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Home My WebLink About02-07-05 CITY OF HASTINGS COUNCIL MEETING Monday, February 7, 2005 7:00 P.M. I. CALL TO ORDER: II. ROLL CALL: III. DETERMINATION OF QUORUM: IV. APPROVAL OF MINUTES: Approval of Minutes for the Regular Meeting on January 18, 2005 V. COUNCIL ITEMS TO BE CONSIDERED: VI. CONSENT AGENDA: The items on the Consent Agenda are to be acted upon by the City Council in a single motion. There wifl be no discussion of these items unless a Councilmember or citizen so requests, in which event the items will be removed from the Consent Agenda to the appropriate department for discussion. 1. Pay Bills As Audited 2. Approve Position Description and Compensation Structure for Part-Time Parks Office Assistant Position 3. Resolution-Approve Knights of Columbus Consumption and Display Permit Renewal 4. Approve Implementation of Employee Assistance Program 5. Approve Civic Arena Furnace Repair 6. Approve Memorandum of Understanding with Friends of the Mississippi for Restoration Work at Lake Rebecca and Hastings River Flats 7. Accept 2004 Parks Report 8. Item was removed 9. Recommend appointment to HRA 10. Approve Revised Planning and Development Fee Schedule 11. First Reading/Order Public Hearing-Rezoning #2005-04 from C-3 to DC: Block 2 (Tanek Architects) 12. Order Public Hearing-Vacation of Easement #2005-03 at Outlot A, Century South 5th Addition (Greg Jablonske) 13. Approve Preliminary Land Sale/Land Credit Application-NE Corner of 31st Street & Enterprise Boulevard (Midwest Products) 14. Table Site Plan #2005-02-Glendale Heights 3"' Addition (DR Horton) 15. 2004 Year End Advance and 2005 Operating transfers 16. Approve 2005 Budget Adjustments 17. Accept Quote and Authorize Purchase of Pick-Up Truck 18. Accept Quote and Authorize Purchase of Dump Truck 19. Resolution-Supporting and Participating in the Dakota County Traffic Safety Project VII. AWARDING OF CONTRACTS & PUBLIC HEARING: 1. Public Hearing-Modification of the Hastings Downtown Area Redevelopment Plan and the Establishment of Tax Increment District #4 2. Public Hearing-Rezoning #2005-01: C-3 to R-3 (407 Tyler Street) 3. Public Hearing-Annexation #2004-71: Augustine\Centex Ponding Basin VIII. REPORTS FROM CITY STAFF: A. Public Works B. Planning 1. Resolution--Approve the Elimination of Parcels from Downtown Tax Increment Financing District #1 2. Resolution-Adopt a Modification to the Hastings Downtown Area Redevelopment Plan and Establish Tax Increment Financing District #4 3. Second Reading/Adopt Ordinance-Rezoning #2005-01: C-3 to R-3 (407 Tyler Street) 4. Second Reading/Adopt Ordinance-Annexation #2004-71: Augustine/Centex Ponding Basin 5. Resolution-Site Plan #2005-05: Two, 4-Unit Buildings at 630-644 Pleasant Drive (Tony Brown) 6. Order Public Hearing-Vacation of Right-of-Way #2005-12: East Half of Lake Street, South of 4th Street (Ken Holtz) 7. Consideration of a Motion to Authorize the Execution of a Settlement Agreement-Lawrence Builders vs. City of Hastings 8. Consideration of a Motion to Rescind the Previous Denial of the Lawrence Builders Site Plan 9. Consideration of a Resolution for Approval of the Previous Site Plan with Certain Modifications C. Administration IX. COMMENTS FROM AUDIENCE: X. UNFINISHED BUSINESS: XI. NEW BUSINESS: XII. REPORTS FROM CITY COMMITTEES, OFFICERS, COUNCILMEMBERS: XIII. ADJOURNMENT: Next City Council Meeting on Tuesday, February 22, 2005 Hastings, Minnesota City Council Minutes January 18,2005 The City Council of the City of Hastings, Minnesota met in a regular meeting on Tuesday, January 18, 2005 at 7:00 p.m., in the City Hall Council Chambers at Hastings City Hall, 101 East 4th Street, Hastings, Minnesota, Members Present: Mayor Werner, Councilmembers Alongi, Hazlet, Hicks, Moratzka, and Schultz Councilmember Riveness City Administrator Dave Osberg, Assistant City Administrator Melanie Mesko Lee, City Attorney Shawn Moynihan, Planning Director John Hinzman, and Public Works Director Tom Montgomery Members Absent: Staff Members Present: Presentation-Youth Recycling Program Randy Triplett of Waste Management stated that Girl Scout Troop #518 will be in charge of the recycling box from January-March, 2005, Triplett also presented the City with a quarterly rebate check. Approval of Minutes Mayor Werner asked if there were any corrections or additions to the minutes of the regular meeting of January 3, 2005. Hearing none, the minutes were approved as presented. Consent Agenda City Administrator Osberg requested that a resolution approving continued support of the Red Rock Corridor be added as Item #24 of the Consent Agenda. Moved by Councilmember Moratzka seconded by Councilmember Hazlet to approve the Consent Agenda as presented. 6 Ayes; Nays, None. 1. Pay Bills As Audited 2. Resolution-Accept Donation from Virginia Cooper for Police Department 3. Resolution-Accept Donation from M. Jean and Harold Featherstone for Police Department 4. Resolution-Accept Donation from Hastings Veterinary Clinic for Police Department 5. Pay Estimate #6-Project 2004-2: 31st Street Reconstruction to A-1 Excavating ($19830.97) 6. Pay Estimate #6-Project 2004-4: 10th Street & Highway 61 Reconstruction to Ace Blacktop ($2,78588) Minutes of the Regular Meeting of January 18,2005 Page 2 of 3 7. Resolution-Approve Gambling Permit Renewal for Minnesota Jaycees Charitable Foundation at Eagles Aerie #2212 at 1220 Vermillion Street 8. Approve Compensation Structure for Accountant-Advanced Position 9. Approve Position Description and Compensation Structure for Community Relations & Special Projects Position 10. Approve Contract between City of Hastings and Hastings Hockey Boosters 11. Approve Contract with Dakota County for Cross County Ski Trail Grooming 12. Resolution-Supporting Adding Spotted Knapweed to the List of Prohibited Noxious Weeds in Dakota County 13. Approve 2005 City Council Committees 14. Approve Nick Clare Memorial Run 15. Approve 2005 Budget Adjustments 16. Approve Partial Payment and Assessment of Sanitary Sewer Service Repair- 1309 Maple Street 17. Approve Dakota County Emergency Communication Antenna Request-4th Street Water Tower 18. Accept City Engineer's Resignation and Appoint Assistant City Engineer as Acting City Engineer 19. First Reading/Order Public Hearing-Rezoning #2005-01 from C-3 to R-3 at 407 Tyler Street 20. Approve 2005 CDBG Budget Adjustment 21. Approve HPC Appointments 22. Declare Vacancy and Authorize Advertisement for HPC Applicants 23. 2005 Dispatch Agreement 24. Resolution-Approve Continued Support of the Red Rock Corridor Approve Public Works Reorganization Plan, Approve Job Descriptions for Public Works Superintendent and Public Works Maintenance Supervisor, and Authorize Advertising for Public Works Superintendent Position. Public Works Director Montgomery requested approval of a reorganization plan for the Streets and Utilities divisions of the Public Works Department, in response to pending staffing changes, budgetary issues, and increased staff utilization. Moved by Councilmember Hicks, seconded by Councilmember Schultz to approve the reorganization and job descriptions as presented, and authorize staff to begin the hiring process for the Public Works Superintendent position. 6 Ayes; Nays, None. Planning Department 2004 Annual Report Planning Director Hinzman outlined the major highlights of 2004 planning issues. The Council accepted the report as presented. Schedule Special City Council Meeting for Monday, January 31, 2005 No action was taken, as there was uncertainty about council attendance. Downtown Redevelopment TlF Information The information was presented as informational only; consideration of a TIF district Minutes of the Regular Meeting of January 18, 2005 Page 3 of 3 will be discussed at the February 7,2005 Council meeting. Councilmember Alongi requested that the information presented to the Council be placed on the City's website. Schedule Closed Door Special Meeting at 6:00 p.m. on Monday, February 7,2005 to Discuss Lawrence Buildings vs. City of Hastings Lawsuit. Moved by Council member Hicks, seconded by Councilmember Hazlet to schedule the closed door session. 6 Ayes; Nays, none. Adjournment Moved by Councilmember Hicks; seconded by Councilmember Moratzka adjourn the meeting at 7:23 p.m. 6 Ayes; Nays, None. Mayor ATTEST City Clerk Date, 02/03/2005 Time: 14:03:32 Operator: BECKY KLINE VI-1 Page: 1 Department vendor Name Description Amount CITY OF HASTINGS FM Entry - Invoice Payment ~ Department Report ------~------------- -------------------- ------------------------ ------------ COUNCIL AND MAYOR COUNCIL AND MAYOR COUNCIL AND MAYOR ADMINISTRATION ADMINISTRATION ADMINISTRATION ADMINISTRATION ADMINISTRATION CITY CLERK CITY CLERK CITY CLERK FINANCE FINANCE MAINTENANCE MAINTENANCE MAINTENANCE MAINTENANCE MAINTENANCE MAINTENANCE MAINTENANCE MAINTENANCE PLANNING PLANNING M.I.S. M.I.S. M.I.S. POLICE POLICE POLICE POLICE POLICE POLICE POLICE POLICE POLICE POLICE POLICE AWARDS NETWORK LEAGUE!MN CITIES INS WCEC INCI WEST CENTR EMPLOYEE RECOGNITION 1ST QTR PREMIUM WASTE DI SPOSAL Total for Department 102 DELL DIRECT SALES L. COMPUTER/ OSBERG DELL DIRECT SALES L. MONITOR/ OSBERG ICMA / MEMBERSHIP RE MEMBERSHIP DUES LASERSHARP, INC. PRINTER CARTRIDGE LEAGUE/MN CITIES INS 1ST QTR PREMIUM Total for Department 105 LEAGUE/MN CITIES INS 1ST QTR PREMIUM MESKO LEE, MELANIE EXPENSE REIMBURSEMENT TOENJES, JANE REIMBURSE/ NOTARY COl.n-uS Total for Department 107 HASTINGS AREA CHAMBE DEC LODGING TAX LEAGUE/MN CITIES INS 1ST QTR PREMIUM Total for Department 120 DELL DIRECT SALES L. COMPUTER/ MONITOR LEAGUE/MN CITIES INS 1ST QTR PREMIUM MAINTENANCE ENGINEER LIGHT BULBS NORTHLAND CHEMICAL S CLEANING CHEMICALS SDS INC. PLOWING/ SALT SIGN-A-RAMA COUNCIL CHAMBERS SIGN/AL STOUDT KURT REIMBURSE/ SHIRTS STOUDT KURT REIMBURSE/ WAL MART Total for Department 140 BDM CONSULTING ENGIN CENTRAL OFF PK LEAGUE/MN CITIES INS 1ST QTR PREMIUM Total for Department 150 LEAGUE/MN CITIES INS 1ST QTR PREMIUM NORNES, STEPHANIE EXPENSE REIMBURSEMENT WELLS FARGO BANK/ CR NOTARY COMM RENEWAL Total for Department 160 DE LAGE LANDEN FINAN DICTATION SYSTEM DELL DIRECT SALES L. COMPUTERS KEEPRS K-9 SCHOOL SUPPLIES LEAGUE/MN CITIES INS 1ST QTR PREMIUM MN CRIME PREVENT. AS PUCH/ DUES MPH INDUSTRIES K- 9 VEHICLE/ RADAR UNIT NEXTEL COMMUNICATION CELL PHONE NOWLAN, CRAIG COMPUTER LE TRAINING RGNONTI, JAMES MEAL EXPENSE REIMBURSEME SCHMITZ, MICHAEL COMPUTER LE TRAINING SCHMITZ, MICHAEL K-9 PROGRAM MISC ITEMS 384.13 27.17 1,002.15 1,413.45* 642.67 158.63 839.65 36.21 140.46 1,817.62* 1,471.53 81.83 43.00 1,596.36* 3,814.47 136.28 3,950.75* 969.52 241.21 1,452.51 171. 04 691. 67 155.15 112.00 20.69 3,813.79* 37.75 119.56 157.31* 42.43 43.75 43.00 129.18* 290.05 5,141.31 442.00 6,851.81 40.00 1,735.00 978.71 75.00 32.00 75.00 198.97 Date, 02/03/2005 Operator: BECKY KLINE Time: 14:03:32 FM Entry CITY OF HASTINGS Invoice Payment - Department Report Page: 2 ---------------- vendor Name Description Amount Department -------------------- ------------------------ ------------ Total for Department 201 BUILDING AND INSPECT BENSHOOF KEVIN MILEAGE REIMBURSEMENT BUILDING AND INSPECT LEAGUE/MN CITIES INS 1ST QTR PREMIUM BUILDING AND INSPECT O'BRIEN, JOE CHEVROL 5 MONTHS / VEHICL~ LEASE BUILDING AND INSPECT O'BRIEN, JOE CHEVRDL 5 MONTHS/ LEASE Total for Department 230 PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLl C WORKS PUBLIC WORKS PUBLIC WORKS ARM OF MINNESOTA CHALMERS/ AGGREGATE CLM ARM OF MINNESOTA CHALMERS/ CONCRETE CLASS BDM CONSULTING ENGIN LOT REVIEW CERT BIRK, JOSEPH SAFETY BOOTS EGGER NICHOLAS MILEAGE REIMBURSEMENT GERLACH SERVICE, INC. CHAIN GRINDER GERLACH SERVICE, INC. CHAIN SHARPEN LEAGUE!MN CITIES INS 1ST QTR PREMIUM MIKISKA, BRAD EXPENSE REIMBURSEMENT MN DEPT OF TRANSPORT CHALMERS! BITUMINOUS CLA MONTGOMERY, THOMAS MILEAGE SCHMIDTKE SAMANTHA MILEAGE REIMBURSEMENT SDS INC. PLOWING! SALT UNIVERSITY OF MINNES EROSION CLASS/MIKISKA & Total for Department 300 PARKS AND RECREATION COMMUNITY EDUCATION CITY ALLOCATION/ COMM ED PARKS AND RECREATION LEAGUE/MN CITIES INS 1ST QTR PREMIUM Total for Department 401 LE DUC MANSION BDM CONSULTING ENGIN LEDUC MANS PKG Total for Department 450 MISCELLANEOUS LEAGUE/MN CITIES INS 1ST QTR PREMIUM Total for Department 600 Total for Fund 101 PARKS AND RECREATION BAHLS SERVICE CUTTING EDGE PARKS AND RECREATION BAHLS SERVICE SLOW MOVING VEHICLE SIGN PARKS AND RECREATION DELL DIRECT SALES L. COMPUTER PARKS AND RECREATION INSIGHT PUBLIC SECTQ COMPUTER MONITOR PARKS AND RECREATION LEAGUE/MN CITIES INS 1ST QTR PREMIUM PARKS AND RECREATION LIKES, CORY SAFETY BOOTS PARKS AND RECREATION MOTOR PARTS SERVICE FLOOR DRY PARKS AND RECREATION MOTOR PARTS sERVICE TIRE PATCH PARKS AND RECREATION MTI DISTRIBUTING COM HYDRAULIC HOSE PARKS AND RECREATION MTI DISTRIBUTING COM O-RINGS PARKS AND RECREATION NEXTEL COMMUNICATION CELL PHONE SERVICE PARKS AND RECREATION STEVENS, JOHN SAFETY BOOTS PARKS AND RECREATION WELLS FARGO BANK/ CR SOFTWARE PARKS AND RECREATION WESTS IDE EQUIPMENT REPAIR/ FUEL MONITOR STA 15,859.85* 48.60 240.38 1,709.35 1,709.35 3,707.68* 325.00 250.00 1,500.00 150.00 63.79 380.15 30.00 3,342.92 168.93 225.00 87.38 26.33 721.66 315.00 7,586.16* 44,928.01 105.97 45,033.98* 125.00 125.00* 2,508.29 2,508.29* 87,699.42* 186.38 26.69 642.67 152.19 1,605.09 150.00 24.7'7 19.57 189.82 10.76 333.19 150.00 101. 99 280.50 Date, 02/03/2005 Time: 14:03:32 Operator: BECKY KLINE CITY OF HASTINGS FM Entry - Invoice Payment - Department Report Department Vendor Name Description -------------------- -------------------- ---------------- Total for Department 401 Total for Fund 200 PARKS AND RECREATION LEAGUE/MN CITIES INS 1ST QTR PREMIUM Total for Department 401 Total for Fund 201 HERITAGE PRESERVATIO SMITH, CINDY Total for EXPENSE REIMBURSEMENT/FR Department 170 Total for Fund 210 FIRE FIRE FIRE FIRE FIRE FIRE FIRE FIRE FIRE FIRE DALCO TOWELS/BATHROOM EMSRB MNSTAR FORMS LEAGUE!MN CITIES INS 1ST QTR PREMIUM MINNESOTA SHREDDING SHREDDING SCHUTT. MIKE EXPENSE REIMBURSEMENT SIXTY ONE MARINE &. S SNOWMOBILE PARTS TARGET PRINTER CARTRIDGES VERIZON WIRELESS CELL PHONE CHARGES WAKOTA CAER MEMBERSHIP DUES WASTE MANAGEMENT EXTRA PICK-UP Total for Department 210 AMBULANCE AMBULANCE AMBULANCE LEAGUE/MN CITIES INS 1ST QTR PREMIUM PRAXAIR DISTRIBUTION OXYGEN PRIMEDIA WORKPLACE L VIDEO SUBSCRIPTION Total for Department 220 Total for Fund 213 CITY CLERK DELL DIRECT SALES L. COMPUTER/ MESKO LEE Total for Department 107 FINANCE FINANCE FINANCE DELL DIRECT SALES L. FINANCE COMPUTERS DELL DIRECT SALES L. MONITOR/ WEBSTER WELLS FARGO BANK/ CR SOFTWARE Total for Department 120 PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS DELL DIRECT SALES L. COMPUTERS/CHALMERS & MIK DELL DIRECT SALES L. MONITORS WELLS FARGO BANK/ CR SOFTWARE Total for Department 300 Total for Fund 403 HOUSING AND REDEVELO LEAGUE/MN CITIES INS 1ST QTR PREMIUM HOUSING AND REDEVELO SDS INC. PLOWING/ SALT Page, 3 Amount ------------ 3,873.62* 3,873.62* 957.54 957.54* 957.54* 79.89 79.89* 79.89* 88.40 119.54 5,279.53 45.00 575.73 15.38 58.55 125.02 20.00 162.64 6,489.79* 487.65 151.07 1,073.39 1,712_11* 8,201.90* 642.67 642.67* 3,855_98 158.63 914 . 95 4,929.56* 1,429.41 415.24 365.98 2,210.63* 7,782.86* 156.77 751.67 Date, 02/03/2005 Time: 14:03:33 Operator: BECKY KLINE CITY OF HASTINGS FM Entry - Invoice Payment - Department Report Page: 4 Department Vendor Name Description Amount Total for Department 500 -------------------- ------------------~~ ----------------------- ------------ 908.44* Total for Fund 404 PUBLIC WORKS PUBLI C WORKS PUBLIC WORKS BDM CONSULTING ENGIN 2003-] SPIRAL & 31ST BDM CONSULTING ENGIN 2003-6 GS DR EXT/ BRIDGE 8DM CONSULTING ENGIN 2004-2 31ST ST Total for Department 300 Total for Fund 493 PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUELI C WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLI C WORKS BARR ENGINEERING CO. DESIGN/PRELIM WWOOD BDM CONSULTING ENGIN 2004-4 10TH & 61 BDM CONSULTING ENGIN 8AILLBY'S LANDING BDM CONSULTING ENGIN DAK HILLS/2005 BRAUN INTERTEC GEOTECH EVALUATIONS/ 200 BRKW APPRAI SALS APPRAI SAL/HASTINGS COUNT BRKW APPRAISALS APPRAISAL/SMALL RES LOT BRKW APPRAISALS APPRIALSAL/LARAGER RESID BRKW APPRAISALS APPRIASAL/ MEDIUM RESIDE Total for Department 300 Total for Fund 494 PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS LUDWIG RYAN / DIANA REFUND OVERPAY LEAGUE/MN CITIES INS 1ST QTR PREMIUM TKDA ENGINEERS PROF SERVICES ZGODA, JOHN CLASS REIMBURSEMENTS/BOO ZGODA, JOHN CLASS REIMBURSEMENTS/GAS Total for Department 300 Total for Fund 600 PUBLIC WORKS PUBLIC WORKS LEAGUE/MN CITIES INS 1ST QTR PREMIUM WYTASKE, GARY REPAIR SAFETY GLASSES Total for Department 300 Total for Fund 601 CITY CLERK DIXON, THOMAS UNIFORMS CITY CLERK LEAGUE/MN CITIES INS 1ST QTR PREMIUM Total for Department 107 Total for Fund 610 PARKS AND RECREATION LEAGUE/MN CITIES INS 1ST QTR PREMIUM Total for Department 401 Total for Fund 615 908.44* 1,130.50 1,128.00 1,525.25 3,783.75* 3,783.75* 45.50 894.75 1,045.00 15,882.00 4,700.00 4,500.00 4,500.00 4,500.00 3,500.00 39,567.25* 39,567.25* 62.55 835.68 5,251.66 77 .00 15.15 6,242.04* 6,242.04* 1,201.89 25.50 1,227.39* 1,227.39* 31. 00 229.30 260.30* 260.30* 505.21 505.21* 505.21* Date, 02/03/2005 Time: 14:03:33 Operator: BECKY KLINE Page, 5 Department Vendor Name Description Amount CITY OF HASTINGS FM Entry - Invoice Payment - Department Report PUELI C WORKS -------------------- -------------------- ------------------------ ------------ PLANNING PLANNING PLANNING PLANNING PLANNING PLANNING PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLI C WORKS PUEL! C WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS LEAGUE/MN CITIES INS 1ST QTR PREMIUM Total for Department 300 Total for Fund 620 8DM CONSULTING ENGIN EASTENDERS BDM CONSULTING ENGIN GLENDALE HTS SDM CONSULTING ENGIN PLASTIC PRINTERS BDM CONSULTING ENGIN RlVERWDOD 8TH BDM CONSULTING ENGIN VITT PROP/CENTEX BDM CONSULTING ENGIN WESTVIEW PKG Total for Department 150 BARR ENGINEERING CO. DESIGN/ COMPLE RlVERWD L BDM CONSULTING ENGIN BAILBY RIDGE BDM CONSULTING ENGIN CENT OFF PARK 8DM CONSULTING ENGIN CBNT SO BDM CONSULTING ENGIN BASTENDER'S ADD BDM CONSULTING ENGIN GLENDALE HTS 2ND BOM CONSULTING ENGIN MKT PLACE W BDM CONSULTING ENGIN RlVERDALE BDM CONSULTING ENGIN SCHOOL HS SQ BDM CONSULTING ENGIN SENIOR HOUSING BDM CONSULTING ENGIN SIEBEN CREST 8DM CONSULTING ENGIN SO OAKS 8DM CONSULTING ENGIN SO OAKS 2ND 8DM CONSULTING ENGIN SO PINES 4TH 8DM CONSULTING ENGIN SUMMIT HEIGHI'S 8DM CONSULTING ENGIN WALLIN 11TH 8DM CONSULTING ENGIN WESTVIEW COMMONS/ WENDY' 8DM CONSULTING ENGIN WHISPERING w/ WMS ADD Total for Department 300 Total for Fund 807 Grand Total 351. 58 351.58* 351.58* 37.75 37.75 187.50 3,670.00 37.75 375.00 4,345.75* 600.00 119.00 416.50 1,236.75 29.75 446.25 37.75 113.25 29.75 1,952.00 513.75 37.75 29.75 148.75 367.25 909.00 37.75 37.75 7,062.75* 11,408.50* 172,849.69'" February 7, 2005 / Mayor Werner OIyofH6lt~ Memnn::lm To: City Council From: Becky Kline, Finance Department Date: 01/25/2005 The attached Department Report itemizes vouchers that were paid on January 25, 2005. Thank you. Date; 01/25/2005 Department -------------------- COUNCIL AND MAYOR ADMINISTRATION ADMINISTRATION CITY CLERK CITY CLERK FINANCE MAINTENANCE MAINTENANCE PLANNING M.I.S. M.I.S. POLICE POLICE POLICE POLICE POLICE POLICE POLICE POLICE POLICE POLICE POLICE POLICE POLICE POLICE BUILDING AND BUILDING AND BUILDING AND PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS POOLI C WORKS POOLI C WORKS Time: 14:35:34 Operator: BECKY KLINE CITY OF HASTINGS FM Entry - Invoice Payment - Department Report Vendor Name Description -------------------- ------------------------ FILTERFRESH Total for COFFEE SERVI CE Department 102 AT&T IKON LONG DISTANCE CHARGES/ D OFFICE SOLUTION QRTLY MAIN CHARGES Total for Department 105 AT&T LONG DISTANCE CHARGES/ D U.S. POSTMASTER WINTER NEWSLETTER POSTAG Total for Department 107 AT&T LONG DISTANCE CHARGES/ D Total for Department 120 AT&T DAKOTA ELECTRIC Total LONG DISTANCE CHARGES/ D ASSN ELECTRICITY/ DEC for Department 140 AT&T LONG DISTANCE CHARGES/ D Total for Department 150 AT&T LONG DISTANCE CHARGES/ D LASERQUIPT PRINTER MAINTENANCE Total for Department 160 AT&T LONG DISTANCE CHARGES/ D BUREAU OF CRIMINAL A CJDN CONNECTION BUREAU OF CRIMINAL A MDT HOST SITE DAKOTA COUNTY TREAS - DAKOTA CO FUEL DEC CHGS DAKOTA ELECTRIC ASSN ELECTRICITY/ DEC GRAPHIC DESIGN OFFICE SUPPLIES MIDSTATE ORG. CRIME MOCIC DUES 0' BRIEN, JOE CHEVROL WARRANTY EXPENSE OFFICE MAX - A BOISE OFFICE SUPPLIES REGINA MEDICAL CENTE LAB WORK/ CASE 04014284 SHAMROCK ANIMAL CLIN DOG KENNEL STORAGE TEE'S PLUS DARE ITEMS UNIFORMS UNLIMITED RESERVE UNITS/ UNIFORM I WALMART COMMUNITY BATTERIES/ VIDEOTAPES Total for Department 201 INSPECT AT&T LONG DISTANCE CHARGES/ D INSPECT DAKOTA COUNTY TREAS- DAKOTA CO FUEL DEC CHGS INSPECT TERRY'S ACE HARDWARE SUPPLIES Total for Department 230 AT&T CARGILL INCCORPORATE COLT ELECTRIC INC. DAKOTA COUNTY TREAS- DAKOTA ELECTRIC ASSN LONG DISTANCE CHARGES/ D CLEARLANE ELECTRICAL REPAIRS DAKOTA CO FUEL DEC CHGS ELECTRICITY/ DEC Page: 1 Amount ------------ 180.00 180.00* 2.80 1,104.74 1,107.54* 2.54 1,165.06 1,167.60* 4.49 4.49* 1.77 19.48 21.25* 5.08 5.08* 6.30 254.40 260.70* 79.13 390.00 380.00 2,716.41 10.6B 74.55 150.00 3,075.00 406.73 70.25 326.88 845.12 578.85 43.54 9,147.14* 29.23 117.17, 10.10 156.50* 14.75 1,023.36 763.00 1,501.90 1,728.90 Date: 01/25/2005 Time: 14: 35: 34 Operator: BECKY KLINE CITY OF HASTINGS FM Entry - Invoice Payment - Department Report Department Vendor Name Description ------------~~------ -------------------- ---------------~~---~*- -----~------ Amount PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBi...I C WORKS HOSE/CONVEYORS INC. HOSE FITTINGS TOTAL TOOL SUPPLIES TOTAL TOOL TUBES/ REPAIR LABOR UNIVERSITY OF MINNES CEAM CONF/ EGGER Total for Department 300 MISCELLANEOUS MISCELLANEOUS LEAGUE/MN CITIES INS DEDUCTIBLE/ J STEVENS MAGUIRE AGENCY PROF SERVICE Total for Department 600 Total for Fund 101 PARKS AND RECREATION BEST ACCESS SYSTEMS WARMING HOUSE/ LOCKS & K PARKS AND RECREATION ENCOMPASS INC ENGINEERING / POOL PARKS AND RECREATION HOTSY EQUI PMENT OF M CARBONATE PLUS PARKS AND RECREATION IKON OFFICE SOLUTION QRTLY MAIN CHARGES PARKS AND RECREATION MOBILE-LINK WIRELESS CAR CHARGER PARKS AND RECREATION MOTOR PARTS SERVICE AIR FILTER PARKS AND RECREATION MOTOR PARTS SERVICE SPARK PLUGS PARKS AND RECREATION TERRY'S ACE HARDWARE BATTERIES/ SCOOP PARKS AND RECREATION TERRY'S ACE HARDWARE ICE MELT/ WIPER BLADES PARKS AND RECREATION TERRY'S ACE HARDWARE INSULATION PARKS AND REC~TION TERRY'S ACE HARDWARE KENNEDY RINK REPAIR PARKS AND RECREATION TERRY'S ACE HARDWARE KEYS/ WARMING HOUSE PARKS AND RECREATION TERRY'S ACE HARDWARE PAIN1' / GROUT PARKS AND RECREATION TERRY'S ACE HARDWARE PIONEER WARMING HOUSE SU PARKS AND RECREATION TERRY'S ACE HARDWARE PIONEER WM HS SUPPLIES PARKS AND RECREATION TERRY'S ACE HARDWARE SPRAY PAINT PARKS AND RECREATION TERRY'S ACE HARDWARE WARMING HOUSE SUPPLIES Total for Department 401 Total for Fund 200 HERITAGE PRESERVATIO AT&T LONG DISTANCE CHARGES/ D HERITAGE PRESERVATIO IKON OFFICE SOLUTION QRTLY MAIN CHARGES Total for Department 170 Total for Fund 210 FIRE FIRE FIRE FIRE FIRE FIRE FIRE ASPEN MILLS NAVY PARKAS AT&T LONG DISTANCE CHARGES/ D DAKOTA COUNTY TREAS - DAKOTA CO FUEL DEC CHGS IKON OFFICE SOLUTION QRTLY MAIN CHARGES NEXTEL COMMUNICATION CELL PHONE CHARGES VERIZON WIRELESS CELL PHONE CHARGES VISIONARY SYSTEMS, L SOFTWARE SUPPORT Total for Department 210 AMBULANCE AMBULANCE MEDICA REFUND OVERPAY/ MARIAN K BOUND TREE/NORTH AME MEDICAL SUPPLIES Page: 2 142.17 32 .66 155.73 240.00 5,602.47* 35_57 3,200.00 3,235.57* 20,888.34* 729.67 830.50 342.93 517.59 21.25 10.70 4.82 32.99 35.91 17.52 3.71 5.92 33.49 42.33 19.82 8.50 139.47 2,797.12* 2,797.12'" 2.90 522.67 525.57* 525.57* 5,500.00 13.52 709.3], 541.49 85.77 78.38 595.00 7,523.47'" 70.35 175.16 Date: 01/25/2005 Operator: BECKY KLINE Time: 14:35:35 CITY OF HASTINGS FM Entry - Invoice Payment - Department Report Page: 3 Department Vendor Name Description Amount --~-~--------------- -------------------- ---------------~-------- -------~---- AMBULANCE AMBULANCE AMBULANCE DAKOTA COUNTY TREAS - DAKOTA CO FUEL DEC CHGS MOTOR PARTS SERVICE SWITCH / SHIPPING PRAXAIR DISTRIBUTION OXYGEN Total for Department 220 Total for Fund 213 HOUSING AND REDEVELO LIESCH ASSOCIATES IN UBC ENVIRONMENTAL SURVEY Total for Department 500 Total for Fund 402 HOUSING AND REDEVELO AT&T LONG DISTANCE CHARGES/ D Total for Department 500 Total for Fund 404 PUBLIC WORKS AT&T LONG DISTANCE CHARGES/ D PUBLIC WORKS BUMPER TO BUMPER ARCTIC EXTREME PUBLIC WORKS BUMPER TO BUMPER FINANCE CHARGE PUBLIC WORKS BUMPER TO BUMPER FOAM PUBLIC WORKS BUMPER TO BUMPER TRANSFILTER KIT PUBLIC WORKS DAKOTA COUNTY TREAS- DAKOTA CO FUEL DEC CHGS PUBLIC WORKS DAKOTA ELECTRIC ASSN ELECTRICITY/ DEe PUBLIC WORKS GOPHER STATE ONE-CAL LOCATES PUBLIC WORKS GRAPHIC DESIGN STATEMENT MAILING PUBLIC WORKS IKON OFFICE SOLUTION QRTLY MAIN CHARGES PUBLIC WORKS MOTOR PARTS SERVICE FILTER/ PUBLIC WORKS MOTOR PARTS SERVICE FILTERS PUBLI e WORKS u.S. POSTMASTER BILLING POSTAGE Total for Department 300 Total for Fund 600 PUBLIC WORKS PUBLIC WORKS DAKOTA ELECTRIC ASSN ELECTRICITY/ DEC MCES WASTE WATER SERVICE Total for Department 300 Total for Fund 601 CITY CLERK CITY CLERK DAKOTA COUNTY TREAS - DAKOTA CO FUEL DEC CHGS TERRY'S ACE HARDWARE CLEANING SUPPLIES Total for Department 107 Total for Fund 610 PARKS AND RECREATION AT&T LONG DISTANCE CHARGESI D PARKS AND RECREATION DIPPIN DOTS, INC. ICE CREAM PARKS AND RECREATION FARNER BOCKEN COMPAN CONCESSION SUPPLIES pARKS AND RECREATION FERRELLGAS 3 FILLS 452.16 59.68 161.10 918.45* 8,441.92* 1,628.00 1,628.00* 1,628.00* 3.00 3.00* 3.00* 13 .28 29.80 .50 12.55 23.42 671 . 07 71.83 165.60 170.40 593.95 15.11 12.42 1,003.20 2,783.13* 2,783.13* 206.57 71,824.59 72,031.16* 72,031_16* 1,440.03 32.0Q 1,472.03* 1,472.03* 2.48 364.00 246.36 46.79 Date: 01/25/2005 Time: 14: 35: 35 Operator: BECKY KLINE CITY OF HASTINGS FM Entry - Invoice Payment - Department Report Page: 4 Department Vendor Name Description Amount -------------------- -------------------- ------------------------ ------------ PARKS AND RECREATION FERRELLGAS 9 FILLS PARKS AND RECREATION FERRELLGAS CYLINDER RENTAL PARKS AND RECREATION MN DEPT/LABOR & INDU BOILER INSPECTION PARKS AND RECREATION R & R SPECIALITIES, BLADE SHARP PARKS AND RECREATION SHERWIN-WILLIAMS TAPE PARKS AND RECREATION SYSCO, MINNESOTA CONCESSION SUPPLIES PARKS AND RECREATION TERRY'S ACE HARDWARE HILMAN FASTENER PARKS AND RECREATION TERRY I S ACE HARDWARE JANITORIAL SUPPLIES PARKS AND RECREATION TERRY'S ACE HARDWARE PVC Total for Department 401 Total for Fund 615 122.32 12.78 55.00 74.50 51. 76 416.01 2.24 14.11 4.22 1,412.57* 1,412.57* PUBLIC WORKS AT&T LONG DISTANCE CHARGES/ D 8.10 PUBLI C WORKS MAGUIRE AGENCY HYDRO ELEC BOILER 39,999.00 PUBLIC WORKS MAGUIRE AGENCY HYDRO INSURANCE 57,820.00 Total for Department 300 97,827.10* Total for Fund 620 Grand Total 97,827.10* 209,809.94* QtyofH.6lt~ Merracn:lm To: City Council From: Becky Kline, Finance Department Date: 02/01/2005 The attached Department Report itemizes vouchers that were paid on February 1, 2005. Thank you. Date, 02/01/2005 Time, 09,07,05 Operator, BECKY KLINE page; 1 CITY OF HASTINGS FM Entry - Invoice Payment - Department Report Department Vendor Name Description Amount -------------------- -------------------- ------------------------ ------------ CNA INSURANCE LONG TERM CARE INS/FEB Total for Department DELTA DENTAL PLAN L.E.L.S. LOCAL UNION 49 LOCAL 320 OF FEB DENTAL PREMIUM PAYROLL DEDUCTIONS PAYROLL DEDUCTIONS JAN DUES MINNESOTA NCPERS FEB PREMIUM MN CHILD SUPPORT PMT 00138614701, 00007189760 MN CHILD SUPPORT PMT 001435452601 TEAMSTERS 320 WELFAR PAYROLL DEDUCTIONS Total for Department 000 COUNCIL AND MAYOR PREMIUM APPAREL CO EMPLOYEE RECOGNITION PRO COUNCIL AND MAYOR SPRINT JAN PHONE COUNCIL AND MAYOR WALMART COMMUNITY SUPPLIES/ HOLIDAY & RECO Total for Department 102 ADMINISTRATION ADMINISTRATION ADMINISTRATION ADMINISTRATION ADMINISTRATION ADMINISTRATION ADMINISTRATION ADMINISTRATION ADMINISTRATION ADMINISTRATION ADMINISTRATION ADMINISTRATION ADMINISTRATION ADMINISTRATION CITY CLERK CITY CLERK CITY CLERK CITY CLERK CITY CLERK CITY CLERK CITY CLERK CITY CLERK CITY CLERK FINANCE FINANCE LEGAL FORTIS BENEFITS INS GRAPHIC DESIGN IKON OFFICE SOLUTION METRO AREA MNGR ASSN METRO AREA MNGR ASSN OFFICE MAX A BOISE OFFICE MAX A BOISE OFFICE MAX A BOISE OFFICE MAX A BOISE OFFICE MAX A BOISE OFFICE MAX A BOISE OFFICE MAX A BOISE SPRINT WALMART COMMUNITY Total for ALLINA MEDICAL CLINI ALLINA MEDICAL CLINI FORTIS BENEFITS INS INSIGHT PUBLIC SECTO LABORATORY CORPORATI METRO AREA MNGR ASSN MONSTER, INC MUNICIPALS SPRINT LTD PREMIUM/ FEB CITY WINDOW ENVELOPES PAN TRAY DUES LUCHEON/ DECISION RESOUR CALENDAR/A/Z GUIDE CALENDAR/PENS/PAPER CHAIRMATS/PRINT CARTRIDG INK PAD/PAPER/INK CART/P LGL PADS/INK/PAPER/TAPE STAMP/FOLDERS STAMP/INK JAN PHONE SUPPLIES/ HOLIDAY & RECO Department 105 PRE-EMPLOYMENT/ BENSHOOF PRE-EMPLOYMENT/ STOUDT LTD PREMIUM/ FEB MONITOR PRE-EMPLOYMENT/ BENSHOOF LUNCHEON IT SPECIALIST POSITION MEMBERSHI P DUES JAN PHONE Total for Department 107 FORTIS BENEFITS INS SPRINT Total for Department 120 LTD PREMIUM/ FEB JAN PHONE FLUEGEL & MOYNIHAN P MONTHLY LEGAL FEE Total for Department 130 236.92 236.92* 1,841.05 592.00 720.00 921.00 144.00 438.39 238.57 520.00 5,415.01* 427.42 13.42 59.19 500.03* 39.70 H9.16 129.87 50.00 18.00 44.44 31.98 136.28 223.05 378.61 60.84 22.68 200.78 47.29 1,582.68* 103.50 103.50 11.00 151.23 73.50 18.00 365.00 20.00 13.42 859.15* 48.64 100.47 149.11* 11,250.00 11,250.00* Date, 02/01/2005 Time: 09: 07: 05 Operator: BECKY KLINE CITY OF HASTINGS FM Entry - Invoice Payment - Department Report Page: 2 -------------------- ----------- Description Amount Department Vendor Name MAINTENANCE MAINTENANCE MAINTENANCE MAINTENANCE MAINTENANCE MAINTENANCE MAINTENANCE MAINTENANCE MAINTENANCE MAINTENANCE MAINTENANCE MAINTENANCE MAINTENANCE MAINTENANCE MAINTENANCE PLANNING PLANNING M.I.S. M.I.S. M.I.S. M.I.S. M.I.S. POLICE POLICE POLICE POLICE POLICE POLICE POLICE POLICE POLl CE POLICE POLICE POLICE POLICE POLl CE POLl CE BUILDING AND BUILDING AND BUILDING AND BUILDING AND BUILDING AND ------------------------ ------------ CRAMER BLOG SERVICE MAINT / CHILLER FORTIS BENEFITS INS LTD PREMIUM/ FEB MENARDS FD LAUNDRY MACH PARTS MENARDS FD LAUNDRY MACHINE SUPPL MINNEGASCO,ACCT'S PA JAN GAS NEXTEL COMMUNICATION CELL PHONE ORKIN PEST CONTROL PEST CONTROL SDS INC. PLOWING/ SALT SPECIALIALTY SEEDS I ICE MELT SPRINT JAN PHONE T.D. 'S CLEANING CLEANING/ PD TERRY'S ACE HARDWARE PLUMBING SUPPLIES TOWER CLEANING SYSTE CITY HALL CLEANING UHL COMPANY INC. PNEUMATIC CALIBRATION TO XCEL ENERGY ELECTRIC SERVICE Total for Department 140 LTD PREMIUM/ FEB JAN PHONE Total for Department 150 FORTIS BENEFITS INS SPRINT NORNESj NOTARY REGISTRAT LTD PREMIUM/ FEB cable LASER FICHE UPGRADE JAN PHONE Total for Department 160 DAKOTA COUNTY 01 STRI FORTIS BENEFITS INS INSIGHT PUBLIC SECTQ SOLBREKK INC SPRINT BOUND TREE/NORTH AME FIRST AID MEDICAL SUPPLI CITY OF MPLS. DEC AUTOMATED PAWN CDW GOVERNMENT INC 2 MDC FOR SQUADS DAKOTA COUNTY CHIEFS 2005 MEMBERSHIP FORTIS BENEFITS INS LTD PREMIUM/ FEB GRAPHIC DESIGN CURFEW CARDS/aT SLIPS NEXTEL COMMUNICATION NEXTEL DRUG TASK FORCE OFFICE MAX - A BOISE 3 RING BINDERS PHILIPS MEDICAL SYST FIRST AID MEDICAL SUPPLY SPRINT (CELL PHONES) MDT VISION CARD CONNECTI SPRINT JAN PHONE STREICHER'S FUSEES TERRY'S ACE HARDWARE RANGE ITEMS WALMART COMMUNITY COMPUTER DISKS XCEL ENERGY ELECTRIC SERVICE Total for Department 201 INSPECT BDM CONSULTING ENGIN INSPECT BDM CONSULTING ENGIN INSPECT FORTIS BENEFITS INS INSPECT NEXTEL COMMUNICATION INSPECT SPRINT FINAL GRADE TOP OF BLOCK VERIFICATIO LTD PREMIUM/ FEB CELL PHONE SERVI CE JAN PHONE 302.00 14.79 11. 04 108.56 5,762.13 184.72 91.30 433.33 383.40 42.60 1,150.80 20.52 1,196.21 96.84 2,546.86 12,345.10* 32.35 67.12 99.47* 100.00 16.67 15.69 63.90 26.85 223.11* 116.55 139.00 8,559.28 65.00 461.07 117.16 51.16 45.88 173.81 732.80 679.07 217.15 26.61 23.30 36.15 11,443.99* 400.00 300.00 48.89 169.37 82.54 Date, 02/01/2005 Time, 09, 07: 06 Operator: BECKY KLINE CITY OF HASTINGS FM Entry - Invoice Payment - Department Report Page: 3 ------------------ Vendor Name Description Amount Department -------------------- ------------------------ ------------ BUILDING AND INSPECT UNIVERSITY OF MINNES DESIGNING CLASS 5/2-4 BUILDING AND INSPECT UNIVERSITY OF MINNES INSPECTING ONSITE SYSTEM BUILDING AND INSPECT UNIVERSITY OF MINNES INSTALLING CLASS 4/21 Total for Department 230 SAFETY COMMITTEE MINNESOTA SAFETY COU FAMILY SAFETY MAGAZINE Total for Department 240 PUBLI C WORKS PUBLI C WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLI C WORKS PUBLIC WORKS PUBLI C WORKS PUBLI C WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS ABLE HOSE & RUBBER I PUMP HOSE/ COUPLINGS BAHLS SERVICE BOLTS / COLLAR BAHLS SERVICE HITCH PIN BAHLS SERVICE PATCH BAHLS SERVICE PATCH / PIN BAHLS SERVICE TWISTED CLEV DAKOTA GARAGE DOOR C TRACKS FORCE AMERICA BOLTS / O-RINGS FORTIS BENEFITS INS LTD PREMIUM/ FEB GRAPHIC DESIGN BUS CARDS-CHALMERS G S DIRECT INC PRINTER INK MINNEGASCO,ACCT'S PA JAN GAS NORTHERN SAFETY TECH HALOGEN BULB SDS INC. PLOWING/ SALT SPRINT JAN PHONE TERRY'S ACE HARDWARE CONCRETE MIX TERRY'S ACE HARDWARE SUPPLIES TOTAL TOOL CHAIN WALMART COMMUNITY CALCULATOR / FRAMES WALMART COMMUNITY SUPPLIES XCEL ENERGY ELECTRIC SERVICE Total for Department 300 PARKS AND RECREATION FORTIS BENEFITS INS LTD PREMIUM/ FEB Total for Department 401 Total for Fund 101 PARKS AND RECREATION FORTIS BENEFITS INS LTC PREMIUM/ FEE PARKS AND RECREATION MINNEGASCO,ACCT'S PA JAN GAS PARKS AND RECREATION MOTOR PARTS SERVICE ABRASIVE WHEEL PARKS AND RECREATION MOTOR PARTS SERVICE BLADES PARKS AND RECREATION NINE EAGLES PROMOTIO CLOTHING-TESSIER PARKS AND RECREATION PRO SOURCE EDUCATIONA INTRO TO FRONTPAGE COURS PARKS AND RECREATION SPRINT JAN PHONE PARKS AND RECREATION S & T OFFICE PRODUCT LAMINATOR PARKS AND RECREATION S & T OFFICE PRODUCT SIGN HOLDERS PARKS AND RECREATION TOWER CLEANING SYSTE CLEANING SERVICE PARKS AND RECREATION WALMART COMMUNITY JMF SUPPLIES PARKS AND RECREATION WALMART COMMUNITY WARMING HOUSE SUPPLIES PARKS AND RECREATION XCEL ENERGY ELECTRIC SERVICE PARKS AND RECREATION YOCUM OIL CO INC DRUM DEPOSIT CREDIT 205.00 175.00 125.00 1,505.80* 45.00 45.00* 59.70 34.26 4.96 28.76 70.97 23.62 40.50 289.77 229.42 57.51 237.54 1,732.63 31.52 463.33 373.06 28.66 73.95 49.72 47.79 30.46 14,233.17 18,141.30* 8.34 8.34* 63,805.01* 75.10 5,082.68 2.9.9 11.66 250.00 169.00 569.28 319.09 79.11 500.55 23.92 30.30 1,768.53 -42.60 Date: 02/01/2005 Time: 09: 07: 06 Operator: BECKY KLINE CITY OF HASTINGS FM Entry - Invoice Payment - Department Report Department Vendor Name Page: 4 -------------------- ----------------- Description Amount ------------------------ ------------ PARKS AND RECREATION YOCUM OIL CO INC OIL/TOR OIL/DRUM DEPOSIT Total for Department 401 Total for Fund 200 PARKS AND RECREATION FORTIS BENEFITS INS LTD PREMIUM/ FEB PARKS AND RECREATION MINNEGASCO,ACCT'S PA JAN GAS PARKS AND RECREATION NEXTEL COMMUNICATION CELL PHONE PARKS AND RECREATION SPRINT JAN PHONE PARKS AND RECREATION S & T OFFICE PRODUCT LAMINATING SUPPLIES PARKS AND RECREATION XCEL ENERGY ELECTRIC SERVICE Total for Department 401 Total for Fund 201 CABLE SPRINT JAN PHONE Total for Department 420 Total for Fund 205 HERITAGE PRESERVATIO DAKOTA COUNTY HISTOR MEMBERSHIP HERITAGE PRESERVATIO FORTIS BENEFITS INS LTD PREMIUM/ FEE HERITAGE PRESERVATIO SPRINT JAN PHONE Total for Department I70 Total for Fund 210 MINNESOTA NCPERS FEE PREMIUM Total for Department 000 FIRE FIRE FIRE FIRE FIRE FIRE FIRE FIRE FIRE FIRE FIRE FIRE FIRE FIRE FIRE ASPEN MILLS PARKA EMERGENCY APPARATUS LIGHTS FIRE INSTRUCTORS ASS 00 OFFICER/ MAKING A DIF FORTIS BENEFITS INS LTD PREMIUM/ FEB HASTINGS GIFT GARDEN WREATH MEDICAL DISPOSAL SYS HAZ WASTE OOLLECTION MINNEGASCO,ACCT'S PA JAN GAS MOTOR PARTS SERVICE TRAILER KIT 1490 SPRINT JAN PHONE TERRY'S ACE HARDWARE CAULK TERRY'S ACE HARDWARE REPAIR PARTS TERRY'S ACE HARDWARE SHIPPING TERRY'S ACE HARDWARE SHIPPING CORRECTION WALMART COMMUNITY SUPPLIES XCEL ENERGY ELECTRI C SERVl CE Total for Department 210 AMBULANCE AMBULANCE AMBULANCE BOYER FORD TRUCKS LIFEBLANKET PRAXAIR DISTRIBUTION FUEL FILTER LIFE BLANKET OXYGEN 840.71 9,680.32* 9,680.32* 19.87 331.29 41.68 122.25 143.70 150.18 808.97* 808.97* 13 .42 13.42* 13 .42* 50.00 1.66 13.42 65.08* 65.08* 64.00 64.00* 228.50 133.76 319.50 209.28 52.17 65.00 3,636.12 81.61 455.81 4.25 18.03 36.95 - .58 134.29 825.17 6,199.86* 33.18 555.00 115.71 Date: 02/01/2005 Time: 09:07:06 Operator: BECKY KLINE CITY OF HASTINGS FM Entry - Invoice Payment - Department Report Page: 5 Department Vendor Name Description Amount AMBULANCE -------------------- -------------------- ---------------~-------- ----------~~ REGINA MEDICAL CENTE DECEMBER SUPPLIES Total for Department 220 Total for Fund 213 HOUSING AND REDEVELO MCKINZIE METRO APPRA UBC APPRAISAL REPQST Total for Department 500 Total for Fund 402 HOUSING AND REDEVELO EHLERS . ASSOC PROJ MGMT HOUSING AND REDEVELO EHLERS & ASSOC SHERMAN/ RIVERFRONT PROJ HOUSING AND REDEVELO EHLERS & ASSOC TIF DIST 4 HOUSING AND REDEVELO FORTIS BENEFITS INS LTC PREMIUM/ FEB HOUS ING AND REOEVELO SDS INC. PLOWING/ SALT HOUSING AND REDEVELO SEH ENGINEERS TIF STUDY/ #4 RDIST HOUSING AND REDEVELO SPRINT JAN PHONE HOUSING AND REDEVELO TROPHIES PLUS PLAQUE/ BIRKELAND Total for Department 500 Total for Fund 404 ECONOMIC DEVELOPMENT FORTIS BENEFITS INS Total for LTD PREMIUM/ FEB Department 180 Total for Fund 407 PUBLIC WORKS AUTO DOCTOR ALIGNMENT PUBLIC WORKS BAHLS SERVICE OIL PUBLIC WORKS BERRY COFFEE COFFEE PUBLIC WORKS FORTIS BENEFITS INS LTD PREMIUM/ FEB PUBLIC WORKS MINNEGASCO,ACCT'S PA JANGAS PUBLIC WORKS MINNESOTA NCPERS FEe PREMIUM PUBLIC WORKS NAT'L WATERWORKS BATTERIES PUBLIC WORKS SPRINT JAN PHONE PUBLIC WORKS TERRY'S ACE HARDWARE AOAPTER PUBLIC WORKS TERRY'S ACE HARDWARE BURSH WIRE PUBLIC WORKS TERRY'S ACE HARDWARE FILTERS PUBLIC WORKS TERRY'S ACE HARDWARE HAMMER PUBLIC WORKS TERRY'S ACE HARDWARE PLUG PUBLIC WORKS TERRY'S ACE HARDWARE THERMOMETERS PUBLIC WORKS WALMART COMMUNITY SUPPLIES PUBLIC WORKS XCEL ENERGY ELECTRIC SERVICE Total for Department 300 Total for Fund 600 PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS LABOR/MILEAGE LABOR/MILEAGE/TIMERS/SOC LTD PREMIUM/ FEB CONNELLY INDUSTRIAL CONNELLY INDUSTRIAL FORTIS BENEFITS INS 188.16 892.05* 7,155.91* 2,720.00 2,720.00* 2,720.00* 375.00 818.75 1,462.50 15.68 493.34 1,767.15 13 .42 19.17 4,965.01* 4,965.01* 3.33 3.33* 3.33* 202.29 22.97 44.00 107.80 2,649.60 32.00 1,787.57 279.10 2.12 5.73 9.14 12.77 8.51 14.35 40.65 6,939.80 12,158.40* 12,158.40* 522.09 601.23 42.08 Date, 02/01/2005 Time: 09:07,07 Operator: BECKY KLINE CITY OF HASTINGS FM Entry - Invoice Payment Department Report Department Page: 6 ------------------ Vendor Name Description Amount -------------------- ------------------------ ------------ PUBLIC WORKS PUBLIC WORKS TERRY'S ACE HARDWARE SUPPLIES XCEL ENERGY ELECTRIC SERVI CE Total for Department 300 Total for Fund 601 CITY CLERK CITY CLERK CITY CLERK CITY CLERK CITY CLERK CITY CLERK CITY CLERK BOYER FORD TRUCKS PINION SEAL CHOICEPOINT SERVICES TRAC RANDOM DRUG TESTS FORTIS BENEFITS INS LTD PREMIUM/ FEB HASTINGS TIRE & AUTO T-4 FRONT TIRES MINNESOTA NCPERS FEB PREMIUM NEXTEL COMMUNICATION CELL PHONE SPRINT JAN PHONE Total for Department 107 Total for Fund 610 PARKS AND RECREATION FARMER BROS 00. COFEE/COCOA/CIDER PARKS AND RECREATION FORTIS BENEFITS INS LTD PREMIUM/ FEB PARKS AND RECREATION GRAPHIC DESIGN OPEN SKATE BOOKLETS PARKS AND RECREATION MIDWEST COCA-COLA BT POP PARKS AND RECREATION MINNEGASCO,ACCT'S PA JAN GAS PARKS AND RECREATION MINNESOTA NCPERS FEB PREMIUM PARKS AND RECREATION NEXTEL COMMUNICATION CELL PHONE PARKS AND RECREATION R & R SPECIALITIES, 4 BLADE SHARPS PARKS AND RECREATION SPRINT JAN PHONE PARKS AND RECREATION SYSCO, MINNESOTA HOT DOGS/PIZZA/MARSHMELL PARKS AND RECREATION SYSCO, MINNESOTA SOFTENER SALT PARKS AND RECREATION XCEL ENERGY ELECTRIC SERVICE Total for Department 401 Total for Fund 615 PUBLIC WORKS FORTIS BENEFITS INS LTD PREMIUM/ FEB PUBLIC WORKS MINNESOTA NCPERS FEB PREMIUM PUBLIC WORKS PARSONS REPAIR LABOR PUBLIC WORKS SPRINT JAN PHONE PUBLIC WORKS UNITED KISER SERVICE REPAIRS PUBLIC WORKS XCEL ENERGY ELECTRI C SERVI CE Total for Department 300 Total for Fund 620 HOUSING AND REDEVELO EHLERS " ASSOC SHERMAN/ RIVERFRONT HOUSING AND REDEVELO EHLERS " ASSOC SHERMAN/ RIVERFRONT PROJ Total for Department 500 Total for Fund 807 Grand Total 6.45 999.15 2,171. 00* 2,171.00* 21.64 48.00 38.25 315.10 16.00 41.22 17.42 497.63* 497 .63* 425.62 51.39 237.50 1,290.00 7,639.86 16.00 108.64 74.50 395.45 390.81 36.48 9,043.29 19,709.54* 19,709.54* 15.90 16.00 10,835.24 42.60 1,275.00 9,161.00 21,345.74* 21,345.74* 2,618.75 2,937.50 5,556.25* 5,556.25* 150,655.61* Memorandum VI-2 To: From: Re: Date: Mayor Werner & City Councilmembers Melanie Mesko Lee, Assistant City Administrator PT Parks Clerical Position Evaluation & Recommendation February 1, 2005 Council Action ReQuested: Approve the attached position description and salary range for a part-time parks department clerical position. Backl!round Information: The creation of a part-time clerical position for the Parks department was approved in the 2005 budget. This position is similar in nature to the other clerical support positions in administration, engineering, building, and public works; therefore the same point value and salary structure is proposed. Upon approval, staff will begin the hiring process for this position. If you have any questions about this memo, please feel fee to contact me. CITY OF HASTINGS POSITION DESCRIPTION Position Title: Department: Reports To: Exempt: Normal Shift: Approved by City Council: Parks & Recreation Office Assistant Parks & Recreation Parks & Recreation Director No 8:00 a.m. - 4:30 p.m. Monday through Friday Position Summary This is a non-exempt, non-union position responsible for assisting in parks and recreation administrative support duties. This position is also responsible for coordinating the recycling activities of the City of Hastings. Other duties may be assigned as well. The requirements listed below are representative of the knowledge, skills, and abilities required. Essential Position Duties & Responsibilities . Performs various support staff duties including but not limited to: . Receiving incoming phone calls and providing polite and accurate information to callers or routing callers to the appropriate personnel for resolution . Greeting and assisting members of the public with answering questions, assisting with registration of programs, and general city inquires and specific department mqumes. . Scheduling park and picnic reservations. . Scheduling party wagon reservations. . Composing and typing correspondence and reports, which may include map work and basic research. · Assists with production and distribution of departmental advertising and information. . Develops and maintains user-friendly filing system and files and retrieves system according to Minnesota Records Retention standards and using the systems document retention system. . Responsible for collecting, receipting, and depositing registration fees. · Performs support staff duties associated with the preparation and timely distribution of Natural Resource and Recreation Commission packets. . Attends and takes minutes ofNRRC meetings. · Provides general information for City Council, City Commissions & City departments as requested. · Assists in the preparation and timely distribution of: · Public hearing notices to residents; . Pmchase orders & invoices, . Weed & snow removal letters · Provides accurate and polite information to the public and co-workers in person, on the phone. and via electronic communication. . Assists with the maintenance of accurate and up-to-date information, including but not limited to the Diseased Tree Program and Adopt-A-Park Program. . Coordinates and organizes city's recycling program, including but not limited to answering questions from the public, applying for grants, and ensuring proper compliance with grant provisions. . Ability to work successfully in a team and in a constantly changing environment. . Regular attendance is required. . Performs other duties and assumes other responsibilities as apparent or as delegated. Knowled2e. Skills & Abilities: . Thorough knowledge of common office practices & procedures. . Thorough knowledge in a variety of computer applications including, but not limited to Microsoft Word, Excel, Outlook and PowerPoint. . Demonstrated ability to type 60 wpm accurately and efficiently. . Demonstrated ability to use typical office machines, including IBM computers, 10- key calculators, Dictaphones, copy machines, fax machines, potage meter/mailing machines, and other machines. . Ability to remain current and provide accurate infonnation to customers regarding programs, policies, and procedures. . Competency in the use of proper grammar, punctuation, and spelling. . Ability to detem1ine work priorities and set and accomplish goals within limited periods of time under pressure. . Ability to create and maintain orderly filing systems to provide easy and quick access to paperwork. · Ability to communicate effectively and courteously to both members of the public and co-workers. · Experience in handling cash and receiving payments. · Experience with e-mail communication and on-line research. Competencies Common to All City Positions: · Develop and maintain a thorough working knowledge of all departmental and applicable City policies and procedures in order to help facilitate compliance with such policies and procedures by personnel. . Demonstration, by personal example, of the service, excellence, and integrity expected from all staff. . Develop respectful and cooperative working relationships willi co-workers, including willing assistance to newer staff so job responsibilities can be performed with confidence as quickly as possible. . Confer regularly with and keep immediate supervisor informed of all important matters which pertain to the applicable job functions and responsibilities. . Represent llie City of Hastings in a professional manner to the general public and outside contacts and constituencies. Able to professionally Public speaking Criteria to Qualify for this oosition: · High School Diploma or OED equivalent. . Minimum Two years experience in a professional office enviromnent. . Good verbal and written English communication skills. Desired Qualifications: . Office experience in a municipal or county govermnent setting, preferably in parks and recreation. . Post secondary education andlor training related to office organization and practices. Phvsical Demands: The physical demands described here are representative of those that must be met by an employee to successfUlly peiform the essential functions a/this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essen/ia/functions While performing the duties of this job, the employee is regularly required to sit, talk or hear, stand, walk, use hands to finger, handle or operate objects, tools or equipment; reach with hands and arms; climb or balance; stoop, kneel, crouch or crawl; taste and smell; lift or move up to twenty.five (25) pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. Work Environment: The work environment characteristics described her are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essen/ia/functions. Work is performed primarily in an inside, temperature controlled environment. When inside, work will generally require periods of sitting, composing written materials and communication with others in person or on the telephone. Supervision of Others: This position is not responsible for any regular direct supervision of employees. Employee Initials: Supervisorl Dept. Head Initials: ACAlCA initials: Date: Date: Date: Applicalion materials can be obtained by calling 651-480-2350 or from Ihe City website at WI1'w.ci.haslmfts.mnus. A compleled application form may be submitted to the Assistant City Administrator, 101 Fourth Street East, Hastings, MN 55033for consideration. Applicants are encouraged to include supplemental information that demonstrates previous experience The City of Hastings is an Equal Opportunity Employer January 1, 2005 Salary Range' Julv I, 2005 Salwy: $17.43-21. 