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HomeMy WebLinkAbout20111107 - VI-05 City Council Memorandum To: Mayor Hicks & City Councilmembers From: Barry Bernstein, Parks & Recreation Director Date: November 1, 2011 Item: 2012 Community Funding Recycling Grant Application Council Action Requested: It is recommended that the City Council take action authorizing the submittal of the attached 2012 Dakota County Funding Recycling Grant Application. Background Information: Each year the City receives funding from Dakota County to assist with promotion and administration of the recycling program. The administration of this program rests with the Parks & Recreation Department. Financial Impact: The expected recycling grant dollars for 2012 would be $22,500. This grant has been included in the 2012 budget. Advisory Commission Discussion: Council Committee Discussion: Attachments: · 2012 Community Funding Recycling Grant Application Printed on 35% post-consumer recycled content paper Hastings 2012 Large Community Funding Application and Report Form Application Due Date: October 14, 2011 Application and JPA Submittal Due Date: November 25, 2011 Funding Period: January 1, 2012 -December 31, 2012 Dakota County, Physical Development Division Environmental Management Department September 21, 2011 Upload completed application onto the Dakota County Local Solid Waste Staff (LSWS) SharePoint web site at http://sharepoint.co.dakota.mn.us/LSWS/default.aspx with your Council Resolution or minutes of the proceedings or copies may be mailed to: Rebecca Kulas Dakota County Physical Development Division 14955 Galaxie Avenue Apple Valley, MN 55124 Contact Information Rebecca Kulas: Guidelines, Application, Annual Report, and LSWS SharePoint Web Site 952-891-7043 or Rebecca.kulas@co.dakota.mn.us Tammy Drummond: Application process 952-891-7003 or tammy.drummond@co.dakota. mn.us Printed on 35% post-consumer recycled content paper Base Funding Application Information: Please provide complete applications and a copy of the Official Resolution or minutes of the Proceedings (an official action from the governing body requesting the funding allocation or a certified copy of the official proceedings). Community Funding Period: January 1, 2012 through December 31, 2012 City/Township (select): Hastings Population (2010 Est.): 22,172 Number of Households (2010 Est.): 8,735 Date Submitted: 10/20/2011 Amount of Funds Eligible For: $22,500.00 Address: 920 W 10th St, Hastings, MN 55033 Amount of Funds Applied for: $22,500.00 E-mail Address: kbehrens@ci.hastings.mn.us Contact: Kristin Behrens Phone Number: 651-480-6175 Fax Number: 651-437-5396 1. Is your community interested in hosting a Household Hazardous Waste Event Collection in conjunction with Dakota County in 2012? Yes No 2. What percent of staff time (in Full Time Equivalents – F.T.E) is allocated to waste abatement activities? 10 % F.T.E. 3. Does your community anticipate hosting one or more community-sponsored “clean-up” days in 2012? Yes No Date(s): __________________ * Please note that types and amounts of materials collected, including electronics, must be reported to the County (see Part IV Local Waste Collection Report Form). 4. I certify that this 2012 Community Funding Application was prepared under my direction or supervision, and that the information is true, accurate, and complete to the best of my knowledge. I certify that a 2012 Annual Report demonstrating compliance with this application will be submitted to the County by February 15, 2013. Name of person completing document Kristin Behrens (signature) PART I: BASE FUNDING APPLICATION INFORMATION AND WORKPLAN WORK PLAN and REPORT FORM – LARGE COMMUNITY BASE FUNDING. Please identify and describe the proposed activities (mandated and optional) that your community will undertake in the current application year in each of the following areas of Government Leadership, Operations and Education for 2012 Community Funding. The Work Plan shall include a description of annual activities, partners, a timeline to complete the activities, and post-activity outcome measurement. The 2012 Results column should be completed at the end of the year, and submitted as part of the 2012 Annual Report. Please Note: Program priorities include: · Increased residential recycling, and · Increased participation at The Dakota County Recycling Zone by both residents