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Home My WebLink About12-20-04 CITY OF HASTINGS COUNCIL MEETING Monday, December 20,2004 7:00 P.M. I. CALL TO ORDER: II. ROLL CALL: III. DETERMINATION OF QUORUM: IV. APPROVAL OF MINUTES: Approval of Minutes for the Regular Meeting on December 6, 2004 V. COUNCIL ITEMS TO BE CONSIDERED: Presentation-2004 Employee Recognition Awards Presentation-City of Hastings Bond Rating Upgrade Plaque: Bob Thistle (Springsted) VI. CONSENT AGENDA: The items on the Consent Agenda are to be acted upon by the City Council in a single motion. There will be no discussion of these items unless a Councilmember or citizen so requests, in which event the items will be removed from the Consent Agenda to the appropriate department for discussion. 1. Pay Bills As Audited 2. Resolution-Approve 2005 Tobacco License Renewals 3. Resolution-Approve 2005 Massage Therapy License Renewals 4. Approve Appointment of Substance Abuse Professional 5. Resolution-Approve 2005 Official Newspaper 6. Approve Personnel Policy Amendment-Sick Leave Donation 7. Approve Temporary Finance Department Structure Changes 8. Approve 2005 Budget a. Resolution Adopting 2005 City Property Tax Levy b. Resolution Adopting 2005 City Budget c. Resolution Adopting 2005 City HRA Property Tax Levy 9. Approve 2004 Budget Adjustments 10. Accept Quote-Public Works Excess 1994 Pickup Truck 11. First Reading/Order Public Hearing-City Code Amendment #2004-68: Multiple Family Moratorium Ordinance Changes (Chapters 10 & 11) 12. Appoint Planning Commissioner 13. Reappoint Planning Commissioners (Greil, Hollenbeck, and Twedt) 14. Adopt 2005 CDBG Budget 15. Approve Parks and Recreation Department Logo 16. Establish Public Works Lead Operator Pay Scale 17. Parks and Recreation Request for Payments 18. Request Authorization to Advertise for Bids for Replacement of Fire Engine 19. Equipment Purchase 20. Final Pay Estimate-Project 2003: Ice Arena Fire Lane Project: Pember Excavating ($999.83) 21. Pay Estimate #3-Project 2003: 10th Street & Highway 61 Project: Pember Excavating ($4,168.79) Hastings, Minnesota December 6, 2004 The City Council of the City of Hastings, Minnesota met in a regular meeting on Monday, December 16 2004 at 7:00 p.m., in the City Hall Council Chambers at the Hastings City Hall, 101 East 4th Street, Hastings, Minnesota. Council Items to be City Adminis Inc. be added un Moved by Cou add that item age 7 Ayes; ~ayor Werner, Council Members M Hazlet, Yandrasits and Hicks ~) Schultz, Riveness, Members Present: Members Absent: None Staff Members Present: City Administrator Da Melanie Mesko Le D~rector John H' Grossman, Interim Pa Administrator n lanning ctor John mith Approval of Minutes Mayor Werner asked if there w regular meeting of November 15, 200 presented. . io s to the minutes of the tes were approved as onded by Councilmember Riveness to Rive d Jo eattie and his students, who provided a presentation ermlllion River. The Council thanked Mr. Beattie and his Consent Agenda Moved by seconded by Council Member Riveness to approve the Conse Agenda as presented. 7 Ayes; Nays, None. 1. Pay Bills As Audited 2. Accept Retirement Notice of HEO Foreman 3. Accept Retirement Notice of Police Secretary 4. Accept Retirement Notice of Engineering Technician 5. Accept Resignation of Code Enforcement Inspector Minutes of the Regular Meeting of December 6, 2004 Page 2 of 4 6. Application-2005 Recycling Grant 7. 2004/2005 Non-Union Compensation Schedule Adjustment 8. Resolution-Lions Club Recreation Donation 9. Resolutions-Marathon Ashland Oil and The Farmers Union Cooperative Oil Association Fire Donations 10. Budget Adjustments and Transfers . 11. Mutual Aid Agreements-ALF Ambulance and Cannon Falls Ambulance 12. End Users Radio Agreement-Dakota County 13. Renew Parks and Recreation Beverage Agreeme 14. Resolution Rescinding No Fault Sewer Insuran 15. Approve Economic Development Commissi Public Hearing-2005 Budget and Truth in Taxati Mayor Werner opened the public hearing a City Administrator Osberg provided a brie budget. He stated that the city tax rate will inc hearing is a requirement and that no othe adoption and final approval will be on the Decemb Vince Teuber, 406 5th Street West, stated Hi maintaining the same tax rate; decre hould be sou Hearing no further comments, rner close mended 2005 he public ng; budget ,Iic hearing at 7:35 p.m. ooke Court (Dan Rother is item s tabled at the November 15 City ted that staff has conducted an inspection hat would impact the residential nature one off-site, so no chemicals are kept on arshal has no issues or conditions with the is recommending approval of a one year probationary handled home occu Moved approve the req 7 Ayes; Nays, Non Iterated that issues with home occupations are an stated that there is no record of complaints for this mber Moratzka; seconded by Councilmember Riveness to sented. Downtown Riverfront Redevelopment- TIF options HRA Director Grossman and Ehlers Representative Jessica Cook stated that there are four TIF options for consideration; Option C is the option preferred by the Planning Committee of the Council. Grossman stated that several actions are requested: 1. Provide direction to staff whether to proceed with establishment of a tax increment district for downtown redevelopment and indicate the desired boundaries for the district; and 2. If proceeding with a tax increment district, a public hearing should be set for Minutes of the Regular Meeting of December 6, 2004 Page 3 of 4 February 7,2005. Ms. Cook briefly outlined the four options before the Council, including any "gap" that is estimated to exist among the various options. Ms. Cook stated that at least 90% of the tax increment must be used to correct the blighting conditions that caused the district to qualify as a redevelopment district. In each of the Options A, B, and C, tax increment would be used for land acquisition and/or site preparation on Block 1, and payments for special assessments for street reconstruction and streetscaping throughout the district. Ms. Cook noted that under the terms of the existing agreement with the designated developer (Sherman Associates), the City is precluded from pro . assistance to other developers within the district. Mayor Werner stated concern with using tax increm or HRA already own. Ms. Cook stated that the incr improvements that would not occur if a developer w Council member Schultz stated support of 0 and the north half of Block 2 with esplanade/ga Councilmember Moratzka stated supp the Heart of Hastings plan. Councilmember Yandrasits stated that use Councilmember Riveness stated concern ove Councilmember Hicks stated rt and poten . transportation project. Moved by Councilmember Mor support Option C for a tax increment dis 7 Ayes, Nays, None. Moved by Cou public hearing on t 7 Ayes, Nays, No Reconside on-Millard Ave., Inc. H ed that e Planning Committee of the Council met with the ap mends that the certificate be approved and direct sta . pment Commission to define criteria for the use of staffing an ated that to be consiQered, a councilmember voting to table the is 15, 2004 may make a motion to reconsider. If that occurs, that previous tand to be voted upon. Moved b ember Schultz, seconded by Councilmember Moratzka to reconsider the den e request for certification. 6 Ayes, Nays, one. uncilmember Yandrasits voting against. The previous motion stands: Moved by Councilmember Hicks, seconded by Councilmember Hazlet to approve the request for certificate of satisfaction as requested. Councilmember Yandrasits stated continued opposition to approving the certificate. She stated that she did not see any benefitto the City by waiving its policy. She stated support on waiting until a revised policy has been created. 6 Ayes, Nays, none. Councilmember Yandrasits voting against. rchase land that the city be used to pay for ct. Blocks 1 and 16 ncilmember Schultz to Comments from Audience: Minutes of the Regular Meeting of December 6, 2004 Page 4 of 4 Jackie Boler, 402 West ih Street, asked whether the agreement with Sherman Associates has been extended past January 20,2005. City Administrator Osberg stated that it has not been extended. Pam Hozem, 114 Eat 2nd Street, thanked the Council for their continued work on downtown redevelopment Laurel Cox, owner of Professor Java's, 202 East 2nd Street, thanked the Council for continued work on downtown redevelopment and encouraged pr tness in the process. Rich Myklebust, 1336 Eagle Bluff Drive, asked the sta permitted in an easement. This item has been reviewe the Council and directed to staff to develop a policy. Ron Craft, 216 East 2nd Street, encouraged th options which generate traffic downtown. Adjournment Moved by Co adjourn the meetin 7 Ayes; Nays, No Ma~ ATTEST City Clerk Date: 12/16/2004 Time: 13:19:05 Operator: LYNNE BENSON CITY OF HASTINGS FM Entry - Invoice Payment - Department Report Department Vendor Name Description -------------------- -------------------- ------------------------ ADMINISTRATION ADMINISTRATION ADMINISTRATION CITY CLERK CITY CLERK CITY CLERK CITY CLERK FINANCE MAINTENANCE MAINTENANCE PLANNING M.I.S. POLICE POLICE POLICE POLICE POLICE POLICE POLICE POLICE POLICE POLICE POLICE POLICE POLICE POLICE BUILDING AND BUILDING AND BUILDING AND BUILDING AND PUBLIC WORKS PUBLI C WORKS REGINA MEDICAL CENTE DEC WELLNESS Total for Department 000 AT&T LONG DISTANCE CHARGES NEOPOST LEASING JAN RENTAL MAILPRO OSBERG, DAVID M. PARKING/ MEETING Total for Department 105 TRATORRIA DA VINCI AT&T MESKO LEE, MELANIE ST CLOUD TIMES Total for REFUND/LIQUOR LICENSE FE LONG DISTANCE CHARGES MILEAGE/ APMP MEETING ENG SUPERVISOR PUBLlCATI Department 107 AT&T LONG DISTANCE CHARGES Total for Department 120 DAKOTA ELECTRIC ASSN ELECTRICITY/DEC SCHILLING PAPER CO. PAPER SUPPLIES Total for Department 140 AT&T LONG DISTANCE CHARGES Total for Department 150 AT&T LONG DISTANCE CHARGES Total for Department 160 AT&T LONG DISTANCE CHARGES BOUND TREE/NORTH AME FIRST AID ITEMS BREWER KAREN UNIFORM ALLOWANCE CARDIAC SCIENCE INC DEFIBULATOR ITEMS CDW GOVERNMENT INC COMPUTER ITEMS DAKOTA COUNTY TECH C PURSUIT REFRESHER/HICKS DAKOTA ELECTRIC ASSN ELECTRICITY/DEC GALLS, INC. RESERVE JACKETS JACOBSON, JEREMY REIMBURSE/ GASOLINE DTF LEXIS NEXIS ONLINE RESEARCH MOTOR PARTS SERVICE VEHICLE UNLOCK ITEMS OFFICE MAX - A BOISE OFFICE SUPPLIES ARCH WIRELESS PAGER LEASE STREICHER'S SWAT VEST/WOOD Total for Department 201 INSPECT AT&T LONG DISTANCE CHARGES INSPECT BDM CONSULTING ENGIN FINAL GRADE INSPECT BDM CONSULTING ENGIN TOP OF BLOCK VERIFlCATIO INSPECT INT'L CODE COUNCIL I ICC GUIDELINES REHAB BOO Total for Department 230 ABM EQUIPMENT & SUPP CRANE FOR HOIST TRUCK AT&T LONG DISTANCE CHARGES VI-1 Page: 1 Amount ------------ 150.00 150.00* 4.23 233.58 9.00 246.81* 1,200.00 2.40 69.38 836.31 2,108.09* 4.54 4.54* 19.48 633.09 652.57* 7.80 7.80* .39 .39* 77.77 394.11 50.02 172 . 10 798.75 190.00 10.68 421.95 28.82 110.00 382.94 40.00 186.97 1,095.00 3,959.11* 12.10 2,700.00 1,500.00 27.99 4,240.09* 11,033.40 6.97 Date: 12/16/2004 Operator: LYNNE BENSON Time: 13:19:06 CITY OF HASTINGS FM Entry - Invoice Payment - Department Report Page: 2 Department Vendor Name Description Amount -------------------- -------------------- ------------------------ ------------ PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLI C WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLI C WORKS PUBLIC WORKS BDM CONSULTING ENGIN LOT REVIEW CERT BIRK, JOSEPH UNIFORM ALLOWANCE CITY ENGINEER ASSN 0 MONTGOMERY/ CONFERENCE DAKOTA COUNTY TREASU RECYCLING LIGHT BULBS DAKOTA ELECTRIC ASSN ELECTRICITY/DEC KIMBALL-MIDWEST WHEEL/ LUBRICANT MEYER COMPANY BIRK/ CLOTHING MEYER COMPANY MEIER/ CLOTHING MEYER COMPANY MIKISKA/ BIBS & SHIRT NINE EAGLES PROMOTIO MIKISKA/ CLOTHING SALVERDA, DONALD E CONFERENCE/ MONTGOMERY TOTAL TOOL WRENCH SET/ SHACKLES Total for Department 300 PARKS AND RECREATION FIRST NAT'L BANK JANUARY/0320243279 Total for Department 401 LE DUC MANS ION BDM CONSULTING ENGIN LEDUC PARKING LOT Total for Department 450 Total for Fund 101 LONG DISTANCE CHARGES ENGINEERING/ POOL WARMING HOUSE/ FIXTURES WARMING HOUSE/FIXTURES TOWELS WARMING HOUSES/ PAINT HA ALTERNATOR/ SKID LOADER WALLIN PARK/ IRRIGATION WALLIN PARK/IRRIGATION P FENCE REPAIRS PARKS AND RECREATION AT&T PARKS AND RECREATION ENCOMPASS INC PARKS AND RECREATION FERGUSON ENTERPRISES PARKS AND RECREATION FERGUSON ENTERPRISES PARKS AND RECREATION LEEF BROTHERS, INC. PARKS AND RECREATION MENARDS PARKS AND RECREATION MOTOR PARTS SERVICE PARKS AND RECREATION NORTHWEST LANDSCAPE PARKS AND RECREATION NORTHWEST LANDSCAPE PARKS AND RECREATION SPIRAL FENCE Total for Department 401 PARKS AND RECREATION AT&T Total for Fund 200 LONG DISTANCE CHARGES Total for Department 401 Total for Fund 201 LONG DISTANCE CHARGES Total for Department 170 Total for Fund 210 HERITAGE PRESERVATIO AT&T REGINA MEDICAL CENTE DEC WELLNESS Total for Department 000 FIRE ALEX AIR APPARATUS I HELMETS 4,500.00 56.48 240.00 38.65 1,716.48 157.64 33.52 250.00 99.99 90.00 600.00 50.44 18,873.57* 1,527.35 1,527.35* 1,563.50 1,563.50* 33,333.82* .26 685.00 333.65 566.24 48.39 177.03 163.66 108.00 341. 62 1,700.00 4,123.85* 4,123.85* .13 .13* .13* 3.20 3.20* 3.20* 150.00 150..00* 357.91 Date: 12/16/2004 Time: 13:19:06 operator: LYNNE BENSON Page: 3 Department Vendor Name Description Amount CITY OF HASTINGS FM Entry - Invoice Payment - Department Report -------------------- -------------------- ------------------------ ------------ FIRE FIRE FIRE FIRE FIRE FIRE FIRE FIRE FIRE FIRE FIRE FIRE FIRE FIRE FIRE AMBULANCE AMBULANCE AMBULANCE AMBULANCE ANCOM COMMUNICATIONS HTl000 SPEAKER MIC ANCOM COMMUNICATIONS PAGER REPAIRS AT&T LONG DISTANCE CHARGES CHRISTIANSON, MICHAE LAPTOP COMPUTER! SOFTWAR EGGERT MICHAEL REIMBURSE!PARAMEDIC PATC ERICKSON, DR. L.G. 2004 MEDICAL DIRECTOR FE FASTENAL COMPANY SHOP SUPPLIES GRAPHIC DESIGN ENVELOPES! RETURN ADDRES MIDTOWN FOOD CENTER COFFEE NAT'L REGISTRY OF EM PARAMEDIC PATCHES PAULSON CHRISTOPHER REIMBURSE!STRIKER SIDE Z REGINA MEDICAL GROUP FLU VACCINE SCHUTT, MIKE BELT CLIP! REIMBURSE U.S. POSTMASTER POSTAGE WHITEWATER WIRELESS, INSTALL RADIO! 1480 Total for Department 210 HASTINGS TIRE & AUTO TIRE REPAIR!1463 MOORE MEDICAL CORP. MEDICAL SUPPLIES MOTOR PARTS SERVICE FILTERS PRAXAIR DISTRIBUTION OXYGEN Total for Department 220 Total for Fund 213 PARKS AND RECREATION BRAUN INTERTEC PARKS AND RECREATION RED WING CONSTRUCTIO PARKS AND RECREATION SPIRAL FENCE Total WALLIN PK! SOIL TESTING SHELTER CONSTRUCTION PIONEER PARK! HOCKEY RIN for Department 401 Total for Fund 401 HOUSING AND REDEVELO AT&T LONG DISTANCE CHARGES Total for Department 500 PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS Total for Fund 404 BDM CONSULTING ENGIN 2003-3 SPIRAL 31ST BDM CONSULTING ENGIN 2003-6 GS DR EXT BDM CONSULTING ENGIN RIVERWOOD SO OAKS CONTRACTORS EDGE INC RETAINAGE CONTRACTORS EDGE INC RSO!SO OAKS FLUEGEL" MOYNIHAN P 2003 CONSTRUCTION LEGAL MN DEPT OF TRANSPORT RSO LAB TESTING MN DEPT OF TRANSPORT RSO LAB TESTINGS PEMBER EXCAVATING IN 2003 10 " 61 PAY EST 3 PEMBER EXCAVATING IN ARENA FIRE LANE FINAL PEMBER EXCAVATING IN REDUCE RETAINAGE TO $400 Total for Department 300 286.75 12.78 12.65 1,512.28 90.00 750.00 71 7.70 52.19 53.83 315.00 150.00 544.70 15.92 599.70 937.09 6,408.50* 44.79 783.52 42.11 212.92 1,083.34* 7,641. 84* 548.75 38,321. 58 37,424.00 76,294.33* 76,294.33* 10.51 10.51* 10.51* 1,265.50 119.00 258.00 -301. 72 6,034.36 4,368.75 6,434.16 191.98 4,168.79 999.83 8,703.29 32,241.94* Date: 12/16/2004 Time: 13:19:06 Operator: LYNNE BENSON Page: 4 Department Vendor Name Description Amount CITY OF HASTINGS FM Entry - Invoice Payment - Department Report -------------------- -------------------- ------------------------ ------------ PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLI C WORKS CITY CLERK CITY CLERK Total for Fund 493 A-1 EXCAVATING 31ST ST ACE BLACKTOP 10 & 61 PROJ 04-4 BDM CONSULTING ENGIN 2004-1 WESTWOOD BDM CONSULTING ENGIN 2004-4 10TH HWY 61 BDM CONSULTING ENGIN 31ST RECONSTRUCTION BDM CONSULTING ENGIN DAKOTA HILLS THREE RIVERS CONSTRU 04 -1 WESTWOOD Total for Department 300 Total for Fund 494 AT&T LONG DISTANCE CHARGES DAKOTA ELECTRIC ASSN ELECTRICITY/DEC ECOLAB PEST ELIM.DIV ODOR UNITS G & K SERVICES TOWEL RENTAL GOPHER STATE ONE-CAL LOCATES GRAPHIC DESIGN INSERTING STATEMENTS HEUSSER, JAMES REIMBURSE/ CELL PHONE RE MEYER COMPANY MCNAMARA/ JACKET SHIRTS PEINE MARK REIMBURSE/WATERFLOW INDI REGINA MEDICAL CENTE DEC WELLNESS Total for Department 300 Total for Fund 600 BRAUN PUMP & CONTROL REPAIR LABOR DAKOTA ELECTRIC ASSN ELECTRICITY/DEC MCES WASTEWATER SERVICE Total for Department 300 Total for Fund 601 CAROL ROHR 11 TOKENS SOGGIORNO, SHIRLEY CLOTHING ALLOWANCE Total for Department 107 Total for Fund 610 PARKS AND RECREATION LAWRENCE M PRIEUR WEST BOARD CLEANING PARKS AND RECREATION AT&T LONG DISTANCE CHARGES PARKS AND RECREATION BAHLS SERVICE COUPLERS PARKS AND RECREATION FARMER BROS CO. COFFEE/ COCOA SUPPLIES PARKS AND RECREATION GARTNER REFRIGERATIO LB3-115 VARI LEVEL CONTR PARKS AND RECREATION JAYTECH, INC. SOLID INHIBITOR CONTRACT PARKS AND RECREATION MIDWEST COCA-COLA BT POP WATER SUPPLIES PARKS AND RECREATION MIDTOWN FOOD CENTER NOV CONCESSION SUPPLIES PARKS AND RECREATION MOSENG, PATRICK DAVI KEYS/ DELIVERY PARKS AND RECREATION MOSENG, PATRICK DAVI LOCK REPAIRS/LK 32,241. 94* 132, 139.82 29,128.32 8,677.00 1,534.50 9,559.00 14,798.00 380,823.46 576,660.10* 576,660.10* 12.48 43.00 12.25 107.83 286.35 224.20 35.00 250.00 88.66 30.00 1,089.77* 1,089.77* 3,499.48 170.23 71,824.59 75,494.30* 75,494.30* 16.50 132.60 149.10* 149.10* 343.95 5.83 36.33 331. 75 911. 41 1,537.59 508.90 371.23 21.30 82.78 Date: 12/16/2004 Time: 13:19:06 operator: LYNNE BENSON CITY OF HASTINGS FM Entry - Invoice Payment - Department Report Page: 5 Department Vendor Name Description Amount -------------------- -------------------- ------------------------ ------------ PARKS AND RECREATION 0 I CONNOR PLBG & HEAT SERVICE CHECK/FURNACE PARKS AND RECREATION OSS LIATRA FIGURE SKATING LESSONS/8 PARKS AND RECREATION R & R SPECIALITIES, EMISSION TEST/PARTS PARKS AND RECREATION REGINA MEDICAL CENTE DEC WELLNESS Total for Department 401 PUBLIC WORKS PUBLIC WORKS PLANNING PLANNING PLANNING PLANNING PLANNING PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS Total for Fund 615 AT&T LONG DISTANCE CHARGES J F BRENNAN CO INC CRANE RENTAL Total for Department 300 Total for Fund 620 BDM CONSULTING ENGIN EASTENDERS ADDTN BDM CONSULTING ENGIN PLASTIC PRINTERS BDM CONSULTING ENGIN RIVERWOOD 8 BDM CONSULTING ENGIN RIVERWOOD 8TH BDM CONSULTING ENGIN WESTVIEW PACKAGING Total for Department 150 BDM CONSULTING ENGIN BAILEY RIDGE BDM CONSULTING ENGIN CENT SO BDM CONSULTING ENGIN EASTENDERS BDM CONSULTING ENGIN GLENDALE HTS 2 BDM CONSULTING ENGIN GLENDALE HTS GRADING BDM CONSULTING ENGIN PLEASANT ACRES BDM CONSULTING ENGIN SCHOOL HOUSE SQ BDM CONSULTING ENGIN SO PINES 4 BDM CONSULTING ENGIN SUMMIT POINT BDM CONSULTING ENGIN SUMMIT TS BDM CONSULTING ENGIN WALLIN 11 '.. . Total for Department 300 Total for Fund 807 Grand Total 69.00 656.00 1,394.45 30.00 6,300.52* 6,300.52* .78 1,863.75 1,864.53* 1,864.53* 187.50 437.50 125.00 6,234.75 62.50 7,047.25* 178.50 401. 