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Home My WebLink About07-18-05 ---- CITY OF HASTINGS COUNCIL MEETING Monday, July 18, 2005 7:00 P.M. I. CALL TO ORDER: II. ROLL CALL: III. DETERMINATION OF QUORUM: Presentation-Youth Recycling Program & Recycling Check IV. APPROVAL OF MINUTES: Approve Minutes of the Regular City Council Meeting on July 5, 2005 V. COUNCIL ITEMSlO BE CONSIDERED: VI. CONSENT AGENDA: The items on the Consent Agenda are to be acted upon by the City Council in a single motion. There will be no discussion of these items unless a Council member or citizen so requests, in which event the items will be removed from the Consent Agenda to the appropriate department for discussion. ! 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. Pay Bills As Audited 2nd Quarter Financial Report 2005 Budget Adjustments Resolution-2005/2006 Pawn Shop License Renewal Resolution-Approve Raffle at Regina Medical Center on October 23, 2005 Approve Finance Director Appointment Approve Safety Boots Policy Revisions Resolution-U BC Minor Su bdivision Correction #2005-41 Animal Ark Parking and Park Use Request Authorize Expenditure for Tub Grinding Tree Waste from Storm Pay Estimate #2-Project 2004-4: LeDuc Mansion Parking Lot Project-Midwest Asphalt ($14,898.12) Approve Removal of Handicapped Parking Sign on East 4th Street Mutual Aid Agreement(s) Renewals- Fire Department Pay Estimate #10 - Project 2004-1 Westwood Reconstruction ($46,154.73) Approve Cancellation of Ambulance Invoices '--- \. VII. AWARDING OF CONTRACTS & PUBLIC HEARING: 1. Award Contract-Public Works Salt Shed 2. Public Hearing-Project 2004-3: South Frontage Road Improvements VIII. REPORTS FROM CITY STAFF: A. Public Works 1. Resolution-Qrder Improvement, Approve Plans and Authorize Advertisement for Bids for Project 2005-3: South Frontage Road Improvements 2. Approve Concept Signage Plan for Riverfront Trail, Historic Downtown, LeDuc Mansion, MNRRA IX. X. XI. XII. XIII. ! B. Planning 1. Resolution-Variance #2005-40: Sideyard Setback at 947 West 14th Street (McNamara) 2. Resolution-SUP #2005-23: ConAgra Floodwall at 2005 Vermillion Street (SACC Group) 3. Resolution-Site Plan #2005-48: Church Expansion at 2035 West 15th Street (St Elizabeth Ann Seton) 4. Resolution-Preliminary/Final Plat #2005-47: Arbor Oaks/Oak Ridge at 1128 Bahls Drive 5. Resolution-Comprehensive Plan Amendment #2005-45: Prairie Ridge MUSA Extension 6. Resolution-Preliminary/Final Plat #2005-37: Whispering Meadows at 630-648 Pleasant Drive (Griseldas) 7. Resolution-Preliminary Plat #2005-46: Lot 1, Block 1, Williams 1 st Addition at Whispering Lane (Markuson) C. Administration COMMENTS FROM AUDIENCE: UNFINISHED BUSINESS: NEW BUSINESS: REPORTS FROM CITY COMMITTEES, OFFICERS, COUNCILMEMBERS: ADJOURNMENT: Next City Council Meeting on Monday, August 1,2005 Hastings, Minnesota City Council Minutes July 5, 2005 The City Council of the City of Hastings, Minnesota met in a regular meeting on Tuesday, July 5, 2005 at 7:00 p.m., in the City Hall Council Chambers at Hastings City Hall, 101 East 4th Street, Hastings, Minnesota. Acting Mayor Hicks, Councilmembers Alongi, Hazlet, Riveness, and Schultz Mayor Werner and Councilmember Moratzka City Administrator Dave Osberg, Assistant City Administrator Melanie Mesko Lee, City Attomey Shawn Moynihan, Planning Director John Hinzman, Public Works Director Tom Montgomery, HRA Director Grossman Members Present: Members Absent: Staff Members Present: Approval of Minutes Acting Mayor Hicks asked if there were any corrections or additions to the minutes of the regular meeting of June 20, 2005. Hearing none, the minutes ~re approved as presented. Consent Agenda Moved by Councilmember Riveness seconded by Councilmember Schultz to approve the Consent Agenda as presented. Pay Bills As Audited Approve Memorandum of Understanding with Dakota County and TRAC Department Resolution-Approve Two-Day Liquor License Amendment for The Bar (2101 Vermillion Street) Approve Agreement for Engineering Services Resolution-Rescinding Strong Beer and Wine License for Mangia Roma and Approving Refund of 2005/2006 Liquor License Fees Approve Job Descriptions for Fire Services Office Manager and Fire Services Support Staff Declaration of Excess Property - Police Department Well #1 Abandonment - Permit Removal of Interior Piping for Scrap Accept Feasibility Study and Order Public Hearing for South Frontage Road Street Improvement Project Approve 2005 Rivertown Days Agreement Approve Two-Day Liquor License Amendment for The Green Mill (909 Vermillion Street) Approve Copier Agreement with Canon Business Solutions Resolution - Approve Tobacco License at MGM1.iquor License Resolution-Accepting Donation to Hastings Canine Program (RJ's Tavern) Copies of resolutions on file. 1. 2. 3. , 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. Public Hearing-Proposed Business Subsidy for Lanoga Corporation HRA Director Grossman and Planning Director Hinzman provided a brief recap of the action requested regarding the business subsidy, the minor subdivision, and the site plan for this site and Lanoga Corporation (UBC's parent company). Acting Mayor Hicks opened the public hearing at 7:08 p.m. Hearing no public comments, Acting Mayor Hicks closed the public hearing at 7:09 p.m. Authorizing Purchase and Development Agreement with Lanoga Corporation Minutes of the Regular Meeting of July 5, 2005 Page 2 of 3 Moved by Councilmember Alongi, seconded by Councilmember Hazlet to approve the purchase and development agreement as presented. 5 Ayes; Nays, none. Copy of agreement on file. Resolution-Minor Subdivision #200541: UBe (Northwest Corner of Spiral and Enterprise Boulevards) Moved by Councilmember Alongi, seconded by Councilmember Riveness to approve the minor subdivision as presented. 5 Ayes; Nays, none. Copy of resolution on file. ! Resolution-Site Plan #2005-38: UBC (Northwest Corner of Spiral and Enterprise Boulevards) Councilmember Schultz questioned why the City is not requiring compliance with the architectural standards that have been adopted. Planning Director Hinzman stated that, when discussing the move from downtown to the industrial park, some of the architectural standards became cost prohibitive to comply with. The City's interest in having USC located in an appropriate location of the industrial park as opposed to its current location downtown is a strong factor in not requiring compliance with the architectural standards. Council member Alongi stated that the company's relocation to an appropriate location in the industrial park to free up land downtown for more appropriate uses is a distinction for why the City can waive compliance. Council member Schultz expressed concern with not requiring compliance with newly adopted standards. Discussion over the chain link fence occurred. Moved by Councilmember Alongi, seconded by Council member Riveness to approve the site plan with a friendly amendment that the chain link imce be reviewed in no later than two years. 5 Ayes; Nays, none. Copy of resolution on file. Approve Public Works Take-Home Vehicle Policy Revisions Public Works Director Montgomery stated that revisions to the Public Works Department's vehicle take-home policy are being requested. The revisions reduce the number of qualified employees and eliminate the need for qualified employees to live in the City limits in order to take a vehicle home for City use. Councilmember Riveness asked whether there are similar department policies or whether the City has a comprehensive vehicle take-home policy. City Administrator Osberg stated that staff will bring forward a comprehensive vehicle take home policy for Council review in the next 30-60 days. Moved by Council member Riveness, seconded by Councilmember Hazlet to approve the policy revisions as presented. 5 Ayes; Nays, none. Authorizing Purchase and Development Agreement with Waterfront lofts, llC Jessica Cook of Ehlers Associates provided a brief overview of the agreement to be acted upon. Moved by Council member Alongi, seconded by Councilmember Hazlet to approve the purchase and development agreement as presented. 5 Ayes; Nays, none. Approve Preliminary Industrial Park land Sale-#200542: Gemstar Manufacturing (Northeast Corner of Spiral and Enterprise Boulevards) Minutes of the Regular Meeting of July 5, 2005 Page 3 of 3 Moved by Councilmember Riveness, seconded by Council member Hazlet to approve the preliminary industrial park land sale as presented. 5 Ayes; Nays, none. Consider Temporary Roof Sign-#2005-49: Three Rivers Sales Office Moved by Councilmember Alongi, seconded by Councilmember Riveness to approve the temporary roof sign, not to exceed 50 square feet, to be located out of the City's right-of-way, and for a period not to exceed 12 months. 5 Ayes; Nays, none. Reports: City Administrator Osberg stated that a neighborhood informational meeting on the wastewater treatnient plant will be held at City Hall on Thursday, July 28, 2005 at 7:00 p.m. Adjournment Moved by Councilmember Hazlet, seconded by Councilmember Alongi to adjourn the meeting at 7:55 p.m. 5 Ayes; Nays, None. ATTES Mayor ! q .~ j j j j j , OtyofH:1mgs ~w.t,t'J.~:;;.,.\~~:ms;S\!C!!M~~~>>m~.or;b..~ Ne11mdm To: City Council From: Becky Kline, Finance Department Date: 7/12/2005 ! The attached Department Report itemizes vouchers that were paid on July 12, 2005. Thank you. Date: 07/12/2005 Time: 07:44:15 Operator: BECKY KLINE Page: 1 Department Vendor Name Description Amount CITY OF HASTINGS PM Entry - Invoice Payment - Department Report COUNCIL AND MAYOR -------------------- -------------------- ------------------------ ------------ 184.81 184.81* ADMINISTRATION ADMINISTRATION ADMINISTRATION ADMINISTRATION CITY CLERK CITY CLERK FINANCE FINANCE MAINTENANCE MAINTENANCE MAINTENANCE MAINTENANCE MAINTENANCE MAINTENANCE MAI~CE MAINTENANCE PLANNING POLICE POLICE POLICE POLICE POLICE POLICE POLICE FILTERFRESH COFFEE SERVICE Total for Department 102 GRAPHIC DESIGN LABELS / ENVELOPES OFFICE MAX - A BOISE CD WALLET CASE OFFICE MAX - A BOISE PAPER/ CAART OFFICE MAX - A BOISE SUPPLIES Total for Department 105 ICMA CONF. REGISTRAT MESKO LEE/ CONF REGISTRA SECRETARY OF STATE MESKO LEE/ NOTARY COMMIS Total for Department 107 HASTINGS AREA CHAMBE LODGING TAX WORK CONNECTION INC WK END 6/19 & 6/26 Total for Department 120 DALeo CH SUPPLIES DALeo CH/ SUPPLIES DALeo LEDUC/ SUPLIES ELECTRO WATCHMAN, IN ALARM SERVI CE R & 0 ELEVATOR CO. I ELEVATOR SERV/CH & PD TOWER CLEANING SYSTE LEDUC/ CLEANING VOSS LIGHTING FD/ BALLAST VOSS LIGHTING LEDUC/ LIGHTS Total for Department 140 FASTSIGNS LAND USE NOTICE SIGNS Total for Department 150 ANCOM COMMUNICATIONS BATTERIES/ RADIO BUREAU OF CRIMINAL A CJDN CONNECTION BUREAU OF CRIMINAL A MDT HOST SITE CAPITOL COMMUNlCATIO REPAIR RADIO INTOXlMETERS, INC PBT MOUTH PIECES NEXTEL COMMUNICATION CELL PHONE SERVICE UNIFORMS UNLIMITED GALLAND/ UNIFORMS Total for Department 201 BUILDING AND INSPECT MCES JUNE SAC CHARGES Total for Department 230 PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLI C WORKS PUBLIC WORKS PUBLIC WORKS CEMSTONE PRODUCTS CO TUBE COMMERCIAL ASPHALT C 14.58 TON WEAR DIAMOND VOGEL PAINT PAINT GREENlMAGE TUBE MEYER COMPANY BIRK/ T-SHIRT MN DEPT/LABOR & INDU COMPRESSOR INSPECTIONS MOTOR PARTS SERVICE FILTERS MOTOR PARTS SERVICE GUAGE MOTOR PARTS SERVICE LOCKER 270.51 10.64 605.01 56.37 942.53* 565.00 40.00 605.00* 7,600.82 554.40 8,155.22* 594.78 469.73 1,266.58 57.51 340.20 117.15 70.78 109.35 3,026.08* 623.03 623.03* 342.56 390.00 380.00 66.00 101.18 799.65 U.17 2,127.56* 31,581.00 31,581.00* 9.90 478.24 554.87 19.15 11.99 105.00 10.34 51. 66 27.09 Date: 07/12/2005 Time: 07:44:15 Operator: BECKY KLINE CITY OF HASTINGS FM Entry - Invoice Payment - Department Report Page: 2 Department Vendor Name Description Amount -------------------- -------------------- ------------------------ ------------ PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS NEXTEL COMMUNICATION RUEDY 1 PHONE NEXTEL COMMUNIcATION WIRELESS CHARGES NIEBUR IMPLEMENT CO BLADES lOlL NIEBUR IMPLEMENT CO LABOR UNITED BUILDING CENT SCREWS 1 BOARD XCEL ENERGY JUNE ELEC Total for Department 300 PARKS AND RECREATION ELECTRO WATCHMAN, IN SENIOR CTRI ALARM SERVIC PARKS AND RECREATION RIVERTOWN TREE SERVI 421 W 13TH/REMOVE TREE PARKS AND RECREATION RIVERTOWN TREE SERVI 522 W 6TH/REMoVE TREE Total for Department 401 MISCELLANEOUS LEAGUE/MN CITIES INS INS DEDUCTIBLEI ROBINSON Total for Department 600 Total for Fund 101 PARKS AND RECREATION ACE TRAILER SALES PARTY WAGON PARKS AND RECREATION CARLSON TRACTOR & EQ TRAILER PARKS AND RECREATION CUSHMAN MOTORS TIREI RIM PARKS AND RECREATION GREENIMAGE OIL 1 CHAIN PARfS AND RECREATION HILLYARD INC TRASH LINERS PARKS AND RECREATION METRO ATHLETIC SUPPL TARPS PARKS AND RECREATION OFFICE MAX - A BOISE STEEL CASH BOX PARKS. AND RECREATION TOP SHELF ATHLETICS VOLLEYBALL PARKS AND RECREATION TURF SUPPLY COMPANY SPREADERI CASORON PARKS AND RECREATION WILLIAMS SCOTSMAN IN MOBILE OFFICE RENTAL PARKS AND RECREATION XCEL ENERGY JUNE ELEC Total for Department 401 Total for Fund 200 FIRE FIRE FIRE FIRE FIRE FIRE FIRE AMERIPRIDE LINEN & A TOWELS BUMPER TO BUMPER AUTO ADJ KIT BUMPER TO BUMPER CABLE CONTINENTAL SAFETY FOG ELIMINATOR CONTINENTAL SAFETY VALVE 1 HOLDER MEDICAL DISPOSAL SYS HAZ WASTE COLLECITON CON MIDTOWN FOOD CENTER STATION COFFEE Total for Department 210 AMBULANCE AMBULANCE AMBULANCE GEORGE OTTO REFUND OVERPAY\ PRAXAIR DISTRIBUTION OXYGEN REGINA MEDICAL CENTS JUNE SUPPLIES Total for Department 220 Total for Fund 213 HOUSING AND REDEVELO GARDNER HOUSE LLC PAINTING 63.24 732.57 134.86 17.33 23.72 13,258.45 15,498.41* 57.51 563.39 825.38 1,446.28* 1,060.61 1,060.61* 65,250.53* 5,512.41 5,734.23 66.45 335.46 197.05 992.58 30.87 21.30 143.78 203.42 1,940.81 15,178.36* 15,178.36* 29.43 23.22 -U.08 78.00 31.27 69.00 59.43 279.27* 77 .05 212.92 110.58 400.55* 679.82* 8,000.00 Date: 07/12/2005 Time: 07:44:15 Operator: BECKY KLINE Page: 3 CITY OF HASTINGS PM Entry - Invoice Payment - Department Report Department Vendor Name Description Amount -------------------- -------------------- ------------------------ ------------ HOUSING AND REDEVELO GARDNER HOUSE LLC REHAB LOAN Total' for Department 500 3,000.00 11,000.00* Total for Fund 402 11,000.00* PUBLIC WORKS CONSTRUCTION BULLET I LEGAL AD/ SALT SHED Total for Department 300 131.30 131.30* Total for Fund 403 131. 30* PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS GRAYBAR ELECTRIC COIL GRAYBAR ELECTRIC STARTER NEXTEL COMMUNICATION WIRELESS CHARGES Total for Department 300 124.46 248.59 316.55 689.60* Total for Fund 600 689.60* PARKS AND RECREATION XCEL ENERGY JUNE ELEC Total for Department 401 7.73 7.73* Total for Fund 615 7.73* PUBLIC WORKS , PUBLIC WORKS GLENWOOD INGLEWOOD C WATER COOLER RENTAL XCEL ENERGY JUNE ELEC Total for Department 300 7.46 3,340.47 3,347.93* Total for Fund 620 3,347.93* Grand Total 96,285.27* Date: 07/14/2005 Time: 10:02:36 Operator.: BECKY KLINE CITY OF HASTINGS PM Entry - Invoice Payment - Department Report ADMINISTRATION Department Vendor Name Description -------------------- -------------------- ------------------------ FINANCE FINANCE PLANNING PLANNING M.I.S. M.I.S. POLICE POLICE POLICE POLICE POLICE POLICE POLICE POLICE POLICE POLICE -POLI CE POLICE POLICE POLICE POLICE POLICE POLICE POLICE NEXTEL COMMUNICATION CELL PHONE SERVICE Total for Department 105 STARK, CHARLENE WORK CONNECTION Total EXPENSE REIMBURSEMENT INC WEEK END 7/3 A KAISER for Department 120 DAKOTA COUNTY PROPER RECORDING FEES HINZMAN JOHN COpy REIMBURSEMENT Total for Department 150 NEXTEL COMMUNICATION CELL PHONE NORNES, STEPHANIE MILEAGE REIMBURSEMENT Total for Department 160 BIRCHEN ENTERPRISES BATTERY/CK ELECTRICAL SY BIRCHEN ENTERPRISES CREDIT BIRCHEN ENTERPRISES OIL CHANGE BIRCHEN ENTERPRISES OIL CHANGE/EXTRA OIL BIRCHEN ENTERPRISES OIL CHANGE/TIRE ROTATION BIRCHEN ENTERPRISES RODS/ROTORS/TRAN SVC/OIL BIRCHEN ENTERPRISES SWITCH 8 TIRES BIRCHEN ENTERPRISES TIRE REPAIR BIRCHEN ENTERPRISES WIPER BLADES CUB FOODS CRIME FEE MULTI HOUSING CUB FOODS CRIME FREE MULTI HOUSING LEXIS NEXIS ONLINE RESEARCH MONTHLY MOTOR PARTS SERVICE UNLOCK KIT NELCOM CORPORATION CIVIL DEFENSE SIREN ARCH WIRELESS MONTHLY PAGER LEASE SCHMITZ, MICHAEL REIMBURSEMENT/ K9 PHOTOS SHAMROCK ANIMAL CLIN DOG KENNEL STORAGE 5/10- UNIFORMS UNLIMITED UNIFORM/RGNONTI Total for Department 201 BUILDING AND INSPECT BIRCHEN ENTERPRISES MAINT BUILDING AND INSPECT BIRCHEN ENTERPRISES MAINT/ #806 Total for Department 230 PUBLIC WORKS PUBLIC WORKS PUBLIC woRis PUBLIC WORKS PUBLIC WORKS LE DUC MANSION APWA REGISTRATION EGGER/ APWA CONF APWA/ MPWA CHAPTER MIKISKA/ WOLFE/ PEDERSEN CHEMSEARCH NATURALIZER/ SPRAYER EGGER NICHOLAS EXPENSE REIMBURSEMENT SALVERDA, DONALD E BOOKS Total for Department 300 SWANSON & YOUNDALE I LE DUC INTERIOR PAINTING Total for Department 450 Total for Fund 101 page: 1 VI-I Amount ------------ 39.09 39.09* 580.32 308.00 888.32* 78.00 152.18 230.18* 111.12 9.65 120.77* 118.54 -66.79 72.94 27.24 67.55 455.48 21. 60 10.80 53.12 39.84 63.90 110.00 28.71 19,809.33 266.62 120.00 909.36 146.50 22,254.74* 103.94 4~9.58 583.52* 540.00 160.00 933.04 71.42 107.35 1,811.81* 29,782.50 29,782.50* 55,710.93* Date: 07/14/2005 Time: 10:02:37 Operator: BECKY KLINE CITY OF HASTINGS FM Entry - Invoice Payment - Department Report Page: 2 Department Vendor Name Description Amount -------------------- -------------------- ------------------------ ------------ PARKS AND RECREATION BAHLS SERVICE AUGER PARKS AND RECREATION BAHLS SERVICE PARTS/LABOR ADAPT AUGER PARKS AND RECREATION BERNSTEIN BARRY MILEAGE REIMBURSEMENT PARKS AND RECREATION COLT ELECTRIC INC. CK POWER VERM FALLS PAVI PARKS AND RECREATION FINLEY BROTHERS ENTE CRACK REPAIR/ROADSIDE TE PARKS AND RECREATION GREENlMAGE SHARPENING PARKS AND RECREATION GOPHER SPORT PICNIC GRAB BAG/ BOCCE B PARKS AND RECREATION GOPHER PICNIC GRAB BAG/ EQUIP PARKS AND RECREATION GRAFIX SHOPPE CITY OF HASTINGS VEHICLE PARKS AND RECREATION GRAFIX SHOPPE PARTY WAGON GRAPHICS PARKS AND RECREATION MAHONEY, PAUL CHIPPER/ BOLTS/ NUTS PARKS AND RECREATION MENARDS PARTY WAGON SHELVING PARKS AND RECREATION MENARDS PARTY WAGON SHELVING/TAB PARKS AND RECREATION MOSENG, PATRICK DAVI REKEY OLD KOCH DOCK BLDG PARKS AND RECREATION MOTOR PARTS SERVICE HEADLIGHT PARKS AND RECREATION MOTOR PARTS SERVICE LAMPS PARKS AND RECREATION MOTOR PARTS SERVICE SWITCH PARKS AND RECREATION MTI DISTRIBUTING COM VALVE PARKS AND RECREATION NXTEC SALES GROUP IN TRASH CAN LINERS PARKS AND RECREATION SHEMIN NURSERIES SHRUBS FOR RlVERWOOD PAR PARKS AND RECREATION SHERWIN-WILLIAMS PAINT &. SUPPLIES PARKS AND RECREATION YOCUM OIL CO INC DIESEL FUE P~ AND RECREATION YOCUM OIL CO INC UNLEADED FUEL Total for Department 401 Total for Fund 200 PARKS AND RECREATION AQUA LOGIC, INC. CHEMICALS PARKS AND RECREATION DALCO POOL SUPPLIES PARKS AND RECREATION DIPPIN DOTS, INC. 6 CASES PARKS AND RECREATION DJAY SOUND &. LIGHT S DJAY PARKS AND RECREATION FIRST LINE BEVERAGES CONCESSION SUPPLIES PARKS AND RECREATION GRAPHIC DESIGN POSTCARDS PARKS AND RECREATION MIDWEST COCA-COLA BT CONCESSION SUPPLIES PARKS AND RECREATION RECREONICS, INC. RECREATION SUPPLIES PARKS AND RECREATION STATE SUPPLY CO SUPPLIES PARKS AND RECREATION VISTAR CORPORATION CONCESSION SUPPLIES Total for Department 401 Total for Fund 201 FIRE CHRISTIANSON, MICHAE MONITORS Total for Department 210 AMBULANCE AMBULANCE MEDICA RUTH KENDALL/ ERROR IN P I-STATE TRUCK CENTER PART FOR AMB 1462 Total for Department 220 Total for Fund 213 447.30 139.84 37.67 78.00 1,970.00 24.00 48.93 247.15 134.19 958.50 9.79 24.18 809.05 86.77 7.86 7.57 14.18 74.95 271.55 306.72 130.20 1,268.26 849.07 7,945.73* 7,945.73* 2,215.73 207.92 567.00 525.00 1,055.60 60.71 401. 40 98.77 64.55 2,426.49 7,623.17* 7,623.17* 798.75 798.75* 180.00 19.75 199.75* 998.50* Date: 07/14/2005 Time: 10:02:37 Operator: BECKY KLINE Page: 3 Department Vendor Name Description Amount CITY OF HASTINGS FM Entry - Invoice Payment - Department Report -------------------- -------------------- ------------------------ ------------ FINANCE FINANCE FINANCE CDW GOVERNMENT INC 7 SOL USERS CDW GOVERNMENT 'INC SQL SERVER CDW GOVERNMENT INC SOL SERVER MEDIA Total for Department 120 BUILDING AND INSPECT PLASTIC PRINTERS . C VINYL GRAPHICS/ 3 TRUCKS Total for Department 230 Total for Fund 403 HOUSING AND REDEVELO HARRINGTON, JOHN F RESIDENTIAL REHAB LOAN Total for Department 500 Total for Fund 404 ECONOMIC DEVELOPMENT FLUEGEL & MOYNIHAN P LEGAL FEES EISCHEN SALE/ ECONOMIC DEVELOPMENT FLUEGEL & MOYNIHAN P LEGAL FEES WESTVIEW PROP Total for Department 1S0 PUBLIC WORKS .. PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS CITY CLERK Total for Fund 407 THREE RIVERS CONSTRU ESTIMATE #10 Total for Department 300 Total for Fund 494 BRAUN INTERTEC SOIL TESTS/ 2005-4 FLUEGEL & MOYNIHAN P LEGAL FEES/31ST ST FLUEGEL & MOYNIHAN P LEGAL FEES/ WESTWOOD HOISINGTON KOEGLER G 2005-5 DOWNTOWN REDEV MIDWEST ASPHALT CORP LEDUC MANSION Total for Department 300 Total for Fund 495 JIM ARNDT REFUND OVER PAY BARR ENGINEERING CO. WELLHED PROTECTION PLAN GOPHER STATE ONE-CAL LOCATES GRAPHIC DESIGN STATEMENT INSERTS HASTINGS TIRE & AUTO TIRES MOTOR PARTS SERVICE BELT MOTOR PARTS SERVICE PULLEY NAT'L WATERWORKS HANDHELD REPAIR TWIN CITY WATER CLIN BACTERIA ANALYSIS VERMILLION ELEVATOR ROUND-UP Total for Department 300 Total for Fund 600 SOUTH EAST TOWING OF TOW T-3 TO SO ST PAUL 743.79 4S5.32 26.63 1,255.74* 361.38 361. 38* 1,617.12* 6,355.00 6,355.00* 6,355.00* 618.95 3,167.71 3,786.66* 3,786.66* 46,154.73 46,154.73* 46,154.73* 1,154.75 3,863.88 2,834.72 3, 982 . 44 14,898.12 26,733.91* 26,733.91* 19'0.25 767.31 673.65 176.65 156.98 32.70 26.61 249.85 160.00 78.15 2,472.15* 2,472.15* 143.78 Date: 07/14/2005 Time: 10: 02: 37 Operator: BECKY KLINE Page: 4 CITY OF HASTINGS FM Entry - Invoice Payment - Department Report Department Vendor Name Description Amount -------------------- -------------------- ------------------------ ------------ Total for Department 107 143.78* Total for Fund 610 143.78* pARKS AND RECREATION HASTINGS RADIATOR pARKS AND RECREATION SHERWIN-WILLIAMS Total for HEATER CORE 92 DODGE 6 GAL POLY/BRUSH Department 401 PIC 37.28 218.19 255.47* Total for Fund 615 255.47* pLANNING BDM CONSULTING ENGIN CON AGRA RETAINING WALL Total for Department 150 625.00 625.00* Total for Fund 807 625.00* Grand Total 160,422.15* July 18, 2005 APPROVED: ~ong Mayor Werner MEMO VI-2 TO: FROM: RE: DATE: Honorable Mayor and City Council members Charlene A. Stark, Interim Finance Director Quarterly Financial Report July 12, 2005 Submitted to you tonight is the 2nd qtr Financial report for the Council's information. No action is needed. Salaries and Benefits: In this line item we are not at the 50% one would expect again due to not being fully staffed in various departments during the 2nd qtr of the year. We expect to be fully staffed by the end of the third qtr. Capital: A large part of this line item is tied up with the spend down of TIF funds and a public works expansion of offices and wells. These projects are incomplete at this time and or have not been started. Thus the percentage of expended budget is not at the 50% rate at this time. Debt: Principal expenditures are at 100% as most of the City's bond payments are due Feb 1 sl of each year. 2nd half interest payments are August 1 Sl. Overall the departments are keeping in line with their department budgets. At year end we should be at the projected levels for fund balance. Revenues are on target as well. If there is any other information you would like to see or for more detail on this summary report, please feel free to call me at 651-480-2354. City of Hastings Quarterly Financial Report as of June 30, 2005 Governmental Funds (Admin, Parks & Recreation, Public Safety, Public Woks) Actuals Amended Actuals Percentage Through Budget Year to Date of 2005 2nd Qtr 2005 2005 Budget 2004 Salaries and Benefits 7,019,030 2,935,982 41.829% 2,845,805 Charges for Services 2,788,223 1,934,269 69.373% 1,508,076 Supplies 453,053 202,909 44.787% 160,381 Capital 3,757,508 267,493 7.119% 705,721 Debt Service Principal 2,355,000 2,320,000 98.514% 2,400,000 Interest and Fees 1,382,299 591,504 42.791% 526,125 Total Expenditures $17,755,113 $ 8,252,157 46.478% $ 8,146,108 Enterprise Funds (Hydro, Trac, Water, Sewer) Actuals Amended Actuals Percentage Through Budget Year to Date of budget 2nd Qtr 2005 2005 2005 2004 Salaries and Benefits 1,081,964 451,610 41.740% 422,151 Charges for Services 1,854,623 893,833 48.195% 837,748 Supplies 197,510 38,066 19.273% 33,662 Capital 1,291,007 209,118 16.198% 121,297 Debt Service Principal 40,000 40,000 100.000% 540,000 Interest and Fees 36,198 18,559 51.270% 260,360 Total Expenditures $ 4,501,302 $ 1,651,186 36.682% $ 2,215,218 MEMO VI-3 TO: FROM: RE: DATE: Honorable Mayor and City Council members Charlene A. Stark, Interim Finance Director 2005 Budget adjustment July 12. 