78/hourly $17.60-$22. DO/hourly Posted.. Closing Dale.' VI-3 To: From: Date: Re: Mayor Werner and City Councilmembers Melanie Mesko Lee, Assistant City Administrator February 2, 2005 Renewal of Consumption & Display Permit-Knights of Columbus, 3075 Vermillion Street Recommended City Council Action: Approve the attached resolution approving a renewal of the consumption & display permit for the Knights of Columbus for the period of April 1, 2005 - March 31, 2006. This is a state-issued permit that needs local authorization. The Council has approved this renewal for the last several years. Prior to issuing the permit, the applicant will need to pay the required fee of $300. If you should have any questions, please do not hesitate to contact me. Attachments: 1 . Resolution 2 . Application on file CITY OF HASTINGS DAKOTA COUNTY, MINNESOTA RESOLUTION No. 02- -05 RESOLUTION APPROVING RENEWAL OF CONSUMPTION & DISPLAY PERMIT FOR THE KNIGHTS OF COLUMBUS WHEREAS, the Knights of Columbus have presented an application to the City of Hastings for a renewal of their consumption & display permit for their building, located at 3075 Vermillion Street, Hastings, Minnesota, and WHEREAS, this is a state-issued permit that requires local approval of said renewal permit. NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HASTINGS AS FOLLOWS; that the City Council of the City of Hastings that the Mayor and the Administrative Assistant/City Clerk be given authorization and be directed to sign this resolution and the application for renewal of a consumption & display permit and forward the permit and resolution to the Minnesota Department of Public Safety, showing approval of this request for the Knights of Columbus, 3075 Vermillion Street, Hastings. ADOPTED BY THE CITY COUNCIL OF HASTINGS, MINNESOTA, THIS 7th DAY OF FEBRUARY, 2005. AYES: NAYS: ABSENT: Attest: Michael Werner Mayor Melanie Mesko Lee Assistant City Administrator/City Clerk (SEAL) VI-4 To: From: Date: Re: Mayor Werner and City Councilmembers Melanie Mesko Lee, Assistant City Administrator February 2, 2005 Approve Implementation of Employee Assistance Program Recommended City Council Action: Approve entering into an agreement with Midwest EAP Solutions to provide employee assistance program services. Backqround Information: As part of the 2005 budget, the implementation of an employee assistance program (EAP) was proposed and approved. Staff has met with several providers and is recommending entering into a contract with Midwest EAP to provide EAP services at a cost of $2,400 for 2005. VI-5 Hastings Parks and Recreation Department 920 W. 10th Street Hastings, MN 55033 Phone 651-480-6175 Fax 651-437-5396 www.ci.hastings.mn.us Date: 1/20105 To: Honorable Mayor and City Council Members From: Barry Bernstein, Parks and Recreation Director Subject: Civic Arena Furnace Repair Background Information: The two 24 year old furnaces that operate the east rink locker rooms unrepentantly need replacement. One furnace is semi operational while the other furnace is not operational at all. The life expectancy for this type of equipment is approximately 10 years. The Arena Manager has sought three quotes for replacing this equipment. The lowest price for replacement is $6,850 plus the cost of disposal at no more then $2000. It is our recommendation to replace both furnaces with the enclosed company's proposal. Council Action Requested: I. Approve request 2. Not to approve request 3. Send back to committee for further discussion REF: City CounciVmemo furnace replacement arena 20Qi PROPOSAL ~N~~~~h Mechanical Contractors 1633 Eustis Street +St. Paul, MN +55108-1288 +Phone (651) 645-0451 +Fax (651) 642-5599 Company Name Phone/Fax I Date HASTINGS CIVIC ARENA 651-480-6195/651-480- 1-6-05 street Address ProjllCtName 2801 REDWING BLVD. HASTINGS CIVIC ARENA NEW FURNACES crty,State,zlp Project 1.ocation HASTINGS, MN 55033 SAME Attention: Project Description SLlV INSTALL 2 NEW LOCKER ROOM FURNACE SLlV, THANK YOU FOR THE OPPORTUNITY TO BID THE LOCKER ROOM FURNACES CHANGE OUT. WE PROPOSE THE FOLLOWING: . SUPPLY AND INSTALL TWO NEW PAYNE 135,000 BTU HORIZONTAL FLOW FURNACES. · CONNECT GAS LINES, FLUE PIPE WIRING AND DUCT WORK TO EACH UNIT. · NEWMECH IS NOT RESPONSIBLE FOR REMOVING OR DISPOSING OF EXISTING UNITS. · NEW THERMOSTATS, PROTECTIVE COVERS AND SPECIALTY CONTROL WIRING ARE NOT INCLUDED IN THIS PRICE. ' BASE BID: FIVE THOUSAND FOUR HUNDRED AND 001100..................................$5,400.00 AL T #1: ADD FOR BRYANT FURNACES.............................................................$1,000.00 AL T #2: AD FOR NEW STf-TS AND PROTECTIVE COVERS...................................$450.00 .' .~ ",',,.... -, iz;:~.-';::./i.::/ /; ;(:':.,p..,-;,+- ~'"' (: ~i~~- &. +- Rt:-/~ ~~~, O'f' &-~~it.-G.s "j"p6.,!'j",.~^ .;11....:<; <11 All material is guaranteed tD be as specified: All wDrk tD be cDmpleted in a wDrkmanlike manner accDrding tD standard practices. Any alteratiDn Dr devlatlDn from abDve speclficatiDns InvDlvlng extra CDstS will become an extra charge over and above the estimate. NewMech CDmpanies, Inc. will not be held liable fDr agreements cDntingent upon strikes, accidents or delays beyond our control Building owner to carry fire, property and other necessary insurance. Our workers are covered by workmen's compensation . insurance. NewMech Companies, Inc. will not be responsible for, nor will bid on this project, any work or cost of asbestos abatement. Building owner to provide safe work area with free access to carry out above work. As part of this Proposal, if it is required by the Contract, NewMech Companies, Inc. will provide commercial general liability cDverage for the scope of NewMech's wDrk on the project to the fullest extent of its current insurance coverage. NewMech Companies, Inc. will not assume any insurance obligations beyond that included in its current insurance policy. Upgrading of existing systems to meet the most currentcodes is limited to scope of work detailed above. All work to be performed dUring normal workday (lam to 3:30 pm, M-F) on straight time unless otherwise noted. Drain down and refilling of piping systems by others unless noted above. On all accounts over 30 days, customer agrees to pay all reasonable collection fees and I or attorney fees. Note: Proposal may be withdrawn by us if not accepted within 30 days. JAY BAARS IPROJECT MANAGER Phone (651) 632-9613 Direct Fax (651) 642-5892 ACCEPTANCE OF PROPOSAL - The above prices, specifications and conditions are satisfactory and hereby accepted. You are authorized to do the work as specified. Payment will be made as outlined above. Date of Acceptance Authorized Signature VI-6 Hastings Parks and Recreation Department 920 W. 10th Street Hastings, MN 55033 Phone 651-480-6175 Fax 651-437-5396 www.ci.hastings.mn.us Date: 1/24/04 To: Honorable Mayor and City Council Members From: Barry Bernstein, Parks and Recreation Director Subject: Friends of the Mississippi Arrangement Background Information: I have submitted for your review a memo of understanding between the Friends of the Mississippi and the City of Hastings to continue monitoring and restoration work at Lake Rebecca and the Hastings River Flats areas. In addition, I have enclosed the program outlined by the Friends of the Mississippi. The Friends of the Mississippi conducted similar restoration work for the City of Hastings last summer. You will notice that this agreement is for the second year of a possible three year restoration and monitoring program. Council Action Requested: 1. To approve the proposed agreement 2. Not to approve the proposed agreement 3. Send back to committee for further discussion REF: City CounciVmemo 2005 friends of the Mississippi year 2 Hastings Parks and Recreation Department 920 W. 10th Street Hastings, MN 55033 Phone 651-480-6175 Fax 651-437-5396 www.ci.hastings.mn.us Friday, January 21,2005 Tom Lewanski Conservation Director Friends of the Mississippi 46 E Fourth St. #606 St. Paul, MN 55101 Dear Tom, I would like to thank you and Karen for meeting with Kevin and myself on Wednesday, January 19. From the discussion at this meeting, we covered what the Friends of the Mississippi proposed for the year two management plan of the Lake Rebecca and Hastings River Flats areas. The City of Hastings Parks and Recreation Department understands the year two plan to include all of the details that are listed and outlined on the Hastings River Flats Park Restoration and Monitoring Plan that you submitted to me. For the year two restoration and monitoring work outlined in the management plan for this project, it is our understanding that the City of Hastings will be responsible for payment of $3,300 to the Friends of the Mississippi. Payment will be made at the conclusion of the 2005 management and restoration project. The City will provide payment in September of 2005 for services rendered by the Friends of the Mississippi. If you are in agreement of items identified in this memo of understanding, please sign both copies and return them to my attention. I will also sign both copies and return one signed copy for your files. As a reminder, this arrangement is dependent on City Council approval. If you have any questions, please feel free to contact my office at 651-480-6176 or bbernsteinCa1cLhastinl!s.mn.us. Friends of the Mississippi Sincerely, Date City of Hastings representative Date Barry Bernstein Parks and Recreation Director REF: generaVfriends of the Mississippi agreement 2005 Hastings River Flats Ecological Restoration 2005 Site Monitoring Budget Friends of the Mississippi River FMR Ecologist Tasks Evaluate/monitor lakeshore Survey seeded area, monitor lakeshore Survey seeded area, monitor lakeshore Survey seeded area, monitor lakeshore Survey seeded area, monitor lakeshore Survey seeded area, monitor lakeshore Survey seeded area, monitor lakeshore Total Date 2005 April May June July Aug Sept Oct Amount $ 275.00 $ 550.00 $ 550.00 $ 550.00 $ 550.00 $ 550.00 $ 275.00 $ 3,300.00 Project tasks include recording observations (written and photographs), reporting records to the City, developing management recommendations, mapping task' areas and work accomplished (if needed), and preparing a year-end summary. Though the budget is very limited, we will attempt to do some vegetation surveys in seeded areas especially, to betterrecord project progress. 1/19/05 Purpose of Monitoring Plan . Tho P"'P'" of, mow""", p'''' " 10 ddine how ili, ,_, 0" proj"" will h, __ I' """li"", ""g"",oo" """" _ proto"" m th" "',""",", ""-tioo i, obWo.d. D,. ""''''''' .'ow ili, -" 10 """ """,,, 0,", tim, of POrtio,,;, ",""",,,,,. S""'or m""", are tailored to fit the project goals as well as project budgets. HASTINGS RIVER FLATS PARK RESTORATION MONITORING PLAN MonitOring area Th, mooltoriog ~'" "'om", of"" flOOdp"" fore. '"" '" _ '" "" """ th" Wore 'ood" " P""red ;" 2003 "'d 2004 "oj",""", "" """ "= wit m,""ow, """I'"'iri" <by I'"'iri, "'d mow area; the fOriner beach wet meadow and Wet prairie; arJd the lakeshore buffer. The total area is about 110 acres. . Goals . Maintain optimal growing conditions for seeded arJd plarJted plarJts. 0'=0 ili~ Mti"" ""ci" '" ""wb>g;" "" """d ~" ("",old"" rooghJy SO_"" of plant cover, but may: be niuch less). . Record changes in buckthorn Coverage in floodplain forest. . Control PllIple loosestrife E!i1d other invasive exotics. YEAR 1 (2004) Monitoring Methods . Take photographs from established photopomts (show on map). Seeded area: . Visit monthly May thru September. . Record all specie~t.1iit can be identified in each planting zone, during a walk-through Survey (keep a ~i tally for each planting area for the entire season). Large areas will be divided"to faCilitate ease of observations (show survey areas on DOQ). . Record dOminant species in each.planting area, the amount of vegetation groWth Overall - height, density - and other general observations, such as species that are Particularly abundant or patchy. . Record and map exotic invasive species, including buckthorn, and any other ecological or management concerns. . Record and map bare ground areas that may I).~ed re-seeding. . Evaluate groWth of woody species, especially willows. Determine if control is needed. Lakeshore: . . . Check weekly after planting, then eveIy two weeks. Record water levels, Condition of plants, species in bloom. . Note any fencing repairs needed. . FloodplairiF orest '.' . . Evaluate effectiveness of buckthorn treatment. . Map remaining buckthom in fall. Friends of the Mississippi River I Management Response Seeded area: . Mow vegetation as needed to remove weeds and excessive cover crop. Mow when vegetation is about 12 inches high and mow to a height of 5 to 8 inches. The first mowing should be completed by June 21, 2004. A second mowing may be needed if weeds are abundant and seeding. The second mowing should be completed by August 10, 2004. Additional mowing should be done where needed to maintain optimal conditions for native seedlings and remove weeds before they produce seed. . Apply appropriate herbicide as' needed to control exotics without harming native species. Weeds should be spot sprayed. Some species can be removed by hand when plants are small. Purple loosestrife can be pulled if pulling will not disturb new seedlings. All weeds should be controlled before they produce seed (mid-July for loosestrife). See Natural Resource Management Plan for more details Lakeshore: . Make fencing repairs. . Tend to plants as needed, re-anchor any floaters. . Remove weeds. . NotifY the city if water levels need to be altered. Floodplain Forest . Seek funding source for additional buckthorn control, ifneeded. YEAR 2 (2005) , Goals Seeded area: . Native plants are about 50%-60% of cover by end of season. . Determine what species'have established in each vegetation zone (wet meadow, dry prairie, wet prairie, mowed area, emergent zone). . Control invasive exotics plant species. Lakeshore: . Maintain optimal conditions for installed plants Floodplain Forest: . Less than 5% coverage of buckthorn Monitoring Methods . Take photographs from established photopoints (show On map). Seeded area: . Continue the same monitoring methods used in 2004. . It would also be beneficial to determine what species of the seeded mix eventually appear at the site and relative abundances of each, in comparison to what was seeded. This could be Friends of the Mississippi River 2 determined by setting up survey quadrats (0.25 m2) along established transects. For example, 3 transects, 100 m apart in the main tank farm, perpendicular to the road. Set up 10 to 12 quadrats on each transect. . Ifbudget does not permit, continue the walk-through SUrveys in each vegetation zone, three times each growing season (e.g. late May/early June, mid-July, late August). Lakeshore: . Continue monitoring site every two weeks, especially in the spririg. Record plant species observed, problems with fencing, water levels, and condition of plants, as well as any other pertinent observations. Record muskrat activity and research potential exclusion possibilities. Management Response Seeded area: . The site should be mowed in mid to late May to promote conditions for native vegetation. A second moWing may be needed if weeds are abundant and seeding. The second mowing . should be completed by August 10, 2004. . . Continue to remove/treat purple loosestrife and other invasive species as needed. · Areas where nativ~ plants did not successfully establish should be reseeded in Fall 2005 or Spring 2006 (after prescribed burning). Suitable site preparation (such as herbicide application, tilling or raking, etc) should be conducted prior to seeding, as needed. Lakeshore: . Obtain additional fencing materials and goose/duck deterrents (eg mylar ribbon). . Once fencing is secure, replace emergent plant material if needed. Floodplain Forest:. . Cut and treat or do basal bark treatment of remaining buckthorn. Goals Seeded area: . Native plants are 70% to 80% cover by end of season. . Determine what species have established in each vegetation zone (wet meadow, dry prairie, wet prairie, mowed area, emergent zone). . Control purple loosestrife and other invasive exotics. YEARS 3 and 4 (2006, 2007) Lakeshore: . . Maintain optimal conditions for installed plants. Monitoring Methods . Continue the same momtoring methods uSed in 2005. Frequency of visits to lakeshore can (likely) be reduced. Continue survey quadrats in seeded area ifpossible. Friends of the Mississippi River 3 Management Response Seeded area: . Conduct prescribed burn in spring. . If purple loosestrife is still present, obtain and release beetles after the spring burn. Lakeshpre: . Continue maintaining fencing, unless circumstances dictate otherwise. Install additional plant material if needed. Determine long-term needs for the lakeshore planting, the success of the plant establishment, and possibilities for expanding the buffer area. . Friends of the Mississippi River 4 Hastings River Flats Plant Survey Form Wet Prairie at Tank Farm -28 ac S ecies A!1ef1!P!!.~, ~.~n.?!~~_':'!.sj~ Anemone cylindrica Aquilegia canadensis Common Name g_<;i.0.?~~_.~_Q~,rTll?ne thimbleweed Columbine .._....n.__. ,.,...___'._00__...__......__._ .._..___.._.n.....'.......__.___.___ I I I _8~!_1!!J!qy.~_~_:."!ng~~~____~~~_En.91?.D_d ~~~_. _~.~.~!._~gi~':!-t'!.!?g!~..rLsJ~~!.I!.C~,LI:_?_~y~.~l~_'=._~~.~~_"___._..,1 I I ""~~!J'iI2~YE-_____________Jrost E_~L__________I ! 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I M~,gJenbtt.rgJ!..m~~~na..__.__...M~~i.~~ sati~.9'@_~~ I _E:~.'!!.cUl!LyjfJ}~_tum ___.__.___.._...._:?!'!'.!!.~b_G_ras!...._....._..,.... r Sorghastrum nutans Indian Grass I I I I T I I I I I I I I I I I . , l_om~.~ I I ~~ rn " m f- VI-7 Hastings Parks and Recreation Department 920 W. 10th Street Hastings, MN 55033 Phone 651-480-6175 Fax 651-437-5396 www.ci.hastings.mn.us Date: 1/31/05 To: Honorable Mayor and City Council Members From: Barry Bernstein, Parks and Recreation Director Subject: Year End Report Background Information: I have enclosed a year end report for your review that encompasses the entire department (parks, aquatic center and arena). After you have the opportunity to review this information and you have any questions or comments, please feel free to bring any questions or comments to my attention and I will be glad to address them for you. Council Action Requested: None REF: City Council/memo year end report 2004 niW!j:;: "-';':;!imjmm 2004 Year In Review Hastings Parks and Recreation Department Each division in the Parks and Recreation Department was asked to answer the following questions: 2004 in Review 2004 Highlights Goals for 2004 Meel or exceeded objectives in 2004? Revisions for 2005 Goalslobjeclivesfor2005 How to achieve these goals in 2005 Hastings Parks and Recreation Department Aquatic Center Hastings Parks and Recreation Department Aquatic Center 2004 Review Weathefplaced a signif",antfole in '04. 600190 ope"'~cnai days recor<!ed below average temperatures. Attendance ~gures reached 15,128 which is 20.368 dcwn from '03 1425 season pas"",swere sold Theinlroductionlorthel'.seascn passed proved to be popular 400swimminglessonparocipants Slkle stairs were repla""d 7 ccping ston"" were replaced 2004 Highlights High rate of staff who choose torelum Inslallation of new computer based sonware Ihat can calculate aod record daily altendance, daily admission, record season pa5S information and generate daiiy ancl year end reports 2004 Goals Sell more season passes Ihen in '03 Introducethe'hseason pass Pfovidingthe cilizens of Hastings wilh a safe, fun and pleasurable experience Meetlng/ExceedingObjective, for 2004 'h season pass was popular (179 sold) Season pass sales were 100 lesslhen'03 Increase in swimming lesson participanls . Exceeded all expectations wilh providing a high qualily and safe experience 10 our visitors. Hastings Parks and Recreation Department Hastings Aquatic Center Hastings Parks and Recreation Department Aquatic Center 2005 Revisions . Continue to revise and update the computer software system to provide information to both the visitor and staff. . Introduce a variety of water aerobics classes and increase facility usage . increase revenue production of the facility by examining all pool and concession operations Goals and Objectives 2005 Increase swim lessons forlOVo/er level classes (mosl popular) Addwateraerob1cs Conlinuelo provide a safe and funaqualicenvironment Increasefevenue increase usage of facility Achieving Goals 2005 Reorganize swimming lesson schedule 10 accommodate addilionalparticipanlsinlhe moslpopularclasses Conlinue 10 recrurt highly molivatedslaffasinslruclors, lifeguards as well as other necessaryaquaticcenterslaff Re-evaluatecurTeflloperalioos in attempllo maximize revenue production in all areas 1 ::~.:.' 1000 'I MO'!! '.- .... "- ~_._--_.. GI."........... ._M"m,.... Hastings Parks and Recreation Department Parks Division 2004 Goals Continue providing the highut quallly of maintenance to all amenWes in pa",s, an Irails and buildings in as ccsteffective manor ""possible Met or exceeded 2004 Goals/Objectives During tha administration transitionpBriod,Bvaluationof practices and procadul1IS took place. The department still continued to operate very effectivelywilhthB high IBvelof maintenance standard that has beenestabHshed Hastings Parks and Recreation Department Parks Division Achieving 2005 Goals Utilize NRRC, City Council, resident input and department staff in delermining current andMure trends and needs regerding operations, practices and procedures, This will be accomplished in as cost effective manor as possible Hastings Parks and Recreation Department Parks Division 2004 Review Saw transition of departmental leadership Addition ofpar!r; land Upgrading facili~es Grand Excursion Increase trail mileage Underpass Trail completion 2004 Highlights Nawtrail signs on Mississippj River Maintenance of 27 miles of trails Maintenance of approximately 400 acres of parks Memorial donation program Underpass trail completion Pioneer Par!r; upgrades Wallin Par!r; Shelter construction Hastings Parks and Recreation Department Parks Division Goals/Revision and Objectives for 2005 Upgrade field maintenance practices Capital Improvement program for trails, parks and vehicles Upgrade Roadside park slide Upgrade park signs Research relocation/adjustments to skate park Continue to improve maintenance practices/procedures Improved communication between divisions Institute best practices for field turf management Hastings Parks and Recreation Department Civic Arena 2004 in Review Installation of new boards - East Rink New compressors for arena Skating lessons and leagues 2004 Highlights The installation of new boards and glass New compressor system 2 Hastings Parks and Recreation Department Civic Arena Goals for 2004 Continue atlempting 10 expand adult hockey Look into ways to increase participatioo for Leam to Skale To work with Hastings Hockey Boosters and other organizations with ice/facility rental. Met or exceeded 2004 Goals It is felt all goals and objective set out in 2004 exceeded expectations. Hastings Parks and Recreation Department Civic Arena '~IO~' 1400 .'"'''' 1200 "HST.,", 1000 ...._, 100 ...._,..- eoo o'Hoo", 0........" : ! .1:~'::" o ': 0.'''..... _""....H.... 0...... .,........ .-..... .......... "_0.00 ..0.00..00 ""'00.... .......... .7~O'.. ."'.00.... "_0.00 :::::::: ,~........_..,- '.".000....' Hastings Parks and Recreation Department Skate Park 2004 Goals Sell more saason passes Research if adjusted pass cost affected attendance Increase daily attendance Met or exceeded objectives in 2004 . Sold more season passes then in 2003 Daily admission was at praviouslavels Hastings Parks and Recreation Department Civic Arena Revisions/Goals and objectives for 2005 . New furnace for east arena locker rooms . West rink ceiling painting . Repair and maintenance to parking lot . Increase usage of facility . Increase revenue Hastings Parks and Recreation Department Skate Park 2004 in Review Saw an increase in participants Vandalism to perimeter fencing a persistent issue Rented portable office for patrons and staff 2004 Highlights Staff attitude aftar ralocation into portable office Hastings Parks and Recreation Department Skate Park Revisions/Goals and Objectives for 2005 Research alternative sites for a possible relocation of existing park Rasearch alternatives such as a tier 1 park and location More aggressive publicity campaign More revenue and usage in current location 3 Hastings Parks and Recreation Department Administration 2G04 In Review New logo O.oruwupgrodjngof.omofoo;liliu lluiklingotWIIlinP.rk lJ_bgotjonof.k"'porkpoten'iol -~. H;rod5uperintoonoontofP.,.. Ev.lu.tionoftacilru..., polio;.. ""0 prooeO..... 20I)$GCNII.lobtKtiVH R....roh..-........"'.ninl:<o... r...'."\""ot*'Ii....r.po..i~. C:ontiou.to...fu.to.ndo.omino pofi<:ioo.proooduroo.ndprooti<:o. Continuo to o<ldrooo tno ""o<loof ,.,.;dontonow.nd;ntnofufur. De.o;opomo.'~,deto;lodC:IPplonf<< porlui.ndfaclfltj.. Hi,eoffioosupportond.mainten.nce stoffpor.on Dev.lopsm.fI Troil mop R.vi.oDopo"",on,'owobp.\IO R.vi.oonypofi<:io.,pr_.ndloo. tnotaro,nno&dof".,,,..on. Cononuetopromototh.iJonofftoor """,r.."",icoo Si<oto por1< pion 4 VI-9 February 1, 2005 TO: The Honorable Mayor and City Council FROM: John Grossman, HRA Director RE: Recommend appointment to HRA The HRA will interview two applicants for the vacancy created by Harold Birkeland's resignation on the evening of February 3, 2004. Their recommendation for your consideration and appointment will be emailed and mailed to you on Friday, February 4. Please add the recommendation to the consent agenda at the meeting of February 7, 2004. February 4, 2004 TO: The Honorable Mayor and Council FROM: John Grossman, HRA Director RE: Appointment of HRA Commissioner Please add this as item VI-9 of the consent agenda at the meeting of February 7, 2004. The Housing and Redevelopment Authority advertised, and interviewed the two applicants. The HRA recommends to the Mayor and Council the appointment of Pam Holzem, 114 E. Second Street, as HRA Commissioner to complete the term of Harold Birkeland, who resigned in December, 2004. The term ends January 31, 2008. VI-10 Memo To: Mayor Werner and City Council From: Kris Jenson, Associate Planner Date: February 7,2005 Subject: RESOLUTION - Planning and Development Fees REQUEST The City Council is asked to review and adopt proposed increases to Staff Billable Rates in the Planning Department Fees. The proposed resolution is attached. BACKGROUND In 2003, Planning and Development fees were updated from their 1992 rates. At this time, we are seeking only to adjust the Staff Billable rates. Salaries and administrative expenses have increased since 2003. Billable rates are established by doubling a person's salary and rounding up to the nearest $5 increment. A billable rate has also been added for the HRA Director and the Planning Intern position, which will be filled this Spring. The rate for the Assistant City Engineer has also been modified to reflect the new Engineering Supervisor position. All other fees established/updated in 2003 are still listed in the interest of simplicity, so there is just one document establishing current fees for Planning and Development. CITY OF HASTINGS Dakota County, Minnesota Resolution No. 02-_-05 RESOLUTION SETTING CONSTRUCTION PERMIT FEES, PLANNING DEPARTMENT FEES, AND ESCROW REQUIREMENTS FOR DEVELOPMENT REVIEW AND INSPECTION WHEREAS, Resolution 04-18-03 did establish Construction Permit Fees, Planning Department Fees, and Escrow Requirements for development review and inspections, and WHEREAS, those fees and rates were established in 2003 and the City of Hastings has determined that it is necessary to update those fees, as costs and salaries have increased, and WHEREAS, it has been determined that additional Staff positions should have an established billable rate. NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HASTINGS AS FOLLOWS; That the following building and development fees and escrow requirements are hereby in effect: 1. Construction Permits: Grading Plan Review $125 - with approved development grading plan. $250 - for infilllot on plat without an asbuilt grading plan. $75 $125 $250 $25 $200 Top of Block Survey Final Grade Survey Erosion Control Inspection Installation of Water Meter Radio Read Unit Inspection of Water Services Line 4 Inches in diameter or greater Bacteriological Testing of Water service Lines 4 inches in diameter or greater $150 2. Site Plans Site Plan Review Application Fee Site Plan Review Escrow - Commercial/Industrial 0- 5,000 s.f. building 5,001 - 10,000 s.f. building 10,001 - 50,000 s.f. building 50,001 s.f. + building Site Plan Review Escrow - Residential 8 units and under 9 - 40 units 41 units and greater 3. Plattina Preliminary Plat Review application fee Preliminary Plat Review Escrow Under 10 acres 10 Acres and over Final Plat Review Application Fee Street & Utility Improvement Plan Under 10 Acres 1 0 Acres and over 4. Other Plannina Fees Annexation Administrative Lot Split Comprehensive Plan Amendment Environmental Assessment Worksheet (EAW) Garden Center House Move Lot Line Rearrangement Minor Subdivision Rezoning Roof Sign Approval Sign Permits - Based on Estimated Value: Up to $500 $501 - $1,000 $1,001 - $2,500 $2,501 and over Special Use Permit Variance Vacation of ROW/Easement $500 $2,000 $3,000 $3,750 $4,500 $2,000 $3,250 $4,500 $500 $3,500 $6,500 $600 $2,500 $5,000 $500 plus Legal Expenses $50 $500 $500 plus $1,000 escrow $50 $500 $50 $500 $500 $100 $30 $50 $75 $100 $500 $250 $400 Commencing construction or operations prior to securing a permit will result in a doubling of the application fee. 5. Staff Billinq Rates: Planning Director: Planner/GIS: Planning Intern: Public Works Director: City Engineer: Eng. Supervisor: Eng. Technician: HRA Director: $70.00/hour $55.00/hour $25.00/hour $85.00/hour $60.00/hour $55.00/hour $55.00/hour $70.00/hour ADOPTED BY THE CITY COUNCIL OF HASTINGS, MINNESOTA, THIS 7TH DAY OF FEBRUARY, 2005. Ayes: Nays: Absent: ATTEST: Melanie Mesko Lee, City Clerk Michael D. Werner, Mayor (SEAL) VI-11 Memo To: Mayor Werner and City Council From: John Hinzman, Planning Director Date: February 7,2005 Subject: 1S1 Reading\Order Public Hearing - Rezoning #2005-04 - Three Rivers Place (Block 2) - Tanek Architects REQUEST The City Council is asked to consider 151 reading and order a public hearing to rezone Block 2 downtown from C-3, Community Regional Commerce to DC, Downtown Core. Upon consideration by the Council. The public hearing would be scheduled for the Tuesday, February 22, 2005 City Council Meeting. ..... ....,. ..' . '.. RECOMMENDATION '. ,. The Planning Commission voted 6-0 to recommend approval of the rezoning at the' January 24, 2005 Planning Commission Meeting. The rezoning is consistent with both the Comprehensive Plan and Heart of Hastings Downtown Development Plan. During the public hearing several residents spoke with concerns about site development including parking, height of building, conformance with Heart of Hastings Master Plan, and lack of commercial businesses along the river. ATTACHMENTS · Location Map · Development Plans . Application BACKGROUND INFORMATION Property Ownership The applicant does not presently control the entire ownership of Block 2. Other owners include Hastings HRA (vacant lot), and James and Rosemary Kranz (Graphic Building). Heart of Hastings Master Plan Classification The property is part of the "Downtown Core Multi-Use District" as designated in the Heart of Hastings Master Plan. The Plan views the area as "primarily a retailing district. However, allowances for residential, office and services are not only historically appropriate but also enhance the vitality and economic viability of the downtown Core." The development plan includes both residential and retail uses, consistent with the Master Plan. Comprehensive Plan Classification The property is guided MXD - Mixed Use Development in the 2020 Comprehensive Plan. The proposed uses are consistent with the Comprehensive Plan. Zoning Classification The property is currently zoned C-3, Community Regional Commerce. A rezoning to DC, Downtown Core District is proposed. The DC district allows for a mix of both commercial and residential uses. Existing Use The property presently contains a mix of commercial and residential buildings as follows: .~ LOcation North Half Block? . . Existlna Use 'Residential home;'barn, '. . and vacanfbrew~ry' .. buildina . '.;: . "';': Former Eddy Pharmacy, Spiral Foods Coop, Graphic Desian, vacant storefront Pro Dosed Use 4~"5.storY condomiiijum" building . . . .. - ... .. .. .. .,',.. . ...> . ,-.:,.. .......' ' ': ",. .. Souih Half Block 2 3 story retail\condominium building . Proposed Use Tanek and Abdo have submitted the following plans for site development: Buildina Size Use North Half - Residential 4.5 floors 50 Condominium Units (Phase I) (4 floors residential above underaround oarkina) South Half - Mixed Use 3 floors (Phase II) - 1 st Floor Retail 15,900 s.f. - 2_3'd Floors Residential 26 Condominium Units REVIEW OF THE DEVELOPMENT PLAN, SITE PLAN, AND PLAT WOULD BE CONSIDERED BY THE CITY COUNCIL AT A LATER DATE. Adjacent Zoning and Land Use The following land uses abut the property: Direction Existinq Use Zoninq Comp Plan North Mississippi River - Kings Cove F-W - Floodway Floodway East Tyler Street (Block 1) - Vacant HRA Property 1-1 -Industrial Park MXD - Mixed South 2nd Street (Block 15) - US Post Office C-3 - Comm Reg Comm MXD - Mixed - A+ Barber C-3 - Comm Reg Comm MXD - Mixed - Gahnz Dentistry C-3 - Comm Reg Comm MXD - Mixed -VFW C-3 - Comm Reg Comm MXD - Mixed West Ramsey Street (Block 3) - Gardner House C-3 - Comm Reg Comm MXD - Mixed - Parking Lot C-3 - Comm Reg Comm MXD - Mixed 0' '. . 0, .':'.'" o ' ~ . :',n"'" .<,:,;,:>>,'q"",y_,p':--'- .. .. Rezone C:;3' .. . .. "', .... ',' ',_ ',.:-",_:_"':>'..'''-'' ::'_..h. DC - DowntowRICo . . .... . . . . ~ClJ <0 >- ;;: J: IT [j IDIII~_~~~ n' rn~[t ~CiI~Iii~EI;[J~ I ~ ( 3RC ST E t EeDaJDJJ~ .. QTHS~ ~ CO ~~I ~ a ~~ I-llftl ~ 5TH ST E L~!__~.prl I II I l____'___ 2ND ST E Rezoning Development Plan Block 2 Three Rivers Place Legend _ Buildings RDads . . o Parcels Map Date: January 18, 2005 N .. W~E cm.....-. T s Site Location o MISSISSIPPI RIVER RIVER-WALK PARK FUTURE SJT~ FOR DEVELOPMENT ALlEY \) o 8 ~ \~)\\\)\ \})?'t.j\l\\\l . EXISTING . . ____u. ___ o Iu "' ~ ~ "' Iu "' ~ t@k "u.__ -- -~=.T"' Th_RlYWllPI_ HaaIlnga,MN ,- s:.:- St&enEn,g.....emg 5='::=- 2ND LEVEL ROOF TOP Iu "' ~ ~ "' ~ ~ MIXED-USE DEVELOPMENT 2 FLOORS RESIDENTiAl MAIN FLOOR RETAil 2ND STREET E. [F~\\\J\ 'J'),\\1'<l1. EXISTING , ...-._-_. . ~\\\\\\\\\\~\\\\~ I I $ &:!r-~ r -.---- ._~---_. _."___M_ .....-.'-"'-.. --.... -- A320 VI-12 Memo To: Mayor Werner and City Council From: John Hinzman, Planning Director Date: February 7, 2005 Subject: Order Public Hearing - Vacation of Easement #2005-03 - Century South 5th Addition, Outlot A - Greg Jablonske REQUEST The City Council is asked to order a public hearing to consider vacation of a drainage and utility easement over Outlot A, Century South 5th Addition on behalf of Greg Jablonske. Upon approval the public hearing and final action would be held at the February 22, 2005 City Council Meeting. ~ .' .... '0. . .. ~: , , VACATION REVIEW The'grading plan for the area has been modified, eliminating the need for easement. The property is now 'planned for incorporation into the South Oaks of Hastings 3rd Addition Final Plat. ATTACHMENTS . Location Map . Application :~:~" I .--.. ----- ---- - -...-..",- - - - -- ----~ ::r:: ~ ~ ~o r:/J ~ ~ ~ u I~"~~ -~,F3r - -- - - -- -- z o ,..... ~ ,..... Q Q -<: ::r:: ~ lr) I ii! - J :ju , ,. , Ij.. . '1 i I I I! . I I I' ~ I !:"I i i,. Jj' jf jl ~;i jjil iffl!J! ) ~I' 1 1i'::I ~ _ . i ~ ~ ~ i J A~ J ~~! Ilhj t I ' - IJ , ,,-:I 'f"! s II lJ~ j' ;. I ~ ,!eJ:f~ i'I"t .., I "II. ,_. Jit · ~ l Ii I "! tl~ ..II) ~ I~ j , 1'1 ,,' I ! I" . j. !1 f 'j.j J 'I I, 'i~li ' I' ;n h iJ ~; II! I~ i!lrh il) 'i ~, x It I , ,I:I t' I~ ~ I ;j' i :! !, - , d ~ ~j JI' jf! j !I Ii;.. i 1& h '* ! -.Jd ! :II}! !i i il r~! I:. JI fJ!!i . 1: }, II It!1 I . \ ,. j, !"Ij f ,\ , j . -j ! . . , j! . , . I J , . - '~ I j ~ ~!i II! I !i i , ~~ti jj:I~\ljl . \ ~ . u ~ ffi ~~ ~~ ~! ~! ~I ~ ~ ~~) ~~ 1Z j:j ! ! . " IIi1j '" I~" '" ~~ '(\.\.\110 cj.\11i i jl; I ! ! I!il !!- ~ . - ; ~:~ i i ,.,' " ~~i ..: I ~~ - . ! . hi 51 I. - l~ j{, .- ~ 3 I ~ aa Q <~ . 0' , - "I' ~~ ~;: . 'II" ~i .. j ,,1 ~ 1 II! j. - ,! i"il .." #0,1. S-.,11i I Lj ili!i ..<t 'iii ;! .~~ I: · a~ \1l ~ ilii! 11:: ---..H- Ii! ""....n'''. :;:::';:.:":;'};7 :;' ; ,;' '.;/ (.~ ..."".. .~ . , ., . .. "....'"." 1 ! ! I ' .! ,j - , I 'I '1 I j f i f I ~~ I . \ J '.~ J..' "'\ I\~( J ! ! ~; i 5' 'I ! , r j ~.j ';j )1 .~ I I ' u I ,i ! I I ,. Ji- " n i i ! ~J fJ i ... i' 5 h ~ 1. .t i ~ j I J J I I ! ~ ~ " I- ,! .1 " II " ~ II"~ Ii ! jJ ;1 I it .- i H 'I - .~ .. .------ .,1 ~_........ 3..9 ~.90.00S -" M"S~. ~Z.OO ~"~',,,, ."711 I '"-:...........~..'"':..-'"i ~ ~ / ~ -C' IS ~ri~:bI"'f'li \ jj~~vv"~ ~ 'I, ~~.i1M \I ~ ~ ClUJ s=: '- ~ ~I---: I-' \::::= ==== '- I ~ I ::::::. -" -idJ~ ~ ~~ ~ '" 111 =a;- '~ 7 'j !III !I =rJ~ _ ~/llj II III III~ ,L~I -- \ I j ~ -"" '-;' 7~ /fjl ()(1 ~ ~ \v 8E] B8~~ \--' ~8 t3 BB ~ f-8~ 88 ~ 1--1 ! I---- I:::J D I~'-D 8u 1:= 8 8 B FREDERICKCIRCL \1-- 0 rr III <S> Easement to be Vacated o 2 ~ ii\ ~ ~ ~I f---- I-- - - '---i ---- I-- I-- \ UI ~ /' IK~" 1~~~ ~ I U\r..a ~ ~~~. V \~ ZJ--I~ ~ 1\\ f--- f-J----- I f-- ___ f- f-- ~: Vacation of Easement Century South 5th Greg Jablonske Legend _ Buildings Roads o Parcels Map Date: February 2, 2005 N __ W~E _.._ T s Site Location LAND ,US!!; APPLICATION CITY OF HASTINGS - PLANNING DEPARTMENT 101 4th Street East, Hastings, MN 55033 Phone: 651.480.2350 Fax: 651.437.7082 Address of Property: SOUll-I OAKS DRIVE Legal Description of Property: SOUTH OAKS 3RD ADDITION Applicant: Name Address Phone Fax Email GREGORY JABLONSKE 3475 VERMILLION STREET. HASTINGS. MN 55033 651-437-3700 651-480-1144 GREGJHOMES@COMCAST.NET Owner (If different from Applicant): Name SUITE 101 Address Phone Fax Email Description of Request (include site pian, sUlVey, and/or piat if applicable): VACATION OF EASEMENT. CONVERTING BLANKET EASEMENT OF CURRENT PLATTED DRAINAGE. . Check applicable box(es): Final Plat Minor Sub. Rezone Spec. Use Variance Annexation EAW Prelim Plat . Site Plan TOTAL: Note: All fees and escrow amounts due at time of application. $600 $500 $500 $500 $250 $500 plus legal expe ses $500 plus $1000 escrow $500 plus escrow: - Under 10 acres: $3000 ($500 Planning + $2500 Engineering) - Over 10 acres: $6000 ($1000 Planning + $5000 Engineering) $500 plus escrow: - 0 - 5,000 s.f.: $1500 (Engineering) - 5,000 - 10,000 s.f.: $2500 ($500 Planning + $2000 Engineering) - 10,000 - 50,000 s.f.: $3250 ($750 Planning + $2500 Engineering) - 50,000 s.f. +: $4000 ($1000 Pianning + $3000 Engineering) , Administrative Lot Split Comp Plan Amendment House Move Lot Line Adjustment Vacate ROW/Easement $50 $500 . $500 $50 $400 Date Signature of Owner Date Owner Name - Please Print GREGORY A. JABLONSKE, OWNER Official Use ~Iy _. File # ~~ ~(-o3 Fee Paid CJ ,e . 4/23/2003 Rec'd By: -:5'"t-h1t-mv- Receipt # Date Rec'd App. Complete 1(3/0) i I?/rr, , VI-13 Memo To: Mayor Werner and City Council From: John Hinzman, Planning Director Date: February 7,2005 Subject: Preliminary Land Sale\Land Credit Application - Midwest Packaging - Northeast Corner of 31st and Enterprise REQUEST Midwest Packaging seeks the following approvals related to construction of a 20,360 s.f. warehouse and office building on 2.38 acres located at the northeast corner of 31st Street and Enterprise Avenue ....... ....., .. . 1) 'Preliminary approval of property sale and a $139,95,6 land credit.($.1,:35 per s.t. x 2,38 acres'lesir:$2'at closing):" The action se~s aside the property,Jor .ih'eapplicant for a period oUime whil!3 complete plans and a 'd!3velopment agreem~nt are dra,fled and brought forward for final approval: ,- -' . . . 2) Concept approval for building construction. Formal Site Plan approval would follow at a later time. Midwest Packaging operates as a wholesale distributor of materials to framers, signage and display users. Products carried ranges from glass, foam, corrugated plastics, and tapes. The business has been in operation since 1997 and currently has a warehouse in Prescott, Wisconsin. RECOMMENDATION The Economic Development Commission recommended unanimous approval of the requests at the December 15, 2004 meeting. Staff has reviewed the land credit application and finds it meets state requirements for subsidy. Westview will have 90 days from preliminary approval to secure financing, site plan review, and address outstanding concerns contained in this memo. Midwest Packaging - Prelim Land Sale\ Land Credit Application City Council Memo - February 7, 2005 Page 2 ATTACHMENTS . Location Map . Concept Plan . Application for Land Credit BACKGROUND INFORMATION Comprehensive Plan Classification The use conforms to the 2020 Comprehensive Plan. The subject property is classified I, Industrial. Zoning Classification The subject property is zoned 1-1, Industrial Park. Warehousing operations are a permitted usa.. " . . . Adjacent Zonin'g and land Use. . ...The following land uses abuts the site: . "." .. . ~. , . 'i;:~... '. ,'," - Direction North East South ExistinQ Use Vacant Vacant 31 st Street MN DNR Land Enterprise Avenue Vacant ZoninQ . 1-1 - Ind. Park 1-1 -Ind. Park . Comp Plan I - Industrial I - Industrial Marshan Twp West 1-1 -Ind. Park I - Industrial Existing Condition The existing site is flat and treeless. LAND SALE AND CREDIT land Credit Program The land credit program defers the full cost of industrial park land for five years, and allows the owner to offset the cost with credits for the building value and payroll increase on the property. Analysis Staff has reviewed the request and finds it meets the City's subsidy requirements as Midwest Packaging - Prelim Land Sale\ Land Credit Application City Council Memo - February 7, 2005 Page 3 follows: . Credits for the project appear to closely match the subsidy. The estimated credit of $123,180 (based upon construction costs and existing payrolls) is $16,778 less than the subsidy. If the payroll increases as expected, or the assessors market value goes up faster than expected the credits may exceed the subsidy. If not, the owner will pay the City the difference in order to be released from the obligations. . The ratio of building to land is 18% coverage. While we look for 20% coverage, we directed the applicant to this 2.38 a. lot rather than the 1.9 a. lot they requested. . The applicant proposes five jobs at $12.00/hour in two years. This is comparable with the typical number of jobs created (2 per acre) and exceeds the minimum wage in the subsidy guidelines ($10.00) . WeJ1ave had an issue 011 a recent project with SBA not wanting to. sign the consent form required for land credit projects. An escrow or letter of credit. ; .~ . .. 4 ". '. .. .' , ., . -, ~. . .', . ,,-,. . may have to be provided assecurity for the land. ..co,."".., :.' . ., - .......t. ".: ' . . . " '".-" ,. .; :~. .. ... . '~ '. CONCEPTUAL SITE PLAN.REVIEW ."',. . ...