may consist of fences, walls, earth berms and landscape plantings. b) If landscaping is used, twenty-five (25) percent must be evergreen plantings. c) Walls must be compatible with the architectural treatment of the principal structure. 3. Where screening is required by this zoning ordinance, such screening shall be six (6) feet in height unless otherwise specified. Required screening shall be at least fifty (50) percent opaque at planting and throughout the year, unless otherwise specified. Required screening shall be specified by one (1) or a combination of the following: a) A decorative fence b) A masonry wall c) A hedge D. Parking facility. In all districts except the industrial district, any parking facility over six (6) parking spaces, other than a parking garage, shall include landscaping to buffer the facility from adjacent properties and from the public right-of-way; reduce the visual glare and heat effects of large expanses of pavement; and provide areas for the retention and absorption of stormwater runoff. All parking and loading areas adjoining public streets or sidewalks shall provide: 1. A landscaped yard at least ten (10) feet wide along the public street or sidewalk. 2. Screening consisting of a masonry wall, decorative fence, hedge or combination thereof that forms a screen between three (3) and four and one-half (4.5) feet in height at planting and not less than fifty (50) percent opaque. Screening six (6) feet in height and not less than fifty (50) percent opaque is required in areas devoted principally to the parking or loading of trucks or commercial vehicles. 3. One tree shall be provided for each fifty (50) linear feet or fraction thereof of parking or loading area lot frontage. 4. In addition to perimeter landscaping, parking lots for more than twenty-five (25) cars shall contain planted islands. a) A minimum of one interior planting island for every twenty-five (25) parking spaces shall be dispersed throughout the parking lot. b) Each interior island shall have a major tree of at least twenty (20) feet at maturity and surrounding ornamental landscape plantings. c) A minimum of seventy (70) percent of every interior planting island shall be planted with live plant material, such as trees, shrubs, ground cover, or turf grass. SUBD. 4. PLANTING SPECIFICATIONS A. Minimum Tree Size. Required trees must meet the following minimum size standards: 1. Overstory trees and single stem ornamental trees must be at least one and one half (1.5) caliper inches at planting. 2. Evergreen and multi-stem ornamental trees must be at least six (6) feet in height at planting. 3. Shrubs must be at least eighteen (18) inches in height when planted, except for low, creeping shrubs. B. Spacing. 1. Plant material centers shall not be located closer than three (3) feet from the fence line or property line and shall not be planted to conflict with public plantings, sidewalks, trails, fences, parking areas, and driveways based on the judgment of the Planning Department. 2. Where plant materials are planted in two (2) or more rows, plantings shall be staggered in rows unless otherwise approved by the Planning Department. 3. Deciduous trees intended for screening shall be planted not more than fifty (50) feet apart. Evergreen trees intended for screening shall be planted not more than fifteen (15) feet apart. 4. Where massing of plants or screening is intended, large deciduous shrubs shall be planted four (4) feet on center or closer, and/or, evergreen shrubs shall be planted three (3) feet on center or closer. C. Materials. 1. All plant materials shall be indigenous to the hardiness zone of the area in which the City is located. 2. Not more than fifty (50) percent of the required number of trees shall be composed of one species. 3. No required trees shall include: a) Box elder. b) Any female Ginkgo. c) Seedling cottonwood. 4. Other materials may be restricted at the discretion of the City Forester. SUBD. 5. MAINTENANCE A. Surety. To ensure that landscaping and screening is installed as proposed and survives through at least one full growing season, a landscape performance surety must be submitted prior to issuance of building permits for new development where a landscape plan is required. 1. A landscape surety for providing, installing and warranting typical landscaping and screening materials must be submitted in the amount of 125% of the value of the proposed landscaping. 2. Once the landscaping and screening has been in place for one year, Planning Department staff will review the landscaping on site. If site conditions match the approved landscape plan and all material is healthy, the surety will be released. If landscaping or screening is missing or incorrectly placed or some material is not in a healthy condition, the owner will be contacted and given an opportunity to correct these issues. Once the issues are resolved, the landscape surety will be released. B. Material Maintenance. The property owner must maintain all landscaping and screening materials shown on the approved landscape plan in a manner consistent with the intent and purpose of the plan. Approved landscaping and screening materials that die, become diseased or are significantly damaged must be replaced at the next appropriate planting period with new materials in conformance with the approved landscape plan. c. Structure Maintenance. Landscaping and screening structures such as fences and walls must be maintained in good condition, free of graffiti, peeling paint, decay or warping, must be repaired when needed and replaced periodically to maintain a structurally sound condition. SUBD 6. REDEVELOPMENT COMPLIANCE A. Redevelopment or Large Addition. When either full redevelopment of a site is proposed or an addition that would increase total floor area on a site by twenty- five (25) percent or more, a landscape plan for the entire site, demonstrating compliance with the requirements of this Section, must be submitted for approval. B. Small Addition. When an addition is proposed that would increase total floor area of a site by less than twenty-five (25) percent, but would physically impact the existing landscape, a modified landscape plan for the portion of the site affected by the addition, demonstrating compliance with the requirements of this Section, must be submitted for approval. C. Constrained Sites. The City of Hastings recognizes that highly constrained redevelopment sites may have difficulty meeting the requirements of Section 10.29. Given that the City would like to encourage redevelopment rather than interfere with redevelopment, highly constrained redevelopment sites may seek relief from the landscape standards. In considering planned development flexibility to landscape standards, the City shall: ' 1. Balance the public interest in promoting redevelopment with the public interest in providing landscaping, and 2. Consider whether reduced landscaping levels are balanced by alternative methods of providing visual interest to the site including but not limited to sculpture, public art or higher quality landscaping materials. ADOPTED by the Hastings City Council on this 2005. day of Michael D. Werner, Mayor ATTEST: Melanie Mesko Lee, City Clerk I HEREBY CERTIFY that the above is a true and correct copy of an ordinance presented to and adopted by the City of Hastings, County of Dakota, Minnesota, on the of , 2005, as disclosed by the records of the City of Hastings on file and of record in the office. Melanie Mesko Lee, City Clerk ( SEAL) This instrument drafted by: City of Hastings 101 4th 8t. Hastings, MN 55033 VIII-A-1 MEMO To: From: Date: Re: Honorable Mayor and City Council Tom Montgomery September 29,2005 Water System Improvements The Operations Committee met September 27th to review proposed water system improvements. These improvements were drafted to address problems with water quality (nitrate levels in 3 of the 5 city wells and cyanazine levels in Well #3) and water supply needs generated by continued development. Two major water system improvements are recommended to be constructed as soon as possible: . Well #8 - a new water supply well to be constructed in Vermillion Falls Park near the intersection of 21 st St. and Commerce Drive . Water Treatment Plant - construction of a nitrate removal plant adjacent to the ground storage tank on Hwy 55 near the Super Store. This plant would treat water from Wells #3 and #5. Well #8 Staff is proposing the construction of Well #8 in Vermillion Falls Park along with a watermain connection south on Commerce Drive to connect to a trunk watermain in Spiral Boulevard. With Well #3 currently out of service, we are recommended a fast track schedule to drill the well late this fall and through the winter. A temporary prefab structure will likely be utilized as a well house through the summer in order to put the well into service in time to meet the higher summer water demands. As proposed, the new pumphouse would be constructed in the fall, when the new well can be taken out of service after the peak summer demand has passed. The preliminary estimate of cost for the new well is about $850,000. The cost of half a mile of new watermain along Commerce Drive is about $400,000, for a total preliminary estimate of$I,250,000. These costs include estimates for contingencies and engmeenng. Water Treatment Staff is proposing construction of a water treatment facility at the ground storage tank location on Hwy 55. This treatment facility would remove some of the nitrates from the water pumped from Well #3 (State and 6th St.) and Well #5 (Hwy 55 adjacent to the ground storage tank). The maximum contaminant level for - ern' OF HASTINGS nitrate is 10 parts per million (ppm). Well #3 has tested as high as 9.0 ppm and Well #5 has tested as high as 8.2 ppm. The water quality and production study that was completed this past spring recommended blending water from a new well to lower nitrate levels in Well #3. However, the two test wells drilled showed nitrate levels of 6.5 ppm and 7.0 ppm; too high to effectively blend. As a result, staff is proposing to construct a treatment facility that would lower the nitrate levels at both Well #3 and Well #5 to below 5 ppm, which is comjarable to the water quality from Well #7 (Roadside Park tennis courts) and Well #4 (23r St. near the Hastings Country Club). The blending of water from Well #3 and Well #5 for nitrate removal will have the added benefit of reducing the levels of cyanazine in the end product well below the most conservative health standard. The remaining well, Well #6 (Spiral Blvd.), has spiked above 10 ppm, but generally has been running with nitrate levels bouncing between 5.5 to 6.5 ppm, with the nitrate levels showing a slow but steady increase. A future decision will need to be made about construction of a second nitrate treatment facility at Well #6 to remove nitrates from water pumped from Well #6 and Well #8. Construction of a treatment facility for Wells #3 and #5 will also include construction of a new trunk watermain and raw watermain between the two wells, improvements to the booster pump system at Well #5, modifications to Well #5 and pumphouse, additional piping changes, improving the interconnection between the low system and high system at the Well #5 site, and major control system improvements. The preliminary cost estimate for the treatment facility is $2,200,000. The trunk and interconnection watermain cost is preliminarily estimated at $800,000. The well, piping and control system modifications are estimated at $700,000 for a total cost of $3,700,000. As proposed, the interconnecting watermains would be constructed next summer. The treatment facility would be designed this winter, with construction to begin in the spring of next year and completed and operational by the spring of 2007. Fundin2 The preliminary estimates for construction of a new well and a treatment facility total $5 million. The City has a $1.7 million balance in WAC fund. WAC funds are . collected on building permits for new construction to fund expansions to the water system caused by growth. The City also has a $2.7 million balance in the Water fund. I would recommend retaining a minimum reserve of $1 million for emergencies and cash flow balancing. This leaves a total of $3.4 million of cash on hand. However, there are other water systems improvements planned for the near future. The cost of a downtown water strengthening main that would be constructed as part of the riverfront redevelopment is estimated at $500,000. Earlier this year, Council was presented information about a long range plan to address fire flow deficiencies in the low system by constructing trunk watermains that would loop from the Tilden School area to the Downtown and south from the Downtown to complete the loop at CR #47 and Hwy 61. Staff will soon propose reconstruction of 3rd Street for the 2006 improvement program, which will include part of the above described water improvements to address fire flow deficiencies. At this time, I do not have a cost estimate for these phased water system improvements. As growth continues, the City will need to construct additional wells and water storage tanks. The Operations Committee recommended that staff work with the Committee to develop funding options for future water system improvements and increased operational expenses with the implementation of water treatment. Bonding for some part of the proposed well and treatment facility construction will be needed. WAC charges will need to be reviewed as a funding source for system improvements as well as water rates, including a possible increasing block rate structure, charging a higher water rate for water usage above a base level such as the winter quarter usage. The Operations Committee would forward a funding recommending to the entire Council by February of 2006. OPERATIONS COMMITTEE RECOMMENDATIONS With the immediate need to bring a new well on line by May of 2006 to meet summer water demands, the Operations Committee recommended authorizing completing the design and authorizing advertisement for bid for Well #8, and authorizing the start of design for the water treatment facility and associated site improvements. Design of the well, treatment facility and associated site improvements would be completed by an engineering consultant TKDA. Design ofthe watermain improvements on Commerce Drive and between Well #3 and #5 would be accomplished by the Engineering Department. The Operations Committee also recommended that staff work with the Committee to develop funding options for future water system improvements and increased operational expenses with the implementation of water treatment. COUNCIL ACTION REQUESTED Council is requested to approve the Operations Committee recommendations and authorize preparation of plans and authorization to bid for construction of Well #8, and authorize design and preparation of plans for a water treatment facility, trunk watermains, and site improvements as outlined above. ~ Proposed Water System Improvements S.pt.mb", UC/5 --r N ^ 100 0 100 1$00 Fe~ - Legend . MunicipalWells ;fot .f'" > . .> . H ig h/Low System D wide c ~y Prop .rty N C~yLimi1s ".';:II.'!' ::it. ,'. ~~ .~ ... i". . 1:n.:t.,t'U.~~ t., .... .....,,.,,......1 MEMO VI I I-A-2 To: From: Date: Re: Honorable Mayor and City Council Tom Montgomery September 28, 2005 Authorization to Negotiate Purchase of Right of Way The Comprehensive Plan identifies a future frontage road connecting 36th St. to the County Crossroads commercial area as a way to provide neighborhood access to the commercial area through local streets rather than Hwy 61. Doug Erickson, the owner of Hastings Ford, was required to move his proposed storage building away from the future right of way. Mr. Erickson asked the City to purchase the right of way since he was not being allowed to use his property. Council referred the issue to the Planning Committee to determine if the right of way as identified in the Comprehensive Plan should be acquired. Council also authorized an appraisal of the property to determine acquisition costs. The appraisal has been completed, estimating a land value of the 0.60 acres of right of way at $91,000. The Planning Committee met on September 19th to review the right of way estimate and revisit the need for a future frontage road. By unanimous vote, the Planning Committee recommended leaving the future frontage road in the Comprehensive Plan and recommended that staff begin negotiations to acquire the right of way. Council will note that additional right of way will be needed across the two residential properties to the north of the Ford dealership. These two properties are guided commercial and will have to plat to develop. At time of platting, the City would request dedication of the right of way as identified in the Comprehensive Plan, eliminating the need to purchase right of way unless the City wanted to construct the frontage road prior to redevelopment of these properties. COUNCIL ACTION REQUESTED Council is requested to authorize City staff to negotiate the purchase of right of way from the Hastings Ford property. Once a price is negotiated, the purchase agreement would be brought before the Council for consideration. ~ (J) (J) LL o o ('>.I ~ 3= ~ 6: es "8 ~ c ~~ o -- - lL .!! G III) ::J .!! 2'~f ~ "< 8: :a3t"< IO tl z+ o o o ('>.I ~\\,,',j(, ~,_\'=,'-~:. ",.., .., I 'J f"-' _,I '\'_., .-l,.'! Wi -- I -~--~_.- "'..,. _____1 II i l I I I' II ---'--'-1 ,- ~I:l II II ~ I, il II Iii ,. i'l '--....r ( 1 , '-" ~ :2 f- L.() o l?5 ('>.I I;'.-.~ ~ \'i: ; .... .........:.~ Memo VIII-B-l To: Mayor Werner and City Council From: John Hinzman, Planning Director Subject: October 3, 2005 2nd Reading\Adopt Ordinance: Chapter 10 Ordinance Amendment #2005-54, Landscape Standards, Chapter 10, Section 10.29. Date: REQUEST Please see the Public Hearing Staff Report for further information. Memo VIII-B-2 To: Mayor Werner and City Council From: John Hinzman, Planning Director Date: October 3, 2005 Subject: Resolution: Preliminary & Final Plat #2005-10 - HASTINGS INDUSTRIAL PARK NO.7 - City of Hastings REQUEST The City Council is asked to adopt the attached resolution approving the Preliminary and Final Plat approval of Hastings Industrial Park No. 7 a 14 lot commercial\industrial subdivision. The plat is generally located north of 31st Street between Enterprise Avenue and Glendale Heights Addition, containing +/- 50 acres. RECOMMENDATION The Planning Commission recommended approval of the plat at the September 26, 2005 meeting with limited discussion. No one from the public spoke for or against the request. ATTACHMENTS . Resolution . Location Map . Preliminary\Final Plat . 