HomeMy WebLinkAbout20100119 - VIII-A-5MEMO
To Honorable Mayor and City Council
From: Tom Montgomery
Date: January 13, 2010
Re: Authorize Purchase of New Holland Tractor
The 2010 Public Works budget includes purchase of a second New Holland
tractor plow primarily for use on clearing cul -de -sacs. The new tractor will
replace three pickup truck plows currently performing this work. Last May when
preparing the budget, Public Works requested $9o,000 in funding to purchase
this tractor. This January when requesting quotes for purchase, we learned that
the tractor went through a significant price increase, up to $98,000.
The tractor is proposed to be purchased using Equipment Certificates
spread over a 5 year period In order to balance the approximate $ 2, 0 0 o in
increased Equipment Certificate payments for 2010, I am proposing to reduce the
Public Works Streets overtime budget by $1, o o o as there will be two less
operators needed during snow plowing operations, and reduce the Public Works
Streets repairs to equipment budget by $1, o o o as the three pickup trucks
removed from snow plowing operations should suffer considerably less wear and
tear.
Council Action Requested
Council is requested to authorize purchase of a New Holland tractor plow
from Werner Implement Company, Inc. for $98,319.00 and to pay for the 2010
budget overage by transferring $1, o o o from the Public Works Streets overtime
budget and $1,000 from the Public Works Streets repairs to equipment budget.
si,
CITYOF HASTINGS
i riF �mr a:Hti
JAM-13-2010 WED 03:18 PM WARNER IMPLEMEhIT FAX CIO. 6514373661
WERNER IMPLEMENT COMPANY, INC.
119 MAIN STREET, VERMILLION., MN 55085
`; �,�. t•� •.�, - �;,, B us: 651-437- TOLL FREE: 1. 600 -770 -4634 FAX), 651 -437 -3661
AG R. I C U LT U R E oW EkIMPLEMENT40M
CITY OF HASTINGS
101E 4TH STREET
HASTINGS, MN 55033
QUOTE ON A NEW NH N6070 BIDIRECTIONAL TRACTOR
93,059,
480185 R34 GOODYEAR NON-DIRECTIONAL TIRES $ 6
CAB AND ENGINE AND HID LIGHTS, $ 1
ENGINE END FENDERS $ 844.00
EXTERIOR MIRRORS $ 375.00
YELLOW PAINT $ 273.00
3I4 INCH REl"ERN COUPLERS $ 318.00
WATER SEPERATOR $ 7U0
LIST PRICE $ 103,161.00
21% STATE DISCOUNT $ 21,664,00
s1'ArE SELL PRICE $ 81,497.00
DELIVERY Nic
WARNER IMPLEMENT SELL PRIG $ 81,275.00
SNOW WOLF ALPHA 10 , 10 FOOT PLOW SIDE WING KIT
3 PT MOUNTING/ JACK STAND AND NEW SYLE HD TRIP EDGES. $ 10,720.00
SUBTOTAL $ 91
MN 6 .875% SALES TAX $ 6
THANK YOU TOTAL $ 98,319.66
P. Ot /Ol
RANDY scHULTz
04�v i0s ACA Cl E ;$�'
Jan 13, 2
City of Hastings
EQUIPME A ttn: Mark Pelne Il ai t Supervisor
225 Progress Drive
S H A K O PEE Hastings, IVIN 55033
6 340 CTY R 101 E
H K PE F, MN 55370 Dark,
RHONE 962- 445 -640
800 - 796.027
We are pleased to r rid the City of Hastings this quote'per the State
of N Contract #440797 good until Feb. , 201 f This trait is equipped
16200 HWY 10 NW ��. r per your specificati
EL DIVER, SIN 55330
PHONE 763-262-4474 1 ) 2010 Now Holland TV607
800 I Tract
$ 93,059
with standard specifications including:
DULUTH 480/86R 34, R1 VT Goodyear tires 6
43 HAIN ROA , 3/ " Return c oup ler 3 1 8
HE RMANTOWN, MN 55 811
'HON 218 - 727.3038 • Water separator
800 - 796.0117 i Engine end fenders ( 530)mm 844
Y ellow pai 273
LA CROSSE Exterior mirrors 375
N 1626 WUE NS C H R O A D Cab and engine end HID lights
l ROSSE, W1 54601
PHONE 608 - 788 -1026 $103,161
800-780-1025 Less state discount 2 % 1�42.1_.1. 3
$ 81,497.1
17 Tyr D I D elivery frt to Hastings 75.00
, JOSEPH S wwelf Alpha , pt for with s idewing lit,
LA CROSSE, W1 54 01 trip cutting edges, Gat 11 — 3 t jackstand - -1 0,x 55.00
PH 0 -1 76 S u htot l $ 92,32
Sales tax @ 6,876% 6
ROCHESTER Total $ 98, 674M
P.O. BOX 6608
ROCHESTE Niel 55903 Options: Per State bid
'HONE 607 - 288 -340
Manuals(Service, parts, repairs and operations) 675
Set fluid air fillers 320
H TIED Warranty — 2 year/2000 hours included in tractor price.
N. MAIN t
HATFIELD, MN 66023
PH N5 607. „ 4870 Quoted price includes all applicable tax.
Th you for the opportunity to help you with your equipment needs.
LEW ISTON If you have any questions o cem ents, please contact me el the office
6300 Her 14 W a t 952-445 -5400,
L E XIST I, MN 55052
P H O NE 607-523-211
Sirs ly,
WF
Dave Seld
Sales Representative
STk JOSEPH EQU IPMENT, INC,,
Thomas Montgomery
From: John Zgoda
Sent: Friday, January 15, 2010 7:05 AM
To: Thomas Montgomery
Subject: FW: TV6070 BIDIRECTIONAL TRACTOR BID
From: Werner Implement [mailto:wernerinc @bevcomm.net]
Sent: Thursday, January 14, 2010 3:25 PM
To: John Zgoda
Subject: TV6070 BIDIRECTIONAL TRACTOR BID
John, Due to unforeseen circumstances we regretfully have to inform you that we unable to be competitive at this
time. We hope we can work with you for any of your service needs in the future.
If you have any further questions please let me know.
Thank you
Randy
Werner Implement Company, Inc.
www.wernerimplement.com
119 Main Street
Vermillion, MN 55085
Phone: 651- 437 -4435
Fax: 651- 437 -3661
Toll Free: 800 - 770 -4634
1/15/2010
From: Thomas Montgomery
Sent: Friday, January 15, 2010 2:06 PM
To: CityCouncilGroup
Cc: Dave Osberg; John Zgoda; Char Stark; Melanie Mesko Lee
Subject: Council Agenda Item - Authorize Tractor Purchase
Mayor and Councilmembers,
On Tuesday's Council agenda, Public Works is requesting authorization for
purchase of a tractor plow. I have enclosed a copy of my memo to the Council on this
request. We received two quotes and were recommending the low quote which was
received from Werner Implement of Vermillion. This morning I received the enclosed
email from Werner Implement retracting their quote. Apparently they could not get the
MN State Bid pricing that they were counting on in their quote. Accordingly, on
Tuesday, I will be asking Council to approve the purchase from the second company, St.
Joseph Equipment (who does have the MN State Bid pricing) at a cost approximately
$350 more expensive than the now retracted Werner Implement bid. If you have any
questions about this purchase, please contact me.
Tvov�as M. Mowtc -An r�
Public Works Director
City of Hastings
1225 Progress Drive
Hastings, MN 55033
651- 480 -6188
tmontgomery@ci.hastings.mn.us