and businesses A. Government Leadership –Responsibilities. Identify and describe the proposed activities that your community will undertake in the current application year in each of the following mandated areas. GOVERNMENT LEADERSHIP RESPONSIBILITY POINTS ACTIVITY PROPOSED PROPOSED PARTNERS PROPOSED TIMELINE PROPOSED OUTCOME MEASUREMENT (Qualitative and/or quantitative) 2012 RESULTS (to be completed when submitting 2012 Annual Report) Example: Manage Public Entity Waste. -Verify disposal location is a processing facility on waste hauling invoices. · -City Maintenance staff · -Waste hauler for city buildings/parks ongoing · -100% of the MSW, that is not reduced, reused, recycled or composted, from city buildings, will be delivered to a processing facility. · · 1. Identify Contact Person – Each community must identify in its annual Application a responsible party for eligible activities and inform Dakota County within thirty days of any changes in the designated individual. 4 Kristin Behrens Hastings Parks & Recreation 651-480-6175 kbehrens@ci.hastings.mn.us --Ongoing Contact person has been identified and County notified of any changes within 30 days. 2. Ensure Recycling Programs Exist – Ensure that recycling programs are established for 4 Conduct review of City’s Recycling/Waste Hauling contract to ensure compliance with MN Stat 115A.151 -Waste Mgmt Jan, 2012 City compliance with MN State Statute regarding waste hauling/recycling in City facilities. Printed on 35% post-consumer recycled content paper facilities under its control in accordance with MN Stat. § 115A.151 (i.e., must ensure program in place for recyclable materials). 3. Manage Public Entity Waste – Manage waste from its facilities as outlined in the Regional/Dako ta County Solid Waste Master Plan (i.e., must ensure program in accordance with public entities law – MN Stat. § 115A.471). 4 Verify disposal location with hauler and verify that location is in accordance with public entities law. -Waste Mgmt Ongoing 100% of the MSW that isn’t reduced or recycled from city buildings will be delivered to NRG Newport for waste processing. 4. LSWS Meetings Actively participate in Local Solid Waste Staff meetings (one excused absence.) 4 Recycling Coordinator will attend LSWS meetings on a regular basis. --Ongoing --5. Enhanced Government Leadership. Expand or enhance government 4 Distribute more educational materials to City employees & residents/businesses in community. Continue Technotrash service and CFL recycling drop-off at City Hall. -City Staff -Dakota County Ongoing Promotion of Rethink Recycling campaign materials and The Recycling Zone through newsletters, direct mailers, and website. Recycling of “technotrash” and CFL’s. Printed on 35% post-consumer recycled content paper leadership in 2012. A. TOTAL POINTS (add 1 – 5) = (20 points total) 20 Points B. Recycling and Solid Waste Operations –Responsibilities. Identify and describe the proposed that your community will undertake in the current application year in each of the following mandated areas. OPERATIONS RESPONSIBILITY POINTS PROPOSED ACTIVITY PROPOSED PARTNERS PROPOSED TIMELINE PROPOSED OUTCOME MEASUREMENT (Qualitative and/or quantitative) 2012 RESULTS (to be completed when submitting 2012 Annual Report) 6. Support Recycling Goal – Attain a level of waste reduction, reuse, and recycling that supports Dakota County’s 2012 recycling goal of 50%, focusing efforts on new and existing residents and drop-off events. 4 Strive to maintain City’s high recycling participation rates. Work with County to identify ways to increase recycling rates in Hastings. -City Staff -Dakota County Ongoing High participation rates for residential recycling and increased tonnages for recycling. 7. Curbside Recycling Materials – Continue the curbside recycling of the following materials: newspaper, magazines, mixed mail, corrugated cardboard, steel/aluminum cans, glass containers, and plastic containers with a neck. 4 Verify that the City’s hauler, Waste Management, is accepting stated materials for recycling. -Waste Mgmt. Ongoing All stated materials will be recycled in our single-sort curbside system. 8. Multi-family Recycling – Ensure recycling service is available in all multi-family buildings that includes all recyclables collected through the curbside 4 City ordinance requires recycling services be provided to all residential/commercial structures in Hastings. -City Code Enforcement Ongoing All multi-housing in Hastings will have recycling service available. Printed on 35% post-consumer recycled content paper collection program. 