2005 The City Counc::il is asked to authorize the following budgeted 2005 budget adjustment: $14,000.00 Increase the equipment line for the Water fund. The equipment for the security measures at the Well sites was inadvertently cut during the budget process. Fund balance is sufficient to cover this cost. $ 5,000.00 Increase the IT budget for computer equipment that is related to the Pictometry project that has been spearheaded by a couple of departments. It is about to come on line and funds are needed to upgrade the City's current hardware on various departments computers. General fund balance is sufficient to cover this expense. , $ 4,400.00 Increase the Personnel Administration line item for the 10 badges. It has been decided to buy a two sided bade printer and laminator that cost more then projected. General fund balance is sufficient to cover this expense. Council Action Reauested Authorize the above 2005 budget adjustments. Memorandum VI-4 To: From: Date: Re: Mayor Werner and City Council Melanie Mesko Lee, Assistant City Administrator July 13, 2005 Renewal of Old Mill Pawnbroker/Precious Metal Dealer License Reauested Council Action: Approve the renewal application from Old Mill Pawn Shop at 1912 Vermillion Street for the license period of July 1, 2005-June 30, 2006. Backaround: Application has been received from Bob Bohn for a renewal of the pawnbroker/precious metal dealer license for the Old Mill Pawn Shop located at 1912 Vermillion Street. The Police department indicates in the correspondence below that Old Mill is in compliance with reporting requirements. From: Val Scharfe Sent: Wednesday, June 08, 2005 7:06 PM To: Melanie Mesko Lee Subject: RE: Old Mill Pawn Melanie, In reference to the pawn shop, Old Mill Pawn has continued to be in compliance with their reporting and except for a few minor problems in the accuracy, they have been cooperative in fixing their errors. They have also been cooperative in working with Law Enforcement in recovering stolen property. If you need anything else, please let me know. Val CITY OF HASTINGS DAKOTA COUNTY, MINNESOTA RESOLUTION NO. 07- -05 RESOLUTION APPROVING APPLICATION OF A PAWNBROKER LICENSE FOR OLD MILL PAWN WHEREAS, Robert Bohn, on behalf of Old Mill Pawn has presented an application to the City of Hastings to conduct pawnbroker activities at 1912 Vermillion Street, Hastings, MN 55033; and WHEREAS, the applicant has been informed of the reporting requirements to the Hastings Police Department; and WHEREAS, Old Mill Pawn shall comply with all applicable laws governing pawnbrokers,. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hastings that the Mayor and Administrative Assistant/City Clerk are authorized and directed to sign this resolution approving a pawn brokers license to Robert Bohn of Old Mill Pawn, 1912 Vermillion Street, for a period of July 1, 2005 to June 30, 2006. ADOPTED BY THE CITY COUNCIL OF THE CITY OF HASTINGS TIDS 18th DAY OF JULY, 2005. Ayes: Nays: Absent: Michael D. Werner, Mayor Melanie Mesko Lee, Assistant City Administrator (SEAL) VI-5 To: From: Date: Re: Mayo,r Werner and City Councilmembers Melanie Mesko Leer, Assistant City Administrator July 14, 2005 Application for Gambling Premises Permit-Regina Medical Center, 1175 Nininger Road Recommended City Council Action: Approve the attached Resolution, authorizing the Regina Medical Center to conduct a raffle, bingo, and pull-tabs on October 23, 2005, contingent upon $10 application fee being paid. Backaround: Application has been received from the Regina Medical Center to conduct bingo and a raffle for their organization on October 23, 2005 at the Regina Medical Center, located at 1175 Nininger Road in Hastings. ! The raffle's total value of prizes is estimated not to exceed $12,000. The Council has approved a license for this establishment each of the last several years. If Council should approve this application, the attached resolution will be sent to the Minnesota Lawful Gambling Board showing the City's approval to allow the bingo, raffle and pull-tabs. ' Should you have any concerns or questions, please do not hesitate to contact me. RESOLUTION NO. 08-_-04 EXTRACT OF MINUTES OF A MEETING OF THE CITY COUNCIL OF THE CITY OF HASTINGS, MINNESOTA HELD: JULY 18, 2005 Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Hastings, Dakota and Washington Counties, Minnesota, was duly held at the City Hall in said City on the 18th of July, 2005, at 7:00 o'clock p.m. for the purpose in part of authorizing Resolution No. 07- _-05, authorizing the Regina Medical Center to conduct a raffle on October 23, 2005 at Regina Medical Center, 1175 Nininger Road. The following Councilmembers were present: and the following Councilmembers were absent: Councilmember adoption: introduced the following resolution and moved its ,- RESOLUTION NO. 07- -05 RESOLUTION APPROVING THE APPLICATION FOR A ONE-DAY GAMBLING PERMIT FOR THE REGINA MEDICAL CENTER WHEREAS, the Regina Medical Center has presented an application to the City of Hastings to conduct gambling on October 23,2005 at the Regina Medical Center, 1175 Nininger Road in Hastings; and WHEREAS, the Minnesota Lawful Gambling ~oard requires a Resolution by the local unit of government be passed approving the application; and WHEREAS, the application for Exemption from lawful Gambling license has been presented. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hastings that the Mayor and City Clerk are authorized and directed to sign this resolution and forward to the Minnesota Department of Gaming, Gambling Control Division, showing approval of this application for an Exemption from Lawful Gambling License. The motion for the adoption of the foregoing resolution was duly seconded by Councilmember , and, after full discussion thereof and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: Whereupon said resolution was declared duly passed and adopted. Michael D. Werner Mayor ATTEST: Melanie Mesko Lee City Clerk .. (SEAL) Memorandum VI-6 To: From: Date: Re: Mayor Werner and City Councilmembers Melanie Mesko Lee, Assistant City Administrator 7/13/2005 Appoint Charlene Stark as Finance Director Council Action Reauested: Appoint Charlene Stark as Finance Director, effective July 19, 2005. Backaround: Charlene Stark was appointed Interim Finance Director in June 2004 and has been acting in that capacity since that time. Char has successfully demonstrated an ability to proficiently fulfill the ne~ds of the Finance Department as Finance Director and it is recommended that she be appointed to this position on a regular basis. It is also recommended that, as part of this approval, Char be given a compensation adjustment to the next step (Step B) of the 2005 non-union compensation schedule. Char will also serve a 6-month probationary period as Finance Director, consistent with City policy. Any further wage adjustments will be consistent with City policy. No other changes to the Finance Department are recommended at this time. If you have any questions, please let me know. Memorandum VI-7 To: From: Date: Re: Mayor Werner & City Councilmembers Melanie Mesko Lee, Assistant City Administrator July 12, 2005 Safety Boots Policy Amendments Council Action Reauested: Approve the attached revised safety boots policy. Backaround Information: The Safety Committee has reviewed the City's existing safety boots policy and is recommending the following changes; · Increase the maximum annual reimbursement from $150 to $200. The reimbursement amount has not increased in approximately 6-8 years, and the committee sit that an increase is consistent with current boot prices. · Amend the policy to address reimbursement for seasonal and on-call fire staff. The current policy is silent on this provision. The proposed changes allow for reimbursement of up to 50% of the annual maximum, up to $100 annually. · If the City purchases safety boots for an employee, failure to wear the boots may result in discipline. It is recommended that this policy become effective January 1, 2006. This is being brought forward for approval to ensure that each department will be able to adequately budget for safety boots for their employees for 2006. If you have any questions, please do not hesitate to contact me. City of Hastings Safety Footwear Policy & Authorization Form The City of Hastings is committed to the safety and well-being of its employees, and provides the appropriate safety equipment as determined by the City Council and each department head. There are certain positions which require the use of safety boots while performing the duties ofthe job. In those cases, the City of Hastings will pay for the cost of OSHA-approved footwear, under the following conditions: 1. Reaular. Full-Time Employees · Each footwear reimbursement will not exceed $150.00:$200 annually 2. Seasonal/Part-Time Employees and On-Call Firefiahters · Each footwear reimbursement will not exceed 50% of the actual cost UP to a maximum of $100 annually . 3. Safety footwear will not be provided more than once a year per employee; 4. Employees are responsible for wearing appropriate safety boots and that they are ....~orn during required job responsibilities. Failure to wear appropriate safety boots as reauired may result in discipline. Approval Prior to purchasing safety boots, employee~ must receive prior authorization from their supervisor/department head. Under no circumstances will the City of Hastinas pay more than $200 per pair of boots (or 50% of the actual cost. UP to $100 for seasonal/on-call firefi~hters) annually. If safety boots are purchased which do not meet or exceed City standard for safety boots. no reimbursement or payment for the boots will be made. Memo VI-8 To: Mayor Werner and City Council From: John Hinzman, Planning Director Date: July 18, 2005 Subject: Amended Resolution - Minor Subdivision #2005-41 to subdivide Lot 2, Block 1, Hastings Industrial Park No.3 REQUEST The City Council is asked to adopt the attached amended resolution subdividing property for UBC at the northwest comer of Spiral Blvd and Enterprise Avenue;.;On July 5,2005 the City Council approved both the purchase and development agreemehUorlandand minor subdivision. There is a 10 foot discrepancy between the purchase agreement arid minor subdivision. The amended resolution modifies the minor subdivision to match the purchase and development agreement. The property line between UBC and the vacant land to the north is moved south 10 feet. ! ATTACHMENTS · Resolution · Location Map HASTINGS CITY COUNCIL RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HASTINGS APPROVING AMENDING CITY COUNCIL RESOLUTION NO. 07-07-05 MINOR SUBDIVISION OF LOT 2, BLOCK 1, HASTINGS INDUSTRIAL PARK NO.3 Council member Resolution and moved its adoption: introduced the following WHEREAS, On July 5, 2005 the City Council of the City of Hastings adopted Resolution No. 07-07-05, subdividing Lot 2, Block 1, HASTINGS INDUSTRIAL PARK NO. 3, generally located at the northwest comer of Spiral Blvd and Enterprise Avenue; and WHEREAS, The resolution incorrectly stated the legal description for the subdivision. NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HASTINGS AS FOLLOWS: That City Council Resolution No. 07-07-05 is hereby modified to include the following corrected legal description: Parcel A: Lot 2, Block 1, HASTINGS INDUSTRIAL PARK NO.3, Dakota County, Minnesota; except the south 520 feet thereof. Parcel B: The south 520 feet of Lot 2, Block 1, HASTINGS INDUSTRIAL PARK NO. 3, Dakota County, All other conditions of the original resolution shall remain in place. Council member moved a second to this resolution, and upon being put to a vote it was unanimously adopted by all Council members present. Adopted by the Hastings City Council on July 18th, 2005 by the following vote: Ayes: Nays: Absent: ATTEST: Michael D. Werner, Mayor " Melanie Mesko Lee, City Clerk (City Seal) .' I HEREBY CERTIFY that the above is a true and correct copy of the resolution presented to and adopted by the City of Hastings, County of Dakota, Minnesota, on the 18th day of July, 2005, as disclosed by the records of the City of Hastings on file and of record in the office. Melanie Mesko Lee, City Clerk (SEAL) This instrument drafted by: City of Hastings (JWH) 101 4th St. East Hastings, MN 55033 VI-9 MEMO To: From: Date: Re: Honorable Mayor and City Council Tom Montgomery July 13,2005 Animal Ark Event Overflow Parking Request Council is requested to approve the enclosed request from Animal Ark to allow them to use Industrial Court for overflow parking on Saturday, August 6t\ from 8:00 AM to 5:00 PM. Industrial Court is posted for No Parking. The Animal Ark is also requesting use of Veteran's Park for their walking route. - ern' OF HASTINGS Animal Ark E.-...... MadIM 'o0?I ,......... -- A Noo Profit, NoKiU Sheller, Dedicated to Findin8 H_ lOt Homeless Pets VIoo~ RobeItCUcD ~ Ann MiIJcr July 6. 2005 T_ PanW NtIoooI ..... ......... ,..... L\IIocI J_ &midi. CIIdM IimiIh OooidAIIArIIoMtz DVM Bcwdy 1'IwtiIr u.-.., LIfMIoM ........... F_Wood Thomas Montgomery. P.E. Public Works DiI-ector to I 41h Street East Hastings. MN 55033 Re: Special Event Parking Request and Use of Veteran's Park Request Dear Mr. Montgomery. As August approaches. the Animal Ark will be hosting our annual Animal Walk on August 6. 2005 from 8:00am to 5:00pm. Just as last year, we are requesting special event parking for the cuI-dc-sac on Industrial Court. Our guests will park around the perimeter of the cul-de-sac so as not to impede emergency vehicles. We also would like to request the use of Vetefan' s Park for our walking route. The Animal Ark will take full responsibility for cleaning the park following the \valk. Thank you for your time and consideration. Sincerely. $~~ Mary Fish Assistant Shelter Manager 2600 Industrial Court Bastings. l'vtN 55033 651-438-9196 Friends of Animal Adoptions. IDe. d/b/a Animal Ark. 2600 Industrial Ct. Hastings, Mn. 55033 (612) 438-9195 Animal Ark Thrift and Pet Store 957 W. 7th Sl St Paul, Mn. 55102 (612) 222-4651 MEMO VI-10 To: From: Date: Re: Honorable Mayor and City Council Tom Montgomery July 14,2005 Authorize Expenditure for Tub Grinding Tree Waste from Storm Council is requested to amend the Public Works budget to add an additional $9,000 to Upkeep of Grounds to cover the cost of hiring a contractor to bring in a tub grinder and associated equipment to chip all of the wood waste that was hauled to the old Glendale Road dump site from the two recent wind storms. - Crn' OF HItSTlN6S .' . ...... .......- Requ~~t'For Payment Date: July 11, 2005 ProJect: leDUC MANSION PARKING LO Contractor: Midwest Asphalt Corporation Request Number: 2 Payment Period: 6/1/2005 . 6/30/2005 ITEM VI-It ORIGINAL BID COMPLETED I This Period 1/ To Date .1 Unit II Quantity II Unit Price I I I Quantity II Amount .' n Quantity II Amount TREE 4 $225.00 0 $0.00 4 $900.00 TREE 4 $115.00 0 $0.00 4 $460.00 ' LF 83 $3.75 0 $0.00 83 $311.25 SF 2?:1 $1.00 0 $0.00 184 $184.00 LS 1 $15,600.00 0 $0.00 1 $15,600.00 TON 850 $12.75 425 $5,418.75 425 $5,418.75 TON 240 $50.00 5.5 $275.00 5.5 $275.00 TON 240 $43.20 5.5 $237.60 5.5 $237.60 EA 1 ~.~ 1 $290.00 1 $290.00 SF 1423 $5.00 975 $4,875.00 975 $4,875.00 SF 124 $9.00 161.32 $1,451.88 161.32 $1,451.88 LF 44 $28.00 " . 38 $1,064.00 38 $1,064.00 LF 22 $34.00 20 $680.00 20 $680.00 LS 1 $230.00 0.5 $115.00 1 $230.00 EA 2 $90.00 0 $0.00 2 $180.00 LF 1278 -- , $1.95 0 $0.00 827 $1,812.65 LS 1 $575.00 0 $0.00 0.5 $287.50 EA 3 $425.00 3 $1,275,00 3 $1,275.00 EA 1 $110.00 0 $0.00 1 $110.00 EA 1. $87.00 0 $0.00 1 $67.00 LF 18 $62.00 0 $0.00 18 $1,116.00 EA 1 $215.00 0 $0.00 1 $215.00 LS 1 $16,000.00 0 $0.00 0.3 $4,800.00 Page 1 of 4 , , CLEARING (TREE) GRUBBING (TREE) REMOVE CONC CURB AND GUTTER REMOVE DRIVEWAY PAVT COMMON EXC AGG BASE CL 5 100% CRUSHED BIT WEAR COURSE (MV 4) STREET BIT NON WEAR COURSE (MV 3) STREET PED CURB RAMPS & 41 CL 5 AGG BASE .; \ \ 4" CONC WALK & 4. CL 5 AGG BASE 8" CONC DRIVEWAY PVMT & 4. CL 5 AGG BASE CONC CURB & GUTTER 8618 CONC CURB & GUTTER B624 TRAFFIC CONTROL RELOCATE TREE MACHINE SLICED SILT FENCE EROSION CONTROL ADJUST CLEANOUT 1. CURB STOP AND BOX 1. CORP STOP 1" TYPE K COPPER WI FITTINGS 11/4. YARD HYDRANT ELECTRICAL LIGHTING SYSTEM ITEM . . EXCAVATION OF UNSUITABLE MATERIAL RECYCLED AGG MATERIAL FROM CITY STOCKPILE SELECT GRANULAR BORROW MOD. 10% Subtotal ORIGINAL BID COMPLETED I This Period II To Date ,I Unit II ~tity II Unit Price I I Quantity II Amount II Quantity II Amount Cy Cy 3350 850 2500 $7.60 $3.5.0 $7.70 0 $0.00 2891.7 0 $0.00 792.7 0 $0.00 2500 $15,682.23 $21,976.92 $2.774.45 $19,250.00 $85.642.00 , I . . .,.. . . . .:.- , '\ . . ." . '.. Page 2 of 4 , , . . CITY OF HASTINGS LeDUC MANSION PARKING LOT CONSTRUCTION Payment Summary 6/1/2005 through 6130/2005 PROJECTS: This Period II Total To Date leDuc Mansion Parking Lot Construction $15,682.23 $85,642.00 TOTAL WORK COMPLETED TO DATE: $15,682.23 $85,642.00 . . .. . M.. ~ \ \ \ . . Page 3 014 GO o o " GO o o ISJ ApplJc.aUon for Payment Number: PerIod Ending: Contractor: !:1 ;j: ~ CI) -< Eo< CI) ~ t:a ..... );I Approved by. PA VME~T SUMMARV~ TOTALS TO DATE: C'.! .... ... o " II) C'.! C'.! It) GI ~ -.to ... .. o ... It) -t 0 0 -t " "P- C'.! ... " -u .... 0 m " . .' .. ..~ . '0 ":. ...:'..'" .....,o.. : ':.0 ..,"-..:. iO,: .. . 0.... . . J' \ \ \ . , , . .~ ~ ".. City of Hastings LeDUC MANSION PARKING LOT CONSTRUCTION 2 8130/2005 Midwest Asphalt Corporation POBox 5471 Hopkin,. MN ~ ~ -' ~;.lr Eng near Owner Pay Est. II 1 2 Period W112005 . 6/31J2005 8f1J20D5 . 8I3OJ200S Retain age '1,044.01 $.784.11 $1,828.19 Total Completed To Date Less Retalnage; Leas Previous Payment: Total Amount Due: $85,842.00 ".0828.19 $81,915.89 $14.818.12. . ~ ..... " ... . ..' . '. '0. ...,....... . " 00 .,.', .0:.:,", . . ,0 .... '0 .,... .'. '. . 00 . ....:. 00:' 0' . :"" ..: ...... : :... ......0 . ..' ...... ..~ . '0 , " ~112Ios- D~e/11 , ')"'C~ ~ Date Payment $68.C!1'5.89 .'4,898.12 $83,813.81 , '0 :.. .....t. ;.. '..' \'~". V'~ . eo "'_ 'F I ~ ..... ~ <II ~ U1 .. ~ ~ -u (S) m . . . '0. ,:p.~~~ ~.~~!4'" . ..... ~:....... ":.~':::""~.~' ~:.. . ..::;. ...... MEMO VI-12 To: From: Date: Re: Honorable Mayor and City Council Tom Montgomery July 14, 2005 Remove Handicap Parking Sign - 108 East 4th Street At the December 20, 2004 Council meeting, Council approved the enclosed request from Robert Loesch, 108 East 4th St., Unit #2, to create a handicap parking stall in front of the apartment access door across from City Hall. I have been told that Mr. Loesch passed away about a week ago. In light of Mr. Loesch's passing, Council is requested to authorize the removal of the handicap parking sign. - ern' OF HASTlN6S i~L '................................... I I' ) Ij ....... . 1......) !,f !~, L NMm__._._,_____..."__'~'m,',""",', N + 60 0 ~ 60 Feet , H_4Ucep 'ePlcte, ...... 101 Ie.. .... St. .. Robert Loesch 108 E. 4th St. #2 Hastings, MN 55033 December 9, 2004 Re:Handikap Parking Tom Montgomery 1229 Progress Drive HaStings,MN 55()33 My name is Robert Loesch, I live at 108 E. 4111 81. #2. I have been a resident here for 2 years. I've been parking in the same place for that amount of time. It is posted 2 hour parking during the day. I am handicap person with a heart disease since 1984 and I have been diagnosed with stage 4. tenninal cancer the 1 st of April, 2004. This disease has made me weak so I have a hard time getting around. So l;'m requesting a handicap parking stall outside of my door. I know I need to move my car for snow emergency and I have done this during the time I have lived here. I have not phone and I would like a response about this matter. I have gotten 2 parking tickets in November. The Hastings City Hall employees park all day long without a ticket in the same area and they have been there for the same time as I have. ~ ~, Robert Loesch I.- Disability Inquiry ROBERT LEO LOESCH DL Number ... L200745S07827 I Type II Issued II Certifteate Expiration IIPennanent 114/27/2004 I 04/10 Your certificates will be mailed to: Page 1 of 1 DOB -10 '1.7 1954 II Susp II Stttus I INo IIValid I 108 E 4TH ST #2 HASTINGS, MN55033 \. http;/ldutchehn.dps,state,mn.usldvsinfoIDYl OlDY 1 OResults.asp?Number=&Cert=623709&CertT... 12/10/2004 VI-13 MARK J. HOLMES, CHIEF 115 West 5th Street Hastings, Minnesota 55033-1815 HASTINGS FIRE DEPARTMENT Business Office (651) 480-6150 Fax (651) 480-6170 TO: Mayor Werner and Council Members FROM: Mark J. Holmes, Fire ChieJA;/J-- DATE: July 13, 2005 SUBJECT: Mutual Aid Agreement Renewals The City of Hastings receives and provides mutual aid for emergency response with our neighboring communities. Recent use of mutual aid has included several ambulance responses and fires at the Hastings Inn and Bailey's Nursery ! Continuing mutual aid with our neighbors is important for the allowance of depth within our service as well as planning for major events. Lower St. Croix Valley borders our primary service area to the north. Currently one mutual aid agreement is in need of-renewal- Lower St. Croix Valley. City Attorney Shawn Moynihan has reviewed the agreement and has no concerns regarding the content. Requested Action: Approve agreement renewal forEMSJ mutual aid with Lower St. Croix Valley Fire Department. Enclosure: Proposed Mutual Aid Agreement Lower St. Croix Valley Fire Department FIRE SUPPRESSION FIRE EDU~ATION FIRE PREVENTION AMBULANCE SERVICE LowerSt. Croix Valley Fire Dept. Emergency Medical Services ~o. Box 234. 