Loading...
HomeMy WebLinkAbout20101101 - VI-06 City Council Memorandum To: Mayor Hicks & City Councilmembers From: Barry Bernstein, Parks & Recreation Director Date: October 27, 2010 Item: 2011 Community Funding Recycling Grant Application Council Action Requested: It is recommended that the City Council take action authorizing the submittal of the attached 2011 Dakota County Funding Recycling Grant Application. Background Information: Each year the City receives funding from Dakota County to assist with promotion and administration of the recycling program. The administration of this program rests with the Parks & Recreation Department. Financial Impact: The expected recycling grant dollars for 2011 would be $21,900. Advisory Commission Discussion: Council Committee Discussion: Attachments:  2011 Community Funding Recycling Grant Application Dakota County 2011 Large Community Funding Application (Exhibit 1) Application Submittal Due Date: November 25, 2010 Funding Period: January 1, 2011 - December 31, 2011 Dakota County, Physical Development Division Environmental Management Department September 28, 2010 Upload completed application onto the Dakota County Local Solid Waste Staff (LSWS) SharePoint web site at http://sharepoint.co.dakota.mn.us/LSWS/default.aspx with your Council Resolution or minutes of the proceedings or copies may be mailed to: Tammy Drummond Dakota County Physical Development Division 14955 Galaxie Avenue Apple Valley, MN 55124 Contact Information Rebecca Kulas: Guidelines, Application, Annual Report, and LSWS SharePoint Web Site 952-891-7043 or Rebecca.kulas@co.dakota.mn.us Tammy Drummond: Application process 952-891-7003 or tammy.drummond@co.dakota.mn.us PART 1: LARGE COMMUNITY FUNDING APPLICATION BASE FUNDING INFORMATION AND WORKPLAN Please provide complete applications and a copy of the Official Resolution or minutes of the Proceedings (an official action from the governing body requesting the funding allocation or a certified copy of the official proceedings). Community Funding Period: January 1, 2011 through December 31, 2011 City/Township Hastings (select): Population (2009 Est.): 22,488 Number of Households (2009 Est.): 8,547 Date Submitted: 10/15/10 Amount of Funds Eligible For: $21,900 th Address: 920 W 10 St, Hastings, MN 55033 Amount of Funds Applied for: $21,900 E-mail Address: kbehrens@ci.hastings.mn.us Phone Contact: Kristin Behrens Number: 651-480-6175 Fax Number: 651-437-5396 1.Is your City interested in hosting a Household Hazardous Waste Event Collection in conjunction with Dakota County in 2011? Yes No 2.What percent of staff time (in Full Time Equivalents – F.T.E) is allocated to waste abatement activities? 10 % F.T.E. 3.Does your City anticipate hosting one or more community-sponsored “clean-up” days in 2011? Yes No Date(s): __Last Saturday in April if we have one?___ * Please note that types and amounts of materials collected, including electronics, must be reported to the County 4.I certify that this 2011 Community Funding Application was prepared under my direction or supervision, and that the information is true, accurate, and complete to the best of my knowledge. I certify that a 2011 Annual Report demonstrating compliance with this application will be submitted to the County by February 15, 2012. Name of person completing document Kristin Behrens (signature) Printed on 35% post-consumer recycled content paper  PART I. 2011 WORK PLAN – LARGE COMMUNITY BASE FUNDING. Please identify and describe the proposed activities (mandated and optional) that your community will undertake in the current application year in each of the following areas of Government Leadership, Operations and Education for 2011 Community Funding. The Work Plan shall include a description of annual activities, partners, a timeline to complete the activities, and post-activity outcome measurement. The 2011 Results column should be completed at the end of the year, and submitted as part of the 2011 Annual Report. Please Note: Program priorities include:  Increased residential recycling, and  Increased participation at The Dakota County Recycling Zone by both residents and businesses Government Leadership –ResponsibilitiesIdentify and describe the proposed activities that your community will undertake in the current application . A. year in each of the following mandated areas. GOVERNMENT POINTS ACTIVITY PROPOSED PROPOSED PROPOSED PROPOSED OUTCOME RESULTS LEADERSHIP PARTNERS TIMELINE MEASUREMENT (to be completed when RESPONSIBILITY (Qualitative and/or quantitative)submitting 2011 Annual Report) Example: - Verify disposal location is a ongoing - City Maintenance - 100% of the MSW, that is not reduced, Manage Public processing facility on waste staff recycled or composted, from city buildings, Entity Waste. hauling invoices. will be delivered to a processing facility. - Waste hauler for city buildings/parks 1. Identify Contact Person – Each community must identify in its annual Application a responsible Kristin Behrens party for Contact person has been identified and Hastings Parks & Recreation eligible 4 -- Ongoing County notified of any changes within 30 651-480-6175 activities and days. kbehrens@ci.hastings.mn.us inform Dakota County within thirty days of any changes in the designated individual. 