~:It~. .' -.;. .'. . Proposed Building Midwest Packaging proposes a 20,360 square foot building. 15,360 sJ. would be reserved for its own use, 5,000 sJ. would be leased to a tenant. An additional 10,000 s.t. future addition space has been identified north of the building. The building would front on 3151 Street. Parking and loading areas would face South. Berming would be constructed along 31st Street to screen loading areas. Architectural Building Elevations Architectural elevations would need to be refined during Site Plan Approval to meet Architectural Standards. An pre-engineered steel building is proposed. Parking The site appears to meet minimum parking requirements. Parking is provided as follows: Site 18,360 sJ. warehouse 2,000 sJ. office 20,360 s.f. Total Midwest Packaging - Prelim Land Sale\ Land Credit Application City Council Memo - February 7, 2005 Page 4 Zoning Setbacks Setbacks in the 1-1 District are not specified. Zoning Setbacks appear acceptable and consistent with other buildings in the area. Berming Berming would be incorporated along 31st Street to screen loading areas. .. .. .', .' .:. , " .... 10 ~ 0 z+. c: 0 0 N :;::; N rJ 0 2:- ...J '" '" ro ~ Q) "'C 0> a; ::I ~ c: '" en s::: :g "C e L.. ttI '" .c Q) ':; 0 0- Q) C) ID 0:: LL ," 0) 0 OJ J ....J ,..... m ,~ . 0 "'" Ii --'-'-" a. ro :2 . f/) U ::::J 't:J e D.. - f/) ~ 't:J .- :E W' ~ >- ~ Feb 02 05 06:07p m co ~ ,., .,.. o in , @ '~ , r , r-- , , ~ , , ~ , . , z~ r--- , 1---- , 1---- , 1---- , 10--- , ...--- I 1---- , 1---- , ' 1---- " 1---- , 1---- , 1---- " 1---- I ~--- Durdnd Builders S~rvice E~TERPRI5E! 32' " , '@ W~R~' , ~ ~ , , L__ @ -----r;- @ KiJ q . . . . . . " . , . . .iii:::t " . ~~ . . Oz & . aD' ~-< "om OZ Q~ "-< CRAVEL FIRELANE r' , I , , I , I I I , , , , 2!: . -r I . ~ I ....m I :ii ;,..: ":! 00 I &0 , :;'1 ~1 I , , , , I , , , I , , , _ _____J I I , , , , I , , , I , -----_.~ ~ "! ~ '" ~ ~ 715-672-8886 ~ ~ """ --I '@ " , aD' ,- ,-_.__..~---_..- , , l ,~ ,I> '" q , , --~ I' g:: I 1m DURAND 'I 01D RUlL!)Ens ,...,!~~~ 28"tS:>' -'~--I .......r"~nl'"...... p.3 Feb 02 05 06:07p Durand Builders Service :<1'"':1 ~t-< ,,0 ~O II' ::d q~ t-< > :z: I '0 ..... 0' 1-------.------- .. " .' .---.--- 0, J I I I ,- j I I S --~--t----.---,--- I I I :~ . I 1 , .---,--- , " " , ,1-------.------ - f " " 0, '-..------.------- '" ,~ . " -- --.-.-.----- , ~ .,..:' IL ~ ?' , . . '0 :J --.-.------- ...:: , " , . --.--- j " j I I '~ ! I ! r>J ~ 1& DURAND BUILDERS I~ HASTINGS, IllNN 715-672-8886 p.2 ",..!~~~ -'---I~ Fpb 02 05 06:07p []> I~ ~ I&~=~ ~~~~ Durand Builders Service ~ ' .-- -- '-- -- -- -- -- -- -- -- In ". 0> S -I. ~ m" 7~ < )> -I (5 % -- -- -- -- -- 715-672-8886 p.4 ~ .A ~ I~ HASTINGS, I4INN -'~'I "~""'~"'- APPLICATION FOR LAND PURCHASE OR SUBSIDY AGREEMENT J. Name, address, phone of developer MIDWEST PRODUCTS COMPANY 17155 Neill Path Hastings, MN 55033 100 I Dexter Street Prescott, WI 54021 (866) 662-4082 (715) 262-3608 fax 2. Developer's type of entity Minnesota "c" Corporation Start date January 1997 3. Federal Tax LD Number 41-0725323 4. Name & title of signatory Bob Bezdicbek, President 5. Property description Lot to be named, teplat underway Formerly lot 2, Block 7, Hastings Industrial Park No.2, as amended , ., ... A parcel located on the northeast corner of Enterprise Avenue and '31 st.Strf?et. approximately 289.53-' X 358.50'__ .... .. , . coritaining 2.38 acres, more or less ,. (see site plan)' .~ ':. '.~" . .' 6. Market value S139.958.. _ (2)8. a.C!:es)~ ~'n?~O X $1.35))'<: Deleted: 183,673 Formatted: Right: ..o,26w . Deleted: 7. Purchase price $ 2J!!!.. _ _ __(~acres ~_ $ lia"e} . 8. Difference between purchase price & market value S139.956 -----------~---------- 9. Date to which payment is deferred March 2010 Deleted: 38 Deleted: .06 _ -1 Deleted: 103,670.62 " CITY OF HASTINGS I LAND SUBSIDY AGREEMENT OUTLINE February 2, 2005 \ 10. Typical costs to be paid 11. Proposed size and market value of building to be constructed 12. Proposed increase in annual payroll 13. Estimation of credits Construction: Jobs credit: - .' TOTAL CREDITS A V AlLABLE 14. Job arid wage totals to be reported to DTED a. Number of new jobs created, + 2 years: b. Hourly wage of new jobs to be no less than: J 5. Construction a. Construction costs b. Dates MIDWEST PRODUCTS COMPANY page 2 of 4 per City guidelines 20,400 sq. ft. (15,360 owuer, 5,040 sf teuaut) approx. $816,000 construction cost (tenant space shell only) $208,000. 2 @ $101br X 2080 hours - 41,600. 5 @ $12Ibr X 2,080 hours - 124,800. 1 @ $201br X 2,080 bours, 41.600. $208,000. $ 81,600. {$S16,OOO / 10J $ 41.580. _ _ _ JEOS,OOO/2?LQQ.0_ =: 7,.7, __ _.' _ ' ~ Deleted, 37,800 7 X 5400 = $ 41,580/_ _ _, __ _' Deleted' 37.800 . $.123.180. - . ---,,_.- , . --"""'"7--''''- 5 $12.00 $ 816,000. (approx.) start April 15, 2005 completion no later than October 1, 2005 i .,' . ~ ~ -1 Deleted: ] 19',460 ' -f . . ',. . . ~....' CITY OF HASTINGS I LAND SUBSIDY AGREEMENT OUTLINE February 2, 2005 MIDWEST PRODUCTS COMPANY page 3 of 4 16. Business description A. Business name Midwest Products Company B. Address and phone 1001 Dexter Street (866) 662-4082 (715) 262-3608 fax C. Names & titles of owners Bob Bezdichek, President D. Type of entity Minnesota "C'I Corporation E. Tax ill Number 41-0725323 F. Nature of the business Midwest Products Company is a wholesale distributor to a combination of both OEM framers and point-of-purchase, signage, and display users. We deal primarily within the Minnesota and Wisconsin region for our OEM framers and we drop-ship materials direct from the manufacturer for our P-O-P users thronghout the U.s. The products which we carry range from glass, foam, and various tapes for the framing industry to foam, SBS boards, ultra board and plastic corrugated material for the signage industry _ Weare very proud to represent these high quality products and service high-end customers. We offer great products, excellent customer service, tum- aro1fn~ time, cut-to-si"l ~l!ti"ns, delivery and much more. .. ~ ~. '"' :.., . ',." '., ',': .~..: """ . .'..- .... "..: . . ~."" Our customers range from screen prin~r.s, silk screeners, photographerS; advertising, graphic artists and much more. We primarily serVice the Midwest, ,b,1cludif'g Minnesota .' . and Wis,:onsin". ,but do a, great deal. of ~"l~s.' ..by' ,dr!,p, ,shippin~ '.1irect frol)i the, manufacturer with volume orders throughoufthe U.S. .. . ,. . -, .. . ..' . Our future plans are' to be able to accommodate a vast majority of our clientele. We would like to broaden our product line with additional materials to suit their needs, making delivery routes more extensive and more frequent. Future employment growth will create jobs in front officf/reception, warehousf/light fabrication, telephone/customer service, and territorial sales. G. Percent of the space occupied by the business 75.3% H. Number of jobs given above that this business is responsible for all .~. . , " .. .'. '," "~..~ .... . ....-:.. " ":,:'~ , . CITY OF HASTINGS I LAND SUBSIDY AGREEMENT OUTLINE February 2. 2005 MIDWEST PRODUCTS COMPANY page 4 of 4 17. Business history Midwest Products Compauy began operations in January of 1997. After being a framer in the retail industry for several years, and seeing where the business was going, I thought it would be most advantageous to expand on my knowledge and become a distributor for the framing industry. This business has had a continued and steady growth from the beginning. In December of 2003 I brought on an additional Account Executive and began to add other lines to the business. I concentrate on the independent and OEM Framers and Jill, the addition, is delegated to promote our signage, display, and point-of-purchase materials. We have had great success with the expansion of these lines and the addition of these customers_ First year sales were approximately $280,000 and have grown to approximately $800,000 at the end of calendar year 2003. 18. Business references SEE ATTACHED LIST 19. 20. Project finances TBA 21. Financing sources Owner's equity Commercial fmancing [lendet TBA] .' .- '22. SQurces "& amounis/}f public assistance City .of Hastings Land C~e.dit Program possible U.S_ SBA loan guarantee . ':"~-~. :. ~ . '. .-' 23. Financial records . TBA 24. Any lawsuits or actions pending NONE against the business, partners, or developer 25. Has tm, applicant or a business owned NO by the applicant declared bankruptcy, and when 26. Name, title, signature Name Title date . . " ;,:. . . . '. VI-14 Site Plan - Glendale Heights 3'. Addition City Council Memo - February 7, 2005 Page 1 Memo To: Mayor Werner and City Council From: Kris Jenson, Associate Planner Date: February 7, 2005 DR Horton - Site Plan Review #2005-02 - Glendale Heights 3rd Addition Townhomes - Rushmore Road and Yellowstone Drive Subject: REQUEST DR Horton is requesting at this time that the site plan review for GLENDALE HEIGHTS 3RD ADDITION be tabled to the February 22"d meeting. DR Horton is in the process of preparing information as requested by the Planning Commission; however it was not available in time for tonight's meeting. ACTION Table the site plan review for GLENDALE HEIGHTS 3RD ADDITION to the February 22"d meeting. MEMO TO: FROM: RE: DATE: VI-15 Honorable Mayor and City Council members Charlene A. Stark, Interim Finance Director 2004 Year End Advance and 2005 Operating transfers February 7, 2005 The City Council is asked to authorize the following budgeted 2005 operating transfers: $334,500.00 Operating transfers into the Equipment Replacement Capital Projects Fund (ERF) as follows: $ 46,500.00 $ 10,000.00 $250,000.00 $ 25,000.00 $ 2,500.00 $ 69,000.00 General Fund transfer out for Building Maintenance General Fund transfer out for Police ERF General Fund transfer out for Fire Dept ERF General Fund transfer out for Engineering ERF General Fund transfer out for Clerk's ERF Operating transfer into the General fund from the ERF Fund I n addition to the budgeted transfers, council is asked to authorize one 2004 Year end advance fund payable/receivable as follows: $1,000,000.00 General Fund advance to the Hydro Fund. Due to the timing of the bond payment on 12/31/04 the payment caused the Hydro Fund to go negative for cash and for reporting purposes the fund cannot be reported as having negative cash. So to get cash in the positive for a year end balance I need authorization to have an advance of $1 ,000,000 for December 31't and then a reversal of that $1,000,000 to take place on 1/3/05. With the FEMA money being received in 2005 this fund should not have a yearend cash flow problem again unless some unforeseeable problem occurs in 2005. If you should have any questions regarding this information, please feel free to contact me. Council Action Reauested Authorize the above 2004 year end advance and the corresponding 2005 payment of that advance as well as the 2005 Budgeted Operating Transfers. VI-16 MEMO TO: FROM: RE: DATE: Honorable Mayor and City Council members Charlene A. Stark, Interim Finance Director 2005 Budget Adjustment February 7,2005 The City Council is asked to authorize the following budgeted 2005 budget adjustment: $( 1,000.00) reduce the supplies line item in the administration department. $ 1,000.00 increase computer capital in the administration department. Council Action Reauested Authorize the above 2005 budget adjustment. VI-17 MEMO To: From: Date: Re: Honorable Mayor and City Council Tom Montgomery February 2, 2005 Accept Quotes and Authorize Purchase of Street Department Pickup Truck The 2005 Street Department budget includes $26,881 for the purchase of a replacement 1/2 ton 4x4 pickup truck. The following quotes were received: BIDDER Joe O'Brien Chevrolet, Inc. Thane Hawkins Polar Chev - State Bid Hastings Ford Valley GMC BID $21,841.64 $21,169.56 $23,801.00 $26,184.18 BID wI SALES TAX $23,261.35 $22,545.58 $25,348.07 $27,886.15 Council is requested to accept the bid from Joe O'Brien Chevrolet, Inc. and authorize purchase of the vehicle. Although the O'Brien Chevrolet truck is about $700 more expensive than the State Bid from Thane Hawkins Polar Chevrolet, staff is recommending purchasing the truck from our local dealer; supporting a local business. O'Brien Chevrolet was unable to match the fleet pricing structure available to Thane Hawkins Polar Chevrolet, but did reduce their original quote by over $700 in an effort to try to match the State Bid won by Polar Chevrolet. - crn' OF 1IASTIlI6S VI-18 MEMO To: From: Date: Re: Honorable Mayor and City Council Tom Montgomery February 2, 2005 Accept State Bid and Authorize Purchase of Street Department Dump Truck, Sander, and Front and Wing Plows The 2005 Street Department budget includes $136,320 for the purchase of a 5 ton dump truck, with a sander and front and wing plows. These dump trucks are purchased in two parts; the truck without a box, and the outfitting of the truck with a box, sander, front and side plows, sander and plow hydraulic controls, and warning lights. The State Bid for the truck is listed below: BIDDER Boyer Ford Trucks, Inc. BID $58,049.00 BID wI SALES TAX $61,822.19 The State Bid for outfitting the truck is listed below: BIDDER BID $56, I 80.00 BID wI SALES TAX $59,831.70 J -Craft The total of the two bids is $121,653.89. Council is requested to accept the two State Bids and authorize purchase and outfitting of the truck - cITY OF HASTINIIS VI-19 HASTINGS POLICE DEPARTMENT MEMO FROM: DATE: SUBJECT: Mayor Mike Werner & Hastings City Council Members Chief Mike McMenomy 02/01/05 Consent Agenda Item - Resolution Supporting and Participating in the Dakota County Traffic Safety Project TO: Attached please find a draft proposal for the formation of a Dakota County Traffic Safety Project, which has been submitted to the Dakota County Chiefs of Police for review and approval. The concept of the project is to form a Dakota County Traffic Safety Team similar to the Drug Task Force Team, the MMG SWAT Team and the Mutual Aid Direct Powers Agreement for major incident investigation. The goal of the Dakota County Traffic Safety Project is to form a team, and at designated dates throughout the year, participating departments would all work together in one location in Dakota County providing traffic safety enforcement in that particular city. This proposal would also be submitted to the State and Federal departments to receive grant funding similar to the Safe & Sober grant money that we share with other communities. Two officers from each department would be assigned to this team. This Traffic Safety Team would involve a Joint Powers Agreement (which is also included and attached to this memo) between participating agencies in Dakota County. The Joint Powers Agreement was drafted by the Dakota County Attorney's Office and reviewed by the Minnesota League of Cities. It has currently been given to various City Attorneys in Dakota County who are considering becoming involved in this Traffic Safety Team. City Attorney Shawn Moynihan has gotten a copy and reviewed this proposed draft and Joint Powers Agreement, and he advised that he saw 110 problems with it. At this point the Dakota County Traffic Safety Team is seeking a resolution from each City Council stating that they would participate in this Traffic Safety Team, so that they may proceed with filing the papers to apply for future grant monies that will become available later this year. A formal Joint Powers Agreement would then be formally signed later by each city. I would recommend that Council approve this proposed Traffic Safety Team. As you know, traffic safety issues are an immediate concern of citizens in Hastings as well as other communities in Dakota County. If once or twice a year we were to have 25 marked squad cars all working traffic safety issues in our immediate area, this would send a positive message to the citizens that we are working together with all departments in Dakota County to work on traffic safety issues and concerns. If you have any questions concerning this, please do not hesitate to contact me. Thank you. MCM/dj " . . .. . . . . . . . ' . . . . Dakota County Traffic Safety Project Plan. GRANT PROJECT COMMmEE: Sergeant Ted Berg Northfield Police Sergeant John Bermel Apple Valley Police Sergeant Neil Garlock Mendota Heights Police Sergeant Bruce Johnson Dakota County Sheriff's Office Ueutenant Greg Johnson Eagan Police Officer Mike Schraeder Eagan Police A Project Plan Submitted to the Dakota County Chiefs of Police and Dakota County Sheriff West St Paul, Minnesota January 12, 200s . .-. _.__._---_...~_.- ~.- .. --. . ~.._,. .._~~.~_.'.. -~~--~.,-- .---...... .-..-- ,------.------...-.-. ~~..'._-..-_.- Dakota County Traffic Safety Group County.wide Traffic Enforcement Grant Project Dakota Co'unty Traffic Safety Group - Grant Project Committee County~wide Traffic Enforcement Grant Project Executive Summary BACKGROUND In September 2004, The Dakota County Traffic Safety Group (DCfSG) met with the Dakota County Chiefs of Police Association to present a concept for a county-wide traffic enforcement grant. The Chiefs Association saw merit in the concept and requested further information from the DCTSG. This packet contains information in response to the Association's request. ISSUES ADDRESSED Tvoe of Grant The grant would be a Minnesota Department of Transportation, Office of Traffic Safety grant for fiscal year 2006, dependent on available funding. The estimated grant request is $120,000. According to the Office of Traffic Safety, participation in this grant project does not preclude participation In Safe & Sober. Lead Aoencv The DCTSG Grant Project Committee is responsible for drafting the grant proposal, compilation of statistics and log activity and completing invoices. The lead agency will process the invoices, distribute payment to participating agencies and act as administrative contact for the grant project. The Apple Valley Police Department has agreed to be the lead agency for the project's first fiscal year. Mutual Aareement The current Mutual Aid Agreement covers emergency requests for mutual assistance, not planned activities requiring mutual assistance. The County Attorney's Office drafted a document titled, "Mutual Police Assistance Agreement for Enforcement of Traffic Safety Laws." The agreement provides for each participating officer to work outside their own jurisdiction un~er the supervision and policies of their own agency as a representative of their agency. [See attached document] . Leaaue of Minnesota aties . . The League of Minnesota Cities Insurance Trust reviewed the draft aid agreement. The LMCIT sees no particular liability issues, espedally considering worker's compensation, vicarious liability and policy application issues. [See attached document] General Enforcement Plan The conceptual plan provides for two officers from each participating agency to partake in two : - ,. -. -, .-enforeement'datesj:Jer month in six-hou;' shifts. 'The planned enfOrcement-schedule focuses on a particular traffic safety issue each month. Each enforcemen~ date antidpates traffic issues and focuses enforcement to address the time and location of anticipated issues. Public education In the form of media releases "Yould precede and follow each set of enforcement dates. [See attached Documents for plan details] Executive Summary -1- .' , Dakota County Traffic Safety Group County.wide Traffic Enforcement Gr.mt Project . Communications " Officers will conduct their enforcement duties through their own dispatch center. Aaencv Cost Each participating agency bears the following costs, considered matching funds for the grant Initiative: ' . PBT and Intoxilyzer mouthpieces . Squad car mileage and fuel expenses . Salary benefits - overtime rate less benefits will be requested in the grant proposal TIMEUNE The Minnesota Department of Public Safety, Office of Traffic Safety will be soliciting grant , proposals for the 2006 fiscal year (November 2005-0ctober 2006) in Mayor June of 2005. In order to facilitate a proper application, the DcrsG Grant Project Committee suggests the following timeline: ' Januarv 12. 2005 '- Januarv 28. 2005 " ' , " Heads of agencies review the attached documents and seek any necessary input from stakeholders. Bv Februarv 1. 2005 Agency heads forward any Issues or questions to the DCTSG committee for clarification. The committee responds. Februarv 9. 2005 Dakota County Chiefs' Association regular meeting. AgenCY heads decide to endorse or not endorse 'the project. Februarv 10. 2005 - March 14.2005 With endorsement, the project moves forward with ,the DCTSG Grant Project Committee designing test dates under the conceptual plan, March 14. 2005 - Mav/June. 2005 Participating agencies condlict the test enforcement under the'plan.These tests are funded either by available Operation Nitecap funds or departmental shift adjustments to conduct four- hour enforcement waves with one officer per agency. Any Issues are exposed and adjustments to the plan are made. The Grant Project Committee reports back to the Chiefs' Association in May for final evaluation prior to making a grant application. Mav/June. 2005 , ,- --- - -The DcrsG-GFciiiFProjectCo-miillttee'makes a -grant appilcatlon:" ---~-'-" November 2005 If funding is available, the full enforcement pl'()ject begins as granted. ~'--'-----''''-' -,......-....---- Executive Summary -2- c Dakota County Traffic Safety Group County-wide Traffic Enforcement Grant Project . RECOMMENDATION The Dakota County Traffic Safety Group Grant Project Committee makes the following recommendations: . Move forward with the Dakota County Traffic Safety Enforcement Project as outlined in this document by authorizing the Grant Project committee to begin designing and conducting test enforcement waves using either available Operation Nitecapfunds or departmental shift adjustments. . Endorse the conceptual plan, authorizing the Grant Project Committee to apply for grant funds from the Office of Traffic Safety for fiscal year 2006 to conduct the full enforcement plan (provided funding is available). Putting these recommendations for a collaborative effort into practice can help assure an acceptable level of traffic safety in Dakota County In the long-term by developing a culture of understandirig and accountability for motorists. .. Respectfully Submitted to the Dakota County Police Chiefs AsSociation and Dakota County Sheriff's Office, . By the Dakota County Traffic Safety Group, Grant Project Committee: Sergeant Ted Berg, Northfield Police Sergeant John Bermel, Apple Valley Police . Sergeant Neil Garlock, Mendota Heights Police Sergeant Bruce Johnson, Dakota County Sheriffs Office Ueutenant Greg Johnson, Eagan Police Officer Mike Schraeder, Eagan Police .~ ....d'.... ..._....._.,~..._.__. ____ _'_._. '.._. ..-....... -~. .........-".... ._~.. '.- -..' _..~._.._.._------ '".- .."., - ........-.--'.-...., Executive Summary - 3 - Dakota County Traffic Safety Group County-wtde TraffiC: Enforcement Grant Proj~ GRANT PROJECT PLAN Personnel/Estimated Cost Summary Interested Aaencies (as of Januarv 12. 2005) City of Apple Valley City of Bumsville City of Eagan City of Hastings City of Inver Grove Heights City of Mendota Heights City of Northfield City of Rosemount City of South St. Paul City of West St. Paul County of Dakota Grant Reauest Breakdown Two officers per agency per enforcement date = 22 officers per enforcement date Enforcement date shift 'duration = 6 hours Total hours per enforcement date = 132 hours Enforcement dates peqnonth = 2 Total enforcement hours per month = 264 Estimated mean overtime rate = $38.00 Total estimated enforcement cost per month = $10,032 Months in grant project = 12 Estimated grant request = $120.384.00 Consumables (Participatina aaencv contribution) . PBT and Intoxilyzer mouthpieces (no estimate available, negligible cost) . Squad car mileage and fuel expenses (estimated at $2,000 per agency for the grant) . Salary benefits - overtime rate less benefits will be requested in the grant proposal (estimated at $1,400 per agency for the grant) . -~. ." ~,,,-~ - -'~., - ,,_. '.~" ._. ~ .....~..__..'_.~. ....-.... ._.--.'&'~-- ..----.-. Project Plan - 1- Dakota County Traffic Safety Group County-wide Traffic Enforcement Grant Project Enforcement Plan Plan Summarv The plan is to conduct two enforcement dates per month for the 2006 fiscal year (November 2005 through October 2006). The planned enforcement covers identified dates that carry natural traffic safety issues, particularly impaired driving. The enforcement locations are tracts of highway in Dakota County with common characteristics for each enforcement date including, traffic levels for the selected enforcement dates, likelihood of contact with impaired drivers and fair distribution throughout the County. Public education in the form of media releases precede and follow each set of enforcement dates. The first eight months of the plan outline enforcement efforts outside a grant funded either by available Operation Nitecap funds or shift adjustments by the participating agencies. Proiect Overview - Enforcement Datemme/location/EventlFocus MARCH, 2005 [Non-grant test date] DAY &. TIME: FRI 3/18, 2200-0200 . EVENT: st. Patrick's Oay LOCATION: County 42 from Burnsville border to Highway 55 FOCUS: OWl APRIL, 2005 [Non-grant test date] DAY &. TIME: MON 4/4, 2200-0200 EVENT: Final Four LOCATION: Highway 13 and 3. MAY, 200S [Non-grant test date] DAY &. TIME: SAT 5/21, 2100-0100 EVENT: Prom FOCUS: OWl LOCATION: County roads south of County 46 and Farmington border and east of Highway 52. FQCUS: OWl JUNE, 2005 [Non-grant test date] . DAY &. TIME: SAT 6/11, 2000-0000 EVENT: Graduation LOCATION: Highway 55, Highway 110, Highway 52 JULY, 2005 [Non-grant test date] DAY&. TIME: SAT 7/2,2100-0100 EVENT: Independence Oay FOCUS: OWl LOCATION: 135 E, border to border. Emphasis on Highway 13 and 110, County 38 and 32. FOCUS: OWl AUGUST, 2005 [Non-grant test date] DAY &. TIME: SAT 8/13, 2000-0000 EVENT: County Fair LOCATION: Highway 50, Highway 3 south ' SEPTEMBER, 2005 [Non-grant test date] DAY &. TIME:. FRI 9/2, Varied Times EVENT: Labor Oay LOCATION: Main east-west County roads and Highways FOCUS: OWl FOCUS: SB/Speed DAY &. TIME: SAT 9/10,2000-0200 EVENT: Jesse James Oays . .,.......... LOCATION:, Highway 19, Hlghway3, County 23, ColJnty.47. MO, '.0......__ FOCUS: OWl .,' ... .,..... ...- .-. OCTOBER, 2005 [Non-grant test date] DAY &. TIME: SAT 10/29, 2000-0200 EVENT: Halloween LOCATION: County 42, Highway 13 FOCUS: OWl Project Pian - 2 - Dakota County Traffic Safety Group County.wlde Traffic Enforcement Grant Project NOVEMBER, 2005, DAY I!r. TIME: WED 11/23,1200-1800 LOCATION: County 42, Highway 52 north DAY I!r. TIME: SAT 10/29, 2000-0200 LOCATION: County 42, Highway55 north EVENT: Thanksgiving FOCUS: SB/Speed EVENT: Thanksgiving FOCUS: OW! DECEMBER, 2005 DAY I!r. TIME: SAT 12/17, 2000-0200 EVENT: Christmas LOCATION: Main north-south county Roads and Highways FOCUS: DW! DAY I!r. TIME: FRI 12/23, 1200-1800 LOCATION: I 35W and 135E EVENT: Christmas FOCUS: SB/Speed JANUARY, 2006 DAY I!r. TIME: Pending, 2100-0300 . EVENT: Winter Carnival FOCUS: OW! LOCATION: 1494 and north to border. Emphasis on Highways 110, 149 and 156. DAY I!r. TIME: Pending, 2100-0300 EVENT: Winter Carnival FOCUS: OW! LOCATION: 1494 and north to border. Emphasis on Highways 110,149 and 156. FEBRUARY, 2006 DAY I!r. TIME: Pending, 1800-0000 EVENT: Super Bowl FOCUS: OW! LOCATION: County 42 from Bumsville border to Highway 3, County 46, and Highway 3. emphasis south of County 42. . DAY I!r. TIME: 2/11,1200-1800 EVENT: Valentine's Day FOCUS: SB/Speed LOCATION: County 42 from Burnsville border to Highway 3, County 46, and Highway 3. Emphasis north of County 42. MARCH, 2006 DAY It TIME: 3/17, 2100-:0300 . EVENT: St. Patrick's Oay LOCATION: County 42 from Bumsvllle border to Highway 55 FOCUS: OW! DAY I!r. TIME: 3/18, 2100-0300 EVENT: St. Patrick's Pay FOCUS: DW! LOCATION: 1494 and south. Emphasis on County 26; 43, 73 and 24 south of 1494. APRIL, 2006 DAYI!r. TIME: SAT 4/1, 2000-0200 LOCATION: Highway 13 and 3. EVENT: Final FOur FOCUS: OW! DAY It TIME: MON 4/3, 2000-0200 EVENT: Final FOur LOCATION: Highway 52, Highway 316, Highway 54 MAY, 2006 DAY I!r. TIME: SAT 5/13, 2000-0200 EVENT: Prom' FOCUS: DW! ----LtlCATION:"C6linty roadSsbiith-orcoulit'{46 arrffirmingtOn1JorcI1:!rarn:twestuf l'tighway-S2;--- . FOCUS: DWI ... '. ....-.......- DAY It TIME: SAT 5/20, 2000-0200 EVENT: Prom FOCUS: OW! LOCATION: County roads south of County 46 and Farmington border and east of Highway 52. Project Plan -3- Dakota County Traffic Safety Group County-wide, Traffic Enforcement Grant Proj~ JUNE, 2006 , DAY 8. TIME: SAT 6/3, 2000-0200 EVENT: Graduation LOCATION: Highway 55, Highway 316, Highway 61 FOCUS: DWI DAy 8. TIME: SAT 6/10,2000-0200 EVENT: Graduation LOCATION: Highway 55, Highway 110, Highway 52 JULY, 2006 DAY 8. TIME: SAT 7/1,2000-0200 LOCATION: 135 W, border to border DAY 8. TIME: TUE 7/4, 1900-0100 LOCATION: 135 E, border to border AUGUST, 2006 DAY 8. TIME: FRI Pending, 2000-0200 LOCATION: Highway 50, County 23 south DAY 8. TIME: SAT Pending, 2000-0200 LOCATION: Highway 50, Highway 3 south . FOCUS: DWI EVENT: Independence Day FOCUS: DWI EVENT: Independence Day FOCUS: DWI EVENT: County Fair FOCUS: DWI EVENT: County Fair FOCUS: DWI SEPTEMBER, 2006 DAY 8. TIME: SAT 9/2, Varied Times EVENT: Labor Day LOCATION: Main east-west County roads and Highways DAY 8. TIME: SAT Pending, 2000-0200 EVENT: Jesse James Days LOCATION: Highway 19, Highway 3, County 23, County 47 OCTOBER, 2006 DAY 8. TIME: FRI 10/27, 2000-0200 LOCATION: County 42, County 23 DAY 8. TIME: SAT 10/28, 2000-0200 LOCATION: County 42, Highway FOCUS: SB/Speed FOCUS: DWI EVENT: Halloween FOCUS: DWI EVENT: Halloween FOCUS: DWI ....'._.~_ _. .__ ..._._.,_... . ".. _'A~..__._.__,_.___*.._,.__._._ ,_~ ".. . --, .._"----._-- .- --'-"'-_.'--'--"---'~- Project Plan -4- MUTUAL POLICE ASSISTANCE AGREEMENT . FOR ENFORCEMENT OF TRAFFIC SAFETY LA WS 1. Purnose. The purpose of this agreement is to provide for the joint exercise of the parties' law enforcement powers pursuant to Minn. Stat. ~ 471.59, so that the parties may furnish assistance to and coordinate with each other in the enforcement of traffic laws within the boundaries of Dakota County. It is not the purpose of this agreement to provide for or address in any way requests by one party of another party for any other law enforcement services, including ordinary patrol services. . 2. Parties. The parties to this Agreement shall consist of the following units of government that have signed this agreement: City of Apple Valley City ofBurnsville City of Eagan City of Farmington City of Hastings City ofInver Grove Heights City of Lakeville City of Mendota Heights City ofNorthfield City of Rose mount . City of South St. Paul City of West St. Paul County of Dakota 3. Grant FUnds. The City of Apple Valley, acting on behalf of the parties, shall apply for funding from the State of Minnesota to support coordinated local enforcement of traffic safety laws. To the extent that such grant funds are obtained and may be expended for peace officer overtime compensation, the parties shall be entitled on a pro rata basis to reimbursement of overtime compensation paid to the parties' peace officers who have participated in traffic safety law enforcement activities pursuant to this Agreement, to the extent of the grant funds oQtained. The City of Apple Valley shall account for all funds received pursuant to this Agreement according to generally accepted accounting principles and reports on receipts and disbursements shall be forwarded to the parties on a regular basis. 4. Traffic Safety Proiects. The parties will carry out the purpose of this agreement by jointly participating in Traffic Safety Projects to which the parties will assign peace officers. Traffic Safety Projects means targeted geographic areas during specified periods of time on specific dates in which and during which the parties will assi~ peace officers to work together to . enforce traffic safety laws. Assignment of peace officers to work on Traffic Safety Projects will remain in the sole discretion of the appointing agency for each party. The decision of a party to decline participation in any Traffic Safety Project is without liability to any party. 5. Recommendation of Traffic Safety Proiects. Peace officers from the parties will meet on an ad hoc basis as the Dakota County Traffic Safety Group to identify and recommend Traffic Safety Projects to the chiefs of'police and Dakota County Sheriff. The Dakota County Traffic Sarety ..' ..- --.... "-'Group bhalt id\:utify Traffic Safety pfojec"LS utilizing data which Mentifies- areas where Traf:!W Safety Projects likely would have a substantial effect upon public safety within Dakota County. The decision to assign peace officers to work on any particUlar Traffic Safety Project remains within the discretion of the chief of police of each city that is a party to this agreement and of the Dakota County Sheriff. Mutual Police AMistance Agreemeot Page 1 of 16 6. Exercise of Police Power. A peace officer who has been assigned by his appointing agency to participate in a Traffic Safety Project located outside of the officer's jurisdiction has the full. and complete authority of a peace officer as though appointed by the agency or agencies within whose jurisdiction the Traffic Safety Project is located. . 7. Compensation. A peace officer who has been assigned. by his appointing agency b;> participate in a Traffic Safety Project pursuant to this Agreement shall be compensated by his appointing agency just as if the officer were performing duties within and for jurisdiction of the officer's appointing agency. 8. Workers' Compensation. Each party to this agreement shall be responsible for injuries to or the death of its own personnel. Each party shall maintain workers' compensation coverage or self- insurance coverage covering its own personnel while they are participating in any Traffic Safety Project pursuant to this Agreement. Each party waives the right to sue any other party for any workers' compensation benefits paid to its own employee or volunteer or their dependents, even if the injUries were caiIsed wholly or partially by the negligence of any other party or its officers, employee or volunteers. . 9. Liabilitv. Each party shall fully indemnify and hold harInless the other parties against all claims, losses, damages, liability, suits, judgments, costs and expenses incurred by reason of the action or inaction of its employees assigned to participate in any Traffic Safety Project pursuant to this Agreement. This agreement to indemnify and hold harmless does not constitute a waiverby any party of the limitations on liability provided by Minn. Stat. Ch. 466. 10. Direction and Control. Peace officers assigned by their appointing agency to participate in Traffic Safety Projects pursuant to this Agreement shall remain under the direction and control of their appointing agency. 11. Recall of Peace Officers. The appointing agency of a party may at any time and in the agency's sole judgment and without liability to any party recall a peace officer assigned to participate in a Traffic Safety Project pursuant to this Agreement. 12. Damage to Eauipment. Each party shall be respOnsible for damage to or loss of its own equipment that occurs in connection with the joint exercise of the parties' powers pursuant to this Agreement. Each party waives the right to sue any other party for any damages to or loss of its equipment, even if the damages or losses were caused wholly or partially by the negligence of any other party or its officers, employees or volunteers. 13. Compensation for Eauipment and Supplies. When a party assigns peace officers to work on Traffic Safety Projects pursuant to this Agreement, that party shall provide all fuel and other materials and services for its peace officers who have been so assigned. -'-- --- -'714.Effective D-;t~.- ThiS Agre~ent shau be effective when an eleven partieS-have'sIgned the-'" .. - - ,- -,q- . Agreement. All parties need not sign the same copy of the Agreement. Signed Agreements shall . be filed with the City of Apple Valley, who shall notify all parties of the effective date. 15. Withdrawal. Any party may withdraw from this Agreement upon thirty (30) days' written notice to the City of Apple Valley. The City of Apple Valley will notify the other parties to this Agreement. Withdrawal shall not act to discharge any liability incurred by any party prior to withdrawal. Mutual Police Assistance Agreement Page 2 of 16 16. Notice. Notices required by Paragraph 15 of this Agreement shall be provided by first class mail to the following: Apple Valley Chief of Police 7100 147th Street West Apple Valley, MN 55124 . Mendota Heights Chief of Police 11 0 I Victoria Curve Mendota Heights, MN 55118 Burnsville Chief of Police 100 Civic Center Parkway Burnsville, MN 55337-3817 . Northfield Chief of Police 300 West 5th Street Northfield, MN 55057 Eagan Chief of Police 3830 Pilot Knob Road Eagan, MN 55122 Rosemount Chief of Police . 2875 145th Street West Rosemount, MN 55068 Farmington Chief of Police 325 Oak Street Farmington, MN 55024 HastinJS Chief of Police 150 3 Street East Hastings, MN 55033 South St. Paul Chief of police 125 3rt! Avenue North South St. Paul, MN 55075 West St. Paul Chief of Police 1616 HurnboldtAvenue West St. Paul, MN 55118 Inver Grove Heights Director of Public Safety 8150 Barbara Avenue Inver Grove Heights, MN 55077 Dakota County Sheriff Law Enforcement Center 1580 Highway 55 Hastings, MN 55033 Lakeville Chief of Police 20110 Holyoke Avenue South Lakeville, MN 55044 -----_......~... ------, .- -~.. -.--.-.... ---- -.'- ----_...~. ,"- ~ _. --~~,-.~ ---, -~.__._..._.~--._---_.._- . Mutual Pollce AssistanCe Agreemeot Page 3 ofl6 17. Termination. This Agreementshall terminate upon the occurrence of anyone of the following events: (a) when necessitated by operation oflaw or as a result of a decision by a court of competent jurisdiction or (b) when a majority of remaining parties agrees to.. terminate the Agreement upon a date certain or ( c) December 31, 2008. . . . . . . . . . . 18. Effect ofTermination. Termination shall not disc4arge any liability incurred by the parties during the term of this Agreement. Upon termination and after payment of all outstanding obligations, property or surplus money held by the parties shall then be distributed to the parties in proportion to their contributiotls. 19. Amendments. This Agreement may be amended only in writing and upon the consent of each of the parties' governing body. 20. Records. Accounts and Reports. The books and records of the parties shall be subject to the provisions of Minn. Stat. Ch. 13. . . . 21. Counteroarts. This Agreement may be executed in two or !TIore counterparts, each of which shall be deemed an original, but allofwmch shall constitute one aIld the same instrument Counterparts shall be filed with the Cjty of Apple Valley. . . . ," ", . . . . IN WITNESS WHEREOF, the parties have executed this Agreement on the dates indicat,ed below. . Approved as to form: COUNTY OF DAKOTA Assistant County Attomey/Date Donald Gudmundson Dakota County Sheriff Date of Signature ....~_ . '_~.h""W '_"~'_"."""'._'''''''_''~~'~____'___''''_ __._ _"".. , ----,.-....---.---. . _._- -~-....- --...--.------.--...-- ...-----.,-.. ........................--.-.. Mutual Police AssiStance Agreement Page 4 of 16 VII-1 & VIII-B-1 & 2 February 1, 2005 TO: The Honorable Mayor and City Council FROM: John Grossman, HRA Director RE: Public Hearing and Resolutions for the Modification to the Downtown Redevelopment Area and Establishment of Tax Increment Financing (TIF) District #4. On December 6, 2004, City Council selected the TIF option recommended by the Planning Committee for further consideration and called a Public Hearing for February 7,2005 to receive comment. The hearing has been advertised as required in the Star Gazette on January 27,2005. The County Board has the opportunity to comment before the public hearing. The Board found the proposed district consistent with their Tax Increment policy on January 25, 2005. The Planning Commission has the responsibility to advise whether the proposed district is consistent with the City's comprehensive plan and other plans. The Commission found the proposed district consistent with the City's plans on January 24, 2005. The Hastings Housing and Redevelopment has the role of recommending tax increment districts to council for projects within the Downtown Redevelopment Area. The HRA approved the proposed district #4, and the elimination of parcels from the old district, contingent on City Council taking the same action, at their meeting on January 13, 2005. Jessica Cook from Ehlers Associates will introduce the major features of the proposed district and answer questions. Ehlers Associates, the fiscal advisor of the HRA, has prepared the necessary documents to establish the TIF district. See the attached memo from Ehlers. Note that the TIF district boundaries on the maps are shown as the dashed lines. For action: 1. Resolution to eliminate parcels from the existing district # 1. These parcels will be including in the new district. 2. Resolution to modify the redevelopment area and adopt tax increment financing district #4. For Information: 1. Overview of the Tax Increment Plan for District #4. (a summary of the following) 2. The Modification to the Plan and the Tax Increment Financing Plan for TIF District No.4. 3. The Analysis and Assessment of the Proposed District prepared by Short Elliott Hendrickson. This is attached to the plan. The analysis demonstrates that the district meets legal requirements for a redevelopment district. e EHLERS & ASSOCIATES INC 0 To: Hastings City Council :IE From: Jessica Cook and Jim Prosser 11.1 Subject: Tax Increment District No.4 :E Date: February 2, 2004 The Hastings City Council and HRA have determined that there is a need for redevelopment in the downtown area, and have been engaged in a process to guide that redevelopment. As part of redevelopment, the Council has indicated it would like to see new public improvements consistent with the Heart of Hastings Plan. The developer, Sherman Associates, has indicated that he will need financial assistance from the City to pay for the desired public improvements. A preliminary analysis by EWers & Associates indicates that the proposed redevelopment will have a financial gap. Tax increment is a means of providing city assistance. Approving a tax increment district will allow the City to provide assistance if it chooses to at a later date. Approving the district does not entitle any property owner or developer to receive assistance, nor does it compel the Council to give a penny of increment. Mr. Brueggeman of Sherman Associates has indicated he will be making a request for assistance within the next 90 days. Sherman Associates already knows that he will only get the minimum amount of assistance needed to ensure a reasonable rate of return on his investment. For each redevelopment phase, the Council will be asked to make a decision about how much assistance to provide and the form of assistance. Approval of the district does not constitute a land use approval for any project within the district. All projects in the district will need to go through the City's normal planning approval process. Parcels in the District: The Council has established boundaries for the proposed district to accomplish two goals: 1) Keep the district as targeted as possible, and 2) Permit the City to finance certain Heart of Hastings improvements. The proposed District includes Block 1, Block 16, and the north half of Block 2. The parcels are currently in the existing Downtown TIF District, and will need to be dropped out of the old district prior to being put into a new one. The map of the district is below. The tax increment district is shown by the dashed line. The solid line shows the downtown redevelopment area. TAX INCREMENT FINANCING DISTRICT NO.4 " , Q' , o ~~t:5 0; I ~bJj~~@~ II ~ ~ CID~UOOumUL.j~ n ~t~=1m B [J,HD~ mJ n!] 1m co D~ Q ~1l~EH1~~ ~ ~ mrmmrn The Hastilgs Dovmltlvm Redevelopment A~a ('Downtov.n Project Area") City of Hastings Dakota County, Minnesota Legend 0......... ,', ,,~..~., 0...."'. . .^- [~}-tE MapD8I:e:Dec9lTlbar15.2004 fi For your reference, the map below shows the boundaries of the larger district that was considered and rejected last fall. TAX INCIIIMINT "NANaING DIITRICT NO.. TKI HAlTIH.. Dcw.lNTOMII IIIIKVILO'..INT ADA I"'DOWNTOWN "OolI!CT AReA: City of Hastings Dakota County, Minnesota L....4 0--- -". ~ I!fi U IilliJ 1!9~ lmIm WD ~~ ~~ ,'v. @ - . --.- "-"10..._.... -.......- - j 2 (651) 697-8546 Fax: (651) 697-8555 jcook@ehlers-inc.com http://www.ehlers-inc.com 3060 Centre Pointe Drive Roseville, MN 55113-1105 Estimated Increment and Hudeet: The estimates of revenue and expenses in the plan are "not to exceed" numbers that set forth the maximum amount the City and HRA can spend on redevelopment in the future. The budget does not commit the City to those expenditures or dollar amounts. Based on the development scenario in Sherman's Master Plan, and assuming 52 condos are built on the north half of Block 2, Ehlers estimates that over the next 25 years the district will generate $10.4 million of increment. The value of that increment stream in today's dollars is $3.9 million. Flndines: In the resolution establishing the TIF District, the Council make~ several findings required under state law. The two most significant of these are: 1. The "But For" Finding. The Council finds that the proposed redevelopment would not occur in the foreseeable future without the use of tax increment. This finding is supported by the analysis and letter in Appendix G of the Plan. 2. Redevelopment District. The Council finds that the District meets the statutory tests to qualify as a redevelopment district. This finding is based on an analysis completed by SEH and reviewed by the HRA's counsel. Attached is a summary of the proposed Tax Increment District No.4. t ........