1510 St. Croix Trail S.. Lakeland, MN 55043 Phone: (651) 436-7033 Fax: (651) 436-1682 To our EMS Mutual Aid Agreement Departments: We are currently updating our EMS Mutual Aid Agreement Documents. Please Sign one copy and return to us, you may save the second for your records. Thank you for your cooperation, and we appreciate the great support! .' S"~ y~ Jim Stanley Assistant Chief and EMS Coordinator Providing Emergency Medical Services to the Communities of: Aiton · LakeIand · LakeIand Shores · Lake St. Croix Beach . St. Mary's Point Mutual Aid and Back-Up Agreement Between Lower St. Croix Valley Ambulance 'And Hastings Ambulance 1. . Purpose The purpose of this Agreement is to provide mutual aid for the two above named services whenever one cannot adequately respond to requests for service in their primary service area or has diminished overage in their primary service area. 2. Terms of the Agreement The terms of this agreement are as follows: A. Governing Rules and Regulations This provision of the Agreement shall comply with Minnesota Statute 144.801-144.8092, Minnesota Rules Chapter 4690. B. Coverage and Service When Lower St. Croix Valley Ambulance is requested to provide coverage and/or service to Hastings Ambulance and Lower St. Croix Valley Ambulance has sufficient numbers of ambulances ..., to provide said coverage and/or Lower St. Croix Valley Ambulance will position one or more of its units within the primary service area of Hastings Ambulance in amutua11y agreed upon location. Coverage and/or service for Hastings Ambulance will include response to request for mutual aid in the geographical area defmed by Primary Service Area description of the EMS Regulatory Board. When Hastings Ambulance is requested to provide coverage and/or service to Lower St. Croix Valley Ambulance and Hastings Ambulance has sufficient numbers of ambulances to provide said coverage and/or Hastings Ambulance will position one or more of its units within the primary service area of Lower St. Croix Valley Ambulance in a mutually agreed upon location. Coverage and/or service for Lower St. Croix Valley Ambulance will include response to request for mutual aid in the geographical area defmed by Primary Service Area description of the EMS Regulatory Board. ; , This agreement does not obligate the EMS services of either party. to send its EMS personnel and/or equipment beyond its boundaries if to do so would leave its own Primary Service Area without sufficient equipment and/or personnel for its own needs. C. Mutual Aid for DisasterlMass Casualty In the event of a disaster or other occurrence of excessive demands, both parties agree to provide one another with as much assistance as is deemed reasonable by the sending agency. The provision of such disaster assistance shall comply with the local operational plan multiple casualty situations. D. Level of Back-Up Service The level of service expected for mutual aid and back-up service shall be the same as the level of . licensure held by either party, i.e. Basic Life Support, Part-Time Advanced Life Support, or . Advanced Life Support. E. Radio Protocol In all instances where coverage and/or back-up services by either party utilized, appropriate system language~d location will be aired on compatible regional/area trequencies. F. Billing Both ambulance services shall agree to handle all patient billing and collections individually for any ambulance service provided while providing mutual aid. Neither ambulance service shall be responsible for any debt due the other for services provided under this agreement. G. Liability Both ambulance services mutually agree to hold harmless the other service trom any and all liability for injuries, or losses, or damages which may be incurred while providing back-up coverage or service. H. Amendments Both ambulance services agree to review and amend this agreement as necessary. All amendments to this agreement must be mutually agreed upon in writing. ! I. Termination This Agreement shall take effect upon the complete signature and dating below and shall continue in effect until or unless cancelled by either party upon sixty (60) days written notice to the other party. J. Notification of Coverage Dispatchers will request coverage directly utilizing telephone lines, unless they are unavailable. Ambulance crews will contact the appropriate Law Enforcement Dispatch Center for the ambulance service they are providing coverage for, using the appropriate trequency. Lower St. Croix Valley Ambulance Hastings Ambulance ~ Street: 1560 St. Croix Trail South City: Lakel innesota 55043 Street: 115 West 5th St. City: Hastings, Minnesota 55033 Signature Date Date 7fl1:fSignature Date MARK J. HOLMES, CHIEF 115 West 5th Street Hastings. Minnesota 55033-1815 HASTINGS FIRE DEPARTMENT Business Office (651) 480-6150 Fax (651) 480-6170 TO: Mayor Werner Council Members FROM: MarkJ. Holmes, Fire Chi~k DATE: July 14, 2005 SUBJECT: Oil Spill Response Agreement Wakota Community Awareness and Response (CAER) is a joint initiative consisting of public agencies and private business. The main purpose of CAER groups such as this is to prevent and! or reduce the harmful effects of oil and chemical spills in and around their areas. ! The Wakota CAER membership is made up of organizations within Washington and Dakota Counties. Local members include Twin City Container, Flint Hills Refinery, Dakota County Emergency Management, MPCA, and 3M. Please note that this is a partial list. The City of Hastings has been a member of this group since its inception in the early 1980's. Recent mitigation efforts have included the containment of fuel oil as a result of the Hastings barge fire and the containment of hazardous run off at the King's Cove incident. ; Wakota CAER desires to place containment equipment along the Mississippi and St. Croix River corridors for use by any of the membership participants. Equipment caches would be kept at approximately eight (8) locations in and around our area. In the event of a needed containment, boom deployment could occur quickly reducing the harmful and long-term effects of petroleum of chemical based pollutants. The City Administrator, Dave Osberg, and I met with representatives of the Wakota CAER group recently to discuss our possible involvement. The original proposal called for a large shipping container to be placed along the riverbanks somewhere within the City of Hastings. Considering this placement could not be placed anywhere inconspicuous, the following alternative is being presented to you. The FIRE SUPPRESSION FIRE EDUCATION FIRE PREVENTION AMBULANCE SERVICE Page 2 July 14, 2005 Mayor and City Council Members City of Hastings owns a 28-foot enclosed trailer for emergency management. The trailer was received in 2000 as a result of a donation made by the United Way. The trailer was to be used for housing and transporting equipment for police, fire, and EMS. Since September II, 200 I, many countywide initiatives have replaced this need. In my discussion with Chief McMenomy and City Administrator Dave Osberg the storage of waterway spill mitigation equipment would be an excellent use of this somewhat excess equipment. By entering into an agreement, the City would benefit from equipment availability, cooperative deployment, and making use of this resource. Under this agreement, it would be our responsibility to house, store, maintain, and transport this equipment to areas within the Wakota CAER boundaries. Again, this venture is one of the valuable assets and resources within the Wakota CAER group. ! City Attorney Shawn Moynihan has reviewed this request and finds no concerns regarding our involve;ment. Requested Action: Council approval and entering into an agreement with Wakota Community Awareness and Response for the purpose of storing, maintaining, and transportation of a mobile oil-spill response equipment cache. Attachment: Proposed Agreement cc: Dave Osberg, City Administrator Mike McMenomy, Police Chief Mike Schutt, Assistant Fire Chief/Fire.Marshal 3 May 2005 Mark Holmes Fire Chief Hastings Fire Department 115 West 5th Street Hastings, MN 55033 Re: Wakota CAER Oil Spill Cooperative. Response Equipment Agreement with Hastings Fire Department Dear Mark, ! On behalf ofWakota CAER, Training and Exercise Committee, Gordy Dalbol and I would like to thank you and Mike Schutt, Hastings Assistant Fire Chief, for meeting with us on Wednesday April 13, 2005 to further discuss the details of establishing an oil spill response boom cache within the City of Hastings for use by Wakota CAER Cooperative member organizations. As you know the intent of the oil spill cooperative is to share ' response resources in the event of an emergency within Washington and Dakota Counties and in particular oil spill response efforts on the Mississippi River. We discussed a number of issues and details regarding a mutual agreement to store and maintain a cache of oil spill response boom within the City of Hastings for use by cooperative members as/when needed. We understand our basic agreement to be as follows: 1. bp Pipelines, as a member ofWakota CAER, would purchase boom and boom deployment accessories. 2. Hastings Fire Department would supply, own and maintain an enclosed trailer in which the boom cache would be stored. 3. The trailer would be stored within the City of Hastings and access to it would be maintained by the Hastings Fire Department.- 4. Hastings Fire Department would transport the trailer to an indicated location in the event of a response need of one ofWakota CAER Spill Equipment Cooperative organizations. Please recall that as an existing member ofWakota CAER, the Hastings Fire Department also has access and use privileges to the equipment if needed. I have attached a draft agreement document for your review. Please contact me with your comments. Once the document content is suitable to both Wakota CAER and Hastings Fire Department, the agreement would be signed by both parties to formalize the arrangement. We hope to finalize the agreement within the next month after which time the purchase and delivery of the boom and supplies would commence. Finally, when the boom cache is fully in place, Wakota CAER Oil Spill Equipment Cooperative listings would be updated and shared with respective organizations. We sincerely thank: you for your support, participation and cooperation in this effort and all members ofWakota CAER look forward to a continued and lasting cooperative relationship with the Hastings Fire Department.. Sincerely, Gerry Lauer (bp Pipelines) Wakota CAER Member Gordy Dalbol (bp Pipelines) Wakota CAER Member CC: Hans Neve (MPCA) Training & Exercise Committee Chair, Wakota CAER Peter Herpst, Wakota CAER Chair Mike Schutt, Hastings Fire Department ! Agreement between Wakota CAER and Hastings Fire Department regarding placement of a cache of oil spill response boom equipment within the City of Hastings, Minnesota for the use by Wakota CAER Oil Spill Equipment Cooperative Be it so agreed that: 1. Wakota CAER Oil Spill Equipment Cooperative will supply oil spill response boom and accessory equipment of substantive size and quantity to support a cooperative oil spill response effort on or near the Mississippi and/or the Vermillion Rivers in or near the city of Hastings, Minnesota. 2. Hastings Fire Department would supply, own, and maintain an enclosed trailer or comparable storage facility in which the boom and accessory equipment would be stored. 3. The said trailer or comparable storage facility would be stored within the City of Hastings and access to it would be maintained by the Hastings Fire Department. 4. Hastings Fire Department would support transport of the said trailer or comparable storage facility to an indicated location in the event of a response need of one of Wakota CAER Spill Equipment Cooperative organizations. / 5. This agreement shall remain valid between the below signed organizations until the indicated officer of one or both of the below signed organizations formally requests, in writing, to dissolve this agreement. (signature) (signature) (signature) (print name) Wakota CAER Chair (print name) Mayor, City of Hastings (print name) Ass't. City Administrator/ City Clerk (date) (date) (date) MARK J. HOLMES. CHIEF 115 West 5th Street Hastings, Minnesota 55033-1815 HASTINGS FIRE DEPARTMENT Business Office (651) 480-6150 Fax (651) 480-6170 TO: Mayor Werner and City Council Members FROM: Mark]. Holmes, FIre Chi+- DATE: July 14, 2005 SUBJECT: Request for Approval Regarding Enhance~ent of Existing Mutual Aid Agreements Under Defined Circumstances The City of Hastings receives and provides mutual aid to other agencies in and around our service area. Recent uses of mutual aid have been EMS response and the Bailey Nursery Fire in Newport. ! Under existing mutual aid agreements, specific equipment must be requested from mutual aid departments by the incident commander based on their judgment. Automatic mutual aid would allow for communications personnel to request mutual aid based on the information received at the time of call. Many times, mutual aid requested by the incident commander can take upwards to ten (10) minutes to initiate. During recent discussions with representatives of our mutual aid departments, it was determined that tanker response could be upgraded to automatic mutual aid under the following conditions: W Report of a fire in a structure. W Report of visible smoke within a structure. W A report of smoke or flame visible from outside of a structure. W Vehicle fires within a structure or impinging on a structure. W And other circumstances whereby it is possible to articulate the likelihood of a structure fire. FIRE SUPPRESSION FIRE EDU~ATION FIRE PREVENTION AMBULANCE SERVICE Page 2 Mayor Werner and Council Members July 14, 2005 By providing automatic mutual aid under these circumstances, more aggressive tactical decisions can be made by incident commanders while dealing with incidents in areas where no hydrants exist. Requested Action: Inclusion of communication personnel (dispatchers) as those having the delegated authority to dispatch emergency resources under circumstances outlined in this memo. Attachment: Letter of Understanding cc: Dave Osberg, City Administrator Michael T. Schutt, Assistant Fire Chief/Fire Marshal ! Letter of Understanding for Automatic Mutual Aid Purpose: To enhance exist~g mutual aid agreements by creating internal policies within each of the communities allowing communications staff to make decisions regarding mutual aid response to predetermined areas of their service areas. Expectations: Communications staff will be authorized to ask for a mutual aid response based on, but not limited to, the following conditions. · Report of a fire in a structure. · Report of visible smoke within a structure. · A report of smoke or flame visible from outside of a structure. · Vehicle fires within a structure or impinging on a structure. ! · And other circumstances whereby it is possible to articulate the likelihood of a structure on fire. -. Each fire department will provide an initial response of a water tender/tai1ker vehicle. Each fue department will pre-determine which mutual aid agency will respond to which locations within their response area. Canceling or augmenting the mutual aid response will be done by the requesting departments'supervisor. J In the event a department being requested is unable to respond, they will notify the requesting community immediately, so alternative resources can be obtained. .' Request For Payment Date: J'uly 13, 2005 Project: Westwood Area Reconstructlo Contractor: Three Rivers Construction Requ~st Number: 10 Payment Period: 6/1/2005 . 6/30/2005 ITEM VI-14 , ORIGINAL BID COMPLETED I This Period /I To Date ] .1 Unit II QuantitY II Unit Price I. I Quantity II Amount '/I Quantity II Amount ] . -= TREE 15 $618.00 0 $0.00 24 $14,832.00 TREE 15 $103.00 0 $0.00 11 $1,133.00 LF 250 $2.00 0 $0.00 49 $98.00 LF 500 $1.00 0 $0.00 13986 $13,986.00 SY 3625 $1.00 0 $0.00 628.88 $628.88 SY 42100 $1.27 0 $0.00 40945 $52,000.15 CY 1500 $4.50 0 $0.00 908 $4,086.00 SY 2500 $1.00 0 $0.00 570.11 $570.11 CY 15710 $4.00 0 $0.00 20254 $81,016.00 CY 3850 $4.00 0 $0.00 490 $1,960.00 .. CY 5950, ~.57 0 $0.00 689 $4,526.73 CY 5100 t "\.. $6.30 0 $0.00 33.4 $210.42 ~. ~ '1 :t ~ 0, 'I : '. ~~', f ~ TON 18450 $7.55 0 $0.00 15193.19 $114,708.58 GAL 1950 $1.29 152 $196.08 2552 $3,292.08 SY 2250 $13.13 43.4 $569.84 615.65 $8,083.48 TON 4450 $29.77 256.06 $7.622.91 4436.8 $132,083.54 TON 4900 $28.58 240 $6,859.20 4936.57 $141,087.17 LF 23200 $7.88 1243 $9.794.84 21545 $169,774.60 EA 5 $314.25 1 $314.25 6 $1,885.50 EA 8 $138.33 2 $276.68 9 $1,244.97 SF 400 $3.25 0 $0.00 152.82 $496.67 SY 6175 $29.72 146.71 $4,360.22 3608.16 $107.234.52 LF 100 $4.12 0 $0.00 200 $824.00 - Page 1 of6 CLEARING (TREE) GRUBBING (TREE) REMOVE CONC CURB AND GUTTER REMOVE BIT CURB REMOVE CONC SIDEWALK/DRIVEW A Y MIll BIT PAVT TRANSPORT MilLINGS REMOVE BIT PAVT COMMON EXC (EV) SUBGRADE EXC (EV) TOPSOil BORROW (LV) GRANULAR BORROW (LV) AGG BASE CL 5 BIT MATERIAL FOR TACK COAT BIT WEAR COURSE (lV 4) DRIVEWAY BIT WEAR COURSE (MV 3) STREET BIT NON WEAR, COURSE (MV 3) STREET CONC CURB AND GUTTERB618 ADJUST EX FRAME AND RING CASTINGS ADJUST EX GV BOX 4- CONC WALK 6- CONC DRIVEWAY PAVT (SY) SilT FENCE \ \ - ITEM ORIGINAL BID COMPLETED I This Period II To Date ] .1 Unit II Quantity II Unit Price I I Quantity II Amount II Quantity II Amount ] - INLET PROTECTION (FILTER AGG) EA 81 $100.00 0 $0.00 30 $3,000.00 EROSION CONTROL LS 1 $2,575.00 0.2 $515.00 1 $2,575.00 SOD Sy 40950 $2.71 1590 $4,308.90 21995.25 $59,607.13 SEED LB 10 $103.00 0 $0.00 8 $824.00 BLACK ASH 28 TO 2-1/28 B&B EA 10 $257.50 2 $515.00 3 $772.50 AUTUMN BLAZE 28 TO 2-1/28 B&B EA 10 $287.80 11 $2,945.80 11 $2,945.80 COMMON HACKBERRY 28 TO 2-1/28 B&B EA 10 $260.59 4 $1,042.38 4 $1,042.38 GLENLEVEN LINDEN 28 TO 2-1/28 B&B EA 10 $260.59 1 $260.59 1 $260.59 CONNECT TO EX MH EA. . 2 $1,314.13 0 $0.00 3 $3,942.39 CONNECT TO EX SAN SEWER EA 4 $589.88 0 $0.00 10 $5,898.80 48 ON 88 PVC WYE EA 170 $29.16 0 $0.00 170 $4,957.20 48 ON 108 PVC WYE EA 43 $89.98 0 $0.00 38 $2,518.58 48 PVC SDR 26 (FOR SERVICES) LF 6900 $11.07 0 $0.00 4168.5 $46,145.30 FILL AND ABANDON EX SAN SEWERlFORCEMAIN LF 1440 .1.79 0 $0.00 1768 $3,164.72 68 DIP CL 52 FORCEMAIN WI FITTINGS LF 40 $35.15 0 $0.00 97.1 $3,413.07 8" PVC PIPE SEWER SDR 35 (0-10' DEPTH) LF 2300 ' $1,5.20 0 $0.00 3631 $55,191.20 88 PVC PIPE SEWER SDR 35 (10-12' DEPTH) LF 3800 $16.80 0 $0.00 3220 $54,096.00 88 PVC PIPE SEWER SDR 35 (12-14' DEPTH) \ \ LF .. $18~9s 3090 0 $0.00 1844 $34,943.80 88 PVC PIPE SEWER SDR 35 (14-16' DEPTH) LF 280 $23.95 0 $0.00 70 $1,676.50 88 OUTSIDE DROP LF 5 $240.89 0 $0.00 10.1 $2,430.97 88 DIP SAN SEWER (ALL DEPTHS) LF 20 $38.80 0 $0.00 40 $1,544.00 108 PVC PIPE SEWER SDR 35 (0-10' DEPTH) LF 450 $18.88 0 $0.00 220 $3,709.20 108 PVC PIPE SEWER SDR 35 (10'-12' DEPTH) LF 550 $18.47 0 $0.00 469 $8,662.43 108 PVC PIPE SEWER SDR 35 (12'-14' DEPTH) LF 1070 $20.61 0 $0.00 1115 $22,960.15 108 PVC PIPE SEWER SDR 35 (14'-16' DEPTH) LF 90 $30.61 0 $0.00 90 $2,754.90 10" PVC PIPE SEWER SDR 35 (16'-18' DEPTH) LF 10 $30.61 0 $0.00 10 $306.10 2" THICK 4' X 8' INSULATION SHEET SHEET 190 $32.71 0 $0.00 29 $948.59 REMOVE EX SSMH EA 46 $300.00 0 $0.00 . 38 $11,400.00 488 DIA SSMH EA 47 $1,750.37 0 $0.00 47 $82,287.39 EXTRA DEPTH MH OVER 10' LF 142 $88.18 . 0 $0.00 84.65 $7,462.74 TELEVISE SAN SEWER 11400 $0.62 0 $0.00 8107.1 $3,786.40 CONNECT TO EX WM EA 7 $699.38 0 '$0.00 9 $6,294.42 Page 2 of 6 . . ITEM ORIGINAL BID COMPLETED I This Period " To Date ] , .1 Unit II Quantity II Unit Price I I I Quantity II Amount II Quantity II Amount ] " , - REMOVE EX HYD AND GV EA 20 $150.00 0 $0.00 20 $3,000.00 REMOVE EX GV EA 27 $100.00 0 $0.00 20 $2,000.00 REMOVE EX WM LF 9640 $2.00 I 0 $0.00 11670 $23,340.00 6" DIP CL 52 WI FITTINGS LF 340 $20.40 0 $0.00 366.7 $7,480.68 8" DIP CL 52 WI FITTINGS LF 11655 $21.60 I 0 $0.00 11485 $248,076.00 8" GV AND BOX EA 23 $791.10 2 $1,582.20 30 $23,733.00 8" LIVE TAP ON EX 12" WM EA 2 $2,106.08 0 $0.00 1 $2,106.08 1" TYPE K COPPER WI FITTINGS LF 6470 $12.34 0 $0.00 6119.7 $75,517.10 1" CORP STOP , EA. ' 209 $26.13 0 $0.00 209 $5,461.17 ABANDON EX CURB STOP BOX EA 27 $300.00 0 $0.00 10 $3,000.00 1" CURB STOP AND BOX EA 176 $65.72 0 $0.00 209 $13,735.48 CURB STOP COVER CASTING EA 11 $1~.1? 0 $0.00 7 $1,107.19 HYD 7.5' BURY WI GV EA 20 $2.370~ 3 $7,110.60 20 $47,404.00 6" HYD EXTENSION EA 6 $326.97 0 $0.00 1 $326.97 12" HYD EXTENSION EA 5 $367.44 0 $0.00 1 $367.44 REMOVE EX STORM SEwER LF 5350 $5.00 0 $0.00 5047 $25,235.00 15" RCP DES 3006 CL III LF 1634 $30.63 0 $0.00 1637 $50,141.31 18" RCP DES 3006 CL III \ ' LF 1244 $32.65 0 $0.00 1344 $43,881.60 \ 21" RCP DES 3006 CL III WI BENDS LF 66 $34.48 0 $0.00 60 $2,068.80 24" RCP DES 3006 CL III LF 520 $30.68 0 $0.00 523 $16.045.64 30. RCP DES 3006 CL III LF 270 $41.70 0 $0.00 269 $11,217.30 36" RCP DES 3006 CL III WI BENDS LF 415 $57.91 0 $0.00 410 $23,743.10 54" RCP DES 3006 CL III LF 485 $105.38 0 $0.00 430 $45.313.40 54" RCP LONG RADIUS BEND, 7.5 DEG. EA 2 $978.24 0 $0.00 3 $2.934.72 26-5/8" X 43-3/4" RCP ARCH PIPE LF 420 $73.45 0 $0.00 354 $26,001.30 36" X 58-1/2" RCP ARCH PIPE WI BENDS LF 360 $104.33 0 $0.00 401 $41,836.33 45. X 73" RCP ARCH PIPE CL III WI BENDS LF 360 $139.82 0 $0.00 339 $47,398.98 54" X 88" RCP ARCH PIPE CL III LF 1300 $160.00 0 $0.00 1302 $208,320.00 62" X 102" RCP ARCH PIPE CL III LF 290 $222.00 0 $0.00 208 $46.176.00 REMOVE EX DRAINAGE STRUCTURE EA 63 $300.00 1 $300.00 56 $16.800.00 CONST DOUBLE BUNCHED CATCH BASINS EA 14 $2.409.90 0 $0.00 13 $31,328.70 CONST TRIPLE BUNCHED CATCH BASINS EA 4 $3.682.04 0 $0.00 4 $14,728.16 -, Page 3 of6 '". .". ITEM I ORIGINAL BID COMPLETED I This Period I! To Date I I Unit II Quantity II Unit Price , I Quantity II Amount 1/ Quantity II Amount I CONST DRAINAGE STRUCTURE DES 4020-48 EA 29 $1,568.60 0 $0.00 33 $51,763.80 CONST DRAINAGE STRUCTURE DES 4020-60 EA 6 $2,282.31 0 $0.00 6 $13,693.86 CONST DRAINAGE STRUCTURE DES 4020-66 EA 1 $2,658.77 0 $0.00 1 $2,658.77 CONST DRAINAGE STRUCTURE DES 4020-72 EA 4 $2,749.32 0 $0.00 4 $10,997.28 CONST DRAINAGE STRUCTURE 4020-78 EA 1 $3,625.32 0 $0.00 2 $7,250.64 CONST DRAINAGE STRUCTURE DES 4020-96 EA 1 $5,409.27 0 $0.00 2 $10,818.54 CONST DRAINAGE STRUCTURE 4020-102 EA 4 $5,525.06 0 $0.00 3 $16,575.18 CONST DRAINAGE STRUCTURE 4020-120 EA 7 $10,279.05 0 $0.00 7 $71,953.35 CONST SPECIAL DRAINAGE STRUCTURE #1 LS. . 1 . $34,712.17 0 $0.00 1 $34,712.17 CONST SPECIAL DRAINAGE STRUCTURE #2 LS 1 $46,~.~ 0 $0.00 1 $46,234.00 CONST SPECIAL DRAINAGE STRUCTURE #3 LS' 1 .$44,1 ~.46 0 $0.00 1 $44,168.46 CONST HEADWAll STRUCTURE LS 1 $44,407.96 0 $0.00 1 $44,407.96 OUTLET FLAP GATE (STEEL) LS 1 $26,294.50 0 $0.00 1 $26,294.50 RIPRAP (ALL SIZES) (LS) LS 50 $33.82 0 $0.00 74.6 $2,508.05 GEOTEXTILE FILTER MATERIAL TYPE IV Sy. 200 $1.60 0 $0.00 67 $107.20 TRAFFIC CONTROL LS 1 $5,047.00 0 $0.00 0.8 $4,037.60 . . CONSTRUCT & REMOVE TEMP WM MOBILIZATION \ \ REPLACE EXISTING TRANSITE SS SERVICE Subtotal LF 1200 $8.00 0 $0.00 620 $4,960.00 LS 1 $3,000.00 0 $0.00 1 $3,000.00 EA 9 $1,200.00 0 $0.00 9 $10,800.00 $48,574.45 $2,814,051.41 , ...... 0" "'.' :~.<;.~J : ;..: ... . . .r ~ . Page 4 of 6 . ' PAYMENT SUMMARY: . '. .. Pay Est. # 1 2 3 4 5, 6 7 8 9 10 Period 51112004 - 6l3Ol2OO4 7/112004 - 713012004 8/112004 - 8/3112004 9/112004 - 9/3012004 10/112004 - 10f.3112004 11/112004 - 1113OflOO4 3/1flOO5 - 313112005 4I1flOO5 - 5f.3112OO5 5/2712005 . 8I5l2OO5 8/1flOO5 - 6l3Ol2OO5 , Retalnage $0.00 $0.00 $0.00 $2,103.54 $22,648.41 $20,043.34 $926.43 $7,215.69 $6,192.98 $2,428.72 Payment $161,383.48 $748,059.19 $540,787.88 $172,605.91 $430,319.79 $380,823.45 $17,602.08 $137,098.14 $117,666.64 $46,145.73 TOTALS TO DATE: $61,559.11 $2,752,492.29 Total Completed To Date Less Retainage: Less Previous Payment: Total Amount Due: $2,814,051.41 $61,559.11 $2,706,346.56 $48,145.7.J \ \ .".....:.. '.', '1 ....~-1 . ,',;:!... " - Page 6 of6 ......'.. City of Hastings Westwood Area Reconstruction Application for Payment Number: 10 Period Ending: 6/3012005 Contractor: Three Rivers Construction 15001 Hudson Road POBox 206 Lakeland, MN 55043 . - :'.. contractor"Yl:l. f:. __ Engineer ~ Date 7 Jt 5/2onS Date Approved by: . bwner Date \ \ .. Page 5 of 6 MEMO VII-1 To: From: Date: Re: Honorable Mayor and City Council Tom Montgomery July 14, 2005 A ward Contract - Public Works Salt Shed The 2005 Street Department budget includes $165,000 for the construction of a salt shed. Council approved the site plan and authorized advertisement for bids at the June 20th Council meeting. Bids are scheduled to be opened at 2:00 PM on Thursday, July 14th. As the bid opening will occur after Council packets are assembled, I will bring a memo recommending award to the Council meeting on Monday, July 18th. - ern' OF HASTIN6S VI-IS MARK J. HOLMES, CHIEF 115 West 5th Street Hastings, Minnesota 55033-1815 HASTINGS FIRE DEPARTMENT Business Office (651) 480-6150 Fax (651) 480-6170 TO: MayorWemer Council Members FROM: Laura Hoff - Ambulance Clerk jlJ SUBJECT: Request for Cancellation of Ambulance Invoices DATE: July 1, 2005 ! Attached is a list of ambulance invoices being submitted for cancellation and the reason for each request. The auditors like to have all older or uncollectable accounts taken off the books, even though we may, at a later date, collect a few. Although the requested cancellations may seem to be high, our uncollectables are approximately 7% of the amount billed, which is less than the industry standard. The last request for cancellation was in April 2004. The reasons for cancellation range :from balances due after insurance or Medicare have paid, bankruptcy filing, patient is deceased, patient has no assets or none that can be attached, or balance is too small for collection agency to pursue. Although we are requesting the above mentioned cancellations, it does not impede our ability to accept payment on any account should a p311y come forward to pay a cancelled account. On occasion, a cancelled bill does get paid when an estate is settled or when a debtor needs to settle in order to purchase a house, vehicle, etc. All delinquent accounts are submitted to the Credit Bureau and are maintained in their files. If you have any questions, please feel ftee to contact me. Attachment cc: Mark Holmes - Fire Chief Char Stark - Finance Dept. FIRE SUPPRESSION FIRE EDUCATION FIRE PREVENTION AMBULANCE SERVICE Credit Detail Total Page: 1 of 7 Page: 1 of? Date: 06/30/2005 Time: 10:59:55 History ID: 302068 ~ Patient # Call Date Current Pavor ~ Deseriotlon f- Ree. Date ReeDt. # Amount 960912 1428 08/28/1996 PRIVATE (SELF F WBAD Write Off-Bad Debt 07/06/2004 155.78 Total Credits For This Call 155.78 971048 1631 10/07/1997 HP Medicaid WONA Write off - no asset: 01/14/2005 760.92 Total Credits For This Call 760.92 981530 2675 12/04/1998 PRIVATE (SELF F WBAD Write Off-Bad Debt 01/12/2005 700.76 Total Credits For This Call 700.76 990109 2809 01/2211999 PRIVATE (SELF F WBAD Write Off-Bad Debt 07/06/2004 837.79 Total Credits For This Call 837.79 990363 2956 03/10/1999 PRIVATE (SELF F WBAD Write Off-Bad Debt 08/0612004 65.00 Total Credits For This Call 65.00 991132 3365 09/0511999 PRIVATE (SELF F WBAD Write Off-Bad Debt 07/06/2004 779.32 Total Credits For This Call 779.32 991433 3509 11/2211999 PRIVATE (SELF F WONA Write off - no asset: 01/12/2005 640.60 Total Credits For This Call 640.60 20000408 3882 03/17/2000 PRIVATE (SELF FWDEC Write Off-Deceasec 04116/2004 524.00 , Total Credits For This Call 524.00 20000419 3887 03/19/2000 PRIVATE (SELF F INSU WO, bal. after ins., 07/07/2004 199.65 Total Credits For This Call 199.65 20000464 3913 03129/2000 PRIVATE (SELF FWBAD Write Off-Bad Debt 07/0612004 561.50 Total Credits For This Call 561.50 20000466 3913 03/29/2000 PRIVATE (SELF F WBAD Write Off-Bad Debt 07/0612004 681.27 Total Credits For This Call 681.27 20000827 3977 06/1512000 PRIVATE (SELF FWBAD Write Off-Bad Debt 01/1212005 630.73 Total Credits For This Call 630.73 20000883 4119 06/2812000 PRIVATE (SELF F WONA Write off - no asset: 07/07/2004 153.51 Total Credits For This Call 153.51 20000975 4167 07/1612000 PRIVATE (SELF F WBAD Write Off-Bad Debt 07/06/2004 681.27 Total Credits For This Call 681.27 20010139 4674 01/26/2001 PRIVATE (SELF F WONA Write off - no asset: 01/1212005 291.29 Total Credits For This Call 291.29 20011139 5171 08/17/2001 PRIVATE (SELF F WDEC Write Off-Deceasec 03/03/2005 488.01 Total Credits For This Call 488.01 20011716 5461 12/24/2001 PRIVATE (SELF F WONA Write off - no asset: 01/1212005 149.52 Total Credits For-This Call 149.52 20020184 5127 02/0312002 PRIVATE (SELF F WONA Write off - no asset: 06/04/2004 646.40 Total Credits For This Call 646.40 - Credit Detail Total Page: 2 of 7 Page: 2 of7 Date : 06/30/2005 Time: 10:59:55 History 10 : 302068 Q!!!.! Patient # Call Date Current Pavor Code DesCr/Dtlo" ! Rec. Date RecDt. # Amount 20020353 1585 03/08/2002 PRIVATE (SELF FWONA Write off - no asset! 