2. Ensure Conduct review of City’s Recycling Recycling/Waste Hauling City compliance with MN State Statute Programs – 4 - Waste Mgmt Jan, 2011 contract to ensure regarding waste hauling/recycling in City Ensure that compliance with MN Stat facilities. recycling 115A.151 programs are established for facilities under its control in accordance with MN Stat. § 115A.151 (i.e., must ensure program in place for recyclable materials). 3. Manage Public Entity Waste – Manage waste from its facilities as outlined in the Regional/Dak Verify disposal location ota County 100% of the MSW that isn’t reduced or with hauler and verify that 4 - Waste Mgmt Ongoing Solid Waste recycled from city buildings will be delivered location is in accordance Master Plan to NRG Newport for waste processing. with public entities law. (i.e., must ensure program in accordance with public entities law – MN Stat. § 115A.471). 4. LSWS Meetings Actively participate and Recycling Coordinator will contribute to 4 -- Ongoing -- attend LSWS meetings on a Local Solid regular basis. Waste Staff meetings (one excused absence.) Printed on 35% post-consumer recycled content paper 5. Enhanced Distribute more educational Government materials to City employees Leadership. Promotion of Rethink Recycling campaign & residents/businesses in Expand or - City Staff materials and The Recycling Zone through 4 community. Continue Ongoing newsletters, direct mailers, and website. enhance - Dakota County Technotrash service and CFL Recycling of “technotrash” and CFL’s. government recycling drop-off at City leadership in Hall. 2011. A. TOTAL __20___ POINTS Points (add 1 – 5) = (20 points total) Recycling and Solid Waste Operations –ResponsibilitiesIdentify and describe the proposed that your community will undertake in the current application B.. year in each of the following mandated areas. PROPOSED OUTCOME 2011 RESULTS OPERATIONS RESPONSIBILITY POINTS PROPOSED ACTIVITY PROPOSED PROPOSED MEASUREMENT (to be completed when PARTNERS TIMELINE (Qualitative and/or submitting 2011 Annual Report) quantitative) 6. Support Recycling Goal – Attain a level of waste Strive to maintain City’s high reduction, reuse, and recycling participation rates. High participation rates for recycling that supports Ongoing & Offer a shred event to recycle Dakota County’s 2011 - City Staff residential recycling and 4 Spring 2011 more paper. Work with County recycling goal of 50%, - Dakota County increased tonnages for to identify ways to increase (shred event) focusing efforts on new and recycling. recycling rates in Hastings. existing residents and drop- off events. 7. Curbside Recycling Materials – Continue the curbside recycling of the following materials: Verify that the City’s hauler, newspaper, magazines, All stated materials will be Waste Management, is mixed mail, corrugated 4 - Waste Mgmt. Ongoing recycled in our single-sort accepting stated materials for cardboard, steel/aluminum curbside system. recycling. cans, glass containers, and plastic containers with a neck. 8. Multi-family Recycling – Check with WM to verify - Waste Mgmt. Jan-Feb All multi-housing in Hastings will 4 Ensure recycling service is they’re offering recycling to - Comm’l Haulers 2011 have recycling service available. Printed on 35% post-consumer recycled content paper available in all multi-family their multi-family buildings. - Apt Bldg Mgmt. buildings that includes all Check w/other haulers who recyclables collected may have multi-family through the curbside accounts. collection program. 9. Waste Collection Services – 4 Promote implementation of Current WM contract & City policies and practices to Ordinance mandates all The City is in compliance with - City Code ensure waste collection residences to have waste Ongoing State Law regarding waste Enforcement services are provided to collection/recycling service. collection service. residents and businesses. Enforce ordinance. 10. Enhanced Operations. 4 Focus on businesses in Expand or enhance solid Businesses will receive more Hastings & educate about their - Chamber of waste or recycling materials in 2010 regarding the Ongoing ability to recycle, use The Commerce management operations in City’s ability to help them to Recycling Zone, VSQG - LSWS 2011. green their business. Program, etc. B. TOTAL POINTS __20___ (add 6 – 10) = Points (20 points total) C. Education –ResponsibilitiesIdentify and describe the proposed activities that your community will undertake in the current application year in each of the . following mandated areas. PROPOSED 2011 RESULTS EDUCATION RESPONSIBILITY POINTS PROPOSED ACTIVITY PROPOSED PROPOSED OUTCOME (to be completed PARTNERS TIMELINE MEASUREMENT when submitting 2011 (Qualitative Annual Report) and/or quantitative) 11. Recycling Communication to Households - Produce 5 at least one electronic (when applicable) and Include recycling information City newsletters will written communication and distribute to every new - City Staff Ongoing emphasizing Rethink Recycling in contain info on and existing household, including multi-family city newsletters to all residents. recycling initiatives. buildings. 