1-1 -Industrial Park Uses HISTORY The proposed plat is part of the larger Hastings Industrial Park originally platted in 1972. BACKGROUND Comprehensive Plan Classification The proposal is consistent with the Comprehensive Plan. The property is guided I - Industrial. Zoning Classification The proposal is consistent with the Zoning Classification. The property is zoned 1-1 Industrial Park. The Industrial Park Zoning District generally allows manufacturing, warehousing, and limited service\retail facilities. A complete listing of 1-1 uses is attached. Adjacent Zoning and Land Use The following land uses abut the property: Direction North East Existina Use Zonina Vacant\Ag (City owned) P-I- Public Institution Glendale Heights Future Apt\Townhomes R-3 - Med\High Density 31 st Street DNR Land Marshan Twp Hastings Industrial Park 1-1 - Industrial Park Comp Plan P - Public U-II (Res 4-8) South West Not in Plan I - Industrial Existing Condition The site is vacant, open, and treeless. The City rents the land for agricultural use. PRELIMINARY AND FINAL PLAT REVIEW Lot Layout Lot layout is acceptable. 14 lots are proposed ranging in size from 1 to 12.5 acres. Larger lots are situated along existing roadways and may be further subdivided if needed in the future. The smallest lots are located along the new Lightbourn Court, north of 31 st Street. Smaller lots have been of highest demand historically. Streets, Access, and Circulation Access and circulation is acceptable. Spiral Blvd, 31st Street, and Enterprise Avenue are all designed to heavier truck loads with connections to Highway 316. Construction of Lightbourn Court as a cul-de-sac is supported because the existing stormwater pond to the north prohibits connection with Spiral Blvd, and an extension to the west to Enterprise Avenue would result in undesirable lot sizes. Hastings Industrial Park No. 7 - Preliminary and Final Plat #2005-10 City Council Memo - October 3, 2005 Page 3 Grading, Drainage, Erosion Control, and Utility Plan The City's consultant engineer has reviewed the Grading, Drainage, Erosion Control, and Utility Plans. Approval of the Preliminary is subject to approval of the Grading, Drainage, Erosion Control and Utility Plans by the Public Works Director, and reimbursement for any fees involved in plan review. Landscape Plan A Landscape Plan for the site must be completed. The plan shall include the following: 1) Boulevard Trees must be planted every 50 feet along all streets. 2) A mixture of coniferous and deciduous tree plantings must be installed upon Lot 4, Block 2 to further screen the Industrial Park from Glendale Heights. The intensity of the landscaping shall be similar to the intensity established during the Glendale Heights approval. Future Industrial Park Sale Requirements The City of Hastings will continue to be the owner of all land within Hastings Industrial Park No.7. Prior to sale of any land sale, concept and site plans would need to be reviewed by the Planning Commission, Economic Development Commission, and City Council. Particular attention will be paid to the overall fit and effects upon the existing Industrial Park and adjoining neighbors. HASTINGS CITY COUNCIL RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HASTINGS APPROVING THE PRELIMINARY AND FINAL PLAT OF HASTINGS INDUSTRIAL PARK NO. 7, A COMMERCIAL INDUSTRIAL SUBDIVISION GENERALLY LOCATED NORTHEAST OF ENTERPRISE AVENUE AND 31ST STREET, DAKOTA COUNTY MINNESOTA Council member moved its adoption: introduced the following Resolution and WHEREAS, The City of Hastings, has petitioned for preliminary and final plat approval of HASTINGS INDUSTRIAL PARK NO.7, a +/- 50 acre commercial industrial subdivision consisting of 14 lots of record, generally located northeast of 31 st Street and Enterprise Avenue, legally described as follows: Lot 5, Block 6; and Lots 1 and 2, Block 7; and Outlot C; HASTINGS INDUSTRIAL PARK NO.2, Dakota County, Minnesota. AND Lot 1, Block 2; and Lot 1, Block 4; HASTINGS INDUSTRIAL PARK NO.3, Dakota County, Minnesota. WHEREAS, on September 26, 2005, a public hearing was conducted before the Planning Commission ofthe City of Hastings, as required by state law, city charter and city ordinance; and WHEREAS the Planning Commission recommended approval of the request to the City Council subject to the conditions contained herein; and WHEREAS The City Council has reviewed the request and concurs with the recommendation of the Planning Commission. NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HASTINGS AS FOLLOWS: That the City Council hereby approves the preliminary and final plat of HASTINGS INDUSTRIAL PARK NO. 7 subject to the following conditions: 1. All disturbed areas on this property shall be stabilized with rooting vegetative cover to eliminate erosion problems. 2. The disturbed areas of the site shall be maintained to the requirements of the City's property maintenance ordinance. 3. Developer shall plant "boulevard" trees of at least 2.0 caliper inches according to the submitted tree plan. An escrow is required for any unplanted trees before a certificate of occupancy is issued. 4. Final approval of the development grading and utility plans by the City of Hastings. The applicant shall be liable for any costs involved in consultant review of the plans. 5. Approval is subject to a one year Sunset Clause; if significant progress is not made towards construction of the proposal within one year of City Council approval, the approval is null and void Council member vote adopted by _ present. moved a second to this resolution and upon being put to a Ayes: _ Nays: _ Absent: ATTEST: Michael D. Werner, Mayor Melanie Mesko Lee City Clerk I HEREBY CERTIFY that the above is a true and correct copy of resolution presented to and adopted by the City of Hastings, County of Dakota, Minnesota, on the 3RD day of October 2005, as disclosed by the records of the City of Hastings on file and of record in the office. Melanie Mesko Lee City Clerk (SEAL) This instrument drafted by: City of Hastings (JWH) 101 4th St. East Hastings, MN 55033 o s: s: m :::0 (") m C :::0 GRAC ~ w ~ C ~ ...I i Area Included . in plat .... ::J: Preliminary Plat - Hastings Industrial Park No. 7 Legend o Hastings City Limits o City Parcels Township Parcels Map Date: March 4,2005 N W+E Cln' OF HASTINGS s Site Location HASTINGS INDUSTRIAL PARK No. 7 " I>. 'J- -...., ....... _.nr lOW BLOCK LOT I, 1 BLOCK THREE I "bo.1 I "I r_lMotM.1/.. LOT 1 ~"_!J ..>>.,...1I"~,'C19...'W_ ....... !' BLOCK 3 i, LOT 1 I I , ~ I _ ONE ~ I : -r-t L__ I.' ACRES I 7tM71q. ft. I I I , L.___________ 8'33.......1... 41.78 2 \"'- - -- '-:.J6:. ....III:.Jo""', Its, .. 11 -~'t. t l;i .. rltl.~ I LEGEND ~ a ......... ~73.41 ..,ftI'27' /~:t " .~..n -... ..tS'14'ar . . .., I UUlUlliil.ttI BEARING SYSTEII IS ASSUllEll. 181 III IE o DENOTES MONUMENT FOUND, DENOTES FlRE HYDRANT. DENOTES GATE VALVES. DENOTES RIPRAP, DENOTES EXISTING CURB 4< GUTTER. DENOTES A SIGN. DENOTES TELEPHONE JUNCTION BOX. DENOTES ELECTRICAL METER. DENOTES CAS METER. DENOTES BOLLARD. DENOTES REINFORCED CONCRETE PIPE (RCP) DENOTES PVC SEWER UNE DENOTES DUCTILE IRON PIPE (DIP) ~~ . YAGGY COLBY ASSOCIATES [NOlNELRS. NIlCHttCTS $URvtvoftS . llOv.NHEIIIS L.ANOSe~1 ARCHITI:CTS HoO.StIIol::'~~'oOHo~3 E-.~.~ -'= GO .. It... 1111 ..... ~ .IllHM " DrrDl .... -- .... OWNER " DEVELOPER CITY OF' HASTINGS , 0' EAST ... TH STREET HASTINGS. t.tINNESOT" 55033 z .. --- ,..... I'- o z ::.:: 0:: ~ < 0 0.. tf.I ....:l r.:l < z _ Z 0:: i ~ enui ~ C-' ~ Z z e:: - tf.I en -< t..:l == z E:: en ~ ~ j 0.. >- 0:: < Z S1 ::3 ~ 0:: 0.. -- ..... --.at -... '" ...........- 1/'.105 "'" ID ....... 1l_1Ol:t. "... .... ..u...., SHT 1 SECTION 10.23. 1-1 INDUSTRIAL PARK. SUBD. 1. Purpose and Intent. The 1-1 IndustrialPark District is established to provide land to serve industrial, manufacturing, and warehouse needs that provide vital services and increase the tax base of the City. The nature of 1-1 uses prohibits their operation in most other districts in the City. Operations that are incompatible in most commercial zoning districts and requIre addItional separation from residential properties shall be the primary use of land. The predominance of retail and service uses shall be discouraged. Limited retail or servIce uses may be acceptable, provided it is incidental to the primary use of property, or does not detract from operation of primary uses. land designated 1-1. shall be located to minimize conflict with incompatible uses. The 1-1 designation of land is limited to only those areas identified "Industrial" in the Comprehensive Plan to serve the following objectives: A. Prevent expansion of scattered Industrial operations. B. Limit industrial uses to planned industrial parks where uniform performance standards and land use regulations can be applied. C. Protect industrial arecw from encroachment by non-industrial uses. D. Preserve industrial areas for the advancement of the City's tax base. E. Maximizing creation and retention of jobs in conformance with adopted minimum wage criteria. . ./ Subd. 2. Uses Permitted. A. All fabricating, manufacturing, production or processing of materials, goods, and products provided such activity shall be undertaken within completely enclosed buildings, and provided further that any outdoor storage of raw materials or finished products shall be effectively screened by natural or manmade means from adjacent properties and public streets and highways. B. Wholesaling, all commodities except live animals. C. Building Material Sales and Storage, provided that any outdoor storage of materials or finished products shall be effectively screened by natural or man made means from adjacent properties and public streets and highways. D. Retail and service uses incidental to the primary use of a building. Subd. 3 Uses by Special Permit. A. Retail and servIce establishments as primary uses of a building or property. B. Religious Institutions C. Towers as regulated by Section 10.05 Subd. 12 ofthis chapter. Source: Ordinance No. 498, Second Series Date: July 21, 2003 City of Hastings Code Book Chapter 10 Page 80 of 92 City of Hastings Parks & Recreation Department 920 W 10th St. Hastings, MN 55033 Ph: (651)480-6175 Fax: (651)437-5396 www.ci.hastings.mn.us Aquatic Center 901 Maple St. Hastings, MN 55033 Ph: (65\) 480-2392 Fax: (651) 437-5396 Civic Arena 2801 Redwing Blvd. Hastings, MN 55033 Ph: (651) 480-6195 Fax: (651) 437-4940 MEMO VIII-C-l Date: 9/26/05 To: Honorable Mayor and City Council From: Barry Bernstein, Parks and Recreation Director Subject: Lake Isabel Background: After conducting a few meetings with the East Hastings Homeowners Improvement Association with Dave Osberg and Council Members Tony Alongi and Tumey Hazlet, the following recommendations have been suggested. . The East Hastings Homeowners Improvement Association priorities for improvements to Lake Isabel is to dredge the one or possibly two acres of the lake and then place a pier in close proximity to the dredged area. . It was discussed to possibly conduct a draw down of the lake prior to dredging if funding is available. Action: Staff is seeking approval to solicit proposals from engineering firms to investigate the hard cost associated with I) dredging and disposal, 2) pier construction and 3) lake draw down. Final recommendation regarding the engineering firm will be brought before council for approval. MEMORANDUM VIII-C-2 TO: FROM: DATE: SUBJECT: Honorable Mayor and City Councilmembers Dave Osberg, City Administrator September 29, 2005 Council-Staff Workshop Facilitator Recommended City Council Action It is recommended that the City Council take action authorizing the utilization of the services ofLynn and Associates to conduct a Council-Staff Workshop for the City of Hastings City Council and Department Heads, as outlined in the attached proposal. Back2round Dating back to 1989, the City Council and Department Heads have conducted a Council- Staff workshop, about every two years, for purposes of setting goals and action plans for the upcoming two year period. This process has also included discussion of role clarity among City Council members and Department Heads, team building exercises and personality profile exercises. Throughout the last several Council-Staff workshops, there was a greater focus on the development of goals and work plans to achieve those goals during the two year period. In an effort to change the format and process for establishment ofthe goals and action plans, Staff has received a proposal from a company different than that has been used each time since 1989. The Lynn Company has submitted the attached proposal which outlines the tasks and duties they would perform during the Council-Staff workshop, with greater emphasis on the creation of the goals and actions plans. While there will be certain pre-workshop material prepared by the City Council and Staff, it will assist in keeping the workshop on task with the creation and discussion of the goals and action plans for the City, which is the main emphasis ofthe workshop. The proposal also includes a method to explore the culture and values associated with our organization, from both the perspective of an elected official and an appointed official, all in an effort to better define how we relate to our citizens. While the proposal includes a more extended time schedule for the workshop, subsequent discussions with Mr. Lynn have lead us to the conclusion that our work could be completed in a manner similar to prior years'; half day on Friday and half day on Saturday. Final determination of the scheduled dates will be established with input from the City Co cil, City Staff and Mr. Lynn. Lynn & Associates August 8, 2005 Mr. David M. Osberg, City Administrator City of Hastings 101 4th Street East Hastings, MN 55033 Dear Mr. Osberg: SUBJECT: Proposal for Services - Goal Setting and Implementation Work Session INTRODUCTION: As we enter the Fall of 2005, the City Council would like to hold a Work Session focusing on Goal Setting. Every two years the Council and Staff come together to develop a set of Key Goals and Action Steps for the City to work on. One issue the Council and Staff are working on improving is increasing the specificity regarding Action Steps. In the past, aft~r the goal setting session, the staff has had many implementation issues and questions as the desired outcomes of the Goals have not been sufficiently , clarified. It has been the practice to develop go~ls, focusing on Financial and Citizen perspectives. We will also be adding Work Process and Employee focused Goals to help augment the Financial and Citizen perspective Goals in order to create implementation strategies and stated outcomes that will be clearer and consequently more attainable.. "To ensure City Staff and Council Members are on track and focusing on the most important tasks to accomplish key goals and objectives, Lynn & Associates, a firm with experience working with municipalities on goal setting, proposes to assist the City of Hastings by facilitating the 2005 yearly Goal Setting Session. GOALS AND OBJECTIVES: The general goal of this proposal is to help the Council and Staff Team Members develop a set of Key Goals with moderately detailed Strategies to address each goal. Also, a clarified Goal Achievement description will accompany each goal. Specific objectives of this project include: ~ Prepare pre-work materials for the Council and Staff to read to get ready for the day and a half Goal Setting Work Session. ~ Facilitate a Friday evening Work Session with Council and Staff to first address the issues of the culture of the City and how the City relates to its citizens (value proposition). Goals and implementation strategies will be more focused as a result of this discussion. )> Facilitate a full day session on Saturday, coming up with a focused set of goals that address the following four key areas: Financial, Citizens, Internal Work Processes, and Employees. 1 METHOD OF IMPLEMENTATION: Dr. James Lynn & Ms. Lisa Lynn, both licensed consulting psychologists will perform the services in this proposal. The implementation steps are as follows. 1. Review this proposal, sign it, and fax it back to Lynn & Associates: 952.474.3738. 2. Lynn & Associates prepares the material for the customized one and a half day work session. Council Members and Staff receives reading materials and completes the pre-work quiz to get ready for this workshop. 3. Jim and Lisa will facilitate the retreat with the Council and Staff on a date yet to be determined. See Appendix A for a Draft Agenda for the meeting. 4. Notes from the session will be prepared and sent to the City Administrator as a Summary Report. 5. A follow-up half-day workshop for City Staff will be held to review and complete the strategic implementation part of this workshop. BENEFITS OF THIS APPROACH: The following benefits should accrue as a result of this initiative. )> The Council and Staff will work more effectively together with a common set of goals and a better understanding of how these goals will be addressed. ! )> The Council and Staff Team Members will focus on the agreed upon action items and outcomes set for the year 2005 and beyond. / )> City Administrator and Staff will have a clearer sense of where the City is going in terms of execution strategies and meet monthly to review progress. TIMELlNE AND FEES: This work described in this proposal can begin after September 1, 2005 upon signing this Letter of Agreement. The investment for designing, developing and facilitating a day and a half work session with a half day follow-up session (six consulting days) is $4,000. Workbooks for the Goal Setting Session will be billed additionally at cost ($10.00/participant). Respectfully submitted, Accepted by, JAMES J. LYNN, Ed.D. President Mr. David M. Osberg City Administrator 2 5:30 - 6:00 PM 6:00 .