HomeMy WebLinkAbout08-16-04
CITY OF HASTINGS
COUNCIL MEETING
Monday, August 16, 2004
7:00 P.M.
I. CALL TO ORDER:
II. ROLL CALL:
III. DETERMINATION OF QUORUM:
IV. APPROVAL OF MINUTES:
Approval of Minutes for the Regular Meeting on August 2. 2004
V. COUNCIL ITEMS.TO BE CONSIDERED:
VI. CONSENT AGENDA:
The items on the Consent Agenda are to be acted upon by the City Council in a single motion. There will be no
discussion of these items unless a Councilmember or citizen so requests, in which event the items will be
removed from the Consent Agenda to the appropriate department for discussion.
1. Pay Bills As Audited
2. Approve Temporary On-Sale Liquor License-American Legion (September 17 &
18,2004)
3. Resolution-Approving Wages for 2004 Election Judges
4. Resolution-Appointing Judges for 2004 Primary Election
5. Approve Unpaid Leave Qf Absence Extension
6. Resolution-2004/2005 Amusement Device Licenses
7. Resolution-2005 TRAC Funding
8. Adopt Resolution Ordering a Public Hearing for Proposed Modifications and
Establishments of TIF Districts
9. First Reading/Order Public Hearing-City Code Amendment #2004-43 -
Accessory Structures
10. Resolution-Grant Approval Extension: Final Plat #2004-11 (Schoolhouse
Square 3rd Addition)
11. Approve Park Dedication-Regina Medical Addition
12. Approve Final Pay Estimate-2002 Westwood Reconstruction Project-3 Rivers
Construction-$107,126.58
13. Approve Pay Est. #2-2004-1 Westwood Reconstruction Project-3 Rivers
Construction-$748,059.19
14. Approve Pay Est. #1-2004-2 31st St. Reconstruction Project-A-1 Excavating-
$145,964.25
15. Approve Pay Est. #1-2004-3 Vermillion River Trail Underpass-Mattison
Contractors-$113,636.90
16. Approve Pay Est. #1-2004-4 10th St. & Hwy 61 Project-Ace Blacktop-$56,904.05
17. Approve Pay Est. #11-2003-6 General Sieben Drive & Bridge Project-A-1
Excavating-$97,676.81
18. Approve Pay Est. #8-2003-2 Riverwood South Oaks Project-Contractors Edge-
$344,201.11
19. Approve Pay Est. #8-2003-3 Spiral & 31st-Ryan Contracting-$83,698.06
20. Resolutions and Recommendations for $5,055,000 GO Improvement Bonds,
Series 2004B and for $315,000 GO Equipment Certificates of Indebtedness,
Series 2004C
VII. AWARDING OF CONTRACTS & PUBLIC HEARING:
1. Award of Bid-Warming Shelter Buildings
2. Public Hearing-Vacation of Right-of-Way #2004-40: East Half of Forest
Street adjacent to 418 West 2nd Street (Lori Duong)
VIII. REPORTS FROM CITY STAFF:
A. Public Works
B. Planning
1. Resolution: Vacation of Right-of-Way #2004-40: East Half of
Forest Street adjacent to 418 West 2nd Street (Lori Duong)
2. Resolution-Variance #2004-46: Front yard Setback at 1202 Eddy
Street (Tom Connell)
3. Resolution-Variance #2004-45: Sideyard Setback at 501 14th
Street West (Troy & Natasha Isadore)
4. Resolution-Site Plan #2004-41: Stepping Stone Child
Development Center at South Frontage Road & Westview Drive
(Portfolio Design Services)
5. Resolution-Site Plan #2004-42: S & C Bank at 17xx North
Frontage Road (Gold bridge Group)
6. Second Reading-Continue/Adopt Ordinance Amendment #2004-
02: Home Occupations
7. Consider Directing Staff to Consider Changes to New
Development Guest Parking
C. Administration /,!
1. Authorize Phase I of Pioneer Park
2. High Performance Partnerships Final Report
IX. COMMENTS FROM AUDIENCE:
X. UNFINISHED BUSINESS:
XI. NEW BUSINESS:
XII. REPORTS FROM CITY COMMITTEES, OFFICERS,
COUNCILMEMBERS:
XIII. ADJOURNMENT:
Next City Council Meeting on Tuesday, September 7,2004
Hastings, Minnesota
August 2, 2004
The City Council of the City of Hastings, Minnesota met in a regular meeting
on Monday August 2,2004 at 7:00 p.m., in the City Hall Council Chambers at the
Hastings City Hall, 101 East 4th Street, Hastings, Minnesota.
Members Present: Mayor Mike Werner, City Councilmembers Hazlet, Hicks,
Moratzka, Riveness, Schultz, and Yandrasits
Members Absent: None
Staff Members Present: City Administrator David Osberg;
Administrative Assistant/City Clerk Melanie Mesko Lee;
City Attorney Shawn Moynihan;
Planning Director John Hinzman;
Utilities Superintendent Jim Heusser;
Assistant City Engineer Nick Egger;
IT Director Stephanie Nornes
Approval of Minutes
Mayor Werner asked if there were any corrections or additions to the minutes
of the regular meeting of July 19, 2004. Hearing none, the minutes were approved
as presented.
Consent Agenda
Moved by Councilmember Hicks, seconded by Councilmember Riveness, to
approve the Consent Agenda as presented
7 Ayes; Nays, None.
1. Pay Bills As Audited
2. Budget Adjustment Request
3. Request Renewal of Audit Contract
4. Accept Water Quality and Production Study Proposal
5. Order Public Hearing-Vacation of Right-of-Way #2004-40: East Half of Forest
Street Adjacent to 418 West 2nd Street (Lori Duong)
6. Approve 2004 Building Fee Schedule
7. Resolution-Approve Gambling Permit for Regina Medical Center (October
24, 2004)
8. Approve Closing of Two Blocks for Downtown Business Association and Main
Street Festival on September 18, 2004
Award of Bid-Warming Shelter Buildings
City Administrator Osberg stated that the bids were received July 19, 2004
and came in over budgeted amount. Staff is requesting that the item be tabled until
the August 16, 2004 Council meeting to give staff a chance to meet with the NRRC
and the Planning Committee to determine a recommended action.
Minutes of the Regular Meeting of August 2, 2004
Page 2 of 5
Moved by Council member Riveness, seconded by Councilmember Moratzka
to table the item until August 16, 2004.
7 Ayes; Nays, None.
Public Hearing-Vacation of Right-of-Way #2004-36: West Half of Forest Street
Adjacent to 500 West 2nd Street (Robert Langenfeld)
Mayor Werner opened the public hearing at 7:02 p.m.
Planning Director Hinzman stated that the request is for the western 33 feet of
Forest Street. The resolution before the council will need to be ameded to reflect that
drainage and utility easements will be kept by the City. Hinzman stated that a similar
request by the property owner of 418 East 2nd Street. A public hearing for that
request has been scheduled for August 16, 2004. Staff recommends approval of the
request.
Tim Wermager, attorney for Lori Duong, property owner of 418 East 2nd Street,
requested that this item be tabled until August 16, 2004 and that both requests for
right-of-way vacations be considered together.
Robert Langenfeld, the applicant, stated that he did not object to the Duong's
request and requested that the Council take action on his vacation request at this
meeting rather than tabling it until the August 16 meeting so he can begin
landscaping work.
Lori Duong, 418 East 2nd Street, stated that she did not make application for
vacation earlier because it had been previously denied by the Council when it
included entire vacation, including an alley vacation. She requested that the items be
considered at the same time.
Hearing no further public comments, Mayor Werner closed the public hearing
at 7:06 p.m.
Resolution-Vacation of Right-of-Way #2004-36: West Half of Forest Street
Adjacent to 500 West 2nd Street (Robert Langenfeld)
Councilmember Moratzka questioned whether the easements would have an
impact on ability to landscape and water drainage issues. The applicant stated that
the landscaping would be minor and would not impact water drainage.
Councilmember Hicks stated support for both vacations and that he felt that
the Council should act on this vacation in the affirmative.
Moved by Councilmember Hicks, seconded by Councilmember Yandrasits to
approve the vacation of right-of-way as presented.
7 Ayes; Nays, None.
Copy of resolution on file.
Appeal Removal of Landscape Retaining Wall and Fill in Ponding Basin-1328
Eagle Bluff Drive
The applicant requested that this item be tabled until the September 9, 2004
City Council meeting.
Moved by Councilmember Moratzka, seconded by Councilmember Riveness
to table the item until September 9,2004
Minutes of the Regular Meeting of August 2, 2004
Page 3 of 5
7 Ayes; Nays, none.
Appeal Restriction of Fencing in Ponding Basin Easement-1336 Eagle Bluff
Drive
Moved by Councilmember Moratzka, seconded by Councilmember Riveness
to table the item until September 9,2004.
Roll Call Vote was taken.
4 Ayes; Nays, Councilmembers Hazlet, Yandrasits, and Hicks.
Resolution-Variance#2004-35: Sideyard Setback-1947 Ridge Lane (LeRoy
Finke)
The Council discussed the significant pine tree which would need to be
removed should approval be given. The applicant stated that the request for the
sideyard setback is for construction of a garage. That construction would not
necessitate the removal of the significant tree; the addition of a driveway would.
Councilmember Hicks noted that the tree policy is a guideline, not a
requirement.
Moved by Councilmember Riveness, seconded by Councilmember Hicks to
approve the variance with the additional condition that the City Forester review the
significant tree.
7 Ayes; Nays, none.
Copy of resolution on file.
Resolution-Variance #2004-38: Allow Projecting Signs/Exceed Maximum
Signage: Green Mill/Dunn Brothers Building (Schoolhouse Square)
Planning Director Hinzman stated that the Planning Commission
recommended approval of the request for projecting signs 6-1 and staff is
recommending support. He stated that the Planning Commission recommended
approval of the request to exceed maximum signage 5-2 and staff does not have a
recommendation regarding that request. He stated that the applicant is attempting an
historic design and the signage request would exceed the 5% maximum but not
exceed 6%.
Councilmember Moratzka stated that this request is only for this parcel and
does not allow for or establish precedence for similar future requests in downtown,
the applicant's comparison, or along Vermillion Street, where the development is
located.
The Council also discussed the lighting on the sign.
Moved by Councilmember Hicks, seconded by Councilmember Yandrasits to
approve the request for projecting signage with the conditions set by the Planning
Commission and that any projecting sins not be backlit and that this approval not set
a precedence for other lands, structures, or buildings in the same district.
7 Ayes; Nays, none.
Copy of resolution on file.
Minutes of the Regular Meeting of August 2, 2004
Page 4 of 5
Resolution-Site Plan #2004-21: Whispering Lane Condominiums (Lawrence
Builders)
Planning Director Hinzman stated that on July 6, 2004, the City Council
directed staff to develop a resolution with findings of fact for denial of the project
based the following conditions:
1. The site plan does not meet the landscaping and berming conditions
placed upon the 1986 Preliminary Plat approval; and
2. Increase in traffic from the development would cause a negative effect
on the neighborhood.
Dave Harris, architect for the applicant, questioned what other things the
applicant could have done to receive approval by the City Council for this project. He
stated that all City Codes and conditions of the 1986 agreement with the City have
been complied with.
Councilmember Moratzka questioned whether the project could fit better with
the neighborhood if some additional architectural appearances would be
implemented to better fit in with the surrounding neighborhood.
Councilmember Hicks stated that the neighborhood is different than it was in
1986, when the preliminary plat was approved by the Council.
Moved by Councilmember Hicks, seconded by Councilmember Hazlet to approve the
resolution with findings of fact to deny the project.
Council member Yandrasits stated that she would vote against the denial. She
stated that the City entered into an agreement with the property owner and it should
be honored. She stated that she felt the findings of fact presented were not sound.
City Attorney Moynihan stated that finding of fact must have legal reasons to
support it.
Councilmember Hazlet questioned whether the project could be further
buffered form the neighborhood. He also stated concern with the traffic, current and
projected levels.
Councilmember Hicks stated support for the resolution establishing findings of
fact.
Mayor Werner stated that the Council is elected to represent the City as a
whole and the City's good. He stated that he did not feel that the project as
presented does that. He also stated that the City must be aware of legal reasons for
denial of a project to ensure that the City does not enter needlessly into litigation. He
supported a meeting with the Planning Committee of the Council, City Staff, and the
applicant to try to find a compromise on the project.
Councilmember Hicks, seconded by Councilmember Hazlet withdrew the
previous motion.
Moved by Councilmember Riveness, seconded by Councilmember Moratzka
to table the motion to deny and work with the applicant to find a compromise.
7 Ayes; Nays, none.
Resolution-Final Plat #2003-56: South Oaks of Hastings 3rd Addition (Greg
Jablonske)
This item was removed from the agenda at the applicants request. .
Minutes of the Regular Meeting of August 2, 2004
Page 5 of 5
Resolution-Final Plat #2004-37: Wallin 11th Addition (Wallin Ltd. Partnership)
Moved by Council member Yandrasits, seconded by Councilmember Schultz to
approve the resolution as presented.
7 Ayes; Nays, none.
Copy of resolution on file.
Resolution-Preliminary and Final Plat #2004-34: Regina Medical Addition
Moved by Councilmember Hazlet, seconded by Councilmember Yandrasits to
approve the resolution as presented.
7 Ayes; Nays, none.
Copy of resolution on file.
Authorize Advertisement for IT Staff Person
City Administrator Osberg stated that the City had previously budgeted for a
part-time IT person for 2003 and 2004. Due to the requirements of the position, staff
has not been able to hire a regular, part-time person to staff this position.
Additionally, Osberg outlined items that are not being completed because of
insufficient staff levels. He requested authorization to hire an IT staff person, ranging
from part-time to full-time status.
Moved by Councilmember Yandrasits, seconded by Councilmember Moratzka
to approve the request as presented.
7 Ayes; Nays, none.
Copy of resolution on file.
Proposal for Consulting Engineering Services Relating to City Dock
City Administrator Osberg requested approval to hire Polaris Group to conduct
a feasibility study at a cost not to exceed $4,400.
Moved by Councilmember Yandrasits, seconded by Councilmember Hicks to
approve the request as presented.
7 Ayes; Nays, none.
Copy of resolution on file.
Adjournment
Moved by Councilmember Moratzka, seconded by Councilmember Riveness
to adjourn the meeting at 8:27 p.m.
7 Ayes; Nays, None.
ATTEST
Mayor
City Clerk
Date: 08/12/2004
Time: 15:02:56
Operator: BECKY KLINE
CITY OF HASTINGS
FM Entry - Invoice Payment - Department Report
Department Vendor Name Description
-------------------- -------------------- ------------------------
COUNCIL AND MAYOR
COUNCIL AND MAYOR
ADMINISTRATION
ADMINISTRATION
ADMINISTRATION
CITY CLERK
CITY CLERK
CITY CLERK
CITY CLERK
CITY CLERK
CITY CLERK
CITY CLERK
CITY CLERK
CITY CLERK
CITY CLERK
MAINTENANCE
MAINTENANCE
MAINTENANCE
MAINTENANCE
MAINTENANCE
MAINTENANCE"
MAINTENANCE
MAINTENANCE
POLICE
POLICE
POLICE
POLICE
POLICE
POLICE
POLICE
POLICE
POLICE
POLICE
POLICE
POLICE
POLICE
POLICE
UNITED STATES POSTAL POSTAGE RESET
Total for Department 000
AI CPA DUES/ LORI WEBSTER
SUBURBAN RATE AUTHO 2ND HALF MEMBERSHIP DUES
Total for Department 102
FRIEDMAN GROUP GEN LIABILITY / GRAND EX
NEXTEL COMMUNICATION CELL PHONE SERVICE
UNITED STATES POSTAL POSTAGE RESET
Total for Depart~ent 105
ALLINA MEDICAL CLINI PRE-EMPLOYMENT PHYSlCAL/
HASTINGS STAR GAZETT AD BIDS/PARKS SHELTERS
HASTINGS STAR GAZETT AMEND CITY CODE/ACCESSOR
HASTINGS STAR GAZETT HRA RIVERFRONT
HASTINGS STAR GAZETT ORD 438
HASTINGS STAR GAZETT PUB NTC/FIRM & FIS
HASTINGS STAR GAZETT REGINA PRELIM J'LAT
HASTINGS STAR GAZETT TIF ANNUAL DISCLOSURE
HASTINGS STAR GAZETT VACATE FOREST/2ND ST
SCHROEDER, ADELINE MILEAGE REIMBURSEMENT
Total for Department 107
.~
CRAMER BLDG SERVICE MAINT CONTRAqT
H & H INDUSTRIES INC LIGHT BULBS
MOTOR PARTS SERVICE PARTS
RlVERTOWN HEATING SERVICE CALL/ FIRE DEPT
SCHILLING PAPER CO. PAPER SUPPLIES
STATE SUPPLY CO PARTS
TERRY' S ACE HARDWARE TERRO ANT DUST
UHL COMPANY INC. SERVICE/ CITY HALL AHU-1
Total for Department 140
ASSOCIATED SALES & B ITEM/REPAIR EVIDENCE SEA
BIRCHEN ENTERPRISES VEHICLE MAIN
BIRCHEN ENTERPRISES VEHICLE MAINT
BREWER KAREN UNIFORM ALLOWANCE
BURNSVILLE, CITY OF TASK FORCE CELL PHONE
DAKOTA COUNTY TECH C EVANS/ PURSUIT REFRESHER
DAKOTA COUNTY TECH C V SCHARFE/ PURSUIT REFRE
KONTRON MOBILE COMPU COMPUTER ACCESSORIES
ON SITE SANITATION GUN RANGE PORTABLE
PETERSEN, ROXANN NOTARY PUBLIC COMMISSION
TERRY I S ACE HARDWARE KEYS MADE
TERRY'S ACE HARDWARE SQUAD LIGHT BAR BULBS
UNIFORMS UNLIMITED RISCH/ UNIFORMS
UNIFORMS UNLIMITED TASER / CARTRIDGES/ RESE
Total for Department 201
BUILDING AND INSPECT BDM CONSULTING ENGIN FINAL GRADE
VI-1
Page: 1
Amount
------------
2,000.00
2,000.00*
170.00
600.00
770.00*
1,176.00
35.97
9.50
1,221.47*
83.50
62.20
25.20
25.20
8.40
33.60
25.20
67.20
25.20
18.00
373.70*
290.00
219.00
43.37
355.89
216.14
362.45
6.38
505.51
1,998.74*
123.93
34.43
431.89
99.98
89.26
190.00
190.00
42.60
88.65
40.00
18.00
23.55
187.70
2,774.57
4,334.56*
5,600.00
Date: 08/12/2004
Time: 15:02:56
Operator: BECKY KLINE
Page: 2
Department Vendor Name Description Amount
CITY OF HASTINGS
FM Entry - Invoice Payment - Department Report
----------------~--- -------------------- ------------------------ ------------
BUILDING AND INSPECT BDM CONSULTING ENGIN TOP OF BLOCK VERIFlCATIO
BUILDING AND INSPECT GALLS, INC. BADGE HOLDER CLIP
BUILDING AND INSPECT GRAPHIC DESIGN BLDG INSPECTION LABELS
BUILDING AND INSPECT LAB SAFETY SUPPLY CO SHOE COVERS/ INSPECTORS
BUILDING AND INSPECT MN STATE TREAS FALL BUILDING CODE SEMIN
BUILDING AND INSPECT NEXTEL COMMUNICATION CELL PHONE SERVICE
Total for Department 230
PUBLIC WORKS
PUBLIC WORKS
PUBLIC WORKS
PUBLIC WORKS
PUBLIC WORKS
PUBLIC WORKS
PUBLIC WORKS
PUBLIC WORKS
PUBLIC WORKS
PUBLIC WORKS
PUBLIC WORKS
PUBLIC WORKS
PUBLIC WORKS
PUBLIC WORKS
PUBLIC WORKS
PUBLIC WORKS
PUBLIC WORKS
PUBLIC WORKS
PUBLIC WORKS
PUBLIC WORKS
PUBLIC WORKS
PUBLIC WORKS
PUBLIC WORKS
PUBLIC WORKS
PUBLIC WORKS
PUBLIC WORKS
PUBLIC WORKS
PUBLIC WORKS
PUBLIC WORKS
PUBLIC WORKS
PUBLIC WORKS
PUBLIC WORKS
PUBLIC WORKS
PUBLIC WORKS
PUBLIC WORKS
PUBLIC WORKS
PUBLIC WORKS
PUBLIC WORKS
AGGREGATE INDUSTRIES AGGREGATE
AGGREGATE INDUSTRIES DISCOUNT
BOYER FORD TRUCKS GASKET
BUMPER TO BUMPER PRISM/GRILL
DEERFIELD ADVERTISIN BIRK/ SHIRTS
DEERFIELD ADVERTISIN MAHONEY/ SWEATSHIRTS
DEERFIELD ADVERTISIN PAGE/ OUTERWEAR
DIAMOND VOGEL PAINT PAINT
EGGER NICHOLAS EXPENSE REIMBURSEMENT
FARMERS UNION CO-OP LUBE OIL
GARTZKE CONST. CO. LOADER RENTAL
GERLACH SERVICE,INC. AIR CLEANERS
GORDY'S GLASS MIRROR
GURNEY, DAVID EXPENSE REIMBURSfMENT/EM
GURNEY, DAVID EXPENSE REIMBpRSEMENT/SH
I
MOTOR PARTS SERVICE BELT I
MOTOR PARTS SERVICE COURTESY
MOTOR PARTS SERVICE COURTESY CREDIT
MOTOR PARTS SERVICE FILTERS
MOTOR PARTS SERVICE LAMP
MOTOR PARTS SERVICE LINK KIT
MOTOR PARTS SERVICE MISC
MOTOR PARTS SERVICE REFILL
NIEBUR IMPLEMENT CO SUPPLIES
O'BRIEN, JOE CHEVROL BATTERY
O' BRIEN, JOE CHEVROL SEAL
ROAD SURFACING TECHN SLURRY SEAL
TERRY' S ACE HARDWARE CHALK/ BLADE
TERRY'S ACE HARDWARE CHALKLINE REEL
TERRY'S ACE HARDWARE ELBOW
TERRY'S ACE HARDWARE SEAL CONDUITS
TERRY'S ACE HARDWARE SHIPPING / CYLINDER
TERRY'S ACE HARDWARE SHOVEL
TERRY'S ACE HARDWARE STAPLEGUN / STAPLES'
TERRY'S ACE HARDWARE SUPPLIES
TERRY'S ACE HARDWARE TAPE
TERRY'S ACE HARDWARE WASHERS/ SCREWS
UNITED BUILDING CENT SCREWS / PLYWOOD
Total for Department 300
PARKS AND RECREATION FIRST NAT'L BANK SEPT LOAN 0320243279
PARKS AND RECREATION RlVERTOWN TREE SERVI TREE / STUMP REMOVAL
2,200.00
15.95
132.06
32.11
140.00
148.27
8,268.39*
474.45
-8.91
11.10
14 .32
160.00
88.00
238.85
121. 41
34.00
443.54
3,696.00
34.21
24.50
51. 72
9.57
38.61
6.95
-.19
72 .67
15.61
14.55
6.37
23.09
106.78
275.60
4.46
21,139.20
7.97
8.51
1. 37
4.03
62.14
31. 94
46.08
49.74
4.24
7.28
41. 96
27,361. 72*
1,527.35
5,581.67
Date: 08/12/2004
Time: 15:02:57
Operator: BECKY KLINE
CITY OF HASTINGS
FM Entry - Invoice Payment - Department Report
Department Vendor Name Description
-------------------- -------------------- ------------------------
PARKS AND RECREATION RlVERTOWN TREE SERVI TREE REMOVAL/W 7TH ST
Total for Department 401
LE DUC MANSION
BDM CONSULTING ENGIN LE DUC PARKING LOT
Total for Department 450
Total for Fund 101
PARKS AND RECREATION FARMERS UNION CO-OP ROUNDUP
PARKS AND RECREATION GORDY'S GLASS WINDSHIELD / 580-D
PARKS AND RECREATION INSIGHT PUBLIC SECTO COMPUTER MONITOR/ BERNST
PARKS AND RECREATION MOTOR PARTS SERVICE BRAKE CALIPER
PARKS AND RECREATION MOTOR PARTS SERVICE BRAKE HOSE
PARKS AND RECREATION MOTOR PARTS SERVICE CHEM VULC/SEAL
PARKS AND RECREATION MOTOR PARTS SERVICE CORE CREDIT
PARKS AND RECREATION MOTOR PARTS SERVICE SWITCH/BATTERY
PARKS AND RECREATION RADKE ELECTRIC ELEC OUTLET REPAIR
PARKS AND RECREATION TESSIER TIMOTHY SAFETY BOOTS
PARKS AND RECREATION TERRY'S ACE HARDWARE BITS/HOLDER
PARKS AND RECREATION TERRY'S ACE HARDWARE BUSHING
PARKS AND RECREATION TERRY'S ACE HARDWARE CASTER WHEELS
PARKS AND RECREATION TERRY'S ACE HARDWARE DRILL
PARKS AND RECREATION TERRY'S ACE HARDWARE DRILL BIT /'
PARKS AND RECREATION TERRY'S ACE HARDWARE EXT SCREW RETURN
PARKS AND RECREATION TERRY'S ACE HARDWARE PAINT
PARKS AND RECREATION TERRY'S ACE HARDWARE PLIERS / BITS
PARKS AND RECREATION TERRY'S ACE HARDWARE SCREWS &. BITS
PARKS AND RECREATION TERRY'S ACE HARDWARE SCREWS/COVER
PARKS AND RECREATION TERRY'S ACE HARDWARE SPIKES
PARKS AND RECREATION TERRY'S ACE HARDWARE SUPPLIES/VETS COMPLEX
PARKS AND RECREATION TERRY'S ACE HARDWARE SWING CHAIN
PARKS AND RECREATION TERRY'S ACE HARDWARE SWING SEAT
PARKS AND RECREATION TERRY'S ACE HARDWARE VETS COMP IRIGATION
PARKS AND RECREATION TERRY'S ACE HARDWARE VETS COMP IRRIGATION
PARKS AND RECREATION TERRY'S ACE HARDWARE VETS COMP SUPPLIES
PARKS AND RECREATION TERRY'S ACE HARDWARE VETS COMPLEX SUPPLIES
PARKS AND RECREATION TERRY'S ACE HARDWARE VETS MEMORIAL LITS
PARKS AND RECREATION ZEE MEDICAL SERVICES MEDICAL SUPPLIES
Total for Department 401
Total for Fund 200
PARKS AND RECREATION AMERICAN RED CROSS LO FEE
PARKS AND RECREATION BEST ACCESS SYSTEMS KEY COPIES
PARKS AND RECREATION DJAY SOUND &. LIGHT S TEEN NIGHT
PARKS AND RECREATION JOHNSON, DARBIE A.D TEEN NIGHT GRAB BAG SUPP
PARKS AND RECREATION MN DEPT/LABOR &. INDU BOILER
PARKS AND RECREATION ROCKY MOUNTAIN SUNSC TEEN NIGHT GRAB BAGS
PARKS AND RECREATION VISTAR CORPORATION CONCESSION SUPPLIES
PARKS AND RECREATION WHEELER HARDWARE LOCKSET
Page: 3
Amount
------------
538.89
7,647.91*
1,551.25
1,551. 25*
55,527.74*
315.70
279.88
170.96
107.90
23.33
18.62
-5.00
46.56
132.90
150.00
9.02
3.18
19.15
127 . 79
3.72
-6.21
18.06
36.10
8.36
3.23
16.15
25.54
29.59
7.59
15.52
41. 56
44.60
17.73
31. 92
65.90
1,759.35*
1,759.35*
30.00
13.51
495.00
74.80
10.00
187.00
646.10
205.14
Date: 08/12/2004
Time: 15:02:57
Operator: BECKY KLINE
Page: 4
Department Vendor Name Description Amount
CITY OF HASTINGS
FM Entry - Invoice Payment - Department Report
-------------------- -------------------- ------------------------ ------------
FIRE
FIRE
FIRE
FIRE
FIRE
FIRE
FIRE
FIRE
AMBULANCE
AMBULANCE
AMBULANCE
Total for Department 401
Total for Fund 201
AMOCO OIL CO FUEL PURCHASES
REGINA MEDICAL CENTE CTC SERVICE
TERRY'S ACE HARDWARE CAR WAX/ SPONGES
TERRY'S ACE HARDWARE KEY CASE/ KEY BLANK
TERRY'S ACE HARDWARE MOUSE TRAP
TERRY'S ACE HARDWARE SHIPPING
TERRY'S ACE HARDWARE SUPPLIES
WORKING FIRE VIDEO T SUBSCRIPTION RENEWAL
Total for Department 210
CITY OF ST. PAUL MEDIC BAG REPAIR
PRAXAIR DISTRIBUTION OXYGEN
REGINA MEDICAL CENTE JULY AMBULANCE SUPPLIES
Total for Department 220 ~
Total for Fund 213
PARKS AND RECREATION RICHARD FISCHER ARCH ARCHITECT/LIONS >>
PARKS AND RECREATION RICHARD FISCHER ARCH ARCHITECT/WALL'tN
I
Total for Department 40~
EQUIPMENT REVOLVING
EQUIPMENT REVOLVING
PUBLIC WORKS
PUBLIC WORKS
PUBLIC WORKS
PUBLIC WORKS
PUBLIC WORKS
PUBLIC WORKS
PUBLIC WORKS
PUBLIC WORKS
PUBLIC WORKS
PUBLIC WORKS
PUBLIC WORKS
PUBLIC WORKS
PUBLIC WORKS
Total for Fund 401
KISSNER, CARY L. CHANGE OVER DRUG TASK FO
KISSNER, CARY L. CHANGE OVER SQUAD 1415
Total for Department 800
Total for Fund 403
THREE RIVERS CONSTRU 18TH ST NON SAP
THREE RIVERS CONSTRU 18TH ST SAP
THREE RIVERS CONSTRU ASHLAND ST
THREE RIVERS CONSTRU EDDY ST
THREE RIVERS CONSTRU RETAINAGE
THREE RIVERS CONSTRU SOUTHVIEW DR
Total for Department 300
Total for Fund 492
A-I EXCAVATING 03-6 GS DR EXT/BRIDGE
BDM CONSULTING ENGIN SO OAKS III
CONTRACTORS EDGE INC 31ST ST
CONTRACTORS EDGE INC 36TH/ VILLAGE TR
CONTRACTORS EDGE INC CENT SO
CONTRACTORS EDGE INC RETAINAGE
CONTRACTORS EDGE INC SO OAKS
1,661. 55*
1,661. 55*
76.25
1,000.00
20.18
18.67
24.84
7.78
59.91
350.00
1,557.63*
138.62
84.96
98.63
322.21*
1,879.84*
5,324.25
5,324.25
10,648.50*
10,648.50*
623.61
3,847.98
4,471. 59*
4,471.59*
24,427.38
3,634.40
646.70
11,971.37
65,721.73
725.00
107,126.58*
107,126.58*
97,676.81
5,814.00
118,013.14
149.02
4,390.69
-18,115.85
239,764.11
Date: 08/12/2004
Time: 15:02 :58
Operator: BECKY KLINE
CITY OF HASTINGS
FM Entry - Invoice Payment - Department Report
Department Vendor Name Description
-------------------- -------------------- ------------------------
PUBLIC WORKS
PUBLIC WORKS
PUBLIC WORKS
PUBLIC WORKS
PUBLIC WORKS
PUBLIC WORKS
PUBLIC WORKS
PUBLIC WORKS
PUBLIC WORKS
PUBLIC WORKS
PUBLIC WORKS
PUBLIC WORKS
PUBLIC WORKS
PUBLIC WORKS
PUBLIC WORKS
PUBLIC WORKS
PUBLIC WORKS
PUBLIC WORKS
Total for Department 300
Total for Fund 493
A-1 EXCAVATING 31ST ST 2004-2
ACE BLACKTOP 10 & 61 PROJ 04-4
MATTISON CONTRACTORS VRTU PROJ 04-3
RYAN CONTRACTING CO SPIRAL / 31ST ST
THREE RIVERS CONSTRU WESTWOOD 04-1
Total for Department 300
Total for Fund 494
GRAPHIC DESIGN STATEMENT INSERTS
HEUSSER, JAMES EXPENSE REIMBURSEMENT/CO
MN PIPE & EQUIPMENT CURB BOX LIDS/ ETC
OTTO EXCAVATING, INC 12TH VERMILLION/WATER SE
OTTO EXCAVATING, INC CANNON ST DRAI.N LINE
OTTO EXCAVATING, INC GATE VALVE
TERRY'S ACE HARDWARE BRUSHES
TERRY'S ACE HARDWARE FASTENERS
TERRY'S ACE HARDWARE GLUE/ NUMBERS
TERRY'S ACE HARDWARE SUPPLIES /'
TERRY'S ACE HARDWARE TIES (
TERRY'S ACE HARDWARE TOWELS/ RAGS
TERRY'S ACE HARDWARE VALVE
Total for Department 300
Total for Fund 600
PUBLIC WORKS BRAUN PUMP & CONTROL REPAIR LABOR/ PIPING
PUBLIC WORKS FRANDRUP MASONRY INC REPAIR/VERMILLION & 18TH
PUBLIC WORKS MCES WASTEWATER /SEPT
PUBLIC WORKS OTTO EXCAVATING, INC CONNECT SEWER
PUBLIC WORKS OTTO EXCAVATING, INC SAW ASPHALT/COMPACT GRAV
PUBLIC WORKS TERRY'S ACE HARDWARE BATTERY
PUBLIC WORKS TERRY'S ACE HARDWARE HOSES
PUBLIC WORKS TERRY'S ACE HARDWARE SUPPLIES
Total for Department 300
Total for Fund 601
CITY CLERK
CITY CLERK
DEERFIELD ADVERTISIN COWDEN/ OUTERWEAR
NEXTEL COMMUNICATION TRAC CELL PHONE
Total for Department 107
Total for Fund 610
PARKS AND RECREATION BONESTROO & ASSOC
PARKS AND RECREATION ELLIOT, JEFF
ADMIN OF CONSTRUCTION/IN
MILEAGE REIMBURSEMENT
Page: 5
Amount
------------
447,691. 92*
447,691. 92*
145,964.25
56,904.05
113,636.90
83,698.06
748,059.19
1,148,262.45*
1,148,262.45*
285.22
209.94
385.31
1,823.00
150.00
1,359.00
11.69
23.41
10.06
10.41
34 .07
46.82
17.88
4,366.81*
4,366.81*
4,026.79
925.00
65,168.67
2,188.00
134.00
3.18
108.60
104.35
72,658.59*
72,658.59*
42.00
41.15
83.15*
83.15*
4,436.86
54.00
Date: 08/12/2004
Time: 15:02:58
Operator: BECKY KLINE
Page: 6
CITY OF HASTINGS
FM Entry - Invoice Payment - Department Report
Department Vendor Name Description Amount
-------------------- -------------------- ------------------------ ------------
PARKS AND RECREATION SHERWIN-WILLIAMS PAINT SUPPLIES
PARKS AND RECREATION TERRY'S ACE HARDWARE GRINDING PADS
PARKS AND RECREATION TERRY'S ACE HARDWARE MECH SCREWS
PARKS AND RECREATION TERRY'S ACE HARDWARE SUPPLIES
PARKS AND RECREATION TERRY'S ACE HARDWARE VAC BAGS/MASK
PARKS AND RECREATION TERRY'S ACE HARDWARE WATER PIPE PARTS
Total for Department 401
Total for Fund 615
177.60
30.83
1.38
159.96
28.72
31. 95
4,921. 30*
4,921.30*
PUBLIC WORKS
PUBLIC WORKS
PUBLIC WORKS
PUBLIC WORKS
PUBLIC WORKS
PUBLIC WORKS
PUBLIC WORKS
COLT ELECTRIC INC. REPAIR LABOR
COLT ELECTRIC INC. REPAIR VFD
GLENWOOD INGLEWOOD C WATER COOLER RENTAL
K.R. WEST CO. INC. MAINT CK
K.R. WEST CO. INC. OIL TESTING
TERRY'S ACE HARDWARE BAGS / BOLTS
TERRY'S ACE HARDWARE SUPPLIES
Total for Department 300~
300.00
1,524.84
7.46
1,530.56
140.00
5.61
65.28
3,573.75*
Total for Fund 620
3,573.75*
Grand Total
1,864,633.12*
,-
,.
(
August 16,2004
Mayor Werner
Q1yof H1sti~
Merramim
To: City Council
From: Becky Kline, Finance Department
Date: 08/10/2004
,
The attached Department Report itemizes vouchers that were paid on
August 10, 2004.