__n.m_____ 3 (651)697-8546 Fax: (651) 697-8555 jcook@ehlers-inc.com http://www.ehlers-inc.com 3060 Centre Pointe Drive Roseville, MN 55113-1105 CITY OF HASTINGS COUNTY OF DAKOTA STATE OF MINNESOTA Council member introduced the following resolution and moved its adoption: RESOLUTION NO. RESOLUTION APPROVING THE ELIMINATION OF PARCELS FROM THE DOWNTOWN REDEVELOPMENT TAX INCREMENT FINANCING DISTRICT (TAX INCREMENT FINANCING DISTRICT NO.1) WITHIN THE HASTINGS DOWNTOWN REDEVELOPMENT AREA (DOWNTOWN PROJECT AREA). WHEREAS, on December 4, 1974, the City Council of the City of Hastings (the "City") established the Downtown Redevelopment Tax Increment Financing District, also referred to as Tax Increment Financing District No.1, (the "TIF District") within its Hastings Downtown Redevelopment Area (the "Downtown Project Area"); and WHEREAS, the Hastings Housing and Redevelopment Authority (the "HRA") is the administrative authority for the TIF District; and WHEREAS the TIF District, in part, included the following parcel numbers, which were previously certified in the TIF District (the "Parcels"): 19-32150-010-01 19-32150-020-01 19-32150-030-01 19-32150-040-01 19-32150-041-01 19-32150-070-01 19-32150-083-01 19-32150-084-01 19-32150-085-01"" 19-32150-020-02 19-32150-040-02 19-32150-010-16 19-32150-011-16 19-32150-012-16 ""This parcel was a railroad right-of-way that did not have a PID when the pre-79 District was created. It has since been assigned the PID listed. WHEREAS, the City desires by this resolution to cause the elimination of the Parcels ITom the TIF District thereby reducing the size of the TIF District; and WHEREAS, because the total current net tax capacity of the parcels to be eliminated from the TIF District equals or exceeds the net tax capacity of the parcels in the TIF District's original net tax capacity, the holding of a public hearing is not required pursuant to Minnesota Statutes, Section 469.175, Subd. 4: NOW THEREFORE, BE IT RESOLVED by the City as follows: 1. The tax increment financing plan (the "TIF Plan") for the TIF District is hereby modified to remove the Parcels ITom the TIF District, effective for taxes payable in 2006. 2. Upon approval of a similar resolution by the HRA, staff are authorized and directed to file a copy of this resolution with the County Auditor of Dakota County along with instructions to adjust the records for the TIF District accordingly, and file a copy of the resolution with the Minnesota Commissioner of Revenue. The motion for the adoption of the foregoing resolution was duly seconded by Council member , and upon a vote being taken thereon, the following voted in favor thereof: And the following voted against the same: Council members absent: DATED: February 7, 2005 Michael D. Werner, Mayor ATTEST: Melanie Mesko Lee, City Clerk (Seal) CITY OF HASTINGS COUNTY OF DAKOTA STATE OF MINNESOTA Council member introduced the following resolution and moved its adoption: RESOLUTION NO. RESOLUTION ADOPTING A MODIFICATION TO THE HASTINGS DOWNTOWN AREA REDEVELOPMENT PLAN FOR THE HASTINGS DOWNTOWN REDEVELOPMENT AREA (DOWNTOWN PROJECT AREA) AND ESTABLISHING TAX INCREMENT FINANCING DISTRICT NO. 4 THEREIN AND ADOPTING A TAX INCREMENT FINANCING PLAN THEREFOR. BE IT RESOLVED by the City Council (the "Council") of the City of Hastings, Minnesota (the "City"), as follows: Section 1. Recitals. 1.01. The Hastings Housing and Redevelopment Authority (the "HRA") of the City of Hastings (the "HRA") has heretofore established the Hastings Downtown Redevelopment Area (the "Downtown Project Area ") and adopted the Hastings Downtown Area Redevelopment Plan (the "Redevelopment Plan") therefor. It has been proposed by the HRA and the City that the City adopt a Modification to the Redevelopment Plan for the Downtown Project Area (the "Redevelopment Plan Modification") and establish Tax Increment Financing District No. 4 (the "District") therein and adopt a Tax Increment Financing Plan (the "TIF Plan") therefor (the Redevelopment Plan Modification and the TIF Plan are referred to collectively herein as the "Plans"); all pursuant to and in conformity with applicable law, including Minnesota Statutes, Sections 469.001 to 469.047 and Sections 469.174 to 469.1799, all inclusive, as amended, (the "Act") all as reflected in the Plans, and presented for the Council's consideration. 1.02. The City has investigated the facts relating to the Plans and has caused the Plans to be prepared. 1.03. The City has performed all actions required by law to be performed prior to the establishment of the District and the adoption and approval of the proposed Plans, including, but not limited to, notification of Dakota County and Independent School District No. 200 having taxing jurisdiction over the property to be included in the District, a review of and written comment on the Plans by the City Planning Commission, and the holding of a public hearing upon published notice as required by law. 1.04. Certain written reports (the "Reports") relating to the Plans and to the activities contemplated therein have heretofore been prepared by staff and consultants and submitted to the Council and/or made a part of the City files and proceedings on the Plans. The Reports include data, information and/or substantiation constituting or relating to the basis for the other findings and determinations made in this resolution. The Council hereby confirms, ratifies and adopts the Reports, which are hereby incorporated into and made as fully a part of this resolution to the same extent as if set forth in full herein. 1.05. The HRA approved the Plans on January 13, 2005. 1.06. The boundaries of the Downtown Project Area are not being expanded. Section 2. Findings for the Adoption and Approval of the Plans. 2.01. The Council hereby finds that the Plans, are intended and, in the judgment of this Council, the effect of such actions will be, to provide an impetus for development in the public interest and accomplish certain objectives as specified in the Plans, which are hereby incorporated herein. Section 3. Findings for the Establishment of Tax Increment Financing District No.4. 3.01. The Council hereby finds that the District is in the public interest and is a "redevelopment district" under Minnesota Statutes, Section 469.174, Subd. 10 (a)(I). 3.02. The Council further finds that the proposed redevelopment would not occur solely through private investment within the reasonably foreseeable future and that the increased market value of the site that could reasonably be expected to occur without the use of tax increment financing would be less than the increase in the market value estimated to result from the proposed development after subtracting the present value of the projected tax increments for the maximum duration of the District permitted by the Tax Increment Financing Plan, that the Plans conform to the general plan for the development or redevelopment of the City as a whole; and that the Plans will afford maximum opportunity consistent with the sound needs of the City as a whole, for the development or redevelopment of the District by private enterprise. 3.03. The Council further finds, declares and determines that the City made the above findings stated in this Section and has set forth the reasons and supporting facts for each determination in writing, attached hereto as Exhibit A. 3.04. The City of Hastings elects to calculate fiscal disparities for the District in accordance with Minnesota Statutes, Section 469.177, Subd. 3, clause a, which means the fiscal disparities contribution would be taken from outside the District. Section 4. Public Puroose 4.01. The adoption of the Plans conforms in all respects to the requirements of the Act and will help fulfill a need to redevelop an area of the City which is already built up, to eliminate blighted buildings, to maximize the use of unused and underused real property, to provide employment opportunities, to improve the tax base and to improve the general economy of the City and State and thereby serves a public purpose. Section 5. Approval and Adoption of the Plans. 5.01. The Plans, as presented to the Council on this date, including without limitation the findings and statements of objectives contained therein, are hereby approved, ratified, established, and adopted and shall be placed on file in the office of the Executive Director of the HRA. 5.02. The staff of the City, the City's advisors and legal counsel are authorized and directed to proceed with the implementation of the Plans and to negotiate, draft, prepare and present to this Council for its consideration all further plans, resolutions, documents and contracts necessary for this purpose. 5.03 The Auditor of Dakota County is requested to certifY the original net tax capacity of the District, as described in the Plans, and to certifY in each year thereafter the amount by which the original net tax capacity has increased or decreased; and the City of Hastings is authorized and directed to forthwith transmit this request to the County Auditor in such form and content as the Auditor may specifY, together with a list of all properties within the District, for which building permits have been issued during the 18 months immediately preceding the adoption of this resolution. 5.04. The Executive Director of the HRA is further authorized and directed to file a copy of the Plans with the Commissioner of the Minnesota Department of Revenue pursuant to Minnesota Statutes 469.175, Subd. 4a. The motion for the adoption of the foregoing resolution was duly seconded by Council member , and upon a vote being taken thereon, the following voted in favor thereof: and the following voted against the same: Council members absent: Dated: February 7, 2005 Michael D. Werner, Mayor ATTEST: Melanie Mesko Lee, City Clerk (Seal) EXHIBIT A RESOLUTION NO. The reasons and facts supporting the findings for the adoption of the TIF Plan for the District, as required pursuant to Minnesota Statutes, Section 469.175, Subdivision 3 are as follows: 1. Finding that the District is a redevelopment district as defined in MS.. Section 469.174, Subd. JO(a)(1). The District consists of 14 parcels, with plans to redevelop the area with mixed-use development including housing, retail, and restaurants. At least 70 percent of the area of the District are occupied by buildings, streets, utilities, paved or gravel parking lots or other similar structures and more than 50 percent of the buildings in the District, not including outbuildings, are structurally substandard to a degree requiring substantial renovation or clearance. (See Appendix F of the TIF Plan.) 2. Finding that the proposed development, in the opinion of the City Council, would not reasonably be expected to occur solely through private investment within the reasonably foreseeable future and that the increased market value of the site that could reasonably be expected to occur without the use of tax increment financing would be less than the increase in the market value estimated to result from the proposed development after subtracting the present value of the projected tax increments for the maximum duration of the District permitted by the TIF Plan. The proposed development, in the opinion of the City, would not reasonably be expected to occur solely through private investment within the reasonably foreseeable future: This finding is supported by the fact that the redevelopment proposed in this plan meets the City's objectives for redevelopment. Due to the high cost of redevelopment on the parcels currently occupied by substandard buildings, the bedrock under the site, the age and condition of the public inftastructure, and the cost of financing the proposed improvements, this project is feasible only through assistance, in part, from tax increment financing. The developer was asked for and provided a preliminary sources and use statement as justification that the developer would not have gone forward without tax increment assistance. (See Appendix G of the TIF Plan.) The actual amount of tax increment assistance will be determined for each project after the costs of public improvements are finalized and the developer provides a detailed project proforma. The increased market value of the site that could reasonably be expected to occur without the use of tax increment financing would be less than the increase in market value estimated to result from the proposed development after subtracting the present value of the projected tax increments for the maximum duration of the District permitted by the TIF Plan: This finding is justified on the grounds that the cost of site and public improvements and utilities add to the total redevelopment cost. Historically, site and public improvements costs in this area have made redevelopment infeasible without tax increment assistance. The site is challenging because of remaining environmental issues, shoreland restrictions, the railroad, the high voltage power lines that run through the site, and bedrock that lies beneath the soil. New construction will require replacing and expanding City utility capacity. The watermains are 100 years old. Utility costs are high because of bedrock excavation. This site has been identified and marketed for redevelopment over the past ten years without success. Therefore, the City reasonably determines that no other redevelopment of similar scope is anticipated on this site without substantially similar assistance being provided to the development. (See Appendix G ofthe TIF Plan.) A comparative analysis of estimated market values both with and without establishment of the District and the use of tax increments has been performed as described above. If all development which is proposed to be assisted with tax increment were to occur in the District, the total increase in market value would be up to $34,327,700. The present value of tax increments from the District is estimated to be $3,959,193. It is the Council's finding that no development with a market value of greater than $30,368,507 would occur without tax increment assistance in this district within 25 years. This finding is based upon evidence from general past experience with the high cost of acquisition and public improvements in the general area of the District. (See Cashflow in Appendix D ofthe T1F Plan.) 3. Finding that the TIF Plan for the District conforms to the general plan for the development or redevelopment of the municipality as a whole. The Planning Commission reviewed the TIF Plan and found that the TIF Plan conforms to the general development plan of the City. 4. Finding that the TIF Plan for the District will afford maximum opportunity, consistent with the sound needs of the City as a whole, for the development or redevelopment of the Downtown Project Area by private enterprise. The project to be assisted by the District will result in increased employment in the City and the State of Minnesota, the renovation of substandard properties, increased tax base of the State, and transform several marginally contributing areas, in terms of economic vitality, into vibrant new buildings and spaces. o EHLERS 'ASSOCIATES INt Ehlers & Associates, Inc. Tax Increment Financing District No.4 Overview City of Hastings Tax Increment Financing District No.4 The following summary contains an overview of the basic elements of the Tax Increment Financing Plan for Tax Increment Financing District No.4. More detailed information on each of these topics can be found in the complete TIP Plan. Proposed action: Type ofTIF District: Parcel Numbers*: Proposed Development: Maximum duration: Elimination of parcels from the Downtown Redevelopment TIF District (TIF District No.1), a pre-79 TIP District. These parcels are being removed from the old district to create a new tax increment financing district. Establishment of Tax Increment Financing District No.4 (District) and the adoption of a Tax Increment Financing Plan. (TIP Plan) Modification to the Hastings Downtown Area Redevelopment Plan (Redevelopment Plan) for the Hastings Downtown Redevelopment Area (Downtown Project Area). Generally, the substantive changes include the establishment of the District. A redevelopment district ]9-32150-010-01 19-32]50-084-0] ]9-32150-020-01 ]9-32]50-085-01 ** 19-32150-030-01 ]9-32]50-020-02 19-32150-040-0] 19-32150-040-02 19-32150-041-0] 19-32150-010-16 19-32150-070-01 19-32150-0] 1-]6 ]9-32150-083-01 19-32150-0]2-]6 **This parcel was a railroad right-of-way that did not have a Pill when the pre-79 District was created. It has since been assigned the Pill listed. The District is being created to facilitate the redevelopment of the historic downtown area with a multi-phase and multi-use redevelopment. Final development agreements have not been entered into at the time of preparation of this TIP Plan, but the first phase of development is likely to occur in 2005. This TIF Plan is expected to achieve many of the objectives outlined in the Redevelopment Plan for the Downtown Project Area. The duration of the District will be 25 years from the date of receipt of the first increment (26 years of increment). The date of receipt of the first tax increment is expected to be 2007. Thus, it is estimated that the District, including any modifications of the TIF Plan for subsequent phases or other changes, would terminate after 2032, or when the TIP Plan is satisfied TIF District Overview Estimated annual tax increment: Authorized uses: Form of financing: Fiscal Disparities Election: Administrative fee: Interfund Loan Requirement: 3 Year Activity Ru]e (J469.176 Subd. la) 4 Year Activity Ru]e (J 469.176 Subd. 6) Up to $399,268 The TIF Plan contains a budget that authorizes the maximum amount that may be expended: LandIBui]ding Acquisition......... .................... ..................... $1,500,000 Site ImprovementslPreparation.............................................. $560,000 Public Utilities ................................................. ....... ............... $750,000 Parking Faci]ities ................................................................... $500,000 Streets and Sidewalks ............................................................ $750,000 Other Public Improvements ................................................... $250,000 Interest............... ............................................ ..................... $5,082,864 Administrative Costs (up to ]0%).......................................$1.015.874 PROJECT COSTS TOTAL........................................... $10.408.738 See Subsection 2-10, page 2-6 of the TIF Plan for the full budget authorization. Additiona] uses of funds are authorized which include inter- fund loans and transfers and bonded indebtedness. The actual amount of tax increment assistance will be determined for each project after the costs of public improvements are known and the developer provides a detailed project proforma. The project will be fmanced through a bond issue, a pay-as-you-go note, and/or an interfund loan. The HRA will choose to calculate fiscal disparities by clause a (outside the District). Up to 10% of armua] increment, if costs are justified. If the City wants to pay for administrative expenditures from a tax increment fund, it is recommended that a resolution authorizing a loan from another fund be passed PRIOR to the issuance of the check At least one of the following activities must take place in the District within 3 years from the date of certification: . Bonds have been issued . The authority has acquired property within the district . The authority has constructed or caused to be constructed public improvements within the district . The estimated date whereby this activity must take place is February 2008. After four years from the date of certification of the District one of the following activities must have been commenced on each parcel in the District: . Demolition . Rehabilitation . Renovation . Other site preparation (not including utility services such as sewer and water) . If the activity has not been started by approximately February 2009, no additional tax increment may be taken from that parcel until the commencement of a qualifying activity. Page 2 . EHLERS . ....CI.... ,." TIF District Overview 5 Year Rule (J 469.1763 Subd. 3) Within 5 years of certification revenues derived trom tax increments must be expended or obligated to be expended. Tax increments are considered to have been expended on an activity within the District if one of the following occurs: . The revenues are actually paid to a third party with respect to the activity . Bonds, the proceeds of which must be used to finance the activity, are issued and sold to a third party, the revenues are spent to repay the bonds, and the proceeds of the bonds either are reasonably expected to be spent before the end of the later of (i) the five year period, or (ii) a reasonable temporary period within the meaning of the use of that term under ~. l48( c)(1) of the Internal Revenue Code, or are deposited in a reasonably required reserve or replacement fund . Binding contracts with a third party are entered into for performance of the activity and the revenues are spent under the contractual obligation . Costs with respect to the activity are paid and the revenues are spent to reimburse for payment of the costs, including interest on unreimbursed costs. . Any obligations in the District made after approximately February 2010, will not be eligible for repayment trom tax increments. The reasons and facts supporting the findings for the adoption of the TIF Plan for the District, as required pursuant to M.S., Section 469.175, Subd. 3, are included in Exhibit A of the City resolution. Page 3 . EHLERS I ..uc..... 'Ne TIF District Overview MAP OF THE DOWNTOWN PROJECT AREA AND TAX INCREMENT FINANCING DISTRICT NO, 4 TAX INCREMENT FINANCING DISTRICT NO.4 The Hastings Downtown Redevelopment Area ('Downtown Project Area" City of Hastings Dakota County, Minnesota legend 0",--,.-- ,', ~,.._., e-. - -- ~wtE Map Date: December 15, 2004 Site location ~ ~"" lt1\nIIbIG\"1 . Page 4 81 ~.~.~,~.~~ As of January 27, 2005 DraftforCity Council Reyiew MODIFICATION TO THE HASTINGS DOWNTOWN AREA REDEVELOPMENT PLAN FOR THE HASTINGS DOWNTOWN REDEVELOPMENT AREA (DOWNTOWN PROJECT AREA) and the TAX INCREMENT FINANCING PLAN for the establishment of TAX INCREMENT FINANCING DISTRICT NO.4 (a redevelopment district) within THE HASTINGS DOWNTOWN REDEVELOPMENT AREA (DOWNTOWN PROJECT AREA) Hastings on the Mississippi HASTINGS HOUSING AND REDEVELOPMENT AUTHORITY CITY OF HASTINGS DAKOTA COUNTY STATE OF MINNESOTA Public Hearing: February 7, 2005 Adopted: . EHLERS Prepared by: EHLERS & ASSOCIATES, INC. 3060 Centre Pointe Drive, Roseville, Minnesota 55113-1105 651-697-8500 fax: 651-697-8555 www.ehlers-inc.com & ASSOCIATES INC TABLE OF CONTENTS (for reference purposes only) SECTION I MODIFICA TION TO THE HASTINGS DOWNTOWN AREA REDEVELOPMENT PLAN FOR THE HASTINGS DOWNTOWN REDEVELOPMENT AREA (DOWNTOWN PROJECT AREA) . . . . . . . . . . . . . . . . . . .. 1-1 Foreword. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 1-1 Section 1.4 Statement of Objectives and General Standards of Redevelopment. . .. 1-1 Section 1.7 Estimated Public Redevelopment Costs. . . . . . . . . . . . . . . . . . . . . . . . .. 1-2 EXHIBIT 1-A PARCEL LIST OF HASTINGS DOWNTOWN REDEVELOPMENT AREA (DOWNTOWN PROJECT AREA) .......................................... 1-3 EXHIBIT 1-B MAP OF THE HASTINGS DOWNTOWN REDEVELOPMENT AREA (DOWNTOWN PROJECT AREA) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-4 SECTION /I TAX INCREMENT FINANCING PLAN FOR TAX INCREMENT FINANCING DISTRICT NO.4. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-1 Subsection 2-1. Foreword... . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-1 Subsection 2-2. Statutory Authority ....................................... 2-1 Subsection 2-3. Statement of Objectives. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-1 Subsection 2-4. Redevelopment Plan Overview. . . . . . . . . . _ . . . . . . . . . . . . . . . . . . . 2-1 Subsection 2-5. Description of Property in the District and Property To Be Acquired . 2-2 Subsection 2-6. Classification of the District ............. _ . . . . . . . . . . . . . . . . . . 2-2 Subsection 2-7. Duration of the District .................................... 2-4 Subsection 2-8. Original Tax Capacity, Tax Rate and Estimated Captured Net Tax Capacity Value/Increment and Notification of Prior Planned Improvements ............... 2-4 Subsection 2-9. Sources of Revenue/Bonded Indebtedness ..... . . . . . . . . . . . . . . . 2-5 Subsection 2-10. Uses of Funds .......................................... 2-6 Subsection 2-11. Fiscal Disparities Election. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . _ . . 2-7 Subsection 2-12. Business Subsidies .. _ . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-7 Subsection 2-13. County Road Costs ...................................... 2-8 Subsection 2-14. Estimated Impact on Other Taxing Jurisdictions. . . . . . . . . . . . . . . . . 2-9 Subsection 2-15. Supporting Documentation. . . . . . . . . . . . . . . . . . . . . .. . . . . . . . . . . 2-9 Subsection 2-16. Definition of Tax Increment Revenues ....................... 2-10 Subsection 2-17. Modifications to the District. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 2-10 Subsection 2-18. Administrative Expenses ................................. 2-11 Subsection 2-19. Limitation of Increment. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 2-11 Subsection 2-20. Use of Tax Increment. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-12 Subsection 2-21. Excess Increments. . . . . . . . . . . . . . . . . . . . _ . . . . . . . . . . . . . . . .. 2-13 Subsection 2-22. Requirements for Agreements with the Developer. . . . . . . . . . . . .. 2-13 Subsection 2-23. Assessment Agreements. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 2-13 Subsection 2-24. Administration of the District. . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 2-14 Subsection 2-25. Annual Disclosure Requirements. . . . . . . . . . . . . . . . . . . . . . . . . .. 2-14 Subsection 2-26. Reasonable Expectations. . . . . . . . . . . . . . . . . :. . . . . . . . . . . . . .. 2-14 Subsection 2-27. Other Limitations on the Use of Tax Increment ................ 2-14 Subsection 2-28. Summary ............................................. 2-15 APPENDIX A PROJECT DESCRIPTION ............................................... A-1 APPENDIX B MAP OF THE HASTINGS DOWNTOWN REDEVELOPMENT AREA (DOWNTOWN PROJECT AREA) AND TAX INCREMENT FINANCING DISTRICT NO.4. . . . . . . . . . . B-1 APPENDIX C DESCRIPTION OF PROPERTY TO BE INCLUDED IN THE DiSTRiCT............. C-1 APPENDIX D ESTIMATED CASH FLOW FOR THE DiSTRiCT.............................. D-1 APPENDIX E MINNESOTA BUSINESS ASSISTANCE FORM. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . E-1 APPENDIX F REDEVELOPMENT QUALIFICATIONS FOR THE DISTRICT .................... F-1 APPENDIX G BUT/FOR QUALIFICATIONS ............................................. G-1 APPENDIX H SUPPORTING DOCUMENTATION ........................................ H-1 SECTION I MODIFICA TION TO THE HASTINGS DOWNTOWN AREA REDEVELOPMENT PLAN FOR THE HASTiNGS DOWNTOWN REDEVELOPMENT AREA (DOWNTOWN PROJECT AREA) Foreword The following text represents a Modification to the Hastings Downtown Area Redeve]opment Plan (the "Redeve]opment P]an") for the Hastings Downtown Redevelopment Area (the "Downtown Project Area"). This modification represents a continuation of the goals and objectives set forth in the Redevelopment Plan for the Downtown Project Area. Generally, the substantive changes include the establishment of Tax Increment Financing District No.4. For further infonnation, a review of the Redevelopment Plan for the Downtown Project Area as adopted December, ]974 and modified in ]977, ]985, ]987, ]996,2002, and most recently on February 7,2005, is recommended. It is available from the HRADirector at the Hastings Housing and Redevelopment Authority. Other relevant infonnation is contained in the Tax Increment Financing Plans for the Tax Increment Financing Districts located within the Downtown Project Area. Section 1.4 Statement of Objectives and General Standards of Redevelopment (AS MODIFIED ON FEBRUARY 7, 2005) The Hastings Housing and Redeve]opment Authority (the" Authority") seeks to achieve one or more of the followiug objectives with respect to such property within the Downtown Project Area as the Authority may determine and in snch circumstances and upon such terms as the Authority may deem appropriate or necessary; (a) Remove structnrally substandard buildings for which rehabilitation is not feasible; (b) Acquire and remove economically or functionally obsolete or underutilized buildings; (c) Eliminate blighting influences which impede potential development in the area; (d) Provide redevelopment sites of such size and character to assure development of the area, strengthen the downtown economy and improve sources of public revenue; (e) Remediate environmental contamination; (t) Preserve and encourage the rehabilitation and/or expansion of existing buildings that will remain in the area; (g) Provide adequate streets, utilities and other public improvements and facilities to enhance the area for both new and existing development; (h) Provide a maximum opportunity, consistent with sound needs of the City as a whole, for redevelopment by private enterprise; (i) Provide new housing sites and incentives to rehabilitate existing. housing stock. Hastings Housing and Redevelopment Authority Modification to the Redevelopment Plan for the Hastings Downtown Redevelopment Area (Downtown Project Area) 1-1 (j) Assure long term viability of the historic downtown area. . Provide nses that complement and snpport existing businesses. . Provide new uses that draw people to the downtown area via land and river. . Create structures that complement the historic character of downtown. (k) Connect downtown Hastings to the Mississippi river. . Maintain and enhance public access to the river. . Coordinate redevelopment with the Master Plan for Original Hastings, which calls for a continuous open space link along the Mississippi River between Lock and Dam #2 and the Hastings Marina. (I) Enhance downtown as the focus of the commnnity's historic, river-town identity. (m) Enhance stability of adjacent residential neighborhoods. (n) Replace obsolete land uses in the downtown area. Section 1.7 Estimated Public Redevelopment Costs (AS MODIFIED ON FEBRUARY 7, 2005) This modification authorizes the HRA and City to expend tax increment from the Downtown Redevelopment Tax Increment Financing District (Tax Increment Financing District No.1) and Tax Increment Financing District No.4 for qualified activities identified in the budgets of the TIF Plans. The objectives of this Redevelopment Plan will be accomplished throngh the following actions: (c) Clearance and redevelopment; (b) Rehabilitation of buildings to remain; (c) Construction of buildings and other improvements; ( d) Vacation of rights-of-way; (e) Dedication of new rights-of-way; (f) New installation and/or improvement of streets and aUeys; (g) Replacement and improvement of public and private utilities and facilities; (h) Other project improvements; (i) Acquisition ofland; and (j) Assembly of suitable redevelopment sites. Hastings Housing and Redeve10pment Authority Modification to the Redevelopment Plan for the Hastings Downtown Redevelopment Area (Downtown Project Area) 1-2 EXHIBIT I-A PARCEL LIST OF HASTINGS DOWNTOWN REDEVELOPMENT AREA (DOWNTOWN PROJECT AREA) Hastings Downtown Redevelopment Area (Downtown Project Area) of the Hastings Housing and Redevelopment Authority consists of the following portions of the City of Hastings, Dakota County, Minnesota: Parcel Identification Numbers: 19-32150-010-01 19-32150-020-01 19-32150-030-01 19-32150-040-01 19-32150-041-01 19-32150-070-01 19-32150-083-01 19-32150-084-01 19-32150-020-02 19-32150-040-02 19-32150-060-02 19-32150-070-02 19-32150-071-02 19-32150-080-02 19-32150-020-03 19-32150-040-03 19-32150-050-03 19-32150-051-03 19-32150-052-03 19-32150-063-03 19-32150-064-03 19-32150-070-03 19-32150-071-03 19-32150-081-03 19-32150-020-04 19-32150-021-04 19-32150-040-04 19-32150-050-04 19-32150-051-04 19-32150-061-04 19-32150-062-04 19-32150-080-04 19-32150-082-04 19-32150-083-04 19-32150-084-04 19-32150-085-04 19-32150-020-05 19-32150-070-05 19-32150-071-05 19-32150-080-05 19-32150-081-05 19-32150-050-06 19-32150-060-06 19-32150-061-06 19-32150-090-06 19-32150-010-11 19-32150-020-11 19-32150-030-11 19-32150-040-11 19-32150-060-11 19-32150-070-11 19-32150-080-11 19-32150-010-12 19-32150-042-12 19-32150-060-12 19-32150-080-12 19-32150-010-13 19-32150-011-13 19-32150-012-13 19-32150-013-13 19-32150-020-13 19-32150-021-13 19-32150-031-13 19-32150-032-13 19-32150-033-13 19-32150-061-13 19-32150-070-13 19-32150-082-13 19-32150-083-13 19-32150-010-14 19-32150-011-14 19-32150-020-14 19-32150-023-14 19-32150-024-14 19-32150-030-14 19-32150-031-14 19-32150-032-14 19-32150-041-14 19-32150-042-14 19-32150-045-14 19-32150-060-14 19-32150-061-14 19-32150-062-14 19-32150-063-14 19-32150-071-14 19-32150-072-14 19-32150-080-14 19-32150-081-14 19-32150-022-15 19-32150-023-15 19-32150-031-15 19-32150-040-15 19-32150-050-15 19-32150-051-15 19-32150-052-15 19-32150-061-15 19-32150-062-15 19-32150-070-15 19-32150-080-15 19-32150-010-16 19-32150-011-16 19-32150-012-16 19-32150-020-17 19-32150-021-17 19-32150-030-17 19-32150-040-17 19-32150-060-17 19-32150-061-17 19-32150-063-17 19-32150-080-17 19-32150-042-18 19-32150-050-18 19-32150-060-18 19-32150-061-18 19-32150-070-18 19-32150-071-18 19-32150-080-18 19-32150-081-18 19-32150-020-19 19-32150-021-19 19-32150-022-19 19-32150-030-19 19-32150-031-19 19-32150-040-19 19-32150-071-19 19-32150-080-19 19-32150-081-19 19-32150-010-20 19-32150-010-21 19-32150-011-21 19-32150-020-21 19-32150-030-21 19-32150-040-21 19-32150-070-21 19-32150-080-21 19-32150-081-21 19-32150-020-22 19-32150-030-22 19-32150-031-22 19-32150-040-22 19-32150-060-22 19-32150-061-22 19-32150-080-22 19-32150-081-22 19-32150-010-32 19-32150-011-32 19-32150-020-32 19-32150-030-32 19-32150-040-32 19-32150-041-32 19-32150-010-30 19-32150-032-29 19-32150-020-29 Hastings Housing and Redevelopment Authority Modification to the Redevelopment Plan for the Hastings Downtown Redevelopment Area (Downtown Project Area) 1-3 EXHIBIT l-B MAP OF THE HASTINGS DOWNTOWN REDEVELOPMENT AREA (DOWNTOWN PROJECT AREA) . . ~DJ __ D _ND~~~1D' ~~FtIrTl~ I en ~-t~-t < al3'Su l'HI ~D~~ ~~ m~~~ ~~~~ The Hasti ngs Downtown Redevelopment Area ("Downtown Project Area") Ity of Hastings Dakot County, Minnesota legend o __~"_h.. I', "'''__1 .-. . w_ N ....... -+ .... , , '. W E ~.,," .. b.(';'._,_ S Map Data: January 5,2005 Site Location III Hastings Housing and Redevelopment Authority Modification to the Redevelopment Plan for the Hastings Downtown Redevelopment Area (Downtown Project Area) 1-4 SECTION 11 TAX INCREMENT FINANCING PLAN FOR TAX INCREMENT FINANCING DISTRICT NO.4 Subsection 2-1. Foreword The Hastings Housing and Redevelopment Authority (the "HRA"), the City of Hastings (the "City"), staff and consultants have prepared the following information to expedite the establishment of Tax Increment Financing District No.4 (the "District"), a redevelopment tax increment financing district, located in the Hastings Downtown Redevelopment Area (the "Downtown Project Area"). Subsection 2-2. Statutory Authority Within the City, there exists areas where public involvement is necessary to cause development or redevelopment to occur. To this end, the HRA and City have certain statutory powers pursuant to Minnesota Statutes ("M.S. '~, Sections 469.001 to 469.047, inclusive, as amended, and M.s., Sections 469.174 to 469.1799, inclusive, as amended (the "Tax Increment Financing Act" or "TIF Act"), to assist in financing public costs related to this project. This section contains the Tax Increment Financing Plan (the "TIF Plan") for Tax Increment Financing District No.4. Other relevant information is contained in the Modification to the Hastings Downtown Area Redevelopment Plan (the "Redevelopment Plan") for the Downtown Project Area. Subsection 2-3. Statement of Objectives The District currently consists of 14 parcels of land and adjacent and internal rights-of-way. The District is being created to facilitate the redevelopment of the historic downtown area with a multi-phase and multi- use redevelopment. Contracts for this have not been entered into at the time of preparation of this TIF Plan, but the first phase of development is likely to occur in 2005. This TIF Plan is expected to achieve many of the objectives outlined in the Redevelopment Plan for the Downtown Project Area. The activities contemplated in the Modification to the Redevelopment Plan and the TIF Plan do not preclude the undertaking of other qualified development or redevelopment activities. These activities are anticipated to occur over the life of the Downtown Project Area and the District. Subsection 2-4. Redevelopment Plan Overview I. Property to be Acquired - Property located within the District may be acquired by the HRA or City and is further described in this TIF Plan. 2. Relocation - Relocation services, to the extent required by law, are available pursuant to M.S., Chapter 117 and other relevant state and federal laws. 3. Upon approval of a developer's plan relating to the project and completion ofthe necessary legal requirements, the HRA or City may sell to a developer selected properties that it currently owns or may acquire within the District and/or may lease land or facilities to a developer. 4. The HRA or City may perform or provide for some or all necessary acquisition, Hastings Housing and Redevelopment Authority Tax Increment Financing Plan for Tax Increment Financing District No.4 2-1 construction, relocation, demolition, and required utilities, public street work, public walkways, and emergency vehicle access routes within the District. Subsection 2-5. Description of Property in the District and Property To Be Acquired The District encompasses all property and adjacent rights-of-way and abutting roadways identified by the parcels listed below. See the map in Appendix B for further information on the location of the District. Parcel~umbers* 19-32150-010-01 19-32150-084-01 19-32150-020-01 19-32150-085-01** 19-32150-030-01 19-32150-020-02 19-32150-040-01 19-32150-040-02 19-32150-041-01 19-32150-010-16 19-32150-070-01 19-32150-011-16 19-32150-083-01 19-32150-012-16 * The City will be removing the parcels from the Downtown Redevelopment TIF District (TIF District ~o. I), a pre-79 District, in order to create the District. ** This parcel was a railroad right-of-way that did not have a Pill when the pre-79 District was created. It has since been assigned the Pill listed. The HRA or City may acquire any parcel within the District including interior and adjacent rights of way. Any properties identified for acquisition will be acquired by the HRA or City only in order to accomplish one or more of the following: storm sewer improvements; provide land for needed public streets, utilities and facilities; carry out land acquisition, site improvements, clearance and/or development to accomplish the uses and objectives set forth in this plan. The HRA or City may acquire property by gift, dedication, condemnation or direct purchase from willing sellers in order to achieve the objectives of this TIF Plan. Such acquisitions will be undertaken only when there is assurance of funding to finance the acquisition and related costs. Subsection 2-6. Classification of the District The HRA and City, in determining the need to create a tax increment financing district in accordance with M.s., Sections 469.174 to 469.1799, as amended, inclusive, find that the District, to be established, is a redevelopment district pursuant to M.S., Section 469.174, Subd. JO(a)(1) as defined below: (a) "Redevelopment district" means a type of tax incrementfinancing district consisting of a project, or portions of a project, within which the authority finds by resolution that one or more of the following conditions, reasonably distributed throughout the district, exists: (1) parcels consisting of 70 percent of the area in the district are occupied by buildings, streets, utilities, paved or gravel parking lots or other similar structures and more than 50 percent of the buildings, not including outbuildings, are structurally substandard to a degree requiring substantial renovation or clearance; (2) The property consists of vacant, unused, underused, inappropriately used, or infrequently used rail yards, rail storage facilities or excessive or vacated railroad rights-of-way; Hastings Housing and Redevelopment Authority Tax Increment Financing Plan for Tax Increment Financing District No.4 2-2 (3) tank facilities, or property whose immediately previous use was for tank facilities, as defined in Section 115 C, Subd. 15, if the tank facility: (Ie) have or had a capacity of more than one million gallons; (k) are located adjacent to rail facilities; or (Ie) have been removed, or are unused, underused, inappropriately used or infrequently used; or (4) a qualifYing disaster area, as defined in Subd. lOb. (b) For purposes of this subdivision, "structurally substandard" shall mean containing defects in structural elements or a combination of deficiencies in essential utilities and facilities, light and ventilation,fire protection including adequate egress, layout and condition of interior partitions, or similar factors, which defects or deficiencies are of sufficient total significance to justifY substantial renovation or clearance. (c) A building is not structurally substandard ifit is in compliance with the building code applicable to new buildings or could be modified to satis'/y the building code at a cost of less than 15 percent of the cost of constructing a new structure of the same square footage and type on the site. The municipality may find that a building is not disqualified as structurally substandard under the preceding sentence on the basis of reasonably available evidence, such as the size, type, and age of the building, the average cost of plumbing, electrical, or structural repairs or other similar reliable evidence. The municipality may not make such a determination without an interior inspection of the property, but need not have an independent, expert appraisal prepared of the cost of repair and rehabilitation of the building. An interior inspection of the property is not required, if the municipality finds that (1) the municipality or authority is unable to gain access to the property afier using its best efforts to obtain permission from the party that owns or controls the property; and (2) the evidence otherwise supports a reasonable conclusion that the building is structurally substandard. (d) A parcel is deemed to be occupied by a structurally substandard building for purposes of the finding under paragraph (a) if all of the following conditions are met: (1) the parcel was occupied by a substandard building within three years of the filing of the request for certification of the parcel as part of the district with the county auditor; (2) the substandard building was demolished or removed by the authority or the demolition or removal was financed by the authority or was done by a developer under a development agreement with the authority; (3) the authority found by resolution before the demolition or removal that the parcel was occupied by a structurally substandard building and that afier demolition and clearance the authority intended to include the parcel within a district; and (4) upon filing the request for certification of the tax capacity of the parcel as part of a district, the authority notifies the county auditor that the original tax capacity of the parcel must be adjusted as provided by 3 469.177, subdivision 1, paragraph (f). (e) For purposes of this subdivision, a parcel is not occupied by buildings, streets, utilities, paved Hastings Housing and Redevelopment Authority Tax Increment Financing Plan for Tax Increment Financing District No.4 2-3 or gravel parking lots or other similar structures unless 15 percent of the area of the parcel contains buildings, streets, utilities, paved or gravel parking lots or other similar structures. (j) For districts consisting of two or more noncontiguous areas, each area must qualifY as a redevelopment district under paragraph (a) to be included in the district, and the entire area of the district must satisfY paragraph (a). In meeting the statutory criteria the BRA and City rely on the following facts and findings: o The District is a redevelopment district consisting of 14 parcels. o An inventory shows that parcels consisting of more than 70 percent of the area in the District are occupied by buildings, streets, utilities, paved or gravel parking lots or other similar structures. o An inspection of the buildings located within the District finds that more than 50 percent of the buildings are structurally substandard as defined in the TIF Act. (See Appendix F). Pursuant to M.S., Sections 469.176 Subd. 7, the District does not contain any parcel or part of a parcel that qualified under the provisions of MS., Sections 273.111 or 273.112 or Chapter 473Hfor taxes payable in any of the five calendar years before the filing of the request for certification of the District. Subsection 2-7. Duration of the District Pursuant toMS., Section 469.175, Subd. 1, and Section 469.176, Subd. 1, the duration of the District must be indicated within the TIF Plan. Pursuant to M.S., Section 469.176, Subd. 1b, the duration of the District will be 25 years afterreceipt ofthe first increment by the BRA or City (a total of26 years of tax increment). The date of receipt by the City of the first tax increment is expected to be 2007. Thus, it is estimated that the District, including any modifications of the TIF Plan for subsequent phases or other changes, would terminate after 2032, or when the TIF Plan is satisfied. If increment is received in 2008, the term of the District will be 2033. The BRA or City reserves the right to decertify the District prior to the legally required date. Subsection 2-8. Original Tax Capacity, Tax Rate and Estimated Captured Net Tax Capacity Valuellncrement and Notification of Prior Planned Improvements Pursuantto MS., Section 469.174, Subd. 7 and M.S., Section 469.177, Subd. 1, the Original NetTax Capacity (ONTC) as certified for the District will be based on the market values placed on the property by the assessor in 2004 for taxes payable 2005. Pursuant to M.S., Section 469.177, Subds. 