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Home My WebLink About06-20-05 CITY OF HASTINGS COUNCIL MEETING 7:00 p.M. Monday, June 20, 2005 I. CALL TO ORDER: n. ROLL CALL: m. DETERMINATION OF QUORUM: \V. APPROV AL OF M\NUTES: Approve Minutes of the Regular City Council Meeting on June 6. 2005 V. COUNCIL \TEMS TO BE CONS'DERED: VI. CONSENT AGENDA: ",. ;tern' on thO Con",n' Agenda ... 10 .. acted ,pan by th. City eou"" 'n · "".,. motion. """" w/l' .. no d'''''''- of th.,. /I."" ,n/OS' a C",,""mom'&( or "","n '" ""'"""', In w,/ch """nf thO ,.."" will" ..moved (10m thO eonsont Age<>da 10 thO appropri." """"",,,,,nf fa< "''''''.-. VII. AWARDING OF CONTRACTS & PUBLIC HEARING: j. public Hearing-Ordinance Amendment #2005-32: Land Use Fees 1. 2. 3. 4. 5. 6. 7. 4 8. 9. 10. 11. 12. 13. 14. 15. 16. 17. 18. 19. 20. 21. 22. 23. Pay Bills As Audited APpointment to NRRC Approve Extension of Finance Department Reorganization Approve Ceiling Repair at the Civic Arena APprove Background Check Policy and Sign-Off Form Resolution-Approve Gambling and One Day Liquor License for Hastings Fire Relief Association's Booya (September 11, 2005) Resoiution-Approve Gambling License Renewal at KC Hall ResolUtion-Rescind Gambling permn at westside Bar & Grill (MS Society) Resolution-Approve T emporaTY On-Sale Liquor License for American Legion Resolution-APprove 2005/2006 Liquor License Renewals 2005 Budget Adjustments Resoiution-APproving a Heanh Care and Housing Revenue Refunding Note Resolution-Accepting Donation to Hastings Canine program (AnonymouS Donation) Accept HKGI Consulting Proposal for Downtown Redevelopment Streetscape Design Resolution-Restricting Parking on South Frontage Road Resolution-Declaring Street Mari<ing Equipment Excess and Trading with School District for Hot Water Pressure Washer Resolution-Authorize Grant submittal #2005-43: Met Council LCDA (Downtown Hastings) Amend Preliminary Agreement with Sherman Associates Order Public Hearing on UBC Relocation to Industrial Park pay Estimate #9--project 2004- j westWOod project 3 Rivers ConstrUction ($117,666.64) pay Estimate #j-Projecl2005-4 LeDuc Mansion Pari<ing Lot: Midwest Asphalt Corporation ($68,915.69) Approve Calling in Two Bonds Resolution-Acknowledging NIMS Agreement VIII. REPORTS FROM CITY STAFF: A. Public Works B. Planning 1. Second Reading/Adopt Ordinance-Ordinance Amendment #2005-32: Land Use Fees 2. Resolution-Variance #2005-40: Garage Sideyard Setback at 947 West 14th Street (McNamara) 3. Resolution-Site Plan #2005-39: Accessory Building at 3625 Vermillion Street (Hastings Ford) 4. Resolution-SUP/Site Plan #2005-23: Floodwall at 2005 Vermillion Street (ConAgra) 5. Resolution-Site Plan #2005-35: Salt Shed at 1225 Progress Drive (City of Hastings Public Works Facility) 6. Resolution-Approving Plans and Authorizing Advertisement for Bids: Public Works Salt Shed C. Administration 1. Resolution- Authorizing the Execution of Closing Documents with the Minnesota Historical Society for the Acquisition of the LeDuc Property 4 IX. COMMENTS FROM AUDIENCE: X. UNFINISHED BUSINESS: XI. NEW BUSINESS: XII. REPORTS FROM CITY COMMITTEES, OFFICERS, COUNCILMEMBERS: XIII. ADJOURNMENT: Next City Council Meeting on Tuesday July 5, 2005 Hastings, Minnesota City Council Minutes June 6, 2005 The City Council of the City of Hastings, Minnesota met in a regular meeting on Monday, June 6,2005 at 7:00 p.m., in the City Hall Council Chambers at Hastings City Hall, 101 East 4th Street, Hastings, Minnesota. Members Absent: Staff Members Present: Mayor Werner, Councilmembers Alongi, Hazlet, Hicks, Moratzka, Riveness, and Schultz None City Administrator Dave Osberg, Assistant City Administrator Melanie Mesko Lee, City Attomey Shawn Moynihan, Planning Director John Hinzman, Interim Finance Director Char Stark Members Present: Proclamation-Lori A. Webster Day City Administrator Osberg requested that the Council proclaim June 7, 2005 as Lori A. Webster Day in the City of Hastings and rename the conference room in the Finance Department as the Lori A. Webster Conference Room in recognition of Lori's 17 years of dedication and professionalism that she has brought to the City of Hastings as Finance Director. Moved by Council member Riveness, seconded by Council member Hazlet to approve the proclamation as presented. 7 Ayes; Nays, none. Approval of Minutes Mayor Werner asked if there were any corrections or additions to the minutes of the regular meeting of May 16, 2005. Hearing none, the minutes \/\ere approved as presented. 4 Consent Agenda Moved by Councilmember Hicks seconded by Councilmember Riveness to approve the Consent Agenda as presented. 1. Pay Bills As Audited 2. Approve Vehicle Lease for Department of Building Safety 3. Approve Purchase of Flat Bed Trailer for Parks & Recreation Department 4. Resolution-Accept Donation to Parks & Recreation Department by Smead Manufacturing 5. Resolution-Accept Donation to Parks & Recreation Department by Robert and Reinera Weber 6. Approve Sidewalk Agreement with American Legion Post 47 7. Authorize Braun Intertec to Conduct Testing at Lake Isabel 8. Approve Request for Additional Park Security Lighting 9. Accept Retirement Notice of Laura Hoff, Fire Secretary/Dispatcher 10. Approve Off-Sale Liquor License to Steven Lapprich for Ownership Change at MGM Liquor Warehouse, 1250 South Frontage Road 11. Approve Twin Cities Community Capital Fund Membership 12. Approve Compensation Structure for Public Works Maintenance Supervisor Position 13. Change Order #2 for Project 2004-4-10th Street & Highway 61 ($3,884.72) 14. Final Pay Estimate for Project 2004-4-10th Street & Highway 61 for $20,358.31 (Ace Blacktop) 15. Approve 2005 Sealcoat Project 16. First Reading/Order Public Hearing-Ordinance Amendment #2005-32: Land Use Fees 17. Approve Cell Phone Use Policy 18. Approve 2005 Budget Adjustments 19. Accept Bids for Aquatic Center Coping Stone Replacement/Repair 20. Resolution-Accept Donation to Police Canine Program from Edward McMenomy 21. Resolution-Approve Amendment to Papa Charrito's Liquor License on July 15 and 16, 2005. Minutes of the Regular Meeting of June 6, 2005 Page 2 of 3 22. Resolution-Approve Raffle Permit for the Downtown Business Association at Creative Hearts, 112 East Second Street 23. Approve 2005 Teamsters Fire Union Contract 24. Change Order #1-LeDuc Mansion Interior Finishes 25. Resolution-Accept Donation to Hastings Police Dare Program by KDWA Radio Station Copies of resolutions on file. Resolution-Variance #2005-34: Bluff Setback at 1996 Nininger Road (Fasbender) Planning Director Hinzman stated that the request is for a variance to the 40-foot bluffline setback in the Urban Diversified District to construct a detached garage. The Planning Commission recommended approval, citing the distance and existence of the Riverdale Subdivision between the home and the Mssissippi River, as well as the need to prevent vehicles backing onto Nininger Road as reasons for granting the variance. City Staff recommends denial of the variance, as the property owner has not demonstrated an applicable hardship and alternative options exist to construct a secondary garage to comply with the bluffline setbacks. Hinzman stated that the DNR has also recommended denial based on bluffline setback regulations. There was significant discussion as to the size of the bluff being discussed and whether alternative options exist to the property owner. Hinzman stated that this is the smaller of two bluffs overlooking the Mississippi River; the larger one is on the northern side of the Riverdale development. There was discussion over whether the sightline concerns with a bluffline designation still apply to this property, with the Riverdale development between this property and the Mississippi River. There was discussion over the height of the proposed garage and the materials proposed to be used. The applicant's architect stated that the roof pitch and materials used will match the existing home. He also stated that it is not pactical to place the garage in alternative locations on the property, due to the proposed size of the building as well as the ability to back trailers and 4 other large items into the garage without impacting Nininger Road. Moved by Councilmember Riveness, seconded by Councilmember Hazlet to approve the variance as presented. 5 Ayes; Nays, 2. Motion fails, as six votes are needed to approve a variance. Moved by Councilmember Moratzka, seconded by Councilmember Schultz to deny the variance as presented, with findings of fact that the property owner has not demonstrated an applicable hardship and that alternative options to construct a secondary garage to comply with the bluffline setbacks exist. o Ayes; Nays, 7. Motion fails. Moved by Councilmember Moratzka, seconded by Councilmember Hicks to reconsider the motion to approve the variance as presented. 7 Ayes; Nays, none. Moved by Councilmember Moratzka, seconded by Council member Hicks to approve the variance to the Mississippi River Bluff setback, with the additional conditions that the roof height and materials used on the detached garage match those of the existing home. 7 Ayes; Nays, none. Copy of resolution on file. Resolution-Variance #2005-36: Sign on Fence at 1629 Vermillion Street (LeDuc House) Planning Director Hinzman stated that the Planning Commission and City Staff recommend approval of the variance with conditions. Mayor Werner requested that the approval have an added condition that the variance is being approved in part because it is a designated historical property. Moved by Councilmember Schultz, seconded by Councilmember Moratzka to approve the variance as amended, and with the conditions listed. 7 Ayes; Nays, none. Copy of resolution on file. Minutes of the Regular Meeting of June 6, 2005 Page 3 of 3 Resolution-Site Plan #2005-31 at 1590 Highway 55 (Dakota County Law Enforcement Building Planning Director Hinzman stated that the Planning Commission and City Staff recommend approval of the site plan with conditions. Moved by Councilmember Hicks, seconded by Council member Riveness to approve the site plan as presented. 7 Ayes; Nays, none. Copy of resolution on file. Met Council-Waste Water Treatment Site Plan Siting Bryce Pickert, Pat Oats, and Bruce Cooke from the Met Council were present to provide a brief overview of the proposed WWTP siting process. A new site is being proposed to accommodate future flow projections; the current site does not have adequate expansion possibilities. The proposed site is located in eastern Hastings along Ravenna Trail. The estimated process is to acquire the property and built a site for use by 2010. Staff recommends that the Planning Committee be used as a working group to assist with the establishment of a communications and outreach strategy, public comment, and preliminary City review. There was some discussion over how the current site will be reverted back to the City as well as the size differentiations between the existing and the proposed site. Moved by Councilmember Moratzka, seconded by Councilmember Hazlet to utilize the Planning Committee of the City Council as a working group to assist in this process. 7 Ayes; Nays, none. 4 Approve LeDuc Mansion Operating Agreement with Dakota County Historical Society City Administrator Osberg stated that City Staff recommends approval of the operating agreement to replace a previous agreement dated March 2003. The closing of the LeDuc Mansion is scheduled for June 24, 2005. Mayor Werner asked whether the City will maintain the parking lot in the winter and what the subsequent rental fees be to cover that cost. There was discussion over whether the City will recover all operating costs through rental fees and the use of the Carroll Simmons Trust Fund to finance some of that shortfall. Moved by Councilmember Riveness, seconded by Councilmember Moratzka to approve the LeDuc Mansion agreement as presented. 7 Ayes; Nays, none. Copy of agreement on file. Presentation and Acceptance of 2004 Comprehensive Annual Financial Report Moved by Councilmember Moratzka, seconded by Councilmember Riveness to accept the report as presented, with commendations to the Finance Department staff. 7 Ayes; Nays, none. Copy of report on file. Adjournment Moved by Councilmember Riveness; seconded by Councilmember Hicks to adjourn the meeting at 8:47 p.m. 7 Ayes; Nays, None. Mayor ATTEST City Clerk Date: 06/16/2005 Time: 13:58:51 Operator: BECKY KLINE Page: 1 Department Vendor Name Description Amount VI-l CITY OF HASTINGS FM Entry - Invoice Payment - Department Report -------------------- -------------------- ------------------------ ------------ COUNCIL AND MAYOR COUNCIL AND MAYOR COUNCIL AND MAYOR COUNCIL AND MAYOR ADMINISTRATION ADMINISTRATION ADMINISTRATION ADMINISTRATION ADMINISTRATION ADMINISTRATION ADMINISTRATION ADMINISTRATION ADMINISTRATION ADMINISTRATION ADMINISTRATION ADMINISTRATION ADMINISTRATION ADMINISTRATION ADMINISTRATION ADMINISTRATION ADMINISTRATION CITY CLERK CITY CLERK CITY CLERK CITY CLERK CITY CLERK CITY CLERK CITY CLERK CITY CLERK CITY CLERK CITY CLERK CITY CLERK ::ITY CLERK ::ITY CLERK ::ITY CLERK ::ITY CLERK ::ITY CLERK ::ITY CLERK :ITY CLERK :ITY CLERK :ITY CLERK :ITY CLERK MINNESOTA MUTUAL JUNE / LIFE INS PREMIUM MINNESOTA MUTUAL MAY SUPPLEMENTAL LIFE IN UNITED STATES POSTAL POSTAGE RESET Total for Department 000 JOHNSON, R.L. JEWELE RETIREMENT WATCHES MINNESOTA MUTUAL JUNE / LIFE INS PREMIUM MINNESOTA MUTUAL MAY SUPPLEMENTAL LIFE IN TROPHIES PLUS PLAQUE-WEBSTER Total for Department 102 AT&T JUN/ LONG DISTANCE CHARG FORTIS BENEFITS INS JUNE LTD FORTIS BENEFITS INS MAY LTD HASTINGS STAR GAZETT AD-LEO'S MINNESOTA MUTUAL JUNE / LIFE INS PREMIUM MINNESOTA MUTUAL MAY SUPPLEMENTAL LIFE IN NEOPOST LEASING MAIL MACHINE RENTAL NEXTEL COMMUNICATION CELL PHONE SERVICE OFFICE MAX A BOISE CLIPBOARDS/PAPER OFFICE MAX A BOISE ENVELOPES/CALCULATOR OFFICE MAX A BOISE GENERAL SUPPLIES OFFICE MAX A BOISE INK CARTRIDGES/CORRECTIO OFFICE MAX A BOISE PLASTIC COMBS OFFICE MAX - A BOISE YELLOW PAPER OFFICE MAX - A BOISE YELLOW PAPER RETURN SO CENTRAL SERVICE C ANNUAL INSURANCE MEMBERS UNITED STATES POSTAL POSTAGE RESET Total for Department 105 ALLINA MEDICAL CLINI PRE EMPLOYMENT SCREEN GI ALLINA MEDICAL CLINI PRE EMPLOYMENT SCREEN RA ALLINA MEDICAL CLINI PRE EMPLOYMENT SCREENING ALLINA MEDICAL CLINI PREEMPLOYMENT SCREEN BEH AT&T JUN/ LONG DISTANCE CHARG CDW GOVERNMENT INC QUARK/ RAUSCH CDW GOVERNMENT INC SOFTWARE-RAUSCH DELL DIRECT SALES L. RAUSCH/ COMPUTER FORTIS BENEFITS INS JUNE LTD FORTIS BENEFITS INS MAY LTD GRAPHIC DESIGN SPRING RlVERTOWN NEWSLET BIDS CIVIC ARENA CEILING BIDS COPING STONE REPLAC CPT 12 GAS FRANCHISE AGR CPT 2 HPC AMENDMENTS LAND USE FEES (ORD FORM) REZONE RIVERFRONT ADDITI HASTINGS STAR GAZETT SHORELAND ORD IMPERVIOUS HASTINGS STAR GAZETT VARIANCE-FASBENDER ICMA CONF. REGISTRAT ICMA MEMBERSHIP INSIGHT PUBLIC SECTO PRINTER - RAUSCH HASTINGS STAR GAZETT HASTINGS STAR GAZETT HASTINGS STAR GAZETT HASTINGS STAR GAZETT HASTINGS STAR GAZETT HASTINGS STAR GAZETT 1,401.60 1,314.90 2,000.00 4,716.50* 552.74 52.66 21. 46 72 .42 699.28* 4.18 39.70 39.70 67.00 19.50 19.50 233.58 39.08 297.55 128 .88 664.35 1,187.01 38.32 56.25 -30.71 150.00 9.50 2,963.39* 20.00 20.00 103.50 20.00 5.40 750.82 605.99 637.14 11.00 11.00 2,670.00 32.70 98.10 35.40 26.55 26.55 44.25 26.55 35.40 552.94 156.13 Date: 06/16/2005 Time: 13:58:51 Operator: BECKY KLINE Page: 2 Department Vendor Name Description Amount CITY OF HASTINGS FM Entry - Invoice Payment - Department Report -------------------- -------------------- ------------------------ ------------ CITY CLERK CITY CLERK CITY CLERK CITY CLERK CITY CLERK CITY CLERK CITY CLERK CITY CLERK CITY CLERK CITY CLERK FINANCE FINANCE FINANCE FINANCE FINANCE FINANCE MAINTENANCE MAINTENANCE MAINTENANCE MAINTENANCE MAINTENANCE MAINTENANCE MAINTENANCE PLANNING PLANNING PLANNING PLANNING PLANNING '1.1.S. 'I.1.S. ~. 1. S. ~. 1. S. 1.1. S. 1.1.S. I. 1.S. I.1.S. I.1.S. 'OLI CE 'OLI CE OLICE LABORATORY CORPORATI PREEMPLOYMENT SCEENING A LABORATORY CORPORATI PREEMPLOYMENT SCREENING LABORATORY CORPORATI PREEMPLOYMENT SCREENING LABORATORY CORPORATI PREEMPLOYMENT SCREENING MINNESOTA MUTUAL JUNE / LIFE INS PREMIUM MINNESOTA MUTUAL MAY SUPPLEMENTAL LIFE IN NORNES, STEPHANIE RAUSCH/ PRINTER CABLE SOS OFFICE FURNITURE CHAIRS-CAROL/ADDIE VERIFIED CREDENTIAL BACKGROUND CK - ANDERSON VERIFIED CREDENTIAL BACKGROUND CK - RAUSCH Total for Department 107 AT&T JUN/ LONG DISTANCE CHARG FORTIS BENEFITS INS JUNE LTD FORTIS BENEFITS INS MAY LTD MINNESOTA MUTUAL JUNE / LIFE INS PREMIUM MINNESOTA MUTUAL MAY SUPPLEMENTAL LIFE IN WORK CONNECTION INC WEEK END 6/5 - KAISER Total for Department 120 AT&T JUN/ LONG DISTANCE CHARG BUILDING RESTORATION STACK REPAIR/ CH FORTIS BENEFITS INS JUNE LTD FORTIS BENEFITS INS MAY LTD MENARDS COOLING SUPPLIES MINNESOTA MUTUAL JUNE / LIFE INS PREMIUM MINNESOTA MUTUAL MAY SUPPLEMENTAL LIFE IN Total for Department 140 AT&T JUN/ LONG DISTANCE CHARG FORTIS BENEFITS INS JUNE LTD FORTIS BENEFITS INS MAY LTD MINNESOTA MUTUAL JUNE / LIFE INS PREMIUM MINNESOTA MUTUAL MAY SUPPLEMENTAL LIFE IN Total for Department 150 AT&T JUN/ LONG DISTANCE CHARG FORTIS BENEFITS INS JUNE LTD FORTIS BENEFITS INS MAY LTD HASTINGS VEHICLE REG REGISTRATION 1999 FORD C INSIGHT PUBLIC SECTO KVM CABLES INSIGHT PUBLIC SECTO PCI PORT SERIAL CARD _ P MINNESOTA MUTUAL JUNE / LIFE INS PREMIUM MINNESOTA MUTUAL MAY SUPPLEMENTAL LIFE IN NORNES, STEPHANIE MILEAGE Total for Department 160 AT&T BOOTH KATIE CITY OF MPLS. JUN/ LONG DISTANCE CHARG SAFETY GLASSES/ REIMBURS AUTOMATED PAWN APRIL 200 36.75 36.75 36.75 36.75 5.15 5.15 14.12 1,010.42 60.00 60.00 7,191. 26* 16.17 48.64 48.64 31. 20 31.20 246.40 422.25* .69 20,000.00 14.79 14.79 38.79 7.80 7.80 20,084.66* 6.64 32.35 32.35 15.21 15.21 101. 76* 5.65 16.67 16.67 27.00 36.81 27.56 7.80 7.80 178.12 324.08* 80.06 219.46 175.00 Date: 06/16/2005 Time: 13 :58:52 Operator: BECKY KLINE CITY OF HASTINGS FM Entry - Invoice Payment - Department Report Department Vendor Name Description -------------------- -------------------- ------------------------ POLICE POLICE POLICE POLICE POLICE POLICE POLICE POLICE POLICE POLICE POLICE POLICE POLICE POLICE POLICE POLICE POLICE COFER, MARY UNIFORM ALLOWANCE FORTIS BENEFITS INS JUNE LTD FORTIS BENEFITS INS MAY LTD GALLS, INC. UNIFORM-MUNSON GALLAND JAMES MPPOA FEES HASTINGS VEHICLE REG REGISTRATION 2000 FORD C JACOBSON, JEREMY LODGING JACOBSON, JEREMY MPPOA CONF KISSNER, CARY L. SET UP INVESTIGATION VEH LEXIS NEXIS ONLINE RESEARCH MONTHLY MINNESOTA MUTUAL JUNE / LIFE INS PREMIUM MINNESOTA MUTUAL MAY SUPPLEMENTAL LIFE IN OFFICE MAX - A BOISE BINDER CLIPS/FOLDERS OFFICE MAX - A BOISE PROTECTOR SHEETS/LABELS ON SITE SANITATION GUN RANGE SERVICE ARCH WIRELESS MONTHLY PAGER LEASE PETERSEN, ROXANN CLOTHING ALLOWANCE Total for Department 201 BUILDING AND INSPECT AT&T JUN/ LONG DISTANCE CHARG BUILDING AND INSPECT BDM CONSULTING ENGIN FINAL GRADE BUILDING AND INSPECT BDM CONSULTING ENGIN TOP OF BLOCK VERIFlCATIO BUILDING AND INSPECT CUB FOODS FOOD FOR SPRING CLEANUP BUILDING AND INSPECT FORTIS BENEFITS INS JUNE LTD BUILDING AND INSPECT FORTIS BENEFITS INS MAY LTD BUILDING AND INSPECT HASTINGS TIRE & AUTO TIRE BUILDING AND INSPECT HASTINGS VEHICLE REG REGISTRATION 2005 CHEV P BUILDING AND INSPECT MCES MAY SAC CHARGES BUILDING AND INSPECT MIDTOWN FOOD CENTER FOOD 2005 SPRING CLEAN U BUILDING AND INSPECT MINNESOTA MUTUAL JUNE / LIFE INS PREMIUM BUILDING AND INSPECT MINNESOTA MUTUAL MAY SUPPLEMENTAL LIFE IN BUILDING AND INSPECT TERRY'S ACE HARDWARE LADDER BUILDING AND INSPECT TERRY'S ACE HARDWARE STAPLES/STAPLE GUN/KEYS Total for Department 230 3AFETY COMMITTEE 'UBLIC WORKS 'UBLIC WORKS 'UBLIC WORKS 'UBLIC WORKS 'UBLIC WORKS 'UBLI C WORKS 'UBLI C WORKS UBLIC WORKS UBLIC WORKS UBLIC WORKS UBLIC WORKS UBLIC WORKS MIDWEST EAP SOLUTION EAP STRESS MGMT DISCUSSI Total for Department 240 ANDERSEN, ANDERSEN, AT&T BDM CONSULTING ENGIN CHALMERS DAVID DAKOTA GARAGE DOOR FASTENAL COMPANY FERRELLGAS FORTIS BENEFITS INS FORTIS BENEFITS INS HASTINGS AUTO BODY, MACQUEEN EQUIPMENT, E.F. & ASS MERGE SIGN E.F. & ASS MERGE SIGN CREDIT JUN/ LONG DISTANCE CHARG LOT REVIEW CERTIFICATES MOVING EXPENSES C DOOR OPENER/SHIPPING LENS/GLOVES/HAND WIPES PROPANE JUNE LTD MAY LTD PICKUP WINDOW REPAIR GREASE Page: 3 Amount ------------ 67.93 458.57 471. 91 159.74 175.00 27.00 191. 00 601. 45 2,128.38 110.00 218.40 210.60 47.38 12.01 93.65 230. 92 67.37 5,745.83* 6.88 1,680.00 1,540.00 128.49 89.88 75.55 75.62 33.50 89,001. 00 56.16 39.00 39.00 191. 69 35.71 92,992.48* 87.50 87.50* 51. 27 -43.40 24.75 3,770.00 500.00 42.40 130.43 13 .58 198.77 197.26 79.00 117.92 Date: 06/16/2005 Time: 13:58:52 Operator: BECKY KLINE CITY OF HA!:TIIIGS Page: 4 FM Entry - Invoice paymeT1 - - :)epc;.rL1\ent Report -------------------- Vendor Name Description Department -------------------- ------------------------ PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS MN SOCIETY OF PROFES 2005 MSPS DUES MIKISKA MINNESOTA MUTUAL JUNE / LIFE INS PREMIUM MINNESOTA MUTUAL MAY SUPPLEMENTAL LIFE IN MONTGOMERY, THOMAS MILEAGE REIMBURSEMENT SOLBERG AGGREGATE CO TRAIL MIX TERRY'S ACE HARDWARE BRUSHES/CRAYON/STRAINER TERRY'S ACE HARDWARE COIL/FLASHLIGHT/CHAIN LI TERRY'S ACE HARDWARE CONCRETE MIX TERRY'S ACE HARDWARE CONCRETE MIX/MORTAR MIX TERRY'S ACE HARDWARE GLOVES TERRY'S ACE HARDWARE METAL PADS/SANDPAPER TERRY'S ACE HARDWARE TUBING/PLIERS/VALVE BALL ZARNOTH BRUSH WORKS, SHOES/BROOM REFILL Total for Department 300 PARKS AND RECREATION FIRST NAT'L BANK PARKS AND RECREATION FORTIS BENEFITS INS PARKS AND RECREATION FORTIS BENEFITS INS PARKS AND RECREATION MINNESOTA MUTUAL PARKS AND RECREATION MINNESOTA MUTUAL JULY/LOAN 0320243279 JUNE LTD MAY LTD JUNE / LIFE INS PREMIUM MAY SUPPLEMENTAL LIFE IN Total for Department 401 LE DUC MANSION LE DUC MANSION LE DUC MANSION BDM CONSULTING ENGIN LEDUC MANSION PARKING LO MACDONALD & MACK ARC RESTORATION INTERIOR FIN OTTO EXCAVATING, INC LEDUC DUMPTRUCK HAULING Total for Department 450 MISCELLANEOUS MISCELLANEOUS LEAGUE/MN CITIES INS GENL LIABILITY INS/ 3RD LEAGUE/MN CITIES INS S SCHARFE/ DEDUCTIBLE Total for Department 600 Total for Fund 101 PARKS AND RECREATION AT&T PARKS AND RECREATION BERNSTEIN BARRY PARKS AND RECREATION CITY OF HASTINGS PARKS AND RECREATION CARLSON AUTO TRUCK PARKS AND RECREATION CHEMSEARCH PARKS AND RECREATION CHEMSEARCH PARKS AND RECREATION CDW GOVERNMENT INC PARKS AND RECREATION CDW GOVERNMENT INC PARKS AND RECREATION FARMERS UNION CO-OP PARKS AND RECREATION FORTIS BENEFITS INS PARKS AND RECREATION FORTIS BENEFITS INS PARKS AND RECREATION GREENIMAGE ?ARKS AND RECREATION GOFF JUSTIN ?ARKS AND RECREATION HASTINGS TIRE & AUTO 'ARKS AND RECREATION HASTINGS VEHICLE REG 'ARKS AND RECREATION JIRIK SOD FARM INC 'ARKS AND RECREATION LEEF BROTHERS, INC. JUN/ LONG DISTANCE CHARG MILEAGE REIMBURSEMENT CHANGE FUND - PARKS DEPT FORD F250 A/C REPAIRS GREASE RELEASE WIPES PARTWASHER FUSIBLE LINK PAGEMAKER/ PARKS POWERPOINT TOUCHDOWN TOTAL JUNE LTD MAY LTD CHAIN SHARPENING SAFETY BOOTS INSTALL MOWER TUBE REGISTRATION 1994 FORD C SOD BLUE ROLL TOWELS Amount ------------ 65.00 110.29 104.99 170.51 344.79 13.47 42.72 6.37 16.88 5.72 6.89 74.76 460.08 6,504.45* 1,527.35 8.34 8.34 3.90 3.90 1,551. 83* 4,530.00 1,425.00 1,595.00 7,550.00* 45,227.25 79.36 45,306.61* 196,241.88* .30 42.53 50.00 156.94 143.25 10.99 404.70 179.64 418.08 90.84 90.84 28.83 11. 42 23.59 27.00 301.58 51. 