9. Waste Collection Services – Promote implementation of policies and practices to ensure waste collection services are provided to residents and businesses per state law (115A.941). 4 Current WM contract & City ordinance mandates all residences to have waste collection/recycling service. Enforce ordinance. -City Code Enforcement Ongoing The City is in compliance with State Law regarding waste collection service. 10. Enhanced Operations. Expand or enhance solid waste or recycling management operations in 2012. 4 Look for ways to expand recycling/composting/environmental educational opportunities at city events and through communication with residents and businesses -Chamber of Commerce -LSWS -City Staff Ongoing Expanded recycling education and opportunities available to community. B. TOTAL POINTS (add 6 – 10) = (20 points total) 20 Points C. Education –Responsibilities. Identify and describe the proposed activities that your community will undertake in the current application year in each of the following mandated areas. EDUCATION RESPONSIBILITY POINTS PROPOSED ACTIVITY PROPOSED PARTNERS PROPOSED TIMELINE PROPOSED OUTCOME MEASUREMENT (Qualitative and/or quantitative) 2012 RESULTS (to be completed when submitting 2012 Annual Report) 11. Recycling Communication to Households -Produce at least one electronic (when applicable) and written communication and distribute to every new and existing household, including multi-family buildings. 5 Include recycling information emphasizing Rethink Recycling in city newsletters to all residents. -City Staff Ongoing City newsletters will contain info on recycling initiatives. 12. Household Hazardous Waste Communication to Households -Produce at least one electronic (when applicable) and written communication and distribute to every new and existing household, including multi-family buildings with The Recycling Zone messages as a top priority. 5 Include HHW info emphasizing The Recycling Zone in city newsletters to all residents. Include TRZ info in annual Solid Waste Guide. -City Staff -WM Ongoing Newsletters & Solid Waste Guide will include info on HHW and The Recycling Zone. 13. Program Messages -Support and promote the Solid Waste Management Coordinating Board and the 5 Utilize Rethink Recycling toolkits in communications to -City Staff Ongoing Promote Rethink Recycling Printed on 35% post-consumer recycled content paper Regional/County Solid Waste Master Plan’s integrated solid waste management program messages. residents/businesses. campaigns. 14. Website for Recycling and Household Hazardous Waste Management. Maintain community’s website with environmental information that link to http://www.co.dakota.mn.us/EnvironmentRoads/defaul t.htm . 5 Continue to update and maintain recycling info on City website and links to County website -City Staff Ongoing City website will be kept current with most accurate info. C. TOTAL POINTS (add 11 – 14) = ( 20 points total) 20 Points D. Education – Choose Any Five (5). Identify and describe the proposed activities that your community will undertake in the current application year. The community chooses to complete any five activities. EDUCATION RESPONSIBILITY POINTS (8 pts each) PROPOSED ACTIVITY PROPOSED PARTNERS PROPOSED TIMELINE PROPOSED OUTCOME MEASUREMENT (Qualitative and/or quantitative) 2012 RESULTS (to be completed when submitting 2012 Annual Report) 15. Make presentation(s) to City employees (minimum of 10) regarding a government leadership activity. Topic(s) must be consistent with the annual work plan. 16. Provide environmental education to community group(s) (minimum of 10 people.) Topic(s) must be consistent with the annual work plan. 8 Continue to promote the Youth Green Team Recycling box at Terry’s Ace Hardware. Provide classroom training on recycling to youth groups. -Terry’s Ace Hardware -WM Ongoing – quarterly Four youth groups participate during 2012. Amount of materials is usually about 10% of City’s total recycling tonnage. 