---
Thank you.
xxx
Date: 08/09/2004
Time: 14:32:38
Operator: BECKY KLINE
CITY OF HASTINGS
FM Entry - Invoice Payment - Department Report
Department Vendor Name Description
-------------------- -------------------- ------------------------
COUNCIL AND MAYOR
ADMINI STRATION
ADMINISTRATION
CITY CLERK
CITY CLERK
CITY CLERK
FINANCE
MAINTENANCE
POLICE
POLICE
POLICE
POLICE
POLICE
POLICE
PUBLIC WORKS
PUBLIC WORKS
PUBLIC WORKS
PUBLIC WORKS
PUBLIC WORKS
PUBLIC WORKS
PUBLIC WORKS
PUBLIC WORKS
PUBLIC WORKS
PUBLIC WORKS
PUBLIC WORKS
PUBLIC WORKS
DELTA DENTAL PLAN OF AUG PREMIUM
Total for Department 000
METRO AREA MNGR ASSN RENEWAL
Total for Department 102
BOISE CASCADE OFFICE SUPPLIES
GRAPHIC DESIGN ENVELOPES
Total for Department 105
CUB FOODS
EMILY'S
EMILY'S
FooD/"TRAINING
FOOD / TRAINING
FOOD/ TRAINING
Total for Department 107
HASTINGS AREA CHAMBE LODGING TAX
Total for Department 120
MINNEGASCO,ACCT'S PA JULY GAS
Total for Department 140
AT & T WIRELESS MDT SITE LEASE
BOISE CASCADE OFFICE OFFICE SUPPLIES >>
EMILY'S SNACK ITEMS/ C~SS
MN DEPT OF ADMINISTR STATE LINK I
NEXTEL COMMUNICATION CELL PHONE
TECH PARTNERS EQUIPMENT REPAIRS
Total for Department 201
ANDERSEN, E.F. & ASS SIGN PLATES/ BRACKETS/SI
ANDERSEN, E.F. & ASS SIGNS
BAHLS SERVICE FREON, RECHARGE
BDM CONSULTING ENGIN LOT REVIEW CERT
COMMERCIAL ASPHALT C ASPHALT
DAVIES WATER EQUIPME LOCATOR REPAIR
GRAYBAR ELECTRIC LAMPS
MINNEGASCO,ACCT'S PA JULY GAS
NEXTEL COMMUNICATION WIRELESS CHARGES
SOLBERG AGGREGATE CO LIMEROCK
SOLBERG AGGREGATE CO RI P RAP
ZARNOTH BRUSH WORKS, BROOM REFILLS
Total for Department 300
Total for Fund 101
PARKS AND RECREATION ARROW BUILDING CENTE PINE
PARKS AND RECREATION BAHLS SERVICE BRAKE FLUID
PARKS AND RECREATION BAHLS SERVICE TIRES
PARKS AND RECREATION GERLACH SERVICE,INC. E-Z REACHER
PARKS AND RECREATION GERLACH SERVICE, INC. SAW CHAIN
PARKS AND RECREATION LEEF BROTHERS, INC. TOWELS
Page:
Amount
------------
2,180.00
2,180.00*
4,177.00
4,177.00*
51.87
380.21
432.08*
20.54
28.87
29.62
79.03*
7,000.61
7,000.61*
217.90
217.90*
355.00
222.47
22.50
37.00
797.62
235.00
1,669.59*
940.29
37.33
225.22
7,000.00
6,512.26
191. 70
58.35
42.91
837.37
21.28
3,530.16
644.27
20,041.14*
35,797.35*
31. 67
7.40
231.10
127.59
40.00
49.41
Date, 08/09/2004
Time: 14:32:39
operator: BECKY KLINE
CITY OF HASTINGS
FM Entry - Invoice Payment - Department Report
Department Vendor Name
Description
-------------------- --------------------
------------------------
PARKS AND RECREATION MINNEGASCO,ACCT'S PA JULY GAS
PARKS AND RECREATION MIRACLE RECREATION E CONVEX MIRROR/ RIDER
PARKS AND RECREATION RENT 'N' SAVE PORTAE RENTALS/JULY
PARKS AND RECREATION TESSMAN SEED INC AQUANEAT
Total for Department 401
Total for Fund 200
PARKS AND RECREATION DIPPIN DOTS, INC. CONCESSION SUPPLIES
PARKS AND RECREATION FIRST LINE BEVERAGES CONCESSION SUPPLIES
PARKS AND RECREATION MIDWEST COCA-COLA BT CONCESSION SUPPLIES
PARKS AND RECREATION MINNEGASCO,ACCT'S PA JULY GAS
PARKS AND RECREATION NEXTEL COMMUNICATION CELL PHONE
PARKS AND RECREATION STATE SUPPLY CO FAUCET
PARKS AND RECREATION VISTAR CORPORATION CONCESSION SUPPLIES
Total for Department 401
Total for Fund 201
FIRE
FIRE
FIRE
FIRE
FIRE
FIRE
FIRE
AMERIPRIDE LINEN & A TOWELS
EMERGENCY APPARATUS SWAY BAR/1462
GRAYBAR ELECTRIC TRI LITES ;j
METRO FIRE, INC. LIFT SLINGS/TO~ STRAP/WE
MINNEGASCO,ACCT'S PA JULY GAS t
PRIMEDIA WORKPLACE L REHAB/ FIRE SERV
VERIZON WIRELESS CELL PHONE CHARGES
Total for Department 210
AMBULANCE
AMBULANCE
AMBULANCE
CIGNA REFUND OVERPAY/TYLER JEN
MOORE MEDICAL CORP. MED SUPPLIES
PRAXAIR DISTRIBUTION OXYGEN
Total for Department 220
Total for Fund 213
HOUSING AND REDEVELO BRADLEY & DEIKE PA TIF #1 LEGAL
Total for Department 500
Total for Fund 402
HOUSING AND REDEVELO EHLERS & ASSOC COMMUNICATIONS/SHERMAN P
HOUSING AND REDEVELO EHLERS & ASSOC HALF MARKET STUDY
HOUSING AND REDEVELO EHLERS & ASSOC SHERMAN PROJ MGMT
Total for Department 500
Total for Fund 404
PUBLIC WORKS
PUBLIC WORKS
PUBLIC WORKS
BDM CONSULTING ENGIN GS DR EXT/BRIDGE 2003-6
BDM CONSULTING ENGIN RIVERWOOD SO OAKS PROJ
BDM CONSULTING ENGIN SO OAKS 2ND
Page: 2
Amount
------------
85.78
693.66
205.01
149.05
1,620.67*
1,620.67*
546.00
832.25
159.75
7,495.65
51.20
106.39
804.44
9,995.68*
9,995.68*
27.62
2,161. 71
1,259.77
402.65
116.37
399.38
112.22
4,479.72*
1,031.30
140.46
68.64
1,240.40*
5,720.12*
62.50
62.50*
62.50*
3,217.06
151. 87
4,772.50
8,141.43*
8,141.43*
535.50
11,957.50
29.75
Date: 08/09/2004
Time: 14:32:39
operator: BECKY KLINE
CITY OF HASTINGS
FM Entry - Invoice Payment - Department Report
Page: 3
Department Vendor Name Description Amount
-------------------- -------------------- ------------------------ ------------
PUBLIC WORKS BDM CONSULTING ENGIN SO OAKS I II
PUBLIC WORKS BDM CONSULTING ENGIN SPIRAL/31ST
PUBLIC WORKS BDM CONSULTING ENGIN SPIRAL/31ST
Total for Department 300
Total for Fund 493
PUBLIC WORKS BDM CONSULTING ENGIN 04 WESTWOOD RECONSTRUCT
PUBLIC WORKS BDM CONSULTING ENGIN 10TH / HWY 61
PUBLIC WORKS BDM CONSULTING ENGIN 31ST RECONSTRUCT
PUBLIC WORKS BDM CONSULTING ENGIN 31ST ST E
PUBLIC WORKS BDM CONSULTING ENGIN HWY 61/10TH ST
PUBLIC WORKS BDM CONSULTING ENGIN VERM RVR UNDERPASS
PUBLIC WORKS BDM CONSULTING ENGIN WESTWOOD RECONSTRUCT
Total for Department 300
Total for Fund 494
PUBLIC WORKS
PUBLIC WORKS
PUBLIC WORKS
PUBLIC WORKS
PUBLIC WORKS
PUBLIC WORKS
PUBLIC WORKS
G & K SERVICES TOWELS/MATS
KREMER SPRING & ALIG BRACKETS/ REPAIRS
M/A ASSOC-DIAMOND GL CAN LINERS
MINNEGASCO,ACCT'S PA JULY GAS
NAT'L WATERWORKS METERS /'
,
NEXTEL COMMUNICATION WIRELESS CHARGES
TWIN CITY WATER CLIN BACTERIA ANALYSIS
Total for Department 300
Total for Fund 600
PUBLIC WORKS
PUBLIC WORKS
PUBLIC WORKS
BRAUN INTERTEC REPAIR LABOR
CEMSTONE PRODUCTS CO BLADE
UNITED RENTALS/ HIGH BARRICADE RENTAL
Total for Department 300
Total for Fund 601
PARKS AND RECREATION OOERER' S GENUINE PAR COMPOUND
PARKS AND RECREATION ELECTRO WATCHMAN, IN SERVICE CALL
PARKS AND RECREATION MINNEGASCO, ACCT' S PA JULY GAS
PARKS AND RECREATION NEXTEL COMMUNICATION CELL PHONE
PARKS AND RECREATION RINK SYSTEMS INC TEMPERED GLASS
PARKS AND RECREATION SHERWIN-WILLIAMS SCRAPPER BLADES
Total for Department 401
Total for Fund 615
PUBLIC WORKS CONNELLY INDUSTRIAL REPAIRS
Total for Department 300
Total for Fund 620
2,627.75
11,551. 75
12,665.25
39,367.50*
39,367.50*
8,714.25
5,855.75
1,124.25
640.75
1,925.00
2,521.00
1,946.50
22,727.50*
22,727.50*
135.95
288.94
102.18
111. 22
10,227.11
438.48
160.00
11,463.88*
11,463.88*
398.30
315.51
187.35
901.16*
901.16*
8.51
134.53
2,100.70
61. 05
724.33
2.26
3,031.38*
3,031. 38*
562.38
562.38*
562.38*
Date: 08/09/2004
Operator: 'BECKY KLINE
Time: 14:32:39
CITY OF HASTINGS
FM Entry - Invoice Payment - Department Report
Page: 4
Department Vendor Name Description Amount
-------------------- -------------------- ------------------------ ------------
PUBLIC WORKS
PUBLIC WORKS
PUBLIC WORKS
PUBLIC WORKS
PUBLIC WORKS
PUBLIC WORKS
PUBLIC WORKS
PUBLIC WORKS
PUBLIC WORKS
PUBLIC WORKS
PUBLIC WORKS
BDM CONSULTING ENGIN CENT CO 5TH
BDM CONSULTING ENGIN CENT SO
BDM CONSULTING ENGIN GLENDALE HTS 2ND
BDM CONSULTING ENGIN GLENDALE HTS GRADING
BDM CONSULTING ENGIN GRADING VERIFICATION
BDM CONSULTING ENGIN MKTPLC W
BDM CONSULTING ENGIN PLEASANT ACRES
BDM CONSULTING ENGIN SO PINES 4TH
BDM CONSULTING ENGIN SO PINES 6TH
BDM CONSULTING ENGIN WALLIN W
BDM CONSULTING ENGIN WALMART
Total for Department 300
HOUSING AND REDEVELO BRADLEY & DEIKE PA SHERMAN DT REDEVELOP
HOUSING AND REDEVELO EHLERS & ASSOC HALF MARKET STUDY
HOUSING AND REDEVELO EHLERS & ASSOC TIF / FISCAL ANALYSIS
Total for Department 500
Total for Fund 807
Grand Total
,-
(
59.50
67.50
19,676.38
327.25
200.00
75.50
97.25
119.00
29.75
734.50
178.50
21,565.13*
25.00
151.88
667.50
844.38*
22,409.51*
161,801. 06*
VI-2
To:
From:
Date:
Re:
Mayor Werner and City Councilmembers
Melanie Mesko Lee, Administrative Assistant/City Clerk
August 16, 2004
Liquor License Amendment Request for September 17 & 18 2004 for
the American Legion
Reauested Action
A motion to approve the-attached resolution, approving a request to approve a
temporary liquor license to the American Legion for September 17 & 18, 2004,
contingent upon all requirements being met.
Backaround
Attached is a request from Manager Tom Cater of the American Legion for an
amendment to the Legion's 3.2% -beer licenses for September 17 & 18, 2004. The
amendment is to allow the sale of beer in a temporary site (in this case on grassy area
on east side of building), on the same property adjacent to the permanent structure.
Organizations are limited to three such permits in a twelve month period. A similar
~
request was approved in May 2004for events in July 2004.
I
No alcohol will be allowed outside of either the permanent or temporary site. Staff is
awaiting Proof of Insurance from the Legion's insurance agent for the temporary beer
. sales. The Legion will work with both the Fire and Police Departments for final approval
7 of safety issues. They will be required to pay the $5.00/day City fee for this request.
Should this request be approved, the request will be part of the Legion's liquor license
file and notification will be sent to the State Liquor Control Board. The City Council has
approved similar requests in the last few years. If you have any questions, please let
me know.
Attachments:
1. Resolution
CITY OF HASTINGS
DAKOTA COUNTY, MINNESOTA
RESOLUTION NO. 05- -04
RESOLUTION APPROVING LIQUOR LICENSE
AMENDMENT FOR THE AMERICAN LEGION
WHEREAS, Manager Tom Cater has presented application to the City of
Hastings to amend the beer license at the American Legion on September 17 and 18,
2004; and
WHEREAS, a written request has been submitted and the American Legion is
eligible to be issued up to three such permits in one twelve month period; and
WHEREAS, the American Legion has presented the City with a site plan and
must provide Proof of Insurance for the temporary liquor sales and must work with the
City's Fire and Police Departments for final resolution of safety issues; and
WHEREAS, all applicable City fees must be paid.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Hastings that the Mayor and Admir;1istrative Assistant/City Clerk are authorized and
directed to sign this resolution amending the beer license at The American Legion on
September 17 & 18, 2004 contingent upon all requirements being met.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF HASTINGS THIS 16th
DAY OF AUGUST, 2004.
Ayes:
Nays:
Absent:
Michael D. Werner, Mayor
Melanie Mesko Lee, Administrative Assistant/City Clerk
(SEAL)
VI-3
CITY OF HASTINGS
DAKOTA COUNTY, MINNESOTA
RESOLUTION NO. 08- -04
RESOLUTION ESTABLISHING ELECTION JUDGE WAGES
WHEREAS, the City of Hastings will be conducting both primary and general elections this
fall for municipal, state, and federal offices; and,
WHEREAS, the City Council recognizes that a wage increase for electionjudges from 2002
wages is appropriate.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hastings that
the following wages for election judges are effective upon passage of this Resolution:
Election Judges
Assistant Head Judges
Head Judge
$7.25/Hour;
$8.25/Hour;
$8.75/Hour.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF HASTINGS, MINNESOTA
THIS 16th DAY of AUGUST, 2004. /' ,
(
Ayes:
Nays:
Absent:
Michael Wemer
Mayor
ATTEST:
Melanie Mesko Lee
Administrative Assistant/City Clerk
(SEAL)
VI-4
CITY OF HASTINGS
COUNTIES OF DAKOTA & WASHINGTON
RESOLUTION NO. 08-_-04
A RESOLUTION OF ADOPTION OF PRIMARY ELECTION JUDGES FOR 2004 .
WHEREAS, The City Council of the City of Hastings is required by MS 204B.21, Sec.
2, to officially approve the appointment of election judges; and
WHEREAS, the Hastings City Council hereby adopts the judges listed on Exhibit A,
hereto attached, as the official judges for the September 14, 2004 Primary Election, with the
understanding that amendments may be necessary to the appointments in order to fill vacancies
and meet party splits.
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Hastings
that the names listed on Exhibit A, hereto attached, are the official Election Judges for the City
of Hastings, Primary Election, September 14,2004.
>>
Adopted by the Hastings City Council this the 16th day of August 2004.
Ayes:
Nays:
Absent:
Michael Werner, Mayor
ATTEST:
Melanie Mesko Lee, Administrative Assistant/City Clerk
(SEAL)
Election JudJ!es for 2004 Prima11!..
Peggy Nicholls
Marlene Swanson
Elizabeth Schmitz
Kaye Smith
Francis (Bob) Tisdell
Mary Kellogg
Elin Hanson
Kay Lee
Jill Scully
Rob Litschke
Nancy Olson
Gladys Anderson
Pat Milliren
Pat Powers
Mary E.C. Teuber
Vince Teuber
Mary E. Crawmer
Elaine Otto
Rose Lucker
Judy Rassett
Helen Okesson
Marge Trautmann
Shirle Stevens
Margaret Hicks
Byrl Wessinger
Muriel Fletcher
Carol Hopf
Jeanne McGree
Marie Smead
Tim Figge
Katrin Lindberg
Cindy Obinger
Julie Swanson
Carol Clear
Tim Simon
Jerry Bambenek
Pat Fox
Kevin Kehn
Phyllis McConnell
Jan Niederkorn
Fern Mjolsness
/'
I
\
Mary Karlsson
Carol Allen
Geraldine Vaith
Joan Moes
Doris Cragoe
Chuck Cragoe
Robert Johnson
Ann Stoffel
Dora Hinton
Lois Maim
Antoinette Allum
Francis Allum
Jim Baumann
Janice Burr
Mary Ann Teuber
Janet Peterson
Erwin Becker
Mary K. Savoie
Jeanne Menard
Roxann Petersen
Char Rondeau
Joe Schroeder
Scott Jelley
Kevin Brooks
Mary Ellen Olson
Susan Cruse
Betty Jean Keetley
La V onne Olson
Char Stoudt
Margaret Hanson
Troy Kilbourne
Katherine Obinger
Aslaug Warmboe
Mary Kay Marshall
Maureen McNeary
Cindy Towe
Denice Kehn
Cindy Smith
Carol Scully
John Schutt
Marty McNunn
VI.5
TO:
FROM:
DATE:
RE:
Mayor Werner and City Councilmembers
Melanie Mesko Lee, Administrative Assistant/City Clerk
August 16,2004
Request for Extension of Unpaid Leave of Absence
Council Action Reauested:
Approve extension of an unpaid leave of absence for Marsha Katasonova, with the
following conditions recommended by staff:
1. An unpaid leave of absence be approved for the period of August 7 -September
7,2004 for Marsha Katasonova;
2. Marsha Katasonova be placed on unpaid, non-FMLA-eligible leave from August
7, 2004 to on or about August 28, 2004, which is at the discretion of the City of
Hastings;
3. Marsha Katasonova be placed on unpaid, FMLA-eligible leave on or about
August 28,2004 to September 7,2004, provided all such eligibility requirements
are met;
4. Marsha Katasonova be responsible for all insurance costs while on the unpaid
leave of absence and during FMLA leave;
5. Marsha Katasonova will not accrue any sick, vacation, or other benefits while on
an unpaid leave of absence;
6. Marsha Katasonova must return to work on September 8, 2004, and must
provide medical certification, before returning to work, of her ability to return to
work and perform the essential functions of her job as code enforcement
inspector.
Backaround Information:
Marsha Katasonova, the City's Code Enforcement Inspector, is requesting an extension
of an unpaid leave of absence under the City's Unpaid Leave of Absence policy, which
was originally approved by the City Council on July 19, 2004 for the period of July 7 to
August 7, 2004.
Under FMLA, eligible employees are entitled to 12 weeks of leave (paid or unpaid) for
qualifying situations in any twelve month period. Marsha exhausted her FMLA-eligible
leave on or about July 27,2004 and was granted an unpaid leave of absence from
about July 27 to August 7, 2004, which was at the City's discretion under the City's
Unpaid Leave of Absence policy.
Under the City's personnel policy, the City Council has discretion whether or not to
grant an additional unpaid leave of absence beyond the FMLA requirements. Should
the employee be unable to perform the essential functions of the job at the end of the
approved FMLA leave and the City-approved unpaid leave of absence, the employee
may be separated for failure to perform the essential functions of the job.
The City's Personnel Policy states that any unpaid leaves of absence in excess of ten
days must be acted upon by the City Council (this is separate from Family and Medical
Leave). The policy also states, "the unpaid leave of absence may be granted...based
on consideration of the following factors:
1. Municipal service needs;
2. The employee's performance record and length of service;
3. The reason(s) for the request;
4. Any other relevant information; and
5. The supervisor and/or department head's recommendation."
If this leave is approved, Marsha will be responsible for any insurance continuation costs,
through COBRA. Information regarding this continuation will be immediately sent to
Marsha, subject to Council's approval of the extension of her unpaid leave of absence.
City staff recommends approval of an unpaid leave of absence, with the conditions as
outlined.
VI-6
TO:
FROM:
DATE:
RE:
Mayor Werner and City Councilmembers
Melanie Mesko Lee, Administrative Assistant/City Clerk
August10,2004
Amusement Device License Renewals
Council Action Reauested:
Approve the following list of organizations for amusement device license renewals for
the 2004-2005. These licenses apply for games of skill, juke boxes, coin amusements,
and game tables.
li;>;::il>} ...:.> -;;... ~ ~ ;;;>;n;;m;;>. i.....iiii.iiiii..ii -
. .i>.
LICENSEE NAME Licensed Devices
. ~ Game of Amusement Jukebox Game Table
Skill
American Leaion 2 0 1 0
The Bar I 2 0 1 2
Bierstube " , 0 2 1 0
,
The Busted Nut 1 1 0 0
Coliseum 0 1 1 2
DuGarel's 1 3 0 1
Eaales 2 0 1 2
Papa Charrito's 1 0 1 0
Pizza Hut #013816 1 0 1 0
Rivers Grill & Bar 3 1 1 5
RJ's 1 1 1 2
VFW Post 1210 3 0 1 1
Wal-Mart 3 3 0 0
Some licensees still have outstanding renewal applications; reminders and late fees
have been sent out. The licenses will be in effect through August 31,2005. If you have
any questions, please do not hesitate to contact me.
VI-7
CITY OF HASTINGS
RESOLUTION NO. 08- -04
Resolved that City of Hastings (TRAC) enter into an Agreement with the State of
Minnesota to provide public transportation service in the City of Hastings.
Further Resolved that City of Hastings (TRAC) agrees to provide a local share
of 20% of the total operating cost and 20% of the total capital costs.
Further Resolved that City of Hastings (TRAC) authorizes the Administrative
Assistant/City Clerk and the City Administrator to execute the aforementioned
Agreement and any amendments thereto.
Approved by the City Council of the City of Hastings, this 16th day of August,
2004.
Ayes:
Nays:
Absent:
,
Michael Werner, Mayor
Melanie Mesko Lee, Administrative Assistant/City Clerk
CERTIFICATION
I hereby certify that the foregoing resolution is a true and correct copy of the resolution
presented to and adopted by the City of Hastings at a duly authorized meeting thereof
held on the 16th day of August, 2004 as shown by the minutes of said meeting in my
possession.
Melanie Mesko Lee
Administrative Assistant/City Clerk
Notary:
VI-8
August 12,2004
TO: The Honorable Mayor and City Council
FROM: John Grossman, HRA Director
RE: Adopt resolution ordering a Public Hearing for proposed modifications and
establishments ofTIF districts.
The HRA requests that Council order a public hearing on tax increment related to
downtown redevelopment a the Council Meeting of October 18, 2004. See HRA
resolution 2-2004.
The attached resolution orders a Public Hearing at the Council Meeting of October 18,
2004 on modifications to the redevelopment plan for the Downtown Redevelopment
Area, and on the proposed establishment of Tax Increment Financing District No. 4.and
adoption of a tax increment financing plan for the proposed district.
The hearing needs to be called at this time because the tax increment statute builds in a
45 day review period by the County. The County Board needs to be notified 30 days in
advance ofthe publication of the notice of the public hearing, which is to be published in
the ~tar Gazette on October 7, meetin,g the 10 day notice requirement before the public
heanng. /'
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The proposed TIF district Number 4 includes the NSP substation and parcels in the
redevelopment area extending easterly to the railroad.
The developer, consultants and staff have started studies to determine if a new
redevelopment tax increment district will meet statutory requirements. A map of the area
being studied is attached. Whether or not all the parcels shown should be included has
not been determined. Parcels in the new district would be deleted :trom the existing
district (Number 1).
Discussions between the City Engineer and the developer's engineer to define the scope
and estimate the cost of public improvements have started. As the development plans
and costs are developed, a financial analysis will consider the potential amount and use of
increments.
CITY OF HASTINGS
COUNTY OF DAKOTA
STATE OF MINNESOTA
RESOLUTION NO.
RESOLUTION CALLING FOR A PUBLIC HEARING BY THE CITY COUNCIL
ON THE PROPOSED ADOPTION OF A MODIFICATION TO THE
REDEVELOPMENT PLAN FOR THE HASTINGS DOWNTOWN
REDEVELOPMENT AREA, THE PROPOSED ESTABLISHMENT OF TAX
INCREMENT FINANCING DISTRICT NO.4, AND THE ADOPTION OF A TAX
INCREMENT FINANCING PLAN THEREFOR.
BE IT RESOLVED by the City Council (the "Council") for the City of Hastings, Minnesota (the "City"),
as follows:
Section 1. Public Hearing. This Council shall meet on October 18, 2004, at approximately 7:00
P.M., to hold a public hearing on the proposed adoption of a Modification to the Redevelopment Plan for
the Hastings Downtown Redevelopment Area (the "Redevelopment Plan Modification"), the proposed
establishment of Tax Increment Financing District No.4 (a redevelopment district), and the proposed
adoption of a Tax Increment Financing- Plan (the "TIF Plan") therefor (the Redevelopment Plan
Modification, and TIF Plan are referred to collectively herein as the "Plans"), all pursuant to and in
accordance with Minnesota Statutes, Sections 469.124 to 469.134, and Sections 469.174 to 469.1799,
inclusive, as amended, in an effort to encourage the development and redevelopment of certain designated
areas within the City; and , ~
/
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Section 2. Notice of Public Hearing. Filing of the Plans. City staff is authorized and directed to
work with Ehlers & Associates, Inc., to prepare the Plans and to forward documents to the appropriate
taxing jurisdictions including Dakota County and Hastings School District No. 200. The City Clerk is
authorized and directed to cause notice of the hearing, together with an appropriate map as required by
law, to be published at least once in the official newspaper of the City not later than 10, nor more than 30,
days prior to October 18, 2004, and to place a copy of the Plans on file in the City Clerk's office at City
Hall and to make such copy available for inspection by the public.
Dated: August 16, 2004
Adopted:
Michael Werner, Mayor
ATTEST:
Melanie Mesko Lee,. City Clerk
HASTINGS HOUSING AND REDEVELOPMENT AUTHORITY
CITY OF HASTINGS
COUNTY OF DAKOTA
STATE OF MINNESOTA
RESOLUTION NO. :;; - ~ 0 0 4-
RESOLUTION REQUESTING THE CITY COUNCIL OF THE CITY OF HASTINGS
CALL FOR A PUBLIC HEARING ON THE PROPOSED MODIFICATION TO THE
REDEVELOPMENT PLAN FOR THE HASTINGS DOWNTOWN REDEVELOPMENT
AREA, THE PROPOSED ESTABLISHMENT OF TAX INCREMENT FINANCING
DISTRICT NO.4, AND THE PROPOSED ADOPTION OF A TAX INCREMENT
FINANCING PLAN THEREFOR.
BE IT RESOLVED, by the Board of Commissioners (the "Board") of the Hastings Housing and
Redevelopment Authority (the "HRA") as follows:
WHEREAS, the City Council (the "Council") of the City of Hastings, Minnesota (the "City")
established the Hastings Downtown Redevelopment Area, pursuant to Minnesota Statutes, Sections
469.174 to 469.1799, inclusive, as amended, in an effort to encourage the development and
redevelopment of certain designated areas W'ithin the City; and
WHEREAS, the HRA is proposing a Modification to the Redevelopment Plan for the Hastings
Downtown Redevelopment Area and the establishment of Tax Increment Finance District No.4 (the
"District") therein and the adoption of a 'Tax Increment Financing Plan therefor, pursuant to, and in
accordance with, Minnesota Statutes, Sections 469.001 to 469.047 and Sections 469.174 to 469.1799,
inclusive, as amended;
NOW, THEREFORE BE IT RESOLVED by the Board as follows:
1. The HRA hereby requests that the Council call for a public hearing on October 18, 2004, to consider
the proposed adoption of a Modification to the Redevelopment Plan for the Hastings Downtown
Redevelopment Area (the "Redevelopment Plan Modification") and the proposed adoption of a Tax
Increment Financing Plan (the "TIF Plan") for the establishment of the District (the Redevelopment
Plan Modification, and TIF Plan are referred to collectively herein as the "Plans"), and cause notice
of said public hearing to be given as required by law.
2. The HRA directs the Executive Director to transmit copies of the Plans to the Planning Commission
of the City and requests the Planning Commission's written opinion indicating whether the proposed
Plans are in accordance with the Comprehensive Plan of the City, prior to the date of the public
hearing.
3. The Ex~utive Director of the HRA is hereby directed to submit a copy of the Plans to the Council
for its approval.
4. The HRA directs the Executive Director to transmit the Plans to the county and the school district in
which the District is located no later than September 17, 2004.
5. Staff and consultants are authorized and directed to take all steps necessary to prepare the Plans and
related documents and to undertake other actions necessary to bring the Plans before the Council.
\81
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SITE MAP
MEA e/AU),!trC1J ~e riP PIS r/Zlc,r
l()l)l" ZL;O+
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NOTE: Dimensions rounded \D nearest fool
Copyright 2004, Dakota County-
~
lhis dl8Wing is neither a legally RICa'ded map nor a ILIVIIy and is not intended to be used as one.
lhia drawing is a compilation all'8COlds, information and data located in variaua city, county, and
state oIIicas and other soun:as, alfecting \he l1/8li shown, and is to be used for I8fer8nce purposes
only. Dakota Counly is not responsible for any inaccuracies herein contained. f discrepancies 1118
found, pI_ contact Dakota CounIy SUMlY and Land Information Department
Map Date: August 5, 2004 Parcels Updated: 06101/2004 Aerial Photography:
.
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VI-9
Memo
To:
Mayor Werner and City Council
From:
Kris Jenson, Associate Planner
Date:
August 16, 2004
1 st Reading - Order Public Hearing - City of Hastings -Zoning
Ordinance Amendment #2004-43 - Amend Section 10.05 Application of
District Regulations.
Subject:
REQUEST
The City Council is consider first reading and order a public hearing to review the attached
amendment to the Zoning Ordinance relating to Accessory Structure and Building
Requirements. The existing ordinance allows for the construction of one accessory
structure 120 s.f. or less, and one accessory structure over 120 s.f. up to 1000 s.f. The
proposed ordinance change would address the issue of attached versus detached
accessory structures.
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Upon approval by the Council the public hearing and second reading would be
scheduled for the September 7,2004 City Council Meeting.
,RECOMMENDATION
The Planning Commission held a public hearing on this item at their August 9, 2004
meeting. No one spoke in favor of or against the ordinance change. The Planning
Commission had little discussion before recommending approval of the change on 4-0
vote.
HISTORY
In April of 2001, the City Council approved a City Code amendment to more closely
regulate the size of accessory structures in residential districts. The intent was not to
prohibit homeowners from having sheds/detached garages on their property, but merely to
limit the overall size and number of such structures to ensure that sufficient open space
was maintained on each lot. The same ordinance also ensures that no more than 35% of
the rear yard is covered by structures and that the structures meet minimum setback
requirements and setback distances from other structures.
In researching other codes, our language was very similar to what other cities permit. The
reason why the numbers of 120 square feet and 1,000 square feet were chosen is due to
definitions and requirements within the building code. The building code defines detached
structures over 1,000 square feet as 'storage buildings' (versus a garage) and requires
engineered plans for review prior to issuance of a building permit. Also, the building code
does not require a building permit for storage structures 120 sq. feet and under, though
Hastings has chosen to require a zoning permit to ensure the structures meet setbacks and
are not placed within easements.
The most common 'complaint' regarding this ordinance is that if a homeowner only has a
detached garage (no attached garage), that they are then limited to one shed no larger
than 120 s.f., whereas someone whose home has an attached garage may build both the
shed up to 120 s.f. and a detached garage up to 1,000 s.f.
PROPOSED CHANGES.
Staff is proposing to modify the ordinance to permit a homeowner without an attached
garage to construct up to two accessory structures (shed or garage) provided that the total
of both detached structures may not exceed 1,000 square feet. All accessory structure
standards - lot coverage, setbacks, distance between buildings, etc. - must still be met.
For example, under the current ordinance, if a property owner has a 24' x 22' detached
garage (for a total of 528 sq. feet), they would be allowed to only construct a shed no larger
than 120 sq. feet. With the proposed change, that same homeowner would be allowed to
build a second shed/garage no larg~Pthan 472 sq. feet.
/
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If the proposed language is adopted, the ordinance change would also involve some
'clean-up' of that particular section - there is an overlap in subdivision numbers and the
location of the accessory structure ordinance would be moved within the section to a more
. . /Iogicallocation.
ATTACHMENTS
· Draft Ordinance Amendment
CITY COUNCIL DRAFT
AUGUST 16, 2004
ORDINANCE NO.
, SECOND SERIES
AN ORDINANCE OF THE CITY OF HASTINGS, MINNESOTA AMENDING CHAPTER
10, SECTION 10.05 OF THE HASTINGS CITY CODE PERTAINING TO:
APPLICATION OF DISTRICT REGULATIONS
BE IT ORDAINED by the City Council of the City of Hastings as follows:
Chapter 10 of the Hastings City code is amended as follows:
SECTION 10.05. APPLlCATIO~ OF DISTRICT REGULATIONS
,
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SUBD. 2A. ACCESSORY BUILDING AND STRUCTURE REQUIREMENTS
Accessorv Buildinas and Structures shall meet the followina reauirements:
1) No accessory buildina shall be erected in any reauired front or side yard
frontina a public street or riaht of way.
2) No accessory buildina or structure shall be constructed on any lot prior to the
time of construction of the principal buildina to which it is accessory.
3) Accessorv structures. except fences meetina the reauirements of Sec. 10.05
Subd. 4. shall not be placed in any easements.
4) All accessory structures. except fences. shall meet the setbacks listed in
Table 1.
5) All accessory structures shall be setback at least six feet from all other
structures.
6) At arade accessory structures such as basketball courts. patios. doa kennels
shall meet the accessory structures setbacks listed in Table 1. These
accessory structures are not included in the total allowable sauare footaae
allowed. as lona as the total impervious surface of the lot does not exceed
35% for the rear yard. The rear yard shall be measured from the rear buildina
line to the rear lot line.
7) Accessorv structures shall have weather resistive exterior finishes that are
durable and architecturally compatible with and similar in desian. color. and
material to the principle structure.
8) The sidewall heiqht of accessory structures shall be limited to ten feet.
unless architectural elements are incorporated such as exterior materials
chanqe or buildinq offset to reduce the massiveness and starkness of the
wall.
9) The heiqht of any accessory structure shall not be taller than the primary
structure
10) Accessory structures 120 square feet or less require a zoninq permit.
Structures over 120 square feet require a buildinq permit.
11) The followinq Table (Table 1) shall determine the number. size and setbacks
of accessory structures. In addition to the accessory structures listed in Table
Lone accessory stor3go structure up to 120 sq. foot in size, 3nd swimminq
pools meetinq the requirements of Chapter 4 Sec. 4.15 Accessory Structures
Subd. 2 Swimminq pools are permitted.
Table 1
Accessory Building/Structure Number. - Setbacks -
Size. and Setback Standards
Property Number of Total Side Corner Rear
Zonina Structures Structure Size Side - a
A ~
R-1, R-2, R-3. R-4, R-5 1 1 ,000 Sq. ft. ~ 10 ~
with attached aaraae - b
R-1. R-2, R-3, R-4. R-5 .~ ~ Combined total ~ 10 ~
without attached aaraae I 1 000 sa. ft.
I
R-6 1 1 .000 sa. ft. 5 10 5
Multi-Family Site Site - -
Commercial! Plan Plan -
-
Office Districts Review Review
Site Plan Site Plan
I ndustrial Districts Review Review
a. Garaqes shall be setback 20 feet from the riqht of way.
b. Residential properties with an attached qaraqe are also permitted an accessory storaqe
structure under 120 square feet in size.
SUBD.3. Yard Area Regulations. No yard or lot existing at the time of passage of
this Chapter shall be reduced in dimension or area below the minimum
requirements set forth herein. Yards or lots created after the effective date of
this Chapter shall meet at least the minimum requirements established by
this Chapter.
SUBD. 4 Fences and Walls or Hedges.
2)
1)
Location. Fences are permitted, but shall not extend into public right of way.
Notwithstanding other provisions of this Chapter, fences, walls and hedges
are permitted in any yard, including a required yard, or along the edge of any
yard, provided that no fence, wall or hedge shall extend into public right of
way. Homeowners are responsible for establishing the location of property
lines and demonstrating their location upon request of the inspector.
Materials. All fences built or maintained on a residential property shall be
constructed of materials capable of providing a finished appearance on the
outward side visible to the public. All materials used to construct the fence
shall be sound materials, resistant to rot, and capable of accepting and
maintaining a visually attractive appearance. The fence shall be constructed
in such a manner as to be capable of resisting the design wind loads for
structures as defined by the state building code.
Hazardous fences and walls. Hazardous fences and walls such as barbed
wire, electric, chain link with barbs exposed, and walls with protruding sharp
edges thereof, and other fences and walls designed for or likely to cause
harm to persons are declared hazardous and are prohibited in the City,
except as follows: conventional barbed wire fences with barbs exposed are
allowed with permission of the Council by simple resolution in Commercially
zoned areas, and are allowed without permission ofthe Council in Industrial
and Agriculturally zoned area. Any fence constructed in violation of this
section atter the effective date shall be brought into compliance or removed
as determined by the Planning Director.
Height Restrictions. The maximum height of any residential fence installed
within the City of Has~rngs is 6 feet. Fences installed around swimming pools
from ground up must be a minimum of 4 feet high and non-climbable with a
self-closing, self-latching gate. Maximum height of all fences shall be
incompliance with the city zoning code or as approved by the Planning
Commission.
Special Consideration/Corner Lots. Fences that extend into front yards of
corner lots MUST NOT impair traffic visibility. No fence or hedge shall be
over 30" in height located within 25 feet each direction from a property corner
fronting a street right of way. See drawing below.
Covenants. The City of Hastings does not enforce the private covenants of
subdivisions. Homeowners should always check the covenants in their area
for additional fence requirements.
Permits. A zoning permit is required for all fences installed in Hastings.
3)
4)
5)
6)
7)
SUBD. 4A. Accessory Building and Structure Requirements Accessory
Buildings and Structures shall moot the follo~Ning requiremonts:
1) No 3CCOSSOry building shall bo orectod in 3ny required front or side Y3rd
fronting a public streot or right of way.
2) No accessory building or structure e;hall be cone;tructod on any lot prior to tho
timo of construction of the principal building to ~Nhich it is accossory.
3) .^.ccossory structures, excopt fences meeting tho requirements of Sec. 10.05
Subd. 4, shall not be placod in any easements.
1) 1\11 accossory structures, oxcopt fencos, shall moot tho setbacks listed in
Table 1.
5) 1\11 accossory structures sh311 bo sotb3ck at le3st six f-oot from all other
structuros.
6) I\t gr3do 3CCOSSOry structures such as b3Skotb311 courts, p3tios, dog konnels
sh311 moet tho 3ccossory structuros sotb3cks listod in Table 1. Theso
accossory structures are not included in tho total allowablo squaro foot3ge
allowed, 3S long as tho total impervious surfaco of the lot doos not oxceed
35% for tho r03ryard. Tho rear yard sh311 be measured from the rear building
line to tho roar lot line.
7) Accessory structures shall havo woathor resistivo oxtorior finishes that 3ro
durablo 3nd architocturally comp3tible with and simil3r in design, color, and
matori31 to tho principle structure.
10) Tho side'Nall ~eight of accessory structuros shall be limitod to ton foot,
unloss arch itectu r31 olements aro incorporatod such as oxterior materials
ch3nge or building offset to reduce the massivonoss and st3rknoss of the
walk
11) Tho hoight of any accossory structure sh311 not bo taller than tho primary
structure
10) Accossory structures 120 square foot or loss require a zoning permit.
Structures over 120 squaro feet requiro a building pormit.
11) Tho following T3blo (Tablo 1) sh311 dotormino tho numbor, sizo and sotbacks
of accossory structuros. In addition to tho accessory structures listed in Table
1, one QCcossory storage structure up to 120 sq. f-oot in sizo, and swimming
pools meeting the requirements of SEC. 4.15 !\CCESSORY STRUCTURES
Subd. 2 Swimming pools.
T 3ble 1
Accessory Building.'StruGture Number, Setback
Size, and Setback Standards s -
Property Numbor of +etaJ SkJe Cornor Reaf
- Structuros Structure Sizo Side!
-~....,~ -
A - - - - -
R 1, R 2, R 3, R -1,
R-a 4 ... """....... " a 4Q a
,
R-9 4 ... """...,.. " a 4Q a
. ,~~~ ~'1' ..
Multi F3mily Site Site - -
Commorcial.' P-IaR P-IaR - -
Office Districts Review Revie'.\' - - -
Sito Plan Sito Plan
Industrial Districts Reviow Rovio'N - - -
* Gar3gos shall be setback 20 foot from tho right of way.
Source: Ordinance No. 494, and 497, Second Series
Effective Date: April 21,2003; July 7,2003.
SUBD. 4. 5. Erection or More than One Principal Structure on a Lot. In any
district, more than one structure housing a permitted principal use may be erected on a
single lot provided that yard and other requirements of this Chapter shall be met for each
structure as if it were on an individual lot.
SUBD. 6..- 6. Exceptions to Height Regulations. The height limitations contained
in Section 10.1 O-District Use Regulations, do not apply to spires, belfries, cupolas,
antennas, water tanks, ventilators, chimneys, or other appurtenances usually required to
be placed above the roof level and not intended for human occupancy except as otherwise
allowed by the City Council.
SUBD. 6. 7. Structure to Have Access. Every building hereafter erected or moved
shall be on a lot next to a pu.blic street, or with access to a City allowed private street or
driveway and all structures shall be so located on lots as to provide safe and convenient
access for servicing, fire protection and required off street parking.
SUBD. ~ 8. Deleted in entirety 11-3-97 (Adopted as a part of Newly adopted
Chapter 18) Recreational Vehicle Storage - Parking & Storing Certain vehicles - Misc.
Material equipment storage.
SUBD. 8... 9. Deleted in entirety 11-3-97 (Adopted as a part of Newly adopted
Chapter 18) Recreational Vehicle Storage - Parking & Storing Certain vehicles - Misc.
Material equipment storage. , ~
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SUBD. 9.10. Deleted in entirety 11-3-97 (Adopted as a part of Newly adopted
Chapter 18) Recreational Vehicle Storage - Parking & Storing Certain vehicles - Misc.
,Material equipment storage
SUBD.4-(h 11. Yard Maintenance. In all districts, landscaping and fences shall be
constructed and maintained so as not to be unsightly or present harmful health or safety
conditions.
SUBD. ~ 12. Towers and Antennas
ALL OTHER SECTIONS SHALL REMAIN UNCHANGED
ADOPTED by the Hastings City Council on this
day of
2004.
Michael D. Werner, Mayor
ATTEST:
Melanie Mesko Lee, Administrative Assistant! City Clerk
I HEREBY CERTIFY that the above is a true and correct copy of an ordinance presented to
and adopted by the City of Hastings, County of Dakota, Minnesota, on the of
, 2004, as disclosed by the records of the City of Hastings on file and of
record in the office.
Melanie Mesko Lee, Adminis.trative Assistant! City Clerk
(SEAL)
This instrument drafted by:
City of Hastings (JWH)
101 4th St.
Hastings, MN 55033
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VI-1 0
Memo
To:
Mayor Werner and City Council
From:
John Hinzman, Planning Director
Date:
August 16, 2004
Subject:
Resolution- - Grant Approval Extension - Final Plat #2004-11 -
SCHOOLHOUSE SQUARE 3rd ADDITION - Schoolhouse Partners.
REQUEST
Schoolhouse Partners, LLC seeks to extend their deadline for recording the Final Plat of
SCHOOLHOUSE SQUARE 3RD ADDITION (57 unit condo building) until April 5, 2005.
Condition NO.9 of the Final Plat approval granted on AprilS, 2004 required recording of the
plat within 90 days. The plat has yet to be recorded. Mario Cocchiarella of Schoolhouse
Partners has submitted a letter (attacl;1ed) outlining the need to establish further pre-sale
agreements for units prior to obtaining federally backed loans and financing to construct
. I
the proJect.
RECOMMENDED ACTION
Extension of the deadline to April 5, 2005 is recommended. The date is consistent with
Sunset Clause for Site Plan approval for the condominium building.
ATTACHMENTS
. Resolution
. Location Map
. Preliminary\Final Plat
. Letter from Schoolhouse Partners - July 20, 2004
HASTINGS CITY COUNCIL
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HASTINGS
AMENDING RESOLUTION NO. 04-08-04 APPROVING THE PRELIMINARY PLAT
AND FINAL PLAT OF SCHOOLHOUSE SQUARE 3RD ADDITION A RESIDENTIAL
SUBDIVISION GENERALLY LOCATED NORTHEAST OF 10TH AND VERMILLION
STREETS,HASTINGS,NUNNESOTA
Council member
moved its adoption:
introduced the following Resolution and
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WHEREAS, Schoolhouse Partners has petitioned for preliminary plat and final plat approval
of SCHOOUIOUSE SQUARE 3RD ADDITION, a multiple family subdivision containing 57 units
,on one lot of record, and two outlots for future development generally located northeast of 10th and
Vermillion Streets, legally described as Outlots A, B, and C, SCHOOUIOUSE SQUARE 2ND
ADDITION, Dakota County, Minnesota; and
WHEREAS, on April 5, 2004, the City Council of the City of Hastings adopted Resolution
No. 04-08-04 approving the preliminary and final plat of SCHOOUIOUSE SQUARE 3RD
ADDmON subject to 10 conditions; and
WHEREAS, Schoolhouse Partners seeks to amend Condition No.9 of Resolution No. 04-
08-04 to allow for an extension of the Final Plat recording deadline to April 5, 2005.
NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF HASTINGS AS FOLLOWS:
That the City Council hereby approves Schoolhouse Partners request to amend Condition No.9 of
Resolution No. 04-08-04, extending the Final Plat recording deadline to April 5, 2004; subject to the
following condition:
1. All remaining conditions of Resolution No. 04-08-04 shall remain binding and in effect.
Council member
vote adopted by _ present.
moved a second to this resolution and upon being put to a
Ayes: _
Nays:
Absent:
ATTEST:
Michael D. Werner, Mayor
Melanie Mesko Lee
City Clerk
I HEREBY CERTIFY that the above is a true and correct copy of resolution presented to and
adopted by the City of Hastings, County of Dakota, Minnesota, on the 16th day of August, 2004, as
disclosed by the records of the City of Hastings on file and of record in the office.
Melanie Mesko Lee
City Clerk
(SEAL)
".
"
This instrument drafted by:
City of Hastings (JWH)
. ..'101 4th St. East
Hastings, MN 55033
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SCHOOLHOUSE PARTNERS, LLC
3030 Granada Avenue North
Suite A
Oakdale, Minnesota 55128
Phone: 651-777-6869
Fax: 651-777-8007
July 20, 2004
Mr. John Hinzman
City Planner
City of Hastings
1 01 East 4th Street
Hastings, MN 55033
Re: Schoolhouse Square
Dear Mr. Hinzman:
It has come to my attention that the preliminary plat approval relating to
the Condominium portion of the Schoolhouse Square development has expired.
Apparently, there was a gO-day time frame within which we were to have gone to
final plat on this portion of our p~operty.
(
I am somewhat confused by this short timelineforfinal platting, since my
review of the conditions for approval by the City Council also stated that
significant progress on this portion of the site needed to be made within a year,
and that we had an 18 month "window" to basically proceed with the building. All
of these timelines seem to be in conflict with one another.
John, we have some unique financing issues with the construction of a
senior-oriented building. The most significant is that with most Federally backed
programs, as a condition of approval, we need to show at least 50-60% presales
prior to the start of construction. HUD has already indicated that if this is a senior
cooperative, evidence of presaies are a condition of their construction financing
guidelines. We are also unsure of how Hub would handle pre-paid expenses
such as park dedication fees, so we are reluctant to pay for those now, so far in
advance of the financing approvals. Our hands are really tied here. We must
have some time to market and arrange financing on the building prior to the
commencement of construction. This was, in fact, our reason for requesting the
18-month start timeline.