43 Date: 06/16/2005 Time: 13:58:52 Operator: BECKY KLINE CITY OF HASTINGS FM Entry - Invoice Payment - Department Report Department Vendor Name Description -------------------- -------------------- ------------------------ PARKS AND RECREATION METRO ATHLETIC SUPPL WHITE FIELD MARKING PAIN PARKS AND RECREATION MINNESOTA MUTUAL JUNE / LIFE INS PREMIUM PARKS AND RECREATION MINNESOTA MUTUAL MAY SUPPLEMENTAL LIFE IN PARKS AND RECREATION NATURE CALLS INC TOILET RENT PARKS AND RECREATION NINE EAGLES PROMOTIO JACKET-STEVENS PARKS AND RECREATION OFFICE MAX - A BOISE CHAIRMAT/FILE CABINET/IN PARKS AND RECREATION OFFICE MAX - A BOISE STAMPS PARKS AND RECREATION S & T OFFICE PRODUCT MAGAZINE/BROCHURE DISPLA PARKS AND RECREATION TERRY'S ACE HARDWARE ANCHOR WEDGE-WALLIN PARKS AND RECREATION TERRY'S ACE HARDWARE BOLTS PARKS AND RECREATION TERRY'S ACE HARDWARE FLOWHOSES/NOZZLE/PARTS-W PARKS AND RECREATION TERRY'S ACE HARDWARE HOSE-VETS COMPLEX PARKS AND RECREATION TERRY'S ACE HARDWARE KEYS PARKS AND RECREATION TERRY'S ACE HARDWARE LIGHTBULBS PARKS AND RECREATION TERRY'S ACE HARDWARE PAINT/CHAIN/PARTS PARKS AND RECREATION TERRY'S ACE HARDWARE PHOTOCELL SLIDEBAR 2000W PARKS HARDWARE ROUND BOX COVER/BOLTS PARKS HARDWARE SEALER MORTAR PARKS HARDWARE SKATE PARK KEYS PARKS HARDWARE SOLDER/COPPER COUPLE & S PARKS HARDWARE SOLDER/PLUG PARKS HARDWARE STAPLEGUN/STAPLES PARKS AND RECREATION UNITED BUILDING CENT PLYWOOD PARKS AND RECREATION UNITED BUILDING CENT STAKES PARKS AND RECREATION VERMILLION ELEVATOR SUNNY LAWN/GYPSUM-EAGLE PARKS AND RECREATION WESTS IDE EQUIPMENT PAPER THERMO Total for Department 401 AND RECREATION TERRY'S ACE AND RECREATION TERRY'S ACE AND RECREATION TERRY'S ACE AND RECREATION TERRY'S ACE AND RECREATION TERRY'S ACE AND RECREATION TERRY'S ACE Total for Fund 200 PARKS AND RECREATION AQUA LOGIC, INC. CHEMICALS PARKS AND RECREATION AT&T JUN/ LONG DISTANCE CHARG PARKS AND RECREATION BATHRICK APPLIANCE REPAIR FREEZER PARKS AND RECREATION BOUND TREE/NORTH AME HEAD IMMOBILIZER KIT PARKS AND RECREATION FORTIS BENEFITS INS JUNE LTD PARKS AND RECREATION FORTIS BENEFITS INS MAY LTD PARKS AND RECREATION JOHNSON, DARBIE A.D EXPENSE REIMBURSEMENT PARKS AND RECREATION MINNESOTA MUTUAL JUNE / LIFE INS PREMIUM PARKS AND RECREATION MINNESOTA MUTUAL MAY SUPPLEMENTAL LIFE IN PARKS AND RECREATION TERRY'S ACE HARDWARE CAULKING PARKS AND RECREATION TERRY'S ACE HARDWARE SEALANT/CAULK GUN PARKS AND RECREATION TERRY'S ACE HARDWARE SPRAYPAINT/SCREWS/ANCHOR PARKS AND RECREATION VISTAR CORPORATION CONCESSION SUPPLIES PARKS AND RECREATION VISTAR CORPORATION CREDIT Total for Department 401 Total for Fund 201 HERITAGE PRESERVATIO AT&T HERITAGE PRESERVATIO FORTIS BENEFITS INS JUN/ LONG DISTANCE CHARG JUNE LTD Page: 5 Amount ------------ 127.64 42.90 42.90 285.90 100.00 454 .20 49.95 218.44 11.89 4.86 56.55 31.94 8.47 30.18 30.21 9.04 5.27 7.01 6.77 16.78 8.82 43.61 18.26 9.04 368.92 19.02 4,040.53* 4,040.53* 2,132.27 7.32 250.60 246.68 19.87 19.87 116.09 10.76 10.76 59.60 17.76 16.97 1,672.23 -48.11 4,532.67* 4,532.67* 4.75 1. 66 Date: 06/16/2005 Time: 13:58:52 Operator: BECKY KLINE CITY OF HASTINGS FM Entry - Invoice Payment - Department Report Department Vendor Name Description -------------------- -------------------- ------------------------ HERITAGE PRESERVATIO FORTIS BENEFITS INS MAY LTD HERITAGE PRESERVATIO SMITH, CYNTHIA EXPENSE REIMBURSEMENT Total for Department 170 Total for Fund 210 FIRE FIRE FIRE FIRE FIRE FIRE FIRE FIRE FIRE FIRE FIRE FIRE FIRE FIRE FIRE FIRE AT&T JUN/ LONG DISTANCE CHARG FORTIS BENEFITS INS JUNE LTD FORTIS BENEFITS INS MAY LTD HASTINGS FIRE RELIEF FIRE RELIEF KERN, DeWENTER, VIER AUDIT FIRE RELIEF ASSN 2 MINNESOTA MUTUAL JUNE / LIFE INS PREMIUM MINNESOTA MUTUAL MAY SUPPLEMENTAL LIFE IN MOTOR PARTS SERVICE CARTRIDGES PAULSON CHARLES SAFETY BOOTS REGINA MEDICAL CENTE EMERG MED CONFERENCE-37 TERRY'S ACE HARDWARE LINK-QUICK FOR GAS RIG TERRY'S ACE HARDWARE SCREWS TERRY'S ACE HARDWARE SHIPPING TERRY'S ACE HARDWARE SPRAY PAINT TERRY'S ACE HARDWARE VAC BAG SHOP CART FILTER VOSS LIGHTING APPARATUS BAY LAMPS Total for Department 210 AMBULANCE AMBULANCE AMBULANCE AMBULANCE AMBULANCE AMBULANCE MOORE MEDICAL CORP. MEDICAL SUPPLIES MOTOR PARTS SERVICE FILTERS MOTOR PARTS SERVICE LAMP/ AMB 1461 PRAXAIR DISTRIBUTION OXYGEN TERRY'S ACE HARDWARE BULB FOR AMB 1463 ZIEGLER, INC. COOLANT Total for Department 220 Total for Fund 213 PARKS AND RECREATION RED WING CONSTRUCTIO WALLIN PARK SHELTER Total for Department 401 Total for Fund 401 HOUSING AND REDEVELO GARDNER HOUSE LLC DOWN PAYMENT/ REHAB LOAN Total for Department 500 Total for Fund 402 BUILDING AND INSPECT CRYSTEEL TRUCK EQUIP ALUMINUM SADDLE BOX BUILDING AND INSPECT O'BRIEN, JOE CHEVROL TRUCK LEASE 2005 CHEV K1 Total for Department 230 Total for Fund 403 Page: 6 Amount ------------ 1. 66 24.47 32.54* 32.54* 16.55 209.28 209.28 1,000.00 2,400.00 101.40 101.40 5.72 87.98 590.15 6.33 .30 34.75 9.56 13 .62 38.02 4,824.34* 8.92 7.99 12.76 163.44 31.89 101. 44 326.44* 5,150.78* 6,415.30 6,415.30* 6,415.30* 9,000.00 9,000.00* 9,000.00* 498.42 319.50 817.92* 817.92* Date, 06/16/2005 Time, 13,58,53 Operator, BECKY KLltm CITY OF HASTINGS FM Entry - Invoice payment - Department Report Page' 7 Department Vendor Name Description Amount -------------------- -------------------- ------------------------ ------------ HOUSING AND REDEVELO AT&T JTJN! LONG DISTANCE CHARG HOUSING AND REDEVELO FORTIS BENEFITS INS JUNE LTD HOUSING AND REDEVELO FORTIS BENEFITS INS MAY LTD HOUSING AND REDEVELO HASTINGS STAR GAZETT HRA MEETING PORTION OF B HOUSING AND REDEVELO HASTINGS STAR GAZETT HRA MTG LOT 1, BLOCK 2 HOUSING AND REDEVELO HASTINGS STAR GAZETT HRA MULTI FAMILY HOUSING HOUSING AND REDEVELO LEAGUE OF MN CITIES LAND USE ISSUES HOUSING AND REDEVELO MINNESOTA MUTUAL JUNE ! LIFE INS PREMIUM HOUSING AND REDEVELO MINNESOTA MUTUAL MAY SUPPLEMENTAL LIFE IN Total for Department 500 Total for Fund 404 ECONOMIC DEVELOPMENT AT&T ECONOMIC DEVELOPMENT BARR ENGINEERING CO. ECONOMIC DEVELOPMENT FORTIS BENEFITS INS ECONOMIC DEVELOPMENT FORTIS BENEFITS INS ECONOMIC DEVELOPMENT MINNESOTA MUTUAL ECONOMIC DEVELOPMENT MINNESOTA MUTUAL JTJN/ LONG DISTANCE CHARG UBC! INDUSTRIAL PARK JUNE LTD MAY LTD JUNE / LIFE INS PREMIUM MAY SUPPLEMENTAL LIFE IN Total for Department 180 Total for Fund 407 PUBLIC WORKS BDM CONSULTING ENGIN 2003-3 SPIRAL & 31ST PUBLIC WORKS BDM CONSULTING ENGIN 2003-6 GS DR EXT BRIDGE PUBLIC WORKS BDM CONSULTING ENGIN RSO PUBLIC WORKS DAKOTA ELECTRIC ASSN STREET LIGHT INSTALL!CR Total for Department 300 Total for Fund 493 1. 65 15.68 15.68 35.40 35.40 35.40 25.00 8.58 8.58 181. 37* 181. 37* I. 93 1,354.50 3.33 3.33 1.17 1.17 1,365.43* 1,365.43* 1,203.00 78.00 2,992.00 3,390.00 7,663.00* 7,663.00* PUBLIC WORKS BDM CONSULTING ENGIN 2004-1 WESTWOOD 2,153.00 PUBLIC WORKS BDM CONSULTING ENGIN 2004-2 31ST STREET 373.00 PUBLIC WORKS BDM CONSULTING ENGIN 2004-4 10TH & HWY 61 1,088.00 PUBLI C WORKS E & G CONSULTING INC 04-1 WESTWOOD INSPECTION 2,960.00 PUBLIC WORKS HOFFMAN-MCNAMARA REPLACE TREES WESTWOOD 2 1,300.00 PUBLIC WORKS THREE RIVERS CONSTRU WESTWOOD 117,666.64 Total for Department 300 125,540.64* Total for Fund 494 125,540.64* PUBLI C WORKS BARR ENGINEERING CO. ZWEBER LANE PROJECT 294.00 PUBLIC WORKS BDM CONSULTING ENGIN 2005-1 DAKOTA HILLS 2,242.00 PUBLIC WORKS BDM CONSULTING ENGIN 2005-3 SOUTH FRONTAGE RO 64.00 PUBLIC WORKS BDM CONSULTING ENGIN 2005-5 DOWNTOWN REDEV!TA 2,848.50 PUBLIC WORKS MIDWEST ASPHALT CORP LEDUC MANSION 68,915.69 PUBLIC WORKS MIDWEST ASPHALT CORP TRUCK RENTAL 4,031.25 Total for Department 300 78,395.44* Total for Fund 495 78,395.44* Date: 06/16/2005 Time: 13:58:53 Operator: BECKY KLINE Page: 8 CITY OF HASTINGS FM Entry - Invoice Payment - Department Report Department Vendor Name Description Amount -------------------- -------------------- ------------------------ ------------ PUBLIC WORKS AMERICAN WATERWORKS AWWA MEMBERSHIP 140.00 PUBLI C WORKS AT&T JUN/ LONG DISTANCE CHARG 9.62 PUBLIC WORKS DUBE, DAVID CLOTHING ALLOWANCE 72.00 PUBLIC WORKS FORTIS BENEFITS INS JUNE LTD 91.13 PUBLIC WORKS FORTIS BENEFITS INS MAY LTD 91.13 PUBLIC WORKS GOPHER STATE ONE-CAL LOCATES 789.75 PUBLIC WORKS MINNESOTA MUTUAL JUNE / LIFE INS PREMIUM 40.79 PUBLIC WORKS MINNESOTA MUTUAL MAY SUPPLEMENTAL LIFE IN 35.65 PUBLIC WORKS MOTOR PARTS SERVICE LAMP 7.86 PUBLIC WORKS NINE EAGLES PROMOTIO SHIRTS/JACKET-PEINE 240.00 PUBLIC WORKS TERRY'S ACE HARDWARE BRUSH/PUTTY KNIFE/PAINT 42.01 PUBLIC WORKS TERRY'S ACE HARDWARE COUPLINGS 7.23 PUBLIC WORKS TERRY'S ACE HARDWARE PINE SOL 4.78 PUBLIC WORKS TERRY'S ACE HARDWARE SPOTLIGHT 37.26 PUBLIC WORKS UNITED BUILDING CENT WOOD FORMS 20.36 Total for Department 300 1,629.57* Total for Fund 600 1,629.57* PUBLIC WORKS FORTIS BENEFITS INS JUNE LTD 42.08 PUBLIC WORKS FORTIS BENEFITS INS MAY LTD 42.08 PUBLIC WORKS MCES WASTEWATER SERVICE 71,824.59 PUBLIC WORKS MINNESOTA MUTUAL JUNE / LIFE INS PREMIUM 20.91 PUBLIC WORKS MINNESOTA MUTUAL MAY SUPPLEMENTAL LIFE IN 15.75 Total for Department 300 71,945.41* Total for Fund 601 71,945.41* CITY CLERK ANGELA HOLSTEIN TRAC TOKEN REIMBURSEMENT 66.00 CITY CLERK BOYER FORD TRUCKS ALTERNATOR DEPOSIT T-2 284.42 CITY CLERK BOYER FORD TRUCKS HANDLE UNDER DRIVER SEAT 28.30 CITY CLERK BOYER FORD TRUCKS SWITCH ASSEMBLY T-2 62.32 CITY CLERK BOYER FORD TRUCKS T-3 TRANSMISSION WORK 776.69 CITY CLERK DIXON, THOMAS CLOTHING ALLOWANCE 69.96 CITY CLERK FORTIS BENEFITS INS JUNE L TD 50.59 CITY CLERK FORTIS BENEFITS INS MAY LTD 50.59 CITY CLERK GRAPHIC DESIGN TRAC TOKENS 411. 09 CITY CLERK MINNESOTA MUTUAL JUNE / LIFE INS PREMIUM 29.95 CITY CLERK MINNESOTA MUTUAL MAY SUPPLEMENTAL LIFE IN 29.95 CITY CLERK MOTOR PARTS SERVICE PARTS 15.93 Total for Department 107 1,875.79* Total for Fund 610 1,875.79* PARKS AND RECREATION AT&T JUN/ LONG DISTANCE CHARG 3.92 PARKS AND RECREATION DALCO FUSE 18.57 PARKS AND RECREATION FORTIS BENEFITS INS JUNE LTD 51.39 PARKS AND RECREATION FORTIS BENEFITS INS MAY LTD 51. 39 PARKS AND RECREATION MINNESOTA MUTUAL JUNE / LIFE INS PREMIUM 20.44 PARKS AND RECREATION MINNESOTA MUTUAL MAY SUPPLEMENTAL LIFE IN 20.44 Date: 06/16/2005 Time: 13:5S:53 Operator: BECKY KLINE CITY OF HASTINGS FM Entry - Invoice Payment - Department Report Page: 9 Department Vendor Name Description Amount -------------------- -------------------- ------------------------ ------------ PARKS AND RECREATION TERRY'S ACE HARDWARE CAULKING TUB PARKS AND RECREATION TERRY'S ACE HARDWARE PARTS FOR MELT PIT PARKS AND RECREATION TERRY'S ACE HARDWARE ROUNDUP PARKS AND RECREATION TERRY'S ACE HARDWARE SOFTENER SALT PARKS AND RECREATION TERRY'S ACE HARDWARE SOFTENER SALT/BLEACH Total for Department 401 Total for Fund 615 PUBLIC WORKS AT&T JUN/ LONG DISTANCE CHARG PUBLIC WORKS FORTIS BENEFITS INS JUNE LTD PUBLIC WORKS FORTIS BENEFITS INS MAY LTD PUBLIC WORKS MINNESOTA MUTUAL JUNE / LIFE INS PREMIUM PUBLIC WORKS MINNESOTA MUTUAL MAY SUPPLEMENTAL LIFE IN PUBLIC WORKS TERRY'S ACE HARDWARE GLOVES/BRUSHES/RAGS PUBLIC WORKS TERRY'S ACE HARDWARE GRASS SEED PUBLIC WORKS TERRY'S ACE HARDWARE RAGS/CLEANUP/CAULK Total for Department 300 Total for Fund 620 PLANNING PLANNING PLANNING PLANNING PLANNING PLANNING BDM CONSULTING ENGIN BANK & DAYCARE BDM CONSULTING ENGIN CON AGRA RETAINING WALL BDM CONSULTING ENGIN DAKOTA CO JAIL EXPANSION BDM CONSULTING ENGIN LAWRENCE CONDOS BDM CONSULTING ENGIN PRAIRIE RIDGE BDM CONSULTING ENGIN RIVERWOOD STH Total for Department 150 PUBLIC WORKS PUBLIC WORKS PUBLI C WORKS PUBLIC WORKS PUBLI C WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLI C WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLI C WORKS BARR ENGINEERING CO. PRAIRIE RIDGE BARR ENGINEERING CO. RIVERDALE ADDITION BARR ENGINEERING CO. RlVERWOOD H & H ANALYSIS BDM CONSULTING ENGIN 2005-5 DOWNTOWN REDEV BDM CONSULTING ENGIN BAILEY RIDGE BDM CONSULTING ENGIN BANK & DAYCARE BDM CONSULTING ENGIN CENTURY SOUTH BDM CONSULTING ENGIN EASTENDERS BDM CONSULTING ENGIN GLENDALE HEIGHTS BDM CONSULTING ENGIN GLENDALE HEIGHTS 2ND BDM CONSULTING ENGIN HASTINGS SR MARKETPLACE BDM CONSULTING ENGIN LAWRENCE CONDOS BDM CONSULTING ENGIN MARKETPLACE WEST BDM CONSULTING ENGIN PRAIRIE RIDGE BDM CONSULTING ENGIN SCHOOLHOUSE SQUARE BDM CONSULTING ENGIN SOUTH PINES 4TH BDM CONSULTING ENGIN WALLIN 11TH BDM CONSULTING ENGIN WALMART BDM CONSULTING ENGIN WENDY'S/WESTVIEW COMMONS LYMAN DEVELOPMENT CO REFUND UNUSED CENT SO ES Total for Department 300 6.17 17.77 21.29 24.53 3S.85 274.76* 274.76* 5.67 15.90 15.90 13.65 13.65 53.83 16.50 58.50 193.60* 193.60* 625.00 187.50 375.00 1,562.50 1,724.00 2,760.00 7,234.00* 205.00 34.00 2.336.00 2,812.50 31. 00 39.00 62.00 876.00 125.00 613 . 00 256.00 70.00 39.00 636.00 256.00 264.00 179.00 78.00 39.00 31,737.03 40,687.53* Date: 06/16/2005 Time: 13:58:53 Operator: BECKY KLINE Page: 10 CITY OF HASTINGS FM Entry - Invoice Payment - Department Report Department Vendor Name Description Amount -------------------- -------------------- ------------------------ --------.---- Total for Fund 807 47.921.53* Grand Total 563,218.16* .June 20 2005 APPROVED: , -~\ Mayor Werner atyof H.6ti'gs Nemmim To: City Council From: Becky Kline, Finance Department Date: 6/14/2005 4 The attached Department Report itemizes vouchers that were paid on June 14, 2005. Thank you. Date: 06/14/2005 Time: 07:46:39 Operator: BECKY KLINE Page: 1 Department Vendor Name Description Amount CITY OF HASTINGS FM Entry - Invoice Payment - Department Report -------------------- -------------------- ------------------------ ------------ COUNCIL AND MAYOR COUNCIL AND MAYOR ADMINISTRATION CITY CLERK FINANCE FINANCE FINANCE FINANCE FINANCE MAINTENANCE MAINTENANCE MAINTENANCE MAINTENANCE MAINTENANCE MAINTENANCE MAINTENANCE 4 M. LS. M.LS. POLICE POLICE POLICE PO'i,t~ POLICE POLICE FILTERFRESH COFFE SERVICE WASHINGTON COUNTY AS 2005 ASSESSMENT FEE Total for Department 102 STATE OF MN CPV PROG MEMBERSHIP FEE Total for Department 105 MN CITY/CTNY MANGEMN MCMA DUES Total for Department 107 GQVT FINANCE OFFICER APPLICATION FEE HASTINGS AREA CHAMBE APR LODGING TAX KERN, DeWENTER, VIER FINAL/ 2004 AUDIT WORK CONNECTION INC KAISER/ WEEK END 5/29 WORK CONNECTION INC REPLACE CHECK Total for Department 120 ALBERS MECHANICAL CO REPAIR MAIN WATER LINE/ DALCO CLEANING SUPPLIES GRAINGER, W.W. INC. SUPPLIES/ WIRING LIFEWORKS SERVICES I CLEANING/ CH & PD MINNEGASCO,ACCT'S PA MAY GAS VOSS LIGHTING BALLASTS/ FD VOSS LIGHTING LIGHTS/ CH & PD Total for Department 140 NEXTEL COMMUNICATION CELL PHONE SERVICE TECHWARE DISTRIBUTIO DLT DRIVE REPAIR Total for Department 160 APPLE VALLEY FORD VEHICLE REPAIR BIRCHEN ENTERPRISES MAINT GRAFIX SHOPPE MARKING KIT INTOXIMETERS, INC PBT REPAIRS SHAMROCK ANIMAL CLIN OOG KENNEL STORAGE XCEL ENERGY MAY ELECTRICITY Total for Department 201 BUILDING AND INSPECT NEXTEL COMMUNICATION CELL PHONE SERVICE & PHO BUILDING AND INSPECT O'BRIEN, JOE CHEVROL 6 MONTHS PAYMENT Total for Department 230 PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS ALL STEEL PRODUCTS C GRATE CATCO PARTS & SERVIC BEARINGS/ REPAIR COMMERCIAL ASPHALT C HOT MIX GERLACH SERVICE, INC. SPARK PLUG GRAYBAR ELECTRIC LAMPS GRAYBAR ELECTRIC LIGHT HEADS GRAYBAR ELECTRIC STARTER KIMBALL-MIDWEST SILICONE MOTOR PARTS SERVICE CONNECTOR 191.70 115.08 306.78* 500.00 500.00* 80.00 80.00* 415.00 4,073.09 7,500.00 308.00 308.00 12,604.09* 1,055.54 16.05 292.80 250.53 1,859.56 37.52 60.17 3,572.17* 50.08 558.37 608.45* 572.47 310.01 355.00 49.10 800.08 36.13 2,122.79* 618.02 4.102.44 4,720.46* 5,218.50 349.42 589.96 4.53 223.06 907.38 79.11 18.82 20.57 Date: 06/14/2005 Operator: BECKY KLINE Time: 07:46:39 CITY OF HASTINGS FM Entry - Invoice Payment - Department Report Page: 2 Department Vendor Name Description Amount -------------------- -------------------- ------------------------ ------------ PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS MOTOR PARTS SERVICE CONNECTOR KIT MOTOR PARTS SERVICE FILTERS MOTOR PARTS SERVICE HOSE/BRUSH MOTOR PARTS SERVICE PUMP MOTOR PARTS SERVICE SILICONE MOTOR PARTS SERVICE TUBE/ BRAKE LINES NEXTEL COMMUNICATION CELL PHONE SERVICE PAINTERS GEAR, INC. REPACKING KIT PAINTERS GEAR, INC. VALVE UNITED RENTALS OXYGEN XCEL ENERGY MAY ELECTRICITY Total for Department 300 LE DUC MANSION RYAN MECHANICAL INC LEDUC MANSION/ MOVE RADI Total for Department 450 MISCELLANEOUS MAGUIRE AGENCY PROF SERVICE Total for Department 600 Total for Fund 101 PARKS AND RECREATION OOERER' S GENUINE PAR BATTERY PARKS AND RECREATION OOERER' S GENUINE PAR OIL/ FILTER PARKS AND RECREATION MINNEGASCO,ACCT'S PA MAY GAS PARKS AND RECREATION XCEL ENERGY MAY ELECTRICITY Total for Department 401 Total for Fund 200 PARKS AND RECREATION AQUA LOGIC, INC. CHEMICALS PARKS AND RECREATION DALCO SOAP PARKS AND RECREATION DALCO SOAP/ DISPENSER PARKS AND RECREATION DIPPIN DOTS, INC. 6 CASES PARKS AND RECREATION FIRST LINE BEVERAGES CONCESSION SUPPLIES PARKS AND RECREATION MIDWEST COCA-COLA BT CONCESSION SUPPLIES PARKS AND RECREATION MINNEGASCO, ACCT' S PA MAY GAS ,PARKS AND RECREATION NEXTEL COMMUNICATION CELL PHONE SERVICE Total for Department 401 Total for Fund 201 FIRE FIRE FIRE FIRE FIRE FIRE FIRE FIRE ALEX AIR APPARATUS I PURIFICATION FILTER AMERIPRIDE LINEN & A TOWELS ANCOM COMMUNICATIONS TEMPLE TRANSDUCER DIVE RESCUE INTERNAT REGISTRATION FEE MINNEGASCO,ACCT'S PA MAY GAS NAT'L FIRE PROTECTIO MEMBERSHIP DUES TROPHIES PLUS LABELS VERIZON WIRELESS CELL CHARGES Total for Department 210 5.83 42.15 8.43 16.95 3.24 27.33 681. 07 409.97 168.11 26.63 12,561. 82 21,362.88* 1,860.00 1,860.00* 3,200.00 3,200.00* 50,937.62* 60.65 31.09 526.14 827.23 1,445.11* 1,445.11* 1,290.90 13.65 61. 97 567.00 340.80 496.20 80.17 43.20 2,893.89* 2,893.89* 149.10 29.43 248.15 340.00 658.83 135.00 43.61 93.57 1,697.69* Date: 06/14/2005 Time: 07:46:40 Operator: BECKY KLINE Page: 3 Department Vendor Name Description Amount CITY OF HASTINGS FM Entry - Invoice Payment - Department Report -------------------- -------------------- ------------------------ ------------ AMBULANCE AMBULANCE AMBULANCE AMBULANCE AMBULANCE FINANCE PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS GORDY'S GLASS WINDSHIELD REPAIR I-STATE TRUCK CENTER AMBULANCE REPAIR/1462 MOORE MEDICAL CORP. AMBULANCE, SUPPLIES PRAXAIR DISTRIBUTION OXYGEN REGINA MEDICAL CENTE MAY AMBULANCE SUPPLIES Total for Department 220 Total for Fund 213 INSIGHT PUBLIC SECTO MARBLE MOUSE Total for Department 120 Total for Fund 403 BARR ENGINEERING CO. WELLHEAD PROTECTION CEMSTONE PRODUCTS CO CONCRETE C.C. SHARROW CO INC HOIST REPAIR GRAPHIC DESIGN CONSUMER CONFIDENCE REPO GRAPHIC DESIGN INSERTING STATEMENTS MINNEGASCO, ACCT' S PA MAY GAS MN DEPARTMENT OF HEA MN TESTING FEE NEXTEL COMMUNICATION CELL PHONE SERVICE SHERWIN-WILLIAMS PAINT SPECIALIZED TURF SOD SOD TWIN CITY WATER CLIN BACTERIA ANALYSIS Total for Department 300 Total for Fund 600 MACQUEEN EQUI PMENT , CONNECTOR MINNEGASCO,ACCT'S PA MAY GAS XCEL ENERGY MAY ELECTRICITY Total for Department 300 Total for Fund 601 PARKS AND RECREATION MINNEGASCO,ACCT'S PA MAY GAS PARKS AND RECREATION XCEL ENERGY MAY ELECTRICITY Total for Department 401 PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS Total for Fund 615 FEDERAL EXPRESS CORP SHIPPING FUSION BABBITTING CO GEARBOX LABOR GLENWOOD INGLEWOOD C WATER COOLER PORTABLE BARGE SERVr CRANE RENTAL XCEL ENERGY MAY ELECTRICITY Total for Department 300 Total for Fund 620 30.00 916.67 235.13 314.51 84.42 1,580.73* 3,278.42* 15.91 15.91* 15.91* 1,974.42 684.06 427.72 1,249.25 225.62 451. 89 8,964.00 367.43 38.33 8.43 160.00 14,551.15* 14,551.15* 54.69 261. 62 901.28 1,217.59* 1,217.59* 381.57 7.73 389.30* 389.30* 189.93 1,655.35 7.46 9,101.40 453.78 11,407.92* 11,407.92* Date: 06/14/2005 Time: 07:46:40 Operator: BECKY KLINE Page: 4 CITY OF HASTINGS FM Entry - Invoice Payment - Department Report Department Vendor Name Description Amount -------------------- -------------------- ------------------------ ------------ Grand Total 86,136.91* 4 VI-2 Hastings Parks and Recreation Department 920 W. 10th Street Hastings, MN 55033 Phone 651-480-6175 Fax 651-437-5396 www.ci.hastings.mn.us Date: 6/7/05 To: Honorable Mayor and City Council Members From: Barry Bernstein, Parks and Recreation Director Subject: NRRC Vacancy Background Information: The NRRC has been with only six members since January. This was caused by the resignation of a current member. After advertising for a vacancy, the NRRC chose Al Vandehoef as its new board member. I, on behalf of the NRRC, am seeking City Council approval to formally nominate Al Vandehoef as a new NRRC member. Council Action Requested: 1. To approve the nomination 2. Not to approve the nomination 3. Re-advertise for members REF: City Council/memo al Vandehoefnrrc nomination 2005 VI-3 Memorandum To: From: Date: Re: Mayor Werner and City Councilmembers Melanie Mesko Lee, Assistant City Administrator 6/15/2005 Request to Continue Finance Department Temporary Reorganization Council Action Reauested: Approve continuation of temporary departmental reorganization through December 31, 2005 and authorize compensation adjustments for Accounting- Advanced and Accounting-Experienced staff members who have successfully completed a six-month probationary period. 4 Backaround: In December 2004, the City Council approved a temporary department reorganization and authorization to hire temporary staff to accommodate departmental needs while Lori Webster, Finance Director, is out on a leave of absence. This authorization was for a period of six months. At this time, staff is requesting an extension of this reorganization until December 31,2005. If approved, staff will continue to evaluate departmental needs and plan for any proposed changes as a part of the 2006 budgetary process. City of Hastings Parks & Recreation Department 920 W \ Oth St. Hastings. MN 55033 Ph: (65\) 480-6\75 Fax: (651)437-5396 www.ci.hastings.mll.lIs Aquatic Center 901 Maple SI. Hastings, MN 55033 Ph: (651) 480-2392 Fax: (651) 437-5396 4 Civic Arena 2801 Redwillg Blvd. Hastings, MN 55033 Ph: (651) 480-6195 Fax: (651) 437-4940 Date: 6/16/05 Honorable Mayor and City Council Members VI -4 To: From: Barry Bernstein, Parks and Recreation Director Subject: Ceiling Repair at the Civic Arena Background Information: As part of the 2005 budget for the Civic Arena is ceiling repair in the west rink. The ceiling has turned yellow and is in need of painting. I am seeking Council approval to accept the bid of $19,742.00 trom Painting by Nakasone. Council Action Requested: 1. Approve the recommended company 2. Not to approve the recommended company 3. Send to committee for further discussion Page 1 of 1 Kristin Behrens From: Sliver McGree Sent: Thursday, June 16, 2005 10:16 AM To: Kristin Behrens Subject: FW: painting Hastings Civic Arena -----Original Message----- From: Sliver McGree Sent: Friday, June 10, 2005 9:02 AM To: Barry Bernstein Cc: 'bbiondo@jbnelson.com'; 'tmi@tmicoatings.com'; 'jim@protouchpainting.com'; 'dave@paintingbynakasone.com'; Sliver McGree Subject: painting Hastings Civic Arena Regarding the painting of West Arena Bar joist and ceiling, At the Hastings Civic Arena Hastings, Mn. These are the bids that were received by June 2,2005 10:00am. Julius B Nelson& Son Inc.----------------- $71,875.00 TMI Coatings, Inc ----------------------------- $29,900.00 Protouch Painting ------------------------------$25,300.00 Painting By Nakasone -------------------------$19,742.00 I would like to thank you all for your competitive bids, I am sorry it took so long to respond to your bids. Monday the 20th of June, 2005 I am requesting the City council to except the bid from Painting By Nakasone. They will award a bid that night, on Tuesday I will call the bidders and tell you who was selected. 