- 7:30 7:30 - 7:45 7:45 - 9:30 .' City of Hastings City Council/Staff Meeting GOAL SETTING AGENDA Friday evening - Fall, 2005 Convene - Introductions Review Agenda and Clarify Expectations Review pre-reading assignments · Discuss the Culture of Hastings · Discuss the Value Proposition Hastings offers citizens · Present Summary Culture and Value Proposition for Hastings · Link Culture, Value Proposition to Goal Setting Break A focused way to look at goals - Balanced Scorecard Reviewing our current goals from Four perspectives: · Financial - stability of the City,. · Citizen - providing'a high quality of life · Work Proces~es"': delivering quality services · Employee Innovation - learning and growth Come away with a dear sense of culture, value proposition and a set of goals (no more than six) that link together and make sense J 3 8:30 - 9:00 AM 9:00 - 10:15 City of Hastings City Council/Staff Meeting GOAL SETTING AGENDA Saturday - Fall, 2005 Convene - review findings from Friday night session Conduct a Mini-SWOT (Strengths, Weaknesses, Opportunities and Threats) Analysis to ensure that the right goals are being addressed 10:15 - 10:30 Break 10:30 - 12:00 PM Discussion of each goal - two-step process 1. Brainstorming Action Steps for that goal (5 minutes) 2. Evaluating the Action Steps and choosing specific Action Steps that have measurable outputs/outcomes. (25 minutes spent on this part to get clarity about exactly what to do to implement actiops related to that Goal) Lunch - catered in " 12:00 - 12:30 12:30 - 3:00 3:00 - 3:15 Complete the discusSion of each Goal along with the more detailed discussion of Strategies, specific Action Steps and Goal Achievement Descriptions for each goal Summary and Closure - Next Steps - Execution of the Plan Meeting with staff to review Goals and Action Steps in 30 - 60 Days - discuss execution and implementation issues - Reporting Frequency - who reports, what, when - Role of Staff in operational execution and reporting of goal progress to Council quarterly 4 ::. ., Recommendations For City of Hastings, Minnesota $4,895,000 General Obligation Improvement and Refunding Bonds, Series 2005A $3,740,000 General Obligation Municipal Building Refunding Bonds, Series 2005B Presented to: Honorable Michael Werner. Mayor Members. City Council Mr. David Osberg. City Manager Ms. Charlene Stark. Finance Director City of Hastings 101 Fourth Street East Hastings. MN 55033-7082 Study No.: H0412U4V4 SPRINGSTED Incorporated September 26, 2005 D Springsted 11 RECOMMENDA rlONS Re: Recommendations for the Issuance of: $4,895,000 General Obligation Improvement and Refunding Bonds, Series 2005A (the "Series 2005A Bonds") $3,740,000 General Obligation Municipal Building Refunding Bonds, Series 2005B (the "Series 2005B Bonds") (collectively, the "Bonds" or "Issues") We respectfully request your consideration of our recommendations for the above-named Issues. Proceeds of the Series 2005A Bonds will be used for three purposes: (i) finance various improvement projects within the City (the "Project Portion"); (ii) refund the February 1, 2007 through February 1, 2019 maturities of the City's General Obligation Swimming Pool Bonds, Series 1998A (the "Series 1998A Bonds"), dated August 1,1998; and, (iii) refund the February 1, 2007 through February 1, 2017 maturities of the City's General Obligation Water Revenue Bonds, Series 1997B, (the "Series 1997B Bonds") dated August 1, 1997. Refunding of the Series 1998A Bonds and the Series 1997B Bonds will be referred to as the "Refunding Portion" of the Series 2005A Bonds. The Refunding Portion transaction is being undertaken to achieve interest cost savings. Proceeds of the Series 2005B Bonds will be used to refund the Municipal Building Revenue Refunding Bonds, Series 1998A (the "HRA Bonds"), dated August 1, 1998, obligations of the Housing and Redevelopment Authority of the City of Hastings. The transaction is being undertaken to achieve interest cost savings. We recommend the following for the Bonds: 1. Action Requested To establish the date and time of receiving bids and establish the terms and conditions of the offerings. 2. Sale Date and Time Monday, November 7,2005 at 12:00 Noon, with consideration for award by the City Council at 7:00 P.M. that same day. 3. Method of Sale The Bonds will be sold using a competitive bidding process. In the interest of obtaining as many bids as possible, we have included a provision in the attached Terms of Proposal for underwriters to submit their bid electronically through the electronic bidding platform of PARlrve. In addition, physical bids (by phone or fax) will be accepted at the offices of Springsted. 4.' Authority for the Issues The Bonds are being issued pursuant to Minnesota Statutes, Chapter 475. The Series 2005A Bonds are further authorized pursuant to Minnesota Statutes, Chapters 429 and 444, and the City's Home Rule Charter. City of Hastings, Minnesota September 26, 2005 The Series 2oo5B Bonds are further authorized pursuant to the City's Home Rule Charter. 5. Principal Amount of the Bonds The Series 200SA Bonds - $4,895,000 The Series 2005B Bonds - $3,740,000 Included in the Terms of Proposal for the Bonds is a provision that permits the City to increase or reduce the principal amount of the Bonds in any of the maturities. This allows for any necessary adjustments required for the Refunding Portion of the Series 2005A Bonds and the Series 2005B Bonds based on final interest rates and issuance costs. 6. Repayment T enn The Series 2005A Bonds will mature annually February 1, 2007 through 2019. Interest will be payable semi-annually each February 1 and August 1, commencing August 1, 2006. The Series 2005B Bonds will mature annually February 1, 2007 through 2014. Interest will be payable semi-annually each February 1 and August 1, commencing August 1, 2006. 7. Security and Source of Payment The Issues will be general obligations ofthe City, secured by its full faith and credit and taxing power. Source of payment and payment cycle for each issue can be found in the Discussion section. 8. Prepayment Provisions The City may elect on February 1, 2014, and on any date thereafter, to prepay the Series 2005A Bonds due on or after February 1, 2015, at a price of par plus accrued interest. To maximize the potential for savings, the Series 2005B Bonds will not be subject to prepayment prior to their stated maturity dates. 9. Credit Rating Comments An application will be made to Moody's Investors Service for ratings on the Bonds. The City's current general obligation credit rating is "A1". Page 2 City of Hastings, Minnesota September 26, 2005 10. TelT1l Bonds 11. Federal Treasury Regulations Concerning Tax- Exempt Obligations (a) Bank Qualification (b) Rebate Requirements We have included a provision that permits the underwriters to combine multiple maturity years into a term bond, subject to mandatory redemption on the same maturity schedule provided in the Terms of Proposal. The advantage to the underwriter is that it provides large blocks of bonds, which are more attractive to bond funds, and certain pension funds. This in turn is a benefit to the City since selling larger blocks of bonds reduces the risk to the underwriter, allowing them to lower their costs and the interest coupons. Since the Bonds are being offered on a competitive bid basis and awarded on the lowest true interest cost, the City will award the Bonds to the best bid regardless of whether term bonds are chosen or not. Under Federal Tax Law, financial institutions cannot deduct from income for federal income tax purposes, expense that is allocable to carrying and acquiring tax- exempt bonds. There is an exemption to this for "bank qualified" bonds, which can be so designated if the issuer does not issue more than $10 million oftax exempt bonds in a calendar year. Issues that are bank qualified generally receive slightly lower interest rates than issues that are not bank qualified. Since the City expects to issue less than $10 million of tax exempt obligations in 2005, the Bonds are designated as bank qualified. All tax-exempt issues are subject to the federal arbitrage and rebate requirements, which require all excess earnings created by the financing to be rebated to the U.S. Treasury. The requirements generally cover two categories: bond proceeds and debt service funds. There are exemptions from rebate in both of these categories. The Series 2005A Bonds - The Project Portion of Bond proceeds, defined generally as both the original principal of the issue and the investment earnings on the principal, have 6, 18 and 24 month spend down Page 3 City of Hastings, Minnesota September 26, 2005 exemption periods. If all of the proceeds are expended during one of those exemption periods, the issuer is exempt from rebate and may retain the excess earnings. The financing is expected to meet one of the spend down exemptions, in which case no rebate of construction fund interest earnings will be required. The City should be aware that this test is an "actual" test, not one of "reasonable expectations" and will need to determine if the spend down was met or if rebate may be required. In any event, Project Portion Bond proceeds, if any, not set aside for project expenditures may still be subject to rebate. Proceeds of the Refunding Portion of the Series 2005A Bonds and the Series 2005B Bonds will be expended within 90 days of closing, thereby meeting the six- month expenditure exception to rebate. Springsted currently provides arbitrage rebate services for the City under a separate contract. An amendment to that contract adding the Series 2005A Bonds has been provided to City staff. (c) Bona Fide Debt Service Fund The City must maintain a bona fide debt service fund for the Bonds or be subject to yield restriction. This requires restricting the investments held in the debt service fund to the yield on the Bonds and/or paying back excess investment earnings in the debt service fund to the federal government. A bona fide debt service fund is a fund for which there is an equal matching of revenue to debt service expense, with carry over permitted equal to the greater of the investment earnings in the fund during that year or 1/12 the debt service ofthat year. With improvement bonds, such as the Project Portion of the Series 200SA Bonds, additional diligence should be exercised in monitoring the debt service fund due to the potential accumulation of assessment prepayments which could cause the fund to become non-bona fide. (d) Economic Life The average life of the Bonds cannot exceed 120% of the economic life of the projects to be financed. Page 4 City of Hastings, Minnesota .. September 26, 2005 (e) Federal Reimbursement Regulations 12. Continuing Disclosure 13. Attachments The economic life of the projects to be financed by the Project Portion of the Series 2005A Bonds is at least 20 years. The average life of the Project Portion is 6.693 years. The average life of the Refunding Portion is less than the remaining average life of the Series 1997B Bonds and the Series 1998A Bonds. Therefore, the Series 2005A Bonds are within the economic life requirements. The average life of the Series 2005B Bonds is less than the remaining average life of the HRA Bonds. Therefore, the Series 2005B Bonds are within the economic life requirements. Federal reimbursement regulations require the City to make a declaration, within 60 days of the actual payment, of its intent to reimburse itself from expenses paid prior to the receipt of Series 2005A Project Portion Bond proceeds. It is our understanding the City has taken whatever actions are necessary to comply with the federal reimbursement regulations in regards to the Project Portion. The Bonds are subject to continuing disclosure requirements set forth by the Securities and Exchange Commission. The SEC rules require the City to undertake an annual update of certain OffICial Statement information and report any material events to the national repositories. Springsted currently provides continuing disclosure services for the City under a separate contract. An amendment to that contract adding these Issues has been provided to City staff. The Series 2005A Bonds . Sources and Uses of Funds . Assessment Income Schedules . Debt Service Schedules . Refunding Schedules The Series 2005B Bonds . Refunding Schedules Terms of Proposal Page 5 City of Hastings, Minnesota September 26, 2005 DISCUSSION The Series 2005A Bonds The Series 2005A Bonds have been structured as a single issue although it will have three primary purposes. First, $2,935,000, together with City and other contributions will be used to finance various improvement projects within the City and is herein referred to as the Project Portion of the Series 2005A Bonds. Second, $1,305,000 will be used to refinance the City's General Obligation Swimming Pool Bonds, Series 1998A (the .Series 1998A Bonds"); and third, $665,000, will be used to refund the City's General Obligation Water Revenue Bonds, Series 1997B (the .Series 1997B Bonds"). Each purpose has been structured independently and then combined into this single bond issue, which enhances the marketability of the Series 2005A Bonds (larger principal maturities) and reduces issuance costs. The sources and uses for the Series 2005A Bonds are detailed on page 12 and show the breakdown between the three different purposes. The Series 2005A Bonds will be general obligations of the City, secured by its full faith and credit and taxing power. The Series 2005A Bonds will be repaid with a combination of ad valorem property taxes, special assessments, and net revenues of the City's water utility. A more detailed discussion regarding each purpose and the source of payment for each is discussed on the following pages. The debt service schedule for the Series 2005A Bonds as a whole is shown on page 13 with the following information: . Columns 1 through 4 show the principal payment dates, annual principal amounts, estimated interest rates, projected interest payments and the projected total principal and interest payments, given the current market environment. . Column 5 shows the capitalized interest included in the par amount to make the interest payments due through February 1, 2007 on the Project Portion of the Series 2005A Bonds. . Column 6 shows the net debt service. . Column 7 shows the debt service for the Refunding Portion of the Series 1997B Bonds that will be paid with net revenues of the City's Water Utility. . Column 8 shows the difference between 6 and 7, and is the new net debt service that would be applicable to the 5% overlevy. . Column 9 shows the 5% overlevy which is required by State statute and serves as a protection to bondholders and the City in the event of delinquencies in the collection of assessments and/or taxes. . Column 10 shows the projected assessment income of the Project Portion developed on page 14. . Column 11 shows the difference between columns 7 and 8, and represents the City's annual levy requirement for the Series 2005A Bonds. Page 6 City of Hastings, Minnesota September 26, 2005 Proiect Portion The proceeds of the Project Portion of the Series 2005A Bonds along with contributions from City funds and other sources will be used to finance various improvement projects within the City. Annual principal and interest payments on the Project Portion will be paid with a combination of ad valorem property taxes and special assessments filed against benefited properties. Assessments in the principal amount of approximately $1,708,813 will be filed on or about December 1,2006. Assessments will be amortized with equal annual payments of principal over a term of ten years. Interest will be charged on the outstanding balance at a rate equal to 1.50% over the rate on the Bonds (rounded to the nearest 0.50%). For the purposes of these recommendations we have used an estimated assessment interest rate of 5.50%. The projected assessment income is shown on page 14. The Project Portion of the Bonds has been structured around the projected assessment income to provide for a relatively even annual tax levy requirement over a term of ten years. The City will make its first levy for the Project Portion in 2006 for first collection in 2007. Each year's first-half collection of assessment and taxes will be used to pay the interest payment due August 1 in the year of collection. Second-half collections of assessments and taxes, plus surplus first-half collections, will be used to pay the February 1 principal and interest payment due in the following year. Since assessment income and tax levy collections will not be available to pay the August 1, 2006 and February 1, 2007 interest payments on the Project Portion, capitalized interest has been included in the par amount of the Series 2005A Bonds. Our recommended principal structure for the Project Portion is shown on page 15 with the following information: . Columns 1 through 4 show the principal payment dates, annual principal amounts, estimated interest rates, projected interest payments and the projected total principal and interest payments, given the current market environment. . Column 5 shows the capitalized interest included in the principal amount of the Project Portion to make the interest payments due through February 1, 2007. . Column 6 shows the net debt service. . Column 7 shows the 5% overlevy which is required by State statute and serves as a protection to bondholders and the City in the event of delinquencies in the collection of assessments and/or taxes. . Column 8 shows the projected assessment income develOped on page 14. . Column 9 shows the difference between columns 7 and 8, and represents the City's annual levy requirement related to the Project Portion of the Series 2005A Bonds. Based on projected assessment income, it is expected that the City will be required to levy ad valorem property taxes averaging approximately $148,000 annually beginning in levy year 2006 for taxes collected in 2007 for the Project Portion. Page 7 City of Hastings, Minnesota September 26, 2005 Refundina Portion The issuance of the Refunding Portion is being conducted as a .current" refunding. The current refunding method requires that