At this time, I must request an extension of the final plat approval timeline
that is commensurate with the 12 month "sunset clause" provided by the Council
at the April 5, 2004, meeting. As an alternative, we would be amenable to .
recording the final plat now, but waiting to provide payment for related city fees,
OA cJf ~/
including park dedication and utility hookup fees, until a building permit is issued
for this site. Either way, we will have gained sufficient time to market the building
and package the financing to construct a terrific landmark in the City of Hastings.
Thank you for your attention to this matter. Please let me know of your
decision as to how to proceed with either of the alternatives we have presented
for your review.
,
(
2
VI-11
Memo
To:
Mayor Werner and City Council
From:
Kris Jenson, Associate Planner
Date:
August 16, 2004
Subject:
APPROVAL - Regina Medical Center Addition - Preliminary and Final
Plat #2004--34 - East of Pleasant Dr between Nininger Rd and 1 st 8t W.
The City Council approved the preliminary and final plat for the Regina Medical Center
Addition at the August 2, 2004 meeting. At that time, the Park Dedication had not been
reviewed by the NRRC. They revievyed the plat at their August 10th meeting.
According to Barry Bernstein, Parks and Recreation Director, the NRRC recommend the
City accept $8,505 to satisfy the park dedication requirement for Lot 1, Block 1, REGINA
MEDICAL CENTER ADDITION.
,
,
The Council is requested to approve the NRRC's recommendation of accepting $8,505 for
cash in lieu park dedication fees.
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VI-20
MEMO
To: Honorable Mayor and City council members
From: Charlene A Stark, Interim Finance Director
Subject Resolutions and Recommendations for $5,055,000 GO Improvement Bonds,
Series 2004 B and for $315,000 GO Equipment Certificates of Indebtedness,
Series 2004C..
Date: August 9, 2004
Attached (included in your packet) you will find the Recommendations for the issuance of
$5,055,000 GO Improvement Bonds, Series 2004B and $315,000 GO Equipment Certificates of
Indebtedness Series 2004C, as prepared by the City's advisors, Springsted, Inc.
These Improvement bonds are the 2004 Street Improvement Projects and for equipment in the
2004 budget to be funded by issuing equipment certificates. The rating of these bonds will take
place in September with bid opening and award to take place on September 20, 2004.
Attached for Council approval is a Re~olutions providing for the Sale of these bonds, as
prepared by the City's bond counsel, Kari Lapinsky of Briggs and Morgan.
If you should have any questions, please feel free to contact me.
Recommended Council Action
Approve the attached Resolutions providing for the sale of $5,055,000 GO Improvement
Bonds, Series 2004B and the $315,000 GO Equipment Certificates of Indebtedness Bonds,
Series 2004C..
~.
Recommendations
For
City of Hastings, Minnesota
$5,055,000
General Obligation Improvement Bonds, Series 2004B
$315,000
General Obligation Equipment Certificates of Indebtedness, Series 2004C
,
,
,
I
Presented to:
Honorable Michael Wemer, Mayor
Members, City Council
Mr. David Osberg, City Manager
Ms. Charlene Stark, Assistant Finance Director
City of Hastings
101 Fourth Street East
Hastings, MN 55033-7082
Study No.: H0412S4T4
SPRINGSTED Incorporated
August 10, 2004
SPRINGSTED
~ Ad,",n to th, Pobl1< Sotto,
RECOMMENDATIONS
Re: Recommendations for the Issuance of:
$5,055,000 General Obligation Improvement Bonds, Series 2004B (the "Bonds")
$315,000 General Obligation Equipment Certificates of Indebtedness, Series 2004C
(the "Certificates")
Together the "Obligations" or the "Issues"
We respectfully request your consideration of our recommendations for the above-named
Issues. Bond proceeds will be used to finance various infrastructure improvement projects
throughout the City. Certificate proceeds will be used to finance the acquisition of equipment
for various City departments.
We recommend the following for the Issues:
.-
"
I
I
To establish the date and time of receiving
bids and establish the terms and conditions
of the offerings.
Monday, September 20 at 12:00 Noon, with
consideration for award by the City Council
at 7:00 P.M. that same day.
The Bonds are being issued pursuant to
Minnesota Statutes, Chapters 475 and 429.
The Certificates are being issued pursuant
to Minnesota Statutes, Chapters 475 and
Section 412.301.
1. Action Requested
2. Sale Date and Time
3. Authority for the Issue
4. Repayment Term
Interest on the Obligations will be payable
semi-annually each February 1 and
August 1, commencing August 1, 2005. The
Bonds will mature annually February 1, 2007
through 2016. The Certificates will mature
annually February 1, 2006 through 2009.
5. Security and Payment Cycle
(a) Security
(c) First Levy and Payment Cycle
The Obligations are general obligations of
the City, secured by its full faith and credit
and taxing power.
The Bonds will be repaid with a combination
of special assessments and ad valorem
property taxes. The Certificates will be
repaid solely from ad valorem property taxes.
The City will make its first levy for the Bonds
in 2005 for first collection in 2006.
Capitalized interest included in the principal
amount of the Bonds will be used to make
the interest payments due through
February 1, 2006.
The City will make its first levy for the
Certificates in 2004 for first collection in
2005.
(b) Source of Payment
City of Hastings, Minnesota
August 10, 2004
6. Prepayment Provisions
7. Credit Rating Comments
Each year's first-half collection of
assessments and/or taxes will be used to
pay the interest payment due August 1 in
the year of collection. Second-half
collections of assessments and/or taxes,
plus surplus first-half collections, will be
used to pay the February 1 principal and
interest payment due in the following year.
The City may elect on February 1, 2013, and
on any date thereafter, to prepay the Bonds
due on or after February 1, 2014, at a price
of par plus accrued interest.
The Certificates will not be callable prior to
their stated maturities due to their short
maturity schedule.
An application will be made to Moody's
Investors Service for a rating on the Bonds.
The City's current general obligation credit
rating is "A2".
8. Federal Treasury Regulations Concerning
Tax-Exempt Obligations
(a) Bank Qualification
(b) Rebate Requirements
,-
/
I
Under Federal Tax Law, financial institutions
cannot deduct from income for federal
income tax purposes, expense that is
allocable to carrying and acquiring tax-
exempt bonds. There is an exemption to
this for "bank qualified" bonds, which can be
so designated if the issuer does not issue
more than $10 million of tax-exempt bonds
in a calendar year. Issues that are bank
qualified generally receive slightly lower
interest rates than issues that are not bank
qualified. Since the City expects to issue
less than $10 million of tax-exempt
obligations in 2004, these Obligations are
designated as bank qualified.
All tax-exempt issues are subject to the
federal arbitrage and rebate requirements,
which require all excess earnings created by
the financing to be rebated to the U.S.
Treasury. The requirements generally cover
two categories: bond proceeds and debt
service funds. There are exceptions to
rebate that may apply in both of these
categories.
The proceeds of the Bonds are being used
to finance construction expenditures which
could qualify for the six-month, eighteen-
month, or two-year spending exception to
Page 2
City of Hastings, Minnesota
August 10, 2004
(c) Bona Fide Debt Service Fun"d'
(
(d) Economic Life
rebate. Both the eighteen-month and the
two-year exceptions require a certain
percentage of the bond proceeds be spent
within six-month intervals. If the proceeds
are spent in accordance with one of the
spending exceptions, the City may retain the
interest earnings. The spending exceptions
depend on actual expenditures as
distinguished from expectations. The
projects being financed by the Bonds are
anticipated to be completed in the fall of
2004.
The proceeds of the Certificates are being
used to reimburse the City for the acquisition
of certain equipment. Therefore, the
Certificates will qualify for the six-month
exception to rebate.
Springsted currently provides arbitrage
rebate services for the City under a separate
contract. An amendment to that contract
adding these Issues has been provided to
City staff.
The City must maintain a bona fide debt
service fund for the Bonds or be subject to
yield restriction. This requires restricting the
investments held in the debt service fund to
the yield on the Issues and/or paying back
excess investment earnings in the debt
service fund to the federal government. A
bona fide debt service fund is a fund for
which there is an equal matching of revenue
to debt service expense, with carry over
permitted equal to the greater of the
investment earnings in the fund during that
year or 1/12 the debt service of that year.
With improvement bonds additional
diligence should be exercised in monitoring
the debt service fund due to the potential
accumulation of assessment prepayments
which could cause the fund to become non-
bona fide.
The average life of the Issues cannot
exceed 120% of the economic life of the
projects to be financed. The economic life
of the improvements financed by the Bonds
is at least 20 years. The average life of the
Bonds is 6.937 years. The economic life of
the equipment being financed by the
Certificates is at least 5 years. The average
life of the Certificates is 2.857 years.
Page 3
"
City of Hastings, Minnesota
August 10, 2004
10. Attachments
/
(
Therefore both the Bonds and the
Certificates are within the economic life
requirements.
Federal reimbursement regulations require
the City to make a declaration! within
60 days of the actual payment, of its intent
to reimburse itself from expenses paid prior
to the receipt of Issue proceeds. It is our
understanding the City has taken whatever
actions are necessary to comply with the
federal reimbursement regulations in
regards to both of the Issues.
The Bonds are subject to continuing
disclosure requirements set forth by the
Securities and Exchange Commission. The
SEC rules require the City to undertake an
annual update of certain Official Statement
information and report any material events
to the national repositories. Springsted
currently provides continuing disclosure
services for the City under a separate
contract. An amendment to that contract
adding the Bonds has been provided to City
staff.
. The Bonds
- Sources and Uses of Funds
- Assessment Income Schedule
- Debt Service Schedule
. The Certificates
- Sources and Uses of Funds
- Debt Service Schedule
. Terms of Proposal
(e) Federal Reimbursement
Regulations
9. Continuing Disclosure
DISCUSSION
$5,055,000 General Obligation Improvement Bonds, Series 2004B
The Bonds will finance portions of the following projects; the Westwood Area street
reconstruction project, the 31st Street reconstruction project and improvements to 10th Street
and Highway 61. The sources and uses for the Bonds are shown on page 6.
Assessments in the principal amount of approximately $1,778,781 will be filed on or about
November 1, 2005. Assessments will be amortized with equal annual payments of principal
over a term of ten years. Interest will be charged on the outstanding balance at a rate equal to
1.50% over the rate on the Bonds (rounded to the nearest 0.50%), or approximately 5.50%
using current estimates. The projected assessment income is shown on page 7.
Page 4
City of Hastings, Minnesota
August 10, 2004
The Bonds have been structured around the projected assessment income to provide an even
annual tax levy requirement over a term of ten years. Since assessment income and tax levy
collections will not be available to pay the August 1, 2005 and February 1, 2006 interest
payments on the Bonds, capitalized interest has been included in the par amount of the Bonds.
Our recommended principal structure for the Bonds is shown on page 8. Page 8 shows the
following information:
. Columns 1 through 5 show the principal payment dates, annual principal amounts,
estimated interest rates, estimated interest payments and projected total principal and
interest payments, given the current market environment.
. Column 6 shows the capitalized interest included in the principal amount of the Bonds to
make the interest payments due through February 1, 2006.
. Column 7 shows the net debt service on the Bonds.
. Column 8 shows the 5% overlevy which is required by State statute and serves as a
protection to bondholders and the City in the event of delinquencies in the collection of
assessments or taxes.
. Column 9 shows the projected assessment income developed on page 7.
. Column 10 shows the difference between columns 7 and 8 and represents the projected
annual levy amounts required to fund the difference between assessment income and
105% of debt service.
Based on projected assessment income, it is expected that the City will be required to levy ad
valorem property taxes averaging approximately $410,000 annually beginning in levy year
2005.
~
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,
I
$315,000 General Obligation Equipment Certificates of Indebtedness, Series 2004C
Proceeds of the Certificates are being used to finance the purchase of equipment for various
City departments. The sources and uses for the Certificates, shown on page 9, list the
equipment to be financed.
Minnesota Statutes, Section 412.301, specifies that the City may issue certificates of
indebtedness without being subject to a petition requirement calling for a referendum if the total
amount of the issue does not exceed % of the 1 % of the estimated market value of the taxable
property in the City. Based on the City's 2003/2004 estimated market value of $1,222,350,200
this represents a maximum issue size of $3,055,875. This Issue of $315,000 is within the
limitation and is not subject to taxpayer petition for a referendum.
Minnesota Statutes for equipment certificates requires the final maturity to be no later than five
years after the dated date (October 1, 2004) of the Certificates. The final payment on the
Certificates is due February 1, 2009. The Certificates have been structured with even annual
payments, as shown in the debt schedule on page 10.
Springsted is pleased to again be of service to the City of Hastings.
Respectfully submitted,
/~~y /~P
S~RINd'STED Incorporated
kern
Provided to Staff:
Continuing Disclosure and Arbitrage/Rebate Contract Amendments
Page 5
$5,055,000
City of Hastings, Minnesota
General Obligation Improvement Bonds,
Series 20048
Sources & Uses
Dated 10/01/20041 Delivered 10/01/2004
Sources Of Funds
Par Amount of Bonds... ....................... ................. ........... ..... ............ ............. ..... .... ...... ..... ...... ........................................
T 0..1 Sources.... .................. ...................... ........... ...... ....... .................................. ............. ...... ...... ............... ................
..
Uses Of Funds
Deposit to Project Construction Fund........ ........... ............ ........... ........ .... ...... ..... .......... .......................................... .........
Deposit to Capitalized Interest (CIF) Fund....:......................... ........................ ................ ......................... .......................
Total Underwriter's Discount (1.000%)............. ..... ...... ............................ ....... .............. ........ ................ ..........................
Costs of Issuance....... ..................... ..... .............................. ............. ........ ........ ....................... .......................... ..............
$5,055,000.00
$5,055,000.00
4,732,953.33
236,746.67
50,550.00
34,750.00
T 0..1 u......................................................................................................................................................................... $5,055,000.00
/
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Serit:l2004BJmplO~t / SlNGLEPUIlFOSE / 7/28/2004 / 1:18PM
Page 6
$~!~~~~~R3E
City of Hastings, Minnesota
General Obligation Improvement Bonds,
Series 20048
ASSESSMENT INCOME SCHEDULE
Date Principal Coupon Interest Total P+I
12/31/2005 - - - -
12/31/2006 177,878.10 5.500% 114,138.45 292,016.55
12/3112007 177,878.10 5.500% 88,049.66 265,927.76
12/31/2008 177,878.10 5.500% 78,266.36 256,144.46
12/3112009 177,878.10 5.500% 68,483.06 246,361.16
12/3112010 177,878.10 5.500% 58,699.78 236,577.88
12/3112011 177,878.10 5.500% 48,916.48 226,794.58
12/3112012 177,878.1G 5.500% 39,133.18 217,011.28
12/31/2013 177,878.10 5.500% 29,349.88 207,227.98
12/31/2014 177,878.10 5.500% 19,566.60 197,444.70
12/3112015 177,878.10 5.500% 9,783.30 187,661.40
Total $1,778,781.00 - $554,386.75 $2,333,167.75
Date And Tenn Structure
Interest Accrual Date............................. ............ ........ .... ~................. .......... ............................................... ...... ........ ...........
Last Day of First Year of Collection...................................................................................................................................
11/0112005
12/31/2006
/'
Serie.J20048iWessmenf8 I SINGUPURFOSE I 7/23/2004 I 9:41AM
-$~~~~L~t~2
Page 7
$5,055,000
City of Hastings, Minnesota
General Obligation Improvement Bonds,
Series 20048
DEBT SERVICE SCHEDULE
Projected
Captalized As....m.nt Annaul Tax
Date Principal Coupon Interest Total P+I Interest Net New DIS 105% of Total Income Levy
(1) (2) (3) (4) (5) (6) (7) (8) (9) (10)
0210112005 - - - - - - . - -
0210112006 . - 236,746.67 236,746.67 (236,746.67) - - - -
0210112007 495,000.00 2.500"10 177,560.00 672,560.00 - 672,560.00 706,188.00 292,016.55 414,171.45
02101/2008 480,000.00 2.850% 165,185.00 645,185.00 - 645,185.00 677,444.25 265,927.76 411,516.49
0210112009 485,000.00 3.100% 151,505.00 636,505.00 - 636,505.00 668,330.25 256,144.46 412,185.79
02101/2010 490,000.00 3.300% 136,470.00 626,470.00 - 626,470.00 657,793.50 246,361.16 411.432.34
0210112011 495,000.00 3.500% 120,300.00 615,300.00 - 615,300.00 646,065.00 236,577.88 409,487.12
0210112012 505,000.00 3.600% 102.975.9<) 607,975.00 . 607.975.00 638,373.75 226,794.58 411,579.17
02101/20 13 510,000.00 3.850% 84,795.00 594,795.00 - 594,795.00 624,534.75 217,011.28 407,523.47
02101/2014 520.000.00 3.950% 65,160.00 585,160.00 - 585,160.00 614,418.00 207,227.98 407,190.02
02101/2015 530,000.00 4.100% 44.620.00 574,620.00 . 574.620.00 603.351.00 197,444.70 405,906.30
02/01/2016 545,000.00 4.200% 22,890.00 567,890.00 . 567.890.00 596.284.50 187,661.40 408,623.10
Total $5,055,000.00 . $1,308,206.67 $6,363,206.67 (236,746.67) $6.126.460.00 $6,432,783.00 $2.333,167.75 $4.099.615.25
Date And Tenn Structure
Dated........... ..................................................... ....... ...........................,..................... ............................... ....... ..............
........... ............
Delivery Date............ .......... ............................................................................................................................................ .....................
....
First Coupon Date.................. .... ................. ................................... ................................................................ .................... ..................
.......
1010112004
1010112004
810112005
Yield Statistics
,
,
Bond Year Dollars...................... .......................................... ............L................................................................................... ...................
...
Average Life..................................................... ........................ ......................................................................... ..................................
....
Average Coupon........ .... ................................... ...... ................. .................. ............................................................... ..................
.................
$35,065.00
6.937 Years
3.7308047%
Net Interest Cost (HIC)................. ................. ....................... ............ ................................ .......................................................
.... .............. ...
True Interest Cost (TIC)....... ..................... ....... ....... .... ...................................... ....... .................. ................. ............ ..... .........
..... ............... ....
Bond ytekl for ArbItrage Purpoaes................................................................. ............................... .............. ....... .............. ..............................
......
All Inclusive Cost (AlC)........... ....... ... ............................................................................. ..........................................................
....................
3.8749655%
3.8757096%
3.7075316%
3.9926361%
_.tOOI81m_t! SlNGLEPUllI'CME ! 7/2IV.tOOI! 1:18PM
$~!~~<;'~P:~
Page 8
$315,000
City of Hastings, Minnesota
General Obligation Equipment Certificates of Indebtedness,
Series 2004C
Sources & Uses
Dated 10/01/20041 Delivered 10/01/2004
Sources Of Funds
Par Amount of Bonds.... ......................... ..... ..... .......... .......... ............................ .................. ..... ................. .... ..... ........... .......
$315,000.00
Total So u rces........ .......................... ................... ...... ........................ ........................................... ..... ......... ............. ...........
$315,000.00
Uses Of Funds
Police Cars....... ........ .... ...... .... ..... ....... .... ..~~. ............. ..... ...... ....... .... ..... ..... ............... ...... ... .......... .... ........... ...................
.....
Parks Dept. - Mower............ ..... ...... ........... ..... ...... ..... ..... .......... ... ...... ......... ..... .... ..... ......... ........ ........ ............. ..............
......
Parks - Compressors for Ice Arena.....................................................................................................................................
Fire Dept. EKG Monitor (Partial Cost).................................................................................................................................
Street Dept. - Used Bucket Lift...........................................................................................................................................
Costs of Issuance...... .......... ......... ......... .... ...... .... ........... ...... ..... ..... ................. ........ ..... .......... .... ....... ...... ....... ..... ...............
Total Underwriter's Discount (1.200%)... ............. ............ ............... .............. .... ......... ................ ............... ............. .............
Rounding Amount......... .......... .......... ... ..... .......... .... ......... .... ... ........ .............. ................ ........ ............. ... ........ ..... ..... ............
78,000.00
71,327.00
69,000.00
50,000.00
31,950.00
7.350.00
3,780.00
3,593.00
,....
Total Uses..................... ......... ............ .................. ......:. .............. ....... ...... ........ ....... ....... ......... ......... ........... .........................
$315,000.00
, )~
/ ,
1/
.J
./
SM/1$ 2004C Equip Cern I SINGLE PURPOSE I 8/11/2004 I Z..04 PM
Page 9
.l"SPRINGSTED
-:ill' Actrinn,. tII. Publk S.,<<
$315,000
City of Hastings, Minnesota
General Obligation Equipment Certificates of Indebtedness,
Series 2004C
DEBT SERVICE SCHEDULE
Cate Principal Coupon Interest Total P+I 105% ofTotal
0210112005 - - - - -
02101/2006 75,000.00 1.800% 10,973.33 85,973.33 90,272.00
0210112007 80,000.00 2.550% 6,880.00 86,880.00 91,224.00
02101/2008 80,000.00 2.9000,1, 4,840.00 84,840.00 89,082.00
0210112009 80,000.00 3.150% 2,520.00 82,520.00 86,646.00
Total $315,000.00 - $25,213.33 $340,213.33 $357,224.00
Date And Tenn Structure
Dated................................................................................................................ ........................................................... ......
Delivery Date... .......... ................ ..... ............ .......... ......... ... .... ..... .... ....... ... ..... ..... ......... ........ ..... .... .... ....... .............
... ......... ...
First Coupon Date................. ........... ........ ........... ............. ........................ ............. ......... ....................................................
1010112004
1010112004
8/0112005
Yield Statistics
Bond Year Dollars.. .............................................. .......... ..... ................................................................................ ...............
Average Life... ...... ........ ...... ...... .... .................. ...... .......... ...... ...... ........ ............... ..... ......... ........................ ...... .... .....
......... ...
Average Coupon............... ..... .................... ......... .............,;...L......... ........ ............. ............................ ............... ...................
,
I
I
Net Interest Cost (NIC)...... .............. ...... ............... ......... ............ ....................... ...................... .............................. ..............
True Interest Cost (TIC)........................... ...... .... .................... ....... ................. .................. ......................... .........................
Bond Yield for Arbitrage Purposes........... ..... ........... ........ .......... ............... ..................... ..................... ................. ..... .........
All Inclusive Cost (AIC)......... ................................ ......................................... ...... .............. ...;.......... ............ ........ ........... ....
$900.00
2.857 Years
2.8014811%
3.2214811%
3.2367939%
2.7922114%
4.1224929%
Seria2004CEquipCert$ I SlNGLEI'U1lPOS& I 8/ 1/2004 I 9:58PM
$~~!~~~~~,"I?
Page 1 0
$315,000
City of Hastings, Minnesota
General Obligation Equipment Certificates of Indebtedness,
Series 2004C
DEBT SERVICE SCHEDULE
Date Principal Coupon Interest Total P+I 106% of Total
0210112005 - - - - -
02101/2006 75,000.00 1.800% 10,973.33 85,973.33 90,272.00
02/0112007 80,000.00 2.550% 6,880.00 86,880.00 91,224.00
0210112008 80,000.00 2.9OO'k 4,840.00 84,840.00 89,082.00
0210112009 80,000.00 3.150% 2,520.00 82,520.00 86,646.00
Total $315,000.00 - $25,213.33 $340,213.33 $357,224.00
Date And Tenn Structure
Dated.................................................................................................................................................................................
Delivery Date... .......... .......... ........ ..... ..... ..... ...... ........ ........ .... ........ ........... ..... ................ ..... ..... ...... ....... ................
..... ... ... ....
First Coupon Date.... .... ...... ........,...... .......... ....... ..... ..... .... ....... ... .......... .................... ...... .... ........... ..... ........ ,. ..... .......;;........
1010112004
1010112004
810112005
Yield Statistics
Bond Year Dollars................................. ......... ........ .......... .......... ........... ..................... ................... .......... .............. .............
Average Life......... .... ...... .... ........... ................. ...... ................ ...... ........ .............. ...... ..... .......... ........... ............ ........
..:.... .,. ....
Average Coupon.... ..... ......... .......... ........... .......... ..... ....... .;: ..~..... ...... ........ ...... .................. ..... ... ... .......... ............ ... ....
~:.... ....
/
,
Net Interest Cost (NIC). ..... .......... ....... ............ ....... ........ ~.... ....... .................. ............. ...... ....... ................................. :..~.....
...
True Interest Cost (TIC)......... ............ ................ ...... ............. ........ ............... ..... ................ ........................ .............. .j... ......
Bond Yield for Arbitrage Purposes........ ......... .......... ........ .......... ........... .... ..................... ..... .............. ........ ........... ..... .........
All Inclusive Cost (AIC)......... .............. .................. ...... ...... ....................... ........................ .....,..... ..... ..... ............... ...:...........
$900.00
2.857 Years
2.8014811%
3.2214811%
3.2367939%
2.7922114%
4.1224929%
Serit:.f2004CEquipCem / S/NGLEPURl'OSE /8/ 1/2004 / IJ:58PM
$~~~r:!~ry",~
Page 10
THE CITY HAS AUTHORIZED SPRINGSTED INCORPORATED TO NEGOTIATE THIS ISSUE
ON ITS BEHALF. PROPOSALS WILL BE RECEIVED ON THE FOLLOWING BASIS:
TERMS OF PROPOSAL
$5,055,000
CITY OF HASTINGS, MINNESOTA
GENERAL OBLIGATION IMPROVEMENT BONDS, SERIES 2004B
(BOOK ENTRY ONLY)
Proposals for the Bonds will be received on Monday, September 20, 2004, until 12:00 Noon,
Central Time, at the offices of Springsted Incorporated, 85 East Seventh Place, Suite 100,
Saint Paul, Minnesota, after which time they will be opened and tabulated. Consideration for
award of the Bonds will be by the City Council at 7:00 P.M., Central Time, of the same day.
SUBMISSION OF PROPOSALS
Springsted will assume no liability for the inability of the bidder to reach Springsted prior to the
time of safe specified above. All bidd&rs are advised that each Proposal shall be deemed to
constitute a contract between the bidder and the City to purchase the Bonds regardless of the
manner in which the Proposal is submitted.
(a) Sealed Biddina. Proposals J:rl~y be submitted in a sealed envelope or by fax
(651) 223-3046 to Springsted. Signed Proposals, without final price or coupons, may be
submitted to Springsted prior to the time of sale. The bidder shall be responsible for submitting
to Springsted the final Proposal price and coupons, by telephone (651) 223-3000 or fax
(651) 223-3046 for inclusion in the submitted Proposal. .
OR
(b) Electronic BiddinG. Notice is hereby given that electronic proposals will be received via
PARITY"". For purposes ofthe electronic bidding process, the time as maintained by PARlrve
shall constitute the official time with respect to all Bids submitted to PARlrve. Each bidder
shall be solely responsible for making necessary arrangements to access PAR/~ for
purposes of submitting its electronic Bid in a timely manner and in compliance with the
requirements of the Terms of Proposal. Neither the City, its agents nor PARlrve shall have
any duty or obligation to undertake registration to bid for any prospective bidder or to provide or
ensure electronic access to any qualified prospective bidder, and neither the City, its agents nor
PARlrve shall be responsible for a bidder's failure to register to bid or for any failure in the
proper operation of, or have any liability for any delays or interruptions of or any damages
caused by the services of PARliYD. The City is using the services of .PARI,-y4D solelY as a
communication mechanism to conduct the electronic bidding for the Bonds, and PARITY"" is not
an agent of the City.
If any provisions of this Terms of Proposal conflict with information provided by PARI~, this
Terms of Proposal shall control. Further information about PARlrve, including any fee
charged, may be obtained from:
PARI~, 40 West 23rd Street, 5th Floor, New York City, New York 10010, Customer
Support, (212) 404-8102.
Page 11
DETAILS OF THE BONDS
The Bonds will be dated October 1, 2004, as the date of original issue, and will bear interest
payable on February 1 and August 1 of each year, commencing August 1, 2005. Interest will
be computed on the basis of a 360-day year of twelve 30-clay months.
The Bonds will mature February 1 in the years and amounts as follows:
2007 $495,000
2008 $480,000
2009 $485,000
2010 $490,000
2011 $495,000
2012 $505,000
2013 $510,000
2014 $520,000
2015 $530,000
2016 $545,000
Proposals for the Bonds may contain a maturity schedule providing for a combination of serial
bonds and term bonds. All term bonds shall be subject to mandatory sinking fund redemption
and must conform to the maturity schedule set forth above at a price of par plus accrued
interest to the date of redemption. In order to designate term bonds, the proposal must specify
"Years of Term Maturities" in the spaces provided on the Proposal Form.
BOOK ENTRY SYSTEM
The Bonds will be issued by means of a book entry system with no physical distribution of
Bonds made to the public. The Bonds will be issued in fully registered form and one Bond,
representing the aggregate principal, ~amount of the Bonds maturing in each year, will be
registered in the name of Cede & Co. as nominee of The Depository Trust Company ("DTC"),
New York, New York, which will act as securities depository of the Bonds. Individual purchases
of the Bonds may be made in the principal amount of $5,000 or any multiple thereof of a single
maturity through book entries made o~ the books and records of DTC and its participants.
Principal and interest are payable by the registrar to DTC or its nominee as registered owner of
the Bonds. Transfer of principal a~d interest payments to participants of DTC will be the
responsibility of DTC; transfer of principal and interest payments to beneficial owners by
participants will be the responsibility of such participants and other nominees of beneficial
owners. The purchaser, as a condition of delivery of the Bonds, will be required to deposit the
Bonds with DTC.
REGISTRAR
The City will name the registrar that shall be subject to applicable SEC regulations. The City
will pay for the services of the registrar. '
OPTIONAL REDEMPTION
The City may elect on February 1, 2013, and on any day thereafter, to prepay Bonds due on or
after February 1, 2014. Redemption may be in whole or in part and if in part at the option of the
City and in such manner as the City shall determine. If less than all Bonds of a maturity are
called for redemption, the City will notify DTC of the particular amount of such maturity to be
prepaid. DTC will determine by lot the amount of each participant's interest in such maturity to
be redeemed and each participant will then select by lot the beneficial ownership interests in
such maturity to be redeemed. All prepayments shall be at a price of par plus accrued interest.
SECURITY AND PURPOSE
The Bonds will be general obligations of the City for which the City will pledge its full faith and
credit and power to levy direct general ad valorem taxes. In addition the City will pledge special
assessments against benefited property. The proceeds will be used to finance various
improvement projects within the City.
Page 12
TYPE OF PROPOSALS
Proposals shall be for not less than $5,004,450 and accrued interest on the total principal
amount of the Bonds. Proposals shall be accompanied by a Good Faith Deposit ("Deposit") in
the form of a certified or cashier's check or a Financial Surety Bond in the amount of $50,550,
payable to the order of the City. If a check is used, it must accompany the proposal. If a
Financial Surety Bond is used, it must be from an insurance company licensed to issue such a
bond in the State of Minnesota, and preapproved by the City. Such bond must be submitted to
Springsted Incorporated prior to the opening of the proposals. The Financial Surety Bond must
identify each underwriter whose Deposit is guaranteed by such Financial Surety Bond. If the
Bonds are awarded to an underwriter using a Financial Surety Bond, then that purchaser is
required to submit its Deposit to Springsted Incorporated in the form of a certified or cashier's
check or wire transfer as instructed by Springsted Incorporated not later than 3:30 P.M., Central
Time, on the next business day following the award. If such Deposit is not received by that
time, the Financial Surety Bond may be drawn by the City to satisfy the Deposit requirement.
The Deposit received from the- purchaser, the amount of which will be deducted at settlement
and no interest will accrue to the purchaser, will be deposited by the City. In the event the
purchaser fails to comply with the accepted proposal, said amount will be retained by the City.
No proposal can be withdrawn or amended after the time set for receiving proposals unless the
meeting of the City scheduled for award of the Bonds is adjourned, recessed, or continued to
another date without award of the Bonds having been made. Rates shall be in integral
multiples of 5/100 or 1/8 of 1 %. Rates must be in level or ascending order. Bonds of the same
maturity shall bear a single rate froro the date of the Bonds to the date of maturity. No
conditional proposals will be accepted.
AWARD
>>
The Bonds will be awarded on the bas1s of the lowest interest rate to be determined on a true
interest cost (TIC) basis. The City'~ computation of the interest rate of each proposal, in
accordance with customary practice, will be controlling.
The City will reserve the right to: (i) waive non-substantive informalities of any proposal or of
-matters relating to the receipt of proposals and award of the Bonds, (ii) reject all proposals
without cause, and (iii) reject any proposal that the City determines to have failed to comply with
the terms herein.
BOND INSURANCE AT PURCHASER'S OPTION
If the Bonds qualify for issuance of any policy of municipal bond insurance or commitment
therefor at the option of the underwriter, the purchase of any such insurance policy or the
issuance of any such commitment shall be at the sole option and expense of the purchaser of
the Bonds. Any increased costs of issuance of the Bonds resulting from such purchase of
insurance shall be paid by the purchaser, except that, if the City has requested and received a
rating on the Bonds from a rating agency, the City will pay that rating fee. Any other rating
agency fees shall be the responsibility of the purchaser.
Failure of the municipal bond insurer to issue the policy after Bonds have been awarded to the
purchaser shall not constitute cause for failure or refusal by the purchaser to accept delivery on
the Bonds.
CUSIP NUMBERS
If the Bonds qualify for assignment of CUSIP numbers such numbers will be printed on the
Bonds, but neither the failure to print such numbers on any Bond nor any error with respect
thereto will constitute cause for failure or refusal by the purchaser to accept delivery of the
Bonds. The CUSIP Service Bureau charge for the assignment of CUSIP identification numbers
shall be paid by the purchaser.
Page 13
SETTLEMENT
Within 40 days following the date of their award, the Bonds will be delivered without cost to the
. purchaser through DTC in New York, New York. Delivery will be subject to receipt by the
purchaser of an approving legal opinion of Briggs and Morgan, Professional Association, of
Saint Paul and Minneapolis, Minnesota, and of customary closing papers, including a no-
litigation certificate. On the date of settlement, payment for the Bonds shall be made in federal,
or equivalent, funds that shall be received at the offices of the City or its designee not later than
12:00 Noon, Central Time. Unless compliance with the terms of payment for the Bonds has
been made impossible by action of the City, or its agents, the purchaser shall be liabfe to the
City for any loss suffered by the City by reason of the purchaser's non-compliance with said
terms for payment.
CONTINUING DISCLOSURE
On the date of actual issuance and delivery of the Bonds, the City will execute and deliver a
Continuing Disclosure Undertaking (the "Undertaking") whereunder the City will covenant for
the benefit of the owners of the Bonds to provide certain financial and other information about
the City and notices of certain occurrences to information repositories as specified in and
required by SEC Rule 15c2-12(b)(5).
OFFICIAL STATEMENT
The City has authorized the preparation of an Official Statement containing pertinent
information relative to the Bonds, and said Official Statement will serve as a nearly final Official
Statement within the meaning of Rule 15c2-12 of the Securities and Exchange Commission.
For copies of the Official Statement ~>r for any additional information prior to sale, any
prospective purchaser is referred to the Financial Advisor to the City, Springsted Incorporated,
85 East Seventh Place, Suite 100, Saiht Paul, Minnesota 55101, telephone (651) 223-3000.
The Official Statement, when further supplemented by an addendum or addenda specifying the
maturity dates, principal amounts and interest rates of the Bonds, together with any other
information required by law, shall constitute a "Final Official Statement" of the City with respect
to the Bonds, as that term is defined in Rule 15c2-12. By awarding the Bonds to any
underwriter or underwriting syndicate submitting a proposal therefor, the City agrees that, no
more than seven business days after the date of such award. it shall provide without cost to the
senior managing underwriter of the syndicate to which the Bonds are awarded 150 copies of
the Official Statement and the addendum or addenda described above. The City designates
the senior managing underwriter of the syndicate to which the Bonds are awarded as its agent
for purposes of distributing copies of the Final Official Statement to each Participating
Underwriter. Any underwriter delivering a proposal with respect to the Bonds agrees thereby
that if its proposal is accepted by the City (i) it shall accept such designation and (ii) it shall
enter into a contractual relationship with all Participating Underwriters of the Bonds for purposes
of assuring the receipt by each such Participating Underwriter of the Final Official Statement.
Dated August 16, 2004
BY ORDER OF THE CITY COUNCIL
Isl Melanie Mesko Lee
City Clerk
Page 14
THE CITY HAS AUTHORIZED SPRINGSTED INCORPORATED TO NEGOTIATE THIS ISSUE
ON ITS BEHALF. PROPOSALS WILL BE RECEIVED ON THE FOLLOWING BASIS:
TERMS OF PROPOSAL
$315,000
CITY OF HASTINGS, MINNESOTA
GENERAL OBLIGATION EQUIPMENT
CERTIFICATES OF INDEBTEDNESS, SERIES 2OO4C
(BOOK ENTRY ONLY)
Proposals for the Certificates will be received on Monday, September 20, 2004, until
12:00 Noon, Central Time, at the offices of Springsted Incorporated, 85 East Seventh Place,
Suite 100, Saint Paul, Minnesota, after which time they will be opened and tabulated.
Consideration for award of the Certificates will be by the City Council at 7:00 P.M., Central
Time, of the same day.
SUBMISSION OF PROPOSALS
Springsted will assume no liability for the inability of the bidder to reach Springsted prior to the
time of sale specified above. All bidders are advised that each Proposal shall be deemed to
constitute a contract between the bidder and the City to purchase the Certificates regardless of
the manner in which the Proposal is submitted.
"
,.
(a) Sealed BiddinG. Proposals i may be submitted in a sealed envelope or by fax
(651) 223-3046 to Springsted. Signed Proposals, without final price or coupons, may be
submitted to Springsted prior to the time of sale. The bidder shall be responsible for submitting
to Springsted the final Proposal price and coupons, by telephone (651) 223-3000 or fax
(651) 223-3046 for inclusion in the submitted Proposal.
OR
(b) Electronic BiddinG. Notice is hereby given that electronic proposals will be received via
PARIT"r'. For purposes of the electronic bidding process, the time as maintained by PARI,-y4D
shall constitute the official time with respect to all Bids submitted to PARI,-y4D. Each bidder
shall be solely responsible for making necessary arrangements to access PAR/~ for
purposes of submitting its electronic Bid in a timely manner and in compliance with the
requirements of the Terms of Proposal. Neither the City, its agents nor PARI~ shall have
any duty or obligation to undertake registration to bid for any prospective bidder or to provide or
ensure electronic access to any qualified prospective bidder, and neither the City, its agents nor
PARI~ shall be responsible for a bidder's failure to register to bid or for any failure in the
proper operation of, or have any liability for any delays or interruptions of or any damages
caused by the services of PARI;-ve. The City is using the services of PARI~ solely as a
communication mechanism to conduct the electronic bidding for the Certificates, and PARI,-y4D
is not an agent of the City.
If any provisions of this Terms of Proposal conflict with information provided by PARI~, this
Terms of Proposal shall control. Further information about PARI~, including any fee
charged, may be obtained from:
PARI,-y4D, 40 West 231d Street, 5th Floor, New York City, New York 10010, Customer
Support, (212) 404-8102.
Page 15
DETAILS OF THE CERTIFICATES
The Certificates will be dated October 1, 2004, as the date of original issue, and will bear
interest payable on February 1 and August 1 of each year, commencing August 1, 2005.
Interest will be computed on the basis of a 360-day year of twelve 30-day months.
The Certificates will mature February 1 in the years and amounts as follows:
2006 $75,000
2007 $80,000
2008 $80,000
2009 $80,000
BOOK ENTRY SYSTEM
The Certificates will be issued by means of a book entry system with no physical distribution of
Certificates made to the public. The Certificates will be issued in fully registered form and one
Certificate, representing the aggregate principal amount of the Certificates maturing in each
year, will be registered in the- name of Cede & Co. as nominee of The Depository Trust
Company ("DTC"), New York, New York, which will act as securities depository of the
Certificates. Individual purchases of the Certificates may be made in the principal amount of
$5,000 or any multiple thereof of a single maturity through book entries made on the books and
records of DTC and its participants. Principal and interest are payable by the registrar to DTC
or its nominee as registered owner of the Certificates. Transfer of principal and interest
payments to participants of DTC will be the responsibility of DTC; transfer of principal and
interest payments to beneficial own~rs by participants will be the responsibility of such
participants and other nominees of beneficial owners. The purchaser, as a condition of delivery
of the Certificates, will be required to deposit the Certificates with DTC.
~EGISTRAR
,
/
I
The City will name the registrar that shall be subject to applicable SEC regulations. The City
will pay for the services of the registrar.
OPTIONAL REDEMPTION
The Certificates will not be subject to payment in advance of their respe-ctive stated maturity
dates.
SECURITY AND PURPOSE
The Certificates will be general obligations of the City for which the City will pledge its full faith
and credit and power to levy direct general ad valorem taxes. The proceeds will be used to
finance the acquisition of equipment for various City departments.
TYPE OF PROPOSALS
Proposals shall be for not less than $311 ,220 and accrued interest on the total principal amount
of the Certificates. Proposals shall be accompanied by a Good Faith Deposit ("Deposit") in the
form of a certified or cashier's check or a Financial Surety Bond in the amount of $3,150,
payable to the order of the City. If a check is used, it must accompany the proposal. If a
Financial Surety Bond is used, it must be from an insurance company licensed to issue such a
bond in the State of Minnesota, and preapproved by the City. Such bond must be submitted to
Springsted Incorporated prior to the opening of the proposals. The Financial Surety Bond must
identify each underwriter whose Deposit is guaranteed by such Financial Surety Bond. If the
Certificates are awarded to an underwriter using a Financial Surety Bond, then that purchaser is
required to submit its Deposit to Springsted Incorporated in the form of a certified or cashier's
check or wire transfer as instructed by Springsted Incorporated not later than 3:30 P.M., Central
Time, on the next business day following the award. If such Deposit is not received by that
Page 16
time, the Financial Surety Bond may be drawn by the City to satisfy the Deposit requirement.
The Deposit received from the purchaser, the amount of which will be deducted at settlement
and no interest will accrue to the purchaser, will be deposited by the City. In the event the
purchaser fails to comply with the accepted proposal, said amount wilt be retained by the City.
No proposal can be withdrawn or amended after the time set for receiving proposals unless the
meeting of the City scheduled for award of the Certificates is adjourned, recessed, or continued
to another date without award of the Certificates having been made. Rates shall be in integral
multiples of 5/100 or 1/8 of 1 %. Rates must be in level or ascending order. Certificates of the
same maturity shall bear a single rate from the date of the Certificates to the date of maturity.
No conditional proposals will be accepted.