1 and 2, the County Auditor shall certify in each year (beginning in the payment year 2007) the amount by which the original value has increased or decreased as a result of: I. Change in tax exempt status of property; 2. Reduction or enlargement of the geographic boundaries of the district; 3. Change due to adjustments, negotiated or court-ordered abatements; 4. Change in the use of the property and classification; 5. Change in state law governing class rates; or 6. Change in previously issued building permits. In any year in which the current Net Tax Capacity (NTC) value of the District declines below the ONTC, no value will be captured and no tax increment will be payable to the HRA or'City. Hastings Housing and Redevelopment Authority Tax Increment Financing Plan for Tax Increment Financing District No.4 2-4 The original local tax rate for the District will be the local tax rate for taxes payable 2005, assuming the request for certification is made before June 30, 2005. The ONTC and the Original Local Tax Rate for the District appear in the table on the following page. Pursuant to M.S., Section 469.174 Subd. 4 and M.S., Section 469.177, Subd. 1, 2, and 4, the estimated Captured Net Tax Capacity (CTC) of the District, within the Downtown Project Area, upon completion of the project, will annually approximate tax increment revenues as shown in the table below. The HRA and City request 100 percent of the available increase in tax capacity for repayment of its obligations and current expenditures, beginning in the tax year payable 2007. The Project Tax Capacity (PTC) listed is an estimate of values when the project is completed. Project Estimated Tax Capacity upon Completiou (pTC) $382,220 $8,121 $374,099 Original Estimated Net Tax Capacity (ONTC) Estimated Captured Tax Capacity (CTC) Original Local Tax Rate 1.06728 Estimated Pay 2005 Estimated Anuual Tax Increment(CTC x Local Tax Rate) $399,268 Percent Retained by the HRA 100% Pursuant to MS., Section 469.177, Subd. 4, the HRA shall, after a due and diligent search, accompany its request for certification to the County Auditor or its notice of the District enlargement pursuant to M.S., Section 469.175, Subd. 4, with a listing of all properties within the District or area of enlargement for which building permits have been issued during the eighteen (18) months immediately preceding approval of the TIF Plan by the municipality pursuant toMS., Section 469.175, Subd. 3. The County Auditor shall increase the original net tax capacity of the District by the net tax capacity of improvements for which a building permit was issued. The City has reviewed the area to be included in the District and determined that no building permits have been issued during the 18 months immediately preceding approval of the TIF Plan by the City. Subsection 2-9. Sources of Revenue/Bonded Indebtedness Public improvement costs, acquisition, relocation, utilities, parking facilities, streets and sidewalks, and site preparation costs and other costs outlined in the Uses of Funds will be financed primarily through the armual collection of tax increments. The HRA or City reserves the right to use other sources of revenue legally ap- plicable to the HRA or City and the TIF Plan, including, but not limited to, special assessments, general property taxes, state aid for road maintenance and construction, proceeds from the sale of land, other contributions from the developer and investment income, to pay for the estimated public costs. The HRA or City reserves the right to incur bonded indebtedness or other indebtedness as a result of the TIF Plan. As presently proposed, the project will be financed by a bond issue, pay-as-you-go note, and/or an interfund loan. Additional indebtedness may be required to finance other authorized activities. The total principal amount of bonded indebtedness, including a general obligation (GO) TIF bond, or other indebtedness related to the use oftax increment financing will not exceed $4,000,000 without a modification to the TIF Plan pursuant to applicable statutory requirements. It is estimated that $4,000,000 in interfund loans, transfers, pay-as-you-go notes, loans and/or bonded debt will be financed with tax increment revenues. Hastings Housing and Redevelopment Authority Tax Increment Financing Plan for Tax Increment Financing District No.4 2-5 This provision does not obligate the HRA or City to incur debt. The HRA or City will issue bonds or incur other debt only upon the determination that such action is in the best interest of the City. The HRA or City may also finance the activities to be undertaken pursuant to the TIF Plan through loans from funds of the HRA or City or to reimburse the developer on a "pay-as-you-go" basis for eligible costs paid for by a developer. The estimated sources of funds for the District are contained in the table below. SOURCES OF FUNDS TOTAL $10,158,738 $140,000 $10,408,738 Tax Increment Interest PROJECT REVENUES Subsection 2-10. Uses of Funds Currently under consideration for the District is a proposal to facilitate the redevelopment of the downtown area with mixed use development. The HRA and City have determined that it will be necessary to provide assistance to the project for certain costs. The HRA has studied the feasibility of the development or redevelopment of property in and around the District. To facilitate the establishment and development or redevelopment of the District, this TIF Plan authorizes the use of tax increment financing to pay for the cost of certain eligible expenses. The estimate of public costs and uses of funds associated with the District is outlined in the following table. PROJECT COSTS TOTAL TOTAL $1,500,000 $560,000 $750,000 $500,000 $750,000 $250,000 $5,082,864 $1,015,874 $10,408,738 USES OF FUNDS Land/Building Acquisition Site Improvements/Preparation Public Utilities Parking Facilities Streets and Sidewalks Other Public Improvements Interest Administrative Costs (up to 10%) The above budget is organized according to the Office of State Auditor (OSA) reporting forms. It is estimated that the cost of improvements, including administrative expenses which will be paid or financed with tax increments, will equal $10,408,738 as is presented in the budget above. Estimated costs associated with the District are subject to change among categories without a modification to this TIF Plan. The cost of all activities to be considered for tax increment financing will not exceed, without formal modification, the budget above pursuant to the applicable statutory requirements. Pursuant Hastings Housing and Redevelopment Authority Tax Increment Financing Plan for Tax Increment Financing District No.4 2-6 toM.S, Section 469.1763, Subd. 2, no more than 25 percent ofthe tax increment paid by property within the District will be spent on activities related to development or redevelopment outside of the District but within the boundaries of the Downtown Project Area, (including administrative costs, which are considered to be spent outside of the District) subject to the limitations as described in this TIF Plan. Subsection 2-11. Fiscal Disparities Election PursuanttoMS, Section 469.177, Subd. 3, the HRA or City may elect one of two methods to calculate fiscal disparities. If the calculations pursuant to MS., Section 469.177, Subd. 3, clause a, (outside the District) are followed, the following method of computation shall apply: (1) The original net tax capacity and the current net tax capacity shall be determined before the application ofthefiscal disparity provisions of Chapter 276A or 473F. Where the original net tax capacity is equal to or greater than the current net tax capacity, there is no captured net tax capacity and no tax increment determination. Where the original net tax capacity is less than the current net tax capacity, the difference between the original net tax capacity and the current net tax capacity is the captured net tax capacity. This amount less any portion thereof which the authority has designated, in its tax increment financing plan, to share with the local taxing districts is the retained captured net tax capacity of the authority. (2) The county auditor shall exclude the retained captured net tax capacity of the authority from the net tax capacity of the local taxing districts in determining local taxing district tax rates. The local tax rates so determined are to be extended against the retained captured net tax capacity of the authority as well as the net tax capacity of the local taxing districts. The tax generated by the extension of the lesser of (A) the local taxing district tax rates or (B) the original local tax rate to the retained captured net tax capacity of the authority is the tax increment of the authority. The lIRA will choose to calculate fiscal disparities by clause a. According to MS, Section 469.177, Subd. 3: (c) The method of computation of tax increment applied to a district pursuant to paragraph (a) or (b) shall remain the same for the duration of the district, except that the governing body may elect to change its election from the method of computation in paragraph (a) to the method in paragraph (b). Subsection 2-12. Business Subsidies Pursuant to M.S. Sections 116J.993, Subd. 3, the following forms of financial assistance are not considered a business subsidy: (I) A business subsidy ofless than $25,000; (2) Assistance that is generally available to all businesses or to a general class of similar businesses, such as a line of business, size, location, or similar general criteria; (3) Public improvements to buildings or lands owned by the state or local government that serve a public purpose and do not principally benefit a single business or defined group of businesses at the time the improvements are made; . (4) Redevelopment property polluted by contaminants as defined in M.S., Section 116J.552, Subd. 3; Hastings Housing and Redevelopment Authority Tax Increment Financing Plan for Tax Increment Financing District No.4 2-7 (5) Assistance provided for the sole purpose of renovating old or decaying building stock or bringing it up to code and assistance provided for designated historic preservation districts, provided that the assistance is equal to or less than 50% of the total cost; (6) Assistance to provide job readiness and training services if the sole purpose of the assistance is to provide those services; (7) Assistance for housing; (8) Assistance for pollution control or abatement, including assistance for a tax increment financing hazardous substance subdistrict as defined under M.S., Section 469.174, Subd. 23; (9) Assistance for energy conservation; (10) Tax reductions resulting from conformity with federal tax law; (II) Workers' compensation and unemployment compensation; (12) Benefits derived from regulation; (13) Indirect benefits derived from assistance to educational institutions; (14) Funds from bonds allocated under chapter 474A, bonds issued to refund outstanding bonds, and bonds issued for the benefit of an organization described in section 501 (c) (3) of the Internal Revenue Code of 1986, as amended through December 31, 1999; (15) Assistance for a collaboration between a Minnesota higher education institution and a business; (16) Assistance for a tax increment financing soils condition district as defined under M.S., Section 469.174, Subd. 19; (17) Redevelopment when the recipient's investment in the purchase of the site and in site preparation is 70 percent or more of the assessor's current year's estimated market value; (18) General changes in tax increment financing law and other general tax law changes of a principally technical nature. (19) Federal assistance until the assistance has been repaid to, and reinvested by, the state or local government agency; (20) Funds from dock and wharf bonds issued by a seaway port authority; (21) Business loans and loan guarantees of $75,000 or less; and (22) Federal loan funds provided through the United States Department of Commerce, Economic Development Administration. The HRA will comply with M.S., Section 116J.993 to 116J.994 to the extent the tax increment assistance under this TIF Plan does not fall under any of the above exemptions. Subsection 2-13. County Road Costs Pursuant to M.S., Section 469.175, Subd. la, the county board may require the HRA or City to pay for all or part of the cost of county road improvements if the proposed development to be assisted by tax increment will, in the judgement of the county, substantially increase the use of county roads requiring construction of road improvements or other road costs and if the road improvements are not scheduled within the next five years under a capital improvement plan or within five years under another county plan. If the county elects to use increments to improve county roads, it must notify the HRA or City within forty- five days of receipt of this TIF Plan. In the opinion of the HRA and City and consultants, the proposed development outlined in this TIF Plan will have little or no impact upon county roads, therefore the TIF Plan was not forwarded to the county 45 days prior to the public hearing. The HRA and City are aware that the county could claim that tax increment should be used for county roads, even after the public hearing. Hastings Housing and Redevelopment Authority Tax Increment Financing Plan for Tax Increment Financing District No.4 2-8 Subsection 2-14. Estimated Impact on Other Taxing Jurisdictions The estimated impact on other taxing jurisdictions assumes that the redevelopment contemplated by the TIF Plan would occur without the creation ofthe District. However, the HRA or City has detennined that such development or redevelopment would not occur "but for" tax increment financing and that, therefore, the fiscal impact on other taxing jurisdictions is $0. The estimated fiscal impact of the District would be as follows if the "but for" test was not met: IMPACT ON TAX BASE Dakota County City of Hastings Hastings ISD No. 200 Estimated 200412005 Total Net Tax Capacitv 336,919,486 14,747,116 24,911,969 Estimated Captured Tax Capacity (CTC) Upon Completion 374,099 374,099 374,099 Percent of CTC to Entitv Total 0.1110% 2.5368% 1.5017% IMPACT ON TAX RATES Dakota County City of Hastings Hastings ISD No. 200 Other (Special District) Total Estimated 2004/2005 Percent Potential Extension Rates of Total CTC Taxes 0.282700 26.49% 374,099 105,758 0.513720 48.13% 374,099 192,182 0.221210 20.73% 374,099 82,754 0.049650 4.65% 374.099 18.574 1.067280 100.00% 399,268 The estimates listed above display the captured tax capacity when all construction is completed. The tax rate used for calculations is the estimated 2004/Pay 2005 rate. The total net capacity for the entities listed above are based on estimated Pay 2005 figures. The District will be certified under the actual2004/Pay 2005 rates, which were unavailable at the time this TIF Plan was prepared. Subsection 2-15. Supporting Documentation Pursuant to M.S. Section 469.175 Subd 1. clause 7 the TIF Plan must contain identification and description of studies and analyses used to make the determination set forth in M.S. Section 469.175 Subd 3. clause (2) and the findings are required in the resolution approving the TIF district. Please see Appendix H for the list of reports and studies on file at the City that support the Authority's findings. Hastings Housing and Redevelopment Authority Tax Increment Financing Plan for Tax Increment Financing District No.4 2.9 Subsection 2-16. Definition of Tax Increment Revenues Pursuant to M.S., Section 469.174, Subd. 25, tax increment revenues derived from a tax increment financing district include all of the following potential revenue sources: I. Taxes paid by the captured net tax capacity, but excluding any excess taxes, as computed under M.S., Section 469.177; 2. The proceeds from the sale or lease of property, tangible or intangible, purchased by the Authority with tax increments; 3. Principal and interest received on loans or other advances made by the Authority with tax increments; and 4. Interest or other investment earnings on or from tax increments. Subsection 2-17. Modifications to the District In accordance withM.S., Section 469.175, Subd. 4, any: 1. Reduction or enlargement ofthe geographic area of the Downtown Project Area or the District, if the reduction does not meet the requirements of M.s., Section 469.175, Subd. 4(e); 2. Increase in amount of bonded indebtedness to be incurred; 3. A determination to capitalize interest on debt if that determination was not a part of the original TIF Plan, or to increase or decrease the amount of interest on the debt to be capitalized; 4. Increase in the portion of the captured net tax capacity to be retained by the HRA or City; 5. Increase in the estimate ofthe cost of the project, including administrative expenses, that will be paid or financed with tax increment from the District; or 6. Designation of additional property to be acquired by the HRA or City, shall be approved upon the notice and after the discussion, public hearing and findings required for approval of the original TIF Plan. Pursuant to M.S. Section 469.175 Subd. 4(j), the geographic area of the District may be reduced, but shall not be enlarged after five years following the date of certification of the original net tax capacity by the county auditor. If a redevelopment district is enlarged, the reasons and supporting facts for the determination that the addition to the district meets the criteria of M.S., Section 469.174, Subd. 10, paragraph (a), clauses (I) to (5), must be documented in writing and retained. The requirements of this paragraph do not apply if (I) the only modification is elimination of parcel(s) from the Downtown Project Area or the District and (2) (A) the current net tax capacity of the parcel(s) eliminated from the District equals or exceeds the net tax capacity of those parcel(s) in the District's original net tax capacity or (B) the HRA agrees that, notwithstandingM.S., Section 469.177, Subd. 1, the original nettax capacity will be reduced byno more than the current net tax capacity of the parcel(s) eliminated from the District. The HRA or City must notify the County Auditor of any modification that reduces or enlarges the geographic area of the Downtown Project Area or the District. Modifications to the District in the form of a budget modification or an expansion of the boundaries will be recorded in the TIF Plan. Hastings Housing and Redevelopment Authority Tax Increment Financing Plan for Tax Increment Financing District No.4 2-10 Subsection 2-18. Administrative Expenses In accordance withMS., Section 469.174, Subd. 14, administrative expenses means all expenditures ofthe HRA or City, other than: I. Amounts paid for the purchase of land; 2. Amounts paid to contractors or others providing materials and services, including architectural and engineering services, directly connected with the physical development of the real property in the proj ect; 3. Relocation benefits paid to or services provided for persons residing or businesses located in the proj ect; or 4. Amounts used to pay principal or interest on, fund a reserve for, or sell at a discount bonds issued pursuant to M.S., Section 469.178; or 5. Amounts used to pay other financial obligations to the extent those obligations were used to finance costs described in clauses (I) to (3). For districts for which the request for certification were made before August I, 1979, or after June 30, 1982, administrative expenses also include amounts paid for services provided by bond counsel, fiscal consultants, and planning or economic development consultants. Pursuant to M.s., Section 469.176, Subd. 3, tax increment may be used to pay any authorized and documented administrative expenses for the District up to but not to exceed 10 percent of the total estimated tax increment expenditures authorized by the TIF Plan or the total tax increments, as defined by M.S., Section 469.174, Subd. 25, clause (1), from the District, whichever is less. Pursuant to MS., Section 469.176, Subd. 4h, tax increments may be used to pay for the County's actual administrative expenses incurred in connection with the District. The county may require payment of those expenses by February 15 of the year following the year the expenses were incurred. Pursuant to MS., Section 469. 177, Subd. 11, the County Treasurer shall deduct an amount (currently .36 percent) of any increment distributed to the lIRA or City and the County Treasurer shall pay the amount deducted to the State Treasurer for deposit in the state general fund to be appropriated to the State Auditor for the cost of financial reporting of tax increment financing information and the cost of examining and auditing authorities' use of tax increment financing. This amount may be adjusted annually by the Commissioner of Revenue. Subsection 2-19. Limitation of Increment Pursuant to MS., Section 469.176, Subd. la, no tax increment shall be paid to the HRA or City for the District after three (3) years from the date of certification of the Original Net Tax Capacity value of the taxable property in the District by the County Auditor unless within the three (3) year period: (I) Bonds have been issued in aid ofthe project containing the District pursuantto M.S., Section 469.178, or any other law, except revenue bonds issued pursuant to M.S., Sections 469.152 to 469.165, or (2) The lIRA or City has acquired property within the District, or (3) The lIRA or City has constructed or caused to be constructed public improvements within the District. Hastings Housing and Redevelopment Authority Tax Increment Financing Plan for Tax Increment Financing District No.4 2-11 The bonds must be issued, or the HRA or City must acquire property or construct or cause public improvements to be constructed by approximately October, 2008 and report such actions to the County Auditor. The tax increment pledged to the payment of bonds and interest thereon may be discharged and the District may be terminated if sufficient funds have been irrevocably deposited in the debt service fund or other escrow account held in trust for all outstanding bonds to provide for the payment of the bonds at maturity or redemption date. Pursuant to MS., Section 469.176, Subd. 6: if, after four years from the date of certification of the original net tax capacity of the tax increment financing district pursuant to MS., Section 469.177, no demolition, rehabilitation or renovation of property or other site preparation, including qualified improvement of a street adjacent to a parcel but not installation of utility service including sewer or water systems, has been commenced on a parcel located within a tax increment financing district by the authority or by the owner of the parcel in accordance with the tax increment financing plan, no additional tax increment may be taken from that parcel and the original net tax capacity of that parcel shall be excluded from the original net tax capacity of the tax increment financing district. If the authority or the owner of the parcel subsequently commences demolition, rehabilitation or renovation or other site preparation on that parcel including qualified improvement of a street adjacent to that parcel, in accordance with the tax increment financing plan, the authority shall certifY to the county auditor that the activity has commenced and the county auditor shall certifY the net tax capacity thereof as most recently certified by the commissioner of revenue and add it to the original net tax capacity of the tax increment financing district. The county auditor must enforce the provisions of this subdivision. The authority must submit to the county auditor evidence that the required activity has taken place for each parcel in the district. The evidence for a parcel must be submitted by February 1 of the fifth year following the year in which the parcel was certified as included in the district. For purposes of this subdivision, qualified improvements of a street are limited to (1) construction or opening of a new street, (2) relocation of a street, and (3) substantial reconstruction or rebuilding of an existing street. The HRA or City or a property owner must improve parcels within the District by approximately October, 2009 and report such actions to the County Auditor. Subsection 2-20. Use of Tax Increment The HRA or City hereby determines that it will use 100 percent of the captured net tax capacity of taxable property located in the District for the following purposes: 1. To pay the principal of and interest on bonds issued to finance a project; 2. To finance, or otherwise pay public redevelopment costs of the Downtown Project Area pursuant to the MS., Sections 469.001 to 469.047; 3. To pay for project costs as identified in the budget set forth in the TIF Plan; 4. To finance, or otherwise pay for other purposes as provided in M.S., Section 469.176, Subd. 4; 5. To pay principal and interest on any loans, advances or other payments made to or on behalf of the HRA or City or for the benefit of the Downtown Project Area by a developer; 6. To finance or otherwise pay premiums and other costs for insurance or other security guaranteeing the payment when due of principal of and interest on bonds pursuant to the TIF Plan or pursuant to Hastings Housing and Redevelopment Authority Tax Increment Financing Plan for Tax Increment Financing District No.4 2.12 MS, Chapter 462C. MS, Sections 469.152 through 469.165, and/or MS, Sections 469.178; and 7. To accumulate or maintain a reserve securing the payment when due of the principal and interest on the tax increment bonds or bonds issued pursuant to M.s., Chapter 462C, M.s., Sections 469.152 through 469.165, and/or M.S., Sections 469.178. These revenues shall not be used to circumvent any levy limitations applicable to the City nor for other purposes prohibited by MS., Section 469.176, Subd. 4. Subsection 2-21. Excess Increments Excess increments, as defined inM.S, Section 469.176, Subd. 2, shall be used only to do one or more of the following: 1. Prepay any outstanding bonds; 2. Discharge the pledge of tax increment for any outstanding bonds; 3. Pay into an escrow account dedicated to the payment of any outstanding bonds; or 4. Return the excess to the County Auditor for redistribution to the respective taxing jurisdictions in proportion to their local tax rates. In addition, the HRA or City may, subject to the limitations set forth herein, choose to modify the TIF Plan in order to finance additional public costs in the Downtown Project Area or the District. Subsection 2-22. Requirements for Agreements with the Developer The HRA or City will review any proposal for private development to determine its conformance with the Redevelopment Plan and with applicable municipal ordinances and codes. To facilitate this effort, the following documents may be requested for review and approval: site plan, construction, mechanical, and electrical system drawings, landscaping plan, grading and storm drainage plan, signage system plan, and any other drawings or narrative deemed necessary by the HRA or City to demonstrate the conformance of the development with City plans and ordinances. The HRA or City may also use the Agreements to address other issues related to the development. Pursuant to MS., Section 469.176, Subd. 5, no more than 25 percent, by acreage, of the property to be acquired in the District as set forth in the TIF Plan shall at any time be owned by the HRA or City as a result of acquisition with the proceeds of bonds issued pursuant to M.S., Section 469.178 to which tax increments from property acquired is pledged, unless prior to acquisition in excess of25 percent of the acreage, the HRA or City concluded an agreement for the development or redevelopment of the property acquired and which provides recourse for the HRA or City should the development or redevelopment not be completed. Subsection 2-23. Assessment Agreements Pursuant to MS., Section 469.177, Subd. 8, the HRA or City may enter into a written assessment agreement in recordable form with the developer of property within the District which establishes a minimum market value of the land and completed improvements for the duration of the District. The assessment agreement shall be presented to the County Assessor who shall review the plans and specifications for the improvements to be constructed, review the market value previously assigned to the land upon which the improvements are to be constructed and, so long as the minimum market value contained in the assessment agreement appears, in the judgment of the assessor, to be a reasonable estimate, the County Assessor shall also certify the minimum market value agreement. . Hastings Housing and Redevelopment Authority Tax Increment Financing Plan for Tax Increment Financing Disbict No.4 2-13 Subsection 2-24. Administration of the District Administration of the District will be handled by the BRA Director. Subsection 2-25. Annual Disclosure Requirements Pursuant to M.S., Section 469.175, Subd. 5, 6, and 6b the HRA or City must undertake financial reporting for all tax increment financing districts to the Office ofthe State Auditor, County Board, County Auditor and School Board on or before August I of each year. M.S., Section 469.175, Subd. 5 also provides that an annual statement shall be published in a newspaper of general circulation in the City on or before August 15. If the City fails to make a disclosure or submit a report containing the information required by M.S., Section 469.175 Subd. 5 and Subd. 6, the OSA will direct the County Auditor to withhold the distribution of tax increment from the District. Subsection 2-26. Reasonable Expectations As required by the TIF Act, in establishing the District, the determination has been made that the anticipated development would not reasonably be expected to occur solely through private investment within the reasonably foreseeable future and that the increased market value of the site that could reasonably be expected to occur without the use of tax increment financing would be less than the increase in the market value estimated to result from the proposed development after subtracting the present value of the projected tax increments for the maximum duration of the District permitted by the TIF Plan. In making said determination, reliance has been placed upon written representation made by the developer to such effects and upon HRA and City staff awareness of the feasibility of developing the project site. A comparative analysis of estimated market values both with and without establisInnent of the District and the use of tax increments has been performed as described above. Such analysis is included with the cashflow in Appendix D, and indicates that the increase in estimated market value of the proposed development (less the indicated subtractions) exceeds the estimated market value of the site absent the establisInnent of the District and the use of tax increments. Subsection 2-27. Other Limitations on the Use of Tax Increment 1. General Limitations. All revenue derived from tax increment shall be used in accordance with the TIF Plan. The revenues shall be used to finance, or otherwise pay public redevelopment costs of the Downtown Project Area pursuant to the M.S., Sections 469.001 to 469.047. Tax increments may not be used to circumvent existing levy limit law. No tax increment may be used for the acquisition, construction, renovation, operation, or maintenance of a building to be used primarily and regularly for conducting the business of a municipality, county, school district, or any other local unit of government or the state or federal government. This provision does not prohibit the use of revenues derived from tax increments for the construction or renovation of a parking structure. 2. Pooling Limitations. At least 75 percent of tax increments from the District must be expended on activities in the District or to pay bonds, to the extent that the proceeds of the bonds were used to finance activities within said district or to pay, or secure payment of, debt service on credit enhanced bonds. Not more than 25 percent of said tax increments may be expended, through a development fund or otherwise, on activities outside ofthe District except to pay, or secure payment of, debt service on credit enhanced bonds. For purposes of applying this restriction, all administrative expenses must be treated as if they were solely for activities outside of the District. Hastings Housing and Redevelopment Authority Tax Increment Financing Plan for Tax Increment Financing District No.4 2-14 3. Five Year Limitation on Commitment of Tax Increments. Tax increments derived from the District shall be deemed to have satisfied the 75 percent test set forth in paragraph (2) above only if the five year rule set forth in MS., Section 469.1763, Subd. 3, has been satisfied; and beginning with the sixth year following certification of the District, 75 percent of said tax increments that remain after expenditures permitted under said five year rule must be used only to pay previously committed expenditures or credit enhanced bonds as more fully set forth inMS., Section 469.1763, Subd. 5. 4. RedeveloDment District. At least 90 percent of the revenues derived from tax increment from a redevelopment district must be used to finance the cost of correcting conditions that allow designation of redevelopment and renewal and renovation districts under M.S., Section 469.176 Subd. 4j. These costs include, but are not limited to, acquiring properties containing structurally substandard buildings or improvements or hazardous substances, pollution, or contaminants, acquiring adj acent parcels necessary to provide a site of sufficient size to permit development, demolition and rehabilitation of structures, clearing of the land, the removal of hazardous substances or remediation necessary for development of the land, and installation of utilities, roads, sidewalks, and parking facilities for the site. The allocated administrative expenses of the HRA or City, including the cost of preparation ofthe development action response plan, may be included in the qualifying costs. Subsection 2-28. Summary The Hastings HRA is establishing the District to preserve and enhance the tax base, redevelop substandard areas, and provide employment opportunities in the City. The TIF Plan for the District was prepared by Ehlers & Associates, Inc., 3060 CentrePointe Drive, Roseville, Minnesota 55113, telephone (651) 697-8500. Hastings Housing and Redevelopment Authority Tax Increment Financing Plan for Tax Increment Financing District No.4 2-15 APPENDIX A PROJECT DESCRIPTION The district currently consists of 14 parcels ofland and adjacent and internal rights-of-way. The District is being created to facilitate the redevelopment ofthe historic downtown area with a multi-phase and multi-use redevelopment. Contracts have not been entered into at the time of preparation of this TIF Plan, but the first phase of development is likely to occur in 2005. This TIF Plan is expected to achieve many of the objectives outlined in the Redevelopment Plan for the Downtown Project Area. Specifically, the TIF Plan anticipates the following development, when ultimately built out. Phase I, to be developed by Sherman Associates beginning in 2005, will include: . A 5,000 sq. foot restaurant and a 5,000 sq. foot banquet facility along the riverfront . Approximately 50 owner-occupied homes constructed io a stand-alone building and in a vertical mixed use over approximately 5,000 sq. feet of retail/office space. . Public improvements such as streetscaping and walkways, improved utilities, and improved storm water collection. Future phases of development are anticipated to include: . Over 50 units of housiog. Some of these units may be stand-alone buildings of either rental or owner-occupied units, and some of the units may be constructed in a vertical mixed use of housing over retail/office. The number of units and square footages are based upon developer proposals and market study analyses known to the lIRA and City at this time. The HRA and City and developer(s) will continue to assess development oflater phases of the project to determine appropriate and feasible land uses and densities. The TIF Plan is intended to present budgets and development potential as not-to-exceed estimates only. It is possible that the actual development over the next five to ten years may be only 75% or less of the totals presented in the TIF Plan. Much of the development schedule will depend upon factors outside of the HRA and City's control, such as the demand for restaurant and retail facilities, soil conditions, environmental remediation, timely action by developers who own property within the District, and interest rates. The HRA and City are authorized under the TIF Plan to issue various types of debt to enable redevelopment to occur. The actual amount of debt will depend upon future proposals and the need for TIF. Each development budget will be scrutinized by the lIRA, staff, and consultants for the demonstrated amount of gap created by eligible costs of acquisition, demolition, environmental remediation, and site improvements. The activities contemplated in the Modification to the Redevelopment Plan and the TIF Plan do not preclude the undertaking of other qualified development or redevelopment activities. These activities are anticipated to occur over the life of the Downtown Project Area and the District. APPENDIX A-I APPENDIX B MAP OF THE HASTINGS DOWNTOWN REDEVELOPMENT AREA (DOWNTOWN PROJECT AREA) AND TAX INCREMENT FINANCING DISTRICT NO.4 APPENDIX I I ~ crr------ _ _- OJ! rii 2NDSTE I I ~ -~_~~~nrll ! []II1YIi~EImtJJ~ ' n ~Lr~ ~D!~~ Mm D~ 5TH 5T E ~~[MJ~ ~.~~~ 4 TAX INCREMENT FINANCING DISTRICT NO.4 The Hastings Downtown Redevelopment Area ("Downtown Project Area") City of Hastings Dakota County, Minnesota Legend <:> __ft"'....,_ ,\~ w"'........... --. .. w.. N W*E s Map Date: December 15, 2004 Site Locatiou B-1 APPENDIX C DESCRIPTION OF PROPERTY TO BE INCLUDED IN THE DISTRICT The District encompasses all property and adjacent rights-of-way and abutting roadways identified by the parcels listed below. Parcel Nurnbers* 19-32150-010-01 19-32150-020-01 19-32150-030-01 19-32150-040-01 19-32150-041-01 19-32150-070-01 19-32150-083-01 19-32150-084-01 19-32150-085-01 ** 19-32150-020-02 19-32150-040-02 19-32150-010-16 19-32150-011-16 19-32150-012-16 * The City will be removing the parcels from the Downtown Redevelopment TIP District (TIP District No.1), a pre-79 District, in order to create the District. This parcel was a railroad right-of-way that did not have a PID when the pre-79 District was created. It has since been assigned the PID listed. ** APPENDIX C-l APPENDIX D ESTIMATED CASH FLOW FOR THE DISTRICT APPENDIX D-l 1/2712005 . EHLERS Page1of2 I AISOCIAHllftC Proposed TIF District No.4 CITY OF HASTINGS Mixed Use Redeveloment Blocks 1, North Half of 2, and 16 _",,_1[- District County Dlstrlcl I Inflation Rate-Eyery_ Years Pay-As-You-Go Intereat Rate: Note Issued Date (Present Value Date): Local Tax Rate Fiscal Disparities Election (A -Inside or B outside) Yeer District was certified Assumes First Tax Increment For District Year District was Modified Deyelopmentlocatedinmodifiedarea Assumes First Tax InCfement For Dey Years of Tax Increment Assumes Last Year of Tax Increment Fiscal Disparities Ratio Fiscal Disparities Metro Wide Tax Rate Local Tax Rate-Current State Wide Property Tax Rate (Used for total taxee) Market Value Tax Rate (used for total taxes) Commercial Industrial Class Rate First 150,000 Over 150,000 Rental Class Rate Residential Class R~ . Under $500,000 Over $500,000 .....'-- f 0.00% 6.5000% NIA 106.72800% Proposed 2005 B 200' 2007 NIA NIA 2007 26 2032 Pay20N 0.0000% Pay 20N 137.1070% Pay2004 106.7280% Proposed 2005 54.1090% Pay 2004 0.2024% Pay 2004 1.5%-2.0% 1.50% 2.00% 1.25% 1.00% 1.25% Pay 2005 Pay 2005 Pay 2005 Clas. Rate After u.. Property Total Cla.s Original After Conversion D... See Note 2\ PID Owner Block MarketValua Rata TI)( C~nacltu ConversIon Tax Canacltv Pa""bla Restaurant 19.]21!0-{I10-{IL ,~ 1 114,600 1.5%-2.0% 1,719 2005 Condos 19-121!O.(l20.(lL ,~ 1 10,600 1.00% 106 2005 Condos 19']2]~O.(l30-{1l ,~ 1 107,000 1.00% 1,070 2005 Condos \9-121~O.(l4O.(Il ,~ 1 29,500 1.00% 295 2005 Condos L!H21!0.(I4I.(11 ,~ 1 24,900 1.00% 249 2005 C,,,,.,,, L9-)2L'0-{I70.(I1 ,~ 1 3,000 1.00% 30 200' Retail 19-]215G-OS).(I1 ,~ 1 125,400 1.5%-2.0% 1,881 200' Condos 19-32UO-{l~.(I1 ,~ 1 19,500 1.00% 195 200' Condos 19.]2UO-{lB,.(I\ ,~ 1 6,200 1.00% 62 2005 Condos 19-321'0.(120.(12 ,~ 2 30,500 1.00% 305 2005 Condos ]9.]2]!O.Q.!0-{I2 - 2 220,900 1.00% 2,209 2005 Parking 19-321S0.(llo.L6 ,~ " 42,900 exempt 0 200' Parking L9-)21SO-{lII.L6 ,~ " 85,800 exempt 0 200' Parking L9-J2L'0-{I12.16 ,~- " 129,500 exempt 0 200' Total. 950,300 8,121 Total MarkatYalue As_sad MY Total As..ssors Cia.. New Yaar D... Staal U.. Sa. FtJUnlts 80. Ft.fUnits Sq. FtJUnlts Taxe. MY .... TaxCanAci~ Consuuded Pavabla Block 1 Condos 28 $355,750 126,460 9,960,000 1.00% 99.600 2005 2007 Block 1 RestJParldng 102,599 3,036,000 1.5%-2.0% 59,970 2007 200. BIock1 Reta~ 5,400 $125 21,873 675,000 1.5%-2.0% 12,750 200' 2007 Block 1 Condos 22 $245,000 68,436 5,390,000 1.00% 53,900 2006 2006 B1ock16 Park! 0 0 0 200' 2007 Note: 1. Asussed value ia based on developers ntimates. 2. land will be raplatted. Tax capacity rata used in base tlX capacity projection Is eslimatad according to approximate location of new projects. Total Local Fiscal Local Fiscal Stata-wJde Local Fiscal State-wlda Market U.. T.. T.. Disparitl.. T.. Dlsperlti.. Property Taxa. Di.paritles Property Value Tot81 Capaeity Capacitv TaxCap.clty Rote Tax Rate Tax Rata Taxa. Tpas Taxaa Tax.. Condos 99,600 99,600 0 1.06728 1.37107 0.54109 106,301 0 0 2Q,159 126,460 Relit/Parking 59,970 59,970 0 1.06728 1.37107 0.54109 64,005 0 32,449 6,145 102,599 Retail 12,750 12,750 D 1.06728 1.31107 0.54109 13,608 0 6,899 1,366 21,873 Condos 53,900 53,900 D 1.06728 1.37107 0.54109 57,526 0 0 10,909 68.:'3~. Parkin 0 0 0 1.06728 1.37107 0.54109 0 0 0 0 0 TOTAL 382,220 382,220 0 407,938 0 39,348 10,154 517,438 Nota: 1. Tax Increment distrk:t captures a portion of thalocal taxes. PreI*Wd by E~ Shennan TF Run 1.5.Of 1/27/2005 Page2of2 8 EHLERS ......,....,... CITY OF HASTINGS BLOCKS 1, NORTH HALF OF 2, AND 16 Base Projec1 FI_I Captured SemI-Annual Stale Admin. Semi-Annual Semi-Annual PAYMENT DATE PERIOD BEGINNING Tn Tn DI.parlll.. Tn Gross Tax Auditor Net Tax Present PERIOD ENDING y~. Mth. y,. Ca':'~~I'" Ca':'~ci'" Reduellon Ca':'~~i'" Increment 0.36% 10.00% Increment Value y~. Mth. y,. 0.0 08-01 2005 8.121 8,121 Present Value Date 8-1-05 0 0 0 0 0 0.0 02-01 2006 0.0 02.01 2006 8,121 6,121 0 0 0 0 0 0 0 0.0 08-01 2006 0.0 08-01 2006 8,121 8,121 0 0 0 0 0 0 0 0.0 02-01 2007 0.0 02.{)1 2007 8,121 268,350 0 260,229 138,869 (500) (13,837) 124,532 109,577 0.5 08'{)1 2007 0.5 08-01 2007 8,121 268,350 0 260,229 138,869 (500) (13,837) 124,532 215,705 1.0 02'{)1 200' 1.0 02-01 2008 8,121 322,250 0 314,129 167,632 (603) (16,703) 150,325 339,782 1.5 08-01 2008 1.5 08-01 200B 8,121 322,250 0 314,129 167,632 (603) (16,703) 150,325 459,954 2.0 02.01 200' 2.0 02-01 200' 8,121 382,220 0 374,099 199,634 {719} (19,892) 179,024 598,563 2.5 08-01 2009 2.5 08-01 200' 8,121 382,220 0 374,099 199,634 (719) (19,892) 179,024 732,809 3.0 02-01 2010 3.0 02-01 2010 8,121 382,220 0 374,099 199,634 (719) (19,892) 179,024 862,829 3.5 08-01 2010 3.5 06-01 2010 8,121 382,220 0 374,099 199,634 (719) (19,892) 179,024 986,756 4.0 02-01 2011 4.0 02-01 2011 8.121 382.220 0 374,099 199,634 {719} (19,892) 179.024 1,110,720 4.5 08-01 2011 4.5 08.01 2011 8.121 382,220 0 374,099 199,634 (719) (19,892) 179,024 1,228,645 5.0 02-01 2012 5.0 02-01 2012 8,121 382,220 0 374,099 199,634 (719) (19,892) 179,024 1,343,251 5.5 08-01 2012 S.S 08-01 2012 8,121 382,220 0 374,099 199,634 (719) (19,892) 179,024 1,454,056 S.O 02-01 2013 6.0 02-01 2013 8,121 362,220 0 374,099 199,634 (719) (19,692) 179,024 1,561,374 6.S 06-01 2013 6.5 08-01 2013 8,121 382,220 0 374,099 199,634 (719) (19,892) 179,024 1,665,313 7.0 02-01 2014 7.0 02-01 2014 8,121 382,220 0 374,099 199,634 (719) (19,892) 179,024 1,765,981 7.5 08.{)1 2014 7.5 08-01 2014 8,121 382,220 0 374,099 199,634 (719) (19,892) 179,024 1,663,480 B.O 02'{)1 2015 B.O 02-01 2015 8,121 382,220 0 374,099 199,634 (719) (19,892) 179,024 1,957,910 B.5 08.