02/0812005 58.03 WONA Write off - no asset! 02/08/2005 -58.03 Total Credits For This Call 0.00 20020552 5790 04/16/2002 PRIVATE (SELF F WSML Write Off-5maU Bal 01/12/2005 9.53 Total Credits For This Call 9.53 20020709 5876 J 05/18/2002 PRIVATE (SELF F WONA Write off - no asset! 08/06/2004 146.03 Total Credits For This Call 146.03 20021051 6068 07/26/2002 PRIVATE (SELF F MEO WO, bal. after Med. 08/06/2004 48.31 Total Credits For This Call 48.31 20021211 1643 08/30/2002 PRIVATE (SELF F WBAD Write Off-Bad Debt 09/0312004 38.27 TotaJ Credits For This Call 38.27 20021426 2189 10/14/2002 PRIVATE (SELF F WONA Write off - no asset! 08/06/2004 471.20 Total Credits For This Call 471.20 20021430 6264 10/14/2002 Medicare Assigne- MED WO, bal. after Med. 01/12/2005 47.38 Total Credits For This Call 47.38 20021450 6276 10/18/2002 Insurance - Prima WBAN Write Off-Bankruptc 05/19/2004 366.16 Total Credits For This Call 366.16 20021459 1007 10/20/2002 Insurance - Prima WBAN Write Off-Bankruptc 04/06/2005 617.60 Total Credits For This Call 617.60 20021478 4047 10/25/2002 Medicare Assigne- WBAN Write Off-Bankruptc 01/11/2005 332.60 Total Credits For This Call 332.60 20021516 5950 11/0312002 BClBS WONA Write off - no asset! 05114/2004 155.00 Total Credits For This Call 155.00 20021547 6323 11/1012002 Insurance - Prima WBAN Write Off-Bankruptc 08/06/2004 627.20 Total Credits For This Call 627.20 20021549 6323 11/10/2002 Insurance - Prima WBAN Write Off-Bankruptc 08/0612004 672.80 Total Credits For This Call 672.80 20021760 1743 12/1412002 Medicare Assigne- MEO WO, bal. after Med. 0313112004 4D.42 Total Credits For This Call 40.42 20030039 4047 01/10/2003 Medicare Assigne- WBAN Vl(rite Off-Bankruptc 01/1112005 639.45 Total Cr~dlts For This Call 639.45 20030042 3509 01/10/2003 Insurance - Prima WONA Write off - no asset! 06/0412004 478.27 Total Credits For This Call 478.27 20030088 5171 01/19/2003 Insurance - Prima WDEC Write Off-Deceasec 0310312005 626.86 Total Credits For This Call 626.86 20030112 2261 01/25/2003 Insurance - Prima WBAN Write Off-Bankruptc 05/0412005 606.61 Credit Detail Total Page: 3 of 7 Page: 3 of 7 Date: 06/30/2005 Time: 10:59:55 History ID: 302068 Call # Patient # Call Date Current Pavor Code DescriDtlon 11. Rec. Date RecDt. # Amount Total Credits For This Call 606.61 20030147 6572 02/01/2003 Insurance - Prima INSU WO, bal. after ins., 01/12/2005 25.00 Total Credits For This Call 25.00 20030166 1643 02/04/2003 Insurance - Prima WDEC Write Off-Deceasec 05/0312005 737.70 Total Credits For This Call 737.70 20030168 6586 02/04/2003 Insurance - Prima WBAN Write Off-Bankruptc 04112/2004 846.60 Total Credits For This Call 846.60 20030311 6656 ). 03101/2003 Insurance - Prima WONA Write off - no asset: 07/30/2004 863.56 Total Credits For This Call 863.56 20030439 1316 03/28/2003 Medicare Assigne- MED WO, bat. after Med. 03/31/2004 55.87 Total Credits For This Call 55.87 20030699 6883 05/18/2003 Insurance - Prima WBAN Write Off-Bankruptc 02/09/2005 652.04 Total Credits For This Call 652.04 20030758 6930 05/30/2003 MA Minnesota WONA' Write off - no asset: 06/25/2004 626.60 Total Credits For This Call 626.60 " . 20030834 6975 06/14/2003 Insurance - Prima WDEC Write Off-Deceasec 08/06/2004 1046.06 Total Credits For This Call 1046.06 20030844 6321 06/17/2003 Medicare Assigne- WDEC Write Off-Deceasec 05106/2004 55.87 Total Credits For This Call 55.87 20030845 6321 06/17/2003 Medicare Assigne- WDEC Write Off-Deceasec 05/06/2004 68.13 Total Credits For This Call 68.13 20030982 5171 07/13/2003 Insurance - Prima WDEC Write Off-Deceasec 03/0312005 468.52 Total Credits For This Call 468.52 - 20031024 6321 07/20/2003 Medicare Assigne- WDEC Write Off-Deceasec 05106/2004 68.13 Total Credits For This Call 68.13 20031057 7140 07/27/2003 Insurance - Prima WDEC Write Off-Deceasec 05/0312004 224.32 Total Credits For This Call 224.32 20031215 4056 08125/2003 Railroad Medicare WONA Write off - no asset: 06/25/2004 400.60 Total Credits For This Call 400.60 20031250 7256 09/01/2003 MA Minnesota MED WO,'bal. after Med. 07/0812004 55.96 Total Cnidlts For This Call 55.96 20031263 7261 09/04/2003 Insurance - Prima WONA Write off - no asset: 04/30/2004 669.70 Total Credits For This Call 669.70 20031325 6426 09/16/2003 BC/BS MED WO, bat. after Med. 06/29/2004 43.42 Total Credits For This Call 43.42 20031326 6321 09/16/2003 Medicare Assigne- WDEC Write Off-Deceasec 05106/2004 68.13 .-... "-'-. ......... ..-... Credit Detail Total Page: 4 of 7 Page: 4 of7 Date : 06/30/2005 Time: 10:59:55 History 10: 302068 ~ Patient # Call Date Current Pavor ~ DescriDtlon ! Rec. Date RecDt. # Amount Total Credits For This Call 68.13 20031368 7338 09/26/2003 Insurance - Prima WOEC Write Off-Oeceasec 09/03/2004 158.83 Total Credits For This Call 158.83 20031411 7338 10/07/2003 Insurance - Prima WOEC Write Off-Oeceasec 09/03/2004 737.70 Total Credits For This Call 737.70 20031444 7385 10/11/2003 Insurance - Prima INSU WO, bal. after ins., 03103/2005 92.30 Total Credits For This Call 92.30 20031569 4047 11/08/2003 Insurance - Prima WBAN Write Off-Bankruptc 01/11/2005 697.31 Total Credits For This Call 697.31 20031610 7454 11/1712003 Insurance - Prima WONA Write off - no asset! 01/12/2005 10.66 Total Credits For This Call 10.66 20031712 7512 12/09/2003 Insurance - Prima WOEC Write Off-Deceasec 04108/2004 669.70 Total Credits For This Call 669.70 20031718 7516 12/10/2003 Insurance - Prima WMGT Write Off-Per Mana OS/20/2004 -0.18 , Total Credits For This Call -0.18 . 20031727 5171 12/1212003 Insurance - Prima WOEC Write Off-Deceasec 03/03/2005 525.36 Total Credits For This Call 525.36 20031748 867 12/15/2003 Medicare Assigne- MEO WO, bal. after Med. 02/0812005 58.83 Total Credits For This Call 58.83 20031795 7554 1212212003 Insurance - Prima WSML Write Off-5mall Bal 09/20/2004 0.02 Total Credits For This Call 0.02 20040089 7639 01/17/2004 Insurance - Prima WOEC Write Off-Deceasec 0412212004 908.63 Total Credits For This Call 908.63 20040183 6080 02/02/2004 Insurance - Prima WSML Write Off-5mall Bat 04/21/2004 0.84 Total Credits For This Call 0.84 20040200 6321 02/05/2004 Medicare Assigne- WDEC Write Off-Deceasec 05/06/2004 143.45 Total Credits For This Call 143.45 20040266 2922 02/17/2004 Medicare Assigne- MEO WO, bat. after Med. 0210812005 62.40 Total Cre.dlts For This Call 62.40 20040461 7829 03/2612004 Medicare Assigne- WOEC Write pff-Deceas&C 11/1212004 31.16 Total Credits For This Call 31.16 20040562 7883 04/15/2004 Medicare Assigne- WMGT Write Off-Per Mana 06/14/2004 -0.09 Total Credits For This Call' -0.09 20040632 6497 04/29/2004 Insurance - Prima WMGT Write Off-Per Mana 09/21/2004 -0.39 Total Credits For This Call -0.39 20040701 7957 05/12/2004 Insurance - Prima WMGT Write Off-Per Mana 07/14/2004 -0.02 Credit Detail Total Page: 5 of 7 Page: 5 of 7 Date: 06/30/2005 Time: 10:59:55 History 10 : 302068 .~ Patient # Call Date Current Pavor Code DescriDtlon ! Ree. Date ~ Amount Total Credits For This Call -0.02 20040722 7966 05117/2004 PRIVATE (SELF F WMGT Write Off-Per Mana 06116/2005 80.62 Total Credits For This Call 80.62 20040762 7990 I OS/25/2004 Insurance - Prima WSML Write Off-SmaU Sal 09/14/2004 2.48 Total Credits For This Call 2.48 20040838 8029 06/08/2004 Insurance - Prima WBAN Write Off-Bankruptc 11/05/2004 614.24 Total Credits For This Call 614.24 20040868 8049 06/14/2004 Medicare Assigne- MEO WO, bal. after Med. 07/16/2004 133.05 Total Credits For This Call 133.05 20040870 8049 06/14/2004 Medicare Assigne- MEO WO, bal. after Med. 07/1612004 70.98 Total Credits For This Call 70.98 20040885 8058 06/17/2004 Insurance - Prima WBAN Write Off-Bankruptc 04/23/2005 872.92 Total Credits For This Call 872.92 20041021 4202 07/1212004 MA Minnesota WMGT Write Off-Per Mana 09110/2004 -0.12 Total Credits For This Call -0.12 , 20041053 8152 07/20/2004 Insurance - Prima WBAN Write Off-Bankruptc 03/03/2005 1016.80 Total Credits For This Call 1016.80 20041101 8187 07/31/2004 Insurance - Prima WDEC Write Off-Deceasec 0210812005 158.10 Total Credits For This Call 158.10 20041120 8202 08/06/2004 Insurance - Prima WBAN Write Off-Bankruptc 01/11/2005 769.90 Total Credits For This Call 769.90 20041195 8253 08120/2004 Insurance - Prima WONA Write off - no asset: 03/11/2005 121.56 Total Credits For l:hls Call 121,56 ~ 20041215 .8265 08124/2004 PRiVATE (SELF F MEO WO, bal. after Med. 10/2812004 70.35 Total Credits For This Call 70.35 20041276 8304 09/03/2004 Insurance - Prima WSML Write Off-Small Ba' 10/2512004 0.02 Total Credits For This Call 0.02 20041365 8347 09/18/2004 Medicare Assigne- MED WO, bal. after Med. 03122/2005 61.75 Total Credits For This Call 61.75 20041367 5597 09/18/2004 Medicare Assigne- WSML Write Off-Small Bal 10/1812004 -0.01 Total Credits For This Call -0.01 20041378 8355 09/22/2004 MA Minnesota WMGT Write Off-Per Mana OS/20/2005 -3.10 Total Credits For This Call -3.10 20041435 8390 10/01/2004 MA Minnesota WMGT Write Off-Per Mana 03/15/2005 -3.68 Total Credits For This Call -3.68 20041458 2471 10/06/2004 Railroad Medicare MEO WO, bal. after Med. 01/0812005 552.00 Credit Detail Tota' Page: 6 of 7 Page: 6 of 7 Date: 06/3012005 Time: 10:59:55 History /D : 302068 Call # Patient # Call Date Current Pavor Code DescriDtlon t!. Rec. Date RecDt. # Amount Total Credits For This Call 552.00 20041480 8417 10/12/2004 Insurance. Prima WSML Write Off-Small Ba' 02/08/2005 3.62 Total Credits For This Call 3.62 20041588 8049 11/01/2004 Medicare Assign& MED WO, bal. after Med. 02/0912005 73.52 Total Credits For This Call 73.52 20041717 8541 11/27/2004 Insurance - Prima WONA Write off - no asset! 12/03/2004 673.00 Total Credits For This Call 673.00 20041726 8546 11/2812004 Insurance - Prima WBAN Write Off-Bankruptc 06108/2005 851.70 Total Credits For This Call 851.70 20041808 6796 12/16/2004 Medicare Assign& WSML Write Off-Small Ba' 0410512005 -0.03 Total Credits For This Call -0.03 20041820 8599 12/17/2004 Medicare Assign& WSML Write Off-Small Sal 04/21/2005 -0.03 Total Credits For This Call -0.03 20050081 5502 01/1112005 Insurance - Prima WSML Write Off-Small Bal 03/08/2005 . -o.Q1 Total Credits For This Call -0.01 . 20050210 8738 01/29/2005 Medicare Assign& WDeC Write Off-Deceasec 03/31/2005 72.53 Total Credits For This Call 72.53 20050213 8752 01/30/2005 Medicare Assign& WONA Write off - no asset! 05127/2005 488.80 Total Credits For This Call 488.80 20050259 8785 02/07/2005 Insurance - Prima WDeC Write Off-Deceasec 05/0612005 158.10 Total Credits For This Call 158.10 20050286 8801 02/13/2005 Insurance - Prima WBAN Write Off-Bankruptc 0612812005 817.63 Total Credits For This Call 817.63 ~ 20050299 8810 02/14/2005 Insurance - Prima WSML Write Off-Small Bal 0412512005 3.96 Total Credits For This Call 3.96 20050419 8872 03/0512005 Insurance - Prima WMGT Write Off-Per Mana 0411512005 93.26 Total Credits For This Call 93.26 20050448 2405 03111/2005 Insurance - Prima INSU WO, bat. after ins., 04124/2005 257.78 Total Credits .For This Call 257.78 20050495 8908 03/1812005 Insurance - Prima WDeC Wtite Off-Deceasec 05118/2005 815.18 Total Credits For This Call 815.18 20050497 8908 03/18/2005 Insurance - Prima WDeC Write Off-Deceasec 0511812005 920.24 Total Credits For This Call 920.24 20050516 2539 03/2212005 Insurance - Prima WSML Write Off-Small Sal 04121/2005 0.02 Total Credits For This Call 0.02 20050653 9000 04/20/2005 Insurance - Prima WMGT Write Off-Per Mana 05106/2005 93.26 ~ 20050673 Totals For All Number of Calls " Patient # 9015 109 Credit Detail Total Page: 7 of 7 Page: 7 of 7 Date: 06130/2005 Time: 10:59:55 History ID : 302068 Call Date Current Pavor Code Descrietion ! Rec. Date Recet. # Amount Total Credits For This Call 04/23/2005 Insurance - Prima WSML Write Off-Small Sal 06110/2005 Total Credits For This Call 93.26 0.05 0.05 Number Of Credits 110 Total Credits 35784.17 MEMO VII-1 To: From: Date: Re: Honorable Mayor and City Council Tom Montgomery July 14, 2005 Award Contract - Public Works Salt Shed The 2005 Street Department budget includes $165,000 for the construction of a salt shed. Council approved the site plan and authorized advertisement for bids at the June 20th Council meeting. Bids are scheduled to be opened at 2:00 PM on Thursday, July 14th. As the bid opening will occur after Council packets are assembled, I will bring a memo recommending award to the Council meeting on Monday, July 18th. - ern' OF HItSTlN6S MEMO VII-2 To: From: Date: Re: Honorable Mayor and City Council Tom Montgomery July 14,2005 Public Hearing - South Frontage Road Improvements The feasibility report on the proposed Project 2005-3 South Frontage Road Street Improvements was given to Councilmembers at the July 5th meeting, at which time the public hearing for the project was scheduled for the July 18th Council meeting. A neighborhood meeting was held for the 21 property owners abutting the project on June 22nd. The purpose of the public hearing is for Council to receive comment from affected property owners before deciding whether or not to proceed with construction of a project. Assessment issues are generally addressed at the assessment hearing following completion ofthe projects. PROPOSED IMPROVEMENTS The proposed project will consist of reconstructing the South Frontage Road between Westview Drive and Pleasant Drive, and also from Bahls Drive to a point 600 feet east ofLyn Way. The existing curb and gutter will be left in place, except for minor repair sections. Some nighttime construction will be required for the west section (between Westview and Pleasant Drives) during milling, excavation, and paving of the final lift of bituminous surfacing. The street will be partially closed during these construction activities, but access to all open businesses will be maintained. Upon completion of the final paving, this section of street will be striped to a three lane design, with the center lane a continuous left turn lane. One the east half of the project (between Bahls Drive and Lyn Way), the road will be temporarily converted to east bound one way traffic to allow construction to occur on half the road at a time. Access to businesses will remain open during business hours. At this time, no night work is anticipated on the east half of this project. NEIGHBORHOOD MEETING COMMENTS Three property owners attended the June 22nd neighborhood meeting: Don Bettis, owner ofthe Auto Doctor and Wonder Wash properties; Greg Stotko, owner and developer of the vacant lot south of Wendy's; and Jim Poepl, representing Vermillion State Bank. Mr. Bettis was concerned about the impact of construction of his car wash business, and maintaining access to the site. He also had questions as to how his proposed O:\CityDocuments\City Council\Agenda Items\2005\07-18-2005\Contracts & Pub Hearing Memo.doc - CITY OF HItSTlN6S assessment was calculated. Mr. Stotko had questions about the timing of the project and whether the City would be replacing the broken walk in front of his lot. The project will include some concrete curb and sidewalk replacement, but only those sections of walk that pose a trip hazard. Mr. Poepl was concerned about confusing motorists with the proposed east bound one-way during construction on the east portion of the project. During construction, traffic control signs will be posted at the Hwy 55 and South Frontage Road intersection warning motorists that access to Lyn Way is closed. PROJECT COST & ASSESSMENTS The South Frontage Road is a State Aid Route and eligible to receive funding from the City's share of the State gas tax revenues. Our State Aid Account contains approximately $400,000, all of which will be committed to this project. The remainder of the project costs will be funded through construction bonds or collected through assessments. Our assessment policy calls for 25% ofthe estimated project cost to be assessed, which works out to an assessment of $465.06 per front foot. The following is a summary of project cost and funding: FUNDING SUMMARY: 1.) TOTAL PROJECT COSTS: (Includes 10 % Contingencies, 11 % for Engr., Legal, Administration, and Bonding Costs, 1 % assessment roll preparation, and 8% capitalized interest) $902,432.52 2.) FUNDING SOURCES: Assessed to Abutting Property Owners Municipal State Aid Bonded Debt TOTAL $164,277.06 $400,000.00 $338.155.46 $902,432.52 O:\CityDocuments\City Council\Agenda Items\2005\07-18-2005\Contracts & Public Hearings\2005-3 Improvement Hearing Memo.doc Project 2005-3, South Frontage Road Improvements 300 0 300 600 Feet ~ N + ." ...:... --- O:\CityDocuments\City Council\Agenda Items\2005\07-18-2005\Contracts & Public Hearings\2005-3 Improvement Hearing Memo.doc MEMO VIII-A-1 To: From: Date: Re: Honorable Mayor and City Council Tom Montgomery July 14,2005 Resolution - Order Improvement, Approve Plans and Authorize Advertisement for Bids, Project 2005-3, South Frontage Road Improvements Council is requested to adopt the enclosed resolution ordering the South Frontage Road Improvements and approving plans and authorize advertising for bids for the project. CITY OF HASTINGS Dakota County; Minnesota Resolution No. RESOLUTION ORDERING THE IMPROVEMENT AND APPROVING PLANS AND SPECIFICATIONS AND AUTHORIZING ADVERTISING FOR BIDS FOR PROJECT No. 2005-3, SOUTH FRONTAGE ROAD IMPROVEMENTS WHEREAS, a resolution of the City Council adopted the 5th day of July, 2005, fixed a date for a Council hearing on the proposed street reconstruction of the South Frontage Road between Pleasant Drive and Westview Drive, and from Bahls Drive to 600 feet east ofLyn Way, and WHEREAS, ten days mailed notice and two weeks published notice ofthe hearing was given, and the hearing was held thereon on the 18th day of July, 2005, at which all persons desiring to be heard were given an opportunity to be heard thereon, NOW, THEREFORE BE IT RESOL YED BY THE CITY COUNCIL OF THE CITY OF HASTINGS AS FOLLOWS; that 1. Such improvement is necessary, cost-effective, and feasible as detailed in the feasibility report. 2. Such improvement is hereby ordered as proposed in the feasibility report dated July 18,2005. 3. Plans and specifications for the South Frontage Road Improvements prepared by the Hastings Public Works Director are hereby approved. 4. The City Engineer shall prepare and cause to be inserted in the Hastings Star Gazette and in the Construction Bulletin an advertisement for bids for the construction of the approved Project 2005-3, South Frontage Road Improvements in accordance with such approved plans and specifications. The advertisement shall be published for two weeks, shall specify the work to be done, shall state that bids will opened and considered by the Council at 12:00 Noon, Thursday, August 11,2005 at Hastings City Hall, and that no bids will considered unless sealed and filed with the Clerk and accompanied by a cash deposit, cashier's check, bid bond, or certified check payable to the City of Hastings for 5%of the amount of each bid. ADOPTED BY THE CITY COUNCIL OF HASTINGS, MINNESOTA, THIS 18th DAY OF JULY, 2005. Ayes: Nays: Michael D. Werner, Mayor ATTEST: Melanie Mesko Lee, City Clerk (Seal) July 13, 2005 TO: The Honorable Mayor and City Council VlII-A-2 FROM: John Grossman, HRA Director RE: Concept approval: directional sign age on City rights of way. The Mississippi National River and Recreation Area (MNRRA) unit of the National Park Service has grant funds available until the end of their fiscal year which could be spent in Hastings. NPS staff and I have been working on a City-NPS cooperative project of directional signage for the following. . Riverfront Trail . Historic Downtown . LeDuc Historic Estate . MNRRA Corridor The NPS request to locate the signs on MnDOT right of way along Highways 61 and 55 has been turned down. As a result NPS asks Council to consider placing the signs on City right-of-way. City staff has reviewed their proposal and recommended the following locations for public direction signage. (See attached chart) The NPS funds could pay for the signs, the poles and possibly installation. The City would let the contract for fabrication. They would be metal, like other street signs, and brown with light lettering like the enclosed example of a MNRRA sign. Recommendation: If Council is reasonably comfortable with the size, location and content of the signs, concept approval would allow the project to continue. Refmed designs and locations would be submitted to Council at a later date. Text Size Graphic Location 1 Riverfront Trail 24X Right Southwest corner of 3rd Historic Downtown 36 arrow and Vermillion facing Turn at signal North LeDuc Historic Estate Ahead arrow 2 Riverfront Trail 24X Right Northeast corner of 5th Historic Downtown 36 arrow and Vermillion facing Turn at signal South 3 Riverfront Trail 24X Right Northeast corner of 4th Historic Downtown 24 arrow and SPOOR facinR East 4 Riverfront Trail 24X Left Southwest corner of 4th Historic Downtown 24 arrow and Sibley facing West 5 Riverfront Trail 24X Ahead Southeast corner of 2nd 24 Arrow and Spring Historic Downtown Right arrow 6 Mississippi National 24X Beside Lock and Dam River and Recreation 48 Road near parking area Area facing South 7 LeDuc Historic Estate 36X Right Southeast corner of 18th 1 block ahead 60 arrow and Vermillion (on property leased from Con Mississippi National Ahead Agra) River and Recreation arrow Area Historic Downtown Ahead Arrow~ 8 LeDuc Historic Estate 36X Right North side of aquatic Turn at signal 60 arrow center on 55 facing West Riverfront Trail Left ALTERNATE: Southeast Historic Downtown arrow corner of Spring and 55 Turn at signal facing West ! 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'" ,to:" ~ ~ ~ ~XL?:':::~ 0 e.~€- ~ S.~ !J~' d..~1\~~t. ~~ERD A _ \\ CT.e: ~CT.