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Home My WebLink About02-17-04 CITY OF HASTINGS COUNCIL MEETING Tuesday, February 17, 2004 I. II. III. IV. V. VI. VII. VIII. 7:00 P.M. CALL TO ORDER: ROLL CALL: DETERMINATION OF QUORUM: APPROVAL OF MINUTES: Approval of Minutes for the Regular Meeting on February 2, 2004 COUNCIL ITEMS TO BE CONSIDERED: CONSENT AGENDA: The items on the Consent Agenda are to be acted upon by the City Council in a single motion. There will be no discussion of these items unless a Councilmember or citizen so requests, in which event the items will be removed from the Consent Agenda to the appropriate department for discussion. 1. Pay Bills As Audited 2. Appoint Planning Commissioner 3. Resolution-Supporting Submittal of E-Commerce Ready Certificate 4. Resolution-Reauthorize Final Plat #2003-41: South Oaks of Hastings 2nd Addition (Greg Jablonske) 2004 Firefighters Union labor Agreement 2004 Police Supervisors Union labor Agreement Nick Clare Memorial Run-May 1, 2004 Resolution-Approve landscape Partnership Agreement with MnDOT Resolution-Approve Raffle Permit for SEAS: April 30, 2004 2004 Budget Adjustments Resolution-Final Pay Estimate #9: 2002 General Sieben Drive Reconstruction and Marketplace West Improvements: McNamara Construction ($63,348.53) Approve Vehicle Forfeiture Use-Police Department Approve Agreement-Community Marketing Consultants, Inc. for Informational Display Unit: Civic Arena Approve 2004 Summer Concert Series Approval of 2004 Utility Vehicles-Fire Department First Reading and Order Public Hearing-Chapter 3 Ordinance Amendment Resolution-Designation Mail Balloting for Ward One, Precinct One 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. 16. 17. AWARDING OF CONTRACTS & PUBLIC HEARING: 1. Public Hearing to Consider Solid Waste Collection Rate Adjustment 2. Award Contract-Police Department Building Roof Replacement REPORTS FROM CITY STAFF: A. Public Works 1. Resolution-Water and Wastewater Rate Review & Connection Fees Increase B. Planning T 1 C. Administration 1. Consideration of Residential Solid Waste Collection Rate Adjustment 2. Ultimate Frisbee Event at Todd Field COMMENTS FROM AUDIENCE: UNFINISHED BUSINESS: NEW BUSINESS: REPORTS FROM CITY COMMITTEES, OFFICERS, COUNCILMEMBERS: XIII. ADJOURNMENT: IX. X. XI. XII. Next Regular City Council Meeting on Monday, March 1, 2004 T T March 2004 Monday Tuesday March 1 7:00pm Oty Council (Council Chambers) 8 7:00pm Planning (Council Chambers) 15 7:00pm Oty Council (COUncill 7:00pm HPC (Volunteer Chambers) Room) ~ -; 22. 7:00pm Planning (Council Chambers) 29 I 7:00pm Special City Council Meeting (Volunteer Room) Carol Latham Wednesday 2: 9 1 6:00pm NRRC (Jt. Maint. Fac.) 23 30 M T 1 2 8 9 15 16 22 23' 29 30 March 2004 W T F 3 4 5 10 11 12 17 18 19 24 25 26 31 5 6 12 13 19 20 26 27 M T April 2004 W T F 5 5 1 2 3 4 7 8 9 10 11 14 15 16 17 18 21 22 23 24 25 28 29 30 s S 6 7 13 14 20 21 27 28 Thursday Friday sat/Sun 31 3 5 10 11 121 7:00pm HRA (Volunteer Room) 171 18 191 241 25 26 3 ,10/14/20034: 18 PM Hastings, Minnesota February 2, 2004 The City Council of the City of Hastings, Minnesota met in a regular meeting on Monday February 2,2004 at 7:00 p.m., in the City Hall Council Chambers at the Hastings City Hall, 101 East 4th, Street, Hastings, Minnesota. . Members Present: Mayor Mike Werner, City Councilmembers Hazlet, Hicks, Moratzka, Schultz, and Yandrasits Members Absent: Councilmembers Riveness Staff Members Present: City Administrator David Osberg; Administrative Assistant/City Clerk Melanie Mesko Lee; City Attorney Shawn Moynihan; Planning Director John Hinzman; Public Works Director Tom Montgomery; HRA Director John Grossman; Fire Chief Mark Holmes; and Asst. Fire Chief Mike Schutt Approval of Minutes Mayor Werner asked if there were any corrections or additions to the minutes of the regular meeting of January 20, 2004. Hearing none, the minutes were approved as presented. Council Items to be Considered City Administrator Osberg requested that Closed Door-2004 labor Agreements be added to the closed door discussion. Moved by Councilmember Yandrasits, seconded by Councilmember Schultz to add that iteR1 to the agenda. 6 Ayes; Nays, None. Consent Agenda Mayor Werner noted that Items #5 and #9 have been requested to be removed from the agenda. Ceuncilmember Moratzka requested that Item #7- HPC Request for Redevelopment Review, be moved to Item #3 under Administrator. Moved by Councilmember Moratzka, seconded by Councilmember Hicks, to approve the Consent Agenda as amended. 6 Ayes; Nays, None. 1. Pay Bills As Audited T 1 Minutes of the Regular Meeting of February 2, 2004 Page 2 of 3 2. 3. Reappoint NRRC Commissioners-Dennis O'Melia and Terry Sieben Authorize Bonestroo to Prepare Plans and Specifications for Dasher Boards/Refrigeration Improvements for Civic Arena Schedule Public Hearing to Consider Residential Solid Waste Collection Rate Adjustment Item was removed from agenda Resolution-Renewal of Consumption & Display Permit: Knights of Columbus, 3075 Vermillion St. HPC Request for Redevelopment Review Resolution-Final Plat #2003-69: Glendale Heights 2nd Addition (Minor Changes) Appoint Planning Commissioner 4. 5. 6. 7. 8. 9. Award Contract-Fire Department Tanker Holmes requested award of contract to Midwest Fire in the amount of $190,963. This amount is higher than original because the tanker size was increased. Moved by Councilmember Yandrasits, seconded by Councilmember Hicks, to award the contract as presented. 6 Ayes; Nays, None. Copy of resolution on file. HPC Request for Redevelopment Review Councilmember Moratzka stated that the HPC has requested that it be able to review and comment on proposed downtown changes as part of the downtown redevelopment plan. Moratzka suggested that the HPC provide its comments to the Downtown Redevelopment Committee. Moved by Councilmember Moratzka, seconded by Councilmember Yandrasits to approve the request as presented. 6 Ayes; Nays, None. Preliminary Development Agreement with Sherman Associates HRA Director Grossman outlined the main points of the agreement, including the following: . The City/HRA will work exclusively with Sherman Associates while they are investing time and money in the plans for the project; . Concepts proposed by developer are not an approved plan; . Plans are expected to be approved by October 20, 2004; . Various expectations that the developer will fulfill during this agreement; . Conditions specified by the City Council and the HRA; . An "exit strategy" as directed by the Council. Brief amendments to Sections 3 and 6 were proposed. Moved by Councilmember Moratzka, seconded by Councilmember Yandrasits to approve the preliminary development agreement as amended. Mayor Werner requested a friendly amendment to the motion regarding a minor language change with regards to public financial assistance language. Friendly amendment accepted. 6 Ayes; Nays, None. T T Minutes of the Regular Meeting of February Z, 2004 Page J of J Closed Door Session to discuss Marketplace West Assessment Appeal and 2004 Labor Agreements Moved by Councilmember Hicks, seconded by Councilmember Schultz to adjourn to a closed door session at 7: 18 p.m. 6 Ayes; Nays, None. Mayor Werner opened the closed door session at 7:18 p.m. Moved by Councilmember Hazlet, seconded by Councilmember Schultz to adjourn the closed door session at 7:59 p.m. Mayor Werner reconvened the open door session at 7:59 p.m. Resolution-Marketplace West Assessment Appeal Moved by Council member Hicks, seconded by Council member Moratzka to approve the resolution as presented. 6 Ayes; Nays, None. Copy of resolution on file. Adjournment Moved by Councilmember Hazlet, seconded by Councilmember Schultz to adjourn the meeting at 8:00 p.m. 6 Ayes; Nays, None. ATTEST Mayor City Clerk . T Date! 02/12/2004 Department Time! 10:04:01 Operator: BECKY KLINE Page; Amount -------------------- -------------------- ------------------------ ------------ 281. 80 281.80* COUNCIL AND MAYOR COUNCIL AND MAYOR COUNCIL AND MAYOR COUNCIL AND MAYOR ADMINISTRATION ADMINISTRATION ADMINISTRATION ADMINISTRATION ADMINISTRATION ADMINISTRATION ADMINISTRATION ADMINISTRATION ADMINISTRATION CITY CLERK CITY CLERK CITY CLERK CITY CLERK CITY CLERK CITY CLERK CITY CLERK FINANCE MAINTENANCE MAINTENANCE MAINTENANCE MAINTENANCE MAINTENANCE MAINTENANCE MAINTENANCE PLANNING M.I.S. M.I.S. M.I.S. POLICE POLICE CITY OF HASTINGS FM Entry - Invoice Payment - Department Report Vendor Name Description CNA INSURANCE FEB PREMIUM Total for Department EMILY'S FILTERFRESH LEAGUE/MN CITIES LEAGUE/MN CITIES RETIREMENT/ ORMAN/ DELI COFFEE SERVICE INS HICKS/ EXPERIENCE OFFICI INS SCHULZ/EXPERIENCED OFFIC Total for Department 102 AT&T LONG DISTANCE CHARGES/ J BOISE CASCADE OFFICE BUSINESS CARDS BOISE CASCADE OFFICE RETURN BOISE CASCADE OFFICE SUPPLIES LASERS HARP , INC. LASER CARTRIDGE NEOPOST LEASING RENTAL MAILPRO NEOPOST LEASING RENTAL MAILPRO MEZ37AL S & T OFFICE PRODUCT GOLD SEALS WEBSTER, LORI A. EXPENSE REIMBURSEMENT Total for Department 105 ALLINA MEDICAL CLINI ALLINA MEDICAL CLINI ALLINA MEDICAL CLINI AT&T CERNOHOUS / RANDOM SCREE SMITH/ RANDOM SCREEN TESSIER/ RANDOM SCREEN LONG DISTANCE CHARGES/ J MILEAGE/MUNICIPALS WORKS MUNICIPALS WORKSHOP SEMINAR/ ST PAUL Department 107 LATHAM, CAROL SCHROEDER, ADELINE SCHROEDER, ADELINE Total for AT&T LONG DISTANCE CHARGES/ J Total for Department 120 DRUMMOND AMERI CAN CO GRAINGER, W.W. INC.' GRAINGER, W.W. INC. GRAINGER, W.W. INC. GRAINGER, W.W. INC. SCHILLING PAPER CO. TOXALERT, INC. CARPET CLEANER IGNITION MODULE IGNITOR SUPPLIES TURBO HEATER PAPER SUPPLIES SERVICE LABOR Total for Department 140 AT&T LONG DISTANCE CHARGES/ J Total for Department 150 AT&T LONG DISTANCE CHARGES/ J COMPUTER INTEGRATION MAINTENANCE CONTRACTS/ C INSIGHT PUBLIC SECTO LASERFICHE PC Total for Department 160 AT&T LONG DISTANCE CHARGES! J BIRCHEN ENTERPRISES VEHICLE MAINT 85.07 180.00 175.00 175.00 615.07* 1. 54 21.28 -12.25 309.82 92.66 233.58 233.58 9.90 345.73 1,235.84* 20.00 50.00 20.00 .76 27.75 30.00 28.12 176.63* 172.79 110.66 102.37 121. 57 30.00 254.93 367.12 1,159.44* 2.81 3,184.35 670.94 3,858.10* 42.44 1,001. 62 VI-1 1 2.41 2.41* 1.21 1.21* y ~ .. Datc¡ QZ(lZ(ZOOi Department Time: lO:O4:GZ Operator: BECKY KLINE page; 2 Description CITY OF HASTINGS FM Entry - Invoice Payment - Department Report BIRCHEN ENTERPRISES VEHICLE REPAIRS BOISE CASCADE OFFICE OFFICE SUPPLIES CDW GOVERNMENT IMe LAP TOP COMPUTERS DAKOTA COUNTY CHIEFS MEMBERSHIP/ MCMENOMY & K JOHNSON, DOROTHY CLOTHING ALLOWANCE ARCH WIRELESS PAGER LEASE PETERSEN, ROXANN CLOTHING ALLOWANCE RGNONTI, JAMES UNI FORM ALLOWANCE SCHARFE, VALERI~ LODGING/ DART CONFERENCE STREICHER'S AMMUNITION STREICHER'S MUNSON/ UNLOCK EQUIP STREICHER'S S SCHARFE/ UNLOCK EQUIP UNIFORMS UNLIMITED GALLAND/ UNIFORM ITEMS UNIFORMSUNLIMITED JACKET/ RESERVE UNIT Total for Department 201 BUILDING AND INSPECT AT&T LONG DISTANCE CHARGES/ J BUILDING AND INSPECT BLACK BEAR SYSTEMS, PTWIN32 VERSION 2 BUILDING AND INSPECT CITY OF HASTINGS REPLENISH PETTY CASH/MTG BUILDING AND INSPECT CITY OF HASTINGS REPLENISH PETTY CASH/PAR BUILDING AND INSPECT MAHCO JONES-KATASONOVA MEMBERS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLI C WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLI C WORKS Vendor Name Total for Department 230 AT&T G & K SERVICES M/A ASSOC-DIAMOND MIKISKA, BRAD MOTOR PARTS SERVICE MOTOR PARTS SERVICE MOTOR PARTS SERVICE MOTOR PARTS SERVICE MOTOR PARTS SERVICE MOTOR PARTS SERVICE MOTOR PARTS SERVICE NIEBUR IMPLEMENT CO NIEBUR IMPLEMENT CO NIEBUR IMPLEMENT CO Total for LONG DISTANCE CHARGES/ J TOWELS/ MAT RENTAL GL CAN LINERS CONFERENCE EXPENSES BATTERIES EXHAUST PART/ MUFLER FILTERS FLUID JEEP FILTERS OIL / FILTER PLUGS/ CAP / ROTOR PLUGS / CHAIN REPAIRS SUPPLIES Department 300 PARKS AND RECREATION FIRST NAT'L BANK MARCH LOAN 0320243279 Total for Department 401 MISCELLANEOUS LEAGUE/MN CITIES INS WORKERS COMP Total for Department 600 Total for Fund 101 PARKS AND RECREATION BERRY COFFEE PARKS AND RECREATION CUSHMAN MOTORS PARKS AND RECREATION LEEF BROTHERS, INC. COFFEE TIRE/RIM TOWELS -------------------- -------------------- ------------------------ ------------ Amount POLICE POLICE POLICE POLICE POLICE POLICE POLICE POLICE POLICE POLICE POLICE POLICE POLICE POLICE 5.31 - 91. 94 29,550.00 50.00 21.99 389.79 87.52 179.84 140.93 2, 115.32 59.43 19.12 353.89 389.85 34,315.11* 2.84 375.00 32.00 19.75 30.00 459.59* 7.22 130.46 93.02 161. 27 151.62 128.59 47.39 13.71 18.33 19.91 48.04 46.43 31. 50 44.53 942.02* 1,527.35 1,527.35* 26,444.00 26,444.00* 71,018.57* 36.00 61.17 28.22 or Date: 02/12/2004 Time: 10:04:02 Operator: BECKY KLINE CITY OF HASTINGS FM Entry - Invoice Payment - Department Report Department Vendor Name Description -------------------- -------------------- ------------------------ ------------ Amount PARKS AND RECREATION MCNAMARA, MARTY GRAND EX MEETING/ DONUTS PARKS AND RECREATION MOTOR PARTS SERVICE DEGREASER/ FLASHER PARKS AND RECREATION MOTOR PARTS SERVICE FILTERS PARKS AND RECREATION MOTOR PARTS SERVICE LUBRICATOR/ FILTER PARKS AND RECREATION MOTOR PARTS SERVICE WRENCH / OIL PARKS AND RECREATION MTI DISTRIBUTING COM ACTUATOR PARKS AND RECREATION NIEBUR OIL CO INC BULK OIL PARKS AND RECREATION PRO CONTROL LLC SERVICE MAKE-UP AIR UNIT Total for Department 401 Total for Fund 200 CAB LE CABLE HASTINGS ACCESS CORP EDITING COMPUTER & EQUIP HASTINGS ACCES& CORP REIMBURSE ACCESS EQUIP Total for Department 420 Total for Fund 205 CABLE HASTINGS ACCESS CORP ACCESS SUPPORT Total for Department 420 Total for Fund 206 HERITAGE PRESERVATIO AT&T LONG DISTANCE CHARGES/ J Total for Department 170 Total for Fund 210 FIRE FIRE FIRE FIRE FIRE FIRE FIRE FIRE FIRE FIRE FIRE FIRE FIRE FIRE FIRE FIRE FIRE FIRE AMERIPRIDE LINEN & A LINENS AT&T LONG DISTANCE CHARGES/ J BIRCHEN ENTERPRISES FLOOR DRY BIRCHEN ENTERPRISES TIRE REPAIR CARLSON AUTO TRUCK I BRAKE REPAIR 1498 CENTURY COLLEGE PEDS ALS PROVIDER COURSE CHESLEY TRUCK & TRAI HARDWARE CLAREY'S SAFETY EQUI FlRE/ RESCUE CRASH KIT CLAREY'S SAFETY EQUI FLAMEFIGHTERS CLAREY I S SAFETY EQUI SCOTT LEAKATOR KIT DRUMMOND AMERICAN CO SUPPLIES FIRE INSTRUCTORS ASS SCHUTT/ MEMBERSHIP GREEN, THOMAS D GLOVES GELHAR JAMES STATION SUPPLIES REIMBUR HOESCHEN, JAMES B. REBUILD COVERS HOESCHEN, JAMES B. SCHUTT/ BOOTS METRO FIRE, INC. INV 16348 SHIPPING MIDTOWN FOOD CENTER COFEE MIDTOWN FOOD CENTER STATION SUPPLIES MN FIRE SERVICE CERT FF II TESTING/ SCHULTE MOTOR PARTS SERVICE OIL FILTER MOTOR PARTS SERVICE SWITCH/ SHIPPING FIRE FIRE FIRE FIRE r. 4 Page; 3 15.00 32.77 5.66 105.13 68.26 258.84 347.43 323.50 1,281.98* 1,281.98* 3.526.84 3,134.80 6,661.64* 6,661.64* 30,000.00 30,QOO.00* 304000.00* 4.98 4.98* 4.98* 26.63 7.06 9.59 9.00 632.49 4,000.00 15.72 1,597.50 1,797.55 1.075.15 362.20 10.00 1,122.00 60.88 20.00 188.00 173.60 42.54 10.61 50.00 10.40 34.66 ... Date: 02/12/2004 Time: 10:04:02 operator: BECKY KLINE CITY OF HASTINGS FM Entry - Invoice Payment - Department Report Department Vendor Name Description -------------------- -------------------- ------------------------ ------------ Amount FIRE FIRE NEXTEL COMMUNICATION CELL PHONE CHARGES VERIZON WIRELESS, BE CELL PHONE CHARGES Total for Department 210 AMBULANCE AMBULANCE AMBULANCE AMBULANCE AMBULANCE AMBU INC HEAD BAGS / SEALING RING BLUE CROSS & BLUE SH OVERPAY CALL 20031741/ D BLUE CROSS & BLUE SH OVERPAY CALL 20031790/ A PRAXAIR DISTRIBUTION OXYGEN REGINA MEDICAL CENTE AMBULANCE SUPPLIES Total for Department 220 Total for Fund 213 PARKS AND RECREATION WILLIAMS SCOTSMAN IN REPAIR BROKEN WINDOW PARKS AND RECREATION WILLIAMS SCOTSMAN IN WARMING HOUSE RENT/ WALL Total for Department 401 Total for Fund 401 HOUSING AND REDEVELO AT&T LONG DISTANCE CHARGES/ J HOUSING AND REDEVELO EMILY'S REDEVELOPMENT MEETING/ C HOUSING AND REDEVELO HOISINGTON KOEGLER G REDEVELOPMENT OPEN HOUSE HOUSING AND REDEVELO TROPHIES PLUS NAME BADGES Total for Department 500 Total for Fund 404 PUBLIC WORKS MCNAMARA CONTRACTING GS DR 02 - 03 Total for Department 300 Total for Fund 492 DEBT U.S. BANK TRUST NATI PAYING AGNT/ACCEPTANCE F Total for Department 700 Total for Fund 519 PUBLIC WORKS PUBLIC WORKS AT&T LONG DISTANCE CHARGES/ J CITY OF HASTINGS REPLENISH PETTY CASH/MTR CRYSTEEL TRUCK EQUIP PLOW/ INSTALL CRYSTEEL TRUCK EQUIP TOOL BOX HEUSSER, JAMES CONFERENCE/ PHOENIX JUDGE NATALIE AD / PW DODGE PICK-UP SBC PAGING PAGER SERVICES TWIN CITY WATER CLIN BACTERIA ANALYSIS Total for Department 300 PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS Total for Fund 600 PUBLIC WORKS MACQUEEN EQUIPMENT, VACTOR CLINIC / PEINE & If " Page; 4 75.58 127.88 11,459.04* 222.48 72 .09 591. 38 226.90 103.94 1,216.79* 12,675.83* 111.83 127.80 239.63* 239.63* 19.06 13 .95 1,090.25 25.56 1,148.82* 1,148.82* 63,348.53 63,348.53* 63,348.53* 704.17 704.17* 704.17* 3.01 5.00 4,397.92 534.63 868.20 25.00 14.45 160.00 6,008.21* 6,008.21* 150.00 T Date: 02/12/2004 Time: 10: 04 : 02 Operator: BECKY KLINE CITY OF HASTINGS FM Entry - Invoice Payment - Department Report Department Vendor Name Description -------------------- -------------------- ------------------------ ------------ 150.00* Total for Department 300 Total for Fund 601 CITY CLERK CITY CLERK CITY CLERK CITY CLERK CITY CLERK BOYER FORD TRUCKS T-4 REPAIR BOYER FORD TRUCKS T-4 REPAIR / SUPPLIES MN BODY & EQUIPMENT T-3 REPAIR MOTOR PARTS SERVICE OIL/TRANS FILTER/ T-2 MOTOR PARTS SERVICE RED MARKER/ T-1 Total for Department 107 Total for Fund 610 PARKS AND RECREATION AT&T PARKS AND RECREATION FAIR OFFICE WORLD PARKS AND RECREATION MOSENG, PATRICK DAVI PARKS AND RECREATION R & R SPECIALITIES, PARKS AND RECREATION SYSCO, MINNESOTA PARKS AND RECREATION ZEE MEDICAL SERVICES LONG DISTANCE CHARGES/.J TICKET ROLLS DOOR LOCK REPAIR BLADE SHARPS CONCESSION SUPPLIES FIRST AID SUPPLIES Total for Department 401 Total for Fund 615 PUBLIC WORKS GLENWOOD INGLEWOOD C WATER COOLER RENTAL PUBLIC WORKS MOTOR PARTS SERVI CE FILTER/ ASSEMBLY PUBLIC WORKS MOTOR PARTS SERVICE TANK EATER PUBLIC WORKS MOTOR PARTS SERVICE TERMINALS PUBLIC WORKS SHERWIN-WILLIAMS BRUSHES / PAINT Total for Department 300 Total for Fund 620 Grand Total Page: Amount 150.00* 104.05 52.50 137.91 27.47 7.79 329.72* 329.72* 1.36 7.50 24.50 70.50 329.55 62.25 495.66* 495.66* 7.46 28.56 53.20 2.21 148. .36 239.79* 239.79* 194,307.53* 5 T T February 17, 2004 ~drasits Mayor Werner CITY OF HAST. NGS 101 4TIi Street East Hastings, MN 55033-1955 651/437-4127 Memo To: City Council From: Becky Kline Finance Department Date: 0211 012004 The attached Department Report itemizes vouchers that were paid on February 1O, 2004. Thank you. . . ,-. . T T Date: 02(10(2004 Department Time: 09: 03: 06 opera~or: BECKY KLINE Page: 1 CITY OF HASTINGS FM Entry - Invoice Payment - Department Report Vendor Name Description -------------------- -------------------- ------------------------ ------------ Amount COUNCIL AND MAYOR ADMINISTRATION ADMINISTRATION ADMINISTRATION CITY CLERK CITY CLERK CITY CLERK CITY CLERK CITY CLERK CITY CLERK CITY CLERK CITY CLERK CITY CLERK CITY CLERK CITY CLERK 4.':)'~' r"\l::;~~~~. E FINANCE FINANCE FINANCE FINANCE MAINTENANCE MAINTENANCE MAINTENANCE MAINTENANCE MAINTENANCE MAINTENANCE MAINTENANCE MAINTENANCE MAINTENANCE PLANNING PLANNING PLANNING PLANNING PLANNING M.I.S. M.I.S. ,..<"~;~":} l::'<,'.:;~i'\' \~~ MINNESOTA MUTUAL FEB PREMIUMS Total for Department 000 MINNESOTA MUTUAL FEB PREMIUMS Total for Department 102 FORTIS BENEFITS INS MINNESOTA MUTUAL NEOPOST LEASING FEB LTD PREMIUM FEB PREMIUMS MAILING LABELS Total for Department 105 FORTIS BENEFITS INS FEB LTD PREMIUM HASTINGS STAR GAZETT AD FOR BIDS FIRE APARATU HASTINGS STAR GAZETT HOME OCCUPATION CODE AME HASTINGS STAR GAZETT LEGAL UTILITY EASEMENT R HASTINGS STAR GAZETT ORD #507 ANNEXATION ORDI HASTINGS STAR GAZETT ORD #508 REZONE EASTENDE HASTINGS STAR GAZETT PLANNING COMMISSIONER VA LABORATORY CORPORATI RANDOM DRUG SCREENING METRO AREA MNGR ASSN OCTOBER MAMA LUNCHEON MINNESOTA MUTUAL FEB PREMIUMS U.S. POSTMASTER WINTER RIVERTOWN NEWSLET Total for Department 107 ASSN FOR FINANCE PRO STARK/ MEMBERSHIP DUES FORTIS BENEFITS INS FEB LTD PREMIUM HASTINGS AREA CHAMBE DEC LODGING TAX KERN, DeWENTER, VIER INTERIM BILLING MINNESOTA MUTUAL FEB PREMIUMS Total for Department 120 FORTIS BENEFITS INS FEB LTD PREMIUM MINNEGASCO,ACCT'S PA MONTHLY GAS MINNESOTA MUTUAL FEB PREMIUMS REIS,INC COAT HOOKS REIS,INC FAN BELT REIS,INC KNIFE REIS,INC POWER STRIPS/NIPPLES/BUS REIS,INC REPAIR KIT/CLR REIS,INC TAPES Total for Department 140 . . AMERICAN PLANNINcr AS APA / AICP DUES; HINZMAN AMERICAN PLANNING AS APA DUES/ JENSON DAKOTA COUNTY PROPER TORRENS RECORDING FEE SE FORTIS BENEFITS INS FEB LTD PREMIUM MINNESOTA MUTUAL FEB PREMIUMS Total for Department 150 FORTIS BENEFITS INS MINNESOTA MUTUAL FEB LTD PREMIUM FEB PREMIUMS 1,212.26 1,212.26* 54.68 54.68* 67.56 20.24 39.50 127.30* 16.66 46.65 16.80 25.20 67.20 25.20 31.10 110.25 1'8.00 5.35 1,135.10 1,497.51* 295.00 94.61 3,685.72 3,000.00 32.40 7,107.73* 15.77 4,284.68 8.10 6.37 4.68 5.30 26.78 20.57 4.66 4,376.91* 309.00 190.00 20.00 43.19 15.80 577 . 99* 26.75 8.10 T Date: 02/10/2004 Department Time: 09:03:06 Operator: Page: 2 BECKY KLINE CITY OF HASTINGS FM Entry - Invoice Payment - Department Report Vendor Name Description Amount -------------------- -------------------- ------------------------ ------------ 34.85* POLICE POLICE POLICE POLICE POLICE POLICE POLICE POLICE POLICE POLICE POLICE POLICE POLICE BUILDING AND BUILDING AND BUILDING AND BUILDING AND ('\'~:\'?;~", ,',c,,;',,:",:",."::',' ,'," ,....'.', Sh:.~ COMMITTEE PUBLIC WORKS PUBLI C WORKS PUBLIC WORKS PUBLIC WORKS POOLI C WORKS PUBLIC WORKS PUBLIC WORKS Total for Department 160 AT & T WIRELESS MDT LEASE CAPITOL COMMUNlCATIO MDT EQUIP REPAIR FORTIS BENEFITS INS FEB LTD PREMIUM HASTINGS STAR GAZETT SUBSCRIPTION JACK'S UNIFORM EQUI SERVICE PINS MN DEPT PUBLIC SAFET HOMELAND SECURITY CONF/ MID-AMERICAN SPECIAL CRIME PREVENTION ITEMS MINNESOTA MUTUAL FEB PREMIUMS MN DEPT OF ADMINISTR STATE LINK NORTHLAND BUSINESS S DIGITAL RECORDER CHIP RDJ SPECIALTIES, INC CRIME PREVENTION ITEMS SLIDE LOCK TOOL COMP MUNSON/ UNLOCK EQUIPMENT . SLIDE LOCK TOOL COMP SCHARFE/ UNLOCK EQUIP Total for Department 201 INSPECT FORTIS BENEFITS INS FEB LTD PREMIUM INSPECT MCES JANUARY SAC CHARGES INSPECT MINNESOTA MUTUAL FEB PREMIUMS INSPECT NEXTEL COMMUNICATION CELL PHONE SERVICE Total for Department 230 CLEMENT COMMUNI CAT I 0 SAFETY POSTERS/NEWSLETTE Total for Department 240 BAHLS SERVICE BAHLS SERVICE BAHLS SERVICE FORTIS BENEFITS INS GORDY'S GLASS BEARINGS HOSE / FITTINGS TIRE REPAIR/ PATCH FEB LTD PREMIUM WINDSHIELD MINNEGASCO,ACCT'S PA MONTHLY GAS MINNESOTA MUTUAL FEB PREMIUMS Total for Department 300 PARKS AND RECREATION FORTIS BENEFITS INS FEB LTD PREMIUM PARKS AND RECREATION MImTESOTA MUTUAL FEB PREMIUMS Total for Department 401 MISCELLANEOUS LEAGUE MN CITIES INS DEDUCTIBLE SEWER BACKUP Total for Department 600 Total for Fund 101 PARKS AND RECREATION DOEItER' S GENUINE PAR BEARING PARKS AND RECREATION FORTIS BENEFITS INS FEB LTD PREMIUM PARKS AND RECREATION MINNEGASCO, ACCT 'S PA MONTHLY GAS PARKS AND RECREATION MINlIESOTA MUTUAL FEB PREMIUMS Total for Department 401 (\,~:,.:',"~~' . $1:,):; 355.00 11.18 570.89 43.00 17.90 160.00 259.38 226.80 37.00 37.28 362.54 53.75 28.75 2,163.47* 96.10 13,365.00 40.50 175:69 13,677.29* 584.95 584.95* 26.72 40.82. 19.23 279.68 263.76 1,214.26 125.39 1,969.86* 8.32 4.05 12.37* 1,000.00 1,000.00* 34,397.17* 12.34 113.75 3,818.13 44.55 3,988.77* T Date: 02/10/2004 Time: 09:03:07 Operator: BECKY KLINE éC:> ("",;,\,,:,j .'::\~~;:/ CITY OF HASTINGS FM Entry - Invoice Payment - Department Report Department Vendor Name Description -------------------- -------------------- ------------------------ ------------ Amount Total for Fund 200 PARKS AND RECREATION FORTIS BENEFITS INS FEB LTD PREMIUM PARKS AND RECREATION MINNEGASCO,ACCT'S PA MONTHLY GAS PARKS AND RECREATION MINNESOTA MUTUAL FEB PREMIUMS Total for Department 401 Total for Fund 201 HERITAGE PRESERVATIO FORTIS BENEFITS INS FEB LTD PREMIUM Total for Department 170 Total for Fund 210 FIRE FIRE FIRE FORTIS BENEFITS INS FEB LTD PREMIUM MINNEGASCO,ACCT'S PA MONTHLY GAS MINNESOTA MUTUAL FEB PREMIUMS Total for Department 210 Total for Fund 213 HOUSING AND REDEVELO MN POLLUTION CONTROL MPCA FEES 222 RAMSEY .<;~~ Total for Department 500 (~¡~ Total for Fund 402 HOUSING AND REDEVELO FORTIS BENEFITS INS FEB LTD PREMIUM HOUSING AND REDEVELO MINNESOTA MUTUAL FEB PREMIUMS Total for Department 500 Total for Fund 404 ECONOMIC DEVELOPMENT FORTIS BENEFITS INS FEB LTD PREMIUM ECONOMIC DEVELOPMENT MINNESOTA MUTUAL FEB PREMIUMS Total for Department 180 Total for Fund 407 PUBLI C WORKS BRIGGS & MORGAN PROF SERVICES/GO IMPROVE Total for Department 300 Total for Fund 493 PUBLI C WORKS PUBLI C WORKS PUBLIC WORKS PUBLI C WORKS PUBLIC WORKS PUBLIC WORKS BAHLS SERVICE REPAIRS BERRY COFFEE COFFEE CONNELLY INDUSTRIAL REPAIR LABOR FORTIS BENEFITS INS FEB LTD PREMIUM MINNEGASCO,ACCT'S PA MONTHLY GAS MINNESOTA MUTUAL FEB PREMIUMS Total for Department 300 ,(;:':'). t.'.:;;'\~'¿)."'.'