HomeMy WebLinkAbout06-02-03
CITY OF HASTINGS
COUNCIL MEETING
7:00 P.M.
Monday
DATE: June 2, 2003
I.
II.
III.
IV.
V.
VI:
CALL TO ORDER:
ROLL CALL:
DETERMINATION OF QUORUM:
APPROVAL OF MINUTES:
Approval of Minutes for the Regular Meeting on May 19, 2003 and The Special Meeting
on Tuesday May 27, 2003. .
PROCLAMATION
June 15, 2003 Gordv Grossman Dav
In the Citv.Jd HastinJ[!
COUNCIL ITEMS TO BE CONSIDERED:
CONSENT AGENDA:
The items on the Consent Agenda are to be acted upon by the City Council in a single
motion. There will be no discussion of these items unless a Councilmember or citizen so
requests, in which event the items will be removed from the Consent Agenda to the
appropriate department for discussion.
1. Pay All Bills As Audited
2. Schedule Public Hearing for July 7, 2003 on proposed Liquor License fee
.
Increase
Schedule Special city Council Meeting for 5 :30 PM on Monday June 23, 2003
Order Public Hearing for July 7, 2003 for Consideration of Historic Preservation
Site
MLBA Children's Fund Lawful Gambling Permit at River's Bar and Grill
2003 Budget Adjustments
SA Fireworks License
Eagles Club Fundraiser
Request to Serve 3.2 Beer and have Charitable Gambling during 63rd Annual
Booya
Order Traffic Study Whispering Crest Villas
VII.
3.
4.
5.
6.
7.
8.
9.
10.
PRESENT A TI ON
Anne Hunt-Mississippi River Clean-Up
AWARDING OF CONTRACTS & PUBLIC HEARING:
1.
Public Hearing-Excess Property at Highway 316 in Marshan Township
VIII. REPORTS FROM CITY STAFF:
IX.
X.
XI.
XII.
A.
B.
C.
4.
Public Works
Planning
1.
Resolution-Minor Subdivision #2003-39 300 West 33rd Street (D & L Inns
of Hastings)
First Reading-Ordinance Amendment, Chapter 10.23-10.24; Industrial
Park Uses
Glendale Heights Traffic Evaluation
2.
3.
Administration
1.
Presentation of 2002 Comprehensive Financial Statement and Audit
Report
NRRC Recommendation on Freitag Property for Greenways
Roadside Park Tennis Courts- Rename to Bud Zeien Memorial Tennis
Courts
Declaring Certain Property in Marshan Township, owned by the City as
Excess and authorizing its Sale
Annual License Renewal for Pawn Shop
Authorize extension of Leave Balance for IT Director
2003 Police Officers Union Contract
2.
3.
5.
6.
7.
COMMENTS FROM AUDIENCE:
UNFINISHED BUSINESS:
NEW BUSINESS:
REPORTS FROM CITY COMMITTEES, OFFICERS, COUNCILMEMBERS:
XIII. ADJO URNMENT
Next Regular City Council Meeting on Monday, June 16,2003
City Council Minutes
Hastings, Minnesota
May 19,2003
The City Council of the City of Hastings, Minnesota met in a regular meeting on
Monday May 19, 2003 at 7:00 PM in the Council Chambers at the Hastings City Hall,
101, E. 4th Street, Hastings, Minnesota.
Members Present: Mayor Werner, Councilmembers Moratzka, Riveness, Hazlet,
Yandrasits and Hicks.
Members Absent: City Councilmember Schultz
Staff Members Present:
City Forester, Kevin Smith
Park and Recreation Director, Marty McNamara
Public Works Director, Tom Montgomery
Planning Director, John Hinzman
City Attorney, Shawn Moynihan
City Administrator, Dave Osberg
Approval of Minutes
Mayor Werner asked for additions or corrections to the minutes of
the regular meeting of May 5, 2003. Hearing none, the Mayor declared the minutes
correct as presented.
Council Items to Be Considered
Moved by Council member Riveness, seconded by Councilmember
Hazlet to add to the agenda, Lawful Gambling Permit; Miesville Lions Club at Dugarels.
Ayes: All
Nays: None
Hastings City Council Minutes
May 19, 2003
Page Two
Consent Agenda
Moved by Council member Moratzka, Seconded by Councilmember
Yandrasits to approve the Consent Agenda, with items #3; Reschedule 2nd Council
meeting in June and #15 removed from the Consent Agenda.
1. Pay all Bills as Audited
2. Request partial payment on WAN-ATSR
3. REMOVED FROM CONSENT AGENDA
4. Commercial Haulers License-Suburban Disposal
5. Resolution No. 5/8/03-St. Elizabeth Ann Seton Dance; Temporary On-Sale Liquor
License and Lawful Gambling Permit
6. Resolution No. 5/9/03-Lawful Gambling Permit, Dugaral's; Miesville Lions Club
7. 4th of July Celebration
8. 2003 Rivertown Days Parade
9. Accept Planning Commissioner Resignation (Michno)-Authorize Advertisement for
position.
10. Approve Deferment of SAC and WAC Charges; 118 2nd Street East
11. Resolution No. 5/10/03-Approve Plans and Authorize Advertisement for Bids; 10th
Street and Highway #61 Intersection Improvements
12. Pay Estimate # 1; A 1 Excavating; 2003 General Sieben Drive Extension;
$138,956.54
13. Pay Estimate #4, McNamara Contracting, 2002 General Sieben Drive
Reconstruction; $51,292.93
14. Change Order #1, 2002 General Sieben Drive Reconstruction
15. REMOVED FROM CONSENT AGENDA
16. MnDOT #316 Easement Request
Youth Recycling Program
Park and Recreation Director Marty McNamara and Randy Triplett from Waste
Management introduced the most recent youth group involved in the youth recycling
program, Hastings Town and Country 4H and presented their check. In addition, the
MOM'S Club representatives were introduced as the next group who will be involved in
the recycling program.
Riveñront Reforestation Program
City Forester Kevin Smith introduced Tom lewanksi from the Friends of the
Mississippi and Joe Beattie from the Hastings High School, who both presented
information on the Mississippi Riverfront Reforestation program.
Hastings City Council Minutes
May 19, 2003
Page Three
Public Hearing: Vacation of Alley and Right-of-Way #2003-35; 500 2ND Street West-
Rick Ries
Mayor Werner opened the public hearing at 7:23 PM, and Planning Director John
Hinzman presented information on the proposed vacations of the alley and Right-of-
Way of Forest Street. Planning Director advised that a letter had been submitted by the
neighbors expressing opposition to the proposed vacations. Rick Ries, the applicant
addressed the City Council on the reasons for his request of the vacations. Jackie
Boler, 402 W. 7th Street presented comments on the need to retain alleys in the City.
Mayor Werner closed the public hearing at 7:34 PM
Moved by Councilmember Hicks, seconded by Councilmember Moratzka to
approve Resolution No. 5/11/03, denying the vacation of the alley and right-of-way of
Forest Street, based on the following findings of facts:
1.)
2.)
3.)
4.)
Loss of access to a public water.
Loss of access to adjacent City property behind the alley.
Vacation of alleys and rights-of-way are discouraged under the Downtown
Master Plan.
Existence of City utilities in the Forest Street right-of-way
Ayes: Mayor Werner, Councilmembers Hicks, Moratzka, Riveness and Hazlet
Nays: Councilmember Yandrasits
Public Hearing: Vacation of Easement (Trail) South Pines 5th Addition
Mayor Werner opened the public hearing at 7:45 PM, and Planning Director John
Hinzman presented information on the proposed trail easement vacation. No one
spoke at the public hearing, and Mayor Werner closed the public hearing at 7:46 PM.
Moved by Councilmember Yandrasits, seconded by Councilmember Riveness to
A~prove a Resolution authorizing the vacation of the trail easement in the South Pines
st Addition.
Ayes: Councilmembers Yandrasits, Riveness and Hicks
Nays: Mayor Werner, Councilmembers Moaratzka and Hazlet
The Resolution is not approved.
Hastings City Council Minutes
May 19, 2003
Page Four
Amend Riverdale Park Grading Plan
Moved by Council member Hazlet, seconded by Councilmember Hicks to table
this item, and direct the Natural Resources and Recreation Commission to conduct a
neighborhood meeting on this project.
Ayes: All
Nays: None
Ordering 2003 Riverwood and South Oaks Street and Utility Improvements
Moved by Councilmember Yandrasits, seconded by Councilmember Hicks to
approve Resolution No. 5/6/03 Ordering the Improvements for 2003 Riverwood and
South Oaks Developments Street and Utility Improvements
Ayes: All
Nays: None
Approving Plans and Authorizing Advertisement for Bids for 2003 Riverwood and
South Oaks Street and Utility Improvements
Moved by Councilmember Moratzka, seconded by Councilmember Riveness to
approve Resolution No. 5/7/03 Approving Plans and Specifications for 2003 Riverwood
and South Oaks Developments Street and Utility Improvements and Ordering
Advertisement for Bids.
Ayes: All
Nays: None
Hastings City Council Minutes
May 19, 2003
Page Five
Administrative Committee Recommendations-Public Works Personnel Planning
Moved by Councilmember Moratzka, seconded by Councilmember Yandrasits to
approve the following recommendations of the Administrative Committee:
b.)
Order Staff to develop an "early out" retirement incentive and seek Council
approval of the incentive prior to the preparation of the 2004 Budget
Reorganize the Public Works Department; combining Streets and Utilities into
one Department upon retirement of at least two of the four existing supervisors.
Authorize the Public Works Director to relocate to the Public Works Garage in
late summer/early fall of 2003.
Authorize the City to contract with TKDA for the design of renovated and
expanded office space at the Public Works Garage to house the Engineering
Department.
a.)
c.)
d.)
Ayes: All
Nays: None
Resolution Approving the Preliminary and Final Plat of Central Commons
Moved by Councilmember Hicks, seconded by Councilmember Yandrasits to
approve Resolution No. 5/4/03 Approving the Preliminary and Final Plat of Central
Commons a One Lot Commercial Subdivision Located at 925 Highway #55, Hastings,
MN.
Ayes: All
Nays: None
Resolution Approving the Site Plan for Central Commons
Moved by Councilmember Moratzka, seconded by Councilmember Riveness to
approve the Resolution No. 5/12/03-Approving the Site Plan of Central Commons
Located at 925 Highway # 55, Hastings, MN; with the understanding that the Resolution
will include a requirement that the Developer acquire the necessary drainage easement
from the School District #200, prior to issuance of a building permit.
Ayes: All
Nays: None
Hastings City Council Minutes
May 19, 2003
Page Six
Development Agreement for Central Commons
Moved by Councilmember Hicks, seconded by Council member Hazlet to approve
the Development Agreement for Central Commons with the understanding that the
Development Agreement will include the requirement that the Developer acquire the
necessary drainage easement from the School District #200, prior the issuance of a
building permit.
Ayes: All
Nays: None
1st Reading-Ordinance Amendment Chapter 10.23-24, Industrial Park Uses
Moved by Councilmember Hazlet, seconded by Councilmember Riveness to
table this item to allow for further research and discussion on the proposed changes
and the impact on industrial properties that are currently not located in the Industrial
Park.
Ayes: All
Nays: None
Second City Council Meeting in June
Moved by Councilmember Moratzka, seconded by Councilmember Yandrasits to
retain Monday June 16, 2003 as the meeting date for the second City Council meeting
in June, 2003.
Ayes: All
Nays: None
Hastings City Council Minutes
May 19, 2003
Page Seven
Resolution Denying the Vacation of Easement #2003-36, South Pines 4th Addition
(Trail)
Moved by Council member Moratzka, seconded by Mayor Werner to approve
Resolution No. 5/5/03-Denying the Vacation of Easement #2003-36, South Pines 4th
Addition (Trail), based on the following findings of fact:
1.)
2.)
3.)
Request is premature, as homes have not been constructed.
May need the full easement for future trail construction.
Unknown costs to the City for future right-of-way acquisition if vacation occurs.
Ayes: Mayor Werner, Councilmembers Moratzka, Riveness and Hazlet
Nays: Councilmembers Yandrsits and Hicks
The motion was approved.
Unfinished/New Business
Councilmember Hazlet asked that the Planning Committee schedule a meeting
to discuss the Williams Addition Development proposal, and Development Agreement
Councilmember Hazlet announced the meeting of the Grand Excursion at the
Hastings City Hall on June 11, 2003
Council member Hicks updated the City Council on the legislative activity relating
to Hastings' request for additional liquor license, and the impact of the new law relating
to 2:00 AM Bar closing
Councilmember Yandrasits reminded all of the Ward 1 Neighborhood meeting
scheduled for Tuesday May 20,2003 at the National Guard Armory.
City Administrator Dave Osberg reminded the City Council of the special meeting
scheduled for Tuesday May 27 2003 to discuss the contents of the downtown master
plan redevelopment Request for Proposals.
Adjournment
Moved by Councilmember Riveness, seconded by Councilmember Moratzka to
adjourn the meeting at 8:44 PM.
Ayes: All
Nays: None
Michael D. Werner
Mayor
David M. Osberg
Deputy City Clerk
CITY COUNCIL MINUTES
Hastings, Minnesota
May 27, 2003
The City Council of the City of Hastings, met in a special meeting on Tuesday
May 27,2003 at 7:00 PM in the Community Room at the Hastings City Hall, 101, E. 4th
Street, Hastings, Minnesota.
Members Present: Mayor Werner, Councilmember Morartzka, Riveness, Hazlet,
Yandrasits; Schultz (Arrived at 8:12 PM)
Members Absent: Councilmember Hicks
Staff Members
Present:
HRA Director, John Grossm
City Administrator, Dave Osberg
Other Guests:
Members of the Housing and Redevelopment Authority were also
present.
Mayor Werner opened the meeting and announced that the purpose of the meeting was
to discuss the Project Management and Process for the Levee Area Redevelopment.
HRA Director John Grossman provided background to the City Council on the previous
Redevelopment efforts that have taken place along the riverfront and the need to create
a Request for Proposals for the project. John Grossman then introduced Jessica Cook
and Jim Prosser from Ehlers and Associates.
Jim Prosser reviewed with the City Council the redevelopment process schedule and
timetable, along with the various redevelopment goals and public purposes of the
redevelopment project. The City Council also reviewed with the target redevelopment
area, and suggested that the old grain elevator site should be included in the
redevelopment project.
Jessica Cook facilitated discussion with the City Council on the public improvements
amenities that might be considered as a part of the redevelopment project. The costs
associated with each of the various redevelopment possibilities were also reviewed
with the City Council.
Both Ms. Cook and Mr. Prosser then reviewed with the City Council and presented
information on the financial feasibility and assistance that might be considered for the
project.
City Staff, Ms. Cook and Mr. Prosser agreed to make the various changes and present
For City Council and HRA approval later the Request for Proposal document for
approval.
Mayor Werner declared the meeting adjourned at 8:50 PM; without objection.
Michael D. Werner
Mayor
David M. Osberg
City Administrator
PROCLAMATION
City of H asti ngs
GORDY GROSSMAN DAY
June 15, 2003
WHEREAS, Gordy Grossman has provided numerous hours of volunteer work to the
Hastings community, supporting youth athletics; and
WHEREAS, Gordy Grossman served as a member of the Hastings Youth Athletic
Association for many years; and
WHEREAS, Gordy Grossman has been an ambassador for the Hastings Baseball
community, serving as a coach for the American Legion team, a driving force being the
VFW program, and also serving as an umpire; and
WHEREAS, Gordy Grossman worked numerous hours maintaining baseball fields
and equipment, and coordinated many baseball tournaments throughout the Hastings
community; and
WHEREAS, Gordy Grossman was instrumental on the Committee that lead to the
lighting of the Veteran's Field baseball field; and
NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HASTINGS THIS
2nd DAY OF JUNE, 2003, that I MAYOR MIKE WERNER hereby DELCARE SUNDAY
JUNE 15, 2003 as
'.
GORDY GROSSMAN DAY
BE IT FURTHER RESOLVED, that all citizens in the City of Hastings are encouraged to join in
paying tribute to Gordy Grossman on Sunday June 15, 2003 at the Hastings KC Hall
between the hours of 1:00-3:00 PM
Adopted by the Hastings City Council this 2nd Day of June, 2003
Michael D. Werner
Mayor
David M. Osberg
Deputy Clerk
Date: OS/29/2003
Department
Time: 09:48:59
BECKY KLINE
VI-1
Page:
1
Operator:
CITY OF HASTINGS
FM Entry - Invoice Payment - Department Report
Vendor Name
Description
-------------------- -------------------- ------------------------ ------------
Amount
COUNCIL AND MAYOR
ADMINISTRATION
ADMINISTRATION
CITY CLERK
FINANCE
FINANCE
FINANCE
FINANCE
FINANCE
MAINTENANCE
MAINTENANCE
MAINTENANCE
MAINTENANCE
MAINTENANCE
PLANNING
PLANNING
M.I.S.
POLICE
POLICE
POLICE
POLICE
POLICE
POLICE
BUILDING AND
BUILDING AND
BUILDING AND
PUBLI C WORKS
DELTA DENTAL PLAN OF JUNE INSURANCE
L.E.L.S.