the bonds to be called for early redemption be redeemed within ninety days of the dated date of the new refunding bonds (Refunding Portion of the Series 2005A Bonds). The dated date of the Series 2005A Bonds is December 1, 2005 and the bonds included in the Refunding Portion are callable on February 1, 2006, thereby meeting the ninety day requirement. Current refundings do not require the establishment of an escrow account. However, the City will need to invest the proceeds of the Refunding Portion of the Series 2005A Bonds for the period between the closing date and the call date (February 1, 2006) in order to achieve the estimated interest earnings necessary for this transaction. Proceeds from the Refunding Portion will be used to prepay the remaining maturities of the two issues being refunded. The refundings are being undertaken to allow the City to take advantage of lower interest rates. A detailed description of the two refunding purposes, Refunding of the Series 1998A Bonds and Refunding of the Series 1997B Bonds, is set forth below. Refunding of the Series 1998A Bonds A portion of the proceeds of the Refunding Portion for the Series 2005A Bonds will be used to refund the February 1, 2007 through February 1, 2019 maturities of the City's General Obligation Swimming Pool Bonds, Series 1998A, dated August 1,1998. The Series 1998A Bonds were originally issued to finance the construction of an outdoor swimming pool within the City. The Refunding of the Series 1998A Bonds will be general obligations of the City and paid with ad valorem property taxes. On February 1, 2006, the City will use (i) funds on hand from 2005 collectiohs of tax levies to pay the scheduled principal and interest due on the Series 1998A Bonds; and (ii) the proceeds of the Refunding Portion of the Series 2005A Bonds to redeem the remaining $1,280,000 of outstanding principal on the Series 1998A Bonds. Based on current interest rate estimates, the refunding is projected to produce cash flow savings averaging approximately $6,500 annually beginning with the 2005 levy for taxes collected in 2006. This results in future value savings of approximately $93,000 with a net present value benefit to the City of approximately $75,000. These estimates are net of all costs associated with the refunding. The City will begin to realize cash flow savings beginning with the City's 2005 levy and the August 1, 2006 interest payment. The City will make its first levy for the Refunding Portion related to the Refunding of the Series 1998A Bonds in 2005 for first collection in 2006. Each year's first-half collection of taxes will be used to pay the interest payment due August 1 in the year of collection. Second-half collections of taxes, plus surplus first-half collections, will be used to pay the February 1 principal and interest payment due in the following year. We have attached a set of schedules that summarize the refunding statistics and the projected savings resulting from the sale of the Refunding Portion related to the Refunding of the Series 1998A Bonds. These schedules include the following information: . Prior Original Debt Service: shows the existing debt service requirements for the Series 1998A Bonds without a refunding - Page 16 Page 8 City of Hastings, Minnesota September 26, 2005 . Debt Service to Call and to Maturity: shows remaining debt service to maturity and to the call date for the Series 1998A Bonds - Page 17 . Debt Service Schedule: shows the new debt service on the Refunding Portion related to the Refunding of the Series 1998A Bonds based on current estimated interest rates - Page 18 . Debt Service Comparison: shows the projected annual cash flow savings of the Refunding Portion related to the Refunding of the Series 1998A- Page 19 Springsted's current estimates show the Refunding of the Series 1998A Bonds will generate approximately 5.396% present value savings. Refunding of the Series 19978 Bonds The remaining proceeds of the Refunding Portion of the Series 2005A Bonds will be used to refund the February 1, 2007 through February 1, 2017 maturities of the City's General Obligation Water Revenue Bonds, Series 1997B (the .Series 1997B Bonds"), dated August 1, 1997. The Series 1997B Bonds were originally issued to finance a water tower ground storage tank for the City's water utility. On February 1, 2006, the City will use (i) funds on hand to pay the scheduled principal and interest due on the Series 1997 A Bonds; and (ii) the proceeds of the Refunding Portion to redeem the remaining $640,000 of outstanding principal on the Series 1997B Bonds. The Refunding Portion related to the refunding of the Series 1997B Bonds will be repaid from net revenues of the City's Water Utility. Pursuant to Minnesota Statutes, Chapter 444 and the resolution awarding the Refunding Portion related to the Refunding of the Series 1997B Bonds, the City will covenant to maintain water rates in an amount sufficient to generate revenues to support the operation of the water utility and to pay debt service. The City is required to annually review the budget of the utility to determine whether current rates and charges are sufficient and to adjust them as necessary. The City currently does not have any other outstanding bond issues for which the net revenues of the Water Utility are also pledged. The table below shows the net revenues available for debt service of the City's Water Utility for fiscal year ending December 31, 2003. The maximum annual debt service payment for the Refunding Portion related to the Refunding of the Series 1997B is projected to be $76,445. 2003 Net Revenues of the Water Utility Operating Revenues $ 2,152,479 Less: Operating Expenses (1 ,287,841 ) Add Back: Depreciation 449,274 Investment Income 50,541 Special Assessments 17,767 Other 2.187 Net Revenues Available for Debt Service $ 1,384,407 Less: Projected Maximum Annual Debt Service (76,445) Remaining Capacity for Annual Debt Service $ 1,307,962 Page 9 City of Hastings, Minnesota September 26, 2005 Based on current interest rate estimates, the refunding is projected to produce cash flow savings averaging approximately $4,000 annually beginning in 2006. This results in future value savings of approximately $51,000 with a net present value benefit to the City of approximately $43,000. These estimates are net of all costs associated with the refunding. The City will begin to realize cash flow savings beginning with the August 1, 2006 interest payment. We have attached a set of schedules that summarize the refunding statistics and the projected savings resulting from the sale of the Refunding Portion related to the Refunding of the Series 1997B Bonds. These schedules include the following information: . Prior Original Debt Service: shows the existing debt service requirements for the Series 1997B Bonds without a refunding - Page 20 . Debt Service to Call and to Maturity: shows remaining debt service to maturity and to the call date for the Series 1997B Bonds - Page 21 . Debt Service Schedule: shows the new debt service on the Refunding Portion related to the Refunding of the Series 1997B Bonds based on current estimated interest rates - Page 22 . Debt Service Comparison: shows the projected annual cash flow savings of the Refunding Portion related to the Refunding of the Series 1997B - Page 23 Springsted's current estimates show the Refunding of the Series 1997B Bonds will generate approximately 6.144% present value savings. The Series 2005B Bonds The proceeds of the Series 2005B Bonds along with City funds on hand, will be used on February 1, 2006 to redeem the February 1, 2006 through 2016 maturities of the Municipal Building Revenue Refunding Bonds, Series 1998A (the "HRA Bonds"), dated August 1, 1998, obligations of the Housing and Redevelopment Authority of the City of Hastings (the "Authority"). The issuance of the Series 2005B Bonds is being undertaken to achieve interest cost savings. The Series 2005B Bonds will be general obligations of the City and paid with ad valorem property tax levies. The HRA Bonds were originally issued to refund the February 1, 2004 through February 1, 2014 maturities of the Authority's Municipal Building Revenue Bonds, Series 1993A (the "Series 1993A Bonds"). The Series 1993A Bonds were issued by the Authority to finance a building for use as a government center facility and leased by the Authority to the City of Hastings under a lease agreement, with option to purchase between the Authority and the City of Hastings. By refunding the HRA Bonds, the City will satisfy the purchase price under the lease agreement and get title to the facility. The issuance of the Series 2005B Bonds is being conducted as a "current" refunding, in which the proceeds of the Series 2005B Bonds (new issue) are used within ninety days of bond settlement to redeem principal of the HRA Bonds (old issue). The City will need to invest the proceeds of the Series 2005B Bonds for the period Page 10 City of Hastings, Minnesota September 26, 2005 between the closing date and the call date (February 1, 2006) in order to achieve the savings level estimated for this transaction. Based on current interest rate estimates, the refunding is projected to produce cash flow savings averaging approximately $17,000 annually beginning with the 2005 levy for taxes collected in 2006. This results in future value savings of approximately $160,000, with a net present value benefit to the City of approximately $138,000. These estimates are net of all costs associated with the refunding. The City will begin to realize cash flow savings beginning with the City's 2005 levy and the August 1, 2006 interest payment. The City will make its first levy for the Series 2005B Bonds in 2005 for first collection in 2006. Each year's first-half collection of taxes will be used to pay the interest payment due August 1 in the year of collection. Second-half collections of taxes, plus surplus first-half collections, will be used to pay the February 1 principal and interest payment due in the following year. We have attached a set of schedules that summarize the refunding statistics and the projected savings resulting from the sale of the Series 2005B Bonds. These schedules include the following information: . Preliminary Feasibility Summary: indicates the sizing of the Series 2005B Bonds, savings data and bond data - page 24 . Prior Original Debt Service: shows the existing debt service requirements on the HRA Bonds without a refunding - page 25 . Debt Service to Call and to Maturity: shows the HRA Bonds' remaining debt service to maturity and to the call date - page 26 . Debt Service Schedule: shows the new projected debt service on the Series 2005B Bonds based on current estimated interest rates - page 27 . Debt Service Comparison: shows the debt service comparison and the projected annual cash flow savings of the Series 2005B Bonds to the HRA Bonds - page 28 Springsted's current estimates show this transaction will generate approximately 3.192% present value savings. The success of any refunding transaction is in a large part dependent upon market conditions at the time the refunding bonds are sold. Springsted will continue to monitor the market prior to the sale date and will keep you apprised of any change in conditions which might impact the success of the refundings. Springsted is pleased to again be of service to the City of Hastings. Respectfully submitted, ~A ~ - ~,1t~~ ~D corporated /- ss Provided to Staff: Rebate and Continuing Disclosure Contract Amendments Page 11 $4,895,000 City of Hastings, Minnesota General Obligation Improvement Bonds, Series 2005A Issue Summary Preliminary Feasibility Summary Dated 12/01/20051 Delivered 12/08/2005 Sources Of Funds Par Amount of Bonds............................................................... Contribution From Municipal State Aid..................................... City Contribution From Water Fund.......................................... City Contribution From Wastewater Fund................................. Accrued Interest from 12/01/2005 to 12/08/2005...................... Total Sources.......... .......................... ......... ............................, Uses Of Funds 2005-1 Dakota Hills Area Improvements.................................. Deposit to Current Refunding Fund.......................................... 2005-3 South Frontage Road................................................... 2005-2 Zweber Ln & Oak Ridge............................................... Deposit to Capitalized Interest (CIF) Fund................................ Costs of Issuance..... ........................... ................ ...... ....... ..... ... Total Underwriter's Discount (0.800%).................................... Deposit to Debt Service Fund................................................... Rounding Amount..................................................................... Series 2005 Improvement Bonds $2,935,000.00 400,000.00 396,727.17 158,224.25 1,996.02 $3,891,947.44 2,731,921.41 615,918.04 365,337.66 117,765.23 36,679.30 23,480.00 1,996.02 (1,150.22) Total Uses............................................................................... $3,891,947.44 ISSUES REFUNDED AND CALL INFORMATION Prior Issues' Call Prices................................................................. Prior Issues' Call Dates.................................................................. SAVINGS INFORMATION Net Future Value Benefit........... ...... ..... ........ .................. ............................ ........... Net Present Value Benefit........................................................ Net PV Benefit / PV Refunded Debt Service......................................................... BOND STATISTICS Average Life............................................................................. Average Coupon...................................................................... Net Interest Cost (NIC)............................................................. Bond Yield for Arbitrage Purposes........................................... True Interest Cost (TIC)............................................................ All Inclusive Cost (AIC)............................................................. Series 2005A GO Im~rm: I I$SU~ Summuy I 9/22/2005 I 12:16 PM Springsted 6.693 Years 3.6182815% 3.7378081% 3.6469527% 3.7451746% 3.9653078% Series 2005 Ref 98A $1,305,000.00 910.44 $1,305,910.44 1,280,000.00 Series 2005 Ref 97B $655,000.00 443.67 $655,443.67 640,000.00 14,295.54 7,175.16 10,440.00 5,240.00 .910.44 443.67 264.46 2,584.84 $1,305,910.44 $655,443.67 100.00% 100.00% 02/01/06 02/01/06 $92,786.82 $50,953.42 $74,661.47 $42,512.22 5.396% 6.144% 7.684 Years 3.7591000% 3.8632137% 3.6469527% 3.8671469% 4.0403528% 6.556 Years 3.6283040% 3.7503300% 3.6469527% 3.7581322% 3.9554607% Issue Summary $4,895,000.00 400,000.00 396,727.17 158,224.25 3,350.13 $5,853,301.55 2,731,921.41 1,920,000.00 615,918.04 365,337.66 117,765.23 58,150.00 39,160.00 3,350.13 1,699.08 $5,853,301.55 6.939 Years 3.6611215% 3.7764138% 3.6469527% 3.7821962% 3.9858080% Page 12 $4,895,000 City of Hastings, Minnesota General Obligation Improvement and Refunding Bonds, Series 2005A Issue Summary NET DEBT SERVICE SCHEDULE (1) (2) (3) (4) (5) (6) (7) (8) (9) (10) (11) Date Principal Coupon Interest Total P+I Cap. Interest Net New D'S Less D'S Refunding of Net New D'S 105% of Assessment Levy Required Series 1997B . Paid by applicable to the 5% Column 8 Net Revenues of the overlevy Water Utility 02/0112006 - - - - - - - - - 02/0112007 120.000.00 2.950% 201.007.92 321.007.92 (119,761.25) 201,246.67 71,620.42 129,626.25 136,107.56 - 136,107.56 02/0112008 430,000.00 3.050% 168,752.50 598.752.50 - 598,752.50 71,490.00 527,262.50 553,625.63 272,698.04 280,927.59 02/0112009 430.000.00 3.150% 155,637.50 585,637.50 - 585,637.50 74,965.00 510,672.50 536,206.13 255,467.52 280,738.61 02/0112010 435,000.00 3.250% 142,092.50 577 ,092.50 - 577,092.50 73,232.50 503,860.00 529,053.00 246,069.04 282,983.96 02/0112011 445,000.00 3.350% 127,955.00 572,955.00 - 572.955.00 76,445.00 496,510.00 521,335.50 236,670.58 284,664.92 02/0112012 450,000.00 3.450% 113,047.50 563,047.50 - 563.047.50 74,435.00 488,612.50 513,043.13 227,272.10 285,771.03 02/0112013 450,000.00 3.550% 97,522.50 547.522.50 - 547.522.50 72,365.00 475.157.50 498,915.38 217,873.64 281,041.74 02/0112014 460,000.00 3.650% 81,547.50 541,547.50 - 541,547.50 75,235.00 466.312.50 489,628.13 208,475.16 281,152.97 0210112015 465.000.00 3.750% 64,757.50 529.757.50 - 529,757.50 72,862.50 456,895.00 479,739.75 199,076.70 280,663.05 02/0112016 480,000.00 3.850% 47,320.00 527,320.00 - 527,320.00 75,425.00 451,895.00 474,489.75 189,678.22 284,811.53 02/0112017 485,000.00 3.900% 28,840.00 513.840.00 - 513,840.00 72.730.00 441.110.00 463,165.50 180,279.76 282,885.74 02/0112018 120,000.00 4.000% 9,925.00 129,925.00 - 129.925.00 - 129,925.00 136,421.25 - 136,421.25 0210112019 125,000.00 4.100% 5,125.00 130,125.00 - 130.125.00 - 130.125.00 136,631.25 - 136,631.25 Total $4,895,000.00 - $1,243,530.42 $6,138,530.42 (119.761.25) $6,018.769.17 $810.805.42 $5.207,963.75 $5,468,361.94 $2,233.560.76 $3.234,801.18 Dated........ ............ ... ......... ... ....... ...... ..... ...... ......... .......... ......... ....... ........... ....... ........ ....... ... ........ ... ....... ....... ......... ... ... ... .... ............ ...... Delivery Date... ......... ......... ... ........... ..................... ............... ... .... .... ....... ..... .... ..... ............. ....... ... ........... ...... ....... ..... ....... .... ... ........... ....... First Coupon Date.. .... ....... .................... ........................... .............. .... ... ............. .... ..... ..... .... ..... ......... ................ .... ............ .... ............. ..... ... 12/01/2005 12/0812005 8/01/2006 Yield Statistics Bond Year Dollars.... .... ....... .... ..... ....................... .... ................ ....... ........... ..... .... ....... .... ..... ........... ... ........ ....... ..... ..... ...... ... ...... ....... ....... ..... Average Life...... ..... ............... ........... ..... ................ ......... ...... ....... .... ......... ... .... ........... ..... ............... ................. ....... ....... .... ...................... Average Coupon.... ......... ..... .... .......... .... ......... .... ..................... ......... .... ............ ........... ....... ........... ........ .......... ......... ....... ......... ........... ........ $33.965.83 6.939 Years 3.6611215% Net Interest Cost (NtC).. ....... ............ ...... ..... ..... .... ....... ...... ... .... ... .... ........... ..... ......... ....... ........... ............. ......... ..... ....... ..... ................. ....... ... True Interest Cost (TIC).. ... ............. .................. .............. .................. .... ....... ..... ......... ..... .... .............. ...... .......... ...... ... ...... .................. ........... Bond Yield for Arbitrage Purposes.... ....... ............................. ..... ....... ........... ....... .............. ........... ............. ..... ....... ...... .......... ........ .... ..... ....... ... .... All Inclusive Cost (AI C).. ....... ........ .............. ..... ........... ...... ........ ...... ........... ..... ................ ......... .... .................. ... .... ..... ....... ........ ....... ............ 3.7764138% 3.7821962% 3.6469527% 3.9858080% IRS Fonn 8038 Net Interest Cost....................................................................................................................................... ................................................ Weighted Average Maturity. ......... .., ................. ........ ......... ...... ....... ........... ....... ......... ..... ....... ........... ....... ............... ............ .... ... ...... .................. SerfesZOOSA CO/mprovr:me / bsueSU1lll1WY / 9/2//2005 / /2:59PM 3.6615187% 6.919 Years Springsted Page 13 $1,708,813 City of Hastings, Minnesota General Obligation Improvement and Refunding Bonds, Series 2005A Project Portion Assessments ASSESSMENT INCOME Date Principal Coupon Interest Total P+I 12/31/2006 - - - - 12/31/2007 170,881.28 5.500% 101,816.76 272,698.04 12/31/2008 170,881.28 5.500% 84,586.24 255,467.52 12/3112009 170,881.28 5.500% 75,187.76 246,069.04 12/31/2010 170,881.28 5.500% 65,789.30 236,670.58 12/3112011 170,881.28 5.500% 56,390.82 227,272.10 12/31/2012 170,881.28 5.500% 46.992.36 217,873.64 12/3112013 170,881.28 5.500% 37.593.88 208,475.16 12/31/2014 170,881.28 5.500% 28,195.42 199,076.70 12/3112015 170,881.28 5.500% 18.796.94 189,678.22 12/31/2016 170,881.28 5.500% 9,398.48 180,279.76 Total $1,708,812.80 - $524,747.96 $2,233,560.76 SIGNIFICANT DATES Filing Date................ ..... ... ... .............. ............................... ......... .... ... ............... ... ... ...................... ........ ..... ..... ... ... ....... ....... First Payment Date............... ..... ... ..... ... .............. ....... ........... ...... ... .... ...... ......... ........ ... ... .............. ................. ... ... .... ... ...... 12/0112006 12/3112007 Serit8 2005.'0 GO Im~ / 2OO5.S South 1}r)n.1IDtI / 9/21/2005 / 12:S6 PM Springsted Page 14 f2,935,OOO City of Hastings, Minnesota General Obligation Improvement and Refunding Bonds, Series 2005A Project Portion NET DEBT SERVICE SCHEDULE (1) (2) (3) (4) (5) (6) (7) (8) (9) Date Principal Coupon Interest Total P+I Cap. Interest Net N_ D/S 105% of Total Assessment Levy Required 02/0112006 - - - - - - - - - 02/0112007 - - 119,761.25 119.761.25 (119,761.25) - - - - 02/0112008 295,000.00 3.050% 102,652.50 397,652.50 - 397,652.50 417,535.13 268.995.61 148,539.52 02/0112009 290,000.00 3.150% 93,655.00 383,655.00 - 383,655.00 402.837.75 252.391.66 150.446.09 02/0112010 290,000.00 3.250% 84,520.00 374,520.00 - 374,520.00 393,246.00 243.334.94 149.911.06 02/0112011 290,000.00 3.350% 75,095.00 365,095.00 - 365,095.00 383.349.75 234,278.24 149.071.51 02/0112012 290,000.00 3.450% 65.380.00 355,380.00 - 355,380.00 373,149.00 225,221.52 147,927.48 02/01/2013 290,000.00 3.550% 55,375.00 345.375.00 - 345,375.00 362,643.75 216,164.82 146,478.93 02/0112014 295,000.00 3.650% 45.080.00 340,080.00 - 340,080.00 357.084.00 207,108.12 149.975.88 02/0112015 295,000.00 3.750% 34,312.50 329,312.50 - 329,312.50 345.778.13 198,051.40 147.726.73 02/0112016 300,000.00 3.850% 23.250.00 323.250.00 - 323.250.00 339.412.50 188.994.70 150,417.80 02/0112017 300,000.00 3.900% 11.700.00 311,700.00 - 311.700.00 327.285.00 179.937.98 147.347.02 Total $2,935,000.00 - $710.781.25 $3,645.781.25 (119,761.25) $3.526,020.00 $3,702,321.00 $2,214,478.99 $1,487,842.01 Dated............. ...... ........... ........... ........ ...... ..................... ............... ....... ......... ......... ....... .............. ...... ........ .... ........,...... .... .... ................. Delivery Date.... .............. ......... ..... ........ ...... ..... ......... .......... ..... .... .., .......... ... .... ........ ........... ... .... ............... ...... ... ........ ...... ....... ....... ..... ..... First Coupon Date... ....... ................... ........................ .... ... .............. .... ...... ....... ..... ..... ... ....... .... .......... ...... ........ ..... ........... ..... ..... ...... ............ Yield Statistics Bond Year Dollars... ... .... ..... ... ....... .... .... .... ...... .... ... ... ....... ........... ... ........ ........... .......... .... ........ ........... ...... ....... .... ............... ...... ... ....... ......... Average Life............................................................................................................................... ............................................................. Average Coupon.... ....... ....... ..... ....... ....... ....... ....... ..... .... ... ... .... ...... ....... ....... ............... ...... ...... ....... ......... ..... .,. ......... ... ..... ....... ................ ..... Net Interest Cost (NIC).. ............... ............ ........ ... ....... ... ......... ......... ...... ................... ........ ...... .... .... ... ...... ...... ............. .... .... ......... ..... .... .... .... True Interest Cost (TIC).... ....... ............... ...... ............ ......... ......... .................... ......... ............................ ............................ ............... ....... ....... Bond Yield for Arbitrage Purposes.............. ................................................... ................ .................. ..... .................................... ...... ........ ............. All Inclusive Cost (AIC). ...... .... .......... .... .... ...... ..... ....... ....... ... .... .................. ...... ..... ........ ........ ..... ......... ........ ..... ......... ...... ... .... ...... ............... IRS Fonn 8038 Net Interest Cost............................................................................................................................ ........................................................... Weighted Average Maturity... ....... ....... ......... ..... .......... ..... ....... ........ ..... .... .... ..... .., .................. ... ....... ....... ....... ............ ...... ... ....... ............... ........ $eriu2OO5AGOlmp_I$eriu2OO51m__tB 19/20/2005 I 12:15 PM Springsted 12/0112005 12/08/2005 810112006 $19,644.17 6.693 Years 3.6182815% 3.7378081% 3.7451746% 3.6469527% 3.9653078% 3.6186333% 6.674 Years Page 15 $1,690,000 City of Hastings, Minnesota General Obligation Swimming Pool Bonds Series 1998A Prior Original Debt Service Date Principal Coupon Interest Total P+I 08/01/1998 - - - - 02/01/1999 - - - - 08101/1999 - - 80,560.00 80,560.00 02/0112000 20,000.00 4.250% 40,280.00 60,280.00 08/0112000 - - 39,855.00 39,855.00 02/0112001 60,000.00 4.250% 39,855.00 99,855.00 08/0112001 - - 38,580.00 38,580.00 02/01/2002 60,000.00 4.250% 38,580.00 98,580.00 08/01/2002 - - 37,305.00 37,305.00 02/01/2003 65,000.00 4.250% 37,305.00 102,305.00 08/0112003 - - 35,923.75 35,923.75 02/0112004 65,000.00 4.300% 35,923.75 100,923.75 08/01/2004 - - 34,526.25 34,526.25 02/01/2005 70,000.00 4.400% 34,526.25 104,526.25 0810112005 - - 32,986.25 32,986.25 02/01/2006 70.000.00 4.450% 32,986.25 102,986.25 08/0112006 - - 31,428.75 31,428.75 02/0112007 75,000.00 4.500% 31,428.75 106,428.75 08/0112007 - - 29,741.25 29,741.25 02/01/2008 75,000.00 4.550% 29,741.25 104,741.25 08/0112008 - - 28,035.00 28,035.00 02/01/2009 80,000.00 4.600% 28,035.00 108,035.00 08/01/2009 - - 26,195.00 26,195.00 02/01/2010 85,000.00 4.700% 26,195.00 111,195.00 08/0112010 - - 24,197.50 24,197.50 02/01/2011 90.000.00 4.750% 24,197.50 114,197.50 08/01/2011 - - 22,060.00 22,060.00 02/0112012 95,000.00 5.000% 22,060.00 117 ,060.00 08/0112012 - - 19,685.00 19,685.00 02/0112013 95,000.00 5.000% 19,685.00 114,685.00 08/01/2013 - - 17,310.00 17,310.00 02/01/2014 100,000.00 5.000% 17,310.00 117,310.00 08/01/2014 - - 14,810.00 14,810.00 02/01/2015 105,000.00 5.000% 14,810.00 119,810.00 08/0112015 - - 12,185.00 12,185.00 02/01/2016 110,000.00 5.000% 12,185.00 122,185.00 08/01/2016 - - 9,435.00 9,435.00 02/0112017 115,000.00 5.100% 9,435.00 124,435.00 08/01/2017 - - 6,502.50 6,502.50 02/01/2018 125,000.00 5.100% 6,502.50 131,502.50 08/0112018 - - 3,315.00 3,315.00 02/01/2019 130,000.00 5.100% 3,315.00 133,315.00 Total $1,690,000.00 - $1,048,992.50 $2,738,992.50 Yield Statistics Average Life....... ..... ..... .......... ...... ......... ... ...... ............ .......... ..... ....... ...... ...... ... ...... .......... ....... ..... ..... ...... ..... .... ...... .... .... ... Weighted Average Maturity (Par Basis).... ....... ........... ...................... ............ ... ............. ......... ........ ..... ....... ........ ............... Average Coupon..... ....... ....... ...... ................... ... ...... ... ..... ..... .... ..... ... ......... ..... .......... ...... ............... ....... .... ....... .................. 7.419 Years 7.399 Years 5.0004535% Refunding Bond Information Refunding Dated Date..... ....... ...... ..... .... .... ... ......... ..... ...... ... ..... .... .... ................. ................... .,. ........ .... .... ... ... ......... ...... .... Refunding Delivery Date.. .... .,. ..... ...... ........... ... ......... .... .............. ...... ............. ...... .................... ............. ...... ...... ................ Series 199&1 / SlNCLEPIJIlPOSE / 9/20/2005 / 11:19AM 12/0112005 12/0812005 Springsted Page 16 $1,690,000 City of Hastings, Minnesota General Obligation Swimming Pool Bonds Series 1998A Debt Service To Call And To Maturity Date Refunded D/S To Call Principal Coupon Interest Refunded DIS Bonds 12/0812005 - - - - - - 02/0112006 1,280,000.00 1,280,000.00 - 4.450% - - 08101/2006 - - - - 31,428.75 31,428.75 02/0112007 - - 75,000.00 4.500% 31,428.75 106,428.75 08/0112007 - - - - 29,741.25 29,741.25 02/01/2008 - - 75,000.00 4.550% 29,741.25 104,741.25 08101/2008 - - - - 28,035.00 28,035.00 02/0112009 - - 80,000.00 4.600% 28,035.00 108,035.00 08/01/2009 - - - - 26,195.00 26,195.00 02/01/2010 - - 85.000.00 4.700% 26,195.00 111,195.00 08/01/2010 - - - - 24,197.50 24,197.50 02/01/2011 - - 90,000.00 4.750% 24,197.50 114,197.50 08/0112011 - - - - 22,060.00 22,060.00 02/01/2012 - - 95,000.00 5.000% 22,060.00 117,060.00 08/0112012 - - - - 19,685.00 19,685.00 02/01/2013 - - 95,000.00 5.000% 19,685.00 114,685.00 08/0112013 - - - - 17,310.00 17,310.00 02/0112014 - - 100,000.00 5.000% 17,310.00 117.310.00 08/0112014 - - - - 14,810.00 14,810.00 02/01/2015 - - 105.000.00 5.000% 14,810.00 119,810.00 08/0112015 - - - - 12,185.00 12,185.00 02/01/2016 - - 110,000.00 5.000% 12,185.00 122,185.00 08/01/2016 - - - - 9,435.00 9,435.00 02/0112017 - - 115,000.00 5.100% 9,435.00 124,435.00 08/01/2017 - - - - 6,502.50 6,502.50 02/01/2018 - - 125,000.00 5.100% 6,502.50 131,502.50 08101/2018 - - - - 3,315.00 3,315.00 02/0112019 - - 130,000.00 5.100% 3,315.00 133,315.00 Total $1,280,000.00 $1,280,000.00 $1,280,000.00 - $489,800.00 $1,769,800.00 Yield Statistics Average Life... ... ..... ....................................... ........................... ...... .................. .......... ....... ............. .................... ...... ........ Weighted Average Maturity (Par Basis)..... .......... ....... .................... ....... .............. ............................................. ........ ........ Average Coupon........... .............. ....... .......... .......... ....... ... ......... ..... ........ .... .............. ........................................ .......... ....... 7.815 Years 7.796 Years 4.8963679% Refunding Bond Information Refunding Dated Date.. ................. ............. .............. ....... ......... ................. ......... ......... .................... ..... ... ...... ........ ... ........ Refunding Delivery Date................ ... ....... ................. ..... ................... ....... ............. ............................... ................ ............. 12/0112005 12/0812005 Series 1988A / SlNGLEI'U'IIFOSE / 9/20/2005/1I:19AM Springsted Page 17 $1,305,000 City of Hastings, Minnesota General Obligation Improvement and Refunding Bonds, Series 2005A Refunding Portion - Current Refunding of the Series 1998A Bonds Debt Service Schedule Date Principal Coupon Interest Total P+I 02/01/2006 - - - - 02/01/2007 75,000.00 2.950% 54,626.25 129,626.25 02/01/2008 85,000.00 3.050% 44,610.00 129,610.00 02/01/2009 85,000.00 3.150% 42,017.50 127,017.50 02/01/2010 90,000.00 3.250% 39,340.00 129,340.00 02/01/2011 95.000.00 3.350% 36,415.00 131,415.00 02/01/2012 100,000.00 3.450% 33,232.50 133,232.50 02/01/2013 100.000.00 3.550% 29,782.50 129,782.50 02/01/2014 100,000.00 3.650% 26,232.50 126,232.50 02/01/2015 105,000.00 3.750% 22,582.50 127,582.50 02/01/2016 110,000.00 3.850% 18.645.00 128,645.00 02/01/2017 115,000.00 3.900% 14,410.00 129,410.00 02/01/2018 120,000.00 4.000% 9,925.00 129,925.00 02/01/2019 125,000.00 4.100% 5,125.00 130,125.00 Total $1,305,000.00 - $376,943.75 $1,681,943.75 Yield Statistics Accrued Interest from 12/01/2005 to 12/08/2005............................................................................................................... Bond Year Dollars............................................................................................................................................................. Average Life............................................................................................................................................................ .......... Average Coupon.................................................................................................................................................. ............. 910.44 $10,027.50 7.684 Years 3.7591000% Net Interest Cost (NIC).......................................................................................................................................... ............ True Interest Cost (TiC).................................................................................................................................................... Bond Yield for Arbitrage Purposes.................................................................................................................................... All Inclusive Cost (AIC)...............................................................................................................,..................................... 3.8632137% 3.8671469% 3.6469527% 4.0403528% IRS Fonn 8038 Net Interest Cost.......................................................................................................................................................... ..... Weighted Average Maturity............................................................................................................................................... 3.7595342% 7.664 Years Series2005A GO/mproIIerne I Series20051ief98A I 9/20/2005 11/:19AM Springsted Page 18 $1,305,000 City of Hastings, Minnesota General Obligation Improvement and Refunding Bonds, Series 2005A Refunding Portion - Current Refunding of the Series 1998A Bonds Debt Service Comparison Oate Total P+I Escrow Existing DIS Net New DIS Old Net DlS Savings 02/0112006 - (3,755.67) 102,986.25 99.230.58 102,986.25 3,755.67 02/0112007 129,626.25 - - 129,626.25 137,857.50 8,231.25 02/0112008 129,610.00 - - 129,610.00 134,482.50 4,872.50 02/01/2009 127,017.50 - - 127,017.50 136,070.00 9,052.50 02/0112010 129,340.00 - - 129,340.00 137,390.00 8,050.00 02/01/2011 131,415.00 - - 131,415.00 138,395.00 6,980.00 02/01/2012 133,232.50 - - 133,232.50 139,120.00 5,887.50 02/01/2013 129,782.50 - - 129,782.50 134,370.00 4,587.50 02/0112014 126,232.50 - - 126,232.50 134,620.00 8,387.50 02/01/2015 127,582.50 - - 127,582.50 134,620.00 7,037.50 02/0112016 128,645.00 - - 128,645.00 134,370.00 5,725.00 02/01/2017 129,410.00 - - 129,410.00 133,870.00 4,460.00 02/0112018 129,925.00 - - 129,925.00 138,005.00 8.080.00 02/0112019 130.125.00 - - 130,125.00 136,630.00 6,505.00 Total $1,681,943.75 (3,755.67) $102.986.25 $1,781,174.33 $1,872,786.25 $91,611.92 PV Analysis Summary (Net to Net) Net FV Cashflow Savings........................... .......................................................................................................................... Gross PV Debt Service Savings............................................................................................................................................ PV of Escrow Earnings... .............................. ................................................ ......... ...... ............ ......... ....... Net PV Cashflow Savings @ 3.647%(Bond yield)............................................................................................................... Accrued Interest Credit to Debt Service Fund....................................................................................................................... Contingency or Rounding Amount......................................................................................................................................... Net Future Value Benefit................................................................................................................................................... .... Net Present Value Benefit.............................................. ...................................... ................................................................. Net PV Benefit / $409,179.54 PV Refunded Interest............................................................................................................. Net PV Benefit / $1,383,720.53 PV Refunded Debt Service.................................................................................................. Net PV Benefit / $1,280,000 Refunded Principal.................................................................................................................. Net PV Benefit / $1,305,000 Refunding Principal................................................................................................................. Refunding Bond Information 91.611.92 69,750.83 3,735.74 73,486.57 910.44 264.46 $92,786.82 $74,661.47 18.247% 5.396% 5.833% 5.721% Refunding Dated Date........ ............................ .................... ...................................... ............................ .... ............................. 12/01/2005 Refunding Delivery Date....................................................................................................................................................... 12/08/2005 Series2005A GOlmpt'C1lle1tle I Sel'if:82005Ref98A I 9/20/2005 I /1:19AM Springsted Page 19 $930,000 City of Hastings, Minnesota General Obligation Water Revenue Bonds Series 1997B Prior Original Debt Service Date Principal Coupon interest Total P+I 08/01/1997 - - - - 02/01/1998 - - 22,731.25 22,731.25 08/01/1998 - - 22,731.25 22,731.25 02/01/1999 30,000.00 4.000% 22,731.25 52,731.25 08/01/1999 - - 22,131.25 22,131.25 02/01/2000 30,000.00 4.100% 22.131.25 52,131.25 08/01/2000 - - 21,516.25 21,516.25 02/01/2001 35.000.00 4.200% 21,516.25 56,516.25 08/01/2001 - - 20,781.25 20,781.25 02/01/2002 35,000.00 4.300% 20,781.25 55,781.25 08/01/2002 - - 20,028.75 20,028.75 02/01/2003 35,000.00 4.400% 20,028.75 55,028.75 08/01/2003 - - 19,258.75 19,258.75 02/01/2004 40,000.00 4.500% 19,258.75 59,258.75 08/01/2004 - - 18,358.75 18.358.75 02/01/2005 40,000.00 4.600% 18,358.75 58,358.75 08/01/2005 - - 17,438.75 17,438.75 02/01/2006 45,000.00 4.700% 17,438.75 62,438.75 08/01/2006 - - 16,381.25 16,381.25 02/01/2007 45,000.00 4.750% 16,381.25 61,381.25 08/01/2007 - - 15,312.50 15,312.50 02/01/2008 45,000.00 4.850% 15,312.50 60,312.50 08/01/2008 - - 14,221.25 14,221.25 02/01/2009 50,000.00 4.950% 14,221.25 64,221.25 08/01/2009 - - 12,983.75 12,983.75 02/01/2010 50,000.00 5.000% 12,983.75 62,983.75 08/01/2010 - - 11,733.75 11,733.75 02/01/2011 55,000.00 5.050% 11,733.75 66,733.75 08/0112011 - - 10,345.00 10,345.00 02/01/2012 60,000.00 5.100% 10.345.00 70,345.00 08/01/2012 - - 8,815.00 8,815.00 02/01/2013 60,000.00 5.200% 8,815.00 68,815.00 08/01/2013 - - 7,255.00 7,255.00 02/01/2014 65,000.00 5.250% 7,255.00 72,255.00 08/01/2014 - - 5,548.75 5,548.75 02/01/2015 65,000.00 5.250% 5,548.75 70,548.75 08/01/2015 - - 3,842.50 3,842.50 02/0112016 70,000.00 5.300% 3,842.50 73,842.50 08/0112016 - - 1,987.50 1,987.50 02/0112017 75,000.00 5.300% 1,987.50 76,987.50 Total $930,000.00 - $564,073.75 $1,494.073.75 Yield Statistics Average Life. .... ....... ........ ................ ...................... ............ .... .... ........................... .... ............ ... ................ ......................... Weighted Average Maturity (Par Basis)............... ............. ............. .......................................................... .................. ....... Average Coupon... .... ..... ............. ..... ... ......................... .......................... ............... ... ... ...... ............. ......... .... ...... ........ ..... ... 6.254 Years 6.235 Vears 5.1974032% Refunding Bond Information Refunding Dated Date...................................................... ................................................................................................ Refunding Delivery Date. ............................................. ............................................................... ........................ .............. 12/0112005 12/0812005 Series 19978 I SlNGLEI'U1lI'OSE I 9/22/2005 I 12:1GPM Springsted Page 20 $930,000 City of Hastings, Minnesota General Obligation Water Revenue Bonds Series 1997B Debt Service To Maturity And To Call Date Refunded DIS To Call Principal Coupon Interest Refunded DIS Bonds 12/0812005 - - - - - - 02/01/2006 640,000.00 640,000.00 - 4.700% - - 0810112006 - - - - 16,381.25 16,381.25 02/0112007 - - 45,000.00 4.750% 16,381.25 61,381.25 08/0112007 - - - - 15,312.50 15,312.50 02/01/2008 - - 45,000.00 4.850% 15,312.50 60,312.50 08/01/2008 - - - - 14,221.25 14,221.25 02/01/2009 - - 50,000.00 4.950% 14,221.25 64,221.25 08/01/2009 - - - - 12,983.75 12,983.75 02101/2010 - - 50,000.00 5.000% 12,983.75 62,983.75 08/01/2010 - - - - 11,733.75 11,733.75 02/01/2011 - - 55.000.00 5.050% 11,733.75 66,733.75 08/0112011 - - - - 10,345.00 10,345.00 02101/2012 - - 60,000.00 5.100% 10,345.00 70,345.00 08/0112012 - - - - 8,815.00 8,815.00 02/0112013 - - 60,000.00 5.200% 8,815.00 68,815.00 08/01/2013 - - - - 7,255.00 7,255.00 02/01/2014 - - 65,000.00 5.250% 7,255.00 72,255.00 08/0112014 - - - - 5,548.75 5,548.75 02/01/2015 - - 65,000.00 5.250% 5,548.75 70,548.75 08/01/2015 - - - - 3,842.50 3,842.50 02/0112016 - - 70,000.00 5.300% 3,842.50 73,842.50 08/01/2016 - - - - 1,987.50 1,987.50 02/01/2017 - - 75,000.00 5.300% 1,987.50 76,987.50 Total $640,000.00 $640,000.00 $640,000.00 - $216,852.50 $856,852.50 Yield Statistics Average Life............................................................................................................. .......................................................... 6.682 Years Weighted Average Maturity (Par Basis).......................................................... ......... ..................... ......... ............................. 6.663 Years Average Coupon........................................................................................................................._..... .................................. 5.0705963% Refunding Bond Information Refunding Dated Date................................................... ..................................................................................................... 12/01/2005 Refunding Delivery Date.......................................... .................................................................... ....................................... 12/0812005 Series /9918 I S/NGILPUlU'OSE I 9/22/2(){}5 I /2:/6PM Springsted Page 21 $655,000 City of Hastings, Minnesota General Obligation Water Revenue Refunding Bonds Series 2005 - Current Refunding of Series 1997B Debt Service Schedule Date Principal Coupon Interest Total P+I 02/01/2006 - - - - 02/01/2007 45,000.00 2.950% 26,620.42 71,620.42 02/01/2008 50,000.00 3.050% 21,490.00 71,490.00 02/01/2009 55,000.00 3.150% 19,965.00 74,965.00 02/01/2010 55,000.00 3.250% 18,232.50 73,232.50 02/01/2011 60,000.00 3.350% 16,445.00 76,445.00 02/01/2012 60,000.00 3.450% 14,435.00 74,435.00 02/01/2013 60,000.00 3.550% 12,365.00 72,365.00 02/01/2014 65,000.00 3.650% 10,235.00 75,235.00 02/01/2015 65,000.00 3.750% 7,862.50 72,862.50 02/01/2016 70,000.00 3.850% 5,425.00 75,425.00 02/01/2017 70,000.00 3.900% 2,730.00 72,730.00 Total $655.000.00 - $155,805.42 $810,805.42 Yield Statistics Accrued Interest from 12/01/2005 to 12/0812005....................................................... ........................................................ Bond Year Dollars. .................................................................................................................................................. ........... Average Life........................................ ................... ... ............................ .............. .................. ............ ................. .......... ...... Average Coupon........ ............ ........................................................................................................................ ...... .............. 443.67 $4,294.17 6.556 Years 3.6283040% Net Interest Cost (NIC)...................................................................................................................................... ................ True Interest Cost (TiC)...................... ............................................................................................................................... Bond Yield for Arbitrage Purposes...................................................... .............. ............................................... .................. All Inclusive Cost (AIC)............................................................................................................. ........................... .............. 3.7503300% 3.7581322% 3.6469527% 3.9554607% IRS Form 8038 Net Interest COSt........................................................................... ............................. ........................................................ 3.6287346% Weighted Average Maturity................................................. ...................................... .................... .... .............. ........ ...... ..... 6.537 Years Series 2ooS), GO Impl'l1lle1fle / Series 200511e197B / 9/22/2005 I 12:16 PM Springsted Page 22 $655,000 City of Hastings, Minnesota General Obligation Water Revenue Refunding Bonds Series 2005 - Current Refunding of Series 1997B Debt Service Comparison Date Total P+I Escrow Existing D/S Net New D/S Old Net DlS Savings 02/0112006 - (1,877.83) 62,438.75 60,560.92 62,438.75 1,877.83 02/01/2007 71,620.42 - - 71,620.42 77,762.50 6,142.08 02/01/2008 71,490.00 - - 71,490.00 75,625.00 4,135.00 02/01/2009 74,965.00 - - 74,965.00 78,442.50 3,477.50 02101/2010 73,232.50 - - 73,232.50 75,967.50 2,735.00 02/01/2011 76,445.00 - - 76,445.00 78,467.50 2,022.50 02101/2012 74,435.00 - - 74,435.00 80,690.00 6,255.00 02/01/2013 72,365.00 - - 72,365.00 77,630.00 5,265.00 02/01/2014 75,235.00 - - 75,235.00 79,510.00 4,275.00 02/01/2015 72,862.50 - - 72,862.50 76,097.50 3.235.00 02/01/2016 75,425.00 - - 75,425.00 77,685.00 2,260.00 02/01/2017 72,730.00 - - 72,730.00 78,975.00 6,245.00 Total $810.805.42 (1,877.83) $62,438.75 $871,366.34 $919,291.25 $47,924.91 PV Analysis Summary (Net to Net) Net FV Cashflow Savings................. ............................................................................................................... .... .................. Gross PV Debt Service Savings..................................................................................... ......................... ............................., PVof Escrow Eamings............ .......................... ................................................................ ............................ .......... ............. 47,924.91 37,615.84 1,867.87 Net PV Cashflow Savings @ 3.647%(Bond yield)............................................................................................................... 39,483.71 Accrued Interest Credit to Debt Service Fund............ ................. .............................. ...... ............... ..... .... ............. ................. Contingency or Rounding Amount......................................................................................................................................... Net Future Value Benefit.......................................................................................................................................... ............. Net Present Value Benefit............................................................................................................................................... ...... 443.67 2,584.84 $50,953.42 $42,512.22 Net PV Benefit 1 $185,618.80 PV Refunded Interest............................................................................................................. Net PV Benefit / $691,911.30 PV Refunded Debt Service..................................................................................................... Net PV Benefit / $640,000 Refunded Principal................................................................................................................... Net PV Benefit / $655,000 Refunding Principal.................................................................................................................. 22.903% 6.144% 6.643% 6.490% Refunding Bond Information Refunding Dated Date................................................................................................................................................... ........ 12/01/2005 Refunding Delivery Date....................................................................................................................................................... 12/08/2005 Series2005AGOIrnproveme / Series2005Kef97B / 9/22/2005 /12:16PM Springsted Page 23 $3,740,000 City of Hastings, Minnesota General Obligation Municipal Building Refunding Bonds, Series 2005B Current Refunding of Series 1998A (HRA Bonds) Preliminary Feasibility Summary Dated 12/01/20051 Delivered 12/08/2005 Sources Of Funds Par Amount of Bonds........... ......................................................... ..................................................... ............................. Transfers from Prior Issue Debt Service Funds............................................................................................................... Accrued Interest from 12/01/2005 to 12/0812005............................................................................................................. T ota I Sou rces............ ............. ...... ........ .............................. ................. ........... .. ...... ...... ........ ........... .......... ............. ....... Uses Of Funds Deposit to Current Refunding Fund................................................................................................................................. Costs of Issuance............................................................................................................................... ....................... ..... Total Underwriter's Discount (0.750%)..................................................................................... ...................................... Rounding Amount........................................................................................................................................... ................ Deposit to Debt Service Fund..................................................................................... ................. -............................. ...... T ota I Uses.............................. ...... .................... ............................... ....................................... ......... ............... ................ ISSUES REFUNDED AND CALL INFORMATION Prior Issue Call Price........................................................... ............................................................................................ Prior Issue Call Date................................. .............. .......................................... .... .............................................. ............ SAVINGS INFORMATION Net Future Value Benefit............................................................................................................................................... .. Net Present Value Benefit................................................................................................................................ ..... .......... Net PV Benefit / $4,320,823.34 PV Refunded Debt Service............................................................................................ BOND STATISTICS Average Life......................................................................................................... ......... .................................................. Average Coupon................................................... ............................................ .............................................................. Net Interest Cost (NIC)................................ ............................................................................... _.................................... True Interest Cost (TiC)................................................................................................. ................................................. Series 2OO51lef 199&4 Rev I SINGLE PU1U'OSE I 9/20/2005 I 11:24 AM Springsted $3,740,000.00 459,911.25 2,414.90 $4,202,326.15 4,124,911.25 42,000.00 28,050.00 4,950.00 2,414.90 $4,202,326.15 100.000% 2/01/2006 $158,793.70 $137,904.78 3.192% 4.874 Years 3.4274481% 3.5813295% 3.5924195% Page 24 $4,710,000 Hastings HRA, Minnesota Municipal Building Revenue Refunding Bonds, Series 1998A Prior Original Debt Service Date Principal Coupon Interest Total P+I 08/01/1998 - - - - 02/01/1999 - - 109,536.25 109,536.25 08101/1999 - - 109,536.25 109,536.25 02/0112000 - - 109,536.25 109,536.25 0810112000 - - 109,536.25 109,536.25 02/01/2001 - - 109,536.25 109,536.25 08/01/2001 - - 109,536.25 109,536.25 02/0112002 - - 109,536.25 109,536.25 08/01/2002 - - 109,536.25 109,536.25 02/01/2003 - - 109,536.25 109,536.25 08/0112003 - - 109,536.25 109,536.25 02/01/2004 330,000.00 4.250% 109,536.25 439,536.25 08/01/2004 - - 102,523.75 102,523.75 02/01/2005 350,000.00 4.350% 102,523.75 452,523.75 08/01/2005 - - 94,911.25 94,911.25 02/01/2006 365,000.00 4.400% 94,911.25 459,911.25 08101/2006 - - 86,881.25 86,881.25 02/01/2007 385,000.00 4.450% 86.881.25 471,881.25 08/01/2007 - - 78,315.00 78,315.00 02/01/2008 400.000.00 4.550% 78,315.00 478,315.00 08/01/2008 - - 69,215.00 69,215.00 02/01/2009 425.000.00 4.650% 69,215.00 494,215.00 08/01/2009 - - 59,333.75 59,333.75 02/01/2010 440.000.00 4.750% 59,333.75 499,333.75 08/01/2010 - - 48,883.75 48,883.75 02/01/2011 465,000.00 4.800% 48,883.75 513,883.75 08/01/2011 - - 37,723.75 37,723.75 02/01/2012 490,000.00 4.850% 37,723.75 527,723.75 08101/2012 - - 25,841.25 25,841.25 02/01/2013 515,000.00 4.850% 25,841.25 540,841.25 08/01/2013 - - 13,352.50 13,352.50 02/01/2014 545,000.00 4.900% 13,352.50 558,352.50 Total $4,710,000.00 - $2,438,861.25 $7,148,861.25 Yield Statistics Average Life............................................ .................... .... ................................................................................................. Weighted Average Maturity (Par Basis).......................................... .................................................................................. Average Coupon........ ..... ....... ............. ........ .................... .... ............ .... ................. ............ ........ .............. ........................ ... 4.497 Years 4.477 Years 4.8049089% Refunding Bond Infonnation Refunding Dated Date....... ..... ......... ... ..... ............... ................. ..................................... ... .... ... ... ........ ... ......... ................ ... Refunding Delivery Date.... ..... ......... ... ......... ... .... ......... .... .... ............... ............. ..... .............. .......... ..... ............ ... ............ .... 12/01/2005 12/0812005 ~ Springsted Series 199&4 /fey / SlNGLE1'I/llI'OSE / 9/20/2005 I //:24AM Page 25 $4,710,000 Hastings HRA, Minnesota Municipal Building Revenue Refunding Bonds, Series 1998A Debt Service To Call And To Maturity Date Refunded Interest to D/S To Call Principal Coupon Interest Refunded D1S Bonds Call 12/08/2005 - - - - - - - 02/0112006 4,030,000.00 94,911.25 4,124,911.25 365.000.00 4.400% 94,911.25 459,911.25 0810112006 - - - - - 86,881.25 86,881.25 02/01/2007 - - - 385,000.00 4.450% 86,881.25 471,881.25 0810112007 - - - - - 78,315.00 78,315.00 02/01/2008 - - - 400,000.00 4.550% 78,315.00 478,315.00 08101/2008 - - - - - 69,215.00 69,215.00 02/01/2009 - - - 425,000.00 4.650% 69,215.00 494,215.00 08101/2009 - - - - - 59,333.75 59,333.75 02/01/2010 - - - 440,000.00 4.750% 59,333.75 499,333.75 08101/2010 - - - - - 48,883.75 48,883.75 02/01/2011 - - - 465,000.00 4.800% 48,883.75 513,883.75 08101/2011 - - - - - 37,723.75 37,723.75 02/01/2012 - - - 490,000.00 4.850% 37,723.75 527,723.75 08101/2012 - - - - - 25,841.25 25,841.25 02/01/2013 - - - 515,000.00 4.850% 25,841.25 540,841.25 08101/2013 - - - - - 13,352.50 13,352.50 02/01/2014 - - - 545,000.00 4.900% 13,352.50 558,352.50 Total $4,030.000.00 $94,911.25 $4.124,911.25 $4,030,000.00 - $934,003.75 $4.964,003.75 Yield Statistics Average Life.................... ........................................................................... ...................................................................... Weighted Average Maturity (Par Basis)................................ ............................................................................................ Average Coupon............................................................................................................................... ................................ 4.497 Years 4.477 Years 4.8049089% Refunding Bond Information Refunding Dated Date................................................................................................................................ ...................... Refunding Delivery Date................................................................................................................................... ................ 12/0112005 12/08/2005 Series 1998Aliev / SlNGLEI'lJRKJSE /9/20/2005 /1l:24AM Springsted Page 26 $3,740,000 City Hastings, Minnesota General Obligation Municipal Building Refunding Bonds, Series 2005B Current Refunding of Series 1998A (HRA Bonds) Debt Service Schedule Date Principal Coupon Interest Total P+I 02101/2006 - - - - 02/01/2007 395,000.00 2.950% 144,894.17 539,894.17 02/01/2008 430,000.00 3.050% 112,542.50 542,542.50 02101/2009 445,000.00 3.150% 99,427.50 544,427.50 02/01/2010 455,000.00 3.250% 85,410.00 540,410.00 02/01/2011 475,000.00 3.350% 70,622.50 545,622.50 02/01/2012 495,000.00 3.450% 54,710.00 549,710.00 02/01/2013 510,000.00 3.550% 37,632.50 547,632.50 02/01/2014 535,000.00 3.650% 19,527.50 554,527.50 Total $3,740,000.00 - $624,766.67 $4,364,766.67 Yield Statistics Accrued Interest from 12/01/2005 to 12/0812005............................................................................................................... Bond Year Dollars............................................................................................................................................................. Average Life...................................................................................................................................................................... Average Coupon............................................................................................................................................................... 2,414.90 $18,228.33 4.874 Years 3.4274481% Net Interest Cost (NIC)...................................................................... ....................................................................... ......... True Interest Cost (TiC)........................................................................................................................................... ......... Bond Yield for Arbitrage Purposes.................................................................................................................................... All Inclusive Cost (AIC)..................................................................................................................................................... 3.5813295% 3.5924195% 3.4200398% 3.8539265% IRS Fonn 8038 Net Interest Cost............................................................................................................................................................... Weighted Average Maturity............................................................................................................................................... 3.4278756% 4.854 Years Series 2oo5/lef 199&4 Rev / SINGLE PURPOSE I 9/20/2005 I 11:24 AM Springsted Page 27 $3,740,000 City of Hastings, Minnesota General Obligation Municipal Building Refunding Bonds, Series 2005B Current Refunding of Series 1998A (HRA Bonds) Debt Service Comparison Date Total P+I Escrow Net New DIS Old Net DIS Savings 02/01/2006 - (12,102.97) (12,102.97) 459,911.25 472,014.22 02/0112007 539,894.17 - 539,894.17 558,762.50 18,868.33 02/0112008 542,542.50 - 542,542.50 556,630.00 14,087.50 02/01/2009 544,427.50 - 544,427.50 563,430.00 19,002.50 02/0112010 540,410.00 - 540,410.00 558,667.50 18,257.50 02/0112011 545,622.50 - 545,622.50 562,767.50 17,145.00 02/01/2012 549,710.00 - 549,710.00 565,447.50 15,737.50 02/01/2013 547,632.50 - 547,632.50 566,682.50 19,050.00 02/0112014 554,527.50 - 554,527.50 571,705.00 17,177.50 Total $4.364,766.67 (12,102.97) $4,352,663.70 $4,964,003.75 $611,340.05 PV Analysis Summary (Net to Net) Net FV Cashflow Savings......................................... ................................. ..... ............................. .......................... Gross PV Debt Service Savings....... ..................... ................................................................................................ PV of Escrow Earnings......................................................... ..................... ........................... .... Net PV Cashflow Savings @ 3.420%(Bond yield)................................................................................................ Accrued Interest Credit to Debt Service Fund........................................................................................................ Transfers from Prior Issue Debt Service Fund....................................................................................................... Contingency or Rounding Amount......................................................................................................................... Net Future Value Beneflt.......................................................................................... .............................................. Net Present Value Benefit...................................................................................................................................... Net PV Benefit / $845,258.54 PV Refunded Interest.............................................................................................. Net PV Benefit 1 $4,320,823.34 PV Refunded Debt Service.................................................................................. Net PV Benefit / $4.030,000 Refunded Principal................................................................................................... Net PV Benefit 1 $3,740,000 Refunding Principal.................................................................................................. Refunding Bond Information 611,340.05 578,408.44 12,042.69 590,451.13 2,414.90 (459.911.25) 4,950.00 $158,793.70 $137,904.78 16.315% 3.192% 3.422% 3.687% Refunding Dated Date............................................................................................................................................ 12/0112005 Refunding Delivery Date........................................ .............. .............................. ...... .............................................. 12/0812005 Series 2005 Ref /998A lli:v / SJNCLE PU1U'OSE / 9/20/2005 I 1/:24 AM Springsted Page 28 THE CITY HAS AUTHORIZED SPRINGSTED INCORPORATED TO NEGOTIATE THIS ISSUE ON ITS BEHALF. PROPOSALS WILL BE RECEIVED ON THE FOLLOWING BASIS: TERMS OF PROPOSAL $4,895,000* CITY OF HASTINGS, MINNESOTA GENERAL OBLIGATION IMPROVEMENT AND REFUNDING BONDS, SERIES 2005A (BOOK ENTRY ONLY) Proposals for the Bonds will be received on Monday, November 7, 2005, until 12:00 Noon, Central Time, at the offices of Springsted Incorporated, 380 Jackson Street, Suite 300, Saint Paul, Minnesota, after which time they will be opened and tabulated. Consideration for award of the Bonds will be by the City Council at 7:00 P.M., Central Time, of the same day. SUBMISSION OF PROPOSALS Springsted will assume no liability for the inability of the bidder to reach Springsted prior to the time of sale specified above. All bidders are advised that each Proposal shall be deemed to constitute a contract between the bidder and the City to purchase the Bonds regardless of the manner in which the Proposal is submitted. (a) Sealed Biddina. Proposals may be submitted in a sealed envelope or by fax (651) 223-3046 to Springsted. Signed Proposals, without final price or coupons, may be submitted to Springsted prior to the time of sale. The bidder shall be responsible for submitting to Springsted the final Proposal price and coupons, by telephone (651) 223-3000 or fax (651) 223-3046 for inclusion in the submitted Proposal. OR (b) Electronic Biddina. Notice is hereby given that electronic proposals will be received via PARI"fY'l!I. For purposes of the electronic bidding process, the time as maintained by PARI~ shall constitute the official time with respect to all Bids submitted to PARI~. Each bidder shall be solely responsible for making necessary arrangements to access PAR/~ for purposes of submitting its electronic Bid in a timely manner and in compliance with the requirements of the Terms of Proposal. Neither the City, its agents nor PARI~ shall have any duty or obligation to undertake registration to bid for any prospective bidder or to provide or ensure electronic access to any qualified prospective bidder, and neither the City, its agents nor PARI~ shall be responsible for a bidder's failure to register to bid or for any failure in the proper operation of, or have any liability for any delays or interruptions of or any damages caused by the services of PARI~. The City is using the services of PARI~ solelY as a communication mechanism to conduct the electronic bidding for the Bonds, and PARI"fY'l!I is not an agent of the City. If any provisions of this Terms of Proposal conflict with information provided by PARI~, this Terms of Proposal shall control. Further information about PARI~, including any fee charged, may be obtained from: PARI~, 1359 Broadway, 2nd Floor, New York, New York 10018 Customer Support: (212) 849-5000 Page 29 DETAILS OF THE BONDS The Bonds will be dated December 1, 2005, as the date of original issue, and will bear interest payable on February 1 and August 1 of each year, commencing August 1, 2006. Interest will be computed on the basis of a 360-day year of twelve 30-day months. The Bonds will mature February 1 in the years and amounts as follows: 2007 $120,000 2011 $445,000 2014 $460,000 2008 $430,000 2012 $450,000 2015 $465,000 2009 $430,000 2013 $450,000 2016 $480,000 2010 $435,000 * The City reserves the right, after proposals are opened and prior to award, to increase or reduce the principal amount of the Bonds offered for sale. Any such increase or reduction will be made in multiples of $5,000 in any of the maturities. In the event the principal amount of the Bonds is increased or reduced, any premium offered or any discount taken by the successful bidder will be increased or reduced by a percentage equal to the percentage by which the principal amount of the Bonds is increased or reduced. 2017 2018 2019 $485,000 $120,000 $125,000 Proposals for the Bonds may contain a maturity schedule providing for a combination of serial bonds and term bonds. All term bonds shall be subject to mandatory sinking fund redemption and must conform to the maturity schedule set forth above at a price of par plus accrued interest to the date of redemption. In order to designate term bonds, the proposal must specify "Years of Term Maturities" in the spaces provided on the Proposal Form. BOOK ENTRY SYSTEM The Bonds will be issued by means of a book entry system with no physical distribution of Bonds made to the public. The Bonds will be issued in fully registered form and one Bond, representing the aggregate principal amount of the Bonds maturing in each year, will be registered in the name of Cede & Co. as nominee of The Depository Trust Company ("DTC"), New York, New York, which will act as securities depository of the Bonds. Individual purchases of the Bonds may be made in the principal amount of $5,000 or any multiple thereof of a single maturity through book entries made on the books and records of DTC and its participants. Principal and interest are payable by the registrar to DTC or its nominee as registered owner of the Bonds. Transfer of principal and interest payments to participants of DTC will be the responsibility of OTC; transfer of principal and interest payments to benefICial owners by participants will be the responsibility of such participants and other nominees of beneficial owners. The purchaser, as a condition of delivery of the Bonds, will be required to deposit the Bonds with OTC. REGISTRAR The City will name the registrar, which shall be subject to applicable SEC regulations. The City will pay for the services of the registrar. OPTIONAL REDEMPTION The City may elect on February 1, 2014, and on any day thereafter, to prepay Bonds due on or after February 1, 2015. Redemption may be in whole or in part and if in part at the option of the City and in such manner as the City shall determine. If less than all Bonds of a maturity are called for redemption, the City will notify OTC of the particular amount of such maturity to be prepaid. OTC will determine by lot the amount of each participant's interest in such maturity to be redeemed and each participant will then select by lot the beneficial ownership interests in such maturity to be redeemed. All prepayments shall be at a price of par plus accrued interest. SECURITY ANO PURPOSE The Bonds will be general obligations of the City for which the City will pledge its full faith and credit and power to levy direct general ad valorem taxes. In addition, the City will pledge Page 30 specIal assessments against benefited properties and net revenues of the City's Water Utility. The proceeds will be used to (i) finance various improvement projects within the City, (ii) refund the February 1, 2007 through February 1, 2019 maturities of the City's General Obligation Swimming Pool Bonds, Series 1998A, dated August 1, 1998, (iii) refund the February 1, 2007 through February 1, 2017 maturities of the City's General Obligation Water Revenue Bonds, Series 1997B, dated August 1, 1997, and (iv) pay the costs of issuing the Bonds. TYPE OF PROPOSALS Proposals shall be for not less than $4,855,840 and accrued interest on the total principal amount of the Bonds. Proposals shall be accompanied by a Good Faith Deposit ("Deposit") in the form of a certified or cashier's check or a Financial Surety Bond in the amount of $48,950, payable to the order of the City. If a check is used, it must accompany the proposal. If a Financial Surety Bond is used, it must be from an insurance company licensed to issue such a bond in the State of Minnesota, and preapproved by the City. Such bond must be submitted to Springsted Incorporated prior to the opening of the proposals. The Financial Surety Bond must identify each underwriter whose Deposit is guaranteed by such Financial Surety Bond. If the Bonds are awarded to an underwriter using a Financial Surety Bond, then that purchaser is required to submit its Deposit to Springsted Incorporated in the form of a certified or cashier's check or wire transfer as instructed by Springsted Incorporated not later than 3:30 P.M., Central Time, on the next business day following the award. If such Deposit is not received by that time, the Financial Surety Bond may be drawn by the City to satisfy the Deposit requirement. The Deposit received from the purchaser, the amount of which will be deducted at settlement and no interest will accrue to the purchaser, will be deposited by the City. In the event the purchaser fails to comply with the accepted proposal, said amount will be retained by the City. No proposal can be withdrawn or amended after the time set for receiving proposals unless the meeting of the City scheduled for award of the Bonds is adjourned, recessed, or continued to another date without award of the Bonds having been made. Rates shall be in integral multiples of 5/100 or 1/8 of 1%. Rates must be in level or ascending order. Bonds of the same maturity shall bear a single rate from the date of the