4Thank you again of your time and effort; Jim McGree 651-480-6195 6/16/2005 VI-5 TO: FROM: DATE: RE: Mayor Werner and City Councilmembers Melanie Mesko Lee, Assistant City Administrator June 15, 2005 Personnel Policy Section Amendment-Background Checks Council Action ReQuested: Approval of new Personnel Policy Section-Background Checks Backaround: Staff has drafted a separate personnel policy section which better articulates the City's policy on conducting background checks for all employees-both full and part-time, regular status and seasonal. This information was previously in a combined policy with other employee selection procedures and is being proposed to be a stand alone section of the City's personnel handbook. The City Attorney and Police Chief have both reviewed and recommend approval. If approved, this policy will be renumbered for inclusion in the City's personnel policy handbook. If you have any questions, please do not hesitate to contact me. Policv: Approved bv: Effective Date: BACKGROUND CHECKS City Council Section: Paae Findinas The purpose of this policv is to authorize the City of Hastinos to conduct computerized criminal historv an~kdriver's license historv inquiries on persons who are finalists..!~l1ce'Ftain emplovment positions in the City and who are p~2~~E~.no services to children or vulnerable adults. Nothino in thi~~~oli~I,';,~~all be construed to preclude the City from conductimikcompt:efilensive backoround investioations of applicants for CII{ emplOvllamt positions. includino but not limited to accessi2,w8C/lblic+data throC/",!!~~er automated and non-automated sOUl'1ces and contactino ref~t;eliil..ces. Nothino in this olic shall als4lae construed to reclude frllifS.it ,$!from eriodicall conduerrh .'jjdriver's lIcense in ui u eJWFn 10 ees or volunteers where possl!!!:22~~flavalid driver's lieense is an essential Qualification of theIiP<i'isition. Purpose Some City emplovees work closelv with public funds and accounts and are in emplovment positions that have access to property or assets of the City where losses are difficult to detect or prevent. In order to minimize the risk that the public trust will be violated, computerized criminal historv inquiries of those individuals who are finalists to be emploved in such positions are necessarv. (fl Several City emplovees enter the private homes of City residents on a reoular basis in the performance of necessarv and worthwhile public services. Computerized criminal historv inquiries on persons who are finalists for such positions are deemed necessary to minimize the risk that the personal safety of residents in their homes will be violated. @ Manv City emplovees operate. on a reaular basis. heavy machinery, buses. street maintenance equipment. andlor other City-owned motor vehicles on public riQhts-of-wav. In order to minimize the loss of public property and the loss of life in serious traffic accidents, computerized criminal history in uiries and driver's license histo: in uiries of finalists for such ositions are a ro riate Process @l In accordance with the lic of encoura in the rehabilitation of criminalt)'fendel'llillae computerized criminal history and driver'sl.~~.~.se;~istorv in~'!!~i..~s prescribed herein shall not be an a~!~maticbar to publice!~!oYment but rather uses in ass~~sinQ the rehabilitation:({!!ii;,.!he finalist in accordance .Jllllit;h MinnesQta Statutes Seti'tie>l\lSd>G64.01 to 364.10. ill This he person who is a finalist for a position or who are applyinQ for seasonal employment in positions which provide services to children or vulnerable adults shall be presented with an informed consent form indicatinQ that the person may consent to the computerized criminal history inquiry andlor driver's license history inquiry or mav refuse. Candidates under the aQe of 18 must have the notarized siQnature of a parent or leQal Quardian on the informed consent form before a backQround check can be conducted. If the finalist refuses to consent. the person shall not be allowed to continue in the emplovment process for the position SOUQht. False Information Applicability (2) (3) licable candidates information on a his b round check will be conducted b the Hastin s Police artrnent or an authorized rivate firm. CITY OF HASTINGS RELEASE OF INFORMATION The City of Hastings requires a check of the criminal history for all potential employees, volunteers of the city, and independent contractors as defined in City Policy Section 3.XX. The City of Hastings is offering, to the undersigned, employment, subject to positive results of various investigations. Please complete the below required information, including notarization of your signature, and complete all other documents. You will be informed of your status when your investigation is complete. The City of Hastings has notaries on staff. The undersigned authorizes the City of Hastings to obtain, and the State of Minnesota to release, all information in the State of Minnesota Criminal Justice Information System regarding the undersigned. The undersigned further releases the City of Hastings and the State of Minnesota or other agencies used in conducting the background investigation from any claims or damages which the undersigned might incur as a result of the City obtaining this information from the State of Minnesota or other agencies. This authorization is effective for three months following the date of execution. This information is being requested by the City to determine whether the undersigned is disqualified ffom being an employee, volunteer or an independent contractor for the City. Under Minnesota State Law, the City can disqualify a person from employment/volunteer service because of a criminal conviction only if the conviction directly relates to the proposed job. This information is classified as private personnel data and will be provided only to those City employees or agents who have a need to review it. The City does not intend to release the information to any other party, but may be required to do so by subpoena or court order. The undersigned may refuse to authorize the release of this information, but refusal will result in disqualification as either an employee, volunteer or independent contractor. Please print clearly Full Name Activity/Position Date of Birth Driver's License# Signature If under 18, parent/guardian signature is also required The foregoing was acknowledged before me this day of 200_ by and Notary Signature Commission Expires on Seal: For Office Use Onlv: Date to Applicant Date to Police Date Returned SASE Enclosed VI-6 I Memorandum I To: From: Date: Re: Mayor Werner and City Councilmembers Melanie Mesko Lee, Assistant City AdministratorlCity Clerk June 15, 2005 Application for One-Day Gambling Permit & Temporary liquor license for the Hastings Fire Relief Association Booya Recommended Citv Council Action: Approve a one-day exempt gambling license and liquor license for the Hastings Fire Relief Association Annual Booya on September 11, 2005. Approval of the exempt from lawful Gambling License would include adoption of the attached Resolution, approving the application of the Hastings Fire department Association. These applications also request Council to waive: . $10.00 license fee for the gambling license; . $5.00 license fee for the liquor license. We do not waive this fee for other organizations; however, we have previously waived the fee for the Hastings Fire Department Fire Relief Association. Backaround: Application for one-day permitting raffles, paddlewheels, pull-tabs and tipboards has been received from the Hastings Fire Relief Association. These activities, if approved, will be held in 4 conjunction with the Booya on September 11, 2005. Upon Council approval, both license applications will be forwarded to the State for approval and will therefore be contingent upon approval from the proper State licensing authorities. The gambling will be conducted at the Knights of Columbus Hall, Highway 61 South, on September 11, 2005. Should you have any concerns or questions, please do not hesitate to contact me. CITY OF HASTINGS DAKOTA COUNTY, MINNESOTA RESOLUTION NO. 06- -05 RESOLUTION APPROVING THE GAMBLING PERMIT FOR THE HASTINGS FIRE DEPARTMENT RELIEF ASSOCIATION WHEREAS, the Hastings Fire Department Relief Association has presented an application to the City of Hastings to conduct gambling on September 11, 2005 at the Hastings Knights of Columbus Hall (Highway 61 south location); and WHEREAS, the Minnesota Lawful gambling Board requires a Resolution be passed by the governing board approving said application; and WHEREAS, the application for Exemption from Lawful Gambling License has been presented; and WHEREAS, the Hastings Fire Department Relief Association has requested that the City's license fee be waived as a part of this approval. 4 NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hastings that the Mayor and City Clerk are authorized and directed to sign this resolution and forward it to the Minnesota Department of Gaming, and Gambling Control Division, showing the approval of this application for an Exemption from Lawful Gambling License, waiving the City's license fee of $10.00. APPROVED BY THE CITY COUNCIL OF THE CITY OF HASTINGS, MINNESOTA, THIS 20th of JUNE, 2005. Ayes: Nays: Absent: Michael Werner, Mayor Melanie Mesko Lee Assistant City Administrator/City Clerk (SEAL) I I VI-7 MEMOAANDUM To: From: Date: Re: Mayor Werner & Councilmembers Melanie Mesko Lee, Assistant City Administrator/City Clerk June 20, 2005 Resolution-Application for Renewal of Premise Permit for Lawful Gambling at the Columbian Hall (Knights of Columbus Council 1600), 3075 Vermillion Street) Council Action Reauested: Adopt the attached resolution that approves a Class B Lawful Gambling Premises Permit Renewal Application at the Knights of Columbus Hall, located at 3075 Vermillion Street. The license will be in effect from September 1,2005 through August 30,2007. Backaround: Application has been received for a renewal of a premise permit for lawful gambling at the Knights of Columbus Hall, located at 3075 Vermillion Street. This application is for a Class C license, which allows pull-tabs, tipboards, paddlewheels and raffles. The Applicant has been in compliance \Nith the reporting and donation requirements established by the City Council during this current license year of 2003-2005. 4 _ ", _.'~ ."V~''''.'', ,,-," CITY OF HASTINGS DAKOTA COUNTY, MINNESOTA RESOLUTION NO. 06-_-05 RESOLUTION APPROVING APPLICATION OF A PREMISE PERMIT RENEWAL APPLICATION FOR LAWFUL GAMBLING WHEREAS, the Knights of Columbus 1600 has presented an application to the City of Hastings to renew their Lawful Gambling Permit at the Columbian Hall, 3075 Vermillion Street, Hastings, MN 55033; and WHEREAS, the premise application is for Class A which permits raffles, paddlewheels, tip boards, bingo, and pull-tabs; and WHEREAS, the Knights of Columbus 1600 shall comply with all applicable laws governing lawful gambling, including the requirement for 50% of lawful gambling expenditures to be used for lawful purposes with the City of Hastings trade area. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hastings that the Mayor and City Clerk are authorized and directed to sign this resolution and forward it to the Minnesota Department of Gaming, Gambling Control Division, showing approval of this application for a renewal of a Premise Permit at Knights of Columbus 1600, Columbian Hall, 3075 Vermillion Street. 4 ADOPTED BY THE CITY COUNCIL OF THE CITY OF HASTINGS THIS 20th DAY OF JUNE, 2005. Ayes: Nays: Absent: Michael D. Werner, Mayor Melanie Mesko Lee, City Clerk (SEAL) Memorandum I VI-8 To: From: Date: Re: Mayor Werner & Councilmembers Melanie Mesko Lee, Assistant City Administrator/City Clerk June 15, 2005 Resolution-Rescinding Premises Permit by National Multiple Sclerosis Society for Lawful Gambling at Westside Bar & Grill, 880 Bahls Drive Council Action Requested: Adopt the attached resolution rescinding the application by the National Multiple Sclerosis Society for a gambling premises permit. Backaround: The MS Society has elected to discontinue lawful gambling on or before June 30, 2005. This resolution will be forwarded to the State of Minnesota for informational purposes. 4 CITY OF HASTINGS DAKOTA COUNTY, MINNESOTA RESOLUTION NO. 06-:--05 RESOLUTION RESCINDING PREMISES PERMIT APPLICATION FOR LAWFUL GAMBLING WHEREAS, the National Multiple Sclerosis Society: Minnesota Chapter was issued a license to conduct lawful gambling at the Westside Bar & Grill, 880 Bahls Drive, Hastings, MN 55033 in July 2004; and WHEREAS, the premise application permitted raffles, paddlewheels, tip boards, and pull- tabs; and WHEREAS, the National Multiple Sclerosis Society: Minnesota Chapter was required to comply with all applicable laws governing lawful gambling, including the requirement for 50% of lawful gambling expenditures to be used for lawful purposes with the City of Hastings trade area; and WHEREAS, the National MS Society, Minnesota Chapter has elected to discontinue lawful gambling at the Westside Bar & Grill on or before June 30, 2005. 4 NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hastings hereby rescinds local approval of a gambling premises permit at the Westside Bar & Grill and to the National MS Society, Minnesota Chapter effective June 30, 2005 and hereby directs the Mayor and City Clerk to sign this resolution and forward it to the Minnesota Department of Gaming, Gambling Control Division. ADOPTED BY THE CITY COUNCIL OF THE CITY OF HASTINGS THIS 20th DAY OF JUNE 2005. Ayes: Nays: Absent: Michael D. Werner, Mayor Melanie Mesko Lee, City Clerk (SEAL) VI-9 To: From: Date: Re: Mayor Werner and City Councilmembers Melanie Mesko Lee, Assistant City Administrator/City Clerk June 15,2005 Liquor License Amendment Request for July 15, 16, & 17, 2005 for the American Legion Reauested Action A motion to approve the attached resolution, approving a request to approve a temporary liquor license to the American Legion for July 15, 16, & 17, 2005, contingent upon all requirements being met. 4 Backaround Attached is a request from the American Legion for an amendment to the Legion's 3.2% beer licenses for July 15, 16 & 17, 2005. The amendment is to allow the sale of beer in a temporary site (in this case on grassy area on east side of building), on the same property adjacent to the permanent structure. Organizations are limited to three such permits in a twelve month period. A similar request was approved in 2004 for events in July and September ,2004. No alcohol will be allowed outside of either the permanent or temporary site. Staff is awaiting Proof of Insurance from the Legion's insurance agent for the temporary beer sales. The Legion will work with both the Fire and Police Departments for final approval of safety issues. Should this request be approved, the request will be part of the Legion's liquor license file and notification will be sent to the State Liquor Control Board. The City Council has approved similar requests in the last few years. If you have any questions, please let me know. Attachments: 1. Resolution VI-9 To: From: Date: Re: Mayor Werner and City Councilmembers Melanie Mesko Lee, Assistant City Administrator/City Clerk June 15, 2005 Liquor License Amendment Request for July 15, 16, & 17, 2005 for the American Legion Reauested Action A motion to approve the attached resolution, approving a request to approve a temporary liquor license to the American Legion for July 15, 16, & 17, 2005, contingent upon all requirements being met. Backaround Attached is a request from the American Legion for an amendment to the Legion's 3.2% beer licenses for July 15, 16 & 17, 2005. The amendment is to allow the sale of beer in a temporary site (in this case on grassy area on east side of building), on the same property adjacent to the permanent structure. Organizations are limited to three such permits in a twelve month period. A similar request was approved in 2004 for events in July and September 2004. 4 No alcohol will be allowed outside of either the permanent or temporary site. Staff is awaiting Proof of Insurance from the Legion's insurance agent for the temporary beer sales. The Legion will work with both the Fire and Police Departments for final approval of safety issues. Should this request be approved, the request will be part of the Legion's liquor license file and notification will be sent to the State Liquor Control Board. The City Council has approved similar requests in the last few years. If you have any questions, please let me know. Attachments: 1. Resolution CITY OF HASTINGS DAKOTA COUNTY, MINNESOTA RESOLUTION NO. 06- -05 RESOLUTION APPROVING LIQUOR LICENSE AMENDMENT FOR THE AMERICAN LEGION WHEREAS, the American Legion has presented application to the City of Hastings to amend its beer license on July 15, 16 & 17, 2005; and WHEREAS, a written request has been submitted and the American Legion is eligible to be issued up to three such permits in one twelve month period; and WHEREAS, the American Legion has presented the City with a site plan and must provide Proof of Insurance for the temporary liquor sales and must work with the City's Fire and Police Departments for final resolution of safety issues. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hastings that the Mayor and Administrative Assistant/City Clerk are authorized and directed to sign this resolution amending the beer license at The American Legion on July 15, 16 & 17, 2005 contingent upon all requirements being met. 4 ADOPTED BY THE CITY COUNCIL OF THE CITY OF HASTINGS THIS 20th DAY OF JUNE, 2005. Ayes: Nays: Absent: Michael D. Werner, Mayor Melanie Mesko Lee, City Clerk (SEAL) CITY OF HASTINGS DAKOTA COUNTY, MINNESOTA RESOLUTION NO. 06- -05 RESOLUTION APPROVING LIQUOR LICENSE AMENDMENT FOR THE AMERICAN LEGION WHEREAS, the American Legion has presented application to the City of Hastings to amend its beer license on July 15,16 & 17, 2005; and WHEREAS, a written request has been submitted and the American Legion is eligible to be issued up to three such permits in one twelve month period; and WHEREAS, the American Legion has presented the City with a site plan and must provide Proof of Insurance for the temporary liquor sales and must work with the City's Fire and Police Departments for final resolution of safety issues. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hastings that the Mayor and Administrative Assistant/City Clerk are authorized and directed to sign this resolution amending the beer license at The American Legion on July 15,16 & 17, 2005 contingent upon all requirements being met. 4 ADOPTED BY THE CITY COUNCIL OF THE CITY OF HASTINGS THIS 20th DAY OF JUNE, 2005. Ayes: Nays: Absent: Michael D. Werner, Mayor Melanie Mesko Lee, City Clerk (SEAL) VI-to To: From: Date: Re: Mayor Werner and City Councilmembers Melanie Mesko Lee, Assistant City Administrator/City Clerk June 15, 2005 Annual Renewal of 2005/2006 Liquor Licenses On Sale, Sunday On-Sale, Off Sale, Club & 3.2 Beer Recommended City Council Action: Approve the list of all liquor-related licenses (attached), due for renewal on July 1, 2005, some contingent upon receipt of necessary insurance paperwork. Following Council approval and final paperwork (as needed), the renewal paperwork will then be forwarded to the Minnesota Liquor Commissioner for final review and approval. 4 Backaround Information: Renewal notices were sent out, and with only one exception, all currently-licensed establishments have paid their fees and most have returned their paperwork. There are a few establishments that are missing an item or two (a signature or the insurance renewal); they have been notified and this approval is contingent upon receipt of all necessary paperwork. Should the paperwork not be received, the applicant's renewal will not be submitted to the State of Minnesota and their liquor license will expire. If you have any questions, please feel free to contact me. Thank you. 2005/2006 Liquor License Renewals Name of Type of All Materials Additional Establishment License Received? Information Needed American Legion Club; Yes New Manager, background check being Sunda conducted Applebee's On-Sale; Yes Sunda Bierstube On-Sale; NO Waiting on paperwork, insurance & payment; Sunda reminder sent and late fees a lied Coliseum On-Sale; NO Need insurance & owes the late fee Sunda Cub Foods 3.2 Off- Yes Sale Cub Discount Liquor Off-Sale NO Waiting on paperwork and insurance; fees aid DuGarel's On-Sale; Yes Sunda Eagles On-Sale; NO Need insurance Sunda Green Mill On-Sale; NO New Manager, background check being Sunday conducted Need insurance Hastings Country Club Club; NO Need insurance Sunda House of Wines Off-Sale Yes Knights of Columbus 3.2 On- NO Sale Las Margaritas On-Sale; Yes Sunda MGM Li uors Off-Sale Yes Mississippi Belle On-Sale; NO Need insurance Sunda Papa Charrito's On-Sale; NO Need insurance Sunda Pizza Hut 3.2 On- Yes New Manager, background check being Sale; conducted Sunda Rivers Grill & Bar On-Sale; Yes Sunda Rivertown Li uors Off-Sale Yes RJ's On-Sale; NO Waiting on paperwork and insuranGe; fees Sunda aid Short Sto Off-Sale NO Need insurance Sun Moon Buffet 3.2 On- NO Waiting on paperwork and insurance; fees Sale; paid Sunda Super America 3.2 Off- Yes Sale Tamales On-Sale; Yes Sunda The Bar On-Sale; Yes Sunda The Levee Cafe On-Sale; NO Waiting on paperwork, insurance & payment; Sunda reminder sent and late fees a lied The Busted Nut On-Sale; NO Need insurance Sunda Mangia Roma 3.2 On- NO Partial payment has been received Sale; Wine Vermillion Bottle Sho Off-Sale Yes VFW Club; Yes Sunda Westside Bar & Grill On-Sale; NO Need insurance Sunda MEMO TO: FROM: RE: DATE: VI.11 Honorable Mayor and City Council members Charlene A. Stark, Interim Finance Director 2005 Budget adjustment June 14, 2005 Uk! The City Council is asked to authorize the following budgeted 2005 budget adjustment: $3,288 $5,000 $4,500 Increase miscellaneous expense line item for the K-9 unit. The program has received $3,288 in donations this year and the department will be using the funds for ongoing expenses on training and equipment for the dog. 101-201-2219-6450, 101-201- 2219-5815. Increase the equipment line item in the Emergency Management program due to increase cost of a new siren. When the budget request was put in the amount requested would cover a used siren. The department plans to purchase a new siren as a used one is unavailable to purchase. 101-201-2016-6580. There is sufficient fund balance to cover this increase. Increase the equipment line item in the Emergency Management program to purchase a movable emergency light. A $1,700 unrestricted donation from Wal Mart was accepted prior to this to be used by the Fire department in whatever way they deemed appropriate. The Fire department has marked it for this piece of equipment. The balance of the equipment is to be funded with a transfer of budget from the safety program. 101-240-2020-6450 (-2,700), 101-201-2016-6580 (2,700). Council Action Reauested Authorize the above 2005 budget adjustments. VI-12 EXTRACT OF MINUTES OF A MEETING OF THE CITY COUNCIL OF THE CITY OF HASTINGS, MINNESOTA HELD: June 20, 2005 Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Hastings, Dakota and Washington Counties, Minnesota, was duly called and held at the City Hall in said City on Monday, the 20th day of June, 2005 at 7:00 o'clock P.M., for the purpose in part of adopting a resolution approving the issuance of a revenue refunding note by the Housing and Redevelopment Authority in and for the City Hastings (the "HRA") to finance the refunding of a multifamily rental housing and healthcare development. The following members were present: and the following were absent: The City Council then proceeded to consider and discuss the Resolution, after which Councilmember moved its adoption; and upon motion for the adoption of the following resolution was duly seconded by Councilmember and, after a full discussion thereof and upon vote being taken thereon, the following voted in favor thereof: 4 and the following voted against the same: Whereupon said resolution was declared duly passed and adopted. 