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Home My WebLink About07-24-00 ,~ ," /""" Hastings, Minnesota July 24, 2000 The City Council of the City of Hastings, Minnesota met in a regular meeting on Monday, July 24,2000 at 7:00 p.m. in the City Hall Council Chambers, 101 4th Street East, Hastings, Minnesota. ,.-. ",..- Members Present: Council member Riveness, Simacek, Johnson, Hicks, Moratzka, Yandrasits & Mayor Wemer Members Absent: None Staff Members Present: David Osberg, City Administrator; Shawn Moynihan, City Attorney; Matt Weiland, City Planner; Lori Webster, Finance Director; Mark Holmes, Fire Chief; Stephanie Nomes, MIS Director; Charlene Stark, Assistant Finance Director; Melanie Mesko, Administrative Assistant/City Clerk Approval or Minutes Mayor Wemer asked if there were any corrections or additions to the minutes of the regular meeting of July 10, 2000 and hearing none approved the minutes as presented. 7 Ayes; Nays, None Approval or Consent Agenda Moved by Councilmember Riveness, seconded by Council member Johnson to approve the Consent Agenda as presented. 7 Ayes; Nays; None 1. 2. 3. Pay All Bills As Audited Item was removed from Agenda Resolution-Application for Premise Permit for Lawful Gambling for the Minnesota Jaycees Charitable Foundation at Eagles Aerie #2212, 1220 Vermillion Street Request for Payment, RKI-2000 Street & Utility Improvements: $407,534.68 Resolution - Waiving the 30 Day Waiting Period for Hastings Fire Department Relief Association Approve Changes in Joint Powers Agreement Resolution - Mail Balloting for Washington County Registered Voters in Hastings 4. 5. 6. 7. r- ~ ---- Pa e 2 or 5 Resolution #7-10-00 Set 2000 No Obligation Improvement Bond Bob Thistle, Senior Vice-President of Springsted was available at the meeting to present recommendations for the issuance of $3,380,000.00 General Obligation Improvement Bonds. Moved by Councilmember Johnson, seconded by Council member Yandrasits, to approve Resolution 7-10-00 providing for the sale of $3,380,000.00 in General obligation Improvement Bonds. 7 Ayes; Nays, None. Wide Area Network Needs Study MIS Coordinator Stephanie Nomes requested Council approval for a proposal for an Integrated Voice and Data Wide Area Network Analysis at a cost of $4,600.00. Moved by Councilmember Johnson, seconded by Councilmember Riveness to approve the appropriation of $4,600.00 for a Wide Area Network Needs Study. 7 Ayes; Nays, None. Minor Subdivision Variance 295 Crestview Drive City Planner Matt Weiland stated that the City has received an application for a minor subdivision in order to subdivide an existing lot into two separate lots. This request is being made because when the house was built in 1987, it was mislocated on the lot. The applicant is requesting approval of a 1.12 foot variance to the required 50 foot lot width minimum at the building setback line. The applicant is proposing to construct a single family home on the lot. Weiland also stated that the Planning Commission reviewed this item at the July 17, 2000 meeting and the Commission at that time voted unanimously to deny the lot width variance as they did not feel it met the variance criteria. The applicant, Arthur Krueger of 1603 Forest Street was present and stated that he was making this request for a development project that is consistent with the rest of the neighborhood. Paul Hendriksen, 290 Crestview Drive stated that if the original house would have been located colTectly in the first place, this request wouldn't be before the Council, because two homes would not normally sit on this size lot. City Planner Matt Weiland stated that if the request for a 1.12 foot variance is denied, the applicant could still build a duplex on this lot which is consistent with the zoning of the property. The applicant would only need a building permit for the construction of a duplex. Council had discussion over reconfiguring the location of the proposed house, the appropriateness of a single family versus a multi-family structure on that lot, and the precedent that could be set with this issue. Moved by Councilmember Simacek, seconded by Councilmember Riveness to table this issue 7 Ayes; Nays, None .,' r- Pa e 3 of 5 Moved by Council member Simacek, seconded by Council member Moratzka to extend the timetable an additional 60 days for consideration of this request. 7 Ayes; Nays, None Site Plan House Move 517 East 7th Street Moved by Council member Johnson, seconded by Councilmember Yandrasits to approve the site plan and house move from 517 East 7th Street, with the additional condition that the applicant try to preserve as many of the mature trees on the site as possible. 