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HomeMy WebLinkAbout20000420 Approved By-LawsCITY OF HASTINGS CHARTER COMMISSION By-Laws & Rules of Procedure Approved April 20, 2000 A. MEETING. The Commission shall meet at least once each calendar year, as required by Minnesota Statutes Section 410.05, Subdivision 4. The goal will be to meet once per quarter, unless additional meetings are deemed necessary. All meetings of the Commission shall be open to the public, in compliance with MS 471.705. Meetings shall be scheduled at the call of the Chairperson or the Vice Chairperson. Meetings normally will be held on the second Thursday of a month in City Hall or such other public place as may be substituted by scheduling requirements. B. AGENDA. A written agenda shall be prepared and delivered to all Commission members at least 5 days in advance of each meeting, and shall be available to members of the public at the meeting. C. QUORUM. A quorEUn shall consist of a majority of the members of the Commission. D. ELECTION OF OFFICERS. The officers of the Commission shall consist of a Chairperson, a Vice Chairperson, and such other officers, as the Commission may deem. necessary from time to time. The Commission may hire a person to take notes and prepare and distribute minutes of meetings in lieu of electing a Secretary. Officers will be elected at the first meeting of each calendar year or at such other times as may be needed to fill vacancies. Each officer will serve for one year and may be re-elected, but may serve no mare than two consecutive terms in each office. E. MINUTES. Minutes of each meeting of the Commission shall be prepared, distributed to all members of the Commission before the next meeting of the Commission, and a copy maintained in a file at City Hall (MS 471.705, Subd. I}. Courtesy copies of the minutes may be distributed to city officials or other interested parties. F. NON-ATTENDANCE AT MEETINGS. "When any member has failed to perform the duties of office and has failed to attend four consecutive meetings without being excused by the commission, the secretary of the charter commission shall file a certificate with the court setting forth those facts and the district court shall thereupon make its order of removal and the chief judge shall bill the vacancy created thereby." (Minnesota Statutes Sec, 410.05, Subd. 2} City of Hastings Charter Commission Page Two G. ANNUAL REPORT. "The Commission shall submit to the chief judge of the district court, on or before December 30 of each year, an annual report outlining its activities and accomplishments for the preceding calendar year." (Minnesota Statutes Sec. 410.05, Subd. 2). H. RULES OF PROCEDURE. The Chairperson, or in his or her absence, the Vice Chairperson, shall preside at meetings of the Commission. The Chairperson or Vice Chairperson may arrange in advance of a meeting for any other member of the Commission to act as Chairperson pro tem. Unless such arrangement has been made, in the absence of both Chairperson and Vice Chairperson, the members of the Commission present shall elect a Chairperson pro tem. The presiding off cer may make or second motions, participate in discussions, and vote. All matters put to a vote shall be decided by a majority of the members present, unless otherwise required by Robert's Rules of Order, Revised. The presiding officer may call upon members of the public for statements or opinions, except at such times as a vote of members of the Commission has been called for. Except as otherwise provided by Minnesota Statutes, the Hastings City Charter, or these rules, the proceedings of the Commission shall be conducted in accordance with the current edition of Robert's Rules of Order, Revised. L ORDER OF BUSINESS. Commission business shall be conducted in the following order. 1. Call to order. 2. Roll call. 3. Determination of Quorwn. 4. Minutes of previous meeting. 5 5. Reports of committees. 6. Unfmished business. 7. New business. 8. Introduction of business for future meetings. 9. Announcements. 10. Adjournment. J. COMII~IITTEES. The Chairperson or other presiding officer may appoint committees as deemed necessary from time to time.