1778826vl Resolution No. 06- -05 RESOLUTION OF THE CITY OF HASTINGS APPROVING A HEALTH CARE AND HOUSING REVENUE REFUNDING NOTE (OAK RIDGE ASSISTED LIVING PROJECT) WHEREAS, 1. On June 9, 2005, the Housing and Redevelopment Authority in and for the City of Hastings (the "HRA") adopted a Resolution giving approval to the issuance of a revenue note in the maximum aggregate principal amount not to exceed $7,000,000 (the "Note") to refund a portion of the HRA's Health Care and Housing Revenue Bonds (Arbor Oaks Assisted Living of Hastings Project), Series 2000A, which were issued to finance a rental-housing and healthcare development consisting of approximately 85 units located at 1199 Baht's Drive in the City of Hastings (the "Project"). The Project is owned and operated by Oak Ridge Assisted Living of Hastings, a Minnesota nonprofit corporation (the "Company"). 2. Section 147(t) of the Internal Revenue Code of 1986, as amended (the "Code") and the Treasury Regulations promulgated thereunder require that prior to the issuance of the Note, the "applicable elected representative" of the governmental unit issuing the Note approve the issuance of the Note subsequent to a public hearing. 3. The City Council is the "applicable elected representative" for purposes of the Code. 4 4. The HRA held a public hearing on the issuance of the Note on June 9, 2005, and following the public hearing gave approval to the issuance of the Note. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hastings that, in accordance with the requirements of the Code, the City Council hereby approves the Project and issuance of the Note by the HRA for the purposes described above. Adopted by the City Council of the City of Hastings this 20th day of June, 2005. Michael Werner, Mayor Attest Melanie Mesko Lee, Assistant City Administrator/City Clerk 1778826vl STATE OF MINNESOTA COUNTIES OF DAKOTA AND WASHINGTON CITY OF HASTINGS I, the undersigned, being the duly qualified and acting Administrator of the City of Hastings, Minnesota, DO HEREBY CERTIFY that I have compared the attached and foregoing extract of minutes with the original thereof on file in my office, and that the same is a full, true and complete transcript of the minutes of a meeting of the City Council of said City, duly called and held on the date therein indicated, insofar as such minutes relate to the resolution approving a revenue financing for the Oak Ridge Assisted Living of Hastings Project WITNESS my hand this 21 st day of June, 2005. Assistant City Administrator/City Clerk .. 1 778826v 1 VI.13 CITY OF HASTINGS DAKOTA COUNTY, MINNESOTA RESOLUTION 06-20-05 A RESOLUTION EXPRESSING ACCEPTANCE OF AND APPRECIATION OF A DONATION TO THE HASTINGS POLICE CANINE PROGRAM WHEREAS, A Citizen (Husband & Wife) wishing to remain anonymous have presented to the Hastings Police Department a donation of $ 400.00 and have designated that this donation be used for the Hastings Police Canine Program and WHEREAS, the City Council is appreciative of the donation and commends the anonymous citizens for their civic efforts, NOW, THEREFORE BE IT RESOLVED, by the City Council of the City of Hastings, Minnesota; 1. That the donation is accepted and acknowledged with gratitude; and 2. That the donation will be appropriated for the Hastings Police Department Canine Program 3. That the 2005 Police Canine program Budget be adjusted accordingly. Adopted this 20th day of June, 2005 4 Michael Werner, Mayor Attest: Melanie Mesko Lee, Assistant City Administrator/City Clerk MEMO VI-14 To: From: Date: Re: Honorable Mayor and City Council Tom Montgomery June 15, 2005 Accept HKGI Consulting Proposal for Downtown Redevelopment Streetscape Design Council is requested to accept the enclosed HKGI consulting proposal for the Downtown Redevelopment Streets cape and Street Lighting plans for Ramsey and Tyler Streets and the parking lot on Block 16. 4 - crn' OF HASTIN6S AGREEMENT BETWEEN CLIENT AND LANDSCAPE ARCHITECT: DOWNTOWN STREETSCAPE PROJECT IN HASTINGS, MINNESOTA This Agreement, effective as of June 15,2005, is between the City of Hastings, 101 East 4th Street, Hastings, MN 55033 hereinafter referred to as the CLIENT and Hoisington Koegler Group Inc., 123 North 3rd Street, Suite 100, Minneapolis, MN 55401 hereinafter referred to as the LANDSCAPE ARCHITECT for the Downtown Streetscape Project hereinafter referred to as the PROJECT. The PROJECT includes schematic streets cape design for Tyler, Ramsey and Sibley Streets from Second Street to Levee Park and the perimeter streets of Block 16 in downtown Hastings. The PROJECT also includes construction drawings, technical specifications and construction administration for phase 1 construction for a portion of the area. The PROJECT could include sidewalk treatment, pedestrian safety features, landscaping, irrigation, site furnishings and street lighting. The PROJECT generally encompasses the area of streetscape from the back-of-curb to right of way line. Article 1 Landscape Architect's Basic and Additional Services A. LANDSCAPE ARCHITECT's Basic Services for the PROJECT are: 4 1. Schematic Design (SD) Phase: a. Coordination with CLIENT to determine PROJECT scope and program for which schematic design will be conducted. b. Preparation of schematic drawings and outline specifications that communicate the conceptual approach to design as well as the scale and relationship of PROJECT components. c. Preparation of schematic-level "estimate of probable construction cost" for each anticipated phase of the PROJECT. d. Attendance at up to three meetings with CLIENT staff. e. Attendance at up to two neighborhood meetings to solicit feedback on the conceptual approach to PROJECT design. f. One presentation of schematic plans to CLIENT Board or Council for schematic approval and authorization to proceed with construction documents based on the phase 1 project components identified in the schematic-level "estimate of probable construction cost". 2. Construction Document (CD) Phase: a. Assembly of earlier-prepared PROJECT plans into construction drawing format. b. Preparation of construction drawings including plans, details, and notes for inclusion in plan package assembled by others. c. Preparation of technical specifications for inclusion in project manual assembled by others. d. Preparation of quantity take-off and associated "estimates of probable construction cost" at the 75%,95% and 100% stages of CD completion. e. Attendance at up to three plan review meetings with CLIENT staff at the 50%, 75% and 95% stages of CD completion. AGREEMENT BETWEEN CLIENT AND LANDSCAPE ARCHITECT f. One presentation to CLIENT Board or Council for PROJECT approval and authorization to proceed with bidding. g. Preparation of necessary project addenda and response to contractor questions through the bidding process. 3. Construction Administration/Observation (CA) Phase: 1. 11. 111. IV. V. VI. V11. V111. IX. 4 Attendance at pre-construction meeting. Review of shop drawings. Conduct site visits with the contractor to review the progress of construction and to observe if the work completed is generally consistent with the intent of the construction documents. Conduct extended on-site observation during key construction activities and/or as needed throughout the construction process. Communication and follow-up with CLIENT and contractor regarding construction scheduling and component completion. Preparation of punch list upon substantial completion. Coordination of project close-out documents. Participation in project "turn-back" meeting with CLIENT and contractor. Field review of project prior to warranty expiration and coordination with CLIENT and contractor toward resolution of any warranty items. LANDSCAPE ARCHITECT will participate in site visits to generally review the progress of construction and to see if the work completed is consistent with the intent of the Construction Documents. Although LANDSCAPE ARCHITECT may observe and discuss potential project deficiencies with the Contractor and CLIENT, these visits are not construction inspections or a guarantee that there will not be construction deficiencies. B. Additional Services performed by LANDSCAPE ARCHITECT may be authorized by CLIENT in writing. Additional Services will be conducted on an hourly basis according to the Fee Schedule in Attachment "A". Description/authorization of Additional Services shall be attached to this Contract as addenda. Additional Services include but are not limited to: 1. Design of PROJECT elements and/or bid alternates requested by CLIENT during the CD phase of work that are beyond or different in scope than those approved by CLIENT in the "estimate of probable construction cost" as discussed in Section A.l. in this Agreement. 2. Services associated with preparing more than one bid package and conducting more than one bid cycle for the PROJECT. This could include breaking the PROJECT into multiple bid packages and/or rebidding the PROJECT upon rejection of all bids. 3. Meetings in addition to those specified in the Basic Services portion of this Contract. Downtown Streetscape Project: Hastings, Minnesota page 2 of 8 AGREEMENT BETWEEN CLIENT AND LANDSCAPE ARCHITECT 4. Procurement and fees for all necessary permits from authorities with jurisdiction over the PROJECT. 5. Bid advertisement costs and fees. C. LANDSCAPE ARCHITECT agrees to provide professional services in accordance with generally accepted standards of its profession. Article 2 Client's Responsibilities A. CLIENT agrees to the following: 4 1. Provide all information, boundary and topographic surveys, reports, and professional recommendations and any other related items necessary for to provide professional services. LANDSCAPE ARCHITECT may rely on the accuracy and completeness of these items. 2. Furnish related services (that are at this time undetermined) to be performed by other consultants toward completion of the PROJECT. Depending on program elements to be included with the PROJECT, the services could include: 1. Structural engineering 11. Civil engineering 3. Advise LANDSCAPE ARCHITECT of any known or suspected contaminants at the PROJECT site. CLIENT shall be solely responsible for all subsurface soil conditions. 4. Obtain and pay for all necessary permits from authorities with jurisdiction over the PROJECT unless specifically requested as an Additional Service. 5. Provide the items described in Article 2.A.l. and render decisions in a timely manner so as not to delay the orderly and sequential progress of LANDSCAPE ARCHITECT's services. Article 3 Estimated Schedule and Project Budget A. LANDSCAPE ARCHITECT shall render its services as expeditiously as is consistent with professional skill and care. During the course of the PROJECT, anticipated and unanticipated events may impact any schedule. As of the date of this agreement, PROJECT schedule milestones are: 1. Schematic Design phase complete: June 2005 2. Bid letting: September 2005 Downtown Streetscape Project: Hastings, Minnesota page 3 of 8 AGREEMENT BETWEEN CLIENT AND LANDSCAPE ARCHITECT 3. Construction start: October 2005 4. Construction complete: October 2006 It is acknowledged by both parties to this agreement that, due to unforeseen circumstances, the PROJECT schedule could change. Each party agrees to promptly notify the other if circumstances arise that cause schedule changes. B. As of the date of this Agreement, CLIENT's anticipated PROJECT budget is $350,000 and anticipated phase 1 construction budget is $250,000. CLIENT agrees to promptly notify LANDSCAPE ARCHITECT if budget changes. LANDSCAPE ARCHITECT agrees to promptly notify CLIENT if a determination is made that the desired PROJECT scope cannot be realistically constructed within the bounds of the PROJECT budget. C. Client acknowledges that significant changes to the PROJECT schedule, budget, or anticipated scope may require Additional Services of LANDSCAPE ARCHITECT. Article 4 Sub-consultants .. To complete aspects of the PROJECT as described in Article 1, LANDSCAPE ARCHITECT shall make separate agreements with other qualified firms listed in this paragraph. LANDSCAPE ARCHITECT shall coordinate the work of Sub-Consultants as part of the work of the PROJECT. LANDSCAPE ARCHITECT shall not remove the involvement of identified firms or add the involvement of unmentioned firms without written consent from CLIENT. The identified Sub-Consultants are: Lighting Matters: street light and lighting design Keading and Associates: electrical engineering Icon Landscape Architecture: irrigation system design Article 5 Compensation and Payments A. CLIENT agrees to pay LANDSCAPE ARCHITECT as follows: 1. Schematic Design (SD) Phase: Conducted on an hourly basis plus reimbursable expenses for a fee not to exceed THIRTEEN THOUSAND SIX HUNDRED DOLLARS ($13,600). 2. Construction Drawing (CD) phase: Conducted on an hourly basis plus reimbursable expenses for a fee not to exceed 8 % of the "estimate of probable construction cost" approved by CLIENT at the conclusion of the Schematic Design phase. An Addendum to this Agreement will be prepared by LANDSCAPE ARCHITECT upon Schematic Design approval to specifically identify a fee for the CD phase of work. Construction elements of the PROJECT designed by other disciplines outside of this contract, will not be included as a basis for the fee. Downtown Streetscape Project: Hastings, Minnesota page 4 of8 AGREEMENT BETWEEN CLIENT AND LANDSCAPE ARCHITECT 3. Construction Administration/Observation (CA) Phase: Conducted on an actual-time basis at an hourly rate of $90 plus reimbursable expenses. A senior member of LANDSCAPE ARCHITECT's staff (project manager or above), familiar with the PROJECT will be involved in making any necessary decisions or determinations during this phase. When attending site meetings and site visits, the hourly rate identified will be billed for only one person regardless of how many LANDSCAPE ARCHITECT staff members attend. 4. LANDSCAPE ARCHITECT shall invoice CLIENT for services on a monthly basis. Invoices are payable within 30 days. Article 6 Termination A. Either CLIENT or LANDSCAPE ARCHITECT may terminate this Agreement upon seven days written notice. B. If terminated, CLIENT agrees to pay LANDSCAPE ARCHITECT for all Basic and Additional Services rendered and Reimbursable Expenses incurred up to the date of termination. 4 C. Upon not less than seven days' written notice, LANDSCAPE ARCHITECT may suspend the performance of its services if CLIENT fails to pay LANDSCAPE ARCHITECT in full for services rendered or expenses incurred. LANDSCAPE ARCHITECT shall have no liability because of such suspension of services or termination due to CLIENT's nonpayment. Article 7 Dispute Resolution CLIENT and LANDSCAPE ARCHITECT agree to mediate claims or disputes arising out of or relating to this Agreement before initiating litigation. The mediation shall be conducted by a mediation service acceptable to both parties. A party shall make a demand for mediation within a reasonable time after a claim or dispute arises, and the parties agree to mediate in good faith. In no event shall any demand for mediation be made after such claim or dispute would be barred by applicable law. Mediation fees shall be shared equally. Article 8 Use and Ownership of Landscape Architect's Documents Upon the parties signing this Agreement, LANDSCAPE ARCHITECT grants CLIENT a nonexclusive license to use LANDSCAPE ARCHITECT's documents for the PROJECT described in this agreement. These documents shall not be reused on other projects without LANDSCAPE ARCHITECT's written permission. LANDSCAPE ARCHITECT retains all rights, including copyrights, in its documents. CLIENT or others cannot use LANDSCAPE ARCHITECT's documents to complete this PROJECT with others unless LANDSCAPE ARCHITECT is found to have materially breached this Agreement. Downtown Streetscape Project: Hastings, Minnesota page 5 of 8 AGREEMENT BETWEEN CLIENT AND LANDSCAPE ARCHITECT Article 9 Miscellaneous Provisions. A. This Agreement is governed by the laws of the State of Minnesota. B. This Agreement is the entire and integrated agreement between CLIENT and LANDSCAPE ARCHITECT and supersedes all prior negotiations, statements or agreements, either written or oral. The parties may amend this Agreement only by a written instrument signed by both CLIENT and LANDSCAPE ARCHITECT. C. In the event that any term or provision of this Agreement is found to be unenforceable or invalid for any reason, the remainder of this Agreement shall continue in full force and effect, and the parties agree that any unenforceable or invalid term or provision shall be amended to the minimum extent required to make such term or provision enforceable and valid. D. Neither CLIENT nor LANDSCAPE ARCHITECT shall assign this Agreement without the written consent of the other. 4 E. Irrespective of any other term in this Agreement, LANDSCAPE ARCHITECT shall not control or be responsible for construction means, methods, techniques, schedules, sequences or procedures; or for construction safety or any other related programs; or for another parties' errors or omissions or for another parties' failure to complete their work or services in accordance with LANDSCAPE ARCHITECT's documents. F. CLIENT agrees to indemnify, defend and hold LANDSCAPE ARCHITECT harmless from and against any and all claims, liabilities, suits, demands, losses, costs and expenses, including, but not limited to, reasonable attorneys' fees and all legal expenses and fees incurred through appeal, and all interest thereon, accruing or resulting to any and all persons, ftrms or any other legal entities on account of any damages or losses to property or persons, including injuries or death, or economic losses, arising out of the PROJECT and/or this Agreement, except that the LANDSCAPE ARCHITECT shall not be entitled to indemniftcation to the extent such damages or losses are found by a court or forum of competent jurisdiction to be caused by LANDSCAPE ARCHITECT's negligent errors or omissions. G. Should any legal proceeding be commenced between the parties to this Agreement seeking to enforce any of its provisions, including, but not limited to, fee provisions, the prevailing party in such proceeding shall be entitled, in addition to such other relief as may be granted, to a reasonable sum for attorneys' and expert witnesses' fees, which shall be determined by the court or forum in such a proceeding or in a separate action brought for that purpose. For purposes of this provision, "prevailing party" shall include a party that dismisses an action for recovery hereunder in exchange for payment of the sum allegedly due, performance of covenants allegedly breached, or consideration substantially equal to the relief sought in the action or proceeding. Downtown Streetscape Project: Hastings, Minnesota page 6of8 AGREEMENT BETWEEN CLIENT AND LANDSCAPE ARCHITECT H. CLIENT and LANDSCAPE ARCHITECT waive consequential damages for any claims, disputes or_other matters in questions arising out of or relating to this Agreement. LANDSCAPE ARCHITECT's waiver of consequential damages, however, is contingent upon the CLIENT requiring Contractor and its subcontractors to waive all consequential damages against LANDSCAPE ARCHITECT for claims, disputes or other matters in question arising out of or relating to the PROJECT. I. To the extent damages are covered by property insurance during construction, CLIENT and LANDSCAPE ARCHITECT waive all rights against each other and against the contractors, consultants, agents and employees of the other for such damages. CLIENT or LANDSCAPE ARCHITECT, as appropriate, shall require of the contractors, consultants, agents and employees of any of them similar waivers in favor of the other parties described in this paragraph. J. CLIENT acknowledges and agrees that proper PROJECT maintenance is required after the PROJECT is complete. A lack of or improper maintenance in areas such as, but not limited to, landscaping, irrigation, pavement, etc. may result in damage to property or persons. CLIENT further acknowledges and agrees that, as between the parties to this Agreement, CLIENT is solely responsible for the results of any lack of or improper maintenance. K. Nothing in this Agreement shall create a contractual relationship for the benefit of any third party. 4 L. If this Agreement is not signed and returned to Landscape Architect within 30 days, the offer to perform the described services may, in LANDSCAPE ARCHITECT's sole discretion, be withdrawn and be null and void. Article 10 Attachments and Signatures A. This Agreement is the entire and integrated agreement between CLIENT and LANDSCAPE ARCHITECT and supersedes all prior negotiations, statements or agreements, either written or oral. The parties may amend this Agreement only by a written instrument signed by both CLIENT and LANDSCAPE ARCHITECT. B. The following documents are attached to this Agreement and are incorporated herein and by this reference made a part thereof. 1. Attachment A: Fee Schedule Downtown Streetscape Project: Hastings, Minnesota page 7 of 8 AGREEMENT BETWEEN CLIENT AND LANDSCAPE ARCHITECT IN WITNESS WHEROF, the parties hereto have executed this Agreement the day and year indicated below. CLIENT City of Hastings LANDSCAPE ARCHITECT Hoisington Koegler Group Inc. (Name) Bruce L. Chamberlain, ASLA (Title) Vice President June 15, 2005 4 (Date) (Date) (Witness) (Witness) M:VfASTINGSVevee redevelopmenilstreetscape contract. doc Downtown Streetscape Project: Hastings, Minnesota page 8 of 8 ATTACHMENT A HOISINGTON KOEGLER GROUP INC. 2005 HOURLY RATES Senior Principal........ ......... ...... ........ ............. $ 130-150/hr Principal............ ....................... .................... $1 00-1301hr Senior Professional ........ ............................. $ 120-140/hr Professional m...................... ......................... $80-11 O/hr Professional II .............. ........... ........ ................. $65-801hr Professional I ............................ ...................... $50-65/hr Technical.......................................................... $35-55/hr Secretarial............................................................. $601hr 4 Testimony................................................ ........... $ 175/hr Construction Administration................................. $901hr Incidental Expenses: Mileage.......................................................... 