.""1 ~~'~~ Page: 3 3,988.77* 26.97 196.18 11.18 234.33* 234.33* 2.65 2.65* 2.65* 157.26 3,084.14 105.30 3,346.70* 3,346.70* 180.00 180.00* 180.00* 24.23 8.91 33.14* 33.14* 5.25 1.22 6.47* 6.47* 3,527.75 3,527.75* 3,527.75* 36.26 36.00 421.50 130.96 1,974.16 45.04 2,643.92* w nate: ð'2J1ðhoo4 ðperat:or: M~~t{'l nnm Time: M:ð~:O7 CITY OF HASTINGS FM Entry - Invoice Payment - Department Report Department Vendor Name Description -------------------- -------------------- ------------------------ ------------ Amount Total for Fund 600 PUBLIC WORKS FORTIS BENEFITS INS FEB LTD PREMIUM PUBLIC WORKS FRANDRUP MASONRY INC DIG OUT/POUR SIDEWALK 10 PUBLIC WORKS LORLAND SEWER & WATE 109 E 6TH ST PUBLIC WORKS MCES ADJUSTED WASTEWATER SERV PUBLIC WORKS MINNESOTA MUTUAL FEB PREMIUMS Total for Department 300 Total for Fund 601 CITY CLERK CITY CLERK CHOICEPOINT SERVICES 4TH QTR TRAC DRUG TESTIN FORTIS BENEFITS INS FEB LTD PREMIUM CITY CLERK CITY CLERK MINNESOTA MUTUAL FEB PREMIUMS NEXTEL COMMUNICATION TRAC CELL PHONE Total for Department 107 Total for Fund 610 PARKS AND RECREATION DIPPIN DOTS, INC. ICE CREAM PARKS AND RECREATION DOERER'S GENUINE PAR CREEPER / OIL PARKS AND RECREATION FARNER BOCKEN COMPAN CONCESSION SUPPLIES o'~~ :ili~:: :=~~~: :~:~~:T B~:C:~~~~N:T :~: ~:p~~::IUM PARKS AND RECREATION MINNEqASCO,ACCT'S PA MONTHLY GAS PARKS AND RECREATION MINNESOTA MUTUAL FEB PREMIUMS PARKS AND RECREATION R & R SPECIALITIES, BLADE SHARPS PARKS AND RECREATION SYSCO, MINNESOTA CONCESSION SUPPLIES Total for Department 401 Total for Fund 615 PUBLIC WORKS PUBLIC WORKS FORTIS BENEFITS INS FEB LTD PREMIUM MINNESOTA MUTUAL FEB PREMIUMS Total for Department 300 DEBT U.S. BANK TRUST NATI REGISTRATION FEES Total for Department 700 Total for Fund 620 Grand Total ".<",.:C\ l".'""¡,,,.q' \'C.@ Page: 4 2,643.92* 53.79 400.00 2,955.00 3,962.67 24.36 7,395.82* 7,395.82* 56.00 43.42 23.00 50.05 172.47* 172.47* 546.00 82.34 380.64 60.95 541.50 6,693.64 21.22 70.50 657.81 9,054.60* 9,054.60* 16.80 14.18 30.98* 373.75 373.75* 404.73* 65,388.52* .. VI-2 Memo To: Mayor Werner and City Council From: John Hinzman, Planning Director Date: February 17, 2004 Subject: Appoint Planning Commissioner - Tim Mcinnis REQUEST The City Council is asked to approve the appointment of Tim Mcinnis to the Planning Commission. Tim would serve a two year term expiring on December 31, 2005. Members may serve up to three consecutive two year terms. Three candidates were interviewed for the position. ATTACHMENT . Planning Commission Applications .. 1 ,~ Ii . !.' /j ¡ 1-.:' ,/,,~"'I ; ')-'/""'; , ' '..' I; (¡ l, "~ '(,¡U",t ¡"X"'!(j' "~, .' \ \ /../ ' , " ~ '-", J ¡ .. , ~~' -J ~/ City of Hastings Commission Application Thank you for your interest in serving on a City of Hastings appointed official. To help us have a better understanding of your interests and background, we ask candidates for some general information. Please complete the requireg information section in full and feel free to complete the desired information section; please sign the application. Please type or print clearly. ß!guired Information Commission Applying For: 1. ,', ¿,,': '" .. .i,ì' ' ,~/ "'" " , '.""""","~;¡'!,J."\j",J "'/!'\d/ì,ld,""'"."r,,,\; ,"-,"Ii"I"l~:,l,"" \,;;..I'¡'\J".J,/'.....)~,,~"'Y Name: ,'j ~ (i"il ~"j\~\,::; ,,:\,1 ".,"\:)' ,,~::"", .. "',- ': '{t', "~,./ Address: j -J" \ ') ,I.,:; , ; ,'}\ t '¡"~ '.:-5l 1~¡i\J ,;- ,/}'_v ,_'I , I !,-4\) Phone Number: f ,-. .. ! i.l'~ '~')' ,-;~/;C{... >-ñr'l f 'l ...1; \ -ft l I -' ¡ (Day) (ì)D"~ ) "- .....'~ ,"" ~r))~ ~.~r.l i ;15 . (Evening) How long have you lived in ,Hastings? .- ..' ~ .. ,;/ ~"'- years Please provide a short paragraph summarizing why you are seeking ,an appointment to a City of Hastings commission. ')¡ I j,)r ".r;'.7'1 "",,- ..;.p ..,'" ..'" \\'-"'1" ,,-.... ":>,...... ."":~;i."'-" "!,,,J' ,/:"-';., /- ,:;'Y'.""l<~(,yi~;..;;;";,~ "'ì"¡r,,-',', """,,i.;l.,i;( ",' ,',r;¡,- ';,I:',"'-'~; ,¡ 1.' "',p"" ì iJi'," 1 .'k;~'" " ,'~, J~l-¡ '."', ,,~' ,'~ """,,."~""-'-- ,.,- ;i,r ,."""":".,,,.., - ,,~- ,'.'- I't:¡';'-'I"""".'M'~./ " --.¡.,,¡,\,;&,.,,~ "",-"",-'- "¡¡~"jj' ,.' "~'" '~"tY," c;t' j If;, 1l~í:'7'" 'it"'¡~.I~;'r,C;TiAl )f'__i '\.;[..¡~~~ ./ :\j ¡:::~ï.';,r i :'1.Ll ry ¡,:. ;'?'j i Ñ\9r;.":t;;;f".,;¡;'I.-t..Þu ;nrZ} r¡,A¡;;~í"., i ;\( ;,~!,:L';i)jf:(¿"~ /~'i~i~""r"L. ¡4rtþ;'í'JtiÓ~'S '\"\J i":;L'~,At i)¡¡;;1'fftrJ!. ~)¿Jd'Ct~;2! t¡ ij(:. _"".;',!'"," '/ '" '" ;.1" .:';","""';".',~,;?~,7 Y'~ì!.>".""';'--'I¡~7"',.," '/:"""""";""./r"./), ,~1"':"',..j""",~".!",,:,,,,1 ':>'~ ':-'-'il!","11:'~'fri~':'¡;',~",~ii'~£ /,d~ ~.Y!Ç';"'>";'1,,.~<.;j"~i ~ ,-,"iK<$i.",~;,,::. , " "..r;;>C;;/ -""..,,::;;,,"'1. )': "1<..," /" :~/ ""1"-';17 I' :r. ' ']"", ~"" ", ~ '.- ",./, ",f, "~'k"" 'y>r. ."}d.""'""¡",,,,,,'J""f? .... 'n ,..,,'" l~;!d;...iA..t)¥'1 ~(I,1.w' ",~;;v..t",I'l.,..i:.,.,'!.-'-jirí:l-:' /;';.Ú~;';;¡d _,::.,;..11'-,'- /'n/h,,~'t.. ;;;~Nitf...¡;':;...!.,;;:'"" i!U":<~'1"",..C:.;...i.,.. .....:¡;""'" Desired Infó~ation /rr~~:,¿',~I'~~!Ì¡;5;%~'""'-- :;::C;,;:j-;~;~/' ,,~VI::i~f:r/,;,r ,..':.r:s ß?-l,;,,~J I ' . Employer: Occupation: ;,\ ,,- ~, f' ,- f' ':¡'::/' ~ '..,",L" r,;", {j:., i~ .:-:,c ÚF:;¡~:';:'"'~.:) ,:"l " "', ,'.' '\ }: ",tl,'" "'Y;~ :,,*/,\. I >':f,"~ ¡ ¡ "l""'.;.n,,'~",\,'I,..,,'!. . ~ ,. "\ '" ' -.-..¡ ~' " - ('". .,' , '" ,.f"~,;"",¡.":~J,,,,.:";:'j. ~,..,-'J." "., : . j),'\;J,," -\, - . .".'" I '- \oc;, .... .~, "'-.., ..:.- ~ ,... Continued on next page .. 1 City of Hastings Commission Application Fonn ' Page 2 of 2 Prior Experience as public employee, elected, or appointed official: .. r., r 'Î ".:..',', . ,,:_>,.- ";;',~>.. 7_:?"'"..".:,.~,'.' -, , '",- '. ','.",'" /"'_!__.;~;" -;:",;""1'~-":- ~.- -,~ =y , '. ",,', ", '\'~'. yr;:.,:?,/¡ II ",: ,1 ';l/é~ di '):'1' '~', 1/':,';/'1:;";""¡/ , ,~'" f}l,í:AlÍ/)~;~:.Vf,/1L,/1Î,';L.,,? .iJ"<'~\¡>:/";"/"'\I;,1:;.-,.i:1;¿)," I \<->'¡~",/..~.t,; !\,;;;"" ,~I "", ,/""""'. ,~!",... ,-' ,-d'" 1"".-, "'~"':"'~'-"v..I ',' --'./ /-" ,'),J" ¡' ",.-," ',¡./; . ";~"ì~".J,'-- ,¡<~.....j"",,-- ,,~\\"""~i',.i'!>~'" .';,' {.'/'"r- ~.~'tf<¡..iJV\ - ", .',,' ....?' .. 1,'}/,~a':JJ" :_,-")Û ,J,/",';?"'(]..;Z- ";7v1. \..\ .1D;)¡.~,,--.5'\;1~VlrJ;:~;r~~(\ /' ,', ¡ Y', ,-~""" ,,'I, ,¡ . ,';'11.."" ,)I'J""'&:-\"""'" "-....'~ ";>~-' \: " ' '....' ;"""itl/.../t "/;;"}1"'; - '-' '~f'¿, '- '....< ' t ... I t ;::rc..ý.r.t/~ ,.~,!-~,'jr;5 r:"';J']fJIJ,;ijv'- :;;'" Ilt-ê ¡i---ri""",;,,) ¡!';i47\t Hfi~r;t., I" ' '>Çj:zr:Jr/'-1 i'~.,.: , ':"-") ",."-,,, ;\ ",' /' ("""'- ~-~':".,; ¡" "\,¡~}ÿI:~'¡ , :~' ,..::;"....~].~ "",'J.#' I '-'J~/L"""'i4!~:}ìt.i ':-.r:.,.~L- '~..' ":4.~'" """""'J.' \ i '-l l'~¡Î;-::;' ) Briefly describe your background, experience, and any other infÓrmation 'not previously given which you believe should be considered regarding the appointment you are seeking. If needed, please add a separate page. .¡')¡ iiiL'¡1t,'\;, 'in ;\r\j «1f'i\..-lJ-:>,"!,'(.'" i,I,¡,;~i,yLit,;ti'-' "t) , ~J " '.":',i¡..!"r~"" ""' .. v' .J"'~ . '.r I~"" j ¿ -+í,h,.i i','l iI-} If:! ,ll;¡"~ I... c' .. Ie.....' \V~~..;J;iI'~.l -' ,'L '\ II ,it, ' .", J~¡:>(}1) .. y '., '~ 1fj'Þf'!v "A-¿1h\4y:tiN)!,~J,~1 'I' ,fW }.,l.})'~ ;"<1, It ",<, f!;. , :;fi .,...'¡, dwl./ J J.'¡ '~.) ~-'-" rL¡)¡) 1~"'ì , Lii-¡'.'I'-~-t.,)¡' , \.1 .' 61 "" ' \,.¡ - y ~:J ~~~~~",t;'ií ,I',I;""'JI,/~i) 'r?.."'i!t"ij' ,f' ! \,l,i)t: "',',"'1~~;J j-'" ,'?;, J\ ,', - -'-;', ',- " ',' ' i, } i~" q ~,- ¡ '.:; "-, '.1 ;"--".](,,0"- ,"j}\,¡';'- ,W/ft...:!') rt<3A'"",;1!.,;,J;¡i ì,;~/}'n1 itili",jll r:~a- """1"',1'-' ,-.. .'~ V -'/' "~.t..- ~ p - ¡ ,\ vr . ~ v (c/\(£ ,,~ :~~~M'r;iIZj\..~¿? ~ j~1/ f) yh..So Ci j1-( ;~)~VCIL1\.tZ}4/3'&L, Ordinance 2.81: City of Hastings Code of Ethics # ~hV5- t~Ht;~S. "Subd. 3 Responsibilities of Public Office. Public Officials are agents of public purpose and hold office for the benefit of the public. They are bound to uphold the Constitution of the United States, the Constititution of Minnesota, and to impartially carry out the laws of the nation, state, and the City of Hastings and thus foster respect for all government" \ . "","~/'t"Ji'..j,.",'b"/ ,r,~, Yé'...' \ -r" ,;1,,1'1::"'- ""'¡'" ':'3" ,i1,. ..~\\ 'i.. " ¡~¡ ;¡(q';;.;rt .,i..-Ù ,.,',.. i./' '. \f. ,~(-,' {.j Of' (/ ' ." '" A'" 1 'i(/ '1/ -" ,.. ,/ ,A'-"'i'~".'.~""'.f,I';'."?'ë\c.".".'. '!"\ tJ.'iÌ~..,.I.r'...'¡.;J"{"""1'" ...'.1><.\,,' ff' '.1. ,. .'V' ,.;~.."¡""'\"'j("' , ~",..,-,). (;1' .;., ' ". "".. ~ '""." .~ .,,-, r' ,,' ,:~ !L¡?7¡~{f:' d..,:,J ~,.w.41é,1~ .~'t ~ \, ,:,¡ "" "',) '.;."""- .. /.(¡-7 ,-jI,-,!Pr'1[..."",.", ,......:;/ ,.... ,./"",""""',J" j"")",¿~,;,."-,,,- l' A,...,~.i¡',"4"W,;(j .) ¡jr.ffi ,.IW¡~~)¡j..;}."d ,"""- 'I"i' "';" ,,\.. :iI" ,;"-" /,1.~'. , ~ ; , ,." ,... .- .....~,)"" '!JI .,r' " 'J'" V "Subd. 7. Public Disclosure. (1) Each public officiaL. shall file...a sworn statement...which must contain...(1) The names of all businesses, corporations, companies, firms, partnerships, or other business enterprises, doing business with or in the City of Hastings, in which said public official is connected thereto as an employee, owner, director, officer, advisor, or consultant, or in which said pu~lic official has a continuing financial interest, through ownership of stock or as a beneficiary of any pension or retirement plan." Please return to: City of Hastings 101 Fourth Street East Hastings, MN 55033 Telephone: Fax: 651-437-4127 651-437-7082 For Office Use: Date Received: Forwarded to: 1r 1 . ""\ . .; I '-. (. .. I / ' <- ,k./ ","' L,/ . : .; . " . I.,¡"'" i ..'\(j ./ I.) f l.! ~ I~ I.¡ ! City of Hastings Commission Application Thank you for your interest in serving on a City of Hastings appointed official. To help us have a better understanding of your interests and background, . we ask candidates for some general information. Please complete the required information section in full and feel free to complete the desired information section; please sign the, application. . Please type or print clearly. B!9uired Information Commission Applying For. ï'ì/ ' r c:"l h J'\ 1 ~'1 i..\ "j v / 'L ,.) it v I '::::"'- 1. .~~ c.. Ô jolt £..1.'\ ~. 55/ ¿ i\ Name: .'", \. 1 . ,:. I) i I ¡~( Address: "s'lt t,,(,~~ ç ., . ...¡...,t.... ~~.. ¡ :\ ~, . ¡ <" 7)."t't~'-¡ ....J Phone Number. L 3' c ~, ,f:r 1- '3 'i<:r - '5 '3 .' How long have you lived in Hastings? '\ " -"'\ ,~v years ~ . Please provide a short paragraph summarizing why you are seeking an appointment to a City of Hastings commission. s¿.v. r " I . I -+-;-. . ' ..' (;¡ ! I (,\.c to" f ",. Desired Information Employer: Occupation: .-., I, 1¡...J-. ," (: , . -l ! ),\ ~\ ;,K. e .t., ! T L ,1 - (] ¿¡ \ ¡ ( l\ (\ ç i ï ,;') ¡!-. ¡ ~ ( I? IÍi 1..1 i \ V' Continued on next page .. 1 City of Hastings Co~mission Application Fonn Page 2 of 2 ," Prior Experience as public employee, elected, or appointed official: - - ~~,-~'./J.:; , ; i' ~:~':" ! \, . .¡ ,',I..{L',..,_<., Briefly describe your background, experience, and any other information' not previously given which you believe should be considered regarding the appointment you are seeking. If needed, please add a separate page. Ordinance 2.81: City of Hastings Code of Ethics "Subd. 3 Responsibilities of Public Office. Public Officials are agents of public purpose and hold office for the benefit of the public. They are bound to uphold the Constitution of the United States, the Constititution of Minnesota, and to i,mpartially carry out the laws of the nation, state, and the City of Hastings and thus foster respect for all government" "Subd. 7. Public Disclosure. (1) Each public officiaL.shall file...a sworn statement.. which must contain...(1) The names of all businesses, corporations, companies, firms, partnerships, or other business enterprises, doing business with or in the City of Hastings, in which said public official is connected thereto as an employee, owner, director, officer, advisor, or consultant, or in which said public official has a continuing financial interest, through ownership of stock or as a beneficiary of any pension or retirement plan." Please return to: City of Hastings 101 Fourth Street East Hastings, MN 55033 Telephone: Fax: 651-437-4127 651-437-7082 , . .' . ".'.- .. . <'it /~.'..l</ ¡. ¡,t "1-,'1, L .' ~ ¡ ... " ,'--- : ,.; ..j ,"" ;" ¡;,~!" (~- ~ -~ " 11-- '.;" -(;V I ...,.- ! For Office Use: Date Received: Forwarded to: T 1 Summarize why you are seeking an appointment to a City of Hastings commission? A college professor once told me "there is something about you Hastings kids, you have a pride and a loyalty towards your hometown; something not seen very often anymore". This statement definitely holds true for myself. It was quite common to hear me explaining the uniqueness of Hastings as a plàce where you can have history, small-town charm and still have the luxuries of a typical Twin Cities suburb to my friends. So much so, that I convinced a few friend to move to Hastings long before I returned this past April. Essentially, I want to be appointed to the planning commission because Hastings is a community I truly enjoy and I want to help make it an even better place to live. Secondly, from of my past experiences in the public sector, I have gained a real love for the political process. The planning commission being one of the first steps in the political process is also one of the most "local". I would look forward to working with residents and developers, as well as, having discussions on what is best for the City long-term versus the inter~sts the individual party(ies). Prior experience as a public employee, elected or appointed? Hastings Aquatic Center Committee: (Appointed Spring 1997 until pool opening) Determine the feasibility of a new aquatic center in the City of Hastings, make recommendations to city council on location, cost and style. . St. Joseph Economic Development Board: ( Appointed December 2000 - December 2902) Examine the commercial and industrial properties in the City of St. Joseph (MN), recommend updates to the industrial park, solicit new businesses to the city to increase tax base and livable paying jobs. CORE Board-St. Joseph: Appointed January 1998 - May 2000) A 12 person advisory board made up of city council members and residents of S1. Joseph, students and administrators from the College of St. Benedict and S1. John's University to discuss ways. to improve relations between the Colleges and the City of S1. Joseph. St. Joseph Downtown Redevelopment Board: (Appointed January 2003 - April 2003) Examine the downtown bui~dings and, environment and create a master plan to give S1. Joseph downtown the small-town college feel. .. 1 FEB-O2-04 MON 01:02 PM FEB-02-200~ lØ~47 F AX NO, p, 02 t-'.I:J~ '" ,,"", r . ' l ¡ " , r ¡ ! <"::-'c ~. .:J . , -- j ¡ '\ ) ! - i,- i ¡ ~ ¡ ...) ! , ' ~ . ',.- I"'" , City of Hastings Commission Application Thank you for your interest in se~ing on a City of Hastings appointed official. To help us have a better understanding of your Interests and background1 we ask candidates for some general information. Please complete the required Information section in fun and feel free to complete the desired information section; please sign the application. PlrJB~ typQ or print cI68rly. Infonnat on Comm¡~~iOn Applying F~~ {1 Name: - i~ðN ~#C Ei~-- Address: <3 L/(¿'(;;' to/z;/-/J ~¡../{/-<-- I Phone Number. 6..s;1-ý"ó7" B(P~ - (Day) ... - d~s:l/n.i,5,' /J/N (Evening) How long have you lived in Hastings? I years Employer. Occupation: ~ø~ -S"~..o~rj d¿¡~/ ~hf¿}?~/L Continued on nl!xt page . T FEB-02-04 MON 01:02 PM FEB-02-2ØØ4 10~4? FAX NO, P, 03 P,03 þ City QI( Hasting- 'Commission ~1Ic:afJðn Form P1Igc .z of 2. Prior Experience a! public employee. elected, or appoInted official: ~ ¿sk, /ld /Jk/YJ.de I- * ~... -I( /G t2 ;.. ; '?J ck" )~ r 4- Cb '" M ,,-<-!..:.u5 . ~ap. oF ~'&#J.6lt.t~ ~)<?Ièa( s~':-7' .,2y¡¿5 C/;a/I'h'f¿'" ~ 1~'I7~ ¡;:~-rd-n ~~"..~- +~v'¡'/(.,I4f.L ~ t.¡as . Bñefly describÐ your background, expenenta, and any other infoJTTIatlon not pre..lously given which you believe should be considered regarding the appointment you are ~eeklng. If needed. please add a separate page. dr,'! .,4h1/~d~, cù/l.z A1~;"Ç.'~~ ;:t~m/--"/r. $7 ~.tM- s:.... ,d C --<- UJ; 1< ¿;;..., ""1)vr b¡ "'-.¡.. Ny 4 /QI /L ::rý 07 Lf. u.c.--L ~ ' q/'Yd ~~ÞJ,'¡'~I rØ)...,mf'5'~~ ØI3J., / Ordinance 2.81: City of Hast'ngs Cod8 of ethics .Subd. 3 . Pub(lc OMdalc ar8 IIQcn~ of pubCIc purpose and hold on1cs for tho beoafit of thg public. Thay 1ar8 bound to uphold tho con81iMion of thQ Unltad Sta~, the CanstiUtution of Mif1nesota, find to Imp8rt1åJ~ C~UTY out tha law¡¡ of the nation, .bit_, end the City of Hatrtlnga and tttus foster rQGpQct for ~II govemmenl. .Sul:xL 7.~. (1) Each pubnc omdaL..llhøll nle".a ¡.worn .t8tamont...whlch mu~t oootaln...(1) "me n8lT1ð!\ of all buáln9"aG, corporations, comp2nI8s. ftrms, partnerships, or other buglnO8U Qn1erpOSe5, doInG bu5in~ with or In the City òf Hðanngs, In which 821d publo otndal Is connected ther.,to as ~O employ.., owner, dIrector. otncar. advisor. or conQutton~ or In which ..id public ofticlœl h81 II oontinuln.g finé1ndar Interest, through ownQrohlp of &tock or aa B benefidary of any pensJón or retirement pl8n,- TtJlðphon,,; 'ax: CJfy of HtJ.!tfnf}.! 101 Fourth S'trfJet East HsstingsJ MN 55033 e~1-4J7-412" ~51-4:J(-'7082 PI..!. ntfum to: For Office Use: Date RacaiYQd: FOrw8rded to: TOTAL P.03 T T p, I , , ! ' <~.c..- ~i'i: ¡ I i ! -, --. ¡ !' : i/J~'\/I I , ') '(/" , 'X 1 :-r \.../ -! ! City of Hastings Commission Application Thank you for your interest in serving on a City of Hastings appointed official. To help us have a better understanding of your interests and background, we ask candidates for some general information. Please complete the required information- . section in full and feel free to complete the desired information section; please sign the application. . ' Please type or print clearly. B!guired Information Commission Applying For: 1. ~~~\~l;¡ ~v\V~ íSSî'D~ Address: þ< eoi 'N. 16 íh Phone Number. (b\"¿) - Z ~ ,- ~ (Day) \4~1~ Name: ~~ 2J=-Y~ s~- (Evening) How long have you lived in Hastings? ¿""I f::::) years . Please provide a short paragraph summarizing why you are seeking an appointment to a City of Hastings commission. , ' '\0 b~..p~\c-- ¡Vie/£.--:- ,i 1'; ~'¿J I £¡¿ ¿ tl' :;; 171 C' C~. f..¡ c- ¡ '. .sh 117' ,j; /1 ¿ /¿7 ~l ¿.J / d'è /1-.:." e: J. j" 00 ' -:.-I. J. lÞ "'./ '. .' .,1" .Y"c:.":"~ /' .;~:... t:..!¿C;,/>/~,->;Y.£ '6~~~~':fufOr:;;;:èrft ,,/ ~ Employer: S;;?/!/.'Í ~ E»'1 ~4v~¿,:/ , / ' Occupation: ~.Þ!'Ç'i~V'¿'~";:"7 ¿;..Y/.>;'" /þ.r/¡L / vI j ,"""".. ~. ¡ <:',' ." ,,'1 C!---,...- ~ ...., ( ft-1t:-:,J-¡/1 ' y~-;h/ ~y L. .- ïV I¿') /~~"'?'fi~~<i.:" ;~' - ¿ç;;; d~ r-)" .;ft4'~d~ .- &.:;f c"ê~":;jf.> - / ¿¿" /' ,... / /!, .¿ / T~.5 77,1'1 f' j TëJ. ..v.' , - / Y ,;...!") .;1.%"/%í-;..'~Ÿ "/ Continued on next page T T City of Hastings, Commission Application Form Page 2 of 2 Prior Experience as public employee, elected, or appointed official: J fi/ //:' .' . , Briefly describe your background, experience, and any other information not previously given which you believe should be considered regarding the appointment you are seeking. If needed, please add a separate page. ;;55- ~/li ~~ß"/r::-h- 7"/Z./¿)/.e:5 éc)¡ /?'" .$/ 7Û"'/ ¿:- 77 ¿) r't{..,! .?~~.- d'Þ ~ ~'t./¿ >;17 d::"~ (¿ ,NØo ) \~ , ~,4!'~; Cð7t:77rl¿/I-;~ /rv ~t' pt//I?!Þê/2- (lip-> ) ~/~øß7{Z.¿/4Z:- ¿::;:;r: ~j.¡ß-5) 1/ #--L~/'Þ'1./ /¿'//7(./,(,/1" /t./t~ j' , Ordinance 2.81: City of Hastings Code of Ethics "Subd. 3 Responsibilities of Public Office. Public Officials are agents of public purpose and hold office for the benefit of the public. They are bound to uphold the Constitution of the United States, the Constititution of Minnesota, and to impartially carry out the laws of the nation, state, and the City of Hastings and thus foster respect for all government" "Subd. 7. Public Disclosure. (1) Each public officiaL.shall file...a sworn statement...which must contain... (1) The names of all businesses, corporations, companies, firms, partnerships, or other business enterprises, doing business with or in the City of Hastings, in which said public official is connected thereto as an employee, owner, director, officer, advisor, or consultant, or in which said public official has a continuing financial interest, through ownership of stock or as a beneficiary of any pension or retirement plan." Please return to: City of Hastings 101 Fourth Street East Hastings, MN 55033 Telephone: Fax: 651-437-4127 651-437-7082 For Office Use: Date Received: Forwarded to: .. 1 VI-3 Memo To: Mayor Werner and City Council From: Kris Jenson, Associate Planner Date: February 17, 2004 Subject: Resolution - E-Commerce Ready Certification Application REQUEST The City Council is asked to adopt the attached resolution in support of the City of Hastings application for E-Commerce Ready Certification thru the State of Minnesota's Department of Employment and Economic Development. BACKGROUND City of Hastings Staff has been working with representatives from the Hastings Chamber of Commerce to gather the information necessary for the application. This application is also a part of the larger Dakota County application for E-Commerce Ready Certification. ATTACHMENTS . Resolution . E-Commerce Application T- 1 CITY OF HASTINGS DAKOTA COUNTY, MINNESOTA RESOLUTION NO. A RESOLUTION SUPPORTING SUBMISSION OF E-COMMERCE READY CERTIFICATION APPLICATION Councilmember its adoption: introduced the following Resolution and moved WHEREAS, the 1999 Minnesota legislature assigned the Department of Trade and Economic Development with the responsibility to create an "E-commerce certification program" for communities, and WHEREAS, "E-commerce" or electronic commerce is a term used to describe all commercial and non-commercial activities facilitated through the use of information technology and network technologies, such as the Internet, intranets and extranets, and WHEREAS, high speed data access to the Internet is already becoming a key location factor for some types of businesses, and WHEREAS, the application will be used to document the stages of readiness for E- commerce in cities across Minnesota, and WHEREAS, those cities so certified will receive use of an electronic image that will be displayed on their online Community Profile and may also be displayed on community web sites as well as other city publications and marketing materials, and . WHEREAS, the City has worked collaboratively with the Chamber of Commerce regarding the area's technological and economic development to pool knowledge, data and experience to evaluate our common position, and WHEREAS, the City has compiled the information provided by the community coalition and prepared the attached E-Commerce Ready Certification Application to submit to the Minnesota Department of Employment and Economic Development (formerly the Department of Trade and Economic Development), WHEREAS, on February 17, 2004, a review of this application was held before the City Council of the City of Hastings, and T T NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HASTINGS AS FOLLOWS: that it hereby declares its support for the submission of the E-Commerce Ready Certification Application. Councilmember moved a second to this resolution and upon being put to a vote it was unanimously adopted by all Council Members present. Ayes: Nays: Absent ATTEST: ~ichael VVerner,~ayor ~elanie ~esko Lee, Administrative Asst/City Clerk I HEREBY CERTIFY that the above is a true and correct copy of a resolution presented to and adopted by the City of Hastings, Dakota County, Minnesota, on the 17th day of February, 2004, as disclosed by the records of the City of Hastings on file and of record in the office. ~elanie ~esko Lee, Admin Asst/City Clerk (SEAL ) This instrument drafted by: City of Hastings (kkj) 101 4th St E Hastings MN 55033 .. T Dakota County Communities E-Commerce Ready Initiative City of Hastings Application Framework Prepared by Community Technology Advisors Corp. April 30, 2003 T T 1. Choose the answer that best describes how your community is planning to use the Internet and related technologies for economic development. a. No planning or discussion has taken place on how. information technology relates to economic development. b. Citizens and representatives from local government and the telecommunications industry have or are planning to discuss the information technology needs of the community. c. Citizens and representatives from local government and the telecommunications industry are meeting to establish strategies to be used in an information technology plan for the community. d. An information technology plan as it relates to planning for information technology use in economic development has been implemented. The City of Hastings is participating in the Dakota County Communities E-Commerce Ready Initiative. Representatives have participated in countywide broad-based planning meetings, focus groups of local government and educational organizations and conducted surveys of area businesses. The City of Hastings' web site includes information on all zoning and codes. Plans to add the City's Compo Plan and the Industrial Parks Inceptive Program to the web site are in development. The City of Hastings' web site includes links to the Hastings Area Chamber of Commerce, School District #200, Dakota County, State of Minnesota and Regina Medical Complex. T T 2. Choose the answer that best describes how businesses in your community use the internet to promote their businesses: a. No local business operates a website. b. The local business web sites give visitors and customers infonnation about the company and their products. c. The local business web sites give visitors information about the company and its products and offer some interaction by allowing the user to directly or indirectly procure a product or service. d. Most local business web sites have fully