{)1 2015 B.S 08-01 2015 8,121 382,220 0 374,099 199,634 (719) (19,892) 179,024 2,049,367 '.0 02-01 2016 9.0 02-01 2015 8,121 382,220 0 374,099 199,634 (719) (19,892) 179,024 2,137,946 9.S 08-01 2016 9.S 08-01 2015 8,121 382,220 0 374,099 199.634 (719) (19,892) 179,024 2,223,737 10.0 02-01 2017 to.O 02-01 2017 6,121 382,220 0 374,099 199,634 (719) {19,892) 179,024 2,306,827 10.5 08-01 2017 10.5 08-01 2017 8,121 382,220 0 374,099 199,634 (719) (19,892) 179,024 2,367,302 11.0 02.01 2015 11.0 02..()1 2018 8,121 382,220 0 374,099 199,634 (719) (19,892) 179,024 2,465,243 11.5 08-01 2015 11.5 08-01 2016 6,121 362,220 0 374,099 199,634 (719) (19,692) 179,024 2,540,731 12.0 02-01 2019 12.0 02..()1 2019 8,121 382,220 0 374,099 199,634 (719) (19,892) 179,024 2,613,844 12.5 06-01 2019 12.5 08-01 2019 8,121 382,220 0 314,099 199,634 {719} (19,892) 179,024 2,664,654 13.0 02-01 2020 13.0 02..()1 2020 8,121 382,220 0 374.099 199,634 (719) (19,892) 179,024 2,753,236 13.5 Oa.01 2020 13.5 08-01 2020 8,121 382,220 0 374,099 199,634 (719) (19,892) 179,024 2,819,659 14.0 02-01 2021 14.0 02..()1 2021 8,121 362,220 0 374,099 199,634 (119) (19,892) 179,024 2,883,992 14.5 08-01 2021 14.5 0a.01 2021 8,121 382,220 0 374,099 199,634 (719) (19,892) 179,024 2,946,299 15.0 02..()1 2022 15.0 02-01 2022 8,121 362,220 0 374,099 199,634 (719) (19,892) 179,024 3,006,645 15.5 08'{)1 2022 15.5 08-01 2022 8,121 382,220 0 374,099 199,634 (719) (19,892) 179,024 3,065,092 16.0 02-01 2023 16.0 02-01 2023 8,121 382,220 0 374,099 199,634 (719) (19,892) 119,024 3,121,699 16.5 08'{)1 2023 16.5 08-01 2023 8,121 382,220 0 374,099 199,634 (719) (19,892) 179,024 3,176,524 17.0 02.01 2024 17.0 02-01 2024 8,121 382,220 0 374,099 199,634 (719) (19,892) 179,024 3,229,623 17.5 08.{)1 2024 17.5 0a.01 2024 8,121 382,220 0 374,099 199,634 (719) (19,892) 179,024 3,281,051 18.0 02-01 2025 18.0 02.01 2025 8,121 382,220 0 374,099 199,634 (119) (19,892) 179,024 3,330,860 18.5 08-01 2025 18.5 Oa.01 2025 8,121 382,220 0 374,099 199,634 (719) (19,892) 179,024 3,379,101 19.0 02-01 2026 19.0 02.01 202S 8,121 382,220 0 374,099 199,634 (719) (19,892) 179,024 3.425,824 19.5 0a.01 2025 19.5 08-01 2026 8,121 382,220 0 374,099 199,634 (719) (19,892) 179,024 3.471,078 20.0 02.01 2027 20.0 02-01 2027 8,121 382,220 0 374,099 199,834 (719) (t9,892) 179,024 3,514,904 20.5 06-01 2027 2O.S 08-01 2027 8,121 382,220 0 374,099 199,634 (719) (19,892) 179,024 3,557,352 21.0 02-01 2028 21.0 02.01 2025 8,121 382,220 0 374,099 199,634 {719} (19,892) 179,024 3,598,464 21.5 08-01 2028 21.5 08-01 2025 8,121 382,220 0 314,099 199,634 (719) (19,892) 179,024 3,638,282 22.0 02-01 2029 22.0 02'{)1 2029 8,121 382,220 0 374.099 199,634 (719) (19,892) 179,024 3,676,846 22.5 08-01 2029 22.5 08-01 2029 8,121 382,220 0 374,099 199,634 (719) (19,892) 179,024 3,714,197 23.0 02-01 2030 23.0 02-01 2030 8,121 382,220 0 374,099 199,634 (719) (19,892) 179,024 3,750,372 23.5 08'{)1 2030 23.5 08-01 2030 8,121 382,220 0 374,099 199,634 (719) (19,892) 179,024 3,785,408 24.0 02'{)1 2031 24.0 02'{)1 2031 8,121 382,220 0 374,099 199,634 (119) (19,892) 179,024 3,819,342 24.5 08-01 2031 24.5 08-01 2031 8,121 382,220 0 374,099 199,634 (719) (19,892) 179,024 3,852,207 25.0 02-01 2032 25.0 02-01 2032 8,121 382,220 0 374,099 199,634 ~;: :: ~~9,89~~ 179,024 3,884,038 25.5 08-01 2032 25.S Oa.01 2032 8121 382,220 0 374,099 199,634 719 19892 179024 3914861 25.0 02-01 2033 Totals 10195442 36704 1015874 9142865 3914867 NOTES: 1. State Audilor payment Is based upon 1st half, pay 2004 actual and may increase over term of district 2. TIF run does not reflect potentiaL reduction In Market Value Homestead Credit 3. Amount of Increment will vary depending upon merket value, tax rate., class rates, construction schedule and inflation on Market Value. 4, Inflation on tax rates cannot be captured. 5. TIF does nol capture state wide property taxa. or market value property taxes 6. Fiscal disparity contribution Is made from outside the tax increment district, P~byEhIert ShermanTIFRun1.5.04 APPENDIX E MINNESOTA BUSINESS ASSISTANCE FORM (MINNESOTA DEPARTMENT OF EMPLOYMENT AND ECONOMIC DEVELOPMENT) APPENDIX E-l Please fill in date agreement signed (same as question 21) Minnesota Business Assistance Form . The Minnesota Business Assistance Fonn (MBAF) is used to report each business subsidy and financial assistance agreement signed from AUL'ust 1.1999 throuL'h December 31. 2003 unless goals have been achieved and reported in a MBAF per Minn. Stat. ~116J.993 to ~116J.995. . The following government agencies must submit a MBAF: 1) any local government/agency that signed a business subsidy agreement since January 1, 1999, or represents a population of more than 2,500; 2) all state government agencies authorized to provide business subsidies. . If a local or state government agency that is required to report has not done so by Aprill, DEED will mail a warning. If it fails to report by June 1, it may not award any business subsidies until a report has been filed. . Questions? Can (651) 296-0580. Information on where to mail or fax your completed MBAF(s) is on page 4. Section 1 Grantor Information 1. Name of grantor (funding entity) 2. Name of person completing this form 3. Street address 4. City 5. ZIP code 6. County 7. Phone number 8. Fax number 9. E-mail address 10. Please indicate who in your organization should receive the MBAF if different trom the person in Question 2. NamefTitle Phone number Street address City ZIP code II. Classification of grantor (Mark one. If grantor is entity 12. Has your organization held a public hearing on and created by gov 't agency, please indicate affiliation. For adopted criteria for awarding business subsidies in example, a city EDA would check "City government. 'j compliance with Minn. Stat. ~ll6J.994? (Mark one.) o City government o Yes, in 2004 (attach criteria) DYes, in 2004 but have not yet adopted criteria o County government DYes, prior to 2004 o Regional government flYes: Hearing Date:_ Year Criteria Submitted: o State government ONo o Other (please specify.) o Other (Please attach explanation.) 13. Has your organization signed any agreements to award a business subsidy or financial assistance from August I, 1999 through December 31, 2003 unless goals have been achieved and reported in a previous filed MBAF? (Mark one.) o Yes (Complete the remainder oftheform unless goals have been achieved and o No ~tOD here go to section 5 on page 4.) reported in a previously filed MBAF per Minn. Srat. 91/6.1. 993 and 9//6J.994.) Section 2 Recinient Information 14. Name of business or organization 15. Address where business subsidy or fmancial assistance receiving subsidy or financial assistance will be used Street address City State ZIP code 16. Does the recipient have a parent corporation? (Mark one.) DYes (Indicate name and address of parent corporation below. If more than one, indicate ultimate owner.) ONo Name of parent corporation Street address City State ZIP code Minnesota Business Assistance Form (1/14/04) Page I of4 Dept. of Employment & Economic Development 17. Industry of recipient's facility (Mark one.): o Manufacturing o Services o Finance, Insurance, Real Estate o Retail Trade o Wholesale Trade o Construction o Other (please specify) 18. Did the recipient relocate as a result of signing this agreement? (Mark one.) o Yes (Indicate city and state of previous address and reason recipient did not complete this project at that address.) o No (Go to Question 19.) City/State of previous address Reason project not completed at previous address 19. Would the recipient have remained in previous location or relocated elsewhere ifnot awarded this business subsidy or financial assistance? (Mark one.) o Remained at previous location o Relocated to different Minnesota location o Relocated outside Minnesota s 3 A t I ~ t' echon \'Q:reemen norma Ion 20. Total dollar value of business subsidy or financial 21. Date agreement signed (In addition to the agreement assistance (Please separaJe value by type in Questions 24 date, indicate any dates the agreement was amended.) and 25.) 22. Benefit date (Indicate the date the recipient will benefitfrom the business subsidy or financial assistance. For example, indicate the date improvements were finished, equipment was placed into service, or the recipient occupied the property, whichever is earlier.) 23. Does the agreement provide a business subsidy or one of the four types of financial assistance (see Question 25) required to be reported? (Mark one.) o business subsidy o financial assistance 24. If the agreement provided a business subsidy, please 25. If the assistance was one of the four types of financial indicate the type(s) and lolal dollar value for eaeb type. assistance, please indicate the type(s). o not applicable, agreement provided financial assistance o not applicable, agreement provided a business subsidy o loan (only principal) $ o assistance for property polluted $ o grant (i.e., forgivable loan) $ by contaminants o tax abatement $ o assistance for renovating building $ o TIF or other tax reduction or deferral $ stock or bringing it up to code, and o guarantee of payment $ assistance provided for designated o contribution of property or infrastructure $ historic preservation districts, when o preferential use of governmental facilities $ 50% or less of total cost o land contribution $ o assistance for pollution control or $ o other (Specify subsidy type.) $ abatement o assistance for a TIF soils condition district $ 26. If the assistance included tax increment financing. please 27. Are any other grantors providing a business subsidy or indicate the type afTIF district? (Mark one.) financial assistance to the same project? (Mark one.) o not applicable, assistance was not in the fonn ofTIF o Yes (Specify each grantor and the value of their assistance below; attach an additional sheet if necessary.) o redevelopment o renewal and renovation ONo o soils condition o economic development Granlor(S) and value of the agreemenl(s): o mined underground space o hazardous substance subdistrict Grantor Value ($) Grantor . Value ($) Minnesota Business Assistance Fonn (1/14/04) Page2of4 Dept. of Employment & Economic Development Section 4 Goals and Pnblic Purpose Identified in the A"reement 28. Minn. Stat. 9116J.994 requires that business subsidy and financial assistance agreements state a public purpose. Which of the following public purposes were stated in the agreement? (Mark all that apply.) o Enhancing economic diversity o Increasing tax base (cannot be only purpose) D Creating high-qnality joh growth D Other (please specify) o Job retention o Stabilizing the community 29. Indicate whether the agreement included the following types of goals, and whether the recipient had attained those goals at the time of this report. (Fill in the boxes and attainment daters) for each goal.) Goals Target attainment All goals established? dates (month & year) attained? A) Specific wage and job goals to be attained within 2 years DYes DNo DYes DNo B) Other job-creation and/or retention goals DYes DNo DYes DNo C) Other wage goals DYes DNo DYes DNo D) Other goals other than wage and job goals DVes DNo DYes DNo (Please attach descriptions of goals and progress toward attainment if not documented in Questions 30 and 31.) 30. For each of the following wage categories, indicate the job creation and/or retention goals stated in the agreement and the average hourly value of any employer-provided health insurance goals for those jobs. (Onlv indicate job creation goals injUll-time equivalents if you are unable to separate goals by full- and part-time positions.) Full-time Part-timeJ FTE ~ ifgoals not Hourly Wage Job SeasonaVIemp. stated as FT/PT) Job Retention Hourly Value of (excluding benefits) Creation Job Creation Job Creation Health Insurance no hourly wage.-Ievel goal - - - - '- less than $7.00 - - - - '- $7.00 to $8.99 - - - - '- $9.00 to $10.99 - - - - '- $11.00 to $12.99 - - - - '- $13.00 to $14.99 - - - - '- $15.00 and higher - - - - '- 3!. For each of the following wage categories, indicate the number of adualjobs created and/or retained since the benefit date and the actual hourly value of any employer-provided health insurance for those jobs. (Onlv indicate job creation in jUll-time equivalents if you are unable to separate job creation into jUl/- and part-time positions.) Full-time Part-timeJ FTE (.!!!!.!I if unable to Hourly Wage Job SeasonaVTemp. separate FfIPT) Job Retention Hourly Value of (excluding benefits) Creation Job Creation Job Creation Health Insurance less than $7,00 - - - - '- $7.00 to $8.99 - - - - '- $9.00 to $10.99 - - - - . - $1 1.00 10$t2.99 - - - - '- $13.00 to $14.99 - - - - '- $15.00 and higher - - - - '- 32. Has the recipient achieved al120als (see Questions 29, 30 and 31) and fulfilled all oblie:ations stipulated in the agreement? (Mark one.) DYes DNo Minnesota Business Assistance Form (1/14/04) Page 3 of4 Dept. of Employment & Economic Development Section 5 Recipients Failing to Fulfill Obligations (Do not complete this section if you completed it on another MBAF submitted to DEED.) 33. During the period January 1,2003 through December 31, 2003, did your organization have any recipients who failed to report as required by Minn. Stat. !116J.993 and !1l6J.994? (Mark one.) o Yes (Indicate the name of each recipientfailing to report and the value o/subsidy or financial assistance awarded to that recipient. Attach additional pages ifnecessary.) DNo Name ofrecipient Type of subsidy or assistance (See Questions 24 and 25.) Value of subsidy or assistance 34. Did your organization have any recipients who failed to achieve any goals or fulfill any other obligations under an agreement signed on or after August 1, 1999, that were required to be fulfilled by the time of this report? (Mark one.) DYes (Complete the remainder of this section.) o No (Stop here and submit/orm to DEED.) 35. - 39. Provide the following infonnation for each recipient failing to fulfill goals or any other terms of an agreement that were to be attained by the time of reporting. (Attach additional pages if necessary.) 35. Information on recipient and agreement: Name of recipient in default Type of subsidy or assistance Initial value of subsidy or assistance Street address of recipient City/ZIP code of recipient Outstanding value of subsidy or assistance 36. Reason(s) for default (Mark all that apply.): D recipient ceased operation D recipient relocated to a different community D recipient was unable to fill vacant positions D other (SpecifY reason.) 37. To date, has the recipient fulfilled its repayment obligation? (Mark one.) DYes o No, recipient has begun to repay the assistance. o No, recipient has not begun to repay the assistance. 38. Has the agreement been amended to extend the recipient's deadline for fulfilling its obligations? (Mark one.) DYes DNo 39. Describe the steps being taken to bring recipient into compliance or recoup the subsidy: Return your completed MBAF(s) by Avril]. 2004, to: Minnesota Business Assistance Form Minnesota Department of Employment and Economic Development - AEO 500 Metro Square, 121 East 1" Place St. Paul, MN 55101-2146 Or fax to: (651) 215-3841 Minnesota Business Assistance Form (1/14/04) Page 4 of 4 Dept. of Employment & Economic Development APPENDIX APPENDIX F REDEVELOPMENT QUALIFICATIONS FOR THE DISTRICT F-l Planning Analysis and Redevelopment Eligibility Assessment Proposed Tax Increment Financing District Downtown Redevelopment Project Area Hastings, Minnesota Executive Summary 2004 Prepared by: Short Elliott Hendrickson Inc. (SEH) 3240 East River Road Suite 102 Rochester, MN 55906 SEH No. A-HASTI0501.0 Table of Contents Page Report 3 Part 1: Planning Analysis 17 Part 2: Redevelopment Eligibility Assessment Planning Analysis - Redevelopment Eligibility Assessment Downtown Hastings. Minnesota 2 Part 1 Planning Analysis Proposed Tax Increment Financing District Downtown Redevelopment Project Area Hastings, Minnesota Prepared by: Dan Cornejo Director of Community Planning Services Short Elliott Hendrickson Inc. (SEH) Butler Square Building, Suite 710C 100 North 6th Street Minneapolis, MN 55403 SEH No. A-HASTI0501.00 Planning Analysis - Redevelopment Eligibility Assessment Downtown Hastings, Minnesota 3 Purpose of Report The purpose of this report is to provide a summary of the planning analysis of the Downtown Redevelopment Area / Proposed Tax Increment District in Hastings, Minnesota. This report is organized as follows: I. Site Description and Context 2. Proposed Heart of Hastings Mixed Use Development 3. Relevant Goals and Objectives of City Plans 4. Planning and Redevelopment Issues and Concerns S. Planning and Redevelopment Opportunities 6. Conclusions 1. Site Description and Context The Downtown Redevelopment Project Area comprises nearly 20 city blocks, or portions thereof, located roughly between the Mississippi River on the north, the Canadian Pacific (CP) railroad tracks on the east, Sth Street West on the south, and Spring Street on the west. This area is guided by C-3, R-2, and I-I zoning The proposed Tax Increment (TIF) District containing all of Block I, the north half of Block 2, and all of Block 16, lies within this Downtown Redevelopment Project Area. Pro Dosed TIF District The proposed TIF District comprises an L-shaped area in the north and east portions of the larger Redevelopment Project Area east of the East 2'd Street Historic District. The proposed TIF District is described as follows: Beginning at the northeast comer of Block I, south to the northeast comer of Block 17, west to the northeast corner of Block 18, north to the northeast comer of the south half of Block 2, west along the alley to the northeast comer of the south half of Block 3, north to a point approximately SO feet from the northeast comer of Block 3, east to a point approximately SO feet north of the northeast corner of Block 2, north approximately 100 feet, then northeasterly to a point approximately SO feet northeast of the northeast comer of Block I. Block I is bounded by I" Street, the railroad line, 2'd Street, and Tyler Street. The BRA owns the full block. The north half of Block I contains an office-warehouse and garage and two small storage buildings. The south half of Block I is a paved public parking lot containing 6S spaces. It appears that the bulk of this parking accommodates employee and customer parking for downtown businesses. The north half of Block 2 is bounded by I" Street, Tyler Street, Character Lane, and Ramsey Street. It contains a brick house, an out-building, and some stone ruins (all under one private owner). The site does not have official historic designation. The house has some architectural character, although the north brick wall collapsed some years ago. I" Street is unimproved, extends along the north perimeter of the block and currently provides river-view parking. The Hastings BRA acquired and cleared one lot, roughly the east quarter of this area. Block 16 is bounded by 2'd Street, the railroad line, 3'" Street, and Tyler Street. This site is owned by the Hastings HRA, which acquired and removed grain elevators and mill structures. The site is Planning Analysis - Redevelopment Eligibility Assessment Downtown Hastings, Minnesota 4 gravel-surfaced and is available for free parking. It is used as a seasonal farmers market site. The east half of the site is used by CP Rail and UBC Lumber. CP Rail has a siding and dock structure on an easement. UBC Lumber leases a storage area. Balance of Downtown Redevelopment Proiect Area The north edge of the Redevelopment Project Area is occupied by the three-acre Riverfront Levee Park. In addition to grass and other soft/green landscaping features, amenities include a pedestrian and bicycle path running east-west along the length of the park, picnic tables and benches, decorative lighting, an observation dock, and a monument to the Veterans of Wars. South of the Riverfront Levee Park lies the mixed-use downtown district and area that reflects the original town site planning of a 300-foot street grid with mid-block alleys. This site plan pattern is further continued in the traditional building pattern of historic retail storefronts and on-street parking. This downtown core contains a significant amount of retail, service, and office uses on the ground level and some multi-family residential units in upper stories of older buildings. The Hastings main post office is at the southeast corner of 2nd Street and Sibley Street. Two industrial uses remain in the downtown, Hudson Sprayer, to the west of the bridge and UBC, east of Tyler. West of Vermillion Street includes residential uses and buildings, with some large parking lots, as well, serving the commercial structures along Vermillion Street / Highway 61. In the extreme southwest corner of this area is a full city block park, Wilson Park. The Hastings City Hall complex is located at Vermillion and Sibley Streets and 3'd and 4th Streets. At the eastern edge, between 2"d and 3'" Streets, lies the Railroad Depot, still used by CP Rail. See map on following page. See also the photographs in Attachment I. Planning Analysis - Redevelopment Eligibility Assessment Downtown Hastings, Minnesota 5 TAX INCREMENT FINANCING DISTRICT NO.4 . . r1!J ~.-~------ ".;:}; '>'7~Y+i"':!\;",:,,/ - +_,'!,~;;~,;fHi;:i:::} : ~"'\!'.""'M'" """".,.....D. .,.,.,.','.'1',._..,.'......., ',_..',.','.,.,"'."'~-,..."., :\.,~.1"P."~, ....., I ~ 2NDSTE I I tlC,'ii"""" .."'{'.""'! f;""h"{'\U' ~Jf]~'" ~ ,;!'.:"":: ,'}'j,~;:;~", ,,;' .'- ..( ,~1 E!' .. In' ~'V ;{1' ~~ 'I}, ~ fi CJI""'~~-I-" -I ~~'C ~. . U-~...,\ ,- -'.', ."",.,..-,' ;\"~;;!~~ IT3.. '_ 0 ':/~~; ~~~. ~ L.JEI ~ ~ ~".".....!+:\~....... ~f~g,d: ~ lith] D ~~~~ ~~~~ m.fB]~~~ The Hastings DO\M1to\M1 Redevelopment Area f'Do\M1to\M1 Project Area") City of Hastings Dakota Cou nty. Minnesota Legend 00 ......-...-- 1" ~'".''''''' 0""-, . .._, [iJ, ..' W~E (On'....__ T s Map Date: December f 5, 2004 Site Location " 2. Proposed Heart of Hastings Mixed Use Development In 2003, the Citv of Hastings selected Sherman Associates as develooer for the downtown redevelooment sites (including a second area named the 4" Street Site, Block 29). While the City is currently in the preliminary development agreement phase, concept plans have been prepared. The Design Vision/Project Development Worksheet in their proposal includes the following Guiding PrincipleslDevelopment Program: . Renew and enliven downtown through an inside out (main street) -outside in (river) holistic process. Enhance existing fabric (loveliest existing/intact Main Street in the state) through renovation and infilL Create gateways to downtown district Strengthen street network and public access to the riverfront. Expand and build on river esplanade as major public realm connector/destination/recreational amenity. Provide essential convenient parking for existing and new development Allow for future downtown district parking. Allow for future transit connections; transit plaza/park. Create opportunities for small local and new businesses within mixed-use architecture (retail on the ground floor of residential buildings). Provide new high quality ownership dwellings on Blocks I and 2. There are two buildings on Block I, and one building on Block 2. These three b!lildings would include . . . . . . . . . Planning Analysis - Redevelopment Eligibility Assessment Downtown Hastings, Minnesota 6 approximately 90 units, three/four stories high with underground parking and approximately 5,000 sq. ft. of commercial space. . Provide restaurantlbanquet facility at north end of Block I. . Provide five owner-occupied town homes; one duplex in a renovated building on Block 29. . Provide surface District ParkinglProgram space to replace existing and support new commercial and restaurant uses at the Depot area, Block 16; while allowing for future Transit Parking and mixed uses. 3. Relevant Goals and Objectives of City Plans Rastin!!s Rousin!! and Redevelonment Authority Goals The goals for Hastings' Downtown Riverfront Redevelopment are to: I. Assure the long-term viability of the historic downtown area in the following ways: . Provide use that complement and support existing businesses. . Provide new uses that draw people to the downtown area via land and river. . Create structures that complement the historic character of downtown. 2. Connect downtown Hastings to the Mississippi River. . Maintain and enhance public access to and recreational use of the river. . Coordinate redevelopment with the Master Plan for Original Hastings, which calls for a continuous open space link along the Mississippi River between Lock and Dam #2 and the Downtown area. 3. Enhance downtown as the focus of the community's historic, river-town identity. 4. Enhance the stability of adjacent residential neighborhoods. 5. Replace obsolete land uses in the downtown area. Further, in the June 30, 2003 Request for Proposals for these sites, the Hastings HRA indicated that the intent of the redevelopment was to increase the intensity of commercial activity in downtown Hastings, and enhance access to and enjoyment of the Mississippi River. Therefore, some retail uses along the main street were strongly encouraged. Since one parcel is currently used as a free public parking lot, replacement parking will be needed. The market feasibility of destination uses, specifically an inn and/or a riverfront restatirantlbanquet facility, was studied in early 2004. Planning Analysis - Redevelopment Eligibility Assessment Downtown Hastings, Minnesota 7 Hastinl!s 2020 Comprehensive Plan (Februarv. 2000) The following chapters of the Comprehensive Plan contain clear policy direction for the properties located within the Redevelopment Area and the proposed TIF District: Land Use, Housing, Mississippi River Corridor Area, and Watershed Management Plan, and Heritage Preservation. Chapter I: Land Use The Issues and Opportunities section of this key chapter notes that the proximity of the Urban Reserve in northem Dakota County and southern Washington County to Hastings requires that consideration be given to the potential for increased pressures for development. Also, the passage of the Livable Communities Act in 1995 in response to fulfilling regional housing and service needs requires participating communities to provide opportunities for life-cycle housing and affordable housing. Additionally, the level of available services within Hastings allows the City to accommodate a portion of future regional growth. The Plan points out that the ability of Hastings to introduce new planning techniques and innovative design approaches as part of community and neighborhood developments is limited in the older portion of the City because of the lack of large undeveloped parcels and historic characteristics of existing development. Nevertheless, this section goes on to say, "Redevelopment opportunities in the downtown may allow for new 'mixed use' developments that are designed to reflect a historic appearance." The Metropolitan Council forecasts quite dramatic growth for Hastings between 1998 and 2020. Population is expected to increase by 61%; households by 65%; and employment by 16%. As a result, Hastings will become much closer to the Twin Cities urban area, and the function of the City will continue to change from a freestanding center surrounded by agricultural uses to one with suburban type service demands. It is important, the Plan points out, for the City to plan strategies that will preserve the small town qualities that presently exist in the City. The Plan notes that the pattern and type ofland uses help defme the image of the City. Hastings image has been shaped by the presence of the Mississippi River and the historic downtown on the riverbank. It goes on to say that "the City needs to ensure that the proper balance of housing, retail services, and employment opportunities are provided that reinforce the development pattern and image that the City desires." The Plan says that there is a need to continue to encourage housing styles and densities that afford existing and future residents lifecycle housing opportunities_within the community. Also, it is expected that additional residential development will occur as Hastings accommodates its share of regional growth. See also the Housing chapter discussion below. There is specific reference to Downtown Redevelopment in the Land Use chapter. The preservation of the urban design pattern in new development and redevelopment should be maintained, the Plan indicates, to retain the viability of the downtown. It is important to continue the mixture of first level retail with upper level residential units in the downtown core surrounded by multiple family residences, the Plan states, as a transition to the existing single family neighborhoods. Amongst the specific issues listed that relate to the substantial level of investment in downtown: Planning Analysis - Redevelopment Eligibility Assessment Downtown Hastings, Minnesota 8 . The need to support the historic character of the downtown and surrounding neighborhood as part of redevelopment, refurbishment, and new development activities. . The development of the Levee Park Master Plan incorporating the riverfront park and trail improvements from the Lock and Dam No.2 to the downtown area, linking up with the City trail system near the Depot. With respect to urban design/landscaping, the Plan states that aesthetically pleasing and well designed developments need to be encouraged in the newly developing areas and older areas of the community as the City nears full development. Focusing on the downtown, the Plan states that the downtown design and architectural guidelines should continue to be followed to guide infill development within neighborhoods. There are eight Overall Land Use Goals. Of these eight, there are three that relate most directly to the creation of this new TIF District in the downtown: Land Use Goal I: Maintain and support existing and future land uses that reflect the "small town" values in community development and redevelopment activities, while providing a high level of services to Hastings residents. Land Use Goal 2: Provide a balance between a variety of housing type and value for all types of individuals and families that currently reside or desire to live in Hastings. Land Use Goal 6: Promote urban design and landscape standards that enhance and preserve the City's character. Chapter 2: Housing The overall Housing Goal for Hastings is that "Hastings will maintain a balanced supply of housing available for people at all income levels and a full range of housing types that meet varying life-cycle need. of community residents." The Housing Policies contain the following directions that pertain directly to this proposed TIF District: . Hastings will encourage infill development in existing residential areas and the downtown. . Hastings will continue to emphasize convenient linkages between housing and other land uses in the community, including employment centers. In order to be a balanced sustainable community, efforts will be made to link all housing and employment centers by roadways, trails, and transit facilities. . In addition to commercial and public functions, the City will continue to emphasize downtown as a residential environment. Downtown provides a range of housing choices that are unavailable in other parts of the community. Higher density housing also strengthens the commercial viability of the core downtown. The Housing Implementation Strategies have a focus on Infill and Redevelopment Areas. With respect to the downtown, the Plan states that "(these) sites are appropriate for housing within walking distance of downtown and a future transit hub. Planning Analysis - Redevelopment Eligibility Assessment Downtown Hastings, Minnesota 9 Also, in terms of Life Cycle Housing, the Plan states that "The City of Hastings must playa role in providing housing in the community." To implement this policy direction, the Plan identifies several strategies, among them (I) Aggressively pursue redevelopment projects near the downtown area to provide future opportunities for higher density housing within close proximity to the core of downtown, specifically for development of affordable family housing and senior housing, and (2) Work with private land owners and developers who propose redevelopment projects near the downtown area that mix uses and provide alternative housing options such as housing over commercial. And lastly, with respect to Sustainability, the Plan points to a strategy of exploring mixed-use development projects for infill redevelopment near the downtown area. Chapter 3: Heritage Preservation The City of Hastings has long realized that the original town plat and the large collection of historic buildings that remain today not only give testament to the community's strategic location and role in the area's economy, but also that these assets contribute to the city's current economy in many ways, and greatly enhance the community's sustainability and overall quality of life, according to Heritage Preservation chapter of the Comprehensive Plan. The goals and policies direct that "historic preservation shall be integrated into all relevant aspects of comprehensive planning in Hastings, including land use, zoning, and housing." In terms of implementing this direction, the Plan states that "the City shall encourage the cooperation and participation of individuals and groups in the interest of heritage preservation, in particular the rehabilitation of historic structures, the maintenance of the character of neighborhoods. . . ." There are policy statements that call for supporting historic preservation with tools and techniques such as neighborhood conservation area zoning and the provision of economic incentives for preservation, such as grants and loans. Also, it is official City policy that the original boundaries of the Town of Hastings (and its early additions) shall be the focus of efforts to conserve the traditional character of historic Hastings. Chapter 4: Mississippi River Corridor Area Plan Amongst the Hastings Mississippi National River and Recreation Area (MNRRA) Plan Goals are the following: . To provide for the continuation and the development of a variety of urban and rural land uses in the Mississippi River Corridor. . To promote the scenic, environmental, recreational, economic, cultural, and historic resources and functions of the Mississippi River Corridor in a balanced manner. . To provide adequate public access (views, trails, boat access, etc.) to and along the river. . To encourage private sector involvement and interest in the Corridor in a manner that complies with the policies of this plan, MNRRA standards, and sustainable development practices. Planning Analysis - Redevelopment Eligibility Assessment Downtown Hastings, Minnesota 10 Chapter 8: Hastings Surface Water Management Plan Amongst the initiatives to protect water quality of the Mississippi River (as well as the Vermillion River, Lake Rebecca, Lake Isabelle, and other water resources) are the following two: . The City's storm water management ordinance requires water quality treatment for all new developments, through construction of wet detention or extended detention (dual purpose) ponds. When redevelopment occurs, the City wi!! look for opportunities to provide water quality treatment. . In the older parts of town, the land is highly developed and there are few opportunities to provide standard water quality treatment measures. The City (should) identify new storm water tteatment facilities that can be placed in streets as part of road construction. Improvin!! on the Ori!!lnaI: A Plan for the Heart of Hastin!!s (June. 2003) This Plan was undertaken to coalesce and communicate a common vision for the future of Original Hastings as well as guide both public and private investments in the neighborhood. The goal of the Plan "is to arrange the building blocks of (downtown Hastings) in inspired and innovative ways that guide Original Hastings to a great future." It is a policy and implementation document that is focused on preparing for opportunities, directing public investments and ensuring that property reinvestments are accomplished in ways that not only benefit the investor but also conttibute to the urban fabric of the neighborhood. This Plan's Guiding Principles, in support of a vision that embraces Hastings' rivertown history, include embracing public/private redevelopment partnerships, preparing for the time when downtown Hastings will be home to a commuter rail transit hub, embracing a variety of housing types, and making incremental infrasttucture investments at the beginning of the resource chain, Le., using a package of smaller steps to lessen the environmental impacts of development. This Plan recommends that the Core Downtown Multi-Use Disttict should continue to be viewed as primarily a retail disttict. It goes on to state, however, allowance for other uses, such as residential, office, and services are not only historically appropriate but also enhance the vitality and economic vitality of the downtown core. In terms of recreational systems, the Plan calls for interlinking recreational components so that they act as one unified system, including elements targeting visitors, e.g. the River Flats, the Levee Park, and the interpretive route along the river. With regard to ttansportation systems and platting, the Plan recommends that the existing street, alley and sidewalk grid (i.e., 300-foot blocks) be preserved. Also, the Plan calls for implementation of all initiatives that make the downtown a very unique multi-modalttansit hub. 4. Planning and Redevelopment Issues and Concerns With the preparation of the Improving on the Original: A Plan for the Heart of Hastings, hard on the heels of the approval of the Hastings Comprehensive Plan, the Hastings community made a bold statement to itself and to potential investors that: Planning Analysis - Redevelopment Eligibility Assessment Downtown Hastings, Minnesota II . The historic downtown is in need of a repositioning to better sustain the success to date and to ensure that it can respond to competing venues, both commercial and residential in nature. . There is a recognition that, in a redevelopment climate and practice that usually seeks to assemble and consolidate sites for single-story stores set back from the street by a large parking lot, there is a need to re-assert the wisdom and attractiveness of small blocks, alleys, and multi-story mixed-use development with underground or structured parking, with ground floor retail and services. . There is a growing customer base and home-buyer market for traditional neighborhoods and historic downtowns. . Public amenities such as the Mississippi River frontage, public walkways, farmers' markets, and streetscapelpark enhancements are highly desired. . Infrastructure (utilities, storm water management, roads, alleys, sidewalks) investments, especially those involving reconstruction and upgrading of existing facilities, are better carried out and financed as part of public-private initiatives that are linked to private investments in development of privately-owned lands and buildings. 5. Planning and Redevelopment Opportunities There are several planning and redevelopment opportunities and benefits afforded by the proposed redevelopment scheme / tax increment district in terms of (I) land use, property site design and layout of buildings, (2) parking and traffic circulation, (3) public realm, streetscape, and open space, and (4) storm water drainage, as follows; 1. Land Use, Property Site Design, and Layout of Buildings . The development of approximately 100 new residential units would provide significant progress towards achieving diversity and lifecycle housing goals. . The development of these units as part of multi-story buildings with complementary retail and services on the ground floor would strengthen the downtown customer base. . The development of a destination use with river views would attract visitors to the area. Examples of destinations include a bistro restaurant, banquet facility, public buildings such as interpretive centers and specialty retail. . New building designs must be complemen(ary to the historic character of the downtown area. Mixed use buildings on Second St. will be adjacent to the sidewalk and continue the facade appearance of historic commercial buildings. . Retain and enhance the alley corridors, small blocks, and grid layout of the proposed TIF area to provide a multitude of pedestrian circulation options. 2. Parking and Traffic Circulation Planning Analysis - Redevelopment Eligibility Assessment Downtown Hastings, Minnesota 12 . Block 16 could be developed with parking, , to support the proposed commercial and retail developments. This parking could also serve as overflow (evening and weekends) parking for the proposed riverfront restaurant. In the event that the Red Rock Commuter Rail system is built, Block 16 may be redesigned as a shared parking facility for commuter and commercial use. . Portions of the current surface public parking lots could be recreated as part of the proposed redevelopments. 3. Public Realm, Streetscape, and Open Space . Retain ability to accommodate a Red Rock Commuter Rail transit hub. . Create a major entrance to the Esplanade, the Levee, and Riverfront on Ramsey Street. . Carry out further public improvements such as public restrooms. . Upgrade a portion of Ramsey Street between 2'd Street and Levee Park as a public commons area. . Improve a location for a seasonal farmers' market. . Continue existing street, sidewalk and lighting designs adjacent to new development. . Connect trail between Riverfront and Depot area. 4. Utilities and Storm water Drainage . Upgrade all utilities in the alleys and the I" Street right-of-way. . Carry out storm water treatment on an area-wide basis. . Reconstruct sewer and water lines as necessary. . Invest in utility relocation as needed, and in putting electrical wires underground. . Facilitate the development of rainwater gardens as part of site planning for new redevelopment. 6. Conclusions Downtown Hastings functions not only as a business district, but also as a community marketplace. However, resident, business, institutional, and governmental leadership in Hastings has recognized that renewed investment is needed. The Hastings community must capitalize on the value that people are placing on the diversity of choice and on social and cultural opportunities provided by attractive mixed-use environments. The unique historic and quality design characteristics found in downtown Hastings provide an attractive and stable foundation on which to build. Planning Analysis - Redevelopment Eligibility Assessment Downtown Hastings, Minnesota 13 The creation of a new TIF District within the larger Downtown Redevelopment Project Area will facilitate the transformation of several marginally contributing areas, in terms of economic vitality, into vibrant new complementary uses, buildings, and spaces. Renewal, reuse, connection, and animation are the elements of a successful revitalization strategy. All of these elements will be enhanced by the market-sensitive redevelopment proposed for the TIF District and by the public investments made through the use of the TIF proceeds in the TIF District and within the larger Downtown Redevelopment Project Area. The Heart of Hastings Mixed Use Redevelopment proposal exhibits a contextual, place-sensitive urban design that will provide significant benefits to the near-term and future health, welfare, and tax base of the Hastings community. Planning Analysis - Redevelopment Eligibility Assessment Downtown Hastings, Minnesota 14 Attachment 1 I Planning Analysis - Redevelopment Eligibility Assessment Downtown Hastings, Minnesota 15 Planning Analysis - Redevelopment Eligibility Assessment Downtown Hastings, Minnesota 16 Redevelopment Eligibility Assessment Proposed City of Hastings Tax Increment Financing District Hastings, MN January 6, 2005 Prepared by: Short Elliott Hendrickson, Inc. (SEH) 3240 East River Road Suite 102 Rochester, MN 55906 SEH No. A-HASTI0501.00 City of Hastings City of Hastings Tax Increment Financing District January 6, 2005 PURPOSE Short Elliott Hendrickson, Inc. (SEll) was hired by the City of Hastings, Hastings, Minnesota, evaluate properties within the proposed City of Hastings Tax Increment Financing District. The purpose of our work was to independently ascertain whether the qualification tests for tax increment eligibility, as required under Minnesota Statute, could be met. The findings and conclusions drawn herein are solely for the purpose of tax increment eligibility and are not intended to be used outside the scope of this assessment. SCOPE OF WORK The proposed district consists of Block I, the North Y, of Block 2 and Block 16. This area contains IS property parcels and 3 Right of Way areas (ROW), and is comprised ofthe following types of improvements: I commercial structure on I parcel, I residential structure on I parcel, 8 parcels with parking improvements, streets, or outbuildings only and 5 vacant parcels with no improvements. EVALUATIONS Both interior and exterior areas of the 2 buildings within the proposed district were available for evaluation. FINDINGS Coverage Test - Ten (10) of the fifteen (IS) properties met the coverage test, resulting in a 86.62% area coverage for the proposed district. This exceeds the 70% area coverage requirement. Condition of Buildings Test - One hundred (100%) percent, or 2 ofthe 2 buildings within the proposed were found to be "structurally substandard" when considering code deficiencies and'other deficiencies of sufficient total significance to justifY substantial renovation or clearance (see definition of "structurally substandard" as follows). This exceeds the Condition of Buildings Test whereby over 50% of buildings, not including outbuildings, must be found "structurally substandard." Several outbuildings were identified. The structures were classified as outbuildings due to the lack of central heating, electrical service or water and sewer service. 