AWARD
The Certificates will be awarded on the basis of the lowest interest rate to be determined on a
true interest cost (TIC) basis. The City's computation of the interest rate of each proposal, in
accordance with customary practice, will be controlling.
The City will reserve the right to: (i) waive non-substantive informalities of any proposal or of
matters relating to the receipt of proposals and award of the Certificates, (Ii) reject all proposals
without cause, and (iii) reject any proposal that the City determines to nave failed to comply with
the terms herein.
GUSIP NUMBERS
If the Certificates qualify for assignment of CUSIP numbers such numbers will be printed on the
Certificates, but neither the failure to print such numbers on any Certificate nor any error with
respect thereto will constitute cause for fflilure or refusal by the purchaser to accept delivery of
the Certificates. The CUSIP Service Bureau charge for the assignment of CUSIP identification
numbers shall be paid by the purchaser.
SETTLEMENT
:>Within 40 days following the date of their award, the Certificates will be delivered without cost to
the purchaser through DTC in New York, New York. Delivery will be subject to receipt by the
purchaser of an approving legal opinion of Briggs and Morgan, Professional Association, of
Saint Paul and Minneapolis, Minnesota, and of customary closing papers, including a no-
litigation certificate. On the date of settlement, payment for the Certificates shall be made in
federal, or equivalent, funds that shall be received at the offices of the City or its designee not
later than 12:00 Noon, Central Time. Unless compliance with the terms of payment for the
Certificates has been made impossible by action of the City, or its agents, the purchaser shall
be liable to the City for any loss suffered by the City by reason of the purchaser's non-
compliance with said terms for payment.
CONTINUING DISCLOSURE
On the date of actual issuance and delivery of the Certificates, the City will execute and deliver
a Continuing Disclosure Undertaking (the "Undertaking") whereunder the City will covenant for
the benefit of the owners of the Certificates to provide certain financial and other information
about the City and notices of certain occurrences to information repositories as specified in and
required by SEC Rule 15c2-12(b)(5).
OFFICIAL STATEMENT
The City has authorized the preparation of an Official Statement containing pertinent
information relative to the Certificates, and said Official Statement will serve as a nearly final
Official Statement within the meaning of Rule 15c2-12 of the Securities and Exchange
Page 17
Commission. For copies of the Official Statement or for any additional information prior to sale,
any prospective purchaser is referred to the Financial Advisor to the City, Springsted
Incorporated, 85 East Seventh Place, Suite 100, Saint Paul, Minnesota 55101, telephone
(651) 223-3000.
The Official Statement, when further supplemented by an addendum or addenda specifying the
maturity dates, principal amounts and interest rates of the Certificates, together with any other
information required by law, shall constitute a "Final Official Statement" of the City with respect
to the Certificates, as that term is defined in Rule 15c2-12. By awarding the Certificates to any
underwriter or underwriting syndicate submitting a proposal therefor, the City agrees that, no
more than seven business days after the date of such award, it shall provide without cost to the
senior managing underwriter of the syndicate to which the Certificates are awarded 50 copies of
the Official Statement and the addendum or addenda described above. The City designates
the senior managing underwriter of the syndicate to which the Certificates are awarded as its
agent for purposes of distributing copies of the Final Official Statement to each Participating
Underwriter. Any underwriter. delivering a proposal with respect to the Certificates agrees
thereby that if its proposal is accepted by the City (i) it shall accept such designation and (ii) it
shall enter into a contractual relationship with all Participating Underwriters of the Certificates
for purposes of assuring the receipt by each such Participating Underwriter of the Final Official
Statement.
Dated August 16, 2004
BY ORDER OF THE CITY COUNCIL
/s/ Melanie Mesko Lee
City Clerk
,-
/
I
I
Page 18
$5,055,000
City of Hastings, Minnesota
General Obligation Improvement Bonds,
Series 2004B
Sources & Uses
Dated 10/01/20041 Delivered 10/01/2004
Sources Of Funds
Par Amount of Bonds................................................................ ......................................................................................
Total Sources................... ................. ....... ......... ............................ ...... ............ .......... ........ ............. ...............................
Uses Of Funds
Deposit to Project Construction Fund............................... ..... .......................... ..........,............. ........................................
Deposit to Capitalized Interest (CIF) Fund...._................................................................................................................
Total Underwriter's Discount (1.000%)................... ......,.... ..................................................................................... ........
Costs of Issuance...............,..,................... ..... ....... ........ ..... ......... ,... ... .......... ..... ,.. ...................., ..,.. ,................... .... .....
,..
Total Uses.............. ....... ............ ........... .................. ........ ................ ...... ............................... ........................ ............ .......
,-
0'
Series 20048 Improvement I SINGLE PURPOSE I 7/2B/2004 I 1:18 PM
1$~~~9l.~ I
$5,055,000.00
$5,055,000.00
4,732,953.33
236,746.67
50,550.00
34,750.00
$5,055,000.00
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a a CD z I- CD
City of Hastings, Minnesota
General Obligation Improvement Bonds,
Series 20048
ASSESSMENT INCOME SCHEDULE
Date Principal Coupon Interest Total P+I
12/31/2005 - - - -
12/31/2006 177,878.10 5.500% 114,138.45 292,016.55
12/31/2007 177,878.10 5.500% 88,049.66 265,927.76
12/31/2008 177,878.10 5.500% 78,266.36 256,144.46
12/31/2009 177,878.10 5.500% 68,483.06 246,361.16
12/31/2010 177,878.10 5.500% 58,699.78 236,577.88
12/31/2011 177,878.10 5.500% 48,916.48 226,794.58
12/31/2012 177,878.10 5.500% 39,133.18 217,011.28
12/31/2013 177,878.10 5.500% 29,349.88 207,227.98
12/31/2014 177,878.10 5.500% 19,566.60 197,444.70
12/31/2015 177,878.10 5.500% 9,783.30 187,661.40
Total $1,778,781.00 - $554,386.75 $2,333,167.75
Date And Term Structure
Interest Accrual Date.... ...... ....... ........ ... .......................................................... ........ ...... ........................ ............... ..............
Last Day of First Year of Collection...................................................................................................................................
11/01/2005
12/31/2006
,.
"
,
I
Series 20048 Assessments I SINGLE PURPOSE I 7/23/2004 I 9:41 AM
r~~~J;21
$315,000
City of Hastings, Minnesota
General Obligation Equipment Certificates of Indebtedness,
Series 2004C
Sources & Uses
Dated 10/01/20041 Delivered 10/01/2004
Sources Of Funds
Par Amount of Bonds....................................... ................................................................................................... ............... $315,000.00
Total Sources...................... ...................... ................ ........................... ............... .............. ............... ...... .............. .............
$315,000.00
Uses Of Funds
Police Cars....... ............... ..... .............. ........ ..... ..... ....... .... ............. .............. ............ ................. ... ................. .... .....
...... ..... ...
Parks Dept. - Mower.....................................~........... .................. ........................................ ...............................................
Finance Dept. Operating Software..................................... .................................................................. ...............................
Fire Dept. EKG Monitor (Partial Cost).................................................................................................................................
Street Dept. - Used Bucket Lift...........................................................................................................................................
Costs of Issuance.................................................................................................. ................. ............................................
Total Underwriter's Discount (1.200%)....................... ..................................... .................................... .................... ...........
Rounding Amount......... ..... ............ ....... ...... .... ........ ................. ... ..... ......... ................ ... ...... ..... ... ... ......... .... .... ... .....
........ .....
78,000.00
71,327.00
69,000.00
50,000.00
31,950.00
7,350.00
3,780.00
3,593.00
Total Uses.. ....... ....... ........ ..... ....... ....... ............... ..........~.... .................... ................. ...... .............................. .... ............
....... $315,000.00
.-
/
I
I
Series 2004C Equip Cerls I SINGLE PURPOSE I 8/1/2004 I 9:58 PM
1$~~'lW"'..21
$315,000
City of Hastings, Minnesota
General Obligation Equipment Certificates of Indebtedness,
Series 2004C
DEBT SERVICE SCHEDULE
Date Principal Coupon Interest Total P+I 105% of Total
02101/2005 - - - - -
02101/2006 75,000.00 1.800% 10,973.33 85,973.33 90,272.00
02101/2007 80,000.00 2.550% 6,880.00 86,880.00 91,224.00
02/01/2008 80,000.00 2.900% 4,840.00 84,840.00 89,082.00
02/01/2009 80,000.00 3.150% 2,520.00 82,520.00 86,646.00
Total $315,000.00 - $25,213.33 $340,213.33 $357,224.00
Date And Term Structure
Dated............. ......... .... ....................... ...... ..... ...... ..................... ............. ..... ............ ............................................ ..........
......
Delivery Date..............................;.... ......... ..... .............. ................. ...... ... ..................... .............. ........................... ...............
First Coupon Date.............................. ................... ......... ........................... ... ....................... ............ ................. ...... ....... .....
10/01/2004
10/0112004
8/01/2005
Yield Statistics
Bond Year Dollars.. ...... ... ......... ....... ........... ......... ..... .............. ................ ......... ..... ....... ....................... ................ ... .............
Average Life............. ...... .............. ... ....... ....... ........... ..... ..... ...... ..... .... .... ..... ..... ....... ............... ........................... ...
..... ..........
Average Coupon.......... ...... ...... ........ ........ ....... .... .... .... .... ............. .......... .... ...... .... ....... ... ..................... ....... .... .... ...
....... ......
)
Net Interest Cost (NIC)............................... ................. r(................................................................................ ...................
True Interest Cost (TIC).......................... ................ .....'.. ......................................... ............ .............................. .................
Bond Yield for Arbitrage Purposes................. ................................................................................................. ...... .............
All Inclusive Cost (AIC).............................. ..... ....... ...... .;.......... ................ .............................. .............................................
$900.00
2.857 Years
2.8014811 %
3.2214811%
3.2367939%
2.7922114%
4.1224929%
Series 2004C Equip Certs I SINGLE PURPOSE I 8/112004 I 9:58 PM
1$~~~~~'I21
EXTRACT OF MINUTES OF A MEETING OF THE
CITY COUNCIL OF THE
CITY OF HASTINGS, MINNESOTA
HELD: August 16, 2004
Pursuant to due call and notice thereof, a regular meeting of the City Council of
the City of Hastings, Dakota County, Minnesota, was duly held at the City Hall in said City on
the 16th day of August, 2004 at 7:00 o'clock P.M. for the purpose in part of authorizing the
competitive negotiated sale of the $5,055,000 General Obligation Improvement Bonds, Series
2004B of said City.
The following members were present:
and the following were absent:
Member
introduced the following resolution and moved its
adoption:
>>
RESOLUTION PROVIDING FOR THE COMPETITIVE NEGOTIATED
SALE OF $5,055,000
GENERAL OBLIGATION IMPROVEMENT BONDS,
SERIES 2004B
A. WHEREAS, the City Council of the City of Hastings, Minnesota, has
heretofore determined that it is necessary and expedient to issue its $5,055,000 General
Obligation Improvement Bonds, Series 2004B (the "Bonds") to finance various improvement
projects within the City; and
B. WHEREAS, the City has retained Springsted Incorporated, in Saint Paul,
Minnesota ("Springsted"), as its independent financial advisor and is therefore authorized to sell
these obligations by a competitive negotiated sale in accordance with Minnesota Statutes,
Section 475.60, Subdivision 2(9); and
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Hastings, Minnesota, as follows:
1. Authorization: Findings. The City Council hereby authorizes Springsted to solicit
bids for the competitive negotiated sale of the Bonds.
2. Meeting: Bid Opening. This City Council shall meet at the time and place
specified in the Terms of Proposal attached hereto as Exhibit A for the purpose of considering
1674689vl
sealed bids for, and awarding the sale of, the Bonds. The Administrator, or his designee, shall
open bids at the time and place specified in such Terms of Proposal.
3. Terms of Proposal. The terms and conditions of the Bonds and the negotiation
thereof are fully set forth in the "Terms of Proposal" attached hereto as Exhibit A and hereby
approved and made a part hereof.
4. Official Statement. In connection with said competitive negotiated sale, the
Administrator and other officers or employees of the City are hereby authorized to cooperate
with Springsted and participate in the preparation of an official statement for the Bonds, and to
execute and deliver it on behalf of the City upon its completion.
The motion for the adoption of the foregoing resolution was duly seconded by
member mid, after full discussion thereof and upon a vote being taken
thereon, the following voted in favor thereof:
and the following voted against the same:
Whereupon said resolution was declared duly passed and adopted.
...'
1674689vl
2
STATE OF MINNESOTA
COUNTY OF DAKOTA
CITY OF HASTINGS
I, the undersigned, being the duly qualified and acting Clerk of the City of
Hastings, Minnesota, DO HEREBY CERTIFY that I have compared the attached and foregoing
extract of minutes with the original thereof on file in my office, and that the same is a full, true
and complete transcript of the minutes of a meeting of the City Council of said City, duly called
and held on the date therein indicated, insofar as such minutes relate to the City's $5,055,000
General Obligation Improvement Bonds, Series 20048.
WITNESS my hand this _ day of
,2004.
'"
/
(
Clerk
I 674689v I
3
EXHIBIT A
THE CITY HAS AUTHORIZED SPRINGSTED INCORPORATED TO NEGOTIATE
THIS ISSUE ON ITS BEHALF. PROPOSALS WILL BE RECEIVED ON THE
FOLLOWING BASIS:
TERMS OF PROPOSAL
$5,055,000
CITY OF HASTINGS, MINNESOTA
GENERAL OBLIGATION IMPROVEMENT BONDS, SERIES 2004B
(BOOK ENTRY ONLY)
Proposals for the Bonds will be received on Monday, September 20, 2004, until 12:00 Noon,
Central Time, at the offices of Springsted Incorporated, 85 East Seventh Place, Suite 100,
Saint Paul, Minnesota, after which time they will be opened and tabulated. Consideration for
award of the Bonds will be by the City Council at 7:00 P.M., Central Time, of the same day.
SUBMISSION OF PROPOSALS
Springsted will assume no liability for tije inability of the bidder to reach Springsted prior to the
time of sale specified above. All btdders are advised that each Proposal shall be deemed to
constitute a contract between the bidder and the City to purchase the Bonds regardless of the
manner in which the Proposal is submitted.
(a) Sealed Biddinl!. Proposals may be submitted in a sealed envelope or by fax (651) 223-3046
to Springsted. Signed Proposals, without final price or coupons, may be submitted to Springsted
prior to the time of sale. The bidder shall be responsible for submitting to Springsted the final
Proposal price and coupons, by telephone (651) 223-3000 or fax (651) 223-3046 for inclusion in
the submitted Proposal.
OR
(b) Electronic Biddinl!. Notice is hereby given that electronic proposals will be received via
PARITY@. For purposes of the electronic bidding process, the time as maintained by PARITY@
shall constitute the official time with respect to all Bids submitted to P ARITY@. Each bidder
shall be solely responsible for making necessary arrangements to access P ARI~ for purposes
of submitting its electronic Bid in a timely manner and in compliance with the requirements of
the Terms of Proposal. Neither the City, its agents nor PARI~ shall have any duty or
obligation to undertake registration to bid for any prospective bidder or to provide or ensure
electronic access to any qualified prospective bidder, and neither the City, its agents nor
P ARI~ shall be responsible for a bidder's failure to register to bid or for any failure in the
proper operation of, or have any liability for any delays or interruptions of or any damages
caused by the services of P ARITY@. The City is using the services of P ARITY@ solely as a
1 674689v 1
A-I
communication mechanism to conduct the electronic bidding for the Bonds, and P ARITY@ is not
an agent of the City.
If any provisions of this Terms of Proposal conflict with information provided by P ARITY@, this
Terms of Proposal shall control. Further information about P ARITY@, including any fee
charged, may be obtained from:
PARITY@, 40 West 23rd Street, 5th Floor, New York City, New York 10010, Customer
Support, (212) 404-8102.
DETAILS OF THE BONDS
The Bonds will be dated October 1, 2004, as the date of original issue, and will bear interest
payable on February 1 and August 1 of each year, commencing August 1,2005. Interest will be
computed on the basis of a 360-day year of twelve 30-day months.
The Bonds will mature February 1 in the years and amounts as follows:
2007
2008
2009
$495,000
$480,000
$485,000
2010
2011
2012
$490,000
$495,000
$505,000
2013
2014
$510,000
$520,000
2015
2016
$530,000
$545,000
Proposals for the Bonds may contain a maturity schedule providing for a combination of serial
bonds and term bonds. All term bon<;is'shall be subject to mandatory sinking fund redemption
and must conform to the maturity scnedule set forth above at a price of par plus accrued interest
to the date of redemption. In order to designate term bonds, the proposal must specify "Years of
Term Maturities" in the spaces provided on the Proposal Form.
BOOK ENTRY SYSTEM
The Bonds will be issued by means of a book entry system with no physical distribution of
Bonds made to the public. The Bonds will be issued in fully registered form and one Bond,
representing the aggregate principal amount of the Bonds maturing in each year, will be
registered in the name of Cede & Co. as nominee of The Depository Trust Company ("DTC"),
New York, New York, which will act as securities depository of the Bonds. Individual
purchases of the Bonds may be made in the principal amount of $5,000 or any multiple thereof
of a single maturity through book entries made on the books and records of DTC and its
participants. Principal and interest are payable by the registrar to DTC or its nominee as
registered owner of the Bonds. Transfer of principal and interest payments to participants of
DTC will be the responsibility of DTC; transfer of principal and interest payments to beneficial
owners by participants will be the responsibility of such participants and other nominees of
beneficial owners. The purchaser, as a condition of delivery of the Bonds, will be required to
deposit the Bonds with DTC.
REGISTRAR
The City will name the registrar that shall be subject to applicable SEC regulations. The City
will pay for the services of the registrar.
1 674689v 1
A-2
OPTIONAL REDEMPTION
The City may elect on February 1, 2013, and on any day thereafter, to prepay Bonds due on or
after February 1, 2014. Redemption may be in whole or in part and ifin part at the option of the
City and in such manner as the City shall determine. If less than all Bonds of a maturity are
called for redemption, the City will notify DTC of the particular amount of such maturity to be
prepaid. DTC will determine by lot the amount of each participant's interest in such maturity to
be redeemed and each participant will then select by lot the beneficial ownership interests in
such maturity to be redeemed. All prepayments shall be at a price of par plus accrued interest.
SECURITY AND PURPOSE
The Bonds will be general obligations of the City for which the City will pledge its full faith and
credit and power to levy direct -general ad valorem taxes. In addition the City will pledge special
assessments against benefited property. The proceeds will be used to finance various
improvement projects within the City.
TYPE OF PROPOSALS
Proposals shall be for not less than $5,004,450 and accrued interest on the total principal amount
of the Bonds. Proposals shall be accompanied by a Good Faith Deposit ("Deposit") in the form
of a certified or cashier's check or a Financial Surety Bond in the amount of $50,550, payable to
the order of the City. If a check is used, it must accompany the proposal. If a Financial Surety
Bond is used, it must be from an insurance company licensed to issue such a bond in the State of
Minnesota, and preapproved by the City. Such bond must be submitted to Springsted
Incorporated prior to the opening of the proposals. The Financial Surety Bond must identify
each underwriter whose Deposit is guaranteed by such Financial Surety Bond. If the Bonds are
awarded to an underwriter using a Financial Surety Bond, then that purchaser is required to
submit its Deposit to Springsted Incorporated in the form of a certified or cashier's check or wire
transfer as instructed by Springsted Incorporated not later than 3:30 P.M., Central Time, on the
next business day following the award. If such Deposit is not received by that time, the
Financial Surety Bond may be drawn by the City to satisfy the Deposit requirement. The
Deposit received from the purchaser, the amount of which will be deducted at settlement and no
interest will accrue to the purchaser, will be deposited by the City. In the event the purchaser
fails to comply with the accepted proposal, said amount will be retained by the City. No
proposal can be withdrawn or amended after the time set for receiving proposals unless the
meeting of the City scheduled for award of the Bonds is adjourned, recessed, or continued to
another date without award of the Bonds having been made. Rates shall be in integral multiples
of 5/100 or 1/8 of 1 %. Rates must be in level or ascending order. Bonds of the same maturity
shall bear a single rate from the date of the Bonds to the date of maturity. No conditional
proposals will be accepted.
AWARD
The Bonds will be awarded on the basis of the lowest interest rate to be determined on a true
interest cost (TIC) basis. The City's computation of the interest rate of each proposal, in
accordance with customary practice, will be controlling.
1674689vl
A-3
The City will reserve the right to: (i) waive non-substantive informalities of any proposal or of
matters relating to the receipt of proposals and award of the Bonds, (ii) reject all proposals
without cause, and (iii) reject any proposal that the City determines to have failed to comply with
the terms herein.
BOND INSURANCE AT PURCHASER'S OPTION
If the Bonds qualify for issuance of any policy of municipal bond insurance or commitment
therefor at the option of the underwriter, the purchase of any such insurance policy or the
issuance of any such commitment shall be at the sole option and expense of the purchaser of the
Bonds. Any increased costs of issuance of the Bonds resulting from such purchase of insurance
shall be paid by the purchaser, except that, if the City has requested and received a rating on the
Bonds from a rating agency, th~ City will pay that rating fee. Any other rating agency fees shall
be the responsibility of the purchaser.
Failure of the municipal bond insurer to issue the policy after Bonds have been awarded to the
purchaser shall not constitute cause for failure or refusal by the purchaser to accept delivery on
the Bonds.
CUSIP NUMBERS
If the Bonds qualify for assignment of CUSIP numbers such numbers will be printed on the
Bonds, but neither the failure to print such numbers on any Bond nor any error with respect
thereto will constitute cause for fail1J.Fe~ or refusal by the purchaser to accept delivery of the
Bonds. The CUSIP Service Bureau dharge for the assignment of CUSIP identification numbers
shall be paid by the purchaser.
SETTLEMENT
Within 40 days following the date of their award, the Bonds will be delivered without cost to the
purchaser through DTC in New York, New York. Delivery will be subject to receipt by the
purchaser of an approving legal opinion of Briggs and Morgan, Professional Association, of
Saint Paul and Minneapolis, Minnesota, and of customary closing papers, including a no-
litigation certificate. On the date of settlement, payment for the Bonds shall be made in federal,
or equivalent, funds that shall be received at the offices of the City or its designee not later than
12:00 Noon, Central Time. Unless compliance with the terms of payment for the Bonds has
been made impossible by action of the City, or its agents, the purchaser shall be liable to the City
for any loss suffered by the City by reason of the purchaser's non-compliance with said terms for
payment.
CONTINUING DISCLOSURE
On the date of actual issuance and delivery of the Bonds, the City will execute and deliver a
Continuing Disclosure Undertaking (the "Undertaking") whereunder the City will covenant for
the benefit of the owners of the Bonds to provide certain financial and other information about
the City and notices of certain occurrences to information repositories as specified in and
required by SEC Rule 15c2-12(b)(5).
1 674689vl
A-4
OFFICIAL STATEMENT
The City has authorized the preparation of an Official Statement containing pertinent information
relative to the Bonds, and said Official Statement will serve as a nearly final Official Statement
within the meaning of Rule 15c2-12 of the Securities and Exchange Commission. For copies of
the Official Statement or for any additional information prior to sale, any prospective purchaser
is referred to the Financial Advisor to the City, Springsted Incorporated, 85 East Seventh Place,
Suite 100, Saint Paul, Minnesota 55101, telephone (651) 223-3000.
The Official Statement, when further supplemented by an addendum or addenda specifying the
maturity dates, principal amounts and interest rates of the Bonds, together with any other
information required by law, shall constitute a "Final Official Statement" ofthe City with respect
to the Bonds, as that term is de~ned in Rule 15c2-12. By awarding the Bonds to any underwriter
or underwriting syndicate submitting a proposal therefor, the City agrees that, no more than
seven business days after the date of such award, it shall provide without cost to the senior
managing underwriter of the syndicate to which the Bonds are awarded 150 copies of the
Official Statement and the addendum or addenda described above. The City designates the
senior managing underwriter of the syndicate to which the Bonds are awarded as its agent for
purposes of distributing copies of the Final Official Statement to each Participating Underwriter.
Any underwriter delivering a proposal with respect to the Bonds agrees thereby that if its
proposal is accepted by the City (i) it shall accept such designation and (ii) it shall enter into a
contractual relationship with all Participating Underwriters of the Bonds for purposes of assuring
the receipt by each such Participating Underwriter of the Final Official Statement.
,-
"
(
Dated August 16, 2004
BY ORDER OF THE CITY COUNCIL
/s/ Melanie Mesko Lee
City Clerk
1674689vl
A-5
EXTRACT OF MINUTES OF A MEETING OF THE
CITY COUNCIL OF THE CITY OF
HASTINGS, MINNESOTA
HELD: August 16,2004
Pursuant to due call and notice thereof, a regular meeting of the City Council of
the City of Hastings, Dakota County, Minnesota, was duly held at the City Hall, in said City on
the 16th day of August, 2004, at 7 :00 o'clock P.M. for the purpose in part of authorizing the
competitive negotiated sale of$315,000 General Obligation Equipment Certificates of
Indebtedness, Series 2004C of said City.
The following members were present:
and the following were absent:
Member
introduced the following resolution and moved its
adoption:
RESOLUTION PROVIDING FOR THE
COMPETITIVE NEGOTIATED SALE OF $315,000 GENERAL
OBLIGATION EQUIPMENT CERtIFICATES OF INDEBTEDNESS, SERIES 2004C
,
I
I
SECTION 1. WHEREAS, the City Council of the City of Hastings, Minnesota, has
heretofore determined that it is necessary and expedient to issue its $315,000 General Obligation
Equipment Certificates ofIndebtedness, Series 2004C (the "Certificates") to finance the cost of
acquiring items of capital equipment; and
SECTION 2. WHEREAS, the City has retained Springsted Incorporated, in Saint Paul,
Minnesota ("Springsted"), as its independent financial advisor and is therefore authorized to sell
these obligations by a competitive negotiated sale in accordance with Minnesota Statutes,
Section 475.60, Subdivision 2(9); and
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Hastings, Minnesota, as follows:
A. Authorization: Findings. The City Council hereby authorizes Springsted to solicit
bids for the competitive negotiated sale of the Certificates.
B. Meeting: Bid Opening. This City Council shall meet at the time and place specified
in the Terms of Proposal attached hereto as Exhibit A for the purpose of considering sealed bids
for, and awarding the sale of, the Certificates. The Administrator or his designee, shall open bids
at the time and place specified in such Terms of Proposal.
1 674690v 1
C. Terms of Proposal. The terms and conditions of the Certificates and the negotiation
thereof are fully set forth in the "Tenns of Proposal" attached hereto as Exhibit A and hereby
approved and made a part hereof.
D. Official Statement. In connection with said competitive negotiated sale, the
Administrator, Finance Director and other officers or employees of the City are hereby
authorized to cooperate with Springsted and participate in the preparation of an official statement
for the Certificates, and to execute and deliver it on behalf of the City upon its completion.
The motion for the adoption ofthe foregoing resolution was duly seconded by
member and, after a full discussion thereof and upon a vote being taken
thereon, the following voted in favor thereof:
and the following against the same:
Whereupon said resolution was declared duly passed and adopted.
,.
/
I
1 674690v 1
2
STATE OF MINNESOTA
COUNTY OF DAKOTA
CITY OF HASTINGS
I, the undersigned, being the duly qualified and acting Clerk of the City of Hastings,
Minnesota, DO HEREBY CERTIFY that I have compared the attached and foregoing extract of
minutes with the original thereof on file in my office, and that the same is a full, true and
complete transcript of the minu.tes of a meeting of the City Council of said City, duly called and
held on the date therein indicated, insofar as such minutes relate to the City's $315,000 General
Obligation Equipment Certificates of Indebtedness, Series 2004C.
WITNESS my hand this _ day of
,2004.
Clerk
/'
1 674690v 1
3
EXHIBIT A
THE CITY HAS AUTHORIZED SPRINGSTED INCORPORATED TO NEGOTIATE
THIS ISSUE ON ITS BEHALF. PROPOSALS WILL BE RECEIVED ON THE
FOLLOWING BASIS:
TERMS OF PROPOSAL
$315,000
CITY OF HASTINGS, MINNESOTA
GENERAL OBLIGATION EQUIPMENT
CERTIFICATES OF INDEBTEDNESS, SERIES 2004C
(BOOK ENTRY ONLY)
Proposals for the Certificates will)e received on Monday, September 20, 2004, until
12:00 Noon, Central Time, at the offices of Springsted Incorporated, 85 East Seventh Place,
Suite 100, Saint Paul, Minnesota, after which time they will be opened and tabulated.
Consideration for award of the Certificates will be by the City Council at 7:00 P.M., Central
Time, of the same day. , ~
~
I
SUBMISSION OF PROPOSALS
Springsted will assume no liability for the inability of the bidder to reach Springsted prior to the
time of sale specified above. All bidders are advised that each Proposal shall be deemed to
constitute a contract between the bidder and the City to purchase the Certificates regardless of
the manner in which the Proposal is submitted.
(a) Sealed Biddin1!. Proposals may be submitted in a sealed envelope or by fax (651) 223-3046
to Springsted. Signed Proposals, without final price or coupons, may be submitted to Springsted
prior to the time of sale. The bidder shall be responsible for submitting to Springsted the final
Proposal price and coupons, by telephone (651) 223-3000 or fax (651) 223-3046 for inclusion in
the submitted Proposal.
OR
(b) Electronic Biddin1!. Notice is hereby given that electronic proposals will be received via
PARITY@. For purposes of the electronic bidding process, the time as maintained by PARITY@
shall constitute the official time with respect to all Bids submitted to P ARITy@. Each bidder
shall be solely responsible for making necessary arrangements to access P ARI~ for purposes
of submitting its electronic Bid in a timely manner and in compliance with the requirements of
the Terms of Proposal. Neither the City, its agents nor P ARITY@ shall have any duty or
obligation to undertake registration to bid for any prospective bidder or to provide or ensure
electronic access to any qualified prospective bidder, and neither the City, its agents nor
I 674690v 1
A-I
P ARITY@ shall be responsible for a bidder's failure to register to bid or for any failure in the
proper operation of, or have any liability for any delays or interruptions of or any damages
caused by the services of P ARITY@. The City is using the services of P ARITY@ solely as a
communication mechanism to conduct the electronic bidding for the Certificates, and P ARITY@
is not an agent of the City.
If any provisions of this Terms of Proposal conflict with information provided by P ARITY@, this
Terms of Proposal shall control. Further information about P ARITY@, including any fee
charged, may be obtained from:
PARITY@, 40 West 23rd Street, 5th Floor, New York City, New York 10010, Customer
Support, (212) 404-8102.
DETAILS OF THE CERTIFICATES
The Certificates will be dated October 1, 2004, as the date of original issue, and will bear interest
payable on February 1 and August 1 of each year, commencing August 1,2005. Interest will be
computed on the basis of a 360-day year of twelve 30-day months.
The Certificates will mature February 1 in the years and amounts as follows:
2006 $75,000
2007 $80,000
2008 $80,000
2009 $80,000
BOD1<. ENTRY SYSTEM
"
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The Certificates will be issued by means of a book entry system with no physical distribution of
Certificates made to the public. The Certificates will be issued in fully registered form and one
Certificate, representing the aggregate principal amount of the Certificates maturing in each year,
will be registered in the name of Cede & Co. as nominee of The Depository Trust Company
("DTC"), New York, New York, which will act as securities depository of the Certificates.
Individual purchases of the Certificates may be made in the principal amount of $5,000 or any
multiple thereof of a single maturity through book entries made on the books and records ofDTC
and its participants. Principal and interest are payable by the registrar to DTC or its nominee as
registered owner of the Certificates. Transfer of principal and interest payments to participants
of DTC will be the responsibility of DTC; transfer of principal and interest payments to
beneficial owners by participants will be the responsibility of such participants and other
nominees of beneficial owners. The purchaser, as a condition of delivery of the Certificates, will
be required to deposit the Certificates with DTC.
REGISTRAR
The City will name the registrar that shall be subject to applicable SEC regulations. The City
will pay for the services of the registrar.
OPTIONAL REDEMPTION
The Certificates will not be subject to payment in advance of their respective stated maturity
dates.
1 674690v 1
A-2
SECURITY AND PURPOSE
The Certificates will be general obligations of the City for which the City will pledge its full
faith and credit and power to levy direct general ad valorem taxes. The proceeds will be used to
finance the acquisition of equipment for various City departments.
TYPE OF PROPOSALS
Proposals shall be for not less than $311,220 and accrued interest on the total principal amount
of the Certificates. Proposals shall be accompanied by a Good Faith Deposit ("Deposit") in the
form of a certified or cashier's check or a Financial Surety Bond in the amount of $3,150,
payable to the order of the City. If a check is used, it must accompany the proposal. If a
Financial Surety Bond is used, it must be from an insurance company licensed to issue such a
bond in the State of Minnesota, and preapproved by the City. Such bond must be submitted to
Springsted Incorporated prior to the opening of the proposals. The Financial Surety Bond must
identify each underwriter whose Deposit is guaranteed by such Financial Surety Bond. If the
Certificates are awarded to an underwriter using a Financial Surety Bond, then that purchaser is
required to submit its Deposit to Springsted Incorporated in the form of a certified or cashier's
check or wire transfer as instructed by Springsted Incorporated not later than 3 :30 P.M., Central.
Time, on the next business day following the award. If such Deposit is not received by that time,
the Financial Surety Bond may be drawn by the City to satisfy the Deposit requirement. The
Deposit received from the purchaser, the amount of which will be deducted at settlement and no
interest will accrue to the purchaser, wiJ1 be deposited by the City. In the event the purchaser
fails to comply with the accepted proposal, said amount will be retained by the City. No
proposal can be withdrawn or amertded after the time set for receiving proposals unless the
meeting of the City scheduled for award of the Certificates is adjourned, recessed, or continued
to another date without award of the Certificates having been made. Rates shall be in integral
multiples of 5/100 or 1/8 of 1 %. Rates must be in level or ascending order. Certificates of the
same maturity shall bear a single rate from the date of the Certificates to the date of maturity. No
conditional proposals will be accepted.
AWARD
The Certificates will be awarded on the basis of the lowest interest rate to be determined on a
true interest cost (TIC) basis. The City's computation of the interest rate of each proposal, in
accordance with customary practice, will be controlling.
The City will reserve the right to: (i) waive non-substantive informalities of any proposal or of
matters relating to the receipt of proposals and award of the Certificates, (ii) reject all proposals
without cause, and (iii) reject any proposal that the City determines to have failed to comply with
the terms herein.
CUSIP NUMBERS
If the Certificates qualify for assignment of CUSIP numbers such numbers will be printed on the
Certificates, but neither the failure to print such numbers on any Certificate nor any error with
respect thereto will constitute cause for failure or refusal by the purchaser to accept delivery of
1 674690v 1
A-3
the Certificates. The CUSIP Service Bureau charge for the assignment of CUSIP identification
numbers shall be paid by the purchaser.
SETTLEMENT
Within 40 days following the date of their award, the Certificates will be delivered without cost
to the purchaser through DTC in New York, New York. Delivery will be subject to receipt by
the purchaser of an approving legal opinion of Briggs and Morgan, Professional Association, of
Saint Paul and Minneapolis, Minnesota, and of customary closing papers, including a no-
litigation certificate. On the date of settlement, payment for the Certificates shall be made in
federal, or equivalent, funds that shall be received at the offices of the City or its designee not
later than 12:00 Noon, Central Time. Unless compliance with the terms of payment for the
Certificates has been made impossible by action of the City, or its agents, the purchaser shall be
liable to the City for any loss suffered by the City by reason of the purchaser's non-compliance
with said terms for payment.
CONTINUING DISCLOSURE
On the date of actual issuance and delivery of the Certificates, the City will execute and deliver a
Continuing Disclosure Undertaking (the "Undertaking") whereunder the City will covenant for
the benefit of the owners of the Certificates to provide certain financial and other information
about the City and notices of certain occurrences to information repositories as specified in and
required by SEC Rule 15c2-12(b)(5).
,
OFFICIAL STATEMENT
The City has authorized the preparation of an Official Statement containing pertinent information
relative to the Certificates, and said Official Statement will serve as a nearly final Official
Statement within the meaning of Rule 15c2-12 of the Securities and Exchange Commission. For
copies of the Official Statement or for any additional information prior to sale, any prospective
purchaser is referred to the Financial Advisor to the City, Springsted Incorporated, 85 East
Seventh Place, Suite 100, Saint Paul, Minnesota 55101, telephone (651) 223-3000.
The Official Statement, when further supplemented by an addendum or addenda specifying the
maturity dates, principal amounts and interest rates of the Certificates, together with any other
information required by law, shall constitute a "Final Official Statement" ofthe City with respect
to the Certificates, as that term is defined in Rule 15c2-12. By awarding the Certificates to any
underwriter or underwriting syndicate submitting a proposal therefor, the City agrees that, no
more than seven business days after the date of such award, it shall provide without cost to the
senior managing underwriter of the syndicate to which the Certificates are awarded 50 copies of
the Official Statement and the addendum or addenda described above. The City designates the
senior managing underwriter of the syndicate to which the Certificates are awarded as its agent
for purposes of distributing copies of the Final Official Statement to each Participating
Underwriter. Any underwriter delivering a proposal with respect to the Certificates agrees
thereby that if its proposal is accepted by the City (i) it shall accept such designation and (ii) it
shall enter into a contractual relationship with all Participating Underwriters of the Certificates
1 674690v 1
A-4
for purposes of assuring the receipt by each such Participating Underwriter of the Final Official
Statement.
Dated August 16, 2004
BY ORDER OF THE CITY COUNCIL
/s/ Melanie Mesko Lee
City Clerk
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1 674690v 1
A-5
VII-1
-
CITY OF HASTINGS
Parks and Recreation Department
920 W. 10th Street
Hastings, MN 55033
Phone 651-480-6176 Fax 651-437-7082
Date:
8/9/04
To:
Honorable City Council Members
From:
Barry Bernstein, Parks and Recreation Director
Subject:
Awarding Construction Bids
Back~round Information:
The Hastings Parks and Recreation Department let bid information out to contractors on
Thursday, July 15,2004. Working with Richard Fischer Architects, we met with five
construction firms interested in bidding on the two proposed park shelters.
The park shelters are proposed to be placed in Wallin and Lions Parks. The bid opening
took place on Thursday, July 29 atJO:OO AM in the Parks and Recreation Department's
I
conference room.
Each park structure has a budget of$100,000. The lowest bidder, Graus Contracting
INC. bid was $261,900. In addition, due to poor soils at each location, water and sewer
contacting is estimated for an additional $7,500 per site.
Council Action Reauested:
1) After review to accept the lowest bid from a contractor
2) Not to accept the bids as presented
3) Reviewalternitives
REF: city council/memo of proposed park shelter bids
VII-2
Memo
To:
Mayor Werner and City Council
From:
John Hinzman, Planning Director
Date:
August 16, 2004
Subject:
Public Hearing - Vacation ot Right-ot-Way #2004-40 - Forest Street
adjacent to 418 2nd Street West - Lori Duong
REQUEST
The City Council is asked to hold a public hearing to vacate the remaining eastern half
(14.5 teet) ot the Forest Street right-ot-way, adjacent to 418 2nd Street West as requested
by the property owner Lori Duong. The right-of-way is unimproved. Drainage and utility
easements would be required tor any public utilities.
The City Council approved the vacation ot the west half of the Forest Street right-ot-way at
the August 2,2004 City Council M~.erlng.
,
\
RECOMMENDATION
,Approval of the vacation is recommended. The right-ot-way is unimproved. The street is a
dead-end roadway and does not provide for street connection in the tuture.
BACKGROUND
2003 Request for Vacation - Rick Ries
In 2003, the City Council denied a request by the former property owner of 500 West 2nd
Street to vacate the entire right-ot-way, and alleyway behind the home. The Council
denied the request based on the tollowing (Staff comments based on the differences
between the requests are in italics):
1) Loss ot access to a public water - The elevation difference between the right-of-
way and the water is substantial, and does not provide a convenient or practical
access to the water.
2) Loss ot access to adjacent city property behind the alley - Alley vacation not
requested.
3) Vacations ot alleys and right-ot-ways is discouraged under the Downtown Master
Plan. Alley vacation not requested. Forest Street is a dead-end and has severe
topographical restrictions for future extension
4) Existence ot city utilities in the Forest Street right-ot-way. Dedication of drainage
and utility easements must be a condition of approval.
ATTACHMENTS
. Resolution
. Location Map
. Application
,-
/
(
HASTINGS CITY COUNCIL
- RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HASTINGS
V ACA TING THE REMAINING EASTERN HALF OF FOREST STREET, ADJACENT
TO 418 WEST 2ND STREET, HASTINGS, MINNESOTA
Council member
moved its adoption:
introduced the following Resolution and
WHEREAS, Lori Duong, property owner of 418 West 2nd Street has initiated consideration
to vacate the remaining eastern half U4.5 feet) of Forest Street adjacent to her property, legally
described as follows: I
The remaining eastern half of the Forest Street right-of-way lying between the north and
south property lines of Lot 6, Block 8, TOWN OF HASTINGS BLOCKS 1 THRU 99,
Dakota County, Minnesota, extended westerly
WHEREAS, a Public Hearing on the proposed vacation was held before the City Council
of the City of Hastings, as required by state law, city charter and city ordinance; and
WHEREAS, the City of Hastings in all respects proceeded with the vacation hearing as
provided by the Charter, ordinances and applicable Minnesota Statutes.
NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF HASTINGS AS FOLLOWS:
That the request to vacate Forest Street as legally described above is hereby approved, with
the city reserving an easement over the described right-of-way for public drainage and utility
purposes.
BE IT FURTHER RESOLVED, that a copy of this resolution shall be filed with the Dakota
County Recorder's Office by the Hastings City Clerk.
Council member
moved a second to this resolution and upon
being put to a vote it was unanimously adopted by all Council Members present.
Ayes:
Nays:
Absent:
ATIEST:
Michael D. Werner, Mayor
Melanie Mesko Lee
Administrative Assistant/City Clerk
I HEREBY CERTIFY that the above is a true and correct copy of resolution presented to and
adopted by the City of Hastings, County of Dakota, Minnesota, on the 16th day of August, 2004, as
disclosed by the records of the City of Hastings on file and of record in the office.