~ 3 w ~8 ~ ZWEBER LN. ~ CJ() ,y' ~) ~ 'ESIDE UERY ~2 I, i) HASTINGS COUNTRY CLUB o ) \ 1t\~er I ) HASTING~;' MIDDLE SCHOOL J. ~ ~ z PINECRES~. ~ LEMENTAR SCHOOL . , ~ (/) W ~~ .... . - i N - . W -<>- E S:! ~ ~ - S 3 18 , ~ CHAMBER POST OF COMMERCE OFFICE -- ...... HOME ST. ~':. ~ ;:?i*t;i'<;'~ '~:Y : ~. " f, '\ .n. ~ ?J; ~. o a: ~ :iE, 'RIAL RK ! SPIRAL BLVD. . ~ ~ VIII-B-l Variance - 947 W 14th Street City Council Memo - July 18, 2005 Page 1 Memo To: Mayor Werner and City Council From: Cecily Schrader, Planning Intern Date: July 18,2005 Subject: Resolution - James McNamara - Varia:nce #2005-40 to vary from the garage setback requirement and to enlarge a non-conforming structure to construct a garage addition at 947 West 14th Street. REQUEST .. James McNamara seeks a 17'3" variance to the 20' sideyard setback requirement for garages facing the street/alley right of way as well as a variance to enlarge a non- conforming structure (garage) at 947 West 14th Street. Mr. McNamara proposes to construct a 12' x 24' workshop addition onto the existing 24' x 24' garage. RECOMMENDATION This item was tabled at the June 20th and July 5th Council meetings due to lack of the necessary six member quorum for variance approval. The Planning Commission reviewed this item at their June 13th meeting. The Commission voted 5-0 to recomm~nd approval of the variance subject to the conditions of the attached resolution. No one from the public spoke for or against the item at the meeting. Planning Commission discussion focused on the wall height of the addition to ensure conformity"with the existing garage and home. Staff recommends approval of the attached resolution. The existing garage appears to have been constructed shortly after the home in 1966. The City did not have any building permit requirements for garages at that time. Because the addition would not infringe further upon the setback requirement than the existing garage, Staff is recommending approval. Variance - 947 W 14th Street City Council Memo - July 18, 2005 Page 2 ATTACHMENTS . Resolution . Site Plan · Location Map . Application BACKGROUND INFORMATION Comprehensive Plan Classification The use conforms to the 2020 Comprehensive Plan. The property is designated U-I - Urban Residential. Zoning Classification The subject property is zoned R-1 :""'Low Density Residential. Garages are a permitted use ! in the R-1 District. Adjacent Zoning and Land Use The following land uses abut the property: Direction Existing Use 14th Street West Single Family Home Single Family Home Single Family Home Prairie Street Single Family Home Zoning ComD Plan North East South West R-1 - Low Dens Res. R-1 - Low Dens Res. R-1 - Low Dens Res. U-I - Urb Res. U-I - Urb Res. U-I - Urb Res. R-1 - Low Dens Res. U-I - Urb Res. Existing Contlitlon The proposed site is level - there are no mature trees or plantings that will need to be removed to construct the addition. VARIANCE REVIEW Minimum Setback Requirements Garages facing the street/alley right of way shall be setback at least 20 feet Variance - 947 W 14th Street City Council Memo - July 18, 2005 Page 3 Review Criteria The following criteria have been used as findings of fact in granting variances to zoning provisions: A. That special conditions and circumstances exist which are peculiar to the land, structure, or building involved and which are not applicable to other lands, structures, or buildings in the same district. B. The literal interpretation of the City Code would deprive the applicants of rights commonly enjoyed by other properties in the same district under the terms of Chapter 10. C. That the special conditions and circumstances do not result from actions of the applicant. D. That granting the variance requested will not confer on the applicant any special privilege that is denied by Chapter 10 to other lands, structures, or buildings in the same district. No non-conforming use of neighboring lands, structures, or buildings in the same district, and no permitted or nonconforming use of lands, or buildings in other districts shall be considered grounds for the issuance of a variance. ! Notification of Adjoining Property Owners Notification was sent to adjoining property owners. No comments have been received at this time. HASTINGS CITY COUNCIL RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HASTINGS APPROVING A VARIANCE TO THE DISTRICT LOT STANDARDS ORDINANCE FOR JAMES MCNAMARA TO CONSTRUCT AN ADDITION TO HIS GARAGE AT 947 W 14TH ST, HASTINGS, MINNESOTA Council member Resolution and moved its adoption: introduced .the' following ! WHEREAS, James McNamara has initiated consideration of a variance to the 20' minimum setback requirement for a garage facing the right-of-way as stipulated in Hastings City Code, chapter 10.26. WHEREAS, the property is located at 947 W 14th St, legally described as follows: Lot 12, Block 4, Pine Terrace, Dakota County, Minnesota WHEREAS, on June 13th, 2005, a review of this variance was held before the Planning Commission of the City of Hastings, and J NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HASTINGS AS FOLLOWS: That the request to vary from Section 10.26 Residential District Lot Regulations and Section 10.06 Subd. 4 Non-Conforming Structures is hereby approved, with the following conditions: 1) A building permit is required prior to construction of the addition. 2) The driveway opening shall not exceed 24' at the property line per City Code. 3) The garage shall not be used for a home occupation without approval of a special use permit. 4) Approval is subject to a one year Sunset Clause; if significant progress is not made towards construction of the proposal within one year of City Council approval, the approval is null and void. This variance is based on the following findings of fact: B. The literal interpretation of the City Code would deprive the applicants of rights commonly enjoyed by other properties in the same district under the terms of Chapter 10. ! C. That the special conditions and circumstances do not result from actions of the applicant. The garage appears to have been constructed before building permit requirements. D. That granting the variance requested will not confer on the applicant any special privilege that is denied by Chapter 10 to other lands, structures, or buildings in the same district. No non-conforming use of neighboring lands, structures, or buildings in the same district, and no permitted or nonconforming use of lands, or buildings in other districts shall be considered grounds for the issuance of a variance. Council member moved a second to this resolution, and upon being put to a vote it was unanimously adopted by all Council members present. Adopted by the Hastings City Council on July 18th, 2005 by the following vote: Ayes: Nays: Absent: ATTEST: Mi~hael D. Werner, Mayor Melanie Mesko Lee, City Clerk (City Seal) ! I HEREBY CERTIFY that the above is a true and COrrect copy of resolution J;>resented to and adopted by the City of Hastings, County of Dakota, Minnesota, on the 18 day of July, 2005, as disclosed by the records of the City of Hastings on file and of record in the office. Melanie Mesko Lee, City Clerk (SEAL) This instrument drafted by: City of Hastings 101 4th St. East Hastings, MN 55033 . ___Ii .--.. o iii 1i..1Ii-' ..- . ~ 947 14th Street W Garage Addition Legend _ Buildings ,o" : .../ \../' Roads o Parcels Map Date: June 9, 2005 N . W*E c:m'Of_ S Site Location / -'- .~. V) ~ , ~ '........... , · ~ / 4-r;( U/./Cst ,_ ) I I I I I G;<"l .5 -r'''';<5 H"c).5e t r r .1 \ 11<<: 2-.l~ p1f.t:P FtS> .sep 1\ t.Vm 1l.J<, S P"f t/2:. 20'3" . . I '._ GX1 ffi /11;1 1\) I ;}.1./x:')Y ~ I GrAM<] e- [ 1 ADDRESS FiLF _ _ COpy + N ~ ANY ELECTRICAL REQUIRES A. SEPARATE PERMIT FROM THE STATE BOARD OF E ~1F>1F>1Ri@Vl!!1Q) ~~ \M@ii"[i1Q) CITY OF HASTINGS DEPARTMENT OF BUILDING SAFETY LECTRICITY. 1(0'\.' ~ , G> . PR.Qfc!)S~P l.s~ -LNG ~II~~~ID~ AR. t1 ()P(..!~ ~~ S J ~ 1 e... rr.:t f7J,<"~.;s. , ~ ~ ~~ \i /~ QJr / 3 (.' ..... / .- - I -- ~ W e.s T__._ ( lE'f.I~-r ';2 ~. I . DR iv~ .8'1- , ~t.. e. \J...9:.T/~ N . -. . . .t,\~ ~\ (~ \lll ~ ,./ I 4. , TREATED PLATES, SEALER & 112" DIA. ANCHOR BOLTS OR STRAPS EMBEDDED MIN. 7" o 6'0" O.C. & MAX 12" FROM PLATE ENDS R403.1.6 1<. Nor+h ~ L e \Oi 1""" I C> f..( .:~ , -; i // il ( jA .itV ,A 1<> . i~~eS ~..,.\)\I.') \"tL ~ ,e<<\J'~ JrP>.~ " '. . :Yt A \! #~S'~4'O LAND USE APPLICATION - CITY OF HASTINGS PLANNING DEPT 101 4th St E, Hastings, MN 55033 - Phone: 651.480.2350 - Fax: 651.437.7082 Address of Prop~rty: 9 L/ 7 0 e >- -r / ~ ~ ~ { Legal Description of Property: Applicant Name9l~ =:1 M~AtjflRA Address:9L(7 __-:~~_ Phone: (P..s-/ -VJ) - ~ ~Vf Fax: Emai1: Property Owner: Address: 5J}M€- Phone: Fax: EmaiI: , Description of Request: L) A- ~I fl1.,!) c- e . -r;; ked> u ,'.e ~ 1) .SP T R4 c- /<.. ~c:>A- ~~D ~ p,t~/.p~-ry L/~p (!\.D!>;i1<?P tb (;;-'rlsn~J 6/1~A1~) H requesting site plan review - of multi-family units (three or more attached), are the units intended to be for sale or rental units? Please Note! All Fees and Escrows are due at time of application. Minor Subdivision $500 Special Use Permit $500 Comp Plan Amend. $500 Lot Split/Lot Line Adj. $50 . Annexation $500 plus legal expenses EA W $500 plus $1,000 escrow Check Applicable Line(s) Rezone ~ Final Plat ~ Variance Vacation House Move Prelim Plat Site Plan ! $500 $600 $250 $400 $500 $500 + escrow $500 + escrow Please see reverse side for escrow amounts required. Total Amount Due: $ 2-SO . ~ Make Checks payable to City of Hastings. ease ensure that all copies of required documents e attached. See reverse side of this ap lication for information. plicant Signatur -91\.1 (2..5. K c-V-9 K t1R~ - Ot..J JJ.e.tQ... Applicant Name and Title - Please Print OFFICIAL USE ONLY File # .1cJ.::j?'- qu Ree'd By: ~ Fee Paid: b{ (L) ( OS Receipt # -I , , .", (p 'b-ci5 Date Owner Name - Please Print Date Ree'd: ~( (,0 {~ App. Complete 03f2J3105 Memo VIll-B-2 To: Mayor Werner and City Council From: John Hinzman, Planning Director Date: July 18, 2005 Subject: Resolution - Special Use Permit #2005-23 - Construction of a floodwall - 2005 Vermillion Street - SACG Group (ConAgra). REQUEST SAGC Group on behalf of ConAgra seeks the following approval to construct a 110 foot wide, 40 foot high retaining wall adjacent to the existing mill on the north bank of the Vermillion River at 2005 Vermillion Street: ! 1) Special Use Permit to place a floodwall within the Floodwayand Flood Fringe Zone of the Vermillion River per City Code Chapter 13 The City Council granted Site Plan approval on June 20,2005. The City Council was unable to take special use permit action on June 20th and July 5th due to lack of the six Council member requirement for approval. RECOMMENDATION The Planning Commission voted 5-0 to recommend approval the Special Use Permit, No one from the public spoke for or against the request at the meeting. Planning Commissioners discussed fencing and appearance- of the wall; should the concrete be tinted or not. Please see the attached minutes for further information. ATTACHMENTS . Resolution - Special Use Permit . Location Map . Site Pictures . Wall Plans . Formed Concrete & Concrete Block Pictures . Planning Commission Minutes - June 13, 2005 . Site History . Application ConAgra SUP #2005-23- 2005 Vermillion Street City Council Memo - July 18, 2005 Page 2 BACKGROUND Floodplain Regulations Site development is regulated by Chapter 13, Flood Plain Regulations of the City Code. The subject site is defined as being within both the "Flood Plain" (adjacent to the river bed) and "Flood Fringe" (areas above the river bed to the 100 year flood level) Comprehensive Plan Classification The property is guided Floodway in the Comprehensive Plan. Zoning Classification The property is zoned F-W - Floodway. Floodwalls are termed a Special Use within the Floodway District. Existing Condition The existing site is experiencing significant rock and bank erosion that may compromise mill buildings. The proposed wall would fill in an area of the rock ledge that has eroded in close proximity to the mill buildings. The site is located below the falls directly across from the Vermillion Falls Park observation area. Proposed Condition SACC group proposes to construct a 40 foot high, 110 foot wide floodwall. The bottom 20 feet of the wall would be constructed of poured concrete (utilizing concrete forms to give a textured block appearance). The upper portion of the wall would be constructed of 2' x 2' x6' concrete blocks (incorporating a flagstone pattern). The area between the wall and the rock ledge would be filled and compacted. Please see the attached exhibits for further information. Adjacent Zoning and Land Use The following land uses abut the site: West PI - Public Institution PI- Public Institution Comp Plan I - Industrial F - Floodway P - Public P - Public Direction North East South Existina Use ConAgra Mill Vermillion River Bottoms Vermillion River Vermillion Falls Park Vermillion Falls Zonina 1-1 Industrial Park FW - Floodway History Attached is a brief history of the site, developed by City of Hastings Pioneer Room curator, Cindy Smith. The site has been used as a mill since 1853. Buildings on the site range from the 1860's to 1980. ConAgra SUP #2005-23- 2005 Vermillion Street City Council Memo - July 18 2005 Page 3 SPECIAL USE PERMIT REVIEW Flood Plain Ordinance City Code Chapter 13 - Flood Plain regulates the placement of fill and structures within the Floodwayand Flood Fringe Districts as identified by the Federal Insurance Agency of the Federal Emergency Management Agency (FEMA). The subject area is identified as being within both the "Floodway District" and "Flood Fringe District" of the FEMA study. A Special Use permit is required to place structures and fill. Review Criteria Section 13.10, Subd. 5 regulate the special use permit process including necessary background information and factors upon which decision shall be made, including: . The danger of life and property due to increased flood heights or velocities caused by encroachments. . The danger that materials may be swept onto other lands or downstream to the injury of others or they may block bridges, culverts or other hydraulic structures. . The proposed water supply and sanitation systems and the ability of these systems to prevent disease, contamination, and unsanitary conditions. . The susceptibility of the proposed facility and its contents to flood damage and the effect of such damage on the individual owner. . The importance of the services provided by the proposed facility to the community. . The requirements of the facility for a waterfront location. . The availability of alternative locations not subject to flooding for the proposed use. . The compatibility of the proposed use with existing development and development anticipated in the foreseeable future. . The relationship of the proposed use to the comprehensive plan and flood plain management program for the area. . The safety of access to the property in times of flood for ordinary and emergency ConAgra SUP #2005-23- 2005 Vermillion Street City Council Memo - July 18 2005 Page 4 vehicles. .. The expected heights, velocity, duration, rate or rise, and sediment transport of the flood water expected at the site. . Such other factors which are relevant to the purpose of this Ordinance. Engineering Review Plans for the floodwall have been reviewed and modified to meet the requirements of the City's consultant engineer, John Stewart. The plans appear to meet Mr. Stewart's approval, subject to final review of the structural engineer. Army Corps of Engineers Review SACC group has discussed the floodwall plans with the Army Corps of Engineers. The Corps has stated that the proposed changes should not effect flooding in the area because of the large drop in elevation of the falls, and the flood control channel upstream., . ! HASTINGS CITY COUNCIL RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HASTINGS APPROVING A SPECIAL USE PERMIT TO CONSTRUCT A FLOODW ALL WITHIN THE FLOODW AY AND FLOOD FRINGE ZONE OF THE VERMILLION RIVER AT CONAGRA MILL, 2005 VERMILLION STREET, DAKOTA COUNTY, MINNESOTA Council member moved its adoption: introduced the following Resolution and WHEREAS, SACC Group on behalf of ConAgra has petitioned for Special Use Permit approval to construct a 40 foot high by 110 foot wide flood wall adjacent to the north bank of the Vennillion at 2005 Vennillion Street, legally described as follows: I AUDITORS SUBDMSION NO 21 Lot 2; except that part lying south of the south bank of the Vennillion River. WHEREAS, on June 13, 2005, a public hearing was conducted before the Planning Commission of the City of Hastings, as required by state law, city charter and city ordinance; and WHEREAS, The Planning Commission of the City of Hastings recommended approval of the special use permit subject to the conditions of this ...resolution. NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HASTINGS AS FOLLOWS: That the City Council hereby approves the special use pennit as presented to the City Council subject to the following conditions: 1) Adherence to Chapter 13 - Floodplain Regulations of the City Code, including, but not limited to the conditions included below. 2) Fill shall be property compacted and the slopes shall be properly protected by the use of riprap, vegetative cover or other acceptable method. 3) Floodplain development shall not adversely affect the hydraulic capacity of the channel and adjoining flood plain of any tributary watercourse or drainage system where a floodway or other encroachment limit has not been specified on the Zoning Map. 4) Approval of the plans by the Public Works director and reimbursement of any review fees by the City's consultant engineer. 5) The applicant shall be responsible for obtaining any additional. State and Federal permits relating to the floodplain fill. 6) Approval is subject to a one year sunset clause. Approv~ is null and void if significant work has not commenced within one year of City Council Approval. BE IT FURTHER RESOLVED, the following: 1. A copy of this resolution shall be filed with the Dakota County Recorder's Office by the Hastings City Clerk. , Council member vote adopted by Ayes:_ Nays: _ Absent: moved a second to this resolution and upon being put to a present. ATTEST: Michael D. Werner, Mayor Melanie Mesko Lee City Clerk I HEREBY CERTIFY that the above is a true and correct copy of resolution presented to and adopted by the City of Hastings, County of Dakota, Minnesota, on the 18th day of July 2005, as disclosed by the records of the City of Hastings on file and of record in the office. Melanie Mesko Lee City Clerk ( SEAL) This instrument drafted by: City of Hastings (JWH) 101 4th St. East Hastings, MN 55033 '~ -- .. . . . SACC Group ConAgra Floodwall Legend _ Buildings /'/"\,/'/ Roads o Parcels Map Date: June 9. 2005 N __ W~E awon_ ~ S Site Location EXISTING BUILDING WATER ELEV 0" ~ ---@ o It) revised with r ot .035 dbs ~~ ~ 05 ( Sacc Group Inc. NO. """""'" BY MANNING FORMULA: VELOCIlY-1.486 x R"'xS"" n R-HYDRAUUC RADIUS IN FT - AR~ OF FLOW CROSS SECTION /WETTEO PERIMETER n-.03S (SMOOTH ROCK) S - SLOPE OF STRfN.! BED - 1.7S"/88'x12 -.001657 FIND HIGH WATER MARK FOR FLOW - 7300 cts TRIAL 1 0 STATION 3 10 A-865 SF W-135 Ft R-6.4Ft ROCK FACE TRIAL 2 0 STATION 3 A-961SF 12 W-139 Ft R-6.92 Ft ROCK FACE TRIAL 3 0 STATION 3 A-1107 SF W-145.3 Ft R-7.62Ft ROCK FACE ] 40' 10 20 I. 12 ;,. -4 or... V-1.486 x 6.40'" x.OO1657' =5.88 Ft/SEC ~. .035 VOLUME - 865 X5.88 =5086 ds TRIAL HWL TOO LOW ( FLOW LESS THAN 7300 cts) I . . >> >> ID io ""-.-or... IIIOU. JJ -. V=1.486 x 6.92'" x.OO1651'/I -6.20 FtjSEC .035 VOLUME - 961 x 6.20 -5958 cts TRIAL HWL TOO LOW ( FLOW LESS THAN 7300 cts) >> 20 10 i 10 40' '" -4 or... -... At SL\1IQH . V-1.486 x 7.62~.0016S7 1/1 =6.60 Ft/SEC .035 VOLUME - 1107 X6.60 =7306 cts (CLOSE TO REFERENCE STORM VALUE OF 7400 cfs) HWL WILL BE AT 19.5 tt ABOVE BASE OF WALL. """ Retaining Wall-Stream Flow CONAGRA No. 21 JAN 05 "'" owe No. P-2 5'-9~ a'-at " " .~. ~ ~ "'/" I~V////- :~ ~ I~II[ . .~ ~ \ I,T d~~~; &~~' "'I ////////////~~~ '" ,: f<J-~"~q,."~ i,I':, I'II~#&-\~Qq //////////////// III II I III III I II III II I I ~ 1 Tf I ~ " II II I_III II II II II II ~~~ II I T II II II II y ~ . _ .L.J:..t1 J;. II ~~ [7 ~ ~~~R rCfi-Co. R:IA ~ 'U I I ~ cm:r:5 l ~ ~ ~ 'J.,- _I I ~ ~ I I I I I I I I I I II ~ ""II ~ ~ : .<, :.:;.,.:..;:~.::;<.:.: ::,. "c.: . :.<,....:::. ':;:': .~.,.. ..~:' ,j...: ':';'. '~', -.:f.., '. ..... .::'> .,."..:.::</ . ':'" '..'.. :..' .,..' 00:'" ..'::. .; ":.. ":.: .,..:'..;. ,,~:". .::.... '::. ,.... 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O~i~~~:t;:.ug=1 -1. 2 Uo. .... _ (IU8) 72S-15188.FAX I5S8-SSS?: \ .~ , pastWG CAlWALJ( I;!bbt 1. NON-FROST SUSCEPl1BlE MA1ERIAL SHALl MEET '!HE FOlLOWING. GRADAl10N REQUIREMENTS. SIEVE SIZE " PASSING 4" 100 2" 80 TO 100 #4 60 TO 100 #200 o TO 6 CONCRETE BLOCKS 2'X2'X6' 218 DOWELS EA BLOCK S"CONC. SLAB . o I ~ J J II 'b N NOTE: CONTRACTOR TO VERIFY CONDI1lON OF ROCK. Sacc Group Inc. Retaining Wall Section CONAGRA \. .... --. .... ""11: \ ,. J J II J J II II I I J II . I' .... OS/27/Ofj ...... -.- -- 8-1 1-"0 J ~ .IIt,., r __ _j "" . ,~! --.. .(::~ r ~' ,51t:','~5(~ . 11'~ '-- -,.- " ProposeJ Wedl s,'-Ie. - Vie~d ..f'()N\Ver",,'/I,dlJ Fr:.//s Ove, LltJl< 15 ~ ... ~OJ>~~ o 1\ ~ m ~ rr~~ ~~ ~~o~B , '" <<\\ ~ ~;VlO ~. }')~r:'l.J: i&~~~ 6R~~~ R ~<<' en ~ ~ ~ t l- ~ ~ ~ .:( ~ ~ ~ a ~ (f, ~ ~ t , ~ ~ '" ~ i'" OQ <!- ~ ~ ; ., 1 (J1f if " e.. fI\ ~ .~ -10- . j, j 1'1: \ i I' '. , 4. SACC Group (Con Agra) - Special Use Permit / Site Plan #2005-23 - Construction of a Flood Wall at ConAgra - 2005 Vermillion Street. Director Hinzman presented background information on the project. Vice Chair Hollenbeck opened the public hearing at 7:06 pm. Paolo Sacchetti from SACC Group spoke on behalf of the applicant. He commented that the project is already over budget since the City' s consultant engineer, John Stewart, requested a poured concrete wall instead of the modular block design that SACC Group had originally proposed. He also expressed concern about the additional cost that would result from the conditions for approval listed in the Staff report, including tinting the wall, installing a fence at the top of the wall and incorporating anchor points for use by emergency personnel. He stated that the concrete gray of the wall without tinting should blend into the surrounding area and would weather with time. He also questioned the value of installing a fence at the top of the wall since the ridge area is not accessible to the public. He also asked where such a fence would be located. He commented that the anchor points would impose an additional cost on the project that was unreasonable. Commissioner McInnis asked if there is currently a barrier at the top of the wall. He also asked why a fence would be needed in the area. Director Hinzman commented that the ridge area does not have a fence at this time. He stated that the fence installation was included in the Staff' s conditions for approval because there is a significant drop-off into the river from the ridge that constitutes a public safety concern. Mr. Sacchetti stated that there is a six foot drop at the top of the ridge and that ConAgra installed a handrail and posts along the ridge for employee safety. He reiterated that there is no public access to the ridge area. Commissioner McInnis asked about the Jinting of the concrete. He acknowledged that it would be difficult for the color of the concrete wall to be consistent with the existing building and asked if it was possible to incorporate different shades of grey into the retaining wall. Mr. Sacchetti commented that the concrete wall will weather and darken with time. He stated that without tinting/ the wall will have a grey undertone which will blend in fairly well with the existing building. He reiterated that the cost of tinting is prohibitive. Commissioner McInnis asked if the tinting process would seal or protect the wall in some manner. Mr. Sacchetti replied that the tinting process would not protect the wall. He stated that the tinting is simply a staining process. Director Hinzman clarified that the conditions of approval suggested by Staff do not mandate a tinting process. Staff simply wants to ensure that there is some degree of consistency between the existing buildings and the wall. Staff would recommend approval as long as the wall is within the general color scheme of the existing building. Mr. Sacchetti commented that the form liner without tinting will suffice if all that is needed is consistency with the existing building. Commissioner McInnis asked about the intent of the anchor points. Mr. Sacchetti replied that the anchor points would be used to attach a rope and rappel down to the river to save people in danger. He also commented that the anchor points could potentially be a liability for ConAgra if they were to fail during a rescue. He reiterated that the anchor points would impose an additional cost on the project. Commissioner McInnis asked if the City Attorney could work with ConAgra to resolve any liability issues associated with the anchor points. He added that life should not be undermined by the cost of installing the anchor points. He then proposed a motion to approve the Special Use Permit without requiring tinting or installing a fence, and to approve the Site Plan with the caveat that the City Attorney work with ConAgra on the installation of the anchor points. Commissioner Twedt commented that the colors of the wall are not his primary concern, but that he does want the wall to blend in with the surrounding area. Mr. Sacchetti stated that the form liner without tinting would achieve that goal. The plant manager at ConAgra spoke on behalf of the applicant regarding the anchor points. He stated that 20-30 trucks make deliveries at the plant every day, and that this traffic would interfere with any rescue attempts. He added that no record exists that the Fire Department has ever rappelled from the ConAgra side of the river to make a rescue. He also stated that the anchor points are quite expensive for something that would be use4 rarely, if at all. ; Hearing no further comments, the public hearing was closed at 7:28pm. Commissioner Truax stated that tinting the wall is important because of the nature path located directly across the river from the location of the proposed wall. He stated that it is important to blend the color of the wall with the natural area rather than with the existing building. Planning Commission Action: Commissioner McInnis moved and Commissioner Zeyen seconded the motion to recommend approval of the Special Use Permit for the construction of a flood wall at ConAgra to the City Council with the following conditions: 1) Adherence to Chapter 13 - Floodplain Regulations of the City Code, including, but not limited to the conditions included below. 