2 outbuildings are located on parcel number II. The structures were identified as cold storage or garages. 18 3 outbuildings are located on parcel number I. The structures were identified as garages or cold storage. CONCLUSION Our surveying and evaluating of the properties within this proposed Redevelopment District render results that in our professional opinion qualify the district eligible under the statutory criteria and formulas for Tax Increment Financing District Funding. SUPPORTING DOCUMENTS ATTACHED Site Occupied/Building Substandard Determination table TIF Assessment maps: Building Under Study, Occupied Surfaces, Percent Occupied Report on Building Condition - Individual Building Summary Report PROCEDURAL REQUIREMENTS The properties were surveyed and evaluated in accordance with the following requirements under Minnesota Statute Section 469.174, Subdivision 10, clause (c) which states: Interior Inspection - ''The municipality may not make such determination [that the building is structurally substandard] without an interior inspection of the property. .. " Exterior Inspection and Other Means - "An interior inspection of the property is not required, if the municipality fmds that (1) the municipality or authority is unable to gain access to the property; and after using its best efforts to obtain permission ftom the party that owns or controls the property; and (2) the evidence otherwise supports a reasonable conclusion that the building is structurally substandard." Documentation - "Written documentation of the building findings and reasons why an interior inspection was not conducted must be made and retained under section 469.175, subdivision 3, clause (1)." Refer to table 'Documentation of Contacts /Evaluations' for documentation. PROCEDURES FOLLOWED TO MEET REQUIREMENTS The City of Hastings sent letters to all property owners located in the district requesting that an inspection and evaluation be made of their property. Following the letter request, SEH made requests for evaluation appointments with the building owner or building tenants. An interior and exterior assessment was completed for both buildings. SEH conducted the building assessments between September 12,2002 and January 6,2005. 19 For the subject buildings, the City of Hastings provided copies of available building permits on record (dating to 1990) for review by SEH. These permits provide a basic description of type of work completed for each permit and, in some cases, approximate value of work to be completed. Additional building assessor's data collected from public taxpayer information available from Dakota County. Building data from these public records was combined with and reviewed against information gathered in the field. QUALIFICATION REQUIREMENTS The properties were surveyed and evaluated to ascertain whether the qualification tests for tax increment eligibility for a redevelopment district, required under the following Minnesota Statutes, could be met. Minnesota Statute Section 469.174, Subdivision 10, clause (a) (1) requires two tests for occupied parcels: I. Coverage Test - "parcels consisting of70 percent ofthe area of the district are occupied by buildings, streets, utilities, paved or gravel parking lots or similar structures . . ." Note: The coverage required by the parcel to be considered occupied is defmed under Minnesota Statute Section 469.174, Subdivision 10, clause (e) which states: "For purposes of this subdivision, a parcel is not occupied by buildings, streets, utilities, paved or gravel parking lots or other similar structures unless 15% of the area of the parcel contains buildings, streets, utilities, paved or gravel parking lots or other similar structures." 2. Condition of Buildings Test -" . . . and more than 50 percent ofthe buildings, not including outbuildings, are structurally substandard to a degree requiring substantial renovation or clearance;" The term 'structurally substandard', as used in the preceding paragraph, is defmed by a two-step test: Step One: Under the tax increment law, specifically, Minnesota Statutes, Section 469.174, Subdivision 10, clause (b), a building is structurally substandard if it contains "defects in structural elements or a combination of deficiencies in essential utilities and facilities, light and ventilation, fife protection including adequate egress, layout and condition of interior partitions, or similar factors, which defects or deficiencies are of sufficient total significance to justify substantial renovation or clearance." Step Two: Notwithstanding the foregoing, the tax increment law, specifically, Minnesota Statutes, Section 469.174, Subdivision 10, clause (c) also provides that a building may not be considered structurally substandard if it: "... is in compliance with building code applicable to new buildings or could be modified 20 to satisfy the building code at a cost of less than 15 percent of the cost of constructing a new structure of the same square footage and type on the site." Based on the above requirements, the substandard determination of a particular building is a two-step process; therefore, the findings of each step are independent of each other and both steps must be satisfied in order for a building to be found structurally substandard. It is not sufficient to conclude that a building is structurally substandard solely because Step 2 is satisfied. It is theoretically possible for a building to require extensive renovation in order to meet current building codes but still not meet the main test of Step I. Furthermore, deficiencies included in Step I mayor may not include specific code deficiencies as listed in Step 2. In many cases, specific building code deficiencies may well contribute to the data which supports satisfying Step I; conversely, it is certainly possible that identified hazards or other deficiencies which could be included in Step I do not necessarily constitute current building code deficiencies. By definition, the nature of the two steps is slightly different. Step I is more subjective, whereas Step 2 is an objective test. Step I deficiencies are less technical and not necessarily measurable to the same extent of the code deficiencies in Step 2. To the end that technical, measurable building code deficiencies support the satisfaction of the less technical Step I, the following code requirements are defined in terms that go beyond the technical requirements of the code and demonstrate their relevance in terms of" . . . deficiencies in essential utilities and facilities, light and ventilation, etc. " Note: The original building assessments were conducted using the United Building Code, while the amended assessments were conducted using the International Building Code. Uniform Building Code ruBC) & International Building Code (JBC): The purpose of the UBC and IEC is to provide minimum standards to safeguard life or limb, health, property and public welfare by regulating and controlling the design, construction, quality of materials, use and occupancy, location and maintenance of all buildings and structures (UBC 10 1.2 and IEC 101.3). A deficiency in the building code (insufficient number of building exits, insufficient door landing area, etc.) adversely affects one or more of the above standards to safeguard 'life or limb. . .and public welfare'; therefore, a deficiency in the building code is considered a deficiency in one or more "essential utilities and facilities, light and ventilation, etc.". ' Minnesota Accessibilitv Code. ChaDter 1341: This chapter sets the requirements for accessibility all building occupancies. The Minnesota Accessibility Code closely follows the Americans with Disabilities Act Accessibility Guidelines 21 (ADAAG), which sets the guidelines for accessibility to places of public accommodations and commercial facilities as required by the Americans with Disabilities Act (ADA) of 1990. The ADA is a federal anti-discrimination statute designed to remove barriers that prevent qualified individuals with disabilities trom enjoying the same opportunities that are available to persons without disabilities (ADA Handbook). Essentially, a deficiency in the accessibility code (lack of handrail extension at stairs or ramp, lack of clearance at a toilet fixture, etc.) results in a discrimination against disabled individuals; therefore, a deficiency in the accessibility code is considered a deficiency in "essential utilities and facilities". Minnesota Food Code. Chapter 4626: This chapter is enforced by the Minnesota Department of Health and is similar to the UBC in that it provides minimum standards to safeguard public health in areas of publici commercial food preparation. A deficiency in the food code (lack of non-absorbent wall or ceiling fmishes, lack of hand sink, etc.) causes a condition for potential contamination of food; therefore, a deficiency in the food code is considered a deficiency in "essential utilities and facilities". National Electric Code (NEC): The purpose of the NEC is the practical safeguarding of persons and property trom hazards arising trom the use of electricity. The NEC contains provisions that are considered necessary for safety (NEC 90-1 (a) and (b)). A deficiency in the electric code (insufficient electrical service capacity, improper wiring, etc.) causes a hazard trom the use of electricity; therefure, a deficiency in the electric code is considered a deficiency in "essential utilities and facilities". Uniform Mechanical Code CUMC): The purpose of the UMC is to provide minimum standards to safeguard life or limb, health, property and public welfare by regulating and controlling the design, construction, installation, quality of materials, location, operation, and maintenance or use of heating, ventilating, cooling, and other appliances (UMC 102). The UMC sets specific requirements for building ventilation, exhaust, intake and relief. These requirements translate into a specified number of complete clean air exchanges for a building based on its occupancy type and occupant load. A deficiency in the mechanical code adversely affects the 'health. . . and public welfare' of a building's occupants; therefore, a deficiency in the mechanical code is considered a deficiency in "light and ventilation". Note: The above list represents some of the more common potential code deficiencies considered in the assessment of the buildings in the proposed district. This list does not necessarily include every factor included in the data used to satisfy Step I for a particular building. Refer to individual building reports for specific findings. 22 Finally, the tax increment law provides that the municipality may fmd that a building is not disqualified as structurally substandard under Step 2 on the basis of "reasonably available evidence, such as the size, type, and age of the building, the average cost of plumbing, electrical, or structural repairs, or other similar reliable evidence. Items of evidence that support such a conclusion [that the building is structurally substandard] include recent fire or police inspections, on-site property appraisals or housing inspections, exterior evidence of deterioration, or other similar reliable evidence." MEASUREMENTS AGAINST TECHNICAL TEST REQUIREMENTS Coverage Test SEH obtained information in a GIS (Geographic Information Systems) database format ITom Dakota County to obtain individual parcel information. The GIS database contained graphic information (parcel shapes) and other related parcel information. This information was used by SEH for the purposes of this assessment. The total square foot area of each property parcel was calculated ITom the GIS parcel information and general site verification. The total extent of site improvements on each property parcel was digitized from aerial photography (Spring, 2000). The total square footage of site improvements was then digitally measured and confmned by general site verification. The total percentage of coverage of each property parcel was computed to determine if the 15% requirement was met. Refer to attached maps: Impervious Surfaces map and Percent Improved by Parcel map. The total area of all qualifying property parcels was compared to the total area of the district to determine if the 70% requirement was met. The area occupied by public rights- of-way was included in the coverage test calculations. All but one of the public rights-of- way is improved with street improvements. Condition of Building Test Reolacement Cost - the cost of constructing a new structure of the same size and type on site: R. S. Means Square Foot Costs (2004) was used as the industry standard for base cost calculations. R. S. Means is a nationally published reference tool for construction cost data. The book is updated yearly and establishes a "national average" for materials and labor prices for all types of building construction. The base costs derived from R. S. Means were reviewed, and modified if applicable, against our professional judgment and experience. 23 A base cost was calculated by first establishing building type, building construction type, and construction quality level (residential construction) to obtain the appropriate Means cost per square foot. This cost was multiplied times the building square footage to obtain the total replacement cost for an individual building. Additionally, to account for regional/local pricing, a cost factor was added to the total cost according to R.S. Means tables. Using R. S. Means, consideration is made for building occupancy, building size, and construction type; therefore, the cost per square foot used to construct a new structure will vary accordingly. Building Deficiencies: Step I (Systems Condition Deficiencies) - determining the combination of defects or deficiencies of sufficient total significance to justify substantial renovation or clearance. On-Site evaluations - Evaluation of each building was made by reviewing available information ITom city records and making interior and/or exterior evaluations, as noted. Deficiencies in structural elements, essential utilities and facilities, light and ventilation, fire protection including adequate egress, layout and condition of interior partitions, or similar factors, were noted by the evaluator. Systems Condition Deficiencies mayor may not include Code Deficiencies as defmed below. Energy code compliance was not considered for the purposes of determining Systems Condition Deficiencies. Deficiencies were combined and summarized for each building in order to determine their total significance. Building Deficiencies: Step 2 (Code Deficiencies) - determining technical conditions that are not in compliance with current building code applicable to new buildings and the cost to correct the deficiencies: On-Site evaluations - Evaluation of each building was made by reviewing available information ITom city records and making interior and/or exterior evaluations, as noted. On-site evaluations were completed using a standard checklist format. The standard checklist was derived ITom several standard building code plan review checklists and was intended to address the most common, easily identifiable code deficiencies. Mechanical Engineers, Electrical Engineers, and Building Code Officials were also consulted in the development of the checklist. Deficiencies were generally grouped into the following categories (category names are followed by its applicable building code): . Building accessibility - Minnesota Accessibility Code . Building egress, building construction - Uniform Building Code . Fire protection systems - Uniform Building Code . Food service - Minnesota Food Code 24 . HV AC (heating, ventilating, and air conditioning) - Uniform Mechanical Code . Electrical systems - National Electric Code and Minnesota Energy Code . Energy code compliance - Minnesota Energy Code Office evaluations - Following the on-site evaluation, each building was then reviewed, based on on-site data, age of construction, building usage and occupancy, square footage, and known improvements (ftom building permit data or physical observation), and an assessment was made regarding compliance with current mechanical, electrical, and energy codes. A basic code review was also completed regarding the potential need for additional egress (basement stairways, for example), sprinkler systems, or elevators. Deficiency Cost - Costs to correct identified deficiencies were determined by using R. S. Means Cost Data and our professional judgment and experience. In general, where several items of varying quality were available for selection to correct a deficiency, an item of average cost was used, as appropriate for typical commercial or residential applications. Actual construction costs are affected by many factors (bidding climate, size of project, etc.). Due to the nature of this assessment, we were only able to generalize the scope of work for each correction; that is to say that detailed plans, quantities, and qualities of materials were not possible to be known. Our approach to this matter was to determine a preliminary cost projection suitable to the level of detail that is known. This process was similar to our typical approach for a cost projection that may be given to an owner during a schematic design stage of a project. Costs to correct deficiencies were computed for each building and compared to the building replacement cost to determine if the 15% requirement was met. The total number of buildings determined to be "structurally substandard" by satisfying both Step I and Step 2 in this manner was compared to the total number of buildings in the district to determine if the 50% requirement was met. Reports on Structurally Substandard Buildings and Individual Building Summary Reports are available for review at the offices of the City of Hastings. Technical Conditions Resources - the following list represents the current building codes applicable to new buildings used in the Building Deficiency review: 1998 Minnesota State Building Code 1997 Uniform Building Code MN 1341 - Minnesota Accessibility Code, Chapter 1341 (1999) Minnesota Energy Code, Chapter 7670 1996 National Electric Code 25 1991 Uniform Mechanical Code 2000 International Building Code PROJECT TEAM: Ron Seymour, Project Manager Dan Cornejo, Senior Planner Leon Grothe, AlA, Project Architect Ryan Louwagie, Graduate Engineer 26 ~ " ~ u: .' ~ o :2 5 ~, ~ o ~ . " ~ a ~ " '" Jij o .!!!.~ eo. o.~ -:':M U.;..: -N ~c.; . , E.. '0 go 0:0; ~- "", "'- Source: Dakota County and SEH. Coordinate System: Dakota County, NAD83, FT Map by: ,h CITY OF HASTINGS A Legend D Project Boundary _ Buildings D Parcel ~ SEH REDEVELOPED ELIGIBILITY ASSESSMENT Building Assessment 75 1f(1 ,~ '" x " .. o ~I . > e ~ E :' ~ . ~ o 1;; . ;; <n (3 'Ii . ;; ~ .2'~ 0.0 -:-:I,t) UiQ -~ ~itj .' E' '8 ~~ ~- ." ,,- Source: Dakota County and SEH. Cootcinate System: Dakota County, NAD83, FT Mepby: '" CITY OF HASTINGS Legend C Project Boundary D Parcel Percent Improved _ 0 % Developed o 1 - 15 % Developed _ > 15 % Developed ~ ----,-~-_.~.~-_._------ Jt.. SEH REDEVELOPED ELIGIBILITY ASSESSMENT Percent Occupied 75 100 .... " x !; " c ~I ~ e ~ E :;1 ~ .E '" . ~ Ii ti . ;!; 11 .~~ ~~ ,<",:Il) ()ci) -.. 'EM . I Eg 00 8~ ~- :!!~ Source; Dakota County and SEH. CoOfdlnate System: Dall;ota County, NAD83, FT Map by: ,h CITY OF HASTINGS Legend I:J Project Boundary DParcel Impervious Flag ~1iI Yes _No A ~--- Jt.. SEH REDEVELOPED ELIGIBILITY ASSESSMENT Occupied Surfaces 75 150 'm CITY OF HASTINGS REDEVELOPMENT ELIGIBILITY ASSESSMENT MAP 10 FULL NAME TYPE OF OCCPATlON SITE AREA COVERAGE SITE COVERAGE TOTAL # # (s.f.) % COVERAGE (s.f.) QUANTITY BUILDINGS SUBSTANDARD 6 HRA OF HASTINGS VACANT/PAVED LOT 1,981.99 1,980.03 0 7 CITY OF HASTINGS VACANT/PAVED LOT 4,081.59 4,092.60 0 8 HRA OF HASTINGS VACANTIPAVED LOT 396.40 1,486.72 0 9 HRA OF HASTINGS VACANTIPAVED LOT 25,739.70 25,739.29 0 10 HRA OF HASTINGS VACANT 0.00 0.00 0 29 VACAN~PAVEDLO~GRAVELLOT 30 VACAN~PAVEDLO~GRAVELLOT 31 HRA OF HASTINGS VACANT/PAVED LOT/GRAVEL LOT TOTALS 2 PERCENTAGES 86.62% 100.00% Report on Structurally Substandard Building Building IDlBusiness Name/Address: BRA of Bastin!!s 2-4 Y Y X Satisfies Conditions Test for Structurally Substandard Building: Satisfies Code Test for Structurally Substandard Building: Structurally Substandard Building (YIN): Step One Under the tax increment law, specifically, Minnesota Statutes, Section 469.174, Subdivision 10, a building is structurally substandard if it contains "defects in structural elements or a combination of deficiencies in essential utilities and facilities, light and ventilation, fire protection including adequate egress, layout and condition of interior partitions, or similar factors, which defects or deficiencies are of sufficient total significance to justify substantial renovation or clearance." The building, based upon actual interior and exterior inspection, meets the above-referenced definition of structurally substandard. The building was constructed prior to 1970 and exhibits multiple deficiencies, lack of maintenance, and foundation settlement. In addition, no provisions have been made for handicap accessibility, the mechanical systems have not been updated, and egress/safety obsolescence was noted. The following pro'vides a more detailed explanation of identified deficiencies: Structural Elements . Masonry foundation wall shows evidence of many settlement cracks, mortar joints missing/loose . Exterior stairs and approach sidewalk have settled/moved unevenly due to trost heave or poor soils/foundations and are in poor condition Essential Utilities & Facilities . Deficient in facilities for disabled: no designated disability parking available; lack of exterior accessible route to entrance; lack of maneuvering clearance and accessible hardware at interior doors; lack of maneuvering clearance and accessible features in toilet room; lack of accessible features at drinking fountain (height, knee clearance) . Lack of non-absorbent wall surface adjacent to toilet fixture Light & Ventilation . Deficient in meeting Mechanical code: for building construction prior to 1989, mechanical systems do not provide sufficient number of air exchanges Fire Protection/Egress . Deficient exterior stairway: deficient handrail extensions; deficient guardrail construction . Deficient exterior door: deficient threshold height Step Two Notwithstanding the foregoing, the tax increment law also provides that a building may not be considered structurally substandard if it is in compliance with the building code applicable to new buildings or could be modified to satisfY the current building code at a cost oftess than 15% of the cost of constructing a new building of the same square footage and type on the same site. Estimated cost of new building of same size and type (Total Replacement Cost): $163,669.50 Estimated cost of correction of code deficieocies (Total Deficiency Cost): $33,521.04 Percentage of Code Deficiency to Replacement Cost; 21.25% Refer to Individual Building Sununary Report for documentation of specific code deficiencies. Report on Structurally Substandard Building Building !D/Business Name/Address: 11-7. Abdo Property. 109 Ramsev 11-7 Y Y X Satisfies Conditions Test for Structurally Substandard Building: Satisfies Code Test for Structurally Substandard Building: Structurally Substandard Building (Y/N): Step One Under the tax increment law, specifically, Minnesota Statutes, Section 469.174, Subdivision 10, a building is structurally substandard if it contains "defects in structural elements or a combination of deficiencies in essential utilities and facilities, light and ventilation, fire protection including adequate egress, layout and condition of interior partitions, or similar factors, which defects or deficiencies are of sufficient total significance to justify substantial renovation or clearance," The building, based upon actual interior and exterior inspection, meets the above-referenced definition of structurally substandard. The building was constructed in 1875 and exhibits multiple deficiencies, lack of maintenance, and water/settlement issues. In addition, the building lacks updates to both Mechanical and Electrical systems, egress/safety, and ceilings. The gravel drive is underdeveloped. exterior painting issues need to be addressed, and additional on-site buildings were badly damaged by fire. The following provides a more detailed explanation of identified deficiencies: Structural Elements o Water damage/deterioration has occurred to foundation wall on northeast comer due to lack of downspout extension . Fieldstone foundation wall on north side showing many settlement cracks and gaps . Two major vertical settlement cracks on east wall at window locations. from foundation up to parapet, brick veneer spalling badly at one location due to moisture penetration, missing brick units . Evidence of moisture penetration in upper third of south wall, brick veneer is spalling o No evidence of weeps or through-wall flashing in brick veneer Light & Ventilation . Deficient in meeting Mechanical cooe: for residential construction prior to 1980, plumbing systems contain lead soldered connections. which are non-compliant with current building code . Deficient in meeting Electrical code: for residential construction prior to 1980, receptacle locations, receptacle types, and wiring are non-compliant with current building code Fire Protection/Egress o Deficient exterior stairway: deficient rise/run; additional handrails required o Deficient exterior door: deficient threshold height . Deficient interior stairway: insufficient stairway width and landing area; insufficient clear headroom; additional handrails required; deficient handrail height, grip, and returns; deficient guardrail construction . Lack of smoke detector/detection system in each bedroom Layout/Condition of Interior Partitions . Ceilings show several major and minor stress cracks in many locations on first floor Similar Factors o Gravel drive underdeveloped for suburban residential site o Outbuildings on site are structurally unusable and dilapidated or have been badly damaged by fire and are not weather tight . All window frames need paint, sills on all but north wall are in various stages of rotting Step Two Notwithstanding the foregoing, the tax increment law also provides that a building may not be considered structurally substandard if it is in compliance with the building code applicable to new buildings or could be modified to satisfY the current building code at a cost of less than 15% of the cost of constructing a new building of the same square footage and type on the same site. Estimated cost of new building of same size and type (Total Replacement Cost): $235,340.80 Estimated cost of correction of code deficiencies (Total Deficiency Cost): $75,722.08 Percentage of Code Deficiency to Replacement Cost: 32.18% Refer to Individual Building Summary Report for documentation of specific code deficiencies. MAP ID # PID# Parcel Name Inspector Inspection Date Survey Method Bldg Occupancy Bldg Type Wall Construction Roof Construction # Stories Basement (Y IN) Story-Height Floor Area Building Area Year Built Sprinklered Elevator 2-4 193215003001 HRA OF HASTINGS INDIVIDUAL BUILDING SUMMARY REPORT INTERIOR BIS Commercial STEEL STEEL 1 N 16 2949 2949 Exterior Wall And Frame Story Height Adjustment (Add or Deduct) Basement* Location Factor** Total Replacement Cost $50.00 $0.00 $0.00 add 2.949.00 0.00 0.00 0.07 $147.450.00 $0.00 $0.00 $10.321.50 $157.771.50 Total Deficiency Cost $33.521.04 Percentage of Code Deficiency To Replacement Cost Satisfies Step 2 Test (469.17410 (c)) for Structurally Substandard Building (Y/N) 21.25% pre-1970 N N 'Residential Basement Assumed 50% Finished, 50% Unfinished as Average "Location Factor varies by location and building type (commercial or residential) Summary of Building Deficiencies (Code Deficiencies) Accessibility (Exterior and Interior)/Building EgresslBuilding Construction Fire Protection Systems Energy Code Compliance Food Service Areas Heating, Ventilation, and Cooling Systems (HVAC) Electricai Systems Deficiency Cost $19,730.00 $0.00 $4,947.04 $0.00 $8,844.00 $0.00 Page 1 Deficiency Accessibility (Exterior) . 1999 Mlnneosta Accessiblity Code, Ch, 1341 No disability parking available - MN 1341.0403; add striping for one stall plus signage No exterior accessible route (that does not require use of stairs) from site access to building entrance _ MN 1341.0422: remove accessibility barriers. provide new sidewalk Accessibility (Interior) -1999 Minnesota Accessibility Code, Ch. 1341 Door on an interior accessible route without required maneuvering clearance at door approach or door opening is less than 32M clear width - MN 1341.0442: remove existina barriers or wall framina, patch walls Door on an interior accessible route without lever handle or loop-style hardware _ MN 1341.0442; replace existina door hardware Toilet room door opening less than 32- min. clear width - MN 1341.0442; remove existing door, enlarge opening and provide new door Toilet room door without required maneuvering clearance at (interior) door approach - MN 1341.0442; remove existina barriers or walt framina. Datch walts Toilet room without unobstructed 5'-0- turning radius within room - MN 1341.0460; remove barriers or wall framino, enlaroe toilet room and patch walls Toilet room without 30Mx48M clear space for forward approach at lavatory - MN 1341.0454; remove barriers or wall framino or modify base cabinet Toilet room without plumbing insulation/covering for lavatory - MN 1341.0454; provide plumbing insulation/coverina Toilet room accessories (soap dispenser, towel dispenser, etc.) that are mounted higher than 40" max. above the floor - MN 1341.0470: relocate existina toilet accessories Toilet room without clear space for side transfer water closet/toilet stall - MN 1341.0448: remove barriers or wall framina. enlaroe toilet room and patch walls Toilet room without toilet seat at 1 r -19" above the floor - MN 1341.0448; replace existing toilet fixture Toilet room without horizontal and vertical grab bars for water closetltoilet stall - MN 1341.0448; provide new Qrab bars (18M. 36". 42") Toilet room accessibility improvments due to noncompliant clearances at fixtures or doors, and heights of fixtures - MN 1341.0454; major remodeling: remove barriers or wall framing, enlarge toilet room by relocating one or more walls (affect one or more adiacent spaces} Drinking fountain without 30"x4S" clear floor space for side or forward approach - MN 1341.0446; remove existina barriers or wall framina. patch wal1s Drinking fountain without spout at 36" max. height and 27M min. knee clearance - MN 1341.0446; relocate/adjust heiaht of fountain and plumbina Building Egress -1997 Uniform Building Code (UBC) Exterior stair handrail ends do not extend 12" beyond the top riser or 12" plus one tread beyond the bottom riser ~ uac 1003.3.3.6: modify existina handrail end Exterior stair flight or landing with noncompliant guardrail (42M min. height, 4- or 12M min. spacing between intennediate rails). USC 1003.3.3.7: provide new ouardrail (estimate 5 lin. feet) Exterior door with greater than Y;" threshold (accessible) or 1- threshold (non-accessible) _ uac 1003.3.1.6; assume replacement of exterior stoop recuired: remove existina stooP. provide new stoop Building Construction -1997 Uniform Building Code (UBC) Urinals or water closet without adjacent non-absorbent wall surface - UBC 807.1.2; assume 20 s.f. wall surface, provide new fiberolass reinforced wall panelino adjacent to existina fixture Energy Code Compliance - 2000 Minnesota Energy Code, Ch. 7672, 7674, or 7676 Window exceeds thermal transmittance standards (window glazing is non-insulated) - MN 7672.0S00, MN 7676.0700; remove existing window assembly, provide new window assembly, replace interior and exterior trim For building construction prior to 1976, foundation wall with less than R-5 insulation - MN 7672.0S00, MN 7676.0700; excavate foundation wall at perimeter of building, assume add insulation depth to 4' below finished floor (I.f. oerimeter x 4'-0" x $3.28 (insulation + excavationH Heating, Ventilation, and Cooling Systems (HVAC) - Commercial deficiencies Page 2 ArealNumber Unit Cost Deficiency Cost of Req'd. Improvements 1 N $240.00 $240.00 N $700.00 $700.00 1 $250.00 $250.00 2 $175.00 $350.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 3 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $15,000.00 $15,000.00 $500.00 $500.00 $250.00 $250.00 1 2 $370.00 $740.00 2 $300.00 $600.00 2 $500.00 $1,000.00 1 $100.00 $100.00 1 3 $700.00 $2,100.00 868 $3.28 $2,847.04 Calculated occupancy # Exst. BathsITlt. Rms. #Exs1. TIt.-MIUnisex #Exst. lav.-M/Unisex #Exst. TIt. -F #Exst. Lav.-F #Exst. Drinking Ftn. For building construction prior to 1989. mechanical systems do not provide sufficient number of air exchanges: upgrade air handling units (cooling and heating coil + controls) for increased air exchanges ((sJ. area x 1.25 cfm/s.f. :: additional cfm reouired) x $2.00/cfm} For building construction prior to 1989. condensing unit does not provide sufficient cooling for increased air exchanges above; upgrade condensing unit for additional air exchanges ((additional cfm required/SOD ton/cfm :: additional ton coolino reouired\ x 5600/ton\ For buitding construction prior to 1989, building electrical systems are not sufficient to handle additional mechanical units associated with increased air exchanges: provide increased capacity to existing electrical sYStem (sJ. x $2.oo/s.U 19 1 1 1 o o 1 Calculated loads Page 3 1842.5 $2.00 $3,685.00 3.685 $600.00 $2,211.00 1474 $2.00 $2.948.00 1 1 o o o MAP ID # PID# Parcel Name Inspector Inspection Date Survey Method Bldg Occupancy Bldg Type Wall Construction Roof Construction # Stories Basement (Y IN) Story-Height Floor Area Building Area Year Built Sprinklered Elevator 11-7 193215004002 A bdo Property JPZ & RS 11/20/02, 1/6/05 INTERIOR RESIDENTIAL R-3 BRICK VENEER WOOD FRAMED 2 Y 10 1440 3780 INDIVIDUAL BUILDING SUMMARY REPORT Exterior Wall And Frame Story Height Adjustment (Add or Deduct) Basement'" Location Factor** Total Replacement Cost Total Deficiency Cost Percentage of Code Deficiency To Replacement Cost Satisfies Step 2 Test (469.17410 (c)) for Structurally Substandard Building (Y/N) 1875 N N "Residential Basement - Calculate Percentage of Finished vs. Unfinished ""Location Factor varies by location and building type (commercial or residential) Summary of Building Deficiencies (Code Deficiencies) Accessibility (Exterior and Interior)/Building Egress/Building Construction Fire Protection Systems Energy Code Compliance Food Service Areas Heating, Ventilation, and Cooling Systems (HVAC) Electrical Systems $4.05 add ('Yo) 2,610.00 0.00 1,170.00 0.14 $201,700.80 $0.00 $4,738.50 $28,901.50 $235,340.80 $75,722.08 32.18')10 v Deficiency Cost $27,825.00 $875.00 $36,022,08 $7,000,00 $4,000.00 Page 1 Deficiency Building Egress - 2000 International Building Code (IBC) Exterior flight of stairs with noncompliant rise/run W max. rise/11" min. run) (residential exception: 7.75" max. rise/10" min. run) -IBC 1003.3.3.3: remove existina stairs, provide new stairs (assume 3 treads total) Exterior flight of stairs with less than two handrails (residential exception = 1 h.r. min.) - IBC 1003.3.3.11; provide new handrail (assume 3 treads total) Bedroom/sleeping room without 5.7 s.f. min. openable window/door area for emergency escape directly to the exterior - IBC 1009.1: remove existina window, enlarae openina, provide new window Exterior door with greater than Y:i" threshold (accessible) - IBC 1003.3.1.6; assume replacement of exterior stoop reauired: remove existina stooP. provide new stoop Stair handrails are not located at 34--38- above the tread - IBC 1003.3.3.11; relocate/modify existing handrail Stair handrails do not provide between 1-114" - 1~1/2- gripping surface (non--accessible/residential exception = 2- max. arip) - IBC 1003.3.3.11: remove existina handrail, provide new handrail (assume 9' floor to floor) Stair flight or landing with noncompliant guardrail (42- min. height, 4" or 21- min. spacing between intermediate rails) (residential exception = 34- - 38" height) - IBC 1003.2.12; provide new guardrail (estimate 3'-6- lin. Feet) Stairway improvements required due to noncompliant rise/run, headroom, and landings -IBC 1003.3.3; minor remodeling: replace stairs, modify railings, landings, and adjacent walls (considered minimum commercial remodel cost. maximum residential remodel cosn Buiiding Construction - 2000 International Building Code (IBC) Occupancy of building requires minimum 7' 6" ceiling height in habitable rooms - IBC 1208.02 Fire Protection Systems. 2000 International Suiiding Code (lSC) Smoke detector/detection system not provided on each floor (including basement) - IBC 907.2.10; provide a new hardwired smoke detector Smoke detector/detection system not provided in each sleeping room - IBC 907.2.10; provide a new hardwired smoke detector Energy Code Compliance. 2000 Minnesota Energy Code, Ch. 7672, 7674, or 7676 Window exceeds thermal transmittance standards (window glazing is non-insulated) - MN 7672.0800, MN 7676.0700; remove existing window assembly, provide new window assembly, replace interior and exterior trim For building construction prior to 1976, foundation wall with less than R-5 insulation - MN 7672.0800, MN 7676.0700; exca....ate foundation wall at perimeter of building, assume add insulation depth to 4' below finished floor n.f. Derimeter x 4'-O~ x $3.28 {insulation + excavationH For building construction prior to 1976, rim-joist area with less than R-10 insulation - MN 7672.0800; provide new batt insulation (Lf. Derimeter x 1'-0 x $0.70) For building construction prior to 1976, exterior wall area with less than R-11 insulation - MN 7672.0800, MN 7676.0700; residential improvement: assume price for new insulate 2x4 wall w/vinyi siding (s.1. wall surface x $5.50), commercial improvement: assume price for EIFS or interior wall furring and insulation (s.1. wall surface x $70m For building construction prior to 1976, attic/roof area with less than R-38 insulation (residential) or R~23 insulation (commercial) - MN 7672.0800, MN 7676.0700; residential improvement - assume add 6.5~ blown-in cellulose (s.1. x $0.68), commercial improvement - assume total reroof required, 'flat' roof, built-up roofing and mnfAlinA (!'Iof mnfv ~ nm Heating, Ventilation, and Cooling Systems (HVAC) - Residential deficiencies For residential construction prior to 1980, plumbing systems contain lead soldered connections, which are no longer allowed by current building code; remove/replace lead solder pipes, replumb all fixtures ($1,OOOlfixture) Combustion make up air required for heating unit Electrical Systems. Residential deficiencies, 1999 National Electric Code Page 2 Area/Number of Req'd. ImDmvements Unit Cost Calculated $700.00 $250.00 $1,000.00 $500.00 $50.00 $400.00 $300.00 2 2 2 2 $2,500.00 460 $38.75 3 $125.00 4 $125.00 22 $700.00 516 $3.28 128 $0.70 2640 $5.50 720 $6.00 7 $1,000.00 $850.00 Deficiency Cost 1 $700.00 $250.00 $2,000.00 $1,000.00 $50.00 $400.00 $600.00 $5,000.00 1 $17,825.00 1 $375.00 $500.00 1 $15,400.00 $1,692.48 $89.60 $14,520.00 $4,320.00 1 $7,000.00 $850.00 1 Calculated occupancy # Exst. BathsfTlt. Rms. #Exst. Tlt.-M/Unisex #Exst. Lav.-MlUnisex #Exst. TIt. -F #Exst. Lav.