Melanie Mesko Lee
Administrative Assistant/City Clerk
(SEAL)
This instrument drafted by:
City of Hastings (JWH)
101 4th St. East
Hastings, MN 55033
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CITY OF HASTINGS - PLANNING DEPARTMENT ~
101 4th Street East, Hastings, MN 55033 Phone: 651 .480.2350 Fax: 651.437.7082
LAND USE APPLICATION
Address of Property:
Legal Description of Property: G- ~ t
Applicant: \ 0 ' G'\ i n ~ Owner (If different from Applicant):
Name ---f G (<-\ N ~ ~ r\_ Name
Address -- Y l ~ ~0 ~ ~ ~ Address
\\f\S\\ _~__ _ A-) _'5'o~3
Phone \.oS \ Y (sO \ ~.3 S- Phone
F~ F~
Email rr:: \ ~ ~ ~ () \ () 7 (01 _ V'r\S n ~ ~6h Email
Description of Request (include site plan, survey, and/or plat if applicable):
VDCuA-0 e 1(2- foveSt- if tJ ()~ 1)19- qt \f'J
(\d Sf
~J of
Check applicable box(es):
Final Plat
Minor Sub.
Rezone
Spec. Use
Variance
Annexation
EAW
Prelim Plat
Site Plan
TOTAL:
Note: All fees and escrow amounts due at time of application.
"
"
Administrative Lot Split
Camp Plan Amendment
House Move
Lot Line Adjustment
Vacate ROW/Easement
$50
$500
$500
$50
$400
$600
$500
$500
$500
$250
$500 plus legal exp ses
$500 plus $1000 escrow
$500 plus escrow:
- Under 10 acres: $3000 ($500 Planning + $2500 Engineering)
- Over 10 acres: $6000 ($1000 Planning + $5000 Engineering)
$500 plus escrow:
- 0 - 5,000 s.t.: $1500 (Engineering)
- 5,000 - 10,000 s.f.: $2500 ($500 Planning + $2000 Engineering)
- 10,000 - 50,000 s.f.: $3250 ($750 Planning + $2500 Engineering)
- 50,000 s.f. +: $4000 ($1000 Planning + $3000 Engineering)
Date
Signature of Owner
Date
Applicant Name and Title - Please Print
Owner Name - Please Print
Official Use Only
File # 11004--
Fee Paid ~'~ 40...; . 1:!2-
4/23/2003
Rec'd By: I U
Receipt # I t.tf'9IJ/7
::j 1;"2-./04--
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Date Rec'd
App. Complete
VIII-B-1
Memo
To:
Mayor Werner and City Council
From:
John Hinzman, Planning Director
Date:
August 16, 2004
Subject:
Resolution - Vacation ot Right-ot-Way #2004-40 - Forest Street
adjacent to 418 2nd Street West - Lori Duong
REQUEST
Please see the Public Hearing StaftReport for further information.
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VIII-B-2
Variance - 1202 Eddy Street
City Council Memo - August 16, 2004
Page 1
Memo
To:
Mayor Werner and City Council
From:
Courtney Wiekert, Planning Intern
Date:
August 16,2004
Subject:
Resolution - Tom Connell - Variance #2004-46 to vary from the front
yard setback to divide the lot at 1202 Eddy Street.
REQUEST
Tom Connell seeks a 4.37' variance to the 20' front yard setback requirement of the R-3,
High Density Residence Zoning District (Section 10.26). The variance is needed for the
existing home in order to allow for a ~earrangement of the property boundary to construct a
new home directly south of 1202 Eady Street.
RECOMMENDATION
:~ . The Planning Commission voted 4-0 to recommend approval of the variance to vary from
the side yard setback in order to allow for a rearrangement of the property boundary to
construct a new home directly south of 1202 Eddy Street at the August 9, 2004 Meeting.
The Commissioners granted the variance based on the following criteria:
1) That special conditions and circumstances exist which are peculiar to the land,
structure, or building involved and which are not applicable to other lands,
structures, or buildings in the same district.
2) The literal interpretation of the City Code would deprive the applicants of rights
commonly enjoyed by other properties in the same district under the terms of
Chapter 10.
3) That the special conditions and circumstances do not result from actions of the
applicant.
Variance - 1202 Eddy Street
City Council Memo - August 16, 2004
Page 2
There was limited discussion by the Commissioners. Commissioners asked for clarification
on the lot adjustment and why it could not be split on the existing lot line. Staff stated that
due to required rear yard setbacks, the existing lot line would not be acceptable.
ATTACHMENTS
. Location Map
. Site Plan
. Application
BACKGROUND INFORMATION
Comprehensive Plan Classification
The use conforms to the 2020 Comprehensive Plan. The property is designated U-I -
Urban Residential. Single family homes are consistent with the Comprehensive Plan.
Zoning Classification
The existing residential zoning classification is R-3 High Density Residence. Single-family
dwelling units are a permitted use in the R-3 district.
,
,
Adjacent Zoning and Land Use :
The following land uses abut the property:
Direction Existing Use Zoning Comp Plan
North 12m Street W C-3 U-I, Urban Res.
Single-Family/ Community Regional
Midtown parking lot Commerce
East Eddy Street C-3 C-Commercial
Commercial/Shopping Community Regional
Center/BiQ Dollar Commerce
South Single-Family R-3 High Density U-1, Urban Res.
Residence
West Single-Family R-3 High Density U-1, Urban Res.
Residence
Existing Condition
The existing home is located on the north side of the property and meets all setback
requirements except the east front yard setback.
Variance - 1202 Eddy Street
City Council Memo - August 16, 2004
Page 3
VARIANCE REVIEW
Minimum Setback Requirements
Minimum setback requirements for the R-3 District are:
Area Setback
Front 20'
Side 7'
Corner side 10'
Rear 20'
Review Criteria
The following criteria have been used as findings of fact in granting variances to zoning
provisions:
A. That special conditions and ~ circumstances exist which are peculiar to the land,
structure, or building involved and which are not applicable to other lands,
structures, or buildings in the same district.
>>
,
B. The literal interpretation of tthe City Code would deprive the applicants of rights
commonly enjoyed by other properties in the same district under the terms of
Chapter 10.
: 'C. That the special conditions and circumstances do not result from actions of the
applicant.
D. That granting the variance requested will not confer on the applicant any special
privilege that is denied by Chapter 10 to other lands, structures, or buildings in the
same district. No non-conforming use of neighboring lands, structures, or buildings
in the same district, and no permitted or nonconforming use of lands, or buildings in
other districts shall be considered grounds for the issuance of a variance.
Notification of Adjoining Property Owners
Notification was sent to adjoining property owners. No comments have been received at
this time. The Planning Commission will be notified of any comments received prior to the
meeting.
RECOMMENDED ACTION
A motion to recommend approval of the variances for 1202 Eddy Street to split the lot to
the City Council with the following conditions:
Variance - 1202 Eddy Street
City Council Memo - August 16, 2004
Page 4
1) The new structure shall comply with the current setbacks of the zoning ordinance.
2) A building permit is required prior to construction of the new structure.
3) Extensions of any public utilities to serve the site shall be at the sole expense of
the applicant.
4) One of the two accessory structures be removed from the new parcel prior to the
construction of the new house.
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LOT 2 BLOCK 87,
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That port of Lots 1 and 2, Block 87, in the original plat of HASTINGS, according to the recorded plat thereof, described as follows:
Beginning at the northeast corner of said Lot 1: thence South 00 degrees 46 minutes 09 seconds East, (assumed bearing), along the
east line of said Lot 1, a distance of 78.41 feet; thence South 89 degrees 14 minutes 16 seconds West, 0 distance of 132.01 feet, to
the west line of said Lot 2: thence North 00 degrees 46 minutes 09 seconds West; al,on9 said west line. 0 distance of 77.51 feet, to
the northwest corner of said Lot 2: thence North 88 degrees 50 minutes 50 seconds East. along the north line of said Lots 1 and 2,
a distance of 132.01 feet to the point of beginning.
Sub ject to all easements and restrci\ons of record.
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PROPOSED PROPERTY DESCRIPTION PARCEL B
That port of Lots 1 and 2, Block 87 and that port of the vacated alley lying southerly of and adjoining said Lots 1 and 2, all in the
original plat of HASTINGS, according to the recorded plat th~reof, described as follows:
Commencing at the northeast corner of said Lot 1; thence South 00 degrees 46 minutes 09 seconds East, (assumed bearing), along
the east line of said Lot 1, a distance of 78.41 feet, to the Point of Beginning of the land to be described: thence South 89 degrees
14 minutes 16 seconds West, a distance of 132.01 feet, to the west line of said Lot 2; thence South 00 degrees 46 minutes 09
seconds East, along said west line and its southerly extension, 0 distance of 71.70 feet, to tho! centerline of said vacated alley. thence
North 88 degrees 49 minutes 48 seconds East, along said centerline, a distance of 132.01 feet, to the southerly extension of the east
line of said Lot 1; thence North 00 degrees 46 minutes 09 seconds West, along said southerly extension and along said East line of
said Lot 1, a distance of 70.76 feet, to the point of beginning.
Sub ject to 011 easements and restrcltons of record.
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PARCEL
9404 SQ. FT,
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ALLEY
x
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__~ x
,. x x x
---1 ~8'~~:~1E p~~2.01
~ ---S 88'49'48" W 264,03--.1.. fA
(264.00. PLAT)
PROPOSED PROPERTY DESCRIPTION 'PARCEL A
- x - DENOTES FENCE.
o DENOTES A PLACED 1" BY 18" IRON PIPE
HAVING A PLASTIC CAP BEARING LAND
SURVEYOR LICENSE NO. 15473.
BEARINGS ARE ASSUMED.
0' 30' 60'
~--
t
90'
:/d:: dCXY1-'Ib
LAND USE APPLICATION
CITY OF HASTINGS - PLANNING DEPARTMENT
101 4th Street East, Hastings, MN 55033 Phone: 651.480.2350 Fax: 651.437.7082
Address of Property: /,:)..n.;L ~ ;;I.
Legal Description of Property:
Applicant:
Name
Address
Phone
Fax
Email
f!!t
. n/-t.< .5"S"0:1 ;J
-1-.53.2-
;~d<jf
Owner (If different from Applicant):
Name
Address '
Phone
Fax
Email
Description of Request (include site plan, survey, and/or plat if applicable):
Check applicable box(es):
Note: All fees and escrow amounts due at time of application.
,
Final Plat
Minor Sub.
Rezone
Spec. Use
Variance
Annexation
EAW
Prelim Plat
Site Plan
TOTAL:
Signature of Applicant
$600
$500
$500
$500
$250
$500 plus legal expenses
$'500 plus $1000 escrow
$500 plus escrow:
- Under 10 acres: $3000 ($500 Planning + $2500 Engineering)
- Over 10 acres: $6000 ($1000 Planning + $5000 Engineering)
$500 plus escrow:
- 0 - 5,000 s.1.: $1500 (Engineering)
- 5,000 - 10,000 s.f.: $2500 ($500 Planning + $2000 Engineering)
- 10,000 - 50,000 s.1.: $3250 ($750 Planning + $2500 Engineering)
- 50,000 s.f. +: $4000 ($1000 Planning + $3000 Engineering)
,-
,,'
Administrative Lot Split
Comp Plan Amendment
House Move
Lot Line Adjustment
Vacate ROW/Easement
$50
$500
'$500
$50
$400
Date
Signature of Owner
Date
Applicant Name and Title - Please Print
Owner Name - Please Print
Official Use Only
File #~4 '-LftJ
Fee Paid
$<)0 pUr-cf
4/23/2003
Rec'd By:~iJ/~Z!'f1 t'l
Receipt #
Date Rec'd :f} 7/:;::/ xl
App. Complete
HASTINGS CITY COUNCIL
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HASTINGS
APPROVING A VARIANCE TO THE EXISTING HOME FOR TOM CONNELL IN
ORDER TO ALLOW FOR A REARRANGEMENT OF THE PROPERTY BOUNDARY
AT 1202 EDDY STREET.
Council member
its adoption:
introduced the following Resolution and moved
WHEREAS, Tom Connell has p~titioned to vary 4.37 feet from the 20 foot minimum side
yard setback requirement of the R-3 Z<;>mng District as regulated under Section 10.26, District Lot
Regulations of the City Code to allow 'for a rearrangement of the property boundary to construct a
new home directly south of 1202 Eddy Street, legally described as Lot I and 2, Block 87, TOWN OF
HASTINGS BLOCKS I THRU 99, Dakota County, Minnesota; and
WHEREAS, on August 9, 2004, review was conducted before the Planning Commission of
the City of Hastings, as required by state law, city charter and city ordinance; and
WHEREAS, The Planning Commission determined that the following hardship criteria
exists to justify granting the variance:
1) That special conditions and circumstances exist which are peculiar to the land, structure, or
building involved and which are not applicable to other lands, structures, or buildings in the
same district.
2) The literal interpretation of the City Code would deprive the applicants of rights commonly
enjoyed by other properties in the same district under the terms of Chapter 10, by denying the
applicant the opportunity to rearrange a property boundary to create a lawfully existing lot.
3) That the special conditions and circumstances do not result from actions of the applicant.
The non-conforming setback was created prior to purchase of the property by the applicant.
NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF HASTINGS AS FOLLOWS:
That the City Council hereby concurs with the recommendation of the Planning Commission and
approves the variance request of Tom Connell as presented to the City Council subject to the
following conditions:
1) The new house shall comply with the current setbacks of the zoning ordinance.
2) A building permit is required prior to construction of the new house.
3) Extensions of any public utilities to serve the site shall be at the sole expense of the
applicant.
4) One of the two accessory structures be removed trom the new parcel prior to the
construction of the new house.
Council member
being put to a vote it was unanimously adopted by
moved a second to this resolution and upon
present.
Ayes:
Nays:
Absent:
.-
/
,
,
ATTEST:
Michael D. Werner, Mayor
Melanie Mesko Lee
Administrative Assistant/City Clerk
I HEREBY CERTIFY that the above is a true and correct copy of resolution presented to and
adopted by the City of Hastings, County of Dakota, Minnesota, on the 16th day of August, 2004, as
disclosed by the records of the City of Hastings on file and of record in the office.
Melanie Mesko Lee
Administrative Assistant/City Clerk
(SEAL)
This instrument drafted by:
City of Hastings
101 4th St. East
Hastings, MN 55033
VIII-B-3
Variance - 501 W. 14th Street
City Council Memo - August 16, 2004
Page 1
Memo
To:
Mayor Werner and City Council
From:
Courtney Wiekert, Planning Intern
Date:
August 16, 2004
Subject:
Resolution - Troy Isadore - Variance #2004-45 to vary from the side
yard setback to divide the lot at 501 W. 14th Street.
REQUEST
Troy Isadore seeks a 0.6' variance to the 10' side yard setback requirement of the R-2,
Medium Density Residence Zoning District (Section 10.26). The variance is needed for
the existing home in order to allo\y itor a rearrangement of the property boundary to
construct a new home directly west" of 501 W 14th Street.
RECOMMENDATION
. The Planning Commission voted 4-0 to recommend approval of the variance to vary from
the side yard setback in order to allow for a rearrangement of the property boundary to
construct a new home directly west of 501 W 14th Street at the August 9, 2004 Meeting.
The Commissioners granted the variance based on the following criteria:
1) That special conditions and circumstances exist which are peculiar to the land,
structure, or building involved and which are not applicable to other lands,
structures, or buildings in the same district.
2) The literal interpretation of the City Code would deprive the applicants of rights
commonly enjoyed by other properties in the same district under the terms of
Chapter 10.
3) That the special conditions and circumstances do not result from actions of the
applicant.
There was limited discussion by the Commissioners. There was concern from the
neighbor west of Mr. Isadore's property. He spoke to the Commissioners about the type of
Variance - 501 W. 14th Street
City Council Memo - August 16, 2004
Page 2
home that would be built on such a small parcel. Commissioners were concerned about
the trees that are along the house and also asked about the size of the new the parcel.
Staff clarified that the tree preservations are not regulated for residential properties and the
new parcel would be 7,893 square feet.
ATTACHMENTS
. Location Map
. Site Plan
. Application
BACKGROUND INFORMATION
Comprehensive Plan Classification
The use conforms to the 2020 Comprehensive Plan. The property is designated U-I -
Urban Residential. Single family homes are consistent with the Comprehensive Plan.
Zoning Classification
The existing residential zoning cla~~itication is R-2 Medium Density Residence. Single-
family dwelling units are a permitted use in the R-2 district. A minimum 7,000 square feet
is required for single-family lots in this district. Both lots 1 and 2 still meet the minimum
requirements for lot size after the creation of this parcel.
: Adjacent Zoning and Land Use
The following land uses abut the property:
Direction Existina Use Zonina Comp Plan
North 14 th Street W
Single Family R-2, Med. Density Res. U-I, Urban Res.
East Forest Street
Single Family R-2, Med. Density Res. U-I, Urban Res.
South Single Family R-2, Med. Density Res. U-I, Urban Res.
West Single Family R-2, Med. Density Res. U-I Urban Res.
Existing Condition
The existing home is located on the east side of the property and meets all setback
requirements except the east side yard setback.
Variance - 501 W. 14th Street
City Council Memo - August 16, 2004
Page 3
VARIANCE REVIEW
Minimum Setback Requirements
Minimum setback requirements for the R-2 District are:
Area Setback
Front 20'
Side 7'
Corner side 10'
Rear 20'
Review Criteria
The following criteria has been used as findings of fact in granting variances to zoning
provisions:
A. That special conditions and ~circumstances exist which are peculiar to the land,
structure, or building involved and which are not applicable to other lands,
structures, or buildings in the same district.
B. The literal interpretation of tb~ City Code would deprive the applicants of rights
commonly enjoyed by other properties in the same district under the terms of
Chapter 10.
C. That the special conditions and circumstances do not result from actions of the
applicant.
D. That granting the variance requested will not confer on the applicant any special
privilege that is denied by Chapter 10 to other lands, structures, or buildings in the
same district. No non-conforming use of neighboring lands, structures, or buildings
in the same district, and no permitted or nonconforming use of lands, or buildings in
other districts shall be considered grounds for the issuance of a variance.
Notification of Adjoining Property Owners
Notification was sent to adjoining property owners. No comments have been received at
this time. The Planning Commission will be notified of any comments received prior to the
meeting.
RECOMMENDED ACTION
A motion to recommend approval of the variances for 50 1 14th Street West to split the lot to
the City Council with the following conditions:
1) The new house shall comply with the current setbacks of the zoning ordinance.
Variance - 501 W. 14th Street
City Council Memo - August 16, 2004
Page 4
2) A building permit is required prior to construction of the new house.
3) Extensions of any public utilities to serve the site shall be at the sole expense of
the applicant.
/
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PROPERTY DESCRIPTION:
_____~~H~~:.C~~P..!
1ITI.II1HDI.8 DRlYElfAY.
,
,
PARCEL A:
LOTS 1 AND 2, BLOCK 94. TOWN OF HASTINGS,ACCORDING TO THE
RECORDED PLAT THEREOF,DAKOTA COUNTY,MINNESOTA:
EXCEPT THE WEST 56.50 FEET OF SAID LOT 2.
CONTAINING 10,599 SQUARE FEET.
PARCEL B:
THE WEST 56.50 FEET OF LOT 2,BLOCK 94, TOWN OF HASTINGS.
ACCORDING TO THE RECORDED PLAT THEREOF, DAKOTA COUNTY,MINNESOTA.
CONTAINING 7,B94 SQUARE FEET.
I hereby certify thalthl. surveY..plan, or report WI' prepared by me
or under my direct supervision and that lam a duly Registered Land
Surveyor under the laWl of the State of Minnesota.
Dated 1- '$() .' (J 4
33
33
RECEIVED
JUI 28 2004
itdD()4- 4. S
LAND USE APPLICATION
CITY OF HASTINGS - PLANNING DEPARTMENT
101 4th Street East, Hastings, MN 55033 Phone: 651.480.2350 Fax: 651.437.7082
Address of Property: 5 0 1 w. 1~ t h s t
Legal Description of Property: ~ e e sur v e y
Owner (If different from Applicant):
Name
Address
Applicant:
NameTrov ~ Natasha Isadore
Address
Phone 651-480-84 'iR
Fax
Emailrpi!=:~liorp.~aol.com
Phone .
Fax
Email
Description of Request (include site plan, survey, and/or plat if applicable):
()11 r h n 11 'H" ; '" q R f p p 1" f r n m r 11 p 1 n r 1 i n P, r i r y 1 n r r p ~ 11 1 FI r inn R
specify that the house be 10 feet from the lot line. We are re-
~. ;". . ,
r 8 q lHHJ t i u 8 a "51'\;; a l' (' e f Q r t h ~ p y "'; '" 1"; n g h n 11'" P lJ P :=I r p :=I 1 '" n
requesting a varience to split the lot (see new survey).
Check applicable box(es): Note: All fees and escrow amounts due at time of application.
.~
Final Plat
Minor Sub.
Rezone
Spec. Use
Variance
Annexation
EAW
Prelim Plat
Site Plan
TOTAL:
Signature of Applicant
~ dAt'~
...
Administrative Lot Split
Comp Plan Amendment
House Move
Lot Line Adjustment
Vacate ROW/Easement
$50
$500
$500
$50
$400
$600
$500
$500
$500
$250
$500 plus legal expenses
$500 plus $1000 escrow
$500 plus escrow:
- Under 10 acres: $3000 ($500 Planning + $2500 Engineering)
- Over 10 acres: $6000 ($1000 Planning + $5000 Engineering)
$500 plus escrow:
- 0 - 5,000 s.1.: $1500 (Engineering)
- 5,000 -10,000 s.1.: $2500 ($500 Planning + $2000 Engineering)
- 10,000 - 50,000 s.1.: $3250 ($750 Planning + $2500 Engineering)
- 50,000 s.f. +: $4000 ($1000 Planning + $3000 Engineering)
~
Date
Signature of Owner
~. Jq(/~
Date
/'-)$- Ol...j
].- zs:--oy'
Owner Name - Please Print
Applicant Name and Title - Please Print
7folj ;tSadon
Official Use Only .
File # aOO Lt _L,t S
Fee Paid~D(' ;)
Rec'd BY:~ t-LA -z. JN1V1
Receipt #
DateRec'd 7/Jx/{)L/
App. Complete
4/23/2003
-7t7EW"m-~
HASTINGS CITY COUNCIL
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HASTINGS
APPROVING A VARIANCE TO THE EXISTING HOME FOR TROY ISADORE IN
ORDER TO ALLOW FOR A REARRANGEMENT OF THE PROPERTY BOUNDARY
AT 501 W 14TH STREET.
Council member
its adoption:
introduced the following Resolution and moved
WHEREAS, Troy Isadore has pt;titioned to vary 0.6 feet from the 10 foot minimum side
yard setback requirement ofthe R-2 Z<;>mng District as regulated under Section 10.26, District Lot
Regulations of the City Code to allow 'for a rearrangement of the property boundary to construct a
new home directly west of 501 W 14th Street, legally described as Lot 1 and 2, Block 94, TOWN OF
HASTINGS BLOCKS 1 THUR 99, Dakota County, Minnesota; and
WHEREAS, on August 9, 2004, review was conducted before the Planning Commission of
the City of Hastings, as required by state law, city charter and city ordinance; and
WHEREAS, The Planning Commission determined that the following hardship criteria
exists to justify granting the variance:
1) That special conditions and circumstances exist which are peculiar to the land, structure, or
building involved and which are not applicable to other lands, structures, or buildings in the
same district.
2) The literal interpretation of the City Code would deprive the applicants of rights commonly
enjoyed by other properties in the same district under the terms of Chapter 10, by denying the
applicant the opportunity to rearrange a property boundary to create a lawfully existing lot.
3) That the special conditions and circumstances do not result from actions of the applicant.
The non-conforming setback was created prior to purchase ofthe property by the applicant.
NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF HASTINGS AS FOLLOWS:
That the City Council hereby concurs with the recommendation of the Planning Commission and
approves the variance request of Troy Isadore as presented to the City Council subject to the
following conditions:
1) The new house shall comply with the current setbacks of the zoning ordinance.
2) A building permit is required prior to construction of the new house.
3) Extensions of any public utilities to serve the site shall be at the sole expense of the
applicant.
Council member
being put to a vote it was unanimously adopted by
moved a second to this resolution and upon
present.
Ayes:
Nays:
Absent:
ATTEST:
/'
Michael D. Werner, Mayor
Melanie Mesko Lee
Administrative Assistant/City Clerk
I HEREBY CERTIFY that the above is a true and correct copy of resolution presented to and
adopted by the City of Hastings, County of Dakota, Minnesota, on the 16th day of August, 2004, as
disclosed by the records of the City of Hastings on file and of record in the office.
Melanie Mesko Lee
Administrative Assistant/City Clerk
(SEAL)
This instrument drafted by:
City of Hastings
101 4th St. East
Hastings, MN 55033
VIII-B-4
Memo
To:
Mayor Werner and City Council
From:
John Hinzman, Planning Director
Date:
August 16, 2004
Subject:
Resolution - Site Plan Review #2004-41 -Stepping Stone Child
Development Center - NW Corner of South Frontage Road &
Westview Drive - Portfolio Design Services.
REQUEST
Portfolio Design Services on behalf-of Stepping Stone Child Development Center seeks
site plan approval to construct a +/- 9,000 s.f. day care facility at the northwest corner of
Westview Drive and South Frontage Road.
RECOMMENDATION
~
c'
The Planning Commission voted 4-0 to recommend approval of the Site Plan at the August
9, 2004 meeting, subject to the conditions of the attached resolution. Commissioners
..discussed circulation of the site and requested that the applicant work with Planning Staff
to add more brick to the building.
ATTACHMENTS
. Resolution
. Location Map
. Site Plan
. Architectural Elevations
. Former Site Plan Approval - Retail Center
. Former Architectural Elevations - Retail Center
. Application
PREVIOUS SITE PLAN APPROVAL
The proposal amends Site Plan Approval #2002-64 for a 9,500 s.f. retail center granted in
August, 2002. The revised plan slightly changes the position of the building, and includes
an outdoor play area with equipment.
BACKGROUND INFORMATION
Comprehensive Plan Classification
The 2020 Comprehensive Plan designates the property as C, Commercial
Zoning Classification
The subject property is zoned C-4, Regional Shopping Center. Office, service facilities,
and schools are identified as a permitted uses.
Adjacent Zoning and Land Use
The following land uses abut the property:
Direction
North
East
Existina Use
Wendys Restaurant
Westview Drive ~
MGM Liquors ,/
I
South Frontage Road
Office Building
Jiffy Lube
Zonina
C-4 - Regional Shop.
Comp Plan
C - Commercial
C-4 - Regional Shop.
C - Commercial
South
West
C-4 - Regional Shop.
C-4 - Regional Shop.
C -Commercial
C - Commercial
Existing Condition
The site is predominately flat and open. The site drops in elevation approximately 20 feet
along Westview Drive. A retaining wall was constructed as part of the Wendy's in 2002
accommodates much of the elevation difference.
SITE PLAN REVIEW
Zoning Setbacks
Zoning Setbacks are acceptable. Setbacks in the C-4 District are not specified. Proposed
setbacks are similar to neighboring buildings along Highway 55, and Westview Drive.
Building to Westview Drive ranges between 35 and 65 feet. Setback from South Frontage
Road ranges between 35 and 110 feet. Building placement does not present any site
visibility issues.
Access and Circulation
All access would be provided via the existing north\south Westview Commons access
road. Direct access to South Frontage Road or Westview Drive is not proposed and would
not be approved. An additional parking lot connection to Wendy's would be constructed
Portfolio Design (Stepping Stone Child Development) Site Plan Review #2004-41
City Council Memo - August 16, 2004
Page 3
near the northeast corner of the site to provide for greater circulation for both the day care
and Wendys. The construction of the remaining joint parking lot would provide further
stacking area for Wendys, and second point of access.
Access and circulation is acceptable with the following change:
1) The site plan shall be modified to include a choke point and designated crossing
area at the doorway of the day care center in order to discourage through traffic and
better identify crossing areas.
Parking
The Site exceeds minimum parking requirements. Parking is provided as follows:
Site
Day Care Facility
- 144 Students
- 8 Classrooms
Pro
34
Proposed parking greatly exceeds mif)imum standards and operational needs. However, a
conversion of the building use in th~future to office or retail would need the spaces. The
following change is recommended:'
1) A portion of the proposed parking must be designated as proof of parking for
future construction if the need is warranted.
All parking areas must be constructed of bituminous surfacing and concrete curb and
gutter.
Parking Lot Setback
The parking lot setback meets the minimum 10 foot requirement along the perimeter of the
property .
Pedestrian Access
Pedestrian access is adequate. A sidewalk connection would be made to an existing
sidewalk along the joint access road to Jiffy Lube and Wendys.
Architectural Elevations
Architectural materials are primarily stucco with some brick accents and concrete block
along the base of the building. Elevations are broken by a number of windows. A large
gable defines the front entrance. All sides of the building receive equal architectural
treatment.
Portfolio Design (Stepping Stone Child Development) Site Plan Review #2004-41
City Council Memo - August 16. 2004
Page 4
The building meets minimum architectural appearance standards but contains less brick
than adjoining buildings in Westview Commons (Jiffy Lube and Wendys).
Buildings colors have not been identified, and must be presented at the Planning
Commission Meeting for review. Materials and colors must conform to adjacent buildings
in Westview Commons.
Any rooftop equipment must be completely screened from the front elevation, any part of
the roof top equipment that is visible from any other elevation must be painted to match the
building on which the equipment sits.
Trash and Recycling Enclosure
A trash and recycling enclosure is proposed northeast of the building. The enclosure must
be constructed of materials that match the building, and be enclosed on all four sides with
a door.
Playground Equipment in Drainage\Utility Easement
Playground equipment and a sidewalk are shown south of the building within a drainage
and utility easement. The equipment is very close to an existing 18" storm sewer pipe.
Use of the easement would be restricted as follows:
I
I
1) Permanent structures with foundations and sidewalks are prohibited within the
drainage and utility easements.
2) Portable structures and a sand lot would be allowed.
3) Cyclone\chain link fences with removable sections would be allowed at the
perimeter of the property, upon agreement to hold the city harmless for removal of
sections if maintenance of the pipe is warranted.
Landscape Plan
The Landscape Plan provides for a variety of tree and shrub plantings along the building,
roadways and rear of the lot. The following additions are needed:
1) All landscaping and plantings shall be irrigated.
2) All trees and shrub plantings must be installed outside the site visibility
triangle of Westview drive, as indicated on the Landscape Plan.
Lighting Plan
A photometric lighting plan has been submitted. The proposed foot-candle illumination is
acceptable.
Portfolio Design (Stepping Stone Child Development) Site Plan Review #2004-41
City Council Memo - August 16, 2004
Page 5
Signage
Signage has not been indicated on the site plan and will be administratively permitted
under a separate sign permit application. Although sign permit review will take place after
site plan approval, the following regulations are applicable: The monument sign is limited
to 50 square feet in size and must be no greater than 6 feet high. Building signage is
limited to 5 percent of the elevation or 40 square feet (whichever is greater). Directional
signs are allowed up to 4 feet in height and 2 square feet in size.
Fencing and Walls
Fencing is proposed to enclose the playground areas. A black coated vinyl chain link
fence, five feet in height is proposed. The Westview Drive retaining wall would be
extended further south. The wall is acceptable with the following condition:
1) All retaining wall materials must match existing retaining wall materials of Westview
Commons.
Grading and Utility Plans
Preliminary Grading and Utility Plans have been submitted for cursory review. The
applicant must obtain formal approval of the Grading and Utility Plans by the Public Works
Director as a condition for approva,L' ~
I
HASTINGS CITY COUNCIL
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HASTINGS
APPROVING THE SITE PLAN OF PORTFOLIO DESIGN TO CONSTRUCT
STEPPING STONE CHILD DEVELOPMENT CENTER AT WESTVIEW DRIVE AND
SOUTH FRONTAGE ROAD.
Council member
moved its adoption:
introduced the following Resolution and
WHEREAS, Portfolio Design l)aJ petitioned for approval to construct Stepping Stone Child
Development Center to be located at the northwest comer of Westview Drive and South Frontage
Road, legally described as Lot 2, Block 1, WESTVIEW COMMONS, Dakota County, Minnesota;
and
WHEREAS, on August 9, 2004, review was conducted before the Planning Commission
of the City of Hastings, as required by state law, city charter and city ordinance; and
WHEREAS, The Planning Commission of the City of Hastings recommended approval
of the Site Plan subject to the conditions of this resolution.
NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF HASTINGS AS FOLLOWS:
That the City Council hereby approves the site plan request of Portfolio Design as presented to
the City Council subject to the following conditions:
1) The site plan shall be modified to include a choke point and designated crossing area at the
doorway of the day care center in order to discourage through traffic and better identify crossing
areas.
2) A portion of the proposed parking must be designated as proof of parking for future construction
if the need is warranted.
3) Any rooftop equipment must be completely screened from the front elevation, any part of the
roof top equipment that is visible from any other elevation must be painted to match the building
on which the equipment sits.
4) The waste enclosure must be constructed of materials that match the building, and be enclosed
on all four sides with a door.
5) Permanent structures with foundations and sidewalks are prohibited within the drainage and
utility easements; only portable structures and a sand lot would be allowed.
6) Cyc1one\chain link fences with removable sections would be allowed at the perimeter of the
property, upon agreement to hold the city harmless for removal of sections if maintenance of the
pipe is warranted.
7) All landscaping and plantings shall be irrigated.
8) All trees and shrub plantings must be installed outside the site visibility triangle of Westview
drive, as indicated on the Landscape ~lan.
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9) All retaining wall materials must match existing retaining wall materials of Westview Commons.
10) An escrow account must be established to ensure completion of outstanding site improvements,
including landscaping prior to certificate of occupancy.
11) All parking and drive aisle areas shall be constructed to City standards including bituminous
surfacing and concrete curb and gutter.
12) All disturbed areas on this property shall be stabilized with rooting vegetative cover to eliminate
erosion problems.
13) The disturbed areas of the site shall be maintained to the requirements of the City's property
maintenance ordinance.
14) Final approval of the development grading and utility plans by the City of Hastings. The
applicant shall be liable for any costs involved in consultant review of the plans.
15) Monument signs shall be architecturally consistent with the buildings on site and incorporate
similar materials into their construction.
16) Lighting must incorporate cut-off shields and be directed onto parking lot areas.
17) Submission of an electronic copy of all plan sets (TIP, PDF, or similar format) prior to issuance
of certificate of occupancy.
18) Approval is subject to a one year Sunset Clause; if significant progress is not made towards
construction of the proposal within one year of City Council approval, the approval is null and
void.
Council member
vote adopted by _ present.
moved a second to this resolution and upon being put to a
Ayes: _
Nays: _
Absent:
ATTEST:
~chaeID. VVerner,~ayor
~elanie ~esko Lee
Administrative Assistant/City Clerk
I HEREBY CERTIFY that the above is atrue and correct copy of resolution presented to and
~
adopted by the City of Hastings, Coun~y of Dakota, ~innesota, on the 16th day of August, 2004,
as disclosed by the records of the City 'of Hastings on file and of record in the office.
> Melanie Mesko Lee
Administrative Assistant/City Clerk
( SEAL)
This instrument drafted by:
City of Hastings (JWH)
10 14th St. East
Hastings, ~ 55033
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Goldrodge Group - S&C Bank Site Plan
City Council Memo - August 16, 2004
Page 1
Memo
To:
From:
Date:
Subject:
Mayor Werner and City Council
Kris Jenson, Associate Planner
August 16,2004
Goldridge Group - Site Plan #2004-42 - S&C Bank - 17xx N. Frontage
Rd.
REQUEST
Brad Coats of the Goldridge Group seeks site plan approval for development of 1.06 acres
to construct a 5,000 sJ. bank and tenant space on Lot 1, Block 1, Dakota Summit 2nd
Addition, located between Highway 55 and North Frontage Rd, west of General Sieben Dr.
RECOMMENDATION ,
?
The Planning Commission review~d this item at the August 9 meeting. There was some
initial discussion regarding moving the drive-thru to the east side of the building; however
Staff and the applicant felt that would create problems with traffic conflicts between the
.drive-thru and the parking areas. The Planning Commission did unanimously recommend
'. approval of the site plan as presented on a 4-0 vote.
Staff recommends approval of the site plan with the conditions listed in the attached
resolution.
BACKGROUND INFORMATION
Comprehensive Plan Classification
The proposal is consistent with the Comprehensive Plan. The property is guided C -
Commercial.
Zoning Classification
The Plan is consistent with the Zoning Ordinance. The property is zoned C-4 - Regional
Shopping Center. Retail, service, and office uses are identified as "Permitted Uses" in the
C-4 Zoning District.
Goldrodge Group - S&C Bank Site Plan
City Council Memo - August 16, 2004
Page 2
Adjacent Zoning and land Use
The following land uses abut the property:
Direction Existina Use
North North Frontage Road
Murphy USA C-4 - Reg. Shopping
Vacant C-4 - Reg. Shopping
Approved for Dakota Summit Strip Center
Highway 55
Panera Bread
North Frontage Road
Agriculture
Existing Condition
The existing site is vacant and treeless with little topographical relief.
Proposed Condition
Construct a bank with drive-thru with a small lease space for another office/retail use.
Zonina
Comp Plan
East
C - Commercial
C - Commercial
South
C-4 - Reg. Shopping
C - Commercial
West
Marshan Township
SITE PLAN REVIEW
/'
I
Pedestrian Access and Circulation
Pedestrian access and circulation is acceptable. A sidewalk presently exists along the
south side of North Frontage Road. The plan includes a sidewalk connection from North
Frontage Road to the building.
Proposed Building Setbacks
Building setbacks in the C-4 District are not prescribed and are determined at Site Plan.
Proposed building setbacks are acceptable, and consistent with other buildings along
Highway 55. The building is setback 55 feet from Highway 55,53 feet from North Frontage
Road (to the west) and 51.6 feet from North Frontage Road (to the north).
Drive.Thru
A drive-thru has been identified on the west side of the building. There are three drive-thru
lanes on the west side of the building, as well as a pass thru lane to by pass the drive thru
area if needed. On the west side of the building, there is space for nine cars to queue -
three in each of the three lanes, including the vehicles at the service windows.
Parking
Parking for the overall development was reviewed at the time of the strip center's review.
The parking need was met onsite with the presumption that the bank site currently under
review would be a restaurant needing 33 spaces. The bank site requires 20 spaces
Goldrodge Group - S&C Bank Site Plan
City Council Memo - August 16. 2004
Page 3
(presuming that the tenant area will rent as retail and thus require the more intensive 1 :200
parking ratio). The parking calculations are shown below.
Parking is acceptable and provided as follows:
Use Parking Calculation Required
Spaces
Restaurant - East End = 69 seats 1:3 seats 23
(no intoxicatinq liquor)
Bank space - 3700 s.f. 1 :300 s. f. 13
Tenant space - 1300 sJ. 1 :200 s. f. 7
General Retail = 11,044 s.f. 1 :200 s.f. 55
TOTAL SPACES NEEDED 98
TOTAL SPACES PROVIDED . 111
Off Street Loading
Off Street Loading is acceptable, and provided at the northwest corner of the lot, within the
drive-thru area. Mr. Coats will be submitting revised site plans which will indicate the
location of this loading area.
./
Waste Refuse Facilities [
Waste refuse facilities are included on the north side of the property. Landscaping has
been incorporated to screen the facilities. The waste refuse facilities are acceptable,
. ,subject to the following:
1) All waste refuse facilities must be enclosed on all four sides and be architecturally
compatible with the retail center.
Landscape Plan
The Landscape plan is acceptable and includes a variety of shade tree and shrub plantings
along the perimeter and interior of the site.
Fencing and Walls
No fencing or walls are included on the site plan. Any fencing or walls must be
architecturally compatible with the retail center, subject to approval by the Planning
Director.
Architectural Elevations
Architectural elevations are consistent with the newly adopted Architectural Appearance
Standards. All building elevations exceed the 65 percent requirement for Class I and II
materials for a retail building. Exterior building materials primarily consist of brick, EIFS and
glass. EIFS (synthetic stucco) is used along the top half of the building. The south and east
elevations include vertical brick areas to break up the horizontal faCfade of the building.
Staff met with the applicant and he has agreed to add a vertical element to the west side of
Goldrodge Group - S&C Bank Site Plan
City Council Memo - August 16, 2004
Page 4
the building where the drive-thru canopy is. A copy of the revised west elevation is included
with this memo. The block at the base of the building, the brick color, and the EIFS color
are all the same as what was approved for the Dakota Summit strip center to east of this
site, and will provide a unified look to the site.
Photometric Plan
A Photometric Plan for site lighting has been submitted and is acceptable subject to the
following:
1) All proposed lighting fixtures and poles must be compatible with existing lighting in
Dakota Summit.
Grading, Drainage, Erosion Control, and Utility Plan
The City's consultant engineer has reviewed the Grading, Drainage, Erosion Control, and
Utility Plans. Approval of the Site Plan is subject to approval of the Grading, Drainage,
Erosion Control and Utility Plans by the Public Works Director, and reimbursement for any
fees involved in plan review. ~
Minnesota Department of Transportation Review
The plan has been sent to the Minn~sota Department of Transportation (MNDOT) for
review and comment. A condition has been added to satisfy any MNDOT requirements.
I
Signage
All signage will be reviewed as a separate administrative Sign Permit. Future signage will
.be regulated as a C-4 use, including the following:
1) Two monument signs are allowed for Dakota Summit 2nd Addition including a
"Primary Sign" no larger than 100 square feet and up to 20 feet in height (with the
name of the development and up to four tenants), and a "secondary sign" no larger
than 50 square feet and 6 feet in height.
2) Building signage is limited to five percent of the building fa9ade or 40 square feet,
whichever is greater.
3) Directional signs are limited to four feet in height and two square feet in size.
ATTACHMENTS
. Location Map
. Building Elevations
. Site Plan
. Application
HASTINGS CITY COUNCil
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCil OF THE CITY OF HASTINGS APPROVING
THE SITE PLAN OF GOlDRIDGE GROUP TO CONSTRUCT S & C BANK AT
HIGHWAY 55 AND NORTH FRONTAGE ROAD.
Council member
and moved its adoption:
introduced the following Resolution
WHEREAS, Goldridge Group has petitioned for approval to construct S & C
Bank to be located at the southeast corner of Highway 55 and North Frontage Road,
legally described as Lot 1, Block 1, DAKOTA SUMMIT 2ND ADDITION, Dakota County,
Minnesota; and
WHEREAS, on August 9, 2004, review was conducted before the Planning
Commission of the City of Hastings, as required by state law, city charter and city
ordinance; and
WHEREAS, The Planning Commission of the City of Hastings recommended
approval of the Site Plan subject to the conditions of this resolution.
NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCil OF THE CITY
OF HASTINGS AS FOllOWS:
That the City Council hereby approves the site plan request of the Goldridge Group as
presented to the City Council subject to the following conditions:
1) The drive-thru lane must be striped with the ability to accommodate 9 stacked
vehicles in three lanes from the bank drive-thru window.
2) All waste refuse facilities must be enclosed on all four sides and be
architecturally compatible with the retail center.
