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HomeMy WebLinkAbout20110118 - VIII-C-1 City Council Memorandum To: Mayor Hicks & City Councilmembers From: Barry Bernstein, Parks and Recreation Director Date: 1/11/11 Item: Resolution Supporting the HHB Fundraising Efforts for an Independent Training Facility on City Property Council Action Requested: Passing Resolution Supporting the Hastings Hockey Boosters Fundraising Efforts for an Independent Practice Training Facility/Building. Background Information: The City Council passed a resolution in July supporting the fundraising efforts for the Hastings Hockey Boosters (attached). The current resolution the City Council is being asked to consider is an update based upon more information provided to City Staff by the HHB. The resolution that was passed in July, 2010 did not indicate the type of building as the HHB were requested to research two building types, an attached building to the Hastings Civic Arena and an independent building located on Hastings Civic Arena property. The updated resolution specifies an independent building as an attached building is too cost prohibitive at this time. Financial Impact: None Advisory Commission Discussion: Parks & Recreation Commission was presented with background information regarding the previous resolution that was passed (July 2010) and staff explained to the PRC what updated information is included in the updated resolution. Hearing the updates and costs associated between an attached building and independent building, the PRC agreed with the assesment of the Parks and Recreation Committee of Council that the City at this time cannot afford to dedicate funding for this project. Therefore, an independent building would be an option. The PRC supports the Parks and Recreation Committee of Council's direction to support the HHB fundraising project and the enclosed resolution for construction and operation of an independent building. Council Committee Discussion: Parks and Recreation Committee of Council supports this resolution allowing the Hastings Hockey Boosters to actively fundraise for an independent dry land training facility to be located on City property at the Hastings Civic Arena. Attachments:  Resolution from July 2010  Updated Resolution Resolution # Hastings City Council Resolution of the City Council of the City of Hastings Supporting Efforts to Raise Funds to Construct a Training Facility on City Property at the Hastings Civic Arena Whereas, In mid 2010 a group representing the Hastings Hockey Boosters presented a concept plan to build a training facility on City property at the Hastings Civic Area, and; Whereas, this facility under consideration at the Hastings Civic Arena would allow local residents and non-residents to train in the off season as well as during the season in Hastings rather than commute to other communities; Whereas, this facility would provide a venue which would create an affordable, local facility for youth hockey players to train and develop hockey skills; Whereas, this facility would increase hockey skills, provide year around training, coaches development, keep training costs affordable, and allow Hastings Hockey participants the ability to train together; Whereas, a resolution #07-07-10 was approved by the Hastings City Council approving the following concepts:  3,000-4,000 square foot building  Training equipment  Hockey shooting area  Stick handling area  Passing area  Plyometrics area  Slide boards area  Power skating area Whereas, the Hastings Hockey Boosters private consultant estimated the fundraising goal of $375,000. Whereas, the Hastings Hockey Boosters expects to undertake a fund raising campaign to raise funds to pay for the construction of the training facility and all contents at the Hastings Civic Arena, and; Whereas, the Hastings Hockey Boosters sought and received approval by the City Council to implement a fund raising plan to secure funds to be used solely for construction and outfitting of a independent building to house the training facility at the Hastings Civic Arena, and; Whereas, the Hastings Hockey Boosters intends to conduct a fund raising campaign until adequate funds are secured; NOW, THEREFORE BE IT RESOLVED, BY THE CITY COUNCIL OF THE CITY OF HASTINGS, th This 18 day of January 2011 As follows: A. The City Council hereby approves the efforts to secure funding for the independent building to house the proposed Training Facility to be located on City owned property at the Hastings Civic area. B. The Hastings Hockey Boosters conducted a privately funded study to determine the projected amount they would or could obtain through fundraising. The study indicated the Hastings Hockey Boosters could raise approximately $375,000. Although, City Council prefers the Training Facility be located directly adjacent to, and attached to the Hastings Civic Arena lobby area, the City Council understands that the projected amount of funds would not cover the cost of an adjacent building. Therefore supports the efforts of an independent building to be located on the south eastern side of the east arena. C. c.) City Staff is hereby directed to conduct research and investigate the options available for securing in-kind labor for assisting in construction of the facility, recognizing the need to comply with all public bidding laws, prevailing wage requirements and other purchasing, acquisition and construction laws. D. All maintenance of the facility will be the responsibility of the Hastings Hockey Boosters, with the exact method of funding such maintenance determined prior to the commencement of construction, and also a maintenance agreement between the City and the Hastings Hockey Boosters. E. The Hastings Hockey Boosters shall be responsible for all operating costs and capital improvements throughout the life of the facility, with a long term agreement memorializing the means in which said operating costs will be funded, prior to the commencement of construction. F. Final approval of this project and the corresponding agreements is based upon the Hastings Hockey Boosters reporting back to the City Council the status of their fund raising efforts and the findings as described in Section (b.) above within three months of adoption of this Resolution G. Final implementation of the construction plan, scheduling and phasing shall be subject to review and approval of the City Council. H. City Staff is hereby directed to report to the City Council on the most appropriate method of transferring the . property to the Hastings Hockey Boosters or securing the necessary lease arrangement for the facility th Adopted by the City Council of the City of Hastings, this, 18 day of January 2011 Ayes: Nays: Absent: _________________________________ Paul J. Hicks, Mayor _________________________________ Melanie Mesko Lee, City Clerk (SEAL)