MINNESOTA MUTUAL
PAYROLL DEDUCTIONS
JUNE LIFE INS PREMIUM
MINNESOTA NCPERS
PAYROLL DEDUCTIONS
Total for Department 000
MINNESOTA MUTUAL
Total for Department 102
MINNESOTA MUTUAL JUNE LIFE INS PREMIUM
S & T OFFICE PRODUCT NOTORIAL & CERTIFICATE S
Total for Department 105
MINNESOTA MUTUAL JUNE LIFE INS PREMIUM
Total for Department 107
GOVT FINANCE OFFICER PUBLIC INVESTOR SUBSCRIP
MINNESOTA MUTUAL JUNE LIFE INS PREMIUM
WEBSTER, LORI A. EXPENSE REIMBURSEMENT /L
WEBSTER, LORI A. EXPENSE REIMBURSEMENT/ A
WEBSTER, LORI A. EXPENSE REIMBURSEMENT/TR
Total for Department 120
MINNEGASCO,ACCT'S PA MAY GAS
MINNESOTA MUTUAL JUNE LIFE INS PREMIUM
T.D.'S CLEANING CLEANING SERVICES MAY
TOWER CLEANING SYSTE MAY SERVICES
XCEL ENERGY MAY ELECTRICITY
Total for Department 140
HINZMAN JOHN MILEAGE REIMBURSEMENT
MINNESOTA MUTUAL JUNE LI FE INS PREMIUM
Total for Department 150
MINNESOTA MUTUAL JUNE LIFE INS PREMIUM
Total for Department 160
DE LAGE LANDEN FINAN DICTATION SERVICE
HASTINGS BUS CO TRANSPORTATION/SCHOOL CR
MINNESOTA MUTUAL JUNE LI FE INS PREMIUM
NEXTEL COMMUNICATION CELL PHONE
SCHMITZ, MICHAEL FTO SCHOOL EXPENSES
TECH PARTNERS EQUIPMENT REPAIR
Total for Department 201
INSPECT MESAROS, WILLIAM EXPENSE REIMBURSEMENT
INSPECT MINNESOTA MUTUAL JUNE LIFE INS PREMIUM
INSPECT NEXTEL COMMUNICATION CELL PHONE
Total for Department 230
ANDERSEN, E.F. & ASS BARRICADE PANES / SUPPOR
1,857.05.
525.00
1,159.44
172 . 00
3,713.49*
54.68
54.68*
60.75
9.62
70.37*
5.35
5.35*
85.00
32.40
693.56
10.80
32.00
853.76*
1,726.98
8.10
1,150.80
1,196.21
2,898.44
6,980.53*
21. 71
15.80
37.51*
8.10
8.10*
290.05
85.51
218.69
778.99
34.54
350.69
1,758.47*
90.44
40.50
165.60
296.54*
492.51
Date: OS/29/2003
Time: 09:49:00
Operator:
BECKY KLINE
CITY OF HASTINGS
FM Entry - Invoice Payment - Department Report
Department
Vendor Name
Description
-------------------- -------------------- ------------------------ ------------
Amount
PUBLIC WORKS
PUBLIC WORKS
ANDERSEN, E.F. & ASS BARRICADE PANES/ SUPPORT
ENVIRONMENTAL EQUIPM HOSE SUCTION
ENVIRONMENTAL EQUIPM STRAINER
M/A ASSOC-DIAMOND GL CAN LINERS
MIKISKA, BRAD REIMBURSE / BATTERIES
MINNEGASCO,ACCT'S PA MAY GAS
MINNESOTA MUTUAL JUNE LI FE INS PREMIUM
MONTGOMERY, THOMAS EXPENSE REIMBURSEMENT
NEXTEL COMMUNICATION CELL PHONE SERVICE
SCHUTT, MARK CLASS A LICENSE RENEWAL
SEH ENGINEERS GIS PROJECTS
TERRY'S ACE HARDWARE BLADES
TERRY'S ACE HARDWARE COMPRESSION
TERRY'S ACE HARDWARE FITTINGS
TERRY'S ACE HARDWARE TWINE / ROPE
UNLIMITED SUPPLY INC CONNECTORS/ WIRE / BULBS
UNLIMITED SUPPLY INC PAINT
UNLIMITED SUPPLY INC ZINC / WIRE
U.S. DIAMOND MINNESO ASPHALT BLADE
WALMART COMMUNITY BR BATTERIES
PUBLI C WORKS
PUBLIC WORKS
PUBLIC WORKS
PUBLIC WORKS
PUBLIC WORKS
PUBLI C WORKS
PUBLIC WORKS
PUBLIC WORKS
PUBLIC WORKS
PUBLIC WORKS
PUBLIC WORKS
PUBLIC WORKS
PUBLIC WORKS
PUBLIC WORKS
PUBLIC WORKS
PUBLIC WORKS
PUBLIC WORKS
PUBLIC WORKS
PUBLIC WORKS
PUBLIC WORKS
XCEL ENERGY
MAY ELECTRICITY
ZARNOTH BRUSH WORKS, GUTTER BROOMS
Total for Department 300
PARKS AND RECREATION MINNESOTA MUTUAL
PARKS AND RECREATION S & S TREE SERVICE
JUNE LIFE INS PREMIUM
TREE REMOVAL
Total for Department 401
Total for Fund 101
PARKS AND RECREATION BERRY COFFEE DUPLICATE PAYMENT
PARKS AND RECREATION MCNAMARA, MARTY MILLARD FILLMORE DINNER/
PARKS AND RECREATION MCNAMARA, MARTY MILLARD FILLMORE DINNER/
PARKS AND RECREATION MINNEGASCO,ACCT'S PA MAY GAS
PARKS AND RECREATION MINNESOTA MUTUAL JUNE LIFE INS PREMIUM
PARKS AND RECREATION MINNESOTA NCPERS PAYROLL DEDUCTIONS
PARKS AND RECREATION TERRY'S ACE HARDWARE CABLE TIES
PARKS AND RECREATION TERRY I S ACE HARDWARE CABLE TIES/ EDGING
PARKS AND RECREATION TERRY'S ACE HARDWARE CHAIN
PARKS AND RECREATION TERRY I S ACE HARDWARE CHAIN SHOOKS
PARKS AND RECREATION TERRY'S ACE HARDWARE CLIP
PARKS AND RECREATION TERRY'S ACE HARDWARE EDGING KIT
PARKS AND RECREATION TERRY'S ACE HARDWARE FILTERS
PARKS AND RECREATION TERRY'S ACE HARDWARE PIPE FITTING
PARKS AND RECREATION TERRY'S ACE HARDWARE POST DIGGER/ CONCRETE MI
PARKS AND RECREATION WALMART COMMUNITY BR SKATEPARK TAPE
PARKS AND RECREATION XCEL ENERGY MAY ELECTRICITY
Total for Department 401
Total for Fund 200
Page:
2
1,046.63
430.26
69.23
93.61
58.56
140.23
125.28
336.50
353.81
19.00
74.00
20.50
1.37
7.64
30.87
348.79
191.70
12.82
149.10
42.87
12,741. 92
305.92
17,093.12*
4.05
669.89
673.94*
31,545.86*
-17.00
120.00
10.00
619.20
52.65
25.00
36.19
41. 61
29.02
30.43
3.08
18.72
57.85
4.45
48.94
6.33
1,563.36
2,649.83*
2,649.83*
Date: OS/29/2003
Time: 09:49:00
Operator:
BECKY KLINE
CITY OF HASTINGS
FM Entry - Invoice Payment - Department Report
Department
Vendor Name
Description
-------------------- -------------------- ------------------------ ------------
Amount
PARKS AND RECREATION AQUA LOGIC, INC. CHEMICALS
PARKS AND RECREATION AQUA LOGIC, INC. CREDIT / 2002 RETURNS
PARKS AND RECREATION AQUA LOGIC, INC. RETURN DEPOSIT
PARKS AND RECREATION DIPPIN DOTS, INC. 6 BOXES ICE CREAM
PARKS AND RECREATION MINNEGASCO,ACCT'S PA MAY GAS
PARKS AND RECREATION MINNESOTA MUTUAL JUNE LIFE INS PREMIUM
PARKS AND RECREATION SHERWIN-WILLIAMS CONCRETE
PARKS AND RECREATION TERRY'S ACE HARDWARE PAINTING SUPPLIES
PARKS AND RECREATION TERRY'S ACE HARDWARE POOL SUPPLIES / BATTERIE
PARKS AND RECREATION WALMART COMMUNITY BR POOL REPAIR SUPPLIES
PARKS AND RECREATION WALMART COMMUNITY BR PRINTER
PARKS AND RECREATION XCEL ENERGY
MAY ELECTRICITY
Total for Department 401
Total for Fund 201
CABLE
ALPHA VIDEO & AUDIO SOUND SYSTEM/ CITY HALL
Total for Department 420
Total for Fund 205
HERITAGE PRESERVATIO MINNESOTA MUTUAL JUNE LIFE INS PREMIUM
Total for Department 170
Total for Fund 210
MINNESOTA NCPERS PAYROLL DEDUCTIONS
Total for Department 000
FIRE
FIRE
FIRE
ANCOM COMMUNICATIONS REPAIRS
MINNEGASCO,ACCT'S PA MAY GAS
MINNESOTA MUTUAL JUNE LIFE INS PREMIUM
TERRY'S ACE HARDWARE BATTERIES
TERRY'S ACE HARDWARE SHIPPING
TERRY'S ACE HARDWARE SUPPLIES
WALMART COMMUNITY BR FILM
WALMART COMMUNITY BR STATION SUPPLIES
XCEL ENERGY MAY ELECTRICITY
Total for Department 210
FIRE
FIRE
FIRE
FIRE
FIRE
FIRE
AMBULANCE
PRAXAIR DISTRIBUTION OXYGEN
Total for Department 220
Total for Fund 213
EQUIPMENT REVOLVING AVAYA INC PHONE CABLING/ FIRE DEPT
EQUIPMENT REVOLVING POLAR CHEVROLET SILVERADO PICK UP TRUCK
Total for Department 800
Total for Fund 403
Page:
3
4,137.67
-1,103.40
-25.00
546.00
44.94
11.10
4.25
31.25
25.85
35.45
58.30
182.17
3,948.58*
3,948.58*
43,225.00
43,225.00*
43,225.00*
.81
.81*
.81*
80.00
80.00*
80.16
489.10
105.30
35.11
8.04
3.93
69.78
65.56
622.94
1,479.92*
146.08
146.08*
1,706.00*
1,520.00
15,563.90
17,083.90*
17,083.90*
Date: OS/29/2003
Department
Time: 09:49:00
Operator:
BECKY KLINE
Page:
4
CITY OF HASTINGS
FM Entry - Invoice Payment - Department Report
Vendor Name
Description
-------------------- -------------------- ------------------------ ------------
Amount
HOUSING AND REDEVELO MINNESOTA MUTUAL JUNE LIFE INS PREMIUM
Total for Department 500
Total for Fund 404
ECONOMIC DEVELOPMENT MINNESOTA MUTUAL JUNE LIFE INS PREMIUM
Total for Department 180
PUBLI C WORKS
PUBLIC WORKS
PUBLIC WORKS
PUBLIC WORKS
PUBLIC WORKS
PUBLIC WORKS
PUBLIC WORKS
PUBLIC WORKS
PUBLIC WORKS
PUBLIC WORKS
PUBLIC WORKS
PUBLIC WORKS
PUBLIC WORKS
PUBLIC WORKS
PUBLIC WORKS
PUBLIC WORKS
PUBLIC WORKS
PUBLIC WORKS
CITY CLERK
CITY CLERK
CITY CLERK
Total for Fund 407
BERRY COFFEE COFFEE
ELECTRO WATCHMAN, IN SERVICE CALL
HOESCHEN, JAMES B. SAFETY BOOTS/ DUBE
MINNEGASCO,ACCT'S PA MAY GAS
MINNESOTA MUTUAL JUNE LIFE INS PREMIUM
MINNESOTA NCPERS
PAYROLL DEDUCTIONS
NEXTEL COMMUNICATION WIRELESS SERVICES
T.D.'S CLEANING CLEANING SERVICES MAY
TERRY'S ACE HARDWARE BATTERIES
TERRY'S ACE HARDWARE CABLE
TERRY'S ACE HARDWARE CEMENT
TERRY'S ACE HARDWARE FASTENERS
WALMART COMMUNITY BR OFFICE SUPPLIES
WALMART COMMUNITY BR TRAYS/ FANS/ RATCHETS
XCEL ENERGY MAY ELECTRICITY
Total for Department 300
Total for Fund 600
MINNESOTA MUTUAL JUNE LIFE INS PREMIUM
TERRY'S ACE HARDWARE OIL
XCEL ENERGY MAY ELECTRICITY
Total for Department 300
Total for Fund 601
MINNESOTA MUTUAL JUNE LIFE INS PREMIUM
MINNESOTA NCPERS PAYROLL DEDUCTIONS
NEXTEL COMMUNICATION CELL PHONE
Total for Department 107
Total for Fund 610
PARKS AND RECREATION MINNEGASCO,ACCT'S
PARKS AND RECREATION MINNESOTA MUTUAL
PARKS AND RECREATION MINNESOTA NCPERS
PARKS AND RECREATION TERRY'S ACE HARDWARE
PARKS AND RECREATION XCEL ENERGY
PA MAY GAS
JUNE LIFE INS PREMIUM
PAYROLL DEDUCTIONS
SUPPLIES
MAY ELECTRICITY
Total for Department 401
7.70
7.70*
7.70*
1. 62
1.62*
1.62*
34.00
95.00
123.25
300.80
54.00
32.00
367.06
319.50
6.37
4.78
6.17
7.30
57.81
100.79
8,178.42
9,687.25*
9,687.25*
21. 60
4.24
1,109.74
1,135.58*
1,135.58*
23.00
16.00
205.27
244.27*
244.27*
1,076.85
21. 30
16.00
16.54
1, 142 .71
2,273.40*
Date: OS/29/2003
Department
Time: 09:49:00
Operator:
BECKY KLINE
Page:
5
CITY OF HASTINGS
FM Entry - Invoice Payment - Department Report
Vendor Name
Description
-------------------- -------------------- ------------------------ ------------
Amount
PUBLIC WORKS
PUBLIC WORKS
PUBLIC WORKS
PUBLIC WORKS
PUBLIC WORKS
PUBLIC WORKS
PUBLIC WORKS
PUBLIC WORKS
PUBLIC WORKS
PUBLI C WORKS
PUBLIC WORKS
PUBLIC WORKS
PUBLIC WORKS
PUBLI C WORKS
PUBLIC WORKS
PUBLIC WORKS
PUBLIC WORKS
PUBLIC WORKS
Total for Fund 615
BRAUN PUMP & CONTROL REPAIR LABOR
CONNELLY INDUSTRIAL SUBMERSIBLE TRANSDUCERS
COUNTRY INN & SUITES LODGING / HARRIS
COUNTRY INN & SUITES LODGING / KREUSCHER
COUNTRY INN & SUITES LODGING / PRITZL
COUNTRY INN & SUITES LODGING /ALTENHOFEN
COUNTRY INN & SUITES LODGING KREUSCHER
COUNTRY INN & SUITES PRITZL/ LODGING
MINNESOTA MUTUAL JUNE LI FE INS PREMIUM
MINNESOTA NCPERS PAYROLL DEDUCTIONS
PORTABLE BARGE SERVI BOAT / HOE RENTAL
SOUTH SUBURBAN RENTA DRILL RENTAL
TERRY'S ACE HARDWARE BATTERIES
TERRY'S ACE HARDWARE CLEANING SUPPLIES
TERRY'S ACE HARDWARE PAINTBRUSHES
TERRY'S ACE HARDWARE SUPPLIES
WALMART COMMUNITY BR RAIN SUITS
XCEL ENERGY MAY ELECTRICITY
Total for Department 300
Total for Fund 620
Grand Total
2,273.40*
2,064.90
1,948.16
288.32
216.24
288.32
216.24
232.68
232.68
8.09
16.00
30,877.50
17.18
13 .30
40.66
19.11
136.83
49.92
2,444.01
39,110.14*
39,110.14*
152,619.94*
June 2, 2003
Councilmember Hicks
Councilmember Y
~
Mayor Werner
CITY OF HASTINGS
101 411-1 Street East
Hastings, MN 55033-1955
651/437-4127
Memo
To: City Council
From: Becky Kline
Finance Department
Date: OS/27/2003
The attached Department Report itemizes vouchers that were paid on May 27, 2003.
Thank you.
Date: OS/27/2003
Department
Time: 09:28:05
Operator:
BECKY KLINE
Page:
1
CITY OF HASTINGS
FM Entry - Invoice Payment - Department Report
Vendor Name
Description
-------------------- -------------------- ------------------------ ------------
Amount
COUNCIL AND MAYOR
ADMINISTRATION
ADMINISTRATION
ADMINISTRATION
CITY CLERK
CITY CLERK
CITY CLERK
LEGAL
MAINTENANCE
MAINTENANCE
MAINTENANCE
MAINTENANCE
MAINTENANCE
MAINTENANCE
MAINTENANCE
MAINTENANCE
POLICE
POLICE
POLICE
POLICE
POLICE
POLICE
BUILDING AND
BUILDING AND
BUILDING AND
BUILDING AND
BUILDING AND
PUBLIC WORKS
PUBLIC WORKS
LOCAL UNION 49 PAYROLL DEDUCTIONS
LOCAL 320 PAYROLL DEDUCTIONS
MINNESOTA NCPERS PAYROLL DEDUCTIONS
MN CHILD SUPPORT PMT CASE 001435452601/ CONNE
MN CHILD SUPPORT PMT PUCH/CS 00138614701 & 00
TEAMSTERS 320 WELFAR PAYROLL DEDUCTIONS
Total for Department 000
FILTERFRESH
COFFEE SERVICE
Total for Department 102
BOISE CASCADE OFFICE BATTERIES
BOISE CASCADE OFFICE OFFICE SUPPLIES
FARMER BROS CO.