17. Provide environmental education in schools or other public entities (minimum of 10 people), with schools a top priority. Topic(s) must be consistent with the annual work plan. 18. Sponsor a community event for Earth Day (if attended by over 100 8 Hold Park & Trail Clean Up Event for Earth Day; Invite Adopt-A-Park Participants and -Parks Staff -WM April, 2012 Large clean up of parks and trails; Number of participants Printed on 35% post-consumer recycled content paper people – counts as two. Community 19. Sponsor a community event for America Recycles Day (if attended by over 100 people -counts as two). 20. Sponsor a community event for Pollution Prevention Week (if attended by over 100 people – counts as two). 21. Provide recycling at community-sponsored event or festival, including recycling containers and recycling labels. 8 Provide clear stream recycling containers for Rivertown Days community event and Downtown Car shows. -Parks Staff -Downtown Business Assoc -Rivertown Days Committee July, 2012 (RT Days) & May-Oct, 2012 (cars) Increase awareness of recycling and items recycled at events; Number of participants 22. Rethink Recycling –In addition to completing mandated education activity #11, incorporate an additional electronic and/or printed material provided by the regional Rethink Recycling campaign into communications distributed in your community. 8 Distribute utility bill inserts with Rethink Recycling campaign info for residents -City Staff ?? Insert will be distributed to approximately 7,500 households. 23. The Recycling Zone -In addition to completing mandated education activity #12, incorporate an additional electronic and/or printed material provided by the region’s Rethink Recycling campaign into communications distributed in your community. 8 Distribute postcards via mail and other outlets with info on The Recycling Zone to all residents -City Staff ?? Postcard will be distributed to approximately 7,500 households. Printed on 35% post-consumer recycled content paper 24. Enhanced Education: Expand or enhance education or promotional efforts in 2012. C. TOTAL POINTS (Add 15 -24) = ( 40 points total) 40 Points E. Performance-Based Funding. The Community Funding program is performance-based. Communities receive 100% of eligible funds if the required activities are completed, or will be adjusted according to the following schedule: PERFORMANCE-BASED FUNDING TOTAL POINTS (add total points for A + B + C + D) = (100 points total) 100 Points Adjustments to community payments for expenditures or activities not consistent with the Application will be based on a point scale and upon the following Performance-Based Funding Schedule: 25 points or less = 25% of net eligible costs reimbursed 26 – 50 Points 50% of net eligible costs reimbursed 51 – 84 Points = 75% of net eligible costs reimbursed 85 – 92 Points = 95% of net eligible costs reimbursed 93 – 100 Points = 100% of net eligible costs reimbursed Limited funds are available to supply public area recycling containers in City or township buildings and facilities (City Hall, Community Centers, City Sports Arenas, etc.) for the purpose of increasing recycling in public spaces. Communities should indicate the number of recycling containers anticipated for public area recycling at community buildings in the coming funding year. Environmental Management Department staff will arrange for type(s), total quantities, ordering, and distribution to communities. Communities must provide environmental education messages (e.g., labels, posters, promotions, etc.) to encourage appropriate public use of the containers, and are responsible for placement and maintenance of the container and management of its contents. 1. Is your community requesting public area containers in 2012 at community buildings? Yes No If yes, what type? If no, skip to PART III: APPLICATION FOR LOCAL NEGOTIATED INITIATIVE FUNDS. 2. Quantity: Number of public area recycling containers requested. 