75 148.75 1,136.75 59.50 69.58 156.75 148.75 565.25 37.75 5,339.00 8,242.33* 15,289.58* 830,497.52* December 20, 2004 Mayor Werner atyaf H1sti'gs Nemmim To: City Council From: Becky Kline, Finance Department Date: 12/08/2004 The attached Department Report itemizes vouchers that were paid on December 8, 2004. Thank you. Date: 12/08/2004 Time: 09:22:56 Operator: BECKY KLINE Page: 1 CITY OF HASTINGS FM Entry - Invoice Payment - Department Report Department Vendor Name Description Amount -------------------- -------------------- ------------------------ ------------ PUELI C WORKS DAKOTA COUNTY TECH C M SCHUTT/ VEHICLE INSPEC Total for Department 300 75.00 75.00* Total for Fund 101 75.00* Grand Total 75.00* , "' i d ",! Q1yof I-bsti gs NEnmrdm To: City Council From: Becky Kline, Finance Department Date: 12/14/2004 The attached Department Report itemizes vouchers that were paid on December 14, 2004. Thank you. Date: 12/14/2004 Time: 09:05:49 Operator: BECKY KLINE Page: 1 Department Vendor Name Description Amount CITY OF HASTINGS FM Entry - Invoice Payment - Department Report -------------------- -------------------- ------------------------ ------------ COUNCIL AND MAYOR ADMINISTRATION ADMINISTRATION ADMINISTRATION ADMINISTRATION ADMINISTRATION ADMINISTRATION ADMINISTRATION CITY CLERK CITY CLERK FINANCE FINANCE MAINTENANCE MAINTENANCE PLANNING M.I.S. POLICE POLICE POLICE POLICE POLICE POLICE POLICE POLICE POLICE POLICE POLICE POLICE BUILDING AND BUILDING AND BUILDING AND BUILDING AND MINNESOTA MUTUAL LIFE INS PREMIUM/DEC Total for Department 000 MINNESOTA MUTUAL LIFE INS PREMIUM/DEC Total for Department 102 ASSN. OF METRO MUNIC MAMA LUNCHEON/ 11/18 GRAPHIC DESIGN ENVELOPES GRAPHIC DESIGN MESKO LEE/ BUSINESS CARD IKON OFFICE SOLUTION COPIES LASERSHARP, INC. LASER CARTRIDGE MINNESOTA MUTUAL LIFE INS PREMIUM/DEC NEXTEL COMMUNICATION CELL PHONE SERVICE Total for Department 105 EMILY'S MINNESOTA MUTUAL Total for TRAINING/ ROLLS & COOKIE LIFE INS PREMIUM/DEC Department 107 HASTINGS AREA CHAMBE OCT LODGING TAX MINNESOTA MUTUAL LIFE INS PREMIUM/DEC Total for Department 120 KUSANT THOMAS MAINT AGREEMENT/1/2 NOV LIFEWORKS SERVICES I NOV SERVICES Total for Department 140 MINNESOTA MUTUAL LIFE INS PREMIUM/DEC Total for Department 150 MINNESOTA MUTUAL LIFE INS PREMIUM/DEC Total for Department 160 AT & T WIRELESS MDT SITE LEASE BIRCHEN ENTERPRISES VEHICLE MAINT HASTINGS STAR GAZETT ADVERTISING FOR AUCTION IKON OFFICE SOLUTION COPIES KUSTOM SIGNALS, INC. REPAIR RADAR UNIT MINNESOTA MUTUAL LIFE INS PREMIUM/DEC NEXTEL COMMUNICATION CELL PHONE BILL OFFICE MAX - A BOISE OFFICE SUPPLIES/DARE OFFICE TIMESAVERS, L DIRECTORY BOOK TEE'S PLUS DARE T-SHIRTS TERRY'S ACE HARDWARE SHIPPING UNIFORMS UNLIMITED HICKS/ UNIFORM Total for Department 201 INSPECT CROSSROADS EXPRESS L OIL CHANGE INSPECT MCES NOV SAC CHARGES INSPECT MINNESOTA MUTUAL LIFE INS PREMIUM/DEC INSPECT NAT'L FIRE PROTECTIO BAKKEN/ DUES 1,230.36 1,230.36* 54.68 54.68* 18.00 181. 05 62.84 1,781.74 84.14 20.24 37.90 2,185.91* 26.16 5.35 31.51* 7,044.36 32.40 7,076.76* 1,125.00 295.20 1,420.20* 15.80 15.80* 8.10 8.10* 284.00 1,881.31 49.50 302.89 73 .90 226.80 722.81 240.24 22.90 2,079.31 20.85 157.85 6,062.36* 25.48 65,488.50 8.10 135.00 Date: 12/14/2004 Time: 09:05:50 Operator: BECKY KLINE Page: 2 Department Vendor Name Description Amount CITY OF HASTINGS FM Entry - Invoice Payment - Department Report -------------------- -------------------- ------------------------ ------------ BUILDING AND INSPECT NEXTEL COMMUNICATION CELL PHONE SERVICE Total for Department 230 PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLI C WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLI C WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLI C WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS AGGREGATE INDUSTRIES SAND ALBINSON HP PRINTER SERVICE ASPEN EQUIPMENT CO SUPPLIES BARR ENGINEERING CO. WALLIN / LOMR BOYER FORD TRUCKS MOTOR BOYER FORD TRUCKS PLUG / WASHER CATCO PARTS & SERVIC CYLINDER LABOR/PARTS COPY EQUIPMENT INC. SCAN TO DISK DOERER'S GENUINE PAR ARM SET DOERER' S GENUINE PAR HOSES FARMERS UNION CO-OP GREASE/ LUBE OIL MINNESOTA MUTUAL LIFE INS PREMIUM/DEC MILLERBERND ARM MOTOR PARTS SERVICE 15/16 MOTOR PARTS SERVICE COUPLER/ FILTERS MOTOR PARTS SERVICE FILTERS MOTOR PARTS SERVICE STARTER FLUID MOTOR PARTS SERVICE SUPPLIES MOTOR PARTS SERVICE WIRE NEXTEL COMMUNICATION WIRELESS CHARGES O'BRIEN, JOE CHEVROL HANDLE o 'BRIEN, JOE CHEVROL RETAINER RUFFRIDGE JOHNSON EQ SHOCK TERRY'S ACE HARDWARE ANTI FREEZE TERRY'S ACE HARDWARE BATTERY TERRY'S ACE HARDWARE FASTENERS TERRY'S ACE HARDWARE SUPPLIES TERRY'S ACE HARDWARE TREADS TOWER ASPHALT, INC. WINTER MIX Total for Department 300 PARKS AND RECREATION MINNESOTA MUTUAL LIFE INS PREMIUM/DEC Total for Department 401 LE DUC MANSION MISCELLANEOUS MISCELLANEOUS MISCELLANEOUS BDM CONSULTING ENGIN LE DUC Total for Department 450 LEAGUE/MN CITIES INS DEDUCTIBLE/ D KRAEGER LEAGUE/MN CITIES INS DEDUCTIBLE/ J STEVENS LEAGUE/MN CITIES INS DEDUCTIBLE/ L MURR Total for Department 600 Total for Fund 101 PARKS AND RECREATION HASTINGS STAR GAZETT AERATION NOTICE PARKS AND RECREATION IKON OFFICE SOLUTION COPIES PARKS AND RECREATION MN DEPT. OF AGRICULT PESTICIDE APPLICATOR LIC 206.42 65,863.50* 951. 63 420.00 221.41 895.98 93.71 6.97 142.59 138.00 4.46 32.87 519.49 117.29 4,110.00 6.25 108.57 320.40 1. 91 126.65 10.13 795.35 22.15 94.83 63.37 14.63 3.39 .96 25.05 21. 28 995.56 10,264.88* 4.05 4.05* 1,582.00 1,582.00* 250.00 214.43 55.71 520.14* 96,320.25* 155.40 44.54 40.00 Date: 12/14/2004 Time: 09:05:50 Operator: BECKY KLINE CITY OF HASTINGS FM Entry - Invoice Payment - Department Report Page: 3 Department Vendor Name Description Amount -------------------- -------------------- ------------------------ ------------ PARKS AND RECREATION MINNESOTA MUTUAL LIFE INS PREMIUM/DEC PARKS AND RECREATION MILLPOND DESIGNS LTD GRETEN PARK SIGN PARKS AND RECREATION MOTOR PARTS SERVICE ALLIG CLIP PARKS AND RECREATION MOTOR PARTS SERVICE PERMA CURE/TOOLS PARKS AND RECREATION MOTOR PARTS SERVICE SUPPLIES PARKS AND RECREATION O'BRIEN, JOE CHEVROL CAP/TRUCK PARKS AND RECREATION S & T OFFICE PRODUCT OFFICE SUPPLIES PARKS AND RECREATION TERRY'S ACE HARDWARE A PLUG PARKS AND RECREATION TERRY'S ACE HARDWARE BATTERIES/ BULB PARKS AND RECREATION TERRY'S ACE HARDWARE CHRISTMAS LIGHTS PARKS AND RECREATION TERRY'S ACE HARDWARE FLASH LIGHTS PARKS AND RECREATION TERRY'S ACE HARDWARE LIGHT BULBS PARKS AND RECREATION TERRY'S ACE HARDWARE SHOVEL/ TAPE PARKS AND RECREATION TERRY'S ACE HARDWARE SHOVELS/ BROOMS PARKS AND RECREATION TERRY'S ACE HARDWARE TORO PARTS Total for Department 401 Total for Fund 200 PARKS AND RECREATION MINNESOTA MUTUAL LIFE INS PREMIUM/DEC Total for Department 401 Total for Fund 201 HERITAGE PRESERVATIO DARSOW JANIE FOLDERS/ REIMBURSEMENT HERITAGE PRESERVATIO FURNITURE HOUSE/OAK FRAME PICTURES HERITAGE PRESERVATIO IKON OFFICE SOLUTION COPIES Total for Department 170 Total for Fund 210 FIRE FIRE FIRE FIRE FIRE FIRE FIRE FIRE FIRE FIRE FIRE FIRE ALEX AIR APPARATUS I TURNOUT GEAR FINANCIAL FORMS & SU AMBULANCE BILLING FORMS GRAPHIC DESIGN OFFICE SUPPLIES IKON OFFICE SOLUTION COPIES METRO FIRE, INC. NOZZLES MINNESOTA MUTUAL LIFE INS PREMIUM/DEC MOTOR PARTS SERVICE RETURN/ SERPENTINE BELT ORDERPOINT BOOKS ICE-9 CM BOOK TERRY'S ACE HARDWARE FASTERNERS/ SHIPPING TERRY'S ACE HARDWARE HEX SCREW DRILL TERRY'S ACE HARDWARE SUPPLIES WAKOTA MUTUAL FIREMA 2004 MEMBERSHIP DUES Total for Department 210 AMBULANCE AMBULANCE AMBULANCE AMBULANCE AMBULANCE BLUE CROSS BLUE SHIE ERROR IN PAYMENT/CALL 20 BLUE CROSS BLUE SHIE ERROR/PAYMENT CALL200402 EMERGENCY MEDICAL PR PROSPLINT KIT/ ELECTRODE MEDTRONIC PHYSIO-CON MEDICAL SUPPLIES REGINA MEDICAL CENTE AMB SUPPLIES/ THRU 11/29 44.55 3,727.50 2.40 95.49 20.92 35.72 30.51 19.97 20.84 21.25 20.75 12.75 27.40 93.68 7.39 4,421. 06* 4,421. 06* 11.18 11.18* 11 . 18 * 26.25 376.42 44.54 447.21* 447.21* 8,966.21 276.33 401. 52 302.89 3,971.80 105.30 -35.03 95.05 10.65 49.81 135.53 25.00 14,305.06* 729.40 63.45 260.19 865.45 19.19 Date: 12/14/2004 Time: 09:05:50 Operator: BECKY KLINE CITY OF HASTINGS FM Entry - Invoice Payment - Department Report Department Vendor Name Description -------------------- -------------------- ------------------------ AMBULANCE REGINA MEDICAL CENTE NOV AMBULANCE SUPPLIES Total for Department 220 Total for Fund 213 PARKS AND RECREATION COLT ELECTRIC INC. PIONEER PARK/ ELEC Total for Department 401 Total for Fund 401 HOUSING AND REDEVELO DAKOTA COUNTY CDA MISSISSIPPI TERRACE DEBT Total for Department 500 Total for Fund 402 HOUSING AND REDEVELO EHLERS & ASSOC BAILLY'S LANDING/ PRE-DE HOUSING AND REDEVELO EHLERS & ASSOC RIVERFRONT/ PRE-DEVELOPM HOUSING AND REDEVELO MINNESOTA MUTUAL LIFE INS PREMIUM/DEC HOUSING AND REDEVELO SEH ENGINEERS TIF STUDY #4 Total for Department 500 Total for Fund 404 ECONOMIC ECONOMIC ECONOMIC GENERAL/BUSINESS SIBSIDY MILLARD AVE/CERTIFlCATIO LIFE INS PREMIUM/DEC Department 180 DEVELOPMENT BRADLEY & DEIKE PA DEVELOPMENT BRADLEY & DEIKE PA DEVELOPMENT MINNESOTA MUTUAL Total for Total for Fund 407 PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS ARROW BUILDING CENTE WOOD LATH BARR ENGINEERING CO. PRELIM WWOOD SS DESIGN BDM CONSULTING ENGIN 2004-1 WESTWOOD BDM CONSULTING ENGIN 2004-4 10TH & 61 BDM CONSULTING ENGIN 2004-4 10TH &61 BDM CONSULTING ENGIN DAKOTA HILLS BRAUN INTERTEC 2004-1 WWOOD TESTING BRAUN INTERTEC 2004-2 31ST ST IMPROVE BRAUN INTERTEC 2004-4 10TH & 61' BRAUN INTERTEC 2005 WESTVIEW IMP OTTO EXCAVATING, INC ROCK EXC/VRTU LIGHT POLE Total for Department 300 Total for Fund 494 PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS BERRY COFFEE CONNELLY INDUSTRIAL DOCUMENT RESOURCES GRAPHIC DESIGN GRAYBAR ELECTRIC COFFEE REPAIR LABOR UTILITY FORMS/2ND NOTIC ENVELOPES CONNECTORS Page: 4 Amount ------------ 183.84 2,121. 52* 16,426.58* 4,525.00 4,525.00* 4,525.00* 15,000.00 15,000.00* 15,000.00* 437.50 447.30 8.91 953.10 1,846.81* 1,846.81* 25.00 175.00 1.22 201. 22* 201.22* 18.02 748.50 6,255.50 2,472.00 125.00 7,938.50 3,069.75 1,922.00 533.50 7,559.00 2,500.00 33,141.77* 33,141.77* 22.00 445.00 1,133.86 2,298.28 178.54 Date: 12/14/2004 Time: 09:05:51 Operator: BECKY KLINE CITY OF HASTINGS FM Entry - Invoice Payment - Department Report Page: 5 Department Vendor Name Description Amount -------------------- -------------------- ------------------------ ------------ PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS IKON OFFICE SOLUTION COPIES INSIGHT PUBLIC SECTO CD DRIVE MINNESOTA MUTUAL LIFE INS PREMIUM/DEC MN PIPE & EQUIPMENT MARKING PAINT MN PIPE & EQUIPMENT WRENCH MOTOR PARTS SERVICE FILTERS/ U JOINTS MOTOR PARTS SERVICE FUSE HOLDER MOTOR PARTS SERVICE LAMP / TOGGLE MOTOR PARTS SERVICE POWERSERVE/ CLAMP MOTOR PARTS SERVICE REMOVER NEXTEL COMMUNICATION WIRELESS CHARGES PACE ANALYTICAL SERV TESTING TERRY'S ACE HARDWARE SUPPLIES TERRY'S ACE HARDWARE WlRE/ CABLE TWIN CITY WATER CLIN BACTERIA ANALYSIS Total for Department 300 Total for Fund 600 PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS FERGUSON ENTERPRISES HOSE / TEST BALL MINNESOTA MUTUAL LIFE INS PREMIUM/DEC TERRY'S ACE HARDWARE CAULK/ STEELWOOL TERRY'S ACE HARDWARE WATER FLOW MATE Total for Department 300 Total for Fund 601 CITY CLERK CITY CLERK CITY CLERK CITY CLERK CITY CLERK CITY CLERK BOYER FORD TRUCKS AC COMPRESSOR CLUTCH HASTINGS BUS CO BACK UP DRIVERS HASTINGS BUS CO BACKUP DRIVER MINNESOTA MUTUAL LIFE INS PREMIUM/DEC MOTOR PARTS SERVICE OIL FILTERS MOTOR PARTS SERVICE PARTS T-4 Total for Department 107 Total for Fund 610 PARKS AND RECREATION DIPPIN DOTS, INC. ICE CREAM PARKS AND RECREATION DOERER' S GENUINE PAR FILTERS PARKS AND RECREATION DOERER' S GENUINE PAR OIL FILTER/ GREASE PARKS AND RECREATION FARMER BROS co. COFFEE/ COCOA PARKS AND RECREATION FARMERS UNION CO-OP SWlVELS/ SPOUTS/ NOZZLE PARKS AND RECREATION FARNER BOCKEN COMPAN CONCESSION SUPPLIES PARKS AND RECREATION FERRELLGAS 6 FILLS PARKS AND RECREATION FERRELLGAS 8 FILLS PARKS AND RECREATION FERRELLGAS 9 FILLS PARKS AND RECREATION MAXIMUM SOLUTIONS, I SERVICE AGREEMENT PARKS AND RECREATION MIDWEST COCA-COLA BT POP / JUICE PARKS AND RECREATION MIDWEST COCA-COLA BT POP/ JUICE PARKS AND RECREATION MN ICE ARENA MNGR AS 2005 MEMBERSHIP 75.75 69.44 45.04 239.25 196.65 22.47 7.14 37.28 50.95 17.56 411.47 58.00 8.06 18.18 160.00 5,494.92* 5,494.92* 115.23 24.36 6.58 170.39 316.56* 316.56* 303.16 237.50 358.25 23.00 140.07 10.37 1,072.35* 1,072.35* 364.00 104.32 18.47 297.35 231. 96 320.08 76.18 126.83 151.18 350.00 422.55 646.50 100.00 Date: 12/14/2004 Time: 09:05:51 Operator: BECKY KLINE CITY OF HASTINGS FM Entry - Invoice Payment - Department Report Page: 6 Department Vendor Name Description Amount -------------------- -------------------- ------------------------ ------------ PARKS AND RECREATION MINNESOTA MUTUAL LIFE INS PREMIUM/DEC PARKS AND RECREATION R & R SPECIALITIES, ZAMBONI BLADE SHARPENING PARKS AND RECREATION SYSCO, MINNESOTA CONCESSION SUPPLIES PARKS AND RECREATION SYSCO, MINNESOTA SOFTENER SALT PARKS AND RECREATION TERRY'S ACE HARDWARE DRILL BITES PARKS AND RECREATION TERRY'S ACE HARDWARE FLUSH HANDLES PARKS AND RECREATION TERRY'S ACE HARDWARE HARDWARE PARKS AND RECREATION TERRY'S ACE HARDWARE HINGE PARKS AND RECREATION TERRY'S ACE HARDWARE JANITOR SUPPLIES PARKS AND RECREATION TERRY'S ACE HARDWARE THERMOSTAT Total for Department 401 Total for Fund 615 PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS COLT ELECTRIC INC. REPAIR LABOR CONNELLY INDUSTRIAL REPAIR LABOR MINNESOTA MUTUAL LIFE INS PREMIUM/DEC STELLAR ENERGY SERVI SOLENOID RELAY Total for Department 300 Total for Fund 620 PLANNING BDM CONSULTING ENGIN SO OAKS/3RD ADD Total for Department 150 PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS BARR ENGINEERING CO. PRELIM WWOOD SS DESIGN BDM CONSULTING ENGIN GLENDALE HTS 2ND BDM CONSULTING ENGIN WALLIN 11TH Total for Department 300 HOUSING AND REDEVELO BRADLEY & DEIKE PA SHERMAN/RIVERFRONT HOUS ING AND REDEVELO EHLERS & ASSOC SHERMAN/RIVERFRONT Total for Department 500 Total for Fund 807 Grand Total 21. 22 59.00 798.14 68.50 14.89 7.22 64.72 4.57 91.19 36.20 4,375.07* 4,375.07* 687.30 799.76 14.18 430.25 1,931.49* 1,931.49* 187.50 187.50* 32.50 1,444.50 4,710.63 6,187.63* 1,737.50 2,262.50 4,000.00* 10,375.13* 195,906.60* VI-2 To: From: Date: Re: Mayor Werner and City Councilmembers Melanie Mesko Lee, Assistant City Administrator December 14,2004 Renewal of 2005 Tobacco Licenses Recommended City Council Action: Approve the attached tobacco license renewal resolution. Backaround: Council is requested to approve the following tobacco licenses for calendar year 2005: Auto Stop, 1290 Frontage Road Auto Stop, 2124 Vermillion Street Cub Food, 1729 Market Boulevard-Need Paperwork and Payment Freedom Valu Center, 1726 Vermillion Street Hastings Country Club, 2015 Westview Drive Hastings Holiday #3563, 1500 Vermillion Street House of Wines, 1225 Vermillion Street M & H, 1402 Vermillion Street MGM Liquor Warehouse, 1250 Frontage Road South-Need Paperwork and Payment Midtown Food Center, 1110 Vermillion Street Murphy USA, 1790 Frontage Road-Need Paperwork and Payment Reissner's Grocery, 210 East 2nd Street Rivers Grill & Bar, 412 Vermillion Street Rivertown Liquors, 410 Vermillion Street - Roadside Pump and Grocery, 225 West 11th Street Short Stop Liquor, Inc., 275 West 33rd Street Super America #4486, 1390 South Frontage Road Super America #4539, 215 West 33rd Street Vermillion Bottle Shop, 2103 Vermillion Street Veterans Home, 1200 East 18th Street Walgreens, 1017 Vermilion Street Wal-Mart Store, 1752 North Frontage Road Tobacco Warehouse, 1250 South Frontage Road #3- Need Paperwork & Payment If you have any questions, please let me know. CITY OF HASTINGS DAKOTA COUNTY, MINNESOTA RESOLUTION 12-----.:...-04 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HASTINGS APPROVING 2005 TOBACCO LICENSES WHEREAS, on an annual basis, businesses must apply for and be approved to sell tobacco and tobacco-related paraphernalia within the City of Hastings; and WHEREAS, the license.year runs from January 1 to December 31; and WHEREAS, the following applicants have applied for a license renewal for the 2005 license year: Auto Stop, 1290 Frontage Road Cub Food, 1729 Market Boulevard Hastings Country Club, 2015 Westview Drive House of Wines, 1225 Vermillion Street MGM Liquor Warehouse, 1250 S. Frontage Rd Murphy USA, 1790 Frontage Road Rivers Grill & Bar, 412 Vermillion Street Roadside Pump and Grocery, 225 W. 11th St. Super America #4486, 1390 S. Frontage Rd. Vermillion Bottle Shop, 2103 Vermillion Street Walgreens, 1017 Vermilion Street Tobacco Warehouse, 1250 S. Frontage Rd. #3 Auto Stop, 2124 Vermillion Street Freedom Valu Center, 1726 Vermillion Street Hastings Holiday #3563, 1500 Vermillion Street M & H, 1402 Vermillion Street Midtown Food Center, 1110 Vermillion Street Reissner's Grocery, 210 East 2nd Street Rivertown Liquors, 410 Vermillion Street Short Stop Liquor, Inc., 275 West 33rd Street Super America #4539,215 West 33rd Street Veterans Home, 1200 East 18th Street Wal-Mart Store, 1752 North Frontage Road NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HASTINGS AS FOLLOWS; That the Mayor and the City Clerk be authorized to sign licenses authorizing the above applicants to operate as a licensed tobacco establishment for the period of January 1- December 31,2005, unless revoked by the City Council. ADOPTED BY THE CITY COUNCIL OF HASTINGS, MINNESOTA, THIS 20th DAY OF DECEMBER, 2004. Ayes: Nays: Absent: Michael D. Werner, Mayor ATTEST: Melanie Mesko Lee, Assistant Administrator/ City Clerk (SEAL) VI-3 To: From: Date: Re: Mayor Werner and City Councilmembers Melanie Mesko Lee, Assistant City Administrator December 14, 2004 Renewal of 2005 Massage Licenses Recommended City Council Action: Approve the attached massage therapy license renewal resolution. If you have any questions, please let me know. CITY OF HASTINGS DAKOTA COUNTY, MINNESOTA RESOLUTION 12-_-04 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HASTINGS APPROVING 2005 MASSAGE THERAPY LICENSE AND MASSAGE ESTABLISHMENT LICENSES WHEREAS, on an annual basis, licensed massage therapists and licensed massage therapy establishments are required to reapply for an annual license; and WHEREAS, the license year runs from January 1 to December 31; and WHEREAS, the following applicants have applied for a license renewal for the 2005 license year: };}i< ..}.... 