7 Ayes; Nays, None ---- Preliminary Plat Site Plan Hastings Market Place West Council was presented with a preliminary plat and site plan for this project and discussed reevaluating the parking lot configuration to accommodate the volume of traffic in this development. That item was added as a condition. Moved by Councilmember Simacek, seconded by Councilmember Hicks to approve the preliminary plat for Hastings Marketplace West. 7 Ayes, Nays, None Moved by Councilmember Hicks, seconded by Councilmember Riveness to approve the preliminary site plan for Hastings Marketplace West. 7 Ayes, Nays, None Site Plan Miller Electric ror the Industrial Park Moved by Councilmember Hicks, seconded by Councilmember Simacek to approve the site plan for Miller Electric, with the condition added that no Certificate of Occupancy be issued until all the conditions associated with the building have been met. 7 Ayes, Nays, None Presentation and Acceptance of 1999 Comprehensive Annual Financial Report and Audit Management Letter Joe Rigdon, the Audit Manager from Kern, DeWenter, Viere was present to review the report and related audit comments with the Council. Rigdon stated that the City had received an unqualified opinion, which is the most desirable opinion to receive. Moved by Councilmember Simacek, seconded by Councilmember Hicks to accept the 1999 Comprehensive Annual Financial Report and Audit Management Letter. 7 Ayes, Nays, None ,.-. ,r- Pa e 4 of 5 Residential Solid Waste Collection RFP City Administrator David Osberg stated that Council requested to approve a residential solid waste collection request for proposal and authorize the distribution of the RFP with a deadline for submittal for September 1, 2000. Osberg also asked for Council clarification on three items prior to RFP being approved and distributed. 1. Whether the RFP will require that the successful hauler provides double collection during the week in which solid waste items are not collected on a holiday. ~ Moved by Councilmember Riveness, seconded by Councilmember Simacek to add that the language to double collection be submitted in the proposal. 7 Ayes, Nays, None Moved by Councilmember Yandrasits, seconded by Councilmember Simacek to reconsider the language of double collection to be included in the RFP. 7 Ayes, Nays, None Moved by Councilmember Yandrasits, seconded by Council member Simacek that the language regarding double collection be stated in the RFP that proposals are encouraged but not required to submit cost for double collection, but are not required to submit cost for double collection, for the contract. 7 Ayes, Nays, None 2. Whether the Council desires the requirement for a one pass system which would allow for the collection of garbage and recycling materials in one truck. Moved by Council member Hicks, seconded by Councilmember Riveness to include language in the RFP that states applicants are encouraged but not required to submit information about the opportunity for the one pass system. 7 Ayes, Nays, None 3. Whether the RFP should include a requirment that the recycling containers provided by the collector have a hinged top. Moved by Councilmember Riveness, seconded by Councilmember Simacek to remove that item from consideration or inclusion in the RFP. 7 Ayes; Nays, None Moved by Council member Hicks, seconded by Council member Moratzka to include language in the RFP that allows for future discussion of the possibility of using the option of processed waste during the life of this contract. 7 Ayes; Nays, None Moved by Council member Hicks, seconded by Council member Riveness to approve the RFP with the changes as approved by the Council. 7 Ayes; Nays, None . ,.-... r- Pa e 5 or 5 The Assistant Fire Chief Position Moved by Councilmember Hicks, seconded by Councilmember Johnson to authorize the posting and advertising for the position of Assistant Fire Chief as a closed promotional process, approving the job description for the Assistant Fire Chief, and authorize staff to utilize Personnel Decision Inc. to assist with the testing process for Assistant Fire Chief Candidates. Moved by Councilmember Hicks, seconded by Councilmember Johnson to begin the process of hiring an Assistant Fire Chief 7 Ayes; Nays, None Mayor Wemer noted that effective August 1, 2000 the Vermillion River Watershed Management Organization will go under the authority of Dakota County, as the members of the Vermillion River Watershed Management Organization were unable to agree on the Joint Powers Agreement. ,-' Adj oumment Moved by Council member Simacek, seconded by Council member Riveness to adjoum at 9:07 p.m. 7 Ayes, Nays, None ~ Mayor - A TIES T L./.iu ruo City Clerk .---