incorporated their procurement, inventory management, and sales processes into their web sites. The Hastings Chamber of Commerce completed a survey of its members as part of the Dakota County Communities Technology Initiative. Over 80% of respondents indicated that they have a web site. About one-third of the businesses indicated that they have basic infonnation and two-thirds have some or significant interactivity. Almost 20% meet the highest standard above. Examples of leading web sites are listed below: www.dcatitle.com www.scandinavianmarket.com www.smead.com T T 3. Choose the answer that best describes the number of domain names, such as W\v\v.thecompanYl1ame.com registered by businesses in your community: a. No local business has registered a domain name. b. At least 10% of local businesses have a registered domain name. c. At least 35% of local businesses have a registered domain name. d. At least 70% of local businesses have a registered domain name. The Hastings Chamber of Commerce has a web site and the address is www.hastingsmn.org. This web site (WW\v.hastingsnln.org/dirmain.htm) has a large business directory that includes local businesses web addresses and email addresses. Within the Chamber's membership, 50% of the businesses list a web site address. .. T 4. Choose the answer that best describes how your community is supporting the learning of online information technologies a. No training is available for computer readiness skills for the community. b. K-12 curriculum includes computer readiness and use skills. Public training sessions of online technologies have been offered through community education programs and library staff. c. High schools provide training for students in computer-based research skills and offer information technology vocational training. Telecommuting is being used by local employees on a limited basis. d. School curriculum and information technologies are integrated at all educational levels. Telecommuting is a measurable addition to the employment base of the community. Ongoing Internet training sessions in a broad-based community Internet education program exist. The web site for Hastings Public Schools is \v\vw.hastings.k12.mn.us/. Hastings Community Education offers a number of computer courses. The list can be found at lillP:/ /W\VW .hastingsce. com/insight/registry / classlistasp? courseID=2 O. T 1 5. Choose the answer that best describes how government institutions in your community use the Internet: a. No government resources are online. b. Governmental agencies post only limited infonnation on web sites such as brief descriptions of services and hours of operation. c. Governmental agencies post key information on web sites such as downloadable forms and allow the public to conduct some transactions online. d. An assortment of interactive government websites allow the public to conduct almost all transactions online. The City of Hastings posts significant information on its web site (http://www.ci.hastings.mn.us), including job openings, commission openings, and updates on development projects. City council minutes are posted online. There are a limited number of downloadable forms on the web site, including licenses and recreation department swimming applications. The city code and zoning ordinance are available for download. The Dakota County web site (www.co.dakota.nln.us) has a wealth of information and interactivity. On this site, a citizen can find where to vote, property tax and parcel information, parks program information. You can pay your taxes, view GIS maps, bid on projects and purchasing and apply for a job. Citizens can subscribe to list servs on specific areas of interest, such as recreation or transportation. This site meets the highest standards and is considered a model for other counties. ... T 6. Choose the answer that best describes how government employees in your community use the Internet: a. Employees do not have Internet access and individual e-mail accounts. b. Some employees have Internet access and have e-mail. c. Most employees have Internet access and e-mail. d. All employees working in information-based jobs or with the public directly have individual access to the Internet and email. All employees working in information-based jobs or with the public directly have individual access to the Internet and email. The city web page provides a directory of key city employee clickable email address links. Dakota County provides Internet and email access to all employees working in information-based jobs or with the public. Email addresses are provided on the web site for citizens to use to contact specific departments. 1r T 7. Choose the answer that best describes the level of Internet access that schools have in your community: a. Fewer than 80% of schools (K-12) and 30% of classrooms are connected. b. More than 80% of schools (K-12) and 30% of classrooms are connected. c. 100% of schools (K-12) and more than 50% of classrooms are connected d. 1000/0 of schools (K-12) and 100% of classrooms are connected. In both the public and private schools, 100% of the classrooms are connected to the Internet. 8. Choose the answer that best describes the level of public Internet access in your community: a. No public Internet access is available. b. There is public Internet access at one location. c. Public Internet access exists at more than one location. d. Public Internet access exists at multiple locations. There is access at the Pleasant Hill branch of the Dakota County Library system during library hours. Eight computers are connected to the Internet through a high- speed connection. (Additional access could be available through the schools.) W' T 9. Choose the answer that best describes the level of Intemet service available to your community: a. No one has local 56Kbps Internet access. b. Local 56Kbps Internet access exists but infrastructure for telephone, cable, and wireless services has not yet been fully deployed in all areas of the community. Only a few users have access to dedicated or other high-speed access (256Kbps and above for residential, 512Kbps for business). c. The majority of users in the community can obtain services at speeds comparable to ISDN (128Kbps)or limited strength xDSL (256 Kbps residential, 512Kbps business). Some users have more robust connections, supporting speeds of 1.5Mbps or better. d. All users in the community can obtain services at transmission speeds above xDSL (256Kbps residential, 512Kbps business) and access speeds of 1.5Mbps or more is extended to most areas of the community. High speed Internet service is available to Hastings residents and businesses through Comcast cable modems and Sprint DSL and dedicated Internet access. A list of their services is provided in the accompanying chart. 10. Choose the answer that best describes the state of competition for Internet servIces a. There is only one Internet service provider in the area that provides . servIces. b. Internet services are available from more than one provider in the area. c. Internet services are available from multiple providers in the area. Most customers can select between two or more packages with alternative speed, and facility services. d. Many area Internet service providers offer services. Most customers can tailor services to meet different demands for speed, service, security, quality, and cost. High speed Internet service is available through Comcast and Sprint. Dial-up service is available from multiple ISP providers as Hastings is a part of the Twin Cities metropolitan calling area. .. 1 11. Choose the answer that best describes how affordable Internet services are for residential and small business users in your community: a. No options are available for pricing and service plans. b. Pricing plans for local dial-up connections limited to and the same for 56kbps or less. c. Limited and unlimited local pricing Internet access are available for 56kpbs connections and limited higher speed connections such as xDSL and cable plans. d. Internet access plans include always-on-access for a variety of pricing plans and access connection speeds such as dial-up, xDSL, cable, and wireless. Comcast and Sprint offer pnclng plans for high-speed Internet depending on the bandwidth purchased. DSL services are scaleable and are priced accordingly. Comcast focuses on residential services, but does have some commercial plans depending on bandwidth required. Current pricing and promotions are available at \V\vw.comcast.com and www . sprint com . Dial-up Internet services are highly competitive with such providers as AOL, Earthlink and other national providers. Y T 12. Additional comments on how the community is preparing itself for electronic commerce? Within the last year, all City facilities (except the Aquatic Center) have been connected so that all employees at outlying facilities have access the City Hal! network. The Finance Dept. has also added the capability of paying water bills via automatic withdrawal, and the applications for such are available at the City's website. Recent additions of DSL and Broadband to homes and businesses in the community increase the ability to do business over vast distances and to telecommute giving businesses and individuals more fteedom and opportunities to expand into new areas. .. 1 VI-4 Memo To: Mayor Werner and City Council From: John Hinzman, Planning Director Date: February 17, 2004 Subject: Resolution: Reauthorize Approval - Final Plat #2003-41 - South Oaks 2nd Addition REQUEST Greg Jablonske seeks to reauthorize the final plat approval of SOUTH OAKS OF HASTINGS 2ND ADDITION, containng 35 single family lots and 60 townhome lots on 37.54 acres gßnerally located along 31st Street between Bohlken Drive and Century Drive: .. The plat was originally approved by the City Council on August 4, 2003. Chapter 11 of the City Code (subdivision) requires all plats to be recorded with Dakota County within 90 days or they are null and void. CHANGES SINCE ORIGINAL APPROVAL Since the August 4th approval the six twin home lots located on the north side of 31 st Street (west of Bohlken Drive) have been subdivided in half to allow for separate ownership of each unit. The total number of units is unchanged. RECOMMENDED ACTION The Planning Commission recommended unanimous approval of the Preliminary and Final Plat at the July 14, 2003 meeting. Several individuals addressed the item during the public hearing, the following comments were made: . Timing of street improvements and affect on watershed area . Concern of increased traffic with street connections . Type and market of proposed townhomes . Configuration of plat boundary adjacent to Bohlken 6th Addition . Questions of tree preservation .. T . South Oaks of Hastings 2nd Addition - Final Plat Reauthorization City Council Memo - February 17 J 2004 Page 2 The Planning Commission discussed the need for cul-de-sacs, plan for preservation of wooded areas, reconfiguring the property boundary adjacent to Bohlken 6th Addition. Please see the attached minutes for further information. ATTACHMENTS . FinaJ Plat Resolution . Location Map . Final Plat . Letter from Dave Tanner . Planning Commission Minutes..... July 14, 2003 . Application BACKGROU ND I NFORMA TION Comprehensive Plan Classification The proposed use and density are consistent with the Comprehensive Plan. The Comprehensive Plan designates the property as: . U-I, Urban Residential (1-3 units per acre) - north of 31 st Street . U-II, Urban Residential (4-8 units per acre) - south of 31st Street Zoning Classification The proposed use is consistent with Zoning Ordinance. The property is zoned as follows: . R-2, Medium Density Residence - north of 31 5t Street . R-3, Medium-High Density Residence\Planned Residential Development - south of 31 st Street. The original R-3 rezoning for South Oaks of Hastings was approved as a planned residential development, allowing deviations from specific zoning provisions (setbacks, lot size, etc) as well as the ability to cluster units on a portion of a property at a density equivalent to the entire parcel, in exchange for a higher level of design. .. T South Oaks of Hastings 2nd Addition - Final Plat Reauthorization City Council Memo - February 17, 2004 Page 3 Adjacent Zoning and Land Use Direction Existing Use North Vermillion River East Single Family Res. South Townhomes West Single Family Res. Zoning Camp Plan F-W - Floodway R-2 - Med Den Res. R-3 - Med High Dens R-3 - Med High Dens R-3 - Med High Dens F - Floodway U-I- Urb Res U-II- Urb Res U-II- Urb Res Existing Condition The site is presently undeveloped. Areas along the far north and west (adjacent to the Vermillion River) are wooded. The majority of the site is open with little topographic relief. FINAL PLAT REVIEW Trail Payment Trails and sidewalks that are located with City right-of-ways will be constructed and assessed as part of the public improvement. The feasibility report for South Oaks public improvements identified a trail link between 31 st Street to the Vermillion River trail. The cost for the trail was estimated at $42,000. Only 15 percent of the trail is located on South Oaks property (the remaining 85 percent is on the city flood channel property). The developer would only be responsible for 15 percent of the trail cost. Public Land Dedication The Natural Resources and Recreation Committee reviewed park dedication options with the original South Oaks of Hastings plat and recommended the following: 1) Payment of cash in lieu of land for park dedication in the amount of $80,750 ($850 per unit x 95 units) prior to release of final plat mylars. Lawcon Property Trade As part of the original South Oaks of Hastings approval, the City of Hastings agreed to swap approximately 0.95 city owned acres located along the rear of Lots 1-8, Block 2 with approximately 0.98 acres owned by Mr. Jablonske located north of Lots 1-2, Block 3. The trade was necessary in order to create adequate depth for lots on the west side of Bohlken Drive. T T South Oaks of Hastings 2nd Addition - Final Plat Reauthorization City Council Memo - February 17, 2004 Page 4 The City owned land was acquired through the federal Lawcon program, and must receive federal and state DNR approval prior to the trade. The request for land trade has been submitted and verbally approved. Execution of formal documents is expected in the coming weeks to officially allow the ownership change. The following conditions must be satisfied as a condition of plat approval: 1) Final approval of the lawcon trade must be secured prior to filing of a final plat for the affected property. 2) A 20 foot rear yard conservation easement must be approved by the City, and established over the following properties prior to release of Final Plat mylars for recording: Block 1, Lots 11-16; and Block 2, Lots 1-8. The Conservation Easement requirement was part of the original conditions for City approval of the lawcon swap in conjunction with the original South Oaks Addition. Interceptor Sewer Fee Sewer Interceptor Fees shall be paid as follows: 1) Payment of sewer interceptor fees in the amount of $30,875 ($325 per unit x 95 units) prior to release of final plat mylars. Planned Residential Development Areas south of 31 st Street were originally zoned as part of a planned residential development, allowing for deviations from standard zoning setback and lot size requ¡rements. The proposed residential density of the multiple family area is approximately 7 units per acre, within the 4-8 unit per acre allowance under the U-II . district of the Comprehensive Plan. The Planned Residential Development layout is acceptable subject to the following: 1) All lots are subject to a 20 foot minimum front and rear yard setback. The layout appears to meet this provision. Lot Laya ut Lot layout is acceptable with the following changes: 1) Outlot D must be combined with Lot 1, Block 3. Creation of small undevelopable outlets is not recommended because of the strong likelihood of becoming tax forfeit, with maintenance and liability reverting to the County and City. .. T South Oaks of Hastings 2nd Addition - Final Plat Reauthorization City Council Memo - February 17, 2004 Page 5 Homeowner Association\Covenants A homeowner association and covenants must be established to ensure continued maintenance of all outlots and common areas prior to release of the final plat mylars. Flood Plain Fill Portions of lots along the north end of Bohlken Drive are within the 100 year flood plain as identified on the Federal Emergency Management Agency (FEMA) Map. A separate application for flood plain fill has been submitted in conjunction with the plat application. Approval of the Final Plat shall be contingent upon approval of the floodplain fill permit by the City Council. Future construction of homes along Bohlken Drive may also require FEMA review and approval and potentially a Conditional Letter of Map Revision (CLOMR) prior to building construction. Erosion Control Problems The City has experienced problems with the builder\developer of South Oaks 1 5t Addition in maintaining silt fences, and clear access of streets during construction. Erosion control measures must be improved for the existing development, and will be closely monitored during the construction of South Oaks 2nd Addition. Site Plan Review Site Plan review and approval for all buildings exceeding two units must be granted by the City Council, prior to construction. Final Plat Modifications The following changes are needed on the Final Plat prior to signature of the Final Plat Mylar: 1) A trail easement must be established to encompass the existing trail over Block 2, Lot 1. 2) Rear dimension for Block 4, Lot 3 must be correctly identified. The preliminary Plat shows the dimension as 32 feet, and Final Plat identifies the dimension as 23.74 feet. 3) Front lot widths for Block 4, Lots 6 and 7 must clearly be identified. 4) Rear easements for Block 4, Lots 1-4; and Block 5, Lots 1-5 must be 20 feet in width. .. 1 HASTINGS CITY COUNCIL RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HASTINGS REAUTHORIZING RESOLUTION NO. 08-10-03 APPROVING THE FINAL PLAT OF SOUTH OAKS OF HASTINGS 2ND ADDITION A SINGLE AND MULTIPLE F AMIL Y RESIDENTIAL SUBDIVISION GENERALLY LOCATED ALONG 31sT STREET, WEST OF HIGHVIEW KNOLL, HASTINGS, MN Council member moved its adoption: introduced the following Resolution and WHEREAS, Greg Jablonske has petitioned for final plat approval of SOUTH OAKS OF HASTINGS 2ND ADDITION, a residential subdivision containing 35 single family lots, and 60 multiple family lots on 37.54 acres generally located along 31st Street west of Highview Knoll, legally described as follows: Outlots A, B, and C SOUTH OAKS OF HASTINGS, Outlot H, CENTURY SOUTH, and Outlot A, CENTURY SOUTH 5TH ADDITION, according to the recorded plats thereof, Dakota County, Minnesota. WHEREAS, on July 14, 2003, a public hearing was conducted before the Planning Commission of the City of Hastings, as required by state law, city charter and city ordinance; and WHEREAS, the Planning Commission recommended approval of the Final Plat subject to the conditions contained herein; and WHEREAS, on August 4, 2003, The City Council of the City of Hastings adopted Resolution No. 08-10-03 approving the Final Plat of South Oaks of Hastings 2nd Addition; and WHEREAS, The applicant has failed to submit the plat to Dakota County for approval within the 90 day limit established in Chapter 11 of the City Code. T T NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HASTINGS AS FOLLOWS: That the City Council hereby reauthorizes the final plat of SOUTH OAKS OF HASTINGS 2ND ADDITION subject to the following subject to the conditions of Resolution No. 08-10-03 as follows: 1. Adherence to the conditions of the South Oaks of Hastings 2nd Addition Preliminary Plat 2. Final approval of the lawcon trade must be secured prior to filing of a final plat for the affected property. 3. A 20 foot rear yard conservation easement must be approved by the City, and established over the following properties prior to release of Final Plat mylars for recording: Block 1, Lots 11-16; and Block 2, Lots 1-8. 4. Development of the platted outlots shall be prohibited until replatted as lots of record. 5. A declaration of covenants, conditions and restrictions or the equivalent document shall be submitted for review and approval by the City before release of the final plat mylars to ensure maintenance of open space, common drives, and common utilities. The declaration shall include, but is not limited to, the following: (a) A statement requiring the deeds, leases or documents of conveyance affecting buildings, units, parcels, tracts, townhouses, or apartments be subject to the terms of the declaration. (b) A provision for the formation of a property owners association or corporation and that all owners must be members of said association or corporation which may maintain all properties and common areas in good repair and which may assess individual property owners proportionate shares of joint or common costs. The association or corporation must remain in effect and may not be terminated or disbanded. . (c) Membership in the association shall be mandatory for each owner and any successive buyer. (d) Any open space restrictions must be permanent and may not be changed or modified without city approval. (e) The association is responsible for liability insurance, local taxes and the maintenance of the open space facilities deeded to it. (f) Property owners are responsible for their pro-rata share of the cost of the association by means of an assessment to be levied by the association which meet the requirements for becoming a lien on the property in accordance with Minnesota Statutes. .. ,. (g) The association may adjust the assessment to meet changing needs. 6. The following changes shall be made on the final plat mylars prior to signature by the City: a) A trail easement must be established to encompass the existing trail over Block 2, Lot 1. b) Rear dimension for Block 4, Lot 3 must be correctly identified. Preliminary Plat shows dimension as 32 feet, and Final Plat identifies dimension as 23.74 feet. c) Front lot widths for Block 4, Lots 6 and 7 must clearly be identified. d) Rear easements for Block 4, Lots 1-4; and Block 5, Lots 1-5 must be 20 feet in width. 7. Execution of a development agreement to memorialize the conditions of the plat and to establish any applicable escrow amounts to guarantee the completion of site plan acti vities prior to release of Final Plat mylars. 8. Payment of cash in lieu of land for park dedication in the amount of $80,750 ($850 per unit x 95 units) prior to release of final plat mylars. 9. Payment of sewer interceptor fees in the amount of $30,875 ($325 per unit x 95 units) prior to release of final plat mylars. 10. Any uncompleted site work (including landscaping) must be escrowed for at 125 percent of the projected cost estimate prior to issuance of a certificate of occupancy. 11. Submission of an electronic copy of all plan sets (TIP, PDF, or similar format) prior to release.of Final Plat mylars. 12. The Final Plat shall be recorded with Dakota County within 90 days of approval by the City Council, or the approval is null and void. Council member vote adopted by moved a second to this resolution and upon being put to a present. Ayes: Nays: Absent: ATTEST: ~chaelD. VVerner,~ayor T T Melanie Mesko Lee City Clerk I HEREBY CERTIFY that the above is a true and eOITeet copy of resolution presented to and adopted by the City of Hastings, County of Dakota, Minnesota, on the 17th day of February, 2004, as disclosed by the records of the City of Hastings on file and of record in the office. t Melanie Mèsko Lee Ci ty Clerk (SEAL) This instrument drafted by: City of Hastings (JWH) 101 4th 51. East Hastings, MN 55033 T T /: R-.f3' "l"""--¡ '.- " ~r ¡ ",..; -... f'J. : -----J;!;~:~ i / .~ / ~ ' '." ¡ ¡!jt u ", , fZ; : ,~ t9 .I ");!""-"-'--'---'-'-'-'i ¡;'~ ~!-i 5 / ~ / t'!l\ i "'~ : f~ / BB ~~I~O ,,~ 7} ¡i~t South Oaks 2nd Add Legend 0 City Limits 0 Water 0 City Parcels 0 Township Parcels 0 ~ R-5 R-S COMMERCIAL 0 C-1 0 ~ .. - C-2 C-3 Zoning NATURAL RESOURCES 0 A .. 0 C-4 0.1 .. 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SHEET SHEETS_J 3 OF 4 SOUTH OAKS OF HASTINGS , ,,~ , 122.00 N89'25'22"E ( I-, ,J' ,-~ )/ ç) () ...."\ '- \ \ .....-' ,->-J ...,"\ \ \, \ :. ~' . -~' ,J.' ,~J / (, - ( I-, ,J' -,' -,:', _...~\ 1- / - ,'-, ~:) ,- ,~I / (,- L- -l 2ND ADDITION -"-',, I/~-'I 1-<,'1-1' ~<t-", l_,/II.__".__I~ VICINITY MAP ,-, -T- -, I 0../ I -T- ~- ,-, , t- -, I -- 0../ r"-T----r---l"-\~' ~' I \b< ¡ !, I ! .... 1.-.--. --rq;. ¡-it---- 1 ~~ L--__- --_--1--_-- ..., -T' , I tJ : :-~ SECTION 33, TOYoWSHIP 115, RANGE 17 SECTION 4, TOYoWSHIP 114, RANGE 17 , " ,-.. I -T- , ,- , I '\ I 1 I 'I ' I I 11\, r"'_/'_/III'/'~ ~ NORTH .. 60 0 I5D 120 180 ,.,.. I .- SCALE IN FEET -,,-'" I/~-'I 1-<, 11-1 I ~< t- ", l_J,/I"__I'.--'~ -- NO> U"'IV WEI.EI..s --- I I II II . I I ' -_.L'!...J LCO__- ~- ,-, -T- , -T' r- ,-, t- -, , J \ I t- -, 0../ I r" I -- 0../ ... -T- . I / I , 1-1 <-t I I I .... . fUT M ..... - ......... - LOT ...... AS-. _'0 fEET" ...'" - - ....., ""'_""'LOT""" --- "'....""',. ",,-..,-T-'(-'I ~~ U U ~ : 1',; :\~ D[H()n:s OR"" ."""""TS fOUHO. ~~';~J'~~":'~Js O_SE -. 0 ~io ~ ~~G ~ ~=A;f:nlfls. ~..:l0'8:<C>I UCENSE No. 