2) Fill shall be properly compacted and the slopes shall be properly protected by the use of riprap, vegetative cover or other acceptable method. 3) Floodplain development shall not adversely affect the hydraulic capacity of the channel and adjoining flood plain of any tributary watercourse or drainage. system where a floodway or other encroachment limit has not been specified on the Zoning Map. 4) Approval of the plans by the Public Works Director and reimbursement of any review fees by the City's consultant engineer. 5) The applicant shall be responsible for obtaining any additional State and Federal permits relating to the floodplain fill. 6) Approval is subject to a one year sunset clause. Approval is null and void if significant work has not commenced within one year of City Council approval. Upon vote taken: Ayes: 5, Nays: O. Motion passed. Planning Commission Action: Commissioner McInnis moved and Commissioner Twedt seconded the motion to recommend approval of the Site Plan for construction of a flood wall at ConAgra to the City Council with the following conditions: 1) Approval of a Special Use Permit for placement of structures and fill within the Floodway and Flood Fringe. 2) City Staff should work with ConAgra and their consultant to ensure that the wall color will be compatible with the surrounding area. 3) Work with the Fire Department and the City Attorney to incorporate anchor points for emergency personnel use. 4) All disturbed areas on the property shall be stabilized with rooting vegetative cover to eliminate erosion problems. 5) The disturbed areas of the site shall be maintained to the requirements of the City's property maintenance ordinance. 6) Final approval of the development grading and utility plans by the City of Hastings. The applicant shall be liable for any costs involved in consultant review of the plans. 7) Submission of an electronic copy of all plan sets (TIF, PDF, or similar format) prior to issuance of certificate of occupancy. 8) Approval is subject to a one year sunset clause. Approval is null and void if significant work has not commenced within one year of City Council approval. Upon vote taken: Ayes: 4, Nays: 1, Truax dissenting. Motion passed. ", ri A BRIEF HISTORY OF MilliNG AT VERMilLION FAllS, HASTINGS When Harrison Graham built his wood frame mill by the Vermillion Falls in 1853, little did he know he was starting an industry that would continue for over 150 years. By January 1856 Graham had sold the mill to William G. LeDuc who immediately began rebuilding the crude wooden mill with a more permanent structure. LeDuc built a building with a stone foundation (stone taken from near the site) and a wooden frame structure above. A pen and ink drawing (attached illustration) done by Alice LeDuc shows how the structure would have looked during her father's tenure. In 1860 LeDuc sold the mill to the Harrison Brothers who in turn sold it to Stephen Gardner Sr. in 1863. Mr. Gardner built on a stone addition (60' X 80') with 2 basements and 4 stories above shown in Photo 2. This addition to the mill, using limestone quarried from limestone bluffs just below the falls, used both water and steam power. By 1865 one part of the stone building had reached 5 stories. Mr. Gardner was an unusual man; he was justifiably proud of his modern mill and his exceptionally fine, top priced product. He had an open door policy for visitors: you were welcome to come down to see his mill, look at his machinery and see the beautiful location. People took him up on his offer and some of them particularly took note of his machinery innovations (which were not patented). Early photos show people traveling to the Falls in horse and buggy, staying to picnic and fish. The area just upstream from the Falls was also a local swimming hole (which necessitated stringing a rope across the river slightly before the Falls to catch unwary swimmers or boaters before they went over). In 1880-81 the mill was outfitted into the first all roller mill in America at a cost to Gardner and Espenschied (Gardner's son-in-law) of $50,000. In 1886 Espenschied became owner of the mill and he managed it very successfully for many years. His friendliness ~nd generosity made him known as "The Duke of Hastings". Millers from many states traveled to his home to enjoy his hospitality and expertise. The Vermillion Falls area became a double landmark, for it now contained the picturesque Vermillion Falls and an industrial marvel. Charles Espenschied maintained a park nearby for easy viewing. Espenschied ran the mill until it began being leased out in 1890, first to Otto Do~bler then to Seymour Carter. Carter ran the mill successfully, induding completing brick and stonework on the upper story, until economic conditions forced the closing of the mill in 1910. In 1912 the mill was sold to Shane Brothers and reopened in June 1912. By 1915 the first electric power was added to the mill. In 1924 the mill was sold to VanDusen-Harrington Co. of Minneapolis and around 1925 they added the first concrete storage bins to hold 200,000 bushels of grain. Also at this time King Midas Flour donated the land around the Old Mill (slightly down from the Falls) to the City of Hastings to be used as a park. The name was changed officially in July 1926 to the King Midas Mill. Unfortunately both Van Dusen and Harrington died within one month of each other in 1928 and the mill was sold to the Peavey Co. Peavey added 19 additional concrete storage bins in 1930 and in 1931 a 90' long sign, King Midas Flour, was installed atop the concrete storage bins. By 1953 additional concrete storage bins were built to increase storage capacity to 1 million bushels and in 1963 the name was changed to Peavey. In 1965 the Vermillion River flooded. Subsequently several groups including the NRRC, the Corps of Engineers and citizens came together and proposed a bypass channel to prevent further flooding. The NRRC purchased the land for Vermillion Falls Park with a combination of federal grant money and city money. A shelter and a blacktop bicycle trail were installed. In 1995 the Rotary Club took on the project of renovating the Vermillion River railroad bridge over the Vermillion River Gorge into a pedestrianJbiking bridge. In 2004 an underpass was constructed under Highway 61 to complete a bicycling trail encircling Hastings. In 1976 Peavey began a project to rebuild 75% of the facility and this project was completed in 1980. At that time the architects and construction engineers received both Minnesota and national awards of excellence for preserving the historical significance of the structure. In 1982 Peavey merged with ConAgra and the. name was changed to the ConAgra. Throughout its history the owners of this mill in Hastings have been conscious of its importance to the community and of the beautiful setting in which they are located. They have repeatedly shown a willingness to preserve the natural beauty of their locale and to respect the historical significance of the mill structures. Hopefully, this tradition can continue in this buttressing construction. ! DOCUMENTATION TIMELlNE get HG dates for each, 1853-1854 The first wood frame mill building, 40'X60', was built by Harrison Graham. 1-15-1856 Harrison Graham sells the mill to William G. LeDuc for $7,000 plus payment of his personal debts (amount unknown). 1856 LeDuc immediately begins to rebuild the crude wood mill with a stone building using stone taken from near the site, with a wood frame structure above. According to LeDuc's writings, the mill was improved and enlarged constantly, but never finished. LeDuc seems to have estab- lished a precedent here, because for the next near 150 years, up until today, with changes in milling technology and high product demand, the remodeling and construction continues. 10-27-1860 LeDuc sells his mill to the Harrison Brothers. 10-9-1863 Due to the death of one of the brothers, the mill was sold to Stephen Gardner Sr. for $27,000. 1863 Stephen Gardner Sr. began erecting a substantial stone building, 60'X80', with 2 basements and 4 stories above, using limestone quarried from the limestone bluffs just below the falls. This mill used both water power and steam power. 1864-1865 Stephen Gardner Sr enlarged the mill and one stone building to 5 stories. 1875 Stephen Gardner Sr. put the mill under control of his son, Stephen Gardner'Jr. and his partners, Samuel Mars and Michael Fox. 1880-1881 The mill was completely rebuilt into the first all roller mill in America, at a cost of $50,'000, by Gardner and Espenschied. 2-18-1886 Charles Espenschied, Stephen Gardner Sr.'s son-in-law, became , owner of the mill. He had been working for the mill since 1878. 1890 Charles Espenschied leased the mill to Otto Doebler, his head miller, but Doebler died in July 1897. 9-1897 The mill was leased again to Seymour Carter who ran it successfully. 10-1898 The brick and ston~work on the upper story ofthe mill was completed. 10-1910 Carter shut the mill do""," completely, due to depressed economic conditions in the cou(1try. 5-1912 The Gardner mill was sold by creditors to the Shane Brothers for $100,000. The mill was reopened in June 1912. The firm soon became known as Shane Brothers & Wilson. 1915 First electric power to the mill. 10-1924 Shane Brothers & Wilson sold the mill to Van Dusen-Harrington Co. of Minneapolis. 1925 circa The first concrete storage bins were built holding 200,000 bushels. 7-1926 The Gardner mill officially became known as the King Midas Mill, although King Midas flour had been milled by the owners at their Philadelphia mill since 1905. 1928 Unfortunately, both Van Dusen and Harrington die within one month of each other. The mill was sold to the Peavey Co. 1930 Nineteen additional concrete storage bins were built. 6-1931 The 90' long King Midas Mill sign was installed atop the concrete storage bins. 1953 Additional concrete storage bins were built to increase storage to 1 million bushels. 1963 The former King Midas Mill was changed to Peavey. 1976 Peavey began a project to rebuild 75% of the facility, that was com- pleted in 1980. The architects and construction engineers received both Minnesota and national awards of~excellence for preserving the historical significance of the structure. 4-1982 Peavey merged with ConAgra, and the name changed to the latter. This document has been prepared from various histories prepared by former mill owners, from written accounts and from newspaper clippings. Absolute accuracy cannot be assumed, but this is believed to be as authentic as is possible at this time. The following paragraph is taken from ConAgra brochures: The. Hastings mill is the fourth largest mill in North America, using approximately 55,000 bushels of grain every day, seven days a week. That equates to over two square miles of harvested grain per day, that is packaged into over 300 separate products. -.--..-- .. " " ,- ) )i. . i ~ .If~"~ ~' f', .....1 ~.''!,:''" ':1 :'" ~-., \. \ :{i '. . ::..;.... \ -'..::.' ::'\";,. L . . .' " , i':\' '-'z ' ('-1;'''' ...,j.... Pi'" )lze _? -I.w-'. . '.J<- ._ 7/1(/51nvh~ I #dO:Y)-..4 ;;.. LAND USE APPUCA TION - CITY OF HASTINGS PLANNING DEPT 101 4th Street East, Hastings, MN 55033 Phone: 651.480.2350 Fax: 651.437.7082 Address of Property: 2~05 v'I'!!.I"WI,f 1'0111 SI ~,J Legal Description of Property: COAlA~1Z.A Fl.our!l. 1I".LlIU~ Pt.,AAJr PAOc.o SA~We771 (~6~) aoZ. 6"". n./<< A~ Au lu J.t. . "'.IV S"'S"So 2- /2./g) j2 ":1-!:ZOO t: %.1 go) ~2.~-s'Zc>'2 f'.J e S4. Cc.,rQU~. CQWI Applicant: Name Address Phone Fax Email Owner (It different trom Applicant): Name C &tV A~,A ~ocDS Address ZooS' t/~"'~III(o,. SI-""J Phone 'I ~:, -3/"1 C Ltx.M.) Fax Email Description of Request (include site plan, survey, and/or plat if applicable): ?c.f!"A' Je' Poe Ft<< 70 ~ A-Cfttt:nO PoCuNf:!'NT S Check applicablebox(es): Final Plat Minor Sub. Rezone ~ Spe~.Use Variance Annexation EAW Prelim Plat Site Plan TOTAL: Note: All tees and escrow amounts due at time of application. Administrative Lot Split $50 Comp Plan Amendment $500 House Move $500 Lot Line Adjustment $50 Vacate ROW/Easement $400 $600 $500 $500 $500 $250 $500 plus legal expenses $500 plus $1000 escrow $500 plus escrow: Under 10 acres: $3500 Over 10 acres: $6500 (circle one) $500 plus escrow: - 0 - 5,000 s.f. building: $2000 - 5,000 - 10,000 s.f. building: $3000 - 10,000 - 50,000 s.t. building: $3750 - 50,000 s.t. building +: $4500 Date Signature of Owner Date II A-LCH 1/,200S- - Ao-r~OtZl 'l.C'O A-~ ft!:1JT Owner Name - Please Print JjoLo5AU"t~1 I fe..~J/Ij~7 Official Use Only File # ~aJS-dd. Fee Paid Rec'd By: ~ #, ~~"""'" Receipt # 3 ~'t/os 4/23/2003 Date Rec'd App. Complete VIII-B-3 Memo To: Mayor Werner and City Council From: Kris Jenson, Associate Planner Date: July 18, 2005 Subject: Resolution - Archnet Inc. - Site Plan Review #2005-48 - Addition to St. Elizabeth Ann Seton Church at 2035 15th St W. REQUEST Archnet, Inc. on behalf of St. Elizabeth Ann Seton Church, is requesting approval to construct a 28,714 square foot addition to the existing church facility at 2035 15th St W. The addition would be located on the south and west sides of the existing building. This addition includes 22,747 square feet of new main level area, 5,967 square feet of new second level area, as well as a remodeling of 7,069 square feet on the main level. The ! primary function of the addition is a fellowship area, kitchen, some classroom space, and additional meeting rooms. RECOMMENDATION The Planning Commission reviewed this item at their July 11th meeting. They unanimously (6-0) recommended approval of the site plan to the City Council. The conditions of their recommendation are included in the attached resolution. Staff recommends approval of the attached resolution. ATTACHMENTS . Location Map . Site and Building Plans . Application BACKGROUND INFORMATION Comprehensive Plan Classification The 2020 Comprehensive Plan designates the property as U-I, Urban Residential (1-3 units per acre). Zoning Classification The subject property is zoned R-1, Low Density Residence. Churches are a permitted use within this district. Adjacent Zoning and Land Use The following land uses abut the property: Direction Existina Use North 15th St W Twinhomes East General Sieben Dr. Single Family Homes South Vacant Farmland West Vacant Farmland Zonina Comp Plan R-3 - Med High Dens Res U-1 Urb. Res. R-3 - Med High Dens Res U-1 Urb. Res. None - in Township None - in Township Existing Condition ! The area where the expansion is proposed is primarily undeveloped, with some parking. Proposed use of Addition In a letter from Mark Dittman, Business administrator of St. Elizabeth Ann Seton Parish, he states that the addition will include a large social hall, a commercial-quality kitchen, several meeting rooms, a bride/family room, additional office and conference space, as well as four classrooms to accommodate the growing preschool and kindergarten classes ofthe school. Master Plan The Church considers this addition to be Phase II of their overall site development. Phase I was the church facility as it currently exists. Phase III would be the construction of a school facility to replace the existing facility at 600 Tyler Street. SITE PLAN REVIEW Zoning Setbacks Zoning Setbacks are acceptable. Setbacks in the R-1 District are specified, but geared towards single family home construction. Proposed building setbacks are similar to other large buildings around the community. The following setbacks are proposed: Direction North Setback 175' building, 167' parking lot (both existing). East West South 329' building, 13' parking lot (both existing). 240' building (addition), 42' parking lot (existing) 432' building (addition), 344' parking lot (existing) The proposed addition has a primary roof height of 22' 8" I with a small peak at a height of 41'. The peak will be topped with a cross, which would bring the height to just over 53'. The proposed building setbacks are sufficient for the height of the building. Access and Circulation Public access to the site would remain unchanged. There are currently accesses from General Sieben Drive and 15th St W. The west access from 15th St W would be widened slightly to add a turn lane, but the overall location would not change. The existing drive aisle around the building will remain, with a slight modification to the west side to allow for a drop-off area. This drop off area should be signed on site as to which side should be the entrance and which should be the exit, so as to not have traffic entering from both sides. There is also an area along the south that has been widened to allow for vehicles dropping off and picking up students or others that may be using the facility. Staff feels access and circulation are acceptable. Parking The original site plan was approved in 1993 for this project, with seating for 1500 persons in the sanctuary. The sanctuary is not being changed as a part of this project. Based on the seating capacity, 500 parking spaces are required - one per three seats. According to information provided by the applicant, there are currently 582 existing parking spaces on site. After the addition, there will be a total of 591 parking spaces, with 40 proof of parking spaces along the south side of the site. Parking Lot Setback The parking lot setback meets the minimum 10 foot requirement along the perimeter of the property . Pedestrian Access Pedestrian access is unaffected by the addition of the building. Architectural Elevations The addition appears to use the same materials as was used on the existing building. Brick and stucco are indicated on the plans, and Staff did receive one large size color version of the building expansion. It appears that the proposed colors will match the existing building, and this will be a condition of approval. Staff will have the color rendering available at the Council meeting. The bulk of the addition faces the south and west directions, which are adjacent to undeveloped areas. It appears from our review that the north and east elevations, which face public rights of way, meet the Architectural Standards Ordinance. Trash and Recycling Enclosure A trash and recycling enclosure is located to the west of the storage garage along the south edge ofthe parking area. The applicant is aware of the enclosure requirements, such that it must match the building's exterior, and that the location will need to be shown on the site plan prior to City Council review. Staff has no issue with the proposed location. Landscape Plan The landscape plan has been modified to propose a hard Maple tree rather than the Quaking Aspen trees originally proposed for placement around the site. Paul Mahoney, City Forester, reviewed the plans and has no objections to the locations and he suggested the change in species to better serve the site. Apparently the Quaking Aspen do not fare as well in the open conditions that area found at the SEAS site, and they also have a relatively short lifespan of about 25 years. Lighting Plan A photometric lighting plan has not been submitted at this time. However, because the new parking will be added at the interior of the lot and the extents of the exiting parking areas are not being expanded, Staff does not anticipate any issues with lighting. Signage No signage is proposed with this plan. Any signage would require a separate permit from the Hastings Planning Department. ! Fencing and Walls The only fencing indicated on the site is surrounding the two small playground areas adjacent to the building on the south side. Otherwise, there are no fences or walls proposed with this addition. Grading and Utility Plans Preliminary Grading and Utility Plans have been submitted to the City's Consultant Engineer for review. The applicant must obtain formal approval of the Grading and Utility Plans by the Public Works Director as a condition for approval. HASTINGS CITY COUNCIL RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HASTINGS GRANTING SITE PLAN APPROVAL FOR ST. ELIZABETH ANN SETON PARISH ON PROPERTY LOCATED AT 203515TH STREET WEST Council member and moved its adoption: introduced the following Resolution WHEREAS, Archnet, Inc. on behalf of St. Elizabeth Ann Seton Parish has requested site plan approval for a 28,714 square foot addition to be constructed at the current parish building on property located at 2035 15th St West and legally described as follows: Lot 1, Block 1, ST ELIZABETH ANN SETON CHURCH WHEREAS, on July 11, 2005, review was conducted before the Planning Commission of the City of Hastings, as required by state law, city charter and city ordinance; and WHEREAS, The Planning Commission of the City of Hastings recommended approval of the site plan, subject to the conditions of this resolution. NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HASTINGS AS FOLLOWS: That the City Council hereby concurs with the opinion of the Planning Commission and approves the site plan request of Archnet, Inc. for St. Elizabeth Ann Seton Parish as presented to the City Council subject to the following conditions: 1) Any rooftop equipment must be completely screened from the front elevation, any part of the roof top equipment that is visible from any other elevation must be painted to match the building on which the equipment sits. 2) The building addition must match the color and materials of the existing building. 3) That the trash and recycling enclosure be enclosed on all sides with materials and colors that match the building. 4) An escrow aC.count must be established to ensure completion of outstanding site improvements, including landscaping prior to certificate of occupancy. 5) All parking and drive aisle areas shall be constructed to City standards including bituminous surfacing and concrete curb and gutter. 6) All disturbed areas on this property shall be stabilized with rooting vegetative cover to eliminate erosion problems. 7) The disturbed areas of the site shall be maintained to the requirements of the City's property maintenance ordinance. 8) Final approval of the development grading and utility plans by the City of Hastings. The applicant shall be liable for any costs involved in consultant review of the plans. 9) Lighting must incorporate cut-off shields and be directed onto parking lot areas. 10) That modifications to proposed landscaping are approved by the City Forester. 11) Submission of an electronic copy of all plan sets (TIF, PDF, or similar format) prior to issuance of certificate of occupancy. 12) Approval is subject to a one year Sunset Clause; if significant progress is not made ! towards construction of the proposal within one year of City Council approval, the approval is null and void. moved a second to this resolution and upon being present. Council member put to a vote adopted by Ayes:_ Nays: Absent: ATTEST: - Michael D. Werner, Mayor Melanie Mesko Lee City Clerk I HEREBY CERTIFY that the above is a true and correct copy of resolution ~resented to and adopted by the City of Hastings, County of Dakota, Minnesota, on the 1St day of July, 2005, as disclosed by the records of the City of Hastings on file and of record in the office. Melanie Mesko Lee City Clerk (SEAL) This instrument drafted by: City of Hastings (KKJ) 101 4th St. East Hastings, MN 55033 ! - .. r-- - St. Elizabeth Ann Seton Church Location I \ I IiI"'1 I I I , , '-II'" ~I L LW~ --kt 81.J 'li1- ~__ ~ ~~CT~ ~ ~ I"IiL ,. \ · 1- ".. II I ... /:(l~- ~ I; T --1 lIP ..~ .-/ I. s 1.JIJlY "'-1_1 "I...I)II'~~. I ~ ~~ ~ ~ r-4 1.1_1 J..W L . I ~~& ~~ ~ ,. f.-..I:. I ,..- .. I!DIJ '-- I III ~ -g .... .111 ~ J ... ~ -~.. r.~... ~::I~ =c~. ~. . ..1:-( r=- II ~- ~ r-J ~. . ~7.. III. ~~ ria J- 1 '. ~i~-; ....~ "~1,!11~~ \-...~ I ~ 1 ;~ rp e , Ir- '(II LI tI/l.I.~ ;I ~u ~~ -~ D~ ~ . ---" ~ ~c.-- . '[..o.Ie ~ If St. Elizabeth Ann Seton Church Expansion . 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"" i c a / ,ilij I 111111111111111' I IIIII n;~ _;116 ~a~~~ ~.qii g~~~. :!/ " ~~~ L ~~ 4~ :! 2 ----<;) I I I I I I I I I I I I I I ~. I I I I --------<;) ------'----<;) -------------------- ~ ~-$- i!;III~ .it: claJ f -1 <is LAND USE APPLICATION CITY OF HASTINGS - PLANNING DEPARTMENT 101 4th Street East. Hastings. MN 55033 Phone: 651.480.2350 Fax: 651.437.7082 Address of Property: 2n3fS We..~;. \ t:)~ ~~ e:.J:.. -\- legal Description of Property: 5'L~ ~~c..h~A Applicant Kic...