3) Any fencing or walls must be architecturally compatible with the retail center,
subject to approval by the Planning Director.
4) All proposed lighting fixtures and poles must be compatible with existing lighting
in Dakota Summit.
5) All rooftop equipment shall be screened by a parapet wall from areas facing
public right-of-ways. Any part of the roof top equipment that is visible from any
other elevation must be painted to match the building on which the equipment
sits.
6) Approval of the Site Plan is subject to approval of the Grading, Drainage, Erosion
Control and Utility Plans by the Public Works Director, and reimbursement for
any fees involved in plan review.
7) Submission of an electronic copy of all plan sets (TIF, PDF, or similar format)
prior to Certificate of Occupancy.
8) Any uncompleted site work (including landscaping) must be escrowed for prior to
issuance of a certificate of occupancy.
9) All disturbed areas on this property shall be stabilized with rooting vegetative
cover to eliminate erosion problems. Disturbed areas of the site shall be
maintained to the requirements of the City's property maintenance ordinance.
10) All landscaping and plantings shall be irrigated.
11) All parking and drive aisle areas shall be constructed to City standards including
bituminous surfacing and cOl'}crete curb and gutter.
,.
12)Monument signs shall be afchitecturally consistent with the buildings on site and
incorporate similar materials into their construction.
13)Approval is subject to a one year Sunset Clause; if significant progress is not
made towards construction of the proposal within one year of City Council
approval, the approval is null and void.
Council member
being put to a vote adopted by
moved a second to this resolution and upon
present.
Ayes: _
Nays:
Absent:
ATTEST:
Michael D. Werner, Mayor
Melanie Mesko Lee
Administrative Assistant/City Clerk
I HEREBY CERTIFY that the above is a true and correct copy of resolution presented to
and adopted by the City of Hastings, County of Dakota, Minnesota, on the 16th day of
August, 2004, as disclosed by the records of the City of Hastings on file and of record in
the office.
Melanie Mesko Lee
Administrative Assistant/City Clerk
(SEAL)
This instrument drafted by:
City of Hastings (JWH)
101 4th St. East
Hastings, MN 55033
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LAND USE APPLICATION
CITY OF HASTINGS. PLANNING DEPARTMENT
101 4th Street East, Hastings, MN 55033 Phone: 651.480.2350 Fax: 651.437.7082
Address of Property: 11.0~- l1€>1- N, Yvon tw"~ \26l "
Legal Description of Property: _1A)t- J I r;J1 Dc"lv 1- I l)GUi..bW Stlm \W- 2J!!- FtticiJlo-n
Applicant: G (J / . Owner (If diffe!e~t from Applicant):
Name C:1..y.')I~rt) (,.L '-"rou~ ~(1A'O CD~1S Name S ~e_ GAl\) 1::.
Address 90~ 1 \'\f\\\~~ /1\), '* ~Ob Address S')c),'r yY)C1r..v~iU()' OD~f ,1u~
~'141'>1olTl~ .-, S5ylr d;,J" f.q}l.}; HI!)I'7...v SSDB2
Phone '}\.i:J:'J, 55',/,qYL}S Phone 'oSI.LjJD,951 e
Fax ,)lP3, ~ I I SLJ Q Fax
Email~a>\.. lrcc~TS@3oL.l-~{I,d..3E:P1/11'LDf)'\ Email
Description of Request (include site plan, survey, and/or plat if applicable):
I\JE\u gAit) J:::. '6~ l1..de-H
Check applicable box(es):
Note: All fees and escrow amounts due at time of application.
$600
$500
$500
$500
$250
$500 plus legal expenses
$500 plus $1000 escrow
$500 plus escrow:
- Under 10 acres: $3000 ($500 Planning + $2500 Engineering)
- Over 10 acres: $6000 ($1000 Planning + $5000 Engineering)
Site Plan ...$500 plus esr.rQ!Ol:
* - 0 - 5,000 s.f.: $1500 (Engineering)
~ - 5,000 - 10,000 s.f.: $2500 ($500 Planning + $2000 Engineering)
- 10,000 - 50,000 s.f.: $3250 ($750 Planning + $2500 Engineering)
- 50,000 s.f. +: $4000 ($1000 Planning + $3000 Engineering)
Final Plat
Minor Sub.
Rezone
Spec. Use
Variance
Annexation
EAW
Prelim Plat
K
TOTAL:
~
..'
Administrative Lot Split
Camp Plan Amendment
House Move
Lot Line Adjustment
Vacate ROW/Easement
$50
$500
$500
$50
$400
Applicant Name and Title - Please Print
~r^ () Qg,~1s /~,-~'\). s?1~I'2,.) ("Io\"O j7.~)')6"'L ~~ O'\j Q
Official Use Only
File # '1 D'(jL\.....L\v Rec'd By: Ye Date Rec'd +/10' 04-
Fee Paid ~:z.00D- -::1{/loReceipt # App. Complete
'* s(1O .-
2/5": /J
4/23/2003
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VIII-B-6
Memo
To:
Mayor Werner and City Council
From:
John Hinzman, Planning Director
Date:
August 10, 2004
Subject:
Second Reading Continued - Zoning Ordinance Amendment #2004-02
- Amend Section 10.12, Subd. 2d - Home Occupation Regulations.
REQUEST
The City Council is asked to hold a public hearing to consider adoption of the attached
amendment to Section 10.12, Subd. 2d of the Zoning Ordinance - Home Occupation
Regulations.
First Reading of the Ordinance was considered at the April 19, 2004 Meeting.
I
A public hearing was held at the M~y 3, 2004 meeting, and the item was sent to Planning
Committee for review due to c6ncerns over the elimination of specific maximum
percentage for allowable home occupations, parking, and traffic. A Planning Committee
meeting was held on July 12, 2004 to discuss the issues.
There is a provision of the ordinance that states that, "Exterior alterations or modifications
that change the residential character or appearance of the dwelling, any accessory
buildings, or the property itself for the purpose of a home occupation shall be prohibited."
Staff feels that this statement will serve as the guidepost for home occupations and their
compatibility with the neighborhood, and the rest of the regulations are about maintaining
that residential appearance.
OBJECTIVES
1) Create a two tier system of home occupations. Tier 1 would be invisible to the
neighborhood, and unlicensed. Tier 2 would be more visible and require a license.
2) Require public notification and Council approval of all Tier 2 applications.
3) Review existing standards for compatibility to neighborhoods.
RECOMMENDATION
The Planning Commission voted 5-2 (Truax and Twedt dissenting) to recommend approval
of the attached amendment at the April 12, 2004 meeting. Those voting no shared
concerns over elimination of a specific maximum percentage for allowable home
occupations. Please see the attached minutes for further information.
ATTACHMENTS
· Proposed Ordinance
· Existing Home Occupation Ordinance
. Planning Commission Minutes - April 12, 2004
. Planning Commission Minutes - March 22, 2004
. Planning Commission Minutes - January 26, 2004
BACKGROUND
January 26, 2004 - Planning Commission Public Hearing
All current home occupation holders notified. During the public hearing the following
comments were received:
· Why the need for the change?
· Treatment of home occupations operating in garages.
. Consider larger sign requirements for home occupations.
· How is "acceptable neighborhood traffic" measured.
· Lan~uage should be reviewed by t~e City Attorney.
· Restrictions of large truck delive~ies.
. Stronger regulations and notification of neighbors needed.
The Planning Commission discussed changes and tabled action to allow for amendments.
March 22, 2004 - Planning Commission Public Hearing
All current home occupation holders were again notified. During the public hearing the
following comments were received:
· How would complaints be handled?
· How would Type I and II home occupations be determined?
· How could a denied license be reheard?
· How would renewals be handled?
. How would vested rights in operating an occupation be determined?
April 12, 2004 - Planning Commission Meeting
Planning Commission reviewed the draft, making only minor changes. Commissioners
discussed in detail whether to set a specific maximum percentage for operation of an
occupation in a home. The majority of Commissioners agreed determining the percentage
use would be difficult and perhaps arbitrary, and supported stronger language in the
purpose statement to clarify a home occupation must be an incidental use.
ORDINANCE NO.
, SECOND SERIES
AN ORDINANCE OF THE CITY OF HASTINGS, MINNESOTA AMENDING CHAPTER
10, SECTION 10.12, SUBD. 2D OF THE HASTINGS CITY CODE PERTAINING TO:
HOME OCCUPATION REGULATIONS
BE IT ORDAINED by the City Coun~cil of the City of Hastings as follows:
SEC. 10.12, Subd. 2d of the Hastings City code is hereby deleted and replaced as follows:
..
SUBD. 2d Home Occupations pursuant to the following standards:
1. Purpose. The purpose of this section is to provide a means, through the
establishment of specific standards and procedures, by which home
occupations can be conducted in residential neighborhoods. This section
recognizes that home occupations that are clearly incidental and subordinate
to the primary residential use of a structure may be conducted so long as
they do not negatively affect the residential character, health, safety, or
general welfare of the surrounding neighborhood. In addition, this section is
intended to provide a mechanism enabling a distinction between permitted
home occupations and conditional or customarily "more sensitive" home
occupations, so that permitted home occupations may be allowed through an
administrative process rather than a quasijudicial hearing process.
2. General Regulations:
a. Exterior alterations or modifications that change the residential
character or appearance of the dwelling, any accessory buildings, or
the property itself for the purpose of a home occupation shall be
prohibited.
b. Exterior display or storage of equipment or materials related to the
home occupation is prohibited. No article for sale shall be visible from
the street. .
c. There shall be no indication of offensive noise, vibration, smoke dust,
odors, heat, or glare at or beyond the property line.
d. The home occupation shall be conducted indoors and shall be clearly
incidental and subordinate to its use for residential purposes by its
occupants.
e. The use shall not generate sewage of a nature or rate greater than
normally associated with a residential occupancy nor shall it generate
hazardous waste or solid wastes at a rate greater than that normally
associated with residential occupancy.
f. No home occupation shall be allowed which jeopardizes the health
and safety of city residents.
g. Shipment and delivery of products, merchandise, or supplies shall be
limited to between 8:00 am and 6:00 pm.
h. No home occupation causing additional parking or traffic than would
be normally expected in a residential neighborhood shall be
conducted between the hours of eight o'clock (8:00) P.M and seven
o'clock (7:00) A.M.
i. Only articles or services made or originating on the premises shall be
sold to customers on-site, unless such articles are incidental to a
permitted home occupation.
j. Only one (1) v~hicle and one (1) trailer specifically used for a home
occupation are permitted to be parked at the residence licensed for a
home occupation. The parking of these vehicles must be off-street
and in compliance with the Parking Regulations of the City Code.
k. Signage may C9rTsist of not more than one single faced unlighted wall
sign per home: with a maximum area of two (2) square feet.
3. Type I - Non-Licensed home occupations may be allowed without a license
if in compliance with the following regulations:
a. Compliance with General Regulations listed in Subd. 2
b. Persons engaged in operation of the home occupation are limited to
only those members of the family residing on the premises.
c. Traffic generated by such a permitted home occupation shall not
exceed one vehicle at a time.
The Type I Non-Licensed home occupation shall remain in effect provided it
meets the requirements of this subdivision. It shall be a misdemeanor to
operate a Type I home occupation in violation of this subdivision. Each day
a violation occurs is a separate offense and may be punished as a separate
misdemeanor.
4. Type II - Licensed home occupations require a license to be granted by the
City Council. Type II - Licensed home occupations must comply with the
following conditions:
a. The Type II - Licensed home occupation fee shall be set by
resolution of the City Council.
b. The resident of the home must be chiefly involved in conducting the
home occupation. Persons not residing in the home may be employed
in the home occupation upon approval by the City Council
c. No traffic shall be generated by such home occupation in greater
volumes than would normally be expected in a residential
neighborhood. Any need for parking generated by the conduct of the
home occupation shall be met off of the street in accordance with
Parking Regulations of the City Code.
e. Accessory structures and garages may be used in the operation of a
home occupation upon approval by the City Council and
determination that its use will not negatively affect the ability to store
equipment and vehicles.
f. The process for Council review of Type II home occupations requires
the following:
1 . Notification of all property owners within 350' of proposed
home occupation at least 10 days prior to the Planning
Commission meeting at which home occupation is to be
reviewed. The notice must provide date of consideration before
the Planning Commission and indicate that parties may be
heard to consider the application. Failure of a property owner
to receiv~ said notice shall not invalidate any such proceedings
as set forth within this Code.
2. A fire safety inspection shall be required prior to issuance of
any home occupation license in any case where the City
Council ,aHows the home occupation to employ outside
employees. The fire safety inspection shall occur prior to any
license renewal.
g. Transferability. Licenses shall not run with the land and shall not be
transferable.
h. Reconsideration. Whenever an application for a Type II home
occupation license has been considered and denied by the City
Council, a similar application for a license affecting substantially the
same property and use shall not be considered again by the Planning
Commission or City Council for at least six (6) months from the date
of its denial unless a decision to reconsider such matter is made by
not less than six-sevenths (6/7) vote of the full City Council.
i. Renewal of Permits. An applicant shall not have a vested right to a
permit renewal by reason of having obtained a previous permit. The
previous granting or renewal of a permit shall not constitute a
precedent or basis for the renewal of a license.
j. Inspection. The City hereby reserves the right upon issuing any home
occupation license to inspect the premises in which the occupation is
being conducted to ensure compliance with the provisions of this
Chapter or any conditions additionally imposed. The City shall only
have the right of inspection in cases which the resolution of the
potential violation cannot be determined from outside the bounds of
the property:.
k. The license year shall run from January 1 to December 31st. The
application fee and license fee shall be established by resolution of
the City Council.
I. It shall be a misdemeanor to operate a Type II home occupation in
violation ofthis subdivision. Each day a violation occurs is a separate
offense and may be punished as a separate misdemeanor.
The Type II Licensed home occupation shall remain in effect during the
license year so long as it is operated in compliance with the provisions of this
subdivision. The City Council may revoke the Type II license of any individual
that violated the provisions of this Subdivision. Before any Type II license is
revoked the holder of the license will be given a hearing before the City
Council, which hearing will be preceded by 10 days mailed notice outlining
the basis for the revocation of the license. At the hearing the holder of the
license will be given an opportunity to address the council regarding the
alleged violations.
5. Home Day Care Centers are permitted without a license, per the
requirements of Dakota/Washington County.
6. All home occupations in existence on the effective date of this ordinance
shall comply with all provisions of this ordinance within 180 days from this
ordinance's effective date. The City Council reserves all rights to modify this
ordinance in the future as it may deem appropriate. No home occupation
operator, whether Type I or Type II, shall acquire any vested rights to
continue operation ~r\der any ordinance provision that has been
subsequently amended.
7. Violation is a Misdemeanor. It shall be a misdemeanor for anyone to
violate a provision of this Subdivision. Each day a violation occurs is a
separate offense and may be punished as a separate misdemeanor.
Violation is a Misdemeanor
Every person who violates a section, subdivision, paragraph or provision ofthis Ordinance
when they perform an act thereby prohibited or declared unlawful, or fails to act when such
failure is thereby prohibited or declared unlawful, and upon conviction thereof shall be
punished as for a misdemeanor.
ALL OTHER SECTIONS SHALL REMAIN UNCHANGED
ADOPTED by the Hastings City Council on this
day of
2004.
Michael D. Werner, Mayor
ATTEST:
Melanie Mesko Lee, Administrative Assistant! City Clerk
I HEREBY CERTIFY that the above is a true and correct copy of an ordinance presented to
and adopted by the City of Hastings, County of Dakota, Minnesota, on the of
, 2004, as disclosed by the records of the City of Hastings on file and of
record in the office.
Melanie Mesko Lee, Administrative Assistant! City Clerk
This instrument drafted by:
City of Hastings (JWH)
101 4th St. E
Hastings, MN 55033
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(SEAL)
EXIS+I~3
5-fol1dCl/d>
Home Occupations Standards:
1. All home occupations shall require a license. Such licenses shall be for one year period July 1 of the year to June 30
of the following year.
2. The annual license fee shall be established by resolution of the City Council.
3. The location, characteristics, etc. of the home occupation shall comply. with all other City Codes. No home
occupation license shall be initially issued, or shall an existing home occupation license transfer to a separate dwelling
unit, until such home occupation is reviewed by the Community Development Director. The Community Development
Director may require review by the Planning Commission and City Council.
4. The conduct of the home occupation does not result in any alteration to the exterior of the residence or provide,
except for signage, other visible evidence of the conduct of the home occupation. No article for sale shall be visible
ITom any street.
'.
5. Signage may consist of not more than on~ single faced unlighted wall sign per home with a maximum area of two
square feet.
6. The conduct of the home occupation shall not generate noise, glare, vibrations, fumes, odors or electrical
interference detectable to normal senses outside of the dwelling unit. In the case of electrical interference, no
equipment or process shall be used which creates visual or audible interference in any radio or television.
7. The home occupation shall be conducted within the dwelling unit and shall be clearly incidental and subordinate to
its use for residential purposes by its occupant~. ~
"
8. Not more than 25% of the floor area of}hb dwelling unit, including the basement but not including an attached
garage, may be used in the conduct of the home occupation.
9. No accessory structure, including attached or detached garages, may be used for the operation, displaying goods, or
th~ storage of materials related to the home occupation.
10. No outdoor display of goods or outdoor storage of equipment or materials related to the home occupation is
permitted.
11. No person other than members of the f~ly residing on the premises shall be ~ngaged in such home occupation.
12. Not more than two home occupations shall be permitted to operate within a dwelling unit provided that the
combined affect of the hQme occupations do not exceed the standards 'in this Subdivision.
13. Only articles or services made or originating on the premises shall be sold on the premi'Ses unless such articles are
incidental to a permitted home occupation.
14. No traffic shall be generated by such home occupation in greater volumes than would normally be expected in a
residential neighborhood. The home occupation shall not increase parking requirements by more than four additional
parking spaces at any given time in addition to the parking spaces required by the occupants. Any need for parking
generated by the conduct of the home occupation shall b~ met off of the street.
15. The use shall not generate sewage of a nature or rate greater than. normally associated with a residential occupancy
,
nor shall it generate hazardous waste or solid wastes at a rate greater than that normally associated with residential
occupancy.
16. No home occupation shall be allowed which jeopardizes the health and safety of city residents.
17. The Fire Marshall may conduct a fire safety inspection of the space proposed to be use, home occupation.
Occupancy shan meet all applicable fire codes prior to opening for business well as thereafter.
Afr/I /:1.( ;)()()-f
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PC- ;1Il ( l1uk0
7. City of Hastings - Zoning Ordinance Amendment #2004-02 - Amend
Section 10.12, Subd. 2d - Home Occupation Regulations.
Planning Director Hinzman presented a brief summary on the revisions for the zoning
ordinance amendment on Home Occupation Regulations.
Commissioner Twedt asked if the ordinance did not regulate interior floor percentage
than how would the city be able to regulate home businesses.
Chairperson Greil responded the city would only regulate any exterior use for home
businesses.
Commissioner Alongi suggested the city should not enforce any interior spaces and only
the exterior uses of their homes.
Commissioner Truax commented that the ordinance is trying to separate residential to
commercial use. It is to keep "larger" business in commercial districts and not in
residential neighborhoods. He states that it is not to regulate traffic and parking.
Director Hinzman suggested including additional comments in the purpose section of the
zoning ordinance.
Commissioner Alongi feels that the/city would like to have difficulty determining what
space within the building was used for business versus residence. And that interior
inspection is difficult to enforce.
Commissioner Schmitt asked if it is necessary to regulate percentage on the interior of
homes.
Chairperson Greil asked if this ordinance amendment started with the Photography
Studio and if this affect the existing Studios in the City.
Director Hinzman stated that it does not affect the existing Photography Studios.
Planning Commission Action
Commissioner Schmitt moved and Commissioner Hollenbeck seconded the motion
to approve the Home Occupation Zoning Amendment subject to the following
conditions:
I) Remove section 3c - Not more than 15% of the floor area of the dwelling unit,
including the basement, may be used in the conduct of the home occupation.
2) Remove section 4c - Not more than 25% of the floor area of the dwelling unit,
including the basement, may be used in the conduct of the home occupation.
3) Remove the last sentence in 4g - In no case shall the home occupation occupy
more than 33% of the structure.
4) Add section 2d to the purpose statement - The home occupation shall be
conducted indoors and shall be clearly incidental and subordinate to its use for
residential purposes by its occupants.
Upon vote taken: Ayes: 5, Nays: 2. Motion passed.
'"
HASTINGS PLANNING COMMISSION
March 22, 2004
Regular Meeting
7:00 pm
Vice-Chair Hollenbeck called the meeting to order at 7:03 pm.
1 . Roll Call
Staff Absent:
Alongi, Truax, Hollenbeck, Schmitt,
Mcinnis
Twedt, Greil
Planning Director John Hinzman, Planning
Intern Courtney Wiekert
Associate Planner Kris Jenson
Commissioners Present:
Commissioners Absent:
Staff Present:
2. Approve February March 8, 2004 Planning Commission Meeting
Motion by Commissioner Truax, seconded by Mcinnis to approve the
minutes of the March 8, 2004 Planning Commission as presented by staff.
Motion passed unanimously.
,
,
3. City of Hastings - City Code Amendment #2004-02 - Home
Occupation Ordinance.
Planning Director Hinzman presented a brief background and summarized the
ordinance draft. He stated that the draft was written from comments taken from
the public hearing in January. He also summarized the draft that was written by
the City Attorney.
Vice Chairperson Hollenbeck opened the public hearing at 7:11 pm.
Patrick Moseng, 413 E. 18th Street, asked for clarification on the Type II licensing
regarding the need to notify neighbors if no one is complaining. He also asked to
clarify how they would notify the neighbors, how many they needed to notify and
if one neighbor made a complaint, would they be unable to receive a permit.
Director Hinzman stated that the City would notify the neighbors if a permit was
being requested. He stated that the City would work with the home occupant first
if any complaints were brought to their attention. Complaints would also be
measured by the validity of the comments and that many other factors, such as
the history of the Home Occupation, would weigh the results to determine if the
permit should be revoked or permitted.
Tim Mellesmoen, 827 ih Street West, stated he is currently a Type I license, but
would like to know what terms would change him into a Type II license. He
asked that if he decided to hold a meeting every week, in which a few cars would
be parked in front of his house, would that be a violation to the ordinance.
Commissioner Truax stated the Type I visitor was not clear and that it needed to
be addressed.
Commissioner Mcinnis suggested increasing the traffic generated from 1 car per
day to 2 vehicles per day. It would allow 10 vehicles one day or night per week.
Commissioner Alongi suggested the ordinance should address how many
vehicles are parked in front of house at one time.
Commissioner Schmitt clarified that the Type I license was more invisible to the
neighbors.
Director Hinzman clarified that the traffic for a Type II license was to be no
greater than would normally be ~xpected in a residential neighborhood.
Commission Alongi suggested the Type I and Type II licenses be identified
clearly with signs, traffic and parking regulations.
>>
Mary Anderson, 1501 4th StreefEast, thanked the Commissioners and staff for
revising the ordinance. She believes that the revision is needed since the city is
growing. She also suggested that revisions were made on Type II (4k),
Reconsideration of a denied license. She believed that the section was
restrictive and could put home business out of work. She was also unsure about
the majority vote and believed it could be a long process.
Commissioner Alongi clarified that Director Hinzman does assist those seeking a
Home Occupation Permit, prior to receiving the permit.
Director Hinzman clarified that the city would work with Home Occupiers on the
process and that there is enough opportunity to work on any issues in order to
receive a permit.
Mr. Moseng asked about the process of receiving and renewing of the permits.
Director Hinzman stated renewing the permit would likely not be discussed by the
City Council unless one of the Council members wished for a discussion. He
clarified that the renewal would be brought to a council meeting, but they would
just vote on the renewal.
Mr. Moseng asked about clarifying on the need for a fire inspection.
Director Hinzman stated that the fire inspection was needed to ensure fire safety
and that it was not set to be a fire code inspection. He stated that it would not be
an extensive inspection similar for commercial buildings.
Commissioner Truax added the fire inspection was to ensure the Home
Occupation did not make any major alterations to their home.
Ms. Anderson speaks on behalf of Harvey Jones, who resides on 1311
Southview Drive, explains that he is concerned about the level and extent of
vested rights that an existing home occupation permit holder has, if the ordinance
changes. She also wanted clarification on renewable permits and the
grandfather provisions.
Director Hinzman stated the legalities of the extent of vested rights would need to
be discussed with the city attorney prior to ordinance adoption.
Hearing no further comments, Vice-Chair Hollenbeck closed the hearing at 8:29
pm.
Commissioner Alongi suggested' clarifying the difference between a Type I and
Type II license. He also believed the General Regulations in 2a is obsolete
because of the writing in 2d. He believed that any indoor occupation should not
be enforced by the city. Alongi C!lso wanted clarification on 2j regarding
restricting hours of operation. :"
Commissioner Schmitt suggested clarifying that no traffic is allowed after a
certain hour.
Commissioner Alongi continues with his concerns on the Type II licenses. He
feels that it is difficult to place a specific number or percent on the floor area of
the dwelling unit. He also was concerned with the fire inspection and if the city is
able to provide the service for home occupations and if he believes it is
necessary to inspect inside the home.
Commissioner Truax stated he believes the city should inspect the interior of the
unit for situations that can not be determined from the exterior of the home.
Commissioner Mcinnis suggested the intent was for situations that may deem
necessary .
Commissioner Alongi requested the wording on the ordinance be changed to
allow the city to inspect the interior of the home when necessary.
Director Hinzman suggested the wording on the ordinance be changed to reflect
the reason why and when the city needs to inspect interior of the home.
Commissioner Schmitt requested to vote on each part of the ordinance.
Director Hinzman suggested that the amendment be rewritten and brought back
to Planning Commission with a new draft. He went over his notes with the
Planning Commission to verify each part of the draft to clarify on their comments
for changes.
Planning Commission Action:
Commissioner Truax moved and Commissioner Alongi seconded the
motion to table the home occupation ordinance amendment to allow Staff
time to amend the language in accordance with comments received. The
item will come back to tJ1e Planning Commission for another hearing.
Upon vote taken: Ayes: 5, Nays: O. Motion passed.
4. Other Business
Director Hinzman stated the City Council approved the special use permit on the
Hot Mix Asphalt/Commercial Asphalt and the Shoreland Variance for Larry
Hamman. He also stated the Planning Commission will not meet until April 12th.
The April 12th meeting agenda may include the Culvers site, Riverwood ih
Addition Townhomes, the Downtown master plan and Home Occupation.
'"
Adjournment (
With no further business, the meeting was adjourned at 9:14 p.m.
Respectfully submitted,
Courtney Wiekert
Recording Secretary
HASTINGS PLANNING COMMISSION
January 26, 2004
Regular Meeting
7:00 pm
Vice Chair Hollenbeck called the meeting to order at 7:01 pm.
1. Roll Call
Commissioners Present: Alongi, Hollenbeck, Schmitt, Truax, and Twedt.
Commissioners Absent: Greil
Staff Present: Planning Director John Hinzman, Associate Planner Kris Jenson.
2. Approve January 12, 2004 Planning Commission Minutes
Motion by Commissioner Truax, seconded by Twedt to approve the minutes of the
January 12, 2003 Planning Commission as presented by staff. Motion passed
unanimously.
3. City of Hastings - City Code Amendment #2004-02 - Home Occupation Ordinance.
Planner Jenson presented a brief background and summarized the reasons for amending
the ordinance. >>
/
Vice-Chair Hollenbeck opened the public hearing at 7:03 pm.
Bill Sylvander, 200 6th St W, expressed a number of concerns regarding the proposed new
language. Among these concerns were that the proposed language stated regulations when
the current language is standards, and he questioned if the public hearing could go forward.
Director Hinzman stated that semantics will be reviewed with the City Attorney, but that it did
not invalidate the public hearing.
Mr. Sylvander stated that all of the current regulations are incorporated into the proposed
language, and gave examples where he feels the proposed ordinance is redundant. He
added that stating specific examples in the ordinance is ridiculous and leaves the staff and
the ordinance open to criticism. For example, it states that manufacturing/warehousing
businesses are not permitted, and Mr. Sylvander argued that all businesses are
manufacture and/or warehouse items. He also added that he feels the parking regulations
under the Type I home occupation is unrealistic. He feels that the proposed ordinance is just
a masking of the existing ordinance, and that he's had a home occupation for 24 years, feels
that the existing code has worked just fine, and that the proposed ordinance is not
necessary. He distributed to the Planning Commission the current home occupation
regulations with notations as to where that portion of the current regulation falls into the
proposed regulations (attached).
Harvey Jones, 1131 Southview Drive, speaking on behalf of Mary Anderson, who resides at
1501 4th St E., explained that Ms. Anderson's primary concern is regarding the provision of
not allowing home occupations to operate out of a garage. Ms. Anderson has a 3 stall
garage, part of which was remodeled to allow her to operate her pet grooming business.
Mr. Jones stated that they were also concerned that there is no grandfathering provisions
under the ordinance, and that he isn't sure that the City has the right to change the rules in
2
order to put people out of business. He would like to see a grandfather clause added for
existing businesses.
Director Hinzman stated that past interpretation has been that this use is acceptable.
Dan Rother, 1505 Brooke Court, stated that he understands this language is intended to
keep large retail uses out of neighborhood districts. He suggested larger sign allowances,
perhaps being able to place them in the front yard and to be lit. He also asked what is
considered to be acceptable neighborhood traffic, as he sees that many daycares generate
large amounts of traffic yet are not licensed by this code. He also feels that the existing code
has been working.
Jackie Boler, 402 7'h St W, stated that the City Attorney should be reviewing the language to
ensure proper wording, and asked for a list of all the comments provided thus far.
Rick Hermann, 214 6th St E, expressed concern regarding the provision that prohibits trucks
larger than a single axle to -make deliveries to the home. Stated that his business receives a
delivery 1-2 times per month via semi-trailer. He is a neighbor to Caturia-Schmidt Funeral
Home as well as St. Elizabeth Ann Seton School, which regularly receives deliveries via
semi-trailer.
Mike Dolan, 1221 Southview Drive, stated that he doesn't have a home business, but that
he would like to see enhanced regulations for better enforcement. He has a neighbor that
has regular employee parking, storage of equipment, etc. He added that grandfathering isn't
bad, but it should be acknowledged that businesses do expand and there should be periodic
reviews and neighborhood notification to ensure that businesses are still complying with the
regulations. He feels that existing home occupations may like the existing regulations due to
the lackness within the ordinance. / ~
Hearing no further public commen~, Vice-Chair Hollenbeck closed the hearing at 7:42 pm.
Commissioner Alongi asked about standards versus regulations.
Director Hinzman stated there is no intent, it's simply a matter of semantics.
Commissioner Alongi stated that he takes exception to the accusation that there is ill intent
behind the proposed language changes, and he reviewed the reasons for modifying the
code.
Director Hinzman stated that current language needs to be clarified into more measurable
standards. There is no intent to make criminals out of residents. The City Council has
requested the changes to allow for notification.
Commissioner Alongi stated that he lived near Ms. Anderson and didn't realize that she had
a home occupation. He stated that he understands the reason for limiting larger vehicles in
residential areas - they don't stop as quickly as smaller vehicles and many roads have
weight limits which these semi-trailers may easily exceed.
Mr. Hermann stated that St. Elizabeth Ann Seton School and UBC are regularly serviced by
semi-trailers.
Commissioner Schmitt stated that another reason may be the turning radius need for the
larger vehicles, and semi-trailers not being able to make those turns.
Mr. Hermann suggested that the language be modified to address large vehicles that
impede traffic.
Commissioner Twedt stated that the City doesn't have a home occupation "police" force,
and he suggested perhaps some language that would automatically trigger a review should
a certain number of complaints be received about a specific business.
3
Director Hinzman stated that the application for this license would be reworked to gather a
greater amount of information regarding the business to allow Staff to better judge should a
complaint be received about the validity of such a complaint.
Commissioner Twedt stated he wanted to avoid a situation where one neighbor constantly
complains about another just to cause problems. He also asked about grandfathering
clauses.
Director Hinzman stated that he was checking with the City Attorney on that issue, but
generally any intensification of a use is a violation of the ordinance.
Commissioner Twedt stated that some home occupations may have made significant
investment in the home, business, and/or equipment. Sees Type I & Type II as progression
of businesses.
Mr. Dolan asked if a busine.ss could be sold to someone else who could come in to operate
the business.
Commissioner Twedt stated that currently #11 of the ordinance states that only persons
residing on the premises are permitted to be employed by the home occupation.
Mr. Rother asked how the City differentiated parking of home occupations from that of
regular residential uses.
Commissioner Truax stated that the current ordinance isn't enforceable enough, which is the
reason for the proposed changes. As for the grandfathering, he feels that with an annual
license, the use can only be grandfathered in until the next renewal period, as the license
will expire on a certain date and after that point the license must be renewed. He stated that
he likes the one year 'probationary' 'period, as long as there is notification when the City
Council reviews the item for the 3 year license.
Mr. Sylvander stated that he doesn't feel anyone will fall under the Type I regulations. He
questioned whether a Type IA would be added so that a business could go from invisible, to
visible, to more visible.
Director Hinzman stated that Mr. Sylvander was making interpretations that don't exist.
Vice-Chair Hollenbeck asked what the options were for action.
Director Hinzman stated that the Commission could recommend approval to the City
Council, could recommend denial of the ordinance, or table the item until modifications could
be made prior to bringing it back before the Planning Commission.
Commissioner Alongi asked that issues relating to garage uses and traffic issues be
examined.
Commissioner Twedt asked that when the item was brought back it would be another public
hearing.
Director Hinzman summarized the issues: terms relating to garages, transferability, traffic
levels, trucks in neighborhoods, enforceability, how will it be determined that a home
occupation is exceeding standards, and a way to keep one neighbor from constantly
complaining about another as a way to cause problems for a home occupation.
Vice-Chair Hollenbeck asked about those that are currently not in compliance.
Director Hinzman stated that having a better, more detailed application would aJlow staff to
better make that determination.
Commissioner Schmitt expressed concern about the limitation on the number of business,
simply from a technical standpoint of certain businesses being incorporated, yet still being a
4
very invisible use. He also added that perhaps a business could have 1-2 employees
without violating the intent of the ordinance.
Planning Commission Action:
Commissioner Alongi moved and Commissioner Twedt seconded the motion to table
the home occupation ordinance amendment to allow Staff time to amend the
language in accordance with comments received. The item will come back to the
Planning Commission for another public hearing with notification of all current home
occupation licensees.
Upon vote taken: Ayes: 5, Nays: O. Motion passed.
4. Other Business
Director Hinzman stated that 3 applications had been received for the vacant Planning
Commissioner vacancy. The interviews are planned for prior to the next City Council
meeting.
Director Hinzman also recapped the previous City Council meeting, as well as the Freitag
development proposal. He also reminded Commissioners of the open house for the
Downtown Development on Thursday, January 29th, 2004 at City Hall.
Adjournment
With no further business, the meeting was adjourned at 8:21 p.m.
./
Respectfully submitted,
Kristine Jenson
Recording Secretary
VIII-B-7
Memo
To:
Mayor Werner and City Council
From:
John Hinzman, Planning Director
Date:
August 16, 2004
Subject:
Consider Directing Staff to Consider Changes to New
Development Guest Parking
REQUEST
Councilmember Riveness has submitted the attached letter asking for City Council to
consider directing staff to consider changes to new development guest parking
requirements.
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I
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To Mayor Mike Werner
All City Councilmembers
David Osberg
John Hinzman
08/09/04
NEW DEVELOPMENT GUEST PARKING
As you are well aware over the last few years developers have brought us many new
problems with their projects because the profit motive drives them to utilize every square
inch of space in their designs.
One of these problems has been parking requirements that do not meet today's demands
considering the number of cars and a wide variety of other types of transportation that
homeowners and tenants now own. The Guardian Angels project is a good example and
Carrie Park is another. ,~ ~ ~
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I
....
I would like the City Council to consider directing Staff to devise a formula based on
the number of units in all new multifamily developments that would require
additional parking spots be made available for guests and overnight parking in
conjunction with the 2 parking spots per unit now allowed.
.".>'
This is not a revolutionary idea but it is one that I feel its time has come for Hastings. It
would alleviate some of the future parking problems with the many projects that will be
coming before us and will help to placate the neighbors who often are now the helpless
victims in these situations. This ordinance will enhance the appearance of the
community and add assurance that parking would be adequate upon completion of a
project.
.'
VIII-C-1
Parks and Recreation Department
920 W. 10th Street
Hastings, MN 55033
Phone 651-480-6176 Fax 651-437-7082
ern' OF HASTlN6S
Date:
8/9/04
To:
Honorable City Council Members
From:
Barry Bernstein, Parks and Recreation Director
Subject:
Pioneer Park Redevelopment
Back!!round Information:
The NRRC has proposed the redevelopment of Pioneer Park. The NRRC working with
Hoisington Koegler Group Inc., HY AA and the surrounding neighborhood, the
redevelopment plan was developed. The NRRC desires to have the first phase of this
plan completed by this winter. The ~rst phase of redevelopment includes the installation
of a permanent hockey rink. with lights. The hockey rink. construction and lighting cost
are approximately $40,000. 1(/
.J
Council Action Reouested:
1) After review to accept the plan as presented
2) Not to accept the plan as presented
3) Review alternatives
REF: city counciVmemo of redevelopment Pioneer Park
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VIII-C-2
MEMORANDUM
TO:
FROM:
DATE:
SUBJECT:
Honorable Mayor and City Councilmembers
Dave Osberg, City Administrator
August 12, 2004
High Performance Partnership Project Final Report
Recommended City Council Action
No City Council action is requested at this time, as Staff will simply present a brief report
on this project.
Background
Enclosed is a final report of the High Performance Partnership project, of which the City
of Hastings has participated throughout the last 12 months. The project is a
collaborative effort of the County and Cities in Dakota County. The final report has been
accepted by the City/County Steering Committee that guided the project and was
recently reviewed and endorsed by the Dakota County Board of Commissioners.
The High Performance Partnership project is a study that has explored opportunities for
local governments to partner with each other to improve the quality of services to our
citizens, and to deliver those services more cost-effectively. Throughout the last
several months, the members of We Steering Committee made up of a variety of
elected and appointed officials from Dakota County, and Cities in Dakota County, have
had a significant amount of discussions among themselves, lead by the consulting team
of Craig Rapp and Marc Hugunin. While Dakota County sponsored the effort, the High
Performance Partnership project has truly been a cooperative effort among many of the
Cities in Dakota County, the Dakota County Board and Administrative Staff.
Throughout this process, the Committee, along with the consultants, has completed the
following steps:
a.) Surveyed citizens; City, Township and County Staff, and elected officials.
b.) Conducted a public meeting in an effort to explore citizen attitudes and preferences
concerning local government.
c.) Reviewed best practices of local government and collaboration agreements across
the country.
d.) Facilitated a series of small group discussions on specific opportunities for additional
local government partnerships.
The committee heard from many citizens throughout our Cities and throughout Dakota
County, and it is their expectation that cooperation and partnership opportunities will
continue, and be enhanced further to allow for continued delivery of services in the most
cost effective manner. The City Council is asked to pay particular attention to the six
items proposed for further study and consideration of partnerships and collaboration.
The Steering Committee is going to continue to remain in existence and should any
member of the City Council wish to join me on the Committee, please let me know.
Meetings are typically conducted following the regular meeting of the Mayor-Manager
meetings, on the third Friday of the month, beginning at about 8:30 AM. The next
meeting is Friday September 17, 2004 at 8:30 AM at the Eagan City Hall.
More information and discussion on this project will be forthcoming, and in the
mean~" hO~ld. you ha)/e an. y questions, please do not hesitate to contact me.
~~/~ ~ ,~~
~., //7~<~
David M. Osberg
City Admi~
...
"
~,J.... ~ ~. - :...
High -Performance Partnerships .
Final Report
July 30,2004
',',J'
.,
Submitted by:
Craig Rapp Consulting, Inc.
Pepin Hugunin & Associates
.'."
Dakota County
High Perfonnance Partnerships (HiPP) Project
High Performance Partnerships
Dakota County
Steering Committee
Co-Chairs
Mayor Mary Hamann-Roland, Apple Valley
Dave Osberg, City Administrator, Hastings
Members
Mayor Bill Droste, Rosemount
Mayor Pat Geagan, Eagan
Mayor Elizabeth Kautz, Bumsville
Mayor Molly Park, Sunfish Lake
Commissioner Nancy Schouweiler, Chair, Dakota County Board
Councilmember Wendy Wulff, Lakeville
-'"~"
H
Craig EbelIng, City Manager, Bumsville
Tom Hansen, Deputy City Manager, Bumsville
Tom Hedges, City Administrator, Eagan
Steve King, City Administrator, South St. Paul
Tom Lawell, City Administrator, Apple Valley
Brandt Richardson, County Administrator, Dakota County
Jim Willis, City Administrator, Inver Grove Heights
Project Staff
Jack Ditmore, Director, Operations, Management, and Budget Division,
Dakota County
Sabrina Lau, Management Analyst, Office of Planning, Evaluation, and
Development, Dakota County
Project Consultants
Craig Rapp, Craig Rapp Consulting Inc.
Marc Hugunin, Pepin Hugunin & Associates
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High Perfonnance Partnerships (HiPP) Project
COUNTY
High Performance Partnerships
Executive Summary
The High Performance Partnerships (HiPP) project team identified 20 opportunities with
the potential to enhance service delivery or reduce costs, or both:
Projects Evaluated
· 9~ 1-1 dispatching: Consolidated PSAP
· Building inspections and code enforcement
. Communications: Enhance/expand joint communication efforts, including CATV
· E-Government
. EMS: New model for deployment of EMS resources
· Energy: Joint development and purchasing
. Firefighting: New model for deployment of firefighting resources
· Health care: Joint purchasing of employee health care
. Information technology: Combined operations, training, purchasing
· Juvenile services: One-stop shop
. Law enforcement support/service;center
· Leisure activities: Coordinated ~elivery and scheduling
\
· Police services: New model for deployment of police resources
· Prosecution services: Joint non-felony prosecutions
· Road system: Coordinated planning
. Service centers: Co-location of multiple jurisdictions
. Specialized public works equipment: Sharing by multiple jurisdictions
. Specialized public safety equipment: Sharing by multiple jurisdictions
· Street and road maintenance
· Transit SfTvices: "Coordinated planning and delivery
Evaluation Criteria
Each project was evaluated with a letter grade from A through F, on ten weighted criteria:
A. What is the magnitude of the potential success? (50%)
. Quality of service: How substantial is the anticipated improvement? (17.5% by weight)
. Cost savings: How significant are the expected cost savings? (17.5%)
· Is there any other way to deliver the service? (5%)
. Transferability: How many communities can benefit? (5%)
. Qualitative advantages: Are future "spin-off' benefits anticipated? (5%)
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High Perfonnance Partnerships (HiPP) Project
COUNTY
High Performance Partnerships
Executive Summary (continued)
B. What is the likelihood of achieving success? (50%)
. Short-term manageability: How complex, how costly is the initial effort? (17.5%)
. Long-term manageability: How complex is the ongoing management? (5%)
. Political feasibility and support: What are citizens' preferences? Is the opportunity
consistent with citizens' values? (12.5%)
. Political feasibility and support: Is the opportunity consistent with the values of
elected officials, government employees and civic leaders? (12.5%)
. Measurement: Can the outcomes be accurately measured? (2,5%)
The evaluation models and criteria are described in detail on pages 12-18 of this report.