2':0 . . ....y;./ .i"V;;<' y...... . ..28 .. Michelle Anderson Touch of Therapy 844 Winslow Avenue Catherine Bauer Twin River Remedy 213 Sibley Street, #104 Lucille Bauer The Pressure Point 115 East 51n Street Sandra Burdine LilvPad Day Spa 209 Siblev Street Marcia Burt Roval Treatment Mini Spa 213 Sibley Street Suzanne Dillon Lily Pad Day Spa 209 Sibley Street Judith Kulla Judith K. Kulla Massage & 115 East 51n Street Bodvwork David Mueller Carina Hands 115 Fifth Street East Vickie Lynn Novak Vickie Novak, NCMT 1300 Vermillion Street Kristen Layman Serenity Massage Katie Luckina Barbara adman Barb's Therapeutic 213 Sibley Street, #104 Sarah Reed Just For You Massaae 219 Sibley Street Susan Roff 22511 Orlando Ave. Joan Seidl Health Touch Therapeutic 800 Oak Street Massaae Sara L'Allier Hastings Family 1266 North Frontage Chiropractic Road Marv Thibido Inner Harmony 219 Sibley Street Lori Wilson NuWave Hair Design . 1353 South Frontage Road Yelena Usacheva NuWave Hair Design 1353 South Frontage Road Diane Witte Healing Rose Massage & 1300 Vermillion Street Body Work NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HASTINGS AS FOllOWS; That the Mayor and the City Clerk be authorized to sign licenses authorizing the above applicants to operate as a licensed massage therapist and/or licensed massage establishment for the period of January 1-December 31, 2005, unless revoked by the City Council. ADOPTED BY THE CITY COUNCil OF HASTINGS, MINNESOTA, THIS 20th DAY OF DECEMBER, 2004. Ayes: Nays: Absent: Michael D. Werner, Mayor ATTEST: Melanie Mesko Lee, Assistant Administrator/ City Clerk (SEAL) VI-4 TO: FROM: DATE: RE: Mayor Werner and City of Hastings Councilmembers Melanie Mesko Lee, Assistant City Administrator December 14, 2004 Approval of Substance Abuse Professional Council Approval Reauested: Approve of Jerry Peters, as the City's Substance Abuse Professional of Record. Backaround Information: Federal regulations require random and other drug and alcohol testing for employees with CDL's and the City's TRAC drivers. These regulations also require that the City has a substance abuse professional (SAP) of record to whom employees with a positive drug and/or alcohol test are referred for counseling and who must approve treatment programs before an employee can return to work. The City's most recent SAP declined to renew his certification, thus the City needs to appoint another SAP of record. If you have any questions, please feel free to contact me. VI-5 To: From: Date: Re: Mayor Werner and City Councilmembers Melanie Mesko Lee, Assistant City Administrator December 14, 2004 Designation of Official Newspaper-2005 Reauested Action: Approve the attached Resolution designating the Hastings Star Gazette as the official City newspaper for the year 2005. CITY OF HASTINGS COUNTY OF DAKOTA, MINNESOTA RESOLUTION NO. 12-_-04 RESOLUTION DESIGNATING OFFICIAL NEWSPAPER WHEREAS, it is necessary for the Hastings City Council to annually designate a newspaper of local general circulation as the official legal newspaper for the City; and WHEREAS, the Hastings Star Gazette has previously been so designated; and WHEREAS, the Hastings Star Gazette meets all necessary requirements for designation; then NOW, THEREFORE, BE IT RESOLVED that the Hastings Star Gazette is hereby designated as the official newspaper for the City of Hastings for the year 2005. ADOPTED BY THE CITY COUNCIL OF THE CITY OF HASTINGS, MINNESOTA THIS 20th DAY OF DECEMBER, 2004. Ayes: Nays: Absent: Michael D. Werner, Mayor ATTEST: Melanie Mesko Lee, Assistant Administrator/City Clerk (SEAL) VI-6 TO: FROM: DATE: RE: Mayor Werner and City Councilmembers Melanie Mesko Lee, Assistant City Administrator December 15, 2004 Personnel Policy Section- Sick Leave Donation Council Action Reauested: Approval of new Personnel Policy Section-Sick Leave Donation Backaround: Staff has drafted a personnel policy section which would allow for donation of sick leave. These donations could be accessed by employees who have exhausted their own sick leave accruals as a result of a serious medical condition or caring for a spouse or dependent child with a serious medical condition. If approved, this policy will be reformatted for inclusion in the City's personnel policy handbook. If you have any questions, please do not hesitate to contact me. Donated Sick Leave Policy Purpose With the written approval of the City Administrator, City Employees having accrued sick leave will be allowed to donate a portion of such accrued sick leave to a sick leave donation "pool" to be used by employees experiencing a major life threatening disease or condition suffered by the employee, their spouse, or minor children. A major life threatening disease or condition shall include, but not necessarily limited to heart attack, stroke, organ transplant, or life threatening illness or condition as defined by a physician's diagnosis. Conditions: Receiving Donated Sick Leave. a. An employee is only eligible to receive donated sick leave for time lost from work due to absences directly related to a major life threatening disease or condition as described above, equal to the number of hours of time which the employee would lose from his/her job due to the major life threatening disease or condition. b. An employee will be eligible to receive donated medical leave only after the employee's accrued sick leave, compensatory time, floating holidays, and vacation time balances have been exhausted by the employee. c. An employee will be allowed to receive up to and no more than one hundred and sixty (160) hours of donated sick leave for any single major life threatening disease or condition without the prior written approval of the City Administrator. The hours the recipient may obtain will only be provided if there are sufficient hours in the sick leave bank. In addition, the recipient will be notified prior to every eligible pay period as to how many hours they will be receiving for the pay period. d. Employees will not accrue time while using donated sick leave. e. The City Administrator shall have the right to deny use of donated sick leave or limit its use as shall be determined necessary and in the best interest of the City of Hastings. f. An employee is not eligible for the sick leave donation program if also eligible for Workers' Compensation, receiving Long Term Disability payments though the City's program, or judged to be disabled to the extent that the employee will not be returning to work. Donating Sick Leave a. An employee may donate no more than thirty-two (32) hours per calendar year to the donated leave pool. b. An employee must have a minimum sick leave balance of 40 hours to donate sick leave to the pool. c. A prospective donor will indicate the amount of hours he/she wishes to donate on forms designated by the City for that purpose and submit the form to the Administrative Assistant/City Clerk or designee. d. Hours, which have been donated to the sick leave pool are non-refundable and become the sole property of the sick leave pool. Voluntary Participation a. Participation in the donation of sick leave donation program will be completely voluntary and confidential. No City employee shall pressure or otherwise attempt to influence another City employee to surrender sick leave. b. The City will not inform the recipient of the names of those surrendering hours or the number of hours surrendered. Other Provisions Donations must be on an hour-for-hour basis. For every one (1) hour of sick leave donated by the donor, the recipient will be credited with one (1) hour of sick leave. The pay levels of the two employees shall not affect the transaction. The donated hours are taxable income to the recipient. If the recipient separates from City employment before using all of the donated leave time, the remaining donated time may not be converted to severance pay. Any remaining donated time shall be returned back to the donated sick pool. City of Hastings Request to Donate Sick Leave Name: I wish to make an anonymous donation of hours (maximum donation of 32 hours per calendar year) of my accrued sick leave to a pool of time for use by City employees who are on unpaid leave of absence and unable to perform the duties of their job. I have read and understand the provisions of the City's sick leave donation policy. I agree that once the donation is completed, it is irrevocable. I also understand that donated time may not be directed to a specific individual and that all decisions of the City Administrator are final. This donation is completed in accordance with the City of Hastings' Sick Leave Donation policy, which policy may be subject to change under direction of the City Administrator and/or applicable law. Employee's Signature Date Received: Approved: Denied: Administration Date Finance Date City of Hastings Request to Receive Donated Sick Leave Name: I wish to apply to receive donated sick leave hours in accordance with the City of Hastings' sick leave donation policy. I have read and understand the provisions of the City's sick leave donation policy. I understand that I must comply with the qualification provisions of the policy and that I may receive more than 160 hours without additional approval from the City Administrator. I understand that the hours available will be divided equally among eligible employees. This receipt is completed in accordance with the City of Hastings' Sick Leave Donation policy, which policy may be subject to change under direction of the City Administrator and/or applicable law. Employee's Signature Date Received: Approved: Denied: Administration Date Finance Date H T k' our rac ang: Pay period: Number of hours Pay period: Number of hours VI.7 To: Honorable Mayor and City Councilmembers From: Char Stark, Interim Finance Director Date: 12/16/2004 Re: Request to Authorize hiring of a temporary part-time employee and job reclassification for the payroll accountant and the accounting technician. en out of the office since requesting to make some d I have been ve moved forward, Lori and I had a 2004 hnician and the payroll accountant so that tween the two f them that I currently am doing in order to to do Lori's work and some of mine. T work she can they were sta I time to both implement the finance system and for audit services this spring and summer. When Lori returns, n as to weather the job duties should be reverted back to how further changes as she sees fit. Attached to this 0 are the two job reclassificationsl job descriptions for the accounting technician and the payroll accountant. Council Action: Approve the job reclassifications as of December 20th and authorize the hiring of temporary clerical staff for the Finance Department. CITY OF HASTINGS POSITION DESCRIPTION Position Title: Accountant-Advanced Department: Finance Reports To: Finance Director Exempt: No Normal Shift: 8:00 a.m. - 4:30 p.m. Monday through Friday .Periodic meetings and other responsibilities may result in additiona urs not within normal shift times Approved by City Council: December 2004 Summary: This is a non-exempt position responsib position will assist with the prepara Report, year-end reporting, bank reconc reporting. Successful applicant will be able of the public. Position reports Finance accounting work. This . ve Annual Financial and infrastructure s and members . . . . . . accounts ntrol e Annual Financial Report as necessary, and prepare exhibits and . F1 unemployment reports; annually files W2's and 109 . Perform . Responsib mg of payroll information in financial software. . Prepares all p ed vendor purchase orders for payment . Prepares all payr elated journal entries for general accounting ledger. . Prepares payroll-related figures for Comprehensive Annual Financial Report . Assists with preparation for insurance audits; S{Jecial Assessments . Responsible for recording and coding of prepayment and payoff of assessments which are paid to City and/or County. . Maintain a file on all green acre property with a copy of the lien which was placed with the property. . Prepare assessment searches for owners and title companies and maintains accurate files. Answers questions pertaining to pending and certified assessments. . Codes and prepares assessment input sheets from city assessment roles for certification to county auditor . Other related duties as assigned or apparent. Criteria to Qualify for this position: . Bachelor's Degree in accounting or related field from accredited college. . Minimum of three years of municipal accounting or auditing experience. . Proficiency in computer programs, including Windows, Microsoft applications as well as experience with automated and computerized ounting systems. . Ability to analyze and interpret accounting records . Ability to read and comprehend insurance doc . Ability to back-up the department's other op . Experience working independently, s management skills. . Ability to determine work prioritie time while under pressure. . Good verbal and written English co . Ability to deal tactfully ofessionall members of the public, Ci ity Coun . Valid Minnesota Class D Dri e. and effective time nts, other officials. . . . . Com ete . Develop applicable such policies . Demonstration, B expected from all sta . Develop respectful and cooperative working relationships with co-workers, including willing assistance to newer staff so job responsibilities can be performed with confidence as quickly as possible. . Confer regularly with and keep immediate supervisor informed of all important matters which pertain to the applicable job functions and responsibilities. . Represent the City of Hastings in a professional manner to the general public and outside contacts and constituencies. Able to professionally Public speaking I 1 itions: , orougli working knowledge of all departmental and procedures in order to help facilitate compliance with by personnel. al example, of the service, excellence, and integrity Phvsical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to sit, talk or hear, stand, walk, use hands to finger, handle or operate objects, tools or equipment; reach with hands and arms; climb or balance; stoop, kneel, crouch or crawl; taste and smell; lift or move up to ten (10) pounds. Specific vision abilitie ired by this job include close vision, distance vision, color vision, peripheral visi perception, and the ability to adjust focus. Work is performed al almost exclusively weekend hours. lled environment. Work is performed ecessitate occasional evening and ce settings. Ability to: . Spend a significant amount of work h process data and information. Work Environment: The work environment charac encounters while performing th may be made to enable individu CITY OF HASTINGS POSITION DESCRIPTION Position Title: Accountant-Experienced Department: Finance Reports To: Finance Director Exempt: No Normal Shift: 8:00 a.m. - 4:30 p.m. Monday through Friday .Periodic meetings and other responsibilities may result in additiona urs not within normal shift times Approved by City Council: December 2004 Essential Position Duties & R Payroll . Ensures payroll . distribution, . Responsib employee . Maintains e h' tc. level accounting work. , utility billing, and . co-workers and Summarv: This is a non-exempt position responsib This position will perform related assessments. Successful applicant wil members of the public. Positio reports to t anner, assuring accounting ary deductions. e to changes in law, ws, and IRS rules and regulations on quired reports. Utili . Respon tion, ting, and distribution of quarterly utility bills, second ma ect notices in an accurate and timely manner . Answer pubh payment, calculation, status, etc. of utility accounts. . Responsible for rocessing all customer changes, such as move in/move out, meter changes, changes, etc. as requested. . Responsible for proofing and updating cash receipt po stings received. . Serve as staff liaison between public and utilities department regarding meter read discrepancies, final read/billing requests, complaints, and service disconnect/reconnect requests. . Annually audit all utility accounts, preparing a list of all past-due accounts for certification to the County auditor. Other Duties . Perform accounts receivable; . Responsible for restricted can dedication journal entries; . Provides assistance with preparation of Comprehensive Annual Financial Report . Responsible for year end payables and receivables; . Serves as back-up cashier . Performs other duties as apparent or as assigned by supervisor. Co De applic such poli . DemonstratI expected from · Develop respectfu perative working relationships with co-workers, including willing assistance t ewer staff so job responsibilities can be performed with confidence as quickly as possible. · Confer regularly with and keep immediate supervisor informed of all important matters which pertain to the applicable job functions and responsibilities. · Represent the City of Hastings in a professional manner to the general public and outside contacts and constituencies. Able to professionally Public speaking Criteria to Qualify for this position: . Bachelor's Degree in accounting or related field from accredited college. . Minimum of two years of accounting or auditing experience. . Proficiency in computer programs, including Win , Microsoft applications as well as experience with automated and computeriz ting systems. . Ability to analyze and interpret accounting rec . Ability to back-up the department's other ope . Experience working independently, s management skills. . Ability to determine work prioritie time while under pressure. . Good verbal and written English comm . Ability to deal tactfully ofessionall members of the public, Ci ity Coun . Valid Minnesota Class D Dri e. and effective time ts, other officials. . . . . Positions: working knowledge of all departmental and d pr es in order to help facilitate compliance with by personnel. example, of the service, excellence, and integrity Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to sit, talk or hear, stand, walk, use hands to finger, handle or operate objects, tools or equipment; reach with hands and arms; climb or balance; stoop, kneel, crouch or crawl; taste and smell; lift or move up to ten (10) pounds. Specific vision abiliti ired by this job include close vision, distance vision, color vision, peripheral visi perception, and the ability to adjust focus. Ability to: . Spend a significant amount of work h process data and information. esentative of job. Reasonable mmodations orm the essential functions. Work Environment: The work environment charac encounters while performing th . may be made to enable individu Work is performe Work is perfo may necessit environment is g, in controlled environment. ough work requirements level in the work VI-8 a, b & c MEMO To: Honorable Mayor and City Council members From: Charlene Stark, Interim Finance Director Subject: 2005 City Budget, Property Tax Levy and HRA Property Tax Levy Date: December 15, 2004 Information regarding the 2005 budget and property taxes as been published in the form of a public notice for the public hearing. The City Council held its Truth in Taxation Public Hearing on Monday, December 6,2004. The parcel specific notices have also been mailed by the County. Virtually no comments have been received on these items. There is no State imposed levy limit this year. Due to increases in values, the tax capacity rates will only change by .156% thus remain virtually the same even though the actual levy is increased from 2004 by 14.764%. This means that if the market value on residential property were the same - the city portion of the taxes would increase slightly. However, the County informs me that the average market value increase is 6.87%, therefore most homeowners will realize a small city tax increase depending on the change in their values. Tonight, council is asked to approve three separate Resolutions pertaining to the 2005 Budget and Levy as follows: 1. 