'lOA. AND THat SHAU. IE II Puœ ... OR 1lEF0R( ONE >tAR OF - OF 1H1S PlAT. 1>£ ,",ST .- Œ OUn.OTS A AND C. SOUTH OAKS or .AS,,"OS .AS NO ASSUMED ØEAR1NC Œ NOO'I,'"", ~ROßE ~~""'1o£1œS ENGINEERING COMPANY. INc. SHEET SHEETS--.-J OF 4 4 JUL-11-2003 12:11 TAr'¡r..jER HAf'l I L TOf..j :l ASSOC 651437 1731 P.02 TANNER, HA1\iIr ~ON & ASSOCIATES, EA. TSS \Vestview Drive P. O. Bo.x' 6S Ha.~ngs, MN s,SnB """'""'"' TELEl~HONE (651) 'B7.S037 PAX (651) 4-37.17.31 Attorneys and Counselors at Law DAVID E.TANNER+ MICHAEL G. HAMILTON'!' July 11, 2003 Mr. John Hinzman, Planning Director City of Hastings City Hall 101 East 4th Street Hastings, MN 55033 VIA FA CSIMIL E 0 NL Y (651) 437-7082 R.E: Lot 1, Block 2, Preliminary Plat of South Oaks of Hastine:s 2nd Addition Dear Mr. Hinzman: In 1999 when the Bohlkens were in the process of platting Bohlken Estates 6th Addition, we worked with the City and Greg Jablonske to provide a path from Bohlken Drive North to the City Park. At the instance ofTon1 Montgomery of the Cjty of Hastings, we agreed to arrange the westerly line of Lot 1, Block 1 so that the path would be perpendicular to Bohlken Drive and run in a straight line to the park. Now we see that the preliminary plat of Lot 1, Block 2 of South Oaks 2nd referenced above, has disregarded this path arrangement. In fact, there is no path at all on the new plat and thus it would dead-end prior to reaching the park. You will note that on the preliminary plat, no path extension is shown. Accordingly, in the event the City accepts the plat as presented, then the existing path would end in the middle of Lot I, Block 2 and \vould therefore be of no use to the public. In that case we ask that the City relinquish its easement for path purposes and allow that land to be developed as a regular part of Lot 1, Block 1, Bohlken Estates 6th. In the event the City intends to provide an access path, it could curv'e and follow the easterly line of said Lot 1, Block 2 and thus place it directly behind Lot 1, Block 1 of Bohlken Estates 6th. This was not the agreement of Mr. Jablonske and the City at the time we platted. We object to any path location which would follow the line I described. A better and acceptable location would be to continue the path in a straight line at least to a depth of 135 feet from Bohlken Drive, all according to OUI previous agreement. Secondly, v.¡e contributed the entire path property to the City in our plat. Now, the City appears to be conveying land north of our Lot 1) Block 1, to Mr. Jablonske. This seems to be not only contrary to bur agreement with the City, but also unfair to the Bohlkens and an unnecessary addition to the South Oaks plat. We ask that if any land lying directly north of Bohlken Estates 6th addition is to be conveyed by the City, it be conveyed to Bohlken Estates Partnership and added to Lot 1) Block 1, Bohlken Estates 6th. + qua-lined neurral under Rule II -+ of the Min.n~got:.l Gcnl:I<11 RulC;.'i: of Practice :Z J.lso admitt.().d in M:\ryland T 1 JUL-11-2003 12:11 T ANt,.jER HAt,', I L TON :1 ASSOC 651437 1731 P.03 Mr~ John Hinzman Page 2 July 11, 2003 In the event no change is required on the South Oaks plat, an alternative would be to prohibit any construction of any kind on the subject triangular piece lying north of Bohlken Estates 6th. We are particularly concerned about this because the subject triangle would alre<;.dy be detached iTom Lot 1, Block 2, South Oaks by reason of the inteIVening path, and thus could be an attractive location for a shed, storage facility or doghouse or kennel with a fenced border. I am sure you can understand our concern about this matter. . In summary, we object to the proposal of a lot lying north of Bohlken Estates. We object to dead-ending the path that we dedicated and we believe the City treated the Bohlkens unfairly in this platting process and now are making matters worse by all a 'wing adjoining property to potentially devalue the land of our client. We ask that you try to work with us prior to approval of this part of the plat of South Oaks 2nd. Very truly yours, ~(Ç ;- ~avid E. Tanner DET:kss File No. 5698 cc: George Bohlken Donald Bohlken Greg lablonske (via facsimile) " TOTAL P.03 or 1 6 21) Submission of an electronic copy of all plan sets (TIF, PDF, or similar format) prior to issuance of certificate of occupancy. 22) Approval is subject to a one year Sunset Clause; if significant progress is not made towards construction of the proposal within one year of City Council approval, the approval is null and void Upon vote taken: Ayes: 6, Nays: O. Motion passed. 4. Greg Jablonske - South Oaks 2nd Addition - Century Drive and 31st Street. a) Preliminary & Final Plat #2003-41 to subdivide single and multiple-family units. Special Use Permit #2003-49 - Floodplain Use Permit to place f ill on lots along Bohlken Drive. b) Director Hinzman provided background information on both items. Chairman Anderson opened the public hearing at 8:28 pm. Jeff Kelly, 3025 Highview Knoll asked if the street improvements were planned for this year, whether this are was within a watershed area, what FEMA's requirements were, how deep the boulevard is along 31 st Street, If the sidewalk is in the easement, and whether the applicant will be filling in a pond. Director Hinzman stated that no traffic studies have been done, but that both 31 st Street and 36th Street are identified as necessary connections in the road system. He added that the existing flood area is identified on FEMA maps, and that certification to FEMA of the change in flood area may be necessary prior to home construction on those lots. He added that the proposed sidewalk is 5' wide, a trail would be 8'-10' wide, and that the applicant is creating storage space to make up for the filling. Joe Bocce, 3558 Greten Lane, stated that he was concerned about the land trade and fêlt that the City could be getting a greater value for the land. He also feels the City is grossly underestimating the traffic on 31 st Street. He suggested that the City develop the street as a parkway to reduce speeds, as it will become a shortcut for casino traffic. He added that the park in Century South is inadequate, with children waiting to get on the play equipment, and that there is a problem with poor behavior of unsupervised children from the lower priced homes. He also asked if the Planning Commission can regulate aesthetic issues. Chairman Anderson responded that to a point the City can review and comment on aesthetic issues. Mr. Bocce asked what the units along Olson Drive would look like and what their price point would be. Greg Jablonske, applicant, stated that the units along Olson Drive would be in the $165,000 price range, and that it was a new product, and not like the units currently being constructed by MW Johnson along 35th Street. Matt Schuster, future Olson Drive resident, expressed concern that the lots were being split, and questioned why there were no parks in the South Oaks area. .. T 7 Mr. Jablonske stated that the units would probably be a split level style, and that the City chose to accept cash in lieu of land for the South Oaks Development. Mr. Kelly questioned what 36th Street would be connected to, and where the money from the South Oaks park fees would go. Director Hinzman explained road connections in the area, and stated that the NRRC determines where the money goes, and tries to keep it within the same ward. Paul Mocher, 18910 Plan Avenue, Ravenna Township, stated that he had recently purchased Lot 1, Block 1, Bohlken's 6th Addition, which is the last lot on the north side of Bohlken Drive and will be adjacent to the South Oaks development. He expressed concern because of a portion of the South Oaks Development will protrude behind his lot. Jeff McCauley, 788 South Park Drive, expressed concern with the existing wooded area through which Bohlken Drive will continue, and asked what the costs of the lots would be in that area. He also asked how it is decided which trees will be removed. Mr. Jablonske stated that he anticipated the costs would run about $100,000 each. He stated that some of the trees would be removed for grading purposes, but that there would be a 20' easement at the rear 0 f each property to conserve the trees a nd prohibit clear cutting. Dan M attimiro, 114 25th Street West, questioned the reasons no traffic studies had been done, was interested in the amounts of run-off to the Vermillion River, and how does the this development impact the school district and the potential need for a new school. He felt the City should reject the land trade, as filling in land wrecks trees in the area. The trade may be equal space-wise, but not value-wise. Chairman Anderson closed the public hearing at 9:05 pm. Commissioner Truax asked why this development was being allowed to plat cul-de-sacs. Director Hinzman stated that cul-de-sacs are allowed is it can be demonstrated that there are physical and/or geographical limitations. In this case, requiring both cul-de-sacs to connect to neighboring streets would mean a number of lots with double or possibly even triple frontage on streets. Commissioner Twedt asked if the portion of the South Oaks Development that currently is located behind the home in the Bohlken Addition could be sold to the owners of that lot or removed from the land trade. Director Hinzman stated that the rules regarding LAWCON properties are very strict and that that would probably not be allowed. Chairman Anderson asked about the status of the wooded area along Bohlken Drive. Director Hinzman stated that a tree inventory is required to be done afld must be approved by the City Forester prior to any work being done in the area. Mr. Jablonske stated that the issue with the two lots at the meeting point of Bohlken's Addition and the South Oaks development had been tried to resolved earlier, as the City indicated it wanted right angles to the lots. T 1 8) 9) 10) 11 ) 12) 13) 14) 15) 16) 17) 8 Planning Commission Action (Plat): Commissioner Greil moved and Commissioner Hollenbeck seconded a motion to approve the Preliminary and Final Plat for South Oaks 2nd Addition to the City Council, with the following conditions: Preliminary Plat conditions: 1) Cash in lieu of land for park dedication shall be paid at the time and amount established upon final platting 2) Sewer interceptor fees shall be paid at the time and amount established upon final platting. 3) A tree preservation plan including the identification of significant trees and proposed measures for preservation must be submitted and approved. 4) 5) All lots are subject to a 20 foot minimum front and rear yard setback Outlot D must be combined with Lot 1, Block 3. 6) 7) All lots abutting 31 st Street are subject to a 35 foot setback. Block 3, Lots 1-6 would contain twin homes on a single lot of record. It is strongly recommended that construction of the units incorporate provision for future subdivision including separate utilities and adequate fire separation. A ten foot corner setback for the R-2 and R-3 Districts must be identified on the plan. Easements must be delineated on Block 3, Lots 7-10, and Blocks 7-10. 35th Street must be labeled on the plat. Street names for A & B, and Outlot C will need to be submitted and approved, prior to City Council approval. The street width for Outlot C must be identified. It appears the street width may limit the ability for on-street parking, and must be labeled no parking. All cul-de-sacs must include landscaped islands. A homeowners association or covenants must be established to ensure maintenance of plantin"gs. One front yard tree is required to be planted within 10-15' of the right-of-way line. Boulevard trees must be setback at least 30 feet from all intersections. Approval of the Final Plat shall be contingent upon approval of the floodplain fill permit by the City Council. Future construction of homes along Bohlken Drive may also require additional FEMA review and approvals including a Conditional Letter of Map Revision (CLOMR) prior to building construction. T 1 18) 19) 20) 21) 22) 23) 9 Final approval of the grading, drainage and utility plans by the Public Works Director. The applicant shall pay for all costs associated with consultant review of the plans and assumes all risks associated with the grading and utility placement prior to formal approvals. All disturbed areas on this property shall be stabilized with rooting vegetative cover to eliminate erosion problems. The disturbed areas of the site shall be maintained to the requirements of the City's property maintenance ordinance. Submission of an electronic copy of all plan sets (TIF, PDF, or similar format) prior to issuance of certificate of occupancy. Approval is subject to a one year sunset clause. Approval is null and void if significant work has not commenced within one year of City Council Approval. The applicant shall work with the Boh~ken Addition developers in an effort to resolve the lot layout issue at the end of the current Bohlken Drive. Final Plat conditions: 1) Adherence to the Conditions of the South Oaks 2nd Addition Preliminary Plat 2) 3) 4) 5) Final approval of the lawcon trade must be secured prior to filing of a final plat for the affected property. A 20 foot rear yard conservation easement must be approved by the City, and established over the following properties prior to release of Final Plat mylars for recording: Block 1, Lots 11-16; and Block 2, Lots 1-8. Development of the platted outlots shall be prohibited until replatted as lots of record. A declaration of covenants, conditions and restrictions or the equivalent document shall be submitted for review and approval by the City before release of the final piat mylars to ensure maintenance of open space, common drives, and common utilities. The declaration shall include, but is not limited to, the following: (a) A statement requiring the deeds, leases or documents of conveyance affecting buildings, units, parcels, tracts, townhouses, or apartments be subject to the terms of the declaration. A provision for the formation of a property owners association or corporation and that all owners must be members of said association or corporation which may maintain all properties and common areas in good repair and which may assess individual property owners proportionate shares of joint or common costs. The association or corporation must remain in effect and may not be terminated or disbanded. (b) (c) Membership in the association shall be mandatory for each owner and any successive buyer. Any open space restrictions must be permanent and may not be changed or modified without city approval. (d) T r 6) (e) (f) 10 The association is responsible for liability insurance, local taxes and the maintenance of the open space facilities deeded to it. Property 0 wners a re responsible f or their pro-rata share 0 f the cost 0 f the association by means of an assessment to be levied by the association which meet the requirements for becoming a lien on the property in accordance with Minnesota Statutes. (g) The association may adjust the assessmQnt to meet changing needs. The following changes shall be made on the final plat mylars prior to signature by the City: (a) (b) (c) (d) 7) A trail easement must be established to encompass the existing trail over Block 2, Lot 1. Rear dimension for Block 4, Lot 3 must be correctly identified. Preliminary Plat shows dimension as 32 feet, and Final Plat identifies dimension as 23.74 feet. Front lot widths for Block 4, Lots 6 and 7 must clearly be identified. Rear easements for Block 4, Lots 1-4; and Block 5, Lots 1-5 must be 20 feet in width. Execution of a development agreement to memorialize the conditions of the plat and to establish any applicable escrow amounts to guarantee the completion of site plan activities. Payment of cash in lieu of land for park dedication in the amount of $80,750 ($850 per unit x 95 units) prior to release of final plat mylars. Payment of sewer interceptor fees in t he amount of $30,875 ($325 per unit x 95 units) prior to release of final plat mylars. . 8) 9) 10) Any uncompleted site work (including landscaping) must be escrowed f or prior to issuance of a certificate of occupancy. 11 ) The Final Plat shall be recorded with Dakota County within 90 days of approval by the City Council, or the approval is null and void. Upon vote taken: Ayes: 6, Nays: O. Motion passed. Planning Commission Action (Special Use Permit): Commissioner Hollenbeck moved and Commissioner Greil seconded a motion to approve the special use permit, subject to the following conditions: 1) Construction of the additional flood plain storage capacity to compensate for the area to be filled as indicated on the approved grading plan for South Oaks 2nd Addition. T 1 MAY-14-2003 10:53 CITY OF HASTINGS 6514377082 P.03 LAN D ~UJ aç APPLI CATION Legal Description of Property: See Address of Property: CITY OF HASTINGS - PLANNING DEPARTMENT 101 4th Street East, Hastings, MN 55033 Phone: 651.480.2350 Fax: 651.437.7082 e \Q. + Applicant: /1 - \ I Name 6-f2,£(;. J. H1tJrn~ :::tNc... Address B,4$" ~t::~M/~ft2...f'r. . Jrb4.':::.7t' 4 6-S~ ~. 5" ~ ~ Phone LPS~- .~ìoD Fax Email Owner (If different from Applicant): Name Q1'l£G:. ::r-AßLo"'~<"€" Address l"4-1o 5'" 'ß}Ue>e~Þ1ò~ Vf<IIIt:: ~ïl AJ 6::5, fYl AJ 5Sb ?:>3 Phone Fax Email Description of R~uest (include site pla~, survey, and/or plat if apPlicable]: /re /';-¡,:Ve¡,;y .r Ã~/ ~þ;/ ~?~vq / Chec:k applicable box(es): y x x Final Plat Minor Sub. Rezone Spec. Use Variance Annexation EAW Prelim Plat Site Plan 0() ;'/ 7 /&0, TOTAl: ,/ Signature of Applicant Note: All fees and escrow amounts due at time of application. $600 $500 $500 $500 $250 $500 plus legal expenses $500 plus $1000 escrow $500 plus escrow: - Under 10 acres: $3000 ($500 Planning + $2500 Engineering) - Over 10 a'cres: $6060 ($1000 Planning + $5000 Engineering) $500 plus eSCrow: - 0 - 5,000 S.t.: $1500 (Engineering) - 5,000 - 10,000 s.t.: $2500 ($500 Planning ... $2000 Engineering) -10,000.50,000 sJ.: $3250 ($750 Planning + $2500 Engineering) - 50,000 s.f. +: $4000 ($1000 Planning + $3000 Engineering) Date Administrative Lot Split Comp Plan Amendment House Move Lot Line Adjustment Vacate ROW/Easement $50 $500 $500 $50 $400 Signature of Owner Date :Title - Please Print Rec'd By: Receipt # ~.7 Owner Name - Please Print Date Rec'd G App. Complete 4/2312003 . TOTAL P.03 .. T VI-5 MEMORANDUM TO: Honorable Mayor and-Gity Councilmembers FROM: Dave Osberg, City Administrator DATE: February 12, 2004 SUBJECT: 2004 Firefighters Union labor Agreement Recommended Ci Council Action It is recommended that the City Council take action approving the 2004 Firefighter's Union labor Agreement. - The Firefighters Union has approved the 2004 labor Agreement, with the following changes: a.) b.) c.) d.) e.) Clarification of language in the Discipline section of the Agreement regarding who may be present during questioning of a disciplinary matter. Change advance notification requirements for retirement benefits, to coincide with existing Personnel Policy Wages shall be adjusted by 2.000/0 effective January 1,2004 and by 1.000/0 effective July 1, 2004. Delete a certain section pertaining to a 5 day suspension without pay prior to a termination action Holiday pay shall be pro rated to a per month calculation. Staff recommends approval of the 2004 labor agreement with the proposed changes. T T VI-6 MEMORANDUM TO: Honorable Mayor and City Councilmembers FROM: Dave Osberg, City Administrator DATE: February 12, 2004 SUBJECT: 2004 Police Supervisor's Union Labor Agreement Recommended Ci Council Action It is recommended that the Council take action approving the 2004 Poli.ce Supervisor's Union labor Agreement. - The Police Supervisor's Union has approved the 2004 labor Agreement with the following changes: a.) . b.) Wages and Paramedic pay adjusted by 2.00% effective January 1, 2004 and 1.000/0 effective July 1, 2004 Change the overtime provision to allow for hours worked as overtime on Christmas Day, New Year's Day, 4th of July and Thanksgiving being compensated at double time. Supervisors assigned to Investigations or School Liaison/Crime Prevention shall be compensated at $150.00 per month. c.) The 1ast two items currently exist as contract items in the Police Officers Union labor Agreement. Staff recommends approval of the 2004 labor Agreement with the proposed changes~ .. 1 VI-? MEMORANDUM TO: Honorable Mayor and City Councilmembers FROM: Dave Osberg, City Administrator DATE: February 12, 2004 SUBJECT: Nick Clare Memorial Run Recommended tit Council Action It is recommended that the City Council take action approving the utilization of City streets and City resources for the Nick Clare Memorial run, as outlined on the attached letter of request from Ron Clare. Staff has had no problems with this event in the past, and recommends approval. . T T ¡"" February 2, 2004 Dave Osberg, City Administrator Hastings City Hall 101 East 4th St. Hastings;~ 55033 RE: Nick Clare Memorial Run, May 1, 2004 Dear Dave, Thank you for your support of the past Nick Clare Memorial runs and for bringing the run request forward to the city council. Weare hoping to get approval for the run again this year. Please put it on the consent agenda as soon as possible. Proceeds from the run will benefit athletic programs at the high school, Nick Clare scholarship fund,and local charities. The routes for the 10K, 5K, and 2K will be the same as last year. The 10K and 5K will start Oft Featherstone. The 10K will proceed North on Pleasant Drive, then down on the Lock and Dam Road, then up on 2nd Street back to Pleasant. It will then turn west on 4th St. to General Sieben Drive, then back to Featherstone Road into the North/East entrance of the High School. The 5K will go from Featherstone to State, then to 3rdSt, then River Street, and back up on 4th Street to General Sieben Drive, and back to Featherstone into the North/East entrance of "the High School. The 2K route will go down General Sieben to Summit Point, then back on Featherstone. A map is enclosed with the routes for the three walk/runs. We will need the following: * About 200 cones, 6 buckets of sand, and barricades from the street department. * Police assistance in blocking off part of one road (County Road 42) and directing traffic. We will contact each department for the above once approval by you and the city council is granted. We would like the barricades at General Sieben Dr. & 4th, River & 4th, Pleasant & IS\ 2nd & Lock & Dam Rd., 1st & County Rd. 42, Pleasant & 4th, River & 2nd S1., Cty. Rd. 42 & Pleasant, 2nd & River and 2nd & Pine S1. If you have any questions on the above or any additional comments or questions, please call Ron Clare at 651-437-8787 or Tom Johnson, Athletic Director at the Hastings High School ~ Ron Clare ~~~ Where: Start and Finish at the Hastings Senior High School - 200 General Sieben Drive (off Hwy. 55) Nick Clare was an avid cross-country runner and cross-country skier. He was tragically killed in a motor vehicle accident on November 11, 2001. Nick graduated from Hastings High School in 1996. He participated in the cross- country running, cross-country skiing and track programs. Proceeds from the run witt benefit these programs and the scholarship in his name at the Hastings High School. . Nick Clare Memorial Run J' A ~æ.{\\'~~1i:;;;¡:t;;;>S;fu,;~;:'l.':',.; '" !" ' Saturday, May 3, 2003 ,$1fi!t"*':"WJI~fJJi¡!;i2I~'i~rij1tJi~f~:;':¿:&::~fi,lL~~Y:Z,::::t, , 10K + 5K - Run 8:30 a.m. , ..",'"~".!ii::í!í1'}ii:;~~![!i3:\\~;7t;J;',í;;'i£;:;3;1:;";::é:;:::,':1' , 2K - Fun Run/Walk - 9:00 a.m. '.Jt~d~~~~W'j;;::¡;¡'&;%\! '. ...' Packet Pick Up: All pre-registered participants may pick up race numbers and T-shirts (10K and 5K only) from 7:15 a.m. - 8:15 a.m. on May 3. A limited number of T-shirts will be available for race day registrants. T-shirts are guaranteed for 10K and 5K participants registered by April 23. If more are needed, they will be available at the Hastings Public Library on Saturday, May 17, 2003 from 10 a.m.-2 p.m. Participation ribbons will be given to 2K entrantS'. T-shirts can be purchased for $10.00 each. For questions: Call Jen at 651-438-5404 or log onto nickclare.com A wards: Awards will be given to the overall top three males and females in the 10K & 5K. Entry Fees: By April 23 After April 23 2 K - $ 5.00 2 K - $ 6.00 *5K - $15.00 *5K - $20.00 *10K - $15.00 *10K - $20.00 *A1/10K and 5K registrants will be admitted to the food tent. T-shirts are included in the 10K & 5K fee. ----------------------------------------------------------------------- Registration Form - Nick Clare Memorial Run - Saturday, May 3, 2QO3 Return to: Nick Clare Memorial Run, 900 W. 5th St., Hastings, MN 55033 Name (Please Print) Phone Last First Address Street # and Name City State Zip Sex 0 F 0 M Age T-shirt size: Adult Small 0 Medium 0 Large 0 X-Large 0 Entry Fees: If received by April 23 1 OK & 5K $15.00 0 If received after April 23 1 OK & 5K $20.00 0 Make checks payable to: Nick Clare Memorial Run 2K $5.000 2K $6.00 0 Waiver: I am entering this event at my own risk and assume all responsibility for injuries I may incur as a direct or indirect result of my participation. For my heirs, and myselt I agree not to hold the participating sponsors and their directors, employees and/or agents responsible for my claim. Signature (Parent or Guardian must sign if participant is under age 18) GDI No. 61749 3/03 .. 