COFFEE
Total for Department 105
HASTINGS STAR GAZETT 300 W 33RD ST
HASTINGS STAR GAZETT CHAP 10 ZONING ORD
HASTINGS STAR GAZETT HASTINGS BRA
Total for Department 107
FLUEGEL & MOYNIHAN P MONTHLY LEGAL FEES
Total for Department 130
ATD AMERICAN CO SAFETY MIRROR
DAKOTA COUNTY TREAS- DAKOTA CO FUEL APR CHGS
DAKOTA ELECTRIC ASSN MONTHLY ELECTRICITY
LEO A DALY COMPANY REROOF CITY HALL
NORTHLAND CHEMICAL S CLEANING CHEMICALS
ORKIN PEST CONTROL MAY SERVICE
SCHILLING PAPER CO. PAPER SUPPLIES
TWIN CITY GARAGE DOO FIRE DEPT/ GARAGE DOOR W
Total for Department 140
BOUND TREE/NORTH AME MEDICAL SUPPLIES
CHIEF SUPPLY SUPPLIES
DAKOTA COUNTY TREAS - DAKOTA CO FUEL APR CHGS
HASTINGS FORD-JEEP-E SQUAD REPAIRS
HASTINGS VEHICLE REG VEHICLE TABS/ POLICE
SHAMROCK ANIMAL CLIN ANIMAL STORAGE
Total for Department 201
INSPECT BIRCHEN ENTERPRISES REPAIR HEADLIGHT/UNIT 80
INSPECT BUILDERS MORTGAGE CO REFUND OVERPAY/ GREG J H
INSPECT DAKOTA COUNTY TREAS- DAKOTA CO FUEL APR CHGS
INSPECT HASTINGS VEHICLE REG VEHICLE TITLE & REG/ BLD
INSPECT SCHERFF LYLE REFUND OVERPAY/RENTAL L
Total for Department 230
DAKOTA COUNTY TREAS - DAKOTA CO FUEL APR CHGS
DAKOTA ELECTRIC ASSN MONTHLY ELECTRICITY
840.00
908.00
160.00
230.73
633.13
455.00
3,226.86*
180.00
180.00*
18.09
274.26
23.92
316.27*
24.00
24.00
8.00
56.00*
10,838.33
10,838.33*
68.32
17.22
16.86
5,215.23
105.86
87.79
165.01
29.82
5,706.11*
15.90
148.91
2,087.40
284.29
19.00
803.60
3,359.10*
13.79
641. 39
172.26
55.00
75.00
957.44*
1,964.40
1,137.62
Date: OS/27/2003
Operator:
BECKY KLINE
Time: 09:28:06
CITY OF HASTINGS
FM Entry - Invoice Payment - Department Report
Department
Description
-------------------- -------------------- ------------------------ ------------
Amount
Vendor Name
PUBLIC WORKS FERRELLGAS PROPANE
PUBLIC WORKS KIMBALL-MIDWEST SUPPLIES
PUBLIC WORKS PAINTERS GEAR, INC. VALVE
PUBLIC WORKS SHERWIN-WILLIAMS FILTER
PUBLIC WORKS WERNER CO LOADER RENTAL
Total for Department 300
PARKS AND RECREATION CUB FOODS
CLEAN-UP DAY SUPPLIES
Total for Department 401
MISCELLANEOUS
LEAGUE MN CITIES INS DEDUCTIBLE
Total for Department 600
Total for Fund 101
PARKS AND RECREATION JIRIK SOD FARM INC
PARKS AND RECREATION KIMBALL-MIDWEST
PARKS AND RECREATION MEYER COMPANY
PARKS AND RECREATION MINNESOTA NCPERS
PARKS AND RECREATION SUN TURF INC
PARKS AND RECREATION TOWER CLEANING SYSTE
PARKS AND RECREATION TURF SUPPLY COMPANY
PARKS AND RECREATION UNITED RENTALS
SOD
SUPPLIES
CERNOHOUS/ CLOTHING
PAYROLL DEDUCTIONS
FERTILIZER
MAY CLEANING SERVICE
GRASS SEED
SOD CUTTER
Total for Department 401
Total for Fund 200
MINNESOTA NCPERS
PAYROLL DEDUCTIONS
Total for Department 000
FIRE
FIRE
FIRE
FIRE
FIRE
DAKOTA COUNTY TREAS - DAKOTA CO FUEL APR CHGS
EMERGENCY APPARATUS REPAIRS / 1480
FAIR OFFICE WORLD OFFICE SUPPLIES
NEXTEL COMMUNICATION PHONE PURCHASE & MONTHLY
RIVERLAND COMMUNITY SCHUTT/ PUBLIC SAFETY EX
Total for Department 210
AMBULANCE
AMBULANCE
AMBULANCE
AMBULANCE
DAKOTA COUNTY TREAS - DAKOTA CO FUEL APR CHGS
EMERGENCY APPARATUS REPAIRS / 14 63
REGINA MEDICAL CENTE EMS SUPPLIES
U CARE REFUND PAYMENT MADE IN E
Total for Department 220
Total for Fund 213
EQUIPMENT REVOLVING COMPAQ COMPUTER CORP BUILDING DEPT/ SERVER
Total for Department 800
Total for Fund 403
Page:
2
77 .21
114.30
109.64
12.67
3,250.00
6,665.84*
131. 59
131.59*
1,000.00
1,000.00*
32,437.54*
33.23
177.04
210.98
25.00
2,848.88
500.55
182.70
61. 08
4,039.46*
4,039.46*
80.00
80.00*
644.51
2,250.04
192.95
695.69
240.00
4,023.19*
356.41
274.71
418.55
112.51
1,162.18*
5,265.37*
2,305.73
2,305.73*
2,305.73*
Date: OS/27/2003
Department
Time: 09:28:06
Operator:
BECKY KLINE
Page:
3
CITY OF HASTINGS
FM Entry - Invoice Payment - Department Report
Vendor Name
Description
-------------------- -------------------- ------------------------ ------------
Amount
PUBLIC WORKS
PUBLIC WORKS
PUBLIC WORKS
PUBLI C WORKS
PUBLIC WORKS
PUBLIC WORKS
PUBLIC WORKS
PUBLI C WORKS
PUBLIC WORKS
PUBLIC WORKS
PUBLIC WORKS
CITY CLERK
CITY CLERK
DAKOTA COUNTY TREAS - DAKOTA CO FUEL APR CHGS
DAKOTA ELECTRIC ASSN MONTHLY ELECTRICITY
ECOLAB PEST ELIM.DIV PEST CONTROL
MN DEPARTMENT OF HEA 2ND QTR / MN TESTING FEE
MINNESOTA NCPERS PAYROLL DEDUCTIONS
NAT'L WATERWORKS FLANGE KITS
NAT'L WATERWORKS METERS
U.S. POSTMASTER CYCLE 2 BILLING
Total for Department 300
Total for Fund 600
DAKOTA ELECTRIC ASSN MONTHLY ELECTRICITY
MN POLLUTION CONTROL HEUSSER/ SB OPERATOR LIC
MN POLLUTION CONTROL PEINE/ SC OPERATOR RENEW
Total for Department 300
Total for Fund 601
DAKOTA COUNTY TREAS - DAKOTA CO FUEL APR CHGS
MINNESOTA NCPERS PAYROLL DEDUCTIONS
Total for Department 107
Total for Fund 610
PARKS AND RECREATION MINNESOTA NCPERS PAYROLL DEDUCTIONS
Total for Department 401
PUBLIC WORKS
PUBLIC WORKS
PUBLI C WORKS
PUBLIC WORKS
PUBLIC WORKS
Total for Fund 615
HICKMAN, WILLIAMS & CYNDERS
K. R. WEST CO. INC. HYDAC ACCUMULATOR CHARGE
MINNESOTA NCPERS PAYROLL DEDUCTIONS
NORTH AMERICAN HYDRO APRIL SERVICES
NORTH AMERI CAN HYDRO FUSES / HOLE PUNCH/ SENS
Total for Department 300
Total for Fund 620
Grand Total
634.41
87.28
91. 06
7,834.00
32.00
18.95
10,500.00
616.36
19,814.06*
19,814.06*
38.67
23.00
23.00
84.67*
84.67*
1,252.35
16.00
1,268.35*
1,268.35*
16.00
16.00*
16.00*
1,368.00
509.75
16.00
22,295.93
1,579.77
25,769.45*
25,769.45*
91,000.63*
VI-2
MEMORANDUM
To:
From:
Date:
Re:
Mayor Werner & City Councilmembers
Melanie Mesko Lee, Administrative Assistant/City Clerk
May 28, 2003
Request to Order Public Hearing
Council Action Requested:
Order a public hearing for July 7, 2003 to consider amending on-sale liquor license fees.
Backeround Information:
In 2002, the City Council held public hearings to amend chapter 3 of City ordinances
with regard to liquor licenses and their corresponding fees. As a part of the ordinance
amendment, Council approved setting fees by resolution. All licensees were notified of
the proposed changes and were provided opportunity to comment. At the public hearing
in May, 2002, the City Council approved increasing the on-sale liquor license fee by
$500 in 2002 and $500, plus an annual cost of living adjustment, each year following
until the annual license fee for an on-sale liquor license reached $4,000. These annual
increases were to be approved by City Council resolution on an annual basis. Following
this action, all licensees were sent a copy of the resolution as approved by the Council,
notifying them of the license fee increases and Council's intent for future fee increases.
In April 2003, the City Council approved another resolution increasing the on-sale liquor
license by $500, plus a 3% cost of living adjustment, for a total 2003 increase of$515.
When renewal information was sent out to all licensees, a copy of the 2003 fee resolution
was included and the increase was noted on the renewal letter that was sent out.
State statute mandates that a public hearing must be held for any increase in a liquor
license fee. Therefore, to meet the procedural hearing requirements mandated by state
law, staff is requesting that a public hearing notice be ordered for the July 7, 2003 City
Council meeting. Staff will provide a 30-,day notification to all current licensees of the
public hearing and invite public comment. On July 7, the Council will be requested to
reiterate its action of April 7, 2003, increasing the annual on-sale liquor license by $500.
Staff is recommending that the annual cost of living adjustment of $15 be removed from
the fee. Therefore, if approved, the 2003 liquor license fee would be $3,400. The City
bills these licenses twice yearly; any overpayments would be corrected at the time of the
December 2003 billing.
If you have any questions, please let me know.
VI-3
MEMO
To:
From:
Date:
Re:
Honorable Mayor and City Council
Tom Montgomery
May 23, 2003
Schedule Special Council Meeting
5:30 PM, Monday, June 23, 2003
Council is requested to schedule a special Council meeting for Monday, June 23,
2003 at 5:30 PM in the Volunteer Room of City Hall. The agenda for the meeting would
be to award bids for the 2003 Riverwood and South Oaks Improvement Project. June is a
five Monday month and the Engineering Department is not able to meet the timeline for a
bid opening on June 12 with an award at the June 16th Council meeting. The next regular
Council meeting is July 7 and that puts the project in a bind to complete the CSAH 46 - .
31st St. intersection bypass lane by August 1, in time for the County's overlay project on
CSAH 46 and subsequent highway striping.
- - -
clT'i OF 1lASTlN6S
VI-4
Memo
To: .
. From:
Date:
Subject:
Honorable Mayor and Council
John Grossman, HPC
May 21, 2003
Order Public Hearing for July 7, 2003
. As part of their on-going preservation program., the HPC has research done on
'properties, outside of existing historic districts, for consideration as potential
Heritage Preservation Sites.
At their last-meeting the Heritage Preservation Commission reviewed a
~omination prepared for 602 W. Seventh St. The voted to begin the nomination
process to designate the property as a local Heritage Preservation Site.
The nomination form .is attached. Additional material will be presented at a later
date.
The process Includes review by the State Historic Preservation Office and the
. City Planning Commission. The reviews should be done before the Council
Meeting of July 7th.
The HPC will not consider a formal recåmmendation to Council until June 17.
The property owner and neighbors will have an opportunity to speak at that
meeting. However, the process also includes a public heåring by the Council that
has to be published on June 12th, 20 days prior to the meeting.
. .
A.ction: Please ord~r the public hearing on the designation of 50.2 W. Seventh St.
for the Council Meeting of July 7, 2003.
G:\HPCdesign.hearing. wpd
EMAIL TO: Hastings Star Gazette, Attn: Legal notices
FROM: John Grossman, City of Hastings 480-2347
DATE: May 22, 2003
The following legal notice is to be published on June 12, 2003. If the Council does not order this
hearing I will call you the morning of June 3 to cancel.
Please email me back to confirm that you have received this.
NOTICE OF PUBLIC HEARING
CITY OF HASTINGS, DAKOTA COUNTY
Notice is hereby given that the Hastings City Council will conduct a Public Hearing on Monday,
July 7,2001 at 7:00 p.m. in the Council Chambers of Hastings City Hall, 101 4th Street East for
the purpose of hearing public comment on the proposed designation of 502 W. Seventh Street as
an Heritage Preservation Site as defined in Chapter 2.18 of the City Code. All interested persons
may appear at the hearing and present their views orally or in writing. Applicable materials are
available at City Hall during normal business hours.
By Order of the Hastings City Council
s/John Grossman
HPC Staff
Publish June 12, 2003
G :\HPC\desig.hrng.not. wpd
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VI-5
CITY OF HASTINGS
DAKOTA COUNTY, MINNESOTA
RESOLUTION NO. 06- -03
RESOLUTION APPROVING APPLICATION OF A PREMISES PERMIT
APPLICATION FOR LAWFUL GAMBLING
WHEREAS, Mike & Julie Anderson of St. Paul has presented an application to
the City of Hastings to conduct Lawful Gambling at Rivers Grill and Bar, 412 Vermillion
St., Hastings, MN 55033; and .
WHEREAS, the premise application is for Class B which permits raffles,
paddlewheels, tip boards and pull-tabs; and
. .
WHEREAS, Mike & Julie Anderson of St. Paul shall comply with all applicable
laws governing lawful gambling, including the requirement of 50% of lawful gambling
expenditures to be used for lawful purposes with the City of Hastings trade area.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Hastings that the Mayor and Deputy Clerk are authorized and directed to sign this
resolution and forward it to the Minnesota Department of Gaming, Gambling Control
Division, showing approval of this application for a Premise Permit at Rivers Grill and
Bar.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF HASTINGS
TmS 2ND DAY OF JUNE, 2003.
Ayes:
Nays:
Absent:
Michael D. Werner, Mayor
ATTEST:
David M. Osberg, Deputy Clerk
SEAL
"
VI-G
MEMO
TO:
FROM:
RE:
. DATE:
Honorable Mayor and City Council members
Lori A. Webster, Finance Director
2003 Budget adjustments
May 27, 2003
The City Council is asked to authorize the following budget adjustment request received
by the Building Safety department:
$ 600.00 transfer from Expert and consultant line item (101-230-2301-6311) fio
Part Time Seasonal (101-230-2301-6103) to fund 11 days of payroll before the Tree
Trust program begins.
An adjustment is also requested to roll over unspent budgeted dollars from 2002.
Funds that had been budgeted for in 2002 were actually accounted for in. 2003 as
prepaid items. The classes were prepaid in 2002 but were for the 2003 year. The
department had anticipated that all the funds would be applied to 2002. This confusion
led to an unexpected spend down of the current year budget.
$ 1,200.00 increase to Building Safety conference and schpols line item in 2003
(101-230-2301-6323) by rolling over prior year unspent funds.
As always, should you have any questions OR this information, please feel free to contact
me.
Council Action Requested
Authorize the above 2003 budget adjustments and as indicated.
Memorandum
To: Lori Webster Finance Director
From: William R. Mesaros Building Official
Subject: Request for Budget Transfer
Date: May 27, 2003
¿/~~
Please find attached a copy of the letter dated May 13, 2003 to Dave Osberg.
As stated in the letter, I am requesting a budget transfer of 600.00 dollars from Expert
and Consulting 101-230-2301-6311 to Part Time Seasonal 101-230-2301-6103 to fund
the 11 Days of payroll.
Please let me know if you have any questions
Memorandum
To: Dave Osberg, City Administrator
From: William R Mesaros, Building Official, Department of Building Safety
Date: May 13,2003
Subject: Request for temporary seasonal Permit Technician Assistant.
Please find attached a letter from Tree Trust confirming our request for a participant in
the 2003 Youth Employment Program. The City of Hastings has again been selected to
provide employment and training services to eligible youth participating in the Summer
Youth Employment and Training Program (SYEPT) and the Minnesota Summer Youth
Program (MSY) authorized and funded under the Workforce Investment Act (WIA) and
the Minnesota Department of Jobs and Training through Dakota County Workforce
Council (WFC). Under this agreement, SYEPT youth will be provided a useful work
experience which will be consistent with the participating youth's capabilities and
interests and which will assist the youth to obtain future unsubsidized employment.
As you may recall, the Department of Building Safety utilized this program in 2002 to
provide additional support to perform clerical assistance in the office during the busy
summer construction season. We have been approved for one youth for the eight-week
program beginning on July 1, 2003 and ending August 22, 2003. Due to the reduction in
budget funding from the state legislature for 2003, Tree Trust was unable to support the
full ten-week traditional program.
In order to provide clerical support for the full ten-week term and allow the youth the
opportunity to participate in employment for the full ten months, I am requesting
approval to fund the additional 11 days wages from the Department of Building Safety
2003 budget at the same hourly wage approved by Tree Trust.
Request for approval
The request is to fund 11 days wages, a maximum of 8 hours a day beginning on or about
June 16, 2003 and ending on July 1, 2003 at which time the funding from Tree trust
would be in effect. The additional clerical support during this period would be extremely
helpful due to the deduction of staff for vacations.
With your approval I will submit to council a budget adjustment from consulting to the
seasonal employee in the 2003 budget to cover the 11 days.
Please contact me if you have any questions.
VI-7 .
MEMORANDUM
TO: Honorable Mayor and City Councilmembers
FROM: Dave Osberg, City Administrator
DATE: May 29, 2003
SUBJECT: Super America Fireworks License
Recommen~ed City Cou_ncil Acfum.
It is recommended that the City Council take action approving a Fireworks License for
the two Super America stores in Hastings, subject to successful completion of an
inspection by the Fire Marshall and background check of the application material.
Background
Several packets of information have been sent out to prospective fireworks license
applicants. As of Thursday May 29,2003 the Super America stores are the only
applications to be submitted. Staff will be reviewing the application material, and
forwarded information to Fire Marshall Mike Schutt. Provided the application material is
complete, background check and inspection successful, Council approval of the
fireworks license is recommended.