2. 3. Resolution Adopting 2005 City Property Tax Levy Resolution Adopting 2005 City Budget Resolution Adopting 2005 City HRA Property Tax Levy If you should have any questions regarding -this information, please feel free to contact me. CITY OF HASTINGS RESOLUTION No. 12- -04 RESOLUTION ADOPTING THE 2005 CITY PROPERTY TAX LEVY WHEREAS, the Finance Committee has met and directed staff to set the 2005 City levy to 0.00% increase to the net tax capacity rate, and, WHEREAS, the Finance Committee of the City Council has directed staff to prepare this resolution resulting in a 2005Property Tax Levy. NOW, THEREFORE BE IT RESOLVED, that the proposed Property Tax Levy of the City of Hastings, for the 2005 City Budget to be Certified is hereby adopted as follows: Proposed "General "Levy Proposed Debt Levy Total Proposed Tax Levy Levv* $6,351,583 2.260,000 $8,611,583 *Amount Certified to the State of Minnesota, and to Dakota and Washington County Auditors. ADOPTED BY THE CITY COUNCIL OF THE CITY OF HASTINGS, THIS 20th DAY OF DECEMBER, 2004. Ayes: Nays: Absent: Michael D. Werner, Mayor ATTEST: Melanie Mesko Lee, Assistant Administrator/City Clerk (SEAL) CITY OF HASTINGS RESOLUTION No. 12- -04 RESOLUTION ADOPTING THE 2005 ANNUAL CITY BUDGET WHEREAS, the Finance Committee of the City Council has met with individual department and division directors to discuss their proposed 2005 budget requests. The Finance Committee has also met to discuss and approve a preliminary year 2005 City budget; and WHEREAS, provisions of the Minnesota Statutes require Cities to certify a Property Tax Levy and City Budget to the County Auditor; and WHEREAS, on December 6, 2004, the City Council held its Truth in Taxation Public Hearing to present information on the 2005 budget and to receive comments. NOW, THEREFORE BE IT RESOLVED, that the City of Hastings 2005 Annual Budget is hereby set at: $25,271,641. ADOPTED BY THE CITY COUNCIL OF THE CITY OF HASTINGS, THIS 20th DAY OF DECEMBER, 2004. Ayes: Nays: Absent: Michael D. Werner, Mayor ATTEST: Melanie Mesko Lee, Assistant Administrator/City Clerk (SEAL) CITY OF HASTINGS RESOLUTION No. 12- -04 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HASTINGS APPROVING A 2005 HRA SPECIAL TAX LEVY WHEREAS, the Housing and Redevelopment Authority in and for the City of Hastings adopted Resolution 1-99. This Resolution authorizes the Levy of a Special Benefit Tax pursuant to Minnesota Statutes 469.033 Subdivision 6; and WHEREAS, the Housing and Redevelopment Authority in and for the City of Hastings (the "Authority") was created by the City Municipal Housing and Redevelopment Act, Minnesota Statutes. Section 469.001 to 469.047 (formerly, Section 462.411 to 462.711) ("the Act"); and WHEREAS, Section 469.033, Subdivision 6, of the Act permits the Authority to levy and collect a special benefit tax of up to .0144 percent of taxable market value in the City upon all taxable property, real and personal, within the City; and WHEREAS, the Authority desires to levy such tax based upon the limit of .0144 % of the taxable market value, and WHEREAS, the levy of such a special benefit tax is subject to consent by Resolution of the City Council of the City of Hastings. NOW, THEREFORE BE IT RESOLVED, by the Hastings City Council that the City of Hastings HRA Special Levy be granted, subjected to the limit of .0144 percent of taxable market value as per Minnesota Statue. ADOPTED BY THE CITY COUNCIL OF THE CITY OF HASTINGS THIS 20th DAY OF DECEMBER, 2004. Ayes: Nays: Absent: Michael D. Werner, Mayor ATTEST: Melanie Mesko Lee, Assistant Administrator/City Clerk (SEAL) VI-9 To: Honorable Mayor and City Councilmembers From: Char Stark, Interim Finance Director Date: 12/15/2004 Re: Budget Adjustment Council Action: Police request a budget adjustment to the expense line Repairs to vehicles. A squad car was damaged in an incident and restitution will be received in 2005. Repairs to Vehicles 101-201-2010-6354 $2,193.25 Payment in Lieu of Fines Revenue 101-201-2010-5520 The Fire department received a grant in 2004 and would like to adjust the following expenditure accounts: Computer 213-210-2100-6571 $1,300.00 aT Secretary 213-2100-2100-6102 $2,295.00 Other General supplies 213-2100-2100-6217 $1,800.00 Grant Revenues 213-210-2100-5343 5,395.00 Council Action Approve the 2004 budget adjustment for the Police department's budget and the Fire department's budget. VI-10 MEMO To: From: Date: Re: Honorable Mayor and City Council Tom Montgomery December 15, 2004 Accept Quote - Excess Pickup Truck Council is requested to accept the high quote of $6,950.00 from Jon Foehle for purchase of the excess 1994 % ton 4x4 pickup truck with plow. At the November 15, 2004 Council meeting, Council authorized the purchase of a replacement pickup truck with plow and declared the 1994 pickup truck excess. The 1994 pickup truck was advertised for sale in the Hastings Star Gazette and on CarSoup.com, and the following quote was received: BIDDER AMOUNT Jon FroehIe 4050 Gisella Boulevard White Bear Lake, MN 55110 (651) 398-2586 $6,950.00 - ern" OF HASTIN6S VI-11 Memo To: Mayor Werner and City Council From: John Hinzman, Planning Director Date: December 20, 2004 1 st Reading\Order Public Hearing - City Code Amendment #2004-68 - Multiple Family Moratorium Ordinance Changes - City of Hastings Subject: REQUEST The City Council is asked to hold a public hearing to consider the attached amendment to Chapters 10 and 11 of the City Code. The changes were prompted through adoption of the Multiple Family Moratorium Ordinance. The six month moratorium was approved at the July 21, 2004 City Council meeting in order to allow research regarding the impacts of ownership status of multiple family units (rental versus owner occupied). Upon consideration of 1 st Reading, the public hearing and final adoption would be scheduled for the January 3, 2005 City Council Meeting. RECOMMENDATION - PARTIAL ADOPTION The Planning Commission reviewed the proposed amendment at the December 13, 2004 meeting. The Commission recommended approval of Proposed Change No. 2 (below) only. Commissioner's declined adoption of Proposed Change NO.1 citing the inability of the city to enforce the provision and the potential of misrepresenting that ability to neighboring property owners. PROPOSED CHANGES - Per November 15, 2004 Moratorium Ordinance Update On November 15, 2004 staff presented the following proposed changes pertaining moratorium research: 1. Require identification of ownership status (owner vs. rental) at the time of Site Plan and Preliminary Plat approval. Staff recommends amending the submittal requirements for both Site Plan approval (Chapter 10) and Preliminary Plat approval (Chapter 11) to require identification of use of any multiple family building as either owner occupied or rental. Staff would in turn identify the ownership status in the staff report. Planning Commission does not recommend adoption 1 2. Ensure long term maintenance of common facilities and buildings. Staff recommends amending both the Site Plan (Chapter 10) and Preliminary Plat (Chapter 11) requirements to include language establishing an association or covenants to ensure long term maintenance of common facilities (see below). Staff has included this language as a "boiler plate" condition on all multiple family approvals in the last 2-3 years. Planning Commission recommends adoption ATTACHMENTS · Ordinance Amendment (per Planning Commission recommendation) 2 2nd DRAFT - PLANNING COMMISSION RECOMMENDATION CITY COUNCIL 1ST READING December 20, 2004 CHAPTER 10 - ZONING ORDINANCE SECTION 10.27. SITE PLAN REVIEW PROCEDURE. Every person, before commencing construction or major alterations of a structure, except one and two family dwellings and buildings accessory thereto, shall submit to the Community Development Division the following: SUBD. 3. A declaration of covenants. conditions and restrictions or the equivalent document shall be submitted for review and approval bv the City to ensure maintenance of any common elements includina open space. common drives. and common utilities. The declaration shall include. but is not limited to. the followina: A. A statement reQuirinQ the deeds. leases or documents of conveyance affectina buildinas. units. parcels. tracts. townhouses. or apartments be subiect to the terms of the declaration. B. A provision for the formation of a property owners association or corporation and that all owners must be members of said association or corporation which may maintain all properties and common areas in Qood repair and which may assess individual property owners proportionate shares of ioint or common costs. The association or corporation must remain in effect and may not be terminated or disbanded. C. Membership in the association shall be mandatory for each owner and any successive buyer. D. Any open space restrictions must be permanent and may not be chanaed or modified without city approval. E. The association is responsible for liability insurance. local taxes and the maintenance of the open space facilities deeded to it. F. Property owners are responsible for their pro-rata share of the cost of the association by means of an assessment to be levied bv the association which meet the requirements for becomina a lien on the property in accordance with Minnesota Statutes. G. The association may adiust the assessment to meet chanaina needs. 3 CHAPTER 11 - SUBDIVISION ORDINANCE SEC. 11.04. PLAT PRESENTATION REQUIREMENTS. Information required to be shown in the sketch plan, Preliminary and Final Plats shall be as follows: SUBD. 2. Required Preliminary Plat Submittal Data. C. Proposed Subdivision Design Features. 13. Draft of spocial covenants '/:horeby the subdi'.'idor preposes to regulate land uso in the subdivision and otherwiso protect the proposed developmont. A declaration of covenants, conditions and restrictions or the equivalent document shall be submitted for review and approval by the City to ensure maintenance of any common elements includinq open space. common drives. and common utilities. The declaration shall include. but is not limited to. the followinq: a. A statement requirinq the deeds. leases or documents of conveyance affectinq buildinqs. units. parcels. tracts. townhouses. or apartments be subiect te the terms of the declaration. b. A provision for the formation of a property owners association or corporation and that all owners must be members of said association or corporation which may maintain all properties and common areas in qood repair and which may assess individual property owners proportionate shares of ioint or common costs. The association or corporation must remain in effect and may not be terminated or disbanded. c. Membership in the association shall be mandatory for each owner and any successive buyer. d. Any open space restrictions must be permanent and may not be chanqed or modified without city approval. e. The asseciation is responsible for liability insurance. local taxes and the maintenance of the open space facilities deeded to it. f. Property owners are responsible for their pro-rata share of the cost of the association by means of an assessment to be levied by the association which meet the requirements for beceminq a lien on the property in accordance with Minnesota Statutes. g. The association may adiust the assessment to meet chanqinq needs. 4 VI-12 Memo To: Mayor Werner and City Council From: John Hinzman, Planning Director Date: December 20, 2004 Subject: Appoint Planning Commissioner REQUEST The City Council is asked to appoint a member to the Planning. Candidates will be interviewed on December 20, prior to the City Council meeting. The name of the recommended individual will be presented at the meeting. The individual would serve out the remaining one year of Commissioner Alongi's present term and would be eligible to serve two additional two year terms. VI-13 Memo To: Mayor Werner and City Council From: John Hinzman, Planning Director Date: December 20, 2004 Subject: Planning Commission Re-appointment - Dan Greil, Barbara Hollenbeck, and Lance Twedt REQUEST The City Council is asked to approve the re-appointment of Dan Greil, Barbara Hollenbeck, and Lance Twedt to serve on the Planning Commission. The length of the term is two years, expiring on December 31 , 2006. Commission Chair Greil has served two terms on the Commission; appointed on February 7,2000, and January 21,2003. Commission Vice-Chair Hollenbeck has served two terms, appointed in August, 2000, and January 21 , 2003. Commissioner Twedt has served two terms, appointed on January 2, 2001 and January 5, 2004. Members may serve up to three consecutive terms upon approval of the City Council. The Commissioners have provided excellent service to the City, and staff enthusiastically supports reappointment. VI-14 Memo To: Mayor Werner and City Council From: John Hinzman, Planning Director Date: December 20, 2004 Subject: 2005 CDBG Budget Application REQUEST The City Council is asked to adopt the attached resolution authorizing submittal of the 2005 Community Development Block Grant (CDBG) Application to Dakota County. The $79,584 allocation is budgeted as follows: . $40,000 - Assessment Abatement - Funds would assist low\moderate income homeowners with assessments from the Westwood and 31st Street reconstruction projects. . $39,584 - Blighted Property Acquisition and Clearance - Provide funding for spot acquisition and clearance of blighted properties throughout the city. ATTACHMENTS . Resolution . Application HASTINGS CITY COUNCIL DAKOTA COUNTY, MINNESOTA RESOLUTION NO. A RESOLUTION APPROVING THE APPLICATION OF THE CITY OF HASTINGS FOR FISCAL YEAR 2005 DAKOTA COUNTY COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FUNDING WHEREAS, the City of Hastings is a participating jurisdiction with the Dakota County CDBG Entitlement Program for Fiscal Year 2005 (ending June 30, 2006); and WHEREAS, the Dakota County CDA is a Subgrantee of Dakota County for the administration of the CDBG Program; and WHEREAS, the Dakota County CDA has requested FYOS CDBG applications to be submitted by December 31,2004 based on a district formula allocation of funds approved in the 1984 Community Development Implementation Plan. NOW, THEREFORE, BE IT RESOLVED that the City of Hastings hereby approves the following: 1. The FYOS CDBG application is approved by the City Council, and the City Administrator is authorized to execute it on behalf of the City. 2. The Dakota County CDA is designated as the administrative entity to carry out the CDBG program on behalf of the [city or township], subject to future Subrecipient Agreements that may be required for specific CDBG-funded activities. Adopted by the City Council of the City 0 Hastings, Minnesota this 20th day of December, 2004. Ayes: _ Nays: _ Absent: ATIEST: ~chaell). VVerner,~ayor Melanie Mesko Lee City Clerk I HEREBY CERTIFY that the above is a true and correct copy of resolution presented to and adopted by the City of Hastings, County of Dakota, Minnesota, on the 20th day of December, 2004, as disclosed by the records of the City of Hastings on file and of record in the office. ~elanie ~esko Lee City Clerk ( SEAL) This instrument drafted by: City of Hastings (JWH) 101 4th St. East Hastings, MN 55033 APPLICATION FOR COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS Application must be received by the Dakota County Community Development Agency NO LATER THAN DECEMBER 31,2004 To evaluate the countywide PUBLIC SERVICE cap of 15%, please submit draft PUBLIC SERVICE proposals NO LATER THAN NOVEMBER 30, 2004 Applicant Name: City of Hastings Contact Name: John Hinzman Applicant Address: 101 East 4th Street City, State, Zip: Hastings, Minnesota 55033 Phone: (651) 480-2378 Fax: (651) 437-7082 Email: jhinzman@cLhastings.mn.us Title: Assessment Abatement CDBG Request: $40,000 Title: Blighted Property Acquisition & Clearance CDBG Request: $39,584 Title: CDBG Request: Title: CDBG Request: Title: CDBG Request: Total Request: $79,584 PLEASE NOTE: AT LEAST 50% of the proposed funding must qualify as a LOW/MOD benefit and NO MORE THAN 45% of the proposed funding can be for PUBLIC SERVICES. I certify that the information contained in this application is true and correct and that it contains no misrepresentations, falsifications, intentional omissions, or concealment of material facts. I further certify that no contracts have been awarded, funds committed, or construction begun on the proposed project(s), and that none will be made prior to issuance of a Release of Funds Notice by the Program Administrator. Signature of Authorized Official Date Title of Authorized Official PLEASE ATTACH THE RESOLUTION OFTHE GOVERNING BODY SHOWING APPROVAL OF THE REQUEST FOR CCSG FUNDS Please complete the following pages for EACH project/activity being proposed. For example, if 3 projects/activities are being proposed, there will be 3 sets of the following pages (sections IV through VII). ASSESSMENT ABATEMENT Please describe the proposed project/activity. Include who or what will benefit from this project/activity, the location (address, specific area or neighborhood, or city wide), and the expected outcome: The City of Hastings 2004 Improvement Program included street reconstruction projects involving bituminous paving, storm sewer, concrete curb and gutter, and sidewalk\trail construction. Streets involved include: . 19th Street West (Pine Street to Forest Street) . Oak Street (18th Street to CSAH 46) . Maple Street (18th Street to CSAH 46) . Walnut Street (18th Street to CSAH 46) . Forest Street (18th Street to Pine Street) . . 