37.5 It/mile Photocopying ........... ...... ................... ............. ...151t/page Outside Printing......................... .................. .Actual Cost Diazo Printing .......... ......................... ............Actual Cost Draft Plots ... ................................................... $5.00 each Vellum Plots................................................. $10.00 each Color Plots ................................................... $20.00 each VI-IS MEMO To: From: Date: Re: Honorable Mayor and City Council Nick Egger June 16, 2005 Resolution - Parking Restrictions on South Frontage Road Enclosed for Council approval is a resolution ordering parking restrictions on South Frontage Road. In order to receive final approval of the project plans and specifications from the Mn/DOT Metro State Aid office for the South Frontage Road project, the City must adopt a resolution prohibiting parking on all of South Frontage Road between Pleasant Drive and Westview Drive, on one side (staff recommendation is the north side) of South Frontage Road between Bahls Drive and Lyn Way, and again on both sides of South Frontage Road between Lyn Way and TH 55. The configuration of the driving and turn lanes on each segment, coupled with the width of the street does not allow for adequate space for parking lanes to be implemented on these segments. ern' OF HItSTlNtiS O:\CityDocuments\City Council\Agenda Items\2005\06-20-2005\Consent\Res -South Frontage Road Parking Restrictions - 6.14.2005.doc CITY OF HASTINGS Dakota County, Minnesota Resolution No. RESOLUTION PROIllBITING PARKING ON THE SOUTH FRONTAGE ROAD BETWEEN PLEASANT DRIVE AND WESTVIEW DRIVE AND FROM LYN WAY EAST TO HWY 55, AND PROHIBITING PARKING ON THE NORTH SIDE OF THE SOUTH FRONTAGE ROAD BETWEEN BAHLS DRIVE AND LYN WAY. WHEREAS, the City of Hastings has planned the improvement of S.A.P. 130-132-01 (South Frontage Road) from Pleasant Drive to Westview Drive, and from Bahls Drive to approximately 600 feet east ofLyn Way in the City of Hastings, Minnesota. WHEREAS, the City of Hastings will be expending Municipal State Aid Funds on the improvement of said Street, and WHEREAS, in order to meet Municipal State Aid design standards, parking needs to be prohibited on both sides of the South Frontage Road between Pleasant Drive and Westview Drive and from Lyn Way east to Hwy 55, and parking prohibited on the north side of the South Frontage Road between Bahls Drive and Lyn Way. NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HASTINGS AS FOLLOWS; that the City shall prohibit the parking of motor vehicles on South Frontage Road from Pleasant Drive to Westview Drive at all times; shall prohibit the parking of motor vehicles on the north side of South Frontage Road from Bahls Drive to Lyn Way at all times; and shall also prohibit the parking of motor vehicles on South Frontage Road from Lyn Way to TH. 55 at all times. ADOPTED BY THE CITY COUNCIL OF HASTINGS, MINNESOTA, THIS 20th DAY OF JUNE, 2005. Ayes: Nays: Michael D. Werner, Mayor ATTEST: Melanie Mesko Lee, City Clerk SEAL C>_" \C.iL-yDocurnellts ICit C . Restrictions - 6. 14.20J;.d::::nClllAgenda ItemSI2005f06_20_2{}, 051Consel1tl h LKes -SOVt/J f/Ob~f~ O~ VI-16 MEMO To: From: Date: Re: Honorable Mayor and City Council Tom Montgomery June 14,2005 Resolution Declaring Street Marking Equipment Excess and Trading with School District for Hot Water Pressure Washer Council is requested to approve the enclosed resolution declaring the Public Works Department's old street marking paint machine excess. Council is also requested to authorize a trade of equipment between the School District and the City, trading the City's paint machine for the School District's hot water pressure cleaner. The old street marking paint machine was replaced in 2002. Public Works kept the old machine as a spare when the dealer only offered $250 for trade in. The new paint machine that was purchased in 2002 cost $7,900. The School District's hot water pressure washer was purchased in 1990 for $5,800. The pressure washer has been stored at the Public Works Garage and used by Public Works for the past few years. The School District has expressed a need for a street marking paint machine and the swap of equipment would be beneficial to both the City and School District. - ern' OF HASTINGS CITY OF HASTINGS DAKOTA COUNTY, MINNESOTA Resolution No. RESOLUTION DECLARING PUBLIC WORKS DEPARTMENT STREET MARKING PAINT MACHINE EXCESS AND AUTHORIZING SALE WHEREAS, the following Hastings Public Works Department Graco Line Lazer GM5000 street marking paint machine is surplus equipment; NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HASTINGS AS FOLLOWS; that 1. The above referenced Hastings Public Works Department equipment is hereby declared excess. 2. The Public Works Director is authorized to trade the excess street marking machine with the Hasting School District for their KEW hot water pressure washer. ADOPTED BY THE CITY COUNCIL OF HASTINGS, MINNESOTA, THIS 20TH DAY OF JUNE, 2005. Ayes: Nays: Michael D. Werner, Mayor ATTEST: Melanie Mesko Lee, City Clerk (Seal) Hastings Public Schools INDEPENDENT SCHOOL DISTRICT 200 1000 11TH STREET WEST HASTINGS. MN 55033-2597 PHONE (6S1} 437-6111 FAX (651) 437-192S BRIDGE TO SUCCESS Tim Collins SUPERINTENDENT "<<<<<<<<"<<-,,,,,,,,,,,,,,,.,..,,....,,--,,, District 200 has a K.E.W. 03V hot water cleaner that it is willing to trade with the City of Hastings for a Grace Line Lazer GM5000. Initially the cost of the hot water cleaner when purchased in or around 1990 was approximately $5800. If you have any questions, please contact Steve Yanz at 651-775-2476. I. Steve Yanz, on behalf of District 200 authorized this transaction. ? ~/ ./:/)..,'1.. ~_... -'" .""..".....,... " ..,,// ../",/....- ~_. .~, ...... I./~ '.' ,'f!: '''-,.... .' _ " Director of Grounds "' /' I~ /.~ ~/".I !'?-(/C~ Date ""j'U """",'-"''''~~--'''-<'''''-<<<<<<<"''<<<< <<"<,<",--~.."",,,,,,,,,,,,,,,~- -"",-~""",,,,,,,-,,,._,.,.,.,,..,... Michael Pieper DIRECTOR aU$INESS AFFAIRS Loren Oratz DIRECTOR SPECIAL SERVICES Laura Bolstad ASSISTANT DIRECTOR SPECIAL SERVICES Donale! Kramlinger DIRECTOR COMMUNITY EDUCATION BarbaraDittV DIRECTOR STUDENT ACCOUNTING o carry Jensen DIRECTOR CURRICULUM & INSTRUCTION ~ "~ff"-"-_';<"'C, ~:'~ Memo VI-17 To: Mayor Werner and City Council From: John Hinzman, Planning Director Date: June 20,2005 Subject: Resolution - Authorize Grant Submittal #2005-43 - Metropolitan Council LCDA - Downtown Hastings. ~- REQUEST The City Council is asked to adopt the following resolution authorizing submittal for a Metropolitan Council Livable Communities Demonstration Account (LCDA) Grant for Downtown Hastings Improvements. Funding would assist in the construction of the esplanade, streetscape, and Levee Park improvements. A TT ACI1MENTS 4 . Resolution - Approving Application Submittal RESOLUTION NO. CITY OF HASTINGS, MINNESOTA RESOLUTION IDENTIFYING THE NEED FOR LIVABLE COMMUNITIES DEMONSTRATION ACCOUNT FUNDING AND AUTHORIZING AN AP~LI~ATION FOR GRANT FUNDS i.'" :.; r." ,'_ "WHEREAS the City of Hastings is a parti~ip~tjn the Livable Communities Act's Housing Incentives Program for 2005 as determined by the Metropolitan Council, and is therefore eligible to apply for Livable Communities Demonstration Account funds; and 4 WHEREAS the City has identified a proposed project within the City that meets the Demonstration Account's purposes and criteria and is cqnsistent with and promotes the purposes of the Metrppolitan Livable Communities Act and the policies of the Metropolitan Council's adopted metropolitan development guide; and WHEREAS the City has the institutional, managerial and financial capability to ensure adequate project administration; and WHEREAS the City certifies that it will comply with all applicable laws and regulations as stated in the grant agreement; and WHEREAS the City agrees to act as legal sponsor for the project contained in the grant application submitted on June 30, 2005; and WHEREAS the City acknowledges Livable Communities Demonstration Account grants are intended to fund projects or project components that can serve as models, examples or prototypes for development or redevelopment projects elsewhere in the region, and therefore represents that the proposed project or key components ofthe proposed project can be replicated in other metropolitan-area communities; and WHEREAS only a limited amount of grant funding is available through the Metropolitan Council's Livable Communities Demonstration Account during each funding cycle and the Metropolitan Council has determined it is appropriate to allocate those scarce grant funds only to eligible projects that would not occur "but for" the availability of Demonstration Account grant funding. NOW THEREFORE BE IT RESOLVED that, after appropriate examination and due consideration, the governing body ofthe City: 1. Finds that it is in the best interests of the City's development goals and priorities for the proposed project to occur at this particular time. 2. Finds that the project component(s) for which Livable Communities Demonstration Account funding is sought: (a) will not occur solely through private or other public investment within the reasonably foreseeable future; and (b) will not occur within two years after a grant award unless Livable Communities Demonstration Account funding is made available for this project at this time. ! ., 3. Authorizes its City Administrator to submit on behalf of the City an application for 4 Metropolitan Council Livable Communities Demonstration Account grant funds for the project component(s) identified in the application, and to execute such agreements as may be necessary to implement the project on behalf of the City. Adopted this 20th day of June, 2005. Ayes: Nays: Absent: ATTEST: Michael D. Wemer, Mayor Melanie Mesko Lee, City Clerk (City Seal) I HEREBY CERTIFY that the above is a true and correct copy of resolution presented to and adopted by the City of Hastings, County of Dakota, Minnesota, on the 20th day of June, 2005, as disclosed by the records of the City of Hastings on file and of record in the office. Melanie Mesko Lee, City Clerk (SEAL) This instrument drafted by: City of Hastings (JWH) 101 4th 81. East Hastings, MN 55033 ... 4 VI-19 June 14, 2005 TO: The Honorable Mayor and Council FROM: John Grossman HRA Director RE: Amend Preliminary Agreement with Sherman Associates Action requested: Extend the deadline for concept proposals for Block 3 & 4 from July 1, 2005 to January 3, 2007 and delete Block 4. Summary: The Preliminary Master Agreement includes a provision that Sherman Associates will present concept plans for portions of Blocks 3 and 4, called "the study area" by July 1, 2005. The date does not work because the agreement puts the following development phases ahead of proposals for Block 3. . Townhouses at 4th and Sibley streets on Block 29 . Phase II the mixed use residential-commercial building adjacent to Second Street on Block 1 . Securing a tenant and financing for the restaurant on Block 1. 4 Block 4 was included in the study area last fall with the idea that relocating the Xce1 transmission station might be feasible. Xcel's preliminary estimate of the cost was over $20 million. That is likely to preclude proposals for Block 4. The HRA has approved an extension of the deadline for concept proposals for Block 3 to January 3,2007 and recommends the same to City Council. Mr. Breuggemann of Sherman Associates has agreed to the change. Language of the motion: The paragraph of Sct. 4 (p.5), starting "By July 1, 2005..." is amended to read: By January 3, 2007 the Developer will present to the Authority and City a concept plan for the redevelopment of those portions of the Overall Redevelopment Property described on Exhibit A to this agreement as Block 3 and if this concept plan is approved by the Authority and City, will provide to the Authority and City the information described above for that area by September 30,2007. VI-20 June 14, 2005 TO: The Honorable Mayor and Council FROM: John Grossman HRA Dir. RE: Order Public Hearing Action requested: Order a Public Hearing for the Council meeting of July 5, 2005 on the transfer of industrial park land to United Building Center (Lanoga Corp). Summary: The business subsidy law and City policy calls for a public hearing on subsidies in excess of $100,000. The value of the industrial land to be transferred is $396,630. In March, 2005 Council gave preliminary approval for the proposed transfer of land to UBC. Together with the HRA's purchase of their downtown property, this will enable UBC to relocate from downtown to the industrial park. Among the public purposes are elimination of blighting influences and inappropriate uses and making property available for redevelopment in the downtown area, relocation of a warehouse type business to an industrial zone, and the development of vacant land in the industrial park. 4 Purchase and development agreements have been drafted. UBC has provided site and building plans for City review and approval. They will be reviewed at the Planning Commission on June 27 and the City Council on July 5, 2005. Following the public hearing the Council may approve the agreements and deed and authorize their execution, to be followed by closing on the property. The HRA will approve their purchase agreement at their July 14 meeting. CITY OF HASTINGS NOTICE OF PUBLIC HEARING Notice is hereby given that the City Council will conduct a public hearing on a proposed business subsidy in the form of the transfer of 6.7 acres of industrial park land to Lanoga Corporation (UBC) at the City Council meeting at 7 p.m. July 5, 2005 at City Hall, 101 E 4th Street, Hastings. Information about the business subsidy, including terms, is available for viewing at the City Hall during normal business hours. By Order of the Hastings City Council S / John Grossman, HRA Director .... s::: CD E .>- ca D. ~ o LL .... In CD ::s C" CD a:: o c =0 u= ~ u .ti2 0_ c 0 o c u 0 CDO a:0 as ~ ! ~ < .- it) a: O'tJCD OOCD NO~~.. ..!.c!"g ~0I-E'i: Q)~i..:~Q) C>OZc. ~..'O-"E ""')'OasmCD "CD.ti~E S'-C 0">- as ~ 0 CD as CC.Oa:c. It) o o ~ !!:! 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The following members were present: and the following were absent: introduced the following resolution and moved its Member adoption: 4 RESOLUTION 06- 05 RESOLUTION CALLING FOR REDEMPTION OF GENERAL OBLIGATION IMPROVEMENT REFUNDING BONDS, SERIES 1997A AND GENERAL OBLIGATION ICE ARENA BONDS, SERIES 1997C WHEREAS: A. The City of Hastings, Minnesota, has heretofore issued its General Obligation Improvement Refunding Bonds, Series 1997A, dated January 1, 1997 (the "Series 1997 A Bonds") and its General Obligation Ice Arena Bonds, Series 1997C, dated August 1, 1997 (the "Series 1997C Bonds"). B. The Series 1997A Bonds maturing in the years 2006 through 2010, both inclusive, are subject to redemption and pfepayment at the option of the City at a price of par plus accrued interest, and the Series 1997C Bonds maturing in the years 2006 through 2017, both inclusive, are subject to redemption and prepayment at the option of the City at a price of par plus accrued interest. C. The City Council deems it desirable and in the best interests of the City to call for redemption on August 1,2005, the Series 1997A Bonds maturing in the years 2006 through 2010, both inclusive, and the Series 1997C Bonds maturing in the years 2006 through 2017, both inclusive, in accordance with said resolutions authorizing the issuance of said Bonds; NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Hastings, Minnesota, as follows: 1. The Series 1997 A Bonds of the City maturing in the years 2006 through 2010, and the Series 1997C Bonds of the City maturing in the years 2006 through 2017, both inclusive, shall be redeemed and prepaid on August 1, 2005, at a price of par and accrued interest. 2. The City Finance Director is hereby authorized and directed to cause notice of the call to be mailed, substantially the forms attached hereto as Exhibits A and B, to the paying agent for the Bonds at least 30 days prior to August 1,2005. 1778179vl The motion for the adoption of the foregoing resolution was duly seconded by member and upon a vote being taken thereon, the following voted in favor thereof; and the following voted against the same: ", June, 2005. Whereupon said resolution was declared duly passed and adopted this 20th day of Michael Werner, Mayor Melanie Mesko Lee, City Clerk .. '..,.; 1778179vl STATE OF MINNESOTA COUNTIES OF DAKOTA AND WASHINGTON CITY OF HASTINGS I, the undersigned, being the duly qualified and acting Clerk of the City of Hastings, Minnesota, DO HEREBY CERTIFY that I have carefully compared the attached and foregoing extract of minutes of the City Council of the City held on the date therein indicated, with the original thereof on file in my office, and the same is a full, true and complete transcript therefrom insofar as the same relates to calling for redemption the outstanding General Obligation Improvement Refunding Bonds, Series 1997 A and General Obligation Ice Arena Bonds, Series 1997C. WITNESS my hand as such Clerk this 20th day of June, 2005. Melanie Mesko Lee, City Clerk .. 1778179vl EXHIBIT A NOTICE OF CALL FOR REDEMPTION GENERAL OBLIGATION IMPROVEMENT REFUNDING BONDS, SERIES 1997 A CITY OF HASTINGS DAKOTA AND WASHINGTON COUNTIES, MINNESOTA NOTICE IS HEREBY GIVEN that by order ofthe City Council of the City of Hastings, Dakota and Washington Counties, Minnesota, there have been called for redemption and prepayment on August 1, 2005 outstanding bonds of the City designated as General Obligation Improvement Refunding Bonds, Series 1997A, dated January 1, 1997, having stated maturity dates in the years 2006 through 2010, and totaling $200,000 in principal amount. The Bonds are being called at a price of par, plus accrued interest to August 1,2005, on which date all interest on said Bonds will cease to accrue. Holders of the Bonds hereby called for redemption are requested to present their Bonds for payment, at Wells Fargo Bank, National Association (as successor to Norwest Bank Minnesota, National Association) in Minneapolis, Minnesota on or before August 1,2005. Dated June 20, 2005. 4 BY ORDER OF THE CITY COUNCIL OF THE CITY OF HASTINGS, MINNESOTA /s/ David Osberg City Administrator -- - 1778179vl EXHIBIT B NOTICE OF CALL FOR REDEMPTION GENERAL OBLIGATION ICE ARENA BONDS, SERIES 1997C CITY OF HASTINGS DAKOTA AND WASHINGTON COUNTIES, MINNESOTA NOTICE IS HEREBY GIVEN that by order of the City Council of the City of Hastings, Dakota and Washington Counties, Minnesota, there have been called for redemption and prepayment on August 1, 2005 outstanding bonds of the City designated as General Obligation Ice Arena Bonds, Series 1997C, dated August 1, 1997, having stated maturity dates in the years 2006 through 2017, and totaling $600,000 in principal amount. The Bonds are being called at a price of par, plus accrued interest to August 1,2005, on which date all interest on said Bonds will cease to accrue. Holders of the Bonds hereby called for redemption are requested to present their Bonds for payment, at Wells Fargo Bank, National Association (as successor to Norwest Bank Minnesota, National Association) in Minneapolis, Minnesota on or before August 1,2005. 4 Dated June 20, 2005. BY ORDER OF THE CITY COUNCIL OF THE CITY OF HASTINGS, MINNESOTA Isl David Osberg City Administrator 1778179vl VI-23 HASTINGS POLICE DEPARTMENT MEMO FROM: DATE: SUBJECT: Mayor Mike Werner Hastings City Council Members Chief Mike McMenomy 17?1 June 15, 2005 Consent Agenda Item - Resolution Homeland Security NIMS and City of Hastings Coordination TO: Attached please find two resolutions from the Department of Homeland Security adopting a resolution between the City of Hastings and the National Incident Management System (NIMS) in regards to incident management in the city of Hastings. The resolutions need to be formally adopted by individual cities recognizing that the City will follow the NIMS guidelines. We recently sent our supervisors to the Incident 4 Management Command School, obtaining needed documentation as part of the Incident Managem~nt System in the state of Minnesota. By having this formal documentation and resolution it allows us to be eligible and apply for training reimbursement, grant money and other funds available through the Homeland Security Department of the federal and state government. The resolutions are boilerplate resolutions provided by the Homeland Security Department. If you have any questions concerning this consent agenda item please do not hesitate to contact me. Thank you. HASTINGS CITY COUNCIL RESOLUTION NO. RESOLUTION BY THE CITY OF HASTINGS PROMOTING THE USE OF INTRASTATE MUTUAL-AID AGREEMENTS WHEREAS, Chapter 12, Section 12.331 allows for Intrastate Mutual Aid, and direct, timely assistance between jurisdictions is critical; and WHEREAS, the possibility of the occurrence of natural and other disasters of major size and destructiveness exists and is increasing; and WHEREAS, there is a need to ensure that preparations of the City of Hastings will be adequate to deal with disasters; generally protect the public peace, health, and safety; and preserve the lives and property of the people of the state; and WHEREAS, it is necessary to provide for the rendering of mutual aid among the political subdivisions of the state and to cooperate with the federal government with respect to carrying out emergency management functions; and 4 WHEREAS, it is the policy of Minnesota that all emergency response functions of this state be coordinated to the maximum extent with the comparable functions of the state government, including its various departments and agencies, of other states and localities, and of private agencies of every type, to the end that the most effective preparations and uses may be made of the state's labor supply, resources, and facilities for dealing with any disaster that may occur; and WHEREAS, the director of each local organization for emergency management may, in collaboration with other public and private agencies within this state, develop or cause to be developed mutual-aid arrangements for reciprocal emergency management aid and assistance in an emergency or disaster too great to be dealt with unassisted. These arrangements must be consistent with the local emergency operations plan and, in time of emergency, each local organization for emergency management and its members shall render assistance in accordance with the provisions of the mutual-aid arrangements; and NOW, THEREFORE, be it resolved that the City of Hastings promotes the efficiency and effectiveness of intrastate mutual aid by designating a City of Hastings administrator, police chief, fire chief, public works director, or other officer who, exercising discretion and considering the needs of the political subdivision and its inhabitants, to dispatch equipment and personnel as considered necessary if a danger of fire, hazard, casualty, or another similar occurrence exists outside the political subdivision and by its suddenness it would be impractical for the governing body of the City of Hastings itself to authorize the dispatch of equipment and personnel to combat that emergency or disaster. Adopted by the City of Hastings on this th day ,2005 Attest: Date: ,2005 Michael D. Werner, Mayor Melanie Mesko Lee, Assistant City Administrator Date: ,2005 Attest: HASTINGS CITY COUNCIL RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HASTINGS DESIGNATION OF THE NATIONAL INCIDENT MANAGEMENT SYSTEM AS THE BASIS FOR ALL INCIDENT MANAGEMENT IN THE CITY OF HASTINGS WHEREAS, the President of the United States of America issued Homeland Security Presidential Directive 5 to enhance the ability of the United States to manage domestic incidents by establishing a single, comprehensive national incident management system; and WHEREAS, the President, in Homeland Security Presidential Directive 5, tasked the secretary of the U.S. Department of Homeland Security to develop and administer a National Incident Management System; and WHEREAS, the secretary of the U.S. Department of Homeland Security developed and administered the National Incident Management System (NIMS) to provide for interoperability and compatibility among federal, state, and local capabilities, the NIMS will include: a core set of concepts, principles, terminology, and technologies covering the incident command system; multi-agency coordination