12. Household Hazardous Waste Communication to 5 Newsletters & Solid Households - Produce at least one electronic (when Include HHW info emphasizing The Waste Guide will - City Staff applicable) and written communication and Recycling Zone in city newsletters Ongoing include info on - WM distribute to every new and existing household, to all residents. Include TRZ info in HHW and The including multi-family buildings with The Recycling annual Solid Waste Guide. Recycling Zone. Zone messages as a top priority. Printed on 35% post-consumer recycled content paper 13. Program Messages - Support and promote the Solid 5 Waste Management Coordinating Board and the Utilize Rethink Recycling toolkits in Promote Rethink Regional/County Solid Waste Master Plan’s - City Staff Ongoing communications to Recycling integrated solid waste management program residents/businesses. campaigns. messages. 14. Website for Recycling and Household Hazardous 5 Waste Management. Maintain community’s Continue to update and maintain City website will be website with pages that link to recycling info on City website and - City Staff Ongoing kept current with http://www.co.dakota.mn.us/EnvironmentRoads/dlinks to County website most accurate info. efault.htm . C. TOTAL POINTS (add 11 – 14) = __20__Points ( 20 points total) Education – Choose Any Five (5)describe the proposed activities that your community will undertake in the current application year. The Identify and D. . community chooses to complete any five activities. EDUCATION RESPONSIBILITY POINTS PROPOSED ACTIVITY PROPOSED PROPOSED PROPOSED OUTCOME 2011 RESULTS (8 pts PARTNERS TIMELINE MEASUREMENT (to be completed when each)(Qualitative and/or submitting 2011 Annual Report) quantitative) 15. Make presentation(s) to City employees (minimum of 10) regarding a government leadership activity. Topic(s) must be consistent with the annual work plan. 16. Provide environmental education to community Continue to promote the Four youth groups participate group(s) (minimum of 10 Youth Green Team Recycling - Terry’s Ace Ongoing – during 2011. Amount of people.) Topic(s) must be 8 box at Terry’s Ace Hardware. Hardware quarterly materials is usually about 10% of consistent with the annual Provide classroom training on - WM City’s total recycling tonnage. work plan. recycling to youth groups. 17. Provide environmental Crayon recycling program at education in schools or - Tilden Tilden Kindergarten Center; other public entities Kindergarten Provide crayon recycling bins, Number of crayons recycled and (minimum of 10 people), 8 Center Nov, 2011 students who participate. educational flyers, shipping of with schools a top priority. - Crayon Recycling crayons for recycling and Topic(s) must be consistent Program recycled crayons for students. with the annual work plan. Printed on 35% post-consumer recycled content paper 18. Sponsor a community Hold Park & Trail Clean Up event for Earth Day (if - Parks Staff Large clean up of parks and Event for Earth Day; Invite 8 attended by over 100 April, 2011 Adopt-A-Park Participants and - WM trails; Number of participants people – counts as two. Community 19. Sponsor a community event for America Recycles Day (if attended by over 100 people - counts as two). 20. Sponsor a community event for Pollution Prevention Week (if attended by over 100 people – counts as two). 21. Provide recycling at - Parks Staff community-sponsored Provide clear stream recycling July, 2011 - Downtown Increase awareness of recycling event or festival, including containers for Rivertown Days (RT Days) & 8 Business Assoc and items recycled at events; recycling containers and community event and May-Oct, - Rivertown Days Number of participants recycling labels. Downtown Car shows. 2011 (cars) Committee 22. Rethink Recycling –In addition to completing mandated education activity #11, incorporate an additional electronic and/or printed material Distribute utility bill inserts Insert will be distributed to 8 - City Staff Fall, 2011 provided by the regional with Rethink Recycling approximately 7,500 households. Rethink Recycling campaign info for residents campaign into communications distributed in your community. 23. The Recycling Zone - In addition to completing mandated education activity #12, incorporate an additional electronic and/or printed material provided by the region’s Rethink Recycling campaign into communications distributed in your community. Printed on 35% post-consumer recycled content paper 24. Enhanced Education: Expand or enhance education or promotional efforts in 2011. __ 40__ C.TOTAL POINTS Points (Add 15 - 24) = ( 40 points total) Performance- Based Funding. The Community Funding program is performance-based. Communities receive 100% of eligible funds if the required E. activities are completed, or will be adjusted according to the following schedule: PERFORMANCE-BASED FUNDING Adjustments to community payments for expenditures or activities not consistent with the Application will be TOTAL POINTS based on a point scale and upon the following Performance-Based Funding Schedule: _100__ (add total points for A Points + B + C + D) = 25 points or less = 25% of net eligible costs reimbursed (100 points total) 26 – 50 Points 50% of net eligible