VI-8
HASTINGS
MEMO
POLICE
DEPARTMENT
FROM:
DATE:
SUBJECT:
Mayor Mike Werner
& Hastings City Council Members
Chief Mike McMenomy h l'l
OS/29/03
Consent Agenda - Street Closing Request
TO:
The Hastings Eagles Club will be participating in a fund raising motorcycle run rally to raise
funds for the Minnesota Amber Alert Program. As I'm sure you know, the Amber Alert
Program is a program designed to alert media in a quick and timely fashion for child
abductions or missing children types of calls.
The Eagles Club will be participating in this fund raising motorcycle run on Saturday, June
14th. They have requested our assistance in blocking the entrance to the Midtown lot on
the 13th & Eddy Street side of their club. We will be using barricades and prohibiting
access into the parking lot area right alongside the south side of the Eagles Club where
they will be parking and motorcycles will be coming to the location. The two times they are
requesting this lot closure on the 14th will be from 9:00 a.m. to 11 :00 a.m. and from 6:00
p.m. to 8:00 p.m. We would also have a Reserve officer at that scene assisting and
directing traffic.
This memo is to inform Council of this and also to obtain Council approval for permission to
barricade and block the entrance into the Midtown area at the 13th & Eddy Street location.
If you have any questions please do not hesitate to contact either me or Sgt. Wayne Hicks.
Thank you.
VI-9
HASTINGS FIRE DEPARTMENT
MARK J. HOLMES, CHIEF
115 West 5th Street
Hastings, Minnesota 55033-1815
Business Office (651) 437-5610
Fax (651) 437-5956
TO:
Hastings City Council
FROM:
Hastings Fire Department Relief Association
DATE:
May 20, 2003
SUBJECT:
Re~uest to Serve 3.2 Beer and have Charitable Gambling during
63r Annual Booya
The Hastings Fire Department Relief Association is requesting Council approval for a
one~day, 3.2 beer sales liquor license, to allow for the sale of3.2 Beer at the Knights of
Columbus Hall, South Highway 61, during our 63rd Annual Booya, to be held on
September 14, 2003. We also request that you waive the customary fee. In addition, we
are requesting approval to allow charitable gambling at the above-mentioned site / event.
Attached you will find and application for charitable gambling that will need to be
signed, upon your approval. .
Thank you for your assistance in this matter, if you should have any questions, please feel
free to contact Mark Holmes or Ray Knoll at 651-480-6150.
FIRE SUPPRESSION
FIRE EDUCATION
FIRE PREVENTION
AMBULANCE SERVICE
Minnesota Lawful Gambling
Page 1 of 2
3/01
LG220 Application for Exempt Permit Fee - $25 For Board Use O-nly
Fee Paid
Organization Information Check No.
Organization name Previous lawful gambling exemption number
Hastings Fire Department Relief Association X-19043
Street City StatelZip Code County
115 w. 5th Street Hastings MN 55033 Dakota
Name of chief executive officer (CEO) Daytime phone number of CEO
First name Last name
Michael D. Eggert 651-480-6150
Name of treasurer Daytime phone n umber of
First name Last name treasurer:
James c. Gelhar 651-480-6150
Type of Nonprofit Organization
Check the box that best describes your organization:
0 Fraternal 0 Religious
D Veteran IKXI Other nonprofit organization
Check the box that indicates the type of proof your organization attached to this application:
0 IRS letter indicating income tax exempt status
~ Certificate of Good Standing from the Minnesota Secretary of State's Office
D A charter showing you are an affiliate of a parent nonprofit organization
0 Proof previously submitted and on file with the Gambling Control Board
Gambling Premises Information
Name of premises where gambling activity will be conducted (for raffles, list the site where the drawing will take place)
Knights of Columbus Hall
Address (do not use PO box) City StateJZip Code County
Highway 61 South Hastings MN 55033 Dakota
Date(s) of activity (for raffles, indicate the date of the drawing)
9-14-03
Check the box or boxes that indicate the type of gambUng activity your organization will be conducting:
D *Bingo ~ Raffles (cash prizes may not exceed $12,000) ~ *Paddlewheels IQg *Pull-Tabs WI *Tipboards
*Equipment for these actMties must be obtained from a licensed distributor.
This form will be made available in
alternative format (i.e. large print, Braille)
upon request The information requested
on this form (and any attachments) will be
used by the Gambling Control Board
(Board) to determine your quaHfications to
be involved in lawful gambling actMties in
Minnesota. You have the right to refuse to
supply the information requested; however,
if you refuse to supply this information, the
Board may not be able to determine your
qualifications and, as a consequence, may
refuse to issue you a permit. If you supply
the information requested, the Board will
be able to process your application.
Your name and and your organization's
name and address win be public Infonnation
when received by the Board. All the other
information that you provide will be private
data about you untO the Board issues your
permit. When the Board issues your
permit, aU of the information that you have
provided to the Board in the process of
applying for your permit wiD become public.
If the Board does not issue you a permit,
all the information you have provided in the
process of applying for a permit remains
private, with the exception of your name
and your organization's name and address
which will remain public.
Private data about you af9 available only to
the following: Board members, staff of the
Board whose work assignment requires
that they have access to the information;
the Minnesota Department of Public Safety;
the Minnesota Attorney General; the
Minnesota Commissioners of
Administration, Finance, and Revenue; the
Minnesota Legislative Auditor, national and
international gambling regulatory agencies;
anyone pursuant to court order; other
individuals and agencies that are
specifically authorized by state or federal
law to have access to the information;
individuals and agencies for which law or
legal order authorizes a new use or sharing
of information after this Notice was given;
and anyone with your consent
Page 2 of 2
3/01
LG220 Application for Exempt Permit
Organization Name Hast:j..ngs Fire Department Relief Association
Local Unit of Government Acknowledgment
If the gambling premises is within city limits, the
city must sign this application.
On behalf of the city, I acknowledge this application.
Check the action that
the city is taking on this application.
0 The city approves the application with no
waiting period.
0 The city approves the application with a 30 day
waiting period, and allows the Board to issue a
permit after 30 days (60 days for a first class
city).
0 The city denies the application.
Print name of city
(Signature of city personnel receMng application)
Title
Date
I
I
If the gambling premises is located in a township, both
the county and township must sign this application.
On behalf of the county, I acknowledge this application.
Check the action that
the county is taking on this application.
0 The county approves the application with no
waiting period.
0 The county approves the application with a 30 day
waiting period, and allows the Board to issue a'
permit after 30 days.
0 The county denies the application.
Print name of county
(Signature of county personnel receMng application)
Title
Date
I
I
TOWNSHIP: On behalf of the township, I acknowledge that
the organization is applying for exempted gambling activity
within the township limits. [A township has no statutory
authority to approve or deny an appUcation (Minn. Stat. sec.
349.213, subd. 2}.)
Print name of township
(Signature of township official acknowledging application)
Title
Date
I
I
Chief Executive Officer's Signature
The information provided in this application is complete and accurate to the best of my knowledge.
Chief executive officer's signature ()rf!~ () ~
Name (please print)
Mic~. Eggert
Mail Application and Attachments
At least 45 days prior to your scheduled activity date send:
. the completed application,
. a copy of your proof of nonprofit status, and
. a $25 application fee (make check payable to "State of Minnesota").
Application fees are not prorated, refundable, or transferable.
Send to: Gambling Control Board
1711 West County Road S, Suite 300 South
Roseville, MN 55113
Date 0,
1 0, 101
If your application has not
been acknowledged by the
local unit of government or
has been denied, do not
send the application to the
Gambling Control Board.
VI-10
Memo
To:
Mayor Werner and City Council
From:
John Hinzman, Planning Director
Date:
June 2, 2003
Subject:
Order Traffic Study - Whispering Crest Villas (Williams Addition
Condominium)
REQUEST
The City Council is asked to order a traffic study for the Whispering Crest Villas. The study
is in conjunction with the 30 unit condominium proposal on Whispering Lane in Williams
Addition. Approval is subject to an agreement with Jon Wesley Investments, Inc., the
developer, to pay for all costs associated with the traffic study.
ATTACHMENTS
. Traffic Study Proposal - Benshoof & Associates.
MAY-22-2003 13:20
BENSHOOF & ASSOC.
952 238 1671
P.02/03
~..'"
..
. BENSHOOF & ASSOClATES, INC.
TRANSPORTATION ENGINEERS AND PLANNERS
10417 EXCELSiOR BOULevARD, SUITE 'TWO I HOPKINs, MN 55343/ (952) 238.1687 I FAX (952) 238.1671
May 22) 2003
Mr. Jon Whitcomb
Wesley Investments, Inc.
275 South 3111 Street~ Suite 302
Stillwater, MN 55082
RE: Proposal to Complete Traffic Study for Residential Development in Hastings, MN
. Dear Jon:
As a ranow-up 10 our recent conversation) this letter is to present our proposal to
complete a traffic study for your planned residential development in Hastings. The 30
unit condominium devc1opment win be located on Whispering Lane north of 4th Street.
From a conversation with the City engineer, we undt=rstand that the: traffic implications of
your proposed development will need to be addressed at the Whispering Lane/4th Street
and Whispering Lane/Fcathcrstonc Road intersections and along Whispering Lane.
In order to effe<:tively accomplish the preceding project objectives) we will complete the
following work tasks:
1. Obtain pertinent background IDformatloD. Items that we win obtain from
yo ur team and from govemment staff likel y win include: current development
plans, planned year of complttion for development, as-builts for Whispering
Lane through the subject inters~ctions, current and historic traffic volume
data> aerial photograph and street map of the area, any other planned nearby
new developments) and any planned improvements to roadways in the area.
2. Collect data. We win conec~ a.m. and p,m. peak period counts at the two
subject intersections. While conducting these counts, we also will observe
important roadway and traffic characteristics along Whispering Lane.
3. Complete traffic forecasts and analyses. For the year after full completion
of the development. we will project il-m. and p.m. peak hour traffic volumes at
the tWo referenced intersections on Whispering Lane. After completing our
traffic forecasts, we then will analyze whether the subject intersections could
safely and efficiently accommodate the projected volumes. We wii1 also
analyze the impact of the proposed development on existing driveway access
points on Whispering Lane. Ifwc: identify any level of service or safety
dìfficultie:i~ we win develop candida1c mitigation measures. We win discuss
our draft res nIts with you and will accomplish any fonow-up analyses needed
to respond to your comments.
E'd
6200-0Etr-ISS
qwo:)~~L. 1"l uor
eSI:SO EO E2 ~e¡..¡
MAY-22-2003 13;21
EEN5HOOF B ASSOC.
952 238 1571
Mr. Jon Whitcomb
2~
Ñlay 22, 2003
4. Prepare reporL We will prepare a draft report to document our analyses and
results and wil1 provide this report to you for review and comment. After
updating the report as needed to respond to your comments7 we will provide
the repol1 in finished form for submittal to the City.
We will complete our work in.an expeditious marmer and are committed to fully meeting
your scheduling objectives. SpecificallY7 we will submit our draft report within four
weeks after receiving authorization to proceed. Labor costs will be billed on an hourly
basis using the following rates: Senior Principal- $130.00, Principal- $95~OO,
Professional II - $65.00, Professionål I .. $55.00~ Technician - $55.00) and Data Col1ector
.. $30.00. Direct expenses win be billed at cost. OUf estimated total cost to complete the
scope of work described in this letter is $3,200. We will coordinate closely with you and
win focus tightly on the specific issues in order to complete our work effectively and at
minimal cost. We are available to provide additional services, such as attending one or
. more pub He meetings) if such needs arise I The cost for :my such extra services you may
request will be billed on an hourly basis. Invoices will be submitted on a monthly basis
for work performed ín the prior month. Payment terms are 30 days.
lfthese arrangements are acceptable, please sign below and return one copy to me. We
appreciate this opportWllty again to work with you to effectively ,meet the traffic needs
for your proposed development in Hastings. I will be gone until Monday. June 2? 2003.
If you wish to commence this project prior to my return, please contact Ed Terhaar in our
- office.
Sincerely,
BEN~HOOF & ASSOCIATES., INC
ir-: ~ E-
Jmtes A. Benshoof
WESLEY INVESTMENTS, INC.
Name
Date
tJo.d
P.03/Ø3
TOTAL P.03
qWO::J1-tl1r'1 uor
eSI:S0 EO EG ~ew
R?OO-OF'.tJo-Tc;9
MEMO
To: Mayor & City Council # .
From: Marty McNamara /"/íJv¡
Subject: Mississippi River Cle~-Up
Date: May 29th, 2003
Anne Hunt who is in charge of the Mississippi River Clean-up that is scheduled the week
of June 14th thru June 21 st will attend your Council meeting on June 2nd for the purpose of
promoting the event. The kick-off will be held on Saturday, June 14th at Jaycee Park.
VI'-1
FLUEGEL & MOYNIHAN P.A.
Attorneys At Law
Donald J. Fluegel *
Shawn M. Moynihan
Daniel J. Fluegel
1303 South Frontage Road, Suite 5
Hastings, MN 55033-2477
Telephone 651-438-9777
Fax 651-438-9775
May 29, 2003
Mayor Mike Werner
and City Council Members
Hastings City Hall
101 East Fourth Street
Hastings, MN 55033
Re:
Excess Property Public Hearing - Highway 316 Property
Dear Mayor and City Council Members:
On June 2, 2003, the Hastings City Council will be holding a public hearing on whether or not to
declare as excess property, .49 acres of city owned land along Highway 316. The city has been
asked by the Minnesota Department of Transportation to deed to MNDOT a .49 acre parcel of city
owned property along Highway 316 in Marshan Township.. MNDOT needs this property as part of
its Highway 316 improvement project. I have attached a copy of the MNDOT right-of-way plat for
your information. This plat is difficult to read but the city parcel is identified as Parcel' 8. Parcel 8
is in about the middle of the map.
Background.
'.
In April, 1942, the city rec~ived a. qor¡a!ion.often acres of property. This property is located in the
east 1/2 of the northwest 1/4 of Section 11 i,n Marshan Township. The deed specifically states that
the property is to be used by the city for reforestation purposes only. The deed further states that if
the property was ever not used for that purpose, it would revert to the grantor. The property has been
in continuous ownership by the city since that time. .
As part of the Highway 316 improvement proJect, MNDOT has approached the city asking the city
to deed to MNDOT a parcel ofproperty .49 acres in size. The parcel MNDOT is seeking is adjacent
to the existing Highway 316 right-of-way. There is already a highway easement over .28 acres of
this parcel. I am assuming that MNDOT needs the city's parcel to widen Highway 316 in this area.
To keep this proj ect moving, MNDOT has already started the condemnation process to acquire
parcels all along Highway 316. The city has been named in that condemnation. MNDOT is still
asking the city to voluntarily convey title to this .49 acre parcel. MNDOT has offered to pay the city
$1,300.00 for this parcel.
Since the property was given to the city to be used only for reforestation purposes, arguably a claim
could be made that conveying this small parcel of land is a violation of that restriction on the deed.
* Also admitted to practice in Wisconsin
I believe the city has some legitimate legal defenses in the event such a claim were to be made. One
defense is that this .49 acre parcel is being given to the state under the threat of condemnation.
Additionally, the city is continuing to use the remaining part of this land for reforestation purposes.
I believe the city would prevail on any such claim but the council should be aware of that possibility.
Recommendation.
It is recommended the city declare this .49 acre parcel as excess property and authorize the Mayor
and Deputy City Clerk to execute the appropriate deed transferring title to the state.
The other decision for the city council is whether or not it wants to accept the' $1,300.00 being
offered by MNDOT for this .49 acre parcel. Obviously the city can decide to accept it or the city
council could decide to transfer the property to MNDOT at no cost since this is a highway
improvement project.
Very truly yours,
FLUEGEL & MOYNIHAN P.A.
Shawn M. Moynihan
City Attorney
SMM:ham
Enclosure
~-::..
~
~
-'
\-
RIGHT Of "AY IN SECTION
II
!PARCELI
5
6
.!,
!
OIlllER
THOMAS M. MAHER, JR.
THOMAS MAHER
LOCAT ION
NEI/4 SEI/4
II"I/4SEI/4
16
NEI/4 N"I/4
INC.IS"I/4 NEI1
5"1/4 NEI/4
IN SECTIONS 2' II
511/4 S"I/4 SEC 2
NI/2 '"'1/4 SEC II
BEST DEVELOPKNT COhf'ANY 15,,1/4 5"1/4 SEC 2
L.L.C. NI/2 NIII/4 SEC II
SIII/4 SIII/4 SEC 2
'"'1/4 NIII/4 SEC II
IN SECTIDN 3
. SEI/4 SEI/4 1101561
IN SAND COULEE ESTATES
- OUTLOT A
õi:i'flõi'8
IN PINE COULEE RIDGE
LOT 2. BLOCK I
LOT I. BLOCK I
Of IIAY IN GREEN RIDGE
LOT 4
LOT 3
OUTLOYS A , B
LõTs
1\
CITY Of HASTINGS
¡;{AHER WlLL DRILLING.
THOMAS M. MAHER
RIGHT Of IIAY
NICHOLAS P. RIES
12
11
WILLIAM BIRCHEN
25
RIGHT Of IIAY
IIILLlA"" J. CRIST
RIGHT Of IIAY
PARIS M. pišCH
THOMAS J. CONNELL
RIOHT Of WAY
STEVEN J. ENGSTROM
MARY M. TJDSVOLD
RIGHT
.JOliN C. PO~~
.IUAlI R. rA~C"
STEVEN L. 0 IRKES
MARSHALL E. JOHNSON
9
13
14
15
18
, ¡
2õ
2ï
tfIIl/4 . tf1'Il/4
-
_w-
..
-
",. ...