~\ ~1t:Y Owner{lfdifferentfromApplicant):t--\a('L~~Y\ Name A-,..r "",^\L+ 'V'\L. . Name~it'+ EI"~hr.+~ ~JI'1 ,<;~-ksy) JSY'iZsI-t ::~~~~~~E~\~? ~~~~~~~~ Fax '~J") \ ~ ~.O\"f-C> Fax~\~~~ EmaWM~...\u@"'rl \.\"'+"~,H~ EInaiI-\. . .... . - <~~!:t~,1)5 Description of Request (include site plan. survey, and/or plat if applicable): ~~\~+r,~t'~d:.-f.: +W ry>~..ub (~~\~ Ell~<<-\.Ir. . ~ ,.."iI, '~'0f' $600 $500 $500 $500 ~50 $500 pius Jegalexpenses $500 plus $1000 escrow $500 plus escrow: '.:' - Under 10acres.~$3000 ($500Planning + $2500 Engineering) - Over. 10 acres: $6000 {$1000 Planning +$5000 Engineeting) Site Plan $500 plus eScrow: - 0 - 5,000 s.f.: $1500 (Ehgineerll'1g) - 5,000 -10,000 sJ.:$2500{$600Plannlng + $2000 Engineering) -10,000.- 5O,OOOs.f.: $3250 ($750;Planning +S2S00Engiheemg) - 50,OOOs.f. +: $4000 {$1000 Planning + $3000 engineering) TOTAL: $ 3\'5D. 00 Check applicable box(es}: , ,~ Final Plat Minor Sub. Rezone Spec. Use Variance Annexation EAW Prelim Plat Y"""" V"'" Note: AU.fees and escrow amountsdue.at time of appficatlon. Administrative lot Split Comp Plan Amendment House MOve Lot UneAdJustment Vacate ROW/Easement $50 $500 $500 S50 $400 Owner Name - Please Print ~i r how-l ~..f lu ~ '" d ?" I M..,.k~. !!: '(1..,.4>\. B '\S ...~.S A-I.....l$k-Ar. ~+. (d U~ ..1J.t A;c.~ S,,~ :::s1' ( I I 412312003 Rec'd By: ,ttll\t.~~ Date Rec'd ~ Ll6tfJ S- Receipt # It;"4'? YJ App.Complete 1161(j~ OffIcial Use Only , MJe# ~~S'4\( FeePaid . . tl.l Date Signatureofowne~.. ner .'... Date "/~ 6--1 {, -oS- VIII - B-4 Oak Ridge Assisted Living - Preliminary/Final Plat #2005-47 City Council Memo - July 18, 2005 Page 1 Memo To: Mayor Werner and City Council From: Cecily Schrader, Planning Intern Date: July 18,2005 Subject: Oak Ridge Assisted Living - Preliminary and Final Plat #2005-47- Arbor Oaks - Subdivide Main Senior Building from Cottage Townhomes at 1128 Bahls Drive. REQUEST .' Oak Ridge Assisted Living seeks Preliminary and Final Plat approval to create two lots of record from a single lot generally located at 1128 Bahls Drive. The purpose of the Preliminary/Final Plat is to subdivide the main Senior Building on the property from the eight Cottage Townhomes that border the main building. Lot 1, Block 1 will consist of the Cottage Townhomes and Lot 2, Block 1 will consist of the main Senior Building. The property owner intends to establish a CIC to allow for individual ownership of the town homes if the City approves the Preliminary/Final Plat. No new housing units are included in the request. RECOMMENDATION The Planning Commission reviewed this item at their July 11 th meeting. The Commission voted 6-0 to recommend approval of the preliminary/final plat subject to the conditions of the attached resolution. No one from the public spoke for or against the item at the meeting. Planning Commission discussion focused on the possibility of establishing a walking path away from the main driveway in order to provide for safer pedestrian access in the area. Staff recommends approval of the attached resolution. ATTACHMENTS . Resolution . Attachment A . Location Map . Preliminary/Final Plat . Application Oak Ridge Assisted Living - Preliminary/Final Plat #2005-47 City Council Memo ~ July 18, 2005 Page 2 BACKGROUND INFORMATION History In October 2003, Oak Ridge Assisted Living requested Preliminary and Final Plat approval to subdivide the existing lot in the same manner as the current request. Public hearing notices were sent to neighboring property owners regarding the request, but the applicant subsequently withdrew the proposal. The item was tabled at the October 13, 2003 Planning Commission meeting. The applicant now wishes to renew its request to plat the property. Comprehensive Plan Classification The request is consistent with the Comprehensive Plan.- The property is guided U-III, Urban Residential (8+ units/acre). Zoning Classification The request is consistent with the Zoning Ordinance. The property is currently zoned R-4, High Density Residence. Adjacent Zoning and Land Use The following land uses abut the property: ! Direction North East South West Existina Use Commercial Bahls Drive Residential Residential Zonina C-4 - Regional Shopping R-4 - High Density Res R-4 - High Density Res R-4 - High Density Res Comp Plan C- Commercial U-III Urban Res U-III Urban Res U-III Urban Res Existing Condition The existing lot consists of a main Senior Building and eight Cottage Townhomes that were constructed in 2000. The Preliminary/Final Plat will subdivide the main building from the town homes. Proposed Condition No new housing units are included in the request. Approval of the Preliminary/Final Plat will allow the property owner to establish a Common Interest Community called the Cottages at Oak Ridge for the townhomes on Lot 1, Block 1. Neighborhood Comments Notice of the proposed Preliminary/Final Plat has been sent to neighboring property owners. The Planning Department received one comment from a neighboring resident who was concerned about traffic along the main driveway on the property. Oak Ridge Assisted Living - Preliminary/Final Plat #2005-47 City Council Memo - July 18, 2005 Page 3 PRELIMINARY/FINAL PLAT REVIEW Streets, Access, and Circulation The existing streets, access, and circulation will not be altered. Park Land Dedication Park land dedication requirements have already been satisfied. Sewer Interceptor Fee Sewer interceptor fees have already been satisfied. Drainage and Utility Easements Drainage and utility easements will be established for Lot 2, Block 1. The easements will be 5' for the side and rear of the lot and 10' for the front of the lot. ! HASTINGS CITY COUNCIL RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HASTINGS APPROVING THE PRELIMINARY AND FINAL PLAT OF ARBOR OAKS WHEREAS, Oak Ridge Assisted Living has requested approval of the preliminary and final plat of ARBOR OAKS, a subdivision consisting..:ottwo lots on property legally described in Attachment A. -- ., . WHEREAS, on July 11, 2005, a public hearing was conducted: before the Planning Commission of the City of Hastings, as required by state law, city charter and , city ordinance; and WHEREAS, the Planning Commission recommended approval of the Preliminary Plat and Final Plat subject to the conditions contained herein. NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HASTINGS AS FOLLOWS: The Preliminary and Final Plat of ARBOR OAKS is approved subject to the following conditions: 1) Submission of an electronic copy of all plan sets (TIF, PDF, or similar format) prior to recording of the Final Plat mylars. 2) Final approval of the grading, drainage and utility plans by the Public Works Director, and reimbursement for any fees incurred in review of the development. 3) Approval is subject to a one year Sunset Clause; if significant progress is not made towards completion of the proposal within one year of City Council approval, the approval is null and void. 4) The Final Plat shall be recorded with Dakota County within 90 days of approval by the City Council, or the approval is null and void. 5) Applicant should consider establishing a walking path other than the main driveway to provide for safer pedestrian access in the area. Adopted by the Hastings City Council on July 18, 2005 by the following vote: Ayes: Nays: Absent: ATTEST: Michael D. Werner, Mayor Melanie Mesko Lee, Administrative Assistant/City Clerk (City Seal) ! I HEREBY CERTIFY that the above is a true and correct copy of resolution presented to and adopted by the City of Hastings, County of Dakota, Minnesota, on July 18, 2005, as disclosed by the records of the City of Hastings on file and of record in the office. Melanie Mesko Lee, Administrative Assistant/City Clerk (SEAL) This instrument drafted by: City of Hastings 101 4th St. East Hastings, MN 55033 .' Attd\Lhmen-t A KNOW ALL PERSONS BY 'THESE PRESENTS: That The ArclldI_ of Saint Paul "and MlnnllClPoIle, a Minnesota nonpro1lt corporation, owners and proprietors and that Commanbond Communlt.... a Mlnn_to nonprofit corporation, I..... at thio following deac:rfbed property lltuated In the County of Dakota, Stat. of IIlnn..ata to wit: That part of llie SouthWftt Quarter of SectIon 2B and the South~ Quarter of SectIon 29 all In Tawnllhlp 11:5. Range 17, Dakota County, IIlnn_ta, described as fajlowc Commencing at the north~ comer of the said South~ Quarter;. thence on an aaumed bear1ng of South 0 dqeee 01 minutes 04 seconds West.. along the east line of said South~ Quarter. a dletance of .f.8O.oo feet. to the paint of beginning at the land to be described; thence North 89 degr_ ~ minute. 31 _ds Weet. paroIl" with the north line of said South~ Quarter, a dletonce of 300.00 feet: thence Sou-th 0 degre.. 01 mlnut.. 04 seconds Weet. porail" with said east line. a dlatance 819.95 feet: thence South 89 degrees 51 minutes 11 seconds Eaet 0 dlatance 2....82 feet; thence South 0 degreee 01 mlnut.. 04 seconds Weet. porailel with said ~ line, 0 distance of 189.03 feet: thence South a4 degreee 2B mlnut.. 42 seconds Eoet 0 distance 120.90 feet: thence North 88 ~ 19 mlnutee 11 _de EClat 0 distance at 1ss'111 feet. to a point on said east line distant 145.23 feet south from the north~ Com.. of the Southeaet Quart.. at the Southeaet Quart.. at said SectIon 29:' thence North 0 ~ 01 mlnut.. 04 _de Eaat, along said east line. a distance of 2a.10 feet to a point distant 120.13 feet south from the northwat com.. at the Southwat Quart.. of the Southweet Quarter at said SectIon 28; thence North 42 degreee 48 mlnut.. 2B" seconds EClat 0 dlWlnce at 584.18 feet: thence northweeterly 0 distance 140. So. feet. along nontangentlal _ concaw to the northeast, 'having 0 radius at 8OS.9IS' feet and. a centrat of 13 degrees 17 mlnut_ OS seconde (chord of said ........ bears North 3S degreee 39 minute. SI5 _de West): thence North 29 degrees 01 mlllut.. 23 second. West,. tangent to said _ a dletance of 29.00 feet: thence Narth S9 de9Aee 40 mfnut88 38 MConde EClat a distance of 3.51 feet to the -weeterly rlght-ot-way line of 8<ltt1. DrIw. as dedicated on the record plat of VAUEf MANOR, 08 monumented; thence North 29 degr_ 02 mlnut88 12 _ds West, alang said waterly rlght-ot-way line. a distance of 492.97 feet, to the intenl8CtJon with a IlIIe bearing North 80 degno.. S8 mlnuta ~ seconds Eaet from the point of beginning; thence South 80 degrees sa mlnut88 ~ _de West a distance of S8..D7 f..t to the point of beginning. . . Which II.. northerly at the fallowing dacrlbed line: Commencing at the northweet com.. of the Southweet Quart.. of said SectIon 28; thence on an aseumed bearing of South 0 degrea 01 mlnut.. 04 seconds WeSt. along the weet Iile at said Southweet Quart.., a distance of 1+4-4.48 feet, to a point dl8tant 120.13 feet south from the northwest com.,. at the Southweet Quart.. of the Southweet Quarter of said SectIon 28; thence North 42 degreee 48 mlnut_ 2B seconde Eaet a dletance of 584.18 feet: thence northweeterly a distance 140.50 feet. alang nontangentlol CUI'W," concaw to the northeast, having a rodlu. of 805.911 feet and a central at 13 degrea 17 mlnut.. OS _de (chord at said c:urw bears Harth 3S degreee 39 mlnut.. SS _de West): thence Harth 29 d.... 01 mlnut.. 23 88'conde Weet. tangent to ~Id _ a distance of 29.00 feet, to a paint hereaft.. referred to as "Point A"; thence North S9 degrH8 40 mlnut.. 38 _de Eaet a distance of 3.:51 feet, to the weeterly rlght-ot-way line of ~Id Bohle DrIw to the point ot beginning at the line to be cleec:r'i)ed; thence South 59 degreee 40 minutes 38 seconds West. a distance at 149.87 feet to a point distant 148.18 feet from said "Point A"; thence North 89 d.... 58 minute. SIS seconde West a distance of 481.00 feet to the wat line at the abow deac:rfbed property and said line th... terminating. 1 ~ j 'I .1 I I 1 I I 1 ,I i j l f I' i i i , , t:' t: f j:' J: t }' '..:" I.' III .' I ~ II . -. I . , . I I I .. II . . ,... - s: ~I'" ~ ~. 0 I' ~ e CD en c.... _. c: _ ::J CD ~ CD [ ~.~~ o 0 :J 0 CJ1 ttj 0'" ............ .. <::::: r "'0 ::tI CJ CD 0) 0 c: c.c ~ 0),= CD 9!.. g. ~ ::J en !fj! 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"["-iC' .1 ii '- c:.,,, I : i~1: -1 I I^' J.. ~~ :"H~1 I ! i J ,/ rll .,,,....,..... ..""'. . _ _ _ _ _ _ _ ~~I~~_~~ _ _ _ _ _ ~ _ _ ~~~ _ _.J.- _ _ _ _ _ _ _ _ _ _ __ ,It:.~ ~~A=, '-~ntiilr.:o~) M,,1E,aMH # OV)V 5:'7'") LAND USE APPLICATION CITY OF HASTINGS - PLANNING DEPARTMENT 101 4th Street East, Hastings, MN 55033 Phone: 651.480.2350 Fax: 651.437.7082 Address of Property: 1128 Banls. Dr., Hastings, MN 55033 Legal Description ofPrdperty: See legal description attached as exhibit A. Applicant Name Oakridge Asst.. Li vi ng Address ~2R w. Kellogg Blvd. ~t:_ Pr1n1. MN 1:i1:i10?-1900 Phone (n I:i 1 ) ? 91 - 1 7l:iO Fax (n 1 1) ? Q 1 _ 1 0 n ~ Em~tii~gins~comm6phond.org Owner (If different from Applicant): NameThp Ar~hdin~~s~ of St.P~ul/Mpls. Add~sS226 ~ummit Avenue St. Paul. MN 55102-2197 Phone (nl:il ) ?91-4400 Fax (651) 290-1629 Emailfallonb@archsom.orq Description of Request (include site plan, survey, and/or plat if applicable): Preliminary ulat auuroval for the olat of Arbor Oaks. Check applicable box(es}: .. Final Plat Minor Sub. Rezone Spec. Use Variance Annexation EAW Prelim Plat 'lC X Site Plan TOTAL: Note: All fees and escrow amounts due at time of application. $600 $500 $500 $500 $250 $500 plus legal expenses $500 plus $1000 escrow $500 plus escrow: - Under 10 acres: $3000 ($500 Planning + $2500 Engineering) - Over 10 ac~s: $6000 ($1000 Planning + $5000 Engineering) $500 plus escrow: - 0.- 5,000 s.f.: $1500 (Engineering) - 5,000 -10,000 s.f.: $2500 ($500 Planning + $2000 Engineering) - 10,000 - 50,000 s.f.: $3256 ($750 Planning + $2500 Engineering) - 50,000 s.f. +: $4000 ($1000 Planning + $3000 Engineering) Administrative Lot Split Comp Plan Amendment House Move Lot Line Adjustment Vacate ROW/Easement $50 $500 $500 $50 $400 ~(I)/I 1) 5 Owner Name - Please Print The Archdiocese of Date Rec'd 6{16!o-r App. Complete . 4/23/2003 Oak Ridqe Assisted Livinq of Hastings, LLC St. Paul and Minneapolis Official Use Only ./. , File # 12.';;-41 Roc'd By: * '\ V/vvt, Fee Paid _ ' Rec~ipt # L _~ \(y Memo VlII-B-5 To: Mayor Werner and City Council From: John Hinzman, Planning Director Date: July 18, 2005 Subject: Resolution -Comprehensive Plan Amendment #2005-45 - MUSA Extension - Prairie Ridge - City of Hastings REQUEST The City of Hastings seeks approval of a Comprehensive Plan Amendment to extend the Metropolitan Urban Service Area (MUSA) Boundary to encompass the Prairie Ridge Subdivision. The plan does not modify the previous approval to construct 114 town home units, but is required by Metropolitan Council to include the area into the Hastings sewer district. ! The City Council has previous approved the Annexation, Rezoning, Preliminary Plat, Final Plat, and Site Plan for the project. REQUEST The Planning Commission voted 6-0 to recommend approval of the request at the July 11 , 2005 meeting with limited discussion. No one spoke for or against the request during the public hearing. BACKGROUND INFORMATION Comprehensive Plan Classification The proposal is consistent with the Comprehensive Plan. The property is guided U-II, Urban Residential (4-8 units per acre). The Site Plan gross density of 6.7 units per acre (8.0 net density - excluding public right-of-way) is consistent with the plan. The area was identified for sewer service by 2020. Zoning Classification The property is zoned R-3\PRD the density is consistent with the zoning district requirements Adjacent Zoning and land Use The following land uses abut the property: Direction North , Existina Use Zonina ' Future South Frontage Rd Xcel Substation\Ag Nininger Township Bailey Ridge Townhomes R-3 - Med\High Density Sunset West Single Fam R-3 - Med\High Density Future Collector Road Ag Land Nininger Township East South West Comp Plan C - Commercial U-II (Res 4-8) U-I (Res 1-3) Not in Plan Existing Condition The site is open agriculture with no mature trees or structures. The site gently slopes from west to northeast. ATTACHMENTS . Location Map HASTINGS CITY COUNCIL RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HASTINGS APPROVING A COMPREHENSIVE PLAN AMENDMENT TO EXTEND THE METROPOLITAN URBAN SERVICE AREA (MUSA) BOUNDARY TO INCORPORATE PRAIRIE RIDGE Council member moved its adoption: introduced the following Resolution and WHEREAS, The City of Hastings has initiated consideration of a Comprehensive Plan Amendment to extend the Metropolitan Urban Service Area (MUSA) boundary to incorporate PRAIRIE RIDGE, a 114 unit town home subdivision located on approximately17 acres legally described as PRAIRIE RIDGE, Dakota County, Minnesota; WHEREAS, on July 11,2005 a Public Hearing on the proposed amendment was held before the Planning Commission of the City of Hastings, which hearing was proceeded by published notice as required by state law, city charter and city ordinance; and. WHEREAS the Planning Commission recommended approval of the request to the City Council; and NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HASTINGS AS FOLLOWS: The City Council concurs with the Planning Commission and recommends approval of the Comprehensive Plan Amendment for the above described property is hereby approved, subject to . approval by Metropolitan Council. Council member moved a second to this resolution and upon being put to a vote it was unanimously adopted by all Council Members present. Ayes: Nays: Absent: ATTEST: Michael D. Werner, Mayor Melanie Mesko Lee City Clerk I HEREBY CERTIFY that the above is a true and correct copy of resolution presented to and adopted by the City of Hastings, County of Dakota, Minnesota, on the 18th day of July, 2005, as disclosed by the records of the City of Hastings on file and of record in the office. Melanie Mesko Lee City Clerk (SEAL) This instrument drafted by: City of Hastings (JWH) 101 4th St. E. Hastings, MN 55033 J Figure 9 ) ~-------- Legend City of Hastings Potential Growth Areas "'-"" Unobe _ c.-...I _1-- - .....--....- ~ 0-_ tN_UdIM ........'w........ o INI.__...._ o INI.'-_"'-- . p.- o R._ 0- _ WAT <::::::) ......-- -.... ,. I - ~.,..... o ............. ~. ~ ~..- o -.... -- _'~ '~/ T U- &~ ~[ praj~e ) ~ ~~~ '" Ridge L. !II. ~ I " v', 10_ t-., u.. I\. _D.__ 1\/ 1 __Dr. ,... ~ iif; - ~ - " -.Lt1 Jrrl r ,- ......... - i ~ ~ L ~ 1..1 1201. P"~ ~ " ~80_ R ~~ ~ J F>- ~ _-2OtD ~~ I-- ~ ..... .....",a~ r I.. y= ~ i " ~~ ~"ni=='\\. i::o'" ., 1- '1,1 ~. ~: L ~~ ,- .JL '/ ~) ..K --- """ 158 __ ~; . ;::: rr ~ ~~ L ./ .1' _.:llllfD_ ~ ~ ~ __Dr. <~ I.o,j l\ ..IT, ~ ~ - P') L VL I w -'} .. ! 1_ ST - 3 { . t f-- II 1// L T II ~r ....... lL ..... _1- aaa.__ p ~ 3Ia ..~.c... f:j ~ ( "" n .. ...~ ~ 4- f-' Ia / ~ b t: 1/ ~ f-j "- ~ I !I= I ~ / .....J "~ "- :p( ~ - K-, L ~ Plan Count SUAI_acrea n r / C 2 32.1000 II -\ ~ P 1 6.7900 tc - ROW 7 8.3200 N U-l 24 260.8100 L-- ~E U-II 5 125.9300 U-IIl 1 18.5&00 SOH SOH 40 452.5100 . . S - Copyright 2000 City of Hastings 2020 Approved MUSA Boundary ..-,', "i" ..,. "'~"""~=-.. .-"'.. Existing ~ MUSA Boundary :: "'\- ~ Prairie Ridge 8 . o ~ " ~ ' , ...... ,'.,. ....0','~':-);' :\.-;>i>~ . /. "'i'.<':; .~ \:'.,\(ii > \fi'~ci' r;;L:;,;L5;;~ ! 'r! 'I~~~' ~ · I, 1 I! 7!. '.,i'y p; I !4't:'i'W :....;. " I--- i----=- ~...... .\ . ,.-- :I · -I 11\ .')) ::J 3f · ~ ,."\"."\ ~ .u~ R ~ MF · ~ : :" ~fJ.73J] ; ~ ~ ~\ _ ."YC"DI~ILI ~t7J ~ 8 - -... __ en OJ rn1rn m cff? 8 ~ 8 B&. ~ J!- . EJ ,.(\ n-. 8 / OJmB~ 8 IL 2~ · ~ B 8(f)B 8 I I OJ CO <&'<5> tl ~f.T HIGHWAY 55 I i . .' Prairie Ridge Comp Plan Amendment Extend MUSA Boundary to Approved 2020 Location Legend o .....dnga city Umlto . Wiler o pen:ellnel o CouIIIr p8ICeII 2020 Comp Plan Designations _ c. c....mercIaI . I.lndustriel . MXD.1IIxId Use _ o.omce . p..... o u.t.......... RHId 1-3 unllll_ o u.tl. I/Jben RelId +8 unIIBI8CII o R.R\nI @ u.tl. Urben Relld 8+ unl\ll_ o ROW. Righi of Wrtt . WAT.Wller Map Date: June 16, 2005 N I!+ S Site Location Memo VIII-B-6 To: Mayor Werner and City Council From: Kris Jenson, Associate Planner Subject: July 18, 2005 Resolution - Tony Brown - GRISELDAS WHISPERING MEADOWS Preliminary/Final Plat #2005-37 - 630 to 648 Pleasant Drive. Date: REQUEST Tony Brown is seeking Preliminary and Final Plat approval for the following property: Lots 4 and 5, Block 1, WHISPERING MEADOWS These lots were originally platted in 1985. ! RECOMMENDATION The Planning Commission reviewed this item at their July 11th, meeting. No one spoke during the public hearing. The Commission unanimously (6-0) recommended approval of the GRISELDAS WHISPERING MEADOWS preliminary and final plat. Staff recommends approval of the attached resolution. ATTACHMENTS . Location Map . Preliminary/Final Plat . Application BACKGROUND INFORMATION History of this request Earlier this year, Mr. Brown received site plan approval for a four unit building to be located on each lot. These units were proposed to be stacked units (one above the other). During the Building Department review however, the layout of the units was modified so that the units were all side by side. The exteriors of the buildings changed very little and Staff gave Mr. Brown the approval to proceed with the new layout. During that time, Mr. Brown decided to plat the property now, rather than wait a couple of years as was Staffs understanding of his original intention. Provided that the exterior design of the buildings and their general footprint remain similar to what was approved earlier this year, Staff will not require Mr. Brown to go back thru the site plan review process. Comprehensive Plan Classification The request is consistent with the Comprehensive Plan. The property is guided U-III, Urban Residential (8+ units/acre). This property is proposed to be developed at a density of 12.9 units per acre. Zoning Classification The request is consistent with the Zoning Ordinance. The property is currently zoned R-3 PRD, Medium High Density Planned Residential Development. Adjacent Zoning and Land Use The following land uses abut the property: Direction Existina Use North Townhomes East Town homes South Pleasant Drive Townhomes Apts/Condos Zonina Comp Plan R-3- Med-High Den Res. U-III (8 + units) R-3- Med-High Den Res. ',U-III (8 + units) ! West R-3- Med-High Den Res. U-III (8 + units) . R-3- Med-High Den Res. U-III (8 + units) Existing Condition The existing site is level at Pleasant Drive before sloping down about 8 feet to the rear of the property. Proposed Condition Two four-unit buildings to be built on the northwest side of Pleasant Drive. History of the site In 1986, a site plan review and approval was granted for Mike Williams, the original owner who platted the property. At that time, approval was granted for four units per lot. PRELIMINARY/FINAL PLAT REVIEW Streets, Access, and Circulation The existing streets, access, and circulation will not be altered. Park Land Dedication Park land dedication requirements have already been satisfied. Sewer Interceptor Fee Sewer interceptor fees have already been satisfied. Drainage and Utility Easements Drainage and utility easements will be established for along the perimeters of the existing lots, with 5' for the sides and 10' for the front and rear of the lots, except Lots 1-3, which have a 20' rear easement. There is an existing sanitary sewer just to the north of this plat that serves homes in the area and will serve this project. In order for the units at the west side of the project to be served, the sanitary sewer line must be extended. There is an existing 10' drainage and utility easement along the rear of the lot that backs up to this project. Lots 1, 2, and 3 need a 20' easement to allow sufficient space in which to install and maintain the sanitary sewer line and the water line, which will angle towards Mr. Brown's property. , HASTINGS CITY COUNCIL RESOLUTION NO. 07-_-05 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HASTINGS GRANTING PRELIMINARY/FINAL PLAT APPROVAL OF GRISELDAS WHISPERING MEADOWS, A MULTIPLE FAMILY SUBDIVISION PROPOSED ON PROPERTY LOCATED ALONG PLEASANT DRIVE IN HASTINGS Council member and moved its adoption: introduced the following Resolution WHEREAS, Anthony Brown has petitioned for Preliminary and Final Plat approval of GRISELDAS WHISPERING MEADOWS, a subdivision containing 8 townhome lots on property legally described as follows: ! Lots 4 & 5, Block 1, WHISPERING MEADOWS, Dakota County, Minnesota. WHEREAS, on July 11, 2005, review was conducted before the Planning Commission of the City of Hastings, as required by state law, city charter and city ordinance; and WHEREAS, the Planning Commission of the City of Hastings recommended approval of the Final Plat, subject to the conditions ,of this resolution. NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HASTINGS AS FOLLOWS: That the City Council hereby concurs with the opinion of the Planning Commission and approves the Preliminary and Final Plat request of Anthony Brown for GRISELDAS WHISPERING MEADOWS as presented to the City Council subject to the following conditions: 1. . A declaration of covenants, conditions and restrictions or the equivalent document shall be submitted for review and approval by the City before release ofthe final plat mylars for recording to ensure maintenance of open space, median plantings, cul- de-sac plantings, common drives, and common utilities. The declaration shall include, but is not limited to, the following: 5. (a) A statement requiring the deedS, leases or documents of conveyance affecting buildings, units, parcels, tracts, townhouses, or apartments be subject to the terms of the declaration. (b) A provision for the formation of a property owners association or corporation and that all owners must be members of said association or corporation which may maintain all properties and common areas in good repair and which may assess individual property owners proportionate shares of joint or common costs. The association or corporation must remain in effect and may not be terminated or disbanded. (c) Membership in the association shall be mandatory for each owner and any successive buyer. (d) Any open space restrictions must be permanent and may not be changed or modified without city approval. (e) The association is responsible for liability insurance, local taxes and the maintenance of the open space facilities deeded to it. (f) Property owners are responsible for their pro-rata share of the cost of the association by means of an assessment to be levied by the association which meet the requirements for becoming a lien on the property in accordance with Minnesota Statutes. (g) The association may adjust the assessment to meet changing needs. Final approval of the development grading and utility plans by the City of Hastings. The applicant shall be liable for any costs involved in consultant review ofthe plans. Approval is subject to a one year Sunset Clause; if significant progress is not made towards completion of the proposal within one year of City Council approval, the approval is null and void. The Final Plat must be submitted for recording with Dakota County within 90 days of City Council approval, or the approval is null and void. Submission of an electronic copy of all plan sets (TIF, PDF, or similar format) prior to recording of the Final Plat mylars. .; ! 