31st Street East (Hwy 316to Enterprise Ave) Per City policy, all abutting property owners will be assessed for these improvements at rates averaging 4,000 - 6,000 per single family household. The City is proposing to allocate $40,000 in CDBG funding to provide assessment abatement to low and moderate income properties. Qualifying low income households would have 100 percent of their assessments abated, while qualifying moderate income households would have their assessments abated to the extent of remaining funds available. Has this Project/Activity received CDSG funding before? ~ Yes o No Check the activity for which the CDBG funds will be used: D Acquisition/Disposition: _ Vacant or undeveloped property _ Commercial property _ Residential property ~ Public Facilities/Improvements: _ Buildings Infrastructure -X... Assessment abatement D Demolition/Clearance D Public Services (i.e. child care, recreation programs) Reminder: Draft PS proposals are due November 30, 2004 D Economic Development D Rehabilitation _ Owner occupied housing _ Rental housing Commercial D General Administration o Code Enforcement o Planning D Homeownership Assistance: _ Support services (i.e. pre or post purchase counseling) _ Downpayment assistance o Relocation o Other (please describe): Projects funded with CDBG (except Planning and Administration) must meet a National Objective. What National Objective will your proposed project meet? o Low/Mod Area Benefit 0 Low/Mod Limited Clientele Benefit ~ Low/Mod Housing Benefit D Low/Mod Jobs Benefit o Slum/Blight Area Benefit 0 Slum/Blight Spot Benefit o Urgent Need (extremely rare; used only for emergencies): If you checked the Low/Mod Area Benefit box, please answer the following: A. In what Census Tract(s) and Block Group(s) do beneficiaries of your Project/Activity live? (Please include maps) B. How many residents live in this area? C. What is the percentage of low and moderate-income beneficiaries? D. How was this documented? 0 HUD Data (See enclosed map) o Survey (Please include a copy of survey) If you checked the Low/Mod Housing or Low/Mod Limited Clientele Benefit box, please answer the following: How many Low/Mod People or Households will benefit? People/Households (Please choose either people or households for each project.) Up to 20 households How will income be verified? ~ Income Verification Request Forms 0 Eligibility Status for other Governmental Assistance program o Self Certification (must inform beneficiary that all sources of income and assets must be included when calculating annual income) o Presumed benefit (HUD presumes the following to be principally low and moderate-income: abused children, battered spouses, elderly persons, severely disabled persons, homeless persons, persons living with AIDS, migrant farm workers) * For projects that directly benefit people or households, race and ethnic data must be collected as well as number of female-headed households. If you checked the Slum/Blight Area or Slum/Blight Spot Benefit box, please answer the following: What are the boundaries of the slum/blight area (i.e. census tracts, intersecting streets) or the address of the slum/blight spot? If Slum/Blight Area, what percent of buildings are deteriorated? % What deficiency will be corrected? inspector noting deficiency and/or include a photo) (Please provide letter from city building What will the public improvement be? In what year did the slum/blight designation occur? If you checked the Low/Mod Jobs Benefit box, please answer the following: Will this project/activity create or retain FTEs? 0 Create o Retain To meet the requirements of the "Jobs" National Objective, the business being assisted must enter into an agreement showing commitment that at lease 51 % of jobs created or retained will be available to low/mod income persons. The business must also be prepared to provide a list of all jobs, detailed information about the jobs being created or retained, the selection and hiring process, and demographic information about the employees. Will the job(s) created or retained require a special skill? 0 Yes o No What percent of permanent FTEs will be held by or available to low/mod income persons? % If you checked the Urgent Need Benefit box, please answer the following: Please describe the nature and degree of seriousness of the condition requiring assistance: What evidence is there that other financial resources were not available to alleviate the urgent need? When did the serious condition begin? Which Housing or Community Development Need does your Project address? High Priority Needs - Housing D Renter, small related, 0-50% of median income D Renter, large related, 0-50% of median income D Renter, elderly, 0-50% of median income D Renter, all other, 0-30% of median income Medium Priority Needs - Housing D Renter, small related, 51-80% of median income D Renter, all other, 31-80% of median income IZI Owner, 0-80% of median income D Special Populations, 0-80% of median income Low Priority Needs - Community Development Neighborhood, Health & Parking Facilities Solid Waste Disposal Asbestos Removal Facilities Employment Training Health Services Child Care Centers Micro-Enterprise Assistance Economic Development Technical Assistance ** Needs identified as Low Priority in the Consolidated Plan should be funded with sources other than CDBG. High Priority Needs - Community Development D Parks/Recreation Facilities and other public facilities not identified as medium or low priorities IZI Street Improvements D Public Services not identified as medium or low priorities Medium Priority Needs - Community Development D Non-Residential Historic Preservation D Water/Sewer Improvements IZI Sidewalks IZI Storm Sewer Improvements D Handicapped Services D Transportation Services D Substance Abuse Services D Anti-Crime Programs D Youth &lor Senior Centers D Youth &lor Senior Services D Child Care Services D Other Youth &lor Senior Programs D Commercial/Industrial Building Rehab D Commercial/Industrial Infrastructure D Other Economic Development Activities D Planning Total Project Cost: $7.047,377 $40,000 CDBG Percent of Total Cost: 0.06% Total CDBG Funds: REMINDER: AT LEAST 50% of the proposed funding must qualify as a LOW/MOD benefit and NO MORE THAN 45% of the proposed funding can be for PUBLIC SERVICES. Source of Funds Amount Committed Pending City of Hastings (Water & Sewer Fund) $5,798,593 [gJ D Assessments to Property Owners $1,208,784 D ~ D D Expenses (Please itemize*) Total Costs CDBG Funds Requested Street Reconstruction $3,204,415 Watermain Reconstruction $613,292 Sanitary Sewer Reconstruction $1,015,931 Storm Sewer Construction $2,213,739 Total: $7,047,377 $40,000 * Please itemize project expenses using the following as applicable to your Project: . Acquisition & Improvement Costs - Including purchase price, closing costs, site improvements, clearance of contaminants, and other acquisition and improvement costs . Construction/Rehabilitation Costs - Including site improvements, construction (labor, materials, supplies), installation, permits and other construction/rehabilitation costs . Professional Fees and Personnel Costs - Including architectural, engineering and code inspection fees, surveys, appraisals, legal fees, hazardous materials surveys, project management, and other professionaVpersonnel fees . Other Development Costs - Including relocation, financing costs, environmental reviews, environmental studies, and other development costs . Eligible Costs for Planning Projects - Including professional services, project management costs, and other planning costs Estimated Project/Activity Schedule: Date for Award of Contract (cannot be before July 1,2005): 2005 Assessment Hearinq likely in October. Proposed Start Date: January 1 . 2006 Completion Date: December 31.2006 * * * * * Please review each sedion for completeness. Each project or activity should have separate Sections IV through VIIL Please complete the following pages for EACH project/activity being proposed. For example, if 3 projects/activities are being proposed, there will be 3 sets of the following pages (sections IV through VII). Please describe the proposed project/activity. Include who or what will benefit from this project/activity, the location (address, specific area or neighborhood, or city wide), and the expected outcome: BLIGHTED PROPERTY ACQUISITION AND CLEARANCE Funds would be used city wide to clear spot blight in various areas of the City. Activities would likely be focused on areas in and adjacent to the downtown. A significant portion of this area consists of buildings in excess of 100 years in age, and do not meet current building\safety requirements. Acquisition and clearance of blighted property will help sustain property values of surrounding residences and eliminate potential safety hazards. Has this Project/Activity received CDBG funding before? ~ Yes D No Check the activity for which the COBG funds will be used: IZI Acquisition/Disposition: X Vacant or undeveloped property X Commercial property X Residential property D Public Facilities/lmprovements: _ Buildings I nfrastructu re Assessment abatement IZI Demolition/Clearance D Public Services (i.e. child care, recreation programs) Reminder: Draft PS proposals are due November 30, 2004 D Economic Development D Rehabilitation _ Owner occupied housing _ Rental housing Commercial D Planning o Homeownership Assistance: _ Support services (i.e. pre or post purchase counseling) _ Downpayment assistance o General Administration D Code Enforcement o Relocation D Other (please describe): Projects funded with CDBG (except Planning and Administration) must meet a National Objective. What National Objective will your proposed project meet? D Low/Mod Area Benefit D Low/Mod Limited Clientele Benefit D Low/Mod Housing Benefit D Low/Mod Jobs Benefit D Slum/Blight Area Benefit IZI Slum/Blight Spot Benefit D Urgent Need (extremely rare; used only for emergencies): If you checked the Low/Mod Area Benefit box, please answer the following: A. In what Census Tract(s) and Block Group(s) do beneficiaries of your Project/Activity live? (Please include maps) B. How many residents live in this area? C. What is the percentage of low and moderate-income beneficiaries? D. How was this documented? D HUD Data (See enclosed map) D Survey (Please include a copy of survey) If you checked the Low/Mod Housing or Low/Mod Limited Clientele Benefit box, please answer the following: How many Low/Mod People or Households will benefit? (Please choose either people or households for each project.) People/Households How will income be verified? D Income Verification Request Forms D Eligibility Status for other Governmental Assistance program D Self Certification (must inform beneficiary that all sources of income and assets must be included when calculating annual income) D Presumed benefit (HUD presumes the following to be principally low and moderate-income: abused children, battered spouses, elderly persons, severely disabled persons, homeless persons, persons living with AIDS, migrant farm workers) ... For projects that directly benefit people or households, race and ethnic data must be collected as well as number of female-headed households. If you checked the Slum/Blight Area or Slum/Blight Spot Benefit box, please answer the following: What are the boundaries of the slum/blight area (i.e. census tracts, intersecting streets) or the address of the slum/blight spot? City-wide If Slum/Blight Area, what percent of buildings are deteriorated? % What deficiency will be corrected? inspector noting deficiency and/or include a photo) (Please provide letter from city building What will the public improvement be? In what year did the slum/blight designation occur? If you checked the Low/Mod Jobs Benefit box, please answer the following: Will this project/activity create or retain FTEs? D Create D Retain To meet the requirements of the "Jobs" National Objective, the business being assisted must enter into an agreement showing commitment that at lease 51% of jobs created or retained will be available to low/mod income persons. The business must also be prepared to provide a list of all jobs, detailed information about the jobs being created or retained, the selection and hiring process, and demographic information about the employees. Will the job(s) created or retained require a special skill? DYes D No What percent of permanent FTEs will be held by or available to low/mod income persons? % If you checked the Urgent Need Benefit box, please answer the following: Please describe the nature and degree of seriousness of the condition requiring assistance: What evidence is there that other financial resources were not available to alleviate the urgent need? When did the serious condition begin? Which Housing or Community Development Need does your Project address? High Priority Needs - Housing o Renter, small related, 0-50% of median income o Renter, large related, 0-50% of median income o Renter, elderly, 0-50% of median income o Renter, all other, 0-30% of median income Medium Priority Needs - Housing D Renter, small related, 51-80% of median income D Renter, all other, 31-80% of median income ~ Owner, 0-80% of median income D Special Populations, 0-80% of median income Low Priority Needs - Community Development Neighborhood, Health & Parking Facilities Solid Waste Disposal Asbestos Removal Facilities Employment Training Health Services Child Care Centers Micro-Enterprise Assistance Economic Development Technical Assistance ** Needs identified as Low Priority in the Consolidated Plan should be funded with sources other than CDBG. High Priority Needs - Community Development o Parks/Recreation Facilities and other public facilities not identified as medium or low priorities o Street Improvements D Public Services not identified as medium or low priorities Medium Priority Needs - Community Development D Non-Residential Historic Preservation o Water/Sewer Improvements o Sidewalks D Storm Sewer Improvements o Handicapped Services o Transportation Services o Substance Abuse Services o Anti-Crime Programs D Youth &lor Senior Centers D Youth &lor Senior Services o Child Care Services D Other Youth &lor Senior Programs D CommerciaVlndustrial Building Rehab ~ Commercial/Industrial Infrastructure D Other Economic Development Activities D Planning Total Project Cost: $39,584 $39.584 CDBG Percent of Total Cost: 100% Total CDBG Funds: REMINDER: AT LEAST 50% of the proposed funding must qualify as a LOW/MOD benefit and NO MORE THAN 45% of the proposed funding can be for PUBLIC SERVICES. Source of Funds Amount Committed Pending CDBG $39,584 0 ~ 0 0 0 0 Expenses (Please itemize*) Total Costs CDBG Funds Requested Total: * Please itemize project expenses using the following as applicable to your Project: · Acquisition & Improvement Costs - Including purchase price, closing costs, site improvements, clearance of contaminants, and other acquisition and improvement costs · Construction/Rehabilitation Costs - Including site improvements, construction (labor, materials, supplies), installation, permits and other construction/rehabilitation costs · Professional Fees and Personnel Costs - Including architectural, engineering and code inspection fees, surveys, appraisals, legal fees, hazardous materials surveys, project management, and other professional/personnel fees · Other Development Costs - Including relocation, financing costs, environmental reviews, environmental studies, and other development costs · Eligible Costs for Planning Projects - Including professional services, project management costs, and other planning costs Estimated Project/Activity Schedule: Date for Award of Contract (cannot be before July 1,2005): AUQust 1 . 2005 Proposed Start Date: September 1, 2005 Completion Date: June 30. 2006 * * * * * Please review each section 'or completeness. Each project or activity should have separate Sections IV through VIIL VI-15 ern' OF HASTINGS Parks and Recreation Department 920 W. 10th Street Hastings, MN 55033 Phone 651-480-6176 Fax 651-437-7082 Date: 12/15/04 To: Honorable City Council Members From: Barry Bernstein, Parks and Recreation Director Subject: New Logo Bac~round Information: The Parks and Recreation Department is currently undergoing upgrades throughout our system. One part of the upgrading is an identifiable logo. After a presentation and review of several options by staff, NRRC and Park and Recreation Council Committee, the NRRC and Parks and Recreation Committee of Council have recommended the enclosed logo. Council Action Requested: 1) Approval to accept the proposed logo concept. 2) Not to approve this proposal. 