I D4008 I fEE
i9'jiTI I fEE
101"651 FIT
248~ fEE
" fn
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RIGHT OF WAY PLAT NO. 19-138
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COHTROL SECTION NO. I!I2SC316-3i61901
IN THE SOUTHEAST QUARTER Of THE SOUTHEAST OUARTER Of S£CTIOI'I 3. T. 1t4 H.. fl.17 W~
IN THE SOUTHWEST QUARTER Of THE SOUTHWEST OUARTER Of SECTION 2. T. 114 H.. R. IT .~
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one. 110. IA.STOU'
g~~m ~¡J¡w."~l~t""o[n
I HEREBY CERTIfY THAT TH15 ~LAT
HAS BEEN tiLED IN THIS IWtlCE
ON 1oL. - B~. lDD AT 11:1'15. ,,~
IN CAB. NO. -
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COlJITY RECOADER
QUITCLAIM DEED
STATE DEED T t\X DUE HEREON: $
C.S.1926(316=316)901
Parcel 8
County of Dakota
.'
Date:
For and in consideration of the sum of
Dollars ($ ).
City of Hastings, a municipal corporation under the laws of the state of Minnesota, Grantor,
hereby conveys and quitclaims to the State of Minnesota. Grantee, real property in Dakota
County, Minnesota, described as follows: .
All of the following:
That part of the Northeast Quarter of the Northwest Quarter of Section 11,
Township 114 North, Range 17 West, shown as Parcel 8 on Minnesota
Department of Transportation Right of Way Plat Numbered 19-138 as the same
is on file and of record in the office of the County Recorder in and for Dakota
County, Minnesota;
containing 0.49 acre, more or less, of which 0.28 acre is encumbered by an existing highway
easement;
together with other rights as set forth below, forming and being part of said Parcel 8:
Access:
All right of access as shown on said plat by the access control symbol.
together with all hereditaments and appurtenances belonging thereto.
Check box if applicable:
0 The Seller certifies that the seller does not know of any wells on the described real
property. .
0 A well disclosure certificate accompanies this document.
0 I am familiar with the property described in this instrument and I certify that the status and
number of wells on the described real property have not changed since the last
previously filed well disclosure certificate.
CITY OF HASTINGS
By
Its Mayor
And
Its Clerk
Page 1 of 2
V"'.B.1
Memo
To:
Mayor Werner and City Council
From:
John Hinzman, Planning Director
Date:
June 2, 2003
Subject:
D & L Inns of Hastings - Minor Subdivision #2003-39 - Subdivide the
eastern 117 feet of property - 300 West 33rd Street - Country Inn &
Suites.
REQUEST
D & L Inns of Hastings requests minor subdivision approval to subdivide the eastern 117
feet of the Country Inn & Suites property located at 300 West 33rd Street, legally described
as Lot 1, Block 1, COUNTRY SUITES ADDITION. Two parcels would be created from the
existing 3.36 acre parcel as follows:
Minor Subdivision Parcel Size
Parcel A - Hotel Building 2.8 acres
Parcel B - Vacant 0.56 acres
No buildings are proposed for Parcel B at this time; it appears the lot will be severely
encumbered by easements and offer limited opportunity for future building construction.
RECOMMENDATION
The Planning Commission voted 3-0-1 (Truax abstaining) to recommend denial at the
May 27, 2003 Meeting. Commissioners did not support creating a parcel that was likely
unbuildable, and directed staff to draft a letter to the applicant upon denial stating that it
would be the property owner's responsibility to provide minimum Fire and Building Code
separation upon any future judicial split of the property. Failure to provide adequate
separation could lead to revocation of the certificate of occupancy for the hotel building.
No one spoke for or against the item during the public hearing.
ATTACHMENTS
. Resolution for Denial
. Location Map
. Subdivision Plan
. Application
BACKGROUND INFORMATION
Comprehensive Plan Classification
The subject property is guided C - Commercial in the 2020 Comprehensive Plan.
Zoning Classification
The subject property is zoned C-4 - Regional Shopping Center. Hotels and motels are a
permitted use in the C-4 district.
Adjacent Zoning and land Use
Direction
Existing Use Zoning Comp Plan
Hastings Vet Clinic C-4 - Reg. Shopping C - Comm.
Vacant Land C-4 - Reg. Shopping C - Comm.
Bu~er King C-4 - Reg. Shopping C - Comm.
33r Street
Vermillion State Bank C-4 - Reg. Shoppmg C - Comm.
Vacant Land C-4 - Reg. Shopping C- Comm.
Papa Charitos C-4 - Reg. Shopping C- Comm.
Columbian Hall C-2 - Hwy Auto\Comm C- Comm.
North
East
South
West
Existing Condition
Parcel A contains The Country Inn and Suites, constructed in 1996. Parcel B is vacant but
is encumbered by easements.
History
D & L Inns of Hastings acquired the property through auction. According to D & L, the
property is subject to substantial liens, but only against the eastern 117 feet of the existing
property (the proposed Parcel B).
Potential Court Judgment
According to D & L, the property is the subject of court proceedings that may eventually
lead to a judicial split of the property.
MINOR SUBDIVISION REVIEW
Minor Subdivision Provisions
Section 11.10 of the Subdivision Ordinance regulates the Minor Subdivision (Waiver of
Platting Requirements) as follows:
. A minor subdivision is limited to one division of a parcel of land per twelve month period
which results in no more than three lots provided no new road is required and aI/lots
created meet the requirements of the zoning Ordinance.
. The minor subdivision shall not necessitate any additional public investment in new
roads nor utilities to serve the lots.
. A minor subdivision is generally not intended for outlots nor commercia/Vndustriallands.
Easements - Parcel B
Parcel B contains easements which appear to limit future construction including:
. Appurtenant -lngress\Egress Easement - The western 30 feet of Parcel B contains a 30
foot appurtenant easement which allows ingress and egress, and could potential restrict
building construction.
. Ingress and Egress Easement - A 28 foot ingress and egress easement traverses the
site. The easement provides access to vacant property north of Parcel B, owned by the
Knights of Columbus.
. Storm Sewer - A storm sewer exists along the perimeter of the existing parcel. Parts of
the storm sewer lie outside of the drainage and utility easement. Additional easement
must be dedicated to the city in order to ensure access and maintenance rights.
Hotel Encroachment
The existing hotel building and sidewalk would encroach upon the newly created Parcel B,
by 0.6 feet, and 8.5 feet, respectively. The State Building Code requires at least a ten foot
separation between openings of the building and the property line. The State Fire Code
requires a 30 foot separation between the building and the property line.
Lot Size - Parcel B
Specific minimum lot sizes and setbacks are not prescribed in the C-4 District, but are
determined through the city during Site Plan Review. The proposed lot size for Parcel B
provides limited opportunity for construction of a commercial building. Staff has strong
reservations about creating a lot with limited ability for building construction.
HASTINGS CITY COUNCIL
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HASTINGS DENYING
THE MINOR SUBDIVISION REQUEST OF D & L INNS OF HASTINGS LOCATED AT
300 WEST 331tD STREET, HASTINGS, MINNESOTA
Council member
moved its adoption:
introduced the following Resolution and
WHEREAS, D & L Inns of Hastings, owner of property herein described has petitioned for
minor subdivision to subdivide the eastern 117 feet of a 3.36 acre parcel containing the Country Inn
Hotel located at 300 West 33red Street, legally described as Lot 1, Block 1, COUNTRY SUITES
ADDITION, Dakota County Minnesota; and
WHEREAS, on May 27, 2003, a public hearing was conducted before the Planning
Commission of the City of Hastings, as required by state law, city charter and city ordinance; and
WHEREAS the Planning Commission voted to deny the request on a vote of 3 aye, 0
nay, 1 abstention, 2 absent for the reasons stated in this resolution; and
WHEREAS The City Council has reviewed the request and concurs with the denial
motion of the Planning Commission.
NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF HASTINGS AS FOLLOWS:
That the City Council hereby denies the above described minor subdivision for the following
reasons:
1. Approval of the subdivision would create an encroachment of the existing Country Inn Hotel,
onto the newly created eastern parcel.
2. Property owner has failed to provide adequate documentation that the proposed subdivision
would cause the existing hotel building to be in compliance with Building and Fire Code
Requirements, including but not limited to minimum separation of the building from the
property line
3. Hastings City Code, Chapter 11, Section 11.1 OD states "A minor subdivision is generally not
intended for outlots nor commercial\industriallands."
Council member
vote adopted by
moved a second to this resolution and upon being put to a
present.
Ayes:
Nays:
Absent:
ATTEST:
Michael D. Werner, Mayor
David M. Osberg
Deputy City Clerk
I HEREBY CERTIFY that the above is a true and correct copy of resolution presented to and
adopted by the City of Hastings, County of Dakota, Minnesota, on the 2nd day of June, 2003, as
disclosed by the records of the City of Hastings on file and of record in the office.
David M. Osberg
Deputy City Clerk
(SEAL)
This instrument drafted by:
City of Hastings (JWH)
101 4th St. East
Hastings, MN 55033
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Legend
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Site Location
Map Date: May, 21 2003
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LAND USE APPLICATION
CITY OF HASTINGS
101 4th Street East, Hastings, MN 55033
Phone (651)437.4127 Fax (651)427.7082
Address of Property Involved:
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j¡~~'f.. ~~:5 "A11/ 5T¿J:3.3.
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Legal Description of Property Involved:
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16 f ~ ß 10 (Jf' I Có (. ø."'/..,.v' 5 & ,- if - s CJJ::IJ /h d 11
. ,..
Applicant:
Name
Address
Phone
D+L JiI/t) ð f !/ðP/1 j
~ 7113 fl/pivfhtll 6/¿,¡P
I) ¡;"", ,.í";:: I., ;V[ 11
167 - ql~/- 1,1,tg
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Official Use Only,
Date Rec'd 5
File No. ,p:.' ~-~
Fee Paid
Rec'd by
Ordinance #
Section
.-
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Owner (If different from Applicant):
Name Set hit' 45 C, Ix:Ax
Address.
cpf-z/ q3ß/-i7
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Phone
Request:
Rezone:
Comp Plan Amend:
Site Plan:
Variance:
Special Use:
Subdivision:
Vacation:
Other:
TOTAL:
¡q('I)O( C;unrLv/5/ú( .f IC(I
Description of Request (include site plan, survey, and/or plat if applicable):
iL;~ Ællj~~
¿we of App~icant
. --&n J! tî ;dv-.
,- Signature of Owner
'/7 hOlY??
Date
5/7 /;-O¿) ~3
D ate---
VII'-B-2
Memo
To:
Mayor Werner and City Council
From:
John Hinzman, Planning Director
Date:
June 2,2003
Subject:
City of Hastings - City Code Amendment #2003-22 - Chapter 10.23
& 10.24 Industrial Park Uses.
REQUEST
The City Council is asked to consider first reading of the attached amendment to the
Hastings City Code, Chapters 10.23 and 10.24 - Industrial Park Uses. Changes
include strengthening the purpose and intent statements, and eliminating some uses.
CITY COUNCIL REVIEW
The City Council voted to table the amendment at the May 19, 2003 meeting, citing
concerns about language changes on Industrial Zoned property outside of the Hastings
Industrial Park. Of particular concern was the prohibition of religious institutions (It
appears a church has purchased land zoned Industrial outside of the park - the
changes would prohibit future church construction)
Further direction and options will be presented at the meeting - the attached
amendment has not changed since the May 19, 2003 meeting.
INDUSTRIAL PARK BOARD & PLANNING COMMISSION
The Industrial Park Board unanimously recommended adoption of the changes at the
April 17, 2003 meeting. The Planning Commission voted unanimously to recommend
the changes at the May 12, 2003 meeting with limited discussion. No one spoke for or
against the change during the public hearing.
A IT ACHMENTS
. City Code Amendment
1 ST READING DRAFT
May 19, 2003
, SECOND SERIES
ORDINANCE NO.
AN ORDINANCE OF THE CITY OF HASTINGS, MINNESOTA AMENDING CHAPTER 10,
SECTIONS 10.23 - 10.24 OF THE HASTINGS CITY CODE PERTAINING TO:
1-1, INDUSTRIAL PARK, AND 1-2, INDUSTRIAL PARK STORAGE SERVICE
BE IT ORDAINED by the City Council of the City of Hastings as follows:
Sections 10.23 - 10.24 of the Hastings City code is amended as follows:
SECTION 10.23.1-1 INDUSTRIAL PARK.
recognition of existing "clean and quiet" industrial-èevelopment v:ithHHhe community and-ef.tfle
desiraBility of reserving adàitional--laBà-fef-possible ne\';, ex~ or relocated-iBàustries of-a
. . .
with incompatible uses \voulå-be minimized-.
SUBD. 1. PURPOSE AND INTENT. The 1-1 Industrial Park District is established to provide
land to serve industrial. manufacturing. and warehouse needs that provide vital services and
increase the tax base of the City. The nature of 1-1 uses prohibits their operation in most other
districts in the City. Operations that are incompatible in most commercial zoning districts and
require additional separation from residential properties shall be the primary use of land. The
predominance of retail and service uses shall be discouraged. Limited retail or service uses may
be acceptable. provided it is incidental to the primary use of ~rty. or does not detract from
operation of primary uses. Land designated 1-1 shall be located to minimize conflict with
incompatible uses. The 1-1 designation of land is limited to only those areas identified
"Industrial" in the Comprehensive Plan to serve the following obiectives:
a) Prevent expansion of scattered industrial operations
b) Limit industrial uses to planned industrial parks where uniform performance standards
and land use regulations can be applied
c) Protect industrial areas from encroachment by non-industrial uses
d) Preserve industrial areas for the advancement of the City's tax base
e) Maximizing creation and retention of lobs in conformance with adopted minimum wage
criteria
sueD. 2. USES PERMITTED.
a) All fabricating, manufacturing, production or processing of materials, goods, and products
provided such activity shall be undertaken within completely enclosed buildings, and
provided further that any outdoor storage of raw materials or finished products shall be
effectively screened by natural or manmade means from adj acent properties and public
streets and highways.
b) Wholesaling, all commodities except live animals. ,
J*ifPoses of raising small animals-ift-fully enclesed structures for research purposes shall-be
.. .. . .
,
fuat no odor coulà-be-àiscema9le-beyon~erty line of-the site, and-tflat.all necessary
feàeml, state, and-leeal-licensing requirements are met.
c) Building Material Sales and Storage, provided that any outdoor storage of materials or
finished products shall be effectively screened by natural or man made means ITom adjacent
properties and public streets and highways.
d) ¿'\ccessory used incideßtal..t&4he-foregoing principle uses. Retail and service uses incidental
to the primary use of a building.
sueD. 3. USES BY SPECIAL PERMIT.
a) Retail and service establishments as primary uses of a building or property.
b ) Gftæ:ehes .
c) Towers as regulated by Section 10.05 Subd. 12 of this chapter.
SECTION 10.24. 1-2 INDUSTRIAL PARK STORAGE/SERVICE.
sueD. 1. INTENT. The intent of this Chapter in establishing an industrial park storage/service
district is in recognition of the need to segregate for aesthetic and functional reasons uses that
involve exterior storage of products, raw materials, equipment or vehicles and that require a lesser
degree of public improvements that is typically provided in the 1-1 Industrial Park District. It shall
be recognized that the intensity and type of industrial uses that shall be permitted in the 1-2 District
will be based upon a determination by the City that an adequate level of public services to support
such uses can be provided based upon the level of public improvements available to the district. The
District serves to regulate existing 1-2 uses. Further expansion of the 1-2 District geographic limi~
not anticipated. Future rezoning of land for industrial storage and services uses shall be designated 1-
L subject to the provisions of Section 1 0.23~ as amended.
sueD. 2.
PERMITTED. Same as pennitted in the 1-1 District.
sueD. 3.
USES BY SPECIAL PERMIT.
a) Motor Vehicle Impound Lots, subject to the following conditions:
(1) Motor vehicles cannot be kept in an impound lot for more than 14 days unless a
police hold has been placed on the motor vehicle.
(2) No sales of motor vehicles, salvaging, repairing, dismantling, or stripping of motor
vehicles shall be allowed in the impound lot.
(3) 100% opaque fencing or landscaping at least six feet high must be placed around the
entire lot and must be adequately maintained.
(4) All motor vehicles impounded shall be kept within the opaque fenced or landscaped
area.
(5) All buildings on the lot must be permanent structures with permanent foundations.
(6) The entire impound lot shall be surfaced with a bituminous covering, alass 5 gravel-,
or other surface covering as approyed-by-the city. and concrete curbing to City
standards
(7) A sufficiently sized bituminous area shall be provided for the parking of vehicles that
may be leaking fluids or other pollutants.
(8) Any lighting in the impound lot shall not be obtrusive to neighboring property.
(9) Employees of the City or its duly appointed representatives, shall be allowed on the
property at any time to inspect the impound lot to verify compliance with City Code.
b) Any special use permit issued hereunder shall be reviewed annually and at other times
deemed appropriate by the City, to verify compliance with the City Code and any special
conditions of the permit. As part of the review procedure, the city may hold a public hearing,
preceded by the appropriate mailed and published notice. As part of any review procedure,
the city may amend the permit by adding or deleting any conditions it deems necessary to
protect the public health, safety, and welfare.
c) All conditions imposed by City Code Section 2.04, Subd. 5, Subsection (B) (5) must be met.
Additionally, the city may impose any other conditions it feels are necessary to protect the
public, health, safety and welfare.
d) Any violation of this subdivision or any conditions imposed upon the special use permit shall
because for termination of the permit by the City.
e) Towers as regulated by Section 10.05Subd. 12 of this chapter.
ALL OTHER SECTIONS SHALL REMAIN UNCHANGED
ADOPTED by the Hastings City Council on this
day of
2003.
Michael D. Werner, Mayor
ATTEST:
David M. Osberg, Deputy City Clerk
I HEREBY CERTIFY that the above is a true and correct copy of an ordinance presented to and
adopted by the City of Hastings, County of Dakota, Minnesota, on the of ,
2003, as disclosed by the records of the City of Hastings on file and of record in the office.
David M. Osberg, Deputy City Clerk
( SEAL)
This instrument drafted by:
City of Hastings (JWH)
101 4th St.