The "scorecard" is shown on page 18.
Projects Recommended at This Time for Implementation
1. Joint non-felony prosecution se~vices (total score of3.05 on a 4.00 point scale)
Rated "A" for long- and shott-term manageability, public support, measurability
2. Law enforcement supportlsehrice center (3.05)
"A" for cost savings, transferability, spin-offs, officials support, measurability
3. IT operations, training and purchasing (3.00)
"A" for spin-offs, public support
4. Joint purchasing employee health care (2.85)
"A" for transferability, short- and long-term manageability, public support
5. Sharing specialized public safety equipment (2.82)
"A" for cost savings .
6. Centralized PSAP/9-1-1 dispatching (2.80)
"A" for cost savings, transferability, spin-offs, measurability
The six projects that are recommended at this time for implementation are described in
detail on pages 23-37 of this Final Report. The other projects considered are described
on pages 38-52. A table showing the letter grades for a1120 projects on a1110 criteria,
each, as well as the numerical score of all 20 projects, is shown on page 21.
Three additional projects earned numerical scores close to those of the six recommended
projects. They are joint communications including CATV (2.72), joint purchasing of
energy (2.70) and E-government (2.65). Other projects exhibited substantial strengths
but also significant difficulties.
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High Performance Partnerships (HiFP) Project
~
COUNTY
High Performance Partnerships
Executive Summary (continued)
Project Description
Project Charge: The RiPP project was designed to evaluate a very broad range of
potential partnerships, and to identify three to five such opportunities that offered the best
opportunity for success. As such, this project was not charged nor expected to provide a
definitive or fmal analysis -- such as a fiscal or costlbenefit analysis, detailed feasibility
study or an implementation. plan -- of any of the opportunities. A more defmitive
analysis of the recommended options is anticipated as a next step for the recommended
options.
Project Scope: The focus was primarily (though not exclusively) on those services for
which the responsibility and accountability clearly rests with parties to this process -- i.e.,
on public-public partnerships, and on those among and between Dakota County and the
cities and townships located within~the county. Potential partnerships with such
jurisdictions as school districts were not strictly ruled out, however, and the process also
considered opportunities for privatization.
>>
. ,-
Methods: The project used a variety of methods to collect information, conduct
evaluations and reach conclusions:
. Literature review of "best practices" in local government collaboration
. Survey of 300 citizens, local government employees and elected officials
. Facilitated workshops with municipal and county elected officials and senior
administrators
· Public input meeting with an 80+ member citizen panel
. Additional publk feedba~k ITom 60+ pane~ists in moderated focus group discussions
From all of the above sources, a list of20 candidate opportunities for local government
collaboration was developed, as well as the criteria for their evaluation.
. A scorecard was developed, against which the 20 candidates were rated and ranked
The methods of the RiPP process are described in greater detail on pages 7-11 of this
Final Report.
Next Steps: For each ofthe six opportunities for local government collaboration that are
recommended at this time for implementation, a further description of next steps, special
challenges, possible features of the implementation, etc., are described on pages 18-37.
.
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Dakota County
High Perfonnance Partnerships (HiPP) Project
Contents
Executive Summary 3
Introduction 7
Project Description and Purpose 7
Project Scope 8
Methodology 9
Scorecard 9
Recommended Opportunities for Government Collaboration 10
Reporting 10
About This Final Report 10
Partnership Opportunities Considered in This Study 11
Models and Criteria fo.r Evaluation 12
What is the magnitude of the potential success? 12
What is the likelihood of achieving success? 13
Scorecard 17
Evaluation 19
Partnership Opportunities Recommended At This Time for Implementation 22
Joint non-felony prosecution services 23 '
Law enforcement support and service center 26
Information Technology (IT): Combined operations, training, purchasing 29
Joint efforts to manage employee health care costs 32
Specialized public safety equipm~t: Sharing by multiple jurisdictions 34
Centralized PSAP and 9-1-1 dispatching 36
Other Partnership Opportunities Considered in the HiPP Process 39
Building inspections and code enforcement 39
Communications: Enhance/expand joint communication efforts 40
E-Government 41
Emergency Medical Services (EMS): New model for deployment of EMS 43
Energy: Joint development and purchasing 44
Firefighting: New model for deployment of fire personnel 45
Juvenile services: One-stop shop. _' 46
Leisure activities: Coordinated delivery and scheduling 47
Police services: Coordinated deployment to maximize public safety 48
Road system: Coordinated planning and construction of roads 49
Service centers: Co-location of multiple jurisdictions 50
Specialized public works equipment: Sharing by multiple jurisdictions 51
Street and road maintenance 51
Transit services: Coordinated delivery of transit services 53
Barriers to Implementation 54
Appendices to the Final Report (bound separately)
Executive Summary of Best Practices/Literature Review
Community Survey Report
. Local Government Employee Survey Results
. Citizens Survey Results
. Elected Officials Survey Results
Results of Citizen Participation Meeting
Focus Group Report
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Dakota County
High Performance Partnerships (HiPP) Project
Introduction
Project Description and Purpose
Local governments in Dakota County, and throughout the state and the nation, are under
increasing pressure to answer the question of whether programs and services can be
provided in a more effective and/or more efficient manner.
One way in which local governments are already moving to provide services more
efficiently and more effectively is through partnerships with other units of government.
A recent survey by the League of Minnesota Cities identified 1,682 such partnerships
among 280 of its 820 member cities. Local governments in Dakota County, including
both the county itself and fi1.any municipalities, are recognized as leaders in this area. In
preparation for this project, Dakota County developed a list of examples of such
partnerships in the county:
. Dakota County has entered into more than 75 joint powers agreements for the delivery
of services to its citizens.
. The City of Lakeville is engaged in more than 80 collaborative service agreements.
· The City of Burnsville is engageain more than 40 such agreements.
. Smaller communities such as Mendota Heights and Rosemount are party to
approximately 15 joint service agreements.
The demands for greater cost-effe~fiveness, coupled with the many successes already
achieved in the area, have stimulated the appetite of local governments in Dakota County
to identify additional opportunities for collaboration. To this end, the county and many
municipalities have launched the High Performance Partnerships (RiPP) Project.
The wisdom of undertaking this project at this time is borne out in the citizen survey
conducted as a part of this project. Citizens were asked what they regard as the most
. serious issue in their community today, and 28 percent of the issues mentioned were
budget and related issues -- budget cuts, taxes, the difficulty of maintaining quality
services in an environment of declining or slow-growth budgets, and other related issues.
Respondents were then asked if their local unit of government was doing the right
amount of partnering with other local governments to deliver services or should do more,
or less. Fifty-five percent said that their local unit of government should do more, while
only seven percent said that their local government should do less.
Sixty county residents further participated in a series of focus group discussions, and
expressed broad support for local government collaboration to save money, enhance
services, or both.
Results of a survey of employees of municipalities and the county are even more striking.
More than half of the issues that were raised centered on revenue, budget and related
issues. When asked whether their department or area should do more partnering with
other local units of government to deliver services, more than 60 percent agreed. Not a
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Dakota County
High Performance Partnerships (HiPP) Project
single one of 161 respondents said they should do less. This is not surprising, since more
than 80 percent reported that their department or area was already involved in
collaborative service delivery arrangements, and they also reported a high level of
satisfaction with the results of those arrangements.
Project Scope
Based on facilitated discussion with the project steering committee, the project scope was
defined as follows.
. The RiPP project was designed to evaluate a very broad range of potential partnerships,
and to identify three to five such opportunities that offered the best opportunity for
success. As such, this project was not charged nor expected to provide a definitive or
final analysis -- such as a fiscal or costlbenefit analysis, or detailed feasibility study, or an
implementation plan -- of any of the opportunities. A more definitive analysis ofthe
recommended options is anticipated as a next step for any of the recommended options.
. The focus of the project was primarily (though not exclusively) on those services for
which the responsibility and accountability clearly rests with parties to this process. That
is, the primary focus was on public..public partnerships, and on those among and between
Dakota County and the cities and townships located within the county.
Potential partnerships with su~hjurisdictions as school districts were not strictly
ruled out, however. ('
The process also considered opportunities for privatization.
. The parties to this project were open to any of the various types of formal relationships
available to them under Minnesota Statutes.
. A preference was established for addressing issues that the county and/or cities are
already addressing, and for which they have clear ;e:;pbnsibility. Emerging issues, which
the cities and/or county are not already addressing or which cOdld be addrl.ssed at a
higher level of intensity, were not ruled out, however.
. The parties were open to recommendations that entail relationships anywhere on a
continuum from less intensive to more intensive partnerships. A model for describing the
intensity of public service partnerships is presented on page 15 of this report.
. The proj ect identified and recommended services that might be delivered jointly by
several local units of government in a collaborative manner. The recommended services
will serve as models -- that is, they will consist of service models that many ifnot most
units of government in Dakota County might adopt. This project does not suggest or
recommend which specific municipalities should adopt which (or any) of the
recommended service models. These decisions are, of course, the province of each unit
of government to make for their own community.
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Dakota County
High Performance Partnerships (HiPP) Project
Methodology
In the project's first phase, a very wide range of opportunities was identified, and then
reduced to a manageable number -- 20 -- for further evaluation. The HiPP project team
gathered information in four ways in reducing the opportunities to those 20.
. A literature review of "best practices" in local government collaboration encompasses
local, state and federal government reports; and research and reports by foundations,
associations and academic programs. The review was submitted as a separate document,
and the executive summary also is submitted as an Appendix to this Final Report.
. Input was solicited from citizens, and local government employees and elected officials.
through a survey, which was posted on the Dakota County Web site and distributed to
officials and employees in liard copy format. Exactly 300 completed surveys were
collected. The survey report was submitted as an Appendix to this Final Report.
. A series of facilitated workshop/discussions was held with the project steering
committee, consisting of municipal and county elected officials and senior administrators.
Members of the steering committee are listed on the first inside page of this report.
. A public input meeting -- with a citizen panel consisting of more than 80 residents from
throughout Dakota County -- was held on May 6, 2004, at the Rosemount Community
Center Auditorium. A report of the groceedings of this meeting was submitted as an
Appendix to this Final Report. ('
In the second ppase of the project, the 20 candidates were evaluated, and six are
recommended at this time for implementation. The evaluation consisted of two steps:
. Public feedback was received from more than 60 residents of Dakota County in a series
of moderated focus group discussions.
. A scorecard was developed, and e:ach of tr& 20 candidates was rated and ranked using
the scorecard. .. .
Scorecard
The scorecard is built around two major categories of issues or concerns, with five
criteria falling within each ofthese two areas:
. First, what is the magnitude of the potential success, whether anticipated to be in the
form of cost savings, or improved services, or other?
. Second, what is the likelihood of success? What, if any, are the barriers to success, and
how severe are they?
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Dakota County
High Performance Partnerships (HiPP) Project
Each of the ten criteria was assigned a weight ranging ftom 2.5 percent to 17.5 percent of
the total, and each of the 20 opportunities was assigned a letter grade ftom A through F
on each of the criteria. The evaluation criteria and method are described in detail on
pages 12-18, and the scorecard itself is shown on page 18.
Recommended Opportunities for Local Government Collaboration
As a result of the foregoing input and evaluation, six opportunities for local government
collaboration are recommended at this time for implementation. All of the opportunities,
and the rationale for their recommendation, are discussed in detail below. They are:
· Joint non-felony prosecution services
. Joint purchasing of employee health care insurance
. Countywide law enforcement service and support center
· Sharing of public safety equipment
· Centralized PSAP and 9-1-1 dispatching
. Combined operations, training and purchasing of information technology (IT)
Reporting
Reporting has occurred progressively throughout the project, in a series of documents:
. Best PracticesILiterature Review, d~ted March 8, 2004
· Interim Report, dated May 17, 2?04
. Appendices to the Final Report, dated May 17, 2004, and including:
--Survey Report
--Citizen Participation Meeting Report
--Literature Review Executive Summary
· Focus Group Report, dated June 17,2004
· Final Proj ect Report
--Draft Report was dated June 29,2004
--This Final Project Report, dated July 29,2004
About This Final Report
This Final Report has three major purposes:
. Discuss in detail the six opportunities that are recommended at this time for
implementation. It should be noted that participation in any or all such collaborative
efforts by Dakota County or any city or township will be voluntary on their part.
. Identify and discuss (in lesser detail) the 14 other opportunities that were evaluated for
this project, and provide a rationale as to why the opportunities did not rank as highly as
the six that are recommended at this time.
. Describe the methods and criteria used in the evaluation of these 20 opportunities.
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Dakota County
High Perfonnance Partnerships (HiPP) Project
Partnership Opportunities Considered in This Study
· 9-1-1 dispatching: Consolidated PSAP
. Building inspections and code enforcement
. Communications: Enhance/expand joint communication efforts
· E-Govemment
. EMS: New model for deployment of EMS resources
· Energy: Joint development and purchasing
. Firefighting: New model for deploYment of firefighting resources
. Health care costs: Joint purchasing of employee health care
. Information technology: Combined operations, training, purchasing
· Juvenile services: One-stop shop
· Law enforcement support/service center
. Leisure Activities: Coordinated delivery and scheduling
. Police services: New model for deploYment of police resources
. Prosecution services: Joint non-felony prosecutions
· Road system: Coordinated planning
. Service centers: Co-location of multiple jurisdictions
. Specialized public wOFk's equipment: Sharing by multiple
jurisdictions I
. Specialized public safety equipment: Sharing by multiple
jurisdictions
· Street and road maintenance
. Transit services: Coordinated planning and delivery
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Dakota County
High Performance Partnerships (HiPP) Project
Models and Criteria for Evaluation
Our literature review of "best practices" in local government collaboration identified a
surprisingly wide range of approaches, models and criteria for evaluation and
measurement. Workshop and survey results and citizen input was reviewed to detennine
which of these approaches makes the most sense for this project. The following approach
(or model) and criteria are recommended.
The various criteria are defined in two categories.
. What is the nature and the magnitude of the potential success? If cost savings are
anticipated, for example, how significant are they? If the quality of service is expected to
improve, how substantial is. the potential improvement? .
. What is the likelihood of achieving success? Is the project easy to manage, or
difficult? Does the partnership require a large commitment of resources up front? Is the
collaboration likely to have the support of citizens and other stakeholders? How high are
the barriers to success?
What is the magnitude of the potential success?
1. Quality of service. To what degree will the collaboration result in a significant
improvement in the quality and eff~c.iveness of the services provided?
/
(
. Effectiveness: Will the service be more effective? Will it result in better outcomes for
those who receive the service?
. Improve customer service: Will citizens perceive the higher quality of service? Will the
service be more responsive to citizens' needs and expectations?
. Better coordinate service: Will the partners -- whether Dakota County, cities or
townships, or other agencies of state, local and federal government ""- provide a better
coordinated, more seamless service?
. Accessibility of the service: Will the service be more readily and more conveniently
available to those who need it? Is the responsiveness to special or unusual needs
enhanced?
2. Cost of service. To what degree will the partnership result in a positive impact to the
cost of the service?
. Reduce the cost: Will the partners be able to deliver the service at a lower total cost?
What is the magnitude of the potential cost savings?
. Efficiency: Will the partners be able to serve more citizens for the same cost? Will the
cost per customer or transaction be reduced?
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Dakota County
High Performance Partnerships (HiPP) Project
. Do more with less: Will the collaboration allow the partners to continue to provide a
high quality of service despite cuts in funding and/or other resources?
. Reduce risk: Will each of the partners experience a reduction in their exposure to
financial and other risks associated with providing the service?
3. There is no other way to provide the service. An emerging issue -- such as the
manufacture and use of methamphetamine -- may be regional in scope. No one
jurisdiction may have the ability to cope with such as issue. Or, perhaps state or federal
laws mandate a regional or sub-regional approach.
4. Transferability. Do many different local units of government have the opportunity to
benefit from the collaborative service approach?
5. Qualitative advantages. Are there other, "softer" advantages that may result in
additional "harder" advantages later on?
. Gain expertise, understanding: Do the partners have the opportunity to learn new skills
or gain new knowledge about the issue or service in question?
. Build relationships: Will the partners have the opportunity to build relationships that
may help uncover additional opportunities for high performance partnerships?
~
. Innovation: Does the partnership,llave the potential to cultivate a culture of innovation?
I
What is the likelihood of achieving success?
6. Short-term manageability/ease of implementation. How complex is this effort?
How difficult will it be to launch a new, collaborative approach to this service? This
criterion is drawn in part from a typology describing different levels of complexity of
public policy and implementation issues published by the Pew Partnership for Civic
Change. -
Table 1: Three Levels of Com
lementation Issues
. Type I problems are those that have an obvious definition, a clear solution, and the burden of
responsibility lies with one person or a small group.
. Type II problems can usually be defmed with some clarity, but the solution is unclear. They require
traditional leaders and stakeholders to work toward the solution.
. Type III problems are those issues whose defmition and solution are unclear, and they require by
defmition that those affected do the work toward the solution.
From Pew Partnership for Civic Change, Collaborative Leadership
(www .pew -partnership .org! collableadership.html
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Dakota County
High Performance Partnerships (HiPP) Project
Type I, II and III issues present increasing levels of management complexity and
challenges on the following dimensions:
· Resources required: What is the cost in terms of dollars, human resources and time that
are required to manage this project?
· Expertise: Do the potential partners have the experience and expertise to make a new
approach work?
· Leadership: Is the leadership skill and capacity available that is necessary to make this
collaboration work? Who will provide the leadership needed to make this collaboration
work?
· Standards and expectations: Are the standards of service and other expectations of the
potential partners compatible with one another? Is it common that different communities
have different standards and expectations concerning the proposed service? Is that a
problem?
7. Longer-term manageability issues. What, if any, longer-term management issues
are there?
· Timing: How long will it take before the benefits of the collaboration are realized?
~
· Flexibility: How much and how ripid of flexibility is needed in this service area? Does
the collaborative approach allow for enough flexibility in managing the service long-
term? If a community chooses to participate in the proposed collaboration, does it still
have (or does it forego) other options and approaches for the future?
· Accountability and control: Does the proposed collaboration provide for appropriate
control over the delivery of the service? Is accountability for the quality of the service
clear to citizens and to local officials (elected and staff)? Are accountability and control
appropriately aligned?
8. Political feasibility and support -- citizens. What are citizens' preferences? Is there
a reason to believe that citizens will support this particular effort?
9. Political feasibility and support -- government officials and staff. What are the
preferences of local elected officials and employees throughout the ranks of local
government? How much support and/or opposition to a given partnership reasonably
may be foreseen?
Both criteria number 8 and 9 appeal to community values. Each asks, of a different
constituency: Is the proposed collaboration consistent with the values of the community
and of the political and civic leadership?
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Dakota County
High Performance Partnerships (HiPP) Project
· Civic identity: Is this a core function? Is it a part of the civic identity? Is it a source of
community building?
· Control: Is this a core local government service over which municipalities should
. maintain strong control? Does the collaborative approach allow for the maintenance of
sufficient local control of the service?
· Accountability: Is it clear who is accountable for the service in a partnership
arrangement? Is it clear to citizens? Is it clear among elected officials and staff? Or does
a particular collaboration obscure the ultimate accountability in a particular case?
· Innovation: Is this collaboration particularly innovative? How important is it to be
innovative?
· What is the "right" level of government to address this issue? Is this a local issue or
problem or service? Is it regional in scope?
· Intensity of collaboration: What is the level of intensity of collaboration that is required
to make the new service model work? Is the proposed level of intensity feasible? Is it
agreeable to aU ofthe potential partners? This important consideration is raised by a
variety of sources reviewed and cited in the Literature Review, most usefully by Betsy
Hubbard, Making Sense of Public Service Partnerships: Understanding the Why and
How of Interagency Efforts (Humphrey Institute, University of Minnesota, August 1995;
written in fulfillment of an indepe~dent paper requirement for a Master of Arts degree in
Public Affairs). Hubbard's elegant discussion of the levels of collaborative intensity is
summarized in Table 2 on the following page.
10. Measurement. Can the outcomes be accurately measured? How difficult is it to
measure results in this area? Will the participants know whether they have been
successful, or not?
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. I
High Performance Partnerships (HiPP) Project
Dakota County
Sharing Program
Responsibiliti2s
Agencies come together as a new
entity to provide services or
manage a resource.
Reconciling Activities
Agencies adjust or combine
existing programs (on-going) in
order to deliver services more
effectively.
Contributing Resources
Agencies contribute resources to
another agency's project or effort.
Primary goal: Help a worthy
cause
Primary goal: Improve programs
Primary goal: Meet a need that
can only be addressed by working
together
Creating New Systems or
Programs
Agencies work to create and
implement a new model to
deliver services or address a
public problem.
Sharing Resources
Agencies that use the same good
or service agree to share in its
cost.~
Promoting Others
Agencies willingly share
information about the work or
services of others.
Primary goal: Save money
Primary goal: Meet the needs of
a shared constituency
Primary goal: Develop a new
means of responding to public
problems
...
/
I
I
Collective Planning
Agencies develop a collective
vision for the management of a
resource or alleviation of a social
problem.
Producing Joint Projects
Agencies depend (short-term)
upon each other for producing a
specific event or product.
Sharing Information
Agencies share information on a
formal or informal basis.
Primary goal: Improve
performance by keeping informed
Primary goal: Produce an
outcome .that no agency could
achieve on its own
Primary goal: Promot. a
collective vision.
From Betsy Hubbard, Making Sense of Public Service Partnerships: Understanding the
Why and How of Interagency Efforts (Humphrey Institute, University of Minnesota,
August 1995; written in fulfillment of an independent paper requirement for a Master of
Arts degree in Public Affairs)
July 30, 2004
16
Final Report
Dakota County
High Performance Partnerships (HiPP) Project
Scorecard
A scorecard, encompassing the ten criteria, was compiled. (A copy ofthe scorecard is
provided on the following page [page 18]). Each of the ten criteria was assigned a weight
ranging from 2.5 percent to 17.5 percent of the total, as follows:
17.5%
2. Reduced cost of service
17.5%
3. There is no other wa to deliver the service.
5%
4. Transferabilit
5%
,
/
(
17.5%
5%
12.5%
9. Political feasibility and support among elected officials and local 12.5%
overnment staff
10. Measurement 2.5%
· In general or categorical tenns, the weighting consists of results (50 percent),
manageability (25 percent) and political feasibility (25 percent).
· Each opportunity was then evaluated on each of the ten criteria by virtue of a letter
grade from A through F.
· The weights and letter grade for each of the 20 opportunities was then converted to a
numerical score. The letter grade (A through F) was converted to a four-point scale, and
those points were then multiplied by the weight. For example, an "A" (4 points) on a
criterion weighted at 0.175 equals 0.70 rating points.
· The points available for each opportunity, when added together, equa14.00.
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Dakota County
High Performance Partnerships (HiPP) Project
Dakota County High Performance Partnerships
Project Evaluation Scorecard
1. 1m roved ualit of service
Effectiveness 17.5% F D C B A
1m rove customer service
Better coordinate service
Accessibili of service
2. Reduced cost of service
Reduce the direct cost 17.5% F D C B A
Efficienc
Do more with less
Reduce risk
3. There is no other way to deliver the service.
5% F D C B A
4. Transferability
5% F D C B A
? 5% F D C B A
I
5% F D C B A
12.5% F D C B A
9. Political feasibility and support
among elected officials and local government 12.5% F D C B A
staff
10.~easureD1ent
2.5% F D C B A
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Dakota County
High Perfonnance Partnerships (HiPP) Project
Evaluation
As noted above, each of the 20 opportunities was evaluated and assigned a letter grade
(of A through F) against each ofthe ten criteria. Following, first, is a rough interpretation
of the letter grades on each criteria and, secondly, the rating, ranking and scores for each
of the 20 opportunities on page 21. A detailed discussion of the six recommended
opportunities follows beginning on page 23, and a discussion of the other 14
opportunities also follows beginning on page 38. These discussion sections will provide
a fuller rationale for the rating and ranking shown on the next three pages.
Table 4: Evaluation Criteria and Grades
Quality of Service
A = quality may improve significantly
B = quality may improve some
C = maintain existing quality of service
D = reduce the quality in order to save money, or because people don't really care, etc.)
F = reduce the quality significantly
Note that no opportunity was rated as a D or F. Each of the 20 candidate opportunities would at least
maintain current service levels.
Cost Savings
A = save a lot of money
B = save some money
C = maintain current spending, but get more service for the same price)
D = spend more
F = spend a lot more
,
/
(
No opportunity was rated as an F. Fourteen of the 20 opportunities show the potential to reduce costs and
are therefore rated as an A or B.
No Other Way to Deliver the Service
! '
This item was rated as a YeslNo. Four of the 20 opportunities were rated as a Yes or.:.\his dimension.'-
Transferability
A = every community in the county could benefit
B = many communities could benefit
C = some communities could benefit
D = a few communities could benefit
F = very few communities could benefit
Only two of the opportunities were rated as low as a D on this criteria.
Qualitative Advantages
A = lots of/very significant spin-offs -- e.g. centralized 9-1-1 dispatching might lead to new deployment
schemes that could provide better service and/or further lower costs of EMS, fire or police deployment
Final Report
19
July 30, 2004
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, ,
Dakota County
High Performance Partnerships (HiPP) Project
Table 4 continued
Qualitative Advantages continued
B = some spin-offs
C = not clear
D = probably not
F = might even constrain future flexibility in other areas
No opportunities were rated lower than a C on this criteria.
Short-Term Manageability
A = this is easy and not very costly to do
B = somewhat easy and/or costly
C = significant complexity and/or costs (but not both)
D = significant complexity AND-costs
F = extremely complex and or costly
Several opportunities were rated as a D, but none was rated an F.
Longer-Term Manageability
A = easy to manage longer-term and local,governments retain flexibility
B = easy to manage longer-term OR local governments retain flexibility
C = some management complexity OR local governments lose some flexibility
C = some management complexity and local governments lose some flexibility
F = significant management complexity and local governments lose much flexibility
,
None of the opportunities was rated lowe( than C.
Political Feasibility
Support for the opportunity among the general public, and among government officials and employees are
evaluated separately. But the letter grades may be interpreted similarly. The grades are based primarily (but
not solely) on the surveys, public participation and focus group discussions. Only two items rated below a
C, those reflecting potential public opposition building inspections/code enforcement and police
deployment.
A = s;~nificaLlt support for this opportunity, and'no known opposition
B = some support; and while there is no known opposition at this time (in Dakota County), this type of
consolidation has generated opposition elsewhere
C = some support was expressed, but some concerns and/or opposition also was voiced
D = either a lack of support or demand, or definite opposition
F = a lack of support or demand, and definite opposition
Measurement
A = very easy to measure results, to determine whether successful or not
B = easy to measure
C = not easy to measure, may not be able to fully determine success
D = difficult to measure
F = impossibly to measure, to know whether successful or not
No opportunity was rated below C.
Final Report
20
July 30, 2004
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Dakota County
High Performance Partnerships (RiPP) Project
Partnership Opportunities Recommended At This Time
for Implementation (in rank order)
1. Prosecution services: Joi!lt non-felony prosecutiolfs 3.05
2. Law enforcement support/service center 3.05
3. Information technology: Combined operations, training, purchasing
3.00
4. Health care costs: Joint purchasing of employee health care 2.85
5. Specialized public safety equipment: Sharing by multiple jurisdictions
2.82
6. 9-1-1 dispatching: Consolidated PSAP 2.80
'"
/
I
I
Final Report
22
July 30, 2004
Dakota County
High Perfonnance Partnerships (HiPP) Project
Joint non-felony prosecution services (3.05 points)
Background
The suggestion of centralized prosecution services refers to non-felony prosecutions,
which account for 99 percent of all prosecutions and for which city and county attorneys
have statutory responsibility.
According to the Minnesota Office of the Legislative Auditor (OLA), in 27 percent of
Minnesota counties, all non-felony prosecutions are conducted by the cities. In 14
percent, the county conducts all non-felony prosecutions. In the other 59 percent, the
county attorney prosecutes non-felony cases for some but not all cities.
All counties have full-time county attorneys, who are elected to office, while only about a
dozen cities, most with populations over 50,000, have full-time city attorneys on staff.
All others retain private law firms for prosecution services, either singly or jointly
through joint powers agreements.
Opportunity
According to the OLA, cities using their county attorney for non-felony prosecution are
more likely than cities using private firms to utilize the following best practices:
,-
· 75 percent of counties have accds to victim/witness assistance programs versus 55
percent of city attorneys
· Misdemeanor-related training for law enforcement
· A higher percentage of cases disposed of at arraignment
· Better communications with local elected officials, staff and citizens
.~ 52 percent of county attorneys have written policies to set priorities among cases versus
25 percent of city attorneys
· 82 percent of county attorneys reimburse prosecutorial staff for continuing education
versus 38 percent of city attorneys
Based upon these facts, coupled with the widespread use of this approach across the state,
it was determined that this would be a high potential candidate for collaboration to
improve service via coordinated efforts and save money bas
Why This Opportunity Is Recommended
This opportunity is recommended first and foremost on the expectation that the costs of
non-felony prosecutions can be reduced. Secondly, the quality of services -- as measured
Final Report
23
July 30, 2004
., ,
Dakota County
High Performance Partnerships (HiPP) Project
by the implementation of the above best practices -- might also be enhance.
Consolidation of prosecution services also offers the possibility that through coordinated
efforts with a broad range of police departments, policies would be identified and adopted
that would reduce the time that law enforcement officers spend in court.
Pros
Reduce the cost of service
Enhance the quality of service -- i.e. implementation of best practices, and also
consistency/fairness of prosecutions
Project is fairly easily managed
Cons
Perception that there is not a problem in this area
Challenge
Because this is an area where services are already heavily privatized, cities are likely to
receive objections from the private 1aw firms who provide this service. Often these firms
assign less experienced and therefore less costly attorneys to this duty. It is probable that
they would contend that free enterprise is working well and that the city is getting good
value. Additionally, in the typical scenario, more experienced attorneys in the fIrm are
available to fIll in and provide supp~rt.
Implementation
Of all ofthe projects presented, this seems most likely to be a project led by Dakota
County. While certainly not a foregone conclusion, the basis of this recommendation is,
in large part informed by the fact that this is a successful model in other counties. Given
the county's staff infrastructure in the attorney's office, this would appear to offer the
most realistic option. By providing staffing to the cities and overseeing the operation, the
county could work\vith the cities to establish a model for coordinating with law
enforcement agencies and billing the cities for the work performed.
Another approach involving the creation of a multi-jurisdictional provider could certainly
be analyzed, but this may be unnecessarily bureaucratic for the type of opportunity
described here. In either case, it would make sense for Dakota County to take the lead
and convene a group of jurisdictions throughout the county to examine this more closely.
An oversight committee, made up oflaw enforcement or administration representatives,
perhaps initially processed through the Criminal Justice Information Integration Network
(CHIN), could provide valuable guidance and direction to this effort, and should be
considered if this project is pursued.
Final Report
24
July 30, 2004
Dakota County
High Performance Partnerships (HiPP) Project
For More Information
Program Evaluation Division, Office of the Legislative Auditor, State of Minnesota,
Non-Felony Prosecution: A Best Practices Review (April 17, 1997)
,-
/
(
Final Report
25
July 30, 2004
'. .
Dakota County
High Performance Partnerships (RiFP) Project
Law enforcement support and service center (3.05)
Background
Public safety is a core function of local government, and fairly recently was regarded as a
very serious issue in many communities. Fortunately, concerns regarding crime and
public safety have abated in recent years, according to many public opinion surveys. In
the 2004 Dakota County Citizens Survey (not the one conducted specifically for the HiPP
project), 90 percent of citizens reported feeling "somewhat" or "very safe" in their
neighborhoods. Eighty-four percent reported feeling "somewhat" or "very safe" from
violent crimes, and 77 percent reported feeling "somewhat" or "very safe" from property
crimes. The ratings for safety from violent crimes and property crimes are higher than
the norm for other counties..
Yet, employee survey respondents agreed that there is more than can be done to enhance
law enforcement efforts and public safety. In the employee survey, more suggestions
were made for partnerships in the area of law enforcement and public safety than in other
area of local government responsibility. Joint 9-1-1 dispatching (discussed below), and
the coordination or consolidation of public safety agencies and prosecution services
(discussed below) are examples. So, too, is the creation of a law enforcement support
services center.
Most citizens think of law enforceII}.eht as the patrol officer or the deputy sheriff they see
on the street. However, much oftlle time and money dedicated to law enforcement is
allocated to the people and equipment that support those front line individuals. Report
processing, evidence storage and maintenance, training, and a host of "back room"
functions all take time and resources to deliver the service on the street.
Opportunity
Law enforcement, as mentioned previously, is typically the largest share of a municipal
budget. Labor, in the form of support services, makes up a significant portion of those
- costs. Many of the support funCtions, such as report processing, use similar reporting
formats and follow common procedures across jurisdictions. For these reasons,
establishing a joint law enforcement support and service center was rated as a high
potential project.
In the employee survey, the concept of a consolidated law enforcement support services
center was among the top four most frequently mentioned suggestions. Also mentioned
in the employee survey were a number of additional opportunities that mayor may not
fall beneath the umbrella of a support services center, and mayor may not overlap with
the above description:
. Homeland security, special operations and emergency preparedness
. Speciali.zed investigations, including mobile lab/crime scene, and financial and
computer crimes
Final Report
26
July 30, 2004
Dakota County
High Performance Partnerships (HiPP) Project
· Combine IT support for law enforcement
· Streamline police interactions with the courts
· Traffic and commercial vehicle enforcement
· Jails and/or holding cells
Members of the HiPP Steering Committee agreed, and noted that such a center might
encompass the following services:
· Dispatching (discussed separately)
· Records and document processing
· Evidence and investigative support,
· Technical maintenance (CHIN systems & 800 MHz)
· DWI processing
· Training
· Homeland security depot
· Dakota County Drug Task Force
Gaining economies of scale for many of these human resource heavy functions make this
an attractive opportunity.
Why This Opportunity Is Recommended
This recommendation provides obviQUS opportunities to achieve economies of scale
across a variety of law enforceme1j1( support services. It is perhaps equally, if not more
important, however, that many of these services are highly specialized. They require
special equipment as well as personnel with special training. A specialized service area
encompassing some or all ofthe above services has the potential to provide more expert
servIces.
Pros
mcrease the quality/effectiveness of the service
Keduce" the cost of the service
Transferability -- available to all jurisdictions in the county
Spin-off benefits, such as increased access to expertise
Cons
Cost of implementation, including possible construction of a new facility
Management complexity in terms of personnel, processes
Differing standards and expectations
Challenges
The greatest challenges to making this project happen are likely to center on two issues:
(1) Management and coordination; and (2) standardization of processes.
Final Report
27
July 30, 2004
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Dakota County
High Performance Partnerships (HiFP) Project
Although many of these back room functions are similar, they are directly related to and
support the functions of specific jurisdictions. Coordinating the activity and data flow
among numerous jurisdictions could pose a significant challenge. Accountability for
performance in the street is often tied to timely support; therefore, many internal
stakeholders may resist changes in support services. As in many other projects, local
control will be an issue.
Standardization will also be an issue, particularly if data processing functions are
involved. As with the IT effort mentioned previously, the maximum gain comes from the
standardization of procedure and process.
Implementation
Given the complexity and potential sophistication of the organization necessary to carry
this out, it is likely that one large organization would take the lead on this. Another
option could be to have different services carried out at different locations. Depending
upon how the responsibilities are divided, however, this could limit the economies of
scale gained from a larger consolidation effort.
A joint powers arrangement, with an oversight board representing each jurisdiction,
would likely be the best model, given the issues involved and the importance of the
services being supported. To determ\ne the appropriate model and scope of services to
be delivered, it would be prudent to engage a consultant to conduct an organizational
I
analysis, including scope of services to be shared, geographic and organizational reach,
and facilities to be constructed, or modified. The consultant, or perhaps a cross-
jurisdictional team should also address the governance and oversight issues.
,.,/
For More Information
League of Minnesota Cities, Combining Police Departments: Issues to Consider
(www .lmnc.org/pdfs/i ointoowersmerno.pdi)
Final Report
28
July 30, 2004
Dakota County
High Performance Partnerships (HiPP) Project
Information Technology (IT): Combined operations, training,
purchasing (3.00)
Background
All Minnesota counties participate in one of three computer collaboratives. Many cities,
including several in Dakota County, participate in the Local Government Information
Systems (LOGIS) collaborative. Employee survey respondents singled out the sharing of
assessment data and county Geographic Information Systems (GIS) services to the cities
as successful examples of existing partnerships.
In our Literature Review, we found that most of the attention to technologyin
government has been in the. more glamorous areas of application development and e-
government. There is surprisingly little published information about local government
partnerships in the provision of the more mundane IT operational and support services.
Successful application development and the timely delivery of digital services and e-
government, however, depend upon an effective back-room operation.
A study exploring the potential con~olidation of services of Pueblo County and the City
of Pueblo, Colorado, suggests another benefit of collaboration in the area of information
technology. That is, the limited availability and high cost of qualified IT professionals
made it difficult for either to attract the employees they needed. A more consolidated
approach to hiring (and/or purchasing) from that limited talent pool facilitated "better and
extended services." ( .
Opportunity
Information technology and the supporting services necessary to keep it running require
significant staffing and capital resources. The specialized nature of the field makes it
difficult to attract and retain high quality staff. Further, ongoing training for general
employees ou the use of new software and systems requires a m~jor commitment of both
time and staff resourCeS on a consistent and ongoing basis. The combination of high
capital investment and significant human resources for both support and training make
this a project with a high potential for cost savings.
Another reason to pursue this opportunity comes from local government employees in
Dakota County themselves. When asked in the employee survey what they regard as key
opportunities for local government collaboration, more than ten percent of all responses
were in the area of information technology. The single IT opportunity most frequently
mentioned is the consolidation ofIT operations, technical support/services and the
personnel who provide them.
It is reasonable to believe that the sharing of information technology and supporting
services may increase the efficiency of their operations. Not the least ofthese is the fact
that many local units of government in Dakota County are already partnering in the area
of information technology with good success.
Final Report
29
July 30, 2004
", '
Dakota County
High Performance Partnerships (HiPP) Project
Why This Opportunity Is Recommended
There are two additional, overriding concerns that this opportunity addresses. One is that
smaller communities have particular difficulty in accessing effective expertise in this
area; this opportunity would provide them with cost-affordable access to technology
services. The other is the proliferation of applications across jurisdictions.
Standardization of technology services will enable the service provider to recognize
future opportunities to standardize technology. This, in turn, might provide a platform
for a more cost-effective and integrated implementation of some (or all) of the 30
applications suggested in the employee survey, resulting in the ultimate outcome of
improved customer service.
Pros
Smaller communities cannot access a similar level of expertise in any other way
Transferability -- available to all jurisdictions in the county
Spin-off benefits, such as possible standardization, for enhanced compatibility
and service delivery across jurisdictions
Strong support among the public and government employees
Cons
>>
Management complexity, ~specially relating to non-standard technology
Different standards and expectations among communities
Challenges
The most obvious challenge to local governments in joining together in this type of
endeavor is the need to standardize software and hardware. Some flexibility can, and
would likely be provided, but standardization will yield the highest benefit. Therefore,
managing change and the difficulties related tu' giving Up "uniqueness" will need to be
addressed. Further, the jurisdictions that pay for the service but not directly control it
will have to be convinced that they will receive timely support and assistance. These
issues, and at least perceived inequities between large and small users, are likely to be an
Issue.
Implementation
The Office of the Legislative Auditor (OLA) published one report that focused broadly
on IT operations best practices in 2002. None of its recommendations call for partnering
among local units of government, though the important role being played by computer
vendors is noted. The OLA recommends that local governments should prepare to
evaluate options for managing computer systems in the following ways:
Final Report
30
July 30, 2004
Dakota County
High Performance Partnerships (HiPP) Project
1. Top officials should understand and support the role of infonnation technology.
2. Local governments should detennine where technology staff fits in their organization.
3. They should fully estimate the total life cycle costs of computer systems, including
staff, training, etc.
4. They should be prepared to follow appropriate contract management practices when
working with external providers.
5. Local governments should detennine what services need to be automated.
6. They should evaluate their needs in the context of their fiscal and political situation.
The recommended best practices, then, include:
1. Establishing a framework to guide the management of a computer system.
2. Knowledgeable staff sh~uld maintain and use the computer system.
3. Computer systems should be secure.
These best practice recommendations suggest that a joint effort would benefit from clear
direction, highly trained staff and a location that is secure. These conditions would seem
to fit a model where sufficient office space is available to meet the space needs
requirements of both staff and equipment. This suggests a large organization, perhaps
Dakota County, taking the lead unaer a "vendor" type relationship with other
organizations. This could be managed day-to-day by the lead organization, but given the
importance of these systems to the functioning of each organization, a joint powers board
or similar governance structure would be most appropriate.
"
"
,
I
Given the importance and complexity of implementing this approach, hiring a computer
consultant to conduct a needs analysis and feasibility assessment would be a prudent first
step. Because some members already belong to LOGIS, and share IT functions to some
degree, an expert third party analysis can detennine whether cost savings and/or better
service would result from this project.
If a project is feasible, a broad based user committee, made up of technical and
administrative staff of .each organization should be organized to address the practical
issues surrounding migration to this system.
For More Information
Program Evaluation Division, Office of the Legislative Auditor, State of Minnesota,
Managing Local Government Computer Systems: A Best Practices Review (April 30,
2002)
Center for Technology in Government, State University of New York at Albany, New
Models of Collaboration: A Guidefor Managers, including overview and summary at
www.ctg.albany.edu/publications/online/new models
Final Report
31
July 30, 2004
, t ,_ ,
Dakota County
High Performance Partnerships (HiPP) Project
Joint efforts to manage employee health care costs (2.85)
Background
Many cities engage in joint purchasing activities of one kind or another, most often in the
areas of road maintenance and public works. Many cities also purchase various
insurances in a cooperative fashion. The Cities of Apple Valley and Burnsville, for
example, purchase dental insurance for their employees in partnership with Plymouth and
St. Louis Park in Hennepin County. Lakeville, and many other cities, purchase dental,
general liability, property and workers' compensation insurance with the LMC (or more
specifically, the LMC Insurance Trust). The LOGIS group also provides an opportunity
for cities to purchase insurance jointly.