Bonds to the date of maturity. No conditional proposals will be accepted. AWARD The Bonds will be awarded on the basis of the lowest interest rate to be determined on a true interest cost (TIC) basis. The City's computation of the interest rate of each proposal, in accordance with customary practice, will be controlling. The City will reserve the right to: (i) waive non-substantive informalities of any proposal or of matters relating to the receipt of proposals and award of the Bonds, (ii) reject all proposals without cause, and (iii) reject any proposal that the City determines to have failed to comply with the terms herein. BOND INSURANCE AT PURCHASER'S OPTION If the Bonds qualify for issuance of any policy of municipal bond insurance or commitment therefor at the option of the underwriter, the purchase of any such insurance policy or the issuance of any such commitment shall be at the sole option and expense of the purchaser of the Bonds. Any increased costs of issuance of the Bonds resulting from such purchase of insurance shall be paid by the purchaser, except that, if the City has requested and received a rating on the Bonds from a rating agency, the City will pay that rating fee. Any other rating agency fees shall be the responsibility of the purchaser. Failure of the municipal bond insurer to issue the policy after Bonds have been awarded to the purchaser shall not constitute cause for failure or refusal by the purchaser to accept delivery on the Bonds.1 Page 31 CUSIP NUMBERS If the Bonds qualify for assignment of CUSIP numbers such numbers will be printed on the Bonds, but neither the failure to print such numbers on any Bond nor any error with respect thereto will constitute cause for failure or refusal by the purchaser to accept delivery of the Bonds. The CUSIP Service Bureau charge for the assignment of CUSIP identification numbers shall be paid by the purchaser. SETTLEMENT Within 40 days following the date of their award, the Bonds will be delivered without cost to the purchaser through DTC in New York, New York. Delivery will be subject to receipt by the purchaser of an approving legal opinion of Briggs and Morgan, Professional Association, of Saint Paul and Minneapolis, Minnesota, and of customary closing papers, including a no- litigation certificate. On the date of settlement, payment for the Bonds shall be made in federal, or equivalent, funds that shall be received at the offices of the City or its designee not later than 12:00 Noon, Central Time. Unless compliance with the terms of payment for the Bonds has been made impossible by action of the City, or its agents, the purchaser shall be liable to the City for any loss suffered by the City by reason of the purchaser's non-compliance with said terms for payment. CONTINUING DISCLOSURE On the date of actual issuance and delivery of the Bonds, the City will execute and deliver a Continuing Disclosure Undertaking (the "Undertaking") whereunder the City will covenant for the benefit of the owners of the Bonds to provide certain financial and other information about the City and notices of certain occurrences to information repositories as specified in and required by SEC Rule 15c2-12(b)(5). OFFICIAL STATEMENT The City has authorized the preparation of an Official Statement containing pertinent information relative to the Bonds, and said Official Statement will serve as a nearly final Official Statement within the meaning of Rule 15c2-12 of the Securities and Exchange Commission. For copies of the Official Statement or for any additional information prior to sale, any prospective purchaser is referred to the Financial Advisor to the City, Springsted Incorporated, 380 Jackson Street, Suite 300, Saint Paul, Minnesota 55101, telephone (651) 223-3000. The Official Statement, when further supplemented by an addendum or addenda specifying the maturity dates, principal amounts and interest rates of the Bonds, together with any other information required by law, shall constitute a "Final Official Statement" of the City with respect to the Bonds, as that term is defined in Rule 15c2-12. By awarding the Bonds to any underwriter or underwriting syndicate submitting a proposal therefor, the City agrees that, no more than seven business days after the date of such award, it shall provide without cost to the senior managing underwriter of the syndicate to which the Bonds are awarded 195 copies of the Official Statement and the addendum or addenda described above. The City designates the senior managing underwriter of the syndicate to which the Bonds are awarded as its agent for purposes of distributing copies of the Final Official Statement to each Participating Underwriter. Any underwriter delivering a proposal with respect to the Bonds agrees thereby that if its proposal is accepted by the City (i) it shall accept such designation and (ii) it shall enter into a contractual relationship with all Participating Underwriters of the Bonds for purposes of assuring the receipt by each such Participating Underwriter of the Final Official Statement. Dated October 3, 2005 BY ORDER OF THE CITY COUNCIL Isl Melanie Mesko Lee City Clerk Page 32 THE CITY HAS AUTHORIZED SPRINGSTED INCORPORATED TO NEGOTIATE THIS ISSUE ON ITS BEHALF. PROPOSALS Will BE RECEIVED ON THE FOllOWING BASIS: TERMS OF PROPOSAL $3,740,000* CITY OF HASTINGS, MINNESOTA GENERAL OBLIGATION MUNICIPAL BUilDING REFUNDING BONDS, SERIES 2005B (BOOK ENTRY ONLY) Proposals for the Bonds will be received on Monday, November 7, 2005, until 12:00 Noon, Central Time, at the offices of Springsted Incorporated, 380 Jackson Street, Suite 300, Saint Paul, Minnesota, atter which time they will be opened and tabulated. Consideration for award of the Bonds will be by the City Council at 7:00 P.M., Central Time, of the same day. SUBMISSION OF PROPOSALS Springsted will assume no liability for the inability of the bidder to reach Springsted prior to the time of sale specified above. All bidders are advised that each Proposal shall be deemed to constitute a contract between the bidder and the City to purchase the Bonds regardless of the manner in which the Proposal is submitted. (a) Sealed BiddinQ. Proposals may be submitted in a sealed envelope or by fax (651) 223-3046 to Springsted. Signed Proposals, without final price or coupons, may be submitted to Springsted prior to the time of sale. The bidder shall be responsible for submitting to Springsted the final Proposal price and coupons, by telephone (651) 223-3000 or fax (651) 223-3046 for inclusion in the submitted Proposal. OR (b) Electronic BiddinQ. Notice is hereby given that electronic proposals will be received via PARIT~. For purposes of the electronic bidding process, the time as maintained by PARI~ shall constitute the official time with respect to all Bids submitted to PARI~. Each bidder shall be solely responsible for making necessary arrangements to access PAR/~ for purposes of submitting its electronic Bid in a timely manner and in compliance with the requirements of the Terms of Proposal. Neither the City, its agents nor PARI~ shall have any duty or obligation to undertake registration to bid for any prospective bidder or to provide or ensure electronic access to any qualified prospective bidder, and neither the City, its agents nor PARI~ shall be responsible for a bidder's failure to register to bid or for any failure in the proper operation of, or have any liability for any delays or interruptions of or any damages caused by the services of PARI~. The City is using the services of PARI~ solelY as a communication mechanism to conduct the electronic bidding for the Bonds, and PARI~ is not an agent of the City. If any provisions of this Terms of Proposal conflict with information provided by PARI~, this Terms of Proposal shall control. Further information about PARI~, including any fee charged, may be obtained from: PARI~, 1359 Broadway, 2nd Floor, New York, New York 10018 Customer Support: (212) 849-5000 Page 33 DETAILS OF THE BONDS The Bonds will be dated December 1, 2005, as the date of original issue, and will bear interest payable on February 1 and August 1 of each year, commencing August 1, 2006. Interest will be computed on the basis of a 360-day year of twelve 30-day months. The Bonds will mature February 1 in the years and amounts as follows: 2007 $395,000 2008 $430,000 2009 $445,000 2010 $455,000 2011 $475,000 2012 $495,000 2013 $510,000 2014 $535,000 * The City reserves the right, after proposals are opened and prior to award, to increase or reduce the principal amount of the Bonds offered for sale. Any such increase or reduction will be made in multiples of $5,000 in any of the maturities. In the event the principal amount of the Bonds is increased or reduced, any premium offered or any discount taken by the successful bidder will be increased or reduced by a percentage equal to the percentage by which the principal amount of the Bonds is increased or reduced. Proposals for the Bonds may contain a maturity schedule providing for a combination of serial bonds and term bonds. All term bonds shall be subject to mandatory sinking fund redemption and must conform to the maturity schedule set forth above at a price of par plus accrued interest to the date of redemption. In order to designate term bonds, the proposal must specify "Years of Term Maturities" in the spaces provided on the Proposal Form. BOOK ENTRY SYSTEM The Bonds will be issued by means of a book entry system with no physical distribution of Bonds made to the public. The Bonds will be issued in fully registered form and one Bond, representing the aggregate principal amount of the Bonds maturing in each year, will be registered in the name of Cede & Co. as nominee of The Depository Trust Company ("DTC"), New York, New York, which will act as securities depository of the Bonds. Individual purchases of the Bonds may be made in the principal amount of $5,000 or any multiple thereof of a single maturity through book entries made on the books and records of DTC and its participants. Principal and interest are payable by the registrar to DTC or its nominee as registered owner of the Bonds. Transfer of principal and interest payments to participants of DTC will be the responsibility of DTC; transfer of principal and interest payments to beneficial owners by participants will be the responsibility of such participants and other nominees of beneficial owners. The purchaser, as a condition of delivery of the Bonds, will be required to deposit the Bonds with DTC. REGISTRAR The City will name the registrar, which shall be subject to applicable SEC regulations. The City will pay for the services of the registrar. OPTIONAL REDEMPTION The Bonds will not be subject to payment in advance of their respective stated maturity dates. SECURITY AND PURPOSE The Bonds will be general obligations of the City for which the City will pledge its full faith and credit and power to levy direct general ad valorem taxes. The proceeds will be used to refund the February 1, 2006 through February 1, 2014 maturities of the Hastings Housing and Redevelopment Authority's Municipal Building Revenue Refunding Bonds, Series 1998A, dated August 1, 1998. Page 34 TYPE OF PROPOSALS Proposals shall be for not less than $3,711,950 and accrued interest on the total principal amount of the Bonds. Proposals shall be accompanied by a Good Faith Deposit ("Deposit") in the form of a certified or cashier's check or a Financial Surety Bond in the amount of $37,400, payable to the order of the City. If a check is used, it must accompany the proposal. If a Financial Surety Bond is used, it must be from an insurance company licensed to issue such a bond in the State of Minnesota, and preapproved by the City. Such bond must be submitted to Springsted Incorporated prior to the opening of the proposals. The Financial Surety Bond must identify each underwriter whose Deposit is guaranteed by such Financial Surety Bond. If the Bonds are awarded to an underwriter using a Financial Surety Bond, then that purchaser is required to submit its Deposit to Springsted Incorporated in the form of a certified or cashier's check or wire transfer as instructed by Springsted Incorporated not later than 3:30 P.M., Central Time, on the next business day following the award. If such Deposit is not received by that time, the Financial Surety Bond may be drawn by the City to satisfy the Deposit requirement. The Deposit received from the purchaser, the amount of which will be deducted at settlement and no interest will accrue to the purchaser, will be deposited by the City. In the event the purchaser fails to comply with the accepted proposal, said amount will be retained by the City. No proposal can be withdrawn or amended after the time set for receiving proposals unless the meeting of the City scheduled for award of the Bonds is adjourned, recessed, or continued to another date without award of the Bonds having been made. Rates shall be in integral multiples of 5/100 or 1/8 of 1%. Rates must be in level or ascending order. Bonds of the same maturity shall bear a single rate from the date of the Bonds to the date of maturity. No conditional proposals will be accepted. AWARD The Bonds will be awarded on the basis of the lowest interest rate to be determined on a true interest cost (TIC) basis. The City's computation of the interest rate of each proposal, in accordance with customary practice, will be controlling. The City will reserve the right to: (i) waive non-substantive informalities of any proposal or of matters relating to the receipt of proposals and award of the Bonds, (ii) reject all proposals without cause, and (iii) reject any proposal that the City determines to have failed to comply with the terms herein. BOND INSURANCE AT PURCHASER'S OPTION If the Bonds qualify for issuance of any policy of municipal bond insurance or commitment therefor at the option of the underwriter, the purchase of any such insurance policy or the issuance of any such commitment shall be at the sole option and expense of the purchaser of the Bonds. Any increased costs of issuance of the Bonds resulting from such purchase of insurance shall be paid by the purchaser, except that, if the City has requested and received a rating on the Bonds from a rating agency, the City will pay that rating fee. Any other rating agency fees shall be the responsibility of the purchaser. Failure of the municipal bond insurer to issue the policy after Bonds have been awarded to the purchaser shall not constitute cause for failure or refusal by the purchaser to accept delivery on the Bonds. CUSIP NUMBERS If the Bonds qualify for assignment of CUSIP numbers such numbers will be printed on the Bonds, but neither the failure to print such numbers on any Bond nor any error with respect thereto will constitute cause for failure or refusal by the purchaser to accept delivery of the Bonds. The CUSIP Service Bureau charge for the assignment of CUSIP identification numbers shall be paid by the purchaser. Page 35 SETTLEMENT Within 40 days following the date of their award, the Bonds will be delivered without cost to the purchaser through DTC in New York, New York. Delivery will be subject to receipt by the purchaser of an approving legal opinion of Briggs and Morgan, Professional Association, of Saint Paul and Minneapolis, Minnesota, and of customary closing papers, including a no- litigation certificate. On the date of settlement, payment for the Bonds shall be made in federal, or equivalent, funds that shall be received at the offices of the City or its designee not later than 12:00 Noon, Central Time. Unless compliance with the terms of payment for the Bonds has been made impossible by action of the City, or its agents, the purchaser shall be liable to the City for any loss suffered by the City by reason of the purchaser's non-compliance with said terms for payment. CONTINUING DISCLOSURE On the date of actual issuance and delivery of the Bonds, the City will execute and deliver a Continuing Disclosure Undertaking (the "Undertaking") whereunder the City will covenant for the benefit of the owners of the Bonds to provide certain financial and other information about the City and notices of certain occurrences to information repositories as specified in and required by SEe Rule 15c2-12(b)(5). OFFICIAL STATEMENT The City has authorized the preparation of an Official Statement containing pertinent information relative to the Bonds, and said Official Statement will serve as a nearly final Official Statement within the meaning of Rule 15c2-12 of the Securities and Exchange Commission. For copies of the Official Statement or for any additional information prior to sale, any prospective purchaser is referred to the Financial Advisor to the City, Springsted Incorporated, 380 Jackson Street, Suite 300, Saint Paul, Minnesota 55101, telephone (651) 223-3000. The Official Statement, when further supplemented by an addendum or addenda specifying the maturity dates, principal amounts and interest rates of the Bonds, together with any other information required by law, shall constitute a "Final Official Statement" of the City with respect to the Bonds, as that term is defined in Rule 15c2-12. By awarding the Bonds to any underwriter or underwriting syndicate submitting a proposal therefor, the City agrees that, no more than seven business days after the date of such award, it shall provide without cost to the senior managing underwriter of the syndicate to which the Bonds are awarded 150 copies of the Official Statement and the addendum or addenda described above. The City designates the senior managing underwriter of the syndicate to which the Bonds are awarded as its agent for purposes of distributing copies of the Final Official Statement to each Participating Underwriter. Any underwriter delivering a proposal with respect to the Bonds agrees thereby that if its proposal is accepted by the City (i) it shall accept such designation and (ii) it shall enter into a contractual relationship with all Participating Underwriters of the Bonds for purposes of assuring the receipt by each such Participating Underwriter of the Final Official Statement. Dated October 3, 2005 BY ORDER OF THE CITY COUNCIL /s/ Melanie Mesko Lee City Clerk Page 36