3) Discuss alternatives. REF: city counciVmemo oflogo agreement December 20, 2004 VI.16 MEMO To: From: Date: Re: Honorable Mayor and City Council Tom Montgomery December 15,2004 Establish Public Works Lead Operator Pay Scale Street Foreman Steve Kane will be out on sick leave from December 6, 2004 to his retirement date of May 31, 2005 while recovering from surgery. This leaves the Street Department without a supervisor whenever Cal Ruedy is on leave. In the proposed Public Works reorganization plan that was presented to the Administrative Committee last spring, the Street Department and Utility Department would be combined and led by a Public Works Superintendent, with a Public Works Maintenance Supervisor reporting to the Public Works Superintendent. Under this reorganization, a Lead Operator pay scale would be developed so that Heavy Equipment Operators and Maintenance III Utility Operators could serve as temporary supervisors in the absence of either the Public Works Superintendent or the Public Works Maintenance Supervisor. With the absence of the Street Foreman, I am requesting that Council establish a Lead Operator pay scale of $2.00 per hour above the existing Heavy Equipment Operator/Mechanic pay scale. Lead Operator pay would come into effect whenever the Street Superintendent is on leave or out of the office for a full day. The Lead Operator would then serve as the department supervisor for the day, assigning duties and managing daily activities. With Street Foreman Steve Kane essentially retired, and Utility Superintendent Jim Heusser retiring in March of2005, I will be bringing the Public Works reorganization plan to the Council for consideration in January in order to begin the process of filling upcoming vacant positions. COUNCIL ACTION REQUESTED Council is requested to approve the establishment of a Lead Operator pay scale set at $2.00 per hour above the existing Heavy Equipment Operator/Mechanic pay scale and to make the Lead Operator pay retroactive to December 6, 2004. - ern' OF HASTIN6S 2004/2005 Labor Agreement IUOE No. 49 & City Of Hastings ARTICLE X - WAGE RATES AND INCENTIVES 1 0.1 CLASSIFICATION Position January 1 J 2004 July 1 J 2004 January 1, July 1, 2005 2005 Street Department Foreman - Heavy Equipment $23.48 $23.71 $24.18 $24.42 Ocerator HEO/Mechanic $21.50 $21.72 $22.15 $22.37 Utilities Department Assistant Superintendent $24.26 $24.50 I $24.99 $25.24 Maintenance 111* $21.20 $21 .41 $21.84 $22.06 Previous MEMO To: From: Date: Re: Honorable Mayor and City Council Tom Montgomery April 28, 2004 Public Works Human Asset Planning There will be significant turnover in the Public Works Department over the next few years. Of the three Department Heads; Engineering, Streets, and Utilities; one will be retiring at year's end and the other two have reached their Rule of 90 and are eligible to retire. In addition, an assistant supervisor will likely be retiring within a year and two Engineering Technicians will be making retirement decisions within the next two to five years. This totals more than 25% of the Public Works work force and 75% of the Public Works supervisors. The following is a proposed Human Asset and reorganization plan for the Public Works Department to address the upcoming personnel changes. ENGINEERING DEPARTMENT - City Engineer, David Gurney will be retiring at year's end. In his second year with the City, Assistant City Engineer Nick Egger has shown himself to be a valued employee, demonstrating initiative, responsibility, an ability to learn quickly, and is always willing to take on new challenges and experiences. Nick is an employee that the City should not let get away as he seeks career advancement. Although Nick cannot test for his Professional Engineer's license until October of 2006, his actions and work experience have proven that he is capable of heading the Engineering Department upon David Gurney's retirement. I am recommending that Nick be appointed Acting City Engineer, to be promoted to City Engineer upon receiving his Professional Engineering license. With Nick promoted to Acting City Engineer, I am recommending that the City hire an experienced and skilled engineering technician to serve as Engineering Supervisor whose duties would include management of the annual street and utility improvement program and directing the activities of the Engineering Department technicians. If my above recommendations are adopted, in 2005, the City will have a new Acting City Engineer and a new Engineering Supervisor, along with another large street and utility construction project and continued new development requiring Engineering oversight. I have asked David Gurney if he would be willing to come back and work for the City during the construction season to break in the new Engineering Supervisor and to continue to mentor the Acting City Engineer, Nick Egger. Under this scenario, David would replace one of the consultant inspectors the City would normally hire to assist with the season's construction management and inspection. The City would hire David through - CITY OF HASTIN6S his engineering consulting company, E&G Consultants, to be paid at a rate comparable to what the City is invoiced for its other consultant engineering technician construction managers and inspectors. Upon the retirement of the Engineering Department's senior technician, and promotion of Nick Egger to City Engineer, I recommend that the City hire a new civil engineering graduate as Assistant City Engineer. The purpose of adding another engineer to the department is twofold; one - the additional engineer will be able to provide assistance and support for street and utility design and other Engineering Department functions and reduce the need for consultant engineering, and two - we are continuing to reload; training a replacement for the City Engineer should he leave or retire, and having coverage should the Engineering Supervisor leave or retire. STREETS & UTILITIES - We have come a long way from the time when the Street Department and Utility Department were two separate stand alone departments that did not share manpower or equipment and had offices that were on opposite ends of a shared building with no connecting doors between the Street side and the Utilities side. I believe there is still room for more improvement and efficiencies and I am recommending a reorganization plan that would combine the two departments into one. The existing Street and Utility Departments' organizational structure consists of two Department heads and two assistants. I am recommending merging the two departments resulting in one Department head and one assistant. The reorganization would be phased as Department heads and assistants retire. The goal would be to create a Public Works Maintenance Department with a Public Works Superintendent who would report to the Public Works Director. A Maintenance Supervisor would report to the Public Works Superintendent. A Lead Operator pay scale would also be developed so that HEO' s and Maintenance III Operators could serve as temporary supervisors in the absence of the Public Works Superintendent or Maintenance Supervisor, gaining beneficial experience should they decide to ultimately pursue career advancement as a supervisor. 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N :5S ~ :J D. \:) ~ ~ ~ ~ ~ S VI-17 - CITY OF HASTINGS Parks and Recreation Department 920 W. 10th Street Hastings, MN 55033 Phone 651-480-6176 Fax 651-437-7082 Date: 12/15/04 To: Honorable City Council Members From: Barry Bernstein, Parks and Recreation Director Subject: Contract Payments Back!!round Information: Enclosed you will find contractual payments for the following: Red Wing Construction $38,321.58 This company is the construction contractor for Wallin Park shelter. Spiral Fence $37,424 This company supplied materials and construction for Pioneer Park hockey rink. Council Action Reauested: 1) Approval to pay contractual payments. REF: city council/memo of contractual payments January 3 2005 VI-18 HASTINGS FIRE DEPARTMENT MARK J. HOLMES, CHIEF 115 West 5th Street Hastings, Minnesota 55033-1815 Business Office (651) 480-6150 Fax (651) 480-6170 TO: MayorWemer Council Members I FROM: Mark J. Holmes - Fire Chief/1~r I SUBJECT: Request Authorization to Receive Bids DATE: December 20,2004 Included ih the 2003 Capital Improvement Projects request was a replacement for a fire department pumper truck. Payment for this purchase is included in the departmental Equipment Reserve Fund. The existing pumper truck, a 1976, has experienced structural and mechanical problems and future repairs are prohibitive. When purchased, this truck was anticipated to be in service for 25 years. The specification as written requests a chassis built specifically for the fire service, a 1500 gallon per minute pump and a 1000 gallon water tank. The apparatus requested will allow for service within the city and rural response areas. Although not included with this request, copies of the bid specifications are available for your review at City Hall or the Fire Station. The decision not to include copies with this request was made solely on the amount of paper necessary to include them. Requested Action: City Council authorization to request bid proposals for the replacement with trade-in of a fire department pumper truck. If you have any questions regarding this request, please feel free to contact me at any time. My cellular phone is the best way to reach me - 651-775-5545. I will be attending the December 20,2004 council meeting if you should have any questions at that time. cc: Dave Osberg - City Administrator Michael Schutt - Ass't. ChieflFire Marshal Fire Apparatus Design Committee Members FIRE SUPPRESSION FIRE EDUCATION FIRE PREVENTION AMBULANCE SERVICE VI.19 - Crn' OF HASTINGS Parks and Recreation Department 920 W. 10th Street Hastings, MN 55033 Phone 651-480-6176 Fax 651-437-7082 Date: 12/15/04 To: Honorable City Council Members From: Barry Bernstein, Parks and Recreation Director Subject: Equipment Purchase Backeround Information: The Parks and Recreation Department has researched a replacement model and make of a skid-steer loader to replace the current skid-steer loader which is approximately 20 years old. The 2005 budget has established this purchase as part of the Parks and Recreation Department's capital equipment purchase requests. Enclosed you will find a quote from Bahls Motor and Implement, Inc. This bid also conforms to State of Minnesota Department of Transportation Equipment Pricing Program. This pricing information does not include tax at 6.5%. Council Action Reauested: 1) Approval to purchase piece of equipment. 2) Not to approve this purchase. 3) Discuss alternatives. REF: city council/memo of skid steer purchase 2004 2005 ~ Bobcat Quote No. P AH-00054 I Deliver To - City Of Hastings / Parks Dept. Attn: Barry Bernstein 920 West 10TH. ST. Hastings MN. 55033 Phone: 651-480-6175 Item Description Date Quoted: 12/16/2004 I Product Quotation Quoted By: Patrick A. Hines Phone: 651-437-4164 Fax: 651-437-9303 Email: Rhine~@rivetek.~~L___~~ I Delivering Dealer ----------________J Bahl's Motor & Implement 18202 Nicolai Avenue Hastings MN 55033 Part No Qty Amount Each Total Amount --- 6737031 1 $32,575.00 $32,575.00 6733922 1 $1,725.00 $1,725.00 6735470 1 $750.00 $750.00 6718875 1 $350.00 $350.00 6734106 1 $250.00 $250.00 6734764 1 $1,495.00 $1,495.00 6732292 1 $1,350.00 $1,350.00 6719857 1 $178.75 $178.75 6900641 1 $125.00 $125.00 6731421 1 $836.00 $836.00 6959097 1 $1,172.00 $1,172.00 6713658 1 $957.00 $957.00 6541518 1 $438.00 $438.00 Subtotal $42,201.75 S300 Skid Steer Loader Cab Enclosure with Heater Power Bob-Tach Suspension Seat Alarm Package High Flow Aux Hydraulics Two-Speed, S250-S300 Strobe Light Kit, Amber Loader Service Training Kit 74" Low Profile Bucket 78" Basic Landplane Pallet Fork Frame 48" Pallet Fork Teeth Total of Items Quoted $42,201.75 Dealer P .0.1 $200.00 Freight Charges $403.48 Discount Applied: Bobcat Steel Surcharge $306.26 Discount Applied: Municipalities Discount ($11,600.99) Trade: New Holland L 785 ($6,000.00) Sales Total Before Taxes $25,510.50 Quote Total US$25,510.50 Additional 48 months warrenty (driveline only) $2358.00 84 inch angle broom $3388.00 15c auger drive with 18inch bit $1358.00 $2551 0.99lncludes Steel surchage,Setup, and sales tax .~ All prices subject to change without prior notice or obligation. This price quote supercedes all preceding price quotes. Customer must exercise this purchase option within 30 days from quote ea~------ Customer Acceptance: Purchase Order: ._------l #e;,I-tJ ..bt;1lP fli.!,.~ ~;:~.t~ttiv(J A!:'- ~ ~1Z ~~7 I Authorized Signature: fJ$V4-- /ld'/ rd) ~~.~ /;l/.3D/ t> f 3. -00/41 I Print: Si~J A d~ ~) Date: .L9j/6M_ I _ ________J 1--...___ Page 1 G-(f J(ff ~I STATE,;! OF -MINNESOTA PRICING PAGE - METHOD #2 (Typed Responses Preferred) #727-1093 Page 1 1.0 Catalog Section Price List Title Warranty Bobcat Suggested Price Lists Standard One Year Parts & Labor 30% on Loaders & Attach. 24$ on MT52 ONLY. 11-1-01 - Rdhcat Suggested List Prices Destination to User Location NA Discount to be applied to Price. Li.st Date & I.D. of Price List Delivery S~arting Point Price per loaded mile 1.1 Price of manuals, (service, parts, repair, and operations) " $110.00- All Loaders $ I ~ . U u". - .t;ach Attachment; 2.0 Used Skid-steers List model of skid-steer(s) and deduct per hour. Use numbers starting with 2.1, 2.2,2.3, ete.,.to list eac.h " model of tractor and deduct per hour. Deduct per hour VENDOR: Bobcat Company CONTACT PERSON: Gerald J. Cardon ADDRESS: PO Box 6000, West Fargo, ND58078 PHONE :## :701/241-8719/8778 TOLL "FREE :##: '1-800- NA E~MAIL ADDRESS: crystal_stram@bobcat.com FAX:##: 701/280-7860 or 241-8704 File: 727:-1003 .. MINNESOTA DEPARTMENT OF TRANPORTATI~.r ~ tfc PRICING PAGE ... c2) SKID-STEERS SEQ# 727-1003 1.0 - Make & Model BOBCAT S300 Loader Engine type and SAE net HP Kubota/81 H.P. Length wlo attachments 114.5" Height with operator cab 80.9" Ground clearance 8.5" Maximum height to bucket hinge pin 126.4" Breakout Force 51001bf./Lilt 5300 IbflTift Reach at maximum height 34.0" Dump angle at max height 41.9 degrees Dump height with standard bucket 99.4" 84.2" Front clearance circle with Std Bucket Rear clearance circle 68.2" 6000# Tipping load, SAE rated Rated operating capacity, SAE W IOptional Counterweight Kit 3000# Std Bucket capacity, SAE Heaped Rating 17.6 cU.ft. Operating Weight SAE rated 8140# Travel speed WlTwo Speed 6.9 MPH 12.0 MPH Fuel tank capacity 23 gal. Cold weather starting assist Intake Air Heater Battery CCA 950 CCA Alternator size 90 AMP Transmission type Hydrostatic . Page 2 S300 Bobcat Loader Tires** Final drive chains and drive method Final drive chain adjustment/maintenance Interval Gauges/Instrumentation Pump type, GPM and PSI W/High Flow Auxiliary Hydrauclics Control Valves Hydraulic Oil Cooler Drive Controls Lift & Tilt Controls Engine Speed Control Work Lights, Front Work Lights, Rear Front Auxiliary Hydraulics Warranty 'Price s/"{f 3 j ~ SEQ# 727-1003 02/ 12-16.5, 12 Ply Heavy Duty Tires (Machine width - 72") **See other tire options #100 HSOC Separate front/rear Chains None Required Standard Gear Type Pump 20.7 GPM, 3300 PSI 30.7 GPM, 3300 PSI 3 Spool, Open Center w/Float Function on lift spool Yes Direction & Speed Control by 2 hand Levers Optional Selectable Joystick Controls Controlled by separate Foot pedals *Optional Foot or Hand Controls Hand Lever Throttle Standard Standard Standard 12 Mos, Unlimited Hours See Attached Discounted Prices VENDOR: Bobcat Company ADDRESS: 250 E. Beaton Drive, PO Box 6000, West Fargo, NO 58078-6000 POC: Gerald J.Cardon Phone: 701/241-8719 or 8778 Fax: 701/280-7860 or 241-8704 E-Mail: crystaLstram@bobcat.com 11-21-2003 5250/5300 BOBCAT SKID-STEER LOADER (-:J;.,,- (J jig //1 '-4.-<" '0 ~ '-I tJ "r ~ Adjustable Cushion Seat Automatically Activated Air Intake Heater Auxiliary Hydraulics: Variable Flow/Maximum Flow Bob-Tach Bobcat Interlock Control System (BICSTM) Deluxe Operator Cab. includes: Interior Cab Foam, Top & Rear Windows, Accessory Wire Harness, Dome Light and Electrical Power Port EnginelHydraulic Systems Shutdown Instrumentation: Hourmeter, Engine Temperature and Fuel Gauges and Warning Lights Lift Arm Support Lift Path: Vertical Lights, ftont and rear Parking Brake . Seat Bar Seat Belt Spark Arrestor Muffler Tires: 12-16.5, 12 Ply Rating, Bobcat Heavy Duty Turbo Charger (Approved Spark Arrestor) Warranty: 12 Months, Unlimited Hours . RoD Over Protective Structure (ROPS) - Meets Requirements of SAE-JI040 &. ISO 3471 . FaDing Objects Protective Structure (FOPS) - Meets Requirements of SAE-JI043 &. 1803449, Level I Note: Extended Warranty Plans A vaUable. AU extended warranty plans on units retailed on or after December 1, 2002 are subject to a 550.00 deductible r individual re air. QUICK SPECS m!!. Rated Operating Capacity..............................;......... 2500 Ibs. Engine MakeIModel...... .......... ................................ KubotalV3300-D I Engine FueVCooling ....... .... ............ ............. ............ DieseVLiquid Horsepower (SAB Net)...............................,............ 75 Displacement ........................................................... 202.53 cu. in. Auxiliary Hydraulics Flow ......................................20.7 GPM Optional Auxiliary Hydraulics Flow .......................30.7 GPM Travel Speed............................................................ 7.2 MPH Travel Speed - Two-speed option........................... 7.2/12.5 MPH Operating Weight .................................................... 76741bs; Shipping Weight...................................................... 68771bs. Cab Height....................................... .......... ...............80.9 in. Width (without attachment)..................................... 72.0 in. Length (without attachment) ...................................114.1 in. Wheelbase ...... ......................................................... 48.8 in. Reach @ Maximum Height ..................................... 34.0 in. Height to Hinge Pin................................................. 126.4 in. Bobcat Company Skid-Steer Loader POBox 6000 S250/83OO-1 West Fargo, NO S8078 #701-241.8719 (#F280-7860) S300 3000 Ibs. KubotalV3300-DI DieseVLiquid 81 202.53 cu. in. 20.7GPM 30.7 GPM 7.2 MPH 7.2112.5 MPH 8140 lbs. 7343 Ibs. 80.9 in. 72.0 in. 114.1 in. 48.8 in. 34.0 in. 126.4 in. Effective 11-01-2003 5250/5300 BOBCAT SKID-STEER LOADER .&.~.1- -5- cgrf oil I PART NUMBER 6737029 6737031 SKlD-STEER LOADER CONTRACf PRICE ($) DESCRIPTION S250 SKID-STEER LOADER .................................. ....................................... 21,000.00 S300 SKID-STEER LOADER ...... ........................................................ ....... .... 22,131.00 PART NUMBER 6733762 6733765 6733766 6733767 6718811 6727739 6733922 6733605 6734071 6718826 6731921 6673184 6735470 6732567 6719857 6718875 PART NUMBER FACfORY INST~T.T .1m OPTIONS-FOR ALL CONFIGURATIONS DESCRIPTION CONTRACf PRICE ($) 12-16.5, 12 PL Y RATING, BOBCAT IlEA VY DUTY TIREs-OFFSET RIMS... 28.00 (Set of 4 - In place of Base Equipment) (Loader Width - 68") (Refer to the Loader Attachment price pages for compatibility with steel tracks or backhoe mounts) 12-16.5112 PLY RATING, BOBCAT SEVERE DUTY TIRES .......................... 532.00 (Set of 4 - In place of Base Equipment) (Loader Width - 72") 12-16.5112 PLY RATING, BOBCAT SEVERE DUTY TIRES, POLy-FILL...... 1,050.00 (Set of 4 - In place of Base Equipment) (Loader Width - 72") 33 X 15.5-16.5, 12 PLY RATING, BOBCAT SUPER FLOAT TIREs................ 560.00 (Set of 4 - In place of Base Equipment) (Loader Width - 74") ATTACHMENT CONTROL KIT, 7-PIN .......................................................... 105.00 (Controls 7 Pin Attaclunents) (Included with High Flow Auxiliary Hydraulics Option PIN 6732066) DUAL ATTACHMENT CONTROL KIT, 7 & 14 PIN ....................................... 378.00 (Controls 7 & 14 Pin Attachments such as: Broom, Blower, Grader, Dozer Blade, etc.) CAB ENCLOSURE WITH HEATER ................................................................ 1,208.00 (Includes Heater, Front Door with Wiper & Washer, Sliding Side Windows and Door Sensor which disables lift and tilt functions if door is open) CAB ENCLOSURE WITH HEATER! AIR CONDITIONING .............................. 2,118.00 (Includes Heater, Air Conditioning, Front Door with Wiper & Washer, Sliding Side Windows and Door Sensor which disables lift and tilt functions if door is open) COUNTERWEIGHT KIT (S250 ONL Y)........................................................... 210.00 (Increases Rated Operating Capacity ofS250 to 2600 100.) DELUXE INSTRUMENT PANEL (WITH KEYLESS START) ........................... 382.00 (Includes Feature Lockouts, Help Screens, Clock, Job Clock, System Diagnostic Capability) HYDRAULIC BUCKET POSITIONING ........................................................... 280.00 (Includes OnIOtfSwitch) PORT RELIEF ................................................................................. ............... 168.00 (Recommended when using a Combination Bucket or Industrial Grapple) POWER BOB-TACH ...................................................................................... . 525.00 SOUND 0 PTI ON ............................................_........... .................................... 245.00 (Must also order Cab Enclosure with Heater) (Includes Sound Reducing Components) STROBE LIGHT ............................ ... .............................................................. 223.00 245.00 SUSPENSI ON SEAT, VINYL ........... ....................................... ......................... THESE LOADERS MAY BE ORDERED IN ONE OF THREE CONFIGURATIONS: . STANDARD . ADVANCED CONTROL SYSTEM (ACS) . SELECTABLE JOYSTICK CONTROL (SJC) FACTORY INSTAT.T .En OPTIONS STANDARD OR ACS CONTROL CONFIGURATION DESCRIPTION CONTRACf PRICE ($) 6733216 907.00 Anv ANCED CONTROL SYSTEM (ACS) ....................................................... (For selectin.B either Hand or Foot control otLift and Tilt Functions) (Advanced Control System includes Advanced Hand Controls & Advanced Foot Controls) Bobcat Company Skid-Steer Loader POBox 6000 S2501S300-1 West Fargo. ND 58078 #701-241-8719 (#F280-7860) Effective 11-01-2003 c2! 5250/5300 BOBCAT SKID-STEER LOADER Ch{f ~1 p PART NUMBER 6734106 6734764 6732292 FACTORY INSTALLED OPTIONS STANDARD ORACS CONTROL CONFIGURATION DESCRIPTION CONTRACT PRICE ($) ALARM P ACKAGE ........................................................................................ 175.00 (Includes Backup Alann and Horn) HIGH FLOW AUXILIARY HYDRAULICS ...................................................... 1,047.00 (provides 30.7 GPM and 3000 PSI for Attachment Operation) (Includes 7-Pin Attachment Control Kit) (If 14-Pin Attachment Control kit is needed, order PIN 6733136 as a Dealer Installed accessory) Tw'o-SPEED .......... ........................................................................................ 945.00 (Includes 2-speed motors, 3-Point Seat Belt, and Spring Applied/Pressure Release (SAPR) Bra1ce) (Low Travel Speed - 6.9; Hi2h Travel Speed - 12.0) (Must also order Suspension Seat, PIN 671g875) PART NUMBER 6736029 6732777 6736505 6737748 6901726 6900641 2000000 FACTORY INSTALLED OPTIONS JOYSTICK CONTROL CONFIGURATION DESCRIPTION SELECTABLE JOYSTICK CONTROL SYSTEM (SJC).................................... ALARM P ACKA GE ....................................... .................................... ............. (Includes Backup alann and Horn) HIGH FLow AUXILIARY HYDRAULICS ...................................................... (Provides 30.7 GPM and 3000 PSI for Attachment Operation) (Includes 7-Pin Attachment Control Kit} (If I4-Pin Attachment Control kit is needed, order PIN 6733136 as a Dealer Installed accessory) Tw'O-SPEED ............................................................................................~..... (Includes 2-speed motors, 3-Point Seat Belt, and Spring Applied/Pressure Release (SAPR) Bra1ce) (Low Travel Speed - 6.9; High Travel Speed - 12.0) (Must also order Suspension Seat, PIN 6718875) BOBCAT LoADER OPERATOR TRAINING KIT............................................ (Spanish Version is also available- PIN 6724036) BOBCAT LOADER SERVICE SAFETY TRAINING KIT.................................. 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WDmWo..~ OWW Ww vW> 8m8~wm~~w~U~U~5~oz ffi&~$ WWW~~~~C)~W~'6ZZZ<<~ NO~~ >>>m~O~wa:~wSUOO~~I~~~I-~O 000 ~0~<<D~~Z=OO ~COi=WC~ ~~~~m~~gm~""~""ZZ~~W5<<5Z~ ~~~~~~G~~mOOmm;~~Z~~~O~~ ooooooooog~~g~g~Rggg~~~ .....NM~IO<C,....CO~...............................................C"\INC"\IN ~NI1V^VJX3 ~38~3d ~d8Y:G vOOG '08'AON Nov.JU. ~UU4 ~:4JPM PtM~tH tXCAVAllNG No.4230 P. 1/2 N4449 - 469th Street · Menomonie, Wisconsin PhOne' 7 I 5-235-0316 Fax: 715-235-9006 lIvVvW,pembercompanies,com FACSIMILE TRANSMITTAL SHEET To: Dave Gurney From Rosemary Webb City Engineer HR & Safety Manager Company: City'of Hastings Date: 11-30-04 Fax No: 651-437-7082 Pages: 2 Re: Civic Ice Arena Fire Lane Construction Project 2003 o URGENT o FOR YOUR INFORMA TlON o PLEASE REVIEWjREPL Y MESSAGE: Dave: Please release retainage on the above referenced project. The revised final is attached to this fax. The retainage balance due is $999.83 as we discussed. I left a voice mail message for you today concerning the TH61/10th St project. need that letter from you denying the Change Order request, by Tom Tabler for Bear Contracting's downtime. On behalf of Bear Contracting, /'1/ be writing to S.E.H. concerning their demand for payment. Thanks for your attention to these matters. CITY OF HASTINGS DAKOTA COUNTY, MINNESOTA Resolution No. RESOLUTION ACCEPTING WORK AND ORDERING FINAL PAYMENT FOR THE 2003 ICE ARENA FIRE LANE IMPROVEMENT PROJECT WHEREAS, pursuant to a written contract signed with the City of Hastings on August 18, 2003 Pember Excavating has satisfactorily completed the 2003 Ice Arena Fire Lane Improvement Project. NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HASTINGS AS FOLLOWS; that the Clerk and Mayor are hereby directed to issue a proper order for the final payment of $999.83 on the above said project for such contracts, taking the contractor receipt in full. ADOPTED BY THE CITY COUNCIL OF HASTINGS, MINNESOTA, TillS 20th DAY OF DECEMBER, 2004. Ayes: Nays: Michael D. Werner, Mayor ATTEST: Melanie Mesko Lee, City Clerk SEAL C:\Documents and Settings\CLatham.HASTINGS\Local Settings\Temporary Internet Files\OLK8\FinalPayRes03 Ice Arena Fire Ln 12.20.04I.doc VI-21 APPLICATION FOR ~E. No. a Location: Hastings, Minnesota SEH No.: City Project No.: Contractor: A-HASTI0204.00 Pember Excavating Inc. N4449 469th Street Menomoniew WI 54751 Owner: City of Hastings 101 4th Street East Hastings, MN 550033-1944 S.P. 1913-57 SAP. 130-133-08 City Project No. Contract Date: 7/11/2003 Contract Amount: $173,237.44 Contract for: Application Date For Period Ending TH 61110th St. Intersection Improvements Final Payment No. MIVUU I No. Item Unit t:st. Quantity to Quantity Date Unit Price Total 1 2021.501 MOBILIZATION LS 1 1.00 $15,600.00 $ 15,600.00 2 2104.501 REMOVE CURB AND GUTTER LF 216 440.00 $4.00 $ 1,760.00 3 2104.501 REMOVE SEWER PIPE (STORM) LF 24 0.00 $9.45 $ - 4 2104.505 REMOVE CONCRETE WALK SY 302 319.50 $6.75 $ 2,156.63 5 2104.505 REMOVE CONCRETE PAVEMENT SY 172 162.50 $8.00 $ 1,300.00 6 2104.505 REMOVE BITUMINOUS PAVEMENT SY 93 108.00 $1.60 $ 172.80 7 2104.509 REMOVE CATCH BASINS EACH 2 1.00 $210.00 $ 210.00 8 2104.513 SA WING BIT PAVEMENT (FULL DEPTH) LF 156 433.00 $3.50 $ 1,515.50 9 2104.523 SALVAGE SIGN - TYPE C EACH 1 1.00 $52.00 $ 52.00 10 2104.603 SA WING CONCRETE WALK LF 18 20.00 $7.50 $ 150.00 11 2105.501 COMMON EXCAVATION (P) CY 430 430.00 $15.00 $ 6,450.00 12 1105.521 GRANULAR BORROW (LV) CY 107 0.00 $10.35 $ - 13 2105.525 TOPSOIL BORROW (LV) CY 35 24.00 $24.00 $ 576.00 14 2211.501 AGGREGATE BASE CLASS 5 (CV) TON 590 400.55 $16.00 $ 6,408.80 15 2340.521 IRREGULAR WIDTH PAVING SY 80 5.90 $21.1 0 $ 124.49 16 2357.502 BITUMINOUS MATERIAL FOR TACK COAT GAL 28 60.00 $1.05 $ 63.00 17 2360.501 TYPE SP 12.5 WEARING COURSE MIX (4,E) TON 139 118.91 $79.05 $ 9,399.84 18 2360.502 TYPE SP 12.5 NON WEAR COURSE MIX (4,B) TON 145 89.35 $58.00 $ 5,182.30 19 2402.585 PIPE RAILING LF 275 283.00 $89.00 $ 25,187.00 20 2411.618 MODULAR BLOCK RETAINING WALL SF 640 714.50 $14.50 $ 10,360.25 21 2503.541 15" RC PIPE SEWER DES 3006 CL V LF 60 25.00 $35.00 $ 875.00 22 2503.602 CONNECT TO EXISTING MANHOLES EACH 3 3.00 $700.00 $ 2,100.00 23 2503.602 CONNECT TO EXISTING MANHOLES (DRAIN TILE) EACH 1 1.00 $500.00 $ 500.00 24 2506.501 CONST DRAINAGE STRUCTURE TYPE X LF 9 8.20 $600.00 $ 4,920.00 25 2506.522 ADJUST FRAME AND RING CASTINGS EACH 1 2.00 $150.00 $ 300.00 26 2506.602 RECONSTRUCT DRAINAGE STRUCTURE EACH 1 0.00 $450.00 $ - 27 2521.501 4" CONCRETE WALK SY 250 283.00 $32.90 $ 9,310.70 28 2531.501 CONCRETE CURB & GUTTER DESIGN 8612 LF 26 23.00 $27.00 $ 621 .00 29 2531.501 CONCRETE CURB & GUTTER DESIGN 8624 LF 361 386.50 $15.15 $ 5,855.48 30 2545.616 REVISED LIGHTING SYSTEM SYSTEM 1 1.00 $10,628.50 $ 10,628.50 31 2563.601 TRAFFIC CONTROL LS I 1.00 $2,318.56 $ 2,318.56 APPLICATION FOR PAYMENT No. Final Location: Hastings, Minnesota SEH No.: City Project No.: Contractor: A-HASTI0204.00 Owner: City of Hastings 101 4th Street East Hastings, MN 550033-1944 S.P. 1913-57 SAP. 130-133-08 Contract for: Application Date For Period Ending Pember Excavating Inc. N4449 469th Street Menomoniew WI 54751 TH 61110th St. Intersection Improvements Final Payment City Project No. Contract Date: 7/11/2003 Contract Amount: $173,237.44 , . 32 2564.531 SIGN PANELS TYPE C SF 6.25 6.25 $29.50 $ 184.38 33 2564.537 INSTALL SIGN TYPE C EACH 1 0.00 $70.50 $ - 34 2564.602 PAVEMENT MESSAGE (LEFI' ARROW) - EPOXY 'EACH 1 0.00 $158.00 $ - 35 2564.602 PAVEMENT MESSAGE (RIGHT ARROW) - EPOXY EACH 3 1.00 $158.00 $ 158.00 36 2564.603 4INCH SOLID LINE WHITE - EPOXY LF 325 180.00 $0.82 $ 147.60 37 2564.603 4 INCH BROKEN LINE WHITE - EPOXY LF 70 0.00 $0.82 $ - 38 2564.603 4 INCH DOUBLE SOLID LINE YELLOW - EPOXY LF 100 0.00 $ 1.67 $ - 39 2564.618 ZEBRA CROSSWALK WHITE - EPOXY SF 774 468.00 $6.08 $ 2,845.44 40 2565.616 REVISE SIGNAL SYSTEM SYSTEM 1 1.00 $33,882.63 $ 33,882.63 41 2573.502 SILT FENCE TYPE PREASSEMBLED LF 350 0.00 $2.10 $ - 42 2575.505 SODDING LAWN TYPE SY 120 0.00 $3.15 $ - Total Project Quantities $ 161,315.88 CO. 1 STORM SEWER CHANGES LUMP SUM 1.00 $1,243.84 $ 1,243.84 CO. 2 REMOVE EXISTING FOUNDATION LUMP SUM 1.00 $816.00 $ 816.00 CO. 3 REPAIR lRRIGA TION SYSTEM LUMP SUM pd Dc..J- ' <::> y 1.00 $4,174.50 $ 4,174.50 CO. 4 WALL CONSTRUCTION STANDBY TIME LUMP SUM 1.00 $t,B&.4~ $ ~ CO. 5 CHANGE TO CONTRACT DATE ~) ~/-/ 3'-/ Total Extra Work $ 7 ;zt'7'!:"'ffl Total to Date $ 1~.64 Total Contract Amount . $173,237.44 /615S0.'1-'- J c: .-. ...,;1. Gross Amount Due $ 1-68;1'8&.d'4 I c.r~5o.- Payment 1 $ 86,155.59 Less 5% Retainage $ ( Lfo<;c,oD) Payment 2 $ 69,051.34 Amount Due to Date $ 163,+88:64 It ~ S <; I) J2 I ill ? I S 50. 2. 2- Less Previous Payments $ 1-56,E6e.S3 I 5-q I 3 & I. ..., 3 Amount Due this Payment 1$ 1~1 ) 2- J3 '.0. :J:it L-/ I ~ g . 7, \ APPLICATION FOR PAYMENT - Continued Total Contract Amount $173,237.44 Material Suitably Stored on Site, Not Incorporated into Work Contract Change Order No.1 $1,243.84 Contract Change Order No.2 $816.00 Contract Change Order No.3 $4,174.50 Contract Change Order No.4 ~~ Contract Change Order No.5 $0.00 Total Amount Earned $ 161,315.88 $0.00 $1,243.84 $816.00 $4,174.50 Percent Complete - 100% Percent Complete - 100% Percent Complete - 100% Percent Complete - 100% Percent Complete ~ln;4~ 11."'1 ~:f"'. ')2 GROSS AMOUNT DUE ~ $ LESS 0% RET AINAGE AMOUNT DUE TO DATE I t ~ )5~:) 1- LESS PREVIOUS APPLICATIONS AMOUNT DUE TIllS APPLICATION $0.00 ..lCig,788.M $0.00 CONTRACTOR'S AFFIDAVIT The undersigned Contractor hereby swears under penalty of perjury that (1) all previous progress payments received from the Owner on account of work performed under the Contract referred to above have been applied by the undersigned to discharge in full all obligations of the undersigned incurred in connection with work covered by prior Applications for Payment under said contract, TH 61110th Street Intersection Improvements, Hastings, Minnesota, and (2) all material and equipment incorporated in said Project or otherwise listed in or covered by this Application for Payment and free and clear of all liens, claims, security interests and encumbrances. $ 1-68,/lSIS.64- $ 155,206.93 $ ...-i-3,5 S 1.1i- I~J ~ L/J. :2 9 .:p Y I bB. ,iT Date December 9, 2003 Pember Excavating, Inc. (Contractor) COUNTY OF Dunn ) ) SS ) By STATE OF Wisconsin Project Manager (Name and Title) Before me on this day of , 20 . personally appeared , known to be, who being duly sworn did depose and say that he/she is the owner of the Contractor above mentioned that he/she executed the above Application for Payment and Affidavit on behalf of said Contractor; and that all of the statements contained therein are true, correct and complete. My commission expires: (Notary Public) The undersigned has checked the Contractor's Application for Payment shown above. A part of this Application is the Contractor's Affidavit stating that all previous payments to him under this contract have been applied by him to discharge in full all of his obligations in connection with the work by all prior Applications for Payment. In accordance with the Contract, the undersigned recommends approval of payment to the Contractor for the amount due. SHORT ELLIOTT HENDRICKSON, INC. 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II) 0 >- z 0 0 0 0 0 (]) 'S; (ij == ~ ~ ~ ~ ~ ~ E ..J (]) - ,.... a; ,.... ,.... ,.... 0 .... 0 X u) r:: 05 0 ;:: () D- r- '(tj - T"" ,.... II) ~ ~ (ij .... en II) I- - (]) .c e: '0) 0 ..J - :r: r- 0 a. CIS ,... "<t 0 E CD ~ > .... 0 ~ 0 0 0 0 0 - .... .... (]) # ~ CIS C5 C!) ~ iXi CD .... ...; 0 0 .... e: CD ~ CD - '5 e: en CD ex> e: T""C\I(')oq-lt) ..... 0 C\I > 0 e: 3: W It) ..... <C I'- e: () W 0 >- ca L.: en L.: a. (]) e: 0 J:I '5 (3 E e: CIS >- .... J:I ::J W - Z e: "0 "0 0 ~ - 0 () e: ';:: 0 (]) (]) .... w E c.. 0- >- 0- !;;;: CIS <C D- C .... 0 0 - l- e: 0 en ~ ..J ,2 ~ a. a. 0 <C I- VIII-A-1 MEMO To: From: Date: Re: Honorable Mayor and City Council Tom Montgomery December 15,2004 Handicap Parking Request - 108 East 4th Street Enclosed is a request from Robert Loesch, 108 East 4th St., Unit #2, requesting the City to create a handicap parking stall in front of the apartment access door across from City Hall. This block of 4th St. is currently posted for two hour parking during the daytime. I am recommending denial of Mr. Loesch's request. While the Building Code requires establishment of handicap parking stalls on private property once a certain threshold of parking stalls has been reached, there is no such standard or requirement for public right of way. The only Council approved public right of way handicap parking stalls that I am aware of are located in the Downtown area at the intersection of 2nd and Sibley and by the Post Office on Ramsey Street. These handicap parking stalls were requested by the Downtown Business Association after the streets were reconstructed, and intended to serve customers in the Downtown area as the overnight parking ban also applies to these handicap parking spaces. Should Council wish to pursue the designation of public right of way handicap parking stalls for residential or commercial use, I would recommend referring the issue to the Operations Committee to develop a policy and parameters to define the circumstances under which a handicap parking stall would be created within public right of way. - ern' OF HASTIN6S N + 60 0 p--"'q 60 Feet . H_cllc.p PoPlcla, a....... 108 ult .t. St. . .....~..,....... Robert Loesch 108 E. 4th 8t. #2 Hastings, MN 55033 December 9, 2004 Re:Handikap Parking Tom Montgomery 1229 Progress Drive Hastirigs, NfN 55033 My name is Robert Loesch, I live at 108 E. 4d' 81. #2. I have been a resident here for 2 years. I've been parking in the same place for that amount of time. It is posted 2 hour parking during the day. I am handicap person with a heart disease since 1984 and I have been diagnosed with stage 4 tenninal cancer the 1st of April, 2004. This disease has made me weak so I have a hard time getting around. So l;'m requesting a handicap parking stall outside of my door. I know I need to move my car for snow emergency and I have done this during the time I have lived here. I have not phone and I would like a response about this matter. I have gotten 2 parking tickets in November. The Hastings City Hall employees park all day long without a ticket in the same area and they have been there for the same time as I have. Sincerely, ~~_~A-' ' , ~. ~_. Robert Loesch L Disability Inquiry Page 1 or I ROBERT LEO LOESCH DL Number = L20,0745507827 I Cert Ip623709 II Type UPermanent II Issued II 114/27/2004 II Certificate Expiration 04/10 DOB =1027 1954 II Susp II Status I IINo IIValid I Your certificates witt be mailed to: 108 E 4TII ST#2 HASTINGS, MN55033 <-. http://dutchehn.dps.state.mn.us/dvsinfoIDYI O/DYIOResults.asp?Number=&Cert=623709&CertT... 12/10/2004 VIII-B-1 Memo To: Mayor Werner and City Council From: John Hinzman, Planning Director Date: December 20, 2004 Subject: Resolution - Minor Subdivision #2004-67 (Rearrangement of Property Boundary) - 3183 & 3193 Village Trail- Thomas Kane REQUEST Thomas Kane seeks minor subdivision approval to rearrange the property boundaries of three lots located at 3183 & 3193 Village Trail as follows: Parcels Lot 1 - Common Lot A roved Number of Units Pro osed Chan e No units approved - Elimination - Lot 1 is Common Open Space for combined with both halves Lots 2 and 3 of the twin home Lots 2 & 3 One Unit (1/2 of a Twin No change in number of Home) units - lot becomes larger with incor oration of Lot 1 One Unit (1/2 of a Twin No change in number of Home) units - lot becomes larger with incor oration of Lot 1 Lot 2 - 3183 Village Trail Lot 3 - 3193 Village Trail The request would eliminate the common lot and result in the construction of one twin home, with each half of the home on a separate lot of record. Approval of the twin home was granted as part of the Final Plat of Riverwood 5th Addition in 1992. RECOMMENDATION The Planning Commission voted 7-0 to recommend approval of the minor subdivision at the December 13, 2004 meeting. Three residents spoke during the public hearing, making the following statements: · Concern about drainage problems to the south. · What will the units look like? - Rental or owner-occupied? · Access to Village Trail is on a hill; concern about traffic safety. ATTACHMENTS . Resolution · Location Map . Survey · Application BACKGROUND Adjacent Zoning and Land Use Direction North East Existing Use Single Family Home Village Trail Single Family Home Single Family Home Single Family Home Zoning R-3 - Med\High Res. R-3 - Med\High Res. R-3 - Med\High Res. R-3 - Med\High Res. Comp Plan U-II- (4-8 units) South West U-II-(4-8 units) U-II-(4-8 units) U-II- (4-8 units) Existing Condition The existing site is undeveloped and treeless. The site is adjacent to a Northern Natural Gas Pipeline. The site is relatively flat adjacent to the road, but has a significant drop-off at the rear of the property. Proposed Change Rearrangement of three properties into two. Approval to construct a twin home was previously approved. MINOR SUBDIVISION REVIEW Minor Subdivision Provisions Section 11.10 of the Subdivision Ordinance regulates the Minor Subdivision (Waiver of Platting Requirements) as follows: · A minor subdivision is limited to one division of a parcel of land per twelve month period which results in no more than three lots provided no new road is required and all lots created meet the requirements of the zoning Ordinance. · The minor subdivision shall not necessitate any additional public investment in new roads nor utilities to serve the lots. Zoning Analysis The newly created lots would exceed the minimum lot size of 5,000 s.f. in the R-3 District. It appears the building would be able to meet the setback requirements of the district. Public Utility Access Water and sanitary sewer service are available along Village Trail. Connection to the utilities may involve work within the right-of-way. All costs involved in service connection shall be the responsibility