Due to the variety of options available for joint purchase, most cities in Dakota county
are already involved in some type of joint purchasing process.
Opportunity
Several local elected officials and employees expressed concern about the rapidly
increasing cost of employee health care and recommended giving further consideration to
joint purchasing of health care plans by a consortium oflocal governments in Dakota
County. Many Dakota County cities purchase health insurance jointly, but they do not
work as a Dakota County group to goordinate their efforts.
(
Given the high cost and rapid rise of health insurance as a component of city budgets, this
was deemed to be a high potential project. Further, because the basic mechanisms
already exist to coordinate and purchase services jointly, this was viewed favorably as a
process that could be implemented more easily than many others.
Why This Opportunity Is Recommended
This opportunity is recommended based on the beliefthilt participants in a broader
buying pool could realize employee health care cost reductions. Further, this particular
opportunity would seem to be fairly easily implemented, with few if any new resources
needed.
Pros
Reduction in the cost of service
Transferability -- available to all jurisdictions in the county
Some partners might also learn additional cost-saving methods
Cons
Risk of leaving an existing buying pool
Difficult to measure results (after initial study)
Final Report
32
July 30, 2004
Dakota County
High Performance Partnerships (HiPP) Project
Challenges
The primary challenge for this project is the ability to accurately calculate the costs and
benefits. Pooled risk management and experience ratings will account for a great deal in
the group's ability to save money. Another limiting factor will be the penalties or
adverse consequences that could accrue to cities that leave their current groups to join a
Dakota County effort. Calculating the cost/benefit of those decisions may not be easy.
Implementation
One large organization, probably Dakota County, would take the lead on this and perform
all of the administrative functions, including preparation of a bid solicitation. The
collaborating cities would need to provide information and local coordination, which for
some cities would be relatively easy, but for others, particularly those with small
administrative staffs, could be burdensome. Ongoing involvement would entail
document processing and premium payments, but should generally be manageable.
The group could create a joint powers organization for the purposes of overseeing this
function, however, in our opinion that would be an unnecessary level of involvement and
oversight for this type of activity.
,
(
Final Report
33
July 30, 2004
1 ~."
Dakota County
High Performance Partnerships (HiPP) Project
Specialized public safety equipment: Sharing by multiple jurisdictions
(2.82)
Background
J oint purchasing and ownership of specialized equipment -- and sharing of maintenance,
storage and liability costs -- is often advanced as an opportunity for local governments to
reduce costs. Typically, the sharing of specialized equipment refers to equipment used in
road maintenance, public works and parks. This project extends the concept of
specialized and emergency equipment sharing to equipment used for purposes of public
safety -- mobile command units, hazardous material equipment, and so on. (Sharing of
road maintenance and public works equipment is discussed as a separate activity.)
Opportunity
Many pieces of public safety equipment are specialized and are very expensive. Mobile
command vehicles, ladder trucks, etc. can cost in excess of$500,000. Although
necessary, these specialized pieces of equipment are used infrequently, leading some to
wonder about the cost/benefit ofth~ expenditure, particularly if the adjacent community
also has the same piece of equipment. Due to the high capital costs involved, the unique
nature of the equipment, and the infrequent use patterns, specialized equipment sharing
was identified as a project with a high potential for cost savings.
>>
,
In addition to traditional fire, polid~ and public safety equipment, this recommendation is
also meant to apply to a potential new set of equipment falling under the heading of
Homeland Security. The Office for Emergency Preparedness, Department of Homeland
Security, makes funding grants available to state and local responders for purchases of
many pieces of specialized equipment ranging from personal protective gear to CBRNE
Incident response vehicles.
Elected officials and local government employees alike see the need for a coordinated
countywide plan for the procurement, maintenance and utilization of ariy such equipment
purchased for use in Dakota County. ..
Several respondents to the employee survey also cited the need for multijurisdictional
cooperation in the areas of homeland security and emergency preparedness.
Why This Opportunity Is Recommended
First, the equipment encompassed in this recommendation is extremely costly. This
recommendation seeks to rationalize all such costs if not directly reduce them. Second,
given the high costs ofthe equipment, it is often shared among various jurisdictions
already. This recommendation seeks also to rationalize the location, management of
utilization of the equipment for the greatest good.
Final Report
34
July 30, 2004
./ ,
Dakota County
High Performance Partnerships (HiPP) Project
Pros
Reduce expenditures for costly equipment
Optimize services
Transferability -- provide access for all jurisdictions to needed resources
Cons
Reduction in local control
Management complexity in locating and staffing shared equipment
Challenge
The most likely obstacle to.successfully implementing this concept would be internal
stakeholders, such as police and fire personnel. Giving up local control and access, when
historically this equipment has been locally available, may create significant tension and
objections. Experience in other places suggests that this can reach as far as political
campaigns waged to ensure that local control is preserved.
Implementation
Various types of agreements exist to implement these recommendations -- from mutual
aid agreements to contractual arrangements between jurisdictions. Obviously, if a
jurisdiction pays a portion of the erst of a piece of equipment, they are going to want to
be assured of its availability. Clear agreements, with backup plans for simultaneous
emergencies, would need to be put in place.
The first step to broadening the current shared relationships would be to establish a
committee of public safety officials charged with the responsibility of developing a
system of purchasing, sharing, deploying and maintaining this equipment. In addition,
contractual or mutual ~id agreements would be developed in conjunction, or concurrently
with this effort. Depending upon the perc<::i yt:d-difficuli.ies in gaining cooperation among
jurisdictions, a third party may be necessary to iacilitate the process.
Final Report
35
July 30, 2004
I I . "
Dakota County
High Performance Partnerships (HiPP) Project
Centralized PSAP and 9-1-1 dispatching (2.80)
Background
9-1-1 dispatching is perhaps the most widely studied, and perhaps the most controversial,
of the partnership opportunities. Lost amid the controversy is the fact that a vast majority
of Minnesotans are already served by a joint dispatching service, or public safety
answering point (PSAP). In Greater Minnesota, most 9-1-1 services are consolidated at
the county level. In south central Minnesota three counties and four cities have laid plans
to consolidate six PSAPs currently serving 30 different public safety agencies into one
single PSAP. Some cities in the larger metropolitan areas operate independently, but
even then most cities collaborate, such as in Anoka County, where all cities are
dispatched through the county system.
Yet consolidated PSAPs remain controversial. In recent years, the City of Maplewood
joined in a consolidated PSAP with other north Ramsey County suburbs. A year later,
amidst a public outcry, it dropped out and revived its own, independent PSAP. More
recently, the Minnesota state legislature funded a $180,000 study of further consolidation
ofPSAPs. A public meeting in west central Minnesota caught the ear of the local
Willmar newspaper, which quoted at length several law enforcement and emergency
services personnel who oppose any further consolidation.
In Dakota County, a variety of PSA;Ps are in service, and communities have chosen a
variety of strategies for the provisi:on of 9-1-1 service. Eagan and Rosemount share a
PSAP, for example, as do Farmington and Lakeville. The county operates its own PSAP
to dispatch deputy sheriffs, and several cities subcontract 9-1-1 dispatching services from.
it. South St. Paul gets its fire dispatch services from West St. Paul, police dispatch from
the county, and its EMS dispatch from HealthEast during the day and from the county at
night.
Opportunity
Public safety is typically the largest component of most city budgets. The share of those
budgets related to operating a PSAP are significant, both in terms of staffmg and capital
investment. While the state shares some of the burden, local government pays most of
the cost of9-1-1 equipment, developing local databases and employing dispatchers. The
chance to significantly reduce costs by sharing this service with others makes this a high
potential project. Further, history shows that cities have been willing to consider joint
dispatching, especially when equipment updates are needed.
In addition to saving costs, joint dispatching may also be a means of maximizing public
safety deployment in the future. Dakota County communities may give further
consideration to coordinated deployment of fire and police services (discussed below as a
separate opportunity) that would be aided by joint dispatch. The goal of that project
would be to dispatch the nearest fire, police or EMS resource in response to any
emergency -- sending the responder across jurisdictional boundaries, if necessary. Such a
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coordinated deployment model whether pursued now, or in the future, adds further
credence to joint dispatching as a high potential project.
Finally, comments received from 'both employees and citizens lend support to
consolidation ofPSAPs in Dakota County. Joint 9-1-1 dispatching was the second most
frequently mentioned opportunity -- after street and road maintenance -- by employees of.
local units of government. More than ten percent of all employee mentions are accounted
for by joint 9-1-1 dispatch and/or the merger or coordination of fIre and EMS services
across jurisdictions. Meanwhile, more than one suggestion in seven of the citizen
comments received was for joint 9-1-1 dispatch and/or merged or coordinated police, fIre
and/or EMS services.
Why This Opportunity Is .Recommended
Joint 9-1-1 dispatching through a consolidated, countywide PSAP is recommended
because it provides the opportunity for signifIcant cost savings, both short and long-term.
At the same time, a consolidated PSAP may give rise to opportunities to enhance public
safety through new, coordinated schemes for the deployment of police, fIre and EMS
resources.
Pros
Reduced cost of service i
Transferability -- availab1e:to all jurisdictions
Provides opportunities for future service enhancements
Cons
Cost of implementation
Management complexity, including technology, personnel, timing
Reduced local control .
Challenges
Experiences in many jurisdictions suggest that both City Councils and employee groups
resist the consolidation of dispatch functions. Dating back to the 1970s, there have been
three studies in Dakota County that have recommended combining dispatch functions, yet
only limited consolidation has taken place. Uncertainty about capital cost recovery,
particularly for jurisdictions 14at have recently updated or made a new investment, can
create signifIcant and understandable resistance. Finding a means by which these
investments are recognized in the fInal cost sharing arrangement is crucial to successful
consolidation.
Fear oflosing local control over an aspect of the public safety system is another concern
typically raised during consolidation discussions. Success here typically depends upon
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the support and advocacy of the Fire Chief and Chief of Police, who may see this as a
diminishing of their influence, size of department and local control.
Dispatchers as a group may also oppose this, with fear of job loss usually cited as the
greatest concern. Establishing a solid human resource management strategy will be
important to successfully addressing this issue.
Implementation
Given the capital investment necessary for this opportunity, it is most likely that a single
entity would be responsible for providing the service, with the other jurisdictions
providing monetary support or "buying" the service from that entity. Many examples of
this exist -- Anoka and Hennepin Counties, for example. A single entity is not the only
delivery model, however: multi-city PSAPs could also be developed. No matter which
model is chosen, governance options would likely include either a joint powers board to
. oversee the operations or some combination of the lead entity reporting, or responsive to,
an oversight board made up of user jurisdictions.
In any case, it will be necessary for the committed partners to undertake a detailed
feasibility study to determine the costs associated with the establishment of a centralized
PSAP/joint dispatch center. The consultant engaged for this purpose would need to know
the population and geographic area to be served, the potential call loads and growth
trends of the area, at a minimum. Additionally, decisions regarding the oversight
structure should be made either uRlront or concurrent with the feasibility study. This
could be accomplished as part of the feasibility study, or assigned to a group of
representatives from each jurisdiction.
For More Information
Program Evaluation Division, Office of the Legislative Auditor, State of Minnesota,
9-1-1 Dispatching: A Best Practices Review (April 6, 1998)
"Our view: Proposal to merge area governments faces barriers," St. Cloud Times,
December 19, 2003
"Sharing dispatchers not well received," West Central Tribune (Willmar, MN),
December 12, 2003
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Other Partnership Opportunities Considered in the HiPP Process
(in alpha order)
Building inspections and code enforcement (2.32)
Many Minnesota municipalities share building inspectors, whether they are employees of
one of the cities or whether they are private contractors. The League of Minnesota Cities
(LMC) reports 29 such partnerships among its recently published list of 1,682 local
government partnerships among 280 LMC member communities. In Dakota County, the
City of Bumsville shares an electrical inspector with Bloomington.
Inspections, in general (that is, not limited to building inspections), are suggested as an
opportunity for local government collaboration in the Dakota County employee survey.
The employee survey also identifies one of the barriers to successful collaboration -- that
is, different communities may have different standards and expectations -- which might
come into play in this area. Perhaps this is why "only" 64 percent of the citizen panel
(eighth highest among ten service categories) agreed that this was an acceptable service
to be delivered by shared arrangement with other jurisdictions.
Similarly, several focus group partIcipants felt that consolidation would not work,
because the building codes and ordinances in different cities are different -- and should be
different. Meanwhile, those who support consolidation in this area do so based on two
very different beliefs and for two v€irJ different reasons:
?
,
I
· Some believe that building codes are mostly mandated by state law and are very similar
from one community to the next. Therefore, cities easily can share building inspectors,
and perhaps thereby save money.
· About an equal number believe that building codes, or at least their enforcement, varies
widely from one community to the next. Codes and enforcement should be consolidated,
and should be more alike from community to community, so as to be easier for the
average citizen to deal with. .
"
Two respondents to the citizen survey -- echoed by a joint study of Pueblo County and
the City of Pueblo, Colorado -- suggest taking this idea further. That is, to create a "one-
stop shop" for all inspections and permits. Many building projects require multiple
permits and licenses from various different government agencies. The process, as the
Pueblo study states, is not customer friendly. Automation, or co-location, or other means
might be explored for the creation of a real or a virtual one-stop shop.
Why This Opportunity Is Not Recommended: First, the potential cost savings do not
appear to us to be large. Secondly, the different standards and expectations of different
communities would make implementation difficult, and raised "red flags" for our citizen
panel.
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Communications: Enhance/expand joint communication efforts (2.72)
By the term "communications," we originally meant to describe three discrete activities.
They are:
· Access to professional staff for occasional writing, media and other communications
servIces.
· Joint production and/or coordinated distribution of cable access television
programmmg.
· Delivery of information and services on the World Wide Web, including Web site
development and Web hosting.
The first two are suggested in the elected officials and employee surveys -- CATV
programming was among the top 10 most frequently suggested opportunities in the
employee survey, in fact.
More importantly, there is a theme that runs throughout the literature of government "best
practices." That theme is well-expressed in the Wisconsin Governor's Blue-Ribbon
Commission report, which states that "repairing the partnership" between the people and
their governments depends upon putting "citizens at the center" of that effort:
"Wisconsin's state-local partnershiE must be strengthened by putting citizens at the
center of everything government d:6es."
This principle suggests the critical importance of communicating with citizens by all
available means in order for local units of government in Dakota County to build
partnerships not only among themselves, but also with their citizens.
The World Wide Web is sometimes seen as a panacea for whatever ails the body politic,
and as a "silver bullet" with which government may more effectively communicate with
<:nd serve the public. As such, we have discussed the role of the World Wide Web or E-
G0vernment separately.
As to the other two opportunities:
· It is not clear whether providing cities with access to professional writing, media and
other communications services would be through county staff or perhaps through a joint
RFP process. In either case, given that the effort likely would entail more, rather than
less spending, there are other opportunities that are more consistent with the goals of the
RiPP process.
· There is ample precedent for joint CATV programming. Many communities, such as
Apple Valley, Farmington and Rosemount, already partner for the provision of cable
television services and collaborate through their Cable Commission for production
services. It is a natural extension for the cities and commissions to collaborate for public
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service programming to address informational needs that citizens have in common
throughout the county. Yet, we believe that a substantive improvement in the quality of
CATV programming would entail more, and not less, spending. There are other
opportunities that are more consistent with the goals of the HiPP process.
Why This Opportunity Is Not Recommended: The communications goals and
activities of the various communities tend to be quite different. As a result, it is difficult
to imagine any significant economies of scale or cost savings as a result of this activity.
The quality and variety of CATV programming might represent a real enhancement of
service quality, but the recommended opportunities seem to us to deliver more value for
citizens.
E-Government (2.65)
E-Government refers to the delivery of information and services via the Internet. As one
Dakota County resident said, "This area will only grow in popularity," and many citizens
and local government employees believe that there are significant opportunities to reduce
the cost of hardware and of the development ofE-Government applications.
There is a huge literature concerning E-Government, in which the W orId Wide Web is
sometimes seen as a panacea for whatever ails the body politic -- or, a~ a "silver bullet"
with which government may more effectively communicate with and serve the public.
The final report of the WisconsinGovernor's Blue-Ribbon Commission recommends that
Wisconsin "aggressively develop ~ e-government system," including:
· Web-based portals that make it easier for citizens to navigate government services.
· Internet-based procurement and online catalogs that reduce the cost of the goods
that.. .governments buy.
· Improved data systems so citizens have to report information to state and local
government agen,cies only once. -,' .
A report by the Center for Public Policy, Brown University, identifies the online services
most frequently offered by units of government in 2002:
· Request service
· Request information
· Pay traffic ticket
· File complaint
· Apply for job
· Register for service
· Pay taxes
· Request information
· Report crime
· Report abandoned auto
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Here in Minnesota, the Minnesota Board of Government Innovation and Cooperation
(BGIC) published a compendium of innovations in local government in 1999, including
ten examples of "technology improving public service outcomes:"
· Document imaging system for retrieving legal orders
· Northwestern counties data security association
· On-line torrens property records system
· Fiber optic communications network
· Mass residential appraisal system
· Court services via interactive television
· GIS for program planning
· Touch screen job information system
· Metropolitan fiber optic n~twork and community Web site
. Connecting Technology, Infonnation, Education and Society (TIES project)
The Citizens League published Getting Online Government Back on Track about a year
ago. The emphasis on customer service applications cited in the Wisconsin, Brown,
BGIC and Citizens League reports is typical.
Consistent with these broad findings, about 15 percent of more than 200 suggestions by
local government employees encompassed infrastructure and/or back-room computer
applications accessed primarily or solely by the employees themselves. (One could argue
whether these represent real E-Govemment -- that is, customer service -- applications, or
should be considered under the brGJ~der rubric ofInformation Technology [IT].)
Further, respondents to the Dakota County Citizens Survey (not the survey conducted
specifically for this project), cited a variety of applications and information they would
like to see on the county's Web site, including:
. Park information, including making a reservation at a regional park facility -- 25 percent
· General information about the county -- 10 percent
· Servic,e infomlation -- 8 percent
· Property sales/information -- 5 percent
· Job search -- 5 percent
· Budget documents -- 4 percent
· Recreation/entertainment infonnation -- 4 percent
· Recycling/waste disposal infonnation -- 4 percent
Clearly the continued and expanded use of the World Wide Web is important, yet we do
not believe that it is, in fact, a panacea.
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High Perfonnance Partnerships (HiPP) Project
Most of the HiPP focus group participants agreed with the focus group respondent who
said, "This area will only grow in popularity." But others nevertheless expressed a
concern that "Some of us don't get on the computer very often," or "(Many) seniors don't
have access to computers." They fear that an over-reliance on E-Government may result
in a loss of services for some. Or at a minimum, local government must continue to
provide staff for personal interactions with citizens and to answer incoming telephone
calls. This, in turn, reduces the cost-effectiveness of E-Government.
This is not to say that some short-tenn cost savings might not be available in the areas of
Web hosting and development. But it is meant to suggest that the long-tenn vision ofE-
Government probably involves investing more resources, not less.
Why This Opportunity IsNot Recommended: E-Government is an area that will and
should continue to occupy the attention of local government. But we also believe that the
potential cost savings in this area are not significant. Rather, a significant improvement
in the quality and consistency ofE-Government applications suggests more, not less,
spending. As a result, the other, recommended opportunities are more in keeping with
the spirit of the HiPP project.
Emergency Medical Services (EMS): New model for deployment of EMS to
maximize public safety (2.38)
Communities deploy emergency medical services (EMS) in a variety of ways, most of
which are already collaborative in::hature. Most communities cross-train their police and
firefighters as first responders, for example. Others have agreements with medical
facilities, and many communities already share ambulance service.
Here in Dakota County, Eagan is a part of a nine-city consortium that receives ambulance
service from HealthEast. Apple Valley,. Lakeville and Fannington partner for the
provision of the ALF ambulance service. In Washington County, the cities of White Bear
Lake, Birchwood, Dellwood, Gem Lake, Hugo and Lino Lakes collaborate for full BLS
and ALS ambulance service.
The question before the HiPP team is whether the various existing EMS resources in
Dakota County can be deployed in such a way as to improve response times and increase
public health, safety and welfare. In other words, can public safety be improved by
deploying the resources across the current boundaries -- by sending an ALS ambulance
into Burnsville or Eagan if it is closer to the emergency, and in turn sending a HealthEast
ambulance from Eagan into Apple Valley if it is closer to the emergency.
There appears to be good public support for this concept: Merging of 9-1-1 dispatch
and/or EMS services is one ofthe most frequently suggested opportunities for
collaboration in both the employee survey and the citizen survey. Focus group
participants also were supportive of both, assuming of course that response times are
improved or (at least) maintained.
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Why This Opportunity Is Not Recommended: Consolidated EMS services are not
recommended at this time. The potential cost savings from consolidated EMS do not
appear to be as large as those that might be realized in other areas.
Energy: Joint development and purchasing (2.70)
Joint purchasing arrangements among units of government have proliferated in recent
years. The League of Minnesota Cities (LMC) recommends it as a "strategy for
efficiency" (though it reports relatively few such arrangements among its list of 1,682
local government partnerships). Dakota County reports four joint purchasing agreements,
and local governments participate in many. Seven cities jointly purchase crack sealing
and road striping services, for example.
Yet several respondents to the employee survey suggested joint purchasing as an area in
which local governments in Dakota County could do more.
Historically and nationally, joint purchasing has been used primarily in the area of road
maintenance and public works, but joint purchasing is also going in a variety of new
directions. Considering the rising cost of energy, the joint purchase of energy is a logical
new direction for some exploration~
It is not clear at this point whether the joint purchasing of energy can promise cost
savings to Dakota County, however, given the fact that energy rates are regulated by the
State of Minnesota and true comp~t1tion among energy providers does not exist.
Nevertheless, a recent Web search turned up at least four analogous efforts, not cited in
the original Literature Review. These sources are provided as additional information and
insight into this possible opportunity.
· The Baltimore Regional Cooperative Purchasing Committee representing 447 local
governments (~.baltometro.org/news/pressOO 1 0 18 .html)
· Association of Bay Area Governments (ABAG) (www.abag.ca.gov/services/power)
· Hancock County (Maine) Planning Commission (HCPC)
(www.hcpcme.org/news/elip2.html)
· The Basics of Governmental Energy Aggregation, Ohio Consumers' Counsel
(www.pickocc.org/publications/gov energv agg.pd!)
Why This Opportunity Is Not Recommended: This is an intriguing opportunity and
communities in other parts of the country have realized significant cost savings.
However, it is highly uncertain at this time what, if any, cost savings are available here in
Minnesota and Dakota County, considering that there is no real competition among
energy suppliers in the county and pricing is highly regulated by the Public Utilities
Commission.
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Firetighting: New model for deployment of tire personnel (2.32)
There are almost 800 fire departments in the State of Minnesota. Most (92 percent)
consist of volunteers or paid-on-call fire fighters who work elsewhere but respond to .
emergencies when needed. Only three percent have full-time paid staff, and another five
percent are "combination" departments with both full-time and paid-on-call fire fighters.
The cost of a full-time paid department is prohibitive for most communities, but relying
on volunteers and paid-on-call staff is fraught with difficulties as well. It has become
more and more difficult in recent years to recruit volunteer and/or paid-on-call fire
fighters, and it is particularly difficult to staff the daytime hours when most fire fighters
are at work elsewhere.
So many Minnesota fire departments have mutual aid agreements -- in the event of a
major fire, the various departments agree to come to one another's aid. In Dakota County,
Eagan (for example) has mutual aid agreements with neighboring Apple Valley, Inver
. Grove Heights and Rosemount. Yet even with these mutual aid agreements, it is not
clear that every area has sufficient resources to respond to a major fire 24 hours by 7
days.
Meanwhile, smaller communities lack both the fiscal and human resources to provide for
their own fire protection, so the City of Sunfish Lake (for example) contracts with
neighboring Mendota Heights for fire protection.
.-
"
I
So, while many communities are cooperating with one another for their mutual benefit,
most communities still field a fire department of their own. Given the various resource
issues associated with fire protection, it is possible that joint, multijurisdictional fire
districts could address those issues, while also providing for improved (or, minimally,
equal) fire protection at a lower cost..
To describe the new model more fully, it is, perhaps, a combination department
(professional and paid-on-call), but organized to serve an area -- a fire district -- that i~
larger than a single city, and large enough to provide the resources necessary to support a
high quality of service delivery -- i.e., of public safety.
The West Metro Fire and Rescue District, fonned in 1998 by the neighboring cities of
Crystal and New Hope, is an example of this "hybrid" model. The on-call fire
departments in Crystal and New Hope were merged and began operating as a single
department. Fire and rescue operations in the district are based on proximity to the three
fire stations, irrespective of city boundaries. The new fire district resulted in both
improved first responder service and cost reductions. The cost savings resulted from
unfilled turnover in fire fighter positions, but more significant savings are expected over
time as the fire department avoids the costs of replacing three pumpers while maintaining
its ISO rating.
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Public support for a new fire services model is suggested by the survey results. The
merging of fire departments was the single most frequently mentioned opportunity for
local government collaboration in the citizens survey, and was one ofthe top ten most
frequently mentioned by local government employees. Three-quarters (exactly 75
percent, or sixth highest among ten service categories) of the citizen panel agreed that
this was an acceptable service to be delivered by shared arrangement with other
jurisdictions. Focus group participants did not, overall, register any particular concerns
or opposition to this idea, assuming that current response times are indeed improved or, at
least, maintained.
Why This Opportunity Is Not Recommended: Despite the clear potential of this
opportunity, it is not recommended at the present time due to its obvious administrative
and management complexity.
Juvenile services: One-stop shop (2.52)
Services for at-risk youth are provided on three tracks -- that is, within the schools; in the
health, human and social services; and in the criminal justice system. There is a vast
national literature advocating for a more holistic approach to juvenile services -- the
Annie E. Casey Foundation perhaps chief among them. Of course, most youth-serving
agencies already collaborate quite extensively with their peers in other such agencies.
This area is perhaps unique among the various areas being explored in the HiPP process
in that immediate, measurable cos~"feductions are not really anticipated. Rather, there is
a clear interest in achieving better results. Specifically, there may be an opportunity to do
a better job (through collaboration) in early identification, intervention and prevention of
behaviors that escalate to matters for the criminal justice system. This might result
longer-term in cost savings in reduced criminal and social service needs.
Concerns in these areas were voiced in the citizen and employee surveys. Several
citizens and employees listed vandalism, violence and drug abuse among youth;
direction-less youth and pOOl parenting; and a lack of activities for youth as serious
problems in their community. Few suggested a solution to these complex issues, though
two citizens proposed using the schools as centers for the provision of human and social
services and one employee proposed a more "holistic" approach.
Why This Opportunity Is Not Recommended: Like many of the partnership
opportunities that are not recommended for further action at this time, a more holistic
approach in this area is clearly a good thing to do, or at least to explore. Given that the
effort likely would entail more, rather than less spending, and given the uncertainty of the
results, there are other opportunities that are more consistent with the goals ofthe HiPP
process.
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Leisure activities: Coordinated delivery and scheduling (2.38)
Surveys of the LMC show that 15 percent oflocal government partnerships in 1992 and
16 percent in 2003 are in the area of parks and recreation. In Dakota County:
· Apple Valley, Bumsville, Eagan, Farmington, Lakeville, Rosemount and Savage
conduct joint planning of recreation programs.
· Bumsville reports eight additional partnerships with neighboring cities and school
districts. Eagan reports 15 partnerships with neighboring cities, school districts and
(mostly) private entities. Lakeville reports 14 such partnerships with Dakota County,
cities, schools and private parties, and South St. Paul three with the school district.
Despite all this activity, 7.5 percent of all suggestions of further partnership opportunities
received in the citizen and employee surveys focus in the area of parks, trails, recreation
and athletics, encompassing both facilities and programming. There is particular interest
in maximizing the use of existing facilities through collaborative programming and
scheduling. There is also an interest in a centralized registration service that would
enable interested citizens to attend programming in neighboring .cities.
Among the citizen panel, 82 percent (fourth highest among ten service categories) agreed
that this is an acceptable service for delivery by shared arrangement with other
jurisdictions. One person who voted~"no" stated that her objection was that such
programming was a place where p(ople should be able to establish friendships that would
spill over into other areas. Geographical proximity of the program, therefore, is
important.
Among the focus group participants this latter theme proved to be a powerful one.
Participants were overwhelmingly opposed to changes in their community's leisure-time
(park and recreation, community education) activities. Two grounds were cited:
· Services in these areas are already so good that it is hard to imagine them getting any
better. 111erefore, a change can only be a change for the worse.
· These activities are vital to creating a sense of community and of community identity.
This means, for example, that children make friends in these activities that they will
interact with throughout their youth. The activities are very largely supported by
volunteers, and volunteer involvement is something one does in his or her own
community.
It is also true that there was no objection to doing what was originally proposed in this
area -- that is, to provide a centralized place where citizens can obtain information about
a wide range of leisure activities available throughout the county. But it is vital that the
programming be grassroots-based, bottom-up, rather than top-down. Whatever is done in
this area must be clearly perceived as limited only to the area of communications, while
programming and delivery remain community-based.
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Why This Opportunity Is Not Recommended: This opportunity was designed to
deliver an improved service -- that is, access to more leisure activities. But there is no
public clamor for improved services in this area, and there is significant public resistance
to anything that diminishes local control and a local orientation of these services. Also,
cost savings were not the motivating factor here, and we do not see that any such savings
are available in this area.
Police services: Coordinated deployment to maximize public safety (2.00)
As noted above, public safety is a core service of municipal government. More than that,
a community's self-identity is to some degree embodied in its police officers and in the
police cruisers with the city's name and/or logo on the side. It is not surprising, then, that
one elected official stated, in the RiPP project survey, that a merging of police
departments was the one partnership that was off the table.
Yet, according to the LMC, law enforcement agencies participate in more partnership
agreements than any other area of local government. Nineteen percent of all such
partnerships were in the area of law enforcement in 1992, and 17.4 percent in 2003 -- the
lower percentage not reflecting fewer law enforcement partnerships, but rather a rapid
increase in partnerships in other areas of local government.
Most of these are mutual aid agreements, like the regional mutual aid agreement in which
all Dakota County cities, and Bloomington.and Savage participate. Of course, law
enforcement agencies sometimes consolidate -- the Rock County Sheriffs Department
I
and the City of Luveme Police Department recently merged to form a single, countywide
law enforcement agency. Many other examples exist, primarily in areas of greater
Minnesota experiencing a population decline.
There is, however, no groundswell for the merging of police departments in Dakota
County. Three citizens out of 131 suggested merging police departments, while none of
the 161 employees who completed the survey, did so. Sixty-one percent of the citizen
panelists (ninth out often service categories evaluated) said this was an acceptable
candidate. for service delivery by shared arraJ.lgement with other jurisdictions.
In the focus groups, there was little or no opposition to the consolidation ofbackroom,
support functions, including central 9-1-1 dispatching, non-felony prosecutions,
homeland security, juvenile services, drug task force, shared information and records,
holding cells, staff and administration, shared equipment, cornmunications including 800
Mhz, SWAT teams and training facilities. There was also little opposition to mutual aid
agreements.
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But there was widespread concern about changes in the deployment of police officers.
Focus group participants noted that a police officer's work should properly include much
personal interaction with the community: personal relationships are very important to
successful police work. For many, the local police department is one of the most
important components in the creation of a sense of a community. Although less of an
emphasis by focus group participants, it is important to recognize that EMS and fIre
personnel similarly engage in critical community-based relationships for the benefit of
emergency preparedness and fire safety, much as police offIcers interact with community
members in order to promote crime prevention. The issue of intimate knowledge of the
community may be less important in emergency situations, when maintaining effIcient
response times becomes a higher priority.
· "There's a reason why th~y have local police. They are familiar with the community
and establish connections."
· "The county already has countywide law enforcement, but there's a reason why the city
has its own police, why it didn't just stay with the sheriff. The advantages of local police
are response times and knowing the community, familiarity with different areas ofthe
community."
Why This Opportunity Is Not Recommended: The research clearly shows that the
mutual aid agreements already in place among police departments -- combined with the
consolidated 9-1-1 dispatching that is recommended in this report -- represent what
citizens are willing to support by v,Vay of local governmerit collaboration in the area of
law enforcement. There is signifIcant citizen resistance to any reduction in the
community orientation of police officers.
Road system: Coordinated planning and construction of roads (2.42)
Traffic congestion has become a matter of serious concern for many Twin Cities
residents over the past several years. Not surprisingly, traffic and transportation surfaced
as an impOltant issue in the HiPP survey.
· More than 12 percent of respondents to the citizen survey cited transportation issues,
including traffIc congestion, as the most serious issue facing their city or town.
Transportation was the third most frequently mentioned category of issues behind
growth, development and urban sprawl; and budget, funding and taxes.
· Transportation was the most frequently mentioned category of opportunities for local
government collaboration. Road maintenance and countywide transportatiDn planning
are both among the top fIve most frequently mentioned specifIc opportunities.
· Similarly, traffIc congestion is the fourth most frequently mentioned issue in the
employee survey.
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High Perfonnance Partnerships (HiPP) Project
. Transportation is the second most fTequently mentioned category of opportunities by the
employees. Roadway planning, design and engineering was among the top ten most
fTequently mentioned specific opportunities.
· Of particular concern is the fact that the historic road system is geared largely toward
getting people to or toward the core Cities of Minneapolis and St. Paul. East-west
roadways have not kept up with the demand for cross-county travel within the county.
The citizen survey may have slightly depressed mentions of transportation issues by
directing respondents to think about issues of importance "in your city or town." Many
respondents probably do not think of transportation issues and traffic congestion as a
local issue, but rather see it as a regional issue.
Focus group participants identified transportation planning as a promising area for
collaboration not for its great upside, but rather because there is little or no downside. By
this, respondents mean that the service currently is not very good -- "You can't get fTom
one place to another.... It's a disaster." Dakota County needs to develop "a
vision.. . something that will serve us for the long term." A new effort is very unlikely to
do any harm.
Why This Opportunity Is Not Recommended: The upside of this opportunity is limited
not because this is not a problem area. But rather, we are skeptical whether Dakuta
County and the cities have the abili~~toeffect positive change. As one focus group
participant said, "Dakota County q6uld show you the vision, (but) all that's missing is the
money." This is, in short, a statewide, not merely a countywide issue.
Service centers: Co-location of multiple jurisdictions (2.15)
The joint study by the city and county of Pueblo, Colorado, recommended "co-locating
similar departments or functions." Not only does co-location promise reduced costs, but
"co-location was also cited by the administration, planning and public works sub-
committees as a way to improve manygovernmei1tal services." The study went on to
suggest co-location of the police and sheriff, 9-1-1- dispat~h, public works, purchasing
and fleet management operations of the city and county. More than just co-location,
however, the study recommended the consolidation of most of these operations.
Pueblo, Colorado, is quite different fTom Dakota County, of course, in that the City of
Pueblo accounts for the vast majority of residents of the county. In contrast, Dakota
County residents are widely dispersed in more than 30 communities. Eleven cities range
in population fTom 11,000 to 63,000, with no community accounting for more than 18
percent of the total. So the precise structure of co-location of city and county operating
units would probably look quite different from that of Pueblo, Colorado.
Collaboration in Dakota County might extend to planning, funding, design, engineering
and construction, as well as the coordination or consolidation of the services provided in
that facility.
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Why This Opportunity Is Not Recommended: This opportunity is not recommended,
as it would be available, even as a best case, in rather few cities in Dakota County.
Specialized public works equipment: Sharing by multiple jurisdictions (2.52)
Joint purchasing and ownership of specialized equipment -- and sharing of maintenance,
storage and liability costs -- is often advanced as an opportunity for local governments to
reduce costs. Typically, the sharing of specialized equipment refers to equipment used in
road maintenance, public works and parks. (The sharing of road maintenance services is
discussed below as a separate opportunity.)
The Wisconsin Legislative Audit Committee issued a best practices review in 1999 titled
Local Cooperation to Maintain Roads and Streets. It provided examples of equipment
suitable for joint ownership, such as brush chippers, power broom, road packer, pavement
roller and pothole patching machine. Equipment that is needed on short notice or by
more than one municipality on the same day, such as a snowplow, are not good
candidates for joint ownership.
Presently, Dakota County and ten Cities share public works equipment through
CONDAC. Yet sharing of specialized equipment was one of the most frequently
mentioned opportunities for further collaboration in the employee survey.
Why This Opportunity Is Not Rfcommended: Certainly, the sharing of road
maintenance and public works equipment is a good thing to do. Given, however, that
much equipment would be exempted ITom such a program -- by virtue of its being needed
everywhere at the same time -- we wonder whether the potential cost savings would
justify what would be a major effort. We believe that the recommended opportunities
provide more potential at this time.
Street and road maintenance (2.45)
Street and road maintenance represents significant line items in the budget of every unit
oflocal government. So there has been much interest in joint agreements and best
practices in street and road maintenance, statewide and in Dakota County.
The Minnesota Office of the Legislative Auditor publishes a long-standing series of Best
Practices Reviews, and it solicits suggestions for potential topics of future reviews. A
recent list included all of the following:
· Bituminous patching, seal coating, crack filling, roadside mowing, slurry seals and fog
seals
· Gravel road maintenance
· Purchasing new road maintenance equipment
· Road striping
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· Road maintenance -- e.g. sharing facilities among units of government, sub-contracting
to other units, etc.
· Sign surveying and roadside maintenance
The LMC reports many joint agreements for street and road maintenance, statewide,
increasing from 5 percent of all joint agreements in 1992 to 7.3 percent in 2003.
In Dakota County, the Cities of Apple Valley, Bumsville, Eagan, Inver Grove Heights,
and Lakeville -- along with Prior Lake, Savage, and Shakopee in Scott County -- jointly
purchase crack sealing and road striping services. Lakeville reports eight additional road
maintenance partnerships with Dakota County and MnDOT. South St. Paul conducts
maintenance on all county roads within the city. Other communities routinely enter into
joint agreements for the pla~ng, construction and operation of traffic signals. Dakota
County has maintenance agreements with several cities, shares resources, and enters into
agreements to accelerate road and bridge projects.
Yet, employees of units of local government in Dakota County suggested street and road
maintenance more frequently than any other partnership opportunity in the employee
survey. Meanwhile, citizens cited the area of transportation, generally, more often than
any other area of local government activity, and then suggested road maintenance more
often than any other transportation activity.
The most comprehensive discussion of best practices in street and road maintenance is
the report of the Wisconsin J oint Ir~gislative Audit, mentioned above in context of shared
ownership of specialized maintenance equipment. The report also recommends the
following additional joint activities:
· Group purchasing, typically of bulk materials such as road salt, fuel and roadwork
supplies
· Group purchases of equipment and machinery
.
· Renting of equipment from one local government to al1other'
· Communities can share maintenance responsibilities on boarder roads
· Communities can trade personnel and equipment on a project benefiting one community
for similar in-kind work on another project
· Communities can combine the human resources of one community with the fiscal
resources of another
As noted above, many Dakota County municipalities are already engaged in these types
of collaborative efforts. Based on the employee survey results, there appears to be an
opportunity for many more. In addition, 88 percent of the citizen panel (third highest
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among ten service categories) said this was an acceptable candidate for joint service
delivery.
Why This Opportunity Is Not Recommended: Many focus group participants
expressed a concern about a potential loss of service quality, either because "We all need
the same equipment at the same time," or because different communities have different
standards and expectations. One said, "(Roads) are local things, different cities have
different wants, different standards." These concerns are widespread enough that,
overall, the participants are equally divided on the desirability of pursuing these
opportunities.
Transit services: Coordinated delivery of transit services (2.15)
No municipality operates transit services on its own. Transit services are provided in
every case by virtue of local government collaboration. Dakota County is served by three
discrete transit "collaboratives" -- DARTS, Metro Transit, and Minnesota Valley Transit.
The question is whether the three services are integrated as well as possible, and whether
"one transit system" might operate as more than the sum of the parts.
Of particular concern is the fact that much of the scheduled transit is geared toward
getting people to or toward the core Cities of Minneapolis and St. Paul. Transit service
availability has not kept up with the demand for cross-county travel, particularly east-
west travel, within the county.
,
.(
Many focus group participants expressed strong support for more mass transit, including
circulator bus service, Cedar Avenue BR T and Hiawatha light rail. Some advocated for a
countywide transit authority, whether by joining with MVT A or otherwise opting out of
Metro Transit.
Why This Opportunity Is Not Recommended: This opportunity is not recommended,
because we are skeptical of the impact that Dakota County can have on this issue.
Certainly, a collaborative (;Quld clariTy the vision for a more effective transit system in
Dakota County, but until furtlier fumiing is forthcoming at some level there is little
likelihood that such a vision of enhanced transit services can be implemented. The
recommended opportunities have more potential for success at the present time.
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Barriers to Implementation
Moving forward to implementation, regardless of the opportunity, is not without potential
challenges. Each project brings with it a unique set of issues that require attention ITom
the governing bodies as well as those impacted by the service delivery.
Generally speaking, local governments in Dakota County will need to reconcile the
following issues to make implementation possible:
1. Power sharing. Power, in any collaboration, will be shared between political
jurisdictions. Power is also shared among front line staff that provide the services
and have accountability for results. Decision-making and direction to staff will need
to be very clearly delineated, both on a policy and an operational level.
2. Service levels. Local governments and their citizens have varying expectations for
the level of services that are provided -- often expressed qualitatively as "basic," or
"high quality," or in similar terms. Merging or coordinating services with historically
different quality levels requires significant up ITont effort to clarify outcomes and
expectations. Some communiti~s may not wish to collaborate with others that do not
share their service level definitions.
3. Local control. This is a political as well as an operational consideration.
Collaboration by its very natury.ifuplies the sharing of control, or sometimes even
moving front-line management control entirely to another jurisdiction.
Accountability flows to those in control of results. If historic patterns of oversight
and control are changed, loss of "local accountability" can be a source of mction.
4. Change management. From simple opposition to change, to fear of job loss, and to
the practical difficulties of merging systems -- the failure to effectively manage these
and other elements of change can slow or stop a collaborative project. Issues such as
uniol1 rules or incompatible accounting or information ~ystems, for example, may
need to be worked out before the first effort can commence. -
More to the point, any and all stakeholders will need to be engaged in any
collaboration that is implemented as a result of the RiPP process. Further, the
management team must help all stakeholders to clearly understand and to focus upon
the desired outcomes, such as enhanced public safety, providing a high quality of
service with fewer resources, and so on.
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