Hastings, MN 55033
VIII-B-3
Memo
To:
Mayor Werner and City Council
From:
John Hinzman, Planning Director
Date:
June 2, 2003
Subject:
Glendale Heights Comprehensive Plan Amendment - Re-
evaluation of Roadway Extension
REQUEST
Metropolitan Council has asked the City of Hastings to re-evaluate the proposed extension
of Spiral Boulevard through the Glendale Heights ravine to Glendale Road. The request
was made as part of the approval of Met Council's approval of the Comprehensive Plan
Amendment dated November 1, 2002 (see attached letter). The letter suggests two
options: relocate the road outside the ravine or not building the road through the ravine.
RESPONSE TO MET COUNCIL
Dan Tilsen, the applicant's representative has responded to Met Council's comments in
the attached letter. Staff contends that the roadway connection is a necessary link to
the City's transportation system, and construction of the roadway outside of the existing
ravine would necessitate the creation of a second ravine for the roadway, which would
likely be ~ider based on retention of side slopes and erodable soils.
Staff has submitted the requested traffic study to Met Council for their review. The.
study estimates that the Spiral Boulevard connection to Glendale Road would handle
approximately 30 percent of AM Peak hour trips, and 50 percent of PM Peak hour trips
for the Glendale Heights development. Without the Spiral connection, those trips would
likely use Spiral and 31 st Street to gain access to Highway 316.
ATTACHMENTS
. Metropolitan Council Letter - November 1, 2002
. Daniel Tilsen Letter - May 19, 2003
GGG
Engineering Suræying & Planning
14070 Hwy 52 S.E., Chatfield, MN 55923, ph. 507-867-1666
1653 South VIctoria Road, St. Paul, MN 55118, ph. 651-688-3448
May 19th, 2003
John Hinzman
Gty of Hastings
104 - 4th Street East
Hastings, 11N 55033
RE: Glendale Heights, Hastings :MN
Dear Mr. Hinzman,
As you requested this letter is in response to the letter received from Michael King,
Metropolitan Council (dated March 21, 2003), requesting additional information.
Qiestim # 1. Did the rœuduation irKlude a study if the likely irrpaa if the mtd e<:tensiaz an the
habitat? ~ did the City anlude as a result if its rœuduationi Yes, During the EAW Process
the Gty reevaluated the impacts of alternate alignments and concluded alternative
alignments would pose a greater barrier impact on the habitat than the current proposed
location. Construction in the ravine has the smallest footprint unless, retaining walls are
used in the alternative alignments. If retaining walls are used with the alternative alignments
a greater impact on the wildlife corridor is realized, because retaining walls create a greater
barrier to the wildlife. Construction in the ravine preserves developable land used for
homes. If the alternative alignments are used, less developable land results in poor use of
land in terms of urban planning, increasing the pressures of urban sprawl.
Qiestim # 2. What; if a~ trajfi£ rriti¡ptim irrpraœrmTts W1l /æ urrlertakeni The Gty is
committed to addressing the traffic issues. û>nstruction of the Spiral Boulevard connection
is an integral part of mitigating the Gtÿs traffic issues. The Gty has completed a traffic
. study and is evaluating what actions that will be undertaken both as apart of this project and
beyond.
A ddiJionally -uhat, if a~ errri:rurrtrmta rriti¡ptim Wll/æ urrlertaken
. The project is designed for the water to be directed to the interior six infiltration
basins, reducing erosion, removing sediment, improving water quality, and
reducing flows.
5/29/2003
. The project will meet all the requirements of the Gty of Hastings Tree
Preservation Plan resulting in more trees than exists today.
. The project includes preserving 63% of the native woodland vegetation.
. The proposed Spiral Boulevard is designed with a narrower street section in the
ravine in order to minimize impact on the ravine.
. The project will meet all the requirements of the MPCA and the Gty of
Hastings Erosion Control Ordnance. Special provisions and design solutions
addressing the stabilization of the soils and, sediment control will be adhered to.
. The project formalizes the protection of the bluff area in perpetuity for the
future generations through scenic easements and, homeowners association
documents.
Sincerely,
Daniel Tùsen
Cc: Dave Osberg
Cc: Tom Montgomery
? ~ Metropolitan Counci1
;¡ ~ Building communities that work
". November 1, 2002
David M. Osberg, City Administrator
City of Hastings
101 Fourth Street East
Hastings, MN 55033-1955
RE:
Comprehensive Plan Amendment and MUSA Expansion- Glendale Heights
Subdivision
Referral File No. 18248-8
Dear Mr. Osberg:
The Metropolitan Council reviewed the plan amendment for a land use change from
Rural to Medium Density and MUSA expansion for the 80- acre site on the southeast side
of Hastings. The Council determined that the proposed amendment has no impacts upon
metropolitan system plans. The amendment is consistent with the Council's Regional
Growth Strategy and compatible with the plans of adj acent communities. The city may
place the amendment into effect immediately.
The Council also adopted the following two recommendations.
1. The city of Hastings re-evaluate the proposed Spiral Boulevard extension. One
option is relocation of the roadway outside of the ravine. A second option is to not
build the eastern portion of the Spiral Boulevard extension through the ravine; which
is not needed to serve the proposed housing development. The city of Hastings
reevaluation of the road extension should include a study of the likely impacts of the
road extension on the habitat.
2. At least sixty (60) days prior to its approval of the preliminary subdivision plat, the
City will submit for review and comment by the Metropolitan Council, (1) the
completed detailed traffic study related to the proposed mixed-use residential
development, which is the subj ect of this Comprehensive Plan amendment and
MUSA expansion, with any recommended mitigating traffic improvements, and (2)
the final proposed alignment of the Spiral Boulevard extension with any proposed
environmental mitigation proposals.
A copy of the staff report to the Council is attached for your records. The amendment,
explanatory materials supplied and the information submission fonn will be appended to
the city's plan in the Council's files.
www.metrocouncil.org
Metro Info Line 602-1888
230 East Fifth Street. St. Paul. "Minnesota 551OJ-1626 . (651) 602-1000 . Fax 602-1550 . TIY 291-0904
An Equal Opportunity Employer
David M. Osberg
. "November 1,2002
Page 2
You and your staff should work with Michael King, Sector Representative / Principal
Reviewer to make arrangements for the follow up actions called for by the Council's
action. If you have any questions, please contact Michael at 651-602-1438. "
Phyllis anson, Manager
"Plamiing and Technical Assistance
Cc:
John Hinzman, Planning Director
Jay Riggs, Dakota County SWCD
John Conzemius, Metropolitan Council District 16
Michael King, Sector Representative / Principal Reviewer
Cheryl Olsen, Referrals Coordinator
V:\LIBRARY\COMMUNDV\REFERRAL\LETTERS\2002 Letters\Hastings\Hasting CPA Glendale Heights 18248-8 tramsmittal
~~œ "
VIII.C.1
MEMO
TO:
FROM:
RE:
DATE:
Honorable Mayor and City Council members
Lori A. Webster, Finance Director
2002 CAFR and Audit Report
May 29,2003
The City Council is asked to approve the Comprehensive Annual Financial report .
Representatives from the City's audit firm, Kern DeWenter, Vieri, L TO will be present to
discuss the Audit Managemet Report. A draft copy of the Audit Report is included in
the packet for your review. The actual report will be delivered to council sometime
Friday or Saturday.
As always, should you have any questions on this information, please feel free to contact
me.
Council Action Requested
Approve the 2002 Comprehensive Annual Financial Report.
, .
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CITY OF HASTINGS
Hastings, Minnesota
MEMORANDUM ON ACCOUNTING
POLICIES, PROCEDURES, AND
INTERNAL CONTROL
December 31, 2002
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KE RN. D EWE NTE It- VI ERE
March 6, 2003
I~Ionorab Ie Mayor and City Council
City of Hastings
Hastings, Minnesota
The accompanying memorandum includes financial trend infonnation for your City and
suggestions for improvement of accounting procedures and internal accounting control measures
that came to our attention as a result of our audit of the general purpose [mancial statements of
the City of Hastings, Minnesota., for the year ended December 31, 2002. The matters discussed
herein were considered by us during our a~dit and they do not nl0dify the opinion expressed in
our independent auditors' report dated March 6, 2003, on such statements.
In planning and performing our audit of the general purpose financial statements of the
City of Hastings, Minnesota., for the year ended December 31, 2002) we considered its
internal control over fll1aneial reporting in order to determine our auditing procedures for the
purpose of expressing our opinion on the general purpose financial statements and not to provide
assurance on the internal control over financial reporting. However, we noted a certain matter
involving the internal control over financial reporting and its operation that we consider to be a
reportable condition. Reportable conditions involve matters coming to our attention relating to
significant deficiencies in the design or operation of the internal control over financial reporting
that, in our judgment, could adversely affect the City's ability to record, process, summarize and
report fmandal data consistent with the assertions of management in the general purpose
financial statements.
A material weakness is a condition in which the design or operation of one or more of the
internal control components does not reduce to a relatively low level the risk that misstatements
in amounts that would be material in relation to the general purpose financial statements being
audited may occur and not be detected within a timely period by employees in the noma] course
of performing their assigned functions. Our consideration of the jntemal control over financial
reporting would not necessarily disclose all matters in the intemal control that might be
reportable c.onditions and, accordingly~ would not necessarily disclose all reportable conditions
that are also considered to be material weaknesses- However, we do not believe the reportable
condition described in this letter is a materia) weakness.
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Honorable Mayor and City Council
City of Hastings
Page 2
This report is intended solely for the information and use of the City Council, management and
others within the City and is not intended to be and should not be used by anyone other than
these specified parties.
We would like to express our appreciation for the courtesy extended to us during our audit by the
administration and employees of the City of Hastings.
Kern, DeWenter, Viere, Ltd.
Minneapolis, Minnesota
2
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F1N AN CIAL ANAL YS I S
General Fund
During the year ended December 31) 2002, the City of Hastings experienced a 14% increase in
General Fund revenues from $5,991,294 in 2001 to $6,827,696. An increase in the property tax
levy to the General Fund resulted in tax revenues rising [Tom $2,093,837 in 2001 to $3,778,417
in 2002.
Changes in State Aid resulted in a decline of over $850,000 in LOA and levy replacement aids
compared to 2001. Overal1 Intergovernmental Revenue declined 39%.
The General Fund revenues for 2002 arc depicted in the following pie chart:
2002 General Fund Revenues
Chargee for ServIces
Jet,. Miscellanoous
Flno$ and Forfeits 4%
2%
Taxes
55%
Licenses and Permits
15%
Intergovernmenb I
21 "Ie
3
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FINANCIAL ANALYSIS (Continued)
General Fund expenditures decreased 3% from $5,819,979 in 2001 to $5,645,529 in 2002. An
expenditure allocation by function for 2002 is illustrated below.
Expenditures by function remained consistent when compared to 2001, with only a 1 % shift
between Public Works and General Government.
The General Fund expenditures for 2002 are depicted in the following pie chart:
2002 General Fund Expenditures
Mí£cøllaneous
7%
General Government
24%
Public Works
24%
Public Safety
45%
Overall, General Fund baJance declined $205,631 or 5%. After taking into account revenues,
expenditures and operating transfers, the increase in fund balance would have been $1,220,207.
However, the City established an internal service fund in 2002 to fund its retiree health insurance
obligations. This fund was started with a capital contribution from the General Fund
of $1,425,838.
4
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FINANCIAL ANALYSIS (Continued)
The bar chart below high1ights General Fund results for the last five years:
General Fund
$1.000.000
$7.000,000 .
$6.000,000
$5.000,000 ~
$4,000.000
$3.000,000
$2.000.000
so
1998
~
$4.762,699
$4.481,159
1999
$5.321,199
$4.837.110
~.
2000
S5,OB2.066
$5.283,966
2001
$5.991.294
$5.819.979
2002
.~.-
$6.827,696
$5.645,529
. Revenues
[:J E.xpen~ltures
The following chart highlights the change in General fund balance over the last five ye3l's:
General Fund Balance
$1.000,000
-.. --
- -,
..-
..011110.... ~4,~~¡;"", ~
.... .... ......
$4,655.761 ... ~
$4,110,844 S¿,247,644 $4,042,013
--
ow 0,_.
-0'"
$10,000.000
$9,000,000
sa.ooo.ooo
$7.000.000
$6.000.000
$5.000.000
$4.000,000
$3,000,000
$2,000.000
SO
1998
1999
2000
2001
2002
I ---Fund BaJ3nce at December 31 I
5
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FINANCIAL ANALYSIS (Continued)
Governmental Funds
The City's accounting structure consists of both governmental and enterprise fund types. For
governmental funds, the measurement focus is on the detennination of financial position and
changes in financial position, rather than on net income determination. For Hastings,
governmental funds include the Genera], Special Revenue, Debt Service, and Capital Projects
funds. The combined statement of revenues, expenditures and changes in fund balance in the
City's Comprehensive Annual Financial Report details all governmental fund operations
for 2002.
Revenues:
For 2002, 71010 of total governmental fund revenues were received from property tax, special
assessment, and intergovernmental sources, as compared to 65% in 2001. The City's overall
property tax revenue increase over 2001 was 24.6%. Total property tax revenue has risen from
approximately $5.0 minion in 1998 to $6.3 nùllion in 2002, while the other major sources have
fluctuated based on changes in activity levels and federal/state funding sources.
The fa 11 owing grap~s indicate the governmental fund revenue sources by percentage for 2002
and the trend in major governmental revenue categories over the past five years.
2002 Governmental Fund Revenues
Charges for Services
15%
Fines and Forfeits
18"
Miscellaneous
5111.
Licenses and Permits: .
7%
Taxes
41%
Intergovernmental
23%
Special AssGssments
70/8
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FINANCIAL ANALYSIS (Continued)
Governmental Fund Revenues
$7,QOO,OOO
$1,000,000
SO .., Special Intergovemmen Licen&es and Fines and Cnafge$ for
T 3 «():$ Asse6&ments tal Permits ForfeitS Services Mi&cellaneous
1998 $5,035.270 $1.553.172 $2.934.087 $4$7,450 se1.S10 $1.415.796 $1,147.553
.- --
iJ 1999 $5,094.477 $1.281,127 $4,189,311 $549.602 $91.798 $1.647,e63 $635,7Se
m 2000 $5.013,894 $1.267.113 $2.991.511 $598.337 $111.256 $1,829.478 $1,348,100
.2001 $5.025.393 $1,312.443 $3,319,486 $726.539 $118,687 S2.363,224 $1,geS,S11
.2002 $6.281.703 $1,086,719 $3,605,592 S1.02,f.OS3 $115.408 $2.280.099 $698.883
--i
. ~
i
i
:1
$6,000.000
$5.000.000
$4.000.000
$3,000,000
52,000,000
ExpeJ1.ditures "
The three largest expenditure categories for the City's govenunental funds during 2002 remained
the capital (38%), public safety (22%) and debt service (160/0). Both capital and debt service
expenditures vary each year depending on the amount of acquisition and construction activity
within the City.
$4,739,861 of this year's capital expenditures were related to the 2002 Construction Program.
Public safety expenditures have shown a consistent growth from approximately $3.4 million in
1998 10 $4.1 million in 2002 and increased 6.1 % from 2001 to 2002. Also, culture and
recreation expenditures have exhibited marked increases over the past five years, showing a
growth 0[60.8% during that time span including an increase of7.8% from 2001 to 2002.
7
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FINANCIAL ANALYSIS (Continued)
Both general government and public works expenditures have shown consistent results over the
past five years, with the largest increases occulTing from 1999 to 2000 as result of increased
personnel costs. General government increased 300/0 and public works increased 20.5% over the
past five years. The following graph illustrates the 2002 breakdown of total governmental fund
expenditures and the graph on the following page indicates the trends in major governmental
expenditure areas over the past five years.
2002 Governmental Fund Expenditures
Miscel13neous Genoral Government
2% 7%
Capital expenditures
38%,
Public Safety
22%
Public Works
T%
Debt Service
18%
Culture and
Recroatlon
a%
8
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15:14
$9,000.000
S8,OOO.OOO
$1,000,000
$6.000.000
$5.000.000
S.i,OOO.OOO
$3,000.000
$2.000.000
S1,DOO,OOO
$0
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FINANCIAL ANALYSIS (Continued)
Governmental Fund Expenditures
',i
:~~
General
Government
. 1996 51.031.238
1999 S1.071.744
1!:12000 $1.316.130
.2001 $1,353.630
.200~ ..J1,340.654
Public Safety Public Wo~s CultUÆ and Oeþt SeMce C3pl~ Miscellaneous
Recreation Expenditures
$3.38 1,479 $1.136.944 S9SS.~ 52.567,323 $8,288,632 $285.083
$3,528,414 $1,156,997 $1.314,394 $2.655.032 $4.313,621 $210,800
.
$3. 755.0!)~ 51.248,053 $1.481.464 $3.118.351 S4.111,206 $407.134
$3,8.56.278 $1.339,082 S1.443.228 $5,389,310 $8.657,929 $387.009
$4.090.713 $1.371.965 $1.555.885 $2,991,498 $6.958,146 $280.128
The bar chart below highlights governmental fund results for the last five years:
S25,000,OOO
$20,000,000
$15,000.000
$10,000.000
55.000.000 '
II Revenues
0 Ex enditums
Governmental Funds
so
1999
$13.689,747
$14.254,002
2000
513.177,669
S, 5.419.437
2001
$14,922,283
$22.426.466
2002
$15.074.487
$18.588,969
1998
512.634.868
$15.641.641
9
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FINANCIAL ANALYSIS (Continued)
Enterprise Funds
Enterprise funds are used to account for operations financed and operated in a manner similar to
private business enterprises, where the government intends that the cost of providing goods or
services to the public be financed or recovered primarily through user charges. The City's
enterprise funds include Water, Wastewater, Transit, and Hydro Plant.
Water Fund:
Operating revenues for the Water Fund increased 2.9% from $1,225,745 in 2001 to $1,261,790
in 2002. Operating expenses (including depreciation) pccreased by 16.1 % from $1,473,072 in
2001 to $1,236,434 in 2002. The Water Fund experienced an operating income for the first time
since 1996 for 2002, amounting to $25,356.