of the applicant. Sewer Interceptor Fee A sewer interceptor fee is not applicable; there is no increase in the number of approved units. Park Dedication A park dedication fee is not applicable; there is no increase in the number of approved units. Landscaping The developer shall be obligated to plant boulevard trees every 50 feet along Village Trail (3 trees total), as well as one front yard tree per unit, consistent with the City Code. Northern Natural Gas Line Easement A six inch high pressure natural gas line bisects the property. A 50 foot easement has been established by Northern Natural Gas Company to preserve access to the utility and separation from existing uses. Gas Line Setback In addition to the 50 foot easement, an additional 35 foot setback was established as part of the Riverwood 5th Development Agreement in 1992. The Fire Marshall has expressed a preference for a 50 foot setback on this project, but acknowledges the previous 35 foot setback approval. Requiring the additional 15 feet of setback would narrow the developable area of the Jot and prohibit the construction of a twin home. HASTINGS CITY COUNCIL RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HASTINGS APPROVING THE MINOR SUBDIVISION REQUEST OF THOMAS KANE TO REARRANGE PROPERTY BOUNDARIES OF LOTS 1,2, AND 3, BLOCK 1, RIVERWOOD 5TH ADDITION Council member moved its adoption: introduced the following Resolution and WHEREAS, Thomas Kane has petitioned for Minor Subdivision approval to rearrange the property boundaries of Lot 1, 2, and 3, Block 1, RIVERWOOD 5TH ADDmON, Dakota County, Minnesota to create two lots of record, each containing one half of a twin home, legally described as follows: Parcel A: That part of Lots 1,2, and 3, Block 1, RIVERWOOD 5TH ADDITION, Dakota County Minnesota lying northerly of the following describe line: Commencing at the southeast comer of said Lot 1; thence North 11 degrees 28 minutes 30 seconds West, assumed bearing, along the east line of said Lot 1, a distance of 40.00 feet to the point of beginning of the line to be described; thence South 78 degrees 31 minutes 30 seconds West, a distance of 180.81 feet to the most westerly line of said Lot 1, and said line there terminating. Parcel B: That part of Lots 1, 2, and 3, Block 1, RIVERWOOD 5TH ADDITION, Dakota County Minnesota lying southerly of the following describe line: Commencing at the southeast comer of said Lot 1; thence North 11 degrees 28 minutes 30 seconds West, assumed bearing, along the east line of said Lot 1, a distance of 40.00 feet to the point of beginning of the line to be described; thence South 78 degrees 31 minutes 30 seconds West, a distance of 180.81 feet to the most westerly line of said Lot 1, and said line there terminating. WHEREAS, on December 13, 2004, review a public hearing was conducted before the Planning Commission of the City of Hastings, as required by state law, city charter and city ordinance; and WHEREAS, The Planning Commission of the City of Hastings recommended approval of the minor subdivision subject to the conditions of this resolution. NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HASTINGS AS FOLLOWS: That the City Council hereby approves the minor subdivision request of Thomas Kane as presented to the City Council subject to the following conditions: 1) Planting of boulevard trees and front yard trees consistent with the City Code. 2) Extensions of any public utilities to serve the site shall be at the expense of the applicant. 3) No buildings or permanent structures shall be allowed within 35 feet of the Northern Natural Gas Line easement. 4) All units accessing Village Trail shall incorporate a 35 foot setback, and a driveway turnaround to prevent vehicles from backing directly onto Village Trail. 5) All abutting driveways serving multiple unit buildings must have a minimum three foot landscaped separation between the driveways, extending from the unit to at least 8 feet behind the curb, and shall incorporate landscaping adjacent to the garage at the common property boundary. 6) Approval is subject to a one year Sunset Clause; if significant progress is not made towards construction of the proposal within one year of City Council approval, the approval is null and void Council member vote adopted by _ present. moved a second to this resolution and upon being put to a Ayes: _ Nays: _ Absent: ATTEST: ~chael]). VVerner,~ayor Melanie Mesko Lee City Clerk I HEREBY CERTIFY that the above is a true and correct copy of resolution presented to and adopted by the City of Hastings, County of Dakota, Minnesota, on the 20th day of December, 2004, as disclosed by the records of the City of Hastings on file and of record in the office. Melanie Mesko Lee City Clerk ( SEAL) This instrument drafted by: City of Hastings (JWH) 10 14th St. East Hastings, MN 55033 s:: s:u ~. "C 0 .... , ~. 0 .~:> ji!' s:u c::....... - I ~ r - . z CD 0 en < "'C :::u OJ cc (1) Q) 0 5:. CD ;::;: 3 ..., Q) c: CD (') Co ::J CT ~ en :5" r (1) en <C C- O .., en C') W D) 0 .-+ en z~ o. I\) ::J 0 0 .j:o. tI1 CITY OF HASTINGS - PLANNING DEPARTMENT 101 4th Street East, Hastings, MN 55033 Phone: 651.480.2350 Fax: 651.437.7082 . 3l~~~ 3/q5 rj' I' ~ ,/ . Address of Property: X. ~ ~ l r (~....(.. Ii/II- # . B I ~ I I~: .JLV W ()c.J ..r f'\ W'/~ -t-II+~ .{.. ,. 7 lIMN S\"'o:> ')' Owner (If different from Applicant): Name Address !tc9()c)L{-b 7 LAND USE APPLICATION t.{s ,- '3 Legal Description of Property: Applicant: Name Address Phone Fax Email '/I,OI'l1A$ t. /L~ ~Ir;- q"" ~I-. lJL~ t- C;rf - '''1'37- 8-$ 'f '-{ C,~I - L(fio ... II t( l( Phone Fax Email Description of Request (include site plan, survey, and/or plat if applicable): Check applicable box(es): v- Final Plat Minor Sub. Rezone Spec. Use Variance Annexation EAW Prelim Plat Site Plan TOTAL: Note: All fees and escrow amounts due at time of application. $600 $500 $500 $500 $250 $500 plus legal expenses $500 plus $1000 escrow $500 plus escrow: - Under 10 acres: $3000 ($500 Planning + $2500 Engineering) - Over 10 acres: $6000 ($1000 Planning + $5000 Engineering) $500 plus escrow: - 0 - 5,000 s.f.: $1500 (Engineering) - 5,000 .. 10,000 s.f.: $2500 ($500 Planning + $2000 Engineering) - 10,000 - 50,000 s.f.: $3250 ($750 Planning + $2500 Engineering) - 50,000 s.f. +: $4000 ($1000 Planning + $3000 Engineering) Administrative Lot Split Comp Plan Amendment House Move Lot Line Adjustment Vacate ROW/Easement $50 $500 $500 $50 $400 Signature of Applicant Date /!'~ ~ Signature of Owner Date I~I~I ~ G~, Applicant Name and Title.. Please Print 4m~ tl ttJ-W -OW(\i'~ Owner Name.. Please Print cs~~ Official Use Only 7 File # dbo0-b Fee Paid fu I (( 4/23/2003 Rec'd By: Receipt # ~"1l .) Date Rec'd ~t- App. Complete . 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SURIlEYOR'SCERnFlCAn; :;:- {;' t:' ... - .... .. .. i _. ~ , 00 P: JU r- o .. ~ i ! 0. so> c 'B :: ~ ~ ~ ... 0 .., i ~ :: ~ !'* ~ ;:':c o ~ DI :D ,.. ,., ~ 8 g ~ " :18 .... i!!: .... 5 ~ .. .. o QI .... 0 .. 0 o , ~ '" 00 ~ ~ ffi ... CD ,/'x ~-- __t~1.~ -~ \\I ~ ("~_-. --* 1:-\::\;~ '- .. -- "D "D W OJ OJ .., .., ~ n n !'! I'D I'D .... .... 'CD > r ... . . ::::J Z n !D ... ::::J" 0 !" . IIJ ID .... U1 0 0 -.J In In .... .c .c I'D I'D ... .... .... I'D I'D I'D I'D ..... ..... ..........n~ ., hereby eerUly.lhallhls survey, plan, or report was prepered by me . or under trrY dlrei:t auparjllslon and thilll am a dUly Reglslered Land - .. Surveyor under the lawi 0/ Ihe Btale of Mlnneiota. . Daled. !o -!H"- ca. ,&2 ....- . j4f 1"" ZJi/1<.,l) ){. //i~:~.{r:f.--lc1 ....~I.-"/ ,t.'!., . IL!f or.... ~. \ ~. Delmar H. Schwanz . ('./..) Mlnnaeola License No. 8625 . VIII.B.2 1 Memo To: Mayor Werner and City Council From: Kris Jenson, Associate Planner Date: December 20, 2004 Subject: Plastic Printers - Site Plan Review #2004-69 - Construction of a +/- 1,800 s. f. Building Addition- 2750 Millard Avenue. REQUEST Plastic Printers seeks a Site Plan Approval to construct a +/- 1 ,800 square foot warehouse building west of their existing building at 2750 Millard Avenue in the Hastings Industrial Park. Plastic Printers received approval for a 6,500 s. f. addition in October; however they will not be going forward with those plans. They have instead proposed this smaller addition. RECOMMENDATION The Planning Commission reviewed this item at their December 13th, meeting, and unanimously (7-0) recommended to the City Council approval of the Site Plan request. Staff recommends approval of the attached resolution. ATTACHMENTS · Location Map · Plan Set BACKGROUND INFORMATION Comprehensive Plan Classification The plan is consistent with the Comprehensive Plan. The subject property is guided I-Industrial in the Hastings Comprehensive Plan. Zoning Classification The plan is consistent with the zoning ordinance. The site is zoned 1-1 - Industrial Park. Manufacturing, wholesaling, and material storage and sales are permitted uses in the district. 1 Adjacent Zoning and land Use The following land uses abuts the site: Direction Existing Use Zoning Com Plan North Dwyer and Assoc. 1-1 -Industrial Park I - Industrial Spiral Blvd. East AM F Investment 1-1 -Industrial Park I - Industrial Millard Avenue West Waste Management 1-1 -Industrial Park I - Industrial South Waste Management 1-1 - Industrial Park I - Industrial Existing Condition The site has a 2,400 s.f. building located on the south side of the property. The new addition would be attached on the west of the existing building. The lot is flat and treeless. There is a drainage ditch along the edge of the property. Proposal A +/- 1,800 s. f. warehouse building is proposed. The addition will match the roof pitch and use the same materials - nova brick wainscoting with vertical horizontal siding. The existing parking lot is large enough to accommodate to the necessary parking for this addition. SITE PLAN REVIEW Building Setbacks Building setbacks are determined through site plan review in the Industrial Park District. Building Setbacks are acceptable, and are as follows: Setbacks Front Yard Setback - Millard Avenue North Side Yard Setback - S iral Blvd. Rear Yard Setback - Waste M mt South Side Yard Setback - Waste M mt Access and Circulation The site will be served with a single access to Millard Avenue. Per the parking ordinance, a 250 s.f. loading area is required, but the code does not require a designated loading space. Parking The site meets minimum number of parking spaces required, but does not meet the surfacing requirements. Because the parking lot is not being expanded in any way, the parking lot is not required to be upgraded at this time. The owner currently has 6 employees and does not propose to add more with the addition. Parking is provided as follows: 1 Site Warehouse Building Existing - 2,400 s. f. Addition - +/-1,800 s. f. Total = +/- 4,200 s. f. Existin S aces 12 Total spaces existing. Parking Lot Setback The parking lot meets minimum setback requirements. Pedestrian Access The front entrance is directly off the parking lot. The addition does include an exit door to the north, however no hard surface landing or sidewalk back to the parking area is shown. Architectural Elevations Architectural elevations for the new building do meet the minimum requirements. The north elevation will continue the nova brick wainscoting with vertical metal siding. The west and south elevations will have vertical metal siding to match the existing building. Waste Disposal A plan for the exterior waste enclosure was submitted to Staff at the Planning Commission meeting. The enclosed dumpster will be located on the south side of the building adjacent to the front entrance. Plans indicate that the materials will match the existing building. Landscape Plan A landscape plan was not required for this project. Plastic Printers will be planting boulevard trees every 50 feet along Millard Avenue and Spiral Boulevard to fulfill landscape requirements. Lighting Plan New lighting for the parking lot is not proposed. Signage The site contains a wall sign on the existing building. No additional signage is indicated on the site plan. Any additional signage must be reviewed and approved by Staff prior to placement on the site. Grading, Drainage, Erosion Control, and Utility Plans The Grading, Drainage, Erosion Control, and Utility Plans have been forwarded to BDM Engineering for review and comment. Review comments have been sent back to the applicant for review and response. Grading, Drainage, and Erosion Control plan and Utility plan approval must be obtained by the Public Works Director as a condition of approval. HASTINGS CITY COUNCIL RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HASTINGS APPROVING THE SITE PLAN FOR PLASTIC PRINTERS TO CONSTRUCT A BUILDING ADDITION AT 2750 MILLARD AVENUE, HASTINGS, MINNESOTA Council member and moved its adoption: introduced the following Resolution WHEREAS, Plastic Printers has petitioned for approval to construct a +/- 1,800 sJ. warehouse building on 2750 Millard Avenue, Hastings, Minnesota; and WHEREAS, on December 13, 2004, review was conducted before the Planning Commission of the City of Hastings, as required by state law, city charter and city ordinance; and WHEREAS, the Planning Commission recommended approval of the Site Plan subject to the conditions contained herein. NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HASTINGS AS FOLLOWS: The City Council hereby concurs with the Planning Commission and approves the site plan request subject to the following conditions: 1. Grading, Drainage, and Erosion Control plan and Utility plan must be obtained and approved by the Public Works Director. 2. Boulevard trees must be planted every 50 feet along Millard Avenue and Spiral Boulevard. 3. Any uncompleted site work (including landscaping) must be escrowed at 125 percent of the estimated value prior to issuance of a certificate of occupancy. 4. Submission of an electronic copy of all plan sets (TIF, PDF, or similar format) prior to issuance of certificate of occupancy. 5. Any signage on the site is required to obtain a sign permit from the Planning Department prior to being erected on site. 6. Approval is subject to a one year Sunset Clause; if significant progress is not made towards construction of the proposal within one year of City Council approval, the approval is null and void. Council member being put to a vote adopted by moved a second to this resolution and upon present. Ayes: _ Nays: Absent: ATTEST: Michael D. Werner, Mayor Melanie Mesko Lee, City Clerk I HEREBY CERTIFY that the above is a true and correct copy of resolution presented to and adopted by the City of Hastings, County of Dakota, Minnesota, on the 13th day of December, 2004 as disclosed by the records of the City of Hastings on file and of record in the office. Melanie Mesko Lee, City Clerk (SEAL) This instrument drafted by: City of Hastings (KKJ) 101 4th St. E Hastings, MN 55033 ~ C) t: ~z.oo c: ~ 0 (.) :0::: C 0 B -- CD 'U fJJ 0 ... -- -- C) (I) ~ ~ -I ... C s:::: (I) G) In .. -c Q) "0 "0 0 Q) Q) .- cu .... .a - CU I: 0> ;::, 0 CIJ 0 Ci5 - " m n::: a.. 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I ]~ ~ -~ ~ I } IJ ~ j ~ J lq , ~jkfJ~ ^ Jj 1"t~ ..:~ $ 0 :J ;;: '~jj~~ ?;" ..~ ~ ~\- t ~ ~ "7 :.IN,,[\ I I ''JWJ.,g O.L~~ "VI'f\~OI~ O.;.f; " ) -I-i. ~i Cd.... r :p .- ., 1~ ;::::.. , ~~ S -JI ~~c .1 -+; ~ ~ ~~1~ ~~-':1 E~~~ . .9 -0 J :1 ~dl e ~ -j\ ~ -;J:. ... ~~ a '- () .~ ~~ ~ p ~5 "' ! ~~ ! ~~ . ^~, .s ~ 8 N ~ - . t ~' /1 1$ J1 <:-''''1..'c1~ ~- ~ ~ ..L"'(77):/ 9 f '~I~ "a,i' I ~ 7"\~1'Y\ ~ 5'lo,~ ,~~ ~. JJI ;d J~ ;1( III ~ -~ \!' ~I ~ .,0... ., I VIII-B-3 Memo To: Mayor Werner and City Council From: John Hinzman, Planning Director Date: December 20, 2004 Subject: First Reading\Order Public Hearing - Annexation #2004-71 - Centex Stormwater Pond (3.2 acres) - Paul Augustine REQUEST Paul Augustine has petitioned for annexation of approximately 3.2 acres generally located west of the recently approved Centex townhome development, northwest of 14th & Tierney. The property would accommodate future right-of-way and a stormwater pond. The annexation would not include any extension of urban services or construction of additional units. Upon consideration of first reading, the public hearing and 2nd reading of the Annexation Ordinance would be held at the February 7,2005 City Council Meeting. RECOMMENDED ACTION Approval of the annexation is recommended. The annexation would reserve right-of-way for future construction of a north\south collector road, and allow for construction of a stormwater pond. The pond would serve regional stormwater needs for the recently approved Centex Townhomes and other adjacent property. Although the area is outside of the 2020 MUSA boundary, the annexation would not include extension of urban services, or trigger an amendment to the Comprehensive Plan. ATTACHMENTS . Petition for Annexation - Augustine . Location Map . Centex Preliminary Plat BACKGROUND INFORMATION Comprehensive Plan Classification The property is not within the 2020 Comprehensive Plan. Since the annexation would not include urban services or additional units, an amendment to the plan would not be necessary . Zoning Classification The property would be zoned A - Agriculture upon incorporation. The A - Agriculture district has a 10 acre minimum lot size, which would preclude the development of any units upon the property. Adjacent Zoning and Land Use Direction North East South West Existinq Use Ag Centex Prelim Plat Ag Ag Zoninq Nininger Twp. R-3 PRD Nininger Twp. Nininger Twp. Comp Plan Not in Plan U-II (4-8 units) Not in Plan Not in Plan Existing Condition The site is vacant and is currently farmed. Proposed Improvements Construction of a Private Stormwater Pond. Maintenance of the pond would be the responsibility of the homeowner association per condition no. 9 of the October 4, 2004 Preliminary Plat Approval. No urban services or units would be constructed. December 8, 2004 City of Hastings Dave Osberg City Administrator 101 4th Street East Hastings, MN 55033 Re: Annexation Petition Dear Mr. Augustine: The owners of approximately 3.224 acres of land in Nininger Township, as evidenced by their signatures set forth below, hereby petition for the annexation of approximately 3.224 acres of land, as legally described on Exhibit A, into the City of Hastings. Attached as Exhibit B is a survey showing a description of the property to be annexed. Dated as of this 8th day of December 2004. OWNERS: BY~~ Robert Augustine , /'} rtJ-c- .~ By ~C:-~~ Paul Augustine . . .- ~~ By1?~ . ,,-// '0 ' Rosemary A~ , ,r-) ~"i" L4~' , i BY{~~ YJ,~ ~ Rose Marie Si ben By Dolores Augustine by~ obert Augustine, Her Attorney-in-Fact i----- [ " --------------"------- r~-;;Ii . ciTY OF HASTlN6S 2020 COMPREHENSnfE LANDUSI! PLAN _2::~-1 -_.c:~ ._n_ o - MXD-.....u..OiItId J _. 0.""'" <"'___' o.t."""-'ReMtenIIIIf(1..3~ (--~.... 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