~F #Exst. Drinking Ftn. For residential construction prior to 1980. receptacle locations and types are noncompliant with current buifding codes (bathroom/kitchen/garage outlet receptacles are to be GFCI protected, refrigerator circuit is to be dedicated, outlet spacing is to be 12'-0~ o.c. along a wall. etc.) - NEC; upgrade receptacle locations throughout hntl!':A Miscellaneous 13 2 2 2 Calculated loads 2 2 2 Page 3 2 $2.000.00 $4,000.00 1 $0.00 $0.00 $0.00 APPENDIX G BUT/FOR QUALIFICATIONS BUT/FOR ANALYSIS Current Market Value - Est. 820,800 New Market Value - Est. 35,148,500 Difference 34,327,700 Present Value of Tax Increment 3959,193 Difference 30,368,507 Value Likely to Occur Without Tax Increment is Less Than: 30,368,507 Without tax increment financing, the core of downtown Hastings is expected to remain much as it has for decades. Occasional new construction of buildings on vacant sites or to replace substandard buildings may occur without TIF. However, several factors make development without city coordination and tax increment assistance unlikely. These factors include: . Bedrock that sits inches below the surface of the soil. The bedrock makes the construction of underground parking cost prohibitive, and site constraints limit surface parking. The lack of parking limits commercial and housing development. . Environmental contamination of sites. . The proximity to the site of a heavily used railroad and high voltage power lines. . Multiple ownership of small parcels that make assembling a site for redevelopment difficult. . The age ofthe public infrastructure in the area. Any development will require the city to install new water mains, and reconstruct streets and storm sewer that are in need of replacement and cannot support more intensive use. The developer was asked for and provided a preliminary sources and uses statement for the first phase of development as justification that the developer would not have gone forward without tax increment assistance. The actual amount of tax increment assistance will be determined for each project after the costs of public improvements are known and the developer provides a detailed project proforma. No development of similar size and scope and economic impact is expected to occur in the near term. The TIF Plan Budget for downtown Hastings includes increases to the tax base which could total over 30 times the current market value. Without the use ofTIF, the increase to the tax base would likely be less than 10 times current market value. No specific evidence can either dispute or prove the validity of the future tax base increases absent TIF except to turn to history of the downtown area. Blighted and obsolete buildings have sat vacant or underutilized for well over 15 years. Development has been limited to the improvement of historic structures to the west of the site. TIF itself will not cause redevelopment to occur. Redevelopment will result from public involvement to assemble small and oddly shaped parcels into developable sites. In addition, public coordination will be required to ensure that the public improvements are coordinated throughout the redevelopment area to maximize the economic and aesthetic impact of redevelopment. The City of Hastings has experienced many failed attempts at redevelopment in the downtown area, and what development has occurred has been less intense than that proposed in the TIF Plan. APPENDIX G-l APPENDIX G Option C: TIF District on Blocks 1,16 and the North half of Block 2 with esplanade/gazebo and restaurant · The tax increment district is comprised of the first phase of the Sherman development on Blocks I and 16, and the proposed development on north half of Block 2. · The included improvements are: ./ Esplanade along blocks I, 2, 3 and 4 with turnaround circles at the ends of Ramsey and Sibley Streets ./ Street and utility reconstruction of Tyler ./ Streetscaping on Tyler and Ramsey Streets and 2nd Street at Block I ./ Public trail ./ Restaurant and banquet facility · The financial analysis below shows that there is a financial gap of about $445,830. The gap can be filled by refining the development costs, increasing the sales prices of the condos, obtaining grant funds, and/or reducing the scale of public improvements. For example, the esplanade could stop short of Block 4, and the turnaround at the end of Sibley could be delayed or removed. Option C: Blocks 1&2N Uses Sources !!!I! 28 condos 9,960,000 28 Condo Sates 9,960,000 - Mixed Use retail and 22 condos 6,030,600 Mixed use developer financing/equity 5,735,000 (295,600) Bailly's Landing 9,625,000 Bailly's Landing Condo Sales 9,625,000 - Areawide Esplanade and Gazebo 771,595 HRA cash 813,650 42,055 Public Improvements - Block 1 400,110 Assessments. Block 1 400,110 - Public Improvements - Block 2 390,110 Assessments - Block 2 390,110 - Public Improvements - Block 3 84,110 Assessments - Block 3 42,055 (42,055) COSG Land Repayment 291,950 Land proceeds fram Block 1 & 2 291,950 - Land - Block 1 1,426,000 Land write-down - Block 1 417,250 (1,008,750) Restaurant 2,567,250 Restaurant Financing/Equity 1,390,000 (1,177,250) Public Parking on Block 16 100,000 (100,000) Tax Increment 2,135,772 2,135,772 $ 31,546,725 $ 31,200,897 1445,628 · Under Option C, tax increment would be used to pay for land acquisition and site preparation on Block I, public parking on block 16 and special assessments. APPENDIX 0-2 Ehlers & Associates, Inc. 8 CITY OF HASTINGS CITY HALL 101 4th Street East Hastings, MN 55033-1955 651-480-2350 Fax: 651-437-7082 www.ci.hastings.mn.us cityhall@ci.hastings.mn.us Department of Building Safety 651-480-2342 Engineering! PlanninglHRAIHPC 651-480-2334 Public Works 1225 Progress Drive 651-480-6165 Parks & Recreation 920 10th Street West 651-480-6175 Police 150 3rd Street East 651-480-2300 Fire 115 5th Street West 651-480-6150 Civic Arena 2801 Red Wing Boulevard 651-48()"6159 Aquatic Center 901 Maple Street 651-480-2392 January 4, 2005 TO: Dakota County Board of Commissioners Pam Mattila, Dakota County Treasurer-Auditors Office FROM: John Grossman, Hastings HRA Director RE: Proposed Tax Increment District No.4 The City of Hastings is proposing to establish Tax Increment District No.4 to facilitate the major redevelopment projects in the downtown. The HRA and City's goals for the redevelopment are to preserve and revitalize the historic downtown in the face of commercial competition along Highways 61 and 55. The HRA and City realize that the downtown needs to be repositioned in the marketplace to survive economically and preserve its historic character. A planning study completed in 2003 suggests that the best way to accomplish the HRA and City's goals is through redevelopment with a mix of housing and commercial uses. A market study completed in the spring of 2004 suggests that a restaurant/banquet facility will successfully bring people downtown from the rest of Hastings and the Twin Cities. In September 2004, the City communicated a proposed TIF District #4 to the County Board. That district contained a larger geographic area than the district being proposed at this time. That proposed district was reviewed by the County Board and found to be consistent with the county's policy. However, the City Council delayed action on that district while it gathered more information. Subsequently, the City Council decided to consider a smaller District now provided for your review in this packet. The proposed district is intended to accomplish the same redevelopment as before, but is more tightly drawn to include only projects that are considered likely to occur at this time. The redevelopment area runs along Second Street east and north of the historic district and west of the railroad tracks. Historically, this area of downtown has been used by businesses needing access to the railroad, such as a grain elevator and mill, a tannery, bulk oil facility and garages. As the economy shifted, these businesses were no longer compatible with a historic commercial and residential neighborhood. When relocated, they left behind contaminated soils and blighted, obsolete buildings. The parcels near the railway are small, oddly shaped and crisscrossed with rail and utility easements. H&StIngs on the Mississippi City of Hastings Proposed Tax Increment District No.4 Page 2 The HRA and City realized they would need to acquire and assemble land to make to redevelopment in the riverfront area possible. Since 1984 the HRA has invested approximately $1.5 million of tax increment from district No.1 in acquisition, clearance and environmental remediation inside the area of the proposed new tax increment district No.4. By 2001 the HRA and City had assembled approximately 3 Yo city blocks along the railroad and the river and marketed it to the development community. The site is still challenging because of remaining environmental issues, Shore land restrictions, the railroad, the high voltage power lines that run through the site, and bedrock that lies inches below the soil. New construction will require replacing and expanding City utility capacity. The watermains are 100 years old. Utility costs are high because of bedrock excavation. These costs could not be funded by TIF district No.1 which will be decertified in 2006. The response from developers was mixed and limited. One developer proposed a large hotel complex. The development did not prove to be economically or market feasible, even with tax increment assistance requested by the developer. Other developers proposed building riverfront condominiums of the choicest lots. Such development would have left the redevelopment area fragmented and would not have achieved the community goals of bringing visitors downtown and improving public access to and enjoyment of the Mississippi River. The City and HRA concluded that they needed to proactively guide redevelopment and work with an experienced developer to plan and construct a coordinated, phased development on the whole riverfront redevelopment area. In 2003, the City and HRA solicited competitive proposals from developers and selected Sherman Associates. After significant planning work, including several open houses and public meetings, Sherman has proposed a master framework for development for the redevelopment area. The master framework coordinates the redevelopment throughout the area, and includes: D Utility improvements including water, stormwater treatment and burying overhead lines. D Access improvements including street and walk replacement and construction. D Design continuity of new building facades with historic buildings. D Public parking to serve new and existing retail space. D Remaining environmental issues. The first phase of development will be on Block I (bordered by the railroad on the east, Tyler on the west and Second Street on the south). As proposed, Phase I will include: D An 8,000 - 10,000 square foot restaurant/banquet facility on the river with public parking D A four story condominium building with underground parking to the south of the restaurant. The building will contain approximately 28 owner occupied units. No affordability subsidies are attached to the units. City of Hastings Proposed Tax Increment District No.4 Page 3 o Approximately 6,000 square feet of retail space along Second Street below two stories of condominiums (approximately 22 units). These condominiums are relatively affordable and are expected to sell between $150,00- $225,000. They do not have any affordability subsidies connected to the units. o Coordinated public improvements surrounding the phase 1. Phase II of the development is expected to include mixed use, including housing, retail and office space. Development will meet Hastings' design guidelines to preserve the historic character of the downtown. We expect development of future phases to occur over the next five years. The 2003 downtown master plan and the 2000 City comprehensive Plan both recommended multi-family housing in the downtown neighborhood for its convenience to retail, services and varied transportation options. The proposed housing will be next door to the Red Rock Commuter Corridor, if and when transit between Hastings and the Twin Cities is authorized. Current market conditions support multi-family owner occupied housing. If you have any questions about the proposed redevelopment, please call me at 651-480- 2347 or Jessica Cook at 651-697-8546. APPENDIX H SUPPORTING DOCUMENTATION The following is a list of reports and studies on file at the City that support the Authority's findings: I. Planning Analysis and Redevelopment Eligibility Assessment for proposed Tax Increment District, 2004, by SEH 2. Hotel-restaurant Market Study for Downtown Hastings, 2004 by GV A Marquette Advisors 3. Heart of Hastings Mixed Use Development Request for Proposals, 2003, by City and HRA of Hastings 4. Improving on the Original, a Master Plan for downtown area, 2003, by the City and HRA of Hastings and Hoisington Koegler Group Development Pattern Infrastructure Opportunities Transportation Market Forces Visions Land uses Initiatives 5. Design Guidelines for Original Hastings, 2003, by the City and HRA of Hastings, Hoisington Koegler Group and Claybaugh Architecture 6. Station Urban Design Issues, Red Rock Commuter Rail, 2003, by CALA, U ofM. 7. Downtown Parking Study, 2002, by SRF Consulting Group, Inc. 8. Hastings Comprehensive Plan, 2000, by City of Hastings Chap.!. Land Use Chap. 2. Housing Chap. 3. Historic Preservation Chap. 4. Mississippi Corridor Chap. 5. Parks and Trails 9. Masters and O'Connor Properties: Phase I Environmental Site Assessment, 1995, by American Engineering Testing 10. Master and O'Connor Properties: Phase II Investigation, 1995, by B.A. Leisch Associates, Inc. 11. Master and O'Connor Properties: Remedial Action Plan and Report, 1996, by B.A. Leisch Associates, Inc. 12. Local Oil Company: Phase I Environmental Site Assessment, 1995, by Terracon Environmental 13. Local Oil Company: Phase II Investigation, 1996, by Terracon 14. Local Oil company: Remedial Action Plan and Report, 1996, by Terracon. APPENDIX H-l f-cd 4.+ ~ ~ /Ywl-hn~ I1I}d d/sfni-oukd -fo -di~ WuNc/l/JlltlUhui Date: Feb. 7, 2005 To: City Council members, City Administrator, citizens of Hastings From: Jackie Boler, Hastings resident Re: a brief history of TIF discussions/comments as it relates to downtown Redevelopment (and my comments/questions in parentheses) Spring 2003 - Improving on the Original: A Plan for the Heart of Hastings 1. TIF - TIF can be used to finance all of the important implementation actions Facing the city: land acquisitions, site preparation, parking, and public improvements. Nov. 17,2003 - City Council meeting 1. Mr. Hicks - stated a concern with the amount of TIF proposed in the Amcon Development. He objected to the use of TIF dollars to clear a block, so it's Ready. (even though that is one of the uses of TIF explained in the Heart of Hastings Plan). 2. Mr. Riveness - generally opposed to TIF districts, except when it will be used to make Downtown more attractive. (he has stuck to his word). 3. Ms. Schultz and Ms. Moratzka - both concerned with the financial risks to the city And amount of TIF used. 4. Mayor Werner - did not support an expansion of the TIF district. Jan. 29, 2004 - newsletter for the Open House 1. Question - How will the development be funded? Answer - funded primarily by the developer's financing. At city council discretion, Site acquisition and preparation and public improvements may be assisted with Public funds such as tax increment. June 2004 - memo to City Council, HRA, Advisory Board Members, HPC representative From Sherman and associates 1. Noted that most of Block 2 owned by private parties. July 8, 2004 - memo to City Council, HRA, Advisory Committee from Mr. Osberg and Mr. Grossman 1. Block 2 to be included in public improvement plans. 2. Public improvements includes, but not limited to:.. . additional Public Parking ( parking is a huge concern for downtown already). 3. New redevelopment TIF district - TIF help pay for public improvements related to Proposed developments (plural) on Blocks I, 2, and 3 (remember, it has already been Acknowledged that Sherman and associates are not developing Block 2 - refer to June 2004 memo). 4. HRA will provide up to 90% of tax increment from development to Sherman and Associates ( what about parking for the whole downtown? And why should the developer have control of the TIF dollars? - again refer to Nov. 17,2003 meeting). Nov. 24, 2004 - Planning Committee, City of Hastings 1. Committee approved Option C to recommend to City Council. To complete all of the Desired improvements, TIF district would need to include Blocks I and 16 and north Half of Block 2 - TIF would be used for land acquisition, special assessments for street reconstruction, and/or site preparation on Block 1 (remember Mr. Hicks objected to TIF being used for site preparation? Refer to Nov. 17, 2003). 2. No increment is allocated to assist the proposed condominium development on Block 2 ( Ms. Moratzka stated that she wanted to make it clear that Block 2 would be used to generate TIF dollars, but Block 2 developers would not receive any - again refer to June 2004 and July 8, 2004 - why the different set of rules for each development?). Dec. 6, 2004 - City Council 1. Approved Option C on TIF, but called for a public hearing on Feb. 7,2005 (what Kind of sham is this? Taking a vote on TIF before a public hearing? ).. Jan. 3,2005 - City Council 1. Approved Revised Preliminary Agreement and Master Plan - Sherman Associates (Mr. Riveness and Mr. Alonghi voted NO - the other council members voted YES, . even though it was stated that each Phase would have separate TIF packag~s -:- again making a decision relating to TIF before the Feb. 7 public hearing) . . . VII-2 & VIII-B-3 407 Tyler 51 Rezoning City Council Memo - February 7,2005 Page 1 Memo To: Mayor Werner and City Council From: -,<ris Jenson, Associate Planner Date: February 7, 2005 Subject: PUBLIC HEARING - 407 Tyler St - Rezoning #2005-01 to rezone property from C-3, Community Regional Commerce to R-2 Medium Density Residential. REQUEST The City of Hastings, on behalf of James Mortenson, is requesting that property located at 407 Tyler 8t be rezoned from C-3, Community Regional Commerce to R-2, Medium Density Residence. The City Council ordered a public hearing at their January 18th meeting. PLANNING COMMISSION RECOMMENDATION The Planning Commission held a public hearing on this request at the January 10th meeting. No member of the public spoke regarding this item. The Commission voted 5-2 to recommend approval of the request. Commissioners Truax and Twedt dissented on the vote, as they felt the City was better off leaving the parcel zoned Commercial due to the property's proximity to UBC, a possible future redevelopment site. STAFF RECOMMENDATION Approval of the rezoning, as it is consistent with the comprehensive plan and the use on site, which has always been a residential use. BACKGROUND INFORMATION 407 Tyler 51 Rezoning City Council Memo - February 7, 2005 Page 2 Comprehensive Plan Classification The request is consistent with the 2020 Comprehensive Plan designation of MXD - Mixed Use District. This is a new district created for the 2020 Comprehensive Plan for the downtown area to incorporate the mix of commercial and residential uses in the area. Zoning Classification The existing area includes two homes and a part of the USC business. 407 Tyler St has always been used as a residence, thus the rezoning request. Adjacent Zoning and Land Use The following land uses abut the property: Direction North East South Existina Use Tri-Plex Residence USC Alley Duplex Home Tyler Street Single Family Home Zonina C-3 Comm Reg. Comm. C-3 Comm. Reg. Comm. Comp Plan MXD MJa:I Use MXDMxed Use R-2 Med. Dens. Res. MXD MJa:I Use West R-2 Mad. Dens. Res. MXD MJa:I Use Existing Condition The existing site has a residence constructed in 1880. According to a realtor for the property, the home was used as a duplex at one point, although most recently has been used as a single family residence. It should be noted that with the rezoning of this property, the home will only be able to be used as a single family residence. Duplexes require a minimum of 9,700 square feet of lot area, whereas this property has 7,064, barely meeting the minimum requirements for a single family home in the R-2 District. ATTACHMENTS . Location Map . Application ORDINANCE NO. . SECOND SERIES AN ORDINANCE OF THE CITY OF HASTINGS, MINNESOTA AMENDING SECTION 10.01, SUBDIVISION 1 OF THE CITY CODE HAVING TO DO WITH: OFFICIAL ZONING MAP BE IT ORDAINED by the City Council of the City of Hastings as follows: Subdivision 1. The following described property is hereby zoned ftom C-3 Community Regional Commerce to R-2 Medium Density Residence: The South 62 feet of the West 48 feet of Lot 3, Block 32 and the South 62 feet of Lot 4, Block 32, ORIGINAL TOWN OF HASTINGS, on file and of record in the office of the County Recorder, Dakota County, Minnesota. Subject to any easements of record, if any. ADOPTED BY THE CITY COUNCIL THIS 7TH DAY OF FEBRUARY, 2005. Michael D. Werner, Mayor ATTEST: Melanie Mesko Lee, City Clerk I HEREBY CERTIFY that the above is a true and correct copy ofan ordinance presented to and adopted by the City of Hastings, County of Dakota, Minnesota, on the _ day of . . 2005, as disclosed by the records of the City of Hastings on file and of record in the office. Melanie Mesko Lee. City Clerk (SEAL) This instrument drafted by: City of Hastings (KKJ) 101 4th St. E. Hastings, MN 55033 LAND (UJ$!; APPLICATION CITY OF HASTINGS - PLANNING DEPARTMENT 101 4th Street East, Hastings, MN 55033 Phone: 651.480.2350 Fax: 651.437.7082 Address of Property: L-f07 'T",/er s-t/G'e.t Legal Description of Property: So. (,;;2' 04 We5/- L-f,C6 J of-Lof-S:' ulldSO<AYI1 b~' of WfLI; elk:..Q. ., cW'1l. rJt-.l:!r~s+{~ '1) '. ~ Applicant: Name Address Owner (If differe!)t from Applicapt): Name -;1glYles n /IIlO/-If/18'/1 Address 1f1J~~P1::;e Phone Fax Email CI~7 0+ 1-I-us~/'fJ s Phone Fax Email DescriRtion of Request (include site plan, survey, and/or plat if applicable): Pnr;//? fJ/rifP/+l +rOlVl C-"?' w f2-~ . Check applicable box(es): Note: All fees and escrow amounts due at time of application. v , Final Plat Minor Sub. Rezone Spec. Use. Variance Annexation EAW Prelim Plat Site Plan TOTAL: $600 $500 $500 $500 $250 $500 plus legal expenses $500 plus $1000 escrow $500 plus escrow: - Under 10 acres: $3000 ($500 Planning + $2500 Engineering) - Over 10 acres: $6000 ($1000 Planning + $5000 Engineering) $500 plus escrow: - 0 - 5,000 sJ.: $1500 (Engineering) - 5,000 - 10,000 s.f.: $2500 ($500 Planning + $2000 Engineering) - 10,000 - 50,000 sJ.: $3250 ($750 Planning + $2500 Engineering) - 50,000 sJ. +: $4000 ($1000 Planning + $3000 Engineering) Administrative Lot Split Camp Plan Amendment House Move Lot Line Adjustment Vacate ROW/Easement $50 $500 $500 $50 $400 ~ate Icl/;!() Signature of Owner Date e and Title - Please Print -JOh''lI-l'flZ,fIt'1t<t1 Owner Name. Please Print Official Use Only File # ~:b'::;--ol Fee Paid t..JCIt,'i/ur( 4/2312003 Rec'd By: -j1+;;tuvlV-- Receipt # Date Rec'd /J../3tJloJ App. Complete ~'<" ." "R' ,~. ~~.! '.' 4TH ST E I I~.'.' I III I J I n I _\.' Si.'. ' ~ ~ 2ND ST E ~. h;[1JJ'~ x'0' , 'Ii'.. )> liffiI.'.'.' ".,. 'J!: en lliJ -i . Ii!' '. (j;j EJ In ~' ~ -i IO!J D" I!J E:J 0 ~ Itk!9ffiJ . ~r!~I~ ~I~I r~l~ 'iDir [!\.'i:tJ 5TH ST E ~ \\pI> .1-1;i.i\ I ~~III ~~ 130. 6TH ST E l~.'i I ~..~I I m IdJ 1.CJ3t ~\' I..',...i..........,......... .....iiiii.1 o".'~' 13'-' ,{ - riP q;g --., ",'-' ':-:"'''_''~_:_'::::''-,::', ,',' -:" "., .. ._".,., , ~Qj I~~r;; II \ ~\ ICD 407 Tyler Street Rezone From C.3 - Commercial to R.2 . Medium Density Re Legend l~ l ~R.~ BoundaCD City Lim " ,0; 0 Parcels G later Zoning Districts 0 A 0 p-! 0 C-[ 0 R-[ 0 c-, 0 R-' . C-3 0 R-3 .. C-4 0 R-4 ~ f-f CD R-5 .. 0 H @ R-6 E0 !-, 0 ROW -"'. . '}-I 0 fAT Map Date: December 29, 2004 N .. W~E _OF__ T S Site Location VII-3 Memo To: Mayor Werner and City Council From: John Hinzman, Planning Director Date: February 7,2005 Subject: Public Hearing - Annexation #2004-71 - Centex Stormwater Pond (3.2 acres) -Augustine and Sieben REQUEST Paul, Robert, Dolores, and Rosemary Augustine, and Rosemarie Sieben have petitioned for annexation of approximately 3.224 acres generally located west of Centex Townhome Preliminary Plat #2004-20, northwest of 14th & Tierney. The property would accommodate future right-of-way and a stormwater pond. The annexl!!tio~. wO.!J.1d not include any extension of u~ban services or construction of additionali.!nits. . ..... '.. '. . .'. ~~. ; ~ . - . . The City Council considered first reading and ordered the public he~r'ing at ihe DecEj!l"C1bE!r.. 20, 2004 City Council Meeting.' ; . RECOMMENDED ACTION Approval ot the annexation is recommended. The annexation would reserve right-ot-way for future construction of a north\south collector road, and allow for construction of a stormwater pond. The pond would serve regional stormwater needs for the recently approved Centex Townhomes and other adjacent property. Although the area is outside of the 2020 MUSA boundary, the annexation would not include extension ot urban services, or trigger an amendment to the Comprehensive Plan. ATTACHMENTS . Annexation Ordinance . Petition for Annexation - Augustine . Location Map . Centex Preliminary Plat BACKGROUND INFORMATION Comprehensive Plan Classification The property is not within the 2020 Comprehensive Plan. Since the annexation would not include urban services or additional units, an amendment to the plan would not be necessary. Zoning Classification The property would be zoned A - Agriculture upon incorporation. The A - Agriculture district has a 10 acre minimum lot size, which would preclude the development of any units upon the property. Adjacent Zoning and land Use Direction North East South West ExistinQ Use Ag Centex Prelim Plat Ag Ag ZoninQ Nininger Twp. R-3 PRD Nininger Twp. Nininger Twp. Comp Plan Not in Plan U-H (4-8 units) Not in Plan Not in Plan Existing Condition. . " , The'siie is vacant and is c:urrently farmed. .' ,: .. .,. .' Proposed Improvements .. . ' ;,., ..' Construction of a Private Stormwater Pond. Maintenance of the pond would be the responsibility of a private homeowner association per condition no. 9 of the October 4, 2004 Preliminary Plat Approval. No urban services or units would be constructed. ,," ....~ , Use of Annexed land The owners of the proposed annexation and Centex have agreed to execute the following agreements pertaining to use of the subject annexation: 1) Declaration of Easement and Construction and Maintenance Agreement - To place a drainage and utility easement over the stormwater pond area and ensure for the private maintenance of the pond by adjoining home owners associations. 2) Right-Of-Way Easement Agreement - To dedicate and restrict an 80 foot area for a future north\south collector road. 3) Reciprocal Easement - To allow for the extension of South Frontage Road along the northern boundary of the Centex Pial. Execution of the above documents will be required prior to Final Plat approval of the Centex Property (Preliminary Plat #2004-20). ORDINANCE NO. AN ORDINANCE OF THE CITY OF HASTINGS EXTENDING ITS CORPORATE LIMITS TO INCLUDE CERTAIN LAND ABUTTING THE CITY WHICH IS OWNED BY PAUL, ROBERT, DOLORES, AND ROSEMARY AUGUSTINE, AND ROSE MARIE SIEBEN COMMONLY KNOWN AS THE CENTEX STORMW A TER BASIN PREAMBLE Paul, Robert, Dolores, and Rosemary Augustine, and Rose Marie Sieben have represented to the city of Hastings that they are the sole owners of property described as: ,. : ~. . . ' That part of the Northwest Quarter of the Southeast Quarter of Section 30; Township 115, R"I1ge 17, Dakota County, Minnesota, described as follows: ' . . ( .. :''''\':~''-~'~ .~ . . . Beginning at the northwest cO!n~r'of'Outlot C, SUNSET WEST, according to the recod.~'plat th~reof, Dakota County, Minnesota; thence South 89 degrees 45 minutes 27 seconds West, assumed beanng, along the south line of said Northwest Quarter of the Southeast Quarter, a distance of 341.47 feet; thence North 00 degrees 19 minutes 27 seconds West, a distance of 356.57 feet; thence North 89 degrees 45 minutes 27 seconds East, a distance of 261.47 feet; thence North 00 degrees 19 minutes 27 seconds West a distance of 233.27 feet; thence North 89 degrees 27 minutes 02 seconds East, a distance of 80.00 feet to the east line of said Northwest Quarter of the Southeast Quarter; thence South 00 degrees 19 minutes 27 seconds East, along said east line, a distance of 590.27 feet to said south line of said Northwest Quarter of the Southeast Quarter and the point of beginning. ,_ 0" ~ ::~~..'!:~ . ~,.'" , . "~' . That the property is unincorporated; it abuts the limits of the City of Hastings; is not included within any other municipality; is not included in any area that has already been designated for orderly annexation pursuant to Minn. Stat. 414.0325; and is approximately 3.224 acres in size. Section 1. The City Council hereby determines and finds that the property described above abuts the City of Hastings; that the area to be annexed is 60 acres or less, that the property is not included in any area that has already been designated for orderly annexation pursuant Minn. Stat. 414.0325; that the City of Hastings received a properly prepared Petition for Annexation signed by all of the owners of the property; and that the Petition for Annexation complies with all of the provisions of Minn. Stat. 414.033. Section 2. The property is urban or suburban in character and is in need of City services which can be provided by the City of Hastings. Section 3. The corporate limits of the City of Hastings are hereby extended to include the property described above and that same property is hereby annexed to and included within the City of Hastings as if the property had originally been a part of the City. Section 4. The City Clerk is directed to file a certified copy of this Ordinance with the Minnesota Office of Planning; Nininger Township; Dakota County and the Minnesota Secretary of State. Section 5. This Ordinance shall become effective upon its passage, seven days after its publication, the filing of the certified copies as directed in Section 4 and upon approval of this Ordinance by the Minnesota Office of Planning. Adopted by the City Council of the City of Hastings, this 7th day of February, 2005. Ayes: Nays: .. .' .,'w "'"I ~..".. Michael D. Werner Mayor .,- J ATIEST: Melanie Mesko Lee City Clerk Certification Melanie Mesko Lee, City Clerk of the City of Hastings, does hereby certify that the foregoing Ordinance is a true and correct copy of the Ordinance that was duly adopted at a regular meeting of the City Council ofthe City of Hastings held on the 7th day of February, 2005. (SEAL) Melanie Mesko Lee City Clerk December 8, 2004 City of Hastings Dave Osberg City Administrator 101 4th Street East Hastings, MN 55033 Re: Annexation Petition Dear Mr. Augustine: The owners of approximately 3.224 acres of land in Nininger Township, as evidenced by their signatures set forth below, hereby petition for the annexation of approximately 3.224 acres of land, as legally described on Exhibit A, into the City of Hastings. Attached as Exhibit B is a survey showing a description of the property to be annexed. Dated as of this 8th day of December 2004. OWNERS: BY~~ Robert Augustine , -'~ rt:1-c~' . 1":." By ~-b.~ Paul Augustine . .- ~~ By1?~. / 0 .' Rosemary A~ ~ ~. 0'/7 By{~ .~~ Rose Marie Si ben ByR~~ Dolores Augustine by obert Augustine, Her Attorney-in-Fact '__""__~m_._ -._,--~~- j ;'~~re 11-1, CITY OF HASTINGS 2020 COMPREHENSIVE LANDUSR PLAN ----~ Legon<! -....... -.4Ij---c::- 0,-_ -.....--......... --,:.-.. -:c- W'''-'_I'''~ '._}.....-u__f4&_ (:~) tl-Nl.un.._.._ 9-;:- ------ 0...- CJ - = o~__ ('I __ :.:f;;.- ~'j /j)i~.9 -- C-........- e- ~. Cu- --1 I...F Ld ---"-..~ ....1......1 _.....1._11 .. .., ..... .., ::::" '---;:. II..... ,....... ... , ,ffiT"",* ...... ~--, - ... . . 7- ' ~:.. .. , 3:.1110) &.700 .,U ao..,o a~.93o 1..5&0 ''d.~.o ... - _.... 'oIl-' , ,.. n..:> ... . ,. ....... ... - ,. ...... ... . ,. ...... ... 'n -.." ".' ''''.'' ..., - ~ ....... ., n.. ,........ .... D.It ....... ,... g-." - n.... - '" ".... II.' -- ... ........ "'.> ... ....l '~ /. -..... A W~E ~fl~ '?'.....- .... ,.. :::~~-- ,:':: -....................... -T_c-..............~...... PUn """"'t , .~ "'. ~.H 1"..11' ~l.b " . . .. s ~-"'--- Copyright 2000 City of Hastings J 02004 Westwood Pfofeulonaf Ser*... Inc. , _____r , --"" I . I -- ,~ ,j.) r,' lJ' c'ji c,' /:.'j ..J .. r, ..!-. . rh .c). .~S f! r," "- . r ~/ I , r~ I A- A- !' " " " j c) c) I 1 /./ i "- ,~f f ---".- ........lfC"c.,.... .~- "''''''..E. S...,C.... ...t'"r.'''' vn":'... ....,,:,. I I , r I , I '" Westwaod I'tm55iooaI SeMces. m. I - . , I~- ...... - Centex Homes ....--.... - ~ fdon"""..S5JoM -- ..-. WIlD 1nItItnW Ddn mD ....... In-nJ,SI'H ... ftl-tJ,.JUJ --..... .. . Propoood LepJ DeoaIptIoa: That port of the Northwest Quarter of the Southeast Quorter of Section JO, Townsh,;, 115. Rongt! 17. Dokoto Cwnt)( Minnt!soto, described as follows: ,,,,: 8t/glnning at the north west corner of Outlot C. SUNSET KfST, according to the recorded plat thereof. Dakota Count)( Minnesota; thence South 89 degrees 45 minutes 27 seconds West. assumed bt:aring, along the south line of saki Northwest Ouortt:r of tht: Southt:ost Ouarter. 0 distance of 34'.47 fet/t; thrmct/ North 00 degrees 19 minutes 27 st!conds Wt:st, 0 distonce of J56.57 feet; thence North 89 degrees 45 minutes 27 st!conds East, 0 distance of 26t.47 feet; thence North 00 degrees 19 minutes 27 seconds West. a distonctJ af 2J3.27 fetlt; thMCtJ Narth 89 degrees 27 minutt:S 02 sflConds East. a dlstolfct: of 80.00 feet to the east lint: of said Northwest Quarter of the Southeast Quarter; thrmct! Soul" 00 dtlgretls '9 minutes 27 sflConds East, along said east line. 0 distance of 590.27 feet t8 sold south line of soid Northwest Ouarter of 'he Southeast Quarter and the point of I1eginning. Area = 140.438.28 sq. ft. or 3.224 acres Jf ~ I o' 100' 200' 300' Vitt - _1..1 U/19/04 200310J0ESf"D3.DWG Property Parcel , Sketch , Mlnneeota ____._____._h_...__..__. '.'__.__. _.._...... 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L_...._J '.J , ~. ~~ J .. ~, r /I> ... I ... ... r-' rJ.,.-, r.,.., ... ~f I , '< j ~- . r----- I ---- ;1 I "'n . I I ;'.. : I . ~" f----h-~ I (.f~ I ~ I I ';: , f! , I I I ! I , ~.: ; I . f--h--_~ I f f f OIj I I I I VIII-B-1 & 2 Memo To: Mayor Werner and City Council From: John Grossman, BRA Director Date: February 3, 2005 Subject: Resolution-Approve the Elimination of Parcels from Downtown Tax Increment Financing District #1 Resolution-Adopt a Modification to the Hastings Downtown Area Redevelopment Plan and Establish Tax Increment Financing District #4 REQUEST Please see the Public Hearing Staff Report for further information. VIII-B-3 Memo To: Mayor Werner and City Council From: John Hinzman, Planning Director Date: February 7, 2005 2nd Reading\Adopt Ordinance - 407 Tyler St - Rezoning #2005-01 to rezone property from C-3, Community Regional Commerce to R-2 Medium Density Residential. Subject: REQUEST Please see the Public Hearing Staff Report for further information. . VIII-B-4 Memo To: Mayor Werner and City Council From: John Hinzman, Planning Director Date: February 7,2005 Subject: 2nd Reading\Adopt Ordinance - Annexation #2004-71 - Centex Stormwater Pond (3.2 acres) -Augustine and Sieben REQUEST Please see the Public Hearing Staff Report for further information. . .......' , , VIII-B-5 Stte Plan - 630~8 Pleasant Dr. Townhomes City Council Memo - February 7, 2005 Page 1 Memo To: Mayor Werner and City Council From: Kris Jenson, Associate Planner Date: February 7,2005 Subject: Tony Brown - Site Plan Review #2005-05 - 630-648 Pleasant Dr. Townhomes. REQUEST Tony Brown has requested site plan approval for the following sites: Lots 4 and 5, Block 1, Whispering Meadows PLANNING COMMISSION RECOMMENDATION The Planning Commission reviewed this item at their January 24th meeting. The Commission did recommend approval of the site plan, but added a condition that the rear of the units be broken up in some way to minimize the visual impact on adjacent properties. STAFF RECOMMENDATION Staff recommends approval of the attached resolution. BACKGROUND INFORMATION Comprehensive Plan Classification The Plan is consistent with the Comprehensive Plan. The property is guided U-III, Urban Residential (8+ units per acre). This property is proposed to be developed at a density of 12.9 units per acre. Zoning Classification The Plan is consistent with the Zoning Ordinance. The property is zoned R-3 - Medium High Density Residence PRO. Planned Residential Development allows for clustering of units and preservation of open space. Sfte Plan - 630-648 Pleasant Dr. Townhomes City Council Memo - February 7, 2005 Page 2 Adjacent Zoning and land Use The following land uses abut the property: Direction North East South Existina Use Townhomes Townhomes Pleasant Drive Townhomes Apts/Condos Zonina R-3- Med-High Den Res. R-3- Med-High Den Res. ComD Plan U-IJI (8 + units) U-III (8 + units) West R-3- Med-High Den Res. U-IJI (8 + units) R-3- Med-High Den Res. U-III (8 + units) Existing Condition The existing site is level at Pleasant Drive before sloping down about 8 feet to the rear of the property. Proposed Condition Two four-unit buildings to be built on the northwest side of Pleasant Drive. History In 1986, a site plan review and approval was granted for Mike Williams, the original owner who platted the property. At that time, approval was granted for four units per lot. SITE PLAN REVIEW Proposed Building Setbacks Proposed building setbacks are acceptable. Due to their location along Pleasant Drive, the lots are required to have a 35' front yard setback, as opposed to the typical 20' front setback. This is to allow vehicles exiting the property to turn around and pull out onto Pleasant Drive, rather than having to back out onto the road. The rear yard setback of Lot 4 appears to not meet the 20' setback requirement, but the distance shown is to a cantilever on the rear of the home. Setbacks are measured to the foundation, and in this case there is a 21.8' rear yard setback to the foundation. Parking Parking is acceptable. Code requires each unit to have two off-street parking spaces. Two of the units will have two-car garages, while the other two units will have a single car garage. There is adequate parking space in the driveway for the second vehicle. landscaping Trees are shown in the boulevard and in the front yard as well. The sizes are adequate, however the City Forester has asked for more specific species information on the proposed trees. The following standards conditions apply: Sne Plan - 630~8 Pleasant Dr. Townhomes City Council Memo - February 7, 2005 Page 3 1) An escrow account must be established for all uncompleted site items (including landscaping) prior to certificate of occupancy. 2) All landscaped areas must be irrigated. Fencing and Walls No fencing or walls are included. Architectural Elevations & Floorplan The building uses primarily horizontal lap siding with some shake siding in the peak of the double garages. The units are stacked, meaning the units are on top of each other, rather than all side by side. Decks are shown on the rear building elevations; however the applicant has stated that he is unsure whether those will be built at the time of initial construction or at a later date. Mr. Brown presented a color photo at the Planning Commission meeting with the two color schemes he intends to use on these buildings. The pictures are of other town home units he has constructed elsewhere in the metro area. Color photos are enclosed for the City Council only. The units each have 4 bedrooms, with approximately 1700 sq. feet per unit. Ownership Status Mr. Brown intendeds to rent the units initially, with the possibility of the units being converted to condominiums and sold individually at a later date. Grading, Drainage, and Utility Plan The applicant will be required to submit plans indicating the grading, drainage, and utilities on the site for approval prior to the building permit being issued. There is a large drainageway at the rear of the property. ATTACHMENTS · Location Map · Site Plan · Building Elevations & Floor Plans . Application HASTINGS CITY COUNCIL RESOLUTION NO. 02- -05 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HASTINGS APPROVING THE SITE PLAN OF TONY BROWN TO CONSTRUCT TOWNHOMES ON LOTS 4-5, BLOCK 1, WHISPERING MEADOWS, HASTINGS, MN Councilrnernber adoption: introduced the following Resolution and moved its WHEREAS, Tony Brown has petitioned for approval to construct 8 town homes on property legally described as Lots 4-5, Block 1, WHISPERING MEADOWS, Dakota County, Minnesota; and WHEREAS, on January 24, 2005, a review was conducted before the Planning Commission of the City of Hastings, as required by state law, city charter and city ordinance; and NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HASTINGS AS FOLLOWS: That the City Council hereby approves the site plan request of Tony Brown as presented to the City Council subject to the following conditions: 1} All disturbed areas on this property shall be stabilized with rooting vegetative cover to eliminate erosion problems. 2} An escrow account must be established for all uncompleted site items (including landscaping) prior to certificate of occupancy. 3} Specific species information regarding trees to be provided. 4} All landscaped areas must be irrigated. 5} The site plan must be modified to include a turnaround for each driveway. 6) Incorporation of differing colors to distinguish the buildings as presented at the Planning Commission meeting, including at minimum, a trim board at the edge of the cantilever on the rear of the building to help break up the rear elevation. 7) Final approval of the grading, drainage and utility plans by the Public Works Director, and reimbursement for any fees incurred in review of the sites. The owner assumes all risks associated with the grading and utility placement prior to formal approvals. 8) Submission of an electronic copy of all plan sets (TIF, PDF, or similar format) prior to issuance of a building permit. 9) Approval is subject to a one year Sunset Clause; if significant progress is not made towards construction of the proposal within one year of City Council approval, the approval is null and void Council member moved a second to this resolution and upon being put to a vote adopted by all present. Ayes: Nays: Absent: ATTEST: Michael D. Werner, Mayor Melanie Mesko Lee, City Clerk I HEREBY CERTIFY that the above is a true and correct copy of resolution presented to and adopted by the City of Hastings, County of Dakota, Minnesota, on the _ day of , 2005, as disclosed by the records of the City of Hastings on file and of record in the office. 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Coon Rapid!;, MN 55433 (763)783-1880 FaJl.:783-1883 PI a NEERengineering Coon Rapids Office MendotaHeightsOffice 2422 Enterprise Drive Mendot~ Heights, MN 55120 (651)681-1914 Fax:681-9488 CIVIL ENGINEERS LAND PLANNERS LAND SURVEYORS LANDSCAPE ARC~CTS SKETCH PLAN FOR: House Address: House Model: HELP- U- BUILD. INC. Pleasant Drive 4 Unit Buildine- ./' 3 vacant 5 vacant / /' Benchmark Used Benchmark Cbecked ~ ~ti~ /' h ~~\~ RM Denotes Red Maple SM Denotes - Sugar Maple, FC Denotes F10werlng Crab ~~.~ ...... Denotes Emergency Overllaw . 000.0 Denotes Existing Elevotion ~ Denotes Proposed Elevation -' Denotes Drainage Flow Direction - - Denotes Drainage & Utility Easement (per recorded plot) - Denotes Offset Iron Bearings shown ore assumed / s0J2 e"\.i",,",- >,~rr( PROPOSRD RT11T.DBm ElEVATIONS lowest Floor Elevation: .a2LY. Top of Foundation ao..,tlon: 830.33 Garago Slob E'o..,tion: ~ (at door) LOT NOTE; Propolled buDdIn'll .Ite grading '- In occordQne. with the orudlngpIonS~v.dbythecrtyen'llin.... NOTE: Controctor must wrlfy all dimensions. drfwway dnlgn. NOT!: Drlvewar- are lIhown for grophlc: purpons only, fino! driveway dnlgnondlocatlanwill be delermlnedbyconuocto.r. 4 , BLOCK 1 , WHISPERING MEADOWS DAKOTA COUNTY, MINNESOTA We hereby certify to HF.:I P-lJ-RIJII n tNr. thot this survey, plan or report was prepared by me or under my direct supervision and that I om 0 duly licensed Land Surveyor under the Jows of the State of Minnesota. Dated this day of A.D., 2004. . Signed: PIONEER ENGINEERING. P.A. Scale: 1 inQh - 301lli By. Terrence E. Rothenbocher, l.S. Reg. No. 20595 Thomas R. Bolluff, L.S. Reg. No. 40361 2649 2044.38.001 JFW .._._._---~---~~ Coon Rapids Office 20!85IhAvenueN.W. Coon Rapids, MN 55433 (763)7S3-]S80 Fv;:783-ISS3 PI a NEERengineering Coon Rapids Office Mendola Heights Office 2422 Enterprise Drive Mendola Heights. MN 55]20 (651)68]-]9!4 Fv;:681.94S8 CIVIL ENGINEERS LAND PLANNERS LAND SURVEYORS LANDSCAPE ARCHITEcrS SKETCH PLAN FOR: House Address: House Model: HELP- U- BUILD. Pleasant Drive 4 Unit BuiJdinll ./ INC. 6 vacant 4 vacant / /' Benchmark Used Benchmark CbecJced ~ ./' ~~\~ ~1~ /' ~J'~ / RM Denotes Red Maple SM Denotes Sugar Maple Fe Denotes F10wering Crab ~~.ri ........ Denotes Emergency Overflow II 000.0 Denotes Existing Elevation "<@]) Denotes proposiKI Elevation - Denotes Drainage Flow Direction Denotes Drainage de Utl/ity Easement (per recorded plat) - Denotes Offset Iron Bearings shown are assumed 5'0) "-~}--\ ~ PROPOSED mmnlNG ELEVATIONS lowest Floor Elevation: ~ Top of Foundation Elevation: 825.13 Garage Slab Elevation: ~ (at door) LOT 5 NOTE:PropO"dbundlng.lt'~"lnoceordanc:e_withthe grading pion. approved by the C:ltyenglne... NOTE; ContractlX' mud. verify all dlmon.lone I: dri_y d"l;n. NOTE; Ort.....o)'e ore....OWfI lor graphic: purpo..e only. final driveway d..lgn ond locotlon will be determined by c:onlroctor. BLOCK 1 WHISPERING MEADO WS DAKOTA COUNTY. MINNESOTA We hereby certify to HElP-IJ-RIJII n INC thot this survey. pion or report W(lS prepared by me or under my dintct supervision ond that I om 0 duly licensed Land Surveyor under the lows of the State of Minnesota. Doted this day of A.D., 2004. Signed: PIONEER ENGINEERING, P.A. Scale: 1 i!lQh =.30!tti By: Terrence E. Rothenbach~r, L.S. Reg_ No. 20595 Thomas R. Ballutf. L.S. Reg. No. 40361 2649 204438.002 JFW ~ co - Co (I) - .- t/) Q) E 000 ~J: cos:: 03= MO co I- ... C L!) o ~ o ~Z* ~ ;:: c:: ctI ""') Q) - ctI o c. ctI :2 r/l .... ~ CO (f) CO Q) - c.. c o :;:: r3 o ....J Q) - U5 ~ c 1\ ~ , , ,Id Ii ! I i Ii! I ' ! I I I i ; i I I I ! I; I ~ I Ii! Iii ! ! i! ! I I ! I ! I j i i I I i I Iii li~.~loiiii.iil,ii..I.i!.~ ; ,~ ,~ [; " , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , " " " " " " " " " " " " " " " " " " " " " " " " " " " " " " " " " " " " " " " " " " " " " " " From: IT Department To: Chris '01/03/05 13:49 FAX 651 437 3805 Jan u:J Uti U1:U3p T any Brown Dalo: 1/12/2005 Time: 02'22 PM iNTI;;!{I'LASTiCS" . PageSo!4 .... ... . ~002 p3 651-762-1285 LAND USE APPUCA TION CITY OF HASTINGS. PLANNING DEPARTMENT 101 4th Street East, Hastings, MN 55033 Phone: 651.480.2350 Fax: 651.437.7082 Legal Desa1P\ion 01 Property: (Ou"I~ Applicant: Name 4rLOi g,oc.J'l Addr""" ~ ~<,~ (Wnh fd f .I:f 41"11) Phone (c..~1 ~ (&'>$ .()q-I/ Fa" ((.gl) ! toJ.-- J ~~S- EMsrl K,.lr-()-6,':1~~ 1t..\N?~+.(k+ Addr"",s of Properiy. f'1f't' S.~ nr D( I Ve w-ih 11~0 bllk)c x~w , rl i1>&.11i'~ . VrJT""ablil'::. tV ~ \.\..~.( ,n~ l)a /;;. Owner: (If different from Applicant): Name ~~~ Addr99a 1> r: ~'> In..5SCS3 Phone b5J- "2.lb"" bl38 bS/-.qeo- 5173 Fax l-~S 40"1-. 3605 EMma Descrlptfon of Request (Include &it.. plan. aurvey, and/or pial If applicable): ~k?i;'~~~"'R-20k'~?cL,,,) ~r ~PP'''~;liln~)7 1 J ." . ,<';~ Checll applicable bOX!S8): Note: All fees Brad eecrow amounts due at lime of sppllQlllon. Applicant Name and Title. Plaue Print t~:t~ -r~~~AI~:I~I'~ IO'n. Offic]aJ Use Only / . File # U..tJ1?W- Rec'd By: 1:ft1Ci'71Jv1 Fe.. P..ld 3r2...r 1. U(,L Rltcelpt# Final Plat MlnorSub. Ruorae Spec. Us.. Veriance Annenficra EAW P....llm PJat Site Plan TOTAL: Signature of Applicant 5600 ~ AdmlnlstraUve Lot Split $50 $500 Comp Plllra Amendment $500 $500 Hc>use Move $500 $500 Lot Un.. AdJu.tment $50 $250 Vacate ROWlEe8ement $400 $$00 plus legal expenses $500 pJUII $1000 escrow $500 plus escrow: - Under 10 acras: $3000 ($500 Planning + $2500 E~ineerlng) . Over 10 acres: S8000 ($1000 Plllllnlng + $5000 Englne9/"lng) 5500 p4us escrow: - a - 5,000 a.f.: $1500 (Engineering) - 5.000 -10,000 d.: $2500 ($500 Plann/rag + 52000 Engineering) - 10,000 - 50,000 d.: $3250 (5750 PlannIng + $2500 Eraglneering) .50,000 s.f. +: $4000 ($1000 Planning + $3000 EnglnflQrlng) Date OBI. - 3 -OS JIM H~I-.i~E. 04/23100 Date Rec'd App. Complete VIII-B-6 Memo To: Mayor Werner and City Council From: Kris Jenson, Associate Planner Date: February 7, 2005 Subject: Order Public Hearing - Vacation ot Right ot Way #2005-12 - East % ot Lake Street, south ot 4th Street - Kenneth Holtz REQUEST The City Council is asked to order a public hearing to vacate the East % ot Lake Street south of 4th Street, between Blocks 14 and 15, Barkers Addition. Kenneth Holtz, owner ot the adjacent eastern property has petitioned tor the request. VACATiON REVIEW Existing Condition The existing right-ot-way is unimproved and provides limited opportunity tor tuture connection to the south. Topography slopes down over 20 feet trom 4th Street to the Lake Isabel outlet to the Vermillion Slough. An accessory building constructed by the tormer property owner to the east presently exists within the right-ot-way. Conditions for Vacation The Building Official inspected the existing garage and lean-to, which are located within the right-ot-way. While the garage is structurally sound, the lean-to is not. Staff will recommend that it the vacation is approved, that Mr. Holtz would need to remove the lean- to and place a weather-resistant barrier on the garage. Utilities Municipal utilities do not exist in the right-ot-way. It is unlikely private utilities exist. City Staff will contact private utility providers prior to the public hearing tor comment. ATTACHMENTS . Location Map . Application LAND >1J.IS,j; APPLICATION CITY OF HASTINGS - PLANNING DEPARTMENT 101 4th Street East, Hastings, MN 55033 Phone: 651.480.2350 Fax: 651.437.7082 Address of Property: Legal Description of Property:r-::-M Wi- (~~) Dr-- !.1tu~. <2ol,Lt If) Or-- +t!1- 0+--- ~. v ~~;v; l,ll/tY)) e-l~VYY'~ (~-t Description of Request (include site plan, survey, and/or plat if appiicable): vaactu ~ d("~n0Ld {Aloov~. ApPlicant, Name Address Phone Fax Email Owner (If different from Applicant): Name Address Phone Fax Email Check applicable box(es): . Final Plat Minor Sub. Rezone Spec. Use Variance Annexation EAW Prelim Plat Site Plan TOTAL: Signature of Applicant Note: All fees and escrow amounts due at time of application. $600 $500 $500 $500 $250 $500 plus iegal expenses $500 pius $1000 escrow $500 plus escrow: - Under 10 acres: $3000 ($500 Planning + $2500 Engineering) - Over 10 acres: $6000 ($1000 Planning + $5000 Engineering) $500 plus escrow: - 0 - 5,000 s.l.: $1500 (Engineering) - 5,000 - 10,000 s.f.: $2500 ($500 Planning + $2000 Engineering) - 10,000 - 50,000 s.f.: $3250 ($750 Planning + $2500 Engineering) - 50,000 s.f. +: $4000 ($1000 Pianning + $3000 Engineering) Administrative Lot Split Camp Plan Amendment House Move Lot Line Adjustment . Vacate ROW/Easement $50 $500 $500 $50 $400 Date Signature of Owner Date Official Use Only File # Uftrl7-- Fee Paid NIA- . Owner Name - Please Print Rec'd By: '- tit- Receipt # 4/23/2003 Date Rec'd~00 App. Complete 2- Ch Lake St Vacation - East 1/2 South of 4th St - requested by Kenneth Holtz Legend - Buildings Roads . - o Parcels Map Date: February 2, 2005 N ~ W+E s Site Location