systems; unified command; training; identification and management of resources (including systems for classifying types of resources); qualifications and certification; and the collection, tracking, and reporting of incident information and incident resources; and WHEREAS, Minnesota Governor Tim Pawlenty issued Executive Order 05-02: DESIGNATION OF THE NATIONAL INCIDENT MANAGEMENT SYSTEM (NIMS) AS THE BASIS FOR ALL INCIDENT MANAGEMENT IN THE STATE OF MINNESOTA; and 4 WHEREAS, the collective input and guidance from all federal, state, local, and tribal homeland security partners has been, and will continue to be, vital to the development, effective implementation, and utilization of a comprehensive NIMS; and WHEREAS, it is necessary and desirable that all City of Hastings Departments and personnel coordinate their efforts to effectively and efficiently provide the highest levels of incident management; and WHEREAS, the NIMS standardized procedures for managing personnel, communications, facilities, and resources will improve the ability of the City of Hastings to utilize federal funding to enhance local and state agency readiness, maintain first responder safety, and streamline incident management processes; and WHEREAS, the Incident Command System components of the NIMS are already an integral part of various incident management activities throughout the City of Hastings, including current emergency management training programs; and WHEREAS, the National Commission on Terrorist Attacks (9-11 Commission) recommended adoption of a standardized Incident Command System; and NOW, THEREFORE, we do hereby establish the National Incident Management System (NIMS) as the City of Hastings' standard for incident management. Adopted by the City of Hastings on this th day .2005 Attest: Date: ,2005 Michael D. Werner, Mayor Attest: Date: ,2005 Melanie Mesko Lee, Assistant City Administrator VII-l Memo To: Mayor Werner and City Council From: John Hinzman, Planning Director Date: June 20, 2005 Subject: Public Hearing - Ordinance Amendment #2005-32 - Fee Schedule REQUEST The City Council is asked to hold a public hearing to review the following amendments to the City Code related to Land Use Fees: 1) Add Chapter 10, Section 10.35 - Fees, to the Zoning Ordinance 2) Add Chapter 11, Section 11.11 - Fees, to the Subdivision Ordinance The fees were adopted by City Council Resolution in April, 2003. No changes to the fee amounts are proposed. The City Attorney has recommended adopting all land use fees by ordinance to be consistent with State Statute requirements. The City Council considered 1 st reading and ordered the public hearing at the June 6, 2005 meeting. RECOMMENDATION The Planning Commission unanimously recommended approval of the amendment at the May 23, 2005 meeting with limited discussion. No one spoke for or against the changes during the public hearing. ATTACHMENT . Ordinance Amendment ORDINANCE NO. , SECOND SERIES AN ORDINANCE OF THE CITY OF HASTINGS, MINNESOTA AMENDING CHAPTERS 10 AND 11, OF THE HASTINGS CITY CODE PERTAINING TO: LAND USE AND SUBDIVISION FEES BE IT ORDAINED by the City Council of the City of Hastings as follows: Chapter 10, Land Use Regulations (Zoning), of the Hastings City Code is amended as follows: SECTION 10.35 FEES The City shall prescribe fees sufficient to defray the costs incurred by it in reviewinq, investiqatinq, and administerinq an application for an amendment to an official control established, or an application for a permit or other approval as follows: Type Annexation Comprehensive Plan Amendment Environmental Assessment Worksheet (EAW) Garden Center House Move Rezoninq Roof Siqn Approval Siqns Site Plan - Residential Fee $500.00 + Leqal Expenses $500.00 $500.00 + $1000 escrow $50.00 $500.00 $500.00 $100.00 Based on Estimated Value: - $1-$500 = $30 - $501-$1.000 = $.QQ - $1001-$2500 = $75 - Over $2,500 = $jQQ $500.00 + escrow as follows: - .$2,000 (8 units and under) - $3,250 (9 - 40 units) - $4,500 (41 units and qreater) Site Plan - Commercial/Industrial $500.00 + escrow (based on buildinq sJ.) as follows: - $2,000 (0 - 5.000 s.f.) - $3.000 (5.001 - 10.000 sJ.) - $3.750 (10.001 - 50.000 s.t) - $4,500 (50,001 sJ. and qreater) $500.00 $250.00 $400.00 Special Use Permit Variance Vacation of ROW\Easement Fees for actions not prescribed above may be levied by the city provided they are fair. reasonable. and proportionate and have a nexus to the actual cost of the service for which the fee is imposed. BE IT FURTHER ORDAINED by the City Council of the City of Hastings as follows: Chapter 11, Subdivision Regulation (Platting), of the Hastings City Code is amended as follows: SECTION 11.11 FEES The City shall prescribe fees sufficient to defray the costs incurred by it in reviewinq, investiqatinq. and administerinq an application for an amendment to an official. control established, or an application for a permit or other approval as follows: Type Fee Administrative Lot Split Lot Line Rearranqement Minor Subdivision Final Plat Preliminary Plat $50.00 $50.00 $500.00 $600.00 $500.00 + escrow as follows: - $3,500 (under 10 acres) - $6.500 (10 acres and qreater) Fees for actions not prescribed above may be levied by the city provided they are fair, reasonable. and proportionate and have a nexus to the actual cost of the service for which the fee is imposed. ALL OTHER SECTIONS SHALL REMAIN UNCHANGED ADOPTED by the Hastings City Council on this 20th day of June 2005. Michael D. Werner, Mayor ATTEST: Melanie Mesko Lee, City Clerk Memo VIII-B-l To: Mayor Werner and City Council From: John Hinzman, Planning Director Date: June 20, 2005 Subject: 2nd Reading\Ordinance Amendment - Ordinance Amendment #2005-32 - Fee Schedule REQUEST Please see the Public Hearing Staff Report for further information. Variance - 947 W 14th Street City Council Memo - June 20, 2005 VIlL-B_!age 1 Memo To: Mayor Werner and City Council From: Cecily Schrader, Planning Intern Date: June 20, 2005 Subject: Resolution - James McNamara - Variance #2005-40 to vary from the garage setback requirement and to enlarge a non-conforming structure to construct a garage addition at 947 West 14th Street. REQUEST James McNamara seeks a 17'3" variance to the 20' sideyard setback requirement for garages facing the street/alley right of way as well as a variance to enlarge a non- conforming structure (garage) at 947 West 14th Street. Mr. McNamara proposes to 4 construct a 12' x 24' workshop addition onto the existing 24' x 24' garage. RECOMMENDATION The Planning Commission reviewed this item at their June 13th meeting. The Commission voted 5-0 to recommend approval of the variance subject to the conditions of the attached resolution. No one from the public spoke for or against the item at the meeting. Planning Commission discussion focused on the wall height of the addition to ensure conformity with the existing garage and home. Staff recommends approval of the attached resolution. The existing garage appears to have been constructed shortly after the home in 1966. The City did not have any building permit requirements for garages at that time. Because the addition would not infringe further upon the setback requirement than the existing garage, Staff is recommending approval. ATTACHMENTS . Resolution . Site Plan . Location Map . Application Variance - 947 W 14th Street City Council Memo - June 20, 2005 Page 2 BACKGROUND INFORMATION Comprehensive Plan Classification The use conforms to the 2020 Comprehensive Plan. The property is designated U-I - Urban Residential. Zoning Classification The subject property is zoned R-1 - Low Density Residential. Garages are a permitted use in the R-1 District. Adjacent Zoning and Land Use The following land uses abut the property: North Existina Use 14th Street West Single Family Home Single Family Home Single Family Home Prairie Street Single Family Home Zonina Comp Plan Direction East South West R-1 - Low Dens Res. R-1 - Low Dens Res. R-1 - Low Dens Res. U-I - Urb Res. U-I - Urb Res. U-I- Urb Res. R-1 - Low Dens Res. U-I - Urb Res. Existing Condition The proposed site is level - there are no mature trees or plantings that will need to be removed to construct the addition. VARIANCE REVIEW Minimum Setback Requirements Garages facing the street/alley right of way shall be setback at least 20 feet Review Criteria The following criteria have been used as findings of fact in granting variances to zoning provisions: A. That special conditions and circumstances exist which are peculiar to the land, structure, or building involved and which are not applicable to other lands, structures, or buildings in the same district. B. The literal interpretation of the City Code would deprive the applicants of rights commonly enjoyed by other properties in the same district under the terms of Variance - 947 W 14th Street City Council Memo - June 20, 2005 Page 3 Chapter 10. C. That the special conditions and circumstances do not result from actions of the applicant. D. That granting the variance requested will not confer on the applicant any special privilege that is denied by Chapter 10 to other lands, structures, or buildings in the same district. No non-conforming use of neighboring lands, structures, or buildings in the same district, and no permitted or nonconforming use of lands, or buildings in other districts shall be considered grounds for the issuance of a variance. Notification of Adjoining Property Owners Notification was sent to adjoining property owners. No comments have been received at this time. HASTINGS CITY COUNCIL RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HASTINGS APPROVING A VARIANCE TO THE DISTRICT LOT STANDARDS ORDINANCE FOR JAMES MCNAMARA TO CONSTRUCT AN ADDITION TO HIS GARAGE AT 947 W 14TH ST, HASTINGS, MINNESOTA Council member Resolution and moved its adoption: introduced the following WHEREAS, James McNamara has initiated consideration ot a variance to the 20' minimum setback requirement for a garage facing the right-of-way as stipulated in Hastings City Code, chapter 10.26. WHEREAS, the property is located at 947 W 14th St, legally described as follows: Lot 12, Block 4, Pine Terrace, Dakota County, Minnesota WHEREAS, on June 13th, 2005, a review of this variance was held before the Planning Commission of the City ot Hastings, and NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HASTINGS AS FOLLOWS: That the request to vary from Section 10.26 Residential District Lot Regulations and Section 10.06 Subd. 4 Non-Conforming Structures is hereby approved, with the following conditions: 1) A building permit is required prior to construction of the addition. 2) The driveway opening shall not exceed 24' at the property line per City Code. 3) The garage shall not be used for a home occupation without approval of a special use permit. 4) Approval is subject to a one year Sunset Clause; if significant progress is not made towards construction of the proposal within one year of City Council approval, the approval is null and void. This variance is based on the following findings of fact: B. The literal interpretation of the City Code would deprive the applicants of rights commonly enjoyed by other properties in the same district under the terms of Chapter 10. 4 C. That the special conditions and circumstances do not result from actions of the applicant. The garage appears to have been constructed before building permit requirements. D. That granting the variance requested will not confer on the applicant any special privilege that is denied by Chapter 10 to other lands, structures, or buildings in the same district. No non-conforming use of neighboring lands, structures, or buildings in the same district, and no permitted or nonconforming use of lands, or buildings in other districts shall be considered grounds for the issuance of a variance. Council member moved a second to this resolution, and upon being put to a vote it was unanimously adopted by all Council members present. Adopted by the Hastings City Council on June 20th, 2005 by the following vote: Ayes: Nays: Absent: ATTEST: Michael D. Werner, Mayor Melanie Mesko Lee, City Clerk (City Seal) 4 I HEREBY CERTIFY that the above is a true and correct copy of resolution presented to and adopted by the City of Hastings, County of Dakota, Minnesota, on the 20tti day of June, 2005, as disclosed by the records of the City of Hastings on file and of record in the office. Melanie Mesko Le.e, City Clerk (SEAL) This instrument drafted by: City of Hastings 101 4th S1. East Hastings, MN 55033 rI . I I 0'" . I i:J- . ~I" s: r ~ - en CD ~ .. (I) ~ r ..d c: o <::; ;:, ~ ~. ; :J Z N o o tT1 01 o ::.~~:.:.:.:. r ~ ;;tI m CD a g 5. <C ~ c. a: CD !II !II 5' :J ~ C. G')<D D)~ .......... D)..lI. CC~ CD.... ::J'" ~(I) c.==- -.CD ~CD 0.... ~:E / '~-- 4 .~ V) ~ \4( '""'- JKst . /4~ , ) / I I I t r r .1 t j-<:. z...l:::1 P[4:PFt9'sep 1\ I " vJa, ~J<. S u"f t' 2,; 203 . . 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LAND USE APPLICATION - CITY OF HASTINGS PLANNING DEPT 1014th St E, Hastings, MN 55033 - Phone: 651.480.2350 - Fax: 651.437.7082 Address of Property: 9 tj 7 I.J e.$ -r / ~ _ ~ { Legal Description of Property: Applicant Name:~~ e..s M"J)l1Mfl~ Address: 9t(7 0 __ ~~7--r Phone: (p.s-/ -VJ") - g- ?VJ> Fax: Emai1: Property Owner: Address: 5J)Me Phone: Fax: Email: . Description of Request: L)A- f~jfH!J~ e , -,;; ked>u ,'re. eJ) ,SPTf<A~K r::-ol<... ~~D -e P,tCPt1 r() ~-rl/. L-J~ p I I ( A.Db iT1<?JJ Te> b-T1Sn~J 61.'Y"jf:) If requesting site plan review of multi-family units (three or more attached), are the units intended to be for sale or rental units? 4 Check Applicable Line(s) Rezone ___ Final Plat ~ Variance Vacation House Move Prelim Plat Site Plan $500 $600 $250 $400 $500 $500 + escrow $500 + escrow Please Note! All Fees and Escrows are due at time of application. Minor Subdivision $500 Special Use Permit $500 Comp Plan Amend. $500 Lot Split/Lot Line Adj. $50 Annexation $500 plus legal expenses EA W $500 plus $1,000 escrow Please see reverse side for escrow amounts required. Total Amount Due: $ 2-SO ' 00 Make Checks payable to City of Hastings. ease ensure that all copies of required documents e attached. See reverse side of this ap Hcation for information. -b-~ ~'0-~ ~~ D~ "7 iY e...,S. H c..V4 6--\.0, ;u:~ - o~ JJ ~ Applicant Name and Title - Please Print OFFICIAL USE ON11u' File # '1CJ.::;J0 .- Rec'd By: ~ Fee Paid: 0( <.0 {OS Receipt # --I I, Owner Name - Please Print Date Rec'd: Gc>1<L;,{~ App. Complete 03/28/05 "" : Memo VIII -B-3 To: Mayor Werner and City Council From: Kris Jenson, Associate Planner Date: June 20, 2005 Subject: Resolution - Hastings Ford - Site Plan Review #2005-39 to erect a storage building at Hastings Ford, located at 3625 Vermillion St. REQUEST Doug Erickson, on behalf of Hastings Ford, seeks a site plan approval to construct a 40' x 60' metal pole building. On April 4, 2005, the City Council approved a variance to the Architectural Standards Ordinance for this building. RECOMMENDATION The Planning Commission reviewed this item at their June 13th meeting. The Commission voted 5-0 to recommend approval. Staff recommends approval of the site plan. The building will be used to store maintenance equipment for the site. ATTACHMENTS . Location Map . Site Plan . Area Photos . Architectural Standards . Application BACKGROUND INFORMATION Comprehensive Plan Classification The use conforms to the 2020 Comprehensive Plan. The property is designated C Commercial. Zoning Classification The subject property is zoned C-2 Highway Auto-Specialized Commerce. Auto dealerships are a permitted use in the C-2 District. Adjacent Zoning and Land Use The following land uses abut the property: Direction Existina Use Zonina Comp Plan North Single Family Home C-2 Hwy Auto Comm C - Comm East Twin Homes R-3 Med High Dens Res U-II Urb Res South 36th Street Twin Homes R-3 Med High Dens Res U-II Urb Res West Vermillion St (Hwy 61) Single Family Home R-3 Med High Dens Res U-II Urb Res Existing Condition The existing site contains an auto dealership and parking areas. The proposed area for the storage structure is vacant, relatively flat. Pictures of two other large buildings in the area as well as the proposed location of the structure are enclosed. In spring 2002, an addition for the primary structure was approved by the City Council. The Fire Marshall has indicated that a final fire inspection has not yet completed. SITE PLAN REVIEW Proposed Building Setbacks The proposed building setbacks are acceptable. The building would be constructed 30' from the north property line and 40' from the proposed east property line (100' to the current property line). The East 60' of the property is being preserved as a future ROW corridor for a 'backage' road to the County Crossroads Area. The Planning Committee of the City Council has directed the Public Works Department to start the process to obtain the land for that right of way. Vehicular Access and Circulation Access to the building will be from the South and West sides. The building is being placed in the Northeast corner of the existing parking lot, so hardsurfaced areas to those access points already exist. Some parking spaces in the area will be lost, but Staff feels the loss is negligible. Revised striping in the area will need to be done to prevent parking in the access drives for the building. Grading & Drainage Tom Montgomery, Public Works Director, has stated that no grading plans will be required as the building is being built on existing hard-surfaced area. Landscaping As a verbal condition of the variance approval, Mr. Erickson agreed to plant screening trees on the north and east sides of the proposed building to help buffer their view to the residential areas in those directions. Seven trees are shown on the north and east sides of the proposed building, and Mr. Erickson intends to plant Colorado Blue Spruce at a minimum planting size of 6' to 8' in height. An escrow account will be required to be established to ensure completion of outstanding site improvements, including landscaping prior to certificate of occupancy. Signage Signage is indicated on the building. This review does not address signage, and a separate permit will need to be applied for prior to any sign age being placed on the building. HASTINGS CITY COUNCil RESOLUTION NO. 06- -05 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HASTINGS APPROVING THE ADDITION OF A STORAGE BUilDING AT HASTINGS FORD, 3625 VERMilLION STREET, HASTINGS, MN Councilmember adoption: introduced the following Resolution and moved its WHEREAS, Doug Erickson has petitioned for approval to construct a 40' by 60' storage building on property legally described as the following: The West 758.00 feet of the Northwest Quarter of Section 3, Township 114 N., Range 17 W., Dakota County Minnesota, lying east of the centerline of State Trunk Highway No. 61 and lying north of the south 487.85 feet of said Northwest Quarter and lying south of the following described line: Commencing at the northwest corner of said Northwest Quarter, thence East, bearing assumed, along the north line of said Northwest Quarter, a distance of 576.12 feet; thence South a distance of 1494.50 feet; thence South 0 degrees 04 minutes 09 seconds East a distance of 230.00 feet; thence North 89 degrees 55 minutes 51 seconds East a distance of 174.82 feet to the intersection with the east line of the West 758.00 feet of said Northwest Quarter, said point being the point of beginning of the line to be described; thence South 89 degrees 55 minutes 51 seconds West a distance of 727.65 feet to the intersection with the center line of State Trunk Highway No. 61 and there terminating, Dakota County, Minnesota, according to the Government Survey thereof, together with a non-exclusive easement for ingress and egress over and across the following property: the North 60 feet of the South 487.85 feet of the West 758.00 feet of the Northwest ~ of Section 3, Township 114, Range 17. Containing 6.78 acres, more or less. The property is commonly known as 3625 Vermillion Street. WHEREAS, on June 13, 2005, a review was conducted before the Planning Commission of the City of Hastings, as required by state law, city charter and city ordinance; and NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HASTINGS AS FOLLOWS: That the site plan for 3625 Vermillion St to place an accessory storage building on the site is hereby approved, subject to the following conditions: 1) An escrow account must be established to ensure completion of outstanding site improvements, including landscaping prior to certificate of occupancy. 2) All parking and drive aisle areas shall be constructed to City standards including bituminous surfacing and concrete curb and gutter. 3) All disturbed areas on this property shall be stabilized with rooting vegetative cover to eliminate erosion problems. 4) The disturbed areas of the site shall be maintained to the requirements of the City's property maintenance ordinance. 5) That landscaping on the site will consist of at least seven Colorado Blue Spruce trees as detailed in the Council Staff Report. 6) Final approval of the development grading and utility plans by the City of Hastings. The applicant shall be liable for any costs involved in consultant review of the plans. 7) Lighting must incorporate cut-off shields and be directed onto parking lot areas. 8) Submission of an electronic copy of all plan sets (TIF, PDF, or similar format) prior to issuance of certificate of occupancy. 9) Approval is subject to a one year Sunset Clause; if significant progress is not made towards construction of the proposal within one year of City Council approval, the approval is null and void. Council member moved a second to this resolution and upon being put to a vote adopted by all present. Adopted this 20th day of June, 2005. Ayes: Nays: Absent: ATTEST: Michael D. Werner, Mayor Melanie Mesko Lee, City Clerk I HEREBY CERTIFY that the above is a true and correct copy of resolution presented to and adopted by the City of Hastings, County of Dakota, Minnesota, on the _ day of , 2005, as disclosed by the records of the City of Hastings on file and of record in the office. Melanie Mesko Lee, City Clerk (SEAL) This instrument drafted by: City of Hastings (KKJ) 101 4th St. East Hastings, MN 55033 4 C) c ~ .- LO z.~ "C"C 0 0 c '-:: C\I 0 O:s +=- 'U II) CO U.m CJ) II) en C .!: (II 0 <1> :s! u Q) Q) 0 g'~ 'S <U e C ~ ...J 0> 0 <U Q) <1> m a:: a. :J - .- 0 ., en ... --.J In In '.'0 Q) I. ea In - J m J: CD C (J a. ' ,~ (J m '" ( 5 <( ~ 4 I >I - . . . ..... 4 tI ~ i:I ' 1 )~ s! ..........."-..i !II . b ~ b . ~ ~ ~I ~ . . ~ .. too i !Y Ie .. ... f! !II: too B~ .. lit .t:: I - ( ~ ! t, I 81 i ;~ I II ! l II I ~ ' j . t I d '" ....!I..... . i ! LI j L_. ,!!I l .S ==.;t !j !~r ~ ~ II ro igf !!J O>+- C C C 0 "0 .c -- Q) - '(i) ..... +- "0 E 01{) .- 0'- = > u...~:JQ)IQ) (/)c.o(/)= ..... O>O"Oo~1{) J;Q.Q)Q)Q)8 -gQ)O~ON :r: :!::: Q.'o 0 >- U)o U)o Q. ci1S ~ 4 ~ "5 CI C :2 :; .a CI C 'CO 0;- ~!CI 'E~~ ~E_ "C=>< Ca... '" E c .><00 -g~~ ~ ~ ai f;j . "SOa.E ~~~~~ ~::J~tJ~ i58':~c5j "C....8o ~~ [J!!~ i o a. ClC_ COC :25~ :;-m ~~.. liio~ 'a -5.. c u "'-.::~'C f 8.~ : · "'&. ~li 2 = 8. a. a. =e~~ :J: a.", '" --~-~d~ '~, m._._._.~=.~.~~<_~._._._._._, ~_._, 0 ~ , ~ t ~~~; b"~ 0 .~ I'. -~~-. ..1 ~II ,;!' ~;r i.: L. !~. ~; ! ~i . ~~J ~~:1_._._,_._._! . ------; -- ~ '''~'--H -~l~ .0-.01 i 1. .(.., ul ~~ --1.__ ---~.- . ~ r I t !~~I b R, . ~! . :,'1,' b H .~~ !..i. :~~ :..,,, .;I' ! ~-,".r. ~""y/ 1 ~ ~I?i h '.-i i ~'a! ~ ..