When including non-operating revenues and expenses and operating transfers out to other funds,
the Water Fund had a net loss of $125,205 for 2002. After netting depreciation charged on
contributed assets against retained earnings, Water Fund retained earnings increased by $252,403
to $3,104,736 at December 31,2002.
The following chart indicates the Water Fund results over the past five years. Income (loss)
before operating transfers 1S shown as opposed to net income (loss) due to large fluctuations in
transfer activity during the time span illustrated.
,
Water Fund
so .
, -..-
$1.600.000
$1,400,000
$1,200,000
$1,000,000
$800.000
5600,000
$400.000
$200.000
($200.000)
($400.000)
1998
1999
2000
2001
2002
-
.Operating Expenses (Including Deprecia[jon)
0 Income (Loss) Before Opera ling rransfers
!I Wa ter Cha rges
. Operating (LO!:!:)
10
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FINANCIAL ANALYSIS (Continued)
Wa.stewater Fund:
The following graph presents a five-year history of the Wastewater Fund. Due to the nature and
cost of the Wastewater Fund's assets, it is often difficult to establish sewer rates such that they
are sufficient to cover the current year's use of the assets, represented by depreciation expense.
Ideally, sewer revenues should cover all operating expenses, including depreciation.
The Wastewater Fund has experienced an operating loss (operating revenues less than operating
expenses, includillg depreciation) for tvle of the past five years. The fund had an operating loss
of$62,303 in 2002 as compared to an operating income of$152,590 in 2001.
After operating transfers out and the netting of depreciation on contributed assets, the fund's
retained earnings decreased $351,496 from $1,655,883 at December 31, 2001 to $1,304,387 at
December 31, 2002.
Wastewater Fund
5800.000 ,.r'" ,
-'--~.._""""-" ,..,.. ~""_._'-~--
-._._,.~,."~.,, ,",..-.-,--..
$1,400,000
$1,200,000
" "-.,-
$1,000,000 ..,.".
$600,000 /'..
$400,000 .,./
5200.000 ,./'
($200,000) /
1998
-,--..--, """ '-.-,
1993
--r"" "
2000
2001
2002
r.;~:::~:~=m. (L~:)
.-...-,.."" .-
. Operating EJcpenses (Including Depredation)
.r:? ~~co'!1,e,,<LoSS) Before OperarJng Transfers
11
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FINANCIAL ANALYSIS (Continued)
Transit Fund:
The City's transit fund armually exhibits a large operating loss due to operating expenses
exceeding passenger fare revenues. Offsetting these losses are federal and state grants and
investment income. A nel Joss of $6,900 resulted in 2002 after including these non-operating
revenues.
At December 31, 2002 the Transit Fund's retained earnings amounted to $473,371.
renewing graph highlights operating results over the past five years:
The
Transit Fund
$100,000
,..'
$300,000
5200,000 .
($100,000)
($200,000)
($300,000)
1998
1999
2000
2001
2002
. Operating Expenses (InCILJájng Depmciation)
[J Income (Los,..) Before Operating Tran~fers
.-.'-
m Passenger Fares
80pelëlting (Loss)
12
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FINANCIAL ANALYSIS (Continued)
Hydro Plan!..
Hydro Plant operating revenues havc declined significantly over the last two years as a result of
the Mississippi River flooding in the spring of 200 1. .
The City received Federal assistance through FEMA in 2002 to assist in the repair efforts.
Also during 2002, the City refunded the G.O. Hydroelectric Revenue Bonds of 1997 with a new
bond which extends the payment 10 years to 2016 and provided additional funds for expenses
not covered by FEMA.
Hydro Plant Fund perfonnance over the past five years is indicated in the following graph:
.. Hydro Plant Fund
$400,000
$1,400,000
$1,200,000
$1,000,000
$800,000
$600.000
$200,000
$0
1998
1999
2000
2001
2002
EJ Sales and Charges
. OpQrarJng Income
.Operating Expensati (Indudlng Depreciation)
[Jlncom& (LotS) Before OperatiD9. Transfers
13
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FINANCIAL ANALYSIS (Continued)
Propertv Taxes
Tax Capacity and Net Tax Levy
$14.000,000
ss.ooo.ooo
$12,000,000
$6,000,000
$4,000.000
$2,000,000
.Tax Capac:1
.Net Tax Le
1998
$11,096.471
$3,837.317
1999
$11,023,173
$3,771,396
2000
$11.963.645
$3.675.860
2001
$13.955,731
$3,720,049
2002
~
$11,281,165
$5$77.484
The City's tax capacity declined 19.1 % in 2002 dovm to $11,281,165. This was a result of
compression of property tax rates enacted by the slate.
Also during 2002, the City lost significant amounts of state aid which were recovered through an
increased levy. The combination of these two events drove the City's tax capacity rate to
58.6610/0, a five-year high, as show on the following page.
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FINANCIAL ANALYSIS (Continued)
T ax Capacity Rate
2002 .
2001
~t:;}~j~j~7f)1~::I) ¡ii:(~:~L&;Ci~:~T:;;:I I=~:;,:~:~~~;~~~~~ ::,:iC~ ~-~~: ::~i~i
2000
t;P;f:\,:~%.œ~:]~T~ ~~¡,~~~~ ;':~':i ,I;.)~;;l ~~i~~ :~~::~;::'~f :;? ::::; ~¡~:¡;rf(;~,~.'::~i ;;': ': ',,:' ~ ,'! ::'\ ¡~::' ;!j[~~; ~~
t.".J".C, J.~"i.,.I.~...."".I""",."",,~w.,~, '.",.,~, .:..,.....:.1:...-..1',...\ ~ .,..'". ".~""",.,"...,." ,~..", - ...J.,... ,.,U",.,
1999
1~~~;;j;7:::t.:::";::'C'::;':"';;'~' .:' ,:~. \,; ,;;:¡:;::':::;""'::;r--:-'70'!::¡::":r/'~;:::.:' :;'" :~..! " " ;;""T:;-:T'~"':':";T,::::;;:"7
'1""'~~""n.t>,,~"...I.. """"/,\""",,,,""I""""""'I"".\o'/II""~""" "' """/I.t~"-l"¡
~I'¡~"")o¿W'~~¡!'~ð,(,;,',':¡;',\,':"r".li:\"""""':""'.:.'~"":""I"""I! I'i'l;"'~'" ,',', ~~ :,"",o..,:,',:¡..,
tr",£::.~':;<:¡~:~¡;;;'¿;~l~iL~¿',",;'~'." I ',:':":'~":i~:.:~;,~",,:~_..:~i.'...L'::'iÌ;;¡,:,:J:.';,: "~I ,'~'~"'lL"~~;!~"!.:~n~,,
1998
~~~]r?;~'J2!~;J!~r7~;;~ ~¿:,::,¡ ;\~,~.:~~;~. ~ ';~'ri':r~; :;:'~FJ",:'7.:'~' ~,-::':',! \'~' ,~: :"'?" ;f:'- ?,:~.::;~:":":..:; '~
""-"-"",,,,...I,"'\"""-'-""""I"~"'I"" ,.""I'~h",..,.."oI"""""'I"
..,.;;..:;~,;:.",',:~}r~h':',.r,; :'-'j:"""";¡":.,¡,.h'"""",',,'; '~:"'I:'" (":,;' ". "',,, I, ':'.""'r~"iw,:':\'\
\Cj¡J¡t:..w::,~,..:iu'~:~;.~,;;'.'..,' "Î/-~l>':..:.::':';':<"":':'..:~",~~,":",....::.",:,,",'~. ':"'.'~",: ....~~.~.I..\!..:"I..I"'::"'""",
0.000% 5.000"/0 10.000 15.000 20,000 25.000 30.000 35.000 40,000 45.000 50.000 55.000 60.000
% % % % % % % % % % %
Debt Service
At December 31, 2002 the City's gross bonded debt (not including enterprise fund debt)
consisted of the following:
General Obligation Bonds - City
General Obligation Bonds - HRA
Special Assessment Bonds - City
Certificates of Indebtedness - City
$ 4,785,000
9,585,000
15,600,000
475,000
$ 30,445,000
Amounts available in debt service funds for retirement of this debt amounted to $10,044,610 at
the 2002 year-end, leaving a net bonded debt or "amount to be provided for long-term debt"
of $20,400,390.
In addition, the HRA issued revenue refunding bonds in 1998 to crossover refund $4,600,000 of
the HRA revenue bonds of 1993. The proceeds of the crossover revenue bonds were placed in
an ÍITevocable escrow and provided debt service payments on the refunding bonds up to the
crossover date of February 1,2003, At that date, the refunded bonds were fully called, redeemed
by the funds in escrow J and removed from the financial statements.
15
MAY-23-2003 15:16
763 569 5799
763 569 5799
P. 18/"19
FINANCIAL ANALYSIS (Continued)
Conduit debt obligations are certain limited-obligation revenue bonds or similar debt instruments
issued for the express purpose of providing capital fmancing for a specific third party. The City
.has issued various revenue bonds to provide funding to private-sector entities for projects
deemed to be in the public interest. Although these bonds bear the name of the City, the City has
no obligation for such debt. Accordingly, the bonds are not reported as liabilities in the financial
statements of the City or in this analysis.
The graph below indicates both the gross and net bonded debt trends over the past five years (not
including conduit debt or enterprise fund debt):
Non-Enterpise
Banded Debt
(City and HRA)
$35,000,000 .
$5,000.000
$30,000,000 -
$25,000.000
$20,000.000
$15.000,000 . ~. ._"
$10.000.000
so
199B
1999
2000
2001
2002
! El Gro~s' ë~nded Debt ... -4 . Net Bond~d Debt
-.... - -.,..-
.'Debt S~~œ F~nd 8al~n~
16
MAY-23-2003 15:16
763 569 5799
763 569 5799
P.19/19
REPORTABLE CONDITION
During our audit we noted a condition which is considered to be a "reportable condition" as
defined by standards established by the American Institute of Certified Public Accountants.
Reportable conditions involve matters coming to our attention relating to significant deficiencies
in the design or operation of the internal control over financial reporting that, in our judgment,
could adversely affect the City's ability to record, process, summarize and report on financial
data consistent with the assertions of management in the financial statements.
Lack of Sef{re1!atio" of ACCOUlltinJ! Duties
During the year ended December 31, 2002, the City had a lack of segregation of accounting
duties due to a limited number of office employees. .
Management is aware of this condition and has taken great strides since 1998 to compensate for
the lack of segregation, but due to the large staff needed to handle all of the accounting duties,
the costs of obtaining desirable segregation of accounting duties can often exceed benefits which
could be derived. We are in agreement with managemenCs assertion that the lack of segregation
of accounting duties is currently cost prohibitive and impractical to correct. However~
management must remain aware of this situation and should continually monitor the accounting
system, including changes that occur.
Although the item listed is considered to be a reportable condition, we do not feel it is a material
wealmess.
MANAGEMENT RECOMMENDATIONS
Old outstandin~ checks:
During our audit of cash we noted that on the outstanding check list, there were a few checks
dated for the years 2000 and 2001 amounting to $470. We recommend the City estab1ish a policy
to keep the outstanding check list CUlTent by stopping payment on outstanding checks over a year
old and issuing new checks.
Update Authoriz.ed Sií!nature Requirements
While auditing the City's cash acc.ounts, we found the City properly requires two signatures on
all checks to prevent unauthorized disbursements. However, a review of the signature card at
Wells Fargo indicates the bank only requires one signature to allow for checks to clear.
Although we did not find cancelled checks with only one signature, we recommend the Fjnance
Director contact the bank and revise the signature requirement. This action may prevent
potential problems with unauthorized disbursements.
17
TOTAL P.19
VII'-C-2
MEMO
To: Mayor & City Co, unC~.I" ~, ' .::t.
r,.,~. /
From: Marty McNamara ~7'./.. ' .
Subject: Frietag Property -:-~~;.:'). ."
Date: May 29, 2003 .
The NRRC held a meeting on April 30th, 2003 to discuss protecting and preserving the
Frietag Property in East Hastings. That evening the NRRC scheduled their meeting at the
site of the Frietag property so all the members could be familiar with the property.
The NRRC voted unanimously that the City of Hastings aggressively continue efforts in
conjunction with the Trust For Public Lands and the DNR to acquire the Freitag property
as part of the City's comprehensive greenway plan.
1
11
L
FRJENDS~
TRUST
Hastings' Greenway
Vision Realized:
'( Ib..
MISSISSIPPI
RIVER
r {) R
PUBLIC
LAND
iiI
The City of Hastings designated as a proposed greenway the eastern edge
of the city on the Mississippi River between the city's developed urban
service area and the rural township including the Gores Pool Wildlife
Management Area. This greenway was identified as part of a comprehen-
sive greenways plan to
'80
80
8)
protect the city's valuable natural infrastructure,
prevent growth in sensitive areas, and
maintain the quality of life for Hastings' residents.
N ow the City of Hastings has an outstanding opportunity to implement a key piece of this greenway
vision. The Freitag property, a roughly 300-acre parcel on the eastern edge of the city with a mile of
Mississippi River frontage, is for sale, and the Department of Natural Resources is ready to help the city
by purchasing the land and taking on its long-term ownership and management as a greenway. The pub-
lic purchase of this property, the city's gateway to the Vermillion River Bottoms and St. Croix River con-
fluence, would help the city implement its greenway plan while leveraging substantial resources for land
protection and long-term management from non-city sources.
City Leverage of a Strong Public-Private Funding
and Management Partnership:
The Departtnent of Natural Resources, through its Wildlife, Metro Greenways, and Fisheries divisions,
has recommended substantial funding for acquisition of the Freitag property to be owned and maintained
by the DNR as a Wildlife Management Area (WMA). The Trust for Public Land is leading the real estate
negotiations with the landowners, helping raise funds and making a substantial capital contribution
towards this land acquisition. Friends of the Mississippi River, with funding from the federal North
American Wetlands Conservation Act program and in partnership with Ducks Unlimited and others,
plans habitat restoration activities for the property. By making a capital contribution towards the acquisi-
tion of the Freitag property, the City of Hastings will greatly leverage these public and private funds and
efforts for the benefit of the citizens of Hastings. It will also join other cities in the Metro area who have
made similar contributions to the preservation of open space in their communities.
0
~
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(J)
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!~{."':e~nways
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PROTECT. CONNECT. ENHANCE. ENJOY
Protecting the City's Valuable Natural Infrastructure:
'80 A Natural Treasure to Protect and Restore: The Preitag property, with a n1Ìle of Mississippi River
frontage, provides a key, local link in an internationally significant natural corridor. The Mississippi provides a
major migratory route for many birds, with. nearly 40% of the continental ducks, geese, and shorebirds using the
route during journeys to their nesting and wintering areas. An uninterrupted corridor of habitat is vital not only
for birds, but for fish, mammals, and other aquatic and terrestrial species. With the protection of the Freitag
property next to the existing Gores Pool Wildlife Management Area, further fragmentation of the critical wooded
bottomland forests can be prevented, floodplain forest can be restored to areas already cleared, and the site's exist-
ing and restored native habitat can be permanently protected.
j'//",c"""",."."",,,
10 Buffer to Sensitive Bald Eagle and
Other Bird Nesting Areas: Public purchase of
the Freitag property will protect both Bald Eagle
and colonial water bird nesting areas. A Bald Eagle
is actively nesting a few hundred feet to the east of
this property, and colonial water birds also sensitive
to disturbance during breeding season are nesting
less than a mile away. Forest clearing and motorized
vehicle activity which may disturb the eagles and
water birds during the crucial nesting period would
be controlled on the public land. Public acquisition
of this property would help ensure compatible land
use in the vicinity of these birds, minimizing poten-
tial dis turbances and buffering the nests.
.- #
Preventing Growth in Sensitive Areas:
10 Public Safety Maintained: Conservation as open space would prevent potential public safety risks
posed by development in this flood-prone area. If the Freitag property is not sold for conservation purposes, the
owners have indicated that the 300-acre parcel might be developed into multiple residential units even though
about three quarters of the land lies in the undevelopable tOO-year floodway, and no sewer and water service now
extends to the area. The bridge crossing the Vermillion River to the area was closed during the recent flooding,
isolating the few existing residential properties relying on the bridge for access. It is questionable whether such
development would be allowed; however, conservation of the area would avoid the issue and minimize Hastings'
risk of not being able to respond to emergencies or extending costly public services (medical, fire, police; sewer
and water) to the area for additional residents.
10 Public Costs Minimized: Development in this flood-prone area may be more expensive to the
public than conservation. Costs of repairing public infrastructure such as bridges and roads, insurance payments
for property damage, and increased flooding and pollution downstream are likely. Purchasing the land for wildlife
habitat, a land use compatible with the floodplain, will ultimately be more fiscally responsible than allowing devel-
opment here.
Maintaining Quality of Life for Hastings Residents:
ao Improved Recreation Opportunities for Hastings Residents: The property would, under
\Vildlife Management Area status, be open to the public for many recreational activities, including fishing, bird
watching, hiking, skiing, and photography. East Hastings residents would enjoy easy walking access to this sub-
stantial open space. Snowmobiling, horseback riding, camping and ATV use would be prohibited because they may
damage the ecosystem, including its plants and wildlife.
10 A New Public Gateway to the St. Croix-Mississippi Confluence
and Vermillion River Bottoms: This property can serve as a public gateway to the
larger Vermillion River Bottoms area, which offers great recreational opportunities
such as birding, canoeing, snow shoeing, and hiking on existing public wildlife lands.
Hastings could promote this natural area as a tourist desrination.
'80 Improved Management of Existing Public Land: If the DNR pur-
chases the property, agency staff would find it easier to manage it and other DNR
land within the Vermillion River Bottoms area. Currently, ATVs and other off-road
vehicles using Fourth Street for access are causing erosion problems and disturbing
wildlife in the river bottoms area. As the Freitag property includes Fourth Street, the
DNR will have better control of the area with DNR ownership of the site to pre-
vent activities such as poaching and illegal vehicle use.