3. Location: Identify where requested containers will be used. 4. Distribution Location: List the location and address for container delivery. PART II: APPLICATION and REPORT FORM FOR PUBLIC AREA RECYCLING CONTAINERS Printed on 35% post-consumer recycled content paper Is your community applying for Local Negotiated Initiative Funds? Yes No If no, skip to PART IV: COMMUNITY FUNDING BUDGET FORM. Local Negotiated Initiative Fund (LNIF) projects and programs are negotiated with Environmental Management Department staff during the work planning process. Eligible LNIF projects include: · Provide recycling education and infrastructure in educational institutions. · Develop recognition program for businesses that implement waste reduction, reuse and recycling. · Develop waste reduction, reuse and recycling education/communication program for businesses. · Develop activities to increase residential recycling, including reaching community residents that are currently underserved with waste reduction, reuse and recycling messages/activities. · Provide reduction, reuse and recycling at community-sponsored events, such as parades, community celebrations, or other short duration events. · Facilitate and promote a community service project that promotes waste reduction, reuse and recycling (e.g., It’s In the Bag Program). · OTHER activity that enhances residential recycling or residential or business participation at The Recycling Zone, as negotiated with the Department during the work planning process. Work Plan and Annual Report: Please identify and describe the proposed activities that your community will undertake to in the current application year in the below areas for 2012 Community Funding. Please note that LNIF project results must be included in the 2012 Annual Report and include all the below information: 1. Please identify the cost and type of LNIF project from the above list of eligible projects that your community would like to complete. Cost: Type of LNIF project: 2. Please summarize in two or three paragraphs the work that your community would like to perform in this LNIF project area. Include a brief description of why you chose the specific project area, including a discussion of the community need. 3. Briefly describe how the LNIF project will have a long-term impact for your community. How do you see this work continuing after the LNIF project is complete? 􀀃 􀀃 􀀃 􀀃 􀀃 4. Local Negotiated Fund Work Plan: Please complete the below Work Plan for each selected Initiative. The 2012 results column should be completed at the end of the year. PART III: APPLICATION and REPORT FORM FOR LOCAL NEGOTIATED INITIATIVE FUNDS Printed on 35% post-consumer recycled content paper ACTIVITY PROPOSED PROPOSED PARTNERS AND RESOURCES PROPOSED TIMELINE BUDGET BREAKDOWN PROPOSED PREAND POSTMEASUREMENT OPPORTUNITIES AND CHALLANGES 2012 RESULTS (to be completed when submitting 2012 Annual Report) · · · · · · 5. How could the LNIF project be replicated in other communities? 􀀃 􀀃 􀀃 􀀃 􀀃 Printed on 35% post-consumer recycled content paper City/Township Name of Event Date of Event Waste Stream Clean-up days Units Drop Off Sites Units Curbside Units Appliances Auto Batteries Electronics Used Oil Oil Filters Scrap Metal Tires Paper Cardboard HHW Computer Disks Mattresses Shredded Paper Bicycles Textiles Shoes Other: Other: Other: *Please fill in the units for each entry (e.g., lbs., tons, barrels, etc.) and report each event on a separate form. PART IV: Local Waste Collection Report Form Printed on 35% post-consumer recycled content paper A.1. Administrative Costs County Share Community Share Total (County/Community combined) Direct Salaries 5000 5000 Direct Mileage 250 250 Direct Membership & Training & Subscriptions 0 Consultant Services and/or Temporary Help 0 Software 0 Other (List & Describe 0 Administrative Costs Subtotal 5250 0 5250 A.2. Promotional/Educational Costs County Share Community Share Total (County/Community combined) Design/Printing Costs 6800 6800 Distribution Costs 2000 2000 Advertisements 1000 1000 Videos/Billboards 0 Promotional Items 2100 2100 Special Events (Displays, Performance fees) 5350 5350 Other (List & Describe) 0 Promotional/Educational Costs Subtotal 17250 0 17250 B. Total Budget or Expenditure Amount (A.1+A.2) 22500 0 22500 C. Total LNIF Amount Requested or Expended from County 0 D. Base Funding Requested or Received from the County (can not exceed the amount approved by the County Board) 22500 22500 E. Amount to be Returned to the County (if applicable) 0 0 PART V. 2012 COMMUNITY FUNDING BUDGET AND EXPENSE REPORT FORM Communities must enter estimated costs, per line item, in appropriate sections of A.1. Administrative Costs and A.2 Promotional/Educational Costs. Please list any community contributions in the community share column. Community contributions are not mandatory. The total County share may not exceed the "amount of funds elgible for" in Part I of this application. Unexpended funding from budgets may not be carried over.