~ ~ir,cc ~III ~~~ _~I;) ~: ;~~-- -- , ~u ./( FROM FAX NO. :16514374682 Jun. 06 2005 03:10PM P2 LAND USE APPLICATION - CITY OF HASTINGS PLANNING DEPT 101 4th St H, Hastings, MN 55033 - Phone: 651.480.2350 - Fax: 651.437.7082 Address of Property: J1;_Z6"' U t~/t..-t.~<!)~ ,-.;>7:-. Legal Description of Property: fj D if / 9 60 '3 ~C')[) 2-6.1:1l.. (f)LnLt~ l ;;;"2h~) Applicant Name: .1JM"6 L- L.. C.-- Property Owner: Address: .3.$2 <;- IlJ...I4-11 /~/<>>v ~ Address: ___..______,__ .;!b1g..LJl t.s. , J-1'l ~1~..~_..___._ Phone: ~ ) / - :y 3 Z..:.fIE,.J ~D Phone: Fax: -6..;1...: ~~)- 'I.'? 1'0 Fax: Email: dc:>/i;cJ<507-J /@ W//lte/'IJ.er-- \':Oa1Email:_ Description of Request: f?". (fJJ:l f,~.(.e 7:.. fY)a-t9-t.. ~ ;>-1) ~ E LJt.U c./)) ),R:;. .__.....~.._..._.._,.............._"""'.............................._--...._...~.._- ---...................,......--........ If req~esting site plan review of multi~falT\ily units (three or more attached), are the units intended to be for sale or rental units? Check Applicable Line(s) Rezone $500 Final Plat $600 Variance $250 Vacation $400 House Move $500 Prelim Plat $500 + escrow X Site ,Plan $500 + escrow Please Note! AU Fees and Escrows are due at time of application. Minor Subdivision $500 Special Use Permit $500 Comp Plan Amend. $500 Lot Split/Lot Line Adj. $50 Annexation $500 plus legal expenses EA W $500 plus $1,000 escrow Please see reverse side for escrow amounts required. It. l. ~CP..6 JJl ) oS ~. g1r~e..1 Total Amount Due: $ _,I , Make Checks payable to aty of Hastings. Please ens that all copies of required documents are attache - See reverse side of this applic i I or infonnation. " f)uJd c. tf~_6/~~ ~_., t' r :At, ~" . CiS- Date 0 er Signature J)~ l.LC. - \[J o-u t.. Lfi~ t:~ C ~c:t..) //14 6< . Owner Name - Please Print Date ~"'J4$ Ap~. Complete =r_ plicant Signature l P.I c,f.~oLJ Applicant Name and Title - Please Print omCIA!!LE. ONLY ~ Pilet I :V~- :z>_ Rec'dBY'~__ Pea Paid: Receipt 1# 03/28/05 Memo VIII-B-4 To: Mayor Werner and City Council From: John Hinzman, Planning Director Date: June 20, 2005 Subject: Resolution - Special Use Permit\Site Plan #2005-23 - Construction of a fJoodwall - 2005 Vermillion Street - SACC Group (ConAgra). REQUEST SACC Group on behalf of ConAgra seeks the following approvals to construct a 110 foot wide, 40 foot high retaining wall adjacent to the existing mill on the north bank of the Vermillion River at 2005 Vermillion Streetf(: ;' 1) Special Use Permit to place a fJoodwall within the Floodway and Flood Fringe Zone of the Vermillion River per City Code Chapter 13 2) Site Plan Review RECOMMENDATION The Planning Commission voted 5-0 to recommend approval the Special Use Permit, and 4-1 (Truax dissenting) to recommend approval of the Site Plan at the June 13, 2005 meeting. No one from the public spoke for or against the request at the meeting. Planning Commissioners discussed fencing and appearance of the wall; should the concrete be tinted or not. Please see the attached minutes for further information. ATTACHMENTS · Resolution - Special Use Permit · Resolution - Site Plan · Location Map · Site Pictures · Wall Plans · Formed Concrete & Concrete Block Pictures · Planning Commission Minutes - June 13, 2005 · Site History · Application Cor Agra SUP\Site Plan #2005-23- 2005 Vermillion Street City Council Memo - June 20, 2005 Page 2 BACKGROUND Floodplain Regulations Site development is regulated by Chapter 13, Flood Plain Regul~tions of the City Code. The subject site is defined as being within both the "Flood Plain" (adjacent to the river bed) and "Flood Fringe" (areas above the river bed to the 100 year flood level) Comprehensive Plan Classification The property is guided Floodway in the Comprehensive Plan. Zoning Classification The property is zoned F-W - Floodway. Floodwalls are termed a Special Use within the Floodway District. Existing Condition ,_ I,'; The existing site is experiencing significant rock and bank erosion that may compromise mill buildings. The proposed wall would fill in an area of the rock ledge: that has eroded in close proximity to the mill buildings. The site is located below the falls directly across from the Vermillion Falls Park observation area. Proposed Condition SACC group proposes to construct a 40 foot high, 110 foot wide floodwall. The bottom 20 feet of the wall would be constructed of poured concrete (utilizing concrete forms to give a textured block appearance). The upper portion of the wall would be constructed of 2' x 2' x 6' concrete blocks (incorporating a flagstone pattern). The area between the wall and the rock ledge would be filled and compacted. Please see the attached exhibits for further information. Adjacent Zoning and Land Use The following land uses abut the site: Direction North East South Existina Use ConAgra Mill Vermillion River Bottoms Vermillion River Vermillion Falls Park Vermillion Falls Zonina 1-1 Industrial Park FW - Floodway Comp Plan I - Industrial F - Floodway P - Public P - Public West PI - Public Institution PI - Public Institution History Attached is a brief history of the site, developed by City of Hastings Pioneer Room curator, Cindy Smith. The site has been used as a mill since 1853. Buildings on the site range from the 1860's to 1980. ConAgra SUP\Site Plan #2005-23- 2005 Vermillion Street City Council Memo - June 20, 2005 Page 3 SPECIAL USE PERMIT REVIEW Flood Plain Ordinance City Code Chapter 13 - Flood Plain regulates the placement of fill and structures within the Floodway and Flood Fringe Districts as identified by the Federal Insurance Agency of the Federal Emergency Management Agency (FEMA). The subject area is identified as being within both the "Floodway District" and "Flood Fringe District" of the FEMA study. A Special Use permit is required to place structures and fill. Review Criteria Section 13.10, Subd. 5 regulate the special use permit process including necessary background information and factors upon which decision shall be made, including: · The danger of life and property due to increased flood heights or velocities caused by encroachments. · The danger that materials maybe swept onto other lands or downstream to the injury of others or they may block bridges, culverts or other hydraulic structures. · The proposed water supply and sanitation systems and the ability of these systems to prevent disease, contamination, and unsanitary conditions. · The susceptibility of the proposed facility and its contents to flood damage and the effect of such damage on the individual owner. · The importance of the services provided by the proposed facility to the community. · The requirements of the facility for a waterfront location. · The availability of alternative locations not subject to flooding for the proposed use. · The compatibility of the proposed use with existing development and development anticipated in the foreseeable future. · The relationship of the proposed use to the comprehensive plan and flood plain management program for the area. · The safety of access to the property in times of flood for ordinary and emergency ConAgra SUP\Site Plan #2005-23- 2005 Vermillion Street City Council Memo - June 20, 2005 Page 4 vehicles. · The expected heights, velocity, duration, rate or rise, and sediment transport of the flood water expected at the site. · Such other factors which are relevant to the purpose of this Ordinance. Engineering Review Plans for the floodwall have been reviewed and modified to meet the requirements of the City's consultant engineer, John Stewart. The plans appear to meet Mr. Stewart's approval, subject to final review of the structural engineer. Army Corps of Engineers Review SACC group has discussed the floodwall plans with the Army Corps of Engineers. The Corps has stated that the proposed changes should not effect flooding in the area because of the large drop in elevation of the falls, and the flood control channel upstream. . - "' SITE PLAN REVIEW Analysis · The wall would be located in a very prominent area, directly across from the Vermillion Falls Park Observation Area. Careful attention is needed to ensure compatibility with the design and form of the adjacent historic mill buildings. · The wall would extend approximately 40 feet of the 75 foot distance between the river and top of the rock ledge. · The existing site is highly eroded and contains 1-2 mature deciduous trees · The poured concrete wall section would utilize textured forms to give the appearance of block. · The individual concrete block units and flagstone pattern will help break up the massing of the wall. · The color of both the concrete block and poured concrete should be should be consistent with the adjacent mill buildings. · Fire Marshall, Mike Schutt has requested that the wall incorporate anchor points for use by emergency services personal in reaching the river bottom. HASTINGS CITY COUNCIL RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HASTINGS APPROVING A SPECIAL USE PERMIT TO CONSTRUCT A FLOODW ALL WITHIN THE FLOODW AY AND FLOOD FRINGE ZONE OF THE VERMILLION RIVER AT CONAGRA MILL, 2005 VERMILLION STREET, DAKOTA COUNTY, MINNESOTA Council member moved its adoption: introduced the following Resolution and WHEREAS, SACC Group on behalf of ConAgra has petitioned for Special Use Pennit approval to construct a 40 foot high by 110 foot wide flood wall adjacent to the north bank of the Vennillion at 2005 Vennillion Street, legally described as follows: AUDITORS SUBDNISION NO 21 Lot 2; except that part lying south ofthe south bank of the Vennillion River. WHEREAS, on June 13, 2005, a public hearing was conducted before the Planning Commission of the City of Hastings, as required by state law, city charter and city ordinance; and WHEREAS, The Planning Commission of the City of Hastings recommended approval ofthe special use pennit subject to the conditions ofthis resolution. NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HASTINGS AS FOLLOWS: That the City Council hereby approves the special use pennit as presented to the City Council subject to the following conditions: 1) Adherence to Chapter 13 - Floodplain Regulations of the City Code, including, but not limited to the conditions included below. 2) Fill shall be property compacted and the slopes shall be properly protected by the use of riprap, vegetative cover or other acceptable method. 3) Floodplain development shall not adversely affect the hydraulic capacity of the channel and adjoining flood plain of any tributary watercourse or drainage system where a floodway or other encroachment limit has not been specified on the Zoning Map. 4) Approval of the plans by the Public Works director and reimbursement of any review fees by the City's consultant engineer. 5) The applicant shall be responsible for obtaining any additional. State and Federal pennits relating to the floodplain fill. 6) Approval is subject to a one year sunset clause. Approval is null and void if significant work has not commenced within one year of City Council Approval. BE IT FURTHER RESOLVED, the following: 1. A copy of this resolution shall be filed with the Dakota County Recorder's Office by the Hastings City Clerk. Council member vote adopted by present. moved a second to this resolution and upon being put to a Ayes: _ Nays: _ Absent: ATTEST: Michael D. Werner, Mayor Melanie Mesko Lee City Clerk I HEREBY CERTIFY that the above is a true and correct copy of resolution presented to and adopted by the City of Hastings, County of Dakota, Minnesota, on the 20th day of June 2005, as disclosed by the records of the City of Hastings on file and of record in the office. Melanie Mesko Lee City Clerk ( SEAL) This instrument drafted by: City of Hastings (JWH) 101 4th St. East Hastings, MN 55033 HASTINGS CITY COUNCIL RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HASTINGS GRANTING SITE PLAN APPROVAL TO CONSTRUCT A FLOODW ALL WITHIN THE FLOODW AY AND FLOOD FRINGE ZONE OF THE VERMILLION RIVER AT CONAGRA MILL, 2005 VERMILLION STREET, DAKOTA COUNTY, MINNESOTA Council member moved its adoption: introduced the following Resolution and WHEREAS, SACC Group on behalf of ConAgra has petitioned for Site Plan approval to construct a 40 foot high by 110 foot wide flood wall adjacent to the north bank of the Vermillion at 2005 Vermillion Street, legally described as follows: AUDITORS SUBDIVISION NO 21 Lot 2; except that part lying south ofthe south bank of the Vermillion River. WHEREAS, on June 13,2005, review was conducted before the Planning Commission of the City of Hastings, as required by state law, city charter and city ordinance; and WHEREAS, The Planning Commission of the City of Hastings recommended approval of the site plan subject to the conditions ofthis resolution. NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HASTINGS AS FOLLOWS: That the City Council hereby approves the site plan as presented to the City Council subject to the following conditions: I) Approval of a Special Use Pennit for placement of structures and fill within the Floodway and Flood Fringe. 2) City staff should work with ConAgra and their consultant to ensure that the wall color will be compatible with the surrounding area. 3) Work with the Fire Department to incorporate anchor points for emergency personal use. 4) All disturbed areas on this property shall be stabilized with rooting vegetative cover to eliminate erosion problems. 5) The disturbed areas of the site shall be maintained to the requirements of the City's property maintenance ordinance. 6) Final approval of the development grading and utility plans by the City of Hastings. The applicant shall be liable for any costs involved in consultant review of the plans. 7) Submission of an electronic copy of all plan sets (TIF, PDF, or similar fonnat) prior to issuance of certificate of occupancy. 8) Approval is subj ect to a one year Sunset Clause; if significant progress is not made towards construction of the proposal within one year of City Council approval, the approval is null and void. BE IT FURTHER RESOLVED, the following: 1. A copy of this resolution shall be filed with the Dakota County Recorder's Office by the Hastings City Clerk. Council member vote adopted by _ present. moved a second to this resolution and upon being put to a Ayes: _ Nays: _ Absent: ATTEST: Michael D. Werner, Mayor Melanie Mesko Lee City Clerk I HEREBY CERTIFY that the above is a true and correct copy of resolution presented to and adopted by the City of Hastings, County of Dakota, Minnesota, on the 20th day of June 2005, as disclosed by the records ofthe City of Hastings on file and of record in the office. Melanie Mesko Lee City Clerk ( SEAL) This instrument drafted by: City of Hastings (JWH) 101 4th St. East Hastings, MN 55033 . -,.".._- . -~ ,.-...- I . ~I" r s: Q) "'C o Q) ... CD r- eI> ~ ~ ~ CO a ~ c: CD *' en 5' ::J ~ a. 0;;; . en c.... ;:;: c::: ~ ~ ffi i ~.z i tr1 o o ::Scn >> CCo iJo ::!!C) Oa Oc c."C i - - PfO[>oSeJ 1Na.1I SIte. - Vie~d -fr()N\ Ver1Yl,',IIdlJ {T.,llj OlJer L~()IC. " '" Ii' ,..... ,..... ~ 0 .!!! .!!! a: z N 0 0 0 ~ d.. a: f- .J w ,tl 0 0 '" ....J N I;j ; .. 0 ; .. 0 ; .. w ~ l '" '" ~ .... .... U ~ ~ a:: ~Ic~ ,9l ~lcl ~Ic~ z "- ~ w z !i ~ ,61 w 0 !I~ a: <l. !ili1 ~ w w 0 ~/ f- "- ~ W W . ~ .,~ '" ~ . a: ~ I ~..... I i2 u ~.".. w ;t: w U ....J > ....... 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Vice Chair Hollenbeck opened the public hearing at 7:06 pm. Paolo Sacchetti from SACC Group spoke on behalf of the applicant. He commented that the project is already over budget since the City's consultant engineer, John Stewart, requested a poured concrete wall instead of the modular block design that SACC Group had originally proposed. He also expressed concern about the additional cost that would result from the conditions for approval listed in the Staff report, including tinting the wall, installing a fence at the top of the wall and incorporating anchor points for use by emergency personnel. He stated that the concrete gray of the wall without tinting should blend into the surrounding area and would weather with time. He also questioned the value of installing a fence at the top of the wall since the ridge area is not accessible to the public. He also asked where such a fence would be located. He commented that the anchor points would impose an additional cost on the project that was unreasonable. Commissioner McInnis asked if there is currently a barrier at the top of the wall. He also asked why a fence would be needed in the area. Director Hinzman commented that the ridge area does not have a fence at this time. He stated that the fence installation was included in the Staff's conditions for approval because there is a significant drop-off into the river from the ridge that constitutes a public safety concern. Mr. Sacchetti stated that there is a six foot drop at the top of the ridge and that ConAgra installed a handrail and posts along the ridge for employee safety. He reiterated that there is no public access to the ridge area. Commissioner McInnis asked about the tinting of the concrete. He acknowledged that it would be difficult for the color of the concrete wall to be consistent with the existing building and asked if it was possible to incorporate different shades of grey into the retaining wall. Mr. Sacchetti commented that the concrete wall will weather and darken with time. He stated that without tinting, the wall will have a grey undertone which will blend in fairly well with the existing building. He reiterated that the cost of tinting is prohibitive. Commissioner McInnis asked if the tinting process would seal or protect the wall ill some manner. Mr. Sacchetti replied that the tinting process would not protect the wall. He stated that the tinting is simply a staining process. Director Hinzman clarified that the conditions of approval suggested by Staff do not mandate a tinting process. Staff simply wants to ensure that there is some degree of consistency between the existing buildings and the wall. Staff would recommend approval as long as the wall is within the general color scheme of the existing building. Mr. Sacchetti commented that the form liner without tinting will suffice if all that is needed is consistency with the existing building. Commissioner McInnis asked about the intent of the anchor points. Mr. Sacchetti replied that the anchor points would be used to attach a rope and rappel down to the river to save people in danger. He also commented that the anchor points could potentially be a liability for ConAgra if they were to fail during a rescue. He reiterated that the anchor points would impose an additional cost on the project. Commissioner McInnis asked if the City Attorney could work with ConAgra to resolve any liability issues associated with the anchor points. He added that life should not be undermined by the cost of installing the anchor points. He then proposed a motion to approve the Special Use Permit without requiring tinting or installing a fence, and to approve the Site Plan with the caveat that the City Attorney work with ConAgra on the installation of the anchor points. Commissioner Twedt commented that the colors of the wall are not his primary concern, but that he does want the wall to blend in with the surrounding area. Mr. Sacchetti stated that the form liner without tinting would achieve that goal. The plant manager at ConAgra spoke on behalf of the applicant regarding the anchor points. He stated that 20-30 trucks make deliveries at the plant every day, and that this traffic would interfere with any rescue attempts. He added that no record exists that the Fire Department has ever rappelled from the ConAgra side of the river to make a rescue. He also stated that the anchor points are quite expensive for something that would be used rarely, if at all. Hearing no further comments, the public hearing was closed at 7:28pm. Commissioner Truax stated that tinting the wall is important because of the nature path located directly across the river from the location of the proposed wall. He stated that it is important to blend the color of the wall with the natural area rather than with the existing building. Planning Commission Action: Commissioner McInnis moved and Commissioner Zeyen seconded the motion to recommend approval of the Special Use Permit for the construction of a flood wall at ConAgra to the City Council with the following conditions: 1) Adherence to Chapter 13 - Floodplain Regulations of the City Code, including, but not limited to the conditions included below. 2) Fill shall be propF;rly compacted and the slopes shall be properly protected by the use of rir:-'rap, vegetative cover or other acceptable method. 3) Floodplain development shall not adversely affect the hydraulic capacity of the channel and adjoining flood plain of any tributary watercourse or drainage system where a floodway or other encroachment limit has not been specified on the Zoning Map. 4) Approval of the plans by the Public Works Director and reimbursement of any review fees by the City's consultant engineer. 5) The applicant shall be responsible for obtaining any additional State and Federal permits relating to the floodplain fill. 6) Approval is subject to a one year sunset clause. Approval is null and void if significant work has not commenced within one year of City Council approval. Upon vote taken: Ayes: 5, Nays: O. Motion passed. Planning Commission Action: Commissioner McInnis moved and Commissioner Twedt seconded the motion to recommend approval of the Site Plan for construction of a flood wall at ConAgra to the City Council with the following conditions: 1) Approval of a Special Use Permit for placement of structures and fill within the Floodway and Flood Fringe. 2) City Staff should work with ConAgra and their consultant to ensure that the wall color will be compatible with the surrounding area. 3) Work with the Fire Department and the City Attorney to incorporate anchor points for emergency personnel use. 4) AIl disturbed areas on the property shall be stabilized with rooting vegetative cover to eliminate erosion problems. 5) The disturbed areas of the site shall be maintained to the requirements of the City's property maintenance ordinance. 6) Final approval of the development grading and utility plans by the City of Hastings. The applicant shall be liable for any costs involved in consultant review of the plans. 7) Submission of an electronic copy of all plan sets (TIF, PDF, or similar format) prior to issuance of certificate of occupancy. 