costs reimbursed 51 – 84 Points = 75% of net eligible costs reimbursed 85 – 92 Points = 95% of net eligible costs reimbursed 100% of net eligible costs reimbursed 93 – 100 Points = Printed on 35% post-consumer recycled content paper PART II: APPLICATION FOR PUBLIC AREA RECYCLING CONTAINERS to supply public area recycling containers in city or township buildings and Limited funds are available facilities (City Hall, Community Centers, City Sports Arenas, etc.) for the purpose of increasing recycling in public spaces . Communities should indicate the number of recycling containers anticipated for public area recycling at community and RSWC buildings in the coming funding year. Environmental Management Department staff will arrange for type(s), total quantities, ordering, and distribution to communities. Communities must provide environmental education messages (e.g., labels, posters, promotions, etc.) to encourage appropriate public use of the containers, and are responsible for placement and maintenance of the container and management of its contents. 1.Is your community requesting public area containers in 2011 at community buildings? Yes No If no, skip to PART III: APPLICATION FOR LOCAL NEGOTIATED INITIATIVE FUNDS. 2.Quantity: Number of public area recycling containers requested. 3.Location: Identify where requested containers will be used. 4.Distribution Location: List the location and address for container delivery. PART III: APPLICATION FOR LOCAL NEGOTIATED INITIATIVE FUNDS Is your community applying for Local Negotiated Initiative Funds? Yes No If no, skip to PART IV: COMMUNITY FUNDING BUDGET FORM. Local Negotiated Initiative Fund (LNIF) projects and programs are negotiated with Environmental Management Department staff during the work planning process. Eligible LNIF projects include:  Provide recycling education and infrastructure in educational institutions.  Develop recognition program for businesses that implement waste reduction, reuse and recycling.  Develop waste reduction, reuse and recycling education/communication program for businesses.  Develop activities to increase residential recycling, including reaching community residents that are currently underserved with waste reduction, reuse and recycling messages/activities.  Provide reduction, reuse and recycling at community-sponsored events, such as parades, community celebrations, or other short duration events.  Facilitate and promote a community service project that promotes waste reduction, reuse and recycling (e.g., It’s In the Bag Program).  OTHER activity that enhances residential recycling or residential or business participation at The Recycling Zone, as negotiated with the Department during the work planning process. Annual Report: Please note that LNIF project results must be included in the final 2011 Annual Report and include: opportunities and challenges encountered and how the initiative can be replicated in other communities. 1.Please identify the cost and type of LNIF project from the above list of eligible projects that your community would like to complete. Cost: Type of LNIF project: 2.Please summarize in two or three paragraphs the work that your community would like to perform in this LNIF project area. Include a brief description of why you chose the specific project area, including a discussion of the community need. 3.Briefly describe how the LNIF project will have a long-term impact for your community. How do you see this work continuing after the LNIF project is complete? 4.Local Negotiated Fund Work Plan, for each selected Initiative – Please describe your community’s proposed plan for 2011 Local Negotiated Initiative Funds, including the items below: Printed on 35% post-consumer recycled content paper  ACTIVITY PARTNERS TIMELINE BUDGET BREAKDOWN PRE-MEASUREMENT AND AND POST-MEASUREMENT RESOURCES Printed on 35% post-consumer recycled content paper PART IV. 2011 COMMUNITY FUNDING BUDGET Communities must enter estimated costs, per line item, in appropriate sections of A.1. Administrative Costs and A.2 Promotional/Educational Costs. Please list any community contributions in the community share column. Community contributions are not mandatory. The total County share may not exceed the 'amount of funds elgible for" in Part I of this application. Unexpended funding from budgets may not be carried over. Total County Share (County/Community combined) A.1. Administrative CostsCommunity Share Direct Salaries 50005000 Direct Mileage 250250 Direct Membership & Training & Subscriptions 2525 Consultant Services and/or Temporary Help 0 Software 0 Other (List & Describe 0 Administrative Costs Subtotal527505275 Total County Share (County/Community combined) A.2. Promotional/Educational CostsCommunity Share Design/Printing Costs 62006200 Distribution Costs 20002000 Advertisements 600600 Videos/Billboards 0 Promotional Items 10001000 Special Events (Displays, Performance fees)68256825 Other (List & Describe)** 60006000 16625600022625 Promotional/Educational Costs Subtotal B. Total Budget Amount (A.1+A.2)21900600027900 C. Total LNIF Amount Requested From County 0 21900 D. Total Budget Requested ** Spring Clean Up/HHW Dropoff?? Printed on 35% post-consumer recycled content paper