0'
Freitag Property
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Hastings Greenway,
Park and Trail Plan
1999 Comprehensive Plao
RC\'bed May ZO08
KEY
- - C.ty Boundary
- SchOOlI
!i'~.';'.~~. ¡ P""'.
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-.- Other Open Spacel
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Greenway
Parkway [\11th separated lral)
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V"'-C-J
MEMO
To: Mayor & Council- _--#--
From: Marty McNamara //ØtK{
Subject: Roadside Tennis Co~s
Date: May 29th, 2003
Mayor Mike Werner and Hastings resident John Hankes requested the Natural Resource
and Recreation Commission to consider re-naming the Roadside Tennis Courts in honor
of Bud Zeien. Bud was an avid tennis player in the community and was influential in
starting youth and adult tennis leagues. The NRRC at their May 21, 2003 meèting voted
unanimously to name the courts in Bud Zeien's honor. The NRRC is recommending a
sign to re-name the courts be privately funded and the sign be approved by the NRRC ,
and the City Council pass an ordinance that" Tennis Only" be played on the courts.
Council Action
Re-name the Roadside Park Tennis Courts in honor of Bud Zeien. Consider that the sign
to re-name the courts be privately funded, and that the City Council pass an ordinance
that" Tennis Only" be played on the courts.
..,',
VII-1 -VIII-C-4
Donald J, Fluegel *
Shawn M. Moynihan
Daniel J, Fluegel
FLUEGEL & MOYNIHAN P.A.
Attorneys At Law
1303 South Frontage Road, Suite 5
Hastings, MN 55033-2477
Telephone 651-438-9777
Fax 651-438-9775
May 29, 2003
Mayor Mike Wemer
and City Council Members
Hastings City Hall
101 East Fourth Street
Hastings, MN 55033
Re:
Excess Property Public Hearing - Highway '316 Property
Dear Mayor and City Council Members:
On June 2,2003, the Hastings City Council will be hòlding a public hearing on whether or not to
declare as excess property, .49 acres of city owned land along Highway 316, The city has been
asked by the Minnesota Department of Transportation to deed to MNDOT a .49 acre parcel of city
owned property along Highway 316 in Marshan Township, MNDOT needs this property as part of
its Highway 316 improvement project. I have attached a copy of the MNDOT right-of-way plat for
your information. This plat is difficult to read but the city parcel is identified as Parcel 8. Parcel 8
is in about the middle of the map.
Background.
In April, 1942, the city received a donation often acres of property. This property is located in the
east 1/2 of the northwest 1/4 of Section 11 in Marshan Township. The deed specifically states that
the property is to be used by the city for reforestation purposes only. The deed further states that if
the property was ever not used for that purpose, it would revert to the grantor. The property has been
in continuous ownership by the city since that time.
As part of the Highway 316 improvement project, MNDOT has approached the city asking the city
to deed to MNDOT a parcel of property .49 acres in size, The parcel MNDOT is seeking is adj acent
to the existing Highway 316 right-of-way. There is already a highway easement over .28 acres of
this parcel. I am assuming that MNDOT needs the city's parcel to widen Highway 316 in this area.
To keep this project moving, MNDOT has already started the condemnation process to acquire
parcels all along Highway 316. The city has been named in that condemnation. MNDOT is still
asking the city to voluntarily convey title to this .49 acre parcel. MNDOT has offered to pay the city
$1,300.00 for this parcel.
Since the property was given to the city to be used only for reforestation purposes, arguably a claim
could be made that conveying this small parcel of land is a violation of that restriction on the deed.
* Also admitted to practice in Wisconsin
I believe the city has some legitimate legal defenses in the event such a claim were to be made. One
defense is that this .49 acre parcel is being given to the state under the threat of condemnation.
Additionally, the city is continuing to use the remaining part of this land for reforestation purposes.
I believe the city would prevail on any such claim but the council should be aware of that possibility.
Recommendation.
It is recommended the city declare this .49 acre parcel as excess property and authorize the Mayor
and Deputy City Clerk to execute the appropriate deed transferring title to the state.
The other decision for the city council is whether or not it wants to accept the $1,300.00 being
offered by MNDOT for this .49 acre parcel. Obviously the city can decide to accept it or the city
council could decide to transfer the property to MNDOT at no cost since this is a highway
improvement project.
Very truly yours,
FLUEGEL & MOYNIHAN P.A.
Shawn M. Moynihan
City Attorney
SMM:ham
Enclosure
RIGHT Of WAY IN SECTION
LOCAT ION
OWNER
THOMAS M. MAHER. JR.
THOMAS MAHER
NEII~ SEI/~
NWI/~ SEI/~
CHY Of HAST IHGS HEI/~ HIII/~
H RILLING. INC. Sill I/~
II I THOMAS M. MAHER Sill/. NEil.
RIGHT OF WAY IN SECTIONS 2' II
12 I NICHOLAS P. RIES I 5111/. SIII/~ SEt 2
HI/2 HilI I~ SEt I I
16 19E5t DEVELOPIof:NT tOlof>ANY 5111/. 5111/. SEC 2
L.L.C. "1/2 NIII/. SEt II
11 I WILLIAM BIRCHEN SWI /. SW"~ SEC 2
NWI/. NWI/~ SEC "
RIGHT or IIAY IN SECTION 3
25 I WILLIAM J. CRIST I SEll. SEll. 1101561
RIGHT or WAY IN SAND COULEE ESTATES
9 PARIS M. PASCH OUTLOT A
13 THOMAS J. CONNELL OUTLOT B
RIOHT or WAY IN PINE COlA.EE RIDGE
I. STEVEN J. ENGSTROM LOT 2. BLOCK I
15 MARY M. T JDSVOLD LOT I. BLOCK I
RIGHT or WAY IN GREEN RIDGE
18 "O>tN C. PM~ LOT ~
Ii JUAPI R. PA~CII LOT]
20 STEVEN L. OIRKES OUTLOTS A , 8
21 MARSHALL E. JOHNSON LOT 5
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COIMIITlOltAI. S'I1IICIlS
MINNESOTA DEPARTMENT OF TRANSPORTATION
RIGHT OF WAY PLAT NO. 19-138
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CONTROl SEtTJOll NO. 1!261316c316I!101
JtI THE SOUTHEAST QUARTY' or THE SOU?HUST QUARTEI' OF SEtTlON 3. T.U. M.. R.lf w-
JtI THE SOUTHWEST QU~AT!R OF THE SOUTHWEST QUARTER OF 'ECTION 2. T. II. N.. R. \1 11.
IN SECTION 11. T. 114 N.. R.IT ,,~
DAKOTA COUNTY. MINNESOTA
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COlJITY REtOAOER
QUITCLAIM DEED
STATE DEED TAX DUE HEREON: $
C.S.1926~16=316)901
Parcel 8
County of Dakota
Date:
For and in consideration of the sum of
Dollars ($ ),
City of Hastings, a municipal corporation under the laws of the state of Minnesota, Grantor,
hereby conveys and quitclaims to the State of Minnesota, Grantee, real property in Dakota
County, Minnesota, described as follows: .
All of the following:
That part of the Northeast Quarter of the Northwest Quarter of Section 11,
Township 114 North, Range 17 West, shown as Parcel 8 on Minnesota
Department of Transportation Right of Way Plat Numbered 19-138 as the same
is on file and of record in the office of the County Recorder in and for Dakota
County, Minnesota;
containing 0.49 acre, more or less, of which 0.28 acre is encumbered by an existing highway
easement;
together with other rights as set forth below, forming and being part of said Parcel 8:
Access:
All right of access as shown on said plat by the access control symbol.
together with all hereditaments and appurtenances belonging thereto.
Check box if applicable:
0 The Seller certifies that the seller does not know of any wells on the described real
property. .
0 A well disclosure certificate accompanies this document.
0 I am familiar with the property described in this instrument and I certify that the status and
number of wells on the described real property have not changed since the last
previously filed well disclosure certificate.
CITY OF HASTINGS
By
Its Mayor
And
Its Clerk
Page 1 of 2
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MEMORANDUM
TO: Honorable Mayor and City Councilmembers
FROM: Dave Osberg, City Administrator
DATE: May 29, 2003
SUBJECT: Old Mill Pawn Shop License
Recommended Cit Council Action
VII'-C-5
It is recommended that the City Council take action approving the license renewal for
the Old Mill Pawn, effective July 1, 2003, contingent on final payment of all fees no later
than Monday June 16, 2003.
Background
Staff has received the application material for the Old Mill Pawn Shop license renewal,
effective July 1, 2003. Enclosed in the packet is a memorandum from the Police
Department outlining their findings, which indicate substantial compliance except for
outstanding payment of the APS fees. On Thursday afternoon May 29, 2003 I called
Mr. Bohn and discussed the outstanding payment of the APS fees. He indicated that he
would have payment to me by Monday June 2, 2003 for at least the outstanding
payment from the end of 2002, and perhaps the first quarter, 2003 payment. I indicated
to Mr. Bohn that final payment of all fees must be completed prior to the June 16, 2003
City Council meeting to assure both him and the City that no license matters are left
outstanding after the June 16, 2003 meeting, which is the last regularly scheduled City
Council meeting prior to the expiration of his license (June 30).
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David M. Osberg
City Administrator
HASTINGS
MEMO
POLICE
DEPARTMENT
TO:
DATE:
SUBJECT:
Mayor Mike Werner
& Hasting City Council Memp.irs
Chief Mike McMenomy ,,-rc
& Sgt. Valerie Scharfe V5
OS/29/03
Pawn Shop Compliance
FROM:
On January 18th, 2003, the Old Mill Pawn Shop was mailed a bill from the City of Hastings
for their APS Fees that were due by them. The amount was for $613.50. These fees
covered the amount due for Oct-Dee 2002. They were then sent a statement on March 1 s\
and April 1 st, 2003, reminding them that the balance was past due. The April 1 st statement
was sent by certified mail, which was signed for on April 2nd. As of today's date they have
still not paid this balance. I also have not been notified that they have paid their Jan-March
2003 bill. .
Also, the Old Mill Pawn Shop was mailed their license renewal letter on April 1 st, with an .
amount of $1000.00 due by May 1 st. This balance was not paid until May 15th, only after I
contacted them twice.
The overall compliance with the Old Mill Pawn Shop has been fairly consistent. Their
reporting has improved and they only have a few errors in their system. They continue to
have errors in the area of reporting jewelry. This seems to be a program glitch that they
have to figure out how to get around.
I am requesting direction on the non-payment of their bill. I n the past I would charge them
criminally through the City Attorney, but due to the long, ongoing problems I believe it
would be best if the City Council consider suspending their license until payment is
received.
Please contact me or Sgt. Valerie Scharfe if you have any questions.
VII'-C-6
MEMORANDUM
TO: Honorable Mayor and City Councilmembers
FROM: Dave Osberg, City Administrator
DATE: May 29, 2003
SUBJECT: IT Director Leave Extension
Recommended City Council ActiQn
Staff is recommending that the City Council take action authorizing a retroactive
replenishment of 80 hours of compensatory time into Steph Nornes bank, and allow an
extension until July 1, 2004; upon which time the compensatory time leave balance
would be reset to the 80 hours limit.
Background
In late 2002, the City installed a new Wide Area Network and a new telephone system.
Steph Nornes was the main staff person from the City involved with the installation of
both systems. The installation of the telephone system was completed throughout the
Holiday season, at the end of the year. By the end of the year, 2002, Steph had lost
148 hours, with just over 100 hours in the last month or so, of the year. I am forwarding
this request as a recognition of the work that took place at the end of the year, as the
request was not initiated by Steph Nornes. Staff would recommend granting of the
extension.
VIII.C.7
MEMORANDUM
TO: Honorable Mayor and Citi Councllmembers
FROI'y1: Dave Osberg, City Administrator
DATE: May 29, 2003
SUBJECT: 2003 Police Officers Union Contract
Recommended Cit Counci Action
It is recommended that the City Council take action approving the 2003 Police Officers
Union Contract, based on the provisions listed below that would be changed in the
contract. Approval of the contract is contingent upon a final vote of the Union
membership.
SeQiârtz... Contract language will be included that clarifies the processes for
changing shifts under certain circumstances, and the impact of Police Officer seniority.
Overtime/Holidaz. When an employee is called in to work overtime on New Year's
Day; Independence Day Holiday; Thanksgiving or Christmas, their compensation shall
be at double time. Currently it is at 1.5 times.
Unì;orm Allowance: Uniform Allowance shall be increased from $550.00 per year, to
$570.00 per year. Sentence in the contract which reads: "Clothing and equipment
purchases shall be subject to approval by the Police Chief', shall be deleted from the
contract.
Wages:
Wages shall be adjusted by 3.25% in 2003, effective January 1.
.
Field Training Officer: Compensatory time for Field Train Officer shall be increased from
2 hours to 3 hours for each shift of FTO duties.
While the initial list included various additional items, a series of three -negotiating
sessions ha resulted in this reasonable settlement, and. as such, Staff would
recomme at the City ouncil take action approving this one year agreement.
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United States Department of the Interior
IN REPLY REFER TO:
A82 1 5 (MISS)-4
NATIONAL PARK SERVICE
Mississippi National River and Recreation Area
111 E. Kellogg Blvd.
St. Paul, Minnesota 55101-1256
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May 23, 2003 ,
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Marty McNamara
City of Hastings
1 0 lEast 4th Street
Hastings, Minnesota 55033
Dear Marty:
The National Park Service is excited about the upcoming opening of the Mississippi River Visitor
Center in the Science Museum of Minnesota. The Visitor Center - in the museum's lobby - will
offer in-depth information about this great river, and the recreational opportunities found within
the Mississippi National River and Recreation Area. Unique among National Park Service visitor
centers, this facility will also provide trip-planning services to the other 387 units of the National
Park Service.
We're þ.olding a big celebration for the weekend of August 8, 9 and 10. Many of our partners are
joining in the celebration by sponsoring events that will make this a full weekend of fun for the
public. We've itlvited the Director of the National Park Service and the Secretary of the Interior
to help mark this special occasion.
To also commemorate the grand opening of the Visitor Center, the Pioneer Press will publish a
special section o~ August 3. It will offer readers a detailed look at this wonderful facility,
spotlighting its many offerings.
We are pleased to partner with the Pioneer Press on this section. Not only will it be well-read and
saved by hundreds of thousands of adults, but it will be a tenific opportunity for the City of
Hastings to get its message out to those readers. We fully endorse this special section. If you
would like to participate please see the attached flyer that contains the details and the contact at
the Pioneer Press. '
Sincerely,
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In addition to providing in-depth infonnation about our favorite river, the
Visitor Center will provide trip-planning services to the other 387 units of
the National Park System. Some of the features of this fascinating site will
include free-standing exhibits, interactive computer programs, images of the
Mississippi's watershed and the many sites of interest along the Great River
Road. Additionally, a trip-planning computer station will help guests plan
interesting vacations, both within a day's drive of the 1\vin Cities and all along the river.
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The four-page broadsheet special section WIll profile the Visitor Center, highlighting the features the
public will find fascinating. Don't miss your opportunity to participate in this section with a congratulato-
ry ad, which will be ~ead by more than 598,000 adult Pioneer Press readers. * Call todayl
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Publishes: Sunday, Aug. 3, 2003
Ad Space Deadline: Wednesday, July 23
Corrections: Wednesday, July 30
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Cost: $57.70flnch (congratulatory ads only) Or contract ràte
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For more information, contact your Pioneer Press
Advertising Representative or Andy Martin,
(651) ~~8.53S0 (amartin@pioneerpress.com)
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PIONEER PRESS
M>A6_0US4ðè:
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Suite 101
4100 220th Street West
Farmington, MN 55024-9539
Phone: 651-480-7734
Fax: 651-463-8002
e-mail:
- danleLhuff@co.dakota.mn.us
CountyWide coordination
provided through these
cooperating agencies:
Minnesota
Extension Service,
Dakota County
.II.M. ~ll__J.It.
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Dakota County
Office of Planning
Dakota County
Environmental
Management
Department
Dakota County
Soil and Water
Conservation District
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tÞV~t! II ;i' AI rÐ
Dakota County Environmental Education Program
Protecting Dal"ora ~ounty/s Water R~sources through Education and Information
WWW. extensi on. umn. edu/county/dal.çota/environment/eeprog. html
May 21,2003 .
Marty McNamara
City of Hastings
101 4th Street East
Hastings, MN 55033
Dear Marty:
I would like to thank you for all your support on this year's
Vermillion River Streambank Restoration Project. It was a great
success, as approximately 150 students planted over 1000 plants!
Quite the accomplishment! I know that the experience was both
educational and fun for the students, and could not have been done
without your help, and the knowledge ~f your staff.
I have attached a few photos that capture the fun in action! Please
let me know if you would be interested in having any for your own
records or use. Again, thank you Marty. I look forward to
working with you on a similar project in the future!
Sincerely,
~
s~
Kristen Soderlund
Volunteer Coordinator
Dakota County Environmental Education Program
Programs and seNices are offered on a non-discriminatory basis.
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MEMO
Council Infonnation
To: Mayor & Council
From: Marty McNamara
Subject: Park Dedication Fees
Date: May 29, 2003
The NatUral Resource & Recreation Commission at their March 19th, 2003 meeting voted
unanimously to raise the park dedication fees from the current $850 to $1800 this year,
$2200 in 2004 and $2500 in 2005. This recommendation was forwarded to the Park and
Recreation Committee of the Council at their meeting that was held on Monday, May
19th. The Park & Recreation Committee of the Council accepted the proposed increases
and directed staff and the NRRC to complete the following: .
. Have the NRRC hold a public meeting with the builders and developers to gain input'
on the proposed increase in fees.
Contact the City Attorney to determine the legality on collecting Commercial and
Industrial park dedication fees.
. Ask the City Attorney where park dedication fees ëan to be spent in relationship to
where they are collec.ted.
The proposed meeting with the developers will be scheduled some time this summer
when a quorum of members will be available.
. ... .