1 ~~-£~='=""~~~"'~W~:;f1~~Z~'i.""(;~"'~:-"~~';:;ii;æ;-:;:~:L.":,;,,, :;::, ' ",,::'::::':,:.': ;",7;::'::.'::. Clare Memorial Run .... \ ..-J ~."'. "';"."'~~~_. _-"d -~\~=..;.~:"'",."'<. :::;7:;¿:::=;:Z::':~:;',:',:",~,:='.:.:::;-,.::-;--_: : :~:;- .:..::;,:';;L'.' E. Start . « ...J Finish I HHS I Jr/ý SK Course starts at Hastings High School proceeds down Featherstone Hill and follows the same course as last year, just backwards, and up 4th Street to finish at the High School. AGE ~ 10K Course starts at Hastings High School proceeds down Featherstone Hill then down by the river near downtown then back on 4th Street to finish at the High School. J, Start . 4:( ...J 4th ';".,':::'",:,"";' ~ "'),Y':"',',:'. ",'{:".:",c":;'..:';"'-' .' , , 21( Cóurs~stàtf~åt Håsting5 H;g~Séñoq'ii¡'clproceeds down General'Sieben Ðrrve tiJ; Summit Point back to .:¿:?<:,ièatlJe,fSrÒne /load' and f¡nishes..~t;'tlJ~ High School. There wi/the' no timin1:, ¿òne: for the' 2K~ <;'~/.:f.,),¡~':+";..,~:~";,~;;:i,- " '. ::'~,[efS:"~i'i:..:;.:' . ..,,' " . .. 1 ~ ,~ VI-8 OFFICE OF PRE- LETTING SERVICES. STATE OF MINNESOTA DEPARTMENT OF TRANSPORTATION LANDSCAPE PARTNERSHIP PROJECT Mn/DOT AGREEMENT NO. 86068 S.P.1910-969A (T.H.55=053) . \ State Funds The State of Minnesota Department of Transportation, and The City of Hasting~ Re: State cost landscape materials acquisition by the City for use along T.H.55 ORIGINAL AMOUNT ENCUMBERED $5,797.00 AMOUNT RECE IVABLE (None) .. THIS AGREEMENT is made and entered into by and between the State of Minnesota, Department of Transportation, hereinafter referred to as the "State", and the City of Hastings, Minnesota, acting by and through its City Council, hereinafter referred to as the "City". 1 , \ T 1 .. .. 86068 WHEREAS, the City is about to perform landscaping along Trunk Highway No. 55 from Spring Street to Bahls Drive within the corpo~ate City limits in accordance with City-prepared plans, specifications and special provisions designated as the "Hastings T.H.55 Landscaping Plan", which project has been designated by the State as State Project No. 1910-969A (T.H.55=053)¡ and WHEREAS, the City has requested participation by the State in the costs of landscape materials acquisition in accordance with the terms of the State's "Community Roadside Landscaping Partnership Program"; and WHEREAS, the State is willing to participate in .the costs of the landscape materials acquisition as hereinafter set forth¡and WHEREAS, Minnesota Statute Section 161.20, subdivision 2 authorizes the Commissioner of Transportation to make arrangements with and cooperate with any governmental authority for the purposes of constructing, maintaining and improving the trunk highway system. . . IT IS, THEREFORE, MUTUALLY AGREED AS FOLLOWS: ARTICLE I - PROJECT ADMINISTRATION BY THE CITY Section A. Landscape Materials Acquisition The City shall acquire landscape materials in accordance with State-approved City plans, specifications and special provisions designated as the "Hastings T.H.55 Landscaping Plan". Landscaping shall be performed by City forces in accordance with State-approved City plans, specifications and special provisions that are on file in the City's office and in the State's pffice of Environmental Services in St. Paul, and are incorpor~ted into this Agreement by reference. 2 \ \ .. 1 ~ 86068 Section B. Purchase Order to be Furnished to the State The City shall, within 7 days after ordering the landscape materials, submit. to the State's Landscape Partnership Program Coordinator in St. Paul a copy of the purchase order for the landscape materials. Section C. Direction, Supervisi~n and Inspection Landscape materials acqu'isition performed in accordancê.with this Agreement shall be under the direction of the City; however, the State cost participation landscape materials to be acquired under this Agreement shall be open to inspection by the State's authorized representatives. The City shall give the State's Landscape Partnership ,Program Coordinator five days notice of its intention to receive delivery of the landscape materials. Responsibility for the control of the State cost participation landscape materials acquisition covered under this Agreement shall be on the City and shall be carried out in accordance with State- approved City plans, specifications a~d special provisions designated as the "Hastings T.H.55 Landscaping Plan". . . The City must verify whether or not nursery vendors are under a Gypsy . . Moth Compliance Agreement between the Minnesota Department of Agriculture, hereinafter referred to as the "MDA", and the United States Department of Agriculture or under an MDA Japanese Beetle Quarantine. A current Certificate of Compliance must accompany all plant material shipped from nursery vendors subject to quarantines for Gypsy Moth and Japanese Beetle. To determine if vendors are subject to quarantines, call the MDA Supervisor of Plant Regulatory Services at (651) 296-8388. 3 \ \ T T 'f 86068 Section D. Completion of Materials Acquisition and Installation The City shall cause the acquisition and installation of landscape materials to be started and completed in accordanèe with the time schedule in the Community Roadside Landscaping Partnership Program Project Application, which is on file in the State's Office of Environmental Services and is incorporated into this Agreement by reference. An exchange of letters between the appropriate City official and the State's Landscape Partnership Program Coordinator, for unavoidable delays encountered in the performance thereof,may extend the completion date for the landscape materials acquisition and installation. Section E. Compliance with Laws, Ordinances and Regulations The City shall, in connection with the acquisition of the landscape materials, comply with all Federal, State and Local laws, and all applicable ordinances and regulations. Section F. Right-of-Way, Easements and Permits The City is hereby authorized to work on State right-of-way for the purposes of installing and maintaining the landscape materials, ". including any necessary replacement of landscape materials that fail to survive. The City shall, without cost or expense to the State, obtain all rights-of-way, easements, construction permits and any other permits and sanctions that may be required in connection with the installation of landscape materials. Prior to advance payment by the State, the City.shall furnish the State with certified copies of the documents for those rights-of-way and easements, and certified copies .of those construction permits and other permits and sanctions required for State landscaping. 4 , , ..-..---...... ,_.. T 1 86068 ARTICLE II - STATE COST Section A. Basis The State's full and complete share of the costs of the landscaping to be performed along Trunk Highway No. 55 from Spring $treet to Bahls Drive within the corporate City limits under State Project No. 1910-969A (T.H.55=053) shall be equal to the delivered cost of the'landscaping materials acquired in accordance with the "Hastings T.H.55 Landscaping Plan." Section B. Payment It is estimated that the cost of the landscape materials acquisition is $5,797.00. The maximum obligation of the State under this Agreement shall not exceed $15,000.00, unless the maximum 'obligation is increased 'by execution of an amendment to this Agreement. The State shall pay to the City an amount equal to the delivered cost of the landscape materials, not to exceed the maximum obligation, after the following conditions have been met: 1. Encumbrance by the State of the State's total cost share. . .. 2 . Execution and approval of this Agreement and the State's transmittal of it to the City. 3. Receipt by the State's Landscape Partnership Program Coordinator, from the City, of the following: a. Copies of the purchase orders for the landscape materials, as provided for in Article I, Section B. of this Agreement. 5 \ \ ----~..... ---- .. 1 86068 b. Certified copies of the documents, as provided for in the second paragraph of Article I, Section F. of this Agreement. c. Written request for payment, accompanied by copies of supplier invoices for the landscape materials acquisition and delivery. ARTICLE III - GENERAL PROVISIONS . . .SectJ.on A. installation and Maintenance by the Cit~ After acquisition of the landscape materials, the City shall install the landscape materials along Trunk Highway No~ 55 and provide for the proper mainten~nce thereof, without cost or expense to the State. Maintenance includes, but is not limited to, removal and replacement of all materials that fail to survive. Criteria for maintenance and replacement are shown and described in EXHIBIT "A", Maintenance Responsibilities Plan and Schedule, which is attached and incorporated into this Agreement. Section B. Responsibilities of the Cit~ The City shall, in connection with the landscape materials acquisition, installation and maintenance, comply with the following conditions: 1. Use of State right-of-way shall in no way impair or interfere with the safety or convenience of the traveling public in its use of the highway. 2. Preserve and protect all utilities' located on lands covered by this Agreement, without cost or expense to the State. 6 , , .. t 86068 3 . As required by Minnesota Statute 216D, notify Gopher State One Call System (1-800-252-1166) at least 48 hours before any excavation is done on this project. 4. No advertising signs or devices of any form or size shall be constructed or shall be permitted to be constructed or placed upon State right-of-way. 5. Upon completion of the installation of landscape materials and during performance of maintenance operations, restore all disturbed areas of State right-af-way so as to perpetuate satisfactory drainage, erosion control ~nd aesthetics. Any'use of State right-of-way permitted by this Agreement shall remain subordinate to the right of the State to use the property for highway and trànsportation purposes. This Agreement does .not grant any interest whatsoever in land, nor does it establish a permanent park, recreation area or wildlife or waterfowl refuge facility that . would become subject to Section 4(f) of the Federal-Aid Highway Act of 1968. . 6 Section C. Examination of Books, Records, Etc. As provided by Minnesota Statute Section 16C.OS, subdivision 5, the books, records, documents, and accounting procedures and practices of each party' relevant to this Agreement are subject to examination by each party, and either the legislative auditor or the state auditor as appropriate, for' a minimum of six years from final payment. Section D. Te~nation of Agreement The State may terminate this Agreement if "it's the State's desire to use any portion of State right-of-way subject to this Agreement for transportation purposes, by giving the City written notice at least 7 \ \ .. , 86068 90 days prior to the date that such termination shall become effective. Upon termination of this Agreement, the City will be required to restore and return the area to a condition satisfactory to the St~te's Metropolitan District Engineer at Roseville. Each party may terminate this Agreement, with or without cause, by providing the other party with written or fax notice of. effective date of termination. The State is not obligated to pay for services performed after notice and effective date of termination. Upon such termination, the City is entitled to payment for services satisfactorily performed under this Agreement. prior to the effective date of termination. The State may immediately terminate this Agreement if it does not obtain funding from the Minnesota Legislature, or other funding source; or if funding cannot be continued at a level sufficient to allow for the payment of the services covered under this Agreement. Termination must be by written or fax notice to the City. The State is not obligated to pay for services performed after notice and effective date of termination. Upon such termination, the City ia entitled to payment' for services satisfactorily performed under this Agreement prior to the effective date of termination, to the extent the funds are available. Section E. C1a~s Each party is responsible for its own employees for any claims arising under the Workers Compensation Act. Each party is responsible for its own acts, omissions and the results thereof to the extent authorized by law and will not be responsible for the acts and omissions of others and the results thereof. Minnesota Statutes Section 3.736 and other applicable law govern liability of the State. 8 \ \ W T 86068 Minnesota'Statutes Chapter 466 and other applicable law govern liability of the City. Section F. 'Nondiscrimination The provisions of Minnesota Statute Section 181.59.and of any applicable law relating to civil rights and discrimination shall be considered part of this Agreement as if fully set forth herein. Section G. Agreement A~roval Before this Agreement becomes binding and effective, it shall be approved by a City Council resolution and executed by such State and City officers as the law may provide' in addition to the Commissioner of Transportation or their authorized representative. ARTICLE ,IV - AUTHORIZED AGENTS The State's Authorized Agent for the purpose of the administration of this Agreement is Todd Carroll, Landscape Partnersh~p Program Coordinator, or his successor. His current address and telephone number are 395 John Ireland Boulevard, Mailstop 620, St. Paul, MN 55155, (651) 284-3760. The City's Authorized Agent'for the purpose of the administration of this Agreement is Kevin D. Smith, or his successor. His current address and telephone number are 920 West 10th Street, Hastings, MN 55033, '(651) 480-6178. 9 \ \ T 1 86068 IN TESTIMONY WHEREOF the parties have executed this Agreement by their authorized officers. STATE ENCUMBRANCE VERIFICATION Individual certifies that funds have been encumbered as required by Minn. Stat. §§ 16A.1S and 16C.OS. By Date MAPS Encumbrance No. CITY OF HASTINGS By Mayor Date By Title Date ----.--. --. DEPARTMENT OF TRANSPORTATION Recommended for approval: By Landscape Partnership Program Coordinator By Metropolitan District Engineer Approved: By State Design Engineer Date Approved as to form and execution: By Contract Management Date COMMISSIONER OF ADMINISTRATiON As delegated to Materials Management Divis1øn By Date. 10 \ \ .~ ... CITY OF HAS TIN GS RESOLUTION " IT IS RESOLVED that the City of Hastings enter into MnlDOT Agreement No. 86068 with the State of Minnesota, Department of Transportation for the following purposes: To provide for payment by the State to the City of the State's share of the costs of the acquisition of landscape material to be installed, along and adjacent to Trunk Highway No.55 from Spring Street to Bahls Drive within the corporate City limits under State Project No. 1910-969A. IT IS FUR';I'HER RESOLVED that the Mayor and the authorized to execute the Agreement and any amendments to the Agreement. are CERTIFICATION. I certify that the above Resolution is an accurate copy of the Resolution adopted by the Council of the City of Hastings at an authorized meeting held on the day of , 2004, as shown by the minutes of the meeting in my possession. (Signature) Subscribed and sworn to before me this day of , 2004 (fypc or Print Name) . .. Notary Public (fide) My Commission Expires ~~ ~ ~,. ~~ +C",,:f ~ \ \ T T .r\ ., ( EXHIBIT nAil Maintenance Responsibilities Plan and Schedule Table 18. REQUIRED LANDSCAPE MAINTENANCE ACTIVITIES MAl NTENANCE CONSIDERATION PLANT PRUNING WEED FERTILIZATION GROUPS CONTROL See Table 5, When To Type Of Fertilization Schedule Evergreen Trees Anytime - Dry Corrective and Maintain mulch at 3" Yes Deadwood Removal minimum around trees. Shade Trees . Anytime - Dry. Training and in mowed areas, keep Yes weed free. . Corrective Ornamental Trees Winter.. Corrective Yes Everqreen Shrubs Anytime - Drv Deadwood Removal Yes Deciduous Shrubs Dormant Corrective and Maintain minimum 3~t Yes Renewal woodchip mulch in a weed free condition until shrub crown closure. Vines Dormant Deadwood Removal No Groundcovers . Do not prune oaks during April, May and June. Do not prune Honeylocust while dormant or when humid or wet. .. Do not prune apples, crabapples or Mountain Ash during April, May and June. . TABLE 1 b. REQUIRED LANDSCAPE MAINTENANCE ACTIVITIES . . MAINTENANCE CONSIDERATION . PLANT GROUPS WATERING INSECT AND RODENT REMOVALS AND DISEASE PROTECTION REPLACEMENTS CONTROL Everareen Trees Yes until established As needed. Yes - Pine Only Remove all dead plants. Shade Trees (2 yrs.). Yes Remove diseased Replace dead or dying Ornamental Trees' Supplemental watering plants that pose Yes plants unless the lost may be needed during threats to adjacent plants do not noticeably EverQreen Shrubs drought periods plantings. No. compromise the visual (especially during July appearance or design Deciduous Shrubs and August) even after No. intent. plants are established. VInes No. Groundcovers No. . Rodent protection is generally not practical for mass shrub plantings, maintaining clean mulched planting areas free of weed growth will reduce problems. Mowed turf in formal planting areas will help reduce rodent problems. , \ . ~ LaÆA T 1 ¡II TABLE 28. CALENDAR OF LANDSCAPE MAINTENANCE ACTIVITY Januarv Februarv March Acril Mav June PruninQ See Table 1a for Best Time for Specific Species. . Weed Control: 'Plantina beds must be ke¡ t in a weed free condition. Remulch I OXX XXXX XO Herbicide Must be applied by a.licensed Pesticide Applicator. Fertilization: Turf XXXX Shrubs, Trees Insect & Disease Time of control depends on the type of insect or disease and when it is detected. Sunscald Protection Remove wrap. Watering During first and second growing seasons approximately once a week or as needed to maintain adeQuate but not excessive soil moisture. Maintain Rodent 0000 0000 0000 0000 0000 0000 Protection Turf Maintenance Mowina OOX XXXX Mower Damage Prevention X XXXX XXXX Replanting Evergreen Trees OXX XXO Deciduous Trees OXX XXX)( Container Plants XXX XXXX XXXO Turf 0 XXX)( . .. XXOO . . X - Optimum Time 0 - Less than Optimum Time . Undiluted white latex paint is recommended. repaint as necessary until trees reach 4" caliper. '- Sheet 2 of 4 , , T 1 I' JI TABLE 2b. CALENDAR OF LANDSCAPE MAINTENANCE ACTIVITY July AuQust September October November December Pruninq See Table 1 a for Best Time for Specific Species. Weed Control: Planting beds must be ket t in a weed free condition. Remulch XXXX XXXX XXXX XXXX 00 XO Herbicide Must be applied by a licensed Pesticide Applicator. Fertilization: Turf XXXX Shrubs, Trees XXXX . Insect & Disease Time of control depends on the type of insect or disease and when it is detected.. Sunscald Protection Apply or maintain paint. Install wrap.. Watering During first and second growing seasons approximately once a week or as needed. Maintain Rodent Protection 0000 0000 xxxx XXXX. XOOO 0000 Turf Maintenance Mowina XXXX XXXX XXXX XXOO Mower Damage Prevention XXXX XXXX XXX)( XXOO Replanting Evergreen'Trees OX XXXO Deciduous Trees OXXX XO . Container Plants 0000 coax XXXO . Turf 0000 OOXX XXX)( 00 x - Optimum Time 0 - less than Optimum Time . . Undiluted white latex paint is recommended,¡epaint as necessary until trees reach 4" caliper. Sheet 3 of 4 \ \ T 1 ~ . ~ ...' t. c: TABLE 3. DESCRIPTIONS OF TYPES OF PRUNING TYPES OF PRUNING WHEN TO PRUNE DESCRIPTION Disease Removal After Diagnosis Removal of fungal bacterial growths. Sterilize pruners between cuts. Deadwood Removal See Table 1 Removal of dead branches, normally from the interior portion of the crown. Training See Table 1 Maintaining the central leaders and acceptable symmetry in evergreen, shade and ornamental trees. Removal of suckers and water sprouts. Corrective See Table 1 Removal of storm-damaged, vehicle-damaged or vandalized limbs. Renewal See Table 1 Removing all top growth at or near the groun'd line and remulch. Or removal of 1/3 of the oldest stems at the ground line. TABLE 4. WEED CONTROL METHODS - INTEGRATED APPROACH CATEGORY METHOD TREES SHRUB BEDS TURF Replanting - Filling Voids X X Fertilization X X X Remulch* X X X Herbicides X X X Weed Whip No X * Wood chip mulch should be replenished around shade trees and low growing shrubs every 3-5 years. Place mulch to a 4" depth. Mulching will help control weeds, reduce mower damage and conserve. moisture. TABLE 5. FERTILIZATION SCHEDULE CATEGORY FREQUENCY TIME OF APPLICATION ANALYSIS RATE Mowed Turf Every 3 Years April or October 12-12-12 300 Ibs/acre Shrub Beds. Every 3 Years October or April 12-12-12 251bs/1000 SQ. ft. Shade Trees. Every 3 Years October or April 12-12-12 10 Ibs/1000 sq. ft. Note: Do not fertilize trees and turf during the same season. Offset tree fertilization by one season in order to prevent fertilizer bum on turf. . Plants that fix nitrogen, like Silver Buffaloberry, Caragana, Honeylocust, Russian Olive or other legumes, should not be fertilized except under special conditions. Tall shrubs do not need to be fertilized if leaf color remains normal. '----...-.-.. . Shp..p..tA.af.41 \ \ T T VI-9 I MEMORANDUM I To: From: Date: Re: Mayor Werner and City Councilmembers Melanie Mesko Lee, Administrative Assistant/City Clerk February 11, 2004 Application for a One-Day Gambling Permit-Elizabeth Ann Seton Recommended City Council Action: Approve the attached Resolution, approving a one-day gambling permit for Elizabeth Ann Seton School. The raffle is planned for April 30, 2004 and will be held at SEAS. Background: If Council should approve this application, the attached resolution will be sent to the Minnesota Lawful Gambling Board showing the City's approval to allow the raffle. The Council approved a similar request by this organization the last several years. Should you have any concerns or questions, please do not hesitate to contact me. Attachment: Resolution-Approving application for a one-day gambling permit for Elizabeth Ann Seton School on April 30, 2004. YT "',cC~c,,',",~,'~ """"_"~,,~~,,,,",""~"~" ","".."". :..'",,","C_._~~' _.._-~-"'~ CITY OF HASTINGS DAKOTA COUNTY, MINNESOTA RESOLUTION NO. 021- -043 EXTRACT OF MINUTES OF A MEETING OF THE CITY COUNCIL OF THE CITY OF HASTINGS, MINNESOTA HELD: FEBRUARY 17, 2003 Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Hastings, Dakota and Washington Counties, Minnesota, was duly held at the City Hall in said City on the 17th of February, 2004 at 7:00 o'clock p.m. for the purpose in part of authorizing Resolution No. 02- -04, approving application by Elizabeth Ann Seton School to conduct a one-day raffle on April 30, 2004 at Elizabeth Ann Seton Church, 2035 15th Street West. The following Councilmembers were present: And the following Councilmembers were absent: Councilmember moved its adoption: introduced the following resolution and .. 1 RESOLUTION NO. 02- -04 RESOLUTION APPROVING THE APPLICATION BY ELIZABETH ANN SETON TO CONDUCT A RAFFLE WHEREAS, the Elizabeth Ann Seton School has presented an application to the City of Hastings to conduct a raffle on April 30, 2004 at Elizabeth Ann Seton Church, 2035 15th Street West; and; WHEREAS, the Minnesota Lawful Gambling Board requires a Resolution be passed to approve the request; and WHEREAS, the application for Exemption from lawful Gambling license has been presented; and . WHEREAS, St. Elizabeth Ann Seton has paid the required fees. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hastings that the Mayor and City Clerk are authorized and directed to sign this resolution and forward to the Minnesota Department of Gaming, Gambling Control Division, showing the approval of this application for an Exemption from Lawful Gambling License. The motion for the adoption of the foregoing resolution was duly seconded by Councilmember and, after full discussion thereof and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: Whereupon said resolution was declared duly passed and adopted on the 17th day of February 2004. Michael D. Werner, Mayor ATTEST: Melanie Mesko Lee, Administrative Assistant/City Clerk (SEAL) ---_.~-_........_- .... ,. VI.10 MEMO TO: FROM,: RE: DATE: Honorable Mayor and City Council members Lori A. Webster, Finance Director jJ~});:." 2004 Budget adjustments -ÕV'" February 10, 2004 _.~ -- - The City Council is asked to authorize the following budget adjustment requests: loT. De artment 101-160-1601-xxx $ 5,000.00 budget increase for maintenance contracts on WAN not originally budgeted for. Transfer budget dollars from supplies (101-160-1601-6217) to maintenance contracts (101-160-1601-6310) .Fire Del!-élrtment $28,500.00 increase to equipment-line item for Exhaust Control system as roll over from 2003 budget year (213-220-2200-6580) $70,000 increase to the Fire ERF budget for purchase/replacement of two vehicles. police De..e.artme,m $ 7,156.00 Increase revenues for the sale of police vehicles for - funds received in January 2004 - (101-000-0000-5810) ,', $ 5,856.00 increase the police expendituré line item - equipment/vehicles ( 101- 201-2010-6540) to fund Visi (light) bars etc... on the replacement vehicles. $ 1,300.00 increase to the police expenditure computer equipment line item for the difference (101-201-2010 - 6571) ~tew~ter peDartment . $ 5,900.00 Decrease expenditures for fencing cut from the 2004 budget and posted in error. (601-300-3400-6580) Council Action Re uested Authorize the above 2004 budget adjustments and as indicated. .. 