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Home My WebLink About01-12-2012 Agenda NotesHEDRA AGENDA NOTES FOR JANUARY 12, 2012 OATH OF OFFICE On December 19, 2011 the City Council unanimously approved the reappointment of HEDRA Commissioner Kurt Keena until December 31, 2017. The Oath of Office will be administered at the meeting. Please see attached Oath of Office Form for further information. MINUTES Please see attached HEDRA Meeting minutes from the December 8, 2011 regular meeting for your review and approval. BILLS DecemberBills Alarm Express*$24,728.09Fire Alarm Installation-6buildings Himle Rapp$3,023.13Marketing Services -November Centerpoint Energy$1,938.40Heat -Hudson Hastings Star Gazette$610.00Industrial Park Ad –Community Guide HEDRA Commissioners$62.002011 Meeting Compensation *Reimbursable Expense Please see attached general ledger detail for further information. BUSINESS A.Election and Appointment of Officers The following annual elections and appointments are due: Appoint President, Vice-President, and Treasurer, to be electedfrom citizen commissioners. Reappoint Shannon Rausch as Secretary Reappoint Charlene Stark, Finance Director as Assistant Treasurer Designate Dan Fluegel, City Attorney; and Robert Deike as Legal Counsel. B.Dakota County CDA Redevelopment Incentive Grant Staff is preparing to submit the following applications for the Dakota County Community Development Agency’s Redevelopment Incentive Grant: 1) Redevelopment Grant - $110,000. Funding to be used for demolition of the 1974 portion of the Hudson building. If the grant is successful, HEDRA would have the entire estimated demolition cost of $250,000 in grant funding. 2)Planning Grant - $15,000. Funding to be used for future market study of Hudson redevelopment concepts. ACTION: Adopt HEDRA Resolution No. 2012-01 authorizing submittal of the applications Please see the attached Resolutionfor further information. C.Mortgage Satisfaction – Biermann Marcia Biermann, owner of 1413 Maple Street seeks execution of a mortgage satisfaction statement. She has agreed to pay $1,500 of the remaining balance of her HEDRA Residential Rehabilitation Loan. The outstanding balance of the loan as of January 2, 2012 is $6,034.At the August 11, 2011 meeting, HEDRA discussed forgiveness of the loan if $250 per month was paid during the foreclosure redemption period. Ms. Biermann has agreed to make the $1,500 payment. The foreclosure notice was delivered on December 27, 2011. On August 9, 2011 Ms. Biermann submitted a letter requesting forgiveness of a Residential Rehabilitation Loan. The letter reiterates the nature and reasons for the original loan. Ms. Biermann experienced an unexpected replacement of a private sewer service to her home at 1413 Maple Street. The cost of repair was assessed against her property. The $9,100 repair was greater than the typical cost of $3,000 - $5,000 and was not eligible for assessment abatement. In 2009 Ms. Biermann shared that she is experiencing financial difficulties and was filing for bankruptcy in order to modify the principal loan on her home. The loan modification was approved in May 2010, but was not financial feasible for her. In July, 2011 she received a mortgage foreclosure letter. She anticipates foreclosure th notice to be delivered anytime after August 15 . HEDRA authorized the loan on September 10, 2009. The secondary mortgage, agreement and promissory note were executed on November 2, 2009. The original loan amount was $7,589.41. $4,000 of the original loan was to be repaid upon sale of the property. The remaining $3,589.41 was a five year forgivable loan, decreasing 20% annually. $1,555.41 of the original loan has been forgiven as of January 2, 2012. The remaining $6,034 consists of the $4,000 to be repaid on sale, and $2,034 of the outstanding forgivable loan. ACTION: Authorize signature of the Mortgage Satisfaction Agreement. Please see the attached Mortgage Satisfaction Agreement for further information. D.HEDRA Workshop – February 16, 2012 At the December HEDRA meeting Commissioners discussed holding a special HEDRA workshop in early 2012. Staff has tentatively scheduled the meeting for th Thursday, February 16 at 6:00pm in the Volunteer Room at City Hall. Jessica Cook from Ehlers, our financial\TIF consultant would be available to attend the th meeting. Due to the proximity with the regular HEDRA meeting on February 9, th HEDRA may consider cancelling the February 9 meeting. Any items needing immediate attention in February could be done during a quick regular meeting on th the 16 prior to the workshop. ACTION: Schedule a Special HEDRA Workshop Meeting for February 16, thth 2012, and consider rescheduling the regular February 9meeting to the 16, for items of immediate attention. E.HEDRA Workshop Agenda Please see the attached draft agenda for the HEDRA Workshop. Hudson Redevelopment and Marketing Plan next steps are on the agenda. ACTION: Review and comment at the meeting REPORTS A.Hudson Redevelopment – National Historic Register Nomination th At their December 20 meeting, the Heritage Preservation Commission (HPC) voted 5-0 (2 abstentions) to recommend nomination of the Hudson property to the National Register of Historic Places. John Hinzman attended the meeting on behalf of HEDRA and asked that the HPC consider delaying any recommendations until further economic and market data is available for the site. th The HPC will likely review the final nomination form at their January 17 th meeting, and may submit the request to the City Council as early as February 6 B.Hudson Redevelopment – Environmental Update Dakota County will be conducting a survey of all wells, boring points, and test th pits on January 9. A more accurate survey of bedrock depth and soil thickness is also being conducted; initial borings have shown the depth to vary between 2 and 24 feet. The additional data is necessary to better target the extent of contamination on the site. All environmental costs continue to be paid for via the Dakota County EPA Grant. C.Fire Alarm Installation Update During the month of Decemberthe following hard wire alarms systems were completed: 113East 2 nd Street$5,334.47 nd 208 East 2Street$3,380.91 nd 214\216 East 2Street$4,259.02 nd 218 East 2Street$3,846.66 405 Vermillion Street$3,698.53 411 Vermillion Street$4,208.50 Only ten systems remain to be installed. Works should be completed in the next few months. D.Marketing Plan Update Now that the plan has been completed and approved and the final bill has been submitted here is a recap of what HEDRA budget for and where it came inat. HEDRA had a two-part budget; one part was for the base research and plan itself. That was to not exceed $18,000 (8,000 in 2010 and 10,000 in 2011.) The second part of the budget was for the marketing audit in-depth analysis that Himle Horner did. That was to not exceed $13,000. HEDRA’s total budget for both parts was not to exceed $31,000 and our final bill totaled right at $30,250 which put us under budget by not quite $1,000. ATTACHMENTS Oath of Office Form - Keena HEDRA Minutes –December 8, 2011 General Ledger Detail –December, 2011 Resolution – Dakota CDA Grant Submittal Mortgage Satisfaction Agreement - Biermann Draft Special Workshop Agenda