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HomeMy WebLinkAbout19870709 Proposed By-Laws- czTY of xASTIN~s CHARTER C~IISSIOI~ , Proposed By-haws & Rules of Procedure July 9, 19g7 A. MEETINGS. The Commission shall meet at least once each calendar year, as required by Minnesota Statutes Sec. l~.10.05, Subdivision !~. The p_oal will be to meet once per quarter, unless additional meetings are deemed necessary. All meet-in~s of the Commission shall be open to the public, in compliance with MS ~.71.l05. Meetings shall be scheduled at the call of the Chairperson or the Vice Chairperson, Meetings normally will be held on the second Thursday of a month in City Hall or such other public place as may be substituted by scheduling requirements. . B. AGF,NDA. A written agenda shall be prepared and delivered to all Commission members at least 3 days in advance of each meeting, and shall be ava~~-able to members of the public at the meet~n~. C. QiTORiTT+~. A quorum shall consist of a majority of the members of the Commi.ss~ ono Do ELECTION OF OFFIC~:RS. The officers of the Commission shall consist of a Chairperson, a Vice Chairperson, and such other officers as the Commission may deem necessary from time to time. The Commission may hire a person to take notes and prepare and distribute minutes of meetings in lieu of electing a Secretary. Officers will be elected at the .first meeting of each calendar year or at such other times as may be needed to fill vacancies. Each officer will serve for one year, and may be reelected without limitation during his or her tenure on the Cammission. E. MINUSES. Minutes of each meeting of the Cornmissi.an shall be prepared, distributed to all members of the Commission before the next meetinn of the Commission and a copy maf_ntained i.n a file at City Hall (MS 471.705, Subd. 1~. Courtesy copies of the minutes may be distr7buted to city officials or other interested parties, F. RULES OF PROCEDURE. The Chairperson, or in his ar her absence, the Vice Chairperson, shall preside at meetings of the Co~mnissian. The Chairperson ar Vice Chai.rpersan may arrange in advance of a meeting for anv other member of the Ga~ission to act as Chairperson pro tem. ITnless such arrangement has been made, in the absence of both Chairperson and Vice Chairperson, the members of the Commission present shall elect a Chairperson pra tem. The presiding officer may make or second motions, participate in discussions, and vote. All matters put to a vote shall be decided by a majarity of the members present, unless otherwise required by Robert's RulPS of Order, Revised. The presiding officer may call upon members of the public for statements or opinions, except at such times as a vote of members of the Commission has been called far. Except as otherwise provided by Minnesota Statutes, the Hastings City Charter, ar these rules, the proceedings of the Commission shall be conducted in accordance with Robert's Rules of Order, Revised. 2 - G. ORDER OF BUSINESS. Commission business shall be conducted in the fo3.Zowing order: ~ ' 1. Ca~.l to order. 2. Roll call. 3. Detern-inati on of quorum. /~. Minutes of previous meeting. ~. Reports of committees. - 6. Unf?nished business. 7. New business. S. Introduction of business for future meot~n~s. 9. Announcements. '~ 0. Adjournment . H. COMMxTTEES. The Chairperson or other presiding officer may appoint committees as deemed necessary from time to time. y.~.......~... .r2hUi..r Fi:... _rii~].t...]~h. 1f. .,. ,.,. s. r-~. r. r. rar..,, ,., ....e, ,. ,. ,~.?: .r . . .. ......... ..~.. ~ ,...»... _...~_i...r.s_~ ,..,er. ,_rar,._.],nz.xr.ti;t}r]:I:YUi.4':2rlhirir:r:dif.t: iiSi].a.S:1..:klirihU:s:]:h..vua..~., a.~. , ..a.~...._... . CITY 0~ HASTINGS - CHARTER COMMISSION Proposed By-Laws & Rules of Procedure July 9,.1987 {Revised) A, ' }~.EFTINCS. The Car~nission shall meet at least once each calendar year, as required by Minnesota Statutes Sec. 410.05, Subdivision 4. The foal will be to meet once per quarter, unless additional meetings` h are deemed necessary. A11 mPetin~s of the Cor~riission shall be open _ _ to the public, in compliance with MS 471.705. Meetings shall be scheduled at the call of the Chairperson or the Vice Chairperson. Meetings normally will bg held on the second Thursday of a month in City Hall or such other public place as may be substituted by scheduling requirements. B. A~'E;NDA. A written agenda shall be prepared and delivered to all Commission members at least 5 days in advance of each meeting, and shall be available to members of the public at the meeting. C. QUCRUM. A quorum shall consist of a majority of the members of the C ommi s s i an. D. EbECTION OF OFFICERS. The officers of the Com^~issi.on shall consist of a Chairperson, a Vice Chairperson, and such other offi-cars as the Commmission may deem necessary from time to time. The Commission may hire a person to take notes and prepare and distribute minutes of meetings in lieu of electing a Secretary. Officers will be elected at the first meeting of each calendar year or at such other times as may be needed to fill vacancies. Each officer will serve for one year and may be reelected, but map serve no more than two consecutive terms in each office. i E. MINUTE`S. Minutes of each meet~n~ of the Corurission sha11 be prepared, distributed`to all members of the Commission before the next meeting of_the Commission and a copy maintained in a file at city Hall (MS 471.705, Subd. 1~, Courtesy copies of the minutes may be distributed to city officials or other interested parties. ~'. NQN~ATTE'~3DAiVCE AT tzEET:TNC~S. "When an~. member has failed to perform the duties of office and has failed to attend four consecutive meetings without being excused by the commission, the secretary of . the charter commission shall file a certificate with the .court settinP forth those facts and the district court shal3. thereupon ma"~e its order of removal and the chief judge shall fill tree vacancy created thereby." (Minnesota Statutes Soc. 410.05, Subd. 2) G. ANNUAL REPORT. ~ ".The commission shall submit to the chief judge of the district court, on ar before December 31 of each year, an annual, report outlining its activities and accomplishments for the preceding calendar year." (Minnesota Statutes Sec. 410,05, Subd. 2) H. RULF~S OF PROCEDURE'. The Chairperson, or in his or her absence, the `~` - Vice Chairperson, shall preside at meetings of the Commission. The Chairperson or Vice.Chairperson may arrange in advance flf a meeting for any other mami~er of the -Co~r.:ission to act as Chairperson pro tem. - - ~ .~ - ~ .- 2 - - ~ _ ~- dlnless~ such arrangement has been made, fn'ths absence. of both ~ _ Chairperson and Vice Chairperson, the :members of the.. Commission present shall e lest a Chairperson pro tem. ~'he pres3din~ officer maq make or second motions, participate in _ discussions; and vote. - __ All matters put to a vote shall be decided by a majority of the _ `riembers present, unless otherwise required by Robert's Rules of Order, Revised. _- ` the presiding officer may call upon members of the public for -- statements or opinions, except at such times as' a vdte of members - of. tYie Comtnisaion has been called for. Except as otherwise provided by Minnesota Statutes, the Hastin¢s-City Charter, or these rules,:the proceedings of the Cormnissi.on shall be conducted in accordance with the current edition of Robert's Rules of Order, Revised. T. (~pF'R ~' BLT5XIVESS. Commission business shall be conducted in the -• f o1low~nF order: 1. Call to order. 2. Roll call, 3. AeterrBination of quorum. ~,. Mi.nutes of previous .meeting. 5. Reports of committees. 6. Unfinished business. 7. New business. ~. Introduction of business for future meetings. ~. Announcements. 1O. Adjournment. ~. CO~~~iT1TEES. The'Chairperson or other presiding officer may appoint committees as deemed necessary from time to time.