1 .""""",,,.:"'<," ";",^",,,,",="""'~"C"""""=;"""'"~"""'",,~" ,,' """u;",="""""",.;..;""......._.:"";~".,..........""~"""=""-...",,,,,,,,,,,~-,-...........-...~~~.............."'-""""""""~"=<m""""'..,;,..,...,=-"",...."""",,:.,, .'"""""""""'~"O"""""':=""""'"œ"="","",~""'C;'""':", Reque'st For Final Payment Date: Janu~ry 28~ 2004 Project: 2002' General Sieben Drive Contractor: McNamara Contracting Request Number: 9 Payment Period: 1/1/2004 - 1/31/2004 '~:"¡;'¡"""""'"",:,""""'.:n,:"':"~"""""""""""""""x,,;-; " ,,',. ,;,.", ."""..""",...,""""""",."""",="""""""""""""..,="",.....""."""=--......""",,,,,,,,,,,~'-"'~""""""""""""-~""'"""'~"""><__MW"""","""'"""","""""="""""-""""'"~""""""""',"h:,", """",, """', "",'" ,"'" ITEM ORIGINAL BID CO IVIPLETED I This J>eriod Ie To Date I I Quantity II Amount I Quantity I Amount I "~.~_.~"'.........~,,..._~-, ~.w_._.""M~~"_,~-,----",~, - ----~.~~ _w,.-..----..-.." .~'------_._~_._-~~.=-"_....,~._~*-"'~---~-,,-.,"-'".-..--'" . '^."""""--_"_'"-""""'-"',«""""',"-""""">~~"'"" I Unit II Quantity II Unit Price I 1.511 non-metalic conduit LF 500 $3.50 0 $0.00 600 $2,100,00 1 011 gate valve & box Each 2 $1,645.00 0 $0.00 2 $3,290.00 1011 watermain ductile iron cl 52 LF 547 $37.50 I 0 $0.00 515.5 $19,331.25 1 011 wet tap Each 1 $5,180.00 I 0 $0.00 1 $5,180.00 1211 FES with trash guard Each 1 $1,015.00 I 0 $0.00 1 $1,015.00 1211 RC Pipe Sewer Des 3006 Cl V LF 696 $37.10 I 0 $0.00 720 $26,712,00 1511 FES with trash guard Each 3 $1,107.00 I 0 $0.00 4 $4,428.00 15" RC Pipe Sewer Des 3006 CL V LF 775 $39.20 I 0 $0.00 764 $29,948.80 18" FES with trash guard Each 1 $1,200.00 I 0 $0.00 1 $1,200.00 18" RC Pipe Sewer De~ 3006 CL V LF 173 $41.90 I 0 $0.00 197 $8,254.30 .. 2'1" RC'pipe sewer des 3006 cl v LF 336 $52.00 I 0 $0.00 333 $17,316.00 24" FES with trash guard Each 2 $1,730.00 I 0 $0.00 2 $3,460.00 24" RC pipe sewer des 3006 cl v LF 224 $69.85 I 0 $0.00 196 $13,690.60 24" solid line white epoxy LF 330 $7.30 I 0 $0.00 281 $2,051.30 24" solid line yellow epoxy LF 182 $7.35 I 0 $0.00 160 $1,176.00 36" FES with trash guard Each 1 $2,760.00 I 0 $0.00 1 $2,760.00 36" RC pipe sewer des 3006 cl v LF 81 $162.10 0 $0.00 372.2 $60,333,62 < 4" broken line white epoxy , LF 2625 " $0.60 j 0 $0.00 488 $292.80 - " . 4" Concrete Walk SF 17000 $5.85 I $0.00 ~ 0 17166.17 $100,422,09 ~ 4" double solid line yellow epoxy LF 2876 $1.15 I 0 $0.00 3848 $4,425.20 4" gate valve & box Each 1 $720.00 I 0 $0.00 1 $720.00 4" perf pipe",drain . LF 85 $15.00 I 0' $0.00 90 $1,350.00 '""',"""""""""'"'¡""'-'"\"",""'~"",,, .' ,'A"""""""""",$"k""""""'~_"'i"¡'j"""""'W4"""""";~";~'-""¡","....."..,..,..".."',..",,"'u...,-..- """'-"-"'-"""'-"""""""-'-""""""""""""""""""""""""'0,,""""°"""",,""""""""",""c"", .'°""" ',.'","',""1",' ",.', ,', ,.:;v". ;....,:";:"',.',<:; '..."" ;.,'c,/,.,:;/.." "..< Page 1 of 8 ORIGINAL BID "';¡-"""";'¡¡,"" ',;,""""", """"',"'",""""'"""";,,,, "¡"':;'~¡¡"'""¡'"""""¡¡"""""""";"'<:""-',""""..."",""""""~,,,;"""';o¡"'","""'"""""""""""""" -;0""'""'"""""""""',-""""""""""",",, "","",'.....m"".."'"",=~",~""""""¡¡¡¡""""",""==¥..¡,,,, ,.;"=".."""~",..¡"","""..¡,...,¡¡",;""""""";"",,~,,~,,,¡,,,,,,-,, COlVIPLETED I This Period II To Date I I Quantit)1 II Amount I Quantity I 'Amount I ~'~'_'_'-----..__."---.,.._-,,,_.,. '.,---, $0.00 556 $0.00 7[~61 $0.00 372 $0.00 8.6 $0.00 4827.95 $0.00 181.46 $0.00 11.5 ($835.00) $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0:00 $0.00 $0.00 $0.00 $0.00 ($3,500.00) $0.00 7874.59 $0.00 $0.00 $1.07 $0.00 $0.00 2260.46 $0.00 $0.00 $0.00 ITEM ~ I Unit II Quantity II Unit Price I I ..".,.",. ';'~¡';'""""""""""~"""""""<'¡'M'"~",~'" "."".~<""" ", "w,",.,.""""""""""""" """'~'"'=""";'¡""~"""""~~-,;~~,"'m"_.,~..,="""""¡'=-'~-~-'..--~~-~,,-~~--------~ '-.--. 4" ridged steel conduit LF 441 . $15.75 l'. 0 4" solid line white epoxy , LF 2885 $0.60 I 0 411 solid yellow epoxy LF 950 $0.60 I 0 411 watermain ductile iron cl 52 LF 39 $31.00 I 0 5' Concrete Sidewall< SF 4827.95 $5.35 1 0 611 Concrete Driveway Pavement Sy '16, $50.00 I 0 611 ductile iron pipe sewer cl 52 (0-81 depth) LF 36 $60.80 I 0 6" gate valve & box Each 1 $835.00 I -1 611 PVC Sch 40 Sanitary Sewer Pipe 01 - 8' depth LF 86 $21.50 I 0 611 Watermain Ductile Iron CL 52 LF 58 $31.70 I 0 811 DIP Sanitary Sewer Pipe CI 52 LF 35.5 $64.00 I 0 811 gate valve & box Each 4 $1,143.00 I 0 811 Outside Drop Sanitary Manhole' LF 5.9 $350.00 I 0 8" PVC Pipe sewer sdr 35' (0-8' depth) LF 95 $27.20 I 0 811 PVC pipe sewer sdr 35 (101-12' depth) LF 50 $31.90 I 0 811 PVC pipe sewer sdr 35 (16'-18' depth) LF 335 $75.55 I 0 8" PVC SDR 35 Sanitary Sewer Pipe 8' - 10' depth LF 289 $29.55 I ' 0 8" Watermain Ductile Iron CL 52 LF 461 $33.10 I 0 8.0' Bury Hydrant Each 1 $1,450.00 I 0 Adjust Frame & Ring Casting Each 4 $450.00 I 0 Adjust Gate Valve Boxes Each' 1 $350.00 I '0 Adjust Gate Valves Ea 10 $350.00 I '-10 Aggregate Base cl 5 (cv) CY 5875 $21.50 , I 0 B-624 Curb & Gutter LF 308 $20.00 I 0 Bituminous Material for Tack Coat Gal 1799 $2.50 I 0 Bituminous Non-wear course (lv3) Ton 2300 $35.60 I 0.03 Bituminous Non-wear course (mv3) Ton 2328 $35.60 I' 0 Bituminous Wear Course (mv4) Ton 1920 $39.20 0 bollard Each 32 $545.00 I 0 casting assembly (r-1642) each 3 $700.00 I 0 casting assembly (r-250-) . Each 1 $590.00 I 0 """,';1,',"""""""",:;'-""':""",,C"l:"',è':"C",.,""""" 86 56.75 35.5 3 "5.9 398 143.5 2 289 422 6 11 0 308 1975 3172.19 971.4 32 3 . $8,757.00 $4,776.60 $223.20 $266.60 $25,829.53 $9,073.00 $699.20 $835.00 $1,849.00 $1,798.98 $2,272.00 $3,429.00 $2,065.00 $10,825.60 $4,577.65 $151.10 $8,539.95 $13,968.20 $1,450.00 $2,700.00 $3,850.00 $0.00 $'169,303,69 $6,160.00 $4,937.50 $112.929.96 $34,581.84 $88,610,03 $17,440.00 $2,100.00 $590.00 Page 2 of 8 ""',"'r»"i."""',',' ,';',.'""',,;,, '.."""""";;¡;;~",;,".""";;"..""",,,,," ","""'"""""""""""","','w';""""""""""""""""""'",,"'¡'.v"",~""","""""""""""'=""""';¡¡;-""-""!_>==;""""""""~'""""-*"""';""~"""",",,,,,~~,"..,,,,;""""""""""""'"""""""""""'~"""""""~""""",."'R"',""="""."0,"",;";;,,..""".""=', ".,' ,'<"""" ' ... CO lVIPLETED I This Period, IL 'To Date J II Unit II Quantit)1 II Unit Price II I Quantity II Amount I Quantity I Amount ] ----=-=------~---~----~-~~~~~-~-r- ~ - -- ----------- --- casting assembly a-7d (storm) Each 1 $710.00' 0 $0.00' 1 ',. ," $710.00 '~'m 'catch basin casting assembly r-3067-v (storm) each 22 $690.00 I 0 $0.00 22 $15,180.00 Clearing Tree 2 $250.00' I 0 $0.00 ~1 $'750.00 Common Excavation (ev)(p) CY 8308 $12.10' I 0 $0.00 8497.11 $102,815,03 Concrete curb & gutter b618 LF 9215 $8.30 I 606 $5,029.80 8399.5 $69,715.85 Concrete Walk Revised SF 5302 $8.55 I 0 $0.00 5302 $45,332.10 connect to exist storm sewer Each 9 $1,267.00 I 0 $0.00 13 ' $16,471.00 consruct drainage structure des 66-4020 Each 1 $4,426.00 I 0 $0.00 1 $4,426.00 çonstruct drainage structure des 48-4020 Each 9 $2,120.50 I 0 $0.00 '11 $23,325.50 construct drainage structure des 60-4020 Each 3 $3,390.00 I 0 $0.00 4 $13,560.00 construct drainage structure design s-1 0 Each 12 $1,349.40 I 0 $0.00 14 $18,891.60 Construct Sanitary Manhole Each 5 $3,600.00 I 0 $0.00 5 $18,000.00 deciduous shrub #2 cant shrub 362 $42.00 I 0 $0.00' 370 $15,540.00 deciduous tree 2.0" cal B&B Tree 113 $300.00 I 0 $0,00 120 $36,000.00 Disk Anchoring Acre 2, $240.00 I 0 $0.00 3 $720.00 erosion control blanl<et cat~gory 2 SY 25 $4.20 I 0 $0.00 600 $2,520.00 Extra #'1 Each 1 $22,623.00 I 0 $0.00 1 $22,623.00 Extra #2 Each 1 $4,097.67 I 0 $0.00 1 $4,097.67 F&I sign panel type c ~ SF 307 $25.50 I 50 $1,275.00 407 $10,378.50 geotextile fabric SY 100 $5.00 I 0 $0.00 131.3 $656.50 Granular Borrow(cv)(2)(3) CY 600 $10.25 I 0 $0.00 159.01 $1,629.85 Grubbing Tree 2 $250.00 I 0 $0.00 ~~ $750.00 handhole Each 6 $895.00 I 0 $0.00 20 $17,900.00 Incentive Bonus (per addendum) LS 1 $25,000.00 I 0 $0.00 1 $25,000.00 . inlet protection filter aggregate Each 14 $200.00 I 0, $0.00 1 $200.00 install lighting system (7 lights) LS 1 $40,500.00 I, - 0 $0.00 1 $40,500.00 install salvaged 24" end section Each 2 $435.00 I ; 0 $0.00 2 $870.00 install salvaged casting each 2 $200.00 I 0 $0.00 2 $400.00 install salvaged hydrant Each 3 $1,297.00 I 0 $0.00 3 $3,891.00 insulation SY 20 $25.95 .- I 0 $0.00 3.57 $92.64 irrigation system . LS 1 $8,300.00, I 0 $0.00 1 $8,300.00 ITElVI ORIGINAL BID ',,'.,'iV,',',',Ç,¡'", """"¡',"',',n",,"""""'" ,"-M,"'<,0<"""'.',"",,""',""""',.7"'""-""""".""'o',',"~""""""""""";J'nu""""'~"""'~"""""""'1>'-""'r"""'~""}"'-="""'-""'""""",,,."'M"""'~'~"'~--""t"~~;."""""'"""""""""""..w;;.".".M,"',""""""""::;";...u,"L""..~,c",,,,> b~""",' ",'... .,:,,' ,',:,'.,:,~'",,:::,"" ,.., "':' ,':.;.',' """"'. Page 3 of 8 '..'",",""".'.,,'."""~"""""" """"","""""",""'W"""""=,"'n""'"æ"~~'.'""",,,.,"""""""""'"""'="""'==oo_-""--""""""""""""""""""",~"~"-=""",",=""",,.'¡:"M-,,,,,,""""'="""""""""""~"""""""~."-"""""¡-."""..""."""",=""""",,.#,,"ce"""""'."'.'.'" ITElVI ORIGINAL BID ~ COlVIPLETED I This Pedod II To'Date J , II Unit II Quantity II Unit Price II I Quanti!)' II Amount II Quantity II Amount] --~------------------~-~~-~~~~-~-~-~l-~------------------------- Kentucky Cpffee Trees Ea 19 $325.00 ... 0 $0.00 .. 19 . . $6,175.00 --.-, landscape edger LF 400 $5.25 I 0 $0.00 329.5 $1,729.~8 Manhole overdepth LF 40 $156.60 I 0 $0.00 14.46 $2,264.44 Mill Bituminous Surface (2.011) SY 3920 $1.85 I 0 $0.00 SH17 $10,761.45 Mill Bituminous Surface (full 'depth) SY 5773, $2.50 I 0 $0.00 5883 $14,707,50 Mobilization lump sum 1 $85,000.00 I 0 $0.00 1 $85,000.00 Mulch. Acre 2 $240.00 I 0 $0.00 3 $720.00 ornamental tree 1 .511 cal B&B Tree 24 $273.00 I 0 $0.00 24 $6,552.00 Overlay Trail-Spec LF 760 $4.77 I -760 ($3,625.20) 0 $0.00 Pavement Marking Removal (IF) LF 2500 $0.80 I 0 $0.00 1964 $1,571.20 Pavement Marking Remåval (SF) SF 3050 $2.35 I 0 $0.00 2970 $6,979.50 pavement message (left arrow) epoxy Each 9. $104.00 I 0 $0.00 14 $1,456.00 pavement message (left thru arrow) epoxy Each 2 $135.00 I 0 $0.00 - 2 $270.00 pavement message (only) epoxy Each 11 $175.00 I 0 $0.00 22 $3,850.00 pavement message (right arrow)epoxy Each 8 $104.00 I 0 ' $0.00 15 $1,560.00 pavement message (right thru arrow) epoxy Each '3 $135.00 I 0 $0.00 3 $405.00 pavement message (thru arrow) epoxy each 3 $84.00 I 0 $0.00 4 $336.00 Pedestrian curb ramp Each 5 $300.00 I 0 $0.00 4 $1,200,00 perennial #1 cont Pit 398 $21.00 I 0 $0.00 397 $8,337.00 Protective Ramping of Concrete Curb LF 7943 $2.75 I 0 $0.00 7943 $21,843.25 random riprap elllI CY 46 $145.00 I 0 $0.00 45 $6,525.00 Reinforced Concrete Cross Gutters SF 1184.4 $6.75 I 0 $0.00 1184.4 $7,994.70 Remove Bituminous Pavement (full depth) SF 914 $5.00 I 0 $0.00 778.11 $3,890.55 Remove bituminous trail SY 245 $10.00 I 0 $0.00 672.89 $6,728.90 Remove catch basin Each 3 $475.00 I 0 $0.00 3 $1,425.00 Remove Concrete Curb & Gutter LF 3527 $5.50 I. 0 $0.00 3951 $21,730.50 Remove concrete walk SY 3205 $9.00 I" 0 $0.00 658.1 $5,922.90 Remove Culvert LF 90 $23.75 I 0 $0.00 50 $1,187.50 Remove Loop Detectors Each 4, . $130.00 I 0 $0.00 9 $1,170.00 Remove Sewer (Storm) LF 156 $23.75 I 0 $0.00 232 $5,510.00 Remove Sign . Each 16 $25.00 I 0 $0.00 18 $,150.00 -; Page 4 of 8 """",:,""<:'0::'""".",,, III COMPLETED I This Period Ii To Date I "" '.,. ".w." .", ..... ... ". II Unit II Quantity II Unit Price II I Quantity II Amount II Quantity II Amount I _~~_d_'~_____L___'~_-----'~'-~--~-----~~~~-~~---~-r~ ---------- ---------~---~------------ Repair & Overlay bit. Trail LF 760 $4.77 0 $0,00 760' : $3,625.20 ~~".~, revised emer vehicle preemption system LS 1 $5,100.00 I 0 $0.00 1 $5,100.00 revised signal system signal 1 $147,000.00 I 0 $0.00 1 $147,000.00 , Rock Excavation (ev)(1 )(2) CY 10 $140.00 I 0 $0.00 5 $700.00 Salvage 1511 end section Each 2 $102.00 I 0 $0.00 2 $204.00 Salvage 2411 end section Each 2 $142.10 I 0 $0.00 2 $284.20 Salvage casting each 2 $142.10 I 0 $0.00 1 $142.10 Salvage hydrant each 3 $475.00 I 0 $0.00 3 $1,425.00 Sawing Bit Pavement (full depth) LF 1577 $4.50 I 872 $3,924.00 1093 $4,918.50 seed mixture 80B acre 2 $2,550.00 I 0 $0.00 3 $7,650,00 Select topsoil borrow (cv) CY 760 $27.50 I 56.86 $1,563.65 575.66 $15,830.65 Sodding Type Lawn SY 3000 $2.35 I 745.25 $1,751.34- 2981 $7,005.35 sodding type salt resistant SY 694 $4.20 I 173.5 $728.70" 694 $2,914.80 Striping Revision LS 1 $3,560.00 I 1 $3,560.00 1 $3,560.00 Subgrade excavation (ev)(2) CY 1180 $12.10 I 78.13 $945.371529 $18,500.90 temp 24" solid line white paint LF 195 $2.35 I 0 $0.00 208 $488.80 temp 411 broken line white paint LF 1785 $0.10 I 0 $0.00 624 $62.40 temp 4" double solid line yellow paint LF 170 $3.15 I 0 $0.00 707 $2,227.05 temp 411 solid line white paint LF 650 $1.60 I 0 $0.00 2665 $4,264.00 temp pavmt message (left arrow) paint Each 5 $53.00 I 0 $0.00 5 $265.00 temp pavmt message (left thru arrow) paint Each 1 $80.00 I 0 $0.00 5 $400,00 temp pavmt message (only) paint Each 1 $80.00 I 0 $0.00 8 $640.00 temp pavmt.message (right arrow) paint Each 3 $53.00 I 0 $0.00 6 $318.00 temp zebra crosswalk white paint SF 1278 $1.90 I 0 $0.00 414 $786.60 temporary signal system sys 1 $154,500.00 I 0 $0.00 1 $154,500.00 Topsoil Borrow (cv) CY 780 $23.50 I . 0 $0.00 257.93 $6,061.36 Traffic Control LS 1 $11,500.00 I' 0 $0.00 1 $11,500.00 watermain fittings, LB 2400 $4.50 I 0 $0.00 2190 $9,855.00 zebra crosswalk white~p~~.y....w ,_......,.'^_w_'^"~,._._--_.__._.,-"w,.w_--~..w_,w_-~,~.---_..w~-,-~~~~._--,,--"-_w_.$~~~~._._J_,_..__.,,~__.".m.,._^..__._-,,~.,,~.~:~~ ....,. 20.~~, """"_M...._.~~,?~4.~.~ Subtotal $10,818.73 $2,031,709.40 ITEIVI ORIGINAL DID """""'-"" -"---------",..__..._",~_."w._-,..__.._._._._,._,,-._._._- '------,,--,--------,,--_..__._.,,--~_. -_.. -....~..., .."". ." "'-"¡;""'¡;"'""",':X"'T,":¡:"-"",,~.p,. Page 5 of 8 , "i'i"';'"W,"',""",.;"~""""",,,, ."""""",',""""""""""","",," """""'"""""""",',;r,w" .~."""",",.""",","".""...,~,...""",Z""U"'"""""""""""""""""""","",,,,,,,_W""""""""'~-~~._"""""i'.'='1."'.."""""..""'=r",iM"""==.....'"~",,=,,,",, """""""""""""."""""""""""",,;¡,,"""""",;,;;, . .;...,."..""'."""'-...'."d. ,O, . CITY OF HASTINGS 2002 General Sieben Drive Payment Summary 1/1/2004 through 1/31/2004 PROJECTS: I This Period II Total To Date I ~;\W.l:1:.1':jm';¡'Œ¡¡¡<;,t':";£-~\1t'1;¡¡¡j¡¡",1!i' ,;...;;o:¡r=¡f¡¡$\'$¡¡¡¡.!,fIIl¡' W"_m'i\,~w..!\."X"'S'¡,YZ;Ë~.!W'....w;-~W:;¡~,~¡¡¡¡,!j¡m--=""~'""""'_7_~*""_iIa'il~-,;:,¡¡¡¡¡\t~"',\¡¡"I'¡¡¡f'¡¡""W¡;:¡:;~,;';$g¡('!W%:";;¡;¡<Xl¡"<I'¡¡l¡¡'l,¡¡¡¡¡nH!i,U.U,'~F:"','fi;U",';1:'\Ù::...'.' "'~:"i",':.';Æ;.'¡;Ü,tf¡ '.,:;;r,¡: ,";'!',\,',\:;,\ 2002 General Sieben Drive $10,818.73 . $2,031,709.40 m'.,,~ ""',.",~""'" '" ",..""<""".,,.""",w '.r...' """"~,""""," ",. ""," 'm',___, ,"",""""" """""""",, ,~""""~~~""",, """"='-"'W""""'-""""""""-"""-=----___~k_~~",_.""""-_......."",,, """"'".,.,..."."",.~^"""~~""""""..W, ,"."W"'.""""X;"."".""".",.... '...."ii' Co'," . .. '..'" " """,' "".W... TOTAL WORK COMPLETED TO DATE: $10,818.73 $2,031,709.40 >,. ,~.""., ""'"".,..",,.,....~",.,...m,, ,,', """W~-"W>'.""""';W ,. .. "?"""""""..~""".",....",.."""""""""'..~,..<,.<.,.",.,...."",.""""""""""-,""",,,,,,~--""----"""""'-.-"'-i"'_""""""'__.""""""""'""""""""",~",_,~"""""".".""=W..,,,,,,"""""'"""""""="'",..""...""",^~""....'" '.Ù',-...".""..... ,""'"", .. <, ,. ";'...."","""""...r,"";.;)"""V~ ,.C'...":"..' Page 6 of 8 " i Application for Payment Number: Period Ending: Contractor: Approved by: '" IJ :J . tJ -I 1 J ;) 'I 0 I,J I 7" City of Hasti ngs 2002 General Sieben Drive 9 1/31/2004 McNamara Contracting 5001 160 81. W. Rosem~unt, MN.. 5~O68~ s , A :7 .t"(¿r7J) f./' h,A/ / ( "". - t;[~.~.~ ",-AJA~ Cant actor ....J- . ? "'/"'" ~ .>-:", - "",./:'."'"",-"""",,,,--;':1 -"----.---....----,---- ") /; ~j 10'\(:' f~,. ,J I/J ------,..._------,- Date ~,/¡<1 /'0 :~( Date Date , 1'" [ "') -.-. ....,_.......",,-,¡,:,o...._-,.. -"-"""""""""""""'" ~-"'-"'><oiI"i'<iII""------"""""""--~........",..........,.,......-_~""",,,,, """-~-'W:e_-¡¡; .,"""""=-.."",""...,.,...,...;,;, . "" "-"" ,,- ~-, """""'"""':_~--'-"'---" Page 7 of 8 ------.. Engineer ¡ --- .----..--- Owner -PAYMElir.ßJlMMABY: U) .,....1 . (L TOTALS TO DATE: ~ .... (\1 (S) (\.1 ..-1 "'" (S) (S) (\.I I . (JJ (\J I Z a:: I, Pay Est. # Perio~- Retainage ,----~,~'yIT!~.~l_~__._-,- 1 9/1/2002 ~ 9/30/2002 $0.00 $687,282.10 2 10/1/2002 ~ 10/27/2002 $10,490.33 $492.819.13 3 11/1/2002 . 11/30/2002 $6,090.43 $" 15,718.H 4 12/1/2002 . 4/26/2003 $2,699.63 $51,292.93 5 5/1/2003 . 5/31/2003 $25,221,17 $468,71'1.88 6 6/1/2003 ~ 6/30/2003 $7,551.64 $"43,481.'17 7 8/1/2003 . 6/31/2003 $172.86 $2,534.27 8 9/1/2003 . 9/30/2003 $303.75 $6,52'1.25 9 1/1/2004 ø 1/31/2004 $0.00 $63,348,5:3 I ~ :: $52.529.81 - -~~~2.~;~--~=] f Total Completed to Date: Total Retainage: Total Previous Payment: FINAL Amount Due: $2,031.709.40 $52,529.81 $1,968,360.67 $63,348.53 "",..",.,......--......-.............,..,~,t""""""""""""""-""""'~-""",,,,"'""""-""""""""""""""~""t_......-----"--",--""---""""",-",-~""""""""",_"",_""""""""""",,,, -t,.:"~""...=_......,,.:,. """"""""U-"~"""""'<~""-"""-""""" "",',',","', """""","",.". '.- ','" Page ß (1f ß CITY OF HASTINGS DAKOTA COUNTY, MINNESOTA Resolution No, RESOLUTION ACCEPTING WORK AND ORDERING FINAL PAYMENT FOR THE 2002 GENERAL SIEBEN DRIVE RECONSTRUCTION AND MARKETPLACE WEST IMPROVEMENTS WHEREAS, pursuant to a written contract signed with the City of Hastings oil September 6, 2002, McNamara Construction has satisfactorily completed the 2002 General Sieben Drive Reconstruction and Marketplace West Improvements, NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HASTINGS AS FOLLOWS; that the Clerk and Mayor are hereby directed to issue a proper order for the final payment of$63,348,53 on the above said project for such contracts, taking the contractor receipt in full. ADOPTED BY THE CITY COUNCIL OF HASTINGS, MINNESOTA, THIS 17th DAY OF FEBRUARY, 2004. Ayes: Nays: Michael D. Werner, Mayor ATTEST: Melanie Mesko Lee, City Clerk (Seal) C:\Documents and Settings\CLatham\Local Settings\Temporary Internet Files\OLK3\FinaIPayResO2 GSD Recon - McNamara.doc '~---~-~-~ ,.... ,,-- ~ .. ,.. - , T T I' VI-12 HASTINGS MEMO POLICE DEPARTMENT TO: Mayor Mike Werner Hastings City Council Members Chief Mike McMenomy 7111 02/10/04 ' Co~sent Agenda Item - Vehicle Forfeiture Use FROM: DATE: SUBJECT: This memo is to advise the Council of a recent vehicle forfeiture that has been processed through the courts. Because of this successful forfeiture, this department is now the owner of a vehicle for which we are seeking Council's permission to utilize for the Drug Task Force officers from our department who work with the Dakot&County Drug Task Force, The vehicle is a 1995 Chevrolet pickup, V.I.N, #2GCEK19K3S1245909. An Administrative Forfeiture was taken against the owner of the vehicle for a 2nd Degree D,U.I. offense that occurred on September 7th, 2003, On January 22nd, 2004 the defendant pled guilty to the 2nd Degree D.U.I offense, and the forfeiture of the vehicle was then processed through City Attorney Shawn Moynihan's office and the Dakota County Coull As previously mentioned, it is our request that we utilize this vehicle' for use by our two officers working with the Dakota County Drug Task Force program as well for use by the D.A.R.E. program, which is allowable for vehicle forfeitures. The other option is to sell the vehicle, and the proceeds for the vehicle must then be allocated to the D.U.I. Forfeiture Fund or a D.A. .R.E. type program. We currently have one previously forfeited vehicle that our Drug Task Force officers have utilized. That vehicle has had many mechanical problems and it is older and not very reliable for use by our Drug Task Force officers. If you have any questions concerning this request, please do not hesitate to contact me, Thank you, , . ' , , T T " F&MI, FLUEGEL &'MOYNIHAN PA ',: ' Att~rn~ys At L~w . , 1303 South Frontage Road, Suite 5 Hastings, l\1N 55033-2477 Telephone 651-438-9777 Fax 651-438-9775 Donald J. Fluegel",' Shawn M. Moynihan Daniel J. Fluegel , Administrative Forfeiture Certificate Hastings City'Prosecutor's Office I hereby certify that the HASTINGS City Prosecutor's Office has not been served with any complaint contesting the foñeiture of the motor vehicle described in the attached Notice of Seizure and Intent to Forfeit Property, and below: Year: 1995 Make: CHEVROLET Model: PICK-UP V1N: 2GCEK19K3S1245909 License #: LF828 State of Issue: MN Dated: t/ 2.~lb;¡: /, ( Shawn M. Moynihan, #1 , 2 Hastings City Prosecuto s Office 1303 South Frontage Road, Suite 5 Hastings, MN 55033 (651 )438-9777 " . , . '" ; , " " , . .. Also adnrltted t~ practice ~ WISCOnsin ',' :: ,: :.::~-:;,~': , ::: : .', '::' ';',: \' ",---,_......... --,. .. r T VI-13 MEM 0 RAND UM TO: MA Y6R AND CITY COUNCILMEMBERS FROM: S HA WN MOYNIHAN DATED: FEBRUARY 12, 2004 RE: ICE ARENA INFO RMA TI 0 N D ISPLA Y Attached to this memo is a proposed agreement between the city and a company called Community Marketing Consultants to put an Informational Display Unit (IDU) at the Hastings Civic Arena. The IDU would have spots for about 10 advertising signs that Community Marketing Consultants would sell to sponsors. The IDU would also have a white board portion where notices or arena information. could be written. Additionally, there would be pockets on the bottom of the display where brochures could be placed. The IDU would hang on the wall in the lobby area of the arena. SHv McGree said that at this point it is proposed to go over the third concession window that has yet to be used. The proposed agreement calls for the city to be paid $1000 per year for allowing this unit to be displayed at the arena. The rest of the terms of the agreement can be found in the document. SHv is recommending council approve this agreement. , , --_._,~-, '-"" .. - ' " . ,.. ~ T T , . _":~'::"-='::::~_:"=:'::,:"::."-'" ':.~",..",.:! AGREEMENT THIS A GREEMENT is made this - day of , 2004 by and between the City of Hastings ("City") and Community Marketing Consultants Inc, ("CMC"). RECITALS. A. City is the owner of the Hastings Civic Arena in the City of Hastings, Minnesota. B, CMC is in the business of selling advertising on Information Display Units (IDU) which are owned by CMC. C, CMC seeks an agreement to post an IDU at City's ice arena, subject to the terms of this Agreement D. City is willing to allow CMC to post one of its IDU's at City's arena subject to the terms of this Agreement. NOw, THEREFORE, it is agreed between the parties as follows: 1. Puroose. City grants CMC the non-exclusive right to post one ofCMC's IDU's at the City's arena. The location of the IDU shall be in a location mutually agreed upon between the parties. The City reserves the right to relocate the IDU if City determines the IDU will interfere with any future improvements to the arena or with any, function of the arena, City will notify CMC at least two weeks before City relocates the IDU and will ask CMC for input on the location to which the IDU will be removed, The costs to locate and relocate the IDU shall be paid by CMC. 2, Term. The term of this Agreement shall be for one year from the date this Agreement is first signed, This date shall be known as the "anniversary date". This Agreement shall automatically be renewed unless at least 90 days before the anniversary date either party notifies the other in writing that this Agreement will ---'----~~:'- ::...... .. TT '-,-_:,:_~:C'::'::'::::..",:C::'::_~-,..~' '"""""~,,,":'=",:O¿' '. '" " ' ~_. --_.-,-,.,.._"-,,-~_....,,---,, """,... 3. terminate on the anniversary date, Termination. Upon termination of this Agreement, CMC will remove its IDU within seven days after the anniversary date, If CMC does not remove the IDU within seven days, the City can remove the IDU and CMC agrees to reimburse the City for the cost of removal. CMC must take possession of the IDU within 30 days after it has been removed or it will be deemed to be abandoned by CMC and City may then dispose of the IDU in a manner the City deems appropriate, without any further liability to CMC, 4, Compensation. CMC agrees to pay City $1,000.00 per l2-month term for the privilege of posting its IDU at the civic arena, One half of the payment ($500) shall be made to the City upon City's signing this Agreement and before the IDU is installed at the arena, The second half of shall be paid to the city not later than 30 days before the end of the anniversary year. Thereafter, if this Agreement is renewed, payment shall be made at least 30 days prior to the anniversary date. It is intended that the second half of the payment and the first half of the next year's payment will be due at the same time, Failure to make timely payment to the City shall be grounds for termination of this Agreement by the City, If CMC does not make tim~ly payments as required by this Agreement, city has the right to immediately take down the IDU and retain possession of it until CMC pays all monies due the City, If CMC does not make payment in full to the City within 30 days after payment is due, City has the right to dispose of the IDU in any manner it deems appropriate and City will not be responsible to CMC for any costs of the IDU, 5. Risk of Loss/Insurance. If the IDU is damaged or destroyed while it is in the arena, and assuming CMC is not in default of this agreement at the time, then City's liability to CMC for the damages will be only to the extent of any insurance coverage the City may have on the IDU. All remaining risk of loss shall be CMC's responsibility. City is not under any obligation to acquire any insurance coverage on the IDU, If CMC is in default of this Agreement at the time of the damage and destruction then City and its insurer shall have no responsibility to CMC whatsoever. - ,. ~ T"'T .._~---_.. ,-.... --- ...