8) Approval is subject to a one year sunset clause. Approval is null and void if significant work has not commenced within one year of City Council approval. Upon vote taken: Ayes: 4, Nays: 1, Truax dissenting. Motion passed. A BRIEF HISTORY OF MilLING AT VERMilLION FAllS, HASTINGS When Harrison Graham built his wood frame mill by the Vermillion Falls in 1853, little did he know he was starting an industry that would continue for over 150 years. By January 1856 Graham had sold the mill to William G. LeDuc who immediately began rebuilding the crude wooden mill with a more permanent structure. LeDuc built a building with a stone foundation (stone taken from near the site) and a wooden frame structure above. A pen and ink drawing (attached illustration) done by Alice LeDuc shows how the structure would have looked during her father's tenure. In 1860 LeDuc sold the mill to the Harrison Brothers who in turn sold it to Stephen Gardner Sr. in 1863. Mr. Gardner built on a stone addition (60' X 80') with 2 basements and 4 stories above shown in Photo 2. This addition to the mill, using limestone quarried from limestone bluffs just below the falls, used both water and steam power. By 1865 one part of the stone building had reached 5 stories. Mr. Gardner was an unusual man; he was justifiably proud of his modern mill and his exceptionally fine, top priced product. He had an open door policy for visitors: you were welcome to come down to see his mill, look at his machinery and see the beautiful location. People took him up on his offer and some of them particularly took note of his machinery innovations (which were not patented). Early photos show people traveling to the Falls in horse and buggy, staying to picnic and fish. The area just upstream from the Falls was also a local swimming hole (which necessitated stringing a rope across the river slightly before the Falls to catch unwary swimmers or boaters before they went over). In 1880-81 the mill was outfitted into the first all roller mill in America at a cost to Gardner and Espenschied (Gardner's son-in-law) of $50,000. In 1886 Espenschied became owner of the mill and he managed it very successfully for many years. His friendliness and generosity made him known as "The Duke of Hastings". Millers from many states traveled to his home to enjoy his hospitality and expertise. The Vermillion Falls area became a double landmark, for it now contained the picturesque Vermillion Falls and an industrial marvel. Charles Espenschied maintained a park nearby for easy viewing. Espenschied ran the mill until it began being leased out in 1890, first to Otto Doebler then to Seymour Carter. Carter ran the mill successfully, including completing brick and stonework on the upper story, until economic conditions forced the closing of the mill in 1910. In 1912 the mill was sold to Shane Brothers and reopened in June 1912. By 1915 the first electric power was added to the mill. In 1924 the mill was sold to VanDusen-Harrington Co. of Minneapolis and around 1925 they added the first concrete storage bins to hold 200,000 bushels of grain. Also at this time King Midas Flour donated the land around the Old Mill (slightly down from the Falls) to the City of Hastings to be used as a park. The name was changed officially in July 1926 to the King Midas Mill. Unfortunately both Van Dusen and Harrington died within one month of each other in 1928 and the mill was sold to the Peavey Co. Peavey added 19 additional concrete storage bins in 1930 and in 1931 a 90' long sign, King Midas Flour, was installed atop the concrete storage bins. By 1953 additional concrete storage bins were built to increase storage capacity to 1 million bushels and in 1963 the name was changed to Peavey. In 1965 the Vermillion River flooded. Subsequently several groups including the NRRC, the Corps of Engineers and citizens came together and proposed a bypass channel to prevent further flooding. The NRRC purchased the land for Vermillion Falls Park with a combination of federal grant money and city money. A shelter and a blacktop bicycle trail were installed. In 1995 the Rotary Club took on the project of renovating the Vermillion River railroad bridge over the Vermillion River Gorge into a pedestrianlbiking bridge. In 2004 an underpass was constructed under Highway 61 to complete a bicycling trail encircling Hastings. In 1976 Peavey began a project to rebuild 75% of the facility and this project was completed in 1980. At that time the architects and construction engineers received both Minnesota and national awards of excellence for preserving the historical significance of the structure. In 1982 Peavey merged with ConAgra and the name was changed to the ConAgra. Throughout its history the owners of this mill in Hastings have been conscious of its importance to the community and of the beautiful setting in which they are located. They have repeatedly shown a willingness to preserve the natural beauty of their locale and to respect the historical significance of the mill structures. Hopefully, this tradition can continue in this buttressing construction. DOCUMENTATION TIMELlNE get HG dates for each 1853-1854 The first wood frame mill building, 40'X60', was built by Harrison Graham. 1-15-1856 Harrison Graham sells the mill to William G. LeDuc for $7,000 plus payment of his personal debts (amount unknown). 1856 LeDuc immediately begins to rebuild the crude wood mill with a stone building using stone taken from near the site, with a wood frame structure above. According to LeDuc's writings, the mill was improved and enlarged constantly, but never finished. LeDuc seems to have estab- lished a precedent here, because for the next near 150 years, up until today, with changes in milling technology and high product demand, the remodeling and construction continues. 10-27-1860 LeDuc sells his mill to the Harrison Brothers. 10-9-1863 Due to the death of one ofthe brothers, the mill was sold to Stephen Gardner Sr. for $27,000. 1863 Stephen Gardner Sr. began erecting a substantial stone building, 60'X80', with 2 basements and 4 stories above, using limestone quarried from the limestone bluffs just below the falls. This mill used both water power and steam power. 1864-1865 Stephen Gardner Sr enlarged the mill and one stone building to 5 stories. 1875 Stephen Gardner Sr. put the mill under control of his son, Stephen Gardner Jr. and his partners, Samuel Mars and Michael Fox. 1880-1881 The mill was completely rebuilt into the first all roller mill in America, at a cost of $50,000, by Gardner and Espenschied. 2-18-1886 Charles Espenschied, Stephen Gardner Sr.'s son-in-law, became owner of the mill. He had been working for the mill since 1878. 1890 Charles Espenschied leased the mill to Otto Doebler, his head miller, but Doebler died in July 1897. 9-1897 The mill was leased again to Seymour Carter who ran it successfully. 10-1898 The brick and stonework on the upper story of the mill was completed. 10-1910 Carter shut the mill dO"Yn completely, due to depressed economic conditions in the cou"try. 5-1912 The Gardner mill was sold by creditors to the Shane Brothers for $100,000. The mill was reopened in June 1912. The firm soon became known as Shane Brothers & Wilson. 1915 First electric power to the mill. 10-1924 Shane Brothers & Wilson sold the mill to Van Dusen-Harrington Co. of Minneapolis. 1925 circa The first concrete storage bins were built holding 200,000 bushels. 7-1926 The Gardner mill officially became known as the King Midas Mill, although King Midas flour had been milled by the owners at their Philadelphia mill since 1905. 1928 Unfortunately, both Van Dusen and Harrington die within one month of each other. The mill was sold to the Peavey Co. 1930 Nineteen additional concrete storage bins were built. 6-1931 The 90' long King Midas Mill sign was installed atop the concrete storage bins. 1953 Additional concrete storage bins were built to increase storage to 1 million bushels. 1963 The former King Midas Mill was changed to Peavey. 1976 Peavey began a project to rebuild 75% of the facility, that was com- pleted in 1980. The architects and construction engineers received both Minnesota and national awards of excellence for preserving the historical significance of the structure. 4-1982 Peavey merged with ConAgra, and the name changed to the latter. This document has been prepared from various histories prepared by former mill owners, from written accounts and from newspaper clippings. Absolute accuracy cannot be assumed, but this is believed to be as authentic as is possible at this time. The following paragraph is taken from ConAgra brochures: The Hastings mill is the fourth largest mill in North America, using approximately 55,000 bushels of grain every day, seven days a week. That equates to over two square miles of harvested grain per day, that is packaged into over 300 separate products. .\. '. .- ~ '. f"'\ ,.' ~ :. ~',,'..... ~.I, ~ A'] ~. , !~.,:-,,~.,y:;- ." .- 4';,f;~ . "...)t... ~::""1!~~,".", . I - . .,. . ". \;t~_.. .'. ....._;~:;., I '. ~.._. ,~".,.. ", . ; '~;~~~:.~'4 ':-"--". --:-: ;.<.,~~. .. j '- :~1~~:.._,.. _ .' ~"'-""""'."" ~~- - ._-_._~:-~ 7izt' (~~". ?'..,~.'U ,;' , ) " . 7 " ./"~~J.'./ [,\?'.~ .ll.." 7;{Ic,/51nvh~ I :# dco ') ~..2 ;).. LAND USE APPLICATION - CITY OF HASTINCS PLANNING DEPT 101 4th Street East, Hastings, MN 55033 Phon.::: 651.480.2350 Fax: 651.437.7082 Address of Property: 2 DDE VPJM 11/101'1 'f>I r,ef- Legal Description of Property: C01VA~4.A hOc.Jrfl. illf_lJlU& Pt,~Nr PAOl..o SA';);We771 (~61b~) 902.. 6("".~ ,e/Df A~ IJuICJ/.(" "HAJ $""$"80, 12./~) ::12":1-~Zoo C. 2.1 sr) ~ z.~.. S"'Zo'Z peS @ St:t Cc.'~t:;Il~~. coWl Applicant: Name Address Phone Fax Email Owner (If different from Applicant): Name C ~ A~ A ~oo/:JS Address 'ZooS" t/~r".,,/I~o.... ~~J Phone '(~::;r -3/~1 (l..cx..M-) Fax Email Description of Request (include site plan, survey, and/or plat if applicable): ?(.f!'"AJe' ~e Fa 7Q A?-rA-c"urlJ OoCuNf:!';.J'"f S Check applicable box(es): Final Plat Minor Sub. Rezone Spec. Use Variance Annexation EAW Prelim Plat Site Plan - - ~ TOTAL: Note: All fees and escrow amounts due at time of application. Administrative Lot Split $50 Comp Plan Amendment $500 House Move $500 Lot Line Adjustment $50 Vacate ROW/Easement $400 $600 $500 $500 $500 $250 $500 plus legal expenses $500 plus $1000 escrow $500 plus escrow: Under 10 acres: $3500 Over 10 acres: $6500 (circle one) $500 plus escrow: - 0 - 5,000 s.f. building: $2000 - 5,000 - 10,000 s.f. building: $3000 - 10,000 - 50,000 s.f. building: $3750 - 50,000 s.t. building +: $4500 Date Signature of Owner Date 1I.fL.U 1/,200S' - A-u-rI--COe''l.ta) ,46 ~ Owner Name - Please Print 1JJ.6L.O 5AUI,.(~1 , fe..~J/IJ~7 Official Use Only File # ~aJS~ Fee Paid 4/23/2003 Rec'd By: 5 H, ~~~ Receipt # 3 ~'1 /os Date Rec'd App. Complete Memo VIII-B-5 To: Mayor Werner and City Council From: Kris Jenson, Associate Planner Date: June 20, 2005 Subject: RESOLUTION - City of Hastings - Site Plan Review #2005-35 - Construction of a Salt/Sand Storage Shed at 1229 Progress Drive. REQUEST The City of Hastings seeks site plan approval to construct a 7,840 sCl u ate ,foot salt/sand storage shed at the current Public Works Garage on Progress Drive.t,c RECOMMENDATION :' ~ L. ~:> :;, (1 The Planning Commission reviewed this item at their June 13th meeting. They unanimously (5-0) recommended approval of the site plan. Staff recommends approval of the attached resolution. ATTACHMENTS . Location Map . Site and Building Plans . Photos of Proposed Site . Photos of Proposed Building . Application BACKGROUND INFORMATION Comprehensive Plan Classification The 2020 Comprehensive Plan designates the property as P, Public. The proposed use is consistent with the plan. Zoning Classification The subject property is zoned 1-1, Industrial Park. The nature of the building and the equipment stored at the site are consistent with the allowed uses within the 1-1 District. Adjacent Zoning and Land Use The following land uses abut the property: Direction North Existina Use Progress Drive Intek Weatherseal 10th St E Open Space/Park Land Open Space/Park Land Smead Mfg. Zonina Comp Plan 1-1 -Ind. Park I - Industrial East P-I - Public Institution P-I- Public Institution P-I - Public Institution P- Public P- Public P- Public South West Existing Condition The site is currently a mostly gravel stockpile area. '\ . Proposed use of Building This building will house the salt and sand used for maintaining roadways in the winter. " Currently, supplies are kept within a fenced area to the west of the building. The salt/sand mixture left over from last season's use is currently covered with plastic to reduce the amount of salt washed out of the mix during rainfalls. During the winter, the stockpile is about four times larger in size and is not covered. This building will provide a covered area that allows for the storage of the materials and for their loading into vehicles. SITE PLAN REVIEW Zoning Setbacks Zoning Setbacks are acceptable. Setbacks in the P-I District are not specified. Proposed building setbacks are similar to other buildings in the area. The following setbacks are proposed: Direction North East West South Setback 80' 200'+ to Public Works building. 80' 200' Access and Circulation The existing stockpiles on site will be pushed to the perimeter of the area to serve as berms around the site. A new bituminous surface will be laid for the shed area and will match up with the existing bituminous surface. The structure will be placed so as to allow for a 20' bituminous area around the structure. Access to the area will be via an existing driveway from Progress Drive. Staff feels access and circulation are acceptable. Parking No additional parking spaces are needed on site. Architectural Elevations The building is enclosed on three sides - the North, East, and West. The South side remains open for access. This minimizes the view into the building, and protects the contents of the building from wind and rain. The building has concrete panel sides, 12' in height on the three sides, and a fabric cover over the building. The fabric cover is anchored outside the concrete panel sides, and their piers are 5'6" high, with 2' ofthe frame exposed prior to the start ofthe fabric cover. Photos of the existing storage shed for MNDOT at the Veterans Building in Hastings have been included in your packet. The proposed building at the Public Works Facility will have the same color cover - a sandstone tan. As for compliance with the Architectural Standards Ordinance, this structure is unusual for several reasons. First, the front fa<;ade of the structure doe.sn't exist..... it's completely open, and it doesn't face any right of way or public way. Second, the areas that are visible to the right of way are primarily fabric roof - a material not addressed in the Architectural Standards Ordinance. Planning Director John Hinzman and I reviewed this site, and feel it is acceptable for the following reasons: 1) The building is accessory in nature to the primary facility on site. 2) The building is situated on the site in such a way as to minimize its view to public spaces and adjacent properties and to take advantage of existing vegetation to help screen the building. 3) Class 2 materials may include "Other materials not listed elsewhere as approved by the administrative Official. Landscape Plan The area to the North and West of the proposed location already contain a number of mature Pine and overstory trees. Photos of this area have been included with the memo. The closest development this structure will be adjacent to offsite is the back corner of the Smead parking lot. Staff feels that due to the remote location of the site and the existing vegetation that no additional trees or plantings are required in this area. Lighting Plan The interior of the shed will be lit. Lights on the exterior will be limited to the South side only - the access side of the shed. All lights will be downcast so as to minimize light pollution elsewhere. Fencing and Walls There is no fencing or walls proposed with this structure. Grading and Utility Plans The submitted plans include grading and drainage information for the site. Because Public Works Department Staff will be completing all site work, the plans will not be sent to our consultant for review. A stormwater sedimentation basin is being constructed as a part of this addition on site. The pond will be located between the proposed shed and the exiting building along the south property line. This will allow water runoff to be treated prior to flowing into the Vermillion River. Currently the runoff from the site flows straight into the river. HASTINGS CITY COUNCIL RESOLUTION NO. 06- -05 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HASTINGS APPROVING THE ADDITION OF A SAL T/SAND STORAGE BUILDING AT THE HASTINGS PUBLIC WORKS FACILITY, 1229 PROGRESS DRIVE, HASTINGS, MN Councilmember adoption: introduced the following Resolution and moved its 4 WHEREAS, The City of Hastings has petitioned for approval to construct a salt/sand storage building on property legally described as the following: Lot 2, Block 1, Profile Addition, Dakota County, Minnesota Containing 9.15 acres, more or less. The property is commonly known as 1229 Progress Drive. WHEREAS, on June 13, 2005, a review was conducted before the Planning Commission of the City of Hastings, as required by state law, city charter and city ordinance; and NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HASTINGS AS FOLLOWS: Construction of a salt/sand storage shed at the Public Works Facility is hereby approved, subject to the following conditions: 1) All disturbed areas on this property shall be stabilized with rooting vegetative cover to eliminate erosion problems. 2) The disturbed areas ofthe site shall be maintained to the requirements ofthe City's property maintenance ordinance. 3) Lighting must incorporate cut-off shields and be directed onto parking lot areas. 4) Approval is subject to a one year Sunset Clause; if significant progress is not made towards construction of the proposal within one year of City Council approval, the approval is null and void. Council member moved a second to this resolution and upon being put to a vote adopted by all present. Adopted this 20th day of June, 2005. Ayes: Nays: Absent: ATTEST: . Michael D. Werner, Mayor Melanie Mesko Lee, City Clerk i I HEREBY CERTIFY that the above is a true and correct copy of resolution presented to and adopted by the City of Hastings, County of Dakota, Minnesota, on the _ day of , 2005, as disclosed by the records of the City of Hastings on file and of record in the office. Melanie Mesko Lee, City Clerk (SEAL) This instrument drafted by: City of Hastings (KKJ) 101 4th 81. East Hastings, MN 55033 4 4 ~I s: Q) i: "C c 0:-:':-:-:-:-::':1 ""tJ Q) .. cne: U> ~ r m2: ;:::;: C- CD - -- CD ~ c: ~ :;0 O:J <C ...(') r ::J II) 0 E. g!~ 0 ~.z CD a II) a: CD (I) a. @ <.0 in (I) :r :J <C C- CDO - (I) C)" I\) a.-' ::J 0 ~ 0 tTj 01 tn LAND USE APPLICATION - CITY OF HASTINGS PLANNING DEPT 101 4th St E, Hastings,:MN 55033 - Phone: 651.480.2350 - Fax: 651.437.7082 Address of Property: _\ 2-Z- "\ 9[S('(ss. 'Dr. Legal Description of Property: PVDh. kluLcDDYl - v[)+ 2} r--s\O~ :~ Applicant Name: ~ 0 ~ H-a<;;ilV\PJS Address: \ 0 \ +-\}'2 ~\- E MSt\ \I VjS I ~N 0C:U~~ Phone: Fax: Email: Property Owner: Address: L:?tt0H/ Phone: Fax: Email: Description of Request: Cbyb~\A0t- ~-\- I~V\{,;t Sto~LC) V ~/;LQc..i If requesting site plan review of multi-family units (three or more attached), are the units intended to be for sale or rental units? 4 Check Applicable Line(s) Rezone $500 Final Plat $600 Variance $250 Vacation $400 House Move $500 Prelim Plat $500 + escrow Site Plan $500 + escrow Please Note! All Fees and Escrows are due at time of application. Minor Subdivision $500 Special Use Permit $500 Comp Plan Amend. $500 Lot Split/Lot Line Adj. $50 Annexation $500 plus legal expenses EA W $500 plus $1,000 escrow Please see reverse side for escrow amounts required. Total Amount Due: $ .--. Make Checks payable to City of Hastings. Please ensure that all copies of required documents are attached. 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'. . .. v. i:~~ ~. ~"~:~ " ;.~~ ......QM;RDI(JIfCIR'GNILtw-o, 'ff();~ ~l oftCHOIfJMIa.._..c..un-K'AlaACCCIDIftILr. -= ..... -.. - ... - --8 ... ~ '1m -,i 1 !II ~~ _~L_____ --8 t --0 I w ! ! " . " I ; ! " h~~~ ~!: ..."'" ; i I 'I -.. B i --8 -- t I. ill ---11----- --0 ~I ! 1- " ...- ~ --0 or..- 111111 ~I · ~;! !II! ~ ---Er.;':~'~ }H..i~J::,';;f.:~;~~.:t:+~~.:;.:;;:: :~'t.r ;: ~ ~} .... :...:-~ ". '., \'~~ ~~ I ~I~ ~II f.!I! ~9~ ~ ., III .~ ~ ill I I !~~ cnm~ i~ ~ ~~I~is:!l~ Z(j)~ ili!! ~ ~-ii- ~ 11:1& ~ "IiI; ~ !~!; I !~~~ "~i:fl .i~s~ ~~~~ L ) .... !~r. ,. ;~ I I 0 en m OJ is en> z ~r- 0 O::::! !:2 m ~~ fi 5 ~ (i)Z Ii ~ mo ~ VIII-B-6 MEMO To: From: Date: Re: Honorable Mayor and City Council Tom Montgomery June 15, 2005 Resolution -Authorize Advertisement for Bid, Public Works Salt Shed Enclosed for Council approval is a resolution authorizing advertisement for bid for the Public Works Salt Shed. The 2005 Public Works budget included $165,000 for construction of a salt shed. The bid is for the structure only. Public Works crews will constructing the site grading, subbase excavation, and gravel base placement. Separate contracts will be let for electrical work and bituminous paving. The project schedule would have Council awarding a contract at the July 18, 2005 Council meeting with substantial completion of the work by November 1,2005. 4 - Crn' OF HASTIN6S CITY OF HASTINGS DAKOTA COUNTY, MINNESOTA Resolution No. RESOLUTION AUTHORIZING ADVERTISEMENT FOR BIDS WHEREAS, plans and specifications have been prepared for the construction of a salt shed at the Public Works Garage. NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HASTINGS AS FOLLOWS; 4 Subject to the approval of said plans and specifications, The Public Works Director shall prepare and cause to be inserted in the Hastings Star Gazette and in the Construction Bulletin an advertisement for bids for the construction of the Public Works Salt Shed. The advertisement shall be published for two weeks, shall specify the work to be done, shall state that bids will opened and considered by the Council at 12:00 Noon, Thursday, July 14, 2005 at Hastings City Hall, and that no bids will considered unless sealed and filed with the Clerk and accompanied by a cash deposit, cashier's check, bid bond, or certified check payable to the City of Hastings for 5% of the amount of each bid. ADOPTED BY THE CITY COUNCIL OF HASTINGS, MINNESOTA, THIS 20th DAY OF JUNE, 2005. Ayes: Nays: Michael D. Werner, Mayor ATTEST: Melanie Mesko Lee, City Clerk (Seal) VIII-C-1 MEMORANDUM TO: FROM: DATE: SUBJECT: Honorable Mayor and City Councilmembers Dave Osberg, City Administrator June 16, 2005 Resolution Authorizing the Execution of Closing Documents For the LeDuc Mansion RECOMMENDED CITY COUNCIL ACTION It is recommended that the City Council take action approving the attached Resolution Authorizing the Execution of Closing Documents with the Minnesota Historical Society for the Acquisition of the LeDuc Property. BACKGROUND Closing on the LeDuc Mansion is scheduled for Friday June 24th, 2005 at 2:00 PM at the Site. All work has been completed on the property as outlined in the real estate transfer agreement with the Minnesota Historical Society dated March 24th, 2003. Approval of the attached resolution authorizes Mayor Mike Wemer and City Clerk Melanie Mesko Lee to sign the necessary documents at the closing currently scheduled for Friday June 24th, 2005. .. City of Hastings Resolution 06- -05 Resolution Authorizing the Execution of Closing Documents with The Minnesota Historical Society for the Acquisition of the LeDuc Property WHEREAS, The City of Hastings and the Minnesota Historical Society are parties to a real estate agreement dated March 24th, 2003 relating to the transfer of the LeDuc Property to the City of Hastings upon completion of certain rehabilitation of LeDuc House Improvements; and WHEREAS, The rehabilitation of the LeDuc House has been completed to the satisfaction of the City of Hastings and according to the terms of the Agreement dated March 24th, 2003; and WHEREAS, All closing documents associated with the LeDuc House are currently being prepared for execution on Friday June 24, 2005; and NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HASTINGS 4 That the Mayor and City Clerk are hereby authorized to execute the closing documents with the Minnesota Historical Society for the Acquisition of the LeDuc Property Adopted by the City Council of the City of Hastings this 20th Day of June, 2005 Ayes: Nays: Absent: Michael D. Werner Mayor Melanie Mesko Lee City Clerk -seal-