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Home My WebLink About08-11-2011 HEDRA Agenda NotesHEDRA AGENDA NOTES FOR AUGUST 11, 2011 MINUTES Please see attached HEDRA Meeting minutes from the July 14th regular meeting for your review and approval. BILLS July Bills Mastercard$25.00Seminar Registration $40.00Brownfields Registration Bradley & Deike$102.00Legal Services –Guardian Angels Note $612.00Legal Services –Block 29 Sale to Carlson* Himle Horner$4653.09Marketing Services Carlson Capital($1343.00)Reimbursement of Block 29 Legal Fees * Reimbursable Expense Please see attached general ledger detail for further information. BUSINESS A.Resolution: Authorize 2012 HRA Levy and Review Budget The maximum HRA levy of .0185 percent of taxable market value is sought. The levy would yield $294,631. The continued devaluation of real estate has lowered our levy amount; last year’s levy was $309,000. The levy amount is consistent with past years. The proposed 2012 budget $759,000, a reduction of $182,000 from this year. Reductions in rehabilitation loans, redevelopment capital, and Hudson debt service account for the change. ACTION: Adopt Resolution 2011-05 authorizing the 2012 HRA Levy. Please see the attached budget summary and resolution for further information. B.Resolution: Confirming Jurisdiction and Operation of Washington County HRA The Washington County HRA has requested adoption of the attached resolution confirming the territorial jurisdiction and operation of the Washington County HRA. The resolution is requested due to a court action against Anoka County that challenged the validity of its jurisdiction. The resolution only affects approximately 20 properties within the Washington County portion of the City of Hastings. The Washington County HRA has taxing authority to provide housing and redevelopment services throughout the County. ACTION: Adopt Resolution 2011-06 Confirming Washington County HRA Jurisdiction. Please see the attached resolution for further information. C.Marketing Audit Review Please find attached a copy of the final Audit Report for your review. We will discuss the findings at the meeting on Thursday and in particular the recommendations to decide exactly what our goals should be to help Himle Horner in writing the overall marketing plan. Some points for discussion at the meeting include: Should this marketing plan assume that Hastings should try to be all things to all people (which means a more robust, and some would suggest, potentially less effective plan) or should the plan target the audiences/unique aspects as highlighted in audit responses (e.g. outdoors, Hastings as a gateway, etc.)? What should be HEDRA's role in marketing? Attracting new businesses? Marketing existing businesses? Encouraging tourism? Other? A combination? How will/should HEDRA work together with the Chamber or other organizations? In other words, will HEDRA be doing its own marketing that, while perhaps complementary to the Chamber, is completely separate? Or is there an expectation that we should suggest strategies that assume HEDRA and the Chamber will work collaboratively together toward some common goals? Any other feedback or suggestions the board has? For example, do members agree/disagree with our recommendations? What are the timelines -- both for implementation of the plan (e.g. a one-year plan? a three-year plan?) and for completion of the plan itself (e.g. present to the board in September? October?)? ACTION: Review Marketing Audit Please see the Marketing Audit for further information. D.Block 29 Parking Lot – Elm Salon th The Elm Salon located at 110 East 4 Street seeks assistance to construct a joint parking lot located behind the building on property owned by the salon and James Rossing. The salon is required to provide parking as part of their 2007 approval. The estimated cost for construction of the 14 stall parking lot is $21,000. Beth Warner, the owner of the Elm Salon seeks assistance in constructing the parking lot. It appears the project would qualify for the Commercial Rehabilitation Loan program, allowing up to 25% of the costs to be financed through HEDRA. Ms. Warner also asked if HEDRA could finance a portion of the parking lot construction. HEDRA has set aside funds for emergency grants; but this would not appear to be an emergency situation. HEDRA could consider providing cash assistance in exchange for allowing public parking in the lot. ACTION: Discuss the request of Beth Warner to provide parking lot assistance and provide any direction to staff. Please see attached the attached site locationmap and parking lot layout for further information. REPORTS A.1101 Vermillion Street Demolition and Redevelopment Tom Bakken, Building Official has inspected 1101 Vermillion Street and has determined it should be condemned. The home has been vacant for a few years since the former owner Marjorie Buendig passed away. The home is now owned by an elderly relative of Mrs. Buendig who lives a distance away and seeks to sell the property. The owner of the property would like to demolish the home, but has difficulty paying the upfront demolition cost of $5,000-$10,000. The City is exploring ways to finance upfront demolition of the property through future payback (including property tax assessment and TIF). The site is also overgrown with trees. Costs for tree removal will also be explored. The Buendig property is only 0.2 acres but abuts Vermillion Street and a similar th sized parcel owned by the City directly to the north (former 11 Street). The combination of the Buendig and City properties would produce a 0.4 acre parcel abutting the intersection of Vermillion Street and Highway 55. Please see site location map and photographs for further information. B.Mixed Use Hard Wire Alarm Update st The City of Hastings approved the Hard Wire Alarm Contract on August 1 . Staff is gathering individual property owner signatures. A preconstruction th meeting will take place on August 8. Work on individual properties could take place in August. Installation would likely be completed by the end of 2011; but no later than June, 2012 per the contract. C.Guardian Angels Promissory Note. Staff has relayed the decision to reject the proposal to Sherman and Associates. HEDRA’s proposed amendment to the note from last year still stands; payment of all interest in exchange for an extension until 2012. D.Hudson Hudson continues to remove inventory and materials. About 80% of all inventory has been removed. Equipment and miscellaneous items remain. All production at the site has ceased. Hudson has stated the building will be vacant at the end of August. City Staff will be meeting with Dakota County and Barr Engineering at the end of August to establish a timeline and schedule for completion of remaining Phase II Environmental Investigative items. Completion of Phase II items and approval of the Response Action Plan (RAP) by Minnesota PCA is necessary prior to any cleanup. The RAP should be complete by the end of the year. Stark Preservation will be completing the re-use analysis by the end of August. A public meeting to discuss findings will likely be schedule for September. E.TH 61 Bridge Throughout the site crews continue to move forward with the projects that were restarted last week. Some of the work includes Pile driving for the new north abutment. "Stem" (or column) work on Pier 5 (Pier 5 will support the south end of the new bridge's main span). Utility work on the east downtown access ramp. F.Red Rock Parking Lot Update Canadian Pacific Railroad has finally authorized the release of remaining easement on Block 16. Design work will continue through 2011. Construction should take place in early 2012. ATTACHMENTS HEDRA Minutes –July 14, 2011 – Regular Meeting General Ledger Detail – July, 2011 2012 Budget Summary Resolution No. 2011-05: Authorization of 2012 HRA Levy Resolution No. 2011-06: Confirming Washington County HRA Jurisdiction Marketing Audit Site Location Map – Block 29 Parking Lot Layout – Block 29 Site Location Map –1101 Vermillion Street Site Photographs – 1101 Vermillion Street