- 6. Citv's Ri1!ht to Review Advertisers. The City is given the right to review all advertising prior to display on the IDU, As part of the City's right to review advertising, the City also reserves the right to reject any proposed advertising if the City deems it inappropriate for the civic arena, 7, Notice of Breach. Upon a breach of the terms of this Agreement by one party, this Agreement may be terminated by the other party, Written notice shall be given to the breaching party, which notice must specify the nature of the breach. Ifwithin 30 days after that notice has been sent, the breaching party has not corrected the breach, the other party can declare this Agreement terminated and all payments made under this Agreement shall be kept by the City, In this event, CMC agrees to remove its IDU within seven days after the Agreement has been terminated or it may be disposed of s provided in Paragraph 3, 8, Entire Aereement. This Agreement contains the entire understanding of the parties and no oral representations, express or implied, have been relied upon by the Agreement may be modified only by the written Agreement of both parties and shall be binding upon the assigns and successors of the parties, Dated this day of ,2004, CITY OF HASTINGS, A MINNESOTA MUNICIPAL CORPORATION By: Michael D,'Wemer, Mayor By: (SEAL) Melanie Mesko Lee, Administrative Assistant/City Clerk Dated this day of , 2004. COMMUNITY MARKETING CONSULTANTS INC. By: Michael Gerken, President 8636 Pheasant Ridge Prior Lake, MN 55372 W'" t THIS INSTR UMENT DRAFTED BY' FLUEGEL & MOYNIHAN, P,A. 1303 South FrontageRoad, Suite 5 Hastings, MN 55033 (651) 438-9777 (SMM) . ,- ~ , 'Y"T VI-14 February 11, 2004 TO: The Honorable Mayor & Council FROM: John Grossman, HRA Dir. RE: 2004 Summer Concerts at City Hall Steve West, President of the Hastings Concert Association, asks Council permission to use Public Square and City Hall for free Sunday concerts again this summer. See attached letter. The request includes the same items that have been approved in the past: 1. Use of the north steps and square in good weather, and the council Chamber if raining. 2. A Police Reserve Officer to open and secure City Hall and assist public. 3. Use of City Hall restrooms and refrigerator for ice cream. 4. Place concert signs on the iron fence Friday through Sunday each week. The 2004 Concerts will be held August 1, 8, 15, 22 and 29, 2004. The concerts have been a popular community event for many years. The Hastings Concert Ass.ociation.does an excellent job of fund raising, managing and promoting. . Recommend approval. T T John Grossman, lIRA Director City of Hastings 101 4th S1. E. Hastings, :MN 55033 Dear Mr. Grossman: February 2, 2004 The Hastings Concert Association would like the opportunity to use the Public Square and City Hall for our summer Sunday night concerts. These will be held on August 1,8, 15, 22 and 29, 2004. We would like use of the building for restrooms and reftigeration for the groups serving ice cream and pie. We would also like to use Council Chambers in case of rain. As in the past, we would appreciate if you could provide a po lice reservist beginning at 5:00 p.rn. for set-up. The concert should be completed and the area vacated by around 9:00 p.rn. We would also like permission to once again place the "concert" sign on the Public Square fence from Friday evening until the conclusion of the Sunday concert. These concert have gained in popularity over the years (over 1500 people attended in 2003) and donations from local businesses continue to allow us to offer these ftee of charge to the residents of Hastings and surrounding communities. The concerts also provide fundraising opportunities for other non-profit organizations through serving refteshments. I want to take this opportunity to thank you and the Council for your support and help in allowing us to host these events since 1990. Yours truly, ~~ Steve West, H CA President 16240 188th 81. E. Hastings, :MN 55033 p.s. If you have any questions, I can be reached during the day at 651- 736-8954 or in the evening at 438-2779. T T VI-15 MARK J. HOLMES, CHIEF 115 West 5th Street Hastings, Minnesota 55033-1815 I HASTINGS FIRE DEPARTMENT Business Office (651) 480-6150 Fax (651) 480-6170 TO: Mayor Werner and Council Members Mark J. Holmes, Fire Chie~ }J-- FROM: DATE: February 12,2004 SUBJECT: Request for Authorization to Purchase Two Staff/Emergency Response Vehicles Included in the 2002 capital improvements budgët, was the purchase of a replacement staff/utility vehicle. The amount approved at that time was $33,400,00, which included the costs necessary to outfit the "ehicle with lights, siren, graphics, and radio installation, This vehicle was to be purchased from the State bid, which is awarded in the-Pall of the year. ' Prior to purchase of a replacement staff vehicle, concerns arose regarding the loss of local government aid, Since any loss of aid would have a direct influence on budgets and most likely impact ERF contributions, I decided to delay this purchase, My decision to do so was based on ERF balances at that time, and more critical needs such as replacement of two 1981 first-line '~mergency response vehicles. Also occurring during this timeframe was an accident involving the Assistant Fire Chief'.s vehicle, The damage amount to the car rendered it unrepairable and the vehicle was a total loss. Since the value of the vehicle resulted in approximately $3,000,00 in reimbursement to the City, funding was not available for a replacement. Since the accident, the Assistant Fire Chief has been using a vehicle, which was purchased to replace a 1971 grass fire rig, To date, the original grass fire rig is still in service, After meeting with the Finance Committee and learning ERF funding may be restored for 2004, the need for replacing staff vehicles returned as a priority, Unfortunately, the budget process was well underway and requesting at that time, with the uncertainty of ERF contributions, the decision to wait and see was made, In discussion with Lori Webster, we decided to request a budget transfer in 2004 from the fire department's ERF if adequate funding was available. FIRE SUPPRESSION FI RE EDUCATION FIRE PREVENTION AMBULANCE SERVICE T T Page 2 Mayor Werner and Council Members February 12, 2004 Purchasing two vehicles at the same time would allow for a number or organizational improvements. Most importantly: restoring the Assistant Fire Chief's vehicle to its intended use, retiring a 1971 vehicle, and replacing a 1997 vehicle with 117,000 miles logged, If approved, both vehicles would be equipped and designed the same allowing for ease of use by weekend duty paid-an-call officers for emergency response. Requested Action: Approve purchase from the State bid awarded to Hinckley Chevrolet for two 2004 Chevrolet Tahoe 4x4 sport utility vehicles in the amount of $29,950,00 each. Also allow for $5,500.00 to equip and outfit vehicles for emergency response. If you have any questions regarding this request, please feel free to contact me at anytime, My cellular phone is the best to reach me at and that number is 651-775- 5545, I will be attending the February 16,2004, council meeting if any questions should arise at that time, Attachment Bid Quotation cc: . David Osberg, Administrator Lori Webster, Finance Director Michael Schutt, Assistant Fire Chief/Fire Marshal T T Tom Murray Hastings Fire Dept, Ill, / . " Thank you for inquiring about. vehicles from Hinckley Chevrolet. Your requests are as follows: ' 2004'Chevrolet Tahoe I/2-ton 4X4 sport utility (Model CKI5706), State of Minnesota Contract #432235 Price per unit:- $26,563.00' Price includes the following equipment. 5.3 V8 E85 Flex fuel engine Automatic overdrive transmission Driver and passenger air bags AM/FM Radio Power locks with keyless entry Cloth 40/20/40 split fÌont bench seat' with power ~ver seat Engine block heater . 4 wheel antilock brakes Front and rear Heat/Air conditioning' Daytime running lamps Cruise control Tilt wheel' Second row seat (5) 245/75R16 All season tires Rear window defroster Power windows Power mirrors Body side moldings Deep tinted glass Carpeted floor covering Delivery ADDITIONAL RE VESTED OPTIONS 1 SJ "LS P ACKAG E" A95 SEATS, FRONT CUSTOM CLOTH RECL~G BUCKETS E52 LIFT GATE W/LIFTGLASS G80 LOCKING DIFFERENTIAL ' GT5 4.10REARAXLERATIO QMJ TIRES, P26570R16 ALL SEASON TOURING AS3 CLOTH REAR 3RD ROW SEAT 50/50 Z82 TRAILERING EQUIP:MENT 7Y9 SINGLE 770 CCA BATTERY DLR DRL & AUTOMATIC HEAD LAMP DISABLE TGK ONE COLOR SPECIAL PAINT (BRIGHT RED) , TOTAL DELIVERED PRICE Deduct Thank you, Màrc Kohl I?nckley Chevr<?let .. T . $1,213.46. $890.10 $215.00 $253.70 $43.00 $99.76 ' $309.60 $283.80 $48.16 $30.00 $150.50 $ 30,100.08, ~150.00 (for standarè $Z9,950~OO color) , ' VI-16 FLUEGEL & MOYNIHAN PA Attorneys At Law Donald J. Fluegel '" Shawn M. Moynihan Daniel J. Fluegel 1303 South Frontage Road, Suite 5 Hastings, MN 55033-2477 RECEIVED Telephone 651-438-9777 Fax 651-438-9775 FEB 11 2004 February 10,2004 Mayor Mike Wemer and City Council Members Hastings City Hall 101 East Fourth Street Hastings, MN 55033 Re: Proposed Liquor Ordinance Violation Dear Mayor and City Council Members: As the council may recall, it recently was considering imposing penalties against the owner of House of Wines for an illegal sale. During that process, I pointed out to the council that the current city ordinance requires a notice to be published in the legål newspaper ten days prior to the date of any hearing to suspend or tenninate a liquor license. Minnesota state law does not require published notice, State law only requires that the owner of the license be given notice of the hearing and be given an opportunity to respond to the allegations, , . . " . Since the state law does not require publication, I am recommending the city council delete from city code the requirement of published notice. This publication requirement hampers the ability of the council to timely address liquor liceJ?se violations. It does not alter the requirement that the holder of the license be notified, To expedite the process to suspend or revoke a liquor license, I recommend the council delete the publication requirement. I have prepared a proposed ordinance for your considération. Very truly yours, FLUEGEL & MOYNIHAN P.A. Shawn M. Moynih City Attorney SMM:ham '" Also admitted to practice in Wisconsin T T ORDINANCE NO. - SECOND SERIES AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF HASTINGS AMENDING CITY CODE SECTION 3.10 BY DELETING THE REQUIREMENT FOR PUBLISHED NOTICE BEFORE A HEARING TO SUSPEND OR REVOKE A LIQUOR LICENSE. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF HASTINGS AS FOLLOWS: L Hastings City Code Section 3.10 Subdivision 2 shall be amended by deleting the following sentence in said Subdivision 2: "Notice of any such hearing before the city council shall also be published once in the paper at least ten days prior to the date of the hearing." IL All other provisions of Hastings City Code Section 3.10 Subdivision 2 shall remain unaffected by this amendment. This ordinance was adopted by the Hastings City Council on this - day of March, 2003. CITY OF HASTINGS Michael D, Werner, Mayor ATTEST: (SEAL) Melanie Mesko Lee, Administrative Asst./City Clerk T r VI..17 MEMORANDUM To: From: Date: Re: Mayor Werner & City Councilmembers Melanie Mesko Lee, Administrative Assistant/City Clerk February 11, 2004 Mail Balloting for Washington County ----------------------------------------------------------------------------------------------- CouncU Acti~uested. Approve a resolution, designating mail balloting for all voters living in Hastings, Washington County. 12a.Gkg ro u ndJnformation: The City of Hastings has a small portion of land which extends into Washington County, Anywhere between two and four registered voters live in this section (Ward 1, Precinct 1), and the City has previously provided separate ballots and supplies for these voters. This an additional burden on City and County staff to prepare the supplies, and traditionally these voters have voted by absentee ballot. Therefore, City Staff and Washington County have worked together to prepare a resolution which would allow these voters to vote by mail ballot for this year's and all future elections, until rescinded by the City Council. These voters will be notified of this change, which is basically an administrative change and should be essentially transparent to the voters. If you have any questions, please feel free to contact me, ,~-"',~,~,"-,,=~," ,', ,"'c,"-- ", --~------- --.."..- ~'-,- '-'r - --.., ,---- - hh___',---""-,,,,"'o'"-"'-----'" - -- ""'-""h--' -'-"'-- ~ --- --, h -- -------- ..-,.. -,-,-,~..", h'---_"Y"-- -t""'" --- --.. --" ..' '---~=-=-" ..,-' -"'--'",,'" ~"'-""~'--"""=""""-"-"""""'-",-;'-'-":"~:_,,':""",-::;,",---==---==--=-- CITY OF HASTINGS WASHINGTON COUNTY, M4NNESOT A DAKOTA COUNTY, MINNESOTA RESOLUTION NO. 02- -04 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HASTINGS DESIGNATION MAIL BALLOTING FOR WARD ONE, PRECINCT ONE WHEREAS, State Statute provides for a municipal governing body to authorize mail balloting by resolution for any election precinct having fewer than 50 registered voters; and WHEREAS, Ward one, Precinct one, which is Washington County has fewer than 50 registered voters; and WHEREAS, mail balloting would be used for Ward One, Precinct One, City of Hastings, Washington County voters; and . WHEREAS, mail balloting will be conducted pursuant to Minnesota Statutes, section 2048.45 for all eJections and will remain in effect for all subsequent federal, state, county and city elections until revoked; and WHEREAS, before the first election at which mail balloting will be used, notice must also be given by one or more of the following means; publication in a newspaper. of general circulation, posting of notice at public locations within the precinct, dissemination of information through the media or at public meetings, or mailed notice to registered voters; and WHEREAS, henceforth Washington County Government Center will be the designated polling place for Ward One, Precinct One in the City of Hastings, for Washington County voters, for all subsequent federal, state, county and city elections until revoked, ..,,-~-~.~,~. ,.,_. .'.." " T'T' c.. ',,', ',""",'..,,""'.',,..,... ,."".._-"",~-"""oy=",~,=".',c",=..~".. """'~"..:..;::¡"",",~ NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hastings that the City of Hastings will use mail balloting for Ward One, Precinct One, City of Hastings, Washington County voters elections and this will remain in full force and effect for all subsequent federal, state, county and city elections until revoked by the city council. ADOPTED BY THE CITY COUNCIL OF THE CITY OF HASTINGS, MINNESOTA THIS 17th DAY OF FEBRUARY 2004. Ayes: Nays: Absent: Michael Werner Mayor Melanie Mesko Lee Administrative Assistant/City Clerk (SEAL) "....,~"" 'T"""",m""C"~-~~"="'-"-"""'~"~~=="C~='=:""=I"=,"~-~~C.",:-,","""",'._~~~- VJJ-1 VIII.C.1 MEMORANDUM TO: FROM: DATE: SUBJECT: Honorable Mayor and City Councilmembers Dave Osberg, City Administrator February 12, 2004 Public Hearing-Residential Solid Waste Collection Rate Adjustment Recommended Cit Council Action After completion of the scheduled public hearing, the City Council is asked to take action on the rate adjustment for residential solid waste collection, as requested in the attached documents from Waste Management - At the City Council meeting on February 2, 2004 action was taken to schedule a public hearing for Tuesday February 17, 2004 to consider the request made by Waste Management for an adjustment in the residential solid waste collection rates, In November, 2000 a six year solid waste collection and recycling license was awarded to Waste Management. One of the provisions included a restriction on rate adjustments only after three years, and then only if increased costs were demonstrated, and the rate was adjusted by no more than 3,00 %. Documentation supporting the requested rate adjustment, as submitted by Waste Management is enclosed for your review. During a meeting of the Utility Committee on Thursday January 22, 2004, Randy Triplett from Waste Management presented information on the proposed rate adjustment. The Utility Committee is in agreement that the rate adjustment should be implemented, City Ordinance requires a public hearing, preceded by 10 days published notice, which has been completed. Furthermore, City Ordinance states that, "Any requested change in these rates shall be submitted to the City Council in writing, at least (60) days prior to the proposed implementation date for any adjustment. Thus, any increase in rates would only take place 60 days after February 2, 2004, which is the official date in which the full City Council was notified of the requested rate adjustment. T T Waste Management - Hastings Memo To: Hastings Utilities Committee, Lynn Moratzka, Chairperson, Paul Hicks, Turney Hazlet, and Dave Osberg From: Randy Triplett Date: 01/20/04 Re: Price Increase Proposal for Residential Solid Waste Collection Thank you for the opportunity to present our request for a rate increase on the residential solid waste collection. A brief history to get each of you to the point we are at today. In November 2000, a six-year solid waste collection and recycling license was awarded to Waste Management - Hastings. One of the provisions of this agreement was: "Rates would be adjusted after three years, only if increased costs are demonstrated: the increase is approved by the City Council, and with the understanding that rates would not increase by more than 3%". The rates listed below were effective January 1, 2000. Trash Recycle Tax Total 96 Gallon 11.36 3.00 1.10 15.46 64 Gallon 10.11 3.00 0.98 14.09 35 Gallon 8.56 3.00 0.83 12.39 In December 2001, Waste Management approached the City Council to request an increase based on a change in taxation from the State of Wisconsin from $0.30 per ton to $3.00 per ton effective January . 1, 2002. The increased was approved at the January 7th, 2002 Council Meeting and went into effect April 1st, 2002. The increase at this time went directly to the State of Wisconsin. The rates at that time changed as listed below. Trash Recycle Tax Total Annual Change - Less Tax 96 Gallon 11.68 3.00 1.14 15.82 3.84 64 Gallon 10.32 3.00 1.01 14.33 2.52 35 Gallon 8.67 3.00 0.85 12.52 1,32 1 T T May 2002 was the public hearing for a rate increase for single sort recycling. The requested increase of $0.30 per month was to pay the capital expenditure for 5,000 carts. The increase became effective in July 2002. The rates changed as listed below. Trash Recycle Tax Total Annual Change 96 Gallon 11.68 3.30 1.14 16.12 3.60 64 Gallon 10.32 3.30 1.01 14.63 3.60 35 Gallon 8.67 3.30 0.85 12.82 3.60 To date, the two increases that Hastings residents have received since 2000 have been increases that have gone directly to pay for disposal cost and single sort recycling carts. Waste Management is seeking an increase for the operating or hauling of the solid waste. Some of the cost increase we have experienced since 2000 are listed below. Please note that in April 2000, all Waste Management customers throughout the United States, as well as customers of UPS, FED-EX and other transportation companies implemented a fuel surcharge because of the spike in diesel fuel. The table below was taken directly from Department of Energy and can be found at www.eia.doe.gov. The City of Hastings residents do have a fuel surcharge on their quarterly invoice. Midwest Regular All Formulations Retail Midwest PADD 2 No 2 Gasoline Prices Diesel Retail Sales by All Sellers Fuel is a major component of our hauling or collection costs. While new trucks have helped with the amount of fuel being consumed per hour, a collection truck in the City of Hastings will use over 50 gallons of fuel each day. With the increased cost of fuel, other petroleum-based products such as oil and grease have increased also, along with the cost associated with getting those products delivered. . Page 2 T 1 The spreadsheet below demonstrates the cost increase of providing quality and affordable health insurance for our employees. I have listed the actual cost to Waste Management for each year, and have shown for 2004 the actual out of pocket expense for an employee with family coverage. While we have passed a portion of these increases on to the employees, Waste Management does pride ourselves on providing equal or better health care coverage than other Fortune 500 companies. Medical Cost Have ..,..........,....,.. ........,..,...., .........'.... ,..,.. "..,....,.... Increased Over 60oÆ .... V""",""," Dental Cost Have .. '... ....,..'....,......,..,.., ..'............, Increased Over 16% ..,., , ! MediealPlaJIs PPOA PPOB PPoc PlåJLA PlåJLB $21.64 $16.81 $43.29 $35.17 $70.35 $33,74 $27.42 $54.83, '" ,~ýš~~r:~e:]a2j$9 ..,.. , , , 2001M6ñ ' < Medkal Plus EE+C $31.98$60.!6 AY~r PerEE ,$60~56 $2837 $53.73 Avg parSE '$53;73 . Page 3 T . ,:. Waste Management has added other services since December 2000 that are worthy to be mentioned. The first is the success of the Youth Recycling Program. This was launched with the first youth group in February 2002 and Boy Scout Troop 503 earned $330.00 for helping recycling 22 tons of mixed paper. Since that time an additional 189.69 tons have been placed into the youth recycling box, and $2.845.35 has been donated to various groups for their education and recycling efforts. It should be noted that from the data available, no decrease in participation or the amount of tons recycled has been seen from the residential homes within the City of Hastings. April 2001 Waste Management received approval to allow City of Hastings residents to dispose of Sony electronic products at no charge and non-Sony products for a fee at our Yard Waste drop site. This is advertised each year in the City of Hastings - Solid Waste Guide To date 315 Sony products have been delivered to our facility at no charge. Because of the aforementioned cost increases, Waste Management is requesting a 3% increase on the solid waste collection. With council approval and then the required public hearing, the increase would be effective as soon as April 1, 2004. The table below lists the current rates and then the new rates with the approved increase. Current Trash Recycle Tax Total 96 Gallon 11.68 3.30 1.14 16.12 64 Gallon 10.32 3.30 1.01 14.63 35 Gallon 8.67 3.30 0.85 12,82 Pro Dosed Trash Recycle Tax Total Annual Chanae - Less Tax 96 Gallon 12.03 3.30 1.18 16.51 4.20 ($0.35 per Mo.) 64 Gallon 10.63 3.30 1.04 14.97 3.72 ($0.31 per Mo.) 35 Gallon 8.93 3.30 0.87 13.10 3.12 ($0.26 per Mo.) While any price increase is sometimes difficult to accept, Waste Management feels that we have done an excellent job of containing and reducing costs associated with the collection of the solid waste. Changes such as automation, day changes and every other week collection directly lower labor and worker compensation costs. However 75% to 80% of our costs are variable costs such as fuel, truck repairs, parts, health insurance, cost of living wage increases and other overhead supplies. These variable costs have increased over the last four years and we have been able to absorb some of these with our increased operating efficiencies. It has now become necessary to request this increase to provide an acceptable level of return to Waste Management. Again - thank you for your time and your consideration on this issue! . Page 4 , T City of Hastings City Council Public Hearing Notice Notice is hereby given that the Hastings City Council will conduct a public hearing on Tuesday February 17, 2004 at 7:00 PM in the Council Chambers at the Hastings City Hall, 101 East 4th Street for purposes of considering an adjustment in the residential solid waste collection rates. All persons interested in commenting on the proposed rate adjustment will be given an opportunity to do so at the public hearing. . Publis . ebruary 5, 2004 .. 1 VII-2 11 February 2004 To: Mayor and City Councí1members From: Tom Kusant, Facilities Maintenance Re: Police Dept. building roof replacement Council action is requested on awarding the roof replacement contract for the Police station roof. Because the bids are all fairly close and the materials are all very similar, I would like to focus on the contractors. A roof with the best materials can still leak if not applied properly. Because of the thickness of the material, I would like to recommend that Fischer Co.'s bid of $40,880.00 be accepted. I feel this would give the City of Hastings the best value for it's money. I have bids from three different contractors, all reputable and using similar materials. They are as follows: CONTRACTOR BID MANUFACTER THICKNESS Walker Roofing Co. 41,605.00 Durolast 40 mils. Fischer Co. 40,880.00 IB systems 50 mils. CentiMark Corp. 37,274.00 GAF Everguard 45 mils, The flat roofing systems on the Police station, Fire station and part of City Hall are now all 10 and 11 years old and at their end of useful life. They all have an EDPM (black rubber) ballasted roofs. While these roofs are the cheapest, they also have the shortest life span (abol:1t 10 yem:s). After much research, I am rec~mm~~ding a white thennoplastics ('inyl) r°<lfing system. These eliminate the problems that go with EDPM roofs, ie, shrinkage, tearing, weak seams, etc. Their life span is easily fifteen to twenty years with the thickness of the products I am looking at ( about 50 mils,) and the white color reflects a very high percentage of the suns heat. If the roof has air conditioning equipment on it, one time energy rebates are available from Xcel Energy. The Police station qualifies for a little over $3000.00 in rebates. Since the Police station roof is in the worst shape and currently leaking, this roof is scheduled to be replaced this year. The money has been set aside for the last two years from the ERF fund and is currently at $97,220.86. Thank you for your time on this matter. Sincerely, Tom Kusant, Facilities Maintenance' ~-~~ .. 