2. 3. 4. Council member put to a vote adopted by moved a second to this resolution and upon being present. Ayes: _ Nays: Absent: ATTEST: Michael D. Werner, Mayor Melanie Mesko Lee City Clerk I HEREBY CERTIFY that the above is a true and correct copy of resolution ~resented to and adopted by the City of Hastings, County of Dakota, Minnesota, on the 18 day of July, 2005, as disclosed by the records of the City of Hastings on file and of record in the office. Melanie Mesko Lee City Clerk (SEAL) This instrument drafted by: City of Hastings (KKJ) 1014th 51. East Hastings, MN 55033 ~ ~ ~U) ns !z* U) - c: ~ C/J 0 :0::; CO -- ~ "'0 U) CO C> U) C c: U) as u -c i 0 - Q) 32 "t:J ~ 0 CO to ~ ~ ...J C) '5 &. to - m a.. Q) CD C.-c c Q) c - ...J ::J CiS f1J f1J ns -- . 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C~ s~ .,..- -'" .<0-:;. ,,~ r,S'J ,,-!.., \:,..~, -~ \.~- L.:.: :~ -~ a~ ~j ..:I ::: --- ~ '"f :5 ~~ ~~ fI: ;; ," t~ ~r; ~5 ~~ .: c5 ,- 9 :5 " t'1 ~1 E"".: .. ~ c3 ~~ ~~ ~:: ~3 ~t: ~~ ~=~ 3: \ \ \ \ ." iii .." ti I i I:! ----::4 ~ --.::! !; 2 ~ 1/1 ~ . TIIII ~'~I l"Ii~B I , I I I ~II Ii ..a.~.6" I ,~...-=.: :.' U" : ~III \ ~i~ I ;- ..:I :;~ \ Iii! ii ..... .. ...... \ ;:1 ~ d ~=. ~ :. \ .....1 -= .. I!:I :1" iii' :. ,... ~.:: ~ . 'I, ...: ! ~ 1- :: a I I!' :1 :.~ Eli I" :-I~ al~1 U i i! as & i . 0 -, r PreliMinary Utility Plan Lots 1-8, B {ock 1 in proposed GRISELDAS WHISPERING MEADOWS .. ...,.., Mdt..,.. .II.JI..U;.... CUT II wms .... L01$ ... .. . _ !HAIL IE PI.AID AT END OF SEJMCE TO .... 5' OF GROUND ELEVA1IDN. .. .. .. .. +. ,....1 ~.~:"::..__.. ":,"'\' .. r-*I,a.. ........ ..... ..... "-II. ~ Cl.,..t'.... ,.,'w". .,. Ut'.'--4 . " ",...,........,............... ~, ........,........ ..A.I- ",..., ... ., ........ ..-.a.. ................................ ..W,.........H \ _ c: :=::7"':-: ~ .~.:-~-~ ~....,................. -..... -" ......-...............---.. -.:.:......~......- .......... .... .... \_.. I -./ ., ( C. / ',PP ~ ......................,.. 0'-- Jf?- --- '--"- /" V. ---------- .,...--......,,,.,.,..~ (Jf$~ . ~~ ~ -.--------~ :==~'=~ . . rw.How""""- o .............. '" ...... ..,.,........... /' r - =.:.'........~._. . .~....,....... o ..._"................ /~ HELP U BUILD INC. 207 EAST CA 110M E WHITE lENt &.ME, .. _1.10 :=c ~ ... ..- -- Utility Plan GRISELDAS WHISPERING MEADOWS ;g ~R08E ~='~ eNGINEERING COMPRNY. INC. \.-. 1000 PIT ."'''' SIIEtT. -....sv1LLE. MltlrElDTA 1S117 PH (WI) ._IDnfY__...... .........-.- .....--,...... .... - --........... .- -"" -- LAUYILU. MINNESUrA ~ CITY OF HASTINGS - PLANNING DEPARTMENT 101 4th Street East, Hastings, MN 55033 Phone: 651.480.2350 Fax: 651.437.7082 Address of Property: b.3 c> - G C-f Y f I c.c....J c-...- (- Or..~ LQI Desaiption of property: /0 f or ~ 4" .s- A IOG~ j w L..; ~ p ~ ''":J ~uI s lJ~.k() h... c...--.. y ",IV ""'= A~ G. (/r~-----... Address !] It: ~ M. E'. \,03\..... bv- l:;"'kP' AJN,r,S-//O Phone i!:r-I ',r.3 - 0971 Phone Fax t'f~ ?{:..:1. -/..l. R"S- Fax Emall 0 - lA. - b.....:/~ ~ c___ Co.Jf-r" d- Email Description of Request (Include site plan. survey. and/orplat If appDcable): f roc.. \ """^'- ~ ~ ..... II\". ( Pi- t .. \, May 31 05 04:16p Tony Brown 651-762-1285 p.2 .t=dbS-- 57 LAND USE APPLICATION x Check applicable box(es): Note: All fees and escrow amounts due at time at application. Signature of Applicant D_ ~~r/2-OS- ppllcant Name and Title. Please Print A ~ i~/ F.;. // r"...u", Official Use OnIy_ File# C;{UOS- ~7 Rec'd By: ~}.hrt1z.,W\U1\ Fee PBid~ OS:> Receipt # \ Si,:;'?>O-:r= ~ Final Plat Minor Sub. Rezone Spec. Use Variance Annexation EAW Prelim Plat x' Site Plan TOTAL: ::~ ~ $500 $500 $250 $500 plus legal expenses $500 plus $1000 escrow $500 plus esaow: - Under 10 acres: $3000 ($500 Planning + $2500 engineering) - Over 10 acres: $6000 ($1000 Planning + $5000 engineering) $500 plus escrow: - 0 - 5,000 s.f.: $1500 (Engineering) - 5.000 -10,000 s.f.: $2500 ($500 Planning + $2000 Engineering) - 10,000.50,0008.1.: $3250 ($750 Planning + $2500 Engineering) - 50.000 s.t. +: $4000 ($1000 PJaoning + $3000 Engineering) Administrative Lot Spilt Comp Plan Amendment House Move Lot Line Adjustment Vacate ROWlEasement $50 $500 $5OQ $50 $400 7~ DE . fit ar Ow.- Name - Please Print b/J /bS- X (!IJ/(L)/- 171 t9..1 t?e rciLlo~ .,,-0 J( Date Rec'd App. Complete Memo VIII -B- 7 To: Mayor Werner and City Council From: John Hinzman, Planning Director Date: July 18,2005 Subject: Resolution -Preliminary Plat #2005-46 - L01, Block 1, Williams 1 st Addition - Whispering Lane - Duane Markuson REQUEST Duane Markuson seeks Preliminary Plat approval to subdivide Lot 1 ,Block 1, Williams 1 st Addition (2.0 acres) into 14 detached townhome lots containing a total of 14 townhome units. The property is generally located west of Whispering Lane between Crestview Drive and 4th Street. ! RECOMMENDATION The Planning Commission voted 5-0-1 (Twedt abstaining) to recommend approval of the request at the July 11, 2005 meeting. Two residents spoke during the public hearing in general support of the concept. Commissioners discussed setbacks and screening of the development. Please see the attached minutes for further information. ATTACHMENTS . Resolution . Location Map . Preliminary Plat . Application HISTORY Williams 1 at Addition Williams 15t Addition was originally platted in 1986 as mixed use development including 177 residential units. 30 units were originally approved for the subject property. The original plan has been mod'ified over the years as follows: Whitcomb\Wesley Investments Proposal Jon Whitcomb of Wesley Investments received approval to construct a 30 unit, 3 story condominium building on the site on July 21, 2003, subject to a one year sunset clause. On July 21, 2004, The City Council denied Mr. Whitcombs request; voiding the original approval. BACKGROUND Comprehensive Plan Classification The proposal is consistent with the Comprehensive Plan. The property is guided U-II, Urban Residence (4-8 units per acre). The proposed density is 7 units per acre. ! Zoning Classification The proposal is consistent with the Zoning Classification. The property is zoned R-3\PRD - Residential Medium\High Density. The site is part of the Williams 15t Addition Planned Residence Development (PRO). A PRO allows for clustering of units to transfer density throughout a site. Adjacent Zoning and land Use The following land uses abut the property: Direction Existina Use Zonina Comp Plan North Lawrence Condo R-3 - Med\High Density U-II (Res 4-8) East Whispering Lane Single Family Homes ' R-3;- Med\High Density U-II (Res 4-8) South Hope Lutheran Church R-1 - Low Density U-II (Res 4-8) West Summit Hts Townhomes R-3 - Med\High Density U-II (Res 4-8) Existing Condition The site is vacant, open, and treeless. The majority of the site gently slopes from north to south east. The southeast corner has the most significant drop in elevation. PRELIMINARY PLAT REVIEW lot and Unit layout 14 detached townhome units are proposed. All units would access the private drive from Whispering Lane. Each building would be an individual unit. Most lots range from 3,000 - 3,500 sJ. Lot sizes are very small for single family lots; but not uncommon for town home lots. Streets, Access, and Circulation No public streets are proposed for the plat. A 28 foot wide, dead-end private street is proposed to access the lots. The private drive would access Whispering Lane directly across from the driveway at 325 Whispering Lane. The lot is developed on all four sides with no other opportunities for street connection. Street access and circulation is acceptable with the following modifications: 1) The proposed street shall be privately owned and maintained through a home- owners association. The City of Hastings shall not be responsible for the maintenance of the roadway. 2) Parking along the private drive shall be restricted to one side only. 3) The private street shall be constructed to city standards including bituminous surfacing and concrete curb and gutter. Association Documents and Covenants Association documents and covenants will need to be established prior to Final Plat to ensure maintenance of all common items including open space and common drives. Grading, Drainage, Erosion Control, and Utility Plan The City's consultant engineer has reviewed the Grading, Drainage, Erosion Control, and Utility Plans. Approval of the Preliminary is subject to approval of the Grading, Drainage, Erosion Control and Utility Plans by the Public Works Director, and reimbursement for any fees involved in plan review. Park land Dedication Park land dedication was satisfied during the Williams 1 st Addition plat in 1986; No additional park fees are required. . Interceptor Sewer Fee Sewer interceptor fees were satisfied during the Williams 1 st Addition plat in 1986. No additional fees are required. Parking Parking for the site is acceptable. Each unit would have a two stall garage and the ability to park two cars in a driveway in front of the unit. Overflow parking will be allowed on one side of the private drive. . Landscape Plan The Landscape Plan provides required boulevard tree and front yard tree plantings. Six foot high Colorado Blue Spruce Trees are proposed to be planted every 15 feet at the rear of the town home lots adjacent to Summit Point. Blue Spruce Trees will be planted between the Lawrence Condo Plantings On the north side. The Landscape Plan is acceptable with the following modifications: 1) Blue Spruce trees along the west side of the development must be planted in a saw tooth (zigzag) pattern, and stay clear of the bottom of the drainage way. HASTINGS CITY COUNCIL RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HASTINGS GRANTING PRELIMINARY PLAT APPROVAL TO SUBDIVIDE LOT 1, BLOCK 1, WILLIAMS 1 ST ADDITION INTO 14 DETACHTED TOWNHOME LOTS, HASTINGS, MINNESOTA Council member moved its adoption: introduced the following Resolution and WHEREAS, Duane Markuson has petitioned for Preliminary Plat Approvalto subllivide-a +/ - 2.0 acre lot into 14 detached town home lots, generally located west of Whispering Lane between 4th Street and Crestview Drive, legally described as Lot 1, Block 1, WILLIAMS 1 ST ADDmON, Dakota County, Minnesota; and WHEREAS, on July 11, 2005, review was conducted before the Planning Commission of the City of Hastings, as required by state law, city charter and city ordinance; and WHEREAS the Planning Commission recommended approval of the request to the City Council subject to the conditions contained herein; and WHEREAS The City Council has reviewed the request and concurs with. the recommendation of the Planning Commission. NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCILOF THE CITY OF HASTINGS AS FOLLOWS: That the City Council hereby approves the Preliminary Plat as presented to the City Council subject to the following conditions: 1) The plat shall be developed as a detached town home subdivision with similar architectural style and association covenants. The City does not approve the plat for construction of single family homes due to the-limited square footage of the lots. 2) Final Plat approval must be granted prior to any building construction. 3) All disturbed areas on this property shall be stabilized with rooting vegetative cover to eliminate erosion problems. 4) The disturbed areas of the site shall be maintained to the requirements of the City's property maintenance ordinance. 5) That the developer shall have separate water meter and water line installed for all irrigation systems. 6) Developer shall plant "boulevard" trees of at least 2.0 caliper inches according to the submitted tree plan. An escrow is required for any unplanted trees before a certificate of occupancy is issued. 7) Final approval of the development grading and utility plans by the City of Hastings. The applicant shall be liable for any costs involved in consultant" review of the plans. .. 8) The proposed street shall be privately owned and maintained through a home.:.owners association. The City of Hastings shall not be responsible for the maintenance of the roadway. ".,9) Parking along the private drive shall be restricted to one side only.. ;..~ .,: ,.. ,. \~: . ~' ~ 10) The private street shall be constructed to city standards including bituminous surfacing and concrete curb and gutter. II)Approval is subject to a one year Sunset Clause; if significant progress is not made towards construction of the proposal within one year of City Council approval, the approval is null and void. 12) All units shall maintain a 20 foot setback :trom the north, west, and south boundaries of the plat. 13) Blue Spruce trees along the west side of the development must be planted in a saw tooth (zigzag) pattern, and stay clear of the bottom of the drainage VJay. Council member vote adopted by _ present. moved a second to this resolution and upon being put to a Ayes: _ Nays: Absent: ATTEST: Michael D. Werner, Mayor Melanie Mesko Lee City Clerk I HEREBY CERTIFY that the above is a true and correct copy of resolution presented to and adopted by the City of Hastings, County of Dakota, Minnesota, on the 18th day of July, 2005, as disclosed by the records of the City of Hastings on file and of record in the office. Melanie Mesko Lee City Clerk (SEAL) This instrument drafted by: City of Hastings (JWH) 101 4th St. East Hastings, MN 55033 ~ ,.,. }' ! 4. Duane Markuson - Preliminary Plat #2005-46 - Whispering Lane Director Hinzman provided background information about the request. Director Hinzman received revised plans from the applicant immediately before the meeting and therefore updated the Commissioners about the differences between the original and revised plans. Vice-chair Hollenbeck opened the public hearing at 7:15pm. Larry Christianson, resident of 275 Whispering Lane, asked where the private road would be located and if it was advisable to locate the road directly across the street from an existing driveway. Director Hinzman replied that private road is placed to provide theleast amount of impact on surrounding properties. Mr. Christianson stated that he believes the proposed development is more appropriate for the area than the previous approval" of the 30-unit condo. He expressed his desire to see a development built with class and quality that would be an asset to the neighborhood. Harold Featherstone, resident of 1803 Featherstone Road, asked how wide the private drive in the development would be. Director Hinzman replied that the drive would be 28 feet wide. Hearing no further comments, Vice-chair Hollenbeck closed the public hearing at 7:20pm. Commissioner Twedt stated that he would not be participating in the vote because he works as a real estate agent and sold the property to Duane Markusen. He added that he has not been involved with the property since the sale. Commissioner Truax commented that the current proposal is much better than the previous approval of the 3-story, 30-unit condo. He asked about the difference between a single family developII)ent and a detached townhome development. Director Hinzman replied that townhomes have a homeowners' association that provides more carefree maintenance than a single family home. Furthermore, townhome developments have a single builder, which ensures adequate separation between homes and compatible design. In this case, the homes will be more marketable as townhomes than as single family units. Commissioner Schmitt stated that the underlying zoning on the property makes a detached townhome development appropriate. The applicant, Duane Markusen, replied that the units as currently designed are about 1,110 square feet. He would like to reduce the rear setbacks to 19 feet so that the homes can be 1,300-1,400 square feet. Mr. Markusen stated that the larger units would be more marketable than smaller units. Director Hinzman commented that his goal is to make certain that the setback to the West and North of the units is appropriate. He added that he is satisfied with the revised plans for the setback to the West but is unsure about the setback to the North. Commissioner Schmitt commented that 20-foot setbacks should be required to the North, West and South sides of the units. Commissioner Twedt asked whether the proposed setbacks to the North and South of the units in the original plans adhere to the setback requirements in the Zoning Ordinance. Director Hinzman replied that the Zoning Ordinance calls for 20-foot setbacks. Therefore, the 23-foot setbacks proposed in the original plans would be appropriate, but the 19-foot setbacks proposed by Mr. Markusen would not adhere to the ordinance. Commissioner Twedt commented that the original plan for the site called for 30 units. He asked how this lot could fit 30 units. Director Hinzman replied ,that the previous plan had called for a multi-story ., i, ' building. Commissioner Twedt asked if Staff had any recommendations about how to move forward on the proposal. Director Hinzman replied that the Zoning Ordinance calls for 20-foot setbacks and that it is important to ensure proper separation from the neighboring units. Planning Commission Action: Commissioner Schmitt moved and Commissioner Zeyen seconded the motion to approve the Preliminary Plat to subdivide 15 townhome lots on Whispering Lane subject to the following conditions: 1) Satisfaction of all the Outstanding Issues in the Staff report. 2) The plat shall be developed as a~detached townhome subdivision with similar architectural style and association covenants. The City does not approve the plat for construction of single family homes due to the limited square footage of the lots. 3) Final Plat approval must be granted prior to any building construction. 4) All disturbed areas on this property shall be stabilized with rooting vegetative cover to eliminate erosion problems. 5) The disturbed areas of the site shall be maintained to the requirements of the City's property maintenance ordinance. 6) That the developer shall have separate water meter and water line installed for all irrigation systems. 7) Developer shall plant "boulevard" trees of at least 2.0 caliper inches according to the submitted tree plan. An escrow is required for any unplanted trees before a certificate of occupancy is issued. 8) Final approval of the development grading and utility plans by the City of Hastings. The applicant shall be liable for any costs involved in consultant review of the plans. 9) The proposed street shall be privately owned and maintained through a homeowners' association. The City of Hastings shall not be responsible for maintenance of the roadway. 10) Parking along the private drive shall be restricted to one side only. 11) The private street shall be constructed to city standards including bituminous surfacing and concrete curb and gutter. 12) Approval is subject to a one year Sunset Clause; if significant progress is not made towards construction of the proposal within one year of City Council approval, the approval is null and void. 13) A 20-foot rear yard setback is required to the North, South and .. West of the units. Upon vote taken: Ayes: 5, Nays: 0, Commissioner Twedt abstaining. Motion Passed. , .. C ca~I:O iL~"tn ~u~~ ca.2 en ca .5 to E:E E ~.!! CI) =..=c !Oi~ a....J c "C C (J) C) (J) .....J II) OJ c :2 "3 ED 11) " CD o ~ II) G) e CD a. LO o ~;z o M Q) C ~ ""') Q) - co C C- eo ~ 00 c: o :;::::; n:I (J o ...J ~ en . :> ... o 1..1 .... B '. .... ! '. SITE PLANS 14 LOT SUBDIVISION HASTINGS, MINNESOTA LOCATION MAP I I I ~~y : ---::{] ~GS -- w.s'f'IIG5 II FOR DUANE ~ If - LEGEND EXISTING (IIOII:AII) GAtE YAl~ H'l'DRANT WATER !lAIN ----+--_4__.. CURB STOP SANITARY SEYlER .__+_l~:____ SAN. IUD .. PROPOSED w -----.--- _._.J._._ I I !lANHOlE CATCH BASIN EDGE Of' ASPHAlT o :r 1~~:: CONTOURS ---..--- -__ CULVERT IE un. ~ IE mu ~ . 0" GRA~L SHOULOEA n__________ o CURB .. CUTTER SPOT ELEYA110HS -1142.2 STREET UGHT . LO. POYIER POLE . 01. TELEPHONE UNE _'_'_1_1_ GAS UHE -------..- ELECTRIC LINE ----- PROPERTY UNE ------ FENCE .--. SILT FENCE EDGE Of' BRUSH TREES (:f@ BUILOINGS Q ------------ -1142.2 iii ------------ MARKUSON INDEX OF SHEETS. 1 TITLE. LOCATION AND INDEX 2 DIt.AENSlON. PAVING AND UTlUTlES PLAN 3 GRADING. DRAINAGE AND EROSION CONTROL PLAN 4 LANDSCAPE PlAN 5 DETAILS 6 DETAILS TITLE. 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"'- .0-.';-..'11 ~ 39VliO~ 9NIH3dSlHM -'lSNO~ NOSn)fHW4 - ..... z j 0.. i a ~ii it ....t ~'II!I ~ i ~I I ~ l :!I :~ ! .. w~~y 't',..... l;,\.:1 ;]W5-4& LAND USE APPLICATION CITY OF HASTINGS - PLANNING DEPARTMENT 101 4th Street East, Hastings, MN 55033 Phone: 651.480.2350 Fax: 651.437.7082 Address of Property: ''/, 'I.- 'I- tV iIt~j (J.{....r! ^- ~ L ~ E " "'-A~t,'y".s. Legal Description of Property: \) VA."'" L. MM'kV:(cr,.J i '14 9 (,. ~ \ 1 A-r Y PAr J.J .Pt- A S'T .",,-~ SO ,..",,..., " ~ l) ( '"J Phone ID 12.- C) f '7 '" 9 J/ :1 Phone Fax ~Sl - 1/17- 1793 Fax Email DM.N-k: uCa,,)(d U~ t=/J it1 :iy,Vl;l'" Email Description of Request (include site plan, survey, and/or plat if applicable): 5 c.J t1 d: 1/.. '5 ;,-....J tP-f .2 A ~J??e' S Applicant: Name Address Owner (If different from Applicant): Name Address Check applicable box(es): Note: All fees and escrow amounts due at time of application. x Final Plat Minor Sub. Rezone Spec. Use Variance Annexation EAW Prelim Plat Site Plan TOTAL: $600 $500 $500 $500 $250 $500 plus legal expenses $500 plus $1000 escrow $500 plus escrow: - Under 10 acres: $3000 ($500 Planning + $2500 Engineering) - Over 10 acres: $6000 ($1000 Planning + $5000 Engineering) $500 plus escrow: - 0 - 5,000 sJ.: $1500 (Engineering) - 5,000 - 10,000 sJ.: $2500 ($500 planning + $2000 Engineering) - 10,000 - 50,000 sJ.: $3250 ($750 Planning + $2500 Engineering) - 50,000 sJ. +: $4000 ($1000 Planning + $3000 Engineering) Administrative Lot Split Comp Plan Amendment House Move Lot Line Adjustment Vacate ROW/Easement $50 $500 $500 $50 $400 ~nt _Date ~ ~-lt-cJ5 Applicant Name and Title - Please Print Signature of Owner Date Owner Name - Please Print ~U~""" J.lLI4v'/,tt..lt t A) 0 1.\,' A/~ ,( Official Use Only File # ~OS-....d(p. Fee Paid 'g...(<Y(? 6 //6/vS- 4/2312003 Rec'd B . Receipt .J :> '":f' iT W Date Rec'd , 'L~ II \ App. Complete JUN 1 6 2005 ~ By