1 VIII-A-1 MEMO To: Honorable Mayor and City Council From:, Tom Montgomery Date: February 11,2004 Re: Annual Utility Rate Review WATER RATES - CURRENT RATE: $1.45/1,000 GALLONS No CHANGE RECOMMENDED No change to water rates are recommended for 2004, Estimated revenues for 2004 based on a five year average usage are expected to show a small surplus after deducting estimated 2004 expenses. The 2004 expenses include a five year average of watermain replacement costs. Both water usage and watermain replacements are calculated on five year averages to level out fluctuations in usage due to variable weather, and fluctuations in watermain replacements based on street reconstruction needs, WASTEWATER RATES - CURRENT RATE: RECOMMENDED $2,35/1,000 GALLONS $2.45/1,000 GALLONS Wastewater rates are recommended to increase to $2.45/1,000 gallons, The wastewater fund for 2003 showed a net loss of$175,000 due entirely to sanitary sewer replacement expenses. A large sanitary sewer main replacement project is planned for 2004 as part of the proposed Westwood Area street and utility improvements, As the.. City continues to reconstruct its older streets, additional sanitary sewer main replacement will occur, though not likely at the level expected in the Westwood area. The recommended $0,10/1,000 gallon rate increase will generate an additional $50,000 of revenue per year, - - ern" OF HASTIN6S "", .., - , - - ,-" - -.. .. ----..--....,,--- .. '--' -."..".., .. .., ".,.'" ',- y- -t..,..-..,----.~-,.=,._...,=."=-~,==...=....=,..,,==..,,,..-..~-=,.~."'-' -"--'~'.~~,-"._- WAC, SAC, & INTERCEPTOR SEWER CHARGES Charges Current Rate Recommended Rate WAC $1,205 $1,260 SAC $640 $660 Interceptor Sewer $325 $335 Council adopted a resolution in 1993 that updated utility connection fees and indexed these fees to the American City and County magazine construction cost index. This index increased 3.3 % last year. Accordingl y, staff is recommending increasing the connection fees as shown above. COUNCIL ACTION REQUESTED Council is requested to adopt the enclosed resolution that would: . increase the wastewater rate to $2.45/1 ,000 gallons . increase WAC charge to $1,260 . increase SAC charge to $660 . increase Interceptor Sewer charge to $335 If adopted, the WAC, City SAC, and Interceptor Sewer Charge increases would go into effect immediately for all new permit applications and final plat approvals. The wastewat~r rate increase would be implemented with the March billing, cm OF HASTINGS .. T CITY OF HASTINGS Dakota County, Minnesota Resolution No. RESOLUTION INCREASING THE WASTEWATER COMMODITY RATE, THE WATER ACCESS CHARGE, THE CITY SEWER ACCESS CHARGE, AND THE INTERCEPTOR SEWER CHARGE WHEREAS, the City of Hastings presently owns and operates the municipal water system and the sanitary sewer collection system and sells this service to industrial, commercial, and residential consumers, and WHEREAS, the City of Hastings has completed an analysis of the charges of providing said services, and WHEREAS, the City of Hastings has determined that it is necessary to increase the cost of said services to prevent the City utilities from operating at a loss. NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HASTINGS AS FOLLOWS; L The existing wastewater commodity rate of $2.35/1 ,000 gallons shall be increased to $2.45/1 ,000 gallons effective with the March 2004 billing, 2. The existing Water Access Charge (WAC) shall be increased from $1,205 to $1,245 effective upon the adoption of this resolution, 3. The existing City Sewer Access Charge (SAC) shall be increased from $640 to $660 effective upon the adoption of this resolution. 4. The existing Interceptor Sewer Charge shall be increased from $325 to $335 effective upon the adoption of this resolution. ADOPTED BY THE CITY COUNCIL OF HASTINGS, MINNESOTA, THIS 17TH DAY OF FEBRUARY, 2004. Ayes: Nays: Michael D. Werner, Mayor ATTEST: Melanie Mesko Lee, City Clerk (SEAL) T T VI'-1 VIII.C.1 MEMORANDUM TO: FROM: DATE: SUBJECT: Honorable Mayor and City Councilmembers Dave Osberg, City Administrator February 12, 2004 Public Hearing-Residential Solid Waste Collection Rate Adjustment Recommended Ci Council Action After completion of the scheduled public hearing, the City Council is asked to take action on the rate adjustment for residential solid waste collection, as requested in the attached documents from Waste Management - At the City Council meeting on February 2,2004 action was taken to schedule a public hearing for Tuesday February 17, 2004 to consider the request made by Waste Management for an adjustment in the residential solid waste collection rates, In November, 2000 a six year solid waste collection and recycling license was awarded to Waste Management. One of the provisions included a restriction on rate adjustments only after three years, and then only if increased costs were demonstrated, and the rate was adjusted by no more than 3.00 0/0. Documentation supporting the requested rate adjustment, as submitted by Waste Management is enclosed for your review. During a meeting of the Utility Committee on Thursday January 22, 2004, Randy Triplett from Waste Management presented information on the proposed rate adjustment. The Utility Committee is in agreement that the rate adjustment should be implemented. City Ordinance requires a public hearing, preceded by 10 days published notice, which has been compteted. Furthermore, City Ordinance states that, "Any requested change in these rates shall be submitted to the City Council in writing, at least (60) days prior to the proposed implementation date for a~y adjustment. Thus, any increase in rates would only take place 60 days after February 2, 2004, which is the official date in which the full City Council was notified of the requested rate adjustment. r T " Waste Management - Hastings Memo To: Hastings Utilities Committee, Lynn Moratzka, Chairperson, Paul Hicks, Turney Hazlet, and Dave Osberg From: Randy Triplett Date: 01/20/04 Price Increase Proposal for Residential Solid Waste Collection Re: Thank you for the opportunity to present our request for a rate increase on the residential solid waste collection. A brief history to get each of you to the point we are at today. In November 2000, a six-year solid waste collection and recycling license was awarded to Waste Management - Hastings. One of the provisions of this agreement was: "Rates would be adjusted after three years, only if increased costs are demonstrated; the increase is approved by the City Council, and with the understanding that rates would not increase by more than 3%". The rates listed below were effective January 1, 2000. Trash Recycle Tax Total 96 Gallon 11.36 3.00 1.10 15.46 64 Gallon 10.11 3.00 0.98 14.09 35 Gallon 8.56 3.00 0.83 12.39 In December 2001, Waste Management approached the City Council to request an increase based on a change in taxation from the State of Wisconsin from $0.30 per ton to $3.00 per ton effective January . 1, 2002. The increased was approved at the January 7th, 2002 Council Meeting and wen1 into effect April 1st, 2002. The increase at this time went directly to the State of Wisconsin. The rates at that time changed as listed below. Trash Recycle Tax Total Annual Chanae - Less Tax 96 Gallon 11.68 3.00 1.14 15.82 3.84 64 Gallon 10.32 3.00 1.01 14.33 2.52 35 Gallon 8.67 3.00 0.85 12.52 1.32 1 ... T May 2002 was the public hearing for a rate increase for single sort recycling. The requested increase of $0.30 per month was to pay the capital expenditure for 5,000 carts. The increase became effective in July 2002. The rates changed as listed below. Trash Recycle Tax Total Annual Change 96 Gallon 11.68 3.30 1.14 16.12 3.60 64 Gallon 10.32 3.30 1.01 14.63 3.60 35 Gallon 8.67 3.30 0.85 12.82 3.60 To date, the two increases that Hastings residents have received since 2000 have been increases that have gone directly to pay for disposal cost and single sort recycling carts. Waste Management is seeking an increase for the operating or hauling of the solid waste. Some of the cost increase we have experienced since 2000 are listed below. Please note that in April 2000, all Waste Management customers throughout the United States, as well as customers of UPS, FED-EX and other transportation companies implemented a fuel surcharge because of the spike in diesel fuel. The table below was taken directly from Department of Energy and can be found at www.eia.doe.gov. The City of Hastings residents do have a fuel surcharge on their quarterly invoice. Midwest Regular All Formulations Retail Midwest PADD 2 No 2 Gasoline Prices Diesel Retail Sales by All Sellers Fuel is a major component of our hauling or collection costs. While new trucks have helped with the amount of fuel being consumed per hour, a collection truck in the City of Hastings will use over 50 gallons of fuel each day. With the increased cost of fuel, other petroleum-based products such as oil and grease have increased also, along with the cost associated with getting those products delivered. . Page 2 T T The spreadsheet below demonstrates the cost increase of providing quality and affordable health insurance for our employees. I have listed the actual cost to Waste Management for each year, and have shown for 2004 the actual out of pocket expense for an employee with family coverage. While we have passed a portion of these increases on to the employees, Waste Management does pride ourselves on providing equal or better health care coverage than other FQØune 500 companies. " , , ,.. Medical Cost Have' Dental Cost Have ....,............,.., ......,.. ..,..... ""'..".........., , ..,..,...... ",......, ...., ...., ,.., """"""""""""" ........,......, , ¡ Increased Over 60ok Increased Over 16% , +.., ,.. ,...., ""v""""'" ',.., ,'...."........ ... ..'....'.., ,," .., " ~DO4.õir ' Medieal.Pluas IGNAPlans PPOBMêd90 PPOCMëd80 EPOI Med90 EX EPO:ZMedØQ~ " $4g.29 $35,17 $70,35 $33,14 $27.42 $54.83 , '" .lvgiJ#ørf$e" >$ß2:5g $28.3'7 $53.73 ....,',..,......,....,...........,.. Avg Per eE ,$53.73 . Page 3 T" T . r~ Waste Management has added other services since December 2000 that are worthy to be mentioned. The first is the success of the Youth Recycling Program. This was launched with the first youth group in February 2002 and Boy Scout Troop 503 eamed $330.00 for helping recycling 22 tons of mixed paper. Since that time an additional 189.69 tons have been placed into the youth recycling box, and $2.845.35 has been donated to various groups for their education and recycling efforts. It should be noted that from the data available, no decrease in participation or the amount of tons recycled has been seen from the residential homes within the City of Hastings. April 2001 Waste Management received approval to allow City of Hastings residents to dispOS4i of Sony electronic produets at no charge and non-Sony products for a fee at our Yard Waste drop site. This is advertised each year in the City of Hastings - Solid Waste Guide To date 315 Sony products have been delivered to our facility at no charge. Because of the aforementioned cost increases, Waste Management is requesting a 3% increase on the solid waste collection. With council approval and then the required public hearing, the increase would be effective as soon as April 1, 2004. The table below lists the current rates and then the new rates with the approved increase. Current Trash Recycle Tax Total 96 Gallon 11.68 3.30 1.14 16.12 64 Gallon 10.32 3.30 1.01 14.63 35 Gallon 8.67 3.30 0.85 12.82 Pro Dosed Trash Recycle Tax Total Annual Chanae - Less Tax 96 Gallon 12.03 3.30 1.18 16.51 4.20 ($0.35 per Mo.) 64 Gallon 10.63 3.30 1.04 14.97 3.72 ($0.31 per Mo.) 35 Gallon 8.93 3.30 0.87 13.10 3.12 ($0.26 per Mo.) While any price increase is sometimes difficult to accept, Waste Management feels that we have done an excellent job of containing and reducing costs associated with the collection of the solid waste. Changes such as automation, day changes and every other week collection directly lower labor and worker compensation costs. However 75% to 80% of our costs are variable costs such as fuel, truck repairs, parts, health insurance, cost of living wage increases and other overhead supplies. These variable costs have increased over the last four years and we have been able to absorb some of these with our increased operating efficiencies, It has now become necessary to request this increase to provide an acceptable level of return to Waste Management. Again - thank you for your time and your consideration on this issue! . Page 4 --------,.-., ",. . T City of Hastings City Council Public Hearing Notice Notice is hereby given that the Hastings City Council will conduct a public hearing on Tuesday February 17, 2004 at 7:00 PM in the Council Chambers at the Hastings City Hall, 101 East 4th Street for purposes of considering an adjustment in the residential solid waste collection rates. All persons interested in commenting on the proposed rate adjustment will be given an opportunity to do so at the public hearing. ' Publis . ebruary 5, 2004 "---,,,,- --.._, ..-- .., .._.. T." T VIII-C-2 MEMORANDUM TO: Honorable Mayor and City Councnmembers FROM: Dave Osberg, City Administrator DATE: February 12, 2004 SUBJECT: Ultimate Frisbee Event Recommended Ci Council Action It is recommended that the City Council take action authorizing the ultimate frisbee event at Todd Field in the City of Hastings, based on the conditions and requirements outlined be10w, ~ City Councilmember Danna Elling Schultz and Staff have been in contact with organizers of an ultimate frisbee event scheduled to be conducted at Todd Field May 7th, 8th and 9th. Organizers are hoping to break a world record of 50 hours of continuous ultimate frisbee, and to raise money for the American Cancer Society, Permission has been granted to use Todd Field by the Hastings High School, who is also planning to co-sponsor the event. The event will start on Friday and end of Sunday, Lights are projected to be on both evenings, with the intent to have only the lights on the north side of the field on, reducing the shining in the residential area. Further review of that situation will take place as the event gets closer and the weather warmer, While one of the requests is to waive the curfew requirements, such a change would require an ordinance modification, and also coordination with the Dakota County. Discussions with the Police Department suggest that like other "all-night" events, that strict enforcement of the curfew woufd take place only outside of the "grounds" (Todd Field), and that participants omy be allowed to leave Todd Field with their parent(s). Furthermore, adûlt supervision should be on the premise at all times, Staff would also suggest that the organizers also conduct a neighborhood meeting advising of the event, and that the City be given evidenœ that said meeting will take place and be advised of the time, date and location, Finally, Staff would also suggest that any approval or endorsement by the City Council be given with the understanding that music, and other loud noises shall not become a nuisance to the neighborhood and that there be strict enforcement. --..,w_-.,....--w...,..-,.. ....- .. T DATE: TO: FROM: SUBJECT: 11 MINNESOTA: HISTORICAL SOCIETY HISTORIC SITES DIVISION MEMO RAND UM February 10,2004 Hastings City Council Members Natascha Wiener, Project Manager LeDuc House Restoration Update The following is the February update on construction work for the LeDuc House Restoration. If you have any questions or concerns, please let me know and I will be happy to discuss them with you. 2/1 0/2004 . The new Summer Kitchen foundation is almost complete, The contractor hand dug the entire interior perimeter of the foundation and has installed a new concrete footing below frost, with a concrete block foundation wall. The general contractor mistakenly built the foundation wall completely out of concrete block, forgetting stone was to be installed above grade, They will be removing concrete block in applicable areas, and then installing stone (This will be done at their cost). . Changes to the new kitchen were discussed, but it was decided to leave the kitchen de~ign unchanged from the original construction documents, except the possible relocation of the hand- washing sink. . The fire suppression system is currently being installed, The basement and third floors installation is complete. The first and second floors are currently being worked on, Cutting and patching of plaster will need to be done during the installation, but both subcontractor and general contractor have taken care to remove as little historic material as possible. . Heating! Air conditioning duct installation is proceeding nicely. The general contractor and subcontractor have worked diligently to ròute ducts as unobtrusively as possible and to remove as little historic building material as possible. Care has been taken to place vents is unobtrusive locations as well. . The last two replacement radiators (to replace radiators that could not be brought back to working order) have been located but are longer than they should be, and will require modification, Weare waiting on estimate from subcontractor. Sandblasting and painting of existing radiators is expected to begin this week. The architect is proceeding with paint scrapings, to determine the original color(s), The radiators will be one of the last items installed, as final finishes will need to be installed behind them, . Remnants of three different wallpapers have been found in the house this last month. Two different types of wallpaper were found on top of library bookcases. Samples of the wallpaper has been removed and cleaned. During installation of ducts, the back 'of the main bathroom cabinet was removed - different wallpaper remained installed on the wall behind. We are hoping these Page 1 of 2 y ~ may be original wallpapers. MHS will be consulting an architectural historian, concerning the age and time period of samples, . Final draft of the archeology report has been approved. When final report is printed, I will distribute to DCHS and the City of Hastings. . Insulation and structural stabilization of attic above east wing is complete, Unit heater will be installed at a later date. . Plaster repair changes to be discussed with subcontractor, and estimate to be complete by February 23rd. Cc: David Osberg, John Grossman, Mark Reidell, Bob Frame, Tom Ellig, Bill Keyes, T om Pfannenstiel, file 2/10/2004 Page 2 of2 Y 1" . H 0 USE --- museum TO: FROM: DATE: RE: Mayor Werner and City Council Members Bob Frame, Director, LeDuc Historic Site Project, DCHS February 12, 2004 Update on LeDuc House Interpretation Program Thank you for this opportunity to provide an update on our progress at LeDuc. ' Hastings has been waiting since 1958-ahnost a half-century-for the LeDuc house to open. There are high expectations and great responsibilities. With your ongoing support, we are working hard to make Hastings and Dakota County citizens proud of their nationally significant historic property. This means getting the most out of this valuable resource. In collaboration with the Friends of LeDuc, our goal is to create "The LeDuc: A History Experience, a Learning Experience, and a Community Experience." An effective, engaging, interpretive and educational program brings people back for repeat visits and provides site financial sustainability. Thanks to our grant from the National Scenic Byways Program, we have an exceptional planning effort. We're hopeful that a new grant proposal to the Institute of Museum & Library Services (IMLS), a federal agency, will produce additional assistance later this year. Our interpretation plan for the site is threefold: exhibits, guided tours, and "virtual" tours. The exhibits plan, now entering the second of four phases, will create a compelling visitor experience using state-of-the-art museum techniques and strategies. The proposal for the Library, for example, includes an "orientation object theater," with recorded first-person voices reading original LeDuc letters and diary entries, music and sound effects from the period, and spot- lighted artifacts. The experience gives visitors an overall sense of the story while transporting their minds and hearts to a different time and place. The first-person voices give us big events and intimate moments, making the house feel less foreign and more personal. The other rooms-Dining Room, Parlor, Kitchen--have different approaches and tell other stories. The Parlor, which is the largest room, becomes a space for changing exhibits so the house interpretation is periodically renewed and refreshed. The Dining Room exhibits explore the architecture and construction of the house itself and follow the story from the LeDuc family through the Carroll Simmons era. In the Kitchen we hear about the various business ventures of William LeDuc and the LeDuc women, who created the Hastings Needlework, for example. More interpretation continues outside the house, in the Carriage Barn, and around the grounds. When the house opens in 2005 the exhibits will be complemented by guided tours led by trained interpreters. The IMLS grant is designed to fund the research, planning and training for the guided-tour program. Like so many things, a tour that looks easy is backed up by a lot of hard .. 1 u work that the public never sees, so iCs important that our tour program is as thorough and professional as possible, A winning tour is the best historic house interpretation of all and it creates goodwill ambassadors who return with family and friends. We all remember our own experiences with ineffective tour guides, A bad tour experience may send a visitor away forever. For visitors who have ADA accessibility challenges, or those who can't walk the grounds because of bad weather, or who want additional LeDuc details, or who cannot travel to the house at all-for all those visitors we are developing "virtual" tours. The virtual tour plan also is part of the IMLS grant proposal. The virtual tour uses computer and web technology to bring information to visitors at an on-site kiosk and through our regular website. New, low-cost, software and photographic technology allow us to create interactive, 360-degree imagery of all parts of the house, its rooms, the outbuildings, and the grounds, as well as othe~ Hastings historic sites. The virtual tour expands our interpretation and education program to anywhere the world wide web goes. Using this threefold approach, we will provide the widest possible range of opportunities for LeDuc visitors to experience and learn about this rich historic place. Quality exhibits and programs are not cheap and the Friends of LeDuc are embarking on a ambitious fundraising campaign to build on the limited grants and funds we already have. We're doing even more as we head toward our 2005 opening. As you know from the Minnesota Historical Society's update memo, the construction project is moving rapidly now. Because the LeDuc has never before been restored, interpreted, and open to the public, an entire historic site operation is being created from scratch. We're pretty busy. In addition to the exhibit and tour plans, we're working with city staff and consultants to develop a Landscape Master Plan that will include both the restored historic grounds and modem public amenities and necessities, such as parking, paths, signage, and utilities. To run the site we'll have an Operating Plan, with goals, staffing, budgets, and visitation projections. That will be followed by a first-year annual plan, aimed at a calendar of hours, tours, and events. Because LeDuc must benefit the wider community, including businesses and organizations, we're also looking at ways to promote heritage tourism at the LeDuc and throughout "Historic Hastings," as the city water- tower proclaims. A Fundraising Plan is being developed by Friends of LeDuc as a community- wide effort to support what today's public understandably expects from a long-anticipated site like LeDuc. All together, it's a big job, but it would be hard to find another city with more enthusiasm and energy for such a project as LeDuc. Our website at www.leduc.house.museum has more information and is updated as work moves ahead. Look there for historic photographs, as well as recent videos and photos showing our progress. And don't hesitate to contact me directly with any comments and questions at rftame@alumni.ksg.harvard~. '~--"-'-"--""'--""'"'- ...- .., -....-...... .,.' T